SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the Term of this Agreement. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement and such 473
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licenses, permits and approvals shall be maintained throughout the Term of this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this section.
SECTION 11. PREVAILING WAGE LAWS
Contractor represents that it is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall obtain a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the Department of Industrial Relations located at www.dir.ca.gov/dlsr/. In the alternative, Contractor may view a copy of the prevailing rates of per diem wages at the City. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the project and require the same of any subcontractors. This project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.
SECTION 12. NONDISCRIMINATION.
Contractor shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should 474
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Contractor so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
(a) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of the Services. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Contractor will perform nonrelated services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Contractor shall not use City’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. (b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall 475
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have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Contractor’s conduct.
(d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor.
However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Contractor shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.
SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor, in the performance of professional services under this Agreement. (b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor.
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(c) Indemnification from Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.
(d) City’s Negligence. The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.
SECTION 17. INSURANCE.
Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “B” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Contractor agrees to provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under this Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Contractor’s duties or obligations under this Agreement without the prior written consent of the City.
Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.
SECTION 19. CONTINUITY OF PERSONNEL.
Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance. If City doe not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
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SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. (b) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor, or City may terminate this Agreement immediately upon written notice. (c) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor’s possession shall be returned to City.
Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.
SECTION 21. DEFAULT.
In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, in the sole discretion of the City. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
SECTION 22. EXCUSABLE DELAYS.
Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
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SECTION 24. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Eastvale
Attn: Johnny Terfehr
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
To Contractor: Lan Wan Enterprise Inc.
Attn: Rami Dababneh
17500 Red Hill Avenue, Ste.120
Irvine, CA 92614
Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.
SECTION 26. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Eastvale Municipal Code.
SECTION 27. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 28. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if it does not exceed the amount that may be approved administratively pursuant to the Eastvale Municipal Code. The 479
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Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City’s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City’s rights under this Agreement. All other amendments shall be approved by the City Council.
SECTION 29. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work by Contractor shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 30. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 32. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits "A" and "B", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 33. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s). 480
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SECTION 34. CONFLICTING TERMS.
Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.
SECTION 35. ELECTRONIC SIGNATURE.
The Parties agree that the Parties may use electronic signatures to execute this Agreement. Such signatures shall have the same force and effect as if this Agreement were executed by hand. Contractor agrees to indemnify, defend, and hold the City harmless from any claim, damage, or liability associated with transmitting an electronic signature or an electronically signed record by electronic transmission.
SECTION 36. DATA PROTECTION.
a) Contractor shall protect, using the most secure means and technology that is commercially available, City-provided data or consumer-provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer credit card or consumer data, (collectively, the “City Data”). Contractor shall notify City in writing as soon as reasonably feasible, and in any event within twenty-four (24) hours, of Contractor’s discovery or reasonable belief of any unauthorized access of City Data (a “Data Breach”), or of any incident affecting, or potentially affecting City Data related to cyber security (a “Security Incident”), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. Contractor shall begin remediation immediately. Contractor shall provide daily updates, or more frequently if required by City, regarding findings and actions performed by Contractor until the Data Breach or Security Incident has been effectively resolved to City’s satisfaction. Contractor shall conduct an investigation of the Data Breach or Security Incident and shall share the report of the investigation with City. At City’s sole discretion, City and its authorized agents shall have the right to lead or participate in the investigation. Contractor shall cooperate fully with City, its agents and law enforcement. b) If City is subject to liability for any Data Breach or Security Incident, then Contractor shall fully indemnify and hold harmless City and defend against any resulting actions.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
[SIGNATURES ON FOLLOWING PAGE]
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CITY OF EASTVALE
___________________________
Mark Orme
City Manager
ATTEST:
___________________________
Marc Donohue
City Clerk
APPROVED AS TO FORM
_______________________________
Erica Vega
City Attorney
LAN WAN ENTERPRISE, INC.
_______________________________
Rami Dababneh
Executive Vice President
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EXHIBIT "A"
PROPOSAL
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EXHIBIT "B"
INSURANCE
Contractor shall procure and maintain for the duration of the contract agreement, at its own cost and expense, the following insurance policies and coverage with companies qualified and approved to do business in California and acceptable to City.
1. Commercial General Liability Insurance
a. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, and $2,000,000 products and completed operations.
The policy shall include a per project or per location general aggregate endorsement. If a per project/location endorsement is not available, the limit for the general aggregate shall be doubled.
b. The policy shall allow and be endorsed as primary and not seek contribution from the City’s coverage.
c. The policy(s) shall provide and be endorsed to include, the City, its officers, officials, employees, agents, and volunteers as additional insureds on ISO form CG 20 10 (or equivalent) for ongoing operations, and, for construction or service agreements, ISO form CG 20 37 (or equivalent) for completed operations.
d. Any failure to comply with reporting provisions of the policies by Contractor shall not affect coverage provided to the City. e. Coverage shall state that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
f. Coverage shall provide and be endorsed to include a waiver of subrogation in favor of the City and its officers, officials, employees, agents, and volunteers.
2. Business Automobile Liability
a. Contractor shall provide automobile liability coverage for owned, nonowned, and hired autos using ISO Business Automobile Coverage form CA 00 01 (or equivalent) with a limit of not less than $2,000,000 each accident. If the Contractor’s business/company does not own any automobiles, coverage for hired and non-owned autos shall be provided.
The policy shall provide and be endorsed that the City, its officers, officials, employees, agents, and volunteers are included or named as additional insureds.
b. The policy shall provide and be endorsed to include a waiver of subrogation in favor of the City, its officers, officials, employees, agents, and volunteers.
3. Umbrella or Excess Liability
a. The limits of liability for commercial general liability and automobile liability may be provided through a combination of primary and umbrella or excess 484
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liability policies provided each policy complies with the requirements set forth in this agreement. Excess policies shall be follow-form to the underlying policies. Umbrella or excess policies shall include City and its officers, officials, employees, agents, and volunteers as additional insured
4. Workers’ Compensation and Employers’ Liability - Statutory a. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for all persons employed directly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 each accident, $1,000,000 by disease-policy limit, and $1,000,000 by disease-each employee. No proprietor, partner, executive officer, or member shall be excluded. In the alternative, Contractor may rely on a self-insurance program to meet those requirements, but only if the program of selfinsurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of City. b. The insurer, if insurance is provided, or Contractor, if a program of selfinsurance is provided, shall allow, and be endorsed to waive all rights of subrogation against City and its officers, officials, employees, agents, and volunteers.
c. The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Contractor does not have any employees.
5. Professional Liability
a. Vendor shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing professional services in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of the start of work, and Vendor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the work.
6. Cyber Liability
a. Vendor shall provide Cyber Liability Insurance with limits not less than $2,000,000 per claim. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information or personally identifiable information (PII), alteration of electronic information, extortion, and network security. The policy shall provide coverage for breach response costs as well as regulatory fines 485
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and penalties, and credit monitoring expenses with limits sufficient to respond to these obligations.
7. All Coverages
a. Any available insurance proceeds broader than, or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements are sufficient to cover the obligations of the Contractor.
b. Each required insurance policy shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice, has been given to the City, except that ten (10) days’ prior written notice shall apply in the event of cancellation for nonpayment of premium. If a carrier will not provide the required notice of cancellation, the Contractor shall provide written notice to the City of a cancellation no later than five (5) business days before cancellation.
c. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
d. Evidence of Insurance - Prior to commencement of work, the Contractor shall furnish the City with certificate(s) of insurance evidencing compliance with the insurance requirements above. All required endorsements shall be attached to the certificate(s), including additional insured, waiver of subrogation, primary coverage, and notice of cancellation endorsements.
The Contractor shall provide complete or certified copies of all required insurance policies if requested by the City.
e. Acceptability of Insurers - Insurance shall be placed with insurers admitted in the State of California and with an AM Best rating of A- VII or higher. f. Hired Parties - Contractors who will use subcontractors or other parties to provide materials, services, or perform construction or other work for the Contractor must enter into a written and executed contract agreement with each of its subcontractors, vendors, agents, subconsultants and/or any other parties, collectively, “hired parties”. The contract agreement must contain a defense, indemnification and hold harmless provision in favor of the City and its officers, officials, employees, agents, and volunteers. The contract agreement shall also cause the hired parties to comply with the insurance requirements required of the Contractor, including providing an additional insured endorsement for ongoing and completed operations.
Contractor shall obtain certificates of insurance and additional insured endorsements from each of its hired parties and provide a copy to City upon request.
486
WOSB | S-Corporation | CA Contractor License C7 & C10 | Microsoft Gold Certified Partner | Motorola MSI Partner | Avigilon Premier Partner Proposal for
Managed IT Services
No. 26-106CE
Johnny Terfehr
Director of Community Safety and
Technology
City Project Manager
City of Eastvale
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752
LAN WAN Enterprise, Inc.
17500 Red Hill Ave., Ste. 120, Irvine, CA 92614
www.lanwane.com | [email protected]
(844) LAN-WAN-E • (844) 526-9263
Date Submitted: 5 May 2026
1 487
Letter of Transmittal
Date: May 5, 2026
Attn: Johnny Terfehr, Director of Community Safety and Technology City of Eastvale
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752
Re: RFP No. 26-106CE
Dear Mr. Terfehr,
LAN WAN Enterprise, Inc. is pleased to submit this Proposal in response to the City of Eastvale's RFP No. 26-106EG for Managed IT Services. We have read, understood, and agree to all terms and conditions contained in the RFP, and we acknowledge receipt of all addenda issued through PlanetBids, including Addendum No. 3 dated April 23, 2026.
We bring 24+ years of MSP experience, with 20 years supporting local municipalities and public safety agencies across Southern California. Our team has a successful record of providing secure, compliant, and highly responsive managed IT services that align with the City’s operational demands and budgetary expectations.
Our approach emphasizes proactive support, CJIS-aligned security, and fiscal discipline tailored to cities like Eastvale, full-service organizations balancing administration, public works, public safety, and community services. As a SBA-certified Woman-Owned Small Business, SCorporation, California C7/C10 licensed contractor, Microsoft Gold Certified Partner, Motorola Solutions (MSI) Partner, and Avigilon Premier Partner, we operate a 24×7×365 in-house NOC/SOC and carry Cyber Liability coverage. Our company name reflects the discipline we were built around, LAN/WAN network infrastructure design, deployment, and management, which is precisely the technical advisory work called out in the City's revised Exhibit I, Section 10 for the new Civic Center and Public Works Yard.
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 2
488
We are deeply familiar with environments like yours (per RFP): 39 laptops, 26 desktops, 56 VoIP phone sets, 16 iPads, 28 iPhones, 7 Android phones, associated 161 monitors, hotspots, and mobile devices; desktop printers and scanners (connectivity supported); 2 on-premises servers (containing several VMs); 1 SAN host server; and a Microsoft O365 environment integrated with Microsoft Azure, Springbrook & Concur (ERP), Kronos (HR/payroll), Accela (permitting), GoGov, and Laserfiche, accounting for all in-house and field users.
We acknowledge all addenda posted to PlanetBids, including Addendum No. 3 dated April 23, 2026, and confirm proposal validity for 180 days from the proposal deadline. Pricing is firm for the initial two-year term with renewal-year adjustments limited to the BLS CPI for Riverside-San Bernardino-Ontario, CA. LAN WAN accepts the City's terms regarding non-reimbursable travel and has absorbed all such costs into our fixed monthly fee. Required proposal forms (Attachments A through D) are completed and included in the Appendices for PlanetBids submittal.
We appreciate the opportunity to partner with the City of Eastvale to deliver reliable, secure, and value-driven IT services. We certify the accuracy of the information herein. www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 3
17500 Red Hill Ave, Suite 120, Irvine, CA 92614
(844) LAN-WAN-E
LAN WAN Enterprise Inc.’s staff is conveniently located just miles away from Eastvale’s City Hall, “Citrus House”. and two Fire Stations, allowing us to provide responsive, local support with ease and flexibility at all times on-site presence is required.
We would be proud to bring our municipal IT expertise to the City of Eastvale Our team stands ready to transition swiftly and seamlessly into your environment, ensuring minimal disruption and maximum continuity.
Sincerely,
Rami Dababneh
Executive Vice President
LAN WAN Enterprise Inc.
[email protected]
(844) LAN-WAN-E
Rami Dababneh
489
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 4
Executive Summary
LAN WAN Enterprise, Inc. is pleased to propose a fully turnkey, fixed-fee Managed IT Services program for the City of Eastvale, supporting City Hall, the Altfillisch Property ("Citrus House"), and ISP support for Fire Stations No. 27 and No. 31. As a municipal-first Managed Services Provider with 23+ years of MSP delivery and 20 years of dedicated service to Southern California cities, public works, and public safety agencies, our program is built around the City's actual operating realities, full-time on-site coverage during business hours, predictable budgeting, proactive cybersecurity, and a partner who is already familiar with the line-of-business applications and city-government workflows in use at Eastvale.
Our proposal directly addresses each of the eleven service areas defined in Exhibit I: Strategic IT Planning and vCIO advisory; Help Desk and end-user support; Network and Infrastructure Management; Software and Application Management; Cybersecurity and compliance; Backup, Disaster Recovery, and Business Continuity; the optional Managed Detection and Response service; Procurement support; Reporting and documentation; Service Level Agreements; and the future-facility advisory work for the new Civic Center and Public Works Yard. Every service is delivered by LAN WAN W-2 employees, for we do not subcontract our core IT work.
LAN WAN will provide one (1) named, dedicated, full-time on-site technician at City Hall during the City's published business hours (Monday – Thursday, 7:30 a.m. to 5:30 p.m.), backed by a named secondary on-site technician for planned and unplanned absences under our 2-2-1 staffing model. The on-site technician supports daily user needs, AV operation for City Council and Commission meetings, and AV/IT support for special and out-of-bound sessions. Behind the on-site team are a 24×7×365 help desk and NOC/SOC, two senior network/systems engineers on escalation, two in-house EC-Council Certified Ethical Hackers, a Virtual CIO, and a dedicated Operations Manager / Account Owner. All on-site personnel complete LAN WAN's standard background investigation and Live Scan fingerprinting prior to deployment.
On-Site Coverage and Staffing:
Meeting the Scope of Services:
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www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 5
Security is built into our base service rather than added on. We deliver EDR/XDR on every endpoint, 24×7 SOC-backed SIEM monitoring, zero-trust controls (MFA, conditional access, PAM), Microsoft 365 hardening, continuous internal/external vulnerability scanning, immutable 3-2-1 backups with quarterly test restores, and ongoing security-awareness training including phishing simulations. We align to NIST CSF and CIS Controls and support CJIS, PCI-DSS, and HIPAA where applicable. We carry $2M Cyber Liability coverage.
Our Cost Proposal is presented as a single base fixed monthly fee covering all in-scope services, with a hourly rate sheet by staff title for any out-of-scope or project-based work, separately itemized optional MDR pricing, and clearly stated procurement-markup positions for software and hardware. Pricing is firm for the initial two-year term and travel costs are absorbed into the base fee. Optional renewal-year adjustments are limited to the published BLS CPI for the Riverside-San Bernardino-Ontario, CA metro area.
LAN WAN's transition methodology is built on a structured 30-day onboarding plan that includes incumbent knowledge transfer, asset and credential validation, RMM and documentation tool deployment, password rotation, SOP development, system assessment, and staff orientation, all timed to align with the existing contract expiration in June 2026 and to ensure zero service interruption.
The remainder of this Proposal details Company Background, Project Understanding, Staffing, Work Plan, Cost, References, and Appendices.
Predictable, All-Inclusive Pricing:
Smooth Transition:
Cybersecurity and Compliance:
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B. Letter of Transmittal …………………………….......………………………………………………........................…..……..... 2 C. Executive Summary …………………………….......………………………………………………........................…..……...... 4 D. Company Background and Experience ….......………………………………………………......................…..……...... 7 Firm Profile & Fit for the City of Eastvale ….......………………………………………………......................…..……......... 8 Financial/Legal Status….......………….................................……………………………………......................…..……...... 9 Relevant Municipal Experience …….................................……………………………………......................…..……....... 9 Current municipal staffing MSP contracts…….................................………………………………….......…..……...... 9 Specialized Projects for other government agencies…….................................………………...........…..…….... 10 Specialized Projects for Public Safety and Law Enforcement……................................................…..…….... 11 E. Project Understanding ……………………….......………………………………………………........................…..……..... 13 The City’s Environment Today……………….......………………………………………………........................…....……..... 14 The City’s Business Hours and On-Site Coverage Requirements ……………………........................…...……..... 16 Revised Exhibit I, Section 10 — Future City Facilities IT Implementation………….............................……..... 16 Sheriff Substation, CJIS, and Out-of-Scope Items…………............................................................…...……..... 17 Compliance Commitments………….................................................................................................…...……..... 17 Service Level Agreements…………...................................................................................................…...……..... 18 F. Project Staffing and Organization ……….......………………………………………………........................…..……..... 19 The 2-2-1 Staffing Model……….......………………………………………………........................…..……........................ 20 IT Services Team Qualifications and Experience…………………………........................…..…….......................... 21 Experience Working with Public Agencies and Similar Assignments......................…..……........................... 21 Identification of Experience of Principal Staff Members ..........................................…..…….......................... 22 Points of Contact for City of Eastvale......................…..……............................................................................. 23 G. Project Work Plan and Schedule ……….......………………………………………………........................…..……...... 26 Service Plan for Transition to Full Operation ..………………………………………………........................…..……...... 27 H. Cost Proposal ……….......………………………….....................……………………........................…..……..................28 I. Client References ……….......………………………………………………........................…..……................................. 29 J. Appendices ……….......………………………………………………........................…..…….......................................... 31 K. Certifications ……….......………………………………………………........................…..……....................................... 38 L. AI Initiatives and Smart City ....................................................................................................................... 40 M. Exhibits ……….......………………………………………………........................…..…….................................................44 Exhibit A – C7 C10 Contractor Licenses …………………………………………………………………….....................……..45 Exhibit B – Clients We Serve – Public Sector …………………………………………………………….....................……... 46 Exhibit C – Clients We Serve – Private Sector ………………………………………………………….....................……..… 47 Exhibit D – Resumes …………………………………………………………………………………………….....................………… 48 E
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www.lanwane.com
17500 Red Hill Ave., Ste. 120, Irvine CA
(844) Lan-Wan-E
[email protected]
COMPANY
BACKGROUND
& EXPERIENCE
COMPANY
BACKGROUND
& EXPERIENCE
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www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 8
Firm Profile & Fit for the City of Eastvale
24+ S-Corporation19 Years WOSB 24/7 23+
Certified
NOC/SOC
Operations
Staff &
Growing
Serving So-Cal
Cities
Entity Type Years as an
MSP
LAN WAN Enterprise is a municipal-first MSP with 23+ years of delivery and 19 years supporting Southern California city halls, police and public works. As a WOSB headquartered in Irvine, we operate a 24×7 NOC/SOC and a full bench of service desk, field services, systems/network engineering, cybersecurity, and vCIO talent. Our team is built for local government realities clear SLAs, on-site Tier 1 coverage, lifecycle budgeting, and transparent reporting so cities get reliable operations without enterprise overhead.
Security is our starting point, not an add-on. We are one of the few MSPs with two in-house EC-Council Certified Ethical Hackers (CEH) a U.S. Department of Defense recognized credential, who lead our Security team, vulnerability management, and secure architecture for public-safety and municipal systems. Our stack combines EDR/XDR on every endpoint, a 24×7 SOC–backed SIEM, and continuous internal/external vulnerability scanning with remediation SLAs. We enforce zero-trust controls (MFA, conditional access, least-privilege/PAM) and harden Microsoft 365 GCC.
For police networks we apply CJIS-aligned workflows (fingerprinting/backgrounds & CJIS Security Awareness training), segmented networks. Data protection follows a 3-2-1 backup strategy with immutable copies and quarterly test-restores documented for audit.
All technicians and senior engineers are CLETS-certified and complete Level 4 CJIS Security Awareness training annually.
The City receives dashboards for tickets, assets & SLA monitoring. We carry $2M cyber liability, align to NIST CSF and CIS Controls, support CJIS/PCI-DSS/HIPAA as applicable, and deliver ongoing security awareness & phishing resilience training, making security measurable, compliant, and municipal-ready from day one.
State-Licensed Electrical (C7 & C10) — Why it matters for cities & public safety LAN WAN Enterprise is a California State licensed C7 (Low Voltage) and C10 (Electrical) contractor. For a municipal MSP, It gives the City one accountable team to design, power, install, and support critical systems , Citywide WiFi, Camera Solutions or Smart City Solutions. 494
Client Service Scope Start Date
City of Bell Gardens &
PD
All-inclusive IT services: vCIO, NOC/SOC, cybersecurity 24/7 management, on-site coverage, 80 hrs/week
2006 – Present
City of South
Pasadena
All-inclusive IT services: vCIO, NOC/SOC, cybersecurity 24/7 management, on-site coverage, 80 hrs/week
2025 – Present
City of Lomita
All-inclusive IT services: vCIO, NOC/SOC, cybersecurity 24/7 management, on-site coverage, 24 hrs/week
2025 – Present
City of Yucaipa
Full managed services; vCIO; NOC/SOC; on-site tech
support 16 hrs/week
2021 – Present
City of San Gabriel
Co-managed network modernization, assess, build,
harden and on-site support.
2021 – Present
City of Cypress
Co-managed network modernization, assess, build,
harden and on-site support.
2024 – Present
City of Pasadena -
Rosebowl Stadium
All-inclusive IT services: vCIO, NOC/SOC, cybersecurity 24/7 management, Events on-site coverage, Olympics
2028
2025 - Present
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 9
Relevant Municipal Experience
The engagements below represent our current municipal staffing MSP contracts, with the on-site staffing levels we actively provide today. Each program includes a dedicated full-time or scheduled on-site technician, pooled Tier 2/3 engineering and vCIO coverage, and 24×7 NOC/SOC monitoring. On-site hours shown are the baseline weekly commitments we manage for these cities & Agencies scaling up for projects, public safety priorities, and emergencies while maintaining CJIS-aligned practices and documented SLAs.
Within the past five (5) years the firm has had no bankruptcies, no litigation in excess of $25,000, and no merger, acquisition, or divestiture event that would impact our ability to deliver multi-year municipal contracts.
Financial/Legal Status
Current municipal staffing MSP contracts
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 10
In addition to our long-term MSP contracts, LAN WAN Enterprise has successfully executed a wide array of specialized public safety and infrastructure projects for major agencies, including:
Client Service Scope
City of Tustin Comprehensive Network Infrastructure Assessment City of Gardena Integrated Network & Cybersecurity Assessment City of Lynwood Recreation Parks WiFi Indoor and Outdoor City of San Marino Network Assessment
City of Wildomar Full managed services and onsite support City of Adelanto
Outdoor AI Video Analytics & License Plate Recognition
Systems
City of Huntington Park
Citywide public Wi-Fi network design & implementation (12,000 residents)
City of Bell Gardens
Installation & Maintenance of New AV System, with Support for Council and Commission Meetings Including Translations and Online Streaming
LAN WAN Enterprise is also trusted to deliver complex technology initiatives for cities and municipalities, backed by our long history of successful engagements with government agencies.
Beyond technical execution, we bring the full perspective of a Virtual CIO, aligning IT strategy with city goals, ensuring fiscal budgeting discipline, and planning effectively for future budget years to maximize long-term value and sustainability.
Specialized Projects for other government agencies
496
Client Service Scope Project Year
LAPD Upgraded 911 dispatch consoles 2024
Orange County Sheriff Radio system upgrades across 7 simulcast RF sites 2024 Riverside Sheriff
Modernized 911 dispatch centers for 13 police
departments
2024
LAX Airport Dispatch center infrastructure overhaul 2023 UCI Radio center infrastructure upgrade 2023
Bell Gardens PD Zero fault tolerance for CAD/RMS operations 2020 Costa Mesa Sanitary
District
Disaster recovery site with dark fiber + 8-hour EOC
backup
2021
City of Adelanto
Water/sewer surveillance + LPR systems using Motorola
Avigilon
2025
Corona Police Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Desert Hot Springs Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Banning Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Cathedral City Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 11
In addition to our long-term MSP contracts, LAN WAN Enterprise is an MSI (Motorola Solutions) Partner and a Premier Motorola Avigilon Partner, delivering specialized public safety and critical infrastructure projects, LPR and video analytics, 911/dispatch A/V, radio network hardening for major agencies across Southern California.
Specialized Projects for Public Safety and Law Enforcement 497
Client Service Scope Project Year
Murrieta Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Beaumont Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Indio Police Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Santa Maria Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Azusa Police Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Burbank Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Glendora Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Blythe Police Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
City of Bell Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Hemet Police Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Palm Springs Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Riverside Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
Torrance Police
Department
Various security infrastructure and upgrades for 911
dispatch consoles
2024
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 12
These projects required deep technical expertise in Microsoft, Cisco, Motorola, Veeam, and Avigilon ecosystems—tools that are fully aligned and compatible with the City of EastVale’s IT landscape.
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17500 Red Hill Ave., Ste. 120, Irvine CA
(844) Lan-Wan-E
[email protected]
PROJECT
UNDERSTANDING
PROJECT
UNDERSTANDING
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www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 14
The City’s Environment Today
Based on the RFP Documents and the clarifications provided in Addendum No. 3, LAN WAN Enterprise understands the City of Eastvale's current environment as follows:
Facilities (Current).
1.City Hall — 12363 Limonite Avenue, Suite 910, Eastvale, CA 91752 (~49 staff)
2.Altfillisch Property ("Citrus House") — 13200 Citrus Street, Eastvale, CA 91752 (~26 staff)
3.Fire Station No. 27 — 7067 Hamner Avenue, Eastvale, CA 92880 (ISP support only)
4.Fire Station No. 31 — 14491 Chandler Street, Eastvale, CA 92880 (ISP support only) Facilities (Upcoming, Advisory Scope per Revised Exhibit I, Section 10).
New Civic Center at the northwest corner of Hamner Avenue and Limonite Avenue (bordered by 58th Street and Scholar Way), which will house the new City Hall (Library and Police Station are co-located but not part of this contract).
New Public Works Yard — 14821 Chandler Street, Eastvale, CA 92880. Construction completion is anticipated in Winter 2027 or Spring 2028.
Users: Approximately 65–70 active users requiring IT support (full-time, part-time, and seasonal staff combined), with a planned increase of 3–4 field staff during the contract term. The majority are based at City Hall and the Citrus House. Public Works "Streets" team members and Code/Building & Safety personnel make up the field component — Code staff use laptops, cradlepoints, and mobile printers in fleet vehicles, and Building & Public Works staff use iPads and tablets in the field.
Endpoints and Mobile Devices: 39 laptops (Dell Latitude legacy phasing out, Dell Pro 16 Plus, Microsoft Surface 7), 26 desktops (Dell OptiPlex legacy phasing out, Dell Pro Slim Plus, Dell Micro Plus), 16 iPads (Air 11"and 13"), 28 iPhones (11, 14, 16e, 17e), 7 Google Pixel 9 Android devices, 161 monitors, and 49 devices enrolled in MDM. The majority of laptops and desktops remain under warranty per the City's refresh policy.
Servers and Storage: Two on-premises servers in a secure, climate-controlled environment; Dell Storage SCv3020 SAN; approximately 2–3 TB of production data.
Cloud and Identity. Microsoft 365 environment, integrated with Microsoft Azure for cloud services. The City's primary collaboration platform is Microsoft Teams; secondary platforms (Zoom, Google Meet, GoTo Meeting) are used as needed.
Telephone System and Backup: GoTo Connect cloud VoIP with Polycom VVX 410 and Polycom VVX 450 desk phones (56 stations) and Datto for Backup. 500
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 15
Line-of-Business Applications:
Springbrook + Concur — Finance / accounting / cashiering / purchasing / accounts payable Kronos — HR / payroll
Accela — Permitting
GoGov — Citizen requests
Laserfiche — Records management
Microsoft 365 — Productivity All cloud-hosted; vendor ticketing systems are in place. The MSP's role is to assist staff in obtaining vendor support and to handle local configuration/integration. The City plans to release an RFP for Finance and HRIS modules in late 2026 or Spring 2027.
Audio/Visual and Public Meetings:
Two conference rooms each at City Hall and Citrus House, with speakerphones, cameras, and monitors (laptop tether for Teams capability). City Hall's Council Chambers has additional monitors, live streaming, and AV equipment, currently using Granicus for agenda/voting (with possible transition to CivicPlus). The City Council meets twice per month, the Public Safety Commission once per month, and the Planning Commission once per month, typically under two hours, occasionally up to four hours, with rare special-session meetings up to six hours.
Approximately 2–3 special "out-of-bound" Council meetings per year. The on-site technician operates AV equipment during meetings and is in-person available to resolve any issue that arises.
Help Desk Volume:
Current baseline 300–400 monthly tickets (including monitoring alerts and report tickets), with a Tier breakdown of approximately 75% Tier 1, 24% Tier 2, and 1% Tier 3. Most tickets arrive Monday morning and decrease over the week.
Cybersecurity Posture: The City reports a cybersecurity Maturity Level 4 (per Q&A No. 31) and currently conducts weekly penetration testing with reports issued by CISA. Cybersecurity tools are inherited (existing tools will continue and may be evaluated as contracts expire).
Internal IT Staffing. The City does not maintain dedicated internal IT staff. The contracted MSP is the City's primary IT resource.
Incumbent:
An incumbent MSP is in place; the current contract expires in June 2026. The incumbent will provide formal knowledge transfer including credentials, network diagrams, configuration documentation, and licensing records during the transition period. 501
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 16
City Hall hours are Monday – Thursday, 7:30 a.m. to 5:30 p.m. LAN WAN Enterprise will provide a named, dedicated full-time on-site technician at City Hall during those hours. Backup coverage for planned and unplanned absences will be a named secondary on-site resource (per Q&A No. 8, on-site presence is required except in extreme circumstances and for no more than one working day if approved by the City).
The on-site technician will undergo LAN WAN's standard pre-engagement criminal background investigation and Live Scan fingerprinting (per Q&A No. 9), with results disclosed to the City. Our background-investigation procedure is documented in our Human Resources policy and is available to the City prior to deployment.
The City will provide a dedicated workspace (per Q&A Nos. 52 and 58) suitable for performing support activities, conducting remote sessions, and managing confidential information. LAN WAN appreciates this and will configure the workspace consistent with the City's operational-security expectations.
LAN WAN Enterprise has carefully reviewed the revised Section 10 issued in Addendum No. 3 and confirms its understanding and acceptance.
Section 10(a) — Included in this Contract: Technical expertise, advice, and support for the design, procurement, and implementation planning of IT infrastructure for the new Civic Center and Public Works Yard, including network architecture (LAN/WAN), wireless systems, server environments (on-premises and/or cloud), telecommunications systems, and hardware/equipment and software. This is core LAN WAN Enterprise work, and it aligns directly with our company's foundational discipline. We will assign vCIO leadership, our senior solutions architects, and our in-house procurement team to support City staff making procurement, design, and lifecycle decisions for both upcoming facilities.
Section 10(b) — Future Separate RFP: We acknowledge and accept that the City will release a separate RFP later in the contract term for the coordination of installation/integration of Cityinstalled technology systems (workstations, VoIP, printing, departmental technology) and for project management, testing, documentation, transition, and post-deployment support of the new facilities. We will compete for that future RFP on its merits, fully respecting the City's right to solicit one or more contractors at that time.
The City’s Business Hours and On-Site Coverage Requirements Revised Exhibit I, Section 10 — Future City Facilities IT Implementation 502
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 17
Note for the City: While Section 10(b) is out of current scope, the City should know that LAN WAN Enterprise has been designing, deploying, and maintaining VoIP/UCaaS systems and end-user workstation environments for 20+ years across virtually every major platform — Cisco UCM, Avaya, GoTo Connect, Polycom (the City's current desk phones), Microsoft Teams Phone, RingCentral, Mitel, and Ubiquiti Talk for VoIP; and Dell, Microsoft Surface, Lenovo, HP, and Apple for workstations and field hardware. When the future RFP is released, the City will benefit from a partner already on the ground with full institutional knowledge of every Eastvale system, user, and workflow — reducing risk, schedule, and onboarding cost.
We understand and confirm:
The Sheriff substation co-located at the future Civic Center is not part of this contract's scope; CJIS-applicable systems related to the Sheriff substation are out of scope.
Print/copier/scanner support is provided by a separate vendor; our role is connectivity and support coordination.
Printers, multifunction devices, and desktop scanners are out of scope for this contract.
Existing security/cybersecurity tools are inherited; the MSP may recommend improvements as contracts expire (or sooner if a risk exists), per Q&A No. 30.
The City does not have SCADA, OT, or utility networks in scope (per Q&A No. 118).
LAN WAN Enterprise commits to the following compliance posture for the City of Eastvale:
Frameworks: NIST CSF and CIS Controls primary; CJIS, PCI-DSS, and HIPAA support as applicable.
Security awareness training: Annual training plus phishing simulations; we will propose frequency-based options in our Cost Proposal (per Q&A No. 34).
Vulnerability management: Continuous internal/external scanning with documented remediation SLAs (per Exhibit I, Section 6).
Incident response: Formal Incident Response Plan developed and maintained; written incident report within 24 hours of a confirmed cybersecurity incident; verbal/email/portal notification within 1 hour of detection.
Disaster recovery: Documented DR Plan with annual DR testing; 3-2-1 backup architecture with immutable copies and quarterly test restores.
Reporting: Monthly help-desk and operations reports (tickets by type, resolution times, network uptime, security incidents, asset depreciation); dashboards for management decision-making; read-only client visibility into key historical performance metrics; quarterly inventory reports per Exhibit I, Section 9.
Sheriff Substation, CJIS, and Out-of-Scope Items
Compliance Commitments
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 18
LAN WAN Enterprise commits to the following SLA framework for the City of Eastvale, fully consistent with RFP Exhibit I, Section 11 and the City's environment:
Service Level Agreements
Severity
Level
Definition Response
Time
Resolution
Goal
Critical
A critical issue that disrupts the organization’s
core operations, severely impacting the ability
to deliver essential services or conduct
business. No viable workarounds are available.
Immediate 30 mins
Urgent
An urgent incident that affects multiple users
or departments and poses a significant risk to
business operations. The situation lacks an
immediate workaround, necessitating prompt
attention.
15 Minutes 1-2 hours
Routine
Incidents with a moderate impact that can be
localized, where a workaround is feasible and
can be implemented quickly.
1 Hour 2-4 hours
General
Low-impact incidents involving a single user
or issue with minimal disruption, including
advisory questions, software requests, routine
maintenance, and scheduled tasks.
2-4 Hour 4-6 hours
After-hours emergency response is included in the base fixed monthly fee. On-site escalation occurs within 4 hours if remote resolution fails. Ticket acknowledgment occurs within 30 minutes of submission.
Final SLA language will be negotiated with the selected Contractor consistent with the RFP. 504
www.lanwane.com
17500 Red Hill Ave., Ste. 120, Irvine CA
(844) Lan-Wan-E
[email protected]
PROJECT
STAFFING &
ORGANIZATION
PROJECT
STAFFING &
ORGANIZATION
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 20
The 2-2-1 Staffing Model
At LAN WAN Enterprise, we apply a “2-2-1” staffing model to every municipal client:
2 Primary + 2 Backup resources
1 Account Owner / Operations Manager
This ensures full coverage, redundancy, and no single point of failure at all times.
City of Eastvale – Dedicated Team
Account Oversight
Dave Miller – Operations Manager / Account Owner
Executive oversight & primary escalation
SLA performance, service delivery, long-term planning
Senior Engineering & Cybersecurity
Joseph Dawaher – Solutions Architect (Primary): Cybersecurity leadership & Senior Networking CCNP , Vulnerability management, secure design
Nick (Nezar) Oweis – Sr. Network Engineer / Certified Ethical Hacker (CEH) , (Backup) 34+ years experience Ensures uninterrupted senior-level coverage
On-Site Support (FTE Requirement)
Primary On-Site Technician (Full-Time)
Dedicated full-time onsite presence during City Hall business hours Provides day-to-day user support, troubleshooting, and issue resolution Handles device deployments, installations, and lifecycle management Supports AV systems for Council and Commission meetings Backup On-Site Technician (Coverage Resource)
Provides same-day onsite coverage during absences (PTO, illness, training) Fully trained and aligned with City environment
Ensures no interruption in onsite support services
*Staffing Commitment
LAN WAN Enterprise provides a fully supported staffing model, ensuring:
Continuous onsite coverage with no single point of failure Resources backed by senior engineering and help desk teams All personnel assigned will meet or exceed required qualifications *All staffing assignments are subject to final scheduling at time of award. Equivalent or higher-qualified resources will be provided at all times.
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
LAN WAN Enterprise IT Solutions is pleased to present our proposal to provide comprehensive IT Managed Services to the City of Eastvale. With a proven track record of supporting public sector organizations such as municipalities and law enforcement agencies since 2006, we bring a wealth of experience and expertise to ensure that the City's IT infrastructure is strong, secure, and future-ready. Our approach is tailored to the City of Eastvale's specific requirements, ensuring a smooth transition to enhanced IT services while maintaining cost efficiency and high service standards. 21 IT Services Team Qualifications and Experience
LAN WAN Enterprise has been a trusted provider of comprehensive technology solutions in Southern California since 2002, specializing in delivering reliable and professional IT services.
We have a strong track record of partnering with local government agencies, offering customized IT solutions tailored to meet the specific needs of public sector operations.
Our strengths include:
Proven Track Record: We have maintained city contracts since 2006, which are still active today. This long-standing relationship is a testament to the high quality of our services and the consistency of our deliverables.
Unmatched Security: We proudly employ full-time, in-house Certified Ethical Hackers, ensuring our security systems have the longest continuous operational history in the field.
Expert Team: Our professionals are highly trained across all IT disciplines.
Certified and Secure: All team members are DOJ CLETS certified and have undergone Live Scan background checks.
Rapid Response: We never talk in terms of days our response times are measured in minutes or just hours, ensuring your IT needs are addressed promptly.
Experience Working with Public Agencies and Similar Assignments 507
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
Adam Dababneh ( Primary\ Dedicated Onsite Support )
System/Network Administrator with 7+ years of IT experience, including the last 2 years fully dedicated to supporting local municipalities. Currently serves as the onsite lead for the City of Adelanto, and previously supported the City of Bell Gardens. Adam has also contributed to multiple municipal and law enforcement technology projects, gaining hands-on expertise in city operations, public safety systems, and end-user support in government environments.
Jason Lopez (System Administrator / Backup to Adam Dababneh) System Administrator with 5+ years of IT experience supporting municipal networks, user environments, and endpoint security. Serves as a secondary onsite resource under LAN WAN’s 2-2-1 staffing model, ensuring continuity of service, redundancy in account knowledge, and reliable backup coverage for the City.
Joseph Dawaher
Solutions Architect with 17+ years of experience across Windows Servers, Network Security, Cloud Solutions, and extensive work with law enforcement agencies.
Dave Miller
Operations Manager with over 22+ years of experience in network systems administration, service delivery management, and MSP operations.
Nezar Oweis
Senior Network Systems Engineer with 34+ years of enterprise IT experience, specializing in server administration, security, backup systems, and network design. 22 Identification of Experience of Principal Staff Members 508
Dave Miller
Operations\Account Manager
📧 [email protected]
📞 949-955-2451, Ext. 102
Joseph Dawaher
Solutions Architect
📧 [email protected]
📞
Nick Oweis
Senior Network Engineer \ CEH
📧 [email protected]
📞
Adam Dababneh
System\Network Administrator
📧 [email protected]
📞 949-955-2451, Ext. 119
Jason Lopez
System Administrator
📧 [email protected]
📞 949-955-2451, Ext. 110
Points of Contact for City of Eastvale
2-2-1 Rule
Primary
Backup
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17500 Red Hill Ave., Ste. 120, Irvine CA
(844) Lan-Wan-E
[email protected]
PROJECT
WORK PLAN &
SCHEDULE
PROJECT
WORK PLAN &
SCHEDULE
24 G
(IMPLEMENTATION & TRANSITION PLAN)
510
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
LAN WAN has extensive expertise in transitioning and onboarding new clients by thoroughly mapping out existing environments and coordinating knowledge transfer from the outgoing MSP. We begin by assembling detailed information on custom configurations, workflows, tickets, credentials, and licenses through collaborative discovery sessions. Our technical teams use industry-leading tools such as N-able, 1Password, and HUDU to gather and organize operational data, validate network assets, and prepare for smooth handover.
By focusing on open communication between stakeholders, credential protection, and thorough documentation, LAN WAN ensures that the transition is not solely reliant on the former provider. Instead, we build an independent, comprehensive understanding of your network, covering everything from password rotation and firewall configurations to standard operating procedures, so we can take over seamlessly and keep your operations running without interruption.
Service Plan for Transition to Full Operation
1.0 Knowledge Transfer & Incumbent Coordination (Days 1-2) Discovery Sessions: Meet with the outgoing MSP to collect custom configurations, historical tickets, specialized workflows, etc.
Handover of Credentials: Secure existing network diagrams, admin credentials, license keys, and vendor contracts Via a Password Vault ( Using Secure & Encrypted Password vaults)
2.0 Operational Data Gathering (Days 3-5)
Inventory & Asset Validation: Use tools like N-able to auto-discover network devices (switches, routers, firewalls, printers).
AD & Licensing Audit: Verify domain controllers, group policies, user accounts, Office 365 seat allocations, and SQL CAL usage.
Legacy System Check: Identify any end-of-life software/hardware needing immediate attention.
Target Start Date: 1 month per RFP Q&A ( For demonstration only ) 25 511
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
3.0 Tool Installation & Integration (Days 8-12)
RMM Automate: Deployed for endpoint patch management and monitoring.
N-able for Network Monitoring: Baseline bandwidth, switch utilization, link stability. 1Password: Centralize privileged credentials, controlling access by authorized staff only.
HUDU Tool: Prepare or migrate existing documentation for quick retrieval (network topologies, SOPs).
4.0 Password Security Enhancement (Days 13-14)
Password Rotation: Replace all publicly accessible accounts, especially those managed by the incumbent MSP.
VLAN Validation: Review firewall rules, NAT, VLAN segmentation, ensuring no stale configurations remain.
5.0 Documentation & SOP Setup (Days 15-17)
HUDU Build-Out: Consolidate network diagrams, user provisioning scripts, vendor contacts, and standard procedures.
Service Desk SOP: Formalize ticket escalation paths, after-hours on-call instructions, and standard response times in ConnectWise Manage.
6.0 Initial System Assessment (Days 18-20)
Performance Benchmarks: Evaluate resource usage, identify potential bottlenecks, confirm backup schedules.
7.0 Staff Training & Familiarization (Day 21)
LAN WAN Team Onboarding: Internal knowledge sessions to ensure engineers understand the City’s environment, departmental priorities, and typical issues.
City User Orientation: Brief staff on new help desk contact info, ticketing procedures, and expected SLAs.
8.0 Final Configuration & Testing (Day 22-28)
9.0 Go-Live & Post-Go-Live Support (Days 29 and Beyond) Formal Handoff: LAN WAN Enterprise officially assumes all IT operations, including 24/7 monitoring and help desk coverage.
Citywide Client Package: LAN WAN will distribute an onboarding package to all City staff introducing our team and outlining how to submit IT tickets, escalation process and service levels, onsite engineer contact, dispatch management, and escalation points for urgent issues. *Date used for illustrative purposes only to outline our proposed transition strategy 26 512
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
Knowledge Transfer &
Incumbent
Coordination
Tool Installation &
Integration
Operational Data
Gathering 4–6)
Password Security
Enhancement
1 1-2
8-12
3-5
13-14
1 3
2 4
2 3
5 6
7 8
9 4
Documentation & SOP
Setup
Initial System Assessment
15-17
18-20
5 6
Staff Training &
Familiarization
Final Configuration &
Testing
21 22-28
7 8
Go-Live & Post-Go-Live
Support
29 & BEYOND
9 27
Transition to Full Operations - City of Eastvale
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17500 Red Hill Ave., Ste. 120, Irvine CA
(844) Lan-Wan-E
[email protected]
COST PROPOSAL
28 H
*SUBMITTED SEPERATELY
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17500 Red Hill Ave., Ste. 120, Irvine CA
(844) Lan-Wan-E
[email protected]
CLIENT
REFERENCES
CLIENT
REFERENCES
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Municipal Client References
Reference #1
• Title: City Manager
• Agency Name: City of Bell Gardens
• POC Name: Michael B. O’Kelly
• Email: [email protected]
• Phone: (562) 806-7702
Reference #3
• Title: Finance Director
• Agency Name: City of San Gabriel
• POC Name: Will Kaholokula
• Email: [email protected]
• Phone: (626) 457-4610
Reference #3
• Title: Assistant City Manager
• Agency Name: City of Yucaipa
• POC Name: Jennifer Crawford
• Email: [email protected]
• Phone: 909-797-2489 Ext. 236
Reference #4
• Title: Assistant City Manager.
• Agency Name: City of Lomita
• POC Name: Lina Hernandez
• Email: [email protected]
• Phone: 325-325-7110 Ext. 151.
Reference #5
• Title: Police Chief
• Agency Name: Bell Gardens PD
• POC Name: Paul Camacho
• Email:[email protected]
• Phone: (562) 806-7690
30 These Local Public Agency references reflect engagements similar in size and complexity to Eastvale, including full-time on-site coverage and 24×7 support. The City may contact them to verify scope, service quality, and outcomes.
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17500 Red Hill Ave., Ste. 120, Irvine CA
(844) Lan-Wan-E
[email protected]
APPENDICES
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ATTACHMENT A – PROPOSER’S CERTIFICATION AND PROPOSAL PRICING Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Eastvale, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the City Clerk with their signature and official seal noting hereon the action of approval of the Council, signed by the Director or his duly authorized agent, and signed by the City Attorney, denoting their approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the City’s selected postal service properly addressed to the proposer with the correct postage affixed thereto.
Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds (if required) and certificate of liability insurance, or the funds, check, draft, or proposer’s bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof
of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned to the undersigned.
Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth
in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under
the contract will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP.
RFP No. 26-106EG Managed IT Services Page 48 of 52 32
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ATTACHMENT A – PROPOSER’S CERTIFICATION AND PROPOSAL PRICING PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of this RFP. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
BUSINESS ADDRESS
LEGAL NAME OF COMPANY
FEDERAL ID NUMBER (IF APPLICABLE)
PRINTED NAME OF AUTHORIZED AGENT
SIGNATURE OF AUTHORIZED AGENT DATE
TITLE
PHONE NUMBER
E-MAIL ADDRESS
CONTRACTOR LICENSE NUMBER
(IF APPLICABLE)
CA SECRETARY OF STATE – BUSINESS ENTITITY NO.
RFP No. 26-106EG Managed IT Services Page 49 of 52 33
LAN WAN Enterprise (949) 955-2451
17500 Red Hill Ave., Ste. 120, Irvine, CA 92614 2444173 Rami Dababneh Executive Vice President
55-0790599 C7\C10 License Type Number: 1051330
[email protected] Rami Dababneh
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ATTACHMENT C – NON-LOBBYING CERTIFICATION
Signed:
Title:
Firm:
Date:
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2)If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall
require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.
RFP No. 26-106EG Managed IT Services Page 51 of 52 36
Rami Dababneh
Executive VP
LAN WAN Enterprise
May 5th 2026
522
ATTACHMENT D – CERTIFICATION OF NON-DISCRIMINATION BY CONSULTANTS DATE ___________________________________________________________________________ Please include any additional information available regarding equal opportunity employment programs now in effect within your company.
SIGNATURE _____________________________________________________________________ FIRM ____________________________________________________________________________ WE AGREE SPECIFICALLY:
1. To take affirmative steps to hire minority employees with the company.
2. To establish or observe employment policies within affirmative promotion opportunities for minority persons at all job levels.
To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those servicing minority communities, and to the minority communities at large.
3. TITLE OF PERSON SIGNING _______________________________________________________ As suppliers of goods or services to the City of Eastvale, the Firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non-discrimination in employment; and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. _____________________________________________________________________________________ RFP No. 26-106EG Managed IT Services Page 52 of 52 37
LAN WAN Enterprise
Executive VP
Rami Dababneh
May 5th 2026
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www.lanwane.com
17500 Red Hill Ave., Ste. 120, Irvine CA
(844) Lan-Wan-E
[email protected]
CERTIFICATIONS
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
K -Certifications
Certifications Certifications
Microsoft Gold Certified Partner Registered Cloud Solution Provider (CSP) Partner Microsoft Certified Solutions Associate (MCSA) Microsoft Certified Systems Engineer (MCSE) Microsoft Certified Technology Specialist (MCTS) Microsoft Certified IT Professional (MCITP) Certified Ethical Hacker (EC-Council) Ethical Hacking Certificates (EC-Council) Certified System Security Professional (CSSP) Certified SonicWall Security Administrator (CSSA) Cisco Certified Network Associate (CCNA) Cisco Certified Network Admin (CCNA) Cisco Certified Network Professional (CCNP)
Cisco Certified Network Admin Voice (CCNAVoice)
Certified Meraki Network Operator Juniper Networks Certified Associate (JNCA) 3Com Certified Specialist (3Com) VMware Certified Professional (VCP) Citrix Certified Administrator (CCA) Citrix Certified Enterprise Administrator (CCEA) Motorola MSI Installer Partner IBM Certified Professional (IBM) Apple Certified Support Professional (Apple CSP) CompTIA Server+ Certified Professional (Server+) CompTIA Certified Document Imaging Architect
(CDIA+)
Project Management Professional (PMP)
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17500 Red Hill Ave., Ste. 120, Irvine CA
(844) Lan-Wan-E
[email protected]
AI INITIATIVES
& SMART CITY
SOLUTIONS
AI INITIATIVES
& SMART CITY
SOLUTIONS
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 41
LAN WAN Enterprise believes the City of Eastvale has a unique opportunity to become a regional leader in the responsible adoption of Artificial Intelligence (AI) technologies within local government.
While many municipalities are still evaluating the future impact of AI, Eastvale is in an ideal position to proactively embrace innovation and establish a long-term strategic roadmap that improves operational efficiency, enhances resident services, and maximizes available funding opportunities. We strongly believe the City should begin this journey sooner rather than later, positioning itself ahead of the curve instead of reacting to future technological demands after the fact.
As part of our ongoing initiatives, LAN WAN Enterprise is currently evaluating and developing AI-driven municipal solutions focused on automation, cybersecurity, analytics, workflow optimization, and grant management. One area we believe can deliver immediate and measurable value to the City of Eastvale is the implementation of an AI-powered Grant Discovery and Grant Writing platform designed specifically for municipal operations.
This initiative would allow the City to leverage AI to continuously aggregate, monitor, and analyze available grants in real time from federal, state, regional, and private funding sources. Instead of relying on manual research or periodic reviews, the platform would intelligently identify grants that align with Eastvale’s departments, initiatives, infrastructure projects, public safety programs, technology modernization goals, sustainability objectives, transportation projects, and community development priorities.
The proposed AI solution would not simply identify grants. It would also qualify opportunities on behalf of the City by evaluating eligibility requirements, deadlines, matching fund obligations, compliance requirements, and estimated award probabilities. The system would present staff and City leadership with organized recommendations, including matching percentage requirements, estimated internal effort, and strategic value to the City.
Once a grant opportunity is approved internally by City management, the AI platform could then assist with drafting grant applications on the City’s behalf using available City data, project descriptions, prior submissions, departmental goals, and funding criteria. Draft applications would then be routed back to designated City personnel for review, edits, and final approval prior to submission. This approach significantly reduces administrative burden while increasing the City’s ability to pursue a larger volume of funding opportunities without requiring additional staffing resources.
AI Initiatives for the City of Eastvale
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www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 42
In addition to grant identification and grant writing, LAN WAN Enterprise sees significant future opportunities for AI within municipal government operations, including:
AI-powered resident service chatbots and virtual assistants Intelligent document management and records retrieval
Automated meeting summarization and action-item tracking Smart city analytics and operational dashboards
Public safety intelligence and situational awareness tools Predictive infrastructure maintenance and asset lifecycle management AI-assisted cybersecurity monitoring and threat detection Workflow automation for permitting, HR, finance, and public works AI-assisted budget forecasting and reporting analytics
GIS and data intelligence integrations
LAN WAN Enterprise also recognizes that AI initiatives require careful governance, cybersecurity oversight, data privacy protections, and responsible implementation policies. As part of any future AI initiative, we would assist the City with evaluating best practices, acceptable-use policies, security frameworks, compliance considerations, and implementation roadmaps to ensure AI technologies are introduced responsibly and strategically.
We believe Eastvale has the opportunity to become a model city for practical and responsible AI adoption within municipal government. By taking proactive steps today, the City can position itself to improve efficiency, increase funding opportunities, modernize operations, and enhance services for residents while maintaining strong governance and operational control. 528
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 43
Smart City and Public WiFi Experience
As Eastvale opens its new Civic Center, high-speed public Wi-Fi becomes a cornerstone of a true smart city — delivering free, reliable connectivity to residents, visitors, and businesses while supporting public safety and community engagement.
Our Expertise
Delivered one of the largest public Wi-Fi networks in Southeast LA, serving 12,000 residents in low-income communities
Bridging the digital divide by connecting the unserved and underserved with fast, free internet California Low & High Voltage Contractor licensed for major public projects Monetization built in: Feature local small business sponsors on the Wi-Fi splash page to generate revenue
Additional Smart City Solutions
Facial recognition cameras & license plate readers (City of Adelanto) Camera systems integrated with access control (City of Bell Gardens) Gunshot detection, environmental sensors, and crime prevention technologies Let’s make Eastvale’s Civic Center a connected, safe, inclusive, and thriving smart city destination. 529
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17500 Red Hill Ave., Ste. 120, Irvine CA
(844) Lan-Wan-E
[email protected]
EXHIBITS
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
EXHIBIT - A
C7 C10 CONTRACTOR LICENSES
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
Exhibit-B Clients We Serve - Public Sector
46 532
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA 47
Exhibit-C Clients We Serve - Private Sector
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
D. RESUMES
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[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
Adam Dababneh – Professional Summary (2 Pages)
Professional Summary
System Administrator with 7 years experience delivering IT support and infrastructure management for city governments, police departments, and public agencies. Skilled in troubleshooting Windows environments, Active Directory, Microsoft 365, Azure, network infrastructure, and cybersecurity solutions. Proven track record in managing municipal IT operations, including cloud-hosted environments (M365, SharePoint, Teams), Motorola dispatch console upgrades, citywide Wi-Fi deployments, and enterprise camera systems with AI analytics and license plate recognition.
Experienced in supporting multi-site networks infrastructure, fiber/fixed wireless failover, capabilities that align with the City of E’s current IT environment. Recognized for technical expertise, problem-solving, and cross-department collaboration.
Core Competencies Include:
Active Directory, Group Policy, VPN Setup, Powershell Scripting Microsoft 365, Microsoft Azure, VMware, Cisco, Sophos, SonicWall, Veeam, Ubiquiti
Network Security, Endpoint Protection, Cloud Deployments, Disaster Recovery IT Committee Collaboration, Cybersecurity Compliance, Infrastructure Upgrades Video Surveillance & Public Safety Technologies (AI Video Analytics, LPR) Local Municipalities Experience
LAN WAN Enterprise (Jan 2024 – Present)
Dedicated on-site Account Manager & System Administrator supporting:
City of Adelanto – Provided IT support for city departments, led water/sewer surveillance and camera deployments, antenna buildouts, and network infrastructure.
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www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
City of Bell Gardens Police Department – Delivered direct IT support, including critical public safety operations.
Managed A/V systems and live streaming for City of Bell Gardens Council meetings.
Major Projects – Motorola dispatch console upgrades for LAPD (Valley & Metropolitan), Orange County Sheriff’s Department, and Orange County Fire Authority.
Led citywide Wi-Fi deployment in Lynwood and managed enterprise camera infrastructure projects (e.g., Thomson/Oceanside, CA).
Prior Experience
ITON IT Solutions (Jan 2019 – Dec 2023)
Managed IT infrastructures remotely for a diverse client base, including municipal and small business environments. Responsibilities included administration of backup systems, VPNs, software deployment, and endpoint security, along with Active Directory management, patching, and user support.
Gained hands-on experience delivering multi-site IT support and coordinating with vendors to resolve escalated issues.
B12 Digital Solutions ( Oct 2016 - Dec 2018 )
Backend Developer, Designed and maintained backend systems to support enterprise applications, collaborating with cross-functional teams to deliver stable, reliable solutions.
Education
Bachelor of computer Science \ Software Engineering – Jordan University of Science & Technology, Jordan (2016)
Certifications
CompTIA Network+ (Network Specialist Certification)
Microsoft 365 Fundamentals
Microsoft Azure Fundamentals
CJIS Security (Advanced) – California Department of Justice Certified UCaaS Phone Systems Specialist (Installation Certified) 50 536
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
Jesse Rich – Professional Summary (1 page)
Experienced Network Engineer and Solutions Architect with over 17 years of hands-on expertise in network design, security infrastructure, and IT systems management. Adept at deploying client-centered solutions, maintaining server and network systems, and leading technology initiatives in dynamic environments. Holder of the Certified Ethical Hacker (CEH) credential, recognized by EC-Council and Department of Defense (DoD) cybersecurity standards.
Core Competencies:
- Network Engineering, Systems Architecture, Security Infrastructure - Server Virtualization, O365, Sharepoint, VMware, Office 365, Security Hardening - Troubleshooting, Help Desk Management, Client Infrastructure Development Highlighted Local Municipalities Experience:
- LAN WAN Enterprise Inc. (May 2016 – Present)
Solutions Architect / Network Engineer
- Designed and deployed technology solutions for local government and enterprise clients. - Developed and maintained client server, network, and security infrastructures. - Led troubleshooting, systems integration, and infrastructure modernization projects across various municipal departments.
- Oversaw local municipality accounts and public safety agency networks, ensuring robust system integrity and security.
- As a Certified Ethical Hacker (CEH), safeguarded all client environments by proactively identifying vulnerabilities, conducting penetration testing, enforcing cybersecurity best practices, and ensuring continuous protection for MSP-managed systems.
- Architected and implemented solutions including Microsoft Azure migrations, SharePoint implementations and migrations, disaster recovery plans, and cloud-based security upgrades.
Previous Roles:
- Calvary Chapel Costa Mesa (Nov 2007 – May 2016)
Network and Systems Engineer
- Managed networks serving 4,000+ devices, implemented virtualization of 80 servers, and led helpdesk teams.
- Richwell Tech, LLC (Oct 2013 – Sept 2015)
Co-Owner – Small business IT consulting focused on infrastructure, server deployment, and web development.
Certifications:
- Certified Ethical Hacker (CEH) – EC-Council (DoD Recognized) 51 537
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
Nick Oweis – Professional Summary (1 page)
Senior Network Systems Engineer with 34+ years of experience in designing, implementing, and securing enterprise-level LAN, WLAN, and WAN networks. Expert in Microsoft Windows Server environments, VMware, SQL Databases, backup solutions, and enterprise network security.
Certified across multiple disciplines, including MCSE, Master CNE, Server+, and CJIS Security (Advanced). Extensive experience supporting local municipalities, law enforcement, and public sector agencies.
Core Competencies:
- Enterprise Network Infrastructure Design, Implementation, and Security - Active Directory, Microsoft Exchange, VMware, SQL Database Management - Disaster Recovery, Veeam, Veritas Backup Systems, Endpoint Protection - Firewall Management (ASA, Sonicwall, WatchGuard, Checkpoint), VPN Setup - IT Consultation, Client Relations, Remote Customer Service, Network Optimization Highlighted Local Municipalities Experience:
- LAN WAN Enterprise Inc. (2007 – Present)
Senior Network Systems Engineer
- Oversaw and managed network infrastructure for City of Bell Gardens, City of Huntington Park, City of Yucaipa, Bell Gardens Police Department, and Midway City Sanitary District. - Designed, deployed, and supported secure network systems, server virtualization (VMware, Hyper-V), Active Directory architecture, SQL database environments, and Exchange email systems.
- Oversaw public safety agency IT environments, ensuring compliance with CJIS security policies and disaster recovery readiness.
- Implemented enterprise-grade security practices including firewalls, intrusion detection, endpoint protection, and backup strategies.
- Designed and implemented solutions including Microsoft Azure deployments, SharePoint migrations, Veeam backup integration, cloud security upgrades, and SQL Server high-availability architectures.
Previous Roles:
- Senior Network Systems Engineer, Ricoh Business Systems (2003 – 2007) - Senior Network Systems Engineer, 1st Priority Solutions (1999 – 2003) - Network Computer Specialist, Inland Computer Systems (1996 – 1999) - Senior Computer Engineer, Jordan Data Systems (1994 – 1996) - Computer Maintenance Engineer, Petra Computer Services (1991 – 1994) Education and Certifications:
- B.S. Electrical Engineering (Electronics), University of Salahaddin - Certifications: CSSP, CSSA, ACTC, ACSP, Master CNE, MCITP, MCTS, MCSE, CCEA, CCA, CLP, CJIS Security (Advanced), CDIA+, Server+, A+, HP STAR, Compaq ASE, API, APS 52 538
www.lanwane.com
[email protected]
(844) Lan-Wan-E
17500 Red Hill Ave., Ste. 120, Irvine CA
Dave Miller– Professional Summary (1 page)
Operations Manager and Senior Network Administrator with over 22 years of hands-on experience in IT infrastructure, network security, virtualization, and client support for both local municipalities and private sector organizations. A reliable escalation point for technical challenges, delivering robust solutions through a strong service-driven, organized, and structured approach.
Core Competencies:
- Operations Management, Escalation Support, Client Relations - IT Infrastructure Deployment, Virtualization (VMware, Hyper-V) - Microsoft Server Administration, Exchange Server, Active Directory - Cisco Networking, VLAN Management, Network Security, VOIP Systems - Project Management, Wireless Network Installations, Disaster Recovery Highlighted Local Municipalities Experience:
- LAN WAN Enterprise Inc. (2015 – Present)
Operations Manager and Escalation Lead
- Oversaw technical operations and acted as primary escalation point for complex IT issues across local municipalities and private sector accounts.
- Directly supported and maintained data center infrastructures for the City of Bell Gardens and City of Huntington Park, ensuring high system uptime and optimal network performance. - Led project management efforts for installations, upgrades, and network development initiatives.
- Delivered integrated solutions for virtualization (VMware, Hyper-V), Exchange Server deployments, SharePoint migrations, VOIP implementations, and wireless network expansions. - Advised municipalities on network optimization, cybersecurity hardening, and cloud integration strategies.
Previous Roles:
- Network Administrator, Saudi Graphco (2009 – 2015)
- IT Project Coordinator, True Networking Solutions (2002 – 2009) Education and Certifications:
- Bachelor's Degree in Philosophy
- Microsoft Certified Systems Engineer (MCSE)
- Microsoft Certified Professional (MCP)
- Cisco Certified Network Associate (CCNA)
- CCNA-Voice + QOS
- Star2Star VoIP Systems Professional
- MCSA-Server 2016
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WOSB | S-Corporation | CA Contractor License C7 & C10 | Microsoft Gold Certified Partner | Motorola MSI Partner | Avigilon Premier Partner Cost Proposal V2.0
Managed IT Services
No. 26-106CE
Johnny Terfehr
Director of Community Safety and
Technology
City Project Manager
City of Eastvale
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752
LAN WAN Enterprise, Inc.
17500 Red Hill Ave., Ste. 120, Irvine, CA 92614
www.lanwane.com | [email protected]
(844) LAN-WAN-E • (844) 526-9263
Date Submitted: 5 May 2026
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Proposal Pricing
RFP No. 26-106EG Managed IT Services 2
### 1. Base Monthly Cost (Excluding MDR)
LAN WAN Enterprise confirms its proposed fixed monthly fee for Comprehensive Managed IT Services is:
$16,400 per month
$196,800 annually
This fixed monthly fee excludes Managed Detection and Response (MDR) services and includes all services identified in Section 3 below.
LAN WAN Enterprise utilizes a fixed-fee managed services model designed to simplify budgeting and eliminate fluctuating IT costs. We do not charge based on the number of users, computers, servers, mobile devices, access points, network devices, or software assets.
The proposed monthly fee includes support for normal organizational growth throughout the contract term. Any increase in users, workstations, laptops, mobile devices, network equipment, or software administration resulting from the City's normal growth will be included within the monthly managed services fee without additional recurring charges.
Additionally, pricing will remain fixed during the initial agreement term, with no annual CPI increases applied to the City of Eastvale.
### 2. Managed Detection and Response (MDR)
MDR services are optional and may be added at the City's discretion. LAN WAN Enterprise offers two MDR service options:
#### Option A – MDR Essentials
| Endpoint Type | Monthly Cost |
|--------------|-------------|
| User Endpoint | $6.38 per user/month |
| Server Endpoint | $13.68 per server/month |
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Proposal Pricing
RFP No. 26-106EG Managed IT Services 3
Key Benefits:
- 24x7x365 security monitoring
- Threat detection and alerting
- Security event investigation and triage
- Endpoint behavioral analysis
- Malware and ransomware protection
- Threat intelligence monitoring
- Security reporting and recommendations
Recommended for organizations seeking managed threat monitoring and enhanced endpoint protection.
#### Option B – MDR Complete
| Endpoint Type | Monthly Cost |
|--------------|-------------|
| User Endpoint | $11.96 per user/month
| Server Endpoint | $20.70 per server/month
Key Benefits:
- All MDR Essentials features
- Advanced threat hunting
- Security Operations Center (SOC) analyst review
- Extended Detection & Response (XDR)
- Behavioral analytics
- Advanced ransomware protection
- Automated threat containment
- Microsoft 365 security visibility
- Enhanced incident investigation and response
- Executive security reporting
Recommended for organizations seeking a mature cybersecurity posture and advanced threat detection capabilities.
No setup fees, onboarding fees, implementation fees, project fees, or recurring management fees will be charged for MDR services.
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Proposal Pricing
RFP No. 26-106EG Managed IT Services 4
Installation, deployment, configuration, tuning, monitoring coordination, policy management, vendor management, and ongoing administration of MDR services are included as part of LAN WAN Enterprise's monthly managed services agreement.
### 3. IT Services Included in Monthly Fixed Fee
The following services are included within LAN WAN Enterprise's fixed monthly managed services fee and will not result in additional charges to the City. Included Services:
- One dedicated full-time onsite technician during City operating hours - Unlimited remote support
- Unlimited help desk services
- Unlimited troubleshooting and issue resolution
- Unlimited senior engineer escalation support
- Unlimited systems engineering support
- Unlimited network engineering support
- Unlimited server administration and support
- Unlimited network administration and support
- Microsoft 365 administration and management
- Azure administration and management
- User onboarding and offboarding
- Vendor coordination and management
- Backup monitoring and management
- Disaster Recovery (DR) planning and support
- Firewall administration and management
- Wireless infrastructure administration and management - Endpoint monitoring and management
- Security monitoring and management
- Technology procurement assistance
- Software license management
- Quarterly Business Reviews (QBRs)
- Information & Digital Transformation (IDT) Committee participation - IT budgeting and fiscal year planning
- vCIO services and strategic technology planning
- Technology roadmap development
- Asset lifecycle management
- After-hours emergency support
- 24x7x365 monitoring and alerting
- NOC/SOC services
- Complete IT infrastructure assessments
- Cybersecurity assessments and recommendations
- Transition and onboarding from incumbent provider
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Proposal Pricing
RFP No. 26-106EG Managed IT Services 5
LAN WAN Enterprise confirms that no additional charges will be assessed for troubleshooting, issue resolution, escalation, engineering support, or after-hours response associated with the services listed above, regardless of the level of expertise required.
### 4. IT Services Not Included in Monthly Managed Services Fee The City's monthly managed services agreement is intended to cover day-to-day IT operations, support, administration, monitoring, maintenance, and strategic planning activities associated with the City's existing environment.
The following services are considered out-of-scope and may be quoted separately upon written authorization by the City:
- Structured cabling projects
- Fiber optic installation projects
- Electrical work and power infrastructure projects
- New facility deployments
- Civic Center construction and technology implementation projects - Public Works facility construction and technology implementation projects - Major infrastructure redesigns
- Major network backbone upgrades or overhauls
- Addition of new servers, storage platforms, or major infrastructure systems not currently part of the City's environment
- Large-scale cloud migration projects
- Large-scale data migration projects
- Hardware procurement and equipment purchases
- Software licensing and third-party subscription costs - New enterprise application implementations
- Special event support requiring dedicated staffing resources - Technology projects associated with capital improvement programs - Manufacturer-required professional services or certified subcontractor services - Any project or initiative materially expanding the City's technology environment beyond the scope of the existing managed services agreement
For clarification, LAN WAN Enterprise's monthly managed services agreement is intended to cover operational support and management of the City's existing environment and normal organizational growth.
Major technology expansion projects, infrastructure overhauls, facility construction projects, and capital improvement initiatives would be separately scoped and approved by the City before work begins. 544
Year Monthly Cost Annual Cost
Year 1 $16,400 $196,800
Year 2 $16,400 $196,800
Item Monthly Cost Annual Cost
MDR Essentials $442.00 $5,304.00
Year Managed IT
Services
MDR Essentials Annual Total
Year 1 $196,800 $5,304.72 $202,104.72
Year 2 $196,800 $5,304.72 $202,104.72
Managed IT Services Cost Summary
RFP No. 26-106EG Managed IT Services 6
Base Managed IT Services
Notes:
Fixed monthly pricing
No per-user billing
No per-device billing
No per-server billing
No per-virtual machine billing
Includes normal City growth during the contract term
No CPI increases during the initial agreement term
Optional MDR Services
Total Cost Including MDR Essentials
Option A – MDR Essentials
545
Item Monthly Cost Annual Cost
MDR Complete $818.80 $9,825.60
Year Managed IT
Services
MDR Complete Annual Total
Year 1 $196,800 $9,825.60 $206,625.60
Year 2 $196,800 $9,825.60 $206,625.60
Service Type Blended Hourly Rate
Approved Project Work During Business
Hours
$150
Approved Project Work Outside Normal
Business Hours (Evenings, Weekends,
Holidays)
$175
Emergency Project Work Requested by the
City (Outside Contract Scope) $175
Managed IT Services Cost Summary
RFP No. 26-106EG Managed IT Services 7
Option B – MDR Complete
Total Cost Including MDR Complete
Additional Professional Services Rates (Out-of-Scope Work Only) These rates apply only to City-approved out-of-scope projects, infrastructure expansions, facility deployments, major technology initiatives, and other services not included within the monthly Managed IT Services Agreement.
Support, troubleshooting, escalation, and emergency response associated with in-scope managed services are included in the monthly fee and are not subject to hourly billing. 546
Option Monthly Cost Annual Cost
Managed IT Services Only $16,400.00 $196,800.00
Managed IT Services + MDR
Essentials
$16,842.06 $202,104.72
Managed IT Services + MDR
Complete
$17,218.80 $206,625.60
Managed IT Services Cost Summary
RFP No. 26-106EG Managed IT Services 8
Pricing remains fixed during the initial agreement term with no annual CPI increases applied to the City of Eastvale.
MDR pricing is based on approximately 65 user endpoints and 2 Servers ( no virtual servers ) endpoints and will be adjusted based on actual licensed quantities deployed.
Pricing Summary
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AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.8
June 24, 2026
Memorandum of Understanding (MOU) for the SB 821 Bicycle and Pedestrian Facili/es Program with the Riverside County
Transporta/on Commission (RCTC) for the ADA Pedestrian Safety Improvement Project
Prepared By:
Jimmy Chung, Director of Public Works/City Engineer
Recommended Action(s)
Staff recommends that the City Council:
1. Approve the Memorandum of Understanding (MOU) for the SB 821 Bicycle and Pedestrian Facili-es Program with the Riverside County Transporta-on Commission (RCTC) for the ADA Pedestrian Safety Improvement Project;
2. Authorize the City Manager to execute the MOU and make adjustments to the language to the MOU prior to its execution as deemed prudent with the concurrence of the City Attorney.
Summary
The City of Eastvale has been awarded $338,975.70 in SB 821 Bicycle and Pedestrian Facili-es Program funding from the Riverside County Transporta-on Commission (RCTC) for the ADA Pedestrian Safety Improvement Project. The funding was drawn from a remaining balance iden-fied under the FY 2025/26 SB 821 Call for Projects, for which the City’s project ranked first on RCTC’s contingency list.
To align the project with the available award, the City worked with RCTC to revise the project scope while preserving the original 41% grant / 59% local match cost-sharing ra-o, the original project 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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boundaries, and the des-na-ons served. The RCTC Commission approved the par-al award and the revised scope at its May 2026 Commission mee-ng. Execu-on of the aEached MOU is required to formally accept the funding.
Background
In 2025, the City submiEed an applica-on under the FY 2025/26 SB 821 Call for Projects for the ADA Pedestrian Safety Improvement Project, reques-ng $727,986 in SB 821 funds (41% of the project cost) toward a total project cost of $1,787,434, with a City local match of $1,059,448 (59%). The project was not selected in the ini-al round of awards but was placed first on RCTC’s con-ngency list.
In February 2026, RCTC iden-fied a remaining program balance of $491,000 from the FY 2025/26 SB 821 cycle and offered a par-al award of $338,975.70 to the City as the top con-ngency project, with the remaining balance allocated to another agency. Because RCTC scores applica-ons on their original submiEals, City staff coordinated with RCTC to revise the project scope to fit the reduced award while maintaining the original 41% / 59% cost-sharing ra-o and the project’s original limits, target areas, des-na-ons served, and mul-modal benefits. The RCTC Commission approved the partial award and the revised scope at its May 2026 Commission meeting.
The project remains within the three original target areas (Target Area A - Scholar Way, Target Area B - Sumner Avenue, and Target Area C - Hamner Avenue) and includes the following improvements:
Retrofit 40 curb ramps with detectable warning surfaces to improve safety for pedestrians with visual impairments.
Reconstruct 32 curb ramps, including slot paving, detectable warning surfaces, curb and gutter repairs, cross gutters, spandrels (where applicable), and transition sidewalk panels.
The revised scope maintains the same project boundaries as the original applica-on. It con-nues to serve the 15 des-na-ons iden-fied in the applica-on (8 schools, 4 parks, and 3 commercial centers), all located within one-half mile of the target areas, and con-nues to benefit the 12 transit stops along the Limonite Avenue, Sumner Avenue, and Hamner Avenue corridors. The improvements address pedestrian safety hazards documented through resident GoGov service requests. By concentra-ng the available funding within the original project limits, the project preserves the connec-vity, safety, and mul-modal benefits on which the applica-on was originally scored, with the reduc-on reflected in the density of improvements rather than the project’s geographic reach.
The following table summarizes the adjustment from the original applica-on to the revised, approved scope:
Original Application Revised / Approved
Total Project Cost $1,787,434 $832,000
SB 821 Funds (41%) $727,986 $338,975.70
City Local Match (59%) $1,059,448 $493,024.30
Retrofit Curb Ramps 76 units 40 units
Reconstruct Curb Ramps 82 units 32 units
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Environmental
Approval of the MOU is categorically exempt from California Environmental Quality Act (CEQA) review under CEQA Guidelines Section 15301 - Existing Facilities.
Strategic Plan Action - Priority Level: 2 | Target #: E | Goal #: F Increase community connectivity, pedestrian safety, and accessibility citywide.
Fiscal Impact
The SB 821 award provides $338,975.70 in grant funding, covering 41% of the revised project cost.
As a condi-on of the award, the City is responsible for a local match of approximately $493,024.30, representing the remaining 59%. The revised total project cost is $832,000.
The local match will be funded through TDA funds allocated from Fund Account No. 211-510-6690- 91010. This funding is con-ngent upon City Council adop-on of the Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2026/2027 through 2030/2031.
Prior City Council/Commission Action
There is no prior City Council action on this MOU.
Attachment(s)
Attachment - DRAFT Eastvale ADA - SB821 25-26 RCTC MOU.doc 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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AGREEMENT No. XX-62-XXX-00
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AGREEMENT FOR FUNDING UNDER SB 821 BICYCLE AND
PEDESTRIAN FACILITIES PROGRAM
(Transportation Development Act Article 3; Senate Bill 821) This Funding Agreement (“AGREEMENT”) is entered into as of _______, 2026 (“Effective Date”), by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION (“RCTC”) and City of Eastvale (“RECIPIENT”). RCTC and RECIPIENT may be referred to herein individually as a “Party” and collectively as the “Parties.”
RECITALS
A. RCTC is a county transportation commission created and existing pursuant to California Public Utilities Code Sections 130053 and 130053.5.
B. Under RCTC’s SB 821 Bicycle and Pedestrian Facilities Program (“PROGRAM”), cities and counties in the County of Riverside are notified of the availability of PROGRAM funding and a call for projects (“CALL FOR PROJECTS”) is anticipated to be issued biennially by RCTC.
C. On February 3
rd
, 2025, a CALL FOR PROJECTS was published by RCTC seeking applications for FY 2025/26 PROGRAM funding, which applications were reviewed in accordance with the applicable evaluation criteria included in the CALL FOR PROJECTS.
D. Based on the application attached as Attachment 1 and incorporated herein by this reference, RECIPIENT has been selected to receive PROGRAM funding for a reduced scope of work of its proposed ADA Pedestrian Safety Improvement Project, as reflected in Attachment 1A and incorporated herein by this reference (“PROJECT”).
E. Funding for the PROJECT shall be provided pursuant to the terms contained in this AGREEMENT and pursuant to applicable PROGRAM policies adopted by RCTC, which are attached hereto and incorporated herein as Attachment 2.
NOW, THEREFORE, in consideration of the preceding recitals and the mutual covenants and consideration contained herein, the Parties mutually agree as follows:
1. Incorporation of Recitals. The Parties acknowledge and agree that the above recitals are true and correct, and hereby incorporate those recitals by this reference into the AGREEMENT.
2. RCTC Funding Amount. RCTC hereby agrees to distribute to the RECIPIENT, on the terms and conditions set forth herein, a sum not to exceed Three Hundred Thirty-Eight Thousand Nine Hundred Seventy-Five Dollars and Seventy Cents ($338,975.70), to be used exclusively for reimbursing the RECIPIENT for eligible expenses as described herein (“FUNDING 551
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AMOUNT”). RECIPIENT acknowledges and agrees that the FUNDING AMOUNT may be less than the actual and final cost of the PROJECT, which final costs are the sole responsibility of RECIPIENT, and RCTC will not contribute PROGRAM funds in excess of the maximum authorized in this Section 2 unless otherwise mutually agreed to in writing by the PARTIES.
2.1 Eligible Project Costs. Reimbursement for PROJECT costs (“REIMBURSEMENT”) may only include those items expressly allowed for under Article 3 of the Transportation Development Act (California Public Utilities Code section 99200 et seq.), which provides that funding shall be allocated for the construction, including related engineering expenses, of facilities based on the PROGRAM policies adopted by RCTC, provided that such items are included in the scope of work approved by RCTC, attached as Attachment 1 and 1a (“SCOPE OF WORK”). All PROJECT costs not included in the SCOPE OF WORK and not expressly permitted under Article 3 of the Transportation Development Act and the PROGRAM policies shall be considered ineligible for REIMBURSEMENT. In the event the SCOPE OF WORK needs to be amended, RECIPIENT shall submit a scope change request electronically via RCTC’s online tracking and reporting system known as the Rivtrack system and accessible at https://rivtrack.rctc.org/ (“Rivtrack system”). The electronically submitted scope change request must include the reasons for the requested change and confirmation that costs associated with the proposed amendment are eligible for PROGRAM reimbursement. Such request is subject to written approval by RCTC, in RCTC’s sole discretion.
In the event of any ambiguity between this AGREEMENT, PROGRAM policies, and applicable law, the following order of precedence will govern: (1) applicable law; (2) PROGRAM policies; (3) this AGREEMENT. In the case of any conflict between this Agreement and any of its attachments, the body of this Agreement shall govern. Notwithstanding the foregoing, in the case of a conflict, the most stringent requirement shall govern, unless prohibited by applicable law or otherwise agreed upon by RCTC.
2.2 Timing for Project Completion. In accordance with the PROGRAM policies attached hereto as Attachment 2, RECIPIENT has thirty-six (36) months to complete the PROJECT from July 1, 2026, unless otherwise agreed to in writing by the PARTIES. If the PROJECT is not completed within 36 months, RCTC shall have the sole discretion to delete the PROJECT from the PROGRAM and reprogram the funding for future approved PROGRAM projects. RECIPIENT will not be reimbursed until the PROJECT is accepted as complete by RCTC following the submission of the PROGRAM funding claim form completed electronically via the Rivtrack system. In the event additional time is needed for the completion of the PROJECT, RECIPIENT may submit a time extension request electronically via the Rivtrack system. Before and after PROJECT photographs must be uploaded with the CLAIM FORM upon PROJECT completion, as well as copies of paid invoices and any other backup requested for repayment and audit purposes.
2.3 Changes in Project Funding. RECIPIENT will not be reimbursed for PROJECT cost overruns. In the event the FUNDING AMOUNT is not fully utilized by RECIPIENT for the PROJECT, the unused FUNDING AMOUNT must be returned to RCTC within ninety (90) ninety days of a written request by RCTC unless RECIPIENT can demonstrate in writing, subject to written approval of RCTC’s Executive Director, in his or her sole discretion, the following: (i) valid reason for why PROJECT costs were significantly lower than the estimate included in RECIPIENT’s attached application for funding, and (ii) written 552
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proposal for how RECIPIENT can apply any unused FUNDING AMOUNT to a project previously submitted under an Article 3 call for projects and approved by the Commission or to fund an approved scope expansion to the approved PROJECT. Notwithstanding the foregoing, unused funds may not be reallocated to work already completed. RECIPIENT match funds proportionate to the amounts included in Section 3 of this Agreement will be required should unused funds be redirected to another approved project or approved scope expansion.
2.4 Cost Savings. In the event that bids or proposals for the PROJECT are lower than anticipated, or there are cost savings for any other reason, the FUNDING AMOUNT shall be reduced through an amendment to the AGREEMENT. RECIPIENT shall inform RCTC of any cost savings and any cost savings shall be returned to RCTC or may be reprogrammed with written approval by RCTC as further detailed in Section 2.3 above. No PROGRAM funding may be used for projects not approved by RCTC. If RECIPIENT provides a local match commitment and there are cost savings on the PROJECT, RCTC will still be reimbursed at the matching ratio as presented in the Project application despite such cost savings in accordance with PROGRAM policies.
2.5 No Funding for Temporary Improvements. Only segments or components of improvements that are intended to form part of or be integrated into the PROJECT may be funded by PROGRAM funds. No improvement(s) which is/are temporary in nature, including but not limited to temporary lanes, curbs, or drainage facilities, shall be funded with PROGRAM funds except as needed for staged construction of the PROJECT.
2.6 Review and Reimbursement by RCTC. Upon submission into Rivtrack of the final detailed invoice from the RECIPIENT clearly documenting work completed and corresponding costs, RCTC may request additional documentation or explanation of the SCOPE OF WORK costs for which reimbursement is sought. Undisputed amounts shall be paid by RCTC to the RECIPIENT within thirty (30) days. In the event that RCTC disputes the eligibility for reimbursement of all or a portion of an invoiced amount, the Parties shall meet and confer in an attempt to resolve the dispute. Additional details concerning the procedure for the RECIPIENT’s submittal of invoices to RCTC and RCTC’s consideration and payment of submitted invoices are set forth in Attachment 2.
2.7 Recipient’s Funding Obligation to Complete the Work; Limitation of RCTC Obligations. In the event that the PROGRAM funds allocated to the SCOPE OF WORK represent less than the total cost of the PROJECT, RECIPIENT shall be solely responsible for providing such additional funds as may be required to complete the PROJECT. RCTC has no obligation with respect to the safety of any work performed under the SCOPE OF WORK, for the PROJECT, or at a PROJECT site. Further, RCTC shall not be liable for any action of RECIPIENT or its contractors relating to the condemnation of property undertaken by RECIPIENT or construction related to the PROJECT.
2.8 Recipient’s Obligation to Repay Program Funds to RCTC. In the event it is determined, whether through a post-completion audit or otherwise, the PROJECT was not completed in accordance with the PROGRAM requirements or this AGREEMENT, RECIPIENT agrees that any PROGRAM funds distributed to RECIPIENT for the PROJECT shall be repaid in full to RCTC. The Parties shall enter into good faith negotiations to establish a reasonable repayment schedule and repayment mechanism which may include, but is not limited to, withholding of Measure A Local Streets and Roads revenues, if applicable. RECIPIENT 553
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acknowledges and agrees that RCTC shall have the right to withhold any Measure A Local Streets and Roads revenues due to RECIPIENT, in an amount not to exceed the total of the PROGRAM funds distributed to RECIPIENT, and/or initiate legal action to compel repayment, if the RECIPIENT fails to repay RCTC within a reasonable time period not to exceed one hundred eighty (180) days, including any good faith negotiations, from receipt of written notification from RCTC that repayment is required due to failure to comply with the PROGRAM policies or this AGREEMENT.
2.9 Records Retention and Audits. RECIPIENT shall retain all PROJECT records in an organized manner for a minimum of three (3) years following completion of the PROJECT. PROJECT records shall be made available for inspection by RCTC upon request. If a post PROJECT audit or review indicates that RCTC has provided reimbursement to the RECIPIENT in an amount in excess of the FUNDING AMOUNT set forth in Section 2, or has provided reimbursement of ineligible PROJECT costs, the RECIPIENT shall reimburse RCTC for the excess or ineligible payments within thirty (30) days of notification by RCTC. This Section 2.9 does not supersede any rights or remedies provided to RCTC under Section 2.8 or applicable law.
3. Recipient’s Local Match Contribution. RECIPIENT shall provide at least Four Hundred Ninety-Three Thousand Twenty-Four Dollars and Thirty Cents ($493,024.30) of funding toward the SCOPE OF WORK. RECIPIENT costs related to (i) preparation and administration costs related to invoices, billings and payments; (ii) any RECIPIENT fees attributed to the processing of the SCOPE OF WORK; and (iii) expenses for items not included within the attached SCOPE OF WORK shall be borne solely by the RECIPIENT and shall not qualify towards RECIPIENT’s local match requirement in this Section 3.
4. Term: The term of this AGREEMENT shall be from the date first herein above written until:
(i) the date RCTC formally accepts the PROJECT as complete, pursuant to Section 2.2; (ii) termination of this AGREEMENT pursuant to Section 14; or (iii) RECIPIENT has fully satisfied its obligations under this AGREEMENT. All applicable indemnification and insurance provisions of this AGREEMENT shall remain in effect following the termination of this AGREEMENT.
5. Recipient Responsibilities. RECIPIENT shall be responsible for all aspects of the PROJECT, in compliance with all applicable state and federal laws, including: (i) development and approval of plans, specifications and engineer’s estimate in accordance with all applicable laws, regulations and building codes; obtaining any necessary environmental clearances; right of way acquisition; and, obtaining all permits required by impacted agencies prior to commencement of the PROJECT; (ii) all aspects of procurement, contracting, and administration of the contracts and claims for the PROJECT; (iii) all construction management of any construction activities undertaken in connection with the PROJECT, including surveying and materials testing; and, (iv) development of a budget for the PROJECT and SCOPE OF WORK prior to award of any contract for the PROJECT, taking into consideration available funding, including PROGRAM funds.
6. Indemnification. RECIPIENT shall defend, indemnify and hold RCTC, its officials, governing board members, officers, employees, agents, and consultants free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property, persons or government funding agency, 554
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including wrongful death ,arising out of or incident to any intentional or negligent acts, errors or omissions of the RECIPIENT, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of this AGREEMENT, the PROJECT or the SCOPE OF WORK. RECIPIENT’S obligation to indemnify includes without limitation the payment of all consequential damages and reasonable attorneys’ fees, expert witness fees and other related costs and expenses of defense. RECIPIENT shall defend, at its own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against RCTC, its officials, officers, employees, agents, and consultants in connection with this AGREEMENT.
RECIPIENT shall pay and satisfy any judgment, award or decree that may be rendered against RCTC, its officials, officers, employees, agents, and consultants in any such suits, actions or other legal proceedings, including any settlement. RECIPIENT’s obligation to indemnify shall not be restricted to insurance proceeds. The indemnity obligation shall not apply to the extent of the sole negligence or willful misconduct of RCTC, its officials, officers, employees, agents, and consultants. This section shall survive the expiration or termination of this Agreement.
7. Expenditure of Funds by Recipient Prior to Execution of Agreement. RECIPIENT may commence the Project starting July 1, 2026, and costs incurred following such date will be eligible for reimbursement under this AGREEMENT, provided they otherwise meet the requirements herein, and provided that this AGREEMENT is executed no later than October 1, 2026.
8. Compliance with Applicable Laws and Insurance. RECIPIENT agrees to comply with all applicable laws and regulations, including public contracting laws, requirements for any local state or federal funding used, and records retention and performance reporting requirements concerning the SCOPE OF WORK and PROJECT, which applicable laws and regulations shall be passed on to contractors by RECIPIENT as applicable. RECIPIENT shall have the responsibility of making sure the appropriate amounts of insurance are included in all applicable agreements for the construction of the PROJECT and RCTC shall be named as an Additional Insured on all insurance certificates obtained for the completion of the PROJECT.
PROJECT insurance funds shall be looked to first for the repayment of any claims determined to have merit.
9. Representatives of the Parties. RCTC’s Executive Director, or his or her designee, shall serve as RCTC’s representative and shall have the authority to act on behalf of RCTC for all purposes under this AGREEMENT. RECIPIENT’s representative shall be the individual identified in the Project application as RECIPIENT’S representative to RCTC.
RECIPIENT’S representative, or designee, shall have the authority to act on behalf of RECIPIENT for all purposes under this AGREEMENT and shall coordinate all activities with RCTC concerning the SCOPE OF WORK under the RECIPIENT’s responsibility.
RECIPIENT shall work closely and cooperate fully with RCTC’s representative and any other agencies which may have jurisdiction over or an interest in the PROJECT.
10. Monitoring of Progress by RCTC. RECIPIENT shall allow RCTC’s designated representative, or designee, to inspect or review the progress of the work at any reasonable time with prior written notice by RCTC. RCTC may request that the RECIPIENT provide RCTC with progress reports concerning the status of the SCOPE OF WORK and PROJECT completion.
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11. Binding on Successors in Interest. Each and every provision of this AGREEMENT shall be binding and inure to the benefit of the successors in interest of the Parties. Due to the specific obligations contemplated herein, this AGREEMENT may not be assigned by any Party hereto except with the prior written consent of the other Party.
12. Independent Contractors. Any person or entities retained by RECIPIENT or any contractor shall be retained on an independent contractor basis and shall not be employees of RCTC.
Any personnel performing services on the PROJECT shall at all times be under the exclusive direction and control of the RECIPIENT or contractor, whichever is applicable. The RECIPIENT or contractor shall pay all wages, salaries and other amounts due such personnel in connection with their performance of services on the SCOPE OF WORK and as required by law. The RECIPIENT or contractor shall be responsible for all reports and obligations concerning such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance and workers’ compensation insurance.
13. Conflicts of Interest. For the term of this AGREEMENT, no member, officer or employee of RECIPIENT or RCTC, during the term of his or her service with RECIPIENT or RCTC, as the case may be, shall have any direct interest in this AGREEMENT, or obtain any present or anticipated material benefit arising therefrom.
14. Termination. This AGREEMENT may be terminated for cause or convenience as further specified below.
14.1 Termination for Convenience. Either RCTC or RECIPIENT may, by written notice to the other party, terminate this AGREEMENT, in whole or in part, for convenience by giving thirty (30) days' written notice to the other party of such termination and specifying the effective date thereof.
14.2 Effect of Termination for Convenience. In the event that RECIPIENT terminates this AGREEMENT for convenience, RECIPIENT shall, within 180 days, repay to RCTC in full all PROGRAM funds provided to RECIPIENT under this AGREEMENT. In the event that RCTC terminates this AGREEMENT for convenience, RCTC shall, within 90 days, distribute to the RECIPIENT PROGRAM funds in an amount equal to the aggregate total of all unpaid invoices which have been received from RECIPIENT regarding the SCOPE OF WORK for the PROJECT at the time of the notice of termination; provided, however, that RCTC shall be entitled to exercise its rights under Section 2.6, including but not limited to conducting a review of the invoices and requesting additional information from RECIPIENT. This AGREEMENT shall terminate upon receipt by the non-terminating party of the amounts due it under this Section 14.
14.3 Termination for Cause. Either RCTC or RECIPIENT may, by written notice to the other party, terminate this AGREEMENT, in whole or in part, in response to a material breach hereof by the other Party, by giving written notice to the other Party of such termination and specifying the effective date thereof. The written notice shall provide a thirty (30) day period to cure any alleged breach. During the 30 day cure period, the Parties shall discuss, in good faith, the manner in which the breach can be cured. 556
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14.4 Effect of Termination for Cause. In the event that RECIPIENT terminates this AGREEMENT in response to RCTC's uncured material breach hereof, RCTC shall, within ninety (90) days, distribute to the RECIPIENT PROGRAM funds in an amount equal to the aggregate total of all unpaid invoices which have been received from RECIPIENT regarding the SCOPE OF WORK for the PROJECT at the time of the notice of termination. In the event that RCTC terminates this AGREEMENT in response to the RECIPIENT's uncured material breach hereof, the RECIPIENT shall, within one hundred eighty (180) days, repay to RCTC in full all PROGRAM funds provided to RECIPIENT under this AGREEMENT. Notwithstanding termination of this AGREEMENT by RCTC pursuant to this Section 14.4, RCTC shall be entitled to exercise its rights under Section 2.6, including but not limited to conducting a review of the invoices and requesting additional information. This AGREEMENT shall terminate upon receipt by the terminating Party of the amounts due it under this Section 14.4.
14.5 No Program Funding. In the event that RCTC determines there are inadequate PROGRAM funds for whatever reason, RCTC shall have the right to immediately terminate the AGREEMENT with written notice to RECIPIENT. In the event that RCTC terminates this AGREEMENT under this Section 14.5, RCTC shall, within 90 days, distribute to the RECIPIENT PROGRAM funds in an amount equal to the aggregate total of all unpaid invoices which have been received from RECIPIENT regarding the SCOPE OF WORK for the PROJECT at the time of the notice of termination; provided, however, that RCTC shall be entitled to exercise its rights under Section 2.6, including but not limited to conducting a review of the invoices and requesting additional information from RECIPIENT.
14.6 Cumulative Remedies. The rights and remedies of the Parties provided in this Section 14 are in addition to any other rights and remedies provided by law or under this AGREEMENT.
15. Notice. All notices hereunder shall be in writing and shall be effective upon receipt by the other Party. All notices and communications between the Parties to this AGREEMENT shall be addressed as set forth below and provided by any of the following methods (i) personally delivered; (ii) sent by electronic mail, with a subject line clearly identifying this AGREEMENT, read receipt requested, and a cc: provided to the identified staff; (iii) sent by first-class mail, return receipt requested; or (iv) sent by overnight express delivery service with postage or other charges fully prepaid. Notwithstanding the foregoing, notices of dispute or termination sent by electronic mail must be followed by hard copy mailed notice to be effective. Notwithstanding the foregoing, invoices and requests for changes to the SCOPE OF WORK, shall be submitted through the Rivtrack system as specified in this AGREEMENT.
TO RCTC: TO RECIPIENT:
Aaron Hake
Executive Director
RCTC
4080 Lemon Street, 3rd Floor
Riverside, California 92501
Phone: (951) 787-7141
e-mail: [email protected]
Mark Orme
City Manager
City of Eastvale
12363 Limonite Avenue, Suite 910
Eastvale, California 91752
(951) 703-4479
e-mail: [email protected]
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cc: [email protected]
Any party may update its address and contact information by providing written notice of the new information to the other Parties in accordance with this Section 15.
16. Prevailing Wages. RECIPIENT is alerted to the requirements of California Labor Code Sections 1770 et seq., which require the payment of prevailing wages where the SCOPE OF WORK or any portion thereof is determined to be a “public work,” as defined therein.
RECIPIENT shall ensure compliance with applicable prevailing wage requirements by any person or entity hired to perform the SCOPE OF WORK or any portion thereof falling within the definition of “public work.” RECIPIENT shall defend, indemnify, and hold harmless RCTC, its officers, employees, consultants, and agents from any claim or liability, including without limitation reasonable attorneys’ fees, arising from any failure or alleged failure to comply with California Labor Code Sections 1770 et seq. on the PROJECT.
17. Equal Opportunity Employment. The Parties represent that they are equal opportunity employers and they shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, sexual orientation, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
18. Entire Agreement. This AGREEMENT embodies the entire understanding and agreement between the Parties pertaining to the matters described herein and supersedes and cancels all prior oral or written agreements between the Parties with respect to these matters. Each Party acknowledges that no Party, agent or representative of the other Party has made any promise, representation or warranty, express or implied, not expressly contained in this AGREEMENT, that induced the other Party to sign this document. Modifications to this AGREEMENT shall be in the form of a written amendment executed by authorized representatives of the Parties to be bound.
19. Governing Law; Venue and Severability. This AGREEMENT shall be governed by, and be construed in accordance with, the laws of the State of California. Venue shall be in Riverside County. If any portion of this AGREEMENT is found to be unenforceable by a court of law with appropriate jurisdiction, the remainder of the AGREEMENT shall be severable and survive as binding on the Parties.
20. Attorneys’ and Other Fees. If any legal action is initiated for the enforcement/interpretation of this AGREEMENT, or because of any alleged dispute, breach, default or misrepresentation in connection with any of the provisions of this AGREEMENT, the successful or prevailing party shall be entitled to recover reasonable attorneys’ fees, witness fees and other costs incurred in that action or proceeding, in addition to any other relief to which it may be entitled as determined by a court of law or appointed decider under alternative legal proceedings.
21. No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
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22. Section Headings and Interpretation. The section headings contained herein are for convenience only and shall not affect in any way the interpretation of any of the provisions contained herein. The AGREEMENT shall not be interpreted as being drafted by any Party or its counsel.
23. No Waiver. Failure of RCTC to insist on any one occasion upon strict compliance with any of the terms, covenants or conditions in this AGREEMENT shall not be deemed a waiver of such term, covenant or condition, nor shall any waiver or relinquishment of any rights or powers hereunder at any one time or more times be deemed a waiver or relinquishment of such other right or power provided under applicable law.
24. Time of Essence. Time is of the essence for each and every provision of this AGREEMENT.
25. Counterparts. This AGREEMENT may be executed in any number of counterparts, each of which shall be deemed to be an original, but all which together will constitute but one agreement.
26. Form of Signatures. A manually signed copy of this Agreement which is transmitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement for all purposes. This Agreement may be signed using an electronic signature.
27. Survival. All rights and obligations under this AGREEMENT that by their nature are to continue after any expiration or termination of this AGREEMENT shall survive any such expiration or termination.
[SIGNATURES ON NEXT PAGE]
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SIGNATURE PAGE
TO
AGREEMENT NO. XX-62-XXX-00
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AGREEMENT FOR FUNDING UNDER SB 821 BICYCLE AND PEDESTRIAN
FACILITIES PROGRAM
IN WITNESS WHEREOF, the Parties have caused this AGREEMENT to be signed by their duly authorized representatives as of the Effective Date.
RCTC
By:____________________________
Aaron Hake, Executive Director
RECIPIENT
CITY OF EASTVALE
By:____________________________
Name: _________________________
Title: __________________________
APPROVED AS TO FORM
Best, Best & Krieger LLP
By: _________________________
General Counsel to RCTC
APPROVED AS TO FORM
By: _____________________________
Name: ___________________________
Title: ____________________________
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Attachment 1
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ATTACHMENT 1
(RECIPIENT APPLICATION FOR FUNDING)
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Attachment 1A
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ATTACHMENT 1A
(BOARD APPROVAL FOR SCOPE CHANGE AND FUNDING)
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Attachment 2
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ATTACHMENT 2
(PROGRAM POLICIES)
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 BICYCLE
AND PEDESTRIAN FACILITIES PROGRAM ADOPTED POLICIES
Transportation Development Act Policies
1. Up to 5% of Article 3 apportionment can be used to supplement other funding sources used for bicycle and safety education programs; the allocation cannot be used to fully fund the salary of a person working on these programs.
2. Article 3 money shall be allocated for the construction, including related engineering expenses, of the facilities, or for bicycle safety educationprograms.
3. Money may be allocated for the maintenance of bicycling trails, which are closed to motorized traffic.
4. Facilities provided for the use of bicycles may include projects that serve the needs of commuting bicyclists, including, but not limited to, new trails serving major transportation corridors, secure bicycle parking at employment centers, park and ride lots, and transit terminals where other funds are available.
5. Within 30 days after receiving a request for a review from any city or county, the transportation-planning agency shall review its allocations.
6. Up to 20 percent of the amount available each year to a city or county may be allocated to restripe Class II bicycle lanes.
7. A portion of each city’s allocation may also be used to develop comprehensive bicycle and pedestrian plans. Plans must emphasize bike/pedestrian facilities that support utilitarian bike/pedestrian travel rather than solely recreational activities; a maximum of one entire allocation per five years may be used for plan development.
8. Allowable maintenance activities for the local funds are limited to maintenance and repairs of Class I off-street bicycle facilities only.
RCTC Policies
1. The SB 821 Call for Projects will occur on a biennial basis, with a release date of the first Monday of every other February and a close date of the last Thursday of every other April, beginning in 2015.
2. If a project cannot be fully funded, RCTC may recommend partial funding for award. To handle tiebreakers, RCTC will use, in terms of priority, the safety question first then construction readiness.
3. Agencies awarded funds will not be reimbursed for any project cost overruns.
4. Agencies being awarded an allocation will be reimbursed in arrears only upon 563
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submitting adequate proof of satisfactory project completion. Claims need to include: the claim form, copies of paid invoices, a copy of the Notice of Completion (NOC), and photographs of the completed project.
5. The allocated amount represents the maximum amount eligible for reimbursement.
For projects completed under the allocated amount, the agency will be reimbursed at the matching ratio as presented in the application.
6. An agency will have thirty-six (36) months from the time of the allocation to complete the project. There will be no time extensions granted unless the reason for the delay can be demonstrated. Where substantial progress or a compelling reason for delay can be shown, the agency may be granted administrative extensions in twelve-month increments at the discretion of the Executive Director.
7. Any programmed and unused Article 3 Program funds will be forfeited unless that agency can a) utilize the unused funds to complete projects that are the same or similar in scope and/or are contiguous to the approved project or b) apply the funds to a project previously submitted under an Article 3 call for projects and approved by the Commission, subject to Executive Director approval.
8. Design and construction of facilities must conform to the general design criteria for non-motorized facilities as outlined in the Caltrans Highway Design Manual.
9. Temporary facilities, projects in the bid process, or projects that are under construction will not be funded.
10. The SB 821 evaluation committee will be comprised of a minimum of five evaluators representing a wide range of interests; such as: accessibility, bicycling, Coachella Valley, public transit, and the region. Staff, consultants, and other representatives from agencies submitting project proposals will not be eligible to participate on the evaluation committee that year.
11. Following each call, staff will monitor the equity of allocations to Coachella Valley versus Western Riverside County; the allocation should be relative to what the Coachella Valley’s share would have been if distributed on a per capita basis (the percentage of funds applied for should also be taken into consideration). If the allocation is often found to be inequitable to the Coachella Valley, staff will recommend adoption of a new policy to correct the imbalance.
12. Certain costs at times associated with bicycle/pedestrian projects are not eligible when the benefit provided is not the exclusive use of bicyclists/pedestrians, such as: curb and gutter as part of roadway drainage system, driveway ramps installed across sidewalks, and where roadway design standards require a roadway shoulder width that is at least as wide as a standard bike lane.
13. For each Call for Projects, a city is eligible to submit up to three (3) applications, and the County of Riverside is eligible to submit up to two (2) applications per Supervisorial District.
14. Each application is limited to a maximum request of 10% of the current Call for Projects programming capacity.
15. Total award to one jurisdiction is limited to 20% of current Call for Project’s programming capacity.
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16. Awarded agencies can commence reimbursable project activities on July 1 of the Call for Project fiscal year cycle (unless otherwise stated). E.g.: for FY 25/26 Call for Projects, reimbursable work starts on July 1, 2025.
17. Awarded agencies have until October 1 of the Call for Project fiscal year cycle to execute the Memorandum of Understanding (MOU) with RCTC (unless otherwise stated). E.g.: for FY 25/26 Call for Projects, MOUs must be executed by October 1, 2025.
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AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.9
June 24, 2026
Approval of the First Amendment of the Credit Agreement for the Road and Bridge Benefit District (RBBD) for Zone D - Hamner and Limonite Avenues Median and Limonite Street, The New Home Company, LLC
Prepared By:
Jimmy Chung, Public Works Director/City Engineer
Recommended Action(s)
Staff recommends that the City Council approve the First Amendment to the Credit Agreement for the Road and Bridge Benefit District (RBBD) for Zone D - Hamner and Limonite Avenues Median and Limonite Streets, and authorize the City Manager and the City Clerk to sign said first amendment.
Summary
The developer, The New Home Company, LLC., has requested an amendment to the RBBD Agreement to include addi3onal median improvements on Limonite Avenue west of Scholar Avenue that were not included within the scope of the Improvements iden3fied in the original RBBD agreement.
The design and construc3on cost reimbursement for the addi3onal improvements will be based on actual costs in the amount not to exceed $67,760.00. Breakdown of the added RBBD eligible credit amount is included below:
Location Limonite Avenue (west of Scholar)
RBBD Eligible Improvements Landscaped Median
LF Quantities 880
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Reimbursement per LF $77
RBBD Eligible Credit Amount $67,760
The eligible reimbursement is therefore, amended as follows:
Eligible Reimbursement for: Total:
Landscaped Median Hamner Avenue $260,400.00
Landscaped Median Limonite Avenue (east of
Scholar)
$103,950.00
Landscaped Median Limonite Avenue (west of
Scholar)
$67,760.00
Maximum Eligible Credit/Reimbursement $432,110.00
The agreement is on file in the City Clerk's Office.
Background
On June 25, 2025, City Council approved the RBBD Agreement (Agreement No. A-2025-078) for Zone D - Hamner and Limonite Avenues Median and Limonite Street.
Environmental
The first amendment to the RBBD Agreement does not require environmental review.
Strategic Plan Action - Priority Level: N/A | Target #: N/A | Goal #: N/A None.
Fiscal Impact
The agreement is for an earned fee credit, as such there is no fiscal impact to the budget; the developer will construct infrastructure in exchange for paying less RBBD fees. Addi3onally, the first amendment to the RBBD Agreement will not impact the City's operating budget.
Prior City Council/Commission Action
On June 25, 2025, City Council approved the RBBD Agreement Attachment(s)
Attachment 1 - FirstAmend RBBD Agmt.pdf
Attachment 2 - RBBD Agmt
Attachment 3 - Invoice.pdf
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AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.10
June 24, 2026
Second Amendment to the Professional Services Agreement with Z & K Consultants, Inc. for Median Improvement Project – Phase 2 at Cantu Galleano Road, Archibald Avenue, and River Road
Prepared By:
Jimmy Chung, Public Works Director/City Engineer
Recommended Action(s)
Staff recommends that the City Council:
1. Approve the Second Amendment Amendment to the Professional Services Agreement with Z & K Consultants, Inc. for Median Improvement Project – Phase 2 at Cantu Galleano Road, Archibald Avenue, and River Road, increasing the contract amount by $42,488 for a new notto-exceed contract amount of $159,600 (from $117,112); and,
2. Authorize the City Manager to execute the Amendment No. 2 to the Professional Services Agreement with Z & K Consultants, Inc., and all related documents.
Summary
On May 14, 2025, the City Council approved a Professional Services Agreement (PSA) with Z & K Consultants, Inc. (Z&K) in an amount not-to-exceed $82,720 for construc?on management and inspec?on services for the Median Improvement Project - Phase 2. Phase 2 consists of the installa?on of landscaping and irriga?on systems at three newly constructed medians at Cantu Galleano Road, Archibald Avenue, and River Road, as well as two monument signs and new street lighting.
Z&K's original fee structure was based on an an?cipated 45 working days. However, during the 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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course of construc?on, the project schedule was significantly impacted by mul?ple unforeseen field issues and scope adjustments. These included unan?cipated soil condi?ons requiring extra compac?on and grading, an expanded electrical scope for street ligh?ng along River Road and Baron Drive, a four-month manufacturing delay for streetlight poles, and the incorpora?on of a developerfunded median monument on Archibald Avenue. To address the addi?onal resources and manpower necessitated by these prolonged delays and addi?onal work, the City Council executed the First Amendment on January 14, 2026, which increased Z&K's contract by $38,379, moving the not-to-exceed total from $82,720 to $117,112.
Subsequent to the execu?on of the First Amendment, further unforeseen field complica?ons arose, specifically requiring addi?onal change order work for electrical conduits to establish cri?cal connec?ons to the project's electrical meters. Resolving these electrical connec?vity issues extended the construc?on ?meline even further beyond the previous schedule adjustments.
Because these ongoing modifica?ons required con?nued ac?ve field coordina?on, technical oversight, and project administra?on to bring the remaining street ligh?ng and irriga?on meter connec?ons to final comple?on, Z&K’s team was required on-site past their previously expanded dura?on. Staff requests approval of the Second Amendment to increase the contract's not-toexceed amount by $42,488, resulting in a new total authorized contract compensation of $159,600.
Background
The Median Improvement Project aims to enhance traffic safety and community aesthe?cs by installing new raised landscaped medians at three key locations:
Cantu Galleano Road between Hamner Avenue and Goodman Way Archibald Avenue between Corbin Drive and the existing raised median to the north River Road at Baron Drive
The project is constructed in two phases. Phase 1 (hardscape installa?on including median curbs and conduits) was awarded to Hardy & Harper on November 13, 2024, and successfully completed in late April 2025. Phase 2 (landscaping, irriga?on, monuments, and ligh?ng) was awarded to Superb Engineering, Inc. on May 14, 2025, with Z&K providing construc?on management and inspec?on services to ensure all work meets the City’s quality standards and procedures. Due to the prolonged field ?meline caused by the subsequent electrical conduit modifica?ons and meter connec?on issues, the Second Amendment is now necessary to ensure complete professional oversight through final project closeout.
Environmental
The project remains categorically exempt under CEQA Guideline §15301 (Existing Facilities).
Strategic Plan Action - Priority Level: 2 | Target #: E | Goal #: F Create a walkable community.
Fiscal Impact
The Median Improvement Project - Phase 2 is included in the 2025-26 Capital Improvement Program. The total fiscal impact of the proposed ac?on is $42,488. Sufficient funds are currently available within the project's allocated budget to absorb this increase, and there is an adequate fund balance available in the Measure A account to cover this cost. No budget adjustment is 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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required. The existing project budget lines remain established as follows:
Project
Number
Funding
Source
Account
Adopted FY25-26
Budget
Available budget
93039 Gas Tax
200-500-6660-
93039
$370,000.00 $28,109.64
93039 Measure A
210-500-6660-
93039
$587,004.16 $502.73
94010 Measure A
210-510-6660-
94010
$240,413.00 $152,413
93036 Measure A
210-510-6660-
93036
$150,000.00 $57,159
Prior City Council/Commission Action
On October 11, 2023 City Council approved Task Order No. 1 for the initial design of the median.
On April 10, 2024, City Council provided staff with a direc?on on a preferred traffic safety op?on for the River Rd median. On November 13, 2024 city council awarded a construc?on contract to Hardy and Harper Inc for the construction of Phase 1.
On May 14, 2025 City Councill awarded a construc?on contract to Superb Engineering for the construction of Phase 2.
On January 14, 2026 City Council approved the First Amendment to the Professional Service Agreement with Z&K Consultants.
Attachment(s)
Attachment 1 - Location Map
Attachment 2 - Professional Services Agreement
Attachment 3 - First Amendment to Agreement with Z&K
Attachment 3.1 - Exhibit A to First Amendment - Z&K Amendment Request Attachment 4 - Second Amendment to Agreement with Z&K
Attachment 4.1 - Exhibit A top Second Amendment - Z&K Agreement 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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A
D
R
BUSHMASTER ST
PLEASANT HILL CIR
MONTE VISTA CT
ROSEWOOD CIR
COPPER SKY
MIC
A
H
S
T
AVEN CT
GREAT FALLS ST
C
A
M
BRIA
DR
OAK TREE LN
CAMP ROCK ST
ELLIS PARK TRL
TRADING POST CT
C
ALIT
ERRA
C
T
PALM CIR
M
O
O
N
RIVER
S
T
CABELA ST
ROLLING MEADOW ST
GANNET ST
GROUSE ST
KASSELL RD
CAVALRY CIR
WHIMBREL DR
MORAB
S
T
GOLD
DUST
S
T
PIONEER CT
OSPREY ST
HIDDEN RIVER
ALMOND GROVE CT
BLUE RIVER CT
COBBLE LN
LAKEV I E W CIR
POST ST
GREENWARD CT
ONYX CT
BAYRIDGE ST
MAYC
RES
T
AVE
PR
AIRIE
MEADOW
RD
DELLBROOK ST
SWAN
LAKE MOBILE HOME PARK
RAPID
S
D
R
STAR RUBY AVE
KING ARTHUR
DR
BAY CIR
BITTERCRESS WAY
GRAND RIVER CIR
GATHERING PL
CALF ST
SHADY TREE ST
FESTIVE DR
LAUREL DR
OAK LEAF DR
BOXW OOD DR
TRAIL RIDERS WAY
MERIDIAN CT
G
ALE LN
HEATHGROVE DR
C
ALIN
A LN
JADE CT
KENSINGTON CT
LANDERWOOD DR
OAK CREST CIR
EST
O
NIA
N
D
R
WOODCREST CT
G
OLD
SPIRIT
S
T
M
A
RIG
OLD
S
T
PEACH BLOSSOM ST
DIAMOND BACK
RD
MERRY MEADOWS DR
HOLLIS
S
T
CED
A
R
C
REEK
R
D
EXCALIBUR
DR
LOGSDON DR
WA
KE FOREST DR
ORANGEVALE AVE
IVY GLEN DR
LONG
B
R
ANC
H
S
T
VALEN
CIA
S
T
TARAH ST
STONEBROOK CT
BLUE ROCK CT
S
O
A
RIN
G
BIRD
CT
HUNTERVALE DR
JU
BILEE PL
LARGODR
NILE WAY
G
OLDY
ST
HA
R
M
O
N
Y
D
R
CED
A
R
C
REEK
R
D
WALNUT GROVE AVE
RISIN
G
S
TA
R
D
R
MUSTANG WAY
ORANGE ST
WEEPING WILLOW CT
TISDALE ST
BADMINTONST
WHITELILY ST
GOLDEN BIT ST
F EI LDSTREAM CT
FOUNTAINBROOK LN
GOLDEN DR
ODYSSEY WAY
ALVARADO LN
GLA
ZIER LN
EDGEWOOD DR
NORTHVIEW ST
PRAIRIE ROSE LN
LITTLE RIVER RD
OUTBACK WAY
BALTIMORE ST
ASPEN LEAF LN
FOXTROT WAY
S
U
M
NER
AVE
CROSSFIRE CT
SUNNY SPRINGS ST
ROBINBROOK CT
BLU
FF
VIEW
LN
MEADOWS
WAY
FA
R
M
ALL WAY
NORTHFORK DR
SHOREHAM
S
T
S
H
A
D
YSIDE
WAY
DELICIOUS
WAY
THORNBURY LN
BYXBEE CT
AGATE CT
GRAND PRAIRIE TRL
ROSEWOOD CIR
RETA
M
A
S
T
QUAIL RUN RD
WATERLINE
RD
QUARTER HORSE DR
RIO
B
RAV
O
AVE
STARFLOWER ST
A
M
B
E
R
D
R
PHEASANT KNOLL RD
WALTERS ST
INDIAN CANYON CIR
CEDA
N
O LN
FULLER RANCH
RD
PRAIRIE SMOKE RD
LUNA ST
ORCHID DR
COLEMAN CT
OLMSTEAD ST
CO
T
TA
GE G
R
O
V
E
DR
KALY CT
SIENNA PL
ITHICA DR
GULFSTREAM CT
FALLSGROVE DR
E
DIN
B
U
R
G
H
R
D
C
AX
T
O
N
S
T
ANJOU ST
ALTFILLISCHCT
G
RANJ
A
VISTA
DEL RIO
DORSETT GOLDEN ST
C
O
Y
O
TE T
RAIL LN
SUMTER ST
NIGHTINGALE CT
S
TILLBRO
O
K
WAY
MALLORY CT
IR
O
N
HORSE LN
M
ADDO
X
CT
WOLFHOUND ST
PINTAIL LOOP
MORNING HILLS
DR
TIGARD LN C
AY
U
G
A
WAY
CORONA VALLEY AVE
HEISLER ST
STERN CT
SANDHILL CRANE RD
GOOSE ST
FALL C
REEK
D
R
EVER
GLA
DES
S
T
L A PRADERA WAY
HILL
GROVE ST
PORT ARTHUR DR
FOXPOINT CT
BENGAL
WAY
BLOSSOM WAY
MULAN ST
C
O
N
CER
T
O
D
R
NARCIS
SE D
R
PRIMROSE RD
BLUE RIBBON LN
S
ETTLERS RIDGE CT
REDWOOD VALLEY RD
HONEY BROOK CT
STRATUS CT
CHANNEL CT
VILLA
GE D
R
COLDBROOK CIR
H
A
M
NER
AVE
SIMAS CT
MEADOWVALE ST
B
L
UEBEL
L
ST
TERP CT
BLUE CRAB CT
JERSEY ST
LANCELOT
DR
NORTHLANDS RD
FLA
G
S
TAFF DR
LEIGHTON
DR
ALDERGATE DR
G
YPS
U
M
CREEK
DR
HOLLYHEATH CT
W
HITEWELL R
D
FIELDMASTER ST
FAIRLA
NE AVE
GROUND VI Y CT
HIDDEN WATER RD
TABLE BLUFF CIR
BALLAD DR
PEACH
AVE
W
HITE
CLOVER WAY
CANTERWOOD CT
CEDAR GROVE CT
ROUNDWOOD DR
RET
RIEVER
S
T
SELB
Y
AVE
VALLEY CREEK ST
ORTEGA CT
CLEM
S
O
N
D
R
DOVE
VALLEY
WAY
ANNA CT
WILD LUPINE R
D
RUNYON DR
HARVEST VALLEY AVE
C
A
B
RILL
O
WAY
SYMPHONY DR
ANZA VISTA CT
A
S
H
WELL C
T
LEILANI CT
FAIRCHILD DR
A
N
NANDALE PL
BRIDGEWATER DR LIVE OAK DR
HEISLER ST
RONDO DR
DEL REY CT
SWAN LAKE AVE
BEECHWOOD CT
EVERGREEN DR
SERENADEDR
RAE CT
HOOPER
B
AY
RD
LIN
D
SEY
C
T
CANDRA
DR
ALDERWOOD AVE
ROSELAI CT
VILLA ROSA CT
CO
B
BLE C
REEK
D
R
PLAYFAIRWAY
GOLD CREEK DR
BECKER DR
SWIFTWATER CT
H
OP CLO
VER
RD
GOLDEN NECTAR CT
FOX HOLLOW CIR
PIMLICO
PL
SOLEIL DR
KEN
T
O
N PL
ENCLAVE DR
HAWTHORNE AVE
PATTISON ST
ELM
GROVE
AVE
WILDFLOWER CT
M
ULAN
ST
CHLOE CT
WIND CHIME PL
ELIAS
ST
MONET DR
EASTVALE PKWY
T
HERES
A
S
T
CATTLEMAN
DR
THOROUGHBRED CT
OPERA CT
LOURENCO LN
E
M
MERDALE
ST
CAROLIN
A
S LN
BRAMBLE ST
GREEN RIVER DR
MOONFLOWER DR
MCKENZIE CT
A
CEY
S
T
LEA
N
NE S
T
PIAZZA CT
KIWI AVE
LINNEA ST
ANGUS
S
T
T
REAS
U
RE DR
OLD PEA
K LN
R
O
SEW
O
O
D
WAY
HIDDEN VALLEY ST
PEACH GROVE LN
CORTLAND ST
WOODLANDS ST
COOL SPRINGS ST
BEAVER CREEK DR LILYROSE ST
FESTIVAL
WAY
OLITE DR
H
A
ZELN
U
T
D
R
GLORY DR
BAY ST
BURBANK RD
ALPINE
ST
C
OFFEEBER
RY
D
R
STAFFORD ST
C
RIPPLE C
REEK
D
R
SNOWDROP ST
N
U
T
G
R
O
VE AVE
KOURTNEY CT
NICOLE CT
PRA RI EI SI LAND C RI
PARKWOOD AVE
S
T
O
N
E
BROOK DR
RIO LOBO CIR
LONSDALE CT
S
T
ONEG
ATE D
R
M
A
G
GIE LN
FOOTHILL DR
JACK LN
DANDELION ST
FUJI S
T
ANGELINE FALLS WAY
WHITE MESA CIR
WESTERLY WAY
SPIN
DLEW
O
O
D
D
R
LAURELWOOD AVE
MANDEVILLE CT
ROCKROSE CT
CANYON CREST
WO
O
DPIGEO
N
R
D
S
U
N
G
OLD
AVE
PINEW
O
O
D
C
T
DEER
C
A
N
Y
O
N
LIMESTONE LN
RED
G
OLD
ST
DESI LN
VALLEY
MEADO
W
AVE
LONGHORNE DR
JASPER DR
W
HISPER
WIN
D
D
R
PEAR AVE
PROSPECTOR CT
MURWOOD
COOL MEADOW DR
BLACK HORSE ST
MEADOWBROOK LN
CLORIS ST
BRIAR ST
NORWEGIAN ST
HUNGARIAN ST
SUNNY BROOK LN
MUSTANG ST
PA
D
DLEW
HEEL D
R
ELDER
BER
RY
AV
E
LEMON VALLEY AVE
SILVERW
O
O
D
D
R
CAMPOLINA DR
CARNATION ST
BRIGHT WATER CIR
TURF PARADISE ST
WILD ROSE DR
EAGLE RIVER RD
OSAGE RIVER CT
LU
C
TI E D
R
RIVER DOWNS DR
G
OLDEN
CLUB
DR
ANNIKA WAY
MAISEY CT
H
A
R
R
O
W
S
T
PAR
K
CIR
EXCELSIOR DR
RIVER BANK LN
T
HIS
TLED
O
W
N
S
T
LYONNAIS ST
M
APLE
G
LEN
DR
ROLLING STREAM PL
PAINTED CANYON DR
JA
MES
T
O
W
N
AVE
ASTERLEAF LN
WIND RIVER RD
PINENUT PATH
BITTERSWEET LN
PROMONTORY LN
SILAS PHELPS DR
ARC
A
DIA
S
T
CATALINA ST
KINGSLEY CT
BASHKIR ST
LANDING CT
CLEMEN
TINE D
R
AGOURA ST
G
A
M
EBIRD
S
T
EASTERN SHORE DR
RICK LN
AVENLY GLEN WAY
PEB
BLE
CREEK
D
R
CYPRESS DR
SUGARLOAF DR
ROARING CREEK CIR
BLA
C
K
BIR
D LN
S
E
R
E
NITY FALLS
RD
GOLDENROD DR
R
E
D
HAVEN
ST
MEEKER
D
R
ALDER DR
GARDENIA CT
FALCON RIDGE RD
WISEMAN DR
LOST HORSE RD
CAIRO CT
RAINIER AVE
WINCHESTER CIR
WOODSIDE ST
JIMSON CT
EMMERGLEN WAY
WALTERS ST
C
A
R
R
OLLT
O
N PL
C
A
N
OPY
L
N
VERNAZZA
PL
NECTARINE AVE
BRIDAL TRAIL CIR
SONG SPARROW RD
W
O
O
D
R
U
S
H
WAY
BRIDGE ST
BODINE WAY
S
C
H
OLA
R
WAY
HOLLOWBROOK WAY
TIBURON DR
TOM SAWYER WAY
SHORTHORN DR
SCOUT RANCH RD
TANGER LN
M
A
X
WAY
RIVER
R
U
N
C
T
EMPIRE CT
P
E
T
E
R
WILKS
CT
HUDSON RIVER DR
B
O
DEG
A
C
T
YUM
A TERRACE CT
COLEBROOK DR
DALEBROOK DR
WHISPERING HILLS DR
DELAWA
RE RIVER
D
R
LARS
EN
BAY
S
T
VIEN
N
A
D
R
DEER CREEK DR
BURBANK RD
SANSOME CT
TRACEY WAY
ALTA RI CT
PRESIDIO
R
D
SEQUIN CT
BO
ULDER CREEK DR
NORDLAND DR
APPLE GROVE CT
FEATHER DR
BABBLING BROOK WAY
S
T
O
C
KT
O
N
DR
RIVER RD
HIG
HLA
N
D
D
R
HELLM
A
N
AVE
VERONA PL
CLEVELAND BAY CT
CACTUS FLOWER ST
RIO
G
R
A
N
DE D
R
R
VI ER
GLEN CT
JASPER LOOP
VIVA DR
IBIS DR
S
TA
MPEDE S
T
WOODGLEN LN
FOWLER LN
LAVONDA ST
TOPEKA CT
MCINTOSH CT
KAYAK ST
M
A
C
K
NI AW
C
T
CAMPFIRE PL
EASTER BAY DR
KERN RIVER DR
DEARBORN ST
PRELUDE ST
RED OAK
DR
T
O
U
R
M
ALINE
DR
CITRUS VALLEY AVE
SLEEPY CREEK DR
SERE
NIT
Y
ST
LOWER
C
REEK
ST
FE
RN
CT
FOREST WIN D ST
ARCTIC FOX AVE
HOLLAND CT
PINEG
R
O
VE PL
TARPAN CT
WOOD CANYON CT
ASHFORD MILL CT
CREEK SAND CT
SAN REMO DR
RIVERBOAT DR
BETHANY CT
WANDERING RILL CT
GRAY HAW K CT
SYDNEY CT
COYOTE VALLEY ST
PERKINS CT
CANTER COVE CT
NOR CI C RI
ELLA DR
GREENBELT RD
CASABLANCA CT
M
A
R
K
T
WAIN
C
T
JANTINA CT
POPPY VIEW CT
PARK
C
RI
ROSINE DR
BRANT CT
A ST
KRISTI LYNN CT
FAIRLANE CIR
EGYPTIAN CT
ROSE MARIE LN
LIMONIUM LN
S
P
RINGCRES
T
ST
A
R
C
HIB
ALD
AVE
SPRINGWATER LN
BELYNN CT
BLUEFIELD CT
SMITH RIVER RD
MAYBERRY CIR
CORNFLOWER CT
CITRUS ST
ASPEN GROVE RD
RUNNING DEER CI R
CURRENT DR
PLUM
AVE
SPRUCEGROVE CT
EAGLEBLUFF LN
JA
KE WAY
BLUE ASH CT
CHERRY
C
R
EEK
C RI
HEATHER LEE ST
JANELLE CIR BLACK HAW K RD
HAZEL S
T
CRESCENDO CT
FALL WAY
LARKSPUR AVE
RIVERGLEN DR
PRAIRIECREEK PL
REPOSA CT
ALEXANDRIA AVE
FLEUVE C RI
SHINKLE DR
VANDEWATER ST
STRATUS ST
DELAWARE PARK CT
SORREL LN
GIN
GER
D
R
PINE GROVE LN
WHITE OWL CT
RIVERBOAT DR
LAKESHORE ST
MILANA DR
RIC
O
C
T
GIN
K
O
C
T
AGUA CLARA CIR
FREESIA CT
BRASS RING LN
ELK GROVE DR
KAWEAH CT
ANGELS CAMP CT
PERRY ANN CIR
DOLLY CT
LAUREL CT
SHALLOW BROOK CT
COLDWATER CT
CHARIOT RD
SADDLE CIR
EAST CREEK CT
HENRY ST
EMERALD CANYONCT
PARK CITY DR
BROOKSHIRE CT
TWIN CREEK CT
LAS BRISAS CT
SILVER SADDLE CT
BRUSH CREEK CT
GINGERWOOD CT
MOONFLOW ER CT
HEATHERWOOD DR
RIVER DOWNS ST
R
U
BY
GIA
N
T
C
T
SOFTWOOD CT
MOSSWOOD CT
TALA
SI D
R
C
RI O LLA CIR
BERTS WAY
CANTATA DR
ALDER BROOK LN
S AGE W
REN CT
CASA DE MARIA CT
MILTON ST
STILLBROOK WAY
BARNETT LN
PAUL ST
ROCK ROSE CT
OLD GROVE CIR
LOS
T
RIV
ER
R
D
MID
NIG
H
T
R
O
SE CIR
WAGON CREEK WAY
SUNRISE CIR
WHIPPET ST
BLACK FOREST DR
TENNESSEE RIVER CT
FISKE DR
ELYSIAN CT
A
QUILA
WAY
QUARRY CREEK CT
ALPACA CT
RUBY CANYON DR
RIVERBOAT DR
MERIDIAN ST
MUSK MALLOW CT
ARM
O
U
R
CI R
M
O
R
NIN
G
MIS
T
D
R
ROYAL DIAMOND CT
WESTCLIFF WAY
CHAMPION WAY
CRAIGBURN CIR
ALEXANDRIA AVE
SPICEWOOD CIR
JAMBOREE DR
ELYS
S
E
ST
ROWEN CT
FLORENCE ST
REBECCA RYAN CT
JAMES RIVER DR
HUNTERS RUN CT
BALD EAGLE DR
RAFT
CIR
IVY SPRINGS CT
SKOKORAT CT
TERRITORY LN
T
HIS
TLE S
T
MARBLE WAY
E
RICA
CT
GRAPEWIN ST
SCHLEISMAN RD
FARMBOROUGH CT
S
WIS
S
C
T
AUTUMN CREEK CT
TRINITY DR
WATERVILLE CT
RI VER RD
DEW DROP CT
S
N
APD
R
A
G
O
N
S
T
CHANDLER ST
PERSIMMON CT
B
A
R
WIC
K
CT
M
A
DER
A
C
T
PLUMMER CREEK CT
C
A
N
OE D
R
HOLLYWOOD AVE
SILENT STREAM CT
ROSS
ST
FABIOLA LN
COLUMBIA LN
SALINE DR
COMFORT COVE LN
RIVER
T
R
AILS
D
R
BISONCT
ESTANCIA LN
ORCHARD DR
RASPBERRY CT
WATERLILY CT
SWEET CLOVER CT
WIN
TER
BER
RY
WAY
COLONIAL DOW NS ST
ROCK CANYON CT
OOSTEN FARMS RD
DEERPATH CIR
POINTER LOOP
OAKHURST ST
DAIRY ST
SWAN CREEK DR
KAMELIA ST
BREEZE LN
ANDARAVIDA RD
WINDFLOWER CT
COLLEGE PARK DR
DAPH
NE S
T
BURRINGTON ST
DEL
MAR CIR
CLEVELA
N
D
AVE
HOMECO MING DR
CLEAR CANYON
CT
FOUR
WINDS CT
LEGATO CT
TURTLE MOUNTAIN CIR
EAGLE NEST CT
EVERT DR
GERTRUDIS CT
M
A
S
SYHARRI S WAY
HEAR T HSTO N E CIR
GLOVER CT
STAR GAZER CT
HAIDER CT
KNOWLWOOD CT
IRIS
C
T
POMEGRANATE CT
LAVEN
DER
S
T
LOWELL ST
CASTLE RD
WILD LILA
C
CT
GOLDCREST LN
R
O
C
K
C
REEK
CT
GREY HERON CT
LOKAI
CT
H
ALL AVE
RIVER RD
BRISTOL BAY CIR
SAGEMONT CT
MOON FLOWER DR
BLUE MIS
T
C
T
DRAKE DR
MEADOWSWEET
DR
RED C
A
RDINAL CT
B
ULL THISTLE CT
TIGER HORSE CIR
FRANKLIN LN
EL D
O
R
A
D
O
D
R
B
R
A
M
A
S
T
BARON
DR
GRAYLING DR
T
WINSPUR
CT
KIS
OCT
D
AFFO
DIL C
T
LILA
C
C
T
BRYSON AVE
LOTUS ST
LEM
ON GRASS AVE
WARM CREEK CT
CA
RI C
T
ROSEB
AY
CT
S
TA
RFLOWER CT
POTTER
VALLEY
DR
VERNAL SPRING CT
SHADY KNOLL DR
RYAN LN
JEANNIE ANN CIR
FERN CRE E K
CT
DEEPWATER BEND RD
B
RIA
N
HEA
D
D
R
PA
N
TA
N
E
RIO
DR
APPLE MOSS CT
POTTER CREEK DR
SILVE
R
WEED W
AY
S
A
D
DLETRE
E
CT
LO
S
T
FORT
PL
S
C
H
OLA
R
WAY
SCHLEISMAN RD
H
UNTER RD
SAN ALISO CT
LA
M
ES
A
S
T
GRE E
N
GRA
S
S
C
T
CELEBRATION DR
H
AVEN
H
U
R
S
T
S
T
B
RANCH
CT
SEA
SIDE ST
LOS ROBLES CT
S
A
N
D
D
U
NES
S
T
ARMADILLO DR
A
N
NEB
U
RY
D
R
B
RIG
HT
G
E
M
C
T
BLAZING STAR DR
D
AY
B
R
E
A
K
D
R
P
ERIDOT CT
TAYLOR
WAY
MEU
RIC
E CIR
EMERALD
DOWNS ST
JARDENE ST
CORALWOOD CT
DUSTYTRAIL RD
LY
N
D
SEY
S
T
EDGEWOOD DR
PHEASANT WAY
OH OI R VI ER DR WOODLAND DR
BEACONSFIELD LN
ENGLISH SETTER ST
B
O
R
GES
S
T
SILVEIR
A
S
T
ICELA
N
DIC
S
T
EL PR
A
D
O
AVE
KAISHA ST
LA
KE SPRIN
G
S
S
T
W
HITEWATER
S
T
BUCKHART ST
LA
U
REL S
T
W
HIT
H
E
R
S
WAY
C
O
S
M
O
S
S
T
BURROW S
WAY
MEA
D
O
W
RID
GE
MIS
T
Y
MEA
D
O
W
R
D
PASO
FINO
S
T
TIGER LILY CT
BROOKTREE ST
ST A N
DIN
G
R
O
C
K
R
D
SHEFFIELD
ST
AMBERVIEW PL
AMBER SKY WAY
DOCK
D
R
SUMMIT DR
WINDROSE AVE
NORTH SHORE DR
LIMONITE AVE
I 15
I 15
KENDRA LN
BRAYTON AVE
PROVIDENCE WAY
I 15
I 15
MONTEREY
CIR
VILLAGE
D
R
Mill Creek
Cucamonga
Creek
DAIRYLAND
PARK
MCCUNE
FAMILY
PARK
RIVER
TRAILS
PARK
HARADA
HERITAGE
PARK
ORCHARD
PARK
VERNOLA PARK
JAMES
C HUBER
PARK
RIVER
WALK PARK
HARMONY PARK
LIMONITE
MEADOWS
PARK
CEDAR
CREEK PARK
PACER
PARK
SILVERLAKES
PARK
CAMBRIA PARK
CLARK
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A- 2025- 047
AGREEMENT FOR SERVICES
BETWEEN
THE CITY OF EASTVALE
AND
Z&K CONSULTANTS
This Agreement for Services (" Agreement") is entered into as of this ti`( day of NiA ( , 2025 by and between the City of Eastvale, a municipal corporation (" City") and Z & K Consultants, Inc., a California corporation (" Contractor"). City and Contractor are sometimes hereinafter individually referred to as " Party" and hereinafter collectively referred to as the " Parties."
RECITALS
A. City has sought, by request for proposals the performance of the services defined and described particularly in Section 2 of this Agreement.
B. Contractor, following submission of a proposal for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services.
C. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of Section 20 " Termination of Agreement" of this Agreement, the Term of this Agreement shall commence on the date first ascribed above and terminate upon completion of the Scope of Services and final payment is rendered to Contractor.
SECTION 2. SCOPE OF SERVICES.
Contractor agrees to perform the services set forth in Exhibit " A" "Scope of Services" ( hereinafter, the " Services") and made a part of this Agreement by this reference.
SECTION 3. ADDITIONAL SERVICES.
Contractor shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with 4917- 9033- 3247 vl 655
Section 26 " Administration and Implementation" or Section 28 " Amendment" of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
a) Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit " B" "Compensation" and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Eighty -Two Thousand Seven Hundred Twenty Dollars 82, 720. 0), unless additional compensation is approved in writing in accordance with Section 26 " Administration and Implementation" or Section 28 " Amendment" of this Agreement.
b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection ( a) and Exhibit " B" include payment of labor on an hourly basis ( as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection ( c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission.
c) Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty ( 30) days of receipt of Contractor' scorrect and undisputed invoice. d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Contractor' swork under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor' swork within sixty ( 60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Contractor' swork shall be deemed to have been accepted. City' sacceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Contractor' s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 " Indemnification" and Section 17 Insurance."
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SECTION 6. OWNERSHIP OF DOCUMENTS.
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.
If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor' sguarantees and warranties in Section 9 " Standard of Performance" of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
All final work product developed by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such final work product if paid for by the City. This provision specifically excludes Contractors' work notes and drafts, which are owned by Contractor, not City.
SECTION 7. CONTRACTOR' SBOOKS AND RECORDS.
a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor' sperformance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to the Services, including expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three ( 3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code Section 8546. 7, if the total compensation in Section 4 exceeds ten thousand dollars 10, 000.), this Agreement and the Contractor' s books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three ( 3) years after final payment under the Agreement.
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b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor' saddress indicated for receipt of notices in this Agreement.
c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor' sbusiness, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors - in -interest and authorized representatives.
SECTION 8. INDEPENDENT CONTRACTOR.
a) Contractor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise.
b) The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor' sexclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Contractor or any of Contractor' spersonnel.
Contractor shall not at any time or in any manner represent that Contractor or any of Contractor' spersonnel are in any manner officials, officers, or employees of City. c) Neither Contractor, nor any of Contractor' spersonnel shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City' s employees. Contractor expressly waives any claim Contractor, its officers, employees, agents or subcontractors, may have to any such rights. Contractor' s indemnity obligations in Section 16 " Indemnification" of this Agreement include the obligation to indemnify the City from and against any liability that may arise related to claims that Contractor, its officers, employees, agents or subcontractors, are entitled to retirement, health care or any other benefits that accrue to City employees. This provision shall survive the expiration or earlier termination of this Agreement.
SECTION 9. STANDARD OF PERFORMANCE.
Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement. In addition 4 4917- 9033- 3247 vl 658
to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit "A" "Scope of Work" that shall also be applicable to Contractor' swork under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this section.
SECTION 11. PREVAILING WAGE LAWS
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), the Davis -Bacon Act of 1931 and 23 USC 113, which require the payment of prevailing wage rates and the performance of other requirements on " public works" and " maintenance" projects. Contractor agrees to fully comply with such Prevailing Wage Laws.
SECTION 12. NONDISCRIMINATION.
Contractor shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U. S. C. A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
a) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor' sperformance of 5-
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the Services. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. b) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non -related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. c) City understands and acknowledges that Contractor will perform non - related services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered " voluntary" provided Contractor gives City notice of such court order or subpoena.
c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and
conduct.
fees, including attorney' sfees, caused by or incurred as a result of Contractor' s Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any 6 4917- 9033- 3247 vl 660
such response does not imply or mean the right by City to control, direct, or rewrite said response. Contractor shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.
SECTION 16. INDEMNIFICATION.
a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Contractor' sservices, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all liability ( including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys' fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor, in the performance of professional services under this Agreement. b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability ( including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys' fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor.
c) Indemnification from Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.
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d) City' s Negligence. The provisions of this section do not apply to claims occurring as a result of City' s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.
SECTION 17. INSURANCE.
Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit "C" "Insurance" and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Contractor agrees to provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under this Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement or any portion of this Agreement
duties or
or the performance of any of Contractor' s
obligations under this Agreement without the prior written consent of the City.
Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 " Termination of Agreement." City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.
SECTION 19. CONTINUITY OF PERSONNEL.
Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor' sstaff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor' sstaff and subcontractors, if any, assigned to perform the Services prior to and during any such performance.
SECTION 20. TERMINATION OF AGREEMENT.
a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. b) Contractor may terminate this Agreement for cause at any time upon thirty 30) days written notice of termination to City.
c) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor, or City may terminate this Agreement immediately upon written notice. 8 4917- 9033- 3247 vl 662
d) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor' spossession shall be returned to City.
Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 "Compensation and Method of Payment" of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 " Compensation and Method of Payment" of this Agreement.
SECTION 21. DEFAULT.
In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty ( 30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 " Termination of Agreement." Any failure on the part of the City to give notice of the Contractor' sdefault shall not be deemed to result in a waiver of the City' s legal rights or any rights arising out of any provision of this Agreement.
SECTION 22. EXCUSABLE DELAYS.
Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:
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To City:
To Contractor:
City of Eastvale
Attn: Public Works Director
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
Z&K Consultants
Crystal Fraire, President
17130 Van Buren Blvd., Suite 122
Riverside, CA 92504
Notice shall be deemed effective on the date personally delivered or, if mailed, three ( 3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.
SECTION 26. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 "Amendment" and the City Manager' s contracting authority under the Eastvale Municipal Code.
SECTION 27. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 28. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if it does not exceed the amount that may be approved administratively pursuant to the Eastvale Municipal Code. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City' s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City' srights under this Agreement. All other amendments shall be approved by the City Council.
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SECTION 29. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work by Contractor shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 30. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U. S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney' sfees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 32. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits " A" through " C", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 33. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision( s). 4917- 9033- 3247 vl 665
SECTION 34. CONFLICTING TERMS.
Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first -above written.
SIGNATURES ON FOLLOWING PAGE]
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CITY OF EASTVALE
Mark Orme
City Manager
ATTEST:
Marc Donohue
City Clerk
APPROVED AS TO FORM
Erica Vega
City Attorney
Z&K Consultants
Crystal Fraire
President
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EXHIBIT "A"
SCOPE OF SERVICES
Contractor will perform all services listed in the section entitled " Project Understanding & Scope of Work" in the proposal submitted by Contractor dated April 1, 2025 in response to the City' sRequest for Proposals for Construction Management and Inspection Services for the 2024 Median Improvement Project Phase 2 attached hereto and incorporated as if fully set forth herein.
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668
EXHIBIT " B"
COMPENSATION
Contractor will perform all Services in accordance with the rates and sums listed in Contractor' s Cost Proposal dated April 1, 2025 submitted in response to the City' s Request for Proposals for Construction Management and Inspection Services for the 2024 Median Improvement Project Phase 2 attached hereto and incorporated as if fully set forth herein.
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C- 1
669
EXHIBIT " C"
INSURANCE
A. Insurance Requirements. Contractor shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Contractor, its agents, representatives or employees. Insurance is to be placed with insurers with a current A. M.
Best' srating of no less than A: VII.
Contractor shall provide the following scope and limits of insurance:
1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Commercial General Liability. Insurance Services Office form Commercial General Liability coverage ( Occurrence Form CG 0001). 2) Automobile. Insurance Services Office form number CA 0001 Ed. 1/ 87) covering Automobile Liability, including code 1 " any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. 3) Workers' Compensation. Workers' Compensation insurance as required by the Labor Code of State of California covering all persons providing Services on behalf of the Contractor and all risks to such persons under this Agreement. 4) Professional Liability. Professional liability insurance appropriate to the Contractor' sprofession. This coverage may be written on a " claims made" basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three ( 3) consecutive years following the completion of Contractor' sservices or the termination of this Agreement. During this additional three ( 3) year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.
2. Minimum Limits of Insurance. Contractor shall maintain limits of insurance no less than:
1) Commercial General Liability. $ 1, 000,00 general aggregate for bodily injury, personal injury and property damage. 2) Automobile. $ 1, 000,00 per accident for bodily injury and property damage. A combined single limit policy with aggregate limits in an amount of 4917- 9033- 3247 vl
C- 1
670
not less than $ 2, 000,00 shall be considered equivalent to the said required minimum limits set forth above.
3) Workers' Compensation. Workers' Compensation as required by the Labor Code of the State of California of not less than $ 1, 000,00per occurrence. 4) Professional Liability. $ 1, 000,00 per occurrence.
B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions:
1. All Policies. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.
2. Commercial General Liability and Automobile Liability Coverages. 1) City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees. 2) Contractor' sinsurance coverage shall be primary insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self- insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Contractor' sinsurance. 3) Contractor' sinsurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer' sliability.
4) Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.
3. Workers' Compensation Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation 4917- 9033. 3247 vl
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671
against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Contractor.
C. Other Requirements. Contractor agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Contractor furnish City with copies of original endorsements effecting coverage required by this Exhibit "C". The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Contractor shall furnish certificates and endorsements from each subcontractor identical to those Contractor provides.
2. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Contractor' sliability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
4917- 9033- 3247 vl
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siN Z&KCONS- 01
ACCPRGY CERTIFICATE OF LIABILITY INSURANCE
SANDYANA_ GARAJ
DATEE( MMI 025rn
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy( ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement( s).
PRODUCER
NFP Property & Casualty Services, Inc.
1551 North Tustin Avenue
Suite 500
Santa Ana, CA 92705
al€ ACT Ashly James
N, ); (623) 278- 4358
FAX
NC, No):( 623) 278- 4358
X D ss, ashly. James@nfp. com
INSUREDS) AFFORDING COVERAGE NAIL N
INSURER A: Travelers Property Casualty Company of America 25674
INSURED
Z & K Consultants, Inc.
22295 Jessamine Way
Corona, CA 92883
INSURER B : HDI Global Specialty SE A1340J
INSURER C : James River Insurance Company 12203
INSURER 0 :
INSURER E :
INSURER F :
EVISION NUMBER:
THIS IS TO CERTIFY THAT
INDICATED. NOTWITHSTANDING
CERTIFICATE MAY BE ISSUED
EXCLUSIONS AND CONDITIONS
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TYPE OF INSURANCE LTR
ADDL
INSD
SUER
WVD POLICY NUMBER
POLICY EFF
MM/ DO/ YYYY)
POLICY EXP
CMMIDDIYYYYI LIMITS
A X COMMERCIAL GENERAL LIABILITY
X
6802J978123 5! 18/ 2024 5/ 18/ 2025
EACH OCCURRENCE 1, 000,00
CLAIMS -MADE I X I OCCUR DAMAGES ( RENTED
PREMISES ( Ea occurrence) 1, 000,00
MED EXP ( Any ono person) 5, 000
PERSONAL & ADV INJURY 1, 000,00
GEM AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 2, 000,00 1 POLICY X JET I LOC PRODUCTS - COMP/ O AGG 2, 000,00
OTHER:
A AUTOMOBILE
fX
H
LIABILITY
ANY AUTO
SCHEDULED
AUTOS
y Ep AUTOS ONNLY
X BA6W812054 5/ 18/ 2024 5/ 18/ 2025
COMBINED SINGLE LIMIT
Ea accident)
1, 000,00
BODILY INJURY ( Per person)
OWNED
AUTOS ONLY BODILY (( Parr accdent)
E
AUTOS ONLY
OOPER7YINJURY Per accident) AMAGE I
A X UMBRELLA LIAB I X I OCCUR
CUP7W800864 5/ 18/ 2024 5/ 18/ 2025
EACH OCCURRENCE 5, 000,00
EXCESS LIAB CLAIMS - MADE AGGREGATE 5, 000,00
DED . X RETENTIONS 0
Prod Comp 5, 000,00
A WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/ PARTNER/ EXECUTIVE
FFICER/ MEMB@@R EXCLUDED?
Mandatory n NH)
li yes descabo under
DESCRIPTION OF OPERATIONS
Y / N
N / A
X UB9K77696A 5/ 18/ 2024 5/ 18/ 2025
X PER OTHATUTE ER
E. L. EACH ACCIDENT 1, 000,00
E. L. DISEASE - EA EMPLOYEE 1, 000,00
below E. L. DISEASE - POLICY LIMIT 1, 000,00
B
C
E&O/ Professlonal Lia
Excess Liability
FRL- H-P-L- 00003201- 01
00148570- 1
7/ 10/ 224
7/ 10/ 224
7/ 10/ 225
7/ 10/ 225
See Description
See Description
DESCRIPTION OF OPERATIONS I
E&O/ Professional Liability I
2, 000,00 Each Claim: $ 1, 000,00
Excess E&O/ Professional Liability
Aggregate $ 1. 000.00 I Retro
Certificate Holder Is named
SEE ATTACHED ACORD 101
LOCATIONS I VEHICLES ( ACORD 101 Additional Romarks Schedule, may be attached ammo space Is required Policy Number FRL- H-P-L- 60003201- 01I Effective & Exp ration Dates: 7/ 10/ 2024 - 7/ 10/ 225 I Limits: Genera Aggregate: $ Deductible $ 5, 000 each claim I Deductible Aggregate $ 15, 000 I retroactive date: full prior acts I Policy Number: 00148570- 1I Effective & Expiration Dates: 7/ 10/ 224 - 7/ 10/ 225 I Limits: Each Claim: $1, 000,00. General Date: 9/ 26/023
Additional Insured as respects to General Liability. This insurance is primary and non- contributory with any other insurance of the
CERTIFICATE HOLDER CANCELLATION
City of Eastvale
12363 Limonite Ave, Suite 910
Eastvale, CA 91752
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/ 03) 1988- 2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD 673 A- 2026- 007
FIRST AMENDMENT TO AGREEMENT WITH
Z & K CONSULTANTS, INC. TO PROVIDE
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
This First Amendment to Agreement ("First Amendment") is entered into this day of , 2026 by and between the City of Eastvale, a municipal corporation City") and Z & Consultants Inc, a California corporation (" Contractor"), as follows:
RECITALS
A. City and Contractor entered in an agreement ( No. A- 2025- 047) for construction management, inspection, and project administration services for the Median Improvement Project — Phase 2 on May 14, 2025 (" Agreement") with a not to exceed amount of $82, 720. 0.
B. This First Amendment to the Agreement increases the contract amount by 38,76 for a revised compensation amount not to exceed $ 117,12. 00.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties do hereby enter into this First Amendment which modifies and amends the Agreement as follows:
1. AMENDMENTS
a) Scope of Services. In addition to the Services to be provided by Contractor as set forth in the Agreement, Contractor shall perform the services detailed in the Additional Work Request attached to this First Amendment as Exhibit " A" ("Additional Services"), which shall be added to the Scope of Services for the Agreement. b) Compensation and Method of Payment. In addition to the compensation set forth in Section 4 ( a) of the Agreement, the City agrees to pay Contractor the amounts specified in the Additional Work Request attached to this First Amendment as Exhibit " A" for the Additional Services identified therein. The total compensation for the Additional Services, shall not exceed Thirty -Eight Thousand Three Hundred Seventy -Six Dollars and Zero Cents ($ 38,76. 00), and total contract compensation shall not exceed One Hundred Seventeen Thousand One Hundred Twelve Dollars ($ 117,12. 00) unless additional compensation is approved in writing in accordance with Section 26 " Administration and Implementation" or Section 28 " Amendment" of the Agreement. 4934- 9169-075 vl
674
2. GENERAL PROVISIONS
a) Remainder Unchanged. Except as specifically modified and amended in this First Amendment, the Agreement remains in full force and effect and binding upon the parties.
b) Integration. This First Amendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the transaction discussed in this First Amendment.
c) Effective Date. This First Amendment shall not become effective until the date it has been formally approved and executed by the appropriate authorities of the City and Contractor.
d) Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this First Amendment. e) References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this First Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this First Amendment.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first -above written.
CITY OF EASTVALE
Mark Orme
City Manager
ATTEST:
Marc Donohue
City Clerk
4934- 9169-©75v1
2 675
676
APPROVED AS TO FORM
4..,—, a- Very
Erica Vega
City Attorney
Z&K Consultants Services
By:
C " ak
Name: Crystal Fraire
Its: President
NOTE: CONTRACTOR' SSIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE
REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER
BUSINESS
RULES
ENTITY.
OR REGULATIONS
CORPORATIONS
APPLICABLE
AND LLCS
TO CONTRACTOR' S
MUST SUBMIT
DOCUMENTATION SHOWING THAT THE INDIVIDUAL SIGNING ON ITS BEHALF HAS THE AUTHORITY TO EXECUTE THIS CONTRACT.
4934- 9169-075 v1
3 677
EXHIBIT A
ADDITIONAL WORK REQUEST
under separate cover)
4934- 9169-075 v 1
678
AMENDMENT NO. 1 REQUEST
November 18, 2025
Gabriel Mayorquin, Associate Engineer
City of Eastvale, Public Works Department
12363 Limonite Avenue, Suite 910, Eastvale, CA 91752
Subject: Amendment No. 1 – Additional Time Extension for Construction Management and Inspection Services for the 2024 Median Improvement Project Phase 2
Dear Mr. Mayorquin,
Z&K Consultants, Inc. (Z&K) respectfully submits this Amendment No. 1 request for a time and budget extension to continue providing Construction Management and Inspection (CM/CI) Services for the 2024 Median Improvement Project Phase 2.
This amendment includes support through December 2025, adding an estimated 3 weeks of service on an as-needed basis to assist with final construction oversight and project closeout.
Below is a projected monthly labor summary supporting the continued need for CM/CI services. The total cost of this amendment is $38,376.00, which will bring the revised contract total to $117,112.00:
Month Invoice
No.
CM Inspector Invoice
Total Cumulative Remaining $ 168.00 $ 152.00
June 2025 33041 10 9 $ 3,048.00 $ 3,048.00 $ 75,688.00
July 2025 33042 13 40 $ 8,264.00 $ 11,312.00 $ 67,424.00 August 2025 33043 42 168 $ 32,592.00 $ 43,904.00 $ 34,832.00 September 2025 33044 42 168 $ 32,592.00 $ 76,496.00 $ 2,240.00 October 2025 33045 16 25 $ 6,488.00 $ 82,984.00 $ (4,248.00) November 2025* 33045 20 16 $ 5,792.00 $ 88,776.00 $ (10,040.00) December 2025* 33045 30 120 $ 23,280.00 $ 112,056.00 $ (33,320.00) Project Close Out* 33046 12 20 $ 5,056.00 $ 117,112.00 $ (38,376.00) *Projected hours for the remainder of the project.
Assumed Labor Effort, consistent with our original cost proposal, is as follows:
• Senior Construction Manager = 10 hours a week on average • Senior Construction Inspector = 8 hours a day
The requested 3 weeks will be used only as needed. If no work is scheduled on-site, our staff will not be deployed for that day. We appreciate the City’s continued support and look forward to successfully closing out the project. Should you have any questions or need further details, please don’t hesitate to reach out.
Sincerely,
Crystal Fraire, PE, President
Z&K Consultants, Inc.
(951) 310-7470 | [email protected]
679
4918-1324-9461 v1
1 SECOND AMENDMENT TO AGREEMENT WITH
Z & K CONSULTANTS, INC. TO PROVIDE
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
This Second Amendment to Agreement for Construction Management and Inspection Services (“Second Amendment”) is entered into this ____ day of _________, 2026 by and between the City of Eastvale, a municipal corporation (“City”) and Z & K Consultants, Inc., a California corporation (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” or hereinafter collectively referred to as the “Parties”.
RECITALS
A. City and Contractor entered in an agreement (No. A-2025-047) for construction management and inspection services for the 2024 Median Improvement Project Phase 2 on or about May 14, 2025 (“Agreement”) with a not-to-exceed amount of $82,720.00.
B. On January 14, 2026, the City issued a First Amendment (No. A-2026-007) to the Agreement (“First Amendment”) and increased the contract not-to-exceed amount by $38,376 and increased the total compensation amount to $117,112.00.
C. This Second Amendment to the Agreement increases the contract not-toexceed amount by $42,488.00 and amends the total contract compensation to $159,600.00.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties do hereby enter into this Second Amendment which modifies and amends the Agreement as follows:
1. AMENDMENTS
(a) Compensation and Method of Payment. In addition to the compensation set forth in Section 4 (a) of the Agreement and Section 1(b) of the First Amendment, the City agrees to pay Contractor the additional amount of Forty-Two Thousand Four Hundred Eighty-Eight Dollars and Zero Cents ($42,488.00) as specified in the Amendment No. 2 Request attached to this Second Amendment as Exhibit “A.” 680
4918-1324-9461 v1
2 2. GENERAL PROVISIONS
(a) Remainder Unchanged. Except as specifically modified and amended in this Second Amendment, the Agreement remains in full force and effect and binding upon the parties.
(b) Integration. This Second Amendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the transaction discussed in this Second Amendment.
(c) Effective Date. This Second Amendment shall not become effective until the date it has been formally approved and executed by the appropriate authorities of the City and Contractor.
(d) Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Second Amendment. (e) References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Second Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Second Amendment.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
[SIGNATURES ON FOLLOWING PAGE]
681
4918-1324-9461 v1
1 CITY OF EASTVALE
___________________________
Mark Orme
City Manager
ATTEST:
___________________________
Marc Donohue
City Clerk
APPROVED AS TO FORM
_______________________________
Erica Vega
City Attorney
Z & K CONSULTANTS, INC.
By: _____________________________
Name: __________________________
Its: _____________________________
NOTE: CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE
REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S
BUSINESS ENTITY. CORPORATIONS AND LLCS MUST SUBMIT
DOCUMENTATION SHOWING THAT THE INDIVIDUAL SIGNING ON ITS BEHALF HAS THE AUTHORITY TO EXECUTE THIS CONTRACT.
682
4918-1324-9461 v1
2 EXHIBIT A
AMENDMENT NO. 2 REQUEST
(under separate cover)
683
AMENDMENT NO. 2 REQUEST
June 5, 2026
Gabriel Mayorquin, Associate Engineer
City of Eastvale, Public Works Department
12363 Limonite Avenue, Suite 910, Eastvale, CA 91752
Subject: Amendment No. 2 – Additional Time Extension for Construction Management and Inspection Services for the 2024 Median Improvement Project Phase 2
Dear Mr. Mayorquin,
Z&K Consultants, Inc. respectfully submits this Amendment No. 2 request for a time extension to continue providing Construction Management and Inspection Services for the 2024 Median Improvement Project Phase 2. This amendment is requested due to the project schedule extending beyond the original anticipated duration. Z&K’s services are needed to continue supporting the City through the remaining construction activities, final documentation, project closeout.
No additional scope is being requested. This amendment is intended to extend the contract time only so Z&K may continue providing services on an as-needed basis through project completion and closeout. Below is a projected monthly labor summary supporting the continued need for CM/CI services. The total cost of this amendment is $42,488.00, which will bring the revised contract total to $159,600.00.
Invoice No. Month
CM Inspector Invoice Total Cumulative Remaining $ 168.00 $ 152.00 33041 Jun-25 10 9 $ 3,048.00 $ 3,048.00 $ 114,064.00
33042 Jul-25 13 40 $ 8,264.00 $ 11,312.00 $ 105,800.00
33043 Aug-25 42 168 $ 32,592.00 $ 43,904.00 $ 73,208.00 33044 Sep-25 42 168 $ 32,592.00 $ 76,496.00 $ 40,616.00 33045 Oct-25 16 25 $ 6,488.00 $ 82,984.00 $ 34,128.00
33046 Nov-25 11 13 $ 3,824.00 $ 86,808.00 $ 30,304.00
33047 Dec-25 16 80 $ 14,848.00 $ 101,656.00 $ 15,456.00 33048 Jan-26 30 68 $ 15,376.00 $ 117,032.00 $ 80.00
33049 Feb-26 20 54 $ 11,568.00 $ 128,600.00 $ (11,488.00) 33050 Mar-26 18 31 $ 7,736.00 $ 136,336.00 $ (19,224.00) 33051 Apr-26 16 30 $ 7,248.00 $ 143,584.00 $ (26,472.00) 33052 May-26 16 30 $ 7,248.00 $ 150,832.00 $ (33,720.00) 33053* Jun-26 16 40 $ 8,768.00 $ 159,600.00 $ (42,488.00) *Projected hours for the remainder of the project.
We appreciate the City’s continued support and look forward to successfully closing out the project. Should you have any questions or need further details, please don’t hesitate to reach out.
Sincerely,
Crystal Fraire, PE, President
Z&K Consultants, Inc.
(951) 310-7470 | [email protected]
684
AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.11
June 24, 2026
Approval of First Amendment to the Professional Services Agreement with STC Traffic for the Traffic Signal Improvement Project at Sumner Avenue and 68th Street
Prepared By:
Jimmy Chung, Public Works Director/City Engineer
Recommended Action(s)
Staff recommends that the City Council:
1. Approve First Amendment to the Professional Services Agreement with STC Traffic for the Traffic Signal Improvement Project at Sumner Avenue and 68th Street, increasing the contract amount by $25,000, for a total not-to-exceed contract amount of $85,000; and
2. Authorize the City Manager to execute all necessary documents.
Summary
The City successfully applied for and received state funding for the Traffic Signal Improvement Project at Sumner Avenue and 68th Street through the Highway Safety Improvement Program (HSIP) Cycle 12. The project is designated as HSIPSL-5466(014). The total es:mated construc:on cost was ini:ally projected at $721,800, with $642,402 (89%) funded by HSIP and the remaining por:on covered by local matching funds. This project is iden:fied as a 'Cri:cal' project in the City's Five-Year Capital Improvement Plan for FY2025-26 through FY2029-30, under Project No. 92021.
The project scope includes the design and construc:on of a new traffic signal at the intersec:on of Sumner Avenue and 68th Street, which is currently controlled by a three-way stop. Addi:onal improvements include modifica:on to signage and striping, as well as the construc:on of ADA12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 | eastvaleca.gov
685
compliant pedestrian facilities to enhance safety and traffic circulation.
Following a compe::ve procurement process in June 2025 (RFP No. 25-118EG), STC Traffic, Inc. (STC) was selected to provide engineering design services and awarded an agreement on August 14, 2025. This First Amendment is requested to expand STC's scope of services to include underground u:lity explora:on services at the proposed signal founda:ons to iden:fy and verify the loca:on of exis:ng underground u:li:es and assess poten:al u:lity conflicts that may affect the design and construction of the proposed improvements.
Background
The City of Eastvale received a grant to install a new traffic signal that will enhance safety and accessibility at the Sumner Avenue and 68th Street intersec:on. Historical collision data, including a pedestrian fatality in February 2023 and 24 documented collisions from 2016–2023, highlighted severe safety deficiencies. A February 2024 traffic signal warrant study confirmed the cri:cal need for a signalized intersection.
STC Traffic’s original scope includes topographic surveys, u:lity coordina:on, traffic data collec:on, and preparation of plans, specifications, and cost estimates (PS&E).
As design has progressed, staff iden:fied a crucial need to conduct u:lity explora:on at the proposed loca:ons of the future traffic signal pole founda:ons. Sumner Avenue corridor contains a high concentra:on of exis:ng underground u:li:es, making it cri:cal to accurately iden:fy and verify utility locations prior to finalizing the design.
U:lity explora:on methods, including but not limited to potholing and alterna:ve nondestruc:ve method such as ground-penetra:ng radar (GPR), will provide the informa:on necessary to iden:fy poten:al u:lity conflicts and refine the placement of proposed improvements. Staff is currently coordina:ng with STC Traffic, Inc. to evaluate and determine the most appropriate u:lity inves:ga:on approach based on site condi:ons, efficiency, cost-effec:veness, and poten:al impacts to the surrounding area. To provide flexibility during implementa:on, the amended scope of services allows for the use of either potholing, GPR, or a combina:on of methods, enabling the consultant to utilize the safest and most effective technology available.
Performing this work during the design phase will reduce the risk of unforeseen u:lity conflicts, u:lity reloca:ons, construc:on delays, and costly change orders during construc:on. The First Amendment formally adds these u:lity explora:on services and the associated budget to STC Traffic, Inc.'s Professional Services Agreement.
Environmental
Approval of the agreement is categorically exempt from California Environment Quality Act (CEQA) review under the CEQA Guidelines Section 15303.
Strategic Plan Action - Priority Level: 2 | Target #: 5 | Goal #: 7 Improve traffic mobility and management throughout the City's major corridors Fiscal Impact
The fiscal impact of the requested First Amendment is $25,000. Sufficient project budget was 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
686
previously appropriated within the fiscal year 2025-26 project tracking budget (Project No. 92021).
As there is no amendment to the project budget required, the $25,000 contract increase will be absorbed entirely within the existing project fund allocations.
Account Fund
Amended Fiscal
Year 2026-27
Available
Budget
200-510-6660-92021 Gas Tax 0 $150,000
290-510-6660-92021 DIF Transportation $69,828 $69,828
240-510-6660-92021 HSIP $564,972 $564,972
Total Budget $634,800 $784,800
Prior City Council/Commission Action
On June 24, 2025, City Council approved the original Professional Services Agreement with STC Traffic, Inc. in the amount of $60,000.
Attachment(s)
Attachment 1 - Vicinity Map
Attachment 2 - PSA with STC Traffic
Attachment 3 - First Amendment with STC
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
687
HSIP Cycle 12
Traffic Signal Improvements at Sumner Ave and 68th Street Location and Vicinity Map
N
Proposed Improvements
688
A- 2025- 104
AGREEMENT FOR SERVICES
BETWEEN
THE CITY OF EASTVALE, CALIFORNIA
AND
STC TRAFFIC, INC.
This Agreement for Services (" Agreement") is entered into as of this 14th day of August, 2025 (" Effective Date") by and between the City of Eastvale, a municipal corporation (" City") organized under the laws of the State of California, and STC Traffic, Inc., a California Corporation with its principal place of business at (" Contractor"). City and Contractor are sometimes hereinafter individually referred to as " Party" and hereinafter collectively referred to as the " Parties."
RECITALS
A. The City has sought, through a competitive procurement process via Request for Proposal ( RFP) No. 25- 118EG, the performance of professional engineering services for the Traffic Signal Improvement Project at Sumner Avenue and 68th Street, as defined and described particularly in Section 2 of this Agreement.
B. Contractor, STC Traffic, Inc., following submission of a technical and cost proposal in response to RFP No. 25- 118EG, was selected by the City as the top -ranked firm based on their technical competency, project approach, understanding of the scope, and relevant experience to perform those services.
C. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT.
The Term of this Agreement is for one ( 1) year commencing on the Effective Date Term") unless earlier terminated as provided in Section 20 "Termination of Agreement".
Contractor shall complete the Services within the Term of this Agreement, and shall meet any other established schedules and deadlines.
SECTION 2. SCOPE OF SERVICES.
Contractor agrees to perform the services set forth in Contractor' sProposal, attached hereto as Exhibit " A" "Proposal" (hereinafter, the "Services") and made a part of this Agreement by this reference. The Services shall be completed pursuant to the schedule specified in Exhibit " A." Should the Services not be completed pursuant to that schedule, the Contractor shall be deemed to be in Default of this Agreement. The City, 1 4921- 6086- 1527 vl
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in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Contractor to continue performing the Services. Only the portions of Contractor' sProposal which describe the Services to be provided and the compensation for such Services shall be incorporated into this Agreement. Other information, terms and conditions contained in the Proposal are not incorporated into this Agreement shall be of no force or effect. If there is any conflict between the body of this Agreement and the Contractor' sProposal, the body of this Agreement shall govern.
SECTION 3. ADDITIONAL SERVICES.
Contractor shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 " Administration and Implementation" or Section 28 " Amendment" of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
a) Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit " A". The total compensation, including reimbursement for actual expenses, shall not exceed sixty thousand dollars ($ 60, 000.), unless additional compensation is approved in writing in accordance with Section 26 Administration and Implementation" or Section 28 " Amendment" of this Agreement. b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: Tabor ( by sub -category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection ( a) and Exhibit " A" include payment of labor on an hourly basis ( as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection ( c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission.
c) Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty ( 30) days of receipt of Contractor' scorrect and undisputed invoice. d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor. 2 4921- 6086- 1527 vl
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SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Contractor' s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor' swork within sixty ( 60) days after submitted to City. City shall reject work by a timely written explanation. City' s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Contractor' swork by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 Indemnification" and Section 17 " Insurance."
SECTION 6. OWNERSHIP OF MATERIALS; EXCEPTIONS; WARRANTY. a) Documents and Data. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement (" Materials") shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such Materials. .
b) If and to the extent that City utilizes for any purpose not related to this Agreement any Materials prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor' sguarantees and warranties in Section 9 " Standard of Performance" of this Agreement shall not extend to such use of the Materials.
c) All final work product developed by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such final work product if paid for by the City. This provision specifically excludes Contractors' work notes and drafts, which are owned by Contractor, not City.
d) Contractor warrants that all Materials it drafts and completes pursuant to this Agreement constitutes original work. Specifically, Contractor understands and agrees that use of artificial intelligence ( Al) tools including, without limitation, ChatGPT, Microsoft' sBing Chat, Google' s Bard, and Meta' s LLaMA ( Large Language Model Meta Al), in the performance of this Agreement does not constitute an original work, i.e., submitting Materials generated by such Al tools to City and representing it as Contractor' s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, City specifically rejects ownership of such Materials. Contractor is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
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SECTION 7. CONTRACTOR' SBOOKS AND RECORDS.
a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor' sperformance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to the Services, including expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three ( 3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code Section 8546. 7, if the total compensation in Section 4 exceeds ten thousand dollars 10, 000.), this Agreement and the Contractor' s books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three ( 3) years after final payment under the Agreement.
b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor' saddress indicated for receipt of notices in this Agreement.
c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor' sbusiness, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors - in -interest and authorized representatives.
SECTION 8. INDEPENDENT CONTRACTOR.
a) Contractor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise.
b) The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor' sexclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Contractor or any of Contractor' spersonnel.
Contractor shall not at any time or in any manner represent that Contractor or any of Contractor' spersonnel are in any manner officials, officers, or employees of City. 4 4921- 6086- 1527vI
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c) Neither Contractor, nor any of Contractor' spersonnel shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City' s employees. Contractor expressly waives any claim Contractor, its officers, employees, agents or subcontractors, may have to any such rights. Contractor' sindemnity obligations in Section 16 " Indemnification" of this Agreement include the obligation to indemnify the City from and against any liability that may arise related to claims that Contractor, its officers, employees, agents or subcontractors, are entitled to retirement, health care or any other benefits that accrue to City employees. This provision shall survive the expiration or earlier termination of this Agreement.
SECTION 9. STANDARD OF PERFORMANCE.
a) Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit " A" Proposal" that shall also be applicable to Contractor' s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
b) Contractor warrants that ( 1) it has thoroughly investigated and considered the work to be performed, ( 2) it has investigated the issues, regarding the scope of Services to be provided, ( 3) it has carefully considered how the work should be performed, and ( 4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
c) Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor' sfailure to comply with the standard of care provided for herein. Contractor shall at all times enforce strict discipline and good order among its employees. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Services, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Services to be performed by the Contractor and shall not be reemployed on the Services.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the Term of this Agreement. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement and such 5 4921- 6086- 1527 vl
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licenses, permits and approvals shall be maintained throughout the Term of this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this section.
SECTION 11. PREVAILING WAGE LAWS
Contractor represents that it is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on " public works" and maintenance" projects. If the Services are being performed as part of an applicable public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $ 1, 000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall obtain a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the Department of Industrial Relations located at www. dir. ca. gov/ dlsr/. In the alternative, Contractor may view a copy of the prevailing rates of per diem wages at the City. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor' s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
If the Services are being performed as part of an applicable " public works" or maintenance" project, then pursuant to Labor Code Sections 1725. 5and 1771., the Contractor and all subcontractors must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the project and require the same of any subcontractors. This project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor' ssole responsibility to comply with all applicable registration and labor compliance requirements.
SECTION 12. NONDISCRIMINATION.
Contractor shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U. S. C. A. §§ 1101, et se ., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should 6 4921- 6086- 1527 vl
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Contractor so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
a) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor' sperformance of the Services. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. b) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non -related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. c) City understands and acknowledges that Contractor will perform non - related services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Contractor shall not use City' s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered " voluntary" provided Contractor gives City notice of such court order or subpoena.
c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall 7 4921- 6086- I527vl
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have the right to reimbursement and indemnity from Contractor for any damages, costs and
conduct.
fees, including attorney' sfees, caused by or incurred as a result of Contractor' s d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor.
However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Contractor shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.
SECTION 16. INDEMNIFICATION.
a) Design Professional Indemnification. Contractor is a " design professional" as defined in Civil Code Section 2782. 8. In accordance with Civil Code Section 2782. 8, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (" Indemnified Parties") from and against any and all claims, actions and proceedings ( whether at law or equity, administrative or judicial), demands, orders, judgments, losses, liabilities, damages, costs and expenses, including attorney' sfees and costs, (collectively " Claims") to the extent same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, its officers, agents, employees or sub -consultants ( or any entity or individual that Contractor shall bear the legal liability thereof). In the event Claims are found by the trier of fact to have been caused by the joint or concurrent negligence of the City, its contractors and other design professionals, and Contractor, damages and expenses from both indemnity and duty to defend obligations shall be borne by each party in proportion to its negligence.
Notwithstanding the foregoing, in the event one or more defendants are unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Contractor shall meet and confer with other parties regarding unpaid defense costs. The provisions of this section pertaining to Contractor' sduty to defend shall not apply if there is a project - specific general liability policy of insurance that insures all project participants for general liability exposure on a primary basis and also covers all design professionals involved with the project for their legal liability arising out of their professional services on a primary basis.
b) Indemnification from Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as 8 4921- 6086- 1527 vl
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additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.
c) City' s Negligence. The provisions of this section do not apply to claims occurring as a result of City' ssole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.
SECTION 17. INSURANCE.
Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit " B" "Insurance" and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Contractor agrees to provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under this Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement
duties or
or any portion of this Agreement or the performance of any of Contractor' s obligations under this Agreement without the prior written consent of the City.
Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 " Termination of Agreement." City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.
SECTION 19. CONTINUITY OF PERSONNEL.
Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor' sstaff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor' sstaff and subcontractors, if any, assigned to perform the Services prior to and during any such performance. If City doe not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
SECTION 20. TERMINATION OF AGREEMENT.
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a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. b) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor, or City may terminate this Agreement immediately upon written notice. c) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor' spossession shall be returned to City.
Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 "Compensation and Method of Payment" of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 "Compensation and Method of Payment" of this Agreement.
SECTION 21. DEFAULT.
In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty ( 30) days, but may be extended, though not reduced, if circumstances warrant, in the sole discretion of the City. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 Termination of Agreement." Any failure on the part of the City to give notice of the Contractor' sdefault shall not be deemed to result in a waiver of the City' slegal rights or any rights arising out of any provision of this Agreement.
SECTION 22. EXCUSABLE DELAYS.
Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
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SECTION 24. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:
To City:
To Contractor:
City of Eastvale
Attn: City Engineer
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
STC Traffic, Inc.
Attn: Jason Stack
5973 Avenida Encinas, Suite 218
Carlsbad, CA 92008
Notice shall be deemed effective on the date personally delivered or, if mailed, three ( 3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.
SECTION 26. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that contracting
commit additional
authority
funds,
under
consistent
the Eastvale
with Section
Municipal
28 "
Code.
Amendment" and the City Manager' s
SECTION 27. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 28. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if it does not exceed the amount that may be approved administratively pursuant to the Eastvale Municipal Code. The 11-
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Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City' s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City' s rights under this Agreement. All other amendments shall be approved by the City Council.
SECTION 29. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work by Contractor shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 30. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U. S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney' sfees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 32. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits " A" and " B", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 33. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision( s). 12-
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SECTION 34. CONFLICTING TERMS.
Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.
SECTION 35. ELECTRONIC SIGNATURE.
The Parties agree that the Parties may use electronic signatures to execute this Agreement. Such signatures shall have the same force and effect as if this Agreement were executed by hand. Contractor agrees to indemnify, defend, and hold the City harmless from any claim, damage, or liability associated with transmitting an electronic signature or an electronically signed record by electronic transmission.
SECTION 36. DATA PROTECTION.
a) Contractor shall protect, using the most secure means and technology that is commercially available, City -provided data or consumer -provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer credit card or consumer data, (collectively, the " City Data"). Contractor shall notify City in writing as soon as reasonably feasible, and in any event within twenty- four 24) hours, of Contractor' sdiscovery or reasonable belief of any unauthorized access of City Data ( a " Data Breach"), or of any incident affecting, or potentially affecting City Data related to cyber security ( a " Security Incident"), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. Contractor shall begin remediation immediately. Contractor shall provide daily updates, or more frequently if required by City, regarding findings and actions performed by Contractor until the Data Breach or Security Incident has been effectively resolved to City' s satisfaction. Contractor shall conduct an investigation of the Data Breach or Security Incident and shall share the report of the investigation with City. At City' s sole discretion, City and its authorized agents shall have the right to lead or participate in the investigation. Contractor shall cooperate fully with City, its agents and law enforcement. b) If City is subject to liability for any Data Breach or Security Incident, then Contractor shall fully indemnify and hold harmless City and defend against any resulting actions.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first -above written.
SIGNATURES ON FOLLOWING PAGE]
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CITY OF EASTVALE
Mark Orme
City Manager
ATTEST:
Marc Donohue
City Clerk
APPROVED AS TO FORM
Erica Vega
City Attorney
STC TRAFFIC, INC.
Jason Stack
President
14-
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703
EXHIBIT "A"
PROPOSAL
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HSIP Cycle 12 Project HSIPL- 5486 (014)
Traffic Signal Improvement Project at
Sumner Ave and 68th St
STC Traffic, Inc
Mailing and Business Address:
5973 Avenida Encinas, Suite 218
Carlsbad, CA 92008
Principal Contact: Jason Stack, President
P: (760) 602- 4290
705
Table of Contents
A. Title Page 2
B. Letter of Transmittal 3
C. Executive Summary 4
D. Company Background and Experience 6
E. Project Understanding 11
F. Project Staffing and Organization 14
G. Project Work Plan and Schedule 22
H. Cost Proposal 30
I. Client References 31
J. Appendices 32
K. Certifications 40
STC Traffic, Inc. [ City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 1 706
STC Traffic, Inc. I City of Eastvale - Traffic Signal Improvement Project at Sumner and 68th Street 707
July 8, 2025
Attn: Gabriel Mayorquin, PE
Associate Engineer
City of Eastvale, Public Works Department
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752
RFQ Title: Traffic Signal Improvement Project at Sumner Ave and 68th Street RFQ Number: No. 25- 118EG
Submitted By: STC Traffic, Inc.
Date of Submittal: July 8, 2025, before 4: 00 PM PST
Enclosures:
One ( 1) Technical Proposal uploaded to PlanetBids
One ( 1) Cost Proposal uploaded to PlanetBids
STC Traffic, Inc. [ City of Eastvale - Traffic Signal Improvement Project at Sumner and 68th Street 2 708
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 709
July 8, 2025
Attn: Gabriel Mayorquin, PE
Associate Engineer
City of Eastvale, Public Works Department
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752
RE: Request for Proposal No. 25- 118EG HSIP Cycle 12 Project - HSIPSL- 5486 (014) Traffic Signal Improvement Project at Sumner Ave and 68th Street STC Traffic, Inc. (STC) is pleased to submit our qualifications to the City of Eastvale for RFP No. 25- 118EG. Our core function is focused on delivering these types of project to the public. We do not stray from this mission. Our proposed Project Manager, Rob Blough, P. E., T. E., understands municipal agency needs from the inside -out. As a former City Traffic Engineer for the Cities of Menifee ( 2018- 2023) and Encinitas ( 1997- 2018), he will be able to serve as a true extension of City staff, capable of rounding out every element of the Scope of Services.
We bring exceptional advantages to the City, with unique insight into local traffic signal infrastructure and a proven track record of successfully delivering on -call services to the City of Eastvale. Since 2018, we have played an active role in delivering traffic engineering projects for the City.
STC is a certified Small Business Enterprise ( SSE). The staff represented in our proposal are the staff that are going to be there for the City 100% of the time.
As the contract manager, contact person for this proposal, and authorized representative to contractually obligate the firm, I certify that STC takes no exceptions to the terms and requirements of the RFP. We acknowledge receipt of all addenda. Our proposal is considered firm for one hundred and eighty ( 180) days after the due date for receipt of proposals or receipt of the last best and final offer.
We look forward to the opportunity!
Sincerely,
Jason Stack, President
STC Traffic, Inc.
5973 Avenida Encinas, Suite 218
Carlsbad, CA 92008
F: (760) 670- 3445
T: (760) 602- 490, jason. stackca stctraffic. com
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 3 710
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 711
Executive Summary
STC is known in the traffic engineering
community for a strong reputation in traffic
systems design, implementation, operation,
and creative problem - solving solutions. Our
staff of over 30 engineers and signal
technicians are wholly dedicated to municipal
traffic engineering. Through our combined
decades of experience, we have developed a
tried and proven process to deliver the exact
services needed for the Sumner and 68th
Street traffic signal improvements.
We carry out our work with the ultimate
purpose in mind: the life cycle of management,
operation, and maintenance that the City will
be responsible for. Our process starts with a
concept for the system that ties directly to this
ultimate use, which is why we prepare a Basis
of Design document. This critical reference
document captures our rationale, criteria,
principles, assumptions, and constraints. It is
combined with 30% design -level plans so that
both the City and STC have a shared
understanding, minimizing changes during the
design process. The Basis of Design reduces
the risks of unknowns and ensures that our
concept has been vetted, is understood, and
has the necessary answers to progress
confidently into the detailed design phase.
We are thorough and comprehensive in our
engineering analysis because, through our
extensive experience with these types of
projects, we understand the potential
ramifications. If the analysis is not conducted
comprehensively, it can result in costly change
orders for the City and lead to unnecessary
project re -designs.
Our engineers are field -oriented, which is
unique in the modern traffic engineering
services industry. We perform our work in the
field —whether it' s working inside cabinets,
underground with pull boxes, vaults, and
conduit, or up on a bucket truck.
We have former City Traffic Engineers on our
staff with over 30 years of municipal
experience, and we currently provide both
signal design and plan check services for
numerous cities throughout Riverside County.
We understand the City of Eastvale' s needs.
STC has worked closely with City staff by
providing on -call traffic engineering services.
We know the City' straffic signal systems and
design standards, and have specialized
knowledge in providing the City with
construction management and inspection
services, as well as radio configuration and
integration related to the Limonite Avenue
traffic signal communication improvements.
Experience with HSIP- Funded Projects
Our HSIP track record in Riverside County,
along with our intimate knowledge of the City
and underlying grant applications, puts our
team in a strong position to successfully
deliver this project.
Over the past 10 years, 5TC has completed
dozens of contracts for HSIP grant -funded
projects, which required coordination with
DLA for project delivery. Our staff is versed in
the LAPM, and we recognize the City needs
STC to self -deliver our expertise and drive the
agenda for this project.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 4 712
STC has delivered HSIP- funded projects since
HSIP Cycle 1 and has direct experience on
HSIP- funded projects for traffic signal
upgrades and improvements.
For all of these projects, STC was intimately
involved in the coordination and
administrative efforts with Caltrans, Caltrans
Local Assistance, and the representative local
agencies. STC has extensive experience
producing HSIP grant applications applying
the relevant countermeasures and has keen
insight into the associated construction
methods and costs.
Local Eastvale Experience
Since 2018, STC has worked hand -in -
hand with the City to deliver critical
traffic engineering projects.
STC has played a major role in corridor
improvements on Limonite Avenue. This
work has included PS& Efor the Limonite
Avenue Traffic Signal Synchronization
System, signal timing conversions and
controller swaps, signal coordination,
construction management and
inspection, and ongoing traffic system
and operations services.
STC led the grant application process for
HSIP Cycle 9 Citywide Interconnect
Upgrades to improve signal timing
throughout the City. The purpose was to
establish traffic signal communication
and upgrade equipment, hardware, and
software to provide the capability to
implement optimized and coordinated
signal timing strategies at 50 signalized
intersections.
We continue to assist the City with traffic
engineering tasks for a range of services
including traffic engineering planning
and design, traffic systems and
operations, information technology, and
security.
We are the local team. Municipal on -call
traffic engineering and transportation
planning is what we do. We stay directly
involved from concept through
construction, taking projects from the
planning phase to build to operations
and maintenance —this is exactly the
type of consultant that the City of
Eastvale needs for this contract.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 5 713
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street Section D
Company Background and Experience
714
Company Background and Experience
STC Traffic, inc. has been providing
professional traffic engineering
services to municipal agencies in
Southern California for over 18 years.
Our team is recognized for its ability
to creatively solve problems arising
from the most challenging traffic
engineering projects.
We are comprised ofprofessional
engineers in traffic and civil
engineering, traffic operations
engineers, certified planners, certified
IMSA signal technicians, ITS and
systems and network engineers, and
Public Works electricians/ inspectors.
These are exactly the professionals
that the City will need for this
con tract.
STC is structured as a full -service
extension of City staff precisely so
that our planners, designers, and ITS
experts can address the City' s
immediate needs.
STC currently provides on -call traffic engineering services to a wide variety of regional municipal agencies in the Inland Empire. Over 95% of our work is in support of
public sector clients.
Each of our contracts demonstrates STC' s
strong local
presence and ability to deliver the range of services that the City requires. We are modeled after a municipal Public Works/ Engineering Division so that we can provide a wide breadth of traffic engineering and transportation
planning services on a flexible basis.
C Q O
O. m
Riverside County
O
On -Calla Traffic Engineering Contracts
o
As shown above, STC provides on -call transportation planning and traffic engineering services to the following agencies:
Eastvale 4Lake Elsinore
2 Murrieta sHemet
3 Menifee Riverside City
i0 Riverside County
7 Jurupa Valley
8 Ontario
9 Temecula
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 6 715
e
Seasoned Project Management
r-- i-,
The STC Team for will be led by Rob Blough, P. E.,
T. E., and supported by in- house technical staff in STC' s planning, engineering, and systems and operations
divisions. Rob is a Traffic Engineer with over 34 years of professional experience, including 20 years serving as the City Traffic Engineer for the City of Encinitas and 5 years serving as the City Traffic Engineer for the City of Menifee.
Dedication to Public Sector Clients
BILN
We support all levels of effort for our
municipal clients — including addressing
immediate needs that may be small in scope or
varied in service, Our staff are always available to
provide assistance at a moment' snotice.
We are happy to have long calls with the City,
often multi -hour reviews with detailed exchanges
of information based on a genuine, mutual interest
for accomplishing the work. We don' tcut short a
meeting or conversation with our clients, and
these are some of the things the City can continue
to expect from our team.
Our team knows the City of Eastvale' sstandards
and guidelines. We know the traffic systems, how
the systems operate at a component and logic
level, and how traffic behaves —expertise based on
many years of experience working with the same
systems in the City.
Our staff are comfortable at the TMC, in the
cabinet, and on the corner, viewing operations
with their own eyes to see how cars, bicycles, and
pedestrians move along corridors from intersection to intersection, making sure that exactly what we expect to see is actually out on the street. We emphasize this across the board when preparing plans. This is one of the special things about STC— the City can always count on us to be present on the street.
STC Traffic, Inc. I Est. 2007
California Corporation
Headquarters
5973 Avenida Encinas, Suite 218
Carlsbad, CA 92008
https:// www. stctraffic, comi
Professionals
Licensed Civil & Traffic Engineers
Former City Traffic Engineers
Public Works Inspectors
Certified Planners
Certified IMSA Signal Technicians
Systems and Network Engineers
Construction Managers
Number of Employees — 31
Licenses/ Certifications
California' DIR #1000009329
California DGS SB ( Micro): 53625
SBE Metro (CUCP) Number: 6454
Financial Condition
Stable financial condition with no
conditions that would impede STC' s
ability to deliver services. No pending
litigation, contract defaults, office
closures, bankruptcies, etc.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 7 716
Dedication to traffic engineering combined with field expertise and technological know- how allows STC to excel in the following core service areas:
1. Traffic Engineering Design Services
Traffic Signal Design
Signing and Striping Design
Worksite Traffic Control Design
Street Lighting Design
Roadway and Intersection Design
Traffic Detour/ Control Plans
Traffic Study Review
Street Light Layouts
Neighborhood Traffic Management Program
Modern Roundabouts
2. Transportation Planning Services
Communication Systems Design
Traffic Calming Design
Traffic Investigations
Signal Warrant Analysis
Traffic Engineering Plan Check
Communications Conduit Plans ( Fiber Optic
Interconnect)
Alignment Studies
Signal Coordination
Traffic Counts/ Delay & Speed Zone Analysis
Traffic Impact Studies and Reviews
Parking Studies
Corridor Studies
Feasibility Studies
Traffic Calming Assessments
Complete Street Studies
School Related Operations
Congestion Management Plans
Traffic Modeling
Circulation Element Update
Collision Trend and Traffic Safety Analysis
Engineering and Traffic Surveys
Trip Generation Studies
Conceptual Design of Improvements
Grant Writing
Community Engagement
3. Traffic Engineering Systems, Operations, and Construction Support Services Constructability Reviews
Construction Management
Electrical Inspection Services
Maintenance Reviews
Staff Training
TMC Operation and Management
Performance Monitoring
Traffic Signal Timing and Control Logic
Railroad Preemption Applications
System Integration
System Program Management
System Master Planning
System Tests, Verification, Evaluation
System Troubleshooting
ITS Technologies
Communications and Networking
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 8 717
STC Featured Project
Menifee Road & La Piedra Road Traffic Signal Design I Menifee, CA Plans, specifications and estimates ( PS& E) for the construction of a new traffic signal at the intersection of Menifee Road & La Piedra Road. The project consisted of installing traffic signals and detection equipment to replace the former stop sign. The project also realigned northbound traffic through lanes on Menifee Road and added a left turn pocket lane. Additional work associated with the project included striping and modifying existing pedestrian curb ramps. Key Personnel: Christian Lambarth, Joseph Walters.
Design of Similar Projects
W. Liberty at Miller Avenue Traffic
Signal Project I Fontana, CA
Plans, specifications and estimates ( PS& E) for
the construction of a new traffic signal at the
intersection of Miller Avenue and West Liberty
Parkway. Project improvements included
protected - permissive left -turn (PPLT) phasing,
pedestrian scrambles, interconnect, and ADA
ramp improvements. STC coordinated with the
Cities of Fontana and Rancho Cucamonga to
present several options and cost estimates for
proving interconnection to the existing traffic
signal at East Avenue and Miller Avenue
located in the City of Rancho Cucamonga. Key
Personnel: Christian Lambarth.
Traffic Signal Improvements for Five
Intersections I Temecula, CA
Plans, specifications and estimates ( PS& E) for
the Traffic Signal Modification Improvements
Project — Permissive Left -Turn to
Protected/ Permissive Left -Turn. The City of
Temecula was awarded funds through the
Highway Safety Improvement Program (HSIP)
to implement protected left turn phasing at
five select intersections in the City, with the
goal of reducing the number and severity of
traffic accidents. Project improvements
included the installation of new traffic signal
poles, mast arms and equipment, and ADA
compliant pedestrian ramps. STC led project
delivery, including managing all project
delivery requirements for local HSIP projects.
Key Personnel: Christian Lambarth, Joesph
Walters.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 9 718
Traffic signal design and associated
improvements are part of STC' score expertise,
and we perform these services on a daily basis.
Our staff has delivered a variety of traffic signal
design and improvement projects for
municipal clients, showcasing an extensive
history of project relevant to the City ofJurupa
Valley. Many of these projects involved
developing plans to address minor roadway
improvements such as ADA curb ramps,
sidewalks, trails, roadway widening, curbs,
gutters, drainage facilities, and guard rails. The
table below summarizes five recent projects
where we delivered relevant traffic signal
designs in the City of Fontana.
N. Cherry Ave. at Live
Oak Ave. Traffic Signal
Modification Design
2020)
West Liberty Pkwy. at
Miller Ave. New Traffic
Signal Design ( 2020)
Baseline Ave. and
Palmetto Ave. New
Traffic Signal Design
2022)
Sample Plans Included
as Appendix
Cypress Ave. and
Arrow Ave. New Traffic
Signal Design ( 2022)
TS Improvements or
Date Elementary
School ( 2023)
Pedestrian scramble,
PPLT, curb return
reduction, storm drain
relocation
Pedestrian scramble,
Rancho interconnect,
PPLT, ADA ramp
improvements
Rialto development
coordination,
constrained utility/
ROW, staggered
intersection
Utility relocation, ROW
acquisition,
constrained utility/
ROW, PPLT, CCTV
Pedestrian access
improvements, SRTS,
pole relocation, future
TSIC conduit
Other Relevant Projects
City of Jurupa Valley - PS& Efor FOP
Citywide Traffic Signal Coordination and
Safety Upgrades (2023 -Present)
City of Jurupa Valley - On -Call Traffic
Engineering Services including plan
checks for traffic signals and signing and
signing for land development project
2015 -Present)
City of Beaumont - PS& E for Traffic
Signal Modification at Cougar/ Beaumont
2023-024)
City of Menifee - PS& Efor Traffic Signal
Design at Murrieta Rd./ouse Rd. (2020-
2022)
City of Menifee — PS& Efor Intersection
Design at Scott Rd./ Murrieta Rd. (2018-
2020)
City of Banning - RRFB Design at
Various Intersections ( 2023- 2024)
City of Colton — San Bernardino Ave
Street Improvement Project (2022-024)
Key Personnel Involvement
Rob Blough, P. E., T. E. (Project Manager), and/ or
Christian Lambarth, P. E., T. E., PTOE ( QA/C
Manager), have been involved in key roles in
nearly all of STC' srepresentative traffic signal
design projects discussed above. Additional
project details and client references are
discussed in Section I.
STC Traffic, Inc. I City of Eastvale - Traffic Signal Improvement Project at Sumner and 68th Street 10 719
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 720
Project Understanding & Approach
This project represents a continuation of the
City' s
dedication to improving traffic safety and
directly benefits the community' squality of life
by reducing crashes and improving the
efficiency of the roadway network.
The City applied for and received Caltrans HSIP
Cycle 12 funding for this project and STC will
follow all applicable Caltrans Local Assistance
Procedures Manual ( LAPM) and Local
Assistance Program Guidelines ( LAPG)
requirements.
The project involves engineering design
services for a new traffic signal at Sumner
Avenue and 68th Street, The design will
include a new traffic signal to replace the
existing all -way stop, signing and striping
modification plans, and the construction of
new pedestrian ramps should they be
determined to be non- ADA compliant.
Discussion & Site Constraints
Sumner Avenue/ 68th Street. STC staff
conducted a field site visit to the intersection
to document the existing conditions and to
observe traffic operations.
The intersection of Sumner Avenue/ 68th Street
is a T -intersection that is all -way stop
controlled with oversized 48" LED blinker stop
signs on Sumner Avenue and a 36" LED blinker
stop sign on 68th Street. Standard crosswalks
are provided on the north leg of Sumner
Avenue and the east leg of 68th Street.
There are three pedestrian ramps at the
intersection. The two pedestrian ramps on the
east side were constructed in 2008 and the
single ramp on the west side was constructed
in 2020 when the all -way stop was installed.
These ramps will be surveyed by Calvada
Surveying, Inc. to document if they meet
current ADA standards and if not, STC will
design new ramps (See Scope of Work).
Sumner Avenue is posted at 45 mph and is 76'
wide curb -to -curb with two 11' through travel
lanes in both the northbound and southbound
directions and a 12' wide painted median that
transitions into a 150' long southbound left
turn pocket at the intersection of 68th Street.
There are 6' wide bike lanes with 4' wide bike
lane buffers in both directions. Sumner Avenue
has an ADT of approximately 11, 300 vehicles
and 400 feet south of the intersection of 68th
Street there is a southbound right lane trap at
5tarflower Street.
STC Traffic, Inc. J City of Eastvale - Traffic Signal Improvement Project at Sumner and 68th Street 11 721
1.0 wt. Valufat. la,
eliwe " ff.
68th Street is posted at 45 mph and is 44' wide
curb -to -curb with one 16' wide travel lane in
each direction, and 6' wide bike lanes in each
direction. At the intersection of Sumner
Avenue, the striping transitions to provide for a
10' wide 140' long westbound left turn pocket
and a 12' wide right turn pocket. 68th Street has
an ADT of approximately 5, 400 with the peak
hour westbound traffic of 300 in AM peak hour.
New AM and PM peak hour turning movement
counts will be taken and analyzed to
determine if the existing 140' long westbound
left turn pocket needs to be lengthened to
provide adequate storage outside of the right
lane.
The anticipated signal phasing ( shown below)
was provided in the Caltrans HSIP 12
application and provides for a southbound
protected left turn phase.
mac , ...
0. 1411
It is critical to select the appropriate left
turn phase for approaches of the
intersection for safety and operational
benefits.
There are four options to control the left turn
movement including permitted, protected,
protected - permitted and split phasing. As part
of the Basis of Design document, STC will
evaluate the southbound left turn phase based
on the methodology and guidelines outlined
in the National Cooperative Highway Research
Program ( NCHRP) Report 812, Signal Timing
Manual ( Second Edition 2015). The flowchart
will be used as it provides a structured
evaluation procedure based on criteria
including crash history, sight distance,
intersection geometry, speed limit, delay, and
traffic volume. The objective of the flowchart is
to identify the least restrictive left turn phase
that can meet the desired operational and
safety objectives.
There is an opportunity to provide a
westbound right turn overlap phase that runs
concurrently with a southbound protected left
turn phase. This is possible since Sumner
Avenue does not provide sufficient width for a
southbound U- turn. STC will evaluate and
make a recommendation in the Basis of Design
document should the peak hour turning
movements and site conditions warrant a
right
turn overlap phase.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 12 722
STC will also evaluate the striping on Sumner
Avenue, particularly in the southbound
direction where the outside lane traps into a
right turn pocket 400 feet south of the
intersection ( shown below).
Currently, the all -way stop meters the
southbound traffic and speeds are slow
leaving the stop sign. The existing right turn
trap lane likely works fine as is. However, after
the traffic signal is installed, the southbound
speeds will be much higher and if approaching
the signal on a green are likely to be at or
above the posted 45 mph speed limit.
Right turn traps are typically not expected on a
residential side street and may result in an
increase in sideswipe crashes near Starflower
Street. STC proposes to evaluate this existing
striping and will consider installing a right lane
merge further north of 68th Street. Instead of
two southbound vehicles side by side waiting
at the red signal, only one vehicle lane will be
provided and should help prevent sudden lane
changes, driving straight through the right
turn trap, and reducing sideswipe crashes.
This may also be desired by the City to calm
the speed of traffic if acceptable traffic signal
operation is maintained. This will be based on
discussions with the City following an analysis
of various striping options in the Basis of
Design document.
STC' sproject deliverables, implementation
plan, and proposed timeline are discussed in
Section G.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 13 723
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street Section F
Project Staffing and Organization
724
Project Staffing and Organization
The STC Organizational Chart for the project is shown below.
STC personnel have many decades of combined traffic signal systems engineering, management, operations, and maintenance experience.
We have worked as municipal employees and extensions of staff in our role as consultants; we operate and maintain TMCs and systems; we have been foreman for electrical contractors in traffic signal construction and maintenance; we have managed the municipal Public Works Electrical Division; and, we have worked for traffic signal system suppliers and manufacturers.
Brief bio sketches for key staff are included on the following pages. Resumes for key staff are included at the end of this section.
Rob Blough, PE, TE
Christian Lambarth, PE, TE, PTOE
Support Staff
Phil Kern, PE
Civil Engineering Lead
Joseph Wafters, IMSA III Trevor O' Neal, EIT
Project Engineer III Project Engineer I
Additional support staff available as needed
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 14 725
Project Team - Brief Bio Sketches
Rob Blough, PE, TE
Project Manager
Rob has 25 years of
experience as the City
Traffic Engineer for the
City of Encinitas and
five years for the City of Menifee. He often
functions as the City Traffic Engineer in many
of STC' s on -call contracts throughout Southern
California. During his 30+ year government
career as City Traffic Engineer for two unique
cities, Rob gained the knowledge of how local
governments operate, both in a high -growth
developing City like Menifee (No. 1 fastest
growth City in California 2017-022), and in a
City with heavy public participation like
Encinitas that prioritized maintaining its
community character through addressing
neighborhood traffic issues.
Rob is a hands- on traffic engineer that
understands how to work with the public,
elected officials, citizen groups, and other
public agencies. He has both the technical
knowledge and insight to address complex
traffic issues, identify problems, develop
solutions and alternatives, and present results
both in writing and orally to citizens, traffic
commissions, planning commissions, and City
Councils.
While City Traffic Engineer with the City of
Encinitas, he prepared over 1, 000 technical
reports and presented these reports in public
meetings at over 300 Traffic Commission,
Planning Commission, and City Council
meetings and workshops.
He understands what the City of Eastvale
needs in a traffic engineer and will provide the
City with all traffic engineering functions due
to his wealth of experience with any issue the
City will typically experience. He has extensive
experience in traffic signal design, signal
timing, traffic operations, and trouble - shooting
problems in the field, design of traffic calming,
roundabouts, parking issues, streetscape
projects, interchange projects, school traffic
safety issues, striping plan design and field
implementation, traffic control plan review,
creating work orders, and working with
contractors, public works inspectors, and street
maintenance.
While working for the fast -paced City of
Menifee, he was a key staff member assisting
other City departments in land development,
site plan review, traffic circulation planning,
construction of over 50 traffic signals, signal
timing and coordination development, ITS and
Traffic Management Communication, CIP
projects, traffic impact and VMT studies, active
transportation and bike projects, and working
with the Police Department to address
speeding and traffic safety issues.
STC Traffic, Inc. 1 City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 15 726
Project Team - Brief Bio Sketches
Christian Lambarth, PE, TE, PTOE, QA/C Manager, has over 16 years of experience managing traffic engineering projects throughout Southern California, specializing in traffic operation analysis and design of traffic signals, signing and striping, traffic control, street lighting, and traffic signal interconnect. He pulls from his years of experience in the transportation industry to develop PS& Ethat focuses on constructability. Christian leads STC' sengineering design team and has contributed to PS& Efor nearly all the example projects listed in this proposal, including key designs/ TS mods for the Cities ofJurupa Valley, Menifee, and Temecula.
Phil Kern, PE, Principal
Engineer, has over 38 years of
experience in the planning,
design, permitting, and
construction support of a wide
range of public works,
transportation, infrastructure,
and capital improvement
projects for public agencies.
The last 20 years of his career
have focused on the design
and delivery of capital projects
through on -call contracts and
serving as staff extension for
public agencies. Phil leads civil
engineering design for STC' s
Riverside contracts.
Meet the Support Team
Joseph Walter, IMSA III,
Senior Project Engineer, has
over 14 years of experience in
traffic engineering design and
lighting design for various
public municipal projects. He
is experienced in preparing
PS& E for various traffic
engineering and street
lighting projects, including
federally funded design
projects. Joseph is IMSA Level
III Certified and is experienced
in implementing various traffic
systems and operations
projects including traffic signal
timing, traffic signal
equipment, street lighting,
communications network, and
ITS systems.
Trevor O' Neal, EIT, Project
Engineer I, is a project
engineer with experience as a
civil engineering construction
intern, where he got hands- on
experience reviewing plans,
conducting field work,
developing quantity
takeoffs, and working in
Bluebeam and HeavyBid. He
supports STC' sengineering
team developing and
reviewing PS& Efor various
traffic and civil engineering
improvements, having
recently supported projects
for the Cities of Jurupa Valley,
Beaumont, Fontana, Banning,
and Palm Desert.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 16 727
Rob' s professional
experience includes serving
20 years as the City Traffic
Engineer for the City of
Encinitas and 5years for
the City of Menifee, where
he managed all aspects of
City transportation tasks,
including working directly
with maintenance staffin
the field to troubleshoot
signal issues and working
with elected and appointed
officials, citizens, community
groups, Caltrans, and
school districts. He currently
supports traffic departments
under on -call contracts
for the cities of Cathedral
City, Beaumont, Menifee,
Murrieta, and Jurupa Valley.
Years of Experience: 35
Education
B. S. Civil Engineering,
University of California,
Irvine, 1990
Professional
Registrations
Professional Engineer
Civil) CA, #60204
Professional Engineer
Traffic) CA, #1829
Relevant Experience
City ofJurupa Valley, Traffic Signal Design at Rubidoux/ 24th & Wineville/ Riverside, 2025 -Present
Project Manager. Rob is managing the design of two new traffic signals at two separate intersections. Additional design elements include new curb returns, pedestrian ramps, reconstruction of existing non- ADA compliant pedestrian ramps, traffic signal interconnect, and roadway striping modifications.
City of Beaumont, Cougar/ Beaumont Traffic Signal Modification, 2023 -Present
Project Manager. Rob overaw evaluation of traffic signal operations and the schematic improvement plan which recommended converting the existing permissive signal operation for east and westbound traffic to protected/ permissive, utilizing 5 -section "doghouse" signal heads. Rob is responsible for coordination and development of PS& E.
City of Fontana, Baseline/ Palmetto Intersection Improvements, 2023 -Present
Principal Manager 111. STC is responsible for traffic signal design and street improvements, including curb, gutter, and sidewalk improvements, and signing and striping for bike lanes, intersections, and pedestrian crossings.
Rob coordinated with the Cities of Fontana and Rialto, reviewed geometric constraints at the intersection, and provided QA/C for development of PS& E.
City of Fontana, Date Elementary Street Improvements, 2023 -Present Project Manager. STC is providing traffic engineering design to support safety improvements near the elementary sch000l, including ADA- compliant access ramps, street signing and striping, traffic signal modifications at Fontana Avenue and Merrill Avenue, and fiber optic communications. Rob is responsible for coordination and development of PS& E.
Cathedral City, HSIP Pedestrian Crossings Projects, 2024 -Present Principal Manager ill. STC is providing engineering design services for several HSIP- funded projects, including two signalized and one unsignalizeed pedestrian crossings. Improvements include new traffic signals, curb bulb -outs, ADA curb ramps, LED safety lighting, high -visibility crosswalks, pavement markings, advanced warning signs, and flashing beacons. Rob is responsible for QA/C for traffic signal and signing/ striping design plans.
City of Menifee, Traffic Engineering Services, 2018-023 City Traffic Engineer. Rob managed all Traffic Engineering functions of one of the fastest developing cities in Southern California. He was responsible for the design, operation, and signal timing of 25 new traffic signals constructed and modified during his tenure. He currently manages the on -call services contract.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 17 728
0 Christian Lambarth PE, rE, PTOE
Christian has over 16 years
of experience managing
traffic engineering projects
throughout Southern
California, specializing in
traffic operation analysis
and design of traffic signals,
signing and striping,
traffic control, street
lighting, and traffic signal
interconnect. He pulls from
his years ofexperience in the
transportation industry. to
develop PS& Ethat focuses
on constructability. Christian
leads STC' sengineering
design team.
Years of Experience: 16
Education
B, S. Civil Engineering,
Michigan State University,
East Lansing, 2009
Professional
Registrations
Professional Engineer
Civil) CA, #86675
Professional Engineer
Traffic) CA, #2927
Professional Traffic
Operations Engineer, USA,
5180
Relevant Experience
City of Fontana, Baseline/ Palmetto Intersection Improvements, 2023 -Present
Project Manager. STC is responsible for traffic signal design and street improvements at the intersection of a major arterial highway and a collector roadway. Christian led PS& Efor traffic signal design, signing and striping, and civil design for modification of existing pedestrian curb ramps to bring them up to ADA compliance. Christian is overseeing PS& Efor additional improvements for the widening of the north side of Baseline Avenue, which includes curb, gutter, and sidewalk improvements, and signing and striping for bike lanes, intersections, and pedestrian crossings.
City of Fontana, West Liberty/ Miller Traffic Signal Design, 2020-021 Project Manager. Miller Avenue and West Liberty Avenue are fully improved collectors that form a " T" intersection, and the new design will provide the ultimate intersection configuration. Christian oversaw topographic survey and development of PS& Efor curb ramp improvements, traffic signals, signing and striping, and traffic signal interconnect to the adjacent Rancho Cucamonga traffic signal.
City of Menifee, Traffic Signal Design Projects at Menifee/ La Piedra & Murrieta/ Rouse, 2020-022
Project Manager. Improvements at the two intersections consisted of installing traffic signals and detection equipment to replace existing stop signs. Christian. led PS& Efor traffic signal design, signing and striping, and civil design for modification of existing pedestrian curb ramps to bring them up to ADA compliance.
City of Menifee, Scott/ Murrieta Intersection Design, 2018-020 Design Lead. Christian provided traffic engineering design for roadway improvements that included traffic signalization and road widening. Christian prepared design plans for the traffic signal and signing/ striping and was responsible for coordinating subconsultant efforts for surveying, R/ W mapping, and civil design.
City ofTemecula, HSIP Traffic Signal Modifications, 2021-024 Project Manager. STC provided traffic engineering design and construction support services for implementation of protected left -turn phasing at three intersections. Improvements included installation of new traffic signal poles, mast arms, and equipment, vehicle detection loops, and ADA compliant pedestrian ramps. Christian oversaw all project elements, including coordination with the City and Caltrans and development of PS& E.
STC Traffic, Inc. [ City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 18 729
Phil has over 38 years of
experience in the planning,
design, permitting, and
construction support of
a wide range of public
works, transportation,
infrastructure, and capital
improvement projects for
public agencies. The last
20 years of his career have
focused on the design
and delivery of capital
projects through on - call
contracts and serving as
staff extension for public
agencies. Phil leads civil
engineering design for STC' s
on -call services contracts.
Years of Experience: 38
Education
B. S. Civil Engineering, San
Diego State University,
1983
Professional
Registrations
Professional Engineer
Civil) CA, #40831
Relevant Experience
City of Banning, HSIP Rectangular Rapid Flashing Beacons Design, 2023 - Present
Project Manager. STC was selected to provide engineering design for implementation of Rectangular Rapid Flashing Beacons ( RRFB) at four unsignalized intersections along Ramsey Street, a major arterial that serves as an alternate route to I-10. The project design also includes enhanced crosswalk striping, retroreflective signage, and ADA- compliant pedestrian curb ramps. Phil oversaw survey coordination and preliminary and final design.
Cathedral City, HSIP Pedestrian Crossing Upgrades Projects, 2024 -Present
Civil Design Lead. STC is providing engineering design services for several HSIPfunded projects, including two signalized and one unsignalizeed pedestrian crossings. Improvements include new traffic signals, curb bulb - outs, ADA curb ramps, LED safety lighting, high -visibility crosswalks, pavement markings, advanced warning signs, and flashing beacons. Phil oversees coordination and development of PS& Efor civil improvements.
City of Fontana, Baseline/ Palmetto Intersection Improvements, 2023 -Present
Civil Design Lead. STC is responsible for traffic signal design and street improvements at the intersection of a major arterial highway and a collector roadway. Theproject expanded to include widening of the north side of Baseline Avenue, which included curb, gutter, and sidewalk improvements, and signing and striping for bike lanes, intersections, and pedestrian crossings. Phil oversaw development of three concept alternatives, preliminary cost estimates, and recommendations to the City.
City of Murrieta, Clinton Keith/ Nutmeg Traffic Signal Modifications 2024 -Present
Civil Design Lead. STC is responsible for traffic signal modification and intersection improvements, including implementation of protected left -turn phasing, ADA compliant curb ramps, and signing and striping modifications. Phil oversees coordination and development of PS& Efor civil improvements.
City ofTemecula, Jedediah Smith/ De Portola Roundabout Preliminary Design, 2022
Project Manager. Responsible for project oversight and coordination with the city. STC provided preliminary design services for a proposed roundabout at an existing 4 -way stop controlled intersection, including cost estimates for grading, paving, drainage, signing and striping, and street lighting. 3D digital survey data was collected along with right- ofway boundary mapping. STC' s design helped identify potential right- ofway impacts and anticipated project costs.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 19 730
Joseph has over 14 years
ofexperience in traffic
engineering design and
lighting design for various
public municipal projects.
He is experienced in
preparing PS& Efor various
traffic engineering and
street lighting projects,
including federally funded
design projects. Joseph
is IMSA Level!! Certified
and is experienced in
implementing and
integrating various traffic
systems and operations
projects including traffic
signal timing, traffic signal
equipment, street lighting,
communications network,
and ITS systems.
Years of Experience: 14
Education
B. S. Civil Engineering, San
Diego State University,
2008
Certifications
IMSA Level 3 - Traffic Signal
Senior Field Technician
IMSA Level 1 - Roadway
Lighting Technician
Relevant Experience
City of Fontana, Baseline/ Palmetto Intersection Improvements, 2023 -Present
Project Engineer M. STC is responsible for traffic signal design and street improvements at the intersection and improvements associated with widening of the north side of Baseline Avenue. Joseph was responsible for field review and as -built research, creating base files for the Basis of Design, development of PS& E, and construction support.
City of Fontana, Date Elementary School Street Improvements, 2023 -Present
Project Engineer III. STC is providing traffic engineering design to support safety improvements near the elementary sch000l, including ADA- compliant access ramps, street signing and striping, traffic signal modifications, and fiber optic communications. Joseph is responsible for field review, PS& Edevelopment, and coordination with potholing subcontractor.
City of Banning, HSIP RRFB Design at Various Intersections, 2023 - Present
ProjectEngineerlll. STC was selected to provide engineering design for implementation of Rectangular Rapid Flashing Beacons ( RRFB) at four unsignalized intersections along Ramsey Street, one of the City' s major east -west arterials that serves as an alternate route to Interstate 10. The project design also includes enhanced crosswalk striping, retroreflective signage, and ADA compliant pedestrian curb ramps. Joseph developed GIS utility base files and PS& Eat 60%, 90%, and 100% submittal.
City of Temecula, HSIP Traffic Signal Modifications, 2021-024 Project Engineer 111. STC provided traffic engineering design and construction support services for implementation of protected left -turn phasing at three intersections. Improvements included installation of new traffic signal poles, mast arms, and equipment, vehicle detection loops, and ADA compliant pedestrian ramps. Joseph developed the base plans in CAD and final PS& Efor traffic and civil improvements.
City of Lake Elsinore, HSIP Traffic Signal Improvements, 2020 Project Engineer M. Project improvements included implementation of new dilemma zone detection systems and flashing beacon warning assemblies for eight signalized intersections. Joseph was responsible for developing specifications, completing PES and RFA forms for construction, and QA/C for final PS& E.
STC Traffic, Inc. I City of Eastvale - Traffic Signal Improvement Project at Sumner and 68th Street 20 731
Trevor is a project engineer
with experience as a civil
engineering construction
intern, where he got handson experience reviewing
plans, conducting held
work, developing quantity
takeoffs, and working in
Bluebeam and HeavyBid. He
supports STC' s engineering
team developing and
reviewing PS& Efor various
traffic and civil engineering
improvements.
Years of Experience: 2
Education
B. S. Civil Engineering,
University of Nevada Reno,
2023
Professional
Registrations
Engineer -In -Training ( EIT),
0T9051
Relevant Experience
City of Beaumont, Cougar/ Beaumont Traffic Signal Modification, 2023 -Present
Project Engineer I. The project will upgrade the existing traffic signals at the intersection adjacent to Mountain View Middle School, to improve safety during morning and afternoon peak periods. The project upgrades the east and west left turn operations from permissive to protected/ permissive, utilizing 5 -section doghouse" signal heads. Trevor supported field investigations, documenting existing utilities, and PS& E.
City of Fontana, Date Elementary School Street Improvements, 2023 -Present
Project Engineer 1. STC is providing traffic engineering design to support safety improvements near the elementary sch000l, including ADA- compliant access ramps, street signing and striping, traffic signal modifications, and fiber optic communications. Trevor provides engineering support and updates plans according to City comments.
City of Escondido, Washinton/ Rose Traffic Signal Modifications, 2024 -Present
Project Engineer l. STC is providing traffic engineering design to implement protected left turn -phasing for all left -turn movements at the intersection of Washington Ave and Rose St. The project will include replacement of mast arm poles and traffic signal heads and pedestrian heads, and installation of new Accessible Pedestrian push buttons with poles and ADA compliant pedestrian ramps. Trevor supported development of PS& E.
City of Cathedral City, Various HSIP Projects, 2023 - Present Project Engineer 1. Trevor is supporting several HSIP- funded projects throughout the City. His responsibilities include conducting field investigations, developing base plans, supporting PS& E development, and addressing City comments.
Projects include Citywide Traffic Signal Hardware Upgrades, Signalized Pedestrian Crossings at 2 locations, and Pedestrian Crossing Upgrade. Improvements include new traffic signals, curb bulb -outs, ADA curb ramps, LED safety lighting, high - visibility crosswalks, pavement markings, advanced warning signs, and flashing beacons.
City of Banning, HSIP Traffic Signal Hardware Upgrades, 2024 -Present Project Engineer I. STC prepared the HSIP grant which awarded the City funding for traffic signal upgrades at 17 key intersections, which includes installing retroreflective backplates, EVP systems, APS signal heads, and LED safety lighting.
Trevor is supporting field reviews and PS& E.
STC Traffic, Inc. [ City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 21 732
STC Traffic, Inc. I City of Eastvale - Traffic Signal Improvement Project at Sumner and 68th Street Section G
Project Work Plan and Schedule
733
Project Work Plan and
Schedule
This section summarizes STC' sscope of work,
technical approach, and key deliverables to
provide the engineering services required by
the City. The tasks shown in the RFP have been
modified to reflect the workflow and hours
anticipated for the project.
Task 1. Project Management
STC' sProject Manager, Mr. Blough, P. E., T. E.,
will coordinate the day- to- day activities for the
duration of the project and serve as the
primary point of contact. Following the Notice
to Proceed ( NTP), Mr. Blough will schedule a
project kick- off meeting with City staff and the
project team to discuss the objectives,
schedule, scope, and City policies and
procedures.
Mr. Blough will coordinate progress meetings
to discuss design development, staff
comments on submittals, and action items.
There will be meetings following each
submittal to the City at 30%, 60%, 90% and
100%. STC will prepare and email meeting
agendas to City staff in advance of the
meetings and email meeting minutes after
each meeting.
STC will submit a progress report with invokes
to the City in an organized format and with
sufficient detail and backup documentation to
clearly identify personnel, hours worked, and
tasks completed. STC will control all project
documents and provide deliverables and final
files to the City in both hard -copy and
electronic format.
STC will maintain project files in an organized,
logical fashion, and will be able to promptly
retrieve and distribute project information to
the City in the event of an audit or PRA request
for information.
Task]. Deliverables:
Schedule and Schedule Updates
Monthly Progress Reports
Meeting Agendas and Minutes
Task 2. Field Work and Base Mapping
Task 2. 1. As -Built Research and Utility and
Right -of -Way Coordination
At the onset of the project, STC will submit a
Request for Information ( RFI) to obtain record
drawings and other available information from
the City related to the site area. STC will also
submit a
request to utility companies, based
on contacts provided by the City, to obtain
existing record drawings and future planned
utility facilities within the project limits. The
utility information will be reviewed to develop
a design that minimizes conflicts with existing
utilities.
During the design phase of the project, STC
will coordinate with affected utility companies
by submitting progress plans to conduct
conflict reviews and will work with the City and
SCE to coordinate the location of a service
point for the new traffic signal. STC will assist in
initiating the service request to obtain a SCE
work order for the new service.
Task 2. 1. Deliverables:
0 9
Utility Records ( As Requested)
Utility ConflictMatrix and Correspondence
Utility Relocation Plan ( if needed)
Right -of -Way Summary and Map
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 22 734
Task 2.. Field Meeting & Field Work
The STC Team and City Project Manager, if
available, will walk the project area and collect
relevant information to aid in completing
location optimization and preliminary plan
development.
During the field review, STC will evaluate the
project area for compliance with minimum
safety standards as provided in the CA- MUTCD,
Americans with Disabilities Act (ADA), and City
Standards. The project area will be observed,
paying special attention to pedestrian activity,
vehicle speed, safety concerns, overhead
utilities, site constraints, and opportunities.
Detailed field notes and photos will document
field conditions and be logged for reference.
The traffic operations of the southbound right
turn lane trap on Sumner Avenue at Starflower
Street will be evaluated due to anticipated
higher southbound speeds when the all -way
stop is converted to a traffic signal. Due to
closely spaced intersections, STC will evaluate
removing the right turn trap and developing' a
striping and signing plan that merges
southbound traffic into one lane south of 65th
Street. Final details will be determined based
on existing and future traffic counts and
discussions with the City.
Task 2.. Deliverables:
Field Notes and Pictures (As Requested)
Task 2.3. Topographic Survey
Calvada Surveying, Inc. (Calvada), the
proposed subconsultant surveyor, will research
recorded maps and surveys filed with the
Riverside County Surveyor' soffice. An A. D.
design level Topographic Survey ( conventional
field survey) will be provided for the area as
shown below.
EXHIBIT " A"
The boundary component of the survey will
include a field boundary verification denoting
current property lines and easements of record
as shown on current county recorded maps.
The items to be included are as follows:
Survey Control
1. The vertical control will be based on the
North American. Vertical Datum of 1988 ( NAVD
88). A local municipal benchmark will be used,
if available. Confirmation of the vertical datum
will be required before field mobilization.
2. The horizontal control will be based on the
California State Plane Coordinate System of
1983 ( NAD 83). Confirmation of the horizontal
datum/ EPOCH will be required before field
mobilization.
STC Traffic, Inc. I City of Eastvale - Traffic Signal Improvement Project at Sumner and 68th Street 23 735
Survey Features
3. Survey observations will be taken on a
10` x10` grid within accessible routes and
sidewalks. Areas where the survey extends past
the A. D.. areas may be on a 25' x25' grid to
create 1 - foot contour intervals. In addition, we
will survey spot elevations at back of
walk/ sidewalks, top of curbs, flow lines, gutter
edges, road access street crowns, high/ low
points, grade breaks, finish floors, driveway
aprons and handicap ramps and concrete
expansion joints.
4. Location of signing and striping within the
Site.
Utilities
5. Location, elevation, size, and type of visible
above ground utilities within the Site.
6. Flow line invert elevations and sizes of drain
inlets, sanitary sewer and storm drain
manholes within the Site, unless bolted down.
7. Existing utility lines identified by painted
striping from USA markings will be surveyed.
Calvada will create the base map for the
project site. Survey data from the survey will
be compiled into one mapping drawing, one
topographic drawing, and a combined
drawing for plotting. The mapping drawing
will contain existing right- of- way and adjacent
property lines. The topographic drawing will
include existing features, improvements, and
contours.
Task 2. 3. Deliverables:
AutoCAD ( Civil 3D) drawing, version 2024
or lower, including 3D surface files
Signed and Stamped PDF file
Task 3. Environmental Documentation
The STC Team will prepare the required
environmental documentation that will
include the Notice of Exemption ( NOE) and the
City will file with the County of Riverside and
the State Clearinghouse at the Governor' s
Office of Planning and Research ( OPR).
Task 3. Deliverables:
Prepare CEQA NOE Form/ Provide to City
Task 4. Preliminary Engineering ( 30%
Design)
The STC Team has reviewed the traffic signal
warrant analysis that was included in the HSIP
funding application. STC will also review any
traffic analysis reports in the vicinity of the
intersection to account for any future traffic
growth that is anticipated. AM and PM peak
hour traffic turning movement counts will be
collected at the intersection of Sumner and
68th Street and used to determine pocket
lengths, striping modifications for merge and
lane drop, and signal phasing.
STC will develop a Basis of Design (BOD)
document that will evaluate the optimal
location of the traffic signal equipment, left
turn storage lengths, signal phasing, existing
deficiencies including underground and above
ground utility conflicts, right- of- way
constraints, and ADA compliance issues.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 24 736
The BOD will show new striping to
accommodate left turn pocket storage lengths
on Sumner Avenue and 68th Street and
options to modify the southbound right turn
trap lane at Sumner Avenue and Starflower
Street, pedestrian ramp and crosswalk
locations, signal phasing, signal equipment,
types and locations of controllers and cabinets,
video detection, CCTV, and all other signal
equipment.
Included in the BOD will be 30% Preliminary
Plans showing options for traffic signal pole
placement locations and roadway striping
reconfiguration. Both the Preliminary Plan and
Basis of Design Memo will show and discuss
any existing deficiencies, utility conflicts, rightof- way constraints, ADA compliance issues, traffic signal phasing, and other proposed civil
improvements with anticipated costs. The
result of the BOD will be an accepted preferred
design for the traffic signal and associated civil
improvements. This is a critical differentiator
to STC' s approach, ensuring that costly redesign never happens.
Task 4. Deliverables:
Basis ofDesign Technical Memorandum
30% Preliminary Engineering Drawings
30% Cost Estimates
Task 5. Utility and Right -of -Way
Coordination
This task from the RFP has been modified to
reflect the workflow for the project. Please
refer to Task 2. 1.
Task 6. PS& EPreparation ( 60%, 90%, and
100%)
The STC Team will prepare all drawings,
specifications and engineers estimates
adequate and sufficient for the City of Eastvale
to solicit bids for the award of the contract and
construction. This work is summarized in the
subsequent tasks.
Task 6. 1. Plans
STC will prepare plans for the new traffic
signal, and signing/ striping, and associated
civil improvements should the pedestrian
ramps not meet ADA. Plans shall conform to
the City of Eastvale Standard Plans, AASHTO
Greenbook, County of Riverside Standard
Plans, and Caltrans Standard Plans as
applicable. Plans will be prepared utilizing
AutoCAD software. All work identified on the
plans will be approved and sealed by a
professional Civil Engineer registered in the
State of California. Project plans shall include:
Title. General Notesand Construction
Detail Sheets
Civil Design Plans will include removals,
existing and proposed surface
improvements, and utility locations based
on available records and field
investigations. Where necessary, the plans
shall define the limits of repair to
pavement, curb, gutter, sidewalk, and ADA
curb ramp upgrades. The plans shall be at
a horizontal scale of 1 "= 10' or 1 "= 20' as
appropriate. The plans will include
horizontal and vertical control for any new
ADA- compliant curb ramps, centerline
stationing, and will depict existing utility
locations as determined from the survey
and available records. If existing curb
ramps do not meet current regulations,
they will be removed and reconstructed to
STC Traffic, Inc. City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 25 737
current standards. Conduit runs to connect
the signal poles will be accomplished by
pavement saw cuts, with minimal removals
and reconstruction, per the signal plans.
Civil Design Plans to be prepared will
include a Street Improvement Plan,
including limits of demolition, and a Detail
Sheet with ADA Ramp details.
Signing and Striping Plans at a horizontal
scale of 1 "= 40'. Signing and striping plans
shall be prepared to meet the latest edition
of the CA- MUCTD. The plans will include
full geometry of the roadway and
appropriate signing and striping removals
and improvements. The plans will
incorporate all aspects of existing and
proposed signing and striping design.
approved in the Basis of Design Memo.
Traffic Signal Plan at a horizontal scale of
1"= 20'. The design will be developed in
accordance with City of Eastvale Design
Standards, Ordinances and Regulations,
Caltrans Standard Plans and Specifications,
and the CA- MUTCD. Plans will include
general notes, construction notes, phase
diagrams, pole and equipment schedules,
conduit and conductor schedules, and
details for pole locations and foundations,
pull boxes, conduits, and splicing. Other
elements of design will include Emergency
Vehicle Preemption ( EVP) systems, pole
and mast - arm signage, Accessible
Pedestrian Systems ( APS) and countdown
signal heads, cabinets and controllers, and
LED safety lighting.
Task 6. 1. Deliverables:
60%, 90%, and 100% Design Plans
AutoCAD and PDF)
Comment Responses and Plan Revisions
Final Bid -Ready PS& EPackage
Task 6.2. Specifications
STC will prepare project specifications utilizing
the City' scurrent boilerplate bid package,
special provisions, and the latest editions of
the AASHTO Greenbook for Public Works
Construction, Caltrans specifications, and City
Standards.
The bid package will be prepared via Microsoft
Word and remain in the City' s boilerplate font
and format. All additions or changes to the
boilerplate shall be highlighted in yellow for
each respective first plan check submittal. The
project specifications and bid documents will
include the detailed project description,
preparation of bid schedules, bid item
descriptions, special provisions, technical
specifications, and specification detail sheets
or standard plans, as needed. The STC Team
will also provide product specifications for
traffic signal and communication
equipment, if desired by the City.
Task 6. 2. Deliverables
60%, 90%, and 100% Technical
Specifications (Word Format)
Task 6. 3. Engineer' s
Cost Estimate
The STC Team will provide an itemized
engineer' scost estimate at the 60%, 90% and
100% levels of design for all proposed
improvements. The estimates will be detailed
with unit prices and quantities for individual
line items of work and specified equipment
based on the historical cost index.
Cost estimate details, including items and
descriptions, will be consistent with bid items
and specification sections. STC excels in
producing accurate cost estimates for
construction through our experience with
recently completed projects, materials
STC Traffic, Inc. I City of Eastvale - Traffic Signal Improvement Project at Sumner and 68th Street 26 738
procurement, and changing conditions in the
traffic signal construction industry.
Task 6. 3. Deliverables:
60%, 90%, and 100% Engineer' sCost
Estimate (Excel Format)
Task 6. 4. Funding Allocation Request
Optional Task)
If desired by the City, STC will prepare all
necessary documents required for the
Construction Funding Allocation Request
CON) in compliance with LAPM state -funded
HISP project implementation procedures. It is
anticipated that the City will submit all LAPM
forms prepared by STC to Caltrans District 8
DLAE.
Task 6. 4. Deliverables
Request for Funding Allocation Form
Approved CEQA Notice ofExemption
Documents ( Task 3)
Right -of -Way Certification
State - only Finance Letter for Construction
Detailed Engineer' sCost Estimate for
Construction Items
Printout from List ofSelected HSIP Projects
Highlighting City' s Project
Task 7. Bidding Assistance
The STC Team will provide support for bidding,
construction, and utility coordination. This
work will include, but is not limited to,
responding to the Contractor' sRFIs during
project advertisement and construction,
responding to questions, preparing addenda,
conferring with the City' s
Construction
Manager regarding RFIs as appropriate,
reviewing and approving shop drawings, and
preparing final record drawings.
All communication will be directed to the City
for issuance to the Contractor. STC will have no
direct contact with the Contractor. This task
excludes regularly scheduled construction
observation.
Task 7. Deliverables:
Pre -Bid and Pre -Construction Meeting
Attendance, Written RFl Responses,
Addenda, Shop Drawing Review and
Acceptance, and Final Record Drawings
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 27 739
Project Schedule
STC Traffic - Traffic Signal Improvement Project at Sumner Ave and 68th St ID ask Name Duration Start Finish 5
Aug 5gp
Qtr 4, 2025
Oct Nov Dec
Qtr 1, 2026
Jan Feb Mar
Qtr 2, 2026
Aor May Jun
Qtr 3, 2026
Jul Aug
1 Protect Design 137 days Tue 8/ 19/ 25 Wed 2/5/6
2 3
Task 1. Project Management 245 days Tue 8/ 19/ 25 Sun 7/ 26/6 Notice to Proceed
Kick- off Meeting
Task 2.1. A5 -Bu
Progress Meeting
It Research
1 Progress Meeting
Utility Co
i
2 Progress Meeting # 3
rdination
Notice to Proceed 1 day Tue 8/ 19/ 25 Tue 8/ 19/ 25
Kick- off Meeting 1 day Mon 8/ 25/5 Mon 8/ 25/5
Progress Meeting # 1 1 day Mon 11/ 3/ 25 Mon 11/ 3/ 25
Progress Meeting # 2 1 day Thu 12/8/ 25 Thu 12/8/ 25
Progress Meeting # 3 1 day Thu 1/ 29/6 Thu 1/ 29/6
4 S
6 7
6 Task 2. 1. As -Built Research & Utility Coordination 15 days Wed 8/ 20/5 Tue 9/ 25 Ta
Task 2.
k 2.3. T
Field Meeti
pographic 5
g & Field
rvey
rk Task 2.. Field Meeting & Field Work 5 days
Task 2. 3. Topographic Survey 20 days
Task 3. Environmental Documentation 5 days
Fri 9/ 26/5 Thu 10/ 2/5
Tue 8/ 26/5 Mon 9/ 22/5
Thu 1/ 26 Wed 1/7/ 26
9 10
Task Environmental Documentation
Design)
11 12 Task 4. Preliminary' Engineering ( 30% Design) 30 days Mon 10/ 6/ 25 Fri 11/4/ 25 Task 4. 0% Concept
reliminary
al Design/
ngineering ( 30%
13 30% asis of Design Conceptual Design/ Basis of Design 20 days Mon 10/ 6/ 25 Fri 10/ 31/ 25 30% Conceptual Design City Review 9 days Tue 11/ 4/ 25 Fri 11/4/ 25 30% Con eptual Desi n City Review 14 15 Task 6. PS& E 75 days Fri 11/4/ 25 Thu 2/6/6
60% PS& E
Task 6. P5& E
16 60% PS& E 25 days Fri 11/4/ 25 Thu 12/8/ 25
60% PS& E City Review 10 days Fri 12/9/ 25 Thu 1/ 26
90% PS& E 20 days Fri 1/ 2/6 Thu 1/ 29/6
90% PS& E City Review 10 days Fri 1/ 30/ 26 Thu 2/ 12/6 100% P5& E 9 days Fri 2/ 13/6 Wed 2/5/6
60% PS E City Review
90% PS& E
17 18
Task 7. Bidding Assistance
90% PS& E City Review
100% PS& E
r ,
19 20
21 Task 7. Bidding Assistance 100 days , Wed 2/5/6 Tue 7/ 14/ 26 July 8, 2025 STC Task IIIIMIll City Task ffillailliliMIEIMIEN Milestone Summary 28 740
Project Management
Most of our personnel live within a quick drive
to City Hall, and are immediately responsive to
as -needed requests. We pride ourselves on this
level of 24/ 7 responsiveness. Our small size
and adaptiveness make us the right fit for this
contract. We are always happy to perform
small-cale tasks such as signal inspection and
design review, and we employ former City
Traffic Engineers, such as Rob Blough, PE, TE,
precisely so we can respond to any requests
that the City of Eastvale might throw our way
at a moment' s notice.
QA/C Measures
STC is fully aware of the planning, engineering,
and technical needs that will be necessary to
support the City on this contract. Rob Blough,
PE, TE, will be the Project Manager with direct
responsibility for handling day- to- day activities
See Organizational Chart).
All work products delivered to the City will be
reviewed by Mr. Blough and/ or Christian
Lambarth, the designated QA/C Manager.
Time to review all work products will be built
into the project schedule and clearly
documented and maintained by STC during
the course of each project.
In addition to formal reviews of work products,
Christian will conduct over the shoulder
reviews throughout the life of the project. This
hands- on project management style provides
assurance to the City that the work products in
process are on -task and in line with the scope
of work and pending deadlines.
Quality Assurance reviews will be conducted
internally prior to submittal of plans or
documents to the City. The Task Lead will be
responsible for scheduling detailed reviews
throughout the project, ensuring the products
produced by the STC Team meet the QA/C
standards and expectations established for the
project. Quality Control review will be
conducted by discipline - specific professionals,
as assigned by the Project Manager, at major
milestones to ensure the plans and technical
documents meet design requirements,
standards, and technical requirements.
Schedule Control: STC staff conduct
regular check -in meetings with City staff
to track each project schedule, discuss
potential modifications to the schedule
or deliverables, and discuss actions
needed to keep the project on track. The
schedule will be reviewed during Project
Development Team Meetings.
Cost Control/ Risk Management:
Budget monitoring is conducted on a
monthly basis and reported to the City
during monthly team meetings. All
invoices include hours expended by task
and a detailed summary of work
completed to date. This system of checks
and balances ensures that each task
stays on track with approved costs,
reducing financial risk.
Value Engineering: Recognizing cost
savings measures throughout the life of
the project is the responsibility of STC' s
Project Team. During team meetings,
STC will discuss value engineering
opportunities in order to implement
schedule and cost savings measures.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 29 741
STC Traffic, Inc. City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 742
Cost Proposal
Per the RFP instructions, the cost proposal/ pricing information has been submitted as a separate PDF document in PlanetBids.
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 30 743
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 744
Client References
We have established a successful track record through similar traffic engineering contracts. Below, we have included three client references.
City Client Reference
City of Temecula
2016 -Present
NTE $ 1, 000,40
City of Jurupa
Valley
2015 -Present
NTE $ 250, 00
City of Menifee
2015 -Present
NTE $ 400, 00
On -Call Traffic Engineering Services, Including Traffic Signal Design
This contract includes relevant task orders and projects for traffic signal design and associated improvements. Refer to Section 2 for more information. An example project includes plans,
specifications and estimates ( PS& E) for the Traffic Signal Modification Improvements Project — Permissive Left -Turn to Protected/ Permissive Left -Turn for five intersections citywide 2020-022).
Client Reference: Nick Minicilli, PE, TE, Senior Traffic Engineer 951) 693- 3917, nick. miniciIIk temeculaca. ciov
41000 Main Street, Temecula, CA 92590
On -Call Traffic Engineering Services, Including Traffic Signal Design
Traffic Signal Design at Rubidoux/ 24th & Wineville/ Riverside.
Additionally, STC has assisted with traffic signal plan reviews and ITS and communication systems planning and design, prepared traffic signal modification plans and traffic signal timing, and much more citywide under this contract.
Client Reference: Manuel ( Manny) Gonzales, PE, QSD/SP, Principal Civil Engineer, (951) 332- 6464 Ext. 157
mgonzales@iurupavalley: org
8930 Limonite Avenue, Jurupa Valley, CA 92509
On -Call Traffic Engineering Services, Including Traffic Signal Design Projects
This contract includes relevant task orders and projects for traffic signal design and associated improvements. Refer to Section 2 for more information. Example projects include PS& E for Traffic Signal Design at Murrieta Rd./ouse Rd. and Menifee Rd./ La Piedra ( 2020- 2022).
Client Reference: Bryan Jones, P. E., AICP, Assistant City Manager 29844
951) 723- 3702,
Haun Rd,
bjonesPcityofinenifee. us
Menifee, CA 92586
Reference for
Key Personnel
Rob Blough
PM: Christian
Lambarth
Phil Kern
PM: Rob Blough
PM: Rob Blough
Christian Lambarth
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 31 745
STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 746
Appendices
STC has included sample plans ( traffic signal improvements, street improvements, and signing and striping improvements) for a
representative project located at Baseline Avenue and Palmetto Avenue in the City of Fontana. Please see attached.
STC Traffic, Inc. I City of Eastvale - Traffic Signal Improvement Project at Sumner and 68th Street 32 747
FONTANA OF CITY
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STC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 756
ATTACHMENT A- PROPOSER' SCERTIFICATION AND PROPOSAL PRICING 0), Certification I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services ( Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal,
PROPOSER' SSTATEMENT: I have read, understood and agree to the terms and conditions on all pages of this RFP. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.
SIC Traffic, Inc. ( 760) 602- 490
LEGAL NAME OF COMPANY PHONE NUMBER
5973 Avenida Encinas, Suite 218, Carlsbad, CA 92008
BUSINESS ADDRESS
Jason Stack President
PRINTED NAME OF AUTHORIZED AGENT TITLE
6/ 2012025 admin@stctraffic. com
SIGNATURE OF AUTHORIZED AGENT DATE E- MAIL ADDRESS
56- 236889 N/ A
FEDERAL ID NUMBER (IFAPPLICABLE) CONTRACTOR LICENSE NUMBER 1FAPPLICABLE)
City of Eastvale Page 50 of 53 RFP No. 25- 118EG
757
ATTACHMENT B- NON - COLLUSION AFFIDAVIT
Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF EASTVALE
1 In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
Note: The above non -collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non - collusion affidavit Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution.
Signed
State of C -Ac• e
County of S
Subscribed and sworn to (or affirmed) before me on this \ day of JU' LL. , 20 ,2 -re, by 01\ x\ Y- 1- \L , proved to me on the basis of satisfactory evidence to be the person( f who appeared before me.
JJ
Notary Public Signature
JUSTINE TRIMBLE
Notary Public - California L
San Dfeyo County
Cammfssion d 25125] 0
My Comm, Expires Afar 16, 2029
Notary Public Seal
City of Eastvale Page 51 of 53 RFP No. 25- 118EG
758
CALIFORNIA ALL- PURPOSE
CERTIFICATE OF ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of la a
On 0( 11 L U d ibefore me, 13111,. , nbt -2 fl
y, • ( Dolt
personally appeared _(/‘ 3- 1- rkG` L
Here insert name and lilt of the officer)
who proved to me on the basis of satisfactory evidence to he the person whose named is/ al(; subscribed to the within instrument and .acl laowledged to me that he/ s(e/ they executed the same in his/ IAth 4r authorized capacityO, and that by his/ hpi/ th a
signature on the instrument die person(), or the entity upon behalf of which the person(' acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Sigmature a Nata rY Public
Notary Seal)
USTINE TRIMBLE
Notary Public - California
San Diego County z
Commission 4 2512530
My Comm. Expires Mar 16. 2029
ADDITIONAL OPTIONAL INFORMATION
INSTRUC' T1ONS FOR COMPLETING THIS FORM
Any acknowledgment completed in California must eontaiu verbiage exactly as appears above in the tuna)), secllon or a squirm), neknmv( edgnwnt / arm Bust he properly completed and attached to that document. the only exception is it a Vliiiocunten! is 10 be recorded outride o/' (.idi/ o,,, ia. h, such ip, fusu t•s, any the rnulive acknowledgment verbiage as , nay be printed on such a document so long as the verbiage does not require the , rota,)• to do santetltiug that is ilhgnl / Or a noun). in
Califaruia ( Le. certifying the authorised capacity of the . signer). Please cheek the document enre fcllyfor proper notarial wording and attach this firm ifrequired.
DESCRIPTION OF TIIE ATTACiIED DOCUMENT
P1 -# A- ck, Pfie.) ti -1J ) (\ C all l
is iu, a -if
Tide or description of attached dawumtmlI
Title or description of attached document continued)
Number of Pages ' Document Date ( Q O. 2. )
Additional information)
CAPACITY CLAIMED BY THE
Individual ( s)
Corporate Officer
SIGNER
Title)
fJ Partner( s)
Attorney - in -Fact
Trustee( s)
Other
State and County ualunnation must be the State and County where the document signer( s) personally appeared hefore into notary public for acknowledgment, Date of notarization must he Uae date that the signer( s) personally appeared which must also he the same date the acknowledgment is completed.
The notary public must print his or her name as it appears within his Au- her conmhission followed by a comma and then your title (notary public).
Print the name( s) or document signer( s) who personally appear at the time of notarization.
Indicate the correct singular or plural forms by crossing off inconeet forms ( i.e. hec, she' taey- is /ace ) or circling the correct forms. Failure to correctly indicate this information may lead to rejection of document recording.
The notary seal impression must he clear and photographically reproducible Impression must not cover tent or lines. 1f seal impression smudges, re -seal if a sufficient area permits, otherwise complete a different acknowledgment form.
Signature of the notary public must match the signature on file with the office of the county clerk.
Additional information is not required but could help to ensure this acknowledgment is not misused or attached to a different document Indicate title or type of attached document, number of pages and date.
Indicate the capacity claimed by the signer If the claimed capacity is a corporate officer. indicate the title (i.e CEO. CFO. Secretary).
Securely attach this document to the signed document
2008 Version CAPA v12 10. 07 KIM- IV/ 3- 9865 www. NolaryClusses. com 759
The
ATTACHMENT
prospective participant
C - NON -
certifies,
LOBBYING
by signing
CERTIFICATION
and submitting this bid or proposal, to the best
0) 1
of his
or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who faits to file the required certification shall be subject to a civil penalty of not less than $ 10, 000 and not more than $100, 00 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed 100, 00 and that all such subrecipients shall certify and disclose accordingly.
Signed:
Title:
Firm:
Date:
President
STC Traffic, Inc.
6/ 20/25
City of Eastvale Page 52 of 53 RFP No. 25- 118EG
760
ATTACHMENT D- CERTIFICATION OF NON- DISCRIMINATION BY CONSULTANTS As suppliers of goods or services to the City of Eastva le, the Firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with ail federal, state and local directives and executive orders regarding non- discrimination in employment; and that it agrees to demonstrate positively and aggressivelythe principle of equal opportunity in employment.
WE AGREE SPECIFICALLY:
1. To take affirmative steps to hire minority employees with the company.
2. To establish or observe employment policies within affirmative promotion opportunities for minority persons at all job levels.
3. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those servicing minority communities, and to the minority communities at large.
FIRM STC Traffic, Inc.
TITLE OF PERSON SIGNING President
SIGNATURE ar. c5taE,
DATE 6/ 20/25
Please include any additional information available regarding equal opportunity employment programs now in effect within your company.
City of Eastvale Page 53 of 53 RFP No. 25- 118EG
761
ATTACHMENT A - PROPOSER' S CERTIFICATION AND PROPOSAL PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services ( Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
PROPOSER' SSTATEMENT: I have read, understood and agree to the terms and conditions on all pages of this RFP. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.
Calvada Surveying, Inc. 951- 280- 9960
LEGAL NAME OF COMPANY PHONE NUMBER
411 Jenks Circle, Suite 205, Corona, CA 92880
BUSINESS ADDRESS
Armando DuPont, PLS 7780 President
PRINTED NAME OF AUTHORIZED AGENT TITLE
July 7, 2025 adupont© calvada. com
SIGNATURE OF AUTHORIZED AGENT DATE E- MAIL ADDRESS
33- a7L/(, Z, 3s` NA
FEDERAL ID NUMBER ( IF APPLICABLE)
City of Eastvafe Page 50 of 53
CONTRACTOR LICENSE NUMBER
IFAPPLICABLE)
RFP No. 25- 118EG
762
ATTACHMENT B - NON -COLLUSION AFFIDAVIT
Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF EASTVALE
11 In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
Note: The above non -collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non -collusion affidavit. Proposers are cautioned that making a false certification ma _ - . ertifier to criminal prosecution.
Signed
State of , County of ikIV — S 1tSubscribed and sworn to ( or affirmed) before me on this day of —, 20 , by who appeared before me.
Notary Public ature
proved to me on the basis of satisfactory ev. - ioe be the person( s) Notary Public Seal
City of Eastvale Page 51 of 53 RFP No. 25- 118EG
763
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Riverside
Subscribed and sworn to ( or affirmed) before me on this 7th day of July , 20 25 , by Armando DuPont
proved to me on the basis of satisfactory evidence to be the person(,% who appeared before me.
Sea
ANN MARIE RUELAS
Notary Pubtic • California
Riverside County
Commission 1248384
My Comm. Expires Mar 8, 2028
Signature,
764
ATTACHMENT C - NON - LOBBYING CERTIFICATION () 71
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds otherthan Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who faits to file the required certification shall be subject to a civil penalty of not less than $ 10, 000 and not more than $ 100, 00 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed 100, 00 and that all such subrecipients shall certify and disclose accordingly.
Signed:
Title:
Firm:
Date:
Armando DuPont, PLS 7780 President
Calvada Surveying, Inc.
July 7, 2025
City of Eastvale Page 52 of 53 RFP No. 25- 118EG
765
ATTACHMENT D - CERTIFICATION OF NON- DISCRIMINATION BY CONSULTANTS As suppliers of goods or services to the City of Eastvale, the Firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non- discrimination in employment; and that it agrees to demonstrate positively and aggressivelythe principle of equal opportunity in employment.
WE AGREE SPECIFICALLY:
1. To take affirmative steps to hire minority employees with the company.
2. To establish or observe employment policies within affirmative promotion opportunities for minority persons at all job levels.
3. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those servicing minority communities, and to the minority communities at large.
FIRM Calvada Surveying, Inc.
TITLE OF PERSON SIGNING Armando DuPont, PLS 7780 I President
SIGNATURE
DATE July 7, 2025
Please include any additional information available regarding equal opportunity employment programs now in effect within your company.
City of Eastvale Page 53 of 53 RFP No. 25- 118EG
766
STC Traffic - Technical Proposal for Sumner
Ave and 68th Street
Final Audit Report 2025- 07-8
Created: 2025- 07-8
By: David Skophammer( david. skophammer@stctraffic. com) Status: Signed
Transaction ID: CBJCHBCAABAAf1GcjGWyHWdi8FSXV61p6Vumt_ ao4o5jW STC Traffic - Technical Proposal for Sumner Ave and 68th Stre et" History
Document created by David Skophammer (david. skophammer@stctraffic. com) 2025- 07-8 - 9: 35: 29 PM GMT
Document emailed to Jason Stack (jason. stack@stctraffic. com) for signature 2025- 07-8 - 9: 35: 54 PM GMT
LI Email viewed by Jason Stack (jason. stack@stctraffic. com) 2025- 07-8 - 9: 37: 10 PM GMT
Document e -signed by Jason Stack ( jason. stack@stctraffic. com) Signature Date: 2025- 07-8 - 9: 37: 42 PM GMT - Time Source: server Agreement completed.
2025- 07-8 - 9: 37: 42 PM GMT
Adobe Acrobat Sign
767
5TC Traffic I City of Eastvale - Traffic Signal Design at Sumner Avenue and 68th Street Cost Proposal
Employee Name
Classification
Standard Billing Rate
Task Task Description
Task 1
Task 2. 1
Task 2.
Task 2. 3
Task 3
Task 4
Project Management
As - Built Research and Utility and Right -of -Way Coordination Field Meeting & field Work
Topographic Survey
Environmental Documentation
Preliminary Engineering (30% Design)
Slough, Lambarth,
Rob Christian
Kern, Phil
Walters, O' Neal,
Joseph Trevor
Principal Principal Principal Project Project
Manager H Manager I Engineer Engineer III Engineer I
280. 00 269. 00 $ 270, 00 220. 00 $ 150. 00
Calvada
Topographic
Survey
Lump Sum
Total
Hours
Total Cost
1,20. 0
2 4 6 1, 940. 0
6 6 1, 320. 0
6, 050. 6, 050.
4 4 880. 00
4 3. 14, 30 49 $ 8, 960. 0
Task 5 Utility and Right -of -Way Coordination See Task 2. 1 Task 6. 1 Plans (Traffic Signal, Signing/ Striping, Civil at 60%, 90%, 100% 5 2 7 32 103 149 26, 300, 0 Task 6. 2
Task 6. 3
Task 6. 4
Task 7
Specifications
Engineer' sCost Estimate
Funding Allocation Request ( Included)
Bidding Assistance
Total Hours
2 5 12 21 $ 4, 000.
2 2 2 6 12 2, 440. 0
1 2. 10 13 3, 000.
2 15 17 3, 860, 0
19 4 13 90 155 281
Subtotal Labor 5, 320. 0 1, 040, 3, 510. 0 19, 800, 0 23,50. 0 6, 050.9 58, 970. 0 ODC: Other Direct Costs ( Traffic Counts)
Total
5TC Traffic, Inc. I City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 1, 000.
59, 970. 0
768
STC Traffic l City of Eastvale - Traffic Signal Design at Sumner Avenue and 68th Street Cost Proposal
Classification
Standard Billing Rate
Employee Kern,
Blough,
Rob
Name
Principal
Manager II
280. 00
Lambarth,
Christian
Principal
Manager I
260. 00
Principal
Engineer
270. 00
Walters,
Joseph
Project
Engineer III
220. 00
O' Neal,
Trevor
Project
Engineer I
150. 00
Topographic
Survey
Lump Sum
4 Task
Task 1
Task Description
Total
Hours
4 Total Cost
Project Management 1,20. 0
Task 2. 1 As - Built Research and Utility and Right -of -Way Coordination 2 4 6 1, 040.
Task 2. Field Meeting & Field Work 6 6 1, 320. 0
Task 2. 3 Topographic Survey 6, 050. 6, 050.
Task 3 Environmental Documentation 4 4 8$0.0
Task 4 Preliminary Engineering ( 30% Design) 4 1 14 30 49 8, 960. 0 Task 5 Utility and Right -of -Way Coordination See Task 2. 1 Task 6. 1 Plans ( Traffic Signal, Signing/ Striping, Civil at 60%, 90%, 100%) 5 2 7 32 103 149 26, 300. 0 Task 6. 2 Specifications 2 2 5 12 21 4, 000.
Task 6. 3 Engineer' sCost Estimate 2 2 2 6 12 2, 440. 00 Task 6. 4 Funding Allocation Request ( Included) 1 2 10 13 3, 000.
Task 7 Bidding Assistance 2 15 17 3, 860. 0
Total Hours 19 4 13 90 155 281
Subtotal Labor 5, 320. 0 1, 040. 3, 510. 0 19, 800. 0 23,50. 0 6, 050. 58, 970. 0 ODC: Other Direct Costs ( Traffic Counts) 1, 000.
Total Cost 59, 970. 0
STC Traffic, Inc. City of Eastvale — Traffic Signal Improvement Project at Sumner and 68th Street 769
EXHIBIT " B"
INSURANCE
A. Insurance Requirements. Contractor shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Contractor, its agents, representatives or employees. Insurance is to be placed with insurers with a current A. M.
Best' srating of no less than A: VII.
Contractor shall provide the following scope and limits of insurance:
1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Commercial General Liability. Insurance Services Office form Commercial General Liability coverage ( Occurrence Form CG 0001). 2) Automobile. Insurance Services Office form number CA 0001 Ed. 1/ 87) covering Automobile Liability, including code 1 " any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. 3) Workers' Compensation. Workers' Compensation insurance as required by the Labor Code of State of California covering all persons providing Services on behalf of the Contractor and all risks to such persons under this Agreement. 4) Professional Liability. Professional liability insurance appropriate to the Contractor' sprofession. This coverage may be written on a " claims made" basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three ( 3) consecutive years following the completion of Contractor' sservices or the termination of this Agreement. During this additional three ( 3) year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.
2. Minimum Limits of Insurance. Contractor shall maintain limits of insurance no less than:
1) Commercial General Liability. $ 2, 000,00general aggregate for bodily injury, personal injury and property damage. 2) Automobile. $ 1, 000,00 per accident for bodily injury and property damage. A combined single limit policy with aggregate limits in an amount of 4921- 6086- 1527 vl
770
not less than $ 2, 000,00shall be considered equivalent to the said required minimum limits set forth above.
3) Workers' Compensation. Workers' Compensation as required by the Labor Code of the State of California with statutory limits and Employers Liability Insurance with limits of not less than $ 1, 000,00 per occurrence. 4) Professional Liability. $ 2, 000,00 per occurrence.
B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions:
1. All Policies. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.
2. Commercial General Liability and Automobile Liability Coverages. 1) City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees. 2) Contractor' sinsurance coverage shall be primary insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self- insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Contractor' sinsurance. 3) Contractor' sinsurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer' sliability.
4) Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.
3. Workers' Compensation Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation 4921- 6086- I527vl
771
against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Contractor.
C. Other Requirements. Contractor agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Contractor furnish City with copies of original endorsements effecting coverage required by this Exhibit " B". The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Contractor shall furnish certificates and endorsements from each subcontractor identical to those Contractor provides.
2. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Contractor' sliability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
4921- 6086- 1527 vl
772
4934-9169-9075 v1
1 FIRST AMENDMENT TO AGREEMENT WITH
STC TRAFFIC, INC. TO PROVIDE
PROFESSIONAL ENGINEERING SERVICES
This First Amendment to Agreement for Professional Engineering Services (“First Amendment”) is entered into this ____ day of _________, 2026 by and between the City of Eastvale, a municipal corporation (“City”) and STC Traffic, Inc, a California corporation (“Contractor”), as follows:
RECITALS
A. City and Contractor entered into an agreement (No. A-2025-104) for professional engineering design services for the Traffic Signal Improvement Project at Sumner Avenue and 68th Street on or about June 24, 2025 (“Agreement”) with a not-toexceed amount of $60,000.00.
B. This First Amendment to the Agreement increases the contract amount by $25,000.00 to include potholing services or an alternative nondestructive method to identify the existing utilities at the project foundations and amends the total contract compensation to $85,000.00.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties do hereby enter into this First Amendment which modifies and amends the Agreement as follows:
1. AMENDMENTS
(a) Scope of Services. In addition to the Services to be provided by Contractor as set forth in the Agreement, Contractor shall perform the services detailed in the Additional Work Request attached to this First Amendment as Exhibit “A” (“Additional Services”), which shall be added to the Scope of Services for the Agreement. (b) Compensation and Method of Payment. In addition to the compensation set forth in Section 4 (a) of the Agreement, the City agrees to pay Contractor the amounts specified in the Additional Work Request attached to this First Amendment as Exhibit “A” for the Additional Services identified therein. The total compensation for the Additional Services shall not exceed Twenty-Five Thousand Dollars and Zero Cents ($25,000.00), bringing the total contract amount called for in the Agreement to a not-to-exceed total of Eighty-Five Thousand Dollars and Zero Cents ($85,000.00), unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of the Agreement. 773
4934-9169-9075 v1
2 2. GENERAL PROVISIONS
(a) Remainder Unchanged. Except as specifically modified and amended in this First Amendment, the Agreement remains in full force and effect and binding upon the parties.
(b) Integration. This First Amendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the transaction discussed in this First Amendment.
(c) Effective Date. This First Amendment shall not become effective until the date it has been formally approved and executed by the appropriate authorities of the City and Contractor.
(d) Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this First Amendment. (e) References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this First Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this First Amendment.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
[SIGNATURES ON FOLLOWING PAGE]
774
4934-9169-9075 v1
3 CITY OF EASTVALE
_________________________
Mark Orme
City Manager
ATTEST:
___________________________
Marc Donohue
City Clerk
APPROVED AS TO FORM
_______________________________
Erica Vega
City Attorney
STC TRAFFIC, INC.
By: _____________________________
Name: __________________________
Its: _____________________________
NOTE: CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE
REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S
BUSINESS ENTITY. CORPORATIONS AND LLCS MUST SUBMIT
DOCUMENTATION SHOWING THAT THE INDIVIDUAL SIGNING ON ITS BEHALF HAS THE AUTHORITY TO EXECUTE THIS CONTRACT.
775
4934-9169-9075 v1
4 EXHIBIT A
ADDITIONAL WORK REQUEST
This Exhibit “A” (Additional Work Request) is attached to, incorporated into, and made a part of the First Amendment to the Agreement for Professional Engineering Services by and between the City of Eastvale (“City”) and STC Traffic, Inc. (“Contractor”).
1. Scope of Work
The Contractor shall provide professional subsurface utility verification services for the Traffic Signal Improvement Project at Sumner Avenue and 68th Street (Agreement No.
A-2025-104) to identify and map utility lines at proposed foundation zones.
The scope of services shall be performed progressively on a task-by-task basis. The Contractor shall obtain written or electronic authorization from the City’s Project Manager prior to commencing work or incurring expenses on any individual task below.
The City reserves the right to adjust, reduce, or omit specific tasks or quantities based on real-time field data:
Task 1: Geophysical Locating & Research (Phase I): Review City record drawings, utility maps, and active USA North 811 tickets. Utilize non-destructive geophysical methods (e.g., Ground Penetrating Radar and electromagnetic locating) to map alignments.
Task 2: Targeted Physical Potholing (Phase II): Upon explicit written direction from the City, perform physical potholing via vacuum excavation to verify exact horizontal and vertical positions of utilities at critical foundation points. Backfill and restore all test holes to original or better condition in compliance with City standards.
Task 3: Data Integration & Reporting (Phase III): Compile findings into a comprehensive Utility Pothole Log (documenting depth, utility type, size, and material) and integrate data directly into the final engineering design and foundation drawings.
2. Compensation
Compensation for all services, labor, materials, and equipment detailed in this Exhibit "A" shall be billed on a Unit Price and Time and Materials basis, subject to an absolute Not-to-Exceed total of $25,000.00.
Invoicing shall reflect specific tasks successfully completed and verified in the field. Any unexpended balance within the $25,000.00 maximum allocation shall remain unspent, and the City shall have no financial obligation for unauthorized or unperformed units. 776
AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.12
June 24, 2026
Adop'on of Resolu'on Authorizing the Submission of CAL FIRE Wildfire Prevention Grant Application
Prepared By:
Alexander Fung, Economic Development Manager
Recommended Action(s)
Staff recommends that the City Council adopt a resolu
on to authorize the submission of an
applica
on seeking up to $950,000 in grant funds from the CAL FIRE Wildfire Preven on Grants
Program for the Eastvale Santa Ana Riverbed Hazardous Fuels Reduction Project.
Summary
The State of California’s Proposi
on 4 Program has allocated up to $70 million to the California Department of Forestry and Fire Protec
on (CAL FIRE) in FY 2025-2026 for the purpose of funding the agency’s Wildfire Preven
on Grants Program. This program provides funding for wildfire preven
on ini
a
ves such as hazardous fuels removal, wildfire preven
on planning, and wildfire
preven
on educa
on ac
vi
es. Grant guidelines for the CAL FIRE Wildfire Preven
on Grants
Program can be found in A<achment 1. Staff is in the process of preparing to submit an applica on
seeking up to $950,000 from CAL FIRE to clear hazardous fuels in the Santa Ana Riverbed.
CAL FIRE recommends the governing en
es of applicants to submit resolu
ons authorizing the
submission of wildfire preven
on grant applica
ons. As a result, staff recommends that the City
Council adopt the proposed resolution (Attachment 2).
Background
The Santa Ana Riverbed at the border of Eastvale and Norco contains dry vegeta on that can serve
as fuel for wildfires, especially during windy, hot, or dry weather condi ons. Reducing the fuel
minimizes the risk of fast-spreading fires that can threaten nearby homes, businesses, and 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
777
infrastructure. The Santa Ana Riverbed area is adjacent to major roadways, u li
es, and flood
control systems that can be damaged in the event of wildfire. Protec ng these assets ensures
uninterrupted services and prevents costly repairs. Controlled removal of excessive brush helps with maintaining a balanced ecosystem and prevents uncontrolled wildfires from destroying na ve
habitats and nearby infrastructures. Proper vegeta
on management, especially brush removal
efforts, can reduce the risk of erosion and improve the health of the riverbed environment.
Analysis
If awarded, the grant can cover staff
me spent on managing and coordina
ng grant ac
vi
es,
environmental analyses around the Santa Ana Riverbed, and hazardous fuel mi ga
on ac
vi
es. To
ensure that the Santa Ana Riverbed remains as a balanced ecosystem, brush removal efforts will focus on areas closer to residen
al homes and civic infrastructures. In par
cular, brush removal
activities will center around high fire-risk areas at the corner of Baron Drive and River Road.
Environmental
Pursuant to Sec
on 15378 of the California Environmental Quality Act (CEQA) Guidelines, organiza
onal or administra
ve ac
vi
es of governments that do not result in direct or indirect physical changes in the environment, such as applying for grants, are not considered as CEQA projects. In the event that CAL FIRE approves the City’s grant applica on and that the City accepts
the funds, the Grant Program Guidelines require CEQA review to be conducted, and grant funds may be used for CEQA review. Certain wildfire risk reduc
on projects may be exempt from CEQA review
pursuant to Public Resources Code Section 21080.49 or other exemptions.
Strategic Plan Action - Priority Level: N/A | Target #: C | Goal #: I The submission of this grant applica
on can lead to possible award funds for hazardous fuels reduc
on ac
vi
es in the Santa Ana Riverbed. This supports Goal I of Target C in the City’s Strategic Plan, which directs staff to leverage grant opportunities.
Fiscal Impact
The submission of a grant applica
on and the approval of a resolu
on do not result in direct fiscal
impacts. Should the applica
on be selected for an award, the City can choose to accept or reject the award offer.
Prior City Council/Commission Action
Staff previously submi<ed a request to Congressman Calvert’s Office seeking funds for hazardous fuel removal ac
vi
es around the Santa Ana Riverbed. As part of that request, the City Council approved a le<er suppor
ng the submi<al of a FY 2024-2025 Congressional Community Project Funding Request for the Eastvale Brush Fire Fuel Removal Project on February 26, 2025.
Addi
onally, staff previously submi<ed a grant applica
on seeking funds from the CAL FIRE Wildfire
Preven
on Grants Program for similar hazardous fuels reduc
on ac
vi
es last year. As part of the
applica
on, the City Council approved a resolu
on authorizing the submission of the applica
on on
August 13, 2025.
Attachment(s)
Attachment 1 - CAL FIRE Wildfire Prevention Grants Program Guidelines 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
778
Attachment 2 - Resolution 26-XX
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
779
Proposition 4 California Climate Bond
Department of Forestry and Fire Protection
Wildfire Prevention Program
Grant Guidelines
FY 2025-2026
Solicitation Opens: May 7, 2026
Proposals Due: July 08, 2026, 3:00 PM PST
780
pg. 1
Contents
I. INTRODUCTION..................................................................................................................................................... 3 WILDFIRE PREVENTION GRANTS PROGRAM SUMMARY AND PRIORITIES ............................................................... 3 QUALIFYING PROJECT TYPES AND ACTIVITIES .......................................................................................................... 4 HAZARDOUS FUELS REDUCTION.......................................................................................................................... 4 WILDFIRE PREVENTION PLANNING...................................................................................................................... 5 WILDFIRE PREVENTION EDUCATION.................................................................................................................... 5 II. ELIGIBILITY, CONDITIONS, AND IMPORTANT POINTS ............................................................................................ 5 ELIGIBILITY FOR PROPOSITION 4............................................................................................................................... 5 Applicants may not be one of the following:....................................................................................................... 6 ELIGIBLE COSTS INCLUDE, BUT ARE NOT LIMITED TO: ........................................................................................ 6 INELIGIBLE COSTS INCLUDE, BUT ARE NOT LIMITED TO:..................................................................................... 6 NON-QUALIFYING PROJECT TYPES AND ACTIVITIES INCLUDE, BUT ARE NOT LIMITED TO: ................................ 6 LIMITED WAIVERS OF SOVEREIGN IMMUNITY FOR NATIVE AMERICAN TRIBES: ................................................ 7 CONDITIONS AND IMPORTANT POINTS.................................................................................................................... 7 PREVAILING WAGE REQUIREMENTS....................................................................................................................... 12 GREENHOUSE GAS (GHG) EMISSIONS REQUIREMENTS.......................................................................................... 12 PROPOSITION 4 REPORTING REQUIREMENTS ........................................................................................................ 13 III. GRANT APPLICATION REVIEW AND EVALUATION FACTORS ................................................................................ 14 REVIEW PROCESS .................................................................................................................................................... 14 EVALUATION FACTORS (RANKING CRITERIA).......................................................................................................... 14 APPLICATION PROCESS AND PROJECT ADMINISTRATION ...................................................................................... 16 STAGE 1 - PROJECT APPLICATION ........................................................................................................................... 17 STAGE 2 - GRANT APPLICATION REVIEW AND SELECTION...................................................................................... 18 STAGE 3 - GRANTS AWARDED................................................................................................................................. 18 STAGE 4 – COMPLETED GRANT AGREEMENTS ....................................................................................................... 18 781
pg. 2
PROJECT AMENDMENTS, MODIFICATIONS, AND TERMINATIONS ......................................................................... 19 ACCOUNTING REQUIREMENTS ............................................................................................................................... 19 LOSS OF FUNDING................................................................................................................................................... 20 PROPOSITION 4 INDIRECT COST RATES................................................................................................................... 20 PROJECT COSTS ....................................................................................................................................................... 21 PAYMENT OF GRANT FUNDS................................................................................................................................... 25 STATE CONFLICT OF INTEREST LAWS ...................................................................................................................... 25 ADVANCE PAYMENTS.............................................................................................................................................. 26 STATE AUDIT ........................................................................................................................................................... 27 IV. EXPLANATION OF TERMS .................................................................................................................................... 28 PROP 4 TOOLS ......................................................................................................................................................... 30 V. APPENDICES........................................................................................................................................................ 30 APPENDIX A – ENVIRONMENTAL COMPLIANCE FOR CAL FIRE PROJECTS .............................................................. 30 APPENDIX B – SAMPLE RESOLUTION (NOT REQUIRED).......................................................................................... 34 APPENDIX C – INVOICE........................................................................................................................................... 35 APPENDIX D – STATE OF CALIFORNIA STANDARD REQUIRED FORMS.................................................................... 36 APPENDIX E – CALMAPPER (AWARDED GRANTS ONLY)......................................................................................... 36 APPENDIX G – PDF PROJECT MAP........................................................................................................................... 36 APPENDIX H – JUSTIFICATION FOR INDIRECT COST RATE > 15% ........................................................................... 37 APPENDIX I – APPLICATION PACKAGE.................................................................................................................... 37 APPENDIX J – ADDITIONAL RESOURCES.................................................................................................................. 38 APPENDIX K – CALCULATING INTEREST ON ADVANCE PAYMENTS......................................................................... 38 782
pg. 3
I. INTRODUCTION
This grant guideline includes information about the California Department of Forestry and Fire Protection (CAL FIRE) Wildfire Prevention (WP) Grants Program. Up to $70 million is being allocated to CAL FIRE’s Wildfire Prevention Grants Program in Fiscal Year 2025-26 from the Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024 (Proposition 4). For information about CAL FIRE’s other CCI programs, please visit CAL FIRE Grants.
WILDFIRE PREVENTION GRANTS PROGRAM SUMMARY AND PRIORITIES CAL FIRE’s Wildfire Prevention Grants Program provides funding for wildfire prevention projects and activities in and near wildfire-threatened communities that focus on increasing the protection of people, structures, and communities. Funded activities include Hazardous Fuels Reduction, Wildfire Prevention Planning, and Wildfire Prevention Education with an emphasis on improving public health and safety while reducing greenhouse gas emissions.
California’s Strategic Fire Plan serves as a roadmap for project development. Projects are evaluated based on the overall benefit to reduce the threat of wildfires to people, structures, and communities. CAL FIRE will consider the wildfire hazards and risks to an area, the geographic balance of projects, and whether the project is complementary to other wildfire prevention or forest health activities when awarding grants. Projects benefiting disadvantaged communities or low-income communities, as defined by Health and Safety Code section 39713, projects that demonstrate a carbon benefit by reducing greenhouse gas emissions, and projects that contain matching funds will receive additional priority. Projects located in or submitted by local agencies on the Fire Risk Reduction Community List, or projects that utilize funding to meet the List eligibility requirements pursuant to Public Resources Code sections 4124.7 and 4290.1, will receive additional priority. Projects are selected on a competitive basis, and consecutive awards are not guaranteed. Disadvantaged and low-income communities can be determined using the process in Appendix F. Projects that demonstrate that they are providing maintenance of existing fuels reduction projects paid for by CAL FIRE or any other funding sources (i.e., other state funds, federal funds, or private funds) will also receive priority. Projects conducted by any local governmental entity qualified to perform defensible space assessments pursuant to Public Resources Code Section 4291.5 in very high and high fire hazard severity zones, as identified by the State Fire Marshal pursuant to Section 51178 of the Government Code or Division 4, Part 2, Chapter 1, Article 9 (commencing with Section 4201) of the Public Resources Code or by a local agency pursuant to Section 51179 of the Government Code, will receive priority if they utilize the common reporting platform created pursuant to subdivision (c) of Public Resources Code Section 4291.5 to report that information.
CAL FIRE will provide technical expertise and management oversight of grants but may not be the primary agency or applicant for a project. CAL FIRE reserves the right to fund projects in total or in part, whichever best serves the objectives of the Wildfire Prevention Grants Program. Project applicants that are selected to receive partial funding will be provided with additional information on their revised funding amount, project performance period, and any other changes to their application, as needed. 783
pg. 4
PROPOSITION 4 BACKGROUND AND PRIORITIES
In November of 2024, California voters approved Proposition 4 to fund water, climate, wildfire, and natural resource projects across the state of California. Proposition 4 will allocate $185 million to CAL FIRE Wildfire Prevention Grants as follows: “projects and grants to improve local fire prevention capacity, improve forest health and resilience, and reduce the risk of wildfire spreading into populated areas from wildlands. Where appropriate, projects may include activities on lands owned by the United States.” (Pub. Resources Code, section 91520, subd. (d).) To the extent feasible, a project whose application includes the use of services of the California Conservation Corps or certified community conservation corps, as defined in Section 14507.5, shall be given preference for receipt of a grant under this division (Pub. Resources Code, section 90150). In addition, projects that leverage private, federal, and local funding or produce the greatest public benefit will also receive priority (Pub. Resources Code, section 90050). Proposition 4 requires that at least 40 percent of the total funds available under Proposition 4 be allocated for projects that provide meaningful and direct benefits to vulnerable populations or disadvantaged communities. Of this 40 percent, at least 10 percent of the total funds available shall be allocated for projects that provide meaningful and direct benefits to severely disadvantaged communities. (Pub. Resources Code, section 90140).
QUALIFYING PROJECT TYPES AND ACTIVITIES
The Wildfire Prevention Grants Program funds three types of activities: Hazardous Fuels Reduction, Wildfire Prevention Planning, and Wildfire Prevention Education. Below are some examples of qualifying projects and activities:
HAZARDOUS FUELS REDUCTION
• Vegetation clearance in critical locations to reduce wildfire intensity and rate of spread. • Creation or maintenance of fuel breaks in strategic locations, as identified in CAL FIRE Unit Fire Plans, a Community Wildfire Protection Plan, or similar strategic planning document. • Maintenance of existing fuels reduction projects paid for by CAL FIRE or any other funding sources (i.e., other state funds, federal funds, or private funds).
• Removal of ladder fuels to reduce the risk of crown fires. • Creation of community-level wildfire prevention programs, such as community chipping days, roadside chipping, and green waste bin programs.
• Selective tree removal (thinning) to improve forest health to withstand wildfire. • Modification of vegetation adjacent to roads to improve public safety for egress of evacuating residents and ingress of responding emergency personnel.
• Reduction of fuel loading around critical infrastructure to maintain continuity of government and other critical services.
• Projects to improve compliance with defensible space requirements as required by Public Resources Code Section 4291 (Projects eligible are low-income, disabled, or elderly households per CA requirements). o CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) Compliance is required for contractors performing Public Resources Code Section 4291.
• Seasonal and temporary prescribed grazing using temporary infrastructure consistent with increasing the protection of people, structures, and communities.
• Removal of dead, dying, diseased, or otherwise hazardous trees. 784
pg. 5
WILDFIRE PREVENTION PLANNING
• Wildfire risk or related mapping
• Creation or update of strategic wildfire planning documents, such as:
• Evacuation plans
• Community Wildfire Protection Plans (CWPP)
• Local Hazard Mitigation Plans
• Safety Elements
• Wildfire Prevention or Mitigation Plans
WILDFIRE PREVENTION EDUCATION
Development and implementation of public education and outreach programs. Workshops, meetings, materials creation, and other educational activities with the purpose of increasing knowledge and awareness of information that could be used to reduce the total number of wildfires, acres burned, and structures lost.
To educate the public on making homes and communities more wildfire resilient, including defensible space training.
Activities are subject to CAL FIRE approval.
II. ELIGIBILITY, CONDITIONS, AND IMPORTANT POINTS
ELIGIBILITY FOR PROPOSITION 4
• State Agencies
• Native American Tribes
• Joint Powers Authorities (JPAs) if the entities involved are eligible applicants. • Special districts
o Fire protection districts.
o Community services districts
o Water districts
o Resource conservation districts
• Local agencies, including:
o City, county, or city and county
• Fire Safe Councils with a 501(c)(3) designation.
• Other qualified non-profit organizations with a 501(c)(3) designation In situations where a local government has contracted with CAL FIRE for fire protection services, CAL FIRE is considered a local government for purposes of this grant program.
If an applicant has applied for 501(c)(3) status at the time of application, that is sufficient. Applicants will have to provide the official 501(c)(3) approval prior to execution of the grant agreement. 785
pg. 6
Applicants may not be one of the following:
• A privately held for-profit company or corporation.
• Individual or private landowners.
• Homeowners’ associations or other associations unless they have 501(c)(3) non- profit status. • No sub-awarding allowed.
ELIGIBLE COSTS INCLUDE, BUT ARE NOT LIMITED TO:
• Removal of dead, dying, diseased, or otherwise hazardous trees posing an imminent threat to public health and safety, public rights-of-way, and public infrastructure, which may include dead, dying, diseased trees on private property.
• Contracted tree removal, transportation, holding site fees, and disposal. • Costs that are necessary and prudent to the accomplishment of the project, e.g., • Project equipment not to exceed a cumulative total of $750,000. • Project supplies (supplies include items under $10,000 per unit cost). Chainsaws are an example of a supply item and are not considered equipment.
• Fuel and Maintenance
• CEQA Costs
• National Environmental Policy Act (NEPA) Costs
All equipment purchases must be pre-approved. All pre-approved equipment purchases are owned by the grantee. Equipment cannot be purchased by subcontractors and billed to the grantee for reimbursement.
INELIGIBLE COSTS INCLUDE, BUT ARE NOT LIMITED TO:
• Removal of non-hazardous trees that do not pose an imminent threat to public health and safety or for non-wildfire prevention purposes, including but not limited to improvement of private property view sheds.
• Costs associated with the improvement of landscaping, or ecological restoration, including planting. • Costs that are not directly associated with the project. • Costs already funded or budgeted through another source (i.e., supplanting) • Income, fees, revenues, or wages lost or voluntarily waived by a local agency. • Activities or costs associated with permanent infrastructure. • Costs incurred before or after the project performance period. • Cost of preparing a grant and application.
• Late fees, penalties, and bank fees.
• Gifts or gift cards. If uncertain, contact your Region. • CAL FIRE has final discretion for approval on all costs NON-QUALIFYING PROJECT TYPES AND ACTIVITIES INCLUDE, BUT ARE NOT LIMITED TO:
• Purchase of capital equipment with a cumulative total of more than $750,000 • Purchase of capital equipment without demonstrating how the equipment will be utilized. All equipment purchases must be pre-approved. All pre-approved equipment purchases are owned by the grantee.
Equipment cannot be purchased by subcontractors and billed to the grantee for reimbursement. 786
pg. 7
• Installation, creation, upgrade, or maintenance of fire protection features, such as roads, bridges, structures, water storage facilities, or other permanent infrastructure. • Projects or activities utilizing CAL FIRE staff without corresponding reimbursements or requests seeking funding for services already provided by CAL FIRE.
LIMITED WAIVERS OF SOVEREIGN IMMUNITY FOR NATIVE AMERICAN TRIBES:
CAL FIRE is accountable for the responsible use of state funds. Federally recognized tribes are sovereign nations with special legal status. In order to provide accountability for this grant funding and to ensure the grant agreements may be enforced in case of default, CAL FIRE may require limited waivers of sovereign immunity when the primary grantee (who signs the grant agreement contract) is a federally recognized tribe. This will be determined on a case-by-case basis and is dependent on the type and scope of the project. If required, the grant agreement will include these important terms and conditions CAL FIRE will avoid seeking a limited waiver of sovereign immunity when possible and will strive to notify applicants early in the grant application review process if it is anticipated a limited waiver of sovereign immunity will be necessary. CAL FIRE is committed to working collaboratively with California Native American tribes on tailoring limited waiver of sovereign immunity terms to support tribal priorities while also meeting the state’s legal obligations.
CAL FIRE will conduct a risk analysis of all projects that may involve limited waivers of sovereign immunity. In general, CAL FIRE may require limited waivers of sovereign immunity when the grantee is a federally recognized tribe, and the project includes any of the following elements:
• Advance funds
• High-risk implementation projects, which may include fuels reduction, prescribed burning, cultural burning, ceremonial, or other use of fire
• Organizations without demonstrated reliability in sound financial management For questions regarding sovereign immunity, please reach out to the program by emailing [email protected], who may refer you to discuss specifics with the appropriate person at CAL FIRE Legal.
CONDITIONS AND IMPORTANT POINTS
1. The recommended funding amount is $950,000 or less.
2. Grants can be made only to “eligible” applicants.
3. Projects must provide benefits to habitable structures and people in and near wildfire threatened communities.
4. Projects utilizing partners must provide a letter of commitment from the partner entity as proof that they have contacted the entity, the entity has the required resources (if needed) to commit toward the project, and the entity supports the project.
5. Qualifying projects and activities are limited to those where the proposed project or activity addresses the hazards and risks to wildfire threatened communities that focus on increasing the protection of people, structures, and communities.
6. Applicants must consider greenhouse gas emissions of project activities and plan to reduce emissions as much as possible during project activities.
787
pg. 8
7. Grantees must have and demonstrate to CAL FIRE the ability to plan, administer, and complete the grant project.
8. Projects that may impact the environment must comply with CEQA. Projects that may impact the environment and involve a federal action must also comply with NEPA. Projects requiring CEQA/NEPA review are required to provide documented compliance within 12 months from the grant execution.
CEQA/NEPA compliance must begin immediately after grant execution. No grant funds, including those provided via an advance payment from CAL FIRE, shall be spent on any project activity that could affect the environment, including any ground-disturbing activity, until the grantee receives written environmental compliance approval from CAL FIRE.
9. A Registered Professional Forester (RPF) must design and oversee any fuel “forestry” projects, as defined in Public Resources Code (PRC) Section 753, proposed on a “forested landscape,” as defined in PRC Section 754. The RPF must conduct at least one site visit during active project operations to ensure vegetation removal is being conducted according to the prescription. An RPF is not required to provide the general project information required in the Scope of Work during the grant application phase, but the applicant must explain how CEQA or NEPA compliance will be met and describe RPF involvement in the Project Scope of Work and include this cost in the budget, if applicable. a) PRC Section 753 - “Forestry,” as used in this article, refers to the science and practice of managing forested landscapes and the treatment of the forest cover in general, and includes, among other things, the application of scientific knowledge and forestry principles in the fields of fuels management and forest protection, timber growing and utilization, forest inventories, forest economics, forest valuation and finance, and the evaluation and mitigation of impacts from forestry activities on watershed and scenic values, to achieve the purposes of this article. The practice of forestry applies only to those activities undertaken on forested landscapes. The professions specified in PRC Section 772 are not practicing forestry when mitigating or recommending mitigation of impacts from previous forestry activities on related watershed or ecological values within their area of professional expertise or when recommending those mitigations for proposed timber operations. However, public and private foresters are required to be licensed pursuant to this article when making evaluations and determinations of the appropriate overall combination of mitigations of impacts from forestry activities necessary to protect all forest resources.
b) PRC Section 754 - “Forested landscapes” means those tree-dominated landscapes and their associated vegetation types on which there is growing a significant stand of tree species, or which are naturally capable of growing a significant stand of native trees in perpetuity, and is not otherwise devoted to non-forestry commercial, urban, or farming uses.
10. Projects outside of a “forested landscape” should consider the use of a professional ecologist, biologist, certified rangeland manager, arborist, RPF, or other professional with knowledge of local ecosystem processes to develop an appropriate fuel hazard reduction removal project.
11. CAL FIRE has the discretion to specify an earlier project completion date at the time of award based on the funds associated with the grant award. CAL FIRE will work with the grantees to ensure projects will still be achievable within the earlier timeframe.
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12. Fuel reduction vegetation treatment prescriptions shall focus on increasing safety for the public and first responders, as well as reducing fire hazards to improve the protection of lives, structures, and communities. Treatments shall eliminate the vertical and horizontal continuity of vegetative fuels for the purpose of reducing the rate of fire spread, duration and intensity of fire, fuel ignitability, and the ignition of tree crowns or structures.
13. Required project deliverables to be included in the Project Scope of Work:
a) Pre- and post-treatment description of: (1) site conditions and project results relative to hazardous tree or vegetative conditions; (2) wildfire hazard reduction goal accomplishments, or (3) another measurable metric for evaluation of the project. This includes, but is not limited to, number of acres treated, number of parcels treated for fuel reduction for defensible space compliance, number of prevention plans created, and number of people reached in a public education project. CAL FIRE reserves the right to retain copies of these descriptions and publicly disseminate the information for its own purposes.
b) GIS data files supporting the project map to allow CAL FIRE to accurately document the spatial extent of the project for the duration of the grant.
• For projects and activities involving on-the-ground work, CAL FIRE requires shapefiles to be submitted with the signed agreement and on a quarterly basis throughout the duration of the grant. (See Progress report quarterly calendar, pg. XX). c) Documented CEQA or NEPA compliance within 12 months of grant execution, unless a longer period of time is approved by CAL FIRE. This includes the approval of a Negative Declaration, Mitigated Negative Declaration, or Environmental Impact Report, or the filing of a Notice of Exemption. If compliance is not achieved or if reasonable articulation of non-compliance is not made, the grant could be subject to termination. No grant funds, including those provided via an advance payment from CAL FIRE, shall be spent on any project activity that could affect the environment, including any ground-disturbing activity, until the grantee receives written environmental compliance approval from CAL FIRE.
14. Financial reports are required for reimbursement. Please see Appendix C for guidelines for the invoice that must be submitted with the financial report. The invoice template is found on the CAL FIRE website.
15. A Quarterly Progress Report form must be submitted under the Pending tasks “Activities report request” in the Grants Portal, utilizing the required CAL FIRE Wildfire Prevention Grants Template. Grantee shall provide data reporting to CAL FIRE, including but not limited to, number of acres treated, number of parcels treated for fuel reduction for defensible space compliance, the number of prevention plans created, and the number of people reached in a public education project. Pre and Post implementation photos is required to be submitted with all progress reports that include fuel reduction activities. CAL FIRE will provide grantees with the specific metrics and the reporting process. The quarterly progress report is due within 30 days of the end of every calendar quarter, even if no fiscal activity has occurred:
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Quarter Progress Report Covering Due Date
1st Quarter January 1 – March 31 April 30
2nd Quarter April 1 – June 30 July 31
3rd Quarter July 1 – September 30 October 31
4th Quarter October 1 – December 31 January 31
16. For all Proposition 4 funded grant projects, grantees will provide CAL FIRE with updated cash flow projections. Cash flow projections will be utilized aggregately for monthly projections and semi-annually for individual projects.
17. Final financial reports for grant-related work must be submitted to CAL FIRE no later than 30 days after the project completion date.
18. A Wildfire Prevention Grants Program Final report (found on the CAL FIRE website) must be submitted simultaneously with the final financial report, within 30 days from the expiration date. a) Pre-implementation and post-implementation pictures must be submitted with the Final Report, along with updated GIS data files.
19. Projects must demonstrate all efforts to reduce greenhouse gas emissions. Projects that demonstrate significant greenhouse gas emissions reductions will be favored.
20. All Wildfire Prevention Grants projects must clearly display, identify, and label themselves as being funded by CAL FIRE. Acknowledgments must contain the CAL FIRE logo as well as the following statement:
Funding for this project provided by CAL FIRE’s Wildfire Prevention Grants Program. Grantees must include the Proposition 4 logo and boilerplate language (Link for the Prop 4 Climate Bond can be found here), along with the CAL FIRE logo on all outreach and public-facing materials, including but not limited to press releases, media advisories, printed collateral, event invitations, signs, and project/program websites.
21. Each application should focus on one or more of the following major activities:
a) Hazardous Fuels Reduction
b) Wildfire Prevention Planning
c) Wildfire Prevention Education
Entities with more than one application should consider consolidating into just one application, especially if proposed project(s) are similar or share geographic locations. For additional assistance work with your local CAL FIRE Unit coordinator or your region representatives.
22. Applications must be submitted in the CAL FIRE Grants Portal by July 08, 2026, at 3:00 PM Pacific Time. It is highly recommended you submit your application before the deadline as CAL FIRE will not accept any late applications due to technical issues.
23. No reimbursable work on proposed Wildfire Prevention Grants projects may commence until there is a fully executed agreement between CAL FIRE and the grantee. An agreement is considered fully executed upon signature and approval by the State Fire Marshal or designee. 790
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24. All project and activity work related to grants must be completed by final expiration date located in the executed Grant Agreement.
25. No grant activities that may impact the environment, including ground disturbing work, may commence until the requirements of CEQA or NEPA have been satisfied. For more details see Appendix A:
Environmental Compliance for CAL FIRE Projects (CEQA).
26. Agreements must be executed by the date specified in the Agreement.
27. Reimbursement payments are expected to be issued 45 calendar days from the time of an undisputed financial report. Payments are sent via U.S. Mail; electronic payment is not available. The financial report approval process is as follows:
a) Financial report submitted to the Region for review and approval using Grants Portal. b) Unit reviews the financial report and performs a project site inspection, if applicable, to verify that invoiced work has been satisfactorily completed according to the deliverable items described in the grant documentation.
c) Grants Management Unit reviews and submits the financial report to the Business Service Office for payment.
28. When a Contract County is the grantee, the Contract County must contact the CAL FIRE Administrative Unit to conduct an inspection of the modification efforts prior to submitting a Financial Report in Grants Portal for completed work. The CAL FIRE Administrative Unit or designee will conduct an inspection to verify that work to be invoiced has been satisfactorily completed according to the deliverable items described in the grant documentation.
29. A resolution or attesting document may be requested for Wildfire Prevention Grants. The attestee cannot be the same individual designated to sign the agreement. Please refer to the sample resolution (Appendix B). A board resolution template is available on the CAL FIRE WP Grants website.
Note: Where the line indicates ‘whereas the Board designates (designee’s title)’, it is recommended the applicant list the title rather than an individual’s name. In the event the individual leaves the organization, a new resolution designating a replacement will be required if a name is listed rather than the working title. The resolution should name the designee for entering into agreements on behalf of the board and the authorized signatory for financial reports.
30. Wildfire Prevention Grants are neither designed nor intended to create or substantially support ongoing administrative positions.
31. The inclusion of indirect costs are acceptable for Wildfire Prevention Grants funded by Proposition 4 projects. The grantee may request one of the following indirect cost rates:
a) The grantee’s federal negotiated indirect cost rate, pursuant to its Negotiated Indirect Cost Rate Agreement (NICRA).
b) The 15 percent de minimis indirect cost rate specified in Part 200 of Title 2 of the Code of Federal Regulations.
c) A rate negotiated by the grantee with another state agency within the last five years. d) A rate proposed by the grantee in the grantee’s program application with the administering state agency if the grantee does not have an existing state rate. e) Grantee can request an indirect cost rate of 15% to 20%. 791
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f) up to 15% of the total amount of direct grant funds provided to the grantee, minus equipment.
Applicants may request from CAL FIRE a higher indirect cost rate by providing additional justification as to why a higher indirect rate is needed as well as including appropriate documentation substantiating the basis of the higher indirect rate (e.g. a copy of a federally approved Negotiated Indirect Cost Rate Agreement, etc.). In no instances may the request exceed 20%. This shall apply to all entities, including University of California (UC) and California State University (CSU) entities. Grantee must retain documentation related to the determination of the grantee’s indirect cost rate for audit purposes. Approval of the higher indirect rate is solely at CAL FIRE’s discretion. Please refer to Appendix H
32. All educational materials and planning documents created and used for a Wildfire Prevention Grant project must be submitted to CAL FIRE. CAL FIRE may retain copies of these materials and utilize them for CAL FIRE’s own purposes. Similarly, any Wildfire Prevention Grant project photos, videos, testimonials, or other similar information submitted to CAL FIRE throughout the performance of the project may be retained by CAL FIRE and utilized for CAL FIRE’s own purposes.
33. Records in CAL FIRE’s possession, including but not limited to application packages, Agreements, and grant project financial records, may be subject to public inspection or disclosure pursuant to the California Public Records Act.
34. Grantees should note that CAL FIRE will only serve in a lead agency capacity for activities related to its discretionary approval (i.e., grant-funded activities). In the circumstance where another public agency subsequently seeks to use a CAL FIRE- led Project Specific Analysis under the California Vegetation Treatment Program for CEQA compliance and there is no related discretionary approval required of CALFIRE, CAL FIRE would have no involvement, oversight, or other obligation in the approval, implementation, or documentation of that agency’s actions.
PREVAILING WAGE REQUIREMENTS
CAL FIRE provides no opinion as to whether projects may be subject to prevailing wages. For determination for prevailing wages, please contact the Department of Industrial Relations (DIR) at DIR Prevailing Wage. It is the applicant’s responsibility to budget for prevailing wages in their project cost when applicable.
Please Note: Beginning July 1, 2026, certain fuel reduction work, including but not limited to residential chipping, rural road fuel breaks, and fire breaks funded by the State will be subject to prevailing wage, record keeping, and registration requirements. (California Public Resources Code section 80200 et seq.). DIR has issued an Important Notice and FAQ related to the implementation of Public Resources Code Section 80200.
GREENHOUSE GAS (GHG) EMISSIONS REQUIREMENTS
Projects administered by CAL FIRE through the Forest Health, Wildfire Prevention, and Urban and Community Forestry Programs contribute to California’s climate goals by reducing GHG emissions from wildfires, stabilizing long- term storage of carbon in biomass, and improving carbon sequestration in California’s natural and working forests.
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In terms of direct emissions benefits, the objectives of the Wildfire Prevention Grants Program are to:
• Reduce GHG emissions from wildfire and prevent the need for cleanup and rebuilding of communities following destructive wildfire events
• Provide fire personnel with more opportunities to access the fire perimeter to extinguish fires more quickly, thereby reducing GHG emissions
• Encourage projects that result in smaller scale fires to reduce GHG emissions and reduce the carbon impact
• Improve health and resilience of treated areas for increased carbon sequestration • Improve public awareness and reduce human caused wildfire ignitions • Promote orderly growth and development through land use planning which helps to reduce GHG emissions
Eliminating wildfire starts, mitigating wildfires before they progress into wildland areas and communities, and facilitating firefighting efforts and safety all contribute to reduced wildfire emissions over time. The Wildfire Prevention Grants Program also includes support for planning, such as development of Community Wildfire Protection Plans, and education programs that promote fire- safe communities to capture the benefits and synergy of collective, community-wide efforts.
However, fuel reduction activities also release GHG emissions at the time of treatment, and CAL FIRE must balance emissions costs and benefits of the Wildfire Prevention and Forest Health Programs to comply with the law. Minimizing emissions of fuel treatment activities, using disposal methods other than open burning, and optimizing vegetation health options in the development of treatment prescriptions are important steps in project development to achieve balanced emissions costs and benefits.
PROPOSITION 4 REPORTING REQUIREMENTS
These Wildfire Prevention Grants are funded by Proposition 4 from the Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024. The funds are appropriated by the California Legislature to CAL FIRE, who is responsible for administering the funds.
Accountability and transparency are essential elements for Proposition 4. Full public disclosure is required to provide information on how administering agencies are investing appropriations and what benefits are being achieved from those investments. CAL FIRE is responsible for collecting project information and reporting.
For each grant project, grantees must submit reporting data to CAL FIRE on a quarterly basis. 793
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III. GRANT APPLICATION REVIEW AND EVALUATION FACTORS
REVIEW PROCESS
Applications will be reviewed by CAL FIRE. The application review involves three levels:
• Local – CAL FIRE Units and Contract Counties
• Regional – CAL FIRE Northern and Southern Regional Offices • Statewide – Statewide review team. The statewide review team will prepare a list of recommended projects and activities for consideration by the Director of CAL FIRE. The Director will make decisions on approved projects and activities, taking into consideration the recommendations of the statewide review team.
Emphasis at each level will be placed on projects and activities that address hazards that reduce potential risk from wildfire in and near communities. The department shall consider the fire risk of an area, the geographic balance of projects, and whether the project is complementary to other wildfire prevention or forest health activities when awarding local assistance grants. Additionally, to the extent possible, a project or activity will not be selected if it conflicts or competes with another proposed or approved project
EVALUATION FACTORS (RANKING CRITERIA)
In evaluating applications, CAL FIRE is seeking information that allows it to consider the following factors:
1. The grant application clearly identifies the focus of the grant as Hazardous Fuels Reduction, Wildfire Prevention Planning, or Wildfire Prevention Education.
2. The project addresses hazards and risks from wildfire. a) The project includes Fire Hazard Severity Zone rankings and indicates areas and their relative proportion of Very High, High, and Moderate Fire Hazard Severity Zones as adopted by the State Fire Marshal and identified in the CAL FIRE map located at Fire Hazard Severity Zones. b) The proposed project is in or near a wildfire-threatened community and adequately describes how it will address the hazards and risks from wildfire. c) The project protects other assets of wildfire-threatened communities to maintain continuity of government operations and critical services. This includes, but is not limited to, fire, police, power, water, sewer, roads, or other critical facilities. If the project involves community infrastructure, it must explain how it will address the hazards and risks from wildfire to these assets.
3. The project is related to or part of one or more strategic plans or tree removal plan:
a) The project is included in or consistent with one or more of the following plans:
o CAL FIRE Unit Fire Plan, Contract County Fire Plan, Local Fire Plan, a CWPP, Community Evacuation Plan, tree removal plan, Fire Safe Council Action Plan, Firewise USA Community Wildfire Risk Assessment, Local Hazard Mitigation Plan, Safety Element plan, or other local plan (identified in Scope of Work) that addresses the hazards and risks from wildfire.
o Countywide CWPPs, or projects that develop or update countywide CWPPs, will receive additional priority due to their broader regional benefit and alignment with multi-jurisdictional wildfire risk reduction planning.
b) The project proposes to create, or update, a long-term fire hazard reduction planning document affecting or involving wildfire-threatened communities, such as, but not limited to, a CWPP or Community Evacuation Plan. A strategic planning document would include a Safety Element of a General Plan and a Local Hazard Mitigation Plan with elements for increasing safety for the public and first responders.
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c) The project removes hazardous trees in collaboration with other entities, other funding sources, or as part of a larger tree mortality project.
d) The project considers other projects, pending or past, in the Unit/Contract County. e) The project strategically advances the protection and preparedness of wildfire threatened communities across a region or the state, while increasing safety for the public and first responders.
4. The applicant has taken steps to reduce GHG emissions as much as possible, such as chipping or mulching removed vegetation, or disposing of material through biomass markets. The applicant is willing and able to provide project data as requested to calculate project emissions.
5. Community support/ meaningful and direct benefits exist. a) The project includes plans for external communications, such as planned press releases, project signage, community meetings or field tours that all, or in part, reach owners and residents in the project area.
b) Letters of Support have been obtained.
c) Letters of Commitment from partnering entities are submitted with the application. Letters of commitment are required if grantee is utilizing the California or Certified Community Conservation Corps.
d) Please note that although matching funds are not required, the existence of matching funds is a positive factor.
e) The degree to which a project provides in-kind services and/or secured federal, state, private, or local cost share funding. Have non-monetary and/or funding resources of agencies and organizations that have been identified and secured.
6. There is an implementation plan in place.
a) The project includes a detailed timeline that addresses potential limitations and includes specific tasks and milestones to measure progress during implementation of the project. b) The project includes an accurate set of deliverables that are measurable and attainable. c) The project is fully defined with metrics to measure progress and completion. This includes, but is not limited to, number of acres treated, number of parcels treated for fuel reduction for defensible space compliance, number of prevention plans created, or number of people reached in a public education project.
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7. The project budget and narrative are clear and reasonable. a) The proposed budget shows how grant funds will be spent by category. b) Costs and indirect costs are reasonable for the size, scope, and anticipated benefit of the proposed project.
c) For hazardous fuel reduction projects, the actual number of acres being treated is clearly defined.
8. There is demonstrated capacity to administer the grant. a) The applicant shows an acceptable amount of experience in administering grants. This is largely based on successfully administering other grant- funded projects/activities over the past five years. Project proponents having no previous experience with similar projects should discuss any past experiences that may help show capacity to successfully complete the proposed project. This may include partnering with a more experienced organization that can provide project support. b) Discuss successes and administration of previously awarded CAL FIRE grants or grants administered by the applicant for other granting entities.
9. Fire Risk Reduction Community List per Public Resources Code 4290.1 a) Public Resources Code 4124.7 requires CAL FIRE to “prioritize local assistance grant funding applications” from local agencies based on the “Fire Risk Reduction Community List.” b) The prioritization required in subdivision (a) of Public Resources Code 4124.7 shall not affect applications from entities that are not local agencies. c) Wildfire Prevention Grant applicants will receive priority for utilizing the funding to meet the List eligibility requirements.
d) Wildfire Prevention Grant applicants will also receive priority if the applicant is already on the List. e) Projects are selected on a competitive basis, and consecutive awards are not guaranteed. f) Applicants not eligible for the List are not precluded from receiving grant funds.
For more information about the Fire Risk Reduction Community List, please visit the Board of Forestry website
10. Use of the California Conservation Corps or Certified Community Conservation Corps. a) To the extent feasible, projects that include the use of the California Conservation Corps or a certified Community Conservation Corps, as defined in Section 14507.5 of the Public Resources Code, shall be given preference for receipt of a grant under this division (Pub. Resources Code, section 90150).
b) The application clearly identifies how corps services will be utilized, including the type of work to be performed, anticipated scope, and coordination required. c) If applicable, the applicant provides a Letter of Commitment from the California Conservation Corps or certified Community Conservation Corps confirming interest, availability, and proposed participation in the project.
APPLICATION PROCESS AND PROJECT ADMINISTRATION
Applicants should work with the local CAL FIRE Unit for guidance in developing project plans for your application. Find your local-unit-contact-list.pdf as listed by county. Building a relationship with the local CAL FIRE Unit enhances the potential for a successful application and grant award.
Applications not received by the deadline, not submitted in the CAL FIRE Grants Portal, or that do not adhere to the procedures in this guide, will not be accepted or considered. 796
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STAGE 1 - PROJECT APPLICATION
Due July 08, 2026, at 3:00 PM Pacific Time
ELECTRONIC APPLICATION SUBMISSION IN THE CAL FIRE GRANTS PORTAL SOLICITATION LINK ON THE WP GRANTS WEBSITE AND IN THE WP GRANTS MAPPING CENTER PROJECT MAPPING PROGRAM:
The Grants Portal WP Grants solicitation link and a Grants Portal user guide can be found on the Wildfire Prevention Grants website.
Entities with more than one application should consider consolidating into just one application, especially if proposed project(s) are similar or share geographic locations. For additional assistance, work with your local CAL FIRE Unit coordinator or your region representatives.
Upload all documents related to your application to the Grants Portal no later than 3:00 PM Pacific Time on July 08, 2026. Instructions on how to apply through the Grants Portal can be found in the Grants Portal Application Submittal User Guide.
The Grants Portal will issue a Project Tracking Number for each application.
Please use this file naming structure (Project Tracking Number plus document name) for attachments (if you have multiples of one file, please make it into a zip file) uploaded in the Grants Portal. Below is an example (the Grants Portal will assign the actual Project Tracking number that you will use):
• 25-WP-UUU-XXXXXXXX-STD 204.pdf
• 25-WP-UUU- XXXXXXXX-Letter of Support.pdf
• 25-WP-UUU- XXXXXXXX-Letter of Commitment.pdf
PROJECT MAPPING PROGRAM
In addition to the CAL FIRE Grants Portal application package, each applicant must submit online mapping in our WP Grants Mapping Center Project Mapping Program database. Submit your application in the Grants Portal first to obtain the auto-generated Project Tracking Number, which you will need for the mapping program. The online mapping submission consists of submitting a Geopoint for all project types. For Hazardous Fuels Reduction projects, you also will need to submit treatment area polygon(s). The instructions on how to draw and submit a Geopoint and Polygon in the Project Mapping Program can also be found at CAL FIRE WP Grants. There is a video and a quick reference guide with screenshots of the online mapping program. • Applications for Hazardous Fuel Reduction that do not include Treatment Area Polygon(s) in the Project Mapping Program will not be accepted.
• Applications for Wildfire Prevention Planning and Wildfire Prevention Education projects will submit a Geopoint only.
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Complete all documents accurately to avoid delays due to corrections and revisions prior to final approval. If revisions are necessary during Stage 2, then the revised documents will be used in the final grant agreement between the State and the grantee.
• Late submissions will be rejected. No exceptions. Late is defined as: after 3:00 PM Pacific Time on the due date according to the date stamp on the CAL FIRE Grants Portal. To avoid possible issues with the Grants Portal (such as internet connectivity and internet speed), applicants are highly encouraged to apply as early as possible.
• Please retain a copy of all documents uploaded to the CAL FIRE Grants Portal for your own records.
DISQUALIFICATION OF APPLICATION
CAL FIRE may consider an application inadequate and, therefore, disqualified from the selection process for several reasons. These may include, but are not limited to, the following:
• Application is not complete.
• Application contains significant inconsistencies with spatial data or project acres proposed for treatment. • The application is not submitted by an eligible applicant in the Grants Portal. • The project does not meet any of the other eligibility criteria outlined in the Grant Guidelines.
STAGE 2 - GRANT APPLICATION REVIEW AND SELECTION
Sacramento staff will review the project application packages for completeness and determine if the project meets the objectives of the program. Applications found to meet the initial criteria will continue in the multi-level review and selection process.
Incomplete applications will be disqualified.
Notification of grants selected for funding will be sent to the applicant. The grant agreement package for successful grant applicants will be emailed after selection and will include any required grant agreement forms and instructions to proceed to Stage 3. The grant agreement template can be found online but may be subject to change prior to the execution of a final agreement.
2024 Standard Grant Terms and Conditions
STAGE 3 - GRANTS AWARDED
Awarded grant applicants shall review and return original signed agreements, and any additional information required, following the instructions provided in the correspondence. Grant agreement packages not completed or received by the agreement deadline may not be eligible for funding.
STAGE 4 – COMPLETED GRANT AGREEMENTS
Once the grant agreement is received and signed by the State Fire Marshal or designee, the approval process is complete. All agreements must be signed and submitted per deadlines established by CAL FIRE. 798
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A CAL FIRE designee will be named as the designated contact. The CAL FIRE designee will work with the Region Program Manager on any grant project issues.
The CAL FIRE designee will conduct periodic and final inspections to ensure compliance with the project plan and environmental rules and regulations. All project messaging and documents must be approved by CAL FIRE.
CAL FIRE may perform an audit at any time during or upon completion of the project as described in this guide under “State Audit.”
Grant Termination Date: All project and activity work related to the grant must be completed by the project completion date identified in the executed grant agreement.
PROJECT AMENDMENTS, MODIFICATIONS, AND TERMINATIONS
Before work on the project begins, a Grant Agreement may be terminated by CAL FIRE or the grantee upon 30 days advanced written notice to the other party. After work begins on the Project, termination may occur: (1) if CAL FIRE and the grantee mutually agree to terminate the agreement; (2) if the State determines Grantee has made a material misrepresentation, violated this Agreement, failed to fulfill its obligations under this Agreement, or otherwise determines there is cause to do so; or (3) if the State gives 30-days written notice of termination to Grantee.
Once a Grant Agreement has been signed, it may only be amended with advanced written consent of both CAL FIRE and the grantee. Any amendment requests, including the ability to extend the project timeline, where permissible, must be submitted to CAL FIRE sixty (60) days before the agreement end date using the Grants Portal system. CAL FIRE reserves the right to waive the sixty (60) days in extenuating circumstances.
A grantee wishing to change the scope or budget of an approved project at any stage shall submit the proposed change in writing, on entity letterhead, to CAL FIRE for review. Any change must be consistent with the need cited in the original application and authorizing legislation. Any modification or alteration to the grant agreement on file must be submitted to the State for review and may require a new signed amended agreement. Any reduction in the actual number of acres being treated in a hazardous fuel reduction grant may result in a corresponding reduction of the grant award
ACCOUNTING REQUIREMENTS
The grantee shall maintain an accounting system that follows Generally Accepted Accounting Principles. The accounting system must accurately reflect fiscal transactions, using the necessary controls and safeguards. This system shall provide an adequate audit trail, including original source documents such as receipts, progress payments, invoices, purchase orders, timecards, canceled checks, etc. Please redact account numbers and personal identifying information before submitting invoices. The system shall also provide accounting data so the total cost of each individual project can be readily determined. CAL FIRE may request records and documentation at any time. These records shall be retained by the grantee for a period of three years after final payment is made by the State or one year after final disposition of any disputed audit findings, whichever occurs later, unless it is the grantee’s policy to retain records for a longer duration. Avoid audit exceptions – keep accurate records. 799
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LOSS OF FUNDING
The following are examples of actions that may result in a grantee’s loss of funding:
• Grantee withdraws from or fails to complete the funded project (in substantial conformance with the Agreement).
• Grantee fails to submit all required documentation within the time periods specified in the grant agreement.
• Grantee fails to submit evidence of CEQA or NEPA compliance within 12 months of the execution of the agreement as specified by the grant agreement.
• Grantee changes the project scope without the approval of the State. • Grantee or the State terminates the project in accordance with the terms and conditions in the grant agreement.
• Grantee engages in activities that would lead to the project not achieving GHG emissions reductions. • Grantee or anyone acting on behalf of Grantee shall not engage in fraud, waste, or the abuse of Grant Funds in violation of California Penal Code section 424 et seq. Grantee shall cooperate in any investigation of such activities that are suspected in connection with this Agreement. • Recipients of Grant Funds shall receive no more than the fair market value of an arm’s length transaction for any goods or services provided under this Agreement. Grantee shall provide evidence to the State upon request of compliance with this Section 11.e. Violation of this Section 11.e. will result in a violation of California Penal Code section 424, subd. a.
PROPOSITION 4 INDIRECT COST RATES
For grants awarded for projects under Proposition 4, Wildfire Prevention Grants will reimburse the grantee’s indirect costs. The grantee may request one of the following indirect cost rates:
• The grantee’s federal negotiated indirect cost rate, pursuant to its Negotiated Indirect Cost Rate Agreement (NICRA).
• The 15 percent de minimis indirect cost rate specified in Part 200 of Title 2 of the Code of Federal Regulations.
• A rate negotiated by the grantee with another state agency within the last five years.
In the event of an audit, projects with budgets that include administrative costs must be able to document the appropriateness of these expenses. If the applicant does not have an existing NICRA, a typical method for documentation of administrative overhead expenses is a Cost Allocation Plan (CAP). A CAP is a formal accounting plan used to calculate and document the method for recovering overhead costs. The CAL FIRE strongly recommends that grantees consult with an accounting professional to develop an appropriate method for calculating the overhead rate and prepare a CAP.
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PROJECT COSTS
Project costs must be consistent with the approved project and incurred during the performance period as specified in the grant agreement.
Budget Item Eligible Cost Required Documentation
Salaries and Wages
(Grantee Only)
Salaries and wages of employees employed by the
grantee who are DIRECTLY engaged in the execution of
the grant project. Limited to actual time spent on the
grant project. Leave benefits (i.e., sick leave, vacation, etc.) that are consistent with the grantee’s leave
benefit policy may be charged to the grant in
proportion to the percentage of time worked on the
grant within the pay period. Examples of expenditures
include time-related to site visits and project
monitoring and completion of reporting related to the
grant project. Staff time related to accounting,
business services, etc. are allowed only if those
functions are not included in the grantee's overhead
cost.
A payroll summary of all employees’ time
spent on the project must be provided with
invoices requesting salary/wage
reimbursement. Payroll documentation
should show a nexus between time worked
on the project and wages paid to the
employee after the fact. Timesheets or similar
documentation detailing days and hours
worked on the project must be maintained
and retained by the grantee for audit
purposes but should not be submitted to CAL
FIRE unless otherwise instructed. Any leave
charged to the grant must reflect the
calculation of time spent on the grant
compared to overall time worked. A
statement certifying that leave charged to the
grant is in proportion to employee’s time
spent must be included as part of the
supporting documentation. All salary and
wages charged to the grant must tie back to
the grantee’s accounting records.
Benefits (Grantee
Only)
Employer contribution share of fringe benefits
associated with employees (paid from salaries and
wages Budget Item) who are directly engaged in the
execution of the grant project. This will include Social Security, Medicare, Health Insurance, Pension Plan
costs, Payroll taxes, etc. as applicable for the specific employee.
Same documentation as Salaries and Wages.
Payroll summary documentation showing
wages and hours paid to employee and
associated fringe benefits. Back-up
documentation to be retained by grantee for
audit records.
Contractual Direct consultant and contractual services necessary to achieve the objectives of the grant. Examples of
contractual costs will be RPF supervision/certification, professional/consultant services (the costs of
consultant services necessary for project planning and
implementation), Wildfire Prevention contractor, etc.
Procurement of contractual services should be
documented to ensure selection on a competitive basis
and documentation of price analysis.
Invoices from Consultant/Contractor
identifying expenditure, services performed,
and period of services. When reporting acres,
contractor invoices must identify when and
where the acres were treated. Documents
related to consultant/contractor selection
analysis must be kept by the grantee and
made available for audit purposes, upon
request. Use of California Conservation Corps
or certified community conservation corps is
exempt from competitive selection.
801
pg. 22
Travel (Grantee
Only)
Travel costs associated with travel to and from project sites, meetings, etc. directly related to the grant
project and must be considered reasonable and
necessary for the completion of the project. Per diem
shall not exceed the California Standard Per Diem Rate
allowable by the U.S. General Services Administration.
Mileage rates shall not exceed the rates allowable by
the Internal Revenue Service (IRS).
Receipts identifying travel costs (i.e., lodging,
rental cars). Mileage must be documented by
either employee travel claims that are signed
by the employee or vehicle mileage logs for
vehicles owned by the grantee. Per Diem
must be documented by employee travel
claims.
802
pg. 23
Budget Item Eligible Cost Required Documentation
Supplies (Grantee
Only)
Supplies that are used in the direct support of the
project are allowable. Supplies exceeding. $1,000 per
unit cost shall be documented to ensure procurement
of supplies on a competitive basis and documentation
of price analysis.
Any technology must be identified and pre-approved
by CAL FIRE. Supplies include items under $10,000 per
unit cost. (e.g., chainsaws etc.) All food costs must be pre- approved and explicitly listed in the Scope of
Work, Budget, and Budget narrative in order to be
considered an eligible cost.
Receipts identifying item purchased, cost, and
date of purchase. Documentation related to
price analysis of procurement of supplies
exceeding $1,000 must be kept by the
grantee and made available for audit
purposes upon request.
Equipment (Grantee
Only)
Equipment is an item of $10,000 or more per unit cost
and has a tangible useful life of more than one year.
Purchase of equipment may not exceed $750,000 and
must be owned by the grantee. The cost to lease
equipment to use in the grant project may be charged
to the grant but listed under the ‘Other’ budget
category. A cost-benefit analysis to justify the cost of purchasing equipment versus leasing must be
identified in the scope of work. Procurement of
equipment must be done on a competitive basis and
include documentation of price analysis.
The grantee must include in the application package
the proposed use and maintenance plans for
equipment after the performance period of the grant.
Disposition of equipment beyond the project
performance period is subject to CAL FIRE approval. If
grantee fails to complete grant or dissolves during
grant, grantee must dispose of the equipment in
accordance with an equipment disposition plan that is
approved by CAL FIRE in advance. Equipment
purchased using grant funds can not be used as
collateral, financed, or sold without written approval
from the State at its discretion.
Cost of equipment purchased shall be
substantiated by purchase receipt and a bid
quote worksheet at the time of invoicing. All
documentation related to price analysis of
procurement of equipment must be kept by
the grantee and made available for audit
purposes, upon request. Disposition of the
equipment must be submitted and approved
by CAL FIRE every two years upon completion
of the project until notified in writing by CAL
FIRE that reporting is no longer required.
Other (Grantee
Only)
Other costs that do not fit in any of the above
categories. The cost must be directly related to the
grant project. A cost (such as rent, utilities, phones, general office supplies, etc.) that must be apportioned to the grant is considered indirect cost unless written justification is submitted and approved by CAL FIRE.
Use of equipment owned by the grantee may be
charged to the grant at a rate set by the California
Department of Transportation Labor Surcharge and
Equipment Rental Rate Guide. Example, grantee has a
rental rate in Other for equipment and Fuel in Supplies for said equipment. As per the Cal-Trans guideline, fuel is calculated and accounted for in the rate.
Invoices or receipts identifying the item and
cost charged to the grant. Cost of leased
equipment charged to the grant must be
substantiated with receipts identifying
equipment leased, dates equipment was
leased, lease rate and total cost. Use of
grantee equipment must be substantiated
with an equipment usage log that identifies
the equipment used, rate, and total rental
cost.
803
pg. 24
Budget Item Eligible Cost Required Documentation
Indirect Costs
(Grantee Only)
Indirect Costs are costs associated with doing
business that are of a general nature and are incurred
to benefit two or more functions within the grantee
organization. These costs are not usually identified
specifically in the grant agreement, project, or activity, but are necessary for the general operation of the
organization. Examples include salaries and benefits of employees not directly assigned to a project; functions such as personnel, accounting, budgeting, audits,
business services, information technology, janitorial,
and rent, utilities, supplies, etc. Functions included as direct versus indirect costs must be applied
consistently for all activities within the Grantee
organization, regardless of fund source. For grants
awarded for projects under Proposition 4, Wildfire
Prevention Grants will reimburse the grantee’s indirect costs. The grantee may request one of the following
indirect cost rates:
The grantee’s federal negotiated indirect cost rate,
pursuant to its Negotiated Indirect Cost Rate
Agreement (NICRA).
The 15 percent de minimis indirect cost rate specified
in Part 200 of Title 2 of the Code of Federal
Regulations.
A rate negotiated by the grantee with another state
agency within the last five years.
A rate proposed by the grantee in the grantee’s
program application with the administering state
agency if the grantee does not have an existing state
rate.
Grantee can request an indirect cost rate of 15% to
20%.
Applied on a percentage (%) basis on direct
costs except for equipment. Documentation
related to the determination of the grantee’s
indirect cost rate must be retained by the
grantee and made available upon request for
audit purposes.
804
25 PAYMENT OF GRANT FUNDS
Funds will be disbursed only when there is a fully executed grant agreement between CAL FIRE and the grantee.
An agreement is considered fully executed upon signature and approval by the State Fire Marshal or designee. All payments are made on a reimbursement basis, except in cases where CAL FIRE authorizes advance payments. (i.e., the grantee is invoiced for services, products, or supplies; invoices CAL FIRE for same; and is reimbursed by the State upon approval of the invoice). No work prior to or after the grant period will be reimbursable.
CAL FIRE has the legal right to conduct a spot inspection to verify that work invoiced has been satisfactorily completed. If a financial report is incomplete or non-reimbursable, it will be returned to the grantee.
STATE CONFLICT OF INTEREST LAWS
All applicants, individuals who participate in the review of submitted Project Proposals, and grantees are subject to state and federal conflict-of-interest laws. Applicable statutes include, but are not limited to, California Government Code section 1090 and Public Contract Code sections 10365.5, 10410, and 10411. These statutes include, but are not limited to, prohibitions on the following conduct:
a) Current State Officers or Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent contractor with any State agency to provide goods or services.
b) Former State Officers or Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve-month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service.
Any individual who has participated in planning or setting priorities for a specific grant solicitation over and above the public comment process or who will participate in any part of the grant development and negotiation process on behalf of the State is ineligible to receive funds or personally benefit from funds through that solicitation.
Failure to comply with conflict-of-interest laws, including business and financial disclosure provisions, will result in the Project Proposal being rejected or any grant agreement made in violation of the conflict-of-interest laws being declared void. CAL FIRE may request additional documentation during the performance of the grant, including review of financial progress reporting, or during State Audit to verify that a conflict of interest does not exist.
Other legal actions may also be taken.
If an applicant has any questions about compliance with conflicts of interest laws, the applicant should consult the California Fair Political Practices Commission or a qualified attorney. 805
26 CAL FIRE may require Grantee to establish conflict-of-interest policies and procedures and maintain adequate controls to ensure that the grantee or anyone acting on behalf of the grantee does not have any conflicting personal or financial interest associated with activities funded by the grant project. CAL FIRE may request additional documentation during the performance of the grant, including during review of financial or progress reporting, or during State Audit to verify that a conflict of interest does not exist.
Private Benefit Prohibited
Grantee will not be reimbursed for any costs that exceed the fair market value of an “arm’s length” transaction for goods or services rendered in furtherance of the grant project.
An “arm’s length” transaction exists where the parties have an adverse (or opposing) interest. For example, a seller wants to sell his goods at the highest possible price, while a buyer wants to buy at the lowest possible price.
These are adverse interests. In negotiating with a person, an adverse interest is assumed if that person is otherwise unrelated to you in the sense of not being in a position to exercise substantial influence over you or your affairs. If the person is in a position to exercise substantial influence over your affairs, then an arm’s length standard requires additional precautions to eliminate the effect of the relationship. Using a conflict-of-interest policy, information about comparable transactions between unrelated parties, and reliable methods for evaluating the transaction, are examples of precautions that would help make the negotiation process equivalent to one between unrelated persons.
Fair market value is the price at which goods, services, or property would change hands between a willing buyer and a willing seller, neither being under any compulsion to buy, sell, or transfer the goods, services, or property, and both having reasonable knowledge of relevant facts.
Grant recipients must avoid or scrutinize transactions that exhibit signs of actual or possible conflicts-of-interests and should avoid even the appearance of conflicts. The appearance of a conflict of interest occurs when a person in a position of authority over an organization, such as a director, officer, or manager, may benefit personally from a decision he or she could make.
Conflict-of-interest red flags may also include organizations that engage in transactions that are less than “arm’s length” indicating there may be a bargain or gift element, such as transactions with friends and relatives, or receiving gifts from contractors. In addition, transactions with organizations that have several employees or Board members who are personally or professionally related should be highly scrutinized.
ADVANCE PAYMENTS
In accordance with Public Resources Code section 4124.5, or other applicable statutory authority, advance payments may be considered for non-profit organizations, local agencies, Resource Conservation Districts, special districts, and Native American tribes. Advance payments are solely at CAL FIRE’s discretion and eligibility and may be subject to change. An advance request form must be submitted identifying how funds may be used over a sixmonth period.
Advance payments must be deposited into a federally insured, interest-bearing account that provides the ability to track interest earned and withdrawals. Any interest earned on advance payment funds must be accounted for as project income and used toward offsetting the project cost or returned to the STATE. Refer to Appendix K on calculations and supporting documentation for interest income. All other advance payment requests shall not exceed 25% of the total grant award.
806
27 Advances must be fully utilized within a six-month period unless additional time has been requested and is approved by CAL FIRE.
Additional advances may not be requested until acceptable documentation is received that the previous advance has been fully liquidated on eligible expenses. In addition, an accountability report must be submitted to CAL FIRE every four months upon receipt of funds until funds have been fully liquidated.
CAL FIRE processes for approving and managing grant advances are subject to change.
STATE AUDIT
Projects may be audited at any time during the project performance period and for three years after final payment by the State.
The purpose of an audit is to verify compliance with governing criteria requirements, confirm that expenditures are appropriate and accurately charged, and identify opportunities to improve the effectiveness, efficiency, accountability, and transparency of the grant program.
When project(s) are selected for audit, the grantee must immediately locate and preserve all records that may be related to the funded project(s). This mandatory hold prohibits the destruction, deletion, or alteration of any potentially relevant information including, but not limited to, emails, texts, photographs, computer files, notes, correspondence, and other documentation. Records must be organized, secured, and readily accessible. Because relevant information may exist across multiple locations and devices, the grantee must take reasonable steps to identify and retain all materials in their possession and those held by employees, contractors, and consultants.
This includes data stored on computers, servers, mobile devices, external drives, cloud storage, and backup media. The grantee must also notify all associated personnel of their obligation to preserve records.
The grantee shall provide the State of California, CAL FIRE, and/or any other entity designated by the State with unrestricted access to all functions, data, records, information, physical property, and personnel that are related to administration of the grant and necessary to perform the audit. All such records and materials shall be made available at reasonable times for auditing purposes.
If the audit reveals the grantee failed to comply with the terms and conditions of the grant agreement, or if there are concerns regarding the integrity or management of the project(s). To protect public funds, potential remedies may include, but are not limited to, suspension of project activities, withholding payments, disallowing unallowable or unsupported costs, recovery of funds, terminating the grant, deeming the grantee ineligible for future funding, and making investigative referrals when warranted.
Grantees must retain source documents for all grant-related expenditures for at least three (3) years after final payment by the State, or one year after an audit is completed, whichever is later, unless a longer retention period is required by the grantee’s internal policies.
807
28 IV. EXPLANATION OF TERMS
TERM EXPLANATION
Agreement A legally binding agreement between the State and another entity.
Amendment A formal modification or a material change of the Agreement, such as terms, cost, budget, or scope of work.
Applicant The entity who has applied requested grant funds.
Application The form identified by CAL FIRE as the document to be submitted by an applicant requesting grant funds, and its required supporting attachments, as required by the enabling legislation or program.
Appropriation A legislative budget authorization from a specific fund to a specific agency or program to make expenditures or incur obligations for a specific purpose and period.
Authorized
Representative
The designated person or position identified by the Grantee as the agent to sign all required grant documents including, but not limited to, grant agreements, Application forms, and payment requests.
CEQA The California Environmental Quality Act, as stated in the PRC 21000 et sq.; Title 14 California Code of Regulations (CCR) 15000 et seq., CEQA is a law establishing policies and procedures that require agencies to identify, disclose to decision makers and the public, and attempt to lessen significant impacts to environmental and historical resources that may occur because of the agency's proposed Project.
Consultant Services Services which provide a recommended course of action or personal expertise, such as accounting or a Registered Professional Forester (RPF).
Contractor An entity contracting with the grantee for services and generally receives a Form 1099 for tax purposes.
Disadvantaged
Community (DAC)
means a community with a median household income of less than 80 percent of the area average or less than 80 percent of statewide median household income consistent with Public Resources Code section 90100. Disadvantaged Communities Mapping Tool.
Direct Costs Expenses of doing business that are directly attributable to the Project. Examples of direct costs are salaries and benefits of employees directly associated with a Project or expenses of items used directly by the Project.
Employee Individuals employed directly by the grantee and who generally receive a W-2 for tax purposes.
Encumbrance A commitment of funds guaranteeing a source of payment for a specific Agreement.
Execution of an
Agreement
The act of signing an Agreement, which provides a legal basis for required performance by parties to the Agreement.
Grantee The entity that has an executed grant agreement for the award of grant funds. 808
29 Indirect Costs Expenses of doing business that are of a general nature and are incurred to benefit at least two or more functions within an organization. These costs are not usually identified specifically with a grant, grant agreement, Project, or activity, but are necessary for the general operation of the organization. Examples of Indirect Costs include salaries and benefits of employees not directly assigned to a Project; functions, such as personnel, business services, information technology, janitorial, and rent, utilities, supplies, etc. Indirect Costs may be referred to as overhead or administrative costs.
Informal Amendment An agreement modification is an informal agreement Informal amendment that moves dollars in the line item and task budgets not to exceed 10% of total grant amount; changes deliverable due dates or makes a minor change in the work in accordance with the intent of the legislation. It does n ot require a formal amendment of the grant agreement. See the modifications section for further requirements.
Non-profit Organization Any California corporation organized under Sections 501(c)(3) of the Federal Internal Revenue Code. A letter of determination certifying non-profit status will be required prior to Project approval.
Operating Expenses (Direct Costs) Any cost that can be specifically identified as generated by and in accordance with the provisions or activity requirements of the grant agreement.
Payee Data Record (Std. 204) Form Std. 204, "Payee Data Record" is required for all grant recipients. The form must be submitted to establish a vendor number for payment and to have funds encumbered.
Personnel Services This budgeted amount includes salaries and benefits for wage-earning personnel employed by the
grantee/contractor (not a subcontractor) and working on the Project.
Program Income Income that is generated directly by Grantee's performance of the Project, including any interest earned on Advance Payments.
Project Performance Period The period during which the Project Scope of Work costs may be incurred, and the work described in the Project Scope of Work must be completed, billed, and paid for by the State. Only eligible costs incurred during the Project Performance Period will be paid.
Project The term "Project" means the activity or work to be accomplished utilizing grant funds and match (if applicable).
Project Scope of Work The term “Project Scope of Work” defines the individual scope of work or activity describing in detail the proposed tasks identified, as described in enabling legislation and in the grant agreement.
Project Budget Narrative The term "Project Budget Narrative" defines the proposed detailed budget plan.
Resolution The purpose of a resolution by a grantee’s governing body is to allow the entity to sign Agreements and amendments for a specific project, i.e., it allows the designated entity to enter into an agreement with the State of California, and it designates someone to sign on behalf of the grantee’s governing board. A signed resolution can be submitted at the time the signed grant agreements are returned to CAL FIRE’s Grants Management Unit, Sacramento Headquarters.
Severely Disadvantaged
Community
A community with a median household income of less than 60 percent of the area average or less than 60 percent of statewide median household income consistent with Public Resources Code section 90100. Disadvantaged Communities Mapping Tool.
Vulnerable population A subgroup of the population within a region or community that faces a disproportionately heightened risk or increased sensitivity to the impacts of climate change and that lacks adequate resources to cope with, adapt to, or recover from such impacts with Public Resources Code Section 90100.
809
30 PROP 4 TOOLS
Multiple tools are available to understand climate vulnerability in California, including:
• Defining Vulnerable Communities in The Context Of Climate Adaptation • Vulnerable Communities Platform
• Climate Change & Health Vulnerability Indicators for California • California Wildfire Smoke and Air Pollution Health Burden Mapping Dashboard • Fire Hazard Severity Zones (FHSZ) Maps
• Native American Contact List
V. APPENDICES
Appendix A: Environmental Compliance for CAL FIRE Projects (CEQA) Appendix B: Sample Resolution (not required)
Appendix C: Invoice
Appendix D: State of California Standard Required Forms Appendix E: CalMAPPER (Awarded Grants Only)
Appendix F: Low-Income and Disadvantaged Communities Appendix G: PDF Project Map Appendix H: Justification for indirect rate above 15% and supporting documentation Appendix I: Application Package Appendix J: Additional Resources APPENDIX A – ENVIRONMENTAL COMPLIANCE FOR CAL FIRE PROJECTS NOTE: Grantee must submit proof of California Environmental Quality Act (CEQA) or National Environmental Policy Act (NEPA) compliance within one year of the execution of the grant agreement, unless a longer period is approved by CAL FIRE. To ensure this occurs in a timely manner, the grantee should contact the Department of Forestry and Fire Protection (CAL FIRE) Local Unit Contact as soon as possible after receiving the executed Grant Agreement.
NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) COMPLIANCE
Project work involving Federal actions must comply with NEPA.
Regardless of jurisdiction, CEQA Compliance is required when using Wildfire Prevention grant funds. For Federal jurisdictions that meet the requirements of Public Resources Code (PRC) section 4799.05(d)(1), a CEQA notice of exemption will need to be filed. This means that prescribed fire, reforestation, habitat restoration, thinning, or fuel reduction projects undertaken, in whole or in part, on federal lands to reduce the risk of high-severity wildfire that have been reviewed under NEPA may not need additional analysis and would be statutorily exempt from CEQA. See Item #5 below.
810
31 CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Within one year of the execution of the grant agreement and prior to commencing any work that could impact the environment, CAL FIRE requires proof of adequate compliance with CEQA. This may be accomplished by one or more of the following methods:
a) Notice of exemption filed with the State Clearinghouse and, if required, the county clerk. Note that PRC § 21159.27 prohibits a project from being divided into smaller projects to qualify for one or more exemptions.
b) Initial study and negative declaration or mitigated negative declaration and all associated noticing documents filed with the State Clearinghouse and the county clerk. c) Draft and final environmental impact report and all associated noticing documents filed with the State Clearinghouse and the county clerk.
A map(s) showing the grant project boundary overlaid with the CEQA project boundary and identifying all treatment types. Maps must contain a legend defining all components, a datum point, a north arrow, and a bar scale. Including shapefiles identifying the “treatment” area surveyed where activities will be conducted during the grant period. d) Timber harvesting permit or notice in compliance with the California Forest Practice Act and Rules for projects that undertake timber operations per PRC § 4527. Note that use of timber harvest documents for CEQA compliance in the absence of timber operations is not appropriate, as the Forest Practice Act and Rules do not apply in these circumstances. Applicants that will be utilizing timber harvest documents for CEQA compliance should identify within the harvest documents that they are receiving CAL FIRE grant funding.
e) Finding of no significant impact-decision notice, categorical exclusion- decision memo, or environmental impact statement-record of decision prepared in compliance with the NEPA for projects that are exempt from CEQA pursuant to PRC § 4799.05(d)(1). When using a NEPA document, per PRC § 4799.05(d)(4)(A), a CEQA notice of exemption needs to be filed with the State Clearinghouse and with the county clerk in the county in which the project will be located in the manner specified in subdivisions (b) and (c) of Section 21108 or subdivisions (b) and (c) of Section 21152. The lead agency will also need to post the notice of exemption on its internet website together with a description of where the documents analyzing the environmental impacts of the project under the federal National Environmental Policy Act of 1969 are available for public review.
f) For activities proposed under a Program Environmental Impact Report (PEIR) (CEQA Guidelines §15168), like the California Vegetation Treatment Program (CalVTP), the PEIR, one of the following must be provided:
• A checklist or similar evaluation tool (like a Project Specific Analysis (PSA) for the CalVTP) demonstrating that site-specific impacts were considered and that applicable mitigation measures from the Program EIR are incorporated; or
• An Initial Study leading to a Negative Declaration, Mitigated Negative Declaration, or subsequent EIR if new effects not addressed in the Program EIR would occur; or • Documentation that the activity is within the scope of the Program EIR, supported by substantial evidence in the record; or
• Other documentation showing compliance with CEQA Guidelines §§15162–15164 regarding subsequent, supplemental, or addendum analysis. 811
32 For exempt projects where the grantee is a public agency, the grantee must prepare and file the notice of exemption for an exempt project. For exempt projects where the grantee is not a public agency (e.g., Fire Safe Council), CAL FIRE, or another public agency will be responsible for preparing and filing the notice of exemption.
For non-exempt projects where the grantee is a public agency, the grantee will assume the role of lead agency.
For non-exempt projects where the grantee is not a public agency (e.g., Fire Safe Council), CAL FIRE or another public agency will need to assume the role of lead agency. The lead agency is responsible for: (a) performing the necessary environmental effects analysis; (b) preparing environmental documents; and (c) filing associated notices.
The lead agency may require the grantee to prepare, or retain a consultant to prepare, the environmental documents required for demonstrating adequate compliance with CEQA. When CAL FIRE is the lead agency, the grantee must work closely with CAL FIRE staff to ensure the environmental documents reflect CAL FIRE’s independent judgment.
When CAL FIRE is not the lead agency and an environmental impact report (“EIR”), negative declaration or mitigated negative declaration (“ND/MND”) has been, or will be, prepared, CAL FIRE will assume the responsible agency role and review an approved environmental analysis by the lead agency, make an independent judgement about the environmental impacts analyzed, and file a Notice of Determination (“NOD”) with the State Clearinghouse.
NOTE: Pursuant to CEQA Guidelines section 15096, the lead agency may be responsible for consulting with CAL FIRE and other responsible agencies before making its determination regarding the project’s potential impacts and the level of CEQA review required.
If a lead agency determines a project is exempt from CEQA and files a Notice of Exemption (NOE), CAL FIRE, as a responsible agency, must still ensure that its own discretionary decision (funding the project) complies with CEQA.
CAL FIRE will review the exemption and supporting materials to confirm that grant-funded project activities are within the scope cited in the exemption and, if a categorical exemption is used, that no exceptions to the exemption apply. CAL FIRE may request additional documentation or analysis from the grantee to verify that the grant project qualifies for the exemption.
If CAL FIRE determines a CEQA document utilized by another lead agency does not adequately cover all grantfunded project activities or otherwise does not comply with the requirements of the law applicable to CAL FIRE’s decision to award grant funding, the grantee may need to do additional environmental analysis to receive environmental compliance approval.
CAL FIRE will review the project, its CEQA documentation, and supporting materials to ensure that potential significant environmental impacts of all grant-funded activities, including by type and location, have been adequately addressed. CAL FIRE may request additional information to determine that CEQA documentation adequately evaluates the environmental impacts of all grant-funded activities. The grantee must plan accordingly and allow sufficient time for CAL FIRE to complete its review, recognizing that timelines may vary based on the complexity of the CEQA documents, the presence of sensitive natural or cultural resources, and the overall scope of the project. Grant Activities that could affect the environment cannot begin without written environmental compliance approval from CAL FIRE to the grantee.
Grantees should ensure they ask for adequate funds for environmental work when applying for grants. When preparing their budgets, grantees should consider the need to contract with appropriate resource professionals to do the necessary environmental effects assessment and document preparation work. This may include biologists, professional archaeologists, air quality experts, registered professional foresters, environmental planners, etc. 812
33 For all environmental documents where CAL FIRE is the lead agency, except timber harvesting permits or notices, cultural resources must be assessed per the procedures outlined in Cultural Resources Review Procedures for CAL FIRE Projects. This may require the grantee to consult with the appropriate CAL FIRE archaeologist to determine if impacts to cultural resources are possible and what, if any, assessment or mitigation work will have to be done. This consultation should be done as early in the planning process as possible.
NOTE: Per CAL FIRE’s procedures, a CAL FIRE Certified Archaeological Surveyor certificate can only be used when CAL FIRE is the lead agency for CEQA. This means that when a grantee or another public agency assumes the role of lead agency, the grantee CANNOT use a CAL FIRE Certified Archaeological Surveyor certificate to obtain records from the California Historical Resources Information System (CHRIS).
CAL FIRE must review all environmental documents and associated notices for adequate compliance with applicable procedures and CEQA.
“Public agency” includes the following:
• PRC § 21062. “Local agency” means any public agency other than a state agency, board, or commission.
For purposes of this division redevelopment agency and a local agency formation commission are local agencies, and neither is a state agency, board, or commission. • PRC § 21063. “Public agency” includes any state agency, board, or commission, any county, city and county, city, regional agency, public district, redevelopment agency, or other political subdivision. • 14 CCR § 15368 “Local agency” means any public agency other than a state agency, board, or commission.
Local agency includes but is not limited to cities, counties, charter cities and counties, districts, school districts, special districts, redevelopment agencies, local agency formation commissions, and any board, commission, or organizational subdivision of a local agency when so designated by order or resolution of the governing legislative body of the local agency.
• 14 CCR § 15379 “Public agency” includes any state agency, board, or commission and any local or regional agency, as defined in these Guidelines. It does not include the courts of the state. This term does not include agencies of the federal government.
813
34 APPENDIX B – SAMPLE RESOLUTION (NOT REQUIRED)
814
35 APPENDIX C – INVOICE
INVOICE GUIDELINES
It is preferred, but is not required, that grantees use the invoice template posted on the CAL FIRE Grants website. Due to differences in accounting systems used by the grantee, the grantee must include the following elements when submitting a payment request, either on the grantee’s invoice or as an attachment to the invoice.
If a grantee chooses to use their invoice in lieu of the invoice template provided, the invoice must be put on grantee’s official letterhead.
1. The word “Invoice” shall appear at the top of the page.
2. Grantee Information – Includes the grantee name and address which shall match the Std. 204 - Payee Data Record submitted with the grant agreement. Payment will be submitted to this address after the financial report has been approved. Grantee shall notify CAL FIRE in writing regarding address changes and effective dates.
3. Invoice Date and Number – Date invoice was issued and unique invoice number to be determined by the grantee for reference.
4. Grant Identification – Grant Number, Grant Performance Period, and Project Name as identified in the Grant Agreement.
5. Invoice reporting period – Performance start and end dates for which grantee is invoicing CAL FIRE. Under no circumstances will an invoice period outside of the grant performance period be accepted.
6. Payment Type – Indicate whether the invoice is to request an advance payment, interim payment, or final payment.
7. Cost breakdown – Grantee costs must be broken down by the budget item consistent with the approved budget in the Grant Agreement. The grantee must identify the amount for which CAL FIRE is being billed in the invoice period and the total amount spent and match (if applicable) from the beginning of the grant performance period through the invoice period. Advance requests should still include a breakdown of the budget items for which the grantee is planning to expend the funds.
8. Offset to current cost – Include the balance of advance funds given to grantee as well as program income earned from the grant if applicable.
9. The total amount for which grantee is requesting reimbursement from CAL FIRE.
10. Grantee contact name, phone number, and email address for questions related to the invoice.
11. All backup documentation to support the invoice (see Project Costs section).
12. Certification and signature of authorized representative - Please see sample invoice for certification language.
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36 APPENDIX D – STATE OF CALIFORNIA STANDARD REQUIRED FORMS THESE STANDARD FORMS MUST BE SUBMITTED IN THE GRANTS PORTAL WITH THE PROJECT APPLICATION. THE STANDARD FORMS BELOW ARE ALSO LINKED IN THE GRANTS PORTAL.
Payee Data Record form (STD. 204) – CAL FIRE utilizes this form internally for all grantees. This form is required for all applicants, including local governments, despite the language on the form. Payee Data Record STD. 204 APPENDIX E – CALMAPPER (AWARDED GRANTS ONLY)
All Prop 4 funded projects will be recorded in CAL FIRE’s Management Activity Project Planning & Event Reporter (CalMAPPER). To achieve this, grantees must provide spatial information via shapefiles about where the project occurs on the landscape, identify treatments for their project, and identify what activities occurred.
Submission of all activities completed must be submitted with invoices or other methods identified by the Grants Program. This may be requested as often as ground-disturbing work is performed.
APPENDIX G – PDF PROJECT MAP
In addition to the online WP Grants Mapping Center project mapping program Geopoint and polygons, include a pdf map(s) of the project with the project application. The map(s) shall meet the following requirements:
• Electronic format of PDF.
• Printed format(s) should measure 8 ½ by 11 inches.
• The scale should be 1:24,000 scale or finer. The maps should show enough of the surrounding area so that the application review team can get a sense of the relationship of the project to the surrounding area. • The map(s) should clearly show:
o Project boundaries
o Treatment area(s) by type
o Roads
o Watercourses
o Parcels
o City/County/Unit
o Proximity to wildfire-threatened communities
o Other necessary information
• Legend: Include a map legend that identifies:
o The features on the map
o The project tracking number
o Project name
o Project proponent
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37 APPENDIX H – JUSTIFICATION FOR INDIRECT COST RATE > 15% Applicants that utilize a higher indirect rate on non-CAL FIRE grants and agreements may request to apply an indirect cost rate in excess of 15% as part of their application. The request shall include a detailed justification as a separate attachment to the grant application indicating why a higher rate is needed for the grant project along with supporting documentation as to how the higher indirect rate is determined. Supporting documentation may include, but is not limited to, the entity’s Federally approved Negotiated Indirect Cost Rate Proposal. Submittal of the justification and supporting documentation does not guarantee approval of the higher rate which is solely at CAL FIRE’s discretion.
Applicants requesting the higher rate may include the higher rate within the total application request and within the budget breakdown. CAL FIRE will evaluate the request for a higher indirect rate concurrently with the grant application. If the project is approved, but the higher indirect rate is not, CAL FIRE will notify the Grantee of the reduced award amount and request changes to the budget, if needed.
For grants awarded for projects under Proposition 4, Wildfire Prevention Grants will reimburse the grantee’s indirect costs. The grantee may request one of the following indirect cost rates:
• The grantee’s federal negotiated indirect cost rate, pursuant to its Negotiated Indirect Cost Rate Agreement (NICRA).
• The 15 percent de minimis indirect cost rate specified in Part 200 of Title 2 of the Code of Federal Regulations.
• A rate negotiated by the grantee with another state agency within the last five years. • A rate proposed by the grantee in the grantee’s program application with the administering state agency if the grantee does not have an existing state rate.
• Grantee can request an indirect cost rate of 15% to 20%.
APPENDIX I – APPLICATION PACKAGE
A COMPLETE APPLICATION PACKAGE INCLUDES AND IS REQUIRED TO BE CONSIDERED:
Grants Portal (Solicitation Link on WP Grants website):
• Application
• Scope of Work
• Budget
• Goals
• File Uploads*
• Online submission of Geopoint or polygons in the Project Mapping Program *File uploads to Grants Portal:
• PDF version of Project Map(s) (formatted to 8 ½” x 11”) • Articles of Incorporation, including document w/seal from Secretary of State (non- profit applicants) • State of California Payee Data Record form (Std. 204) – see Appendix D • Letter(s) of Commitment if matching funds or services are included • Letter(s) of Support (not required)
• University of California (UC)/ California State University (CSU) Model Agreement Template (Required for UC/CSU and associated auxiliary entities)
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38 Board Resolution granting authority to sign if non-profit or local government, a signed resolution may be requested if necessary.
ZIP MULTIPLE FILES OF ONE TYPE, I.E., MULTIPLE LETTERS OF SUPPORT, TRAVEL POLICY (IF TRAVEL IS INCLUDED), FOR FUELS REDUCTION WORK; SHAPE FILES ARE REQUIRED, AND UPLOAD AS A SINGLE ZIP FILE.
APPENDIX J – ADDITIONAL RESOURCES
Local CAL FIRE Unit (Vegetation Management Foresters and Local Wildfire Prevention Grants Resources) [email protected] (Southern Region Contact) [email protected] (Northern Region Contact)
[email protected] (Wildfire Prevention Grants Program Analysts) [email protected] (Grants Administration)
Subscribe to CAL FIRE grant email notifications to be notified when our workshops are scheduled and to receive solicitation announcements.
APPENDIX K – CALCULATING INTEREST ON ADVANCE PAYMENTS
Interest on Advance Payments must be reported on invoices as Program Income no less frequently than quarterly, unless otherwise waived by CAL FIRE. Documentation to be provided with the invoice should include a copy of the statement showing the grantee’s name, initial deposit of the advance funds into the account and the interest rate earned for each statement period associated with the invoice period reported until the advance funds have been fully liquidated. It is advised that the account number and other sensitive information be redacted from the bank statement.
Separate Account for Advance Payments: Advance funds deposited in a separate interest- bearing account that is not comingled with any other funds should provide a copy of the statement showing the interest earned for each statement period. The amount reflected as interest earned on each statement should tie to the Program Income reported on the invoice, unless there is additional program income earned.
Co-mingled Advance Payments: Advance funds that are co-mingled with other funds shall include a copy of the statement for each statement period associated with the advance funds. The calculation for the invoice period must be included and the total interest should tie to the Program Income reported on the invoice, unless there is additional program income earned. The interest earned can be calculated as:
Formula:
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39 Remaining advance funds x interest rate % = Annual Interest. Annual Interest/365 days =Daily Rate.
Daily Rate x number of days = Interest/Program Income
Use of an alternative calculation method based on the grantee’s accounting process may be accepted at CAL FIRE’s discretion.
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RESOLUTION NO. 26-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,
AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR THE CAL FIRE WILDFIRE PREVENTION GRANTS PROGRAM.
WHEREAS, the State of California’s Proposition 4 Program has allocated up to $70 million to the California Department of Forestry and Fire Protection (CAL FIRE) in FY 2025-2026 for the purpose of funding the agency’s Wildfire Prevention Grants Program; WHEREAS, CAL FIRE has been delegated responsibility for the administration of this program within the State, setting up necessary procedures governing application by local agencies, nonprofit organizations, and others under the program; WHEREAS, the City of Eastvale desires to submit an application seeking up to $950,000 from CAL FIRE to clear hazardous fuels in the Santa Ana Riverbed; WHEREAS, the Santa Ana Riverbed at the border of Eastvale and Norco contains dry vegetation that can serve as fuel for wildfires, especially during windy, hot, or dry weather conditions;
WHEREAS, reducing fuel minimizes the risk of fast-spreading fires that can threaten nearby homes, businesses, and infrastructures; and
WHEREAS, the City will enter into an agreement with the State of California to carry out the Eastvale Santa Ana Riverbed Hazardous Fuels Reduction Project, should CAL FIRE select the project for award and should the City subsequently accept the grant funds.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
1. Approves the filing of a grant application for the CAL FIRE Wildfire Prevention Grants Program;
2. Certifies that the City has sufficient resources to operate and maintain the project;
3. Certifies that funds under the jurisdiction of the City of Eastvale are available to begin the project;
4. Certifies that the City will expend grant funds prior to the specified grant deadline if awarded; and
5. Appoints the City Manager or a designee to conduct all negotiations, execute and submit all documents including but not limited to applications, agreements, amendments, payment requests, and so on, which may be necessary for the completion of the Eastvale Hazardous Fuels Reduction Project.
PASSED, APPROVED AND ADOPTED this 24th day of June, 2026. 820
__________________________________________
Jocelyn Yow
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
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STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §
CITY OF EASTVALE )
I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 26-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 24th day of June 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
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AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.13
June 24, 2026
Approval of a Third Amendment to the Agreement for Services with Econolite Systems, Inc. for Traffic Signal Maintenance Services
Prepared By:
Jimmy Chung, Public Works Director/City Engineer
Recommended Action(s)
Staff recommends that the City Council:
1. Approve a Third Amendment to the Agreement for Services with Econolite Systems, Inc. for Traffic Signal Maintenance Services, extending the term of services through December 31, 2026, with a not-to-exceed amount of $150,000; and
2. Authorize the City Manager to execute the Third Amendment.
Summary
The City entered into an agreement with Econolite for traffic signal maintenance services on June 23, 2021. The current Agreement expires June 30, 2026, and the extension op3ons available for administra3ve approval built into the Agreement have been exhausted, so the term cannot be extended further without obtaining approval of an amendment to the Agreement.
Concurrently, the City is finalizing a compe33ve procurement (RFP No. 26-107EG) for Traffic Signal Maintenance and Streetlight Maintenance Services; however, the contract award is not an3cipated to be presented to the City Council until August 12, 2026.
To prevent a lapse in traffic signal maintenance coverage during the procurement and contractor12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 | eastvaleca.gov
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transi3on period, staff recommends approval of a Third Amendment with Econolite extending services for six (6) months, through December 31, 2026. All terms, condi3ons, and the scope of services would otherwise remain consistent with the exis3ng Agreement, with the excep3on of a 3% Consumer Price Index (CPI) rate adjustment for the Riverside-San Bernardino-Ontario area.
Background
To prevent a lapse in traffic signal maintenance coverage during the procurement and contractortransi3on period, staff recommends a Third Amendment to the Agreement. The Third Amendment would extend the term of the Agreement through December 31, 2026. Because the modifica3on adds term and compensation, City Council approval is required.
Econolite has provided quality traffic signal maintenance services to the City throughout the term of the Agreement. The amendment would maintain the exis3ng Scope of Services, including rou3ne preventa3ve maintenance and emergency responsive maintenance. Compensa3on reflects a 3% Consumer Price Index (CPI) adjustment for the Riverside-San Bernardino-Ontario area, as reflected in the rate schedule attached to the Third Amendment.
Approving the amendment ensures uninterrupted traffic signal maintenance coverage during the period between the June 30, 2026, expira3on of the current Agreement and the an3cipated August 12, 2026, award of the new maintenance contract. While the new contract is slated for an August award, the extension through December 31, 2026, provides a necessary buffer for contractor onboarding, data migra3on, and field transi3on logis3cs. Furthermore, there are early termina3on provisions, allowing the City to transi3on to the new contract sooner if the onboarding process concludes ahead of schedule.
A lapse in coverage could delay response to traffic signal malfunc3ons and emergency repairs, with poten3al impacts to public safety and traffic flow. The recommended ac3on provides a bridge of limited dura3on and limited cost with the built-in flexibility to terminate early, while the compe33ve procurement is completed.
Environmental
Per the California Environmental Quality Act (CEQA) Guidelines Sec3on 15301, this ac3on is Categorically Exempt from CEQA, as it is for the continued maintenance of existing facilities only.
Strategic Plan Action - Priority Level: 2 | Target #: F | Goal #: F This ac3on supports the City’s commitment to roadway safety and proac3ve infrastructure management.
Fiscal Impact
Es3mated expenditures with Econolite are $20,000.00 per month, for a projected six-month total of $120,000.00. The recommended not-to-exceed amount is established at $150,000.00, which includes a $30,000.00 con3ngency buffer to accommodate as-needed emergency repairs and unforeseen urgent work orders that may arise during the transition period.
Expenditures will be controlled via budget and an individual purchase order. The agreement does not guarantee work or funding, and the City retains the right to terminate the agreement sooner if needed. Subject to available funding, expenditures will be charged to the Gas Tax Traffic Signal and 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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Sign Maintenance account [200-510-6438].
Prior City Council/Commission Action
June 23, 2021, City Council approved the Agreement for Services with Econolite Systems.
First one-year extension to June 30, 2025.
Second one-year extension to June 30, 2026.
Attachment(s)
Attachment 1 - Partial Executed_Third Amendment to the Agreement with Econolite.pdf Attachment 2 - Exhibit B Rate Schedule.pdf
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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1 THIRD AMENDMENT TO AGREEMENT
FOR
ANNUAL TRAFFIC SIGNAL MAINTENANCE SERVICES
This Third Amendment to Agreement (“Third Amendment”) is entered into this 24th day of June, 2026 by and between the City of Eastvale, a municipal corporation (“City”) and Econolite Systems, Inc., a California corporation (“Contractor”), as follows:
RECITALS
A. City and Contractor entered into an agreement for traffic signal maintenance services dated June 23, 2021 (“Agreement”).
B. The term of the Agreement was subsequently extended by two (2) one-year extensions, the first extending the term through June 30, 2025, and the second extending the term through June 30, 2026, which is the current expiration date of the Agreement.
C. City and Contractor now desire to enter into this Third Amendment to extend the term of the Agreement for an additional six (6) months, through December 31, 2026, and to adjust the compensation rate schedule to reflect a Consumer Price Index (CPI) increase of 3% for the Riverside–San Bernardino–Ontario, CA area, as set forth in the revised Exhibit 'B' attached hereto.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties do hereby enter into this Third Amendment which modifies and amends the Agreement as follows:
1. AMENDMENTS
(a) Section 1. (Term of Agreement). The term of the Agreement is hereby extended for an additional six (6) months and shall expire on December 31, 2026, unless terminated earlier in accordance with the terms of the Agreement. (b) Exhibit “B” (Compensation). The compensation rates payable to Contractor shall be adjusted to reflect a 3% increase, as set forth in the revised rate schedule attached to this Third Amendment as Exhibit "B”. For the six (6) month extension period of July 1, 2026 through December 31, 2026, the total compensation payable to Contractor under the Agreement shall not exceed One-Hundred and Fifty Thousand Dollars and Zero Cents ($150,000.00). Except as expressly provided in this Third Amendment, all terms governing compensation and method of payment set forth in the Agreement remain in full force and effect.
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2 2. GENERAL PROVISIONS
(a) Remainder Unchanged. Except as specifically modified and amended in this Third Amendment, the Agreement remains in full force and effect and binding upon the parties.
(b) Integration. This Third Amendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the transaction discussed in this Third Amendment.
(c) Effective Date. This Third Amendment shall not become effective until the date it has been formally approved and executed by the appropriate authorities of the City and Contractor.
(d) Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Third Amendment. (e) References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Third Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Third Amendment.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
CITY OF EASTVALE
___________________________
Mark Orme
City Manager
ATTEST:
___________________________
Marc Donohue
City Clerk
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3 APPROVED AS TO FORM
_______________________________
Erica Vega
City Attorney
Econolite Systems, Inc.
By: ____
Name: ___________________________
Its: ______________________________ Vice President - Field Services Stephanie DeFazio
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4 EXHIBIT B
RATE SCHEDULE
(attached)
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For the six (6) month extension period of July 1, 2026 through December 31, 2026, the total compensation payable to Contractor under the Agreement shall not exceed One-Hundred and Fifty Thousand Dollars and Zero Cents ($150,000.00). 830
AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.14
June 24, 2026
Approval of Professional Services Agreement with Robb R. Steel for FY 2026-2027 Community Development and Economic
Development Consulting Services
Prepared By:
David Murray, City Planner
Recommended Action(s)
Staff recommends that the City Council authorize the City Manager to execute a Professional Services Agreement with Robb R. Steel in an amount not-to-exceed $60,000 for economic development and community development consulta'on services from July 1, 2026 to June 30, 2027.
Summary
Since 2021, staff from the City’s Community Development, Economic Development, Finance, and Public Works teams have u'lized Robb R. Steel’s services to support local development and economic development projects such as Downtown Eastvale, Leal Property Development Agreement, Hamner Place, and the Rivian Economic Development Incentive Agreement.
The current contract with Robb R. Steel, which only covers implementa'on and prepara'on assistance for Development Agreements, is set to expire on June 30, 2026. Upon approval and execu'on of the FY 2026-2027 Professional Services Agreement, the new Agreement will be terminating on June 30, 2027.
Background
Robb R. Steel is a professional based in San Clemente, CA that provides economic development, community development, land use, and real estate consulta'on services. As well as assistance with development agreement and op'on agreement nego'a'ons, preparing demographic and economic 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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analyses, and facilitating formations of Community Facilities Districts (CFDs).
The proposed Scope of Work for FY 2026-2027 includes support for the ongoing nego'a'ons and reviewing of any development agreements, op'on agreements, and due diligence documents related to the Leal property and Downtown Eastvale, facilita'on of CFD forma'ons, reviewing/revising/upda'ng the City’s enabling documents, suppor'ng the ongoing analysis, SLA review, and future use of the City-owned property at Hamner Place, and assistance for engaging master developers, dra?ing term sheets, evalua'ng land economics, and preparing special demographic and economic analyses. These services will be provided in an amount not-to-exceed $60,000.00 for FY 2026-2027.
City staff has deemed that Robb R. Steel is highly qualified to provide economic development and community development services for the City, as Mr. Steel had previously served as a Redevelopment Director, Economic Development Director, Development Services Director, and Assistant City Administrator for various municipali'es in a public service career spanning 40 years. In addition, Mr. Steel negotiated Development Agreements for the Cities of Azusa, Colton, and Rialto.
Environmental
Pursuant to Sec'on 15378 of the California Environmental Quality Act (CEQA) Guidelines, organiza'onal or administra've ac'vi'es of governments that do not result in direct or indirect physical changes in the environment are not considered as CEQA projects.
Strategic Plan Action - Priority Level: 1 | Target #: E | Goal #: A The services that can be provided under the proposed contract support and contribute to the development of Downtown Eastvale and the new Civic Center, which can significantly aFract new businesses and retailers to establish their presence in the City and create a “Des'na'on Eastvale” with high-quality and unique businesses.
Fiscal Impact
There are sufficient funds in the proposed FY 2026-2027 budget for the recommended ac'on as shown below:
Fund Account Division
Account
Description
Budget
General 100-301-6490 CD/Admin
Other Contract
Services
$60,000.00
Prior City Council/Commission Action
On September 28, 2022, the City Council approved a FY 2022-2023 Professional Services Agreement with Robb R. Steel in an amount not-to-exceed $24,000 for implementa'on assistance with the Development Agreement between the City and the New Home Company.
On June 14, 2023, the City Council approved a FY 2023-2024 Professional Services Agreement with Robb R. Steel in an amount not-to-exceed $48,000.00 for economic development and community development consulta'on services from July 1, 2023 to June 30, 2024. Specifically, this agreement also requested implementa'on assistance with the Development Agreement between the City and the New Home Company.
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On May 8, 2024, the City Council approved a FY 2024-2025 Professional Services Agreement in an amount not-to-exceed $49,000 for economic development and community development consulta'on services from July 1, 2024 to June 30, 2025. Similarly, this agreement requested implementa'on assistance with the Development Agreement between the City and the New Home Company.