Escondido City Council
September 16, 2026

CITY of ESCONDIDO
Council Meeting Agenda
WEDNESDAY, SEPTEMBER 16, 2026
4:00 PM - Closed Session (Cancelled)
5:00 PM - Regular Session
Escondido City Council Chambers, 201 North Broadway, Escondido, CA 92025

WELCOME TO YOUR CITY COUNCIL MEETING
We welcome your interest and involvement in the legislative process of Escondido. This agenda includes information about topics coming before the City Council and the action recommended by City staff.

MAYOR
Dane White

DEPUTY MAYOR
Joe Garcia (District 2)

COUNCILMEMBERS
Consuelo Martinez (District 1)
Christian Garcia (District 3)
Judy Fitzgerald (District 4)

CITY MANAGER
Sean McGlynn

CITY ATTORNEY
Michael McGuinness

CITY CLERK
Zack Beck

HOW TO WATCH
The City of Escondido provides three ways to watch a City Council meeting:

In Person On TV Online
201 N. Broadway Cox Cable Channel 19 and U-verse Channel 99 www.escondido.gov 1 Wednesday, September 16, 2026

HOW TO PARTICIPATE
The City of Escondido provides three ways to communicate with the City Council during a meeting:

In Person In Writing

Fill out Speaker Slip and Submit to City Clerk escondido-ca.municodemeetings.com Online

https://publiccomment.escondido.gov/

ASSISTANCE PROVIDED
If you need special assistance to participate in this meeting, please contact our ADA Coordinator at 760-839-4869.

Notification 48 hours prior to the meeting will enable to city to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired – please see the City Clerk.

2 Wednesday, September 16, 2026

REGULAR SESSION
5:00 PM Regular Session

MOMENT OF REFLECTION

FLAG SALUTE
The City Council conducts the Pledge of Allegiance at the beginning of every City Council meeting.

CALL TO ORDER
Roll Call: Fitzgerald, C. Garcia, J. Garcia, Martinez, White

PROCLAMATION
National Community Planning Month

ORAL COMMUNICATIONS
In addition to speaking during particular agenda items, the public may address the Council on any item which is not on the agenda provided the item is within the subject matter jurisdiction of the City Council. State law prohibits the Council from discussing or taking action on such items, but the matter may be referred to the City Manager/staff or scheduled on a subsequent agenda. Speakers are limited to only one opportunity to address the Council under Oral Communications.

CONSENT CALENDAR
Items on the Consent Calendar are not discussed individually and are approved in a single motion. However, Council members always have the option to have an item considered separately, either on their own request or at the request of staff or a member of the public.

1. AFFIDAVITS OF PUBLICATION, MAILING, AND POSTING (COUNCIL/RRB)

2. APPROVAL OF WARRANT REGISTER
Request the City Council approve the City Council and Housing Successor Agency warrants issued between August 24, 2026 to September 06, 2026.

Staff Recommendation: Approval (Finance Department: Christina Holmes, Director of Finance) 3 Wednesday, September 16, 2026

3. APPROVAL OF MINUTES: Regular meeting of September 2, 2026

4. WAIVER OF READING OF ORDINANCES AND RESOLUTIONS

5. PL24-0286- FIRST AMENDMENT TO CONSULTING AGREEMENT WITH DUDEK Request the City Council adopt Resolution No. 2026-133, approving the First Amendment to the Consulting Services Agreement with Dudek to increase the Not-To-Exceed (“NTE”) amount and extend the contract period for the completion of the City’s Urban Forest Management Plan.

Staff Recommendation: Approval (Development Services Department: Kevin Snyder, AICP, Director of Development Services)
Presenter: Pricila Roldan, Associate Planner
a) Resolution No. 2026-133

6. PUBLIC SERVICES AGREEMENT FOR SENIOR NUTRITION PROGRAM MEAL SERVICES Request the City Council Resolution No. 2026-157 authorizing a 3-year Public Services Agreement for Rowe Solutions, Inc. in the amount of $782,343 for preparation and delivery of Senior Nutrition Program meals to the Park Avenue Community Center.

Staff Recommendation: Approval (Community Services Department: Joseph Goulart, Director of Public Works)
Presenter: Nicole White, Community Services Manager
a) Resolution 2026-157

7. CITY CONFLICT OF INTEREST CODE UPDATE
Request the City Council adopt Resolution No. 2026-160, amending the City of Escondido’s Conflict of Interest Code pursuant to the California Political Reform Act, to update the list of designated public employees and public officials who are required to file a statement of economic interest and provide required disclosure categories.

Staff Recommendation: Approval (City Attorney's Office: Dare DeLano, Interim City Attorney) a) Resolution No. 2026-160

4 Wednesday, September 16, 2026

8. FIRST AMENDMENT TO PUBLIC SERVICES AGREEMENT WITH NORTH STATE ENVIRONMENTAL FOR

HAZARDOUS WASTE DISPOSAL SERVICES
Request the City Council adopt Resolution No. 2026-144, authorizing the Mayor to execute, on behalf of the City, a First Amendment to the Public Services Agreement (“PSA”) with North State Environmental in the amount of $40,000, bringing the total not-to-exceed contract amount to $240,000.

Staff Recommendation: Approval (Utilities Department: Daniel Peterson, Director of Utilities) Presenter: Daniel Peterson, Director of Utilities
a) Resolution No. 2026-144

9. FISCAL YEAR 2026-27 REGIONAL REALIGNMENT RESPONSE GRANT AND BUDGET ADJUSTMENT Request the City Council adopt Resolution No. 2026-154 (1) authorizing the Chief of Police to accept a Fiscal Year 2026-27 Regional Realignment Response Grant in the amount of $80,000 from the State of California Board of Community Corrections; (2) authorizing the Chief of Police or his designee to execute grant documents on behalf of the City; and (3) approving budget adjustments needed to spend grant funds.

Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Ken Plunkett, Chief of Police
a) Resolution No. 2026-154

10. FISCAL YEAR 2024-25 U.S. DEPARTMENT OF JUSTICE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT – LOCAL SOLICITATION AND BUDGET ADJUSTMENT
Request the City Council adopt Resolution No. 2026-149 to (1) authorize the Police Department to accept a $40,876 Fiscal Year 2024-25 Edward Byrne Memorial Justice Assistance Grant (JAG); (2) authorize the Chief of Police or his designee to execute grant documents on behalf of the City; and (3) approve budget adjustments needed to spend grant funds. Grant funds will cover salary expenses for part-time patrol technicians.

Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Ken Plunkett, Chief of Police
a) Resolution No. 2026-149

5 Wednesday, September 16, 2026

11. AN ASSIGNMENT, ASSUMPTION, AND AMENDMENT OF RECIPROCAL PARKING AGREEMENT BY AND BETWEEN THE CITY OF ESCONDIDO (“CITY”), ESCONDIDO CHAMBER OF COMMERCE, AND PRECISION CLUB, LLC.

Request the City Council adopt Resolution No. 2026-159 authorizing the Mayor to execute, on behalf of the City, an Assignment, Assumption, and Amendment of Reciprocal Parking Agreement (“Assignment”) by and between the City of Escondido, Escondido Chamber of Commerce, and Precision Club, LLC.

Staff Recommendation: Approval (Economic Development Department: Christopher McKinney, Deputy City Manager)
Presenter: Christopher McKinney, Deputy City Manager
a) Resolution No. 2026-159

CONSENT RESOLUTIONS AND ORDINANCES (COUNCIL/RRB)
The following Resolutions and Ordinances were heard and acted upon by the City Council/RRB at a previous City Council/Mobilehome Rent Review meeting. (The title of Ordinances listed on the Consent Calendar are deemed to have been read and further reading waived.)

12. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ESCONDIDO, CALIFORNIA, AMENDING CHAPTERS 5, 10, 18, AND 28 OF THE ESCONDIDO MUNICIPAL CODE TO REGULATE BICYCLES,

NONMOTORIZED VEHICLES, AND MOBILITY DEVICES
Approved on August 26, 2026 with a vote of 4/1 (White - No) a) Ordinance No. 2026-07 (Second Reading and Adoption)

13. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ESCONDIDO, CALIFORNIA, APPROVING AND

ADOPTING THE ESCONDIDO POLICE DEPARTMENT MILITARY EQUIPMENT USE POLICY Approved on August 26, 2026 with a vote of 5/0.
a) Ordinance No. 2026-16 (Second Reading and Adoption)

14. AN INTERIM ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ESCONDIDO, CALIFORNIA, PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65858 ESTABLISHING A FORTY-FIVE (45) DAY

MORATORIUM ON THE ESTABLISHMENT, EXPANSION, OR INTENSIFICATION OF DATA CENTERS AND OTHER SIMILAR HIGH-INTENSITY COMPUTING USES WITHIN THE CITY OF ESCONDIDO; AND FINDING

THE ACTION TO BE EXEMPT FROM CEQA
Approved on August 26, 2026 with a vote of 5/0.
a) Ordinance No. 2026-18 (Second Reading and Adoption)
6 Wednesday, September 16, 2026

CURRENT BUSINESS

15. APPEAL OF THE AUGUST 10, 2026 PUBLIC ART COMMISSION DECISION TO RETAIN ARTWORK OF “THE ALBERT H. BEACH HOUSE” ON A TRAFFIC SIGNAL BOX LOCATED AT 5TH AVENUE AND JUNIPER STREET Request the City Council consider an appeal of an August 10, 2026 decision of the Public Art Commission (“PAC”) submitted by Julie Anne Moore and Mark Moore.

Staff Recommendation: None (Economic Development Department: Christopher McKinney, Deputy City Manager)
Presenter: Christopher McKinney, Deputy City Manager

16. A CONSULTING SERVICES AGREEMENT WITH JONES LANG LASALLE AMERICAS, INC. FOR REAL

PROPERTY CONSULTING SERVICES
Request the City Council adopt Resolution No. 2026-147 authorizing the Mayor to execute, on behalf of the City, a Consulting Services Agreement (“CSA”) with Jones Lang LaSalle Americas, Inc. (referred to herein as “JLL” or “Consultant”) for real property consulting services.

Staff Recommendation: Approval (Economic Development Department: Christopher McKinney, Deputy City Manager)
Presenters: Francisco Vargas, Management Analyst – Economic Development; Timer Paida, Management Analyst – Real Property
a) Resolution No. 2026-147

17. LETTER IN SUPPORT OF THE NORTH COUNTY TRANSIT DISTRICT APPLICATION TO THE FEDERAL TRANSIT ADMINISTRATION FISCAL YEAR 2026 GRANTS FOR BUSES AND BUS FACILITIES Request the City Council authorize the Mayor to execute a letter, on behalf of the City of Escondido, in support of the North County Transit District application to the Federal Transit Administration for funding under the Fiscal Year 2026 Grants for Buses and Bus Facilities Program for the Bus Security Camera Modernization Project.

Staff Recommendation: None (City Clerk’s Office: Zack Beck, City Clerk) Presenter: Joe Garcia, Deputy Mayor

7 Wednesday, September 16, 2026

WORKSHOP

18. DEVELOPMENT SERVICES STREAMLINING UPDATE
Request the City Council receive and file the Development Services Streamlining update.

Staff Recommendation: None (Development Services Department: Kevin Snyder, Director of Development Services)
Presenters: Megan Crooks, Management Analyst II, and Kevin Snyder, Director of Development Services

FUTURE AGENDA

19. FUTURE AGENDA
The purpose of this item is to identify issues presently known to staff or which members of the City Council wish to place on an upcoming City Council agenda. Council comment on these future agenda items is limited by California Government Code Section 54954.2 to clarifying questions, brief announcements, or requests for factual information in connection with an item when it is discussed.

Staff Recommendation: None (City Clerk's Office: Zack Beck)

COUNCILMEMBERS SUBCOMMITTEE REPORTS AND OTHER REPORTS
CITY MANAGER’S REPORT
The most current information from the City Manager regarding Economic Development, Capital Improvement Projects, Public Safety, and Community Development.

ORAL COMMUNICATIONS
In addition to speaking during particular agenda items, the public may address the Council on any item which is not on the agenda provided the item is within the subject matter jurisdiction of the City Council. State law prohibits the Council from discussing or taking action on such items, but the matter may be referred to the City Manager/staff or scheduled on a subsequent agenda. Speakers are limited to only one opportunity to address the Council under Oral Communications.

ADJOURNMENT

UPCOMING MEETING SCHEDULE
Wednesday, September 30, 2026 4:00 & 5:00 PM Closed Session, Regular Meeting, Council Chambers Wednesday, October 07, 2026 4:00 & 5:00 PM Closed Session, Regular Meeting, Council Chambers

8 Wednesday, September 16, 2026

SUCCESSOR AGENCY
Members of the Escondido City Council also sit as the Successor Agency to the Community Development Commission, Escondido Joint Powers Financing Authority, and the Mobilehome Rent Review Board.

CEQA STATEMENT
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA under Guideline Sections 15060(c), 15061(b), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065

9 Consent Item No. 1 September 16, 2026

A F F I D A V I T S

OF

I T E M

P O S T I N G – NONE

10 Item1.

STAFF REPORT

September 16, 2026
File Number 0400-40

SUBJECT

APPROVAL OF WARRANT REGISTER

DEPARTMENT
Finance

RECOMMENDATION
Approval for City Council and Housing Successor Agency warrants issued between August 24, 2026 to September 06, 2026
Staff Recommendation: Approval (Finance Department: Christina Holmes) ESSENTIAL SERVICE – Internal requirement per Municipal Code Section 10 COUNCIL PRIORITY –

FISCAL ANALYSIS
The total amount of the warrants for the following periods are as follows:

Dates 08/24/2026 to 09/06/2026
Total $8,769,960.86
Number of Warrants 400

BACKGROUND
The Escondido Municipal Code Section 10-49 states that warrants or checks may be issued and paid prior to audit by the City Council, provided the warrants or checks are certified and approved by the Director of Finance as conforming to the current budget. These warrants or checks must then be ratified and approved by the City Council at the next regular Council meeting. 11 Item2.

September 2, 2026 Escondido City Council Minutes Page 1 of 5

CLOSED SESSION
4:00 PM

CALL TO ORDER

1. Roll Call: Fitzgerald, C. Garcia, J. Garcia, Martinez, White

ORAL COMMUNICATIONS
None

CLOSED SESSION

I. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION (Government Code § 54956.9(d)(1))
a. Edward Bustin
Workers’ Compensation Appeals Board Case No. ADJ20428345

II. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Government Code § 54956.9(d)(4))
a. Potential initiation of litigation against Las Ventanas Village Partnership, L.P.

ADJOURNMENT
Mayor White adjourned the meeting at 4:30 p.m.

______________________________ _______________________________

MAYOR CITY CLERK

12 Item3.

September 2, 2026 Escondido City Council Minutes Page 2 of 5

REGULAR SESSION
5:00 PM Regular Session

MOMENT OF REFLECTION

FLAG SALUTE
The City Council conducts the Pledge of Allegiance at the beginning of every City Council meeting.

CALL TO ORDER
Roll Call: Fitzgerald, C. Garcia, J. Garcia, Martinez, White

PROCLAMATION
Pollution Prevention Month
William and Nancy Sharer "Passageway to the Sun" Painting Donation

CLOSED SESSION REPORT

ORAL COMMUNICATIONS
None

CONSENT CALENDAR
Motion: White; Second: Fitzgerald; Approved: 5-0

1. AFFIDAVITS OF PUBLICATION, MAILING, AND POSTING (COUNCIL/RRB)

2. APPROVAL OF WARRANT REGISTER
Request the City Council approve the City Council and Housing Successor Agency warrants issued between August 17, 2026 to August 23, 2026.

Staff Recommendation: Approval (Finance Department: Christina Holmes, Director of Finance)

3. APPROVAL OF MINUTES: Regular meeting of August 26, 2026 13 Item3.

September 2, 2026 Escondido City Council Minutes Page 3 of 5

4. WAIVER OF READING OF ORDINANCES AND RESOLUTIONS

5. APPROVAL OF CALPERS INDUSTRIAL DISABILITY RETIREMENT FOR POLICE OFFICER

CHRISTIAN BAECHLI
Request the City Council adopt Resolution No. 2026-113, approving the California Public Employees’ Retirement System (CalPERS) Industrial Disability Retirement for Police Officer Christian Baechli. (File Number 0170-57)
Staff Recommendation: Approval (Human Resources Department: Jessica Perpetua, Director of Human Resources)
Presenter: Jessica Perpetua, Director of Human Resources a) Resolution No. 2026-113

6. REQUEST FOR AUTHORITY TO ACCEPT GRANT FUNDS AND EXECUTION OF GRANT AGREEMENTS AND FORMS FOR THE PROJECT BPMP-5081(032) – CITY WIDE BRIDGE

MAINTENANCE PROJECT
Request the City Council adopt Resolution No. 2026-141 authorizing City officers, or their designees, on behalf of the City, to accept grant funds in the amount of $252,074 and to execute all grant forms and agreements necessary for funding and completion of the City-Wide Bridge Maintenance Project. (File Number 0480-70)
Staff Recommendation: Approval (Development Services Department: Kevin Snyder, Development Services Director)
Presenter: Jason Christman, Interim City Engineer
a) Resolution No. 2026-141

CURRENT BUSINESS

7. APPOINTMENT OF INTERIM CITY ATTORNEY AND AUTHORIZATION TO ENTER INTO

EMPLOYMENT AGREEMENT
Request the City Council adopt Resolution No. 2026-145 (1) appointing M. Dare DeLano as Interim City Attorney and (2) authorizing the Mayor to execute an employment agreement for the Interim City Attorney. (File Number 0610-70)
Staff Recommendation: Approval (Human Resources Department: Jessica Perpetua, Director of Human Resources; City Attorney’s Office: Michael McGuinness, City Attorney) Presenter: Jessica Perpetua, Director of Human Resources 14 Item3.

September 2, 2026 Escondido City Council Minutes Page 4 of 5

a) Resolution No. 2026-145
Motion: Fitzgerald; Second; J. Garcia; Approved: 5-0

8. HOMELESS UPDATE
Request the City Council adopt Resolution No. 2026-151 (1) authorizing the Chief of Police to facilitate and conduct two Request for Proposal (“RFP”) processes: for services related to temporary sobering services, including a sobering center and for homeless outreach services; (2) approving the execution of documents on behalf of the City following the RFP process by authorized City officers; and (3) approving the budget adjustments necessary to fund costs related to the procurement, implementation, and operation of temporary sobering services and homeless outreach services. (File Number 0260-45)
Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Ken Plunkett, Chief of Police
a) Resolution No. 2026-151
Suzanne Cook – Expressed concern regarding homelessness leading to substance abuse and the condition of pets experiencing homelessness in Escondido.

Motion: White; Second: J. Garcia; Approved: 5-0

FUTURE AGENDA

9. FUTURE AGENDA
The purpose of this item is to identify issues presently known to staff or which members of the City Council wish to place on an upcoming City Council agenda. Council comment on these future agenda items is limited by California Government Code Section 54954.2 to clarifying questions, brief announcements, or requests for factual information in connection with an item when it is discussed.

Staff Recommendation: None (City Clerk's Office: Zack Beck, City Clerk) J. Garcia / White - Letter of support for a North County Transit District Grant

COUNCILMEMBERS SUBCOMMITTEE REPORTS AND OTHER REPORTS
CITY MANAGER’S REPORT
15 Item3.

September 2, 2026 Escondido City Council Minutes Page 5 of 5

The most current information from the City Manager regarding Economic Development, Capital Improvement Projects, Public Safety, and Community Development.

ORAL COMMUNICATIONS
Angel Rodriguez – Expressed concern regarding homelessness.

ADJOURNMENT
Mayor White adjourned the meeting at 6:30 p.m.

______________________________ _______________________________

MAYOR CITY CLERK

16 Item3.
17 Item4.

STAFF REPORT

September 16, 2026
File Number 0600-10; A-3610-1

SUBJECT
PL24-0286- FIRST AMENDMENT TO CONSULTING AGREEMENT WITH DUDEK

DEPARTMENT
Planning Services, Development Services

RECOMMENDATION
Request the City Council adopt Resolution No. 2026 -133, approving the First Amendment to the Consulting Services Agreement with Dudek to increase the Not -To-Exceed (“NTE”) amount and extend the contract period for the completion of the City’s Urban Forest Management Plan.

Staff Recommendation: Approval (Development Services: Kevin Snyder, AICP, Director of Development Services)
Presenter: Pricila Roldan, Associate Planner
ESSENTIAL SERVICE – Yes, internal requirement in support of Land Use/Development; Maintenance of Parks Facilities/Open Spaces
COUNCIL PRIORITY – Drive Community and Land Development

FISCAL ANALYSIS
The First Amendment to the Consulting Services Agreement (“CSA”) with Dudek (“Consultant”) would not impact Development Services adopted Fiscal Year 2025/26 budget or the General Fund. Funding for the CSA would be sourced from the original $665,500 U.S. Department of Agriculture’s (“USDA”) Urban and Community Forestry Program Subaward (“Grant”).

PREVIOUS ACTION
On August 14, 2024, the Escondido City Council adopted Resolution No. 2024 -127. This Resolution authorized staff to receive grant funds from the USDA Urban and Community Forestry Program Subaward, in the amount of $665,500, and execute all grant-related agreements and documents necessary to receive and expend the funds for the completion of the Urban Forestry Management Plan (“UFMP”).

Subsequently, v ia Resolution No. 2025-09, City Council deemed i t to be in the best public interest to execute a consulting agreement with Dudek in the amount of $344,000 (Attachment “1”). As a result, 18 Item5.

Dudek was tasked with conducting analyses, community outreach, inventory collection, and development of a City UFMP.

BACKGROUND
On January 27, 2025, the U.S. Office of Management and Budget released memorandum M -25-13 (Attachment “2”) which, in part, placed a temporary pause on agency grant, loan, and other financial assistance programs. As a result, the City’s UFMP grant administrator, Green Latinos, recommended to pause all grant-related work activities and minimize any unreimbursed expenses.

On March 13, 2025, Green Latinos held a virtual meeting to inform grantees that grant payments would resume. However, budget cuts anticipated by the Department of Government Efficiency meant that there would be no certainty on sustainability of the program; therefore, all grantees were encouraged to expend grant funds by September 30, 2025. This direction reduced the project sc hedule from 22 months to six months.

In response to changes, City staff decided to (1) fast track the UFMP Development and (2) shift a portion of the Grant’s watering and maintenance funds to tree plantings. Staff leveraged existing efforts including Escondido’s existing Free Street Tree Program and Dudek’s ongoing inventory collection efforts to facilitate tree plantings in residential neighborhoods. In partnership with the City’s Public Works staff, Dudek facilitated tree requests from City residents which comprised of email communications and calls, tree species confirmation, and two site assessments for each planting.

On July 2, 2025, the U .S. Forest Service provided an update which reassured that grant timelines would follow the original executed project completion date of November 30, 2027. Since then, staff have been working closely with Dudek to ensure deliverables are completed within the grant completion date .

However, coordination the Free Street Tree Program took more time and labor from Dudek’s contract than expected, which has subsequently resulted in a shortfall in funding to complete the UFMP.

Staff recommend a shift of $19,900 in Grant funds from the City’s tree watering and maintenance task to Dudek’s CSA . The additional funds would increase the NTE amount from $344,00 to $363,900 and decrease the City’s tree watering and maintenance funding from its initial NTE of $199,000 to $179,100.

Table 1 provides a breakdown of the Grant award and the anticipated changes that would result from this request. Additional details can be found on the Green Latinos Urban & Community Forestry Program Subaward Agreement (Attachment “3”).

19 Item5.

Table 1. Proposed Budget Change
Item Responsible Party Original Funding
Amount Change New Funding
Amount
Contract management
and staff Support City of Escondido $62,000.00 $0 $62,000.00 UFMP development and
legislative document
updates
Dudek $344,000 (+) $19,900 $363,900
Tree care and
maintenance
West Coast
Arborists $199,000 (-) $19,900 $179,100
Indirect charges City of Escondido $60,500 $0 $60,500
Total: $665,500 $0 $665,500

Staff also recommend a n extension of time in the contract agreement expiring November 15, 2026 to March 31, 2027. The $19,900 dollar amount is the maximum that could be carried over between the Grant’s tasks per the City’s agreement with Green Latinos. Additional funds and time would allow Dudek staff to conduct an Urban Forestry Open House and finalize the UFMP document.

RESOLUTIONS
a. Resolution No. 2026-133
b. Resolution No. 2026-133— Exhibit “A”— First Amendment to Consulting Agreement with Dudek

ATTACHMENTS
a. Attachment “1”— Consulting Agreement with Dudek
b. Attachment “2”— U.S. Office of Management and Budget Memorandum M-25-13 c. Attachment “3”— Green Latinos Urban & Community Forestry Program Subaward Agreement

20 Item5.

RESOLUTION NO. 2026-133

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE MAYOR

TO EXECUTE, ON BEHALF OF THE CITY, A FIRST

AMENDMENT TO THE CONSULTING AGREEMENT WITH

DUDEK FOR THE DEVELOPMENT OF AN URBAN

FORESTRY MANAGEMENT PLAN

WHEREAS, on August 14, 2024, the City Council adopted Resolution No. 2024-127 authorizing the City to receive $665,500 in Inflation Reduction Act funding to develop an Urban Forestry Management Plan and for two years of watering and tree maintenance for Arbor Day tree plantings in 2025 and 2026 ; and
WHEREAS, City Council deemed it to be in the best pu blic interest to execute a consulting agreement with Dudek in the amount of $344,000 to conduct analyses and outreach to develop an Urban Forestry Management Plan; and
WHEREAS, additional funding in the amount of $ 19,900 is required to finalize outreach and development of the Urban Forest Management Plan; and
WHEREAS, Development Services staff propose to leverage USDA grant funding to cover budget shortfall; and
WHEREAS, approval of the proposed First Amendment will br ing the total contract price of the agreement to a Not to Exceed price of $363,900.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California , as follows:

1. That the above recitations are true.
21 Item5.

2. That the Mayor is authorize d to execute, on behalf of the City, a First Amendment in the amount of $ 19,900 to the Consulting Agreement with Dudek, which is attached and incorporated to this Resolution as Exhibit “A”, and subject to final approval as to form by the City Attorney. 22 Item5.

Resolution No. 2026-133
Exhibit “A”

First Amendment - 1 - CAO: 04/23/2024
To Consulting Agreement

CITY OF ESCONDIDO

FIRST AMENDMENT TO CONSULTING AGREEMENT
This First Amendment to Consulting Agreement (“First Amendment”) is made and entered into as of the last signature date set forth below (“Effective Date”),

Between: CITY OF ESCONDIDO
a California municipal corporation
201 N. Broadway
Escondido, CA 92025
Attn: Pricila Roldan, Associate Planner
760-839-4546
("CITY")

And: DUDEK
a California corporation
225 South Lake Avenue, Suite M210
Pasadena, CA 91101
Attn: Kanami Otani, Project Manager
626-204-9803
("CONSULTANT").
(The CITY and CONSULTANT each may be referred to herein as a “Party” and collectively as the “Parties.”)
WHEREAS, the Parties entered into that certain Consulting Agreement dated March 25, 2025 (“Agreement”), wherein CITY retained CONSULTANT to provide services to develop the City of Escondido Comprehensive Urban Forestry Management Plan (UFMP) and Program , as more specifically described in the Agreement; and
WHEREAS, the Parties desire to extend the Agreement and include additional funding to furnish all Services as described in “Attachment A” to this First Amendment, which is attached hereto and incorporated herein by this reference.

NOW, THEREFORE, in consideration of the mutual covenants, promises, terms, and conditions set forth herein, and the mutual benefits derived therefrom, the Parties hereby agree as follows:

1. The CON SULTANT shall furnish all of the Services described in “Attachment A ” to this First Amendment.

2. Personnel. The performance of the Services by certain professionals is significant to the CITY. As such, CONSULTANT shall only assign the persons listed on Attachment “B”, attached to this First Amendment and incorporated herein by this reference (“Personnel List”), to perform the Services.

CONSULTANT shall not add or remove persons from the Personnel List without the City’s prior 23 Item5.

Resolution No. 2026-133
Exhibit “A”

First Amendment - 2 - CAO: 04/23/2024
To Consulting Agreement

written consent. If CONSULTANT has not d esignated a person to perform a component of the Services, CONSULTANT shall not assign such component of the Services to a person without obtaining the City’s prior written consent. CONSULTANT shall not subcontract any component of the Services without obtaining the City’s prior written consent.

3. The CITY will compensate CONSULTANT in an additional amount not to exceed the total sum of $19,900, pursuant to the conditions contained in “Attachment A” to this First Amendment.

4. All other terms of the Agreement not referenced in this First Amendment shall remain unchanged and in full force and effect. In the event of a conflict between a provision of the Agreement and this First Amendment, this First Amendment shall prevail.

5. This First Amendment and the Agreement, together with any attachments or other documents described or incorporated therein, if any, constitute the entire agreement and understanding of the Parties, and there are no other terms or conditions, written or oral, controlling this matter.

6. This First Amendment may be executed on separate counterparts that, upon completion, may be assembled into and shall be construed as one document. Delivery of an executed signature page of this First Amendment by electronic means, including an attachment to an email, shall be effective as delivery of an executed original.

7. Unless a different date is provided in this First Amendment, the effective date of this First Amendment shall be the latest date of execution set forth by the names of the signatories below.

(SIGNATURE PAGE FOLLOWS)

24 Item5.

Resolution No. 2026-133
Exhibit “A”

First Amendment - 3 - CAO: 04/23/2024
To Consulting Agreement

IN WITNESS WHEREOF, this First Amendment is executed by the Parties or their duly authorized representatives as of the Effective Date:

CITY OF ESCONDIDO

Date: __________________ ____________________________________ Dane White, Mayor

DUDEK

Date: __________________ ___________________________________ Amy M. Paul, Secretary

APPROVED AS TO FORM:

OFFICE OF THE CITY ATTORNEY
MICHAEL R. MCGUINNESS, CITY ATTORNEY

BY: __________________________

DATE: _________________

THE CITY OF ESCONDIDO DOES NOT DISCRIMINATE AGAINST QUALIFIED PERSONS WITH DISABILITIES.

25 Item5.

Resolution No. 2026-133
Exhibit “A”

First Amendment - 4 - CAO: 04/23/2024
To Consulting Agreement

ATTACHMENT “A”
Scope of Work

A. General

DUDEK, a California corporation (“Consultant”) will provide the City of Escondido, a California municipal corporation (“City”) with consulting services related to the development of the City’s Comprehensive Urban Forestry Management Plan (UFMP) and Program.

B. Location

Consultant to provide services in relation to the C ity’s UFMP and Program at various locations, including certain services at 200 N. Broadway, Escondido, CA 92025.

C. Services

Consultant shall continue to provide services as described in the Agreement. Pursuant to this First Amendment, Consultant shall also provide the following services:

Task 5.2: Project Management and Quality Assurance – Project management and quality assurance is intrinsic work associated with long-term, complex projects. The consultant has and continues to provide task 5.2 services. This amendment is an opportunity to formalize services as a task.

D. Scheduling

Consultant to schedule specific dates of work in advance by contacting Pricila Roldan at 760 -839- 4546 or [email protected]. Further instructions will be provided upon scheduling.

E. Contract Price and Payment Terms

The contract price of this First Amendment shall not exceed $19,900. The contract price of this First Amendment ($19,900) will bring the total contract price of the Agreement to $363,900. The contract price of this First Amendment includes all labor, materials, equipment, and transportation required to perform the work. Services will be billed as services are performed. Payment will be made after services have been performed and within 30 days of receipt of an invoice for those services.

F. Term

Pursuant to this First Amendment, the term of the Agreement shall be extended through March 31, 2027.

26 Item5.

Resolution No. 2026-133
Exhibit “A”

First Amendment - 5 - CAO: 04/23/2024
To Consulting Agreement

ATTACHMENT “B”
Personnel List

Pursuant to Section 2 of the this First Amendment, CONSULTANT shall only assign performance of Services to persons listed below.

1. Kanami Otani, Specialist III, Dudek, [email protected]

2. Ryan Allen, Senior Specialist III, Dudek, [email protected]

3. Jared Davis, Analyst V, Dudek,[email protected]

4. Noah Stamm, Specialist IV, Dudek, [email protected]

5. Matthew Crockett, Analyst V, Dudek, [email protected]

6. Katrina Burritt, Specialist IV, Dudek, [email protected]

7. Hansen Leclair, Analyst IV, Dudek, [email protected]

8. Curtis Battle, GIS Analyst IV, Dudek, [email protected]

9. Erika Kash, Specialist IV, Dudek, [email protected]

10. Kelly Bray, Senior Specialist III, Dudek, [email protected]

11. Alexandria Reed, Senior Specialist I, Dudek, [email protected]

12. Raoul Ranoa, Creative Services IV, Dudek, [email protected]

13. Kathryn Landoe, Technical Editor ll, Dudek, [email protected]

14. Michael Sweesy, Project Director/Environmental, Dudek, [email protected]

15. Connor Rudmann, Analyst IV, Dudek, [email protected]

16. Cameron Stecki, Analyst V, Dudek, [email protected]

17. Sadie Julin, Senior Specialist II, Dudek, [email protected]

18. Kevin Cullinen, Specialist III, Dudek, [email protected]

19. Christopher Kallstrand, Senior Specialist II, Dudek, [email protected]

20. Christopher Auger, GIS Analyst III, Dudek, [email protected]

21. Aida Castro, Analyst V, Dudek, [email protected]

22. Dana Link-Herrera, Specialist IV, Dudek, [email protected]

23. Asha Bleier, Project Director/Environmental, Dudek, [email protected]

24. Austin Ott, Project Director/Environmental, Dudek, [email protected]

25. Scott Eckardt, Senior Specialist IV, Dudek, [email protected]

26. Christine Pereira, Analyst V, Dudek, [email protected]

27. Nathan Reid, GIS Analyst, Dudek, [email protected]

28. Carmen Garcia, GIS Analyst, Dudek, [email protected]

29. Mark McGinnis, Senior Specialist III, Dudek, [email protected]

30. Alison Sells, Analyst IV, Dudek, [email protected]

31. Christopher Starbird, GIS Analyst V, Dudek, [email protected]

32. Christopher Silcox, Creative Services II, Dudek, [email protected]

33. Karen Casteneda, Creative Services II, Dudek, [email protected] CONSULTANT shall not add or remove persons from this Personnel List without the City’s prior written consent. If CONSULTANT has not designated a person to perform a component of the Services, CONSULTANT shall not assign such component of the Services to a person without obtaining the City’s prior written consent. CONSULTANT shall not subcontract any component of the Services without obtaining the City’s prior written consent.

Acknowledged by:

Date: __________________ ___________________________________ DUDEK

27 Item5.

Resolution No. 2025-09
Exhibit “A”

Consulting Agreement (v2) - 1 - CAO:04/23/2024

CITY OF ESCONDIDO

CONSULTING AGREEMENT
Thi
s Consulting Agreement (“Agreement”) is made and entered into as of the last signature date set forth below (“Effective Date”),
B
etween: CITY OF ESCONDIDO
a California municipal corporation
201 N. Broadway
Escondido, CA 92025
Attn: Pricila Roldan, Associate Planner
(760) 839
-4546
("CITY")
A
nd: DUDEK
a California corporation
225 South Lake Avenue, Suite M210
P
asadena, CA 91101
Attn: Kanami Otani, Project Manager
626
-204-9803
("CONSULTANT").
(
The CITY and CONSULTANT each may be referred to herein as a “Party” and collectively as the “Parties.”)
WHEREAS, the CITY has determined that it is in the CITY’s best interest to retain the professional services of a consultant to develop the City of Escondido Comprehensive Urban Forestry Management Plan (UFMP) and Program;
WHEREAS, CONSULTANT is considered competent to perform the necessary professional services for the CITY; and
WHEREAS, the CITY and CON SULTANT desire to enter into this Agreement for the per - formance of the Services described herein.

NOW, THEREFORE, in consideration of the mutual covenants, promises, terms, and conditions set forth herein, and the mutual benefits derived therefrom, the Parties hereby agree as follows:

1. Description of Services. C ONSULTANT shall furnish all of the Services described in the Scope of Work, which is attached to this Agreement as Attachment “A” and incorporated herein by thi s reference (“Services”).

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2. Compensation. In exchange for CONSULTANT’s completion of the Services, the CITY shall pay, and CONSULTANT shall accept in full, an amount not to exceed the sum of $344,000.

CONSULTANT shall be compensated only for performance of the Services described in this Agreement. No compensation shall be provided for any other work or services without the CITY’s prior written consent. If this Agreement is amended at any time, additional compensation of CONSULTANT contained in any subsequent amendments shall not exceed a cumulative total of 25% of the maximum payment provided for in this Section 2, unless approved by r esolution of the City Council.

3. P
erformance. CON SULTANT shall faithfully perform the Services in a proficient manner, to the satisfaction of the CITY, and in accord with the terms of this Agreement. CONSULTANT shall be responsible for the professional quality, technical accuracy, timely completion, and coordination of all reports and other information furnished by CONSULTANT pursuant to this Agreement, except that CONSULTANT shall not be responsible for the accuracy of information supplied by the CITY.

4. P
ersonnel . The performance of the Services by certain professionals is significant to the CITY. As such, CONSULTANT shall only assign the persons listed on Attachment “B”, attached to this Agreement and incorporated herein by this reference (“Personnel List”), to perform the Services.

CONSULTANT shall not add or remove persons from the Personnel List without the City’s prior written consent. If CONSULTANT has not designated a person to perform a component of the Services, CONSULTANT shall not assign such component of the Services to a person without obtaining the City’s prior written consent. CONSULTANT shall not subcontract any component of the Services without obtaining the City’s prior written consent.

5. Ter
mination. The Parties may mutually terminate this Agreement through a writing signed by both Parties. The CITY may terminate this Agreement for any reason upon providing CONSULTANT with 10 days’ advance written notice. CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination. If the CITY terminates this Agreement due to no fault or failure of performance by CONSULTANT, then CONSULTANT shall be compensated based on the work satisfactorily performed at the time of such termination. In no event shall CONSULTANT be entitled to receive more than the amount that would be paid to CONSULTANT for the full performance of the Services.

6. C
ity Property . All original documents, drawings, electronic media, and other materials prepared by CONSULTANT pursuant to this Agreement immediately become the exclusive property of the CITY, and shall not be used by CONSULTANT for any other purpose without the CITY’s p rior written consent.

7. Ins urance Requirements .
a. CONSULTANT shall procure and maintain, at its own cost, during the entire term of this Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the Services, and the results of such work, by CONSULTANT, its agents, representatives, employees, or subcontractors. Insurance coverage shall be at least as broad as the following:
(1) Commercial General Liability. Insurance Services Office (“ISO”) Form CG 00 01 covering Commercial General Liability on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury, with limits no less than $2,000,000 per occurrence and $4,000,000 general aggregate. (2) Automobile Liability. ISO Form CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired (Code 8) and non-owned autos (Code 9), with limits no less than $1,000,000 per accident for bodily injury and property damage, unless waived by the CITY and approved in writing by the CITY’s Risk and Safety Division.

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(3) Workers’ Compensation. Worker’s Compensation as requi red by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.
(4) Professional Liability (Errors and Omissi ons). Professional Liability ( Errors and Omissions) appropriate to CONSULTANT’s profession, with limits no less than $2,000,000 per occurrence or claim and $2,000,000 aggregate.
(5) If CONSULTANT maintains broader coverage and/or higher limits than the minimums otherwise required by this Agreement, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONSULTANT. b. Each insurance policy required by this Agreement must be acceptable to the City Attorney and shall meet the following requirements:
(1) Acceptability of Insurers. Insurance coverage must be provided by an insurer authorized to conduct business in the state of California with a current A.M. Best’s rating of no less than A-: FSC VII, or as approved by the CITY.
(2) Additional Insured Status . Both the Commercial General Liability and the Automobile Liability policies must name the CITY (including its officials, officers, agents, employees, and volunteers) specifically as an additional insured under the policy on a separate endorsement page. The Commercial General Liability additional insured endorsement shall be at least as broad as ISO Form CG 20 10 11 85, or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38, and CG 20 37 if a later edition is used. The Automobile Liability endorsement shall be at least as broad as ISO Form CA 20 01.
(3) Primary Coverage . CONSULTANT’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the CITY, its officials, officers, agents, employees, and volunteers. Any insurance or self -insurance maintained by the CITY, its officials, officers, agents, employees, or volunteers shall be in excess of CONSULTANT’s insurance and shall not contribute with it. (4) Notice of Cancellation . Each insurance policy shall provide that coverage shall not be canceled, except with prior written notice to the CITY. (5) Subcontractors. If applicable, CONSULTANT shall require and verify that all subcontractors maintain insurance meeting all the requirements stated within this Agreement, and CONSULTANT shall ensure that the CITY (including its officials, officers, agents, employees, and volunteers) is an additional insured on any insurance required from a subcontractor.
(6) Waiver of Subrogation. CONSULTANT hereby grants to the CITY a waiver of any right to subrogation that any insurer of CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this subsection shall apply regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer. Any Workers’ Compensation policy required by this Agreement shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONSULTANT, its agents, representatives, employees, and subcontractors.
(7) Self-Insurance. CONSULTANT may, with the CITY’s prior written consent, fulfill some or all of the insurance requirements contained in this Agreement under a plan of self- insurance. CONSULTANT shall only be permitted to utilize such self-insurance if, in the opinion of the CITY, CONSULTANT’s (i) net worth and (ii) reserves for payment of claims of liability against CONSULTANT are sufficient to adequately compensate for the lack of Doc ID: fed0bdeb0cbfc6bcedfdd0e98ec2fb111a39ea39
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other insurance coverage required by this Agreement. CONSULTANT’s utilization of self- insurance shall not in any way limit the liabilities assumed by CONSULTANT pursuant to this Agreement.
(8) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY.
c. Verification of Coverage. At the time CONSULTANT executes this Agreement, CONSULTANT shall provide the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting the insurance coverage required by this Agreement), which shall meet all requirements under this Agreement. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by this Agreement, at any time. d. Special Risks or Circumstances . The CITY reserves the right, at any point during the term of this Agreement, to modify the insurance requirements in this Agreement, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. e. No Limitation of Obligations. The insurance requirements in this Agreement, including the types and limits of insurance coverage CONSULTANT must maintain, and any approval of such insurance by the CITY, are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including but not limited to any provisions in this Agreement concerning indemnification. f. Failure to comply with any of the insurance requirements in this Agreement, including, but not limited to, a lapse in any required insurance coverage during the term of this Agreement, shall be a material breach of this Agreement. In the event that CONSULTANT fails to comply with any such insurance requirements in this Agreement, in addition to any other remedies the CITY may have, the CITY may, at its sole option, (i) immediately terminate this Agreement; or (ii) order CONSULTANT to stop work under this Agreement and/or withhold any payment that becomes due to CONSULTANT until CONSULTANT demonstrates compliance with the insurance requirements in this Agreement.

8. Indem
nification, Duty to Defend, and Hold Harmless .
a. CONSULTANT (including CONSULTANT’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless the CITY, its officials, officers, agents, employees, and volunteers from and against any and all claims, demands, actions, causes of action, proceedings (including but not limited to legal and administrative proceedings of any kind), suits, fines, penalties, judgments, orders, levies, costs, expenses, liabilities, losses, damages, or injuries, in law or equity, including without limitation the payment of all consequential damages and attorney’s fees and other related litigation costs and expenses (collectively, “Claims”), of every nature caused by, arising out of, or in connection with CONSULTANT’s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except where caused by the sole negligence or willful misconduct of the CITY. b. CONSULTANT (including CONSULTANT’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless the CITY, its officials, officers, agents, employees, and volunteers from and against any and all Claims caused by, arising under, or resulting from any violation, or claim of violation, of the San Diego Municipal Storm Water Permit (Order No. R9- 2013-0001, as amended) of the California Regional Water Quality Control Board, Region 9, San Diego, that the CITY might suffer, incur, or become subject to by reason of, or occurring as a result of, or allegedly caused by, any work performed pursuant to this Agreement. c. All terms and provisions within this Section 8 shall survive the termination of this Agreement.

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Exhibit “A”

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9. Anti-Assignment Clause. Because the CITY has relied on the particular skills of CON SULTANT in entering into this Agreement, CONSULTANT shall not assign, delegate, subcontract, or otherwise transfer any duty or right under this Agreement, including as to any portion of the Services, without the CITY’s prior written consent. Any purported assignment, delegation, subcontract, or other transfer made without the CITY’s consent shall be void and ineffective. Unless CON SULTANT assigns this entire Agreement, including all rights and duties herein, to a third party with the CITY’s prior written consent, CON SULTANT shall be the sole payee under this Agreement. Any and all payments made pursuant to the terms of this Agreement are otherwise not assignable.

10. A ttorney's Fees and Costs. In any action to enforce the terms and conditions of this Agreement, the prevailing Party shall be entitled to reasonable attorney’s fees and costs.

11. Independent Contractor . CONSULTANT is an independent contractor , and no agency or employment relationship is created by the execution of this Agreement.

12. A mendment. This Agreement shall not be amended except in a writing signed by the CITY and CONSULTANT.

13. M erger Clause. This Agreement, together with its attachments or other documents described or incorporated herein, if any, constitutes the entire agreement and understanding of the CITY and CONSULTANT concerning the subject of this A greement and supersedes and replaces all prior negotiations, understandings, or proposed agreements, written or oral, except as otherwise provided herein. In the event of any conflict between the provisions of this Agreement and any of its attachments or related documents, if any, the provisions of this Agreement shall prevail.

14. A
nti -Waiver Clause. None of the provisions of this Agreement shall be waived by the CITY because of previous failure to insist upon strict performance, nor shall any provision be waived because any other provision has been waived by the CITY, in whole or in part.

15. S everability . This Agreement shall be performed and shall be enforceable to the full extent allowed by applicable law, and the illegality, invalidity, waiver, or unenforceability of any provision of this Agreement shall not affect the legality, validity, applicability, or enforceability of the remaining provisions of this Agreement.

16. G
overning Law. This Agreement and all rights and obligations arising out of it shall be construed in accordance with the laws of the State of California. Venue for any action arising from this Agreement shall be conducted only in the state or federal courts of San Diego County, California.

17. C ounterparts . This Agreement may be executed on separate counterparts, each of which shall be an original and all of which taken together shall constitute one and the same instrument. Delivery of an executed signature page of this Agreement by electronic means, including an attachment to an email, shall be effective as delivery of an executed original. The Agreement on file with the City is the copy of the Agreement that shall take precedence if any differences exist between or among copies or counterparts of the Agreement.

18. P rovisions Cumulative. The foregoing provisions are cumulative to, in addition to, and not in limitation of any other rights or remedies available to the CITY.

19. N otice. Any statements, communications , or notices to be provided pursuant to this Agreement shall be sent to the attention of the persons indicated herein, and the CITY and CONSULTANT shall promptly provide the other Party with notice of any changes to such contact information.

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20. Business License. CONSULTANT shall obtain a City of Escondido Business License prior to execution of this Agreement and shall maintain such Business License throughout the term of this Agreement.

21. C ompliance with Laws , Permits, and Licenses. CONSULTANT shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements in effect during the term of this Agreement. CONSULTANT shall obtain any and all per mits, licenses, and other authorizations necessary to perform the S ervices.

Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of CON SULTANT to comply with this section.

22. P revailing Wages . If applicable, pursuant to California Labor Code section 1770 et seq., CONSULTANT agrees that a prevailing rate and scale of wages, in accordance with applicable laws, shall be paid in performing t his Agreement. CONSULTANT shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements pertaining to the payment of prevailing wages. The prevailing rate and scale to be paid shall be the same as the applicable “General Prevailing Wage Determination” approved by the Department of Industrial Relations as of the Effective Date of this Agreement, which are available online at http://www.dir.ca.gov/oprl/dprewagedetermination.htm and incorporated into this Agreement by this reference. Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of CONSULTANT to comply with this section.

23. Im migration Reform and Control Act of 1986. CONSULTANT shall keep itself informed of and shall comply with the Immigration Reform and Control Act of 1986 (“IRCA”). CONSULTANT represents and warrants that all of its employees and the employees of any subcontractor retained by CONSULTANT who perform any of the Services under this Agreement, are and will be authorized to perform the Services in full compliance with the IRCA. CONSULTANT affirms that as a licensed contractor and employer in the State of California, all new employees must produce proof of eligibility to work in the United States within the first three days of employment and that only employees legally eligible to work in the United States will perform the Services. CON SULTANT agrees to comply with the IRCA before commencing any Services, and continuously throughout the performance of the Services and the term of this Agreement.

24. E
ffective Date. Unless a different date is provided in this Agreement, the effective date of this Agreement shall be the latest date of execution set forth by the names of the signatories below.

(SI

GNATURE PAGE FOLLOWS)

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Exhibit “A”

Consulting Agreement (v2) - 7 - CAO:04/23/2024
IN WITNESS WHEREOF, this Agreement is executed by the Parties or their duly authorized representatives as of the Effective Date:

CITY OF ESCONDIDO

Date: __________________ ___________________________________ Dane White, Mayor

DUDEK

Date: __________________ ___________________________________ Joseph Monaco, AICP, President/CEO

A
PPROVED AS TO FORM:

OFFICE OF THE CITY ATTORNEY
MICHAEL R. MCGUINNESS, CITY ATTORNEY

BY: __________________________

DATE: ________________

THE CITY OF ESCONDIDO DOES NOT DISCRIMINATE AGAINST QUALIFIED PERSONS WITH DISABILITIES.

04 / 01 / 2025
03 / 25 / 2025
03 / 25 / 2025
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ATTACHMENT “A”
Scope of Work

A. G eneral

DUDEK, a California corporation (“Consultant”) will provide the City of Escondido, a California municipal corporation (“City”) with consulting services related to the development of the City’s Comprehensive Urban Forestry Management Plan (UFMP) and Program.

B. Locat
ion

Consultant to provide services in relation to the City’s UFMP and Program at various locations , including certain services at 200 N. Broadway, Escondido, CA 92025.

C. S
ervices

Consultant shall provide services for the development of the City’s UFMP more particularly des
cribed in Exhibit 1, which is attached hereto and incorporated to this Agreement herein. In the event of a conflict between this Agreement (including this Scope of Work) and Exhibit 1, the terms of this Agreement shall prevail. Services shall generally include:

1. Perform an Existing Conditions Assessment.
a. Task 1.1: Four department interviews and one ride along, b. Task 1.2: Potential tree sites inventory,
c. Task 1.3: Tree inventory values and sustainability analysis, d. Task 1.4: Canopy coverage analysis,
e. Task 1.5: Urban forestry program review, and
f. Task 1.6: Existing conditions assessment.

2. Prepare and Perform a Community Outreach and Engagement Strategy. a. Task 2.1: Community outreach and engagement strategy, b. Task 2.2: Online community survey,
c. Task 2.3: Two focus group interviews,
d. Task 2.4: Three in-person outreach events,
e. Task 2.5: One urban forest open house,
f. Task 2.6: Three supporting materials, and
g. Task 2.7: Tree guide for residents and property owners.

3. Prepare a Citywide Urban Forestry Management Plan.
a. Task 3.1: UFMP outline,
b. Task 3.2: Strategic Plan,
c. Task 3.3: Implementation Plan to include:
i. Task 3.3.1: Tree planting program and priority map,
ii. Task 3.3.2: Tree planting schedule,
iii. Task 3.3.3: Establishment of best management practices, iv. Task 3.3.4: Addressing wildfire resilience,
v. Task 3.3.5: Potential resources, and
vi. Task 3.3.6: Design plans for commercial and industrial parking lots. d. Task 3.4: Monitoring Plan,
e. Task 3.5: Draft UFMPs, public comment process, final UFMP, and f. Task 3.6: Three presentations.

4. Prepare Regulatory Updates to City Documents and Ordinances. a. Task 4.1: Tree ordinance update,
b. Task 4.2: Landscape Master Plan update, and
c. Task 4.3: Recommended Street Tree List update.

5. Provide Customer-Focused Project Management.
a. Task 5.1: Kick-off and check-in meetings, and
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b. Task 5.2: Project management and quality assurance.

D. S cheduling

Consultant to schedule specific dates of work in advance by contacting Pricila Roldan at 760-839- 4546 or [email protected]. Further instructions will be provided upon scheduling.

Due to the dependance on grant funds as detailed below in section E, the Parties agree to work closely together to ensure the availability of grant funds prior to scheduling work.

E. C
ontract Price and Payment Terms

Payment for all work under this Agreement is dependent on the continued availability of funds from the U.S. Office of Management and Budget (OMB) passed through the grant administrator. Due to possible funding freezes, either temporary or permanent, CONSULTANT shall confirm with CITY that grant funding is available prior to engaging in any work related to this Agreement. If the CITY becomes aware that grant funding is unavailable, CITY shall provide CONSULTANT with at least 24 hours’ written notice to pause performance of work. CONSULTANT shall be compensated for all work performed up to the effective date of such notice. No payment of work shall be made to CONSULTANT for any work performed after the effective notice of suspension.

The total contract price shall not exceed $344,000 nor shall any itemized task exceed the amounts itemized below without written authorization from the City prior to work being performed. Consultant shall submit monthly invoices to the City within 30 days after services are provided and shall be billed as itemized below. City shall pay Consultant for invoiced services within 30 days of receipt of an invoice. Consultant shall not bill the City for any transportation costs associated with travel to and from the project site.

Tas
k Category Not-to-Exceed Amount

UFMP and Community Outreach/Engagement $199,000
Existing Conditions – Tree Inventory $100,000
Existing Conditions – Canopy Cover Analysis $ 15,000
R egulatory Deliverables $ 30,000
Total Not-to-Exceed $344,000

F. Ter m

The term of this Agreement shall be from the Effective Date of the Agreement through November 15, 2026.

G. O
ther

Consultant understands, acknowledges , and agrees that services provided under this Agreement shall be paid for in whole or in part by GreenLatinos Urban & Community Forestry Program funds (“Program Funds”) pursuant to the Subaward Agreement between the City and GreenLatinos, which is attached hereto as Exhibit 2 and incorporated herein by this reference. Accordingly, Consultant shall:

1. Keep itself informed of and comply with all applicable laws, statutes, codes, ordinances, r
egulations, rules, and other legal requirements arising from the Program Funds;

2. Comply with all applicable requirements of Exhibit 2, including but not limited to those stated in Section 4 (AWARD AND ADMINISTRATION; COMPLIANCE WITH APPLICABLE LAWS); and

3. In good faith at the City’s reasonable request, provide all records and documents relating to the services that may be required for the City to meet reporting requirements set forth in Exhibit 2.

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Exhibit “A”

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ATTACHMENT “B”
Personnel List

Pursuant to Section 4 of the Agreement, CONSULTANT shall only assign performance of Services to persons listed below.

1. Kanami Otani, Project Manager, [email protected], Dudek; and

2. Ryan Allen, Principal in Charge, [email protected], Dudek;

3. Jared Davis, Deputy Project Manager, [email protected], Dudek;

4. Noah Stamm, Wildfire Protection, [email protected], Dudek;

5. Matthew Crockett, Wildfire Protection, [email protected], Dudek;

6. Katrina Burritt, Tree Inventory, [email protected], Dudek;

7. Hansen LeClair, Tree Inventory, [email protected], Dudek;

8. Curtis Battle, GIS, [email protected], Dudek;

9. Erika Kash, Community Engagement, [email protected], Dudek;

10. Kelly Bray, Climate Action Planning, [email protected], Dudek;

11. Alexandria Reed, Data Analysis, [email protected], Dudek;

12. Raoul Ranoa, Graphics, [email protected], Dudek;

13. Kathryn Landoe, Publications, [email protected], Dudek;

14. Michael Sweesy, Landscape, [email protected], Dudek; and

15. Connor Rudmann, Landscape, [email protected], Dudek.

CONSULTANT shall not add or remove persons from this Personnel List without the City’s prior written consent. If CONSULTANT has not designated a person to perform a component of the Services, CONSULTANT shall not assign such component of the Services to a person without obtaining the City’s prior written consent. CONSULTANT shall not subcontract any component of the Services without obtaining the City’s prior written consent.

Acknowledged by:

Date: __________________ ___________________________________ Joseph Moraco, President/CEO

03 / 25 / 2025
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Resolution No. 2025-09
Exhibit “A”

Consulting Agreement (v2) - 11 - CAO:04/23/2024

Certification Regarding Lobbying
Appendix A, 44 C.F.R. Part 18

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
___________________________ (“Consultant”), certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Consultant understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

_______________________________________
Signature of Consultant’s Authorized Official

_______________________________________
Name and Title of Consultant’s Authorized Official

____________________
Date

Joseph Monaco
03 / 25 / 2025
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PROPOSAL: RFP NO. 25-05 - PL24-0286

URBAN FORESTRY MANAGEMENT

PLAN AND PROGRAM

CITY OF ESCONDIDO
DECEMBER 6, 2024
225 South Lake Avenue, Suite M210 / Pasadena, CA 91101 / 626.204.9800 Exhibit 1
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Item5.

RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program i Cover Letter
December 6, 2024
Pricila Roldan
City of Escondido
201 N. Broadway, Escondido, California 92025
Subject: RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program Dear Pricila Roldan,
Dudek submits the following proposal to develop the City of Escondido’s (City) Comprehensive Urban Forestry Management Plan (UFMP) and Program, customized for the City’s urban forest and underderserved communities. The resulting UFMP will be a high-quality, planning tool that incorporates the City’s urban forestry priorities and values. The team showcases the following strengths:

A Cohesive Team of Experts. The Dudek team will be managed by Project Manager Kanami Otani, an International Society of Arboriculture (ISA)- Certified Arborist with 8 years’ experience in urban forestry. Kanami will be supported by the technical team, leading specific project tasks aligned with their expertise. The team includes ISA-Certified Arborists, municipal specialists, tree risk assessment qualified arborists, pest and pathogen experts, urban planners, geographic information system (GIS) specialists, environmental data scientists, fire protection planners, landscape architects, and graphic designers. In the last 6 years, the Urban Forest Planning team has successfully worked wtih over 20 municipalities on UFMPs throughout the country and are in the process of developing projects noted as reviewed in the Request for Proposals (RFP), such as for the City of Bell.

Meeting the Community Where They Are. Each UFMP we develop relies on authentic community engagement. In-person engagement events will occur in Climate and Economic Justice Screening Tool (CEJST) disadvantaged communities (DACs) in areas where the community gathers.

Engagement activities will be supported with Spanish education materials and Spanish speaking staff to maximize participation from all community members and remove language barriers. The team selected for this project is well-versed in fostering urban forestry learning, collaboration, and advocacy.

Effective Project Collaboration. We recognize that during UFMP development, the City will also be preparing an Extreme Heat Resilience Action Plan. We feel that collaboration between these two efforts can bring increased effecincies and a higher level of impact to each project. As such, our proposal uses the aforementioned icon to identify specific areas where collaboration between the two efforts may be effective and advantageous.

CONTACT INFORMATION
Name of Entity: Dudek
Mailing Address: 225 South Lake
Avenue, Suite M210, Pasadena,
California 91101
Telephone: 626.204.9803
Email Address: [email protected]
Description of Organization: S-
Corporation, 100% Employee
Owned, Founded in 1980

REQUIRED STATEMENTS
Dudek has the availability and
time to dedicate the personnel
and resources necessary to meet
the contract. Dudek has all the
qualifications listed in Section III
of the RFP. Dudek intends to
adhere to the provisions
described in the RFP.

Areas for project collaboration
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program ii Dudek genuinely appreciates this opportunity and looks forward to further discussing our approach to comprehensive urban forest management planning. Should you have questions regarding this proposal, please contact Kanami Otani at 626.204.9803 or [email protected].

Sincerely,
__________________________________ _____________________________________ Joseph Monaco, AICP Kanami Otani
President/CEO Project Manager
Joseph Monaco is authorized to sign on behalf of Dudek. This fee estimate is valid for 90 days from the date of this proposal; after 90 days, Dudek reserves the right to reassess the fee estimate, if necessary.

Dudek acknowledges the addendum's released on November 8, 2024 and November 15, 2024. Dudek agrees to the terms listed under the Public Agency Clause in the General Conditions of the RFP.

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program iii Table of Contents

SECTIONS
Cover Letter ............................................................................................................................................................................. i Qualifications and Experience ............................................................................................................................................. 1 Rate Sheet and Total Fee for the Project ........................................................................................................................... 7 Scope of Services ................................................................................................................................................................. 9 TABLES
1 Personnel and Qualifications ................................................................................................................................ 2 2 Relevant Experience and Similar Projects ........................................................................................................... 4 3 Rate Sheet and Total Fee ...................................................................................................................................... 7 4 Not To Exceed Amounts ......................................................................................................................................... 8 5 Optional Tasks ........................................................................................................................................................ 8 6 Milestones ............................................................................................................................................................. 20

FIGURES
1 Dudek Team Organization ..................................................................................................................................... 1 2 Proposed Project Schedule ................................................................................................................................. 21

APPENDICES
Exhibit 3 Non-Collusion Declaration
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 1 Qualifications and Experience
Organizational Chart
All licensed and certified Dudek team members routinely engage in continuing education efforts to maintain their credentials and stay current on the latest research and technologies employed in the urban forestry field. This helps our team maintain up-to-date knowledge regarding climate resilient tree species, innovative solutions for tree protection and ordinances, and urban forestry best practices. Dudek personnel hold the following credentials:
▪ Registered Consulting Arborist (RCA), American Society of Consulting Arborists ▪ International Society of Arboriculture (ISA) Certified Arborists ▪ ISA-Certified Arborist - Municipal Specialist
▪ ISA-Board Certified Master Arborist
▪ American Institute of Certified Planners (AICP) Certified Planner We assembled a team with the knowledge and specific expertise needed to complete the scope of services outlined in the Request for Proposals (RFP). Ryan Allen, director of the Dudek urban forest planning team, will serve as principal in charge. Urban Forestry Specialist and ISA-Certified Arborist Kanami Otani will be the project manager and serve as the primary point of contact for the City of Escondido (City), overseeing the project from Dudek’s Pasadena office. Jared Davis, bringing local knowledge from the region, will act as the deputy project manager to support the project through completion.

Figure 1 outlines proposed lines of communication for this contract and notes areas of expertise for each team member. Table 1 includes a summary of qualifications for key personnel. Full resumes are available at the request of the City. Dudek has the availability and time to dedicate the personnel and resources necessary to meet the contract.

Figure 1. Dudek Team Organization

*ISA Certified team member
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 2 Key Personnel Experience
Table 1. Personnel and Qualifications
Relevant Project Experience Examples Qualifications
Kanami Otani; Project Manager, Urban Forestry | 8 Years’ Experience ▪ CFMP | Town of Mount Pleasant | 2024
▪ UFMP | City of Bell | 2024
▪ UFMP | City of Rancho Cucamonga | Ongoing
▪ BS, Nutrition Science
▪ ISA Certified Arborist, WE‑13275A
/ISA TRAQ
Ryan Allen; Principal in Charge, Urban Forestry | 16 Years’ Experience ▪ UFMP | County of Los Angeles | 2024
▪ UFMP and Street Master Plan | City of Temecula |2023
▪ UFMP | City of La Mesa | 2022
▪ BA, Communications, (Creative
Writing emphasis)
▪ ISA-Certified Arborist, Municipal
Specialist, WE 10316AM/TRAQ
Jared Davis; Deputy Project Manager, Urban Forestry | 6 Years’ Experience ▪ CFMP | Los Angeles County | 2024
▪ Urban Forest Plan | City of Alameda | Ongoing
▪ UFMP | City of Salinas | 2024
▪ BA, Biology and Environmental
Studies
▪ ISA Arborist WE-13755A/TRAQ
▪ Firefighter Type II
Noah Stamm; Wildfire Protection | 16 Years’ Experience
▪ UFMP | City of Rancho Cucamonga | Ongoing
▪ UFMP | City of Beverly Hills | 2022
▪ Community Wildfire Protection Plan | City of Bradbury | 2022 ▪ BS, Forestry and Natural
Resources
▪ ISA Arborist WE-11995A/TRAQ
▪ Oxnard College Regional,
Firefighter Academy, Firefighter I
Matthew Crockett; Wildfire Protection |4 Years’ Experience ▪ UFMP | City of Beverly Hills | 2022
▪ UFMP | City of Rancho Cucamonga | Ongoing
▪ Wildfire Risk Analysis | San Diego Zoo Wildlife Alliance | 2024 ▪ MS, Environmental Sciences and
Management
▪ BS, Environmental Management
and Protection
Katrina Burritt; Tree Inventory | 11 Years’ Experience
▪ As-Needed Arborist | City of Encinitas | Ongoing
▪ On-Call Arborist | City of Newport Beach | Ongoing
▪ UFMP | City of Irvine | Ongoing
▪ BS, Environmental Protection and
Horticultural Science
▪ ISA Board Certified Master
Arborist/ TRAQ
▪ Pest Control Advisor License
(Category A, B, and E)
Hansen LeClair; Tree Inventory | 7 Years’ Experience
▪ As-Needed Arborist | City of Encinitas | Ongoing
▪ Oak Tree Resource Inventory | Newhall Land and Farming Company | Ongoing
▪ BS, Zoology
▪ ISA-Certified Arborist, No. WE-
11959A
Curtis Battle; GIS | 15 Years’ Experience
▪ CFMP | County of Los Angeles | 2024
▪ UFMP | City of Irvine | Ongoing
▪ MS, GIScience
▪ BA, Geography
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 3 Table 1. Personnel and Qualifications
Relevant Project Experience Examples Qualifications
▪ Canopy Cover Analysis | City of San Diego | Ongoing
Kathryn Landoe; Editorial | 11 Years’ Experience
▪ Alameda Crossing Tree Inventory and Report| City of Los Angeles | Ongoing
▪ Arborist Services and Fire Damaged Tree Identification | City of City of Santa Rosa | 2023
▪ CFMP | Town of Mount Pleasant | 2024
▪ BA, English Language and
Literature (with an emphasis
on professional writing)
Kelly Bray; Climate Resilience | 15 Years’ Experience
▪ Coastal Resilience Masterplan | City of San Diego | Ongoing ▪ Climate Action Plan Update | County of San Diego | 2024 ▪ North County Multiple Species Conservation Plan | County of San Diego | Ongoing
▪ MSP, Urban and Regional
Planning
▪ BS, Environmental Science and
Policy
Erika Kash; Community Engagement | 9 Years’ Experience
▪ Indio Transformative Climate Communities | City of Indio | 2021 ▪ Housing, Safety, and Environmental Justice Elements | City of Highland | 2023
▪ Safety and Environmental Justice General Plan Amendments | City of El Cajon | 2022
▪ MPL, Urban Planning/Design
▪ BA, Environmental Studies
▪ Certificate, Real Estate
Development
▪ Fluent Spanish Speaker
Alexandria Reed; Data Analysis | 7 Years’ Experience
▪ CFMP | County of Los Angeles | 2024
▪ UFP | City of Alameda | Ongoing
▪ MS, Environmental Data
Science
▪ BS, Environmental Studies
Raoul Rañoa; Graphics | 27 Years’ Experience
▪ CFMP | City of San Jose | 2022
▪ UFMP | City of Downey | 2021
▪ CWPP Update and Program EIR |City of Santa Barbara | 2021 ▪ BA, Communications
(Journalism focus)
Michael Sweesy, RLA, CERP; Landscape | 41 Years’ Experience ▪ San Pasqual Valley Agricultural Uses Study | City of San Diego Public Utilities Department (CSDPUD) | 2008
▪ San Dieguito Watershed Habitat Restoration for Ecosystem Service Enhancement Project | CSDPUD | 2012
▪ Three C Growers Water Quality Improvement Project | CSDPUD | 2012
▪ MLA, Landscape Architecture
▪ Registered Landscape
Architect (RLA), CA No. 3319
▪ Certified Ecological Restoration
Practitioner (CERP), No. 0586
Connor Rudmann; Landscape | 0.5 Years’ Experience
▪ Wiivay Park Interpretive Signage Design | City of Vista | Ongoing ▪ Sierra Madre Median Enhancement | City of Pasadena | Ongoing ▪ Lion Canyon Habitat Restoration Project | Newhall Land and Farming Company | Ongoing
▪ MLA, Landscape Architecture
Notes: CFMP = Community Forest Master/Management Plan; CWPP = Community Wildfire Protection Plan Update; ISA = International Society of Arboriculture; TRAQ = Tree Risk Assessment Qualification; UFMP = Urban Forest Master/Management Plan; UFP = Urban Forest Plan
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 4 Relevant Projects
The Dudek team has provided urban forestry and wildfire resiliency planning services for municipalities throughout California, including tree inventories, canopy cover assessments, and the development of Urban Forest Management Plans (UFMPs). Additionally, we have led or supported clients with community outreach and engagement to educate and gain consensus among diverse participants. The following is a representative sample of projects Dudek has provided services for that demonstrate our ability to perform the services outlined in the RFP. Table 2 lists our relevant experience and similar projects. Project Examples and References are provided separately in the following section, as required by the RFP.

Table 2. Relevant Experience and Similar Projects
Project Types and Select Examples Relevancy to Escondido Urban Forestry Plans |20 in the last 5 years
▪ Bell, CA UFMP (Ongoing)
▪ Los Angeles County, CA
UFMP
▪ Mount Pleasant, SC UFMP
▪ Tacoma Metro Parks, WA
UFMP (Ongoing)
Tree Program Reviews and Analyses | 5 in the last 5 years ▪ Portland Urban Forest
Analysis
▪ Oxnard Tree Program Review
▪ Pasadena Tree Watering
Study
Tree Ordinance Development | 3 in the last 5 years
▪ County of San Mateo Tree
Ordinance Update
▪ Hillsborough Tree Ordinance
Update
Public Engagement | 20+ in last 5 years
▪ Bell, CA UFMP (Ongoing)
▪ Clark County Age Readiness
Plan
▪ Rancho Cucamonga, CA
UFMP (Ongoing)
▪ Eureka Waterfront Specific
Plan

Projects Overview
Dudek offers an experienced and diverse private-practice arboriculture and urban forestry team. Our certified and licensed professionals bring valuable insight to tree management issues, providing creative approaches to projects of any scale. With analyses based in science and ethics, the Dudek urban forestry division offers solutions that encompass the project life cycle and anticipates future needs. Our professionals find practical, cost-effective approaches to help you achieve your project-specific and overall goals. We work to build your trust, which allows us to offer constructive and durable project solutions.

The following project descriptions describe projects of similar size and scope to that in the City RFP. The projects described are UFMPs that are completed, were adopted by the governing body, and in the implementation phase.

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 5

TEMECULA URBAN FORESTRY MANAGEMENT PLAN AND INVENTORY
Client: City of Temecula
Dudek completed the City of Temecula’s UFMP, which included a tree inventory of 27,000 trees. The project included analysis of the current status of the urban forest and identified threats to current species based on predicted climate change and invasive pests/pathogens. In addition, Dudek developed a significant community education component, including an urban forest summit, pop-up outreach events, a working group, and outreach pamphlets. Other project tasks include re-establishing the City’s tree maintenance policy and standards, reviewing the City’s existing tree ordinance, and developing a master tree planting plan with a recommended tree species palette that received input from various interested parties and community groups. The plan aligns with the City’s core steering document, Quality of Life Master Plan, ensuring that the UFMP is successful in implementation.

DOWNEY URBAN FOREST MANAGEMENT PLAN AND STREET TREE MASTER PLAN Client: City of Downey
Dudek developed the City of Downey’s 30-year planning document to expand canopy cover, implement efficient management
practices, and increase public awareness of the urban forest. This process included a thorough analysis of the current tree inventory and canopy cover, calculated ecological benefits of the urban forest using the i-Tree Eco suite, and determined the current value of the City of Downey’s trees. We reviewed current policies and ordinances against urban forest sustainability standards and recommended updates to these documents and policies, as appropriate. We assessed the governance structure, interdepartmental protocols, and management practices through departmental interviews with all staff who impact trees. Tree inventory and geographic information system (GIS) data was used to develop a Street Tree Master Plan as a section of the UFMP, providing specific guidance on where trees are needed and what species could be planted in vacant planting sites.

SAN JOSÉ COMMUNITY FOREST MANAGEMENT PLAN
Client: City of San José
Dudek completed the San José Community Forest Management Plan (CFMP), driven by meaningful community engagement and technical expertise. Project tasks included analyzing the existing tree canopy cover using satellite imagery; conducting 17 interviews with City of San José staff, elected officials, and interested parties; creating a project webpage and outreach video; conducting a Strengths, Weakness, Opportunities, and Threats analysis of current management practices; determining the condition of the City of San José’s urban forest; managing online community engagement forums; and developing achievable short- and long- term goals. The resulting CFMP clearly and concisely presented the complexities of community forest Doc ID: fed0bdeb0cbfc6bcedfdd0e98ec2fb111a39ea39
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 6 management with accompanying easy-to-interpret graphics so that the document was understandable to seasoned urban foresters and the general public. The project website can be viewed at http://sanjosecfmp.com.

References
The following references can attest to the quality of work that Dudek provides. All references are for urban and community forestry plans, similar to the scope of this project, and was adopted by the governing body.

COMMUNITY FOREST MASTER PLAN | TOWN OF

MOUNT PLEASANT
Dates: 2022–2024 | Project Management: Kanami Otani, PM; Key Dudek Staff: Ryan Allen; Alexandria Reed; Jared Davis; Katrina Burritt Contact: Eddie Bernard, RLA, Urban Forester; 843.884.1229; [email protected]
Tasks:
▪ CMFP and development of tree canopy preservation strategies ▪ Recommended actions for invasive plant species management ▪ Storm and disaster plan in accordance with Federal Emergency Management Agency standards

COMMUNITY FOREST MANAGEMENT PLAN | COUNTY

OF LOS ANGELES
Dates: 2022–2024 | Project Management: Ryan Allen, Project Manager (PM), Kanami Otani, Deputy PM; Key Dudek Staff: Alexandria Reed; Christopher Starbird; Jared Davis
Contact: Rebecca Ferdman, Sustainability Policy Director; 213.974.1172; [email protected]
Tasks:
▪ Landcover Classification for 4,200 square miles of project area ▪ Developed a “Canopy Need” index for community prioritization ▪ Equitable community engagement ensuring that each historically disadvantaged community (DAC) was supported by in-person technical expertise

URBAN FOREST MANAGEMENT PLAN | CITY OF FRESNO
Dates: 2022–2024 | Project Management: Ryan Allen, PM; Key Dudek Staff: Kanami Otani; Alexandria Reed; Jared Davis Contact: Erika Pelayo-Lopez, Community Coordinator; 559.621.1251; [email protected]
Tasks:
▪ Planting scenarios based on tree equity and priority planting areas ▪ Existing Conditions Assessment
▪ Analysis and interpretation of i-Tree data
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 7 Rate Sheet and Total Fee for the Project
Table 3 lists the rate sheet, estimated hours, and estimated total fee of all team members working on this project. Table 4 lists the estimated hours and budget to be spent for each task. Table 5 lists the estimated costs and hours for each optional task proposed. All optional tasks and costs can be modified to fit the City’s needs through discussion at project initiation.

Table 3. Rate Sheet and Total Fee
Name and Project Role Hourly Rate
Estimate of Total
Number of Hours Estimated Total
Kanami Otani | Project Manager, Urban Forestry $185.00 429 $79,365 Ryan Allen | Principal in Charge, Urban Forestry $235.00 117 $59,160 Jared Davis | Deputy Project Manager, Urban Forestry $145.00 408 $27,495 Noah Stamm | Wildfire Protection $195.00 10 $3,000
Matthew Crockett | Wildfire Protection $145.00 24 $3,480 Katrina Burritt | Tree Inventory $195.00 15 $6,240
Hansen LeClair | Tree Inventory $145.00 600 $87,000
Curtis Battle | GIS $200.00 24 $4,800
Erika Kash | Community Engagement $195.00 60 $11,700
Kelly Bray | Climate Action Planning $250.00 15 $3,750
Alexandria Reed | Data Analysis $155.00 138 $21,390
Raoul Rañoa | Graphics $185.00 108 $19,980
Kathryn Landoe |Publications $150.00 40 $6,000
Michael Sweesy | Landscape $300.00 10 $3,000
Connor Rudmann | Landscape $135.00 36 $4,860
Direct Costs — — $4,187.50
Total Fee $343,967.50
Total Not-to-Exceed Fee $344,000

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 8

Table 4. Not To Exceed Amounts
Task Category
Estimated
Hours Estimated Cost Not to Exceed
Urban Forestry Management Plan and Community
Outreach and Engagement
908 $158,330 $199,000
Existing Conditions – Tree Inventory 328 $99,052 $100,000 Existing Conditions – Canopy Cover Analysis 85 $14,225 $15,000 Regulatory Deliverable 110 $20,010 $30,000
Project Management 290 $52,350 -
Total Not-to-Exceed Fee $344,000

Table 5. Optional Tasks
Task Category
Estimated
Hours Estimated Cost
Tree Inventory 2040 $302,000
Preparation of California Environmental Quality Act
Documentation
10 $2,500
Wildfire Hazard Assessment Report 161 $26,500
Updated Urban Surface Heat Viewer Map 74 $12,000
Landscape Designs – Increasing Spaces for Trees 40 $7,000 Prioritizing Habitat Connectivity 38 $5,810

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 9 Scope of Services
Task 1: Existing Conditions Assessment
Developing Escondido’s Citywide Comprehensive UFMP will begin with an assessment of the City’s publicly managed trees, canopy cover contributions from trees on private land, analysis of the urban forestry program, staffing, budget, policies, and ordinances that influence urban forestry. By leveraging data, staff insights, and the project team’s experience, we will identify the City’s strengths, setbacks, challenges, and opportunities.

The existing conditions assessment will analyze trees in the right-of-way (ROW) and City-owned land, where the City has direct control, separately from trees on private land, where the City’s management strategies require a different approach.

This analysis will occur concurrently with a robust and inclusive community engagement process. Community input received throughout the project will be part of the Existing Conditions Assessment to help inform the community’s level of advocacy for the urban forest. This initial assessment informs the project team of the ‘existing conditions’ of the City’s urban forest, which will be used to identify key findings, strategies and actions to reach Escondido Climate Action Plan (E-CAP) goals.

Task 1.1: Departmental Interviews (4) and Ride Along (1) Dudek will interview representatives from City departments involved in urban forest management. These interviews will gather staff perspectives on the overall urban forestry program, operational processes, and opportunities and challenges that will guide recommendations for operational optimization. This valuable insight will be crucial in understanding the City’s urban forestry program and will assist in developing feasible recommendations for the UFMP. We anticipate conducting up to four hour-long virtual interviews, and the project manager will participate in one in-person ride along with field staff to ensure that their perspective is captured. The interviews will explore the following topics:
▪ Effectiveness of existing tree care
operations and policies
▪ Internal processes for design, tree removal,
pruning, and use of inventory database and
GIS
▪ Budget and staff resources dedicated to
urban forestry management, plan review,
and permitting
▪ Potential future tree management or
planting activities
▪ City policies, regulations, and permits that
affect tree management, protection,
removal, or planting
▪ Governance structure and internal
efficiencies/deficiencies
▪ Challenges with current City procedures and
protocols
▪ Urban forest program funding and
operational capacity
Following the interviews, we will summarize all relevant information from each department and provide a summary as an appendix to the Existing Conditions Report.

Task 1.2: Potential Tree Sites Inventory
Dudek will use a landcover classification product, provided by the City, to efficiently identify areas with potential for planting within the historically disadvantaged areas identified by the Climate and Economic Justice Screening Tool (CEJST). The landcover classification categorizes land cover as “low vegetation,” Doc ID: fed0bdeb0cbfc6bcedfdd0e98ec2fb111a39ea39
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 10 “medium vegetation,” or “bare ground” and helps inform where there are potential areas for tree planting without the need to remove hardscape. This analysis will be used for discussion with the City to identify potential public spaces for an urban edible forest, opportunities to create green corridors to enhance wildlife, and areas with potential to remove impervious surfaces.

After potential areas are identified, Dudek ISA-certified arborists and inventory specialists will visit the neighborhoods to locate the specific sites and collect the requested attributes. During vacant site collection, the current inventory data will be verified in the target areas. Due to limited budget, the tree inventory update will consist of verifying if a tree exists in each identified site and updating that site’s current status; all trees removed since the 2014 inventory collection will be shown as a vacant site and will have updated irrigation infrastructure information in the updated inventory data. The cost to collect vacant sites will not exceed $99,000. Additional inventory collection requested by the City not included in this scope may occur as a per site cost of $5.50.

The vacant site inventory will focus on collecting potential tree sites on public ROWs, public property, and City-owned properties to reach the E-CAP goal of 35% canopy cover in these neighborhoods. The complementary recommended tree species list (Task 4.3) may be used with the new vacant site data to easily select trees for each site. The recommended species list and the mature tree stature recommendation (small-, medium-, large-stature trees) collected in the inventory will follow the “right tree, right place, right reason” framework. The following attributes will be collected for each potential tree site:
▪ Latitude and longitude
▪ Maximum mature stature appropriate for
each site
▪ Existing hardscape and infrastructure
▪ Planting space available
▪ Available infrastructure, such as irrigation,
for long-term tree success
▪ Alignment with potential green corridors that
would enhance wildlife habitat and
movement
▪ Analysis of suitable locations for urban
edible forest areas
▪ Recommended areas where impervious
surfaces can be removed to plant trees
Task 1.3: Tree Inventory Values and Sustainability Analysis Dudek will utilize i-Tree Eco, paired with the City’s existing tree inventory data, to provide a detailed assessment of the environmental and economic benefits derived from publicly managed trees. The analysis of ecosystem services examines carbon sequestration, avoided runoff, average pollutant capture, avoided emissions, and structural and functional value. This analysis provides dollar amounts for these benefits and can be utilized for long-term planning and advocating for tree care program funding. Additionally, the i-Tree Eco analysis will help evaluate the vulnerability of the City's tree species to pests and diseases, supporting proactive management strategies.

After the vacant sites in the current inventory are verified or modified, Dudek will analyze the tree inventory data to identify the species composition, health and overall condition, and age distribution of publicly maintained trees. This analysis provides a better understanding of the sustainability of the City’s current urban forest and will be compared with current research to determine if the City is maintaining a sustainable tree inventory for their future forest. This assessment will also inform how the City is utilizing available technology in the management program and inform recommendations to further incorporate technology in their management practice.

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 11 Task 1.4: Canopy Coverage Analysis
In preparation for this proposal, Dudek conducted a preliminary canopy assessment utilizing the i-Tree Canopy tool. Various land and tree cover classes were classified using random sampling of Google Earth imagery. Based on this preliminary assessment, the citywide canopy cover appears to be approximately

19.1%, reflecting an increase of 1.3% from the 17.8% calculated in 2014. Impervious surfaces, including roads and buildings, collectively represent approximately 38 % of the area, while grass and herbaceous cover collectively represent approximately 31%, and soil/bare ground comprise approximately 10%. The assessment also estimated the ecosystem services provided by the City’s canopy. These include carbon storage and sequestration, with associated economic values, pollutant removal contributing to improved air quality, and hydrological benefits such as reduced stormwater runoff and enhanced processes like interception and transpiration.

This preliminary assessment provides a general overview of canopy cover and various land cover classes and the canopy benefits. Dudek will conduct a more thorough analysis as part of the project scope, incorporating quality assurance/quality control (QA/QC) measures, verification of boundaries, and more detailed assessments to ensure accuracy and reliability of findings.

Dudek will analyze the canopy cover data using GIS tools to determine the percentage of canopy cover within City boundaries. In collaboration with the project team, Dudek will identify up to three key geographic areas for canopy cover delineation. Potential areas may include census tracts or blocks to support targeted funding, parks and open spaces to address equitable access, CEJST-designated DAC for equity considerations, or operational management units to improve maintenance efficiency. The analysis will highlight the existing tree canopy percentage, providing insights into the distribution and density of trees citywide. These findings will inform whether the current tree canopy is equitably distributed and guide future urban forestry planning efforts.

Task 1.5: Urban Forestry Program Review
Sustainable management of a city’s tree inventory depends on appropriate budget and staffing levels to provide a level of service that meets arboriculture best management practices (BMPs) and industry standards for a safe municipal urban forest. The urban forest program will be assessed using staff interviews, work records analysis, and a review of the City’s tree-related codes, policies, and ordinances. i-Tree Canopy Data
Preliminary Land Covery Distribution
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 12 Dudek will first identify the current governance structure of City tree management, the departments and staff involved, and their roles in the urban forestry program. The review will determine if the current staffing structure is sufficient or if operational efficiency could be improved with adjustments to current operational procedures.

Dudek will then analyze the City’s tree maintenance work records over the past 5 fiscal years to understand the level of service provided to the urban forest and how funding has previously been allocated. The analysis will consider costs by annual performance measurements of maintenance tasks, such as number of trees planted, cared for, pruned, removed, and other metrics. Following this analysis, Dudek will provide a recommended budget, staffing needs list, and a list of potential funding strategizes to meet urban forestry goals. Dudek will analyze all tree-related policies, municipal codes, ordinances, and planning documents provided by the City to better understand the effectiveness of the City’s current urban forestry policy-related guidelines. This analysis identifies if there are clearly defined parameters for when a tree is considered protected and examines the process by which removal requests are considered for protected trees. Dudek will review existing legal arrangements that impact private property trees, if replacement planting requirements are supportive of urban forestry goals, and if penalties are sufficient to deter violation of the ordinance. This analysis will identify items to update for urban forestry related ordinances, the Modern Water Efficiency Ordinance, and the City’s Center City Landscape Master Plan to align with arboriculture BMPs and industry standards for a safe municipal urban forest.

Task 1.6: Existing Conditions Assessment
Dudek will prepare an Existing Condition Assessment that will act as an overview of the City’s current urban forest conditions and program. The data gathered in Tasks 1.1 through 1.5 will inform this assessment, which will serve as a baseline for the analyses and recommendations that will constitute the UFMP. The Existing Conditions Assessment will be delivered as a standalone report prior to the UFMP, so both the consultant team and the City can evaluate the City’s current conditions and identify feasible enhancements. Upon review of the Existing Conditions Assessment, the project team will be equipped with the necessary information to determine areas for improvement and the steps needed to optimize the City’s management of the Urban Forest. The report will discuss three major focus areas: potential tree planting sites, canopy cover, and the Urban Forestry Program.

Deliverables
▪ GIS compatible files of potential planting sites
▪ Two soft copy maps of both inventories for review by staff and for presentation purposes ▪ Up to four department interviews
▪ One project manager ride-along with urban forestry field staff ▪ Tree inventory values and Sustainability Assessment
▪ Canopy Cover Analysis
▪ Review of codes, policies, plans, and ordinances, to be used in Regulatory Update (Task 4) ▪ Flow chart of existing and proposed changes to governance structure ▪ Five-year budget analysis and cost per tree management task ▪ Existing Conditions Assessment
Assumptions
▪ The City will provide the current tree inventory data. ▪ The City will provide contact information for department interviews. ▪ The City will provide all relevant codes, policies, ordinances, plans, and documents for review. ▪ The City will provide any information on existing legal arrangements for trees on private property. ▪ The City will provide work records for the past 5 fiscal years.

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 13 Task 2: Robust Outreach and Engagement Program
Dudek will develop a robust community outreach and engagement plan that gains valuable insights from community members and interested parties. Priority will be held for hearing insights from demographics that historically are not at the forefront of civic engagement, as informed by the CEJST, the City’s adopted CAP, and CalEnviroScreen 4.0.

Task 2.1: Community Outreach and Engagement Strategy
Dudek understands that the match requirement for this project were waived with the condition that 100% of work and funding benefits CEJST identified DACs. All inventory-related work and tasks to increase project readiness will focus in these identfied areas, but some elements of the community outreach and engagement strategy will gather insight from all community members of Escondido. To accomplish this, the Dudek team will work with the City to develop a community engagement strategy that outline effective strategies for social media, online surveys, and in-person engagement. Citywide engagement efforts will include the online community survey as well as any education material mentioned. Specific engagement efforts, such as in-person outreach events and the Urban Forest Community Education Open House described in Task 2.5, will be open to all community members of Escondido, but will be hosted in CEJST DAC communities.

It is recommended that all engagement efforts listed further in this proposal be communicated to the public through the City’s exisiting communication channels and leverage the City’s full-service structure by including outreach events in utility bills or similar methods of direct communication. This will help ensure that each resident is aware of upcoming engagmenet efforts and lowers the barrier to participation. All engagement events will be supported with Spanish-speaking staff and bilingual English and Spanish language materials to ensure that urban forestry concepts and principles can be understood by community members. The proposed engagement tasks will be tailored for specific audiences with the intent to facilitate a dialogue between the general public, community leaders, city staff, and relevant interested parties.

Task 2.2: Online Community Survey
Utilizing online surveys results in significantly higher public input than surveys conducted during in-person engagement and offers a broader range of input on specific questions of importance to the City. To gather the maximum amount of public feedback, Dudek will develop and host an online survey using the Esri Survey 123 platform in both English and Spanish. Questions will consist of topics related to urban forest values, perceived benefits of trees, understanding of the current City urban forestry ordinances and tree removal process, and ways the City can support community tree planting efforts. Demographic questions will be included to ensure that the survey is equitably distributed and representative of the City’s community members. Results of the surveys will be compiled in an electronic file, summarized, and included in the UFMP. The online survey will be dispersed through City channels, with the intention to receive feedback from the entirety of the community.

Task 2.3: Focus Group Interviews (2)
Business owners and interested parties within the CEJST DAC areas will have the highest level of interaction with implementation efforts developed during the UFMP process. As such, Dudek will host two, one-hour, in- person focus group meetings and lead participants through facilitated discussions and activities to understand the priorities of the community members who will be most impacted by the UFMP and integrate those priorities into planning efforts. Dudek and the City will identify specific groups and individuals within these areas for participation in the focus group to promote support for implementing the UFMP.

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 14 Task 2.4: In-Person Outreach Events (3)
Typically, when meetings specific to urban forestry are hosted by a City, community members who are already invested in urban forestry efforts attend. Although these community members offer valuable support and insight for the City’s future urban forest, these community advocates are typically not representative of all community perspectives. Dudek has found that linking outreach events with other community events, such as holiday celebrations, farmer’s markets, or similar events helps reach a wider audience of community members who are not the typical tree advocate. In-person outreach events for this project will focus on the CEJST DAC areas and will be staffed by Spanish-speaking engagement team members. It is expected that the City will help identify existing City hosted events, community events, or other activities with high community participation for the project team to attend. Event locations will be focused on relevant audiences, partners, and hard-to-reach communities. In-person events will include engagement boards and education materials relevant to the concerns of the Escondido community and frame urban forestry as an important tool in decreasing heat, increasing shade, and managing stormwater for the City of Escondido. The Dudek project manager will provide in-person technical support for all three community engagement events.

Task 2.5: Urban Forest Open House (1)
Dudek will coordinate and host one urban forest community education open house event, with up to two Dudek team members in attendance. The Urban Forest Open House will serve as an informative and interactive event, designed as a two-way stream for education. Dudek will provide professional insights about the urban forest and the UFMP to the community while also learning from residents about how community concerns can best be addressed. Dudek will guide community members through a series of exercises to discuss key dynamics in City’s urban forest, including but not limited to the following:
▪ Best practices for tree planting and management in high fire and very high fire areas ▪ Education regarding tree policy and permitting
▪ Obstacles and opportunities related to growing and maintaining trees on private property ▪ Focus areas for the UFMP
▪ Invasive and native species discussion
▪ Overall and monetary benefits for trees in neighborhoods and businesses The Urban Forest Open House will take place on a day and time that City staff determine would yield maximum participation across all City sectors and demographics, including DACs. The event will run for approximately 2 to 3 hours. Dudek will provide educational posters and activities for the event, as well as take-home materials for attendees, including informational flyers and postcards with links to the online survey. All materials will be presented in both English and Spanish.

The product of the event will be a completed strengths, weaknesses, opportunities, and threats analysis of the City’s urban forest, ensuring that the vision, guiding principles, goals, and objectives of the UFMP reflect the values and concerns expressed at the open house. Dudek anticipates that this event will significantly increase community buy in and increase the number of completed outreach surveys.

Task 2.6: Supporting Materials (3)
The Dudek marketing and graphic teams will prepare outreach materials. Topics covered through in social media may include key project takeaways, strategic educational materials, or information to promote community participation. Using input from key interested parties and the City, we will identify strategic social media outlets for these outreach materials, such as Instagram, Facebook, X, LinkedIn, or the City’s website, to engage the public in the UFMP process.

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 15 Task 2.7: Tree Guide for Residents and Property Owners
Development of this tree guide will include simplifying ISA and ANSI standards, current research, and the experience of the consultant team into an easy-to-understand manual for residents and property owners on how to care for their urban trees. Dudek will provide clear, educational graphics to accompany the practices and standards, and will cover how to properly plant, water, and maintain trees. The manual will also include a section with relevant information from the City’s Tree Ordinance and contact information for tree maintenance services.

Deliverables
▪ Community outreach and engagement strategy
▪ Online community survey in English and Spanish
▪ Two in-person focus group meetings staffed with Spanish speaking team members ▪ Three in-person outreach events staffed with Spanish speaking team members ▪ One urban forest community education open house with Spanish-speaking team members ▪ Three urban forestry infographics
▪ Tree guide for residents and property owners
Assumptions
▪ The City will help facilitate locations for in-person events. ▪ The City will coordinate with the team to promote outreach efforts on City platforms.

Task 3: Citywide Urban Forestry Management Plan
A UFMP is a communication tool to express the urban forestry story of the City, from past to future. It provides the narrative for the City and the community to understand the City’s urban forest and provides specific reasons why actions are needed to foster it. The narrative will include key findings that will describe the most prominent issues that pose a barrier for the City to reach its urban forestry. The project team and the City will work together to delicately convey these core challenges and how the City of Escondido will address these challenges.

Task 3.1: UFMP Outline
A UFMP outline will be developed as a first step toward writing the narrative. The outline will be composed by Dudek and submitted to the City for feedback and approval. Once the outline is set, it will be a guide for Dudek urban forestry specialists to craft findings of the UFMP.

Task 3.2: Strategic Plan
Dudek will create an actionable strategic plan for the City’s urban forest based on our comprehensive analyses, data synthesis, interviews, and community engagement activities from the UFMP development process. This includes considerations for maintaining healthy City-owned trees, expanding canopy cover on private and public land, fostering advocacy in the community, providing guidelines for private property owners, and other items as identified will be prioritized in the implementation phase. The strategic plan will include the following:
▪ Vision. A statement establishing a vision for the future of the urban forest, verifying that there is a common understanding of the UFMP outcome.
▪ Guiding Principles. Specific principles and strategies that will guide the City, informed by community and City priorities.
▪ Goals. Identified outcomes the City seeks to achieve for each guiding principle. Goals will be specific, measurable, attainable, realistic, and time sensitive.

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 16 Task 3.3: Implementation Plan
The implementation plan will be developed as the thread that connects findings from the UFMP into measurable actions. This will be collaboratively developed between Dudek and the City with an emphasis on developing ambitious yet approachable solutions for achieving the City’s urban forest goals.

The implementation plan will utilize the data gathered through the Existing Conditions Assessment, the Escondido Climate Action Plan (E-CAP), and the ideas and feedback gained through public engagement. The implementation actions will focus solely on those tracts that qualify as a DAC through the CEJST. The implementation plan will be guided by the goals set forth in Measures C-9.1 and 9.2 of the E-CAP and include the necessary steps for achieving associated performance metrics, including, but not limited to, regulatory updates, tree planting targets, and canopy cover objectives.

The implementation plan will be divided into distinct projects to be executed by the City upon the adoption of the UFMP. The number of projects identified will depend on the findings from the Existing Conditions Assessment and the projected staff capacity, ranging from three to ten projects. These projects will be designed to achieve specific outcomes, such as the number of trees planted, outreach and education efforts to community members, and the identification of resources and partnerships that align with the City’s goals.

The City may incorporate these projects into future budget discussions to ensure that funding is available for implementation. Dudek and the City will discuss the inclusion of target completion dates and responsible parties for each project to foster greater initiative and ensure timely completion.

Task 3.3.1: Tree Planting Program and Priority Map
A Tree Planting Priority Program will be developed by analyzing the potential sites data discovered in Task 1.2. The Dudek team will determine areas of the City where an injection of urban forestry resources would provide the greatest community benefit to meet the goal of an equitable urban forest. The Tree Planting Priority program will be focused on historically disadvantaged areas as identified by the CEJST, E- CAP, and CalEnviroScreen 4.0 data. These data sets, and others as identified by the City, will be used to identify which Priority Investment Neighborhoods may be given precedence for funding.

This analysis will consider the specific anticipated challenges for the City’s urban forest. This data is used to determine if specific areas are lacking tree canopy and whether these deficits are impacting certain parts of the community more than others. Results of this analysis will result in a high-resolution priority planting map that illustrates the level of need for trees throughout specific areas of the City.

Task 3.3.2: Tree Planting Schedule
A program planting schedule will be developed based on the findings in Task 3.3.1. Dudek will prioritize canopy growth and tree equity in the tree planting schedule while also ensuring a balanced age distribution and a staggered planting approach. The planting schedule will also aim to optimize maintenance trimming schedules. An early tree care schedule that includes preferred watering and trimming based on tree type will be included as a BMP resource, as described in Task 3.3.

Task 3.3.3: Establishment of Best Management Practices
Development of this section of the UFMP will include aligning the City’s tree care practices to meet ISA BMPs, ANSI standards, and sustainable design practices that relate to trees within the City. These standards and BMPs will include, but are not limited to, tree planting, young tree care, irrigation, tree pruning techniques and frequency, nursery inspection, wildland–urban interface (WUI) standards, engineered soils and other technology to support urban trees, and tree protection during construction. Standards and details Doc ID: fed0bdeb0cbfc6bcedfdd0e98ec2fb111a39ea39
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 17 will be provided in an illustrated format that maximize clarity and ease of understanding to various audiences. Dudek will ensure that these resources adhere to the principles set forth by ANSI A300, ISO BMPS, and California Department of Forestry and Fire Protection guidelines. Dudek may include additional practices as identified by the City as priority items to address.

Task 3.3.4: Addressing Wildfire Resilience
Dudek team members have provided fire protection plans for new residential developments in the City. This work brings past project knowledge of the wildfire risk areas and the conditions of the City, which will help inform a section of the UFMP to discuss wildfire resilience and urban forest management and the intricacies that invovle private prperty communication and management. Materials previously developed for fire proection plans will be modified to be cityand wide community facing and included as a discussion on the differences between tree management in urban areas and WUI areas.

Task 3.3.5: Potential Resources
The Dudek team is well versed in researching and identifying available funding sources for urban and community forestry programs across the country. The City is a target for equity-based competitive state and federal funding sources as it contains CEJST identified DAC neighborhoods. Dudek will utilize this and our analysis of the current program and current staff capacity to inform development of a list of appropriate funding sources for the City to pursue. Dudek will also develop a list of community-based resources from the community engagement results to identify private resources, such as volunteer time, appetite for donations, or in-lieu fee programs, and opportunities to plant trees on privately managed land. The result of this task will be a list of resource and funding options that can be utilized for implementation of the UFMP.

Task 3.3.6: Design Plans – Commercial and Industrial Parking Lots Parking lots and urban commercial areas in Escondido present a variety of obstacles to expand shade and urban cooling. Commercial businesses often require visibility from the street so pedestrians and vehicle traffic can view display windows and business signage, which decreases opportunities for tree planting sites and canopy growth. Street parking and urban infrastructure often constrains tree installation and successful canopy establishment. A new urban paradigm is needed that reassesses historic urban design, supports smart streets, and addresses retrofit opportunities.
▪ Using Solar panel parking covers over
asphalt parking lots
▪ Replacing palm trees with shade trees
▪ Creating bulb planters at street intersections
to support street tree canopy establishment
and protection
▪ Permeable infiltration paving at street tree
locations
▪ Ground plain painted surfaces to reduce
solar energy absorption
▪ Irrigation infrastructure and soil volume
considerations
▪ Removing pavement in areas where asphalt
or other impermeable surface is
unnecessary
Task 3.4: Monitoring Plan
The UFMP is an adaptive document that should be reviewed periodically to verify that goals and objectives remain realistic and obtainable based on changes to the City’s environmental and economic conditions.

Dudek recommends using the Community Assessment and Goal-Setting tool created by Vibrant Cities Lab as a main component of the monitoring plan. Vibrant Cities Lab is a collaboration of the United States Forest Service, American Forests, and the National Association of Regional Councils, and serves as an online hub of urban forest and tree research, best practices, and planning tools (http://vibrantcitieslab.com). The Doc ID: fed0bdeb0cbfc6bcedfdd0e98ec2fb111a39ea39
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 18 Community Assessment and Goal-Setting Tool is based on research of urban forest sustainability and establishes clearly defined criteria and indicators to measure successful implementation of UFMP goals and objectives. This tool enables the City to continuously monitor measurable outcomes to determine progress toward the completion of goals and objectives.

Task 3.5: Draft UFMPs, Public Comment Process, Final UFMP Dudek will submit an administrative draft of the UFMP and request that the appropriate City personnel provide comments within a 30-day time frame. Dudek will incorporate these edits, add visual aids, and make the second draft available for public review and comment. Dudek and the City will post the second draft on the City website and other important media channels to open a 30-day public comment period. Dudek will facilitate receipt, organization, and response to each public comment received, provide a public comment log, incorporate appropriate public comment responses, and submit the final copy as a written document and will include all figures, appendices, and visual aids.

Task 3.6: Presentations (3)
Dudek will provide presentation materials and in-person attendance of up to three public meetings to present the UFMP to City leadership, planning commission, and city council. The goal of the final presentation is for the city council to adopt the UFMP.

Deliverables
▪ Working meetings with staff to develop the UFMP outline ▪ Tree planting program and priority map
▪ Strategic plan with vision, guiding principles, and goals ▪ Implementation plan with recommended actions for 3 to 10 potential projects ▪ A comprehensive list of potential financial and community resources to support UFMP implementation
▪ Design plans (10%, 20%, and 30%) to increase canopy cover in parking lots, as the budget allows ▪ Monitoring plan for the City to track progress towards their UFMP goals ▪ A total of three UFMP drafts: administrative draft, public draft, and final UFMP, all delivered as written documents
▪ Public comments monitored by Dudek and consolidated in a public comment log ▪ Presentation material and in-person attendance to committee, commission, and council meetings Assumptions
▪ The City will review draft documents and provide comments within a 3-week time frame. ▪ The City will provide written comments of the final draft UFMP within 30 days of delivery.

Task 4: Regulatory Update to City Documents and Ordinances Task 4.1: Tree Ordinance Update
Dudek will provide recommendations for updates to the municipal code as they relate to trees, including Chapter 18, Chapter 22, Chapter 32, and Chapter 33, along with any additional chapters deemed pertinent by the City utilizing analysis in the Existing Conditions Assessment combined with the City’s urban forestry.

Dudek will leverage our extensive expertise in tree codes and our deep understanding of industry standards to evaluate the City of Escondido’s tree policies, and their effectiveness. Our evaluation will assess how the current code aligns with the objectives of the UFMP, state law, and the City’s broader goals.

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 19 Our recommended updates will include parameters that help reach the City’s goals for mature tree protection, canopy cover expansion, and replacing every tree removed. Dudek will provide strategic recommendations to enhance the clarity, implementation process, and effectiveness of the ordinances, ensuring that they support the City’s vision for the urban forest.

Task 4.2: Landscape Master Plan Update
Dudek will review and provide recommendations for updates to the City’s Center City Landscape Master Plan (Summary Booklet and Design Guidelines). Dudek will ensure that UFMP elements are consistent with arboricultural standards and ISA BMPs, as well as state law. Our seasoned experts will also lean on arboricultural expertise and previous project experience to offer any pertinent insights that may be considered to enhance tree care in the City through the Landscape Master Plan.

Task 4.3: Recommended Street Tree List Update
Dudek will create a comprehensive tree species list to serve as a reference for all future tree plantings. This list will consider the trees currently listed on the City’s existing Approved Species List (2017), the current tree species distribution, water use research such as “MWELO” standards, among other factors including the following:
▪ Suitability for a specific site
▪ Suitability for future climate conditions
▪ Minimization of water use
▪ Pest and disease issues
▪ California native tree (yes/no)
▪ Minimum planting space required
▪ Achievement of urban forest sustainability
goals
▪ Wildfire risks and considerations
The updated recommended street tree list will be presented in a spreadsheet format, including several key attributes for each tree species, and developed to be a field-ready resource designed to assist staff, community members, and other interested parties in selecting the right tree for any given site, adhering to the principles of “right tree, right place, right reason.” The recommended tree species list will be designed to use in tandem with the implementation plan described in Task 3.3.

Deliverables
▪ Recommendations for updates to the Tree Ordinance
▪ Recommendations for updates to the Landscape Master Plan ▪ Recommended street tree list update
Task 5: Customer-Focused Project Management
Task 5.1: Kickoff and Check-in Meetings
Dudek and City staff will initiate the project with a kickoff meeting to identify specific project goals, discuss the nuances of current challenges, determine a timeline for priority tasks such as the ordinance review, confirm communication procedures, and request necessary data and key contacts for the project.

Dudek and City staff will use virtual monthly meetings throughout the duration of the project as the main form of communication. Monthly meetings will discuss results from analysis, action items, and project progress, ensuring on-time completion of the project. Additional project communication will occur as necessary via email or telephone. For each meeting, an agenda and minutes will be prepared by the project manager.

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 20 Task 5.2: Project Management and Quality Assurance
Dudek Project Manager Kanami Otani will track work progress, budgets, schedules, and deadlines throughout the duration of the project. She will lead the Dudek team on analysis parameters and City priorities to ensure high-quality deliverables. She brings extensive experience collaborating with various organizations and will provide effective, timely project management for the City, the Dudek team, and partnering entities.

Assumptions
▪ Dudek will lead each project meeting and provide agendas and minutes with action items.

Project Management Timeline

MILESTONES
Table 6 lists Dudek’s proposed schedule, including grant reporting deadlines with key milestones and deliverables. Deliverables illustrate Dudek’s experience in conducting community outreach, inventory of trees and existing conditions, developing recommended actions, and completing UFMPs.

Table 6. Milestones
Consultant Scope Item Milestone or Deliverable Report Due Date Staff and Community Outreach, Community
Outreach and Engagement Strategy,
Engagement event, Online Community Survey,
Tree Sites Inventory Collection
Existing Conditions Assessment, Robust
Outreach and Engagement Program
April 5, 2025
Staff and Community Outreach (Focus Group
Interviews), Arboriculture Best Management
Practices, Addressing Wildfire Resilience, Tree
Sites Inventory Collection
Existing Conditions Assessment, Robust
Outreach and Engagement Program
July 5, 2025
Staff and Community Outreach, Urban Forestry
Program Review, Tree Inventory Analysis, Canopy
Cover Assessment, Existing Conditions Report
Citywide Urban Forestry Management
Plan, Robust Outreach and Engagement
Program
October 5, 2025
Urban Forest Community Education Open
House, Tree Planting Priority Map and
Schedule, UFMP Outline
Robust Outreach and Engagement
Program, Citywide Urban Forestry
Management Plan
January 5, 2026
Strategic Plan, Tree Ordinance Update,
Landscape Master Plan Update, Street Tree
List
Citywide Urban Forestry Management
Plan, Robust Outreach and Engagement
Program
April 5, 2026
Monitoring Plan, Draft UFMPs, Public
Comment period
Regulatory Update July 5, 2026
Final UFMP, Presentations to Council and
Commissions
Citywide Urban Forestry Management
Plan
October 5, 2026
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 21

Proposed Schedule
The following Figure 2 is the proposed schedule for all tasks listed in the RFP that fit within the allocated budget. Should Optional Tasks, described below, be selected a schedule will be determined with the City at project initiation.

Figure 2. Proposed Project Schedule

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 22 Optional Tasks
Optional Task 1: Tree Inventory
Dudek understands that the City has estimated their inventory to consist of about 53,000 trees. In addition to Task 1.2, Potential Tree Sites Inventory, collecting temporal tree inventory data for existing trees will equip the City with up-to-date tree data that can be used for a more thorough analysis of the existing conditions.

This information can also be used to inform future grant proposals.

To complete this task, Dudek will first review the City’s existing tree inventory database, city properties, and ROWs to inform the inventory process. Dudek assumes that the City will provide inventory data, City properties, and ROW boundaries in an ESRI compatible format. If the provided data is not in an ESRI compatible format, additional work may be required to convert or adjust the data accordingly. In such cases, additional budget may be necessary. Dudek ISA-certified arborists and tree inventory specialists will perform a physical inventory of the trees in public ROWs, on public property, and on City-owned properties. This scope of work does not include school property. Tree attribute data will include common and botanical name, location coordinates, condition, diameter at standard height, crown width, and height. The tree inventory will also include information about an individual tree’s potential status as a street tree, mature tree, or protected tree. Any other attributes desired for collection, such as those included in the California Department of Forestry and Fire Protection Minimum Data Collection Attributes for Urban Tree Inventories, will be discussed during the project kickoff meeting.

Dudek anticipates inventorying up to 53,000 locations, which includes tree sites and stumps. Tree location mapping will be completed using the ESRI Collector for ArcGIS software. Tree inventory specialists will utilize external Arrow or Trimble Bluetooth GPS receivers to achieve sub-meter tree location accuracy in real time.

As tree canopies, buildings, and cloud cover can cause loss of satellite lock if they block the line-of-sight to satellites, the Arrow or Trimble Bluetooth GPS receivers may not always have sub-meter accuracy. Digital tree location, tree attribute, and feature position information will be stored and managed in the field and updated to the cloud in real time. To ensure that the tree inventory task remains on schedule, the Dudek team will discuss the tree inventory during the kickoff meeting to identify each team member’s responsibilities, goals, tasks, and timelines. The tree inventory project manager, Katrina Burritt, will set up bi-weekly meetings with the appropriate City staff to ensure project success. Katrina will monitor the data collector’s progress to ensure that the completion deadline is achieved and that the project stays on schedule.

Optional Task 2: Preparation of California Environmental Quality Act Documentation This scope of work assumes that environmental review would be conducted at a program/planning level and that no standalone technical studies would be required. Dudek will first evaluate whether the draft ordinance and regulatory updates qualify for a Categorical Exemption under California Environmental Quality Act (CEQA). This proposal assumes that an environmental impact report will not be necessary for the Protected Tree Ordinance.

Categorical Exemption
If the updated Ordinance does not relax standards in a way that could lead to environmental degradation and the preliminary project analysis identifies no unique or unusual circumstance that would result in a significant impact, the proposed project may qualify for a Class 8 Categorical Exemption (CE) from CEQA Doc ID: fed0bdeb0cbfc6bcedfdd0e98ec2fb111a39ea39
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 23 review, and Dudek will complete a Notice of Exemption (NOE) that references the analysis completed in making the exemption finding and may include a brief memo to document the conclusion regarding applicability of the exemption. All technical documents would be attached to the NOE as supporting documentation, and Dudek or the City would file the notice with the City Clerk and State Clearinghouse.

While filing the NOE is not required under CEQA, filing reduces the statute of limitations for a challenge to 35 days (versus 180 days if it is not filed). Payment of filing fees would be due at time of filing and are not included in the Dudek project costs.

Optional Task 3: Wildfire Hazard Assessment Report
The City of Escondido may benefit from developing a Wilfire Hazard Assessment Report for wildfire urban interface/intermix (WUI) areas. As part of Task 2.7 and Task 3.3.4, wildfire and tree care will be discussed as part of the Citywide Comprehensive UFMP. Within those tasks, how tree care differs for urban areas and WUI areas will be illustrated to help manage urban trees in WUI areas. However, the Optional Task 3, described below, is a more thorough analysis which identifies the level of risk, creates mapping tools to help management, and provides recommendations for reducing wildfire risk, specific to the City’s WUI areas.

Optional Task 3.1: Review Existing City Information
This task will include collecting, processing, and managing all relevant datasets for the hazard analysis process.

We expect to review and/or process the following background information:
▪ Any relevant fire history datasets
▪ Local fire planning documents
▪ Escondido and San Diego County digital
map database
▪ Available fire hazard mapping data and
other pertinent GIS files (e.g.,
vegetation/land cover, terrain, roads, assets,
communities)
▪ Fuel treatment datasets
▪ Local weather data
▪ Current literature regarding fuel reduction
treatments and community protection
▪ Any additional relevant documents identified
by the City of Escondido Fire Department
(EFD) during a kickoff meeting
Data review will also include identification of data gaps, which will be discussed with EFD. Dudek assumes that all relevant GIS files for hazard analysis (e.g., communities, roads, assets, infrastructure locations) will be provided by EFD, or otherwise be publicly available.

Optional Task 3.2: Hazard and Risk Assessment
Dudek will begin the Hazard and Risk Assessment with a reconnaissance-level field assessment to better understand the fire environment present throughout the High/Very High Fire Hazard Severity Zone (VHFHSZ) areas within the EFD analysis area. The field assessment will include an evaluation of terrain, vegetation/fuel types, treatment areas, road/access conditions, landscape characteristics, structure conditions, and other environmental variables that increase wildfire risk or prohibit fuels treatment activities. The field assessment will also include an evaluation of the City’s Urban Forest/Fire Prone Tree Species that will be incorporated into urban forest management recommendations to reduce wildfire hazards throughout the City.

Dudek proposes to coordinate with City Planners and EFD prior to conducting the field assessment to better understand local fire risk factors and known vulnerable areas. Dudek will conduct some or all of its fire- focused field assessment with representatives from EFD as that representative can provide the focal points throughout the City where there are tree concerns within the City’s VHFHSZ areas. Presence of local fire Doc ID: fed0bdeb0cbfc6bcedfdd0e98ec2fb111a39ea39
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 24 experts during our field evaluations will result in greater efficiency as well as important information exchange. Field evaluations are intended to be general, without detailed property and site mapping. The field assessment will also be useful in field verification of base data sets to be used for fire behavior modeling.

We understand that remotely sensed data products, such as LANDFIRE, may not accurately represent field conditions; therefore, we would conduct a cursory field assessment of the study area and modify or use different, more accurate data sets if determined necessary.

The next step in the Hazard and Risk Assessment will be to model potential fire behavior for the VHFHSZ areas throughout the City. We will work with the City Planners and EFD to determine the study area extents.

We anticipate using FlamMap software to model fire behavior as this tool functions in a GIS/spatial environment, which allows for an evaluation of potential fire behavior across the analysis area. Fire behavior modeling can aid the planning process by visually illustrating areas where predicted high-intensity fire coincides with urban development. These areas can then be prioritized appropriately for potential hazard analysis and mitigations. FlamMap uses raster-based GIS data inputs and analyzes several fire behavior variables, including flame length, rate of spread, maximum ember spotting distance, and burn probability.

This geographical presentation of potential fire behavior will allow for further analysis in GIS. We also anticipate modeling worst-case fire behavior under extreme Santa Ana wind conditions and/or consistent with large fire events in the City area.

We anticipate using publicly available regional data sets (e.g., LANDFIRE) as the base data for modeling potential fire behavior. We also anticipate using historic weather data from the Weather Information Management System and/or Remote Automated Weather Stations to determine appropriate weather inputs (e.g., fuel moisture, wind speeds) for fire behavior modeling runs. We anticipate using 97 th percentile weather outputs from the FireFamily Plus software package in fire behavior modeling efforts but will confirm inputs with EFD prior to modeling efforts.

The Dudek team will then evaluate the fire behavior modeling output data sets in GIS to identify where areas of modeled extreme fire behavior are proximate to communities, critical access/egress routes, existing/planned fuel break areas, and other critical community infrastructure (e.g., communications towers).

It is anticipated that these results will support management recommendations included in the Wildfire Hazard Assessment Report.

Community Risk will be evaluated using community base data sets in relation to wildfire hazard data (e.g., fire history, modeled fire behavior). Community base data sets are anticipated to include population, parcels, natural resources, critical infrastructure, structures, existing vegetation management areas, water supply, and roads. We anticipate that the analysis of wildfire risk will rely heavily on an assessment of spatial data in a GIS environment, coupled with observations made during our field assessment. We anticipate that the risk assessment will identify potential wildfire ignition areas, risks to people/structures, risks to infrastructure, risks to natural resources, and risks to economic resources.

The results of the risk analysis will be used to identify potential risk mitigation projects that will be included in the Wildfire Hazard Assessment document. Potential projects include vegetation management and mitigation recommendations, safety zone designation, community education, and refuge areas, among others.

Optional Task 3.3: Base Map Development
Dudek will prepare a series of base maps to be included in the final Wildfire Hazard Assessment Report.

Several of these maps will assist with field reconnaissance efforts. The following data sets will be used in base map preparation:

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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 25 ▪ WUI boundary and adjacent jurisdiction’s
WUI area
▪ Fire hazard severity areas
▪ Vegetation/fuel types
▪ Terrain (slope)
▪ Fire history
▪ Assets (e.g., community areas,
infrastructure, existing fuel treatment areas)
▪ Sensitive resource areas
▪ Fire behavior modeling results
▪ Ember spotting distance
▪ Potential fuel treatment areas
▪ Potential evacuation routes
▪ Community-specific recommendations
All maps will be developed using ArcGIS software, and all digital map files will be provided within the Wildfire Hazard Assessment Report.

Optional Task 3.4 – Wildfire Hazard Assessment Report
Following data acquisition, map development, community risk assessment, and prioritization, Dudek will prepare a Wildfire Hazard Assessment Report. The Wildfire Hazard Assessment Report will reflect current conditions and priorities and will use the results of the hazard and risk analysis as a basis for project prioritization. The Wildfire Hazard Assessment Report will also include concepts as they relate to tree care and wildfire risk that will be integrated into the UFMP to clearly discuss the variation in management recommendations for the urban forest throughout the City of Escondido and the areas that are adjacent to the WUI.

The following components will be included in the Wildfire Hazard Assessment Report:
▪ EFD overview (values at risk, land use, fire
protection capabilities, codes and
standards)
▪ Wildfire environment (vegetation/fuels,
weather/climate, fire history, topography,
potential fire behavior)
▪ Communities and resources at risk (WUI,
assets, infrastructure, and others, as
necessary)
▪ Wildfire hazard assessment (summary of
analyses, identification of hazard areas)
▪ Action plan (hazard reduction approach)
▪ Recommendations (to reduce wildfire risk,
including concepts as they relate to tree
care and wildfire risk which will be
integrated into the UFMP)
▪ Hazard and risk GIS graphics/maps
The Wildfire Hazard Assessment Report will be prepared in coordination with the UFMP goals and recommendations, City Planners, and EFD for review and comment. This task includes delivery of a digital draft report (e.g., Microsoft Word file) to facilitate review and comment. Dudek assumes that EFD will provide one set of consolidated comments following review of the draft document.

Optional Task 4: Updated Urban Surface Heat Viewer Map
Dudek will leverage canopy coverage data to update the City’s Urban Surface Heat Viewer map, enhancing its functionality and integrating additional data to address the City’s priorities and needs. This update will build upon the existing features, ensuring that they are current and relevant. Current features include City limits, transit stops, and census tract-level summer day temperature differences. Potential enhancements may include integrating the latest datasets, such as the 2023 Urban Heat Island Severity data derived from Landsat 8 imagery and the most recent canopy cover data, to provide detailed insights into surface heat patterns.

These updates will align with the E-CAP Measure C-9.2 by identifying low-canopy neighborhoods and areas at higher risk of adverse urban heat island effects. The updated Urban Surface Heat Viewer map will also serve Doc ID: fed0bdeb0cbfc6bcedfdd0e98ec2fb111a39ea39
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RFP No. 25-05 – PL24-0286, City of Escondido Urban Forestry Management Plan and Program 26 as a foundation for long-term maintenance recommendations informed by the Existing Conditions Assessment of trees in the project area. These recommendations will ensure the creation of a robust and mature urban forest with large canopies, enhancing resilience to extreme heat while addressing environmental inequities.

Optional Task 5: Landscape Designs – Increasing Spaces for Trees Implementation of the UFMP will require active pursuit of grant funds from state and federal governments to address climate change. Dudek will develop typical design solutions and street tree applications that can be unitized and presented clearly in grant applications. A typical street tree landscape unit may include a self- supporting system of design elements that are applied to a variety of street conditions. These design elements would combine to support successful street tree establishment, maximize canopy area, and support long term health and tree vigor in harsh urban conditions. Such design elements may include combinations of the following:
▪ Replacement of street asphalt paving to
enhance storm water management and
provide water to trees
▪ Sidewalk paving replacement with
permeable concrete or other materials
▪ Raised planters to increase soil volume for
constrained tree locations
▪ Adjacent building roof rain collection and
pipe distribution to tree root zone
▪ Opportunities to combine street tree
infrastructure with other Extreme Heat
Resilience Action Plan features, such as
heat-relief pocket parks
The designation of specific city and neighborhood blocks for retrofit with street tree infrastructure will allow the City to identify discrete street tree projects and clearly project the value of the project in grant applications. New development street tree requirements may be presented as matching funds to the DAC improvements through development fees paid into a citywide street tree improvement fund.

Optional Task 6: Prioritizing Habitat Connectivity
The City is uniquely surrounded by natural conservation areas, including the Elfin Forest Recreational Reserve, Kit Carson Park, Daley Ranch Park, and the Mountain Meadow County Park. Dudek GIS specialists will identify corridors where the planting of native trees should be prioritized to enhance habitat connectivity and reduce the effects of arboreal habitat fragmentation due to urban development. This optional task would be conducted alongside the analyses in Task 3.3.1: Tree Planting Program and Priority Map.

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Exhibit 3
Non-Collusion Declaration
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City of Escondido
RFP No. 25-05 – Urban Forestry Management Plan and Program

- 12 - CAO: 9/17/2021
EXHIBIT 3

NONCOLLUSION DECLARATION

TO BE EXECUTED BY PROSPECTIVE CONSULTANT AND SUBMITTED WITH PROPOSAL The unders
igned declares:

The for
egoing proposal submitted in response to the City of Escondido’s Request for Proposals No. 25- 05 – City of Escondido Urban Forestry Management Program is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or sham. The prospective consultant has not directly or indirectly induced or solicited any other prospective consultant to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any prospective consultant or anyone else to put in a sham proposal, or to refrain from submitting a proposal. The prospective consultant has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the prospective consultant or any other prospective consultant, or to fix any overhead, profit, or cost element of proposal price, or of that of any other prospective consultant.

All statements contained in the proposal are true. The prospective consultant has not, directly or indirectly, submitted their proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.

Each individual executing this declaration on behalf of a prospective consultant that is a corporation, partnership, joint v enture, limited liability company, limited liability partnership, or any other entity, hereby represents that they have full power to execute, and does execute, this declaration on behalf of the prospective consultant.

I dec
lare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ______________________.

Date
___________________________________
___________________________________
Signature Signature
Title Tit le
Of Of
APPROVED AS TO FORM:

OFFICE OF THE CITY ATTORNEY
MICHAEL R. MCGUINNESS, City Attorney
By
: ___________________________
12/6/2024
President and CEO
Dudek
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800.450.1818 | [email protected]
DUDEK.COM
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Secretary’s Certificate
The undersigned, Amy M. Paul, hereby certifies that she is the duly elected and acting Secretary of Dudek, a California corporation (the “Company”), and that, as such, she is duly authorized to execute and deliver this Secretary’s Certificate on behalf of the Company. She hereby further certifies on behalf of the Company that:

Each of the persons named below is a duly elected, qualified and acting officer of the Company holding the office or offices set forth opposite his or her name, and each of the persons named below is authorized to execute and deliver on behalf of the Company, each document to which it is a party and all other agreements, documents and certificates to be delivered by the Company pursuant thereto.

Name Office
Joseph Monaco President and Chief Executive Officer Eric Wilson Executive Vice President
Pete Campbell Vice President, Federal Services
Helder Guimarães Chief Financial Officer/Treasurer
Michael McGrattan Chief Information Officer
Bob Ohlund Vice President
Amy M. Paul General Counsel; Secretary
Danielle Voss Vice President, Human Resources; Assistant Secretary

IN WITNESS WHEREOF, the undersigned has executed this Secretary’s Certificate on behalf of the Company as of this 20th day of February 2024.

DUDEK

By:______________________________
Amy M. Paul
Secretary

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Escondido CSA for UFMP
file
fed0bdeb0cbfc6bcedfdd0e98ec2fb111a39ea39

MM / DD / YYYY
Signed
This document was requested from app.contractsafe.com
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Sent for signature to Joseph Monaco ([email protected]), Elyse E. Dayrit ([email protected]) and Dane White ([email protected]) from [email protected]
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Signed by Joseph Monaco ([email protected])
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Signed by Elyse E. Dayrit ([email protected])
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04 / 02 / 2025
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Viewed by Dane White ([email protected])
IP: 174.243.179.81
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Signed by Dane White ([email protected])
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The document has been completed.
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Escondido CSA for UFMP
file
fed0bdeb0cbfc6bcedfdd0e98ec2fb111a39ea39

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EXECUTIVE OFFICE OF THE PRESIDENT

OFFICE OF MANAGE MENT AND BUDGET
WASHINGTON, D.C. 20503

THE DIRECTOR
January 27, 2025
M-25-13

MEMORANDUM FO

R HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
FROM: Matthew J. Vaeth, Acting Director , Office of Management and Budget SUBJECT: Temporary Pause of Agency Grant, Loan, and Other Financial Assistance Programs
The American people elected Donald J. Trump to be President of the United States and gave him a mandate to increase the impact of every federal taxpayer dollar. In Fiscal Year 2024, of the nearly $10 trillion that the Federal Government spent, more than $3 trillion was Federal financial assistance, such as grants and loans. Career and political appointees in the Executive Branch have a duty to align Federal spending and action with the will of the American people as expressed through Presidential priorities. Financial assistance should be dedicated to advancing Administration priorities, focusing taxpayer dollars to advance a stronger and safer America, eliminating the financial burden of inflation for citizens, unleashing American energy and manufacturing, ending “wokeness” and the weaponization of government, promoting efficiency in government, and Making America Healthy Again. The use of Federal resources to advance Marxist equity, transgenderism, and green new deal social engineering policies is a waste of taxpayer dollars that does not improve the day-to-day lives of those we serve.

This memorandum requires Federal agencies to identify and review all Federal financial assistance1 programs and supporting activities consistent with the President’s policies and requirements.2 For example, during the initial days of his Administration, President Donald J.

Trump issued a series of executive orders to protect the American people and safeguard valuable taxpayer resources, including Protecting the American People Against Invasion (Jan. 20, 2025), Reevaluating and Realigning United States Foreign Aid (Jan. 20, 2025), Putting America First in International Environmental Agreements (Jan. 20, 2025), Unleashing American Energy (Jan. 20, 2025), Ending Radical and Wasteful Government DEI Programs and Preferencing (Jan. 20, 1 2 CFR 200.1 defines Federal financial assistance to mean “[a]ssistance that recipients or subrecipients receive or administer” in various forms, but this term does not include assistance provided directly to individuals. For the purposes of this memorandum, Federal financial assistance includes: (i) all forms of assistance listed in paragraphs (1) and (2) of the definition of this term at 2 CFR 200.1; and (ii) assistance received or administered by recipients or subrecipients of any type except for assistance received directly by individuals. 2 Nothing in this memo should be construed to impact Medicare or Social Security benefits.

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2 2025), Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government (Jan. 20, 2025), and Enforcing the Hyde Amendment (Jan. 24, 2025).

These executive orders ensure that Federal funds are used to support hardworking American families.

To implement these orders, each agency must complete a comprehensive analysis of all of their Federal financial assistance programs to identify programs, projects, and activities that may be implicated by any of the President’s executive orders. In the interim, to the extent permissible under applicable law, Federal agencies must temporarily pause all activities related to obligation or disbursement of all Federal financial assistance, and other relevant agency activities that may be implicated by the executive orders, including, but not limited to, financial assistance for foreign aid, nongovernmental organizations, DEI, woke gender ideology, and the green new deal.

This temporary pause will provide the Administration time to review agency programs and determine the best uses of the funding for those programs consistent with the law and the President’s priorities. The temporary pause will become effective on January 28, 2025, at 5:00 PM. Even before completing their comprehensive analysis, Federal agencies must immediately identify any legally mandated actions or deadlines for assistance programs arising while the pause remains in effect. Federal agencies must report this information to OMB along with an analysis of the requirement. OMB also directs Federal agencies to pause all activities associated with open NOFOs, such as conducting merit review panels.

No later than February 10,
2025, agencies shall submit to OMB detailed information on any programs, projects or activities subject to this pause. Each agency must pause: (i) issuance of new awards; (ii) disbursement of Federal funds under all open awards; and (iii) other relevant agency actions that may be implicated by the executive orders, to the extent permissible by law, until OMB has reviewed and provided guidance to your agency with respect to the information submitted.

OMB may grant exceptions allowing Federal agencies to issue new awards or take other actions on a case-by-case basis. To the extent required by law, Federal agencies may continue taking certain administrative actions, such as closeout of Federal awards (2 CFR 200.344), or recording obligations expressly required by law.

Additionally, agencies must, for each Federal financial assistance program: (i) assign responsibility and oversight to a senior political appointee to ensure Federal financial assistance conforms to Administration priorities; (ii) review currently pending Federal financial assistance announcements to ensure Administration priorities are addressed, and, subject to program statutory authority, modify unpublished Federal financial assistance announcements, withdraw any announcements already published, and, to the extent permissible by law, cancel awards already awarded that are in conflict with Administration priorities, and; (iii) ensure adequate oversight of Federal financial assistance programs and initiate investigations when warranted to identify underperforming recipients, and address identified issues up to and including cancellation of awards.

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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
GreenLatinos Urban & Community Forestry Program
Subaward Agreement for City of Escondido Urban
Forestry Management Plan Project
This Subaward Agreement (“Agreement”) is entered into between GreenLatinos, a nonpro
fit organization duly incorporated pursuant to the laws
of the District of Columbia with principal of fices at 1919 14 Street, Suite 700, Boulder, CO 80302 (“GreenLatinos”) and City of Escondido, with its principal offices at 201 North Broadway, CA 92025 (“Subrecipient”). GreenLatinos and Subrecipient may be collectively referred to as “Parties” or each, individually, as a “Party.”
Contacts: Individuals listed below are authorized to act in their respective areas for matters related to this award. Any revision to key personnel identi
fied in this agreement requires noti fication by the
Subrecipient by email to GreenLatinos within 10 business days..

Principal Subaward Contacts:

Subaward Program Contact:

Oscar Romero
201 N Broadway, Escondido, CA 92025
Telephone: 760-839-4801
Email: [email protected]
Subaward Financial Contact:

Christina Holmes
201 N Broadway, Escondido, CA 92025
Telephone: 760-839-4620
Email: [email protected]
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 1
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
Principal GreenLatinos Contacts:

GreenLatinos Program Contact Subaward Financial Contact Rachna Vas
1919 14th Street, Suite 700
Boulder, CO 80302
Telephone: (202) 677-0991
Email: [email protected]
Joe Toolan
1919 14th Street, Suite 700
Boulder, CO 80302
Telephone: (443) 713-9026
Email: [email protected]
Whereas, the originating source of Federal assistance funds for this Agreement is made under the authority of the Cooperative Forestry Assistance Act, P.L. 95-313 as amended, 16 USC section 2105 and Public Law 117-169, Subtitle D, Section 23003(a). The Federal Assistance Listing (formerly Catalog of Federal Domestic Assistance - CFDA) number and name are 10.727, In
flation Reduction Act Urban & Community Forestry Program.

GreenLatinos’ Award Cooperative Agreement (FAIN) number is 24-CA-11132544-013, and the originating grant period is December 13, 2023 to November 30, 2028; and
Whereas, the purpose of this Agreement is to outline Parties’ collaborative efforts to develop and implement an urban and community forestry project (“Project”) funded, supported by, and meeting the United States Department of Agriculture (USDA) Forest Service’s Urban and Community Forestry Program guidelines and objectives; and Whereas, Parties aim to support frontline communities in restoring and expanding urban forest canopy in areas with low tree cover, and engaging residents in community forestry, resulting in (1) increased resilience to heat,
flood, and storm events; (2) increased wellness and recreational opportunities; and (3) reductions in greenhouse gas and air quality pollutants in frontline communities across the City of Escondido, representing census tracts as detailed within the attached census tract list Now, therefore, the Parties do hereby agree as follows:

1. TERM. This Agreement shall govern the performance of the Parties for the period [ ] (the “Effective Date”)
through November 30, 2027, unless earlier terminated by either GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 2
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Attachment "3"
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party in accordance with the terms of this Agreement (such period of performance, the “Agreement Term”).

2. SCOPE OF WORK AND BUDGET; PRIOR APPROVAL FOR
CHANGES.
a. Scope of Work and Budget. Subrecipient shall, in a
satisfactory manner as determined by GreenLatinos,
perform all activities described in the scope of work as approved by GreenLatinos and attached hereto as
Exhibit A, as may be amended from time to time (the
“Approved Services”) in accordance with the program
budget as approved by GreenLatinos and attached hereto
as Exhibit B, as may be amended from time to time (the
“Approved Budget”).
b. Prior Approval for Changes. Subrecipient may not transfer more than 10% allocated funds among cost categories
within a budgeted program account without the prior
written approval of GreenLatinos nor shall Subrecipient make any changes, directly or indirectly, in program design or in the Approved Services or in the Approved Budget
without the prior written approval of GreenLatinos.

3. ROLES AND RESPONSIBILITIES.
a. GreenLatinos. As a national pass-through partner for the USDA Forest Service that subawards funding to
community-based organizations and local government
agencies serving priority communities, GreenLatinos will have administrative and programmatic oversight over the implementation of and compliance with the terms of this Agreement. GreenLatinos is responsible for:
i. Funding and Payment Processing. GreenLatinos will
provide funding for the project in an amount not to
exceed $665,500 USD. Payment(s) are to be made on
a reimbursable basis according to the Payment
Schedule shown in Exhibit A Table 1. GreenLatinos
will process invoices quarterly.
ii. Invoices. Invoices are to be submitted through
GreenLatinos’ subrecipient portal.
iii. Project Funds. Project funds are to be expended in accordance with the proposed budget, in accordance
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 3
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with the terms in this Agreement, and ful filling the
scope of the final and awarded proposal.
iv. Monitoring and Reporting. GreenLatinos will
supervise and aggregate semi-annual performance
and quarterly reimbursement reports, and will
provide an online portal for Subrecipient to submit
reports.
v. Technical Assistance. GreenLatinos may organize
kick-off and close-out convenings, monthly peer
learning calls, and topic-speci
fic webinars on project
design, reporting and financial assistance, and
community engagement. GreenLatinos will provide
case management and some technical assistance.

Requests for technical assistance, supporting project
implementation, shall be submitted through
GreenLatinos subrecipient’ portal.
b. Community Lead. City of Escondido, Unique Entity
Identi
fier UEI: CH9XY8AX7BD8, serving as the Community
Lead for Escondido, shall have the legal authority to enter into this award, and the institutional, managerial, and financial capability to ensure proper planning,
management, and completion of the proposed project,
which includes funds suf ficient to pay the non-Federal
share of project costs, when applicable. Subrecipient is responsible for:
i. Program Participation. To the extent possible, actively participating in technical assistance activities
organized by GreenLatinos, including but not limited
to kick-off and close-out convenings, monthly peer
learning calls, topic-speci
fic webinars, training on
reporting and financial assistance, and community
engagement, and submission of technical assistance
requests through GreenLatinos’ online portal.
ii. Project Management and Coordination. Completing
Project deliverables during the designated period of
performance, in accordance with program
requirements.

GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 4
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iii. Finances. Establishing a dedicated account explicitly designated for funds disbursed under this subaward.

Subrecipient is also responsible for submitting
quarterly reimbursement requests tying program
activities to approved budget expenses, to access
grant funding.
iv. Reporting.
1) Quarterly Financial Check-ins and
Reimbursement Reports: Subrecipient shall
submit quarterly reimbursement reports with
reimbursement requests as prescribed by
GreenLatinos throughout the subaward’s
performance period, to be submitted through
GreenLatinos' subrecipient portal. In
accordance with 2 CFR § 200.301, reports must
relate
financial data to performance
accomplishments of the federal award.

Quarterly reimbursement reports will be due
on April 10 for Q1 ending on March 31; July 10 for
Q2 ending on June 30; October 10 for Q3
ending on September 30 and January 10 for Q4
ending December 31. There will be informal
quarterly progress check-ins in April and
October where reimbursements and
performance accomplishments will be
discussed. Quantitative and qualitative project
accomplishments must be reported to the
USFS Impact Reporting Platform. Late reports
will result in withholding of reimbursement
payments.
2) Semi-annual Reports: Subrecipient shall submit
semi-annual reports as prescribed by
GreenLatinos throughout the subaward’s
performance period, to be submitted through
GreenLatinos' subrecipient portal. In
accordance with 2 CFR § 200.301, reports must
relate
financial data to performance
accomplishments of the federal award.

Semi-annual reports will be due on November
10th for the period of May 1 to October 31 and
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 5
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May 10th for the period of November 1 to April

31. Quantitative and qualitative project
accomplishments must be reported to the
USFS Impact Reporting Platform. Late reports
will result in withholding of reimbursement
payments.
3) Ongoing Reporting: Ongoing project reporting
may include providing GreenLatinos and the
USDA with success stories with brief project
descriptions, outcomes, photographs and
testimonials via the USDA Forest Service
reporting system.
4) Final Deliverables and Report. By February 28,
2028, submitting all substantial products and
outputs, a
final reporting form, high resolution
.jpg photographs of project work (by
submitting a photograph Subrecipient
consents to allow GreenLatinos and USDA
Forest Service to use those photographs in
communications and reporting and represents
and warrants that Subrecipient has obtained all
necessary consents, permissions or licenses
necessary to permit GreenLatinos and USDA
Forest Service to do so), and a detailed record of
project expenditures, including a comparison of
the original proposed budget to award
expenditures.

GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 6
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v. GreenLatinos Communications. Subrecipient shall
actively communicate their project achievements,
impact, and outcomes with the media. Subrecipients
shall work with GreenLatinos and GreenLatinos’
media consultant to promote their projects to the
media. Clear recognition of USDA's support shall be
included in all press releases, digital, and print media.

Subrecipient shall acknowledge GreenLatinos and
the Forest Service support in any publications,
audiovisuals, and electronic media developed as a
result of this award. Follow direction in USDA
Supplemental 2 CFR 415.2. GreenLatinos may provide
plaques and certi
ficates to all sub-awardees to
acknowledge USDA’s support. If plaques and
certificates are provided, they shall be publicly
displayed. Subrecipients may be asked to present
Project outcomes during a GreenLatinos virtual or in
person meeting, if requested. 1

4. AWARD AND ADMINISTRATION; COMPLIANCE WITH APPLICABLE LAWS.
a. JUSTICE40. The federal match requirement for this award has been waived under the provision of Public Law 117-169 (In
flation Reduction Act), with the requirement that 100% of work and funding under this subaward must bene fit
disadvantaged communities.
b. Compliance with Prime Award and Subaward. Subrecipient shall perform all activities funded by this Agreement in accordance with: (i) the Notice of Prime Award attached hereto as Exhibit D, including any amendments thereto;
(ii) the Subaward Data attached hereto as Exhibit E,
including any amendments thereto, which provides a
summary of the Federal Subrecipient agreement data that is required by 2 CFR Part 200 – Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards; (iii) the Approved Services attached hereto as Exhibit A; (iv) the Approved Budget attached hereto as Exhibit B, including any amendments thereto; and (v) the 1 This request is subject to GreenLatinos’ communications schedule and is not guaranteed to be made.

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applicable additional terms and conditions in Exhibit C (each of (i)-(v) above is hereby incorporated by reference into this Agreement). In addition, Subrecipient shall
cooperate fully with GreenLatinos in its efforts to comply with the requirements of the Notice of Prime Award,
including any amendments thereto.
c. Compliance with Applicable Laws. Subrecipient shall
perform all activities funded by this Agreement in
accordance with all applicable federal, state and local laws, including without limitation laws which regulate the use of funds allocated Cooperative Forestry Assistance Act,
P.L. 95-313 as amended, 16 USC section 2105 and Public Law 117-169, Subtitle D, Section 23003(a). The term “federal, state and local laws” as used in this Agreement shall mean all applicable statutes, rules, regulations, executive orders, directives or other laws, including all laws as presently in effect and as may be amended or otherwise altered during the Agreement Term, as well as all such laws which may be enacted or otherwise become effective during the
Agreement Term.
d. Collaborative Arrangements. Where permitted by terms of the award and federal law, Subrecipient may enter into
collaborative arrangements with other organizations to
jointly carry out activities with Forest Service funds available under this award. Subrecipient must obtain approval in
writing from GreenLatinos before entering into any
collaborative arrangements using Forest Service funds.

GreenLatinos will not approve any subaward arrangements between Subrecipient and other organizations.

Collaborative arrangements are to be restricted to
contractual agreements as set forth by the procurement
standards in 2 CFR Part 200 Subpart D.
e. Disclosures. Subrecipient must promptly disclose to
GreenLatinos all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the federal award.
f. Risk and Receipt of Funding. Subrecipient represents and warrants that, at all times during the Term, it does NOT have active exclusions in the System for Award
Management (sam.gov). Subrecipient’s risk pro
file must be
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 8
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evaluated in accordance with 2 CFR § 200.332(b) and
deemed favorable, and Subrecipient’s award will be
reported at fsrs.gov in compliance with 2 CFR §170, prior to Subrecipient’s receipt of funds. If the Subrecipient has any active exclusion, it will not be eligible for receipt of funding. g. SAM.GOV Requirement: Subrecipient shall maintain current organizational information and the original Unique Entity Identifier (UEI) provided for this agreement in the System for Award Management (SAM) until receipt of final
payment. This requires annual review and updates, when
needed, of organizational information after the initial registration. More frequent review and updates may be
required for changes in organizational information or
agreement term(s). Any change to the original UEI provided in this agreement will result in termination of this
agreement and de-obligation of any remaining funds. For purposes of this agreement, System for Award
Management (SAM) means the Federal repository into
which an entity must provide information required for the conduct of business as a Cooperative. Additional
information about registration procedures may be found at the SAM Internet site at www.sam.gov.
h. Debarment and Suspension. Subrecipient shall
immediately inform GreenLatinos if they or any of their principals are presently excluded, debarred, or suspended from entering into covered transactions with the federal government according to the terms of 2 CFR Part 180.

Additionally, should Subrecipient or any of their principals receive a transmittal letter or other of
ficial federal notice of
debarment or suspension, then they shall notify
GreenLatinos without undue delay. This applies whether
the exclusion, debarment, or suspension is voluntary or involuntary. Subrecipient must complete the form
AD-1048, Certi
fication Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion, Lower Tier Covered Transactions, attached hereto as Exhibit H.
i. Restrictions on Lobbying. If the Subaward amount exceeds $100,000, Subrecipient shall file the certi fication required by 49 CFR Part 20, “New Restrictions on Lobbying.” The
subrecipient shall certify that it will not and has not used GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 9
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Federally appropriated funds to pay any person or
organization for in fluencing or attempting to in fluence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any
federal contract, grant or any other award covered by
31 USC section 1352. Subrecipient shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-federal funds with respect to that Federal contract, grant or award covered by 31 USC section 1352. Such
disclosures shall be forwarded to GreenLatinos.

Subrecipient shall ensure that any
subcontractors/subconsultants under this Agreement shall certify the same. GreenLatinos is responsible for keeping the certi
fication of Subrecipient, who is in turn responsible
for keeping the certi fication forms of
subcontractors/subconsultants (provided, however, that
nothing in this section shall be construed to permit
Subrecipient to retain or hire
subcontractors/subconsultants without the written
permission of GreenLatinos).
j. Noti
fication. Subrecipient shall notify GreenLatinos
within 5 business days of all developments that have a
signi
ficant impact on the activities supported under
this award, including but not limited to financial
developments. Also, noti fication must be given in
case of problems, delays or adverse conditions that
materially impair the ability to meet the objectives of the award. This noti
fication must include a statement
of the action taken or contemplated, and any
assistance needed to resolve the situation.
k. No Funding of Research and Development. This award is not for research and development and the cost of
independent research and development, including their
proportionate share of indirect costs, are unallowable. l. Members of Congress. Pursuant to 41 USC section 22, no member of, or delegate to, Congress shall be admitted to any share or part of this award, or bene
fits that may arise
therefrom, either directly or indirectly.

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5. FINANCIAL MANAGEMENT AND ADMINISTRATION.
a. Of fice of Management and Budget (OMB) Guidance.

Subrecipient is subject to OMB guidance in subparts A
through F of 2 CFR Part 200, as adopted and supplemented by the USDA in 2 CFR Part 400 and must follow regulations found in 2 CFR 200.331 through 2 CFR 200.333. Electronic copies of the CFRs can be found at: ecfr.gov.
b. Use of Award Funds. Award funds and any interest earned on them shall not be used:
i. To carry out propaganda, or otherwise to attempt to
in
fluence legislation (within the meaning of
section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the “Code”)) or as prohibited by OMB
Circular A-122, section 25 regarding lobbying;
ii. To participate or intervene in any political campaign on behalf of (or in opposition to) any candidate for
public of
fice (within the meaning of section 501(c)(3)
of the Code);
iii. To make any awards to individuals or organizations (unless pre-approved in writing by GreenLatinos).
iv. No part of the Award funds shall be paid to any
GreenLatinos official, and Awardee acknowledges
that no gifts or services were or will be rendered to
GreenLatinos or any GreenLatinos of ficial in exchange
for this Award.
c. Allowable Expenditures. All expenditures made with funds provided under this subaward must be exclusively for
allowable program expenditures incurred during the period of this subaward.
d. Purchase of Equipment. Subrecipient may not use the
funds received under this Agreement for any purchase of equipment.
e. Single Audit. In accordance with 2 CFR 200 Uniform
Administrative Requirements, Cost Principles and Audit
Requirements, found in section 200.501(a), audit
requirements for federal awards, non-federal entities that expend $750,000 or more in federal awards from all funding sources during their
fiscal year, must agree to have a Single
Audit conducted in accordance with section 200.514 Scope GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 11
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of Audit. Further, section 200.512 requires that the final report for such an audit be completed within nine months of the entity’s fiscal year end. As a condition of this award, the subrecipient will be required to annually certify if their organization has been subject to the Single Audit
requirement according to the above citations. If required, the subrecipient will complete any required Single Audit no later than nine months after the end of the entity’s fiscal year, and will send the Single Audit report to GreenLatinos within 10 business days of its completion.
f. Election of De Minimis Rate. For the administration of this subaward, GreenLatinos has elected to use the de minimis indirect cost rate of 10% of modi fied total direct costs (MTDC) as allowed under 2 CFR § 200.414(f). [Each
Subrecipient will be allowed to use their own federally approved indirect rate, cost allocation plan, or the 10% de minimis rate. OR Subrecipient approved indirect rate is [XX]% of direct costs. OR Subrecipient has chosen to waive recovery of indirect costs related to this Project.]
[Subrecipient] hereby elects to waive recovery of indirect costs for this project. _______ (Please initial)

6. REPORTING.
a. Financial Status Reporting.
i. Subrecipient is subject to the OMB guidance in
subparts A through F of 2 CFR Part 200, as
adopted and supplemented by the USDA in
2 CFR Part 400 and must follow the regulations
found in 2 CFR 200.331 through 2 CFR 200.333.
ii. All subawards $30,000 or more must be
reported at fsrs.gov in compliance with
2 CFR 170. See Attachment for full text.
iii. All
financial and programmatic records and
supporting documents pertinent to this award
must be kept for a period of three years from
the date of submission of the final financial
statement report including expenditures from
this award, per federal regulations. These
records may be subject to an audit by the
federal donor agency, GreenLatinos and/or their
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 12
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representatives. All records are to be
maintained for the additional duration
necessary to complete an audit and/or resolve
all questions concerning expenditures, unless
approval has been provided from GreenLatinos
to dispose of records.
iv. If any litigation, claim or audit is started before the expiration of the three-year period, the
records shall be retained until litigation, claims
or audit
findings involving the records has been
resolved.
v. Subrecipient is expected to take reasonable care
that systems are in place to ensure funds
expended under this award are used for the
purposes described in the subaward and can be
properly accounted for.
b. Program Performance Reports. The subrecipient shall
perform all actions identi
fied and funded in
application/modification narratives within the
performance period identified in award and submit
Programmatic Reporting as set forth in the Award
Agreement.

7. INSURANCE.
a. Insurance. Subrecipient shall maintain all the following insurance coverage during the period of this subaward:
i. General Liability and Property Damage. With respect
to all operations performed under this Agreement,
Subrecipient shall carry general liability insurance
having all major divisions of coverage including, but
not limited to: Premises - Operations, Products and
Completed Operations, Personal Injury Liability,
Contractual Liability. The policy shall be on an
occurrence form and limits shall not be less than:
$1,000,000 Each Occurrence, $2,000,000 General
Aggregate, $1,000,000 Products/Completed
Operations Aggregate, and $1,000,000 Personal and
Advertising Injury.

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ii. Automotive Liability. The Party shall carry automotive liability insurance covering all motor vehicles,
including hired and non-owned coverage, used in
connection with the Agreement. Limits of coverage
shall not be less than $500,000 combined single limit.

If performance of this Agreement involves
construction, or the transport of persons or hazardous
materials, limits of coverage shall not be less than
$1,000,000 combined single limit. If the Party does
not own or operate motor vehicles, they must apply
for an Automotive Liability Waiver through
GreenLatinos. Should the Party obtain or begin
operating a vehicle they must obtain liability
insurance meeting the requirements above.
iii. Workers Compensation. With respect to all operations performed, the Party shall carry workers’
compensation insurance in accordance with the laws
of the state in which the Subrecipient is performing
work under this subaward. Subrecipient must
provide written Proof of Insurance to GreenLatinos
within 30 days of the effective date of this Agreement
and annually as requested. If Subrecipient is
self-insured, the Subrecipient must provide written
documentation verifying self-insured status. Proper
documentation will override stated insurance
requirements.

8. INDEMNIFICATION. Subrecipient shall defend and hold
GreenLatinos, its employees, of
ficers, directors, agents and
representatives harmless from any and all costs, losses, damages, liabilities, expenses, demands, and judgments, including court costs and attorney’s fees, which they may suffer arising from any act or omission or neglect of Subrecipient, its employees, of ficers, directors, agents or representatives, or anyone else for whose acts Subrecipient may be responsible, in the performance of
Subrecipient’s obligations under this Agreement. This provision shall survive the expiration or termination of this Agreement for any or no reason.

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9. COMMUNICATIONS AND USE OF INTELLECTUAL PROPERTY.
a. Use of GreenLatinos and Forest Service Insignias. Grantor must submit and receive approval in writing from an
individual authorized by the GreenLatinos and Forest
Service to consent on their behalf on all requests to use the Forest Service and GreenLatinos insignias on any published media, such as a webpage, printed publication, or
audiovisual production.
b. GreenLatinos and Forest Service Acknowledged in
Publications, Audiovisuals, and Electronic Media.

Subrecipient shall acknowledge GreenLatinos and Forest
Service support in any publications, audiovisuals, and
electronic media developed as a result of this award,
following direction in USDA Supplemental 2 CFR 415.2.

Public announcements of the Award may be made by the
Subrecipient, GreenLatinos, and the Forest Service. Any related press release, media alert, website posting, or other publication about the Program or the Award made by
Subrecipient must acknowledge the Forest Service and
GreenLatinos support. All public announcements must be
submitted to GreenLatinos for approval at least two weeks prior to publication.
c. Use of Subrecipient Insignia. Subrecipient hereby
authorizes GreenLatinos to include its insignia in
mutually agreed-upon advertising copy, solely in
connection with this Agreement, subject to prior
review and approval of such use by Subrecipient
which shall not be unreasonably withheld.
d. Copyright and Ownership. No reports, maps, or other
documents produced in whole or in part under this
Agreement shall be the subject of an application for
copyright by or on behalf of Subrecipient. Ownership
of all designs, reports, drawings, studies, estimates,
models, computations, and other related items
(“Work Product”) prepared under this Agreement
shall vest in GreenLatinos upon payment to the
Subrecipient for all Services and Deliverables
rendered herein through the date of the expiration or
termination of this Agreement. Subrecipient hereby
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assigns to GreenLatinos all right, title and interest in any Work Product.

10. TERMINATION.
a. By GreenLatinos. This subaward may be terminated, in whole or in part pursuant to 2 CFR 200.340. GreenLatinos may, by giving written notice to Subrecipient, terminate this Agreement without penalty in whole or in part for cause, which shall include, without limitation: (i) failure for any reason of Subrecipient to ful
fill timely and properly any of
its obligations under this Agreement, including failure to comply with any provision of this Agreement;
(ii) Subrecipient’s default, breach or any intervening
casualty which poses an immediate threat to life, health or safety; (iii) Subrecipient’s breach of its representations, warranties and certi
fications contained in this Agreement;
(iv) the suspension or debarment or determination that
Subrecipient or any of its principals are ineligible to participate in federal assistance awards or contracts;
(v) Subrecipient’s failure to maintain the insurance coverage in the form and/or amounts required by GreenLatinos
pursuant to this Agreement; (vi) the submission by
Subrecipient to the Forest Service or GreenLatinos of
reports that are incorrect or incomplete in any material respect; (vii) ineffective or improper use by Subrecipient of funds received under this Agreement; (viii) suspension, termination, in whole or in part of, or absence or reduction of appropriations for, grants or reimbursements to
GreenLatinos; (ix) the necessity for termination and/or amendment of this Agreement so as to make any terms of
this Agreement consistent with federal, state or local laws; (x) fraudulent activities on the part of Subrecipient; and (xi) the
filing of bankruptcy, receivership or dissolution by or
with respect to Subrecipient. GreenLatinos may also
terminate this Agreement in whole or in part without cause upon 30 days’ written notice to Subrecipient.
b. By Subrecipient. If Subrecipient is unable or unwilling to comply with any additional conditions or requirements
which may arise as a result of changes in or additions to any federal, state or local laws after the commencement of the GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 16
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
Agreement Term, including without limitation those
applied by the Forest Service in their grants and
reimbursements to GreenLatinos, and which thereby
become applicable to Subrecipient during the Agreement
Term, Subrecipient shall terminate this Agreement by
giving written notice to GreenLatinos. The effective date of such notice of termination shall be no earlier than 30 days from the date of the notice.
c. Liability for Default. Whether or not this Agreement is terminated, Subrecipient shall be liable to GreenLatinos for any direct damages sustained by GreenLatinos by virtue of any breach of this Agreement by Subrecipient and
GreenLatinos shall be liable to Subrecipient for any direct damages sustained by Subrecipient by virtue of any breach of this Agreement by GreenLatinos. This shall include,
without limitation, liability of Subrecipient for the
disallowance by the Forest Service of the reimbursement of charges submitted by GreenLatinos for services provided by Subrecipient under this Agreement where the disallowance is in any way attributable to Subrecipient, including the provision or maintenance by Subrecipient of inadequate or erroneous records or billing documentation of services
provided. If any such reimbursement of charges is
disallowed as a result of an audit by the Forest Service of Subrecipient or GreenLatinos, the amount disallowed must be paid by Subrecipient to GreenLatinos from funds other than those provided by GreenLatinos under this
Agreement. Under no circumstances will GreenLatinos be
liable to Subrecipient for any indirect damages.

11. GENERAL PROVISIONS.
a. Governing Law. This Agreement shall be governed by the laws of the District of Columbia without giving effect to the con
flicts of laws provisions thereof.
b. Integration. This Agreement supersedes all oral
agreements, negotiations and representations between the parties pertaining to the subject matter of this Agreement. c. Severability. In the event that any portion of this Agreement is held to be unenforceable, such portions shall not limit or GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 17
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
otherwise modify or affect any other portion of this
Agreement.
d. Waiver of Breach. The waiver by either party of any breach of any provision of this Agreement shall not be deemed a waiver of any subsequent breach by the other party of the same or of different provisions.
e. Binding Effect; Assignment. Except as otherwise provided in this Agreement, every covenant, term, and provision of this Agreement shall be binding upon and inure to the
bene
fit of the parties and their respective and permitted
successors, transferees and assigns. Subrecipient shall not assign, subcontract or transfer any of its rights,
responsibilities or obligations under this Agreement
without GreenLatinos’s prior written consent, which
GreenLatinos may withhold in its sole discretion. Any
attempted assignment, subcontract, or transfer of this
Agreement in violation of this Section shall be void. Should Subrecipient assign, subcontract or transfer any of its rights, responsibilities or obligations hereunder with such consent from GreenLatinos, Subrecipient and the party to which it proposes to assign or subcontract its responsibilities or services hereunder must enter into a written agreement
that is consistent with this Agreement and the various
requirements specified hereunder and that is approved by GreenLatinos prior to its execution.
f. Notices. Notices given by GreenLatinos or Subrecipient will be sufficient only if in writing and mailed or transmitted electronically by e-mail or through the reporting system directly, to the points of contact and addresses speci fied in Exhibit A: Scope of Services. Notices will be effective when delivered, or on the effective date of the notice, whichever is later.
g. Modi
fications. Subrecipient may request scope of work or
budget modifications in alignment with their original scope of work, any changes will be made by mutual consent and requested according to Notices above. Modi fications must be approved prior to the date when these modi fications will be implemented. GreenLatinos reserves the right to deny modi
fications, which compromise the original scope of
work or were not approved prior to commencement.

GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 18
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
GreenLatinos also reserves the right to deny payment for modifications that were not previously approved.
h. Subawardee. Subrecipient will act as a subawardee in the performance of the Services under this Agreement.

Accordingly, Subrecipient shall be responsible for the terms described in 2 CFR 200.
i. Disputes. In the event of any issue of controversy
under this Agreement, the Parties may pursue
Alternate Dispute Resolution (ADR) procedures to
voluntarily resolve those issues provided that
GreenLatinos shall have the right to, and be
permitted to, seek and obtain injunctive relief from a
court of competent jurisdiction. If GreenLatinos and
Subrecipient agree to arbitrate any controversy or
claim arising out of this Agreement; any such
arbitration shall be fully and
finally resolved in
binding arbitration in a proceeding brought in
accordance with the Commercial Arbitration Rules of
the American Arbitration Association before a single
arbitrator. The arbitration proceedings shall be
con
fidential. The arbitrator shall not have the
authority to modify or change any of the terms of
this Agreement. The arbitrator’s award shall be
final
and binding upon GreenLatinos and Subrecipient,
and judgment upon the award may be entered in
any court of competent jurisdiction in any state of
the United States or country or application may be
made to such court for a judicial acceptance of the
award and an enforcement as the law of such
jurisdiction may require or allow. The arbitrator may
require the losing party thereto, as determined by
the arbitrator, to bear the costs and fees incurred in
any such arbitration.

GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 19
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
This Subaward Agreement shall become effective upon the signatures of authorized representatives of both Parties. An electronic copy shall be deemed an original signature.

Signature Date
Mark Magaña, Executive Director
GreenLatinos
Signature Date
Dane White, Mayor
City of Escondido
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 20
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E 8/21/2024 | 11:28 AM PDT
8/21/2024 | 1:34 PM PDT
Attachment "3"
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015

APPENDIX
Exhibit A: Scope of Services
Exhibit B: Program Budget
Exhibit C: Additional Terms and Conditions
Exhibit D: Notice of Prime Award
Exhibit E: Subaward Data
Exhibit F: Whistleblower Notice
Exhibit G: 2 CFR Part 170
Exhibit H: Certi
fication Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 21
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015

EXHIBIT A
SCOPE OF Work
GreenLatinos USDA IRA Urban & Community Forestry Program Attachment A: Scope of Work for City of Escondido
Urban Forestry Master Plan
I. Project Participants & Primary Points of Contact
a. Community Lead: City of Escondido
b. Mailing Address: 201 North Broadway, CA 92025
c. Project Director (Award/Organization Point of Contact): Oscar Romero, Principal Planner, 760-839-4801, [email protected] d. Program Manager: Pricila Roldan, Associate Planner, 760-839-4546, [email protected]
e. Finance Point of Contact: Nada Ghafri, Accountant I, 760-839-4335, [email protected]
f. Cross Departmental Participants: Wayne Thames, Public Works Manager; Jacob Gibbs, Public Works Supervisor
g. External Partners:

II. Project Background
a. Project Title: City of Escondido Urban Forestry Management Plan b. Project Description: The City of Escondido will create a comprehensive and inclusive Urban Forestry Master Plan (UFMP), and actively engage disadvantaged communities in the development of this Plan. The UFMP will target community outreach and engagement efforts, along with speci fic UFMP programming within the City’s Disadvantaged Communities, as de fined by CEJST. The UFMP will serve as a guidance document for City staff and leadership to achieve the Urban Forestry goals set out in the City’s Climate Action Plan and plant one tree per resident (current population 151,038), increase 15 percent tree coverage in commercial and industrial areas, and 25 percent coverage in residential areas, and 35 percent coverage in “Priority Investment Neighborhoods.” The City will also apply funding towards two years of early tree care and maintenance for Arbor Day tree plantings in disadvantaged communities in 2025 and 2026.

GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 22
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
c. Total Funding: $665,500
d. Period of Performance: [ ] TO 12/2026
e. Priority Census Tracts Served: The city will focus its efforts citywide but will prioritize the following census tracts: Please refer to the attached census tract list.

III. Project Scope: Deliverables, Timeline, Reporting and Payment Schedule Project reports, due dates, and reimbursements are scheduled below.

Schedule of Quarterly Financial Reimbursement Reports
Quarterly
financial reimbursement reports will be due as follows:

Performance Period Due Date to GreenLatinos
Q1: 1/1 – 3/31 4/10
Q2: 4/1 – 6/30 7/10
Q3: 7/1 – 9/30 10/10
Q4: 10/1 – 12/31 1/10
Semi-Annual program reports will be due as follows:

Performance Period Due Date to GreenLatinos
Semi-Annual Report 1: 5/1 – 10/31 11/10
Semi-Annual Report 2: 11/1 – 4/30 5/10
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 23
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E 8/21/2024 | 1:34 PM PDT
Attachment "3"
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
IV. Signatures
This Scope of Work shall become effective upon the signatures of authorized representatives of both Parties. A facsimile transmission or electronic copy shall be deemed an original signature.

Signature Date
Mark Magaña, Executive Director
GreenLatinos
Signature Date
Dane White, Mayor
City of Escondido
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 24
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E 8/21/2024 | 11:28 AM PDT
8/21/2024 | 1:34 PM PDT
Attachment "3"
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Escondido Urban Forestry Management Plan

1. Project Scope Alignment:

The City of Escondido’s urban forest is de ficient, and its residents suffer from the results: insuf ficient canopy coverage, lack of access to green space, and extreme urban heat islands. The City’s central corridor ranks in the bottom 11 th percentile in the state of California for tree canopy, as determined by the California Department of Public Health analysis of the National Land Cover Database. The Trust for Public Land’s 2019
ParkServe analysis found that
Escondido had the smallest
percentage of population within a
10- minute walk to a park, when
compared to other San Diego
County jurisdictions. Additionally,
the census tracts in this project
area show signi
ficantly higher
impact of urban heat island effects,
with some tracts showing up to an

8.1-degree Fahrenheit higher
temperature than less- urban areas
in the City (Figure 1). These
urbanized census tracts are also the most disadvantaged in Escondido, showing the additional environmental burden placed on the City’s more vulnerable communities.

This project, in accordance with Escondido’s Climate Action Plan (CAP) Measure C-9.2, will address those issues through the development of a Citywide Urban Forestry Management Program (UFMP) that seeks to improve the City’s urban forest in known Disadvantaged Communities. The UFMP will consist of a Citywide Urban Forestry Inventory, Forest Growth Plan, and Maintenance Plan for all trees and tree plots within the City. However, the UFMP will target community outreach and engagement efforts, along with speci fic UFMP
programming, within the City’s Disadvantaged Communities, as de fined by the Climate and Economic Justice Screening Tool. This will ensure that the areas of Escondido with the greatest need receive priority investment in the City’s efforts to improve its urban forest, canopy cover, and carbon sequestration, in support of the Justice40 Initiative, as well as ensure alignment with the City’s adopted Climate Action Plan that prioritizes disadvantaged neighborhoods for investment.

In the first step, the Urban Forestry Inventory will update the City’s tracking of Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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all trees to establish a baseline of the current urban forest and all vacant tree plots within the City. This data will be used with satellite canopy data to create Geographic Information Systems deliverables to show the location of every tree and available/potential planting location, along with individual attribute data, including tree type, maturity, size/canopy coverage, etc., as well as existing irrigation infrastructure, areas lacking irrigation infrastructure, and total canopy coverage of the project area. Using this existing conditions data, the UFMP would make recommendations for next steps, including an implementation guide (growth plan) identifying best practices for achieving citywide goals, and showing where to plant new trees and the best fit types of trees given the location as well as early tree care. Long-term maintenance recommendations would also come from the existing conditions assessment for all trees in the project area to ensure creation of a robust and mature urban forest with large canopies for resilience against extreme heat. The UFMP will serve as a guidance document for City staff and leadership to achieve the Urban Forestry goals set out in the City’s Climate Action Plan. CAP measure C-9.2 sets a goal to adopt an Urban Forestry Program with the goal of having one tree per resident in the year 2088 (current population: 151,038). The CAP sets further goals of 15 percent tree coverage in commercial and industrial areas, 25 percent coverage in residential areas, and 35 percent coverage in “Priority Investment Neighborhoods,” which are closely related to the DAC tracts comprising this project area as identi
fied in the CEJST.

As established in the National Urban and Community Forestry Advisory Council’s Ten-Year Urban and Community Forestry Action Plan, urban forests boast a broad range of environmental bene fits, including better air quality and stormwater management, reduced energy use, reduced urban heat island effect, and improved air quality. Furthermore, social bene fits include improved
wellness, faster healing, reduced mental and physical stress, and better performance in school. Additional economic bene fits include increased property values and signi ficant savings in air and water quality infrastructure.

This project is also in line with California’s Wild fire and Forest Resilience Action plan goal to protect and expand urban forests. City leadership believes strongly in the importance of prioritizing investments in the disadvantaged communities to raise quality of life in the community as a whole. The UFMP will include signi ficant and innovative outreach and engagement in Escondido’s disadvantaged communities to ensure that the investments made are driven by those who live, work, and play in the areas to be improved. Additionally, this outreach would educate the community about Escondido’s free tree program, which provides free trees for planting on public rights of way with resident Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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commitment for early tree care. With broadened community engagement, the City of Escondido will increase equitable access to urban tree canopy throughout the City’s disadvantaged communities to improve resilience to climate change and extreme heat events.

While the creation of the overall UFMP and the overarching outreach and engagement efforts that encompass it are anticipated to take roughly 24 months, the reduction in the grant award timeframe requires the City to pivot the application of funds over the shortened duration. Initially, the City anticipated roughly $300,000 allocated to subsequent tree care and maintenance as a result of identi fied sites for tree planting from the UFMP.

With the change in duration, the City now seeks to run concurrent tree care and maintenance for an annual tree planting event the City undertakes. Every year, the City plants 100-125 new trees in Disadvantaged Communities for Arbor Day.

This effort is successful when the City is able to assure early tree care for those plantings, as there are large gaps within the City where no irrigation exists for planted parkways. The City anticipates $200,000 of the funding going toward two years of early tree care and maintenance for the 2025 and 2026 Arbor Day plantings.

2. Implementation Strategy/Methodology/Timeline:

The City plans to contract with an external organization for the development of the Urban Forestry Management Program (UFMP). These consultants will have the technical expertise to complete the tree inventory, identi fication of planting locations, canopy inventory, and recommended maintenance plan (which includes recommendations and updates to the City’s existing ordinances and practices surrounding urban forestry). As part of the award timeline change, the City anticipates allocating a portion of the grant funding toward the cost to update the City’s Approved Street Tree List; a tree-speci fic update to the City’s
Centre City Parkway Landscape Master Plan; alignment update to the City’s street-tree ordinance; and an update to the City’s Landscaping Ordinance for consistency with the UFMP. The UFMP findings will include the identi fied whole or portions of such documents that would require updates to align with the UFMP and identify what and how such documents would need to change for consistency purposes.

There is also a change in cost proposed for the overall inventories and UFMP.

This is based on a citywide effort to produce a UFMP program where previously the proposal covered only the identi fied communities in the original Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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application. While the inventories and UFMP will not address the geographic area at the Citywide level, the programs and projects for implementation will prioritize and focus on the identi fied Disadvantaged Communities.

Once the guiding document is completed and finalized, the City’s Public Works Team will take over on implementation, planting trees with the help of volunteers and local groups. Early tree care will be contracted out, following a two-year plan for establishment of native, drought-tolerant trees. The estimated timeline is as follows:
● Months 1-5: Immediately upon grant execution, City staff will begin development of the Request for Proposals (RFP) to solicit consultants. Staff estimate 5-weeks for writing the RFP; 6-weeks for solicitation of the RFP; 4-weeks for review and selection; and 5-weeks for contract execution. This requested timeline takes into consideration the time of year this task is expected to span, which is the end of year holiday season. Typically, November/December can be a challenging time to coordinate adequate staff/elected of ficials for meetings, both internal and public, due to the holidays and scheduled time-off.
● Months 5-29: Once a consultant is selected, staff estimate that it will take approximately 24 months to conduct community outreach and engagement, tree and canopy inventory/existing conditions, development, drafting of, and delivery of ordinance and regulatory document updates, and completion of the
final UFMP Document.
● Months 30-36: The final draft of the UFMP Document will be reviewed and approved by City leadership, the Escondido Planning Commission, and the Escondido City Council. This timeframe anticipates potential revision time due to decision maker discretion, as well as all required public noticing and lead times related to such meetings.
● Months 8-32: Conduct early tree care to ensure the healthy establishment of the trees for those Arbor Day plantings that occur beginning April of Year 1 and Year 2 of the award timeframe.

The consultant and UFMP development will be overseen by City staff in the Planning Division to ensure it remains on schedule. Once adopted by the Escondido City Council, the UFMP will become a guiding document for the City’s tree planting and forest management, in accordance with the urban forestry goals set forth in Escondido’s Climate Action Plan, as shown in Figure 2 below.

City staff recognize that the City is behind on meeting the initial performance metrics by the listed target year. Since the adoption of the CAP, the Escondido Planning Division has hired staff to
fill all CAP-related positions and built
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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capacity to pursue Urban Forestry funding, allowing it to get back on track with a detailed guide to planting and maintaining 1,347 new trees in public areas by 2035. City staff estimate that they will be able to plant at least 100 trees per year with volunteer support from local nonpro
fits such as Urban Corps of San Diego,
The Sierra Club, The Escondido Creek Conservancy, and the Healthy Escondido Coalition at Vista Community Clinic.

3. Capability and Capacity:

The project will be managed by Escondido Principal Planner Oscar Romero.

Oscar holds a Master of Urban & Regional Planning degree from University of California, Irvine, and has nine years of experience in Urban Planning. The Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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project will be supervised by City Planner Veronica Morones. Veronica holds a Master of Urban and Regional Planning degree from University of California, Irvine, and has eight years of experience in municipal and long-range planning.

Veronica has experience in project management with the City of Escondido, as well as nearly three years of experience as a consultant, bringing an important perspective of project management from the internal consulting side.

Geographic Information Systems (GIS) integration will be managed by Geographic Information Systems Manager Abe Coughlin, who holds a Masters in Geographic Information Systems from University of New England (AU) and an MBA from Quantic School of Business and Technology. Abe has 18 years of experience in GIS and data analysis. The external organization to complete the UFMP will be chosen according to the procurement standards outlined in the City’s Ordinance No. 2020-17 and CA Government Code section 54202. City Staff will select a responsible consultant with the lowest responsive quote or proposal, or whose quote or proposal provides the best value to the City. Staff expect to contract with an experienced urban forestry company with the ability to carry out the proposed work within the grant period and within federal grant requirements.

4. Communications Plan:

The City of Escondido continues to receive considerable community feedback expressing a desire for a comprehensive urban forestry development and management plan. As such, the City is highly motivated to communicate both the source of funding for a UFMP and ongoing progress on the project. While the decentralized nature of the plan development and broad deployment of trees in vacant plots throughout the project area likely make project-speci fic
signage impractical, the City will promote information about program activities through its website and social media channels. For press and promotional materials, the City will widely publicize any Urban Forestry partnership with USDA using any number of modalities, including the City website, Social media, Public meetings, Newsletters, Email, and the City Manager’s Weekly Activity Report, which is distributed to about 50 media contacts and 900 City staff and residents. The Escondido Communications Department will create a project-specific communications plan with input from GreenLatinos and USDA staff.

Stretching across the creation of the existing conditions (inventory), implementation guidance (growth plan), and long-term maintenance (maintenance plan) would be community outreach and engagement to ensure those community members historically marginalized by existing systems have Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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ample opportunity to learn, contribute to, and ultimately help shape the urban forest in their community. Similar outreach and engagement methods and planning conducted for the City’s Environmental Justice element would be modeled. This example plan can be found at the following link for reference:
(https://www.escondido.gov/DocumentCenter/View/717/Community-Outreach- Plan-English-PDF). This includes a multi-phased approach that seeks to first
identify stakeholders, especially those that serve or maintain access to marginalized communities, so that the City’s team can identify how best to reach these communities. The second phase would entail meeting residents in disadvantaged communities and beginning the educational component of what the UFMP is and why it impacts them and their neighborhoods. Examples of past methods include a focus on meeting people where they are, rather than expecting community members to attend City meetings. This may include but is not limited to: pop-up events at events within the City; engaging classes at the public schools; and providing supplemental discussions at existing community group meetings. It would also include a minimum bi-lingual effort for translation of outreach and engagement materials, as well as the final plan.

Finally, the City team would take in all of the outreach data and community feedback and integrate it into the plans and their final documents, with the final phase of outreach for this UFMP’s creation entailing distribution and education on the final plan.

5. Evidence of Disadvantaged Community Status for projects requesting Match Waiver:

The Project will target community outreach and engagement efforts, along with speci fic UFMP programming, within the City’s Disadvantaged Communities, as de fined by the Climate and Economic Justice Screening Tool, as shown in Figure 3 below. These census tracts, which cover over 6.9 square miles and correlate closely with the City of Escondido’s urban center and two main corridors, include CA tracts 201.08, 202.02, 202.06, 202.07, 202.09, 202.10, 202.11, 202.13, 202.14, 203.08, 203.09, 205, 206.01, 207.07. All of these tracts, with the exception of 203.09, have low-income metrics above the 65 th percentile, with nine tracts above the 80 th percentile and one (202.14) as high as the 95 th percentile. Tract 202.14 is also identi
fied as disadvantaged through the CEJST
criteria for Climate Change, Housing, Transportation, Water and Wastewater, and Workforce Development. Tract 203.09 meets the CEJST disadvantaged workforce development threshold through a linguistic isolation rating of 90 th percentile and high school education less than diploma of 14 th percentile.

This Urban Forestry plan will direct the City’s developments to those tracts identified in the CEJST, which are largely congruous with other DAC indicators, including the City’s Opportunity Zone (tract 202.14), qualifying tracts Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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preliminarily identified for the forthcoming Escondido Environmental Justice Element, areas ranking over 90 th percentile in the EPA EJScreen, and areas listed as Priority Investment Neighborhoods the City of Escondido’s Climate Action Plan. The Climate Action Plan sets a goal to prioritize these neighborhoods for early implementation of focused measures to support social equity and environmental
justice.

Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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City of Escondido
Approved Tree List
4/13/2017

Small to medium (20-40ft) trees that are recommended for planting along parkways, in medians or near hardscape:

Scientific Name Common Name Scientific Name Common Name Acacia baileyana Bailey acacia Laurus nobilis Sweet Bay Agonis flexuosa Peppermint tree Magnolia grandi. Magnolia 'Little gem' Bauhinia blake. Hong Kong orchid Metrosideros exc. New Zealand Christmas tree
Callistemon sp. Bottle brush Pittosporum philly. Willow Pittosporum Calodendrum cap. Cape chestnut Pyrus calleryana Bradford pear Cercis spp. Redbud Rhus lancea African Sumac
Eriobotrya deflex. Bronze loquat Tabebuia sp. Trumpet tree Giejera parvif. Australian willow Trachycarpus fort. Windmill palm Lagerstroemia ind. Crape Myrtle Umbellularia cal. California Laurel

Medium to large (40-60+ft) trees that can be planted along parkways, in medians or near hardscape:
10 ft minimum planting area recommended.

Scientific Name Common Name Scientific Name Common Name Brachychiton pop. Bottle tree Koelreuteria pan. Golden rain tree Chorisia sp. Floss silk tree Pinus canariensis Canary island pine Ginko biloba Maidenhair tree Pistachia atlantica Mount Atlas pistach

Medium to large (40-60+ft) trees that would only be acceptable planted in a large open space:
30 ft. minimum planting area recommended.

Scientific Name Common Name Scientific Name Common Name Albizia julibrissin Mimosa Liquidambar Rotundiloda
Ceratonia siliqua Carob Lophostemon conf. Brisbane box
Cinnamom. cam. Camphor Magnolia grandiflora Magnolia
Cupaniopsis ana. Carrotwood Podocarpus gracil. Fern pine Cedrus sp. Cedar Quercus sp. Oaks
Erythrina sp. Coral tree Sophora japonica Japanese pagoda tree Fraxinus sp. Ash Tipuana tipu Tipuana
Jacaranda mimo. Jacaranda Ulmus sp. Elm

Note: Bold Test indicates tree's that are deciduous (lose their leaves in the Fall and Winter)

Note: Underlined Trees indicate Semi-deciduous

Note: Before planting any tree, a thorough evaluation of the tree species, the planting site and the watering requirements should be made.

Any trees not on this list can be considered for street side planting pending approval by the City of Escondido Planning Department.

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[Insert City and State] Census Tracts & Block Groups Served with IRA UCF Funding Census Tract(s) and/or
Census Block Groups
Identified as
DAC in CEJST?
Identified as
DAC in EPA
IRA tool?
Identified In EJ Screen (only described if not identified in CEJST)?
06073020108 YES
06073020202 YES
06073020206 YES
06073020207 YES
06073020209 YES
06073020210 YES
06073020211 YES
06073020213 YES
06073020214 YES
06073020308 YES
06073020309
YES Only the portion
within Escondido City
boundaries
06073020500 YES
06073020601 YES
06073020707
YES Only the portion
within Escondido City
boundaries
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015

EXHIBIT B

PROGRAM BUDGET
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 26
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Unique Entity Identifier: CH9XY8AX7BD8 Organization Name: City of Escondido, CA On this summary worksheet, please fill in ONLY your unique entity identifier, and your organization name, then, proceed to worksheets A. through F. 2 CFR 200: Link Here
Year 1 (9/1/2024-
8/31/2025)
Year 2 (9/1/2025-
8/31/2026)
Year 3 (9/1/2026-
12/31/2026)
Category Federal Federal Federal
A. Personnel $18,413 $27,827 $3,562
B. Fringe $4,509 $6,815 $872
C. Travel $0 $0 $0
E. Supplies $0 $0 $0
F. Contractual $214,500 $328,500 $0
H. Other Direct Costs $0 $0 $0
Total Direct Charges $237,423 $363,142 $4,435
Total Indirect Charges $23,742 $36,314 $443
Total Project Costs $261,165 $399,457 $4,878
$60,500
$665,500
Urban & Community Forestry Program Budget Summary
Urban & Community Forestry Program
Operations: Urban & Community Forestry Program Budget Summary USDA Grant Period of Performance: 2024 - 2027
Please also reference GreenLatinos' USDA Urban & Community Forestry Grant Budget Guidance.

Subtotal
Federal
$49,803
$12,197
$0
$0
$543,000
$0
$605,000
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Salary Effort Total Salary Effort Total S alary Effort Total Principal Planner Project Management Oscar Romero $130,000 7.54% $9,808 $ 130,000 10.65% $13,847 $130,000 1.93% $2,514 Associate Planner Oversee Ordinance Updates Pricila Roldan $92,933 6.38% $5,928 $ 92,933 9.82% $9,122 $92,933 1.13% $1,048 Park Maintenance Supervisor Manage Tree Care Activities TBD $95,143 2.81% $2,677 $ 95,143 5.11% $4,859 $95,143 0.00% $0 $18,413 $27,827 $3,562 All Years: $49,803
Cost of Living Adjustment
Justification Escondido does not have a standard COLA
Federal Request Year 1 Total: Year 2 Total: Year 3 Total:

A. Personnel
Please use this worksheet to articulate staff effort and related costs, to be charged to GreenLatinos' USDA Urban & Community Forestry grant award to your municipality or organization. Only include salaried staff and their respective efforts; contract positions are to be detailed in worksheet E. Contractual, and organizational expenses on employee benefits are to be detailed in worksheet B. Fringe.

P
lease also include a percentage used to calculate annual cost of living adjustments for salaried staff. If the cost of living adjustment included is higher than the U.S. long term average of 3.28%, please include a justification below. ONLY fill light green cells, the rest will autopopulate.

Position Role Name Year 1 Year 2 Year 3 Subtotal
$26,169
$16,098
$7,536
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Position Name Year 1 Year 2 Year 3 Subtotal
Principal Planner Oscar Romero $2,402 $3,391 $616 $6,408.79 Associate Planner Pricila Roldan $1,452 $2,234 $257 $3,942.41 Park Maintenance Supervisor TBD $656 $1,190 $0.00 $1,845.63 $4,509 $6,815 $872 $12,197
Fringe Category Rate
FICA/Medicare 1.45%
State unemployment 0.10%
Retirement contribution 11.00%
Health insurance 9.10%
Workers compensation 2.84%
Total 24.49%
B. Fringe
Please use this worksheet to articulate your municipality or organization's fringe rate. Only include percentages of salary for designated benefits. You are welcome to add or delete benefit categories as needed (e.g. FICA/Medicare, State Unemployment, Retirement Contirbution, Health Insurance, Worker's Compensation, etc.), but do make sure the total rate is representative of the sum of all categories when complete. ONLY fill light green cells, the rest will autopopulate.

Federal Request
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IRS Guidance:

Link Here
GSA Guidance:

Link Here
Item Justification & Basis Yea r 1 Year 2 Year 3 Subtotal $0.00
Federal Request $0.00 $0.00 $0.00 $0.00
C. Travel
Please use this worksheet to articulate your municipality or organization's intended project-related travel. Examples of project travel include site visits, community engagement events, etc. Examples of basis for estimating costs are past trips, travel quotes, etc. Only travel that is directly associated with t
his award should be included. Beginning on Jan. 1, 2024, the standard mileage reimbursement rate for privately owned vehicles driven for business use will be 67 cents per mile. Please see IRS and GSA guidance (right) for more information. ONLY fill light green cells, the rest will autopopulate.

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Item Justification & Basis Year 1 Y ear 2 Year 3 Subtotal $0.00
Federal Request $0.00 $0.00 $0.00 $0.00
D. Supplies
For the purposes of this award, supplies are generally defined as items with an acquisition cost less than $5,000 and a useful life expectancy of less than one year.

S
upplies are generally consumed during the project's period of performance. Unit cost of supplies should be less than $5,000. If supply items and costs are ambiguous, contact your GreenLatinos or USDA representative for more detail, or review guidance in 2 CFR 200. ONLY fill light green cells, the rest will autopopulate.

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Contractor 1 Citywide Tree Inventory, per arborist
estimate $34,000.00 $66,000.00 $ 100,000.00
Contractor 2 Citywide Canopy Inventory, per GIS
Manager scoping $5,000.00 $10,000.00 $ 15,000.00
Contractor 3
U
rban Forestry Management Plan,
per comparative review of other
j
urisdictions
$99,500.00 $99,500.00 $ 199,000.00
Contractor 4
Update Existing Regulatory
Documents, based on staff
experience with similar projects
$10,000.00 $20,000.00 $ 30,000.00
Contractor 5 Early Tree Care, per arborist estimate $ 66,000.00 $133,000.00 $199,000.00 Federal Request $214,500.00 $328,500.00 $0.00 $543,000.00 E. Contractual
Please use this worksheet to articulate your municipality or organization's intended project-related contracts, what they are intended to do, and the basis for detailed costs. Examples of basis for estimating costs are past contract expenditures, contractor quotes, etc. Please list all c
ontractors supplying commercial supplies or services used to support your project. For each Contractor with total project costs of $250,000, a quote must be provided. Lobbying, advertising, fundraising, and investment management fees are not allowable contract expenditures. ONLY fill light green cells, the rest will autopopulate.

Item Justification Year 1 Year 2 Year 3 Subtotal
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Item Justification Year 1 Year 2 Year 3 Subtotal
$0.00
Federal Request $0.00 $0.00 $0.00 $0.00
F. Other Direct Costs
Please use this worksheet to articulate any other direct costs anticipated to be incurred by your municipality or organization's intended project, and their basis. Other direct costs are expenses that are directly related to a project but do not fit into the other major cost categories. Examples may include use of office space and meeting or conference facilities; participant support costs and participation stipends; insurance and indemnification, subawards, etc. ONLY fill light green cells, the rest will autopopulate.

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ESCONDIDO BUDGET NARRATIVE
Personnel:

Personnelrequiredforconsultantselectionandprojectmanagementdescribedbelow.Note EscondidodoesnothaveannualCOLArates.
● PrincipalPlanner:Overallprojectmanagement,superviseconsultants o 445hours@$76.37perhour=$26,169
▪ YearOne:170hours@$57.69perhour($130,000Salaryat7.45%)= $9,808
▪ YearTwo:240hours@$57.69perhour($130,000Salaryat10.65%)= $13,847
▪ TearThree:35hours@$57.69perhour($130,000Salaryat2.32%)= $2,514
● AssociatePlanner:Overseeupdatestoordinances,supportprojectmanagement o 353hours@$49.15perhour=$16,099
▪ YearOne:130hours@$45.60perhour($92,933Salaryat6.38%)= $5,928
▪ YearTwo:200hours@$45.60perhour($92,933Salaryat9.82%)= $9,122
▪ YearThree:23hours@$45.60perhour($92,933Salaryat1.13%)= $1,048
● ParkMaintenanceSupervisor:ManageTreeCareActivities
o 187hours@$57.01perhour=$7,536
▪ YearOne:58hours@$46.16perhour($95,143Salaryat2.81%)=
$2,677
▪ YearTwo:105hours@$46.16perhour($95,143Salaryat5.11%)= $4,859
Fringe:

ThiscityofEscondidohasafringerateof$24.49%
● PrincipalPlanner
○ Year1($9,808X24.49%)+Year2($13,847X24.49%)+Year3($2,514X

24.49%)=$6,408.79
● AssociatePlanner
○ Year1($5,928X24.49%)+Year2($9,122X24.49%)+Year3($1,048X

24.49%)=$3,942.41
● ParkMaintenanceSupervisor
○ Year1($2,677X24.49%)+Year2($4,859X24.49%)=$1,845.63
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Contractual:

Directcontractswithappropriateconsultantsforthefollowing:
● $100,000forTreeInventoryandnewidentificationofplantinglocations,basedon estimatefromlocalarboristconsultant*
● $15,000forTreeCanopyInventory,basedonscopingcompletedbyGISManager* ● $199,000forPublicOutreachandfinalUFMPDocument,basedoncomparativereview ofotherjurisdictions*
● $30,000forUpdatetoCityOrdinancesregardingtrees,basedonstaffexperiencewith similarprojects.*
● $199,000forEarlyTreeCare,basedonestimatefromlocalarboristconsultant o Fortheearlytreecare,Citystaffexaminedpast/existingcontractsanddetermined (withconfirmationfromcurrentcontractor)thatthecostaverages$1,000annually pertree.Withanestimated100-125treesplantedeachyearin2025and2026, staffbudgeted$200,000tocoverearlytreecarefor200trees.
*InanefforttofindtheclosestcostsfortheproposedUFMPcreation,Planningstaffreviewed pastyearawards(2021-22 and2019-20)oftheCalFireUrbanForestryManagementgrants.

PlanningstaffreviewedtheDescriptionsandApplicantcolumns,andassessedforwhethersuch entitiesandscopeshadcommonalitywiththeCity’sobjective(i.e.,alocalmunicipalitywith similarprojectscope).Afterreviewingbothyearsofawards,planningstaffnarrowedtheirfocus toreviewingCityofNewman($203Kaward),CityofBell($256Kaward),CityofVallejo ($500Kaward),CityofFremont($850Kaward),andCityofWatsonville($700Kaward).City staffalsoreviewed CityofLA’s“FirstStep”report forguidanceonpotentialcostsassociated withthesouthernCaliforniaregion.Subsequently,staffsearchedforapplicableRFPsfromthose citiesthathadpublishedandretainedtherecordsonline.TheonlyRFPlocatedwastheCityof Watsonville.BasedontheirRFPandNTEamounts,aswellastheCity’ssize(approximately 50Kpopulationand6squaremiles),anddatafromtheLAreport,Citystaffcametotheamount proposedwithinourawardedgrantbudgetnarrative.

Indirect:
● 10%ofdirectcosts(deminimisrate):$60,500
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015

EXHIBIT C

ADDITIONAL TERMS AND CONDITIONS

1. NONDISCRIMINATION STATEMENT – PRINTED, ELECTRONIC, OR AUDIOVISUAL MATERIAL. Subrecipient shall include the following statement, in full, in any printed, audiovisual material, or electronic media for public distribution developed or printed with any federal funding:

In accordance with federal law and U.S. Department of
Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.) Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication for program
information (e.g., Braille, large print, audiotape, and American Sign Language) should contact the responsible state or local Agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. To file a program discrimination complaint, a complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form, which can be obtained online at
https://www.ocio.usda.gov/document/ad-3027, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in suf
ficient detail to inform the Assistant
Secretary for Civil Rights about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by: (1) Mail: U.S. Department of
Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue SW, Washington, D.C. 20250-9410; (2) Fax:
(833) 256-1665 or (202) 690-7442; or (3) Email:
[email protected]. If the material is too small to permit the full Non-Discrimination Statement to be included, the material will, at a minimum, include the alternative statement:
“This institution is an equal opportunity provider.”
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 27
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015

2. TRAFFICKING IN PERSONS.
a. Provisions applicable to a Recipient that is a private entity:
i. Subrecipient and its employees, may not:
1) Engage in severe forms of traf ficking in
persons during the period of time that the
award is in effect;
2) Procure a commercial sex act during the
period of time that the award is in effect; or
3) Use forced labor in the performance of the
award or subawards under the award.
ii. This award may be unilaterally terminated,
without penalty, if a Subrecipient that is a private
entity:
1) Is determined to have violated a prohibition in
paragraph a.1 of this award term; or
2) Has an employee who is determined by the
agency official authorized to terminate the
award to have violated a prohibition in
paragraph a.1 of this award term through
conduct that is either:
(a) Associated with performance under this award;
or
(b) Imputed to you or the Subrecipient
using the standards and due process
for imputing the conduct of an
individual to an organization that are
provided in 2 CFR part 180, “OMB
Guidelines to Agencies on
Government wide Debarment and
Suspension (Nonprocurement).”
b. Provision applicable to a Recipient other than a private entity: This award may be unilaterally terminated, without penalty, if a Subrecipient that is a private entity:
i. Is determined to have violated an applicable
prohibition in paragraph a.1 of this award term; or
ii. Has an employee who is determined by the agency
official authorized to terminate the award to have
violated an applicable prohibition in paragraph a.1 of
this award term through conduct that is either:
1) Associated with performance under this award; or
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 28
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ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
2) Imputed to the subrecipient using the
standards and due process for imputing
the conduct of an individual to an
organization that are provided 2 CFR part
180, “OMB Guidelines to Agencies on
Government wide Debarment and
Suspension (Nonprocurement).”
c. Provisions applicable to any Subrecipient:
i. You must inform GreenLatinos and the Forest Service
immediately of any information you receive from any
source alleging a violation of a prohibition in paragraph a.1 of this award term.
ii. The right to terminate unilaterally that is described in paragraph a.2 or b of this section:
1) Implements section 106(g) of the Traf
ficking Victims
Protection Act of 2000 (TVPA), as amended (22 USC
§ 7104(g)), and
2) Is in addition to all other remedies for noncompliance available under this award.
d. De
finitions. For purposes of this award term:
i. “Employee” means either:
1) An individual employed by Subrecipient who
is engaged in the performance of the project
or program under this award, or
2) Another person engaged in the performance of the
project or program under this award and not
compensated by you including, but not limited to, a
volunteer or individual whose services are
contributed by a third party as an in-kind
contribution toward cost sharing or matching
requirements.
ii. “Forced labor” means labor obtained by any of the
following methods: the recruitment, harboring,
transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or
coercion for the purpose of subjection to involuntary
servitude, peonage, debt bondage, or slavery.
iii. ”Private entity”
1) Means any entity other than a state, local
government, Indian tribe, or foreign public
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 29
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ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
entity, as those terms are de fined in 2
CFR 175.25.
2) Includes:
(a) A nonpro fit organization, including
any nonprofit institution of higher
education, hospital, or tribal
organization other than one included
in the de finition of Indian tribe at
2 CFR 175.25(b).
(b) A for-pro fit organization.
iv. “Severe forms of traf ficking in persons,” “commercial sex act,” and “coercion” have the meanings given at section 103 of the TVPA, as amended (22 USC § 7102).

3. PROHIBITION AGAINST USING FUNDS WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS.
a. Subrecipient may not require its employees, contractors, or Subrecipients seeking to report fraud, waste, or abuse to sign or comply with internal con
fidentiality agreements or
statements prohibiting or otherwise restricting them from lawfully reporting that waste, fraud, or abuse to a
designated investigative or law enforcement representative of a federal department or agency authorized to receive such information.
b. Subrecipient must notify its employees, contractors, or subrecipients that the prohibitions and restrictions of any internal con
fidentiality agreements inconsistent with
paragraph 1 of this award provision are no longer in effect. c. The prohibition in paragraph 1 of this award provision does not contravene requirements applicable to any other form issued by a federal department or agency governing the
nondisclosure of classified information.
d. If GreenLatinos or the Government determines that the Subrecipient is not in compliance with this award provision, it;
i. Will prohibit the Subrecipient’s use of funds under this award in accordance with sections 743, 744 of Division E of the Consolidated Appropriations Act, 2016, (Pub. L. 114-113) or any successor provision of law; and
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 30
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ProjectNumber:00000015
ii. May pursue other remedies available for the Subrecipient’s material failure to comply with award terms and conditions.

4. ELIGIBLE WORKERS. Subrecipient shall ensure that all employees complete the I-9 form to certify that they are eligible for lawful employment under the Immigration and Nationality Act (8 USC § 1324(a)). Subrecipient shall comply with regulations regarding certification and retention of the completed forms. These requirements also apply to any contract or supplemental instruments awarded under this award.

5. FREEDOM OF INFORMATION ACT. Public access to award or agreement records must not be limited, except when such records must be kept con
fidential and would have been exempted from
disclosure pursuant to Freedom of Information regulations (5 USC § 552). Requests for research data are subject to 2 CFR 315(e). Public access to culturally sensitive data and information of
Federally-recognized Tribes may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B § 8106 (2009 Farm Bill).

6. PATRIOT ACT. Subrecipient agrees to comply with all applicable requirements of the USA Patriot Act and Executive Order 13224, and all subsequently enacted legislation, executive orders, or regulations, designed to prevent any Award funds from being used in support of terrorism or a terrorist organization.

7. PROMOTING FREE SPEECH AND RELIGIOUS FREEDOM. As a recipient of USDA
financial assistance, grantees (including Subrecipient) will comply with the following:
a. Do not discriminate against applicants for sub-grants on the basis of their religious character.
b. Code of Federal Regulations (CFR) part 16.3(a), Rights of Religious Organizations.
c. Statutory and national policy requirements, including those prohibiting discrimination and those described in Executive Order 13798 promoting free speech and religious freedom, 2 CFR 200.300.

8. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO
SURVEILLANCE SERVICES OR EQUIPMENT. Cooperators (including GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 31
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
Subrecipient) are responsible for compliance with the prohibition on certain telecommunications and video surveillance services or equipment identified in 2 CFR 200.216. See Public Law 115-232, Section 889 for additional information. In accordance with 2 CFR 200.216, grantees (including Subrecipient) are prohibited from obligating or expending loan or grant funds for covered telecommunications equipment or services to:
a. Procure or obtain, extend or renew a contract to procure or obtain;
b. Enter into a contract (or extend or renew a contract) to procure; or
c. Obtain the equipment, services or systems.

9. DRUG FREE WORKPLACE
A. Subawardee agree(s) that it will publish a drug-free workplace statement and provide a copy to each employee who will be engaged in the performance of any
project/program that receives federal funding. The
statement must:
a. Tell the employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a
controlled substance is prohibited in its workplace;
b. Specify the actions subawardee will take against
employees for violating that prohibition; and
c. Let each employee know that, as a condition of
employment under any award, the employee:
i. Shall abide by the terms of the statement, and
ii. Shall notify subawardee in writing if they are
convicted for a violation of a criminal drug
statute occurring in the workplace, and shall do
so no more than 5 calendar days after the
conviction.

B. Subawardee agree(s) that it will establish an ongoing drug-free awareness program to inform employees about
a. The dangers of drug abuse in the workplace;
b. The established policy of maintaining a drug-free
workplace;
c. Any available drug counseling, rehabilitation and
employee assistance programs; and
d. The penalties that you may impose upon them for
drug abuse violations occurring in the workplace.

GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 32
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ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
C. Without the GreenLatinos Case Manager’s expressed
written approval, the policy statement and program must be in place as soon as possible, no later than the 30 days after the effective date of this instrument, or the completion date of this subaward, whichever occurs
first.

D. Subawardee agrees to immediately notify the GreenLatinos Case Manager if an employee is convicted of a drug violation in the workplace. The noti fication must be in writing,
identify the employee’s position title, the award number of each award on which the employee worked. The noti fication must be sent to the Case Manager within 10 calendar days after subawardee learns of the conviction.

E. Within 30 calendar days of learning about an employee’s conviction, GreenLatinos must either
a. Take appropriate personnel action against the
employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of
1973 (29 USC 794), as amended, or
b. Require the employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for these purposes by a Federal, State or
local health, law enforcement, or other appropriate
agency.

10. TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order (EO) 13513, “Federal Leadership on Reducing Text Messaging While Driving,” any and all text messaging by Federal employees is banned: a) while driving a Government owned vehicle (GOV) or driving a privately owned vehicle (POV) while on of
ficial Government business; or b) using
any electronic equipment supplied by the Government when driving any vehicle at any time. All Cooperators, their Employees, Volunteers, and Contractors are encouraged to adopt and enforce policies that ban text messaging when driving company owned, leased or rented vehicles, POVs or GOVs when driving while on official Government business or when performing any work for or on behalf of the Government.

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EXHIBIT D

NOTICE OF PRIME AWARD
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EXHIBIT E

SUBAWARD DATA
(i) Subrecipient Name City of Escondido
(ii) Subrecipient Unique Entity Identifier: CH9XY8AX7BD8 (iii) Federal Award Identification Number (FAIN): 24-CA-11132544-013 (iv) Federal Award Date of Award to the Recipient
by the Federal Agency:
10/12/23
(v) Subaward Period of Performance Start Date:
(vi) Subaward Period of Performance End Date: 11/30/2027 (vii) Amount of Federal Funds Obligated by this
Action by the Pass-Through Entity to the
Subrecipient:
$665,500
(viii) Total Amount of Federal Funds Obligated to the
Subrecipient by the Pass-Through Entity
Including the Current Obligation:
$665,500
(ix) Total Amount of the Federal Award Committed
to the Subrecipient by the Pass-Through Entity:
$665,500
(x) Federal Award Project Description: The city of Escondido will utilize funds to create a comprehensive
and inclusive Urban Forestry Master
Plan, and actively engage
disadvantaged communities in the
development of this Plan. The City
will also apply funding towards two
years of early tree care and
maintenance for Arbor Day tree
plantings in 2025 and 2026.

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EXHIBIT F

WHISTLEBLOWER NOTICE
Whistleblowers perform an important service to USDA and the public when they come forward with what they reasonably believe to be evidence of wrongdoing. They should never be subject to reprisal for doing so. Federal law protects federal employees as well as personal services contractors and employees of federal contractors, subcontractors, grantees, and subgrantees against reprisal for whistleblowing. USDA bears the responsibility to ensure that nothing in a non-disclosure agreement which a contractor, subcontractor, grantee, or subgrantee requires their employees to sign should be interpreted as limiting their ability to provide information to the Of fice of
Inspector General (OIG).
41 USC section 4712 requires the head of each executive agency to ensure that its contractors inform their workers in writing of the rights and remedies under the statute. Accordingly, it is illegal for a personal services contractor or an employee of a federal contractor, subcontractor, grantee, or subgrantee to be discharged, demoted, or otherwise discriminated against for making a protected whistleblower disclosure. In this context, these categories of individuals are whistleblowers who disclose information that the individual reasonably believes is evidence of one of the following:
○ Gross mismanagement of a federal contract or grant;
○ A gross waste of federal funds;
○ An abuse of authority relating to a federal contract or grant; ○ A substantial and speci fic danger to public health or safety; or ○ A violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant.

To be protected under 41 USC section 4712, the disclosure must be made to one of the following:
○ A Member of Congress, or a representative of a committee of Congress;
○ The OIG;
○ The Government Accountability Of fice (GAO);
○ A Federal employee responsible for contract or grant oversight or management at USDA;
○ An otherwise authorized of ficial at USDA or other law enforcement agency;
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○ A court or grand jury; or
○ A management of ficial or other employee of the contractor, subcontractor, or grantee who has the responsibility to investigate, discover, or address misconduct.

Under 41 USC section4712, personal services contractors as well as employees of contractors, subcontractors, grantees, or subgrantees may file a complaint with OIG, who will investigate the matter unless they determine that the complaint is frivolous, fails to allege a violation of the prohibition against whistleblower reprisal, or has been addressed in another proceeding.

OIG’s investigation is then presented to the head of executive agency who evaluates the facts of the investigation and can order the contractor, subcontractor, grantee, or subgrantee to take remedial action, such as reinstatement or back pay.

Federal Acquisition Regulation (FAR) Subpart 3.903, Whistleblower Protections for Contractor Employees, Policy, prohibits government contractors from retaliating against a contract worker for making a protected disclosure related to the contract. FAR Subpart 3.909-1 prohibits the Government from using funds for a contract with an entity that requires its employees or subcontractors to sign internal con fidentiality statements prohibiting or restricting disclosures of fraud, waste, or abuse to designated persons. This prohibition does not contravene agreements pertaining to classified information. The regulation also requires contracting of ficers to insert FAR clause 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights, in all solicitations and contracts that exceed the Simpli fied Acquisition Threshold as de fined in FAR Subpart 3.908. This clause requires noti fication to contractor employees that they are subject to the whistleblower rights and remedies referenced in 41 USC section 4712.

In order to make a complaint alleging any of the violations mentioned above, one should complete the OIG Hotline form located at:
https://www.usda.gov/oig/hotline.For additional information, they may also visit the WPC’s webpage at: https://www.usda.gov/
oig/wpc or they may directly contact the WPC at [email protected].

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EXHIBIT G
2 CFR PART 170

1. Reporting Subawards and Executive Compensation.
a. Reporting of First-Tier Subawards.
i. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that equals or exceeds $30,000 in federal funds for a subaward to a non-federal entity or Federal agency (see de finitions in paragraph e. of this award term).
ii. Where and When to Report.
1) The non-federal entity or federal agency must
report each obligating action described in
paragraph a.1. of this award term to
http://www.fsrs.gov.
2) For subaward information, report no later than the
end of the month following the month in which
the obligation was made. (For example, if the
obligation was made on November 7, 2010, the
obligation must be reported by no later than
December 31, 2010.)
iii. What to Report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify.
b. Reporting Total Compensation of Recipient Executives for Non-Federal Entities.
i. Applicability and What to Report. You must report total compensation for each of your
five most highly compensated
executives for the preceding completed fiscal year, if
1) The total federal funding authorized to date under
this federal award equals or exceeds $30,000 as
de
fined in 2 CFR 170.320;
2) in the preceding fiscal year, you received
(a) 80% or more of your annual gross revenues from
Federal procurement contracts (and
subcontracts) and Federal financial assistance
subject to the Transparency Act, as de fined at 2
CFR 170.320 (and subawards), and
(b) $25,000,000 or more in annual gross revenues
from federal procurement contracts (and
subcontracts) and federal financial assistance
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subject to the Transparency Act, as de fined at
2 CFR 170.320 (and subawards); and,
3) The public does not have access to information
about the compensation of the executives through
periodic reports filed under section 13(a) or 15(d) of
the Securities Exchange Act of 1934 (15 USC
§ 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986. (To determine if the public
has access to the compensation information, see
the U.S. Security and Exchange Commission total
compensation
filings at
http://www.sec.gov/answers/
execomp.htm.)
ii. Where and When to Report. You must report executive total compensation described in paragraph b.1. of this award term:
1) As part of your registration pro file at
https://www.sam.gov.
2) By the end of the month following the month in
which this award is made, and annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives. i. Applicability and What to Report. Unless you are exempt as provided in paragraph d. of this award term, for each first-tier non-federal entity Subrecipient under this award, you shall report the names and total compensation of each of the
Subrecipient’s five most highly compensated executives for the Subrecipient’s preceding completed fiscal year, if
1) in the Subrecipient’s preceding fiscal year, the
Subrecipient received
(a) 80% or more of its annual gross revenues from
federal procurement contracts (and
subcontracts) and federal
financial assistance
subject to the Transparency Act, as de fined at 2
CFR 170.320 (and subawards) and,
(b) $25,000,000 or more in annual gross revenues
from federal procurement contracts (and
subcontracts), and federal financial assistance
subject to the Transparency Act (and
subawards); and
2) The public does not have access to information
about the compensation of the executives through
periodic reports filed under section 13(a) or 15(d) of
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the Securities Exchange Act of 1934 (15 USC
§ 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986. (To determine if the public
has access to the compensation information, see
the U.S. Security and Exchange Commission total
compensation
filings at
http://www.sec.gov/answers/
execomp.htm.)
ii. Where and When to Report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term:
1) To the recipient.
2) By the end of the month following the month
during which you make the subaward. For
example, if a subaward is obligated on any date
during the month of October of a given year (i.e.,
between October 1 and 31), you must report any
required compensation information of the
Subrecipient by November 30 of that year.
d. Exemptions. If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report:
i. Subawards, and
ii. The total compensation of the
five most highly compensated
executives of any subrecipient.
e. Definitions. For purposes of this award term:
i. “Federal Agency” means a Federal agency as de fined at 5 USC section 551(1) and further clari fied by 5 USC section 552(f). ii. “Non-Federal Entity” means all of the following, as de fined in 2 CFR part 25:
1) A governmental organization, which is a state, local government, or Indian tribe;
2) A foreign public entity;
3) A domestic or foreign nonpro
fit organization; and,
4) A domestic or foreign for-pro fit organization
iii. “Executive” means of ficers, managing partners, or any other employees in management positions.
iv. “Subaward”:
1) This term means a legal instrument to provide
support for the performance of any portion of the
substantive project or program for which you
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received this award and that you as the recipient
award to an eligible subrecipient.
2) The term does not include your procurement of
property and services needed to carry out the
project or program (for further explanation, see 2
CFR 200.331).
3) A subaward may be provided through any legal
agreement, including an agreement that you or a
subrecipient considers a contract.
v. “Subrecipient” means a non-federal entity or federal agency that:
1) Receives a subaward from you (the recipient)
under this award; and
2) Is accountable to you for the use of the federal
funds provided by the subaward.
vi. Total compensation means the cash and noncash dollar value earned by the executive during the recipient’s or subrecipient’s preceding
fiscal year and includes the following (for more
information see 17 CFR 229.402(c)(2)).

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EXHIBIT H

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY

AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS OMB No. 0505-0027 Expiration
Date: 09/30/2025
Certification Regarding
Debarment, Suspension,
Ineligibility and Voluntary
Exclusion Lower Tier Covered
Transactions
The following statement is made in accordance with the Privacy Act of 1974 (5 USC § 552a, as amended). This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, and 2 CFR sections 180.300, 180.335, Participants’ responsibilities. The regulations were amended and published on August 31, 2005, in 70 Fed. Reg. 51865-51880. Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the proposed covered transaction.

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0505-0027. The time required to complete this information collection is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The provisions of appropriate criminal or civil fraud, privacy, and other statutes may be applicable to the information provided.
(Read instructions on page two before completing certification.) A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency;
B. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

ORGANIZATION NAME
City of Escondido

PR/AWARD NUMBER OR PROJECT
NAME
CH9XY8AX7BD8
Project # 00000015
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NAME(S) AND TITLE(S) OF AUTHORIZED REPRESENTATIVE(S)
Dane White, Mayor

SIGNATURE DATE
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs).

Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA of fice or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S.

Department of Agriculture, Of fice of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: [email protected].

USDA is an equal opportunity provider, employer, and lender.

Instructions for Certi fication
(1) By signing and submitting this form, the prospective lower tier participant is providing the certi
fication set out on page 1 in
accordance with these instructions.

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(2) The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certi
fication,
in addition to other remedies available to the federal
government, the department or agency with which this
transaction originated may pursue available remedies,
including suspension or debarment.
(3) The prospective lower tier participant must provide immediate written notice to the person(s) to which this proposal is submitted if at any time the prospective lower tier participant learns that its certi
fication was erroneous when submitted or
has become erroneous by reason of changed circumstances. (4) The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the De
finitions and Coverage sections of
the rules implementing Executive Order 12549, at 2 CFR Parts 180 and 417. You may contact the Department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
(5) The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it may not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the Department or agency with which this transaction originated.
(6) The prospective lower tier participant further agrees by submitting this form that it will include this clause titled “Certi
fication Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (7) A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 62
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CityofEscondido
ProjectAmount:$665,500
ProjectCompletionDate:11/30/2027
ProjectNumber:00000015
transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certi fication is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the General Services Administration’s System for Award Management Exclusions database.
(8) Nothing contained in the foregoing shall be construed to require establishment of a system of records to render in good faith the certi
fication required by this clause. The knowledge
and information of a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
(9) Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Form AD-1048 (REV 12/22)
GreenLatinos: 1919 14th Street, Suite 700, Boulder, CO 80302 | https://www.greenlatinos.org/ Email: [email protected] 63
Docusign Envelope ID: 95E29FF7-C31E-44A3-93C9-D58762056C8E Attachment "3"
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STAFF REPORT

September 16, 2026
File Number 0600-10; A-3616

SUBJECT

PUBLIC SERVICES AGREEMENT FOR SENIOR NUTRITION PROGRAM MEAL SERVICES

DEPARTMENT
Community Services Department

RECOMMENDATION
Request the City Council adopt Resolution No. 2026-157 authorizing a 3-year Public Services Agreement for Rowe Solutions , Inc. in the amount of $782,343 for preparation and delivery of Senior Nutrition Program meals to the Park Avenue Community Center.

Staff Recommendation: Approval (Community Services: Joseph Goulart, Director of Public Works) Presenter: Nicole White, Community Services Manager
ESSENTIAL SERVICE – No
COUNCIL PRIORITY – Build Trust and Accountability; Financial Stewardship

FISCAL ANALYSIS
In April 2024, the City was awarded a County of San Diego Aging and Independent Services grant of $205,948 annually to support the congregate meal program, with funding continuing through March 2028. This grant serves as the primary funding source for the program and significantly offsets costs. Any program expenses exceeding the grant award are funded by the City's General Fund to ensure uninterrupted meal service.

The County grant has historically functioned as a recurring funding mechanism, and the City anticipates applying for and receiving funding in future grant cycles following the current award period. Should future grant funding not be awarded, the City would evaluate available options to maintain fiscal sustainability, including discontinuing the meal program, reducing service levels through participant capacity, or continuing the program through full General Fund support, subject to City Council budgetary approval.

PREVIOUS ACTION
On May 12, 2021, the City Council approved Resolution No. 2021-63, authorizing a 5-year Public Services Agreement with HumanGood SoCal, dba Redwood Senior Homes and Services, for preparation and delivery of Senior Nutrition Program meals.
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On April 3, 2024, the City Council approved Resolution No. 2024-29, authorizing the Mayor to execute, on behalf of the City, an agreement (County Contract No. 570894) with the County of San Diego for the Older Californians Nutrition Program. This agreement provides preparation and delivery of meals for Escondido seniors at the Park Avenue Community Center.

On June 24, 2026, the City Council adopted Resolution No. 2026 -102, authorizing a Fifth Amendment to the Public Services Agreement with HumanGood SoCal, doing business as Redwood Senior Homes and Services, for the continued preparation and delivery of senior meals. The amendment extended services for an additional three -month period to ensure uninterrupted meal program operations while City staff completed a competitive Request for Proposals (RFP) process to procure a long-term service provider.

BACKGROUND
The Senior Nutrition Program offers older adults nutritionally balanced meals in a congregate setting to increase overall health and reduce senior isolation. The Park Avenue Community Center has offered this program Monday through Friday, excluding holidays, for over 40 years. County grant funding has helped offset program costs for more than 30 years. As a result of this service, older adults are able to remain active and engaged members of the community.

In 2021, the City entered into a Public Services Agreement with HumanGood SoCal, dba Redwood Senior Homes and Services, for the preparation and delivery of meals under the Senior Nutrition Program. The agreement included an initial one-year term with four one-year renewal options. Over the course of the agreement, the City exercised the available renew al options and approved subsequent amendments to ensure continuity of services. Most recently, on June 24, 2026, the City Council adopted Resolution No. 2026-102 authorizing a Fifth Amendment to the agreement, extending meal services for an additional three months while City staff conducted a competitive Request for Proposals ( “RFP”) process to identify and procure a long-term service provider. This extension ensured uninterrupted meal service for program participants during the procurement process.

As part of the City's competitive procurement process, City staff issued RFP No. 26-31, Senior Nutrition Program Meal Service, in July 2026. Five responsive proposals were received and evaluated against established criteria, including qualifications, experience, meal quality, service delivery methodology, cost, responsiveness, and compliance with County grant requirements. Based on the results of the evaluation, Rowe Solutions, Inc. was selected as the highest -ranked proposer, offering the best overall value to the City and demonstrating the operational capacity and expertise necessary to successfully administer the Senior Nutrition Program.

Rowe Solutions, Inc. demonstrated extensive experience providing large -scale meal preparation and delivery services to public agencies throughout California, including the City of San Diego, as well as agencies operating under state and federal contracts. The firm operates a licensed and health -inspected food production facility with capacity that signifi cantly exceeds the City's current needs and proposed a 179
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service model (Attachment “1”) that integrates seamlessly with operations at the Park Avenue Community Center. In addition to meeting all nutritional, food safety, and regulatory requirements, Rowe Sol utions offered several value -added services at no additional cost to the City, including bilingual nutrition education materials, culturally responsive and holiday -themed menu enhancements, emergency meal surge capacity, and same-day flexibility to adjust meal counts based on participant demand. As part of the evaluation process, the firm provided sample meals that reflected the quality, freshness, and presentation standards outlined in its proposal. Based on its demonstrated experience, operational capacit y, meal quality, responsiveness, and competitive pricing, staff believes Rowe Solutions is exceptionally well qualified to support the City's Senior Nutrition Program and ensure continued delivery of high -quality nutrition services to the community.

The proposed agreement establishes a fixed meal rate for the initial three-year term (Years 1-3), providing cost certainty and protecting the City from inflationary increases during the base contract period. The cost per meal is comprised of a congregate meal preparation charge and a delivery charge, as shown below.

Meal Rate Breakdown
Cost Component Rate
Congregate Meal Rate $7.9679
Delivery Charge $1.9058
Total All-in Cost $9.8737
Based on the estimated annual meal volumes, the projected contract costs for the initial term are as follows:

Contract Year Estimated Meals Cost Per Meal Estimated Annual Cost Year 1 21,505 $9.8737 $212,334
Year 2 28,980 $9.8737 $286,140
Year 3 28,750 $9.8737 $283,869
Total Initial Terms 79,235 $782,343
Meal rates will remain fixed throughout the initial three-year term, with no escalation permitted until the first optional renewal period. The agreement includes two optional one -year renewals at the City's discretion. Any rate increase during the renewal periods is limited to the percentage change in the Consumer Price Index (CPI) for Food Away From Home for the San Diego -Carlsbad region, as specified in the agreement, providing continued cost controls and budget predictability for the City.

RESOLUTIONS
a. Resolution No. 2026-157
b. Resolution No. 2026-157—Exhibit “A”—Public Services Agreement 180
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ATTACHMENTS
a. Attachment “1”—Rowe Solutions Inc. Proposal
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RESOLUTION NO. 2026-157

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE MAYOR

TO EXECUTE, ON BEHALF OF THE CITY, A PUBLIC
SERVICES AGREEMENT WITH ROWE SOLUTIONS, INC.

FOR SENIOR NUTRITION PROGRAM MEAL

PREPARATION AND DELIVERY SERVICES

WHEREAS, the City of Escondido operates a Senior Nutrition Program at the Park Avenue Community Center that provides nutritionally balanced meals to older adults and promotes health, wellness, and social engagement within the community; and WHEREAS, the City conducted a competitive procurement process for Senior Nutrition Program meal preparation and delivery services; and
WHEREAS, following the evaluation process, Rowe Solutions, Inc. was determined to be the highest-ranked proposer and to provide the best overall value to the City for the provision of Senior Nutrition Program meal preparation and delivery services; and WHEREAS, Rowe Solutions, Inc. has demonstrated the qualifications, experience, operational capacity, and ability to meet the City’s service requirements and applicable County of San Diego Aging and Independent Services grant requirements; and
WHEREAS, the proposed Public Services Agreement will ensure the continued provision of high - quality meal services to program participants.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California , as follows:

1. That the above recitations are true.
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2. That the City Council authorizes the Mayor to execute a Public Services Agreement with Rowe Solutions, Inc ., which is attached to this Resolution as Exhibit “A” and incorporated herein by this reference, for Senior Nutrition Program meal preparation and delivery services in an amount not to exceed $782,343 during the initial three-year term.

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Public Services Agreement (v2) - 1 - CAO: 2/16/2023

CITY OF ESCONDIDO

PUBLIC SERVICES AGREEMENT
This Public Services Agreement (“Agreement”) is made and entered into as of the last signature date set forth below (“Effective Date”),
Between: CITY OF ESCONDIDO
a California municipal corporation
201 N. Broadway
Escondido, CA 92025
Attn: Nicole White
760-839-4534
("CITY")
And: ROWE SOLUTIONS, INC.
a California corporation
780 Hollister Street
San Diego, CA 92154
Attn: Francis (Frank) Rowe
619-797-5315
("CONTRACTOR").
(The CITY and CONTRACTOR each may be referred to herein as a “Party” and collectively as the “Parties.”)
WHEREAS, the Parties desire to enter into this Agreement for the performance of the Services described herein.

NOW, THEREFORE, in consideration of the mutual covenants, promises, terms, and conditions set forth herein, and the mutual benefits derived therefrom, the Parties hereby agree as follows:

1. Description of Services. CONTRACTOR shall furnish all of the Services described in the Scope of Work, which is attached to this Agreement as Attachment “A” and incorporated herein by this reference (“Services”).

2. Compensation. In exchange for CONTRACTOR’s completion of the Services, the CITY shall pay, and CONTRACTOR shall accept in full, an amount not to exceed the sum of $782,342 during the Initial Term of this Agreement ( Effective Date through June 30, 2029) . CONTRACTOR shall be compensated only for performance of the Services described in this Agreement. No compensation shall be provided for any other work or services without the CITY’s prior written consent. If this Agreement is amended at any time, additional compensation of CONTRACTOR contained in any subsequent amendments shall not exceed a cumulative total of 25% of the maximum payment provided for in this Section 2, unless approved by resolution of the City Council.

Resolution No. 2026-157
Exhibit "A"