Agenda — El Monte City Council, March 1, 2022 (part 4 of 4)

VEHICLE SAFETY PROGRAM
PLAN

SECTION TITLE
6 PASSENGER
SAFETY
VEHICLES & 7 EQUIPMENT
Southland Transit, Inc.

SS EPP

COVERED POLICIES AND PROCEDURES
o Winter driving
0 Driving in very hot weather
'Y Vehicle breakdowns and unavoidable
stops
'Y Vehicle fire/evacuation
'Y Hold up/robbery
'Y Natural disasters
o Tornado
0 Flood procedures - vehicle
'Y General guidelines
'Y Seat-belts
'Y Child safety seats
'Y Mobility device securement and passenger
restraint systems
'Y Difficult passengers
'Y Medical condition
'Y First aid
'Y Bloodborrie pathogens/infection control
'Y Vehicles & equipment
'Y Preventive maintenance
'Y Program development
'Y Preventive maintenance needs
'Y Preventive maintenance program
'Y Format for preventive maintenance
program for transit vehicles
'Y Master vehicle service and repair record -
maintenance history

ADDITIONAL ISSUES IN SSEP PROGRAM

RESPONSE TO A MAJOR EVENT OR

EMERGENCY
'Y EMERGENCY TRAINING AND EXERCISING
./ EXPANSION OF PROCEDURES FOR

MANAGING DIFFICULTPASSENGERS
./ CLARIFICATIONS REGARDING FIRST AID AND

BLOODBORNE PATHOGENS/INFECTION

CONTROL
./ EXPANSION OF VEHICLE SECURITY

PROCEDURES
./ EXPANSION OF MAINTENANCE

PROCEDURES FOR IDENTIFYING AND

REPORTING VANDALISM, SUSPICIOUS

SUBSTANCES, OR VEHICLE TAMPERING
'Y EXPANSION OF VEHICLE PROCUREMENT
Appendix A

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VEHICLE SAFETY PROGRAM
PLAN

SECTION TITLE
8 ACCIDENT

MANAGEMENT

INSURANCE
9 CLAIMS AND

LITIGATION
Southland Transit, Inc.

SSEPP

COVERED POLICIES AND PROCEDURES
~ Preventive maintenance intervals
o A Level Inspection
0 B Level Inspection
o C Level Inspection
~ Pre & post trip inspections
~ Emergency equipment on vehicles and
usage
~ Use of emergency equipment on vehicles
~ Vehicle procurement
0 Exterior
o Visibility
0 Interior
~ Vehicle security
~ Vehicle safety in and around the shop or
yard
~ Accident documentation packet
~ Accident notification procedures - driver
responsibility
~ Accident investigation - management
responsibility
~ Accident investigation kit
~ Reconstruction & analysis
~ Drug and alcohol tests
~ Media relations and crises communication
after an accident
~ Dealing with adjusters
~ Dealing with attorneys - ours/theirs

ADDITIONAL ISSUES IN SSEP PROGRAM

PROCEDURES TO ADDRESS SECURITY

TECHNOLOGY
./ ADDITIONAL TOOLS FOR ACCIDENT

DOCUMENT PACKET TO ADDRESS

SECURITY
~ ADDITIONAL TOOLS FOR MEDIA RELATIONS
~ ADDITIONAL CONSIDERATIONS FOR

COVERAGE
Appendix A
Page4 of5

VEHICLE SAFETY PROGRAM
PLAN

SECTION TITLE

MANAGEMENT

DAY TO DAY

OPERATIONS -
10 MONITORING FOR
SAFETY
Southland Transit, Inc.

SS EPP

COVERED POLICIES AND PROCEDURES
~ Record keeping
~ Keeping informed
o Websites
o Publications

ADDITIONAL ISSUES IN SSEP PROGRAM
~ ADDITIONAL REPORTS FOR SECURITY-

RELATED INCIDENTS
Appendix A

Page 5 ends

INJURY ILLNESS

PREVENTION PROGRAM

SAFETY AND HEALTH POLICY

PROGRAM OBJECTIVES

The success of the company’s Safety and Health Program depends on the sincere, constant, and cooperative effort of all program officials, management, and employees. Their active participation and support of the safety program and implementation of its procedures will make it a success.

Annual Review:

The following objectives and goals have been established to gauge the success of our program, as a minimum guideline, and will be reviewed annually by the Safety Coordinator to evaluate the program’s safety performance:

Objectives:

1. To provide a safety and health program consistent with good operating practices and maintain compliance with applicable safety and health regulations.

2. To create an attitude of safety consciousness in management, supervision, and employees throughout all operations regarding all health and safety matters.

In order to accomplish these objectives, our safety program will include:

1. Preplanning for safety in every portion of the operation through the active cooperation and participation of management personnel. We will draw upon their experience and expertise to anticipate and mitigate or eliminate accident-producing situations.

2. Provide mechanical and physical safeguards to the maximum extent possible in compliance with government regulations, i.e., State or Federal OSHA, fire codes, etc.

3. Conduct a program of safety and health inspections to discover and correct unsafe working conditions or practices; to control health hazards; and to comply fully with the safety and health standards for each job, operation, and facility.

4. Training for all employees on good safety and health practices.

5. Providing the necessary personal protective equipment and instructions for its use and care.

6. Developing and enforcing safety and health rules and requiring all employees to cooperate with these rules as a condition of employment.

7. Investigating every accident promptly to find its cause and correcting the problem in order to prevent recurrence.

STI Injury Illness

Page 1 ends

RESPONSIBILITY

The Injury and Illness Prevention (IIP) Program administrator, Jason Snow
has the authority and the responsibility for implementing and maintaining this IIP Program for Southland Transit, Inc.

Managers and supervisors are responsible for implementing and maintaining the IIP Program in their work areas and for answering worker questions about the IIP Program. A copy of this IIP Program is available from each manager and supervisor.

COMPLIANCE

All workers, including managers and supervisors, are responsible for complying with safe and healthful work practices. Our system of ensuring that all workers comply with these practices include the following practices:

Informing workers of the provisions of our IIP Program. Evaluating the safety performance of all workers.
Recognizing employees who perform safe and healthful work practices. Providing training to workers whose safety performance is deficient. Disciplining workers for failure to comply with safe and healthful work practices.

COMMUNICATION

All managers and supervisors are responsible for communicating with all workers about occupational safety and health in a form readily understandable by all workers. Our communication system encourages all workers to inform their managers and supervisors about workplace hazards without fear of reprisal.

Our communication system includes the following items:
New worker orientation including a discussion of safety and health policies and procedures. Review of our IIP Program.
Training programs.
Regularly scheduled safety meetings.
Posted or distributed safety information.
A system for workers to anonymously inform management about workplace hazards.

STI Injury Illness

Page 2 ends

DISCIPLINARY POLICY

The following conditions could result in disciplinary action under the provisions of this policy:

1. Violation of a supervisor’s safety-related instructions.

2. Violation of established safety rules and/or procedures.

3. Violations of instructions on posted safety-related signs.

4. Accumulation of an excessive number of injuries (three or more within a 24 month period.)

5. Obvious unsafe actions as may be indicated by the improper use of equipment, horseplay, or practical joking, poor housekeeping practices, etc.

6. Lack of concern toward safety instructions and programs.

The above circumstances are not intended to be all-inclusive. Any other circumstances that indicate an employee’s disregard for his/her own safety, the safety of others, or the neglect of proper care for equipment, may also result in disciplinary action under the provisions of this policy.

Supervisors will also be subject to disciplinary action when their employee receives some form of disciplinary action for violation of safety rules and guidelines, or when the supervisor demonstrates negligence in their implementation or enforcement of written policy. Any member of supervision may be subject to disciplinary guidelines as an individual employee or as a member of management.

Depending on the circumstances or the severity of the violation or incident, any level of discipline, which is most appropriate for the time and action, up to, and including termination, may be implemented.

HAZARD ASSESSMENT

Periodic inspections to identify and evaluate workplace hazards shall be performed by a competent observer in the following areas of our workplace:

Periodic inspections are performed according to the following schedule:

1. When we initially established our IIP Program;

2. When new substances, processes, procedures or equipment which present potential new hazards are introduced into our workplace;

3. When new, previously unidentified hazards are recognized;

4. When occupational injuries and illnesses occur; and

5. Whenever workplace conditions warrant an inspection.

STI Injury Illness

Page 3 ends

ACCIDENT/EXPOSURE INVESTIGATIONS

Procedures for investigating workplace accidents and hazardous substance exposures include:

1. Interviewing injured workers and witnesses;

2. Examining the workplace for factors associated with the accident/exposure;

3. Determining the cause of the accident/exposure;

4. Taking corrective action to prevent the accident/exposure from reoccurring; and

5. Recording the findings and actions taken.

HAZARD CORRECTION

Unsafe or unhealthy work conditions, practices or procedures shall be corrected in a timely manner based on the severity of the hazards. Hazards shall be corrected according to the following procedures:

1. When observed or discovered; and

2. When an imminent hazard exists which cannot be immediately abated without endangering employee(s) and/or property, we will remove all exposed workers from the area except those necessary to correct the existing condition. Workers who are required to correct the hazardous condition shall be provided with the necessary protection.

TRAINING AND INSTRUCTION

All workers, including managers and supervisors, shall have training and instruction on general and job-specific safety and health practices. Training and instruction is provided:

1. When the IIP Program is first established;

2. To all new workers, except for construction workers who are provided training through a construction industry occupational safety and health training program approved by Cal/OSHA;

3. To all workers given new job assignments for which training has not previously provided;

4. Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard;

5. Whenever the employer is made aware of a new or previously unrecognized hazard;

6. To supervisors to familiarize them with the safety and health hazards to which workers under their immediate direction and control may be exposed; and

7. To all workers with respect to hazards specific to each employee's job assignment.

STI Injury Illness

Page 4 ends

General workplace safety and health practices include, but are not limited to, the following:

1. Implementation and maintenance of the IIP Program.

2. Emergency action and fire prevention plan.

3. Provisions for medical services and first aid including emergency procedures.

4. Prevention of musculoskeletal disorders, including proper lifting techniques.

5. Proper housekeeping, such as keeping stairways and aisles clear, work areas neat and orderly, and promptly cleaning up spills.

6. Prohibiting horseplay, scuffling, or other acts that tend to adversely influence safety.

7. Proper storage to prevent stacking goods in an unstable manner and storing goods against doors, exits, fire extinguishing equipment and electrical panels.

8. Proper reporting of hazards and accidents to supervisors.

9. Hazard communication, including worker awareness of potential chemical hazards, and proper labeling of containers.

10. Proper storage and handling of toxic and hazardous substances including prohibiting eating or storing food and beverages in areas where they can become contaminated.

RECORDKEEPING

Our establishment has twenty or more workers and is not on a designated low hazard industry list. We have taken the following steps to implement and maintain our IIP Program:

1. Records of hazard assessment inspections, including the person(s) conducting the inspection, the unsafe conditions and work practices that have been identified and the action taken to correct the identified unsafe conditions and work practices, recorded on a Safety Inspection Form; and

2. Documentation of safety and health training for each worker, including the worker's name or other identifier, training dates, type(s) of training, and training providers, recorded on a worker training and instruction form.

Inspection records and training documentation will be maintained for one year, except for training records of employees who have worked for less than one year which are provided to the employee upon termination of employment.

STI Injury Illness

Page 5 ends

Investigation, Inspection, Correction
Forms
SOUTHLAND TRANSIT, INC.

EMPLOYEE SAFETY & HEALTH SUGGESTION FORM

I would like to report, without fear of reprisal, what I believe to be a safety/health hazard that may cause injury, illness, death, or damage to an employee, or the public.

Describe Safety/Health Problem:___________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________

Location: ___________________________________________________________________

Suggestion to Correct Problem:_____________________________________________ ___________________________________________________________________________

Employee's Name (Optional) __________________________________________________

Received by: __________________________________ Date _______________________

Review and Comments

Comments: __________________________________________________________________ ____________________________________________________________________________ Reviewed by: _________________________________ Date:________________________

ACTION TO BE TAKEN
___________________________________________________________________________ ___________________________________________________________________________

Approved by: _______________________________________ Date: _________________ Effective Date: _________________________

Original to Safety Coordinator

SAFETY VIOLATION NOTICE

EMPLOYEE WARNING

Employee Name __________________________________ Dept.____________________

Date of Warning _________ 1st/2nd Notice______________ 3d/4th Notice_________ Date of Violation _________ Time ___________ Location_________________________

Safety Violation (explain)_____________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________

Violation Considered to be:

Extremely Serious ___ Serious ____ Minor ____ Other______________

COMMENTS_______________________________________________________________ ___________________________________________________________________________

Witness ________________________________ Reported by _____________________ ______________________________________________________________________________

Supervisor's Comments:_____________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________

Supervisor's Signature _________________________________ Date ____________

Employee's Comments:_______________________________________________________ _____________________________________________________________________________ ______________________________________________________________________________

Employee's Signature _________________________________ Date ______________

Correction: What action has or will be taken to prevent recurrence? (List then place an X by completed items and date.)_____________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________

Safety Coordinator Signature _______________________________ Date____________

Dept Manager Signature __________________________________ Date____________

Originals to Personnel
Copies Safety Coordinator Employee

ACCIDENT INVESTIGATION REPORT

Date of Occurrence __/__/__ Time ______ a.m./p.m. Date Reported ___/__/___

INJURY OR ILLNESS
Name _________________________Part of Body Injured _____________________ Job _______________________ Location of Accident _______________________ Nature of Injury or Illness_______________________________________________ Object/Equipment Inflicting Injury or Illness ________________________________ Person with Most Control of Object/Equipment ______________________________ Activity at time of Accident _____________________________________________

FLEET OR PROPERTY DAMAGE
Estimated Cost _____________________ Actual Cost ______________________ Nature of Damage _____________________________________________________ Vehicle Speed ______________ Registration No. of Equipment ________________ Object/Equipment Causing Damage _______________________________________ Person with Most Control - Inflicting Damage _______________________________ Describe clearly how the accident occurred. (For all motor vehicle accidents, draw a diagram on other side.)
___________________________________________________________________________ ___________________________________________________________________________ The Cause of the Accident: What acts, failure to act, and/or conditions contributed most directly to this accident? Describe unsafe acts and/or unsafe conditions.

________________________________________ _______________ Injured Employee's Supervisor's Signature Date

_________________________________________ ________________ Reviewing Manager Date

Original Safety Supervisor
Copy Personnel File

SAFETY INSPECTION FORM

Supervisor: ____________________________ Inspector: _________________________ Location: _____________________________ Date: ___/___/___

All items which need correction are marked with a "C". Note the corrections needed and suggestions for corrective action below. Mark items which are acceptable with an "A".

Actions of Employees

1. Personal protective equipment being worn as required? __________

2. Employees safety-trained for the job being performed? __________

3. Employees following proper work procedures? __________

Safety Conditions

4. Walkways, floors, and work areas properly maintained? __________

5. Housekeeping and cleanup adequate? __________

6. Office equipment properly maintained? __________

7. Power tools or equipment maintained and guarded? __________

8. Flammable liquids/chemicals properly used, identified and stored? _________

9. Adequate illumination provided? __________

10. Adequate ventilation provided? __________

11. Environmental hazards reviewed and maintained? __________

12. Fire protection equipment provided and maintained? __________

13. First aid and emergency medical supplies available? __________

14. Sanitation and drinking facilities properly maintained? __________

15. Safety communication and publicity provided? __________

16. Emergency procedures and phone numbers posted? __________

Corrections
_________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

Suggestions
_________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

Completed by: __________________________________________ Date ___/___/____

Original Safety Coordinator
Copy Management

REQUEST FOR CORRECTIVE ACTION

Request #: ______________ Date ___/___/___ Time: ____________ Requested by: _________________________________ Title:_____________________ To: _____________________________________________ Title:_____________________

Upon receipt of this request you are asked to complete this form indicating the corrective action taken, if necessary, on the problem stated below.

Problem:______________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ____________________________________________________________________________

NOTICE OF CORRECTIVE ACTION MUST BE FURNISHED WITHIN 10 DAYS TO THE SAFETY COORDINATOR OR A MEMBER OF EXECUTIVE MANAGEMENT.

ANALYSIS OF THE PROBLEM:

CAUSES:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

ANALYSIS:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

CORRECTIVE ACTION (to prevent recurrence)
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

Signature: _______________________________ Effective Date: _________________

Original Safety Coordinator
Copy Supervisor
Employee Training Record Forms

ORIENTATION CHECKLIST - SAFETY & HEALTH PROGRAM

_____ 1. Discussed the company safety program and provided employee with a copy of applicable safety rules for the job.

_____ 2. Reviewed and discussed the company Safety & Health Procedures Manual and applicable items for employee.

______ a. Safety and Health Policy
______ b. Code of Safe Practices
______ c. Disciplinary Policy & Enforcement Practices
______ d. Accident Reporting Procedures
______ e. Reporting Unsafe Conditions
______ f. Proper Lifting Techniques
______ g. Special Protective Equipment Requirements

_____ 3. Showed location of fire alarms, fire extinguisher, fire exits, and discussed evacuation plan.

_____ 4. Discussed job training requirements and how assignments are made; reviewed job description and trained for job (copy attached).

_____ 5. Given instructions regarding personal appearance.

I have discussed and understand all above statements and instructions.

Supervisor:_______________________________________________________ (Sign and date)

Employee: ________________________________________________________ (Sign and date)

Original to Personnel

CODE OF SAFE PRACTICES
Southland Transit, Inc.

The purpose of the Code of Safe Practices is to assist you in making safety a regular part of your work habits. This is a minimum guide to help identify your responsibility for safety. Your supervisor is obligated to hold you responsible for your safety by providing you a safe place to work.

a. I will immediately report to my supervisor all accidents or near misses, and injuries, no matter how slight, that occur on the job.
b. I will cooperate with and assist in the investigation of accidents to identify the causes and to prevent recurrence.
c. I will promptly report to my supervisor any unsafe acts, practices, or conditions that I observe.
d. I will become familiar with and observe safe work procedures during the course of my work activities.
e. I will keep my work areas clean and orderly.
f. I will avoid engaging in hor seplay and avoid distracting others. g. I will obey all sa fety rules and follow published work instructions. h. I will wear personal protective equipment as required by my supervisor. i. I will inspect all equipment prior to use and report any unsafe conditions to my immediate supervisor.
j. I will submit any suggestions for acci dent prevention which may assist in improved working conditions or work practices to my immediate superior. k. I will not smoke on the premises.
l. I will not bring onto the job, have in my possession, or in my car, any weapons or ammunition of any kind.
m. I will not have in my possession, use, or introduce intoxicating liquor or illegal drugs on any customer's property or work area or facility, and I will accept possible discharge for these illegal actions.
n. I will not come to work under the infl uence of intoxicating liquor or illegal drugs, and realize that I will not be allowed to start work and may be immediately discharged for this action.

I HAVE READ AND UNDERSTAND THE ABOVE ITEMS AND REALIZE THAT

FAILURE TO FOLLOW THESE RULES MAY BE GROUNDS FOR DISMISSAL WITH NO POSSIBILITY OF REHIRE.

SOUTHLAND TRANSIT, INC.

EMPLOYEE ACKNOWLEDGMENT FORM

CODE OF SAFE PRACTICES

I _____________________________, hereby acknowledge that I have received, read and understand the "Code of Safe Practices for Southland Transit, Inc.

I agree to conform to all practices, safety rules, and regulations relating to safe work performance.

I understand that my failure to follow these safety procedures will result in disciplinary action up to and including discharge.

I further understand that:

a) It is my responsibility to report all unsafe conditions or violations of the Code of Safe Practices to my supervisor or other management personnel in order to minimize the potential of injury to my fellow workers.
b) I am encouraged to inform my immediate superior of any hazards on the job without fear of reprisal, and that should my assistance create any such action or related intimidation that I am encouraged to contact the Safety Coordinator or management by phone or mail.

_______________________________________ _____________________ Employee Signature Date

_______________________________________ _____________________ Supervisor Signature Date

Original to Personnel

TRAINING CLASS RECORD

I certify that the employees listed below received safety training in the subject(s) as indicated.

Date: ___________ Subject(s):________________________________________________ Title(s) of Film(s), Video(s) or slide presentation(s) shown to employees:
______________________________________________________________________________ ______________________________________________________________________________

Attached is an outline of the specific items discussed in this training program, along with handouts, if any.

Instructor's Signature: ____________________________________ Date ___/___/___ Instructor's Name (Please Print) ___________________________________________

Initial Employee Name (Please Print) Employee Signature

_______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ ______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________ _______ _____________________________ ______________________________

INITIAL TRAINING RECORD
(Individual Employee Training Documentation)

Name of Employee:
__________________________________________________________ Training Subject:
___________________________________________________________ Training Material
Used:______________________________________________________ Name of Trainer:
____________________________________________________________

Date of Hire/Assignment:_______________________________________

I, _______________________ hereby certify that I have received training as described above in the following areas:

___ The potential occupational hazards in general in the work area and associated with my job assignment.
___ The CODE OF SAFE PRACTICES which indicates the safe work conditions, safe work practices, and personal protective equipment, if any, required for my job.
___ The hazards of any chemicals to which I may be exposed and my right to information contained on material safety data sheets for those chemicals, and how to understand this information.
___ My right to ask questions, or provide any information to the employer on safety either directly or anonymously without fear of reprisal. ___ Disciplinary procedures the employer will use to enforce compliance with "CODE OF SAFE PRACTICES."

I UNDERSTAND THIS TRAINING AND AGREE TO COMPLY WITH THE "CODE OF SAFE PRACTICES" AND ALL SAFETY RULES FOR MY WORK AREA.

_______________________________________________ __/___/___ Employee Signature Date

Original Personnel

HAZARD COMMUNICATION PROGRAM

The Right to Know

HAZARD COMMUNICATION PROGRAM
“EMPLOYEE RIGHT TO KNOW”

The following is the Southland Transit, Inc. Hazard Communication/ Employee Right to Know Program. This program was developed to acquaint employees who work with, or are potentially exposed to hazardous materials with the issues involved in the handling of hazardous materials. Hazardous materials or substances are characterized as any chemical, compound, or mixture that, because of physical or chemical properties may be:

Combustible
Flammable
Explosive
Pyrophoric
Oxidizing
Toxic
Carcinogenic
Corrosive

This program respects the rights of employees to be well informed about chemicals and chemical exposures (potential and real) that exist, or may in the future at Southland Transit, Inc.

The responsibility for the installation and of this program belongs to Wayne
Seale, Maintenance Director . It will be his/her job to ensure that this program continues to meet the requirements of the Hazard Communication/Employee Right to Know Law, and that it remains in force. If you should have any questions or concerns about any of the materials that you come in contact with, now or in the future, you may contact Wayne Seale , or the office for assistance.

Section One
Rights and Responsibilities

I. The Employee has Rights

A. An Employee has the Right to Know about the hazards that you face on the job.

B. An Employee has the Right to be trained about such hazards and how to protect him/herself from them.

C. An Employee cannot be discriminated against or fired because s/he asked for information and training on how to handle hazardous materials.

D. An Employee is allowed to provide information to a legal or medical representative.

II. The Company has Obligations

A. To train all employees in the physical and health hazards of materials in the workplace.

B. To train employees how to protect th emselves from these hazards, including providing and showing the proper use of any personal protective equipment which may be required.

C. To provide an emergency plan.

D. To Train in the detection of possible hazardous material releases in the workplace.

E. To explain how to properly read and understand information on a container label.

F. To explain how to properly read and understand the information located on a Material Safety Data Sheet.

G. To inform employees of the location of hazardous materials in the workplace.

III. The Company and the Employees Both have Obligations

A. To provide a safe work environment.

B. To educate and be educated about Hazardous Materials.

C. To use, recognize and understand warning labels.

D. To answer and ask questions.

Section Two
Training and Information

I. OSHA requires company to train and continually educate employees about the Hazardous Communication Program.

II. To implement the training requirements, training will take place at the following times:

A. At the time an employee is first assigned to the site.

B. At the time any new hazard is introduced to the worksite and/or to an employee’s job.

C. When hazardous materials are changed by the manufacturer.

D. Throughout the year.

E. At the request of management.

III. The mandatory requirements of employee training are:

A. How the hazardous communication program is implemented; B. Physical and health hazards of the work area, including identification of locations throughout the facility using potentially hazardous materials; C. Detection of the presence of hazardous chemicals by sight and smell; D. Safe work practices, including any specific measures which may be needed while working in specific areas, or with specific materials; E. Procedures and equipment provided to help protect employees, such as ventilation system, personal protection equipment, etc.

F. Methods to detect hazards, such as personal monitoring and facility audits; G. Explanation of emergency procedures;
H. Primary and secondary labeling of hazardous materials; I. How to read and interpret the information labels and MSDS. ** See attached Glossary of Terms used in Material Safety Data Sheets; and J. Where the MSDS binder can be located for employee use.

IV. A record of the training and those in attendance will be kept in the MSDS binder. (See Section Four, II).

V. Contractors

A. The individual on site who is responsible for the maintenance of the MSDS binder shall refer all outside contractors to the MSDS binder for information regarding any materials to which the contractor and its employees may be exposed. Contractors doing business at the facility are required to sign a Contractor’s Notification sheet, which will be kept in the MSDS binder.

B. Outside contractors must provide MSDSs for any materials that the contractor may bring into the facility. The individual on site who is responsible for the maintenance of the MSDS binder must request such MSDS and file the MSDS.

C. The outside contractor is responsible for training its employees regarding Hazard Communication.

CONTRACTORS NOTIFICATION

As required by law under the Hazard Communication Statute, Title 8, Sec. 5194, of the California Administrative Code, we are hereby notifying our contractors and their employees of hazardous materials or substances on site.

Southland Transit, Inc. has a written and implemented Hazard Communication Program.

There are procedures in place for handling hazardous materials or substances at this facility. It is our contention that contractors and their employees understand that hazardous materials and substances are used, and or stored at this facility. It is, however, the responsibility of the contractors to insure that their employees are aware of the hazardous materials or substances used or stored at this facility, and their potential contact with them. It is the responsibility of the contractors to translate, and communicate all information pertaining to hazardous materials or substances, at this facility, to their employees as necessary. If illiteracy is a problem for said contractors’ employees, the contractors then have the responsibility to read this notification, and any other pertinent Hazard Communication information to their employees. It is the responsibility of the contractors to supply and provide any necessary or required Personal Protective Equipment to their employees. Also, it is the responsibility of the contractors and their employees to inquire about, and wear, any Personal Protective Equipment that is, or may be required at this facility. Furthermore, it is the responsibility of the contractors and their employees to follow all safety rules pertaining not only to hazardous materials and substances, but also to safety in general at this facility. These safety rules are available upon request.

A copy of this company’s Written Hazard Communication Program will be furnished upon request.

I, the undersigned, as a representative for
, acknowledge
that I have received, read, and understand this Contractor’s Notification Form.

Print name of Contractor’s Representative Date

Contractor’s Representative Signature

Southland Transit Representative Signature Date
Section Three
Container Labeling Responsibility

Your health and safety, and that of your fellow employees may depend on your ability to understand the label information on a hazardous material or substance container. Picking up a container of any chemical and using it without knowing exactly what it is, or what risks are involved in its use, can have dramatically negative affects. This is why we at Southland Transit, Inc. need to make a conscious effort to insure that all of our hazardous material containers, both primary (from the factory), and secondary (containers we transfer chemicals into) are properly, and clearly labeled at all times. To have compliance throughout this facility, your supervisor has the responsibility to maintain proper labeling of hazardous material containers in your department.

Container labeling will be accomplished in two ways in our facility. As mentioned above, the first will be primary, labeling from the manufacturer. This type of labeling will exist on all hazardous material containers that are accepted. These labels will remain on the primary container as long as it remains at this facility. The only exceptions to this would be in conjunction with Hazard Communication Standards, at which time, you would be notified by Hazard Communication Agent. The second method for accomplishing labeling would occur when secondary container transferring occurred.

Under these circumstances, only authorized personnel will be allowed to transfer hazardous materials or substances from the primary container to a secondary container.

They will also have the responsibility to transfer appropriate label information to the secondary container, to create uniformity and compliance throughout the facility.

Product Labels

I. How to Determine if a Material is Hazardous

A. OSHA Definition: A hazardous material is any material which could cause injury or death to a person, or could damage and pollute land, air or water.

B. Determination can be made by:

1. Reading the Warning Label

2. Reading the Inventory Roster in the Material Safety Data Binder to locate the MSDS

3. Reading the Material Safety Data Sheet
C. Two Government Agencies which regulate the definition of Hazardous Materials

1. The Environmental Protection Agency, takes care of pollution to the environment

2. The Occupational Safety and Health Administration, takes care of hazards to the employee

II. The Container Warning Label

A. The warning label is the fastest and easiest way to gain basic information, given to you by the manufacturer. Always read the warning labels before using the product.

B. Label Information

1. Chemical Name

2. Hazard Warnings – three kinds
a) CAUTION: the least hazardous type of material
b) WARNING: a more hazardous type of material
c) DANGER: extremely hazardous material. If marked DANGER ask for more information.

3. Hazardous Ingredients

4. Manufacturer’s Name and Address

5. Appropriate cautions and personal protective measures C. Additional Information on Labels

1. Basic Warnings
a) Keep Away From Flames
b) Avoid Skin Contact
c) Avoid Breathing Vapors

2. Fire Information/Protection
a) How Flammable is the Product
b) Type of Fire Extinguisher to use to stop a fire

3. First Aid

4. Spill Information/Protective Clothing to Wear if Handling a Spill

5. Handling and Storage
a) How to handle
b) What Protective Clothing to wear to handle
c) Where and How to Store

6. Disposal of Empty Containers and Unused Portions
D. If the Product Has No Label

1. Do not handle until further information provided

2. Determine what is in the container

3. Label the Container
E. Replacement Labels

1. Replace labels that are unreadable, or torn, or when transferring material from one container to another
F. Secondary Container

1. A secondary container is any container that holds material from a primary source. Ex: spray bottle, squeeze bottle

2. At a minimum, secondary containers must
be labeled with the name of the
contents and any hazard warnings, including any health and physical hazards. Physical hazards include fire or flash point hazards, reactivities, and any specific hazards.

3. The company will provide all chemicals necessary to perform the job function. Do not bring chemicals from home to the workplace without proper authorization. If authorized the chemical must be properly inventoried, labeled, and if appropriate an MSDS put on file.

Section Four
Material Safety Data Sheets (MSDS) and
the MSDS Binder

I. The MSDS contains the most information about any hazardous material.

A. Manufacturer is required by law to supply an MSDS with every material they sell.

B. The MSDS must include the following information:

1. Manufacturer’s name and address
a) Phone number
b) Emergency response number (spill & physical)

2. Chemical identification
a) Chemical name
b) Trade name

3. Hazardous ingredients
a) What is in the material
b) Permissible exposure limits
c) Threshold limit values

4. Physical and chemical characteristics
a) Characteristics of material
b) Evaporation data
c) Specific gravity

5. Fire and explosion hazards
a) Flash point
b) What type of extinguisher to use
c) Protective equipment necessary in a fire

6. Reactivity – does it react with other materials

7. Health hazards
a) What symptoms might be felt if exposure occurs
b) What type of first aid is required

8. Precautions and control measures
a) How to properly treat, store and handle spills
b) List personal protective equipment recommended when working with the material
c) Any other special precautions

II. MSDS sheets will be obtained and maintained by
.

A. S/he will contact all suppliers, and/or manufacturers and request MSDS on all hazardous materials supplied to us.

B. Requests will be made by phone or registered mail. If the MSDS is not received from the supplier within 25 days, CAL/OSHA will be notified, by registered mail as required by law.

C. Upon receipt of the MSDS s/he will verify for completeness utilizing the MSDS checklist provided. If there are omissions, a copy of the checklist will be sent to the manufacturer and a request for a new and complete MSDS will be made. If not received within 25 days, CAL/OSHA will be notified.

III. An MSDS Binder shall be maintained at every worksite.

A. The binder will be kept in a location that is accessible to the employees of all workshifts.

B. The Binder will contain:

1. The name of the individual(s) responsible for compiling the binder, including updates and removal of sheets on products no longer in use.

2. The written Hazard Communication Program.

3. Explanation of how to use the Binder.

4. A list of all hazardous chemicals (Hazardous Material Inventory Roster) for any and all areas of work, including the office, the shop, and materials used by the drivers. Such materials include but are not limited to:
pesticides, paint, solvents, antifreeze, used oil, batteries, used oil filters, window washer fluid, cleansers, fuel, floor wax, etc.

5. A separate MSDS for each chemical used at the facility. If an MSDS is not received from the supplier,
a) Make a request in writing to the supplier that an MSDS be sent as soon as possible; and
b) Include documentation of the request in the binder.

6. A record of training and those in attendance.

7. Contractor Notification Sheet.

MSDS DEFICIENCIES CHECKLIST

The following MSDS has been reviewed for obvious deficiencies as required by Title 8, Sec. 5194 (g) of the California Administrative Code. The following deficiencies exist:

1. Product Information:
a. Manufacturer/MSDS Preparer:
b. A d d r e s s :
c. Product/Trade Name:

2. MSDS Deficiencies (Check those missing from label)

a. Product identity/trade name matches the label identity. b. Chemical and common names of each hazardous ingredient. c. CAS number for each hazardous ingredient.
d. Physical data (flash point, vapor pressure, etc.)
e. Potential fire hazard.
f. Potential explosion hazard.
g. Potential reactivity.
h. Health hazards (in laymen’s terms)
i. Potential routes of entry (abs orption, ingestion, inhalation) j. Signs and symptoms of exposures.
k. Medical conditions aggravated by exposures.
l. OSHA PEL’s / ACGIH TLV’s.
m. OSHA, NTP, and IARC carcinogen status.
n. Hygienic practices.
o. Safe handling practices.
p. Protective measures for repair and maintenance of equipment. q. Spill cleanup procedures.
r. Control measures (engineering, work practices, personal protective equipment.)
s. Emergency and first aid procedures.
t. Date of MSDS preparation or revision.
u. Name, address, and emergency phone number of MSDS preparer.

3. Inaccurate Information Noted on MSDS:

4. C o m p a n y o f U s e :

A d d r e s s :

5. Reviewer of MSDS: Date:

L o c a t i o n :

Material Safety Data Sheets
Glossary of Terms

Absorption: The movement of hazardous material through the skin into the blood stream

Acute: Short term effect, usually occurs when exposed to a chemical for a short time.

Boiling Point: The temperature at which a liquid becomes a gas.

Catalyst: A chemical which causes a chemical reaction to happen faster

Ceiling: The maximum level of permitted exposure to a material.

Combustible: A liquid that becomes flammable when it reaches a temperature of 100 degrees Fahrenheit.

Concentration: Parts per million, is a volume per volume relation of concentration, i.e. there are so many parts of a material per one million parts of another substance.

Decomposition Products: Products that are released when a material is exposed to aging, heating, burning, air, or allowed with another material.

Evaporation Rate: The time it takes a given amount of material to completely dry up, using ether which evaporates quickly, or butyl acetate which evaporates very slowly as the measure.

Flammable (Explosive) Limits – LEL and UEL: A flammable material will burn in air when ignited. Materials are either flammable, explosive, or combustible. When a material concentration is below the Lower Explosive Limit, LEL, the material is too lean to burn. When the material concentration is above the Upper Explosive Limit, UEL, the material is too rich to burn. The material will burn if the concentration is between the LEL and UEL.

Flash Point: The temperature at which a flammable liquid produces enough vapor to burn.

Incompatibility: List of materials which should not be mixed with the material being used, in order to avoid a reaction.

Ingestion: Taking a material by mouth and swallowing it.

Inhalation: Breathing vapor or gas from a material.

Inhibitor: A chemical which, when added to another, reduces the chance of a reaction.

Oxidizing Agent: A material that gives off oxygen in a chemical reaction.

Polymerization: A reaction with extremely high or uncontrolled release of energy.

Reactivity: The ability of a material to undergo a reaction which releases heat or energy.

Solubility: The tendency of a material to dissolve in water or other solvent.

Stability: The tendency of a material to resist undesirable chemical changes during storage or transport.

Threshold Limit Value (TLV)/ Permissible Exposure Limit (PEL): Both indicate the safe exposure levels, the level to which a person can be exposed each day with no adverse effects.

Vapor Density: The weight of a vapor compared with an equal volume of air. If less than “one”, the vapor will rise. If greater than one, it will tend to fall.

Vapor Pressure: A high vapor pressure indicates a liquid will evaporate easily.

Volatile Percent: The percentage of a liquid or solid that evaporates at room temperature. The higher the percentage, the faster the material evaporates. Fast evaporation means greater danger.

Confidential
Southland Transit, Inc. and Affiliates
Combined Financial Report
Year Ended December 31, 2020

Redacted due to Proprietary or Confidential Information (PDF Pgs. 299-310) Confidential

Confidential

1 Confidential
.

Confidential
. 3

Confidential
$
4 Confidential
. 5

Confidential

Baldwin Park Transit and Dial -A-Ride Survey
On a scale 1 to 5 with 1 extremely dissatisfied and 5 extremely satisfied.

1. How is your overall experience with Baldwin Park dial-a-ride? 1)extremely dissatisfied 2)dissatisfied 3) neither 4) Satisfied 5) extremely satisfied

2. Is your driver courteous and helpful?
1)extremely dissatisfied 2)dissatisfied 3) neither 4) Satisfied 5) extremely satisfied

3. Does the driver operate vehicle safely/follows traffic laws? 1)extremely dissatisfied 2)dissatisfied 3) neither 4) Satisfied 5) extremely satisfied

4. Have you taken the Baldwin Park Transit pumpkin or teal line? Yes No

5. How has your overall experience with Baldwin Park Transit pumpkin/teal line been? 1)extremely dissatisfied 2)dissatisfied 3) neither 4) Satisfied 5) extremely satisfied

6. What is the primary reason you use the bus?
1)Work 2)Senior Center 3) Shopping 4) Medical 5) School

7. How often do you ride the bus?
1) Once a week 2) 2-4 days a week 3) 5 days a week 4) 6-7 days a week

8. What time of day do you most often use Baldwin Park Transit bus? 1) 6am -9am 2) 9am – 12pm 3) 12pm – 3pm 4) 3pm – 6pm 5) 6pm- 9pm

9. Will you continue using the bus service?
1)Definitely 2)Likely 3) Unsure 4) Not likely 5) Definitely not

10. What destination(s) would you like to see Baldwin Park Transit add? ______________________________________________________________________________ Please let us know any comments, complaints, or concerns you may have.

Thank you for your time.
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Would you like for us to contact you please write your name and number. Thank you Baldwin Park Transit and Dial-a-Ride Survey Analysis
Total Surveys Received 22
Pumpkin Line Teal Line Dial-a-Ride
1 Have you used Baldwin Park Transit Service 17 17 17
On a scale 1 to 5 with 1 extremely dissatisfied and 5 extreme satisfied 1 2 3 4 5
2 If Applicable, how is you overall experience with Pumpkin Line 5 14 3 If Applicable, how is you overall experience with Teal Line 6 13 4 If Applicable, how is you overall experience with Dial-a-Ride 3 12 5 Is your driver courteous and helpful 2 2 17
6 Does the driver operate vehicle safety/follows traffic laws 2 2 17 Work Senior
Center Shopping Medical School
7 What is the primary reason you use the bus 6 21 14 13 7 Once a week 2-4 days a
week
5 days a
week
6-7 days a
week
8 How often do you rider the bus 4 3 9 6
6am - 9am 9am - 12pm 12pm - 3pm 3pm -
6pm 6pm - 9pm
9 What time of day do you most often use Baldwin Park Transit bus 17 3 16 4 Definitely Likely Unsure Not Likely Definitely
not
10 Will you continue using the bus service 18 4
Vineland
Swapmeet
West Covina
Mall
Frequent
Buses
Access
Card Pay
11 Are there any destination(s) would you like to see added to fixed route service 12 1 1 1 Comments Complaints Concerns
12 Please provide us with any comments, complaints, or concerns you have that would assist us with redesigning the system for your regular use: 0 0 0 17 17 17
0 2
4 6
8 10
12 14
16 18
Pumpkin Line Teal Line Dial-a-Ride
Have you used Baldwin Park Transit Service
5 14
6 13
3 12
2 2
17 2 2
17 0
2 4
6 8
10 12
14 16
18 1 2 3 4 5
If Applicable, how is you overall experience with Pumpkin Line If Applicable, how is you overall experience with Teal Line If Applicable, how is you overall experience with Dial-a-Ride Is your driver courteous and helpful
Does the driver operate vehicle safety/follows traffic laws On a scale 1 to 5 with 1 extremely dissatisfied and 5 extreme satisfied 6 21
14 13
7 0
5 10
15 20
25 Work Senior Center Shopping Medical School
What is the primary reason you use the bus
4 3
9 6
0 1
2 3
4 5
6 7
8 9
10 Once a week 2-4 days a week 5 days a week 6-7 days a week How often do you rider the bus
17 3
16 4
0 2
4 6
8 10
12 14
16 18
6am - 9am 9am - 12pm 12pm - 3pm 3pm - 6pm 6pm - 9pm
What time of day do you most often use Baldwin Park Transit bus 18 4
0 2
4 6
8 10
12 14
16 18
20 Definitely Likely Unsure Not Likely Definitely not
Will you continue using the bus service
12 1 1 1
0 2
4 6
8 10
12 14
Vineland Swapmeet West Covina Mall Frequent Buses Access Card Pay Are there any destination(s) would you like to see added to fixed route service

14.4 14.5

14.6 CITY OF EL MONTE

OFFICE OF THE CITY ATTORNEY

CITY COUNCIL AGENDA REPORT
CITY COUNCIL MEETING OF MARCH 1, 2022
February 25, 2022
The Honorable Mayor and City Council
City of El Monte
11333 Valley Boulevard
El Monte, CA 91731
Dear Mayor and City Council:

CONSIDERATION AND APPROVAL OF A RESOLUTION MODIFYING AND

IMPLEMENTING RULES AND PROCEDUR ES FOR THE ORDERLY CONDUCT OF

CITY COUNCIL MEETINGS
IT IS RECOMMENDED THAT THE CITY COUNCIL:

1. Receive the pres entation of staff; and

2. If desired, approve the attached Resolution.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
At its meeting of January 11, 2022, the City Council directed the City Attorney’s Office to return with a proposed set of procedures for the more efficient and orderly conduct of City Counc
il meetings. The City Council has over the year implemented policies and practices by way of both resolution and ordinance. The last comprehensive adoption of City Council rules and procedure was adopted in 2006 by Resolution No. 8737 titled “City Governance Protocol Manual” (the “2006 Manual”). Several years ago, the City Council adopted an ordinance requiring City Council meetings to adjourn at 10:00 P.M., unless extended by vote of the City Council. In September 2021, the City Council approved an ordinance addressing the manner in wh ich items of business are placed on the agenda by Councilmembers. Earlier this year, the City also modified the structure of the agenda as relates to the delivery of public comment. T he attached Resolution is intended to build upon these prior procedures.

17.1 HONORABLE MAYOR AND CITY COUNCIL
FEBRUARY 25, 2022
PAGE 2

DISCUSSION

Several cities, including the City of Los Angeles, Cudahy, and Lemon Grove have adopted rules establishing uniform time limit s on the amount of ti me Councilmembers may pose questions and debate an item of business. The attached Resolution establishes rules and procedures which replace and superseded the provisions of Section

1.17.010 of the 2006 Manual as follows:

 Council may refer to Rosenberg’s Rules of Order (published by the California League of Cities) in place of Robert’s Rules of Order.
 Establishes rules and time limits for t he receipt of presentations on agendized items and the debate of the same by the City Counc il following the making of motions.
 Councilmembers will be given an allotment of five (5) minutes to pose questions to presenters prior to enter taining motions on the matter . The City Council will have discretion to undertake additional r ounds of questioning as circumstances may require and subject to approval by motion.
 Councilmembers will be given an allotment of five (5) minutes to speak/debate motions to take action on business items under consideration. The City Council will have discretion to undertake additional rounds if approved by motion.  Procedures for making motions and consider ing modifications to motions and the introduction of substitute motions is also addressed with guidance from Rosenberg’s Rules of Order.
 Affirms prior policies adopted by City Council, including the organization of public comment at meetings.
 References other Municipal Code provisions addressing the manner in which items are placed on the agenda and the time at which meetings must be adjourned unless extended by the City Council.

FISCAL IMPACT/FINANCING

There is no fiscal impact associated with this action.

RECOMMENDATION

It is recommended that City Council approve the attached Resolution if so desired.

HONORABLE MAYOR AND CITY COUNCIL
FEBRUARY 25, 2022
PAGE 3

Respectfully submitted,

ALMA K. MARTINEZ
City Manager

RICHARD PADILLA
Assistant City Attorney

ATTACHMENT

1. Resolution and Exhibit “A”

DATE: MARCH 1, 2022

PRESENTED TO

EL MONTE

CITY COUNCIL
□ APPROVED
□ DENIED
□ PULLED
□ RECEIVE AND FILE
□ CONTINUED

□ REFERRED TO

CHIEF DEPUTY CITY
CLERK

1 RESOLUTION NO. ______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

EL MONTE, CALIFORNIA MODIFYING AND

IMPLEMENTING RULES AND PROCEDURES FOR THE

ORDERLY CONDUCT OF CITY COUNCIL MEETINGS

WHEREAS, the City Council of the City of El Monte (“City Council”) wishes to establish a working environment that balanc es the right of individual City Council members to have their viewpoints heard and considered with the need to conduct business in an orderly, efficient and respectful manner; and

WHEREAS, the City Council wishes to refine and build upon policies and practices implemented over the years by way of both resolution and ordinance; and

WHEREAS, the last comprehensive adoption of City Council rules and procedures was adopted by way of City Council Resolution 8737 on September 5, 2006 which in turn adopted the City of El Monte “City Govern ance Protocol Manual” (the “2006 Manual”); and

WHEREAS, the City Council wishes to modify and in some instances expand upon polices adopted by way of the 2006 Manual as well as policies more recently adopted by way of ordinance.

BASED UPON THE ABOVE RECITALS, THE CITY COUNCIL OF THE CITY OF

EL MONTE, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby finds that the foregoing recitals are true and correct and incorporated into the body of this Resolution by this reference.

SECTION 2. The text set forth under this Sect ion 2 of this Resolution shall hereinafter, replace and supersede the provisions of Section 1.17.010 of the 2006 Manual which are hereby repealed and shall be of no furt her force or effect. The City hereby adopts the following rules and procedures for the conduct of City Council meetings hereinafter, the “City Council Meeting Rules of Procedure, Debate and Decorum”.

A. Parliamentary Procedure - General Guidance.

Where applicable laws, including the El Mo nte Municipal Code and this policy, are silent, the City Council may refer to the latest edition of Rosenberg’s Rules of Order for guidance on matters of parliamentary procedure and meeting decorum. The latest edition of Rosenberg’s Ru les of Order as of the date of this Resolution is attached hereto as Exhibit “A”.

2 B. Presiding Officer
The presiding officer of the El Monte City Council meetings shall be the Mayor, or in the Mayor’s absence, the Mayor Pro Tempore.

C. Procedure for Receiving Presen tations on Agendized Items. i. Receipt of Presentations . Except as otherwise r equired by applicable State or federal law or the El M onte Municipal Code, when an item of business is presented to the City Council for discussion , general direction and/or action, the presiding officer shall first ask City staf f, through the City M anager, if there is a presentation by either staff, a consultant or, if applicable, an applicant for a permit, entitlement, or other approval. There sh all be no set time limit for such presentations, however, the Cit y Council reserves the right to set time limits as circumstances may necessitate (e.g., if there are many other items of business for the City Council to consider on t he same agenda or if there many interested members of the public wishing to address the City Council on the item in question or any other item on the agenda). The City Council also reserves right to require that presenters keep their presentations concise, non-repetitive and on-topic. The City Council may also waive the presentat ion, except as otherwise required by law or recommended by legal counsel. Unless the City Council moves to waive the presentation, the presiding officer, through the City Manager, shall recognize the presenter(s) and the City Council shall receive the presentation.

Councilmember shall refrain from inte rrupting or interjecting during the presentation, except to make a point of privilege or point of order. ii. Initial Round for Council Questions. A fter the presentation is completed, each member of the City Council shall be allotted five (5) minutes to pose questions to the presenter and/or staff on the matter under discussion or consideration.

Councilmembers shall be recognized to ask questions by the presiding officer in alphabetical order by last name, provided however that the presiding officer, as a professional courtesy, shall pose his or her questions last. Councilmembers who do not have the floor while another C ouncilmember is recognized to pose questions may not interrupt or interject with questions of their own, except to make a point of order or point of privilege.
iii. Additional Rounds of Questioning. A fter the City Council completes its initial round of questioning, the presiding office r shall ask if there is a motion to undertake any additional round(s) of questioning and proposals for any time limits corresponding for such additional questioning. In undertaking an additional round or rounds of questions, the presiding offi cer shall recognize Councilmembers in the order prescribed under subparagraph (ii), above. In deciding whether to entertain additional rounds of questioning, the City Council shall take into consideration, among other things, factors such as (i) the complexity of the matter under consideration, including the amount of time presenters may need to adequately respond to City Council questions or questions posed by members of the public; (ii) the amount of community interest in the matter; and (iii) in the case of public hearing items, the number of persons waiting to offer public comment on

3 the matter and the need to create compr ehensive public record. Motion to undertake additional rounds of questioning are not debatable, however the make of any motion to undertake additional questi on may briefly articulate his or her reasoning in making the motion.
iv. Special Rules for Public Hearings. In the case of items of business agendized as a public hearing item in which a person or other entity seeks approval of a permit, land use entitlement or any other City Council approval, after the public has been given an opportunity to comment, the Cit y Council shall afford the applicant an opportunity to respond to the public comment. After, the applicant has been given an opportunity to respond to public co mment, the City Council may undertake a final round of questions by members of the City Council, in the manner prescribed under sub-paragraph (ii) and (iii), above, before taking action on the underlying matter.

D. Procedure for Entertaining Motions on Agendized Matters. i. Procedures for Making Motions. Upon completion of the question and answer process described under paragraph (C), abov e, the presiding officer shall next entertain motions on each matter. Exc ept as otherwise provided under this Resolution or other applicable law, the City Council shall endeavor to follow the motion making procedures set forth u nder Rosenberg’s Rules of Order.

References in this Resolution to “basic motions”, “motions to amend”, “substitute motions” and “friendly amendments” shall have the same meaning as set forth in Rosenberg’s Rules of Order
ii. Debate of Basic Motions. After a basic motion is made, each member of the City Council shall be allotted five (5) minutes to speak and/or debate the motion.

Councilmembers shall be recognized speak/ debate by the presiding officer in alphabetical order by last name, provided however that the presiding officer, as a professional courtesy, shall be the last to speak/debate. Councilmembers who do not have the floor while another Councilmember is recognized may not interrupt or interject, except to make a point of order or point of privilege. iii. Friendly Amendments; Motions to Amend and Substitute Motions. During the period of time allotted for a Councilmember to debate/speak on a basic motion, he or she may also propose a friendly amendment; a motion to amend or a substitute motion in the manner prescribed by Ros enberg’s Rules of Order. Motions to amend and substitute motions may be seconded during the debate portion of the proceedings but may not be debated or vo ted upon before the initial round of debate is completed on the basic motion. Friendly amendments do not require a motion and may be agreed to if acceptable to the Councilmembers who made and seconded the basic motion, at which point the basic motion as amended by way of the friendly amendment shall be deemed to be the basic motion before the body.

If a proposed friendly amendment is not accepted by either the maker of the basic motion or the person who seconded i t, the person proposing the friendly amendment may elect to propose a motion to amend or substitute motion in lieu of the friendly amendment.

4 iv. Completion of the Initial R ound of Debate on Basic Motion. a. After each Councilmember has been giv en an opportunity to speak/debate on the basic motion, the presiding officer will ask the City Council if there is a motion for another round of debate or if there is a motion to call for the question (i.e., proceed with the vote). Moti ons to undertake additional rounds of questioning or to call for the question are not themselves debatable. b. If a motion to amend or substitute motion was made and seconded during the initial round of debate, after all Councilmembers have been given an opportunity to speak/debate the basic motion, the presiding officer shall entertain motions to undertake a round of debate on any motions to amend or substitute motions made. Motions to undertake such additional rounds of debate are not themselves debatable. If additional debate on motions to amend or substitute motions is undertaken, the vote on the basic motion shall be postponed until the additional round(s) of debate are completed. c. After all debate on a basic motion, a motion to amend and/or a substitute motion is completed (including situations in which there is no debate on a motion to amend or substitute motion), the various motions on the t able shall be voted upon in the order prescribed by Rosenberg’s Rules of Order.

E. Suspension of Rules. The City Council by 4/5 vote of all five (5) members of the City Council may suspend application of thes e rules as to any particular item of business, provided such motion is made befor e the item is taken up. If only three (3) Councilmembers are present, the rules may be suspended by a unanimous vote of all three (3) members present.

SECTION 3. The placement of items on a future City Council Agenda shall be governed by El Monte Municipal Code Secti on 2.12.080 (City Counc il Direction to City Manager) as last amended by way of City Council Ordi nance No. 3002, adopted September 7, 2021.

SECTION 4. All regular meetings of the City Council must be adjourned no later than 10:00 p.m., unless an extension of time of adjournment is approved as provided under El Monte Municipal Code Section 2.04.010(A)(2) Regular meetings.

SECTION 5. City Council agendas shall afford each member of the public a single allotment of three (3) minutes total to speak on any or all matters agendized under closed session prior to the City Council going into closed session. There shall also be a portion of each agenda where members of the public may directly address the City Council on agendized items of business (o ther than public hearing it ems of business or closed session items of business) or on any other item of interest to the speaker that is within the subject matter jurisdiction of the City Co uncil, the Housing Auth ority, the Financing Authority and/or the Water Aut hority (collectively, the “Counc il”). Each speaker will be limited to a single allotment of three (3) c ontinuous minutes total to address the Council on such items. Insofar as there are items of business on an agenda that are agenized as Public Hearing items, members of the public wishing to offer comment on such public

5 hearing items shall have a separate allotment of three (3) continuous minutes per speaker per public hearing item. Except as otherwise provided under the Brown Act (Gov. Code Section 54950 et seq.), the Council may not deliberate or take action upon any matter not listed on this posted agenda but may order that any such matter be placed on the agenda for a subsequent meeting. The Council may also direct staff to investigate certain matters for consideration at a future meeting.

SECTION 6. In the event of any conflict or inconsistency between the provisions of this Resolution and the provisions of the 2006 Manual, the provisions of this Resolution shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency betw een the provisions of this Resolution and the provisions of any State, federal or the El Monte Municipal Code, the provisions of the latter sha ll govern and control but only to the extent of the conflict or inconsistency and no further.

SECTION 7. This Resolution shall take ef fect immediately upon its adoption by the City Council and the City Clerk shall ce rtify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of El Monte at the regular meeting of this 1st day of March, 2022.

Jessica Ancona, Mayor
City of El Monte

A T T E S T :

Catherine A. Eredia, City Clerk
City of El Monte

6 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF EL MONTE )

I, Catherine A. Eredia, City Cle rk of the City of El Monte, hereby certify that the foregoing Resolution No. ____ was passed and adopted by the City Council of the City of El Monte, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 1st day of March 2022 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

Catherine A. Eredia, City Clerk
City of El Monte

El Monte City CouncilMarch 1, 2022

El Monte City Council
March 1, 2022