Escalon City Council
July 7, 2025

AGENDA

CITY COUNCIL OF THE CITY OF ESCALON
MEETING OF JULY 7, 2025
City Council Chambers, 2060 McHenry Avenue - 7:00 P.M.

Beginning Resolution No. 28-25
Beginning Ordinance No. 600
Beginning Minute Order No. 46-25
The following alternatives are available to members of the public to observe these meetings: As a courtesy to the public, and technology permitting, the public may also choose to observe and participate remotely as set forth below. Please be advised and warned that, in the event of a disruption, disturbance, or disconnection of remote access (via phone or GoTo Meeting) for any reason, such remote access may be suspended or eliminated, without notice. Therefore, remote participants are encouraged to attend in person (rather than via phone or Goto Meeting) to ensure they have every opportunity to participate in the meeting. Remote access is only provided as a courtesy to the public, but the City does not guarantee against any interruption, disturbance, disruption, or cessation of such remote access to the meeting. The City Council meeting will still proceed as agendized in the event of such disconnection or disturbance.

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35.104 ADA Title II)
CALL TO ORDER Mayor Andrew Hagan
PLEDGE OF ALLEGIANCE Mayor Andrew Hagan
ROLL CALL Mayor Andrew Hagan
Mayor Pro Tem Malinda Walker
Councilmember Jeremy Engle
Councilmember Shawn Strohman
Councilmember Jeff Kay

PRESENTATIONS

1. Swearing In of Reserve Officer Eduardo Escalante

CONSENT CALENDAR

2. Approve Minutes from the Meeting of June 16, 2025

3. Approve Register of Demands for the Month of June in the Amount of $853,006.31

4. Consider Authorizing the City Manager to Execute a Professional Services Agreement with CSG Consultants, Inc. to Provide Code Enforcement Services for One Year Not to Exceed $30,000.00.

5. Authorize City Manager to Execute an Agreement with MTM Transit, LLC to Operate and Maintain the ETrans Transit System for the Three (3) Years, Plus Two (2) One-Year Options Conditional Upon Approval by the California Department of Transportation (Caltrans) These items are considered routine in nature and are acted upon by a single action unless requested by an individual Council Member or member of the public for special consideration.

STAFF COMMUNICATIONS & UPDATES

MATTERS PRESENTED FROM THE AUDIENCE
The public may address the City Council on any item that is on the Agenda at the time the item is called. The public may also address the City Council on any item not on the Agenda that is within the subject matter of the City of Escalon. Each speaker is limited to a maximum of five (5) minutes. Unused time may not be yielded to another speaker. You may state your name and address for the record; however, it is not required. Due to state law, action will not be taken on an item that is not on the Agenda and except for brief responses, the Council is prohibited from discussing any item not on the agenda. If it requires action, it will be referred to staff and/or placed on a future Agenda. The determination of whether an item is within the subject matter of the City is a discretionary decision made by the Mayor.

PUBLIC HEARINGS
None

ADMINISTRATIVE MATTERS

6. Adopt Resolution No. XX-25, Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of Engineer’s Reports for the Belleterra Estates Landscape Maintenance District No. 01-1 for Fiscal Year 2025-26; and Resolution No. XX-25 for Preliminary Approval of the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the Belleterra Estates Landscape Maintenance District No. 01-1 for Fiscal Year 2025-26; and Resolution No. XX-25 Declaring the Intention to Levy and Collect the Annual Assessments for the Belleterra Estates Landscape Maintenance District No. 01-1 for Fiscal Year 2025-26

7. Adopt Resolution No. XX-25, Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of Engineer’s Reports for the Estates Benefit Assessment District No. 06-1 for Fiscal Year 2025-26; and Resolution No. XX-25 for Preliminary Approval of the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the Estates Benefit Assessment District No. 06-1 for Fiscal Year 2025-26; and Resolution No. XX-25 Declaring the Intention to Levy and Collect the Annual Assessments for the Estates Benefit Assessment District No. 06-1 for Fiscal Year 2025-26

8. Adopt Resolution No. XX-25 Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of Engineer’s Reports for the Estates Landscape and Lighting Maintenance District No. 06-1 for Fiscal Year 2025-26; and Resolution No. XX-25 for Preliminary Approval of the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the Estates Landscape Maintenance District No. 06-1 for Fiscal Year 2025-26; and Resolution No. XX-25 Declaring the Intention to Levy and Collect the Annual Assessments for the Estates Landscape Maintenance District No. 06-1 for Fiscal Year 2025-26

9. Adopt Resolution No. XX-25 Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of Engineer’s Reports for Sunrise Terrace Landscape Maintenance District No. 96-1 for Fiscal Year 2025-26; and Resolution No. XX-25 for Preliminary Approval of the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for Sunrise Terrace Landscape Maintenance District No. 96-1 for Fiscal Year 2025-26; and Resolution No. XX-25 Declaring the Intention to Levy and Collect the Annual Assessments for Sunrise Terrace Landscape Maintenance District No. 96-1 for Fiscal Year 2025-26

10. Adopt Resolution No. XX-25 Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of Engineer’s Reports for Westwood Country Landscape Maintenance District No. 02-1 for Fiscal Year 2025-26; and Resolution No. XX-25 for Preliminary Approval of the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for Westwood Country Landscape Maintenance District No. 02-1 for Fiscal Year 2025-26; and Resolution No. XX-25 Declaring the Intention to Levy and Collect the Annual Assessments for Westwood Country Landscape Maintenance District No. 02-1 for Fiscal Year 2025-26

11. Consideration of Fee Waiver Policy to Waive Certain User Fees Applicable to Other Local Government Agencies

COUNCIL COMMUNICATIONS

CLOSED SESSION

ADJOURNMENT
LEVINE ACT PUBLIC PARTY/APPLICANT DISCLOSURE OBLIGATIONS:

Applicants, parties, and their agents who have made campaign contributions totaling more than $250 (aggregated) to a Councilmember over the past 12 months, must publicly disclose that fact for the official record of that agenda item. Disclosures must include the amount of the campaign contribution aggregated, and the name(s) of the campaign contributor(s) and Councilmember(s). The disclosure may be made either in writing to the City Clerk prior to the agenda item consideration, or by verbal disclosure at the time of the agenda item consideration.

The foregoing statements do not constitute legal advice, nor a recitation of all legal requirements and obligations of parties/applicants and their agents. Parties and agents are urged to consult with their own legal counsel regarding the requirements of the law.

SB 343 NOTICE
In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the office of the City Clerk at City Hall during normal business hours at 2060 McHenry Avenue. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this Agenda.

DECLARATION OF POSTING
I, Michele Bates, Deputy City Clerk, certify under penalty of perjury, under the State of California, that the Escalon City Council Agenda for the Meeting of Monday, July 7, 2025 was posted 72 hours prior to the meeting in accordance with the Ralph M. Brown Act, in the area designated below on Thursday, July 3, 2025.

Escalon City Hall
2060 McHenry Avenue
City of Escalon Website
www.cityofescalon.org
Escalon CA 95320

Dated: Thursday, July 3, 2025
Michele Bates, Deputy City Clerk

ITEM NO. 2

COUNCIL AGENDA ITEM
FOR JULY 7, 2025
Prepared By: Michele Bates, Deputy City Clerk
Date: June 26, 2025
Subject: Review and Approve the Minutes
Recommendation:

Approve the Minutes from the Regular Meeting of June 15, 2025

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ITEM NO. 3

COUNCIL AGENDA ITEM
FOR JULY 7, 2025
Prepared By: Celinda Bickner, Finance Director
Date: June 24, 2025
Subject: Approval of Register of Demands – June 23, 2025 for $853,006.31 Recommendation:

Approval of the Register of Demands for the amount of $853,006.31 for the period beginning June 10, 2025 and ending on June 23, 2025 pursuant to the Fiscal Year 2024-25 Budget adopted on 6/17/2024.

Attachments
Attached is the check register report for the period beginning June 10, 2025 and ending June 23, 2025 in which items were paid in conformity with City policies and procedures from available funds.

6/23/2025 4:11 PM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 6/10/2025 THRU 6/23/2025

CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT ARC02 ARCO BUSINESS SOLUTIONS
I-20250615TI761000AR FUEL D 6/23/2025 5,447.62 001292 5,447.62 MLS01 MLS GO
I-3000002860 SOCCER UNIFORMS-U6-U14 D 6/23/2025 26,872.22 001293 26,872.22 MOD03 MODESTO IRRIGATION DISTRICT
I-202506185289 MODESTO IRRIGATION DISTRICT D 6/23/2025 14,877.83 001294 14,877.83 MTM01 MTM TRANSIT LLC
I-042025 TRANSIT SERVICES APR 2025 D 6/23/2025 19,398.40 001295 19,398.40 VIS01 VISA
I-ANDOH062025 BLUEHOST D 6/23/2025 77.33 001296
I-BATES062025 LODGING/TRAINING- BATES D 6/23/2025 354.76 001296 I-COLLINS062025 ROCKS/(4) DOG WASTE STATIONS D 6/23/2025 2,077.29 001296 I-HARDGRAVES062025 ZOOM MONTHLY SUBSCRIPTION D 6/23/2025 15.99 001296 I-RICHMOND062025 ADULT SOFTBALL/SOCCER SUPPLIES D 6/23/2025 1,246.53 001296 3,771.90 1 VENTURA, AMANDA
I-000202506125281 US REFUND R 6/12/2025 242.04 082567 242.04 ATT06 AT&T MOBILITY
I-X06102025 MONTHLY CELL PHONES R 6/17/2025 1,714.86 082568 1,714.86 PAC02 PACIFIC GAS AND ELECTRIC
I-202506175287 PACIFIC GAS AND ELECTRIC R 6/17/2025 21,764.90 082569 21,764.90 1 HEAD, BRIAN
I-202506135282 RV STORAGE RFND R 6/23/2025 100.00 082570 100.00 BAK01 BAKER, ANNA
I-91199943 SOCCER UNIFORMS-TINY TOTS R 6/23/2025 5,496.12 082571 5,496.12 BES07 BEST BEST & KRIEGER LLP
I-1031420 PROFESSIONAL SERVICES MAY 2025 R 6/23/2025 99.00 082572 I-1031421 PROFESSIONAL SERVICES MAY 2025 R 6/23/2025 61.09 082572 I-1031422 PROFESSIONAL SERVICES MAY 2025 R 6/23/2025 3,858.60 082572 I-1031423 PROFESSIONAL SERVICES MAY 2025 R 6/23/2025 424.80 082572 I-1031424 PROFESSIONAL SERVICES MAY 2025 R 6/23/2025 4,566.60 082572 I-1031425 PROFESSIONAL SERVICES MAY 2025 R 6/23/2025 11,717.40 082572 20,727.49 BLA04 BLACKWATER CONSULTING ENGINEER
I-7859 PROFESSIONAL SERVICES MAY 2025 R 6/23/2025 5,511.50 082573 5,511.50

6/23/2025 4:11 PM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 6/10/2025 THRU 6/23/2025

CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT CAL13 CALNET
I-000023615159 SCADA PHONE LINE R 6/23/2025 143.47 082574 143.47 CAR12 BECERRA-CARDOSO, SARA
I-202506135284 MEALS 7/15-7/16/25 R 6/23/2025 128.00 082575 128.00 CIN01 CINTAS CORP
I-5276198604 FIRST AID SUPPLIES R 6/23/2025 119.90 082576 119.90 COA03 COAST TO COAST SOLUTIONS
I-IVC0116891 COMMUNITY ENGAGEMENT SUPPLIES R 6/23/2025 703.00 082577 703.00 COD02 CODE PUBLISHING INC
I-GCI0017822 EMC WEB UPDATE/17 NEW PAGES R 6/23/2025 399.50 082578 399.50 CRE01 CRESCENT SUPPLY
C-073726 RESERVE UNIFORM-MARAPAO R 6/23/2025 181.81CR 082579 I-073727 RESERVE UNIFORM-MARAPAO R 6/23/2025 306.97 082579 I-452301 RESERVE UNIFORM-MARAPAO R 6/23/2025 181.81 082579 306.97 DAT03 DATA TICKET INC
I-179297 MONTHLY DAILY CITATIONS R 6/23/2025 211.16 082580 I-180482 MONTHLY DAILY CITATIONS R 6/23/2025 211.16 082580 422.32 DEP03 DEPARTMENT OF JUSTICE
I-819991 (24) FINGERPRINTS R 6/23/2025 538.00 082581 538.00 DEP10 DEPT OF TAX AND FEE ADMIN
I-TF500678 TAX IMPLEMENTATION R 6/23/2025 2,821.43 082582 2,821.43 DUR05 DURAN, DANIEL
I-202506195290 MAY 2025 KARATE 6YRS-ADULT R 6/23/2025 802.50 082583 802.50 ESC21 209 MULTIMEDIA CORP
I-390081 LEGAL AD#25-046 JACKSON AVE R 6/23/2025 103.00 082584 103.00 ESC21 209 MULTIMEDIA CORP
I-390103 LEGAL AD #25-047 DEV COMMITTEE R 6/23/2025 103.00 082585 103.00 FAR01 FARMER'S BLACKSMITH & WELDING
I-755031 (2) TRACTOR PIN (2) ARM PIN R 6/23/2025 26.94 082586 I-756915 DISPOSABLE GLOVES/CUTOFF BLADE R 6/23/2025 168.63 082586 195.57

6/23/2025 4:11 PM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 6/10/2025 THRU 6/23/2025

CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT FGL01 FRUIT GROWERS LABORATORY INC
I-538067A DRINKING WATER TESTING R 6/23/2025 203.00 082587 203.00 FRE09 FRESNO OXYGEN & WELDING SUPPLY
I-0063594894 CO2 RENTALS/HAZMAT COMP FEE R 6/23/2025 118.00 082588 118.00 FRO03 FRONTIER COMMUNICATIONS
I-202506195291 MONTHLY 911 TELEPHONE R 6/23/2025 83.42 082589 83.42 GAR07 GARTON TRACTOR
I-P3177706 OIL/OIL FILTER R 6/23/2025 99.94 082590 99.94 GEO01 GEORGE REED INC
I-100365981 ASPHALT R 6/23/2025 108.56 082591 108.56
IAP01 IAPE
I-M25-C203479 MEMBERSHIP RENEWAL R 6/23/2025 65.00 082592 65.00 INF01 INFOSEND INC
I-287597 UTILITY BILLS MAY 2025 R 6/23/2025 1,849.93 082593 I-288662 INSERTS-NEWSLETTERS R 6/23/2025 1,031.14 082593 2,881.07 INT07 INTERSTATE SALES
I-17673 WHIE/RED/YELLOW STREET PAINT R 6/23/2025 1,457.72 082594 1,457.72 KRO03 KRONICK MOSKOVITZ TIEDEMANN &
I-30913111 PROFESSIONAL SERVICES R 6/23/2025 3,154.00 082595 3,154.00 LAN01 LANDMARK HEALTHPLAN OF CA INC
I-202506235295 LANDMARK HEALTHPLAN OF CA INC R 6/23/2025 129.04 082596 129.04 MCD01 MCDOWELL & DAVIS TOWING & AUTO
I-13761 CAM SENSOR/CRANK SHAFT R 6/23/2025 1,225.46 082597 1,225.46 MIS02 MISSION LINEN SUPPLY
I-524026581 RUG/TOWEL/UNIFORM-PW R 6/23/2025 72.83 082598 I-524069198 RUG/TOWEL/UNIFORM-PW R 6/23/2025 79.43 082598 I-524069203 RUG/TOWEL-COMM CTR R 6/23/2025 31.56 082598 183.82 MIS03 CAR WASH PARTNERS, LLC
I-233752 (18) PATROL WASHES R 6/23/2025 421.20 082599 421.20 NAP02 NEW WEST PARTS COMPANY INC
I-047375 MOTOR OIL/FUNNEL R 6/23/2025 35.32 082600
I-048277 EXHAUST FLUID/ GREASE R 6/23/2025 96.65 082600 131.97

6/23/2025 4:11 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 6/10/2025 THRU 6/23/2025

CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT OAK01 OAK VALLEY DISTRICT HOSPITAL
I-202506175285 PRE EMP PD EXAM-MARAPAO R 6/23/2025 343.00 082601 I-202506175286 PRE EMP DRUG SCRN-BROWN R 6/23/2025 120.00 082601 463.00 ORE01 OREGON MUTUAL GROUP
I-202506195293 PROPERTY INSURANCE R 6/23/2025 41,370.00 082602 41,370.00 OREI1 O'REILLY AUTOMOTIVE STORES INC
I-3811-336290 SPARK PLG/REPAIR KIT/GAP GAUGE R 6/23/2025 64.88 082603 64.88 PAC01 PACIFIC STATES PETROLEUM
I-2403192-IN DYED DIESEL RENEWABLE R 6/23/2025 2,322.31 082604 I-JUN2287-IN 520 GALLON FUEL TANK RENTAL R 6/23/2025 177.73 082604 2,500.04 PET03 PETERS, ROGER G
I-202506195292 CONCRETE/SET/POUR/FINISH R 6/23/2025 1,000.00 082605 1,000.00 QUE02 QUENCH USA, INC.

I-INV09129490 WATER FILTER WW 6/12-9/11/25 R 6/23/2025 192.90 082606 I-INV09129558 WATER FILTER PW 6/12-9/11/25 R 6/23/2025 192.90 082606 I-INV09129899 WATER FILTER CH 6/12-9/11/25 R 6/23/2025 192.90 082606 I-INV09130181 WATER FILTER PD 6/12-9/11/25 R 6/23/2025 192.90 082606 771.60 SAL10 SALES, MAYELA
I-202506135283 MEALS 7/15-7/16/25 R 6/23/2025 128.00 082607 128.00 SAN08 COUNTY OF SAN JOAQUIN
I-ISD-0000014912 DATA PROC SERVICE MAY 2025 R 6/23/2025 107.05 082608 107.05 SAN30 SAN JOAQUIN CO ANIMAL CONTROL
I-202506185288 REPLACEMENT TAG -SEGAL R 6/23/2025 1.00 082609 1.00 SIG02 ADRIANA PARRA
I-1137 DOOR GRAPHICS/ROOF LETTERS R 6/23/2025 609.73 082610 609.73 SJC01 SJCOG INC
I-SJCOG-LSR-2025-01 OVR PMT STREET /SAFETY PROG R 6/23/2025 600,000.00 082611 600,000.00 SOU01 SOUTH SAN JOAQUIN IRRIGATION D
I-0009234 FIXED COST-MAY 2025 R 6/23/2025 166.58 082612 166.58 STR01 STRAND ACE HARDWARE INC.

I-673895 (4) KEYKRAFTER (4) KEY BLANK R 6/23/2025 37.98 082613 I-673917 UTILITY KNIFE/SPRY PAINT/ADHSV R 6/23/2025 71.24 082613 I-673966 (1) FERTILIZER/(2) CABLETIE R 6/23/2025 80.44 082613 I-674104 75FT HOSE R 6/23/2025 45.66 082613
I-674131 HOSE MENDER CLAMP R 6/23/2025 10.86 082613
I-674165 (1) KEYFRAFTER R 6/23/2025 8.69 082613

6/23/2025 4:11 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 6/10/2025 THRU 6/23/2025

CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT I-674278 (2) 8PK AAA BATTERY R 6/23/2025 26.08 082613
I-674403 (2) STAPLE GUN /STAPLES R 6/23/2025 68.48 082613 I-674422 CABLE TIE/STEEL WIRE/PARACORD R 6/23/2025 46.73 082613 396.16 UBE01 UBER
I-12-2025-0000005 UBER TRANSPORTATION PROGRAM R 6/23/2025 519.60 082614 519.60 VAL11 VALLEY PACIFIC PETROLEUM SERVI
I-CL 25-887354 FUEL R 6/23/2025 1,037.34 082615 1,037.34 ACC06 ACC BUSINESS
I-3810934013 MONTHLY INTERNET SERVICE R 6/23/2025 891.96 082616 891.96 AJ01 A & J WORKS INC
I-35978 (9) STEEL SHAFTS/LABOR R 6/23/2025 4,500.00 082617 4,500.00 BES07 BEST BEST & KRIEGER LLP
I-1031419 ATTORNEY CONTRACT R 6/23/2025 14,498.30 082618 14,498.30 CRA02 CRAFCO INC
I-9403462704 2025 PAVEMENT RESTORATION R 6/23/2025 5,926.25 082619 5,926.25 GIL01 GILTON SOLID WASTE MGMT INC
I-ESCASS-143 STREET SWEEPING SERVICES R 6/23/2025 2,824.13 082620 2,824.13 MID15 HALCYON CREEK INC
I-398 MONTHLY IT SERVICES R 6/23/2025 7,350.17 082621 7,350.17 OAK02 CITY OF OAKDALE
I-31 SHELTER SERVICES R 6/23/2025 13,146.05 082622 13,146.05 SUN05 SUNBELT RENTALS INC
I-167805455-0002 EXCAVATOR RENTAL R 6/23/2025 11,728.14 082623 11,728.14 1 GARCIA, MICHAEL
I-000202506115280 US REFUND R 6/23/2025 32.59 082624 32.59 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 58 782,638.34 0.00 782,638.34
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 5 70,367.97 0.00 70,367.97
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0

6/23/2025 4:11 PM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 01 City of Escalon, CA
BANK: OPOOL OAK VALLEY POOL CASH
DATE RANGE: 6/10/2025 THRU 6/23/2025

CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT

NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 01 BANK: OPOOL TOTALS: 63 853,006.31 0.00 853,006.31 BANK: OPOOL TOTALS: 63 853,006.31 0.00 853,006.31
REPORT TOTALS: 63 853,006.31 0.00 853,006.31

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ITEM NO. 4

COUNCIL AGENDA ITEM
FOR JULY 7, 2025
Prepared By: Jaylen French, City Manager
Date: June 30, 2025
Subject: Consider Authorizing the City Manager to Execute a Professional Services Agreement with CSG Consultants, Inc. to Provide Code Enforcement Services for One Year Not to Exceed $30,000.00.

Recommendation:

Authorize the City Manager to execute a Professional Services Agreement with CSG Consultants, Inc. to provide code enforcement services for one year not to exceed $30,000.00.

Background:

As part of the 2025–2026 Strategic Plan, the City Council adopted Strategic Priority #1: Economic Development. The purpose of this focus area is to grow the City’s economic base in order to minimize the fiscal impact on residents for essential City services, and to ensure that City revenues increase in line with or in excess of expenses.

To support this strategic priority, the City is focusing on improving the appearance and functionality of key commercial corridors, specifically along Highway 120 and McHenry Avenue. These corridors are vital gateways into the City and play an important role in community perception, business attraction and retention, and potential future investment.

Further, periodically, the City receives code enforcement complaints, of which not all are addressed or not addressed in a timely manner due to lack of code enforcement staff. The City intends to maintain a complaint-based approach to economic development, but this contract provides the ability to address issues that require attention in a more timely and professional manner.

Discussion:

In support of Strategic Plan Priority #1, Economic Development, staff propose to enter into a contract with CSG Consultants, Inc. to provide on-call and targeted code enforcement services. This service will assist the City in creating cleaner, safer, and more inviting commercial corridors—conditions that are essential to supporting future economic growth and development.

Under the proposed agreement, CSG will:

• Conduct requested inspections in commercial zones, particularly along Highway 120 and McHenry Avenue;
• Address code violations related to property maintenance, signage, and nuisance activity along such corridors;
• Respond to public complaints and coordinate with City staff for consistent and timely general enforcement;
• Maintain documentation and provide routine updates on enforcement progress.

These efforts will support the City’s broader economic development goals by addressing blight, improving curb appeal, and encouraging property investment—all of which contribute to a stronger commercial environment and long-term revenue stability.

Fiscal Impact:

Funding for this agreement was approved in the Fiscal Year 2025–2026 City Budget at the June 16, 2025 Escalon Council meeting.

Attachments:

1. Draft Agreement with CSG Consultants, Inc.

ATTACHMENT 1

CITY OF ESCALON

PROFESSIONAL SERVICES AGREEMENT

FOR CODE ENFORCEMENT SERVICES

1. PARTIES AND DATE
This Agreement is made and entered into this day of ____, 2025 by and between the City of Escalon, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 2060 McHenry Avenue, Escalon, California 95320, County of San Joaquin, State of California (hereinafter referred to as “City”), and CSG CONSULTANTS, INC., a corporation with its principal place of business at 1303 J STREET, SUITE 270, SACRAMENTO CA 95814 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. RECITALS.

2.1 City. City is a municipal corporation organized under the laws of the State of California, with the power to contract for services necessary to achieve its purpose.

2.2 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant warrants that it is experienced in providing professional CODE ENFORCEMENT SERVICES to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the services in the State of California, and that it is familiar with the plans of City.

Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior approval of City.

Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

2.3 Project. City desires to retain Consultant to render such services for professional CODE ENFORCEMENT SERVICES (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Employment of Consultant.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional services necessary for the Project consistent with the provisions of this Agreement (“Services”).

The Services are more particularly described throughout this Agreement, including Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, any exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules

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and regulations. All Services performed by Consultant shall be subject to the sole and discretionary approval of the City, which approval shall not be unreasonably withheld.

3.1.2 Term. The term of this Agreement shall be from July 8, 2025 to June 30, 2026, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Compensation.

3.2.1 Compensation. Subject to paragraph 3.2.2 below, the City shall pay for such Services in accordance with the payment schedule set forth in Exhibit “A.”

3.2.2 Payment of Compensation. In no event shall the total amount paid for Services rendered by Consultant under this Agreement exceed the sum of THIRTY THOUSAND Dollars ($30,000.00) (“Total Compensation”). This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice, which includes a detailed description of the work performed.

3.2.3 Prevailing Wages. Consultant is aware of the requirements of California Labor Code sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, title 8, section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with and to require its subconsultants to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the Project site.

Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure of the Consultant or its subconsultants to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors.

Effective March 1, 2015, if the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of any project and require the same of any subconsultants, as applicable. These projects may also be subject to compliance

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monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements.

3.3 Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such Services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

3.4 Period of Performance.

Consultant shall perform and complete all Services under this Agreement within the term set forth in section 3.1.2 above (“Term”). Consultant shall perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be provided separately in writing to the Consultant. Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to the provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.5 Delays in Performance.

3.5.1 Excusable Delays. Any delays in Consultant’s work caused by the following shall be added to the time for completion of any obligations of Consultant: (1) the actions of City or its employees; (2) the actions of those in direct contractual relationship with City; (3) the actions of any governmental agency having jurisdiction over the Project; (4) the actions of any parties not within the reasonable control of the Consultant; and (5) any act of God or other unforeseen occurrence not due to any fault or negligence on the part of Contractor. Neither the City nor the Consultant shall be liable for damages, liquidated or otherwise, to the other on account of such delays.

3.5.2 Request for Excusable Delay Credit. The Consultant shall, within fifteen (15) calendar days of the beginning of any excusable delay, notify the City in writing of the causes of delay (unless City grants in writing a further period of time to file such notice prior to the date of final payment under the Agreement). City will then ascertain the facts and the extent of the delay, and grant an extension of time for completing the Services when, in its sole judgment, the findings of fact justify such an extension. The City’s findings of fact thereon shall be final and conclusive on the parties.

Extensions of time shall apply only to that portion of the Services affected by the delay and shall not apply to other portions of the Services not so affected. The sole remedy of Consultant for extensions of time shall be an extension of the performance time at no cost to the City. If Additional Services are required as a result of an excusable delay, the parties shall mutually agree thereto pursuant to the Additional Services provision of this

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Agreement. Should Consultant make an application for an extension of time, Consultant shall submit evidence that the insurance policies required by this Agreement remain in effect during the requested additional period of time.

3.6 City’s Representative.

The City hereby designates Jaylen French, City Manager, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.7 Consultant’s Representative.

Consultant hereby designates Lee Holt, Code Enforcement Manager, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement.

The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.8 Maintenance of Records.

Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of five (5) years from the date of final payment under this Agreement.

3.9 Independent Contractor.

City retains Consultant on an independent contractor basis and Consultant is not an employee of City. Consultant is not an employee for state tax, federal tax or any other purpose and is not entitled to the rights or benefits afforded to City’s employees. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.10 Coordination of Services.

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Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.11 Laws and Regulations.

3.11.1 Knowledge and Compliance. Consultant shall keep itself fully informed of and in compliance with all applicable local, state and federal laws, rules and regulations in any manner affecting the performance of the Services or the Project, including all Cal/OSHA requirements, and shall give all notices required of the Consultant by law. Consultant shall be liable, pursuant to the standard of care and indemnification provisions of this Agreement, for all violations of such laws and regulations in connection with its Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.11.2 Permits. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies.

3.11.3 Clean Up. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her Services or operations performed under this Agreement.

3.12 Standard of Care.

3.12.1 Standard of Care. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals qualified to perform the Services in the same discipline in the State of California, and shall be responsible to City for damages sustained by the City and delays to Services as specified in the indemnification provision of this Agreement. Without limiting the foregoing, Consultant shall be fully responsible to the City for any increased costs incurred by the City as a result of any such delays in the Services. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants and represents that all of its employees, subcontractors and other consultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees, subcontractors and other consultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services assigned to or rendered by them and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein.

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3.12.2 Performance of Employees. Any employee or subcontractor of Consultant who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services, a threat to the safety of persons or property, or any employee or consultant who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from any and all Services by the Consultant and shall not be re-employed to perform any of the Services.

3.13 Assignment and Subconsultants.

Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of Services hereunder. Notwithstanding the foregoing, Consultant may freely and without consent assign this Agreement to an affiliate or to an acquirer of all or part of Consultant’s business or assets provided that such assignment shall only be effective upon no less than thirty (30) days prior notice to City and only in the event that such assignment does not materially impair the interests of City.

3.14 Insurance. Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, Consultant shall, at its expense, procure and maintain in full force and effect for the duration of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.

General Liability
Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence, four million dollars ($4,000,000) general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Consultant’s general liability policies shall be primary and non-contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction contracts, an endorsement providing completed operations to the additional insured, ISO form CG 20 37, is also required.

Workers’ Compensation
Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000).

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Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

Auto Liability
Consultant shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01, or the exact equivalent, with a limit of no less than one million dollars ($1,000,000) per accident. If Consultant owns no vehicles, this requirement may be met through a non-owned auto endorsement to the CGL policy.

Professional Liability
Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. The cost of such insurance shall be included in Consultant's bid.

3.14.1 3.14.1 Evidence Required
Prior to execution of the Agreement, Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.

3.14.2 Policy Provisions Required
(a) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(b) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is

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primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(c) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (d) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to contain a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss.

Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(e) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.

3.14.2 Qualifying Insurers
All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:

Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.14.3 Additional Insurance Provisions

3.14.3.1 The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including

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but not limited to, the provisions concerning indemnification.

3.14.3.2 If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.

3.14.3.2The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Agreement.

3.14.3.3Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.

3.14.3.4 Subconsultant Insurance Requirements
Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

3.15 Indemnification.

3.15.1. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

3.15.2. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a

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court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.16 Reserved.

3.17 Termination, Suspension and Abandonment.

3.17.1 Grounds for Termination. City hereby reserves the right to suspend or abandon, at any time and for any reason, all or any portion of the Agreement and the work thereon, or to terminate this Agreement at any time with or without cause.

Consultant shall be provided with at least seven (7) days advanced written notice of such suspension, abandonment or termination. In the event of such suspension, abandonment or termination, Consultant shall be paid for Services and reimbursable expenses rendered up to the date of such suspension, abandonment or termination, pursuant to the schedule of payments provided for in this Agreement, less any claims against or damages suffered by City as a result of the default, if any, by Consultant. Consultant hereby expressly waives any and all claims for damages or compensation arising under this Agreement, except as set forth herein, in the event of such suspension, abandonment or termination.

3.17.2 Consultant’s Termination for Cause. Consultant may terminate its obligations to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

3.17.3 City’s Suspension of Work. If Consultant’s Services are suspended by City, City may require Consultant to resume such Services within ninety (90) days after written notice from City. When Services are resumed, the Total Compensation and schedule of Services shall be equitably adjusted upon mutual agreement of the City and Consultant.

3.17.4 Documents and Other Data. Upon suspension, abandonment or termination, Consultant shall provide to City all preliminary studies, sketches, working drawings, specifications, computations, and all other documents to which City would have been entitled at the completion of Consultant’s Services under this Agreement. Upon payment of the amount required to be paid to Consultant pursuant to the termination provisions of this Agreement, City shall have the rights, as provided in this Agreement hereinafter, to use such documents prepared by or on behalf of Consultant under this Agreement. Consultant shall make such documents available to City upon request and without additional compensation other than as may be approved as a reimbursable expense.

3.17.5 Employment of Other Consultants. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.18 Documents.

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Except as otherwise provided herein, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for Services under this Agreement shall, upon payment in full for the Services described in this Agreement, be furnished to and become the property of the City.

3.19 Governing Law.

This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Joaquin, State of California.

3.20 Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all sub-consultants and sub-consultants to comply with same.

3.21 Notice.

Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

CITY OF ESCALON
2060 MCHENRY AVENUE
ESCALON, CA 95320
ATTN: CITY MANAGER
CONSULTANT:

CSG CONSULTANTS, INC.
1303 J STREET, SUITE 270
SACRAMENTO , CA 95814
ATTN: LEE HOLT
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.22 Third Party Rights.

This Agreement shall not create any rights in, or inure to the benefits of, any third party except as expressly provided herein.

3.23 Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or any other classification protected by federal

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or state law. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s minority business enterprise program, affirmative action plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.24 Successors and Assigns.

This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. Notwithstanding the foregoing, Consultant may freely and without consent assign this Agreement to an affiliate or to an acquirer of all or part of Consultant’s business or assets, provided that such assignment shall only be effective upon no less than thirty (30) days prior notice to City and only in the event that such assignment does not materially impair the interests of City.

3.25 Non-Waiver.

None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing.

3.26 Time of Essence.

Time is of the essence for each and every provision of this Agreement.

3.27 City’s Right to Employ Other Consultants.

City reserves the right to employ other consultants, including engineers, in connection with the Services identified in this Agreement.

3.28 Severability.

Should any provision in the Agreement be held to be invalid, void, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.29 Prohibited Interests.

3.29.1 Solicitation. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability.

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3.29.2 Conflict of Interest. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.30 Counterparts.

This Agreement may be signed in counterparts, each of which shall constitute an original.

3.31 Entire Agreement.

This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. [SIGNATURES ON FOLLOWING PAGE]

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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF ESCALON
AND CSG CONSULTANTS, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF ESCALON dba
By:

JAYLEN FRENCH
By:

Its: Name:

City Manager President
ATTEST:

By:

Michele Bates
Deputy City Clerk
APPROVED as to Form:

By:

FRANK SPLENDORIO
Best Best & Krieger, LLP

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EXHIBIT “A”

COMPENSATION

CODE ENFORCEMENT SERVICES HOURLY RATE
Code Enforcement Manager $200
Administrative Hearing Officer $180
Code Enforcement Supervisor $170
Senior Code Enforcement Officer $155
Code Enforcement Officer II $135
Code Enforcement Officer I $105
Overtime Rate (in excess of 8 hours per day) 1.5 x Hourly Rate All hourly rates include overhead costs including, but not limited to, salaries, benefits, workers’ compensation insurance, travel and office expenses. Overtime services and services provided outside of normal business hours will be billed at 1.5x the applicable hourly rate. “On Call” work performed outside of any regular assignments, will be billed on a four-hour minimum basis. On July 1 of each year following the contract start year, CSG will initiate a rate increase based on change in CPI for the applicable region.

CSG will deliver an invoice every month for services rendered during the previous month.

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ITEM NO. 5

COUNCIL AGENDA ITEM
FOR JULY 7, 2025
Prepared By: John Andoh, Transit Manager
Date: June 20, 2025
Subject: Authorize City Manager to Execute an Agreement with MTM Transit, LLC to Operate and Maintain the eTrans Transit System for three (3) years, plus two (2) one-year extension options upon mutual consent and conditional upon approval by the California Department of Transportation (Caltrans) Recommendation:

Authorize the City Manager to execute an Agreement with MTM Transit, LLC to operate and maintain the eTrans Transit System for three (3) years, plus two (2) one-year extension options upon mutual consent and conditional upon approval by the California Department of Transportation (Caltrans).

Background and Discussion:

Since February 2023, the City has contracted with MTM Transit, LLC to operate eTrans, the City’s transit system that comprises a demand responsive door-to-door service within the City of Escalon and Route 35, the intercity route connecting the City of Escalon with the City of Riverbank, and the City of Modesto. Both services operate Monday through Friday between 8:12 a.m. and 5:12 p.m. utilizing one bus. The service is funded with grants and miscellaneous fare revenues.

With the current contract expiring on June 30, 2025, Escalon staff partnered with the City of Tracy to release a Request for Proposals (RFP) to operate the City’s public transit system in February 2025.

Through this effort, the City was able to “piggyback” from the City of Tracy’s procurement and contract not issue its own RFP, thus allowing for economies of scale in costs. Four companies submitted proposals to the City of Tracy on March 7, 2025: MTM Transit, LLC, Transdev, Via Mobility, and MV Transportation. All submissions were scored by an evaluation committee. All four proposers scored within the competitive range and were interviewed by the evaluation committee. Following the interviews, proposers were invited to submit their Best and Final Offers (BAFO) by March 26, 2025 for review and consideration by the evaluation committee. After final review of the companies interviewed, the City of Tracy Transit staff recommend to their City Council to award a contract to MTM Transit, LLC on June 3, 2025. Since the City of Tracy is assigning the rights to use this contract to the City of Escalon, through an assignability clause, this City Council would consider authorizing a similar award to MTM Transit to operate and maintain the City’s transit system based on the terms and requirements established in the City of Tracy’s RFP.

This item is exempt from review under the California Environmental Quality Act because this item

proposes an organizational or administrative activity that will not result in a direct or indirect physical change in the environment and is therefore not a “project.” (CEQA Guidelines §§15378(b)(5)).

Fiscal Impact:

MTM Transit, LLC is proposing operating the transit system for a three (3) year period with two (2) one year extension options from July 1, 2025 to June 30, 2028 based on a monthly and variable rate as defined below:

July 1, 2025 –
June 30, 2026
July 1, 2026 –
June 30, 2027
July 1, 2027 –
June 30, 2028
Fixed Monthly
Expense $12,577 $13,085 $13,615
Cost Per Vehicle
Hour** $74.57 $77.05 $80.08
TOTAL

AGREEMENT
PRICE $300,074 $311,120 $323,542
July 1, 2028 –
June 30, 2029
(Extension)
July 1, 2029 –
June 30, 2030
(Extension)
Fixed Monthly
Expense $14,125 $14,655
Cost Per Vehicle
Hour** $84.49 $87.88
TOTAL

AGREEMENT
PRICE $338,481 $351,621
MTM will operate this service through its Tracy contract so that the City is able to receive the same pricing and benefits that the City of Tracy receives. The increases are due to Consumer Price Index (CPI) as well as increase staff and driver wages.

Transit service in the City of Escalon is fully funded through funds from the Federal Transit Administration (FTA), the Transportation Development Act (TDA), Measure K and other applicable State and miscellaneous funding sources. There are no General Fund dollars used for the service.

Attachments

1. Draft Agreement with MTM Transit, LLC for Escalon Transit Services

2. MTM Transit, LLC Profile

3. City of Tracy Transit Service Agreement Staff Report and Resolution

City of Escalon - Professional Services Agreement with MTM

CITY OF ESCALON

PROFESSIONAL SERVICES AGREEMENT WITH

MTM TRANSIT, LLC
This Professional Services Agreement (Agreement) is entered into between the City of Escalon, a municipal corporation (CITY), and MTM Transit, LLC, a Missouri corporation (CONTRACTOR). CITY and CONTRACTOR are referred to individually as "Party" and collectively as "Parties." Recitals
A. CITY desires to retain CONTRACTOR to provide operation and maintenance of the eTrans public transit system;
B. On February 7, 2025, the City of Tracy issued a Request for Proposals (RFP) for the operation and maintenance of Tracer Public Transportation Systems for the City of Tracy and as part of that RFP, the City of Tracy allowed agencies such as CITY to participate in the use of this RFP for its own transit operations; and
C. On March 7, 2025, CONTRACTOR submitted its proposal to the City of Tracy. The City of Tracy has determined that CONTRACTOR possesses the skills, experience and certification required to provide the services for their public transit operation; and
D. On June 16, 2025, CONTRACTOR submitted a price proposal to operate the eTrans public transportation system on behalf of the CITY, based on the proposal submitted to the City of Tracy, reflective of the CITY’s needs;
E. After negotiations between the CITY and CONTRACTOR, the Parties have reached an agreement for the performance of services in accordance with the terms set forth in this Agreement; and F. This Agreement has been approved by Escalon City Council on June 16, 2025 for execution.

Now therefore, the Parties mutually agree as follows:

1. Scope of Work. CONTRACTOR shall perform the services described in Exhibit "A" attached and incorporated herein by reference. The services shall be performed by, or under the direct supervision of, CONTRACTOR's Authorized Representative: Albert Perez, General Manager. CONTRACTOR shall not replace its Authorized Representative, nor shall CONTRACTOR use or replace any subcontractor or subconsultant, without CITY's prior written consent. A failure to obtain the CITY's prior written consent for any change or replacement in personnel or subcontractor/subconsultant may result in the termination of this Agreement.

2. Time of Performance. Time is of the essence in the performance of services under this Agreement and the timing requirements set forth shall be strictly adhered to unless otherwise modified in writing in accordance with this Agreement. Any services for which times for performance are not specified in this Agreement shall be started and completed by CONTRACTOR in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the CONTRACTOR. CONTRACTOR shall submit all requests for time extensions to the CITY in writing no later than ten days after the start of the condition which purportedly caused the delay, and not later than the date on which performance is due.

CITY shall grant or deny such requests at its sole discretion.

2.1-Term. The term of this Agreement shall begin on July 1, 2025 and end on June 30, 2028, unless terminated in accordance with Section 6. This Agreement may be extended for up to two additional one year periods by the Transit Manager following a written determination that CONTRACTOR has satisfactorily met all the requirements of this Agreement. The extension periods will be from July 1, 2028 through June 30, 2029, and from July 1, 2029 through June 30, 2030. Notification to exercise the first option to extend the

City of Escalon - Professional Services Agreement with MTM contract will be provided by March 1, 2028, if the option is going to be extended from July 1, 2028 to June 30, 2029. Notification to exercise the second option to extend the contract will be provided by March 1, 2029, if the option is going to be extended from July 1, 2029 to June 30, 2030.

3. Compensation. CITY shall pay CONTRACTOR on a time and expense basis, at the billing rates set forth in Exhibit "B," attached and incorporated by reference for services performed under this Agreement.

3.1 Not to Exceed Amount. CONTRACTOR's total compensation under this Agreement shall not exceed the Total Agreement Price per fiscal year listed in Exhibit B. CONTRACTOR's billing rates shall cover all costs and expenses for CONTRACTOR's performance of this Agreement. No work shall be performed by CONTRACTOR in excess of the total compensation amount provided in this section without the CITY's prior written approval.

3.2 Invoices. CONTRACTOR shall submit monthly invoice(s) to the CITY that describe the services performed, including times, dates, and names of persons performing the services.

3.2.1 CONTRACTOR's failure to submit invoice(s) in accordance with these requirements may result in the CITY rejecting said invoice(s) and thereby delaying payment to CONTRACTOR.

3.3 Payment. Within 30 days after the CITY's receipt of invoice(s), CITY shall make payment to the CONTRACTOR based upon the services described on the invoice(s) and approved by the CITY.

4. Indemnification. CONTRACTOR shall, to the fullest extent permitted by law, indemnify, defend (with independent counsel approved by the CITY), and hold harmless the CITY from and against any claims arising out of CONTRACTOR's performance or failure to comply with obligations under this Agreement, except to the extent caused by the sole, active negligence or willful misconduct of the CITY.

In this section, "CITY" means the CITY, its officials, officers, agents, employees and volunteers; "CONTRACTOR" means the CONTRACTOR, its employees, agents and subcontractors; "Claims" includes claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses) and any allegations of these; and "Arising out of' includes "pertaining to" and "relating to".

The provisions of this section survive completion of the services or the termination of this Agreement, and are not limited by the provisions of Section 5 relating to insurance.

5. Insurance. CONTRACTOR shall, throughout the duration of this Agreement, maintain insurance to cover CONTRACTOR, its agents, representatives, and employees in connection with the performance of services under this Agreement at the minimum levels set forth herein.

5.1 Commercial General Liability (with coverage at least as broad as ISO form CG 00 01 01 96) "per occurrence" coverage shall be maintained in an amount not less than $4,000,000 general aggregate and $2,000,000 per occurrence for general liability, bodily injury, personal injury, and property damage.

5.2 Automobile Liability (with coverage at least as broad as ISO form CA 00 01 07 97, for "any auto") "claims made" coverage shall be maintained in an amount not less than $1,000,000 per accident for bodily injury and property damage.

5.3 Workers' Compensation coverage shall be maintained as required by the State of California.

5.4 Professional Liability "claims made" coverage shall be maintained to cover damages that may be the result of errors, omissions, or negligent acts of CONTRACTOR in an amount not less than $1,000,000 per claim.

5.5 Endorsements. CONTRACTOR shall obtain endorsements to the automobile and commercial general liability insurance policies with the following provisions:

5.5.1 The CITY (including its elected officials, officers, employees, agents, and volunteers) shall be named as an additional "insured."

5.5.2 For any claims related to this Agreement, CONTRACTOR's coverage shall be primary insurance with respect to the CITY. Any insurance maintained by the CITY shall be excess

City of Escalon - Professional Services Agreement with MTM of the CONTRACTOR's insurance and shall not contribute with it.

5.6 Notice of Cancellation. CONTRACTOR shall notify the CITY if the policy is canceled before the expiration date. For the purpose of this notice requirement, any material change in the policy prior to the expiration shall be considered a cancellation. CONTRACTOR shall immediately obtain a replacement policy.

5.7 Authorized Insurers. All insurance companies providing coverage to CONTRACTOR shall
be insurance organizations authorized by the Insurance Commissioner of the State of California to transact the business of insurance in the State of California.

5.8 Insurance Certificate. CONTRACTOR shall provide evidence of compliance with the insurance requirements listed above by providing a certificate of insurance and endorsements, in a form satisfactory to the CITY, before the CITY signs this Agreement.

5.9 Substitute Certificates. CONTRACTOR shall provide a substitute certificate of insurance no later than 30 days prior to the policy expiration date of any insurance policy required by this Agreement.

5.10 CONTRACTOR's Obligation. Maintenance of insurance by the CONTRACTOR as specified in this Agreement shall in no way be interpreted as relieving the CONTRACTOR of any responsibility whatsoever (including indemnity obligations under this Agreement), and the CONTRACTOR may carry, at its own expense, such additional insurance as it deems necessary. Failure to provide or maintain any insurance policies or endorsements required herein may result in the CITY terminating this Agreement.

6. Termination. The CITY may terminate this Agreement by giving 90 days' written notice to CONTRACTOR. Upon termination, CONTRACTOR shall give the CITY all original documents, including preliminary drafts and supporting documents, prepared by CONTRACTOR for this Agreement. The CITY shall pay CONTRACTOR for all services satisfactorily performed in accordance with this Agreement, up to the date notice is given.

7. Dispute Resolution. If any dispute arises between the CITY and CONTRACTOR that cannot be settled after engaging in good faith negotiations, CITY and CONTRACTOR agree to resolve the dispute in accordance with the following:

7.1 Each Party shall designate a senior management or executive level representative to negotiate the dispute;

7.2 The representatives shall attempt, through good faith negotiations, to resolve the dispute by any means within their authority.

7.3 If the issue remains unresolved after fifteen (15) days of good faith negotiations, the Parties shall attempt to resolve the disagreement by negotiations between legal counsel. If the aforementioned process fails, the Parties shall resolve any remaining disputes through mediation to expedite the resolution of the dispute.

7.4 The mediation process shall provide for the selection within fifteen (15) days by both Parties of a disinterested third person as mediator, shall be commenced within thirty (30) days and shall be concluded within fifteen (15) days from the commencement of the mediation.

7.5 The Parties shall equally bear the costs of any third party in any alternative dispute resolution process.

7.6 The dispute resolution process is a material condition to this Agreement and must be exhausted prior to either Party initiating legal action. This dispute resolution process is not intended to nor shall be construed to change the time periods for filing a claim or action specified by Government Code §§ 900 et seq.

8. Ownership of Work. All original documents prepared by CONTRACTOR for this Agreement, whether complete or in progress, are the property of the CITY, and shall be given to the CITY at the completion of CONTRACTOR's services, or upon demand from the CITY. No such documents shall be revealed or made available by CONTRACTOR to any third party without the CITY's prior written consent.

City of Escalon - Professional Services Agreement with MTM

9. Independent Contractor Status. CONTRACTOR is an independent contractor and is solely responsible for the acts of its employees or agents, including any negligent acts or omissions.

CONTRACTOR is not CITY's employee and CONTRACTOR shall have no authority, express or implied, to act on behalf of the CITY as an agent, or to bind the CITY to any obligation, unless the CITY provides prior written authorization. CONTRACTOR is free to work for other entities while under contract with the CITY.

CONTRACTOR, and its agents or employees, are not entitled to CITY benefits.

10. Conflicts of Interest. CONTRACTOR (including its employees, agents, and subcontractors) shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Agreement.

If CONTRACTOR maintains or acquires such a conflicting interest, the CITY may terminate any contract (including this Agreement) involving CONTRACTOR's conflicting interest.

11. Rebates, Kickbacks, or Other Unlawful Consideration. CONTRACTOR warrants that this Agreement was not obtained or secured through rebates, kickbacks, or other unlawful consideration either promised or paid to any CITY official or employee. For breach of this warranty, CITY shall have the right, in its sole discretion, to terminate this Agreement without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration.

12. Notices. All notices, demands, or other communications which this Agreement contemplates or authorizes shall be in writing and shall be personally delivered or mailed to the other party to the addresses listed below. Communications shall be deemed to have been given and received on the first to occur of:
(1) actual receipt at the address designated below, or (2) three working days after the deposit in the United States Mail of registered or certified mail, sent to the address designated below.

To CITY:

City of Escalon
ATTN: Transit Manager
2060 McHenry Avenue
Escalon, CA 95320
To CONTRACTOR:

MTM Transit, LLC
ATTN: Legal Department
16 Hawk Ridge Drive.

Lake St. Louis, MO 63367

13. Miscellaneous.

13.1 Standard of Care. Unless otherwise specified in this Agreement, the standard of care applicable to CONTRACTOR's services will be the degree of skill and diligence ordinarily used by reputable professionals performing in the same or similar time and locality, and under the same or similar circumstances.

13.2 Amendments. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by both Parties.

13.3 Waivers. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.

13.4 Assignment and Delegation. CONTRACTOR may not assign, transfer or delegate this Agreement or any portion of it without the CITY's written consent. Any attempt to do so will be void. CITY's consent to one assignment shall not be deemed to be a consent to any subsequent assignment.

13.5 Jurisdiction and Venue. The interpretation, validity, and enforcement of the Agreement shall be governed by and construed under the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of San Joaquin.

City of Escalon - Professional Services Agreement with MTM

13.6 Compliance with the Law. CONTRACTOR shall comply with all applicable local, state, and federal laws, whether or not those laws are expressly stated in this Agreement.

13.6.1 Prevailing Wage Laws. CONTRACTOR is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates; employment of apprentices(§ 1777.5), certified payroll records (§1776), hours of labor (§1813 and §1815), debarment of contractors and subcontractors (§1777.1) and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed under this Agreement are part of a "public works" or "maintenance" project, as defined in the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONTRACTOR agrees to fully comply with such Prevailing Wage Laws.

These prevailing rates are on file with the CITY and are available online at http://www.dir.ca.gov/DLSR.

CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees and agents, harmless from any and all claims, costs, penalties, or interests arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

13.6.2 Non-discrimination. CONTRACTOR represents and warrants that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age.

CONTRACTOR shall also comply with all applicable anti-discrimination federal and state laws, including but not limited to, the California Fair Employment and Housing Act (Gov. Code 12990 (a-f) et seq.).

13.7 Business Entity Status. CONTRACTOR is responsible for filing all required documents and/or forms with the California Secretary of State and meeting all requirements of the Franchise Tax Board, to the extent such requirements apply to CONTRACTOR. By entering into this Agreement, CONTRACTOR represents that it is not a suspended corporation. If CONTRACTOR is a suspended corporation at the time it enters this Agreement, CITY may take steps to have this Agreement declared voidable.

13.8 Business License. Before the CITY signs this Agreement, CONTRACTOR shall obtain a CITY of Escalon Business License. CONTRACTOR shall maintain an active CITY of Escalon Business License during the term of this Agreement.

13.9 Successors and Assigns. This Agreement shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns.

13.10 Construction of Agreement. Each Party hereto has had an equivalent opportunity to participate in the drafting of this Agreement and/or to consult with legal counsel. Therefore, the usual construction of an agreement against the drafting Party shall not apply hereto.

13.11 Severability. If a term of this Agreement is held invalid by a court of competent jurisdiction, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in effect.

13.12 Controlling Provisions. In the case of any conflict between the terms of this Agreement and the Exhibits hereto, and CONTRACTOR's proposal (if any), the Agreement shall control. In the case of any conflict between the Exhibits hereto and the CONTRACTOR's proposal (if any), the Exhibits shall control.

13.13 Entire Agreement. This Agreement and the attached Exhibits comprise the entire integrated understanding between the Parties concerning the services to be performed. This Agreement supersedes all prior negotiations, representations or agreements. All exhibits attached hereto are incorporated by reference herein.

14. Signatures. The individuals executing this Agreement on behalf of CONTRACTOR represent and warrant that they have the right, power, legal capacity and authority to enter into and to execute this Agreement on behalf of CONTRACTOR.
[SIGNATURES ON FOLLOWING PAGE]

As of the date of last signature below, the undersigned Parties agree to the full performance of the terms set forth in this Agreement and have caused this Agreement to be duly executed.

CITY OF ESCALON MTM TRANSIT, LLC

By: _________________________ By: __________________________ Jaylen French _______________________
City Manager _______________________
______________________________
Taxpayers Identification Number

______________________________
City of Escalon Business License #
Exhibits:

A. Scope of Work (See Agreement sections 1 and 2.)
B. Compensation (See Agreement section 3.)
C. Performance and Non-Compliance Assessments
D. Federal Clauses and Requirements
E. CONTRACTOR's Submitted Proposal
Scott Transue
Regional Vice President
26-3937729

1 EXHIBIT A – SCOPE OF WORK
A. CONTRACTOR's Responsibilities
CONTRACTOR shall perform the following scope of work as outlined in their submitted proposal attached as Exhibit E. During the course of the Agreement, CITY reserves the right to adjust service hours, routes, schedules, fares, service area boundaries and operating rules so as to accommodate ridership increases, decreases, or changes in the local economy. The responsibilities of CONTRACTOR shall include, but not be limited to, the following:

1. Operations

1.1 Minimum Required Staffing Positions:

CITY is sharing resources with the City of Tracy for its transit operations. As a result, the following positions within the City of Tracy Agreement shall support CITY’s Agreement and such time dedicated to CITY’s transit system shall be a deduction off the City of Tracy Agreement. CITY operates approximately 2,000 revenue hours a year and therefore it is requested that the positions shown below have time allocated to support a small system the size of CITY’s.

General Manager: Who would manage the eTrans service throughout the term of the Agreement, who does not hold any other position in the operation or any other operation, has full authority to independently make any decisions required for the safe and efficient operation of services. This position is required to have experience in the management and supervision of a fixed route, dial-a-ride or other specialized transportation services to persons with disabilities.

Operations Manager: Providing an Operations Manager with experience in dispatching, scheduling, and daily operations who will assist the General Manager.

This position should also have experience in the management and supervision of a fixed route, dial-a-ride or other specialized transportation services to persons with disabilities.

Training/Safety Manager: Provide a Training/Safety Manager who is Transportation Safety Institute (TSI) certified to assist the General Manager in carrying out all activities related to implementing CONTRACTOR’s training and safety program.

Vehicle Operators: Providing Vehicle Operators for fixed route and dial-a-ride services. In selecting Vehicle Operators, CONTRACTOR shall conduct an adequate background check (including criminal background checks) and ensure that he or she holds and maintains at all times a valid, State of California Class B Driver’s License, meets the standards and has the qualifications to operate a vehicle in the required capacity, has not accumulated more than six points on his/her driver’s license within the last four years, has no convictions for misdemeanor or felony driving under the influence (DUI) and no failures to appear to Court. Copies of this information will be furnished to CITY employees prior to the hiring of any vehicle operators. A State of California Class C Drivers License could be used for vehicles that require the use of a Class C Driver’s License. All Vehicle Operators shall be Verification of Transit Training (VTT) certified and have General Public Paratransit Vehicle (GPPV) certification.

2 Dispatchers: Providing dispatchers for fixed route and dial-a-ride services. These positions should have experience in the logistical operation and dispatching of vehicles.

Reservationists: Providing reservationists who will act as customer service agents who will provide information to the general public as well as making reservations for dial-a-ride and on-demand service and sell tickets for various services.

Maintenance Manager: Provide a Maintenance Manager/Lead Mechanic who will oversee all aspects of maintenance for all transit vehicles. The position must have Automotive Service Excellence (ASE) Certification and have a minimum of five years of experience as a mechanic with heavy duty vehicle experience. This position must also have at least two years of experience as a lead mechanic with supervisory capacity.

Maintenance Technician: Provide Maintenance Technician who will provide maintenance work on all transit vehicles. All Maintenance Technician must have ASE Certification and experience working on heavy duty vehicles.

Utility Worker: Provide detailing of vehicles both interior and exterior. Must be licensed to drive vehicles. Upon receipt of proper training, be available to fuel vehicles as needed.

1.1.1.1.1 Staffing (excluding vehicle operators) should include at a minimum, which is to be shared with the City of
Tracy:
• 1 General Manager
• 1 Operations Manager
• 1 Training/Safety Manager
• Dispatcher
• Reservationist
• Maintenance Manager
• Maintenance Technician
• Utility Worker

1.1.1.1.2 Compensating the following positions at the following minimum rates as required by the City of Tracy:
• Vehicle operators: $26/hour
• Dispatchers: $27/hour
• Reservationists: $24.5/hour
• Maintenance Technician A: $40/hour
• Maintenance Technician B: $38/hour
• Maintenance Technician C: $36/hour
• Utility Worker: $25/hour
Compensation rates may be lower during training periods.

It is expected that in order to keep wages at competitive levels throughout the term of this Agreement, that a cost of living adjustment of at least 3% will be applied to

3 wages each year of the Agreement.

The wage scale shall not exceed five years in
progression from starting pay to top pay.

1.1.1.2 Vehicle Operator Requirements:

1.1.1.2.1 CONTRACTOR shall provide Vehicle Operator training and retraining that shall meet generally accepted transit industry standards and in compliance with 13 CCR as it
relates to transit bus vehicle laws and regulations. An outline of the training program, including periodic
updates, shall be submitted to CITY. All vehicle
operators, dispatchers, customer information
employees, and supervisors shall participate in the
program.

Vehicle operator training shall at a minimum include the following components:
• Vehicle Operation - Includes training on vehicle
orientation, safe bus operation, route and schedules
orientation, and on- time performance;
• Safe Vehicle Maneuvering;
• Defensive Driving - Training program must include
the National Safety Council’s defensive driving
instruction, as well as meet the Verification of Transit Training (VTT) and General Public Paratransit
Vehicle (GPPV) training;
• Federal Drug & Alcohol Regulations- All necessary
employees shall be trained about the requirements
contained in the DOT Drug & Alcohol regulations;
• ADA Requirements & Sensitivity Training - All
vehicle operators must be trained to comply with
Title II of the Americans with Disabilities Act (ADA)
of 1990, and any additional ADA or Federal Transit
Administration (FTA) training or testing that may be
required by law;
• General Vehicle Handling and Safety;
• Passenger Assistance Techniques;
• Passenger Relations, including knowledge of how
passengers can file complaints;
• Comprehensive knowledge of CITY’s transit system,
including routes, stops, transfer locations with other
agencies such as San Joaquin RTD, Stanislaus
Regional Transit Authority, Ripon Blossom Express,
and familiarity with key points of interest, and general route frequency and hours of operation for all CITY
services;
• Specific training in CITY transit policies and
applicable regulations including, but not limited to:

4 Reasonable Modification policy, dial-a-ride service
policies, etiquette and code of conduct, ADA and
Title VI;
• Farebox Training, including full understanding of
fare and transfer policies, and thorough knowledge
of all fare media accepted;

1.1.1.2.2 Providing at least two standby vehicle operators to be available during all hours of operation;

1.1.1.2.3 Participating in the “Pull Notice” program whereby the California Department of Motor Vehicles (DMV) record
for each vehicle operator is checked at least once every six months for accidents, vehicle code violations and
status;

1.1.1.2.4 Conducting pre-trip vehicle inspections at a minimum of fifteen minutes prior to the start of service each day, completing and maintaining checklists on a daily basis;

1.1.1.2.5 Ascribing to FTA 49 CFR Parts 653 and 654 Drug and Alcohol guidelines and the requirements of the Drug
Free Workplace Act and the Omnibus Transportation
Employee Testing Act of 1991 and conducting drug and
alcohol testing of all employees associated with transit operations, including new hires. Testing will also include random testing and testing of all employees involved in accidents. CONTRACTOR shall, at its own expense,
develop and implement a drug control program;

1.1.1.2.6 Assuring that all employees wear proper uniforms as specified by CITY, and present a neat appearance and
conduct themselves in a courteous and professional
manner at all times;

1.1.1.2.7 Providing sensitivity training, human trafficking training and implementation of safety programs.

1.1.1.3 Ancillary Staffing Requirements:

1.1.1.3.1 Hiring all ancillary employees needed to properly operate the services in compliance with the Agreement.

All ancillary employees shall follow the same hiring
process as vehicle operators including background
checks and drug and alcohol testing. Copies of this
information will be furnished to CITY’s Transit Manager prior to the hiring of any ancillary employee;

1.1.1.3.2 Providing a work plan for all ancillary employees detailing duties and responsibilities;

1.1.1.3.3 Have available, at minimum, one dispatcher or reservationist who is fluent in Spanish during all hours of operation. This requirement must be met within 30 days
of the start of the Agreement period;

1.1.1.3.4 Seeking and hiring employees that have the skills and temperament to represent CITY in a professional
manner, and work with passengers, especially the
elderly, frail, physically or cognitively impaired
individuals;

5 1.1.1.3.5 Ensuring that all employees have ADA training within 30 days after the start of the Agreement period. Refresher training shall occur every 6 months;

1.1.1.3.6 Providing one dial-a-ride dispatcher during all hours of operation;

1.1.1.3.7 Ensuring accurate assignment of vehicle operators and dispatchers to work shifts, including ensuring respective availability for pre-pull out inspections and scheduling updates;

1.1.1.3.8 Training employees on map-reading skills and ensuring awareness of service area;

1.1.1.3.9 Monitoring transit operations, route and schedule adherence, and providing on-street /road supervision;

1.1.1.3.10 Assuring that all employees wear proper uniforms as specified by CITY, and present a neat appearance and
conduct themselves in a courteous and professional
manner at all times;

1.1.1.3.11 Providing sensitivity training, and implementation of safety programs, including requirements related to the
Public Transportation Agency Safety Plan;

1.1.1.3.12 Ascribing to FTA 49 CFR Parts 653 and 654 Drug and Alcohol guidelines and the requirements of the Drug
Free Workplace Act and the Omnibus Transportation
Employee Testing Act of 1991 and conducting drug and
alcohol testing of all employees associated with transit operations, including new hires. Testing will also include random testing and testing of all employees involved in accidents. CONTRACTOR shall, at its own expense,
develop and implement a drug control program.

1.1.1.4 General Requirements:

1.1.1.4.1 Maintaining records regarding all transportation functions, including maintenance of work records;

1.1.1.4.2 Prepare and maintain files for all dial-a-ride passengers;

1.1.1.4.3 Ensuring confidentiality of eligibility files and other sensitive information;

1.1.1.4.4 Reporting vehicle problems as they occur and
annotating daily vehicle logs specifying whether vehicles are in service and any maintenance issues, if any,
keeping vehicles out of service;

1.1.1.4.5 Maintaining records regarding all accidents and passenger injuries, including contacting CITY within one hour of any noteworthy accident/incident, or any
accident/incident involving bodily injury or death.

Twenty-four hour notice is required for nonemergencies;

1.1.1.4.6 Maintaining daily ridership records for all services, including route information, number of passengers and
passenger type;

1.1.1.4.7 Submitting daily, weekly, and monthly reports as requested by CITY;

6 1.1.1.4.8 Preparing a monthly report including at least revenue hours, revenue miles, fare revenue and ridership
figures, including a signed cover sheet acknowledging
that all information presented is truthful “to the best of your knowledge;

1.1.1.4.9 Submitting monthly invoices on or before the 10th calendar day following the end of each month to CITY,
for services rendered under the Agreement;

1.1.1.4.10 Answering customer service calls, documenting compliments, logging issues and resolving issues to
meet requirements of the FTA, California Department of
Transportation (Caltrans), and San Joaquin Council of
Governments (SJCOG);

1.1.1.4.11 Collecting fare revenues and making daily deposits;

1.1.1.4.12 Ensuring that a sufficient number of transit brochures, tickets, forms and other CITY information are always
available on-board every vehicle;

1.1.1.4.13 Provide one new desktop computer each for the General Manager, Dispatcher, Reservationist, Training/Safety
Manager, and for the office. Desktop computers should
each have 2 monitors. Dispatcher monitors should be at
least 24”.

1.1.1.4.14 Reserved.

1.1.1.4.15 Provide a color printer and/or copier.

1.1.1.4.16 Provide a telephone line for the General Manager with voicemail capability.

1.1.1.4.17 Working in conjunction with CITY to ensure that all FTA and Transportation Development Act (TDA)
requirements, conditions and assurances are met;

1.1.1.4.18 Being solely responsible for providing increase in employees to meet enhanced service requirements;

1.1.1.4.19 Assisting CITY with marketing efforts as required and requested.

1.1.1.4.20 If necessary, providing for an orderly transition to a different CONTRACTOR, whereby the existing
CONTRACTOR complies with a turnover of historical
data and maintenance audit, ensures that all vehicles
are up to date with preventive maintenance practices, is responsible for all defects such as body damage, air
conditioning malfunction, glass and so forth, that go
beyond the normal wear and tear of a vehicle.

1.1.1.4.21 Providing information on debarment status or certification regarding debarment, suspension, and
other ineligibility and voluntary exclusion;

1.1.1.4.22 Providing Assurance of Compliance, Certification and Verification to meet requirements of the FTA;

1.1.1.4.23 Providing assurance of compliance, certification and verification regarding Equal Employment Opportunity
policy, non- discriminatory hiring practices and all
requirements imposed by the US Department of
Transportation;

7 1.1.1.4.24 Obtaining a business license from CITY;

1.1.1.4.25 Maintaining automobile insurance throughout the duration of any agreement with CITY, for revenue and
non-revenue services, to cover CONTRACTOR, its
agents, representatives and employees in connection
with the performance of services at the minimum levels
specified in the executed professional services
agreement;

1.1.1.4.26 Maintaining professional liability coverage to cover damages that may be the result of errors, omissions, or negligent acts of CONTRACTOR, in an amount not less
than the levels specified in the executed professional
services agreement;

1.1.1.4.27 Maintaining Workers’ Compensation coverage as required by the State of California;

1.1.1.4.28 Ensuring that all insurance companies providing coverage to CONTRACTOR are insurance
organizations authorized by the Insurance
Commissioner of the State of California to transact the business of insurance in the State of California;

1.1.1.4.29 Identifying problems with radio communication devices and coordinating repairs;

1.1.1.4.30 Illustrating compliance with the ADA of 1990 and facilitating relevant employee training including but not limited to daily verification of lift devices documented on a daily vehicle inspection report (DVI) and ADA
passenger rights and allowances;

1.1.1.4.31 Reserved.

1.1.1.4.32 Reserved.

1.1.1.4.33 Reserved.

1.1.1.4.34 Reserved.

1.1.1.4.35 Reserved.

1.1.1.5 Performance Standards:

1.1.1.5.1 Fixed Route
Ensure the following standards are met for fixed route service:
• 95% of scheduled fixed route departures shall be
on-time or shall not be more than 5 minutes late
leaving from any timed stop.
• 0% of scheduled fixed route departures shall leave
early.
• 0% of fixed route trips shall be missed.
• 0% of fixed route trips shall depart from timed stops earlier than the time listed on the schedule.
• There shall be a minimum of 100,000 miles
between accidents.
• There shall be no more than one passenger
complaint for every 5,000 fixed route passengers.

8 1.1.1.5.2 Dial-a-Ride
Ensure that the following standards are met for dial-aride service:
• 95% of dial-a-ride passengers must be picked up
within +/- 10 minutes of the scheduled pick up time.
• Ensure that no passengers are picked up later than
30 minutes after the scheduled pick up time.
• Ensure that passengers are contacted fifteen
minutes prior to scheduled pick up to advise them as
to whether the route is on time, or to advise as to
how late the route is.
• Ensure the vehicle operator is fully trained on the
appropriate use of securements and utilizes them
with each customer. Vehicle Operators must notify
dispatch immediately if a customer refuses the
securements.
• There shall be a minimum of one passenger
complaint for every 2,000 dial-a-ride passengers.
• There shall be a minimum of 40,000 miles between
accidents.
• Ensure that each employee who comes into contact
with dial-a-ride passengers is trained on ADA
requirements for interacting with individuals with
disabilities.
• Ensure that ADA certified individuals are given
priority service. Seniors and other passengers are
accommodated on a space available basis.
• Ensure compliance with all other policies in place by CITY.

1.1.1.5.3 Ensure that if any of the standards in 1.1.1.5.1 and

1.1.1.5.2 are not going to be met for a given month, that a plan to remedy the issues be presented along with the monthly reports.

1.1.1.6 Transit Related Software

1.1.1.6.1 Fixed Route CAD/AVL System
CITY provides a CAD/AVL system through UMO. All
necessary hardware and software are provided by CITY.

It is expected that CONTRACTOR will work with CITY to
maintain and fix or replace equipment as necessary.

CITY will pay for any hardware needed to keep the
system functioning. CONTRACTOR is expected to learn
and manage the dispatching of fixed route vehicles
through this system. CITY will be administrator of the
system.

1.1.1.6.2 Dial-a-ride Software
CONTRACTOR shall implement a software system for
all its dial-a-ride service. CONTRACTOR is expected to
learn and manage the dispatching of dial-a-ride vehicles

9 through this system. CONTRACTOR will be
administrator of this system. The required software will be an app that can be installed on a mobile tablet device.

1.1.1.6.2.1 Dial-a-ride Hardware
CONTRACTOR will supply and maintain the
required mobile tablets to run the on-demand
software application for the duration of the
Agreement. CITY will provide a wireless internet
connection on each bus to allow for operation of
the device applications.

CONTRACTOR will provide one tablet for each on
demand vehicle plus a minimum of two spares.

Tablets must be brand new at the time of the
Agreement start and are preferred to be Android
based with a minimum screen size of 10 inches.

CONTRACTOR is responsible to provide any
protective cases and mounting hardware needed.

It is expected that a minimum of three tablets will
be needed at the start of the Agreement.

1.1.2 Vehicles: CONTRACTOR will provide support vehicles for use by their employees shared with the City of Tracy: (1) shop truck to be used for the maintenance employees, and other vehicles to be used for road supervision/vehicle operator shuttling. The CITY’s minivan used in dial-a-ride service could be used for road
supervision/vehicle operator shuttling purposes.

1.1.2.1 Road Supervision/Deriver Shuttling Vehicles
Vehicles used for road supervision/vehicle operator shuttling will not be older than five years from the date manufacture during any period of the Agreement. Vehicles provided for this purpose by CONTRACTOR must have the following:
• eTrans logo (when in eTrans service)
• Must state “Road Supervisor” on the sides
of the vehicle
• Must be a four door vehicle
• One vehicle must be ADA accessible

1.1.2.2 Maintenance Vehicle
Vehicle used by maintenance employees will not be older than five years from the date of manufacture during any period of the Agreement. Vehicle provided for this purpose by CONTRACTOR must have the following:
• eTrans logo when used in eTrans service
• Must state “Maintenance” on the sides of the vehicle

1.1.2.3 A photo of each vehicle (or proposed type of vehicle) to be provided shall be provided to CITY.

10 1.1.3 Maintenance: CONTRACTOR will be responsible for all aspects of vehicle maintenance and upkeep for all existing and future eTrans vehicles including, but not limited to:

1.1.3.1 Establish a vehicle maintenance shop located within five (5) miles from the Tracy Transit Station located at 50 E. 6th Street in Tracy, CA.

1.1.3.2 Providing at a minimum one Maintenance Manager and at least three additional maintenance technician to maintain all vehicles. All maintenance technicians must be ASE Certified at the time of hire.

1.1.3.3 Provide at minimum one maintenance technician on-site each morning thirty minutes prior to the first vehicle pull out to address vehicle maintenance issues.

1.1.3.4 Establishing and following a pre-trip/post-trip inspection program including but not limited to checking heating and air-conditioning systems, oil and other fluids, belts and hoses, customer seats, wheelchair positions and tie-downs, lights, doors including lifts, windshield wiper and washer system, emergency equipment including a first aid kit,
brakes, tires and wheels, exhaust system, mirrors, glass, horn and body damage;

1.1.3.5 Maintaining the vehicles in “Service Ready” condition at all times, including daily fueling and fluid checks, exterior and interior cleaning including washing, sweeping and mopping, fan belt, flat tires, replace worn windshield wipers, hoses, bulbs and lenses, batteries and fuses, preliminary road service, cycle wheelchair lifts and maintain tie-downs, certified fire extinguisher;

1.1.3.6 Obtaining timely maintenance and repairs and maintaining total fleet availability consistent with service requirements;

1.1.3.7 Having responsibility for proper use, care, maintenance and towing of all revenue service vehicles to and from the
Maintenance CONTRACTOR’s facility;

1.1.3.8 Maintaining an inventory of parts and fluids sufficient to ensure timely repairs; CONTRACTOR is responsible for all vehicle fluids with exception of vehicle fuel. All maintenance parts must be Original Engineer Manufacturer (OEM). Use of recycled fluids is prohibited.

1.1.3.9 Conducting Preventative Maintenance Inspections (PMI), at least every 45 days or 3,000 miles, whichever comes first, to include replacement of engine oil and filters, checking body, doors and windows, seatbelts and seats, wheelchair securement positions and belts, wheelchair ramp, interior climate controls, interior and exterior lights, vehicle operator gauges and controls, brake system, drive train, steering system, suspension system, engine fluids, belts, hoses, transmission fluids, air filter/system, water pump, batteries, ignition system, engine electrical system, spark plugs, fuses, exhaust system, fuel system, emergency equipment,

11 customer grab rails, damage to vehicles;

1.1.3.10Maintaining relevant PMI logs;

1.1.3.11Fueling vehicle at card-lock facilities identified by CITY;

1.1.3.12Cleaning vehicles (inside and outside), including daily, weekly and monthly cleaning, including washing outside of each bus at least once per week and an annual detailing completed by May 15th and November 15th;

1.1.3.13Cleaning all seats in vehicles at least once daily by wiping them down. Additional immediate cleaning of seats due to accidents as needed.

1.1.3.14Conducting mandatory California Highway Patrol (CHP) inspections;

1.1.3.15Making exterior repairs, including painting and bodywork upkeep;

1.1.3.16Completing all required governmental and regulatory documents

1.1.3.17Although some maintenance may be completed on site at Escalon City Hall, supplying CONTRACTOR’s own
maintenance facility capable of handling gasoline or
electric vehicles if necessary.

1.1.3.18 Not allow any vehicle into operation when its condition is unsafe or uncertain.

1.1.3.19 Reserved.

1.2 CITY’S Responsibilities
CITY’s Transit Manager will do the following:

1.2.1 Administration

1.2.1.1 Oversee the operating Agreement;

1.2.1.2 Determine passenger fare rates and the method of collecting and depositing fares;

1.2.1.3 Make provisions for on-board communication systems;

1.2.1.4 Implement all aspects of planning, including short and long term service changes;

1.2.1.5 See to all aspects of marketing, employing
CONTRACTOR’s assistance when needed;

1.2.1.6 Design, print, obtain and distribute transit brochures, tickets, transfers and marketing materials;

1.2.1.7 Complete all required governmental and regulatory documents;

1.2.1.8 Complete grant documents and funding applications;

1.2.1.9 Set goals, objectives and standards;

1.2.1.10 Write specifications related to capital purchases;

1.2.1.11 Purchase bus signage;

1.2.1.12 Complete bus stop improvements including shelters and benches;

1.2.1.13 Provide fire and theft insurance for CITY parking facility;

1.2.1.14 Installation of radio communication devices and maintenance and repair of radio communication systems; and

1.2.1.15 Facilitate transit route designations and revisions.

1.2.1.16 Mailing of eTrans information; and

1.2.1.17 Provide a phone line to forward for dispatchers and reservationists.

12 1.2.2 CITY’s City Council has the final control and authority to determine policy, including, but not limited to, funding levels, fare structure, the scope of services the system should provide, planning requirements, and all capital purchases. CITY will perform an independent audit of the transit operations and reserves the right to perform an unscheduled cash count of farebox revenues or other inventory inspection at any time. CITY will also prepare the Annual Transit Operations Financial Transactions Report and National Transit Database (NTD) and may need data from the CONTRACTOR to complete the report.

1.2.3 Vehicles: CITY will provide CONTRACTOR with three (3) revenue vehicles required for fixed route and dial-a-ride services as follows:
• 1 – 2019 Glaval Titan II low-floor cutaway (24 ft)
• 1 – 2020 ARBOC Sprit of Mobility low-floor cutaway (23 ft) • 1 – 2016 Dodge Caravan minivan (20 ft)
*CITY will likely be receiving additional replacement
vehicles during Year 4 and 5 of the Agreement. It is
expected that the current vehicles will be replaced with battery-electric vans that could be charged at Escalon City Hall or Escalon Park and Ride Lot. Final amounts will be determined upon approval by CITY Council.

CITY will also provide for each vehicle:
• Fare boxes (electronic or manual as warranted)
• Designation signs
• Portable Radio Units
• Angeltrax Video Camera System
• Peak Transit ADA Annunciators (fixed route vehicles only) • Vehicle licenses
• Internal racks for marketing materials
• External decals and logos
• Fuel and fuel cards

1.2.3.1 CONTRACTOR may provide their own on board camera system to assist in reviewing incidents. Camera system must be able to provide one (1) week worth of footage and be made available upon CITY’s request.

1.2.4 Facilities: CITY will provide CONTRACTOR with space at Escalon City Hall for operations to include:
• Break room area
• Restrooms
• Parking for up to three (3) vehicles.

EXHIBIT B - COMPENSATION
CONTRACTOR shall operate services as described in Request for Proposals, Agreement, and accompanying attachments. CONTRACTOR Total payments shall be as follows:
**CITY provides 100% of transit fleet

PROJECTED
VEHICLE HOURS*
July 1, 2025 –
June 30, 2026
July 1, 2026 –
June 30, 2027
July 1, 2027 –
June 30, 2028
Fixed Route Vehicle
Hours 800 +15% 800 +15% 800+15%
On-demand Vehicle
hours 1,300 +15% 1,300 +15% 1,300 +15%
* Actual hours may vary based on City Council action in levels of service.

July 1, 2028 –
June 30, 2029
(Extension)
July 1, 2029 –
June 30, 2030
(Extension)
Fixed Monthly
Expense $14,125 $14,655
Cost Per Vehicle
Hour** $84.49 $87.88
TOTAL

AGREEMENT
PRICE $338,481 $351,621

PROJECTED
VEHICLE HOURS*
July 1, 2028 –
June 30, 2029
July 1, 2029 –
June 30, 2030
Fixed Route Vehicle
Hours 800 +15% 800 +15%
On-demand Vehicle
hours 1,300 +15% 1,300 +15%
July 1, 2025 –
June 30, 2026
July 1, 2026 –
June 30, 2027
July 1, 2027 –
June 30, 2028
Fixed Monthly
Expense $12,577 $13,085 $13,615
Cost Per Vehicle
Hour** $74.57 $77.05 $80.08
TOTAL

AGREEMENT
PRICE $300,074 $311,120 $323,542

Costs Fixed Variable Fixed Variable Fixed Variable Fixed Variable Fixed Variable A. Salaries and Wages

1. Management

1.a. General Manager 0 0 0 0 0

1.b. Operations Manager 3,789 3,942 4,102 4,256 4,416

1.c. Training/Safety Manager 0 0 0 0 0

1.d. Maintenance Manager 0 0 0 0 0

2. Supervisors/Dispatchers 26,617 27,692 28,814 29,893 31,014

3. Support Staff 8,583 8,930 9,292 9,640 10,002

4. Maintenance Staff 12,173 12,664 13,177 13,671 14,184

5. Drivers 90,407 93,409 97,082 102,428 106,538

6. Drivers: Training and Non-Revenue 11,004 11,369 11,816 12,467 12,967 B. Payroll Taxes and Fringe Benefits

1. Management 0 0 0 0 0

2. Supervisors/Dispatchers 4,909 5,107 5,314 5,513 5,720

3. Support Staff 1,808 1,881 1,957 2,030 2,106

4. Maintenance Staff 2,713 2,823 2,937 3,047 3,161

5. Workers Compensation: Staff 1,756 1,827 1,901 1,972 2,046

6. Workers Compensation: Drivers 0 0 0 0 0

7. Drivers 23,180 23,950 24,892 26,263 27,317

8. Drivers: Training and Non-Revenue 262 271 282 298 310 C. Facility Expense

1. Rent 3,537 3,680 3,829 3,972 4,121

2. Utilities 337 351 365 379 393

3. Phone 337 351 365 379 393

4. Facility Maintenance 800 832 866 898 932
D. Office Expenses

1. Office equipment lease/amortization 501 521 542 562 583

2. Office Supplies 500 520 541 561 582

3. Printing/copying 0 0 0 0 0
E. Insurance Expense

1. General Liability 181 188 196 203 211

2. Vehicle Liability 22,500 23,408 24,357 25,269 26,217

3. Performance Bond 0 0 0 0 0

4. Licenses 147 153 159 165 171
F. Maintenance Expense

1. Parts 6,767 6,992 7,267 7,667 7,975

2. Tires 1,257 1,299 1,350 1,424 1,481

3. Supplies and Materials 1,045 1,080 1,122 1,184 1,232 G. Vehicle Cleaning Expense

1. Vehicle cleaning expense 1,424 1,471 1,529 1,613 1,678 H. Equipment Purchase/Depreciation

1. Vehicles 0 0 0 0 0

2. Maintenance equipment 239 249 259 269 279

3. Office equipment 72 75 78 81 84
I. Miscellaneous Expense

1. Employee miscellaneous 2,015 2,096 2,181 2,263 2,348

2. Maintenance miscellaneous 527 545 566 597 621

3. Other miscellaneous 1,570 1,633 1,699 1,763 1,829
J. Startup Expense

1. (include detail in proposal write-up)

2. Transit Software Costs 0 0 0 0 0
K. Profit and Overhead

1. Overhead 33,204 8,054 34,544 8,321 35,944 8,648 37,290 9,124 38,689 9,490

2. Profit 22,639 5,220 23,553 5,393 24,508 5,605 25,426 5,914 26,380 6,151 Total Fixed Cost 150,927 157,020 163,383 169,502 175,861 Total Variable Cost 149,147 154,100 160,159 168,979 175,760

TOTAL PROJECT COST
Fixed Per Month
Variable per Hour
300,074 311,120 323,542 338,481 351,621
Year 1
July 1, 2025 –
June 30, 2026
Year 2
July 1, 2026 –
June 30, 2027
Year 3
July 1, 2027 –
June 30, 2028
Year 4 (OPTION)
July 1, 2028 –
June 30, 2029
Year 5 (OPTION)
July 1, 2029 –
June 30, 2030
14,125

84.49 14,655

87.88 12,577

74.57 13,085

77.05 13,615

80.08

EXHIBIT C Performance and Non-Compliance Assessments
Item Assessment Value
A.Service Standards - Fixed Route
Percentage of on-time departures falls below 95% for fixed route $500 (per month) Percentage of on-time departures falls below 90% for fixed route $750 (per month) Percentage of on-time departures falls below 85% for fixed route $1,1000 (per month) Fixed Route departing first stop of the day any time after published schedule $500 (per occurrence) Fixed Route departing first stop of the route later than 10 minutes from the published On Time Performance schedule $100 (per occurrence)
Fixed route departing first stop of the route later than 20 minutes from the published schedule $200 (per occurrence)
Fixed route departing first stop of the route later than 30 minutes from the published schedule $500 (per occurrence)
Fixed route departing time stop prior to scheduled departure time $100 (per occurrence) Any loop of a fixed route that does not run $750 (per occurrence) Failure to stop and pick up any passenger from any fixed route bus stop as part of the scheduled service $500 (per passenger missed)
Failure to Pick Up
Passenger
Failure to stop and pick up any passenger from any fixed route bus stop as a result of a missed loop and no spot checks performed
Failure to provide alternative transportation within 30 minutes if unable to board a Passenger
$500 (per pass. x avg. #
of pass. for that
loop)
$500 (per occurrence)
Failure to notify passenger of alternative transportation if unable to board $100 (per occurrence) Equipment Use/ADA
Failure of operator to assist passenger with installed vehicle equipment $200 (per occurrence) Failure to announce major stops and transfer points as Required by ADA, if AVA is not functioning.
$100 (per occurrence)
B.Service Standards – Demand Response
Percentage of on-time departures falls below 95% for Dial-A-Ride $500 (per month) Percentage of on-time departures falls below 90% for Dial-A-Ride $750 (per month) Percentage of on-time departures falls below 85% for Dial-A-Ride $1,000 (per month) Vehicle arriving 1-10 minutes beyond the scheduled arrival window for Dial-A-Ride $50 (per occurrence) On-time
Performance
Failure to Pick
Up Passenger
Vehicle arriving 11-20 minutes beyond the scheduled arrival window for Dial-A-Ride $100 (per occurrence) Vehicle arriving 21-30 minutes beyond the scheduled arrival window for Dial-A-Ride $200 (per occurrence) Vehicle arriving 31+ minutes beyond the scheduled arrival window for Dial-A-Ride $500 (per occurrence) Failure to pick up passenger for any reserved trip, unless failure is the fault of the passenger $500 (per occurrence) Equipment Use Failure of operator to assist passenger with installed vehicle equipment $200 (per occurrence) Any instance where a diesel fueled vehicle is fueled by a staff member who has not been trained by Public Works staff on proper diesel fueling $1,000 (per occurrence) C. Reporting Requirements
Monthly
Reports
Required monthly reports submitted later than specified time frame (10th calendar day of the following month for monthly reports).

Incorrectly reported or missing operating statistics, financial information, or back up documentation for monthly reports.
$50 (per day late;
$500 max/mo.)
$50 (per error;
$500 max/mo.)
Incident
Reports
CHP Reports
Failure to provide accident (if available from Escalon Police Department) and Contractor Incident Reports to City within 24 hours of occurrence $300 (per occurrence)

Failure to submit backup documents and photos with an accident/incident form within 2 business days After accident/incident $200 (per occurrence) Failure to notify City Transit Manager by telephone within one hour of accident/Incident $100 (per occurrence) unsatisfactory rating in applicable categories of annual Highway Patrol Safety Compliance Report or spot check $2,000 (per occurrence)

D. Facilities
Facility Opening
&
Securement
Failure to properly secure transit facilities $500 (per occurrence) Failure to properly store transit vehicles at bus parking area overnight, locked $500 (per occurrence) Fueling Any instance resulting in detachment of fueling hose, nozzle, and/or damage to fueling dispenser or fueling system
$4,500 (per occurrence);
All costs in repairs of
damaged equipment are
Contractor’s
responsibility
Facility
Fixtures
Any instance resulting in damage to farebox probing system or loss of probing device or loss of farebox keys
$4,500 (per occurrence);
All costs in repairs of
damaged equipment are
Contractor’s
responsibility
Any instance resulting in damage to facility fixtures (doors, gates, restrooms facilities, signs, poles, etc.)
$500 (per occurrence); All
costs in repairs of damaged
equipment are Contractor’s
responsibility
E.Personnel
Hiring &
Staffing
Replacement of the following Key Personnel Positions: General Manager, Dispatch/Operations Supervisor, Training/Safety Manager, Maintenance Manager/Lead Mechanic.
“Conditionally” hired employee performing job duties prior to receipt of background check and drug/alcohol testing results by City
$500 (per day of
vacancy); plus total
compensation of
position during period
of vacancy
$500 (per occurrence)
Insufficient personnel to provide appropriate customer service levels during operating hours $500 (per day) Failure to provide notice of employee no longer employed within 24 hours of employee’s last shift $100 (per occurrence)
Failure to return any City property (keys/fobs/etc.) within 72 hours of employee’s last shift $500 (per occurrence) ID badge or gate access card lost $50 (per occurrence)
Uniform
Standards
Lost facility key
$500 (per
occurrence); All
costs to re-key
Facility are
Contractor’s
Responsibility
Unauthorized
Personnel
Non-Compliance with uniform & appearance standard $50 (per occurrence) Allowing any non-Contractor or non-City employee access to the employee restricted areas$500 (per occurrence) of any building without authorization from the General Manager or City Transit Manager F.Equipment
Vehicle Equipment
Dispatch fails to assign fixed route buses on CAD system. $100 (per occurrence) Failure to have a working tablet in vehicle while in operation (Paratransit) $100 (per occurrence) Failure to assign a Paratransit trip in dispatching software $100 (per occurrence) Failure to report on any equipment which is not working within 1 hour $100 (per occurrence) Failure to know how to process all fare media, including mobile ticketing $100 (per occurrence)

EXHIBIT D - FEDERAL CLAUSES AND CERTIFICATIONS
Federal Requirements: CONTRACTOR agrees to abide by the terms and conditions required by the Federal Transit Administration (FTA) as outlined below, in addition to any other requirements as may be imposed by the FTA. Additionally, the following forms that were submitted by CONTRACTOR as part of their submitted proposal are attached hereto as part of this Agreement and found in Exhibit E - Contractor's Submitted Proposal:
• Drug and Alcohol Certification
• Non-Collusion Affidavit
• Certification of Eligibility
• Debarment and Suspension Certification
• Lobbying Certification
• DBE/EEO Certification

CERTIFICATION REGARDING ALCOHOL MISUSE AND PROHIBITED

DRUG USE

1. As required by FTA regulations, “Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations,” at 49 CFR part 655, subpart I, the undersigned certifies that is has established and implemented an alcohol misuse and anti-drug program, and has complied with or will comply with all applicable requirements of FTA regulations, “Prevention of Alcohol Misuse and prohibited Drug Use in Transit Operations,” 49 CFR part 655.

2. The undersigned shall at all times comply with all applicable FTA regulations, policies, procedures and directives.

Signature
Name
Title
Date
Company Name
Alaina Maciá
President and CEO
6/11/25
MTM Transit, LLC

NON-COLLUSION AFFIDAVIT

STATE OF CALIFORNIA

COUNTY OF
declares and says:

1. That he/she is the (owner, partner, representative, or agent) of , hereinafter referred to as
(CONTRACTOR) or (subcontractor).

2. That he/she is fully informed regarding the preparation and contents of this proposal for certain work in the City of Escalon, State of California.

3. That his/her proposal is genuine and is not collusive or a sham proposal.

4. That any of its officers, owners, agents, representatives, employees, or parties in interest, including this affiliate, has not in any way colluded, conspired, connived or agreed, directly or indirectly, with any other proposer, firm, or person to submit a collusive or sham proposal in connection with such contract or to refrain to submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful Contract or connivance with any other proposer, firm, or person to fix the price or prices in said proposal, or to secure through collusion, conspiracy, connivance, or unlawful Contract any advantage against the City of Esalon or any person interested in the proposed contract; and,

5. That the price or prices quoted in the proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful Contract on the part of the proposer or any of its agents, owners, representatives, employees, or parties in interest, including this affiliate.

I certify (or declare) under penalty of perjury, that the foregoing is true and correct.

Dated this day of , 20 , at , California.

Signed:

Title:

St. Charles
Missouri
Alaina Maciá
MTM Transit, LLC
11th June 25 Lake St. Louis, MO
President and CEO

CERTIFICATION OF ELIGIBILITY (LABOR STANDARDS)
The (Name of Proposer) hereby
certifies that it is not included on the United States Comptroller Generals Consolidated List of Persons or Firms currently Debarred for Violations of Various Public Contracts Incorporating Labor Standard Provisions.

Signed
Title
Date
MTM Transit, LLC
President and CEO
6/11/25

DISADVANTAGED BUSINESS ENTERPRISE PROGRAM/

EQUAL EMPLOYMENT OPPORTUNITY
PROPOSER:

In accordance with Title 49, Code of Federal Regulations, Part 23, California Public Contracts Code Section 10115, and other applicable Disadvantaged Business Enterprise (DBE) and Equal Employment Opportunity (EEO) rules and regulations, the CONTRACTOR declares that it had made an effort to comply with established DBE goals, and that it has made a good faith effort meet established EEO goals, as evidenced below:

1. CONTRACTOR’S overall DBE participation rate:

2. Names/Locations of DBE’s contracted by CONTRACTOR:

3. Names/Locations of DBE’s selected by CONTRACTOR:

4. CONTRACTOR’S workforce breakdown by race and
gender: Total employees (as of ):

JOB

CATEGORIES EMPLOYEES
Male Female
Wht Blk Hsp Asn Nat Wht Blk Hsp Asn Nat
Officials &
Managers
Professional
Technical
Sales
Office/Clerical
Craftsmen
Laborers
Service
MTM Transit, LLC
6/1/25
~1700
45 14 15 15 34 27 6
10 14 5 2 17 6 15 4
20 6
45 12 8 1 81 43 25 5
290 176 154 12 8 124 193 82 2 17
10 5 6 2 2

Note: The above DBE/EEO Affidavit is part of the CONTRACTOR’S Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this DBE/EEO Affidavit.

By:

Title: President and CEO Date: 3/10/25

Form F

CERTIFICATION

DISADVANTAGED BUSINESS ENTERPRISE PROGRAM/

EQUAL EMPLOYMENT OPPORTUNITY
PROPOSER:

In accordance with Title 49, Code of Federal Regulations, Part 23, California Public Contracts Code Section 10115, and other applicable Disadvantaged Business Enterprise (DBE) and Equal Employment Opportunity (EEO) rules and regulations, the CONTRACTOR declares that it had made an effort to comply with established DBE goals, and that it has made a good faith effort meet established EEO goals, as evidenced below:

1. CONTRACTOR’S overall DBE participation rate:

2. Names/Locations of DBE’s contracted by CONTRACTOR:

3. Names/Locations of DBE’s selected by CONTRACTOR:

4. CONTRACTOR’S workforce breakdown by race and gender:

Total employees (as of ):

JOB

CATEGORIES EMPLOYEES
Male Female
Wht Blk Hsp Asn Nat Wht Blk Hsp Asn Nat
Officials &
Managers
Professional
Technical
Sales
Office/Clerical
MTM Transit, LLC
3/1/25 ~1700
14 14
12 15
5 6
8 2
1 34
6 43
27 15
23 6
4 5
46 16
8 16
19 45 79

0.25%
J.C.M. & Associates, Inc. (dba Blue Goose Uniforms) - 5443 E. Washington Blvd., Commerce, CA 90040 J.C.M. & Associates, Inc. (dba Blue Goose Uniforms) - 5443 E. Washington Blvd., Commerce, CA 90040 Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Craftsmen
Laborers
Service
DBE/EEO Certification

Note: The above DBE/EEO Affidavit is part of the CONTRACTOR’S Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this DBE/EEO Affidavit.

By:

Title: President and CEO Date: 3/10/25
176
4 153
6 12 8 193 82
2 290 125 2 17
10 2
Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

ACCESS TO RECORDS AND REPORTS

1. Record Retention. The Contractor will retain, and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the contract, including, but not limited to, data, documents, reports, statistics, leases, subcontracts, arrangements, other third party Contracts of any type, and supporting materials related to those records. (a) A bid guarantee from each bidder equivalent to five percent of the bid price. The "bid guarantee" must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified.

2. Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.334. The Contractor shall maintain all books, records, accounts and reports required under this Contract for a period of at not less than three (3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto.

3. Access to Records. The Contractor agrees to provide sufficient access to FTA and its contractors to inspect and audit records and information, including such records and information the contractor or its subcontractors may regard as confidential or proprietary, related to performance of this contract in accordance with 2 CFR § 200.337.

4. Access to the Sites of Performance. The Contractor agrees to permit FTA and its contractors access to the sites of performance under this contract in accordance with 2 CFR § 200.337.

AMERICANS WITH DISABILITIES ACT(ADA)
The contractor agrees to comply with all applicable requirements of section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, which prohibits discrimination on the basis of handicaps, with the Americans with Disabilities Act of 1990 (ADA), as amended, 42 U.S.C. §§ 12101 et seq., which requires that accessible facilities and services be made available to persons with disabilities, including any subsequent amendments to that Act, and with the Architectural Barriers act of 1968, as amended, 42 U.S.C. §§ 4151 et seq., which requires that buildings and public accommodations be accessible to persons with disabilities, including any subsequent amendments to that Act. In addition, the contractor agrees to comply with any and all applicable requirements issued by the FTA, DOT, DOJ, U.S. GSA, U.S. EEOC, U.S. FCC, any subsequent amendments thereto and any other nondiscrimination statute(s) that may apply to the Project.

CHARTER SERVICE
The contractor agrees to comply with 49 U.S.C. 5323(d), 5323(r), and 49 C.F.R. part 604, which provides that Recipients and subrecipients of FTA assistance are prohibited from providing charter service using federally funded equipment or facilities if there is at least one private charter operator willing and able to provide the service, except as permitted under: 1. Federal transit laws, specifically 49 U.S.C. § 5323(d); 2. FTA regulations, “Charter Service,” 49 C.F.R. part 604; 3. Any other federal Charter Service regulations; or 4. Federal guidance, except as FTA determines otherwise in writing.

The contractor agrees that if it engages in a pattern of violations of FTA’s Charter Service regulations, FTA may require corrective measures or impose remedies on it. These corrective measures and remedies may include: 1. Barring it or any subcontractor operating public transportation under its Award that has provided prohibited charter service from receiving federal assistance from FTA; 2. Withholding an amount of federal assistance as provided by Appendix D to part 604 of FTA’s Charter Service regulations; or 3. Any other appropriate remedy that may apply. The contractor should also include the substance of this clause in each subcontract that may involve operating public transit services.

CHANGES TO FEDERAL REQUIREMENTS
Federal requirements that apply to the Recipient or the Award, the accompanying Underlying Agreement, and any Amendments thereto may change due to changes in federal law, regulation, other requirements, or guidance, or changes in the Recipient’s Underlying Agreement including any information incorporated by reference and made part of that Underlying Agreement; and Applicable changes to those federal requirements will apply to each Third Party Agreement and parties thereto at any tier.

CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT
The Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401­7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251­1387). Violations must be reported to FTA and the Regional Office of the Environmental Protection Agency. The following applies for contracts of amounts in excess of $150,000:

Clean Air Act
(1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
(2) The contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Agency, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FTA.

Federal Water Pollution Control Act
(1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.

(2) The contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Agency, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FTA.”
CIVIL RIGHTS LAWS AND REGULATIONS
The following Federal Civil Rights laws and regulations apply to all contracts.

The Contractor and any subcontractor agree to comply with all the requirements prohibiting discrimination on the basis of race, color, or national origin of the Title VI of the Civil Rights Action of 1964, as amended 52 U.S.C 2000d, and U.S. DOT regulation “Nondiscrimination in Federally­Assisted Programs of the Department of Transportation – Effectuation of the Title VI of the Civil rights Act, “49 C.F. R. Part 21 and any implementing requirement FTA may issue. 1 Federal Equal Employment Opportunity (EEO) Requirements.These include, but are not limited to:
a) Nondiscrimination in Federal Public Transportation Programs. 49 U.S.C. § 5332, covering projects, programs, and activities financed under 49 U.S.C.

Chapter 53, prohibits discrimination on the basis of race, color, religion, national origin, sex (including sexual orientation), disability, or age, and prohibits discrimination in employment or business opportunity.
b) Prohibition against Employment Discrimination. Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e, Title VI of the Civil Rights Act of 1964,” 49 CFR Part 21, and 49 U.S.C. § 5332, prohibits discrimination in employment on the basis of race, color, religion, sex, or national origin. 2 Nondiscrimination on the Basis of Sex. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. § 1681 et seq. and implementing Federal regulations, “Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance,” 49 C.F.R. part 25 prohibit discrimination on the basis of sex.
3 Nondiscrimination on the Basis of Age. The “Age Discrimination Act of 1975,” as amended, 42 U.S.C. § 6101 et seq., and Department of Health and Human Services implementing regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, prohibit discrimination by participants in federally assisted programs against individuals on the basis of age. The Age Discrimination in Employment Act (ADEA), 29 U.S.C. § 621 et seq., and Equal Employment Opportunity Commission (EEOC) implementing regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, also prohibit employment discrimination against individuals age 40 and over on the basis of age. 4 Federal Protections for Individuals with Disabilities. The Americans with Disabilities Act of 1990, as amended (ADA), 42 U.S.C. § 12101 et seq., prohibits discrimination against qualified individuals with disabilities in programs, activities, and services, and imposes specific requirements on public and private entities. Third party contractors must comply with their responsibilities under Titles I, II, III, IV, and V of the ADA in employment, public services, public accommodations, telecommunications, and other provisions, many of which are subject to regulations issued by other Federal agencies.

Civil Rights and Equal Opportunity
The Agency is an Equal Opportunity Employer. As such, the Agency agrees to comply with all applicable Federal civil rights laws and implementing regulations. Apart from inconsistent requirements imposed by Federal laws or regulations, the Agency agrees to comply with the requirements of 49 U.S.C. § 5323(h) (3) by not using any Federal assistance awarded by FTA to support procurements using exclusionary or discriminatory specifications. Under this Contract, the Contractor shall at all times comply with the following requirements and shall include these requirements in each subcontract entered into as part thereof.

1. Nondiscrimination. In accordance with Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, sex, disability, or age. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.

2. Equal Employment Opportunity. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e et seq., Title I of the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. §§ 12101, et seq.; and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements, without regard to their race, color, religion, national origin, or sex (including sexual orientation). In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

3. Age. In accordance with the Age Discrimination in Employment Act, 29 U.S.C. §§ 621­634, U.S. Equal Employment Opportunity Commission (U.S.

EEOC) regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq., U.S. Health and Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any Implementing requirements FTA may issue.

4.Disabilities. In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

5.Promoting Free Speech and Religious Liberty. The Contractor shall ensure that Federal funding is expended in full accordance with the U.S.

Constitution, Federal Law, and statutory and public policy requirements: including, but not limited to, those protecting free speech, religious liberty, public welfare, the environment, and prohibiting discrimination.

CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
a. Applicability: This requirement applies to all FTA grant and cooperative agreement programs. b. Where applicable (see 40 U.S.C. § 3701), all contracts awarded by the non­Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations at 29 C.F.R. Part 5. See 2 C.F.R. Part 200, Appendix II.
c. Under 40 U.S.C. § 3702, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. d. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. e. The regulation at 29 C.F.R. § 5.5(b) provides the required contract clause concerning compliance with the Contract Work Hours and Safety Standards Act:

Compliance with the Contract Work Hours and Safety Standards Act. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one­half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section. (3) Withholding for unpaid wages and liquidated damages. The agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally­assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section.” DEBARMENT AND SUSPENSION
Debarment and Suspension (Executive Orders 12549 and 12689). A covered transaction (see 2 C.F.R. §§ 180.220 and 1200.220) must not be entered into with any party listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. 180 that implement Executive Orders 12549 (31 U.S.C. § 6101 note, 51 Fed. Reg. 6370,) and 12689 (31 U.S.C. § 6101 note, 54 Fed. Reg. 34131), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. The Recipient agrees to include, and require each Third Party Participant to include, a similar provision in each lower tier covered transaction, ensuring that each lower tier Third Party Participant:
(1) Complies with federal debarment and suspension requirements; and (2) Reviews the SAM at https://www.sam.gov, if necessary to comply with U.S. DOT regulations, 2 CFR Part 1200.

DISADVANTAGED BUSINESS ENTERPRISE (DBE)
(Does not apply to projects fully funded by the Tribal Transportation Program (TTP).) It is the policy of the Agency and the United States Department of Transportation ("DOT") that Disadvantaged Business Enterprises ("DBE’s"), as defined herein and in the Federal regulations published at 49 C.F.R. part 26, shall have an equal opportunity to participate in DOT­assisted contracts.

The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 C.F.R. part 26 in the award and administration of DOT­assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the Agency deems appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non­responsible. 49 C.F.R. § 26.13(b).

Prime contractors are required to pay subcontractors for satisfactory performance of their contracts no later than 30 days from receipt of each payment the Agency makes to the prime contractor. 49 C.F.R. § 26.29(a).

Finally, for contracts with defined DBE contract goals, the contractor shall utilize the specific DBEs listed unless the contractor obtains the Agency’s written consent; and that, unless the Agency’s consent is provided, the contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE. 49 C.F.R. § 26.53(f) (1).

ENERGY CONSERVATION
The contractor agrees to comply with mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C.§ 6201).

FLY AMERICA
a) Definitions. As used in this clause—
1) “International air transportation” means transportation by air between a place in the United States and a place outside the United States or between two places both of which are outside the United States. 2) “United States” means the 50 States, the District of Columbia, and outlying areas. 3) “U.S.­flag air carrier” means an air carrier holding a certificate under 49 U.S.C. Chapter 411. b) When Federal funds are used to fund travel, Section 5 of the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 40118) (Fly America Act) requires contractors, Agencys, and others use U.S.­flag air carriers for U.S. Government­financed international air transportation of personnel (and their personal effects) or property, to the extent that service by those carriers is available. It requires the Comptroller General of the United States, in the absence of satisfactory proof of the necessity for foreign­flag air transportation, to disallow expenditures from funds, appropriated or otherwise established for the account of the United States, for international air transportation secured aboard a foreign­flag air carrier if a U.S.­flag air carrier is available to provide such services.
c) If available, the Contractor, in performing work under this contract, shall use U.S.­flag carriers for international air transportation of personnel (and their personal effects) or property.
d) In the event that the Contractor selects a carrier other than a U.S.­flag air carrier for international air transportation, the Contractor shall include a statement on vouchers involving such transportation essentially as follows:

Statement of Unavailability of U.S.­Flag Air Carriers
International air transportation of persons (and their personal effects) or property by U.S.­flag air carrier was not available or it was necessary to use foreignflag air carrier service for the following reasons. See FAR § 47.403. [State reasons]:
e) Contractor shall include the substance of this clause, including this paragraph (e), in each subcontract or purchase under this contract that may involve international air transportation.

INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The provisions within include, in part, certain Standard Terms and Conditions required under the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR § 200), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, detailed in 2 CFR § 200 or as amended by 2 CFR § 1201, or the most recent version of FTA Circular 4220.1 are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Contract. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any request which would cause a violation of the FTA terms and conditions.

NO GOVERNMENT OBLIGATION TO THIRD PARTIES
The Recipient and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to the Recipient, Contractor or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.

NOTICE TO FTA AND U.S. DOT INSPECTOR GENERAL OF INFORMATION RELATED TO FRAUD, WASTE, ABUSE, OR OTHER LEGAL MATTERS
If a current or prospective legal matter that may affect the Federal Government emerges, the Recipient must promptly notify the FTA Chief Counsel and FTA Regional Counsel for the Region in which the Recipient is located. The Recipient must include a similar notification requirement in its Third Party Agreements and must require each Third Party Participant to include an equivalent provision in its subagreements at every tier, for any agreement that is a “covered transaction” according to 2 C.F.R. §§ 180.220 and 1200.220. (1) The types of legal matters that require notification include, but are not limited to, a major dispute, breach, default, litigation, or naming the Federal Government as a party to litigation or a legal disagreement in any forum for any reason. (2) Matters that may affect the Federal Government include, but are not limited to, the Federal Government’s interests in the Award, the accompanying Underlying Agreement, and any Amendments thereto, or the Federal Government’s administration or enforcement of federal laws, regulations, and requirements.
(3) The Recipient must promptly notify the U.S. DOT Inspector General in addition to the FTA Chief Counsel or Regional Counsel for the Region in which the Recipient is located, if the Recipient has knowledge of potential fraud, waste, or abuse occurring on a Project receiving assistance from FTA. The notification provision applies if a person has or may have submitted a false claim under the False Claims Act, 31 U.S.C. § 3729 et seq., or has or may have committed a criminal or civil violation of law pertaining to such matters as fraud, conflict of interest, bribery, gratuity, or similar misconduct. This responsibility occurs whether the Project is subject to this Agreement or another agreement between the Recipient and FTA, or an agreement involving a principal, officer,

employee, agent, or Third Party Participant of the Recipient. It also applies to subcontractors at any tier. Knowledge, as used in this paragraph, includes, but is not limited to, knowledge of a criminal or civil investigation by a Federal, state, or local law enforcement or other investigative agency, a criminal indictment or civil complaint, or probable cause that could support a criminal indictment, or any other credible information in the possession of the Recipient.

PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate.

The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. chapter 53, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5323(l) on the Contractor, to the extent the Federal Government deems appropriate.

The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.

PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. a) Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to:
1) Procure or obtain covered telecommunications equipment or services; 2) Extend or renew a contract to procure or obtain covered telecommunications equipment or services; or 3) Enter into a contract (or extend or renew a contract) to procure or obtain covered telecommunications equipment or services. (b) As described in section 889 of Public Law 115­232, “covered telecommunications equipment or services” means any of the following:
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); (3) Telecommunications or video surveillance services provided by such entities or using such equipment; (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country; (c) For the purposes of this section, “covered telecommunications equipment or services” also include systems that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. (d) In implementing the prohibition under section 889 of Public Law 115­232, heads of executive agencies administering loan, grant, or subsidy programs must prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered telecommunications equipment or services, to procure replacement equipment or services, and to ensure that communications service to users and customers is sustained. (e) When the recipient or subrecipient accepts a loan or grant, it is certifying that it will comply with the prohibition on covered telecommunications equipment and services in this section. The recipient or subrecipient is not required to certify that funds will not be expended on covered telecommunications equipment or services beyond the certification provided upon accepting the loan or grant and those provided upon submitting payment requests and financial reports.
(f) For additional information, see section 889 of Public Law 115­232 and 200.471.

PUBLIC TRANSPORTATION EMPLOYEE PROTECTIVE ARRANGEMENTS
The Contractor agrees to comply with the following employee protective arrangements of 49 U.S.C. § 5333(b):

1.U.S. DOL Certification. Under this Contract or any Amendments thereto that involve public transportation operations that are supported with federal assistance, a certification issued by U.S. DOL is a condition of the Contract.

2.Special Warranty. When the Contract involves public transportation operations and is supported with federal assistance appropriated or made available for 49 U.S.C. § 5311, U.S. DOL will provide a Special Warranty for its Award, including its Award of federal assistance under the Tribal Transit Program. The U.S. DOL Special Warranty is a condition of the Contract.

3.Special Arrangements. The conditions of 49 U.S.C. § 5333(b) do not apply to Contractors providing public transportation operations pursuant to 49 U.S.C. § 5310. FTA reserves the right to make case­by­case determinations of the applicability of 49 U.S.C. § 5333(b) for all transfers of funding authorized under title 23, United States Code (flex funds), and make other exceptions as it deems appropriate, and, in those instances, any special arrangements required by FTA will be incorporated herein as required.

PROMPT PAYMENT
(Does not apply to projects fully funded by the Tribal Transportation Program (TTP).) The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor’s receipt of payment for that work. In addition, the contractor is required to return any retainage payments to those subcontractors within 30 days after the subcontractor's work related to this contract is satisfactorily completed.

The contractor must promptly notify the Agency, whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of the Agency.

RESTRICTIONS ON LOBBYING
Conditions on use of funds.
(a) No appropriated funds may be expended by the recipient of a Federal contract, grant, loan, or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions: the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(b) Each person who requests or receives from an agency a Federal contract, grant, loan, or cooperative agreement shall file with that agency a certification, that the person has not made, and will not make, any payment prohibited by paragraph (a) of this section.

(c) Each person who requests or receives from an agency a Federal contract, grant, loan, or a cooperative agreement shall file with that agency a disclosure form if such person has made or has agreed to make any payment using nonappropriated funds (to include profits from any covered Federal action), which would be prohibited under paragraph (a) of this section if paid for with appropriated funds. (d) Each person who requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan shall file with that agency a statement, whether that person has made or has agreed to make any payment to influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with that loan insurance or guarantee.
(e) Each person who requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan shall file with that agency a disclosure form if that person has made or has agreed to make any payment to influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with that loan insurance or guarantee.

Certification and disclosure.
(a) Each person shall file a certification, and a disclosure form, if required, with each submission that initiates agency consideration of such person for:
(1) Award of a Federal contract, grant, or cooperative agreement exceeding $100,000; or (2) An award of a Federal loan or a commitment providing for the United States to insure or guarantee a loan exceeding $150,000. (b) Each person shall file a certification, and a disclosure form, if required, upon receipt by such person of:
(1) A Federal contract, grant, or cooperative agreement exceeding $100,000; or (2) A Federal loan or a commitment providing for the United States to insure or guarantee a loan exceeding $150,000, Unless such person previously filed a certification, and a disclosure form, if required, under paragraph (a) of this section. (c) Each person shall file a disclosure form at the end of each calendar quarter in which there occurs any event that requires disclosure or that materially affects the accuracy of the information contained in any disclosure form previously filed by such person under paragraphs (a) or (b) of this section. An event that materially affects the accuracy of the information reported includes:
(1) A cumulative increase of $25,000 or more in the amount paid or expected to be paid for influencing or attempting to influence a covered Federal action; or
(2) A change in the person(s) or individual(s) influencing or attempting to influence a covered Federal action; or, (3) A change in the officer(s), employee(s), or Member(s) contacted to influence or attempt to influence a covered Federal action. (d) Any person who requests or receives from a person referred to in paragraphs (a) or (b) of this section:
(1) A subcontract exceeding $100,000 at any tier under a Federal contract; (2) A subgrant, contract, or subcontract exceeding $100,000 at any tier under a Federal grant; (3) A contract or subcontract exceeding $100,000 at any tier under a Federal loan exceeding $150,000; or, (4) A contract or subcontract exceeding $100,000 at any tier under a Federal cooperative agreement, Shall file a certification, and a disclosure form, if required, to the next tier above. (e) All disclosure forms, but not certifications, shall be forwarded from tier to tier until received by the person referred to in paragraphs (a) or (b) of this section. That person shall forward all disclosure forms to the agency. (f) Any certification or disclosure form filed under paragraph (e) of this section shall be treated as a material representation of fact upon which all receiving tiers shall rely. All liability arising from an erroneous representation shall be borne solely by the tier filing that representation and shall not be shared by any tier to which the erroneous representation is forwarded. Submitting an erroneous certification or disclosure constitutes a failure to file the required certification or disclosure, respectively. If a person fails to file a required certification or disclosure, the United States may pursue all available remedies, including those authorized by section 1352, title 31, U.S. Code. (g) For awards and commitments in process prior to December 23, 1989, but not made before that date, certifications shall be required at award or commitment, covering activities occurring between December 23, 1989, and the date of award or commitment. However, for awards and commitments in process prior to the December 23, 1989 effective date of these provisions, but not made before December 23, 1989, disclosure forms shall not be required at time of award or commitment but shall be filed within 30 days. (h) No reporting is required for an activity paid for with appropriated funds if that activity is allowable under either subpart B or C.

SAFE OPERATION OF MOTOR VEHICLES
Seat Belt Use
The Contractor is encouraged to adopt and promote on­the­job seat belt use policies and programs for its employees and other personnel that operate company­owned vehicles, company rented vehicles, or personally operated vehicles. The terms “company­owned” and “company­leased” refer to vehicles owned or leased either by the Contractor or Agency.

Distracted Driving
The Contractor agrees to adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers, including policies to ban text messaging while using an electronic device supplied by an employer, and driving a vehicle the driver owns or rents, a vehicle Contactor owns, leases, or rents, or a privately­owned vehicle when on official business in connection with the work performed under this Contract.

SCHOOL BUS OPERATIONS

The contractor agrees to comply with 49 U.S.C. 5323(f), and 49 C.F.R. part 604, and not engage in school bus operations using federally funded equipment or facilities in competition with private operators of school buses, except as permitted under:

1. Federal transit laws, specifically 49 U.S.C. § 5323(f);

2. FTA regulations, “School Bus Operations,” 49 C.F.R. part 605

3. Any other Federal School Bus regulations; or

4. Federal guidance, except as FTA determines otherwise in writing.

If Contractor violates this School Bus Agreement, FTA may:

1. Bar the Contractor from receiving Federal assistance for public transportation; or

2. Require the contractor to take such remedial measures as FTA considers appropriate.

When operating exclusive school bus service under an allowable exemption, the contractor may not use federally funded equipment, vehicles, or facilities.

The Contractor should include the substance of this clause in each subcontract or purchase under this contract that may operate public transportation services.

SIMPLIFIED ACQUISITION THRESHOLD
Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. § 1908, or otherwise set by law, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (Note that the simplified acquisition threshold determines the procurement procedures that must be employed pursuant to 2 C.F.R. §§ 200.317–200.327.

The simplified acquisition threshold does not exempt a procurement from other eligibility or processes requirements that may apply. For example, Buy America’s eligibility and process requirements apply to any procurement in excess of $150,000. 49 U.S.C. § 5323(j)(13).

SOLID WASTES (RECOVERED MATERIALS)
(a) A Recipient or subrecipient that is a State agency or agency of a political subdivision of a State and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976 as amended, 42 U.S.C. 6962. The requirements of Section 6002 include procuring only items designated in the guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. (b) The recipient or subrecipient should, to the greatest extent practicable and consistent with law, purchase, acquire, or use products and services that can be reused, refurbished, or recycled; contain recycled content, are biobased, or are energy and water efficient; and are sustainable. This may include purchasing compostable items and other products and services that reduce the use of single­use plastic products. See Executive Order 14057, section 101, Policy.

SPECIAL NOTIFICATION REQUIREMENTS FOR STATES
Applies to States –
a. To the extent required under federal law, the State, as the Recipient, agrees to provide the following information about federal assistance awarded for its State Program, Project, or related activities:
(1) The Identification of FTA as the federal agency providing the federal assistance for a State Program or Project; (2) The Catalog of Federal Domestic Assistance Number of the program from which the federal assistance for a State Program or Project is authorized; and
(3) The amount of federal assistance FTA has provided for a State Program or Project. b. Documents ­ The State agrees to provide the information required under this provision in the following documents:
(1) applications for federal assistance,
(2) requests for proposals or solicitations,
(3) forms,
(4) notifications,
(5) press releases,
(6) other publications.

SUBSTANCE ABUSE REQUIREMENTS
The Contractor agrees to establish and implement a drug and alcohol testing program that complies with 49 C.F.R. part 655, produce any documentation necessary to establish its compliance with part 655, and permit any authorized representative of the United States Department of Transportation or its operating administrations, the State Oversight Agency, or Agency, to inspect the facilities and records associated with the implementation of the drug and alcohol testing program as required under 49 C.F.R. part 655 and review the testing process. The Contractor agrees further to certify annually its compliance with part 655 and to submit the Management Information System (MIS) reports to the Agency.

TERMINATION
Termination for Convenience (General Provision)
The Agency may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the Agency’s best interest. The Contractor shall be paid its costs, including contract close­out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to Agency to be paid the Contractor. If the Contractor has any property in its possession belonging to Agency, the Contractor will account for the same, and dispose of it in the manner Agency directs.

Termination for Default [Breach or Cause] (General Provision) If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the Agency may terminate this contract for default. Termination shall be effected by serving a Notice of Termination on the Contractor setting forth the manner in which the Contractor is in default.

The Contractor will be paid only the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the Agency that the Contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the Agency, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a Termination for Convenience.

Opportunity to Cure (General Provision)
The Agency, in its sole discretion may, in the case of a termination for breach or default, allow the Contractor [an appropriately short period of time] in which to cure the defect. In such case, the Notice of Termination will state the time period in which cure is permitted and other appropriate conditions If Contractor fails to remedy to Agency's satisfaction the breach or default of any of the terms, covenants, or conditions of this Contract within [10 days] after receipt by Contractor of written notice from Agency setting forth the nature of said breach or default, Agency shall have the right to terminate the contract without any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude Agency from also pursuing all available remedies against Contractor and its sureties for said breach or default.

Waiver of Remedies for any Breach
In the event that Agency elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this contract, such waiver by Agency shall not limit Agency’s remedies for any succeeding breach of that or of any other covenant, term, or condition of this contract.

Termination for Convenience (Professional or Transit Service Contracts) The Agency, by written notice, may terminate this contract, in whole or in part, when it is in the Agency’s interest. If this contract is terminated, the Agency shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination.

Termination for Default (Supplies and Service)
If the Contractor fails to deliver supplies or to perform the services within the time specified in this contract or any extension, or if the Contractor fails to comply with any other provisions of this contract, the Agency may terminate this contract for default. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of the default. The Contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner or performance set forth in this contract. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the Agency.

Termination for Default (Transportation Services)
If the Contractor fails to pick up the commodities or to perform the services, including delivery services, within the time specified in this contract or any extension, or if the Contractor fails to comply with any other provisions of this contract, the Agency may terminate this contract for default. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of default. The Contractor will only be paid the contract price for services performed in accordance with the manner of performance set forth in this contract.

If this contract is terminated while the Contractor has possession of Agency goods, the Contractor shall, upon direction of the Agency, protect and preserve the goods until surrendered to the Agency or its agent. The Contractor and Agency shall agree on payment for the preservation and protection of goods.

Failure to agree on an amount will be resolved under the Dispute clause.

If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the Agency.

Termination for Default (Construction)
If the Contractor refuses or fails to prosecute the work or any separable part, with the diligence that will ensure its completion within the time specified in this contract or any extension or fails to complete the work within this time, or if the Contractor fails to comply with any other provision of this contract, Agency may terminate this contract for default. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of the default.

In this event, the Agency may take over the work and compete it by contract or otherwise, and may take possession of and use any materials, appliances, and plant on the work site necessary for completing the work. The Contractor and its sureties shall be liable for any damage to the Agency resulting from the Contractor's refusal or failure to complete the work within specified time, whether or not the Contractor's right to proceed with the work is terminated. This liability includes any increased costs incurred by the Agency in completing the work.

The Contractor's right to proceed shall not be terminated nor shall the Contractor be charged with damages under this clause if: 1. The delay in completing the work arises from unforeseeable causes beyond the control and without the fault or negligence of the Contractor. Examples of such causes include: acts of God, acts of Agency, acts of another contractor in the performance of a contract with Agency, epidemics, quarantine restrictions, strikes, freight embargoes; and 2. The Contractor, within [10] days from the beginning of any delay, notifies Agency in writing of the causes of delay. If, in the judgment of Agency, the delay is excusable, the time for completing the work shall be extended. The judgment of Agency shall be final and conclusive for the parties, but subject to appeal under the Disputes clause(s) of this contract. 3. If, after termination of the Contractor's right to proceed, it is determined that the Contractor was not in default, or that the delay was excusable, the rights and obligations of the parties will be the same as if the termination had been issued for the convenience of Agency.

Termination for Convenience or Default (Architect and Engineering) The Agency may terminate this contract in whole or in part, for the Agency’s convenience or because of the failure of the Contractor to fulfill the contract obligations. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall (1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to the Agency ‘s Contracting Officer all data, drawings, specifications, reports, estimates, summaries, and other information and materials accumulated in performing this contract, whether completed or in process. Agency has a royalty­free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, all such data, drawings, specifications, reports, estimates, summaries, and other information and materials.

If the termination is for the convenience of the Agency, the Agency’s Contracting Officer shall make an equitable adjustment in the contract price but shall allow no anticipated profit on unperformed services.

If the termination is for failure of the Contractor to fulfill the contract obligations, the Agency may complete the work by contact or otherwise and the Contractor shall be liable for any additional cost incurred by the Agency.

If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall

be the same as if the termination had been issued for the convenience of Agency Termination for Convenience or Default (Cost­Type Contracts) The Agency may terminate this contract, or any portion of it, by serving a Notice of Termination on the Contractor. The notice shall state whether the termination is for convenience of Agency or for the default of the Contractor. If the termination is for default, the notice shall state the manner in which the Contractor has failed to perform the requirements of the contract. The Contractor shall account for any property in its possession paid for from funds received from the Agency, or property supplied to the Contractor by the Agency. If the termination is for default, the Agency may fix the fee, if the contract provides for a fee, to be paid the Contractor in proportion to the value, if any, of work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the Agency and the parties shall negotiate the termination settlement to be paid the Contractor.

If the termination is for the convenience of Agency, the Contractor shall be paid its contract close­out costs, and a fee, if the contract provided for payment of a fee, in proportion to the work performed up to the time of termination.

If, after serving a Notice of Termination for Default, the Agency determines that the Contractor has an excusable reason for not performing, the Agency, after setting up a new work schedule, may allow the Contractor to continue work, or treat the termination as a Termination for Convenience.

VIOLATION AND BREACH OF CONTRACT
Disputes:

Disputes arising in the performance of this Contract that are not resolved by agreement of the parties shall be decided in writing by the authorized representative of the agency. This decision shall be final and conclusive unless within [10] days from the date of receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to the agencies authorized representative. In connection with any such appeal, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the agencies authorized representative shall be binding upon the Contractor and the Contractor shall abide be the decision.

Performance during Dispute:

Unless otherwise directed by the agencies authorized representative, contractor shall continue performance under this contract while matters in dispute are being resolved.

Claims for Damages:

Should either party to the contract suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first observance of such injury or damage.

Remedies:

Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the agencies authorized representative and contractor arising out of or relating to this agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction within the State in which the Agency is located.

Rights and Remedies:

Duties and obligations imposed by the contract documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the Agency or contractor shall constitute a waiver of any right or duty afforded any of them under the contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing.

OTHER RECOMMENDED CONTRACT REQUIREMENTS
CONFORMANCE WITH ITS NATIONAL ARCHITECTURE
Intelligent Transportation Systems (ITS) projects shall conform to the National ITS Architecture and standards pursuant to 23 CFR § 940. Conformance with the National ITS Architecture is interpreted to mean the use of the National ITS Architecture to develop a regional ITS architecture in support of integration and the subsequent adherence of all ITS projects to that regional ITS architecture. Development of the regional ITS architecture should be consistent with the transportation planning process for Statewide and Metropolitan Transportation Planning (49 CFR Part 613 and 621).

FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTIONS
(1) The contractor certifies that it:
(a) Does not have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and (b) Was not convicted of the felony criminal violation under any Federal law within the preceding 24 months.

If the contractor cannot so certify, the Recipient will refer the matter to FTA and not enter into any Third Party Agreement with the Third Party Participant without FTA’s written approval.
(2) Flow­Down. The Recipient agrees to require the contractor to flow this requirement down to participants at all lower tiers, without regard to the value of any subagreement.

SEVERABILITY
The Contractor agrees that if any provision of this agreement or any amendment thereto is determined to be invalid, then the remaining provisions thereof that conform to federal laws, regulations, requirements, and guidance will continue in effect.

TRAFFICKING IN PERSONS
The contractor agrees that it and its employees that participate in the Recipient’s Award, may not:

(a) Engage in severe forms of trafficking in persons during the period of time that the Recipient’s Award is in effect; (b) Procure a commercial sex act during the period of time that the Recipient’s Award is in effect; or (c) Use forced labor in the performance of the Recipient’s Award or subagreements thereunder.

Federal Certifications
CERTIFICATION AND RESTRICTIONS ON LOBBYING
I,_________________________________________________________________________________________hereby certify (Name and title of official)
On behalf of ___________________________________________________________________________________that:
(Name of Bidder/Company Name)
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

If any funds other than federal appropriated funds have been paid or will be paid to any person influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form – LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

The undersigned shall require that the language of this certification be included in the award documents for all sub­awards at all tiers (including sub­contracts, sub­grants and contracts under grants, loans, and cooperative agreements) and that all sub­recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.

Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.,
Name of Bidder/Company Name:_______________________________________________________________________________ Type or print name:__________________________________________________________________________________________ Signature of authorized representative:__________________________________________ Date_________/__________/_________ Alaina Maciá, President and CEO
MTM Transit, LLC
MTM Transit, LLC
Alaina Maciá
6 11 25

GOVERNMENT­WIDE DEBARMENT AND SUSPENSION
(NONPROCUREMENT)
Recipients, contractors, and subcontractors that enter into covered transactions are required to verify that the entity (as well as its principals and affiliates) with which they propose to contract or subcontract is not excluded or disqualified. This is done by: (a) checking the SAM exclusions; (b) collecting a certification from that person (found below); or (c) adding a clause or condition to the contract or subcontract.

Instructions for Certification:   Signing below indicates the prospective lower tier participant is providing the signed certification. (1) It will comply and facilitate compliance with U.S. DOT regulations, "Nonprocurement Suspension and Debarment," 2 CFR part 1200, which adopts and supplements the U.S. Office of Management and Budget (U.S. OMB) "Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," 2 CFR part 180,
(2) To the best of its knowledge and belief, that its Principals and Subrecipients at the first tier:
a. Are eligible to participate in covered transactions of any Federal department or agency and are not presently:

1.  Debarred,

2.  Suspension,

3.  Proposed for debarment,

4.  Declared ineligible,

5.  Voluntarily excluded, or

6.  Disqualified
b. Its management has not within a three­year period preceding its latest application or proposal been convicted of or had a civil judgment rendered against any of them for:

1.  Commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction, or contract under a public transaction,

2.  Violation of any Federal or State antitrust statute, or,

3.  Commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making any false statement, or receiving stolen property,
c. It is not presently indicted for, or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in the preceding subsection 2.b of this Certification, d. It has not had one or more public transactions (Federal, State, or local) terminated for cause or default within a three­year period preceding this Certification,
e. If, at a later time, it receives any information that contradicts the statements of subsections 2.a – 2.d above, it will promptly provide that information to FTA,
f. It will treat each lower tier contract or lower tier subcontract under its Project as a covered lower tier contract for purposes of 2 CFR part 1200 and 2 CFR part 180 if it:

1.  Equals or exceeds $25,000,

2.  Is for audit services, or,

3.  Requires the consent of a Federal official, and
g. It will require that each covered lower tier contractor and subcontractor:

1.  Comply and facilitate compliance with the Federal requirements of 2 CFR parts 180 and 1200, and

2.  Assure that each lower tier participant in its Project is not presently declared by any Federal department or agency to be:
a.  Debarred from participation in its federally funded Project, b.  Suspended from participation in its federally funded Project, c.  Proposed for debarment from participation in its federally funded Project, d.  Declared ineligible to participate in its federally funded Project, e.  Voluntarily excluded from participation in its federally funded Project, or f.  Disqualified from participation in its federally funded Project, and (3) It will provide a written explanation as indicated on a page attached in FTA’s TrAMS platform or the Signature Page if it or any of its principals, including any of its first tier Subrecipients or its Third­Party Participants at a lower tier, is unable to certify compliance with the preceding statements in this Certification Group.

Certification
Contractor:________________________________________________________________________________________ Signature of Authorized Official:______________________________________________Date_______/_______/_______ Name and Title of Contractor's Authorized Official:_________________________________________________________ MTM Transit, LLC
Alaina Maciá, President and CEO
6 11 25

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mtmtransit.com

Transit
Access to the grocery store, employment, medical care, and other community services are vital components of a healthy, productive life.

MTM Transit’s transit services off er viable solutions that help public transit agencies connect the pieces of a community’s transportation options in an eff ort to increase fi xed route utilization, reduce costs, and remove community barriers. From utilizing mobility management tools like assessments and travel training to promote public transit ridership, to fully managing the operation of fi xed route and paratransit services, to overseeing quality assurance for multi-vendor transit systems, MTM Transit can help solve even your toughest transit challenges. We remain committed to providing quality transit services to individuals who, without reliable transportation, may be unable to take advantage of employment opportunities, get to the doctor, and access other community resources.

WITHOUT

Mobility Management Operation
Transportation Management Operation
Quality Assurance Operation
MTM Transit Headquarters
A National Footprint You Can Trust
Across the nation, MTM Transit provides services on behalf of transit agencies in an eff ort to increase fi xed route utilization, increase independence, and remove community barriers.

Our Transit
Services
As communities are challenged
with increasing access while containing costs, MTM Transit strives to achieve these goals while focusing on what matters most: the passenger. Helping the disabled,
elderly, and other transportation
disadvantaged populations with
their transit needs is the core of
our operations.

Mobility Management
Improving Independence through Transit
As transit ridership continues to increase, mobility management introduces coordinated community transportation to ensure all aspects of passengers’ mobility needs are met. Through Americans with Disabilities Act (ADA) eligibility assessments, travel training, and education, our mobility management eff orts introduce passengers to local transportation resources and help them choose the mode that best fi ts their needs.

Paratransit, Fixed Route & Shuttle Services
Improving Transportation Effi ciency with Innovation
Do more with less: that’s the challenge faced by transit agencies as budgets tighten for fi xed route operations and ADA paratransit service. With solutions that balance innovation, best practices, and quality, MTM Transit off ers customized paratransit, fi xed route, shuttle, and micro transit services to meet your unique challenges.

Student & Special Needs Transportation
Returning Your Focus Where it Belongs: Education
For public and private schools, day treatment plans, partial hospitalization programs, and other programs serving children with special needs, MTM Transit off ers specialized student transportation solutions that make quality and safety a priority. The parents and schools of the students we transport appreciate our deep commitment to ensuring each pupil arrives safely at their destination.

Quality Assurance
Bringing Impartiality & Consistency to Transit Operations As transit agencies outsource more services to achieve cost savings, a dedicated Quality Assurance (QA) contractor is imperative to accurately track performance metrics, analyze data and develop reporting packages, and achieve continual quality improvement. As your impartial contractor, MTM Transit acts as transit agencies’ eyes and ears to hold vendors accountable and improve performance.

Transit Technology Solutions
Providing the Tools that Solve Transportation Problems
Through our affi liate company Reveal, MTM Transit off ers a suite of intuitive transit technology solutions tailored to each transit system’s workfl ows and needs to deliver the most effi cient operation possible. The easy-to-use Reveal platform manages every aspect of a transit system, reducing costs, increasing productivity, and improving passenger satisfaction with solutions that make transit simple.

Mobility Management
Leveraging our in-depth knowledge of the transportation industry, MTM Transit’s mobility management model off ers an innovative approach to coordinated community transportation.

With a broad range of synchronized, viable transportation services, mobility management ensures all aspects of passengers’ mobility needs are met. We educate passengers on the transportation resources available to them, and help them choose the correct mode of transportation that best fi ts their needs.

Benefi ts of the Mobility Management Model
 Enable passengers to make better
transportation decisions
 Reduce operating costs
 Improve customer service
 Develop better understanding of the
transit system
 Increase system effi ciency
 Build confi dence in the transit system
As ridership continues to increase, mobility management delivers a strategic method for unifying, managing, and coordinating transportation services. MTM Transit collaborates with our clients to deliver a family of transit services and options like:
 Diverse travel options and modes
 Eligibility assessments
 Travel training
 Helping plan for future system growth
 Performing education and outreach to
explain the transit system to stakeholders
 Developing strategies for meeting the needs of
passenger populations
 Modular, scalable solutions, up to full turnkey partnerships  Educating passengers on and assigning them to the most cost-eff ective, appropriate mode of transportation
 Pursuing grant opportunities to maximize potential for federal Mobility on Demand “Sandbox” programs

Improving Independence through Transit

ADA Paratransit Eligibility Services
The Americans with Disabilities Act (ADA) eligibility process should ensure that only truly eligible passengers are approved to use costly paratransit services. Instead of considering a medical diagnosis as a fi rm eligibility determination, MTM Transit’s eligibility assessment process focuses on each passenger’s actual functional and cognitive abilities.

Our expert mobility management team helps transit agencies customize the eligibility determination model that best suits the system and its passengers. MTM Transit has a diverse mobility assessment toolkit that allows us to perform mobility assessments of any type, as well as hybrid models:
 Paper-based application process with no assessment
 Paper-based application process with in-person interview and assessment  Electronic/app-based application process with no assessment  Electronic/app-based application process with in-person interview and assessment  100% in-person application, interview, and assessment process Our In-Person Assessment Process
Like our competitors, MTM Transit can deploy assessment models that are strictly paper or app-based; however, our in-person interviews and assessments are proven to provide impartial evaluations that eliminate a false positive for eligibility. All assessment processes remain in strict accordance with ADA paratransit regulations.

Our evaluators utilize recognized tools such as the Functional Assessment of Cognitive Transit Skills (FACTS) test, as well as methodologies set forth by the National Transit Institute and Easter Seals Project ACTION, to determine environmental, architectural, and personal barriers that may impact a passenger’s ability to safely and independently access public transit. Our evaluations follow a comprehensive process to determine if a passenger can safely access public transit either with or without travel training.

Application
The assessment process begins when an evaluator reviews the passenger’s application for services. The application gives the evaluator background regarding the passenger’s physical and cognitive disabilities, as well as any medical conditions that may impact their ability to utilize public transit.

Interview
When the evaluator meets the passenger for their assessment, the interview allows the passenger to provide details regarding their own opinion of their travel skills and abilities. During the interview, the assessor determines whether or not the passenger can safely participate in the functional assessment process.

Functional Assessment
During the assessment, MTM Transit looks at two aspects of the passenger’s functional abilities:
physical and cognitive. The physical functional assessment considers the passenger’s physical abilities to ride public transit. This assessment is conducted in the real transit environment—in the street, on in-service buses, or on a fabricated mobility course—to ensure valid results.

Recommendation/Determination
At the conclusion of the assessment, the evaluator makes a recommendation regarding the level of service and mode of transportation the passenger requires based on their actual abilities.

Travel Training
Where appropriate, MTM Transit refers passengers to travel training services to help them learn to utilize fixed route public transit independently. Our mobility management staff also provides industry-leading travel training services to help our clients improve public transit utilization. 1 2
3 4
5

Why In-Person?
In-person assessments for ADA eligibility
provide our clients with a more thorough indication of passengers’ actual functional and cognitive abilities, as well as a higher degree
of accuracy. In-person assessments also
allow for interaction between the evaluator
and passenger, giving the evaluator a full
picture of the passenger’s needs and leaving
less room for error, bias, fraud, and abuse.

Through the use of functional
assessments, TriMet has greatly
improved its ability to make more
accurate eligibility determinations.

Using an in-person process has
also promoted better understanding of appropriate paratransit use within the community, including
service agencies and organizations that promote paratransit to individuals with disabilities.
– Kathy Miller, TriMet Manager Of LIFT
And Community Relations
“
”

Travel Training
Public transit is a valuable community resource that can be intimidating for those unfamiliar with the system. For passengers who are capable of utilizing fi xed route bus or rail systems but may require some assistance before doing so, MTM Transit’s travel trainers provide comprehensive instruction in real-life transit scenarios to familiarize the passenger with local transportation options, including other community transportation options like microtransit and fi rst/ last mile solutions. Our expert travel trainers are your partners in removing community barriers by helping passengers travel independently, safely, and confi dently.

Benefi ts of Travel Training
The benefi ts of travel training are two-fold. For the individual receiving training, increased confi dence and self-reliance are immediate results of learning to travel independently. Travel training also benefi ts the clients and communities we work with by reducing program expenses and paratransit utilization while increasing the use of cost-eff ective public transit systems.

Travel training topics include:
 Safety and awareness
 Reading and using system maps and schedules
 Trip planning, including making transfers
 Identifying, boarding, and disembarking vehicles
 Paying fare
 Street crossing safety
 Accessibility features of buses, rail cars, stops,
and stations
 Emergency skills
 Following appropriate social behavior and system rules  Self-advocacy with the driver and general public
 Requesting stops and assistance with special needs
 Judging distance and time
 Stranger awareness
 First and last mile mobility options

Types of Travel Training
MTM Transit off ers a family of travel training services customized to meet the needs of our clients and
help their passengers gain new skills and overcome
fears. No matter the type of training provided, travel
training is always conducted by our skilled travel
training staff , who strive to ensure passengers have
the capabilities and confi dence to use fi xed route
public transit to the fullest extent possible. Our travel training processes utilize the standards and methodologies of expert organizations such as the National Transit Institute, the Association of Travel Instruction, and Easter Seals Project ACTION.

One-on-One Training
For passengers who need individualized attention,
our travel trainers conduct comprehensive one-onone instruction to specifi c destinations. This is the most customizable training option and is conducted
in the actual public transit environment—on the
street, at transit stops, in vehicles, and at the actual times the passenger will travel.

Quentin’s travel trainer listened
to my concerns and questions,
provided open communication,
and checked in often. Quentin’s
confi dence has gone sky high, and
he has changed from being shy to
wanting to get out and do more.

This program has made him
so independent.
– Mother of a Travel Training
Program Graduate
“
”

Classroom & Group Training
Classroom and small group training off ers a less intensive approach than one-on-one training by providing general route demonstrations and familiarization.

During these sessions, travel trainers facilitate outings to community locations for a real world experience.

In some cases, trainers may utilize out-of-service vehicles from the local transit system so passengers can explore a vehicle without the pressure of being on an
in-service route.

Train the Trainer Training
MTM Transit’s train the trainer program focuses on
ensuring travel training sustainability for our clients.

Through this training, we provide classroom
instruction to individuals who currently provide travel training services on behalf of a transit agency, or
individuals who will train passengers in the future. It is also suited for familiarizing clinicians with public transit, allowing them to serve as a resource for the
populations they serve.

Paratransit, Fixed Route
& Shuttle Services
With customized solutions that balance innovation, best practices, and quality, MTM Transit is one of the most trusted partners in the transit industry.

From paratransit, fi xed route, and shuttle services to micro transit, we off er individualized programs to meet unique challenges. Our client- and passenger-tailored approach continually results in higher levels of productivity, lower complaint rates, smooth start-ups, and an exceptional transportation experience.

Paratransit
As the demand for reliable paratransit service continues to grow by as much as 10% per year in some communities, the need for innovative approaches and a commitment to quality increases as well. A vital community resource for the elderly and individuals with disabilities who are unable to navigate traditional fi xed route transportation, complementary Americans with Disabilities Act (ADA) paratransit services provide transportation fl exibility, convenience, and dependability, as well as assurance that passengers can get safely from point A to point B.

MTM Transit assures our clients and their passengers timely, quality service that is sensitive to each passenger’s needs.

Our drivers receive extensive training on customer service and passenger sensitivity, preparing them to treat every passenger with dignity and respect.

Improving Transportation
Efficiency with Innovation

Fixed Route & Shuttle Services
Citizens of communities across the country rely on public transportation and shuttle services to get to work, shopping, medical appointments, and other daily activities. From extensive fi xed route systems in urban counties to simple routes with fl exible options in smaller communities, MTM Transit off ers our clients turnkey operations for any public transit structure. Additionally, our shuttle services for both private and public agencies off er airports, university campuses, hospitals, hotels, and large corporations reliable solutions that refl ect positively on your organization.

MTM Transit does more than just operate public transit and shuttle systems; we take it upon ourselves to continually evolve the programs we serve with innovative service enhancements. For example, our methods for optimization evaluate your current fi xed routes to help identify opportunities for expanding routes, decreasing the amount of time passengers spend in transit, improving overall effi ciencies, and reducing costs as a whole.

Routing &
Scheduling Software
GPS & On-board
Surveillance
Mobile Data
Terminals
Digital
Mobile Ratios
Portable
Tablets
At all times when operating
our clients’ routes and vehicles,
we are fi rmly committed to
one key principle: every trip is
important. Safety comes fi rst for
our passengers, employees, and
transportation partners. We continually create a safety-conscious culture by proactively identifying and controlling hazards as a means of preventing injury,
accident, and other losses, all
while ensuring each passenger
is delivered on time in a clean,
comfortable vehicle by a
friendly, helpful driver.

Our commitment to quality is
service is backed by intelligent
transportation systems that
leverage state-of-the-art technology aimed at enhancing effi ciency, improving on-time performance, and ensuring safety, including:

Micro Transit
The future of transit is micro transit. MTM Transit has the tools and expertise to help with your niche demand response projects. In areas with sporadic ridership and low demand, micro transit can serve your ridership more effi ciently by transporting them exactly where they want to go. If an area of your community has underutilized fi xed route service or is underserved by traditional transportation resources, we can help you build a micro transit system comprised of high quality demand response or deviated fi xed route options. Put your grants to good use and bring more relevance to your public transit system with micro transit.

Student & Special
Needs Transportation
For public and private schools, day treatment plans, partial hospitalization programs, and other programs serving children with special needs, MTM Transit off ers specialized student transportation solutions that make quality and safety a priority. Our diverse vehicle fl eet can provide your students with recurring transportation, or we can work with your organization to provide transportation on an as-needed basis. Throughout the country, MTM Transit transports 750 children with special needs, delayed intellectual or developmental skills, and other disabilities to their Individualized Education Programs (IEPs) with care every day.

Safety First
The parents and schools of the students we transport
appreciate our deep commitment to ensuring each
pupil arrives safely at their destination. Our understanding and sensitivity to the complexities of transporting special needs children and students covered by the
McKinney-Vento Act has informed our approach to comprehensive driver credentialing, training, and monitoring.

To ensure every child receives safe, reliable
transportation, MTM Transit:
 Conducts frequent background checks and
performance reviews on every driver
 Provides specialized, program-specifi c driver training  Assigns the same drivers to the same students, every
day to ensure consistency
 Schedules parent/guardian meetings to
improve communication
 Can utilize on-board cameras to monitor drivers and
students at all times
Cost Savings
While quality is of the utmost importance, MTM
Transit recognizes that providing excellent service
isn’t always enough. At a time when education dollars
are stretched thin, cost reduction is critical—and alternative delivery models can help you reduce or contain costs. With this in mind, we leverage fuel-effi cient vans and sedans instead of traditional school buses.

This, paired with enhanced routing and improved
vehicle utilization, can reduce student transportation
costs by up to 30%.

Returning Your Focus
Where it Belongs: Education

Quality Assurance
As transit agencies outsource more services to achieve cost savings, a dedicated Quality Assurance (QA) contractor is imperative to accurately track performance metrics, analyze data, and lead the agency and its contractors through continual quality improvement.

Acting as the agency’s eyes and ears—a true augmentation of the agency’s own staff —an impartial QA contractor adds an extra layer of neutrality to hold other vendors accountable and proactively address service and compliance issues. With expertise that blends transit and quality assurance, MTM Transit understands the way various aspects of QA aff ect a transit system’s operation, and has a dedicated model in place to promote compliance and system improvement.

The Value of a Third Party Contractor
Third party contractors have no bias towards the agency’s contractors for service delivery or customer service functions, allowing them to bring impartiality and consistency to QA oversight.

The benefi ts of an independent, comprehensive QA
program are unparalleled:
 Verifi able compliance and accountability to
performance standards
 Improved customer satisfaction and trust
 Better productivity from service delivery, customer
service, and other third party contractors
 In-depth analysis of data and service performance
 Data integrity, with performance data and metrics
transit agencies can trust
 Continuous improvement through Six Sigma and
Lean methodologies
 Executive-level thought leadership with reporting and service improvement recommendations
 Decrease of agency staff workload burden, allowing
other important aspects of transit system operation to
be your focus

Bringing Impartiality &
Consistency to Transit Operations

Our Approach
Working hand in hand with your agency, we will identify frequently challenging KPIs around customer satisfaction, on-time performance, maintenance, productivity, and more, with the ultimate goal of improving your transit operation. MTM Transit’s established program model delineates QA into two distinct components: Administrative QA and Operations QA. Administrative QA focuses on data integrity, customer service, customer feedback resolution, and the investigation of accidents and incidents. Operations QA focuses on safety, on-the-street performance, and facility/ vehicle maintenance monitoring. Together, both areas align to give agencies full understanding of their operation through consistent monitoring, review, and process improvement.

Administrative
 Monitor call center performance (reservations,
dispatch, and scheduling)
 Review late cancellations
and no-shows
 Investigate and resolve
complaints
 Report accidents and
incidents
 Oversee fare collection
and reconcilliation
 Ridership analysis
 Billing audits
Operational
 Inspect vehicles
 Perform on-street monitoring
and Mystery Rider activities
 Inspect facilities and garage
 Perform maintenance audits
 Asset management
 Analyze vehicle defects and
service interruption
 Review operator reports
 Conduct vehicle readiness/
condition audits
 Monitor preventive
maintenance
Shared
 Ensure data integrity
and accuracy
 Develop ad hoc reports
 Conduct customer
satisfaction surveys
 Drug and alcohol policy
adherence

Unmatched QA Experience
In every contract we operate, MTM Transit performs QA activities—making us uniquely qualifi ed to deliver impartial reviews, analyze service trends, and report clear fi ndings and recommendations. MTM Transit is a true pioneer in developing QA processes for the non-emergency medical transportation industry, and has successfully implemented these strategies in our own programs for more than two decades. Our dedicated Quality and Compliance department monitors the delivery of more than 20 million trips per year by our subcontracted network of transportation providers, as well as the more than 7.5 million calls fi elded by our customer service centers annually.

More specifi c to the transit industry, MTM Transit partners with transit agencies in Maryland and Washington, D.C. to deliver dedicated QA programs. In both cases, we work closely with the transit agencies to develop comprehensive models that provide oversight of both Administrative and Operations QA of their paratransit systems.

With a library of protocols, policies, procedures, and documentation developed over the past 20-plus years and ready to be tailored to transit agencies’ specifi c needs, MTM Transit is well equipped to streamline implementation and make immediate positive impacts for transit agencies of any size.

Transit Technology
Solutions
MTM Transit, partnered with Reveal, truly understands what it takes to manage even the most intricate aspects of a transit operation. Every transit system is diff erent; the intuitive Reveal software platform is tailored to each agency’s individual workfl ows and needs and confi gured to deliver the most effi cient and cost-eff ective transit system possible.

From taking a reservation, to scheduling a trip in Workfl ow, to dispatching trips in real-time based on up-to-the-minute trip and route performance, Reveal manages every aspect of a transit system. Plus, with specifi c tools to optimize runcuts, develop ideal driver bids, and equip staff with data to make the best business decisions possible, no other transit technology platform allows for better operational performance.

Reduce costs, increase productivity, & improve
passenger satisfaction with solutions that
make transit simple.

Demand Response System
Reveal’s Demand Response System is one-of-a-kind, and was developed with the overwhelming challenge of providing more with less - a challenge that transit agencies face each day. We understand what it takes to manage a transit operation. Reveal prefers to be proactive in our thinking and management capabilities, and has developed the management tools every agency needs in order to proactively and profi ciently manage costly expenses. We simply provide the tools that solve transportation problems.

Providing the Tools that
Solve Transportation Problems

Workfl ow
Through Workfl ow automation, Reveal establishes daily routines that allow transit agency staff —from schedulers to operators to quality assurance—to successfully perform their duties. Workfl ow is built into each job function to ensure data integrity, and includes the ability to track the status of a task from start to fi nish. Each task has a defi ned fl ow from one staff member to the next, enhancing each employee’s productivity and allowing the agency as a whole to more effi ciently enforce how work is handled.

How does Workfl ow impact the way jobs are done?
Scheduler
Provides a consistent way to schedule
with notifications of potential issues that
negatively affect the rider or agency.

Manager
Through access to data from multiple
dashboards, critical decisions can be
made to improve service.

Dispatch
Provides predefined processes
to quickly respond to same
day issues.

Reservations
Predefined processes ensure
consistent trip bookings for
valued riders.

QA
Providers department to
department oversight and influence
through the implementation of controls.

Reporting
Data integrity issues are resolved
as they happen, ensuring reporting
is accurate
Driver/Operator
Ensures driver/operator guidelines
are adhered to and schedules
are driveable.

Customer Service
Provides predefined processes
to quickly respond to
customer inquiries.

Driver Bids
Reveal’s interactive driver bid application ensures accurate bids, controls costs, and allows agencies to easily review what work has been compiled for each time of year, as well as holiday schedules. The driver bid application interfaces with the run cutter application to ensure all runs are accounted for when compiling bid information.

Fixed Route
Using tools that simplify complex tasks such as trip building, run-cutting, blocking, and creating driver bids, our fi xed route transit scheduling solutions improve the overall scheduling process. Schedulers can take advantage of having greater fl exibility and control when creating schedules, using the interactive scheduling tool to decrease the time it takes to create schedules, reduce mistakes, and improve route and driver effi ciency.

Reveal’s fi xed route tools also track the location of each vehicle in real time and proactively communicate with dispatchers. Using GPS coordinates, Reveal automatically determines if routes are running late, providing immediate notifi cation to dispatchers. Additionally, through passenger-facing mobile apps that utilize the same location data, passengers are able to check on the location of their bus to quickly determine an accurate estimated time of arrival (ETA).

Payroll
With intelligent payroll tools that enable transit agencies to manage driver data more eff ectively, Reveal can help control payroll costs. Through our Payroll application, agencies can establish driver information and schedules, manage the process of clocking in and out, and interface accurate driver hours to the agency’s payroll program. Inclusive of a dashboard that monitors driver clock-ins and routes running behind due to late clock-ins, our Payroll applications allows dispatchers to make the best decisions for excellent route performance.

Run Cutter
The run-cut application analyzes historical trip information, as well as vehicles deployed in service. The application provides the user with the information necessary based on passenger trip performance, trip adherence, passenger no shows, and cancellations to develop quality run cuts that optimize vehicle deployment, reduce excess vehicle capacity, improve on-time performance during peak times, and reduce unnecessary dwell and slack time within routes.

16 Hawk Ridge Drive | Lake St. Louis, MO 63367 | phone. 888.561.8747 | fax. 631.561.2962 | www.mtmtransit.com CL-MTM Transit-008-2019-1.0

June 3, 2025
Agenda Item 1.O

REQUEST
Staff recommends that the City Council adopts a resolution:

1. Approving a three-year professional services agreement with MTM Transit, LLC, for operating services relating to the City of Tracy’s TRACER Public Transit System with a total not to exceed amount of $19,428,394; and

2. Authorizing an administrative extension for an additional one-year contingent upon satisfactory performance in an amount not to exceed $7,249,160

EXECUTIVE SUMMARY
Since July 2001, the City of Tracy has contracted for certain operational services of the TRACER Public Transit System. The current contract for these services with MTM Transit, LLC, is set to expire on June 30, 2025. On February 7, 2025, the City published a Request for Proposals (RFP) for a new contract. Four companies submitted proposals: MTM Transit, LLC, Transdev, Via Transportation, and MV Transportation. After comprehensive review, including initial evaluation and scoring, interviews, and submission of Best and Final Offers (BAFO), staff recommends awarding a Professional Services Agreement to MTM Transit, LLC. Funding for the operation of the City’s TRACER Public Transit System is paid for through the Federal Transit Administration (FTA) and the Transportation Development Act (TDA).

BACKGROUND AND LEGISLATIVE HISTORY
Since July 2001, the City of Tracy has contracted for certain operational components of the TRACER Public Transit Services, such as driver, bus maintenance, and dispatch services. The fixed route system has grown from a two-route bi-directional system to four regular routes, three commuter routes, and three pilot shuttle services with stops to key destinations throughout the City, serving over 126,000 passengers in Fiscal Year (FY) 2023/2024. The paratransit service provided trips to over 21,000 passengers, and the recently implemented TRACER Plus ondemand service provided trips to over 8,900 passengers in FY2023/2024. Ridership continues to increase each year.

The current contract for operational services with MTM Transit, LLC, is set to expire on June 30, 2025. On February 7, 2025, the City published an RFP for the Operation and Maintenance of the City’s TRACER Public Transit System. The service requirements outlined in the RFP include providing drivers and dispatching services for the TRACER bus services, facilitating revenue service operations, and providing maintenance of buses. Proposals were due on March 11, 2025. MTM Transit, LLC, Transdev, Via Transportation, and MV Transportation, all submitted proposals to operate the service.

Agenda Item 1.O
June 3, 2025

ANALYSIS
The selection process for this RFP evaluated proposals on a “Best Value” basis, which the Federal Transit Administration’s (FTA) Best Practices Manual defines as follows:
“Best Value” is a selection process in which proposals contain both price and qualitative components, and award is based upon a combination of price and qualitative considerations.

Qualitative considerations may include technical design, technical approach, quality of proposed personnel, and/or management plan. The award selection is based upon consideration of a combination of technical and price factors to determine (or derive) the offer deemed most advantageous and of the greatest value to the procuring agency.

This “Best Value” process is in accordance with Tracy Municipal Code section 2.20.140, which provides that, when procuring professional services, selection should be made based on “which proposer best meets the City's needs by demonstrating the competence and professional qualifications necessary for the satisfactory performance of the required services.” All submissions were reviewed and scored by an evaluation committee. All four proposers scored within the competitive range and were invited to be interviewed by the evaluation committee. After the interviews, all proposers submitted BAFOs for final review and consideration. After final review, staff recommends MTM Transit, LLC as the best qualified and most responsible proposer.

MTM Transit, LLC currently operates in 32 states, including California, providing more than 20 million trips per year. MTM’s mission is to help agencies meet the transportation needs of their communities, specifically transit dependent populations. They are committed to ensuring all passengers have an exceptional transportation experience. MTM has an excellent track record of providing high quality transit service and has organizational values and an employee-focused culture that aligns well with the City of Tracy. Their focus is on exceeding client expectations, being a cooperative partner, and providing quality service to customers. MTM has been contracted to provide TRACER operation and maintenance services with the City since 2016.

FISCAL IMPACT
Funding for the operation of the TRACER Public Transit System is paid for through funds from the FTA, the Transportation Development Act (TDA), passenger fares, and other applicable funding sources when available.

The total not to exceed contract price for the base three years is $19,428,394 and is broken down per fiscal year as follows:

FY25/26: $6,048,475.96
FY26/27: $6,461,149.20
FY27/28: $6,918,768.88

STRATEGIC PLAN
This agenda item is a routine operational item and does not directly relate to the City Council’s Strategic Plans.

Agenda Item 1.O
June 3, 2025

CEQA DETERMINATION
This item is exempt from review under the California Environmental Quality Act (CEQA) because this item proposes an organizational or administrative activity that will not result in a direct or indirect physical change in the environment and is therefore not a “project.” (CEQA Guidelines Sections 15378(b)(5)).

ACTION REQUESTED OF THE CITY COUNCIL
Staff recommends that the City Council adopts a resolution:
1) Approving a three-year professional services agreement with MTM Transit, LLC, for operating services relating to the City of Tracy’s TRACER Public Transit System with a total not to exceed amount of $19,428,394; and 2) Authorizing an administrative extension for an additional one-year contingent upon satisfactory performance in an amount not to exceed $7,249,160 Prepared by: Ed Lovell, Transit Manager
Reviewed by: David Murphy, Public Works Assistant Director of Operations Gordon MacKay, Interim Public Works Director
Sara Castro, Finance Director
Matthew Summers, Interim Assistant City Attorney
Karin Schnaider, Assistant City Manager
Approved by: Arturo Sanchez, Assistant, City Manager

ATTACHMENTS
Attachment A - Professional Services Agreement with MTM Transit, LLC

CITY OF TRACY

PROFESSIONAL SERVICES AGREEMENT WITH

MTM TRANSIT, LLC
This Professional Services Agreement (“Agreement”) is entered into between the City of Tracy, a municipal corporation (“City”), and MTM Transit, LLC, a Missouri corporation (“Contractor”). City and Contractor are referred to individually as “Party” and collectively as “Parties.” Recitals
A. City desires to retain the professional services of Contractor to provide operation and maintenance of the Tracer Public Transportation Systems as further described herein and in Exhibit A.

B. On February 7, 2025, the City issued a Request for Proposals (RFP) for the Scope of Work defined below. On March 11, 2025, Contractor submitted its proposal for the Scope of Work to the City.

Pursuant to Tracy Municipal Code Sections 2.20.140(a)(2) and 2.20.130, the City has determined that Contractor demonstrated that it was the best qualified and most responsible proposer, and best fits the City’s needs for competence and professional qualifications necessary for the satisfactory performance of the Scope of Work defined below.

C. After negotiations between the City and Contractor, the Parties have reached an agreement for Contractor’s professional services as set forth in this Agreement.

D. This Agreement was approved on June 3, 2025 pursuant to Tracy Municipal Code Section 2.20.140 and City Council Resolution No. 2025-____.

NOW THEREFORE, for good and valuable consideration the sufficiency of which the Parties hereby acknowledge, the Parties mutually agree as follows:

1. Scope of Work. Contractor shall perform the professional services, tasks, and scope of work described in Exhibit A attached hereto and incorporated herein by this reference (“Scope of Work”). The Scope of Work shall be performed by, or under the direct supervision of, Contractor’s “Authorized Representative”: Albert Perez, General Manager. Contractor shall not replace its Authorized Representative, nor shall Contractor replace any of the personnel listed in Exhibit A, nor shall Contractor use or replace any subcontractor or subcontractor, without the City’s prior written consent.

The City may terminate this Agreement if Contractor makes any such change or uses or replaces any such subcontractor or subcontractor. Unless otherwise stated on Exhibit A, Contractor shall furnish, at its own expense, the materials, equipment, supplies, and other resources necessary to perform the Scope of Work. The City reserves the right to contract with other firms and/or contractors during the term of this Agreement to provide the City with the same or similar Scope of Work as described in Exhibit A.

2. Time of Performance. Time is of the essence in the performance of the Scope of Work under this Agreement and the timing requirements set forth herein shall be strictly adhered to unless otherwise modified in writing in accordance with this Agreement. If dates for performance are set out in Exhibit A, Contractor shall begin performance, and shall complete all required Scope of Work no later than the dates set forth in Exhibit A. Any services for which times for performance are not specified in this Agreement shall be started and completed by Contractor in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the Contractor. If Exhibit A indicates that Scope of Work shall only be performed upon request, or if the City otherwise Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A Attachment A

Professional Services Agreement between:

The City of Tracy and MTM Transit

communicates the same to Contractor, Contractor shall not perform said Scope of Work until the City requests such performance. Contractor shall submit all requests for time extensions to the City in writing no later than ten (10) days after the start of the condition which purportedly caused the delay, and not later than the date on which performance is due. The City may grant or deny such requests in its sole and absolute discretion.

2.1 Term. The term of this Agreement shall commence on July 1, 2025 and expire and terminate automatically on June 30, 2028 or earlier by termination pursuant to Section 6 of this Agreement (“Term”). Subject to the Not-To-Exceed Amount defined in Section 3.1, the Term of this Agreement may be extended with express written amendment incorporating this Agreement signed by both Parties and one of the following City approvals: (a) City Council approval or (b) City Manager approval. An administrative extension of this Agreement by City Manager shall be limited to an additional term of 1 year(s) and require written determination by the City Manager that Contractor has satisfactorily met all the requirements of this Agreement.

3. Compensation. City shall pay Contractor on a time and expense basis for Scope of Work performed under this Agreement at the billing rates set forth in Exhibit B, which is attached hereto and incorporated herein by this reference.

3.1 Not to Exceed Amount. Contractor’s total compensation under this Agreement shall not exceed $19,428,394 (nineteen million four hundred twenty-eight thousand three hundred ninetyfour) Dollars. Notwithstanding the foregoing, the payment of any funds under this Agreement shall be subject to the City of Tracy appropriation of funds for the Scope of Work. This Agreement shall automatically terminate in the event that such funds are not appropriated. Unless specifically stated otherwise or agreed to in writing and approved by City Council, the fees proposed by Contractor, as set forth in Exhibit B hereto, shall remain unchanged for the entire term of this Agreement and any extensions of this Agreement. It is understood and agreed that Contractor may not receive compensation up to the Not-to-Exceed Amount (or any other amount), and Contractor’s total compensation under this Agreement will depend on the Scope of Work requested and approved by the City. Contractor’s billing rates shall cover all costs and expenses for Contractor’s performance of this Agreement. No work shall be performed by Contractor in excess of the “Not-to-Exceed Amount” provided in this section without the City’s prior written approval.

3.1.1 City Budget Limitations. This Agreement will terminate without penalty, liability or expense of any kind to City at the end of any fiscal year if funds are not appropriated for the next succeeding fiscal year for this Agreement. If funds are appropriated for a portion of the fiscal year, this Agreement will automatically terminate, without penalty, liability or expense of any kind at the end of the term for which funds are appropriated. City has no obligation to make appropriations for this Agreement in lieu of appropriations for new or other agreements. City budget decisions are subject to the discretion of the City Council. Contractor’s assumption of risk of possible non-appropriation is part of the consideration for this Agreement.

3.2 Invoices. Contractor shall submit monthly invoice(s) to the City that describe in detail satisfactory to the City: the services performed, the times and dates of performance, and the names of the person(s) performing the Scope of Work.

3.2.1 If Contractor is providing the Scope of Work in response to a development application, separate invoice(s) must be issued for each application and each invoice shall contain the City’s designated development application number.

Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

3.2.2 Contractor’s failure to submit invoice(s) in accordance with this Section may result in the City rejecting said invoice(s) and thereby delaying payment to Contractor.

3.2.3 Contractor shall submit invoices no later than 90 days after completion of a portion of the Scope of Work. City has no obligation to pay invoices delivered greater than 90 days after the date of performance of the Scope of Work.

3.3 Payment. Within 30 days after the City’s receipt of invoice(s), City shall make payment to the Contractor based upon the services and portions of Scope of Work described on the invoice(s) and approved by the City.

3.4 Final Payment. The acceptance by Contractor of the final payment made under this Agreement shall constitute a release of City from all claims and liabilities for compensation to Contractor for anything completed, finished or relating to Contractor’s services or performance of the Scope of Work. Contractor agrees that payment by City shall not constitute nor be deemed a release of the responsibility and liability of Contractor or its employees, subcontractors, agents and subcontractors for the accuracy and competency of the information provided and/or services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by City for any defect or error in the Services performed by Contractor, its employees, subcontractors, agents and subcontractors.

3.5 Books and Accounts. Contractor agrees to maintain books, accounts, payroll records and other information relating to the performance of Contractor’s obligations under the Agreement, which shall adequately and correctly reflect the expenses incurred by the Contractor in the performance of Contractor’s work under the Agreement. Such books and records shall be open to inspection and audit by the City during regular business hours for three years after expiration or termination of this Agreement.

4. Indemnification. Contractor shall, to the fullest extent permitted by law, indemnify, defend (with independent counsel approved by the City), and hold harmless the City from and against, and reimburse the City for, any and all liabilities, obligations, losses, damages, injunctions, suits, actions, fines, penalties, claims, demands, administrative and judicial proceedings and order, judgments, remedial action requirements, costs and expenses of every kind or nature, and all costs and expenses incurred in connection therewith, including, without limitation, reasonable attorneys’ fees and court costs (“Claims”) arising directly or indirectly from or out of (including any and all related costs and expenses), relating or pertaining to or resulting from, in whole or in part, this Agreement; any act, omission, or event relating in any way to Contractor’s obligations under this Agreement; and/or Contractor’s breach of this Agreement, except to the extent such Claim is caused solely by the active negligence or willful misconduct of the City. In this Section 4, “City” means the City, its officials, officers, agents, employees and volunteers; “Contractor” means the Contractor, its employees, agents and subcontractors.

In the event there is a finding and/or determination that Contractor is not an independent contractor and/or is an employee of City, including but not limited to any such finding and/or determination made by the California Public Employees’ Retirement System (CalPERS), the Department of Industrial Relations (DIR), or the Internal Revenue Service (IRS), Contractor shall, to the fullest extent permitted by law, indemnify, defend, and hold harmless the City from and against any and all Claims relating to or in connection with such a finding and/or determination.

The provisions of this section survive the expiration or the termination of this Agreement and are not limited by the provisions of Section 5 relating to insurance.

Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

5. Insurance. Contractor shall, throughout the duration of this Agreement, maintain insurance to cover Contractor, its agents, representatives, and employees in connection with the performance of the Scope of Work under this Agreement at the minimum levels set forth herein.

5.1 Commercial General Liability (with coverage at least as broad as ISO form CG 00 01 01 96) “per occurrence” coverage shall be maintained in an amount not less than $4,000,000 general aggregate and $2,000,000 per occurrence for general liability, bodily injury, personal injury, and property damage.

5.2 Automobile Liability (with coverage at least as broad as ISO form CA 00 01 07 97, for “any auto”) “claims made” coverage shall be maintained in an amount not less than $1,000,000 per accident for bodily injury and property damage.

5.3 Workers’ Compensation coverage shall be maintained as required by the State of California.

5.4 Professional Liability “claims made” coverage shall be maintained to cover damages that may be the result of errors, omissions, or negligent acts of Contractor in an amount not less than $1,000,000 per claim.

5.5 Endorsements. Contractor shall obtain endorsements to the automobile and commercial general liability insurance policies with the following provisions:

5.5.1 The City (including its elected officials, officers, employees, agents, and volunteers) shall be named as an additional “insured.”

5.5.2 For any claims related to this Agreement, Contractor’s coverage shall be primary insurance with respect to the City. Any insurance maintained by the City shall be in excess of the Contractor’s insurance and shall not contribute with it.

5.6 Notice of Cancellation. Contractor shall notify the City if the policy is canceled before the expiration date. For the purpose of this notice requirement, any material change in the policy prior to the expiration shall be considered a cancellation. Contractor shall immediately obtain a replacement policy.

5.7 Authorized Insurers. All insurance companies providing coverage to Contractor shall be insurance organizations authorized by the Insurance Commissioner of the State of California to transact the business of insurance in the State of California.

5.8 Insurance Certificate. Contractor shall provide evidence of compliance with the insurance requirements listed above by providing a certificate of insurance and endorsements, in a form satisfactory to the City, before the City signs this Agreement and, in any event, within five (5) days of such request.

5.9 Substitute Certificates. Contractor shall provide a substitute certificate of insurance no later than 30 days prior to the policy expiration date of any insurance policy required by this Agreement.

5.10 Contractor’s Obligation. Maintenance of insurance by the Contractor as specified in this Agreement shall in no way be interpreted as relieving the Contractor of any responsibility whatsoever (including indemnity obligations under this Agreement), and the Contractor may carry, at its Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

own expense, such additional insurance as it deems necessary. Failure to provide or maintain any insurance policies or endorsements required herein may result in the City terminating this Agreement.

6. Termination. The City may terminate this Agreement in its sole and absolute discretion, without cause, by giving ten (10) days’ written notice to Contractor. Within five (5) days of such a termination, Contractor shall return and deliver to City all original documents relating to the Scope of Work in Contractor’s possession or control, including, without limitation, preliminary drafts and supporting documents, and any other documents prepared by Contractor pursuant to this Agreement.

The City shall pay Contractor for all services satisfactorily performed in accordance with this Agreement, up to the date the termination notice is given.

7. Ownership of Work. All original documents prepared by Contractor for this Agreement, whether complete or in progress, are the property of the City, and shall be given to the City at the completion of Contractor’s Scope of Work, upon termination of this Agreement, or within five (5) days of any demand from the City. No such documents shall be revealed or made available by Contractor to any third party without the City’s prior written consent.

8. Independent Contractor Status. Contractor is an independent contractor and is solely responsible for the acts of its employees or agents, including any negligent acts or omissions.

Contractor is not City’s employee and Contractor shall have no authority, express or implied, to act on behalf of the City as an agent, or to bind the City to any obligation, unless the City provides prior written authorization. Contractor is free to work for other entities while under contract with the City. Contractor, and its agents or employees, are not entitled to City benefits. Contractor shall be solely responsible for, and shall save the City harmless from, all matters relating to the payment of Contractor’s employees, agents, subcontractors and subcontractors, including compliance with social security requirements, federal and state income tax withholding and all other regulations governing employer-employee relations.

9. Conflicts of Interest. Contractor (including its employees, agents, and subcontractors) shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Agreement. If Contractor maintains or acquires such a conflicting interest, the City may terminate any contract (including this Agreement) involving Contractor’s conflicting interest. The Contractor represents that it is familiar with the local and state conflict of interest laws, and agrees to comply with those laws in performing this Agreement. The Contractor represents and warrants that the representations made by the Contractor concerning unfair competitive advantage and conflicts of interest in connection with its submissions in response to the City’s procurement for this Agreement were true and accurate both when made and as of the date of this Agreement. Contractor represents and warrants that it has not and shall not offer or deliver any City officer, public official, or employee any gifts or donations in violation of Federal, State and/or local law.

10. Rebates, Kickbacks, or Other Unlawful Consideration. Contractor warrants that this Agreement was not obtained or secured through rebates, kickbacks, or other unlawful consideration either promised or paid to any City official or employee. For any breach of this warranty, City shall have the right, in its sole discretion, to terminate this Agreement without liability; to pay only for the value of the work actually performed; or to deduct from the contract price the value of the rebate, kickback, or other unlawful consideration; or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration.

11. Notices. All notices, demands, or other communications which this Agreement contemplates or authorizes shall be in writing and shall be personally delivered or mailed to the other party to the addresses listed below. Communications shall be deemed to have been given and received on the first Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

to occur of: (1) actual receipt at the address designated below, or (2) three working days after the deposit in the United States Mail of registered or certified mail, sent to the address designated below.

To the City: To Contractor:

City of Tracy MTM Transit, LLC
Attn: Director of Public Works Attn: Legal Department
333 Civic Center Plaza 16 Hawk Ridge Dr.

Tracy, CA 95376 Lake St. Louis, MO 63367
With a copy to:

City Attorney
333 Civic Center Plaza
Tracy, CA 95376

12. General Provisions.

12.1 Standard of Care. Unless otherwise specified in this Agreement, the standard of care applicable to Contractor’s performance of the Scope of Work will be the degree of skill and diligence ordinarily used by reputable professionals performing in the same or similar time and locality, and under the same or similar circumstances.

12.2 Amendments. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by both Parties.

12.3 Waivers. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. No waiver shall be effective unless it is in writing and signed by the waiving party.

12.4 Assignment and Delegation. Contractor may not assign, transfer or delegate this Agreement or any portion of it without the City’s advance written consent. Any attempt to do so will be void. City’s consent to one assignment, transfer or delegation shall not be deemed to be a consent to any subsequent assignment, transfer or delegation.

12.5 Jurisdiction and Venue. The interpretation, validity, and enforcement of the Agreement shall be governed by and construed under the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of San Joaquin.

12.6 Compliance with the Law. Contractor shall comply with all applicable local, state, and federal laws, including, without limitation, those identified below, whether or not such laws are expressly stated in this Agreement.

12.6.1 Prevailing Wage Laws. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates; employment of apprentices (§ 1777.5), certified payroll records (§1776), hours of labor (§1813 and §1815), debarment of contractors and subcontractors (§1777.1) and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed under this Agreement are part of a “public works” or “maintenance” project, as defined in the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

Prevailing Wage Laws. These prevailing rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents, harmless from any and all claims, costs, penalties, or interests arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

12.6.2 Non-discrimination. Contractor represents and warrants that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age.

Contractor shall also comply with all applicable anti-discrimination federal and state laws, including but not limited to, the California Fair Employment and Housing Act (Gov. Code 12990 (a-f) et seq.).

12.7 Business Entity Status. Contractor is responsible for filing all required documents and/or forms with the California Secretary of State and meeting all requirements of the Franchise Tax Board, to the extent such requirements apply to Contractor. By entering into this Agreement, Contractor represents that it is authorized to do business in California, in good standing with the Secretary of State, and in good standing with all agencies having jurisdiction over Contractor (including any licensing agencies). If Contractor is a suspended entity at the time it enters into this Agreement, City may take steps to have this Agreement declared voidable.

12.8 Business License. Before the City signs this Agreement, Contractor shall obtain a City of Tracy Business License. Contractor shall maintain an active City of Tracy Business License during the term of this Agreement.

12.9 Successors and Assigns. This Agreement shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns.

12.10 Construction of Agreement. Each Party hereto has had an equivalent opportunity to participate in the drafting of this Agreement and/or to consult with legal counsel. Therefore, the usual construction of an agreement against the drafting Party shall not apply hereto.

12.11 Severability. If a term of this Agreement is held invalid by a court of competent jurisdiction, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in effect.

12.12 Controlling Provisions. In the case of any conflict between the terms of this Agreement and the Exhibits hereto and Contractor’s proposal (if any), the Agreement shall control. In the case of any conflict between the Exhibits hereto and the Contractor’s proposal (if any), the Exhibits shall control.

12.13 Entire Agreement. This Agreement and the attached Exhibits comprise the entire integrated understanding between the Parties concerning the services to be performed and the matters contemplated herein. This Agreement supersedes all prior negotiations, representations or agreements (in each case, whether oral or in writing). All exhibits attached hereto are incorporated by reference herein.

12.14 Counterparts. City and Contractor agree that this Agreement may be executed in two or more counterparts, each of which shall be deemed an original.

12.15 Expenses for Enforcement. Contractor and City agree that the prevailing party’s reasonable costs, attorneys’ fees and expenses, including investigation fees and expert witness fees, Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

shall be paid by the non-prevailing party in any dispute involving the terms and conditions of this Agreement.

13. Signatures. The individuals executing this Agreement on behalf of Contractor represent and warrant that they have the right, power, legal capacity and authority to enter into and to execute this Agreement on behalf of Contractor.
[Signature Page to Follow]
Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

As of the date of last signature below, the undersigned Parties agree to the full performance of the terms set forth in this Agreement and have caused this Agreement to be duly executed.

City of Tracy, a Municipal Corporation
By: __________________________
Dan Arriola
Title: Mayor
Date: _______________________
Attest:
____________________________
April Quintanilla, City Clerk
Approved as to form:
_____________________________
Andrew Shen, Interim City Attorney
MTM Transit, LLC
By: ________________________
Title: _______________________
Date: _______________________
Federal Employer Tax ID No. 26-3937729
By: ________________________
Title: _______________________
Date: _______________________
Exhibits:

A Scope of Work
B Compensation
C Performance and Non-Compliance Assessments
D Federal Clauses and Requirements
E Contractor’s Submitted Proposal
Managing Partner Chief Operating Office
Managing Partner Chief Financial Officer
Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A 5/5/2025 | 12:51 PM CDT
5/5/2025 | 3:15 PM CDT

Professional Services Agreement between:

The City of Tracy and MTM Transit

EXHIBIT A - Scope of Work
A. CONTRACTOR’s Responsibilities
The CONTRACTOR shall perform the following scope of work as outlined in their submitted proposal attached as Exhibit E. The responsibilities of the CONTRACTOR shall include, but not be limited to, the following:

1. Operations

1.1 Minimum Required Staffing Positions:

General Manager: Providing a full-time on-site General Manager to manage the Tracy Public Transit System throughout the term of the contract, who does not hold any other position in the operation or any other operation, has full authority to independently make any decisions required for the safe and efficient operation of services. This position is required to have experience in the management and supervision of a Fixed Route, Paratransit or other specialized transportation services to persons with disabilities; Operations Manager: Providing a Operations Manager with experience in dispatching, scheduling, daily operations who will assist the General Manager. This position should also have experience in the management and supervision of a Fixed Route, Paratransit or other specialized transportation services to persons with disabilities; Training/Safety Manager: Provide a Training/Safety Manager who is Transit Safety Institute certified to assist the General Manager in carrying out all activities relative to implementing Contractor’s training and safety program;
Vehicle Operators: Providing Vehicle Operators for Fixed Route and Paratransit services. In selecting Vehicle Operators, the CONTRACTOR shall conduct an adequate background check (including criminal background checks) and ensure that he or she holds and maintains at all times a valid, State of California Class B Driver’s License, meets the standards and has the qualifications to operate a vehicle in the required capacity, has not accumulated more than six points on his/her driver’s license within the last four years, has no convictions for misdemeanor or felony driving under the influence (DUI) and no failures to appear to Court.

Copies of this information will be furnished to City staff prior to the hiring of any drivers; Lead Dispatcher: Providing a lead dispatcher who will assist the Operations Manager in overseeing the dispatching operations. This position should have experience with the logistical operation and dispatching of vehicles including the use of electronic dispatching software. This position may also fill the role of dispatching as needed.

Dispatchers: Providing dispatchers for fixed route and paratransit services. These positions should have experience in the logistical operation and dispatching of vehicles.

Reservationists: Providing reservationists who will act as customer service agents who will provide information to the general public as well as make reservations for paratransit and ondemand service and sell tickets for various services.

Maintenance Manager: Provide a Maintenance Manager/Lead Mechanic who will oversee all aspects of maintenance for all transit vehicles. The position must have ASE Certification Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

and have a minimum of 5 years of experience as a mechanic with heavy duty vehicle experience. This position must also have at least 2 years of experience as a lead mechanic with supervisory capacity.

Maintenance Mechanics: Provide Maintenance Mechanics who will provide maintenance work on all transit vehicles. All mechanics must have ASE Certification and experience working on heavy duty vehicles.

Utility Worker: Provide detailing of vehicles both interior and exterior. Must be licensed to drive vehicles. Upon receipt of proper training, be available to fuel buses as needed.

1.1.1 Staffing (excluding vehicle operators) should include at a minimum:
 1 General Manager
 1 Operations Manager
 1 Training/Safety Manager
 4 Road Supervisors
 1 Lead Dispatcher
 5 Dispatchers
 4 Reservationists
 1 Maintenance Manager
 3 Maintenance Mechanics
 1 Utility Worker

1.1.2 Compensating the following positions at the following minimum rates:
 Drivers: $26/hour
 Dispatchers: $27/hour
 Reservationists: $24.5/hour
 Maintenance Tech A: $40/hour
 Maintenance Tech B: $38/hour
 Maintenance Tech C: $36/hour
 Utility Worker: $25/hour
Compensation rates may be lower during training periods.

It is expected that in order to keep wages at competitive levels throughout the term of this contract, that a cost of living adjustment of at least 3% will be applied to wages each year of the contract.

The wage scale shall not exceed 5 years in progression from starting pay to top pay.

1.2 Vehicle Operator Requirements:

1.2.1 The Contractor shall provide Operator training and retraining that shall meet generally accepted transit industry standards and in compliance with 13 CCR as it relates to transit bus vehicle laws and regulations. An outline of the training program, including periodic updates, shall be submitted to the City. All Operators, dispatchers, customer information personnel, and supervisors shall participate in the program.

1.2.2 Driver training shall at a minimum include the following components:
 Vehicle Operation- Includes training on vehicle orientation, safe bus operation, route and schedules orientation, and on-time performance; Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

 Safe Vehicle Maneuvering;
 Defensive Driving- Training program must include the National Safety Council’s defensive driving instruction;
 Federal Drug & Alcohol Regulations- All necessary employees shall be trained about the requirements contained in the DOT Drug & Alcohol regulations;  ADA Requirements & Sensitivity Training- All drivers must be trained to comply with Title II of the Americans with Disabilities Act (ADA) of 1990, and any additional ADA or Federal Transit Administration (FTA) training or testing that may be required by law;
 General Vehicle Handling and Safety;
 Passenger Assistance Techniques;
 Passenger Relations, including knowledge of how passengers can file complaints;
 Comprehensive knowledge of City’s transit system, including routes, stops, transfer locations with other agencies such as San Joaquin RTD, and familiarity with key points of interest, and general route frequency and hours of operation for all City routes;
 Specific training in City transit policies and applicable regulations including, but not limited to: Reasonable Modification policy, Paratransit service policies, Etiquette and Code of Conduct, ADA and Title VI;
 Farebox Training, including full understanding of fare and transfer policies, and thorough knowledge of all fare media accepted;

1.2.3 Providing at least two standby drivers to be available during all hours of operation;

1.2.4 Participating in the “Pull Notice” program where by the DMV record for each driver is checked at least once every six months for accidents, vehicle code violations and status;

1.2.5 Conducting pre-trip vehicle inspections at a minimum of fifteen minutes prior to the start of service each day, completing and maintaining checklists on a daily basis;

1.2.6 Ascribing to FTA 49 CFR Parts 653 and 654 Drug and Alcohol guidelines and the requirements of the Drug Free Workplace Act and the Omnibus Transportation Employee Testing Act of 1991 and conducting drug and alcohol testing of all employees associated with transit operations, including new hires. Testing will also include random testing and testing of all employees involved in accidents.

CONTRACTOR shall, at its own expense, develop and implement a drug control program;

1.2.7 Assuring that all staff wear proper uniforms as specified by CITY, and present a neat appearance and conduct themselves in a courteous and professional manner at all times;

1.2.8 Providing sensitivity training, and implementation of safety programs;

1.2.9 All Vehicle Operators must have a current General Public Paratransit Vehicle (GPPV) certificate.

1.3 Ancillary Staffing Requirements:

1.3.1 Hiring all ancillary staff needed to properly operate the services in compliance with the Agreement. All ancillary staff shall follow the same hiring process as drivers including background checks and drug and alcohol testing. Copies of this information will be furnished to City staff prior to the hiring of any ancillary staff.

1.3.2 Providing a work plan for all ancillary staff detailing duties and responsibilities.

Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

1.3.3 Have available, at minimum, one dispatcher or reservationist who is fluent in Spanish during all hours of operation. This requirement must be met within 30 days of the start of the contract period.

1.3.4 Seeking and hiring staff that have the skills and temperament to represent the City of Tracy in a professional manner, and work with clients, especially the elderly, frail, physically or cognitively impaired individuals;

1.3.5 Ensuring that all staff have ADA training within 30 days after the start of the contract period. Refresher training shall occur every 6 months;

1.3.6 Providing one Fixed Route Dispatcher and one Paratransit Dispatcher during all hours of operation.

1.3.7 Ensuring accurate assignment of operators and dispatchers to work shifts, including ensuring respective availability for pre-pull out inspections and scheduling updates;

1.3.8 Training staff on map-reading skills and ensuring awareness of service area;

1.3.9 Monitoring transit operations, route and schedule adherence, and providing on-street /road supervision;

1.3.10 Assuring that all staff wear proper uniforms as specified by CITY, and present a neat appearance and conduct themselves in a courteous and professional manner at all times;

1.3.11 Providing sensitivity training, and implementation of safety programs;

1.3.12 Ascribing to FTA 49 CFR Parts 653 and 654 Drug and Alcohol guidelines and the requirements of the Drug Free Workplace Act and the Omnibus Transportation Employee Testing Act of 1991 and conducting drug and alcohol testing of all employees associated with transit operations, including new hires. Testing will also include random testing and testing of all employees involved in accidents.

CONTRACTOR shall, at its own expense, develop and implement a drug control program;

1.4 General Requirements:

1.4.1 Adhere to all Federal Clauses and Requirements as outlined in Exhibit D, as applicable.

1.4.2 Maintaining records regarding all transportation functions, including maintenance of work records;

1.4.3 Prepare and maintain files for all paratransit customers;

1.4.4 Ensuring confidentiality of eligibility files and other sensitive information;

1.4.5 Reporting vehicle problems as they occur and annotating daily vehicle logs specifying whether vehicles are in service and any maintenance issues, if any, keeping vehicles out of service;

1.4.6 Maintaining records regarding all accidents and passenger injuries, including contacting the CITY within one hour of any noteworthy accident/incident, or any accident/incident involving bodily injury or death. Twenty-four hour notice is required for non-emergencies;

1.4.7 Maintaining daily ridership records for all services, including route information, number of passengers and passenger type;

1.4.8 Submitting daily, weekly, and monthly reports as requested by CITY;

1.4.9 Preparing a monthly report including at least revenue hours, revenue miles, fare revenue and ridership figures, including a signed cover sheet acknowledging that all information presented is truthful “to the best of your knowledge;”

1.4.10 Submitting monthly invoices on or before the 10th calendar day following the end of each month to the CITY, for services rendered under the contract; Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

1.4.11 Answering customer service calls, documenting compliments, logging issues and resolving issues to meet requirements of the Federal Transit Administration;

1.4.12 Collecting fare revenues and making daily deposits;

1.4.13 Ensuring that a sufficient number of transit brochures, tickets, forms and other City information are always available on-board every vehicle;

1.4.14 Provide one new desktop computer each for the General Manager, Paratransit Dispatcher, Fixed Route Dispatcher, Dispatch/Operations Supervisor, Training/Safety Manager, and for the yard office. Provide two new desktop computers for the Reservationist positions at the front counter. Desktop computers should each have 2 monitors. Dispatcher monitors should be at least 24”.

1.4.15 Provide one new laptop computer or tablet each for the Road Supervisors.

1.4.16 Provide a color printer and/or copier.

1.4.17 Provide a phone line for the General Manager with voicemail capability.

1.4.18 Working in conjunction with the CITY to ensure that all FTA and TDA requirements, conditions and assurances are met;

1.4.19 Being solely responsible for providing increase in personnel to meet enhanced service requirements;

1.4.20 Assisting the CITY with marketing efforts as required and requested.

1.4.21 If necessary, providing for an orderly transition to a different CONTRACTOR, whereby the existing CONTRACTOR complies with a turnover of historical data and maintenance audit, ensures that all vehicles are up to date with preventive maintenance practices, is responsible for all defects such as body damage, air conditioning malfunction, glass and so forth, that go beyond the normal wear and tear of a vehicle.

1.4.22 Providing information on debarment status or certification regarding debarment, suspension, and other ineligibility and voluntary exclusion;

1.4.23 Providing Assurance of Compliance, Certification and Verification to meet requirements of the Federal Transit Administration;

1.4.24 Providing assurance of compliance, certification and verification regarding Equal Employment Opportunity policy, non-discriminatory hiring practices and all requirements imposed by the US Department of Transportation;

1.4.25 Obtaining a business license from the City of Tracy;

1.4.26 Maintaining automobile insurance throughout the duration of any agreement with the City, for revenue and non-revenue services, to cover CONTRACTOR, its agents, representatives and employees in connection with the performance of services at the minimum levels specified in the executed professional services agreement;

1.4.27 Maintaining professional liability coverage to cover damages that may be the result of errors, omissions, or negligent acts of CONTRACTOR, in an amount not less than the levels specified in the executed professional services agreement;

1.4.28 Maintaining Workers’ Compensation coverage as required by the State of California;

1.4.29 Ensuring that all insurance companies providing coverage to CONTRACTOR are insurance organizations authorized by the Insurance Commissioner of the State of California to transact the business of insurance in the State of California;

1.4.30 Identifying problems with radio communication devices and coordinating repairs;

1.4.31 Illustrating compliance with the Americans with Disabilities Act of 1990 and facilitating relevant staff training including but not limited to daily verification of lift devices documented on a daily vehicle inspection report (DVI) and ADA passenger rights and allowances;

1.4.32 Unlock the Tracy Transit Station building during normal business hours as posted at the site.

Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

1.4.33 Secure the Tracy Transit Station building at the end of the business hours as posted at the site.

1.4.34 Provide information and assistance as necessary to anyone who may enter the Tracy Transit Station.

1.4.35 Assist with daily light-duty cleaning of the Transit Station as necessary to ensure that the facility, including restrooms, is in a neat and presentable condition.

1.4.36 Enter into a contract with Greyhound to sell tickets and optionally to receive and distribute packages at the Tracy Transit Station.

1.5 Performance Standards

1.5.1 Fixed Route
Ensure the following standards are met for Fixed Route Service:
 95% of scheduled fixed route departures shall be on-time or shall not be more than 5 minutes late leaving from any timed stop.
 0% of scheduled fixed route departures shall leave early.  0% of fixed route trips shall be missed.
 0% of fixed route trips shall depart from timed stops earlier than the time listed on the schedule.
 There shall be a minimum of 100,000 miles between accidents.  There shall be no more than one passenger complaint for every 5,000 fixed route passengers.

1.5.2 Paratransit
Ensure that the following standards are met for Paratransit Service:
 95% of paratransit passengers must be picked up within +/- 10 minutes of the scheduled pick up time.
 Ensure that no passengers are pick up later than 30 minutes after the scheduled pick up time.
 Ensure that passengers are contacted fifteen minutes prior to scheduled pick up to advise them as to whether the route is on time, or to advise as to how late the route is.
 Ensure the vehicle operator is fully trained on the appropriate use of securements and utilizes them with each customer. Vehicle operators must notify dispatch immediately if a customer refuses the securements.
 There shall be a minimum of one passenger complaint for every 2,000 paratransit passengers.
 There shall be a minimum of 40,000 miles between accidents.  Ensure that each staff person who comes into contact with paratransit customers is trained on ADA requirements for interacting with individuals with disabilities.  Ensure that ADA certified individuals are given priority service. Seniors and other passengers are accommodated on a space available basis.  Ensure compliance with all other policies in place by CITY.

1.5.3 Ensure that if any of the standards in 1.5.1 and 1.5.2 are not going to be met for a given month, that a plan to remedy the issues be presented along with the monthly reports.

1.6 Transit Related Software

1.6.1 Fixed Route CAD/AVL System
Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A

Professional Services Agreement between:

The City of Tracy and MTM Transit

The CITY provides a CAD/AVL system through ETA Transit. All necessary hardware and software are provided by CITY. It is expected that CONTRACTOR will work with CITY to maintain and fix or replace equipment as necessary. CITY will pay for any hardware needed to keep the system functioning.

CONTRACTOR is expected to learn and manage the dispatching of fixed route vehicles through this system. CITY will be administrator of the system.

1.6.2 Paratransit/On-Demand System
The CITY is current in the process of awarding a contract for implementing a software system for all its on-demand type services. It is expected that the software will be implemented before the start of the contract period.

CONTRACTOR is expected to learn and manage the dispatching of on-demand vehicles through this system. CITY will be administrator of this system. The required software will be an app that can be installed on a mobile tablet device.

1.6.3 Paratransit/On-Demand Hardware
CONTRACTOR will supply and maintain the required mobile tablets to run the ondemand software application for the duration of the contract. CITY will provide a wireless internet connection on each bus to allow for operation of the device applications.

CONTRACTOR will provide one tablet for each on demand vehicle plus a minimum of two spares. Tablets must be brand new at the time of the contract start and are preferred to be Android based with a minimum screen size of 10 inches. CONTRACTOR is responsible to provide any protective cases and mounting hardware needed.

It is expected that a minimum of 8 tablets will be needed at the start of the contract, plus more as CITY acquires new vehicles.

1.7 Vehicles

1.7.1 The CONTRACTOR will provide at minimum four support vehicles for use by their staff:
(1) shop truck to be used for the maintenance staff, and (3) other vehicles to be used for road supervision/driver shuttling.

1.7.1.1 Road Supervision/Driver Shuttling Vehicles
Vehicles used for road supervision/driver shuttling will not be older than five years from the date manufacture during any period of the contract. Vehicles provided for this purpose by the CONTRACTOR must have the following:
 TRACER logo
 Must state “Road Supervisor” on the sides of the vehicle  Must be a four door vehicle
 One vehicle must be ADA accessible

1.7.1.2 Maintenance Vehicle
Vehicle used for maintenance staff will not be older than five years from the date of manufacture during any period of the contract. Vehicle provided for this purpose by the CONTRACTOR must have the following:
 TRACER logo
Docusign Envelope ID: 6A6BF070-7636-4D4B-8B71-AFDCE093F91A