Agenda packet — Eastvale City Council, November 12, 2025 (part 1 of 2)

REGULAR CITY COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Closed Session Meeting: 5:30 PM
Regular City Council Meeting:
6:30 PM
Wednesday, November 12, 2025

City Councilmembers
Michael McMinn, Mayor
Jocelyn Yow, Mayor Pro Tem
Christian Dinco, Councilmember
Clint Lorimore, Councilmember
Todd Rigby, Councilmember

Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, Government Services Director/City Clerk
This Agenda contains a brief general descrip)on of each item to be considered. Except as otherwise provided by law, no ac)on or direc)on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor)ng documents, including staﬀ reports, and any wri)ngs or documents provided to a majority of the City Council a/er the pos)ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Oﬃce, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.

Members of the public can observe the mee)ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Oﬃce by email at [email protected]
. Staﬀ will monitor emails to the
extent possible during the mee)ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre)on to reduce )me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking )me. If a comment is received before the agenda item is heard but before the close of the mee)ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.

If you are a person with a disability and need an accommoda)on to par)cipate in the City of Eastvale programs, services, ac)vi)es, and mee)ngs, contact Maricela Mejia at
[email protected]
or (951)703-4433 at least 72 business hours in advance
to request an auxiliary aid or accommodation.

Regular mee)ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee)ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.

CALL TO ORDER

2. ROLL CALL

3. CLOSED SESSION PUBLIC COMMENT

Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staﬀ, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.

4. CLOSED SESSION ITEM(S)

4.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: Lot 36 of Tract No. 38595 recorded on June 11, 2025. Agency Negotiator: Community Development Director Gustavo Gonzalez Negotiating Parties: The New Home Company; Arroyo Cap III-2, LLC Under Negotiation: Price and Terms of Payment

4.2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Gov’t Code § 54956.9(d)(4)) Potential initiation of litigation: 1 case

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. ADDITIONS/REVISIONS

The City Council may only add an item to the Agenda a2er making a ﬁnding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.

8. PRESENTATIONS/ANNOUNCEMENTS

8.1. Recognition of Troops 507 and 2030

8.2. Waste Management Presentation and Recognition of 2025 Recycling All Stars

8.3. Home Depot Community Support Recognition

8.4. Introduction of Steve Payne, Deputy Fire Marshal and Justin Spencer, Fire Safety Specialist

9. AGENCY PARTNER UPDATES

9.1. Update from San Antonio Regional Hospital

2 10.

PUBLIC COMMENT

Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staﬀ, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.

11. CONSENT CALENDAR

Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.

11.1. City Council Meeting Minutes

Submitted by: Marc A. Donohue, Government Services Director/City Clerk

RECOMMENDED ACTION(S):

Staff recommends that the City Council approve City Council Meeting minutes from the regular meeting on October 22, 2025.

11.2. Planning Division Update

Submitted by: David Murray, City Planner

RECOMMENDED ACTION(S):

Staff recommends that the City Council receive and file the Planning Division Update.

11.3. City of Eastvale Crime Statistics – September 2025

Submitted by: Johnny Terfehr, Community Safety Director

RECOMMENDED ACTION(S):

Staff recommends that the City Council receive and file the Eastvale Crime Statistics for September 2025.

11.4. Interfund Loan Agreements between the General Fund and Development Impact Fee Funds for the Civic Center Project

Submitted by: Amanda Wells, Finance Director/City Treasurer

3 RECOMMENDED ACTION(S):

Staff recommends that the City Council approve and adopt the following:

1 .

A
Resolution of the City Council of the City of Eastvale, California, Authorizing an Interfund Loan Agreement between the City of Eastvale General Fund and City Hall Impact Fee Fund; and
2 .

A
Resolu)on of the City Council of the City of Eastvale, California, Authorizing an Interfund Loan Agreement between the City of Eastvale General Fund and Library Impact Fee Fund; and
3 .

A
Resolution of the City Council of the City of Eastvale, California, Authorizing an Interfund Loan Agreement between the City of Eastvale General Fund and Police Station Impact Fee Fund; and
4 .

Authorize the City Manager to execute all necessary documents to facilitate the above actions.

11.5. Approval of Agreement for Document Scanning Services Agreement with VRC Companies, LLC

Submitted by: Marc A. Donohue, City Clerk/Communications Director

RECOMMENDED ACTION(S):

Staff recommends that the City Council:

1 .

Approve the agreement for the Document Scanning Services Agreement with VRC Companies, LLC for a not to exceed amount of $40,000 per fiscal year and authorize the City Manager to execute the agreement; and 2 .

Authorize the City Manager to execute future renewals consistent with the terms outlined in Section 1 of the Agreement

11.6. Approval of Lease Agreement for Security Camera Trailer(s) with Option to Purchase

Submitted by: Jimmy Chung, Public Works Director/City Engineer

RECOMMENDED ACTION(S):

Staff recommends that the City Council:

1 .

Approve the Solar AI Camera Trailer Equipment Lease and the Remote Monitoring Service Agreement with Solarman Distribution Inc. for three (3) security camera trailers, for use at the City Public Works Yard, in a not-to- exceed amount of $100,000; and
2 .

Waive compliance with formal bidding requirements on the basis that formal bidding is not in the best interest of the City pursuant to EMC Section

4.06.080(i); and
3 .

Authorize the City Manager to execute both agreements and take all necessary actions to complete the lease of the equipment, including executing all necessary documents.

11.7. TUMF Reimbursement Agreements for the Hellman Ave Street Widening Project

Submitted by: Jimmy Chung, Public Works Director/City Engineer

4 RECOMMENDED ACTION(S):

Staff recommends that the City Council:

1 .

Approve the Transportation Uniform Mitigation Fee (TUMF) Program Reimbursement Agreement with WRCOG for the Planning, Engineering, Environmental, Project Management, Right of Way Phases for the Hellman
Ave Street Widening Project in the amount of $5,000,000 ; and
2 .

Authorize the City Manager to execute all necessary documents.

11.8. Approval of Professional Services Agreement with PlaceWorks, Inc. for the Chandler Specific Plan Project No. 25-120PG

Submitted by: Allen Lim, Senior Planner

RECOMMENDED ACTION(S):

Staff recommends that the City Council:

1 .

Approve the Professional Services Agreement with PlaceWorks, Inc. for the preparation of the Chandler Specific Plan; and
2 .

Authorize the City Manager, or his designee, to execute a Professional Services Agreement (PSA) with PlaceWorks, Inc. in the amount of $775,000 for the Scope of Work provided for the Chandler Specific Plan.

11.9. Adoption of a Resolution Establishing Design-Build and Progressive Design-Build Conflict of Interest Policy and Guidelines

Submitted by: Jimmy Chung, Public Works Director/City Engineer

RECOMMENDED ACTION(S):

Staff recommends that the City Council adopt a resolution establishing a design-build and progressive design-build conflict of interest policy and guidelines as required under the California Public Contract Code for any agency that utilized design-build or progressive design-build procurement methods for public projects.

11.10. Contract Amendment for Landscape Plan Check and Design Services with Community Works Design Group (CWDG)

Submitted by: David Murray, City Planner

RECOMMENDED ACTION(S):

Staff recommends that City Council:

1 .

Approve the first amendment to the agreement with Community Works Design Group to increase the contract amount for a new total not-to-exceed amount of $550,000; and
2 .

Authorize the City Manager to execute the contract amendment.

11.11. Second Reading and Adoption of Chapter 4.06 of Title 4 and Chapter 2.100 of Title 2 to the Municipal Code to Update Guidelines for Purchasing Goods and Services; Disposition of Surplus Supplies and Equipment; and Administration of Disaster

5 Operations and Relief

Submitted by: Karla Lopez, Purchasing Manager

RECOMMENDED ACTION(S):

Staff recommends that the City Council adopt two ordinances entitled:

1 .

An Ordinance of the City Council of the City of Eastvale, California, Amending Chapter 4.06 of the Eastvale Municipal Code Pertaining to Purchasing Goods and Services; and
2 .

An Ordinance of the City Council of the City of Eastvale, California, Amending Chapter 2.100 of the Eastvale Municipal Code Pertaining to Disaster Operation and Relief.

11.12. Second Reading and Adoption of Title 20 (Parks and Recreation) to the Municipal Code.

Submitted by: Enswins Cordero, Assistant Director of Community Services & Recreation

RECOMMENDED ACTION(S):

Staff recommends that the City Council adopt the proposed Ordinance entitled: AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, ADDING TITLE 20 (PARKS AND RECREATION) TO THE EASTVALE MUNICIPAL CODE

12. PUBLIC HEARINGS

The public is encouraged to express your views on any maer set for public hearing. It is our procedure to ﬁrst receive the staﬀ report, then to ask for public tesmony, ﬁrst from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)

12.1. Adoption of the 2025 California Building Standards Code

Submitted by: Richard Hicks, Building Official

RECOMMENDED ACTION(S):

Staff recommends that the City Council hold a public hearing and adopt the following Ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDINGTITLE 110 OF THE EASTVALE MUNICIPAL CODE TO ADOPT THE 2025 CALIFORNIA BUILDING STANDARDS CODES (CALIFORNIA CODE OF REGULATIONS, TITLE 24, PARTS 2-12) BY REFERENCE, AND TO INCORPORATE

LOCAL AMENDMENTS TO THE CALIFORNIA FIRE CODE AND THE CALIFORNIA WILDLAND URBAN INTERFACE CODE.

13. CITY COUNCIL BUSINESS

6 13.1.

Protected Bike Lane Options along Citrus Street

Submitted by: Jimmy Chung, Public Works Director/ City Engineer

RECOMMENDED ACTION(S):

Staff recommends the following for the City Council:

1 .

Provide comments and direction on whether to proceed with procurement and installation of protected bike lanes along Citrus Street; and 2 .

Provide comments and direction on whether to proceed with procurement of an electric sweeper.

13.2. Authorize the Creation of a City Marketing Logo to be used with Local Community Partners

Submitted by: Marc A. Donohue, Government Services Director/City Clerk

RECOMMENDED ACTION(S):

Staff recommends that the City Council:

1 .

Authorize the creation of a new city marketing logo that would be used with local community partners.
2 .

Authorize the city manager to enter into licensing agreements, subject to review and approval by the city attorney, with local community partners for the use of the marketing logo.

14. CITY MANAGER/CITY STAFF REPORT

15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS

16. ADJOURNMENT

The next regular mee)ng of the Eastvale City Council is scheduled for Wednesday, _____, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.

17. AFFIDAVIT OF POSTING

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.

______________________________________________________
Marc A. Donohue, MMC
City Clerk

7 Eastvale City Council Meeting Minutes
October 22, 2025 Page - 1

MINUTES

CITY OF EASTVALE

CITY COUNCIL MEETING
Wednesday, October 22, 2025
Regular Meeting: 6:30 PM

City Hall Council Chambers
12363 Limonite Avenue, Suite 900
Eastvale, CA 91752

1. CALL TO ORDER

The regular meeting of the Eastvale City Council Meeting was called to order at 6:30 p.m. by Mayor McMinn.

2. ROLL CALL

Present: Councilmembers Christian Dinco, Clint Lorimore, Todd Rigby, Mayor Pro Tem Jocelyn Yow, and Mayor Mike McMinn.

Absent:

City Staff

Present: City Manager Mark Orme, City Attorney Erica Vega, and Government Services Director/City Clerk Marc Donohue were present at Roll Call. Other staff members were present.

3. CLOSED SESSION PUBLIC COMMENT – None

4. CLOSED SESSION ITEMS – None

5. INVOCATION

Pastor Rob Norris from The Crossings Church offered the invocation.

6. PLEDGE OF ALLEGIANCE

Councilmember Lorimore led the Pledge of Allegiance.

7. ADDITIONS/REVISIONS – None

8. PRESENTATIONS/ANNOUNCEMENTS

8 Eastvale City Council Meeting Minutes
October 22, 2025 Page - 2

8.1 Red Ribbon Week Proclamation

The Red Ribbon Week Proclamation was presented to Robin Jones from the Corona Norco Unified School District, along with students from the Youth Advisory Council.

8.2 Introduction of Riverside County Sheriff’s Office Special Enforcement Team Deputy Jonathan Hamilton and Community Services Officer Sidney Zaragoza

Riverside County Sheriff’s Office Special Enforcement Team Deputy Jonathan Hamilton and Community Services Officer Sidney Zaragoza were introduced.

8.3 National Community Planning Month Proclamation

The National Community Planning Month Proclamation was presented to the Planning Division.

8.4 Introduction of New Community Services Employees – Olivia Camera, Community Services & Recreation Supervisor, Tiffany Gordon, Community Services & Recreation Coordinator, and Monique Flores, Community Services & Recreation Leader I

Community Services & Recreation Supervisor Olivia Camera and Community Services & Recreation Coordinator Tiffany Gordon were introduced.

9. AGENCY PARTNER UPDATES

9.1 Riverside County Animal Services – Introduction of Director of Animal Services Director Mary Martin

An update was provided by the Assistant Director of Animal Services.

9.2 YMCA Update

Lori Drengson from the Corona-Norco Family YMCA provided an update.

9.3 Eastvale Library Update

Eastvale Library Branch Manager Mia Becerra provided an update.

9.4 Youth Council Update

Eby Eziechile from the Youth Council provided an update.

10. PUBLIC COMMENT – None

11. CONSENT CALENDAR

9 Eastvale City Council Meeting Minutes
October 22, 2025 Page - 3
On motion of Mayor Pro Tem Yow second by Councilmember Dinco , the City Council voted unanimously to approve the Consent Calendar.

11.1 City Council Meeting Minutes
The City Council approved the meeting minutes from the regular meeting on October 7, 2025.

11.2 Planning Division Update

The City Council received and filed the Planning Division update.

11.3 Public Works Department Update

The City Council received and filed the Public Works Department Update.

11.4 City of Eastvale Crime Statistics – August 2025

The City Council received and filed the Eastvale Crime Statistics for August 2025.

11.5 Treasurer’s Report: September 2025

The City Council received and filed the City Treasurer's Report.

11.6 Approval of Agreements for First Aid & Safety Fire Extinguisher Services

The City Council:

1. Approve and agreement with Cintas Corporation for First Aid & Safety Services and Fire Extinguisher Services in a not-to-exceed amount of $35,000.00 per fiscal year for a total not-to-exceed amount of $105,000; and

2. Authorized the City Manager to execute the necessary documents.

11.7 Adoption of the 2025 California Building Standards Code

The City Council:

1. Introduced and waived reading of Ordinance 25-15 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDINGTITLE 110 OF THE EASTVALE MUNICIPAL CODE TO ADOPT THE 2025 CALIFORNIA BUILDING STANDARDS CODES (CALIFORNIA CODE OF REGULATIONS, TITLE 24, PARTS 2 -12) BY REFERENCE,

AND TO INCORPORATE LOCAL AMENDMENTS TO THE CALIFORNIA FIRE CODE AND THE

CALIFORNIA WILDLAND URBAN INTERFACE CODE

2. Set a public hearing for November 12, 2025 at which time the adoption of the Ordinance will be considered.

3. Direct the City Clerk to publish notice of the public hearing in accordance with Government Code Section 6066.

10 Eastvale City Council Meeting Minutes
October 22, 2025 Page - 4

11.8 Adoption of a Resolution to Delegate Authority to Administer the Subcontractor Substitution Process

The City Council adopted a resolution delegating authority to administer the subcontractor substitution process pursuant to Public Contract Code Sections 4107 to the City Manager or his designee(s) for construction projects administered by the City of Eastvale.

12. PUBLIC HEARINGS – None

13. CITY COUNCIL BUSINESS

13.1 Adoption of Parks and Recreation Ordinance

Assistant Director of Community Services & Recreation Cordero presented the item and answered related questions.

Mayor McMinn opened the public comment period. Hearing no response, Mayor McMinn closed the public comment period.

On motion of Councilmember Rigby and second by Mayor McMinn, the City Council voted unanimously to introduce Ordinance 25-12 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, ADDING TITLE 20 (PARKS AND RECREATION) TO THE EASTVALE MUNICIPAL CODE.

13.2 Amend Chapter 4.06 of Title and Chapter 2.100 of Title 2 to the Municipal Code to Update Guidelines for Purchasing Goods and Services; Disposition of Surplus Supplies and Equipment; and Administration of Disaster Operations and Relief

Purchasing Manager Lopez presented the item and answered related questions.

Mayor McMinn opened the public comment period. Hearing no response, Mayor McMinn closed the public comment period.

On motion of Councilmember Rigby and second by Councilmember Dinco, the City Council voted unanimously to introduce the Ordinances entitled:

1. An Ordinance of the City Council of the City of Eastvale, California, Amending Chapter

4.06 of the Eastvale Municipal Code Pertaining to Purchasing Goods and Services; and

2. An Ordinance of the City Council of the City of Eastvale, California, Amending Chapter

2.100 of the Eastvale Municipal Code Pertaining to Disaster Operation and Relief.

14. CITY MANAGER/CITY STAFF REPORT

City Manager Orme provided an update on upcoming City events.

11 Eastvale City Council Meeting Minutes
October 22, 2025 Page - 5

15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS

15.1 League of California Cities
Councilmember Lorimore and Mayor Pro Tem Yow provided a report.

15.2 Southern California Association of Governments
No report was provided.

15.3 Western Riverside Council of Governments
No report was provided.

15.4 Riverside Transit Agency
Mayor Pro Tem Yow provided a report.

15.5 Northwest Mosquito and Vector Control District
No report was provided.

15.6 Riverside County Transportation Commission
No report was provided.

15.7 Western Riverside County Regional Conservation Authority No report was provided.

15.8 Finance Committee
No report was provided.

15.9 Eastvale Schools Committee
No report was provided.

15.10 Business and Development Success Ad-Hoc Committee No report was provided.

15.11 Eastvale Legislative Ad-Hoc Committee
No report was provided.

15.12 Eastvale Community Services Ad-Hoc Committee
No report was provided.

15.13 City Council Communications

The City Council provided comments.
12 Eastvale City Council Meeting Minutes
October 22, 2025 Page - 6
There was consensus to add a future agenda item to discuss a branding collaboration with Eleanor Roosevelt High School. Comments provided by the City Council.

ADJOURNMENT – Mayor McMinn adjourned the regular meeting at 8:03 P.M. The next regular meeting of the Eastvale City Council is scheduled for Wednesday, November 12, 2025, at 6:30 P.M.

Marc A. Donohue, MMC
City Clerk
13 AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.2
November 12, 2025
Planning Division Update
Prepared By:

David Murray, City Planner
Recommended Action(s)
Staff recommends that the City Council receive and file the Planning Division Update.

Summary
Planning projects are provided in the a
ached Planning Project Status list. The list provides a brief summary and status of each project. New informa#on is highlighted in yellow. A map iden#fying the locations of each project is also included.

Background
The purpose of the Planning Division Update is to provide a list of the current status of major projects in the City of Eastvale.

Environmental
The following update requires no environmental review as it is not considered a "project" under the California Environmental Quality Act (CEQA).

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not Applicable.

Fiscal Impact
The following update has no applicable fiscal impacts.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
14 Prior City Council/Commission Action
Not Applicable.

Attachment(s)
Planning Division Update 11.12.25

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
15 Planning Department Major Projects Summary
March 16, 2022

Major Projects
Summary
November 12, 2025
City of Eastvale Planning Division
16 Planning Division Major Projects Summary
November 12, 2025

Contents
IN-PROCESS/REVIEW ................................................................................................................................................................................................................. 2 SUMNER PLACE RESIDENTIAL DEVELOPMENT (MAP ID: SMNR) ................................................................................................................................................................... 2 LEAL RANCH RESIDENTIAL OVERALL PHASE C OFFSITE (MAP ID: LEAL.2) ....................................................................................................................................................... 3 EASTVALE CARE FACILITY (SELBY) ............................................................................................................................................................................................................. 4 OASIS RESIDENTIAL ................................................................................................................................................................................................................................ 5 TEAM UP ARENA .................................................................................................................................................................................................................................. 6 ALL-MAGIC .......................................................................................................................................................................................................................................... 7 SRI JAYARAM TEMPLE SELBY .................................................................................................................................................................................................................... 8 WIRELESS FACILITY – 7250 COBBLE CREEK ................................................................................................................................................................................................ 9 APPROVED/ ENTITLED ............................................................................................................................................................................................................. 10 LEAL RANCH RESIDENTIAL PHASE A TTM (MAP ID: LEAL.1) ..................................................................................................................................................................... 10 LEAL RANCH RESIDENTIAL OVERALL PHASE A DR (MAP ID: LEAL.2) ........................................................................................................................................................... 11 LEAL RANCH RESIDENTIAL PA-1 PHASE A (MAP ID: LEAL.3) ..................................................................................................................................................................... 12 LEAL RANCH RESIDENTIAL PA-6 PHASE A (MAP ID: LEAL.4) ..................................................................................................................................................................... 13 LEAL RANCH RESIDENTIAL PA-7A PHASE A (MAP ID: LEAL.5)................................................................................................................................................................... 14 LEAL RANCH RESIDENTIAL PA-8 PHASE A (MAP ID: LEAL.6) ..................................................................................................................................................................... 15 LEAL RANCH RESIDENTIAL PA-2 QUARTERRA (MAP ID: LEAL.7) ................................................................................................................................................................ 16 NEW HOME RECREATION CENTER .......................................................................................................................................................................................................... 17 NEW HOME TTM 38595 PHASE B ........................................................................................................................................................................................................ 18 NEW HOME OFF-SITE .......................................................................................................................................................................................................................... 19 LEAL RANCH RESIDENTIAL PA-9 ............................................................................................................................................................................................................. 20 LEAL RANCH RESIDENTIAL PA-11A ........................................................................................................................................................................................................ 21 LEAL RANCH RESIDENTIAL PA-11B ......................................................................................................................................................................................................... 22 LEAL RANCH RESIDENTIAL PA-11C ......................................................................................................................................................................................................... 23 LEAL RANCH RESIDENTIAL PA-4 QUARTERRA PHASE II ............................................................................................................................................................................... 24 WARMINGTON RESIDENTIAL.................................................................................................................................................................................................................. 25 GOODMAN COMMERCE CENTER (MAP ID: GCC) ..................................................................................................................................................................................... 26 GCC CR-1 Chili’s Alcohol CUP and VAR (MAP ID: GCC.13) .......................................................................................................................................................... 27 NEW RESTAURANT SHELL (CR-1) ........................................................................................................................................................................................................... 28 GCC Planning Area 4 DR and TPM (MAP ID: GCC.15) ................................................................................................................................................................ 29 17 Planning Division Major Projects Summary
November 12, 2025

HAMNER PLACE PAD-2 (MAP ID: HPLC.4) ............................................................................................................................................................................................ 30 THE RANCH (MAP ID: RNCH) .............................................................................................................................................................................................................. 31 BEYOND FOOD MART AT THE RANCH (MAP ID: RNCH.5) ......................................................................................................................................................................... 32 THE RANCH TPM NO. 38114 (MAP ID: RNCH.6) ................................................................................................................................................................................. 33 Hotel Suites (HPLC.1) .................................................................................................................................................................................................................. 34 Hamner Place Retail Suites D.R (HPLC.3) ................................................................................................................................................................................... 35 The Merge (MAP ID: MRG) ........................................................................................................................................................................................................ 36 WALMART (MAP ID: WMT) ............................................................................................................................................................................................................... 37 MISTER CARWASH (MAP ID: WMT) ..................................................................................................................................................................................................... 38 MCDONANLDS (MAP ID: WMT) .......................................................................................................................................................................................................... 39 BETTER BUZZ (MAP ID: WMT) ............................................................................................................................................................................................................ 40 DUNKIN DONUTS AND CARWASH DR AND CUP (MAP ID: DUNK) .............................................................................................................................................................. 41 CHERRY TREE RESIDENTIAL .................................................................................................................................................................................................................... 42 ARCHIBALD AND CHANDLER RETAIL (MAP ID: ACR) ................................................................................................................................................................................. 43 MAGNOLIA RANCH .............................................................................................................................................................................................................................. 44 ST. OSCAR ROMERO MODULAR BUILDINGS .............................................................................................................................................................................................. 45 FUTURE .................................................................................................................................................................................................................................... 46 THE LEAL PLAN (MAP ID: LEAL) ........................................................................................................................................................................................................... 46 18 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

1 19
Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

2 In-Process/Review
Sumner Place Residential Development (MAP ID: SMNR)
Project: Sumner Place Residential Development Project Map:

Current Status:
▪ On 9.11.2025 the applicant resubmitted, and the project is currently under review.

Project No. PLN25-20005_GPA001_DR001_COZ001_ TTM
Project
Location:

Southeast corner of Sumner Ave. and Schleisman Rd.; (Assessor Parcel Number: 152-040-01)
Project
Description:

General Plan Amendment to change the land use designation from Commercial Retail (CR 0.20-0.35 FAR) to Multi-Family-Low-Moderate (MF-LM 20.1-40 du/acre).

Change of Zone to change the zone from Heavy Agriculture (A-2) to General Residential (R-3).

Major Development Review for the development of a for-sale town home residential project consisting of 159-units on 7.5 acres.

Tentative Tract Map for condominium purposes.

Planner: Allen Lim
Notes:
 Received application on 1.30.25
 An incomplete letter was sent out to the applicant on 2.26.25

20 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

3 Leal Ranch Residential Overall Phase C Offsite (MAP ID: LEAL.2) Project: Leal Ranch Residential Offsite (Phase C) Project Map:

Current Status:
▪ The Project is currently under review.

Project No. PLN25-20087 MDR New Home Phase C Offsites
Project
Location:

Northwest corner of Hamner and Limonite Avenue, east of Scholar Way, and south of 58th Street.

Project
Description:

Major Development Review for the overall Leal Phase C Residential Development and associated site improvements of PA-7B, PA-7C, PA- 12A, PA-12B, PA-12C, PA-13A, PA-13B and PA-13C of the Leal Ranch Master Plan.

Planner: Jamie K. Cerda
Notes:
 Received application on 10.23.25

21 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

4 Eastvale Care Facility (Selby)
Project: Eastvale Care Facility Project Map:

Current Status:
▪ On 1.28.25 the applicant received an incomplete letter, and the Planning Division is awaiting resubmittal.

Project No. PLN24-20047 DR003 CUP003
Project
Location:

Southwest corner of Walters St. & Selby Ave.

Project
Description:

Major Development Review for the development
congregate care facility consisting of two single family homes.

Conditional Use Permit for the allowance of a residential care facility for the elderly for up to 14 persons per home (28 max).

Planner: Allen Lim
Notes:
 Received application on 6.20.24
 An incomplete letter was sent to the applicant on 7.11.24  Resubmittal received on 12.30.24

N
22 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

5 Oasis Residential
Project: Oasis Residential Project Map:

Current Status:
▪ The project was deemed complete and has been scheduled for the November 19, 2025, Planning Commission.

Project No. PLN25-20016 TTM002 DR002 SBB330
Project
Location:

Southeast corner of Chandler Ave. & Hellman Ave.

Project
Description:

Tentative Tract Map for 65 lots for a single-family home community and 2 open space lots.

Major Development Review for the development of 65
single-family residential units.

Planner: Allen Lim
Notes:
 Received application on 3.19.25
 On 4.17.25 the applicant received an incomplete letter.  On 5.20.25 the applicant resubmitted the project for Planning Division review.
 Additional CEQA documents were submitted on 6.11.25.
 On 7.20.25 the applicant received a second incomplete letter.  On 10.1.25 the applicant resubmitted the project for Division review.

23 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

6 Team Up Arena
Project: Team Up Arena Project Map:

Current Status:
▪ On October 15, 2025, the Planning Commission approved entitlements for PLN25-20056 and is subject to Conditions of Approval.

Project No. PLN25-20056 CUP
Project
Location:

Northeast corner of Hamner Avenue and Goodman Way.

Project
Description:

Conditional Use Permit to allow for an indoor recreation facility that will include (but not limited to) trampolines, dodgeball, augmented reality attractions, open jump areas, mini golf, darts, and bowling.

Conditional Use Permit to allow for a type 47 beer wine and distilled spirits for on-site consumption.

Planner: Steven D. Fowler
Notes:
 Received application on 8.13.25
 An incomplete letter was sent to the applicant on 9.3.25.  On 9.18 the applicant resubmitted the project.
 The project was scheduled for Planning Commission on 10.15.25.

24 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

7 All-Magic
Project: All-Magic Paint and Body Project Map:

Current Status:
▪ The project was deemed complete and has been scheduled for the November 19, 2025, Planning Commission.

Project No. PLN25-20081 CUP
Project
Location:

Northeast corner of Hamner Avenue and Commerce.

Project
Description:

Conditional Use Permit to allow for an indoor autobody paint and repair center that is contained completely within the building.

Planner: Steven D. Fowler
Notes:
 Received application on 10.13.25

25 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

8 Sri Jayaram Temple Selby
Project: Sri Jayaram Temple Project Map:

Current Status:
▪ On 9.25.25 a second incomplete letter was sent out to the applicant and is currently awaiting resubmittal.

Project No. PLN25-20061 DR
Project
Location:

Northwest corner of Selby Avenue and Chandler Street.

Project
Description:

Major Development Review for the construction and operation of a one-story place of worship and accessory restroom and dining area with ancillary parking.

Planner: Steven D. Fowler
Notes:
 Received application on 8.14.25.
 On 8.20.25 the applicant was sent an incomplete letter  On 9.8.25 the applicant resubmitted the project for review.

26 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

9 Wireless Facility – 7250 Cobble Creek
Project: Providence Ranch Monopine Project Map:

Current Status:
▪ On 11.20.24 the Planning Commission continued the project off calendar.

The Planning Division is waiting for a resubmittal.

Project No. PLN24-20030 MDR010
Project
Location:

Southeast corner of Hallow Brook Way and Westerly Way . East of Cobble Creek
Project
Description:

Minor Development Review for the development of an unmanned telecom facility consisting of 70 ft. tall monopine 14 panel antennas mounted on the monopine, 35 RRUs mounted behind the antennas, and necessary equipment area.

Planner: Steven D. Fowler
Notes:
 Received application on 4.30.24
 The project was scheduled for planning commission on 6.19.24.  On 6.19.24 the planning commission continued the project to a future date.  A second submittal was submitted for review.
 The project was scheduled for planning commission on 11.20.24.

27 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

10 Approved/ Entitled
Leal Ranch Residential Phase A TTM (MAP ID: LEAL.1)
Project: Leal Ranch Residential Tentative Tract Map (Phase A) Project Map:

Current Status:
▪ Actively under construction.

Project No. PLN22-20087 TTM No. 38594
Project
Location:

Northwest corner of Hamner and Limonite Avenue, east of Scholar Way, and south of 58th Street.

Project
Description:

Tentative Tract Map to create 64 lots over 69.8 acres of land to facilitate various site improvements and initiate the residential development of PA-1, PA-6, PA-7A, and PA-8 of the Leal Ranch Master Plan.

Planner: Jamie K. Cerda
Notes:
 Received application on 12.21.22
 Application deemed incomplete by staff on January 12, 2023.  The project was resubmitted on 06.05.2023 and is under review.  Application was deemed incomplete on July 3, 2023
 Application deemed complete scheduled Planning Commission date of October 18, 2023
 Planning Commission approval on October 18, 2023
 On October 18, 2023 Planning Commission approved entitlements for PLN22- 20087 and is subject to conditions of approval.

28 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

11 Leal Ranch Residential Overall Phase A DR (MAP ID: LEAL.2) Project: Leal Ranch Residential Overall DR (Phase A) Project Map:

Current Status:
▪ Actively under construction.

Project No. PLN22-20088 DR006
Project
Location:

Northwest corner of Hamner and Limonite Avenue, east of Scholar Way, and south of 58th Street.

Project
Description:

Major Development Review for the overall Leal Phase A Residential Development and associated site improvements (PA-1, PA-6, PA-7A, and PA-8)

Planner: Jamie K. Cerda
Notes:
 Received application on 12.21.22
 Application deemed incomplete by staff on January 12, 2023.  The project was resubmitted on 06.05.2023 and is under review.  Application was deemed incomplete on July 3, 2023.
 Application deemed complete scheduled Planning Commission date of October 18, 2023
 Planning Commission approval on October 18, 2023
 On October 18, 2023, Planning Commission approved entitlements for PLN22- 20087 and is subject to conditions of approval.

29 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

12 Leal Ranch Residential PA-1 Phase A (MAP ID: LEAL.3) Project: Leal Ranch Residential PA-1 (Phase A) Project Map:

Current Status:
▪ Models are open to the public.
▪ Production units are actively under construction.

Project No. PLN22-20089 DR007
Project
Location:

Northeast corner of Limonite Avenue and Scholar Way.

Project
Description:

Major Development Review for the development of 168 new residential units within Planning Area 1 of the Leal Master Plan. Plan types will consist of townhomes (10 plex and 11 plex).

Planner: Jamie K. Cerda
Notes:
 Received application on 12.21.22
 Application deemed incomplete by staff on January 12, 2023.  The project was resubmitted on 06.05.2023 and is under review.  Application was deemed incomplete on July 3, 2023
 Application deemed complete scheduled Planning Commission date of October 18, 2023
 Planning Commission approval on October 18, 2023
 On October 18, 2023, Planning Commission approved entitlements for PLN22- 20089 and is subject to conditions of approval.

30 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

13 Leal Ranch Residential PA-6 Phase A (MAP ID: LEAL.4) Project: Leal Ranch Residential Planning Area- 6 (Phase A) Project Map:

Current Status:
▪ Models are open to the public.
▪ Production units are actively under construction.

Project No. PLN22-20090 DR008
Project
Location:

Northwest corner of Hamner and Limonite Avenue, east of Scholar Way, and south of 58th Street.

Project
Description:

Major Development Review for the development of 102 new residential units within Planning Area 6 of the Leal Master Plan. Plan types will consist of townhomes (Duplex to 6 plex).

Planner: Jamie K. Cerda
Notes:
 Received application on 12.21.22
 Application deemed incomplete by staff on January 12, 2023.  The project was resubmitted on 06.05.2023 and is under review.  Application was deemed incomplete on July 3, 2023
 Application deemed complete scheduled Planning Commission date of October 18, 2023
 Planning Commission approval on October 18, 2023
 On October 18, 2023, Planning Commission approved entitlements for PLN22- 20090 and is subject to conditions of approval.

31 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

14 Leal Ranch Residential PA-7A Phase A (MAP ID: LEAL.5) Project: Leal Ranch Residential Planning Area-7A (Phase A) Project Map:

Current Status:
▪ Models are open to the public.
▪ Production units are actively under construction.

Project No. PLN22-20091 DR009
Project
Location:

Northeast corner of Limonite Avenue and Scholar Way.

Project
Description:

Major Development Review for the development of 94 single family residential units within Planning Area-7A of the Leal Master Plan.

Planner: Jamie K. Cerda
Notes:
 Received application on 12.21.22
 Application deemed incomplete by staff on January 12, 2023.  The project was resubmitted on 06.05.2023 and is under review.  Application was deemed incomplete on July 3, 2023.
 Application deemed complete scheduled Planning Commission date of October 18, 2023
 Planning Commission approval on October 18, 2023
 On October 18, 2023, Planning Commission approved entitlements for PLN22- 20091 and is subject to conditions of approval.

32 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

15 Leal Ranch Residential PA-8 Phase A (MAP ID: LEAL.6) Project: Leal Ranch Residential Planning Area 8 (Phase A) Project Map:

Current Status:
▪ Models are open to the public.
▪ Production units are actively under construction.

Project No. PLN22-20092 DR010
Project
Location:

Northwest corner of Hamner and Limonite Avenue, east of Scholar Way, and south of 58th Street.

Project
Description:

Major Development Review for the development of 74 single family residential units within Planning Area 8 of the Leal Master Plan.

Planner: Jamie K. Cerda
Notes:
 Received application on 12.21.22
 Application deemed incomplete by staff on January 12, 2023.  The project was resubmitted on 06.05.2023 and is under review.  Application was deemed incomplete on July 3, 2023.
 Application deemed complete scheduled Planning Commission date of October 18, 2023
 Planning Commission approval on October 18, 2023
 On October 18, 2023, Planning Commission approved entitlements for PLN22- 20092 and is subject to conditions of approval.

33 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

16 Leal Ranch Residential PA-2 Quarterra (MAP ID: LEAL.7) Project: Leal Ranch Residential PA-2 Quarterra Project Map:

Current Status:
▪ Construction document have been submitted with the Building Division and are currently under review.

Project No. PLN23-20036 DR006
Project
Location:

Northeast corner of Limonite Avenue and of Scholar Way. South of 58th St.

Project
Description:

Major Development Review for the development of 320 new residential units within Planning Area 2 of the Leal Master Plan.

Planner: Jamie K. Cerda
Notes:
▪ Received application on June 9, 2023.
▪ Application was deemed incomplete on July 3, 2023
▪ Application was resubmitted on August 31, 2023
▪ Application was deemed incomplete on September 27, 2023 ▪ Application was resubmitted on November 14, 2023
▪ Application was deemed incomplete on December 7, 2023 ▪ Application was resubmitted on January 18, 2024
▪ Planning Commission approval on February 21, 2024
▪ On February 21, 2024, the Planning Commission approved entitlements for PLN23-20036, with conditions of Approval.

34 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

17 New Home Recreation Center
Project: New Home Rec Center Project Map:

Current Status:
▪ Construction documents have been submitted for review with the Building Division and Public Works Department.

Project No. PLN24-20075 MDR014
Project
Location:

Northeast corner of Limonite Avenue and of Scholar Way. South of 58th St.

Project
Description:

Major Development Review for the site planning and architecture of the proposed recreation center within the Leal Ranch Master plan.

Planner: Jamie K. Cerda
Notes:
 Received application on 8.21.24
 On 9.18.24 an incomplete letter was sent out to the applicant.  The project was resubmitted on 10.24.24
 On 11.20.24 an incomplete letter was sent out to the applicant.  The project was deemed complete and scheduled for planning commission for

2.19.25.  On February 19, 2025 Planning Commission approved entitlements for PLN24- 20075 and is subject to conditions of approval.

35 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

18 New Home TTM 38595 Phase B
Project: Tentative Tract Map Phase B Project Map:

Current Status:
▪ On February 19, 2025, the Planning Commission approved entitlements for PLN24-20074 and is subject to conditions of approval.

Project No. PLN24-20074 TTM #38594 PH B
Project
Location:

Southwest corner of Limonite Avenue and 58th Street.

Project
Description:

Tentative Tract Map for the development of an existing lot into 46 total lots for condominium purposes (37 residential, 1 commercial, 3 for open space and 5 for private street purposes) of TTM 38595 within Planning Area 9, 10, 11A, 11B, and 11C of the Leal Master Plan.

Planner: Jamie K. Cerda
Notes:
 Received application on 8.21.24
 On 9.18.24 an incomplete letter was sent out to the applicant.  The project was resubmitted on 10.24.24
 On 11.6.24 an incomplete letter was sent out to the applicant.  The project was resubmitted on 12.11.24
 The project was deemed complete and is currently scheduled for planning commission on 2.19.25

36 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

19 New Home Off-site
Project: Tentative Tract Map Phase B Project Map:

Current Status:
▪ On 3.19.2025 the Planning Commission approved entitlements for PLN24-20069 and is subject to conditions of approval.

Project No. PLN24-20069 DR004
Project
Location:

Southwest corner of Limonite Avenue and 58th Street.

Project
Description:

Major Development Review to establish the off-site streets and layout of Phase B of the Leal Master Plan.

37 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

20 Leal Ranch Residential PA-9
Project: Planning Area 9 Project Map:

Current Status:
▪ On 4.16.2025 the Planning Commission approved entitlements for PLN24-20070 and is subject to conditions of approval.

Project No. PLN24-20070 DR005
Project
Location:

Southwest corner of Limonite Avenue and 58th Street.

Project
Description:

Major Development Review for the development of 90 residential units (triplexes) on Lots 30-36 of TTM 38595 within Planning Area 9 of the Leal Master Plan.

Planner: Jamie K. Cerda
Notes:
 Received application on 8.21.24
 On 9.16.24 an incomplete letter was sent out to the applicant.  On 11.20.24 the applicant resubmitted the project.
 On 12.11.24 a second incomplete letter was sent out to the applicant.  On 1.16.25 the applicant resubmitted the project for plan review.  On 2.10.25 a third incomplete letter was sent out to the applicant.  On 2.18.25 the applicant resubmitted the project and is currently under review.  The Project was deemed complete and scheduled for Planning Commission date of March 19, 2025
 The item was heard by Planning Commission on March 19, 2025 and was continued to the following meeting date of April 16,2025.

38 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

21 Leal Ranch Residential PA-11A
Project: Planning Area 11A Project Map:

Current Status:
▪ On 4.16.2025 the Planning Commission approved entitlements for PLN24-20071 and is subject to conditions of approval.

Project No. PLN24-20071 DR006
Project
Location:

Southwest corner of Limonite Avenue and 58th Street.

Project
Description:

Major Development Review for the development of 91 residential units (duplexes and triplexes) on lot 1-9 of TTM 38595 within Planning Area 11A of the Leal Master Plan.

39 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

22 Leal Ranch Residential PA-11B
Project: Planning Area 11B Project Map:

Current Status:
▪ On 4.16.2025 the Planning Commission approved entitlements for PLN24-20072 and is subject to conditions of approval.

Project No. PLN24-20072 DR007
Project
Location:

Southwest corner of Limonite Avenue and 58th Street.

Project
Description:

Major Development Review for the development of 90 residential units (6-plex and 8-plexes) on Lots 10-18 of TTM 38595 within Planning Area 11B of the Leal Master Plan.

40 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

23 Leal Ranch Residential PA-11C
Project: Planning Area 11C Project Map:

Current Status:
▪ On 4.16.2025 the Planning Commission approved entitlements for PLN24-20073 and is subject to conditions of approval.

Project No. PLN24-20073 DR008
Project
Location:

Southwest corner of Limonite Avenue and 58th Street.

Project
Description:

Major Development Review for the development of 63 residential units (triplexes) on Lots 19-29 of TTM 38595 within Planning Area 11C of the Leal Master Plan.

41 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

24 Leal Ranch Residential PA-4 Quarterra Phase II
Project: Planning Area 4 Project Map:

Current Status:
▪ On 5.21.2025 the Planning Commission approved entitlements for PLN24-20035 and is subject to conditions of approval.

Project No. PLN24-20035 DR001
Project
Location:

Southwest corner of Limonite Avenue and 58th Street.

Project
Description:

Major Development Review for the development of 360 multi-family residential units on 10.6 acres within Planning Areas 4 & 10 of the Leal Master Plan.

Planner: Jamie K. Cerda
Notes:
 Received application on 5.7.24
 An incomplete letter was sent out to the applicant on 6.3.24  On 7.24.24 the applicant resubmitted to the planning division for review.  A second incomplete letter was sent to applicant on 8.12.24  On 10.14.24 the applicant resubmitted to the planning division for review.  A third incomplete letter was sent to applicant on 11.7.24  On 12.19.24 the applicant resubmitted to the planning division for review.  A fourth incomplete letter was sent to applicant on 1.16.25  On 4.7.25 the applicant resubmitted to the planning division for review.  The project was scheduled for Planning Commission on the date of 5.21.25.

42 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

25 Warmington Residential
Project: Warmington Residential Project Map:

Current Status:
▪ On 05.28.2025 City Council approved entitlements for PLN24-20053 and is subject to conditions of approval.

Project No. PLN24-20053 TTM001 DR003 SB330
Project
Location:

Northeast corner of Grapewin St. & Archibald Ave.

Project
Description:

Tentative Tract Map for 76 lots for a single family home community.

Major Development Review for the development of 76
single-family residential units.

Planner: Jamie K. Cerda
Notes:
 Received application on 6.27.24
 An incomplete letter was sent to the applicant on 7.10.24 documents were resubmitted
 A second incomplete letter has been sent to applicant on 8.06.24  A third incomplete letter has been sent to applicant on 10.17.24  The Project was deemed complete and scheduled for Planning Commission date of March 19, 2025
 The project was heard by the Planning Commission on 3.19.25 meeting and recommended to the City Council for approval.  The project was heard by the City Council on 4.23.25 where action was to continue the project for the next scheduled City Council date on May 28, 2025.

N
43 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

26 Goodman Commerce Center (MAP ID: GCC)
Project: Goodman Commerce Center (formally Lewis Eastvale Commerce Center) Project Map:

Current Status:
 Various buildings complete, operating and under
construction.

Project No. 11-0271 **see related projects below
Project
Location:
190 acres +/- fronting on Hamner Ave. north of Bellegrave Ave. and south of Cantu-Galleano Ranch Road
Project
Description:

General Plan Amendment, Change of Zone, and Specific Plan to provide a mix of warehousing, light industrial, office, and retail uses. Major Development Review for the development of two industrial buildings of approximately 1,007,705 square feet and 1,033,192 square feet.

CEQA: Environmental Impact Report (certified)
Planner: Allen Lim
Notes:
▪ Approved by City Council on November 12, 2014

See the following projects for more recent activity at the Goodman Commerce Center Development:
 Project No. PLN17-20033 Retail Building CR-3 – Starbucks & other tenants (GCC.1)  Project No. PLN18-20014 Retail Building CR-12 – Quick Quack Carwash (GCC.2)  Project No. PLN18-20042 Retail Building CR-11 – Multi-Tenant (GCC.3)  Project No. PLN19-20006 Retail Building CR-10- Chick-fil-A (GCC.4)  Project No. PLN19-20063 Retail Building CR-8 – Altura Credit Union (GCC.5)  Project No. PLN19-20064 Retail Building CR-6 (GCC.6)
 Project No. PLN20-20018 Retail Building CR-6A, CRA, CR-B, CR-C  Project No. PLN21-20063 Retail Building CR-1 – Chili’s  Project No. PLN21-20068 Retail Building CR-2 – Olive Garden  Project No. PLN22-20025 Planning Area-4 Development
44 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

27 GCC CR-1 Chili’s Alcohol CUP and VAR (MAP ID: GCC.13) Project: GCC CR-1 Alcohol CUP and VAR Project Map:

Current Status:
 Project is currently on hold per developer.

Project No.: PLN22-20010_CUP002_VAR001
Project
Location:

Southeast corner of Hamner Avenue and Cantu-Galleano Ranch Rd.; Assessor Parcel Number (APN) 160-510-023
Project
Description:

Conditional Use Permit for the on-sale and consumption of beer, wine, and distilled spirits at a 7,757 square foot PAD building (CR-1) restaurant (dba Chili’s).

Variance to request modification to the sign standards to allow four (4) tenant wall signs.

Planner: Jamie K. Cerda
Notes:
 Received application on March 7, 2022
 On April 20, 2022, PLN22-20012 was approved by the Planning Commission subject to conditions of approval.

45 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

28 New Restaurant Shell (CR-1)
Project: Commercial Restaurant Building (CR-1) Project Map:

Current Status:
▪ Grading and construction plans are currently under review with the Public Works Department and the Building Division.

Project No. PLN25-20031 DR003
Project
Location:

Southwest corner of Cantu-Galleano Ranch Road. & Goodman Way.

Project
Description:

Major Development Review for the development of a new
restaurant building of 5,780 sq. ft. located on 1.17-acre vacant lot.

Planner: Steven D. Fowler
Notes:
 Received application on 4.23.25
 On 5.20.25 an incomplete letter was sent out to the applicant.  On 6.12.25 the applicant resubmitted to the Planning Division.  A public hearing was scheduled for 8.20.25 to present the project to the Planning Commission
 On August 20, 2025, the Planning Commission approved entitlements for PLN25-20031 and is subject to conditions of approval.

46 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

29 GCC Planning Area 4 DR and TPM (MAP ID: GCC.15)
Project: GCC Planning Area 4 DR and TPM Project Map:

Current Status:

 Building Permits issued on November 28,2023 and are currently under construction.

Project No.: PLN22-20025 CR -13 and TPM No. 38438, PLN22 -20056 DR CR -14, PLN22 - 20057 DR CR-15, PLN22-20058 DR CR-16, PLN22-20059 DR CR-17 Project
Location:

Northeast corner of Hamner Avenue and Goodman Way (Assessor Parcel Number: 160-510-010, -011, -012, -013, -015, -016, and -033) Project
Description:

Major Development Review (DR) for development of five (5) business park buildings ranging in size from 40,000 sf to 59,987 sf in Planning Area 4 of the Goodman Commerce Center in Eastvale Specific Plan.

TPM No. 38438: For the reconfiguration of a 14.4-acre site into five (5) individual parcels.

Planner: Allen Lim
Notes:
 Received application on April 20, 2022.
 Project was deemed incomplete by Staff on May 19, 2022.  Received resubmittal on August 8, 2022.
 Project was deemed incomplete by Staff on August 24, 2022.  Project was deemed complete by Staff on September 28, 2022.  On October 19,2022, the Planning Commission approved PLN22-20025, -56 through -59 subject to conditions of approval.

47 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

30 Hamner Place Pad-2 (MAP ID: HPLC.4)
Project: PAD-2 at Hamner Place Project Map:

Current Status:
▪ The Shell for pad 2 received approved building plans and grading plans and is currently under construction.

Project No. PLN24-20019_MDR008_CUP001
Project
Location:

Northeast corner of Schleisman Rd. and of Hamner Ave.

Project
Description:

New 4,250 sq. ft. multi-tenant shops with pick-up drive-up lane.

Planner: Allen Lim
Notes:
 Received application on 2.26.24
 On March 21, 2024 an incomplete letter was sent out to the applicant, awaiting resubmittal.
 May 1, 2024 applicant resubmitted.
 June 3, 2024 the application was deemed complete and tentatively scheduled for July planning commission.
 On July 17, 2024 The Planning Commission approved the entitlements for PLN24-20019 and is subject to conditions of approval.

48 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

31 The Ranch (MAP ID: RNCH)
Project: The Ranch Project Map

Current Status:
 Approved.
 Continue discussing potential development for commercial portion.  Construction of six industrial/warehouse buildings are completed.  A resolution for the Final Cancellation of the Williamson Act Contract for the Rodriguez Site was adopted by City Council meeting on July 24, 2019.

Project No. 15-0783
Project
Location:

Northeast and southeast corners of Hellman and future Limonite (Kimball) Avenues, west of Cucamonga Creek Channel.

Moons Site (APNs: 144-010-008-0, 144-101-013-4) and Rodriguez Site (APN:
144-010-009-1)
Project
Description:
• Specific Plan Amendment to modify boundaries for Planning Areas 1 through 6, land use designation for Planning Area 5, and revisions to allowable uses. No revisions to Planning Areas 7 through 9. • Major Development Review for six (6) industrial buildings totaling 985,000 square feet on six (6) parcels.
• Tentative Parcel Map No. 36787 to subdivide approximately 97 gross acres into 14 legal parcels.

CEQA: EIR Addendum
Planner: Allen Lim
Notes:
▪ Approved by City Council on December 9, 2015.
▪ February 19, 2016, a new owner purchased the six (6) industrial lots. ▪ Monument Sign approved on February 1, 2018.
▪ See the following projects for more recent activity at The Ranch:
 Project No. PLN18-20007: Eastvale 88,000 square-foot Warehouse building in Planning Area 3. (RNCH.1)
 Project No. PLN18-20050: Howard Industrial -Major Development Review, Tentative Map for Planning Areas 7, 8 and 9 (RNCH.2)
 Project No. PLN19-20034: Transwestern – Major Development Review, Amendment to Tentative Parcel Map for Planning Areas 7, 8, and 9 (RNCH.3)  Project No. PLN19-20035: Summit Development – Major Development Review for Planning Area 6 (RNCH.4)
49 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

32 Beyond Food Mart at The Ranch (MAP ID: RNCH.5)
Project: Beyond Food Mart Major Development Review and Conditional Use Permit(s) Project Map:

Current Status:
▪ The Building Permits have been issued and is currently under construction.

Project No. PLN21-20014_DR002_CUP003
Project
Location:

Northeast corner of Hellman Ave. and Limonite Ave. at The Ranch Specific Plan (Assessor Parcel Number: 144-010-077)
Project
Description:

Major Development Review, for the construction of a new 7,150 square-foot Beyond Food Mart with a single lane drive-through operation, a 5,177 square-foot canopy, and a 2,312 square-foot drive-through carwash
Conditional Use Permit, for the operation of automobile service station with concurrent off sale of beer and wine (Type 20)
Conditional Use Permit, for the operation of a C-Store with a drive-through Conditional Use Permit, for the operation of a drive-through carwash

Planner: Allen Lim
Notes:
▪ Received application on 3.17.21
▪ On November 17, 2021, the Planning Commission approved project PLN21-20014, subject to conditions of approval.
50 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

33 The Ranch TPM No. 38114 (MAP ID: RNCH.6)
Project: The Ranch TPM No. 38114 Project Map:

Current Status:

The Building Permits of PLN21-20014 have been issued
and is currently under construction.

Project No. PLN22-20009_TPM38114
Project
Location:

Northeast corner of Limonite Avenue and Hellman Avenue; Assessor Parcel Number (APN) 144- 010-077
Project
Description:

Tentative Parcel Map to subdivide one (1) 10.68 acres into two (2) individual parcels.

Planner: Allen Lim
Notes:
▪ Received application on March 2, 2022
▪ On May 18th, 2022, the Planning Commission approved project PLN22-20009, subject to conditions of approval.
▪ On November 17, 2021, the Planning Commission approved project PLN21-20014.

51 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

34 Hotel Suites (HPLC.1)
Project: Hotel - Staybridge Suites at Hamner Place Project Map:

Current Status:
 The Staybridge Suites has obtained Certificate of Occupancy and is fully operational.

Project No. PLN19-20023
Project
Location:

Southeast corner of Hamner Avenue and Schleisman Road; ( Assessor Parcel Number: 152-050-050)
Project
Description:

Major Development Review for a hotel and a banquet facility and a Conditional Use Permit for the sale of alcohol for on-site consumption.

Planner: Allen Lim
Notes:
▪ Received application on June 6, 2019.

See the following project for more information:
▪ PLN17-20015: Hamner Place (former Polopolus Property) ▪ Approved by Planning Commission on June 19, 2019.
▪ Building plans received for review on January 30, 2020.

52 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

35 Hamner Place Retail Suites D.R (HPLC.3)
Project: Hamner Place Retail Suites – Major Development Review (DR) Project Map:

Current Status:
 The Building is currently operational.

Project No. PLN19-20053
Project
Location:

Southeast corner of Hamner Avenue and Schleisman Road;
(Assessor’s Parcel Number: 152-060-003)
Project
Description:

Major Development Review for a multi-tenant building to include retail suites and a potential restaurant. The restaurant is proposed to be 5,910 square feet and the shops portion of the building is 2,270 square feet for a total building floor area of 9,190 square feet.

Planner: Allen Lim
Notes:
 Received application on November 21, 2019.
 On December 18, 2019, the Planning Commission approved project PLN19-20053 subject to conditions of approval.

53 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

36 The Merge (MAP ID: MRG)
Project: The Merge Retail and Industrial Center Project Map:

Current Status:
• The Merge Industrial and Retail have completed construction. • Pad 2 is currently under Tenant Improvements with the Building Division.

Project No. PLN18-20026
Project
Location:

Northeast corner of Limonite Avenue and Archibald Avenue; APN: 164-010- 019-6
Project
Description:

Major Development Review, Tentative Parcel Map, and Variance for the development of a retail and light industrial center on an approximately 26-acre site, and various Conditional Use Permits for certain uses.

Planner: Allen Lim
Notes:
▪ Received application on May 24, 2018; Development plans received on June 26, 2018.
▪ Draft Environmental Impact Report (EIR) available for a 45-day public review period from September 18, 2018, to November 2, 2018.
▪ Condition Use Permits application submitted on October 1, 2018. ▪ November 21, 2018, Planning Commission recommended approval of all applications, plus added new conditions for the Major Development Review application.
▪ December 12, 2018, City Council certified the EIR and approved all applications as recommended by the Planning Commission including the new conditions recommended by the Planning Commission, plus the Council added one new condition for the Major Development Review. January 9, 2019, City Council conducted second reading of ordinance for Change of Zone. ▪ Construction building plans for industrial buildings 1-6 approved by Planning

11.25.19 ▪ Sprouts (Major 1) is completed and in operation 10.28.20

54 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

37 Walmart (MAP ID: WMT)
Project: Walmart – Eastvale Crossings Project Map:

Current Status:
 The site is actively under construction.

Project No. PLN12-0051, PLN21-20021_DR002 (Ref. PLN12-0051) Project
Location:

Southeast corner of Limonite and Archibald Avenues (APN 144-030-039) Project
Description:

General Plan Amendment, Change of Zone, Major Development Review, five Conditional Use Permits, Tentative Tract Map No. 35061, and Variance for the development of a 177,000 +/- sq. ft. retail store and several outparcels on 24.78 acres.

CEQA: Environmental Impact Report (certified)
Major Development Review for the construction of a Walmart gasoline service station with an ancillary 1,620 square foot convenience store located on Parcel 2 of Tentative Tract Map No. 35061
Planner: Jamie K. Cerda
Notes:
 City Council approval on April 26, 2017.
 Project was reviewed by the Riverside County Airport Land Use Commission and received a conditional finding of conformance with the Chino Airport Land Use Compatibility Plan.  Public review of DEIR available from September 27 to November 17, 2016.  On March 15, 2017, the Planning Commission reviewed and recommended approval of the project to City Council.  City Council public hearing on April 12, 2017, with a staff recommendation to continue the hearing to April 26, 2017.  City Council approval on April 26, 2017. Notice of Determination recorded on April 27, 2017.  Waiting for applicant to submit construction plans.
 Extension of Time (PLN19-20052) has been approved by the Planning Commission on 1.15.2020  Extension of Time (PLN19-20052) has been approved by the Planning Commission on 1.15.2020  Extension of Time (PLN21-20021 MDR002) has been approved by the planning department on 11.02.2021.  Minor Development Review (PLN22-20012 MDR002) has been approved by the planning department on 1.24.2023  Extension of Time (PLN22-20017 EOT 001) has been approved by the planning department on 10.20.2021  On April 26, 2023, the City Council approved Final Map TR35061. 55 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

38 Mister Carwash (MAP ID: WMT)
Project: Mister Car Wash Project Map:

Current Status:
▪ Building Division has construction plans ready to issue. ▪ Public Works department is currently awaiting submittal for grading.

Project No. PLN24-20024_DR001_CUP002
Project
Location:

Southeast corner of Limonite Ave. and of Archibald Ave. (APN:144030039)
Project
Description:

New 5,435 sq. ft. building with 3 queuing lanes funneling into a 130’ tunnel which leads out to 26 vacuum stalls.

Planner: Steven D. Fowler
Notes:
 Received application on 3.25.24
 On April 23, 2024 an incomplete letter was sent to the applicant  On June 11, 2024 resubmittal was received.
 On July 10, 2024 an incomplete letter was sent to the applicant  On August 20, 2024, the Planning Division deemed the project complete  On September 18, 2024 the Planning Commission approved project PLN24- 20024, subject to conditions of approval.

56 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

39 McDonanlds (MAP ID: WMT)
Project: McDonalds Project Map:

Current Status:
▪ On February 19, 2025 Planning Commission approved entitlements for PLN24-20089 and is subject to conditions of approval.
▪ Currently awaiting construction documents to be submitted with the Building Division and Public Works Department .

Project No. PLN24-20089_DR009
Project
Location:

Southeast corner of Limonite Ave. and of Archibald Ave. (APN:144030039)
Project
Description:

New 4,375 sq. ft. building with drive thru lane.

Planner: Steven D. Fowler
Notes:
 Received application on 10.15.24
 An incomplete letter was sent out to the applicant on 11.14.24  On 1.6.25 the project was resubmitted for second round of review.  The Project was deemed complete and scheduled for the 2.19.25 planning Commission.

57 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

40 Better Buzz (MAP ID: WMT)
Project: Better Buzz Project Map:

Current Status:
▪ On February 19, 2025 Planning Commission approved entitlements for PLN24-20091 and is subject to conditions of approval.
▪ Currently awaiting construction documents to be submitted with the Building Division and Public Works Department.

Project No. PLN24-20091_MDR015
Project
Location:

Southeast corner of Limonite Ave. and of Archibald Ave. (APN:144030039)
Project
Description:

New 1,770 sq. ft. building with patio and drive-thru
Planner: Steven D. Fowler
Notes:
 Received application on 10.28.24
 On 11.21.24 an incomplete letter was sent out to the applicant.  On 1.21.25 the applicant resubmitted the project for second round of review.  The Project was deemed complete and scheduled for the 2.19.25 planning Commission.

58 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

41 Dunkin Donuts and Carwash DR and CUP (MAP ID: DUNK)
Project: Dunkin Donuts and Carwash DR and CUP Project Map:

Current Status:
▪ All-American Carwash has received TCO and is currently operational. ▪ Dunkin Donuts have pulled permits currently under construction.

Project No. PLN21-20030_DR_003_CUP_007 Dunkin Donuts and PLN21- 20060_DR006_CUP011 American Express Carwash
Project
Location:

Northwest corner of Schleisman and Hamner Ave.; Assessor Parcel Number (APN) 152-341-017
Project
Description:

Major Development Review (DR): For the development of a 3,400 square foot multi-tenant building where 1,600 square feet will be for a Dunkin Donuts with a drive-through and outdoor patio and where 1,800 square feet will be for a bistro with an outdoor patio. (PLN21- 20030)

Major Development Review (DR): for the development of a 5,113 square foot car/truck wash with 18 vacuum stalls. (PLN21-20060)

Conditional Use Permit (CUP): To allow the operation of a drive- through for the proposed coffee shop. (PLN21-20030)

Conditional Use Permit (CUP): To allow the operation of a drive- through for the proposed car/truck wash use. (PLN21-20060) Planner: Jamie K. Cerda
Notes:
 Received application on 5.26.21
 Applicant has provided updated submittal package 5.9.22  On July 20, 2022 the Planning Commission approved project PLN21-20030 and PLN21-20060, subject to conditions of approval.
 The building division has approved constructions plans.

59 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

42 Cherry Tree Residential
Project: Cherry Tree Residential Project Map:

Current Status:
▪ On June 18, 2025, the Planning Commission approved entitlements for PLN24-20092 and is subject to conditions of approval.

Project No. PLN24-20092 TTM DR010 and PLN24-20057 SB330 Project
Location:

Southwest corner of Walters St. and Selby Ave.

Project
Description:

Vesting Tentative Tract Map for 39 lots for a single-family home community.

Major Development Review for the development of 39
single-family residential units, 38 attached ADUs, and 38 detached ADUs.

Planner: Allen Lim
Notes:
 Received application on 10.28.24
 An incomplete letter was sent to the applicant on 11.26.24  On 3.3.25 the applicant resubmitted for plan review.
 A second incomplete letter was sent to the applicant on 3.27.25  On 5.12.25 the applicant resubmitted for plan review.  The project was deemed complete and scheduled for the June 18, 2025, to be presented to the Planning Commission.

N
60 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

43 Archibald and Chandler Retail (MAP ID: ACR)
Project: Archibald and Chandler Retail Center Project Map:

Current Status:
▪ Awaiting submittal of Final parcel map to Public Works Department.
▪ Quick Quack has submitted for grading to public works and construction documents to building division.
▪ Dutch Bros has submitted for grading to public works and construction documents to building division.
▪ Overall site grading has been submitted to public works. ▪ Zendejas has submitted construction documents for plan check with the building division.

Project No. PLN23-20018 TPM #37653, PLN23-20019 MDR004 CUP002, PLN23-20020 MDR005 CUP003, PLN23-20020 MDR006
Project
Location:

Northwest corner of Archibald and Chandler; ( Assessor Parcel Numbers: 144- 130-004, 144-130-011, 144-130-012, 144-130-013)
Project
Description:

Tentative Parcel Map (37653) to parcelize a 2.71-acre site into three (3) parcels.

Minor Development Review for a commercial development on a 0.81-acre parcel comprised of a 3,500 square feet sit-down restaurant (Zendejas) Minor Development Review for a commercial development on a 1.18-acre parcel a 3,598 square feet drive-through carwash (Quick Quack Express Carwash)
Minor Development Review for a commercial development on a 0.75-acre parcel with a 950 square feet drive-through coffee shop (Dutch Bros).

Conditional Use Permit for the operation of a drive-through coffee shop.

Conditional Use Permit for the operation of a drive-through carwash.

Planner: Allen Lim
Notes:
 Received application on 04.11.23
 On 5/9/2023 comments were returned to the applicant.
 On July 27, 2023 the project was resubmitted.
 On August 24, 2023 a correction letter was sent out to the applicant.  Application deemed complete scheduled Planning Commission date of October 18, 2023.
 The item was continued to the November 15, 2023 Planning Commission.  The Item was continued to the December 20,2023 Planning Commission.  On December 20, 2023, the Planning Commission approved entitlements for PLN23- 20018 TPM #37653, PLN23-20019 MDR004 CUP002, PLN23-20020 MDR005 CUP003, PLN23-20020 MDR006

61 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

44 Magnolia Ranch
Project: Magnolia Ranch (Woodside) Project Map:

Current Status:
▪ Building plans were issued on 2.13.2025 and the project is currently under construction.

Project No. PLN23-20043 DR005
Project
Location:

Southwest of Schleisman Rd. and Scholar Way. North of Orange St.

Project
Description:

Development Review for the development of 41 traditional single- family homes on lots of a minimum 55’ x 90 (4950 SF)

Planner: Jamie K. Cerda
Notes:
▪ Application submitted on July 6, 2023.
▪ Application was deemed incomplete on July 6, 2023
▪ Application deemed complete scheduled Planning Commission date of October 18, 2023
▪ On October 18, 2023 Planning Commission approved entitlements for PLN23-20043 and is subject to conditions of approval.

62 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

45 St. Oscar Romero Modular Buildings
Project: St. Oscar Romero’s Modular Buildings Project Map:

Current Status:
▪ Building Division has issued permits for construction and is currently under construction.

Project No. PLN23-20038 MDR008
Project
Location:

Northwest corner of Chandler St. and of Selby Ave. North of Retriever St.

Project
Description:

Minor Development Review for the development of 2 temporary 1,059 square feet (total of 2,118 square feet) Modular Office Building with accessible stairs, ramps, restrooms, parking and connected walkway.

Planner: Steven D. Fowler
Notes:
▪ Application submitted on July 6, 2023.
▪ Application was deemed incomplete on July 6, 2023
▪ Application was deemed incomplete on July 24, 2023
▪ Application was resubmitted on August 21, 2023
▪ Application was deemed complete on September 7, 2023.

63 Planning Department Major Projects Summary
November 12, 2025

1. New projects are added to the bottom of the list as they are submitted.

2. Projects that have been completed for more than one year are removed from this list.

3. Highlighted Text =Updated Information

46 Future

The Leal Plan (MAP ID: LEAL)
Project: Leal Master Plan Project Map:

Current Status:
 Construction documents are currently under review
for phase A of Leal Master Plan. Awaiting submission
of entitlements application for phase B.

Project No. Special Project
Project
Location:
160 acres + at the northwest corner of Hamner and Limonite Avenue, east of Scholar Way, and south of 58th Street.

Project
Description:

This Master Plan describes the community’s vision for the project area, identifies appropriate land uses, and includes the development standards that are necessary to achieve the vision, defines the character of the project’s development, lists the steps involved with the development process, and provides the project’s implementation plan.

CEQA: EIR
Planner: Jamie K. Cerda
Notes:
▪ In September 16, 2016, the Planning Commission reviewed and recommended approval to City Council.

May 2017 – City has been asked by property owner’s representative to postpone action on the project while issues related to the estate of Brad Leal are resolved August 30, 2017 – City met with Leal family and prospective developer to discuss processing and timing. ▪ City Council Approved Master Plan and Final Environmental Impact Report on December 13, 2017. ▪ Adopted by City Council on December 13, 2017.
▪ Staff continues to coordinate with the property owners as they seek a developer(s) for the site. ▪ Planning Commission recommend approval to City Council on April 26, 2022 ▪ On May 11, 2022, the City Council approved the Leal Masterplan Amendment (PLN21-20039) and related entitlements (DA, TTM 382290, DR PLN22-20020)
▪ On May 25, 2022, the City Council approved the second reading of the ordinances for the Leal Master Plan Amendment (PLN21-20039) and Development Agreement (PLN22-20039). ▪ On August 24, 2022, Lot Line Adjustment (2022-001) was recorded with the Assessor-County Clerk Recorder.
64 AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.3
November 12, 2025
City of Eastvale Crime Statistics – September 2025
Prepared By:

Johnny Terfehr, Community Safety Director
Recommended Action(s)
Staﬀ recommends that the City Council receive and ﬁle the Eastvale Crime Sta s
cs for September
2025.

Summary
The City Council requested staﬀ collaborate with the Riverside County Sheriﬀ’s Department to develop a crime sta
s
cs document that would reﬂect selected Part I and Part II crime data for the City of Eastvale. Intended to show month-to-month crime sta s
cs, the document will assist in
determining appropriate staffing levels for law enforcement services.

Background
In May 2017, City Council directed staﬀ to coordinate with the Riverside County Sheriﬀ’s Department to request and obtain monthly crime sta
s
cs for the City of Eastvale. The primary
intent of the request was to determine appropriate staﬃng levels during the City’s contract nego
a
ons with the Sheriﬀ’s Department. Over several weeks, the city manager and staﬀ worked collabora
vely with Riverside County Sheriﬀ’s Department administra on and management to
obtain crime statistics that could be shared with the public on a regular basis.

Upon receiving the data, the Riverside County Sheriﬀ’s Department advised staﬀ that the data provided would be reﬂec
ve of the previous month, or thirty days behind the current month; and that the report would need to include a disclaimer iden fying the data as preliminary and raw. At
the July 26, 2017 mee
ng, City Council recommended that staﬀ add columns reﬂec ve of felony and
misdemeanor arrests. During the September 26, 2017 mee
ng, City Council recommended staﬀ add 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
65 traﬃc viola
ons/cita
ons data and the total calls for service broken down per month. Crime sta
s
cs that were released in the
me that passed since the last mee
ng of the City Council are
attached.

Environmental
Crime sta
s
cs are not a project pursuant to the California Environmental Quality Act (CEQA) and no environmental review is required.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable
Fiscal Impact
Not applicable.

Prior City Council/Commission Action
On July 25, 2017, the Public Safety Commission approved the receival of a monthly crime sta s
cs
report.

On July 26, 2017, the City Council approved the receival of a monthly crime sta s
cs report and
requested columns reflective of felony and misdemeanor arrests.

On September 26, 2017, the City Council recommended that the report include traﬃc viola ons and
citations data.

Attachment(s)
Attachment 1 - Eastvale Crime Statistics Report September 2025

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
66 PART I CRIMES JUL 2024 JUL 2025 AUG 2024 AUG 2025 SEP 2024 SEP 2025 YTD-2024 YTD-2025 Homicide 0 0 0 0 0 1 0 1
Arson 0 0 0 0 0 0 1 1
Aggravated Assault 14 11 8 14 23 15 160 139
Burglary 14 10 10 8 9 4 120 67
Larceny Theft 79 63 83 66 85 61 1,000 556
Rape 1 2 1 0 0 0 14 6
Robbery 3 1 4 0 1 1 24 14
Vehicle Theft 7 5 10 5 0 6 129 51
Total Part I Crimes 118 92 116 93 118 88 1,448 835
PART I CRIME JUL 2024 JUL 2025 AUG 2024 AUG 2025 SEP 2024 SEP 2025 YTD-2024 YTD-2025 Homicide 0 0 0 0 0 1 0 1
Rape 1 2 1 0 0 0 14 6
Robbery 3 1 4 0 1 1 24 14
Aggravated Assault 14 11 8 14 23 15 160 139
Arson 0 0 0 0 0 0 1 1
Total Violent Crimes 18 14 13 14 24 17 199 161
PROPERTY CRIMES JUL 2024 JUL 2025 AUG 2024 AUG 2025 SEP 2024 SEP 2025 YTD-2024 YTD-2025 Burglary 14 10 10 8 9 4 120 67
Vehicle Theft 7 5 10 5 0 6 129 51
Larceny Theft 79 63 83 66 85 61 1,000 556
Total Property Crimes 100 78 103 79 94 71 1,249 674
CALL NATURE JUL 2024 JUL 2025 AUG 2024 AUG 2025 SEP 2024 SEP 2025 YTD-2024 YTD-2025 Mail Theft 0 3 7 16 4 5 87 72
Total Calls 2,180 2,281 2,420 2,376 2,147 2,412 27,037 19,847 CHARGE LEVEL JUL 2024 JUL 2025 AUG 2024 AUG 2025 SEP 2024 SEP 2025 YTD-2024 YTD-2025 Felony Arrests 21 22 12 13 12 13 133 128
Misdemeanor Arrests 27 32 30 35 30 33 366 274
Total Arrests 48 54 42 48 42 46 499 402

TOTAL ARRESTS
DISCLAIMER: This report's crime data figures are preliminary and pending year-end verification by CA-DOJ and the FBI. All crime data is derived from the Riverside Sheriff's Records Management System (RMS) and is current as of the date of publishing. The Crime data is dynamic and can change based on a change in crime verification or how fast reports are written and entered.

CITY OF EASTVALE
Crime Data & Statistics
90-Day / Year-Over-Year
TOTAL PART I CRIMES | 90-Day / Year-Over-Year
TOTAL VIOLENT CRIMES | 90-Day / Year-Over-Year
TOTAL PROPERTY CRIMES | 90-Day / Year-Over-Year
CALLS FOR SERVICE 90-Day / Year-Over-Year

Page 1 ends

PART I CRIMES JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Homicide 0 0 0 0 0 0 0 0 1 1
Arson 0 0 1 0 0 0 0 0 0 1
Aggravated Assault 11 11 19 23 19 16 11 14 15 139
Burglary 18 2 7 8 5 5 10 8 4 67
Larceny Theft 45 54 63 64 70 70 63 66 61 556
Rape 2 0 1 0 0 1 2 0 0 6
Robbery 0 4 2 2 2 2 1 0 1 14
Vehicle Theft 6 5 9 4 2 9 5 5 6 51
Total Crime 82 76 102 101 98 103 92 93 88 835

PART I CRIME JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Homicide 0 0 0 0 0 0 0 0 1 1
Rape 2 0 1 0 0 1 2 0 0 6
Robbery 0 4 2 2 2 2 1 0 1 14
Aggravated Assault 11 11 19 23 19 16 11 14 15 139
Arson 0 0 1 0 0 0 0 0 0 1
Total Crime 13 15 23 25 21 19 14 14 17 161

PROPERTY CRIMES JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Burglary 18 2 7 8 5 5 10 8 4 67
Vehicle Theft 6 5 9 4 2 9 5 5 6 51
Larceny Theft 45 54 63 64 70 70 63 66 61 556
Total Crime 69 61 79 76 77 84 78 79 71 674

CALL NATURE JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Mail Thefts 7 9 8 12 2 10 3 16 5 72
Total Calls 1,981 2,094 2,138 2,271 2,184 2,137 2,281 2,376 2,412 19,874

CHARGE LEVEL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Felony Arrests 11 4 16 17 17 15 22 13 13 128
Misdemeanor 32 21 25 24 34 38 32 35 33 274
Total Arrests 43 25 41 41 51 53 54 48 46 402
DISCLAIMER: This report's crime data figures are preliminary and pending year-end verification by CA-DOJ and the FBI. All crime data is derived from the Riverside Sheriff's Records Management System (RMS) and is current as of the date of publishing. The Crime data is dynamic and can change based on a change in crime verification or how fast reports are written and entered.

CITY OF EASTVALE
Crime Data & Statistics
CY-2025

TOTAL ARRESTS

TOTAL VIOLENT CRIMES

TOTAL PART I CRIMES

TOTAL PROPERTY CRIMES

TOTAL CALLS FOR SERVICE

Page 2 ends

TRAFFIC COLLISIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD T/C – No Injury 50 38 45 53 47 38 42 52 51 416
T/C – w/ Injury 10 5 10 6 8 13 6 10 13 81
T/C – Fatality 1 0 0 0 0 0 0 0 0 1 Hit & Run – No Injury 11 5 14 16 11 13 6 3 10 89
Hit & Run – w/ Injury 0 0 0 1 0 3 0 0 0 4
Total Collisions 72 48 69 76 66 67 54 65 74 591

TRAFFIC CITATIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Parking 71 100 108 136 140 95 97 156 151 1,054 Traffic / Moving 120 270 144 298 273 192 259 312 247 2,115 Commercial 167 164 195 68 180 190 231 187 69 1,451
Total Citations 358 534 447 502 593 477 587 655 467 4,620

TRAFFIC INCIDENTS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD DUI (Arrests/Cites) 6 7 5 2 3 6 5 4 5 43
Street Racing (VC 23103) 23 17 22 22 20 25 22 20 21 192

CITY OF EASTVALE
Traffic Enforcement Statistics
CY-2025

TOTAL TRAFFIC COLLISIONS

TOTAL TRAFFIC CITATIONS

TRAFFIC ENFORCEMENT ACTIVITY
DISCLAIMER: This report's crime data figures are preliminary and pending year-end verification by CA-DOJ and the FBI. All crime data is derived from the Riverside Sheriff's Records Management System (RMS) and is current as of the date of publishing. The Crime data is dynamic and can change based on a change in crime verification or how fast reports are written and entered.

Page 3 ends

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.4
November 12, 2025
Interfund Loan Agreements between the General Fund and
Development Impact Fee Funds for the Civic Center Project Prepared By:

Amanda Wells, Finance Director/City Treasurer
Recommended Action(s)
Staff recommends that the City Council approve and adopt the following:

1 .

A
Resolu#on of the City Council of the City of Eastvale, California, Authorizing an Interfund Loan Agreement between the City of Eastvale General Fund and City Hall Impact Fee Fund; and
2 .

A
Resolu#on of the City Council of the City of Eastvale, California, Authorizing an Interfund Loan Agreement between the City of Eastvale General Fund and Library Impact Fee Fund; and 3 .

A
Resolu#on of the City Council of the City of Eastvale, California, Authorizing an Interfund Loan Agreement between the City of Eastvale General Fund and Police Sta#on Impact Fee Fund; and
4 .

Authorize the City Manager to execute all necessary documents to facilitate the above actions.

Summary
In order to recognize future Development Impact Fee (DIF) revenues and use those revenues to fund Civic Center facili#es staﬀ proposes that available General Fund reserves be u#lized to fund an interfund loan between the General Fund and three separate DIF Funds. The City's adopted 2025 Development Impact Fee Nexus Study iden#ﬁed the City Hall, Library, and Police Sta#on as projects eligible for development impact fees. These facili#es are currently under construc#on. The city will receive these revenues slowly over the next several decades as development occurs throughout the 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
70 city. In order to facilitate immediate cash ﬂow for the project, staﬀ recommends interfund loan agreements between the city's General Fund and the three Development Impact Fee funds that were established via the adopted nexus study for each individual facility. The interfund loans will be repaid, interest free, to the General Fund as funds are received and become available in each DIF Fund.

Background
The City Council adopted the city's most recent Development Impact Fee (DIF) Nexus study on June 25, 2025 in accordance with the Mi#ga#on Fee Act. Three of the adopted DIF are related to the city's Civic Center project. These DIF funds are projected to generate approximately $61,045,580 in future revenue as development occurs throughout the city for City Hall, Library, and Police Sta#on facili#es currently under construc#on. However, these revenues are expected to be generated well into the future and are not currently available to fund the facili#es at this #me. Staﬀ proposes loan agreements between the General Fund to the three Development Impact Fee Funds (DIF Funds) to fund a por#on of the construc#on of the buildings. As development impact fee revenues are received, the DIF funds will repay the General Fund.

Table 1: Projected DIF Revenue
Project
Funding Source
Nexus Study
Estimated Future
Revenues
City Hall
City Hall Impact Fee Fund
$20,204,380
Library
Library Impact Fee Fund
19,020,000
Police Station
Police Station Impact Fee
Fund
21,821,200

Grand Total DIF Revenues
$61,045,580

The Resolu#ons authorize three separate interfund transfer Loan Agreements from the City’s General Fund to three speciﬁc Development Impact Fee Funds as shown in Table 1. The General Fund will loan the City Hall Impact Fee Fund $20,908,000, the Library Impact Fee Fund $19,020,000, and the Police Station Impact Fee Fund $21,821,200 for a grand total of $61,045,580.

The Loan Agreement establishes the ac#on to repay the General Fund with future revenue collected in the City Hall, Library, and Police Sta#on Impact Fee Funds. The term of the Loan Agreements are indeﬁnite and will remain in eﬀect un#l the balance of the loans are ex#nguished and repaid in full.

The loan repayment will occur as DIF revenues are received and available.

Environmental
Adop#on and amendments to the Opera#ng and Capital Improvement Budget is categorically exempt from California Environment Quality Act (CEQA) review under the CEQA Guidelines Sec#on 15303.

Strategic Plan Action - Priority Level: 1
| Target #: E
| Goal #: A
Develop and construct Civic Center & construct a Police Substa#on building. Addi#onally, priority level one goal of conduct ﬁnancial planning for newly proposed infrastructure (Target C, Goal A) applies. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
71 Fiscal Impact
The total ﬁscal impact of this item is $61,045,850. The loan amount of $ 61,045,580
from the
General Fund to the Project Speciﬁc DIF Funds will fund a por#on of the construc#on costs of the Civic Center buildings including City Hall, Library, and Police Sta#on. The loan is budgeted as transfers between the General Fund and DIF Funds within the ﬁscal year 2025-26 budget and was amended for the Civic Center Project at the October 7, 2025 City Council mee#ng . As Development Impact Fee revenues are received, they will be applied to the remaining loan balance to reduce the outstanding loan amount for this fund. As funds are paid back into the General Fund, these funds will become available for other City Council determined high priority Capital Improvement Projects.

Table 1: Fiscal Year 2025-26 Available Transfer Budget
Fund
Account Description
Account
Number
Amount
General Fund
Transfer Out to DIF
Funds
100-290-6912
61,045,580
City Hall Impact Fee
Transfer In from General
Fund
292-000-4910
20,204,380
Library Impact Fee
Transfer In from General
Fund
296-000-4910
19,020,000
Police Station Impact
Fee
Transfer In from General
Fund
295-000-4910
21,821,200
Prior City Council/Commission Action
Development Impact Fee Nexus Study:

City Council adopted Ordinance 2012-02 establishing a
development impact fee program on April 25, 2012, with a ﬁrst reading on April 11, 2012. City Council adopted Resolu#on 12-15 adop#ng and levying development impact fees on April 11, 2012.

The established DIF program was based on the 2012 nexus study completed by NBS. Development impact fees have not been updated since 2012. City Council approved the professional services contract with NBS for Development Impact Fee Study Services on September 13, 2023. City Council adopted the resolu#on adop#ng development impact fees, adop#ng a nexus study and capital improvement plan, and ﬁrst reading of the ordinance amending the development impact fee program and park and recreation fees and dedications on June 25, 2025.

Fiscal Year 2025-26 Opera<ng and Capital Improvement Budget:

City Council conducted a budget
workshop on April 23, 2025 and capital improvement plan workshop on May 14, 2025. Since the draJ budget workshop, no major program changes have been incorporated into the budget plan. All changes between the workshop and the proposed budget are listed above in the background sec#on. On June 11, the City Council conducted a study session for the proposed ﬁscal year 2025-26 budget. At that #me, City Council made no adjustments to the proposed budget. City Council approved the budget at the June 25 City Council meeting.

Attachment(s)
Attachment 1 - Resolution Approving Eastvale Interfund Loan Agreement City Hall

Attachment 2 - Exhibit A: Interfund Loan Agreement - City Hall

Attachment 3 - Reso Approving Eastvale Interfund Loan Agreement Library 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
72 Attachment 4 - Exhibit A: Interfund Loan Agreement - Library

Attachment 5 - Reso Approving Eastvale Interfund Loan Agreement Police Station

Attachment 6 - Exhibit A: Interfund Loan Agreement - Police Station

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
73 4917-2386-4434 v1

RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTV ALE, CALIFORNIA,

AUTHORIZING THE LOAN AGREEMENT BETWEEN THE CITY OF EASTVALE GENERAL FUND AND THE CITY HALL IMPACT FEE FUND FOR CONSTRUCTION OF CITY HALL.

WHEREAS the City Council levies a fee for the mitigation of new development ’s proportionate share of the cost of the planned new City Hall based on the city’s 2025 Adopted Development Impact Fee Nexus Study pursuant to the California Mitigation Fee Act (California Government Code Section 6600 et seq.); and

WHEREAS, the City collects and records these fees in a separate fund called the City Hall Impact Fee Fund; and

WHEREAS, the City does not have sufficient fund balance in the City Hall Impact Fee Fund for new development’s share of City Hall costs; and

WHEREAS, the City desires to loan funds from the General Fund to the City Hall Impact Fee Fund in the amount of $20,764,575; and

WHEREAS, the City anticipates receiving future City Hall Impact Fee Fund revenues totaling $20,764,575 in accordance with the analysis within the city’s Development Impact Fee Nexus Study to repay this loan to the General Fund.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. THE LOAN AGREEMENT A TTACHED AS “EXHIBIT A ” IS HEREBY APPROVED,

AUTHORIZING AN INTERFUND LOAN FROM THE GENERAL FUND TO THE CITY HALL IMPACT FEE FUND IN THE AMOUNT OF $20,764,575.

PASSED, APPROVED AND ADOPTED this 12th day of November 2025.

__________________________________________
Mike McMinn
Mayor

APPROVED AS TO FORM: ATTEST:
74 4917-2386-4434 v1

__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
75 4917-2386-4434 v1

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 25-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 12th day of November 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Marc A. Donohue, MMC
City Clerk
76 Exhibit A
4937-3581-9378 v1

INTERFUND LOAN AGREEMENT

This Interfund Loan and Repayment Agreement (“Agreement”), is dated as of November 12, 2025, and documents the loan between the City of Eastvale on behalf of its CITY HALL IMPACT FEE FUND, Fund No. 292 (“Borrower”) and the City of Eastvale on behalf of its GENERAL FUND, Fund No. 100 (“Lender”).

RECITALS

A. Pursuant to the provision of the California Mitigation Fee Act (California Government Code Section 66000 et seq,), the City Council of the City of Eastvale has approved the levy of a Development Impact Fee to collect fees to mitigate the impact of new development on the City’s City Hall facilities.

B. The City Hall facilities are currently under construction, and t he Borrower has an insufficient fund balance to pay for the costs of construction of the City’s City Hall facilities attributable to new development as documented in the nexus study for the City ’s Development Impact Fees.

C. The Borrower continues to receive revenues related to new development projects within the City.

D. Lender desires to loan to Borrower an amount sufficient to offset the necessary funds needed for the construction of City Hall attributable to new development pursuant to the terms and conditions stated herein.

NOW, THEREFORE, in consideration of the mutual promises set forth in this Agreement and other good and valuable consideration, the receipt and sufficiency of which is acknowledged by the City, Lender and Borrower agree as follows:

1. Loan. Lender shall lend to Borrower, and Borrower shall repay to Lender, the amount of $20,764,575.00 in accordance with terms and conditions set forth in this Agreement (“Loan”).

2. Term of the Loan. This Agreement shall be in full force and effect for a period beginning as of November 12, 2025, and continue until repayment is satisfied in full accordance with the terms of this Agreement.

3. Rate of Interest. The Loan shall be non-interest bearing.

4. Repayment Terms. The repayment of the Loan shall be made on a rolling basis as revenues are received by Borrower.

5. Termination of Agreement. This Agreement shall expire when the Loan is repaid in full.

6. General Provisions. This Agreement constitutes the full agreement regarding the Loan.

This Agreement may not be amended, modified, or altered in any respect unless such amendment, modification or alteration has been approved by the City Council. 77 Exhibit A
4937-3581-9378 v1
IN WITNESS WHEREOF, the City Manager, as authorized by resolution of the City Council of the City of Eastvale, executes this Agreement.

LENDER: BORROWER:

__________________________ _______________________________ Mark Orme, City Manager Mark Orme, City Manager
On Behalf of its General Fund On Behalf of its Civic Center Impact Fee Fund

ATTEST

_____________________________
Mark Donohue, City Clerk

APPROVED AS TO FORM

_____________________________
Erica Vega, City Attorney

78 4917-2386-4434 v1

RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTV ALE, CALIFORNIA,

AUTHORIZING THE LOAN AGREEMENT BETWEEN THE CITY OF EASTVALE GENERAL FUND AND THE LIBRARY IMPACT FEE FUND FOR CONSTRUCTION OF THE LIBRARY.

WHEREAS the City Council levies a fee for the mitigation of new development ’s proportionate share of the cost of the planned new Library based on the city’s 2025 Adopted Development Impact Fee Nexus Study pursuant to the California Mitigation Fee Act (California Government Code Section 6600 et seq.); and

WHEREAS, the City collects and records these fees in a separate fund called the Library Impact Fee Fund; and

WHEREAS, the City does not have sufficient fund balance in the Library Impact Fee Fund for new development’s share of the Library costs; and

WHEREAS, the City desires to loan funds from the General Fund to the Library Impact Fee Fund in the amount of $19,020,000; and

WHEREAS, the City anticipates receiving future Library Impact Fee Fund revenues totaling $19,020,000 in accordance with the analysis within the city’s Development Impact Fee Nexus Study to repay this loan to the General Fund.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. THE LOAN AGREEMENT A TTACHED AS “EXHIBIT A” IS HEREBY APPROVED,

AUTHORIZING AN INTERFUND LOAN FROM THE GENERAL FUND TO THE LIBRARY IMPACT FEE FUND IN THE AMOUNT OF $19,020,000.

PASSED, APPROVED AND ADOPTED this 12th day of November 2025.

__________________________________________
Mike McMinn
Mayor

APPROVED AS TO FORM: ATTEST:
79 4917-2386-4434 v1

__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
80 4917-2386-4434 v1

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Marc A. Donohue, MMC
City Clerk
81 Exhibit A

4937-3581-9378 v1

INTERFUND LOAN AGREEMENT

This Interfund Loan and Repayment Agreement (“Agreement”), is dated as of November 12, 2025, and documents the loan between the City of Eastvale on behalf of its LIBRARY IMPACT FEE FUND, Fund No. 296 (“Borrower”) and the City of Eastvale on behalf of its GENERAL FUND, Fund No. 100 (“Lender”).

RECITALS

B. The Library facilities are currently under construction, and the Borrower has an insufficient fund balance to pay for the costs of construction of the City’s Library facilities attributable to new development as documented in the nexus study for the City’s Development Impact Fees.

C. The Borrower continues to receive revenues related to new development projects within the City.

D. Lender desires to loan to Borrower an amount sufficient to offset the necessary funds needed for the construction of the Library attributable to new development pursuant to the terms and conditions stated herein.

1. Loan. Lender shall lend to Borrower, and Borrower shall repay to Lender, the amount of $19,020,000.00 in accordance with terms and conditions set forth in this Agreement (“Loan”).

3. Rate of Interest. The Loan shall be non-interest bearing.

4. Repayment Terms. The repayment of the Loan shall be made on a rolling basis as revenues are received by Borrower.

5. Termination of Agreement. This Agreement shall expire when the Loan is repaid in full.

6. General Provisions. This Agreement constitutes the full agreement regarding the Loan.

This Agreement may not be amended, modified, or altered in any respect unless such amendment, modification or alteration has been approved by the City Council. 82 Exhibit A

4937-3581-9378 v1
IN WITNESS WHEREOF, the City Manager, as authorized by resolution of the City Council of the City of Eastvale, executes this Agreement.

LENDER: BORROWER:

__________________________ _______________________________ Mark Orme, City Manager Mark Orme, City Manager
On Behalf of its General Fund On Behalf of its Civic Center Impact Fee Fund

ATTEST

_____________________________
Mark Donohue, City Clerk

APPROVED AS TO FORM

_____________________________
Erica Vega, City Attorney

83 4917-2386-4434 v1

RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTV ALE, CALIFORNIA,

AUTHORIZING THE LOAN AGREEMENT BETWEEN THE CITY OF EASTVALE GENERAL FUND

AND THE POLICE STATION IMPACT FEE FUND FOR CONSTRUCTION OF THE POLICE STATION.

WHEREAS the City Council levies a fee for the mitigation of new development ’s proportionate share of the cost of the planned new Police Station based on the city’s 2025 Adopted Development Impact Fee Nexus Study pursuant to the California Mitigation Fee Act (California Government Code Section 6600 et seq.); and

WHEREAS, the City collects and records these fees in a separate fund called the Police Station Impact Fee Fund; and

WHEREAS, the City does not have sufficient fund balance in the Police Station Impact Fee Fund for new development’s share of the Police Station costs; and

WHEREAS, the City desires to loan funds from the General Fund to the Police Station Impact Fee Fund in the amount of $21,821,200; and

WHEREAS, the City anticipates receiving future Police Station Impact Fee Fund revenues totaling $21,821,200 in accordance with the analysis within the city’s Development Impact Fee Nexus Study to repay this loan to the General Fund.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. THE LOAN AGREEMENT A TTACHED AS “EXHIBIT A ” IS HEREBY APPROVED,

AUTHORIZING AN INTERFUND LOAN FROM THE GENERAL FUND TO THE POLICE STATION IMPACT FEE FUND IN THE AMOUNT OF $21,821,200.

PASSED, APPROVED AND ADOPTED this 12th day of November 2025.

__________________________________________
Mike McMinn
Mayor

84 4917-2386-4434 v1

APPROVED AS TO FORM: ATTEST:

__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
85 4917-2386-4434 v1

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Marc A. Donohue, MMC
City Clerk
86 Exhibit A

4937-3581-9378 v1

INTERFUND LOAN AGREEMENT

This Interfund Loan and Repayment Agreement (“Agreement”), is dated as of November 12, 2025, and documents the loan between the City of Eastvale on behalf of its POLICE STATION IMPACT FEE FUND, Fund No. 295 (“Borrower”) and the City of Eastvale on behalf of its GENERAL FUND, Fund No. 100 (“Lender”).

RECITALS

B. The Police Station facilities are currently under construction, and t he Borrower has an insufficient fund balance to pay for the costs of construction of the City ’s Police Station facilities attributable to new development as documented in the nexus study for the City’s Development Impact Fees.

C. The Borrower continues to receive revenues related to new development projects within the City.

D. Lender desires to loan to Borrower an amount sufficient to offset the necessary funds needed for the construction of the Police Station attributable to new development pursuant to the terms and conditions stated herein.

1. Loan. Lender shall lend to Borrower, and Borrower shall repay to Lender, the amount of $19,020,000.00 in accordance with terms and conditions set forth in this Agreement (“Loan”).

3. Rate of Interest. The Loan shall be non-interest bearing.

4. Repayment Terms. The repayment of the Loan shall be made on a rolling basis as revenues are received by Borrower.

5. Termination of Agreement. This Agreement shall expire when the Loan is repaid in full.

6. General Provisions. This Agreement constitutes the full agreement regarding the Loan.

This Agreement may not be amended, modified, or altered in any respect unless such amendment, modification or alteration has been approved by the City Council. 87 Exhibit A

4937-3581-9378 v1
IN WITNESS WHEREOF, the City Manager, as authorized by resolution of the City Council of the City of Eastvale, executes this Agreement.

LENDER: BORROWER:

__________________________ _______________________________ Mark Orme, City Manager Mark Orme, City Manager
On Behalf of its General Fund On Behalf of its Civic Center Impact Fee Fund

ATTEST

_____________________________
Mark Donohue, City Clerk

APPROVED AS TO FORM

_____________________________
Erica Vega, City Attorney

88 AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.5
November 12, 2025
Approval of Agreement for Document Scanning Services
Agreement with VRC Companies, LLC
Prepared By:

Marc A. Donohue, City Clerk/Communications Director
Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve the agreement for the Document Scanning Services Agreement with VRC Companies, LLC for a not to exceed amount of $40,000 per ﬁscal year and authorize the City Manager to execute the agreement; and
2 .

Authorize the City Manager to execute future renewals consistent with the terms outlined in Section 1 of the Agreement
Summary
As the City moves forward to promote the use of technology and eﬃciency, scanning records into the city's records repository and computer drives has become an essen/al part of accessing and researching records in addition to retaining the historical value of them.

The City of Eastvale seeks to enter into an Agreement for Document Scanning Services with VRC Companies, LLC (VRC) to provide professional scanning, indexing, and digital conversion of City records. Under this Agreement, VRC will securely pick up, prepare, scan, and index a variety of City documents from departments including Public Works, Planning, Building, Finance, City Clerk, City Manager, Code Enforcement, and Human Resources. The digi/zed records will be forma:ed for the City’s Laserﬁche document management system. The Agreement term will be eﬀec/ve through June 30, 2026, with the op/on to extend for up to two addi/onal one-year periods for a total 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
89 possible term not to exceed three years. The total annual compensa/on shall not exceed $40,000 per fiscal year unless otherwise authorized in writing.

Background
The City Clerk Department is commi:ed to promo/ng transparency and assure that the City is in full compliance with the California Public Records Act. In the process of assuring transparency the City Clerk department oversees the City's records management systems in both physical and digital formats to assure that requested records are provided to our cons/tuents within the /me frame required by the California Public Records Act.

To assure accessibility to our city records, the City Clerks oﬃce implemented a digital records repository. This repository serves as a public portal to easily access public records that are scanned, stored, and retained within the repository. In addi/on to serving as a public portal, it also serves as a repository for city staﬀ to retain records that are subject to public records requests and are s/ll considered "ac/ve" according to our records reten/on schedule. Having City records scanned and stored into the City's repository allows for more eﬃcient accessibility and search for both residents and city staff in search of specific documents.

In 2021, the City of Eastvale issued a request for proposals for citywide document scanning services due to the increasing volume of paper records and limited available storage space. Oﬀ-site storage had also become costly. AJer evalua/ng ﬁve proposals, URM Technologies, Inc. was determined to be the most qualified and cost-effective vendor.

On February 22, 2022, the City entered into an agreement with URM Technologies, Inc. for scanning services. Subsequent amendments were approved to expand the scope of services and increase the not-to-exceed contract amount — ﬁrst on May 10, 2022, then on September 28, 2022, raising the limit to $40,000, and again on June 26, 2024, increasing it to $80,000.

In August 2024, URM Technologies, Inc. merged with VRC Companies, LLC. Since then, staﬀ has con/nued to send records to VRC for scanning. The proposed agreement with VRC Companies, LLC will continue these services and align with the 2025–2026 fiscal year.

Environmental
The proposed contract is not a project as deﬁned by the California environmental Quality Act (CEQA) and as such, no environmental review is required.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not Applicable.

Fiscal Impact
There are suﬃcient funds budgeted for this project in ﬁscal year 2025-26 in the General Fund City Clerk contract services expenditure account No. 100-120-6490.

Prior City Council/Commission Action
February 22, 2022 – City Council approved an agreement with URM Technologies, Inc. for citywide document scanning services.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
90 May 10, 2022 – City Council approved the First Amendment to the agreement to include addi/onal services.

September 28, 2022 – City Council approved the Second Amendment to increase the total not-to- exceed amount to $40,000.

June 26, 2024 – City Council approved the Third Amendment to increase the total not-to-exceed amount to $80,000.

Attachment(s)
Attachment - Scanning Services Agreement

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
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AGREEMENT FOR DOCUMENT SCANNING SERVICES

BETWEEN

THE CITY OF EASTVALE, CALIFORNIA
AND

VRC COMPANIES, LLC

This Agreement for Services (“Agreement”) is entered into as of this 12th day of November, 2025 (“Effective Date”) by and between the City of Eastvale, a municipal corporation (“City”) organized under the laws of the State of California, and VRC Companies, LLC, a Delaware limited liability company (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by direct negotiation , the performance of the services defined and described particularly in Section 2 of this Agreement.

B. Contractor, following submission of a quote for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services.

C. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other considerations, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT.

The Term of this Agreement shall commence on the Effective Date and terminate on June 30, 2026 (“Term”) unless earlier terminated as provided in Section 20 “Termination of Agreement”. Contractor shall complete the Services within the Term of this Agreement, and shall meet any other established schedules and deadlines. Prior to the expiration of the Term, the Parties may agree, in writing, to extend the Term for up to two (2) additional one (1) year periods, for a total possible term not -to-exceed three (3) years.

SECTION 2. SCOPE OF SERVICES.

Contractor agrees to perform the services set forth in Contractor’s Proposal, attached hereto as Exhibit “A” “Proposal” (hereinafter, the “Services”) and made a part of this Agreement by this reference. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Contractor shall be deemed to be in Default of this Agreement. The City, 92 - 2 -

in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Contractor to continue performing the Services. Only the portions of Contractor’s Proposal which describe the Services to be provided and the compensation for such Service s shall be incorporated into this Agreement. Other information, terms and conditions contained in the Proposal are not incorporated into this Agreement shall be of no force or effect. If there is any conflict between the body of this Agreement and the Contractor’s Proposal, the body of this Agreement shall govern.

SECTION 3. ADDITIONAL SERVICES.

Contractor shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit “ B”. The total compensation, including reimbursement for actual expenses, shall not exceed forty thousand dollars ($40,000) per fiscal year , unless additional comp ensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement.
(b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invo ice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according t o the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice. (d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor. 93 - 3 -

SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Contractor’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF MATERIALS; EXCEPTIONS; WARRANTY. (a) Documents and Data. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discover ed by Contractor in the course of providing the Services pursuant to this Agreement (“Materials”) shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such Materials.
(b) If and to the extent that City utilizes for any purpose not related to this Agreement any Materials prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the Materials.
(c) All final work product developed by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or terminat ion of this Agreement, Contractor shall turn over to City all such final work product if paid for by the City. This provision specifically excludes Contractors’ work notes and drafts, which are owned by Contractor, not City.
(d) Contractor warrants that a ll Materials it drafts and completes pursuant to this Agreement constitutes original work. Specifically, Contractor understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Materials generated by such AI tools to City and representing it as Contractor’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, City specifically rejects ownership of such Materials. Contractor is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
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SECTION 7. CONTRACTOR'S BOOKS AND RECORDS.
(a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to the Services, including expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with Califor nia Government Code Section 8546.7, if the total compensation in Section 4 exceeds ten thousand dollars ($10,000.00), this Agreement and the Contractor's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for i nspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor’s business, City may, by written request, require that custody of such documents or records be given to the City. Acces s to such documents and records shall be granted to City, as well as to its successors -in-interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Contractor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise.
(b) The personnel performing the Services under t his Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Contractor or any of Contractor’s personnel.

Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s personnel are in any manner officials, officers, or employees of City. 95 - 5 -

(c) Neither Contractor, nor any of Contractor’s personnel shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor, its officers, employees, agents or subcontractors, may have to any su ch rights. Contractor’s indemnity obligations in Section 16 “Indemnification” of this Agreement include the obligation to indemnify the City from and against any liability that may arise related to claims that Contractor, its officers, employees, agents o r subcontractors, are entitled to retirement, health care or any other benefits that accrue to City employees. This provision shall survive the expiration or earlier termination of this Agreement.

SECTION 9. STANDARD OF PERFORMANCE.
(a) Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Proposal” that shall also be applicable to Contractor’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
(b) Contractor warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of Services to be provided, (3) it has carefully considered how the work should be performed, and (4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
(c) Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Contractor shall at all times enforce strict discipline and good order among its employees. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Services, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Services to be performed by the Contractor and shall not be re - employed on the Services.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulat ions and rules in effect during the Term of this Agreement. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement and such 96 - 6 -

licenses, permits and approvals shall be maintained throughout the Term of this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this section.

SECTION 11. PREVAILING WAGE LAWS
Contractor represents that it is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq ., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall obtain a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the Department of Industrial Relations located at www.dir.ca.gov/dlsr/. In the alternative, Contractor may view a copy of the prevailing rates of per diem wages at the City. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contract or's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors must be reg istered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the project and require the same of any subcontractors. This project may also be subject to compliance monitoring and enforcement by the Depar tment of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.

SECTION 12. NONDISCRIMINATION.

Contractor shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran statu s in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, a nd in connection therewith, shall not employ unauthorized aliens as defined therein. Should 97 - 7 -

Contractor so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
(a) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of the Services. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Contractor agrees t o at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non -related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Contractor will perform non - related services for other governmental agencies and private Parties following the completion of the Services under this A greement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Contractor shall not use City’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, tele vision or radio production or other similar medium without the prior written consent of City. (b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City s hall 98 - 8 -

have the right to reim bursement and indemnity from Contractor for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Contractor’s conduct.
(d) Contractor shall promptly notify City should Contractor, its officers , employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with th e opportunity to review any response to discovery requests provided by Contractor.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Contractor shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a susp ected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.

SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threaten ed, including attorneys ’ fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to off icers, agents, employees or sub contractors of Contractor, in the performance of professional services under this Agreement. (b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents f rom and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to off icers, agents, employees or subcontractors of Contractor.
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(c) Indemnification from Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Contractor and shall survive the termination of thi s Agreement or this section.
(d) City’s Negligence. The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.

SECTION 17. INSURANCE.

Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Contractor agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under this Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Contractor’s duties or obligations under this Agreement without the prior written consent of the City.

Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.

SECTION 19. CONTINUITY OF PERSONNEL.

Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and sub contractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance. If City doe not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
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SECTION 20. TERMINATION OF AGREEMENT.
(a) City may te rminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. (b) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor, or City may terminate this Agreement immediately upon written notice. (c) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor’s possession shall be returned to City.

Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.

SECTION 21. DEFAULT.

In the event that Contractor is in default under the t erms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. T he notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, in the sole discretion of the City. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
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SECTION 24. NOTICES.

All not ices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Eastvale
Attn: Government Services Director/City Clerk
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
To Contractor: VRC Companies, LLC
Attn: 5384 Poplar Ave.

Suite 500
Memphis, TN 38119

Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated repr esentative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Eastvale Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if it does not exceed the amount that may be approved administratively pursuant to the Eastvale Municipal Code . The 102
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Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City’s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further author ization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City’s rights under this Agreement. All other amendments shall be approved by the City Council.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work by Contractor shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits "A" , "B" and “C”, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s). 103
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SECTION 34. CONFLICTING TERMS.

Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.

SECTION 35. ELECTRONIC SIGNATURE.

The Parties agree that the Parties may use electronic signatures to execute this Agreement. Such signatures shall have the same force and eff ect as if this Agreement were executed by hand . Contractor agrees to indemnify, defend, and hold the City harmless from any claim, damage, or liability associated with transmitting an electronic signature or an electronically signed record by electronic transmission.

SECTION 36. DATA PROTECTION.
a) Contractor shall protect, using the most secure means and technology that is commercially available, City-provided data or consumer-provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer credit card or consumer data, (collectively, the “City Data”). C ontractor shall notify City in writing as soon as reasonably feasible, and in any event within twenty -four (24) hours, of Contractor’s discovery or reasonable belief of any unauthorized access of City Data (a “Data Breach”), or of any incident affecting, or potentially affecting City Data related to cyber security (a “Security Incident”), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. C ontractor shall begin remediation immediately. C ontractor shall provide daily updates, or more frequently if required by City, regarding findings and actions performed by Contractor until the Data Breach or Security Incident has been effectively resolved to City’s satisfaction. Contractor shall conduct a n investigation of the Data Breach or Security Incident and shall share the report of the investigation with C ity. At C ity’s sole discretion, City and its authorized agents shall have the right to lead or participate in the investigation. Contractor shall cooperate fully with City, its agents and law enforcement. b) If City is subject to liability for any Data Breach or Security I ncident, then Contractor shall fully indemnify and hold harmless City and defend against any resulting actions.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
[SIGNATURES ON FOLLOWING PAGE]

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CITY OF EASTVALE
___________________________
Mark Orme
City Manager
ATTEST:
___________________________
Marc Donohue
City Clerk

APPROVED AS TO FORM
_______________________________
Erica Vega
City Attorney

VRC COMPANIES, LLC
David Cleland
Sr. Vice President
________________________________

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EXHIBIT "A"

SCOPE OF SERVICES

Contractor shall perform the services as set forth below.

 Pick- up and delivery of paper documents and engineering mylars (various sizes 18x24 to 2436) (third party/ subcontracted delivery service will NOT be acceptable).
 Document preparation for scanning (staple removal, separator pages, etc.) and document reassembly after scanning.
 Scanning of paper records in all sizes in required format for placing into Laserfiche (TIFF).
 Quality checking images scanned.
 Data entry of index fields following Laserfiche Templates. Fields change depending on document scanned. City will provide detailed instructions for each project.
 Quality checking index data.
 Ability for images to be provided on-demand electronically if needed prior to next delivery date.
 Providing images and index data on CD, flash drive or via File Transfer Protocol (FTP) site in Laserfiche Briefcase (LFB) format only, allowing for importing of items into the City' s Laserfiche repository. City is currently running version 9.2 on the Laserfiche server and Laserfiche Rio.
 Records from the following departments are, but not limited to: Public Works, Planning, Building, Finance, City Clerk, City Manager, Code Enforcement, and Human Resources.
 Destruction of documents once scanned and provide a certificate of destruction.

Contractor may assume all paper records are in good condition. Letter, legal and ledger sized documents are printed on standard white office paper (approximately 20 lb); e- sized documents are printed on paper, Mylar, blueprints, sepia, or vellum and must be organized by project as directed by the City. Only records needed, and no longer available in paper format, will be considered for conversion.

Scanning must be priced at 300 DPI, Black/ White, Grayscale, and Full Color as various City projects require these various formats.
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EXHIBIT “B”

COMPENSATION

Service Rate Schedule
City of Eastvale

Description Cost Unit
Scanning Services per page B&W/Gray Scale $0.079 per image Scanning Services per page Large Format B&W $1.50 per image Scanning Services per page Large Format Color/Gray Scale $1.50 per image Scanning Services per page XL Large Format B&W $1.95 per image Scanning Services per page XL Large Format Grayscale $1.95 per image QA $0.006 per image
Indexing per keystroke $0.02 per keystroke
Indexing per file (County Files) $1.380 per file
DVD / Flash Drive $10.00 per drive
Shredding -Bankers' Box (10 x 12 x 15") $4.60 per box
Shredding - Oversize Box $6.90 per box
24-hour Rush Electronic Delivery $35.00 per file
Pickup $150.00 per trip

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EXHIBIT "C"

INSURANCE

A. Insurance Requirements . Contractor shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Contractor, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M.

Best's rating of no less than A:VII.

Contractor shall provide the following scope and limits of insurance:

1. Minimum Scope of Insurance . Coverage shall be at least as broad as:

(1) Commercial General Liability. Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001).

(2) Automobile. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City.

(3) Workers’ Compensation. Workers' Compensation insurance as required by the Labor Code of State of California covering all persons providing Services on behalf of the Contractor and all risks to such persons under this Agreement.

(4) Professional Liability . Professional liability insurance appropriate to the Contractor’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least t hree (3) consecutive years following the completion of Contractor’s services or the termination of this Agreement. During this additional three (3) year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.

2. Minimum Limits of Insurance . Contractor shall maintain limits of insurance no less than:

(1) Commercial General Liability. $2,000,000 per occurrence for bodily injury, personal injury and property damage.

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(2) Automobile. $1,000,000 per accident for bodily injury and property damage. A combined single limit policy with aggregate limits in an amount of not less than $2 ,000,000 shall be considered equivalent to the said required minimum limits set forth above.

(3) Workers' Compensation. Workers' Compensation as required by the Labor Code of the State of California with statutory limits and Employer’s Liability Insurance with limit of not less than $1,000,000 per occurrence for bodily injury or disease.

(4) Professional Liability. $2,000,000 per occurrence.

B. Other Provisions . Insurance policies required by this Agreement shall contain the following provisions:

1. All Policies. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.

2. Commercial General Liability and Automobile Liability Coverages.

(1) City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees.

(2) Contractor’s insurance coverage shall be primary insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or s elf-insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Contractor’s insurance.

(3) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

(4) Any failure to comply with the reporting or other provisions of the insurance policie s, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.
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3. Workers' Compensatio n Coverage . Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Contractor.

C. Other Requirements. Contractor agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions o f this contract have been complied with. The City may require that Contractor furnish City with copies of original declarations and endorsements effecting coverage required by this Exhibit “B”. The certificates and endorsements are to be signed by a pers on authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Any deductibles or self -insured retentions must be de clared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

2. The procuring of such required policy or policies of insurance shall not be construed t o limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

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AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.6
November 12, 2025
Approval of Lease Agreement for Security Camera Trailer(s) with Option to Purchase
Prepared By:

Jimmy Chung, Public Works Director/City Engineer
Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve the Solar AI Camera Trailer Equipment Lease and the Remote Monitoring Service Agreement with Solarman Distribu+on Inc. for three (3) security camera trailers, for use at the City Public Works Yard, in a not-to-exceed amount of $100,000; and 2 .

Waive compliance with formal bidding requirements on the basis that formal bidding is not in the best interest of the City pursuant to EMC Section 4.06.080(i); and 3 .

Authorize the City Manager to execute both agreements and take all necessary ac+ons to complete the lease of the equipment, including executing all necessary documents.

Summary
The City recently completed the purchase of the new Public Works Yard property and requires immediate on-site surveillance to deter unauthorized access and protect City assets. To address this urgent need, staﬀ requested the vendor deploy equipment at the City’s Public Works Yard in October to provide con+nuous surveillance for a one-month term. Staﬀ recommends that the City Council approve the Equipment Lease and Remote Monitoring Service Agreements with Solarman Distribu+on Inc. (Solarman) for three (3) mobile security camera trailers, in a total not-to-exceed amount (NTE) of $100,000 to con+nue services with this vendor and avoid lapses in security and surveillance during demolition preparation and evaluation of ongoing security needs. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
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Each trailer will be leased at $1,500 per month, with remote monitoring services provided at an addi+onal $800 per month per unit, for a combined total of $6,900 per month. The NTE amount of $100,000 allows for approximately 14 months of use, including all remote monitoring services.

Because the Agreements are month to month they do not incorporate the NTE amount, however, City staﬀ will track costs incurred and ensure that expenditures do not exceed $100,000 without coming back for additional Council approval.

The monitoring service provides 24-hour weekend surveillance and 12-hour overnight coverage on weekdays. Features include:

Two-way IP speakers for real-time communication and deterrence of unauthorized individuals.

Direct coordination with 911 and local law enforcement for incident response.

Preparation of police reports supported by recorded video evidence.

Activity reports emailed to the City for recordkeeping.

Continuous oversight of City property, including evenings, weekends, and holidays.

The agreements are structured on a month-to-month basis, oﬀering ﬂexibility while the City proceeds with demoli+on ac+vi+es at the Yard and determines long-term security needs. Solarman also oﬀers a purchase op+on, allowing the City to buy each trailer for $28,000, with prior lease payments credited toward the ﬁnal purchase price. If City staﬀ desires to purchase one or more of the trailers, additional Council approval will be sought.

These trailers will support enhanced security at the City’s Public Works Yard property, which currently has 18 freestanding structures, un+l a demoli+on permit is obtained and a contractor is hired to demolish them. The usage of these camera trailers will ini+ally monitor the property un+l the structures are demolished. Staﬀ will then assess the beneﬁts and whether con+nued usage is needed. This approach provides immediate protec+on of City assets, allows the City to evaluate the performance of the equipment before any purchase commitment, and ensures ﬂexibility to deploy the mobile trailers for future security or monitoring needs at other locations.

Background
As part of the City’s ongoing eﬀorts to protect its assets and ensure workplace safety, staﬀ iden+ﬁed mobile security camera trailers as the most eﬀec+ve immediate solu+on for securing the newly acquired Public Works Yard. These units oﬀer ﬂexible and rapidly deployable monitoring that is ideal for large properties with multiple access points.

The Public Works Department obtained informal quotes from several vendors and evaluated proposals based on cost, availability, and overall value. Solarman was selected as the most qualiﬁed and cost-eﬀec+ve vendor, oﬀering compe++ve pricing, reliable performance, and the ability to meet the City’s short-notice delivery requirements.

Given the poten+al for unauthorized access to the property, Solarman was ini+ally contracted aGer the close of escrow for the immediate preserva+on of property and to mi+gate poten+al risk. Staﬀ researched available lease op+ons and product oﬀerings in the market and determined that the surveillance camera trailers oﬀered by Solarman meet the City's speciﬁca+ons. Addi+onally, the lease agreement provides an op+on to purchase equipment upon termina+on of lease at the convenience of the City with any lease payments credited to the ﬁnal $28,000 purchase price per 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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unit make this vendor's agreement terms the most advantageous to the City.

This lease and monitoring approach aligns with the City’s ﬁscal responsibility and opera+onal ﬂexibility goals allowing the City to evaluate the equipment’s performance before considering a future purchase, while ensuring the property remains secure during the interim period before demoli+on. The City’s newly acquired Public Works Yard currently contains 18 freestanding structures that will remain on-site un+l demoli+on is complete. The temporary use of mobile security camera trailers will provide enhanced surveillance coverage during this transi+on period, protecting City property and assets.

Environmental
Per the California Environmental Quality Act (CEQA) Guidelines Sec+on 15378, the award of this Lease Agreement does not qualify as a “project” under CEQA.

Strategic Plan Action - Priority Level: 2
| Target #: B
| Goal #: C
Developing and branding Eastvale.

Fiscal Impact
Total ﬁscal impact for this item is $100,000, with only a por+on aﬀec+ng the current 2025-26 ﬁscal year. Funding for the lease of three mobile security camera trailers is included in the FY 2025-26 Public Works Department budget. Expenditures for this lease agreement will be charged to the General Capital Projects Fund, Buildings expenditure account number 600-500-6650-95017, for the Public Works Yard project. The total cost of this lease for the 2025-26 ﬁscal year is projected to be $48,300, with the overall lease agreement having a not-to-exceed amount of $100,000.

Prior City Council/Commission Action
Closed Session, City Council Meeting – November 8, 2023 Closed Session, City Council Meeting – February 14, 2024 City Council approved the Agreement for Purchase and Sale of Real Property to acquire parcel numbers 144-080-010 and 144-080-011 for a City Public Works Yard – October 9, 2024 Attachment(s)
Attachment 1 - Solar AI Camera Trailer Lease with City of Eastvale 12-01-2025.pdf

Attachment 2 - Remote Monitoring Service Agreement 12-01-2025.pdf

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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SOLAR AI CAMERA TRAILER EQUIPMENT LEASE
LESSOR:

Solarman Distribution Inc.
1261 South Grove Ave. Ontario CA 91761
Solar AI Camera Trailer
Equipment
Lease No.
_____2025-Dec_3 units___
LESSEE: (“Lessee”)

CITY OF EASTVALE
12363 Limonite Ave, Suite 910, Eastvale, CA 91752
Troy Cook, Management Analyst
951/361-0900
[email protected]
RENTAL TERM RENTAL PAYMENT Monitoring Service
Month to Month, can cancel anytime.

All lease payments can be credited to
final $28,000 purchase price per unit
$1,500 per month x 3 units $800 per month x 3 units, for 12 hours nighttime and 24 hours on
Sat &Sun
LESSEE CONTACT INFORMATION:

Michael Cung
PHONE NO:
408-373-8800

SOLAR AI CAMERA TRAILER EQUIPMENT LEASE
THIS SOLAR AI CAMERA TRAILER EQUIPMENT LEASE (“Lessee”) is entered into this 1st of December, 2025 by and between CITY OF EASTVALE (“Lessee”) and Solarman Distribution Inc., a California corporation (“Lessor”) based upon the following facts and circumstances. Lessor desires to lease to Lessee, and Lessee desires to lease from Lessor, certain equipment relating to the production of solar power.

NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth, the parties, intending to be legally bound, agree as follows:

1. LEASE. Lessor hereby leases to Lessee and Lessee hereby leases from Lessor all of the Solar AI Camera Trailer Equipment listed on Schedule "A" attached hereto (the "Solar Equipment"). The Solar Equipment includes any and all accessions to the Solar Equipment (as defined in California Commercial Code section 9102(a)), which shall become part of the Solar AI CAMERA TRAILER Equipment and be subject to all terms and conditions hereof.

2. TERM. The term of this Lease shall commence on the 1st of December, 2025 and it is month to month term, it can be cancelled anytime. Lessee has the right to purchase anytime during the lease term. All lease payments can be credited toward the final purchase price. (the “Term”). All provisions of this Lease shall apply during any extended rental term except as may be otherwise provided in any subsequent written agreement of the parties modifying this Lease.

3. RENT. The rent for the Solar AI Camera Trailer Equipment shall be paid in advance of $1,500 per month per unit. Rent payments should be sent to the following address: 1261 South Grove Ave. Ontario CA 91761, or at such other address as Lessor may designate in writing from time to time. Any rent payment not made by the tenth (10th) day of the month shall be considered overdue and in addition to Lessor's other remedies, Lessor may assess a late payment charge equal to ten percent (10%) on any overdue amount. Rent for any partial month shall be prorated. Monitoring: $800 Monthly, Monitoring Period: Daily 12 hours nighttime from 6 PM to 6 AM and Sat & Sunday: 24 hours. 1) Our Monitoring Center staff will use IP Speaker to talk down intruder, ask intruder to get out customer’s property. If intruder does not want to get out, we will call 911 and customer’s security guard during the illegal break in time. 2) We will also File Police with video footage to prove the illegal activity. The same day, 3) we will email customer and communicate with customer within 24 hours. During the Monitoring Period, all the damage 4902-5905-5470 v1
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of Solar AI Camera Trailer, lessor is liable for all the damage and stealing of Solar AI Camera Trailer . Lessee is not liable. Lessor will provide all the shipping, setup and training of usage of software to Lessee. Price is stated on the invoice.

4. DEPOSIT. In addition to the monthly rent payments set forth in Section 3 above, upon execution of this Lease and prior to the rental of the Solar Equipment, Lessee shall pay a deposit in the amount of $0 per unit for a total amount of $0. The dep osit is additional rent due from Lessee under this Lease and will be not used to cure any default hereunder, will not be interest bearing, and shall be refunded if equipment is returned in good working order the way it was delivered.

5. USE. Lessee shall use the Solar AI CAMERA TRAILER Equipment in a careful and proper manner and shall comply with all laws, regulations and ordinances relating to its possession, use or maintenance. Lessor shall have the prior notice from Lessee before, enter the premises. Must get the approval from the Lessee, the right to enter for repair and service. During reasonable business hours, to enter upon Lessee's premises for the purpose of inspecting, maintaining or repairing the Solar AI Camera Equipment. Lessee shall protect the Solar AI Camera Equipment from deterioration other than normal wear and tear, and shall only use the Solar Equipment for its intended purpose and within normal capacity. Lessee shall not make any modifications, alterations or additions to the Solar Equipment.

6. MAINTENANCE AND REPAIR. Lessor shall be solely responsible for the maintenance and repair of the Solar AI CAMERA TRAILER Equipment and shall ensure the Solar AI CAMERA TRAILER Equipment is operational and capable of producing solar energy at all times throughout the Term.

7. INSURANCE. Lessor shall obtain, maintain, and keep the Solar AI Camera Trailer Equipment insured against all risks of loss or damage from every cause whatsoever. Lessor shall also obtain and maintain throughout the Term comprehensive public liability insurance, covering liability for bodily injury, including death, and property damage resulting from the use and operation of the Solar Equipment. Lessee shall also maintain business automobile liability insurance, including coverage for all owned, hired and non -owned automobiles. Each such required insurance policy shall be in an amount not less than one million dollars ($1,000,000) combined single limit per occurrence and two million dollars ($1,000,000) general aggregate. Lessor, its successors or assigns, shall be named as additional insured with respect to all insurance policies required hereunder. Lessee shall pay all premiums for such insurance and shall deliver to Less or proof reasonably satisfactory to Lessor evidencing the required insurance prior to or concurrently with delivery of the Solar Equipment. All insurance shall provide at least thirty (30) days advance written notice to Lessor before any cancellation or ma terial modification thereof and shall include a full waiver of subrogation in favor of Lessor, its affiliates and subsidiaries. All insurance required hereunder shall be written by insurance companies licensed to issue polic ies in the state where the Solar Equipment will be located and with an A.M. Best rating of no less than A-. Lessee hereby irrevocably appoints Lessor as Lessee's attorney- in-fact to make claim for, receive payment of, and execute and endorse all documents, checks or drafts received in pa yment for loss or damage under any insurance policy. Lessee agrees if Lessee shall fail to procure, maintain, and pay for such insurance, Lessor shall have the right, but not the obligation, to obtain such insurance on behalf of and at the expense of Lessee. In the event Lessor does obtain such insurance, Lessee agrees to pay all costs thereof with the next rental payment.

8. TAXES. Lessee shall comply with all laws and regulations relating to, and shall promptly pay when due, all sales taxes, use and municipal, state and federal, which may now or hereafter be imposed upon the possession, leasing, renting, operation, con trol, or use of the Solar Equipment. In the event Lessee does not pay all sums specified above, Lessor has the right, but not the obligation to pay the same. If Lessor shall so pay any of the afore-mentioned, then the Lessee shall remit such amount with the next installment of rent.

9. INDEMNITY. Lessee shall indemnify and hold Lessor, its agents, employees, successors and assigns, harmless from any and all liability, obligations, losses, damages, penalties, claims, suits, costs and expenses, including attorney’s fees (collectively "Damages"), arising out of or related to the possession, leasing, renting, operation, control, or use of the Solar Equipment, unless such Damages arise out of the sole negligence or intentional wrongdoing of Lessor. The indemnification obligations provided in this section shall continue in full force and effect notwithstanding the expiration or other termination of this Lease.

10. DEFAULT. Any of the following shall constitute an event of default hereunder:
(a) Lessee’s failure to make any payment when due, when such failure continues for ten (10) days after Lessee’s receipt of written notice from Lessor specifying the default;
(b) Lessee’s failure to perform any non-monetary obligation, covenant, agreement, term, or condition contained or referred to in this Lease when such failure continues for thirty (30) days after Lessee’s receipt of written notice from Lessor specifying the default;
(c) Lessee’s attempt to sell, assigns, transfer or encumber any of the Solar Equipment; (d) Any levy, seizure, or attachment of or upon the Solar Equipment; (e) Lessee becomes insolvent or makes an assignment for the benefit of creditor; (f) A petition is filed by or against Lessee under the Bankruptcy Code and in the event of an involuntary case, if such case is not dismissed within sixty (60) days after the filing thereof; (g) A Receiver, Trustee, Conservator, or Liquidator is appointed either with or without the application and consent Lessee; or
(h) Any statement, representation or warranty furnished by Lessee in relation to this Lease shall be untrue or unperformed in any material respect;

11. REMEDIES. Upon the occurrence of any event of default, Lessor (a) may declare each and every obligation of Lessee to Lessor immediately due and payable (with Lessor retaining title to the Solar Equipment) and recover the balance of rents and charges under this Lease; (b) may take immediate possession of the Solar Equipment and enter upon Lessee’s premises and remove the Solar Equipment; and (c) shall be entitled to all collection costs, costs of repair, maintenance or rehabilitation of the Solar Equip ment, and reasonable attorney’s fees. No failure on the part of Lessor to exercise, and no delay in exercising, any right or remedy hereunder shall operate as a waiver thereof. 115
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12. OWNERSHIP; PERSONAL PROPERTY. The Solar Equipment is, and shall at all times be and remain the sole and exclusive property of Lessor, and Lessee, shall have no right, title or interest therein or thereto, except as provided in th is Lease. The Solar Equipment is, and at all times shall remain, personal property notwithstanding that the Solar Equipment or any item thereof may be in any manner affixed or attached to or imbedded in, or permanent by resting upon real property or any improvement thereof or attached in any manner to what is permanent. If requested by Lessor prior to or at any time during the Term hereof with respect to any item of Solar Equipment, Lessee will obtain and deliver to Lessor waivers of mechanics liens or similar liens in recordable form, satisfactory to Lessor, from all persons claiming any interest in the real property on which such item is installed or located. Lessee hereby assigns to Lessor all rights of Lessee to Solar Equipment which may be or become fixtures within the meaning of California Commercial Code Section 10309 or any similar provision of law. So long as Lessee shall not be in default and fully performs all of its obligations hereunder, Lessor will not interfere with the quiet enjoyment of the Solar Equipment by Lessee.

13. ABATEMENT AND OFFSET. Lessee shall not be entitled to any abatement of rent or offset due to the performance or lack of performance of the Solar Equipment.

14. NOTICES. Any written notice or demand under this Lease may be given to a party by mailing it to the party at its address set forth herein, or at such address as the party may provide in writing from time to time. Notice or demand so mailed shall be effective when deposited in the United States mail duly addressed and with postage pre-paid.

15. MISCELLANEOUS. All obligations of Lessee, if more than one person or entity, shall be joint and several. This Lease shall be binding upon the parties, their successors and assigns. No provision which may be deemed unenforceable shall in any way invalidate any other provision or provisions, all of which shall remain in full force and effect. All paragraph headings are inserted for reference purposes only and shall not affect the interpretation or meaning of this Agreement. This Lease constitutes the ent ire contract between the parties with regard to the subject matter hereof, is the final expression of agreement with respect thereto and supersedes all prior oral or written dis cussions or agreements.

There are no Lease terms which are not contained herein and this Lease may not be modified or amended in any way, except by a writing signed by both Lessor and Lessee. Time is of the essence in this Lease and each and all of its provisions. This Lease shall be interpreted, construed and/or enforced pursuant to the laws of the State of California.

IN WITNESS WHEREOF, the parties have executed this agreement as of the date first written above.

Solarman Distribution Inc. City of Eastvale
__________________________________ __________________________________ Michael Cung, CEO Mark Orme, City Manager
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REMOTE MONITORING SERVICE AGREEMENT
THIS REMOTE MONITORING SERVICE AGREEMENT (including the Exhibits hereto, this “Agreement”, ) is entered into as of the Effective Date, December 1, 2025, (as defined below) by and between City of Eastvale, a municipality, (“the City”) and Solarman Distribution Inc., a California C-Corporation, with its principal place of business at 1261 S. Grove Ave., Ontario, CA 91761 (the “Company”).
“Party(ies)” means, individually or collectively, City of Eastvale and/or the Company and any permitted successors and assigns.

1. TERM AND TERMINATION

1.1 Term. This Agreement shall commence on the Effective Date and shall continue unless terminated in accordance with Section 1.2.

1.2 Termination. Either Party may terminate this Agreement upon thirty (30) days’ prior written notice. Either Party may terminate immediately in the event of a material breach by the other Party.

2. SERVICES

2.1 Scope of Services. The Company shall provide continuous remote security monitoring services of the City’s designated facilities in accordance with the Monitoring Schedule attached hereto as Attachment A. Such services shall include, without limitation:
• Monitoring of live video feeds and/or AI generated alerts video clips transmitted from City leased surveillance trailers from the Company;
• Automated and manual detection of unauthorized entry, trespassing, vandalism, or suspicious activity;
• Report any aforementioned incidents to City-designated contacts or Police Department via telephone;
• Preparation of written incident reports within twenty-four (24) hours of any confirmed event.
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2.2 Service Levels. The Company shall:
• Continuously monitor the designated feeds during the periods identified in Attachment A, with no more than sixty (60) minutes of interruption for routine system maintenance unless pre-approved by the City;
• Immediately escalate any security event involving property damage, intrusion, or public safety threat to the City’s designated contact(s);
• Provide phone call of such events to the City-designated contacts or Police Department via telephone within fifteen (15) minutes of any reportable incidents; • Provide follow-up written incident reports summarizing the event within twenty-four (24) hours.

2.3 Exclusions. Monitoring services provided under this Agreement do not include:
• On-site physical security response by the Company;
• Repair or replacement of City-owned properties;
• Investigation or law enforcement activities, which remain the responsibility of the City.

2.4 System Access & Maintenance.
• The Company shall ensure that cameras, networks, and systems remain operational and accessible during monitoring hours.
• The Company shall promptly notify the City of any downtime, connectivity loss, or other technical failure affecting monitoring capabilities.
• Scheduled maintenance by either Party shall be coordinated in advance to minimize service disruptions.

2.5 Modifications. Any modification to the scope, schedule, or standards of service shall be documented in writing and signed by both Parties.
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3. COMPENSATION

3.1 The City shall compensate the Company for services rendered pursuant to this Agreement in accordance with the Monitoring Service Fees and Attachment A – Monitoring Schedule listed below.

3.2 Payment shall be due within thirty (30) days of receipt of invoice.

4. RESPONSIBILITIES OF THE PARTIES

4.1 Company Responsibilities. The Company shall:
• Provide qualified personnel to perform monitoring services. • Maintain monitoring equipment and systems in good working order. • Adhere to all applicable laws, regulations, and City security protocols.

4.2 City Responsibilities. The City shall:
• Provide access to sites and facilities when necessary maintenance is required. • Designate a primary and secondary contact for escalation purposes. • Notify the Company of any scheduled system maintenance or downtime.

5. CONFIDENTIALITY

5.1 Definition of Confidential Information.

For purposes of this Agreement, “Confidential Information” means any non-public or proprietary information disclosed by either Party to the other, whether orally, visually, electronically, or in writing, including but not limited to: security footage, monitoring logs, incident reports, network/system access credentials, technical specifications, business processes, personnel data, or any other information that a reasonable person would understand to be confidential given its nature or the circumstances of disclosure. 120
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5.2 Obligations of Confidentiality.

Each Party agrees to:
• (a) maintain the confidentiality of the other Party’s Confidential Information using at least the same degree of care that it uses to protect its own confidential information (but no less than a reasonable standard of care);
• (b) not use any Confidential Information for any purpose other than to perform obligations under this Agreement;
• (c) not disclose Confidential Information to any third party without the prior written consent of the disclosing Party, except to employees, agents, or contractors who have a legitimate need to know and who are bound by confidentiality obligations at least as protective as those in this Agreement.

5.3 Exceptions.

Confidential Information shall not include information that:
• (a) is or becomes publicly available through no fault of the receiving Party; • (b) was lawfully known to the receiving Party prior to disclosure; • (c) is independently developed by the receiving Party without use of or reference to the disclosing Party’s Confidential Information; or
• (d) is required to be disclosed pursuant to applicable law, regulation, or valid court order, provided that the receiving Party shall (to the extent legally permissible) give the disclosing Party prompt written notice to allow the disclosing Party an opportunity to seek protective relief.

5.4 Return or Destruction.

Upon termination or expiration of this Agreement, each Party shall promptly return or securely destroy all Confidential Information of the other Party in its possession, including all copies thereof, except as required to be retained under applicable law or archival policies.

5.5 Survival.

The obligations of this Section shall survive for a period of five (5) years following the termination or expiration of this Agreement, except with respect to trade secrets, which shall remain protected for so long as they continue to qualify as trade secrets under applicable law. 121
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6. LIMITATION OF LIABILITY AND INDEMNIFICATION

6.1 Limitation of Liability.

To the fullest extent permitted by law, the Company’s total liability to the City for any and all claims, losses, damages, liabilities, costs, or expenses (whether in contract, tort, negligence, strict liability, or otherwise) arising out of or relating to this Agreement shall not exceed, in the aggregate, the total amount of fees actually paid by the City to the Company under this Agreement during the twelve (12) months immediately preceding the event giving rise to the claim.

6.2 Exclusion of Certain Damages.

In no event shall either Party be liable to the other for any indirect, incidental, special, punitive, or consequential damages (including, but not limited to, loss of profits, loss of business opportunity, business interruption, or reputational harm), even if advised of the possibility of such damages.

6.3 Specific Exclusions.

The Company shall not be responsible or liable for:
• (a) criminal acts, vandalism, trespass, or other unlawful activity committed by third parties;
• (b) power outages, internet disruptions, or events outside the reasonable control of the Company;
• (c) failure of the City or its employees, contractors, or agents to follow Company’s instructions, alerts, or incident recommendations.

6.4 Indemnification.
• (a) The City shall indemnify, defend, and hold harmless the Company, its officers, directors, employees, and agents from and against any and all claims, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of or related to the City’s negligence, willful misconduct, or material breach of this Agreement. • (b) The Company shall indemnify, defend, and hold harmless the City, its officers, employees, and agents from and against any and all claims, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of or related to the Company’s negligence, willful misconduct, or material breach of this Agreement.

6.5 Survival.

The provisions of this Section shall survive termination or expiration of this Agreement. 122
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7. MISCELLANEOUS

7.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

7.2 Entire Agreement. This Agreement, including Attachment A (Monitoring Schedule), constitutes the entire agreement between the Parties and supersedes all prior discussions or agreements, whether written or oral.

7.3 Amendments. No amendment or modification shall be valid unless in writing and signed by both Parties.

COMPANY CONTACT INFORMATION AND OTHER INFORMATION
• Effective Date: December 1, 2025
• Name of Authorized Person: Michael Cung
• Title of Authorized Person: Chief Executive Officer
(CEO)
• Telephone Number: 408-373-8800

MONITORING SERVICE FEES
City of Eastvale Monitoring Plan Rate
Fee Type Amount
Monthly Payment $800

SIGNATURES
123
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City of Eastvale
By: ___________________________
Name: _________________________
Title: __________________________
Date: __________________________
Solarman Distribution Inc.

By: ___________________________
Name: Michael Cung
Title: Chief Executive Officer (CEO)
Date: __________________________
ATTACHMENT A – MONITORING SCHEDULE
125

4934-4102-5134 v1
Day Start Time End Time Coverage Notes
Monday 19:00 07:00 Tue Overnight monitoring
Tuesday 19:00 07:00 Wed Overnight monitoring
Wednesday 19:00 07:00 Thu Overnight monitoring
Thursday 19:00 07:00 Fri Overnight monitoring
Friday 19:00 07:00 Sat Overnight monitoring
Saturday 07:00 24:00 Sun Full 24-hour coverage
Sunday 00:00 07:00 Mon Full 24-hour coverage

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AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.7
November 12, 2025
TUMF Reimbursement Agreements for the Hellman Ave Street Widening Project
Prepared By:

Jimmy Chung, Public Works Director/City Engineer
Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve the Transporta%on Uniform Mi%ga%on Fee (TUMF) Program Reimbursement Agreement with WRCOG for the Planning, Engineering, Environmental, Project Management, Right of Way Phases for the
Hellman Ave Street Widening Project in the amount of
$5,000,000
; and
2 .

Authorize the City Manager to execute all necessary documents.

Summary
The Hellman Avenue Street Widening Project is iden%ﬁed as a cri%cal project in the City of Eastvale’s adopted Five-Year Capital Improvement Plan (CIP) for FY 2025/26 through FY 2029/30. Hellman Avenue is classiﬁed as an arterial street and currently consists of one travel lane in each direc%on between River Road and Walter Street. This limited capacity creates a traﬃc boAleneck, par%cularly during school hours, making traﬃc ﬂow and safety ongoing concerns in the area. The scope of the project includes widening the roadway from River Road to just north of Walter Street to add an addi%onal travel lane and sidewalk within the City. The project also includes widening the exis%ng bridge to accommodate these improvements. The full project limits are shown in Attachment 1.

The centerline of Hellman Avenue serves as the jurisdic%onal boundary between the City of Eastvale and the City of Chino. Recognizing the opportunity for interagency collabora%on, staﬀ reached out 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
127
to the City of Chino to explore poten%al partnership opportuni%es. While Chino expressed support for the project, they were unable to commit funding at this %me. However, they did express interest in engaging with the County Supervisor to explore future funding opportunities.

Background
Western Riverside Council of Governments (WRCOG) serves as the program administrator for the Transporta%on Uniform Mi%ga%on Fee (TUMF) Program. WRCOG's TUMF Program is a subregional fee program designed to provide transporta%on and transit infrastructure that mi%gates the impact of new growth in western Riverside County.

A Reimbursement Agreement is a document between WRCOG and a member agency that allows WRCOG to provide funding for TUMF expenses incurred for the Planning, Design, Engineering, and/or Construc%on phase(s) of a TUMF project. To enter into a Reimbursement Agreement, the funding for the project must ﬁrst be allocated in the appropriate TUMF Zone Transporta%on Improvement Program (TIP). TUMF Agreements and Amendments are ini%ated by their respec%ve agencies when that agency is ready for the infrastructure development.

On August 4, 2025, WRCOG’s Board approved the 2024 Northwest Zone 5-Year Transporta%on Improvement Program (TIP), which includes the Hellman Avenue Street Widening Project (Project).

At the Northwest Zone TAC mee%ng, the City of Eastvale requested TUMF funding for the Project in Fiscal Year 2025–26. However, due to current and projected revenue limita%ons, along with compe%ng funding requests from neighboring jurisdic%ons, the Project was not programmed for that ﬁscal year. Instead, the approved TIP allocates $5 million in TUMF funding for planning-phase costs in Fiscal Year 2027–28. More project funds will be requested and allocated in future ﬁscal years through formal amendments to this TUMF Reimbursement Agreement.

As the City is ready to begin work and start incurring eligible costs now, WRCOG recommended entering into a TUMF Reimbursement Agreement in advance. This proac%ve step will help prevent delays in reimbursement once funds become available in FY 2027–28. This agreement formalizes the reimbursement process between WRCOG and the City of Eastvale, ensuring that the City is eligible to recover approved expenses under the TUMF program. The agreement was approved by WRCOG’s Board on November 3, 2025.

Environmental
Approval of the agreement is categorically exempt from the California Environment Quality Act (CEQA) review under the CEQA Guidelines Section 15303.

Strategic Plan Action - Priority Level: 2
| Target #: E
| Goal #: F
Improve traffic mobility and management throughout the City's key corridors Fiscal Impact
FY2025-26 budget includes $5,000,000 under Capital Improvement Plan Project No. 93034, Hellman
Avenue Street Widening,
within the Transporta%on Uniform Mi%ga%on Fee (TUMF) account (270- 510-6660-94006).

Prior City Council/Commission Action 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
128
There is no prior City Council action on this item.

Attachment(s)
Attachment 1 - Project Limit

Attachment 2 - TUMF Reimbursement Agreement

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
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129

HELLMAN AVENUE

CHANDLER STREET

CUCAMONGA CREEK

WALTERS STREET

RIVER ROAD

HELLMAN AVENUE STREET

WIDENING INCLUDING

BRIDGE WIDENING OVER

CUCAMONGA CREEK
BRIDGE
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TRANSPORTATION UNIFORM MITIGATION FEE PROGRAM

AGREEMENT TO REIMBURSE TUMF FUNDS

HELLMAN AVENUE STREET WIDENING PROJECT

PLANNING AND ENGINEERING PHASES

THIS REIMBURSEMENT AGREEMENT (“Agreement”) is entered into as of this __________day of ____ ______, 20__, by and between the Western Riverside Council of Governments (“WRCOG”), a California joint powers authority and City of Eastvale, a California municipal corporation (“AGENCY”) . WRCOG and AGENCY are sometimes hereinafter referred to individually as “Party” and collectively as “Parties”.

RECITALS
A. WRCOG is the Administrator of the Transportation Uniform Mitigation Fee Program of Western Riverside County (“TUMF Program”).

B. WRCOG has identified and designated certain transportation improvement projects throughout Western Riverside County as projects of regional importance (“Qualifying Projects” or “Projects”). The Qualifying Projects are more specifically described in that certain WRCOG study titled “TUMF Nexus Study”, as may be amended from time to time. Qualifying Projects can have Regional or Zonal significance as further described in the TUMF Nexus Study.

C. The TUMF Program is funded by TUMF fees paid by new development in Western Riverside County (collectively, “TUMF Program Funds”). TUMF Program Funds are held in trust by WRCOG for the purpose of funding the Qualifying Projects.

D. The AGENCY proposes to implement a Qualifying Project, and it is the purpose of this Agreement to identify the project and to set forth the terms and conditions by which WRCOG will release TUMF Program Funds.

AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants and subject to the conditions contained herein, the Parties hereby agree as follows:

1. Description of the Qualifying Project. This Agreement is intended to distribute TUMF Program Funds to the AGENCY for Hellman Avenue Street Widening Project , (the “Project”), a Qualifying Project. The Work, including a timetable and a detailed scope of work, is more fully described in Exhibit “A” attached hereto and incorporated herein by reference and, pursuant to Section 20 below, is subject to modification if requested by the AGENCY and approved by WRCOG. The work shall be consistent with one or more of the defined WRCOG Call for Projects phases detailed herein as follows:
1) PA&ED – Project Approvals & Environmental Document
2) PS&E – Plans, Specifications and Estimates
3) ROW – Right of Way

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2. WRCOG Funding Amount. WRCOG hereby agrees to distribute to AGENCY, on the terms and conditions set forth herein, a sum not to exceed Five Million Dollars ($5,000,000), to be used for reimbursing the AGENCY for eligible Project expenses as described in Section 3 herein (“Funding Amount”). The Parties acknowledge and agree that the Funding Amount may be less than the actual cost of the Project. Nevertheless, the Parties acknowledge and agree that WRCOG shall not be obligated to contribute TUMF Program Funds in excess of the maximum TUMF share identified in the TUMF Nexus Study (“Maximum TUMF Share”), as may be amended from time to time.

3. Project Costs Eligible for Advance/Reimbursement. The total Project costs (“Total Project Cost”) may include the following items, provided that such items are included in the scope of work attached hereto as Exhibit “A” (“Scope of Work”): (1) AGENCY and/or consultant costs associated with direct Project coordination and support; (2) funds expended in preparation of preliminary engineering studies; (3) funds expended for preparation of environmental review documentation for the Project; (4) all costs associated with right -of-way acquisition, including right -of-way engineering, appraisal, acquisition, legal costs for condemnation procedures if authorized by the AGENCY, and costs of reviewing appraisals and offers for property acquisition; (5) costs reasonably incurred if condemnation proceeds; (6) costs incurred in the preparation of plans, specifications, and estimates by AGENCY or consultants; (7) AGENCY costs associated with bidding, advertising and awarding of the Project contracts; (8) construction costs, including change orders to construction contract approved by the AGENCY; (9) construction management, field inspection and material testing costs; and (10) any AGENCY administrative cost to deliver the Project.

4. Ineligible Project Costs. The Total Project Cost shall not include the following items which shall be borne solely by the AGENCY without reimbursement: (1) any AGENCY administrative fees attributed to the reviewing and processing of the Project; and (2) expenses for items of work not included within the Scope of Work in Exhibit “A”.

5. Procedures for Distribution of TUMF Program Funds to AGENCY.

(a) Initial Payment by the AGENCY. The AGENCY shall be responsible for initial payment of all the Project costs as they are incurred. Following payment of such Project costs, the AGENCY shall submit invoices to WRCOG requesting reimbursement of eligible Project costs. Each invoice shall be accompanied by detailed contractor invoices, or other demands for payment addressed to the AGENCY, and documents evidencing the AGENCY’s payment of the invoices or demands for payment. Documents evidencing the AGENCY’S payment of the invoices shall be retained for four (4) years and shall be made available for review by WRCOG. The AGENCY shall submit invoices not more often than monthly and not less often than quarterly.

(b) Review and Reimbursement by WRCOG. Upon receipt of an invoice from the AGENCY, WRCOG may request additional documentation or explanation of the Project costs for which reimbursement is sought. Undisputed amounts shall be paid by WRCOG to the AGENCY within thirty (30) days. In the event that WRCOG disputes the eligibility of the AGENCY for reimbursement of all or a portion of an invoiced amount, the Parties shall meet and confer in an attempt to resolve the dispute. If the meet and confer process is unsuccessful in 132
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resolving the dispute, the AGENCY may appeal WRCOG’s decision as to the eligibility of one or more invoices to WRCOG’s Executive Director. The WRCOG Executive Director shall provide his/her decision in writing. If the AGENCY disagrees with the Executive Director’s decision, the AGENCY may appeal the decision of the Executive Director to the full WRCOG Executive Committee, provided the AGENCY submits its request for appeal to WRCOG within ten (10) days of the Executive Director’s written decision. The decision of the WRCOG Executive Committee shall be final. Additional details concerning the procedure for the AGENCY’s submittal of invoices to WRCOG and WRCOG’s consideration and payment of submitted invoices are set forth in Exhibit “B” , attached hereto and incorporated herein by reference.

(c) Funding Amount/Adjustment. If a post Project audit or review indicates that WRCOG has provided reimbursement to the AGENCY in an amount in excess of the Maximum TUMF Share of the Project, or has provided reimbursement of ineligible Project costs, the AGENCY shall reimburse WRCOG for the excess or ineligible payments within 30 days of notification by WRCOG.

6. Increases in Project Funding. The Funding Amount may, in WRCOG’s sole discretion, be augmented with additional TUMF Program Funds if the TUMF Nexus Study is amended to increase the maximum eligible TUMF share for the Project. Any such increase in the Funding Amount must be approved in writing by WRCOG’s Executive Director. In no case shall the amount of TUMF Program Funds allocated to the AGENCY exceed the then -current maximum eligible TUMF share for the Project. No such increased funding shall be expended to pay for any Project already completed. For purposes of this Agreement, the Project or any portion thereof shall be deemed complete upon its acceptance by WRCOG’s Executive Director which shall be communicated to the AGENCY in writing.

7. No Funding for Temporary Improvements. Only segments or components of the construction that are intended to form part of or be integrated into the Project may be funded by TUMF Program Funds. No improvement which is temporary in nature, including but not limited to temporary roads, curbs, tapers or drainage facilities, shall be funded with TUMF Program Funds, except as needed for staged construction of the Project.

8. AGENCY’s Funding Obligation to Complete the Project. In the event that the TUMF Program Funds allocated to the Project represent less than the total cost of the Project, the AGENCY shall provide such additional funds as may be required to complete the Project.

9. AGENCY’s Obligation to Repay TUMF Program Funds to WRCOG; Exception For PA&ED Phase Work. Except as otherwise expressly excepted within this paragraph, in the event that: (i) the AGENCY, for any reason, determines not to proceed with or complete the Project; or (ii) the Project is not timely completed, subject to any extension of time granted by WRCOG pursuant to the terms of this Agreement; the AGENCY agrees that any TUMF Program Funds that were distributed to the AGENCY for the Project shall be repaid in full to WRCOG, and the Parties shall enter into good faith negotiations to establish a reasonable repayment schedule and repayment mechanism. If the Project involves work pursuant to a PA&ED phase, AGENCY shall not be obligated to repay TUMF Program Funds to WRCOG relating solely to PA&ED phase work performed for the Project.
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10. AGENCY’s Local Match Contribution. The AGENCY local match funding is not required, as shown in Exhibit “A”.

11. Term/Notice of Completion. The term of this Agreement shall be from the date first herein above written until the earlier of the following: (i) the date WRCOG formally accepts the Project as complete, pursuant to Section 6; (ii) termination of this Agreement pursuant to Section 15; or (iii) the AGENCY has fully satisfied its obligations under this Agreement. All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement.

12. Representatives of the Parties. WRCOG’s Executive Director, or his or her designee, shall serve as WRCOG’s representative and shall have the authority to act on behalf of WRCOG for all purposes under this Agreement. The AGENCY hereby designates Jimmy Chung, Public Works Director/City Engineer , or his or her designee, as the AGENCY’s representative to WRCOG. The AGENCY’s representative shall have the authority to act on behalf of the AGENCY for all purposes under this Agreement and shall coordinate all activities of the Project under the AGENCY’s responsibility. The AGENCY shall work closely and cooperate fully with WRCOG’s representative and any other agencies which may have jurisdiction over or an interest in the Project.

13. Expenditure of Funds by AGENCY Prior to Execution of Agreement . Nothing in this Agreement shall be construed to prevent or preclude the AGENCY from expending funds on the Project prior to the execution of the Agreement, or from being reimbursed by WRCOG for such expenditures. However, the AGENCY understands and acknowledges that any expenditure of funds on the Project prior to the execution of the Agreement is made at the AGENCY’s sole risk, and that some expenditures by the AGENCY may not be eligible for reimbursement under this Agreement.

14. Review of Services. The AGENCY shall allow WRCOG’s Representative to inspect or review the progress of the Project at any reasonable time in order to determine whether the terms of this Agreement are being met.

15. Termination.
(a) Notice. Either WRCOG or AGENCY may, by written notice to the other party, terminate this Agreement, in whole or in part, in response to a material breach hereof by the other Party, by giving written notice to the other party of such termination and specifying the effective date thereof. The written notice shall provide a 30 day period to cure any alleged breach. During the 30 day cure period, the Parties shall discuss, in good faith, the manner in which the breach can be cured.

(b) Effect of Termination. In the event that the AGENCY terminates this Agreement, the AGENCY shall, within 180 days, repay to WRCOG any unexpended TUMF Program Funds provided to the AGENCY under this Agreement and shall complete any portion or segment of work for the Project for which TUMF Program Funds have been provided. In the event that WRCOG terminates this Agreement, WRCOG shall, within 90 days, distribute to the 134
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AGENCY TUMF Program Funds in an amount equal to the aggregate total of all unpaid invoices which have been received from the AGENCY regarding the Project at the time of the notice of termination; provided, however, that WRCOG shall be entitled to exercise its rights under Section 5(b), including but not limited to conducting a review of the invoices and requesting additional information. Upon such termination, the AGENCY shall, within 180 days, complete any portion or segment of work for the Project for which TUMF Program Funds have been provided. This Agreement shall terminate upon receipt by the non -terminating Party of the amounts due to it hereunder and upon completion of the segment or portion of Project work for which TUMF Program Funds have been provided.

(c) Cumulative Remedies. The rights and remedies of the Parties provided in this Section are in addition to any other rights and remedies provided by law or under this Agreement.

16. Prevailing Wages. The AGENCY and any other person or entity hired to perform services on the Project are alerted to the requirements of California Labor Code Sections 1770 et seq., which would require the payment of prevailing wages were the services or any portion thereof determined to be a public work, as defined therein. The AGENCY shall ensure compliance with these prevailing wage requirements by any person or entity hired to perform the Project. The AGENCY shall defend, indemnify, and hold harmless WRCOG, its officers, employees, consultants, and agents from any claim or liability, including without limitation attorneys, fees, arising from its failure or alleged failure to comply with California Labor Code Sections 1770 et seq.

17. Progress Reports. WRCOG may request the AGENCY to provide WRCOG with progress reports concerning the status of the Project.

18. Indemnification.

(a) AGENCY Responsibilities . In addition to the indemnification required under Section 16, the AGENCY agrees to indemnify and hold harmless WRCOG, its officers, agents, consultants, and employees from any and all claims, demands, costs or liability arising from or connected with all activities governed by this Agreement including all design and construction activities, due to negligent acts, errors or omissions or willful misconduct of the AGENCY or its subcontractors. The AGENCY will reimburse WRCOG for any expenditures, including reasonable attorneys’ fees, incurred by WRCOG, in defending against claims ultimately determined to be due to negligent acts, errors or omissions or willful misconduct of the AGENCY.
(b) WRCOG Responsibilities. WRCOG agrees to indemnify and hold harmless the AGENCY, its officers, agents, consultants, and employees from any and all claims, demands, costs or liability arising from or connected with all activities governed by this Agreement including all design and construction activities, due to negligent acts, errors or omissions or willful misconduct of WRCOG or its sub -consultants. WRCOG will reimburse the AGENCY for any expenditures, including reasonable attorneys’ fees, incurred by the AGENCY, in defending against claims ultimately determined to be due to negligent acts, errors or omissions or willful misconduct of WRCOG.
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(c) Effect of Acceptance. The AGENCY shall be responsible for the professional quality, technical accuracy and the coordination of any services provided to complete the Project. WRCOG’s review, acceptance or funding of any services performed by the AGENCY or any other person or entity under this Agreement shall not be construed to operate as a waiver of any rights WRCOG may hold under this Agreement or of any cause of action arising out of this Agreement. Further, the AGENCY shall be and remain liable to WRCOG, in accordance with applicable law, for all damages to WRCOG caused by the AGENCY’s negligent performance of this Agreement or supervision of any services provided to complete the Project.

19. Insurance. The AGENCY shall require, at a minimum, all persons or entities hired to perform the Project to obtain, and require their subcontractors to obtain, insurance of the types and in the amounts described below and satisfactory to the AGENCY and WRCOG. Such insurance shall be maintained throughout the term of this Agreement, or until completion of the Project, whichever occurs last.

(a) Commercial General Liability Insurance. Occurrence version commercial general liability insurance or equivalent form with a combined single limit of not less than $1,000,000.00 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to the Project or be no less than two times the occurrence limit. Such insurance shall:

(i) Name WRCOG and AGENCY, and their respective officials, officers, employees, agents, and consultants as insured with respect to performance of the services on the Project and shall contain no special limitations on the scope of coverage or the protection afforded to these insured;

(ii) Be primary with respect to any insurance or self -insurance programs covering WRCOG and AGENCY, and/or their respective officials, officers, employees, agents, and consultants; and

(iii) Contain standard separation of insured provisions.

(b) Business Automobile Liability Insurance. Business automobile liability insurance or equivalent form with a combined single limit of not less than $1,000,000.00 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles.

(c) Professional Liability Insurance. Errors and omissions liability insurance with a limit of not less than $1,000,000.00 Professional liability insurance shall only be required of design or engineering professionals.

(d) Workers’ Compensation Insurance. Workers’ compensation insurance with statutory limits and employers’ liability insurance with limits of not less than $1,000,000.00 each accident.

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20. Project Amendments. Changes to the characteristics of the Project, including the deadline for Project completion, and any responsibilities of the AGENCY or WRCOG may be requested in writing by the AGENCY and are subject to the approval of WRCOG’s Representative, which approval will not be unreasonably withheld, provided that extensions of time for completion of the Project shall be approved in the sole discretion of WRCOG’s Representative. Nothing in this Agreement shall be construed to require or allow completion of the Project without full compliance with the California Environmental Quality Act (Public Resources Code Section 21000 et seq.; “CEQA”) and the National Environmental Policy Act of 1969 (42 USC 4231 et seq.), if applicable, but the necessity of compliance with CEQA and/or NEPA shall not justify, excuse, or permit a delay in completion of the Project.

21. Conflict of Interest. For the term of this Agreement, no member, officer or employee of the AGENCY or WRCOG, during the term of his or her service with the AGENCY or WRCOG, as the case may be, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

22. Limited Scope of Duties. WRCOG’s and the AGENCY’s duties and obligations under this Agreement are limited to those described herein. WRCOG has no obligation with respect to the safety of any Project performed at a job site. In addition, WRCOG shall not be liable for any action of AGENCY or its contractors relating to the condemnation of property undertaken by AGENCY or construction related to the Project.

23. Books and Records. Each party shall maintain complete, accurate, and clearly identifiable records with respect to costs incurred for the Project under this Agreement. They shall make available for examination by the other party, its authorized agents, officers or employees any and all ledgers and books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or related to the expenditures and disbursements charged to the other party pursuant to this Agreement. Further, each party shall furnish to the other party, its agents or employees such other evidence or information as they may require with respect to any such expense or disbursement charged by them. All such information shall be retained by the Parties for at least four (4) years following termination of this Agreement, and they shall have access to such information during the four -year period for the purposes of examination or audit.

24. Equal Opportunity Employment. The Parties represent that they are equal opportunity employers and they shall not discriminate against any employee or applicant of reemployment because of race, religion, color, national origin, ancestry, sex or age. Such non - discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

25. Governing Law. This Agreement shall be governed by and construed with the laws of the State of California.

26. Attorneys’ Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and costs of suit. 137
25-NW-EAV-1405

Page 8 of 23 ends

27. Time of Essence. Time is of the essence for each and every provision of this Agreement.

28. Headings. Article and Section Headings, paragraph captions or marginal headings contained in this Agreement are for convenience only and shall have no effect in the construction or interpretation of any provision herein.

29. Public Acknowledgement. The AGENCY agrees that all public notices, news releases, information signs and other forms of communication shall indicate that the Project is being cooperatively funded by the AGENCY and WRCOG TUMF Program Funds.

30. No Joint Venture. This Agreement is for funding purposes only and nothing herein shall be construed to make WRCOG a party to the construction of the Project or to make it a partner or joint venture with the AGENCY for such purpose.

31. Compliance With the Law. The AGENCY shall comply with all applicable laws, rules and regulations governing the implementation of the Qualifying Project, including, where applicable, the rules and regulations pertaining to the participation of businesses owned or controlled by minorities and women promulgated by the Federal Highway Administration and the Federal Department of Transportation.

32. Notices. All notices hereunder and communications regarding interpretation of the terms of this Agreement or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid and addressed as follows:

If to AGENCY: City of Eastvale
Attn: Jimmy Chung, Public Works Director/City Engineer
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752

If to WRCOG: Western Riverside Council of Governments 3390 University Avenue; Suite 200
Riverside, California 92501
Attention: Christopher Gray, Deputy Executive Director
Telephone: (951) 405-6710
Facsimile: (951) 223-9720

Any notice so given shall be considered served on the other party three (3) days after deposit in the U.S. mail, first class postage prepaid, return receipt requested, and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred regardless of the method of service.

33. Integration; Amendment. This Agreement contains the entire agreement between the PARTIES. Any agreement or representation respecting matters addressed herein that are not 138
25-NW-EAV-1405

Page 9 of 23 ends

expressly set forth in this Agreement is null and void. This Agreement may be amended only by mutual written agreement of the PARTIES.

34. Severability. If any term, provision, condition or covenant of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected thereby.

35. Conflicting Provisions. In the event that provisions of any attached appendices or exhibits conflict in any way with the provisions set forth in this Agreement, the language, terms and conditions contained in this Agreement shall control the actions and obligations of the Parties and the interpretation of the Parties’ understanding concerning the Agreement.

36. Independent Contractors. Any person or entities retained by the AGENCY or any contractor shall be retained on an independent contractor basis and shall not be employees of WRCOG. Any personnel performing services on the Project shall at all times be under the exclusive direction and control of the AGENCY or contractor, whichever is applicable. The AGENCY or contractor shall pay all wages, salaries and other amounts due such personnel in connection with their performance of services on the Project and as required by law. The AGENCY or consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance and workers’ compensation insurance.

37. Effective Date . This Agreement shall not be effective until executed by both Parties. The failure of one party to execute this Agreement within forty -five (45) days of the other party executing this Agreement shall render any execution of this Agreement ineffective.

38. No Third Party Beneficiaries . There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

[SIGNATURES ON FOLLOWING PAGE]
139
25-NW-EAV-1405

Page 10 of 23 ends

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives to be effective on the day and year first above-written.

WESTERN RIVERSIDE COUNCIL CITY OF EASTVALE

OF GOVERNMENTS

By: Date: By: Date:

Dr. Kurt Wilson Mark Orme
Executive Director City Manager

Approved to Form: Attest:

By: Date: By: Date:

Steven C. DeBaun Marc Donohue
General Counsel City Clerk

Approved as to Form:

By: Date:

Erica Vega
City Attorney

140
25-NW-EAV-1405

Exhibit A

Page 11 of 23 ends

EXHIBIT “A”

SCOPE OF WORK
SCOPE OF WORK:

Planning, Engineering, Environmental, Project Management for the Hellman Avenue Street Widening Project.

PA/ED and PS&E phases for the following:
• Hellman Avenue Street Widening Project (25-NW-EAV-1405)

141
25-NW-EAV-1405

Exhibit A – 1

Page 12 of 23 ends

EXHIBIT “A-1”

ESTIMATE OF COST

Phase TUMF LOCAL TOTAL
PA&ED 583,000
PS&E 1,458,000
RIGHT OF WAY 2,959,000

CONSTRUCTION
TOTAL 5,000,000
142
25-NW-EAV-1405

Exhibit A – 2

Page 13 of 23 ends

EXHIBIT “A-2”

PROJECT SCHEDULE
TIMETABLE:

Phase
Estimated
Completion Date Estimated Cost Comments
PA&ED December 2027 583,000
PS&E December 2027 1,458,000
RIGHT OF WAY December 2027 2,959,000

CONSTRUCTION
TOTAL 5,000,000
143
[INSERT PROJECT #]

Exhibit B

Page 14 of 23 ends

Elements of Compensation

EXHIBIT “B”

PROCEDURES FOR SUBMITTAL, CONSIDERATION AND PAYMENT OF INVOICES

1. For professional services, WRCOG recommends that the AGENCY incorporate this Exhibit “B-1” into its contracts with any subcontractors to establish a standard method for preparation of invoices by contractors to the AGENCY and ultimately to WRCOG for reimbursement of AGENCY contractor costs.

2. Each month the AGENCY shall submit an invoice for eligible Project costs incurred during the preceding month. The original invoice shall be submitted to WRCOG’s Executive Director with a copy to WRCOG’s Project Coordinator. Each invoice shall be accompanied by a cover letter in a format substantially similar to that of Exhibit “B-2”.

3. For jurisdictions with large construction projects (with the total construction cost exceeding $10 million) under construction at the same time, may with the approval of WRCOG submit invoices to WRCOG for payment at the same time they are received by the jurisdiction. WRCOG must receive the invoice by the 5th day of the month in order to process the invoice within 30 days. WRCOG will retain 10% of the invoice until all costs have been verified as eligible and will release the balance at regular intervals not more than quarterly and not less than semi -annually. If there is a discrepancy or ineligible costs that exceed 10% of the previous invoice WRCOG will deduct that amount from the next payment.

4. Each invoice shall include documentation from each contractor used by the AGENCY for the Project, listing labor costs, subcontractor costs, and other expenses. Each invoice shall also include a monthly progress report and spreadsheets showing the hours or amounts expended by each contractor or subcontractor for the month and for the entire Project to date. Samples of acceptable task level documentation and progress reports are attached as Exhibits “B-4” and “B-5”. All documentation from the Agency’s contractors should be accompanied by a cover letter in a format substantially similar to that of Exhibit “B-3”.

5. If the AGENCY is seeking reimbursement for direct expenses incurred by AGENCY staff for eligible Project costs, the AGENCY shall provide the same level of information for its labor and any expenses as required of its contractors pursuant to Exhibit “B” and its attachments.

6. Charges for each task and milestone listed in Exhibit “A” shall be listed separately in the invoice.

7. Each invoice shall include a certification signed by the AGENCY Representative or his or her designee which reads as follows:

144
[INSERT PROJECT #]

Exhibit B

Page 15 of 23 ends

“I hereby certify that the hours and salary rates submitted for reimbursement in this invoice are the actual hours and rates worked and paid to the contractors or subcontractors listed.

Signed ________________________________

Title __________________________________

Date __________________________________

Invoice No. ____________________________

8. WRCOG will pay the AGENCY within 30 days after receipt by WRCOG of an invoice.

If WRCOG disputes any portion of an invoice, payment for that portion will be withheld, without interest, pending resolution of the dispute, but the uncontested balance will be paid.

9. The final payment under this Agreement will be made only after: (I) the AGENCY has obtained a Release and Certificate of Final Payment from each contractor or subcontractor used on the Project; (ii) the AGENCY has executed a Release and Certificate of Final Payment; and (iii) the AGENCY has provided copies of each such Release to WRCOG.
145
[INSERT PROJECT #]

Exhibit B-1

Page 16 of 23 ends

EXHIBIT “B-1”
[Sample for Professional Services]

For the satisfactory performance and completion of the Services under this Agreement, Agency will pay the Contractor compensation as set forth herein. The total compensation for this service shall not exceed (_____INSERT WRITTEN DOLLAR AMOUNT___) ($___INSERT NUMERICAL DOLLAR AMOUNT___) without written approval of Agency’s City Manager [or applicable position] (“Total Compensation”).

1. ELEMENTS OF COMPENSATION.

Compensation for the Services will be comprised of the following elements: 1.1 Direct Labor Costs; 1.2 Fixed Fee; and 1.3 Additional Direct Costs.

1.1 DIRECT LABOR COSTS.

Direct Labor costs shall be paid in an amount equal to the product of the Direct Salary Costs and the Multiplier which are defined as follows:

1.1.1 DIRECT SALARY COSTS

Direct Salary Costs are the base salaries and wages actually paid to the Contractor's personnel directly engaged in performance of the Services under the Agreement. (The range of hourly rates paid to the Contractor's personnel appears in Section 2 below.)

1.1.2 MULTIPLIER

The Multiplier to be applied to the Direct Salary Costs to determine the Direct Labor Costs is _________________, and is the sum of the following components:

1.1.2.1 Direct Salary Costs ____________________

1.1.2.2 Payroll Additives ____________________

The Decimal Ratio of Payroll Additives to Direct Salary Costs . Payroll Additives include all employee benefits, allowances for vacation, sick leave, and holidays, and company portion of employee insurance and social and retirement benefits, all federal and state payroll taxes, premiums for insurance which are measured by payroll costs, and other contributions and benefits imposed by applicable laws and regulations.

1.1.2.3 Overhead Costs ____________________

146
[INSERT PROJECT #]

Exhibit B-1

Page 17 of 23 ends

The Decimal Ratio of Allowable Overhead Costs to the Contractor Firm's Total Direct Salary Costs. Allowable Overhead Costs include general, administrative and overhead costs of maintaining and operating established offices, and consistent with established firm policies, and as defined in the Federal Acquisitions Regulations, Part 31.2.

Total Multiplier ____________________
(sum of 1.1.2.1, 1.1.2.2, and 1.1.2.3)

1.2 FIXED FEE.

1.2.1 The fixed fee is $______________________.

1.2.2 A pro-rata share of the Fixed Fee shall be applied to the total Direct Labor Costs expended for services each month, and shall be included on each monthly invoice.

1.3 ADDITIONAL DIRECT COSTS.

Additional Direct Costs directly identifiable to the performance of the services of this Agreement shall be reimbursed at the rates below, or at actual invoiced cost.

Rates for identified Additional Direct Costs are as follows:

ITEM REIMBURSEMENT RATE

[___insert charges___]

Per Diem $ /day
Car mileage $ /mile
Travel $ /trip
Computer Charges $ /hour
Photocopies $ /copy
Blueline $ /sheet
LD Telephone $ /call
Fax $ /sheet
Photographs $ /sheet

Travel by air and travel in excess of 100 miles from the Contractor's office nearest to Agency’s office must have Agency's prior written approval to be reimbursed under this Agreement.

147
[INSERT PROJECT #]

Exhibit B-1

Page 18 of 23 ends

2. DIRECT SALARY RATES

Direct Salary Rates, which are the range of hourly rates to be used in determining Direct Salary Costs in Section 1.1.1 above, are given below and are subject to the following:

2.1 Direct Salary Rates shall be applicable to both straight time and overtime work, unless payment of a premium for overtime work is required by law, regulation or craft agreement, or is otherwise specified in this Agreement. In such event, the premium portion of Direct Salary Costs will not be subject to the Multiplier defined in Paragraph 1.1.2 above.

2.2 Direct Salary Rates shown herein are in effect for one year following the effective date of the Agreement. Thereafter, they may be adjusted annually to reflect the Contractor's adjustments to individual compensation. The Contractor shall notify Agency in writing prior to a change in the range of rates included herein, and prior to each subsequent change.

POSITION OR CLASSIFICATION RANGE OF HOURLY RATES

[___sample___]

Principal $ .00 - $ .00/hour
Project Manager $ .00 - $ .00/hour
Sr. Engineer/Planner $ .00 - $ .00/hour
Project Engineer/Planner $ .00 - $ .00/hour
Assoc. Engineer/Planner $ .00 - $ .00/hour
Technician $ .00 - $ .00/hour
Drafter/CADD Operator $ .00 - $ .00/hour
Word Processor $ .00 - $ .00/hour

2.3 The above rates are for the Contractor only. All rates for subcontractors to the Contractor will be in accordance with the Contractor's cost proposal.

3. INVOICING.

3.1 Each month the Contractor shall submit an invoice for Services performed during the preceding month. The original invoice shall be submitted to Agency's Executive Director with two (2) copies to Agency's Project Coordinator.

3.2 Charges shall be billed in accordance with the terms and rates included herein, unless otherwise agreed in writing by Agency's Representative.

3.3 Base Work and Extra Work shall be charged separately, and the charges for each task and Milestone listed in the Scope of Services, shall be listed separately. The charges for each individual assigned by the Contractor under this Agreement shall be listed separately on an attachment to the invoice.
148
[INSERT PROJECT #]

Exhibit B-1

Page 19 of 23 ends

3.4 A charge of $500 or more for any one item of Additional Direct Costs shall be accompanied by substantiating documentation satisfactory to Agency such as invoices, telephone logs, etc.

3.5 Each copy of each invoice shall be accompanied by a Monthly Progress Report and spreadsheets showing hours expended by task for each month and total project to date.

3.6 If applicable, each invoice shall indicate payments to DBE subcontractors or supplies by dollar amount and as a percentage of the total invoice.

3.7 Each invoice shall include a certification signed by the Contractor's Representative or an officer of the firm which reads as follows:

I hereby certify that the hours and salary rates charged in this invoice are the actual hours and rates worked and paid to the employees listed.

Signed _____________________________
Title _____________________________
Date _____________________________
Invoice No. _____________________________

4. PAYMENT

4.1 Agency shall pay the Contractor within four to six weeks after receipt by Agency of an original invoice. Should Agency contest any portion of an invoice, that portion shall be held for resolution, without interest, but the uncontested balance shall be paid.

4.2 The final payment for Services under this Agreement will be made only after the Contractor has executed a Release and Certificate of Final Payment.

149
[INSERT PROJECT #]

Exhibit B-2

Page 20 of 23 ends

EXHIBIT B-2
Sample Cover Letter to WRCOG

Date
Western Riverside Council of Governments
3390 University Avenue; Suite 450
Riverside, California 92501
Attention: Deputy Executive Director
ATTN: Accounts Payable

Re: Project Title - Invoice #__

Enclosed for your review and payment approval is the AGENCY’s invoice for professional and technical services that was rendered by our contractors in connection with the 2002 Measure “A” Local Streets and Roads Funding per Agreement No. ________ effective (Month/Day/Year) .

The required support documentation received from each contractor is included as backup to the invoice.

Invoice period covered is from Month/Date/Year to Month/Date/Year .

Total Authorized Agreement Amount: $0,000,000.00

Total Invoiced to Date: $0,000,000.00
Total Previously Invoiced: $0,000,000.00
Balance Remaining: $0,000,000.00

Amount due this Invoice: $0,000,000.00
===========

I certify that the hours and salary rates charged in this invoice are the actual hours and rates worked and paid to the contractors listed.

By: _____________________________
Name
Title

cc:

150
[INSERT PROJECT #]

Exhibit B-3

Page 21 of 23 ends

EXHIBIT B-3
Sample Letter from Contractor to AGENCY

Month/Date/Year

Western Riverside Council of Governments
3390 University Avenue; Suite 200
Riverside, California 92501
Attention: Deputy Executive Director
Attn: Accounts Payable Invoice #____________

For [type of services] rendered by [contractor name] in connection with [name of project] This is per agreement No. XX-XX-XXX effective Month/Date/Year .

Invoice period covered is from Month/Date/Year to Month/Date/Year .

Total Base Contract Amount: $000,000.00
Authorized Extra Work (if Applicable) $000,000.00
------------------
TOTAL AUTHORIZED CONTRACT AMOUNT: $000,000.00

Total Invoice to Date: $000,000.00
Total Previously Billed: $000,000.00
Balance Remaining: $000,000.00

Amount Due this Invoice: $000,000.00
==========

I certify that the hours and salary rates charged in this invoice are the actual hours and rates worked and paid to the employees listed,

By: ____________________
Name
Title

151
[INSERT PROJECT #]

Exhibit B-4

Page 22 of 23 ends

EXHIBIT B-4

SAMPLE TASK SUMMARY SCHEDULE
(OPTIONAL)
152
[INSERT PROJECT #]

Exhibit B-5

Page 23 of 23 ends

EXHIBIT B-5
Sample Progress Report

REPORTING PERIOD: Month/Date/Year to Month/Date/Year
PROGRESS REPORT: #1

A. Activities and Work Completed during Current Work Periods

TASK 01 – 100% PS&E SUBMITTAL

1. Responded to Segment 1 comments from Department of Transportation

2. Completed and submitted Segment 1 final PS&E

B. Current/Potential Problems Encountered & Corrective Action

Problems Corrective Action

None None

C. Work Planned Next Period

TASK 01 – 100% PS&E SUBMITTAL

1. Completing and to submit Traffic Signal and Electrical Design plans

2. Responding to review comments

153

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.8
November 12, 2025
Approval of Professional Services Agreement with PlaceWorks, Inc. for the Chandler Specific Plan Project No. 25-120PG
Prepared By:

Allen Lim, Senior Planner
Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve the Professional Services Agreement with PlaceWorks, Inc. for the prepara"on of the Chandler Specific Plan; and
2 .

Summary
The Chandler Speciﬁc Plan area is generally bounded by Archibald Avenue to the east, Hellman Avenue to the west, Walters Street to the north, and Chandler Street to the south ( A5achment 1
).

The Chandler Speciﬁc Plan is one of several planning eﬀorts designed to implement the goals for the Eastvale 2040 General Plan by providing a more detailed regulatory and policy framework for future development such as guiding future land uses, development standards, infrastructure planning, and community design within the Speciﬁc Plan area. Staﬀ recommends that the City Council approve the Professional Services Agreement with PlaceWorks, Inc. ( A5achment 2
) for the prepara"on of the
Chandler Specific Plan.

Background
The Chandler Area is one of two (2) primary areas of Eastvale (the other being the Swan Lake mobile 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
154
home community along Hamner Avenue) that historically provided housing for dairy workers up un"l the late 1990s, and the community con"nues to reﬂect their agricultural heritage in the exis"ng mix of land uses which includes homes on a mix of both large and narrow lots, agriculture- related businesses, horse corrals, barns, and limited animal keeping. Some issues present within the area include inadequate infrastructure, incompa"ble land uses, housing maintenance concerns, and limita"ons on development due to some parcels being owned by public agencies or located within the Prado Basin flood plain area.

As part of the Eastvale General Plan 2040 update, a speciﬁc plan is recommended for the Chandler Policy Area to guide how new development can occur to create a unique place in the City. The Chandler Speciﬁc Plan is coming forward at a most dynamic and exci"ng "me in Eastvale’s history. In addi"on to the comple"on of the Eastvale 2040 General Plan update, the City of Eastvale is under development of a town center core which includes a city hall, police sta"on, library and innova"on center, civic park and plaza, and future retail and commercial spaces for businesses, retailers, medical and educational uses, offices, hotels, and entertainment venues.

On July 1, 2025, the City of Eastvale issued Request for Proposals (RFP) No. 25-120PG via the City's website and online bidding system, PlanetBids, seeking qualiﬁed ﬁrms to develop the Chandler Speciﬁc Plan and provide program-level environmental clearance in accordance with the California Environmental Quality Act (CEQA). The City was interested in ﬁrms that were able to demonstrate they have successfully completed similar projects in a crea"ve and unique way that aligns with the City’s needs in implemen"ng the goals of the Eastvale 2040 General Plan. A total of seven (7) proposals were received by the proposal submiGal deadline of August 18, 2025. The following is a summary of vendor participation:

750 Vendors notified
77 Vendors downloaded the bid packet
7 Proposals received

The evalua"on team made up of City staﬀ reviewed the proposals and ranked each ﬁrm based on their understanding of the scope of work, quality of proposal, past performance and references, approach to scope of work implementation, and cost. Proposer rankings are as follows:

Ranking
Name of Proposer/Firm
Location
1 PlaceWorks, Inc.

Santa Ana, CA
2 Kimley-Horn and Associates,
Inc.

Riverside, CA
3 Gruen Associates
Los Angeles, CA
4 Rincon Consultants, Inc.

Riverside, CA
5 CASC Engineering &
Consulting, Inc.

Colton, CA
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
155
6 Interwest Consulting Group,
Inc.

Irvine, CA
7 Perkins Eastman Architects
DPC
Los Angeles, CA

During the evalua"on process, PlaceWorks, Inc., was determined to be the best ﬁrm available for this project, with the necessary background and qualiﬁca"ons, having provided similar services to a variety of other public agencies (
Attachment 4
).

Some key tasks that PlaceWorks will be comple"ng
as part of draMing and preparing the Speciﬁc Plan, is the analysis of exis"ng site condi"ons, facilita"on of eight (8) developer and stake holder mee"ngs, three (3) public engagement mee"ngs, eight (8) Community Advisory CommiGee mee"ngs, individual agency stakeholder (i.e. OC Flood, SCE, ALUC, CNUSD, etc.) mee"ngs, and prepare for and aGend three (3) Planning Commission Hearings and two (2) City Council Hearings.

The proposed agreement will be for an ini"al two (2)-year period with provisions for two (2) addi"onal one (1) year periods, upon mutual agreement, for a total possible term not to exceed four (4) years. The aGached agreement has included a total compensa"on of $775,000 for the scope of work, including reimbursement for actual expenses through the life of the agreement.

Analysis
Not applicable.

Environmental
Pursuant to Sec"on 15378 of the California Environmental Quality Act (CEQA) Guidelines, the approval of the Professional Services Agreement is an organiza"onal or administra"ve ac"vity of the city that does not result in direct or indirect physical changes in the environment and is not considered a project under CEQA.

Strategic Plan Action - Priority Level: 1
| Target #: B
| Goal #: B
Create “Destination Eastvale”
Fiscal Impact
The total ﬁscal impact for the Professional Services Agreement is $775,000 allocated over a two (2) year period. Suﬃcient budget totaling $332,000 is currently available in the 2025-26 General Fund Planning Division’s Other Professional and Contract Services account (600-300-6490) to support the agreement through the current ﬁscal year. Addi"onal budget to close out the project totaling $443,000 will be requested for the Fiscal Year 2026-27 operating budget.

Prior City Council/Commission Action
In 2014, the City Council authorized staﬀ to prepare a Community Plan for the Chandler area, implemen"ng an ac"on item in the 2012 General Plan to beGer deﬁne the vision for the future of this portion of the city.

Beginning in July 2014, staﬀ conducted a variety of community outreach eﬀorts, including an on-site meeting in the Chandler Area and meetings with the City Council and Planning Commission. Planning 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
156
staﬀ compiled the informa"on collected from the community outreach ac"vi"es and mee"ngs with partner agencies and prepared a draM “Chandler Area Community Vision Plan,” which was presented to the Planning Commission on March 13, 2015, for review and comment. The Planning Commission reviewed the plan, heard comments from the public, and recommended that the City Council accept the plan as presented.

On May 13, 2015, staﬀ brought forward the Chandler Area Community Vision Plan to the City Council. The City Council unanimously approved the plan accep"ng the Chandler Area Community Vision Plan as recommended by the Planning Commission.

On March 27, 2024, the City Council adopted Resolu"on No. 24-18, approving the Eastvale General Plan
2040 . As part of this approval, prepara"on and adop"on of the Chandler Speciﬁc Plan was identified as a required implementation measure to guide new development in this part of the City.

Attachment(s)
Attachment 1 - Chandler Specific Plan Boundary

Attachment 2 - Placeworks Agreement

Attachment 3 - PlaceWorks, Inc. Cost Proposal

Attachment 4 - PlaceWorks, Inc. - Proposal

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
157

Location of Chandler Specific Plan

N Chandler Specific Plan
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The PlaceWorks Team
City of Eastvale Chandler Specific Plan

REVISED COST PROPOSAL
SCHWAB GULLEY ASHLOCK SHIMANUKI MAZUR DiPIERRO DURAND ESTRADA CASTRO GARNER SHIELDS VANG EL CHAMMAS PE MILLER PARKS PHAM Fuscoe Fehr & Peers
Title Associate
Principal
Managing
Principal
Principal Associate Designer Project
Planner
Associate
Principal
Project
Planner
Principal Senior
Associate
Project
Planner
Associate Senior
Associate
Senior
Associate
Senior Engineer Project
Planner
Associate Planner
Role: PiC/PM Principal
Advisor
Site Planning
and Design
Assistant PM Graphics Outreach GIS Lead GIS CEQA
Principal
Project
Manager
CEQA
Planner
CEQA
Planner
Noise Lead AQ/GHG,
Energy Lead
Hydro/WQ
Lead
CEQA
Planner

AQ/GHG,
Energy
Noise CEQA
Graphics
Technical
Editing
WP/
Clerical
Hourly Rate: $270 $290 $275 $170 $150 $150 $260 $155 $280 $260 $150 $195 $260 $250 $240 $165 $185 $150 $135 $165 $145 TASK 1. Project Initiation

1.1 Kick-off Meeting and Site Tour 86 8 22 $5,260 $1,500 $1,165 $213 $2,878 $8,138

1.2 Parcel Data and Document Request 2 4 41 02 0 40 $7,520 $0 $0 $0 $0 $7,520 Task 1. Subtotal 10 6 0 12 0 4 10 20 0 0 0 0 0 0 0 0 0 0 0 0 0 62 $12,780 $1,500 $1,165 $213 $2,878 $15,658 TASK 2. Existing Conditions

2.1 Existing Land Use 1 8 4 2 01 01 0 4 1 0 4 80 $15,670 $0 $0 $0 $0 $15,670

2.2 Existing Mobility 44 4 1 0 22 $4,350 $0 $26,185 $2,095 $28,280 $32,630

2.3 Existing Infrastructure 44 4 1 0 22 $4,350 $30,900 $0 $2,472 $33,372 $37,722

2.4 Story Map 81 8 1 0 1 0 3 0 8 84 $15,290 $0 $0 $0 $0 $15,290 Task 2. Subtotal 34 4 0 46 20 10 22 60 0 0 0 0 0 0 0 0 0 0 0 12 0 208 $39,660 $30,900 $26,185 $4,567 $61,652 $101,312 TASK 3. Community and Agency Engagement

3.1 Public Engagement Plan and Meeting with City Staff 84 8 8 4 32 $6,540 $0 $0 $0 $0 $6,540

3.2 Materials, Website, and Social Media 16 60 60 80 216 $35,520 $0 $0 $0 $0 $35,520

3.3 Agency Stakeholder Meetings 40 20 60 120 $26,800 $0 $0 $0 $0 $26,800

3.4 Developer and Other Stakeholder Meetings 20 10 32 62 $13,590 $0 $0 $0 $0 $13,590

3.5 Advisory Committee 40 20 60 $16,600 $8,035 $643 $8,678 $25,278

3.6 Public Engagement Meetings (3) 40 20 80 80 30 250 $46,400 $2,000 $4,000 $480 $6,480 $52,880

3.7 Vision and Guiding Principles 1 0 8 1 01 01 0 48 $9,720 $0 $0 $0 $0 $9,720 Task 3. Subtotal 174 52 30 250 150 128 0 0 0 0 0 0 0 0 0 0 0 0 0 4 0 788 $155,170 $2,000 $12,035 $1,123 $15,158 $170,328 TASK 4. Specific Plan

4.1 Land Use Alternatives 1 6 82 02 0 4 0 5 109 $22,315 $0 $0 $0 $0 $22,315

4.2 Prefered Plan 1 6 81 22 0 1 0 66 $14,890 $0 $0 $0 $0 $14,890

4.3 Specific Plan Format and Outline 20 40 20 80 $15,200 $0 $0 $0 $0 $15,200

4.4 Draft Specific Plan 120 40 10 120 80 80 40 10 15 515 $101,175 $24,000 $21,810 $3,665 $49,475 $150,650

4.5 Specific Plan Review and Edits 16 8 8 40 20 20 10 122 $23,190 0 0 $0 $0 $23,190 Task 4. Subtotal 188 64 50 240 160 100 0 65 0 0 0 0 0 0 0 0 0 0 0 10 15 892 $176,770 $24,000 $21,810 $3,665 $49,475 $226,245 TASK 5. CEQA

5.1 CEQA Initiation, Meetings and Hearings 10 18 28 $7,480 0 0 $0 $0 $7,480

5.2 Project Management and Coordination 12 32 44 $11,680 0 0 $0 $0 $11,680

5.3 Technical Studies 0 $0 0 0 $0 $0 $0

5.3.1 Air Quality, Energy and GHG Analysis (OPTIONAL) 0 $0 0 0 $0 $0 $0

5.3.2 Noise and Vibratio n Assessment (OPTIONAL) 0 $0 0 0 $0 $0 $0

5.3.3 VMT Screening Evaluation and Fo cused Traffic Assessment (OPTIONAL) 0 $0 0 0 $0 $0 $0

5.4 SB 18 Tribal Consultation 18 9 $1,460 0 0 $0 $0 $1,460

5.5 Project Description 28 2 4 422 42 $7,400 0 0 $0 $0 $7,400

5.6 EIR Addendum 0 $0 0 0 $0 $0 $0

5.6.1 Admin Draft EIR Addendum (includes 1 round of review) 81 6 6 03 0 1 03 2 81 2 8 184 $33,150 0 0 $0 $0 $33,150

5.6.2 Proof Check Draft EIR Addendum 26 1 6 22 28 $5,080 0 0 $0 $0 $5,080

5.6.3 Final Draft EIR Addendum and Notice of Determination 24 8 8 22 3,960 0 0 $0 $0 $3,960 Task 5. Subtotal 0 0 0 0 0 0 0 0 36 85 116 30 0 0 10 32 0 0 14 14 20 357 $70,210 $0 $0 $0 $0 $70,210 TASK 6. Adoption and Hearings

6.1 Planning Commission and City Council Hearings 50 10 40 8 108 $25,440 0 $9,865 $789 $10,654 $36,094 Task 6. Subtotal 50 10 0 40 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 108 $25,440 $0 $9,865 $789 $10,654 $36,094 TASK 7. Project Management

7.1 Meetings and Coordination 48 8 8 48 112 $25,640 $8,900 $8,530 $1,394 $18,824 $44,464 Task 7. Subtotal 48 8 8 48 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 112 $25,640 $8,900 $8,530 $1,394 $18,824 $44,464 Labor Hours Total 504 144 88 636 330 242 32 145 44 85 116 30 0 0 10 32 0 0 14 40 35 2527 Labor Dollars Total $136,080 $41,760 $24,200 $108,120 $49,500 $36,300 $8,320 $22,475 $12,320 $22,100 $17,400 $5,850 $0 $0 $2,400 $5,280 $0 $0 $1,8 90 $6,600 $5,075 2527 $505,670 $67,300 $79,590 $158,641 $664,311 PlaceWorks Percent of Total Labor 19.9% 5.7% 3.5% 25.2% 13.1% 9.6% 1.3% 5.7% 1.7% 3.4% 4.6% 1.2% 0.0% 0.0% 0.4% 1.3% 0.0% 0.0% 0.6% 1.6% 1.4% 100.0%

REIMBURSABLE EXPENSES
PlaceWorks Reimbursable Expenses $8,932
Subconsultants' Reimbursable Expenses $2,000 $2,000
Contingency (REMOVED) $0
EXPENSES TOTAL $10,932
GRAND TOTAL $675,243
OPTIONAL:

Open House $15,000
Decision Maker Study Sessions $8,000
Key Intersection Operational Analysis $21,000
Air Quality, Energy and GHG Analysis $15,175
Noise and Vibration Assessment $11,930
VMT Screening Evaluation and Focused Traffic Assessment $28,652 $99,757
With Optional Tasks $775,000

PLACEWORKS
Subconsultant
Total
TOTAL
TASK
BUDGET
Place-
Works
Hours
PLACE-
WORKS
TOTAL

SUBCONSULTANTS
Civil/
Infrastructure
Traffic,
Parking, and
Mobility
8%
Subconsultant
Markup
210
City of Eastvale
Chandler Specific Plan
PROPOSAL IN RESPONSE TO RFP NO. 25-120PG • DUE: AUGUST 18, 2025 211
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213
214
C.

EXECUTIVE SUMMARY
215
216
1Proposal for Services • PLACEWORKS
C. EXECUTIVE SUMMARY
The Chandler Specific Plan proposal is a complete response to the required contents and format of the Request for Proposal.

Proposer Background and Experience includes the company background information for each of the firms on the PlaceWorks Team. In addition, we have included the most relevant and recent projects that demonstrate our experience and ability to undertake this important project for the City.

In Project Understanding, we highlighted our knowledge of the area, the needs, and the City’s goals. We also included what we believe will be key factors in creating a specific plan that will be successfully implemented.

As we have noted throughout this proposal, Chandler is a special area that deserves special attention. Under the approach to this project, described below, we describe how we will undertake the community outreach process, the preparation of the Specific Plan, and compliance with CEQA through an addendum to the General Plan EIR.

Staffing and Organization includes the staff members dedicated to this effort, along with their roles. We will abide by the requirements not to make changes to key staff without approval from the City.

Project Work Plan and Schedule includes a detailed scope of work for each task and the deliverables to be prepared . Based on the scope elements provided in the RFP , we crafted a work plan based on our experience and the needs of this community. We understand how tasks may need to evolve to better address the issues or opportunities, and we are committed to working closely with the City on how best to make that happen within the schedule and budget. We offer several optional tasks to bolster the outreach and communication with elected and appointed officials. The proposed schedule is streamlined, based on our knowledge of the area, the General Plan and EIR, and the background data needed to analyze the area.

Our Cost Proposal includes a detailed budget for each task in the Scope of Work. The anticipated hours for each member of the team are identified. The hours may vary between team members on a particular task, depending on what is ultimately needed to develop the ideas and prepare the deliverables. The cost proposal includes a contingency of $20,000, which could be used to cover any additional public meetings or deliverables. There are three optional tasks shown at the bottom of the cost table for your consideration. The anticipated reimbursable expenses are described in the cost proposal, but do not include any travel-related expenses as noted in the RFP .

C. Executive Summary
The Proposer will provide an Executive Summary
that presents in brief, concise terms a summary level
description of the contents of the proposal response, its highlights, and the approach to successfully completing these services. In addition, the Proposer must clearly and specifically detail all exceptions to the exact requirements imposed by this RFP. Provide an Executive Summary
that presents in brief, concise terms a summary level
description of the contents of the proposal response.
217
2 C. Executive Summary
CITY OF EASTVALE • Chandler Specific Plan
Client References for relevant projects and insights into our ability to lead and conduct this work program are provided as identified in the RFP .

Contained in the Appendices are: 1) Resumes; 2) Our Sample Project:
“Experience” Feasibility Study, prepared for Western Riverside Council of Governments (WRCOG); and 3) Letters of Reference.

As instructed in the RFP , the last section contains signed and completed Certifications (RFP Attachments A through D).
218
D.

PROPOSER BACKGROUND

AND EXPERIENCE
219
220
5Proposal for Services • PLACEWORKS
Who We Are
PlaceWorks is a 100% employee-owned private consulting firm serving public, private-sector, and nonprofit clients in the general fields of planning, design, and environmental services. Celebrating our 50th anniversary this year, PlaceWorks began as a single office in Orange County. For five decades, we have provided high quality services and products to our clients and their communities as part of our mission to help create great places. We currently employ a staff of approximately 150 people in six offices statewide. This project will be managed and predominantly staffed by team members in our Orange County office, however, we also have a full, local branch office with meeting space in Chino, just 25 minutes from City Hall.

PlaceWorks holds the distinction of having prepared more than 450 specific plans (most with associated CEQA review), well over 150 general plans, and hundreds of housing elements statewide. Our vast experience and technical proficiency have given us a keen understanding of the complexities of public policies, project designs, and legal requirements.

A summary of our services is provided below.

Community Planning
• Comprehensive Planning, including
General Plans, Specific Plans
• Community Outreach
• Housing Research and Analysis
• Zoning and Objective Design
Standards
• Infill Planning and Design
• Corridor Planning
• Climate Adaptation and Resiliency
• TOD Planning
• Environmental Justice
• Municipal Services
• Geographic Information Systems
• Creative Media
Design
• Transit-Oriented Design
• Downtown Planning & Design
• Design Standards & Guidelines
• Site Planning
• Large-Scale Planning and Design
• Entitlement Planning & Design
• Strategic Planning
Economics
• Economic, Market & Fiscal Analysis
• Site Selection & Development
• Feasibility Studies
• Transfer of Development Rights
Landscape Architecture
• Park, Open Space, Trails Conceptual
Design and Management of Project
Teams for Plans, Specifications, and
Estimates
• Streetscape Design
• Urban Forestry
• Storm Water Management
• Open Space Inventory
• Water Conservation
• Outdoor Environment Design
• Evidence-Based Design
Environmental Services
• CEQA/NEPA Documentation
• Third-Party Peer Review
• Technical Studies, including:
» Air Quality
» Greenhouse Gas Emissions (GHG)
» Energy
» Noise, Vibration & Acoustics
» Hydrology & Water Quality/
Supply
» Health Risk Assessments
» Wildfire & Safety
» Visual Impact Analyses
• Regulatory Compliance
Company Ownership
Company Type: 100% Employee-
Owned California C-Corporation
Incorporated: September 5, 1975
Office Locations
Santa Ana (HQ)
Inland Empire
Los Angeles
San Luis Obispo
Berkeley
Sacramento
Primary Contact/Principal in Charge
Suzanne Schwab AICP
Associate Principal
3 MacArthur Place, Suite 1100
Santa Ana CA 92707
714 .966 .9220
[email protected]
Website
www.placeworks.com
D. PROPOSER BACKGROUND AND EXPERIENCE
221
6 D. Proposer Background and Experience
CITY OF EASTVALE • Chandler Specific Plan
Our Team’s Relevant Key Capabilities
At PlaceWorks, we blend vision and passion with pragmatic thinking. We are a talented, multidisciplinary team that thrives on bringing together a variety of perspectives to tackle complex problems. Even though each problem is unique, we draw from a rich palette of experience to address the environmental, social, economic, and political implications of planning and urban design. We develop context-sensitive solutions, providing creativity and innovation grounded in systems-based thinking.

We recognize project constraints and believe that every challenge offers unique opportunities for those with the spirit to explore and collaborate. Our diverse experience—land use planning, urban design, environmental studies, and policy development and analysis—allows us to operate from an integrated perspective and process.

Our Hallmark—Specific Plans That Result in Swift Change.

PlaceWorks is at the forefront of the specific planning practice and has completed more than 450 specific plans for small, medium, and large cities throughout California, including plans for new mixed- use communities and neighborhoods, transit station area plans, downtowns, areas undergoing significant transformation and reuse, and along underperforming commercial corridors. We focus on laying the groundwork for slow, steady change in the urban fabric and on integrating public realm improvements that foster quality places and encourage alternative travel modes.

Master Planning, Urban Design, and Placemaking. PlaceWorks is at the forefront of both greenfield neighborhood planning and design and urban planning in our built-out communities, with many projects on the ground today. Together our designers use their expertise to craft plans that allow for adaptive reuse, integrate transit and streetscape networks, carefully consider building design and placement, respect nature, and provide activated/curated open spaces.

Award-Winning Community Outreach and Engagement. PlaceWorks is invested in producing plans that are adoptable and implementable, but also in developing open, engaging, and interactive processes that truly incorporate feedback from the public. Our work is founded on the principle that the success of a project lies with the ownership and involvement of community members. We integrate technical expertise with a community-based approach, developing a thorough understanding of the issues and challenges relevant to each community.

Zoning. PlaceWorks has prepared zoning and form-based code updates and overlays for communities throughout California. These codes are highly customized to each community, and we work closely with clients to identify the approach that will most effectively achieve the city’s and community’s objectives. We incorporate best practices and innovative With proximity to residential neighborhoods and direct freeway access, the Goodman Commerce Center Eastvale was an ideal location for retail and employment. PlaceWorks, in partnership with Albert A. Webb Associates, developed the original Specific Plan. The plan established several objectives to guide the project: 1) Provide diverse business opportunities, employment, and improved job-housing balance; 2) Allow resident-serving uses; 3) Design a quality master planned development; 4) Capitalize on freeway accessibility; 5) Consider the regional context; and 6) Support efficient goods movement.

The land plan allows for nonresidential, employment-generating uses including business park, light industrial, and a vibrant commercial/retail center. Site planning for the area intentionally divided the property between uses, with a roadway network designed to separate industrial traffic from residents visiting the commercial center. On-site water retention and an abundant plant palette were developed with the intent to screen the mix of different uses and building types, with extra attention given to the business park area. A comprehensive set of sign standards and design guidelines were tailored for the Goodman Birtcher brand. The project has been fully built out, achieving its goal as a thriving commerce center for Eastvale.

GOODMAN COMMERCE CENTER SPECIFIC PLAN
An Ideal Location for Retail and Employment
Location
Eastvale, California
Size
Approx. 200 acres
Client
SC Eastvale Development Company,
LLC (Lewis Investment Company, LLC)
Date Completed
April 2014
Services Provided
Specific Plan
Specific Plan
April 2014

GOODMAN COMMERCE CENTER

AT EASTVALE

Page 1 ends

Figure 1-5 Conceptual Site Plan
Source: SiteScapes
 This conceptual plan is an artist’s rendering and has no regulatory authority. This conceptual rendering is
intended to provide an understanding of land use
relationships and buildout potential. See Figure 2-1,
Land Use Plan, for the adopted plan.

Not to Scale
Commercial/Retail
Business
Park
Business
Park
Light
Industrial
Light
Industrial
Light
Industrial
The Cucamonga Station Plan sets the stage for a significant urban node and new transit services at the existing Rancho Cucamonga Metrolink Station. Cucamonga Station will soon become a one-of-a-kind transit hub for travelers across the region. The Metrolink Station will be expanded and integrated with a future high-speed rail station, an underground transit link to the Ontario Airport and new bus rapid transit (BRT) service.

Brightline West has an MOU in place with state and regional authorities to build a high-speed rail system between Las Vegas and Rancho Cucamonga.

SBCTA has initiated the design and construction of an underground transit link from the Cucamonga Station to the Ontario Airport. And BRT service to/from the station will be provided through the Omnitrans West Valley Connector .

The Cucamonga Station Plan also envisions significant housing, employment and supporting commercial development that will be seamlessly connected with adjacent neighborhoods under construction.

The planning process included substantial coordination with transit agencies, property owners, developers, and the City. Technical studies included a market and proforma analysis and a shared parking analysis to inform the provisions of the plan.

THE CUCAMONGA STATION PLAN
Preparing for a Significant Transit Hub in the Inland Empire Location
Rancho Cucamonga, California
Size
27 acres
Client
City of Rancho Cucamonga
Date Completed
June 2021
Services Provided
Specific Plan Amendment, Site Design
Alternatives, Transit Facility Planning,
Market Analysis, Shared Parking
Analysis
**
Anaheim PlAnaheim Pl
Milliken AveMilliken Ave
7th St7th St
Azusa CtAzusa Ct
Future RoadwayFuture Roadway
Future RoadwayFuture Roadway
Future RoadwayFuture Roadway
Azusa CtAzusa Ct
Multi Purpose Trail / Rail Expansion
Anaheim Pl
Milliken Ave
7th St
Azusa Ct
Future Roadway
Future Roadway
Future Roadway
Azusa Ct
Legend
Symbol Type/Feature Acreage
Transit Core 1 9.3
Transit Plaza —
Transit Core 2 3.4
Transit Row 1.9
BRT Station/Drop-off —
Urban Core 7. 5
Symbol Type/Feature Width
Local Road 56’ ROW
Future Local Road 56’ ROW
Multi-Purpose Trail/
Rail Expansion 25’
*
Land Use
Circulation
222
7 D. Proposer Background and Experience
Proposal for Services • PLACEWORKS
tools from all approaches to zoning, including form-based codes, conventional zoning codes, and performance zoning.

Economic, Market, and Fiscal Analysis. PlaceWorks crafts plans, policies, and development projects that are grounded in regional and global economic realities. We help clients leverage market forces to achieve their goals. And most importantly, we help jurisdictions to overcome existing challenges and help communities create visionary plans that capitalize on the possibilities, not just past trends. This work helps communities to bridge the gap between long-range planning policies and economic development—with community organizations and special districts to fund and implement priority projects, and with developers to guide project decision-making and obtain entitlements based on sound economic and market analysis .

Planning for Housing Production. The PlaceWorks team offers decades of experience developing hundreds of comprehensive plans and regulatory documents intended to promote housing development. Our work at the nexus of land use policy and housing spans a diverse range of socioeconomic contexts and geographic regions and has been applied to the full spectrum of community types throughout California. We have also engaged in several recent projects to create objective streamlined standards and developed a menu of strategies to help local jurisdictions achieve consistency with SB 35, SB 167, SB 166, and more. Our staff has spent decades supporting local agencies for HCD compliance.

CEQA Environmental Planning. CEQA Planning. PlaceWorks has a robust stand-alone practice in environmental review under both CEQA and NEPA, offering the full range of project-related environmental review services. Our environmental consulting work is rooted in a deep and sincere commitment to the environment, which is reflected in the thoroughness of our research and the quality of our documents. Our efforts reflect an understanding not only of the physical environment, but public policy and aesthetic issues.

Expert Project Management. PlaceWorks has a strong track record of managing complex projects with multiple subconsultants and layers of administration. We use monthly long-term staffing plans, weekly individual staff allocations, project completion-to-budget-remaining calculations, dual Project Manager/Principal-in-Charge invoicing reviews, and weekly, monthly, and quarterly check-ins with all staff to ensure on- time, on-budget, and high-quality performance throughout the project. “PlaceWorks has carefully
and skillfully guided our City
through housing element
updates, specific
plans, and our most recent
comprehensive general plan
update.

During the span of my
career I have had the
opportunity to work with
numerous consulting firms.

PlaceWorks stands above
the competition. They excel
in the areas that are most
important: breadth of
experience, accuracy,
credibility, responsiveness,
flexibility, and a commitment
to providing outstanding
service. They listen to
their clients and they
provide solutions. They
excel in communications
and bringing all of the
stakeholders to a project. ”
— Steve Ratkay
former Westminster Planning Manager
223
8 D. Proposer Background and Experience
CITY OF EASTVALE • Chandler Specific Plan
Financial Condition, Strength, Stability
PlaceWorks, Inc. is a financially stable company certified as active and “in good standing” with the California Secretary of State. During our 50 years in business, PlaceWorks has never filed for bankruptcy. The firm has no current or pending litigation, no contract defaults (never terminated for cause), and no planned office closures. We are not in any merger/acquisition discussions, nor do we have plans to be. In fact, we recently became 100% employee owned. Further, PlaceWorks’ steady and strong backlog spans all sectors (mostly public), and with a broad range of client types statewide. We are not dependent on a single or a few large contracts. Careful financial management, the wide range of services we provide, and this general mix of a client base have proven to be a successful combination in helping the firm weather the many economic downturns of the past five decades.

Organizational Structure
As noted above, PlaceWorks is a 100% employee-owned California C-Corporation, and as such, we have a Board of Directors that is made up of three internal principals and currently three outside board members. Leaders and staff members fall into one of four major teams, as shown below (number of staff per team in parentheses). Our Chief Executive Officer leads the administrative team, and there is one Managing Principal leading each of the professional teams: Community Planning, Design, and Environmental Services.

BOARD OF DIRECTORS
CEO
CFO
ADMINISTRATION (28)
Accounting, Human Resources, Information Technology, Marketing, Cleri cal DESIGN (42)

MANAGING PRINCIPAL

PRINCIPALS
Associate Principals
Senior Associates
Associates
Project Designers
Designers
Interns
PLANNING (41)

MANAGING PRINCIPAL

PRINCIPALS
Associate Principals
Senior Associates
Associates
Project Planners
Planners
Interns
ENVIRONMENTAL (36)

MANAGING PRINCIPAL

PRINCIPALS
Associate Principals
Senior Associates
Associates
Project Planners
Planners
Interns
PlaceWorks
“As a result of the dedication
of PlaceWorks and its
collaboration with the
City, the project generated
unanimous support and
consensus from the Planning
Commission and City
Council. As stated by one
of our council members, "I
think it's the most important
project that this council
can get behind for the next
10 to 15 years and it will
redefine the future of our
City's economic viability and
quality of life."
— Steven A. Mendoza
former Los Alamitos Community
Development Director,
now City of Santa Ana
224
9 D. Proposer Background and Experience
Proposal for Services • PLACEWORKS
Workload Management/Staff Resources
PlaceWorks maintains an internal workload management database whereby we carefully balance staffing assignments to ensure that adequate staff, time, and resources are available to complete projects on schedule. Project Managers forecast hours required by team members each month, resulting in a long-term staffing sheet which allows staff to accurately enter weekly project hours using Deltek.

During a weekly companywide all-staff meeting, the project hours for every staff member are projected for the entire office to review and discuss. Hours are adjusted to ensure full staff coverage for each project. By the end of the meeting, team members understand exactly what their assignments are and how many hours are allotted for the week. This is an invaluable scheduling tool for Project Managers. In the standing monthly workload meeting, principals and team leaders consider overall capacity based on the past month and future months’ projections, and our HR Manager usually attends this meeting.

Cost Controls and Invoicing. PlaceWorks also maintains a rigorous system of budgeting and invoicing. Our project budget sheets are organized by subtask, and include both hours/budgets used, hours/ budget available, and percentage of work complete. Deltek facilitates “real time” budget status information. Based on weekly time entries, the Project Manager can use Deltek to monitor the budget status by task, in real time. Monthly invoices are distributed first to Project Managers for review against available budgets and project progress, then rerouted to the project Principals-in-Charge for a second review and approval.

Invoices are then returned to accounts receivable with required revisions, and updated drafts distributed to Project Managers for final review before release to clients. PlaceWorks’ project managers maintain regular communication with clients. We document decisions in writing to make certain they are clearly understood by team members . Our track record in efficient project management is proven by our ongoing success on projects with critical timelines.

Quality Control. Over years of managing complex projects, PlaceWorks has developed strategies for guaranteeing that our work products are consistently our best quality work, completed within the agreed upon time frame, and aligned with the established budget. We work with our clients to develop critical path schedules in the initial project stages so that project progress is accounted for and monitored consistently.

We build adequate internal review time into our deliverable dates, ensuring that submissions have been edited for consistency, style, and completeness .
“PlaceWorks’ project
managers have consistently
communicated complex
schedules, efficiently,
timely managed tasks, and
provided accurate and up-to-
date accounting information
on their budgets. I highly
recommend their services.”
— Larry Mainez
Community Development Director,
City of Highland
225
10 D. Proposer Background and Experience
CITY OF EASTVALE • Chandler Specific Plan
Our Commitment to Serving Public-Sector Clients. PlaceWorks has served predominantly public-sector clients throughout California since we first opened our doors in September 1975. Celebrating our 50th anniversary this year, we continue to foster meaningful collaboration with county and local jurisdictions, councils of government, transit agencies, educational institutions, and others. We have also been committed to serving the County of San Bernardino and has worked repeatedly with all but one city within the County. The majority of our projects are for repeat clients, and our ongoing success is built on the strength of our reputation
Strategic Direction in Innovation and Technology. PlaceWorks views Artificial Intelligence (AI) as a tool to enhance work and foster innovation, guided by our AI Usage Policy and AI Committee to ensure secure, ethical, and responsible application. AI-generated material created by PlaceWorks is carefully reviewed and confirmed for accuracy by our staff to resolve inaccurate or incomplete information and avoid potential infringement of third-party rights. Our policy prohibits the uploading of sensitive, proprietary, and confidential information to AI platforms, and provides guidance for the use of AI tools at meetings.

Finally, draft material and large datasets can only be used in AI platforms that have strict privacy and usage protocols and do not use uploaded material for AI training. PlaceWorks regularly updates its policy to ensure it remains relevant, effective, and reflects AI technology’s advancements, best use cases, and the changing landscape.

Relevant Project History
Detailed descriptions of several PlaceWorks recent projects are provided on the following pages. Suzanne Schwab, Karen Gulley, or both were leaders on the PlaceWorks team for these projects. The PlaceWorks projects are followed by descriptions of a few for our subconsultants.

PlaceWorks has worked
repeatedly with 23 of the 24
incorporated cities in San
Bernardino County, with 26 of
the 28 incorporated cities in
Riverside County, and in various
unincorporated areas in the
Inland Empire.
226
11 In September 2023, the City of Costa Mesa initiated the preparation of a Specific Plan and Environmental Impact Report to coordinate and facilitate transition of the Fairview Developmental Center (FDC) to a mixed use, mixed-income housing community. The city’s 6th-cycle housing element lists the FDC as a housing opportunity site for at least 2,300 housing units—40 percent for very low and low income housing. The FDC Housing Plan is an exciting opportunity for the city to plan for a new mixed-income neighborhood in Costa Mesa.

A key component of this project was a development feasibility analysis based on cost estimates for the demolition, remediation, and construction costs to build out the project. This analysis was a factor in the final unit count and affordability mix to ensure the project would be feasible to build. PlaceWorks and the city worked closely with the State to plan for parts of the property to be dedicated as a state emergency operations center and additional special needs housing.

The PlaceWorks team worked with the community to prepare three different master plan concepts for the 100-acre site, including new roadway systems, a variety of parks and recreation uses, trails, and residential areas that could accommodate a wide range of housing product types.

FAIRVIEW DEVELOPMENTAL CENTER
Specific Plan and EIR
Location
Costa Mesa, California
Size
114 acres
Client
City of Costa Mesa
Date Completed
In Progress
Services Provided
Community Visioning and
Engagement, Specific Plan, Market
Feasibility, Existing Conditions
Analysis, Environmental Impact Report
and Technical Studies
Concept #1
Key Staff: Gulley (PiC), Schwab (PM),
Shimanuki (Designer), Ashlock (Lead
Site Designer), Estrada (CEQA),
Technical Services Staff, GIS Staff, Fehr
& Peers, Fuscoe
227
12 PlaceWorks created tailored development standards and design guidelines for Chapman Avenue and the immediate neighborhood. By implementing new mixed-use General Plan land use designations, the corridor will allow for an integrated land use pattern that encourages multimodal travel, walkability, mixed-use development, mid-density residential, public/private open space opportunities, and high-quality urban design that incentivizes redevelopment.

The goal is to encourage a network of cohesive development that revitalizes the corridor, provides a path to the Old Town and Packing House Districts, and anchors the westerly city boundary with the City’s Civic Center . PlaceWorks is leading community outreach and preparation of this plan, which is expected to be completed in Summer 2025.

CHAPMAN CORRIDOR REVITALIZATION
Cohesive and Integrated Corridor Development
Location
Placentia, California
Size
1 linear mile
Client
City of Placentia
Date Completed
In Progress
Services Provided
Community Participation, Transit
Planning and Design, Corridor
Planning, Graphic Design
Key Staff: Gulley (PiC), Schwab (PM),
Shimanuki (Designer), Technical
Services Staff, GIS Staff, Fehr & Peers
228
13 The City of Placentia initiated an update to Specific Plan 5 (SP-5) in 2024 capitalizing on the opportunity to spur economic growth within five miles of Disneyland and OCVIBE. Historically known for its hospitality, business parks, and auto-related industries, the corridor has the potential to evolve into a more vibrant and connected neighborhood. Recent property investment in the area led to entitlement of a mixed-use development signaling that the market is ready in this area. The update aims to allow mixed-use and higher density development with walkable streetscapes, integrated green space and to provide links to the future Metrolink Station. The PlaceWorks team is modernizing development and design standards, and land uses informed by a market study to update SP-5.

PlaceWorks will also prepare an EIR to support the project.

Property and stakeholder engagement is key for this project to understand the short-term and long-term potential for the area. Existing hotel and brewery uses are anticipated to remain; property owners, business operators, and developers will be interviewed through the process to best understand the level of investment to expected for near- term and long-term implementation of the plan.

PLACENTIA SP-5 SPECIFIC PLAN AND EIR
Capitalizing on Existing and Future Opportunities
Location
Placentia, California
Size
19 acres
Client
City of Placentia
Date Completed
In Progress
Services Provided
Specific Plan, Market Study, Outreach,
EIR
Key Staff: Gulley (PiC), Schwab (PM),
Shimanuki (Designer), Technical
Services Staff, GIS Staff, Fehr & Peers,
Fuscoe
229
14 The Yucaipa Valley Wine Alliance (YVWA) filed a federal AVA petition to designate the Yucaipa Valley as a federally recognized wine region. The Yucaipa Valley Wine Country Specific Plan (WCSP) area has a desirable microclimate, and its geological landform—mountains surrounding an open valley bisected by Wilson Creek—is a favorable setting for viticulture.

The WCSP aims to develop a balanced and resilient community that integrates housing, agriculture, recreation, open space, and employment.

The WCSP has been developed with a thorough analysis of economic and environmental conditions and extensive input from city decision makers, YVWA, and a broad coalition of community members and stakeholders.

It allows a maximum of 1,091 residential units, the same total of units permitted in the General Plan, and provides for 465.5 acres of vineyards, wineries, and related uses. It also provides opportunities to create multipurpose trails and open space features.

PlaceWorks also prepared an EIR that analyzed the five phases of the WCSP , which is split 50-50 between residential and nonresidential. The proposed nonresidential land use designations include Agriculture, Riparian Area, and Water District. “Water District” applies to land owned by the Yucaipa Valley Water District, and “Riparian Area” is a buffer for Wilson Creek and its tributaries. With such a large undertaking, the analyses were complex, especially for Biological Resources and Wildfire. The city council approved and certified the Specific Plan and EIR in March 2024 after paring down the number of wineries and agreeing to allow other crops as well as grapes.

WINE COUNTRY SPECIFIC PLAN AND EIR
A New Direction in Yucaipa
Location
Yucaipa, California
Size
1,094 acres
Client
City of Yucaipa
Date Completed
Completed 2024
Services Provided
Specific Plan, Market Study, Economic
Impact Study, EIR, Technical Studies:

Air Quality, GHG, and Noise
Awards
2024 Award of Excellence, APACA-IE

Yucaipa Valley Wine Country Specific Plan 1-3

1.4 RELATIONSHIP TO THE

GENERAL PLAN
Adopted by the City Council in April 2016, the Yucaipa General Plan provides a framework to guide future land use and
development decisions in the city. The goals and objectives of WCSP are consistent with the overall vision of the General Plan, which is to create a community that has “small-town rural character with strong neighborhood identities” and “offers an attractive, peaceful, and safe community for all of its residents” through thoughtful consideration of the residential and agrarian development proposed. The Specific Plan gives more detailed regulatory guidance and provides the essential link between General Plan policies and actual development on-site.

The Specific Plan is within the Rural Living Land Use District (see Figure 1-1, General Plan Land Use Map), in which single- family residential is the primary use, and open space and agriculture coexist. The maximum development density is one unit per acre. The WCSP maintains the land use requirement and buildout capacity of the General Plan, with the same total number of units on the entire site. But the WCSP would allow residential at a higher density, up to approximately four units per acre, while maintaining the effective one-acre density over the entire plan area, and would balance the remainder of the WCSP supports viticulture and the wine-making industry in a way that protects the rural atmosphere of Yucaipa.

General Plan Land Use Map
Key Staff: Gulley (PiC), Schwab (PM),
Technical Services Staff, GIS Staff,
Fuscoe
230
15 PlaceWorks and BAE have been working with SCAG to analyze Metrolink station areas and find those best suited for transit-oriented development. In Phase 1, all 61 stations were analyzed through GIS metrics such as housing capacity, existing land utilization, and overall development potential. We analyzed all areas and narrowed the list to 32 and then 16 station areas and made a publicly available StoryMap to document the methodology and results. Phase 2 considered information from the cities’ certified housing elements and required a commitment to participate in the next phase.

In Phase 3 we will develop land use, infrastructure, and financing strategies in collaboration with up to nine jurisdictions that make the final cut. This project is funded through the Regional Early Action Planning (REAP) grant program and is expected to be complete by December 2023.

With this project, SCAG hopes to fully realize the potential of the Metrolink network to implement policies from the 2020 RTP/SCS, “Connect SoCal.” This will help cities implement their new 6th cycle housing elements.

SCAG METROLINK STATION AREA ANALYSIS
Implementing Connect SoCal and 6th-Cycle Housing Elements Location
Metrolink Station Areas in 9
jurisdictions within the SCAG region:

Buena Park, Corona (North), Fullerton,
Laguna Niguel, Oxnard, Pomona,
Rancho Cucamonga, Riverside, San
Bernardino, California
Size
1 mile radius of 9 Metrolink stations
Client
SCAG
Date Completed
In Progress
Services Provided
GIS Analysis, StoryMap, Land Use
and TOD Policy, Housing Element
Implementation
Key Staff: Gulley (PiC), Schwab (PM),
Technical Services Staff, GIS Staff,
Fuscoe
231
16 The Re-Purpose Riverside Adaptive Re-Use project will create an Adaptive Re-use Ordinance to encourage property owners to consider new possibilities with existing development/structures to create new housing. The project will work closely with local stakeholders, including city department representatives, property owners, developers, and local real-estate professionals, to identify opportunity sites for study. Through the process of site selection, the project team will also evaluate the city’s code and development processes and compare it with case study cities that are implementing adaptive re-use ordinances (such as Los Angeles and San Francisco).

The project will also involve the community and other important local groups, such as representatives from the artist community, as the project goal is to increase infill housing opportunities. The project team will solicit input and feedback regarding housing needs, appropriate areas or neighborhoods for adaptive re-use and feedback on the draft ordinance.

The adaptive re-use ordinance is particularly important in the city’s charge to encourage housing as adaptive re-use is generally considered more sustainable and cost effective. The ordinance will work in such a way that it will reduce barriers as costs, as well as streamline qualifying projects through the development process.

RIVERSIDE ADAPTIVE REUSE ORDINANCE
An Ordinance to Encourange Using Existing Propserties to Create Housing Location
Riverside, California
Size
Citywide
Client
Western Riverside Council of
Goverments, City of Riverside
Date Completed
In Progress
Services Provided
Community Engagement, Technical
Site Analysis, Policy Evaluation,
Revised Development Code,
Educational Materials, Grant Funding
Documentation
What is Adaptive Re-Use and Why is it Important?
Successful Adaptive Re-use Projects
How Can You Participate?
Key Duties of the Roundtable
phone at 951-826-5985.

The City of Riverside is creating an Adaptive
Re-use Ordinance and we need your input!
Adaptive re-use is the process of re-purposing existing underutilized buildings for a different use from which it was originally designed for. An adaptive re-use ordinance sets the standards, parameters and process for adapting a building for a new use, and streamlines the process to increase feasibility.

Adaptive Re-Use extends the life of buildings by
creating new spaces that meet the evolving needs of
the community, such as transforming warehouses or
office buildings into residences. Adaptive re-use can
also incentivize the preservation of historic buildings by allowing flexibility in the use of the interior space without sacrificing architectural heritage.
• Santa Ana Arts Collective
• Harbor House, San Pedro
Click on the links below to learn about successful adaptive re-use projects.

We are looking for local stakeholders to participate in a Roundtable group. Stakeholders, like you, may include property owners, developers, non-profits, city department representatives, and others with local knowledge.

Questions? Please contact Daniel Palafox
by email at [email protected] or by phone at 951-826-5985.

The Roundtable will meet a total of three times, in summer and fall 2025 and a final meeting in spring 2026. The project team asks the following of interested participants:
• Attend all meetings so discussion and feedback builds upon previous meeting information
• Provide feedback on draft materials and information presented with a particular emphasis on your unique local perspective
• If provided, review materials and/or discussion topics sent prior to the meeting and be prepared to participate in group discussions
• 400 Ocean gate, Long Beach
• Farmhouse Collective, Riverside
Farmhouse Collective, Riverside
Funded by
• Re-purposing an existing
structure for a new use
which it was not originally
built for.
• Warehouses into office
space
• Offices to residential
Apartments
• Libraries/schools to
community centers
Re-Purpose Riverside5August XX, 2025
What is Adaptive Re-use?

REPURPOSE

RIVERSIDE
Adaptive Reuse for Infill Housing
Stakeholder Roundtable Meeting 1
August XX, 2025
Re-Purpose Riverside7August XX, 2025
Types of Adaptive Re-use
Renovation
Preservation
Façadism
Integration
Key Staff: Gulley (PiC), Shimanuki
(Designer), Ashlock (Lead Designer),
GIS Staff
232
17 PlaceWorks helped the city updating its zoning code to be consistent with recent changes in state law and 2022 housing element implementation.

Implementation actions included rezoning properties throughout the city to accommodate additional housing. The zoning changes triggered a general plan amendment to the land use element to project citywide buildout with about 17,000 additional housing units. PlaceWorks tailored a buildout methodology for future units, population, and jobs. Changes also included special planning areas such as The Resort and OC Vibe.

To comply with changes in state law, PlaceWorks updated zoning code standards for accessory dwelling units and single room occupancy units and density bonus requirements and incentives. We also created customized objective design standards to give developers of multifamily housing projects more certainty about City expectations. Standards included a variety of design features such as frontage types, building separation, and height. These standards bolstered the general plan’s community design element.

To support adoption of the housing element, zoning updates, and general plan land use amendments, PlaceWorks also completed an EIR in accordance with CEQA. The EIR includes an innovative set of City-wide Standard Conditions of Approval that are intended to streamline future CEQA review of development projects, provide clarity for future applicants on environmental review requirements, and standardize processes for City reviewing staff.

ANAHEIM GENERAL PLAN UPDATE AND EIR
Planning for the Future
Location
Anaheim, California
Size
34,000 acres; 100,633 population
Client
City of Anaheim
Date Completed
May 2025
Services Provided
Zoning Code Updates for Housing
Element Implementation, Preparation
of City-wide Build Out Projections,
Objective Desing Standards, General
Plan Land Use Element Amendment,
EIR
La Mirada
Buena Park
Westminster
Stanton
Fullerton
Placentia
Villa Park
Orange
Garden Grove
Anaheim
Yorba Linda
Buena Park
Buena Park
91 5
22 91
91 915
57 91
5 22
22 22
55 24
1 91
241
241
241
26 1
Proposed Land Use Plan City of Anaheim
GIS Central
December 16, 2024
Land Use
Designations
Residential
Estate Density
Low Density
Low Medium Hillside
Density
Corridor Residential
Low Medium Density
Mid Density
Medium Density
Commercial
Neighborhood Center
General Commercial
Regional Commercial
Commercial
Recreation
Industrial
Industrial
Office
Office-Low
Office-High
Mixed-Use
Mixed-Use Mid
Mixed-Use Medium
Mixed-Use Urban
Core
Mixed-Use High
Non-Residential
Mixed-Use
Mixed Use
Mixed Use-Corridor
Mixed Use-Industrial
Mixed Use-Low
Medium
Public and Quasi-Public
Facilities
School
Institutional Low
Institutional
Institutional High
Railroad
Open Space and
Recreation
Open Space
Parks
Water

3. Project Description

GENERAL PLAN FOCUSED UPDATE DRAFT PEIR

CITY OF ANAHEIM
Pl a c e Wo r k s
Figure 3-5
Proposed Land Use Plan
Source: City of Anaheim, 2024.
0 Scale (Miles)
1 Key Staff: Gulley (PiC), Schwab (PM),
Shimanuki (Designer), Technical
Services Staff, GIS Staff, Fehr & Peers
233
18 The Opportunity Study Areas initiative is designed to drive future redevelopment and economic growth in key underutilized areas of Signal Hill. These areas primarily consist of older industrial properties, office buildings, vacant lots, and minimally developed parcels with expansive storage yards and oil equipment. Many of the sites face challenges such as outdated infrastructure, environmental contamination, or small lot sizes that may require consolidation for viable redevelopment.

PlaceWorks is leading a team to identify near-term and long-term opportunities for change, including an assessment of properties for redevelopment, creation of a generalized land use plan, and establishment of a zoning mechanism (overlay zone) to incentivize development. An area for a central business district will be identified through the process. To position the area for change, a robust stakeholder engagement program has introduced potential new businesses, residential developers, and hotel operators to the Opportunity Study Areas. P11 supports the team with a logo, name, and branding package to assist the city with marketing and economic development efforts. Fuscoe will ensure that infrastructure needs are met (sewer, water, and storm drain) to support land uses changes. A traffic study and the CEQA process will begin in Phase II of the project.

SIGNAL HILL LAND USE STUDIES
Economic Analysis and Land Use Study for Three Proposed Opportunity Areas Location
Signal Hill, California
Size
210 acres
Client
City of Signal Hill
Date Completed
In Progress
Services Provided
Market Study, Financial Feasibility,
Land Use Analysis, Vision, Creation of
Overlay Zones
Key Staff: Gulley (PiC), Schwab
(PM), Shimanuki (Designer), Ashlock
(Lead Site Designer), Durand (CEQA),
Estrada (CEQA), Technical Services
Staff, GIS Staff, Fehr & Peers, Fuscoe
234
19 The Opportunity Study Areas initiative is designed to drive future redevelopment and economic growth in key underutilized areas of Signal Hill. These areas primarily consist of older industrial properties, office buildings, vacant lots, and minimally developed parcels with expansive storage yards and oil equipment. Many of the sites face challenges such as outdated infrastructure, environmental contamination, or small lot sizes that may require consolidation for viable redevelopment.

PlaceWorks proposed two streamlined approaches to achieve CEQA compliance—an addendum or supplemental/subsequent EIR.

PlaceWorks prepared CEQA Section 15162 findings to verify that the criteria were not met to require a subsequent or supplemental EIR. To substantiate the 15162 findings, Fehr & Peers prepared a tipping point analysis and trip generation assessment, and PlaceWorks performed operational air quality emissions modeling. The 15162 Findings found that the proposed project would fit within the parameters of a CEQA addendum. PlaceWorks determined that the proposed project would be able to tier from the city’s 2022 general plan EIR.

ONTARIO MILLS MIXED-USE PUD AND CEQA
A Streamlined Approach to Environmental Compliance
Location
Ontario, California
Size

16.53 acres
Client
Kite Realty Group
Date Completed
In Progress
Services Provided
Background Analysis and Policy/
Regulatory Review; Planned Unit
Development; CEQA Guidelines
Due Diligence Findings; Addendum;
Regional Air Quality Emissions
Modeling; Technical Analyses: Air
Quality/GHG, Energy, Noise/Vibration,
Water Supply Assessment
Source: Architects Orange
Source: Architects Orange
Source: Architects Orange
Key Staff: Durand (CEQA PiC/PM),
Technical Services Staff, GIS Staff, Fehr
& Peers
235
20 PlaceWorks served as the on-call environmental consultant to the city of Claremont from 2010 to 2016 and again from 2019 to 2024 and established a strong relationship with the city and its staff. We successfully completed the necessary CEQA documentation and related technical studies for a variety of projects in different parts of the city (partial list below). Technical studies included air quality/GHG and noise technical studies and, when necessary, health risk assessments and an electromagnetic-field study.

Some of the challenges we encountered were health risks and noise due to placing housing next to a freeway; health risk and fire safety from placing housing next to high-power electrical lines; and coordination with multiple agencies and utility providers. We successfully resolved each challenge in coordination with the city, project applicants, and their consultants.
• La Puerta School Site Specific Plan EIR
• Multiple Residential Project MNDs and Addenda
• New Police Communications Tower ND
• Initial Study for Project at Terminus of Auto Center Drive • Western Christian Schools Claremont Campus Improvements MND • Hampton Inn and Suites Specific Plan Initial Study/MND

CLAREMONT ON-CALL SERVICES
Environmental Consulting
Location
Claremont, California
Size
Citywide (various locations)
Client
City of Claremont
Date Completed
In Progress
Services Provided
CEQA, Air Quality/GHG and Noise
Technical Studies, Health Risk
Assessments, Electromagnetic Field
Studies
Key Staff: Estrada (CEQA PM, all
projects), Technical Services Staff (all
projects), GIS Staff (most projects)
236
21 With proximity to residential neighborhoods and direct freeway access, the Goodman Commerce Center Eastvale was an ideal location for retail and employment. PlaceWorks, in partnership with Albert A. Webb Associates, developed the original Specific Plan. The plan established several objectives to guide the project: 1) Provide diverse business opportunities, employment, and improved job-housing balance; 2) Allow resident-serving uses; 3) Design a quality master planned development; 4) Capitalize on freeway accessibility; 5) Consider the regional context; and 6) Support efficient goods movement.

GOODMAN COMMERCE CENTER

AT EASTVALE

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Eastvale City CouncilNovember 12, 2025

Eastvale City Council
November 12, 2025