Exeter City Council
June 23, 2026

EXETER CITY COUNCIL

REGULAR MEETING AGENDA
June 23, 2026, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, June 23, 2026, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.

Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.

A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three (3) minutes. Please begin your comments by stating your name and providing your City of residence.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)

1. GC 54956.9(d)(4) – Conference with Legal Counsel. Re: Potential Initiation of Litigation – one case.

2. GC 54956.9(d)(2) – Conference with Legal Counsel – Exposure to Litigation – One Case re June 15, 2026 Notice of Violation from the U.S. Environmental Protection Agency, Region 9 Water Division, Drinking Water Section

3. GC 54957.6 – Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett and Jason Ridenour
Employee Groups: All Represented and Unrepresented Employees 7:00 p.m.

D. CALL TO ORDER REGULAR SESSION
June 23, 2026 Regular Meeting of the Exeter City Council

E. INVOCATION
F. PLEDGE OF ALLEGIANCE
G. PUBLIC COMMENTS
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.

In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.

H. SPECIAL PRESENTATIONS
None.

I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of June 9, 2026, Regular Meeting Minutes (pp. 5 - 9)

2. Approval of the Payment of Bills for June 12, 2026 (pp. 10 - 20)

3. Approval of Payroll for the Period of May 18, 2026, through May 31, 2026 (pp. 21- 28)

4. Approval of Purchase of a 2026 Ford F-150 from Monarch Ford of Exeter in the Amount of $67,011.94. (pp. 29 - 33)

5. Approval of a Request to Conduct a Family Bike Ride Event with Rolling Street Closures on July 1, 2026, as Part of Exeter's America 250 (E250) Celebration (pp. 35 - 39)

6. Consider Authorization for the City to Enter into a One-year Agreement with Tulare County to Provide Emergency Dispatch and Communication Services (pp. 40 - 51)

7. Authorize the City Administrator to execute Amendment No. 2 with Neumo Group, LLC for application hosting and technology support services for the City’s financial June 23, 2026 Regular Meeting of the Exeter City Council

management software in the amount of $45,343.92 for the period of July 1, 2026, through June 30, 2027. (pp. 52 - 75)

8. Consider Adoption of Resolution 2026-22, A Resolution of the City Council of the City of Exeter, Approving a Memorandum of Understanding Between the City of Exeter and the Exeter Police Officers Association for the Period of July 1, 2026, through June 30, 2028, and Approving an Updated Salary Schedule for EPOA-Represented Classifications Effective July 1, 2026 (pp. 76 - 121)
J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Public Hearing and Adoption of Resolution 2026-23, a Resolution of the City Council of the City of Exeter Approving the 2026/2027 and 2027/2028 Two-Year Budget (pp. 122 - 234)
Presented by Janie Rodriguez, Finance Director

2. Public hearing to consider adoption of Resolution No. 2026-24, A Resolution of the City Council of the City of Exeter, establishing a Fiscal Year 2026/2027 General Fund Appropriation Limit of $12,311,808 (pp. 235 - 241)
Presented by Janie Rodriguez, Finance Director

3. Consider Acceptance of a $50,000 Donation and Improvements at Rose Garden Park (pp. 242 - 252)
Presented by Jason Ridenour, City Administrator

4. Authorization for the City Administrator to execute five-year extension and updated agreement to Cooperative Fire Protection Agreement with County of Tulare (pp. 253 - 327)

5. Approval of a Contract with Ralph Gutierrez Water Service for Wastewater Treatment Facility Chief Operator Services, Authorize the City Administrator (or designee) to Execute the Agreement, and Approve Transitioning Drinking Water System Operations to in-house Staff (pp. 328 - 407)
Presented by Zachary Boudreaux, Public Works Director

6. Reconsideration of City of Exeter Participation in Tulare County Economic Development Corporation (TCEDC) (pp. 408 - 413)
Presented by Jason Ridenour, City Administrator
June 23, 2026 Regular Meeting of the Exeter City Council

K. CITY COUNCIL ITEMS OF INTEREST
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
M. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) ss.

City of Exeter )
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator’s Office; and that I posted this Agenda on the bulletin board outside of City Hall 137 N. F St. Exeter CA 93221 on June 19, 2026, and online on the City of Exeter website. _______________________________________________
Christina Arias, Deputy City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)592-9244. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II).

Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C St., Exeter CA 93221 during normal business hours.

June 23, 2026 Regular Meeting of the Exeter City Council

EXETER CITY COUNCIL

REGULAR MEETING AGENDA

ACTION MINUTES
June 9, 2026, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, June 9, 2026, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.

Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.

A. CALL TO ORDER CLOSED SESSION
Mayor called the closed session to order at 6:00 PM.

B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
No public comments were presented.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)

1. GC 54956.9(d)(4) – Conference with Legal Counsel
Re: Potential Initiation of Litigation – One (1) Case

2. GC 54956.9(d)(2) – Conference with Legal Counsel
Re: Exposure to Litigation (facts not known to potential plaintiffs)

3. GC 54957(b)(1) – Public Employee Annual Performance Evaluation Title: City Administrator
Title: City Attorney

4. GC 54957.6 – Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett and Jason Ridenour
Employee Groups: All Represented and Unrepresented Employees June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

7:00 p.m.

D. CALL TO ORDER REGULAR SESSION
Mayor Johnson called the regular session to order at 07:16 p.m. City Attorney Lew noted for the record that there was no reportable action taken out of closed session.

E. INVOCATION
Led by Mayor Johnson.

F. PLEDGE OF ALLEGIANCE
Led by Council Member Alves.

G. PUBLIC COMMENT
Michael Washam with TCEDC, requested Council consideration to pull item I.8. from the consent calendar, citing his unavailability to attend the next Council meeting where item I.8 will be discussed. Following discussion, the Council took no action and the item remained on the consent calendar as scheduled.

H. SPECIAL PRESENTATIONS
None.

I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of May 26, 2026, Regular Meeting Minutes (pp. 5-9)

2. Approval of the Payment of Bills for May 29, 2026, and June 2, 2026 (pp. 10-19)

3. Approval of Payroll for the Period of May 4, 2026, through May 17, 2026 (pp. 20-27)

4. Adoption of Resolution No. 2026-19, A Resolution of the City Council of the City of Exeter, Authorizing the Purchase of a 2026 Ford Explorer Police Interceptor Utility Vehicle utilizing pricing equivalent to State of California CMAS cooperative purchasing pricing, and Authorizing the City Administrator to Execute all Necessary Purchase Documents (pp. 28-37)

5. Approval of a Laboratory and Toxicology Services Agreement between the City of Exeter and Valley Scientific for Forensic Drug and Alcohol Testing Services (pp. 38-52)

6. Consider Approval of Facilities Use Agreement and Specific Agreement for Use of Exeter Lions Stadium with Exeter Unified School District (pp. 53-66)

7. Approval of a Community Beautification Project Request for Four (4) Additional Fire Hydrants Painting with a Patriotic Theme (pp. 67-85)
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

8. Approval of Mayor Pro Tem Wilson’s Request for Reconsideration of City of Exeter Participation in Tulare County Economic Development Corporation (TCEDC) on June 23, 2026, City Council Agenda (pp. 86-89)

9. Consideration to Set a Public Hearing for the Adoption of the Biennial Budget for Fiscal Years 2026-2027 and 2027-2028 (pp. 90-91)

10. Consider Authorizing Mayor to Sign Regional Letter of Support to the Navy for the Home Basing of New F-35C Lightning II Joint Strike Fighter Squadrons at Naval Air Station Lemoore (pp. 92-97)
Approval of Consent Calendar
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (4-0) AYE AYE AYE AYE ABSENT
J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Consider Approval of Engineer’s Reports and Adoption of Resolution No. 2026-21, A Resolution of the City Council of the City of Exeter, Intent to Levy and Collect Assessments on Landscape and Lighting Maintenance Assessment Districts 98-01; 97-01; 91-01A; 91-01B; 08-01; 06-01; 05-01; 05-02; 04-02; 04-03; 01-02; 23-01; 25-01; and 25- 02; and Set the Public Hearing for July 28, 2026 (pp. 98-213) Presented by Javier Andrade, City Engineer
City Engineer provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

Approval of Engineer’s Reports and Adoption of Resolution No. 2026-21, A Resolution of the City Council of the City of Exeter, Intent to Levy and Collect Assessments on Landscape and Lighting Maintenance Assessment Districts 98-01; 97-01; 91-01A; 91-01B; 08-01; 06-01; 05-01; 05-02; 04-02; 04-03; 01-02; 23-01; 25-01; and 25-02; and Set the Public Hearing for July 28, 2026
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (4-0) AYE AYE AYE AYE ABSENT

2. Approve the Selection of the Top Four Rated Firms to Provide On-Call Special Project Engineering Services for the City of Exeter; and Authorize the City Administrator (or Designee) to Execute an Agreement for Professional Services Pursuant to the City’s June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Request for Qualifications (RFQ 26-01); and Authorize the Director of Public Works to Approve Related Task Orders as Necessary in Accordance With the Agreement and Purchasing Policy (pp. 214-565)
Presented by Zach Boudreaux, Public Works Director
Public Works Director provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

Approval of the Selection of the Top Four Rated Firms to Provide On-Call Special Project Engineering Services for the City of Exeter; and Authorize the City Administrator (or Designee) to Execute an Agreement for Professional Services Pursuant to the City’s Request for Qualifications (RFQ 26-01); and Authorize the Director of Public Works to Approve Related Task Orders as Necessary in Accordance With the Agreement and Purchasing Policy. The Selected firms are Provost & Pritchard Consulting Group, 4Creeks, Inc., QK, Inc., and A&M Consulting Engineers.
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
JOHNSON ALVES (4-0) AYE AYE AYE AYE ABSENT

3. Consider Adoption of Resolution No. 2026-20, A Resolution of the City Council of the City of Exeter, Authorizing the Submittal of an Active Transportation Program Cycle 8 Grant Application for the Kaweah Gateway: Exeter’s Connected Safety Corridor Project (pp. 566-574)
Presented by Javier Andrade, City Engineer
City Engineer provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

Approval of Adoption of Resolution No. 2026-20, A Resolution of the City Council of the City of Exeter, Authorizing the Submittal of an Active Transportation Program Cycle 8 Grant Application for the Kaweah Gateway: Exeter’s Connected Safety Corridor Project 1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
JOHNSON WILSON (4-0) AYE AYE AYE AYE ABSENT
K. CITY COUNCIL ITEMS OF INTEREST
Council Member Alves provided an update regarding the Exeter Unified School District summer school schedule and announced the upcoming Concert at the Park event. He also reported attending the Kiwanis Pool 100-Year Anniversary celebration.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Mayor Pro Tem Wilson reported working with the Public Works Director regarding parks and Landscape and Lighting Maintenance Assessment District (LLMAD) matters. He also recognized Radiant Church for its contributions to the community.

Council Member Riddle reported attending the Exeter Parks Workshop and participating in discussions regarding the Parks Master Plan. She noted that City pins were presented to graduating seniors during the Exeter Union High School graduation ceremony. She also reported attending the Exeter Salutation event, a Tulare County Association of Governments (TCAG) meeting, and the Kiwanis Pool and City Park celebration. Council Member Riddle recognized local farmers for their contributions to the pool project, acknowledged the support of the City Administrator and Mayor Pro Tem Wilson, and commended Radiant Church for its community beautification efforts.

Mayor Johnson reported looking forward to the upcoming Fourth of July celebration and recognized local high school students for their community service projects and leadership efforts.

L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator, Public Works Director, Chief of Police, Finance Director, and City Attorney provided comments/reports.

M. REGULAR MEETING ADJOURNMENT
Mayor adjourned the meeting at 8:04 p.m.
____________________________
Christina Arias, Deputy City Clerk
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

June 23, 2026
Wording for Agenda:

Approval of the Payment of Bills for June 12, 2026.

Submitting Department:

Finance
Contact Name:

Janie Rodriguez, Finance Director
Staff recommends that the City Council approve the payment of bills in the following amount. • $594,733.32 dated June 12, 2026
The Finance Department has reviewed and compiled invoices and expenses for city operations for approval by the City Council, which are summarized and attached to this report. This action authorizes the disbursement of funds for routine and approved expenditures necessary to continue city services.

The payment of bills is recurring action presented to the City Council to ensure transparency and fiscal oversight of city expenditures. The item reflects payments made for various city services, supplies, utilities, and obligations incurred in the normal course of business. All bills have been reviewed by the Finance Department and are within budgeted appropriations. • Total amount: $594,733.32 dated June 12, 2026
• Funding source: Various city departmental budgets
• Budget implications: All payments within the approved Fiscal Year 2025-2026 budget.

No additional appropriations are necessary.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.__
Agenda Item Number: I.2.

Department Recommendation:

Summary:

Background:

Fiscal Impact:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

The City Council routinely approves payment of bills during regular meetings. This item is part of the standard financial reporting and authorization process. • Payments for Publication dated June 12, 2026
I move to approve the payment of bills in the amount of $594,733.32 dated June 12, 2026.

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
06/12/2026 12:31:20 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 061226 Comment... CHECK RUN 06/12/2026
Approval Date for Report........... 06 12 2026
Payments Through Date.............. 06 12 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 061226 COMMENT... CHECK RUN 06/12/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-06122026-086 CHECK RUN 06/12/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/12/2026 12:31:20 Payments for Publication GL335R-V08.23 PAGE Approved on 6/12/2026 for Payments Through 6/12/2026
Vendor Name Description Amount
A.R.E AUTO PARTS INC. FX25-BCI BATTERY 301.40
ARIAS/ CHRISTINA JUN MILEAGE REIM-TCRO 17.69
AVILA GENERAL ENGINEERING CO SLUDGE HAUL 7,180.00
BASIC JUN 2026 COBRA FEES 50.01
BEATWEAR INC. HEINKS-UNIFORM SHRT/PNTS 899.55
BLENDMAGIC PRODUCTS LLC LIFT STATION DEGREASER 199.99
BRIGHTVIEW LANDSCAPE SERVICES MAR 2026 CITY PARK MAINT 12,395.00 BURTON'S FIRE INC. E11-PUMP/BRAKES 21,075.12
CAL APPAREL INC 2026 YTH TBALL SHIRT 77.99
CENTRAL CAL WATERWORKS, INC CPO JUN 2026 WTR 17,682.46
CITY OF EXETER 4/18-5/18/26 WR 2 2,012.85
CITY OF VISALIA MAY 2026 BACKBILLING 801.92
CONSOLIDATED ELECTRICAL DISTRI TRANSFORMER-WELL 11 EMGR 6,259.21 COUNTY OF TULARE WE13 BELMT&GLAZE HAZ MAT 2,130.00
COZADAMS CLEANING LLC MAY 2026 CLEANING SERVIC 910.00
CULLIGAN MAY FD WTR SERVICE 169.65
DEPT OF JUSTICE MAY FINGERPRINTS-REC 98.00
ELITE CORPORATE MEDICAL SERV MAY MEDICAL CLINIC FEE 1,404.50 EWING IRRIGATION PRODUCTS INC EXPAND MOD-UNGER PARK 2,945.54 EXETER IRRIGATION & SUPPLY IRRITROL VALVE-UNGER 1,092.16 EXETER MERCANTILE CO. SPRAY WAND-ALLEY WEEDS 788.15
EXETER PLUMBING CO. BACKED UP DRAIN-SINK 562.50
FRESNO OXYGEN "B" ACET CYLS 52.75
JACK GRIGGS INC MAY 2026 GAS 21,281.10
KAWEAH PUMP, INC. WELL 12-MOBILIZED RIG 5,450.00
KRC SAFETY CO INC. PROHIBITED PARKING SIGN 230.97
KULLY SUPPLY INC MOST DEPENDABLE FOUNTAIN 236.12
LEAF CAPITAL FUNDING LLC ADMIN-JUN 2026 KYOCERA 477.21
MACLENNAN/ THOMAS UB DEPOSIT REFUND 256.44
MESA/ RAMONA M UB DEPOSIT REFUND 64.79
MID VALLEY DISPOSAL, LLC MAY 2026 MID VALLEY 122,370.17 MINERAL KING PUBLISHING INC 6/3 PN-ADA PARKING PROJ 5,599.00 MOLINA/ EMILIO UB DEPOSIT REFUND 39.31
NEUMO RECORDS LLC MAY 2026 APP HOSTING 3,564.77
ORTA/ MARY UB DEPOSIT REFUND 95.95
PENA'S DISPOSAL INC PD MAY 2026 SHRED 261.86
PRINCIPAL LIFE INSURANCE CO. JUNE PREMIUM-30 3,543.85
QUAD KNOPF ENGINEERING 250008 25 CITY ENG TRANS 800.84
ROSSNER/ RIANNA YTH SOCCER REFUND-MALEAH 67.00
SCA OF CA, LLC MAY 2026 AIR ST SWEEPING 4,750.00
SELF-HELP ENTERPRISES CUINICHE O.#16556-LOAN 142,683.96 SEQUOIA APPAREL, INC ORANGE VEST-PW 103.31
SEQUOIA DOOR, INC. MX ALPHA KEY-PW 138.66
SIERRA SANITATION, INC 5/18-6/14/26-SCROTH PARK 1,121.51 SMITH/ CHADWICK & AMBER UB DEPOSIT REFUND 190.08
SOUTHERN CALIFORNIA GAS CO. 1600-4/27/26-5/28/26 687.29 STANDARD INSURANCE CO. JUN 2026 LIFE INSURANCE 2,310.84 TELSTAR INSTRUMENTS INSTALL SCADA SYSTEM 138,922.00
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/12/2026 12:31:20 Payments for Publication GL335R-V08.23 PAGE Approved on 6/12/2026 for Payments Through 6/12/2026
Vendor Name Description Amount
TRANSUNION RISK & ALTERNATIVE MAY 2026 PERSON SEARCH 100.00 ULINE DRY ERASE BOARD/GLOVES 1,215.01
UNIFIRST CORPORATION 5/12/26 UNIFORM CLEANING 846.74
UNITED STATES POSTAL SERVICE ANNUAL PO BOX SERVICE 260.00 UNIVAR SOLUTIONS USA INC MAY SOD HYPO WELL 11 1,822.43
USA BLUEBOOK ASSEMBLY FOR A1 PUMPS 1,088.56
VAST NETWORKS JUN 2026 FD INTERNET 2,500.00
VERIZON WIRELESS PD-4/29/26-5/28/26 721.23
WARREN & BAERG MANUFACTURING DEWATERING SCREW PRESS 41,594.45 WEST COAST TOW TOW/HOOK FEE-LIC#1641206 150.00
WIZIX TECHONOLOGY GROUP INC ADMIN 5/1-5/31/26 OVERAG 777.25 ** Final Totals... 585,429.14
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/12/2026 12:31:20 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 273
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
06/12/2026 12:31:20 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 57,961.25
105 WATER FUND 171,099.60
106 SANITATION FUND 122,564.30
107 SEWER FUND 64,100.99
113 TRANSPORTATION FUND 2,728.00
117 FTHB PROGRAM INCOME FUND 3,047.58
118 HOME FUND 139,636.38
121 INSURANCE FUND 7,309.20
140 LANDSCAPE AND LIGHTING DISTR 2,261.97
141 MEASURE P 14,719.87
TOTAL ALL FUNDS 585,429.14
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 585,429.14
TOTAL ALL BANKS 585,429.14
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
06/12/2026 14:08:31 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 061226 Comment... CHECK RUN 06/12/2026
Approval Date for Report........... 06 12 2026
Payments Through Date.............. 06 12 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 061226 COMMENT... CHECK RUN 06/12/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-06122026-142 CHECK RUN 06/12/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/12/2026 14:08:31 Payments for Publication GL335R-V08.23 PAGE Approved on 6/12/2026 for Payments Through 6/12/2026
Vendor Name Description Amount
SOUTHERN CALIFORNIA EDISON 7269-5/1/26-5/31/26 9,304.18 ** Final Totals... 9,304.18
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/12/2026 14:08:31 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 2
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
06/12/2026 14:08:31 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
109 GAS TAX FUND 9,304.18
TOTAL ALL FUNDS 9,304.18
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 9,304.18
TOTAL ALL BANKS 9,304.18
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

June 23, 2026
Wording for Agenda:

Approval of Payroll for the Period of May 18, 2026, through May 31, 2026.

Submitting Department:

Finance
Contact Name:

Janie Rodriguez, Finance Director
Staff recommends that the City Council approve payroll for the period of May 18, 2026 to May 31, 2026, in the following amounts.
• $89,698.27 for May 18, 2026, through May 31, 2026, period with a check date of June 5, 2026.

This item requests City Council approval of payroll expenditures incurred during the pay period of May 18, 2026, through May 31, 2026, timely approval ensures the city remains compliant with labor obligations and continues uninterrupted compensation to employees.

The City of Exeter processes payroll on a biweekly basis. City Council approval is required for each payroll cycle as part of the City’s fiscal oversight procedures. The current payroll covers all regular full-time, part-time, and temporary employees for the specified pay period. • Total payroll amount: $89,698.27 (for May 18, 2026, through May 31, 2026, payroll period)
• Funding source: Approved departmental salary budgets
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.__
Agenda Item Number: I.3.

Department Recommendation:

Summary:

Background:

Fiscal Impact:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

• Budget implications: Payroll is within the adopted Fiscal Year 2025-2026 budget; no additional funds are required.

Payroll approval is a standing item brought to the City Council regularly to ensure accountability and continuity of operations.
• Payroll Register for the period of May 18, 2026, through May 31, 2026.

I move to approve payroll for the period of May 18, 2026, through May 31, 2026 in the amount of $89,698.27.

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/03/2026 14.31.56 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 5/18/2026- 5/31/2026 CHECK DATE 6/05/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
1889 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1890 261.15 FRANCHISE TAX BOARD 8 1 VENDOR CHECK
1891 163.88 COLEMAN/DEWAYNE 728 1
TOTALS FOR CHECK FORM: CHEK

NEGOTIABLE CHECKS COUNTS
163.88 *EMPLOYEE CHECKS 1
324.84 *VENDOR CHECKS 2

0.00 *BANK CHECKS 0
488.72 **TOTAL NEGOTIABLE CHECKS 3

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
488.72 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/03/2026 14.31.56 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 5/18/2026- 5/31/2026 CHECK DATE 6/05/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
54898 195.00 CLOCEA 4 1 VENDOR STUB ONLY
54899 308.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 54900 192.94 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 54901 2,245.57 ARIAS/CHRISTINA 730 1 STUB ONLY
54902 2,819.91 QUINTANA FRANCESCA N 742 1 STUB ONLY
54903 4,709.32 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
54904 1,481.25 CARTER/AMY JO 502 1 STUB ONLY
54905 2,955.95 HERNANDEZ/XOCHITL 306 1 STUB ONLY
54906 945.36 MILLER/CATHEY RENE 734 1 STUB ONLY
54907 1,507.47 RAMOS LEON/YOSENIA 776 1 STUB ONLY
54908 3,907.20 RODRIGUEZ/JANIE 786 1 STUB ONLY
54909 1,667.05 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
54910 916.65 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
54911 1,952.12 BROWN/ANDREW EUGENE 762 1 STUB ONLY
54912 2,672.56 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
54913 1,710.73 CARRETERO/VANESSA 402 1 STUB ONLY
54914 2,542.38 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
54915 3,366.25 HEINKS/RYAN DAVID 765 1 STUB ONLY
54916 1,820.30 HERNANDEZ/ANDY 780 1 STUB ONLY
54917 407.08 HILL/HANNAH GRACE 747 1 STUB ONLY
54918 2,925.29 LINARES/FRANCISCO JR 772 1 STUB ONLY
54919 1,820.35 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
54920 3,449.46 MOORE/ROBERT HARRY 764 1 STUB ONLY
54921 1,884.31 MORALES/SKYLEENA ROSE 779 1 STUB ONLY
54922 2,238.31 PRIDEAUX/TRACI 448 1 STUB ONLY
54923 4,363.36 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
54924 2,145.61 SHIELDS/ZION 708 1 STUB ONLY
54925 2,425.89 VILLARREAL/ISIDRO 707 1 STUB ONLY
54926 1,990.45 ALDRIDGE/GARY 618 1 STUB ONLY
54927 3,710.76 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
54928 106.06 GOLDSTROM/NORMAN 629 1 STUB ONLY
54929 1,845.52 HUGGINS/KYLE AARON 621 1 STUB ONLY
54930 2,512.36 MILLAN/MARCUS 622 1 STUB ONLY
54931 1,318.79 WENDT/EDDIE 626 1 STUB ONLY
54932 124.86 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
54933 117.05 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
54934 1,623.43 GARVER/ELIJAH 712 1 STUB ONLY
54935 140.46 MADRIGAL/GRACE EMMA 784 1 STUB ONLY
54936 1,808.88 ARROYO/MARIE 623 1 STUB ONLY
54937 1,528.31 QUIROZ/PATRICK P 512 1 STUB ONLY
54938 2,529.28 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
54939 1,986.80 RAMIREZ/JUAN 608 1 STUB ONLY
54940 1,691.01 RIVERA/RYAN 733 1 STUB ONLY
54941 2,735.71 HIFNER/CHRISTOPHER 736 1 STUB ONLY
54942 628.14 RUBIO/IVAN 750 1 STUB ONLY
54943 1,249.79 CREECH/JACE W 777 1 STUB ONLY
54944 670.71 MCCOOL/JASPER JAX 785 1 STUB ONLY
54945 1,315.51 RANGEL/JOSE A 775 1 STUB ONLY
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/03/2026 14.31.56 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 5/18/2026- 5/31/2026 CHECK DATE 6/05/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
TOTALS FOR CHECK FORM: STUB

NEGOTIABLE CHECKS COUNTS

0.00 *EMPLOYEE CHECKS 0

0.00 *VENDOR CHECKS 0

0.00 *BANK CHECKS 0

0.00 **TOTAL NEGOTIABLE CHECKS 0

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0

0.00 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS
88,513.61 *DIRECT DEPOSIT STUBS 45
695.94 *VENDOR DIR DEP STUBS 3
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/03/2026 14.31.56 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 5/18/2026- 5/31/2026 CHECK DATE 6/05/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP
1 104 72,533.35 50,608.77 50,444.89
1 105 7,853.27 14,930.82 14,930.82
1 106 .00 1,167.74 1,167.74
1 107 .00 11,447.52 11,447.52
1 121 .00 2,231.77 2,231.77
1 141 8,290.87 8,290.87 8,290.87
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/03/2026 14.31.56 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 5/18/2026- 5/31/2026 CHECK DATE 6/05/2026

EMR FUND DEPT HOME FULL PART TEMP FEMALE

CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,774.80 3 2
1 104 403 FINANCE 13,380.93 5 1 1 6
1 104 421 POLICE 35,724.00 15 4
1 104 431 STREET 11,483.94 4 2
1 104 471 RECREATION 2,169.68 1 4 2
1 105 461 WATER 7,853.27 4 1
1 141 405 CODE ENFORCEMENT 1,691.01 1
1 141 421 POLICE 2,735.71 1
1 141 471 RECREATION LEADER 628.14 1
1 141 472 PARKS 3,236.01 3
TOTAL 88,677.49 38 7 1 15
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/03/2026 14.31.56 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 5/18/2026- 5/31/2026 CHECK DATE 6/05/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP

GRAND TOTALS

NEGOTIABLE CHECKS COUNTS
163.88 *EMPLOYEE CHECKS 1
324.84 *VENDOR CHECKS 2

0.00 *BANK CHECKS 0
488.72 **TOTAL NEGOTIABLE CHECKS 3

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
488.72 ***GRAND TOTAL

NON-NEGOTIABLE CHECKS
88,513.61 *DIRECT DEPOSIT STUBS 45
695.94 *VENDOR DIR DEP STUBS 3
89,209.55 **TOTAL NON-NEGOTIABLE CHECKS 48

NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
163.88 *EMPLOYEE CHECKS 1
324.84 *VENDOR CHECKS 2

0.00 *BANK CHECKS 0
88,513.61 *DIRECT DEPOSIT STUBS 45
695.94 *VENDOR DIR DEP STUBS 3
89,698.27 ***TOTAL NEGOTIABLE & NON-NEGOT 51

0.00 *OTHER CHECKS 0
89,698.27 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 15
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

June 23, 2026
Wording for Agenda:

Approval of Purchase of a 2026 Ford F-150 from Monarch Ford of Exeter in the Amount of $67,011.94.

Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Director of Public Works
Staff recommends that the City Council authorize purchase of a new 2026 Ford F-150 from Monarch Ford of Exeter for a total cost of $67,011.94 add to the Public Works Fleet and replace a service truck that was converted into a mechanics vehicle used for off-site repairs.

The proposed purchase of a 2026 Ford F-150 will replace a service truck that was converted into a dedicated mechanics vehicle and will support daily Public Works operations. The purchase will also allow the City to take advantage of available discounts and rebates totaling $8,580.00. Funding is included in the proposed Fiscal Year 2026/2027 budget.

The California Air Resources Board (CARB) adopted the Advanced Clean Fleets (ACF) Regulation to reduce greenhouse gas emissions and improve air quality through the phased transition of medium- and heavy-duty vehicle fleets to zero-emission vehicles (ZEVs). The regulation applies to state and local government agencies that own, lease, or operate vehicles with a Gross Vehicle Weight Rating (GVWR) greater than 8,500 pounds.

Under the ACF Regulation, affected state and local government fleets are required to ensure that at least fifty percent (50%) of annual vehicle purchases are zero-emission vehicles beginning January 1, 2024. CARB's original compliance schedule further required one hundred percent (100%) of annual vehicle purchases to be zero-emission beginning in 2027.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
___J.R.___
Agenda Item Number: I.4.

Department Recommendation:

Summary:

Background:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

The timeliness of this purchase is driven by two factors:

1. There are currently discounts and rebates offered for purchases through July 6, 2026, that equates to a savings of $9,580.00

2. Purchasing an additional internal combustion engine vehicle before the January 2027 deadline ensures that Public Works is able to purchase an internal combustion vehicle while adhering to the regulations prior to the 100% clean air vehicle purchase requirement enacted by CARB.

This vehicle will be used for inspections, administrative field activities, infrastructure operations, and other routine Public Works functions.

Staff obtained quotes from three vendors for comparable half-ton pickup trucks. The following quotes were received:

1. Monarch Ford of Exeter – 2026 Ford F-150 – $67,011.94

2. Giant Chevrolet-Cadillac – 2026 Chevrolet Silverado 1500 – $79,522.25

3. Porterville Chrysler Dodge Jeep Ram – 2026 Ram 1500 – $63,923.25 While Porterville Chrysler Dodge Jeep Ram submitted the lowest quote, the City’s existing fleet consists entirely of Ford vehicles. Maintaining consistency within the fleet improves maintenance efficiency, leverages mechanic experience with Ford vehicle systems, and supports operational efficiency. Staff also considered the benefits of utilizing a local vendor, including access to warranty and maintenance services.

After considering vehicle costs, available incentives, fleet maintenance considerations, and long-term operational efficiencies, staff determined that the Ford F-150 offered by Monarch Ford of Exeter provides the best overall value to the City and best meets the operational needs of the Public Works Department.

The purchase of the 2026 Ford F-150 in the amount of $67,011.94, including taxes and fees, is contingent upon adoption of the 2026/2027 and 2027/2028 fiscal year biennial budget. Funding for the Public Works vehicle replacement is included in the proposed Capital Improvement Plan and will be funded by the Water and Sewer Funds, with each fund contributing 50% of the total cost.

No prior City Council actions associated with this item. • Ford F-150 Quote from Monarch Ford of Exeter
• Silverado 1500 Quote from Giant Chevrolet - Cadillac
• Ram 1500 Quote from Porterville Chrysler Dodge Jeep Ram Fiscal Impact:

Prior City Council Actions:

Attachments:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

I move to Approve Purchase of a 2026 Ford F-150 from Monarch Ford of Exeter in the Amount of $67,011.94 including taxes and fees and authorize the City Administrator to sign all necessary documents with the transaction, contingent on upon adoption of the 2026/2027 and 2027/2028 fiscal year biennial budget.

Recommended motion to be made by the City Council:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Exeter XLT
2026 FORD F150 XLT
VIN: 1FTFW3L86TKD65108
Stock# 6675
Salesperson: Cory
6/19/2026 8:40 AM
Incentive programs and rebates are estimates, subject to change and verification. Tax Profile: 8.75% Tax

CASH PURCHASE
Market Value 67,965.00
Vehicle (after Savings) 58,384.74
Taxes / Fees 5,703.20
Due On Delivery 67,011.94
Sub Total 61,308.74
Accessories 2,924.00
Discount and Rebate Savings - 9,580.26
Accessories: Bed liner $650, Tonneau Cover $2274
FOR INTERNAL USE ONLY 01.06.78.76
Interest Rates, Pricing, Rebates and Terms are estimates, subject to change and apply only on 6/19/2026.

Monarch Ford -- (559) 592-3800
© Copyright (C) 2026 Guest Concepts, Inc. – All Rights Reserved June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

June 23, 2026
Wording for Agenda:

Approval of a Request to Conduct a Family Bike Ride Event with Rolling Street Closures on July 1, 2026, as Part of Exeter's America 250 (E250) Celebration.

Submitting Department:

Public Works
Contact Name:

Marie Arroyo, Senior Administrative Assistant
Staff recommends that the City Council approve the Family Bike Ride event on July 1, 2026, subject to conditions of approval.

The Exeter Chamber of Commerce sponsored Farmer’s Market is requesting approval for a patriotic-themed Family Bike Ride with rolling street closures on Wednesday, July 1, 2026, beginning at 7:00 p.m. The event will coincide with the weekly Farmers Market and will be free to participants. The family-friendly event is intended to complement Exeter's America 250 (E250) celebration and provide additional recreational activity for community members.

Families will be encouraged to decorate their bicycles and participate in a fun, non-competitive ride through downtown Exeter escorted by the Exeter Police Department.

Participants will gather on E Street and pedal south to Clarence Street, head east on Clarence Street to D Street, head north on D Street to Pine Street, Head west on Pine Street to F Street, head south on F Street to Maple Street, head east on Maple Street, then north on E Street to conclude the route at the Farmers Market. Other than the previously approved weekly Farmers Market closure on E Street, formal street closures or fee associated with a formal street closure are proposed for the event. Police officers will provide a Police escort with traffic control and implement temporary rolling traffic restrictions as necessary to ensure participant and public safety.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.__
Agenda Item Number: I.5.

Department Recommendation:

Summary:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Conditions of Approval:

Approval of the event is subject to the following conditions:

1. Insurance: Appropriate insurance coverage in accordance with event requirements.

Minimal staff time is associated with event coordination and public safety support for the Police Department Escort. These costs will be covered within existing departmental operating budgets, and no additional appropriations are requested. • April 28, 2026 – City Council approved related E250 celebration events. • Facility Use Application
• Family Bike Ride Route Map

I move to approve a request for a Family Bike Ride with rolling street closures on July 1, 2026, subject to the Terms and Conditions Provided.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

City of Exeter
Legend
Family Bike Ride Route
Start and Finish
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

June 23, 2026
Wording for Agenda:

Authorize the City Administrator to execute a one-year
agreement with Tulare County to provide emergency dispatch and communication services in the amount of $150,849 for the period of July 1, 2026, through June 30, 2027.

Submitting Department:

Police Department
Contact Name:

Police Chief Schimpf
Staff recommends that Council authorize the City Administrator to enter into a one-year agreement with Tulare County to provide emergency dispatch and communication services for $150,849
The proposed agreement with Tulare County will provide 24/7 emergency dispatch and communication services for the Exeter Police Department from July 1, 2026, through June 30, 2027, at a cost of $150,849. Contracting with Tulare County remains the most cost-effective option for ensuring reliable 911 call answering and police dispatch services, representing a 4.21% decrease from the prior year's cost.

It is essential for public safety that when members of the community call 911, their call is promptly answered by trained personnel who gather the appropriate information and promptly relay information via radio to officers in the field, thus allowing an efficient officer response. This service must be provided 24 hours a day, 7 days a week, without fail.

To provide these services “in house” the Exeter Police Department (EPD) would be required to establish a Public Safety Answering Point (PSAP) capable of receiving multiple 911 calls, in For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R._____
Agenda Item Number: I.6.

Department Recommendation:

Summary:

Background:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

addition to non-emergency calls. Furthermore, EPD would then be required to staff this facility with specially trained personnel to answer calls for service and dispatch officers in the field accordingly. This would require hiring several full-time personnel as well as a significant outlay of capital for communication technology, dispatch consoles as well as a location that meets minimum service facility requirements.

EPD has been and is currently receiving these services through an established contract with the Tulare County Sheriff’s Office. These services were provided last year at an annual cost of $157,485.00. This year there will be a 4.21% decrease in costs. The City would not be able to provide these services any other way for this cost.

The current agreement is set to expire June 30, 2026. The new agreement would go into effect July 1, 2026 and expire June 30, 2027.

The cost of the one-year agreement is $150,849 and is included in the proposed FY 2026-2027 Police Department’s Operating Budget.

June 10, 2025, the City Council authorized the City Administrator to enter into an Emergency Dispatch and Communication Services Agreement Between the County of Tulare and the City of Exeter for Fiscal Year 2025–2026.
• Copy of the proposed contract agreement.

I move to authorize the City Administrator to execute a one-year agreement with Tulare County for emergency dispatch and communication services in the amount of $150,849.00 for the period of July 1, 2026, through June 30, 2027, subject to City Attorney approval.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

EMERGENCY DISPATCH AND COMMUNICATION SERVICES AGREEMENT

BETWEEN THE COUNTY OF TULARE AND

THE CITY OF EXETER
THIS AGREEMENT (“Agreement”) is entered into as of ___________, between the COUNTY OF TULARE, a political subdivision of the State of California (“COUNTY”), and the CITY OF EXETER, an incorporated city within the State of California (“CITY”).

COUNTY and CITY are each a “Party” and together are the “Parties” to this Agreement, which is made with reference to the following:

A. CITY desires to contract with COUNTY for COUNTY to provide 24-hour emergency dispatch and communication services; and B. COUNTY is agreeable to rendering such emergency dispatch and communication services as herein set forth.

ACCORDINGLY, THE PARTIES AGREE AS FOLLOWS:

1. TERM: This Agreement becomes effective as of July 1, 2026, and expires at 11:59 p.m. on July 30, 2027, unless earlier terminated in accordance with the provisions of this Agreement, or unless the Parties extend the term by a written amendment to this Agreement.

2. SCOPE OF SERVICES: See attached Exhibit A.

3. PAYMENT FOR SERVICES: See attached Exhibit B.

4. INSURANCE: COUNTY and CITY, each at their sole cost and expense, to protect against liability arising from any and all negligent acts or incidents caused by their employees, shall maintain during the term of this agreement Commercial General Liability and Professional Liability insurance in amounts not less than one million dollars ($1,000,000) for each occurrence and two million dollars ($2,000,000) in the aggregate, Automobile Liability (any auto) of one million dollars ($1,000,000) per occurrence. If an annual aggregate applies it must be no less than two million dollars ($2,000,000).

COUNTY and CITY shall maintain evidence of workers’ compensation and disability coverage as required by law. Coverage under such insurance shall be obtained from a carrier rated A, or better, by AM Best or a qualified program of self-insurance.

5. GENERAL TERMS AND CONDITIONS: See attached Exhibit C.

6. NOTICES: (a) Except as may be otherwise required by law, any notice to be given must be written and must be either personally delivered, sent by facsimile transmission or sent by first class mail, postage prepaid and addressed as follows:

COUNTY: With a Copy to:

Tulare County Sheriff’s Office
Business Office, Fiscal Manager
833 S. Akers Street
Visalia, CA 93277
County Administrative Officer/
Clerk, Board of Supervisors
2800 W. Burrel Ave.

Visalia, CA 93291
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Phone No.: (559) 802-9449
Fax No.: (559) 737-4283
Phone No.: (559) 636-5005
Fax No.: (559) 733-6318
CITY:

City Administrator
City of Exeter
137 North F Street
Exeter, CA 93221
Phone No.: (559) 592-9244
Fax No.: (559) 592-3556
(b) Notice personally delivered is effective when delivered. Notice sent by facsimile transmission is deemed to be received upon successful transmission. Notice sent by first class mail will be deemed received on the fifth calendar day after the date of mailing.

Either Party may change the above address by giving written notice under this section.

7. AUTHORITY: The Parties represent and warrant that the individual(s) signing this Agreement on their behalves are duly authorized and have legal capacity to sign this Agreement and bind the Party to its terms. The Parties have each relied upon this representation and warranty in entering into this Agreement.

8. COUNTERPARTS: The Parties may sign this Agreement in counterparts, each of which is an original and all of which taken together form one single document.

9. MANUAL OR ELECTRONIC SIGNATURES: The Parties may sign this Agreement by means of manual or electronic signatures. The Parties agree that the electronic signature of a Party, whether digital or encrypted, is intended to authenticate this Agreement and to have the same force and effect as a manual signature. For purposes of this Agreement, the term “electronic signature” means any electronic sound, symbol, or process attached to or logically associated with this Agreement and executed and adopted by a Party with the intent to sign this Agreement, including facsimile, portable document format, or email electronic signatures, pursuant to the California Uniform Electronic Transactions Act (Cal.

Civ. Code §§ 1633.1 to 1633.17), as it may be amended from time to time. [THIS SPACE LEFT BLANK INTENTIONALLY; SIGNATURES FOLLOW ON NEXT PAGE] June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

THE PARTIES, having read and considered the above provisions, indicate their agreement by their authorized signatures below.

CITY OF EXETER
Date: By
Print Name Jason Ridenour
Title City Manager
Date: By
Print Name _______________________
Title ___________________________
[Pursuant to Corporations Code section 313, County policy requires that contracts with a Corporation be signed by both (1) the chairman of the Board of Directors, the president or any vice-president (or another officer having general, operational responsibilities), and (2) the secretary, any assistant secretary, the chief financial officer, or any assistant treasurer (or another officer having recordkeeping or financial responsibilities), unless the contract is accompanied by a certified copy of a resolution of the corporation’s Board of Directors authorizing the execution of the contract. Similarly, pursuant to California Corporations Code section 17703.01, County policy requires that contracts with a Limited Liability Company be signed by at least two managers, unless the contract is accompanied by a certified copy of the articles of organization stating that the LLC is managed by only one manager.]

COUNTY OF TULARE
Date: By
Amy Shuklian,
Chair, Board of Supervisors
ATTEST: Jason T. Britt
County Administrative Officer/Clerk of the Board
of Supervisors of the County of Tulare
By
Deputy Clerk
Template approved as to form by
County Counsel on 6/8/2026
Matter # 2026792
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

EXHIBIT A

SCOPE OF SERVICES

CITY OF EXETER
______________________________________________________________________ (a) COUNTY agrees to provide emergency dispatch and communication to CITY as follows:
i. Answer and interrogate all emergency calls and callers seven (7) days per week, 24 hours per day.
ii. Alert appropriate personnel, as designated by CITY, for emergency response.
iii. Monitor response and dispatch additional personnel and/or equipment as requested by Incident Commander. (b) COUNTY agrees to provide electronic access to CITY to the Sheriff’s Computer Aided Dispatch and Records Management System (CAD/RMS) program. CITY shall have full electronic access to all CITY index data. CITY access to the CAD/RMS shall be limited to law enforcement personnel including clerk and aides, as required. (c) CITY shall be responsible for obtaining a software license for the application.

All cost incurred for the software license will be the responsibility of CITY. (d) Data from the programs will be stored on existing COUNTY servers and will account for a small percentage of usage on those servers. (e) Connectivity will be obtained via existing network infrastructure with little to no impact to the COUNTY.
(f) There will be no additional cost for CITY to access the CAD/RMS program.

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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

EXHIBIT B

PAYMENT FOR SERVICES

CITY OF EXETER
______________________________________________________________________

1. The annual cost for all services is $150,849.

2. Billing by COUNTY will be submitted on an annual basis for services performed during the year, July 1, 2026, to June 30, 2027. COUNTY will send CITY an invoice by July 31, 2026. Payment will be due by the CITY to the COUNTY within 30 days after receipt of the invoice.

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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

EXHIBIT C

GENERAL TERMS AND CONDITIONS

EMERGENCY DISPATCH AND COMMUNICATIONS SERVICES AGREEMENT

CITY OF EXETER
______________________________________________________________________

1. LIMITATION OF LIABILITY:
(a) EXCEPT AS OTHERWISE PROVIDED IN PARAGRAPH 1(c), IN NO EVENT SHALL

COUNTY BE LIABLE UNDER THIS AGREEMENT TO CITY FOR CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE OR ENHANCED DAMAGES, OR LOST REVENUES, ARISING OUT OF, RELATING TO, OR IN CONNECTION

WITH ANY BREACH OF THIS AGREE-MENT, REGARDLESS OF (A) WHETHER SUCH

DAMAGES WERE FORESEEABLE, (B) WHETHER OR NOT CITY WAS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND (C) THE LEGAL OR EQUITABLE THEORY (CONTRACT, TORT OR OTHERWISE) UPON WHICH THE CLAIM IS BASED. (b) EXCEPT AS OTHERWISE PROVIDED IN PARAGRAPH 1(c), IN NO EVENT SHALL COUNTY’S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT, WHETHER ARISING OUT OF OR RELATED TO BREACH OF CONTRACT,

TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, EXCEED THE TOTAL OF THE AMOUNTS PAID, AND AMOUNTS ACCRUED BUT NOT YET PAID, TO COUNTY PURSUANT TO THIS AGREEMENT IN THE 12-MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR $150,849, WHICHEVER IS LESS.

(c) THE LIMITATIONS AND EXCLUSIONS SET FORTH IN THIS PARAGRAPH 1 SHALL NOT APPLY TO: (1) DAMAGES OR LIABILITIES ARISING FROM A MATERIAL BREACH OF PARAGRAPH 8 (CONFIDENTIALITY); (2) DAMAGES OR LIABILITIES ARISING

FROM THIRD-PARTY CLAIMS THAT ARE SUBJECT TO INDEMNIFICATION UNDER PARAGRAPH 5; AND (3) DAMAGES OR LIABILITIES ARISING FROM WILLFUL MISCONDUCT.

2. INDEPENDENT CONTRACTOR STATUS: The Parties enter into this Agreement with the express understanding that COUNTY will perform all services required under this Agreement as an independent contractor. The Parties agree that the COUNTY and any of its agents, employees, or officers cannot be considered agents, employees, or officers of CITY. Subject to any performance criteria contained in this Agreement, COUNTY will be solely responsible for determining the means and methods of performing the specified services and CITY will have no right to control or exercise any supervision over COUNTY as to how the COUNTY will perform the services.

3. GOVERNING LAW: The laws of the State of California, without reference to California conflict of laws principles, govern this Agreement and its interpretation. The Parties agree that this Agreement is made in and will be performed in Tulare County, California.

4. CONFLICT OF INTEREST:
(a) At all times during the performance of this Agreement, the Parties must comply with the law of the State of California regarding conflicts of interests and appearance of conflicts of interests, including, but not limited to, Government Code Section 1090 et seq., and the Political Reform Act, Government Code Section 81000 et seq. and regulations June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

promulgated by the California Fair Political Practices Commission. The statutes, regulations and laws previously referenced include, but are not limited to, prohibitions against any public officer or employee, from making any decision on behalf of the public entity in which the officer, employee or consultant/contractor has a direct or indirect financial interest. A violation can occur if the public officer, employee or consultant/contractor participates in or influences any decision that has the potential to confer any pecuniary benefit on the consultant/contractor or any business firm in which consultant/contractor has an interest, with certain narrow exceptions.
(b) The Parties agree that if any facts come to their attention that raise any questions as to the applicability of conflicts of interests laws, then the Party will immediately inform the other Party and provide all information needed for resolution of this question.

5. INDEMNIFICATION AND DEFENSE:
(a) To the fullest extent permitted by law, CITY shall defend, indemnify and hold COUNTY, its officers, employees, representatives, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys’ fees and costs), or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees and costs, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of CITY, its officers, employees, or agents. (b) To the fullest extent permitted by law, COUNTY shall defend, indemnify and hold CITY, its officers, employees, representatives, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys’ fees and costs), or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees and costs, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of COUNTY, its officers, employees, or agents .

6. TERMINATION:
(a) Without Cause: COUNTY may terminate this Agreement without cause by giving thirty (30) days’ prior written notice to CITY of its intention to terminate under this provision, specifying the date of termination. CITY will pay to COUNTY the compensation earned for work performed and not previously paid for to the date of termination. The payment of any compensation is subject to the restrictions on payment of compensation otherwise provided in this Agreement.
(b) With Cause: Either Party may terminate this Agreement immediately, by written notice to the other Party, should the other Party:
(1) Be adjudged a bankrupt, or
(2) Become insolvent or have a receiver appointed, or
(3) Make a general assignment for the benefit of creditors, or (4) Suffer any judgment that remains unsatisfied for 30 days, and that would substantively impair the ability of the judgment debtor to perform under this Agreement, or (5) Materially breach this Agreement.

In addition, COUNTY may terminate this Agreement based on:

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June 23, 2026 Regular Meeting of the Exeter City Council

(6) Material misrepresentation, either by CITY or anyone acting on CITY’s behalf, as to any matter related in any way to subject matters of this Agreement, or (7) Other misconduct or circumstances that, in the sole discretion of COUNTY, exposes COUNTY to an unreasonable risk of liability.

For any of the occurrences except item (5) above, termination may be effected upon written notice by the terminating Party specifying the date of the termination. Upon a material breach, the Agreement may be terminated after the failure of the defaulting Party to remedy the breach to the satisfaction of the non-defaulting Party within 5 days of written notice specifying the breach. If the breach is not remedied within that 5-day period, then the non-defaulting Party may terminate this Agreement on further written notice specifying the date of termination. If the nature of the breach is such that it cannot be cured within a 5- day period, then the defaulting Party may submit a written proposal within that period which sets forth a specific means to resolve the default. If the non-defaulting Party consents to that proposal in writing, which consent may not be unreasonably withheld, then the defaulting Party must immediately embark on its plan to cure the default or breach. If the default or breach is not cured within the time agreed, then the non-defaulting Party may terminate this Agreement upon written notice specifying the date of termination. CITY will pay to COUNTY the compensation earned for work satisfactorily performed and not previously paid for to the date of termination. The payment of such compensation is subject to the restrictions on payment of compensation otherwise provided in this Agreement. (c) Effects of Termination: Expiration or termination of this Agreement will not terminate any obligations to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination contract activities.

7. TIME OF ESSENCE: The Parties agree that time is of the essence under this Agreement, unless they agree otherwise in writing.

8. CONFIDENTIALITY: CITY may not use or disclose any information it receives from COUNTY under this Agreement that COUNTY has previously identified as confidential or exempt from mandatory public disclosure except as necessary to carry out the purposes of this Agreement or as authorized in advance by COUNTY. Unless required to do so by law, including, but not limited to, the Ralph M. Brown Act or the California Public Records Act, COUNTY may not disclose to third parties any information it receives from CITY that CITY has previously identified as confidential. If COUNTY determines that it must disclose any information that CITY previously identified as confidential, then it shall promptly give CITY written notice of its intention to disclose such information and the authority for such disclosure. CITY shall have period of five (5) calendar days thereafter within which to seek a protective court order to prevent such disclosure or to notify COUNTY that it will not seek such an order. COUNTY shall cooperate with CITY in any efforts to seek such a court order. COUNTY shall not disclose the information until the five (5) day period has expired without a response from CITY, or CITY has notified COUNTY that it will not seek such an order, or CITY has sought and a court has declined to issue a protective order for such information. If CITY seeks a protective order for such information, CITY shall defend and indemnify COUNTY from any and all loss, injury, or claim arising from COUNTY’S withholding of the information from the requestor. This includes any attorney’s June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

fees awarded to the requestor. The duty of COUNTY and CITY to maintain confidentiality of information under this section continues beyond the term of this Agreement.

9. DISPUTES AND DISPUTE RESOLUTION: The Parties shall continue with their responsibilities under this Agreement during any dispute. If a dispute arises out of or relating to this Agreement, or the breach of the Agreement, and if the dispute cannot be settled through negotiation, then the Parties agree first to try in good faith to settle the dispute by non-binding mediation, to be held in Tulare County, California, before resorting to litigation or some other dispute resolution procedure, unless the Parties mutually agree otherwise.

The Parties must mutually select the mediator, but in case of disagreement, then the Parties will select the mediator by lot from among two nominations provided by each Party. The Parties will split equally all costs and fees required by the mediator; otherwise each Party will bear its own costs of mediation. If mediation fails to resolve the dispute within 30 days, then either Party may pursue litigation to resolve the dispute.

10. FURTHER ASSURANCES: Each Party will execute any additional documents and perform any further acts that may be reasonably required to effect the purposes of this Agreement.

11. CONSTRUCTION: This Agreement reflects the contributions of all Parties and so the provisions of Civil Code section 1654 will not apply to address and interpret any alleged uncertainty or ambiguity.

12. HEADINGS: Section headings are provided for organizational purposes only and do not in any manner affect the scope, meaning, or intent of the provisions under the headings.

13. NO THIRD-PARTY BENEFICIARIES INTENDED: Unless specifically set forth, the Parties to this Agreement do not intend to provide any other party with any benefit or enforceable legal or equitable right or remedy.

14. WAIVERS: The failure of either Party to insist on strict compliance with any provision of this Agreement will not be considered a waiver of any right to do so, whether for that breach or any later breach. The acceptance by either Party of either performance or payment will not be considered a waiver of any preceding breach of the Agreement by the other Party.

15. ORDER OF PRECEDENCE: In the event of any conflict or inconsistency between or among the body of the Agreement (which includes this Exhibit C “General Terms and Conditions”) and any other Exhibit, Schedule, or Attachment, then the terms and conditions of the body of the Agreement shall prevail.

16. CONFLICT WITH LAWS OR REGULATIONS/ SEVERABILITY: This Agreement is subject to all applicable laws and regulations. If any provision of this Agreement is found by any court or other legal authority, or is agreed by the Parties to be, in conflict with any code or regulation governing its subject matter, only the conflicting provision will be considered null and void. If the effect of nullifying any conflicting provision is such that a June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

material benefit of the Agreement to either Party is lost, then the Agreement may be terminated at the option of the affected Party. In all other cases, the remainder of the Agreement will continue in full force and effect.

17. ENCRYPTION: In accordance with the Department of Justice (DOJ) Bulletin number 20-09-CJIS, this agreement between COUNTY and CITY affirms our mutual obligation to comply with the FBI CJIS Security Policy regarding the secure handling and transmission of Criminal Justice Information (CJI) and Personally Identifiable Information (PII). Both parties commit to implementing the encryption protocols specified in sections 5.10.1.2,

5.10.1.2.1, and 5.13.1 of the CJIS Security Policy to ensure the secure transmission of all radio communications, including but not limited to all CJI, PII, and other sensitive data.

This encryption will apply to all radio traffic, whether restricted or unrestricted, and will be enforced to safeguard the integrity and confidentiality of the information transmitted. Additionally, COUNTY will develop and enforce policies to ensure that the dissemination of sensitive information, including restricted CJI and any combinations of data elements qualifying as PII, is appropriately controlled to prevent unauthorized access or disclosure.

By adhering to these protocols, both parties reaffirm their commitment to upholding the highest standards of security and privacy in all radio communications, thereby ensuring compliance with the DOJ CJIS Security Policy.

18. ENTIRE AGREEMENT: This Agreement represents the entire agreement between CITY and COUNTY as to its subject matter and no prior oral or written understanding will be of any force or effect. No part of this Agreement may be modified without the written consent of both Parties.

19. RECYCLED PAPER CONTENT: To the extent services under this Agreement include printing services, pursuant to Public Contract Code section 22153 the Parties shall use paper that meets the recycled content requirements of Public Contract Code section 12209.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

June 23, 2026
Wording for Agenda:

Authorize the City Administrator to execute Amendment No. 2 with Neumo Group, LLC for application hosting and technology support services for the City’s financial management software in the amount of $45,343.92 for the period of July 1, 2026, through June 30, 2027.

Submitting Department:

Finance
Contact Name:

Janie Rodriguez, Finance Director
Staff recommends that the City Council authorize the City Administrator to execute Amendment No. 2 with Neumo Group, LLC to provide application hosting and technology support services for the City’s financial management software for the period of July 1, 2026, through June 30, 2027, for $45,343.92, with the option to renew for up to two additional one-year terms upon written mutual agreement of both parties.

The proposed Amendment No. 2 with Neumo Group, LLC will extend application hosting and technology support services for the City’s NewVision financial management software for the period of July 1, 2026, through June 30, 2027, at a cost of $45,343.92. The amendment also reflects the company’s legal name change from Avenu Insights & Analytics, LLC to Neumo Group, LLC.

As part of the negotiation of this amendment, the annual escalation rate was reduced from the initial quoted proposal of 8 percent to 5 percent. This adjustment reduces long-term cost escalation for any future renewal terms. In addition, staff negotiated the renewal terms to remove automatic renewals and replace them with optional one-year renewal terms that require written mutual agreement by both parties.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.___
Agenda Item Number: I.7.

Department Recommendation:

Summary:

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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

In addition, staff is conducting a comprehensive review of service contracts and intends to explore competitive procurement opportunities to evaluate pricing, service levels, and operational efficiency for financial management software solutions.

On July 1, 2020, the City entered into an Agreement for Application Hosting and Technology Support Services with Avenu Insights & Analytics, LLC for the City’s NewVision financial management software. On July 1, 2023, the parties executed Amendment No. 1 extending the agreement through June 30, 2026.

Effective September 20, 2025, Avenu Insights & Analytics, LLC changed its legal business name to Neumo Group, LLC. Amendment No. 2 updates the agreement to reflect the company’s legal name change and extends the agreement for a one-year term from July 1, 2026, through June 30, 2027, at a cost of $45,343.92. The amendment includes the option for up to two additional one-year renewal terms upon mutual written agreement of both parties.

The services provided under this agreement include application hosting, system maintenance, software support and related technology services necessary for the continued operation of the City’s financial management software system.

The one-year renewal options provide the City with flexibility while maintaining continuity of service and provides staff the opportunity to explore a competitive procurement process for future consideration of alternative solutions that better meet the City’s needs and improve operational efficiency prior to any future renewals.

The cost of the one-year agreement is $45,343.92 and is included in the proposed FY 2026/2027 Operating Budgets for General Government, Water, Sanitation, and Sewer Departments.

On May 23, 2023, the City Council authorized Amendment No. 1, extending the agreement through June 30, 2026.
• Avenu Insights & Analytics Agreement for Application Hosting and Technology Services • Avenu Insights & Analytics Amendment No. 1 to Agreement for Application Hosting and Technology Support Services
• Neumo Group, LLC Amendment No. 2 to Agreement for Application Hosting and Technology Support Services
Background:

Fiscal Impact:

Prior City Council Actions:

Attachments:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

I move to authorize the City Administrator to execute Amendment No. 2 with Neumo Group, LLC for application hosting and technology support services in the amount of $45,343.92 for the period of July 1, 2026, through June 30, 2027, with the option to renew for up to two additional one-year terms upon written mutual agreement of both parties.

Recommended motion to be made by the City Council:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

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June 23, 2026 Regular Meeting of the Exeter City Council

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June 23, 2026 Regular Meeting of the Exeter City Council

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Mike Melka
Chief Financial Officer
6/25/2020
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6/6/2023
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June 23, 2026 Regular Meeting of the Exeter City Council

Amendment No. 2 to
Agreement for Application Hosting and
Technology Support Services
This Second Amendment (“Amendment No. 2”) is made and entered into as of July 1, 2026 (the “Amendment Effective Date”) by and between Neumo Group, LLC (f/k/a Avenu Insights & Analytics, LLC), with offices located at 5860 Trinity Parkway, Suite 120, Centreville, VA 20120 (“Neumo”), and the City of Exeter, with offices located at 137 North F Street, Exeter, CA 93221 (“Client”). Neumo and Client may be referred to herein individually as a “Party” and collectively as the “Parties”. Unless explicitly defined otherwise in this Amendment No. 2, all capitalized terms used herein shall have the same meaning set forth in the Agreement.

RECITALS
WHEREAS, on July 1, 2020, Avenu Insights & Analytics, LLC (“Avenu”) and Client entered into an Agreement for Application Hosting and Technology Support Services (the “Agreement”) for the NewVision Application Software; and
WHEREAS, on July 1, 2023, the Parties entered into Amendment No. 1 to extend the Term through June 30, 2026; and
WHEREAS, pursuant to the Amended Certificate of Formation filed with the Delaware Secretary of State on September 20, 2025, Avenu Insights & Analytics, LLC changed its legal business name to Neumo Group, LLC; and
WHEREAS, the Parties desire to amend the Agreement to: (i) reflect Avenu’s name change; (ii) extend the Term for an additional one (1) year period, with two (2) optional one-year renewal periods; and (iii) establish the corresponding fees for the extended Term.

AMENDMENT
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth herein, the Parties agree to amend the Agreement as follows:

1. The Parties acknowledge that Avenu Insights & Analytics, LLC changed its legal business name to Neumo Group, LLC effective September 20, 2025. All references in the Agreement to "Avenu Insights & Analytics, LLC" shall mean "Neumo Group, LLC".

2. Section 2 (Term of the Agreement) is deleted and replaced with the following:

This Agreement is effective on July 1, 2026 (“Effective Date”) and shall continue for a period of one (1) year through June 30, 2027, unless otherwise extended or terminated by the Parties in accordance with the provisions of this Agreement (“Term”). Upon mutual written agreement of the Parties, the Term may be extended for two (2) successive one (1) year periods (each a “Renewal Term”), subject to the execution of a corresponding amendment.

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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

3. Schedule A (Statement of Work), Section C.1 (Base Monthly Fee and Payment Schedule), is amended as follows:

Client shall pay Neumo the fees set forth below for the period from July 1, 2026 through June 30, 2027.

Renewal Terms are subject to 5% annual escalation.

Monthly Fee # of Months Annual Total
Initial Term
July 1, 2026 – June 30, 2027 $3,778.66 12 $45,343.92
Except as expressly modified herein, all terms and conditions of the Agreement shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the undersigned authorized representatives of Neumo and Client have executed this Amendment No. 2 as of the Amendment Effective Date set forth above.

Neumo Group, LLC City of Exeter, California
By: By:

Name: Name:

Title: Title:

Date: Date:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

June 23, 2026
Wording for Agenda:

Consider Adoption of Resolution 2026-22, A Resolution of the City Council of the City of Exeter, Approving a Memorandum of Understanding Between the City of Exeter and the Exeter Police Officers Association for the Period of July 1, 2026, through June 30, 2028, and Approving an Updated Salary Schedule for EPOARepresented Classifications Effective July 1, 2026.

Submitting Department:

Administration
Contact Name:

Jason Ridenour, City Administrator
Staff recommends that the City Council adopt Resolution No. 2026-22, approving the Memorandum of Understanding between the City of Exeter and the Exeter Police Officers Association for the period of July 1, 2026 through June 30, 2028, approving the updated salary schedule for EPOA-represented classifications effective July 1, 2026, and authorizing the City Administrator to execute the agreement and implement its provisions.

The Exeter Police Officers Association, also known as EPOA, is the recognized employee organization for City employees holding the classifications of Police Officer and Police Sergeant.

The current Memorandum of Understanding between the City of Exeter and EPOA is effective July 1, 2024, through June 30, 2026. In anticipation of the expiration of the current agreement, the City and EPOA entered into successor negotiations for a new Memorandum of Understanding.

The parties met and conferred in good faith pursuant to the Meyers-Milias-Brown Act. Through the negotiation process, EPOA submitted proposals regarding wages, overtime, special assignment compensation, Field Training Officer compensation, sick leave, holidays, uniform For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.8.

Department Recommendation:

Background & Summary:

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allowance, and educational/training incentive pay. The City provided a written response to EPOA’s proposals.

On June 8, 2026, EPOA President Traci Prideaux submitted written confirmation that EPOA accepts and agrees to the negotiated terms as presented, considers negotiations concluded, and requests preparation of the necessary documents to finalize and implement the agreement.

The proposed new Memorandum of Understanding will be effective July 1, 2026, through June 30, 2028. As part of implementation of the negotiated agreement, the City Council is also being asked to approve an updated salary schedule for the classifications represented by EPOA. The revised salary schedule incorporates the negotiated 2% salary adjustment effective July 1, 2026, and establishes the new Step F classification step at 5% above Step E. Future salary schedule adjustments associated with the July 1, 2027, wage increase will be presented at a later time.

Below is a summary of the negotiated changes:

1. Term of Agreement
• New MOU: The new agreement will be effective July 1, 2026, through June 30, 2028.
• Change: The parties agreed to a new two-year agreement term.

2. Wages and Salary Schedule
• New MOU: The new MOU provides:
• A 2% salary increase effective the first full pay period including July 1, 2026.
• A 2% salary increase effective the first full pay period including July 1, 2027.
• Addition of a new Step F to the salary schedule. Step F will be placed 5% above Step E.
• Change: The current five-step salary schedule will be expanded to include a sixth step, Step F. Combined with the two annual 2% salary increases, the addition of Step F provides additional compensation growth and retention value for employees
represented by EPOA.

3. Overtime Calculation
• The new MOU modifies overtime calculations to allow approved vacation leave hours to count toward the calculation of overtime within a pay period. Sick leave hours will not count toward overtime eligibility.
• Change: Employees who utilize vacation leave during a pay period may still qualify for overtime compensation when total hours actually worked and vacation leave combined exceed the overtime threshold.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

4. OIC/Corporal Assignment Pay
• New MOU: The City will update the assignment title from OIC to Corporal Assignment, while maintaining the existing 5% compensation rate. • Change: The title will be updated from OIC to Corporal Assignment. The compensation rate remains 5%.

5. School Resource Officer Pay
• New MOU: The new MOU will add 2.5% special assignment compensation for officers assigned to and actively performing the duties of School Resource Officer.
• Change: A new 2.5% SRO assignment pay will be added.

6. Field Training Officer Pay
• New MOU: The new MOU will replace the flat $50 monthly FTO stipend with compensation at 3% above the officer’s base rate of pay during the time period the officer is serving as an FTO and actively training a new officer. • Change: FTO pay will change from a flat monthly stipend to a 3% assignment-based compensation rate while actively training.

7. Uniform Allowance
• New MOU: Employees will receive an annual uniform allowance of $1,200, paid bi-weekly with their regular payroll check.
• Change: The annual uniform allowance will increase by $200, from $1,000 to $1,200 annually. The allowance will continue to be paid biweekly through regular payroll.

The proposed Memorandum of Understanding includes compensation and benefit modifications that will result in increased personnel costs over the two-year term of the agreement. The agreement provides a 2% salary increase effective the first full pay period including July 1, 2026, and an additional 2% salary increase effective the first full pay period including July 1, 2027.

In addition to the general wage increases, the agreement establishes a new Step F within the salary schedule at 5% above the current Step E, providing additional compensation growth opportunities for eligible employees. The agreement also adds a 2.5% School Resource Officer assignment differential, modifies Field Training Officer compensation from a flat monthly stipend to a 3% assignment differential while actively training, and increases the annual uniform allowance from $1,000 to $1,200 per employee.

The agreement further modifies overtime calculations to allow approved vacation leave hours to count toward overtime eligibility. While the fiscal impact of this provision is expected to be Fiscal Impact:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

limited and dependent upon operational needs and staffing levels, it may result in additional overtime expenditures in certain circumstances.

The estimated cost of the agreement has been reviewed by staff and will be incorporated into the Police Department personnel budget through the annual budget process. Sufficient appropriations will be included in the applicable fiscal year budgets to implement the terms of the agreement.

July 9, 2024 – City Council adopted Resolution No. 2024-19 approving the Memorandum of Understanding between the City of Exeter and the Exeter Police Officers Association for the period of July 1, 2024, through June 30, 2026.
• Current EPOA MOU for July 1, 2024 – June 30, 2026
• Tentative Agreement Letter with EPOA
• Resolution No. 2026-22, Approving New EPOA MOU for July 1, 2026 – June 30, 2028 and Salary Schedule Effective July 1, 2026
• New Salary Schedule Effective July 1, 2026
• New Proposed EPOA MOU for July 1, 2026 – June 30, 2028 I move to approve Resolution No. 2026-22, approving the Memorandum of Understanding between the City of Exeter and the Exeter Police Officers Association for the period of July 1, 2026 through June 30, 2028, approving the updated EPOA salary schedule effective July 1, 2026, and authorizing the City Administrator to execute the agreement.

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

~~ER

PROTECTING, PRESERVING,

AND PROMOTING
2'0WN A:

Memorandum of Understanding
By and Between the City of Exeter and the
Exeter Police Officers Association (EPOA)
July OJ, 2024 - June 30, 2026
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

TABLE OF CONTENTS
Article Title Page
1 Recognition 3
2 City Authority 3
3 Employee Rights 3
4 Waiver of Concerted Activity 3
5 Purpose and Application 3
6 Non-Discrimination 4
7 Maintenance of Benefits 4
8 Term of Agreement 4
9 Wages, Standard Work Week, Pay Period, and Pay Day 5
10 Overtime and Compensatory Time Provisions 6
11 Special Compensation 6
12 Payroll Deduction for Union Dues 8
13 Retirement Benefit 8
14 Health Benefits 8
15 Deferred Compensation Match 9
16 Sick Leave and Personal Leave 9
17 Vacation Leave, Accrual Schedule, and Cap 11
18 Vacation Redemption 12
19 Workers Compensation 12
20 Disability Coverage 13
21 Other Leaves of Absence 14
22 Holidays 15
23 Compensation for Work on Paid Holiday 15
24 Uniforms/Uniform Allowance 15
25 Educational/Training Incentive and 16
Educational Reimbursement
26 Bilingual Pay 16
27 Retention Pay 17
28 Financial Hardship 17
29 Steward Time for Union Business 17
30 Grievance Procedure 17
31 Discipline Investigation Processes 17
32 Random Drug Testing 18
33 Re-Openers and Renegotiation 18
34 Severability 18
35 Enactment 18

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Article 1 - Recognition
The City of Exeter (hereinafter referred to as "City") recognizes the Exeter Police Officers Association (also known as "EPOA" and hereinafter referred to as "Union") as the exclusive representative for all of the City of Exeter employees holding the classification titles of Police Officer or Police Sergeant.

Article 2 - City Authority
The City shall retain all legal exclusive City rights with respect to matters of general legislative or managerial policy, which includes: the right to determine the mission of its constituent departments, commissions, and boards; set standards of service; determine the procedures and standards of selection for employment; direct employees; take disciplinary action; relieve its employees from duty because of lack of work or funds or other legitimate reasons; maintain the efficiency of city operations; determine the methods, means, and personnel by which City operations are to be conducted; take all necessary actions to carry out its mission in emergencies; and exercise full and complete control and discretion over its organization and the technology of work performed.

In the event the City faces an emergency which requires some modification of a term or condition of employment, the City agrees to meet and confer with the Union as soon as possible and implement changes upon mutual agreement.

Article 3 - Employee Rights
Employees shall enjoy all employment rights provided by State and Federal statutes and applicable law.

Further, the City shall have as a primary goal the protection and furtherance of these rights. Employees covered by this agreement may expect no deliberate violations of their employment rights, and timely corrective responses to legitimate grievances.

Article 4 - Waiver of Concerted Activity
The Union and its members, officers, and other representatives agree that they will not cause or condone any strike, slow down, or "sick-out" during the term of this agreement.

Article 5 - Purpose and Application
This Memorandum of Understanding is entered into pursuant to the Myers-Milias-Brown Act, California Government Code Sections 3500 through 3510. It is intended to promote and provide harmonious relations, cooperation, and understanding between the City and employees covered herein, to provide an orderly and equitable means of resolving any misunderstandings or differences which may arise under the Memorandum, and to set forth the understanding of the parties reached as a result of good- faith bargaining.

Where this Memorandum of Understanding contains an article pertaining to a specific topic also contained in the City of Exeter Employee Rules & Regulations, the Article in this document shall apply and shall in effect replace the section of the Rules & Regulations.

Where provisions of this Memorandum of Understanding conflict or contradict provisions in the City of

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Exeter Employee Rules & Regulations, this document shall have precedent over the Rules & Regulations for those employees herein represented.

Where this Memorandum of Understanding is silent as to matters already addressed in the City of Exeter Employee Rules & Regulations, that document shall be the guiding source and authority.

Article 6- Non-Discrimination
The parties agree to protect the rights of all employees to join and participate in the activities ofEPOA or to have EPOA represent them in their employment relations with the City. It is further agreed that nothing herein shall prohibit an employee from representing himself/herselfindividually or appearing on his/her own behalf with the City. No employee shall be intimidated, coerced, restrained, or discriminated against because of the exercise of these rights.

The provisions of this Memorandum of Understanding shall be applied equally to all employees covered hereby without discrimination because of race, color, sex, age, national origin, or political or religious affiliations.

Article 7 - Maintenance of Benefits
The provisions of all existing ordinances, resolutions, and policies of the City pertaining to the employment relationship, and which are within the scope of bargaining, shall remain in full force and effect, except as modified by this agreement, or as modified during the term of the agreement through the process of "meet and confer" where mutual agreement is reached.

The City and the Union have agreed to meet and confer as soon as practical, to discuss potential changes to the City of Exeter Employee Rules & Regulations - specifically to include potential modifications to the areas of definition of employment categories/classifications, sick leave benefit changes mandated by state law changes, sick leave donation program provisions, performance evaluation timing, step increase eligibility language, use of GPS technology, and drug testing.

No agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall in any manner be binding unless made and executed in writing by all parties hereto and, if required, approved and implemented by the City Council.

Article 8 - Term of Agreement
This agreement shall run from July 01, 2024, through June 30, 2026.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Article 9- Wages, Standard Work Week, Pay Period, and Pay Day Effective the first full pay period following City Council approval of the new MOU, but not sooner than the first full pay period including July 01, 2024, the City of Exeter shall adjust the salary schedule for the positions of Police Officer and Police Sergeant as follows:

The City shall grant a 4.0% salary increase. The salary schedule for Police Officer and Police Sergeant is set in a matrix with 5.0% intervals between steps. Step "A" Police Officer salary shall be increased 4.0% and all higher steps and classifications will be automatically calculated to maintain 5% intervals.

Effective the first full pay period including July 01, 2025, the City of Exeter shall again adjust the salary schedule for the positions of Police Officer and Police Sergeant as follows:

The City shall grant a 4.0% salary increase. Step "A" Police Officer salary shall be increased

4.0% and all higher steps and classifications will be automatically calculated to maintain 5.0% intervals.

Except as otherwise noted within this MOU, no other compensation changes shall be made during the term of this agreement.

The standard definition ofFLSA work week for City of Exeter employees shall be as follows:

Employees shall work forty (40) hours in a standard work week which shall begin at 12:00 a.m. on Monday and run through 11 :59 p.m. on the following Sunday.

At the time of this agreement, the standard shift for Police Officers and Police Sergeants assigned to Patrol is a 3/12 schedule totaling 80 hours during each two-week pay period (generally staggered at 36 hours one week and 44 hours the other.) The standard schedule is established at the direction of the Chief of Police.

Pay periods are currently two weeks in length, beginning on Monday and running through the second Sunday following.

Employees are paid for the prior pay period on the first Friday following the pay period.

The City hereby adopts a 14-day work period pursuant to Section 207(k) of the Fair Labor Standards Act ("FLSA"), commencing on the first day of the first full pay period following ratification of this MOU.

This work period applies to all bargaining unit members engaged in law enforcement activities as defined in 29 C.F.R. § 553.211, regardless of shift schedule or assignment.

Hours actually worked in excess of 86 hours in a 14-day work period will constitute statutory overtime pursuant to the FLSA ("FLSA overtime"). The City's adoption of an FLSA work period does not affect the calculation of overtime pay as agreed in this MOU ("contract overtime").

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Article 10 - Overtime and Compensatory Time Provisions
It is the policy of the City of Exeter that overtime worked be kept to the minimum consistent with the protection of life, property, and the efficient operation of the department and activities of the City.

Overtime under this MOU, i.e. contract overtime, is defined as hours actually worked in excess of 80 hours in a biweekly pay period.

Except in declared emergencies, Police Officers shall not be scheduled to work more than 5 days in a row- with the time period immediately surrounding shift change being an exception, with overtime applied as defined above.

Except as otherwise provided, work performed within the definition of overtime shall be compensated at a rate of 1.5 times the regular rate of pay, or as compensatory time banked at a rate of 1.5 times the hours worked. For Police Officers and Sergeants, the actual overtime calculation is a "weighted overtime" rate that takes into consideration certain special pays. Thus, the actual dollar calculation may be somewhat greater than 1.5 times base rate. Overtime shall be recorded on City timecards (automated or manual) to the nearest minute (within the technical constraints of the system.) As a standard, overtime shall be paid to the employee as payroll.

At the request of the employee, and only upon approval of the Department Head, overtime may be compensated in compensatory time as noted above. Compensatory time is a discretionary approval, not a right. Compensatory time may be accrued to a cap of one hundred fifty ( 150) hours, provided that all compensatory time must be exhausted prior to retirement or resignation, or, at the City's discretion, all or a portion of the compensatory time balance may be paid out in a lump sum at the time of separation.

Article 11- Special Compensation
• Special Assignment Compensation/Scheduling
City agrees that those officers serving as Detectives, Motors, and Administrative Sergeant ( currently serving on a standard weekday shift with evenings and weekends off) serve on this weekday schedule, working on all weekday holidays that fall within their normal workweek unless approved to take vacation time on that holiday. Officers working the holiday would still be paid four ( 4) hours of additional pay for holidays worked.

Officers continue to receive stand-by pay to compensate for maintaining availability outside of normal work hours, as well as any additional assignment stipend that may be in place. Officers also continue to be paid in the usual manner for hours worked as call-back. • Detective Pay
Those officers serving as Detectives shall receive incentive pay bi-weekly at a rate of $92.31 or 3% of base salary, whichever is greater in recognition that detectives are placed in an on-call rotation.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

• Court Standby Compensation
All Officers and Sergeants will receive an annual stipend of $350.00 to be prorated and paid byweekly for court "standby" status. This stipend is separate from any "callback" compensation that may apply to court appearances.
• Callback Pay
Officers and Sergeants who are called to work outside of their assigned shift, for a court appearance or other duties, shall be compensated by a minimum of two (2) hours pay at the overtime rate of pay. Time beyond two hours shall be compensated based on actual hours worked, at the overtime rate if applicable. This provision shall not apply where an employee is called in early or directed to stay past the end of their regular shift and the extra time is continuous with the regularly assigned shift; in such cases, the employee shall be compensated based solely on actual hours worked, at the overtime rate if applicable. • Field Training Officer Pay
Officers serving in a designated Field Training Officer role shall be compensated $50.00 per month beyond regular salary; the $50.00will be prorated and paid bi-weekly. There shall be no more than four ( 4) individuals designated as Field Training Officers at any given time and these designations shall be at the discretion of the Chief of Police; however, within City Administrator discretion, City Administration may temporarily increase the number of designated FTO's so long as the cost to do so remains within the department's budget. FTO's who are actually training a new officer shall also receive $10.00 per day, for each day they are actively training, to compensate for meals or other expenses resulting from their constrained activities. The PTO shall document the initials of the officer being actively trained each day in the FTO column on the timesheets. The information must be completely and accurately recorded on each timesheet at the time of submittal for reimbursement to occur with each pay period. • Officer In Charge (OIC) Pay
Sworn Officers may be called upon from time to time, to serve in the designated role of Officer In Charge (OIC). The role of the OIC is to perform the basic supervisory functions of a particular assignment.

Officers serving in the designated role of OIC for four (4) or more consecutive days shall become eligible to receive compensation at an additional five percent ( 5%) above their base rate of pay for the first full pay period after being placed in the OIC assignment and shall continue to be compensated for the remaining duration of the assignment through the end of the pay period when the assignment ends. OIC pay shall apply to any overtime worked in the assignment of OIC. Upon completion of the assignment, Officers will return to their previous pay rate.

Individuals serving in this assignment shall do so at the sole discretion of the Chief of Police and approval by the City Administrator. OIC assignments are intended to be temporary in nature and will be made based solely on the needs of the Department and may be revoked at any time based on these needs, and at the sole discretion of the Chief of Police.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Article 12 - Payroll Deductions for Union Dues
It is understood and agreed that the Union has the right to payroll deduction of dues, service fees, insurance premiums, and other fees agreed upon by the employee and Union, upon written authorization by the affected City employee. Such deductions shall be made bi-weekly to coincide with the City's payroll cycle and shall be forwarded to the Union.

Article 13 - Retirement Benefit
The City of Exeter participates in the CalPERS retirement program. Members represented by this MOU participate in the CalPERS local government safety employee "3% at Age 55" plan if they meet the criteria of "classic" CalPERS members, as defined by the Public Employee Pension Reform Act (PEPRA) and related changes established by CalPERS in response to this legislation.

The current contract for "classic" members provides for a final compensation period of36 months, sick leave credit, industrial disability, Optional Settlement 2W, and 1959 Survivor Benefit Level 3, among other elements.

Employees are responsible for payment of the full employee contribution and 3.0% of their salaries toward the EMPLOYER contribution to the plan.
"New" CalPERS members represented by this MOU receive an alternative benefit plan as mandated by CalPERS (2.7% at Age 57) with employee contributions also mandated at half of the normal cost rate rounded to the nearest quarter of one percent.

All employees are responsible for understanding their specific CalPERS benefit and should consult the City's Human Resources department for any clarifications. (The effects of PEPRA are essentially that plan premiums are less costly because "new" CalPERS members receive a diminished retirement benefit plan as compared to "classic" members.)
Except as modified by this agreement, retirement benefits shall remain in place as previously established, with no other changes during the term of this agreement in regard to employee contribution amounts or percentages.

Employees contemplating retirement are strongly urged to contact CalPERS directly to estimate retirement benefits and plan accordingly.

Article 14 - Health Benefits
The City began providing a dental/vision insurance coverage through Principal (dental) and VSP (vision) on July O 1, 2019, per the plan presented to EPOA. This dental/vision benefit program will be reviewed by the City in the last quarter of each fiscal year to determine how it compares to other options. Current employees opting out of the health insurance plan will be "grandfathered in" and will continue to be eligible to receive the new dental/vision insurance coverage. Future employees, hired on or after July 1, 2019, will only qualify for this dental/vision insurance coverage if they also participate in the health insurance coverage.

In the course of negotiations, the City noted that the concept of a "cap" on City contributions to future

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

medical benefit programs may be introduced. That discussion will occur at such time as plan changes are contemplated.

See Article 31 for reopener to meet and confer with respect to the City's and employee's contribution towards health insurance premium increases.

Article 15 - Deferred Compensation Match
The City agrees to match employees' contributions into the City's designated Deferred Compensation program in an amount up to $50.00 per bi-weekly pay period.

Article 16-Sick Leave and Personal Leave
The City of Exeter Employee Rules & Regulations should be referred to for a general statement of policy regarding sick leave, as well as for information on eligibility.

All regular employees, upon completion of thirty (30) calendar days of continuous service, shall be eligible to utilize sick leave with pay.

Sick leave is currently accumulated at a rate of 8.00 hours per month (approximately 3.692 hours per biweekly pay period.)
Sick leave may be taken ( deducted from the accrued sick leave bank) in increments of one-quarter hour (¼ hour, ½ hour, full hour) matching the time spent away from work due to illness or injury.

Sick leave accrual, as of the effective date of this agreement, will not be capped/limited for Employees in this bargaining unit.

If an employee becomes ill or injured during his/her approved vacation leave, those hours which he/she was ill or injured may, if requested by the employee and approved by the supervisor, be charged as sick leave provided that sufficient sick leave is available and the request is made and approved during the pay period in which the illness or injury was in effect.

Sick leave may be used as needed and approved to the point of full depletion, at which time the employee will no longer receive pay for time off work due to illness or injury (see also other sections that may apply such as those regarding disability.) If sick leave has been fully depleted and an illness or injury persists, vacation time may be requested by the employee. The City is under no obligation to grant the use of vacation time for an illness or injury but may do so on a discretionary basis.

Upon full depletion of accumulated sick leave, compensatory time, and vacation time, in regard to an illness or injury, an employee may- upon the recommendation of the employee's Department Head - be placed on medical leave of absence without pay for a period not to exceed sixty ( 60) days. If the employee is granted such unpaid leave, and at the end of this period is unable to return to work, he/she must request an extension ofunpaid medical leave which will be subject to the approval of the City Administrator. Unpaid medical leave of absence is a discretionary leave, subject to the approval of the City based upon individual circumstances. If extended unpaid medical leave is granted, the employee must notify the City of his/her intent and ability to return to work each thirty (30) days. If a request for unpaid medical leave is denied, and all sick leave, compensatory time, and vacation time have been fully depleted, the employee's service with the City shall be considered terminated.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

The City reserves the right to require an employee to provide a medical professional certification of illness or physical incapacity when that employee has been absent from work for three (3) consecutive days in a work week. Such certification must be presented or transmitted to the City prior to the fourth day of absence in the work week.

In the event the affected employee did not see a medical practitioner, he/she may be required to sign a written affidavit confirming the dates and reasons for absence, and be put on notice that any future such absences (3 or more days or 24 hours) will require a written certification from a medical practitioner.

For the purposes of this section, a physician/medical practitioner includes a chiropractor licensed by the State of California.

If a physician's certificate is provided to the City, it must be a written document, delivered or sent electronically (email, fax, etc.) to the City Human Resources Office.

Upon separation from City employment, the employee will be paid as indicated for unused sick time hours remaining in his/her accumulated sick leave bank at the employee's current base rate of pay:

Years of Service
0 to less than 5
5 to less than 10
10 to less than 15
15 to less than 20
20 and over
Percentage to be Paid
Not Eligible

15.0%

20.0%

25.0%

30.0%
A retiring employee should consider at the time of retirement the opportunity to convert all, or a portion, of unused sick leave into service credit as part of the City's contract with Cal PERS.

Should an employee covered by this agreement be killed in the line of duty, the City shall pay to the employee's spouse or beneficiary 50% of the employee's accumulated sick leave at their regular rate of pay at the time of passing.
• Other Uses of Sick Leave:

Each year, employees may use up to four ( 4) leave days from their paid sick leave bank as personal leave days. This is not a separate leave accrual, but an alternative allowed use of accumulated sick leave, for personal reasons other than illness or injury. To use sick leave as personal leave in this manner, employees must request and receive approval from their supervisor in advance. With supervisor approval, personal leave days may also be substituted for other previously scheduled leave, such as vacation leave.

Leave of absence for maternity leave will be covered under the previous sections of this article.

Maternity leave shall be considered a valid medical reason and appropriate use of accumulated sick leave. An expectant employee may work until she has a written request from her physician at which time she may utilize accumulated sick leave for absence from work. The employee may continue on sick leave until the doctor gives written permission to return to work or until leave benefits are exhausted as provided above.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

• Sick Leave Redemption
Unit members may elect to receive cash in lieu of up to sixty (60) hours of sick leave accrual each calendar year, subject to the terms and conditions in this section.

To receive cash in lieu of sick leave accrual, an employee must submit an irrevocable written election form no later than December 31 st of the calendar year prior to the calendar year in which the employee wishes to receive cash in lieu of leave. To be eligible, the employee must as of the December 31 st deadline have at least one-hundred sixty ( 160) hours of sick leave accrued, or sufficient hours to cover the duration of the elimination period for the disability insurance acquired by the EPOA, whichever is greater.

The cash in lieu will be payable in the last pay period of November the following calendar year.

Only leave hours already accrued in the calendar year for which an election is made may be cashed out. Cash-outs for leave hours accrued in a prior calendar year are not allowed. If a Unit member for any reason would not have accrued the full amount elected for cash-out during the current year, the cash-out amount will be reduced accordingly.

Article 17- Vacation Leave, Accrual Schedule, and Cap
The purpose of annual vacation leave is to allow an employee time to both mentally and physically refresh himself/herself in order that he/she be better able to carry out the duties of his/her position. To achieve this goal, it is the intention of the City to have an employee schedule a vacation for a period of at least one week.

All regular full-time employees, upon the completion of one year of continuous service, shall be eligible to utilize vacation leave. At the discretion of the Department Head and with approval of the City Administrator, an employee may utilize vacation leave prior to one year of service.

All regular part-time personnel will receive a pro rata share of vacation based on their average monthly hours worked. (Temporary and temporary part-time personnel shall not be eligible for annual vacation leave)
Vacation leave shall be accrued and credited at regular intervals by all regular employees who are on a pay status.

Employees covered by this agreement shall accrue vacation days according to the following schedule:

Comnleted Years of Service Annual Accrual Monthly: Accrual Bi-Weekly:
0 to less than 3 17 days 11 1/3 hours 5.23 hours
3 to less than 5 18 days 12 hours 5.54 hours
5 to less than 7 19 days 12 2/3 hours 5.85 hours
7 to less than 9 20 days 13 1/3 hours 6.15 hours
9 to less than 11 21 days 14 hours 6.46 hours
11 to less than 13 22 days 14 2/3 hours 6.77 hours
13 and above 23 days 15 1/3 hours 7.08 hours

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

The maximum number of vacation hours that a covered employee may accrue shall be 360 hours.

When reviewing and approving vacation requests, seniority will be considered first, all else being equal.

The City shall discourage any employee from working for another employer during his/her annual vacation.

Payment for accrued vacation upon separation shall be at the employee's current regular rate of pay.

Article 18 - Vacation Redemption
Unit members may elect to receive cash in lieu of up to eighty (80) hours of vacation leave accrual each calendar year, subject to the terms and conditions in this section.

To receive cash in lieu of vacation leave accrual, an employee must submit an irrevocable written election form no later than December 31st of the calendar year prior to the calendar year in which the employee wishes to receive cash in lieu of leave. To be eligible, the employee must as of the December 31 deadline have at least one-hundred sixty (160) hours of vacation leave accrued, and must have taken at least forty ( 40) hours of vacation leave during the previous year.

The cash in lieu will be payable in the last pay period of November the following calendar year. Only leave hours already accrued in the calendar year for which an election is made may be cashed out. Cashouts for leave hours accrued in a prior calendar year are not allowed. If a Unit member for any reason would not have accrued the full amount elected for cash-out during the current year, the cash-out amount will be reduced accordingly.

Article 19- Workers Compensation
An employee of the Police Department who is entitled to the benefits of Labor Code Section 4850, who is absent from work by reason of injury or illness covered by Workers' Compensation, shall be allowed up to one ( 1) year of absence, as required by his/her condition. The City provides and will continue to provide accidental insurance to supplement income in addition to Workers' Compensation.

An employee of the Police Department who is absent from work by reason ofan injury or illness covered by Workers' Compensation will continue to accrue sick leave and vacation benefits and consideration for normal salary increases as though he/she were not on leave of absence; but shall not receive holiday pay beyond regular pay for the time they are absent from regular full duty (holiday pay shall be pro- rated accordingly.)
Whenever such disability on an employee continues for a period beyond one ( 1) year, the leave of absence may continue until the expiration of his/her accrued sick leave, vacation, and previously accrued compensatory time off for overtime, and paid days in lieu of holidays, calculated to the nearest one-half day, with compensation at the employee's regular rate of pay.

When it appears that the employee cannot return to work by the expiration of such allowance, disability retirement shall be requested by the City to become effective at the expiration of these allowances, unless the employee applied for, or consents to, his/her retirement as on an earlier date, at which time he/she may be compensated for his/her accrued benefits at his/her regular rate of pay.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

No employee of the Police Department shall be paid any disability indemnity under Workers' Compensation concurrently with wages or salary payments made by the City amounting to more than his/her regular pay at any time during his/her leave of absence.

No employee of the Police Department shall receive wage or salary payments from the City after a period of five (5) years from the date of injury, for any one injury.

Article 20 - Disability Coverage
The EPOA has elected to provide its own short and long-term disability insurance and make it available to all City of Exeter sworn personnel who qualify for the coverage under city policy at the same rate.

The EPOA agrees to provide the City a copy of the insurance policy once it is obtained and send an update within 10 days of the renewal date of the policy or give notice that the policy has not changed upon renewal.

Typical Timeline: An employee sustains a personal injury or suffers from a personal illness; • The employee consults with their physician, and their physician determines that the illness/injury is sufficiently serious as to cause them to be away from work for an extended period of time; The employee provides the Human Resources office with written documentation from the employee's physician describing the nature of the situation, the estimated time that the employee will need to be off work, and if applicable, the estimated date at which the employee may be able to return to work under a full or light duty work situation, including all specific work restrictions, if any;
• The employee utilizes accrued leave for the first thirty (30) days (during which time they continue to accrue sick leave/vacation, receive credit for holidays, pay into Cal PERS retirement, etc.) providing that the employee has leave available to cover this term. • Employees must notify the City Human Resources Office when they go on short term disability.

The employee will be allowed to utilize their accrued leave to supplement disability pay up to their base salary.
• After the initial 30-day period, the employee no longer accrues sick leave or vacation and is not paid for holidays. Also, their CalPERS contribution is put on hold except for any sick/vacation leave used to bridge the income gap with CalPERS contributions pro-rated to the leave used. The employee is responsible for continuing to make their employee contribution toward health benefits and any usual union dues. As stated in Article 21, continuation of health benefit coverage during any leave of absence must be specifically negotiated based upon the individual circumstances.
• The City continues to pay life Insurance premiums.

Miscellaneous Notes:
• Short-term disability benefits are made available to City of Exeter employees on a voluntary basis through one or more outside providers, with varying benefits and costs depending upon what is chosen by the employee. This coverage is optional and voluntary, and all costs are borne by the employee. Each plan must be evaluated individually by the employee. • Sick leave donation may be available to an employee to bridge a gap in disability coverage, but that coverage should not be assumed by the employee.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

• The employee should work closely with the City of Exeter Human Resources department regarding continuation of health benefits during the various phases of disability, as circumstances may vary.

Article 21-0ther Leaves of Absence
• Leave of Absence Without Pay
Leave of absence without pay may be granted in cases of emergency or where such absence would not be contrary to the best interests of the City. Such leave is not a right but a discretionary action by the City. Employees on authorized leave of absence without pay may not exceed such leave without expressed approval of the City Administrator. Employees on leave of absence without pay may not utilize other leave types within the approved leave period. Continuation of health benefit coverage during any leave of absence must be specifically negotiated based upon the individual circumstances.

Leave of absence without pay for one ( 1) week or less may be granted by the Department Head, based on the merit of the individual circumstances. Approval of such requests shall be reported immediately to the Human Resources office.

Leave of absence without pay in excess of one (I) week may be granted by the City Administrator on the merit of the individual circumstances, but in no case shall such leave be granted in excess of twelve (12) months in duration.
• Absence Without Leave
Absence from work without approved leave shall be considered to be without pay. Absence without leave for more than three (3) consecutive days shall be grounds for termination of employment.
• Court Appearance
Regular full-time employees who are subpoenaed to appear as witnesses in the course of their official duties may be granted a leave of absence with pay from their assigned duties until released by the court. The employee shall remit all fees received for such appearances to the City within thirty (30) days from the termination of his/her services. Compensation for mileage or subsistence allowance shall not be considered a fee and may be retained by the employee.

Subpoenas for appearance in court on a civil matter unrelated to the employee's City duties, or on a criminal matter unrelated to the employee's City employment, will be accommodated, but appropriate compensatory time or vacation time must be taken during all absence from work.

Leave for Attendance at Industrial Accident Commission Hearing or Related Physical Examination
Employees who have been injured in the course and scope of their employment with the City and who are required, as a result of such injury, to be absent from duty to take physical examinations required by the City's Workers Compensation insurer or the Industrial

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Accident Commission or to attend hearings related thereto, may be granted leave with pay for such absences by the City Administrator, when he/she determines such absences are appropriate and in the best interests of the City, and if the employee is in pay status at the time of the scheduled examination or hearing.

Article 22 - Holidays
The following are designated as official City of Exeter holidays:

January 1 (New Year's Day)
Third (3rd) Monday in January (Martin Luther King, Jr.'s Birthday) Third (3rd) Monday in February (George Washington's Birthday) Last Monday in May (Memorial Day)
July 4 (Independence Day)
First (l5t) Monday in September (Labor Day)
November 11 (Veteran's Day)
Fourth (4th) Thursday and Friday in November (Thanksgiving) December 24 (Christmas Eve Day)
December 25 (Christmas Day)
December 31 (New Years Eve) - ½ day
• Birthday Floating Holiday
In addition to the official City of Exeter holidays, the City agrees to provide one shift of paid leave per fiscal year in recognition of the employee's birthday (similar to that which is done for other City employees) in the form of a floating holiday. The employee shall request this day off, on or near their birthdate, and the date used must be approved in advance by the employee's supervisor. Unused birthday leave does not accrue, and is lost at the conclusion of the fiscal year if not used. The day ofleave is not an official holiday and should not be considered as such in regard to compensation for work on paid holiday, etc.

Article 23 - Compensation for Work on Paid Holiday
Unless otherwise provided within this agreement, Police Officers, Police Sergeants, and Detectives, will be compensated for their schedules that require working on holidays. These employees will receive eight (8) hours of holiday pay through the regular payroll for each City-recognized holiday that occurs in a given pay period, or four (4) hours of holiday pay for holidays the City recognizes as a half-day, whether or not the employee actually works on the holiday. Where an employee does work on the holiday, the employee will receive the holiday pay in addition to their regular wages. Consistent with City's Rules and Regulations, employee benefits cease upon conclusion of the employee's paid status.

Article 24- Uniforms/Uniform Allowance
Employees will be entitled to an annual uniform contribution from the City of$1,000.00, paid biweekly with their regular payroll check.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Article 25 - Educational/Training Incentive and Educational Reimbursement An educational/training incentive program shall be available to all Police Officers and Sergeants.

The educational/training incentive program shall be as follows:

A. A 2.5% salary increase, paid bi-weekly, shall be granted with the completion of an Associate' s Degree in Police Science OR the completion of the Intermediate POST training and certification.

Compensation will begin after the Employee provides the City with the appropriate documentation showing completion.

B. An additional 2.5% salary increase, paid bi-weekly, shall be granted for a Bachelor's Degree in Public Administration, Criminal Justice and Administration, Business Administration, or related field with a major in Police Science, OR the completion of the Advanced POST training and certification. Compensation will begin after the Employee provides the City with the appropriate documentation showing completion.

C. In no case shall an employee be eligible for more than a total of 5 .0% in educational/training incentives.

Educational reimbursement will be provided up to a maximum of $1,000.00 per fiscal/school year solely for use on tuition, books, and required class equipment with the purpose of providing a benefit to the employee's job as determined by the City. Employees wishing to pursue such reimbursement may request City funds when registering for the course(s) or after completion of the course(s ).

If the employee requests funds at the time ofregistration, they must submit documentation of the name, location, and cost of the course(s). The employee must also submit proof of successful completion of the course with a passing grade (letter grade "C" or better) upon completion. If the employee fails to complete the course(s) or does not complete the course(s) with a passing grade, the employee must return the funds to the City of Exeter. The City reserves the right to deduct any such amount due the City from the employee's payroll or next special check.

If the employee requests reimbursement for a course(s) after completion, they must submit documentation of the name, location, and cost along with evidence of successful completion of the course(s) with a passing grade.

If an employee completes an accelerated degree program, successfully receiving a bachelor's degree or master's degree as a result of such a program, reimbursement for allowable educational expenses (tuition, books, etc. directly paid to the program) may be extended to the single calendar year beyond completion of the program (at the reimbursement rate of $1,000.00 per fiscal year.) Article 26 - Bilingual Pay
Qualified and designated employees shall be granted a monthly bilingual pay allowance of$50.00, paid bi-weekly at a rate of $23 .08. Employees in these designated positions must satisfactorily pass the City's established bilingual exam process. Qualification and designation shall be approved by the City Administrator.

Currently employees are eligible for bi-lingual pay who are fluent in the Spanish language. Employees who are off work due to an injury or illness (work-related or otherwise) shall not be entitled to bilingual pay if they do not work any hours during the month in which bi-lingual pay is offered.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Article 27 - Retention Pay
Retention Pay shall be available to all Police Officers and Sergeants. Retention Pay is based on complete years of City of Exeter full-time, sworn law enforcement officer employment/service as a percentage of base wages as follows: 2.5% at each of 6, 10, and 15 years (up to a maximum of7.5%).

Lateral officers' prior full-time, sworn law enforcement officer employment/service will be counted toward years of service in determining retention pay.

Article 28 - Financial Hardship
The City agrees to maintain a process for granting Financial Hardship status to a qualifying employee.

Such status would allow an employee who successfully applies for such status (and whose application is approved by the Chief of Police and by the Exeter City Council) to request cash payment for vacation and compensatory time balances. Approved applications will have to meet established criteria for severity of hardship.

Article 29- Steward Time for Union Business
Two designated Union Stewards shall be released two (2) hours per month for Union business.

Article 30 - Grievance Procedure
The Union agrees to utilize the established City of Exeter grievance procedure and forms, with the following modifications:

An EPOA-represented employee has thirty (30) days from the date of occurrence of a grievable event to initiate the grievance process. If more than thirty (30) days have passed since the date upon which the grievable event occurred, no grievance may be accepted by the City.

The City of Exeter procedure includes references to business days that may transpire between the various steps in the process (three business days to five business days depending upon the step.) For the purposes of this MOU, those references shall be replaced in all cases with a consistent designation of "seven (7) calendar days" for application to EPOA-represented employees in order to allow for their non-traditional shift work and days off.

Article 31 - Discipline Investigation Processes
The City agrees to adhere to the Peace Officer's Procedural Bill of Rights, Government Code Section 3300 et seq. In addition, all witness employees will be entitled to the representative of their choice during internal affairs interviews. All EPOA members will be entitled to the representative of their choice when being ordered to participate in interviews by any other agency. The Police Department and the City will endeavor to complete all internal affairs investigations within six (6) months.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Article 32- Random Drug Testing
The City of Exeter shall adopt a legally sound and operationally appropriate process for random drug testing of employees in specified job classifications (as detennined and defined by law.) Article 33 - Re-Openers and Renegotiation
The parties agree to reopen and meet and confer with respect to the City's and employee's contribution towards health insurance premium increases. In the event there are health insurance premium increases, the parties agree to meet and confer on the implementation of the increases and each party's respective contributions no later than the end of November of each year with any changes effective on January 1st of the following year, unless agreed otherwise.

The parties agree to reopen and meet and confer with respect to Canine (K-9) Handler Compensation if/when a K9 position is filled.

Article 34 - Severability
If the effect of any provision of this Agreement shall be held to be invalid by any Court of competent jurisdiction, the remainder of the Agreement shall not be affected, and the parties shall meet and confer for the sole purpose of arriving at a mutually satisfactory replacement provision.

Article 35 - Enactment
It is agreed that the foregoing shall be submitted to both the City Council of the City of Exeter by the City Administrator or his representative, and to the Union membership by its representative Committee, for consideration and approval.

Executed this } O~ y of July 2024

FOR THE CITY OF EXETER FOREPOA
Adam Ennis, City Administrator President
ATTEST Craig McDonald, Labor Relations Consultant
Francesca Quintana, City Clerk

June 23, 2026 Regular Meeting of the Exeter City Council June 23, 2026 Regular Meeting of the Exeter City Council June 23, 2026 Regular Meeting of the Exeter City Council Page 967 Page 9
June 8, 2026
City of Exeter
Attn: Jason Ridenour, City Manager
Subject: Acceptance of Negotiated Terms and Closure of Negotiations Mr. Ridenour,
On behalf of the Exeter Police Officers Association (EPOA), this letter serves to confirm that, pursuant to the terms discussed during the most recent negotiations meeting between the EPOA and the City of Exeter, the EPOA accepts and agrees to the terms as presented.

The EPOA appreciates the collaborative efforts of all parties throughout the negotiations process and believes the agreed upon terms represent a mutually beneficial resolution. We would also like to express our appreciation for the direct and professional approach taken during these negotiations. The opportunity to work together and resolve outstanding issues without involvement of legal counsel fostered productive dialogue and mutual understanding. We believe this approach has strengthened the relationship between the EPOA and the City and sets a positive precedent for future labor discussions and continued cooperation.

Accordingly, the EPOA considers negotiations concluded and requests that the necessary documents be prepared to finalize and implement the agreement.

Thank you for your time, professionalism, and cooperation throughout this process. We look forward to continuing a constructive and collaborative working relationship with the City of Exeter under the agreed terms.

Sincerely,
Traci Prideaux
EPOA President
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

RESOLUTION NO. 2026-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER APPROVING

A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EXETER

AND THE EXETER POLICE OFFICERS ASSOCIATION FOR THE PERIOD OF JULY 1, 2026 THROUGH JUNE 30, 2028, AND APPROVING AN UPDATED

SALARY SCHEDULE FOR EPOA-REPRESENTED CLASSIFICATIONS EFFECTIVE JULY 1, 2026
WHEREAS, the City of Exeter recognizes the Exeter Police Officers Association, also known as EPOA, as the recognized employee organization representing employees in the classifications of Police Officer and Police Sergeant; and WHEREAS, the current Memorandum of Understanding between the City of Exeter and EPOA is effective July 1, 2024, through June 30, 2026; and WHEREAS, the City and EPOA have met and conferred in good faith pursuant to the Meyers-Milias-Brown Act regarding wages, hours, and other terms and conditions of employment for a successor Memorandum of Understanding; and WHEREAS, the City and EPOA have reached agreement on the terms of a successor Memorandum of Understanding for the period of July 1, 2026, through June 30, 2028; and WHEREAS, on June 8, 2026, EPOA provided written confirmation accepting the negotiated terms and confirming closure of negotiations; and WHEREAS, the proposed Memorandum of Understanding includes negotiated changes related to wages, salary schedule structure, overtime calculation, special assignment compensation, Field Training Officer compensation, uniform allowance, and other terms and conditions of employment; and
WHEREAS, implementation of the Memorandum of Understanding requires adoption of an updated salary schedule for Police Officer and Police Sergeant classifications represented by EPOA, effective July 1, 2026;
WHEREAS, the City Council desires to approve the Memorandum of Understanding and authorize implementation of the negotiated terms.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Exeter as follows:

Section 1. The above recitals are true and correct and are incorporated herein by this reference.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Section 2. The City Council hereby approves the Memorandum of Understanding between the City of Exeter and the Exeter Police Officers Association for the period of July 1, 2026, through June 30, 2028, substantially in the form attached hereto.

Section 4. The City Council hereby approves the EPOA Salary Schedule attached hereto as well, effective July 1, 2026.

Section 5. The City Council hereby authorizes the City Administrator to execute the Memorandum of Understanding on behalf of the City, together with any minor, nonsubstantive revisions approved by the City Administrator and City Attorney.

Section 6. The City Council hereby authorizes the City Administrator, Human Resources, and Finance Department to take all administrative actions necessary to implement the terms of the Memorandum of Understanding, including but not limited to salary schedule updates, payroll adjustments, special compensation changes, and benefitrelated implementation.

Section 5. The City Council hereby authorizes implementation of the following negotiated compensation changes:

A 2% salary increase effective the first full pay period including July 1, 2026; A 2% salary increase effective the first full pay period including July 1, 2027; Addition of Step F to the EPOA salary schedule, placed 5% above Step E; Addition of 2.5% School Resource Officer assignment pay; Update of Officer in Charge assignment language to Corporal Assignment, with compensation remaining at 5%;
Revision of Field Training Officer compensation to 3% above base pay while actively training a new officer; and
Increase of the annual uniform allowance from $1,000 to $1,200, paid bi-weekly through regular payroll.

Addition of approved vacation leave hours to count toward overtime eligibility.

Section 6. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Exeter this 23rd day of June 2026 by the following vote:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________ _
Jacob Johnson, Mayor
ATTEST:
_________________________
Francesca Quintana, City Clerk
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

MISCELLANEIOUS CLASSIFICATIONS BU STEP A STEP B STEP C STEP D STEP E PATTERN City Administrator Unrep 13,060 13,713 14,262 14,832 15,426 5,4,4,4, Finance Director Unrep 9,051 9,503 9,978 10,477 11,001 5* Public Works Director Unrep 8,548 8,975 9,424 9,895 10,390 5* Community Services Director Unrep 7,811 8,201 8,611 9,042 9,494 5* City Clerk/Human Resources Manager Unrep 7,184 7,543 7,920 8,316 8,732 5* Operations Manager Unrep 6,364 6,682 7,016 7,367 7,735 5* Deputy City Clerk/Personnel Officer Unrep 6,007 6,308 6,623 6,954 7,302 5* Finance Manager Unrep 6,332 6,649 6,981 7,330 7,697 5*
Chief Operator CLOCEA 5,327 5,594 5,873 6,167 6,475 5*
Operator II, Water/Wastewater CLOCEA 4,831 5,072 5,326 5,592 5,872 5* Operator I, Water/Wastewater CLOCEA 4,584 4,814 5,054 5,307 5,572 5* Crew Leader CLOCEA 4,410 4,631 4,863 5,106 5,361 5*
Mechanic II CLOCEA 4,398 4,618 4,849 5,092 5,346 5*
Senior Clerk Dispatcher CLOCEA 4,246 4,458 4,681 4,915 5,161 5* Recreation Supervisor CLOCEA 4,203 4,413 4,634 4,865 5,109 5* Community Services Officer CLOCEA 4,203 4,413 4,634 4,865 5,109 5* Maintenance Technician CLOCEA 4,148 4,355 4,573 4,802 5,042 5* Skilled Maintenance Worker CLOCEA 3,792 3,982 4,181 4,390 4,609 5* Accounting Assistant CLOCEA 3,755 3,943 4,140 4,347 4,564 5* Administrative Assistant CLOCEA 3,792 3,982 4,181 4,390 4,609 5* Senior Administrative Assistant CLOCEA 4,246 4,458 4,681 4,915 5,161 5* Recreation Coordinator CLOCEA 3,792 3,982 4,181 4,390 4,609 5* Records Clerk CLOCEA 3,703 3,889 4,083 4,287 4,501 5*
Animal Control/Code Enforcement CLOCEA 3,654 3,837 4,028 4,230 4,441 5* Maintenance I CLOCEA 3,610 3,790 3,980 4,179 4,388 5*
Office Assistant CLOCEA 3,276 3,440 3,612 3,793 3,982 5* Recreation Leader CLOCEA 3,276 3,440 3,612 3,793 3,982 5*

POLICE CLASSIFICATIONS BU STEP A STEP B STEP C STEP D STEP E STEP F PATTERN Chief of Police Unrep 11,089 11,644 12,226 12,837 13,479 *5 Lieutenant Unrep 8,318 8,734 9,171 9,629 10,111 *5
Sergeant EPOA 6,695 7,030 7,382 7,751 8,138 8,545 *5
Police Officer EPOA 5,246 5,508 5,784 6,073 6,376 6,695 *5 Police Officer Trainee CLOCEA 4,885 5,129 5,386 5,655 5,938 *5 E-Step Police Officer is the benchmark position upon which linked formulas are based. **All salaries shown are monthly amounts.

HOURLY EMPLOYEE SALARY

SCHEDULE
Effective
1/1/2021
Effective
1/1/2022
Effective
1/1/2023
Effective
1/1/2024
Effective
1/1/2025
Effective
1/1/2026
Recreation Assistant 14.00 15.00 15.50 16.00 16.50 16.90 Recreation Leader 18.00 18.00 18.00 18.00 18.00 18.00
Sport Official 14.00 15.00 15.50 16.00 16.50 16.90
Maintenance 14.00 15.00 15.50 16.00 16.50 16.90
Office/ Administrative I 14.00 15.00 15.50 16.00 16.50 16.90 Office/ Administrative II 16.00 17.00 17.00 17.00 17.00 17.00 Police Reserve 19.00 25.00 25.00 25.00 26.00 26.00
Special Projects and Training Coordinator 53.93 53.93 56.09 56.09

CITY COUNCIL MEMBERS
Exeter City Council Member
*$10.00 per meeting not to exceed four meetings in any calendar month pursuant to City of Exeter Municipal Code §2.04.030 CITY OF EXETER FY2026-2027 SALARY SCHEDULE
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

1 13424484.4 EX010-009
Memorandum of Understanding
By and Between the City of Exeter and the
Exeter Police Officers Association (EPOA)
July 01, 2026 – June 30, 2028
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

TABLE OF CONTENTS
Article Title Page
1 Recognition 3
2 City Authority 3
3 Employee Rights 3
4 Waiver of Concerted Activity 3
5 Purpose and Application 3
6 Non-Discrimination 4
7 Maintenance of Benefits 4
8 Term of Agreement 4
9 Wages, Standard Work Week, Pay Period, and Pay Day 5
10 Overtime and Compensatory Time Provisions 6
11 Special Compensation 6
12 Payroll Deduction for Union Dues 8
13 Retirement Benefit 8
14 Health Benefits 8
15 Deferred Compensation Match 9
16 Sick Leave and Personal Leave 9
17 Vacation Leave, Accrual Schedule, and Cap 11
18 Vacation Redemption 12
19 Workers Compensation 12
20 Disability Coverage 13
21 Other Leaves of Absence 14
22 Holidays 15
23 Compensation for Work on Paid Holiday 15
24 Uniforms/Uniform Allowance 15
25 Educational/Training Incentive and 16
Educational Reimbursement
26 Bilingual Pay 16
27 Retention Pay 17
28 Financial Hardship 17
29 Steward Time for Union Business 17
30 Grievance Procedure 17
31 Discipline Investigation Processes 17
32 Random Drug Testing 18
33 Re-Openers and Renegotiation 18
34 Severability 18
35 Enactment 18
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Article 1 – Recognition
The City of Exeter (hereinafter referred to as "City") recognizes the Exeter Police Officers Association (also known as "EPOA" and hereinafter referred to as "Union") as the exclusive representative for all of the City of Exeter employees holding the classification titles of Police Officer or Police Sergeant.

Article 2 – City Authority
The City shall retain all legal exclusive City rights with respect to matters of general legislative or managerial policy, which includes: the right to determine the mission of its constituent departments, commissions, and boards; set standards of service; determine the procedures and standards of selection for employment; direct employees; take disciplinary action; relieve its employees from duty because of lack of work or funds or other legitimate reasons; maintain the efficiency of city operations; determine the methods, means, and personnel by which City operations are to be conducted; take all necessary actions to carry out its mission in emergencies; and exercise full and complete control and discretion over its organization and the technology of work performed.

In the event the City faces an emergency which requires some modification of a term or condition of employment, the City agrees to meet and confer with the Union as soon as possible and implement changes upon mutual agreement.

Article 3 – Employee Rights
Employees shall enjoy all employment rights provided by State and Federal statutes and applicable law.

Further, the City shall have as a primary goal the protection and furtherance of these rights. Employees covered by this agreement may expect no deliberate violations of their employment rights, and timely corrective responses to legitimate grievances.

Article 4 – Waiver of Concerted Activity
The Union and its members, officers, and other representatives agree that they will not cause or condone any strike, slow down, or "sick-out" during the term of this agreement.

Article 5 – Purpose and Application
This Memorandum of Understanding is entered into pursuant to the Myers-Milias-Brown Act, California Government Code Sections 3500 through 3510. It is intended to promote and provide harmonious relations, cooperation, and understanding between the City and employees covered herein, to provide an orderly and equitable means of resolving any misunderstandings or differences which may arise under the Memorandum, and to set forth the understanding of the parties reached as a result of good­ faith bargaining.

Where this Memorandum of Understanding contains an article pertaining to a specific topic also contained in the City of Exeter Employee Rules & Regulations, the Article in this document shall apply and shall in effect replace the section of the Rules & Regulations.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Where provisions of this Memorandum of Understanding conflict or contradict provisions in the City of Exeter Employee Rules & Regulations, this document shall have precedent over the Rules & Regulations for those employees herein represented.

Where this Memorandum of Understanding is silent as to matters already addressed in the City of Exeter Employee Rules & Regulations, that document shall be the guiding source and authority.

Article 6 – Non-Discrimination
The parties agree to protect the rights of all employees to join and participate in the activities of EPOA or to have EPOA represent them in their employment relations with the City. It is further agreed that nothing herein shall prohibit an employee from representing himself/herself individually or appearing on his/her own behalf with the City. No employee shall be intimidated, coerced, restrained, or discriminated against because of the exercise of these rights.

The provisions of this Memorandum of Understanding shall be applied equally to all employees covered hereby without discrimination because of race, color, sex, age, national origin, or political or religious affiliations.

Article 7 – Maintenance of Benefits
The provisions of all existing ordinances, resolutions, and policies of the City pertaining to the employment relationship, and which are within the scope of bargaining, shall remain in full force and effect, except as modified by this agreement, or as modified during the term of the agreement through the process of "meet and confer" where mutual agreement is reached.

The City and the Union have agreed to meet and confer as soon as practical, to discuss potential changes to the City of Exeter Employee Rules & Regulations – specifically to include potential modifications to the areas of definition of employment categories/classifications, sick leave benefit changes mandated by state law changes, sick leave donation program provisions, performance evaluation timing, step increase eligibility language, use of GPS technology, and drug testing.

No agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall in any manner be binding unless made and executed in writing by all parties hereto and, if required, approved and implemented by the City Council.

Article 8 – Term of Agreement
This agreement shall run from July 01, 2026, through June 30, 2028.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Article 9 - Wages, Standard Work Week, Pay Period, and Pay Day Effective the first full pay period following City Council approval of the new MOU, but not sooner than the first full pay period including July 01, 2026, the City of Exeter shall adjust the salary schedule for the positions of Police Officer and Police Sergeant as follows:

The City shall grant a 2.0% salary increase. The salary schedule for Police Officer and Police Sergeant isset in a matrix with 5.0% intervals between steps. Step “F” will be added to the salary schedule, maintaining the aforementioned 5.0% interval between steps.

Effective the first full pay period including July 01, 2027, the City of Exeter shall again adjust the salary schedule for the positions of Police Officer and Police Sergeant as follows:

The City shall grant a 2.0% salary increase.

Except as otherwise noted within this MOU, no other compensation changes shall be made during the term of this agreement.

The standard definition of FLSA work week for City of Exeter employees shall be as follows:

Employees shall work forty (40) hours in a standard work week which shall begin at 12:00 a.m. on Monday and run through 11:59 p.m. on the following Sunday.

At the time of this agreement, the standard shift for Police Officers and Police Sergeants assigned to Patrol is a 3/12 schedule totaling 80 hours during each two-week pay period (generally staggered at 36 hours one week and 44 hours the other.) The standard schedule is established at the direction of the Chief of Police.

Pay periods are currently two weeks in length, beginning on Monday and running through the second Sunday following.

Employees are paid for the prior pay period on the first Friday following the pay period.

The City hereby adopts a 14-day work period pursuant to Section 207(k) of the Fair Labor Standards Act (“FLSA”), commencing on the first day of the first full pay period following ratification of this MOU.

This work period applies to all bargaining unit members engaged in law enforcement activities as defined in 29 C.F.R. § 553.211, regardless of shift schedule or assignment.

Hours actually worked in excess of 86 hours in a 14-day work period will constitute statutory overtime pursuant to the FLSA (“FLSA overtime”). The City’s adoption of an FLSA work period does not affect the calculation of overtime pay as agreed in this MOU (“contract overtime”).

Article 10 - Overtime and Compensatory Time Provisions
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

It is the policy of the City of Exeter that overtime worked be kept to the minimum consistent with the protection of life, property, and the efficient operation of the department and activities of the City.

Overtime under this MOU, i.e. contract overtime, is defined as hours actually worked in excess of 80 hours in a biweekly pay period. For purposes of determining whether an employee has exceeded the eighty (80)-hour threshold, preapproved vacation leave that is actually taken as vacation shall be included only when such vacation leave is used in lieu of hours the employee otherwise would have been scheduled to work. Preapproved vacation leave shall not be included in the overtime threshold calculation for any period during which the employee performs work instead of taking vacation leave, nor shall regularly-scheduled days off be included in the calculation, regardless of whether they occur during or adjacent to a preapproved vacation period.

Except in declared emergencies, Police Officers shall not be scheduled to work more than 5 days in a row- with the time period immediately surrounding shift change being an exception, with overtime applied as defined above.

Except as otherwise provided, work performed within the definition of overtime shall be compensated at a rate of 1.5 times the regular rate of pay, or as compensatory time banked at a rate of 1.5 times the hours worked. For Police Officers and Sergeants, the actual overtime calculation is a "weighted overtime" rate that takes into consideration certain special pays. Thus, the actual dollar calculation may be somewhat greater than 1.5 times base rate. Overtime shall be recorded on City timecards (automated or manual) to the nearest minute (within the technical constraints of the system.) As a standard, overtime shall be paid to the employee as payroll.

At the request of the employee, and only upon approval of the Department Head, overtime may be compensated in compensatory time as noted above. Compensatory time is a discretionary approval, not a right. Compensatory time may be accrued to a cap of one hundred fifty (150) hours, provided that all compensatory time must be exhausted prior to retirement or resignation, or, at the City's discretion, all or a portion of the compensatory time balance may be paid out in a lump sum at the time of separation.

Article 11- Special Compensation
• Special Assignment Compensation/Scheduling
City agrees that those officers serving as Detectives, Motors, and Administrative Sergeant (currently serving on a standard weekday shift with evenings and weekends off) serve on this weekday schedule, working on all weekday holidays that fall within their normal workweek unless approved to take vacation time on that holiday. Officers working the holiday would still be paid four (4) hours of additional pay for holidays worked.

Officers continue to receive stand-by pay to compensate for maintaining availability outside of normal work hours, as well as any additional assignment stipend that may be in place. Officers also continue to be paid in the usual manner for hours worked as call-back. • Detective Pay
Those officers serving as Detectives shall receive incentive pay bi-weekly at a rate of 3.0% of June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

base salary in recognition that detectives are placed in an on-call rotation. • Court Standby Compensation
All Officers and Sergeants will receive an annual stipend of $350.00 to be prorated and paid byweekly for court "standby" status. This stipend is separate from any “callback” compensation that may apply to court appearances.
• Callback Pay
Officers and Sergeants who are called to work outside of their assigned shift, for a court appearance or other duties, shall be compensated by a minimum of two (2) hours pay at the overtime rate of pay. Time beyond two hours shall be compensated based on actual hours worked, at the overtime rate if applicable. This provision shall not apply where an employee is called in early or directed to stay past the end of their regular shift and the extra time is continuous with the regularly assigned shift; in such cases, the employee shall be compensated based solely on actual hours worked, at the overtime rate if applicable. • Field Training Officer (FTO) Pay
Officers serving in a designated FTO role shall be compensated in an amount of 3.0% of their base rate of pay during the time period that the officer is serving as a FTO and actively training a new officer. There shall be no more than four (4) individuals designated as FTOs at any given time and these designations shall be at the discretion of the Chief of Police; however, within City Administrator discretion, City Administration may temporarily increase the number of designated FTOs so long as the cost to do so remains within the department’s budget. The FTO shall document the initials of the officer being actively trained each day in the FTO column on the timesheets. The information must be completely and accurately recorded on each timesheet at the time of submittal for reimbursement to occur with each pay period. • Corporal Pay
Sworn Officers may be called upon from time to time, to serve in the designated role of Corporal.

The role of Corporal is to perform the basic supervisory functions of a particular assignment.

Officers serving in the designated role of Corporal for four (4) or more consecutive days shall become eligible to receive compensation at an additional five percent (5.0%) above their base rate of pay for the first full pay period after being placed in the Corporal assignment and shall continue to be compensated for the remaining duration of the assignment through the end of the pay period when the assignment ends. Corporal pay shall apply to any overtime worked in the assignment of Corporal. Upon completion of the assignment, Officers will return to their previous pay rate.

Individuals serving in this assignment shall do so at the sole discretion of the Chief of Police and approval by the City Administrator. Corporal assignments are intended to be temporary in nature and will be made based solely on the needs of the Department and may be revoked at any time based on these needs, and at the sole discretion of the Chief of Police. • School Resource Officer (SRO) Pay
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

An officer assigned to and actively serving as a SRO shall receive incentive pay in the amount of 2.5% of their base rate of pay.

Article 12 – Payroll Deductions for Union Dues
It is understood and agreed that the Union has the right to payroll deduction of dues, service fees, insurance premiums, and other fees agreed upon by the employee and Union, upon written authorization by the affected City employee. Such deductions shall be made bi-weekly to coincide with the City's payroll cycle and shall be forwarded to the Union.

Article 13 – Retirement Benefit
The City of Exeter participates in the CalPERS retirement program. Members represented by this MOU participate in the CalPERS local government safety employee "3% at Age 55" plan if they meet the criteria of "classic" CalPERS members, as defined by the Public Employee Pension Reform Act (PEPRA) and related changes established by CalPERS in response to this legislation.

The current contract for "classic" members provides for a final compensation period of 36 months, sick leave credit, industrial disability, Optional Settlement 2W, and 1959 Survivor Benefit Level 3, among other elements.

Employees are responsible for payment of the full employee contribution and 3.0% of their salaries toward the EMPLOYER contribution to the plan.
"New" CalPERS members represented by this MOU receive an alternative benefit plan as mandated by CalPERS (2.7% at Age 57) with employee contributions also mandated at half of the normal cost rate rounded to the nearest quarter of one percent.

All employees are responsible for understanding their specific CalPERS benefit and should consult the City's Human Resources department for any clarifications. (The effects of PEPRA are essentially that plan premiums are less costly because "new" CalPERS members receive a diminished retirement benefit plan as compared to "classic" members.)
Except as modified by this agreement, retirement benefits shall remain in place as previously established, with no other changes during the term of this agreement in regard to employee contribution amounts or percentages.

Employees contemplating retirement are strongly urged to contact CalPERS directly to estimate retirement benefits and plan accordingly.

Article 14 - Health Benefits
The City began providing a dental/vision insurance coverage through Principal (dental) and VSP (vision) on July 01, 2019, per the plan presented to EPOA. This dental/vision benefit program will be reviewed by the City in the last quarter of each fiscal year to determine how it compares to other options. Current employees opting out of the health insurance plan will be "grandfathered in" and will continue to be eligible to receive the new dental/vision insurance coverage. Future employees, hired on or after July 1, June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

2019, will only qualify for this dental/vision insurance coverage if they also participate in the health insurance coverage.

In the course of negotiations, the City noted that the concept of a "cap" on City contributions to future medical benefit programs may be introduced. That discussion will occur at such time as plan changes are contemplated.

See Article 31 for reopener to meet and confer with respect to the City's and employee's contribution towards health insurance premium increases.

Article 15 – Deferred Compensation Match
The City agrees to match employees’ contributions into the City’s designated Deferred Compensation program in an amount up to $50.00 per bi-weekly pay period.

Article 16 – Sick Leave and Personal Leave
The City of Exeter Employee Rules & Regulations should be referred to for a general statement of policy regarding sick leave, as well as for information on eligibility.

All regular employees, upon completion of thirty (30) calendar days of continuous service, shall be eligible to utilize sick leave with pay.

Sick leave is currently accumulated at a rate of 8.00 hours per month (approximately 3.692 hours per biweekly pay period.)
Sick leave may be taken (deducted from the accrued sick leave bank) in increments of one-quarter hour (¼ hour, ½ hour, full hour) matching the time spent away from work due to illness or injury.

Sick leave accrual, as of the effective date of this agreement, will not be capped/limited for Employees in this bargaining unit.

If an employee becomes ill or injured during his/her approved vacation leave, those hours which he/she was ill or injured may, if requested by the employee and approved by the supervisor, be charged as sick leave provided that sufficient sick leave is available and the request is made and approved during the pay period in which the illness or injury was in effect.

Sick leave may be used as needed and approved to the point of full depletion, at which time the employee will no longer receive pay for time off work due to illness or injury (see also other sections that may apply such as those regarding disability.) If sick leave has been fully depleted and an illness or injury persists, vacation time may be requested by the employee. The City is under no obligation to grant the use of vacation time for an illness or injury but may do so on a discretionary basis.

Upon full depletion of accumulated sick leave, compensatory time, and vacation time, in regard to an illness or injury, an employee may- upon the recommendation of the employee's Department Head - be placed on medical leave of absence without pay for a period not to exceed sixty (60) days. If the employee is granted such unpaid leave, and at the end of this period is unable to return to work, he/she must request an extension of unpaid medical leave which will be subject to the approval of the City Administrator. Unpaid medical leave of absence is a discretionary leave, subject to the approval of the City based upon individual circumstances. If extended unpaid medical leave is granted, the employee June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

must notify the City of his/her intent and ability to return to work each thirty (30) days. If a request for unpaid medical leave is denied, and all sick leave, compensatory time, and vacation time have been fully depleted, the employee's service with the City shall be considered terminated.

The City reserves the right to require an employee to provide a medical professional certification of illness or physical incapacity when that employee has been absent from work for three (3) consecutive days in a work week. Such certification must be presented or transmitted to the City prior to the fourth day of absence in the work week.

In the event the affected employee did not see a medical practitioner, he/she may be required to sign a written affidavit confirming the dates and reasons for absence, and be put on notice that any future such absences (3 or more days or 24 hours) will require a written certification from a medical practitioner.

For the purposes of this section, a physician/medical practitioner includes a chiropractor licensed by the State of California.

If a physician's certificate is provided to the City, it must be a written document, delivered or sent electronically (email, fax, etc.) to the City Human Resources Office.

Upon separation from City employment, the employee will be paid as indicated for unused sick time hours remaining in his/her accumulated sick leave bank at the employee's current base rate of pay:

Years of Service Percentage to be Paid
0 to less than 5 Not Eligible
5 to less than 10 15.0%
10 to less than 15 20.0%
15 to lessthan 20 25.0%
20 and over 30.0%
A retiring employee should consider at the time of retirement the opportunity to convert all, or a portion, of unused sick leave into service credit as part of the City's contract with Cal PERS.

Should an employee covered by this agreement be killed in the line of duty, the City shall pay to the employee's spouse or beneficiary 50.0% of the employee's accumulated sick leave at their regular rate of pay at the time of passing.
• Other Uses of Sick Leave:

Each year, employees may use up to four (4) leave days from their paid sick leave bank as personal leave days. This is not a separate leave accrual, but an alternative allowed use of accumulated sick leave, for personal reasons other than illness or injury. To use sick leave as personal leave in this manner, employees must request and receive approval from their supervisor in advance. With supervisor approval, personal leave days may also be substituted for other previously scheduled leave, such as vacation leave.

Leave of absence for maternity leave will be covered under the previous sections of this article.

Maternity leave shall be considered a valid medical reason and appropriate use of accumulated sick leave. An expectant employee may work until she has a written request from her physician at which time she may utilize accumulated sick leave for absence from work. The employee may continue on sick leave until the doctor gives written permission to return to work or until leave June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

benefits are exhausted as provided above.
• Sick Leave Redemption
Unit members may elect to receive cash in lieu of up to sixty (60) hours of sick leave accrual each calendar year, subject to the terms and conditions in this section.

To receive cash in lieu of sick leave accrual, an employee must submit an irrevocable written election form no later than December 31st of the calendar year prior to the calendar year in which the employee wishes to receive cash in lieu of leave. To be eligible, the employee must as of the December 31st deadline have at least one-hundred sixty (160) hours of sick leave accrued, or sufficient hours to cover the duration of the elimination period for the disability insurance acquired by the EPOA, whichever is greater.

The cash in lieu will be payable in the last pay period of November the following calendar year.

Only leave hours already accrued in the calendar year for which an election is made may be cashed out. Cash-outs for leave hours accrued in a prior calendar year are not allowed. If a Unit member for any reason would not have accrued the full amount elected for cash-out during the current year, the cash-out amount will be reduced accordingly.

Article 17– Vacation Leave, Accrual Schedule, and Cap
The purpose of annual vacation leave isto allow an employee time to both mentally and physically refresh himself/herself in order that he/she be better able to carry out the duties of his/her position. To achieve this goal, it is the intention of the City to have an employee schedule a vacation for a period of at least one week.

All regular full-time employees, upon the completion of one year of continuous service, shall be eligible to utilize vacation leave. At the discretion of the Department Head and with approval of the City Administrator, an employee may utilize vacation leave prior to one year of service.

All regular part-time personnel will receive a pro rata share of vacation based on their average monthly hours worked. (Temporary and temporary part-time personnel shall not be eligible for annual vacation leave)
Vacation leave shall be accrued and credited at regular intervals by all regular employees who are on a pay status.

Employees covered by this agreement shall accrue vacation days according to the following schedule:

Completed Years of Service Annual Accrual Monthly Accrual Bi-Weekly 0 to less than 3 17 days 11 1/3 hours 5.23 hours
3 to less than 5 18 days 12 hours 5.54 hours
5 to less than 7 19 days 12 2/3 hours 5.85 hours
7 to less than 9 20 days 13 1/3 hours 6.15 hours
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

9 to less than 11 21 days 14 hours 6.46 hours
11 to less than 13 22 days 14 2/3 hours 6.77 hours
13 and above 23 days 15 1/3 hours 7.08 hours
The maximum number of vacation hours that a covered employee may accrue shall be 360 hours.

When reviewing and approving vacation requests, seniority will be considered first, all else being equal.

The City shall discourage any employee from working for another employer during his/her annual vacation.

Payment for accrued vacation upon separation shall be at the employee's current regular rate of pay.

Article 18 – Vacation Redemption
Unit members may elect to receive cash in lieu of up to eighty (80) hours of vacation leave accrual each calendar year, subject to the terms and conditions in this section.

To receive cash in lieu of vacation leave accrual, an employee must submit an irrevocable written election form no later than December 31st of the calendar year prior to the calendar year in which the employee wishes to receive cash in lieu of leave. To be eligible, the employee must as of the December 31 deadline have at least one-hundred sixty (160) hours of vacation leave accrued, and must have taken at least forty (40) hours of vacation leave during the previous year.

The cash in lieu will be payable in the last pay period of November the following calendar year. Only leave hours already accrued in the calendar year for which an election is made may be cashed out. Cashouts for leave hours accrued in a prior calendar year are not allowed. If a Unit member for any reason would not have accrued the full amount elected for cash-out during the current year, the cash-out amount will be reduced accordingly.

Article 19 - Workers Compensation
An employee of the Police Department who is entitled to the benefits of Labor Code Section 4850, who is absent from work by reason of injury or illness covered by Workers' Compensation, shall be allowed up to one (1) year of absence, as required by his/her condition. The City provides and will continue to provide accidental insurance to supplement income in addition to Workers' Compensation.

An employee of the Police Department who is absent from work by reason of an injury or illness covered by Workers' Compensation will continue to accrue sick leave and vacation benefits and consideration for normal salary increases as though he/she were not on leave of absence; but shall not receive holiday pay beyond regular pay for the time they are absent from regular full duty (holiday pay shall be pro­ rated accordingly.)
Whenever such disability on an employee continues for a period beyond one (1) year, the leave of absence may continue until the expiration of his/her accrued sick leave, vacation, and previously accrued compensatory time off for overtime, and paid days in lieu of holidays, calculated to the nearest one-half day, with compensation at the employee's regular rate of pay.

When it appears that the employee cannot return to work by the expiration of such allowance, disability June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

retirement shall be requested by the City to become effective at the expiration of these allowances, unless the employee applied for, or consents to, his/her retirement as on an earlier date, at which time he/she may be compensated for his/her accrued benefits at his/her regular rate of pay.

No employee of the Police Department shall be paid any disability indemnity under Workers' Compensation concurrently with wages or salary payments made by the City amounting to more than his/her regular pay at any time during his/her leave of absence.

No employee of the Police Department shall receive wage or salary payments from the City after a period of five (5) years from the date of injury, for any one injury.

Article 20 – Disability Coverage
The EPOA has elected to provide its own short and long-term disability insurance and make it available to all City of Exeter sworn personnel who qualify for the coverage under city policy at the same rate.

The EPOA agrees to provide the City a copy of the insurance policy once it is obtained and send an update within 10 days of the renewal date of the policy or give notice that the policy has not changed upon renewal.

Typical Timeline: An employee sustains a personal injury or suffers from a personal illness; • The employee consults with their physician, and their physician determines that the illness/injury is sufficiently serious as to cause them to be away from work for an extended period of time; The employee provides the Human Resources office with written documentation from the employee's physician describing the nature of the situation, the estimated time that the employee will need to be off work, and if applicable, the estimated date at which the employee may be able to return to work under a full or light duty work situation, including all specific work restrictions, if any;
• The employee utilizes accrued leave for the first thirty (30) days (during which time they continue to accrue sick leave/vacation, receive credit for holidays, pay into Cal PERS retirement, etc.) providing that the employee has leave available to cover this term. • Employees must notify the City Human Resources Office when they go on short term disability.

The employee will be allowed to utilize their accrued leave to supplement disability pay up to their base salary.
• After the initial 30-day period, the employee no longer accrues sick leave or vacation and is not paid for holidays. Also, their CalPERS contribution is put on hold except for any sick/vacation leave used to bridge the income gap with CalPERS contributions pro-rated to the leave used. The employee is responsible for continuing to make their employee contribution toward health benefits and any usual union dues. As stated in Article 21, continuation of health benefit coverage during any leave of absence must be specifically negotiated based upon the individual circumstances.
• The City continues to pay life Insurance premiums.

Miscellaneous Notes:
• Short-term disability benefits are made available to City of Exeter employees on a voluntary basis through one or more outside providers, with varying benefits and costs depending upon what is chosen by the employee. This coverage is optional and voluntary, and all costs are June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

borne by the employee. Each plan must be evaluated individually by the employee. • Sick leave donation may be available to an employee to bridge a gap in disability coverage, but that coverage should not be assumed by the employee.
• The employee should work closely with the City of Exeter Human Resources department regarding continuation of health benefits during the various phases of disability, as circumstances may vary.

Article 21 – Other Leaves of Absence
• Leave of Absence Without Pay
Leave of absence without pay may be granted in cases of emergency or where such absence would not be contrary to the best interests of the City. Such leave is not a right but a discretionary action by the City. Employees on authorized leave of absence without pay may not exceed such leave without expressed approval of the City Administrator. Employees on leave of absence without pay may not utilize other leave types within the approved leave period. Continuation of health benefit coverage during any leave of absence must be specifically negotiated based upon the individual circumstances.

Leave of absence without pay for one (1) week or less may be granted by the Department Head, based on the merit of the individual circumstances. Approval of such requests shall be reported immediately to the Human Resources office.

Leave of absence without pay in excess of one (1) week may be granted by the City Administrator on the merit of the individual circumstances, but in no case shall such leave be granted in excess of twelve (12) months in duration.
• Absence Without Leave
Absence from work without approved leave shall be considered to be without pay. Absence without leave for more than three (3) consecutive daysshall be grounds for termination of employment.
• Court Appearance
Regular full-time employees who are subpoenaed to appear as witnesses in the course of their official duties may be granted a leave of absence with pay from their assigned duties until released by the court. The employee shall remit all fees received for such appearances to the City within thirty (30) days from the termination of his/her services. Compensation for mileage or subsistence allowance shall not be considered a fee and may be retained by the employee.

Subpoenas for appearance in court on a civil matter unrelated to the employee's City duties, or on a criminal matter unrelated to the employee's City employment, will be accommodated, but appropriate compensatory time or vacation time must be taken during all absence from work.

Leave for Attendance at Industrial Accident Commission Hearing or Related Physical Examination
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Employees who have been injured in the course and scope of their employment with the City and who are required, as a result of such injury, to be absent from duty to take physical examinations required by the City's Workers Compensation insurer or the Industrial Accident Commission or to attend hearings related thereto, may be granted leave with pay for such absences by the City Administrator, when he/she determines such absences are appropriate and in the best interests of the City, and if the employee is in pay status at the time of the scheduled examination or hearing.

Article 22 - Holidays
The following are designated as official City of Exeter holidays:

January 1 (New Year's Day)
Third (3rd) Monday in January (Martin Luther King, Jr.'s Birthday) Third (3rd) Monday in February (George Washington's Birthday) Last Monday in May (Memorial Day)
July 4 (Independence Day)
First (1st) Monday in September (Labor Day)
November 11 (Veteran's Day)
Fourth (4th) Thursday and Friday in November (Thanksgiving) December 24 (Christmas Eve Day)
December 25 (Christmas Day)
December 31 (New Years Eve) – ½ day
• Birthday Floating Holiday
In addition to the official City of Exeter holidays, the City agrees to provide one shift of paid leave per fiscal year in recognition of the employee's birthday (similar to that which is done for other City employees) in the form of a floating holiday. The employee shall request this day off, on or near their birthdate, and the date used must be approved in advance by the employee's supervisor. Unused birthday leave does not accrue, and is lost at the conclusion of the fiscal year if not used. The day of leave is not an official holiday and should not be considered as such in regard to compensation for work on paid holiday, etc.

Article 23 – Compensation for Work on Paid Holiday
Unless otherwise provided within this agreement, Police Officers, Police Sergeants, and Detectives, will be compensated for their schedules that require working on holidays. These employees will receive eight (8) hours of holiday pay through the regular payroll for each City-recognized holiday that occurs in a given pay period, or four (4) hours of holiday pay for holidays the City recognizes as a half-day, whether or not the employee actually works on the holiday. Where an employee does work on the holiday, the employee will receive the holiday pay in addition to their regular wages. Consistent with City’s Rules and Regulations, employee benefits cease upon conclusion of the employee’s paid status.

Article 24 – Uniforms/Uniform Allowance
Employees will be entitled to an annual uniform contribution from the City of $1,200.00, paid biJune 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

weekly with their regular payroll check.

Article 25 - Educational/Training Incentive and Educational Reimbursement An educational/training incentive program shall be available to all Police Officers and Sergeants.

The educational/training incentive program shall be as follows:

A. A 2.5% salary increase, paid bi-weekly, shall be granted with the completion of an Associate's Degree in Police Science OR the completion of the Intermediate POST training and certification.

Compensation will begin after the Employee provides the City with the appropriate documentation showing completion.

B. An additional 2.5% salary increase, paid bi-weekly, shall be granted for a Bachelor's Degree in Public Administration, Criminal Justice and Administration, Business Administration, or related field with a major in Police Science, OR the completion of the Advanced POST training and certification. Compensation will begin after the Employee provides the City with the appropriate documentation showing completion.

C. In no case shall an employee be eligible for more than a total of 5.0% in educational/training incentives.

Educational reimbursement will be provided up to a maximum of $1,000.00 per fiscal/school year solely for use on tuition, books, and required class equipment with the purpose of providing a benefit to the employee’s job as determined by the City. Employees wishing to pursue such reimbursement may request City funds when registering for the course(s) or after completion of the course(s).

If the employee requests funds at the time of registration, they must submit documentation of the name, location, and cost of the course(s). The employee must also submit proof of successful completion of the course with a passing grade (letter grade "C" or better) upon completion. If the employee fails to complete the course(s) or does not complete the course(s) with a passing grade, the employee must return the funds to the City of Exeter. The City reserves the right to deduct any such amount due the City from the employee's payroll or next special check.

If the employee requests reimbursement for a course(s) after completion, they must submit documentation of the name, location, and cost along with evidence of successful completion of the course(s) with a passing grade.

If an employee completes an accelerated degree program, successfully receiving a bachelor's degree or master's degree as a result of such a program, reimbursement for allowable educational expenses (tuition, books, etc. directly paid to the program) may be extended to the single calendar year beyond completion of the program (at the reimbursement rate of $1,000.00 per fiscal year.) Article 26 - Bilingual Pay
Qualified and designated employees shall be granted a monthly bilingual pay allowance of $50.00, paid bi-weekly at a rate of $23.08. Employees in these designated positions must satisfactorily pass the City's established bilingual exam process. Qualification and designation shall be approved by the City Administrator.

Currently employees are eligible for bi-lingual pay who are fluent in the Spanish language. Employees June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

who are off work due to an injury or illness (work-related or otherwise) shall not be entitled to bilingual pay if they do not work any hours during the month in which bi-lingual pay is offered.

Article 27 – Retention Pay
Retention Pay shall be available to all Police Officers and Sergeants. Retention Pay is based on complete years of City of Exeter full-time, sworn law enforcement officer employment/service as a percentage of base wages as follows: 2.5% at each of 6, 10, and 15 years (up to a maximum of 7.5%).

Lateral officers’ prior full-time, sworn law enforcement officer employment/service will be counted toward years of service in determining retention pay.

Article 28 – Financial Hardship
The City agrees to maintain a process for granting Financial Hardship status to a qualifying employee.

Such status would allow an employee who successfully applies for such status (and whose application is approved by the Chief of Police and by the Exeter City Council) to request cash payment for vacation and compensatory time balances. Approved applications will have to meet established criteria for severity of hardship.

Article 29 – Steward Time for Union Business
Two designated Union Stewards shall be released two (2) hours per month for Union business.

Article 30 – Grievance Procedure
The Union agrees to utilize the established City of Exeter grievance procedure and forms, with the following modifications:

An EPOA-represented employee has thirty (30) days from the date of occurrence of a grievable event to initiate the grievance process. If more than thirty (30) days have passed since the date upon which the grievable event occurred, no grievance may be accepted by the City.

The City of Exeter procedure includes references to business days that may transpire between the various steps in the process (three business days to five business days depending upon the step.) For the purposes of this MOU, those references shall be replaced in all cases with a consistent designation of "seven (7) calendar days" for application to EPOA-represented employees in order to allow for their non-traditional shift work and days off.

Article 31 – Discipline Investigation Processes
The City agrees to adhere to the Peace Officer's Procedural Bill of Rights, Government Code Section 3300 et seq. In addition, all witness employees will be entitled to the representative of their choice during internal affairs interviews. All EPOA members will be entitled to the representative of their choice when being ordered to participate in interviews by any other agency. The Police Department and the City will endeavor to complete all internal affairs investigations within six (6) months.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Article 32- Random Drug Testing
The City of Exeter shall adopt a legally sound and operationally appropriate process for random drug testing of employees in specified job classifications (as determined and defined by law.) Article 33 – Re-Openers and Renegotiation
The parties agree to reopen and meet and confer with respect to the City's and employee's contribution towards health insurance premium increases. In the event there are health insurance premium increases, the parties agree to meet and confer on the implementation of the increases and each party's respective contributions no later than the end of November of each year with any changes effective on January 1st of the following year, unless agreed otherwise.

The parties agree to reopen and meet and confer with respect to Canine (K-9) Handler Compensation if/when a K9 position is filled.

Article 34 – Severability
If the effect of any provision of this Agreement shall be held to be invalid by any Court of competent jurisdiction, the remainder of the Agreement shall not be affected, and the parties shall meet and confer for the sole purpose of arriving at a mutually satisfactory replacement provision.

Article 35 – Enactment
It is agreed that the foregoing shall be submitted to both the City Council of the City of Exeter by the City Administrator or his representative, and to the Union membership by its representative Committee, for consideration and approval.

Executed this day of July 2026

FOR THE CITY OF EXETER FOR EPOA
Jason Ridenour, City
Administrator
President
ATTEST , Labor Relations Consultant
Francesca Quintana, City Clerk
June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

June 23, 2026
Wording for Agenda:

Public Hearing and Adoption of Resolution 2026-23, a
Resolution of the City Council of the City of Exeter Approving the 2026/2027 and 2027/2028 Two-Year Budget.

Submitting Department:

Administration/Finance
Contact Name:

Jason Ridenour, City Administrator
Janie Rodriguez, Finance Director
Staff recommend that City Council conduct a public hearing, review and discuss proposed budget and Capital Improvement Program, and adopt Resolution 2026-23 approving fiscal year 2026/2027 and 2027/2028 budget and Capital Improvement Program.

The 2026-2028 Biennial Budget is comprised of all City funds, including the General Fund, Special Revenue Funds, and Enterprise Funds. The proposed budget appropriation for fiscal year 2026/27 is $25,500,255 million and $21,431,551 million in fiscal year 2027/28. The proposed budget is balanced developed with a conservative and responsible approach for both revenues and expenditures while meeting the community’s needs and addressing the goals established by the City Council.

The City’s finances are generally comprised of two major components, which are General Fund and the Enterprise Funds, with the remaining non-discretionary funds designated for specific purposes. The General Fund has seen improvements through moderate increases in revenues and conservative expenditure of funds in recent years. The conservative approach along with the success of Measure P and the addition of one-time funding has assisted in the building of the reserve funds.

The Enterprise Funds have improved in recent years with rate increases that were implemented in 2020. The prior rate increase has assisted in providing funding for the Water, Sewer, and For action by:
☒City Council
Regular Session:
☐Consent Calendar
☐Regular Item
☒Public Hearing
Review:

City Administrator
(Initials Required)
___J.R.___
Agenda Item Number: J.1.

Department Recommendation:

Summary:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Sanitation Fund. The City has aging infrastructure and is currently undertaking a utility rate analysis on each of the utilities to continue to provide funding for essential maintenance, operation, and modernization of the City’s utilities. The proposed Capital Improvement Program (CIP) includes projects that will provide increased system reliability. The CIP includes significant projects for the Water and Sewer Funds. Highlights of the CIP for the Water Fund includes the replacement of Well 9, Tooleville Emergency Intertie, State Water Boards Planning Grant, and water meter replacement program. Highlights in the CIP for the Sewer Fund includes the replacement of the wastewater treatment plant bar screen, sewer line replacement and maintenance, and wastewater treatment plant maintenance. This represents a continued effort to improve the City’s infrastructure. The CIP for Streets includes Downtown ADA Parking improvements, completing design of Firebaugh Avenue reconstruction, downtown street tree maintenance, E Street Pedestrian Improvement Project, and annual street maintenance.

The proposed appropriations are included in the table below. This is the total amount of appropriations reflected in the proposed budget. Council may provide additional direction and input today as well as the City Council is able to make budget modifications throughout the year due to unforeseen events or circumstances. The budget is a living document, because fiscal circumstances change constantly and circumstances can dictate that changes to the budget must be made along the way.

Background:

Over the last several years, the City has made a concerted effort and implemented policies to improve the financial condition of the City. This continues the City’s charge to maintain financial reserves while preserving and improving services for the community. A draft budget and capital improvement program was presented and discussed by the City Council on March 24, 2026. The draft Measure P Budget was reviewed by the Measure P Committee on June 2, 2026.

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

General Fund
The City’s primary fund is the General Fund which supports general municipal services such as police, parks, recreation services, and general government. The General Fund proposed budget is balanced for both fiscal years and maintains the City’s reserve objective of 25% of annual expenditures. The General Fund uncommitted reserve funds available is in excess of $1,624,091 in fiscal year 2026/2027 and $1,641,380 in fiscal year 2027/2028, which is consistent with the City’s 25% of annual General Fund expenditure reserve policy.

Measure P
Measure P is a special revenue fund established to account for the one percent Transactions and Use Tax (Ordinance 694) approved by the voters of the City of Exeter in November of 2020.

This supplemental general sales tax measure was proposed and approved to continue funding public safety, streets, parks, building facility maintenance, and other essential City services.

Initially, conservative estimates forecasted Measure P would generate annual revenue of approximately $850,000; however, actual revenues exceeded the original projection ($1.6M in fiscal year 2021/2022, $1.8M in fiscal year 2022/2023, $1.9 in fiscal year 2023/2024, $1.7 in fiscal year 2024/2025, and estimated $1,782,800 in fiscal year 2025/2026), surpassing the original estimate by more than $750,000 annually. Since implementation in 2021, Measure P revenues have continued to support public safety staffing, recreation programs, parks, capital improvements, and equipment replacement.

The proposed budget Measure P Budget continues to provide funding for the Police Department and Code Enforcement staffing, Animal Control, Recreation Department staffing and software, park and grounds maintenance staffing, park and facility improvements, and funding for street improvement projects. The proposed budget increases funding for park maintenance and as well as provides funding for the development of an ADA compliant website and updated email domain for the City.
6,521,176
6,679,918
6,496,362
6,565,519
- 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 FY 2026/27
FY 2027/28
General Fund
Revenues vs. Expenditures
Expenditures Revenues
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Capital Improvement Plan (CIP)
The proposed CIP lays out a plan to implement capital projects for all funds of the City. The plan forecasts revenues, costs and projects through the two-year budget and three additional planning years. The City’s Water, Sewer and Road Funds’ CIPs will present the City’s plan for capital projects in those areas for the next six years. Continual prioritization and monitoring of the budgets is required to be able to effectively carry forward with the current proposed CIP.

The CIP is attached with planned projects over the next five years.

Water Fund projects planned for the coming years focus on increasing capacity, system maintenance to increase reliability, and replacement of equipment to support operational June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

efficiency. Notable projects include the replacement of Well 9, Tooleville Emergency Intertie Project , increased funding for the replacement of water meters (meters, registers, and MTUs), and continued system maintenance.

Sewer Fund projects planned for the coming years focus on system maintenance and reliability.

Notable projects include the replacement of the wastewater treatment plan bar screen. This is in addition to the dewatering screw press that was ordered earlier this year. The CIP also plans to fund maintenance of the wastewater treatment plant, sewer line replacement and maintenance, as well as ongoing maintenance of lift stations.

Streets projects include Downtown ADA Parking Improvement Projects, E Street Pedestrian Improvements Project, finalizing design and environmental review of Firebaugh Avenue Reconstruction Project, and Downtown Street Tree Maintenance Project, and annual street maintenance projects.

Budget Conclusion
The budget projection includes continued moderate growth based on financial projections.

While the City is in an overall sound financial position, we need to be cautious and evaluate expenditures that will have an impact on the City in the long term. Forecasts indicate long term moderate growth in revenues, but we recognize that factors outside of the City’s control, such as inflation and supply chain disruptions, can negatively impact the local economy and increase the cost of delivering services and projects for the community. The City has experienced a continued increase in health insurance costs as well as increases in the employer contribution for CalPERS. The City has planned and budgeted for the increases, but these areas should be monitored. Staff is optimistic about the City’s financial position, but we should also continue to be fiscally responsible by having a balanced budget, sufficient reserves, and monitoring expenses.

Adoption of the Fiscal Year 2026/27 and Fiscal Year 2027/28 Biennial Budget will authorize appropriations totaling $25,500,255 in fiscal year 2026/27 and $21,431,551 in fiscal year 2027/28 across all City funds. The proposed budget includes funding for ongoing operations, capital improvement projects, debt service obligations, equipment and vehicle replacement and other authorized expenditures. The budget reflects projected revenues and expenditures necessary to support City services and planned capital projects during the two-year budget.

March 24, 2026 – City Council Review of the Preliminary Biennial Budget for Fiscal Years 2026– 2027 and 2027–2028.
• Draft Fiscal Year 2026/27 and Fiscal Year 2027/2028 Budget and CIP Fiscal Impact:

Prior City Council Actions:

Attachments:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

• Resolution No. 2026-23
I move to adopt Resolution 2026-23 adopting the Fiscal Year 2026/27 and Fiscal Year 2027/2028 Budget and Capital Improvement Plan.

Recommended motion to be made by the City Council:

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

City of Exeter
Fiscal Year 2026/2027 & 2027/2028 Budget
Draft
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

TABLE OF CONTENTS
Introduction3
City Administrator's Budget Message4
City Overview6
History of the City7
Demographics8
Organizational Structure 13
Fund Structure 14
Basis of Budgeting 17
Financial Policies 19
Budget Process 20
Budget Overview 22
Executive Overview 23
Fund Summaries 25
All Funds Summary 26
General Fund 37
Enterprise Funds 46
Road Funds 50
Housing Funds 52
Special Revenue Funds 53
Internal service Fund 54
Measure P 55
Departments Summary 57
Mayor And City Council 58
City Administration 60
Finance 62
General Government 64
Police 68
Streets 72
Recreation 75
Parks 78
Public Work 82
Capital Improvement Program 88
Capital Improvement Plan Overview 89
Capital Improvement Program Five-Year Plan 91
Appendix 97
Glossary 98
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June 23, 2026 Regular Meeting of the Exeter City Council

INTRODUCTION
Introduction
FY27-28 Biennial Budget | Exeter Page 3
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

City Administrator's Budget Message
June 23, 2026
Mayor and City Council:

We are pleased to present to the Council the City of Exeter 2026-2027 and 2027-2028 two-year budget.  This budget provides the financial plan for the programs and services the Council has directed for the City of Exeter for the next two years.  This two-year budget presented is a balanced budget to continue to provide a sustainable fiscal plan for the future.

The General Fund Reserve has continued to grow at a moderate rate. The City experienced a small decline of 1.4% in sales tax revenue in fiscal year 2024-2025 and an estimated increase of sales tax revenue of 5.4% for fiscal year 2025-2026. Sales tax revenue is expected to increase at a modest rate of 2.9% for fiscal year 2026-2027 and 2.5% for fiscal year 2027-2028 based on sales tax projections.  Measure P revenues have bolstered funding for many General Fund type needs such as Public Safety, Code Enforcement, Road Improvements, Facilities and Recreation providing additional opportunities in these areas since being approved by the voters.  Measure P revenues increased by 6.6% in fiscal year 2024-2025 and is estimated to decline slightly by .2% for fiscal year 2025-2026 and .4% in fiscal year 2026-2027 and is estimated to increase at a rate of 2.7% in fiscal year 2027-2028. The City’s financial position remains strong due to conservative budgetary planning and spending.

Investing in City Enterprises
The City completed a rate analysis and implemented rate adjustments for water and wastewater utilities in 2019. The five-year rate adjustment concluded in 2024. The City is currently undergoing a rate study for water, wastewater, and solid waste.  This budget continues to provide for improvements in the City’s water and wastewater systems.  These backbone public works facilities need capital investment to continue to:

Address water and waste water system vulnerabilities
Improve water and waste water system stability and reliability Reduce water leaks
Sustain efficient and reliable systems into the future
The budget proposes to continue to address these issues with funding for the operational budget (day-to-day maintenance and operations) and implementation of a Capital Improvement Plan (CIP) going into the future.

Capital Improvement Plan (CIP)
This budget continues to propose a comprehensive approach to funding projects with a two-year budget implementation period and three additional years of planning included for each fund to improve the reliability of the City’s main infrastructure investments in Water, Sewer and transportation infrastructure.

The proposed capital plan totals $9.83 million for FY 2026/2027 and $5.47 million for FY 2027/28.

Staff is committed to pursuing grant opportunities to increase funding availability to complete projects that will benefit the community. Staff is currently pursuing an Active Transportation City Administrator's Budget Message
FY27-28 Biennial Budget | Exeter Page 4
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June 23, 2026 Regular Meeting of the Exeter City Council

grant for $10 million of improvements and park grants to improve City Park and Dobson Field.

Transportation projects to be funded include street maintenance, road preservation and striping, completion of the design of Firebaugh Avenue reconstruction, Downtown ADA Parking project, Downtown Street Tree Trimming, as well as the E Street Pedestrian Improvement Project. The CIP includes several projects to continue to improve the functionality and reliability of the water system. Notable projects include replacement of well 9, water meter, register, and MTU replacement program, State Planning Grant, and well maintenance. The increase in funding allocated to water meter, register, and MTU replacement program is planned to replace the required equipment over the next five years to increase operational efficiency. Sewer system improvements planned include the replacement of wastewater treatment plant bar screen, continued wastewater treatment plant maintenance, sewer line replacement, sewer equipment purchase and replacement, and lift station maintenance and equipment replacement. The General Fund CIP includes a proportional share of the modernization of accounting software to improve the efficiency of the Finance Department.

Future
As the City prepares the FY2026/2027 and FY2027/2028 budgets, the nation continues to be faced with inflationary pressures. Inflation, with the increase in the price of oil, has increased costs for the City.

Economic conditions for the next few years are uncertain, particularly with inflation and the volatility observed with the price of oil, the pragmatic implementation of the City’s fiscal policies and thoughtful budgeting strategies the City has followed for several years continues to provide an optimistic, but cautious, outlook for the next several years.  These practices continue to move the City forward in providing essential services even with the challenges that have occurred.

In addition, the City’s contributions to CalPERS UAL (Unfunded Asset Liability) is projected to increase each year.  The current year contribution amount is approximately $1.13M. It is projected increase to over $1.36 million by FY2029/2030. To cope with these increased costs as well as other costs that will increase with time, the City will need to be mindful to improve operations while keeping costs down as much as possible.

The City has continued to make improvements by:

1. Keeping the General Fund budget balanced

2. Maintaining and increasing the reserves in the General Fund

3. Completing rate increases in the Enterprise Funds in order to address system needs to maintain service as needed

4. Funding essential services in a manner that will continue to improve the City’s operations We are cautiously optimistic that the City will continue to improve in what could be a difficult fiscal period for many government agencies should inflation continue for an extended period of time.

Acknowledgements
We thank the City Council for their direction and efforts in developing this budget and continuing to improve the City organization and community.  Thank you to the City’s Executive team for their work on this budget and City staff for continuing to provide cost-effective, efficient, and sustainable services to the community we serve.

Sincerely,
Jason Ridenour
City Administrator
City Administrator's Budget Message
FY27-28 Biennial Budget | Exeter Page 5
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June 23, 2026 Regular Meeting of the Exeter City Council

City of Exeter Mission and Vision
Vision Statement
To protect, preserve and promote the historical charm of Small Town America in a safe, family-friendly atmosphere surrounded by natural beauty with access to year-round outdoor activities, rich with unique traditions and a high quality of life.

Mission Statement
In partnership with the community, the City of Exeter strives to protect, preserve, and promote the best quality of life enjoyed by the residents and visitors with teamwork, transparency and collaboration in a fiscally sustainable manner.

Exeter City Council Map
City Overview
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June 23, 2026 Regular Meeting of the Exeter City Council

History of City
Before the coming of European settlers, the area that is now Exeter was part of a vast plain where elk, antelope and deer grazed and spring wildflowers bloomed in profusion.  Native American people made their homes in the oak forest two miles north of the present town.

In 1888, as the railroad carved its way through the southern San Joaquin Valley, towns grew along its route.  D.W.

Parkhurst, representing the Southern Pacific Railroad, bought land from John Firebaugh, an early settler, and the town of Exeter was born, named after Parkhurst’s native Exeter, England.

The development of water resources and the planting of fruit trees and vines brought growth to the small community.

The first school was built in 1897, the high school district was organized in 1908, and the residents voted to incorporate in 1911.  Cattle ranching was an integral part of Exeter’s history.  The Gill Cattle Company of Exeter was established in the late 1800s and is still in operation.  Once the largest cattle ranching business in the United States, the company owned and leased more than six million acres of land in nine western states.

Exeter has long been recognized as the "Gateway to the Sequoias," serving as a welcoming stop for visitors traveling to Sequoia and Kings Canyon National Parks. This distinction continues to enhance tourism, support local businesses and strengthen the community's economy.

Boasting the finest navel oranges in the world, Exeter, California, has a rich agricultural heritage built on a hundred years of American tradition.  Exeter is known for growing the sweetest oranges in the world and also as the “Citrus Capital of the World”.

In 1996, Exeter launched its mural program as part of a downtown revitalization effort. Today, the City's collection of historic murals is recognized throughout California and celebrates the people, events and industries that shaped the community. The mural program will celebrate its 30th anniversary in 2026.

In 2011, Exeter paused to celebrate 100 years as an incorporated city.   A number of special events occurred throughout the year, including the planting of a Centennial Time Capsule, a Centennial parade, and a full day of activities in City Park culminating in a concert by the Sons of the San Joaquin.   Throughout the remainder of the year, additional Centennial-themed events took place to celebrate Exeter’s 100th birthday.

As the City looks to the future, Exeter continues to build upon its rich history while investing in infrastructure, public services, economic development, and quality-of-life improvements for residents and businesses. In 2026, the City will commemorate 115 years since incorporation, reflecting more than a century of community pride, local governance, and public service.

History of the City
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Population Overview

TOTAL POPULATION
10,258 -0.21%
vs. 2023

GROWTH RANK
280 out of 506 Municipalities in California
* Data Source: U.S. Census Bureau American Community Survey 5-year Data and the 2020, 2010, 2000, and 1990 Decennial Censuses

DAYTIME POPULATION
9,415
Daytime population represents the effect of persons coming into or leaving a community for work, entertainment, shopping, etc. during the typical workday. An increased daytime population puts greater demand on host community services which directly impacts operational costs. * Data Source: American Community Survey 5-year estimates 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2024 6k
7k
8k
9k
10k
11k
12k
Demographics
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POPULATION BY AGE GROUP
Aging affects the needs and lifestyle choices of residents. Municipalities must adjust and plan services accordingly. * Data Source: American Community Survey 5-year estimates 489
733
1,260
673 714
1,305
1,521
1,243
518
374
777
509
142
<5 5-9 10-14 15-19 20-2425-3435-4445-5455-5960-6465-7475-84 >85 0 500
1,000
1,500
2,000
Demographics
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Household Analysis

TOTAL HOUSEHOLDS
3,262
Municipalities must consider the dynamics of household types to plan for and provide services effectively. Household type also has a general correlation to income levels which affect the municipal tax base. -11%
lower than state average
-1%
lower than state average
-14%
lower than state average
-9%
lower than state average
* Data Source: American Community Survey 5-year estimates Family Households
48%
Married Couples
49%
Singles
20%
Senior Living Alone
9%
Demographics
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June 23, 2026 Regular Meeting of the Exeter City Council

Economic Analysis
Household income is a key data point in evaluating a community’s wealth and spending power. Pay levels and earnings typically vary by geographic regions and should be looked at in context of the overall cost of living.

HOUSEHOLD INCOME
Above $200,000
8% -59.18%
lower than state average
Median income
$75,769 -23.56%
lower than state average
Below $25,000
14% 10.79%
higher than state average
* Data Source: American Community Survey 5-year estimates Over $200,000
$150,000 to $200,000
$125,000 to $150,000
$100,000 to $125,000
$75,000 to $100,000
$50,000 to $75,000
$25,000 to $50,000
Below $25,000
Demographics
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June 23, 2026 Regular Meeting of the Exeter City Council

Housing Overview
2024 MEDIAN HOME VALUE
$307,600
* Data Source: 2024 US Census Bureau, American Community Survey. Home value data includes all types of owner-occupied housing.

HOME VALUE DISTRIBUTION
* Data Source: 2024 US Census Bureau, American Community Survey. Home value data includes all types of owner-occupied housing.

HOME OWNERS VS

RENTERS
Exeter State Avg.
45%
Rent
55%
Own
44%
Rent
56%
Own
* Data Source: 2024 US Census
Bureau, American Community
Survey. Home value data
includes all types of owneroccupied housing.
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
150K
200K
250K
300K
350K
22 0
163
282
460
249
268
130
13 22
175
> $1,000,000
$750,000 to $999,999
$500,000 to $749,999
$400,000 to $499,999
$300,000 to $399,999
$250,000 to $299,999
$200,000 to $249,999
$150,000 to $199,999
$100,000 to $149,999
$50,000 to $99,999
< $49,999
0 100 200 300 400 500
Demographics
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Organization Chart
Organizational Structure
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June 23, 2026 Regular Meeting of the Exeter City Council

Fund Structure
The City of Exeter has five main operating funds: a General Fund, three Enterprise Funds, and an Insurance Fund.  The remaining funds are being utilized to administer capital projects, grant activities and monitoring.

GENERAL FUND- Fund 104
The General Fund is used for all the general revenues of the City, not specifically levied or collected for other City funds and the related expenditures. The general fund accounts for all financial resources of a governmental unit which are not accounted for in another fund. The primary revenue sources are Property Tax, Vehicle License In-Lieu Property Taxes, and Sales Taxes.  Major City departments operate utilizing the General Fund: City Council, Administration, Finance, Police Department, Parks, Recreation, and Streets.

SPECIAL REVENUE FUNDS

ROAD FUNDS
Gas Tax – Fund 109
Established to account for the construction and improvement of streets and roads. Revenue is provided by funds received from state sales taxes on gasoline. Monies are derived from Sections 2103, 2105, 2106, 2107 and 2107.5 of the Streets and Highways Code. These revenues come from a gas tax placed on motor vehicle fuels. This fund receives money that is distributed to each region based on population and road miles. Funds are to be used only for costs related to construction, improvements and maintenance of streets and roads.

Transportation – Fund 113
Established to account for the expenditure on streets, roads, and bike facilities. Revenues are derived from 1/4 cents of statewide sales tax collected and returned to each county in compliance with the Local Transportation Development Act. Funds may be used for road and street purposes, including bike/pedestrian facilities and transit. This fund also receives other monies administered by the Tulare County Association of Governments (TCAG). The fund is to be used only for approved transportation projects.

Measure R - Fund 131
In November 2006, the voters of Tulare County authorized a ½ cent sales tax for transportation. This sales tax is shared within the County and an Oversight Committee was formed to ensure that the revenues and expenditures are spent as per the Measure. The local portion, 35% of the total county amount, is distributed to cities for local transportation projects. The City receives a portion of funds from 50% of the total of Measure R received in the county, based upon a voter approved project list.

Road Maintenance and Rehabilitation Act (SB1) - Fund 136 The Road Repair and Accountability Act of 2017 modified how California’s transportation system was funded. By way of increasing or indexing the fuel excise tax and a vehicle registration fee adjustment, SB-1 ensures additional transportation revenues are generated to better fund the maintenance and rehabilitation of the state’s local road infrastructure. It also lays out important grounds for accountability, efficiency and performance measures for California’s infrastructure investment. The funds are limited to road improvements as approved by the City Council.

Fund Structure
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June 23, 2026 Regular Meeting of the Exeter City Council

HOUSING FUNDS
Community Development Block Grant (CDBG) and HOME – Funds 111, 117 & 124 Established to account for the grant program income/proceeds from Housing and Community Development Department (HCD)/Department of Housing and Urban Development (HUD) to improve housing and community projects in qualifying areas of the City. Revenues provided are awarded through HCD from funding through HUD. The Community Development Block Program (CDBG) is authorized under Title 1 of the National Affordable Housing Act.

The primary objective of the CDBG program is the development of a viable urban community through the provision of decent housing, a suitable living environment and economic opportunity, principally for low and moderate income persons.

BEGIN Program - Fund 128
This fund was established to administer down-payment assistance loans to qualifying first-time low-and moderateincome homebuyers.

OTHER SPECIAL REVENUE FUNDS
Special Service District: Lighting & Landscape Maintenance Assessment Districts – Fund 140 Established to account for the revenues and expenditures associated with maintenance of landscape districts throughout the City. Revenue is collected from property owner-approved assessments. The fees are collected and expended by the district solely on the associated district maintenance costs.

CASp Program – Fund 135
Established to account for the $4 assessed for all business licenses as required by the State of California SB 1186. SB 1186 adds new rules and protections for business owners related to access compliance requirements set forth under the ADA, the California Building Code, and SB 1608.

COPS – Fund 137
The Citizens Option for Public Safety (COPS) program was originally adopted in AB3229 (Brulte) 1996 with funding from the state general fund. Front line law enforcement funds are allocated to cities, counties and five police protection districts on a population basis. In FY 2000/2001, the law was amended to provide a minimum frontline law enforcement allocation of $100,000 to any local agency receiving funding under the program.

Police Donations – Fund 138
This was established to account for revenues received from public donations of cash and property. Monies deposited in this fund are utilized for one-time police expenditures and are not part of the regular operating budget of the Police Department.

Facilities & Impact Fees - Funds 112, 120, and 201-209
These funds were established to account for impact fees paid by developers for landscaped medians, signals, railroad crossing improvements, bike paths, public facilities, storm drains and parks. Within these funds, impact fees are held for the improvement of various facilities. Funds are to be used only for the purpose for which the impact fee was collected.

Measure P – Fund 141
Fund Structure
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Measure P, which increased sales tax within the city limits by one percent to 8.75%, passed in November 2020. It was put in place mainly to provide additional funding for city services like public safety, street improvements, parks and building facility maintenance.

American Rescue Plan Act  – Fund 142
The City received one-time funding under the ARPA that provides a unique opportunity for strategic investments in long-lived assets and covering temporary operating shortfalls related to the COVID pandemic.  This fund was established to streamline the fund reporting and auditing.  All expense items budgeted under the ARPA Fund are considered one-time capital projects because all funds need to be committed by December 2024 following the funding guidelines.

ENTERPRISE FUNDS
The City has three Enterprise Funds to account for City operations financed and operated in a manner similar to a private business enterprise. The intent of the City is that the costs and expenses, including depreciation, of providing goods or services be primarily financed or recovered through user charges. All operational activities, providing goods or services, including but not limited to administration, operations, maintenance, financing and related debt services, billing and collections are accounted for in the respective funds. Operating and capital expenditures are only to be spent on the specific activities of the individual funds.

Sanitation - Fund 106
It was established to account for the operations of collecting and disposing of solid waste. Revenue is provided by user charges and limited grant funding.

Sewer - Fund 107
It was established to account for the treatment and disposal of wastewater. Revenue is provided by user charges, impact fees and limited grant funding. The wastewater treatment plant is located west of Belmont on Meyer Road.

Water - Fund 105
It was established to account for the operations of delivering potable drinking water. Revenue is provided by user charges, impact fees, and limited grant funding.

INTERNAL SERVICE FUND
The Internal Service Fund is used to finance and account for activities and services performed by a designated department within the City to another department in the City on a cost reimbursement basis.

Insurance - Fund 121
It was established to account for the insurance program activities for the City’s various types of insurance, such as health, disability, general liability, workers' compensation, and property.  The 25% reserve level goal does not apply to this fund, depending on the overall program and funding goals.

Fund Structure
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Basis of Budgeting

BUDGET APPROPRIATION CONTROL
Each fund’s appropriated budget is prepared on a detailed line item basis. Revenues are budgeted by source.

Expenditures are budgeted by department and class as follows: salaries and benefits, departmental operating, major operating, debt services, contract services, fleet expenditure, facilities, utilities, and capital projects.  Budget revisions at this level are subject to final review by the City Council. The legal level of control is by department within a fund.

Expenditures may not exceed appropriations at this level. Within these control levels, management may transfer appropriations without Council approval. Revisions to the budget can be made throughout the year.

The budgets for the operating funds and proprietary fund operations are prepared on a cash basis and expenditures/encumbrances basis. Revenues are budgeted in the year the receipt is expected; and expenditures, which include encumbrances, are budgeted in the year that the applicable purchase orders are expected to be issued.

The budget and actual financial statements are reported on the current basis. Unencumbered appropriations for annually budgeted funds lapse at fiscal year-end. Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative), the City is restricted as to the amount of annual appropriations from the proceeds of taxes. If appropriations from proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or returned to the taxpayers through revised tax rates, revised fee schedules or other refund arrangements.

ACCOUNTING VERSUS BUDGETARY BASIS
The modified accrual basis of accounting is used by all City Funds except for Enterprise Funds, which use a cash basis.

This means that revenues are recognized when they become both measurable and available. Measurable means the amount of the transaction can be determined and available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when liabilities are incurred, except that principal and interest payments on long-term debt are recognized as expenditures when due.

The accrual basis of accounting is utilized by all Enterprise and Internal Service Funds. This means that revenues are recorded when earned and that expenses are recorded at the time liabilities are incurred.

The City’s basis for budgeting is consistent with accounting principles generally accepted in the United States of America and with the City’s financial statements as presented in the Comprehensive Annual Financial Report.

Exceptions are as follows:

Capital expenditures within the Enterprise Funds and Internal Service Funds are recorded as assets on an accounting basis but are shown as expenditures on a budgetary basis.

Depreciation of capital assets and amortization of various deferred charges are recorded on an accounting basis only.

Principal payments on long-term debt within the Enterprise Funds and Internal Service Funds are applied to the outstanding liability on an accounting basis but are shown as expenditures on a budgetary basis.

The budget appropriates revenues and expenses for all the City’s funds (General, Special Revenue, Enterprise, etc.).

ACCOUNTING STRUCTURE AND TERMINOLOGY
The complexities of the account structure utilized by the City do not lend themselves to a narrative and straightforward description. However, some brief discussion is warranted to assist with reviewing the City’s budget. In the Departmental Budget Detail section of the Biennial Budget, expenditures are shown by the General Ledger (GL) account. In certain other sections of the Biennial Budget, such as the Revenue Summary, GL accounts may also be shown. These GL accounts are the fundamental building blocks through which the budget is constructed. The City’s GL structure includes four components: Fund, Department, Expense Object, and Sub-Expense Object.  All components contain three-digit numbers to properly account for various activities.  The revenues are being tracked Basis of Budgeting
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

under Fund and Revenue Source/Category levels, not Department levels, to facilitate revenue sharing among departments.  Data is presented in the Departmental Budget Detail at the Section level. Each of these objects and revenue source codes contain text descriptions. For expenditures, the description can be found next to the individual line item in the Departmental Budget Detail. For revenues, the object description is the category of revenue.

Basis of Budgeting
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Financial Policies
The City of Exeter strives for a stable financial environment in order to maintain continuity in operations. To that end, the City of Exeter strives to do the following in managing its finances:

1. Balanced Budget
The City will adopt a budget where ongoing revenues support ongoing expenses. If a budget is proposed that does not meet this criterion, it shall be noted in the budget’s adoption and a method to resolve this unsustainable budget will be stated.

2. Budget Reserve
The City recognizes that revenues will fluctuate. As a result, the City will seek to have an uncommitted reserve for all operating funds of at least 25% of expenses. The funding of this reserve will usually come from revenues in excess of expenditures or one-time revenues. If the City’s reserve falls below the 25% objective, it shall be noted in the budget’s adoption and a method to regain that level of reserve will be recommended.

3. One-time and Unpredictable Revenues
Large one-time or unpredictable revenues (more than $50,000) will only be used for one-time expenditures such as reserves, capital projects or specified length programs.

4. Enterprise Rates
The Enterprises will set their rates at a level to recover operating costs, fund an adequate reserve and maintain the City's capital infrastructure.

5. Investment Policy
The City will maintain and annually review its investment policy to assure that proper controls are in place to assure the safety and liquidity of the City’s cash assets.

6. Debt Management
The City will use debt sparingly and not to fund operating needs. Debt amortization will be capped for the useful life of the asset.

7. Annual Audit
To assure accountability and transparency, the City will annually conduct a financial audit.

Financial Policies
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Budget Timeline
January-February
The City completes its mid-year budget review, which covers the first six months of the fiscal year from July 1st through December 31. This is a comprehensive review of all revenue sources and expenses for each department and fund. The midyear review is an important milestone to have an in-depth analysis of budget progress. Although most revenue sources and expenses are predictable in nature, they may not be paid to or from the City uniformly throughout the year and can have other factors that can impact them. Therefore, economic factors, legislative changes, local events, among others, are all considered and evaluated for their possible impact on the current year's city budget. These data points are reviewed and compared to prior periods for trend analysis and other statistical measures. The Mid-Year Review is a citywide process that includes input from the Department Heads and is reviewed by the City Administrator. All these requests are then assimilated into a formal budget amendment presented to Council for approval.

With a better view of where the City is headed toward the end of the fiscal year, finance staff begins to make projections for revenue and expenditures in the next two years. The staff considers both quantitative and qualitative factors in these estimates. Work also begins with each department to gather requests for additions or changes to the Capital Improvement Program (CIP) which ultimately creates the Capital Budget. Finance staff also begins work to create and update budget request documents for each department to complete in March.

Additionally, the City receives substantial revenues from Measure P, a new funding stream to augment general funds including public safety and parks, recreation, and roads. During February, the finance staff and the City Administrator coordinate an annual Measure P Oversight Committee meeting to provide updates and gather input on the Measure P funding priorities. The results are compiled into a staff report to present to the City Council for its input and direction. This is an important step towards Measure P budgeting.

March
Typically, in March, finance staff compiles and analyzes the budget request documents from each department for both CIP and the Operation Budgets to create draft documents for the City Administrator to review. The City Administrator is then given a general status update based upon the preliminary budget with the budget requests compiled together for the first time. The City Administrator then begins the process with finance staff to review, prioritize, and discuss options with each department. From there, with the direction of the City Administrator, finance staff formalize the results into a document for City Council. The Capital Budget and Five-Year Capital Improvement Projection is first presented to Council in March to get direction on its inclusion in the overall budget of the City.

April
At this point, most budget items have been finalized by the City Administrator and the finance staff begins creating official reports, tables, charts, and other documents to prepare for final presentation and adoption by the City Council.

Last minute additions, changes, and updates are made with the intent of having the most complete budget possible to present. Labor negotiations, if applicable, should also be concluded by this point in order to be included in the budget for the next two
years.

May
The Proposed City Budget is typically rolled out sometime in May. Copies of the Proposed Budget are distributed to the City Council and community by way of Council Packets and the City’s website. Special budget hearings are scheduled for mid to late May, where the proposed budget is rolled out by the City Administrator and Director of Finance. Each City department is available to present or further explain their portion of the budget. The department budgets highlight department accomplishments from the past year, current status, plans, and requests for the next fiscal year. The budget hearing meetings are duly noticed public meetings that everyone is encouraged to attend, and Budget Process
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

ample opportunities are provided for the public to speak and engage. There are potentially two ways in which the Proposed Budget is revised before being adopted: the City Administrator may propose an amendment to the Proposed Budget or any member of the City Council makes a motion to add, alter, or remove appropriations for a particular program or project. Typical reasons for this would be a significant assumption that the budget has changed due to an event, such as legislative changes at the state level, an inadvertent omission of staff during the budget build process, or an unanticipated development in labor negotiations.

June
The proposed budget documents and reports are updated to reflect any changes from the prior meeting(s) and are then presented to the City Council for adoption. The City Council votes to adopt the budget as presented or with any modifications approved during the budget hearing process.

In addition to the annual budget, the City Council typically considers and adopts the following items:

Salary Schedule Table (establishes compensation levels for all employees and is required by State statute) Position Allocation Schedule
Memorandums of Understanding (MOUs) with labor groups
Fee Schedule
Appropriations Limit (Gann Limit), as calculated using State Department of Finance factors The City’s budget must be adopted by June 30th each year unless a special resolution is passed that extends appropriations into the new fiscal year. Once adopted, the Proposed Budget becomes the Adopted Budget and Finance Department staff enter all new appropriations into the financial system in time for the first day of the new fiscal year (July 1st). The Adopted Budget document is created from the Proposed, posted on the City’s website, and distributed to interested parties. The City’s biennial budget is adopted every June and covers two fiscal years beginning July 1st and ending June 30 of the 2nd budget year. The City Council authorizes all appropriations, which is the legal authority to spend public tax or rate dollars for a specific purpose. All appropriations lapse on June 30th every fiscal year and must be reauthorized by the City Council if still needed for the purpose for which they were initially approved. From time to time, it becomes necessary to recognize new revenue and request new appropriations that were not included in the Adopted Budget. Budget appropriations may be revised at any time during the year by taking a Budget Amendment Resolution to the City Council. The process to amend the budget starts with a staff request to the City Administrator, review by the Finance Department, and a staff report to the City Council justifying the request. Typical budget amendments include:

Receipt of a grant for a new project or program
Changes in the timing or progress of a capital project compared with budget estimates Addressing a significant unfunded need faced by the City There is typically one larger amendment affiliated with the mid-year review and there may be a need for multiple other smaller amendments as well. Once these are completed, the final revised budget is the official record and included in the audited financial statement report to City Council each fiscal year.

Budget Process
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

BUDGET OVERVIEW
Budget Overview
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Executive Overview
Every two years, the City of Exeter is required to appropriate biennial expenditure budgets which represent the maximum expenditure limit for the fiscal years.  A balanced budget means that the total resources available to the City must be sufficient to cover the budget expenditures.  Over the past several years, the City has reinforced budget principles to meet the service delivery needs of the community.

The two major components of the City’s finances are the General Fund and the Enterprise Funds, with the remaining non-discretionary funds essentially being passed through funding designated for specific purposes. The General Fund has seen improvements through gaining understanding and control of the budget. This has resulted in cost savings and, coupled with revenue increases, provided the opportunity for the Council to choose to significantly increase the reserve. Some of the significant increase in reserves over the last two years has been due to additional one-time funding that assisted in offsetting costs.

The Enterprise Funds have also demonstrated significant financial progress as a result of rate adjustments implemented over the past several years. Rate increases also occurred in the Sanitation Fund, which will also bring that fund back in the black over the next few years. While improvements in the Enterprise funds will take several years to come to full fruition, they are headed down the road to financial recovery. This recovery now provides the opportunity for development of a forecasting Capital Improvement Program (CIP) for planning projects that will provide increased system reliability. Implementation of this “new” CIP program will evolve and be improved over the next several years as planning, estimating, staffing and scheduling challenges are addressed to develop a consistent delivery of projects across the organization.

The improvements discussed above have stabilized the City’s fiscal position and could prove to be timely. With the increasing CalPERS unfunded liability payments, national supply chain issues, inflation and predictions of a recession, the City is currently in a better position to continue to make progress while potentially weathering some challenges.

Accomplishing this will require the City to continue managing fiscal resources well.

Table 1 “Proposed Appropriations," shows the total appropriations reflected in the budget presented.  The Council may provide additional direction and input in addition to holding a public hearing on the budget. The Council always has the ability to reshape the budgets as it sees fit throughout the year.

Table 1: FY2026-2027 and FY2027-2028 Proposed Appropriations:

FUND FY 2026-2027
FY 2027-
2028
General Fund $6,496,362 $6,565,519
Measure P 1,520,412 1,623,898
Road Funds 4,475,981 2,532,912
Housing Funds 653,000 704,344
Lighting & Landscape Maintenance
Assessment Districts 146,225 93,809
Other Special Revenue 214,562 204,598
Water Fund 5,825,439 4,246,062
Sewer Fund 3,024,071 2,270,964
Executive Overview
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

FUND FY 2026-2027
FY 2027-
2028
Sanitation Fund 1,813,989 1,818,325
Insurance 1,330,214 1,371,120
Totals $25,500,255 $21,431,551
Executive Overview
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

FUNDS SUMMARIES
Fund Summaries
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

All Funds Summary
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

All Funds Summary
Category FY 2025 Actual FY 2026 Projected FY 2027 Proposed FY 2028 Proposed GENERAL FUND $ 6,818,939 $ 7,735,709 $ 6,521,176 $ 6,679,918

PROPERTY TAX
CURRENT TAXES-SECURED $ 1,048,253 $ 1,096,654 $ 1,075,500 $ 1,139,500 CURRENT TAXES-UNSECURED $ 82,343 $ 84,843 $ 92,600 $ 98,100 PRIOR YEARS TAXES-SECURED $ 23,552 $ 23,657 $ 23,000 $ 23,700 PRIOR YEAR TAXES-UNSECURED $ 1,107 $ 1,219 $ 1,000 $ 1,100 PROPERTY TAX INTEREST $ 6,515 $ 5,425 $ 3,200 $ 3,300
PROPERTY TRANSFER 1430 $ 28,928 $ 33,702 $ 26,500 $ 27,800

SUPPLEMENTAL PROPERTY
TAXES $ 27,665 $ 32,267 $ 25,000 $ 26,000
PROPERTY TAX REAL 5380 $ 5,905 $ 5,940 $ 6,000 $ 6,000
STATE MOTOR VEHICLE IN LIEU $ 1,342,759 $ 1,422,039 $ 1,450,500 $ 1,479,500 Total PROPERTY TAX $ 2,567,027 $ 2,705,746 $ 2,703,300 $ 2,805,000 MISC
CRIME PREVENTION $ 347 $ 12 - -
CHILD PASSENGER SEAT (3051) $ 23 - $ 100 $ 100
AIRCRAFT 1450 $ 101 - - -
RENTS AND CONCESSIONS $ 39,806 $ 40,585 $ 31,700 $ 31,900

PROCEEDS FROM SALE OF
ASSETS $ 42,840 $ 17,400 - -
VEHICLE LICENSE FEE EXCESS $ 16,319 $ 15,824 $ 16,100 $ 16,400 POST REIMB TRAINING $ 40 $ 1,777 $ 5,000 $ 5,000
OTHER $ 1,070 $ 32,761 $ 100 $ 100

OTHER REBATES/INCENTIVE
PROG - $ 9 - -
Total MISC $ 100,547 $ 108,368 $ 53,000 $ 53,500

OTHER TAX
FIRE TAX $ 300,119 $ 311,863 $ 295,000 $ 300,000
FRANCHISE TAX $ 260,349 $ 254,700 $ 275,900 $ 281,400
REFUNDS $ 80,571 - - -
Total OTHER TAX $ 641,039 $ 566,563 $ 570,900 $ 581,400

SALES TAX
PROP 172 $ 134,489 $ 137,200 $ 141,900 $ 144,100
SALES AND USE TAX $ 1,057,816 $ 1,066,734 $ 1,097,748 $ 1,124,830 Total SALES TAX $ 1,192,305 $ 1,203,934 $ 1,239,648 $ 1,268,930 GRANT
STATE MANDATED REIMBURSE $ 24,900 $ 23,550 $ 22,500 $ 23,000 STATE GRANT - $ 20,263 - -
FEDERAL GRANT $ 2,196 - - -

OTHER STATE REIMBURSE HWY
65 $ 5,888 $ 5,888 $ 5,888 $ 5,888
Total GRANT $ 32,984 $ 49,701 $ 28,388 $ 28,888
TOT
TRANSIENT LODGING TAX $ 138,065 $ 141,210 $ 144,740 $ 145,700 Revenues by Fund
All Funds Summary
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council

Category FY 2025 Actual FY 2026 Projected FY 2027 Proposed FY 2028 Proposed Total TOT $ 138,065 $ 141,210 $ 144,740 $ 145,700
UUT
UTILITY TAX $ 813,668 $ 770,756 $ 808,000 $ 816,100
Total UUT $ 813,668 $ 770,756 $ 808,000 $ 816,100

LICENSE & FEES
BUSINESS LICENSE $ 69,599 $ 60,917 $ 64,500 $ 65,800
DOG LICENSE $ 2,659 $ 2,754 $ 2,500 $ 2,500
OTHER LICENSES & PERMITS $ 9,078 $ 9,755 $ 9,100 $ 9,200 Total LICENSE & FEES $ 81,336 $ 73,426 $ 76,100 $ 77,500 FINES
VEHICLE CODE FINES $ 7,651 $ 7,350 $ 8,100 $ 8,200
OTHER COURT FINES $ 454 $ 1,263 $ 500 $ 600
PARKING FINES $ 2,550 $ 2,992 $ 2,300 $ 2,300
RED LIGHT VIOLATION (3011) $ 121 - $ 100 $ 100
PUBLIC SAFETY FINES & FEES $ 12,855 $ 15,900 $ 13,300 $ 13,600 PROOF OF CORRECTION $ 74 $ 58 $ 100 $ 100
OTHER-ABATEMENT $ 58,427 $ 18,641 $ 7,000 $ 7,000
Total FINES $ 82,132 $ 46,204 $ 31,400 $ 31,900

INV EARNINGS
INVESTMENT EARNINGS $ 274,459 $ 209,000 $ 160,000 $ 160,000 Total INV EARNINGS $ 274,459 $ 209,000 $ 160,000 $ 160,000

TRANSFER
TRANSFER IN TRANSPORTAION $ 200,000 $ 200,000 $ 200,000 $ 200,000 TRANSFER IN GAS TAX FUND $ 130,039 $ 138,000 $ 175,000 $ 175,000 TRANSFER IN $ 61,503 $ 1,256,583 - -
Total TRANSFER $ 391,542 $ 1,594,583 $ 375,000 $ 375,000

REC REVENUE
RECREATION HOUSE RENT $ 6,000 $ 3,500 - -
RECREATION FEES $ 69,323 $ 57,551 $ 60,000 $ 60,000
Total REC REVENUE $ 75,323 $ 61,051 $ 60,000 $ 60,000

DONATIONS
OTHER-DONATIONS - $ 300 - -
Total DONATIONS - $ 300 - -

USER FEES
ZONING AND SUBDIVISION FEE $ 4,369 $ 8,904 $ 8,100 $ 8,100 STREET SWEEPING,LEAF PICKUP $ 90,611 $ 93,762 $ 94,900 $ 96,800 Total USER FEES $ 94,980 $ 102,666 $ 103,000 $ 104,900

SERVICE FEES
POLICE SERVICES $ 205,780 $ 123,647 $ 167,700 $ 171,100 Total SERVICE FEES $ 205,780 $ 123,647 $ 167,700 $ 171,100

USE OF MONEY & PROPERTY
INVEST UNREALIZED GAIN/LOSS $ 127,752 $ -21,446 - -
Total USE OF MONEY & PROPERTY $ 127,752 $ -21,446 - -
WATER FUND $ 8,059,337 $ 3,908,883 $ 5,433,909 $ 3,207,400 GRANT

STATE GRANT
REIMBURSEMENTS $ 4,533,039 $ 428,801 $ 2,152,909 -
All Funds Summary
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June 23, 2026 Regular Meeting of the Exeter City Council

June 23, 2026 Regular Meeting of the Exeter City Council