Agenda — El Monte City Council, March 1, 2022 (part 1 of 4)

LOCATION:

El Monte City Hall – East
City Council Chambers
11333 Valley Boulevard
El Monte, CA 91731

DATE AND TIME:

Tuesday,
March 1, 2022
6:00 p.m.

REGULAR MEETING AGENDA
OF THE

CITY COUNCIL OF THE CITY OF EL MONTE

MEETING JOINTLY AND REGULARLY WITH THE EL MONTE HOUSING AUTHORITY; EL MONTE PUBLIC FINANCING AUTHORITY; EL MONTE WATER AUTHORITY; EL MONTE PARKING AUTHORITY; SUCCESSOR AGENCY TO THE FORMER EL MONTE COMMUNITY REDEVELOPMENT AGENCY; HOUSING SUCCESSOR AGENCY; AND, FROM TIME TO TIME, SUCH OTHER BODIES OF

THE CITY WHOSE MEMBERSHIP IS COMPOSED EXCLUSIVELY OF THE MEMBERSHIP OF THE CITY

COUNCIL

COUNCILMEMBERS/AUTHORITY MEMBERS:

Jessica Ancona, Mayor
♦ Alma D. Puente, Mayor Pro Tem ♦ Martin R. Herrera, Councilmember ♦ Victoria Martinez Muela, Councilmember ♦ Dr. Maria Morales, Councilmember

This meeting shall be conducted in compliance with the procedures set forth under AB361 which allows local legislative bodies to continue conducting virtual meetings under certain emergency circumstances without strictly complying with traditional Brown Act teleconferencing requirements, so long as there is a live comment option for public comments, meetings are paused for any technical difficulties that affect public participation, and each agenda contains information on how to access the meeting as well as how to participate in public comment virtually. The El Monte City Council (“City Council”) has availed itself of the procedures of AB361 for this meeting by resolution last approved at its meeting of February 1, 2022.

Members of the public wishing to observe the meeting may do so in any of the following ways:
(1) Turn your TV to Channel 3; or
(2) City’s website at http://www.elmonteca.gov/378/Council-Meeting-Videos; or (3) In person.

Persons wishing to offer public comment for this meeting may do so:
(1) By directly addressing the City Council in person at the time(s) allotted on the agenda for such comment. Persons wishing to address the City Council in person are asked to fill-out a blue speaker card providing their name and indicating whether they wish to address the Council on an item(s) of business appearing under (i) the Closed Session portion of the agenda; (ii) the Public Hearing portion of the agenda; (iii) any item of business appearing under any other portion of the agenda; and/or (iv) a non-agendized matter that is within the subject matter jurisdiction of the City Council. Speaker City Council Meeting of March 1, 2022

El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority

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cards should be submitted to the City Clerk or the Sergeant at Arms (a uniformed El Monte Police Officer) before the City Council’s approval of the agenda, if possible; or

(2) By calling-in to the conference line at (888) 204-5987; Code 8167975 by or before any of the specific times allotted on the agenda for public comment. At each point of the agenda at which public comment is received, the City Council, through the pr esiding officer, will ask the City Clerk if there are any members of the public who have called in who wish to address the City Council on a particular matter or grouping of matters. When calling in, members of the public shall inform the attendant which item(s) of business they wish to speak on, and callers will be connected by telephone when the time for commenting on such items is commenced.

As described in greater detail below, members of the public may address the City Council (i) on agendized closed session items of business prior to the City Council going into closed session; (ii) on items of business listed under the heading Public Hearings when the public hearing on the item the speaker/caller wishes to speak on is opened; and (iii) on all other items of agendized and non- agendized business during the portion of the agenda entitled General Public Comment. The City Council shall be under no obligation to entertain comments from persons who (i) submit a speaker card after the City Council closes the applicable commenting period; or (ii) call-in after the City Council closes the applicable commenting period. With this in mind, speakers are strongly encouraged to submit cards or call in as early as possible to avoid missing the opportunity to speak. The City Council shall be under no obligation to respond to or deliberate upon any specific questions or comments posed by a speaker or take action on any issue raised by a speaker beyond such action as the City Council may be lawfully authorized to take on an agendized matter pursuant to the Brown Act (Govt. Code Section 54950 et seq.)(“Brown Act”) Members of the City Council may provide brief clarifying responses to any comment made or questions posed. Persons who wish to address the City Council are asked to state their name and address for the record. Speakers may not lend any portion of their speaking time to other persons or borrow additional time from other persons. All comments or queries presented by a speaker/caller shall be addressed to the City Council as a body and not to any specific member thereof. No questions shall be posed to any member of the City Council except through the presiding official of the meeting, the Mayor and/or Chair. The City Council may not engage in any sort of prolonged discussion or deliberation with any speaker or group of speakers on matters that are not listed on this agenda, nor may the City Council take action an any non-agendized items of business, except as specifically authorized under the Brown Act.

Enforcement of Decorum: The Chief of Police, or such member, or members of the Police Department as the Chief of Police may designate, s hall serve as the Sergeant-at-Arms of any City Council meeting. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including, but not limited to, conduct that prevents other members of the public from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seei ng the proceedings; speaking off topic or speaking beyond the speakers allotted time limit. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons participating in the meeting must adhere to the City’s policy barring harassment based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age.

City Council Meeting of March 1, 2022

El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority

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Instruction regarding accommodation under the Am ericans with Disabilities Act can be found on the last page of this Agenda.

1. CALL TO ORDER:

2. ROLL CALL FOR CITY COUNCIL AND AUTHORITY BODIES:

Jessica Ancona, Mayor/Chair
Alma D. Puente, Mayor Pro Tem/Authority Member
Martin R. Herrera, Councilmember/Authority Member
Victoria Martinez Muela, Councilmember/Authority Member Dr. Maria Morales, Councilmember/Authority Member

3. APPROVAL OF AGENDA:

4. CLOSED SESSION:

The City Council and the various legislative bodies whose membership is composed exclusively of the membership of the City Council will attempt to address and complete all Closed Session business between 6:00 p.m. and 7:00 p.m. If the City Council completes all Closed Session business prior to 7:00 p.m., the City Council will take a short recess and commence all Open Session proceedings promptly at 7:00 p.m. In the event the City Council is unable to address or complete all agendized Closed Session items by 7:00 p.m., the City Council will hear all such remaining items toward the end of the meeting, immediately following Council Communications. Should any member of the public wish to address the City Council on any agendized Closed Session matter, the City Council shall allow such person to address the City Council on such matter(s) prior to going into Closed Session, provided that all persons wishing to address the Council on an agendized Closed Session matter shall (i) call-in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, prior to the City Council going into closed session; and (ii) be subject to a single speaker time allotment of three (3) continuous minutes total per speaker to address the City Council on any or all closed session items of business.

4.1 Closed Session Pursuant to Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation – Workers Compensation Case Nos.

ADJ12202533 and ADJ12202531.

4.2 Closed Session Pursuant to Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation – Silva vs. City of El Monte et al., USDC Case No. 2:21-CV-00197-MCS-PD.

4.3 Closed Session Pursuant to Government Code Section 54956.9(d)(2) – Conference with Legal Counsel – Anticipated Litigation – One (1) Matter.

City Council Meeting of March 1, 2022

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4.4 Closed Session Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiators.

Bargaining Units Subject to Negotiations: El Monte General Unit (SEIU Local 721); El Monte General Mid-Management Unit (SEIU Local 721); El Monte Police Officers Association; El Monte Police Mid-Manager’s Association; a nd All Unrepresented Employees of City Executive Team.

City’s Designated Negotiator: Alma K. Martinez, City Manager and John Nguyen, Human Resources/Risk Management Director.

OPEN SESSION PROCEEDINGS

(Commencing at 7:00 p.m. or as soon thereafter as the City Council reconvene from Closed Session/Short Recess).

5. INVOCATION: City Council.

6. FLAG SALUTE: City Council.

7. RECOGNITIONS, HONORS AND COMMUNITY INTEREST PRESENTATIONS:

7.1 Presentation by the City Council Proclaiming the Month of March 2022 as Women’s History Month.

7.2 Presentation by the City Council Proclaiming the Month of March 2022 as American Red Cross Month.

8. GENERAL PUBLIC COMMENT:

This time has been set aside for members of the public to directly address the City Council on agendized items of business (other than those agendized as public hearing or closed session items) or on any other matter of interest to the speaker/caller that is within the subject matter jurisdiction of the City Council, the Housing Authority, the Financing Authority and/or the Water Authority (collectively, the “Council”). Each speaker/caller will be limited to a single allotment of three (3) continuous minutes total to address the Council on any or all matters covered by this section. As explained more specifically under the Public Hearing portion of this agenda, members of the public wishing to offer comment on items of business agendized under the Public Hearing portion of the agenda shall have a separate allotment of three (3) continuous minutes per speaker per public hearing item. Except as otherwise provided under the Brown Act (Gov. Code Section 54950 et seq.), the Council may not deliberate or take action upon any matter not listed on this posted agenda but may order that any such matter be placed on the agenda for a subsequent meeting. The Council may also direct staff to investigate certain matters for consideration at a future meeting. Persons wishing to address the Council on matters covered under General Public Comment shall call in or City Council Meeting of March 1, 2022

El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority

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submit a speaker card in the manner prescribed on page 1 of this agenda, above, by or before the General Public Comment portion of the agenda is closed. The City Council shall be under no obligation to entertain comments from speakers/callers wh o submit cards or call in to speak on matters covered by the section after the General Public Comment portion of the agenda is closed.

9. CITY TREASURER’S REPORT:

9.1 Transmittal of the Treasurer’s Cash and Investment Report for the Quarter Ended December 31, 2021.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

1. Receive and file the Treasurer’s Cash and Investment Report for the quarter ended December 31, 2021.

Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A

10. DEMAND RESOLUTION NO. D-660

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA,

ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.

THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. That the attached list of claims and demands totaling $3,227,141.24 have been examined by the City Treasurer and that warrant numbers 1104143 through 1104268, and the payroll period January 16, 2022 through January 31, 2022 inclusive are hereby allowed in the amounts and ordered paid out of the respective funds as set forth.

11. APPROVAL OF MINUTES:

12. CONSENT CALENDAR:

All matters listed under the Consent Calendar are considered to be routine in nature and may be enacted by one motion approving the recommendation listed on the Agenda. One or more items may be removed from the Consent Calendar so that they may be discussed, considered, and voted upon individually by the Council. A matter may be removed from the Consent Calendar and taken up separately by way of a seconded motion of any member of the Council with the approval of a majority of the Council quorum.

City Council Meeting of March 1, 2022

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12.1 Waiver of Full Reading of Ordinance(s).

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

1. Approval to waive full reading (except tit le) of all ordinances appearing on the City Council agenda as authorized under Government Code Section 36934, unless otherwise directed by the City Council.

Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A

12.2 Approval of Recommendation to Accept the El Monte Bike Boulevard Bicycle and Pavement Rehabilitation Improvement Project, CIP No. 031 as Complete and Authorize Staff to File the Notice of Completion with the Los Angeles County Recorder’s Office.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

1. Consider and accept the El Monte Bike Boulevard Bicycle and Pavement Rehabilitation Improvement Project, CIP No. 031 as completed and authorize staff to file the Notice of Completion with the Los Angeles County Recorder’s Office; and

2. Authorize staff to release the retention 35 days after acceptance by the City Council.

Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A

12.3 Approval of an Increase to the Purchase Order with Zumar by $20,000 for a New Purchase Order Total of $55,000.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

1. Consider and approve an increase to the Purchase Order with Zumar by $20,000 for a new not-to-exceed amount of $55,000.

Total Cost: $20,000 Account No.: 600-67-696-6311 - $10,000 Water Fund
650-67-693-6220 - $10,000
Is the cost of this item budgeted? Yes Sewer Fund

City Council Meeting of March 1, 2022

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12.4 Approval of a 30-Day Resolution Regar ding the Conduct of Teleconference Meetings of the City Council and Other City Bodies Under the Modified Rules Set Forth Under Government Code Section 54953(E) and Other Applicable Provisions AB 361.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

1. Consider possible adoption of a Resolution authorizing City legislative bodies to hold remote teleconference meetings subject to modified Brown Act requirements during a declared state of emergency in accordance with Assembly Bill 361 for a limited period of 30 days.

Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A

Resolution No. 10342

13. PUBLIC HEARINGS:

Members of the public wishing to address the Council on any item of business agendized under this Public Hearing portion of the agenda are asked to c all in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, by or before the time at which the City Council closes the public comment portion of each public hearing matter listed under this section. The City Council shall be under no obligation to entertain comments from speakers/callers who submit cards or call in after the public comment portion of the public hearing matter they wish to speak on has been closed. Each speaker will be allotted three (3) continuous minutes per Public Hearing item.

13.1 A Second Public Hearing Required by Elections Code Section 10010(a)(1) to Receive Public Input and Comment on a Proposal to Change the Manner in Which City Council Members are Elected from At-Large Elections to District-Based Elections.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

1. Open the Public Hearing;

2. Receive follow-up presentation from City staff on the transition process;

3. Receive comment from interested members of the public;

4. Pose closing questions;

5. Provide direction to demographer and staff regarding the preferred number of districts for purposes of developing draft maps; and

6. Close the Public Hearing.

Total Cost: N/A Account No.: N/A
Is the cost of this item budgeted? N/A

City Council Meeting of March 1, 2022

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14. REGULAR AGENDA:

14.1 Consideration and Approval of the Purchase of Five (5) New Vehicles for the Police Department.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

1. Consider and approve the appropriation of Unclaimed Money, General Funds, Asset Forfeiture funding to purchase five (5) new vehicles for patrol use in an amount not-to- exceed $350,000;

2. Consider and approve the purchase of the vehicles from one (1) of the three (3) contacted dealerships; and

3. Consider and approve the disposition of the five (5) Police Department vehicles.

Total Cost: $350,000 Account No.: 100-71-711-8132
General Fund
259-71-712-8132
A s s e t F o r f e i t u r e
100-71-4733
Is the cost of this item budgeted? No Unclaimed Money Fund

14.2 Consideration and Approval of a Professional Services Agreement for Raftelis to Provide Technical and Preparation Services for the Sewer Rate Study for a Not-to- Exceed Amount of $100,068.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

1. Consider and approve a Professional Services Agreement for Raftelis to provide technical and preparation services for the Sewer Rate Study for an Agreement amount of $90,971 plus a ten percent (10%) contingency amount of $9,097 for a total not-to- exceed amount of $100,068; and

2. Authorize the City Manager, or her designee, to execute the Agreement with Raftelis.

Total Cost: $100,068 Account No: 650-67-693-6111
Is the cost of this item budgeted? Yes Sewer Fund

14.3 Consideration and Approval of a Contract Services Agreement with Southland Transit, Inc., to Operate the City’s Monday-Sunday Fixed-Route Transit and Dial-A-Ride Paratransit Programs for Five (5) Years.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

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1. Consider and approve a Contract Services Agreement with Southland Transit, Inc., to operate the City’s Monday-Sunday Fixed-Rout e Transit and Dial-A-Ride Paratransit Programs for five (5) years at an average annual cost of $2,238,915 minus farebox; and

2. Authorize the City Manager to execute t he Contract Services Agreement with Southland Transit, Inc., with terms and services from July 1, 2022 through June 30, 2027.

Total Cost: $11,194,574 Account No: 202-67-575-6111 - $8,595,407 (minus farebox) 202-67-574-6111 - $2,599,167
Is the cost of this item budgeted? Yes Prop A Fund

14.4 Consideration, Receipt and File of a Presentation Regarding the Tax Increment Financing District Feasibility Study Funded by Metro.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

1. Consider, receive, and file the presentation regarding the Tax Increment Financing District Feasibility Study findings; and

2. Provide comments and input of the presentation to staff.

Total Cost: $132,000 Account No: 299-61-019
Is the cost of this item budgeted? Yes 100-61-019

14.5 Consider and Adopt Mid-Year Budget Adj ustments for the General Fund and Other Funds for Fiscal Year 2021-22.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

1. Consider and adopt a Resolution amending the City of El Monte’s Operating and Capital Budget for Fiscal Year 2021-22 by increasing appropriations in the General Fund by $4.8 million; and Special Revenue Funds by $15.9 million.

Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A

Resolution No. 10343

14.6 Consideration and Approval of a Resolution Updating the Citywide Classification and Compensation Plan and Repealing and Replacing Resolution No. 10326.

RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:

It is recommended that the City Council:

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1. Consider and approve the attached Resolution establishing an updated Citywide Classification and Compensation Plan, effective March 1, 2022 (except where otherwise indicated).

Total Cost: $46,400 Account No: Various
Is the cost of this item budgeted? No

Resolution No. 10344

15. CITY ATTORNEY’S AGENDA:

15.1 Presentation Regarding Supplemental Measur es and Strategies for the Restriction of Cannabis Business Activities in the City.

16. CITY MANAGER’S AGENDA:

16.1 Provide Follow-Up Information on the 2021-2029 General Plan Housing Element Regarding Policies and Objectives on Workforce Housing and Local Hire.

17. DISCUSSION ITEMS

17.1 Update, Discussion and Direction Regarding Development of City Council Meeting Procedures, including potential approval of draft resolution.

18. WRITTEN COMMUNICATIONS:

19. COUNCIL COMMUNICATIONS/REPORTS:

19A. Mayor Ancona

19A.1 Update on Council Chambers Audio System.

19A.2 Update on Chamber of Commerce Contract.

19B. Mayor Pro Tem Puente

19B.1 Update Regarding Street Vendors Enforcement Efforts.

19B.2 Update Regarding Food Fest.

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19C. Councilman Herrera

19C.1 Update from Public Works on the Status of Street Light Conditions on Garvey Boulevard and Santa Anita Avenue and City Limits.

19D. Councilwoman Martinez Muela

19D.1 Discussion and Action on Smoke Free Outdoor Ordinance, Discussed March 2021.

19D.2 Discussion and Action Regarding Directing City Management to Hire an Assistant City Manager, Public Information Officer and Establish a Purchasing Department, Discussed April 2021.

19D.3 Discussion and Action Regarding Citywide Employee Survey of Workplace Satisfaction and Recommendations, Discussed February 2021.

19D.4 Update on Federal and State Funding for Project Homekey.

19D.5 Update on Funding for All Park Renovations.

19D.6 Discussion and More Evidence in Support of a Resolution of the City Council Calling for a State Audit for High-Risk Local Governments.

19E. Councilwoman Dr. Morales

19E.1 Discussion on Community Based Policing and Crime Statistics/Updates.

19E.2 Discussion Regarding the Creation of a Diversity, Equity, and Inclusion (DEI) Program Coordinator, a New Position to Support the City’s Diversity, Equity, and Inclusion Initiatives.

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20. ADJOURNMENT: Adjourn in Memory of Mr. Robert A. Lawe, Long Time Resident of El Monte, Former Planning Commissioner and Former Teacher.

The next Regular Meeting of the City Council will be held on March 15, 2022 at 6:00 p.m. This Agenda will be posted on the City’s website, www.ci.el-monte.ca.us, and physically posted no less than 72 hours prior to the start of the subject regular meeting. Alt hough it is the City’s practice and desire to electronically post a copy of this Agenda along with supporting material as part of its website posting, the size or formatting of certain supporting materials may render their website posting infeasible. Nevertheless, all supporting materials related to any item on this Agenda, that is made available to the members of the council may be inspected by members of the public at the City Clerk’s Office located at 11333 Valley Boulevard, El Monte, Monday through Thursday, 7:00 am – 5:30 pm. For more information, please call the City Clerk’s Office at 626-580-2016.

All public meetings and events sponsored or conduc ted by the City of El Monte are held in sites accessible to persons with disabilities. Requests for accommodations may be made by calling the office of the City Clerk at (626) 580-2016 at least three (3) working days prior to the event, if possible.

This Agenda and copies of documents distributed at the meeting are available in alternative formats upon request.

Posted: February 26, 2022 at 5:10 p.m.

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AGENDA CALENDAR 2022

CITY OF EL MONTE

IN PARTNERSHIP WITH

OUR SISTER CITY ZAMORA, MICHOACAN MEXICO

Dreams on Wheels
Donate Your Wheelchair, Cane and Walker
Collection for seniors and the disabled

Drop off location: El Monte Police Department Lobby
El Monte Police Department
11333 Valley Boulevard, El Monte
8:00 a.m. – 5:00 p.m.

February 25, 2022 - March 25, 2022

For additional information: EMPD Lobby 626-580-2155

CITY OF EL MONTE IN PARTNERSHIP WITH AMERICAN SAFETY GROUP (ASG) & LA COUNTY SUPERVISOR

HILDA SOLIS
COVID-19 SCREENING/TESTING

BEHIND THE JACK CRIPPEN SENIOR CENTER
3120 Tyler Avenue, El Monte

FEBRUARY 14, 2022 – MARCH 14, 2022

MONDAYS & WEDNESDAYS
9:00 A.M. – 7:00 P.M.

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AGENDA CALENDAR 2022

CITY OF EL MONTE COMMUNITY AND ECONOMIC

DEVELOPMENT DEPARTMENT

COVID – 19 EMERGENCY RENTAL ASSISTANT PROGRAM

Rental assistance available for residents who are low income, have been financially impacted by the pandemic and in need of rental assistance. Assistance is offered on a first come-first serve basis for as long as funding for the program is still available.

To apply contact City of El Monte HOUSING Division:
626-580-2070 or online at elmonteca.gov/236/Housing

CITY OF EL MONTE IN PARTNERSHIP WITH
SnapHEALTHCARE & LA COUNTY SUPERVISOR

HILDA SOLIS
COVID-19 PCR TESTING SITES
Zamora Park
8:00 a.m. – 5:00 p.m.
3820 Penn Mar Ave, El Monte

MONDAYS, WEDNESDAYS & FRIDAYS
Arceo Park
8:00 a.m. – 6:00 p.m.
3125 Tyler Avenue, El Monte

THURSDAYS
Arceo Park
2:00 p.m. – 6:00 p.m.
3125 Tyler Avenue, El Monte

FRIDAYS
To Pre-Register: https://qrco.de/bcgJXJ

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AGENDA CALENDAR 2022

L.A. CARE & BLUE SHIELD PROMISE

EL MONTE COMMUNITY RESOURCE CENTER

FREE FOOD PANTRY
Wednesdays
1:00 p.m – 4:00 p.m.

Community Resource Center
3570 Santa Anita Avenue, El Monte
Walk-ins welcome – no appointment needed.

COVID-19

EL MONTE TESTING CENTERS
Monday Aquatic Center 11001 Mildred St. (on Mildred Street) 1:00 p.m.-7:00 p.m.

Tuesday Mt. View Park 12127 Elliott Ave. (Elliott Parking Lot) 12:00 p.m.– 6:00 p.m.

Wednesday Fletcher Park 3404 Fletcher Park Way (In parking lot) 11:30 a.m. – 5:30 p.m.

Thursday Gibson Mariposa Park 4140 Gibson Road (In parking lot) 12:00 p.m. – 6:00 p.m.

Friday Lambert Park 11431 McGirk Ave. (In parking lot) 12:00 p.m. – 6:00 p.m.

COVID-19

EL MONTE RAPID TESTING CENTERS

Wednesday – Lambert Park 11431 McGirk Ave (In parking lot) 9:00 a.m.- 6:00 p.m.

RAPID TESTING ONLY ON WEDNESDAYS AT LAMBERT PARK.

NEW TESTING SITES TO BE ANNOUNCED.

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AGENDA CALENDAR 2022

12:00 P.M. – 7:00 P.M.

FREE COVID-19 VACCINATIONS
Every Tuesday, Thursday, and Saturday

LA METRO EL MONTE
3501 Santa Anita Avenue, El Monte
Schedule your appointment at: vaccine.fulgentgenetics.com For more information please contact: publichealth.lacounty.gov

CITY OF EL MONTE & EAST VALLEY HEALTH CLINIC PROVIDING COVID-19 VACCINES TO LA COUNTY RESIDENTS 18 AND OLDER
1ST Dose appointments can be made at https://emvaccine.c-rep.co/ 2nd Dose appointment can be made during your first dose 15-minute observation period or by visiting https://emvaccine.c.rep.co/
The link is updated on a weekly basis to reflect upcoming appointment availability.

CALIFORNIA COVID-19 RENT RELIEF PROGRAM
Financial assistance for rent and utilizes to income-eligible California renters and their landlords who have been impacted by COVID-19.

Both renters and landlords can apply for assistance.

For more information or to apply, call 1-833-687-0967.

COUNTY OF LOS ANGELES & NEIGHBORHOOD HOUSING SERVICES – THE CENTER

FOR ECONOMIC RECOVERY
Foreclosure Prevention & Mortgage Relief Program
Program eligible applicants can receive up to $20,000.00 to help offset mortgage delinquencies For more information and to sign up for the upcoming workshops:
nhslacounty.org/mortgagereliefprogram
1-888-895-2647
1-213-381-2862

CITY OF EL MONTE PARKS, RECREATION & COMMUNITY SERVICES COVID-19 VACCINE REGISTRATION ASSISTANCE FOR RESIDENTS 65 & OLDER If you are 65 or older and need assistance registering, please contact the Jack Crippen Senior Center at 626-580- 2210
Appointments Are Limited
VACCINATELACOUNTY.COM

City Council Meeting of March 1, 2022

El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority

Page 17 of 17 ends

AGENDA CALENDAR 2022

CITY OF EL MONTE PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT -

COMMUNITY INFORMATION AND ASSISTANCE PROGRAM
To register for the program or schedule an appointment please contact the Jack Crippen Multipurpose Senior Center at 626-580-2210
This program provides information on public benefits, legal referrals and assistance for families residing in the City of El Monte.

Eligibility Requirements: El Monte Resident and must meet Income Guidelines

SAT. – FEB. 26TH

10:00 A.M.

THE BARGAIN SPOT GRAND OPENING
10816 Main Street, El Monte

11:15 A.M.

WEST COAST NAILS GRAND OPENING
10827 Main Street, El Monte

TUE. – MAR. 1ST

6:00 P.M. CLOSED SESSION
7:00 P.M. OPEN SESSION

REGULAR CITY COUNCIL MEETING
El Monte City Hall Council Chamber
11333 Valley Boulevard, El Monte

9.1 2/22/2022 3:05 PMAP DRN Check List
DRN 660 Ending 02/17/2022
Vendor
Type
Vendor Name Vendor
Code
Check # Check
Date
Invoice # Invoice
Date
Description Amount Vendor Total
P NET PAYROLL 01/16/22 ‐ 01/31/22 1,117,371.13
P Payroll Total 1,117,371.13
P AMERICAN FIDELITY ASSURANCE 12314 1104143 2/10/2022 P/E: 01/31/22 2/10/2022 SEC. 125 DEPENDENT CARE: PAYMENT 3,137.05 3,137.05 PC A PUBLIC EMPLOYEES RETIREMENT 03048 1002042316 2/8/2022 FEB 2022 2/8/2022 FEB 2022 MED. FOR RET/ACTIVE MEMBERS 318,635.84 318,635.84 P CALIF STATE DISBURSEMENT/UNIT 04723 0210202212 2/10/2022 P/E:01/31/22 2/10/2022 3,698.50 3,698.50 P CATALYST CORPORATE FEDERAL CU 04610 0210202207 2/10/2022 P/E:01/31/22 2/10/2022 EL MONTE CREDIT UNION: PAYMENT 44,920.90 44,920.90 P CITY OF EL MONTE 04622 1104153 2/10/2022 P/E: 01/31/22 2/10/2022 GARNISHMENT FEE/LOAN: PAYMENT 138.33 138.33 P DEPARTMENT OF TREASURY 04731 0210202201 2/10/2022 P/E:01/31/22 2/10/2022 FEDERAL TAX: PAYMENT 213,798.12 P DEPARTMENT OF TREASURY 04732 0210202202 2/10/2022 P/E:01/31/22 2/10/2022 MEDICARE TAX: PAYMENT 48,108.68 261,906.80 PE L MONTE CITY EMPLOYEES CR UN 06796 0210202211 2/10/2022 P/E:01/31/22 2/10/2022 CREDIT UNION YARD ACCOUNT: PAYMENT 232.00 PE L MONTE CITY EMPLOYEES CR UN 04613 0210202213 2/10/2022 P/E:01/31/22 2/10/2022 POLICE CREDIT UNION: PAYMENT 105.00 337.00 PE L MONTE POLICE ASSOCIATION 04631 1104158 2/10/2022 P/E: 01/31/22 2/10/2022 ADMINISTRATOR PD DUES: PAYMENT 9,865.42 PE L MONTE POLICE ASSOCIATION 04630 1104159 2/10/2022 P/E: 01/31/22 2/10/2022 LONG TERM DISABILITY ‐ POLICE: PAYMENT 1,528.86 11,394.28 P EMPLOYMENT DEVELOPMENT 04730 0210202204 2/10/2022 P/E:01/31/22 2/10/2022 STATE WITHOLDING TAX: PAYMENT 84,762.28 84,762.28 P EMPLOYMENT DEVELOPMENT DEPT 01987 1104160 2/10/2022 944 ‐0150‐2 / 2021 Q4 1/31/2022 UI BENEFIT CHARGE 10/01/21 ‐ 12/31/21 12,812.49 12,812.49 P FRANCHISE TAX BOARD 04616 1104162 2/10/2022 P/E: 01/31/22 2/10/2022 STATE OF CAL FRAN TAX BOARD: PAYMENT 150.00 150.00 PL A COUNTY SHERIFF'S DEPT. 08162 1104167 2/10/2022 P/E: 01/31/22 2/10/2022 LOS ANGELES COUNTY SHERIFF DEP: PAYMENT 2,443.28 2,443.28 P NATIONAL DEFERRED 04633 0210202203 2/10/2022 P/E:01/31/22 2/10/2022 PART TIME DEF. COMPENSATION: PAYMENT 5,218.62 5,218.62 P NATIONWIDE RETIREMENT SOLUTION 11991 0210202206 2/10/2022 P/E:01/31/22 2/10/2022 401 (A) EXECUTIVE PLAN: PAYMENT 7,365.01 P NATIONWIDE RETIREMENT SOLUTION 04635 4500 2/10/2022 P/E:01/31/22 2/10/2022 457 DEFERRED COMP CITY EMPLOYEES: PAYMENT 66,464.96 73,829.97 P PARS SUPPLEMENTAL RETIREMENT 03734 0210202209 2/10/2022 P/E:01/31/22 2/10/2022 PARS SUPPLEMENTAL RETIREMENT: PAYMENT 15,852.48 15,852.48 P PERS LONG TERM CARE PROGRAM 04612 1104174 2/10/2022 P/E: 01/31/22 2/10/2022 LONG TERM CARE‐MID MANAGEMENT: PAYMENT 470.04 470.04 P SEIU LOCAL #721 04628 0210202205 2/10/2022 P/E:01/31/22 2/10/2022 SEIU DUES, FEES, COPE: PAYMENT 7,626.91 7,626.91 P STANDARD INSURANCE CO 03563 1104252 2/17/2022 DEC 2021 2/10/2022 POL#00 495885 DEC 2021 MGMT LTD INS ‐ HR/RM 1,193.01 P STANDARD INSURANCE CO 03563 1104253 2/17/2022 JAN 2022 1/19/2022 POL#00 495885 JAN 2022 MGMT LTD INS ‐ HR/RM 1,184.04 2,377.05 P THE HARTFORD ‐ PRIORITY 02240 1104257 2/17/2022 DEC 2021 12/31/2021 INV#940771207044 DEC 2021 BASIC LIFE INS POL#0GL2 2,075.46 P THE HARTFORD ‐ PRIORITY 02241 1104258 2/17/2022 DEC 2021 12/31/2021 INV#050770821272 DEC 2021 SUPP. LIFE INS. ‐ HR/RM 7,496.42 9,571.88 P Payroll Vendor Total 859,283.70
RA M & G ELECTRIC CORP 13743 1104200 2/17/2022 431 1/7/2022 BREAKER REPAIRS AT LAMBERT PARK GYM ‐ PW 1,200.00 RA M & G ELECTRIC CORP 13743 1104200 2/17/2022 425 1/5/2022 CALL FOR LOSS OF POWER AT LAMBERT PARK GYM ‐ PW 208.80 1,408.80 R ADVANCED COMBAT EVOLUTIONS 14095 1104201 2/17/2022 EMPD MP2201 2/9/2022 REG. FOR ADVANCED COMBAT EVOL.‐DAVID AVALOS JR 1,617.00 1,617.00 R AIR ‐EX AIR CONDITIONING, INC. 12991 1104202 2/17/2022 SD2640 9/30/2021 REMOVED AND REPLACED THE 2ND STAGE COMPRESSO 3,173.00 R AIR ‐EX AIR CONDITIONING, INC. 12991 1104202 2/17/2022 SD2546 9/30/2021 REPAIRS TO CHILLER IN PD 3,045.02 R AIR ‐EX AIR CONDITIONING, INC. 12991 1104202 2/17/2022 SD2639 9/30/2021 REMOVED AND REPLACED CONDENSER FAN MOTOR ON 1,313.00 R AIR ‐EX AIR CONDITIONING, INC. 12991 1104202 2/17/2022 SD2612 9/30/2021 REPAIRS TO 2 UNITS NOT WORKING ON THE EAST SIDE 585.00 R AIR ‐EX AIR CONDITIONING, INC. 12991 1104202 2/17/2022 SD2549 9/30/2021 DISCONNECT HAS MELTED/CAUGHT FIRE UNIT REPAIRS 573.94 R AIR ‐EX AIR CONDITIONING, INC. 12991 1104202 2/17/2022 SD2552 9/30/2021 REPAIRS TO UNIT 13 ‐ PW 145.00 8,834.96 R ALL CITY MANAGEMENT SERVICES 01290 1104203 2/17/2022 74594 1/12/2022 12/26 ‐01/08/22 CROSSING GUARD SVCS ‐ ENGINEERING 2,092.72 2,092.72 R ALTA PLANNING + DESIGN 11184 1104204 2/17/2022 00 ‐2020‐107‐19 1/18/2022 PROF. SVCS THRU 12‐31‐21 EL MONTE TRAFFIC CALMIN 9,481.36 R ALTA PLANNING + DESIGN 11184 1104204 2/17/2022 00 ‐2020‐272‐10 1/18/2022 PROF. SVCS THRU 12.31.21 EL MONTE MERCED AVE TRA 4,593.50 R ALTA PLANNING + DESIGN 11184 1104204 2/17/2022 00 ‐2020‐027‐21 1/11/2022 PROF SVCS THRU 12.31.21 EL MONTE CA STREETSCAPES 370.00 14,444.86

Page 1 of 11 ends

2/22/2022 3:05 PMAP DRN Check List
DRN 660 Ending 02/17/2022
Vendor
Type
Vendor Name Vendor
Code
Check # Check
Date
Invoice # Invoice
Date
Description Amount Vendor Total
R ANGEL'S NAILS 14090 1104144 2/10/2022 02.02.22 2/2/2022 AWARD FOR BUSINESS GRANT IN RESPONSE TO COVID‐ 10,000.00 10,000.00 R APWA (AMERICAN PUBLIC WORKS 11324 1104205 2/17/2022 ID: 827505 12/2/2021 MEMBERSHIP RENEWAL FOR SAL MENDEZ FOR 03.01.2 277.50 277.50 RA T & T 01391 1104145 2/10/2022 563077 ‐02/22 1/1/2022 AC#336 256‐3077 (01/01/22 ‐ 01/31/22) ‐ PD 81.21 RA T & T 01391 1104145 2/10/2022 544611 ‐01/22 1/1/2022 AC#626 454‐4611 (01/01/22 ‐ 01/31/22) ‐ CITY 42.80 RA T & T 01391 1104145 2/10/2022 501404 ‐02/22 1/1/2022 AC#626 350‐1404 (01/01/22 ‐ 01/31/22) ‐ PD 42.80 RA T & T 01394 1104146 2/10/2022 9391063195 ‐02/22 2/1/2022 BILL PAYER (BAN) 9391063195 INV#17701902 (VOIP) 3,548.67 RA T & T 01395 1104147 2/10/2022 9391061462 ‐01/22 1/10/2022 BILL PAYER (BAN) 9391061462 INV#17590785 ‐ CITYWID 828.97 RA T & T 01391 1104206 2/17/2022 790120 ‐01/22 1/1/2022 AC#626 579‐0120 (01/01/22 ‐ 01/31/22) ‐ TRANSP. DIV. 63.40 RA T & T 01391 1104206 2/17/2022 791797 ‐01/22 1/1/2022 AC#626 579‐1797 (01/01/22 ‐ 01/31/22) ‐ TRANSPORTA 63.40 RA T & T 01391 1104206 2/17/2022 495349 ‐02/22 2/1/2022 AC#626 449‐5349 (02/01/22 ‐ 02/28/22) ‐ PD 56.68 RA T & T 01394 1104207 2/17/2022 9391036375 ‐01/22 1/13/2022 BILL PAYER (BAN) 9391036375 INV#17621876 CYPRESS 56.01 RA T & T 01395 1104208 2/17/2022 17669235 1/27/2022 ACCT#CLAPDELMONTE 12.27‐01.26.22 ‐ PD 372.79 RA T & T 04438 1104209 2/17/2022 3135215501 2/1/2022 ACCT#8002 ‐950‐2269 FOR FEB 2022 PD 495.42 5,652.15 RA T & T TELECONFERENCE SERVICES 07510 1104210 2/17/2022 202 ‐006314 2/1/2022 AC#43411325 ‐00001 JAN 2022 ‐ CMO 50.38 50.38 R AVANT ‐GARDE INC 11139 1104211 2/17/2022 7450 1/31/2022 DEC 2021 ‐ RAMONA RESURFACING ‐ ENG DIV. 1,070.00 R AVANT ‐GARDE INC 11139 1104211 2/17/2022 7451 1/31/2022 DEC 2021 ‐ STREET AESTHETIC MASTER PLAN ‐ ENG DIV 481.25 R AVANT ‐GARDE INC 11139 1104211 2/17/2022 7452 1/24/2022 DEC 2021 ‐ FUNDING ADMIN & PROG MGMT SVCS ‐ ENG 305.00 1,856.25 R BEACON MEDIA INC. 08350 1104148 2/10/2022 A82420 1/31/2022 NOTICE: RUN DATE 01/31/22 REF: NOTICE OF FUNDING 139.00 R BEACON MEDIA INC. 08350 1104212 2/17/2022 A82429 2/3/2022 NOTICE: RUN DATE 02/3/22 REF: RELATED DOCS W/NEW 98.88 237.88 R BOBCAT OF LOS ANGELES INC. 12293 1104149 2/10/2022 W00575 10/1/2021 TUNE ‐UP FOR CITY YARD EQUIP 1,816.93 1,816.93 R BROOKSIDE MHC, LLC 14096 1104213 2/17/2022 399280 2/10/2022 ACCT # 399280 UTILITY ASSISTANCE FOR MARIA VARGA 1,200.00 1,200.00 R BURL 11341 1104150 2/10/2022 01.24.22 1/24/2022 REIMB PETTY CASH 11/24/21 ‐ 01/11/22 ‐ P&R 309.41 309.41 R CALATAYUD 12254 1104151 2/10/2022 02.28 ‐03.04.22 2/3/2022 ROLLING SURVEILLANCE COURSE ‐ PALM SPRINGS, CA ‐ 925.70 925.70 R CALIFORNIA AMERICAN WATER 01565 1104214 2/17/2022 492038 ‐02/22 2/10/2022 AC#1015 ‐210021492038 (01/08/22‐ 02/08/22) 4535 BA 29.28 29.28 R CDCE INCORPORATED 05855 1104152 2/10/2022 139494 1/27/2022 PANASONIC TOUGHBOOK FZ‐55 FOR PD 3,460.01 3,460.01 R CITY OF EL MONTE ‐ WORKERS 01238 0215202202 2/11/2022 JAN D2022 2/10/2022 JAN 2022 BOOK TRANSFER TO REPENISH THE WORKERS 84,120.17 84,120.17 R CITY OF EL MONTE RISK 01236 0215202201 2/11/2022 JAN 2022 2/10/2022 JAN 2022 BOOK TRANSFER TO REPLENISH THE RISK MAN 53,612.59 53,612.59 R COMCATE SOFTWARE INC. 08675 1104154 2/10/2022 7758 2/1/2022 4TH OF 4 PYMTS 7/1/21 ‐ 6/30/22 RENEW LICENSE FEE 3,532.44 3,532.44 R CORELOGIC SOLUTIONS LLC 06892 1104215 2/17/2022 82118748 1/31/2022 JAN 2022 GEOGRAPHIC PACKAGE ‐ REALQUEST ‐ ECON 175.00 175.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1227 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 3,946.52 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1230 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 3,894.52 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1235 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 3,318.83 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1226 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 1,238.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1225 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 1,051.25 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1241 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 920.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1229 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 68.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1233 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 68.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1236 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 68.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1232 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 340.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1238 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 272.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1237 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 136.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1234 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 131.25 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1239 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 131.25

Page 2 of 11 ends

2/22/2022 3:05 PMAP DRN Check List
DRN 660 Ending 02/17/2022
Vendor
Type
Vendor Name Vendor
Code
Check # Check
Date
Invoice # Invoice
Date
Description Amount Vendor Total
R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1240 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 126.19 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1222 11/30/2021 11/30/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 784.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1228 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 724.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1242 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 588.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1224 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 533.42 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1223 11/30/2021 11/30/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 408.00 R CROSSTOWN ELECTRICAL & DATA 13015 1104216 2/17/2022 1231 12/31/2021 12/31/21 BUCKET TRUCK, TRAFFIC SIGNAL MAINT TECH 340.00 19,087.23 R CTS LANGUAGELINK 09282 1104217 2/17/2022 159334 1/11/2022 TRANSLATION & EDITING FOR TRANSP. DIV 38.32 38.32 R CWE 11442 1104218 2/17/2022 22024 1/20/2022 DEC 2021 GARVEY AVE STREET AND LANDSCAPE IMPRV 10,450.60 R CWE 11442 1104218 2/17/2022 22036 1/31/2022 DEC 2021 GARVEY AVE GRADE SEP. DRAINAGE IMPROV 5,336.88 15,787.48 R DISPENSING TECHNOLOGY CORP. 12495 1104155 2/10/2022 14309 1/6/2022 UPM COLD PATCH #3 SPRING/FALL MIX FOR PW 2,759.37 2,759.37 R DOMINGUEZ 12257 1104156 2/10/2022 01.23 ‐28.22 2/3/2022 REIMB FOR IP PARKING ‐ PD 90.00 90.00 R DONAVANIK 12594 1104219 2/17/2022 07/15/21 ‐ 01/18/22 2/2/2022 REIMBURSE PETTY CASH 07/15/21 ‐ 01/18/22 284.73 R DONAVANIK 12595 1104220 2/17/2022 06.14.21 ‐09.13.21 2/2/2022 REIMBURSE PETTY CASH 06/14/21 ‐ 09/13/21 233.10 517.83 R DUDEK 13703 1104221 2/17/2022 202109381 12/9/2021 10/30/21 ‐ 11/26/21 CEDAR AVE LOWER AZUSA RD ‐ EN 6,480.00 R DUDEK 13703 1104221 2/17/2022 202110478 1/20/2022 11/27/21 ‐ 12/31/21 CEDAR AVE LOWER AZUSA RD ‐ EN 3,990.00 10,470.00 R EAST WIND FOUNDATION FOR YOUTH 12378 1104157 2/10/2022 02.13.22 2/13/2022 LION DANCE PERFORMANCE 2/13/22 ‐ DEMBA 1,600.00 1,600.00 R FEDEX 02025 1104222 2/17/2022 7 ‐650‐50200 2/4/2022 COURIER SVCS FOR HOUSING DIV. 71.39 71.39 R FRANCHISE TAX BOARD 14091 1104161 2/10/2022 3942071220126 2/2/2022 ID CORP: 1285964 NON‐PROFIT FILING FEE 50.00 50.00 R FRONTIER 10610 1104223 2/17/2022 2091513234 ‐01/22 1/22/2022 AC#209 ‐151‐3234‐032798‐5 (01/22/22 ‐ 02/21/22)‐PD 141.16 R FRONTIER 10610 1104223 2/17/2022 2091510457 ‐01/22 1/19/2022 AC#209 ‐151‐0457‐021898‐5 (01/19/22 ‐ 02/18/22) ‐ PD 141.16 282.32 R GARIBAY 08044 1104224 2/17/2022 02.15.22 2/15/2022 RE ‐ISSUE LOST CHECK #216716 1,621.90 1,621.90 R GARVEY EQUIPMENT COMPANY 07593 1104225 2/17/2022 143201 1/13/2022 CHAINS, OIL FOR PW 1,098.09 1,098.09 R GLOBALSTAR USA 02154 1104226 2/17/2022 000000026433693 1/16/2022 ACCT#AC00126870 SATELLITE PHONE BILL 01/16/22 ‐02 592.56 592.56 R GOLDEN STATE WATER COMPANY 02160 1104163 2/10/2022 12.22 ‐01.27.22 1/28/2022 AC #5938830002 (12/22/21 ‐ 01/27/22) ‐ PW 85.01 85.01 R GOVERNMENT TRAINING AGENCY 12462 1104164 2/10/2022 02.09 ‐11.22 2/8/2022 ICI ADVANCED CHILD ABUSE COURSE ‐ WYATT RENEER 425.00 425.00 R HAJOCA CORPORATION 07418 1104227 2/17/2022 S163730230.001 1/13/2022 NEW TOILET FOR PD ‐ PW 2,688.21 R HAJOCA CORPORATION 07418 1104227 2/17/2022 S163846380.001 1/19/2022 MISSION RUB CP, BAND SEAL CPLG ‐ PW 190.43 2,878.64 R HINDERLITER, DE LLAMAS & ASSOC 10885 1104165 2/10/2022 SIN014235 12/31/2021 ECON DEV SERVICES ‐ QTR 4 2021 (OCTOBER ‐ DECEMB 5,840.00 R HINDERLITER, DE LLAMAS & ASSOC 10885 1104165 2/10/2022 SIN012036 9/30/2021 SEPT 2021 SERVICES FOR CANNABIS MGMT PROG ‐ CED 1,000.00 6,840.00 R HOLLIDAY ROCK CO INC 02282 1104228 2/17/2022 1369733 1/12/2022 FOB 3/8" MAX PG 64‐10, SS‐1H EMULSION 5 GAL ‐ PW 425.57 425.57 R INDUSTRIAL CLEANING SYSTEMS 10296 1104229 2/17/2022 39435 12/3/2021 PRESSURE WASHER REPAIRS ‐ PW 414.84 414.84 R INTERWEST CONSULTING GROUP INC 02371 1104230 2/17/2022 75323 1/20/2022 DEC 2021 CIP PROJECT MANAGEMENT DESIGN SERVICE 11,085.00 R INTERWEST CONSULTING GROUP INC 02371 1104230 2/17/2022 75309 1/20/2022 DEC 2021 LAND DEVELOPMENT ENGINEERING SVCS FOR 9,960.00 R INTERWEST CONSULTING GROUP INC 02371 1104230 2/17/2022 73516 1/20/2022 DEC 2021 PERMIT TECHNICIAN SVCS FOR ENGINEERING 8,710.00 R INTERWEST CONSULTING GROUP INC 02371 1104230 2/17/2022 75307 1/20/2022 DEC 2021 TRAFFIC ENGINEERING SVCS ‐ ENG DIV. 6,750.00 36,505.00 R INX BUILDING MAINTENANCE 11700 1104166 2/10/2022 967094 2/1/2022 FEB 2022 JANITORIAL SVCS FOR PD 8,146.83 R INX BUILDING MAINTENANCE 11700 1104231 2/17/2022 966490 1/1/2022 JAN 2022 JANITORIAL SVCS FOR CITY HALL EAST/WEST 3,543.57 R INX BUILDING MAINTENANCE 11700 1104231 2/17/2022 966488 1/1/2022 JAN 2022 JANITORIAL SVCS FOR PW 2,075.89 R INX BUILDING MAINTENANCE 11700 1104231 2/17/2022 966697 1/8/2022 JAN 2022 JANITORIAL SVCS FOR MINIMUM WAGE INCR 265.42 R INX BUILDING MAINTENANCE 11700 1104231 2/17/2022 966661 1/9/2022 EMERGENCY DISINFECTING FOR PW YARD FRONT BLD, 200.00 R INX BUILDING MAINTENANCE 11700 1104231 2/17/2022 966699 1/8/2022 JAN 2022 JANITORIAL SVCS MINIMUM WAGE INCREASE 157.10 R INX BUILDING MAINTENANCE 11700 1104231 2/17/2022 966719 1/5/2022 JAN 2022 JANITORIAL SVCS FOR MT VIEW TINY TOTS 150.00 14,538.81

Page 3 of 11 ends

2/22/2022 3:05 PMAP DRN Check List
DRN 660 Ending 02/17/2022
Vendor
Type
Vendor Name Vendor
Code
Check # Check
Date
Invoice # Invoice
Date
Description Amount Vendor Total
R JCL TRAFFIC SERVICES 09224 1104232 2/17/2022 112287 12/1/2021 STREET SWEEPING SIGNS ‐ PW 7,729.63 R JCL TRAFFIC SERVICES 09224 1104232 2/17/2022 112495 12/14/2021 STEEL DRIVE RIVET FOR PW 937.13 R JCL TRAFFIC SERVICES 09224 1104232 2/17/2022 112744 1/14/2022 2019 WATCH MANUAL HANDBOOK ‐ PW 562.28 9,229.04 R KIMLEY ‐HORN AND ASSOC INC 11182 1104233 2/17/2022 094971002 ‐0921 9/30/2021 SRVC THRU 09/30/21 RAMONA RESURFACING PROJ. CIP 218.52 218.52 R MCCLUNG JR 03313 1104170 2/10/2022 FEB 2022 2/9/2022 FEB 2022 MEDICARE REIMBURSEMENT 1,439.00 1,439.00 R MEZA 02700 1104171 2/10/2022 02.01.22 2/1/2022 REIMB REG. FEE FOR THE SHARP INT'L CHEER COMPETIT 308.70 308.70 R NORM'S REFRIGERATION, LLC. 14086 1104172 2/10/2022 0435959 ‐IN 1/3/2022 REPAIRS TO ICE MACHINE AT COMM CTR ‐ PW 262.50 262.50 R NORMAN A. TRAUB & ASSOCIATES 12837 1104235 2/17/2022 21111 2/13/2022 LEGAL SVCS RENDERED ‐ POLICE DEPT. 10/13/21 ‐ 01/29 3,960.00 3,960.00 R NORTH STAR LAND CARE 13229 1104236 2/17/2022 1601 ‐254 1/10/2022 DEC 2021 TREE MAINT. SVCS. 9,252.00 9,252.00 R NOVA ELECTRIC 12226 1104237 2/17/2022 055 1/19/2022 REMOVED AND REPLACED 5 LED CEILING FIXTURES IN P 1,100.00 R NOVA ELECTRIC 12226 1104237 2/17/2022 056 1/19/2022 REPLACED 30AMP 2 POLE BOLT ON CIRCUIT BREAKERS A 575.00 1,675.00 R NV5, INC. 12935 1104238 2/17/2022 253805 1/28/2022 DEC 2021 EL MONTE PROJ MGMT SVCS VARIOUS CIP‐ 5,120.00 R NV5, INC. 12935 1104238 2/17/2022 252628 1/21/2022 DEC 2021 ENG DESIGN SVCS FOR EL MONTE, BALDWIN 4,230.00 R NV5, INC. 12935 1104238 2/17/2022 253803 1/28/2022 DEC 2021 EL MONTE PROJ MGMT SVCS VARIOUS CIP‐ 3,150.00 R NV5, INC. 12935 1104238 2/17/2022 253804 1/28/2022 DEC 2021 EL MONTE PROJ MGMT SVCS VARIOUS CIP‐ 2,025.00 R NV5, INC. 12935 1104238 2/17/2022 253802 1/28/2022 DEC 2021 EL MONTE PROJ MGMT SVCS VARIOUS CIP‐ 600.00 R NV5, INC. 12935 1104239 2/17/2022 252626 1/21/2022 DEC 2021 EL MONTE ‐ 4169 COGSWELL RD GRADING PL 1,750.00 R NV5, INC. 12935 1104239 2/17/2022 252627 1/21/2022 DEC 2021 EL MONTE‐3153 GRANADA AVE GRADING PL 1,490.00 R NV5, INC. 12935 1104239 2/17/2022 252625 1/21/2022 DEC 2021 EL MONTE P‐ 2743 WASHINGTON AVE GRAD 650.00 19,015.00 R ODYSSEY POWER CORPORATION 10966 1104240 2/17/2022 116851 12/6/2021 GENERATOR REPAIRS ‐ PW 5,428.00 R ODYSSEY POWER CORPORATION 10966 1104240 2/17/2022 116852 11/30/2021 GENERATOR REPAIRS FOR PD‐ PW 2,255.18 R ODYSSEY POWER CORPORATION 10966 1104240 2/17/2022 117336 12/27/2021 GENERATOR PM REPAIRS ‐ PW 1,370.00 R ODYSSEY POWER CORPORATION 10966 1104240 2/17/2022 116828 11/30/2021 GENERATOR SERVICE CALL ‐ PW 675.00 9,728.18 R OLIVAREZ MADRUGA 09855 0207202201 2/8/2022 17922 1/18/2022 DEC 2021 ‐ MONTHLY BASE RETAINER 59,800.00 R OLIVAREZ MADRUGA 09855 0207202202 2/8/2022 17903 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ 2017 METROLINK 2,400.00 R OLIVAREZ MADRUGA 09855 0207202203 2/8/2022 17930 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ 10525 VALLEY BL 180.00 R OLIVAREZ MADRUGA 09855 0207202204 2/8/2022 17920 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ AREA Y DEVELOPE 840.00 R OLIVAREZ MADRUGA 09855 0207202205 2/8/2022 17909 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ BROCKWAY PROP 697.50 R OLIVAREZ MADRUGA 09855 0207202206 2/8/2022 17919 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ CALIMED V. EL M 500.00 R OLIVAREZ MADRUGA 09855 0207202207 2/8/2022 17915 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ DRONA THERAPY 1,240.00 R OLIVAREZ MADRUGA 09855 0207202208 2/8/2022 17917 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ CANNABIS GENER 4,370.00 R OLIVAREZ MADRUGA 09855 0207202209 2/8/2022 17904 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ CANNABIS /9860 540.00 R OLIVAREZ MADRUGA 09855 0207202210 2/8/2022 17921 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ NEROCANNA V. E 4,773.50 R OLIVAREZ MADRUGA 09855 0207202211 2/8/2022 17934 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ NEROCANNA V. E 5,165.00 R OLIVAREZ MADRUGA 09855 0207202212 2/8/2022 17918 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ COUNCIL ‐ AD HO 60.00 R OLIVAREZ MADRUGA 09855 0207202213 2/8/2022 17905 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ CITY COUNCIL ‐ IN 5,958.32 R OLIVAREZ MADRUGA 09855 0207202214 2/8/2022 17928 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ CITY MANAGER P 990.00 R OLIVAREZ MADRUGA 09855 0207202215 2/8/2022 17911 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ FLETCHER PARK U 630.00 R OLIVAREZ MADRUGA 09855 0207202216 2/8/2022 17914 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ HOME/HUD DISB 2,840.00 R OLIVAREZ MADRUGA 09855 0207202217 2/8/2022 17916 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ PROJECT HOMEKE 1,875.00 R OLIVAREZ MADRUGA 09855 0207202218 2/8/2022 17906 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ HR ‐ EMPLOYEE D 2,222.50 R OLIVAREZ MADRUGA 09855 0207202219 2/8/2022 17907 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ HR ‐ LABOR NEGO 2,568.50 R OLIVAREZ MADRUGA 09855 0207202220 2/8/2022 17908 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ HR ‐ POLICE EMPL 730.50

Page 4 of 11 ends

2/22/2022 3:05 PMAP DRN Check List
DRN 660 Ending 02/17/2022
Vendor
Type
Vendor Name Vendor
Code
Check # Check
Date
Invoice # Invoice
Date
Description Amount Vendor Total
R OLIVAREZ MADRUGA 09855 0207202221 2/8/2022 17913 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ MACLAREN HALL 7,612.50 R OLIVAREZ MADRUGA 09855 0207202222 2/8/2022 17929 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ MERCY HOUSING 1,485.00 R OLIVAREZ MADRUGA 09855 0207202223 2/8/2022 17927 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ MOBILEHOME PA 3,265.00 R OLIVAREZ MADRUGA 09855 0207202224 2/8/2022 17931 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ NPDES/STORM W 40.00 R OLIVAREZ MADRUGA 09855 0207202225 2/8/2022 17925 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐OPERABLE UNIT 990.00 R OLIVAREZ MADRUGA 09855 0207202226 2/8/2022 17926 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ PACIFIC TOWERS 9,320.00 R OLIVAREZ MADRUGA 09855 0207202227 2/8/2022 17933 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ PUBLIC RECORDS 4,120.00 R OLIVAREZ MADRUGA 09855 0207202228 2/8/2022 17910 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ RIDDLE FREEWAY 5,187.29 R OLIVAREZ MADRUGA 09855 0207202229 2/8/2022 17912 12/31/2021 DEC 2021 ‐ SPECIAL LEGAL SERVICES ‐ TYLER RAMONA/D 11,655.00 142,055.61 R PEACE OFFICERS RESEARCH ASSOC 11391 1104173 2/10/2022 650275 12/1/2021 SEPT ‐ DEC 2021 RESERVE OFFICERS LEGAL DEFENSE FUN 36.00 R PEACE OFFICERS RESEARCH ASSOC 11391 1104173 2/10/2022 333882 12/1/2021 SEPT ‐ DEC 2021 RESERVE OFFICERS LEGAL DEFENSE FUN 12.00 48.00 R PIPE PROS PLUMBING INC. 12207 1104241 2/17/2022 2593 1/17/2022 INSTALLED TOILET AND ACTUATOR IN MENS CELLS PD JA 750.00 750.00 R PREMIER SECURITY SERVICES INC 10524 1104242 2/17/2022 3879 12/3/2021 REPAIRS TO HDMI MODULE NOT WORKING ‐ PD 107.10 107.10 R PUENTE READY MIX, INC. 11252 1104243 2/17/2022 101382 10/20/2021 READY MIX DELIVERED TO PW 2,805.40 2,805.40 R QUALITY AUTO SUPPLY 08931 1104244 2/17/2022 246559 ‐1 11/8/2021 ED ‐8 REPLACE SPARK COILS ‐ PW 237.28 R QUALITY AUTO SUPPLY 08931 1104244 2/17/2022 247879 ‐1 12/23/2021 PW ‐166 POWER WINDOW REGULATOR ‐ PW 160.18 R QUALITY AUTO SUPPLY 08931 1104244 2/17/2022 247803 ‐1 12/21/2021 PW ‐18 REPLACED STARTER ‐ PW 82.17 R QUALITY AUTO SUPPLY 08931 1104244 2/17/2022 248092 ‐1 1/4/2022 PW ‐11 REPLACED HOOD LIFT SUPPORT ‐ PW 51.07 R QUALITY AUTO SUPPLY 08931 1104244 2/17/2022 248357 ‐1 1/12/2022 PW ‐13 OIL FILTERS FOR PW 35.06 R QUALITY AUTO SUPPLY 08931 1104244 2/17/2022 248597 ‐1 1/20/2022 PWG ‐1 OIL PRESSURE SENSOR FOR PW 32.31 R QUALITY AUTO SUPPLY 08931 1104244 2/17/2022 248557 ‐1 1/19/2022 PW ‐72 RADIATOR CAP FOR PW 634.93 R QUALITY AUTO SUPPLY 08931 1104244 2/17/2022 248532 ‐1 1/18/2022 PW ‐164 FUEL INJECTOR, GASKET FOR PW 564.69 R QUALITY AUTO SUPPLY 08931 1104244 2/17/2022 248350 ‐1 1/12/2022 PW ‐126 FAN BELTS TENSIONER MASTER CYLINDER FOR 212.84 R QUALITY AUTO SUPPLY 08931 1104244 2/17/2022 248553 ‐1 1/19/2022 PW ‐62 TIRE PRESSURE SENSOR ‐ PW 202.95 2,213.48 R RICOH USA INC 08128 1104245 2/17/2022 9029475990 2/2/2022 CONTRACT #300‐3244407‐100 (02/01/22 ‐ 02/28/22) CI 6,222.43 R RICOH USA INC 08128 1104245 2/17/2022 9029475660 2/2/2022 CONTRACT #300‐3218489‐100 (02/01/22‐ 02/28/22) PE 2,923.99 9,146.42 R SAM'S CLUB DIRECT 03365 1104175 2/10/2022 4967 1/10/2022 ID FR VAN CRMR, MCCAFE PREM 94 CT, CHINET COMFO 57.49 R SAM'S CLUB DIRECT 03365 1104175 2/10/2022 4583 1/3/2022 COKE AND DIET COKE FOR CMO 35.27 R SAM'S CLUB DIRECT 03365 1104175 2/10/2022 8796 1/12/2022 FACIAL CUBE 12PK, MM SAT PAPER TOWELS ‐ CMO 31.86 R SAM'S CLUB DIRECT 03362 1104176 2/10/2022 2680 1/31/2022 GRANOLA BARS FOR ENP 245.60 R SAM'S CLUB DIRECT 03362 1104176 2/10/2022 8464 1/25/2022 CUTLERY AND NATURE VLLY FRT BARS FOR ENP 211.98 R SAM'S CLUB DIRECT 03362 1104176 2/10/2022 7547 1/21/2022 SANITIZING SPRAY FOR SENIOR CTR 30.76 612.96 RS C FUELS 10059 1104177 2/10/2022 0489501 12/31/2021 COMM SVCS FUEL (12/15/21 ‐ 12/31/21) 81.48 RS C FUELS 10059 1104177 2/10/2022 0483178 12/15/2021 COMM SVCS FUEL (12/01/21 ‐ 12/15/21) 79.35 RS C FUELS 10059 1104177 2/10/2022 0476350 11/30/2021 COMM SVCS FUEL (11/15/21 ‐ 11/30/21) 56.87 RS C FUELS 10059 1104177 2/10/2022 0502631 1/31/2022 NEIGHBORHOOD SVCS FUEL (01/15/22 ‐ 01/31/22) 46.63 RS C FUELS 10059 1104247 2/17/2022 0495271 1/15/2022 PUB WKS FUEL (01/01/22‐01/15/22) 5,896.80 6,161.13 R SECRETARY OF STATE 03441 1104178 2/10/2022 C1285964 ‐ 2022 2/9/2022 EL MONTE PUBLIC INFORMATION CORP ANNUAL FORM 20.00 R SECRETARY OF STATE 03441 1104179 2/10/2022 C1268875 ‐ 2022 2/9/2022 EL MONTE COMMUNITY INFORMATION CORP ANNUAL 20.00 40.00 R SMART & FINAL 11740 1104180 2/10/2022 3733690009801 1/10/2022 STARBUCKS KCUP VERANDA ‐ CMO 29.99 R SMART & FINAL 11740 1104180 2/10/2022 3733690012603 11/15/2021 SUNRISE 12 OZ DBL WALL HOT CUPS, YORK DARK CHOC 21.30 R SMART & FINAL 11740 1104180 2/10/2022 3733690013602 1/12/2022 DAWN DIRECT FOAM DISH DET ‐ CMO 10.52 R SMART & FINAL 11740 1104180 2/10/2022 3733690006402 1/5/2022 SUNRISE 8 OZ DBL WALL HOT CUPS FOR CMO 4.39

Page 5 of 11 ends

2/22/2022 3:05 PMAP DRN Check List
DRN 660 Ending 02/17/2022
Vendor
Type
Vendor Name Vendor
Code
Check # Check
Date
Invoice # Invoice
Date
Description Amount Vendor Total
R SMART & FINAL 03487 1104181 2/10/2022 144844 1/31/2022 REUSABLE BAGS, PLASTIC CONTAINERS FOR SENIOR CTR 277.97 R SMART & FINAL 03487 1104181 2/10/2022 928077 1/25/2022 REUSABLE BAGS FOR SENIOR CTR. 239.73 R SMART & FINAL 03487 1104181 2/10/2022 434766 2/1/2022 SODA, CAPRI SUNS FOR SENIOR VALENTINE'S DAY GIVEA 37.37 R SMART & FINAL 03487 1104181 2/10/2022 349077 2/1/2022 WHEAT BREAD FOR SENIOR NUTRITION 7.45 R SMART & FINAL 03484 1104248 2/17/2022 507500 2/10/2022 SUPPLIES FOR PEE WEE CHEER ‐ PARKS/REC 127.01 R SMART & FINAL 03484 1104248 2/17/2022 12.29.21 12/29/2021 SLICED HAM, CHEESE SINGLES, MAYO FOR PARKS/REC D 14.27 R SMART & FINAL 03487 1104249 2/17/2022 902600 2/2/2022 WHEAT BREAD FOR ELDERLY NUTRITION PROG. 12.73 R SMART & FINAL 03487 1104249 2/17/2022 719122 2/2/2022 WHEAT BREAD FOR ELDERLY NUTRITION PROG. 1.79 784.52 RS O CAL SANITATION LLC 03503 1104250 2/17/2022 542830 1/7/2022 01/06/22 ‐ 02/02/22 WC ACCESS RENTAL /COLD WATE 250.60 RS O CAL SANITATION LLC 03503 1104250 2/17/2022 547607 2/3/2022 02/03/22 ‐ 03/02/22 WC ACCESS RENTAL /COLD WATE 250.60 501.20 R SOCAL GAS 13646 1104182 2/10/2022 166 917 8610 3 2/3/2022 AC#166 617 8610 3 OSCAR MARTINEZ UTILITY ASSISTAN 144.00 144.00 R SOUTHEAST CONST PRODUCTS 03516 1104183 2/10/2022 2110 ‐013828 10/12/2021 GREY PVC ELECTRIAL CONDUIT W/COUPLING, PVC LONG 152.37 R SOUTHEAST CONST PRODUCTS 03516 1104183 2/10/2022 2110 ‐018418 10/21/2021 WEDGE ANCHOR, RECIP BLADE ‐ PW 91.45 R SOUTHEAST CONST PRODUCTS 03516 1104183 2/10/2022 2110 ‐016366 10/18/2021 ABRASIVE BLADE, MAKITA RECIPROCATING BLADE ‐ PW 61.46 R SOUTHEAST CONST PRODUCTS 03516 1104183 2/10/2022 2110 ‐014488 10/13/2021 HAND EDGAR GROOVER MULIT ROW ‐ PW 56.01 R SOUTHEAST CONST PRODUCTS 03516 1104183 2/10/2022 2110 ‐014108 10/12/2021 PVC ELECTRICAL COUPLINGS ‐ PW 22.05 R SOUTHEAST CONST PRODUCTS 03516 1104183 2/10/2022 2112 ‐038246 12/9/2021 PROF CAULK GUNS, EXHALE VALVE, KNEE PADS, DUST M 388.52 R SOUTHEAST CONST PRODUCTS 03516 1104184 2/10/2022 2110 ‐017277 10/19/2021 ROCK SALT MED. COARSE ‐ PW 7.81 779.67 R SOUTHERN CALIFORNIA EDISON 06728 1104185 2/10/2022 700151158982 2/3/2022 AC #700151158982 MARTINEZ, OSCAR UTILITY ASSISTA 354.00 354.00 R SOUTHLAND MOBILITY 07423 1104251 2/17/2022 2513 12/27/2021 TR ‐14B PREV. MAINT. YEARLY INSPECTION ‐ TRANSP DI 375.00 R SOUTHLAND MOBILITY 07423 1104251 2/17/2022 2508 12/27/2021 TR ‐9 PREV. MAINT. YEARLY INSPECTION ‐ TRANSP DIV. 255.00 R SOUTHLAND MOBILITY 07423 1104251 2/17/2022 2509 12/27/2021 TR ‐79 PREV. MAINT. YEARLY INSPECTION ‐ TRANSP DIV 130.00 R SOUTHLAND MOBILITY 07423 1104251 2/17/2022 2506 12/27/2021 TR ‐8 PREV. MAINT. YEARLY INSPECTION ‐ TRANSP DIV. 130.00 R SOUTHLAND MOBILITY 07423 1104251 2/17/2022 2507 12/27/2021 TR ‐2B PREV. MAINT. YEARLY INSPECTION ‐ TRANSP DIV 130.00 R SOUTHLAND MOBILITY 07423 1104251 2/17/2022 2511 12/27/2021 TR ‐77 PREV. MAINT. YEARLY INSPECTION ‐ TRANSP DIV 130.00 R SOUTHLAND MOBILITY 07423 1104251 2/17/2022 2510 12/27/2021 TR ‐17B PREV. MAINT. YEARLY INSPECTION ‐ TRANSP DI 130.00 R SOUTHLAND MOBILITY 07423 1104251 2/17/2022 2514 12/28/2021 TR ‐95 PREV. MAINT. YEARLY INSPECTION ‐ TRANSP DIV 130.00 R SOUTHLAND MOBILITY 07423 1104251 2/17/2022 2522 12/28/2021 TR ‐1B PREV. MAINT. YEARLY INSPECTION ‐ TRANSP DIV. 130.00 R SOUTHLAND MOBILITY 07423 1104251 2/17/2022 2521 12/28/2021 TR ‐15B PREV. MAINT. YEARLY INSPECTION ‐ TRANSP DI 130.00 1,670.00 R SPECTRUM 13647 1104189 2/10/2022 8448 30 018 1111284 2/3/2022 AC#8448 30 018 1111284 LONA DOMINIQUE UTILTY AS 420.00 420.00 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769558 1/9/2022 CABINET STORAGE 72IN BLK ‐ PW UTIL. 582.99 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769604 1/29/2022 HP COLOR LASERJET PRO ‐ PW 383.08 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769605 1/29/2022 HP COLOR LASERJET PRO ‐ PW 383.08 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769524 1/29/2022 2022 ATAGLNC PROF GRAY WK 9X11, PINE SOL, 8.5X11 325.70 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769497 1/29/2022 ASTM LVL3 MSK PRCDR 50BX, LYSOL, PURELL, 8.5X11 CO 288.10 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769501 1/29/2022 PPRMATE FLAIR ASST, PPR CLIPS, 8.5X11 COPY PPR, P‐T 283.12 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769582 1/29/2022 CREDIT ON ACCT FOR RETURNED ITEM ‐ ENG DIV. (16.71) R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769490 1/29/2022 AAG TAO=B REFILL DAILY 4X6, PURELL SINGLES, PURELL 52.12 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769581 1/29/2022 8.5X11 COPY PPR ‐ ENG DIV. 45.09 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769487 1/29/2022 POSTER STRIP MEGA PACK ‐ CITY CLERKS 18.21 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769579 1/29/2022 RY22 NATIONAL PARKS 7X7 ‐ ENG DIV. 16.71 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769578 1/29/2022 RY22 BS GRENADA WKLY 5X8 ‐ ENG DIV. 16.49 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769620 1/29/2022 NATIONAL PARKS 2022 FOIL ‐ ENG DIV. 16.49

Page 6 of 11 ends

2/22/2022 3:05 PMAP DRN Check List
DRN 660 Ending 02/17/2022
Vendor
Type
Vendor Name Vendor
Code
Check # Check
Date
Invoice # Invoice
Date
Description Amount Vendor Total
R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769492 1/29/2022 RY22 BS VIRGINIA LEAR 5X8 WM ‐ FINC. DIV. 16.05 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769500 1/29/2022 TR 2022 WALL CAL MN HRZ 11X8 ‐ FINC. DIV. 11.32 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769577 1/29/2022 FILE CLASS LTR 2 DIVR DBE FOR ENG. DIV. 41.14 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769615 1/29/2022 SHARPIES FOR PW 36.62 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769520 1/29/2022 POCKET 100% RECY 5 14 EXP LGL ‐ HOUSING DIV. 21.78 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769562 1/29/2022 FINE PT PENS FOR PARKS/REC DIV. 20.50 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769568 1/29/2022 SHARPIES FOR PARKS/REC DIV. 20.45 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769527 1/29/2022 ECON STORAGE BOX ‐ PD 19.84 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769485 1/29/2022 LYSOL, ALCOHOL WIPES FOR ANIMAL CONTROL DIV. 66.36 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769528 1/29/2022 Z207 SPEAKERS BLUETOOTH BLK ‐ PD 65.99 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769530 1/29/2022 256GB PINSTRIPE USB 3.0 ‐ PD 61.58 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769521 1/29/2022 AAG TAB REFILL, CARDSTOCK, PILOT PENS ‐PD 52.73 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769525 1/29/2022 CLASP ENV FOR PD 47.32 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769625 1/29/2022 8.5X11 REC COPY PPR FOR ENG DIV. 45.09 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769626 1/29/2022 NXT UC‐2000 STEREO HEADSET FOR ENG DIV. 87.98 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769556 1/29/2022 F/FLDR, FOLDER SNGL TOP, GUIDE FILE ‐ PW UTIL. 84.85 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769498 1/29/2022 PREINKED STAMP, DABN SEAL, AA BATTERIES ‐ FINC. DIV 83.23 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769523 1/29/2022 BLK ENGRY AMART COOL TOUCH HTR ‐ PD 73.58 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769550 1/29/2022 SHARPIES, HANG WALL FILE, 8.5X11 COPY PPR ‐ PW UTI 71.41 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769607 1/29/2022 TR CMPCT DESK CAL, BIC MED BLK PENS ‐ PW 67.89 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769491 1/29/2022 HVY DUTY VIEW BINDER FOR CMO 113.45 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769560 1/29/2022 CUTTING MATT SELF HEALING GRAY ‐ PARKS/REC. 109.98 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769555 1/29/2022 AVY LSR 10UP 25‐2 X 4 ‐ PW UTIL. 109.08 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769540 1/29/2022 BINDER, RING V. BINDERS, AVERY DIAM. METAL RIM ‐ P 100.46 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769510 1/29/2022 RUBBER FINGER, PPR CLPS, CALCULATOR, TAPE FLAGS, 97.04 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769538 1/29/2022 SPEC ‐ORDER SOFTWARE & PERIPHERAL ‐ PW 92.83 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769488 1/29/2022 2022 MNTH DESKPADS 22X17, AA BATTERIES, COMMAN 198.50 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769493 1/29/2022 8.5X11 COPY PPR, CLASPS, PEARL PINK GEL PEN ‐ FINC. 188.78 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769534 1/29/2022 MECH PENCIL, DIXIE HVY BOWLS, NAPKINS, STENO BOO 164.76 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769585 1/29/2022 RUBBER CEMENT, FORKS, WIPES, DISINF SPRAY, PILOT P 164.45 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769570 1/29/2022 DD PALMS WKLY, BIC WITE‐OUT, MSKN CLSSC LG BLK, W 140.31 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769627 1/29/2022 BATTERIES, WATCH/CALC., MEDICAL BATTERY ‐ PW 135.67 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769608 1/29/2022 2022 DESK NAVY, SHARPIES, LYSOL, PPRMATE PENS, LIN 267.30 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769606 1/29/2022 NXT 60L 2USB 900J 6FT WHT ‐ PW 264.26 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769532 1/29/2022 BLEACH, W MULITFOLD, PINE SOL ‐ PD 243.99 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769489 1/29/2022 STAPLES MULTIUSE PAPER 8RM CS ‐ CITY CLRKS 219.89 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769526 1/29/2022 DEXLEY BLKMSH TSKCHR WITH HEADREST ‐ PD 208.99 R STAPLES BUSINESS ADVANTAGE 04277 1104255 2/17/2022 3498769563 1/29/2022 CLIPBRDS, BIC PENS, CALCULATORS, BINDERS, CORK BO 207.78 6,417.70 R SUPER UNIQUE AUTO REPAIR 12311 1104190 2/10/2022 20305 11/4/2021 REPAIRS TO PD VEH. 2,476.65 R SUPER UNIQUE AUTO REPAIR 12311 1104190 2/10/2022 20417 11/3/2021 REPAIRS TO PD VEH. 1,261.48 R SUPER UNIQUE AUTO REPAIR 12311 1104190 2/10/2022 20343 10/20/2021 REPAIRS TO PD VEH. 1,212.78 R SUPER UNIQUE AUTO REPAIR 12311 1104190 2/10/2022 20391 11/1/2021 REPAIRS TO PD VEH. 1,014.67 R SUPER UNIQUE AUTO REPAIR 12311 1104190 2/10/2022 20595 12/22/2021 REPAIRS TO PD VEH. 893.18

Page 7 of 11 ends

2/22/2022 3:05 PMAP DRN Check List
DRN 660 Ending 02/17/2022
Vendor
Type
Vendor Name Vendor
Code
Check # Check
Date
Invoice # Invoice
Date
Description Amount Vendor Total
R SUPER UNIQUE AUTO REPAIR 12311 1104190 2/10/2022 20625 1/6/2022 REPAIRS TO PD VEH. 265.03 R SUPER UNIQUE AUTO REPAIR 12311 1104190 2/10/2022 20616 12/30/2021 REPAIRS TO PD VEH. 160.12 R SUPER UNIQUE AUTO REPAIR 12311 1104190 2/10/2022 20643 1/6/2022 REPAIRS TO PD VEH. 95.00 7,378.91 RT ‐MOBILE 03624 1104192 2/10/2022 12.21 ‐01.20.22 1/21/2022 ACCT#951296420 (12/21/21 ‐ 01/20/22) NEIGHBORHOO 242.70 242.70 R THE COUNSELING TEAM INT'L 09884 1104256 2/17/2022 81464 2/9/2022 02.21 ‐23.22 BASIC PEER SUPPORT TRAINING ‐ KRISTEN J 598.00 598.00 R THE WORKSHOP 03914 1104259 2/17/2022 69218 1/19/2022 PW #10 REGULAR ENVELOPES 121.00 R THE WORKSHOP 03914 1104259 2/17/2022 69275 2/16/2022 BUSINESS CARDS FOR JIMMIE PITTS, DAN LUONGO ‐ PD 99.00 220.00 R THOMSON REUTERS ‐ WEST PAYMENT 12844 1104191 2/10/2022 844921730 9/1/2021 AUG 2021 ONLINE/SOFTWARE SUBSCRIPTION CHRG ‐ P 766.07 R THOMSON REUTERS ‐ WEST PAYMENT 12844 1104191 2/10/2022 844759320 8/1/2021 JUL 2021 ONLINE/SOFTWARE SUBSCRIPTION CHRG ‐ PD 715.95 1,482.02 R TIME WARNER CABLE 03671 1104260 2/17/2022 1170058010522 1/5/2022 ACCT#8448 30 018 1170058 (01/05/22 ‐ 02/04/22 PD) 654.00 R TIME WARNER CABLE 03671 1104260 2/17/2022 1135689012022 1/20/2022 ACCT#8448 30 018 1135689 (01/20/22 ‐ 02/19/22 TROL 192.94 R TIME WARNER CABLE 13054 1104261 2/17/2022 103883501 ‐02/22 2/1/2022 INV #103883501020122 FEB 2022 DATA SRVC FOR ICI R 758.60 R TIME WARNER CABLE 13054 1104261 2/17/2022 103883501 ‐ 01/22 1/1/2022 NV #103883501010122 JAN 2022 DATA SRVC FOR ICI R 754.56 2,360.10 R TOWNSEND PUBLIC AFFAIRS INC 09921 1104193 2/10/2022 18017 2/1/2022 FEB 2022 CONSULTING SVCS FOR CMO 8,500.00 8,500.00 R TRACE3, LLC. 13869 1104262 2/17/2022 90303 2/10/2022 JAN 2022 MICROSOFT CSP MONTHLY BILLING SVC DATE 7,180.05 7,180.05 R TREDENT DATA SYSTEMS, INC. 12388 1104194 2/10/2022 55639 1/25/2022 CONFIGURATION & IMPLEMENTATION ASA5545 FOR CI 995.00 995.00 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1758236 1/25/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 230.27 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1752976 1/11/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 227.62 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1755604 1/18/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 227.62 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1758252 1/25/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 74.50 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1752992 1/11/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 74.50 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1755619 1/18/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 74.50 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1758250 1/25/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 33.34 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1752990 1/11/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 33.34 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1755617 1/18/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 33.34 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1758237 1/25/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 27.41 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1752977 1/11/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 27.41 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1755605 1/18/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 27.41 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1758249 1/25/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 44.29 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1755616 1/18/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 44.29 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1758251 1/25/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 40.90 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1752991 1/11/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 40.90 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1755618 1/18/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 40.90 R UNIFIRST CORP. 13523 1104263 2/17/2022 325 1752989 1/11/2022 UNIFORM AND LAUNDERING SERVICES FOR PWMD 38.04 1,340.58 R UNION PACIFIC RAILROAD COMPANY 05710 1104264 2/17/2022 90113376 1/19/2022 PROJ: EL MONTE CA 74 MP494.73 ALHAMBRA SUB TYLE 2,138.76 2,138.76 R UNIVERSITY OF SOUTHERN 10777 1104195 2/10/2022 01.07 ‐05.06.22 2/3/2022 REGISTRATION PUBLIC SAFETY LEADERSHIP PROGRAM ‐ 4,000.00 4,000.00 R VCLUB CORPORATION 14088 1104196 2/10/2022 02.02.22 2/2/2022 AWARD FOR BUSINESS GRANT IN RESPONSE TO COVID‐ 10,000.00 10,000.00 R VERIZON 06985 1104197 2/10/2022 9897412750 1/15/2022 AC#772108629 ‐00001 (112/16/21 ‐ 01/15/22) 3,394.37 3,394.37 R WALMART (6032202020133477 03831 1104265 2/17/2022 672038789271203 2/7/2022 SUPPLIES FOR SENIOR VALENTINES DAY GIVEAWAY 149.17 149.17 R WATERLINE TECHNOLOGIES 14085 1104198 2/10/2022 5555912 10/13/2021 CALCIUM CHLORIDE BAG, PELLET PRILL FORM BAGS ‐ PW 2,046.00 2,046.00 R WELLS FARGO MN, N.A. 04994 0215202203 2/22/2022 01.24.22 1/24/2022 TAXABLE TAX ALLOCATION REFUNDING BOND SERIES 20 542,296.88 542,296.88 R WESTERN EXTERMINATOR COMPANY 05952 1104266 2/17/2022 32251C 1/4/2022 PEST CONTROL SVCS FOR PW 1,413.45 1,413.45 R WILKIE'S FLORIST INC. 14089 1104199 2/10/2022 02.02.22 2/2/2022 AWARD FOR BUSINESS GRANT IN RESPONSE TO COVID‐ 10,000.00 10,000.00

Page 8 of 11 ends

2/22/2022 3:05 PMAP DRN Check List
DRN 660 Ending 02/17/2022
Vendor
Type
Vendor Name Vendor
Code
Check # Check
Date
Invoice # Invoice
Date
Description Amount Vendor Total
R WILLDAN ENGINEERING 03897 1104267 2/17/2022 00622567 1/27/2022 SRVC THRU 12/31/21 ELM ALTA PLAN REVIEW ‐ ENG DIV 4,996.75 R WILLDAN ENGINEERING 03897 1104267 2/17/2022 00622495 1/21/2022 SRVC THRU 12/31/21 3436‐3454 TYLER / 11016 RAM ‐ E 2,606.25 R WILLDAN ENGINEERING 03897 1104267 2/17/2022 00622493 1/21/2022 SRVC THRU 12/31/21 3844 DE GARMO AVE ‐ ENG DIV. 1,341.50 R WILLDAN ENGINEERING 03897 1104267 2/17/2022 00622494 1/21/2022 SRVC THRU 12/31/21 4327 DURFEE AVE ‐ ENG DIV. 1,311.25 R WILLDAN ENGINEERING 03897 1104267 2/17/2022 00622451 1/25/2022 SRVC THRU 12/31/21 9420‐9500 TELSTAR STUDY REV. ‐ 1,140.00 R WILLDAN ENGINEERING 03897 1104267 2/17/2022 00622497 1/21/2022 SRVC THRU 12/31/22 3932 EL ROVIA ‐ ENG DIV. 939.50 R WILLDAN ENGINEERING 03897 1104267 2/17/2022 00622496 1/21/2022 SRVC THRU 12/31/21 4317 CYPRESS AVE GRADING PLAN 817.75 R WILLDAN ENGINEERING 03897 1104267 2/17/2022 00622492 1/21/2022 SRVC THRU 12/31/21 10675 HICKSON ST ‐ ENG DIV. 335.00 R WILLDAN ENGINEERING 03897 1104267 2/17/2022 00622450 1/25/2022 SRVC THRU 12/31/21 3912‐3924 SHIRLEY LLA ‐ ENG DIV 210.39 13,698.39 R ZUMAR INDUSTRIES INC 03961 1104268 2/17/2022 95170 11/30/2021 STREET SWEEPING SIGNS FOR PW 9,271.00 R ZUMAR INDUSTRIES INC 03961 1104268 2/17/2022 95012 11/17/2021 STREET SWEEPING SIGNS FOR PW 3,013.36 R ZUMAR INDUSTRIES INC 03961 1104268 2/17/2022 95010 11/17/2021 STREET SWEEPING SIGNS FOR PW 1,506.68 13,791.04 R Regular Vendor Total 1,175,157.94
T MAINTEX INC 02625 1104168 2/10/2022 872957 ‐00 11/17/2021 JANITORIAL SUPPLIES FOR PW 5,006.90 T MAINTEX INC 02625 1104169 2/10/2022 875092 ‐00 12/1/2021 JANITORIAL SUPPLIES FOR PW 3,320.50 T MAINTEX INC 02625 1104234 2/17/2022 872957 ‐05 12/29/2021 SAFETY CONES, PAD HOLDER DODDLEBUG, HAND SOAP 246.17 T MAINTEX INC 02625 1104234 2/17/2022 872957 ‐06 1/5/2022 PAD HOLDER DOODLEBUG, HAND SOAP ‐ PW 156.82 8,730.39 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 850000 ‐02/22 2/1/2022 AC#1 ‐1‐008‐8500‐0‐0 (12/28‐01/28/22) 1,295.03 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 850200 ‐02/22 2/1/2022 AC#1 ‐1‐008‐8502‐0‐0 (12/28‐01/28/22) 1,110.23 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 702651 ‐02/22 2/3/2022 AC#1 ‐1‐017‐7026‐5‐1 (01/03‐02/02/22) 362.25 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 136205 ‐02/22 2/10/2022 AC#1 ‐1‐031‐1362‐0‐5 (01/08‐02/09/22) 277.89 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 526401 ‐02/22 2/3/2022 AC#1 ‐1‐015‐5264‐0‐1 (01/03‐02/02/22) 268.45 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 974900 ‐02/22 2/7/2022 AC#1 ‐1‐019‐9749‐0‐0 (01/05‐02/04/22) 184.54 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 908700 ‐02/22 2/1/2022 AC#1 ‐1‐009‐9087‐0‐0 (12/29‐01/31/22) 26.50 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 487000 ‐02/22 2/1/2022 AC#1 ‐1‐003‐4870‐0‐0 (12/27‐01/27/22) 26.49 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 225610 ‐02/22 2/7/2022 AC#1 ‐1‐032‐2256‐1‐0 (01/05‐02/04/22) 132.22 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 436520 ‐02/22 2/8/2022 AC#1 ‐1‐034‐4365‐2‐0 (01/06‐02/07/22) 66.27 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 571000 ‐02/22 2/8/2022 AC#1 ‐1‐034‐5710‐0‐0 (01/06‐02/07/22) 66.27 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 160511 ‐02/22 2/2/2022 AC#1 ‐1‐011‐1605‐1‐1 (12/30‐02/01/22) 66.26 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 122500 ‐02/22 2/4/2022 AC#1 ‐1‐021‐1225‐0‐0 (01/04‐02/03/22) 26.50 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 160550 ‐02/22 2/2/2022 AC#1 ‐1‐011‐1605‐5‐0 (12/30‐02/01/22) 26.50 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 254001 ‐02/22 2/7/2022 AC#1 ‐1‐032‐2540‐0‐1 (01/05‐02/04/22) 157.30 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 020000 ‐02/22 2/4/2022 AC#1 ‐1‐020‐0200‐0‐0 (01/04‐02/03/22) 141.20 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 841900 ‐02/22 2/1/2022 AC#1 ‐1‐008‐8419‐0‐0 (12/28‐01/28/22) 141.08 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 282000 ‐02/22 2/7/2022 AC#1 ‐1‐032‐2820‐0‐0 (01/05‐02/04/22) 136.86 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 008700 ‐02/22 2/4/2022 AC#1 ‐1‐020‐0087‐0‐0 (01/04‐02/03/22) 132.53 T SAN GABRIEL VALLEY WATER CO 03406 1104246 2/17/2022 811100 ‐02/22 2/1/2022 AC#1 ‐1‐008‐8111‐0‐0 (12/28‐01/28/22) 132.48 4,776.85 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 5192227 ‐0222 2/3/2022 AC#700345192227 (11/03‐02/02/22) 11.75 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 5352455 ‐0222 2/4/2022 AC#700515352455 (11/04‐02/03/22) 11.75 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 5056528 ‐0222 2/3/2022 AC#700345056528 (11/03‐02/02/22) 973.99 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 3970936 ‐0222 2/4/2022 AC#700343970936 (11/04‐02/03/22) 393.09 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 1513884 ‐0122 1/31/2022 AC#700091513884 (10/29‐01/30/22) 236.81

Page 9 of 11 ends

2/22/2022 3:05 PMAP DRN Check List
DRN 660 Ending 02/17/2022
Vendor
Type
Vendor Name Vendor
Code
Check # Check
Date
Invoice # Invoice
Date
Description Amount Vendor Total
T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 5126751 ‐0222 2/4/2022 AC#700345126751 (11/04‐02/03/22) 144.23 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 7593514 ‐0122 1/31/2022 AC#700027593514 (10/29‐01/30/22) 86.43 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 6849513 ‐0122 1/31/2022 AC#700346849513 (10/29‐01/30/22) 83.48 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 5217889 ‐0222 2/3/2022 AC#700345217889 (11/03‐02/02/22) 21.70 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 5330386 ‐0122 1/31/2022 AC#700155330386 (10/29‐01/30/22) 19.63 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 3885396 ‐0122 1/31/2022 AC#700143885396 (10/29‐01/30/22) 19.30 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 5396735 ‐0122 1/31/2022 AC#700345396735 (10/29‐01/30/22) 18.96 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 7067380 ‐0222 2/3/2022 AC#700037067380 (11/03‐02/02/22) 12.34 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 7135280 ‐0222 2/3/2022 AC#700037135280 (11/03‐02/02/22) 12.14 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 6724625 ‐0222 2/3/2022 AC#700346724625 (11/03‐02/02/22) 72.51 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 6630850 ‐0222 2/4/2022 AC#700356630850 (11/04‐02/03/22) 71.55 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 1696768 ‐0122 1/31/2022 AC#700371696768 (10/29‐01/30/22) 67.40 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 0488514 ‐0222 2/3/2022 AC#700370488514 (11/03‐02/02/22) 65.72 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 5497364 ‐0222 2/4/2022 AC#700355497364 (11/04‐02/03/22) 53.28 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 8336924 ‐0222 2/4/2022 AC#700518336924 (11/04‐02/03/22) 28.90 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 6906194 ‐0122 1/31/2022 AC#700346906194 (10/29‐01/30/22) 81.75 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 6689764 ‐0222 2/2/2022 AC#700346689764 (11/02‐02/01/22) 80.66 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 6862445 ‐0122 1/31/2022 AC#700346862445 (10/29‐01/30/22) 79.80 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 6714117 ‐0222 2/2/2022 AC#700346714117 (11/02‐02/01/22) 76.59 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 3548876 ‐0222 2/4/2022 AC#700353548876 (11/04‐02/03/22) 76.59 T SOUTHERN CALIFORNIA EDISON 03520 1104186 2/10/2022 6701888 ‐0222 2/2/2022 AC#700346701888 (11/02‐02/01/22) 73.86 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 5789966 ‐0222 2/2/2022 AC#700375789966 (11/01‐01/31/22) 24.48 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 8719944 ‐0222 2/2/2022 AC#700418719944 (11/01‐01/31/22) 19.92 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 8996916 ‐0222 2/2/2022 AC#700258996916 (11/01‐01/31/22) 16.60 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 7177013 ‐0222 2/2/2022 AC#700037177013 (11/01‐01/31/22) 12.34 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 5365615 ‐0222 2/2/2022 AC#700345365615 (11/01‐01/31/22) 61.63 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 8203275 ‐0222 2/2/2022 AC#700198203275 (11/01‐01/31/22) 46.30 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 6153377 ‐0222 2/2/2022 AC#700286153377 (11/01‐01/31/22) 44.03 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 5652752 ‐0222 2/2/2022 AC#700375652752 (11/01‐01/31/22) 40.02 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 6837875 ‐0222 2/2/2022 AC#700506837875 (11/01‐01/31/22) 24.87 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 5638002 ‐0222 2/2/2022 AC#700375638002 (11/01‐01/31/22) 24.48 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 5212305 ‐0122 1/31/2022 AC#700525212305 (10/29‐01/30/22) 108.30 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 5485752 ‐0122 1/31/2022 AC#700345485752 (10/28‐01/27/22) 80.33 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 1107282 ‐0222 2/2/2022 AC#700521107282 (11/01‐01/31/22) 78.33 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 0310616 ‐0222 2/2/2022 AC#700320310616 (11/01‐01/31/22) 77.85 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 2391519 ‐0222 2/2/2022 AC#700252391519 (11/01‐01/31/22) 71.50 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 1805286 ‐0222 2/2/2022 AC#700371805286 (11/01‐01/31/22) 69.80 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 2563097 ‐0222 2/2/2022 AC#700512563097 (11/01‐01/31/22) 865.97 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 0332707 ‐0222 2/2/2022 AC#700510332707 (11/01‐01/31/22) 803.00 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 0205593 ‐0222 2/2/2022 AC#700510205593 (11/01‐01/31/22) 726.77 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 0353270 ‐0222 2/2/2022 AC#700020353270 (11/01‐01/31/22) 364.86 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 4686671 ‐0222 2/2/2022 AC#700264686671 (11/01‐01/31/22) 314.76 T SOUTHERN CALIFORNIA EDISON 03520 1104187 2/10/2022 7009763 ‐0222 2/2/2022 AC#700347009763 (11/01‐01/31/22) 154.12

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12.2 12.3

12.4 13.1

14.1 14.2

14.3 City of El Monte – Transit and Paratransit Operations - RFP 1

3 TABLE OF CONTENTS

Request for Proposals
Transit and
Paratransit/Dial-A-Ride
Operations - 2022

In the City of El Monte, County of Los Angeles
State of California

October 7, 2021

ALMA K. MARTINEZ

CITY MANAGER

SALVADOR MENDEZ

DIRECTOR OF PUBLIC WORKS AND UTILITIES

SARAH ZADOK

TRANSPORTATION OPERATIONS MANAGER

City of El Monte

Comm
Comm Public Works Department
Transportation Services Division
3990 Arden Drive
El Monte, CA 91731
Phone: 626-580-2217
Fax: 626-580-2238
E-mail: [email protected]

El Monte City Hall
11333 Valley Boulevard
El Monte, CA 91731

City of El Monte – Transit and Paratransit Operations - RFP 1

City of El Monte
Request for Proposals (RFP)
October 7, 2021
Transit and Paratransit Operations – 2022

Submittal: To be accepted and considered, proposals shall be submitted in three-ring binders and contain one (1) unbound original, four (4) copies, and one PDF copy on a flash drive of the completed proposal which must be enclosed in a sealed package and addressed as stated on the cover sheet. The outside of the submittal package must be clearly marked: “PROPOSAL FOR THE CITY OF EL MONTE FIXED ROUTE AND PARATRANSIT SERVICES CONTRACT 2022”
Proposals must be received no later than 4:00 PM, PT on Tuesday, November 23, 2021. Proposals received after this deadline will not be considered.

Addressed to: City Clerk
City of El Monte
11333 Valley Blvd.

El Monte, CA 91731
Attn: Sarah Zadok, Transportation Operations Manager

A non-mandatory virtual pre-proposal meeting will take place at 1:30 PM Pacific Time, Thursday October 28, 2021. The meeting will be held online using Microsoft Teams.

Log-in credentials for the MS Teams meeting will be posted on PlanetBids.

Bidders are strongly encouraged to participate in the pre-proposal meeting.

Questions or clarifications regarding this Request for Proposals must be submitted no later than 2:00 PM (PT) on Monday, November 1, 2021 via PlanetBids.

In PlanetBids - Select Ask Question. You may be prompted to log in if you have not already done so. Enter your first question and select Done. You may ask as many questions as necessary by selecting Add. You can edit or delete questions in your list.

Once you have asked all your questions select Submit.

Responses to any inquiries will be issued with an Addendum posted on PlanetBids no later than 5:00 PM, Tuesday, November 9, 2021.

Submittal of Proposals: Please submit one original and four (4) copies and one PDF copy on a flash drive of the completed proposal . Proposals are not to exceed 75 pages in length (double -sided page to count as two pag es) excluding resumes, the required Forms and Appendi ces to be returned with the Proposal. Further, the audited financial City of El Monte – Transit and Paratransit Operations - RFP 2 of 77

statement, driver training manual, and safety manual will not be counted towards the 75- page limit. Please use recycled paper and print on both sides, when possible.

All proposals must be sealed in a package showing the following information on the outside:

Addressed to: City Clerk
City of El Monte
City Hall East
11333 Valley Boulevard
El Monte, CA 91731
Attn: Sarah Zadok, Transportation Operations Manager

Proposer’s name, address, fax number, phone number and email address. “Proposal for the City of El Monte Fixed Route and Paratransit Services Contract 2022 ” and proposal due date.

The proposal package must be mailed or delivered to the above address prior to the closing date and time for receipt of proposals. Proposers mailing or shipping their proposals must allow sufficient delivery time to ensure timely receipt of their proposals by the time specified. Late proposals will not be accepted.

Submission of a proposal shall constitute acknowledgement and acceptance of all terms and conditions contained in this RFP and all exhibits and attachments hereto.

The City of El Monte is an equal opportunity employer. Qualified firms owned by women, minorities and disabled persons are encouraged to submit a proposal.

(Important: Email and faxed proposals will NOT be accepted, and submissions of this sort will be disqualified from the competitive process.)

The tentative schedule and description of events for this process is [All times are Pacific Time]:

City of El Monte – Transit and Paratransit Operations - RFP 3 of 77

NOTICE REGARDING DISCLOSURE

OF CONTENTS OF DOCUMENT
All responses to this Request for Proposal (RFP) accepted by the City of El Monte (City) shall become the exclus ive property of the City. At such time as the Transportation Operations Manager recommends a contractor to the City Council, all proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly ma rked as “Trade Secret”, “Confidential” or “Proprietary”. Each element of a proposal which a contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents or other non -specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the California Public Records Act or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

Event Date

1. RFP Issued October 7, 2021

2. Non-Mandatory Virtual/Online Pre-Proposal
Conference 1:30 PM, Thursday, October 28, 2021

3. Deadline for submitting written questions 2:00 PM, Monday, November 1, 2021

4. Response/Issuance of Addendum 5:00 PM, Tuesday, November 9, 2021

5. Proposals Due [Note: Non-public opening.] 4:00 PM, Tuesday, November 23, 2021

6. Interviews (if necessary) TBD

7. Date for recommendation to City Council for award TBD (01/18/22 or 02/01/22)

8. Contract Begins July 1, 2022

City of El Monte – Transit and Paratransit Operations - RFP 4 of 77

REQUEST FOR PROPOSALS (RFP)

EL MONTE TRANSIT AND PARATRANSIT OPERATIONS

TABLE OF CONTENTS

I. Description of the Project 7
A. Background 8
B. Scope of Services 10
C. Penalties/Liquidated Damages 39

II. Instructions, Conditions and Notices to Proposers 45 A. General Administrative Information 45
B. Proposals 47
C. Submittals 51
D. Non-Mandatory Pre-Proposal Conference & Questions 53 E. Closing Date 53
F. Selection Process 54
G. Proposal Protest Procedures 56
H. Draft Agreement 58
I. Vehicle Lease Terms 58
J. Federal Funding Requirements 60
K. Compliance with Laws and Requirements 61

III. Requirements and Required Qualifications of Proposers 62 A. Experience 62
B. Organization 62
C. Resource Allocation 62
D. Staffing 63
E. Hiring and Personnel Policies 63
F. Accounting and Reporting 63
G. Financial Responsibility 64
H. Reservations & Dispatch Function 64
I. Equipment 64
J. Maintenance, Storage and Refueling of Vehicles 65
K. Maintenance Program 65
L. Safety Program 65
M. Screening and Selection Program 65
N. Training and Retraining Program 65
O. Data Collection 66
City of El Monte – Transit and Paratransit Operations - RFP 5 of 77

P. Innovation and Route Reconfiguration 66
Q. Implementation/Transition Plan and Time Schedule 66

IV. Contractor Duties and Responsibilities: Maintenance 67 A. Maintenance – General 67
B. Maintenance and Operations Facility 67
C. Maintenance Management and Personnel 68
D. Preventive Maintenance 69
E. General Maintenance Policies 69
F. Daily Vehicle Servicing 70
G. Daily Driver’s Inspections 70
H. Vehicle Cleaning 71
I. Fuel 71
J. Vehicle Towing 72
K. Emission Control Programs 72
L. Maintenance Evaluations 72
M. Out-of-Service Designation 72
N. Maintenance Records and Reports 73
O. Vehicle Maintenance Recordkeeping 75
P. Environmental Compliance 75
Q. ADA Compliance 76

EXHIBITS
A. Route Maps and Time Schedules
B. Dial-A-Ride Program Handout
C. Dial-A-Ride Service Area Map
D. Out-of-town Trip Generators
E. “Transit Operator’s Notice” of Reasonable Modifications/Accommodation Requirements for Fixed Route Transit
F. City-Owned Vehicle List
G. Sample – City Master Agreement
H. Fixed Route Driver Trip Sheets and Data Spreadsheets I. Dial-A-Ride Driver Trip Sheets and Data Spreadsheets J. Department of Labor Letter of August 10, 2012
K. City’s “Reasonable Modification/Accommodation Requirements” L. Unusual Incident Report

City of El Monte – Transit and Paratransit Operations - RFP 6 of 77

FORMS

1. 1A through 1D (and Optional Form 1E) Cost Proposal for Fixed Route Transit and Cost Proposal for Dial-A-Ride

2. Proposal Letter/Certificate of Acceptance

3. Proposal Check Sheet

4. Performance Bond

5. Certification Regarding Lobbying

6. False Claims/False Claims Act Certification

7. Civil Litigation History/Civil Litigation Certification

8. State of California Drug Free Workplace Certification

9. Certification of Primary Participant Regarding Debarment, Suspension, and Other Responsibility Matters

10. Communications with City Council, Advisory Committee and City Staff Disclosure of Contacts with Council Members

APPENDIX

1. RC – DBE Instructions

2. Federal Contract Clauses

3. Compliance with Laws and Requirements

City of El Monte – Transit and Paratransit Operations - RFP 7 of 77

REQUEST FOR PROPOSALS (RFP)
EL MONTE TRANSIT AND PARATRANSIT OPERATIONS - 2022

I. DESCRIPTION OF THE PROJECT

The City of El Monte (hereafter referred to as “the Cit y”) is soliciting proposals from qualified firms to provide transportation services as outlined in Part I. Section B, Scope of Services. All proposals shall be for the complete management, maintenance and the operation of Fixed Route Transit (FRT) and Paratransit/Dial-A-Ride (DAR) services.

The City reserves the right to award separate contracts for the operation of fixed route transit services and Dial-A-Ride services.

This Request for Proposal (hereby referred to as “RFP”) is soliciting separate cost proposals for fixed route transit and paratransit/Dial-A-Ride services for a period of five (5) years, with three (3) one -year options to extend (hereinafter “Term” or “Agreement Term”).

Proposers may respond to this RFP either one of the following two ways:
• Proposals submitted by one Proposer to provide fixed route transit and/or paratransit services within their company; or
• Proposals submitted by p artnerships between multiple Proposers to jointly provide the fixed route transit and paratransit services. Und er this scenario, there will be only one prime Contractor with Subcontractor(s) providing a portion of the work.

City of El Monte – Transit and Paratransit Operations - RFP 8 of 77

A. BACKGROUND

With a population of approximately 116,000 residents, t he City of El Monte is the tenth largest city in Los Angeles County . The City, which lies between two major freeways (I- 60 and I-10), is located in the San Gabriel Valley, east of Los Angeles.

The City of El Monte began providing local transit services Monday – Saturday in 1988 and paratransit services Monday – Sunday in 1989. Sunday fixed route transit was provided in December 2014, with funds initially provided through FTA’s JARC Grant.

These programs are currently funded with Prop A Local Return funds.

FIXED ROUTE SERVICE DESCRIPTION

In December 1988, El Monte Transit, formerly known as the “El Monte Trolley Company,” began Monday – Saturday fixed route transit operations with four routes. Significant growth led to the introduction of an additional route in November 1990 for a total of five routes (Red, Blue, Yellow, Green and Orange) serving the City, shown in Exhibit A.

Over 376,350 passengers were transported in fiscal year 18 -19, with 21,400 revenue hours. Seven (7), 32’ compressed natural gas transit buses are used to meet contracted transit needs.

RED ROUTE
The Red Route has been in operation since 1988. The Red Route operates in a clockwise loop through the northwest portions of El Monte. Its major trip generators include office buildings along Valley Boulevard, shopping centers along Lower Azusa Avenue, Arroyo High School, Lambert Park, Metro Bus Station and several elementary schools along the route before returning to the El Monte Trolley Station (7.7 miles per loop).

BLUE ROUTE
The Blue Route has been in operation since 1988. The Blue Route operates in a clockwise loop through the northeast portions of El Monte. Its major trip generators include the businesses and shopping centers along Peck Road, several elementary schools and Zamora Park before returning to the El Monte Trolley Station (8.0 miles per loop).

YELLOW ROUTE
The Yellow Route has been in operation since 1988. The Yellow Route operates in a counterclockwise loop through the southeast portions of El Monte . Its major tr ip generators include government and office buildings along Valley Boulevard; El Monte’s Aquatic, Community and Senior Centers; Five Points Shopping Center ; El Monte High School; Mountain View High School; Mt. View Park; Arceo Park and several elementary City of El Monte – Transit and Paratransit Operations - RFP 9 of 77

schools along the route before returning to the El Monte Trolley Station (6.5 miles per loop).

GREEN ROUTE
The Green Route has been in operation since 1988. The Green Route operates in a clockwise loop through the southwest portio ns of El Monte. Its major trip generators include government and office buildings along Valley Boulevard and Garvey Avenue, Five Points Shopping Center, Fletcher Park , M etro Bus Station and several elementary schools along the route before returning to the El Monte Trolley Station (5.8 miles per loop).

ORANGE ROUTE
In response to heavy transit demand in the southeast portion of the City, t he Orange Route began operations in November 1990. The Orange Route operates in a clockwise loop through the southeast portions of El Monte. Its major trip generators include government and office buildings along Valley Boulevard, Mountain View High School, El Monte High School ; El Monte’s Aquatic, Community and Senior Citizen Centers; Arceo Park and several elementary schools along the route before returning to the El Monte Trolley Station (6.7 miles per loop).

DIAL-A-RIDE (DAR) PARATRANSIT SERVICE DESCRIPTION

The City of El Monte has operated a paratransit Dial-A-Ride service since 1989. El Monte’s Dial-A-Ride is currently a demand-response system serving the residents of the City of El Monte with curb-to-curb transportation service. Service is available to El Monte residents who are at least 55 years of age or disabled residents of any age. The City maintains a client database of approximately 4,685 DAR registrants. In fiscal year 18-19, 20,278 DAR passengers were transported, with 9,042 paid revenue hours. Five (5) wheelchair accessible vans and one (1) small paratransit bus are used to meet program needs. Exhibit B is the City’s “Dial-A-Ride Transportation” Program handout.

Qualified El Monte residents may use DAR to travel anywhere within the City of El Monte, and up to five (5) miles out of the City for medical appointments. A map of the service area is shown in Exhibit C.

The majority of El Monte DAR trip generators are for healthcare. A detailed list of some out-of-town trip generators is provided in Exhibit D.

MAINTENANCE AND FUELING FACILITIES

Fixed Route Transit:

City of El Monte – Transit and Paratransit Operations - RFP 10 of 77

El Monte Transit buses are owned by the City of El Monte. All vehicles are operated and maintained at the current Contractor’s operations facility. The City provides CNG fuel for all City-owned buses, with fuel dispensed from El Monte’s CNG refueling station located at 3629 Cypress Avenue in El Monte.

Dial-A-Ride Program:

The Dial-A-Ride vehicles are owned by the City of El Mont e. All vehicle s are operated and maintained at the current Contractor’s operations facility. Contractor provides fuel for all vehicles.

B. SCOPE OF SERVICES

The City is soliciting proposals for fixed route transit services and paratransit services for a Contract Services Agreement (hereinafter “Agreement” or “Contract”) for a term of five (5) years, with three (3) one-year options to extend. The Agreement will become effective immediately upon execution by all parties (hereinafter “Effective Date”). Contractor shall begin operation services beginning on July 1, 2022 (hereinafter “Operations Date”).

Starting on the first day of the Agreement Term, the Contractor shall provide safe, efficient and economical bus service according to the fixed route maps and schedules published and approved by the City.

The Contractor shall also provide safe, efficient and economical paratransit Dial-A-Ride service for El Monte’s elderly and disabled passengers.

As an integral part of providing both fixed route and paratransit services, the Contractor shall:
• Comply with all service standards and provisions outlined in the RFP; • Take steps necessary to ensure the safety and reasonable comfort and convenience of the public utilizing these services;
• Charge only such fares as may be directed by the City; • Comply with all policies, practices, procedures, terms and conditions as may be directed by the City with regard to collection, security for disposit ion of fares and any other service revenues;
• Comply with all policies, practices, pro cedures, terms and conditions as may be directed by the City with regard to matters such as passes, tickets, coupons, tokens, transfers, transfer systems, interconnections between different modes of transportation and interconnections between different transportation agencies; • Comply with all policies, practices, procedures, terms and conditions required by City of El Monte – Transit and Paratransit Operations - RFP 11 of 77

use of Federal, State, and other funds;
• Comply with all policies, p ractices, procedures, terms and conditions as may be directed by the City with regard to the availability and distribution of schedules and other printed material for such service and related transportation services, including distribution of such schedule s and materials on vehicles providing services under the Agreement;
• Conduct such serv ices, and its business and operations as they relate to such services, in a safe, sound, economical, efficient, and customer-friendly manner; • Comply with all City efforts to improve efficiency; and • Comply with all applicable provisions of Federal, State a nd local law s and regulations including, but not limited to , the following : 49 Code of Federal Regulations (C.F.R.) Parts 27, 37, and 38; 49 C.F.R. Part 609; 28 C.F.R. Parts 35 and 36; and 41 C.F.R. Part 101 -19; 49 U.S. C 5333 (b) Transit Employee Protection

FIXED ROUTE OPERATIONS

The Contractor shall provide all facilities, equipment, supplies, services and personnel necessary to operate El Monte transit services unless specifically identified in this document.

Schedules
The fixed route transit servic e operate s per printed schedule provided by the City.

Schedules are printed with departure times at “time points” along the route. Schedules are attached as Exhibit A.

Additional Stops
Additional transit stops along each route are made at Metro and Foothill bus stops and at nearside corners of controlled intersections.

Service Holidays
Fixed route services do not operate on the following holidays:
▪ New Year’s Day (first day of January)
▪ Presidents’ Day (February)
▪ Easter Sunday
▪ Memorial Day (last Monday in May)
▪ Independence Day (fourth day of July)
▪ Labor Day (first Monday in September)
▪ Thanksgiving Day (fourth Thursday in November)
City of El Monte – Transit and Paratransit Operations - RFP 12 of 77

▪ Christmas Day (twenty-fifth day of December)
* Service will end at 5:30 p.m. on Christmas Eve and New Year’s Eve

Required Driver Services (Fixed Route Transit)

In addition to operating the vehicle and performing a pre-trip inspection of the vehicle prior to operation, including cycling of the wheelchair ramp, fixed route drivers are required to perform the following functions:
• Operate wheelchair lift and secure wheelchair passengers; • Accurately input and maintain detailed passenger and trip information using daily run/trip sheets (Exhibit H) . Failure to maintain accurate daily trip sheets and reports will result in penalties/liquidated damages to the Contractor; • Provide accurate completed daily run/trip sheets to the Contractor’s Fixed Route Operations Manager, who will review and make any needed corrections to the driver’s data input (fuel and mileage odometer readings, etc.). The Manager must sign each form, verifying the information is accurate. The Manager must correctly total the number of passengers by payment method and include a signature verifying the accuracy of the information on the forms, prior to submitting the information to City staff. Failure to provide accurate information to the City (no more than a 5% error rate) will result in penalties/liquidated damages to the Contractor;
• Change destination sign information as needed;
• Collect fares;
• Clearly call out bus st ops (which are time points , major cross streets or at El Monte Transit/Metro/Foothill transfer points) upon app roach, per the City’s “ Transit Operator Notice” of “Reasonable Modification/ Accommodation Requirements for Fixed Route Services,” Exhibit E; • When one or more individual s are standing at a designated City bus stop that also serves other transit agencies (M etro and/or Foothill Transit), a driver is required to stop, open doors and call out the stop location and route – Passengers are not required to flag the driver down per Exhibit E; • When one or more individual s are standing at a City bus stop, drivers are to stop and announce the stop location and route – Passengers are not required to flag the driver down;
• Submit “Unusual Incident Reports” to City after out -of-ordinary incidents arise during the service;
• Hand out and collect on-board passenger surveys;
• Hand out service notifications and promotional gifts; City of El Monte – Transit and Paratransit Operations - RFP 13 of 77 • Fill schedule holders daily before pullout; and
• Other data collection as necessary.

Current Service Statistics
Contractors are requested to submit proposals to operate El Monte’s Fixed Route Transit Program for five (5) years. The City of El Monte seeks to improve on the fixed route transit service delivery. Table 1 shows the Fixed Route Transit Operating Statistics for the last three (3) years.

TABLE 1: Fixed Route Operating Statistics
Table 1: Fixed Route Transit Operating Statistics (Totals may be rounded) Adjustments/Variance in Vehicle Service Hours and/or Service The City may elect, at its discretion, to modify or change the service criteria. Modifications may include, but are not limited to:
• Adding or deleting service area or routes
• Increasing, decreasing, or changing operating hours
• Expanding or decreasing service hours.

If the number of Vehicle Revenue Hours (VRH) varies by more than 25%, the City and Contractor will renegotiate the V RH rate for that contract year. Only the marginal costs (driver wages and vehicle maintenance) will be renegotiated.

Charter Service
Contractor may, from time to time, be requested to provide special transportation service in addition to those described in this RFP. The Contractor shall provide this service under the same terms and conditions of the contra ct, unless agreed to otherwise. The

FIXED ROUTE
TRANSIT FY 18-19 FY 19-20 FY 20-21
Actual Vehicle
Revenue Miles 178,388 175,564 181,003
Vehicle Revenue
Hours 21,266 21,326 21,307
Total Miles 184,443 184,893 187,378
Total Trips 25,940 26,045 26,010
Total Passengers 376,359 297,821 143,568
Operating Expense $962,628 $1,048,172 $1,143,185
Farebox Return $146,800 $114,929 $56,367
City of El Monte – Transit and Paratransit Operations - RFP 14 of 77 Contractor will not be allowed to use any vehicles for charter service, unless directed to do so by the City. Examples of the City’s possible approved charter services are:
• Transporting residents or employees during emergencies • City of El Monte sponsored events
Emergency Operations
The El Monte Transit vehicles may be called upon to provide emergency transportation during City emergencies. The Contractor shall provide the City with the following:
• A lockbox located at the Contractor’s site, with keys (if applicable) to all City-owned vehicles;
• Keys and alarm codes to access the Contractor’s facilities, key lockbox, and vehicles (if applicable);
• All vehicles will be fueled and ready for service; each vehicle must have a full tank prior to morning service, with the exception of out-of-service vehicles displaying red tags/signage placed on the steering wheel;
• An up-to-date list of all local drivers’ names and phone numbers to be called into service if needed, at any time day or night, within a 60-minute window; • A current list to the City of cell and home phone numbers for key staff; and • Vehicles deployed in a manner described by the City of El Monte.

The City will pay each driver who provides emergency transportation service a minimum of four hours-worth of work.

City-Owned Vehicles
The City of El Monte will furnish City-owned vehicles as specified in Exhibit F. Contractor shall use and operate all City equipment only in accordance with the terms and provisions of the RFP, all applicable Federal, State and local laws and regulations, and solely for the purpose of providing transportation services and other services on behalf of the City.

Title to the vehicles and equipment are registered in the name of the City, and at all times remain the sole property of the City of El Monte. Contractor shall not permit any of the vehicles to become subject to any lien, charge or encumbrance. The City shall retain duplicate s ets of keys for all v ehicles (if applicable). In the event of an after -hours emergency, the City shall have access to all City-owned transit vehicles located at the Contractor’s facilities.

The Contractor shall require that due care is taken in operating and maintaining City vehicles to ensure that the effective vehicle life and road performance is maximized.

City of El Monte – Transit and Paratransit Operations - RFP 15 of 77

PARATRANSIT/DIAL-A-RIDE (DAR) OPERATIONS
The Contractor shall provide all facilities, vehicles, fuel, equipment, supplies, services and personnel necessary to operate the El Monte Dial -A-Ride service, unless specifically identified in this document. City-owned vehicles will be provided by the City.

Hours of Operation
Dial-A-Ride service operates IN CITY during the following hours:

Monday - Friday: 7:00 a.m. - 6:00 p.m.

Saturday: 8:00 a.m. - 4:00 p.m.

Sunday: 8:00 a.m. - 4:00 p.m.

Last pickups are one-half hour before closing.

Dial-A-Ride service operates OUT OF CITY during the following hours:

Monday – Friday (only): 8:00 a.m. - 5:00 p.m.

Last pickups for out-of-town service is 4:30 p.m.

Service Holidays
Dial-A-Ride service does not operate on the following holidays:
• New Year’s Day (first day of January)
• Presidents’ Day (February)
• Easter Sunday
• Memorial Day (last Monday in May)
• Independence Day (fourth day of July)
• Labor Day (first Monday in September)
• Thanksgiving Day (fourth Thursday in November)
• Christmas Day (twenty-fifth day of December)
• Service ends at 5:30 P.M. on Christmas Eve and New Year’s Eve (Monday – Friday)
Required Driver Services (Paratransit/Dial-A-Ride)
In addition to taking the passenger to and from their destination and performing a pre-trip safety inspection of vehicle s, Dial-A-Ride drivers are required to perform the following functions:
• Help passengers in and out of vehicle
• Operate wheelchair lift and secure wheelchair passengers • Collect fares
• Carry and store up to five (5) shopping bags into vehicle for each passenger
City of El Monte – Transit and Paratransit Operations - RFP 16 of 77 • Input and m aintain accurate trip log (s). Failure to maintain accurate dai ly trip sheets and reports will result in penalties/liquidated damages to the driver and/or Contractor (Exhibit I)
• Submit timely “Unusual Incident Reports” to the City, subsequent to each out- of-ordinary incident occurring while in-service
• Hand out service notifications, passenger surveys and promotional gifts • Other data collection as needed
Current Service Statistics
The City of El Monte seeks to improve on Dial-A-Ride service delivery. Table 2 shows the Dial-A-Ride Operating Statistics for the last three (3) years.

TABLE 2: Dial-A-Ride Operating Statistics
Table 2: Dial-A-Ride Operating Statistics (Totals may be rounded) Adjustments to Service
The Dial-A-Ride service may be adjusted throughout the Agreement Term to better serve our clients. The City may elect, at its discretion, to modify or change the service criteria.

Modifications may include, but are not limited to:
• Adding or deleting service areas
• Increasing, decreasing or changing operating hours and/or services offered to residents
• Expanding or decreasing service hours
If the number of Vehicle Revenue Hours (VRH) varies by more than 25%, the City and Contractor will renegotiate the VRH rate (amount paid to Contractor). Only the marginal DIAL-A-RIDE FY 18-19 FY 19-20 FY 20-21
Vehicle Revenue Miles 72,487 61,480 40,998
Vehicle Revenue Hours 9,042 7,057 4,927
Total Miles (Not NTD) 88,977 68,432 46,095
Total Passenger Trips 18,277 16,211 9,469
Total Passengers 20,278 18,128 10,242
Operating Expense $513,039 $470,359 $355,920
Farebox Return $11,310 $10,249 $6,328
Passengers Per VRH 2.24 2.24 2.08
City of El Monte – Transit and Paratransit Operations - RFP 17 of 77 costs (driver wages and maintenance) will be taken into consideration when renegotiating the VRH rate.

Performance Requirements
Passengers per Vehicle Service Hour:
• Regardless of how t rips are to be provided on the DAR system, the Contractor must meet or exceed the City’s standard of 2.25 passengers per vehicle service hour for the first two (2) years and a minimum of 2.5 passengers per vehicle service hour thereafter. Penalties/liquidated damages may be assessed every month if requirement is not met (See Part I. Section C).

Wait-Time Window:
• The wait -time window for DAR trips will be from five ( 5) minutes before the reservation time to 15 minutes after the reservation time (20 minutes) . Trips not meeting this window will be deemed as late and penalties/liquidated damages may be assessed if the monthly on-time performance falls below 97%.

Registration Database
City of El Monte staff handles registration for the DAR system. This includes processing applications and determining eligibility. The City will provide to Contractor a copy of the current database of DAR registrants, which is in a Microsoft Office Access database format. The database includes all information that is included on the DAR registration form and any updates that have been made. The Contractor will be responsible for maintaining the integrity and confidentiality of their database and making a daily backup copy.

Trip Reservation and Dispatching
Telephone Number
• The Contractor will assume financial responsibility for the existing Dial -A-Ride customer service telephone number, which provides local telephone service to residents of El Monte.

Reservations and Customer Service
• The Contractor will provide trained staff to answer the DAR reservation/customer service phone number during all Dial -A-Ride operating hours. All DAR staff must be able to clearly communicate in English. There must always be a staff member(s) immediately available who is fluent in Spanish. If in-house staff is unable to assist all residents, Contractor shall provide an interpreting service to allow communications with El Monte residents of all languages. All calls must be answered within three (3) City of El Monte – Transit and Paratransit Operations - RFP 18 of 77 rings. Customers shall not be put on hold for long er than three ( 3) minutes.

Penalties/liquidated damages may be assessed if these requirements are not met.

Accepting Trip Requests and Scheduling
• Registered Dial-A-Ride customers must be allowed to schedule all out-of-town pickup and return trips in advance (from 24 hours up to one week prior to desired trip). Same- day service is demand response. No more than 20% of the trips during any day can be subscription-based
service. The City will determine a priority system and guidelines for subscription trips.

Dispatch Recordkeeping
• Dispatch supervisors will maintain records that enab le the Contractor to provide necessary data to the City upon request. This will include but not be limited to:
o Total trip request calls
o Number of trip denials
o Reason for trip denial
o Number of trips scheduled
o Number of subscription trips scheduled
o Trip Information
o Customer name and DAR Identification Number
o Vehicle used
o Trip origin and destination
o Scheduled pickup time
o Actual pickup time
o Actual arrival time (at destination)
o Unusual Incidents (Exhibit L)
o Other information as requested.

Fixed Route Notification
Staff must be trained on all the local and regional fixed route transit services/agencies (El Monte Transit, Foothill Transit , Metro, etc. ) within the DAR service area. In order to provide options to City residents, Contractor will be required to give transit information phone numbers to DAR registrants who request to make paratransit trips which alternatively could be provided by El Monte Transit, Foothill Transit or Los Angeles Metro fixed route transit services.

Staff will offer to mail El Monte Transit schedules to customers who are interested in these services. The Contractor will stock current Transit schedules and will mail schedules within 24 hours of a customer’s request.

City of El Monte – Transit and Paratransit Operations - RFP 19 of 77

GENERAL SERVICES REQUIREMENTS FOR TRANSIT AND PARATRANSIT

Vehicle Fueling
All City-owned vehicles provided for transit service will be fueled by the Contractor at the City’s CNG refueling station located at 3629 Cypress Avenue in El Monte or at a designated location determined by City Staff. The City vehicles provided for paratransit services must be fueled by the Contractor at the Contractor’s expense.

Vehicle Maintenance
The Contractor is responsible for maintaining and keeping all vehicles used to provide service under this Contract in excellent mechanical condition. Contractor shall ensure that their employees, vehicles, facilities and equipment meet all applicable laws, codes and safety standards as set by Federal, State and local governments.

The Contractor, at its sole cost and expense, shall provide lubricants, parts, repairs, paint, supplies, labor , road-call services and all other necessary equipment required for the maintenance and operation of the vehicles and equipment utilized in providing contracted transit and paratransit services. All parts and supplies will be Original Equipment Manufacturer (OEM) or approved equals.

The Contractor shall provide a clear and detailed City -approved system of a tiered level ongoing preventive maintenance program, appropriate to the fleet, which meet or exceeds CHP and manufacturer’s standards. Contractor shall mainta in a separate maintenance file for each vehicle containing all maintenance records pertaining thereto.

Contractor shall submit the scheduled maintenance and prevent ive maintenance schedule to the City. Vehicle inspection records for each vehicle must include at minimum the following:
• Inspection Date
• Vehicle Mileage
• Description of Work Performed
• Parts and Supplies Used
• Name and signature of mechanic performing the work
• Signature of Contractor’s Maintenance Manager indicating that the work was performed to the standards specified herein

Mechanic Requirements
The Contractor must always have at least one mechanic (Maintenance Manager included) on staff which has an ASE (Automotive Service Excellence) Medium/Heavy Truck “Master Technician” designation. Contractor must also have at least one mechanic which has an ASE Certification in Heating, Ventilation and Air Conditioning (HVAC) Systems. All mechanics must have alternative fuel maintenance training in Compressed City of El Monte – Transit and Paratransit Operations - RFP 20 of 77

Natural Gas (CNG). Mechanics and service workers must have the appropriate licenses to operate all vehicles.

Pre-Trip Inspection
Contractor shall require each driver to inspect each vehicle with regard to safety, function, and appearance prior to the start of service each day. A daily Pre -Trip Inspection form shall be completed prior to start of service and submitted to the Maintenance Manager for all vehicles. Contractor shall immediately repair or replace, prior to placing into service, any vehicle with a safety or operational problem.

Warranty Maintenance
Neither the City nor the Contractor is the manufacturer of the City’s equipment or the manufacturer’s agent, and neither the City nor the Contractor makes any express or implied warranty of any nature regarding the City’s equipment, including, but not limited to: its merchantability or fitness for any particular purpose; its design or condition; its workmanship; its freedom from latent defects; its compliance with the requirements of any law, rule, specification, or contract; or its non -infringement of any patent, trademark or license.

Provided that the City or the manufacturer has supplied required warranty documents to the Contractor, the Contractor shall take all actions required to preserve any and all manufacturers’ warranties regarding the City’s equipment.

Refueling
City staff shall train the Contractor’s personnel in safety and proper compressed natural gas (CNG) refueling techniques for the Fixed Route Transit Program, prior to fueling the City vehicles. The Contractor shall train the appro priate personnel in proper gasoline fueling techniques for the Dial-A-Ride Program. Contractor shall ensure that under no circumstances shall passengers be allowed onboard the vehicles during refueling. To be prepared for any after -hour emergencies, Contractor shall ensure that each vehicle ha s a full fuel tank before the start of the next service day.

Wheelchair
The Contractor shall ensure that Wheelchair Lifts are operational on all vehicles in the fleet. Penalties/L iquidated Damages may be assessed i f wheelchair lifts fail while in service, and not immediately removed from service and replaced with a backup vehicle.

Climate Control Systems
Contractor shall maintain the heating and air conditioning units in proper working condition so that they are av ailable at any time during the service hours and offer the most comfortable environment inside the vehicle regardless of the outside climatic City of El Monte – Transit and Paratransit Operations - RFP 21 of 77

conditions. Contractor shall require that drivers continually monitor climate control units during the day to ensu re that they are operating properly. In -service vehicles without working heating or air conditioning will be exchanged within one loop or sooner or Penalties/Liquidated Damages may be assessed.

Other Vehicle Systems
The Contractor is responsible for maintaining all other systems onboard the vehicles. This includes:
o Radios
o Public Address Systems
o Destination signs
o Fire suppression equipment
o Security cameras, digital surveillance system , data collection software and hardware, etc.

Vehicle Interior
Contractor shall maintain the interior passenger compartment in good repair. It shall be free of exhaust fumes and deposits from the engine or engine compartment. Contractor shall also ensure that all corners and seams are securely fastened to the floor at all times; that the doors, stop notification devices and public address system work properly. The driver’s area shall be clean at all times. E ach driver’s personal items should be kept in a secure area and out of sight. The dashboard is to be free of papers, tras h and loose materials. The driver’s seat shall be maintained in accordance with the standards stated below for passenger seats. The interior will be checked for damage and cleared of trash at the conclusion of each trip or “loop.” The Contractor or any of its staff may not attach or place any markings on the interior of the vehicle.

Contractor shall perform the following maintenance daily:
• Sweep, clean and remove all trash, gum, sticky substances, fore ign objects, dirt and dust
• Clean driver’s area and dashboard so it is free of dust, stains or grease • Clean all interior and exterior windows , r emoving dust, fingerprints, smudges, writing, water spots, streaks and unpleasant odors
• Clean passenger seats to the extent that they are dust free and free of all fore ign substances
• Clean all ledges, stanchions, handrails, modesty panels, passenger signal strip/cord and remove dust, grease, gum or sticky substances

Contractor shall perform the following interior maintenance each week:
• Replace window (or Inserts) if ANY markings are present City of El Monte – Transit and Paratransit Operations - RFP 22 of 77

• Replace or repair seat (or Inserts) if ANY markings are present • Repair seats if there are ANY rips or tears
• Remove graffiti from ALL interior and exterior surfaces of the vehicle • Replace window glass if scratched, broken or cracked
• Repair or replace damaged schedule holders (fixed route only)

Contractor shall perform the following interior maintenance monthly or sooner if needed:
• Shampoo fabric seats

Exterior
Contractor shall be responsible for assuring that all of the vehicle body c omponents, appurtenances, and frame shall be sound and undamaged and retain original colors. The exterior body shall be free of cracks, dents, scrapes, graffiti and any other markings not approved by the City. The Contractor or any of it s staff may not att ach or place any markings on the exterior of the vehicle without written permission from the City.

Contractor shall perform the following maintenance as needed:
• Clean and/or paint wheel rims after brake jobs

Contractor shall perform th e following mainten ance a minimum of two-three days per week:
• Wash vehicle

Contractor shall perform the following interior maintenance each week:
• Ensure destination signs are working and repair if necessary

Contractor shall perform the following exterior maintenance twice per year:
• Wax vehicle

City Inspections
The City shall have the right to inspect any and all vehicles or cause same to be inspected at any time with or without prior notice to Contractor. The City shall also have the right to demand from time to time a written statement from the Contractor setting forth the condition of the City equipment or any part of it. The Contractor shall furnish such a statement to the City within 10 days after receipt of the City’s demand. Should the City or its designee determine, in its sole discretion, that any City-owned equipment has not been maintained in accordance with the Agreement, the City or its designee shall report all deficiencies to the Contractor in writing. Except for safety-related deficiencies, which shall be corrected as soon as reasonably possible prior to placing the vehicle in service, the Contractor shall have 14 days to correct the reported deficiencies and to notify the City in writing of the correction.

City of El Monte – Transit and Paratransit Operations - RFP 23 of 77

Vehicle Out-of-Service Criteria
The Contractor sh all not operate any vehicle that the City designates as unsafe for service. Vehicles must pass a City inspection after repairs are made and before the vehicle can go back into service. The Contractor is subject to Penalties/Liquidated Damages for having vehicles that are pulled out of service and not repaired and replaced back into service within twenty-one (21) days. The following is the list of criteria used by the City’s Mechanical Maintenance Administrator to determine if a vehicle is unsafe for service:
• Failing a CHP Inspection
• Any violation of Title 49 Code of Federal Regulations, North American Commercial Vehicle Critical Safety Inspection Items and Out Of Service Criteria • Any fuel leak
• Any liquid leakage beyond a minor seepage
• Removal of any component, without replacement, that has not been approved by the City’s designated mechanical maintenance agency
• Identification of any sub standard repair or condition tha t could put the City of El Monte, their employees or the public at risk of health hazard or injury • Overfilling of engine or transmission fluid
• And that which is provided under all local, state and federal regulations

California Highway Patrol Inspections
The Contractor shall maintain satisfactory California Highway Patrol (CHP) terminal inspection throughout the life of the Contract (proof of CHP certification is required). The Contractor must make all vehicles available for inspection by the CHP as necessary. The Contractor must also follow CHP maintenance record guidelines and make all records available for inspection. Penalties/Liquidated Damages may be assessed every t ime a vehicle fails a CHP inspection or re-inspection. The Contractor must notify the City within four ( 4) hours of an inspection failure and state what is being done to correct the deficiency. A copy of the CHP inspection reports shall be forwarded to the City within 24 hours.

Road Calls/Re-route Notification
In the event of a vehicle failure while in service, Contractor shall deploy a vehicle immediately upon notification to replace the failed vehicle. The failed vehicle shall display “Out of Service” o n the front and side Destination Signs. Contractor shall n otify the City within 15 minutes in the event that a vehicle fails while in service or while traveling to or from service. Failure to do so will result in Penalties/Liquidated Damages.

City of El Monte – Transit and Paratransit Operations - RFP 24 of 77

In the event that a re-route becomes necessary (due to road closure, construction, train, etc.), Contractor will immediately notify the City with re-route proposal for City approval.

Miles between Road Calls
Contractor shall monitor miles between road calls for each vehicle used in revenue service. The City will use this information to calculate a monthly average road call interval for both fixed route and paratransit services.

Return of City Vehicles
In the event the initial Agreement Term or any extension thereaft er is terminated or expired, Contractor shall abide by the following conditions:
• All City-owned vehicles and related records shall be surrendered and delivered to the City immediately
• The vehicles must be in appropriate mechanical con dition as specified in Part II, Section I and throughout the RFP. Contractor is responsible for returning vehicles in an acceptable appearance and mechanical condition per Exhibit G, “Sample City Master Agreement”

If Contractor fails to abide by the conditions, any payments du e will be held and, if necessary, amounts may be deducted to cover the cost of providing vehicles or making necessary repairs as per the “Contract Service Agreement” and the RFP.

OPERATIONAL EMERGENCIES

The Contractor shall be responsible for th e enforcement of policies with regard to operational emergencies. The City may revise or establish additional policies. Contractor shall be responsible for the handling and resolution of all operational emergencies and contingencies including, but not limited to, the following:

1. Hazardous Conditions
Transit Operators shall report all hazardous road conditions (i.e., downed trees, potholes and uneven road surfaces, malfunctioning signals, etc.) in the City to the ir supervisor.

Contractor, in turn, shall immediately notify the City of such conditions and shall take necessary precautions to safeguard passengers and personnel.

2. In-Service Vehicle Failures
Contractor shall require the Transit Operators to report any in -service vehicle failure to their supervisor. The supervisor will attempt to ascertain the problem, use good judgment, and instruct the Transit Operator to take appropriate corrective action. If necessa ry, the supervisor will immediately send a spare vehicle to the location, and the Transit Operator City of El Monte – Transit and Paratransit Operations - RFP 25 of 77

and passengers will change vehicle and continue in -service. Contractor, if necessary, shall send a mechanic to the location in order to take corrective measu res and/or supervise the towing of the vehicle. Contractor shall report any in-service vehicle failures to the City immediately and not later than the start of the next service day.

3. Wheelchair Lift Failure
Contractor shall be responsible for the prope r operation and maintenance of all wheelchair lifts. Contractor shall require Transit Operators to report all in -service lift failures to the Contractor's supervisor. If the lift fails while attempting to board a wheelchair passenger, the supervisor shall promptly arrange for alternate transportation for the passenger in the wheelchair inconven ienced by the lift breakdown. If the lift fails while attempting discharge of a wheelchair passenger, the Transit O perator shall manually operate the lift and notify the supervisor. The supervisor shall arrange a vehicle change as quickly as reasonably possible following any lift failure. Contractor shall report all in-service lift failures to the City no later than the start of the next service day.

4. Passenger Disturbances
Contractor shall instruct Transit Operators to report nonpayment of fares; graffiti or other vandalism on the vehicles; pushing, shoving and other disturbing or dangerous conduct; and other serious passenger disturbances to the Transit Operator’s supervisor or dispatcher. The supervisor shall use good judgment in handling the passen ger disturbance by appraising the situation, issuing appropriate instructions to the Transit Operator and request law enforcement assistance if necessary.

5. Medical Assistance to Passengers
Contractor's employees shall use good judgment in responding to passenger accidents, injuries or illnesses occurring on the vehicles. In the event of a passenger requiring medical assistance, the Transit Operator shall immediatel y advise the Contractor's supervisor by radio of the situation and location of the vehicle , and the supervisor shall notify the County Fire Department/Paramedics for assistance. An incident report shall be completed documenting the incident with a copy to the City no later than the start of the next service day.

6. Accidents
Contractor shall require all Transit Operators to report any accident or incident involving the vehicle to the Contractor's supervisor. The supervisor shall use good judgment in handling the situation and shall immediately notify police or fire department if necessary.

The supervisor shall report all accidents to the City by telephone immediately. Both the Transit Operator and supervisor will complete an accident report approved by the City, with copy to the City no later than the start of the next service day. The Contr actor shall submit all accident-related reports to the DMV as required.

City of El Monte – Transit and Paratransit Operations - RFP 26 of 77

ADMINISTRATION REQUIREMENTS FOR FIXED ROUTE AND PARATRANSIT

SERVICES

Project Management
Contractor shall provide the necessary man agement, field supervisors, and administrative personnel with expertise to customary industry standards. Contractor shall manage services in accordance with the guidelines and parameters established herein.

The Contractor shall submit a staffing plan to the City. The City reserves the r ight to approve the final staffing plan submitted by the Contractor.

Supervision
The full-time supervision of the transit services and day-to-day operations shall be vested in the Contractor and shall consist of, but not be limited to, an assigned General Manager.

Under this position will be a Fixed Route Operations Manager, a Paratransit Operations Manager and a Maintenance Manager. Contractor shall assign individual(s) to this operation and those individual(s) shall show, by decision and action, t o be competent in all aspects of services.

Key Personnel
The General Manager, Fixed Route Operations Manager, Paratransit Operatio ns Manager, and Maintenance Manager are all key personnel and will be individually approved in writing by the City before ass uming these positions. These individuals are of critical importance to a successful service operation and are a significant component of the contractor selection process. As a result, Fixed Route Operations Manager and Paratransit Operations Manager, also referred to as “Project Manager(s),” shall be assigned solely to this Agreement and may not be reassigned to any other operation internally or to an associated firm of Contractor without prior written approval of the City, or be assigned tasks outside of the Agreement requirements with the City of El Monte as this may prohibit adequate time required for proper administration, management, maintenance, etc., tasks necessary for providing quality transit and paratransit services to our El Monte community . This paragraph shall not app ly in the event said individual (s) either voluntarily or involuntarily terminate s employment with Contractor. Violation of this paragraph may result in penalties/liquidated damages or other remedies up to and including termination of the Agreement.

The C ity may, at its sole discretion, accept or reject any individual proposed by the Contractor both during the contract startup and for any replacement during the life of this contract. The City may also, at its sole option, require t he replacement of any key personnel.

City of El Monte – Transit and Paratransit Operations - RFP 27 of 77

Reservationists
Dedicated reservationists shall be assigned to this Agreement, ensuring that accurate program information is related to residents and that customer service levels consistently meet Contractor and City expectations.

Employee Selection and Supervision
Contractor shall be responsible for the employment and supervision of al l employees necessary to perform the service operations contemplated under the agreement to be executed with the C ity. Such responsibilities shall include emplo yee recruitment, screening, selection, training, supervision, employee relations, evaluation, retention and termination.

Contractor shall use appropriate driver screening and selection criteria in order to employ drivers. These criteria will include Depar tment of Motor Vehicles license check and physical examination sufficient to meet all applicable requirements for transit and paratransit service vehicle operations.

Contractor shall at all times have in effect an employee substance abuse/alcohol abuse-testing program for all employees in safety-sensitive positions including personnel engaged in the operation, maintenance and control of vehicles and equipment used in the performance of services per all Federal, State and local requirements.

Contractor shall make all reasonable efforts to ensure that employees having contact with the public in the course of their duties are of good moral character. Any such employee who is convicted of a felony or a crime involving moral turpitude before or during the time of his/her employment shall not be permitted to operate any vehicles used in the performance of contracted services.

Contractor shall be responsible to recruit a sufficient number of bilingual employees to ensure that the bilingual communications requirements are met.

Contractor shall at all times comply with applicable state and federal employment laws, including section 1735 of the California Labor Code and Title VI of the Civil Rights Act of 1964, as amended.

Transit Operator Requirements
Contractor shall employ only such persons as are competent and qualified to provide all services in accordance with the requirements of this RFP and City policies, practices, procedures and standards. All employees shall meet all applicable qu alifications established by the federal, state and local laws and regulations.

City of El Monte – Transit and Paratransit Operations - RFP 28 of 77

Contractor shall conduct pre-employment DMV checks of all personnel hired for service and shall join the California DMV Pull Notice Program, whereby the Contractor shall be notified of any activity on a Transit Operator’s driving record. Contractor shall provide annual pull-notice printouts for each driver who operates vehicles under this contract.

New drivers or drivers that transfer into the programs under this contract will present a DMV printout, no older than 7 days, prior to beginning to drive vehicles under this contract.

Any Transit Operator exceeding the California DMV point system or with a revoked or suspended license will not be allowed to operate the City’s service. Contractor shall notify the City of the results of these checks.

The City reserves the right to require reassignment of drivers or removal completely from service at its sole discretion. Any driver providing service under this Contract wil l at all times be:
• Legally licensed and qualified to operate the vehicles to which they are assigned.

This includes the following requirements:
o Have no reckless driving violations;
o Have no more than three (3) moving violations during the five (5) year period preceding the City permit/licensing renewal;
o Have no more than one (1) moving violation within the twelve (12) month period immediately preceding the City permit/licensing renewal; and o Have n ever been convicted of a drug or alcohol offense, verified by a California Department of Justice cr iminal background check or had his or her license suspended due to a drug or alcohol offense. • Sober and have no addiction to the use of alcohol or controlled substances. If driver is found to be under the influence while driving, they will be subject to immediate termination for cause
• Not subject to any outstanding warrants for arrest
• Alert, careful, courteous and competent in their driving and customer relations habits
• Free from using any personal electronic devices while driving . At no time shall the driver use their cell phone for texting (reading and writing), e -mailing or answering/making phone calls while driving. If driver is found using a personal electronic device, penalties/liquidated damages may be accessed, including driver suspension or termination for cause
• Sensitive to passengers’ needs, including assisting passengers upon their request
• Neat and clean in appearance and in uniform acceptable to the City. Transit Operators shall wear name tags clearly displaying their names while performing their duties
City of El Monte – Transit and Paratransit Operations - RFP 29 of 77

• Knowledgeable about the service area street network
• Able to read, write, speak and understand English adequately as solely determined by the City. Bilingual skills in Spanish, Chinese and Vietnamese are desirable • Able to handle complaints and problems as required
• Drivers must post a driver nameplate in the vehicle, so it is visible to passengers • Transit Operators may not request or in any way solicit tips from customers.

Permits and Miscellaneous Licenses
The Contractor and their employees will hold and provide copies of valid permits, licenses, certificates and other documents as are required by Federal, State, County, City and other governmental or regulatory bodies to legally engage in the services to be provided under this contract. Contr actor will notify the City of any suspension, termination, lapses, non -renewals or restriction of required licenses, certificates, or other documents which may be cause for termination of this Contract. Contractor i s responsible for payment of all related permit and licensing fees.

Drug & Alcohol Testing
Contractors who perform safety -sensitive functions must comply with FTA’s substance abuse management program under 49 C.F.R. part 655 “Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations.” Contractors providing testing services involving the performance of safety sensitive activities must comply with 49 C.F.R. pa rt 40, “Procedures for Transportation Workplace Drug and Alcohol Testing Programs.” The Contractor must provide an ongoing program for drug and alcohol testing of drivers and other personnel in compliance with the State and US Department of Transportati on Procedures for Transportation Workplace Drug and Alcohol Testing Programs (49 CFR Part 40) and comply with the Federal Motor Carrier Safety Administration (FMCSA) rule for employees who hold Commercial Driver’s Licenses (CDLs) (49 CFR part 382). o Proof of compliance form, (Form 8), is not required to be filled out and submitted with proposal as FTA monies are not currently funding these programs. If future FTA funds are utilized, Form 8 will be required by contractor.

Driver Uniforms
The Contractor must provide uniforms to all drivers. At minimum the uniform will include coordinating shirts and uniform pants that identify the Contractor’s name and the employee’s name. No denim, jeans or short pants will be acceptable as part of a uniform.

If jackets or cold weather gear is worn it must also be uniformed and clearly identify the Contractor’s name and the employee ’s name. If hats are worn, they must be uniformed with Contractor logo. These uniforms will be subject to City approval.

City of El Monte – Transit and Paratransit Operations - RFP 30 of 77

Driver Training
Transit Operators must be trained in all operational procedures relating to the system.

Training must include techni ques for dealing with the public in a helpful and courteous manner, basic information about the routes and the City of El Monte, and sensitivity and empathy training directed towards the needs of elderly and disabled passengers, in compliance with the Americans with Disabilities Act. Contractor shall describe how it will maintain an ongoing employee safety and training program.

Transit Operators shall be trained to operate all types of vehicles, wheelchair lifts, ramps and securement systems, as well as, other equipment which they may be expected to use in fixed route services. This requirement pertains to all Transit Operators, both regularly assigned and relief Transit Operators.

Contractor shall provide all drivers with initial and ongoing training in , at minimum, the following topics:
• Vehicle operation
• Safe vehicle maneuvering
• Defensive driving
• General vehicle handling and safety
• Emergency first aid
• Cardiopulmonary Resuscitation (CPR)
• Passenger assistance techniques (including operation of lift equipment) • Passenger relations / customer service
• ADA requirements and sensitivity training

Contractor to ensure that ongoing training required by federal, state and/or other governmental or regulatory bodies is provided to staff to maintain proper licenses, certificates, etc., and that detailed driver training records are kept by the Contractor and accessible upon request for review by City staff and the CHP.

City Policy Training
All drivers will be provided an orientation to the City policies related to pas senger assistance requirements, sensitivity issues, fares and other policies. City staff will work with driver training staff to ensure that necessary topics are included in the orientation and may participate on a periodic basis in the orientation sessions and/or safety meetings to review such policies or present changes in policies that impact drivers.

Employment Contracts, Labor Agreements, Labor Protection and Civil Rights The Contractor may deal with and enter into written agreements with its employee s.

Contractor shall notify the City of any labor negotiations being conducted with its employees, shall keep the City fully informed of the status and progress of such City of El Monte – Transit and Paratransit Operations - RFP 31 of 77

negotiations, shall permit the City to observe such negotiat ions if the City so requests , shall confer and consult with the City about the negotiating positions taken by Contractor in such negotiations if the City so request s and shall not enter into or agree to modify or amend any labor agreement without the City’ s prior written approval. Th e City shall not directly negotiate with collective bargaining agents recognized by the Contractor without the Contractor’s consent provided, however, that this provision shall not be construed to prohibit communications or negotiations relating to the City’s obligations and rights under any applicable State laws.

Labor Protections: Transit Employee Protection, Title 49 U.S.C. 5333(b) requires that the interests of employees affected by assistance under most FTA programs shall be protected under arrangements the Secretary of Labor concludes are fair and equitable.

Employee protections under Section 5333(b) are required for FTA funded grants.

Civil Rights and Equal Opportunity: The Contractor agrees to comply with all applicable Civil Rights Statutes and implementing regulations.

Advertising / Promotions
The City will be responsible for advertising and promoting the transit and paratransit programs and will provide the funds and materials nec essary to carry out this responsibility. The Contractor will di stribute promotional materials or assist in public relation activities from time to time and only at the request of the City.

City of El Monte Fixed Route Transit and Paratransit Fares Fixed Route Fares:
• The current transit fare is $0.50 cents per person
The fare for children 5 years and older is $0.50; 4 years and under are free with each paying adult (two maximum per adult).

Paratransit Fares:
• DAR passenger fares differ by service area and trip type:
o One-way trip within the City of El Monte $ 0.50
o One-way trips out of the City of El Monte (medical only) $1.00 Fare Collection and Cash Handling Procedures
The fixed route fleet utilizes fareboxes to collect fares. The Contractor will use a City- approved method for collecting Dial-A-Ride fares. The Contractor will collect and deposit all fare revenues. Fare collection training shall be conducted by the Contractor and proper fare collection shall be enforced by all project personnel.

City of El Monte – Transit and Paratransit Operations - RFP 32 of 77

Farebox revenue shall be retained by Contractor and deducted from the monthly invoice billed to the City. The City will review any and all procedures submitted relating to the collection, recording, depositing and reporting of all cash receipts.

Contractor shall be responsible for providing security over collected funds , equipment in service and all inventoried fareboxes and associated equipment. Contractor shall develop, place into service and monitor procedure controls and security devices that will prevent theft or expose pilferage. Should there be any discrepancies between the actual revenue counts and the estimated revenue counts from the ridership data, and an investigation proves failure to adequately protect the City’s revenues by Contractor, then Contractor is responsible for monetary reimbursement to City.

Radio System
The Contractor is responsible f or any base stations or handheld radios needed for operations. The Contractor will also provide the City one handheld radio programmed to receive all frequencies used for operations.

The Contractor is also responsible for obtaining and paying for the necessary frequencies for the radio system. The cost of proper upkeep of the radios and replacement if damaged is the sole responsibility of Contractor. Contractor shall submit a list for approval of all radio frequencies and call letters to be used for each vehicle.

Payment
The City will pay the Contractor on a “Vehicle Revenue Hour” (VRH) basis, also referred to as “Revenue Hour,” for the fixed route and paratransit services. Transit Vehicle Service Hours are calculated as t he hours of operation of each vehicle during the scheduled operating hours (which includes scheduled layovers). Hours spent deadhea ding to and from the service area or from one route to another, training time, fueling time, lunchtime and storing vehicles d o not constitute service. Missed transit service will also be deducted. Paratransit revenue time will begin when first passenger boards the vehicle and will end when the last passenger is dropped off.

The Contractor will submit a detailed invoice to t he City by the tenth (10th) day of each month. The City will pay the Contractor within sixty (60) working days from the date of submission, provided that the invoice is complete and contains all necessary backup information, reports and other required documents.

All revenues co llected during any month shall be retained by Contractor and (1) accounted for in the monthly report for the month during which it was collected; and (2) shown on the monthly invoice required by this section as a deduction from any amount due to Contractor from the City.

City of El Monte – Transit and Paratransit Operations - RFP 33 of 77

Trolley Tokens: Contractor shall return all Trolley Tokens collected to the City by the 10th of each month and Contractor shall provide corresponding token fare documentation.

The City will deduct from invoices any penalties/liquidated damage payments due, based upon the City’s determination of performance in relation to the penalties/liquidated damage clauses of the RFP and Agreement.

The City will verify all data provided by Contractor and reimbursements/adjustments due to the City or the Contractor will be made after the close of each fiscal year (No later than September 30th of each year).

Data Collection & Reporting

Fixed Route Operating Data:
• Data collection and reporting on operational matters will be collected and tabulated for services to El Monte residents. Contractor will submit all reports to the City as requested. These reports will include those required by different funding agencies, as well as other reports /data the City may from time to time reque st related to operating performance.

• The following reports must be submitted ACCURATELY (Inaccurate documents/reports/trip sheets will be returned to the Contractor for corrections to be made and documents/reports/trip sheets must be returned to the City within 14 days or penalties/liquidated damages may be assessed):
o Unusual Incident Report (Daily) - Daily report of any out-of-the-ordinary incidents arising in the service to include, but not be limited to, disputes with or among passengers
o Down Vehicle Report (As-Needed) - The Contractor shall send a down vehicle report (faxed or emailed) within one hour of a vehicle going down while in service
o Monthly Operating Summary (Monthly) - The Contractor will submit this report with the monthly invoice. It must in clude, at a minimum, the following information:
▪ Total Monthly Ridership by Route, Bus Run (Loop), and Day ▪ Total Vehicle Revenue Hours (VRH) by Route, Bus Run, and Day
▪ Total Vehicle Revenue Miles (VRM) by Route, Bus Run, and Day
▪ Passengers per VRH by Route and Day
City of El Monte – Transit and Paratransit Operations - RFP 34 of 77

▪ Passengers per VRM by Route and Day
▪ Fares categorized by Route, Bus Run, and Day
▪ Wheelchair Passengers
▪ Token Passengers
▪ Bike Passengers
▪ Free Rides (children 4 and under – two free children with each paying adult)
▪ Access Services Riders (Participants only not Personal Care Attendants PCAs)
▪ Rio Hondo “GO RIO” Participants
▪ Employees riding free with the City Rideshare ID
▪ And other data required by FTA for the National Transit Database (NTD) and the City

(Fixed route transit sample El Monte Daily Trip Sheets and daily/monthly data spreadsheets are attached as Exhibit H for all data currently required).

Paratransit Operating Data:
• Data collection and reporting on operational matters will be collected and tabulated for services to El Monte residents. Contractor will submit all reports to the City as requested. These reports will include those required by different funding agencies, as well as other reports the City may from time to time request related to operating performance.

The following reports mus t be submitted ACCURATELY in hard -copy form (inaccurate documents/reports/trip sheets will be returned to the Contractor for correct ions to be made, and documents/reports/trip sheets must be returned to the City within 14 days or penalties/liquidated damages may be assessed):
o Unusual Incident Report (Daily) - Daily report of any out -of-the-ordinary incidents arising in service to include, but not be limited to, disputes with or among passengers
o Down Vehicle Report ( As-Needed) - The Contractor shall send a Down Vehicle Report within 15 minutes of a vehicle going down while in service o Monthly Operating Summary (Monthly) – The Contrac tor shall submit this report with the monthly invoice. The report must include at a minimum, the following information:
▪ Total Trips Requested
▪ Number of Trips Requested / Number of Trips Provided
▪ Trip Denials (including reason)
▪ Total Passenger Boardings
▪ Total Vehicle Revenue Hours
City of El Monte – Transit and Paratransit Operations - RFP 35 of 77

▪ Total Vehicle Revenue Miles
▪ Total Revenues Collected
▪ Number of No-Shows/Cancels
▪ Dedicated Passenger Average Trip Length
▪ And other data required by the NTD and the City

(Dial-A-Ride sample trip sheets and daily/monthly data spreadsheets are attached as Exhibit I for all data currently required)

National Transit Database (Fixed Route & Paratransit)
The Contractor shall gather required National Transit Database (NTD) data information throughout the year and prepare and submit data on a monthly basis to the CITY.

Records and Audits
Recordkeeping / Audit Controls
• The following recordkeeping and audit controls must be met:
o Contractor shall maintain financial records and reports relating to funds received during the contract
o Contractor shall maintain book s, records, documents, and other accounting procedures and practices which reflect all costs of any nature expended in the performance during the contract
o Records shall be subject to audit or inspection by duly authorized City, County, State or Federal personnel
o Contractor shall maintain all books, records and other rel evant documents related to the contract for four (4) years after final payment o All financial records directly related to the w ork performed in this contract shall be made available to the City upon request

• The Contractor must keep the minimum service records in addition to others required in this proposal:
o Contractor will provide access to , or copies of, daily driver trip sheets or any other operational records deemed necessary or requested by the City
o Upon request, the Contractor will supply the City with Contractor’s personnel policies, including reimbursement of policies for sick pay, overtime pay and wage scale. A list of current personnel will be maintained and submitted as requested by the City. The Contractor’s personnel policies will be in conformance with State and Federal laws

Service Accidents and Incidents
Accident Reporting:

City of El Monte – Transit and Paratransit Operations - RFP 36 of 77

• In the event of a traffic accident involving revenue or non -revenue equipment, immediate notification to police is mandatory. Contractor will notify the City within 10 minutes and present all necessary reports to the City within a twenty- four hour period
Incidents, Service Interruption and Missed Service Reporting:
• Contractor will log all incidents and service interruptions. The City will set criteria for when they must be contacted about incidents, depending on the severity of the incident . A monthly report outlining incidents, service interruptions and missed service will be provided

Customer Service
Customer Service Forms:
• Customer comments or complaints received by the Contractor or the City will be documented o n the “City of El Monte Customer Service Form.” The Contractor will return to the City a written response of the Contractor’s investigation/results of such comments or complaints within the time -frames specified below, unless otherwise instructed by the City:

Priority 1: Contractor to provide “written results” to the City within 24 hours from the date and time of receipt of a Customer Service Form

Priority 2: Contractor to provide “written results” to the City within 3 working days from the date and time of receipt of a Customer Service Form

Telephone Reservation and Information System
Contractor shall provide telephone equipment, all telephone information and dispatch personnel necessary to effectively respond to incoming calls at a quality and a level consistent with transit and paratransit (Dial-A-Ride) patron demand and in strict accordance with the operating days and hours set forth herein.

Contractor shall make special efforts to respond to telephone service and information requests from patrons who have hearing disabilities. Contractor will provide TDD equipment for communications with patrons who have hearing disabilities and will provide the capability to receive and accommodate telephone calls from callers speaking English, Spanish, Chinese, Vietnamese and all other languages during hours when Dial-A-Ride reservations may be made.

Contractor shall provide a telephone system with a minimum of three lines in rotary. A separate TDD number will need to be provided by the successful proposer. Upon termination of the agreement with the City of El Monte, the City reserves the rights to City of El Monte – Transit and Paratransit Operations - RFP 37 of 77

these telephone numbers as indicated above herein, and Contractor agrees to transfer said telephone numbers upon request.

On-Time Performance – Fixed Route Transit Service

The City has experienced problems with on-time performance of fixed route buses, specifically leaving bus stops before the scheduled departure times (“Running Hot”). This practice is unacceptable to the City. In order to eliminate this practice, the Contractor shall introduce a process to monitor, evaluate and ensure on -time performance for each of the five (5) routes. The Contractor shall provide a “Monitoring On-time Performance Plan” to the City to observe the drivers and ensure on-time performance. Elements of the plan may include the following:
• Implement a Secret Rider program, where a secret rider boards at least one (1) bus on each of the five routes at least one (1) time per month (minimum of five trips/month) to observe on-time performance. Secret riders must board buses at different times of days (some mornings, some afternoons) with different drivers, to ensure that there is a broad view of how the drivers are meeting their on-time performance goals. Inform drivers that a Secret Rider program is being implemented, so they are aware and mindful of their schedule • Implement a Follow -Behind Program, where designated staff could follow behind at least one (1) bus on each of the five (5) routes at least one (1) time per month (minimum of five trips/ month). Follow buses at different time of day, with different drivers, to ensure that there is a broad view of how the drivers are meeting their on-time performance goals
• Develop on-time performance goals for each driver and each route. Develop penalties for drivers who do not meet their on -time performance goals, which may include having discussions with Project Manager, retraining and suspension/termination for cause
• Develop a Tracking Form for monitors to complete and provide to the City

SERVICE STANDARDS

Contractor shall strive at all times to provide service in a manner that will increase system productivity while achieving or surpassing customer service expectations. Recognizing that the goals of productivity and customer service levels may conflict, the standards set within the RFP are reasonably attainable by Contractor, fair to the customer and consistent with City expectations.

At the option of the C ity of El Monte , the City may enforce the penalties indicated for substandard performance. Fa ilure to enforce any penalty for any such sub standard performance shall not serve to invalidate said criteria nor preclude future enforcement of City of El Monte – Transit and Paratransit Operations - RFP 38 of 77

that penalty. The City agrees that the penalties outlined in this RFP will not be enforced for the first 60 days of the Agreement.

Contractor and the City shall periodically meet to evaluate performance of the system based upon standards. If the standards are not fulfilling their intended purpose, standards shall be adjusted based upon recommendations made by Contractor with concurrence and final decision b y the City. Should it be found that the Contractor’s performance has contributed to the Contractor’s failure to achieve these standards , penalties will be assessed.

PENDING ISSUES / CONSIDERATIONS

The following issues, new programs and possible service changes may impact this contract and should be taken into consideration in the submission of any proposal.

COVID-19 Response
In response to COVID-19, a number of measures were put into place to help protect Transit Operators and customers. These m easures have included: requiring face coverings (Transit Operators and customers); enhancing cleaning of buses during and after service; blocking off certain seats on vehicles; etc.

The majority of the measures implemen ted are expected to continue as long as the pandemic continues. It is anticipated that fares and front door boarding will resume when permanent driver protective areas are installed.

Electrification Plan/ Zero Emission Bus (ZEB) Acquisition The California Air Resources Board Innovative Clea n Transit (ICT) Rule requires that beginning in 2026 25% of the City’s transit vehicle orders must be Zero Emission Buses (ZEB), with 100% of vehicle orders by 2029, and that 100% of the fleet be ZEB by 2040.

By 2023, this rule also requires that the City submit a ZEB Roll-Out Plan.

During the Agreement Term, the City may purchase ZEB’s; however, this is contingent upon the outcome of the study, grant funding opportunities, or direction of City Council. The selected Contractor will be expected to be able to provide the expertise and staff training necessary to successfully operate ZEB’s, at no additional cost to the City.

Interest in Microtransit and TNC Service Alternatives
The City has been considering possible servic e alternatives that would utili ze microtransit and Transportation Network Companies (TNCs), such as Uber and Lyft, to increase the efficiency and attractiveness of Dial -A-Ride and fixed route transit services at little or no increase in total system costs. Offerors with experience implementing and operating service City of El Monte – Transit and Paratransit Operations - RFP 39 of 77

alternatives utilizing microtransit and/or TNCs are invited to describe their experience and possible applications of these services to the City’s transit program.

C. PENALITIES/LIQUIDATED DAMAGES

The Contractor will strive at all times to provide service in a manner which will ensure responsive service to transit and paratransit customers, while at the same time maximize service reliability and safety. In order to identify key areas of concern to the City, various performance standards are described below for which penalty or liquidated damage fines may be assessed when service falls below the standard. “Penalty/Liquidated Damage” clauses described below may be assessed by the City no sooner than sixty (60) days after the initiation of the service.

The City of El Monte’s failure to assess penalties or liquidated damages shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this RFP.

The City may assess penalties/liquidated damages retroactively, up to 12 months.

Commencing Service
In the event the Contractor fails to commence service on July 1, 2022, the Contractor shall pay the City liquidated damages in the amount of $2,500 for each service day of delay.

Reservations and Customer Service
The DAR reservation/customer service phone number shall be attended during Dial -A- Ride operating hours. All DAR staff must be able to clearly communicate in English. There must al ways be a s taff member(s) immediately available who is fluent in Spanish. If Contractor’s in-house staff is unable to assist residents of all languages, Contractor must utilize an interpreting service to ensure that residents’ program needs are met (at the Contractor’s cost).

Penalty/Liquidated Damages: One Hundred Dollars ($100) per incident will be assessed if Contractor fails to provide program assistance to residents of all languages.

Telephone Hold Times
90% of calls shall be answered in less than three (3) minutes. 100% of all calls shall be answered in five (5) minutes or less.

Penalty/Liquidated Damages: One Hundred Dollars ($100) per month for each full or partial percentage point below the performance targets listed above.

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On-Time Performance / Rerouting (Fixed Route)
The City has set an on-time performance level of 95%. On-time performance is defined as departing from a scheduled time point less than one minute early and arriving at a scheduled time point no more than five (5) minutes late. The City will base the on-time performance on randomly sampled trips.

Penalty/Liquidated Damages: One Hundred Dollars ($100) per month for each full or partial percentage point below the 95% performance target.

Contractor is to inform the City with recommendation for all route detours prior to rerouting.

Penalty/Liquidated Damages: One hundred dollars ($100) per incident will be assessed if Contractor fails to contact the City and receive approval prior to required re-route.

Missed Service and Road Call Notification (Fixed Route) The City has set a minimum trip completion rate of 99%. This figure will be determined using figures reported by the Contractor. A trip where service was not operated will be considered missed.

Penalty/Liquidated Damages: One thousand dollars ($1,000) per month for each full or partial percentage point below the 99% performance target.

Penalty/Liquidated Damages: Two hundred and fifty dollar ($250) per incident will be assessed if the Contractor fails to contact the City as RFP’s “Road Call Notification” requires.

Vehicle Replacement - Down Vehicle or Pulled Vehicle
The Contractor is to immediately replace vehicles that are down and/or pulled out of service.

Penalty/Liquidated Damages: Two hundred and fifty dollars ($250) per incident will be assessed if the Contractor fails to replace a vehicle that was taken out of service (no more than 2 loops missed) in a timely manner.

Vehicle Out-of-Service Criteria
The Contractor shall not operate any vehicle that the City , code, regulation, etc., designates/indicates/references as unsafe for service.

City of El Monte – Transit and Paratransit Operations - RFP 41 of 77

Vehicles must pass a City inspection after repairs are made and before the vehicle can go back into service. The Contractor is subject to penalties/liquidated damages for having vehicles that are pulled out of service and not repaired and replaced back into service within twenty-one (21) days.

Penalty/Liquidated Damages: One hundred dollars ($100) per day beyond the maximum twenty-one days (21) out of service, without the City’s written approval.

On-Time Performance (Paratransit)
The City has set an on-time performance level of 97% for paratransit. On-time performance is defined as arriving to pick up a passenger no more than five (5) minutes before, and up to 15 minutes after the scheduled pick-up time. The City will base the on- time performance on field observations and the information reported by the Contractor.

Penalty/Liquidated Damages : One hundred dollars ($100) per month for each full or partial percentage point below the 97% performance target.

Missed Trip (Paratransit)
The City has set a trip completion target of 99% for paratransit. A missed trip will be defined as not arriving within 30 minutes of the scheduled pick -up time. The City will base the on -time per formance on field observations and information reported by the Contractor.

Penalty/Liquidated Damages: One thousand dollars ($1,000) per month for each full or partial percentage point below the 99% performance target.

Passengers / Vehicle Revenue Hour – VRH (Paratransit)
The City requires that the Contractor exceed a target of two and a quarter (2.25) passengers per V RH for the first year and two and a half (2.5) passengers per V RH thereafter (monthly average). The City will base this figure on infor mation reported by the Contractor.

Penalty/Liquidated Damages : One thousand dollars ($1,000) per month for having an average of less than 2.25 passengers per VRH for the first year and two and a half (2.5) passengers per VRH thereafter.

CHP Vehicle Inspection Failure (Fixed Route & Paratransit) To ensure safe, quality operations, the Contractor will be expected to pass all California Highway Patrol terminal inspections.

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Penalty/Liquidated Damages: One thousand dollars ($1,000) for each vehicle per day that fails a CHP vehicle inspection or re -inspection shall be assessed, until a satisfactory inspection report is obtained, and the vehicle is again available for service.

Wheelchair Lifts (Fixed Route & Paratransit)
The Contractor must maintain wheel chair lifts on all vehicles to operate in a safe manner. If a wheelchair lift malfunctions, the vehicle must be immediately removed from service and not placed back in service until repairs are made and wheelchair lift is fully and safely functioning . The City will determine compliance through Contractor reports, pullout inspections and random testing on route.

Penalty/Liquidated Damages : Two -hundred-fifty dollars ($250) per occurrence if any vehicle with a malfunctioning wheelchair lift is not immediately remove d from service and a replacement vehicle immediately returned to service.

Complaints (Fixed Route & Paratransit)
The standard for City -verified service complaints, exclusive of customer questions, comments or suggestions, will be receiving five (5) or fewer valid complaints within a calendar month. Multiple reports of the same occurrence will only count as one complaint.

The City will determine compliance by tracking customer service forms. The City will make the ultimate determination if a complaint is valid.

Penalty/Liquidated Damages : One thousand dollars ($1,000) per each substantiated service complaint as determined by the City, above the five (5) allowable per month.

Written Responses to Comments/Complaints
Contractor to provide the City with written results /responses of all customer complaints per Part I, Section B of RFP, “Customer Service.”

Penalty/Liquidated Damages : Two -hundred-fifty dollars ($250) per occurrence if Contractor’s responses to comments/complaints are not received by the City in a timely manner as outline in the RFP.

Key Personnel Retention
The Key Personnel are crucial to the day-to-day operations.

The City is requiring the Project Manager be 100% dedicated to the Agreement.

Penalty/Liquidated Damages : Twenty -Five thousand dollars ($25,000) if any Key Personnel are reassigned or promoted to another position by the Contractor without City consent during the Agreement Term or if Project Manager is not 100% dedicated to the City of El Monte – Transit and Paratransit Operations - RFP 43 of 77

Contract (which includes tasking 100% Project Manager(s) with tasks not relating to the Contract or services and tasks outlined in the RFP).

Accurate Data Submittals
Contractor must provide accurate data to the City. As inaccuracies have been problematic for the City, the Contractor shall implement steps to minimize these occurrences, including:

1. As the buses do not currently have automated passenger counting systems onboard, the Contractor must provide, at a minimum, a hand tally counter for each bus. Each counter must have the ability to count for at least eight (8) different rider payment types (paying riders, free riders, access pass, etc.).

2. Developing a formal training program, including a training manual, for both new and existing drivers, on how to correctly complete the paper trip sheets, including mileage information and number of riders for each type of trip.

3. Train staff supervisor whose job it is to review and total trip sheet information, to accurately calculate and total trip sheet rows and columns, and to make any corrections to incorrect driver input prior to sending the forms to the City.

In the future, the City plans to introduce on-bus technology that will automate their current manual process, in order to reduce reporting errors. Proposers with current access to automated processes may include such information in their RFP response.

If Contractor fails to pro vide accurate data to the City by way of El Monte Trolley D aily Trip Sheets (95% accuracy rate) and monthly reports, the City will provide Contractor with a written n otice requiring immediate improvement in reporting accuracy; if adequate improvement is not made within 30 days from delivery of the City’s written notice to the Contractor, penalty/liquidated damages will be assessed.

As the City of El Monte operates a t otal of five (5) routes per day for their fixed route service, 30 or 31 days per month, the City can expect to receive 150 – 155 trip sheets on a monthly basis. With a 95% accuracy rate, no more than eight (8) inaccurate trip sheets/month will be acceptab le to the City. For each inaccurate trip sheet the City receives in excess of eight (8) per month, the City will impose penalty/liquidated damages.

Inaccurate documents/reports/trip sheets will be returned to the Contractor for corrections to be made, an d documents/reports/trip sheets must be returned to the City within 14 days. If Contractor fails to provide documents after 14 days, the City will provide the Contractor with a written notice requiring immediate deliv ery of the documents; if the documents are not returned within 24 hours of the City’s written notice to the Contractor, penalty/liquidated damages will be assessed.

City of El Monte – Transit and Paratransit Operations - RFP 44 of 77

Penalty/Liquidated Damages: One thousand dollars ($ 1000) for the first month, if Contractor fails to provide accurate paperwork/data to the City. After the first occurrence, inaccurate trip sheets (eight (8) or more in a one -month period) provided to the City in subsequent months shall be assessed one thousand dollars ($1000), plus an additional two hundred and fifty dollars ($250) per inaccurate trip sheet provided by the Contractor to the City.

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II. INSTRUCTIONS, CONDITIONS AND NOTICES TO PROPOSERS

A. GENERAL ADMINISTRATIVE INFORMATION

The Proposer shall represent and warrant that it is sufficiently informed as to all matters affecting the performance of the work and the furnishing of labor, supplies, material or equipment called for in this proposal; that the proposal has been checked for errors and omissions, that the facts stated in the proposal are current and as intended and are a complete and correct statement of the facts stated therein for performing the work or furnishing the labor, supplies, materials or equipment required by the RFP. The Proposer waives any claim for the return of its proposal due to errors or omissions claimed to have been made in its proposal or for any other reason.

Each prospective Proposer understands and agrees that the City of El Monte, its elected and appointed officers, agents, employees and volunteers shall not be liable for:

• Any costs incurred by a Proposer in the preparation, delivery or presentation of a proposal.

• Any costs incurred by a Proposer in meeting the criteria as a result of making or submitting a pr oposal or subsequently in entering into a formal contract with the City of El Monte.

• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees or agents is intended to be used at the sole discretion and risk of the Proposer in the preparation of a proposal pursuant to this RFP.

• It is the Proposer responsibility to carefully examine the requirements, specifications, and conditions expressed in the RFP and fully inform themselves as to the quality and character of services required.

• Any changes made to the RFP will be made only by written addendum, duly issued by the City of El Monte. All addenda will be posted on PlanetBids.

• All responses to this RFP will become the property of the City of El Monte and will be retained or disposed of accordingly.

• The City of El Monte is an equal opportunity employer.

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• The City of El Monte reserves the right to modify or cancel this RFP, either in part or in its entirety, and to waive any informality in a proposal when to do so would be in the best interest of the City, and to negotiate directly with any of the firms making a proposal. Nothing in this RFP or the proposal process shall be construed in any manner as obligating the City to accept any proposal.

Unauthorized conditions, limitations, provisions attached to this RFP, or an incomplete package will render it non -responsive and may be cause for its rejection. No telephone , faxed or emailed proposals or modifications will be considered. The successful proposer shall abide by and obey all applicable federal, state, and city laws, including, but not limited to, the non-discrimination provisions of the laws of the United States of America, the State of California, and the City of El Monte.

The Proposer to whom the Agreement is awarded shall be required to enter into a written agreement with the City of El Monte in a form approved by the City Attorney, City Council and City Manager. The RFP, or any part thereof, and the proposer’s responses may be incorporated into and made a part of the final agreement; however, the City reserves the right to further negotiate the terms and conditions of the Agreement with the selected Proposer.

All proposals shall be firm offers and may not be withdrawn for a period of 180 days following the deadline date for submission of proposals noted herein.

All proposals submitted in response to this RFP will become the property of the City of El Monte. The Proposer must identify, in writing, all copyrighted material, trade secrets or other proprietary information that it claims is exempt from disclosure under the Public Records Act, California Government Code Section 6250, et seq. Any Proposer claiming such an exemption must also state in its proposal that the Proposer agrees to defend any action brought against the City for its refusal to disclose such material, trade secrets or other proprietary information to any party making a request, therefore. Any Proposer who fails to include such a statement shall be deemed to have waived its right to an exemption from disclosure as provided by said act.

The A greement shall be by and between the C ity and the Proposer and shall not be intended, nor be construed to create the relationship of agent, servant, employer/employee, partnership, joint vent ure, or association, as between the City and Proposer.

The Skills, training, knowledge and experience of Contractor are material to the City’s willingness to enter into the Agreement. Accordingly, City has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to City of El Monte – Transit and Paratransit Operations - RFP 47 of 77

be undertaken by Contractor or on behalf of Contractor in the performance of the Agreement. In r ecognition of this interest, Contractor agrees that it shall not assign or transfer, either direct ly or indirectly or by operation of law, the Agreement or the performance of any of Contractor’s duties or obligations under the Agreement without the prior written consent of the City. In the absence of City’s prior written consent, any attempted assignment of transfer shall be ineffective, null and void and shall constitute a material breach of the Agreement.

In the event of a dispute based upon the successful Proposer’s/Proposers submission of a proposal and the City’s acceptance of same and to the fullest extent permitted by law, the successful Proposer/Proposers will be required to indemnify, defend and hold harmless at its expense, including the provision of legal counsel, the City, its agents, employees and officers from liability, claims, demands, damages and costs if such dispute or action arises solely upon the award of the proposal in compliance with federal, state and local laws.

B. PROPOSALS

In addition to addressing the Scope of Services section , proposals must also include all required information, policies, procedures, manual, forms, etc., as outlined in the RFP .

Proposals must be kept to 75 pages, excludi ng resumes, the required Forms and Appendix specified in this RFP to be returned with the Proposal Package. Further, the audited financial statement, driver training manual, and safety manual will not be counted towards the 75-page limit.

Background and Experience of the Proposer
Discuss the overall capabilities of the company. Include a brief description of the company’s history and recent relevant experience as it applies to the Scope of Services.

Proposed Personnel and Management Plan
The Proposer shall include an organizational chart showing the names of all proposed management staff. This shall include a “Project Manager(s)” who may be the City’s central contact person on day-to-day operations for both the fixed route and paratransit services.

The Fixed Route and Paratransit Manager(s) or “Project Manager(s)” shall be fully and solely dedicated to this contract for the term of the contract. A resume for the General Manager, Fixed Route Manager, Paratransit Manager, and Maintenance Manager must be included in the proposal. The resume should include the following:

• Name of staff member;
• Experience;
• Training;
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• Total effort of staff mem bers’ time allotted to the contract expressed in percentages; and
• Number of hours weekly.

Employee Training:

Provide a description of all employee training programs including driver, maintenance, management, reservationist, dispatch, road supervisor, and safety training. One complete copy of the driver trai ning program and safety program must be included with the proposal.

Employee Wages & Benefits:

Provide the salary range and benefits for the following positions:
• Fixed Route Driver
• Paratransit Driver
• Operations Supervisor
• Reservationist
• Road Supervisor
• Clerk
• Mechanic
• Service Worker

Proposer shall describe hiring policies and procedures, including approach and philosophy to minimize employee turnover and to maintain a stable work force.

Staffing Levels:

Provide a comprehensive list of all positions (as Full-Time Equivalent figures) and a brief description of the job assignments. Include every position to be provided within your proposal.

Maintenance Program/Strategy
In this section Proposers should discuss their maintenance program and str ategy including:
• Responding to road calls;
• Warranty coverage/inventory management;
• Recruitment of vehicle maintenance staff; and
• Vehicle maintenance hours of operation throughout Agreement Term.

Maintenance of Equipment:

Describe how vehicle maintenance will be performed at the Proposer’s facility during the first two years of the Contract. Outline which work will be in-house and which work will be City of El Monte – Transit and Paratransit Operations - RFP 49 of 77

performed in another manner. Provide descriptions for the type of equipment to be used for the maintenance.

Maintenance Personnel:

Indicate the number of personnel dedicated to maintaining all vehicles. Indicate the total number of full -time employees by position. Provide information on employee classifications and min imum quali fications. Also provide resumes for any “lead mechanics” that will be in charge when the Maintenance Manager is not onsite.

Preventive Maintenance Program:

Present the prevent ive maintenance plan including inspection classes, specific actions, and intervals; daily work assignment plan; and the procedures to insure fleet readiness and reliability.

Backup Transit Bus:

Indicate make and model of backup transit bus, if any, Proposer proposes to use to ensure uninterrupted fixed route transit services while maintenance is performed on City vehicles. The City to approve proposed transit bus and verify insurance coverage prior to placement into service.

Dial-A-Ride/Paratransit Operation Plan
Overall Operation Plan:
• Proposer shall provide a description of how its company proposes to provide the City’s Dial-A-Ride service.

Dispatching/Software:

Provide a description of how vehicles will be dispatched. List any software/hardware to be used for dispatching. If the system uses Global P ositioning System (G PS), please mention the type of GPS technology used and whether real -time GPS data can be provided to the City.

Facility/Fueling Description
The Proposer shall provide a detailed description of their proposed facility(s) where non- CNG vehicles are to be fueled, where all vehicles are to be maintained, and where all vehicles are to be stored during the Agreement Term. Include the address of the facility and describe the size and features of the facility, maintenance capabilities , storage capacity and the n umber of vehicles to be stored there, administrative office space, security and any other significant features.

The facility should meet the following minimum requirements:

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• The facility should be located within a five-mile ra dius of the El Monte Trolley Station located at 3679 Center Avenue, El Monte 91731. Th e El Monte transit buses may be called upon to provide emergency transportation during City emergencies (“Emergency Operations” under “Scope of Work” ). With sufficient justification, the City will consider other locations outside this radius.

Implementation/Transition Plan
The Proposer shall submit an implementation /transition and operational plan and schedule. These step -by-step plans shall include, at minimum, the following: staffing, personnel training, vehicle maintenance and storage, fueling, cleaning and washing, uniforms, farebox collection, licensing and permits, insurance, road calls, accidents/incidents, documentation and reporting. Also include any and all procedures relating to the collection, recording, depositing and reporting of all cash receipts.

The implementation schedule shall include all key dates and tasks that Proposer needs to complete prior to the startup date July 1, 2022.

Cost Proposal Form
All Proposers must complete Forms 1A through 1E , Cost Proposals (Attached). The monthly cost for each year of the contract should be used to create an annual cost for each service.

List of References
Proposer shall l ist five (5) current or former clients for whom similar or c omparable services have been performed. Include the name, mailing address and telephone number of the principal contact person for the contract. Also include the dates of service, description and location of the facilities serviced and a description of th e services provided.

Proposer shall also provide a list of all transit and paratransit services provided within the states of California, Arizona, Nevada, Oregon and Washington for the last five (5) years (including expired contracts). Proposer shall provide the name of the service operated, type of service, contracting agency name and years operated.

Financial Responsibility
The Proposer shall provide an audited financial statement to demonstrate the financial status of the Proposer in order to provide the required services through the Agreement Term and to finance the costs of services being proposed. This financial statement shall be, at a minimum, a compiled balance sheet and income statement signed by a certified public accountant (See Part III, “Re quired Qualification of Proposer” for additional requirements).

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Performance Bond
The Proposer shall deliver to the City , at the time of or prior to the execution of the Agreement, a Performance Bond issued by a surety company authorized to do business in the State of California in the amount of $150,000 and approved by the City ’s Risk Management Department . Said bond shall be conditioned upon the full and faithful performance by the Proposer of each covenant, promise, term, condition, undertaking set forth in the Agreement. The Performance Bond is attached and incorporated hereto this RFP (See Form 4).

Verbal Agreement or Conversation
No prior or current verbal conversations or agreements with any officer, agent or employee of the C ity shall affect or modify any terms or obligations of this RFP or any contract resulting from this procurement.

Proposals which fail to provide documentation responding to all of the required items outlined in the RFP may be considered non-responsive and rejected.

C. SUBMITTALS

Please submit one original and five (5) copies of the proposal. Proposals are not to exceed 75 pages in length (double-sided page to count as two pages) excluding resumes, the required Forms and Appendices to be returned with the Proposal. The aud ited financial statement, driver training manual, and safety manual will not be counted towards the 75 -page limit. Please use recycled paper and print on both sides, when possible.

Proposals must also include the following Forms and Appendices:

FORMS

1. 1A through 1D (and Optional Form 1E) Cost Proposal for Fixed Route Transit and Cost Proposal for Dial-A-Ride

2. Proposal Letter/Certificate of Acceptance

3. Proposal Check Sheet

4. Performance Bond

5. Certification Regarding Lobbying

6. False Claims/False Claims Act Certification

7. Civil Litigation History/Civil Litigation Certification

8. State of California Drug Free Workplace Certification City of El Monte – Transit and Paratransit Operations - RFP 52 of 77

9. Certification of Primary Participant Regarding Debarment, Suspension, and Other Responsibility Matters

10. Communications with City Council, Advisory Committee and City Staff Disclosure of Contacts with Council Members

APPENDIX

1. RC – DBE Instructions

2. Federal Contract Clauses

3. Compliance with Laws and Requirements

All proposals must be sealed in a package show ing the following information on the outside:

Addressed to: City Clerk
City of El Monte
City Hall East
11333 Valley Boulevard
El Monte, CA 91731
Attn: Sarah Zadok, Transportation Operations Manager

• Proposer’s name, address, fax number, phone number and email address. • “Proposal for the City of El Monte Fixed Route and Paratransit Services Contract 2022” and proposal due date.

The proposal package must be mailed or delivered to the above address prior to the closing date and time for r eceipt of proposals. Proposers mailing or shipping their proposals must allow sufficient delivery time to ensure timely receipt of their proposals by the time specified. Late proposals will not be accepted.

The City reserves the right to reject all prop osals for any reasons whether or not said proposals are responsive or non -responsive. The City reserves the right to reject any proposal which is non-responsive to this RFP. The City may, but shall not be required to, solicit additional information, orally or in writing, from one or more of the applicants relating to the content of their proposal. The City may, but shall not be required to, meet with one or more of the applicants prior to a preliminary selection of one or more applicants with which the City may choose to negotiate.

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D. NON-MANDATORY PRE-PROPOSAL CONFERENCE & QUESTIONS

Pre-Proposal Conference

A non-mandatory pre-proposal virtual conference will take place at 1:30PM Pacific Time, Thursday, October 28, 2021. The meeting will be held online using Microsoft Teams. Log-in credentials for the MS Teams meeting will be posted on PlanetBids.

Bidders are strongly encouraged to participate in the pre-proposal meeting.

Questions, Changes and Clarifications

Questions or clarifications regarding this Request for Proposals must be submitted no later than 2:00 PM (PT) Monday, November 1, 2021 via PlanetBIds.

Responses to any inquiries will be issued with an Addendum posted on PlanetBids no later than 5:00 PM, Tuesday, November 9, 2021.

If the request is received within 72 hours of the pre-proposal conference, these questions may be addressed in that forum. Proceedings of the pre-proposal conference will be distributed to all known interested parties, as well as any changes, clarifications or any addenda to the RFP.

E. CLOSING DATE

Proposals must be received by the City of El Monte no later than 4:00 p.m., Tuesday, November 23, 2021. Late proposals will not be accepted and will be returned unopened.

Proposals must be submitted in a manner addressing each and every item outlined in the RFP.

The City will not accept proposals submitted by facsimile copy or electronically.

Responsibility for submitting the proposal and pricing to the City on or before the above stated time is SOLELY AND STRICTLY that of the P roposer. The City will in no way be responsible for the delays in the delivery of the mail or delays caused by any other occurrence. The City will not be responsible for premature opening of proposals not properly marked.

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F. SELECTION PROCESS

This section describes the selection process by which proposals will be evaluated and a selection made for a pot ential award. Proposals will be evaluated by an Evaluation Committee comprised of a minimum of two City staff, the City’s consultant, and possibly a third-party familiar with the subject matter. The City may elect to request additional materials and/or hold additional discussions and/or interviews with Proposers determined to be within the competitive range, in order to confidently make the decision to award the contract to the Proposer whose proposal is determined to be in the overall best interest of the City of El Monte.

Proposals will be evaluated based upon consideration of the criteria of “Minimum Qualifications” and “Selection Criteria.” Final determination of a Proposer’s qualification will be made based upon all the selection criteria and inform ation received during the evaluation and interview process. Award will be given to a responsive and responsible Proposer for the proposal which is found to be most advantageous to the City on a “best value” basis, with price and other factors listed below considered. Accordingly, the City may not necessarily make an award t o the Proposer with the highest technical ranking, nor award to the Prop oser with the lowest cost proposal, if doing so would not be in the overall best interest of the City.

The “Selection Criteria” are listed in the relative order of importance. As proposals are determined by the City to be more equivalent in their technical merits, the evaluated price becomes incrementally more important ; when technical proposals are evaluated as essentially equal, price may be a deciding factor.

Minimum Qualifications
The following are the requirements for responsible Prop osers, all of which must be met by the Proposer:
• Sufficient financial strength, resources and the capability to finance the work to be performed and complete the Agreement in a satisfactory manner; • Ability to obtain required insurance, with coverage values that meet or exceed the City’s minimum requirements;
• Evidence that the human and physical resources will be sufficient to perform the Agreement as specified and assure the level of service required; and • Evidence that the Proposer possess es the qualifications and experience necessary to perform adequately and meet the Agreement requirements based on past performance and client references.

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Selection Criteria

A City-formed Evaluation Committee will review and evaluate all proposals submitte d in accordance with this RFP. Evaluation of the proposals will be based on the competitive selection process, in which the evaluation of proposals will not be limited to price alone.

This committee will use the following selection criteria to evaluate the proposals:

Cost Proposal (30%)
• Reasonableness of the total price and competitiveness of this amount with other offers received
• Adequacy of data in support of figures quoted
• Reasonableness of unit price (where applicable)
• Basis on which prices are quoted
• Accuracy

Qualifications and Experience of Contractors/Subcontractors (30%) • Demonstrated experience in performing work of a similar nature • Safety record
• Experience working with public agencies
• Strength and stability of firm
• Strength, stability, experience and technical competence of subcontractors (if applicable)
• Demonstrated experience with projects of a similar nature to meet on -time performance and data collection requirements
• Demonstrated experience in initiating a new service and adapting to changing service requirements
• Demonstrated experience with unique technologies present, including CNG - fueled vehicles and real-time arrival information technology • Demonstrated experience in compliance with all applicable federal, state and local codes, rules and regulations
• References with demonstrated success in providing similar services • Assessment of client references and information provided

Responsiveness of Proposal to RFP / Work Plan (20%)
• Depth of Proposer’s understanding of the City’s requirements as set forth in the Scope of Work and within this RFP
• Overall quality of the work-plan
• Logic, clarity and specificity of the work-plan
• Appropriateness of labor distribution among the activities • Ability to meet all service start dates
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• Reasonableness of service operations as proposed
• Proposed Implementation/start-up plan and schedule
• Bus cleaning program
• Preventive maintenance program
• Facility location and amenities
• Training program
• Safety program
• Quality control and quality assurance programs
• Utility of suggested technological innovations
• Producing required forms, manuals, procedures and miscellaneous information

Qualifications of Project and Management Staff (20%)
• Qualifications and experience of project staff, particularly Key Personnel • Key personnel’s level of involvement in performing related work outlined in the Proposer’s background and experience
• Overall quality of the staffing plan
• Labor relations record
• Employee selection and retention program
• Disciplinary program
• Concurrence in the restrictions on changes in managers (“Key Personnel”) • Wage and benefit levels paid to employees

Interview Process
The City may conduct interviews with all Proposers submitting a complete and responsive proposal, if required. These interviews will be approximately one hour in length. The City will have a panel comprised of City staff , the City’s consultant who is assisting in this process, and, if available, expert(s) from other entities in the fixed route and paratransit fields. All Key Personnel must attend (or participate in) the Proposer interview.

G. PROPOSAL PROTEST PROCEDURE

A Proposer may protest a proposal award if he/she believes that the a ward was inconsistent with City policy or the proposal’s specifications or was not in compliance with State or Federal law or guidelines.

A protest must be filed in writi ng with the City Manager or her designee within five (5) business days after webpage posting of recommended Contract award. The Proposer shall submit all documents supporting or justifying the protest. A Proposer’s failure to file City of El Monte – Transit and Paratransit Operations - RFP 57 of 77

a timely protest shall constitute waiver of his/her rights to protest the award of the Contract.

Any Proposer submitting a proposal may file a protest of the City’s intent to award the Contract, provided that each and all of the following conditions are met:
• The protest must be submitted in writing to the City Clerk’s Office (e -mailed protests will not be acce pted) before 5:00 p.m. of the fifth business day following the webpage posting of recommended Contract award
• The initial protest document must contain a complete statement of any and all bases for the protest including, without limitation, all facts, suppo rting documentation, legal authorities and argument(s) in support of the grounds for the protest; any matters not set forth in the written protest shall be deemed waived. All factual contentions must be supported by competent, admissible and creditable evidence
• The protest must refer to the specific portions of all documents which form the basis of the protest
• The protest must include the name, address and telephone number of the person representing the protesting party

The protestor is solely responsibl e for the completeness and validity of the information provided. Any documents relevant to the protest should be attached to the written submission. Documents which are readily available on the Internet may be referenced with an appropriate link.

Protests shall be submitted in accordance with the requirements of this RFP and any directions included in the solicitation. Protests shall be addressed to the Director of Public Works or designee.

The Director of Public Works or designee shall be responsible for overseeing the decision process and for the content of the decision. The Public Works Director shall ensure that all relevant parties within City have been involved in the decision -making process and shall, as circumstances require, obtain the concurrence of the City Manager or other personnel in a decision prior to its issuance.

City may decide a protes t solely upon the written submission. The protest submission should, therefore, include all materials necessary to support the protester’s position.

If the procurement uses federal funds, a notice of receipt of a protest must be given to the appropriate FTA regional office.

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The procedure and time limits set forth in this Section are mandatory and are the Proposer’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures shall constitute waiver of any right to further pursue the protest, including filing a California Government Code Claim or legal proceeding.

H. DRAFT AGREEMENT

The successful Proposer to whom an awar d is made will be required to enter into a n Agreement with City substantially similar to the Sample Agreement provided as Exhibit G to the RFP. This RFP and the selected Proposer’s proposal package will be made a part of the ultimate Agreement.

Execution of Agreement
If the Proposer is an individual, he or she shall execute the Agreement personally. If the Proposer is a partnership, the Agreement shall be executed by all partners, or by a managing general partner lawfully empowered to bind the partnership. If the Proposer is a corporation, two officers of the corporation must execute it, or by a person authorized by the corporation to execute written contracts on its behalf, and the corporate seal affixed thereto. If the corporate seal is not affixed t o the Agreement, or if it is executed by a person other than an officer, there must be attached to the Agreement a certified copy of a resolution of the corporation authorizing such officer or person to execute written agreements for and on behalf of the corporation. If the Proposer is a joint venture, the Agreement must be executed on behalf of each participating firm by officers or other officials who have full and proper authorization to do so.

I. VEHICLE LEASE TERMS

Basic Lease Terms
The Agreement con templates and encompasses a lease of city -owned vehicles to the successful proposer. Initially, the City hereby leases to the Contractor seven (7) transit- style buses, five (5) paratransit vans and one (1) paratransit bus (collectively, the “buses” or individually, a “bus”), which shall be dedicated and used by the Contractor solely and exclusively for the purpose of providing the public mass transportation service set forth in the Agreement. Under no circumstances, may the Contractor use the aforementione d buses for any purpose other than the purpose set forth in the Agreement. The buses may not be used or operated in any other jurisdiction other than the City of El Monte and may not be used in the service of any other pe rsons or entities other than those persons contemplated under the Agreement. The vehicle identification numbers of the buses are attached and incorporated hereto as Exhibit F. The Parties acknowledge, understand and agree that the Agreement is inclusive of the City’s related RFP and the Contractor’s corresponding response to the RFP.

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Vehicle Lease Term

The lease of City vehicles to the successful Proposer will commence no sooner than the Effective Date of the Agreement and terminates automatically at the termination or expiration of the Agreement or any extension term of the Agreement. Contractor shall deliver possession of the City vehicles to the City promptly upon the termination of the Agreement, but in no event later than five ( 5) days following the effective date of the termination.

Compensation

In consideration for the City’s lease of the buses, the Contractor shall pay the City the sum of One Dollar ($1.00).

Maintenance, Repairs and Operating Expense

Consistent with any and all maintenance requirements set forth in the Agreement or any extension, amendment or modification thereto (including the RFP), Contractor shall pay for all maintenance and repairs to keep the buses in good working order and condit ion and shall pay any other expenses associated with operating the vehicle. Contractor shall comply with all maintenance requirements set forth in the Agreement, and upon the termination of the Agreement shall return the buses to the City in good condition, with no excessive or unacceptable wear and use.

Wear and Use Standards
Excessive or unacceptable wear and use includes, but is not limited to:
a. glass breakage or discoloration
b. damage or deterioration of body, fenders, metal work, trim or paint c. torn dash, floor covers, seats, upholstery or interior work d. any wheels or tires that are missing or not in safe condition, or e. any damage that makes the vehicle either unsafe or unlawful to operate

Vehicle Insurance
Contractor shall comply with all insurance requirements set forth in the Agreement or any extension thereto, including any insurance required under the RFP.

Theft, Destruction, and Substitution
The Contractor assumes full responsibility for the theft, loss or destruction of the buses or any one of them while under Contractors’ possession or control, including but not limited to those periods in which the buses are being operated by Contractor. In the event City of El Monte – Transit and Paratransit Operations - RFP 60 of 77

of such theft, loss or destruction to the buses or any one of them, Contractor shall be required to compensate City for the full replacement cost of the vehicle.

Inspection
(a) City may, but does not assume the obligation to, inspect the buses at any time. If City asks to inspect a bus, Contractor will advise City in writing of the location of the bus and allow the inspection. If the bus is damaged or there is excessive or unacceptable wear and use, City will decide if the bus is reasonably repairable. If the bus is reasonably repairable, Contractor shall promptly have the necessary repairs made.

(b) Contractor further agrees to pay for a third -party inspection of the buses upon their return to City by Contractor following the expiration or termination of this Agreement or any extension of the same. Contractor agrees to pay for all such repairs recommended by the third-party inspector in order to bring th e vehicle into good operating condition. If Contractor cannot reasonably comply with this paragraph withi n the five -day period for the return of the buses, Contractor shall notify City of the need for additional time. City in its sole discretion may grant such additional time as may be needed to return the buses in good condition, provided the grant of such addit ional time is made in writing.

Contractor’s failure to r eturn the buses to City within the five -day return period , absent timely notification to the City of the need for additional time, and approval, shall constitute an event of default and a material breach of this Agreement.

Default
Contractor’s failure to comply with or perform any term, condition or duty of this Agreement or any extension, amendment or modification thereto shall constitute an event of default. If Contractor is in default, City may pursue any and all rights and remedies provided by law, including the right to sue Contractor for damages and/or recovery of the buses or any one of them as set forth in the template of the Agreement which is attached to this RFP.

Indemnification
The Contractor will also be bound to the indemnificat ion duties set forth in the template of the Agreement which is attached to this RFP.

J. FEDERAL FUNDING REQUIREMENTS
At any time during the Term of the Agreement or any extension term thereof, City may secure FTA grant funding to supplement funding used to compensate Contractor for the services contemplated in this RFP and sample Agreement. To facilitate the City’s ability to apply such funding to the services and tasks contemplated under the RFP and sample Agreement, the City and Contractor (hereinafter, the “Parties”) agree to at all times comply with those specific federal statutes and regulations, as the same may be amended City of El Monte – Transit and Paratransit Operations - RFP 61 of 77

from time to time, referenced and described in the FTA Grant Requirements (the “FTA Grant Requirements”) which are incorporated hereto as Appendix 2. By its submission of a proposal in response to the RFP and by the execution of the Agreement, each Proposer acknowledges, represents and agrees that the Proposer has reviewed the FTA Grant Requirements; understands the requirements, terms and conditions set forth therein and will comply with all such restrictions, terms and conditi ons; and will diligen tly keep itself of apprised of any potential changes to the FTA Grant Requirements and comply with the same.

K. COMPLIANCE WITH LAWS AND REQUIREMENTS
In performance of the services described herein, the Parties shall comply with all applicable federal, state and local laws and requirements including, but not limited to:

Equal Employment Opportunity, ADA, and Drug and Alcohol Testing Requirements. The complete text for compliance with laws and requirements is presented in Appendix 3.

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III. REQUIREMENTS AND REQUIRED QUALIFICATIONS OF PROPOSERS

Proposals for the management and operation of the Fixed Route Transit and Dial-A-Ride services will be evaluated by CITY to determine whether or not they meet the following required qualifications. Proposals which fail to provide documentation responding to all of the required items set out below, and in the RFP, may be considered non-responsive and will be rejected.

A. Experience

In order to be considered eligible and qualified, Proposer must have a minimum of five (5) years of experience in the field of providing public transportation services for systems similar to that contemplated herein. The Proposer should demonstrate familiarity with the management and operation of Fixed Route and Para transit Dial -A-Ride services, including all related tasks such as vehicle control and dispatch, training, safety, vehicle maintenance, etc. The Proposer must have the capability to provide qualified person nel to manage and operate the City of El Monte Fixed Route Transit and Dial-A-Ride services.

A statement of qualifications demonstrating the foregoing and listing the Proposer’s experience in the public transit field, together with the names, addresses an d telephone numbers of at least five (5) other clients for whom similar services are being provided, shall be furnished with the proposal.

B. Organization

The Proposer should submit a description of the firm’s organizational structure, history, legal status (i.e., partnership, corporation, etc.), list o f owners and officers, capabilities and experience and management philosophy. The City is particularly interested in the Proposer’s approach to managing local fixed route transit and paratransit Dial-a-Ride operations, organizational resources and expertise available, and the primary businesses or range of diversified businesses in which the Proposer’s firm is involved.

C. Resource Allocation

Proposer’s proposed allocation of contract resources must dem onstrate an understanding of Scope of Services requir ements as described in this RFP and attachments thereto. Proposer must submit a detailed budget breakdown on the COST PROPOSAL FORMS.

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D. Staffing

Proposer shall at all times be responsible for maintaining appropriate staffing levels, employing sufficien t, qualified and properly trained personnel to perform the management, administrative, call -taking, scheduling and dispatch, operating and maintenance functions necessary to operate El Monte’s tra nsit and paratransit /Dial-A- Ride operations.

The Proposer must submit a proposed staffing plan and organization chart indicating all management and staff employee positions, the number of full-time equivalent employees at each position (full-time equivalent employee) and salary and benefit schedules for each employee classification.

The staffing plan must include the resumes of all key personnel proposed for the contract, including vehicle maintenance supervision, showing all relevant education, traini ng and experience.

Proposer should also describe other pers onnel to the extent that their particular experience, skill and availability will affect the performance of this contract.

Proposer should also specifically address any technical resources and staff that will be available to assist with their local management at no additional cost to the City.

Proposer shall ensure that all employees operating transit service vehicles, administering the reservations, scheduling and dispatch and maintaining the revenue vehicles are trained to competence as appropriate for their positions and responsibilities.

E. Hiring and Personnel Policies

The Proposer shall use appropriate screening and selection criteria for employing personnel. Criteria shall include the California Department of Motor Vehicles (DMV) records, criminal background checks, pre -employment drug screening and physicals of all employees assigned to the City’s contracted pro grams. Personnel policies shall help ensure that all employees perform their duties in a safe, legal, courteous and professional manner at all times. Proposer shall provide the City with a copy of its employee handbook.

F. Accounting and Reporting

The Proposer must propose an adequate management information system to implement and maintain data collection, accounting and reporting requirem ents as specified in the Agreement (Exhibit G) and the RFP.

City of El Monte – Transit and Paratransit Operations - RFP 64 of 77

G. Financial Responsibility

Proposer shall provide a financial statement for the business entity submitting the proposal, as prepared by a certified public accountant, for its prior fiscal year, consisting of a balance sheet, profit and loss statement and such other financial statements as may be a ppropriate, which shall demonstrate that the Proposer possesses adequate financial ability and stability to enable the Proposer to fulfill its obligations in connection with the management and operation of Fixed Route Transit and Paratransit/Dial-A-Ride services under the terms of the agreement to be executed with the City. The City makes no representation that it will be able to maintain the confidentia lity of proposers’ financial information. A Proposer that submits financial information which it asks to have treated as confidential should submit a statement justifying its treatment as confidential under the California Public Records Act, citing relevan t sections of the Act, and label it as a separate exhibit, clearly identified as confidential as a trade secret or otherwise and cross - referenced in the proposal.

City reserves the right to require a Proposer which has deficiencies with respect to the City’s criteria for financial strength and stability to provide financial information regarding one or more principals or guarantors of Proposer, which principals or guarantors, upon approval by City, would be required to execute a guaranty of Proposer’s obligations upon award of the contract.

H. Reservations & Dispatch Function

Proposer’s proposal shall describe and detail how paratransit Dial -a-Ride service trip requests , cancellations and inquiries, and general requests for transit information will be ans wered. The proposal shall specify the technology and systems to be used to record, organize and maintain paratransit Dial -a-Ride service client records, trip reservations and dispatch records. Proposals shall also detail the languages that the Proposer’s reservations/dispatch center staff will be able to immediately support and how callers using other languages will be accommodated and how quickly such language services w ill be able to respond.

All Proposer’s must have reservation/dispatch center staff flu ent in English and Spanish, with immediate access to outside interpreters for all other languages.

I. Equipment

The Proposer shall provide all equipment other than service vehicles to operate the City’s Fixed Route Transit and Dial-A-Ride services.

City of El Monte – Transit and Paratransit Operations - RFP 65 of 77

J. Maintenance, Storage and Refueling of Vehicles

Each proposal shall specify the location where the Proposer contemplates maintaining and storing all vehicles, including Fixed Route Transit service buses, paratransit vans and bus es owned by the City. The Proposer’s proposal shall identify and describe the features of the proposed facility. At a minimum, such facility should have all the requirements as set forth in Part I, Section B (Scope of Services). Each Proposer shall disclose in its proposal the legal status of any and all facilities identified in support of its proposal, that is, whether the facility is presently owned or leased by Proposer or whether there is guarantee that the stated facility will be available for the Fixed Route Transit and Dial-A-Ride services.

The foregoing notwithstanding, the City’s Fixed Route Transit service buses shall be refueled at the City’s facility located at 3629 Cypress Avenue in El Monte , unless otherwise instructed by the City.

K. Maintenance Program

The Proposer must have the capability to carry out the complete maintenan ce program as outlined in this RFP. The Proposer must document in the proposal its maintenance record -keeping and accounting system, and procedures for administering a preventive maintenance program.

L. Safety Program

Proposer must have an ongoing, comprehensive safety program that shall be documented and described in the proposal. Each proposal shall include a copy of any written polices of the Proposer which set forth the Proposer’s ongoing, comprehensive safety program.

M. Screening and Selection Program

Each proposal must describe and document the Proposer’s screening program for vehicle operator’s employees including the Proposer’s substance abuse/alcohol abuse screening program. Each Proposer shall include a copy of any written policies which set forth the Proposer’s screening program.

N. Training and Retraining Program

Each PROPOSER must have a training program that will assure that all personnel will meet satisfactory standards and knowledge for performing Fixed Route Transit and Dial -A-Ride services. The training program must be documented in the City of El Monte – Transit and Paratransit Operations - RFP 66 of 77

proposal, and each proposal shall explain how replacement personnel to accommodate turnover are to be trained without detriment to t he transit and paratransit programs or the quality of training. The Proposer shall include a copy of any written policies of Proposer that set forth the Proposer’s training program.

O. Data Collection

Proposer shall describe and detail how it will meet or exceed all data collection, record-keeping, and reporting requirements specified herein.

P. Innovation and Route Reconfiguration
Proposer shall describe their ability and experience working with cities on innovations such as applications for real-time bus arrivals, route maps, and schedule; and on route reconfiguration.

Q. Implementation/Transition Plan and Time Schedule

Each Proposer shall submit an implementation/transition plan and time schedule setting forth the sequence of events and associated t ime requirements proposed to be undertaken from the point of contract award through the first full month of system operations under the new Agreement. The time schedule must demonstrate how the transition to the new Proposer on July 1 , 2022, will be accomplished with no disruption to the overall transit and paratransit programs.

City of El Monte – Transit and Paratransit Operations - RFP 67 of 77

IV. CONTRACTOR DUTIES AND RESPONSIBILITIES: MAINTENANCE

Contractor shall perform the duties and accept the responsibilities set forth below in connection with the maintenance of vehicles and equipment used in the performance of its agreement with the City. The omission of a duty or responsibility herein below shall not relieve the Contractor of its obligation to perform such duty or accept such responsibility, so long as it is usual, customary and generally accepted within the public transportation industry as being an integral element of operating public transit and paratransit systems.

Contractor’s duty and responsibility to maintain all vehicles and equipment shall not be delegated to any other person, firm or corporation without explicit written City approval.

A. Maintenance – General

Contractor shall be responsible for the maintenance of all vehicles, communication systems, on-board camera and data collection systems, farebox system, and all other equipment, furnishings, and accessories required in connection with its operation of El Monte’s transit and paratransit services in a clean, safe, sound, and operable condition at all times, and fully in accordance with any manufacturer- recommended maintenance procedures and specifications, as well as with the applicable requirements of any federal or state statute or regulation. In this regard, Contractor shall provide all labor, repairs, parts, supplies, maintenance tools a nd equipment, lubricants, solvents, service facilities and such other components and services which may be required to fulfill its main tenance responsibilities, at Contractor’s sole cost and expense.

B. Maintenance and Operations Facility

Contractor shall establish and maintain an operations and maintenance facility per the RFP. In addition to those requirements, said facility shall, at a minimum, meet the following requirements to support the maintenance of transit and paratransit vehicles used in the performance of the agreement with the City:
• All tools and equipment necessary to perform periodic repairs and the preventive maintenance activities for gasoline and CNG powered vehicles. • All tools and equipment necessary to perform periodic service and adjustments and make mechanical repairs.
• Facilities and equipment necessary to clean the vehicles and equipment in accordance with the specifications.

City of El Monte – Transit and Paratransit Operations - RFP 68 of 77

C. Maintenance Management and Personnel

1. Maintenance Management

Contractor shall designate and provide the services of a qualified Maintenance Manager, subject to the approval of the City. This individual may be the lead mechanic and shall be assigned to the maintenance operations of the Contractor on an acceptable fleet to mechanic ratio.

The Maintenance Manager shall provide proactive resource management including but not limited to preventive maintenance scheduling and supervision, repair supervision, technical training, and such other activities as may be necessary to ensure the performance of the Contractor’s maintenance duties and responsibilities.

The Maintenance Manager shall have a minimum of three (3) years’ experience managing and supervising the maintenance functions of a shop similar in size and complexity to the services herein described. The Maintenance Manager shall have a minimum of five (5) years journeyman level experience with gasoline and CNG engines, air conditioning systems, wheelchair lifts and farebox systems. This experience shall include work on vehicles similar to those used in the City of El Monte transit services.

Should the services of the Maintenance Manager become unavailable to the Contractor, the resume and qualifications of the proposed replacement shall be submitted to City for approval as soon as possible, but in no event later than five (5) working days prior to the departure of then incumbent Maintena nce Manager, unless Contractor is not provided with such notice by the departing employee, in which case said resume and qualifications will be provided to the City within 5 days of the Manager’s departure. The City shall respond to the Contractor within five (5) working days following receipt of these qualifications concerning acceptance of the candidate for replacement of the Maintenance Manager.

2. Maintenance Personnel
In addition to the Maintenance Manager, the Contractor shall hire and employ other maintenance and service personnel as necessary to properly maintain and service the vehicles used in the performance of the agreement with the City.

Maintenance personnel assigned to work on vehicles and equipment used by Contractor shall have the necessary skills to:

a. Conduct preventive maintenance inspections and
complete associated paperwork;
City of El Monte – Transit and Paratransit Operations - RFP 69 of 77

b. Inspect vehicle engines, transmissions, and other mechanical, elect rical and electronic parts and components;
c. Diagnose vehicle engine, transmission, electrical and electronic component system problems; and
d. Repair vehicle engines, transmissions, and other mechanical, electrical and electronic parts and components.

D. Preventive Maintenance

Contractor shall document and submit a proactive preventive maintenance program for review and approval by the City prior to the effective date of the Agreement. As a minimum, the Contractor’s preventive maintenance program shall ad here to the preventive maintenance schedules and standards of the industry and shall be sufficient so as not to invalidate or lessen warranty coverage of any El Monte Transit vehicle or associated equipment. Adherence to preventive maintenance schedules sh all not be regarded as reasonable cause to defer maintenance in specific instances where the Contractor’s employees observe that maintenance is needed in advance of scheduled maintenance.

The Contractor shall not defer maintenance for reasons of shortage of maintenance staff or operable vehicles, nor shall service be curtailed for the purpose of performing maintenance without prior written consent of the City. Preventive maintenanc e and running repairs shall receive first priority in the use of the Contractor’s maintenance resources. The Contractor shall adjust the work schedules of its employees as necessary to meet all scheduled services and complete preventive maintenance activities according to the schedule approved by the City.

E. General Maintenance Policies

• All wheelchair lift-related equipment shall be inspected, serviced and lubricated at intervals necessary to ensure that the wheelchair lifts are fully operational whenever the vehicle is used in revenue service.
• Brake inspections and adjustments shall be performed at intervals that ensure the safe and efficient operation of the braking system. • All components of the vehicle bodies, appurtenances and frames shall be maintained in a safe, sound and undamaged condition at all times. • All mec hanical, electrical, fluid, air and/or hydraulic systems shall be maintained in a safe and fully functional, as designed, condition at all times. • The interior passenger compartment shall be free of exhaust fumes from the engine, engine compartment and exhaust system of the vehicle.

City of El Monte – Transit and Paratransit Operations - RFP 70 of 77

• Heating, ventilation and air conditioning (HVAC) systems shall be maintained and used to ensure that the passenger compartment temperature is comfortably maintained under all climatic conditions at all times on all in-service hours. The Contractor shall maintain the A/C systems in an operable condition throughout the entire year.
• All parts, materials, tires, lubricants, fluids, oils and procedures used by the Contractor on all vehicles and equipme nt shall meet or exceed OEM Specifications and requirements.

F. Daily Vehicle Servicing

Contractor shall perform daily vehicle servicing to all vehicles and equipment used in revenue service. Daily servicing shall include, but not be limited to:
• Fueling
• Engine oil, coolant, water and transmission fluid check/add • Farebox check
• Wheelchair lift check
• Brake and brake line check
• Light and Flasher check
• Interior sweeping and dusting
• Exterior and interior visual inspection
• Check all vehicle performance defects reported by drivers to identify potential safety and reliability items requiring immediate attention

Contractor shall develop, implement and maintain a written checklist of items included in the daily servicing of each vehicle. The checklist shall be utilized and kept on file for City and California Highway Patrol review. This checklist requirement may incorporate, or supplement CHP required driver’s pre-trip safety inspections.

G. Daily Driver’s Inspection

13 CCR 1234 lists t he records required by regulation to be k ept by motor vehicle carriers. Section 1234, 13 CCR reads, in part: (e) Daily Vehicle Inspection Reports:

Motor carriers shall require drivers to submit a documented daily vehicle inspection report pursuant to section 1215(b). Reports shall be carefully examined, defects shall be corrected before the vehicle is driven on the highway and carriers shall retain such reports.

13 CCR 1215 (a) reads: “Prior to operation, the driver shall inspect each vehicle daily to ascertain that it is in safe condition, it is equipped as required by all provisions of law, and all equipment is in good working order.” The requirement to perform a daily City of El Monte – Transit and Paratransit Operations - RFP 71 of 77

pre-trip inspection applies to all drivers of all vehicles listed in 34500 CVC, without exception. There is no legal provision f or this task to be delegated to someone other than the driver, such as to a mechanic who may arrive at work early to sta rt all of the vehicles and “check them out.”

The Drivers Daily Vehicle Inspection Report is not required to be submitted or otherwise documented until the end of the driver’s work period. This is so that any defects that become apparent during the course of the work period can be included in the report. This report is required whether or not any defects are found.

H. Vehicle Cleaning

Contractor shall maintain all vehicles in a clean and neat condition at all times.

Any damage to seat upholstery and graffiti shall be repaired/removed immediately upon discovery. Ceilings and walls shall be thoroughly cleaned at least once per month, or more often as necessary.

Vehicles shall be kept free of vermin and insects at all times. Contractor shall exterminate all vermin and insects from all vehicles immediately upon their discovery, utilizing safe and non-hazardous materials.

Contractor shall perform complete vehicle detailing on each vehicle, twice per year on a schedule approved by the City. Detailing shall include, at a minimum: the cleaning of all interior surfaces using an appropriate cleaner and treatment using an appropriate protectant; cl eaning of the vehicle exterior followed by the application of an appropriate polish and wax; and cleaning, polishing and treatment of all wheels, rims and tires.

Contractor shall schedule vehicle detailing in a manner that does not adversely affect service operations.

I. Fuel

Contractor shall fuel all Fixed Route transit vehicles belonging to City and used by the Contractor in the performance of the A greement with the City. Contractor shall be responsible for all fueling costs associated with the vehicles belonging to the City and used by the Contractor in the performance of the Agreement wit h the City for paratransit Dial-A-Ride vehicles.

City of El Monte – Transit and Paratransit Operations - RFP 72 of 77

Contractor shall maintain accurate records of all fuel utilized for fueling revenue vehicles.

J. Vehicle Towing

In the event that towing of any vehicle is required due to mechanical failure or damage, the Contractor shall be responsible to provide such towing at the Contractor’ sole expense.

K. Emissions Control Programs

Contractor shall perform and certi fy such tests of equipmen t required to meet City, other local, state, and federal require ments related to exhaust smoke and engine emissions.

Contractor shall be responsible to maintain any applicable California Air Resources Board (CARB) Voluntary Compliance Program objectives subject to El Monte Transit and Paratransit operations.

Contractor shall be responsible for administration of a S mog Check progra m for El Monte Transit and Paratransit program vehicles. Contractor shall be responsible for emissions testing and shall further be responsible to conduct repairs as required to meet emissions standards.

L. Maintenance Evaluations

Contractor shall allow City access to Contractor’s facilities and records to monitor Contractor’s maintenance performance, as City deems necessary. City may perform regular, unannounced maintenance inspections of vehicles and equipment maintained by Contractor that are used in this project using both City personnel and independent consultants to assist in determining the Contractor’s maintenance performance. City shall be permitted to view and copy any vehicle maintenance records, inspect vehicles and equipment, and r equest the Contractor’s personnel to drive vehicles as is necessary to evaluate the condition of vehicles and eq uipment used in the performance of the Contractor’s agreement with the City.

M. Out-of-Service Designation

A vehicle shall be designated as unfit for revenue service if, upon inspection, any of the following conditions are found:
• Brakes out of adjustment
City of El Monte – Transit and Paratransit Operations - RFP 73 of 77

• Loose steering components
• Wheelchair lift and related equipment not functioning properly • Air conditioner unable to maintain a reasonable and comfortable temperature • Heating or defrosting inoperable
• “Missed” Preventive Maintenance Inspection
• Tires with tread depth of less than 2/32” for back tires and 4/32” for front tires • Failure to clean each vehicle as outlined above
• Failure to repair vehicle body damage within twenty -one days of the date damage occurred
• Inoperable Emergency Exits/Doors/Windows
• Inoperable two-way radio
• Inoperable farebox
• Failure to achieve a satisfactory rating in any category of the annual California Highway Patrol Safety Compliance report (CHP 343)
• Removal from road -worthy status by CHP of any vehicle used u nder the agreement with City
• Any condition not in compliance with ADA
• Any condition not in compliance with applicable federal or state regulations

Vehicles shall continue to have the Out-of-Service Designation until it is brought into compliance, subject to approval by the City.

Contractor shall not be paid for hours operated in revenue service by vehicles that are in an Out-of-Service condition. City may, at its sole discretion, correct any unresolved Out-of-Service condition and withhold the costs related to such correction(s) from payment to the successful proposer.

N. Maintenance Records and Reports

Contractor shall prepare, maintain, make available to City, and reduce to written form, records and data relative to vehicles and equipment mainte nance. Maintenance records shall be maintained on all vehicles indicating all warranty work, preventive maintenance and repairs performed on each vehicle. All such records and reports shall be prepared and maintained in such a manner so as to fulfill any applicable state or federal requirements, as well as any needs of City to enable it to accurately evaluate Contractor’s maintenance performance and the operating expense associated with various vehicles and equipment.

Records of all maintenance and inspe ctions shall be made available to the City, the CHP and/or such other regulatory agencies with jurisdiction when requested. City maintains the right to inspect, examine and test, at any reasonable time, any vehicles City of El Monte – Transit and Paratransit Operations - RFP 74 of 77

used in performance of the Agreement and any equipment used in the performa nce of maintenance work in order to ensure compliance with the Agreement . Such inspection shall not relieve the successful proposer of the obligation to continually monitor the condition of all vehicles and to identify an d correct all substandard or unsafe conditions immediately upon discovery.

Contractor shall transport any or all vehicles and equipment to any required inspection facilities when requested. In the event that the successful proposer is instructed by the City or any other regulatory agency to remove any equipment from service due to mechanical reasons, Contractor shall make any and all specified corrections and repairs to the equipment and resubmit the equipment for inspection and testing before it is again placed in service.

Contractor shall prepare maintenance records and reports in a form and according to a schedule approved by the City. Such records and reports shall include, but not be limited to, the following:

• Daily vehicle inspection and servicing checklist
• Work orders for all maintenance inspections, warranty repairs and other vehicle repairs including materials, parts and labor consumed
• Road call reports, or work order, for each road call identifying date and time, vehicle number, problem and mileage of vehicle
• Monthly vehicle summary to be included as part of the Monthly Management Report, listing, at a minimum, the operation status of each vehicle, vehicle mileage, vehicle mileage since last preventive maintenance inspection, vehi cle fuel and lubricants consumption, vehicle road calls and maintenance or repair work done during that month
• Semi-annual fleet summary listing each vehicle : vehicle mileage; vehicle year-to- date total miles; vehicle year -to-date fuel consumption and mil es per ga llon; vehicle year-to-date maintenance costs and cost per mile; route service, total road calls and miles per road call
• Contractor’s summary of maintenance problems, particularly components with high incidences of in -service failures and steps taken or recommendations to reduce such problems and in-service failures

Contractor shall submit to the City copies of the California Highway Patrol (CHP) Annual Safety Compliance Report (CHP 343) and Vehicle Inspection Reports (CHP 343a) within one (1) b usiness d ay of the conclusion of any such CHP insp ection.

Contractor shall attain satisfactory rating in each category o f the Safety Compliance Report (maintenance records, driver records, regulated equipment and terminal).

City of El Monte – Transit and Paratransit Operations - RFP 75 of 77

Contractor shall expeditiously c orrect an y deficiencies noted on any CHP vehicle inspection report.

Receipt of an unsatisfactory rating on a CHP terminal inspection may constitute grounds for penalties/liquidated damages by the City, up to and including contract termination.

O. Vehicle Maintenance Recordkeeping

Contractor shall maintain an up -to-date vehicle file for each vehicle containing, at a minimum, the following information:
• Make
• Model
• Serial number/ fleet number
• License number
• Date received
• Date placed in service
• Life miles
• Vehicle repairs
• Preventive Maintenance Inspection Reports
• Daily “Vehicle Condition” Reports
• Work Orders

The “Preventive Maintenance Inspection” Reports shall be kept indefinitely and provided to the City at the end of the contract. Daily “Vehicle Condition” Reports shall be kept indefinitely and provided to the City at the end of the contract.

Copies of the “Preventive Maintenance Inspection” Reports shall be made available to the City upon request , including all work accomplished with the manu facturer’s instructions and warranty conditions and daily “Vehicle Condition” Reports.

Contractor shall submit the entire vehicle file to the City upon request and upon expiration or termination of this agreement.

P. Environmental Compliance

For the purposes of this Section:
"Applicable Environmental Laws" means any and all laws concerning the protecti on of human health and the environment which include, but will not be limited to, the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§ 9601 et seq.; the Resource Conservation and Recovery Act, 42 U.S.C. §§ 6901, City of El Monte – Transit and Paratransit Operations - RFP 76 of 77

et seq.; the Federal Water Pollution Control Act, 33 U.S.C. §§1251 et seq.; the Clean Air Act, 42 U.S.C. §§ 7401 et seq.; the Hazardous Materials Transportation Ac t, 49 U.S.C. §§ 1471 et seq.; the Toxic Substances Control Act, 15 U.S.C. §§ 2601 through 2629; and the Safe Drinking Water Act, 42 U.S.C. 300f through 300j; as they have been or will be amended from time to time, and the regulations implementing such statutes; and any similar state, county, municipal or other local laws and ordinances concerning the protection of human health and the environment and the regulations implementing such statutes.

"Hazardous Substance(s)" means any substance, material, chemical or waste that is or will be listed or defined as hazardous, toxic or dangerous under any Applicable Environmental Law, or any petroleum products, or any substance, material, chemical or waste which is or may become, directly or indirectly, by chemical re action or otherwise, hazardous, toxic or dangerous to life, health, property or the environ ment by reason of toxicity, flammability, explosiveness, corrosiveness or any other reasons.

In performing its maintenance obligations under this Contract, Contractor shall be responsible for the proper storage, handling, use, transportation and disposal of all Hazardous Substances in accordance with Applicable Environmental Laws, including without limitation, all lubricants, solvents, motor oil and other petroleum p roducts.

Contractor shall only dispose of such materials at facilities which are permitted or licensed in accordance with Applicable Environmental Laws. Furthermore, in the event that Contractor engages the services of a disposal company for the transportation and disposal of any Hazardous Substances, Contractor shall ensure that such company is properly licensed and that it transports and disposes of Hazardous Substances in accordance with the terms of this Contract , applicable codes and/or regulations, et c.

Contractor shall maintain procedures for its employees and any subcontractors who handle Hazardous Substances and shall retain records regarding compliance with the responsibilities contained herein.

Q. ADA Compliance

In the performance of its agreeme nt with the City, the Contractor shall ensure compliance at all times with the Provision of Service requirements of the Americans with Disabilities Act [37 CFR Subpart G, Sections 37.161 through 37.167] including, but not limited to:
• Maintenance of accessible features
• Keeping vehicle lifts in operative condition
• Lift and securement use
• Assisting individuals with disabilities in use of securement systems, ramps and lifts City of El Monte – Transit and Paratransit Operations - RFP 77 of 77

• Permitting individuals who do not use wheelchairs, including standees, to use a vehicle’s lift or ramp to enter the vehicle
• Announcing of stops on fixed route buses
• Permitting service animals to accompany individuals with disabilities in vehicles and facilities
• Making available adequate information concerning transportation services in accessible formats or technology
• Not prohibiting an individual with a disab ility from traveling with a respirator or portable oxygen supply
• Ensuring that adequate time is allowed for individuals with disabilities to complete boarding or disembarking from the vehicle
• Adhering to the City’s Reasonable Modification (Exhibit K)

EXHIBIT A
Route Maps & Time Schedules

There will be no bus service on the following holidays: New Year’s Day, President’s Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.

On Christmas Eve and New Year’s Eve bus service will end at 5:30 p.m.

City of EL Monte Trolley Station (626) 448-4909
3679 Center Avenue, El Monte, CA 91731
www.ElMonteCA.gov
Trolley Station Office Hours:

Monday - Thursday 8:00 a.m. – 5:00 p.m.

Saturday & Sunday 9:30 a.m. – 4:00 p.m.
(Closed for lunch 12:30 - 1:15 p.m.)
*Trolley Station office hours of operation subject to change.

For transit connections, please visit:
www.google.com/transit
Rev. 9/21

DAYS
OF

SERVICE
Trolley
Station
Santa
Anita
&
Bryant
Bryant
&
Elrovia
Peck
&
Hemlock
Cogswell
&
Emery
Ramona
&
Durfee
Ramona
&
Peck
Tyler
&
Ramona
Trolley
Station
Monday -
Friday 6:00 a 6:04 a 6:08 a 6:12 a 6:18 a 6:23 a 6:29 a 6:35 a 6:40 a Monday -
Friday 6:50 a 6:54 a 6:58 a 7:02 a 7:08 a 7:13 a 7:19 a 7:25 a 7:30 a Monday -
Friday 7:40 a 7:44 a 7:48 a 7:52 a 7:58 a 8:03 a 8:09 a 8:15 a 8:20 a Monday -
Friday 8:30 a 8:34 a 8:38 a 8:42 a 8:48 a 8:53 a 8:59 a 9:05 a 9:10 a Monday –
Sat./Sun. 9:20 a 9:24 a 9:28 a 9:32 a 9:38 a 9:43 a 9:49 a 9:55 a 10:00 a Monday –
Sat./Sun. 10:10 a 10:14 a 10:18 a 10:22 a 10:28 a 10:33 a 10:39 a 10:45 a 10:50 a Monday -
Sat./Sun. 11:00 a 11:04 a 11:08 a 11:12 a 11:18 a 11:23 a 11:29 a 11:35 a 11:40 a Monday -
Sat./Sun. 11:50 a 11:54 a 11:58 a 12:02 p 12:08 p 12:13 p 12:19 p 12:25 p 12:30 p Monday -
Sat./Sun. 12:40 p 12:44 p 12:48 p 12:52 p 12:58 p 1:03 p 1:09 p 1:15 p 1:20 p Monday -
Sat./Sun. 1:30 p 1:34 p 1:38 p 1:42 p 1:48 p 1:53 p 1:59 p 2:05 p 2:10 p Monday -
Sat./Sun. 2:20 p 2:24 p 2:28 p 2:32 p 2:38 p 2:43 p 2:49 p 2:55 p 3:00 p Monday -
Sat./Sun. 3:10 p 3:14 p 3:18 p 3:22 p 3:28 p 3:33 p 3:39 p 3:45 p 3:50 p Monday -
Sat./Sun. 4:00 p 4:04 p 4:08 p 4:12 p 4:18 p 4:23 p 4:29 p 4:35 p 4:40 p Monday -
Sat./Sun. 4:50 p 4:54 p 4:58 p 5:02 p 5:08 p 5:13 p 5:19 p 5:25 p 5:30 p Monday -
Sat./Sun. 5:40 p 5:44 p 5:48 p 5:52 p 5:58 p 6:03 p 6:09 p 6:15 p 6:20 p Monday -
Friday 6:30 p 6:34 p 6:38 p 6:42 p 6:48 p 6:53 p 6:59 p 7:05 p 7:10 p

Map not to scale

Time Points ● Fare: 5 years and older .50¢;

1. El Monte Trolley Station 4 years and under are free with each

2. Santa Anita Ave. & Bryant Rd. paying adult (two maximum).

3. Bryant Rd. & Elrovia Ave.

4. Peck Rd. & Hemlock St. ● Trolley Tokens are sold in Value Packs

5. Cogswell Rd. & Emery St. to provide greater savings to our riders.

6. Ramona Blvd. & Durfee Ave.

7. Ramona Blvd. & Peck Rd.  $20 Value Pack - 44 tokens ($22 Value)

8. Tyler Ave. & Ramona Blvd.  $10 Value Pack - 22 tokens ($11 Value)

9. El Monte Trolley Station  $5 Token Pack - 10 tokens ($5 Value)

Buses are:

Wheelchair accessible
Bicycle accessible

• If information is needed in another language, contact (626) 448-4909/(626) 580-2217 • Si necesita información en otro idioma, contacte al (626) 448-4909/(626) 580-2217 • Nếu cần thông tin ở ngôn ngữ khác, hãy liên lạc số (626) 448-4909/(626) 580-2217 • 若需要其他語言版本的資訊，請致電(626) 448-4909/(626) 580-2217

Please call (626) 580-2217 for program information in alternative formats, such as large print, braille and verbal assistance.

There will be no bus service on the following holidays: New Year’s Day, President’s Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.

On Christmas Eve and New Year’s Eve bus service will end at 5:30 p.m.

Rev. 9/21
DAYS
OF

SERVICE
Trolley
Station
Valley
&
Mt. View
Lexington
&
Garvey
Merced
&
Towneway
Rio Hondo
&
Mildred
Tyler
&
Ramona
Ramona
&
Santa Anita
Trolley
Station
Monday -
Friday 6:00 a 6:07 a 6:15 a 6:20 a 6:24 a 6:28 a 6:30 a 6:32 a Monday -
Friday 6:50 a 6:57 a 7:05 a 7:10 a 7:14 a 7:18 a 7:20 a 7:22 a Monday -
Friday 7:40 a 7:47 a 7:55 a 8:00 a 8:04 a 8:08 a 8:10 a 8:12 a Monday -
Friday 8:30 a 8:37 a 8:45 a 8:50 a 8:54 a 8:58 a 9:00 a 9:02 a Monday –
Sat./Sun. 9:20 a 9:27 a 9:35 a 9:40 a 9:44 a 9:48 a 9:50 a 9:52 a Monday –
Sat./Sun. 10:10 a 10:17 a 10:25 a 10:30 a 10:34 a 10:38 a 10:40 a 10:42 a Monday -
Sat./Sun. 11:00 a 11:07 a 11:15 a 11:20 a 11:24 a 11:28 a 11:30 a 11:32 a Monday -
Sat./Sun. 11:50 a 11:57 a 12:05 p 12:10 p 12:14 p 12:18 p 12:20 p 12:22 p Monday -
Sat./Sun. 12:40 p 12:47 p 12:55 p 1:00 p 1:04 p 1:08 p 1:10 p 1:12 p Monday -
Sat./Sun. 1:30 p 1:37 p 1:45 p 1:50 p 1:54 p 1:58 p 2:00 p 2:02 p Monday -
Sat./Sun. 2:20 p 2:27 p 2:35 p 2:40 p 2:44 p 2:48 p 2:50 p 2:52 p Monday -
Sat./Sun. 3:10 p 3:17 p 3:25 p 3:30 p 3:34 p 3:38 p 3:40 p 3:42 p Monday -
Sat./Sun. 4:00 p 4:07 p 4:15 p 4:20 p 4:24 p 4:28 p 4:30 p 4:32 p Monday -
Sat./Sun. 4:50 p 4:57p 5:05 p 5:10 p 5:14 p 5:18 p 5:20 p 5:22 p Monday -
Sat./Sun. 5:40 p 5:47 p 5:55 p 6:00 p 6:04 p 6:08 p 6:10 p 6:12 p Monday -
Friday 6:30 p 6:37 p 6:45 p 6:50 p 6:54 p 6:58 p 7:00 p 7:02 p City of EL Monte Trolley Station (626) 448-4909
3679 Center Avenue, El Monte, CA 91731
www.ElMonteCA.gov
Trolley Station Office Hours:

Monday - Thursday 8:00 a.m. – 5:00 p.m.

Saturday & Sunday 9:30 a.m. – 4:00 p.m.
(Closed for lunch 12:30 - 1:15 p.m.)
*Trolley Station office hours of operation subject to change.

For transit connections, please visit:
www.google.com/transit

Time Points ● Fare: 5 years and older .50¢;

1. El Monte Trolley Station 4 years and under are free with each

2. Valley Blvd. & Mt. View Rd. paying adult (two maximum).

3. Lexington Ave. & Garvey Ave.

4. Merced Ave. & Towneway Dr. ● Trolley Tokens are sold in Value Packs

5. Rio Hondo Pkwy. & Mildred St. to provide greater savings to our riders.

6. Tyler Ave. & Ramona Blvd.

7. Ramona Blvd. & Santa Anita Ave.

8. El Monte Trolley Station  $20 Value Pack - 44 tokens ($22 Value)  $10 Value Pack - 22 tokens ($11 Value)
 $5 Token Pack - 10 tokens ($5 Value)
Buses are:

Wheelchair accessible
Bicycle accessible

Please call (626) 580-2217 for program information in alternative formats, such as large print, braille and verbal assistance.

DAYS
OF

SERVICE
Trolley
Station
Peck
&
Ramona
Ferris
&
Durfee
Magnolia
&
Parkway
Klingerman
&
Peck
Garvey
&
Tyler
Tyler
&
Valley Mall
Trolley
Station
Monday -
Friday 6:00 a 6:04 a 6:10 a 6:16 a 6:24 a 6:31 a 6:35 a 6:40 a Monday -
Friday 6:50 a 6:54 a 7:00 a 7:06 a 7:14 a 7:21 a 7:25 a 7:30 a Monday -
Friday 7:40 a 7:44 a 7:50 a 7:56 a 8:04 a 8:11 a 8:15 a 8:20 a Monday -
Friday 8:30 a 8:34 a 8:40 a 8:46 a 8:54 a 9:01 a 9:05 a 9:10 a Monday –
Sat./Sun. 9:20 a 9:24 a 9:30 a 9:36 a 9:44 a 9:51 a 9:55 a 10:00 a Monday –
Sat./Sun. 10:10 a 10:14 a 10:20 a 10:26 a 10:34 a 10:41 a 10:45 a 10:50 a Monday -
Sat./Sun. 11:00 a 11:04 a 11:10 a 11:16 a 11:24 a 11:31 a 11:35 a 11:40 a Monday -
Sat./Sun. 11:50 a 11:54 a 12:00 p 12:06 p 12:14 p 12:21 p 12:25 p 12:30 p Monday -
Sat./Sun. 12:40 p 12:44 p 12:50 p 12:56 p 1:04 p 1:11 p 1:15 p 1:20 p Monday -
Sat./Sun. 1:30 p 1:34 p 1:40 p 1:46 p 1:54 p 2:01 p 2:05 p 2:10 p Monday -
Sat./Sun. 2:20 p 2:24 p 2:30 p 2:36 p 2:44 p 2:51 p 2:55 p 3:00 p Monday -
Sat./Sun. 3:10 p 3:14 p 3:20 p 3:26 p 3:34 p 3:41 p 3:45 p 3:50 p Monday -
Sat./Sun. 4:00 p 4:04 p 4:10 p 4:16 p 4:24 p 4:31 p 4:35 p 4:40 p Monday -
Sat./Sun. 4:50 p 4:54 p 5:00 p 5:06 p 5:14 p 5:21 p 5:25 p 5:30 p Monday -
Sat./Sun. 5:40 p 5:44 p 5:50 p 5:56 p 6:04 p 6:11 p 6:15 p 6:20 p Monday -
Friday 6:30 p 6:34 p 6:40 p 6:46 p 6:54 p 7:01 p 7:05 p 7:10 p

There will be no bus service on the following holidays: New Year’s Day, President’s Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.

On Christmas Eve and New Year’s Eve bus service will end at 5:30 p.m.

City of EL Monte Trolley Station (626) 448-4909
3679 Center Avenue, El Monte, CA 91731
www.ElMonteCA.gov
Trolley Station Office Hours:

Monday - Thursday 8:00 a.m. – 5:00 p.m.

Saturday & Sunday 9:30 a.m. – 4:00 p.m.
(Closed for lunch 12:30 - 1:15 p.m.)
*Trolley Station office hours of operation subject to change For transit connections, please visit:
www.google.com/transit
Rev. 9/21

Time Points ● Fare: 5 years and older .50¢;

1. El Monte Trolley Station 4 years and under are free with each

2. Peck Rd & Ramona Blvd. paying adult (two maximum).

3. Ferris Rd. & Durfee Ave.

4. Magnolia St. & Parkway Dr. ● Trolley Tokens are sold in Value Packs

5. Klingerman St. & Peck Rd. to provide greater savings to our riders.

6. Garvey Ave. & Tyler Ave.

7. Tyler Ave. & Valley Mall  $20 Value Pack - 44 tokens ($22 Value

8. El Monte Trolley Station  $10 Value Pack - 22 tokens ($11 Value)  $5 Token Pack - 10 tokens ($5 Value)
Buses are:

Wheelchair accessible
Bicycle accessible

• If information is needed in another language, contact (626) 448-4909/(626) 580-2217 • Si necesita información en otro idioma, contacte al (626) 448-4909/(626) 580-2217 • Nế u cần thông tin ở ngôn ngữ khác, hãy liên lạc số (626) 448-4909/(626) 580-2217 • 若需要其他語言版本的資訊，請致電(626) 448-4909/(626) 580-2217

Please call (626) 580-2217 for program information in alternative formats, such as large print, braille and verbal assistance.

DAYS
OF

SERVICE
Trolley
Station
Valley
Blvd.
&
Arden
Bisby
&
Arden
Arden
Way
&
Lower
Azusa
Lower
Azusa
&
Cedar
Hemlock
&
Peck
McGirk
&
Cypress
Tyler
&
Valley
Mall
Ramona
&
Santa
Anita
Trolley
Station
Monday -
Friday 6:00 a 6:04 a 6:07 a 6:11 a 6:18 a 6:23 a

6:27 a 6:32 a 6:36 a 6:40 a
Monday -
Friday 6:50 a 6:54 a 6:57 a 7:01 a 7:08 a 7:13 a 7:17 a 7:22 a 7:26 a 7:30 a Monday -
Friday 7:40 a 7:44 a 7:47 a 7:51 a 7:58 a 8:03 a 8:07 a 8:12 a 8:16 a 8:20 a Monday -
Friday 8:30 a 8:34 a 8:37 a 8:41 a 8:48 a 8:53 a 8:57 a 9:02 a 9:06 a 9:10 a Monday –
Sat./Sun. 9:20 a 9:24 a 9:27 a 9:31 a 9:38 a 9:43 a 9:47 a 9:52 a 9:56 a 10:00 a Monday –
Sat./Sun. 10:10 a 10:14 a 10:17 a 10:21 a 10:28 a 10:33 a 10:37 a 10:42 a 10:46 a 10:50 a Monday -
Sat./Sun. 11:00 a 11:04 a 11:07 a 11:11 a 11:18 a 11:23 a 11:27 a 11:32 a 11:36 a 11:40 a Monday -
Sat./Sun. 11:50 a 11:54 a 11:57 a 12:01 p 12:08 p 12:13 p 12:17 p 12:22 p 12:26 p 12:30 p Monday -
Sat./Sun. 12:40 p 12:44 p 12:47 p 12:51 p 12:58 p 1:03 p 1:07 p 1:12 p 1:16 p 1:20 p Monday -
Sat./Sun. 1:30 p 1:34 p 1:37 p 1:41 p 1:48 p 1:53 p 1:57 p 2:02 p 2:06 p 2:10 p Monday -
Sat./Sun. 2:20 p 2:24 p 2:27 p 2:31 p 2:38 p 2:43 p 2:47 p 2:52 p 2:56 p 3:00 p Monday -
Sat./Sun. 3:10 p 3:14 p 3:17 p 3:21p 3:28 p 3:33 p 3:37 p 3:42 p 3:46 p 3:50 p Monday -
Sat./Sun. 4:00 p 4:04 p 4:07 p 4:11 p 4:18 p 4:23 p 4:27 p 4:32 p 4:36 p 4:40 p Monday -
Sat./Sun. 4:50 p 4:54 p 4:57 p 5:01 p 5:08 p 5:13 p 5:17 p 5:22 p 5:26 p 5:30 p Monday -
Sat./Sun. 5:40 p 5:44 p 5:47 p 5:51 p 5:58 p 6:03 p 6:07 p 6:12 p 6:16 p 6:20 p Monday -
Friday 6:30 p 6:34 p 6:37 p 6:41 p 6:48 p 6:53 p 6:57 p 7:02 p 7:06 p 7:10 p

There will be no bus service on the following holidays: New Year’s Day, President’s Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.

On Christmas Eve and New Year’s Eve bus service will end at 5:30 p.m.

Rev. 9/21

City of EL Monte Trolley Station (626) 448-4909
3679 Center Avenue, El Monte, CA 91731
www.ElMonteCA.gov
Trolley Station Office Hours:

Monday - Thursday 8:00 a.m. – 5:00 p.m.

Saturday & Sunday 9:30 a.m. – 4:00 p.m.
(Closed for lunch 12:30 - 1:15 p.m.)
*Trolley Station office hours of operation subject to change.

For transit connections, please visit:
www.google.com/transit

Time Points ● Fare: 5 years and older .50¢;

1. El Monte Trolley Station 4 years and under are free with each

2. Valley Blvd. & Arden Dr. paying adult (two maximum).

3. Bisby & Arden Dr.

4. Arden Way & Lower Azusa Rd. ● Trolley Tokens are sold in Value Packs

5. Lower Azusa Rd. & Cedar Ave. to provide greater savings to our riders.

6. Hemlock St. & Peck Rd.

7. McGirk Ave. & Cypress Ave.  $20 Value Pack - 44 tokens ($22 Value)

8. Tyler Ave. & Valley Mall  $10 Value Pack - 22 tokens ($11 Value)

9. Ramona Blvd. & Santa Anita Ave.  $5 Token Pack - 10 tokens ($5 Value)

10. El Monte Trolley Station

Buses are:

Wheelchair accessible
Bicycle accessible

Please call (626) 580-2217 for program information in alternative formats, such as large print, braille and verbal assistance.

DAYS
OF

SERVICE
Trolley
Station
Elliott
&
Tyler
Fineview
&
Durfee
Parkway
&
Magnolia
Maxson
&
Elliott
Valley
&
Mtn. View
Valley
&
Johnson
Trolley
Station
Monday -
Friday 6:00 a 6:06 a 6:12 a 6:18 a 6:24 a 6:31 a 6:34 a 6:40 a Monday -
Friday 6:50 a 6:56 a 7:02 a 7:08 a 7:14 a 7:21 a 7:24 a 7:30 a Monday -
Friday 7:40 a 7:46 a 7:52 a 7:58 a 8:04 a 8:11 a 8:14 a 8:20 a Monday -
Friday 8:30 a 8:36 a 8:42 a 8:48 a 8:54 a 9:01 a 9:04 a 9:10 a Monday –
Sat./Sun. 9:20 a 9:26 a 9:32 a 9:38 a 9:44 a 9:51 a 9:54 a 10:00 a Monday –
Sat./Sun. 10:10 a 10:16 a 10:22 a 10:28 a 10:34 a 10:41 a 10:44 a 10:50 a Monday –
Sat./Sun. 11:00 a 11:06 a 11:12 a 11:18 a 11:24 a 11:31 a 11:34 a 11:40 a Monday –
Sat./Sun. 11:50 a 11:56 a 12:02 p 12:08 p 12:14 p 12:21 p 12:24 p 12:30 p Monday –
Sat./Sun. 12:40 p 12:46 p 12:52 p 12:58 p 1:04 p 1:11 p 1:14 p 1:20 p Monday –
Sat./Sun. 1:30 p 1:36 p 1:42 p 1:48 p 1:54 p 2:01 p 2:04 p 2:10 p Monday –
Sat./Sun. 2:20 p 2:26 p 2:32 p 2:38 p 2:44 p 2:51 p 2:54 p 3:00 p Monday –
Sat./Sun. 3:10 p 3:16 p 3:22 p 3:28 p 3:34 p 3:41 p 3:44 p 3:50 p Monday –
Sat./Sun. 4:00 p 4:06 p 4:12 p 4:18 p 4:24 p 4:31 p 4:34 p 4:40 p Monday –
Sat./Sun. 4:50 p 4:56 p 5:02 p 5:08 p 5:14 p 5:21 p 5:24 p 5:30 p Monday –
Sat./Sun. 5:40 p 5:46 p 5:52 p 5:58 p 6:04 p 6:11 p 6:14 p 6:20 p Monday -
Friday 6:30 p 6:36 p 6:42 p 6:48 p 6:54 p 7:01 p 7:04 p 7:10 p

There will be no bus service on the following holidays: New Year’s Day, President’s Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.

On Christmas Eve and New Year’s Eve bus service will end at 5:30 p.m.

Rev. 9/21

City of EL Monte Trolley Station (626) 448-4909
3679 Center Avenue, El Monte, CA 91731
www.ElMonteCA.gov
Trolley Station Office Hours:

Monday - Thursday 8:00 a.m. – 5:00 p.m.

Saturday & Sunday 9:30 a.m. – 4:00 p.m.
(Closed for lunch 12:30 - 1:15 p.m.)
*Trolley Station office hours of operation subject to change.

For transit connections, please visit:
www.google.com/transit

Time Points ● Fare: 5 years and older .50¢;

1. El Monte Trolley Station 4 years and under are free with each

2. Elliott Ave. & Tyler Ave. paying adult (two maximum).

3. Fineview St. & Durfee Ave.

4. Parkway Dr. & Magnolia St. ● Trolley Tokens are sold in Value Packs

5. Maxson Rd. & Elliott Ave. to provide greater savings to our riders.

6. Valley Blvd. & Mountain View Rd.

7. Valley Blvd. & Johnson Ave.  $20 Value Pack - 44 tokens ($22 Value)

8. El Monte Trolley Station  $10 Value Pack - 22 tokens ($11 Value)  $5 Token Pack - 10 tokens ($5 Value)
Buses are:

Wheelchair accessible
Bicycle accessible
• If information is needed in another language, contact (626) 448-4909/(626) 580-2217 • Si necesita información en otro idioma, contacte al (626) 448-4909/(626) 580-2217 • Nếu cần thông tin ở ngôn ngữ khác, hãy liên lạc số (626) 448-4909/(626) 580-2217 • 若需要其他語言版本的資訊，請致電(626) 448-4909/(626) 580-2217

Please call (626) 580-2217 for program information in alternative formats, such as large print, braille and verbal assistance.

EXHIBIT B
Dial-A-Ride Program Handout
City of El Monte

TRANSPORTATION SERVICES DIVISION
3990 Arden Drive
El Monte, California 91731
(626) 580-2217

DIAL-A-RIDE TRANSPORTATION
The City of El Monte offers a Dial-A-Ride service for Senior Citizens (55 years of age and older) and disabled (any age) residents of El Monte. If you are disabled and under the age of 55 you must obtain a Physician’s Verification Form from the Transportation Office and have your physician complete the form and return it to our office with your completed Dial-A-Ride application. If your disability is a temporary disability please have your doctor state duration of disability on the Physician’s Verification.

Please note that this service is a curb-to-curb service, and our drivers are able to assist clients in and out of the vehicle only.

To apply for a Dial-A-Ride card or to report any service problems with the Dial-A-Ride Program, please call the Transportation Office at (626) 580-2217, Monday through Thursday, between the hours of 6:00 a.m. and 4:30 p.m. To arrange for transportation, you may call Dial-A-Ride directly at (626) 307-3224.

When calling the number on your card for transportation, please provide your Dial-A-Ride I.D. number, located on the front of your card in the lower left-hand corner. You must present your Dial-A-Ride card to the driver prior to departure for your scheduled trip. The driver may refuse service if you do not have your card with you. Please report lost or stolen cards to this office so that it can be voided and a new card issued. Also, please contact the Transportation Office to report a change of address.

Personal Care Attendant "PCA":

Personal Care Attendants will travel with their designated Dial-A-Ride participant free of charge. All participants who require a Personal Care Attendant will not be permitted to travel without their PCA.

Eligibility for “Personal Care Attendant Required” participants and their PCA will be determined at the time of registration.

ESCORTS:

If you are in need of assistance for traveling purposes, your escort must also apply for and be issued a Dial-A-Ride card. Escorts may only use Dial-A-Ride when they are accompanying a valid Dial-A-Ride cardholder. Escorts are required to pay the appropriate fare. If you will be escorting a Dial-A-Ride participant that is a minor child six years or younger under the weight of 60 pounds, you are responsible for providing the required safety seat for that child.

IN-TOWN:

Dial-A-Ride service hours are 7:00 a.m. to 6:00 p.m. Monday through Friday, and 8:00 a.m. 4:00 p.m.

Saturday and Sunday. Dial-A-Ride’s in-town transportation fee is $0.50 each way.  There will be no service on the following holidays: New Year’s Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.  Christmas Eve and New Year’s Eve service will end at 5:00 p.m.

OUT-OF-TOWN:

Out-of-Town Dial-A-Ride service is available Monday through Friday. Pick-ups begin at 8:00 a.m. and the last pick-up will be at 4:30 p.m. Out-of-town service is limited to a five-mile radius outside of El Monte City Hall and is limited to medical appointments only. This service is provided on a reservation basis only; reservations must be made 24 hours in advance. There may be up to a one-hour response time for pick-ups for this service. Dial-A-Ride’s out-of-town transportation fee is $1.00 each way.

MOBILITY ASSISTANCE:

For Citizens in need of a wheelchair-lift van, service is available for both out-of-town and in-town service.

When calling Dial-A-Ride for transportation, please advise the dispatcher of your request for a wheelchair- lift van. We recommend that you call 24 hours in advance to assure availability. If you are in need of assistance to maneuver your wheelchair, you must have a personal care attendant or escort to assist you (see “PERSONAL CARE ATTENDANT” and/or “ESCORT” section above).

Please call (626) 580-2217 for service information in alternative formats, such as large print, braille and verbal assistance.

Thank you for choosing the City of El Monte’s Dial-A-Ride Service.

Rev. 8-11-21

EXHIBIT C
Dial-A-Ride Service Area Map

EXHIBIT D
Out-of-Town Trip Generators
Out-of-Town Trip Generators
Listed below is a brief description of Dial-A-Ride Out-of-Town Service Area and Trip Generators.

Out-of-town service is provided for medical services only. The trip generators are a variety of medical facilities approximately 5 miles from the El Monte City Hall. This has been established as all of the City of Baldwin Park, Temple City, the City of Rosemead and medical facilities within the following boundaries:

NORTH as far as Santa Anita Ave and Santa Clara Street in Arcadia Includes: Methodist Hospital, various medical offices
NORTHWEST as far as Las Tunas and Mission Road in San Gabriel Includes: San Gabriel Medical Center
NORTHEAST as far as the City of Hope National Medical Center EAST as far as Cameron Street and Sunset in West Covina Includes: Kaiser Hospital/ Medical Centers; Queen of the Valley Hospital SOUTHEAST as far as Valley Blvd and Proctor Ave in the City of Industry Includes: No frequent trip generators at this time
SOUTH as far as Workman Mill Road and Beverly Blvd in the City of Whittier Includes: Greater El Monte Hospital
WEST as far as Garfield Avenue and Garvey Blvd in Montebello Includes: Beverly Hospital, various medical offices along Garfield

EXHIBIT E
"Transit Operator's Notice" of Reasonable Modification/ Accommodation Requirements for Fixed Route Services

OPERATOR NOTICE
FTA approved new regulation regarding
“Reasonable Modification/Accommodation Requirements for Fixed Route Services” EFFECTIVE JULY 13, 2015

Page 1 of 3 ends

New Federal Regulation:
 Allows customers to request a modification to any existing policy or rule to enable use of a service that they would otherwise be unable to utilize.  Requests may be made in service or in advance.
 A request may be denied if it meets one of four (4) criteria.  July 13, 2015, is the implementation date.
 Must designate at least one person to coordinate efforts to comply.  Information must be made available to public (fully accessible process).  Not required to use term “reasonable modification.”
 Operators may consult with management before making a determination.

Please ensure that all ADA instructions are followed as previously trained, but also know that customers will be able to request modification to any existing policy or rule to enable use of a service that they would otherwise be unable to utilize. Requests may be made in service or in advance. City staff is currently preparing policies and procedures for review and approval outlining implementation of new ADA requirements: Request process, request determination process, approval/denial codes, complaint process, etc., ensuring compliance with new FTA regulation.

Compliance complaints are to be directed to the City of El Monte Transportation Services Division at (626) 580-2217 or 3990 Arden Drive, El Monte, CA 91731 until further notice.

ALL DRIVERS ARE TO BEGIN:

Assisting customers with disabilities:
 Review requests to provide accommodations that assist customers with disabilities in use of services that they otherwise would be unable to utilize (It’s about access, not convenience).

Example of accommodations or modification:

Requests that would be APPROVED:

1. Allow customer with diabetes or other medical issues to eat and drink on the bus.

2. Allow customers to take medication; administer insulin injections/conduct finger stick blood test.

3. Allow customer to board separately from their device if they exceed weight capacity of wheelchair ramp.

ALL DENIALS FOR REASONABLE MODIFICATION/ACCOMODATIONS MUST BE APPROVED BY YOUR SUPERVISOR.

Requests may be denied for the following reasons ONLY:

1. Fundamentally alters the nature of the service.

2. Creates a direct threat to the health and safety of others (urine, feces).

3. Results in an undue financial burden.

4. Individual is still able to fully use services if modification/accommodation is denied.

OPERATOR NOTICE
FTA approved new regulation regarding
“Reasonable Modification/Accommodation Requirements for Fixed Route Services” EFFECTIVE JULY 13, 2015

Page 2 of 3 ends

o Example 1 –Fundamentally altering service:

Requests that would be DENIED:

1. Takes bus off its route for a pick-up/drop-off.

2. Flag down/mid-block pick-up/drop-off; location unrelated to a bus stop.

3. Operator caring for service animals.

4. Operator providing a personal care attendant.

5. Hand carrying a customer or their mobility device.

6. Customer boards pushing wheelchair with bags in seat.

7. Requests a partial wheelchair securement.
o Example 2 –Creates a direct threat to health/safety of others:

Requests would be DENIED:

1. Allowing a customer using a cart to block the aisle.

2. A customer boarding with an uncontrolled animal.

3. Lap and shoulder belt without wheelchair securement.

4. Exceeding size/number of oxygen tanks (policy to soon be in place will limit tanks to one large or two small tanks due to space (Exceptions may be made per supervisor approval).
o Example 3 –Undue Financial Burden:

Request would be DENIED:

1. Providing services beyond normal operating hours or to areas not currently served by your service (extending operating route or times)
o Example 4 –If a customer is able to fully use service without modification/ accommodation the request may be DENIED:

Request would be DENIED:

1. Request for a special stop at a location 100 feet closer to destination when current stop is fully accessible.

Operator’s additional assistance required with customers with disabilities:

1. If a request is made in service, operator to contact dispatcher for guidance, if necessary.

2. Once policy is in writing and in place, customers are to be encouraged to make requests in advance using the request form to ensure there will be no delay in service operator may have to contact dispatch and wait for direction from a supervisor.

Examples of policies that will soon be placed in writing to accommodate customers with disabilities which you should now follow:

1. Board/alight near a stop impacted by construction, parked cars, etc.

2. Handle fare for a customer with a disability (if they cannot reach the farebox you will assist by placing their fare in the farebox for them).

OPERATOR NOTICE
FTA approved new regulation regarding
“Reasonable Modification/Accommodation Requirements for Fixed Route Services” EFFECTIVE JULY 13, 2015

Page 3 of 3 ends

3. Drivers are to assist a customer with a disability with their packages. (AS THERE CURRENTLY IS NOT A POLICY IN PLACE FOR THE NUMBER OF ALLOWABLE

ITEMS/PACKAGES TO BE CARRIED ONTO THE BUS, PLEASE INFORM ALL PASSENGERS THAT ITEMS/PACKAGES MUST FIT WITHIN THEIR IMMEDIATE AREA).

BEGIN IMMEDIATELY – OPERATOR TO ANNOUNCE STOP LOCATION AND ROUTE:
 When one or more individuals are standing at a designated City bus stop that also serves other transit agencies (MTA and/or Foothill Transit), a driver is required to stop, open doors and call out the stop location and route – Passengers are no longer required to flag the driver down!  When one or more individuals are standing at a City bus stop, drivers are to stop and announce the stop location and route –Passengers are no longer required to flag the driver down! To ensure ADA compliance, MTA will place “MYSTERY RIDERS” on City buses and will report back deficiencies, requiring immediate remedy.

Print Name
Signature Date

EXHIBIT F
City-Owned Vehicle List

CITY-OWNED TRANSPORTATION SERVICES VEHICLE LIST
Asset
ID No.

Year Make & Model Fuel Brakes VIN # GVWR
Vehicle
Ending
Mileage
(FY2020-21)
Vehicle
Length
(ft.)
Vehicle Capacity
1 53 2016 El Dorado National
EZ Rider II CNG Air 1N9MNALG2GC084137 34,000 lbs. 158,042 32 29 passengers or
23 passengers w/ 2
wheelchairs &
11 Standee
2 54 2016 El Dorado National
EZ Rider II CNG Air 1N9MNALG4GC084138 34,000 lbs. 117,992 32 29 passengers or
23 passengers w/ 2
wheelchairs &
11 Standee
3 55 2016 El Dorado National
EZ Rider II CNG Air 1N9MNALG6GC084139 34,000 lbs. 155,533 32 29 passengers or
23 passengers w/ 2
wheelchairs &
11 Standee
4 56 2016 El Dorado National
EZ Rider II CNG Air 1N9MNALG2GC084140 34,000 lbs. 99,107 32 29 passengers or
23 passengers w/ 2
wheelchairs &
11 Standee
5 57 2016 El Dorado National
EZ Rider II CNG Air 1N9MNALG4GC084141 34,000 lbs. 144,736 32 29 passengers or
23 passengers w/ 2
wheelchairs &
11 Standee
6 58 2016 El Dorado National
EZ Rider II CNG Air 1N9MNALG6GC084142 34,000 lbs. 120,397 32 29 passengers or
23 passengers w/ 2
wheelchairs &
11 Standee
7 59 2016 El Dorado National
EZ Rider II CNG Air 1N9MNALG8GC084143 34,000 lbs. 163,254 32 29 passengers or
23 passengers w/ 2
wheelchairs &
11 Standee
8 4435 2017 Ford E-450 Starcraft
Allstar Gasoline Hydraulic 1FDFE4FS8HDC49335 14,500 lbs. 48,705 24 21 passengers or 17 + 2
wheelchair or 19 + 1
wheelchair
9 4436 2016 MV-1 (Mobility Venture)
DX (ADA Van) Gasoline Hydraulic 57WMD2C69GM100436 6,600 lbs. 47,354 20 5 passengers or 3
passengers w/ 2
wheelchairs
10 4451 2016 MV-1 (Mobility Venture)
DX (ADA Van) Gasoline Hydraulic 57WMD2C60GM10051 6,600 lbs. 52,164 20 5 passengers or 3
passengers w/ 2
wheelchairs
11 4458 2016 MV-1 (Mobility Venture)
DX (ADA Van) Gasoline Hydraulic 57WMD2C64GM100358 6,600 lbs. 55,728 20 5 passengers or 3
passengers w/ 2
wheelchairs
12 4461 2016 MV-1 (Mobility Venture)
DX (ADA Van) Gasoline Hydraulic 57WMD2C64GM100361 6,600 lbs. 59,128 20 5 passengers or 3
passengers w/ 2
wheelchairs
13 4481 2016 MV-1 (Mobility Venture)
DX (ADA Van) Gasoline Hydraulic 57WMD2C67GM100581 6,600 lbs. 48,142 20 5 passengers or 3
passengers w/ 2
wheelchairs

EXHIBIT G
Sample - City Master Agreement
Contract No.
1 2021

CONTRACT SERVICES AGREEMENT
(Contractor: INSERT NAME)
(Nature of Engagement: Fixed-Route Transit and Paratransit Dial-A-Ride Services) THIS CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this ___________ day of _________________ 2021 by and between the CITY OF EL MONTE, a municipal corporation (hereinafter, “CITY”) and INSERT CONTRACTOR NAME (hereinafter, “CONTRACTOR”). For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably.

RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and WHEREAS, on or about September of 2021, CITY issued a Request for Proposals for the complete management, m aintenance and operation of the City’s Fixed-Route Transit and Paratransit Dial-A-Ride Services (hereinafter “2021 RFP”); and WHEREAS, in response to the 2021 RFP, CONTRACTOR submitted a proposal; and
WHEREAS, CITY staff has determined that CONTRACTOR possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement; and
WHEREAS, the execution of this Agreement was approved by the El Monte City Council at its Regular Meeting of ___, 2021 under Agenda Item No. _____.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:

SECTION 1. TERM.

A. This Agreement shall have a term of five (5) years commencing from the effective date that this Agreement is fully executed (“hereinafter, “Effective Date”). Upon the agreement of both Parties and upon approval of City Council, and subject to the same terms and condition s, this Agreement may be extended for a maximum of three (3) one (1) year extensions. Nothing in this Section shall operate to prohibit

Contract No.
2 or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Section 21, below.

SECTION 2. SCOPE OF SERVICES.

A. Subject to the terms and conditions of this Agreement, CONTRACTOR agrees to provide CITY with complete management, maintenance and operation of the City’s Fixed-Route Transit and Paratransit Dial-A-Ride Services. The various tasks and related services to be performed by CONTRACTOR are more specifically described in the CITY’s “Request for Proposals Transit and Paratransit Operations” (hereinafter the “CITY RFP”) and the written pro posal of CONTRACTOR entitled “INSERT TITLE OF PROPOSAL ” (hereinafter, the “CONTRACTOR PROPOSAL”) dated INSERT DATE OF PROPOSAL. The CITY RFP and the CONTRACTOR PROPOSAL are attached and incorporated hereto as Exhibits “A” and “B” respectively. The term “Scope of Work” shall be a collective reference to the CITY RFP and the CONTRACTOR PROPOSAL. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In th e event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONTRACTOR PROPOSAL, the requirements of the document entitled CITY RFP shall govern and control but only to the e xtent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

B. CONTRACTOR shall provide all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall perform the Work in accordance with the terms and conditions of this Agreement and in accordance with such other written or verbal directives as may be issued by CITY.

C. By executing this Agreement, CONTRACTOR warrants that CONTRACTOR: (i) has thoroughly investigated and co nsidered the nature of the work, services and tasks to be performed under this Agreement; (ii) has carefully considered how the Work should be performed; and (iii) fully understands the facilities, difficulties, and restrictions attending performance of th e services under this Agreement.

CONTRACTOR warrants that CONTRACTOR has or will investigate any location where the Work is to be performed and is or will be fully acquainted with the conditions there existing, prior to undertaking any service or task requ ested by CITY in the manner described under Section 3, below. Should the CONTRACTOR discover any latent or unknown conditions which will materially affect the performance of the services hereunder, CONTRACTOR shall immediately inform the CITY of such fact and shall not proceed, except at CONTRACTOR’s risk until written instructions are received from the City Representative as defined herein.

D. In the event CONTRACTOR ceases to perform the Work agreed to under this Agreement or otherwise abandons any und ertaking contemplated herein prior to completion and acceptance of the Work, CONTRACTOR shall deliver to CITY immediately and without delay, all materials, records and other work product Contract No.
3 prepared or obtained by CONTRACTOR in the performance of this Agreement.

Furthermore, CONTRACTOR shall only be compensated for the reasonable value of the services, tasks and other work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONTRACTOR’s cessation or abandonment.

E. CONTRACTOR shall perform the Work continuously and with due diligence.

CONTRACTOR shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors or agents.

F. CONTRACTOR shall at all times enforce stric t discipline and good order among CONSULTANT’s employees.

G. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

SECTION 3. COMPENSATION.

A. CITY shall compensation CONTRACTOR for the Fixed -Route transit services – only in accordance with the annual hourly services rates set forth in CONTRACTOR’s INSERT DATE “INSERT TITLE OF COST PROPOSAL FOR FIXED-ROUTE - ONLY” (hereinafter “Cost Proposal for Fixed -Route - Only”), which is attached and incorporated hereto as Exhibit “C”.

B. CITY shall compensate CONTRACTOR for the Dial-A-Ride/Para services - only in accordance with the annual hourly billing rate set forth in CONTRACTOR’s INSERT DATE “INSERT TITLE OF COST PROPOSAL FOR DIAL-A-RIDE/PARA – ONLY” (hereinafter “Cost Proposal for Dial -A-Ride/Para - Only”), which is attached and incorporated hereto as Exhibit “D”.

C. CITY shall compensate CONTRACTOR for the Fixed-Route services - combined in accordance with th e annual hourly billing rate set forth in CONTRACTOR’s INSERT DATE “INSERT TITLE OF COST PROPOSAL FOR FIXED-ROUTE - COMBINED” (hereinafter “Cost Proposal for Fixed -Route – Combined”), which is attached and incorporated hereto as “Exhibit E”.

D. CITY shall compensate CONTRACTOR for the Dial-A-Ride services -combined in accordance with the annual hourly billing rate set forth in CONTRACTOR’s INSERT DATE “INSERT TITLE OF COST PROPOSAL FOR DIAL-A-RIDE/ PARA - COMBINED” (hereinafter “Cost Proposal for Dial -A-Ride/ Para – Combined”), which is attached and incorporated hereto as “Exhibit F”.

E. CITY shall compensate CONTRACT OR for the Dial -A-Ride per trip - optional in accordance with the annual per trip rate set forth in CONTRACTOR’s INSERT DATE “INSERT TITLE OF COST PROPOSAL FOR DIAL -A-RIDE/PARA PER - TRIP - OPTIONAL” (hereinafter “Cost Proposal for Dial -A-Ride/Para Per-Trip – Optional”), which is attached and incorporated hereto as “Exhibit G”.

F. Section 3(A) through (E) notwithstanding, CONTRACTOR’s total compensation for the performance of all Work contemplated during the initial five (5) year term of this Contract No.
4 Agreement, shall not exceed the total budgeted aggregate sum of INSERT TOTAL AMOUNT (hereinafter, the “Not-to-Exceed Sum”), unless such added expenditure is first approved by the CITY acting in consultation with the City Manager and approved by the City Council. In the event CONTRACTOR’s charges are projected to exceed the Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONTRACTOR’s performance pending CITY approval of any anticipated expenditures in exce ss of the Not -to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

G. PAYMENT O F COMPENSATION : The Not -to-Exceed Sum shall be paid to CONTRACTOR in monthly increments as the Work is completed. Following the conclusion of each calendar month, CONTRACTOR shall submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out -to-pocket expenses incurred. If the amount of CONTRACTOR’s monthly compensation is a function of hours worked by CONTRACTOR’s personnel, the invoice shall indicate the number of hours worked in the recently concluded calendar month, including services and tasks performed and the reimbursable out -of-pocket expenses incurred. In the amount of CONTRACTOR’s monthly compensation is a function of hours worked by CONTRACTOR’s personnel, the invoice shall indicate the number of hours worked in the recently concluded month, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within twelve (12) calendar months of receipt of each invoice, CITY shall noti fy CONTRACTOR in writing of any disputed amount included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY shall pay all undisputed amount included on the invoice. CITY shall not withhold applicable taxes or other auth orized deductions from payments made to CONTRACTOR, except as provided in Section 3(E), “Liquidated Damages,” below and as outlined in the CITY RFP.

H. LIQUIDATED DAMAGES: The Parties recognize that providing safe, timely and reliable transit services is an essential part of CONTRACTOR’s performance under this Agreement and that CONTRACTOR’s failure to continuously meet performance standards will cause incalculable damage to CITY and transit system patrons. Accordingly, the amount of liquidated damages whi ch CONTRACTOR shall be required to pay is described in the Penalties/Liquidated Damages Form which is attached and incorporated hereto as Exhibit “H”.

SECTION 4. BUS LEASE.

A. BASIC TERMS:

1. In order to facilitate CONTRACTOR’s performance of the Work, CITY hereby leases to CONTRACTOR the following : (a) seven (7) transit-style buses; (b) five (5) paratransit vans and one (1) paratransit bus (collectively, the “Buses” or individually, a “Bus”), which shall be dedicated and used by the CONTRACTOR solely and exclusively for the purpose of providing the public transit service contemplated under this Agreement and as more Contract No.
5 particularly set for in the Scope of Services. Vehicle Identification Numbers (hereinafter “Vehicle Identification Numbers”) of the Buses are attached and incorporated hereto as “Exhibit “I”.

2. Under no circumstances, may CONTRACTOR use the Buses for any purpose other than the purposes set in this Agreement. The Buses may not be used or operated in any other jurisdiction other than the City of El Monte and may not be used in the service of any other persons or entities other than CITY and its riders.

3. CONTRACTOR shall deliver possession of the Buses to the City promptly upon the expiration or termination of this Agreement but in no event later than five (5) days following the effective date of the expiration or termination of this Agreement, as applicable.

4. Only CONTRACTOR and CONTRACTOR’s employees are authorized to operate the Buses. CONTRACTOR covenants and agrees: (a) that it shall keep the Buses free of all fines, liens and encumbrances; and (b) to pay any such fines or remove any such liens and encumbrances immediately.

5. If CONTRACTOR fails to comply with the terms of the Agreement, CITY may pay to remove or settle any such fines, liens or encumbrances and any amounts so paid by CITY shall be offset against any compensation otherwise owed to CONTRACTOR under Section 3, above.

CONTRACTOR covenants and agrees that CONTRACTOR will use the Buses in a manner that is illegal, improper, or for hire. CONTRACTOR may not remove the Buses from the County of Los Angeles, CONTRACTOR may not alter, mark or install equipment or sticker/decals on or in the Buses without CITY’s prior written consent or where applicable, the consent of the El Monte City Council.

B. COMPENSATION: In consideration for CITY’s lease of the Buses, CONTRACTOR shall pay CITY the sum of One Dollar ($1.00) for the initial term of this Agreement.

C. MAINTENANCE, REPAIRS AND OPERATING EXPENSES: CONTRACTOR shall be responsible for all maintenance and repair costs required to keep the Buses in good working order and condition as well as any other expenses associated with operating the Buses. Upon expiration or termination of this Agreement, CONTRACTOR shall return the Buses to the CITY in good condition with no excessive or unacceptable wear and use as described in Section 4(D), below.

I. WEAR AND USE STANDARDS: Excessive or unacceptable wear and use includes but is not limited to: (a) glass breakage or discoloration; (b) damage or deterioration of body, fenders, metal work, trim, or paint; (c) torn dash, floor covers, seats, upholstery or interior work; (d) any wheels or tires that are missing or not in a safe co ndition; or (e) any damage that makes the vehicle either unsafe or unlawful to operate.

Contract No.
6 J. THEFT, DESTRUCTION, AND SUBSTITUTION : CONTRACTOR assumes full responsibility for the theft, loss or destruction of the Buses or any one of them while under CONTRACTOR’s possession or control, including, but not limited to, those periods in which the Buses are being operated by CONTRACTOR. In the vent of such theft, loss or destruction of the Buses, or any one of them, CONTRACTOR shall be required to compensate CITY for the full replacement cost of the Bus or Buses.

K. OWNERSHIP: The Parties acknowledge and understand that at all times CITY remains the owner of the Buses. CONTRACTOR may not and shall not transfer, sublease, rent or do anything to interfere with CITY’s own ership of the Buses without CITY’s prior written consent. CONTRACTOR shall execute any and all additional documentation as CITY may request or deem necessary in order to demonstrate and establish CITY’s ownership interest in the Buses.

L. SUBLEASING: CONTRACTOR shall not sublease any of the Buses without the prior written consent of the CITY. If CITY, at its sole discretion, permits CONTRACTOR to sublease any of the Buses, CONTRACTOR shall ensure that any sublease agreement contains a provision making the sublease subject to all relevant provisions set forth in this Agreement, including provisions relating to insurance requirements and Indemnification.

M. INSPECTION:

1. CITY may, but does not assume, the obligation to inspect the Buses at any time. If CITY ask s to inspect a Bus, CONTRACTOR will advise CITY in writing of the location of the Bus and allow the inspection. If upon inspection, CITY determines that one of the Buses is damaged or there is excessive or unacceptable wear and use, CITY, in its sole disc retion, will decide if the Bus may reasonably be repaired. If CITY determines a Bus is reasonably repairable, CONTRACTOR shall promptly have the necessary repairs made at CONTRACTOR’s sole cost.

2. CONTRACTOR further agrees to pay for a third -party inspectio n of the Buses upon their return to CITY by CONTRACTOR following the expiration or termination of this Agreement. CONTRACTOR agrees to pay for all repairs recommended by the third-party inspector in order to restore the Bus or Buses to good operating condition and in compliance with the provisions of this Section 4. If CONTRACTOR cannot reasonably comply with its repair obligations within the five (5) day period for the return of the Buses as set forth above in Section 4(A)(3), CONTRACTOR shall notify CITY of the need for additional time. CITY, in its sole discretion, may grant such additional time as may be necessary to complete the repairs needed in order to return the Buses in good condition; provided the grant of such additional time is made in writing. CONTRACTOR’s failure to return the Buses to CITY within the five-day return period absent timely notification to the CITY of the need for additional time shall constitute an event of default and a materials breach of this Agreement.

Contract No.
7 SECTION 5. REFUELING SERVICES.

A. BASIC REFUELING TERMS:

1. CITY agrees to provide all necessary personnel and equipment to refuel CONTRACTOR’s natural gas operated vehicle(s) at CITY’s Refueling Center at the times set forth in Section 5(C) below.

2. The vehicles authorized to use the Refueling Center are listed in the Vehicle Refueling List (hereinafter, “Vehicle Refueling List”) which is attached and incorporated hereto as Exhibit “J”. CONTRACTOR will instruct each of its driver using the Refueling Center to accura tely enter the information set forth in the system when refueling CONTRACTOR’s vehicles.

3. CONTRACTOR also acknowledges, understands and agrees that CITY’s provision of natural gas shall be subject to availability and CITY does not guarantee CONTRACTOR a set or fixed supply of natural gas. In the event that CITY is unable to provide refueling services at its Refueling Center; CITY shall authorize the refueling of CONTRACTOR’s natural gas operated vehicle(s) at an alternative location of CITY’s sole choice. If CITY’s CNG station is unavailable/non -operational, CITY shall reimburse CONTRACTOR for such refueling charges upon submittal of receipt or other documentation of refueling costs.

B. VEHICLE REQUIREMENTS: As a necessary precondition to CONTRACTOR’s use of the Refueling Center, CONTRACTOR agrees to determine the vehicle’s exact fueling capacity and p.s.i. (pounds per square inch) rating (either 3,000 p.s.i. or 3600 p.s.i) and place such information on the inside of the door of the vehicles(s).

C. REFUELING TIMES: Unless otherwise agreed to by the Parties in writing, CONTRACTOR’s designated natural gas operated vehicles shall be authorized to use the Refueling Center Monday through Saturday at the mutually agreed upon times as set forth in the Refueling Center Hours (hereinafter, “Refueling Center Hours”) which is attached and incorporated hereto as Exhibit “K”.

SECTION 6. STANDARD OF CARE . CONTRACTOR represents, acknowledges and agrees as follows:

A. CONTRACTOR shall perform all work skillfully, competently and to the highest standards applicable to the CONTRACTOR’s field;

B. CONTRACTOR represents and maintains that it is skilled in the professional calling necessary to perform the Services;

C. CONTRACTOR shall perform all work in a manner reasonably satisfactory to the CITY;

D. CONTRACTOR shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et Contract No.
8 seq.). CONTRACTOR’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization;

E. CONTRACTOR understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance;

F. All of CONTRACTOR’s employees and agents (including but not limited to CONTRACTOR’s subcontractors and subc onsultants) possess sufficient skill, knowledge, training and experience to perform those services and tasks contemplated under this Agreement;

G. All of CONTRACTOR’s employees and agents (including but not limited to CONTRACTOR’s subcontractors and subconsu ltants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals shall be maintained throughout the term of this Agreement;

H. CONTRACTOR agrees to work closely with CITY staff in the performance of the Work and this Agreement and shall be available to CITY staff and City Representative at all reasonable times. All work prepared by CONTRACTOR shall be subject to inspection and approval by City Representative or their designee.

I. The Parties acknowledge and agree that CONTRACTOR shall perform, at CONTRACTOR’s own cost and expense and without any reimbursement from CITY, any services or tasks necessary to correct any errors or omissions caused by CONTRACTOR’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONTRACTOR’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and a bsolute discretion. The Parties acknowledge and agree that CONTRACTOR’s acceptance of any work performed by CONTRACTOR or on CONTRACTOR’s behalf shall not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CONTRACTOR has relied upon the foregoing representations of CONTRACTOR, including but not limited to the representation that CONTRACTOR possesses the skills, training, knowledge and experience necessary to perform the Work in a skil lful and competent manner equivalent to, the standard of performance generally recognized as being employed by professionals performing the same type of work and services in the State of California.

SECTION 7. FEDERAL FUNDING. At any time during the Te rm of this Agreement or any extension term thereof, CITY may secure FTA grant funding to supplement funding used to compensate CONTRACTOR for the services contemplated herein. To facilitate the CITY’s ability to apply such funding to the services and tasks contemplated under this Agreement, the Parties agree to at all times comply with those specific federal statutes Contract No.
9 and regulations , as the same may be amended from time to time, referenced and described in the FTA Grant Requirements (the “FTA Grant Requirements”) which are incorporated hereto as Exhibit “L”. By its submission of a proposal in response to the RFP and by the execution of this Agreement, the CONTRACTOR acknowledges, represents and agrees that has reviewed the FTA Grant Requirements; understands the requirements, terms and conditions set forth therein and will comply with all such restrictions, terms and conditions; and will diligently keep itself of apprised of any potential changes to the FTA Grant Requirements and comply with the same.

SECTION 8. REPRESENTATIVES.

A. City Representative . For the purposes of this Agreement, the contract administrator and CITY’s representative shall be INSERT CITY REPRESENTATIVE (hereinafter, the “City Representative”). It shall be CONTRACTOR’s responsibility to assure that the City Representative is kep t informed of the progress of the performance of the services, and CONTRACTOR shall refer any decisions which must be made by CITY to the City Representative.

Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative.

B. Contractor Representative. For the purposes of this Agreement, INSERT CONTRACTOR REPRESENTATIVE, is hereby designated as the principal and representative of CONTRACTOR authorized to act on its behalf with respect to CONTRACTOR’s performance under this Agreement and to make all decisions in connection therewith (the “ Contractor Representative”). Notice to the Contractor Representative whether written or verbal shall constitute notice to CONTRACTOR.

The Contractor Representative shall supervise and direct the Services, using their best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

SECTION 9. CONTRACTOR’S PERSONNEL

A. CONTRACTOR represents that it has, or will secure at its own expense, all personnel required to perform the Work and all other services and tasks necessary for CONTRACTOR to competently and timely complete the improvements contemplated under this Agreement. All work, services and tasks will be performed under CONTRACTOR’s supervision, and CONTRACTOR’s personnel engaged in the performance of the work, services and tasks contemplated under this Agreement shall possess the qualifications, permits and licenses required by applicable law to perform such work, services and tasks.

B. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performan ce of the Work.

CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR’s performance of the Work, and shall indemnify, defend and hold harmless CITY against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against CITY hereunder.

Contract No.
10 C. CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work.

D. In the event that CITY, in its sole reasonable discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons.

E. CONTRACTOR shall be responsible for payment of all employees’ and subconsultants’ wages and benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

F. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the performance of the Work contemplated under this Agreement.

SECTION 10. ABANDONMENT BY CONTRACTOR. In the event CONTRACTOR ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONTRACTOR shall delivery to CITY immediately and without delay, all materials, record and other work product prepared or obtained by CONTRACTOR in the performance of this Agreement.

Furthermore, CONTRACTOR shall only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses, whic h CITY may incur as a result of CONTRACTOR’s cessation or abonnement.

SECTION 11. PREVAILING WAGES AND GENERAL LABOR COMPLIANCE AND REPORTING.

A. CONTRACTOR and any subcontractor performing or contracting any portion of the Work shall comply with all applicable provisions of the California Labor Code for all workers, laborers and mechanics of all crafts, classifications or types, including, but necessarily limited to the following:

1. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the Work shall constitute a legal day’s work under this Contract. CONTRACTOR and any subcontractor shall pay workers overtime pay (not less than 1 1/2 times the base rate of pay) as required by California Labor Code Section 1815. CONTRACTOR and any subcontractor shall, as a penalty to the CITY, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contrac t by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation to the provisions of Article 3 of Chapter 1 of Part 7, Division 2 of the California Labor Code, which is incorporated by this reference as though fully set forth herein.

Contract No.
11 2. Pursuant to the provisions of California Labor Code, Sections 1770 et. seq., CONTRACTOR and any subcontractor under CONTRACTOR shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Pursuant to the provisions of California Labor Code Section 1773.2, CONTRACTOR is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in t he locality in which the work is to be performed for each craft, classification, or type of worker required to execute the Contract, are on file in the office of the District Secretary, which copies shall be made available to any interested party on request. CONTRACTOR shall post a copy of said prevailing rate of per diem wages at each job site.

B. As required by Section 1773.1 of the California Labor Code, CONTRACTOR shall pay travel and subsistence payments to each worker needed to execute the work, as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with this Section.

C. To establish such travel and subsistence payments, the representative of any craft, classification, or type of workman needed to execute the contracts shall file with the Department of Industrial Relations fully executed copies of collective bargaining agreements for the particular craft, classification or type of work involved. Such agreements shall be filed within ten (10) days after their execution and thereafter shall establish such travel and payments.

D. CONTRACTOR shall comply with the provisions of Section 1775 of the California Labor Code and shall, as a penalty to CITY, forfeit up to fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rate of per diem wages for each craft, classification, or type of worker needed to execute the contract. CONTRACTOR shall pay each worker an amount equal to the difference between the prevailing wage rates and the amount paid worker for each calendar day or portion thereof for which a worker was paid less than the prevailing wage rate. CONTRACTOR is required to pay all applicable pe nalties and back wages in the event of violation of prevailing wage law, and CONTRACTOR and any subcontractor shall fully comply with California Labor Code Section 1775, which is incorporated by this reference as though fully set forth herein.

E. CONTRACTOR and any subcontractor shall maintain and make available for inspection payroll records as required by Labor Code Section 1776, which is incorporated by this reference as though fully set forth herein. CONTRACTOR is responsible for ensuring compliance with Labor Code Section 1776 and shall keep accurate payroll records containing all such information as maybe called for under Labor Code Section 1776 and other applicable provisions of State law.

F. CONTRACTOR and any subcontractors shall, when they employ an y person in any apprenticeable craft or trade, apply to the joint apprenticeship committee administering the apprenticeship standards of the craft or trade in the area of the work site for a certificate approving CONTRACTOR or subcontractor under the Contract No.
12 apprenticeship standards for the employment and training of apprentices in the area or industry affected; and shall comply with all other requirements of Section 1777.5 of the California Labor Code, which is incorporated by this reference as though fully set forth herein. The responsibility of compliance with California Labor Code Section 1777.5 during the performance of this contract rests with CONTRACTOR. Pursuant to California Labor Code Section 1777.7, in the event CONTRACTOR willfully fails to comply with the provisions of California Labor Code Section 1777.5, CONTRACTOR shall be denied the right to bid on any public works contract for up to three (3) years from the date noncompliance is determined and be assessed civil penalties.

G. In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860), and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the California Labor Code, CONTRACTOR is required to secure the payment of compensation to its employees and for that purpose obtain and keep in effect adequate Workers' Compensation Insurance and Employers Liability Insurance. If CONTRACTOR, in the sole discretion of the CITY satisfies the CITY of the responsibility and capacity u nder the applicable Workers' Compensation Laws, if any, to act as self-insurer, CONTRACTOR may so act, and in such case, the insurance required by this paragraph need not be provided.

CONTRACTOR is advised of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code and shall comply with such provisions and have Employer’s General Liability limits of $1,000,000 per accident before commencing the performance of the Work of this Contract. The Notice to Proceed with the Work under this Contract will not be issued, and CONTRACTOR shall not commence the W ork, until CONTRACTOR submits written evi dence that it has obtained full Workers' Compensation Insurance coverage for all persons whom it employs or may employ in carrying out the Work under this Contract. This insurance shall be in accordance with the requirements of the most current and applica ble state Workers' Compensation Insurance Laws. In accordance with the provisions of Section 1861 of the California Labor Code, CONTRACTOR in signing this Contract certifies to the CITY as true the following statement: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self -insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract." A subcontractor is not allowed to commence Work on the project until verification of Workers’ Compensation Insurance coverage has been obtained and verified by CONTRACTOR and submitted to the City Engineer for th e CITY’s review and records.

H. In accordance with the provisions of Section 1727 of the California Labor Code, the CITY, before making payment to CONTRACTOR of money due under a contract for public works, shall withhold and retain therefrom all wages and penalties which have been forfeited pursuant to any stipulation in the contract, and the terms of Chapter 1, Part 7, Division 2 of the California Labor Code (commencing with Section 1720). But no sum shall be withheld, retained or forfeited, except from the final payment, without a full investigation by either the Contract No.
13 Division of Labor Standards Enforcement or by the CITY.

SECTION 12. PROHIBITED INTERESTS . CONTRACTOR warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant , to solicit or secure this Agreement.

Further, CONTRACTOR warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.

For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

SECTION 13. INDEPENDENT CONTRACTOR.

A. All acts of CONTRACTOR, its agents, officers, subcontractors and employees and all others acting on behalf of CONTRACTOR relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY. CONTRACTOR, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of CITY. CONTRACTOR has no authority or responsibility to exercise any rights or power vested in CITY. No agent, officer, or employee of CITY is to be considered an employee of CONTRACTOR. It is understood by both CONTRACTOR and CITY that this Agreement shall not, under any circumstances, be construed or considered to create an employer-employee relationship or a joint venture.

B. CONTRACTOR, its agents, officers, subcontractors and employees are and, at all times during the term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.

C. CONTRACTOR shall determine the method, details and means of performing the Work. CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agree ment.

CONTRACTOR has control over the manner and means of performing the services under this Agreement. CONTRACTOR is permitted to provide services to others during the same period as it provides services to CITY under this Agreement. If necessary, CONTRACTOR has the responsibility for employing other persons or firms to assist CONTRACTOR in fulfilling the terms and obligations under this Agreement.

D. If in the performance of this Agreement any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONTRACTOR.

Contract No.
14 E. It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONTRACTOR nor CONTRACTOR's assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of CITY in any capacity whatsoever as an agent, or to bind CITY to any obligation whatsoever.

F. As an independent contractor, CONTRACTOR hereby indemnifies and holds CITY harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer -employee relationship exists by reason of this Agreement.

SECTION 14. CONFLICTS OF INTEREST . CONTRACTOR hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with CONTRACTOR in connection with this project. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any co nduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute.

CONTRACTOR agrees that a clause substantially similar to this Section shall be incorporated into any sub -contract that CONTRACTOR executes in connection with the performance of this Agreement.

SECTION 15. NON-DISCRIMINATION. During the performance of this Agreement, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40) or set. CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into thi s Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreemen t. This CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Agreement.

SECTION 16. REMOVAL OF EMPLOYEES OR AGENTS. If any of
CONTRACTOR’s officers, employees, agents, contractors, subcontractors or subconsultants are determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONTRACTOR, a threat to person s or property, or if any of CONTRACTOR’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsul tant shall promptly removed by CONTRACTOR Contract No.
15 and shall not be reassigned to perform any of the Work.

SECTION. 17. ASSIGNMENT. The Skills, training, knowledge and experience of CONTRACTOR are material to CITY’s willingness to enter into this Agreement.

Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONTRACTOR or on behalf of CONTRACTOR in the performance of this Agreement. In recognition of this interest, CONTRACTOR agrees that it shall not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of CONTRACTOR’s duties or obligations under this Agreement without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment of transfer shall be ineffective, null and void and shall constitute a material breach of this Agreement.

SECTION 18. INDEMNIFICATION.

A. To the fullest extent permitted by law, CONTRACTOR hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless CITY and CITY’s elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or any other costs arising out of or in any way related to the performance of this Agreement, including in connection with the operation, maintenance, or refueling of a natural gas vehicle which results in, or is related to (i) any injury to persons (including but not limited to, personal injury, bodily injury or death) arising out of or in any way connected with the operation or maintenance of a natural gas vehicle by CONTRACTOR or OPERTAOR’s officers, employees, agents, subcontractors or volunteers; (ii) the will misconduct of or the negligent acts or omissions of CONTRACTOR or CONTRACTOR’s officers, employees, agents, subcontractors, or volunteers in the performance of this Agr eement; (iii) the breach of this Agreement by CONTRACTOR or CONTRACTOR’s officers, employees, agents, subcontractors, or volunteers; (iv) the violation of, or failure to comply with, any federal state or local laws, statutes, codes, rules, regulations and ordinances by CONTRACTOR or CONTRACTOR’s officers, employees, agents, subcontractors, or volunteers; (v) damages, wear or other injury to CONTRACTOR’s real or personal property in connection with CONTRACTOR’s consumption and use of CITY’s natural gas fuel or the utilization of CITY’s natural gas refurling equipment or facilities; (vi) damage or injury to the real or personal property of this parties arising out of or in any way connected with the operation or maintenance of any CITY -refueled natural gas vehicle by CONTRACTOR or CONTRACTOR’s officers, employees, agents, subcontractors, or volunteers; (vii) the emission of gases or other fluid or gaseous emissions (including without limitation hazardous emissions) from any of CONTRACTOR’s CITY-refueled vehicles; any illness, sickness, disease or other physical ailment claimed or suffered by any officer, employee, agents, subcontractor, or volunteer who comes in contract with any natural gas consumed by CONTRACTOR or any natural gas fumes or vapors emitted by th e same; any damages or economic loss arising out of CITY’s inability or unwillingness to provide CONTRACTOR with natural gas when requested. Accordingly, the Contract No.
16 provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the Indemnitees with the fullest protection possible under the law. CONTRACTOR acknowledges that CITY would not enter into this Agreement in the absence of CONTRACTOR’s commitment to indemnify, defend and protect CITY as set forth herein.

B. To the fullest extent permitted by law, CONTRACTOR shall indemnify, hold harmless and defend Indemnitees from and against all liability, loss, damage, expense, cost of every nature arising out of or in connection with CONTRACTOR’s performance of Work hereunder, or its failure to comply with any of its obligations contained in this Agreement, including those connected with the operation, maintenance or refueling of a natural gas vehicle by CONTRACTOR or CONTRACTOR’s officers, employees, agents, subcontractors or volunteers at CITY’s facilities. CONTRACTOR shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a), or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. A ccountants, attorneys, or other professionals employed by CONTRACTOR to defend Indemnitees shall be selected by Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribut ion against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or s ubsequent active or passive negligence by the Indemnitees.

C. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by CONTRACTOR and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indem nity provision, and an entry of judgment against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees’ right to recover under this indemnity provision.

D. CITY shall have the right to offset against the amount of any compensation due to OPERTATOR under this Agreement, any amount due to CITY from CONTRACTOR as a result of CONTRACTOR’s failure to pay CITY promptly any indemnification arising under this Agreement and related to CONTRACTOR’s failure to either: (i) pay taxes on amounts received pursuant to this Agreement; or (ii) comply with applicable workers’ compensation laws. CONTRACTOR’s obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to the Contract No.
17 Indemnities.

E. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against a ny and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

F. CITY does not, and shall not; waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense. CONTRACTOR agrees that CONTRACTOR’s covenant under this Section shall survive the termination of this Agreement.

G. CONTRACTOR shall fully comply with the workers’ compensation laws regarding CONTRACTOR and CONTRACTOR’s employees. CONTRACTOR further agrees to indemnify and hold CITY harmless f rom any failure of CONTRACTOR to comply with applicable workers’ compensation laws. CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR’s failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

SECTION 19. INSURANCE.

A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

1. Commercial General Liability Insurance with minimum limits of Ten Million Dollars ($ 10,000,000) for each occurrence and in th e aggregate for any personal injury, death, loss or damage.

2. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with minimum limits of Five Million Dollars ($ 5,000,000) per ac cident for bodily injury and property damage.

3. Worker’s Compensation insurance as required by the State of California.

Contract No.
18 B. CONTRACTOR shall require each of its sub -consultants or sub -contractors to maintain insurance coverage that meets all of the requirements of this Agreement.

C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

D. CONTRACTOR agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insuranc e is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’s expense, the premium thereon.

E. Prior to commencement of work under this Agreement, CONTRACTOR shall file with CITY’s Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement.

F. CONTRACTOR shall provide proof that policies of insurance expiring during the term of this Agr eement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

G. The general liability and automobile policies of insurance shall con tain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds.

All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days’ prior written notice to CITY.

CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of can cellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

H. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self -insurance maintained by the CITY, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

I. All insurance coverage provided pursuant to this Agreement shall not prohibit CONTRACTOR, and CONTRACTOR’s employees, agents, subcontractors, or volunteers from waiving the right of subrogation prior to a loss. CONTRACTOR hereby waives all rights of subro gation against CITY , its officials, officers, employees, agents and volunteers.

J. Any deductibles or self -insured retentions must be approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.

Contract No.
19 K. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

L. Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR’s liability or as full performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

M. In the event any policy of insuranc e required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

N. CITY reserves the right to modify these requirements, includ ing limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

SECTION 20. RECORDS AND INSPECTION. CONTRACTOR shall keep, and require subcontractors to keep, such boo ks and records as shall be necessary to document the performance of the Work and enable the CITY to evaluate the performance of the Work. CONTRACTOR shall maintain financial records and reports relating to funds received during the Agreement. CONTRACTOR shall maintain books, records, documents, and other accounting procedures and practices which reflect all costs of any nature expended in the performance during the Agreement. The Contract Officer shall have full and free access to such books and re cords at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a peri od of four (4) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.

SECTION 21. TERMINATION.

A. Termination for Convenience. By execut ion of this Agreement and following the provisions set forth on FTA Report No. 0105, the following provisions are in the CITY’s best interest. CITY may imm ediately terminate this Agreement for convenience, and without cause by giving CONTRACTOR a thirty (30) days written notice of CITY’s intent to terminate this Agreement. Upon such termination for convenience, CONTRACTOR shall be com pensated only for those services and tasks which have been performed by CONTRACT OR up to the effective date of the termination. CONTRACTOR may not terminate this agreement except for cause as provided under Section 19(B), below. If this Agreement is terminated as provided herein, CITY may require CO NTRACTOR to provide all finished Documents and Data as defined in Section 20, below, and other information of any kind prepared by CONTRACTOR in connection with the performance of the Work.

CONTRACTOR shall be required to prov ide Documents and Date within fifteen Contract No.
20 (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the party of CITY pursuant to Section 19(B), below, shall operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

B. Termination for Cause . By execution of this Agreement and following the provisions set forth on FTA Report No. 0105, the following provisions are in the CITY’s best interest. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to th e defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify:
(i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible
within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii)
CONTRACTOR’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under
any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.

1. CONTRACTOR shall cure the following Event of Defaults within the following time periods:
i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation or work product which CONTRACTOR is obligate d to provide to CITY or CITY’s employees or agents under this Agreement.

Prior to the expiration of the 3 -day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or
Contract No.
21 ii. Within twenty-four (24) hours of CITY’s issuance of a Default Notice for any failure of CONTRACTOR to resume or restore transit service to its regularly scheduled places or times when such service has been halted, suspended or otherwise disrupted for reasons not attributable to CITY, if such service cannot be resumed or restored within 24 hours from CITY’s issuance of a Default Notice, CONTRACTOR shall immediately submit to CITY a written request for additional time to restore service and such notice shall indicate: (i) reason(s) for the halting or disruption of services; (ii) what steps CONTRACTOR has taken to resume and restore service to its regular schedule; (iii) what steps CONTRACTOR must take to restore and resume services; and (iv) how long CONTRACTOR estimates it will take to restore/resume service to the CITY. In its sole and absolute discretion CITY may grant additional time for the restoration and resumption of regular service provided that no such extension of time shall exceed two (2) calendar days from the conclusion of the first 24-hour cure period.
iii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice fo r any other Event of Default under this Agreement . Prior to expiration of the 14 -day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14 -day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this Section 19(B)( 1)(iii) that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

If an Event of Default relates to a material falsehood or misrep resentation set forth in Exhibit “ B” that is not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

2. In addition to any other failure on the part of CONTRACTOR to perform any duty, obligation, service or task set under this Agreement (or the failure to timely perform or properly perform any such duty, obligation service or task), an Event of Default on the part of CONTRACTOR shall include, but shall not be limited to the following: (i) CONTRACTOR’s refusal or failure to perform any of the services or tasks called for under the Scope of Services; (ii) CONTRACTOR’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONTRACTOR and/or its employee’s disregard or v iolation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy , insolvency, receivership, reorganization, or similar legislation as it relates to CONTRACTOR, whether voluntary or involuntary; (v) CONTRACTOR’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (vi) CITY’s Contract No.
22 discovery that a statement, representation or warranty by CONTRACTOR relating to this Agreement is false, mi sleading or erroneous in any material respect.

3. CITY shall cure any Event of Default asserted by CONTRACTOR within forty- five (45) calendar days of CONTRACTOR’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45 -day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45 -day cure period.

The foregoing notwithstanding, an Event of Default dealing with the CITY’s failure to timely pay any undisputed sums to CONTRACTOR as provided under Section 3 above, shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR’s Default Notice to CITY.

4. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR’s performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR’s cure of any Event of Default by giving CONTRACTOR written notice of CITY’s intent to susp end CONTRACTOR’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default.

Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which h ave been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspen d this Agreement as provided herein.

5. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

6. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.

In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;
Contract No.
23 iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

7. In the event C ITY is in breach of this Agreement, CONTRACTOR’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.

8. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether the same or other covenant, warranty, agreement, term, condition, duty or requirement is contained in this Agreement. No waiver, benef it, privilege or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

9. The termination of this Agreement pursuant to any provision of this Section or by normal expiration of its term or any extension thereto shall not operate to terminate any Article, Section or provision contained herein which provides that it shall survive the termination or normal expiration of this Agreement.

SECTION 22. DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY.

All Documents and Data shall be and shall remain the property of CITY without restriction or limitation upon their use of dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all rep orts, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of OPERAOR in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to, Documents and Date stores digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs and other intellectual property embodied in all Documents and Data. CONTRACTOR shall require all subcontractors and subconsultant working on behalf of CONTRACTOR in the performance of this Agreement to agree in writing that CITY shall be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONTRACTOR in the performance of this Agreement.

SECTION 23. CONFIDENTIALITY. All data, documents, discussion, or other Contract No.
24 information developed or received by CONTRACTOR or provided for performance of this Agreement are deemed confidential and shall not be disclosed by CONTRACTOR without prior written consent by CITY. CITY shall grant such consent of disclosure as legally required. Upon request, all CITY data shall be re turned to CITY upon the termination or expiration of this Agreement. CONTRACTOR shall not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any social media platform, magazine, trade paper, newspaper, television or radio production or other similar medium without the prior consent of CITY.

SECTION 24. FALSE CLAIMS ACT. CONTRACTOR warrants and represents that neither CONTRACTOR nor any person who is an officer of, in a managing position with, or has an ownership interest in CONTRACTOR has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3729 et sew. and the California False Claims Act, Government Code Section 12650 et seq.

SECTION 25. CITY’S RIGHT TO EMPLOY OTHER CONSULTANT. CITY reserves the right to employ other contractors in connection with the various projects worked on by CONTRACTOR
SECTION 26. FORCE MAJEURE. The Completion Date shall be extended in the event of any delays due to unforeseeab le causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONTRACTOR shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative’s determination shall be fina l and conclusive upon the parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR’S sole remedy being extension of the Agreement pursuant to this Section.

SECTION 27. NOTICES. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONTRACTOR’s and CITY’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing.

If to CITY: If to CONTRACTOR:

City of El Monte
City Hall – West, 2nd Floor
11333 Valley Boulevard
El Monte, CA 91731
Phone: 626-580-2058
Attn: [INSERT DEPT] Director

INSERT CONTRACTOR NAME

INSERT ADDRESS
Attn: INSERT PERSON OF

CONTACT NAME
Phone: INSERT PHONE
Contract No.
25 NUMBER
SECTION 28. PROHIBITION. CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY’s prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

SECTION 29. ATTORNEY FEES . In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney’s fees.

SECTION 30. ENTIRE AGREEMENT. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties.

Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.

SECTION 31. GOVERNING LAW; JURISDICTION . This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part o f any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

SECTION 32. SEVERABILITY. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

SECTION 33. CAPTIONS. The captions used in this Agreement are solely for reference and the convenience of the parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.

SECTION 34. EXECUTION. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
Contract No.
26 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF EL MONTE, a municipal
corporation

By:

Alma K. Martinez
City Manager

Date:

CONTRACTOR NAME

By: ______________________________

Name:____________________________

Title:_____________________________

Date:

APPROVED AS TO FORM:

By:_____________________________
Richard Padilla
Assistant City Attorney

Date:

Contract No.
27 EXHIBIT “A”

CITY RFP

Contract No.
28 EXHIBIT “B”

CONTRACTOR PROPOSAL

Contract No.
29 EXHIBIT “C”

COST PROPOSAL FOR FIXED ROUTE –ONLY

Contract No.
30 EXHIBIT “D”

COST PROPOSAL FOR DIAL-A-RIDE –ONLY

Contract No.
31 EXHIBIT “E”

COST PROPOSAL FOR FIXED ROUTE – COMBINED

Contract No.
32 EXHIBIT “F”

COST PROPOSAL FOR DIAL-A-RIDE/PARA – COMBINED

Contract No.
33 EXHIBIT “G”

COST PROPOSAL FOR DIAL-A-RIDE/PARA PER TRIP (OPTIONAL)

Contract No.
34 EXHIBIT “H”

PENALTIES/LIQUIDATED DAMAGES FORM

Contract No.
35 EXHIBIT “I”

VEHICLE IDENTIFICATION NUMBERS

Contract No.
36 EXHIBIT “J”

VEHICLE REFUELING LIST

Contract No.
37 EXHIBIT “K”

“REFUELING CENTER HOURS”

Contract No.
38 EXHIBIT “L”

FTA GRANT REQUIREMENTS

EXHIBIT H
Fixed Route Driver Trip Sheets &
Data Spreadsheets

EXHIBIT I
Dial-A-Ride Driver Trip Sheets &
Data Spreadsheets

EXHIBIT J
Department of Labor Letter of
August 10, 2012

EXHIBIT K
City's "Reasonable Modification /
Accommodation Requirements"
1 City of El Monte
Public Works Department
Transportation Services Division
Notice of City of El Monte’s Transit/Paratransit Compliance with New Reasonable Modification / Accommodation Requirements
The Federal Department of Transportation has published a new regulation concerning the obligation of transit agencies to provide reasonable modification of policies or practices to accommodate the needs of individuals with disabilities. This new regulation has the potential to impact every City of El Monte employee that comes into contact with our customers with disabilities.

The regulation (49 CFR Parts 37.169) provides that customers with disabilities may
request a reasonable modification of our policies and practices in order to use our services. This new regulation is not designed to make our services more convenient to us but is specifically designed to assist those that may be unable to use fixed route services without a modification or accommodation of a City of El Monte transit or paratransit policy.

It is anticipated that many of the situations that may arise are already covered in El Monte’s many guides for Bus Operators. For example, some customers with disabilities request that the Bus Operator handle their fare as they are boarding a City bus. El Monte’s policy already addresses this request by requiring that Bus Operators provide such assistance. This is a good example of a potential accommodation successfully addressed by El Monte’s existing transit and paratransit policies.

Reasonable Modifications / Accommodations Request Process Customers with disabilities are encouraged to request a reasonable modification of a City of El Monte policy in advance. Requests should be made to the City of El Monte’s Transportation Services Division by email at [email protected], by telephone at 626-580-2217 or by mail at 3990 Arden Drive, El Monte CA 91731.

In many cases, however, Bus Operators or other frontline staff will receive the request for a reasonable modification of a rule or policy while in service. Bus Operators must contact the Bus Operator Committee (BOC) before authorizing a request for a modification of a City transit/paratransit policy or rule. The City of El Monte’s Bus BOC will review and determine if the request for an accommodation or modification is provided. Operators and other frontline staff will not be responsible for making such determinations.

Other frontline staff should contact their supervisor for information on how the request should be handled.

Denial of Requests for Reasonable Modifications / Accommodations Requests for reasonable modifications or accommodations will be denied if they meet one of the four following criteria:

1. Fundamentally alter the nature of the service, program, or activity.

2. Create a direct threat to the health or safety of others.

2 3. If granting the request would cause an undue financial and administrative burden on the City of El Monte.

4. I f the individual would still be able to fully use the services provided by the City if the request was denied.

As previously mentioned, Bus Operators and other frontline staff will not be responsible for making determinations. The BOC will
determine if such requests should be
accommodated.

Customers with disabilities may file complaints regarding denied requests for a reasonable modification or accommodation with the City of El Monte’s Transportation Services Division by telephone at 626-580-2217 or via email at [email protected].

Examples of Accommodations / Modifications that will usually be approved:

Eating and Drinking
 If customers with diabetes or other medical conditions request to eat or drink on City vehicles or in a City facility in order to avoid adverse health consequences, the request should be granted. For example, a person with diabetes may need to consume a small amount of orange juice in a closed container or a candy bar in order to maintain blood sugar levels.

Medicine

A customer’s request to take medication while on City vehicles or in a City facility should be granted. For example, customers should be allowed to administer insulin injections and conduct finger stick blood glucose testing. City employees do not need to provide assistance, as that would be a fundamental alteration of their function.

Separate Boarding
 Customers with disabilities using mobility devices must be allowed to board separate from their device if they, combined, exceed the weight capacity of a vehicle. City policies require that Bus Operators provide boarding and alighting assistance to customers. In addition, they are required to board and alight the mobility device, as required by policy; as long as doing so does not create a direct threat to themselves or another individual.

Examples of Accommodations / Modifications that will usually be denied:

Outside of the Service Area
 A customer’s request for a bus to divert from a route or extend beyond the service hours may be denied as it would constitute a fundamental alteration of City service.

3 Caring for Service Animals
 A request by a customer with a service animal for a City and/or contracted employee to take charge of the animal may be denied.

Caring for a service animal is the responsibility of the customer or a Personal Care Attendant (PCA).

Hand Carrying
 Except in emergency situations, a customer’s request to be lifted out of his or her mobility device should be denied because of the safety, dignity and privacy issues implicated by hand carrying a customer.

Hand carrying a customer
is the responsibility of a Personal Care
Assistant and is outside the scope of the City and/or contracted employee’s duties and a fundamental alteration of City services .

Waiving Fare Payment
 A request by a customer with a disability to waive the fare when boarding will be denied. Accommodating this request is a fundamental alternation to City policy.

Providing a Personal Care Attendant

Requests by a customer with a disability for the City to provide a Personal Care Attendant will be denied. Accommodating this request is a fundamental alternation to City service.

Additional Questions on the the City of El Monte’s Transit/Paratransit Reasonable Modification / Accommodation Procedure:

If you have any questions or require clarification, please contact El Monte’s Transportation Services Division by email at [email protected] or by telephone at 626-580-2217.

EXHIBIT L
Unusual Incident Report

UNUSUAL INCIDENT REPORT
An Unusual
Incident Report (UIR) should be completed if an incident occurs that involves a Transportation Division client, volunteer, vendor property or vehicle. An unusual incident is an incident that involves an injury to contractor staff or client, hospitalization from an incident, death, property damage including theft and vandalism to an Transportation Division asset, and any other incident that may be considered newsworthy by the media or incur liability to the City of El Monte. If there is an immediate threat to anyone’s safety or a crime is in progress—DIAL 911. If the threat or criminal activity is NOT immediate, contact the local police via non-emergency phone and file a report. Complete this form, including supporting documentation and email to: [email protected] and [email protected] Within one work day for incidents involving: injury to a client in the care, custody and control of the Transportation Division ; or injury to the general public that occurs in the performance of the scope of services of this Contract.

NOTE: An Unusual Incident Report is a confidential, internal document and cannot be released to anyone outside the City without the specific approval of the City.

NAME(s) OF PERSON(s) INVOLVED NAME(s) OF PERSON(s) INVOLVED NAME(s) OF PERSON(s) INVOLVED NAME(s) OF PERSON(s) INVOLVED NAME(s) OF PERSON(s) INVOLVED NAME(s) OF PERSON(s) INVOLVED DATE OF INCIDENT TIME OF INCIDENT LOCATION OF INCIDENT (No., Street, City, State, Zip)

DRIVER NAME AND ID NUMBER COMPANY NAME AND ADDRESS

COMPANY TELEPHONE TAXI COMPANY FAX COMPANY EMAIL

WAS LAW ENFORCEMENT NOTIFIED
Yes No (If Yes, by whom?)
NAME OF LAW ENFORCEMENT AGENCY POLICE REPORT NO.

BRIEFLY DESCRIBE THE INCIDENT IN CHRONOLOGICAL DATE/TIME ORDER, INCLUDING PAST INCIDENTS THAT MAY HAVE LEAD TO THE CURRENT INCIDENT BEING DESCRIBED. Include separate sheet if necessary, type or print clearly and include description of property damage, if applicable.) _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ Signature of Individual Making the Report: __________________________________________ Date: __________

FORM 1
Cost Proposal Forms

City of El Monte – Transit and Paratransit Operations - RFP Forms 1A - 1E:

COST PROPOSAL

City of El Monte – Transit and Paratransit Operations - RFP

1 of 6

Form 1: Cost Proposal

Whereas the City reserves the right to award separate contracts for the operation of fixed route transit services and Dial-A-Ride services; and Whereas the City has been considering possible service alternatives that would utilize microtransit and transportation network companies (TNCs) to increase the efficiency and attractiveness of the Dial-A-Ride service specifically; and Whereas the City rese rves the right to award one or more contracts that reflect the most advantageous cost outcomes for the City.

Now, therefore, the following five (5) Cost Proposal forms provide for bidders to submit Cost Proposals reflecting:

Form 1-A Fixed Route* – ONLY Hourly
Form 1-B Dial-a-Ride/Para – ONLY Hourly
Form 1-C Fixed Route* – COMBINED Hourly
Form 1-D Dial-a-Ride/Para – COMBINED Hourly
Form 1-E Dial-a-Ride/Para (OPTIONAL) Per Trip

All Proposers must complete Forms 1-A through 1-D (inclusive).

Form 1-E is Optional. At the discretion of the bidder, Form 1-E allows bidders the autonomy to determine the most cost effective and efficient distribution of dedicated vs. non-dedicated (i.e., subcontracted or supplemental taxi, TNCs, etc.) services.

A copy of forms is available in electronic (Excel) format upon request.

* Note: Fuel is provided by and at the expense of, the City for the Fixed Route CNG vehicles. (The DAR vehicles are gasoline and the contractor is responsible for fueling and paying for fuel for DAR vehicles.)

City of El Monte – Transit and Paratransit Operations - RFP

2 of 6

2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 YR1 YR2 YR3 YR4 YR5 OYR1 OYR2 OYR3

OPERATIONS
Driver Payroll $ $ $ $ $ $ $ $
Driver Benefits & Payroll Expenses $ $ $ $ $ $ $ $
Other Operations Staff Payroll $ $ $ $ $ $ $ $
Other Operations Staff Benefits &
Payroll Expenses $ $ $ $ $ $ $ $
Driver Training Payroll $ $ $ $ $ $ $ $
Driver Training Benefits & Payroll
Expenses $ $ $ $ $ $ $ $
Supplies $ $ $ $ $ $ $ $
Vehicle Costs - Maintenance $ $ $ $ $ $ $ $
Fuel to be provided by the City at the
City's expense
Communications Equipment $ $ $ $ $ $ $ $
Miscellaneous Operations Costs $ $ $ $ $ $ $ $
TOTAL OPERATIONS EXPENSES $ $ $ $ $ $ $ $
OTHER COSTS $ $ $ $ $ $ $ $
Administration/Management Payroll $ $ $ $ $ $ $ $
Administration/Management Benefits &
Payroll Expenses $ $ $ $ $ $ $ $
Insurance $ $ $ $ $ $ $ $
Facility Rent $ $ $ $ $ $ $ $
Utilities $ $ $ $ $ $ $ $
Other/Overhead Costs $ $ $ $ $ $ $ $
Profit/Fee $ $ $ $ $ $ $ $
TOTAL OTHER COSTS $ $ $ $ $ $ $ $
TOTAL ANNUAL COST $ $ $ $ $ $ $ $
Vehicle Revenue Hours (projected) XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX

PROPOSED COST PER
VEHICLE REVENUE HOUR $ $ $ $ $ $ $ $
Form 1-A: COST PROPOSAL - Fixed Route Only (hourly)
City of El Monte – Transit and Paratransit Operations - RFP

3 of 6

2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 YR1 YR2 YR3 YR4 YR5 OYR1 OYR2 OYR3

OPERATIONS
Driver Payroll $ $ $ $ $ $ $ $
Driver Benefits & Payroll Expenses $ $ $ $ $ $ $ $
Other Operations Staff Payroll $ $ $ $ $ $ $ $
Other Operations Staff Benefits &
Payroll Expenses $ $ $ $ $ $ $ $
Driver Training Payroll $ $ $ $ $ $ $ $
Driver Training Benefits & Payroll
Expenses $ $ $ $ $ $ $ $
Supplies $ $ $ $ $ $ $ $
Vehicle Costs - Maintenance $ $ $ $ $ $ $ $
Vehicle Costs - Fuel $ $ $ $ $ $ $ $
Communications Equipment $ $ $ $ $ $ $ $
Miscellaneous Operations Costs $ $ $ $ $ $ $ $
TOTAL OPERATIONS EXPENSES $ $ $ $ $ $ $ $
OTHER COSTS $ $ $ $ $ $ $ $
Administration/Management Payroll $ $ $ $ $ $ $ $
Administration/Management Benefits &
Payroll Expenses $ $ $ $ $ $ $ $
Insurance $ $ $ $ $ $ $ $
Facility Rent $ $ $ $ $ $ $ $
Utilities $ $ $ $ $ $ $ $
Other/Overhead Costs $ $ $ $ $ $ $ $
Profit/Fee $ $ $ $ $ $ $ $
TOTAL OTHER COSTS $ $ $ $ $ $ $ $
TOTAL ANNUAL COST $ $ $ $ $ $ $ $
Vehicle Revenue Hours (projected) XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX

PROPOSED COST PER
VEHICLE REVENUE HOUR $ $ $ $ $ $ $ $
Form 1-B: COST PROPOSAL - DAR/Para Only (hourly)
City of El Monte – Transit and Paratransit Operations - RFP

4 of 6

2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 YR1 YR2 YR3 YR4 YR5 OYR1 OYR2 OYR3

PROPOSED COST PER
VEHICLE REVENUE HOUR $ $ $ $ $ $ $ $
Form 1-C: COST PROPOSAL - Fixed Route Combined (hourly) City of El Monte – Transit and Paratransit Operations - RFP

5 of 6

2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 YR1 YR2 YR3 YR4 YR5 OYR1 OYR2 OYR3

OPERATIONS
Driver Payroll $ $ $ $ $ $ $ $
Driver Benefits & Payroll Expenses $ $ $ $ $ $ $ $
Other Operations Staff Payroll $ $ $ $ $ $ $ $
Other Operations Staff Benefits &
Payroll Expenses $ $ $ $ $ $ $ $
Driver Training Payroll $ $ $ $ $ $ $ $
Driver Training Benefits & Payroll
Expenses $ $ $ $ $ $ $ $
Supplies $ $ $ $ $ $ $ $
Vehicle Costs - Maintenance $ $ $ $ $ $ $ $
Vehicle Costs - Fuel $ $ $ $ $ $ $ $
Communications Equipment $ $ $ $ $ $ $ $
Miscellaneous Operations Costs $ $ $ $ $ $ $ $
TOTAL OPERATIONS EXPENSES $ $ $ $ $ $ $ $
OTHER COSTS $ $ $ $ $ $ $ $
Administration/Management Payroll $ $ $ $ $ $ $ $
Administration/Management Benefits
& Payroll Expenses $ $ $ $ $ $ $ $
Insurance $ $ $ $ $ $ $ $
Facility Rent $ $ $ $ $ $ $ $
Utilities $ $ $ $ $ $ $ $
Other/Overhead Costs $ $ $ $ $ $ $ $
Profit/Fee $ $ $ $ $ $ $ $
TOTAL OTHER COSTS $ $ $ $ $ $ $ $
TOTAL ANNUAL COST $ $ $ $ $ $ $ $
Vehicle Revenue Hours (projected) XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX

PROPOSED COST PER
VEHICLE REVENUE HOUR $ $ $ $ $ $ $ $
Form 1-D: COST PROPOSAL - DAR/Para Combined (hourly)
City of El Monte – Transit and Paratransit Operations - RFP

6 of 6

2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 YR1 YR2 YR3 YR4 YR5 OYR1 OYR2 OYR3

OPERATIONS
Driver Payroll $ $ $ $ $ $ $ $
Driver Benefits & Payroll Expenses $ $ $ $ $ $ $ $
Other Operations Staff Payroll $ $ $ $ $ $ $ $
Other Operations Staff Benefits &
Payroll Expenses $ $ $ $ $ $ $ $
Driver Training Payroll $ $ $ $ $ $ $ $
Driver Training Benefits & Payroll
Expenses $ $ $ $ $ $ $ $
Supplies $ $ $ $ $ $ $ $
Vehicle Costs - Maintenance $ $ $ $ $ $ $ $
Vehicle Costs - Fuel $ $ $ $ $ $ $ $
Communications Equipment $ $ $ $ $ $ $ $
Miscellaneous Operations Costs $ $ $ $ $ $ $ $
TOTAL OPERATIONS EXPENSES $ $ $ $ $ $ $ $
OTHER COSTS $ $ $ $ $ $ $ $
Administration/Management Payroll $ $ $ $ $ $ $ $
Administration/Management Benefits &
Payroll Expenses $ $ $ $ $ $ $ $
Insurance $ $ $ $ $ $ $ $
Facility Rent $ $ $ $ $ $ $ $
Utilities $ $ $ $ $ $ $ $
Other/Overhead Costs $ $ $ $ $ $ $ $
Profit/Fee $ $ $ $ $ $ $ $
TOTAL OTHER COSTS $ $ $ $ $ $ $ $
TOTAL ANNUAL COST $ $ $ $ $ $ $ $
Number of Trips (projected) XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX XX,XXX Proposed Number of Trips -
Dedicated Service
Proposed Number of Trips - Non-
Dedicated Service
Proposed Cost Per Trip -
DEDICATED $ $ $ $ $ $ $ $
Proposed Cost Per Trip - NON-
DEDICATED $ $ $ $ $ $ $ $

PROPOSED AVERAGE COST
PER TRIP $ $ $ $ $ $ $ $
Form 1-E: COST PROPOSAL - DAR/Para Per Trip (Optional)

FORM 2
Proposal Letter/Certificate of Acceptance
FORM 2

Page 1 of 2 ends

El Monte City CouncilMarch 1, 2022

El Monte City Council
March 1, 2022