Exeter City Council
July 28, 2026

EXETER CITY COUNCIL

REGULAR MEETING AGENDA
July 28, 2026, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, July 28, 2026, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.

Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.

A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three (3) minutes. Please begin your comments by stating your name and providing your City of residence.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)

1. GC 54956.9(d)(2) – Conference with Legal Counsel
Re: Exposure to Litigation – Three (3) Cases (facts not known to potential plaintiffs)

2. GC 54956.9(d)(4) – Conference with Legal Counsel
Re: Potential Initiation of Litigation – Three (3) Cases

3. GC 54957.6 – Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett and Jason Ridenour
Employee Groups: All Represented and Unrepresented Employees

4. GC 54956.8 – Conference with Real Property Negotiators Property: 126 North ‘C’ Street Exeter California 93221/APN 138-093-009 Agency Negotiator: Jason Ridenour, City Administrator
Negotiating Parties: City of Exeter and Michael D. McCarthy Rentals LLC July 28, 2026 Regular Meeting of the Exeter City Council

Under Negotiation: Price and Terms and Conditions for the Potential Acquisition of Property

5. GC 54956.9 – Consideration of Liability Claims
Claimant: Erika Martinez
Claimed Against: City of Exeter
7:00 p.m.

D. CALL TO ORDER REGULAR SESSION
E. INVOCATION
F. PLEDGE OF ALLEGIANCE
G. PUBLIC COMMENTS
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.

In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.

H. SPECIAL PRESENTATIONS

1. Oath of Office for Police Officer Matthew Dunagan (p. 7) Presented by Chief Rob Schimpf

2. Employee of the Quarter Recognition of Amy Carter (pp. 8 – 9) Presented by Jason Ridenour, City Administrator
I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and July 28, 2026 Regular Meeting of the Exeter City Council

then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of June 28, 2026, Regular Meeting Minutes (pp. 10 – 15)

2. Approval of the Payment of Bills for June 17, 2026, June 26, 2026, July 10, 2026, and July 17, 2026 (pp. 16 – 39)

3. Approval of Payroll for the Periods of June 1, 2026, through June 14, 2026, June 15, 2026, through June 28, 2026, and June 29, 2026, through July 12, 2026 (pp. 40 – 67)

4. Approval of a Street Closure Request from Exeter Unified School District for the 2026 Exeter High School Homecoming Parade on September 4, 2026, Subject to the Conditions of Approval, and Approve a Street Closure Fee Waiver (pp. 68 – 81)

5. Adoption of Resolution No. 2026-25, A Resolution of the City Council of the City of Exeter Establishing Wages and Related Benefits for Employees of the Mid-Management Group (pp. 82 – 99)

6. Authorize the City Administrator (or designee) to Execute an Agreement with Gavin Tolbert's Tree Service in the Amount of $18,025.00 for Tree Trimming Services in the Downtown Area and Authorize a Total Project Budget of $19,827.50 to Include Contingency (pp. 100 – 155)

7. Authorize an Expenditure Toward the Fire Hydrant and Valve Repair and Replacement Project in the Amount of $8,436.00 Due to Unforeseen Circumstances (pp. 156 – 162)

8. Authorize the City Administrator (or their Designee) to Execute an Agreement with Gavin Tolbert’s Tree Service in the Amount of $13,660 for Tree Trimming Services in the Country View Estates No. 1 and 2 and Awbrey Estates Landscaping and Lighting Maintenance Assessment District (LLMAD) (pp. 163 – 179)

9. Adoption of Resolution No. 2026- 26, A Resolution of the City Council of the City of Exeter, Establishing Wages and Related Benefits for Employees of the Department Head Group (pp. 180 – 209)

10. Authorize the City Administrator (or their Designee) to Approve the Purchase and Installation of a New Mechanical Bar Screen from Warren & Baerg For the City's Wastewater Treatment Plant in the an Amount Not to Exceed $414, 529.78, Including a Base Cost of $345,441.48, with A 20% Contingency of $69,088.30 (pp. 210 – 217)

11. Adoption of Resolution No. 2026- 27, A Resolution of the City Council of the City of Exeter, Amending the City of Exeter Conflict of Interest Code to Incorporate Current Fair Political Practices Commission (FPPC) Model Language and Clarify Form 700 Filing Procedures (pp. 218 – 230)

12. Authorize Purchase of One (1) Utility Trailer for Citywide Maintenance and Department of Transportation (DOT) Compliance for a Total Cost of $15,742.57 (pp.231 – 235)

13. Authorize the Purchase of One (1) Pinpoint R Ground Penetrating Radar from Instrument Technology Corporation (ITC) for Non-Invasive Subsurface investigation in the amount of $20,522.04 (pp. 236 – 241)

14. Ratify the Emergency Purchase of Two (2) Variable Frequency Drives (VFDs) for City of Exeter Well 11 and Well 14 for a Total Project Cost of $35,130.00 (pp. 242 – 245)

15. Authorize the Purchase of One (1) Valve Exerciser from FasTool Now in the Amount of $11,749.04 to Maintaining Water System Valves Efficiency (pp. 246 – 250) July 28, 2026 Regular Meeting of the Exeter City Council

16. Adoption of Resolution 2026-31, A Resolution of the City Council of the City of Exeter, Authorizing the City Administrator (or their Designee) to File a Regional Surface Transportation Program (RSTP) Exchange Fund Claim Form for Fiscal Year 2025-2026 (pp. 251 – 257)

17. Receive and File the City Treasurer’s Report for June 2026 (pp. 258 – 261)

18. Authorization for the City Administrator to Execute an Amendment to the Contract for City Planning Services with Collins & Schoettler Planning Consultants/4Creeks, Inc. (pp. 262 – 273)

19. Authorization to Release a Request for Proposals (RFP) for City Planning Services (pp. 274 – 294)

20. Approval of Amendment No. 1 to the Employment Agreement between the City of Exeter and City Administrator Jason Ridenour (pp. 295 – 305)

21. Adoption of Resolution No. 2026-34, Adopting an Updated City of Exeter Salary Schedule Reflecting Negotiated Compensation Increases for Mid-Management and Department Head Employees and a Compensation Adjustment for the City Administrator (pp. 306 – 310)
J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Public Hearing to Consider:
1) Introduction and First Reading of Ordinance No. 720, An Ordinance of the City Council of the City of Exeter, Approving the Re-Zone and Re-Designation of Assessor Parcel Numbers 133-072-042, 135-190-063, 135-190-039, 135-190-037, to RM-1.5 High Density Residential, and 133-080-053 to RM-3 Medium Density Residential or Re-Zone of APN 135-190-038 to RM-1.5 High Density Residential and the Establishment of Chapter 17.59, “By-Right Approvals” in the Zoning Ordinance; 2) Introduction and First Reading of Ordinance No. 721, An Ordinance of the City of Exeter, Adopting a Zoning Text Amendment to Revise Section 17.18-03 to Allow Emergency Shelters as a Permitted Use in the R-M Zoning District per Planning Commission recommendation; and
3) Adoption of Resolution 2026-28, A Resolution of the City Council of the City of Exeter, Approving the 2023-2031 Exeter Housing Element (pp. 311 – 611) Presented by Josh McDonnell, Contract City Planner

2. Public Hearing to Consider:
1) The Levy and Collection of Assessments for Fiscal Year 2026-27 on Landscape and Lighting Maintenance Assessment Districts 98-01; 97-01; 91-01A; 91-01B; 08-01; 06- 01; 05-01; 05-02; 04-02; 04-03; 01-02; 23-01; 25-01; and 25-02; July 28, 2026 Regular Meeting of the Exeter City Council

2) Adoption of Resolution No. 2026-29, A Resolution of the City Council of the City of Exeter, Approving Engineer’s Reports and Confirming the Diagrams and Assessments Therein for Fiscal Year 2026-27; and
3) Adoption of Resolution No. 2026-30, A Resolution of the City Council of the City of Exeter, Certifying to the County of Tulare the Validity of the Legal Process Used to Place Direct Charges (Special Assessments) on the Secured Tax Roll (pp. 612 – 730) Presented by Javier Andrade, Contract City Engineer

3. Public Hearing to Consider Adoption of Resolution No. 2026-32, A Resolution of the City Council of the City of Exeter, Approving the City of Exeter Rate and Fee Schedule for Fiscal Year 2026/2027 (pp. 731 – 743)
Presented by Jason Ridenour, City Administrator

4. Consider Rejection of all Bids Received for City of Exeter Request for Bids (RFB) No. 26- 01 for the 2026 Reclamite Project (pp. 744 – 836)
Presented by Zachary Boudreaux, Public Works Director

5. Consider Adoption of Resolution No. 2026-33, A Resolution of the City Council of the City of Exeter, Awarding the Construction Contract for the City of Exeter Downtown ADA Parking Project to Advanced Engineering USA in the amount of $169,781.15, Including a 10% Construction Contingency, and 10% Construction Management, for a Total Project Budget of $203,737.39, and Authorizing the City Administrator to Execute the Contract and all Documents Necessary Thereto to Implement the Project (pp. 837 – 863) Presented by Javier Andrade, Contract City Engineer

6. Authorize the Public Works Department to begin implementing the City's Water Meter Modernization Project by Transitioning Existing Water Meters and Meter Transmission Units (MTUs) to a new Cellular Advanced Metering Infrastructure (AMI) System Utilizing HydroPro Solutions, in the Amount of $143,904.80 for the 2026/27 Fiscal Year (pp. 864 – 869)
Presented by Zachary Boudreaux, Public Works Director
K. CITY COUNCIL ITEMS OF INTEREST
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
M. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) ss.

City of Exeter )
July 28, 2026 Regular Meeting of the Exeter City Council

I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator’s Office; and that I posted this Agenda on the bulletin board outside of City Hall 137 N. F St. Exeter CA 93221 on July 24, 2026, and online on the City of Exeter website. _______________________________________________
Francesca Nevarez, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)592-9244. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II).

Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C St., Exeter CA 93221 during normal business hours.

July 28, 2026 Regular Meeting of the Exeter City Council

Oath of Office
I, Matthew Dunagan, do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.

Matthew Dunagan, Police Officer
State of California )
County of Tulare ) ss.

City of Exeter )
Subscribed and sworn before me this 28th of July 2026.

Francesca Nevarez, City Clerk
July 28, 2026 Regular Meeting of the Exeter City Council

Office of the Mayor
Address: PO Box 237, Exeter, CA 93221
Phone: (559)592-9244
City of Exeter Employee of the Quarter
Office Assistant Amy Carter
Amy joined the City of Exeter on March 16, 2005, as a Recreation Leader. She later transitioned to the Finance Department as an Office Assistant on October 12, 2020. Throughout her years of dedicated service with the city, Amy has proven to be a dependable, proactive, and collaborative team member who consistently welcomes new responsibilities and always provides support to her colleagues.

Over the years, Amy has continued to grow within the Finance Department, expanding her knowledge and taking on additional responsibilities. She has developed a strong understanding of front office operations, including processing payments, assisting customers, posting daily deposits, and supporting utility billing functions. Her attention to detail, reliability and knowledge of utility billing accounts have made her a valuable resource to both the department and the community.

During a time when the Finance Department has experienced significant staffing shortages, Amy has played an important role in ensuring the front office of the Finance Department continues to operate smoothly. She always comes to work with a great attitude, ready to help customers and consistently goes above and beyond to provide excellent service. Amy takes the extra steps necessary to ensure customers are taken care of by reaching out to other City departments or outside agencies when needed, helping connect them with resources and information they need.

Amy has also been a key source of stability during changes within the Finance Department. She provides essential support during utility billing penalty and shutoff days, helping ensure payments are processed promptly and that customer who resolve their accounts have their service restored before the end of the day.

We are incredibly proud and appreciative of Amy’s dedication, professionalism, and outstanding service to the City of Exeter and its residents. Her commitment to helping others and supporting her team exemplifies the qualities of an outstanding employee.

Congratulations, Amy, on being named Employee of the Quarter! July 28, 2026 Regular Meeting of the Exeter City Council

Amy Carter

EMPLOYEE OF THE QUARTER
This certificate is proudly presented to : MAYOR PRO TEM WILSON In grateful recognition of your outstanding dedication, professionalism, and exceptional service to the City of Exeter.

Your commitment to providing excellent customer service, supporting your fellow employees, and consistently going above and beyond in the performance of your duties reflects great credit upon yourself and the City. Your positive attitude, reliability, and unwavering dedication have made a meaningful difference to both your department and the community we serve.With sincere appreciation and congratulations on being named Employee of the Quarter.

Awarded this 28th day of July, 2026 in recognition of her exceptional contributions.

MAYOR JOHNSON Office Assistant COUNCIL MEMBER RIDDLE COUNCIL MEMBER LENTZ COUNCIL MEMBER ALVES July 28, 2026 Regular Meeting of the Exeter City Council

EXETER CITY COUNCIL

REGULAR MEETING AGENDA

ACTION MINUTES
June 23, 2026, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, June 23, 2026, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.

Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.

A. CALL TO ORDER CLOSED SESSION
Mayor called the closed session to order at 6:00 PM.

B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
No public comments were presented.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)

1. GC 54956.9(d)(4) – Conference with Legal Counsel. Re: Potential Initiation of Litigation – one case.

2. GC 54956.9(d)(2) – Conference with Legal Counsel – Exposure to Litigation – One Case re June 15, 2026 Notice of Violation from the U.S. Environmental Protection Agency, Region 9 Water Division, Drinking Water Section

3. GC 54957.6 – Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett and Jason Ridenour
Employee Groups: All Represented and Unrepresented Employees July 28, 2026 Regular Meeting of the Exeter City Council

7:00 p.m.

D. CALL TO ORDER REGULAR SESSION
Mayor Johnson called the regular session to order at 07:02 p.m. City Attorney Lew noted for the record that there was no reportable action taken out of closed session.

E. INVOCATION
Led by Pastor Whittenburg.

F. PLEDGE OF ALLEGIANCE
Led by Mayor.

G. PUBLIC COMMENT
Public comment from Jorge Lopez. Lopez addressed the City Council regarding rocks located in an alleyway near his property and his related concerns.

H. SPECIAL PRESENTATIONS
None.

I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of June 9, 2026, Regular Meeting Minutes (pp. 5 - 9)

2. Approval of the Payment of Bills for June 12, 2026 (pp. 10 - 20)

3. Approval of Payroll for the Period of May 18, 2026, through May 31, 2026 (pp. 21- 28)

4. Approval of Purchase of a 2026 Ford F-150 from Monarch Ford of Exeter in the Amount of $67,011.94. (pp. 29 - 33)

5. Approval of a Request to Conduct a Family Bike Ride Event with Rolling Street Closures on July 1, 2026, as Part of Exeter's America 250 (E250) Celebration (pp. 35 - 39)

6. Consider Authorization for the City to Enter into a One-year Agreement with Tulare County to Provide Emergency Dispatch and Communication Services (pp. 40 - 51)

7. Authorize the City Administrator to execute Amendment No. 2 with Neumo Group, LLC for application hosting and technology support services for the City’s financial management software in the amount of $45,343.92 for the period of July 1, 2026, through June 30, 2027. (pp. 52 - 75)

8. Consider Adoption of Resolution 2026-22, A Resolution of the City Council of the City of Exeter, Approving a Memorandum of Understanding Between the City of Exeter and the Exeter Police Officers Association for the Period of July 1, 2026, through June 30, 2028, July 28, 2026 Regular Meeting of the Exeter City Council

and Approving an Updated Salary Schedule for EPOA-Represented Classifications Effective July 1, 2026 (pp. 76 - 121)
Approval of Consent Calendar
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (5-0) AYE AYE AYE AYE AYE
J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Public Hearing and Adoption of Resolution 2026-23, a Resolution of the City Council of the City of Exeter Approving the 2026/2027 and 2027/2028 Two-Year Budget (pp. 122 - 234)
Presented by Janie Rodriguez, Finance Director
Finance Director provided a report for the Council and members of the public.

Mayor opened the public hearing at 7:28 p.m. No public comment was presented.

Mayor closed the public hearing at 7:28 p.m.

Adoption of Resolution No. 2026-23, A Resolution of the City Council of the City of Exeter Approving the 2026/2027 and 2027/2028 Two-Year Budget 1st 2nd Result JOHNSON WILSON ALVES RIDDLE LENTZ
JOHNSON ALVES (5-0) AYE AYE AYE AYE AYE

2. Public hearing to consider adoption of Resolution No. 2026-24, A Resolution of the City Council of the City of Exeter, establishing a Fiscal Year 2026/2027 General Fund Appropriation Limit of $12,311,808
Presented by Janie Rodriguez, Finance Director
Finance Director provided a report for the Council and members of the public.

Mayor opened the public hearing at 7:33 p.m. No public comments were presented.

Mayor closed the public hearing at 7:34 p.m.

July 28, 2026 Regular Meeting of the Exeter City Council

Adoption of Resolution No. 2026-24, A Resolution of the City Council of the City of Exeter, establishing a Fiscal Year 2026/2027 General Fund Appropriation Limit of $12,311,808
1st 2nd Result JOHNSON WILSON ALVES RIDDLE LENTZ
ALVES JOHNSON (5-0) AYE AYE AYE AYE AYE

3. Consider Acceptance of a $50,000 Donation and Improvements at Rose Garden Park (pp. 242 - 252)
Presented by Jason Ridenour, City Administrator
City Administrator provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

Authorization for the City Administrator to accept $50,000 donation from McWane Plant & Industrial and work with the City Engineer to design improvements based on the Exeter Parks Master Plan and approve the placement of a temporary project sign during construction and a plaque to be placed in the park as a component of the project. 1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (5-0) AYE AYE AYE AYE AYE

4. Authorization for the City Administrator to execute five-year extension and updated agreement to Cooperative Fire Protection Agreement with County of Tulare (pp. 253 - 327)
Presented by Jason Ridenour, City Administrator
City Administrator provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

Authorization for the City Administrator to execute the five-year extension and updated Cooperative Fire Protection Agreement with the County of Tulare to provide fire prevention and suppression services within the City of Exeter. 1st 2nd Result JOHNSON WILSON ALVES RIDDLE LENTZ
JOHNSON ALVES (5-0) AYE AYE AYE AYE AYE

5. Approval of a Contract with Ralph Gutierrez Water Service for Wastewater Treatment Facility Chief Operator Services, Authorize the City Administrator (or designee) to Execute the Agreement, and Approve Transitioning Drinking Water System Operations to in-house Staff (pp. 328 - 407)
Presented by Zach Boudreaux, Public Works Director
July 28, 2026 Regular Meeting of the Exeter City Council

Public Works Director provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

Approval of a Contract with Ralph Gutierrez Water Service for Wastewater Treatment Facility Chief Operator Services, Authorize the City Administrator (or designee) to Execute the Agreement, and Approve Transitioning Drinking Water System Operations to in-house Staff.
1st 2nd Result JOHNSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (5-0) AYE AYE AYE AYE AYE

6. Reconsideration of City of Exeter Participation in Tulare County Economic Development Corporation (TCEDC) (pp. 408 - 413)
Presented by Jason Ridenour, City Administrator
City Administrator provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

Approval to Notify the Tulare County Economic Development Corporation (TCEDC) of the City Council's Decision Not to Participate in TCEDC. 1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (4-1) AYE AYE NAY AYE AYE
K. CITY COUNCIL ITEMS OF INTEREST
Council Member Alves announced the upcoming Fourth of July Dinner event and encouraged community participation.

Mayor Pro Tem Wilson reported on upcoming and recent meetings and events, including and thanked City staff for their work in supporting City events.

Council Member Riddle provided updates on activities and meetings related to TCAG, TCRTA, and E250, announced the upcoming Family Bicycle Parade, and recognized community members and City leadership.

Council Member Lentz reported that recent Greater Kaweah Sustainable Groundwater Agency meetings had been canceled and noted his recent return from vacation.

Mayor Johnson announced upcoming Fourth of July community events, including the July 3rd Fireworks event.

July 28, 2026 Regular Meeting of the Exeter City Council

L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator, Public Works Director, Chief of Police, Finance Director, and City Attorney provided comments/reports.

M. REGULAR MEETING ADJOURNMENT
Mayor adjourned the meeting at 8:24 p.m.
____________________________
Francesca Nevarez, City Clerk
July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Approval of the Payment of Bills for June 17, 2026, June 26, 2026, July 10, 2026, and July 17, 2026.

Submitting Department:

Finance
Contact Name:

Janie Rodriguez, Finance Director
Staff recommends that the City Council approve the payment of bills in the following amount. • $4,519.48 dated June 17, 2026
• $205,300.62 dated June 26, 2026
• $306,204.75 dated July 10, 2026
• $472,567.30 dated July 10, 2026
• $473.00 dated July 17, 2026
The Finance Department has reviewed and compiled invoices and expenses for city operations for approval by the City Council, which are summarized and attached to this report. This action authorizes the disbursement of funds for routine and approved expenditures necessary to continue city services.

The payment of bills is recurring action presented to the City Council to ensure transparency and fiscal oversight of city expenditures. The item reflects payments made for various city services, supplies, utilities, and obligations incurred in the normal course of business. All bills have been reviewed by the Finance Department and are within budgeted appropriations.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.___
Agenda Item Number: I.2
Department Recommendation:

Summary:

Background:

July 28, 2026 Regular Meeting of the Exeter City Council

• Total amount: $989,065.15 dated June 17, 2026, June 26, 2026, July 10, 2026, and July 17, 2026
• Funding source: Various city departmental budgets
• Budget implications: All payments within the approved Fiscal Year 2025-2026 and Fisal Year 2026-2027 budgets. No additional appropriations are necessary.

The City Council routinely approves payment of bills during regular meetings. This item is part of the standard financial reporting and authorization process. • Payments for Publication dated June 17, 2026
• Payments for Publication dated June 26, 2026
• Payments for Publication dated July 10, 2026
• Payments for Publication dated July 17, 2026
I move to approve the payment of bills in the amount of $989,065.15 dated June 17, 2026, June 26, 2026, July 10, 2026, and July 17, 2026.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/06/2026 10:11:37 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 061726 Comment... EMD 06/17/2026
Approval Date for Report........... 06 17 2026
Payments Through Date.............. 06 17 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 061726 COMMENT... EMD 06/17/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
M-06172026-168 EMD 06/17/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/06/2026 10:11:37 Payments for Publication GL335R-V08.23 PAGE Approved on 6/17/2026 for Payments Through 6/17/2026
Vendor Name Description Amount
EMD NETWORKING SERVICES, INC. JUN 2026 MONTHLY BILL 4,519.48 ** Final Totals... 4,519.48
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/06/2026 10:11:37 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 4
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/06/2026 10:11:37 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 1,129.88
105 WATER FUND 1,468.83
106 SANITATION FUND 451.94
107 SEWER FUND 1,468.83
TOTAL ALL FUNDS 4,519.48
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 4,519.48
TOTAL ALL BANKS 4,519.48
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
06/26/2026 14:17:11 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 062626 Comment... CHECK RUN 06/26/2026
Approval Date for Report........... 06 26 2026
Payments Through Date.............. 06 26 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 062626 COMMENT... CHECK RUN 06/26/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-06262026-177 CHECK RUN 06/26/2026
Run Instructions:

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July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/26/2026 14:17:12 Payments for Publication GL335R-V08.23 PAGE Approved on 6/26/2026 for Payments Through 6/26/2026
Vendor Name Description Amount
ADVENTIST HEALTH TULARE MAY 2026 LAB FEES 765.00
AFLAC JUN 2026 AFLAC 2,784.00
AT&T MAY 2026 LIVESCAN 422.98
AUTOZONE INC E16-LOADED STRUT ASSEMBL 724.69
BANC OF AMERICA LEASING PAYMENT 49 PRINCIPAL 46,351.61
BLUE SHIELD OF CALIFORNIA 7/1/26-7/31/26 41,940.68
BSK ASSOCIATES UCMR5 EPA 533/537.1 3,189.00
BUZZ KILL PEST CONTROL MAY 1907 W MEYER PEST CO 238.00
CARDOZA/ PAUL REP MAINLINE/ZONELIN-GV 966.19
CIVICA LAW GROUP, APC MAY 528 D ST CODE ENFORC 834.70
COLLINS & SCHOETTLER APR 2026 CITY PLANNING 10,104.00
CONSENSUS CLOUD SOLUTIONS EFAX JUN MAINTENANCE FEE 154.71 COUNTY OF TULARE MAY MAIL MONTHLY BILL 14,293.30
DATA TICKET, INC APR CITATION PROCESSING 162.12
DE CASTRO/ LISA SOCCER REFUND-AYDEN CAST 67.00
DEPT OF JUSTICE MAY FINGERPRINTS-PD 373.00
EMPLOYER DRIVEN SOLUTIONS JULY 2026 COVERAGE 985.00
EWING IRRIGATION PRODUCTS INC HUNTER WIFI CNTL-ORCHARD 525.25 EXETER MERCANTILE CO. BROOM/DUSTPAN-PD 48.27
EXETER MOTORS, INC. E26-PUMP ASY/ROTOR ASY 1,446.54
FERGUSON US HOLDINGS, INC LF 2 BRZ RPZ BFP ASSY QT 1,881.57 FIRST CHOICE AUTO BODY & PAINT E13-PAINT/BODY LABOR 800.31 FRONTIER CALIFORNIA INC. 1705-6/16/26-7/15/26 1,715.01
FUSION CONNECT, INC 0966-6/18-7/17/26 487.04
GIEFER/ MICHAEL GIEFER ADPP JULY 2026 4,461.77
GOLDSTROM/ NORM JUN MILEAGE REIMBURSEMEN 44.95
GREEN BOX RENTALS INC 6/15/26-7/14/26 STRG 228.38
HERR PEDERSEN & BERGLUND, LLP MAY 26 PERSONNEL MATTER 300.00 HYDRAULIC CONTROLS, INC. SIZE 4 TO 20 MEGACRIMP 373.53
KEY EVIDENCE LOCK & SAFE, INC. 3 PRIMUS KEY/5 DND KEY 104.00 LIEBERT CASSIDY WHITMORE 7/26-6/27 ERC MEMBERSHIP 8,505.00 MCMASTER-CARR SUPPLY COMPANY PADLOCK/MASTER LOCK-PARK 501.31 MILLION DOLLAR ROOFING INC ROOF REPAIR-FIRE DEPT 13,900.00 MINERAL KING PUBLISHING INC PN-FY26/27 BOB/CIP BUDGT 341.00 MOORE TWINING ASSOCIATES, INC GROSS ALPHA 10 DAY 5,794.00 PACE SUPPLY CORP. ULTRA FLEX CPLG FORD 1,539.73
PRINCIPAL LIFE INSURANCE CO. JULY PREMIUM-29 4,055.04
PROFORCE MARKETING INC A7 MALE PANL SET 1,093.91
QUAD KNOPF ENGINEERING 250008 25 CITY ENG TRANS 1,535.60 SEQUOIA DOOR, INC. SC1 KEYS-SENIOR CENTER 36.70
SERVIAM BY WRIGHT LLP APR 2026-333 PALM 678.70
SIERRA SANITATION, INC 6/15-7/12/26-SCROTH PARK 1,121.51 SIMMONS TIRE SERVICE LP 1641206 RACK & PINION 4,867.87
SOUTHERN CALIFORNIA EDISON 4714-5/13/26-6/11/26 314.80
T-MOBILE PD 5/21/26-6/20/26 CELL 1,779.15
TELSTAR INSTRUMENTS W11-INSTA BREAKER/TRANSF 2,644.00
ULINE TRANSPORT CHAIN/BINDER 2,345.70
UNIVAR SOLUTIONS USA INC JUN SOD HYPO 1906 W MYER 8,702.27 July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/26/2026 14:17:12 Payments for Publication GL335R-V08.23 PAGE Approved on 6/26/2026 for Payments Through 6/26/2026
Vendor Name Description Amount
USA BLUEBOOK DISCHARGE TUBING 500FT 449.86
VALLEY EXPETEC JUL MONTHLY BILLING 8,321.87
** Final Totals... 205,300.62
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
6/26/2026 14:17:12 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 211
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
06/26/2026 14:17:12 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 53,567.25
105 WATER FUND 71,372.60
106 SANITATION FUND 1,684.86
107 SEWER FUND 15,496.50
109 GAS TAX FUND 76.59
121 INSURANCE FUND 46,980.72
140 LANDSCAPE AND LIGHTING DISTR 1,245.60
141 MEASURE P 14,876.50
TOTAL ALL FUNDS 205,300.62
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 205,300.62
TOTAL ALL BANKS 205,300.62
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/10/2026 10:18:45 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 071026 Comment... CHECK RUN @FY@07/10/2026 Approval Date for Report........... 07 10 2026
Payments Through Date.............. 07 10 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 071026 COMMENT... CHECK RUN @FY@07/10/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-07102026-224 @FY@CHECK RUN 07/10/2026
Run Instructions:

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July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/10/2026 10:18:45 Payments for Publication GL335R-V08.23 PAGE Approved on 7/10/2026 for Payments Through 7/10/2026
Vendor Name Description Amount
ANDREDE-RAMIREZ/ JESSENIA @FY@UB DEPOSIT REFUND 134.54
AUTOZONE INC @FY@E11-75W140 GEAR OIL 229.34
BLAKENSHIP III/ CHARLES B @FY@UB DEPOSIT REFUND 60.55
BSK ASSOCIATES @FY@HPC SIMPLATE/NITRATE 475.31
CALIFORNIA TURF EQUIPMENT @FY@8 BERMUDA SEED 50LBS 6,596.15 CITY OF EXETER @FY@5/18-6/18/26 GV 3 3,815.48
CITY OF VISALIA @FY@MAY EUTHANASIA FEE 402.00
COLLINS & SCHOETTLER @FY@MAR 2026 CITY PLANNI 26,220.00 CONSOLIDATED TESTING @FY@2HP BERKELEY PUMP 2,275.75
COUNTY OF TULARE @FY@E4/E7/E11-INST DIGIT 4,150.14
COZADAMS CLEANING LLC @FY@JUN 2026 CLEANING SE 910.00
CULLIGAN @FY@JUN FD WTR SERVICE 265.20
DATA TICKET, INC @FY@MAY CITATION PROCESS 177.50
DEPT OF JUSTICE @FY@ MAY BLOOD ALCOHOL 35.00
DIVISION OF STATE ARCHITECT @FY@APR-JUN 26 $4 DSA FE 26.40 ELITE CORPORATE MEDICAL SERV @FY@JUN MEDICAL FEE-53 1,404.50 EWING IRRIGATION PRODUCTS INC @FY@PR TORO POPUP/IRRITR 4,131.20 EXETER MERCANTILE CO. @FY@BRUSHCUTTER-CITY PRK 2,448.22 FERGUSON US HOLDINGS, INC @FY@LF 2 BRS WOG THRD 544.92
FIRST CHOICE AUTO BODY & PAINT @FY@E9-PAINT/BODY LABOR 1,811.09 FP MAILING SOLUTIONS @FY@6/15-9/14/26 POSTBAS 114.05
FRESNO OXYGEN @FY@"B" ACET CYLS 52.75
HAAKER EQUIP CO @FY@VACTOR TRK-EMERG REP 15,490.93
HORTON/ JACE @FY@UB REFUND DEPOSIT 120.55
JACK GRIGGS INC @FY@JUNE 2026 GAS 15,015.03
JORGENSEN COMPANY @FY@FIRE HYDRANT TEST 290.88
KEY EVIDENCE LOCK & SAFE, INC. @FY@ELECT/STRRM LOCK-DOB 2,115.28 LEMUS/ YESENIA @FY@UB REFUND DEPOSIT 33.41
LMG AG PRODUCTS INC @FY@SATELLITE HYDROCAP 1,249.88
MARK HULL @FY@VIDEO/IMAGE FOR 2025 1,400.00
MCGEE REFRIGERATION INC @FY@ROUTINE SERV-ICE MAC 721.75 MID VALLEY DISPOSAL, LLC @FY@JUN 2026 MID VALLEY 124,859.48 MINERAL KING PUBLISHING INC @FY@6/24 PN-RATE&FEE SCH 242.00 PACE SUPPLY CORP. @FY@FIRE HYD DRY CLOW 4,986.68
PENA'S DISPOSAL INC @FY@PD JUN 2026 SHRED 156.38
PFEIFFER/ JEFFREY AND JEANETTE @FY@SQUIRREL EXT-DOBSON 1,500.00 PHILPOT/ BARBARA @FY@UB REFUND DEPOSIT 31.01
PROFORCE MARKETING INC @FY@SBA II A7 MALE PANEL 3,280.41 PROVOST & PRITCHARD @FY@MAY 2026 TOOLEVILLE 2,633.40
QUINTANA/ FRANCESCA @FY@CSJVRMA-MILEAGE REIM 68.59
RDO EQUIPMENT CO. @FY@HOSE VAC AG SUC 570.57
SCA OF CA, LLC @FY@JUN 2026 AIR SWEEPIN 4,750.00
SELF-HELP ENTERPRISES @FY@MAY26 16004 ACT DELI 3,533.86 SEQUOIA APPAREL, INC @FY@SPARKLER RUN SHIRTS 1,681.68
SIERRA SANITATION, INC @FY@6/8/26 REPLCMNT-SCRO 2,227.00 SONIA DOWLING @FY@GRIMSLEY-BCKGRND INV 1,500.00
SOUTHERN CALIFORNIA EDISON @FY@9143-5/12/26-6/10/26 54,123.41 SOUTHERN CALIFORNIA GAS CO. @FY@1600-5/28/26-6/26/26 643.58 July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/10/2026 10:18:45 Payments for Publication GL335R-V08.23 PAGE Approved on 7/10/2026 for Payments Through 7/10/2026
Vendor Name Description Amount
STAPLES, INC. @FY@ COPY PAPER/DATASTIC 392.97
TELSTAR INSTRUMENTS @FY@W13-PROGRAM MOTOR 927.02
ULINE @FY@MANUEL UTILITY PUMP 452.64
UNIFIRST CORPORATION @FY@6/30/26 UNIFORM CLEA 1,006.36
UNITED STATES TREASURY @FY@2ND QTR PCORI FEE 107.52
UNIVAR SOLUTIONS USA INC @FY@JUN SOD HYPO WELL 13 2,138.57 USA BLUEBOOK @FY@PVC BALL VALVE 301.16
WALLACE/ LINDA @FY@UB REFUND DEPOSIT 351.96
WIGHTMAN/ MATTHEW @FY@UB DEPOSIT REFUND 103.56
WIZIX TECHONOLOGY GROUP INC @FY@ADM 6/1-6/30/26 OVER 917.14 ** Final Totals... 306,204.75
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/10/2026 10:18:45 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 295
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/10/2026 10:18:45 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 84,300.43
105 WATER FUND 40,964.16
106 SANITATION FUND 122,815.35
107 SEWER FUND 33,664.54
109 GAS TAX FUND 9,037.03
111 CDBG REVOLVING FUND 662.20
116 LOW/MODERATE HOUSING FUND 366.60
117 FTHB PROGRAM INCOME FUND 594.23
118 HOME FUND 1,885.03
121 INSURANCE FUND 1,512.02
128 GRANTS 25.80
140 LANDSCAPE AND LIGHTING DISTR 3,681.44
141 MEASURE P 6,695.92
TOTAL ALL FUNDS 306,204.75
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 306,204.75
TOTAL ALL BANKS 306,204.75
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/09/2026 15:48:20 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 071026 Comment... CHECK RUN 07/10/2026
Approval Date for Report........... 07 10 2026
Payments Through Date.............. 07 10 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 071026 COMMENT... CHECK RUN 07/10/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-07102026-225 CHECK RUN 07/10/2026
Run Instructions:

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July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/09/2026 15:48:20 Payments for Publication GL335R-V08.23 PAGE Approved on 7/10/2026 for Payments Through 7/10/2026
Vendor Name Description Amount
AAA QUALITY SERVICES 6/28/26-7/25/26 CITY PAR 714.38
C.L.E.A. JULY 2026 LT DISABILITY 97.50
CALIFORNIA TURF EQUIPMENT FAST FEED TRIMMER HEAD 206.70 CD-DATA NAVIG ACCT 8/2026-8/2027 2,399.00
CENTRAL CAL WATERWORKS, INC CPO JULY 2026 WTR 17,682.46 CITY OF VISALIA JUL 2026 ANIMAL SERVICES 17,107.69
CSJVRMA 26/27 1ST QTR PROPERTY 361,295.00
EXETER MOTORS, INC. 2026 FORD F-150-PW 67,011.94
JC SUPPLY PRODUCTS LLC ASPHALT KIT 410.59
MINERAL KING PUBLISHING INC SUBSC RENEW 7/26-7/27 50.00 STANDARD INSURANCE CO. JULY 2026 LIFE INSURANCE 2,780.22 VAST NETWORKS JUL 2026 FD INTERNET 2,500.00
WIZIX TECHONOLOGY GROUP INC ADMIN 7/1-7/31/26 BASE 311.82 ** Final Totals... 472,567.30
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/09/2026 15:48:20 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 50
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/09/2026 15:48:20 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 5,369.33
105 WATER FUND 43,016.21
106 SANITATION FUND 3.59
107 SEWER FUND 42,995.26
121 INSURANCE FUND 364,075.22
141 MEASURE P 17,107.69
TOTAL ALL FUNDS 472,567.30
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 472,567.30
TOTAL ALL BANKS 472,567.30
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/17/2026 10:10:33 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 071726 Comment... CHECK RUN 07/17/2026
Approval Date for Report........... 07 17 2026
Payments Through Date.............. 07 17 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 071726 COMMENT... CHECK RUN 07/17/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-07172026-297 CHECK RUN 07/17/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/17/2026 10:10:33 Payments for Publication GL335R-V08.23 PAGE Approved on 7/17/2026 for Payments Through 7/17/2026
Vendor Name Description Amount
BROWN/ ANDREW PER DIEM-POST TRAINING 473.00
** Final Totals... 473.00
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/17/2026 10:10:33 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 1
July 28, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/17/2026 10:10:33 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 473.00
TOTAL ALL FUNDS 473.00
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 473.00
TOTAL ALL BANKS 473.00
July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Approval of Payroll for the Periods of June 1, 2026, through June 14, 2026, June 15, 2026, through June 28, 2026, and June 29, 2026, through July 12, 2026.

Submitting Department:

Finance
Contact Name:

Janie Rodriguez, Finance Director
Staff recommends that the City Council approve payroll for the periods of June 1, 2026 to June 14, 2026, June 15, 2026 to June 28, 2026, and June 29, 2026 to July 12, 2026, in the following amounts.
• $92,619.43 for June 1, 2026, through June 14, 2026, period with a check date of June 18, 2026.
• $2,551.82 for June 15, 2026, through June 28, 2026, period with a check date of June 26, 2026.
• $90,605.60 for June 15, 2026, through June 28, 2026, period with a check date of July 2, 2026.
• $8,006.42 for June 29, 2026, through July 12, 2026, period with a check date of July 8, 2026.
• $ 91,926.55 for June 29, 2026, through July 12, 2026, period with a check date of July 17, 2026.

This item requests City Council approval of payroll expenditures incurred during the pay periods of June 1, 2026, through June 14, 2026, June 15, 2026, through June 28, 2026, and June 29, 2026 through July 12, 2026, timely approval ensures the city remains compliant with labor obligations and continues uninterrupted compensation to employees.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.__
Agenda Item Number: I.3
Department Recommendation:

Summary:

July 28, 2026 Regular Meeting of the Exeter City Council

The City of Exeter processes payroll on a biweekly basis. City Council approval is required for each payroll cycle as part of the City’s fiscal oversight procedures. The current payroll covers all regular full-time, part-time, and temporary employees for the specified pay period. • Total payroll amount: $285,709.82 (for June 1, 2026, through June 14, 2026, June 15, 2026, through June 28, 2026, and June 29, 2026 through July 12, 2026, payroll periods) • Funding source: Approved departmental salary budgets
• Budget implications: Payroll is within the adopted Fiscal Year 2025-2026 and Fiscal Year 2026-2027 budgets; no additional funds are required.

Payroll approval is a standing item brought to the City Council regularly to ensure accountability and continuity of operations.
• Payroll Register for the period of June 1, 2026, through June 14, 2026. • Payroll Registers for the period of June 15, 2026, through June 28, 2026. • Payroll Registers for the period of June 29, 2026, through July 12, 2026.

I move to approve payroll for the periods of June 1, 2026, through June 14, 2026, June 15, 2026, through June 28, 2026, and June 29, 2026, through July 12, 2026, in the amount of $285,709.82.

Background:

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/17/2026 14.06.32 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 6/01/2026- 6/14/2026 CHECK DATE 6/18/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
1892 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1893 241.91 COLEMAN/DEWAYNE 728 1
TOTALS FOR CHECK FORM: CHEK

NEGOTIABLE CHECKS COUNTS
241.91 *EMPLOYEE CHECKS 1

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
305.60 **TOTAL NEGOTIABLE CHECKS 2

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
305.60 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/17/2026 14.06.32 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 6/01/2026- 6/14/2026 CHECK DATE 6/18/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
54946 195.00 CLOCEA 4 1 VENDOR STUB ONLY
54947 336.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 54948 192.94 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 54949 2,250.82 ARIAS/CHRISTINA 730 1 STUB ONLY
54950 2,819.91 QUINTANA FRANCESCA N 742 1 STUB ONLY
54951 4,709.32 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
54952 1,481.25 CARTER/AMY JO 502 1 STUB ONLY
54953 2,955.95 HERNANDEZ/XOCHITL 306 1 STUB ONLY
54954 1,507.47 RAMOS LEON/YOSENIA 776 1 STUB ONLY
54955 3,907.20 RODRIGUEZ/JANIE 786 1 STUB ONLY
54956 1,674.95 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
54957 413.59 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
54958 1,786.86 BROWN/ANDREW EUGENE 762 1 STUB ONLY
54959 2,575.96 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
54960 1,710.73 CARRETERO/VANESSA 402 1 STUB ONLY
54961 1,485.78 DUNAGAN/MATTHEW THOMAS 787 1 STUB ONLY
54962 1,662.90 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
54963 3,366.25 HEINKS/RYAN DAVID 765 1 STUB ONLY
54964 1,662.90 HERNANDEZ/ANDY 780 1 STUB ONLY
54965 1,252.28 HILL/HANNAH GRACE 747 1 STUB ONLY
54966 1,694.83 LINARES/FRANCISCO JR 772 1 STUB ONLY
54967 2,276.43 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
54968 3,449.46 MOORE/ROBERT HARRY 764 1 STUB ONLY
54969 2,115.50 MORALES/SKYLEENA ROSE 779 1 STUB ONLY
54970 2,899.95 PRIDEAUX/TRACI 448 1 STUB ONLY
54971 415.38 QUALLS/DAYMON 607 1 STUB ONLY
54972 4,363.36 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
54973 2,192.48 SHIELDS/ZION 708 1 STUB ONLY
54974 2,630.43 VILLARREAL/ISIDRO 707 1 STUB ONLY
54975 2,424.21 ALDRIDGE/GARY 618 1 STUB ONLY
54976 3,653.85 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
54977 1,385.97 GOLDSTROM/NORMAN 629 1 STUB ONLY
54978 1,845.52 HUGGINS/KYLE AARON 621 1 STUB ONLY
54979 2,512.36 MILLAN/MARCUS 622 1 STUB ONLY
54980 1,401.23 WENDT/EDDIE 626 1 STUB ONLY
54981 148.27 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
54982 62.43 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
54983 1,735.05 GARVER/ELIJAH 712 1 STUB ONLY
54984 148.27 MADRIGAL/GRACE EMMA 784 1 STUB ONLY
54985 1,808.88 ARROYO/MARIE 623 1 STUB ONLY
54986 1,533.56 QUIROZ/PATRICK P 512 1 STUB ONLY
54987 1,978.54 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
54988 2,355.60 RAMIREZ/JUAN 608 1 STUB ONLY
54989 782.89 RIVERA/RYAN 733 1 STUB ONLY
54990 3,335.82 HIFNER/CHRISTOPHER 736 1 STUB ONLY
54991 565.18 RUBIO/IVAN 750 1 STUB ONLY
54992 1,606.94 CREECH/JACE W 777 1 STUB ONLY
54993 1,727.87 MCCOOL/JASPER JAX 785 1 STUB ONLY
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/17/2026 14.06.32 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 6/01/2026- 6/14/2026 CHECK DATE 6/18/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
54994 1,315.51 RANGEL/JOSE A 775 1 STUB ONLY
TOTALS FOR CHECK FORM: STUB

NEGOTIABLE CHECKS COUNTS

0.00 *EMPLOYEE CHECKS 0

0.00 *VENDOR CHECKS 0

0.00 *BANK CHECKS 0

0.00 **TOTAL NEGOTIABLE CHECKS 0

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0

0.00 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS
91,589.89 *DIRECT DEPOSIT STUBS 46
723.94 *VENDOR DIR DEP STUBS 3
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/17/2026 14.06.32 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/01/2026- 6/14/2026 CHECK DATE 6/18/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP
1 104 74,821.01 54,279.59 54,037.68
1 105 7,676.58 14,278.18 14,278.18
1 106 .00 1,150.35 1,150.35
1 107 .00 10,672.95 10,672.95
1 121 .00 2,231.81 2,231.81
1 141 9,334.21 9,218.92 9,218.92
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/17/2026 14.06.32 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/01/2026- 6/14/2026 CHECK DATE 6/18/2026

EMR FUND DEPT HOME FULL PART TEMP FEMALE

CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,780.05 3 2
1 104 403 FINANCE 11,940.41 5 1 5
1 104 421 POLICE 37,541.48 16 1 4
1 104 431 STREET 13,223.14 4 2
1 104 471 RECREATION 2,335.93 1 4 2
1 105 461 WATER 7,676.58 4 1
1 141 405 CODE ENFORCEMENT 782.89 1
1 141 421 POLICE 3,335.82 1
1 141 471 RECREATION LEADER 565.18 1
1 141 472 PARKS 4,650.32 3
TOTAL 91,831.80 39 8 14
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/17/2026 14.06.32 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/01/2026- 6/14/2026 CHECK DATE 6/18/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP

GRAND TOTALS

NEGOTIABLE CHECKS COUNTS
241.91 *EMPLOYEE CHECKS 1

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
305.60 **TOTAL NEGOTIABLE CHECKS 2

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
305.60 ***GRAND TOTAL

NON-NEGOTIABLE CHECKS
91,589.89 *DIRECT DEPOSIT STUBS 46
723.94 *VENDOR DIR DEP STUBS 3
92,313.83 **TOTAL NON-NEGOTIABLE CHECKS 49

NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
241.91 *EMPLOYEE CHECKS 1

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
91,589.89 *DIRECT DEPOSIT STUBS 46
723.94 *VENDOR DIR DEP STUBS 3
92,619.43 ***TOTAL NEGOTIABLE & NON-NEGOT 51

0.00 *OTHER CHECKS 0
92,619.43 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 14
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/26/2026 12.12.28 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 6/15/2026- 6/28/2026 CHECK DATE 6/26/2026

DIRECT DEPOSIT IS TURNED OFF

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
1894 19.50 CLOCEA 4 1 VENDOR CHECK
1895 1,315.51 RANGEL/JOSE A 775 1
1896 1,216.81 RANGEL/JOSE A 775 2
TOTALS FOR CHECK FORM: CHEK

NEGOTIABLE CHECKS COUNTS
2,532.32 *EMPLOYEE CHECKS 2

19.50 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
2,551.82 **TOTAL NEGOTIABLE CHECKS 3

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
2,551.82 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/26/2026 12.12.28 PAGE 2 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/15/2026- 6/28/2026 CHECK DATE 6/26/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP
1 141 2,532.32 2,532.32 .00
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/26/2026 12.12.28 PAGE 3 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/15/2026- 6/28/2026 CHECK DATE 6/26/2026

EMR FUND DEPT HOME FULL PART TEMP FEMALE

CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 141 472 PARKS 2,532.32 1
TOTAL 2,532.32 1
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-06/26/2026 12.12.28 PAGE 4 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/15/2026- 6/28/2026 CHECK DATE 6/26/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP

GRAND TOTALS

NEGOTIABLE CHECKS COUNTS
2,532.32 *EMPLOYEE CHECKS 2

19.50 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
2,551.82 **TOTAL NEGOTIABLE CHECKS 3

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
2,551.82 ***GRAND TOTAL

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0

0.00 **TOTAL NON-NEGOTIABLE CHECKS 0

NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
2,532.32 *EMPLOYEE CHECKS 2

19.50 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
2,551.82 ***TOTAL NEGOTIABLE & NON-NEGOT 3

0.00 *OTHER CHECKS 0
2,551.82 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 0
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/01/2026 13.27.20 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 6/15/2026- 6/28/2026 CHECK DATE 7/02/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
1897 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1898 55.41 JOHNSON/JACOB 739 1
1899 62.43 COLEMAN/DEWAYNE 728 1
TOTALS FOR CHECK FORM: CHEK

NEGOTIABLE CHECKS COUNTS
117.84 *EMPLOYEE CHECKS 2

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
181.53 **TOTAL NEGOTIABLE CHECKS 3

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
181.53 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/01/2026 13.27.20 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 6/15/2026- 6/28/2026 CHECK DATE 7/02/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
54995 175.50 CLOCEA 4 1 VENDOR STUB ONLY
54996 336.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 54997 192.94 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 54998 2,245.57 ARIAS/CHRISTINA 730 1 STUB ONLY
54999 2,819.91 QUINTANA FRANCESCA N 742 1 STUB ONLY
55000 4,709.32 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
55001 1,481.25 CARTER/AMY JO 502 1 STUB ONLY
55002 2,955.95 HERNANDEZ/XOCHITL 306 1 STUB ONLY
55003 1,507.47 RAMOS LEON/YOSENIA 776 1 STUB ONLY
55004 3,907.20 RODRIGUEZ/JANIE 786 1 STUB ONLY
55005 1,714.42 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
55006 421.39 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
55007 1,786.86 BROWN/ANDREW EUGENE 762 1 STUB ONLY
55008 2,863.45 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
55009 1,710.73 CARRETERO/VANESSA 402 1 STUB ONLY
55010 1,775.65 DONLEY/COLLIN BRENT 788 1 STUB ONLY
55011 1,986.91 DUNAGAN/MATTHEW THOMAS 787 1 STUB ONLY
55012 2,364.44 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
55013 3,030.71 HEINKS/RYAN DAVID 765 1 STUB ONLY
55014 1,662.90 HERNANDEZ/ANDY 780 1 STUB ONLY
55015 1,252.28 HILL/HANNAH GRACE 747 1 STUB ONLY
55016 2,047.58 LINARES/FRANCISCO JR 772 1 STUB ONLY
55017 1,966.59 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
55018 3,449.46 MOORE/ROBERT HARRY 764 1 STUB ONLY
55019 1,726.91 MORALES/SKYLEENA ROSE 779 1 STUB ONLY
55020 2,327.77 PRIDEAUX/TRACI 448 1 STUB ONLY
55021 4,363.36 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
55022 2,116.40 SHIELDS/ZION 708 1 STUB ONLY
55023 2,451.48 VILLARREAL/ISIDRO 707 1 STUB ONLY
55024 2,745.67 ALDRIDGE/GARY 618 1 STUB ONLY
55025 3,710.76 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
55026 1,845.52 HUGGINS/KYLE AARON 621 1 STUB ONLY
55027 2,512.36 MILLAN/MARCUS 622 1 STUB ONLY
55028 1,236.38 WENDT/EDDIE 626 1 STUB ONLY
55029 93.64 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
55030 62.43 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
55031 1,607.49 GARVER/ELIJAH 712 1 STUB ONLY
55032 62.43 HANEY/CAMERON GARRETT B 789 1 STUB ONLY
55033 31.21 MADRIGAL/GRACE EMMA 784 1 STUB ONLY
55034 1,808.88 ARROYO/MARIE 623 1 STUB ONLY
55035 1,528.31 QUIROZ/PATRICK P 512 1 STUB ONLY
55036 3,092.16 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
55037 1,889.59 RAMIREZ/JUAN 608 1 STUB ONLY
55038 782.89 RIVERA/RYAN 733 1 STUB ONLY
55039 2,447.69 HIFNER/CHRISTOPHER 736 1 STUB ONLY
55040 553.36 RUBIO/IVAN 750 1 STUB ONLY
55041 1,339.60 CREECH/JACE W 777 1 STUB ONLY
55042 1,600.16 MCCOOL/JASPER JAX 785 1 STUB ONLY
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/01/2026 13.27.20 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 6/15/2026- 6/28/2026 CHECK DATE 7/02/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
55043 123.14 RANGEL/JOSE A 775 1 STUB ONLY
TOTALS FOR CHECK FORM: STUB

NEGOTIABLE CHECKS COUNTS

0.00 *EMPLOYEE CHECKS 0

0.00 *VENDOR CHECKS 0

0.00 *BANK CHECKS 0

0.00 **TOTAL NEGOTIABLE CHECKS 0

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0

0.00 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS
89,719.63 *DIRECT DEPOSIT STUBS 46
704.44 *VENDOR DIR DEP STUBS 3
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/01/2026 13.27.20 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 6/15/2026- 6/28/2026 CHECK DATE 7/02/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP
1 104 74,671.69 53,151.21 53,033.37
1 105 8,318.94 14,288.98 14,288.98
1 106 .00 1,156.37 1,156.37
1 107 .00 12,163.11 12,163.11
1 121 .00 2,230.96 2,230.96
1 141 6,846.84 6,846.84 6,846.84
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/01/2026 13.27.20 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 6/15/2026- 6/28/2026 CHECK DATE 7/02/2026

EMR FUND DEPT HOME FULL PART TEMP FEMALE

CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 401 CITY COUNCIL 55.41 1
1 104 402 ADMINISTRATION 9,774.80 3 2
1 104 403 FINANCE 11,987.68 5 1 5
1 104 421 POLICE 38,883.48 17 4
1 104 431 STREET 12,050.69 4 1
1 104 471 RECREATION 1,919.63 1 5 2
1 105 461 WATER 8,318.94 4 1
1 141 405 CODE ENFORCEMENT 782.89 1
1 141 421 POLICE 2,447.69 1
1 141 471 RECREATION LEADER 553.36 1
1 141 472 PARKS 3,062.90 3
TOTAL 89,837.47 40 8 14
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/01/2026 13.27.20 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 6/15/2026- 6/28/2026 CHECK DATE 7/02/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP

GRAND TOTALS

NEGOTIABLE CHECKS COUNTS
117.84 *EMPLOYEE CHECKS 2

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
181.53 **TOTAL NEGOTIABLE CHECKS 3

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
181.53 ***GRAND TOTAL

NON-NEGOTIABLE CHECKS
89,719.63 *DIRECT DEPOSIT STUBS 46
704.44 *VENDOR DIR DEP STUBS 3
90,424.07 **TOTAL NON-NEGOTIABLE CHECKS 49

NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
117.84 *EMPLOYEE CHECKS 2

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
89,719.63 *DIRECT DEPOSIT STUBS 46
704.44 *VENDOR DIR DEP STUBS 3
90,605.60 ***TOTAL NEGOTIABLE & NON-NEGOT 52

0.00 *OTHER CHECKS 0
90,605.60 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 14
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/09/2026 12.10.22 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 6/29/2026- 7/12/2026 CHECK DATE 7/08/2026

DIRECT DEPOSIT IS TURNED OFF

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
1900 28.00 EXETER POLICE OFFICER AS 3 1 VENDOR CHECK
1901 17.54 EXETER POLICE OFFICER AS 3A 1 VENDOR CHECK
1902 2,539.92 PRIDEAUX/TRACI 448 1
1903 5,420.96 PRIDEAUX/TRACI 448 2
TOTALS FOR CHECK FORM: CHEK

NEGOTIABLE CHECKS COUNTS
7,960.88 *EMPLOYEE CHECKS 2

45.54 *VENDOR CHECKS 2

0.00 *BANK CHECKS 0
8,006.42 **TOTAL NEGOTIABLE CHECKS 4

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
8,006.42 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/09/2026 12.10.22 PAGE 2 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/29/2026- 7/12/2026 CHECK DATE 7/08/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP
1 104 7,960.88 7,960.88 .00
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/09/2026 12.10.22 PAGE 3 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/29/2026- 7/12/2026 CHECK DATE 7/08/2026

EMR FUND DEPT HOME FULL PART TEMP FEMALE

CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 421 POLICE 7,960.88 1 1
TOTAL 7,960.88 1 1
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/09/2026 12.10.22 PAGE 4 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/29/2026- 7/12/2026 CHECK DATE 7/08/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP

GRAND TOTALS

NEGOTIABLE CHECKS COUNTS
7,960.88 *EMPLOYEE CHECKS 2

45.54 *VENDOR CHECKS 2

0.00 *BANK CHECKS 0
8,006.42 **TOTAL NEGOTIABLE CHECKS 4

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
8,006.42 ***GRAND TOTAL

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0

0.00 **TOTAL NON-NEGOTIABLE CHECKS 0

NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
7,960.88 *EMPLOYEE CHECKS 2

45.54 *VENDOR CHECKS 2

0.00 *BANK CHECKS 0

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
8,006.42 ***TOTAL NEGOTIABLE & NON-NEGOT 4

0.00 *OTHER CHECKS 0
8,006.42 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 1
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/16/2026 16.16.41 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 6/29/2026- 7/12/2026 CHECK DATE 7/17/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
1904 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1905 62.43 COLEMAN/DEWAYNE 728 1
1906 78.03 LANDEROS/SAVANNAH KAYLE 782 1
1907 1,694.97 MELLINGER/GRANT EDWARD 790 1
TOTALS FOR CHECK FORM: CHEK

NEGOTIABLE CHECKS COUNTS
1,835.43 *EMPLOYEE CHECKS 3

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
1,899.12 **TOTAL NEGOTIABLE CHECKS 4

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
1,899.12 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/16/2026 16.16.41 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 6/29/2026- 7/12/2026 CHECK DATE 7/17/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
55044 195.00 CLOCEA 4 1 VENDOR STUB ONLY
55045 308.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 55046 175.40 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 55047 2,250.82 ARIAS/CHRISTINA 730 1 STUB ONLY
55048 2,819.91 QUINTANA FRANCESCA N 742 1 STUB ONLY
55049 4,709.32 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
55050 1,481.25 CARTER/AMY JO 502 1 STUB ONLY
55051 2,955.95 HERNANDEZ/XOCHITL 306 1 STUB ONLY
55052 1,507.47 RAMOS LEON/YOSENIA 776 1 STUB ONLY
55053 3,790.55 RODRIGUEZ/JANIE 786 1 STUB ONLY
55054 1,811.10 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
55055 413.59 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
55056 2,036.36 BROWN/ANDREW EUGENE 762 1 STUB ONLY
55057 2,412.31 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
55058 1,710.73 CARRETERO/VANESSA 402 1 STUB ONLY
55059 1,775.65 DONLEY/COLLIN BRENT 788 1 STUB ONLY
55060 2,161.67 DUNAGAN/MATTHEW THOMAS 787 1 STUB ONLY
55061 2,680.32 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
55062 3,030.70 HEINKS/RYAN DAVID 765 1 STUB ONLY
55063 1,861.27 HERNANDEZ/ANDY 780 1 STUB ONLY
55064 1,317.93 HILL/HANNAH GRACE 747 1 STUB ONLY
55065 2,514.61 LINARES/FRANCISCO JR 772 1 STUB ONLY
55066 2,314.60 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
55067 3,449.46 MOORE/ROBERT HARRY 764 1 STUB ONLY
55068 2,033.19 MORALES/SKYLEENA ROSE 779 1 STUB ONLY
55069 4,363.36 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
55070 2,279.52 SHIELDS/ZION 708 1 STUB ONLY
55071 3,031.74 VILLARREAL/ISIDRO 707 1 STUB ONLY
55072 2,540.63 ALDRIDGE/GARY 618 1 STUB ONLY
55073 3,655.11 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
55074 1,845.52 HUGGINS/KYLE AARON 621 1 STUB ONLY
55075 2,512.36 MILLAN/MARCUS 622 1 STUB ONLY
55076 535.76 WENDT/EDDIE 626 1 STUB ONLY
55077 62.43 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
55078 62.43 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
55079 1,894.51 GARVER/ELIJAH 712 1 STUB ONLY
55080 109.25 HANEY/CAMERON GARRETT B 789 1 STUB ONLY
55081 1,808.88 ARROYO/MARIE 623 1 STUB ONLY
55082 1,664.52 QUIROZ/PATRICK P 512 1 STUB ONLY
55083 2,531.77 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
55084 1,811.37 RAMIREZ/JUAN 608 1 STUB ONLY
55085 1,691.01 RIVERA/RYAN 733 1 STUB ONLY
55086 2,501.64 HIFNER/CHRISTOPHER 736 1 STUB ONLY
55087 553.36 RUBIO/IVAN 750 1 STUB ONLY
55088 1,301.12 CREECH/JACE W 777 1 STUB ONLY
55089 1,553.98 MCCOOL/JASPER JAX 785 1 STUB ONLY
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/16/2026 16.16.41 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 6/29/2026- 7/12/2026 CHECK DATE 7/17/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
TOTALS FOR CHECK FORM: STUB

NEGOTIABLE CHECKS COUNTS

0.00 *EMPLOYEE CHECKS 0

0.00 *VENDOR CHECKS 0

0.00 *BANK CHECKS 0

0.00 **TOTAL NEGOTIABLE CHECKS 0

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0

0.00 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS
89,349.03 *DIRECT DEPOSIT STUBS 43
678.40 *VENDOR DIR DEP STUBS 3
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/16/2026 16.16.41 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/29/2026- 7/12/2026 CHECK DATE 7/17/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP
1 104 74,071.84 54,139.72 53,714.95
1 105 9,511.51 14,960.50 14,246.87
1 106 .00 1,054.19 1,054.19
1 107 .00 11,206.95 10,509.92
1 121 .00 2,221.99 2,221.99
1 141 7,601.11 7,601.11 7,601.11
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/16/2026 16.16.41 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/29/2026- 7/12/2026 CHECK DATE 7/17/2026

EMR FUND DEPT HOME FULL PART TEMP FEMALE

CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,780.05 3 2
1 104 403 FINANCE 11,959.91 5 1 5
1 104 421 POLICE 38,973.42 16 3
1 104 431 STREET 11,089.38 4 1
1 104 471 RECREATION 2,269.08 1 5 2
1 105 461 WATER 9,511.51 5 1
1 141 405 CODE ENFORCEMENT 1,691.01 1
1 141 421 POLICE 2,501.64 1
1 141 471 RECREATION LEADER 553.36 1
1 141 472 PARKS 2,855.10 2
TOTAL 91,184.46 39 7 13
July 28, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-07/16/2026 16.16.41 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 6/29/2026- 7/12/2026 CHECK DATE 7/17/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP

GRAND TOTALS

NEGOTIABLE CHECKS COUNTS
1,835.43 *EMPLOYEE CHECKS 3

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
1,899.12 **TOTAL NEGOTIABLE CHECKS 4

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
1,899.12 ***GRAND TOTAL

NON-NEGOTIABLE CHECKS
89,349.03 *DIRECT DEPOSIT STUBS 43
678.40 *VENDOR DIR DEP STUBS 3
90,027.43 **TOTAL NON-NEGOTIABLE CHECKS 46

NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
1,835.43 *EMPLOYEE CHECKS 3

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
89,349.03 *DIRECT DEPOSIT STUBS 43
678.40 *VENDOR DIR DEP STUBS 3
91,926.55 ***TOTAL NEGOTIABLE & NON-NEGOT 50

0.00 *OTHER CHECKS 0
91,926.55 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 13
July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Approval of a Street Closure Request from Exeter Unified School District for the 2026 Exeter High School Homecoming Parade on September 4, 2026, Subject to the Conditions of Approval, and Approve a Street Closure Fee Waiver.

Submitting Department:

Public Works
Contact Name:

Marie Arroyo, Senior Administrative Assistant
Staff recommends that the City Council approve the request street closure request from Exeter Unified School District for the 2026 Exeter High School Homecoming Parade on September 4, 2026, subject to the conditions of approval and approve a street closure fee waiver in the amount of $103.

Exeter Unified School District is requesting a street closure to include Rocky Hill Road from B Street to C Street, and Pine Street from C Street to F Street, and all associated alley approaches between the hours of 12:00 p.m. and 1:30 p.m. for the annual Homecoming Parade, happening on Friday, September 4, 2026. They are also requesting a street closure fee waiver in the amount of $103.

Below are the proposed conditions of approval for the street closure:
• EUSD will provide an updated certificate of insurance with all required language and endorsements as required by City of Exeter.
• EUSD will provide required street closure authorization signatures from merchants. • Parade participants must follow the approved route.
• EUSD is responsible for cleaning up any debris or litter left from the parade prior to 1:30 p.m.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.___
Agenda Item Number: I.4.

Department Recommendation:

Summary:

July 28, 2026 Regular Meeting of the Exeter City Council

For decades, students, faculty, alumni and the community of Exeter have taken great pride in celebrating Monarch Homecoming week with a downtown parade. With the responsibility of students and public safety as a priority, administration at both Exeter Unified School District and the City of Exeter have collaborated to create a safe environment for this long-standing tradition.

Students will stage their decorated vehicles and floats at G Street and Pine Street where the parade will assemble. The parade will start at Pine Street and F Street, and continue eastbound on Pine Street to C Street, where the parade will end. Parade participants will continue eastbound on Rocky Hill Road, stopping at B Street, where the parade will disperse. Students will be under the supervision of school staff. The City Public Works Department will post all required street closure notices 72 hours in advance, and the Exeter Police Dept will provide public safety.

Historically, the parade is less than 20 minutes long, allowing the Exeter Police Department to clear traffic and in most years, call for the opening of roads prior to the requested 1:30 p.m. request.

There is minimal staff time associated with this street closure. The school district is requesting a Street Closure Fee Waiver in the amount of $103.

If approved, the city will forgo $103 in street closure fee revenue.

This is an annual event, which was last approved by the City Council on July 22, 2025. • Street Closure Application
• Street Closure Signature Authorizations
• Approved Amplified Sound Permit
• Fee Waiver Request
• Parade Route Map
I move to approve the street closure request from Exeter Unified School District for the 2026 Exeter High School Homecoming Parade on September 4, 2026, subject to the conditions of approval and approve a street closure fee waiver of $103.

Background:

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

Title 5, Chapter 5.48 -
City of P:J@ter
1001vortfi C Street
<E:<,ter, CJl 93221
cpft. #559-592-3103 'Fiq: # 559-592-3346
Sound-Amplifying Systems, Meetings, Assemblies, Parades & Processions Application for assemblies and parades on public streets, sidewalks and parks, also the use of sound amplifying equipment, within the City of Exeter. This application must be filed within ten (10) days nor more than sixty (60) days prior to the date of the assembly, parade or meeting.

A copy of this permit must be at the operating premises of the amplifying equipment for which this permit is issued.

Name of Applicant ::fc. ke f}1,'z.(J.e.( Phone No. 5' St;-6JJ-5.YcK) Address o-4~ AnQrev,tL C+ LVI fc:re, q 3d-7'1 7 •
Name of Organization Gxt!.,..+e_< l)r,,'on 1-1 s
Address 5 D S Ro G by l--1: JI J\r , cy.e-tec , 1 ' 7
_ Phone No. 5 Sf-Sq;+-c}.-1;} /
S 3a:d--/
Type of Event ~re..~ Location of Event boWl}fOl,Jfl Oil f/ne,. s+ Date of Event/ 0 / 3 / J-5 Start Time / d '. 3 0 f fY'i End Time / ,' JD f /VI Type of equipment to be used /11 ~,(:/4 ,"n3 8c:.f)~ VeA,'c/ et 1 ~fe_Q.b.,rs Additional Information ________________________ _
J
---- ~ /v1 ;Zfld I, c.. HEREBY AGREE TO ABIDE BY ALL PROVISIONS SET FORTH IN CITY ORDINANCE 5.48 AND ALL OTHER APPLICABLE ORDINANCES ~~- - Mi,ict"S
Date
[ ] Pennit Denied
...., •tt ,xi , ::=::v\. 1 .- 19 N , , , ~ [ ] Permit Approved -= -- •• (T/-1/S OUTSIDE AMPLJF/ER PERMIT HAS BEEN APPROVED, HOW!:VER, WE URGE YOU TO REMAIN CONSIDERATE OF THE

GENERAL PEACE AND ORDER OF THE NEIGHBORS IN THE
AREA. FAILURE TO ABIDE BY THESE REGULA170NS CAN
RESULT IN REVOCATION OF THE PERMIT.)
Chief ot 1'ollce
July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

EUHS Homecoming Parade Route
July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Adoption of Resolution No. 2026-25, A Resolution of the City Council of the City of Exeter Establishing Wages and Related Benefits for Employees of the Mid-Management Group.

Submitting Department:

Administration
Contact Name:

Jason Ridenour, City Administrator
Staff recommends that the City Council adopt Resolution No. 2026-25 establishing wages and related benefits for employees of the Mid-Management Group.

The City Council is responsible for establishing the wages, benefits, and terms and conditions of employment for the City's unrepresented Mid-Management employees, which include the Police Lieutenant, Finance Manager, City Clerk/Human Resources Manager, Deputy City Clerk/Personnel Officer, and Operations Manager.

The City's current Mid-Management Resolution has served as the governing document for these employees. The City completed a comprehensive Classification and Compensation Study to evaluate market competitiveness, internal equity, and overall compensation for City classifications. Based upon the findings of that study, the City Council provided direction to implement targeted equity adjustments for select Mid-Management classifications as part of the Fiscal Year 2026-2027 budget.

Staff has prepared a comprehensive Mid-Management Resolution that incorporates all current wages, benefits, and terms and conditions of employment into a single governing document.

Upon adoption, Resolution No. 2026-25 will supersede all prior resolutions governing wages For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.5.

Department Recommendation:

Background & Summary:

July 28, 2026 Regular Meeting of the Exeter City Council

and related benefits for the Mid-Management Group, providing a consolidated and updated reference for future administration.

The proposed Resolution includes the following updates:
• Implements the following equity-based salary adjustments identified through the City's 2026 Classification and Compensation Study:
o Finance Manager: 5.0% effective the first full pay period including July 1, 2026, and an additional 5.0% effective the first full pay period including July 1, 2027. o Operations Manager: 5.0% effective the first full pay period including July 1, 2026, and an additional 5.0% effective the first full pay period including July 1, 2027.
o City Clerk/Human Resources Manager: 2.5% effective the first full pay period including July 1, 2026, and an additional 2.5% effective the first full pay period including July 1, 2027.
o Deputy City Clerk/Personnel Officer: No salary adjustment based on the findings of the Classification and Compensation Study.
o Police Lieutenant: 2.0% effective the first full pay period including July 1, 2026, and an additional 2.0% effective the first full pay period including July 1, 2027. • Establishes a new Step F for the Police Lieutenant classification at five percent (5%) above Step E.
• Increases the Police Lieutenant annual uniform allowance from $1,000 to $1,200. • Retains all existing wages, benefits, and employment provisions not otherwise modified.

The proposed salary adjustments are intended to address identified market inequities and maintain internal equity among Mid-Management classifications. These adjustments are targeted equity adjustments and should not be construed as across-the-board salary increases.

The costs associated with the proposed salary adjustments and related benefit modifications will be absorbed within the adopted Fiscal Year 2026/27 Budget. If additional appropriations or budget adjustments are determined to be necessary, staff will return to the City Council with the appropriate budget amendment for consideration and approval.

August 27, 2024 – Adopted Resolution No. 2024-24 establishing wages and related benefits for employees of the Mid-Management Group.
• Resolution No. 2024-24
• DRAFT Resolution No. 2026-25 (superseding resolution No. 2024-24) Fiscal Impact:

Prior City Council Actions:

Attachments:

July 28, 2026 Regular Meeting of the Exeter City Council

I move to adopt Resolution No. 2026-25, establishing wages and related benefits for employees of the Mid-Management Group, which supersedes all prior resolutions governing wages and related benefits for employees of the Mid-Management Group.

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

RESOLUTION NO. 2024-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER AUTHORIZING

WAGE AND RELATED BENEFITS FOR EMPLOYEES OF THE MID-MANAGEMENT GROUP
WHEREAS, the City Council of the City of Exeter ("City" or "City Council") is authorized to set the terms and conditions of employment for unrepresented employees; and WHEREAS, the City Council desires to memorialize in a single Resolution the benefits and compensation currently provided to Mid-Management employees ("MidManagement"); and WHEREAS, this Resolution is intended to and does supersede all previous resolutions and terms and conditions of employment for Mid-Management employees; and WHEREAS, this Resolution may be modified, amended, terminated, or superseded by the City Council at any time; and
WHEREAS, this Resolution shall apply to all Mid-Management employees, which include the following positions: Police Lieutenant, Finance Manager, City Clerk/Human Resources Manager, Deputy City Clerk/Personnel Officer, Operations Manager; and NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council adopts this Resolution, which shall be effective August 27, 2024, and will remain in effect until it is modified, amended, terminated, or superseded by further resolution of the City Council.

SECTION I - INCORPORATION
In the event of a conflict between this Resolution and the City of Exeter Personnel Rules and Regulations ("Personnel Rules and Regulations), this.Resolution shall prevail.

Unless otherwise specified in this Resolution or made inapplicable by the terms of the Personnel Rules and Regulations, the Personnel Rules and Regulations are incorporated in this Resolution.

July 28, 2026 Regular Meeting of the Exeter City Council

SECTION II - Wages
Effective the first full pay period following City Council approval of this resolution, effective July 1, 2024, the City of Exeter shall adjust the salary schedule for Midmanagement positions as follows:

The City shall grant a 4.0% salary increase for the positions covered by this Resolution.

Effective the first full pay period that includes July 01, 2025, the City of Exeter shall again adjust the salary schedule for the Mid-management positions as follows:

The City shall grant a 4.0% salary increase for positions covered by this Resolution.

SECTION Ill - HOURS OF WORK AND OVERTIME
SECTION 3.1 HOURS OF WORK
The provisions in this section govern hours of work for employees. However, this provision shall not interfere with the essential services of a department. Midmanagement employees for the City are assigned a schedule of 40 hours per week, but may require additional hours based on assignment and workload. Shifts vary as required to meet the operational requirements of the department where the employee works. When desirable, the Department Head with approval from the City Administrator may designate other working hours for employees whose specific duties require it.

SECTION 3.2 OVERTIME
All Mid-Management employees are classified as exempt employees and are ineligible for overtime pay.

SECTION IV - LEAVES
SECTION 4.1 HOLIDAYS
Holiday leave shall be provided in accordance with Section 419 and 420 of the Personnel Rules and Regulations.

SECTION 4.2 VACATION
Vacation leave shall be provided in accordance with Chapter Six (6) of the Personnel Rules and Regulations. Non-sworn employees may accumulate vacation leave up to two times their annual accrual rate. For example, a non-sworn employee who has worked for the City for six years may accrue up to 224 hours. Sworn employees may accumulate up to 360 hours, regardless of years of service. Once an employee meets the applicable cap, vacation will cease to accrue until the leave balance drops below the maximum accrual.

July 28, 2026 Regular Meeting of the Exeter City Council

SECTION 4.3 VACATION REDEMPTION
Mid-management employees covered by this resolution may elect to receive cash in lieu of up to eighty (80) hours of vacation leave accrual each calendar year, subject to the terms and conditions in this section.

To receive cash in lieu of vacation leave accrual, an employee must submit an irrevocable written election form no later than December 31st of the calendar year prior to the calendar year in which the employee wishes to receive cash in lieu of leave. To be eligible, the employee must, as of the December 31 deadline, have at least onehundred sixty (160) hours of vacation leave accrued and must have taken at least forty (40) hours of vacation leave during the previous year. The cash in lieu will be payable in the last pay period of November the following calendar year. Only leave hours already accrued in the calendar year for which an election is made may be cashed out.

Cashouts for leave hours accrued in a prior calendar year are not allowed. If an employee for any reason would not have accrued the full amount elected for cash-out during the current year, the cash-out amount will be reduced accordingly.

SECTION 4.4 SICK LEAVE
Sick leave shall be provided in accordance with Chapter Seven (7) of the Personnel Rules and Regulations.

SECTION 4.5 EXECUTIVE LEAVE
Mid-Management employees receive 80 hours of executive leave every July 1. An employee who is hired in an exempt position after December 31, shall be granted a prorated portion based on number of months remaining in the year of the total hours of Executive Leave for the remainder of the fiscal year. Executive Leave must be used within the fiscal year accumulated and may not be carried over from one fiscal year to another.

SECTION 4.6 OTHER LEAVES
Other leaves, including jury leave, military leave, and medical and family leaves shall be provided in accordance with Chapter 8 of the Personnel Rules and Regulations.

SECTION V - SPECIAL PAYS
SECTION 5.1 BILINGUAL PAY
The City will provide $23.08 bi-weekly in compensation for qualified bilingual employees in designated positions who satisfactorily pass the City's designated bilingual testing/exam process.

SECTION 5.2 RETENTION PAY
Retention Pay shall be available to all Mid-management employees.

July 28, 2026 Regular Meeting of the Exeter City Council

Mid-management employees holding the following positions: Finance Manager, City Clerk/Human Resources Manager, Deputy City Clerk/Personnel Officer and Operations Manager shall receive retention pay based on complete years of City of Exeter full-time employment/service as a percentage of base wages as follows: 2.5% at each of 6, 10, and 15 years (up to a maximum of 7.5%).

Mid-management employees holding the Police Lieutenant position shall receive retention pay based on complete years of City of Exeter full-time, sworn law enforcement officer employment/service as a percentage of base wages as follows:

2.5% at each of 6, 10, and 15 years (up to a maximum of 7.5%). Lateral officers' prior full-time, sworn law enforcement officer employment/service will be counted toward years of service in determining retention pay.

SECTION 5.3 EDUCATION PAY
An educational/training incentive program shall be available to those in the Police Lieutenant position.

The educational/training incentive program shall be as follows:

A 2.5% salary increase, paid bi-weekly, shall be granted with the completion of an Bachelors' Degree in Public Administration, Criminal Justice and Administration, Business Administration, or related field with a major in Police Science, OR the completion of the Advanced POST training and certification. Compensation will begin after the Employee provides the City with the appropriate documentation showing completion.

SECTION 5.4 CELL PHONE STIPEND
Mid-management employees shall receive a $20.77 bi-weekly stipend to be used towards payment of their personal cellular telephone account if they agree to allow the City to use their personal cellular telephone number to contact them regarding work related issues. Employees may also elect to decline the monthly stipend and instead be provided with a City issued cell phone.

SECTION 5.5 UNIFORM ALLOWANCE
Police Lieutenants shall receive Police Uniforms. Upon hire, Police Lieutenants shall be provided a police uniform. After six months of employment, new Police Lieutenants covered by this resolution will receive a uniform contribution from the City of $1,000.00 for the remainder of the year, paid bi-weekly at a rate of $76.92 with their regular payroll check. After the completion of one year of service, Police Lieutenants covered by this resolution will receive an annual uniform contribution from the City of $1,000.00, paid biweekly at a rate of $38.46 with their regular paycheck.

SECTION 5.6 BOOT ALLOWANCE
Those in the Operations Manager position who have been actively working their regularly assigned shift for the preceding six months, or are a new hire, or are returning July 28, 2026 Regular Meeting of the Exeter City Council

to their regular work schedule after an extended absence, the City shall provide a boot allowance of $250.00 per fiscal year to those requiring such footwear. This allowance is not retroactive - it applies to the current fiscal year at the time it is requested. The employee may purchase appropriate boots/shoes from one of the following authorized vendors:
• Boot Barn
• Lehigh Outfitters
• Redwing
• Morris Levin
• Tractor Supply
Any boot or shoe purchased must be certified as "ASTM F2413-05 PT Class 75 Protective Toe" compliant. The employee may request to purchase boots from another vendor by submitting a written request to the Department Head, said request must be approved by the Department Head prior to purchase. If the desired footwear exceeds $250.00 in cost, the employee will be responsible for paying the difference at the time of purchase. Employee shall present the purchased shoes/boots to the Department Head to confirm the appropriateness before use. If the selected work boots do not exceed $250.00, the employee may at their discretion elect to purchase work stockings from the same vendor, and at the same time as the boot purchase, up to a total combined amount of $250.00 for boots/shoes and work stockings.

Employee must submit written request to purchase boots to the Department Head prior to purchase, and said request must be approved by the Department head and Finance Director prior to purchase of any boot.

SECTION VI - RETIREMENT BENEFITS
SECTION 6.1 CalPERS DEFINED BENEFIT PLAN
Mid-Management employees are subject to the following retirement contributions based on the appropriate CalPERS contract:

A. Safety employees who are not defined as "new members" will pay the entire

9.0% employee contribution and an additional 3.0% of their salaries toward the Employer contribution to the plan for a total of 12.0%.

B. Miscellaneous employees who are not defined as "new members" will pay the entire 8.0% employee contribution and an additional 3.0% of their salaries toward the Employer contribution to the plan for a total of 11.0%.

C. Safety employees who are defined as "new members" under PEPRAwill be subject to all applicable PEP RA provisions. New members will pay one half of the total normal cost of the retirement benefit, as determined by Cal PERS. New members also pay an additional 3.0% of their salaries toward the Employer contribution to the plan.

D. Miscellaneous employees who are defined as "new members" under PEPRA will be subject to all applicable PEPRA provisions. New members will pay one-half of the total normal cost of the retirement benefit, as determined by CalPERS. New July 28, 2026 Regular Meeting of the Exeter City Council

members will also pay an additional 3.0% of their salaries toward the Employer contribution to the plan.

Mid-Management employees shall continue to pay 3.0% of the CalPERS employer contribution as cost sharing. If for whatever reason, the cost sharing provisions are deemed not to continue, then Mid-Management employee compensation shall also be reduced by the same percentage as cost sharing is reduced, retroactive to the same date that cost sharing is deemed to have ceased or been reduced.

SECTION 6.2 DEFERRED COMPENSATION PROGRAM
The deferred compensation plan is a voluntary retirement program. Mid-Management employees determine how much of their pay is to be contributed to the deferred compensation plan. The City agrees to match employees' contribution into the City's designated deferred compensation program in an amount up to $50.00 per bi-weekly pay period.

SECTION VII - HEALTH AND WELFARE BENEFITS
SECTION 7 .1 HEALTH, VISION, AND DENTAL
During the period this Resolution remains in effect, the City will retain a health program (medical/dental/vision benefits) that covers each full-time employee, and their family (if elected) with employee contribution as follows: $80.00 per pay period for the employee, $165.00 per pay period for an employee+ 1, and $185.00 per pay period for an employee's family. Please note that employee contribution amounts are subject to future negotiations and are subject to change.

SECTION 7 .2 EMPLOYEE CLINIC
Mid-management employees and their families who participate in the City's health plan, can utilize the Elite Wellness Employee Health Clinic on Mineral King and Johnson Street in Visalia, California at no cost.

SECTION 7 .3 LIFE INSURANCE
City employees are covered under the City provided life insurance program as outlined in Section 1915 of the Personnel Rules and Regulations.

SECTION 7.4 EMPLOYEE ASSISTANCE PROGRAM
July 28, 2026 Regular Meeting of the Exeter City Council

The City offers an Employee Assistance Program ("EAP"). Employees who believe they may have an alcohol or drug problem are urged to voluntarily seek confidential assistance from the Employee Assistance Program (EAP). EAP is a part of a network of professional counselors and designed to provide help for employees who, among other things, may have an alcohol or drug problem or both.

SECTION VIII - IRC SECTION 125 PLAN & AFLAC SUPPLEMENTAL PROGRAMS The City offers an IRC Section 125 plan to employees as well as AFLAC supplemental programs such as: whole life insurance; individual term life insurance; cancer indemnity insurance, limited benefit health insurance, accidental means-only insurance with a wellness benefit, and hospital confinement indemnity insurance at the employees own cost.

PASSED, APPROVED AND ADOPTED this 27th day of August 2024.

AYES: IVl\L,LS 1:JOtftJ~DN ;, ~IDDLE, ALVfS,SA-L,L-'(
NOES: p
ABSTAIN: f
ABSENT: fb
Frankie Alves, Mayor
AM ~
Francesca Quintana, City Clerk
July 28, 2026 Regular Meeting of the Exeter City Council

RESOLUTION NO. 2026-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER AUTHORIZING

WAGE AND RELATED BENEFITS FOR EMPLOYEES OF THE MID-MANAGEMENT GROUP
WHEREAS, the City Council of the City of Exeter ("City" or "City Council") is authorized to set the terms and conditions of employment for unrepresented employees; and WHEREAS, the City Council desires to memorialize in a single Resolution the benefits and compensation currently provided to Mid-Management employees ("Mid-Management"); and
WHEREAS, this Resolution is intended to and does supersede all previous resolutions and terms and conditions of employment for Mid-Management employees; and WHEREAS, this Resolution may be modified, amended, terminated, or superseded by the City Council at any time; and
WHEREAS, this Resolution shall apply to all Mid-Management employees, which include the following positions: Police Lieutenant, Finance Manager, City Clerk/Human Resources Manager, Deputy City Clerk/Personnel Officer, and Operations Manager; and NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council adopts this Resolution, which shall be effective July 1, 2026 and will remain in effect until it is modified, amended, terminated, or superseded by further resolution of the City Council.

SECTION I - INCORPORATION
In the event of a conflict between this Resolution and the City of Exeter Personnel Rules and Regulations ("Personnel Rules and Regulations), this Resolution shall prevail. Unless otherwise specified in this Resolution or made inapplicable by the terms of the Personnel Rules and Regulations, the Personnel Rules and Regulations are incorporated in this Resolution.

July 28, 2026 Regular Meeting of the Exeter City Council

SECTION II – Wages
Effective the first full pay period including July 1, 2026, the City shall adjust the salary schedule for the following Mid-Management classifications based upon equity adjustments identified through the City's 2026 Classification and Compensation Study:

Classification Current
Adjustment
Effective First Full Pay Period
Including July 1, 2026
Effective First Full Pay Period
Including July 1, 2027
Finance Manager Equity
Adjustment 5.0% 5.0%
Operations Manager Equity
Adjustment 5.0% 5.0%
City Clerk/Human
Resources Manager
Equity
Adjustment 2.5% 2.5%
Deputy City
Clerk/Personnel Officer
No Equity
Adjustment 0.0% 0.0%
Police Lieutenant Equity
Adjustment 2.0% 2.0%
These salary adjustments are intended to address market competitiveness and internal equity and shall not be construed as across-the-board salary increases.

The salary schedule for the Police Lieutenant classification is further amended to establish a Step F, which shall be five percent (5%) above Step E, consistent with the City's established five percent (5%) salary progression between salary steps.

SECTION III - HOURS OF WORK AND OVERTIME
SECTION 3.1 HOURS OF WORK
The provisions in this section govern hours of work for employees. However, this provision shall not interfere with essential services of a department. Mid-management employees for the City are assigned a schedule of 40 hours per week, but may require additional hours based on assignment and workload. Shifts vary as required to meet the operational requirements of the department where the employee works. When desirable, the Department Head with approval from the City Administrator may designate other working hours for employees whose specific duties require it.

July 28, 2026 Regular Meeting of the Exeter City Council

SECTION 3.2 OVERTIME
All Mid-Management employees are classified as exempt employees and are ineligible for overtime pay.

SECTION IV - LEAVES
SECTION 4.1 HOLIDAYS
Holiday leave shall be provided in accordance with Section 419 and 420 of the Personnel Rules and Regulations.

SECTION 4.2 VACATION
Vacation leave shall be provided in accordance with Chapter Six (6) of the Personnel Rules and Regulations. Non-sworn employees may accumulate vacation leave up to two times their annual accrual rate. For example, a non-sworn employee who has worked for the City for six years may accrue up to 224 hours. Sworn employees may accumulate up to 360 hours, regardless of years of service. Once an employee meets the applicable cap, vacation will cease to accrue until the leave balance drops below the maximum accrual.

SECTION 4.3 VACATION REDEMPTION
Mid-management employees covered by this resolution may elect to receive cash in lieu of up to eighty (80) hours of vacation leave accrual each calendar year, subject to the terms and conditions in this section.

To receive cash in lieu of vacation leave accrual, an employee must submit an irrevocable written election form no later than December 31st of the calendar year prior to the calendar year in which the employee wishes to receive cash in lieu of leave. To be eligible, the employee must, as of the December 31 deadline, have at least one-hundred sixty (160) hours of vacation leave accrued and must have taken at least forty (40) hours of vacation leave during the previous year. The cash in lieu will be payable in the last pay period of November the following calendar year. Only leave hours already accrued in the calendar year for which an election is made may be cashed out. Cashouts for leave hours accrued in a prior calendar year are not allowed. If an employee for any reason would not have accrued the full amount elected for cash-out during the current year, the cash-out amount will be reduced accordingly.

SECTION 4.4 SICK LEAVE
Sick leave shall be provided in accordance with Chapter Seven (7) of the Personnel Rules and Regulations.

July 28, 2026 Regular Meeting of the Exeter City Council

SECTION 4.5 EXECUTIVE LEAVE
Mid-Management employees receive 80 hours of executive leave every July 1. An employee who is hired in an exempt position after December 31, shall be granted a prorated portion based on number of months remaining in the year of the total hours of Executive Leave for the remainder of the fiscal year. Executive Leave must be used within the fiscal year accumulated and may not be carried over from one fiscal year to another.

SECTION 4.6 OTHER LEAVES
Other leaves, including jury leave, military leave, and medical and family leaves shall be provided in accordance with Chapter 8 of the Personnel Rules and Regulations.

SECTION V - SPECIAL PAYS
SECTION 5.1 BILINGUAL PAY
The City will provide $23.08 bi-weekly in compensation for qualified bilingual employees routinely and consistently assigned in designated positions requiring communication skills in languages other than English who satisfactorily pass the City’s designated bilingual testing/exam process.

SECTION 5.2 RETENTION PAY
Retention Pay (Longevity Pay) shall be available to all Mid-management employees.

Mid-management employees holding the following positions; Finance Manager, City Clerk/Human Resources Manager, Deputy City Clerk/Personnel Officer and Operations Manager shall receive retention pay based on complete years of City of Exeter full-time employment/service as a percentage of base wages as follows: 2.5% at each of 6, 10, and 15 years (up to a maximum of 7.5%).

Mid-management employees holding the Police Lieutenant position shall receive retention pay based on complete years of City of Exeter full-time, sworn law enforcement officer employment/service as a percentage of base wages as follows: 2.5% at each of 6, 10, and 15 years (up to a maximum of 7.5%). Lateral officers' prior full-time, sworn law enforcement officer employment/service under Penal Code section 830 et seq. or the out-of-state equivalent will be counted toward years of service in determining retention pay. Substantiation of prior sworn service must be provided to Human Resources, which will have sole responsibility for verifying and approving prior service.

July 28, 2026 Regular Meeting of the Exeter City Council

SECTION 5.3 EDUCATION PAY
An educational/training incentive program shall be available to those in the Police Lieutenant classification. The City finds that the degrees below enhance Police Lieutenants’ ability to do their jobs.

The educational/training incentive program shall be as follows:

A 2.5% salary increase, paid bi-weekly, shall be granted with the completion of a Bachelor's Degree in Public Administration, Criminal Justice and Administration, Business Administration, or related field with a major in Police Science, OR the completion of the Advanced POST training and certification. Compensation will begin after the Employee provides the City with the appropriate documentation showing completion.

In no case shall an employee be eligible for more than a total of 2.5% in educational/training incentives.

SECTION 5.4 CELL PHONE STIPEND
Mid-management employees shall receive a $20.77 bi-weekly stipend to be used towards payment of their personal cellular telephone account if they agree to allow the City to use their personal cellular telephone number to contact them regarding work related issues. Employees may also elect to decline the monthly stipend and instead be provided with a City issued cell phone.

SECTION 5.5 UNIFORM ALLOWANCE
Police Lieutenants shall receive Police Uniforms. Upon hire, Police Lieutenants shall be provided a police uniform. After six months of employment, new Police Lieutenants covered by this resolution will receive a uniform contribution from the City of $1,200.00 for the remainder of the year, paid bi-weekly at a rate of $92.31 with their regular payroll check. After the completion of one year of service, Police Lieutenants covered by this resolution will receive an annual uniform contribution from the City of $1,200.00, paid bi-weekly at a rate of $46.15 with their regular paycheck. This is the same amount provided to the Exter Police Officers Association.

Those in the Operations Manager position shall be provided uniforms at no cost to the employee. The employee shall not wear the uniforms for other than job related purposes. An employee will have to pay for replacement of, loss, or careless damages to the uniform.

SECTION 5.6 BOOT ALLOWANCE
Those in the Operations Manager position who have been actively working their regularly assigned shift for the preceding six months, or are a new hire, or are returning to their regular work schedule after an extended absence, the City shall provide a boot allowance of $250.00 per fiscal year to those requiring such footwear. This allowance is not retroactive - it applies to July 28, 2026 Regular Meeting of the Exeter City Council

the current fiscal year at the time it is requested. The employee may purchase appropriate boots/shoes from one of the following authorized vendors:
• Boot Barn
• Lehigh Outfitters
• Redwing
• Morris Levin
• Tractor Supply
Any boot or shoe purchased must be certified as “ASTM F2413-05 PT Class 75 Protective Toe" compliant. The employee may request to purchase boots from another vendor by submitting a written request to the Department Head, said request must be approved by the Department Head prior to purchase. If the desired footwear exceeds $250.00 in cost, the employee will be responsible for paying the difference at the time of purchase. Employee shall present the purchased shoes/boots to the Department Head to confirm the appropriateness before use. If the selected work boots do not exceed $250.00, the employee may at their discretion elect to purchase work stockings from the same vendor, and at the same time as the boot purchase, up to a total combined amount of $250.00 for boots/shoes and work stockings.

Employee must submit written request to purchase boots to the Department Head prior to purchase, and said request must be approved by the Department head and Finance Director prior to purchase of any boot.

SECTION VI - RETIREMENT BENEFITS
SECTION 6.1 CalPERS DEFINED BENEFIT PLAN
Mid-Management employees are subject to the following retirement contributions based on the appropriate CalPERS contract:

A. Safety employees who are not defined as "new members" will pay the entire 9.0% employee contribution and an additional 3.0% of their salaries toward the Employer contribution to the plan for a total of 12.0%.

B. Miscellaneous employees who are not defined as "new members" will pay the entire

8.0% employee contribution and an additional 3.0% of their salaries toward the Employer contribution to the plan for a total of 11.0%.

C. Safety employees who are defined as "new members" under PEPRA will be subject to all applicable PEPRA provisions. New members will pay one half of the total normal cost of the retirement benefit, as determined by CalPERS. New members also pay an additional

3.0% of their salaries toward the Employer contribution to the plan.

D. Miscellaneous employees who are defined as "new members" under PEPRA will be subject to all applicable PEPRA provisions. New members will pay one-half of the total normal cost of the retirement benefit, as determined by CalPERS. New members will also pay an additional 3.0% of their salaries toward the Employer contribution to the plan.

July 28, 2026 Regular Meeting of the Exeter City Council

Mid-Management employees shall continue to pay 3.0% of the CalPERS employer contribution as cost sharing. If for whatever reason, the cost sharing provisions are deemed not to continue, then Mid-Management employee compensation shall also be reduced by the same percentage as cost sharing is reduced, retroactive to the same date that cost sharing is deemed to have ceased or been reduced.

SECTION 6.2 DEFERRED COMPENSATION PROGRAM
The deferred compensation plan is a voluntary retirement program. Mid-Management employees determine how much of their pay is to be contributed to the deferred compensation plan. The City agrees to match employees’ contribution into the City’s designated deferred compensation program in an amount up to $50.00 per bi-weekly pay period.

SECTION VII - HEALTH AND WELFARE BENEFITS
SECTION 7.1 HEALTH, VISION, AND DENTAL
During the period this Resolution remains in effect, the City will retain a health program (medical/dental/vision benefits) that covers each full-time employee, and their family (if elected) with employee contribution as follows: $80.00 per pay period for the employee, $165.00 per pay period for an employee + 1, and $185.00 per pay period for an employee’s family. Please note that employee contribution amounts are subject to future negotiations and are subject to change.

SECTION 7.2 EMPLOYEE CLINIC
Mid-management employees and their families who participate in the City's health plan, can utilize the Elite Wellness Employee Health Clinic on Mineral King and Johnson Street in Visalia, California at no cost.

SECTION 7.3 LIFE INSURANCE
City employees are covered under the City provided life insurance program as outlined in Section 1915 of the Personnel Rules and Regulations.

SECTION 7.4 EMPLOYEE ASSISTANCE PROGRAM
The City offers an Employee Assistance Program ("EAP"). Employees who believe they may have an alcohol or drug problem are urged to voluntarily seek confidential assistance from the Employee Assistance Program (EAP). EAP is a part of a network of professional counselors and designed to provide help for employees who, among other things, may have an alcohol or drug problem or both.

July 28, 2026 Regular Meeting of the Exeter City Council

SECTION VIII – IRC SECTION 125 PLAN & AFLAC SUPPLEMENTAL PROGRAMS The City offers an IRC Section 125 plan to employees as well as AFLAC supplemental programs such as: whole life insurance; individual term life insurance; cancer indemnity insurance, limited benefit health insurance, accidental means-only insurance with a wellness benefit, and hospital confinement indemnity insurance at the employees own cost.

PASSED, APPROVED AND ADOPTED this 28th day of July 2026.

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Jacob Johnson, Mayor
ATTEST:
____________________________
Francesca Nevarez, City Clerk
July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Authorize the City Administrator (or designee) to Execute an Agreement with Gavin Tolbert's Tree Service in the Amount of $18,025.00 for Tree Trimming Services in the Downtown Area and Authorize a Total Project Budget of $19,827.50 to Include Contingency.

Submitting Department:

Public Works
Contact Name:

Zach Boudreaux, Director of Public Works
Staff recommends that the City Council approve a tree trimming project in the downtown area and authorize the work to be performed by Gavin Tolbert's Tree Service in the amount of $18,025.00 and authorize a total project budget not to exceed $19,827.50, including a ten percent (10%) contingency for unforeseen costs.

To address overdue tree maintenance within the downtown area, city staff reached out to five contractors and received four quotes. The scope of work includes pruning and canopy reduction as necessary, protection of adjacent private property, removal of all resulting debris, and site cleanup on Pine Street from F Street to B Street, E Street from Palm Street to Maple Street, and the public parking lot at City Hall. During the project, the Public Works Department will work with the contractor to temporarily close small sections of sidewalks and parking spaces as needed for pedestrian and traffic safety. The work has been requested to be completed between September 7 and September 30, 2026, to align with tree health, and previously scheduled community downtown events. The city will also request that the decorative lighting be removed from the trees effected prior to trimming.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.___
Agenda Item Number: I.6
Department Recommendation:

Summary:

July 28, 2026 Regular Meeting of the Exeter City Council

Quotes were solicitated from Gavin Tolbert’s Tree Service, Brightview Tree Care Services, Shipman Tree Service, Gonzales Pro Tree Service and Adam’s Tree Service. The quotes are summarized below.
• Gavin Tolbert's Tree Service: $18,025.00
• Brightview Tree Care Services: $21,840.00
• Shipman Tree Service: $34,995.00
• Gonzales Pro Tree Service: $41,310.00
• Adam’s Tree Service: No response
Gavin Tolbert's Tree Service submitted the lowest responsive and responsible bid and is therefore recommended for award.

Background:

Historically, crews from the Department of Public Works have performed basic maintenance of trees and seasonal leaves in the downtown area. Many trees in the downtown area have become overgrown and are now in need of a professional pruning services.

The proposed project will provide maintenance for trees located in the downtown area.

Completing this work will improve public safety, enhance the effectiveness of the new streetlighting, support long-term tree health, and help reduce future maintenance costs.

After evaluating the submitted proposals, staff determined that Gavin Tolbert's Tree Service provided the lowest responsive bid and demonstrated the ability to complete the project in accordance with the City's requirements.

The recommended contract amount is $18,025.00. Staff is requesting authorization in an amount not to exceed $19,827.50, which includes the quoted contract amount and a ten percent (10%) contingency for unforeseen costs. Funding for the downtown tree trimming project is appropriated in the Fiscal Year 2026-2027 Capital Improvement Program and will be funded from the Transportation Fund (Capital Project Account No. 113.495.080.045). No additional budget appropriation is required.

None associated with this action.
• Gavin Tolbert's Tree Service Quote
• Shipman’s Tree Service Quote
• Gonzales Pro Tree Service Quote
• Brightview Tree Service Quote
• Project Map
Fiscal Impact:

Prior City Council Actions:

Attachments:

July 28, 2026 Regular Meeting of the Exeter City Council

I move to authorize the City Administrator (or designee) to execute a Professional Services Agreement with Gavin Tolbert’s Tree Service in the amount of $18,025.00 for a Tree Trimming project within the downtown area and authorize the City Administrator to approve contract change orders, if necessary, for a total project amount not to exceed $19,827.50, including a ten percent (10%) contingency for unforeseen costs.

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

Please review us on Yelp, Google, and FaceBook!
Thank you for your business!

Gavin Tolbert's Tree Service
Lic#: 1038093, Bond#: 30026812
19149 Echo Dr., Woodlake, CA
93286
(559) 750-8729
[email protected]
www.gavintolbertstreeservice.com
Estimate

ADDRESS
The City of Exeter
City of Exeter
Public Works Department
P.O. Box 237
Exeter
CA
93221
ESTIMATE 1047
DATE 06/24/2026

DESCRIPTION AMOUNT
Downtown Exeter Tree Project:

Includes: Both sides of Pine St from F St to B St (Chamber of Commerce to Smith Family Chapel), City Hall and both sides of the adjacent parking lot at 137 N. F St, and the tree on the S/E corner Mixter Park located at Pine St and E St.

Excludes: Trees on private property, two planters on corners of the N/E parking lot of E St and Maple St, and trees within Joyner Park.
18,025.00
Clean up and dump fees included 0.00
TOTAL $18,025.00
Accepted By
Accepted Date
July 28, 2026 Regular Meeting of the Exeter City Council

Estimate date 6/16/2026
Estimate # 7134
BIll To
Exeter Public Works
ATTN: Marie Arroyo
E Pine St
Exeter, Ca 93221
Ship To
Exeter Public Works
ATTN: Marie Arroyo
E Pine St
Exeter, CA 93221
Subtotal
6837 West Pershing Ave
Visalia, CA 93291
559-738-8334
CSLB Lic # 994962
Terms and Conditions
Customer Signature
- Company is not responsible for any damage to irrigation lines or sprinklers during the job - Payment is due within 5 days of completion
- Please make checks payable to: Shipman Tree Service
- Card payments are accepted, a 3.5% processing fee is charged to all transactions Date
Service Description Qty Cost Total
Tree Service Professionally prune, uplift, rebalance and beautify the following trees in and around downtown Exeter on Pine Street from B Street, C Street, D Street, E Street, and F Street.

Along Pine Street:
3 Chinese Pistache Trees.
1 800.00 800.00
Tree Service 1 Crepe Myrtle Tree. 1 50.00 50.00
Tree Service 1 Chinese Pistache Tree. 1 200.00 200.00
Tree Service 2 Modesto Ash Trees. 1 200.00 200.00
Tree Service 3 Crepe Myrtle Trees. 1 150.00 150.00
Tree Service 1 Chinese Pistache Tree. 1 300.00 300.00
Tree Service 4 Chinese Pistache Trees. 1 1,200.00 1,200.00 Tree Service 3 Crepe Myrtle Trees. 1 125.00 125.00
Tree Service 3 Chinese Pistache Trees. 1 1,500.00 1,500.00 Tree Service 2 Crepe Myrtle Trees. 1 150.00 150.00
Tree Service 2 Chinese Pistache Trees. 1 500.00 500.00
Tree Service 3 Bradford Pear Trees. 1 1,200.00 1,200.00 Tree Service 2 Japanese Zelkova Trees. 1 450.00 450.00
Tree Service 3 Crepe Myrtle Trees. 1 150.00 150.00
Tree Service 2 Chinese Pistache Trees. 1 450.00 450.00
Tree Service 1 Crepe Myrtle Tree. 1 25.00 25.00
Tree Service 1 Chinese Pistache Tree. 1 600.00 600.00
Tree Service 3 Crepe Myrtle Trees. 1 150.00 150.00
Tree Service 4 Chinese Pistache Trees. 1 1,400.00 1,400.00 Tree Service 5 Chinese Pistache Trees. 1 1,350.00 1,350.00 Tree Service 1 Crepe Myrtle Tree. 1 25.00 25.00

July 28, 2026 Regular Meeting of the Exeter City Council

Estimate date 6/16/2026
Estimate # 7134
BIll To
Exeter Public Works
ATTN: Marie Arroyo
E Pine St
Exeter, Ca 93221
Ship To
Exeter Public Works
ATTN: Marie Arroyo
E Pine St
Exeter, CA 93221
Subtotal
6837 West Pershing Ave
Visalia, CA 93291
559-738-8334
CSLB Lic # 994962
Terms and Conditions
Customer Signature
- Company is not responsible for any damage to irrigation lines or sprinklers during the job - Payment is due within 5 days of completion
- Please make checks payable to: Shipman Tree Service
- Card payments are accepted, a 3.5% processing fee is charged to all transactions Date
Service Description Qty Cost Total
Tree Service 4 Chinese Pistache Trees. 1 2,900.00 2,900.00 Tree Service 4 Chinese Pistache Trees. 1 1,900.00 1,900.00 Tree Service 1 Crepe Myrtle Tree. 1 50.00 50.00
Tree Service 4 Chinese Pistache Trees. 1 950.00 950.00
Tree Service 3 Chinese Pistache Trees. 1 900.00 900.00
Tree Service 3 Chinese Pistache Trees. 1 1,400.00 1,400.00 Tree Service 5 Crepe Myrtle Trees. 1 175.00 175.00
Tree Service 2 Chinese Pistache Trees. 1 500.00 500.00
Tree Service 2 Crepe Myrtle Trees. 1 100.00 100.00
Tree Service 2 Japanese Zelkova Trees. 1 325.00 325.00
Tree Service 1 Crepe Myrtle Tree. 1 50.00 50.00
Tree Service 1 Chinese Pistache Trees. 1 200.00 200.00
Tree Service Along C Street:
3 Chinese Pistache Trees.
1 575.00 575.00
Tree Service 2 Chinese Pistache Trees. 1 900.00 900.00
Tree Service Along D Street:
6 Crepe Myrtle Trees.
1 500.00 500.00
Tree Service 4 Crepe Myrtle Trees. 1 220.00 220.00
Tree Service 8 Crepe Myrtle Trees. 1 650.00 650.00
Tree Service Along E Street:
6 Crepe Myrtle Trees.
1 225.00 225.00
Tree Service 3 Bradford Pear Trees. 1 550.00 550.00
Tree Service 7 Chinese Pistache Trees. 1 1,900.00 1,900.00 Tree Service 4 Crepe Myrtle Trees. 1 175.00 175.00

July 28, 2026 Regular Meeting of the Exeter City Council

Estimate date 6/16/2026
Estimate # 7134
BIll To
Exeter Public Works
ATTN: Marie Arroyo
E Pine St
Exeter, Ca 93221
Ship To
Exeter Public Works
ATTN: Marie Arroyo
E Pine St
Exeter, CA 93221
Subtotal
6837 West Pershing Ave
Visalia, CA 93291
559-738-8334
CSLB Lic # 994962
Terms and Conditions
Customer Signature
- Company is not responsible for any damage to irrigation lines or sprinklers during the job - Payment is due within 5 days of completion
- Please make checks payable to: Shipman Tree Service
- Card payments are accepted, a 3.5% processing fee is charged to all transactions Date
Service Description Qty Cost Total
Tree Service 1 Chinese Pistache Tree. 1 500.00 500.00
Tree Service 3 Crepe Myrtle Trees. 1 150.00 150.00
Tree Service 3 Chinese Pistache Trees. 1 1,200.00 1,200.00 Tree Service 7 Chinese Pistache Trees. 1 2,500.00 2,500.00 Tree Service 5 Crepe Myrtle Trees. 1 300.00 300.00
Tree Service Along F Street:
2 Bradford Pear Trees.
1 1,150.00 1,150.00
Tree Service 3 Chinese Pistache Trees. 1 1,650.00 1,650.00 Tree Service 2 Camphor Trees. 1 825.00 825.00
Tree Service 5 Crepe Myrtle Trees. 1 600.00 600.00
Includes disposal and drag.

$34,995.00
July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

N
E
S
W
Downtown Tree Trimming
Map
Legend
Planned Tree Trimming
July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Authorize an Expenditure Toward the Fire Hydrant and Valve Repair and Replacement Project in the Amount of $8,436.00 Due to Unforeseen Circumstances.

Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Director of Public Works
Staff recommends that the City Council authorize an additional expenditure toward the Fire Hydrant and Valve Repair and Replacement Project in the amount of $8,436.00 due to unforeseen circumstances at the fire hydrant located at San Juan and Portola; and appropriate necessary funds.

Following project authorization in February of 2026, staff executed an agreement with Charles Testerman General Engineering, Inc. to perform eight (8) fire hydrant and valve replacements throughout the City. Seven (7) of the hydrant and/or valve replacements went as expected, while the last hydrant on San Juan and Portola uncovered unexpected circumstances that led to additional costs exceeding the previously approved contract amount.

In February 2026, the City Council authorized the Fire Hydrant and Valve Repair and Replacement Project to address aging and inoperable fire hydrants and isolation valves throughout the City's water distribution system. The project included the replacement of eight (8) fire hydrants and associated valves at various locations identified by Public Works staff as requiring repair or replacement to improve system reliability, maintain fire protection capabilities, and reduce future maintenance needs.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.___
Agenda Item Number: I.7
Department Recommendation:

Summary:

Background:

July 28, 2026 Regular Meeting of the Exeter City Council

Charles Testerman General Engineering Inc. was awarded the project and successfully completed seven (7) of the planned replacements without significant issues. During excavation and replacement activities at the final project location, located at the intersection of San Juan Avenue and Portola Avenue, crews encountered unforeseen field conditions that could not have been identified prior to construction. The contractor discovered that the water supply line was not in accordance with the map of improvements requiring additional time and valves to properly replace the hydrant and enable the supply to be controlled by a valve for future maintenance. This required additional excavation, labor, materials, and time to safely complete the work and restore the water distribution system to service. Due to the nature of these projects, and water service to the nearby medical facility and residents being off, the additional work had to be performed immediately by the crews on site, and a bidding process could not be conducted.

The additional work resulted in project costs exceeding the original contract amount by $8,436.00. Because the unforeseen conditions were necessary to address in order to complete the project, staff is requesting to reallocate available funds within the project that were planned for construction management to compensate the contractor for the completed work.

The Fire hydrant and Valve Repair and Replacement Project was authorized with a total project budget of $83,620.80 from the Water Fund. The additional project costs of $8,436.00 resulting from unforeseen conditions will be funded through available appropriations within the project’s authorized budget. No additional project appropriation is requested.

On February 10, 2026, the City Council approved the Fire Hydrant and Valve Replacement Project.
• Final invoice from Charles Testerman General Engineering, Inc. • Original PO issued for the Project
• Original Proposal from Charles Testerman General Engineering, Inc.

I move to authorize the reallocation of funds within the Fire Hydrant and Valve Repair and Replacement Project in the amount of $8,436.00 due to unforeseen circumstances at the fire hydrant located at San Juan and Portola.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Authorize the City Administrator (or their Designee) to Execute an Agreement with Gavin Tolbert’s Tree Service in the Amount of $13,660 for Tree Trimming Services in the Country View Estates No. 1 and 2 and Awbrey Estates Landscaping and
Lighting Maintenance Assessment District (LLMAD).

Submitting Department:

Public Works
Contact Name:

Zach Boudreaux, Director of Public Works
Staff recommends the City Council grant the City Administrator (or designee) authorization to execute an agreement with Gavin Tolbert’s Tree Service for tree trimming services in the Country View Estates No. 1 and 2 and Awbrey Estates Landscaping and Lighting Maintenance District (LLMAD).

Tree trimming within the Country View Estates No. 1 and 2 and Awbrey Estates LLMAD is needed periodically to maintain safe clearance over sidewalks, curbs, and roadways and to maintain the aesthetics of the district. City staff identified the need for tree trimming services in the Country View Estates No. 1 and 2 and Awbrey Estates LLMAD and solicitated quotes in accordance with the City’s Purchasing Policy for tree trimming services within the LLMAD. Work includes trimming 33 trees along Belmont Rd., Joyner Ave. and Powell Ave. around the perimeter of Country View Estates Nos. 1 and 2 and 9 trees along Belmont Ave. for Awbrey Estates.

Quotes were solicitated from Gavin Tolbert’s Tree Service, Visalia Concrete and Stamp/ Visalia Tree Service, LLC, Gonzalez Pro Tree Services, Adam’s Tree Service and Guiterrez Tree Service.

The quotes are summarized below.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.____
Agenda Item Number: I.8.

Department Recommendation:

Summary/Background:

July 28, 2026 Regular Meeting of the Exeter City Council

• Gavin Tolbert’s Tree Service: $13,660
• Visalia Concrete and Stamp/Visalia Tree Service, LLC: $21,850 • Gonzalez Pro Tree Service: Incomplete quote
• Adam’s Tree Service: No response
• Gutierrez Tree Service: No response
After evaluating all quotes received, staff recommends entering into an agreement with Gavin Tolbert’s Tree Service.

The recommended contract amount is $13,660.00. Funding for the tree trimming project is appropriated in the Fiscal Year 2026-2027 Country View Estates Nos. 1 and 2 and Awbrey Estates Landscape and Lighting Maintenance Assessment District (LLMAD) special projects fund (Account No. 140.472.028.009).

None
• Gavin Tolbert’s Tree Service Quotes
• Gonzales Pro tree Service Quote
• VCS/Visalia Tree Service Quotes
• Project Map
• DRAFT Professional Services Agreement with Exhibit
I move to authorize the City Administrator (or designee) to execute an agreement with Gavin Tolbert’s Tree Service for tree trimming services in Country View Estates No.1 and 2 and Awbrey Estates Landscaping and Lighting Maintenance Assessment District (LLMAD) in the amount of $13,660.00.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

Please review us on Yelp, Google, and FaceBook!
Thank you for your business!

Gavin Tolbert's Tree Service
Lic#: 1038093, Bond#: 30026812
19149 Echo Dr., Woodlake, CA
93286
(559) 750-8729
[email protected]
www.gavintolbertstreeservice.com
Estimate

ADDRESS
The City of Exeter
City of Exeter
Public Works Department
P.O. Box 237
Exeter
CA
93221
ESTIMATE 1045
DATE 06/12/2026

DESCRIPTION AMOUNT
Trim nine trees located on the northeast corner of Belmont and Firebaugh (Awberry) 3,435.00 TOTAL $3,435.00
Accepted By
Accepted Date
July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

Estimate date 6/8/2026
Estimate # 7082
BIll To
Exeter Public Works
ATTN: Marie Arroyo
Belmont Rd and Powell Ave
Exeter, Ca 93221
Ship To
Exeter Public Works
ATTN: Marie Arroyo
Belmont Rd and Powell Ave
Exeter, CA 93221
Subtotal
6837 West Pershing Ave
Visalia, CA 93291
559-471-6868 CSLB Lic # 994962
Terms and Conditions
Customer Signature
- Additional square footage billed at the quote rate
- Company not responsible for any broken pipes or irrigation during the demo process - Company is not responsible for any damage that may occur out of our control. Ex; heat causing cracks
- Permits or traffic control are not included unless stated otherwise - On projects over $4000 a 50% deposit of the total is required at start of project and the remaining balance due upon completion
- Please make checks payable to: Visalia Concrete and Stamp - Card payments are accepted, a 3.5% processing fee is charged to all transactions Date

ESTIMATE
Visalia Concrete and Stamp
Service Description Qty Cost Total
Tree Service Servicing North to South on Belmont road, Eastbound on Powell Avenue, And a right Southbound on Joyner Avenue.

Trim in accordance with ISA guidelines, uplift off sidewalk, rebalance, and remove dead limbs from 20 Bradford Pear trees, 5 Velvet Ash trees, 3 Tropical Ash trees, and 5 Chinese Pistache trees.

Include includes disposal and haul off.
1 14,550.00 14,550.00
$14,550.00
July 28, 2026 Regular Meeting of the Exeter City Council

Estimate
Estimate # 7001
Date: 6/17/2026
Contractor Lic.
#1031021
Phone
(559)901-1584
Email
[email protected]
Website
http://visaliatreeservice
s.com/
Name/ Address
Exeter City
Belmont Rd & Firebaugh Ave
Thank you for the opportunity to quote. We are pleased to quote as follows:
location Description Qty. Total
9 Chinese Pistache trim and balance trees
Clean-up, and Haul away all debris $7300.00
* This estimate is good for three months.
* In case of an emergency and we’re unable to go on your schedule date, we will reschedule you for the next available.
* We are not liable for any damages to underground plumbing or utilities Invest in those who want the best for you, Every penny counts with us...

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

N
E
S
W
Country View
Awbrey Estates
Tree Trimming Map
July 28, 2026 Regular Meeting of the Exeter City Council

C O N T R A C T

SERVICES AGREEMENT
FOR
Country View and Awbrey Estates Landscape and Lighting Maintenance Assessment District (LLMAD) Tree Maintenance
This Agreement, entered into this 28th day of July 2026, by and between the City of Exeter, hereinafter referred to as the “CITY”, and Gavin Tolbert’s Tree Service, hereinafter referred to as the “PROVIDER”.

W I T N E S S E T H
WHEREAS, the CITY is authorized and empowered to employ service providers in the performance of its duties and functions; and
WHEREAS, the CITY has the desire to secure certain services to assist in the preparation and completion of the items of work described as “Scope of Work” in Exhibit “A”, and hereinafter referred to as the “SERVICES”; and

WHEREAS, the PROVIDER represents it is licensed, qualified and willing to provide such services pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and PROVIDER agree as follows:

I. SERVICES TO BE PERFORMED BY THE PROVIDER
A. Authorized Scope of Work: The PROVIDER agrees to perform all work necessary to complete in a manner satisfactory to the CITY those tasks described and the cost identified in Exhibit “A” - Scope of Work
SERVICES.

II. TIME OF PERFORMANCE
The PROVIDER shall commence performance of this Agreement within thirty (30) days of PROVIDER’s Notice to Proceed following City Council approval of this Agreement and shall complete the work within the timeframes outlined in Exhibit “A”, unless otherwise extended in writing by CITY, in its sole discretion.

If the PROVIDER fails to complete the SERVICES within the time specified, plus any extensions of time which may be granted, the CITY shall determine the percent of each work item completed and shall pay the PROVIDER on that basis.

PROVIDER shall not be responsible for delays which are due to causes beyond the PROVIDER’s reasonable control.

In the case of any such delay, the time of completion shall be extended accordingly in writing signed by both parties.

III. COMPENSATION
A. Total Compensation: For services performed pursuant to this Agreement, the CITY agrees to pay and the PROVIDER agrees to accept, as payment in full, a monthly sum not to exceed B. Thirteen thousand six hundred sixty dollars ($13,660.00). This amount shall constitute complete compensation, including document production and out-of-pocket expenses for all services for the work and SERVICES identified in Exhibit “A”.

July 28, 2026 Regular Meeting of the Exeter City Council

C. Payment of Compensation: The PROVIDER shall be compensated monthly no later than thirty (30) days following submission of a written, verified billing invoice to the CITY.

IV. AUTHORIZED REPRESENTATIVE
A. CITY: The City Administrator shall represent the CITY in all matters pertaining to the services to be rendered under this Agreement, except where approval of the City Council of the City of Exeter is specifically required.

B. PROVIDER: Gavin Tolbert’s tree Service shall represent and act as principle for PROVIDER in all matters pertaining to the services to be rendered by it under this Agreement.

V. TERMINATION
The right to terminate this Agreement, with or without cause, may be exercised without prejudice to any other right or remedy to which the terminating party may be entitled at law or under this Agreement.

A. Termination By Either Party Without Cause: The CITY or PROVIDER may terminate this Agreement at any time by giving written notice to the other of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination.

B. Termination of Agreement for Cause: The CITY may by written notice to the PROVIDER specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination, terminate the whole or any part of this Agreement in any of the following circumstances:

1. If the PROVIDER fails to perform the services called for by this Agreement within time(s) specified herein or any extension thereof; or

2. If the PROVIDER fails to make progress under this Agreement as to endanger performance of this Agreement in accordance with its terms, and does not correct such failure within a period of ten (10) days (or longer period as the CITY may authorize in writing) after receipt of notice from the CITY specifying such failure.

C. Post-Termination:

1. In the event the CITY terminates this Agreement with or without cause, the CITY may procure, upon such terms and such manner as it may determine appropriate, services similar to those terminated.

2. The PROVIDER shall not be liable for any excess costs if the failure to perform this Agreement arises out of causes beyond the control and without the fault or negligence of the PROVIDER.

Such causes include, but are not limited to, acts of God or of the public enemy, floods, epidemics, quarantine restrictions, strikes, and unusually severe weather.

3. Should the Agreement be terminated with or without cause, the PROVIDER shall provide the CITY with all finished and unfinished documents, data, photographs, reports, access keys or badges, etc. related to the SERVICES.

4. Upon termination, with or without cause, PROVIDER will be compensated for the services satisfactorily completed to the date of termination according to compensation provisions contained herein. In no event, shall the total compensation paid PROVIDER exceed the total compensation agreed to herein.

5. If, after notice of termination of this Agreement, as provided for in this article, it is determined for any reason that the PROVIDER was not in default under the provisions of this article, then July 28, 2026 Regular Meeting of the Exeter City Council

the rights and obligations of the parties shall be the same as if the Agreement was terminated without cause.

6. Termination of this Agreement shall not terminate any obligation to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination activities.

VI. INTEREST OF OFFICIALS AND THE PROVIDER
A. No officer, member, or employee of the CITY who exercises any functions or responsibilities in the review or approval of this Agreement shall:

1. Participate in any decision relating to this Agreement which effects his personal interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or

2. Have any interest, direct or indirect, in this Agreement or the proceeds thereof during his tenure or for one year thereafter.

B. The PROVIDER hereby covenants that he has, at the time of the execution of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The PROVIDER further covenants that in the performance of this work, no person having any such interest shall be employed.

VII. NO PERSONNEL, AGENCY OR COMMISSION
The PROVIDER warrants, by execution of this Agreement, that no personnel agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide established commercial or selling agencies maintained by the PROVIDER for the purpose of securing business. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or, in its discretion, to deduct from this Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

VIII. SUBCONTRACTING
A. The PROVIDER shall not subcontract or otherwise assign any portion of the SERVICES to be performed under this Agreement without the prior written approval of the CITY.

B. In no event shall the PROVIDER subcontract services in excess of 50% of the contract amount, excluding specialized services. Specialized services are those items not ordinarily furnished by a PROVIDER performing the particular type of services.

IX. INDEPENDENT CONTRACTOR
In the performance of the services herein provided for, the PROVIDER shall be, and is, an independent contractor and is not an agent or employee of the CITY. The PROVIDER has and shall retain the right to exercise full control and supervision of all persons assisting the PROVIDER in the performance of said services hereunder. The PROVIDER shall be solely responsible for all matters relating to the payment of its employees including compliance with social security and income tax withholding and all other regulations governing such matters.

X. SPECIFICATIONS
All specifications, manuals, standards, etc., either attached to this Agreement or incorporated by reference, are binding as to the performance of the work specified in this Agreement unless they are changed by written amendment to this Agreement modified in writing to incorporate such changes.

July 28, 2026 Regular Meeting of the Exeter City Council

XI. DOCUMENTS/DATA
A. Ownership of Documents: All original papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this Agreement. Any additional copies, not otherwise provided for herein, shall be the responsibility of the CITY.

Documents, including drawings and specifications, prepared by PROVIDER pursuant to this Agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from PROVIDER will be at CITY’s sole risk and without liability to PROVIDER. Further, any and all liability arising out of changes made to PROVIDER’s deliverables under this Agreement by CITY or persons other than PROVIDER is waived as against PROVIDER, and the CITY assumes full responsibility for such changes unless the CITY has given PROVIDER prior notice and has received from PROVIDER written consent for such changes.

B. Publication: No report, information, or other data given or prepared or assembled by the PROVIDER pursuant to this Agreement, shall be made available to any individual or organization by the PROVIDER without the prior written approval of the CITY. Notwithstanding the foregoing, however, the PROVIDER shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings.

C. Copyrights: The PROVIDER shall be free to copyright material developed under this Agreement with the provision that the CITY be given a nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the material for government or public purposes.

XII. INDEMNIFICATION AND INSURANCE
A. To the fullest extent permitted by law, PROVIDER shall indemnify, defend, and hold harmless the CITY, its officers, employees, agents and volunteers (“City indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the PROVIDER’s negligence, recklessness or willful misconduct in its performance of its obligations under this agreement or out of the operations conducted by PROVIDER. In the event the City indemnitees are made party to any action, lawsuit, or other adversarial proceeding arising from PROVIDER’s performance of this agreement, the PROVIDER shall provide a defense to the City indemnitees, or at the CITY’s option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels’ fees, incurred in defense of such claims.

B. As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, PROVIDER agrees to indemnify, defend (at CITY’s option), and hold harmless CITY, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with PROVIDER’s (or PROVIDER’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the sole negligence or willful misconduct of CITY.

C. Without limiting CITY’s right to indemnification, it is agreed that PROVIDER shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage placed with insurances approved to do business in California with an AM Best Rating of A-;VII or higher as follows:

July 28, 2026 Regular Meeting of the Exeter City Council

1. Workers Compensation and Employer’s Liability: PROVIDER shall maintain Workers’ Compensation Insurance as required by California statutes and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000) each accident or disease. PROVIDER shall submit to CITY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

2. Commercial General Liability: PROVIDER shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than Two Million Dollars ($2,000,000) per occurrence, Four million Dollars ($4,000,000) general aggregate, and Two Million Dollars ($2,000,000) products and completed operations aggregate for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. The general aggregate limit shall apply separately to this SERVICES/location or the general aggregate limit shall be doubled. PROVIDER’S general liability policies shall allow and be endorsed primary and shall not seek contribution from the CITY’S coverage and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. For construction services, an endorsement providing completed operations coverage for the additional insured using ISO form CG 20 37 (or equivalent) is also required. PROVIDER shall submit to CITY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

Any failure to comply with reporting provisions of the policies by PROVIDER shall not affect coverage provided the CITY.

Coverage shall state PROVIDER insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Business Automobile Liability: PROVIDER shall provide automobile liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than Two Million Dollars ($2,000,000) each accident. The policy shall provide and be endorsed that the City, its officers, officials, employees, agents, and volunteers are included or named as additional insureds. PROVIDER shall submit to CITY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

D. CITY’S Risk Manager is hereby authorized to modify the requirements set forth above in the event he/she determines that such reduction is in the CITY’S best interest.

E. Each insurance policy required by this Agreement shall contain the following clause:
“This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Exeter, 100 N. C Street, Exeter, CA 93221.” If a carrier will not provide the required notice of cancellation, the PROVIDER shall provide written notice to the City of a cancellation no later than ten (10) business days before cancellation.

F. Any available insurance proceeds broader than, or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements are sufficient to cover the obligations of the PROVIDER.

July 28, 2026 Regular Meeting of the Exeter City Council

G. Prior to commencing any work under this Agreement, PROVIDER shall deliver to CITY insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clauses referenced above. PROVIDER shall provide to CITY endorsements to the aboverequired policies, which add to these policies the applicable clauses referenced above. Said endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory’s company affiliation and title. Should it be deemed necessary by CITY, it shall be PROVIDER’s responsibility to see that CITY receives documentation acceptable to CITY which sustains that the individual signing said endorsements is indeed authorized to do so by the insurance company. CITY has the right to demand, and to receive within a reasonable time period, copies of any insurance policies required under this Agreement.

H. Subcontractors: PROVIDER must enter into a written and executed contract agreement with each of its subcontractors that provide materials, services, or perform work for the PROVIDER under this Agreement. The contract agreement must contain a defense, indemnification and hold harmless provision in favor of the City and its officers, officials, employees, agents, and volunteers. The contract agreement shall also cause the subcontractor to comply with the insurance requirements required of the PROVIDER, including providing an additional insured endorsement for ongoing and, for construction work or services, for completed operations for equal risk level activities and operations as solely determined by the City. The City reserves the right to modify the insurance coverages and limits based on the nature of the risk or other special circumstances PROVIDER shall obtain certificates of insurance and policy endorsements from each of its subcontractors and provide a copy to City upon request.

I. In addition to any other remedies CITY may have if PROVIDER fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:

1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; or

2. Order PROVIDER to stop work under this Agreement and/or withhold any payment(s) which become due to PROVIDER hereunder until PROVIDER demonstrates compliance with the requirements hereof; or

3. Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for PROVIDER’s failure to maintain insurance or secure appropriate endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which PROVIDER may be held responsible for payments of damages to persons or property resulting from PROVIDER’s or its subcontractor’s performance of the work covered under this Agreement.

XIII. NON-DISCRIMINATION
PROVIDER and all subcontractors shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, sex, or any other classification protected by federal or state law, in the performance of this Agreement. Failure by the contractor to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement.

XIV. MISCELLANEOUS PROVISIONS
A. Asbestos and Hazardous Materials: In providing its services hereunder, PROVIDER shall not be responsible for identification, handling, containment, abatement, or in any other respect, for any asbestos or hazardous material if such is present in connection with the SERVICES. In the event the CITY becomes aware of the presence of asbestos or hazardous material at the service location, CITY July 28, 2026 Regular Meeting of the Exeter City Council

shall be responsible for complying with all applicable federal and state rules and regulations, and shall immediately notify PROVIDER, who shall then be entitled to cease any of its services that may be affected by such presence, without liability to PROVIDER arising therefrom.

B. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

C. Prohibition of Assignment: Neither the CITY nor PROVIDER shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

D. Dispute/Governing Law: Any dispute not resolvable by informal arbitration between the parties to this Agreement shall be adjudicated in a Court of Law under the laws of the State of California.

E. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the PROVIDER, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

F. Jurisdiction/Venue/Waiver Of Removal: This Agreement is entered into and is to be performed in Tulare County, California. This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in that State. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The PROVIDER hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

G. Integration/Modification: This Agreement and each of the exhibits referenced herein, which are incorporated by reference, represents the entire understanding of the CITY and the PROVIDER as to those matters contained herein. In case of conflict between any of the terms and conditions of this Agreement and any PROVIDER proposal or attachment, the terms and conditions of this Agreement shall control. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the CITY and the PROVIDER.

H. Conflict With Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

I. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.

J. Construction: This Agreement is the product of negotiation and compromise on the part of each party and the parties agree, notwithstanding Civil Code Section 1654, that in the event of uncertainty the language will not be construed against the party causing the uncertainty to exist.

K. Authority: Each signatory to this Agreement represents that it is authorized to enter into this Agreement and to bind the party to which its signature represents.

L. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

CITY OF EXETER
100 N. C Street
Exeter, CA 93221
Attention: City Administrator

PROVIDER
Attention: Gavin Tolbert
Phone: (559) 750-8729
Email:
[email protected]
July 28, 2026 Regular Meeting of the Exeter City Council

M. Firearms Prohibited: Guns may not be carried by contractors /vendors/PROVIDERs while working on City of Exeter premises without the expressed written approval of a City of Exeter Department Head, or an exemption in the contract. If a contractor/vendor/PROVIDER is caught carrying a gun, without City permission, their contract will be terminated.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CITY OF EXETER PROVIDER
_______________________________ _____________________________ Jason Ridenour, City Administrator Gavin Tolbert, Gavin Tolbert’s Tree Service Approved as to Form
________________________________ _________________________________ Julia Lew, City Attorney Zachary Boudreaux, Project Manager Attachments: Exhibit “A”: Scope of Work and
Schedule of Fees for Services
July 28, 2026 Regular Meeting of the Exeter City Council

EXHIBIT ‘A’
Scope of Services & Schedule of Fees for Services
Country View and Awbrey Estates Tree trimming Project
Total Amount: $13,660
Scope of work includes protecting private property and removal of all debris.

July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Adoption of Resolution No. 2026- 26, A Resolution of the City Council of the City of Exeter, Establishing Wages and Related Benefits for Employees of the Department Head Group.

Submitting Department:

Administration
Contact Name:

Jason Ridenour, City Administrator
Staff recommends that the City Council adopt Resolution No. 2026-26 establishing wages and related benefits for employees of the Department Head Group.

The City Council is responsible for establishing the wages, benefits, and terms and conditions of employment for the City's unrepresented Department Head employees, which currently include the Public Works Director, Police Chief, Finance Director, and any other Department Head positions designated by the City Council.

In recent years, the City's Department Head employees have been governed through individual employment agreements, each containing position-specific compensation, benefits, and employment provisions.

To improve consistency, simplify administration, and establish a uniform framework for Department Head employment, staff has prepared a comprehensive Department Head Resolution. The proposed Resolution consolidates the common terms and conditions currently contained within the individual employment agreements into a single governing document while preserving provisions unique to specific positions where appropriate.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.9.

Department Recommendation:

Background & Summary:

July 28, 2026 Regular Meeting of the Exeter City Council

In addition, the proposed Resolution incorporates compensation adjustments approved by the City Council following completion of the City's 2026 Classification and Compensation Study.

Specifically, the Resolution provides:
• A 5.0% salary adjustment effective the first full pay period including July 1, 2026, and an additional 5.0% salary adjustment effective the first full pay period including July 1, 2027, for the Public Works Director and Finance Director. • A 2.0% salary adjustment effective the first full pay period including July 1, 2026, and an additional 2.0% salary adjustment effective the first full pay period including July 1, 2027, for the Police Chief.
• Creation of a new Step F for the Police Chief salary schedule, maintaining five percent (5%) intervals between salary steps.
• Standardizes vacation accrual provisions for Department Head employees. • An increase to the Police Chief's annual uniform allowance from $1,000 to $1,200, consistent with the Exeter Police Officers Association. • Various administrative updates to improve consistency and organization while maintaining existing benefits unless otherwise modified.

Adoption of this Resolution will create a single, comprehensive policy document governing Department Head compensation and benefits, reducing the need for separate employment agreements while providing greater consistency for future administration. Existing individual employment agreements will no longer govern compensation and benefits to the extent those matters are addressed in the Resolution.

The costs associated with the proposed salary adjustments and related benefit modifications will be absorbed within the adopted Fiscal Year 2026/27 Budget. If additional appropriations or budget adjustments are determined to be necessary, staff will return to the City Council with the appropriate budget amendment for consideration and approval.

The City Council has regularly considered updates to Department Head Contracts in alignment with the term of each contract.
• Copies of Current Department Head Employment Agreements • DRAFT Resolution No. 2026-26
I move to adopt Resolution No. 2026-26, establishing wages and related benefits for employees of the Department Head Group.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

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July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

RESOLUTION NO. 2026-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER AUTHORIZING

WAGE AND RELATED BENEFITS FOR EMPLOYEES OF THE DEPARTMENT HEAD GROUP
WHEREAS, the City Council of the City of Exeter ("City" or "City Council") is authorized to set the terms and conditions of employment for unrepresented employees; and WHEREAS, the City Council desires to memorialize in a single Resolution the benefits and compensation currently provided to Department Head employees ("Department Heads" or "Department Head Group"); and
WHEREAS, this Resolution is intended to and does supersede all previous resolutions, and terms and conditions of employment for Department Head employees, except as otherwise expressly provided herein or under their employment contracts; and WHEREAS, this Resolution may be modified, amended, terminated, or superseded by the City Council at any time; and
WHEREAS, this Resolution shall apply to all Department Head employees, which include the following positions: Public Works Director, Police Chief, Finance Director, and any other Department Head positions designated by the City Council; and NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council adopts this Resolution, which shall be effective July 28, 2026, and will remain in effect until it is modified, amended, terminated, or superseded by further resolution of the City Council.

SECTION I - INCORPORATION
Department Head employees are at-will employees of the City pursuant to City of Exeter Code of Ordinances section 2.08.060. Department Head employees serve at the discretion of the City Administrator, with the consent of the City Council, unless otherwise provided by applicable law or City ordinance.

Department Head employees shall enjoy all applicable employment rights provided by State and Federal law. The City shall have as a primary goal the protection and furtherance of those rights. As at-will employees, Department Head employees are subject to the compensation, benefits, and conditions specified in this Resolution and in the City of Exeter Personnel Rules and Regulations.

Where this Resolution contains a provision pertaining to a specific topic also contained in the City of Exeter Personnel Rules and Regulations, the provisions of this Resolution shall apply and July 28, 2026 Regular Meeting of the Exeter City Council

shall replace the applicable section of the Personnel Rules and Regulations to the extent of any conflict. Where this Resolution is silent as to matters addressed in the Personnel Rules and Regulations, the Personnel Rules and Regulations shall be the guiding source and authority, if applicable by their own terms. Provisions of an individual employment contract will supersede this Resolution and the Personnel Rules and Regulations where there is a conflict.

SECTION II - WAGES
Effective the first full pay period following City Council approval of this Resolution, effective July 1, 2026, the City of Exeter shall adjust the salary schedule for Department Head positions as follows:
• The City shall grant a 5.0% salary increase for the following positions covered by this Resolution.

1. Public Works Director

2. Finance Director
• The City shall grant a 2.0% salary increase for the following position covered by this Resolution.

1. Police Chief
• The salary schedule for Police Chief is set in a matrix with 5.0% intervals between steps. Step “F” will be added to the salary schedule, maintaining the aforementioned interval between steps.

Effective the first full pay period that includes July 1, 2027, the City of Exeter shall again adjust the salary schedule for Department Head positions as follows:
• The City shall grant a 5% salary increase for the following positions covered by this Resolution.

1. Public Works Director

2. Finance Director
• The City shall grant a 2% salary increase for the following position covered by this Resolution.

1. Police Chief

SECTION III - HOURS OF WORK AND OVERTIME
SECTION 3.1 HOURS OF WORK
The provisions in this section govern hours of work for employees. However, this provision shall not interfere with the essential services of a department. Department Head employees for the City are assigned a schedule of 40 hours per week, but may require additional hours based on assignment, workload, and the operational needs of the City. Shifts vary as required to meet the operational requirements of the department where the employee works. When desirable, the City Administrator may designate other working hours for employees whose specific duties require it.

July 28, 2026 Regular Meeting of the Exeter City Council

SECTION 3.2 OVERTIME
All Department Head employees are classified as exempt employees and are ineligible for overtime pay.

SECTION IV - LEAVES
SECTION 4.1 HOLIDAYS
Holiday leave shall be provided in accordance with Sections 419 and 420 of the Personnel Rules and Regulations.

SECTION 4.2 VACATION
Vacation leave shall be provided in accordance with Chapter Six (6) of the Personnel Rules and Regulations, except as otherwise provided in this Resolution or employee contract.

Department Heads shall receive vacation leave based on the following structure:

Years of Service Annual Accrual (up to) Monthly Accrual (up to) 1-2 16 Working Days 10 2/3 hrs.
3-4 17 Working Days 11 1/3 hrs.
5-6 18 Working Days 12 hrs.
7-8 19 Working Days 12 2/3 hrs.
9-10 20 Working Days 13 1/3 hrs.
11-12 21 Working Days 14 hrs.
13-Up 22 Working Days 14 2/3 hrs.

SECTION 4.3 VACATION REDEMPTION
Department Head employees covered by this Resolution may elect to receive cash in lieu of up to eighty (80) hours of vacation leave accrual each calendar year, subject to the terms and conditions in this section.

To receive cash in lieu of vacation leave accrual, an employee must submit an irrevocable written election form no later than December 31st of the calendar year prior to the calendar year in which the employee wishes to receive cash in lieu of leave. To be eligible, the employee must, as of the December 31 deadline, have at least one-hundred sixty (160) hours of vacation leave accrued and must have taken at least forty (40) hours of vacation leave during the previous year. The cash in lieu will be payable in the last pay period of November the following calendar year. Only leave hours already accrued in the calendar year for which an election is made may be cashed out. Cashouts for leave hours accrued in a prior calendar year are not allowed. If an employee for any reason would not have accrued the full amount elected for cash-out during the current year, the cash-out amount will be reduced accordingly.

July 28, 2026 Regular Meeting of the Exeter City Council

In lieu of the above provisions and the provisions in the Personnel Rules and Regulations, the Police Chief may elect to cash out eighty 80 hours of vacation leave once per calendar year when he reaches 360 hours of accrued vacation as long as he has taken forty (40) hours of vacation leave in the previous eight (8) months.

SECTION 4.4 SICK LEAVE
Sick leave shall be provided in accordance with Chapter Seven (7) of the Personnel Rules and Regulations, except as otherwise provided in this Resolution.

Department Heads shall accrue sick leave at a rate of 8 hours per month accrued bi-weekly.

SECTION 4.5 SICK LEAVE REDEMPTION
Upon separation from employment, Department Heads who leave in good standing may be paid as indicated for unused sick time hours left in their sick leave bank. Alternatively, sick leave balances may be converted to PERS service credit if allowed by the applicable PERS contract. If sick leave is to be paid to an eligible employee, the following table shall be utilized to calculate the amount to be paid out:

Years of Service Percentage of Balance to be Paid
0 to less than 5 years Not eligible
5 to less than 10 years 15%
10 to less than 15 years 20%
15 to less than 20 years 25%
20 years and over 30%
For the Police Chief, if the employee uses only between zero (0) and thirty-six (36) hours of sick leave in a calendar year, the employee may, at the start of the new calendar year, request to redeem up to sixty (60) hours of accrued sick leave in pay, at the rate of 30% of the employee’s regular rate of pay, provided that the employee’s remaining sick leave balance, at the conclusion of the transaction, does not drop below the greater of one hundred sixty (160) hours or the elimination period for the disability insurance acquired by the EPOA.

For the Police Chief, the employee is allowed four (4) personal leave days per year to be taken from the employee’s sick leave bank and utilized at the employee’s discretion, upon approval by the employee’s supervisor. Personal leave does not accrue in a separate bank and is more aptly described as an allowed use of accumulated sick leave for personal reasons other than illness or injury, which may be substituted for other previously scheduled leave prior to submittal of timesheets.

If the Police Chief is killed in the line of duty, the City shall pay the Police Chief’s beneficiary 50% of the Police Chief’s accumulated sick leave at the regular rate of pay at the time of passing.

July 28, 2026 Regular Meeting of the Exeter City Council

SECTION 4.6 EXECUTIVE LEAVE
Department Head employees receive 96 hours of Executive Leave every July 1. Executive Leave must be used within the fiscal year accumulated and may not be carried over from one fiscal year to another. An employee who is hired in an exempt position after December 31 shall be granted a prorated portion based on the number of months remaining in the fiscal year.

SECTION 4.7 OTHER LEAVES
Other leaves, including jury leave, military leave, and medical and family leaves shall be provided in accordance with Chapter 8 of the Personnel Rules and Regulations.

SECTION V - SPECIAL PAYS
SECTION 5.1 BILINGUAL PAY
The City will provide $23.08 bi-weekly in compensation for qualified bilingual Department Head employees routinely and consistently assigned in designated positions requiring communication skills in languages other than English who satisfactorily pass the City’s designated bilingual testing/exam process. Qualification and designation shall be approved by the City Administrator.

SECTION 5.2 RETENTION PAY
Department Head employees shall receive retention pay (longevity) based on complete years of City of Exeter full-time employment/service as a percentage of base pay as follows: 2.5% at each of 6, 10, and 15 years, up to a maximum of 7.5%.

For sworn Department Head employees, including the Police Chief, retention pay (longevity) shall be based on the EPOA retention pay, which is based on completed years of full-time, sworn law enforcement officer employment as a percentage of base pay as follows: 2.5% at each of 6, 10, and 15 years, up to a maximum of 7.5%. Prior law enforcement service shall include any service as a peace officer under Penal Code section 830 et seq. or the out-of-state equivalent. Substantiation of prior sworn service must be provided to Human Resources, who will have sole responsibility for verifying and approving prior service.

SECTION 5.3 TREASURER STIPEND
The Finance Director shall receive the established Treasurer stipend of $300.00 per month, equivalent to $138.46 bi-weekly.

SECTION 5.4 TECHNOLOGY/CELL PHONE STIPEND
Employees shall receive a stipend of $20.77 bi-weekly, to be used toward payment of the employee’s personal cellular telephone account if the employee agrees to allow the City to use the employee’s personal cellular telephone number to contact the employee regarding workrelated issues. The employee may also elect to decline the stipend and instead be provided with a City-issued cell phone.

July 28, 2026 Regular Meeting of the Exeter City Council

SECTION 5.5 AUTOMOBILE / AUTOMOBILE ALLOWANCE / MILEAGE REIMBURSEMENT The City, at its sole discretion, shall provide automobile benefits under either of the following provisions:

A. City Vehicle. The City may provide a City automobile for City use during employment with the City.

For employees assigned a City automobile, the City shall be responsible for providing liability, property damage, and comprehensive insurance, to the extent coverage is provided by the City’s Risk Management Authority, and for the purchase, operation, maintenance, repair, and regular replacement of the provided automobile. The employee shall not permit any person other than an authorized City employee to drive or use said automobile. The employee shall be responsible for keeping records of use of the vehicle for business versus personal use and shall be responsible for any tax implications for this benefit.

B. Automobile Allowance. Employees may receive a monthly automobile allowance of $300.00, equivalent to $138.46 bi-weekly. Employee shall be responsible for providing liability, property damage, and comprehensive insurance
SECTION 5.6 UNIFORM AND BOOT ALLOWANCE
The City shall provide a boot allowance of $250.00 per fiscal year to the Public Works Director to purchase appropriate boots/shoes for the duties of the position. If the desired footwear exceeds $250.00 in cost, the employee will be responsible for paying the difference at the time of purchase.

The Police Chief shall receive an annual uniform allowance of $1,200.00, paid bi-weekly at a rate of $46.15 with the employee’s regular payroll check, which is the same amount provided to the Exeter Police Officers Association.

No boot or uniform allowance is provided to other Department Head employees unless separately approved by the City Council.

SECTION 5.7 EDUCATIONAL REIMBURSEMENT
Educational reimbursement shall be available to Department Head employees as set forth in this section.

A. The Public Works Director, Finance Director, and other non-sworn Department Heads shall be eligible for educational reimbursement up to a maximum of $750.00 per fiscal/school year, for education that improves the employee’s ability to accomplish City job duties, as approved by the City Administrator, consistent with City-adopted policies.

B. The Police Chief shall be eligible for educational reimbursement up to a maximum of $1,000.00 per fiscal/school year.

Employees wishing to pursue reimbursement may request City funds when registering for the course(s) or after completion of the course(s). If the employee requests funds at the time of July 28, 2026 Regular Meeting of the Exeter City Council

registration, the employee must submit documentation of the name, location, and cost of the course(s). The employee must also submit proof of successful completion of the course with a passing grade upon completion. If the employee fails to complete the course(s) or does not complete the course(s) with a passing grade, the employee must return the funds to the City of Exeter. The City reserves the right to deduct any such amount due the City from the employee’s payroll or next special check.

If the employee requests reimbursement for a course(s) after completion, the employee must submit documentation of the name, location, and cost along with evidence of successful completion of the course(s) with a passing grade.

If an employee covered by this Resolution completes an accelerated degree program, successfully receiving a bachelor’s degree or master’s degree as a result of such program, reimbursement for allowable educational expenses, including tuition and books directly paid to the program, may be extended to the single calendar year beyond completion of the program at the reimbursement rate applicable to the employee under this section.

SECTION VI - RETIREMENT BENEFITS
SECTION 6.1 CalPERS DEFINED BENEFIT PLAN
Department Head employees are subject to the retirement contributions and formulas based on the City’s CalPERS contract, the Public Employees’ Retirement Law, and the Public Employees’ Pension Reform Act.

Department Head employees shall pay the full employee contribution to CalPERS. In addition, Department Head employees shall continue to pay 3.0% of the CalPERS employer contribution as cost sharing. If, for whatever reason, the cost sharing provisions are deemed not to continue, then Department Head employee compensation shall also be reduced by the same percentage as cost sharing is reduced, retroactive to the same date that cost sharing is deemed to have ceased or been reduced.

SECTION 6.2 DEFERRED COMPENSATION PROGRAM
The deferred compensation plan is a voluntary retirement program. Department Head employees determine how much of their pay is to be contributed to the deferred compensation plan, up to IRS limits. The City agrees to match employees’ contribution into the City’s designated deferred compensation program in an amount up to $50.00 per bi-weekly pay period.

SECTION VII - HEALTH AND WELFARE BENEFITS
SECTION 7.1 HEALTH, VISION, AND DENTAL
Benefits will be made available to Department Head employees as outlined in the City of Exeter Personnel Rules and Regulations, as applicable to Management Employees and/or Department Head employees, including any future amendment of those rules and regulations that may July 28, 2026 Regular Meeting of the Exeter City Council

occur during the term of this Resolution. Specific and/or unique benefit provisions applicable to Department Head employees are described in this Resolution.

Department Head employees may choose to participate in the City’s Opt-Out Plan, but otherwise will contribute a portion of their base salary toward medical coverage consistent with the applicable City policies in effect.

Employee contribution amounts are subject to future negotiations, City policy, and applicable City Council action, and are subject to change.

SECTION 7.2 EMPLOYEE CLINIC
Department Head employees and their families who participate in the City’s health plan may utilize the Elite Wellness Employee Health Clinic in Visalia, California at no cost.

SECTION 7.3 LIFE INSURANCE
Department Head employees are covered under the City-provided life insurance program as outlined in Section 1915 of the Personnel Rules and Regulations.

SECTION 7.4 EMPLOYEE ASSISTANCE PROGRAM
The City offers an Employee Assistance Program ("EAP"). Employees who believe they may have an alcohol or drug problem are urged to voluntarily seek confidential assistance from the EAP.

EAP is part of a network of professional counselors and designed to provide help for employees who, among other things, may have an alcohol or drug problem or both.

SECTION VIII - IRC SECTION 125 PLAN & AFLAC SUPPLEMENTAL PROGRAMS The City offers an IRC Section 125 plan to employees as well as AFLAC supplemental programs such as whole life insurance, individual term life insurance, cancer indemnity insurance, limited benefit health insurance, accidental means-only insurance with a wellness benefit, and hospital confinement indemnity insurance at the employee’s own cost.

PASSED, APPROVED AND ADOPTED this 28th day of July, 2026.

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
Jacob Johnson, Mayor
ATTEST:
____________________________________
Francesca Nevarez, City Clerk
July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Authorize the City Administrator (or their Designee) to Approve the Purchase and Installation of a New Mechanical Bar Screen from Warren & Baerg For the City's Wastewater Treatment Plant in the an Amount Not to Exceed $414, 529.78, Including a Base Cost of $345,441.48, with A 20% Contingency of
$69,088.30.

Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Public Works Director
Staff recommends that the City Council authorize the purchase and installation of one (1) mechanical bar screen from Warren & Baerg for the City's Wastewater Treatment Plant in an amount not to exceed $345,441.48, with a 20% contingency of $69,088.30 for a total project cost of $414,529.78
The existing mechanical bar screen at the City's Wastewater Treatment Plant has reached the end of its useful service life and no longer provides reliable preliminary screening of influent wastewater. Replacing the existing unit is necessary to maintain effective removal of coarse solids and debris, protect downstream pumps and treatment equipment, reduce maintenance requirements, minimize the risk of equipment failures, and improve the overall reliability and efficiency of plant operations. The replacement will also support continued compliance with wastewater treatment performance objectives while reducing long-term operational costs.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.____
Agenda Item Number: I.10.

Department Recommendation:

Summary:

July 28, 2026 Regular Meeting of the Exeter City Council

The proposed bar screen will restore reliable influent screening capacity while providing a durable, long-term solution for the City's Wastewater Treatment Plant. The new system incorporates corrosion-resistant construction, improved debris removal efficiency, automated cleaning functionality, and reduced operator intervention, resulting in increased operational reliability, lower maintenance costs, and enhanced protection of downstream treatment equipment. Installation of the replacement bar screen will support uninterrupted plant operations and help ensure continued compliance with wastewater treatment performance objectives and applicable regulatory requirements.

Staff recommends purchasing the equipment and installation services from Warren & Baerg because the company is the only qualified vendor in the region capable of both supplying the required bar screen and performing the specialized installation services necessary for this project. Warren & Baerg has extensive experience installing similar equipment in municipal wastewater treatment facilities and is uniquely qualified to ensure proper integration with the City's existing infrastructure. Utilizing a single qualified vendor will minimize project risk, reduce facility downtime during installation, and provide a single point of responsibility for equipment performance and installation. Based on these factors, staff has determined that a sole source procurement is in the City's best interest and that competitive solicitation would not provide a practical benefit.

The proposed project cost for the purchase and installation of the mechanical bar screen is $345,441.48, with a 20% contingency of $69,088.30, for a total project cost of $414,529.78. The 20% contingency is requested due to the complexity of the project.

Funding for this project is available in the Sewer Fund and has been appropriated in the adopted Fiscal Year 2026-2027 Capital Improvement Program (CIP), Account No. 107.441.080.056. No additional appropriations are required.

No prior Council actions associated with this item.
• Proposal from Warren Baerg
• Sole Source Memo
I move to authorize the City Administrator (or designee) to approve the purchase and installation of a new mechanical bar screen from Warren & Baerg for the City's Wastewater Treatment Plant in an amount not to exceed $414,529.78, including a base cost of $345,441.48 with 20% contingency of $69,088.30.

Background:

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

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Marcus Millan, Operations Manager
350 W. Firebaugh – PO Box 237, Exeter, CA 93221
Ph. #559-592-3318 X 4003 [email protected]
July 28, 2026
Re: Sole Source Memorandum for Warren & Baerg
This memorandum serves as justification for the sole source purchase and installation of a Bar Screen from Warren & Baerg for the Wastewater Treatment Plant. The equipment is specialized and must be compatible with the City’s existing treatment processes. Warren & Baerg has the technical expertise, factory-trained personnel, and municipal wastewater experience necessary to properly supply, install, and commission the system. Utilizing another vendor could create compatibility issues, increased engineering costs, operational delays, and extended downtime at the treatment plant. Warren & Baerg is uniquely qualified to provide the required turnkey installation, startup assistance, operator training, and ongoing support needed to ensure reliable and efficient operation of the dewatering system.

Given the above listed items, Staff recommends we sole source this to Warren & Baerg July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Adoption of Resolution No. 2026- 27, A Resolution of the City Council of the City of Exeter, Amending the City of Exeter Conflict of Interest Code to Incorporate Current Fair Political Practices Commission (FPPC) Model Language and Clarify Form 700 Filing Procedures.

Submitting Department:

Administration
Contact Name:

Francesca Nevarez, City Clerk/Human Resources Manager
Staff recommends that the City Council adopt Resolution No. 2026-27, amending the City of Exeter Conflict of Interest Code to Incorporate Current Fair Political Practices Commission (FPPC) Model Language and Clarify Form 700 Filing Procedures.

The Political Reform Act (Government Code section 81000 et seq.) requires state and local government agencies to adopt and maintain Conflict of Interest Codes identifying designated positions required to file Statements of Economic Interests (Form 700) and establishing the applicable disclosure categories. Local agencies are also required to conduct a biennial review of their Conflict of Interest Code to determine whether amendments are necessary.

The City of Exeter last amended its Conflict of Interest Code in 2024 to update designated position titles. As part of the City's 2026 biennial review, staff reviewed the current Conflict of Interest Code in consultation with the City Attorney. While the City's designated positions and disclosure categories remain accurate and no substantive changes are proposed, Staff does recommended administrative updates to better align the Code with the current Fair Political Practices Commission (FPPC) model Conflict of Interest Code and current Form 700 filing procedures.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.11.

Department Recommendation:

Background & Summary:

July 28, 2026 Regular Meeting of the Exeter City Council

The proposed resolution incorporates the current standard language contained in Title 2, California Code of Regulations section 18730 by reference, ensuring the City's Conflict of Interest Code remains consistent with future amendments adopted by the FPPC. The amendments also clarify that original Statements of Economic Interests for City Council Members, Planning Commissioners, the City Administrator, City Attorney, and Finance Director/Treasurer are filed directly with the FPPC, while copies are retained by the City.

Statements for all other designated positions will continue to be filed with and retained by the City Clerk.

The proposed amendments are administrative in nature and do not modify the City's designated positions, disclosure categories, or the officials required to file Statements of Economic Interests. They are intended to ensure the City's Conflict of Interest Code remains consistent with current law, FPPC regulations, and filing procedures.

There is no fiscal impact associated with this item.

September 10, 2024 – City Council adopted Resolution No. 2024-25, amending the City's Conflict of Interest Code to update designated position titles. • 2026 Local Agency Biennial Notice
• 2026 Conflict of Interest Code Biennial Notice Instructions • Copy of Resolution No. 2024-25 (last amendment to conflict of interest code) • DRAFT Resolution No. 2026-27 with Appendix A (new conflict of interest code) I move to adopt Resolution No. 2026-27, Resolution No. 2026- 27, Amending the City of Exeter Conflict of Interest Code to Incorporate Current Fair Political Practices Commission (FPPC) Model Language and Clarify Form 700 Filing Procedures.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)

2026 Local Agency Biennial Notice
Name of Agency:

Mailing Address:

Contact Person: Phone No.

Email: Alternate Email:

Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.

This agency has reviewed its conflict of interest code and has determined that (check one BOX):

An amendment is required. The following amendments are necessary:
(Check all that apply.)
Include new positions
Revise disclosure categories
Revise the titles of existing positions
Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
Other (describe)
The code is currently under review by the code reviewing body.

No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2026, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.

July 28, 2026 Regular Meeting of the Exeter City Council

[email protected] 1.866.275.3772 or 916.322.5660
www.fppc.ca.gov FPPC • 076-04.2026 • Page 1 of 1

FAIR POLITICAL PRACTICES COMMISSION
2026 Conflict of Interest Code
Biennial Notice Instructions for Local Agencies
The Political Reform Act requires every local government agency to review its conflict of interest code biennially. A conflict of interest code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Statement of Economic Interests (Form 700).

By July 1, 2026: The code reviewing body must notify agencies and special districts within its jurisdiction to review their conflict of interest codes.

By October 1, 2026: The biennial notice must be filed with the agency’s code reviewing body.

The FPPC has prepared a 2026 Local Agency Biennial Notice form for local agencies to complete or send to agencies within its jurisdiction to complete before submitting to the code reviewing body. The City Council is the code reviewing body for city agencies. The County Board of Supervisors is the code reviewing body for county agencies and any other local government agency whose jurisdiction is determined to be solely within the county (e.g., school districts, including certain charter schools). The FPPC is the code reviewing body for any agency with jurisdiction in more than one county and will contact them.

The Local Agency Biennial Notice is not forwarded to the FPPC.

If amendments to an agency’s conflict of interest code are necessary, the amended code must be forwarded to the code reviewing body for approval within 90 days. An agency’s amended code is not effective until it has been approved by the code reviewing body.

If you answer yes, to any of the questions below, your agency’s code probably needs to be amended.
• Is the current code more than five years old?
• Have there been any substantial changes to the agency’s organizational structure since the last code was approved?
• Have any positions been eliminated or re-named since the last code was approved? • Have any new positions been added since the last code was approved? • Have there been any substantial changes in duties or responsibilities for any positions since the last code was approved?
If you have any questions or are still not sure if you should amend your agency’s conflict of interest code, please contact the FPPC. Additional information including an online webinar regarding how to amend a conflict of interest code is available on FPPC’s website.

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

RESOLUTION NO. 2026-27

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF EXETER, AMENDING THE CITY OF EXETER

CONFLICT OF INTEREST CODE TO INCORPORATE CURRENT FAIR POLITICAL PRACTICES COMMISSION (FPPC) MODEL LANGUAGE AND CLARIFY FORM 700

FILING PROCEDURES
WHEREAS, the Political Reform Act of 1974 (Government Code section 81000 et seq.) requires every state and local government agency to adopt and promulgate a Conflict of Interest Code; and
WHEREAS, Government Code section 87306.5 requires local agencies to review their Conflict of Interest Code biennially to determine whether amendments are necessary; and WHEREAS, the City Council adopted Resolution No. 2024-25 updating designated position titles within the City's Conflict of Interest Code; and WHEREAS, as part of the City's 2026 biennial review, the City reviewed its Conflict of Interest Code in consultation with the City Attorney and determined that administrative revisions are appropriate to incorporate the current Fair Political Practices Commission ("FPPC") model language and clarify current Statement of Economic Interests filing procedures; and WHEREAS, the City Council finds that adoption of the updated Conflict of Interest Code attached hereto as Appendix A is in the best interest of the City and will ensure continued compliance with the Political Reform Act and applicable FPPC regulations.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Exeter as follows:

Section 1. The City Council hereby adopts the Conflict of Interest Code attached hereto as Appendix A, which is incorporated herein by this reference.

Section 2. The Conflict of Interest Code attached as Appendix A shall supersede and replace the Conflict of Interest Code previously adopted by Resolution No. 2024-25.

Section 3. The City Clerk is hereby authorized and directed to maintain the adopted Conflict of Interest Code as the official Conflict of Interest Code of the City of Exeter and to take all actions necessary to implement this Resolution.

Section 4. If any provision of this Resolution or the attached Conflict of Interest Code is held invalid, such invalidity shall not affect the remaining provisions, which shall remain in full force and effect.

Section 5. This Resolution shall become effective immediately upon its adoption.

July 28, 2026 Regular Meeting of the Exeter City Council

PASSED, APPROVED AND ADOPTED this 28th day of July 2026.

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Jacob Johnson, Mayor
ATTEST:
____________________________
Francesca Nevarez, City Clerk
July 28, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER

CONFLICT OF INTEREST CODE
The Political Reform Act (Government Code section 81000 et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission (FPPC) has adopted a regulation (2 California Code of Regulations section 18730) that contains the terms of a standard conflict of interest code, which can be incorporated by reference in an agency's code. After public notice and hearing, the standard code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations section 18730 and any amendments thereto duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation and the attached Appendix A, designating positions and establishing disclosure categories, shall constitute the Conflict of Interest Code of the City of Exeter ("City").

Individuals holding designated positions shall file their Statements of Economic Interests with the City, which will make the statements available for public inspection and reproduction pursuant to Government Code section 81008. The original Statements of Economic Interests for the City Council Members, Planning Commissioners, City Administrator, City Attorney, and Finance Director/Treasurer shall be filed directly with the California Fair Political Practices Commission, with copies made and retained by the City. All other statements shall be filed with and retained by the City.

July 28, 2026 Regular Meeting of the Exeter City Council

APPENDIX A

DISCLOSURE CATEGORIES
CATEGORY 1
(Schedule B) (if ownership interest is 10% or greater; if interest in real property is $2,000 or more, Schedule A-2; as applicable, Schedules C, D, and F.) Investments in or interests in real property located wholly or partially within the City of Exeter or within two miles of the City limits, including any leasehold, beneficial, ownership interest, or option to acquire such an interest, where the fair market value exceeds $2,000.

Interests in real property include a business entity's share of any real property held by a business entity or trust in which the designated employee, spouse, or dependent child owns, directly or indirectly, a ten percent (10%) or greater interest.

CATEGORY 2
(Schedule A) (if ownership interest is 10% or greater; if pro rata share exceeds $2,000, Schedule A-2; where applicable, Schedules A-1, A-2, C, D, and F.) Investments in or income from any business entity that has contracted within the previous two years, or may foreseeably contract, with the City to provide services, supplies, materials, or equipment.

Investments include:

1. Any financial interest or security issued by a business entity, including common stock, preferred stock, warrants, options, debt instruments, partnership interests, or other ownership interests.

2. A pro rata share of investments held by any business entity or trust in which the designated employee, spouse, or dependent child owns, directly or indirectly, a ten percent (10%) or greater interest.

Investments do not include:

1. Time or demand deposits in financial institutions, shares in credit unions, insurance policies, or government-issued bonds or debt instruments.

2. Assets with a fair market value of less than $2,000.

CATEGORY 3
Investments in or income from business entities that are contractors or subcontractors engaged within the previous two years in building construction or design within the City. Investments include those described in Category 2.

July 28, 2026 Regular Meeting of the Exeter City Council

CATEGORY 4
Investments in or income from persons or business entities engaged in the acquisition or disposition of real property within the City. Investments include those described in Category 2.

DESIGNATED POSITIONS
Position Disclosure Category
City Clerk/Human Resources Manager 1, 2, 3, 4
Deputy City Clerk/Personnel Officer 1, 2, 3, 4
Consultants* 1, 2
Finance Manager 1, 2, 3, 4
Operations Manager 1, 2, 3, 4
Police Chief 1, 2, 3, 4
Police Lieutenant 2
Public Works Director 1, 2, 3, 4
* Consultants are limited to individuals working under contract with the City who make governmental decisions or perform substantially the same duties as a designated position identified above.

July 28, 2026 Regular Meeting of the Exeter City Council

MANDATORY FILERS
Pursuant to Government Code section 87200
Position Disclosure Category
City Council 1, 2, 3, 4
Planning Commissioners 1, 2, 3, 4
City Administrator 1, 2, 3, 4
City Attorney 1, 2, 3, 4
Finance Director/Treasurer 1, 2, 3, 4
July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Authorize Purchase of One (1) Utility Trailer for Citywide Maintenance and Department of Transportation (DOT)
Compliance for a Total Cost of $15,742.57.

Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Public Works Director
Staff recommends that the City Council authorize the purchase of one utility trailer for $15,742.57 to support citywide maintenance operations and ensure compliance with Department of Transportation (DOT) requirements.

The purchase of a utility trailer will improve operational efficiency by providing a reliable and versatile hauling solution for equipment, materials, and tools used in daily maintenance operations. The trailers will support all Public Works divisions by allowing staff to safely and efficiently transport equipment and materials throughout the city. This investment will improve productivity, reduce equipment mobilization time, increase operational flexibility, and expand the City's ability to complete maintenance projects using in-house staff.

The Public Works Department is responsible for maintaining the City's streets, parks, water distribution system, sewer collection system, storm drainage infrastructure, and public facilities. Routine maintenance activities require the frequent transportation of equipment, construction materials, debris, traffic control devices, and specialized tools between job sites.

Currently, crews often rely on larger fleet vehicles or shared equipment to perform hauling tasks. This limits scheduling flexibility, reduces operational efficiency, and can delay maintenance activities when multiple crews require hauling capability simultaneously. In For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R____
Agenda Item Number: I.12.

Department Recommendation:

Summary:

Background:

July 28, 2026 Regular Meeting of the Exeter City Council

addition to improving operational efficiency, the proposed trailers will ensure compliance with applicable Department of Transportation (DOT) requirements governing load securement, vehicle lighting, braking systems, weight ratings, and the safe transport of equipment and materials. Utilizing a properly rated DOT-compliant trailer reduces liability exposure, improves roadway safety, and helps ensure City operations comply with applicable state and federal transportation regulations. The trailers will allow crews to consolidate loads, reduce the number of trips required to complete maintenance activities, improve response times, and increase overall productivity. Additionally, using a dedicated utility trailers for smaller hauling operations reduces unnecessary wear on larger fleet vehicles, lowers fuel consumption, and improves overall fleet utilization.

The total cost for the purchase of one utility trailer is $15,742.57. Funding for this purchase is available in the Water and Sewer Funds, with each fund contributing 50% of the total cost.

Funding is appropriated in the adopted Fiscal Year 2026/27 Capital Improvement Program, Water Fund Account No. 105.461.080.054 and Sewer Fund Account No.107.441.080.055.

No prior City Council action associated with this item. • Quote from Big Tex Trailer
• Quote from Heacock Trailer
• Quote from Tru Trailers
I move to authorize the purchase of a utility trailer from Big Tex Trailer for citywide maintenance operations and Department of Transportation (DOT) compliance in the amount of $15,742.57.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Authorize the Purchase of One (1) Pinpoint R Ground
Penetrating Radar from Instrument Technology Corporation (ITC) for Non-Invasive Subsurface investigation in the amount of $20,522.04.

Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Public Works Director
Staff recommends the City Council approve the purchase of one (1) Pinpoint R Ground Penetrating Radar from Instrument Technology Corporation (ITC) for non-invasive subsurface investigation in the amount of $20,522.04.

Ground Penetrating Radar (GPR) is a technology used at the surface level along roadways, sidewalks, or other surfaces to give a glimpse into the subsurface conditions without excavating or demolition. Using GPR in roadways helps locate underground utilities with precision accuracy; aiding to prevent damage to unmarked utilities and assisting the operator in locating subsurface utility services being repaired or connected to. The Public Works Department staff views this as an invaluable asset not only for damage prevention but also for time saving when locating utilities without destruction of roadways or concrete. In accordance with the adopted purchasing policy, staff received three quotes for the Pinpoint R Ground Penetrating Radar and Instrument Technology Corporation (ITC) provided the lowest cost at $20,522.04.

The Public Works Department maintains the City’s underground utility network through preventive maintenance, localized repairs, rehabilitation, and capital improvement projects.

Effective pavement preservation depends on identifying subsurface conditions before For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.____
Agenda Item Number: I.13.

Department Recommendation:

Summary:

Background:

July 28, 2026 Regular Meeting of the Exeter City Council

excavating to minimize impact to the asphalt, reduce asphalt patches, and save staff time.

Impulse radar, or ground-penetrating radar (GPR), is a non-destructive testing method that evaluates subsurface conditions without the need for coring, excavation, or other intrusive techniques. The system operates by emitting short electromagnetic pulses through an antenna positioned at or near the pavement surface. When these pulses encounter boundaries between materials with different dielectric properties, part of the signal is reflected to a receiving antenna. These returned signals are then processed to identify layer interfaces, detect anomalies, and assess conditions such as variations in layer thickness, moisture intrusion, segregation, delamination, and voids. This information is especially valuable for municipal pavement management, as it supports decisions related to crack sealing, patching, overlay design, rehabilitation timing, and identifying areas that require further investigation. The Federal Highway Administration recognizes impulse response and radar-based methods as effective tools for evaluating pavement structural conditions and informing maintenance and rehabilitation strategies. Likewise, ASTM guidance on surface GPR highlights its use in subsurface investigations by detecting contrasts in material properties and converting signal travel time into depth estimates when propagation velocity is known or measured. A key advantage of impulse radar is its ability to collect continuous data quickly over long roadway segments without disrupting traffic. Unlike isolated test pits or core samples, GPR provides broader spatial coverage and can identify localized defects that may not be visible at the surface. This improved visibility allows staff to more precisely target repairs, reduce unnecessary excavation, and enhance the overall efficiency and cost-effectiveness of pavement preservation efforts.

This equipment will improve the City’s ability to perform in-house subsurface assessments for both routine and project-based maintenance. In-house capability provides faster response times, greater scheduling flexibility, and the ability to collect data when field conditions are most favorable. It also reduces reliance on outside consultants for preliminary investigation and routine pavement characterization. The system will support preventive maintenance by allowing staff to identify issues before they become visible failures. Early detection of moisturerelated deterioration, weak zones, or layer separation can extend pavement life and reduce lifecycle costs by enabling timely interventions such as crack sealing, localized repair of water and sewer mains, or surface treatment. The equipment also improves staff safety and operational efficiency by limiting the need for exploratory excavation. By identifying buried infrastructure before ground disturbance occurs, the City can reduce the risk of damage to utilities, minimize service interruptions, avoid rework, and better coordinate maintenance activities with other infrastructure owners. Because the radar method is non-destructive, it can be deployed with less lane disruption and fewer labor-intensive investigation activities than conventional cut-and-test methods.

Total cost for the purchase of one (1) Pinpoint R ground penetrating Radar from Instrument Technology Corporation (ITC) is $20,522.04. Funding for this purchase is available in the Water and Sewer Funds, with the Water Fund contributing 57% and the Sewer Fund contributing 43% of the total cost. Funding is appropriated in the adopted Fiscal Year 2026/27 Capital Fiscal Impact:

July 28, 2026 Regular Meeting of the Exeter City Council

Improvement Program, Water Fund Account No. 105.461.080.056 and Sewer Fund Account No. 107.441.080.058.

No prior Council actions have been taken regarding this specific vehicle • Quotes from Instrument Technology Corporation
• Quote from GSSI
• Quote from Certified MTP
I move to authorize the purchase of one (1) Pinpoint R Ground Penetrating Radar from Instrument Technology Corporation (ITC) for Non-Invasive Subsurface investigation in the amount of $20,522.04.

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Ratify the Emergency Purchase of Two (2) Variable Frequency Drives (VFDs) for City of Exeter Well 11 and Well 14 for a Total Project Cost of $35,130.00.

Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Director of Public Works
Staff recommends that the City Council ratify the emergency purchase of two (2) VFDs for City of Exeter Well 11 and Well 14 to improve system pressure control, mitigate pump and motor strain.

The City's water distribution system relies on multiple groundwater wells to maintain adequate pressure and meet customer demand. Well 11 and Well 14 currently operate without Variable Frequency Drives (VFDs), requiring the pumps to start and stop at full speed, and during periods of low system pressure, to operate continuously. Installing VFDs will allow the pumps to ramp up and down gradually while maintaining a consistent system pressure, reducing mechanical stress on the pumps and motors, lowering electrical demand during startup, and improving overall system reliability. Due to the immediate operational need to restore reliable system performance, an emergency purchase of two (2) VFDs, installation, and SCADA system integration was authorized.

Staff continues to evaluate opportunities to improve the reliability and efficiency of its municipal water system infrastructure. Wells 11 and 14 are valuable production wells that currently operate using across-the-line motor starters, causing the pumps to immediately accelerate to full operating speed during each startup. This results in increased hydraulic shock, For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.__
Agenda Item Number: I.14.

Department Recommendation:

Summary:

Background:

July 28, 2026 Regular Meeting of the Exeter City Council

mechanical wear on pumping equipment, and pressure fluctuations within the distribution system. Additionally, during high demand, these wells run continuously. When well 14 operates continuously, the water level can draw down to a point that air is introduced to the pump column resulting in air in the distribution system that causes cloudy water resulting in water quality complaints.

Installing Variable Frequency Drives (VFDs) will provide soft-start and soft-stop capabilities while allowing pump speeds to automatically adjust to changing system demands. Maintaining more consistent distribution system pressure will improve overall system performance while reducing unnecessary stress on pumps, motors, piping, valves, and other infrastructure. In addition to operational improvements, VFDs typically reduce maintenance requirements and extend the service life of pumping equipment.

Staff has identified this project as a cost-effective improvement that will enhance system reliability while reducing long-term operating maintenance expenses and water quality complaints. The purchase was authorized as an emergency procurement due to the immediate need to address essential water system operations affecting public health, welfare and safety.

The total cost for the emergency purchase of two (2) Variable Frequency Drives (VFDs), installation, and SCADA/system integration is $35,130. Funding for this purchase is available in the Water Fund and is appropriated in the adopted Fiscal Year 2026/27 Capital Improvement Program for the SCADA Meter System Water/Wastewater Project, Account No. 105.461.080.017.

No prior City Council actions associated with this item. • Invoices for Two (2) Variable Frequency Drives.

I move to ratify the emergency purchase of two (2) VFDs for City of Exeter Well 11 and Well 14 for a total project cost not to exceed $35,130.00.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

Invoice
Date
7/20/2026
Invoice #
40466
Bill To
City of Exeter
Attn: Zachary Boudreaux
350 W. Firebaugh Ave.

Exeter, CA 93221
CTL, Inc.

P.O. No.
261050
Terms
Net 30
Project
10373- PU...

Credit Card payments over $300.00 will be charged an additional 3% processing fee.

Any outstanding balance over 30 days is subject to Finance Charge of 1.5% per mo. until paid in full.

Office 559-781-0571
[email protected]
603 E Worth Ave.

Porterville, CA 93257
Quantity Description Rate Amount
***PURCHASE*** Well #11
1 75 HP VFD 480V 3Ph - PPC3B103 - Yaskawa 17,565.00 17,565.00 Total $17,565.00
Balance Due $17,565.00
July 28, 2026 Regular Meeting of the Exeter City Council

Invoice
Date
7/20/2026
Invoice #
40467
Bill To
City of Exeter
Attn: Zachary Boudreaux
350 W. Firebaugh Ave.

Exeter, CA 93221
CTL, Inc.

P.O. No.
261050
Terms
Net 30
Project
10373- PU...

Credit Card payments over $300.00 will be charged an additional 3% processing fee.

Any outstanding balance over 30 days is subject to Finance Charge of 1.5% per mo. until paid in full.

Office 559-781-0571
[email protected]
603 E Worth Ave.

Porterville, CA 93257
Quantity Description Rate Amount
***PURCHASE*** Well #14
1 75 HP VFD 480V 3Ph - PPC3B103 - Yaskawa 17,565.00 17,565.00 Total $17,565.00
Balance Due $17,565.00
July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Authorize the Purchase of One (1) Valve Exerciser from FasTool Now in the Amount of $11,749.04 to Maintaining Water System Valves Efficiency.

Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Public Works Director
Staff recommends the City Council authorize the purchase of one (1) valve exerciser from FasTool Now in the amount of $11,749.04.

The Public Works Department is requesting approval to purchase a valve exerciser to provide the City with a safer and more efficient method for maintaining water system valves. Regular valve exercising is critical to ensure valves remain operational for routine maintenance and emergency response activities. When valves fail to operate properly, the city may experience delayed isolation of water lines, increased service impacts, and greater risk to staff during emergency repairs. This equipment will reduce manual labor, improve employee safety, and help prevent injuries associated with operating stiff or seized valves. It will also support the long-term reliability of the City’s water infrastructure by keeping valves functional and ready for use when needed.

Routine valve exercise is an important component of a reliable water distribution system.

Valves that are not regularly operated can become difficult to turn or seize entirely, which can limit the City’s ability to isolate lines quickly during repairs or emergency events. In those situations, the inability to fully operate a valve can delay response time, increase system disruption, and create hazardous working conditions for field staff. The proposed valve For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R._____
Agenda Item Number: I.15.

Department Recommendation:

Summary:

Background:

July 28, 2026 Regular Meeting of the Exeter City Council

exerciser will allow staff to complete this work more efficiently and with less physical strain. By reducing the need for manual operation, the equipment will improve productivity, reduce the potential for injury, and help extend the service life of critical system components. Maintaining valves in proper working condition will strengthen the City’s ability to respond quickly and safely when water system issues arise. Purchasing from a qualified vendor will help ensure the equipment is suitable for the city’s operations and capable of supporting reliable field use.

To address this need, staff solicited quotes from qualified vendors. Three responsive quotes were received and evaluated. The procurement was conducted in compliance with the City’s purchasing policy requirements. Following a review of the quotes, staff determined that FasTool Now submitted the lowest responsive and responsible quote.

The total cost of the valve exerciser is $11,749.04. Funding is available in the Water Fund and has been appropriated in the adopted Fiscal Year 2026/2027 Capital Improvement Program for the Valve Repair and Replacement Project, Account No. 105.461.080.004.

No prior City Council actions associated with this item. • Core & Main quote
• FasTool Now quote
• USA Blue Book quote
I move to authorize staff to purchase one (1) valve exerciser from FasTool Now in the amount of $11,749.04.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Adoption of Resolution 2026-31, A Resolution of the City Council of the City of Exeter, Authorizing the City Administrator (or their Designee) to File a Regional Surface Transportation Program (RSTP) Exchange Fund Claim Form for Fiscal Year 2025- 2026.

Submitting Department:

Finance and Public Works
Contact Name:

Janie Rodriguez, Finance Director
Zachary Boudreaux, Public Works Director
Staff recommends that the City Council adopt Resolution 2026-31, A Resolution of the City Council of the City of Exeter, authorizing the City Administrator or Designee to sign and submit the Fiscal Year 2025-2026 RSTP Exchange Program fund claim on behalf of the City of Exeter in the amount of $70,231.

Summary:

There is currently unobligated federal road funding available through the Regional Surface Transportation Program (RSTP). The City of Exeter has the opportunity to exchange this federal allocation for State funds, which are similar in use to Gas Tax revenues.

This federal-to-state funding exchange is advantageous because State funds come with fewer regulatory requirements and administrative burdens compared to federal funds. For a relatively small allocation such as Exeter’s apportionment—$70,231—the cost and complexity of meeting federal project requirements often outweigh the benefit of using the funds directly.

By participating in this exchange, the City can utilize the funds in the same flexible manner as its existing Gas Tax revenues, providing greater efficiency for local transportation improvements. If approved by the City Council, the City would file the claim attached to this report with TCAG For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R. ___
Agenda Item Number: I.16.

Department Recommendation:

July 28, 2026 Regular Meeting of the Exeter City Council

and payment of the claim would be subject to approval by the TCAG Governing Board and must be in accordance with the TCAG and Caltrans Agreement
The Tulare County Association of Governments (TCAG) and the California Department of Transportation (Caltrans) have entered into a Standard Agreement contract to exchange unobligated balances of federal Regional Surface Transportation Program (RSTP) funds with non-federal State Highway account funds.

The Caltrans Division of Programming releases a 5-year Estimate of RSTP Exchange Program apportionments for inclusion in the Federal Transportation Improvement Program (FTIP) Programming document every 2 years to California Metropolitan Planning Organizations (MPO). TCAG is the designated MPO for Tulare County. The Annual RSTP Exchange Program fund apportionment is an estimate and subject to change during the Fiscal Year 2025-2026 due to many Federal Surface Transportation Bill Variables including the annual appropriations act as well as other Congressional actions (i.e. recissions). The final RSTP Exchange apportionment amount is published at the end of Fiscal Year 2025-2026 and may be different than the estimate of RSTP Exchange apportionment figure.

Caltrans sends TCAG a Standard Agreement contract that includes an RSTP Exchange Program apportionment figure and TCAG applies a population-based distribution formula using current Department of Finance (DOF) population estimates (January 2026) to the RSTP apportionment to determine the amount of RSTP Exchange funds to be distributed to TCAG member jurisdictions. The estimates of the RSTP Exchange Program fund apportionment amount available to claim in Fiscal Year 2025-2026 for the City of Exeter is $70,231.

Participation in the RSTP Exchange Program will make approximately $70,231 available to the City of Exeter for use on local road improvements. These funds are allocated through the Tulare County Association of Governments (TCAG) and the RSTP Federal-to-State Funding Exchange Program and can be used similarly to Gas Tax revenues for eligible transportation projects.

Approval of RSTP claims on behalf of the City of Exeter in prior years.

Attachments:
• RSTP Claim Form
• Resolution 2026-31
Recommended motion to be made by the City Council:

I move to Adopt Resolution 2026-31, authorizing the City Administrator or Designee to file a Regional Surface Transportation Program (RSTP) Exchange Fund Claim Form for Fiscal Year 2025-2026 in the amount of $70,231.

Background:

Fiscal Impact:

Prior City Council Actions:

July 28, 2026 Regular Meeting of the Exeter City Council

Claim to the Tulare County Association of Governments
for Regional Surface Transportation Program (RSTP) Funds in Exchange for State Highway Account Funds FY2025-2026
Project Cost of
Project
Air
Quality
Exempt

1. Firebaugh Rehabilitation Project $70,231  

2. $  

3. $  

4. $  
FY2025-2026 Claim Amount: $70,231
Claimant: City of Exeter
Claim Guidelines:

Projects outlined in the table below to be funded with this claim are only those projects that are defined under Sections 133(b) and 133(c) of Title 23, United States Code and Article XIX of the California State Constitution, implemented in accordance with the requirements of Section 182.6(d)(1) of the Streets and Highways Code.

Claim Instructions:

1. List (print or type) each INDIVIDUAL project to be funded with this claim.

2. List the amount of funds to be used for each project.

3. If the project is not a capacity expanding project and is exempt from the air quality conformance analysis check the “Exempt” box. ()

4. If the project is a capacity expanding project and the “build” alternative of the air quality conformance analysis has been completed for the project as required check the “Air Quality” box. ()
July 28, 2026 Regular Meeting of the Exeter City Council

Claim to the Tulare County Association of Governments
for Regional Surface Transportation Program (RSTP) Funds in Exchange for State Highway Account Funds FY2025-2026
It is understood by the City of Exeter (claimant) that payment of this claim is subject to approval by the TCAG Governing Board and must be in accordance with the TCAG and Caltrans Agreement. Said monies (and the interest earned on such monies subsequent to allocation) will be used only for those purposes for which the claim is approved.

The undersigned claimant, by accepting these funds agrees to establish a special account for the purpose of depositing funds received from TCAG pursuant to this agreement:
a. For cities, within their Special Gas Tax Street Improvement Fund; or b. For the county, within their County Road Fund
The undersigned claimant, by accepting these funds, agrees to grant the State of California auditors access to their books and records for the purpose of verifying that funds paid hereunder are properly accounted for and proceeds are expended in accordance with the terms of this agreement. All documents will be available for inspection by authorized Caltrans agents at any time during the project development and for a four-year period from the date of completion of the project, or one year after the audit is completed or waived by Caltrans, whichever is later.

If the undersigned claimant fails to use funds received hereunder in accordance with the terms of the agreement, the claimant agrees to return the exchange funds to TCAG for credit to the special account described above.

Further, the Public Works Director of the claimant certifies that the financial information contained herein, is reasonable and accurate to the best of his/her knowledge.

Authorized Representative:

Signature

Print Name
Title
Date
Executive Director, TCAG
Print Name
FY 2025-2026 Claim Amount: $70,231
Claimant: City of Exeter
July 28, 2026 Regular Meeting of the Exeter City Council

RESOLUTION NO. 2026-31

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER

AUTHORIZING THE CITY ADMINSTRATOR OR DESIGNEE TO FILE A REGIONAL

SURFACE TRANSPORTATION PROGRAM (RSTP) EXCANGE FUND CLAIM FORM FOR FISCAL YEAR 2025-2026
WHEREAS, The Tulare County Association of Governments (TCAG) and the California Department of Transportation (Caltrans) have entered into a Standard Agreement contract to exchange unobligated balances of federal Regional Surface Transportation Program (RSTP) funds with non-federal State Highway account funds; and
WHEREAS, Caltrans Division of Programming releases a 5-year Estimate of RSTP Exchange Program apportionments for inclusion in the Federal Transportation Improvement Program (FTIP) Programming document every 2 years to California Metropolitan Planning Organizations (MPO); and
WHEREAS, TCAG is the designated MPO for Tulare County; and WHEREAS, the Annual RSTP Exchange Program fund apportionment is an ESTIMATE and subject to change during the Fiscal Year 2025-2026 due to many Federal Surface Transportation Bill Variables including the annual appropriations act as well as other Congressional actions (i.e. recissions); and
WHEREAS, The FINAL RSTP Exchange apportionment amount is published at the end of Fiscal Year 2025-2026 and can be different than the ESTIMATE of RSTP Exchange apportionment figure; and
WHEREAS, Annually, Caltrans sends TCAG a Standard Agreement contract that includes an RSTP Exchange Program apportionment figure; and
WHEREAS, TCAG applies a population-based distribution formula using current Department of Finance (DOF) population estimates (January 2026) to the RSTP apportionment to determine the amount of RSTP Exchange funds to be distributed to TCAG member jurisdictions; and
WHEREAS, The estimates of the RSTP Exchange Program fund apportionment amount available to claim in Fiscal Year 2025-2026 for the City of Exeter is $70,231; and WHEREAS, Payment of the estimate of the RSTP Exchange fund claim will be subject to all conditions specified in the fully executed standard contract agreement between TCAG and Caltrans, as well as the TCAG RSTP Exchange claim form requirements: Projects to be funded with this claim are only those projects that are defined under Sections 133(b) and 133(c) of Title 23 of July 28, 2026 Regular Meeting of the Exeter City Council

the United States Code and Article XIX of the California State Constitution, implemented in accordance with requirements of Section 182.6 (d) (1) of the Streets and Highways Code; and WHEREAS, If the FINAL RSTP Exchange apportionment figure is higher for Fiscal Year 2025-2026 than the Estimate of RSTP Exchange Standard Agreement contract with the higher RSTP figure before TCAG could instruct the Tulare County Auditor-Controller’s Office to distribute a greater amount of RSTP Exchange Program funds to member agencies, than identified in this resolution; and
WHEREAS, If the FINAL RSTP Exchange apportionment figure is lower for Fiscal Year 2025- 2026 than the Estimate of RSTP Exchange apportionment amount, Caltrans does not have to revise the RSTP Exchange contract with the lower amount before TCAG could recalculate the available RSTP Exchange Program funds using the same population-based formula and then instruct the Tulare County Auditor-Controller’s Office to distribute the lower Fiscal Year 2025- 2026 FINAL RSTP Exchange Program fund amount to member agencies; and WHEREAS, The City of Exeter has established special gas tax street improvement fund as a requirement to receive the RSTP Exchange program funds; and WHEREAS, It is deemed in the best interest of the City of Exeter to authorize the City Administrator or Designee to sign the Fiscal Year 2025-2026 RSTP Exchange Program fund claim form and to submit said claim form to TCAG for processing.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Exeter, that the Council hereby authorize and directs the City Administrator or Designee to sign and submit the above-described Fiscal Year 2025-2026 RSTP Exchange Program fund claim on behalf of the City of Exeter in the amount of $70,231.

PASSED AND ADOPTED by the City Council of the City of Exeter this 28th day of July, 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________ _
Jacob Johnson, Mayor
July 28, 2026 Regular Meeting of the Exeter City Council

ATTEST:
_________________________
Francesca Nevarez, City Clerk
July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Receive and File the City Treasurer’s Report for June 2026.

Submitting Department:

Finance
Contact Name:

Janie Rodriguez, Finance Director
Staff recommends that the City Council receive and file the City Treasurer’s Report for June 2026.

The June 2026 Treasurer’s Report provides a summary of the City’s banking activity, reconciles those balances to the City’s general ledger, and identifies where City funds were invested as of June 30, 2026. The report reflects the City’s investments in California Local Agency Investment Fund (LAIF), treasury notes, and other liquid investments held by US Bank Trust. All investments are managed in accordance with the City’s investment policy and comply with the applicable provisions of California Government Code Section 53600 et seq. Based on the current investment portfolio and projected cash flow needs, the City has sufficient liquidity to meet its projected expenditure requirements for the next six months.

California Government Code requires local agencies to prepare and present periodic investment reports to their governing body. Accordingly, the Finance Department presents the Treasurer’s Report to the City Council on a quarterly basis. The City invests excess city funds in the Local Agency Investment Fund (LAIF), treasury notes and certificates of deposit with various maturity dates. The rates on the treasury notes and CDs vary from 1.63% to 4.35% whereas the LAIF yield at June 30, 2026, was 3.92%, down from the prior quarter.

In accordance with Governmental Accounting Standards, the City must report investments at fair value and recognize unrealized gains and losses in its general ledgers. The Treasurer’s For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R. ___
Agenda Item Number: I.17.

Department Recommendation:

Summary:

Background:

July 28, 2026 Regular Meeting of the Exeter City Council

Report includes the unrealized gains and losses as of June 30, 2026. During the quarter ended June 30, 2026, the City’s unrealized loss increased by $26,125.89, resulting in a net unrealized loss of $45,610.30. The increase in the unrealized loss was due to changes in the market interest rates that affected the fair value of the City’s investment portfolio. The unrealized loss represents a market value adjustment required for financial reporting purposes and does not affect the City’s cash balance or funds available for operations.

There is no fiscal impact associated with this item.

City Council receives and files Treasurer’s Reports quarterly. • Treasurer’s Report for June 30, 2026
I move to receive and file the City Treasurer’s Report for June 30, 2026.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Authorization for the City Administrator to execute an
Amendment to the Contract for City Planning Services with Collins & Schoettler Planning Consultants/4Creeks, Inc.

Submitting Department:

Administration
Contact Name:

Jason Ridenour, City Administrator
Staff recommend that the City Council authorize the City Administrator to execute an amendment to the contract for City Planning Services, revising the term of the agreement to coincide with the request for proposals process.

The City of Exeter has contracted with Collins & Schoettler Planning Consultants for many years (INSERT Year) for city planning services. On September 24, 2024, the City Council authorized the City to enter into a three-year contract with Collins & Schoettler Planning Consultants with the term ending June 30, 2026. Collins & Schoettler Planning Consultants was acquired by 4 Creeks, Inc. in 2024 and wholly owned and operated by it.

Staff recommends that the City go through a competitive request for proposals process prior to entering into another contract for planning services. The process is expected to take approximately three months to complete. Due to this timing of the competitive process and the term of the current agreement, Staff recommends that the City execute an amendment to the contract with Collins & Schoettler Planning Consultants to amending the contract term to coincide with the request for proposals process, through October 31, 2026, with an ability to extend on a month-to-month basis if needed.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.___
Agenda Item Number: I.18.

Department Recommendation:

Background & Summary:

July 28, 2026 Regular Meeting of the Exeter City Council

The proposed amendment only amends the term of the agreement. Funds for the Planning Services Contract are available in the adopted budget.

On September 24, 2024, the City Council approved prior contract for City Planning Services. • Draft Amendment to Agreement with Consultant for Planning Services • Agreement for the Provision of Planning Services approved on September 24, 2024 I move to authorize the City Administrator to execute the Amendment to the Contract for City Planning Services with Collins & Schoettler Planning Consultants/4 Creeks, Inc.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

1 AMENDMENT TO

AGREEMENT WITH CONSULTANT FOR PLANNING SERVICES FOR THE CITY OF EXETER This Amendment is entered into this ____ day of _________, 2026, by and between Collins & Schoettler Planning Consultants, an entity wholly owned by 4 Creeks, Inc. (“CONSULTANT”).

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the Parties agree as follows:

1. Revised Term. Paragraph 3. of the Agreement is hereby revised and amended to extend the expiration date of the Service Agreement to October 31, 2026. The parties acknowledge that the CITY is undertaking a Request for Proposals (RFP) process for regular Planning Services for the CITY. In the event the RFP and selection process extend beyond the termination date, upon written notice from the CITY to CONSULTANT, this agreement shall extend on a month to month basis and may be terminated by either party with 30 days prior written notice.

2. All other terms and conditions of the Agreement shall remain in effect unless inconsistent with this Amendment.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment as of the day and year first above written.

CITY OF EXETER
By: ________________________________
Name: ______________________________
Title: _______________________________
COLLINS & SCHOETTLER/4 CREEKS, INC.

By: ________________________________
Name: ______________________________
Title: _______________________________
Approved as to Form:
_________________________________
City Attorney
July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

July 28, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

July 28, 2026
Wording for Agenda:

Authorization to Release a Request for Proposals (RFP) for City Planning Services.

Submitting Department:

Administration
Contact Name:

Jason Ridenour, City Administrator
Staff recommend that the City Council authorize the City Administrator to release a Request for Proposals (RFP) for City Planning Services.

The City of Exeter has historically utilized a contract City Planner for performing the functions of a City Planning Division. City planning, often referred to as urban planning, consists of several elements including land use and zoning, long-range planning, housing, environmental review, development review, and code compliance.

On September 24, 2024, the City Council authorized the City Administrator to execute a threeyear contract with Collins & Schoettler Planning Consultants. The City of Exeter contracted with Collins & Schoettler Planning Consultants for many years since at least 2000. Collins & Schoettler Planning Consultants was acquired by 4 Creeks, Inc. in 2024. The current contract term was through June 30, 2026. Staff recommend that the City release an RFP and complete a competitive process to contract for City Planning Services.

The action requested has a nominal cost associated with releasing the request for proposals and conducting the competitive process. The results of the RFP will be brought before the City Council at a future date that will outline the cost and contract recommendation.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.___
Agenda Item Number: I.19.

Department Recommendation:

Background & Summary:

Fiscal Impact:

July 28, 2026 Regular Meeting of the Exeter City Council

On September 24, 2024, the City Council approved prior contract for City Planning Services. • Draft RFP No. 2026-04 for City Planner Services with Exhibits I move to authorize the City Administrator to Administrator to release a Request for Proposals (RFP) for City Planning Services.

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

July 28, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — City Planner Services RFP No. 2026-04 | City Planner Services Page 1

CITY OF EXETER

REQUEST FOR PROPOSALS
REQUEST FOR PROPOSAL (RFP) No. 2026-04

CITY PLANNER SERVICES
This RFP does not constitute a contract or commitment by the City of Exeter. The City reserves the right to reject any or all proposals, to waive informalities, and to accept the proposal deemed most beneficial to the public interest.

July 28, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — City Planner Services RFP No. 2026-04 | City Planner Services Page 2
RFP Number: 2026-04
Issue Date: August 3, 2026
Proposal Due Date: September 4, 2026, at 4:00 PM Pacific Time Submission Method: Email or hand-delivery to City Administration Submit To: Jason Ridenour, City Administrator City of Exeter, 100 N. C Street, Exeter, CA 93221, [email protected]
Questions Deadline: August 14, 2026, at 5:00 PM Pacific Time Questions Contact: Jason Ridenour | [email protected] | (559) 592-4539 Section 1: Introduction and Background
The City of Exeter (the "City") invites qualified firms and individuals to submit proposals for professional City Planner Services.

The City of Exeter is a quintessential small-town America city with a vibrant downtown and active community. The City features thoughtful development with tree-lined streets, renowned historical murals, and 12 parks throughout the city. The City of Exeter reflects its motto of “Protecting, Preserving and Promoting Small Town America.” Exeter is located minutes from the Sequoia National Park within Tulare County approximately eight miles east of Visalia and two miles south of SR198 along SR65. The City was incorporated in 1911 and became a Charter City in 1998 with a current population of approximately 10,287 residents.

Planning and land use services are administered through the Administration Department. The City's General Plan was last updated in 2003. The planning area encompasses approximately 2.46 square miles and includes a mix of residential neighborhoods, a historic downtown, light industrial uses, and open space resources. The City values thoughtful land use planning and economic vitality.

Section 2: Scope of Work
The selected consultant ("City Planner") will serve as the City's primary planning professional. The scope of work includes, but is not limited to, the following:

2.1 Current Planning Services
• Review and process applications for discretionary permits, including conditional use permits (CUPs), variances, site plan reviews, and design reviews • Prepare staff reports and environmental analysis for Planning Commission and City Council consideration
• Conduct public hearings and provide professional testimony before the Planning Commission, City Council, and other bodies
• Respond to public inquiries regarding zoning, land use, development standards, and permitting procedures
July 28, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — City Planner Services RFP No. 2026-04 | City Planner Services Page 3
• Coordinate with Public Works, Engineering, County of Tulare Building and other City and County departments on development review
• Maintain and interpret the Municipal Code, Zoning Ordinance, and General Plan

2.2 Long-Range Planning Services
• Lead or assist with updates to the General Plan, Housing Element, and other General Plan elements as required by State law
• Prepare and maintain Specific Plans, Overlay Districts, and Corridor Studies as directed • Administer CEQA compliance, including initial studies, Negative Declarations, MNDs, and EIRs
• Monitor and implement State housing law requirements, including SB 9, SB 10, ADU regulations, and annual Housing Element compliance reporting • Develop code amendments to the Zoning Ordinance as needed

2.3 Administrative and Coordination Services
• Attend and participate in City Council and Planning Commission meetings as needed • Assist in preparation of annual planning fee schedule • Coordinate with regional, State, and federal agencies including TCAG, HCD, Caltrans, and others as applicable
• Provide on-call planning advisory services
Section 3: Minimum Qualifications
Proposals will only be considered from firms or individuals who meet the following minimum qualifications:
• A professional in urban planning (AICP certification strongly preferred) or related field • Minimum of five (5) years of progressively responsible municipal planning experience in California
• Demonstrated experience serving as City Planner or Senior Planner for a California municipality
• Thorough knowledge of the California Government Code, California Environmental Quality Act (CEQA), Housing Element law, and applicable State planning requirements • Experience appearing before Planning Commissions and City Councils • Valid California driver's license and proof of automobile insurance July 28, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — City Planner Services RFP No. 2026-04 | City Planner Services Page 4
Section 4: Proposal Requirements
Proposals shall be submitted as a single PDF document and must include all of the following sections, clearly labeled:

4.1 Cover Letter
A brief cover letter signed by an authorized representative of the firm, expressing interest in the project and identifying the proposed Project Manager/City Planner who would be the primary point of contact.

4.2 Firm Overview and Qualifications
• Firm name, address, legal structure, and years in operation • Overview of the firm's experience providing municipal planning services in California • Number of professional staff and general description of the firm's planning practice areas

4.3 Key Personnel
Provide a resume and qualifications for each person proposed to provide services to the City, including:
• Name, title, and AICP certification status
• Education and professional licenses/certifications
• Summary of relevant experience, including municipal clients served • Proposed role and estimated percentage of time dedicated to City of Exeter

4.4 Relevant Experience / References
Provide a minimum of three (3) references from California municipalities for whom similar services have been provided within the last five (5) years. For each reference, include:
• Agency name, contact person, title, phone number, and email address • Description of services provided and approximate contract value • Contract start and end dates

4.5 Proposed Approach
Describe the proposer's approach to performing the Scope of Work, including:
• How City Planner services would be delivered (on-site hours, remote work, response times) • Approach to managing multiple concurrent permit applications and time-sensitive State mandates
• Experience and methodology for community engagement and public outreach • Approach to working with elected and appointed officials and City staff

4.6 Fee Proposal
The fee proposal must be submitted must include:
• Proposed hourly billing rates
• Reimbursable expense policy (mileage, printing, subconsultants, etc.) July 28, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — City Planner Services RFP No. 2026-04 | City Planner Services Page 5

4.7 Insurance
The selected firm will be required to provide evidence of the following insurance coverage prior to contract execution:
• Commercial General Liability: $2,000,000 per occurrence, $4,000,000 general aggregate (per project or location), and $2,000,000 products and completed operations aggregate • Professional Liability (Errors & Omissions): $2,000,000 per claim and in the aggregate • Business Automobile Liability: $2,000,000 each accident • Workers' Compensation as required by California law and Employer’s Liability: $1,000,000 each accident or disease
• Cyber Liability: $2,000,000 per claim
• Crime Insurance: $1,000,000 per loss
The City of Exeter shall be named as an additional insured on all applicable policies The comprehensive insurance requirements are included in the Contract Services Agreement, attached hereto and made a part hereof.

Section 5: Evaluation Criteria and Selection Process
Proposals will be evaluated by a selection committee on the following criteria:

Evaluation Criterion Points
Qualifications and experience of key personnel (AICP, municipal planning experience) 25
Demonstrated experience serving comparable California cities 20 Proposed approach, methodology, and understanding of scope 20 References and past performance 15
Cost/fee proposal 20
TOTAL 100
The City reserves the right to conduct interviews with top-ranked proposers prior to final selection.

The City may negotiate contract terms and fee structure with the highest-ranked proposer. If negotiations are unsuccessful, the City may proceed to the next-ranked proposer.

Section 6: Proposal Submission Instructions
Proposals must be received by the City no later than September 4, 2026 at 4:00 PM Pacific Time.

Late proposals will not be accepted.

6.1 Submission Format
• Submit one (1) electronic copy (PDF) via email to [email protected] with the subject line: "RFP 2026-04 — City Planner Services — [Firm Name]" • Electronic submittals shall not exceed 20 MB total. Larger files must be submitted via a secure file-sharing link included in the email.

July 28, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — City Planner Services RFP No. 2026-04 | City Planner Services Page 6
• Hard copy submittals: if submitting in person or by mail, provide one (1) original and two (2) copies and an electronic copy on a USB drive in a sealed envelope labeled "RFP 2026-04 — City Planner Services — Do Not Open".

6.2 Questions and Clarifications
All questions regarding this RFP must be submitted in writing by email to [email protected] no later than August 14, 2026, at 5:00 PM Pacific Time. Questions and the City's written responses will be posted as an addendum on the City's website at https://cityofexeter.ca.gov/bid-opportunities-and-requests-for-proposals/ . Verbal responses to questions are not binding.

6.3 Addenda
The City reserves the right to issue addenda to this RFP at any time prior to the proposal submission deadline. All registered proposers will be notified by email. It is the proposer's responsibility to check the City's website for any addenda. Proposals must acknowledge all issued addenda.

Section 7: Contract Terms and Conditions
The following terms and conditions apply to this RFP and any resulting contract:
• The contract term will be for an initial period of three (3) years, with up to two (2) one-year renewal options at the City's discretion, subject to satisfactory performance and appropriation of funds.
• The contract will be subject to the City's standard Professional Services Agreement, a copy of which is attached as Exhibit A. Proposers should identify any requested exceptions to the agreement terms in their proposal.
• This RFP and any resulting contract are subject to California Public Records Act (Government Code § 6250 et seq.) disclosure requirements. • The City is not responsible for any costs incurred by proposers in responding to this RFP. • All work products produced under any resulting contract shall be the property of the City of Exeter.
• The selected consultant shall not subcontract any portion of the work without prior written approval of the City Administrator.

Section 8: Anticipated Schedule (tentative)
Milestone Target Date
RFP Issued August 3, 2026
Questions Due August 14, 2026, at 5:00 PM Pacific Time
Proposals Due September 4, 2026, at 4:00 PM Pacific Time Interviews (if conducted) September 29-30, 2026
July 28, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — City Planner Services RFP No. 2026-04 | City Planner Services Page 7
City Council Approval October 13, 2026
Anticipated Contract Start Date November 2, 2026
The City reserves the right to modify this schedule as necessary. Any changes will be communicated via addendum.

Section 9: City's Rights and Reservations
The City of Exeter reserves the following rights with respect to this RFP process:
• To reject any or all proposals at its sole discretion • To waive any informalities or irregularities in proposals received • To issue supplemental requests for information or revised RFPs • To cancel this RFP at any time prior to contract execution • To negotiate with any proposer or multiple proposers simultaneously • To select a proposer based on the best interests of the City, which may not necessarily be the lowest-cost proposal
• To request additional information or clarification from any proposer without prior notice to other proposers
Section 10: Exhibits
The following exhibits are attached to and incorporated into this RFP:
• Exhibit A: City of Exeter Standard Professional Services Agreement • Exhibit B: City of Exeter General Plan Land Use Map and Zoning Map Proposer Acknowledgment
By submitting a proposal in response to this RFP, the proposer acknowledges and agrees to the following:

1. The proposer has read and understands all provisions of this RFP and any issued addenda.

2. The proposal is submitted in good faith and all information provided is accurate and complete.

3. The proposer understands that the City is not obligated to select any proposal or award any contract.

4. The proposer agrees to be bound by all terms and conditions set forth in this RFP if selected.

Authorized Signature Date
July 28, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — City Planner Services RFP No. 2026-04 | City Planner Services Page 8
Printed Name and Title Firm Name
Address / Email / Phone
— End of Request for Proposals —
July 28, 2026 Regular Meeting of the Exeter City Council

C O N T R A C T

SERVICES AGREEMENT
FOR

CITY PLANNER SERVICES
This Agreement, entered into this [DAY[ day of [MONTH 2026], by and between the City of Exeter, hereinafter referred to as the “CITY”, and [COMPANY NAME] hereinafter referred to as the “PROVIDER”.

W I T N E S S E T H
WHEREAS, the CITY is authorized and empowered to employ service providers in the performance of its duties and functions; and
WHEREAS, the CITY has the desire to secure certain services to assist in the preparation and completion of the items of work described as “Scope of Work” in Exhibit “A”, and hereinafter referred to as the “SERVICES”; and

WHEREAS, the PROVIDER represents it is licensed, qualified and willing to provide such services pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and PROVIDER agree as follows:

I. SERVICES TO BE PERFORMED BY THE PROVIDER
A. Authorized Scope of Work: The PROVIDER agrees to perform all work necessary to complete in a manner satisfactory to the CITY those tasks described and the cost identified in Exhibit “A” - Scope of Work
SERVICES.

II. TIME OF PERFORMANCE
The PROVIDER shall commence performance of this Agreement within [NUMBER] days of PROVIDER’s Notice to Proceed following City Council approval of this Agreement and shall complete the work within the timeframes outlined in Exhibit “A”, unless otherwise extended in writing by CITY, in its sole discretion.

If the PROVIDER fails to complete the SERVICES within the time specified, plus any extensions of time which may be granted, the CITY shall determine the percent of each work item completed and shall pay the PROVIDER on that basis.

PROVIDER shall not be responsible for delays which are due to causes beyond the PROVIDER’s reasonable control.

In the case of any such delay, the time of completion shall be extended accordingly in writing signed by both parties.

III. COMPENSATION
A. Total Compensation: For services performed pursuant to this Agreement, the CITY agrees to pay and the PROVIDER agrees to accept, as payment in full, a monthly sum not to exceed B. ($______). This amount shall constitute complete compensation, including document production and out-of-pocket expenses for all services for the work and SERVICES identified in Exhibit “A”.

C. Payment of Compensation: The PROVIDER shall be compensated monthly no later than thirty (30) days following submission of a written, verified billing invoice to the CITY.

July 28, 2026 Regular Meeting of the Exeter City Council

IV. AUTHORIZED REPRESENTATIVE
A. CITY: The City Administrator shall represent the CITY in all matters pertaining to the services to be rendered under this Agreement, except where approval of the City Council of the City of Exeter is specifically required.

B. PROVIDER: [COMPANY NAME] shall represent and act as principle for PROVIDER in all matters pertaining to the services to be rendered by it under this Agreement.

V. TERMINATION
The right to terminate this Agreement, with or without cause, may be exercised without prejudice to any other right or remedy to which the terminating party may be entitled at law or under this Agreement.

A. Termination By Either Party Without Cause: The CITY or PROVIDER may terminate this Agreement at any time by giving written notice to the other of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination.

B. Termination of Agreement for Cause: The CITY may by written notice to the PROVIDER specifying the effective date thereof, at least thirty (30) days before the effective date of such termination, terminate the whole or any part of this Agreement in any of the following circumstances:

1. If the PROVIDER fails to perform the services called for by this Agreement within time(s) specified herein or any extension thereof; or

2. If the PROVIDER fails to make progress under this Agreement as to endanger performance of this Agreement in accordance with its terms, and does not correct such failure within a period of ten (10) days (or longer period as the CITY may authorize in writing) after receipt of notice from the CITY specifying such failure.

C. Post-Termination:

1. In the event the CITY terminates this Agreement with or without cause, the CITY may procure, upon such terms and such manner as it may determine appropriate, services similar to those terminated.

2. The PROVIDER shall not be liable for any excess costs if the failure to perform this Agreement arises out of causes beyond the control and without the fault or negligence of the PROVIDER.

Such causes include, but are not limited to, acts of God or of the public enemy, floods, epidemics, quarantine restrictions, strikes, and unusually severe weather.

3. Should the Agreement be terminated with or without cause, the PROVIDER shall provide the CITY with all finished and unfinished documents, data, photographs, reports, access keys or badges, etc. related to the SERVICES.

4. Upon termination, with or without cause, PROVIDER will be compensated for the services satisfactorily completed to the date of termination according to compensation provisions contained herein. In no event, shall the total compensation paid PROVIDER exceed the total compensation agreed to herein.

5. If, after notice of termination of this Agreement, as provided for in this article, it is determined for any reason that the PROVIDER was not in default under the provisions of this article, then the rights and obligations of the parties shall be the same as if the Agreement was terminated without cause.

July 28, 2026 Regular Meeting of the Exeter City Council