Agenda, first session — Fairfield City Council, March 1, 2022 (part 3 of 4)

PASSED AND ADOPTED this 1st day of March 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 549 of 1095Attachment 1 Page 2 of 2

SLS-600 FACE March 2020
Canon Solutions America, Inc. (“CSA”)
One Canon Park, Melville, NY 11747
(800) 613-2228
Salesperson: __________________________ Order Date: _______________ Customer (“you”):

Company:

Address:

City:County:

State:Zip:Phone #:

Contact:Fax #:

Email:

Applicable Terms and Conditions Customer Organizational Information TERMS AND CONDITIONS ARE AVAILABLE AT:

ESS.CSA.CANON.COM/CUSTOMERDOCUMENTS
The CSA customer terms and conditions located at the
above website (“Terms”) form part of this Agreement. The Terms include general terms, and terms for product and
service purchase, maintenance, support and leasing
(pursuant to the terms of Rider G); managed print
services; and quotes. The Terms applicable to each of
your transactions will be referenced in the Order Schedule.

By your initials herein and signature below, you
understand and acknowledge such Terms and agree to
comply with those applicable to each Order Schedule.
____________
Customer Initials
Federal Tax ID Number:_____________________
Organization type:

Address for Notices:

Attn:

Address:

Address 2:

City: State: Zip:

Email:

BY YOUR SIGNATURE BELOW, YOU AGREE TO LEASE, PURSUANT TO THE TERMS OF RIDER G, OR PURCHASE, AS

SPECIFIED IN THIS AGREEMENT, THE ITEMS LISTED IN ANY SCHEDULE, RIDER OR ADDENDA (AS APPROVED BY CSA) TO THIS AGREEMENT. YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS AGREEMENT, AND AGREE TO ABIDE BY ALL OF THE

TERMS AND CONDITIONS OF THIS FACE PAGE, APPLICABLE SCHEDULE(S), RIDER(S) AND SUCH ADDENDA, THE QUOTE,

AND THE APPLICABLE TERMS AND CONDITIONS IDENTIFIED ABOVE, ALL OF WHICH IS INCORPORATED HEREIN AND MADE PART OF THIS AGREEMENT.

Customer’s Authorized Signature _____________________________________________________________________________ Printed Name ____________________________________ Title _________________________________ Date ______________ Master Sales & Services Agreement
Customer Information Face Page
#___________________MA23041
Robert Sloan 1/28/2022

FAIRFIELD CALIFORNIA CITY OF
1000 WEBSTER ST

FAIRFIELD SOLANO
CA 94533-4836 707.428.7541
Peter Perez
[email protected]
State or Local Government
Peter Perez
1000 WEBSTER ST
FAIRFIELD CA 94533-4836
[email protected]
SLS-600 FACE March 2020
Packet Page 550 of 1095Attachment 2 Page 1 of 1

Lease Schedule ("Schedule") - Itemized (SER-700)PageofCustomer:CFS App #:Salesperson:

Agreement #:Transaction #:Order Date:

Billing InformationCustomer Account:Company:DBA:Address:Lease Payment Invoiced by CFS Address 2:Total MaintenanceCity:County:Base Charge Invoiced byState:Zip:Phone #:

Contact:Fax #:# of Payments in Advance Total Due at SigningEmail:Maint Base Charge Section Shipping:Delivery Date:Address 2:City:County:State: Zip:

Primary Customer Contact:

Phone #:Email:Meter Contact:

Phone #:Email:IT Contact:

Phone #:Email:Billing:

Address 2:City:County:State: Zip:

Billing Contact:

Phone #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Customer Authorized Signature:Printed Name:Title:Date:Authorized Signature:Printed Name:Title:Date:

For Internal Purposes Only:

CFS Authorized Signature:Printed Name:Title:Date:

SER-700 Itemized Lease March 2020 **Requires ImageWARE Remote Covered Images Included in Maint Base ChargeExcess Per Image Charge(s) Listed Items Lease Term
Payment Information
Payment Summary* (*Plus Applicable Taxes)
# of Lease Payments
Due at Signing
Item Code Listed Items Description Qty Unit Pmt Total
To: CSA and Lessor: Customer certifies that (a) the Listed Items referred to in the above Schedule have been received, (b) installation has been completed, (c) the Listed Items have been examined by Customer and are in good operating order and condition and are, in all respects, satisfactory to the Customer, and (d) the Listed Items are irrevocably accepted by the Customer for all purposes under the Agreement. Accordingly, Customer hereby authorizes billing under this Schedule.

THIS SCHEDULE IS ENTERED INTO PURSUANT TO, AND INCORPORATES THE TERMS OF, THE MASTER SALES AND SERVICES AGREEMENT REFERENCED AS THE AGREEMENT # ABOVE ("AGREEMENT"), INCLUDING THE MASTER LEASE TERMS SET FORTH AS RIDER G THERETO WHICH SHALL CONTROL (THE “LEASE TERMS”). TO THE EXTENT THE TERMS OF AN EXISTING CFS MASTER AGREEMENT ARE REFERENCED ON THIS SCHEDULE (THE “EXISTING MASTER CFS LEASE”) AND ARE APPLICABLE TO THIS SCHEDULE, THEY SHALL CONTROL OVER THE MASTER LEASE TERMS SET FORTH AS RIDER G TO THE AGREEMENT FOR SO LONG AS THE EXISTING MASTER CFS LEASE REMAINS IN EFFECT. STANDARD TERMS AND CONDITIONS AND APPLICABLE RIDERS INCORPORATED HEREIN ARE AVAILABLE AT ESS.CSA.CANON.COM/CUSTOMERDOCUMENTS , AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT. THIS SCHEDULE CONSTITUTES A LEASE OF THE LISTED ITEMS, AND IS BINDING ON CUSTOMER UPON SIGNING BY CUSTOMER, AND IS BINDING ON CSA AND LESSOR AS PROVIDED IN THE LEASE TERMS. THIS SCHEDULE IS NON-CANCELABLE BY CUSTOMER. CUSTOMER REPRESENTS THATEXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED. BY YOUR SIGNATURE, CUSTOMER AGREES TO LEASE THE LISTED ITEMS AND, IF SELECTED, TO PURCHASE THE MAINTENANCE SERVICES DESCRIBED HEREIN. YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS SCHEDULE.

Additional Requirements:

ACCEPTANCE CERTIFICATE
Equipment Maintenance Information
Months
Other Transaction Details
Ship To & Maintenance Billing InformationCanon Solutions America,Inc. ("CSA")One Canon Park, Melville, NY 11747 (800)-613-2228
FAIRFIELD CALIFORNIA CITY OF1 23
1858352 Robert Sloan
S1245157PO IN LIEU 02/07/22
Maint Base charge invoiced Monthly by CFS
Maintenance included for all Equipment
1355250 60 60
FAIRFIELD CALIFORNIA CITY OF Excess Per Image Charge invoiced Monthly by CFS Per Unit Coverage Plan Fixed Price Plan
1000 WEBSTER ST $6,670.34
FAIRFIELD $0.00SOLANO CFS
CA 94533-4836
Lease Payment shall be invoiced Monthly
Purchase Option: Fair Market Value
Peter Perez
707.428.7541
[email protected] $0.00
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-6
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002 Included
4917C002 CASSETTE FEEDING UNIT-AW11 Included
IRADVDXC3835I1 HUMAN RESOURCES
1000 Webster St. 4th Floor
SOLANO 94533-4836
Peter Perez
Included
Included
INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD CA 4000C002
707.428.7541 [email protected]
INNER FINISHER-L11 Included Included
4919C0011 Included Included
4848B1201
2368V120111 SUPER G3 FAX BOARD-BH11
MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM
MEAP WEB CONNECTION KIT V5.7
4002C002
Included Included
Included Included
1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D Included Included Peter Perez 3754V837 IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK 707.428.7541IncludedIncluded [email protected] IntSupplies Pre-Installed Supplies Installed in Machine Included Included No No0 9-5
Consumables: Toner Only
Meter Method: imageWare Remote Corporate Advantage
OC: UNIVERSITY OF CALIFORNIA PURCHASING AGREEMENT #2020002755 Fiscal Funding Config: A - 6 | 64259637 SER-700 Itemized Lease March 2020 Packet Page 551 of 1095Attachment 3 Page 1 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S12451572 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-9
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW1
FINANCEIncluded1
Included
Included1
4917C002 Included 1000 Webster St.
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH1 Included Included1
Included4848B120MEAP WEB CONNECTION KIT V5.71 Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3754V837 IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK Included Included1 IntSupplies Included IncludedPre-Installed Supplies Installed in Machine1 No0 9-5
Consumables: Toner Only
IRADVDXC3835I
Meter Method: imageWare Remote Corporate Advantage
No
Config: A - 9 | 64259637
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-8
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW11 CS SENIOR CENTERIncluded
4917C002 Included 1200 Civic Center Drive
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH11 Included Included
4848B120 MEAP WEB CONNECTION KIT V5.71 Included Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included Included Included
1972V0641 Included Included
IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK3754V8371 Included Included IntSupplies
ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D
Pre-Installed Supplies Installed in Machine1 Included Included0 No 9-5
Consumables: Toner Only
IRADVDXC3835I
No
Meter Method: imageWare Remote Corporate Advantage
Config: A - 8 | 64259637
Packet Page 552 of 1095Attachment 3 Page 2 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S12451573 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-4
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW1
AQUATIC CENTERIncluded1
Included
Included1
4917C002 Included 1741 West Texas St.
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH1 Included Included1
Included4848B120MEAP WEB CONNECTION KIT V5.71 Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3754V837 IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK Included Included1 IntSupplies Included IncludedPre-Installed Supplies Installed in Machine1 No0 9-5
Consumables: Toner Only
IRADVDXC3835I
Meter Method: imageWare Remote Corporate Advantage
No
Config: A - 4 | 64259637
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-1
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW11 WATERMAN 2Included
4917C002 Included 2900 Vista Grande
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH11 Included Included
4848B120 MEAP WEB CONNECTION KIT V5.71 Included Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included Included Included
1972V0641 Included Included
IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK3754V8371 Included Included IntSupplies
ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D
Pre-Installed Supplies Installed in Machine1 Included Included0 No 9-5
Consumables: Toner Only
IRADVDXC3835I
No
Meter Method: imageWare Remote Corporate Advantage
Config: A - 1 | 64259637
Packet Page 553 of 1095Attachment 3 Page 3 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S12451574 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-12
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW1
POLICE ITIncluded1
Included
Included1
4917C002 Included 1000 Webster St.
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH1 Included Included1
Included4848B120MEAP WEB CONNECTION KIT V5.71 Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3754V837 IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK Included Included1 IntSupplies Included IncludedPre-Installed Supplies Installed in Machine1 No0 9-5
Consumables: Toner Only
IRADVDXC3835I
Meter Method: imageWare Remote Corporate Advantage
No
Config: A - 12 | 64259637
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-7
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW11 SPORTS CENTERIncluded
4917C002 Included 1741 West Texas St.
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH11 Included Included
4848B120 MEAP WEB CONNECTION KIT V5.71 Included Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included Included Included
1972V0641 Included Included
IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK3754V8371 Included Included IntSupplies
ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D
Pre-Installed Supplies Installed in Machine1 Included Included0 No 9-5
Consumables: Toner Only
IRADVDXC3835I
No
Meter Method: imageWare Remote Corporate Advantage
Config: A - 7 | 64259637
Packet Page 554 of 1095Attachment 3 Page 4 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S12451575 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-14
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW1
BUILDING PERMIT FRONT COUNTERIncluded1
Included
Included1
4917C002 Included 1000 Webster St. 2nd Floor
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH1 Included Included1
Included4848B120MEAP WEB CONNECTION KIT V5.71 Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3754V837 IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK Included Included1 IntSupplies Included IncludedPre-Installed Supplies Installed in Machine1 No0 9-5
Consumables: Toner Only
IRADVDXC3835I
Meter Method: imageWare Remote Corporate Advantage
No
Config: A - 14 | 64259637
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-13
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW11 CORP YARD OPERATIONSIncluded 4917C002 Included 420 Gregory Lane
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH11 Included Included
4848B120 MEAP WEB CONNECTION KIT V5.71 Included Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included Included Included
1972V0641 Included Included
IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK3754V8371 Included Included IntSupplies
ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D
Pre-Installed Supplies Installed in Machine1 Included Included0 No 9-5
Consumables: Toner Only
IRADVDXC3835I
No
Meter Method: imageWare Remote Corporate Advantage
Config: A - 13 | 64259637
Packet Page 555 of 1095Attachment 3 Page 5 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S12451576 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-10
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW1
POLICE DEPARTMENT - REPORT WRITINGIncluded1
Included
Included1
4917C002 Included 1000 Webster St.
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH1 Included Included1
Included4848B120MEAP WEB CONNECTION KIT V5.71 Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3754V837 IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK Included Included1 IntSupplies Included IncludedPre-Installed Supplies Installed in Machine1 No0 9-5
Consumables: Toner Only
IRADVDXC3835I
Meter Method: imageWare Remote Corporate Advantage
No
Config: A - 10 | 64259637
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-11
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW11 COMMUNITY CENTERIncluded
4917C002 Included 1000 Kentucky St.
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH11 Included Included
4848B120 MEAP WEB CONNECTION KIT V5.71 Included Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included Included Included
1972V0641 Included Included
IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK3754V8371 Included Included IntSupplies
ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D
Pre-Installed Supplies Installed in Machine1 Included Included0 No 9-5
Consumables: Toner Only
IRADVDXC3835I
No
Meter Method: imageWare Remote Corporate Advantage
Config: A - 11 | 64259637
Packet Page 556 of 1095Attachment 3 Page 6 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S12451577 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-2
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW1
HOUSING AUTHORITYIncluded1
Included
Included1
4917C002 Included 823 Jefferson St. STE B
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH1 Included Included1
Included4848B120MEAP WEB CONNECTION KIT V5.71 Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3754V837 IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK Included Included1 IntSupplies Included IncludedPre-Installed Supplies Installed in Machine1 No0 9-5
Consumables: Toner Only
IRADVDXC3835I
Meter Method: imageWare Remote Corporate Advantage
No
Config: A - 2 | 64259637
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-3
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW11 FLEET MANAGEMENTIncluded
4917C002 Included 420 Gregory Lane
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH11 Included Included
4848B120 MEAP WEB CONNECTION KIT V5.71 Included Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included Included Included
1972V0641 Included Included
IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK3754V8371 Included Included IntSupplies
ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D
Pre-Installed Supplies Installed in Machine1 Included Included0 No 9-5
Consumables: Toner Only
IRADVDXC3835I
No
Meter Method: imageWare Remote Corporate Advantage
Config: A - 3 | 64259637
Packet Page 557 of 1095Attachment 3 Page 7 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S12451578 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
A-5
$0.00 B&W: 0 Color: 0 B&W: $0.007500 Color: $0.042000 4912C002
CASSETTE FEEDING UNIT-AW1
PUBLIC WORKSIncluded1
Included
Included1
4917C002 Included 1000 Webster St. 3rd Floor
4002C002 INNER 2/3 HOLE PUNCHER-D11 Included Included FAIRFIELD SOLANO CA 94533-4836 4000C002 INNER FINISHER-L11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4919C001 SUPER G3 FAX BOARD-BH1 Included Included1
Included4848B120MEAP WEB CONNECTION KIT V5.71 Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3754V837 IR ADV DX C3730/3725/3835/3830/3826 INSTALL PAK Included Included1 IntSupplies Included IncludedPre-Installed Supplies Installed in Machine1 No0 9-5
Consumables: Toner Only
IRADVDXC3835I
Meter Method: imageWare Remote Corporate Advantage
No
Config: A - 5 | 64259637
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
B-3
$0.00 B&W: 0 Color: 0 B&W: $0.006700 Color: $0.040000 3826C002
CASSETTE FEEDING UNIT-AQ11 PUBLIC WORKSIncluded
4030C002 Included 1000 Webster St. 3rd Floor
4000C002 INNER FINISHER-L11 Included Included FAIRFIELD SOLANO CA 94533-4836 4002C002 INNER 2/3 HOLE PUNCHER-D11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 3998C001 SUPER G3 FAX BOARD-AX11 Included Included
1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included Included Included
3923V8431 Included Included
Pre-Installed Supplies Installed in MachineIntSupplies1 Included Included INSTALL PAK DX C5870I/C5860i/C5850i/C5840i0
No 9-5
Consumables: Toner Only
IRADVDXC5850I
No
Meter Method: imageWare Remote Corporate Advantage
Config: B - 3 | 64259638
Packet Page 558 of 1095Attachment 3 Page 8 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S12451579 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
B-2
$0.00 B&W: 0 Color: 0 B&W: $0.006700 Color: $0.040000 3826C002
CASSETTE FEEDING UNIT-AQ1
FIRE DEPARTMENT ADMINISTRATIONIncluded1
Included
Included1
4030C002 Included 1200 Kentucky St.
4000C002 INNER FINISHER-L11 Included Included FAIRFIELD SOLANO CA 94533-4836 4002C002 INNER 2/3 HOLE PUNCHER-D11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 3998C001 SUPER G3 FAX BOARD-AX1 Included Included1
Included1972V064ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 3923V843 INSTALL PAK DX C5870I/C5860i/C5850i/C5840i1 Included Included IntSupplies Pre-Installed Supplies Installed in Machine Included Included1 No0 9-5
Consumables: Toner Only
IRADVDXC5850I
Meter Method: imageWare Remote Corporate Advantage
No
Config: B - 2 | 64259638
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
B-4
$0.00 B&W: 0 Color: 0 B&W: $0.006700 Color: $0.040000 3826C002
CASSETTE FEEDING UNIT-AQ11 POLICE DEPARTMENTIncluded
4030C002 Included 1000 Webster St.
4000C002 INNER FINISHER-L11 Included Included FAIRFIELD SOLANO CA 94533-4836 4002C002 INNER 2/3 HOLE PUNCHER-D11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 3998C001 SUPER G3 FAX BOARD-AX11 Included Included
1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included Included Included
3923V8431 Included Included
Pre-Installed Supplies Installed in MachineIntSupplies1 Included Included INSTALL PAK DX C5870I/C5860i/C5850i/C5840i0
No 9-5
Consumables: Toner Only
IRADVDXC5850I
No
Meter Method: imageWare Remote Corporate Advantage
Config: B - 4 | 64259638
Packet Page 559 of 1095Attachment 3 Page 9 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S1245157 10 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
B-6
$0.00 B&W: 0 Color: 0 B&W: $0.006700 Color: $0.040000 3826C002
CASSETTE FEEDING UNIT-AQ1
PLANNING DEPT.Included1
Included
Included1
4030C002 Included 1000 Webster St.
4000C002 INNER FINISHER-L11 Included Included FAIRFIELD SOLANO CA 94533-4836 4002C002 INNER 2/3 HOLE PUNCHER-D11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 3998C001 SUPER G3 FAX BOARD-AX1 Included Included1
Included1972V064ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 3923V843 INSTALL PAK DX C5870I/C5860i/C5850i/C5840i1 Included Included IntSupplies Pre-Installed Supplies Installed in Machine Included Included1 No0 9-5
Consumables: Toner Only
IRADVDXC5850I
Meter Method: imageWare Remote Corporate Advantage
No
Config: B - 6 | 64259638
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
B-1
$0.00 B&W: 0 Color: 0 B&W: $0.006700 Color: $0.040000 3826C002
CASSETTE FEEDING UNIT-AQ11 POLICE DEPT. ATRIUMIncluded
4030C002 Included 1000 Webster
4000C002 INNER FINISHER-L11 Included Included FAIRFIELD SOLANO CA 94533-4836 4002C002 INNER 2/3 HOLE PUNCHER-D11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 3998C001 SUPER G3 FAX BOARD-AX11 Included Included
1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included Included Included
3923V8431 Included Included
Pre-Installed Supplies Installed in MachineIntSupplies1 Included Included INSTALL PAK DX C5870I/C5860i/C5850i/C5840i0
No 9-5
Consumables: Toner Only
IRADVDXC5850I
No
Meter Method: imageWare Remote Corporate Advantage
Config: B - 1 | 64259638
Packet Page 560 of 1095Attachment 3 Page 10 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S1245157 11 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
B-7
$0.00 B&W: 0 Color: 0 B&W: $0.006700 Color: $0.040000 3826C002
CASSETTE FEEDING UNIT-AQ1
CITY MANAGERIncluded1
Included
Included1
4030C002 Included 1000 Webster St.
4000C002 INNER FINISHER-L11 Included Included FAIRFIELD SOLANO CA 94533-4836 4002C002 INNER 2/3 HOLE PUNCHER-D11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 3998C001 SUPER G3 FAX BOARD-AX1 Included Included1
Included1972V064ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 3923V843 INSTALL PAK DX C5870I/C5860i/C5850i/C5840i1 Included Included IntSupplies Pre-Installed Supplies Installed in Machine Included Included1 No0 9-5
Consumables: Toner Only
IRADVDXC5850I
Meter Method: imageWare Remote Corporate Advantage
No
Config: B - 7 | 64259638
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
B-5
$0.00 B&W: 0 Color: 0 B&W: $0.006700 Color: $0.040000 3826C002
CASSETTE FEEDING UNIT-AQ11 PUBLIC WORKS & TRANSPORTIncluded 4030C002 Included 2000 Cadenoasso Drive
4000C002 INNER FINISHER-L11 Included Included FAIRFIELD SOLANO CA 94533-4836 4002C002 INNER 2/3 HOLE PUNCHER-D11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 3998C001 SUPER G3 FAX BOARD-AX11 Included Included
1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included Peter Perez 707.428.7541 [email protected] 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included Included Included
3923V8431 Included Included
Pre-Installed Supplies Installed in MachineIntSupplies1 Included Included INSTALL PAK DX C5870I/C5860i/C5850i/C5840i0
No 9-5
Consumables: Toner Only
IRADVDXC5850I
No
Meter Method: imageWare Remote Corporate Advantage
Config: B - 5 | 64259638
Packet Page 561 of 1095Attachment 3 Page 11 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S1245157 12 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
C-1
$0.00 B&W: 0 B&W: $0.011900
3893C008
CASSETTE MODULE-AG1
POLICE TRAININGIncluded1
Included
Included1
2917C001 Included 1717 Rex Clift Lane
4848B117 MEAP WEB CONNECTION KIT V5.61 Included Included FAIRFIELD SOLANO CA 94533-4836 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 IncludedIncluded Peter Perez 707.428.7541 [email protected] 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D Included Included1 Included3826V923INSTALL PAK IRA DX 717IF / 617IF / 527IF1 Included Peter Perez 707.428.7541 [email protected] IntSupplies Pre-Installed Supplies Installed in Machine Included Included1 No0 9-5
Consumables: Toner Only
IRADVDX527IF
Meter Method: imageWare Remote Corporate Advantage
No
Config: C - 1 | 64259639
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
C-5
$0.00 B&W: 0 B&W: $0.011900
3893C008
CASSETTE MODULE-AG11 FIRE STATION 41Included
2917C001 Included 3200 N Texas St.
4848B117 MEAP WEB CONNECTION KIT V5.61 Included Included FAIRFIELD SOLANO CA 94533-4836 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included1Included Included Peter Perez 707.428.7541 [email protected] 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3826V923 INSTALL PAK IRA DX 717IF / 617IF / 527IF1 Included Included Peter Perez 707.428.7541 [email protected] IntSupplies Pre-Installed Supplies Installed in Machine1 Included Included Included0
No 9-5
Consumables: Toner Only
IRADVDX527IF
No
Meter Method: imageWare Remote Corporate Advantage
Config: C - 5 | 64259639
Packet Page 562 of 1095Attachment 3 Page 12 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S1245157 13 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
C-8
$0.00 B&W: 0 B&W: $0.011900
3893C008
CASSETTE MODULE-AG1
DISPATCHIncluded1
Included
Included1
2917C001 Included 1000 Webster St.
4848B117 MEAP WEB CONNECTION KIT V5.61 Included Included FAIRFIELD SOLANO CA 94533-4836 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 IncludedIncluded Peter Perez 707.428.7541 [email protected] 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D Included Included1 Included3826V923INSTALL PAK IRA DX 717IF / 617IF / 527IF1 Included Peter Perez 707.428.7541 [email protected] IntSupplies Pre-Installed Supplies Installed in Machine Included Included1 No0 9-5
Consumables: Toner Only
IRADVDX527IF
Meter Method: imageWare Remote Corporate Advantage
No
Config: C - 8 | 64259639
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
C-6
$0.00 B&W: 0 B&W: $0.011900
3893C008
CASSETTE MODULE-AG11 FIRE STATION 37Included
2917C001 Included 1200 Kentucky St.
4848B117 MEAP WEB CONNECTION KIT V5.61 Included Included FAIRFIELD SOLANO CA 94533-4836 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included1Included Included Peter Perez 707.428.7541 [email protected] 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3826V923 INSTALL PAK IRA DX 717IF / 617IF / 527IF1 Included Included Peter Perez 707.428.7541 [email protected] IntSupplies Pre-Installed Supplies Installed in Machine1 Included Included Included0
No 9-5
Consumables: Toner Only
IRADVDX527IF
No
Meter Method: imageWare Remote Corporate Advantage
Config: C - 6 | 64259639
Packet Page 563 of 1095Attachment 3 Page 13 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S1245157 14 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
C-7
$0.00 B&W: 0 B&W: $0.011900
3893C008
CASSETTE MODULE-AG1
FIRE STATION 41 - 911 CENTERIncluded1
Included
Included1
2917C001 Included 3200 N Texas St.
4848B117 MEAP WEB CONNECTION KIT V5.61 Included Included FAIRFIELD SOLANO CA 94533-4836 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 IncludedIncluded Peter Perez 707.428.7541 [email protected] 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D Included Included1 Included3826V923INSTALL PAK IRA DX 717IF / 617IF / 527IF1 Included Peter Perez 707.428.7541 [email protected] IntSupplies Pre-Installed Supplies Installed in Machine Included Included1 No0 9-5
Consumables: Toner Only
IRADVDX527IF
Meter Method: imageWare Remote Corporate Advantage
No
Config: C - 7 | 64259639
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
C-3
$0.00 B&W: 0 B&W: $0.011900
3893C008
CASSETTE MODULE-AG11 FIRE STATION 40Included
2917C001 Included 2555 Hillborn Rd
4848B117 MEAP WEB CONNECTION KIT V5.61 Included Included FAIRFIELD SOLANO CA 94533-4836 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included1Included Included Peter Perez 707.428.7541 [email protected] 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3826V923 INSTALL PAK IRA DX 717IF / 617IF / 527IF1 Included Included Peter Perez 707.428.7541 [email protected] IntSupplies Pre-Installed Supplies Installed in Machine1 Included Included Included0
No 9-5
Consumables: Toner Only
IRADVDX527IF
No
Meter Method: imageWare Remote Corporate Advantage
Config: C - 3 | 64259639
Packet Page 564 of 1095Attachment 3 Page 14 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S1245157 15 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)
C-4
$0.00 B&W: 0 B&W: $0.011900
3893C008
CASSETTE MODULE-AG1
FIRE STATION 39Included1
Included
Included1
2917C001 Included 1975 Huntington
4848B117 MEAP WEB CONNECTION KIT V5.61 Included Included FAIRFIELD SOLANO CA 94533-4836 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 IncludedIncluded Peter Perez 707.428.7541 [email protected] 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D Included Included1 Included3826V923INSTALL PAK IRA DX 717IF / 617IF / 527IF1 Included Peter Perez 707.428.7541 [email protected] IntSupplies Pre-Installed Supplies Installed in Machine Included Included1 No0 9-5
Consumables: Toner Only
IRADVDX527IF
Meter Method: imageWare Remote Corporate Advantage
No
Config: C - 4 | 64259639
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
C-2
$0.00 B&W: 0 B&W: $0.011900
3893C008
CASSETTE MODULE-AG11 COMM CENTER BACK OFFICEIncluded
2917C001 Included 1000 Kentucky St.
4848B117 MEAP WEB CONNECTION KIT V5.61 Included Included FAIRFIELD SOLANO CA 94533-4836 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM1 Included1Included Included Peter Perez 707.428.7541 [email protected] 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 3826V923 INSTALL PAK IRA DX 717IF / 617IF / 527IF1 Included Included Peter Perez 707.428.7541 [email protected] IntSupplies Pre-Installed Supplies Installed in Machine1 Included Included Included0
No 9-5
Consumables: Toner Only
IRADVDX527IF
No
Meter Method: imageWare Remote Corporate Advantage
Config: C - 2 | 64259639
Packet Page 565 of 1095Attachment 3 Page 15 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S1245157 16 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)D$0.00 B&W: 0 B&W: $0.004000
4083C017
PAPER DECK UNIT-E1
POLICE DEPARTMENT RECORDSIncluded1
Included
Included1
0162C002 Included 1000 Webster St.
0099C002 STAPLE FINISHER-X11 Included Included FAIRFIELD SOLANO CA 94533-4836 2895B002 PUNCHER UNIT-BF11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4848B117 MEAP WEB CONNECTION KIT V5.6 Included Included1 Included0166C007SUPER G3 FAX BOARD-AS21 Included Peter Perez 707.428.7541 [email protected] 1972V073 ESP NEXT GEN PCS POWER FILTER (120V/20A) XG-PCS-20D Included Included1 3792V679 IR ADV DX 8786/95/05 INSTALL PAK1 Included Included 2368V118 HIGH VOLUME CONNECTIVITY OVER 80PPM Included Included1 No0 9-5
Consumables: Toner Only
IRADVDX8786I
Meter Method: imageWare Remote Corporate Advantage
No
Config: D | 64259640
Covered Device - Rider A (Office Equip/Cut
Sheet Production)G$0.00 B&W: 0 Color: 0 B&W: $0.006500 Color: $0.040000 3831C002
STACK BYPASS TRAY-D11 PRINT SHOPIncluded
3243C001 Included 1000 Webster St.
0162C002 PAPER DECK UNIT-E11 Included Included FAIRFIELD SOLANO CA 94533-4836 8930B001 TAB ATTACHMENT-F11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 8928B001 ENVELOPE ATTACHMENT-F11 Included Included
3236C001 BOOKLET FIN-AC11 Included Included Peter Perez 707.428.7541 [email protected] 0126C001 2/3 HOLE PUNCHER UNIT-A11 Included
Included Included
4848B1171 Included Included
ESP NEXT GEN PCS POWER FILTER (208V/15A) XG-PCS-20815D1972V0751 Included Included 3692V446
MEAP WEB CONNECTION KIT V5.6
IMAGEPRESS LITE C165 INSTALL PAK11 Included Included
Pre-Installed Supplies Installed in MachineIntSupplies Included Included0 No 9-5 Consumables: Toner Only
IPC165
No
Meter Method: imageWare Remote Corporate Advantage
Config: G | 64259643
Packet Page 566 of 1095Attachment 3 Page 16 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

SER-701 Itemized Lease March 2020 **Requires imageWARE Remote Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Item Code Qty Unit Pmt TotalListed Items Description
Covered Images Included in Maint Base Charge
Ship To & Maintenance Billing Information
Excess Per Image Charge(s)
Qty Unit Pmt TotalItem Code Listed Items Description
S1245157 17 23
FAIRFIELD CALIFORNIA CITY OF PO IN LIEU 02/07/22 Robert Sloan Covered Device - Rider A (Office Equip/Cut
Sheet Production)H$0.00 B&W: 0 Color: 0 B&W: $0.006700 Color: $0.040000 3825C002
2/3 HOLE PUNCHER UNIT-A1
AFFORDABLE HOUSINGIncluded1
Included
Included1
0126C001 Included 1000 Webster St. 1st Floor
4031C002 HIGH CAPACITY CASSETTE FEEDING UNIT-C11 Included Included FAIRFIELD SOLANO CA 94533-4836 3999C002 STAPLE FINISHER-AB11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4003C002 BUFFER PASS UNIT-P1 Included Included1
Included3998C001SUPER G3 FAX BOARD-AX11 Included Peter Perez 707.428.7541 [email protected] 4848B120 MEAP WEB CONNECTION KIT V5.7 Included Included1 1972V064 ESP NEXT GEN PCS POWER FILTER (120V/15A) XG-PCS-15D1 Included Included 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 3923V843 Included IncludedINSTALL PAK DX C5870I/C5860i/C5850i/C5840i1 IntSupplies Pre-Installed Supplies Installed in Machine1 Included Included No0 9-5 Consumables: Toner Only
IRADVDXC5860I
Meter Method: imageWare Remote Corporate Advantage
No
Config: H | 64259644
Covered Device - Rider A (Office Equip/Cut
Sheet Production)J$0.00 B&W: 0 Color: 0 B&W: $0.006300 Color: $0.040000 4647C002
STACK BYPASS TRAY-D11 PRINT SHOPIncluded
3243C001 Included 1000 Webster St.
0162C002 PAPER DECK UNIT-E11 Included Included FAIRFIELD SOLANO CA 94533-4836 8930B001 TAB ATTACHMENT-F11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 8928B001 ENVELOPE ATTACHMENT-F11 Included Included
3236C001 BOOKLET FIN-AC11 Included Included Peter Perez 707.428.7541 [email protected] 0126C001 2/3 HOLE PUNCHER UNIT-A11 Included
Included Included
4848B1171 Included Included
ESP NEXT GEN PCS POWER FILTER (120V/20A) XG-PCS-20D1972V0731 Included Included 3692V446
MEAP WEB CONNECTION KIT V5.6
IMAGEPRESS LITE C165 INSTALL PAK11 Included Included
Pre-Installed Supplies Installed in MachineIntSupplies Included Included0 No 9-5 Consumables: Toner Only Auto-Toner Fulfillment**
IPLC170
No
Meter Method: imageWare Remote Corporate Advantage
Config: J | 64259646
Packet Page 567 of 1095Attachment 3 Page 17 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

CABINET TYPE-Q
ECONOMIC DEVELOPMENTIncluded1
Included
Included1
2299C001 Included 1000 Webster St.
1423C002 INNER FINISHER-J11 Included Included FAIRFIELD SOLANO CA 94533-4836 1424C002 INNER 2/3 HOLE PUNCHER-C11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4063C001 SINGLE PASS DADF-C1 Included Included1
Included4378C005SUPER G3 FAX BOARD-BF11 Included Peter Perez 707.428.7541 [email protected] 4848B117 MEAP WEB CONNECTION KIT V5.6 Included Included1 1972V073 ESP NEXT GEN PCS POWER FILTER (120V/20A) XG-PCS-20D1 Included Included 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 3752V507 Included IncludedIMAGERUNNER ADV DX 4735/4725 INSTALL PAK1 IntSupplies Pre-Installed Supplies Installed in Machine1 Included Included No0 9-5 Consumables: Toner Only Auto-Toner Fulfillment**
IRADVDX4735I
Meter Method: imageWare Remote Corporate Advantage
No
Config: K - 3 | 64259647
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
K-2
$0.00 B&W: 0 B&W: $0.008700
4055C002
CABINET TYPE-Q1 POLICE DEPT. - SGT'S OFFICEIncluded
2299C001 Included 1000 Webster St.
1423C002 INNER FINISHER-J11 Included Included FAIRFIELD SOLANO CA 94533-4836 1424C002 INNER 2/3 HOLE PUNCHER-C11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 4063C001 SINGLE PASS DADF-C11 Included Included
4378C005 SUPER G3 FAX BOARD-BF11 Included Included Peter Perez 707.428.7541 [email protected] 4848B117 MEAP WEB CONNECTION KIT V5.61 Included
Included Included
1972V0731 Included Included
MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM2368V1201 Included Included 3752V507
ESP NEXT GEN PCS POWER FILTER (120V/20A) XG-PCS-20D
IMAGERUNNER ADV DX 4735/4725 INSTALL PAK11 Included Included Pre-Installed Supplies Installed in MachineIntSupplies Included Included0 No 9-5 Consumables: Toner Only Auto-Toner Fulfillment**
IRADVDX4735I
No
Meter Method: imageWare Remote Corporate Advantage
Config: K - 2 | 64259647
Packet Page 568 of 1095Attachment 3 Page 18 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

CABINET TYPE-Q
NW REGIONAL WATER TREATMENTIncluded1
Included
Included1
2299C001 Included 5110 Waterworks Ln
1423C002 INNER FINISHER-J11 Included Included FAIRFIELD SOLANO CA 94533-4836 1424C002 INNER 2/3 HOLE PUNCHER-C11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4063C001 SINGLE PASS DADF-C1 Included Included1
Included4378C005SUPER G3 FAX BOARD-BF11 Included Peter Perez 707.428.7541 [email protected] 4848B117 MEAP WEB CONNECTION KIT V5.6 Included Included1 1972V073 ESP NEXT GEN PCS POWER FILTER (120V/20A) XG-PCS-20D1 Included Included 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 3752V507 Included IncludedIMAGERUNNER ADV DX 4735/4725 INSTALL PAK1 IntSupplies Pre-Installed Supplies Installed in Machine1 Included Included No0 9-5 Consumables: Toner Only Auto-Toner Fulfillment**
IRADVDX4735I
Meter Method: imageWare Remote Corporate Advantage
No
Config: K - 6 | 64259647
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
K-1
$0.00 B&W: 0 B&W: $0.008700
4055C002
CABINET TYPE-Q1 WATERSHOPIncluded
2299C001 Included 420 Gregory St.
1423C002 INNER FINISHER-J11 Included Included FAIRFIELD SOLANO CA 94533-4836 1424C002 INNER 2/3 HOLE PUNCHER-C11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 4063C001 SINGLE PASS DADF-C11 Included Included
4378C005 SUPER G3 FAX BOARD-BF11 Included Included Peter Perez 707.428.7541 [email protected] 4848B117 MEAP WEB CONNECTION KIT V5.61 Included
Included Included
1972V0731 Included Included
MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM2368V1201 Included Included 3752V507
ESP NEXT GEN PCS POWER FILTER (120V/20A) XG-PCS-20D
IMAGERUNNER ADV DX 4735/4725 INSTALL PAK11 Included Included Pre-Installed Supplies Installed in MachineIntSupplies Included Included0 No 9-5 Consumables: Toner Only Auto-Toner Fulfillment**
IRADVDX4735I
No
Meter Method: imageWare Remote Corporate Advantage
Config: K - 1 | 64259647
Packet Page 569 of 1095Attachment 3 Page 19 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

CABINET TYPE-Q
POLICE DEPT. INVESTIGATIONIncluded1
Included
Included1
2299C001 Included 1100 Texas St.
1423C002 INNER FINISHER-J11 Included Included FAIRFIELD SOLANO CA 94533-4836 1424C002 INNER 2/3 HOLE PUNCHER-C11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4063C001 SINGLE PASS DADF-C1 Included Included1
Included4378C005SUPER G3 FAX BOARD-BF11 Included Peter Perez 707.428.7541 [email protected] 4848B117 MEAP WEB CONNECTION KIT V5.6 Included Included1 1972V073 ESP NEXT GEN PCS POWER FILTER (120V/20A) XG-PCS-20D1 Included Included 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 3752V507 Included IncludedIMAGERUNNER ADV DX 4735/4725 INSTALL PAK1 IntSupplies Pre-Installed Supplies Installed in Machine1 Included Included No0 9-5 Consumables: Toner Only Auto-Toner Fulfillment**
IRADVDX4735I
Meter Method: imageWare Remote Corporate Advantage
No
Config: K - 5 | 64259647
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
K-8
$0.00 B&W: 0 B&W: $0.008700
4055C002
CABINET TYPE-Q1 PUBLIC WORKS 3RD FLOORIncluded
2299C001 Included 1000 Webster St.
1423C002 INNER FINISHER-J11 Included Included FAIRFIELD SOLANO CA 94533-4836 1424C002 INNER 2/3 HOLE PUNCHER-C11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 4063C001 SINGLE PASS DADF-C11 Included Included
4378C005 SUPER G3 FAX BOARD-BF11 Included Included Peter Perez 707.428.7541 [email protected] 4848B117 MEAP WEB CONNECTION KIT V5.61 Included
Included Included
1972V0731 Included Included
MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM2368V1201 Included Included 3752V507
ESP NEXT GEN PCS POWER FILTER (120V/20A) XG-PCS-20D
IMAGERUNNER ADV DX 4735/4725 INSTALL PAK11 Included Included Pre-Installed Supplies Installed in MachineIntSupplies Included Included0 No 9-5 Consumables: Toner Only Auto-Toner Fulfillment**
IRADVDX4735I
No
Meter Method: imageWare Remote Corporate Advantage
Config: K - 8 | 64259647
Packet Page 570 of 1095Attachment 3 Page 20 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

CABINET TYPE-Q
WATERMANIncluded1
Included
Included1
2299C001 Included 2900 Vista Grande
1423C002 INNER FINISHER-J11 Included Included FAIRFIELD SOLANO CA 94533-4836 1424C002 INNER 2/3 HOLE PUNCHER-C11 IncludedIncluded Peter Perez 707.428.7541 [email protected] 4063C001 SINGLE PASS DADF-C1 Included Included1
Included4378C005SUPER G3 FAX BOARD-BF11 Included Peter Perez 707.428.7541 [email protected] 4848B117 MEAP WEB CONNECTION KIT V5.6 Included Included1 1972V073 ESP NEXT GEN PCS POWER FILTER (120V/20A) XG-PCS-20D1 Included Included 2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM Included Included1 3752V507 Included IncludedIMAGERUNNER ADV DX 4735/4725 INSTALL PAK1 IntSupplies Pre-Installed Supplies Installed in Machine1 Included Included No0 9-5 Consumables: Toner Only Auto-Toner Fulfillment**
IRADVDX4735I
Meter Method: imageWare Remote Corporate Advantage
No
Config: K - 4 | 64259647
Covered Device - Rider A (Office Equip/Cut
Sheet Production)
K-7
$0.00 B&W: 0 B&W: $0.008700
4055C002
CABINET TYPE-Q1 PLANNING DEPT.Included
2299C001 Included 1000 WEBSTER ST
1423C002 INNER FINISHER-J11 Included Included FAIRFIELD SOLANO CA 94533-4836 1424C002 INNER 2/3 HOLE PUNCHER-C11 Included1Included
Included Peter Perez 707.428.7541 [email protected] 4063C001 SINGLE PASS DADF-C11 Included Included
4378C005 SUPER G3 FAX BOARD-BF11 Included Included Peter Perez 707.428.7541 [email protected] 4848B117 MEAP WEB CONNECTION KIT V5.61 Included
Included Included
1972V0731 Included Included
MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM2368V1201 Included Included 3752V507
ESP NEXT GEN PCS POWER FILTER (120V/20A) XG-PCS-20D
IMAGERUNNER ADV DX 4735/4725 INSTALL PAK11 Included Included Pre-Installed Supplies Installed in MachineIntSupplies Included Included0 No 9-5 Consumables: Toner Only Auto-Toner Fulfillment**
IRADVDX4735I
No
Meter Method: imageWare Remote Corporate Advantage
Config: K - 7 | 64259647
Packet Page 571 of 1095Attachment 3 Page 21 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

IR ADVANCE IMPLEMENTATION SERVICES BY LOCAL SYSTEMS ENGINEER No
Config: F - 1 | 64259642
Packet Page 572 of 1095Attachment 3 Page 22 of 24

Additional Equipment List to: ___________________ (SER-701)PageofCustomer:Agreement #:Order Date:Salesperson:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

Maint Base Charge Section
Shipping:Delivery Date:Address 2:City:County:State: Zip:

Contact:Ph #:Email:Mtr Contact:Ph #:Email:IT Contact:Ph #:Email:Billing:

Address 2:City:County:State: Zip:

Contact:Ph #:Email:Elevator: Loading Dock:# of Steps:Hrs of Operation:

For CSA USE ONLY:

MULTI CARD READER (MICARD PLUS SC REPLACEMENT)
No
Config: I - 1 | 64259645
Packet Page 573 of 1095Attachment 3 Page 23 of 24

Page of
Customer:Salesperson:

Agreement #:Transaction #:Order Date:

Billing Information Customer Account:

Company:

DBA:

Address:

Address 2:

City:County:State:Zip:

Primary Contact:Tech Contact:

Contact Phone:Tech Phone:

Contact Email:Tech Email:

Customer’s Authorized Signature
Printed Name:Title:Date:

SLS-915 Software and Cloud Subscriptions November 2020
Subscription Name Units
# of
Covered
Units
Item Code Qty Price Per
Qty
Periodic
Payment
Software and Cloud Subscriptions Order Schedule ("Schedule") (SLS-915)

THIS ORDER SCHEDULE IS ENTERED INTO PURSUANT TO, AND INCORPORATES ALL OF THE TERMS OF, THE MASTER SALES AND SERVICES AGREEMENT REFERENCED AS THE AGREEMENT # ABOVE AND THE APPLICABLE RIDER(S) ("AGREEMENT"). BY YOUR SIGNATURE BELOW, YOU AGREE TO TERMS AS SPECIFIED ABOVE, SUBJECT TO THE TERMS AND CONDITIONS OF THE AGREEMENT. CUSTOMER REPRESENTS THAT EXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED. YOU REPRESENT THAT YOU ARE AUTHORIZED TO EXECUTE THIS SCHEDULE ON CUSTOMER’S BEHALF. STANDARD TERMS AND CONDITIONS INCORPORATED HEREIN ARE AVAILABLE AT ESS.CSA.CANON.COM/CUSTOMERDOCUMENTS, AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT. YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS ORDER SCHEDULE.

Order Schedule, Rider C of Agreement
Payment Terms
Subscription Details
Software and Software Subscription Licensing and Support (Subject to Rider C of the Agreement) Total Periodic Payment
Software Subscription Total
Sales tax
Software Subscription Subtotal
Canon Solutions America,Inc. ("CSA")
One Canon Park, Melville, NY 11747
(800)-613-2228
1 1
FAIRFIELD CALIFORNIA CITY OF Robert Sloan
MA23041 S1245157 02/09/22
1355250
FAIRFIELD CALIFORNIA CITY OF Payment Included With CFS Lease Total # Lease Payments: 60
1000 WEBSTER ST
Lease Payment Shall Be Invoiced Monthly
FAIRFIELD SOLANO CA 94533-4836
Peter Perez Peter Perez
New Subscription
707.428.7541 707.428.7541
SN/Tenant ID:

Term: 60 Months
[email protected] [email protected] Auto Renewal 3575B807 Included in LeaseUNIFLOW ONE PRINT & SCAN-TYPE 1 - 1 DEVICE/1 MONTH (25-49)DEVICE/Month4141Included in Lease N/A
N/A
Included in Lease
Packet Page 574 of 1095Attachment 3 Page 24 of 24

Page
Customer:Salesperson:

Agreement #:Transaction #:

Customer ("You")Customer Account:Service Requested:

Company:

Address:

City:County:

State:Zip:Phone:

Contact name:

Email:

Alternate Contact:

Alternate Phone:

If "Buyout Reimbursement" is selected above, the following MUST be completed:

To be paid upon delivery / acceptance pursuant to Rider B, Section 1.

Payable to:Reason for check issuance:

If transaction includes a Lease Upgrade or Buyout the following MUST be completed:

Select
one:

Original Order Date
Will retained equipment remain under a CSA Maintenance Agreement? Trade in Equipment Condition:

Equipment for Trade-In, Upgrade, or Return
If transaction includes a Lease return the following MUST be completed:

Pick Up /Return Information:

Hours of Operation:Number of Steps:Elevator:Loading Dock:

Special Instructions:

Customer’s Authorized Signature
Printed Name Title Date
SLS-900 March 2020
Equipment Location Email Alt pick up
date
Return Schedule, Rider B of Agreement
ofTrade in, Upgrade, Return, Buyout Schedule ("Schedule") (SLS-900) Return
code
Item
Code
Leasing company name Lease Number
$
Contact Name:

THIS RETURN SCHEDULE IS ENTERED INTO PURSUANT TO, AND INCORPORATES ALL OF THE TERMS OF, THE MASTER SALES AND SERVICES AGREEMENT REFERENCED AS THE AGREEMENT # ABOVE AND THE APPLICABLE RIDER(S) ("AGREEMENT"). BY YOUR SIGNATURE BELOW, YOU AGREE TO TERMS AS SPECIFIED ABOVE, SUBJECT TO THE TERMS AND CONDITIONS OF THE AGREEMENT. CUSTOMER REPRESENTS THAT EXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED. YOU REPRESENT THAT YOU ARE AUTHORIZED TO EXECUTE THIS SCHEDULE ON CUSTOMER’S BEHALF.

STANDARD TERMS AND CONDITIONS INCORPORATED HEREIN ARE AVAILABLE AT ESS.CSA.CANON.COM/CUSTOMERDOCUMENTS , AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT. YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS RETURN SCHEDULE.

Order date:

Lease Information (if applicable)
Canon Solutions America, Inc. ("CSA")
One Canon Park, Melville, NY 11747
(800)-613-2228
Description Serial #Contact Name &
Phone
Phone:Email:

Not Applicable: No Equipment pick up required
You will return Equipment to leasing company according to the terms and conditions of your lease agreement You will retain the equipment.

Yes: SELECT ONE: under an Existing Contract
No
Or New Contract
CSA will pick up the Equipment
Same Date as Delivery of Listed Items Specified on the Agreement Other Specified Date:_____ / _____ / _____ (but no longer than 30 days after delivery of Listed Items under Agreement Return Equipment to CFS
Return Equipment to CSA
1 5
FAIRFIELD CALIFORNIA CITY OF Robert Sloan
PO IN LIEU S1245157
02/04/22
1355250
FAIRFIELD CALIFORNIA CITY OF Trade In
1000 WEBSTER ST

FAIRFIELD SOLANO
CA 94533-4836 707.428.7541
Peter Perez
[email protected]
CFS 001-0581560-004
4 4
Good Working Condition
TRD 8030B003 IRADV4245 QHP07345 1100 TEXAS ST PD INVESTIGATION FAIRFIELD, CA 94533-5746
TRD 2586B001 IR1025 DRL87939 1633 UNION AVE DEPT OF TRANS FAIRFIELD, CA 94533-3727
TRD 8030B003 IRADV4245 QHP07331 420 GREGORY ST WATER SHOP FAIRFIELD, CA 94533-5911
TRD 8031B003 IRADV4235 QHM11745 2900 VISTA GRANDE WATERMAN FAIRFIELD, CA 94533
TRD 8031B003 IRADV4235 QHM11802 1741 W TEXAS ST AQUATIC CENTER FAIRFIELD, CA 94533
4 Peter Perez 707.428.7541 [email protected]
9-5 0 No No
Packet Page 575 of 1095Attachment 4 Page 1 of 5

Page of
Customer:Salesperson:

Agreement #:Transaction #:Order Date:

Customer ("you"):

Company:Contact:

Address:Phone:Fax:

City:State:Zip:Email:

Equipment for Trade-In, Upgrade, or Return
SLS-901 March 2020
Canon Solutions America, Inc. ("CSA")
One Canon Park, Melville, NY 11747
(800)-613-2228
Additional Equipment for Trade in, Upgrade, Return, Buyout Schedule (Rider B) (SLS-901) DescriptionItem Code Serial #Return
code Contact Name & PhoneEquipment Location,
if different than above
Alt pick
up dateEmail
2 5
FAIRFIELD CALIFORNIA CITY OF Robert Sloan
PO IN LIEU S1245157 02/04/22
FAIRFIELD CALIFORNIA CITY OF Peter Perez
1000 WEBSTER ST 707.428.7541
FAIRFIELD CA 94533-4836 [email protected]
TRD 8031B003 IRADV4235 QHM11795 1741 W TEXAS ST SPORTS CENTER FAIRFIELD, CA 94533 TRD 8031B003 IRADV4235 QHM11793 2900 VISTA GRANDE WATERMAN 2 FAIRFIELD, CA 94534-1742 TRD 8031B003 IRADV4235 QHM11753 1000 WEBSTER ST FAIRFIELD, CA 94533-4836 TRD 8031B003 IRADV4235 QHM11804 1000 WEBSTER ST FAIRFIELD, CA 94533-4836 TRD 8030B003 IRADV4245 QHP07302 1000 WEBSTER ST FAIRFIELD, CA 94533-4836 TRD 5775B002 IRADVC7260 LWA04222 1000 WEBSTER ST FAIRFIELD, CA 94533-4836 TRD 5558B003 IRADVC5255 JME18291 1000 WEBSTER ST FAIRFIELD, CA 94533-4836 1000 WEBSTER ST FAIRFIELD, CA 94533-4836TRD8032B003IRADV4225QHJ07380 1000 WEBSTER ST FAIRFIELD, CA 94533-4836TRD2586B001IR1025DRL87943 TRD 8031B003 IRADV4235 QHM11810 1000 WEBSTER ST FAIRFIELD, CA 94533-4836 TRD 5559B003 IRADVC5250 JMQ24243 1000 WEBSTER ST FAIRFIELD, CA 94533-4836 3200 N TEXAS ST FIRE STATION 41 911 CENTER FAIRFIELD, CA 94533-9738
1975 HUNTINGTON FIRE STATION 39 FAIRFIELD, CA 94533
TRD 8030B003 IRADV4245 QHP07329 1000 WEBSTER ST FAIRFIELD, CA 94533-4836 TRD 2586B001 IR1025 DRL87940
TRD 2586B001 IR1025 DRL87942 3200 N TEXAS FIRE STATION 41 FAIRFIELD, CA 94533 TRD 2586B001 IR1025 DRL87927
Packet Page 576 of 1095Attachment 4 Page 2 of 5

Page of
Customer:Salesperson:

Agreement #:Transaction #:Order Date:

Customer ("you"):

Company:Contact:

Address:Phone:Fax:

City:State:Zip:Email:

Equipment for Trade-In, Upgrade, or Return
SLS-901 March 2020
Canon Solutions America, Inc. ("CSA")
One Canon Park, Melville, NY 11747
(800)-613-2228
Additional Equipment for Trade in, Upgrade, Return, Buyout Schedule (Rider B) (SLS-901) DescriptionItem Code Serial #Return
code Contact Name & PhoneEquipment Location,
if different than above
Alt pick
up dateEmail
3 5
FAIRFIELD CALIFORNIA CITY OF Robert Sloan
PO IN LIEU S1245157 02/04/22
FAIRFIELD CALIFORNIA CITY OF Peter Perez
1000 WEBSTER ST 707.428.7541
FAIRFIELD CA 94533-4836 [email protected]
TRD 0603C003 IRADVC5550I WXD10666 1200 KENTUCKY ST FAIRFIELD, CA 94533-4808 TRD 2586B001 IR1025 DRL85107 1200 KENTUCKY ST FIRE STATION 37 FAIRFIELD, CA 94533-4808 TRD 2586B001 IR1025 DRL87938 1717 REX CLIFT LN FAIRFIELD, CA 94533 TRD 8030B003 IRADV4245 QHP05702 600 LOPES RD FIRE STATION #35 FAIRFIELD, CA 94534 TRD 8031B003 IRADV4235 QHM11789 5110 WATERWORKS LN NBR FAIRFIELD, CA 94533 TRD 2586B001 IR1025 DRL87930 1200 CIVIC CENTER DR CS SENIOR CTR FAIRFIELD, CA 94533-4883 TRD 2586B001 IR1025 DRL87935 2555 HILBORN RD FIRE STATION 40 FAIRFIELD, CA 94533 1000 WEBSTER ST FL 2 FAIRFIELD, CA 94533-4836TRD0603C046IRADVC5550I V2
XUG04341
1000 KENTUCKY ST COMM CTR BACK OFFICE FAIRFIELD, CA 94533TRD3630C001IR1643IF2TP05593 Packet Page 577 of 1095Attachment 4 Page 3 of 5

Page
Customer:Salesperson:

Agreement #:Transaction #:

Customer ("You")Customer Account:Service Requested:

Company:

Address:

City:County:

State:Zip:Phone:

Contact name:

Email:

Alternate Contact:

Alternate Phone:

If "Buyout Reimbursement" is selected above, the following MUST be completed:

To be paid upon delivery / acceptance pursuant to Rider B, Section 1.

Payable to:Reason for check issuance:

If transaction includes a Lease Upgrade or Buyout the following MUST be completed:

Select
one:

Original Order Date
Will retained equipment remain under a CSA Maintenance Agreement? Trade in Equipment Condition:

Equipment for Trade-In, Upgrade, or Return
If transaction includes a Lease return the following MUST be completed:

Pick Up /Return Information:

Hours of Operation:Number of Steps:Elevator:Loading Dock:

Special Instructions:

Order date:

Lease Information (if applicable)
Canon Solutions America, Inc. ("CSA")
One Canon Park, Melville, NY 11747
(800)-613-2228
Description Serial #Contact Name &
Phone
Phone:Email:

Not Applicable: No Equipment pick up required
You will return Equipment to leasing company according to the terms and conditions of your lease agreement You will retain the equipment.

Yes: SELECT ONE: under an Existing Contract
No
Or New Contract
CSA will pick up the Equipment
Same Date as Delivery of Listed Items Specified on the Agreement Other Specified Date:_____ / _____ / _____ (but no longer than 30 days after delivery of Listed Items under Agreement Return Equipment to CFS
Return Equipment to CSA
4 5
FAIRFIELD CALIFORNIA CITY OF Robert Sloan
PO IN LIEU S1245157
02/04/22
1355250
FAIRFIELD CALIFORNIA CITY OF Upgrade
1000 WEBSTER ST

FAIRFIELD SOLANO
CA 94533-4836 707.428.7541
Peter Perez
[email protected]
CFS
CFS
001-0581560-004
001-0581560-005
4 4
UGTR 3274C003 IRADVC5550IV3 2JH01008 2000 CADENASSO DR PUBLIC WORKS & TRANSPORT FAIRFIELD, CA 94533
UGTR 3274C003 IRADVC5550IV3 2JH01452 1000 WEBSTER ST FL 2 PLANNING FAIRFIELD, CA 94533
UGTR 3274C003 IRADVC5550IV3 2JH01481 1000 WEBSTER ST FL 3 PUBLIC WORKS FAIRFIELD, CA 94533
UGTR 3275C003 IRADVC5540IV3 2JV01281 1000 WEBSTER ST POLICE IT FAIRFIELD, CA 94533
UGTR 3275C003 IRADVC5540IV3 2JV01336 1000 WEBSTER ST FL 4   FAIRFIELD, CA 94533
4 Peter Perez 707.428.7541 [email protected]
9-5 0 No No
Packet Page 578 of 1095Attachment 4 Page 4 of 5

Page of
Customer:Salesperson:

Agreement #:Transaction #:Order Date:

Customer ("you"):

Company:Contact:

Address:Phone:Fax:

City:State:Zip:Email:

Equipment for Trade-In, Upgrade, or Return
SLS-901 March 2020
Canon Solutions America, Inc. ("CSA")
One Canon Park, Melville, NY 11747
(800)-613-2228
Additional Equipment for Trade in, Upgrade, Return, Buyout Schedule (Rider B) (SLS-901) DescriptionItem Code Serial #Return
code Contact Name & PhoneEquipment Location,
if different than above
Alt pick
up dateEmail
5 5
FAIRFIELD CALIFORNIA CITY OF Robert Sloan
PO IN LIEU S1245157 02/04/22
FAIRFIELD CALIFORNIA CITY OF Peter Perez
1000 WEBSTER ST 707.428.7541
FAIRFIELD CA 94533-4836 [email protected]
UGTR 3275C003 IRADVC5540I
V3
2JV04911 1000 WEBSTER ST POLICE DEPT FAIRFIELD, CA 94533 UGTR 3276C003 IRADVC5535I
V3
2KK00893 420 GREGORY LN CORP YARD OPEATIONS FAIRFIELD, CA 94533 UGTR 3276C003 IRADVC5535I
V3
2KK03155 420 GREGORY LN FLEET MANAGEMENT FAIRFIELD, CA 94533 UGTR 3294C002 IRADVC7580i
V3
2KR00977 1000 WEBSTER ST PRINT SHOP FAIRFIELD, CA 94533 UGTR 3296C002 IRADVC7565I
V3
2KT03425 823 JEFFERSON ST STE B HOUSING FAIRFIELD, CA 94533 UGTR 3325C001 IRADV4545IV
3 2QD06315 1000 KENTUCKY ST COMM CTR FAIRFIELD, CA 94533 UGTR 3326C001 IRADV4535IV
3 2RK05754 1200 CIVIC CENTER DR CS SENIOR CTR FAIRFIELD, CA 94533 1000 KENTUCKY ST COMM CTR BACK OFFICE FAIRFIELD, CA 94533UGTR3630C001IR1643IF2TP05593 1000 WEBSTER ST PD RECORDS FAIRFIELD, CA 94533UGTR3305C028IRADV8585IV 3 YCP02046
Packet Page 579 of 1095Attachment 4 Page 5 of 5

Agenda Item No: 8.

AGENDA REPORT
DATE:March 1, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202236 of the City Council of the City of Fairfield Authorizing Execution of the Improvement Agreement for the Canon Station Planning Area 4 – Backbone Phase 2 Canon Bridge
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
One Lake Holding, LLC (developer) received project entitlements for Planning Area 5 of the Train Station Specific Plan (TSSP). Planning Area 5 abuts and is directly adjacent to Planning Area 4 at Lake Club Drive and future New Canon Road. However, an existing waterline spans the Planning Area 5 boundary. A bridge extending Lake Club Drive from Planning Area 4 to Planning Area 5 will provide pedestrian and vehicle access between the two areas. The recommended action authorizes an improvement agreement for constructing the Lake Club Drive bridge (Canon Bridge).

DISCUSSION
Per Resolution No. PC202122, the City’s Planning Commission, adopted project entitlements for Planning Area 5 of the TSSP. The developer desires to begin the development of Planning Area 5, which starts with its connection to Planning Area 4. An existing waterline easement, spanning 40feet wide and owned by the State Department of Water Resources, runs along the Planning Area 5 boundary. This necessitates the construction of a vehicle bridge across the easement to extend Lake Club Drive from Planning Area 4 into Planning Area 5. Completion of the bridge is necessary before any development within Planning Area 5.

One significant facet of the TSSP is a critical roadway connecting residential housing to the heart of the community, a commercialfocused Town Center. Canon Bridge will be a major component of this primary roadway, connecting future Planning Area 5 residents to the Lake District and future Planning Areas 1 and 2. Canon Bridge will allow pedestrians and vehicles to travel directly from Planning Area 4 to Planning Area 5. Furthermore, several utility pipe casings will be adhered to the bridge structure, allowing existing water, gas, and electric utility mains to extend from Planning Area 4 and serve the future residents and park facilities in Planning Area 5.

Packet Page 580 of 1095

Agenda Item No: 8.AGENDA REPORTDATE:March 1, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202236 of the City Council of the City of Fairfield Authorizing Execution ofthe Improvement Agreement for the Canon Station Planning Area 4 – Backbone Phase2 Canon BridgeRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEOne Lake Holding, LLC (developer) received project entitlements for Planning Area 5 of the TrainStation Specific Plan (TSSP). Planning Area 5 abuts and is directly adjacent to Planning Area 4 at LakeClub Drive and future New Canon Road. However, an existing waterline spans the Planning Area 5boundary. A bridge extending Lake Club Drive from Planning Area 4 to Planning Area 5 will providepedestrian and vehicle access between the two areas. The recommended action authorizes animprovement agreement for constructing the Lake Club Drive bridge (Canon Bridge).DISCUSSIONPer Resolution No. PC202122, the City’s Planning Commission, adopted project entitlements forPlanning Area 5 of the TSSP. The developer desires to begin the development of Planning Area 5,which starts with its connection to Planning Area 4. An existing waterline easement, spanning 40feetwide and owned by the State Department of Water Resources, runs along the Planning Area 5boundary. This necessitates the construction of a vehicle bridge across the easement to extend LakeClub Drive from Planning Area 4 into Planning Area 5. Completion of the bridge is necessary beforeany development within Planning Area 5.One significant facet of the TSSP is a critical roadway connecting residential housing to the heart of thecommunity, a commercialfocused Town Center. Canon Bridge will be a major component of thisprimary roadway, connecting future Planning Area 5 residents to the Lake District and future PlanningAreas 1 and 2. Canon Bridge will allow pedestrians and vehicles to travel directly from Planning Area 4to Planning Area 5. Furthermore, several utility pipe casings will be adhered to the bridge structure, allowing existing water, gas, and electric utility mains to extend from Planning Area 4 and serve the future residents and park facilities in Planning Area 5.

The developer shall acquire the necessary approvals and regulatory permits from the Department of Water Resources, in addition to any other pertinent regulatory agency, before constructing the bridge.

The bridge improvements will have no traffic impacts as the improvements contemplated are outside of any active roadways. The developer will minimize disturbances to nearby residents by working within the allowed construction hours between 7 a.m.5 p.m. and performing public outreach to notify residents of any anticipated construction impacts.

The developer has provided all the necessary bonds and insurance and paid the fees required to enter this Agreement.

FINANCIAL IMPACT
There is no cost to the City in constructing the public improvements contemplated under the Agreement.

Acceptance of the public improvements by council will obligate the City to maintain the public improvements, including Canon Bridge and the pipe casing for future water and utility transmission mains. Maintenance costs shall be funded by the formed TSSP Community Facilities District (CFD) #20181 and One Lake Infrastructure CFD #20191.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The developer has met the necessary conditions and has provided the proper documents for the Agreement. However, if the council has any questions regarding the public improvement construction, they can postpone approval until questions are addressed.

STAFF CONTACT
Alvin Lei, Senior Civil Engineer
(707) 4287476
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Vicinity Map
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 2/14/2022 8:12 PM
Kaushal, Paul Approved 2/14/2022 8:20 PM
Alexander, Amber Approved 2/17/2022 12:27 PM
Alexander, Amber Approved 2/17/2022 4:10 PM
Packet Page 581 of 1095

VANDEN ROAD
CANON
BRIDGE
ATTACHMENT 1 NEW CANON ROADPLANNING AREA 4

PLANNING
AREA 4

PLANNING
AREA 5

EXISTING LAKE CLUB DRIVE
FUT
U
R

E LAKE
CL
U
B
D
RI
V
E
Packet Page 582 of 1095Attachment 1 Page 1 of 1

CITY OF FAIRFIELD

RESOLUTION NO. 2022-36

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING EXECUTION OF THE IMPROVEMENT AGREEMENT FOR THE CANON STATION PLANNING AREA 4 – BACKBONE PHASE 2 - CANON BRIDGE

WHEREAS, One Lake Holding, LLC has requested the City Council approve an improvement agreement to install and construct a vehicle bridge over and across land encumbered by an existing easement owned by the State Department of Water Resources; and

WHEREAS, the developer has provided all the necessary bonds and insurance, and paid the fees required to enter into this Improvement Agreement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is authorized and directed to execute, on behalf of the City of Fairfield, that certain Improvement Agreement between the City and One Lake Holding, LLC.

Section 2. The city manager is hereby authorized to do all things necessary and proper to implement the above-mentioned agreement.

PASSED AND ADOPTED this 1st day of March, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

CITY CLERK
Packet Page 583 of 1095Attachment 2 Page 1 of 1

CITY OF FAIRFIELD

IMPROVEMENT AGREEMENT
Canon Station Planning Area 4 - Phase 2 Backbone - Canon Bridge

ONE LAKE HOLDING, LLC
THIS IMPROVEMENT AGREEMENT ("Agreement"), for purposes of identification dated 2022 is made and entered into by and between the CITY OF FAIRFIELD, a California municipal corporation, hereinafter referred to as "City," and ONE LAKE HOLDING, LLC, a Delaware Limited Liability Company, hereinafter referred to as "One Lake." City and One Lake may be collectively referred to as the "Parties" or individually as a "Party."
RECITALS:

A.One Lake has presented to City a development plan of land for land commonly known as Canon Station - Planning Area 4 (the "Development") located within the corporate limits of City, the plan having been prepared in accordance with the requirements of the City Engineer.

This Agreement concerns improvements commonly referred to as the Ganon Station Planninq Area 4 - Phase 2 Backbone Roads - Ganon Bridqe (the "Required lmprovements"), all of which are incorporated into the plans and specifications of the Development.

One Lake has requested approval of the plans prior to the construction and completion of the Required lmprovements, including, but not limited to:
installation of vehicular bridge structure, across an existing easement owned by the Department of Water Resources, and steel casings for dry utilities and the future 3O-inch water main, along with other public facilities and appurtenances as required by the City Engineer, the Ordinances of the City, and the Train Station Specific Plan, heretofore approved by the City Council of the City of Fairfield.

B
C
Packet Page 584 of 1095Attachment 3 Page 1 of 13

AGREEMENTS:

The Parties hereto agree as follows:

1. The General Contractor: City acknowledges and agrees that One Lake is not a licensed contractor but that One Lake will be contracting with a licensed general contractor (the "General Contractor") who will furnish, construct and install the Required lmprovements pursuant to this Agreement. The contract between One Lake and General Contractor for completion of the Required lmprovements shall be referred to and incorporated herein as the Construction Contract.

2. Performance of Work: One Lake agrees to furnish, construct, and install at their own expense, or cause to be furnished, constructed, and installed, all Required lmprovements as shown on the plans and specifications of the Development, a copy of which is on file in the Office of the City Engineer and is incorporated herein by reference, along with any changes and modifications as may be required by the City Engineer due to errors of omission on the plans.

3. Work: Satisfaction of the Citv Enqineer: All of the work on the R equired lmprovements is to be done at the places, with the materials, in the manner and at the grades, all as shown upon the approved plans and specifications and the City's most current Standard Specifications and Details as authorized via Fairfield City Council Resolution 2014-93, and to the satisfaction of the City Engineer. Except as provided in the DA, no building permits or occupancy will be allowed for any building which fronts on improvements required by this Agreement until those improvements are constructed and approved by the City Engineer and the following conditions are satisfied:
(a) An all-weather access to the building area within the right-of- way shall be constructed consisting of a minimum six inches of aggregate base rock.
(b) See Section 21, "Additional Terms and Consitions," for additional building permit restrictions.
-2-
Packet Page 585 of 1095Attachment 3 Page 2 of 13

4 Work: Time for Commencement and Performance: City fixes the time for the commencement of the work to be done on the day following approval of this Agreement, and for its completion to be within twelve (12) months thereafter. A pre-construction meeting between the Parties and General Contractor is required at least fifteen (15) calendar days prior to the start of construction.

Time of Essence: Extension: Time is of the essence of this Agreement, but the dates for commencement and completion of the work of construction may be extended as herein provided. The City Engineer may extend those dates for delays in the work actually caused by inclement weather, riots, strikes, lockouts, fires, earthquakes, floods and conditions resulting there from. Extension of the dates for any other cause shall be made only by the City Council. The City Engineer and City Council shall be the sole and final judge as to whether good cause has been shown to entitle One Lake to an extension.

Request for Extension: Grantinq: Requests for extension of commencement and completion date shall be in writing, and shall be delivered to City in the manner hereinafter specified for services of notices.

Extensions, if granted, shall be in writing; an oralextension shall not be valid for any purpose whatsoever.

Extension: No Release of Obliqations: ln the event it is deemed necessary by the City to extend the time of commencement or completion of the work to be done under this Agreement beyond the dates specified herein, such extension as shall be granted shall in no way release any guarantee given by One Lake pursuant to this Agreement, or to relieve or release those providing improvement security pursuant to this Agreement. The sureties in executing the bonds shall be deemed to have expressly agreed to any such extension of time.
5 6
7 -3-
Packet Page 586 of 1095Attachment 3 Page 3 of 13

I
I
Extension: Conditions: The granting of any extension may be conditioned upon One Lake providing City with new or amended surety bonds in amounts increased to reflect increases in the costs of constructing the Required lmprovements that have occurred prior to the granting of the extension or are likely to occur prior to the completion of work. lmprovement Securitv: Concurrently with the execution hereof, One Lake shallfurnish City:
(a) lmprovement security in the sum of $2.285,140, which sum is equal to one hundred ten percent (110%) of the estimated cost of constructing the Required lmprovements, rounded up, and the cost of any other obligation to be performed by One Lake hereunder, securing the faithful performance of this Agreement.
(b)Separateimprovementsecurityinthesumof$@.,
which sum is equalto fifty-five percent (55%) of the estimated cost of constructing the Required lmprovements, securing payment to the General Contractor, its subcontractors, and to persons furnishing labor, materials, or equipment to them for the construction of the Required lmprovements.

The form of the improvement security shall be subject to the approval of the City Attorney. lmprovement security shall be reduced or released by City only in the manner provided by the Ordinances of the City. No change, alteration, or addition to the terms of this Agreement or the plans and specifications accompanying the same shall in any manner affect the obligation of those providing improvement security pursuant to this Agreement.
-4-
Packet Page 587 of 1095Attachment 3 Page 4 of 13

10 Enqineerinq and lnspection Fee: One Lake shall:
(a) Pay to the City an engineering plan check fee of 1 .35o/o of the total cost of the Required lmprovements, as estimated by the City Engineer, less the initial plan check fee of one percent (1o/o) of the total cost paid upon submittal of improvement plans, rounded to the nearest whole number. The total
amount of this fee still due is:
(1.35o/o x$2,077,400.00) - $28,044.90 = &99,.
(b) Pay to the City an engineering and inspection fee of five and a half percent (5.5%) of the total cost of the Required lmprovements, rounded to the nearest whole number, as
estimated by the City Engineer, being:

5.5o/o x $2,077,400.00 = $114,257.00
Fee includes only items of work to be inspected by the City. lt is understood that such fee covers only those inspections and engineering work performed by the City during the normal working hours of the City.

11. Hold Harmless Aoreement: One Lake will indemn ify, hold harmless and assume defense of, in any actions of law or in equity, the City of Fairfield, its officers, employees, agents, and elective and appointive boards from all claims, losses, damage, including property damage, personal injury, including death, and liability of every kind, nature and description, directly or indirectly arising from the operations of One Lake, General Contractor or any subcontractor, or of any person directly or indirectly employed by, or acting as agent for One Lake, General Contractor or any subcontractor, but not including the sole or active negligence or willful misconduct of the City of Fairfield. This indemnification shall extend to claims, losses, damages, injury and liability for injuries occurring after completion of the work as well as during the work's progress.

Acceptance of insurance certificates required under this Agreement does not relieve One Lake from liability under this indemnity and hold harmless -5-
Packet Page 588 of 1095Attachment 3 Page 5 of 13

12 clause. This indemnity and hold harmless clause shall apply to alldamages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of One Lake's, its General Contractor's or any subcontractor's operations regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Contractor's lnsurance: One Lake shall not commence work under this Agreement or permit its General Contractor or any subcontractor to commence work thereunder until One Lake shall have obtained or caused to be obtained all insurance required under this paragraph and such insurance shall have been approved by the City Engineer of City as to form, amount, and carrier. The insurance shall be maintained in force and effect until the completion of work under this Agreement and the acceptance thereof by City. All requirements herein provided shall appear either in the body of the insurance policies or as endorsements, and shall specifically bind the insurance carrier.
(a) WORKER'S COMPENSATION INSURANCE: One Lake
shall obtain and maintain (or cause to be obtained and
maintained) workers' compensation insurance for all One Lake and General Contractor employees employed at the site of improvement. Proof of a qualified self-insurance program is acceptable. One Lake shall require any sub-contractor similarly to provide workers' compensation insurance for all of the subcontractor's employees, unless such employees are covered by the protection afforded by One Lake or the
General Contractor. ln case any class of employees engaged in work under this Agreement at the site of the project is not protected under any workers' compensation law, One Lake shall provide, and shall cause General Contractor and each subcontractor to provide, adequate insurance for the
protection of employees not othenryise protected. One Lake -6-
Packet Page 589 of 1095Attachment 3 Page 6 of 13

hereby agrees to indemnify City for any damage resulting to it from failure of General Contractor or any subcontractors to take out or maintain such insurance. One Lake shall provide the City Engineer with a certificate of insurance indicating workers' compensation coverage prior to engaging in any activity required by this Agreement.
(b) LIABILITY INSURANCE: One Lake, at its sole expense, shall obtain and maintain (or cause to be obtained and maintained) an insurance policy or policies, issued by an insurer or insurers as defined by the California lnsurance Code with an A.M. Best rating of B+/Xll orA-A/ll or better, providing the City, its officers, employees, and agents, named as additional insureds under the policy, broad form property damage,
personal injury, automobile, employers', and comprehensive form liability insurance in the amount of not less than $3 million per occurrence. By the terms of the insurance policy or policies, such insurance shall be deemed primary
insurance, and no other insurance effected by the City or other named insureds will be called upon to cover a loss covered thereunder.
ln the event that any of the insurance policies provided for in this Section 12 insures any entity, persons, boards, or commissions other than those mentioned in this paragraph, such policy shall contain a standard form of cross-liability endorsement, insuring on such policy City, its elective and appointive boards, commissions, officers, agents, and employees, One Lake, General Contractor and any subcontractor performing work covered by this Agreement. All stated minimum levels of insurance may be met by a combination of primary, excess, and umbrella insurance, including any fronting or captive insurance, provided lndemnitee is endorsed as an additional insured with regard to all such excess coverage. 7 Packet Page 590 of 1095Attachment 3 Page 7 of 13

13 14
15 City agrees that the insurance requirements in this Section 12 may be satisfied with insurance furnished by the General Contractor that meets such insurance requirements. ln its contract with the General Contractor, One Lake agrees to require the General Contractor to agree to include in their(its) subcontracts with all of its subcontractors (a) the same requirements and provisions of this Agreement including the indemnity and lnsurance requirements to the extent they apply to the scope of the subcontractors' work, and (b) the requirement that the subcontractors include such provisions in the subcontracts, if any, that such subcontractors enter into with their subcontractors.

Evidence of lnsurance: One Lake shall furnish the City Engineer prior to commencement of any work hereunder, with satisfactory evidence of the insurance required, and evidence that each carrier is required to give City at least thirty days prior notice of the cancellation or reduction in coverage of any policy during the effective period of this Agreement.

Title to lmprovements: Title to and ownership of all improvements constructed hereunder shall vest absolutely in City upon completion and acceptance of such improvements by City.

Repair or Reconstruction of Defective Work: lf, within a period of one year after final acceptance of the work performed under this Agreement, any improvement or part of any improvement furnished and/or installed or constructed, or caused to be installed or constructed by One Lake, or any of the work done under this Agreement fails to fulfill any of the requirements of this Agreement or the specifications referred to herein, One Lake shall without delay and without any cost to City, repair or replace or reconstruct, or cause to be repaired or replaced or reconstructed, any defective or otherwise unsatisfactory part or parts of the work or structure, Should One Lake fail to act promptly or in accordance with this requirement, or should the exigencies of the case require repairs or replacements to be made before One Lake can be notified, City may, at its option, make the necessary repairs or replacements or perform the necessary work, and One Lake shall -8-
Packet Page 591 of 1095Attachment 3 Page 8 of 13

16 pay to City the actual cost of such repairs plus fifteen percent (15o/o) within thirty (30) days of the date of billing for such work by City. At the time these improvements are completed to the satisfaction of the City Engineer, a warranty bond shall be submitted to release the original bonds.

Neither One Lake nor General Contractor Are Aqent of Citv: Neither One Lake nor General Contractor nor any of One Lake's or General Contractor's agents or subcontractors are or shall be considered to be agents of City in connection with the performance of the obligations under this Agreement. 17 Nntine nf Rrcanh and f)afault lf One Lake refuses or fails to obtain 18 prosecution of the work, or any severable part thereof, with such diligence as will ensure its completion within the time specified, or any extension thereof, or fails to obtain completion of the work within such time, or if One Lake should be adjudged a bankrupt, or One Lake should make a general assignment for the benefit of One Lake's creditors, or if a receiver should be appointed in the event of One Lake's insolvency, or if One Lake or its General Contractor or any of their subcontractors, agents, or employees should violate any of the provisions of this Agreement, City Engineer may serve written notice upon One Lake and One Lake's surety of breach of this Agreement, or of any portion thereof, and of default of One Lake hereunder.

Breach of Aqreement: Performance by Suretv or City: ln the event of any such notice, One Lake's surety shall have the duty to take over and complete the work and the improvement herein specified; provided, however, that if the surety within fifteen (15) days after the serving of such notice of breach upon it does not give City written notice of its intention to take over the performance of the contract, and does not commence performance thereof within fifteen (15) days after notice to City of such election, City may take over the work and prosecute the same to completion by contract, or by any other method City may deem advisable, for the account and at the expense of One Lake, and One Lake's surety shall be liable to City for any excess cost of damages occasioned City thereby; and in such event, City, without liability for so doing, may take possession of and -9-
Packet Page 592 of 1095Attachment 3 Page 9 of 13

19 utilize in completing the work, such materials, appliances, plant and other property belonging to One Lake or its General Contractor as may be on the site of the work and necessary therefor. One Lake shall cause the Construction Contract to include a provision implementing the rights of City pursuant to this Section 18.

Notices: All notices herein required shall be in writing, and delivered in person or sent by registered mail, postage prepaid.

Notices required to be given to City shall be addressed as follows:

F et rfield C ifv Hall. Attn: Citv Enoineer
1000 Webster Street
Fairfield. CA 94533
Notices required to be given to One Lake shall be addressed as follows ONE LAKE HOLDING LLC. C/O DAN AGUILAR
2121 N. CALIFORNIA BLVD. STE #1010
WALNUT CREEK, CA 94596
(To be completed by One Lake)
Notices to be given surety of One Lake shall be addressed as follows ONE LAKE HOLDING LLC. C/O DAN AGUILAR
2121 N. CALIFORNIA BLVD, STE #1010
WALNUT CREEK, CA 94596
20 (To be completed by surety of One Lake)
Any Party or the surety may change such address by notice in writing to the other Party and thereafter notices shall be addressed and transmitted to the new address,
Oversizing: Public improvement oversizing and/or reimbursement as defined in City Code Chapter 68, Chapter 10, Article lV, Sections 10.56 through 10.65; and Chapter 25, Article lll, Section 25.166.79 through 25,166.81 is not applicable.
-1 0-
Packet Page 593 of 1095Attachment 3 Page 10 of 13

21 22
Additional Terms and Conditions: This Agreement is subject to the following additionalterms and conditions (except as specifically provided othenuise):
a. Approval of this improvement agreement shall not obligate the City to subsequently accept improvements which strictly conform to the plans referenced by this agreement. All costs associated with modifications resulting from subsequent improvement plan changes required by the City shall be borne by the One Lake.

Prohibited lnterest: No employee of the City shall have any direct financial interest in this Agreement. This Agreement shall be voidable at the opinion of the City if this provision is violated.

Local Employment Policy: The City of Fairfield desires, wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

The City encourages an active affirmative action program on the part of its contractors, consultants, and developers.

When local projects require, subcontractors, contractors, consultants, and developers will solicit proposals from qualified localfirms where possible.

Qualified Bids: Both the City and One Lake acknowledge and agree that the contractor chosen as the General Contractor will satisfy the City's bidding requirements applicable to reimbursements for the improvements to be constructed under this Agreement.
[signatures on following page]
23 24
-11-
Packet Page 594 of 1095Attachment 3 Page 11 of 13

lN WITNESS WHEREOF, the parties hereto have executed this lmprovement Agreement on the date set forth opposite their respective signatures.

Dated City of Fairfield,
a municipal corporation
ATTEST:

By
City Clerk City Manager
One Lake Holdi ng, LLG,
aDe ited Liabil Company
By
{
By
Na
Title:Co-President
-12-
Packet Page 595 of 1095Attachment 3 Page 12 of 13

CITY OF FAIRFIELD

IMPROVEMENT AGREEMENT CHECK LIST
PROJECT NAME: Canon Station Planninq Area 4 - Phase 2 Backbone - Canon Bridoe OWNER: One Lake Holdinq. LLC
ADDRESS: 2121 N. California Blvd.. Suite #1010. Walnut Creek, CA 94596 COUNCIL MEETING DESIRED: March 1,2022
SUBM ISSI ON DEADLI NE: F ebruarv 2. 2022
Distribution:

City Manager
City Engineer
One Lake

DESCRIPTION QUANTITY UNIT COST AMOUNT RECD BY DATE
Plan Check Fee (less initial PC)135%$2,077,400 $0.00
Engineeringil nspection Fee 5.5o/o $2,077,400 $114,257.00 TOTAL $114,257.00
Civil Final Cost Estimate $2,077,400
Streetliqht Cost Estimate $o
Landscape Final Cost Estimate $0
Total Cost Estimate $2,077,400
Faithful Performance Bond 110o/o $2,285,140
Labor and Materials Bond 55o/o $1,142,570
lnsurance Certificate $3 Million
Packet Page 596 of 1095Attachment 3 Page 13 of 13

Agenda Item No: 9.

AGENDA REPORT
DATE:March 1, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202237 of the City Council of the City of Fairfield Authorizing a Loan and Budget Transfer From the Intergovernmental Loan Fund to Each of Landscaping and Lighting Maintenance Districts No. 7 – Rolling Hills, No. 11 – Paradise Valley North, and No. 13 – North Cordelia for Increased Landscape Maintenance Services Through Fiscal Year 20222023 and Updating the Fiscal Year 2021/2022 Budget RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Fiscal year (FY) 20212022 assessment revenue and 20222023 anticipated assessment revenue for Landscaping and Lighting Maintenance Districts (LLMDs) No. 7 – Rolling Hills (Rolling Hills), No. 11 – Paradise Valley North (Paradise Valley), and No. 13 – North Cordelia (North Cordelia) are insufficient to provide a level of landscape maintenance services comparable to the level of services provided in FY 20202021. Approval of this resolution will authorize three loans and budget transfers totaling $805,000 from the Intergovernmental Fund to the LLMDs to increase the current level of services through FY 20222023.

DISCUSSION
During the July 7, 2021, public hearing to approve the annual FY 20212022 assessment rates and budgets for all LLMDs, staff reported to City Council that a reduction in services for Rolling Hills, Paradise Valley, and North Cordelia was required due to the projected budget deficits if the districts continued to provide landscape services at the existing FY 20202021 level. Staff informed council that a comprehensive review of all the districts would be conducted in the coming year.

On December 21, 2021, staff presented three new service contracts with reduced scopes of work for each district and reported that a community engagement process and Proposition 218 vote on the question of whether to increase assessments beginning FY 20232024 to provide an enhanced level of service would be brought to the districts’ property owners during FY 20222023. Council approved the contracts and directed staff to explore funding options to supplement the districts’ revenue and allow for the provision of services comparable to the level of services provided in FY 20202021 while the community engagement process and Proposition 218 vote was carried out.

Packet Page 597 of 1095

Staff identified six possible courses of action:
1A. A loan from the Intergovernmental Loan Fund to supplement the districts’ revenue for the remainder of FY 20212022 with an expedited community engagement process and completed Proposition 218 vote by June 30, 2022.
1B. A loan from the Intergovernmental Loan Fund to supplement the districts’ revenue for the remainder of FY 20212022 through FY 20222023 with a full community engagement process and completed Proposition 218 vote by June 30, 2023.
2A. A contribution from the General Fund to supplement the districts’ revenue for the remainder of FY 20212022 with an expedited community engagement process and completed Proposition 218 vote by June 30, 2022.
2B. A contribution from the General Fund to supplement the districts’ revenue for the remainder of FY 20212022 through FY 20222023 with a full community engagement process and completed Proposition 218 vote by June 30, 2023.
3A. No additional funding with an expedited community engagement process and completed Proposition 218 vote by June 30, 2022.
3B. No additional funding with a full community engagement process and completed Proposition 218 vote by June 30, 2023.

The six options were presented to the residents of Paradise Valley and North Cordelia on January 25, 2022, and to the residents of Rolling Hills on January 26, 2022, during two virtual town hall meetings.

None of the options were significantly favored or opposed by a distinguishable majority of attendees at either meeting.

On February 1, 2022, council held a special meeting to receive feedback from residents and to consider the six options. Option 1B was approved by a 61 vote. Council directed that three loans totaling $805,000 with 0% interest be made to the districts and that a full community engagement and Proposition 218 process be conducted over the next 16 months.

Approval of this resolution will authorize three loans and budget transfers from the Intergovernmental Loan Fund, which will be disbursed as follows: $500,000 to LLMD No. 7 – Rolling Hills, $175,000 to LLMD No. 11 – Paradise Valley North, and $130,000 to LLMD No. 13 – North Cordelia. Each loan will be repayable over five years in equal annual installments beginning in FY 20232024 and will not bear interest. For each loan, repayment will occur from assessment revenues available either as a result of increased assessments approved pursuant to a Proposition 218 proceeding or a reduction in services.

FINANCIAL IMPACT
The total authorization for the three loans from the Intergovernmental Loan Fund (Fund 551) is $805,000 which will be disbursed as follows: $500,000 to LLMD No. 7 – Rolling Hills (Fund 077, Division 99, Responsibility Code 000), $175,000 to LLMD No. 11 – Paradise Valley North (Fund 081, Division 99, Responsibility Code 000), and $130,000 to LLMD No. 13 – North Cordelia (Fund 085, Division 99, Responsibility Code 000). A budget adjustment from the General Fund (Fund 011) to the Intergovernmental Loan Fund (Fund 551) is needed to fund this loan.

The General Fund will forfeit less than 1%, or approximately $24,310, of potential interest earnings.

However, these forfeited earnings do not pose a financial hardship to the General Fund.

Packet Page 598 of 1095

Agenda Item No: 9.AGENDA REPORTDATE:March 1, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202237 of the City Council of the City of Fairfield Authorizing a Loan andBudget Transfer From the Intergovernmental Loan Fund to Each of Landscaping andLighting Maintenance Districts No. 7 – Rolling Hills, No. 11 – Paradise Valley North, andNo. 13 – North Cordelia for Increased Landscape Maintenance Services ThroughFiscal Year 20222023 and Updating the Fiscal Year 2021/2022 BudgetRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEFiscal year (FY) 20212022 assessment revenue and 20222023 anticipated assessment revenue forLandscaping and Lighting Maintenance Districts (LLMDs) No. 7 – Rolling Hills (Rolling Hills), No. 11 –Paradise Valley North (Paradise Valley), and No. 13 – North Cordelia (North Cordelia) are insufficientto provide a level of landscape maintenance services comparable to the level of services provided inFY 20202021. Approval of this resolution will authorize three loans and budget transfers totaling$805,000 from the Intergovernmental Fund to the LLMDs to increase the current level of servicesthrough FY 20222023.DISCUSSIONDuring the July 7, 2021, public hearing to approve the annual FY 20212022 assessment rates andbudgets for all LLMDs, staff reported to City Council that a reduction in services for Rolling Hills,Paradise Valley, and North Cordelia was required due to the projected budget deficits if the districtscontinued to provide landscape services at the existing FY 20202021 level. Staff informed council thata comprehensive review of all the districts would be conducted in the coming year.On December 21, 2021, staff presented three new service contracts with reduced scopes of work foreach district and reported that a community engagement process and Proposition 218 vote on thequestion of whether to increase assessments beginning FY 20232024 to provide an enhanced level ofservice would be brought to the districts’ property owners during FY 20222023. Council approved thecontracts and directed staff to explore funding options to supplement the districts’ revenue and allow forthe provision of services comparable to the level of services provided in FY 20202021 while thecommunity engagement process and Proposition 218 vote was carried out.Staff identified six possible courses of action:1A. A loan from the Intergovernmental Loan Fund to supplement the districts’ revenue for the remainderof FY 20212022 with an expedited community engagement process and completed Proposition 218vote by June 30, 2022.1B. A loan from the Intergovernmental Loan Fund to supplement the districts’ revenue for the remainderof FY 20212022 through FY 20222023 with a full community engagement process and completedProposition 218 vote by June 30, 2023.2A. A contribution from the General Fund to supplement the districts’ revenue for the remainder of FY20212022 with an expedited community engagement process and completed Proposition 218 vote byJune 30, 2022.2B. A contribution from the General Fund to supplement the districts’ revenue for the remainder of FY20212022 through FY 20222023 with a full community engagement process and completedProposition 218 vote by June 30, 2023.3A. No additional funding with an expedited community engagement process and completedProposition 218 vote by June 30, 2022.3B. No additional funding with a full community engagement process and completed Proposition 218vote by June 30, 2023.The six options were presented to the residents of Paradise Valley and North Cordelia on January 25,2022, and to the residents of Rolling Hills on January 26, 2022, during two virtual town hall meetings.None of the options were significantly favored or opposed by a distinguishable majority of attendees ateither meeting.On February 1, 2022, council held a special meeting to receive feedback from residents and toconsider the six options. Option 1B was approved by a 61 vote. Council directed that three loanstotaling $805,000 with 0% interest be made to the districts and that a full community engagement andProposition 218 process be conducted over the next 16 months.Approval of this resolution will authorize three loans and budget transfers from the IntergovernmentalLoan Fund, which will be disbursed as follows: $500,000 to LLMD No. 7 – Rolling Hills, $175,000 toLLMD No. 11 – Paradise Valley North, and $130,000 to LLMD No. 13 – North Cordelia. Each loan willbe repayable over five years in equal annual installments beginning in FY 20232024 and will not bearinterest. For each loan, repayment will occur from assessment revenues available either as a result ofincreased assessments approved pursuant to a Proposition 218 proceeding or a reduction in services.FINANCIAL IMPACTThe total authorization for the three loans from the Intergovernmental Loan Fund (Fund 551) is $805,000which will be disbursed as follows: $500,000 to LLMD No. 7 – Rolling Hills (Fund 077, Division 99,Responsibility Code 000), $175,000 to LLMD No. 11 – Paradise Valley North (Fund 081, Division 99,Responsibility Code 000), and $130,000 to LLMD No. 13 – North Cordelia (Fund 085, Division 99,Responsibility Code 000). A budget adjustment from the General Fund (Fund 011) to theIntergovernmental Loan Fund (Fund 551) is needed to fund this loan.

The General Fund will forfeit less than 1%, or approximately $24,310, of potential interest earnings.

However, these forfeited earnings do not pose a financial hardship to the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The six options were presented to the residents of Paradise Valley and North Cordelia on January 25, 2022, and to the residents of Rolling Hills on January 26, 2022, during two virtual town hall meetings.

None of the options were significantly favored or opposed by a distinguishable majority of attendees at either meeting.

ALTERNATIVE ACTION
Council may choose not to approve the loans. However, if the loans are not approved, landscape maintenance services will continue to be provided at the reduced levels through FY 20222023.

STAFF CONTACT
Chris Lewis, Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
City Attorney's Office, Finance Department
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 2/14/2022 5:23 PM
Kaushal, Paul Approved 2/14/2022 8:07 PM
Alexander, Amber Approved 2/15/2022 6:05 PM
Alexander, Amber Approved 2/15/2022 6:05 PM
Packet Page 599 of 1095

CITY OF FAIRFIELD

RESOLUTION NO. 2022-37

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING A LOAN AND

BUDGET TRANSFER FROM THE INTERGOVERNMENTAL LOAN FUND TO EACH OF LANDSCAPING AND LIGHTING MAINTENANCE DISTRICTS NO. 7 – ROLLING HILLS, NO. 11 – PARADISE VALLEY NORTH, AND NO. 13 – NORTH CORDELIA FOR INCREASED LANDSCAPE MAINTENANCE SERVICES THROUGH FISCAL YEAR 2022-2023 AND UPDATE THE FISCAL YEAR 2021/2022 BUDGET

WHEREAS, on July 7, 2021, Staff informed the City Council that fiscal year (FY) 2021-2022 assessment revenue and 2022-2023 anticipated assessment revenue for Landscaping and Lighting Maintenance Districts (LLMDs) No. 7 – Rolling Hills (“Rolling Hills”), No. 11 – Paradise Valley North (“Paradise Valley”), and No. 13 – North Cordelia (“North Cordelia”) are insufficient to provide a level of landscape maintenance services comparable to the level of services provided in FY 2020-2021; and

WHEREAS, on December 21, 2021, the council approved three new landscape maintenance service contracts with reduced scopes of work for each district and directed staff to explore options to provide additional funding to each district to allow for the provision of services comparable to the level of services provided in FY 2020-2021 while a community engagement and Proposition 218 process was conducted; and

WHEREAS, the council may approve intergovernmental fund loans in accordance with the Interfund Loan Policy; and

WHEREAS, the council may set the interest rate at 0% in accordance with Resolution 1991-213B; and

WHEREAS, on February 1, 2022, the council held a special meeting and declared its intent to approve three loans from the Intergovernmental Loan Fund, totaling $805,000, with each loan to be repayable over five years in equal annual installments beginning in FY 2023-2024 with 0% interest as follows: $500,000 to LLMD No. 7 – Rolling Hills, $175,000 to LLMD No. 11 – Paradise Valley North, and $130,000 to LLMD No. 13 – North Cordelia; and

WHEREAS, providing for the loans to bear 0% interest will not pose a financial hardship to the General Fund; and

WHEREAS, funding was not allocated in the City’s approved 2021-2022 Budget thus requiring an adjustment in the amount of $805,000 to cover the loan amount; and

WHEREAS, the revised appropriation constitutes an update to the 2021-2022 Budget approved pursuant to Resolution No. 2021-126

Packet Page 600 of 1095Attachment 1 Page 1 of 2

RES. NO. 2022-37

Page 2 ends

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby approves a budget adjustment and transfer of $805,000 from the General Fund (Fund 011) to the Intergovernmental Loan Fund (Fund 551).

Section 2. The City Council hereby approves a loan, budget adjustment, and transfer of $500,000 from the Intergovernmental Loan Fund (Fund 551) to LLMD No. 7 (Fund 077) – Rolling Hills.

Section 3. The City Council hereby approves a loan, budget adjustment, and transfer of $175,000 from the Intergovernmental Loan Fund (Fund 551) to LLMD No. 11 (Fund 081) – Paradise Valley North, and No. 13 – North Cordelia.

Section 4. The City Council hereby approves a loan, budget adjustment, and transfer of $130,000 from the Intergovernmental Loan Fund (Fund 551) to LLMD No. 13 (Fund 085) – North Cordelia.

Section 5. All three loans shall be issued with a 0% interest rate and shall be repayable over five years in equal annual installments beginning in FY 2023-2024. For each loan, repayment will occur from assessment revenues available either as a result of increased assessment s approved pursuant to a Proposition 218 proceeding or a reduction in services.

Section 6. The director of public works is hereby authorized to do all things necessary to implement this resolution.

PASSED AND ADOPTED this 1st day of March, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 601 of 1095Attachment 1 Page 2 of 2

Agenda Item No: 10.

AGENDA REPORT
DATE:March 1, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202238 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Funding Agreement Between the City of Fairfield and Solano Transportation Authority for Landscape Improvements on State Route 12 at Webster Street, Jackson Street, and Pennsylvania Avenue (Clean California) And Updating the Fiscal Year 20212022 Budget
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Solano Transportation Authority (STA) received grant funding through the Clean California Local Grant Program (Clean California). Of the funds received, $2,550,000 is programmed to the City of Fairfield (City) for landscape improvements along State Route 12 (SR12) at the intersections of Pennsylvania Avenue, Webster Street, and Jackson Street. The City must enter into a funding agreement with STA to receive this funding. Adopting the resolution will authorize the city manager to enter into a funding agreement with STA to design and construct the landscape improvements along SR12.

DISCUSSION
Clean California, administered by the California Department of Transportation (Caltrans), is a local grant program that provides approximately $296 million of funding as part of a statewide program to beautify and improve public streets and roads, lands, parks, pathways, and transit centers to restore pride in public spaces. The STA submitted a Clean California grant application for $4.7 million to complete landscaping improvements along SR12, with $2.6 million programed for Fairfield, and $2.1 million for Suisun City, for potential investments within Caltrans rightsofway. Caltrans approved the application, and STA has entered into a cooperative agreement to accept $4.7 million in funding for the SR12 Clean California Project (Project).

The overall Project consists of installing plants, irrigation, plant establishment, fencing, and inert groundcover in Fairfield and Suisun City, along SR12. The City’s portion of the Project will consist of landscaping with recycled water irrigation, inert groundcover, and community identification at the Webster Street and Jackson Street interchanges and Pennsylvania Avenue intersection. To receive the $2,550,000 of Clean California funding allotted for the City, the City must enter into a funding agreement Packet Page 602 of 1095

Agenda Item No: 10.AGENDA REPORTDATE:March 1, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202238 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Funding Agreement Between the City of Fairfield and SolanoTransportation Authority for Landscape Improvements on State Route 12 at WebsterStreet, Jackson Street, and Pennsylvania Avenue (Clean California) And Updating theFiscal Year 20212022 BudgetRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Solano Transportation Authority (STA) received grant funding through the Clean California LocalGrant Program (Clean California). Of the funds received, $2,550,000 is programmed to the City ofFairfield (City) for landscape improvements along State Route 12 (SR12) at the intersections ofPennsylvania Avenue, Webster Street, and Jackson Street. The City must enter into a fundingagreement with STA to receive this funding. Adopting the resolution will authorize the city manager toenter into a funding agreement with STA to design and construct the landscape improvements alongSR12.DISCUSSIONClean California, administered by the California Department of Transportation (Caltrans), is a localgrant program that provides approximately $296 million of funding as part of a statewide program tobeautify and improve public streets and roads, lands, parks, pathways, and transit centers to restorepride in public spaces. The STA submitted a Clean California grant application for $4.7 million tocomplete landscaping improvements along SR12, with $2.6 million programed for Fairfield, and $2.1million for Suisun City, for potential investments within Caltrans rightsofway. Caltrans approved theapplication, and STA has entered into a cooperative agreement to accept $4.7 million in funding for theSR12 Clean California Project (Project).The overall Project consists of installing plants, irrigation, plant establishment, fencing, and inertgroundcover in Fairfield and Suisun City, along SR12. The City’s portion of the Project will consist of landscaping with recycled water irrigation, inert groundcover, and community identification at the Webster Street and Jackson Street interchanges and Pennsylvania Avenue intersection. To receive the $2,550,000 of Clean California funding allotted for the City, the City must enter into a funding agreement with STA identifying an anticipated project schedule and respective roles and responsibilities each party mutually agrees.

Per the Funding Agreement, as it pertains to this Project, the City will be responsible for:

Advertising, awarding, and administering Fairfield’s portion of the construction contract.

Entering into a maintenance agreement with Caltrans to maintain the improvements once completed.

Complete the project by June 30, 2023.

Ensure potable water is not used for irrigation in the State rightofway.

Reimburse STA up to $255,000 or 10% of the construction capital cost in consultant design cost.

Public Works staff is confident that the City will meet all conditions within the Funding Agreement.

FINANCIAL IMPACT
The Funding Agreement requires the City to reimburse STA up to $255,000 for consultant design costs.

A budget adjustment of $255,000 is needed to fund this work. Funds from the AB1600 Urban Design Fund (Fund 264) will be transferred to the Streets Capital Projects Fund (Fund 252, Division and Responsibility Code 99526). Finance has confirmed adequate reserves in Fund 264 exist and that this additional expenditure will jeopardize no projects on the 10year project horizon. Upon completion of this project, ongoing maintenance of the enhanced landscaped intersections and utility expenses will be paid from the General Fund (Fund 011, Division and Responsibility Code 670118466).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, staff can delay action to provide the necessary backup. Staff does not recommend this as it will delay the delivery of the Project and may jeopardize receiving grant funding.

STAFF CONTACT
David Vong, Senior Civil Engineer
(707) 4287785
[email protected]
COORDINATED WITH
City Attorney's Office, Finance Department, and Solano Transportation Authority.

ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 2/14/2022 5:21 PM
Kaushal, Paul Approved 2/14/2022 8:07 PM
Alexander, Amber Approved 2/17/2022 7:15 PM
Alexander, Amber Approved 2/17/2022 7:16 PM
Packet Page 603 of 1095

CITY OF FAIRFIELD

RESOLUTION NO. 2022-38

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A FUNDING AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND

SOLANO TRANSPORTATION AUTHORITY FOR LANDSCAPE IMPROVEMENTS ON STATE ROUTE 12 AT WEBSTER STREET, JACKSON STREET, AND PENNSYLVANIA AVENUE (CLEAN CALIFORNIA) AND UPDATING THE FISCAL YEAR 2021-2022 BUDGET

WHEREAS, Solano Transportation Authority (STA) has been awarded $4,700,000 through the Clean California Local Grant Program to construct landscape improvements; and

WHEREAS, funding through the Clean California Local Grant Program in the amount of $2,550,000 has been made available to the City of Fairfield from the Solano Transportation Authority; and

WHEREAS, those funds have been identified to be used for landscape improvements along State Route 12 at Webster Street and Jackson Street interchanges, and the Pennsylvania Avenue intersections; and

WHEREAS, the City of Fairfield must enter into a Funding Agreement with the STA to receive those funds; and

WHEREAS, funding was not allocated in the City’s approved 202 1-2022 Budget thus requiring a revision to add $255,000 to cover the design cost of the project; and

WHEREAS, the revised appropriation constitutes an update to the 2021-2022 Budget approved pursuant to Resolution 2021-126.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute the SR12 Clean California Funding Agreement between the Solano Transportation Authority and the City of Fairfield , which is in a form approved by the city attorney.

Section 2. The City Council hereby approves the appropriation of $255,000 in unrestricted fund balance in AB1600 Urban Design Fund to cover the costs associated with the execution of this resolution.

Packet Page 604 of 1095Attachment 1 Page 1 of 2

RES. NO. 2022-38

Page 2 ends

PASSED AND ADOPTED this 1st day of March, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

CITY CLERK
Packet Page 605 of 1095Attachment 1 Page 2 of 2

1 SR 12 CLEAN CALIFORNIA FUNDING AGREEMENT

BETWEEN

THE SOLANO TRANSPORTATION AUTHORITY
AND

THE CITY OF FAIRFIELD
FOR SR 12 CLEAN CALIFORNIA BEAUTIFICATION PROJECT

THIS SR 12 CLEAN CALIFORNIA FUNDING AGREEMENT (“Agreement”) is entered into as of _______________ between the SOLANO TRANSPORTATION AUTHORITY, a joint powers authority organized under Government Code section 6500 et seq. consisting of the County of Solano and the cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun, Vacaville and Vallejo (“STA”); and the City of Fairfield, a municipal corporation (“City”), each referred to individually as “Party” and collectively as “Parties”.

RECITALS
WHEREAS, STA was created in 1990 through a Joint Powers Agreement between the cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, Vallejo and the County of Solano to serve as the Congestion Management Agency (“CMA”) for Solano; and WHEREAS, STA, as the CMA for the Solano area, partners with various transportation and planning agencies, such as the Metropolitan Transportation Commission (“MTC”) and Caltrans District 4 and is responsible for countywide transportation planning, programming transportation funds, managing and providing transportation programs and services, delivering transportation projects, and setting transportation priorities; and
WHEREAS, Caltrans has established the Clean California “Caltrans Portion” funding program to fund beautification and place-making projects along state right of way (“Project”); and WHEREAS, in order to qualify for Clean California “Caltrans Portion” funds, a jurisdiction must agree to enter into a maintenance agreement with Caltrans to maintain the Project for it’s useful life; and
WHEREAS, Project must be completed by June 30, 2023; and WHEREAS, Caltrans has agreed to deliver the environmental phase for the Project and fund Construction Capital in the amount of $4.7 M; and
WHEREAS, Project sponsors receiving Clean California “Caltrans Portion” funds are required to fund and deliver Plans, Specification, & Estimates (“PS&E”) for the Project, obtain encroachment permits, and utilize Caltrans funds to bid out and deliver the construction phase for the Project.

Packet Page 606 of 1095Attachment 2 Page 1 of 8

2 AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises set forth in this Agreement, the Parties agree:

Part I
Description of Project
The Project consists of installation of planting, irrigation, plant establishment, fencing and inert groundcover in the Cities of Fairfield and Suisun City along Route 12.

The City of Fairfield’s portion of the Project will consist of landscaping with recycled water irrigation, inert groundcover, and community identification at Webster and Jackson interchanges, and Pennsylvania Avenue intersections. Out of a total of $4,700,000 in State funding for Construction Capital approved by Caltrans, $2,550,000 is programmed for the City of Fairfield for the City’s portion of the Project.

Part II
Respective Roles and Responsibilities
A. City's Role and Responsibilities on the City of Fairfield’s portion of the Project.

1. Provide a representative to serve as decision making point of contact for the development of the PS&E phase of the Project.

2. Reimburse STA for reasonable and verifiable consultant costs incurred, up to an amount of $255,000 or 10% of total Construction capital costs, throughout the development of the PS&E phase.

3. Meet bi-weekly, or as necessary to refine the PS&E.

4. Receive approval from Caltrans for any changes to Project scope, budget, or schedule.

Project scope changes must not result in a decrease to Project benefits, as provided in the Clean California application.

5. Reimburse for PS&E costs within 30 business days of receiving an invoice from STA.

6. Provide at least one community outreach opportunity (survey or public meeting) to allow for public input on the Project components.

7. Conduct Advertisement, Award, and Administration of the City’s portion of the Construction contract for the Project, conduct inspections, and provide construction management during the construction phase of the Project.

8. Enter into a maintenance agreement with Caltrans no later than September 30, 2022 to maintain the improvements included in the scope submitted in Clean California application. The City shall have had City Council approval to enter into this Maintenance Agreement prior to seeking any reimbursement of funds for the construction improvements.

9. The money provided by Caltrans is final. Any costs exceeding this amount shall be the full responsibility of the City.

10. Project must not include potable water as a source for maintaining any plantings in the State right-of-way.

Packet Page 607 of 1095Attachment 2 Page 2 of 8

3 11. Complete the Project, including final billing by June 30, 2023.

B. STA's Role and Responsibilities.

STA agrees to provide all of the following, in a timely manner:

1. Enter into a Cooperative Agreement with Caltrans to accept the Clean California construction capital funding. These funds will be viewed as a “pass-through,” with the Construction phase being led by the City.

2. Enter into an agreement with the on-call PS&E consultant, Bellecci and Associates, and manage the PS&E contract.

3. STA commits to coordinate with the City during all scope, budget, and scheduling decisions.

4. STA consultant shall obtain the Caltrans Encroachment permit for the Project.

5. STA consultant will provide Caltrans with detail of the scope of work within city limits, so Caltrans can submit a CEQA Categorical Exemption document.

6. STA agrees to reimburse the City for an amount not to exceed $2,550,000 for the construction phase, as funded by the Caltrans Cooperative Agreement.

C. Anticipated Schedule.

Time is of the essence with regards to this Project. Per the Clean California program guidelines, funds must request obligation by July 1, 2022 and completed by June 30, 2023. Therefore, the Parties agree to the following schedule:

Actions/Milestones Date
STA Board Approval 12/8/2021
State Environmental Type CE
Environmental Circulation/Permits 4/1/2022
Environmental Adopted 6/1/2022
Final Design 6/30/2022
Request ROW Authorization N/A
ROW Certification 4/30/2022
Request CON Authorization 7/1/2022
Receive CON Authorization 8/1/2022
Advertise Date 8/1/2022
Contract Award Date 9/15/2022
Project Completion 4/31/2023
Project Closeout 6/30/2023

D. Mutual Responsibilities.

The Parties agree to communicate information in a timely format and provide direction as needed so as to not impact the Project Schedule. To the extent that any Party is not performing its duties under this Agreement in such a manner as to impact either the schedule and/or Project funding, the Parties agree to meet and confer to resolve any dispute.

Packet Page 608 of 1095Attachment 2 Page 3 of 8

4 Part III
Funding
Caltrans has programmed Clean California – Caltrans Portion funds for Construction Capital in the amount of $4,700,000 in FY 2022-23 for this Project. $2,550,000 for City of Fairfield and $2,150,000 for City of Suisun City.

City has agreed work with and reimburse STA for the delivery of the PS&E phase of the Project and to coordinate in the bidding and construction management of the Project.

STA has agreed to hold the contract for and deliver PS&E and Fairfield has agreed to advertise & award contract and administer the construction contract with reimbursements per City responsibilities in Part II, Section A, above. The City of Fairfield and City of Suisun City are responsible for inspections and construction management.

As referenced in Part II, Section A: Any cost increases related to the Project sponsor’s portion of the Project are the sole responsibility of the respective Project sponsor. To the extent there are cost increases, STA will notify the Project sponsor and seek approval in advance. Should the City not approve such increase for its portion of the Project, the Agreement may be terminated and the funding be redirected to another project eligible for such funds.

Part IV
General Terms and Conditions

A. Term of Agreement
This Agreement shall remain in effect through the filing of the Notice of Completion on the Project or the completion of the reimbursement to the City, whichever is later, unless it is terminated or amended earlier as stipulated in this A greement. This Agreement may also be terminated due to Project funding shortfalls or other unforeseen event(s), as mutually agreed to by the Parties. In the event of loss of funding, the Parties agree to work collaboratively to redirect the Project funds o r other projects eligible for such funding.

B. Indemnification

1. STA to Indemnify City
STA agrees to indemnify and release City of Fairfield, its elected bodies, agents, officers and employees (collectively referred to in this paragraph as “City”), from and against any and all claims, liability, or expense (including attorneys' fees and witness costs) arising from any negligent act or omission or willful misconduct of STA. This indemnification obligation shall not be limited in any way by any limi tation on the amount or type of damages or compensation payable to or for the indemnifying party under workers' compensation acts, disability benefit acts, or other employee benefit acts.

2. City to Indemnify STA
Packet Page 609 of 1095Attachment 2 Page 4 of 8

5 City agrees to indemnify and release the Solano Transportation Authority, its elected bodies, agents, officers and employees (collectively referred to in this paragraph as “STA”) from and against any and all claims, liability or expense (including attorneys' fees and witness costs) arising from any negligent act or omission or willful misconduct of City.

This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party under workers' compensation acts, disability benefit acts, or other employee benefit acts.

3. Each Party to Defend Itself for Concurrent Claims
STA agrees to defend itself, and City agrees to defend itself, from any claim, action or proceeding arising out of the negligent act or omission or willful misconduct of STA and City in the performance of this Agreement. In such cases, STA and City agree to retain their own legal counsel, bear their own defense costs, and waive their right to seek reimbursement of such costs, except as provided in subparagraph 5 below.

4. Joint Defense
Notwithstanding subparagraph 3 above, in cases where ST A and City agree in writing to a joint defense, STA and City may appoint joint defense counsel to defend the claim, action or proceeding arising out of the negligent act or omission or willful misconduct of City and STA in the performance of this Agreement. Joint defense counsel shall be selected by mutual agreement of STA and City. STA and City agree to share the costs of such joint defense and any agreed settlement in equal amounts, except as provided in subparagraph 5 below. STA and City further agree that neither Party may bind the other to a settlement agreement without the written consent of both STA and City.

5. Reimbursement and/or Reallocation
Where a trial verdict or arbitration award allocates or determines the comparative fault of the Parties, STA and City may seek reimbursement and/or reallocation of defense costs, settlement payments, judgments, and awards, consistent with such comparative fault.

C. Insurance

1. Each Party agrees to maintain its status as a legally self -insured public entity for general and auto liability insurance coverage with limits of no less than $1,000,000 per occurrence and no less than fifteen million dollars ($15,000,000) aggregate. Each Party's insurance will be considered primary for all claims arising out of acts of that Party. Each Party agrees to endorse the other Party, its officials, employees and agents, using standard ISO endorsement No. CG2010 or its equivalent for general liability coverage. Each Party also agrees to require all consultant, contractors and subcontractors engaged to work on this Project to name the other Party as an additional insured as well.

2. Each Party will maintain Workers' Compensation as required by law for all its employees with limits not less than $1,000,000 per occurrence. Neither Party's Packet Page 610 of 1095Attachment 2 Page 5 of 8

6 insurance shall be called upon to satisfy any claim for workers' compensation filed by an employee of the other Party. Each Party will provide the other with a Waiver of Subrogation endorsement for Workers Compensation. Each Party also agrees to require all consultants, contractors and subcontractors engage d to work on this Project to carry the same Workers Compensation insurance limits and endorsements.

3. Each Party will require all consultants, contractors, and subcontractors engaged to work on this Project to carry insurance in levels commensurate with the exposure of the respective work provided by the consultant, contractor or subcontractor.

D. No Waiver
The waiver by any Party of any breach or violation of any requirement of this Agreement shall not be deemed a waiver of any such breach in the future, or of the breach of any other requirement of this Agreement.

E. Assignability
No Party to this Agreement shall assign or transfer any interest nor performing any duties or obligations, without the prior written consent of the other Parties, and any attempt by a Party to so assign or transfer this Agreement or any rights, duties or obligations arising shall be void and of no effect.

F. Governing Law and Venue
The construction and interpretation of this Agreement and the rights and duties of the Part ies shall be governed by the Laws of California with venue residing in Solano County.

G. Force Majeure
No Party shall be held responsible or deemed in default for any delay or failure in performance under this Agreement caused by unforeseeable events beyond control of the Parties. Such events include but are not limited to the following: acts of god, pandemic, civil or military authority, acts of public enemy, war, strikes, labor disputes, shortages of suitable parts, materials, labor or transportation, or any similar cause beyond the reasonable control of the Party.

H. Notices
All notices required or authorized by this Agreement shall be in writing and shall be delivered in person or by deposit in the United States mail, by certified mail, postage prepai d, return-receipt requested. Any mailed notice, demand, request, consent, approval or communication that a Party desires to give to the other Parties shall be addressed to the other Parties at the addresses set forth below. A Party may change its address b y notifying the other Parties of the change of address. Any notice sent by mail in the manner prescribed by this paragraph shall be deemed to have been received on the date noted on the return receipt or five days following the date pf deposit, whichever is earlier.

To STA:

Packet Page 611 of 1095Attachment 2 Page 6 of 8

7 Janet Adams, Director of Projects
Solano Transportation Authority
One Harbor Center, Suite 130
Suisun City, CA 94585

To City of Fairfield:

Paul Kaushal, Director of Public Works
City of Fairfield
1000 Webster Street
Fairfield, CA 94533

I. Subcontracts
Within the funds allocated by the Parties under this Agreement, any Party may be authorized to contract for any and all of the tasks necessary to undertake the projects or studies contemplated by this Agreement. Agencies must follow federal procedures in selecting consultants.

J. Prior Agreements and Amendments
This Agreement represents the entire agreement of the Parties regarding the matter described, and no representation, warranties, inducements, or oral agreements have been made by the Parties except as expressly set forth in this Agreement. This Agreement may only be modified by a written amendment duly executed by the Parties.

K. Severability
If any provision or portion of this Agreement is found by any court of competent jurisdiction to be unenforceable or invalid such provision shall be severable and shall not impair the enforceability of any other provision of this Agreement.

L. Compliance with all Laws
The Parties shall observe and comply with all necessary federal, state and local laws, ordinances, and codes, including those of Caltrans.

M. Non-Discrimination Clause

1. During performing this Agreement, the Parties and their subcontractors shall deny no benefits or privileges to any person on the basis the of race, religion, color, ethnic group identification, national origin, ancestry, physical handicap, mental disabili ty, medical condition, marital status, age, sex or sexual orientation, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religion, color, ethnic group identification, national origin, ancestry, physica l handicap, mental disability, medical condition, marital status, age, sex or sexual orientation. applicants sexual for orientation. Each Party shall ensure that the evaluation and treatment of employees and employment are free of such discrimination.

Packet Page 612 of 1095Attachment 2 Page 7 of 8

8 2. The Parties shall comply with Title VI of the Civil Rights Act of 1964, the Fair Employment and Housing Act (Government with Code section 12900, et seq.), the regulations promulgated under it (Title 2, California Code of Government Regulations, section 7285.0, et seq.), Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (sections 11135-11139.5) and any state or local regulations adopted to implement the foregoing, such as statutes and regulations may be amended from time to time.

N. Access to Records and Retention
All Parties, acting through their duly authorized representative, and any federal or state grantor agency providing all or part of the funding associated with this Agreement, the State Controller, the Comptroller General of the United States, and the duly authorized representatives of the Parties, shall have access to any books, documents, papers and records of any Party directly pertinent to the matter of this Agreement to make audit, examination, excerpts and transcriptions .

Except where longer retention is required by any federal or state law, the Parties shall maintain all required records for three years after final payment for any work associated with this Agreement, or all pending matters are after closed, whichever is later.

This Agreement was executed by the Parties on the day and year first written above.

SOLANO TRANSPORTATION AUTHORITY APPROVED AS TO FORM

By: _________________________ By: ________________________ Daryl K. Halls, Executive Director STA Legal Counsel

CITY OF FAIRFIELD APPROVED AS TO FORM

By: _________________________ By: ________________________ David Gassaway, Interim City Manager City Attorney
Packet Page 613 of 1095Attachment 2 Page 8 of 8

Agenda Item No: 11.

AGENDA REPORT
DATE:March 1, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202239 of the City Council of the City of Fairfield Authorizing the City Manager, Acting as Director of Emergency Services, to Temporarily Exempt Providers of Mobile COVID19 Testing Sites From the Fairfield Municipal Code and to Adopt Rules of Operation
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
To ensure accessibility to COVID19 testing services to the public, the City finds it necessary for the city manager, acting as director of emergency services, to create the rules of operation and temporarily exempt these operators from the Fairfield Municipal Code (FMC).

DISCUSSION
Certain providers of COVID19 testing services use mobile and temporary trailers and structures to administer their services. Some sites are not in compliance with the FMC. The City finds it appropriate to exempt these operators during state and local emergencies temporarily. Accessibility to testing is critical to local and state efforts to combat and control the spread of COVID19. The proposed resolution supports the City's efforts to make testing services accessible to the public.

The proposed resolution authorizes the city manager, as the director of emergency services, to exempt certain operators of COVID19 testing sites from the FMC. This authority exists until the council's proclamation of the local emergency is terminated. Further, the proposed resolution establishes the Rules of Operation for COVID19 Testing Providers Granted Exemption from Municipal Code Provisions (Rules) attached hereto as Exhibit A. Operators must meet all requirements contained in the Rules to remain exempt.

The Rules read as follows:
"SECTION 1. ACCESS
1A. Queuing for COVID19 testing sites via pedestrian access with forming queues at a walkin or by a Packet Page 614 of 1095

SECTION 2. LAND USE
2A. COVID19 testing sites will NOT be permitted in residential, agricultural, or openspace recreational zoning designations.
2B. COVID19 testing sites will be permitted in commercial and industrial zoning designations. 2C. COVID19 testing sites shall NOT require the construction of new buildings.

SECTION 3. SIGNAGE
3A. COVID19 testing sites shall NOT be subject to the City’s Sign Ordinance, except for item 3B below.
3B. Signs are NOT permitted in the public rightofway.

SECTION 4. DOCUMENTS
4A. Operators of COVID19 testing sites shall apply for and obtain a business license. The business license tax and fees shall be waived.
4B. The operators of COVID19 testing sites shall provide documentation, licenses, and/or certifications that authorize the site’s operation. If the operator of a COVID19 testing site fails to obtain a business license and produce adequate documentation, the City reserves the right to suspend its operations.

SECTION 5. AMENDMENT
5A. The city manager may amend these rules of operation from time to time, to ensure safe operation of and continued access to COVID19 testing sites."
FINANCIAL IMPACT
There is no financial impact from this recommendation.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Packet Page 615 of 1095

Agenda Item No: 11.AGENDA REPORTDATE:March 1, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202239 of the City Council of the City of Fairfield Authorizing the CityManager, Acting as Director of Emergency Services, to Temporarily Exempt Providersof Mobile COVID19 Testing Sites From the Fairfield Municipal Code and to AdoptRules of Operation RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUETo ensure accessibility to COVID19 testing services to the public, the City finds it necessary for the citymanager, acting as director of emergency services, to create the rules of operation and temporarilyexempt these operators from the Fairfield Municipal Code (FMC).DISCUSSIONCertain providers of COVID19 testing services use mobile and temporary trailers and structures toadminister their services. Some sites are not in compliance with the FMC. The City finds it appropriateto exempt these operators during state and local emergencies temporarily. Accessibility to testing iscritical to local and state efforts to combat and control the spread of COVID19. The proposedresolution supports the City's efforts to make testing services accessible to the public.The proposed resolution authorizes the city manager, as the director of emergency services, to exemptcertain operators of COVID19 testing sites from the FMC. This authority exists until the council'sproclamation of the local emergency is terminated. Further, the proposed resolution establishes theRules of Operation for COVID19 Testing Providers Granted Exemption from Municipal CodeProvisions (Rules) attached hereto as Exhibit A. Operators must meet all requirements contained in theRules to remain exempt.The Rules read as follows:"SECTION 1. ACCESS1A. Queuing for COVID19 testing sites via pedestrian access with forming queues at a walkin or by avehicle at a drivethrough shall NOT impede the public rightofway (sidewalks, streets, driveways, ordrive aisles).1B. COVID19 testing sites shall NOT impede emergency access to existing structures on site.1C. General onsite circulation shall not be inhibited in such a way that prohibits free onsite circulationthat could potentially impact public infrastructures, such as local collectors and arterial roadways. 1D. COVID19 testing sites shall adhere to the emergency medical tent guidelines set forth by the statefire marshal. See CAL FIRE – Office of the Fire Marshal Information Bulletin 20003: COVID19Emergency Medical Tents.1E. The City shall suspend operations of any COVID19 testing site that violates these rules ofoperation. Upon remedying all violations, the COVID19 testing site shall be permitted to resume theallowed.SECTION 2. LAND USE2A. COVID19 testing sites will NOT be permitted in residential, agricultural, or openspacerecreational zoning designations. 2B. COVID19 testing sites will be permitted in commercial and industrial zoning designations.2C. COVID19 testing sites shall NOT require the construction of new buildings.SECTION 3. SIGNAGE3A. COVID19 testing sites shall NOT be subject to the City’s Sign Ordinance, except for item 3Bbelow. 3B. Signs are NOT permitted in the public rightofway.SECTION 4. DOCUMENTS4A. Operators of COVID19 testing sites shall apply for and obtain a business license. The businesslicense tax and fees shall be waived. 4B. The operators of COVID19 testing sites shall provide documentation, licenses, and/orcertifications that authorize the site’s operation. If the operator of a COVID19 testing site fails to obtaina business license and produce adequate documentation, the City reserves the right to suspend itsoperations. SECTION 5. AMENDMENT5A. The city manager may amend these rules of operation from time to time, to ensure safe operationof and continued access to COVID19 testing sites."FINANCIAL IMPACTThere is no financial impact from this recommendation.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
There was no contact with the public on this issue.

ALTERNATIVE ACTION
There is no recommendation for an alternative course of action.

STAFF CONTACT
Jonathan Luong, Management Analyst
(707) 4287463
[email protected]
COORDINATED WITH
City Attorney's Office, City Manager's Office, Community Development Department, Fire Department, Police Department, Public Works Department
ATTACHMENTS:

Description
Proposed Resolution
Exhibit A: Rules of Operation
CAL FIRE Bulletin 20003
REVIEWERS:

Reviewer Action Date
Gassaway, David Approved 2/17/2022 6:40 PM
Alexander, Amber Approved 2/22/2022 5:37 PM
Alexander, Amber Approved 2/22/2022 5:38 PM
Packet Page 616 of 1095

CITY OF FAIRFIELD

RESOLUTION NO. 2022-39

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER, ACTING AS DIRECTOR OF EMERGENCY SERVICES, TO TEMPORARILY EXEMPT PROVIDERS OF MOBILE COVID-19 TESTING SITES FROM THE FAIRFIELD MUNICIPAL CODE AND

TO ADOPT RULES OF OPERATION

WHEREAS, on March 4, 2020, Governor Gavin Newsom proclaimed a State of Emergency to exist in California as a result of the threat of COVID-19, and on March 13, 2020, the President of the United States declared the spread of COVID-19 a national emergency; and

WHEREAS, on March 18, 2020, the City Council ratified and confirmed the Proclamation of a Local Emergency, as issued by the city manager who is designated as the director of emergency services under Fairfield Municipal Code (FMC) Section 6.5(a); and

WHEREAS, FMC Section 6.6(a)(6)(d) empowers the director of emergency services to execute all of their ordinary powers as city manager and all of the special powers conferred upon them by resolution; and

WHEREAS, ensuring accessibility to COVID-19 testing services to the public is critical to both local and state efforts to combat and control the spread of COVID-19; and

WHEREAS, certain providers of COVID-19 testing services use mobile and temporary trailers and structures (“COVID-19 testing sites”) to administer their services; and

WHEREAS, some COVID-19 testing sites are not in compliance with the FMC; and

WHEREAS, the locations of COVID-19 testing sites are chosen to ensure broad access to COVID- 19 testing services; and

WHEREAS, the council finds it appropriate to temporarily exempt these operators of COVID-19 testing sites from the FMC, for the duration of state and local emergencies; and

WHEREAS, to ensure the safe operation of COVID-19 test sites, council finds it necessary for the city manager, acting as director of emergency services, to create rules for the operation of COVID- 19 testing sites.

Packet Page 617 of 1095Attachment 1 Page 1 of 2

RES. NO. 2022-39

Page 2 ends

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. As the director of emergency services, the city manager is authorized to exempt from the FMC, certain operators of COVID-19 testing sites, that administer their services from mobile and temporary trailers and structures, until the proclamation of the local emergency is terminated by the council.

Section 2. Providers of COVID-19 testing services that are exempt from the FMC shall meet the requirements in rules of operations contained in Exhibit A, attached hereto.

PASSED AND ADOPTED this 1st day of March 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 618 of 1095Attachment 1 Page 2 of 2

Exhibit A
Rules of Operation for COVID-19 Testing Providers Granted Exemption from Fairfield Municipal Code Provisions

SECTION 1. ACCESS

1A. Queuing for COVID-19 testing sites via pedestrian access with forming queues at a walk-in or by a vehicle at a drive-through shall NOT impede the public right-of-way (sidewalks, streets, driveways, or drive aisles).

1B. COVID-19 testing sites shall NOT impede emergency access to existing structures on site.

1C. General on-site circulation shall not be inhibited in such a way that prohibits free on -site circulation that could potentially impact public infrastructures, such as local collectors and arterial roadways.

1D. COVID-19 testing sites shall adhere to the emergency medical tent guidelines set forth by the State Fire Marshal. See CAL FIRE – Office of the Fire Marshal Information Bulletin 20-003: COVID- 19 Emergency Medical Tents.

1E. The City shall suspend operations of any COVID-19 testing site that violates these rules of operation. Upon remedying all violations, the COVID-19 testing site shall be permitted to resume the allowed.

SECTION 2. LAND USE

2A. COVID-19 testing sites will NOT be permitted in residential, agricultural, or open-space recreational zoning designations.

2B. COVID-19 testing sites will be permitted in commercial and industrial zoning designations.

2C. COVID-19 testing sites shall NOT require the construction of new buildings.

SECTION 3. SIGNAGE

3A. COVID-19 testing sites shall NOT be subject to the City’s Sign Ordinance, except for item 3B below.

3B. Signs are NOT permitted in the public right-of-way.

SECTION 4. DOCUMENTS

4A. Operators of COVID-19 testing sites shall apply for and obtain a business license. The business license tax and fees shall be waived.

Packet Page 619 of 1095Attachment 2 Page 1 of 2

Exhibit A
4B. The operators of COVID-19 testing sites shall provide documentation, licenses, and/or certifications that authorize the site’s operation. If the operator of a COVID-19 testing site fails to obtain a business license and produce adequate documentation, the City reserves the right to suspend its operations.

SECTION 5. AMENDMENT
5A. The city manager may amend these rules of operation from time to time to ensure safe operation of and continued access to COVID-19 testing sites.

Packet Page 620 of 1095Attachment 2 Page 2 of 2

CAL FIRE - Office of the State Fire Marshal
Information Bulletin 20-003

Issued: April 2, 2020

Page 1 of 4 ends

COVID-19 Emergency Medical Tents

This is to provide guidance and alternate means for hospitals, health care facilities, and local health departments on CAL FIRE – Office of the State Fire Marshal (OSFM) regulatory requirements for flame-retardant tents during the COVID-19 emergency.

The guidance below is intended to expedite approval of operation of surge tents. Health care facilities and local government are encouraged to preplan for establishing surge tents so that when needed, the tents can be rapidly erected and operated.

Three entities are required to approve surge tents:

• OSFM provides statewide rules for prevention of fire in connection with the use of tents, awnings or other fabric enclosures. Included in these standards is the requirement that all tents be made of material approved by the State Fire Marshal.

• Local fire departments, or OSFM on state property, have responsibility to inspect the location and configuration of tents.

• The Office of Statewide Health Planning and Development (OSPHD) has responsibility to protect the hospital building from adjacent hazards and exposures, including tents.

CAL FIRE – Office of the State Fire Marshal
Health and Safety Code Section 13116 requires the State Fire Marshal to prepare and adopt rules and regulations establishing minimum requirements for the prevention of fire and panic in connection with the use of tents, awnings or other fabric enclosures. The State Fire Marshal has d one so in the California Building Code (CBC), California Fire Code (CFC) and Title 19 California Code of Regulations (CCR).

Section 332, Title 19 CCR requires all tents manufactured for sale, sold, rented, offered for sale or used in California to be made from nonflammable material or material approved by the State Fire Marshal.

Packet Page 621 of 1095Attachment 3 Page 1 of 4

Information Bulletin 20-003 (Continued)

Page 2 of 4 ends

Section 335, Title 19 CCR requires each section of the top and sidewalls of large tents (ten or more occupants) to have the State Fire Marshal seal of registration label meeting the provisions of California Title 19 1237.1. Small tents (nine or less occupants) Shall have the State Fire Marshal seal of registration label meeting the provisions of CPAI-84. When approving the permit for use of the tent, local fire authorities will be looking for these labels as well as considering other fire and life safety and building code issues.

Given the critical/urgent nature of the COVID-19 pandemic outbreak, the Office of the State Fire Marshal is providing the following:
• Expedited certification of tents
• Permitting tent and/or fabric manufacturers to field label tents after contacting the Office of the State Fire Marshal
• Permitting tents to be field treated by a State Fire Marshal certified flame-retardant General Applicator.

Local Fire and Life Safety Compliance Options
• Accepting the manufacturer’s copy of the State Fire Marshal’s Certificate of Registration and approving the tent.
• Perform a flammability test as outlined in NFPA 705 (field test) on the tent prior to approving the tent.
• Require alternate means of protection in lieu of that required by regulation if in the authority’s opinion, reasonable and adequate protection can be afforded.
• Deny the use of the tent.

For assistance in obtaining an approved OSFM Certificate of Registration, please contact Deputy Patricia Setter, OSFM Flame Retardant Program Coordinator at (916) 597-5703 or email: [email protected].

Local Fire Department or State Owned Facilities
When the local fire department or State regulated department reviews the proposed location for the tent, it will consider many factors. It is always advisable to meet with the fire department well in advance of the time when tents may need to be erected. Accurate site plans are always helpful and in some cases required to be submitted to the local fire department or the State for review and approval prior to erection of the tent.

Different jurisdictions have different requirements relating to the use of temporary structures. It is recommended to check with local fire departments prior to erecteing any tents to ensure compliance with local ordinances or inspection requirements.

Packet Page 622 of 1095Attachment 3 Page 2 of 4

Information Bulletin 20-003 (Continued)

Page 3 of 4 ends

Some of the concerns the fire department will be watching for include the following:

• Fire apparatus access roads shall be provided to all sides of the tent in accordance with Section 503 of the Fire Code Fire Apparatus Access Road.

• Tents may not be located within 20 feet of lot lines, buildings, other tents, canopies or membrane structures. For determining required distances, support ropes and guy wires shall be considered as part of the tent.

• Parking of Vehicles. Vehicles necessary to the operation of the establishment, shall be parked at least 20 feet from any tent. No other vehicle shall be parked less than 100 feet from any tent except vehicles parked on a public street shall park at least 20 feet from any tent.

• An unobstructed fire break passageway or fire road not less than 20 feet wide and free from guy ropes or other obstructions shall be maintained on all sides of all tents, canopies and membrane structures unless otherwise approved by the fire department.

• Tents and their appurtenances shall be adequately roped, braced and anchored to withstand the elements of weather and prevent against collapsing. Documentation of structural stability shall be furnished to the fire department on request.

• Smooth-surfaced, unobstructed aisles having a minimum width of not less than 44 inches shall be provided from exits to all portions of the interior of the tent. The arrangement of aisles shall be subject to approval by the fire department and shall be maintained clear at all times during occupancy.

• Exits shall be clearly marked. Exit signs shall be installed at required exit doorways and where otherwise necessary to indicate clearly the direction of egress when the exit serves an occupant load of 50 or more. Exit signs shall be of an approved illuminated type and shall be provided with an internal back-up battery capable of illuminating the sign for a minimum of 90 minutes after power has failed.

• The means of egress shall be illuminated with light having an intensity of not less than 1 foot-candle at floor level while the structure is occupied. Fixtures required for means of egress illumination shall be supplied from a separate emergency power circuit or from an internal battery.

• The areas within and adjacent to the tent shall be maintained clear of all combustible materials or vegetation that could create a fire hazard within 50 feet of the structure. Combustible trash shall be removed at least once a day from the tent during the period the structure is occupied.

Packet Page 623 of 1095Attachment 3 Page 3 of 4

Information Bulletin 20-003 (Continued)

Page 4 of 4 ends

• Smoking shall not be permitted in tents. Approved “No Smoking” signs shall be conspicuously posted.

• Open flame or other devices emitting flame, fire or heat or any flammable or combustible liquids, gas, charcoal or other cooking device or any other unapproved devices shall not be permitted inside or located within 20 feet of the tent, canopy or membrane structures while open to the public unless approved by the fire code official.

• Flammable and Combustible Liquids. Liquids having a flash point below 200°F shall not be stored in any tent nor less than 50 feet from any tent.

Flammable or combustible liquids shall be stored and dispensed in accordance with the provisions of the California Fire Code.

• Portable fire extinguishers shall be provided as required by Section 567, Title 19 CCR and the fire department.

• Heating equipment, tanks, piping, hoses, fittings, valves, tubing and other related components shall be installed as specified in the California Mechanical Code and shall be approved by the fire department. Gas, liquid and solid fuel-burning equipment designed to be vented shall be vented to the outside air as specified in the California Mechanical Code. Such vents shall be equipped with approved spark arresters when required. Where vents or flues are used, all portions of the tent, canopy or membrane structure shall be not less than 12 inches from the flue or vent. Heating equipment shall not be located within 10 feet of exits or combustible materials. Electrical heating equipment shall comply with the California Electrical Code.

• LP-gas equipment such as tanks, piping, hoses, fittings, valves, tubing and other related components shall be approved and in accordance with Chapter 61 of the Fire Code and the California Mechanical Code. LP-gas containers shall be located outside and safety release valves shall be pointed away from the tent. Portable LP-gas containers with a capacity of 500 gallons or less shall have a minimum separation between the container and structure not less than 10 feet. Portable LP-gas containers, piping, valves and fittings which are located outside and are being used to fuel equipment inside a tent shall be adequately protected to prevent tampering, damage by vehicles or other hazards and shall be located in an approved location. Portable LP-gas containers shall be securely fastened in place to prevent unauthorized movement.

• Generators and other internal combustion power sources shall be separated from tents, canopies or membrane structures by a minimum of 20 feet and shall be isolated from contact with the public by fencing, enclosure or other approved means.

Packet Page 624 of 1095Attachment 3 Page 4 of 4

Agenda Item No: 12.

AGENDA REPORT
DATE:March 1, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:First Reading and Introduction of Ordinance 202203 of the City Council of the City of Fairfield Amending Section 2.24.1 of the Fairfield Municipal Code to Limit the Number of Absences Planning Commissioners Are Permitted Within Twelve Months RECOMMENDED ACTION
Waive full reading, read by title only; and introduce ordinance for first reading.

STATEMENT OF ISSUE
Councilmember Tonnesen requested Section 2.24.1 of the Fairfield Municipal Code to be amended to limit the number of absences Planning Commissioners are permitted within twelve months to two unexcused absences.

DISCUSSION
On April 20, 2021, the City Council adopted Ordinance 202106, establishing an attendance standard for the commission.

The adopted ordinance added Section 2.24.1 to the Fairfield Municipal Code, Chapter 2, Article V (Planning Commission) and to read as follows:
"2.24.1 Failure to attend meetings."
Any Planning Commissioner who fails to attend three (3) consecutive regular meetings or five (5) regular meetings in any twelve month period, without consent of the Planning Commission, will be subject to removal by the City Council. Absences due to a medical or family emergency shall be exempt from this section, pending a review and approval by the commission." On December 7, 2021, Councilmember Tonnesen requested staff modify the current attendance requirements in this section to limit the number of meetings to two regularly scheduled meetings that commissioners can miss within twelve months.

The proposed ordinance includes a provision that expands the definition of allowable absences to include occurrences caused by unforeseen and urgent circumstances. It also establishes the limit of two permissible absences within twelve months. Last, the ordinance establishes the procedure if a Packet Page 625 of 1095

The proposed ordinance modifies Section 2.24.1 to read as follows:
"2.24.1 Failure to attend meetings."
A Planning Commissioner may have a maximum of two unexcused absences in any twelvemonth period. Absences exempt from this Section include: 1) Absences due to a medical or family emergencies; 2) Absences due to unforeseen and urgent circumstances; or 3) Absences approved in advance by the chairperson or secretary of the planning commission. In the case of a medical or family emergency or due to unforeseen and urgent circumstances, a commissioner shall notify the chairperson or secretary of the commission in writing within 30 days of their absence to request an exemption.

If a commissioner incurs a third nonexempt absence during any twelvemonth period, the commissioner will be deemed to have resigned their position and shall no longer be a member of the commission.

The secretary of the commission shall issue a letter to the commissioner, with a copy to the mayor, notifying them that they have exceeded the number of absences allowed under this policy, and have therefore resigned their position. The letter shall be personally served on the commissioner or sent via firstclass United States Postal Service (USPS) mail, return receipt requested. Upon personal service or return of the USPS mail receipt, the commission seat held by the commissioner shall be deemed vacant.

Upon issuing the notice, the commissioner shall have 10 business days to request an appeal of this section before the city council. The commissioner shall submit their request for appeal in writing (either via email, hand delivery, or USPS mail) to the city clerk. The city clerk shall set the appeal hearing at a regular or special meeting of the city council within 45 business days from receiving the request for a hearing from the commissioner.

If the commissioner fails to submit the request for a right of appeal within 10 business days, the position shall be deemed vacant.

At an appeal hearing brought by a commissioner under this section, the council shall allow the commissioner to address the council to explain their absences and provide any documents or other evidence to support their appeal. The council may consider any evidence it deems necessary to make its decision. Following the hearing, by a majority vote the council may affirm the removal of the commissioner or vote to reinstate the commissioner to their position on the commission. In the case of a tie vote by the council, the removal of the commissioner under the section shall be deemed affirmed.

The decision of the council shall be final and not subject to appeal.

FINANCIAL IMPACT
There are no financial impacts to the City.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The City has received no questions or comments regarding this proposal at the time of this writing.

No advisory body has reviewed or provided input on the proposed ordinance.

Packet Page 626 of 1095

Agenda Item No: 12.AGENDA REPORTDATE:March 1, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:First Reading and Introduction of Ordinance 202203 of the City Council of the City ofFairfield Amending Section 2.24.1 of the Fairfield Municipal Code to Limit the Numberof Absences Planning Commissioners Are Permitted Within Twelve MonthsRECOMMENDED ACTIONWaive full reading, read by title only; and introduce ordinance for first reading.STATEMENT OF ISSUECouncilmember Tonnesen requested Section 2.24.1 of the Fairfield Municipal Code to be amended tolimit the number of absences Planning Commissioners are permitted within twelve months to twounexcused absences.DISCUSSIONOn April 20, 2021, the City Council adopted Ordinance 202106, establishing an attendance standardfor the commission.The adopted ordinance added Section 2.24.1 to the Fairfield Municipal Code, Chapter 2, Article V(Planning Commission) and to read as follows: "2.24.1 Failure to attend meetings."Any Planning Commissioner who fails to attend three (3) consecutive regular meetings or five (5)regular meetings in any twelve month period, without consent of the Planning Commission, will besubject to removal by the City Council. Absences due to a medical or family emergency shall be exemptfrom this section, pending a review and approval by the commission."On December 7, 2021, Councilmember Tonnesen requested staff modify the current attendancerequirements in this section to limit the number of meetings to two regularly scheduled meetings thatcommissioners can miss within twelve months.The proposed ordinance includes a provision that expands the definition of allowable absences toinclude occurrences caused by unforeseen and urgent circumstances. It also establishes the limit of twopermissible absences within twelve months. Last, the ordinance establishes the procedure if acommissioner violates the attendance policy outlined in the section. The proposed ordinance modifies Section 2.24.1 to read as follows:"2.24.1 Failure to attend meetings."A Planning Commissioner may have a maximum of two unexcused absences in any twelvemonthperiod. Absences exempt from this Section include: 1) Absences due to a medical or familyemergencies; 2) Absences due to unforeseen and urgent circumstances; or 3) Absences approved inadvance by the chairperson or secretary of the planning commission. In the case of a medical or familyemergency or due to unforeseen and urgent circumstances, a commissioner shall notify the chairpersonor secretary of the commission in writing within 30 days of their absence to request an exemption. If a commissioner incurs a third nonexempt absence during any twelvemonth period, thecommissioner will be deemed to have resigned their position and shall no longer be a member of thecommission. The secretary of the commission shall issue a letter to the commissioner, with a copy to the mayor,notifying them that they have exceeded the number of absences allowed under this policy, and havetherefore resigned their position. The letter shall be personally served on the commissioner or sent viafirstclass United States Postal Service (USPS) mail, return receipt requested. Upon personal serviceor return of the USPS mail receipt, the commission seat held by the commissioner shall be deemedvacant. Upon issuing the notice, the commissioner shall have 10 business days to request an appeal of thissection before the city council. The commissioner shall submit their request for appeal in writing (eithervia email, hand delivery, or USPS mail) to the city clerk. The city clerk shall set the appeal hearing at aregular or special meeting of the city council within 45 business days from receiving the request for ahearing from the commissioner. If the commissioner fails to submit the request for a right of appeal within 10 business days, the positionshall be deemed vacant.At an appeal hearing brought by a commissioner under this section, the council shall allow thecommissioner to address the council to explain their absences and provide any documents or otherevidence to support their appeal. The council may consider any evidence it deems necessary to makeits decision. Following the hearing, by a majority vote the council may affirm the removal of thecommissioner or vote to reinstate the commissioner to their position on the commission. In the case ofa tie vote by the council, the removal of the commissioner under the section shall be deemed affirmed.The decision of the council shall be final and not subject to appeal. FINANCIAL IMPACTThere are no financial impacts to the City.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe City has received no questions or comments regarding this proposal at the time of this writing.

No advisory body has reviewed or provided input on the proposed ordinance.

ALTERNATIVE ACTION
The council may choose not to adopt the proposed, adopt portions of the ordinance, or direct staff to return with revisions to the ordinance.

STAFF CONTACT
Jonathan Luong, Management Analyst I
(707) 4287463
[email protected]
COORDINATED WITH
City Attorney's Office, City Manager's Office
ATTACHMENTS:

Description
Proposed Ordinance
REVIEWERS:

Reviewer Action Date
Gassaway, David Approved 2/17/2022 6:37 PM
Alexander, Amber Approved 2/22/2022 5:31 PM
Alexander, Amber Approved 2/22/2022 5:31 PM
Packet Page 627 of 1095

CITY OF FAIRFIELD

ORDINANCE NO. 2022-03

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AMENDING SECTION 2.24.1 OF

THE FAIRFIELD MUNICIPAL CODE TO LIMIT THE NUMBER OF ABSENCES PLANNING

COMMISSIONERS ARE PERMITTED WITHIN TWELVE MONTHS

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 2.24.1 of Chapter 2, Article V. Planning Commission is amended as follows:

2.24.1 Failure to attend meetings.

A Planning Commissioner may have a maximum of two unexcused absences in any twelve-month period. Absences exempt from this section include:
1) Absences due to medical or family emergencies.
2) Absences due to unforeseen and urgent circumstances. 3) Absences approved in advance by the chairperson or secretary of the planning commission.

In the case of a medical or family emergency or due to unforeseen and urgent circumstances, a commissioner shall notify the chairperson or secretary of the commission in writing within 30 days of their absence to request an exemption.

If a commissioner incurs a third non-exempt absence during any twelve-month period, the commissioner will be deemed to have resigned their position and shall no longer be a member of the commission.

The secretary of the commission shall issue a letter to the commissioner, with a copy to the mayor, notifying them that they have exceeded the number of absences allowed under this policy, and have therefore resigned their position. The letter shall be per sonally served on the commissioner or sent via first-class United States Postal Service (USPS) mail, return receipt requested. Upon personal service or return of the USPS mail receipt, the commission seat held by the commissioner shall be deemed vacant.

Upon issuing the notice, the commissioner shall have 10 business days to request an appeal of this section before the city council. The commissioner shall submit their request for appeal in writing (either via e-mail, hand delivery, or USPS mail) to the city clerk. The city clerk shall set the appeal hearing at a regular or special meeting of the city council within 45 business days from receiving the request for a hearing from the commissioner.

If the commissioner fails to submit the request for a right of appeal within 10 business days, the position shall be deemed vacant.

Packet Page 628 of 1095Attachment 1 Page 1 of 2

ORD. NO. 2022-03

Page 2 ends

At an appeal hearing brought by a commissioner under this section, the council shall allow the commissioner to address the council to explain their absences and provide any documents or other evidence to support their appeal. The council may consider any evidence it deems necessary to make its decision. Following the hearing, by a majority vote, the council may affirm the removal of the commissioner or vote to reinstate the commission er to their position on the commission. In the case of a tie vote by the council, the removal of the commissioner under the section shall be deemed affirmed. The decision of the council shall be final and not subject to appeal.

SECTION 2. This ordinance shall be effective 30 days following its adoption by the council. A summary of this ordinance shall, within 15 days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the councilmembers voting for and against it.

INTRODUCED at a regular meeting of the City Council of the City of Fairfield on the 1st day of March 2022, and

PASSED AND ADOPTED this ___ day of _________________, 2022, by the following vote:

AYES: Councilmembers: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

MAYOR

ATTEST:

_________________________

CITY CLERK
Packet Page 629 of 1095Attachment 1 Page 2 of 2

Agenda Item No: 13.

AGENDA REPORT
DATE:March 1, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202240 of the City Council of the City of Fairfield to Adopt the City of Fairfield Emergency Operations Plan
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield’s current emergency plan was developed in November 2005 and did not accurately depict growth or evolving threats over the last 15 years.

DISCUSSION
In December 2020, the City Council authorized an agreement with Integrated Solutions Consulting, Inc. through Resolution 2020226 to develop an emergency operations plan for the City of Fairfield.

An emergency plan assigns responsibility to organizations and individuals for carrying out specific actions that exceed the capability or routine responsibility of the organization. It identifies personnel, equipment, facilities, supplies, and other resources during response and recovery operations. It sets forth lines of authority organizational relationships and demonstrates how actions will be coordinated while describing how the community will be protected during an emergency or disaster. The emergency plan clearly states objectives while acknowledging assumptions and capabilities as a public document.

When disasters threaten or strike a jurisdiction, people expect elected leaders to take immediate action to deal with the problem. The City is expected to marshal its resources, channel the efforts of voluntary agencies and private enterprises, and solicit assistance from outside of the jurisdiction if necessary. The elected leadership in each jurisdiction is legally responsible for ensuring that necessary and appropriate actions are taken to protect people and property from the consequences of emergencies and disasters.

The updated plan will allow the City to become National Incident Management Systems (NIMS) compliant and reflect FEMA guidelines modified within the last 15 years.

FINANCIAL IMPACT
Packet Page 630 of 1095

Agenda Item No: 13.AGENDA REPORTDATE:March 1, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202240 of the City Council of the City of Fairfield to Adopt the City ofFairfield Emergency Operations PlanRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield’s current emergency plan was developed in November 2005 and did not accuratelydepict growth or evolving threats over the last 15 years.DISCUSSIONIn December 2020, the City Council authorized an agreement with Integrated Solutions Consulting, Inc.through Resolution 2020226 to develop an emergency operations plan for the City of Fairfield.An emergency plan assigns responsibility to organizations and individuals for carrying out specificactions that exceed the capability or routine responsibility of the organization. It identifies personnel,equipment, facilities, supplies, and other resources during response and recovery operations. It setsforth lines of authority organizational relationships and demonstrates how actions will be coordinatedwhile describing how the community will be protected during an emergency or disaster. The emergencyplan clearly states objectives while acknowledging assumptions and capabilities as a public document.When disasters threaten or strike a jurisdiction, people expect elected leaders to take immediateaction to deal with the problem. The City is expected to marshal its resources, channel the efforts ofvoluntary agencies and private enterprises, and solicit assistance from outside of the jurisdiction ifnecessary. The elected leadership in each jurisdiction is legally responsible for ensuring that necessaryand appropriate actions are taken to protect people and property from the consequences ofemergencies and disasters.The updated plan will allow the City to become National Incident Management Systems (NIMS)compliant and reflect FEMA guidelines modified within the last 15 years.

FINANCIAL IMPACT
The City of Fairfield has no additional cost to adopt the updated emergency operations plan. However, the City of Fairfield’s Emergency Operations Center (EOC) has a modest annual operating budget.

During the midcycle budget, the City should evaluate costs of routine updates to the emergency operations plan and dedicated oversight of emergency management (Fund 011, Division and Responsibility Code 99248).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council could choose not to adopt the emergency operations plan, in which case the City would default to the old plan and forego updates that more adequately align with the organization's present day threats and capabilities.

STAFF CONTACT
Taylor Armour, Administration Division Manager
(707) 4287593
[email protected]
COORDINATED WITH
City Attorney's Office, City Manager's Office, Community Development Department, Finance Department, Human Resources Department, Parks and Recreation Department, Police Department, Public Works Department, Information Technology, Housing Services Department ATTACHMENTS:

Description
Proposed Resolution
City of Fairfield Emergency Operations Plan
REVIEWERS:

Reviewer Action Date
Armour, Taylor Approved 2/14/2022 2:46 PM
Armour, Taylor Approved 2/14/2022 3:07 PM
Armour, Taylor Approved 2/14/2022 4:03 PM
Alexander, Amber Approved 2/17/2022 4:35 PM
Alexander, Amber Approved 2/17/2022 4:36 PM
Packet Page 631 of 1095

CITY OF FAIRFIELD

RESOLUTION NO. 2022-40

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD TO ADOPT THE CITY OF

FAIRFIELD EMERGENCY OPERATIONS PLAN

WHEREAS, the City of Fairfield’s current emergency plan is over 15 years old; and

WHEREAS, a current emergency plan is critical to optimal response and recovery operations resulting from an emergency or disaster falling outside the realm of routine responsibility for the organization; and

WHEREAS, the elected leadership in each jurisdiction is legally responsible for ensuring that necessary and appropriate actions are taken to protect people and property from the consequences of emergencies and disasters; and

WHEREAS, COVID-19 and the recent LNU Lightning Complex wildfires motivated the City to expedite the overdue development of an updated emergency plan ; and

WHEREAS, through Resolution 2020-226, Integrated Solutions Consulting, Inc. has developed an updated emergency operations plan for the City of Fairfield that reflects National Incident Management Systems (NIMS) compliance and updated FEMA guidelines that have been modified in the last 15 years.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield City Council hereby adopts the updated City of Fairfield Emergency Operations Plan.

Section 2. The city manager is hereby authorized and directed to do all things necessary and proper to implement the updated City of Fairfield Emergency Operations Plan.

Packet Page 632 of 1095Attachment 1 Page 1 of 2

RES. NO. 2022-40

Page 2 ends

PASSED AND ADOPTED this 1st day of March, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 633 of 1095Attachment 1 Page 2 of 2

City of Fairfield

Emergency Operations Plan

2022 Packet Page 634 of 1095Attachment 2 Page 1 of 457

City of Fairfield
Emergency Operations Plan

FOR OFFICIAL USE ONLY

Packet Page 635 of 1095Attachment 2 Page 2 of 457

City of Fairfield
Emergency Operations Plan

Page | iii

FOR OFFICIAL USE ONLY

Emergency Operations Center Activation
QuickStart Guide The City of Fairfield (City) Emergency Operations Center (EOC) supports the command-and-control functions of the on-scene incident response. When an incident occurs, there is often insufficient information to determine if the EOC should be activated or how long an activation may last. When this happens, a virtual or partial EOC activation may be initiated. More detailed information on emergency activations levels is contained in Section 4.2. Once an EOC activation has commenced, the first arriving staff should use this QuickStart Guide to efficiently set up and operate the EOC. When activated, the EOC coordinates response to all impacts on City communities, employees and facilities, critical and other infrastructure/services, and b usiness functions. The EOC carries out this function through:
• Information Collection and Evaluation
• Operational Planning
• Resource Management
• Priority Setting

Overall Priorities
Life/Safety
Incident Stabilization
Property Preservation
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EOC ACTIVATION CHECKLIST

COMPLETED
Date/Time
TASK
Activate the City Emergency Operations Center (EOC) by assuming the role of EOC Director. Use the EOC Directors Job Aid in Appendix C. The primary EOC is located in the Fire Administration Building 1200 Kentucky Street 707-428-7375 Follow building inspection instructions. Consider which EOC should be activated based on damage and inspections.

Establish the level of activation with the City Manager’s Office. Use the guidance provided in Section 4.2.2.

Use Dispatch to send an EOC Activation notification to staff. • Dispatch is advised that the EOC is being activated.
• A call for service with complaint type “EOC” is entered with an address of Station 37 and “EOC activation” in the description field.
• The EOC unit is assigned to the call.
• A dispatcher manually sends the page by selecting: Send text/EOC group and clicking “Send.”
The EOC Supply Cabinets are located in the EOC closet and contain appropriately titled boxes for each EOC Section. Place the appropriate material at each of the identified workstation locations.

Ensure there is an Emergency Operations Plan (EOP) with position job aids along with paper, pen, message forms (ICS Form 213), and Unit Log (ICS Form 214) at each of the workstations. Office supplies are located in desks and the copy room.

The Finance Section will circulate ICS Form 211 forms for sign-in purposes. These will be provided to the Finance Section Time Unit and Planning Section Documentation Unit.

Contact the Solano County Operational Area on the main OES number (707) 784-1600. Notification should be listed as the Duty Officer.

After-hours contact is dispatched to reach the Duty Officer. (707) 421- 7090 and notify them the EOC is activated.

Post the EOC staffing chart. Use ICS Form 203, Organization Assignment List.

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Begin to develop situational awareness about the extent and severity of the incident. Use the Information Collection Plan in Appendix B.

Initiate preparation of the Incident Briefing, ICS Form 201.

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Foreword To: Officials, Employees, and Contract Staff of the City of Fairfield The preservation of life, property, and the environment is an inherent responsibility of local, state, and Federal governments. The City has prepared this EOP to ensure the most effective and economical allocation of resources to protect people and property in time of an emergency or disaster. The objective of this Plan is to incorporate and coordinate all the facilities and personnel of the City into an efficient organization capable of responding effectively to any emergency. Enclosed is the EOP. This Plan is designed as a reference and guidance document and is the foundation for disaster response and recovery operations for the City. It establishes the emergency organization and the concept of operations. It specifies policies, general procedures, and processes to coordinate the City’s responsibilities as a member of the Solano County Operational Area with other Operational Area organizations. This plan builds upon previous efforts to enhance the City’s emergency and disaster preparedness, response, and recovery capabilities. It includes the critical elements of the Standardized Emergency Management System (SEMS), the National Incident Management System (NIMS), the National Response Framework, and the Incident Command System (ICS). The City Manager’s office will annually coordinate a review of this Plan and collaborate with other staff to ensure that emergency processes are responsive to all needs. All City staff will become familiar with this plan and their role in the event of an activation, where they will be called upon to assist and support the emergency operations. The City Council gives its full support to this plan and urges all officials, employees, and residents, individually and collectively, to do their share in the City of Fairfield's total emergency preparedness, response, and recovery efforts. This EOP becomes effective upon approval and resolution of the City Council. This letter promulgates the City’s EOP and constitutes the City’s adoption of the EOP and the SEMS. Sincerely, Packet Page 640 of 1095Attachment 2 Page 7 of 457

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Plan Concurrence
Department Signature
City Manager’s Office
Community Development
Finance
Fire
Housing Services
Human Resources
Information Technology
Parks and Recreation
Police
Public Works
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Distribution List
Department Copies
City Manager’s Office
Community Development
Finance
Fire
Housing Services
Human Resources
Parks and Recreation
Police
Public Works
EOC
Alternate EOC
The EOP and its annexes are also available to City employees on the shared City network “S”: drive in soft copy format. Printed copies are stored in the primary and backup EOC locations with the EOC materials in the “EOC in a Box.” Printed copies are essential in power loss or other emergencies where the network drive is not accessible. Individual departments should print and store any or all parts of the EOP as necessary or required to perform their plan-related duties.

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Plan Maintenance and Record of Revisions The use of this Record of Revisions will manage modifications to the EOP throughout the life of the document. Procedures for EOP updates are detailed in Section 5.1 of the EOP. All attempts have been made to ensure the accuracy of the information within this EOP as of the initial distribution date.

Change
No. Description Change Date Approved By

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Plan Approval Resolution To: Officials, Employees, Contract Staff, and Whole Community of the City of Fairfield Protection of life, property, and natural resources is an inherent function of our government. The City of Fairfield, California, has prepared this Emergency Operations Plan (EOP or Plan) to ensure the most efficient use of resources to protect our community and its property before, during, and after a natural, technological, or human-made emergency. Although a plan cannot prevent disaster situations, actions carried out by knowledgeable and well-trained personnel can and will minimize such disasters. This Plan confirms our City’s emergency organization, assigns tasks, presents policies and general procedures, and coordinates planning within various emergency management functions utilizing the Standardized Emergency Management System (SEMS) in alignment with the National Incident Management System (NIMS). This Plan aims to integrate and coordinate all Fairfield City facilities and personnel into an effective team that can prevent, protect, respond to, and recover from emergencies. This EOP is an extension of the State Emergency Plan and the Solano County Operational Area Emergency Response Plan. It will be examined and exercised as needed and updated to meet changing conditions. The City Council fully supports this Plan and encourages all agencies, employees, and the whole community to assist in emergencies affecting the City of Fairfield. This letter promulgates and adopts the City of Fairfield Emergency Operations Plan and formally adopts SEMS and NIMS by the City of Fairfield. This plan becomes effective on approval by the City Council of the City of Fairfield. City Manager City of Fairfield Packet Page 648 of 1095Attachment 2 Page 15 of 457

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Table of Contents
Emergency Operations Center Activation QuickStart Guide ..... iii Plan Concurrence ...................................................................................... ix Distribution List ......................................................................................... xi Plan Maintenance and Record of Revisions .................................. xiii Plan Approval Resolution ...................................................................... xv

1. Executive Summary and Introduction ........................................... 1

1.5 Plan Format .................................................................................................................... 2

1.6 Purpose and Scope ......................................................................................................... 2

1.7 Fairfield EOP Activation................................................................................................ 3

1.8 Authorities ...................................................................................................................... 3

1.9 Relationship to Other Plans/References ......................................................................... 5

1.10 Standard Operating Procedures/Guides (SOPs/SOGs) .................................................. 6

1.11 Special Districts, Private Organizations, and Non-Profit Agencies ............................... 6

2. Situation and Hazard Analysis ......................................................... 7

2.5 City Description ............................................................................................................. 7

2.6 Hazard Descriptions ..................................................................................................... 10

3. Concept of Operations ..................................................................... 21

3.5 Phases of Emergency Management ............................................................................. 21

3.6 National Incident Management System (NIMS) ......................................................... 24

3.7 Standardized Emergency Management System (SEMS) ............................................. 24

3.8 Incident Command System (ICS) ................................................................................ 29

3.9 California Master Mutual Aid Agreement ................................................................... 29

3.10 Emergency Management Assistance Compact (EMAC) ............................................. 32

3.11 Fairfield Emergency Organization ............................................................................... 33

3.12 EOC Action Plans ........................................................................................................ 36

3.13 Emergency Proclamations ............................................................................................ 37

3.14 Alerting and Warning ................................................................................................... 38

3.15 Populations with Disabilities and Other Access and Functional Needs ...................... 43

3.16 Animal Considerations ................................................................................................. 44

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4. Emergency Operations Direction, Control, and Coordination 47 4.5 Emergency Organization .............................................................................................. 47

4.6 EOC .............................................................................................................................. 47

4.7 Emergency Communications ....................................................................................... 65

4.8 Information Management ............................................................................................. 65

4.9 Public Information ....................................................................................................... 66

4.10 Resource Management ................................................................................................. 68

4.11 Support to Populations with Disabilities and Other Access and Functional Needs ..... 69

4.12 Recovery Operations Framework ................................................................................ 69

4.13 After-Action Reports .................................................................................................... 69

5. Plan Development, Distribution, and Maintenance ............... 71

5.5 Plan Updates ................................................................................................................ 71

5.6 Plan Testing, Training, and Exercises .......................................................................... 71

5.7 After Action Review .................................................................................................... 73 Appendix A. Acronyms............................................................................ 1 Appendix B. Information Collection Plan ..................................... B-1 Appendix C. EOC Operations & Position Job Aids/Checklist .. C-1 Appendix D. EOC Staff (5-25-2021) ................................................D-1 Appendix E. Incident Specific Annexes ......................................... E-1 Appendix F. Functional Annexes ..................................................... F-1 Appendix G. Action Planning and Situation Reporting ............ G-1 Appendix H. After Action Report .................................................... H-1 Appendix I. Recovery Operations Framework ............................ I-1 Appendix J. Continuity of Government .......................................... J-1 Appendix K. Non-City Critical Facilities ........................................ K-5 Packet Page 651 of 1095Attachment 2 Page 18 of 457

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1. Executive Summary and Introduction The City has a commitment to the safety of its citizens. Their safety and security depend upon the continuation of public services before, during, and after an emergency/disaster. The City is mandated by federal, state, and local laws to ensure that mitigation efforts are enhanced, preparedness is encouraged, responsiveness is assured, and recovery is achieved efficiently and effectively, before, during, and after human-made or natural disasters (e.g., earthquakes, chemical spills, floods, etc.) which may occur within the City or have an impact on the City. One of the primary responsibilities of the City Manager supported by the Disaster Council is to develop an EOP, update the plan, and maintain a record of changes. This plan seeks to address, to the extent possible, emergency response functions of City departments, supporting agencies, public officials, and other public and private organizations during emergencies/ disasters. Based on FEMA’s Comprehensive Preparedness Guide 101 Version 2.0, this plan was developed with the cooperation of all City departments and agencies, including the Solano County Office of Emergency Services. Many such external organizations play a pivotal and functional role in responding to emergencies/ disasters. The EOP consists of this Basic Plan and functional and hazard-specific Annexes. The Basic Plan includes:
• The purpose and scope of the plan
• A description of the City’s hazards or the situation overview and planning assumptions • The coordination, direction, and control mechanisms utilized in emergency processes, including response and recovery operations • The general Concept of Operation for emergency activities within the City, including emergency alert and warning systems and capabilities • The City’s emergency management organization, assigned roles and responsibilities, and continuity of government principles • Information collection, analysis, and dissemination methods • Plan maintenance procedures The EOP also includes function and incident-specific Annexes, which describe the emergency activities of the responsible departments, agencies, and organizations. These are: Incident Specific:
• Active Shooter
• Cyber Security Event
• Dam Inundation
• Earthquake
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• Flood
• Hazardous Material
• Long Term Loss of Power/PSPS
• Wildfire Functional:
• Donations and Volunteer Management
• Evacuation
• Mass Care and Shelter Additional Annexes may be added in the future as operational needs and hazards change. Emergency Operations Plan Overview and Administration The Emergency Operations Plan (EOP or Plan) is designed to assist City and other staff members who have vital roles and responsibilities for responding during emergencies. Emergency management organization staff that support emergency response reports to the Emergency Operations Center (EOC) or Department Operations Centers (DOC) or are assigned to field response duties should use the EOP to guide their actions in completing assigned tasks.

1.5 Plan Format
The EOP is composed of a base plan with supporting appendices and annexes.

BASIC PLAN
The EOP provides an overview of the City’s organization, policies, and approach to all phases of emergency preparedness and is the foundation document for the City’s emergency management program. It identifies the functions and responsibilities for the emergency response organization and EOC staff and provides guidance for plan maintenance. The EOP describes internal processes that address emergency response and coordination and provides supporting documentation to emergency response staff that is detailed enough for effective response yet is flexible enough to be used in any emergency response.

APPENDICES
The EOP appendices include forms, checklists, and other supplemental information to prepare for and during an emergency. Appendices also include supporting information that may frequently change, such as personnel rosters and contact lists.

1.6 Purpose and Scope The EOP provides guidance to City staff to promote effective response and recovery operations when any emergency affects City operations or the community. The scope of the EOP includes the City’s population, personnel, property, and facilities and applies to any incident resulting from any hazard or threat. The EOP:

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• Describes the City’s organizational structure and management system for emergency response • Sets forth lines of authority and organizational relationships and shows how emergency response activity will be coordinated • Identifies the actions taken to activate the EOP and operate the City EOC • Identifies personnel, equipment, facilities, supplies, and other resources available to support EOC operations • Provides detailed guidance for EOC staff to carry out their responsibilities • Describes EOC processes and products such as the EOC Action Plan and Situation Status Report The objectives of the EOP are to:
• Describe the internal processes that address emergency response and coordination, including identifying the roles and responsibilities of EOC positions that may be staffed at the City EOC upon activation • Describe the Incident Command System (ICS), which will be used in preparation for, response to, and recovery from emergencies and may be used to aid in the mitigation of potential threats Provide tools and templates such as emergency procedures and communications methods for EOC and other staff to use in responding to emergencies

1.7 Fairfield EOP Activation Activation of the EOP occurs as a result of any of the following conditions:
• By order of the Director of Emergency Services (Director) as specified in City Municipal Code Chapter 6, provided that the existence or threatened existence of a Local Emergency has been proclaimed in accordance with the City Municipal Code • When it is determined, by the Director, that the available resources are inadequate to cope with the incident • When the Governor proclaims a State of Emergency for an area that includes the City • Automatically on the proclamation of a State of War Emergency as defined in California Emergency Services Act (Government Code §§ 8550, et seq.) • A Presidential declaration of a National Emergency
• Automatically on receipt of an attack warning or the observation of a nuclear detonation

1.8 Authorities The following documents provide emergency authorities for conducting and/or supporting emergency operations:

1.8.1 Federal
• Homeland Security Presidential Directive (HSPD) 5, Management of Domestic Incidents • Presidential Policy Directive (PPD) 8, National Preparedness • U.S. Department of Homeland Security, National Incident Management System (NIMS) • U.S. Department of Homeland Security, National Response Framework (NRF) Packet Page 654 of 1095Attachment 2 Page 21 of 457

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• Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (42 U.S.C. 5121 et seq.) • National Fire Protection Association, Safer Act Grant; NFPA 1710, 2010 • Americans With Disabilities Act (ADA) of 1990 (42 U.S.C. 12101 et seq.) • ADA Amendment Act (ADAAA) of 2008 (42 U.S.C. 12101 et seq.) • Post-Katrina Emergency Management Reform Act of 2006
• The Pets Evacuation and Transportation Standards Act of 2006 (42 U.S.C. 5196) • Flood Control Act of 1941, as amended, (33 U.S.C. 701n) • Federal Civil Defense Act of 1950 (50a U.S.C. 2251)
• National Response Team (NRT)-1, Hazardous Materials Emergency Planning Guide and NRT-1A Plan Review Guide (Environmental Protection Agency's National Response Team) • National Environmental Policy Act of 1969 (42 U.S.C. 4321 et seq.)

1.8.2 State
• California Constitution
• California Emergency Services Act (Government Code Section 8550, et seq.) • Standardized Emergency Management System (SEMS) (Government Code Section 8607(a)); (19 C.C.R. Section 2400 et seq.) • California State Emergency Plan
• California Master Mutual Aid Agreement
• California Disaster Assistance Act; (Government Code Section 8680 et seq.) • California State Private Nonprofit Organizations Assistance Program, 2011 • California Hazardous Materials Incident Contingency Plan • Lempert-Keene-Seastrand Oil Spill Prevention and Response Act, California Oil Spill Contingency Plan (Government Code §§ 8670.1, et seq.) • California Health and Safety Code Sections 25115, 25117, Section 2550 et seq., and 25600 through 25610, dealing with hazardous materials • Orders and Regulations which the Governor may selectively promulgate during a State of Emergency • California Environmental Quality Act of 1970 (California Public Resources Code § 21000 et seq.) • Orders and Regulations Promulgated by the Governor to take effect upon the Existence of a State of War Emergency

1.8.3 Country
• Solano County Emergency Operation Plan (EOP) 2017
• Solano County Code, Chapter 7 – Emergency Services
• Solano County Multi-jurisdiction Hazard Mitigation Plan 2021

1.8.4 City City of Fairfield, Municipal Code: Chapter 6, Emergency Preparedness: 6.1 Purposes of chapter. 6.2 "Emergency" defined. 6.3 Disaster Council Created; membership. 6.4 Same Powers and duties.

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6.5 Director and assistant director of emergency services Offices created. 6.6 Same Powers and duties. 6.7 Emergency organization. 6.8 Emergency plan. 6.9 Expenditures. 6.10 Prohibited acts.

1.9 Relationship to Other Plans/References The EOP is the primary document used by the City to describe the conduct of emergency management activities. The EOP addresses how emergency response and recovery operations will be conducted and how resource support will be requested and coordinated. The EOP is not a stand-alone document. Its purpose is to coordinate emergency operations while supporting the emergency plans and procedures of all City departments. The EOP is designed to be flexible enough to adapt to a changing response environment while meeting the needs of supporting and requesting organizations. Other plans and guidelines the EOP may support/complement include:
• City Local Hazard Mitigation Plan (LHMP). The 2016 Solano County Multi-jurisdiction LHMP contains the City LHMP. It documents all of the ongoing and future actions that contribute to minimizing or eliminating threats associated with natural and human-made hazards. The Plan is federally mandated and ensures the City's eligibility for public assistance funds following a significant regional disaster. An essential component in the Mitigation Plan is a thorough analysis of the natural hazards and their impacts on City-owned facilities and the City at large. The LHMP was adopted by the City Council in 2016 and is slated for update during 2021. • City Continuity of Operations Plan (COOP). The COOP is designed to ensure the continuity of government and the performance of essential functions during and after an emergency, disaster, or other disruption to normal City of Fairfield business operations. The COOP serves as a tool to help the City effectively resume its critical and essential functions within 12 hours of an emergency (with or without advance warning) and sustain continuous operations for the entire incident cycle up to 30 days. Like the EOP, the COOP takes an all-hazards approach. The City will begin work on a COOP in the near future. • City General Plan Health and Safety Element 2004. The Safety Element aims to reduce the potential risk of death, injuries, property damage, and economic and social dislocation resulting from fires, floods, earthquakes, landslides, and other hazards. Other locally relevant safety issues, such as airport land use, emergency response, hazardous materials spills, and crime reduction, may also be included. Some local jurisdictions have even chosen to incorporate their hazardous waste management plans into their safety elements. • State of California Emergency Plan 2017
• State of California Emergency Management Mutual Aid Plan 2012 • California Law Enforcement Mutual Aid Plan 2016
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• California Public Health and Medical Emergency Operations Manual 2011 • County of Solano EOP, 2017
• Other City Department Emergency Operations Plans and Standard Operating Procedures

1.10 Standard Operating Procedures/Guides
(SOPs/SOGs)
Additional organizational and/or functional Standard Operating Procedures (SOPs) or Standard Operating Guides (SOGs) are used by City Departments and other agencies and organizations that have responsibilities in this plan. Appendix C of this EOP serves as the SOP for the City EOC. City emergency operations staff should be acquainted with this and other relevant SOPs/SOGs and receive periodic training on the policies and procedures contained within them.

1.11 Special Districts, Private Organizations, and Non- Profit Agencies Many private organizations have established mutual aid systems to assist each other within their functional area. Electric and gas utilities have mutual aid agreements within their industry and established procedures for coordinating with governmental EOCs. In some functional areas, such as treated water, services are provided by a mix of special districts, municipal utilities, and private agencies. Mutual aid arrangements may include both governmental and private agencies. A liaison should be established between the City EOC and the private industry involved in a response. Where there is a need for extensive coordination and information exchange, private agencies should be represented in activated EOCs at the appropriate SEMS level. This is typically at the Operational Area level. Two excellent resources for volunteer involvement are:
• They Will Come - Post Disaster Volunteers and Local Governments. California Governor’s Office of Emergency Services, November 2001 • Disaster Service Worker Volunteer Program - Guidance. Published by the California Governor's Office of Emergency Services, October 2016 Volunteer agencies and private agencies may participate in the mutual aid system and governmental agencies. The disaster medical mutual aid system relies heavily on private sector involvement for medical/health resources. Some volunteer agencies such as the American Red Cross (ARC), The Salvation Army, and others are an essential element of the statewide emergency response to meet the needs of disaster victims. Volunteer agencies mobilize volunteers and other resources through their systems. They also may identify resource needs that are not met within their systems that would be requested through the mutual aid system. If established by Volunteer Organizations Active in Disasters (VOAD), a volunteer center connects individuals, nonprofits, and businesses with opportunities and resources needed to support local communities. Volunteer agencies with extensive involvement in the emergency response should be represented in the City EOC.

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2. Situation and Hazard Analysis The city is located in Solano County, within the Northern Bay Area Region, directly north of Suisun Bay and northeast of San Pablo Bay.

2.5 City Description Formally incorporated in 1903, Fairfield is a thriving community. The City has a total area of 37.41 square miles, with a population density of 2,816.8 per square mile. The City has a Council/Manager form of government. The City Council is the elected body, which adopts legislation, sets policy, adjudicates issues, and establishes the budget. Beginning in November 2020, City Council elections were conducted by district, with six district seats and an at-large mayoral seat for a total of seven Council seats. The City Manager administers policy set by the City Council and oversees day-to-day operations of the City.

Climate Fairfield has a hot-summer Mediterranean climate (Köppen Csa). The City experiences significant seasonal variation in monthly rainfall. Summers have hot afternoons with cool nights with a lengthy dry period, whereas winters see frequent rainfall with mild to cool temperatures. The summer dry season runs typically from June through October with clear skies, hot temperatures, and very little change. Average high temperatures are in the high 80's F with overnight lows in the lower 50's F. During this season; there is essentially no rainfall. Both July and August average less than 0.1 of an inch of precipitation. The winter wet season normally lasts from November through early May. The average highs range from the upper 50's F to 60’s F with cooler overnight lows in the upper 30's and lower 40's F. While there is an increase in rainfall during winter months, winter days are frequently sunny with mild temperatures. The greatest amount of rain falls during January, with an average total accumulation of 4.77 inches. Because the rainy season begins in late fall and ends in early to mid-spring, precipitation is measured using the water year instead of the calendar year to give an accurate picture of each rainy season's precipitation amounts. Each water year begins October 1 and ends the following September 30.

History and Demographics The earliest native inhabitants of the Fairfield area were Native Americans who settled in the Rockville and Green Valley areas. Artifacts uncovered by excavation teams in Green Valley include those of the Ion culture, dating back five to six thousand years. These discoveries are some of the oldest traces of Indian settlements in Northern California. In 1810, Gabriel Moraga, the first known European settler in the area, was sent by the Spanish to lead an army in an attack against the local Suisun Tribe. Although resisting fiercely, the Native Americans were forced to retreat. Many of them reportedly set their huts on fire after realizing the battle was Packet Page 658 of 1095Attachment 2 Page 25 of 457

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lost and perished in flames. In 1835, General Mariano Guadalupe Vallejo arrived to colonize the Suisun area under order by the Mexican government. His objective was to create a buffer zone against the expanding Russian settlements around Fort Ross. After establishing a camp, a battle ensued between Vallejo's forces and several Native American tribes led by Chief Sem Yeto. Vallejo's forces overpowered the Native American tribes. In 1837, Chief Solano applied to the Mexican governor for a land grant for his people. The grant, titled Suisun Rancho, was approved and covered most of Suisun Valley. However, the Native Americans did not fare well coexisting with the settlers who followed Vallejo. Approximately 70,000 died over the next three years from a smallpox epidemic thought to have originated at Fort Ross. Chief Solano sold his grant to Vallejo for $1,000 in 1842 and, in 1850, moved the remaining Suisun tribe to the Napa area, which was not yet extensively colonized. Shortly after the start of World War II, in 1942, the Army Air Corps initiated the construction of a significant base installation on a tract of land located to the east of Fairfield, providing a tremendous boost to the local economy. Over time, Travis Air Force Base (AFB) became a major hub for the U.S. Transportation Command. The base was annexed to Fairfield on March 30, 1966.

Table 2.1 describes basic demographics for the City.

Table 2.1 Fairfield Demographics (U.S. Census 2019)
Population 117,172
Median age (years) 34.4
Senior citizens (65+ years) 16.5%
Young pers (0-18 years) 25.4%
Racial/ethnic identity
White alone
Black
Asian alone
Two or more races
Hispanic
Native American/Native Hawaiian

49.4%

15.2%

16.9%

8.1%

29.3%

1.3%
Educational achievement (for adults
25+ years) high school grad or higher 87.4%
Foreign-born persons 22.2%
Households 36,751
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Median household income $84,557
Median housing value $409,000

Economy While the City has a diverse economy, Travis AFB supports a large segment of economic activity. The City’s largest employers are:

Employer Employees
Travis Air Force Base 13,414
Fairfield-Suisun Unified School District 2,187
County of Solano 2,133
North Bay Medical Center 1,969
Solano Community College 750
Partnership Health Plan 561
City of Fairfield 541
Jelly Belly 489
Sutter Regional Medical Foundation 475
Westamerica Bank 418

City Services The City provides a range of services through eight (8) municipal departments:
• City Manager’s Office
• Community Services
• Finance
• Fire
• Housing Services
• Parks and Recreation
• Police
• Public Works
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The City has an ISO Class 2 Fire Department. Disaster preparedness activities, including management of the Community Emergency Response Team (CERT), are conducted by the Office of Emergency Services. The Public Works Department is also responsible for public safety in regard to maintaining the City’s critical infrastructure, including potable water, storm drains, and local roadway infrastructure.

Infrastructure The City Public Works Department provides potable and firefighting water for the City. The Fairfield-Suisun Sewer District provides wastewater treatment. Pacific Gas and Electric (PG&E) delivers electric power and commercial natural gas service. The City has designated the following facilities as critical City-owned infrastructure. Appendix K contains a list of other key facilities.

Facility Location
City Hall 1000 Webster St, Fairfield, CA 94533
City Corp Yard 420 Gregory Ln, Fairfield, CA 94533
Fairfield Transportation Center 2000 Cadenasso Dr, Fairfield, CA 94533 Waterman Water Treatment Plant 2900 Vista Grande, Fairfield, CA 94534 Citywide Water Distribution System Various
North Bay Regional Water Treatment

5110 Water Works Lane, Fairfield, 94533
Fairfield Police Station 1000 Webster St, Fairfield, CA 94533 Fairfield Fire Department 1200 Kentucky St, Fairfield, CA 94533 Fire Station 35 600 Lopes Rd, Fairfield, CA 94534
Fire Station 38 1633 Union Ave, Fairfield, CA 94533
Fire Station 40 2555 Hilborn Rd, Fairfield, CA 94534
Fire Station 41 3200 N Texas St, Fairfield, CA 94533
City Community Center 1000 Kentucky St, Fairfield, CA 94533 Adult Recreation Center 1200 Civic Center Dr, Fairfield, CA 94533 Rt Koch Range and Training Facility 1717 Rex Clift Ln, Fairfield, CA 94533

2.6 Hazard Descriptions This section summarizes the hazard conditions that may occur in Fairfield that would potentially require a response by City public safety and other staff and activation of the City’s EOC. More detailed hazard descriptions are in the City’s General Plan Public Health and Safety Element and the 2016 Local Hazard Mitigation Plan.

2.6.1 Aircraft Accident The National Transportation Safety Board defines an airplane accident as an occurrence associated with the operation of an aircraft that takes place between the time any person boards the aircraft with the intention of flight and all such persons have disembarked, and in which any person suffers death or serious injury, or in which the aircraft receives substantial damage. (See 49 CFR 830.) Packet Page 661 of 1095Attachment 2 Page 28 of 457

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An aviation incident involves an aircraft that creates a risk of harm to public health and safety. It can include crashes, mechanical failures that force emergency landings, or behavior on-board an aircraft that poses a safety risk to others. The causes of an aircraft accident may include human error, mechanical failure or design flaws, poor weather, or deliberate action. There is an extensive list of aircraft accidents near the City. Most have been associated with Travis Air Force Base, which is adjacent to the City, approximately three miles east of the central business district. Past aircraft accidents near the City include:
• June 2, 2020: Crash of a PG&E Bell 206 helicopter near Lyon Road and Soda Springs: 3 killed – Due to the resulting fire, 38,000 PG&E customers lost power after the crash. • February 1, 2019: A C-5M Super Galaxy transport aircraft landed at Travis AFB with its nose landing gear up. No injuries or deaths • October 23, 1987: Crash of a FedEx Cessna 208A Caravan I near Travis AFB: 1 killed - While cruising on a scheduled cargo flight, the pilot encountered moderate to severe turbulence near an area where weather cells may have been observed on the aircraft's radar. The pilot reversed course, declared an emergency, and lost control of the plane. The aircraft entered an uncontrolled descent, collided with terrain, and was destroyed. • April 8, 1987: Crash of a Lockheed L-382G-31C Hercules at Travis AFB: 5 killed - During a training flight, a balked landing forced the captain to take over the controls and initiate a go-around. The no. 1 and no. 2 engines both decelerated when throttles were advanced. The aircraft then banked left and struck the airport perimeter fence in a nose-low and steep left-wing low attitude. October 15, 1986: Crash of a Lockheed C-141B Starlifter at Travis AFB: No injuries or deaths - On approach to Travis AFB, the crew was advised of a bomb threat at the passenger terminal. In night-time conditions, they had to park the aircraft, which was typically reserved for tow-in parking. While completing a sharp turn to the right, the left wing struck a light pole, rupturing the no. 1 fuel tank. Fuel leaked down the light pole and ignited after contacting a high voltage junction box located at the base of the pole. An intensive fire erupted, destroying the left part of the aircraft. All occupants evacuated safely and were unhurt.

2.6.2 Civil Unrest Civil unrest refers to unlawful and sometimes violent acts carried out by groups of people to create a public disturbance. It can take several forms, including rioting, unlawful protests, and similar disruptive behavior. It does not include peaceful and law-abiding protests. Civil unrest may be a response to government policy, legal decisions, or corporate actions, among others. Civil disturbance sometimes has a relatively minor impact and may only cause small-scale inconveniences at specific locations. However, some forms of civil unrest may result in widespread injury, death, and property damage, as well as disruptions of critical services and infrastructure networks.

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Small-scale civil unrest will likely continue to occur in the City, and there is a possibility of larger-scale events in the community at a future time.

2.6.3 Dam Failure
Dams and reservoirs of jurisdictional size are defined in the California Water Code Sections 6000 through 6009. There are currently more than 1,400 dams of jurisdictional size in California. Approximately 1,250 of these dams are under the authority of California’s Department of Water Resources (DWR), Division of Safety of Dams. Dams and reservoirs owned by the federal government are not subject to state jurisdiction except as otherwise provided by federal law. In California, there are currently 149 dams owned by federal government agencies such as the U.S. Forest Service, Bureau of Reclamation, Army Corps of Engineers, and the U.S. Military. There are 22 dams in Solano County.

The term “dam failure” encompasses a wide variety of circumstances. Situations that would constitute a dam failure vary widely, from developing problems to a partial or catastrophic collapse of the entire dam.

Potential causes of a dam failure are numerous and can be attributed to deficiencies in the original design of the dam, the quality of construction, the maintenance of the dam and operation of the appurtenances while the dam is in operation, and acts of nature, including precipitation in excess of the design, flood, and damage from earthquakes.

Water overtopping the dam crest is a common cause of failure in earth dams. Overtopping will cause erosion of the dam crest and eventual dam breach. Piping of a dam is another common form of failure.

Piping is a form of erosion that occurs underground caused by rodent burring and extensive root systems from vegetation growing on and around the dam.

This type of disaster is especially dangerous because it can occur suddenly, providing little warning or evacuation time for the downstream communities. The flows resulting from dam failure are generally much larger than the capacity of the downstream channels and therefore lead to extensive flooding. Flood damage occurs due to the momentum of the flood caused by the sedimentladen water overtopping channel banks and by the impact of debris carried by the flow.

2.6.4 Drought Drought is an extended period of years when a region is deficient in its water supply or consistently receives below-average precipitation. Drought patterns in the West are related to large-scale climate patterns in the Pacific oceans, such as the El Niño–Southern Oscillation. As these large-scale ocean climate patterns vary in relation to each other, drought conditions in the U.S. shift from region to region. Drought produces a variety of impacts that span many sectors of the economy, including the following: reduced crops, rangeland, and forest productivity; increased fire hazard; reduced water levels; increased livestock and wildlife mortality; and rationing are a few examples of direct impacts. These problems can result in reduced income for farmers and agribusiness, increased prices for food and lumber, unemployment, reduced tax revenues, increased crime, foreclosures on bank loans to farmers and businesses, and migration. Shortages in precipitation that reduce northern California snowpack or insufficient rain feeding the Putah Creek watershed may have a pronounced impact on Packet Page 663 of 1095Attachment 2 Page 30 of 457

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the water supply in Solano County. This is due to the City’s reliance on the region’s water supply from Lake Berryessa and the State Water Project. The California Department of Water Resources (DWR) tracks water supply conditions throughout the state. Indicators include the annual snowpack, precipitation, runoff, and reservoir storage. There are ten major hydrologic regions in the state. By tracking the indicators in the hydrologic regions, the DWR can continually monitor drought conditions and forecast potential drought or dry years in the 58 counties across the state.

2.6.5 Earthquake/Seismic The City is part of the seismically active Northern California region, best known for the 750-mile-long San Andreas Fault, stretching from the Mexican border to San Francisco. Other major faults that may cause widespread damage to the City are the Hayward Fault, Napa Fault, the Rogers Creek Fault, and the Concord-Green Valley Fault. There is a 76% probability of one or more magnitude 7.0 earthquakes striking Northern California within 30 years, beginning in 2014. Most damage from earthquakes is a result of the following:
• Surface faulting is displacement that reaches the earth's surface during a slip along a fault. It commonly occurs with shallow earthquakes; those with an epicenter less than 20 km. Surface faulting also may accompany a seismic creep or natural or man-induced subsidence. Surface faulting can leave a visible line in the ground, noting the shift in the fault location, and can dramatically affect the local infrastructure. Mitigation efforts should be prioritized to increase the strength and earthquake resistance of buildings, infrastructure, and residential areas along identified fault lines. • Ground shaking is a term used to describe the vibration of the ground during an earthquake and is the most common effect of earthquakes recognized by the general public. Body waves and surface waves cause ground shaking. As a generalization, the severity of ground shaking increases as magnitude increases and decreases as the distance from the causative fault increases. • Liquefaction as a result of an earthquake can cause damage to underground pipelines, airports (especially runways), harbor facilities, and road or highway surfaces. Liquefaction occurs when the ground liquefies; sandy materials saturated with water behave like a liquid instead of solid ground. The ground may sink or even pull apart. Sand boils, or sand "volcanoes," can appear. Liquefaction can cause ground displacement and failure, such as lateral spreads (landslides on nearly flat ground next to rivers, harbors, and drainage channels) and flows.

2.6.6 Flooding A flood occurs when the existing channel of a stream, river, canyon, or another watercourse cannot contain excess runoff from rainfall or snowmelt, resulting in overflow onto adjacent lands.

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A floodplain is an area adjacent to a watercourse or other body of water that is subject to recurring floods. Floodplains may change over time from natural processes, changes in the characteristics of a watershed, or human activity such as the construction of bridges or channels. River channels change as water moves downstream, acting on the channel banks and the bottom. The banks are subject to erosion as the water scours against them on the outside of a channel curve. On the inside of a channel curve, the banks receive deposits of sand and sediment transferred from the eroded sites. In areas where flow contains a high-sediment load, the course of a river or stream may shift dramatically during a single flood event. Fairfield has experienced periodic flooding dating back to 1982, 1983, 1986, 1996, 1998, and most recently, in 2005. Various flood protection projects, such as the Fairfield Streams Project, were completed in the early 1990s, along several areas of creeks that historically flooded. This resulted in adjacent properties being removed from the Special Flood Hazard Area (SFHA). The result is that most of Fairfield is outside of the SFHA. Areas that remain within the FEMA 100-year floodplain include:
• American Canyon Creek- located south of Interstate 80, west of Lopes Road • Dan Wilson Creek- located north and south of Interstate 80, east of Suisun Valley Road and Pittman Road • Green Valley Creek- located north and south of Interstate 80, west of Green Valley Road, and Pittman Road • Jameson Canyon Creek- located south of Interstate 80, west of Lopes Road • Laurel Creek- located through Paradise Valley, east of Dover Avenue • Ledgewood Creek- located north & south of Interstate 80, west of Oliver Road, and east & west of Beck Ave • McCoy Creek- located south of the McCoy Basin, west of Walters Road • Pennsylvania Avenue Creek- a concrete-lined ditch located alongside Pennsylvania Avenue • Soda Springs Creek- a tributary to Laurel Creek, just northwest of Paradise Valley • Suisun Creek- located east of Dan Wilson Creek
• Union Creek- located in the northeastern part of the City, north of Travis AFB • Union Avenue Creek- located just east of Union Avenue

2.6.7 Hazardous Materials Incident Hazardous materials cover a wide range of substances, including those that are toxic, flammable, corrosive, explosive, radioactive, or infectious. Due to the risk posed by these substances, they are often stored in special containers in controlled environments. When a sufficient quantity of these materials escapes into the environment, people may be accidentally exposed to these substances and suffer adverse effects. A release of hazardous materials large enough to pose a human or environmental health risk is known as a hazardous materials incident. Despite the danger of hazardous materials, they are widely used in homes and businesses. Hazardous materials may include common cleaning supplies, medical and biological wastes, industrial Packet Page 665 of 1095Attachment 2 Page 32 of 457

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chemicals, and substances used in commercial services such as photography, dry cleaning, printing, and automotive repair. Numerous locations throughout the City have hazardous materials on-site, although only some may hold them in a high-enough quantity to pose a public risk. There are also several sites contaminated with hazardous materials. The California Department of Toxic Substance Control maintains a current list of active sites. There is a substantial history of hazardous material incidents in the City. Several dozen releases are reported annually. Most involve small amounts of petroleum associated with traffic accidents. Others result from sewage release or improper handling in industrial settings. A large hazardous material release could occur along the Union Pacific Railroad due to the amounts of hazardous material that may be in tanker cars. All expectations are that there will continue to be a risk of hazardous material incidents in the City. This may occur as a consequence of a natural disaster, a vehicle accident, or other events. While a hazardous material incident may occur anywhere in the City, it is more likely to occur along major transportation corridors or industrial areas.

2.6.8 Pipeline Emergencies Pipelines transport water, natural gas, petroleum products, chemicals, and other substances. At times, a pipeline fails and causes a spill of the materials it contains, which can occur through general infrastructure failure, human error, a consequence of other emergency events, or a deliberate act. If the released material poses a health or safety hazard, either due to the nature of the substance or the quantity released, the event is called a pipeline emergency. Pipeline emergencies may overlap with hazardous materials incidents or terrorism. Several pipelines run through the City, including PG&E natural gas long-range transmission and distribution networks. Other pipelines provide transport for petroleum products. Pipeline locations are generally not accessible to the public. Pipeline operators can provide information on specific locations, sizes, and current contents. Small-scale pipeline emergencies may have occurred in the City in the past, although there is no specific record of these incidents. In recent memory, the most severe regional pipeline emergency occurred in San Bruno in 2010, when an underground PG&E natural gas pipeline exploded. The explosion and resulting fire killed eight people and injured 58. Such events could potentially occur in the future in the region, although they are expected to remain rare.

2.6.9 Prolonged Power Loss/Public Safety Power De-Energization In an effort to reduce the risk of a wildfire, the California Public Utilities Commission has authorized electric power utilities to de-energize power lines under certain conditions. These include high temperatures, high sustained and peak winds, critically low humidity, and low vegetation fuel moisture. Electrical transmission and distribution lines may ignite fires if they are downed by winds and/or falling trees during these conditions. To reduce accidental fire ignition in certain areas, Pacific Gas and Electric (PG&E) has stated that they may de-energize electrical systems servicing large Packet Page 666 of 1095Attachment 2 Page 33 of 457

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regions in advance of or during periods of heightened wildfire risk conditions. This is PG&E's "Public Safety Power Shutoff" (PSPS) program. PG&E stated it anticipates that "the threat of wildfires in California is real and growing. One of the ways to reduce wildfire risks is the use of PSPS. PSPS events have occurred regularly in the North Bay Area, since 2019, with power being de-energized for up to four (4) days.” De-energizing electrical systems in affected areas may pose a life-safety risk to residents and impact other infrastructure systems. De-energization may also affect local agencies' response to wildfire incidents due to loss of alert and warning, and public information communications systems, including internet and cellular towers; inability to monitor or maintain water supplies; and a loss of traffic control systems that could support the evacuation. Damage to power production and transmission systems or other system malfunctions may result in regional loss of power over several hours or days. Long-term loss of power may also be a no-notice event. There have been several such events that resulted in national-level consequences. These include:
• The Great Southwest Blackout - On the afternoon of September 8, 2011, an 11-minute system disturbance occurred in the Pacific Southwest, leading to cascading outages and leaving approximately 2.7 million customers without power. The outages affected parts of Arizona, southern California, and Baja California, Mexico. All of the San Diego area lost power, with nearly 1.5 million customers losing power, some for up to 12 hours. The disturbance occurred near rush hour, on a business day, snarling traffic for hours. Schools and businesses closed, some flights and public transportation were disrupted, water and sewage pumping stations lost power, and beaches were closed due to sewage spills. Millions went without air conditioning on a hot day. • Northeastern U.S. and Ontario Great Blackout – The regional electric transmission system failed for many of the same reasons seen in previous major outages. Inadequate tree trimming caused a short circuit in a local power distribution system. System operators did not notice the resulting electric load imbalance. System imbalances and overloads were not corrected due to a lack of coordination. Power production and distribution systems shut down due to fault detection protection. Eventually, 50 million people across eight states and Ontario were without power for a maximum of four days.

2.6.10 Public Health Emergency (Pandemic) A pandemic occurs when a new strain of a pathogen that may cause severe illness or death emerges in the human population and spreads easily from person to person worldwide. Pandemics may be caused by vector-borne diseases (VBDs), viruses and bacteria, or spread by animals such as mosquitoes, ticks, and fleas. The “Black Death” plague pandemic of the Middle Ages was caused by a Packet Page 667 of 1095Attachment 2 Page 34 of 457

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bacterium transmitted by flea-infested rats. The most prevalent VBDs in California include Plague, Zika, and West Nile Virus, which have not resulted in pandemics. Influenza is a family of viruses that is common worldwide. The virus resides in many animals, including domesticated animals such as birds and swine, where it can mutate and become easily transmissible to humans. Novel influenza viruses may cause pandemics. Pandemic influenza is different from seasonal outbreaks that are caused by subtypes of influenza viruses that already circulate among people. Coronavirus is a large family of viruses that can infect birds and mammals, including humans. This virus family is less understood than influenza viruses due to the limited number of incidents worldwide. However, the ongoing COVID-19 pandemic has disrupted the world and changed life as we know it. Not since the influenza pandemic of 1918 to 1919 has a pathogen so altered the social fabric, economy, health care systems, and day-to-day lives of so much of the global population. During the 20th century, there were three influenza pandemics. The influenza pandemic of 1918 caused more than 500,000 deaths in the U.S. and an estimated 40 million deaths around the world. The pandemic occurred in multiple waves and lasted 18 months. Subsequent pandemics in 1957-58 and 1968-69 caused far fewer U.S. fatalities: 70,000 and 34,000 deaths, respectively. During the past 20 years, several other pandemic incidents have occurred, including:
• 2002-03 SARS Outbreak
• 2009 H1N1 Influenza Outbreak
• 2015 MERS Outbreak
• 2019-21 COVID-19 Pandemic

2.6.11 Severe Weather The severe weather hazard profile includes discussions regarding extreme heat and high winds. See the Solano Operational Area Local Hazard Mitigation Plan for additional information and analysis regarding severe weather effects associated with climate change. Extreme Heat Extreme heat is when temperatures are abnormally high relative to the average temperature range. There are generally three types of extreme heat events:
• Extreme Heat Days: a day during which the maximum temperature surpasses 98 percent of all historic high temperatures for the area, using the time between April and October from 1950 to 2005 as the baseline. • Warm Nights: a day between April to October when the minimum temperature exceeds 98 percent of all historic minimum daytime temperatures observed between 1950 to 2005. • Extreme Heat Waves: a successive series of extreme heat days and warm nights where extreme temperatures do not abate; while no universally accepted minimum length of time for a heatwave event exists, Cal-Adapt considers four successive extreme heat days and warm nights to be the minimum threshold for an extreme heatwave.

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The effects of extreme heat (over eighty-four degrees Fahrenheit (84°F)) on human health are well documented. Increased temperature or extended periods of elevated temperatures can increase heat-related mortality, cardiovascular-related mortality, respiratory mortality, and heart attacks while increasing hospital admissions and emergency room visits. Extreme heat can also affect a person’s ability to thermo-regulate, causing heat stress and sometimes leading to death. A number of factors contribute to the vulnerability of an individual to extreme heat. Intrinsic factors that contribute to heat-related risk include age (over 65 and infants and children), and medical conditions (e.g., cardiovascular disease, diabetes, and mental illness). Extrinsic factors, or those external to an individual, include neighborhoods with high levels of impervious surfaces and low tree cover, housing units that lack air conditioning, or household access to a vehicle. Along with these intrinsic and extrinsic factors such as race and ethnicity, education level, poverty, immigration status, and profession (particularly individuals who work outside, such as farm and construction workers) may contribute to an individual’s vulnerability to heat events. Extreme Heat is characterized by National Weather Service (NWS) advisories and warnings. The NWS issues an Excessive Heat Warning/Advisory when an extreme heat event (a “heat wave”) is expected within the next 36 hours. These extreme heat events are influenced by weather patterns affecting an entire region, although have varying impacts on different locations within a region depending on topography, proximity to coastal wind patterns, and the design of the surrounding environment. Affected Population Estimates: Heat is one of the leading weather-related killers in the U.S., resulting in hundreds of fatalities each year. Everyone can be vulnerable to heat, but some more so than others. According to The Impacts of Climate Change On Human Health In The United States: A Scientific Assessment, the following groups are particularly vulnerable to heat • Young children and infants are particularly vulnerable to heat-related illness and death, as their bodies are less able to adapt to heat than are adults. • Older adults, particularly those with preexisting diseases, taking certain medications, living alone or with limited mobility who are exposed to extreme heat can experience multiple adverse effects. • People with chronic medical conditions are more likely to have a serious health problem during a heat wave than healthy people. • Pregnant women are also at higher risk. Extreme heat events have been associated with adverse birth outcomes such as low birth weight, pre-term birth, and infant mortality, as well as congenital cataracts.

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2.6.12 High Wind Wind is simply the movement of air caused by differences in atmospheric pressure and temperature. High-pressure air will naturally move to areas of low pressure. Usually, the distance between these high- and low-pressure zones is far. However, on occasion, these low- and high-pressure zones may occur near one another. When this happens, air will flow dramatically, creating high-speed winds. High winds typically occur in and near the City in the summer when high-pressure air masses to the east are in proximity to low-pressure air off the coast. The north easterly winds are dry and, along with high temperatures, create the potential for fire danger and may result in red flag warnings. When winds are fast enough, they can damage homes, public facilities, utilities, and other infrastructure. They can also uproot or topple mature trees and send debris careening through the air. Airborne debris can injure or even kill people who are outdoors. High-speed winds can also deposit debris in roads, freeways, and railways, blocking exit routes for would-be evacuees or impeding access to first responders trying to reach injured people.

2.6.13 Wildland Fire In the City, fires may occur in the community's wildland-urban interface (WUI) areas, with few large fires in the developed urban core (urban fires). Fires of any sort are highly dangerous and often cause property damage, injury, and in some cases, death. WUI fires are generally larger and more damaging, although urban fires may still generate significant impacts before they are extinguished. Beyond direct damage from the flames, smoke and air pollution can cause respiratory illnesses, particularly for senior citizens, children, and other vulnerable persons. Fires can block transportation routes, causing congestion, and may cause utility outages by damaging associated infrastructure. Wildfire events are of major concern to City residents. Since 2014, there have been 14 large wildfires. The 2020 LNU Fire Complex caused significant damage in Solano County, including two fatalities, the evacuation of large parts of Fairfield, and the closure of I-80. The 2017 Atlas Fire burned 51,624 acres in Napa and Solano counties and destroyed 481 structures. Wind gusts were up to 49 mph at Travis AFB. Fires can occur at any time. The most common months for wildland fires are between August and November due to vegetation losing moisture content, low humidity, and high winds.

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3. Concept of Operations This section provides the concept of operations for the EOP.

Assumptions The EOP is based upon a number of planning assumptions:
• The City staff will take immediate actions to address threats to life-safety or property damage within the constraints of their abilities and resources • The EOC Director will mobilize required resources and task the City staff to fulfill the response/recovery objectives • The same person may fill more than one EOC position, and some or all of the EOC team may perform their duties remotely • The City-owned and contracted resources will act as one entity to conduct emergency response and recovery operations • The EOC will work with private industry and government agencies in the incident impact area to provide essential services during the response and recovery periods of an emergency

3.5 Phases of Emergency Management In California, emergency management activities are associated with the five phases indicated below. Not every disaster will necessarily include all the phases. All City departments have responsibilities in one or more of the emergency management phases:
• Prevention Phase
• Mitigation Phase
• Preparedness Phase
• Response Phase
• Recovery Phase

3.5.1 Prevention Prevention focuses on averting human hazards, primarily from potential natural disasters or terrorist (both physical and biological) attacks. Preventive measures are designed to provide more permanent protection from disasters. However, not all disasters can be prevented. Good evacuation plans, environmental planning, and design standards can limit the risk of life and injury.

3.5.2 Mitigation Mitigation aims to prevent disasters or take steps to reduce the impact of unavoidable disasters. Ideally, mitigation should occur before an emergency happens. The Disaster Mitigation Act of 2000 (DMA 2000) provides guidance for implementing mitigation activities, including developing local hazard mitigation plans (LHMP). Mitigation activities include:

Figure 3.1 Emergency Management Phases
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• Hazard Identification and Mapping
• Design and Construction Applications
• Land Use Planning
• Financial Incentives
• Insurance
• Structural Controls

3.5.3 Preparedness The preparedness phase involves activities undertaken before an emergency or disaster to develop operational capabilities and effective responses to a disaster. Staff develops and maintains operational plans to respond to and recover from disasters. Preparedness activities involve planning, developing hazard analyses, training response personnel, and improving public readiness, all aimed toward developing increased capabilities to respond to a disaster. Preparedness activities include:
• Reviewing and updating emergency plans, SOPs/SOGs, and resource listings • Delivering pre-incident and post-incident public awareness information and education programs regarding disaster preparedness • Inspecting and assessing the readiness of critical facilities • Training emergency response staff
• Maintaining the readiness of response resources
• Testing warning and communications systems
• Conducting exercises and drills to evaluate emergency response plans, procedures, and processes

3.5.4 Response Activities during this phase include saving and sustaining lives and protecting property and the environment by controlling the situation and minimizing the effects of the disaster. The City conducts immediate response operations by effective deployment of local government resources. Response operations include:
• Information collection and situation analysis
• Resource allocation and control
• Dissemination of accurate, timely emergency information and warnings to the public • Evacuation and rescue operations
• Medical care operations
• Care and shelter operations
• Access and perimeter control
• Public health operations
• Restoration of vital services and utilities When local resources are overwhelmed, and additional support is required, requests for mutual aid will be initiated through the Solano County Operational Area. The City Fire and Police Departments Packet Page 673 of 1095Attachment 2 Page 40 of 457

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have staff in the EOC who can request mutual aid directly through the Solano County Operational Area EOC to the regional mutual aid coordinators. Depending on the severity of the emergency, the City EOC may be activated. The Solano County Operational Area may then activate the Operational Area EOC depending on the scope and severity of the situation. The Operational Area may also request a gubernatorial proclamation of a State of Emergency. Should a State of Emergency be proclaimed, state agencies will, to the extent possible, respond to requests for assistance. The California Governor’s Office of Emergency Services (Cal OES) will then activate a Regional Emergency Operations Center (REOC) and the State Operations Center (SOC) in Sacramento to support state agencies and other entities in the affected areas and manage and coordinate the state’s emergency response operations. The Cal OES Coastal REOC in Walnut Creek (address: 1340 Treat Blvd, Suite 270, Walnut Creek, CA 94597) will support the Solano County Operational Area. If the Governor requests and receives a Presidential Declaration of an Emergency or a Major Disaster under the Stafford Act, he will appoint a State Coordinating Officer (SCO). The SCO and an appointed Federal Coordinating Officer (FCO) will coordinate and manage state and federal recovery efforts in supporting local operations in accordance with the National Response Framework and other directives. (42 U.S.C. 5121 et seq.) In addition to continuing life, safety, and property protection, life sustainment operations such as mass care, relocation, registration of displaced persons, and damage assessment operations will be initiated during sustained emergencies.

3.5.5 Recovery Recovery operations involve restoring essential services, community rebuilding, and reconstitution of infrastructure. The City recovery activities include developing an organization that can effectively access and implement Federal and State recovery programs that provide financial and technical assistance after disasters. Additional information on recovery operations is contained in Appendix I. The National Disaster Recovery Framework (Federal Emergency Management Agency [FEMA] 2016) defines eight (8) guiding principles to maximize the opportunity for achieving recovery success. They are:

1. Individual and Family Empowerment

2. Leadership and Local Primacy

3. Pre-Disaster Recovery Planning

4. Engaged Partnerships and Inclusiveness

5. Unity of Effort

6. Timeliness and Flexibility

7. Resilience and Sustainability

8. Psychological and Emotional Recovery
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3.6 National Incident Management System (NIMS)
The City conforms to the requirements of Standardized Emergency Management System (SEMS) and NIMS and uses the concepts of incident command, common terminology, span of control, and resource management common to both systems. In managing minor incidents, the City applies standard operating processes and procedures and may not activate the EOC.

The NIMS provides a comprehensive approach to emergency management for all hazards. NIMS integrates existing best practices into a consistent, nationwide approach to domestic emergency management applicable to all jurisdictional levels (public and private) and across functional disciplines.

NIMS incorporates Incident Command System (ICS), a standardized onscene emergency management concept designed to provide an integrated organizational structure for single or multiple emergencies and facilitate emergency response across jurisdictional boundaries.

3.7 Standardized Emergency Management System
(SEMS) The California Emergency Services Act requires SEMS for managing multi-agency and multi-jurisdictional responses to emergencies in California. (Government Code Section 8607(a)). The system unifies all elements of California’s emergency management community into a single integrated system and standardizes key elements. SEMS incorporates the use of ICS, California Disaster and Civil Defense Master Mutual Aid Agreement, the Operational Area concept, and multiagency or inter-agency coordination. State agencies are required to use SEMS, and local government entities must use SEMS to be eligible for any reimbursement of response-related costs under the State’s disaster assistance programs. Under SEMS, response activities are managed at the lowest possible organizational level. SEMS consists of five (5) levels: 1) Field Response, 2) Local, 3) Operational Area, 4) Regional, and 5) State, as illustrated below in Figure 3.2. The City utilizes SEMS during incidents that require a multi-agency response or when the incident involves multiple jurisdictions.

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Figure 3.2 SEMS Levels

3.7.1 Field Response The Field Response level is where emergency response personnel and resources, under the command and control of responsible officials, carry out tactical decisions and activities in direct response to an incident or threat (emergency operations that take place in the field such as evacuations, fire suppression, damage assessments or temporary construction are considered to occur at the Field level). At the Field Response level, all departments and agencies will use the ICS to standardize the emergency response and report emergency-related information to the emergency management organization in the City’s EOC. The EOC and any department operations centers such as Police or Public Works are Local Government. The Fire and Police Departments are the City agencies that provide primary emergency service, first responders.

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The City Fire Department Headquarters is located at 1200 Kentucky Street, Fairfield, CA 94533. The Police Department headquarters, operations center, and City dispatch are located at 1000 Webster Street, Fairfield, CA 94533. Additional groups that assist the police and fire in emergencies include the City Public Works Department and numerous utility companies, special districts, and non-governmental organizations (NGO). NGOs include:
• Fairfield Community Emergency Response Team (CERT)
• American Red Cross
• Fairfield Volunteer Services Program
• Food Bank of Contra Costa and Solano
• SPCA of Solano County SEMS regulations require the use of ICS at the field level of a multi-agency or multi-jurisdictional incident. Requests for any resources or support that cannot be filled at the Field level will be requested through a Department Operations Center (DOC) or the City Emergency Operations Center (EOC).

3.7.2 Local Government The Local Government level includes cities, counties, special districts, and the administrative and coordinative operations of agencies. Local governments manage and coordinate the overall emergency response and recovery activities within their jurisdiction. As a condition of State reimbursement of response-related costs, local governments are required to use SEMS when the local EOC is activated or a Local Emergency is proclaimed. The City’s EOC reports to the Solano County Operational Area EOC, managed by the County Office of Emergency Services. If needed resources exceed the capabilities of the City, the EOC requests will be sent to the OA EOC. Implementation of SEMS by the City is a cooperative effort of all departments with an emergency response role. The City Manager leads the City to comply with SEMS requirements in coordination with the City Attorney and Human Resources Department. The City Deputy Fire Chief provides subject matter expertise. They conduct the following activities:
• Communicates information within the City on SEMS requirements and guidelines • Coordinates SEMS development among departments and agencies • Identifies departments and agencies involved in Field Response • Identifies departments and agencies with DOCs
• Coordinates with other local governments, the Operational Area, and volunteer and private agencies on the application of SEMS principles • Ensures SEMS is incorporated into the City’s Emergency Operations Plan and procedures • Ensures SEMS is incorporated into the City’s emergency ordinances, agreements, memoranda of understanding, etc.

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• Identifies local volunteer and private agencies that have an emergency response role (contacts should be made to develop arrangements for coordination in emergencies) Special organizations may be established at the local government and higher levels of SEMS. Two (2) common organizational structures are:
• Multi/Inter-Agency Coordination (MAC) is defined as the participation of agencies and disciplines involved at any level of the SEMS organization, working together in a coordinated effort to facilitate decisions for overall emergency response activities, including the sharing of critical resources and the prioritization of incidents. The City EOC may function as a MAC. • Unified Command allows agencies responsible for an incident, either geographical or functional, to manage an incident by establishing a standard set of incident objectives and strategies. This is accomplished without losing or abdicating agency authority, autonomy, responsibility, or accountability. The City Police Department and/or Fire Department will implement or represent City field operations in a Unified Command when the situation requires a Unified Command.

3.7.3 Operational Area An Operational Area is the intermediate level of the state emergency services management organization. The Operational Area level encompasses a county and is responsible for coordination among all political subdivisions located therein, including incorporated cities and special districts. The Operational Area facilitates and/or coordinates information, resources, and decisions regarding priorities among local governments within the Operational Area. The Operational Area operates an EOC and serves as the coordination and communication link between the Local Government and Regional levels. In Solano County, the Emergency Services Manager has responsibility for coordinating emergency operations following whole or partial activation of the County Operational Area. The Manager is supported by the County Office of Emergency Services and has overall responsibility for the following:
• Developing response and recovery plans for the Operational Area and the unincorporated areas of the county • Organizing, staffing, and operating as the County EOC Director • Operating communications and warning systems
• Providing information and guidance to the public and elected officials • Maintaining information on the status of resources, services, and operations • Directing overall operations
• Obtaining support for the Solano County Operational Area and providing support to other jurisdictions as needed • Identifying and analyzing potential hazards and recommending appropriate countermeasures Packet Page 678 of 1095Attachment 2 Page 45 of 457

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• Collecting, evaluating, and disseminating damage assessment and other essential information Activation of the Operational Area during a State of Emergency or a Local Emergency is required by SEMS regulations under the following conditions:
• A local government within the Operational Area has activated its EOC and requested activation of the Operational Area EOC to support their emergency operations • Two (2) or more cities within the Operational Area have proclaimed a local emergency and have requested that the County EOC be activated to support the City • The county and one or more cities have proclaimed a local emergency • A city, city and county, or county has requested a Governor's proclamation of a State of Emergency, as defined in the Government Code Section 8558(b) • A State of Emergency is proclaimed by the Governor for the county or two or more cities within the operational area • The Operational Area is requesting resources from outside its boundaries, and this does not include resources used in normal day-to-day operations that are obtained through existing mutual aid agreements • The Operational Area has received resource requests from outside its boundaries. This does not include resources used in normal day-to-day operations, which are obtained through existing mutual aid agreements

3.7.4 Regional Level and Regional Emergency Operations Center (REOC) The Regional level is administered by the State and manages and coordinates information and resources among Operational Areas and within or between one or more mutual aid regions established by Cal OES. The Regional level coordinates overall State agency support for emergency response activities within the Region. California is divided into three (3) Cal OES administrative regions – Inland, Coastal, and Southern; six (6) fire and rescue mutual aid regions; and seven (7) law enforcement mutual aid regions. The Regional level operates the REOC and serves as the coordination and communication link between the Operational Area and the State level. There are 16 counties within the Coastal Administration Region. The region contains 151 incorporated cities and has a population of 8,090,270. The Coastal Region is located at: Cal OES Coastal Region 2333 Courage Drive, Suite H Fairfield, CA 94533 Contact points are listed on the Region website.

3.7.5 State Level and State Operations Center (SOC) The State level of SEMS prioritizes tasks and coordinates State resources in response to the requests from the Regional level, and coordinates mutual aid among the Regions. The State level also serves as the coordination and communication link between the State and the Federal emergency response Packet Page 679 of 1095Attachment 2 Page 46 of 457

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system. The State level requests assistance from other State governments through the Emergency Management Assistance Compact (EMAC) and similar interstate compacts/agreements and coordinates with FEMA. The Cal OES SOC is located at 3650 Schriever Avenue, Mather, California.

3.8 Incident Command System (ICS) NIMS and SEMS require emergency response agencies to use ICS for multi-agency, multi-jurisdictional incidents. ICS is a standardized, on-scene, all-hazards incident management approach that:
• Allows for the integration of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure • Enables a coordinated response among various jurisdictions and functional agencies, both public and private • Establishes common processes for planning and managing resources All levels of government use ICS—federal, state, tribal, and local—and many nongovernmental organizations and the private sector. ICS is also applicable across disciplines. Per SEMS, EOCs use a modified version of ICS. ICS is structured to facilitate activities in five (5) major functional areas: 1) Command/Management, 2) Operations, 3) Planning/Intelligence, 4) Logistics, and 5) Finance. All of the functional areas may or may not be used depending on the needs of the incident. The City Fire Service and Police Department utilize ICS during day-to-day and multi-agency response incidents. SEMS regulations require local governments to provide for the five (5) ICS functions as the basis for structuring the organization:
• Command/Management: Responsible for overall emergency policy and coordination through the joint efforts of governmental agencies and private organizations • Operations: Responsible for coordinating all operations in support of the emergency response through implementation of the Incident or EOC Action Plan • Planning/Intelligence: Responsible for collecting, evaluating, and disseminating information to promote situational awareness, developing the Action Plan and After-Action Report (AAR), and maintaining documentation • Logistics: Responsible for providing facilities, services, personnel, equipment, and materials in support of the incident • Finance: Responsible for financial activities and other administrative aspects

3.9 California Master Mutual Aid Agreement California's emergency resource management system is based on a statewide mutual aid organization designed to ensure that additional resources are provided to the State’s political subdivisions whenever their resources are overwhelmed or inadequate. The basis for this system is the California Disaster and Civil Defense Master Mutual Aid Agreement, which is entered into by local governments and the State. The agreement facilitates implementation of Chapter 7 of Division 1 of Packet Page 680 of 1095Attachment 2 Page 47 of 457

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Title 2 of the Government Code entitled "California Emergency Services Act.” It includes participation by the various departments and agencies within the political subdivisions, municipal corporations, and public agencies within the State to assist each other by providing resources during an emergency. The agreement obligates each signatory entity to provide aid to each other during an emergency without expectation of reimbursement. Under specific conditions, Federal and State monies may be appropriated to reimburse public agencies that aid other jurisdictions. If other agreements, memoranda, and contracts are used to provide assistance for consideration, the terms of those documents may affect disaster assistance eligibility, and local entities may only be reimbursed if funds are available. The Master Mutual Aid Agreement promotes the establishment of emergency assistance agreements between public and private sector agencies at all levels. The statewide mutual aid system, operating within the framework of the Master Mutual Aid Agreement, allows for the progressive mobilization of resources to and from emergency response agencies, local governments, operational areas, regions, and State with the intent to provide requesting agencies with adequate resources. The system includes several discipline-specific mutual aid systems, such as fire and rescue, law, medical, and public works. The adoption of SEMS and NIMS does not alter these existing systems but enhances the facilitation of mutual aid through the local government, operational area, regional, and State levels. Figure 3.3 depicts the California Mutual Aid regions.

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Figure 3.3: California Mutual Aid Regions

3.9.1 Mutual Aid Coordinators Discipline-specific mutual aid systems work through designated mutual aid coordinators at the Operational Area, regional, and State levels to facilitate mutual aid. The role of a mutual aid coordinator is to receive mutual aid requests, coordinate the provision of resources from within the coordinator's geographic area of responsibility and pass on unfilled requests to the next level. Law Enforcement, Fire and Rescue Services, Coroners, Emergency Management Mutual Aid, and the Packet Page 682 of 1095Attachment 2 Page 49 of 457

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Medical Health Operational Coordinators work within existing State mutual aid systems for requests and assignments of mutual aid. Mutual aid requests that do not fall into one of the discipline-specific mutual aid systems are managed through the emergency services mutual aid system by emergency management staff at the local government, Operational Area, regional, and State levels. When EOC’s are activated, all discipline-specific mutual aid systems will establish coordination and communications within the respective local, Operational Area, regional, or State EOCs. Mutual aid system representatives at an EOC may be located in various functional elements (sections, branches, groups, or units) or serve as an agency representative, depending on how the EOC is organized and the extent to which it is activated.

3.9.2 Fairfield Mutual Aid The City is a signatory to the California Disaster and Civil Defense Master Mutual Aid Agreement, which gives authority to the various fire and law enforcement mutual aid plans and agreements for assistance and resources during emergencies and disasters. The basic concept provides that adjacent or neighboring law enforcement agencies within an operational area will assist each other during an incident where mutual aid is needed. All City requests for additional resources will be initiated by the Incident Commander, who will request assistance through the Solano County Operational Area at the Operational Area EOC. The City is a signatory of the Fairfield Operation Area Mutual Aid Plan dated May 14, 2021. The City Fire Service is part of the California Fire and Rescue Mutual Aid System and operates under the California Fire Service and Rescue Emergency Mutual Aid Plan. A copy of the agreement is on file in the City offices. The City Police Department is part of the California Law Enforcement Mutual Aid System, established in 1961, and operates in accordance with the California Law Enforcement Mutual Aid Plan. The City is a member of the California Water/Wastewater Agency Response Network (CalWARN). The mission of the CalWARN is to support and promote statewide emergency preparedness, disaster response, and mutual assistance processes for public and private water and wastewater utilities. CalWARN expands member abilities to achieve agency, regional, and State preparedness by providing tools and proven practices to enhance readiness.

3.10 Emergency Management Assistance Compact
(EMAC) California is a signatory to the interstate EMAC, an organization ratified by the U.S. Congress that provides form, structure, and procedures for rendering emergency assistance between states. Once the Governor has declared a State of Emergency, Cal OES will assess the resource needs for the incident. California can then request resources through the EMAC network for assistance provided Packet Page 683 of 1095Attachment 2 Page 50 of 457

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by other states. The use of EMAC resolves two (2) of the key issues regarding mutual aid, liability, and reimbursement so that a disaster-impacted state can request and receive assistance from other member states quickly and efficiently. Personnel deployed under EMAC submit documentation to their resource providers (home agency), who in turn submits a reimbursement package to their home state. The home state submits a reimbursement to the requesting state who reimburses the assisting state. The requesting state covers the tort liability, and the responding state covers the workers' compensation liability. 3.11 Fairfield Emergency Organization All references within this section are as defined and/or derived from the description and authority in the City’s Municipal Code, Chapter 6, Emergency Services. All officers and employees of this city, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations, and persons who may by agreement or operation of law, including persons impressed into service under the provisions of Fairfield Municipal Code Section 6.7, and thereby charged with duties incident to the protection of life and property in this city during such emergency, shall constitute the emergency organization of the city. The City has the overall responsibility to provide an effective emergency response. The City uses SEMS and NIMS for incident management. These emergency management systems provide not only for the on-scene management of an incident but also for the coordination of response activities between the City and other jurisdictions (such as neighboring cities, the OA EOC, supporting agencies, etc.). The City’s emergency management structure and organization cover all emergency management phases, specifically – prevention, mitigation, preparedness, response, and recovery. The City organizes and implements emergency operations at the field and local government levels of the SEMS. The City’s EOC and DOCs function to coordinate field-level activities. The City staff designated by the EOC Director may serve as an agency representative to the Operational Area level when requested. Agency representatives, if assigned, report to the Liaison Officer. The structure of the emergency organization is based on the following principles:
• Compatibility with the structure of governmental and private organizations • Use of SEMS/NIMS
• All-hazards approach
• Clear lines of authority and channels of communication • Simplified functional structure
• Incorporation into the emergency organization of all available personnel resources having disaster capabilities Packet Page 684 of 1095Attachment 2 Page 51 of 457

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• Formation of special-purpose units to perform those activities particular to major emergencies

3.11.1 Disaster Council
The City participates in the Solano Operational Area Disaster Council. The City also maintains its own Disaster Council, which oversees the preparedness of City departments, ensuring unity of purpose. This includes preparing and approving plans, training for employees for preparedness and disaster-related functions, and other preparedness activities. Duties include:
• Oversee the preparedness of City departments, ensuring unity of purpose, including preparation and approval of plans, training for employees for preparedness and disaster- related functions, and other preparedness activities
• Review and make recommendations for adoption by the city council, emergency and mutual-aid plans and agreements, and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements • Be advised by the Director as to the preparation and maintenance of the plan in whole or in part at times of local emergency
• Comply with the California Emergency Services Act and abide by the California Disaster and Civil Defense Master Mutual Aid Agreement
• Formulate and maintain plans for use during emergency conditions, including a written plan for the activation of the department as part of, and which carried out its role in, the City Emergency Response Organization
• Ensure that department personnel are trained in emergency management operations and that designated personnel participate in regular training and emergency exercises The Disaster Council shall meet at least once per fiscal year. See Municipal Code Chapter 6 for details and further information.

3.11.2 Director of Emergency Services The City Manager is designated as the Director of Emergency Services. The City Manager (or their designated successor or agent) will direct the City’s emergency management organization. In this role, the Director provides for the overall management and policy direction of prevention, mitigation, preparedness, response, and recovery operations in the City. Pursuant to Fairfield Municipal Code, Chapter 6, the Director may proclaim the existence or threatened existence of a local emergency and may exercise emergency powers both before and during emergencies.

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Should the Director be unavailable or unable to serve, the positions listed below, in order, shall act as the Director, with all the same powers and authorities. Only these alternates will be empowered to exercise the powers and authorities of the Director. Specifically, only these individuals are authorized to activate the City’s EOP and act as the Director. The individual who serves as Acting Director shall have the Director’s authority and powers and will serve until the Director is again able to serve or until the City Council appoints a successor.

Order of Succession Title Department
Director of Emergency Services City Manager City Manager’s Office First Alternate Fire Chief Fire
Second Alternate Police Chief Police
Third Alternate Finance Director Finance Notification of any successor changes shall be made through the established chain of command.

3.11.3 Field Level Incident Command System The concepts, principles, and organizational structure of the ICS are used to manage all field operations. The size, complexity, hazard environment, and objectives of the situation will determine the ICS structure and the level of support that field activities will require. All incidents will be managed by developing operational objectives that are clearly communicated to field and EOC staff through the use of the action planning process. Typically, an Incident Commander will communicate with the EOC Director about the situation and resource status through Operations Section. Members of the Incident Commander’s Command and General Staff will communicate with their counterparts in the EOC. When multiple agencies respond to the incident, the individual Incident Commanders will establish a Unified Command or Multi-Agency Coordination (MAC). Any other supporting organizations will provide a representative who will report to the Liaison Officer. Other agencies, including those from the county, state, and federal agencies, may participate in the Unified Command/MACs by identifying objectives, setting priorities, and allocating critical resources to the incident.

3.11.4 Field/EOC Communications and Coordination The Communications Unit Leader in the Logistics Section, working with the Operations Section and City Police and Fire Departments, will develop a Communications Plan outlining all emergency communications capabilities, including radio channels and protocols to be used during an incident. The Incident Action Plan (IAP) developed for a specific incident will include the Emergency Communications Plan (ICS 205). Typically, field to EOC communications will occur at the Command Packet Page 686 of 1095Attachment 2 Page 53 of 457

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and General Staff levels or, if they are established, field units will communicate with the DOC, which will, in turn, relay the information to the appropriate section/function in the EOC. It is the responsibility of the Incident Commander(s) to promptly communicate critical information to the EOC Director.

3.11.5 Field/EOC Direction and Control Interface The EOC Director will establish jurisdictional objectives and priorities and communicate those to all organizations through the EOC Action Plan. The EOC Action Plan does not direct or control field units, but coordinates support for their activities. Incident Commander(s) will ensure incident objectives and priorities are consistent with those policies and guidelines established at the City level by the EOC Director. Section 3.8 and Appendix F more fully describe the EOC Action Plan.

3.11.6 Field/EOC Coordination with Department Operations Centers (DOCs) If a department within the City establishes a DOC to coordinate and support their field activities, the DOC Director will provide the location, time of establishment, and staffing information to the City EOC. All communications with the field units of that department will be directed to the DOC, which will then relay situation and resource information to the City EOC. DOCs act as an intermediate communication and coordination link between field units and the City EOC.

During an emergency, the City may operate the following DOCs at the locations indicated:

DOC Location Fire Department 1200 Kentucky ST, Fairfield, CA Police Department 1000 Webster ST, Fairfield, CA Police Department (alternate) 1717 Rex Clift LN, Fairfield, CA 94533 Public Works 420 Gregory LN, Fairfield, CA

3.12 EOC Action Plans EOC Action Plans provide designated personnel with knowledge of the incident objectives and the steps required for achievement. EOC Action Plans provide direction and provide a basis for measuring the accomplishment of the objectives and overall system performance. Action planning is an important management tool that involves:
• A process for identifying priorities and objectives for emergency response or recovery efforts • Documentation of the priorities and objectives, as well as the tasks and personnel assignments associated with meeting them Appendix G provides detailed information on and direction for developing Action Plans.

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3.13 Emergency Proclamations Upon determining that conditions which constitute a local emergency exist, the Director shall request the mayor or, if the mayor is unavailable or unable to act, the mayor pro tempore to proclaim the existence of a local emergency or to proclaim said emergency himself/herself if neither the mayor nor mayor pro tempore is available or able to act. The Director requests the governor to proclaim a state of emergency when, in the opinion of the Director, the resources of the area or region are inadequate to cope with the emergency.

3.13.1 Local Emergency The term local emergency shall mean the duly proclaimed existence of conditions of disaster or extreme peril to the safety of persons and property within the territorial limits of this City, caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestation or disease, the Governor’s warning of an earthquake or volcanic prediction, or an earthquake, or other conditions, other than conditions resulting from a labor controversy, which are or are likely to be beyond the control of the services, personnel, equipment, and facilities of that political subdivision and require the combined forces of other political subdivisions to combat, or with respect to regulated energy utilities, a sudden and severe energy shortage requires extraordinary measures beyond the authority vested in the California Public Utilities Commission.

3.13.2 County Proclamations For the County, the Board of Supervisors, the County Administrative Officer, Sheriff, Emergency Services Manager, or Public Health Officer have the authority to proclaim a state of emergency. Under the SEMS, cities must send their local proclamations to State OES through their county operational area coordinator. However, a city doesn't need to proclaim an emergency if the County declares an emergency for the entire geographic county area or a specific area that includes the impacted city or cities.

3.13.3 State of Emergency The term state of emergency shall mean the duly proclaimed existence of conditions of disaster or extreme peril to the safety of persons and property within the State caused by such conditions as:
• Air pollution
• Drought
• Epidemic
• Fire
• Flood
• Plant or animal infestation or disease
• Riot
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• Storm
• Sudden and severe energy shortage A State of Emergency may also be proclaimed upon the Governor’s warning of an earthquake or volcanic prediction, or an earthquake, or other conditions, other than conditions resulting from a labor controversy or conditions causing a "state of war emergency," which, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single county, city and county, or city and require the combined forces of a mutual aid region or regions to combat, or with respect to regulated energy utilities, a sudden and severe energy shortage requires extraordinary measures beyond the authority vested in the California Public Utilities Commission.

3.13.4 State of War Emergency The term state of war emergency shall mean the condition which exists immediately, with or without a proclamation thereof by the Governor, whenever this state or nation is attacked by an enemy of the United States, or upon receipt by the state of a warning from the federal government indicating that such an enemy attack is probable or imminent.

3.14 Alerting and Warning Alert and warning are the processes of alerting governmental forces and the public to the threat of imminent, extraordinary danger. Dependent on the nature of the threat and the population group at risk, a warning can originate at any level of government. Success in saving lives and property depends on the timely dissemination of warning and emergency information to persons in threatened areas. Local government is responsible for warning the population within their jurisdiction. The City officials accomplish this using various national and local warning systems and processes, such as the police dispatch center or the Operational Area communications center. The following are systems in place to provide public alerts and warnings.

3.14.1 Integrated Public Alert and Warning System (IPAWS) IPAWS enables public safety officials to use various communication technologies to send emergency alerts and warnings, increasing the likelihood that the public will receive the message from at least one of them. IPAWS includes radio, television, the Internet, wireless devices, sirens, electronic road signs, and other emerging technologies that can be used to disseminate emergency alerts. It is an architecture that unifies the Emergency Alert System (EAS), Wireless Emergency Alerts (WEA), the National Oceanic and Atmospheric Administration (NOAA) Weather Radio, and other public alerting systems into a single interface. Geographical interfaces and other technologies ensure that the emergency alerts are relevant to the area in which you are located. IPAWS allows public safety officials to send life-saving alerts to the whole community, including those with disabilities and those without English proficiency. IPAWS delivers National Weather Service and Packet Page 689 of 1095Attachment 2 Page 56 of 457

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state and local alerts and warnings and allows the President to address the American people in the event of a national emergency.

3.14.2 Emergency Alert System (EAS) The Emergency Alert System (EAS) is designed for the broadcast media to disseminate emergency public information. This system enables the President, and federal, state, and local governments, to communicate with the general public through commercial broadcast stations. EAS is operated by the broadcast industry on a voluntary basis per established agreements at the local level and follows approved EAS plans, SOPs, and the rules and regulations of the Federal Communications Commission (FCC). EAS can be accessed at Federal, State, and local levels to transmit essential information to the public. Message priorities under the California Emergency Alert Plan are as follows:
• Priority One: Presidential Messages (carried live)
• Priority Two: EAS Operational (Local) Area Programming • Priority Three: State Programming
• Priority Four: National Programming and News Only the City Manager, Police Chief, or Fire Chief can request an EAS message on the City’s behalf. However, the EOC PIO will draft the message with the EOC Director’s approval. State programming originates from the California State Warning Center (CSWC) and is transmitted through the State using the State's California Law Enforcement Radio System (CLERS) VHF/UHF radio relay stations. CLERS is a microwave interconnected radio repeater system with Statewide coverage. It is managed by Cal OES and provides a point-to-point (fixed and temporary mobile base) or dispatch-to-dispatch communications and mobile and portable communications for interagency coordination among State and local law enforcement agencies. CLERS also serves as one delivery method of the EAS for the State and as the alternate alert system for Operational Areas. The State message priorities are as follows:
• Priority One: Immediate and positive action without delay is required to save lives • Priority Two: Actions required for the protection of property and instructions to the public requiring expedient dissemination • Priority Three: Information to the public and all others Emergency information is broadcast directly through the transmitters to all broadcasters in the City simultaneously and to special districts and businesses with more than 100 employees, who by law must monitor this frequency. Emergencies that may warrant an alert include an avalanche, child abduction emergency, civil danger or emergencies, evacuations, law enforcement or fire warning, radiological or hazardous materials warnings, flash flooding, and severe weather warnings. The City is included in the FCC Emergency Alert System Plan for Bay Area Counties (revised August 2004). Local EAS voice and video broadcasts are accomplished at the Solano County Operational Area EOC. There are two (2) LP-1 stations designated for the County:

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• KCBS 740 KHz San Francisco
• KFRC 106.9 MHz San Francisco

3.14.3 Wireless Emergency Alert (WEA) WEA is a public safety system that allows customers who own certain wireless phones and other enabled mobile devices to receive geographically targeted text-like messages alerting them of imminent threats to safety in their area. WEA enables government officials to target emergency alerts to specific geographic areas, for example, the lower-Peninsula. WEA was established in 2008 pursuant to the Warning, Alert, and Response Network (WARN) Act and became operational in 2012. Wireless companies volunteer to participate in WEA, which is the result of a unique public/private partnership between the Federal Communications Commission (FCC), FEMA, and the wireless industry to enhance public safety. Using WEA, authorized national, state, or local government authorities may send alerts regarding public safety emergencies, such as evacuation orders or shelter-in-place orders due to severe weather, terrorist threats, or chemical spills. The alerts from authenticated public safety officials are sent through FEMA's IPAWS to participating wireless carriers, which then push the alerts to mobile devices in the affected area. Mobile device customers do not need to sign up for this service. WEA allows government officials to send emergency alerts to all subscribers with WEA-capable devices if their wireless carrier participates in the program.

3.14.4 California State Warning Center (CSWC) The CSWC is staffed twenty-four (24) hours, seven (7) days a week. The mission of the CSWC is to be the central information hub for statewide emergency communications and notifications. The CSWC is staffed with Emergency Notification Controllers, Emergency Services Coordinators, and Program Managers. The CSWC serves as a highly reliable and accurate “one-stop” resource for emergency management, law enforcement, and critical decision-making personnel throughout the State. The CSWC can be reached at (916) 845-8911. The CSWC is responsible for receiving, coordinating, verifying, and disseminating information pertaining to events that occur within California or that could affect California. Information obtained by the CSWC is coordinated between Cal OES and other sources to ensure that the disseminated information is both timely and accurate. The following is a list of current functions and responsibilities of the CSWC:
• Facilitates multi-regional and statewide AMBER Alerts • Carries out critical incident notifications, warnings, and tactical alerts to all involved agencies and organizations • Conducts computer crime incident notifications
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• Conducts homeland security incident notifications
• Conducts hazardous material notifications
• Monitors natural disasters and coordinates emergency response • Monitors and maintains state and national emergency response communications • Conducts Governor and executive staff notifications
• Facilitates toxic callouts (drug labs) Procedures have been established for the handling of such incidents as:
• Hazardous Materials Spill Reports
• Earthquakes
• Tsunamis
• Floods
• Major fires
• Missing or overdue aircraft
• Search and rescues
• Radiation incidents
• Nuclear incidents
• Weather watches and warnings
• Train derailments

3.14.5 National Weather Service (NWS) The CSWC works alongside the National Weather Service (NWS) to provide weather, hydrologic, and climate forecasts and warnings for California to protect life and property and enhance the national economy. Warnings are provided for flooding, high winds and tornados, severe heat, rain and snowstorms, and other meteorological and hydrological events. The NWS uses the Common Alert Protocol (CAP), an XML-based information standard, to facilitate emergency information sharing and data exchange across local, state, tribal, national, and non-governmental organizations of different professions that provide emergency response and management services. The NWS provides a subscriber-based registry that delivers warnings via email and SMS messages. The NWS, in conjunction with other agencies, operates the California, Nevada River Forecast Center (CNRFC). The CNRFC provides river and flood forecasts and warnings to protect lives and property. The NWS Weather Radio All Hazards transmitters broadcast on one of seven VHF frequencies from 162.400 MHz to 162.550 MHz frequencies. The National Weather Service can also access National Warning System (NAWAS) to announce severe weather information. Advisories and emergency warnings for the City are issued out of the National Weather Service San Francisco Bay Area, CA, located at 21 Grace Hopper Ave, Stop 5 Monterey, CA 93943-5505, (831) 656-1725 Packet Page 692 of 1095Attachment 2 Page 59 of 457

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3.14.6 Alert Solano Notification Systems The City is part of a countywide program that offers emergency alerts to community members. The emergency alert system is called Alert Solano. The alert/notification system immediately contacts subscribers during urgent or emergency situations. Alert Solano is a free mass notification system for Solano County residents and businesses. The Sheriff’s Department uses Alert Solano to contact populations at risk if there is an emergency or disaster in their community. The system sends shelter-in-place instructions, evacuation, and other emergency messages. It has accessibility features for people with disabilities and others with access and functional needs. Citizens can also select their preferred language for notifications.

3.14.7 AT&T FirstNet AT&T FirstNet is a paid subscription service that maintains and operates and maintains a high-speed, nationwide wireless broadband network dedicated to public safety. This reliable, highly secure, interoperable, and innovative public safety communications platform brings 21st-century tools to public safety agencies and first responders, allowing them to get more information quickly and helping them to make faster and better decisions.

3.14.8 Government Emergency Telecommunications System
(GETS) and Wireless Priority Service (WPS) The GETS and the WPS programs are companion services for priority calling offered by the Cybersecurity and Infrastructure Security Agency (CISA). GETS provides essential personnel priority access and processing in the local and long-distance segments of landline networks, significantly increasing the probability of call completion. GETS is intended to be used in an emergency or crisis when the network is congested and the likelihood of completing a normal call is reduced. WPS supports national leadership, federal, state, local, tribal, territorial governments and authorized national security and emergency preparedness users. It is intended to be used in an emergency or crisis when the wireless network is congested, and it reduces the probability of completing a regular call.

3.14.9 Radio Amateur Civil Emergency Services (RACES) The Solano County Auxiliary Communications Service (ACS), operating under the direction of Solano County Office of Emergency Services, delivers emergency radio support to the City EOC and other facilities. Technical specifications of their system are:

Frequency License Type Tone Alpha Tag Description Mode Tag 441.150
446.150
K6SOL

RM 77 K6SOL County Repeater on
Cement Hill
FM Emergency
Ops
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While many operators have access to equipment at home, 14 workstations are located in the EOC. The EOC also has email over radio capability using the WinLink Global Email system.

3.15 Populations with Disabilities and Other Access
and Functional Needs Access to emergency services shall not be denied on the grounds of race, color, national origin, sex, age, or handicap. To ensure that this goal is met, Title II of the Americans with Disabilities Act of 1990 (ADA) requires state and local governments to make their programs and services accessible to persons with disabilities. This requirement extends to physical access at government facilities, programs, and events and to policy changes that governmental entities must make to ensure that all people with disabilities can take part in and benefit from the programs and services of state and local governments. In addition, governmental entities must provide effective communication, including the provision of necessary auxiliary aids and services, so that individuals with disabilities can participate in civic life. ADA, signed into law on July 26, 1990, is a broad civil rights law that prohibits discrimination against people with disabilities, including but not limited to mobility, vision, hearing, cognitive disorders, mental illnesses, and language barriers. In 2008, the Federal government updated the ADA, known as the ADA Amendments Act (ADAAA). The revised law broadens the scope of the definition of what it means to have a disability. These changes went into effect on January 1, 2009. These amendments make it easier for people with disabilities and others with access and functional needs to seek protection under the law. The City will make every effort to address the needs of people with disabilities and other with access and functional needs. Priorities for emergency incidents will be providing effective alerting and warning messaging, conducting lifesaving operations, ordering and executing evacuations, and providing shelter while addressing the issues related to communications, mobility, and accessibility. Included in the City’s planning efforts for those with disabilities and others with access and functional needs are:
• Staff trained in Functional Assessment Service Teams (FAST) and access to FAST through the State of California • ADA-compliant access to City programs, services, and facilities and ARC shelter facilities • Assistance with animal services for evacuation of service dogs and sheltering • Identified transportation assistance for those requiring physical assistance • Reverse telephone system for specific geographic areas • Notification and warning procedures
• Evacuation considerations
• Emergency transportation issues
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• Sheltering requirements
• Accessibility to medications, refrigeration, and backup power

3.15.1 Functional Needs Populations Functional needs populations are those community members who may have additional needs before, during, and after an incident in functional areas. This includes, but is not limited to, maintaining independence, communication, transportation, supervision, and medical care. Individuals in need of additional response assistance may consist of those who have disabilities, those who live in institutionalized settings, older adults, children, those from diverse cultures, those who have limited English proficiency or are non-English speaking, or those who are transportation disadvantaged. According to the Centers for Disease Control and Prevention, 21.9% of people in California identify as having a disability. Lessons documented in recent disasters concerning the integration of people with disabilities into community living and the growing aging population has shown that the existing paradigm of emergency planning and implementation must change. These lessons learned show three (3) areas that are repeatedly identified as most important to people with disabilities and older adults: 1) communications (alert, warning, and notification); 2) evacuation (transportation); and 3) sheltering.

3.15.2 California OES Office of Access and Functional Needs In January 2008, the Office for Access and Functional Needs (OAFN) was created within Cal OES. The purpose of OAFN is to identify the needs of individuals with disabilities and others with access and functional needs before, during, and after disasters and to integrate them into the State's emergency management systems. OAFN utilizes a whole community approach by offering training and guidance to emergency managers and planners, disability advocates, and other service providers responsible for planning for, responding to, and helping communities recover from disasters. In short, OAFN prepares for the realities of disasters by integrating access and functional needs into everything Cal OES does, including partnership development, outreach, training, guidance, and providing technical assistance. 3.16 Animal Considerations The PETS Act (Pets Evacuation and Transportation Standards Act of 2006) directs that state and local emergency preparedness plans address the needs of people with pets and service animals before, during, and after a major disaster. The Solano County Sheriff’s Office provides animal control services. The Animal Care Division is responsible for the care of all stray, injured, abandoned, and unwanted animals for the seven surrounding cities: Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo. It is located at 2510 Clay Bank Rd Fairfield, CA 94533. Animal Control for the City hours of operation and contact points are:
• Monday-Friday 8 a.m. - 5 p.m. only
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• Call Humane Animal Services (707) 449-1700
• After Hours & Weekends: (707) 428-7300 Animal Control is also responsible for issuing animal licenses and the enforcement of local and state laws pertaining to domesticated and wild animals. County Animal Control provides the following services:
• Rescue injured animals
• Capture of at-large or stray animals
• Investigate animal bites and attacks
• Removal of dead animals from public property
• Removal of dead or living wildlife from private property ONLY if such wildlife has direct contact with humans and/or animals that involves a bite or attack • Enforce leash laws and local ordinances
• Euthanasia of severely injured animals
• Investigate reports of animal cruelty

3.17 Continuity of Government
Appendix J contains information on continuity of government, including alternative seats of government, lines of succession, the City Council continuity, and vital records maintenance.

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4. Emergency Operations Direction, Control,
and Coordination This section provides detailed operating procedures and essential elements of incident management to meet the particulars of the City’s emergency organization and operations while aligning with the Concept of Operations described in Section 3. 4.5 Emergency Organization The City’s emergency organizational structure includes field response by the Fire and Police Departments, Public Works Department, and other staff who may respond directly to an incident. The City also supports the local government level in the SEMS by activating and staffing an EOC and DOCs. The City EOC is the focal point for managing incidents that cannot be dealt with by activity solely at the Field Response level. The EOC functions to support Incident Commanders at the field level by providing information collection, analysis and dissemination, resource prioritization and allocation, and organizing logistics support. The EOC may be supported by DOCs that manage their response resources, such as the Department of Public Works. Other departments that may activate a DOC are:
• Fire Service
• Police Department 4.6 EOC The City EOC is organized to manage, coordinate, and support emergencies using SEMS. ICS, which is incorporated into SEMS, provides for the management of emergencies in the field based on a command-and-control approach. The City uses ICS for EOC operations based on a management approach.

Priorities for EOC activities are:
• Life/Safety
• Incident Stabilization
• Property Preservation

4.6.1 Purpose and Functions of the EOC The purpose of the City EOC is to provide a facility from which the organization’s response to an emergency can be effectively coordinated. During an emergency, the EOC will provide a single focal point for centralized activities, to include:
• Decision-making at the operational level
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• Resource support to identify, obtain, and manage City and other resources for emergency operations • Providing logistics support when multiple incident commands require coordination • Performing accounting and recordkeeping to track disaster costs • Providing liaisons to other organizations The EOC performs these tasks by communicating across departments, agencies, and jurisdictions to relieve on-scene command of the burden of external coordination, resource allocation, and information collection, verification, and dissemination. The decisions made through the EOC are designed to be broad in scope and offer guidance on overall priorities. The EOC is operated by the City staff and others specially trained to perform their ICS position roles in emergency management. They provide support to Incident Commanders and DOCs, conduct public notification and warning, provide incident emergency and public communications, and manage resource coordination. The EOC facility has specialized equipment, information systems, and various tools supporting city-wide emergency response operations. The EOC does not directly manage or command incidents. Field-level emergency responders, such as the Fire, Police, and Public Works Departments, are managed by on-scene Incident Commanders. The role of the EOC is to collect, validate and organize incident information and provide for the overall coordination of resources required during response and recovery operations. Tasks performed by the EOC and processes to complete them are more fully described in Appendix C, EOC Operations and Detailed Position Checklists.

4.6.2 EOC Locations and Layout The City EOCs are located at:

Primary Fire Administration 1200 Kentucky ST, Fairfield CA 94533 Alternate Solano County EOC 530 Clay ST, Fairfield CA 94533 The Alternate EOC will be activated only when the primary EOC is damaged, inaccessible, and/or evacuation of EOC staff members becomes necessary. If the primary EOC is unusable before its activation, staff members will be asked to report to the alternate EOC site as directed. The EOC Logistics Section will arrange to relocate EOC staff members to the alternate EOC. All field Incident Commanders will be notified of the transition to the alternate EOC.

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4.6.3 EOC Activation and Deactivation The Police Department dispatch maintains dedicated UHF frequencies for the Fire and Police Departments. Once a dispatcher becomes aware of a potential emergency, the dispatcher will inform the Fire Department, who will notify the Fire Chief, or the Deputy Fire Chief, if the Fire Chief is unavailable, of any emergency that may merit an EOC activation. Depending on the severity of the emergency, the EOC may be activated either partially or fully. Under a partial activation, the EOC Director will determine which EOC positions are required (a list of EOC staff positions is provided in Appendix C). All EOC positions identified in Appendix C will be staffed in a full activation. If the Fire Department determines the situation does not call for an EOC activation, the Fire Department will recommend that the City Manager continue to monitor the situation. If the Fire Department determines to activate the EOC or is unsure whether activation is warranted, the decision will be coordinated with one of the activation authorities. The following City staff have the authority to activate the EOC (in order of notification):
• City Manager
• Fire Chief
• Police Chief
• Public Works Director The City has identified employees to fill essential emergency management positions in the Fairfield EOC. The current EOC Staffing Matrix is available in the MANAGEMENT\PLANS folder in the drawer labeled Emergency Operations Plan in the EOC and the Alternate EOC in a box located in the storage building outside the Community Center gym. See Appendix D for specifics on EOC rosters, contact information, and notification. The City utilizes the services of Alert Solano for emergency notifications. Within the Alert Solano database, lists of employees by EOC position and by department are available so that notifications can be sent specifically to those employees. Notifications will be sent to these employees through Alert Solano via text, email, and reverse dialing. Each recipient can reply with a yes-or-no answer that indicates whether s/he is available for recall. This streamlines the notification and recall process by identifying which EOC staff members are reachable and available to report to the EOC. The Deputy Fire Chief and activation authority will determine the extent to which the EOC needs to be activated. The following summarizes the definitions of the three (3) activation levels.

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Activation Levels:

Level 1 - Information Level: At the information level, the City operations staff track the incident for possible impacts on operations and monitor for potential escalation.

Level 1 emergencies include:
• Any response related injury
• Minor fire at a City facility or within the City limits where on-site resources are deemed sufficient to handle the event, and there are no serious injuries • Severe weather conditions that warrant monitoring because of potential to do significant damage to infrastructure or injure residents • Any incident where the facility’s emergency response actions include the assembly and shelter-in-place of on-site personnel as a precaution to protect their health and safety • Any event that has a reasonable potential to escalate in scope and thereby harm the City’s communities, reputation, assets or employees, and population, including an event in a neighboring jurisdiction or facility • County Department of Public Health warning of a potentially harmful disease outbreak Level 2 - Alert Level: The EOC Director and potentially assigned EOC staff are notified at Level 2 emergencies regardless of the time of day to establish their availability, review planning, heighten preparedness, share information, and establish an information network for status tracking and reporting. The EOC is not staffed for a Level 2 emergency, although some staff may report during non-normal working hours, and many staff may interrupt normal business activities to address the incident.

Level 2 emergencies include:
• Loss of life to a City employee or injury to five (5) or more City staff during a single incident • Loss of critical infrastructure that may potentially threaten the life or health of City residents or severely disrupt normal City services • Damage of more than $100,000 at a City-owned facility • Severe weather conditions that warrant monitoring because of the likelihood to do significant damage to infrastructure or injure residents • Potential terrorist threat against City infrastructure or population • County Department of Public Health warning of an impending harmful disease outbreak Level 3 - Respond Level: The EOC usually is fully or partially staffed when a Level 3 emergency has occurred. Each incident is evaluated for its severity and the need for EOC operations. The Respond Level of activation can occur immediately upon initial notification or as an event escalates from a lower activation level. Level 3 emergencies will likely require resources beyond the City’s normal control. They may be regional in nature and require extensive interagency coordination. The EOC may be fully or partially activated. EOC staff will typically include, at a minimum, the EOC Director, Operations and Planning Section Chiefs, and a Public Information Officer.

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Level 3 emergencies include:
• Major regional earthquake
• Operational Area or other warning center messaging that the City residents are in danger of being impacted by an emergency • NWS warnings of severe weather conditions that are predicted to cause significant damage to infrastructure or potentially injure residents • Disruption of critical infrastructure that threatens the life or health of the City residents or severely disrupts normal City services • Large scale loss of power
• Active shooter/mass casualty
• Civil unrest
• Credible terrorist threat against the City infrastructure or population • County Department of Public Health warning of a harmful disease outbreak • Any event that is judged by the Director to warrant a Respond Level activation

Deactivation The EOC will operate until the EOC Director decides to return to normal operations. EOC operations may be downgraded from a full or partial activation to a reduced level. All internal and external contacts informed of the initial activation will be notified when the EOC is deactivated, or the activation level is downgraded. Appropriate contact phone number(s) will be provided to external partners upon deactivation to ensure continuity of access, as additional support or informational needs may arise. For incidents that require recovery operations, the EOC may transition to a recovery operations center that is likely to operate during normal business hours. Additional information on recovery operations is contained in Appendix I.

Disaster Service Workers According to Section 3100 of the California Government Code, all public employees are disaster service workers (DSWs), subject to such disaster service activities as may be assigned to them by their superiors or by law. In the event of a local emergency, under Section 6 of the City Municipal Code, the Director may require the emergency services of any City officer or employee and may requisition necessary personnel or materials of any City department or agency. During a disaster, City employees may be unable to report to work due to injury, imminent danger to themselves or their families, road closures, collapsed bridges, or other structural damage. The City expects DSWs to make every reasonable effort to report as requested without jeopardizing themselves or their families.

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Although all City staff are DSWs, it is not advised that the City employees report to another jurisdiction to work during a disaster. Memoranda of understanding/agreements have not yet been developed to allow the City employees to receive compensation or be indemnified for working at other cities or local governments unless assigned as mutual aid.

Emergency Reporting Procedures If a disaster occurs during the regular workday, all staff should contact their immediate supervisor for instructions or return to the office and await further instructions. It is the responsibility of each City department to develop specific procedures for notifying employees when they are to report for work following a disaster according to the guidelines contained in this plan. Before an emergency occurs, employees should be informed of when and where to report for duty following a disaster. Employees reporting for duty from outside the City should be aware that routes through and access to disaster areas may be closed and be prepared to show proper identification and explain the purpose for gaining entry to the area upon request by any law enforcement official. Employees with assignments in the EOC should report to the EOC or alternate EOC, whichever is activated. Following a disaster, employees recalled for duty should report immediately to their normal department or alternate location as designated for emergency instructions. If telephones are not operating, employees should listen to the radio for emergency information to determine the extent of the damage. If reports indicate extensive damage within the City, employees should not attempt to report to work. Generally, during these situations, an employee will be contacted by a supervisor or an assigned member of their department who will provide emergency instructions. The City will attempt to establish a recorded message line if phones are functioning.

Emergency Work Provisions The City may provide accommodations for staff required to report to the EOC following a disaster. Meals may be provided on a limited basis, and sleep areas may be designated for employees who need rest. Special provisions required by emergency workers should be requested through supervisors in the EOC. Employees should bring their City identification card when reporting to the EOC to obtain meals, lodging, or access designated facilities or operations.

4.6.4 EOC Organization The City and other personnel who operate the EOC are known collectively as the EOC team, including staff with either the technical ability or decision-making authority to support life safety response activity, protect property, and restore essential City services after an incident. EOC team staffing is a function of the scope and scale of the emergency and requirements for effective response. Therefore, not all identified EOC positions will necessarily be staffed in the event of activation. The City personnel who are not designated as members of the EOC Team may be directed Packet Page 703 of 1095Attachment 2 Page 70 of 457

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to move to other facilities or workstations or be advised to remain at or return home pending further instructions. The EOC is organized using the chart below.

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Policy Group The Policy Group is responsible for assisting the EOC Director in developing policy, overall strategy, and rules, regulations, proclamations, and orders. The Policy Group consists of all City Council members. The Legal Advisor is the City Attorney who will assist the EOC Director and the Policy Group as needed. The City Clerk supports the Policy Group and is responsible for documenting and recording all emergency orders and decisions of the policy group. In carrying out their responsibilities, the Policy Group should use the following guidance:

Assess the Situation
• Contact the EOC Director at the EOC to obtain an update on the incident, including the extent of the emergency and the status of available resources • Ensure the EOC has established communications with the City employees to assess the level of impact to personnel, facilities, infrastructure, and the population and to identify resources available to respond to the incident • Determine the level of interruption to essential services, if any Questions to consider
• What location(s) or geographical areas have been affected? Is this likely to change? • How many people are threatened, affected, injured, or dead? • Are any City assets or facilities damaged?
• What response actions have already been taken?
• Have facility inspectors been called?
• Has the Operational Area EOC been activated?
• Has the REOC/SOC been activated?
• What other jurisdictions, agencies, and organizations are responding to the incident? • Which outside agencies have been contacted/have contacted the City? • What requests for the City resources have been or may be made by emergency responders? • What standby contracts exist to provide immediately needed staffing, equipment, or materials? • How will current and forecasted weather conditions affect the situation? Responsibilities
• Proclaim and/or ratify a local emergency and end of the emergency • Verify that emergency notifications have been made, including to the Solano County Operational Area EOC
o The EOC Director will ensure the Operational Area has been notified of the EOC activation
• Monitor executive issues (business and finance, media, information systems, risk management)
o Let the City’s operational managers coordinate the response in the field within their areas of expertise
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o At the executive level, watch for emerging issues related to overall continuity of operations, media issues, risk management concerns, and other enterprise-wide considerations
• Support the Public Information Officer (PIO) to develop and implement external messaging
o Brief the PIO as needed on policy issues
o The PIO will be responsible for reviewing the immediate situation and issues, developing a public information plan, and initiating external messaging • Anticipate resources available for the next 24 hours
• The City and Contract employees
• Equipment
• Facilities
• Contract services
• Ensure the development of an initial Action Plan
o The EOC, through the Planning Section, will develop initial response objectives that are specific, measurable, and achievable
o The Action Plan will be based on the assessment of the situation o The Policy Group will provide executive oversight to the EOC Director to develop incident objectives.
• Support risk communications
• Ensure that the PIO has initiated risk communication activities for the City employees and the public.
o Actions include:
 Media releases
 Social Media
 City websites
 Employee email
• Engage legal counsel as part of the emergency response effort o Stay apprised of legal issues as they emerge and consult with counsel as necessary and appropriate
• Host and accompany VIPs and government officials on tours of the emergency/disaster

Management Section The responsibilities of the Management Section are to effectively implement response and recovery activities and to efficiently manage resources. To meet these responsibilities, the Management Section directs the following overarching objectives:
• Provide overall management and coordination of the City’s emergency response and recovery operations • Support the Policy Group
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• Coordinate with appropriate federal, state, and other local government agencies, as well as private sector entities and volunteer agencies • Establish response priorities and resolve any conflicting demands for resource support • Prepare and disseminate emergency public information to inform, alert, and warn the public • Disseminate damage information and other essential data • Ensure that all EOC Sections are aware of and follow documentation procedures to recover all eligible disaster response and recovery costs • Review and approve the Action Plan The Management Section consists of the following ICS positions. Detailed position checklists are contained in Appendix C.

EOC Director Authority for managing EOC operations is delegated from the City Council to the City Manager as EOC Director. The EOC Director reports to the Policy Group. The Management Staff and General Staff Section Chiefs report to the EOC Director. The EOC Director has the overall responsibility of managing the emergency response in accordance with the guidance provided by the City Council. In concert with the EOC General Staff, the EOC Director sets priorities for response efforts and establishes coordination between the City and other emergency response agencies. During EOC activation, the EOC Director has the authority to authorize the expenditure of funds.

EOC Coordinator The EOC Coordinator is responsible for supporting EOC setup and initial operations. They monitor EOC internal management systems, coordinate with outside public jurisdictions and internal departments, and serve as an advisor to the EOC Director and General Staff. They provide information and guidance to the EOC Management Team and coordinate with the Solano County Operational Area EOC if a liaison is not assigned. The EOC Coordinator performs the responsibilities of the Safety and Security Officers if not assigned.

Legal Officer The Legal Advisor supports the Policy Group. The Legal Advisor prepares proclamations, emergency ordinances, and other legal documents and provides legal services as required. They maintain legal information, records, and reports relative to the emergency legal proceedings and participate as a member of the EOC Management Team.

Liaison Officer The Liaison Officer oversees activities of outside agency representatives in the EOC. They coordinate and staff requests from other EOCs for City representatives to other EOCs. They establish and maintain a central location for incoming agency representatives, providing workspace and support as needed. The Liaison Officer ensures guidelines, policy directives, situation reports, and a copy of Packet Page 708 of 1095Attachment 2 Page 75 of 457

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the EOC Action Plan is provided to Agency Representatives upon check-in. In conjunction with the EOC Coordinator, they offer orientations to VIPs and other visitors to the EOC.

Safety Officer The EOC Safety Officer identifies and mitigates safety hazards and conditions representing potential liability to the City during emergency operations. They ensure a safe working environment in the EOC and all facilities used to support EOC operations. They ensure that the EOC facility is free from any environmental threats (e.g., radiation exposure, air purity, water quality, etc.). The Safety Officer develops the Site Safety component of the EOC Action Plan. They support the Operations Section Chief and develop the ICS-215A, Safety Analysis Form, for the EOC Action Plan.

Security Officer The Security Officer is responsible for twenty-four (24) hour security of the EOC and supporting facilities. They coordinate all visits to the EOC and control access to the EOC and adjacent parking areas in accordance with policies established by the EOC Director.

Public Information Officer (PIO) The PIO reports to the EOC Director. The PIO conducts media monitoring and ensures that government officials, the media, and the public receive complete, accurate, and consistent information about the status of City emergency operations. The PIO also serves as the coordination point for all media contacts and releases.

Media Monitoring Unit The Media Monitoring Unit reports to the PIO and examines all forms of media, including social media, for incident information. They use the Information Collection Template in Appendix B to provide guidance on information elements. They monitor and identify rumors and provide intelligence-gathering support. If assigned by the EOC Director, the Unit assists the PIO.

Agency Representatives Agency Representatives are assigned to the EOC who may speak on behalf of their agencies within established policy limits. Agency Representatives facilitate requests to or from their agencies but typically do not directly act on or process resource requests. They are responsible for obtaining situation status information and response activities from their agencies and providing it to the EOC.

Operations Section The Operations Section is responsible for coordinating all response elements applied to the disaster or emergency. The Operations Section carries out the objectives of the EOC Action Plan and requests additional resources as requested. The Operations Section consists of the following ICS positions. Detailed position checklists are contained in Appendix C.

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Operations Section Chief (OSC) The OSC reports to the EOC Director. The OSC is responsible for executing the operational objectives identified in the EOC Action Plan. The OSC establishes the appropriate level of Branch/Division organization within the EOC Operations Section, continuously monitoring the effectiveness and modifying accordingly. They direct coordination of all field response operations and supervise operational functions assigned to the EOC, such as Fire, Law, Medical/Health, Care and Shelter, Public Works, and Building and Safety. They provide the Planning/Intelligence Section with field status reports and other incident information. The OSC determines resource requirements and provides them to the Logistics Section Chief. They conduct operations briefings for the EOC Director and other staff as required or requested.

Fire & Rescue Branch The Fire & Rescue Branch coordinates and prioritizes the assignment of fire, disaster medical, hazardous materials, and search and rescue resources for response operations. They mobilize and assign these resources through the Logistics Section, as necessary. They coordinate fire, hazardous material, and search and rescue mutual aid activities.

Law Enforcement Branch The Law Enforcement Branch reports to the OSC. They are responsible for alerting and notifying the public of the pending or existing emergency and activating all public warning systems. They coordinate movement and evacuation operations, law enforcement, and traffic control operations and provide security at incident facilities. The Law Enforcement Branch coordinates incoming law enforcement mutual aid resources. They assume responsibility for fatalities management if the County Coroner is delayed in responding.

Building and Engineering Branch The Building/Engineering Branch reports to the OSC. The Branch is responsible for inspection and re-occupancy processes for crucial city facilities. They provide engineering support as requested for response activities such as urban search and rescue. They direct the Public Works and Utilities and Debris Management Units to conduct safety assessments of damage to buildings, structures, and property within the City. They provide safety assessment information and statistics to the Damage Assessment Unit and are responsible for restoring City infrastructure that may have been deranged during a disaster. The Construction and Engineering Branch tags unsafe structures to enter or inhabit. They work with the City Attorney to condemn unsafe structures owners have abandoned and review City building codes and develop recommendations for building code changes.

Damage Assessment Unit The Damage Assessment Unit reports to the Building and Engineering Branch Director. The Unit provides an initial inspection of the entire City and reports locations of damaged structures, utilities, Packet Page 710 of 1095Attachment 2 Page 77 of 457

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roads, signaled traffic-controlled intersections, and facilities. They pay particular attention to special use/hazard areas such as government facilities, schools, utilities, and other special facilities. The Unit initiates requests for mutual aid building inspectors and structural engineers through the Logistics Section Chief. They prepare a plan for using Building Inspectors to ensure proper deployment and comprehensive coverage of the damaged area (additional Inspectors may be obtained under mutual aid).

Public Works/Utilities Branch The Public Works/ Utilities Branch reports to the OSC. The Branch is responsible for evaluating and assessing the safety and condition of roadways, bridges, and other public works infrastructure and restoring these systems to normal operation. They provide heavy equipment assistance to the Damage Assessment Unit. The Branch plans for and supervises emergency construction and repair of damaged roadways. For potential or actual flood incidents, they provide flood-fighting assistance, such as sandbagging, rerouting waterways away from populated areas, and river, creek, or streambed debris clearance. The Branch coordinates with privately owned public utilities such as PG&E to restore essential power, water, and other critical infrastructure services. The Branch will audit and ensure restoration of water service to City customers in accordance with the City's most recent Water Emergency Response Plan.

Debris Management Unit The Debris Management Unit reports to the Public Works/Utilities Branch Director. The Unit provides leadership and supervision for debris management and removal processes. They develop an incident-specific plan to estimate debris amounts, contract debris removal, transfer, and disposal, and monitor contractors providing debris management services. The Unit audits debris removal activities to ensure compliance with FEMA Public Assistance Program policies. The Unit audits debris removal activities in accordance with the City's most recent Disaster Debris Management Plan to ensure compliance with FEMA Public Assistance Program policies.

Care and Shelter/Animal Care Branch The Care and Shelter/Animal Care Branch reports to the OSC. The Care and Shelter/Animal Care Branch identifies community care and shelter needs. The Branch coordinates with the American Red Cross (ARC) and other emergency welfare agencies to identify, set up, staff, and maintain evacuation centers and mass care facilities for disaster victims. They work with the ARC to establish and operate shelters. The Care and Shelter/Animal Care Branch also coordinates animal care, rescue operations, and sheltering with Solano County Animal Services and the SPCA of Solano County. They coordinate with law enforcement and the Fairfield Police for pet evacuations and animal control issues, such as lost and strayed pets.

Planning Section The Planning Section collects, evaluates, and disseminates incident situation information and intelligence for the EOC, DOCs, and field response incident personnel. The Planning Section prepares Packet Page 711 of 1095Attachment 2 Page 78 of 457

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status reports, displays situation information, maintains the status of resources assigned to the incident, and prepares and documents the EOC Action Plan, based on Operations Section input and guidance from the Incident Commander/Unified Command. The Planning/Intelligence Section consists of the following ICS positions. Detailed position checklists are contained in Appendix C.

Planning Section Chief (PSC) The PSC reports to the EOC Director. The PSC directs the Planning Section to collect, analyze, display, and disseminate situation information, prepare situation status reports, and develop the EOC Action Plan. They provide for incident documentation collection and maintenance. The PSC supports developing incident analytical tools such as GIS maps and databases. They are responsible for advanced planning for complex, long-duration incidents. The PSC leads the After-Action Review (AAR) process.

Situation Unit The Situation Unit reports to the PSC. They collect, organize, and analyze incident information from all sources. They develop and provide situational awareness based on the evaluation of data. The Situation Unit develops status reports, generates databases, creates displays for dissemination to the EOC and other organizations. They evaluate field status reports and incident action plans provided by the Operations Section. The Situation Unit works to provide a common operating picture (COP) to develop the EOC Action Plan.

Documentation Unit/Message Center The Documentation Unit/Message Center reports to the PSC. The Documentation Unit/ Message Center maintains an accurate and complete record of significant disaster events. They support the EOC organization by setting up and maintaining files, journals, and special reports. The Unit collects and organizes written Action Plans, forms, logs, journals, and reports at the completion of the operational period. They activate and operate a Message Center at the EOC, assigning appropriate internal and external message routing. The Unit provides documentation and copying services to EOC staff. They compile, copy, and distribute the EOC Action Plans and AARs.

Resource Status Unit The Resource Status Unit maintains a constant awareness of the location and readiness for resources ordered, deployed, or demobilized in support of incident operations. They oversee the development and maintenance of resource status boards in the Logistics Section. They coordinate with the other units in the Logistics Section to capture and centralize resource status information.

Demobilization Unit
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The Demobilization Unit (DMOB) is responsible for preparing the Demobilization Plan and schedule. The Demobilization Unit Leader assists the Command and General Staff in ensuring an orderly, safe, and efficient movement of personnel and equipment from the incident. They coordinate with the Documentation Unit to collect all incident-related forms and historical records of staff prior to demobilizing.

GIS Unit The GIS Unit determines and establishes GIS production priorities. The GIS Unit converts requests into geospatial products quickly and effectively. They anticipate requirements and needs and assemble or prepare supporting referential data. The GIS Unit locates and secures needed database information to support production goals. They operate specialized GIS production systems.

Logistics Section The Logistics Section is responsible for all service support requirements needed to facilitate effective and efficient EOC and incident management, including ordering resources from off-incident locations. The Logistics Section provides facilities, security, transportation, supplies, equipment maintenance and fuel, food services, communications and information technology support, and emergency responder medical services, including vaccinations.

Logistics Section Chief (LSC) The Logistics Section Chief (LSC) reports to the EOC Director. They supervise the Logistic Section and work closely with the OSC to determine resource requirements and act to meet them. The LSC supervises technical communications and supports the development of the Emergency Communications Plan. They are responsible for resource tracking and demobilization.

Supply/Procurement Unit The Supply/Procurement Unit reports to the LSC. They are responsible for resource management. They identify sources and order incident expendable materials and equipment. They prepare and sign equipment rental agreements in conjunction with the Finance Section. They maintain resource requests and assignments records and manage mutual aid processes. They identify and provide support for staging areas and maintain records of work location activities and resources used.

Donations/Volunteers Unit The Donations/Volunteers Unit reports to the LSC. They provide staffing resources requested in support of the EOC and Field Operations. They receive and process all incoming requests for personnel and volunteer support, identify, recruit, and register volunteers, and support the City Clerk to affirm volunteers as DSWs. They administer all personnel matters relating to hiring/releasing non-permanent personnel supporting incident response and recovery, manage travel requests, and coordinate travel arrangements for personnel supporting operations either in the field or EOC.

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Transportation Unit The Transportation Unit reports to the LSC. They provide all ground transportation during an incident. In conjunction with providing transportation, they are also responsible for maintaining and supplying vehicles, keeping usage records, and developing incident traffic plans.

Personnel/Food Unit The Personnel/Food Unit reports to the LSC. They provide staffing resources requested in support of the EOC and Field Operations. They receive and process all incoming requests for personnel and volunteer support, identify, recruit, and register volunteers, and support the City Clerk to affirm volunteers as DSWs. They administer all personnel matters relating to hiring/releasing non-permanent personnel supporting incident response and recovery, manage travel requests, and coordinate travel arrangements for personnel supporting operations either in the field or EOC. They are also responsible for determining feeding and cooking facility requirements at all incident facilities, menu planning, food preparation, serving, providing potable water, and general maintenance of the food service areas.

Communications Unit The Communications Unit reports to the LSC. They are responsible for effective communications planning as well as acquiring, setting up, maintaining, and accounting for internal and external communications equipment. They prepare the Emergency Communications Plan.

Finance Section The Finance Section is established when incident management activities require EOC support to specific financial and other administrative services. Functions that fall within the scope of the Section are recording personnel time, maintaining vendor contracts, compensation, and claims, and conducting overall cost analysis for the incident. Records maintained by the Finance Section are vital to process incident cost recovery action through the State and FEMA.

Finance Section Chief (FSC) The Finance Section Chief (FSC) reports to the EOC Director. They are responsible for developing a comprehensive understanding of the incident/situation from a financial perspective. They establish and maintain overall finance requirements (e.g., source of funds, different agency spending authorities, documentation requirements, etc.). They identify specific finance requirements of each operational period and implement them in accordance with the City's fiscal policy.

Cost Accounting Unit The Cost Accounting/ Unit Leader reports to the FCS. They collect cost information, perform cost-effectiveness analysis, and provide cost estimates and cost savings recommendations.

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Purchasing Unit The Purchasing Unit is responsible for paying vendors for contracted equipment and services. They establish and maintain a purchasing system. They review all emergency purchasing procedures. They prepare and sign contracts as needed, ensuring concurrence from the Finance Section Coordinator. They ensure that all contracts identify the scope of work and specific site locations Time Unit The Time/Cost Recovery Unit reports to the FSC. Their primary responsibilities are ensuring that daily personnel time recording documents, including any overtime hours, are prepared and maintained and establishing equipment time recording activity at appropriate locations. They also compile accurate records of emergency expenditures to support recovery operations.

Compensation/Claims Unit The Compensation/Claims Unit reports to the FSC. They coordinate risk management activities with appropriate insurance policy providers for general liability, property and casualty, cybersecurity, and active shooter coverages. They process claims made against the City as a result of an incident. They collaborate with the Safety Officer and the Legal Officer to ensure claims are directed to the Compensation/Claims Unit. They establish a claims phone-in number and arrange with the PIO to inform the media. In complex incidents, they will determine the need for engaging compensation for injury and claims specialists.

Recovery Unit The Recovery Unit determines the impacts of the emergency requiring recovery planning and initiates recovery-planning meetings with appropriate individuals and agencies. They develop the initial recovery plan and strategy for the City. They ensure that all relevant agencies are kept informed and have the opportunity to participate in the recovery planning process. They develop the strategy to transition from recovery planning in the EOC to a broader post-emergency recovery effort.

EOC Safety and Security The EOC Coordinator ensures all necessary security and access controls and safety measures are provided at the EOC and other alternate facilities. If EOC activation is due to an earthquake, they will ensure that all building safety inspection and reentry procedures have been followed before using the facility. The City Building Inspectors will arrange for EOC inspection and damage assessment on a priority basis. The EOC Coordinator will ensure that the evacuation plan for the EOC facility is posted and briefed if an evacuation is ordered.

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4.7 Emergency Communications EOC staff typically communicate with external organizations using the telephone and the internet. Emergency communications systems available to EOC staff include.

4.7.1 Amateur Radio The Solano County Auxiliary Communication System (ACS) is the volunteer-run amateur radio service attached to the EOC. During an emergency, especially one that has disabled telephone and internet systems, ACS can contact other EOCs and dispatch centers throughout the area. Procedures below to send messages utilizing XXX:
• Incoming messages:
o XXX completes a Message Form and brings it to Management Section for tracking
o The Management Section forwards the message to its intended recipient(s) • Outbound messages:
o EOC staff member fills out a Message Form, including recipient(s) and message o Sender forwards the Message Form to the Management section o The Management Section logs and forwards the message for transmission

4.8 Information Management Incident situation status, operational objective, resource tracking, and other information will be shared within the EOC by using display boards and various charts mounted on the facility's walls. Large-scale, pre-printed ICS forms are ideal for this purpose. Additionally, the EOC Director will assign the Planning Section to update an Incident Briefing (ICS 201) on a continual basis to provide routine briefings to EOC staff for collective situational awareness. The ICS 201 should be shared with Field Incident Command Posts and the Operational Area. The ICS 201 will contain at a minimum:
• Operational period duration
• Operational objectives and their status
• Current location and status of resources
• Requests for resources from other agencies
• Key leadership status information
• Relevant maps
• Essential information to support the public The Situation Unit must ensure that all displays are frequently and accurately updated to ensure information conflicts do not arise.

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Information Collection, Analysis, and Dissemination The EOC will use the Information Collection Plan in Appendix B to develop and maintain situational awareness and track situation status to manage information effectively. The Situation Status Report will provide City staff and other EOCs with current information regarding the operability of City facilities and ongoing response and recovery operations.

Situational Awareness Situational awareness refers to identifying, processing, and comprehending the critical elements of information about what is happening as a result of an incident or with respect to a specifically assigned mission. More simply, situational awareness means knowing what is going on around you. Situational awareness is critical for the effectiveness of decision-making in both field operations and the EOC and is essential for ensuring the safety of responders and the public. During an emergency, the EOC Director will convene briefings regularly. At that time, the EOC staff will attend and provide verbal and/or written summaries of existing problems, actions taken, priorities, timetables, and potential for new issues for incorporation into the Action Plan. The situational awareness approach will take the form of consolidating situation reports, obtaining supplemental information, and preparing maps and status boards.

Incident Briefing Incident Briefing, ICS Form 201, reports are essential to providing a picture of the developing emergency and response efforts. They are to be completed by the first-person setting up the EOC for the initial shift and updated by the Planning Section for subsequent shifts. Internal incident updates should be made frequently as information is collected and the extent and potential duration of the incident become clear. An initial report to City leadership and staff should be made within the first thirty (30) minutes following an emergency. Reporting should continue as long as the EOC is activated or as circumstances warrant. Within four (4) to eight (8) hours, a confirmation and update of the initial Incident Briefing should be made, including a preliminary damage assessment and the status of City response operations. 4.9 Public Information The Public Information Officer (PIO) may need to send messages to large numbers of City residents and visitors during an emergency. Depending on the circumstances and the desired effect, s/he can do this through several communication channels. All depend on a certain level of working infrastructure (power, phones, internet), which means their usefulness may be limited in a major disaster. The City’s press conference location is City Hall. One of the challenges of having multiple channels for addressing the public is keeping messaging consistent among them. The EOC PIO must continually ensure that the information available on all Packet Page 717 of 1095Attachment 2 Page 84 of 457

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the public communication avenues (media releases, website, social media, interviews, etc.) is consistent and mutually supporting. When the EOC is activated, all social media messaging must go through the EOC Director for approval.

4.9.1 City Website The City website is the City’s official contact space on the internet and is controlled by the City Manager’s Office. In an emergency, a City website administrator will add “Emergency Information” in the City’s “News” section, located in the middle portion of the City’s homepage. This page is available to the PIO for whatever emergency-related information needs to be posted. Only trained City employees may alter the website, with a limited number of personnel granted access as a “superuser” – thus granting them the ability to change all website pages. City “superusers” are listed in the EOC Management Section Resource Binder and updated as needed by the Emergency Manager. The City PIO will also have a current list of superusers. The City Manager’s Office maintains the list of people who have been trained to use the content management system that controls the website’s content. The PIO should make sure that at least one of those people is available during all EOC operating hours.

Guidelines for website postings:
• The City website will be the most comprehensive record of information released to the public regarding the emergency • It should be updated every time new information is released through any channel • A website visitor must be able to easily determine what information is current and what’s been superseded, and this may require the use of sub-pages for old messages as well as date/time updates posted in the news headlines • Use pictures, maps, and infographics whenever appropriate • Take advantage of established web concepts (such as FAQs) to deliver public information quickly and clearly • Link to data published by other agencies or groups rather than duplicating that information on the City website

4.9.2 Social Media The City maintains the following social media presence. The City’s PIO will deliver emergency information throughout the following media:
• Facebook page(s): https://www.facebook.com/cityoffairfield/ • YouTube channel: https://www.youtube.com/watch?v=4uIKcU78a9c The City’s PIO controls the City’s online communications while under the supervision and approval (as needed) of the City Manager’s Office. During an emergency, all online communications channels Packet Page 718 of 1095Attachment 2 Page 85 of 457

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will be used in concert under the direction of the EOC PIO. As with any other public information releases, the PIO will coordinate posts to any of these accounts through the EOC Director prior to release. Other City social media pages (as listed below) will be encouraged to follow updates on the City’s Facebook and YouTube channels and share those postings as they become available. The City’s PIO must review and approve any messages sent, which are different messages from those maintained on the City’s website, Facebook, and YouTube accounts. The PIO will evaluate the usefulness of sharing emergency-related posts from other official social-media feeds (such as those controlled by the county, neighboring cities, the Red Cross, etc.) as the emergency develops. Such cross-posting exposes official information to more eyes and provides fresh content in between the City messages. Other City social media account that made be used for information distribution includes the following:
• https://www.facebook.com/firefairfieldca/
• https://www.facebook.com/FairfieldPolice/
• https://twitter.com/fairfield4fun?lang=en
• https://twitter.com/fairfieldfire?lang=en
• https://twitter.com/FairfieldPolice?ref_src=twsrc%5Egoogle%7Ctwcamp%5Eserp%7Ctw gr%5Eauthor

4.10 Resource Management When activated, the City EOC establishes priorities for resource allocation during an emergency. All City resources are considered part of a pool, which the EOC may allocate to fulfill priority missions. Each department retains control of its non-assigned resources until released for an emergency assignment by the EOC. Resource Requests will be made through one of the following processes:
• Discipline-specific (usually Fire and Law) mutual aid systems: Requests for resources that are normally within the inventories of the mutual aid system will go from local coordinator to Operational Area, Mutual Aid Coordinator to the Regional Mutual Aid Coordinator. • All other resource requests will be made through the Logistic Section to determine if the resource is available internally or other more appropriate sources within the OA. Resource requests for equipment, personnel, or technical assistance not available to the City should be requested from OA EOC. Once the request is coordinated, approved and resources deployed, the Resource Status Unit, in coordination with various Operations Branches, is responsible for tracking the resources. Resource requests from the EOC to the OA may be verbally requested and then documented. Once received, available resources will be allocated to the requesting City department. If requests for a Packet Page 719 of 1095Attachment 2 Page 86 of 457

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specific resource exceed the supply, the available resources will be allocated consistent with the priorities established through the action planning process. The Section Chiefs in the EOC are responsible for ensuring that priorities are followed.

4.11 Support to Populations with Disabilities and
Other Access and Functional Needs The City Manager’s Office, in conjunction with the City’s Community Development and the City Manager’s Office, in conjunction with the City’s Community Development and Community Services - Parks and Recreation Department, will ensure the coordination of services for people with disabilities and others with access and functional needs, to ensure the City complies with the ADA Amendments Act. The City will also coordinate with the Solano County Department of Health and Social Services to identify people with disabilities and others with access and functional needs that may need assistance in the event of a disaster. The City strives to ensure that every facility, activity, benefit, program, and service operated or funded by the City is fully accessible to and useable by people with disabilities and access and functional needs per the ADA, as well as other federal, state, and local codes, and disability rights laws. Appendix K provides the location, points of contact, phone numbers, and additional information about the following facilities that house, support, or provide services to populations with disabilities and other access and functional needs. • Dialysis centers
• Assisted living and skilled nursing facilities
• Schools

4.12 Recovery Operations Framework Recovery includes restoring and strengthening key systems and resource assets that are critical to the economic stability, vitality, and long-term sustainability of the communities themselves. These include health (including behavioral health) and human services capabilities and networks, public and private disability support and service systems, educational systems, community social networks, natural and cultural resources, affordable and accessible housing, infrastructure systems, and local economic drivers. Appendix I provides information on the City’s recovery framework.

4.13 After-Action Reports After-Action Reports (AARs) should be prepared after any EOC activation or when appropriate to analyze an incident. The EOC Director is responsible for conducting the AAR process. The purpose of an AAR is to analyze response efforts, identify strengths to be maintained and built upon, identify areas for further improvement, and to support the development of corrective actions. See Appendix H for the AAR template.

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5. Plan Development, Distribution, and
Maintenance The City’s EOP will be reviewed and revised by the Director annually. The Director for the City is the City Manager. They are assisted in their responsibilities by the Emergency Services Coordinator (ESC). The ESC will coordinate the compilation of information and update the EOP to reflect any applicable changes that are made. 5.5 Plan Updates Individual departments are responsible for updating and revising their departmental procedures regularly and submitting those updates to the Fire Chief, who will incorporate them into the EOP. These updates should include new information (e.g., an update of phone numbers and revisions of relevant standard operating procedures or positions). All changes to the EOP will be documented in the record of revisions table. Changes to the EOP will be distributed to the City departments shown on the Plan Distribution list. Significant modifications to the EOP will be submitted to the City Manager for approval or recommendation for review by the City Council. Evaluating the effectiveness of the EOP involves capturing information from training events, exercises, and real-world incidents to determine whether the goals, incident objectives, decisions, and timing outlined led to a successful response. This process may indicate that deficiencies exist. The City staff should discuss the shortcomings and consider assigning responsibility for generating remedies. Remedial actions may involve revising planning assumptions and operational concepts, changing organizational tasks, or modifying organizational or administrative elements such as checklists or templates. Remedial actions may also include providing refresher training for EOC personnel. The EOP should be reviewed and updated annually internally by the City staff and whenever the following occurs:
• A major incident
• A change in operational capabilities or resources (e.g., policy, personnel, organizational structures, management processes, facilities, equipment) • A formal update of planning guidance or standards
• A change in the acceptability of various risks

5.6 Plan Testing, Training, and Exercises Maintenance of the EOP and evaluating its effectiveness involves using training and exercises and evaluating actual incidents to determine whether goals, decisions, and timing outlined in the plan led to a successful response.

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The City has developed a matrix of training for personnel who may be required to respond to an emergency incident in the City. Individual departments are responsible for coordinating and executing training or sending employees to attend appropriate training programs. Table 5.1 contains recommended staff training by assignment. When a new City employee is hired, Human Resources will notify the employee of any required training and the need to contact the Police and Fire Department Training Offices or Human Resources (for all other City employees) to coordinate. Although some of the ICS training courses below are available online through the FEMA’s Emergency Management Institute Independent Study Program, others require attendance in a classroom setting. Live training deliveries provide a much richer environment for learning and sharing important information. The following table delineates the City’s training standards for those with designated emergency roles:

Table 5.1: Recommended Emergency Management Training

NIMS/SEMS/ICS
Training ICS 100: Introduction ICS 200: Basic ICS 300: Intermediate ICS 400: Advanced ICS 402: Overview for Executives & Senior Officials IS 700: National Incident Management System -Awareness IS 701.A: NIMS Multiagency Coordination Systems IS 702.A: NIMS Public Information Systems IS 706: NIMS Intrastate Mutual Aid IS 800: National Response Plan SEMS G606: Orientation SEMS G775: Emergency Operations Center SEMS G191: ICS/EOC Interface Workshop SEMS: EOC Section-Specific Training City Council X X All City Staff X X
Disaster Service
Worker Volunteers X X X
Floor Monitors X X
First Responders X X X X X X
EOC Staff X X X X X X X X X
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EOC Command and
General Staff X X X X X X X X X X X X
Public Information
Officers X X X X X X X X X X X X According to the U.S. Department of Homeland Security NIMS Training Program (September 2011), emergency management and response personnel should refresh their mandated NIMS training every three (3) years in conjunction with participating in exercises and real events. Short of real-world operations, exercises are the best method of evaluating the effectiveness of a plan. They also provide a valuable tool in training emergency responders and other City staff to become familiar with the procedures, equipment, and systems they use or manage in emergencies. Exercises must be conducted regularly to maintain readiness. Table 5.2 provides a recommended schedule of exercise for City staff.

Table 5.2: Recommended City-wide Exercise Schedule
Frequency Type Participants
Annually Evacuation Drills of All City-
Owned Facility All employees
Annually Tabletop or Functional Exercise Emergency
operations staff
Every 3 years
or as available
Full-Scale Exercise Emergency
operations staff

5.7 After Action Review After every exercise or incident, an after-action review should be conducted, and an After-Action Report/Improvement Plan (AAR/IP) should be completed. The AAR/IP has two (2) components: 1) an AAR, which captures observations and recommendations based on incident objectives as associated with the capabilities and tasks, and 2) an IP, which identifies specific corrective actions, assigns them to responsible parties, and establishes targets for their completion. The EOC Committee is responsible for developing the AAR/IP and convenes participants to discuss action items and solicit recommendations for improvements.

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Appendix A. Acronyms
AAR After-Action Report
AAR/IP After-Action Report/Improvement Program
ACS Auxiliary Communications System
ADA American with Disabilities Act
ADAA ADA Amendment Act
AFB Air Force Base
ARC American Red Cross
Cal OES
California Governor’s Office of Emergency
Services
CalWARN
California Water/Wastewater Agency
Response Network
CAP Common Alert Protocol
CERT Community Emergency Response Team
CISA
Cybersecurity and Infrastructure Security
Agency
CLERS California Law Enforcement Radio System
CNRFC California, Nevada River Forecast Center
COOP Continuity of Operations Plan
COP Common Operating Picture
CSWC California State Warning Center
CWIRS County-wide Interoperable Radio System
DMA 2000 Disaster Mitigation Act of 2000
DMOB Demobilization Unit
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DOC Department Operations Center
DWr California’s Department of Water Resources
DSW Disaster Service Worker
EAS Emergency Alert System
EMAC
Emergency Management Assistance
Compact
EOC Emergency Operations Center
EOP Emergency Operations Plan
ESC Emergency Services Coordinator
FAST Functional Assessment Service Teams
FCC Federal Communications Commission
FCO Federal Coordinating Officer
FEMA Federal Emergency Management Agency
FSC Finance Section Chief
GETS
Government Emergency
Telecommunications System
HSPD Homeland Security Presidential Directive
IAP Incident Action Plan
IC Incident Commander
ICS Incident Command System
IPAWS Integrated Public Alert and Warning System
LHMP Local Hazard Mitigation Plan
LSC Logistics Section Chief
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MAC Multi-Agency Coordination
NAWAS National Warning System
NFPA National Fire Protection Association
NGO Non-Governmental Organization
NIMS National Incident Management System
NOAA
National Oceanic and Atmospheric
Administration
NRF National Response Framework
NRT National Response Team
NWS National Weather Service
OA Operational Area
OAFN Office for Access and Functional Needs
OARRS
Operational Area Response and Recovery
System
OSC Operations Section Chief
PETS
Pets Evacuation and Transportation
Standards Act of 2006
PG&E Pacific Gas and Electric
PIO Public Information Officer
PPD Presidential Policy Directive
PSC Planning Section Chief
PSPS Public Safety Power Shutoff
RACES Radio Amateur Civil Emergency Services
REOC Regional Emergency Operations Center
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SCO State Coordinating Officer
SEMS
Standardized Emergency Management
System
SFHA Special Flood Hazard Area
SOC State Operations Center
SOG Standard Operating Guide
SOP Standard Operating Procedure
VBDs Vector-borne diseases
VOAD Volunteer Organizations Active in Disasters
WARN Warning, Alert, and Response Network
WEA Wireless Emergency Alerts
WEA Wireless Emergency Alert
WPS Wireless Priority Service
WUI Wildland Urban Interface
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Appendix B. Information Collection Plan This Appendix describes EOC information collection and management processes for an incident that requires EOC activation. The information collection plan is a tool that describes the types of information that may be gathered and shared for senior leaders, emergency managers, EOC staff, and Incident Commanders to understand the situation and make decisions regarding detailed response priorities and resource allocations. Table B-1 provides a template for an information collection plan that supports systematically developing situational awareness of the magnitude and effects of an incident. This information collection plan template can be modified for each incident dependent upon its level and phase of response.

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Table B.1 Information Collection Plan

Critical Information Specific Information Methodology/Source Responsible Entity
Product Timeline

1. Boundaries of
incident area (at
risk populations,
fire, flooding,
HAZMAT spill)
• Geographic limits
of damage
• Description of the
severity of damage
• Estimated number
of people inside
incident boundaries
• On-scene reports
• Social media
• Media
• Assessment teams
• Remote sensing
• Aerial/waterborne
reconnaissance
• GIS

• First
responders
• GIS impact
maps
• SITSTAT
Report
• Incident
Briefing ICS
201

Initial
estimate
within 2
hours of EOC
activation and
updated every
operational
period

2. Access points to
incident areas
• Location of access
points
• Credentials needed
to enter
• Best routes to
approach the
incident area
• First responders
• Aerial
reconnaissance
• GIS

• Incident
Commander(s)
• Unified
Command
• GIS maps
• Displays
• Incident
Briefing ICS
201

Initial
estimate
within 2
hours of EOC
activation and
updated every
operational
period

3. Jurisdictions
impacted
• Counties, cities,
towns, and special
districts affected by
the incident
• USGS Pager
• National Weather
Service
• Cal OES Coastal
REOC
• Operational Area
EOC
• Other EOCs
• Cal OES
• Solano County
OES
• Liaisons
• SITSTAT
Report
• Incident
Briefing ICS
201
• Media releases
As soon as
possible post-
incident and
ongoing as
required
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Critical
Information Specific Information Methodology/Source Responsible Entity Product Timeline

4. Impacts to staff
and population
• Casualties
• Populations in life-
threatening situations
• Number of evacuees
• Numbers without
critical lifeline
infrastructure
• City staff
• First responders
• Reports from
populations
• News media
• Social media
• HAZUS
• Incident
Commander(s)
• Unified
Commands
• City DOCs
• Operational
Area
• GIS impact maps
• SITSTAT Report
• Incident Briefing
ICS 201
• Media releases

Initial
estimate
within 2
hours and
updated
every
operational
period

5. Hazard-specific
information on
toxic and
radiological
issues. Safety
hazards
• Extent of fires
• Actual or potential for
release of hazardous
materials
• Affected locations and
what they contain
• Personal safety issues
• Public health concerns
• Staff
• First responders
• BAAQMD
• Assessment teams
• News media
• Social media

• City Staff
• First
responders
• ICs
• Unified
Commands
• Private
industry

• GIS products
depicting actual
or potential
threats
• SITSTAT Report
• Incident Briefing
ICS 201
• Media releases
• Safety
briefing/messages
Initial
estimate
within 2
hours and
updated
every
operational
period

6. Weather • Forecast post-incident
conditions and
implications for
impeding operations
• National Weather
Service
• EOC Planning
Section
• SITSTAT Report
• Incident briefing
ICS 201
• Safety Briefings/
messages
As soon as
possible
post-
incident and
ongoing as
required

7. Status of City
resources • Operability of
roadways, water
systems, Public Works
equipment
• City departments
report
• Department
directors
• DOC Planning
Sections
• SITSTAT Report
• Incident briefing
ICS 201

As soon as
possible
post-
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Emergency Operations Plan

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• Availability of City
staff
• DOC action plans/
situation status
reports
incident and
ongoing as
required
Critical
Information Specific Information Methodology/Source Responsible Entity Product Timeline

8. Damage
assessments and
initial needs
• Status of damage
assessment teams
• Assessment status
of critical facilities
maintenance yards,
and operations
centers
• Description of
incidents requiring
immediate response
(life safety)
• On-scene reports
• Incident commands
• Aerial reconnaissance
• Media
• Social media
• Incident
Commander(s)
• City staff
• GIS maps
• SITSTAT Report
• Incident Briefing
ICS 201 Form

Initial
estimate
within 1
hour and
updated
every 6
hours

9. Status of power
and water
• Numbers of
community without
power/water and
expected
restoration times
• Pacific Gas and
Electric
• City Water Division
• Fairfield-Suisun
Sewer District
• City Public
Works
• Utility Status
Report
• SITSTAT Reports
Initial
estimate
within 1
hour and
updated
every 6
hours

10. Status of
communications
/ IT systems
• Status of radio
systems
• Status of
telecommunications
• Internet service
providers/phone
company
• IT
• County EOC
• IT Department
• Logistics
Section
• SITSTAT Report
• Incident Briefing
ICS 201
Initial
estimate
within 1
hour and
updated
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Emergency Operations Plan

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service including
internet
• Reliability of
cellular service
• Status of
notification
systems
• Status of City
social media sites
•

• News media/open
sources
• Social Media
• Incident
Communications
Plan ICS 205

every 6
hours
Critical
Information
Specific
Information Methodology/Source Responsible
Entity Product Timeline

11. Status of
transportation
systems
• Status of roadways
and bridges
• Status of mass
transportation
systems
• Status of airports
• On-scene reports
• Public Works
• Caltrans
• Bay Area Ferry
• MTC/511
• Aerial reconnaissance
• Media
• EOC
Operations
and Planning
Sections
• City DOCs
• SITSTAT Report
• Incident Briefing
ICS 201 Form
• Safety
briefings/messages
Initial
estimate
within 4
hours and
updated
every
operational
period

12. Status of
Emergency
Operations
Center
• Status of
functionality
• Level of activation
• Level of staffing
• Ability to conduct
sustained
operations
• Operational Area
• Building Department
• IT Division
• HR Division
• EOC Director

• SITSTAT Report
• Organization
Assignment List
ICS 203
Initial status
within 1
hour and
updated
every
operational
period
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Emergency Operations Plan

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13. Status of City
and other
critical
infrastructure
and facilities
• Functionality of
City facilities
• Capability to
support operations
• Estimate of
resources needed to
restore operations
• On-scene reports
• Assessment teams
• Remote sensing
• Aerial
reconnaissance
• Media reports

• Public Works
• City DOCs
• PG&E

• SITSTAT Report
• Incident Briefing
ICS 201
• Safety
briefings/messages
Initial
estimate
within 4
hours and
updated
every
operational
period

14. Status of fueling
locations and
available fuel
• Location and
availability of fuel
• Amount of fuel
available for
emergency
operations
• California Energy
Commission
• Fuel suppliers
• Local fuel retailers
• EOC
Operations
Section
• SITSTAT Report
• Incident Briefing
ICS 201
• GIS maps
Initial
estimate
within 4
hours and
updated
every
operational
period

15. Status of key
staff /staff
issues
• Well-being,
location and
contact information
of City Council and
key City staff
• HR Division
• Notification systems
• Key staff • SITSTAT Report
• Incident Briefing
ICS 201
• Organization
Assignment List
ICS 203
Initial
estimate
within 2
hours and
updated as
necessary
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Emergency Operations Plan

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Emergency Operations Plan

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Appendix C. EOC Operations & Position Job
Aids/Checklist
Under the EOC Organization, select City Staff are organized into functional sections under the ICS. Authority for managing EOC operations is delegated from the City Council to the City Manager as EOC Director and from the EOC Director to the Sections. Upon conclusion of the emergency, normal lines of authority and reporting are restored and a transition from a response / recovery mode to normal operations will occur. Figure C-1 provides a notional EOC Team Organization Chart.

The Call Center will be established during EOC activation at the Fire Department Headquarters.

Instructions for setting up the Call Center are contained in the EOC Call Center Activation Checklist, which is maintained separately.

C.3 EOC Organization The EOC is organized along with strict ICS/Firescope structures. The staff positions are filled based on the severity and response requirements dictated by the incident. The EOC at the Fire Department Headquarters Building is “hot” with workstations set up with computers, phones, and job aids/supplies. Figure C.2 depicts a typical EOC layout at the Fire Department Headquarters. The actual configuration will depend on the number of staff assigned and the location of the EOC. During all but the most complex incidents, some staff, such as the Legal Advisor, may work outside the EOC either remotely or from their regular City offices.

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Emergency Operations Plan

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Emergency Operations Plan

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Figure C-1: EOC Organization
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Emergency Operations Plan

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C.4 EOC Layout/Setup

Figure C-2: EOC Layout
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C.5 EOC Position Job Aid / Checklists
This section identifies the full complement of positions within the EOC and specifies the staff reporting hierarchy. Individual Position Job Aid / Checklists for the following are detailed:

1. EOC Director

2. EOC Coordinator

3. Legal Advisor

4. Liaison Officer

5. Public Information Officer (PIO)

6. Media Monitoring Unit

7. Agency Representatives

8. Operations Section Chief

9. Law Enforcement Branch

10. Fire and Rescue Branch

11. Care and Shelter Branch

12. Building and Engineering Branch

13. Damage / Safety Assessment Unit

14. Debris Management Unit

15. Public Works / Utilities Unit

16. Planning/Intelligence Section Chief

17. Situation Status Unit

18. Documentation Unit

19. Resources Unit

20. Demobilization Planning Unit

21. GIS Unit

22. Logistics Section Chief

23. Supply/Procurement Unit

24. Donations/ Volunteers Unit

25. Transportation Unit

26. Communications/IT Unit

27. Personnel / Food Unit

28. Finance / Administration Section Chief

29. Accounting Unit

30. Time Unit

31. Compensation / Claims Unit

32. Purchasing Unit

33. Recovery Unit

The checklists include responsibilities for both immediate and sustained response.

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Emergency Operations Plan

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Emergency Operations Plan

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EOC Director
Responsible for leading the staff in the EOC and directing/coordinating with directors in other City DOCs

ELEMENTS INCLUDE:
• Overall management and coordination of emergency response and recovery operations • Oversee and manage all Sections in the EOC
• Coordinate and liaison with appropriate federal, state, county government, private, and volunteer entities
• Establish priorities and resolve demand conflicts
• Establish appropriate EOC staffing level
• Continuously monitor organizational effectiveness and make appropriate changes • Exercise overall management responsibility for the coordination between emergency response agencies in the jurisdiction
• Alongside General Staff, set jurisdictional priorities for response • Ensure all department/agency actions support established EOC priorities • Ensure that inter-agency coordination is accomplished effectively • Prepare and disseminate emergency public information, other essential information, and data about impacts and damage

Reports To:

Policy Group/City Council
Operational Area EOC Director

Supervises:

MANAGEMENT STAFF GENERAL STAFF
EOC Coordinator Operations Section Chief/Coordinator
Legal Advisor Planning/Intelligence Chief/Coordinator
Liaison Officer Logistics Section Chief/Coordinator
Public Information Officer Finance Section Chief/Coordinator Packet Page 744 of 1095Attachment 2 Page 111 of 457

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Emergency Operations Plan

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Plans and Reports:
• EOC Action Plan – Review and approval
• Advance Plan(s) – Review and approval
• Demobilization Plan – Review and approval
• Press releases – Review and approval
• Other reports – Review and approval

Forms and Guides:
• City EOP
• Position Job Aids
• All ICS Forma
• Planning P
• Recovery Plan/Project Management Plan

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Determine the appropriate level of activation based on known situation Mobilize/recall appropriate personnel to the EOC for initial activation Respond immediately to EOC site and determine operational status Obtain briefing from available sources
Ensure that EOC is properly set up and ready for operations Ensure that EOC check-in procedure is established
• FORM: ICS-211
• FORM: ICS-205A
Ensure that EOC organization and staffing chart is posted and completed • FORM: ICS-207
Determine needed EOC sections, assign Section Chiefs and ensure sections are adequately staffed
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Emergency Operations Plan

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• Operations Section Chief
• Logistics Section Chief
• Planning/Intelligence Section Chief
• Finance Section Chief
Determine needed Management Staff positions and ensure they are filled as soon as possible
• EOC Coordinator
• Public Information Officer
• Liaison
• Legal Advisor
Ensure telephone and/or radio communications with other EOCs/DOCs are established and functioning
Schedule the initial EOC Action Planning Meeting
Alongside General Staff, determine what representation is needed at the EOC from other emergency response agencies
Assign a liaison officer to coordinate outside agency response to the EOC, and if needed, assist in establishing an Inter-Agency Coordination Group

Response:
Monitor General Staff activities to ensure appropriate actions are being taken Alongside Public Information Officer, develop public information guidance. Conduct news conferences and review media releases for final approval. Follow the established procedure for public information
Ensure Liaison Officer is providing and maintaining effective inter-agency coordination Based on status reports, establish initial strategic objectives for the EOC Alongside Management Staff, prepare EOC objectives for the initial Action Planning Meeting
• FORM: ICS-202
Convene Initial Action Planning meeting. Ensure that all Section Chief/Coordinators, Management Staff, and key agency representatives are in attendance Ensure appropriate Action Planning procedures are followed. Refer to EOP Appendix F.

Ensure meeting is facilitated appropriately by the Planning/Intelligence Section, and consensus among EOC Coordinator, PIO, and Section Chiefs/Coordinators on objectives for the forthcoming operational period
Assess the situation, define problems, set priorities, and establish strategic and SMART objectives for the response/recovery period
Determine the Operational Period time frame (i.e., 6, 8, or 12-hour shifts) Packet Page 746 of 1095Attachment 2 Page 113 of 457

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Emergency Operations Plan

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Review and identify the need for additional staffing and/or other resources When Action Plan is completed by the Planning/Intelligence Section, review, approve and authorize its distribution and implementation
• FORM: ICS-201
• FORM: ICS-202
• FORM: ICS-205A
• FORM: ICS-207
• FORM: ICS-208
• FORM: ICS-213
Conduct periodic briefings with general staff to ensure strategic objectives are current and appropriate
• FORM: ICS-209/Situation Status Report
Conduct periodic briefings for elected officials or their representatives • FORM: ICS-209/Situation Status Report
If appropriate, inform the Policy Group and issue an Emergency Proclamation, and coordinate local government proclamations with other emergency response agencies

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period.
• FORM: ICS-214
Ensure following shifts staff are accounted for and ensure the safety and well-being of staff being dismissed for the operational period
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out • FORM: ICS-211

Demobilization and Termination:
Authorize demobilization of sections, branches, and units when they are no longer required informally or via a plan
• PLAN: Demobilization Plan
Notify higher level EOCs and other appropriate organizations of planned demobilization, as appropriate
Ensure that open actions not completed will be handled after demobilization Ensure that all required forms or reports are completed before demobilization Prepare to provide input to the after-action report
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Emergency Operations Plan

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Proclaim termination of the emergency response and proceed with recovery operations Alongside Public Information Officer, make emergency termination notifications to City Council, Response Partners, Community, and Operational Area Provides a final emergency briefing of the event to EOC personnel to include:
• Date/time of termination
• Requests all documentation developed during the event response • Instructions for support of recovery operations or assembly of the final report • Time and date of formal debrief to identify issues, lessons learned, and corrective actions • Instructions for resumption of normal operations
Determine if a formal Recovery Plan is required based on a review of the technical criteria by:
• Length and resources required for investigating and fact-finding activities • Assessment of property damage efforts require substantial and prolonged coordination and communications with off-site governments, agencies, and/or response organizations • Number of personal injuries or illnesses requiring protracted follow-up treatment, analysis, and public information
Supervise the transition of the EOC from response to recovery operations, as necessary Appoint a recovery manager; the recovery manager will establish a recovery organization and recovery plan
Proclaim EOC deactivated
Approve deactivation of other emergency facilities that were opened because of the emergency
Assists with recovery objectives, as requested for Recovery Plan Turn over command to Recovery Manager
Schedule Incident Debriefing
Assists with the development of a final AAR
Approved final AAR
• REPORT: After Action Report See Appendix H
Turns in completed job aids, forms, and notes to Documentation Unit Packet Page 748 of 1095Attachment 2 Page 115 of 457

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Emergency Operations Plan

Page | C-12

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Emergency Operations Plan

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EOC Coordinator
Responsible for supporting the EOC Director and providing services for the overall effective functioning of the EOC. Establishes and enforces security protocols for the EOC and other emergency-related facilities to control access and protect staff and information.

ELEMENTS INCLUDE:
• Assist and serve as an advisor to the EOC Director and General Staff • Provide information and guidance related to the internal functions of the EOC • Ensure compliance with operational area emergency plans and procedures

Reports To:

EOC Director

Plans and Reports:
• All plans
• All reports

Forms and Guides:
• City EOP
• Position Job Aids
• All ICS Forms
• All guides

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest
• Radio

Activation:

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Emergency Operations Plan

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FOR OFFICIAL USE ONLY
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205
Assist with EOC Set-up (if not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid
Brief incoming EOC Section personnel before assuming their duties. Briefings should include:
• Current situation assessment
• Identification of specific job responsibilities
• Identification of co-workers within the job function and/or geographical assignment • Availability of communications
• Location of work area
• Identification of eating and sleeping arrangements as appropriate • Procedural instructions for obtaining additional supplies, services, and personnel • Identification of operational period work shifts
Receive situation, section, and position briefing from available and appropriate personnel Activate Department Emergency Voicemail
Ensure readiness to maintain concise records of position activities • FORM: ICS-214
Assist the EOC Director in determining appropriate staffing for the EOC • FORM: ICS-207
Provide assistance and information regarding section staffing to all general staff

Response:
Assist the EOC Director and the General Staff in developing overall strategic objectives and section objectives for the EOC Action Plan.
• FORM: ICS 202
• GUIDE: Planning P
• GUIDE: Appendix G
Advise the EOC Director on proper procedures for enacting emergency proclamations, emergency ordinances, and resolutions, and other legal requirements • FORM: PROCLAMATION RESOLUTION
• GUIDE: LEGAL AUTHORITIES
Assist the Planning/Intelligence Section in the development, continuous updating, and execution of the EOC Action Plan
• PLAN: EOC Action Plan
• GUIDE: Planning P
• GUIDE: Appendix G
Provide overall procedural guidance to General Staff
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Emergency Operations Plan

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Provide general advice and guidance to the EOC Director Ensure that all appropriate notifications are made to the same and one level higher EOCs (San Mateo Operational Area)
Ensure that all communications with appropriate emergency response agencies are established and maintained
Assist the EOC Director in preparing for and conducting briefings with Management Staff, the agency or jurisdiction policy groups, the media, and the public • Form: ICS-209/Situation Status Report
• REPORT: Press Release
Ensure that EOC personnel are properly maintaining all documentation Facilitate and attend periodic briefing sessions conducted by the EOC Director Monitor performance of EOC personnel for signs of stress or underperformance; advise EOC Director of conditions
Assist the Liaison Officer with coordination of all EOC visits Aid with shift change activity

Shift Change:
Provide turnover briefing to position replacement.
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period.
• FORM: Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit. Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205

Demobilization and Termination:
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Complete all required forms, reports, and other documentation Provide all completed documentation to the Documentation Unit prior to your departure Turn over financial information to Finance Section Chief Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR
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Emergency Operations Plan

Page | C-16

FOR OFFICIAL USE ONLY

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City of Fairfield
Emergency Operations Plan

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Legal Advisor
Responsible for providing guidance to the Policy Group, EOC Director, and the Management and General Staff on the legality and/or legal implications of contemplated emergency actions and policies (Reference the California Emergency Services Act, Stafford Act, etc.). Prepares documents relative to evacuations, curfews, and demolition of hazardous structures or conditions.

Develops emergency rules, regulations, and laws required to acquire and/or control critical resources.

ELEMENTS INCLUDE:
• Provide legal counsel to the EOC Director and all City/Agency Staff in legal matters pertaining to emergency response and recovery
• Assist in the preparation of proclamations, ordinances, and other legal documents and maintains the City’s/Agency’s legal records and reports

Reports To:

EOC Director

Plans and Reports:
• EOC ACTION PLAN - Shares with relevant stakeholders. Not responsible for the development

Forms and Guides:
• Position Job Aid
• ICS 205A Communications List
• ICS 211 Check-in List
• ICS 214 Activity Log
• Proclamation Resolution
• Guides – City Code and Ordinances, County and State Code, 42 U.S.C. 5121 (Stafford Act Amended)

Technology:
• Laptop
• Phone

Tools:

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Emergency Operations Plan

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FOR OFFICIAL USE ONLY
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205
Assist with EOC Set-up (if not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.
Receive situation, section, and position briefing from available/appropriate personnel Ensure readiness to maintain concise records of position activities • FORM: ICS-214
Obtain assistance for position through the Personnel Unit in Logistics, as required

Response:
Assist as necessary with Emergency Proclamation Resolution Process and Forms • FORM: Proclamation Resolution
Provide technical knowledge of jurisdictional authorities • GUIDE: Legal Authorities
Develops emergency rules, regulations, and laws required for acquisition and/or control of critical resources

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period.
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
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Emergency Operations Plan

Page | C-19

FOR OFFICIAL USE ONLY
• FORM: ICS-211
• FORM: ICS-205

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Emergency Operations Plan

Page | C-20

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Emergency Operations Plan

Page | C-21

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Liaison Officer
Responsible for supporting other Agency Representatives assigned to the EOC and handling requests from other agencies for sending City liaison personnel to other EOCs.

ELEMENTS INCLUDE:
• Coordinate with Agency Representatives assigned to the EOC and handle requests from other agencies for sending liaison personnel to other EOCs • Function as a central location for incoming Agency Representatives, provide workspace and arrange for support as necessary
• Interact with other sections and branches/groups/units within the EOC to obtain information, assist in coordination, and ensure the proper flow of information • Ensure that all developed guidelines, directives, action plans, and appropriate situation information is disseminated to Agency Representatives

Reports To:

EOC Director

Plans and Reports:
• City EOP (for liaisons)
• EOC Action Plan - Shares with relevant stakeholders. Not responsible for the development

Forms and Guides:
• Position Job Aid
• ICS 205A Communications List
• ICS 211 Check-in List
• ICS 214 Activity Log

Technology:
• Laptop
• Phone

Tools:
• Workstation
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Emergency Operations Plan

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FOR OFFICIAL USE ONLY
• Position Binder (Can be virtual)
• Vest

Response:
Arrange for VIP tours and coordinate with the PIO and Field Incident Commanders Contact all on-site Agency Representatives. Make sure:
• They have signed into the EOC
• They understand their assigned function
• They know their work location
• They understand EOC organization and floor plan (provide both) Determine if outside liaison is required with other agencies such as:
• Local/county/state/federal agencies
• Schools
• Volunteer organizations
• Private sector organizations
• Utilities not already represented
Determine status and resource needs and availability of other agencies Brief Agency Representatives on the current situation, priorities, and EOC Action Plan Request Agency Representatives contact their agency, determine the level of activation of agency facilities and obtain any intelligence or situation information that may be useful to the EOC
Notify and coordinate with adjacent jurisdictions on facilities and/or dangerous releases that may impose risk across boundaries
Respond to requests for liaison personnel from other agencies Act as liaison with state or federal emergency response officials and appropriate city personnel
Determine if there are communication problems in contacting outside agencies. Provide information to the Communications Unit of the EOC Logistics Section Know the working location for any Agency Representative assigned directly to a branch/unit
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Emergency Operations Plan

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Compile a list of Agency Representatives (agency, name, EOC phone) and make it available to all Section and Branches/Groups/Units
Respond to requests from Sections, Branches, and Units for Agency information. Direct requests to appropriate Agency Representatives
Provide periodic update briefings to Agency Representatives as necessary

Shift Change:
Provide turnover briefing to position replacement. Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• FORM: Position Job Aid
• FORM: ICS-214
Provide a list of other Agency Representatives assigned to the EOC and City liaisons assigned to other agencies
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205

Demobilization and Termination:
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Release agency representatives that are no longer required in the EOC when authorized by the EOC Director
Collect any documentation from agency representatives that would be relevant for the after-action report
Complete all required forms, reports, and other documentation Provide all completed documentation to the Documentation Unit prior to departure Clean up the work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the after-action report Packet Page 760 of 1095Attachment 2 Page 127 of 457

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Emergency Operations Plan

Page | C-24

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Emergency Operations Plan

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FOR OFFICIAL USE ONLY
Public Information Officer (PIO)
Responsible for providing news and information on the emergency/disaster to the media, the public, all departments, and required agencies.

ELEMENTS INCLUDE:
• Serve as the central coordination point for the agency or jurisdiction for all media releases
• Ensure that the public within the affected area receives complete, accurate, and consistent information about life safety procedures, public health advisories, relief and assistance programs, and other vital information
• Coordinate media releases with Public Information Officers at incidents or represent other affected emergency response agencies
• Develop the format for press conferences, in conjunction with the EOC Director • Maintain a positive relationship with the media representatives • Supervise the Public Information Branch

Reports To:

EOC Director

Supervises:
• Media Monitoring Unit
• Public information staff, if assigned

Plans and Reports:
• EOC Action Plan
• Public Information Guidance
• Media Monitoring Plan

Forms and Guides:
• Position Job Aid
• ICS 205A Communications List
• ICS 211 Check-in List
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City of Fairfield
Emergency Operations Plan

Page | C-26

FOR OFFICIAL USE ONLY
• ICS 214 Activity Log
• Disaster Assistance Directory
• Press and Media Releases
• Media Briefing Schedule

Technology:
• Laptop
• Phone
• Media Monitoring

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205
Assist with EOC Set-up (if not already fully set-up)
Check workstation
to ensure readiness
Wear identification vest and read over Job aid
Receive situation, section, and position briefings from available and appropriate personnel
Maintain concise records of position activities
• FORM ICS-214
Determine staffing requirements and make required personnel assignments for the Public Information function to the Personnel Unit in Logistics

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Emergency Operations Plan

Page | C-27

FOR OFFICIAL USE ONLY
Response:
Obtain policy guidance from the EOC Director regarding media releases Keep the EOC Director advised of all unusual requests for information and all major critical or unfavorable media comments
Recommend procedures or measures to improve media relations. Coordinate with the Situation Analysis Unit and identify the method for obtaining and verifying significant information as it is developed
Develop and publish a media-briefing schedule to include location, format, and preparation and distribution of handout materials
• FORM: MEDIA BRIEFING SCHEDULE
Implement and maintain an overall information release program Establish a Media or Joint Information Center, as required, providing necessary space, materials, telephones, and electrical power
Maintain up-to-date status boards and other references at the Media or Joint Information Center
Provide adequate staff to answer questions from members of the media Interact with other EOC PIOs and obtain information relative to public information operations
Develop content for state Emergency Alert System (EAS) releases if available Monitor EAS releases as necessary
In coordination with other EOC sections and as approved by the EOC Director, issue timely and consistent advisories and instructions for life safety, health, and assistance for the public
At the request of the EOC Director, prepare media briefings and press releases for members of the agencies or City Policy Group
Provide other assistance as necessary to facilitate their participation in media briefings and press conferences
• FORM: Press Release
Ensure that a rumor control function is established to correct false or erroneous information
Ensure that adequate staff is available at incident sites to coordinate and conduct tours of the affected areas
Provide appropriate staffing and telephones to handle incoming media and public calls efficiently
Prepare, update, and distribute a Disaster Assistance Information Directory to the public, which contains locations to obtain food, shelter, supplies, health services, etc.

Packet Page 764 of 1095Attachment 2 Page 131 of 457

City of Fairfield
Emergency Operations Plan

Page | C-28

FOR OFFICIAL USE ONLY
Ensure that announcements, emergency information, and materials are translated and prepared for special populations (non-English speaking, hearing impaired, etc.) Monitor broadcast media, using the information to develop follow-up press releases and rumor control
Ensure that file copies are maintained of all information released Provide copies of all press releases to the EOC Director for approval • FORM: Press Release
Prepare final press releases and advise media representatives of points-of-contact for follow-up stories

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• FORM: Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached

Demobilization and Termination:
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Complete all required forms, reports, and other documentation. Provide all completed documentation to the Documentation Unit prior to your departure Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the after-action report Alongside EOC Director and Liaison Officer, make emergency termination notifications to City Council, Response Partners, Community, and Operational Area Packet Page 765 of 1095Attachment 2 Page 132 of 457

City of Fairfield
Emergency Operations Plan

Page | C-29

FOR OFFICIAL USE ONLY
Media Monitoring Unit
Responsible for a diverse group of tasks, including gathering photos/videos, monitoring print, electronic and social media, and conducting rumor control functions. Provides intelligence from all media sources.

ELEMENTS INCLUDE:
• Media and Social media monitoring
• Rumor identification and management
• Intelligence gathering

Reports To:

Public Information Officer

Plans and Reports:
• EOC Action Plan
• Media Monitoring Plan

Forms and Guides:
• Position Job Aid
• ICS 205A Communications List
• ICS 211 Check-in List
• ICS 214 Activity Log

Technology:
• Laptop
• Phone
• Media Monitoring

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Packet Page 766 of 1095Attachment 2 Page 133 of 457

City of Fairfield
Emergency Operations Plan

Page | C-30

FOR OFFICIAL USE ONLY
Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205
Check workstation to ensure readiness
Wear identification vest and read over job aid
Receive situation, section, and position briefing from available and appropriate personnel Ensure readiness to maintain concise records of position activities • FORM: ICS-214

Response:
Monitor all media sources for incident information, including print, broadcast, and social media such as Facebook, Twitter, Instagram, and Snapchat Identify and support the PIO to manage rumors
Gather and share incident-specific intelligence from media platforms Collect photos, graphics, and videos and distribute them to the Situation Analysis Unit If approved by Section Chief, assist PIO with information dissemination

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205

City of Fairfield
Emergency Operations Plan

Page | C-31

FOR OFFICIAL USE ONLY
Turn over financial information to Finance Section Chief Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR
Packet Page 768 of 1095Attachment 2 Page 135 of 457

City of Fairfield
Emergency Operations Plan

Page | C-32

FOR OFFICIAL USE ONLY

Packet Page 769 of 1095Attachment 2 Page 136 of 457

City of Fairfield
Emergency Operations Plan

Page | C-33

FOR OFFICIAL USE ONLY
Agency Representatives
Responsible for representing parent agency at the EOC and handling requests for information or resources made by the City EOC.

ELEMENTS INCLUDE:
• Providing coordination between the parent agency and the City EOC • Representing the parent agency at meetings
• Forwarding requests for information or resources to the parent organization or acting themselves to provide

Reports To:

Liaison Officer

Plans and Reports:
• Parent agency plans and directories
• Parent agency EOC Action Plan

Forms and Guides:
• Position Job Aid
• ICS 205A Communications List
• ICS 211 Check-in List
• ICS 214 Activity Log

Technology:
• Laptop
• Phone
• Media Monitoring

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Packet Page 770 of 1095Attachment 2 Page 137 of 457

City of Fairfield
Emergency Operations Plan

Page | C-34

FOR OFFICIAL USE ONLY
Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205
Check workstation to ensure readiness
Wear identification vest and read over job aid
Receive situation, section, and position briefing from available/appropriate personnel. Ensure readiness to maintain concise records of position activities

Response:
Respond to requests from Sections, Branches, and Units for parent agency information Direct requests from the City EOC to appropriate parent agency staff Provide periodic update briefings to the Liaison officer as necessary

Shift Change:
Provide turnover briefing to position replacement. Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• FORM Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211 (Retain a copy for parent agency)
• FORM: ICS-205

Packet Page 771 of 1095Attachment 2 Page 138 of 457

City of Fairfield
Emergency Operations Plan

Page | C-35

FOR OFFICIAL USE ONLY
Operations Section Chief
Responsible for supervising the Operations Section and directing the management and coordination of all EOC-related operational functions.

ELEMENTS INCLUDE:
• Ensuring that the Operations Function is carried out, including coordination of activities for all operational functions assigned to the EOC
• Directing accomplishment of operational objectives and assignments identified in the EOC Action Plan
• Establishing the appropriate level of branch and unit organizations within the Operations Section
• Exercising overall responsibility for the coordination of Branch and Unit activities within the Operations Section (FORM: ICS-215)
• Ensuring that the Planning/Intelligence Section is provided with Status Reports and Major Incident Reports
• Conducting periodic Operations briefings for the EOC Director as required or requested

Reports To:

EOC Director

Supervises:
• Fire and Rescue Branch
• Law Enforcement Branch
• Care and Shelter Branch
• Building and Engineering Branch

Plans and Reports:
• EOC Action Plan – Supports the development

Reports:
• Firefighting/HazMat Status
• Search and Rescue Status
• Public Safety Status
Packet Page 772 of 1095Attachment 2 Page 139 of 457

City of Fairfield
Emergency Operations Plan

Page | C-36

FOR OFFICIAL USE ONLY
• Care and Shelter Status
• Building and Engineering Status
• Utility Status
• Transportation Status

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-209 Incident Summary Status
• ICS-211 Check-in List
• ICS 213 RR Resource Request
• ICS-214 Activity Log
• ICS-215 Operational Planning Worksheet

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

City of Fairfield
Emergency Operations Plan

Page | C-37

FOR OFFICIAL USE ONLY
Ensure that the Operations Section is set up properly and that appropriate personnel, equipment, and supplies are in place, including maps and status boards Activate organizational elements within your EOC Section as needed and designate leaders for each element or combination thereof:
• Fire and Rescue Branch
• Law Enforcement Branch
• Care and Shelter Branch
• Building and Engineering Branch
• Damage Assessment Unit
• Debris Management Unit
• Public Works/Utilities Unit
Request additional personnel for the EOC Section to maintain a 24-hour operation as required
Inform the EOC Director and General Staff when your Section is fully operational Review responsibilities of branches/groups/units in your Section. Develop plans for carrying out all responsibilities
Prepare work objectives for EOC Section staff and make staff assignments Meet with Planning/Intelligence Section Chief and obtain a preliminary situation briefing Determine 24-hour staffing requirements and request additional support as required.

Request additional personnel for the section as necessary for 24-hour operation Determine if there are mutual aid requests for these functional areas. Initiate coordination with appropriate mutual aid systems as required.
Obtain a current communications status briefing from the Communications Branch Coordinator in Logistics
Ensure that there is adequate equipment and radio frequencies available as necessary for the section
Determine estimated times of arrival of section staff from the Personnel/Food Branch in Logistics
Confer with the EOC Director to ensure that the Planning/Intelligence and Logistics Sections are staffed at levels necessary to provide adequate information and support for operations
Coordinate with the Liaison Officer regarding the need for Agency Representatives in the Operations Section
Coordinate with the Planning/Intelligence Section Chief to determine the need for any Technical Specialists
Establish radio or phone communications with Department Operations Centers (DOCs) and/or with Incident Commander(s) and the Operational Area as directed, and coordinate accordingly
Determine activation status of other EOCs in the Operational Area or adjacent areas and establish communication links with their Operations Sections if necessary Packet Page 774 of 1095Attachment 2 Page 141 of 457

City of Fairfield
Emergency Operations Plan

Page | C-38

FOR OFFICIAL USE ONLY
Based on the situation known or forecasted, determine likely future needs of the Operations Section
Identify key issues currently affecting the Operations Section; meet with section personnel and determine appropriate section objectives for the first operational period Adopt a pro-active attitude. Think ahead and anticipate situations and problems before they occur

Response:
Ensure Operations Section position logs and other necessary files are maintained Ensure that situation and resources information is provided to the Planning/Intelligence Section on a regular basis or as the situation requires, including Status Reports and Major Incident Reports.
• Firefighting/HazMat Status
• Search and Rescue Status
• Public Safety Status
• Care and Shelter Status
• Building and Engineering Status
• Utility Status
• Transportation Status
Ensure that all media contacts are referred to the Public Information Officer Conduct periodic briefings and work to reach consensus among staff on objectives and work assignments for forthcoming operational periods
• FORM: ICS-215
Attend and participate in EOC Director's Action Planning meetings Provide the Planning/Intelligence Section Chief with the Operations Section's objectives before each Action Planning meeting
Work closely with each Branch Coordinator to ensure that the Operations Section objectives, as defined in the current Action Plan, are being addressed Ensure that the branches coordinate all resource needs through the Logistics Section • FORM: ICS-213RR, Resource Request
Ensure that intelligence information from Branch Coordinators is made available to the Planning/ Intelligence Section in a timely manner
Ensure that fiscal and administrative requirements are coordinated through the Finance Section (notification of emergency expenditures and daily timesheets) Inform the EOC Director of all major incidents
Packet Page 775 of 1095Attachment 2 Page 142 of 457

City of Fairfield
Emergency Operations Plan

Page | C-39

FOR OFFICIAL USE ONLY
Complete a Major Incident Report for all major incidents; forward a copy to the Planning/ Intelligence Section
Brief Branch Coordinators periodically on any updated information you may have received. Share status information with other sections as appropriate

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• FORM: Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205

Packet Page 776 of 1095Attachment 2 Page 143 of 457

City of Fairfield
Emergency Operations Plan

Page | C-40

FOR OFFICIAL USE ONLY

Packet Page 777 of 1095Attachment 2 Page 144 of 457

City of Fairfield
Emergency Operations Plan

Page | C-41

FOR OFFICIAL USE ONLY
Fire and Rescue Branch
Responsible for coordinating personnel, equipment, and resources committed to fire and search and rescue elements of the incident.

ELEMENTS INCLUDE:
• Supervise the Fire & Rescue Branch and assigned units • Coordinate fire and urban search and rescue operations • Assist Fire & Rescue Mutual Aid System Coordinator in acquiring mutual aid resources, as necessary
• Coordinate the mobilization and transportation of all resources through the Logistics Section
• Complete and maintain status reports for major incidents requiring or potentially requiring operational area, state and federal response and maintain the status of unassigned fire & rescue resources
• Coordinate with the Law Enforcement Branch Coordinator on jurisdiction Search & Rescue activities
• Implement the objectives of the EOC Action Plan assigned to the Fire & Rescue Branch

Reports To:

Operations Section Chief

Plans and Reports:
• EOC Action Plan – Support Development
• Branch Status Reports – Coordinates and oversees

Supervises:
• Firefighting/HazMat Status
• Search and Rescue Status

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-209 Incident Summary Status
• ICS-211 Check-in List
Packet Page 778 of 1095Attachment 2 Page 145 of 457

City of Fairfield
Emergency Operations Plan

Page | C-42

FOR OFFICIAL USE ONLY
• ICS 213 RR Resource Request
• ICS-214 Activity Log
• ICS-215 Operational Planning Worksheet

Technology:
• Laptop
• Phone
• Radio

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205
Assist with EOC Set-up (if not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid
Receive situation, section, and position briefing from available and appropriate personnel Ensure readiness to maintain concise records of position activities • FORM: ICS-214
Based on the situation, activate the necessary Units within the Fire & Rescue Branch If the mutual aid system is activated, coordinate the use of fire resources with the Operational Area Fire & Rescue Mutual Aid Coordinator
• FORM: Fire Deployed Resources

Response:
Obtain and maintain current status on Fire & Rescue missions being conducted in the City
Provide the Operations Section Chief and the Planning/Intelligence Section with an overall summary of Fire & Rescue Branch operations periodically or as requested during the operational period
Packet Page 779 of 1095Attachment 2 Page 146 of 457

City of Fairfield
Emergency Operations Plan

Page | C-43

FOR OFFICIAL USE ONLY
• FORM: ICS-209 or Situation Status Report
• REPORT: Fire Deployed Resources
• REPORT: HazMat Status Report
Report to the Operational Area Fire and Rescue Coordinator on major problems, actions taken, and mutual aid resources available or needed
Request mutual aid resources through proper channels and notify the EOC Operations Section Chief
Provide emergency medical care and transportation of injured to care facilities Assist in the dissemination of warnings to the public Provide fire protection and safety assessment of shelters Ensure that field units are carrying out the Windshield Survey assessments Implement personnel, equipment, and resources to urban search and rescue operations On a regular basis, complete and maintain the Fire & Rescue Status Report. Refer all contacts with the media to the Public Information Branch Ensure that Branch and Unit position logs and other necessary files are maintained

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205

City of Fairfield
Emergency Operations Plan

Page | C-44

FOR OFFICIAL USE ONLY
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR
Packet Page 781 of 1095Attachment 2 Page 148 of 457

City of Fairfield
Emergency Operations Plan

Page | C-45

FOR OFFICIAL USE ONLY
Law Enforcement Branch
Responsible for alerting and notifying the public of the pending or existing emergency and activating public warning systems. Coordinates movement and evacuation operations, law enforcement, traffic control operations and provides security at incident facilities. Coordinates incoming law enforcement mutual aid resources and assumes responsibility as necessary for Fatalities Management if the County Coroner is delayed in responding.

ELEMENTS INCLUDE:
• Supervise the Law Enforcement Branch
• Coordinate movement and evacuation operations during an emergency • Alert and notify the public of the impending or existing emergency • Coordinate law enforcement and traffic control operations during the emergency • Coordinate site security at incidents
• Coordinate Law Enforcement Mutual Aid requests from emergency response agencies through the Law Enforcement Mutual Aid Coordinator at the Operational Area EOC

Reports To:

Operations Section Chief

Supervises:

Law Enforcement Unit

Plans and Reports:
• EOC Action Plan – Aids development
• Branch Status Reports – Coordinates and oversees

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-211 Check-in List
• ICS-214 Activity Log
• Public Safety Status Report

Technology:

Packet Page 782 of 1095Attachment 2 Page 149 of 457

City of Fairfield
Emergency Operations Plan

Page | C-46

FOR OFFICIAL USE ONLY
• Laptop
• Phone
• Radio

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205
Check workstation to ensure readiness
Wear identification vest and read over job aid.
Receive situation, section, and position briefing from available and appropriate personnel Notify Watch Commander of status
Ensure readiness to maintain concise records of position activities • FORM: ICS-214A
Based on the situation, activate the necessary Units within the Law Enforcement Branch Contact and assist the Operational Area EOC Law Enforcement and Coroner's Mutual Aid Coordinators as required or requested
Based on the initial EOC strategic objectives, prepare objectives for the Law Enforcement Branch, and provide them to the Operations Section Chief before the first Action Planning meeting

Response:
Ensure that Branch and Unit position logs and other necessary files are maintained Maintain status on Law Enforcement missions being conducted Direct field units to report pertinent information (casualties, damage observations, evacuating status, radiation levels, chemical exposure, etc.) to the appropriate EOC Operations Branch
Ensure that field units begin safety/damage assessment survey of critical facilities and report status information to the EOC Planning/Intelligence Section through the EOC Operations Section
Packet Page 783 of 1095Attachment 2 Page 150 of 457

City of Fairfield
Emergency Operations Plan

Page | C-47

FOR OFFICIAL USE ONLY
Provide the Operations Section Chief and the Planning/Intelligence Section with an overall summary of Law Enforcement Branch operations periodically or as requested during the operational period
• REPORT: Public Safety Status
On a regular basis, complete and maintain the Law Enforcement Status Report Refer all contacts with the media to the Public Information Branch Ensure that all fiscal and administrative requirements are coordinated through the Finance Section (notification of any emergency expenditures and daily timesheets) Prepare objectives for the Law Enforcement Branch for the subsequent Operational period; provide them to the Operations Section Chief prior to the end of the shift and the next Action Planning Meeting
Provide your relief with a briefing at shift change, informing him/her of all ongoing activities, branch objectives for the next operational period, and any other pertinent information
Evacuation:
In coordination with the Fire and Rescue Branch, designate an area to be warned and/or evacuated
Establish emergency traffic routes in coordination with the Public Works Branch Coordinate with the EOC Public Works Branch traffic engineering to determine capacity and safety of evacuation routes and time to complete evacuation Ensure that evacuation routes do not pass-through hazard zones Identify alternate traffic routes where necessary; determine traffic and direction control points
Establish traffic control points and provide traffic control for evacuation and perimeter control for affected areas
Establish evacuation assembly points
Coordinate the evacuation of hazardous areas with neighboring jurisdictions and other affected agencies
Coordinate with Care and Shelter Branch of the Logistic Section to open evacuation centers
Coordinate with the Public Works Branch for access control and to obtain necessary barricades and signs
Place towing services on stand-by to assist disabled vehicles on evacuation routes Through field unit requests, identify persons/facilities that have special evacuation requirements; i.e., disabled, hospitalized, elderly, institutionalized, incarcerated, etc.; check the status and evacuate
Packet Page 784 of 1095Attachment 2 Page 151 of 457

City of Fairfield
Emergency Operations Plan

Page | C-48

FOR OFFICIAL USE ONLY
Coordinate with the Transportation Unit of the EOC Logistics Section for transportation Develop the warning/evacuation message to be delivered. At a minimum, the message should include:
• Nature of the emergency and exact threat to public
• Threat areas
• Time available for evacuation
• Evacuation routes
• Location of shelters/evacuee assistance center
• Radio stations carrying instructions and details
Coordinate emergency warnings and messages with the EOC Director and the PIO.

Consider following dissemination methods:
• Use the Emergency Alert System (EAS) for local radio and television delivery of warnings. The Police Chief has the authority to request an EAS warning via the San Mateo Sheriff’s Office
• Notifying police units to use loudspeakers and sirens to announce warning messages • Determining if helicopters are available and/or appropriate for announcing warnings • Using cable TV, local radio stations, or local low-power radio stations to deliver warning or emergency messages upon approval of the EOC Director • Use volunteers, reserves, and other city personnel as necessary to help with warnings.

Request through the EOC Logistics Section
• Ensure that dispatch notifies special facilities requiring warning and/or notification (i.e., hospitals, schools, government facilities, special industries, etc.) Ensure provision of emergency alerts in accordance with Administrative Policy and Procedures for the Use of the EverBridge Mass Notification System Warn all people with disabilities and others with access and functional needs such as non- English speaking and hearing and sight-impaired persons of the emergency /hazard by:
• Using bilingual employees whenever possible
• Translating all warnings, written, and spoken, into appropriate languages • Contacting media outlets (radio/television) that serve the languages you need • Utilizing TDD machines and 9-1-1 translation services to contact the deaf • Using pre-identified lists of disabled and hearing and sight-impaired persons for individual contact
Check vacated areas to ensure that all people have received warnings Implement the evacuation portion of the EOC Action Plan Consider the use of city vehicles if the threat is imminent. Coordinate use of city vehicles (trucks, vans, etc.) with the Transportation Unit of the EOC Logistics Section. Encourage the use of private vehicles if possible
Monitor status of warning and evacuation processes
Security:
Coordinate security in the affected areas to protect public and private property Packet Page 785 of 1095Attachment 2 Page 152 of 457

City of Fairfield
Emergency Operations Plan

Page | C-49

FOR OFFICIAL USE ONLY
Coordinate security for critical facilities and resources Coordinate law enforcement and crowd control services at mass care and evacuation centers
Coordinate with the Public Works Branch for street closures and board up of buildings Enforce curfew and other emergency orders, as identified in the EOC Action Plan Request mutual aid assistance through the Law Enforcement Mutual Aid Coordinator Provide access control to damaged areas
Provide information to the PIO on matters relative to public safety Provider vehicle security and parking issues at incident facilities and coordinate security if necessary
In coordination with the Fire and Rescue Branch, develop procedures for safe re-entry into evacuated areas
Ensure post-incident investigation is conducted and documented

Fatalities Management:
Coordinate the need for Coroner duties and fatalities management as needed Ensure that Coroner notification has been made to the San Mateo Operational Area.

Determine the expected time of arrival
Coordinate the removal and disposition of the dead
Continually attempt to contact the County Coroner to advise the condition and needs.

Return control of function as soon as possible to that office Establish temporary morgue facilities
Coordinate with local morticians for assistance
Coordinate with the Supply and Transportation Units of the EOC Logistics Section to arrange for cold storage locations and transportation for temporary body storage Coordinate with the Supply Unit of the EOC Logistics Section for procurement of body bags, tags, gloves, masks, stretchers, and other support items Coordinate with Public Works and Fire Branches on removal procedures for bodies within unstable or hazardous structures
Advise all personnel involved in remains recovery operations of the specific documentation requirements
Ensure that assigned personnel and volunteers are monitored for stress, morale, or psychological problems related to body recovery operations. Consider changing shifts at six hours if involved in remains recovery Packet Page 786 of 1095Attachment 2 Page 153 of 457

City of Fairfield
Emergency Operations Plan

Page | C-50

FOR OFFICIAL USE ONLY
Arrange for Critical Incident Stress Debriefing for all personnel involved in coroner operations through the Supply (Personnel) Unit of the EOC Logistics Section Maintain a list of known dead. Maintain a log of remains recovery operations to be provided to the County Coroner as requested or upon conclusion of the emergency Provide assistance to the Coroner in the identification of remains if requested Notify next of kin as advised by the Coroner
Provide data on casualty counts to the EOC
In a hazardous materials incident, determine if special remains handling procedures will be required to avoid contamination
Be prepared to relocate morgue facilities if they are located in flood-prone areas Assist and coordinate the reburial of any coffins that may be washed to the surface of inundated cemeteries

Animal Care:
Provide for rescue, care, shelter and essential needs to individuals with household pets and service animals; and to the pets and animals themselves Coordinate with animal care agencies and the EOC Care and Shelter Branch for establishing potential shelters for animals per the PETS Act (Public Law 109-308) Take required animal control measures as necessary

Additional Actions for Response to Hazardous Material Release Incidents:
Ensure that all personnel remain upwind or upstream of the incident site. This may require repositioning of personnel and equipment as conditions change Notify appropriate local, state and federal hazard response agencies Support the Unified Command Post as requested
Assist in efforts to identify released substances, including locating shipping papers and placards, and contacting as required: County Health, Cal OES, shipper, manufacturer, etc. Consider the need for evacuations of communities potentially affected by the release

Additional Actions in Response to an Air Crash:
Notify the Federal Aviation Agency or appropriate military command Request temporary flight restrictions
Follow procedures in the fatalities management checklist

Packet Page 787 of 1095Attachment 2 Page 154 of 457

City of Fairfield
Emergency Operations Plan

Page | C-51

FOR OFFICIAL USE ONLY
Additional Actions in Response to Localized Flooding:
Notify all units of areas of localized flooding
Set up traffic control and detours around flooded areas Direct mobile units to warn public of localized flooding and traffic dangers due to flooding. Continue warning as long as needed

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, work station clean-up and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205

Demobilization and Termination:
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Complete all required forms, reports and other documentation Provide all completed documentation to the Documentation Unit, prior to your departure Turn over financial information to Finance Section Chief Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR
Packet Page 788 of 1095Attachment 2 Page 155 of 457

City of Fairfield
Emergency Operations Plan

Page | C-52

FOR OFFICIAL USE ONLY
Packet Page 789 of 1095Attachment 2 Page 156 of 457

City of Fairfield
Emergency Operations Plan

Page | C-53

FOR OFFICIAL USE ONLY
Care and Shelter Unit
Responsible for opening and operating evacuation centers and mass care facilities in the City until, and if, the ARC assumes responsibility; coordinating efforts with the ARC and other volunteer agencies; and supporting the Personnel Unit in the care and sheltering of employees and their families. Ensures coordination of mass care services and animal emergency response organization to provide for the safety and well-being of household pets and service animals during evacuations and sheltering.

ELEMENTS INCLUDE:
• Identify the care and shelter needs of the community
• Work with the ARC to establish shelters as required
• Coordinate with the ARC and other emergency welfare agencies to identify, set up, staff and maintain evacuation centers and mass care facilities for survivors • Via the media, encourage residents to go to the shelter nearest their residence • Coordinate animal care, rescue operations and sheltering with local animal emergency response organizations
• Coordinate pet evacuations with Law Enforcement and local animal emergency response organizations for people that will not evacuate if they have to leave their pets

Reports To:

Operations Section Chief

Plans and Reports:
• EOC Action Plan
• Mass Care Status Report

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-211 Check-in List
• ICS-214 Activity Log
• Care and Shelter Status Report

Technology:
• Laptop
• Phone
Packet Page 790 of 1095Attachment 2 Page 157 of 457

City of Fairfield
Emergency Operations Plan

Page | C-54

FOR OFFICIAL USE ONLY
Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205A
Assist with EOC Set-up (if not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid. Receive situation, section and position briefing from available and appropriate personnel
Ascertain that key Care and Shelter personnel are in the EOC or have been notified Ensure that all Care and Shelter personnel have completed status check on equipment, facilities and operational capabilities
Ensure readiness to maintain concise records of position activities • FORM: ICS-214

Response:
If the EOC is activated, contact the ARC and request a liaison for City EOC In coordination with the Operations Section Branches, identify the care and shelter needs of the community
Determine the need for opening evacuation centers or mass care shelters Identify and prioritize which pre-identified shelter sites will be used and determine their availability
Following an earthquake and after each significant aftershock, ensure that a Building Inspector has inspected each shelter site prior to occupancy in conjunction with the ARC, ensure shelter management teams are organized and facilities are ready for occupancy, meeting all health, safety and ADA standards Assist the ARC to ensure adequate food supplies, equipment and other supplies to operate mass care facilities. Coordinate procurement and distribution through the Red Cross or the Food Unit of the EOC Logistics Section if requested by Red Cross In conjunction with the ARC, open evacuation centers in low risk areas and request the PIO inform public of locations as required
Packet Page 791 of 1095Attachment 2 Page 158 of 457

City of Fairfield
Emergency Operations Plan

Page | C-55

FOR OFFICIAL USE ONLY
In conjunction with the ARC, manage care and shelter activities (staffing, registration, shelter, feeding, pertinent evacuee information, etc.)
Coordinate with the Personnel/Volunteer Unit to contact volunteer agencies and recall City staff to assist with mass care functions including basic first aid, shelter, sanitation needs and feeding of evacuees
Coordinate with the ARC and other volunteer agencies for emergency mass feeding operations
Provide and maintain feeding areas within the shelter that are free from contamination and meet all health, safety and ADA standards
Coordinate with the Operational Area Care and Shelter Unit, the ARC, other volunteer organizations and private sector if mass feeding or other support is required at spontaneous shelter sites, e.g. in parks, schools, etc. Coordinate with the Communications Unit of the EOC Logistic Sections to provide communications where needed to link mass care facilities, the EOC and other key facilities
Coordinate with the Transportation Unit for the transportation of evacuated people to the shelter/s
Ensure shelter managers make periodic activity reports to the EOC including requests for delivery of equipment and supplies, any City expenditures, damages, casualties and numbers and types of persons sheltered. The reporting period will be determined by the Operations Section
Coordinate with animal care agencies for evacuation of and potential shelters for animals per the Pets Evacuation and Transportation Standards Act (PETS). Support required animal control measures as necessary
Coordinate the evacuation and relocation or shelter-in-place of any mass care facilities, which may be threatened by any hazardous condition
Coordinate with the ARC in relocating and closing of shelter operations. Coordinate with adjacent communities if needed
In coordination with the ARC, activate an inquiry registry service to reunite families and respond to inquiries from relatives or friends
Assist the ARC with the transition from operating shelters for displaced persons to separate family/individual housing
Complete and maintain the Care and Shelter Status Report Form • REPORT: MASS CARE STATUS
Refer all contacts with the media to the Public Information Officer

Shift Change:

Packet Page 792 of 1095Attachment 2 Page 159 of 457

City of Fairfield
Emergency Operations Plan

Page | C-56

FOR OFFICIAL USE ONLY
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, work station clean-up and forwarding phone number where you can be reached.
• FORM: ICS-211
FORM: ICS-205

Demobilization and Termination:
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Complete all required forms, reports and other documentation Provide all completed documentation to the Documentation Unit, prior to your departure Turn over financial information to Finance Section Chief Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR
Packet Page 793 of 1095Attachment 2 Page 160 of 457

City of Fairfield
Emergency Operations Plan

Page | C-57

FOR OFFICIAL USE ONLY
Building and Engineering Branch
Responsible for providing engineering services to inspect and assess city and privately-owned buildings, structures, and property for safety of occupancy. Reviews City building code after incidents resulting in structural damage to determine performance.

ELEMENTS INCLUDE:
• Inspection for re-occupancy of critical City facilities by departments responsible for emergency response and recovery
• Providing the engineering support as requested for other EOC Operations Section Branches; i.e., Urban Search and Rescue teams
• Coordinating safety assessments of damage to buildings, structures, and property within the City
• Providing safety assessment information and statistics to the Damage Assessment Unit of the EOC Planning/Intelligence Section
• Implementing emergency building regulations as determined from performance of structures
• Coordinating investigation of building code performance • Determining the extent of damage to buildings and structures and developing recommendations for building code changes

Reports To:

Operations Section Chief

Supervises:

Damage Assessment Unit
Debris Management Unit
Public Works Unit

Plans and Reports:
• EOC Action Plan
• Unit Status Reports
• Building Occupancy Status Report
Packet Page 794 of 1095Attachment 2 Page 161 of 457

City of Fairfield
Emergency Operations Plan

Page | C-58

FOR OFFICIAL USE ONLY

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-211 Check-in List
• ICS-214 Activity Log
• Building and Engineering Status Report

Technology:
• Laptop
• Phone
• Radio

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205A
Ascertain that key Building and Safety Department personnel are in the EOC or have been notified
Ensure that all off-duty Building and Safety personnel have been notified of call-back status (when they should report), in accordance with current department emergency procedures
Ensure that all Building and Safety personnel have completed status checks on equipment, facilities, and operational capabilities

Response:
Coordinate with City Public Works Building and Safety Department regarding local jurisdictional needs
Activate the Damage/Safety Assessment Unit as needed
Packet Page 795 of 1095Attachment 2 Page 162 of 457

City of Fairfield
Emergency Operations Plan

Page | C-59

FOR OFFICIAL USE ONLY
Survey all local facilities, assessing the damage to such facilities and coordinating the repair of damage
Survey other infrastructure systems, such as local roads, bridges, sewer, and water systems within the City
Activate the City Damage Assessment Plan. It should include inspection of the following critical facilities (priority) and other facilities:
• EOC/DOCs
• Police stations
• Fire stations
• *Hospitals
• Congregate care facilities (private schools, convalescent care facilities, board and care facilities, daycare centers, etc.)
• *Public schools
• Public Works facilities
• Potential Hazardous Materials facilities, including gas stations • Designated shelters
• Unreinforced masonry buildings
• Concrete tilt-up buildings
• Multi-story structures—commercial, industrial, and residential • *Mobile homes/modular structures
• Single-family dwellings
*Note: Certain facilities may fall under the jurisdiction of State or County inspectors. These agencies may exercise their jurisdictional authority to inspect these facilities. As a practical matter, there are very few State inspectors available, and they may not be able to respond promptly during the initial stages of the emergency/disaster.

Use a Three Phased Approach to Inspection Based Upon Existing Disaster Intelligence:
• General Area Survey of Structures
• ATC-20 1 Rapid Inspection (ATC Safety Assessment)
• ATC-20 Detailed Inspection

Be prepared to start over due to aftershocks if the hazard was an earthquake Alert and stage safety assessment teams as needed
Arrange for necessary communications equipment from the Communications Unit of the EOC Logistics Section and distribute to all field personnel (e.g., radios, cellular phones, etc.)

1 ATC-20: Procedures for Post earthquake Safety Evaluation of Buildings Packet Page 796 of 1095Attachment 2 Page 163 of 457

City of Fairfield
Emergency Operations Plan

Page | C-60

FOR OFFICIAL USE ONLY
Coordinate with the Public Works Branch on immediate post-event issues (i.e., debris removal, demolition, fences, etc.)
After completion of the safety/damage survey, develop a preliminary estimate of the need for mutual aid assistance. Request mutual assistance through the Operations Section Chief
Implement procedures for posting of building occupancy safety status using ATC-20 placard guidelines
Implement a data tracking system to document and report safety assessment information and forward it to the Damage Assessment Unit of the Planning/Intelligence Section Brief all personnel on Departmental emergency operating procedures and assignments Assess the need to require potentially unsafe structures to be vacated Provide structural evaluation of mass care and shelter facilities reports to the Shelter Branch
Provide public school inspection reports to the state Architect Consider establishing an area field site to direct and coordinate safety assessment and inspection teams
Provide policy recommendations to appropriate city officials for:
• Emergency building and safety ordinances
• Expediting plan checking and permit issuance on damaged buildings Coordinate with the PIO to establish public information and assistance hotlines Consider using 24-hour inspection call-in lines to take damage reports and requests for safety inspections
Direct field personnel to advise property owners and tenants that multiple inspections of damaged property will be required by various assisting agencies, including ARC, FEMA; Cal OES; local Building and Safety; insurance carriers, and other local, state, and federal agencies. If needed, request police escort of safety assessment and inspection personnel

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• FORM: Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit. Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
Packet Page 797 of 1095Attachment 2 Page 164 of 457

City of Fairfield
Emergency Operations Plan

Page | C-61

FOR OFFICIAL USE ONLY
• FORM: ICS-211
• FORM: ICS-205A

Demobilization and Termination:
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Complete all required forms, reports, and other documentation Provide all completed documentation to the Documentation Unit prior to your departure Turn over financial information to Finance Section Chief Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the after-action report Packet Page 798 of 1095Attachment 2 Page 165 of 457

City of Fairfield
Emergency Operations Plan

Page | C-62

FOR OFFICIAL USE ONLY
Packet Page 799 of 1095Attachment 2 Page 166 of 457

City of Fairfield
Emergency Operations Plan

Page | C-63

FOR OFFICIAL USE ONLY
Damage Assessment Unit
Responsible for conducting building, structure, and property inspections using approved procedures.

ELEMENTS INCLUDE:
• Inspects the City’s infrastructure
• Collates data to provide an assessment of the impact of the event

Reports To:

Building and Engineering Branch Director

Plans and Reports:
• Damage Assessment Status Report

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-211 Check-in List
• ICS-214 Activity Log
• Building Occupancy Status Report

Technology:
• Laptop
• Phone
• Radio

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
Packet Page 800 of 1095Attachment 2 Page 167 of 457

City of Fairfield
Emergency Operations Plan

Page | C-64

FOR OFFICIAL USE ONLY
• FORM: ICS-211
• FORM: ICS-205A
Obtain a briefing on the extent of the emergency from the Planning and Intelligence Section Chief
Alert and activate structural inspection personnel
Recall Building Inspectors as required

Response:
Provide City damage information to the Operational Area EOC as directed by the Building and Engineering Branch Director
Provide an initial inspection of the entire City and report locations of damaged structures, utilities, roads, signaled traffic-controlled intersections, and facilities. Pay particular attention to special use/hazard areas such as government facilities, schools, utilities, and other special facilities
Initiate request for mutual aid building inspectors and structural engineers through the Logistics Section Chief
Prepare a plan for using Building Inspectors to ensure proper deployment as well as comprehensive coverage of the damaged area (Additional Inspectors may be obtained under mutual aid)
Activate the City Damage Assessment Plan. It should include inspection of the following critical facilities (priority) and other facilities:
• EOC/DOCs
• Police stations
• Fire stations
• *Hospitals
• Congregate care facilities (including private schools, convalescent care facilities, board and care facilities, daycare centers, etc.)
• *Public schools
• Public Works facilities
• Potential Hazardous Materials facilities, including gas stations • Designated shelters
• Unreinforced masonry buildings
• Concrete tilt-up buildings
• Multi-story structures—commercial, industrial, and residential • *Mobile homes/modular structures
• Single-family dwellings
*Note: Certain facilities may fall under the jurisdiction of State or County inspectors. These agencies may exercise their jurisdictional authority to inspect these facilities. As a practical Packet Page 801 of 1095Attachment 2 Page 168 of 457

City of Fairfield
Emergency Operations Plan

Page | C-65

FOR OFFICIAL USE ONLY
matter, there are very few State inspectors available, and they may not be able to respond promptly during the initial stages of the emergency/disaster.

Use a Three Phased Approach to Inspection Based Upon Existing Disaster Intelligence:
• General Area Survey of Structures
• ATC-20 2 Rapid Inspection (ATC Safety Assessment)
• ATC-20 Detailed Inspection
Alert and stage safety assessment teams as needed
Arrange for necessary communications equipment from the Communications Unit of the EOC Logistics Section and distribute to all field personnel (e.g., radios, cellular phones, etc.)
Coordinate with the Public Works Branch on immediate post-event issues (i.e., debris removal, demolition, fences, etc.)
Consider establishing an area field site to direct and coordinate safety assessment and inspection teams
Request volunteer Structural Engineers to assist in the inspection of structures. Provide personnel to act as guides for the engineers
Provide, as required, damage assessment teams to survey potential shelter sites after the emergency. Provide structural evaluation of mass care and shelter facilities reports to the Care and Shelter Unit in the Logistics Section
Provide damage assessment teams to inspect and mark hazardous structures and record the damage as required. State and federal agencies utilize city damage records as a basis for federal assistance money
Coordinate with utilities, Red Cross, and City agencies on damage assessment Coordinate with all departments for possible information on damage to structures Coordinate with the following groups for field information and Damage Assessment reports:
• Amateur Radio
• CALTRANS
• School District
• Pacific Gas and Electric
• Media Sources
After completion of the safety/damage survey, develop a preliminary estimate of the need for mutual aid assistance

2 ATC-20: Procedures for Post earthquake Safety Evaluation of Buildings Packet Page 802 of 1095Attachment 2 Page 169 of 457

City of Fairfield
Emergency Operations Plan

Page | C-66

FOR OFFICIAL USE ONLY
Implement procedures for posting of building occupancy safety status using ATC-20 placard guidelines Implement a data tracking system to document and report safety assessment information and forward to the Damage Assessment Unit of the Planning/Intelligence Section
Assess the need to require potentially unsafe structures to be vacated Provide public school inspection reports to the State Architect Collect, record, and total the type and estimated value of the damage Prepare the initial damage estimate for the city
Be prepared to start over due to aftershocks if the hazard was an earthquake

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• FORM: Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205

City of Fairfield
Emergency Operations Plan

Page | C-67

FOR OFFICIAL USE ONLY
Debris Management Unit
Responsible for debris management and removal.

ELEMENTS INCLUDE:
• Develops and coordinates a response plan for debris management and removal. • Identifies and coordinates debris management and removal criteria to facilitate FEMA eligibility.
• Coordinates procurement and contracts with Logistics and Finance, and Administration.

Reports To:

Operations Section Chief

Plans and Reports:
• Debris Management Status Report

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-211 Check-in List
• ICS-214 Activity Log
• Public Assistance Debris Monitoring Guide FEMA 327

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
Packet Page 804 of 1095Attachment 2 Page 171 of 457

City of Fairfield
Emergency Operations Plan

Page | C-68

FOR OFFICIAL USE ONLY
• FORM: ICS-211
• FORM: ICS-205A
Assist with EOC Set-up (if not already fully set up)
Check workstation to ensure readiness
Wear identification vest and read over job aid
Receive situation, section, and position briefing from available and appropriate personnel Ensure readiness to maintain concise records of position activities • FORM: ICS-214

Response:

• Establish and maintain a position log and other necessary files • Implement the jurisdiction-specific Debris Management Plan. Public Assistance Debris Monitoring Guide FEMA 327 for guidance
• Keep the section informed on the status of debris management • Refer all contacts with the media to the Public Information Officer

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205A

City of Fairfield
Emergency Operations Plan

Page | C-69

FOR OFFICIAL USE ONLY
Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR
Packet Page 806 of 1095Attachment 2 Page 173 of 457

City of Fairfield
Emergency Operations Plan

Page | C-70

FOR OFFICIAL USE ONLY
Packet Page 807 of 1095Attachment 2 Page 174 of 457

City of Fairfield
Emergency Operations Plan

Page | C-71

FOR OFFICIAL USE ONLY
Public Works / Utilities Unit
Responsible for evaluating and assessing the safety and condition of roadways, bridges, and other public works infrastructure and restoring these systems to normal operation.

ELEMENTS INCLUDE:
• Supervises the Public Works Branch
• Assists other Operation Section Branches by providing construction equipment and operators as necessary
• Provides heavy equipment assistance to the Damage Assessment Unit • Provides emergency construction and repair to damaged roadways • Provides flood-fighting assistance, such as sandbagging, rerouting waterways away from populated areas, and river, creek, or streambed debris clearance

Reports To:

Operations Section Chief

Plans and Reports:
• Public Works Status Report

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-211 Check-in List
• ICS-214 Activity Log

Technology:
• Laptop
• Phone
• Radio

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest
Packet Page 808 of 1095Attachment 2 Page 175 of 457

City of Fairfield
Emergency Operations Plan

Page | C-72

FOR OFFICIAL USE ONLY

Response:
Establish and maintain a position log and other necessary files In coordination with the Logistics Section, ensure that appropriate staff are available to assist other emergency responders with the operation of heavy equipment Ensure that engineering staff are available to assist the Damage Assessment Unit in inspecting damaged structures and facilities
Assure that all public works equipment and material have been moved from unsafe areas As requested, direct staff, to provide flood fighting assistance, clear debris from roadways and waterways, assist with utility restoration, and build temporary emergency structures
In coordination with the Law Enforcement Branch to determine the status of the Disaster Routes and other transportation routes into and within the affected area Coordinate with the Law Branch to ensure the safety of evacuation routes following a devastating event
Determine current priorities and estimated times for restoration. Clear and reopen Disaster Routes on a priority basis
Coordinate with the Supply/Procurement Unit of the EOC Logistics Section for sanitation service during an emergency. Work closely with the Logistics Section to provide other support and material
Receive and process all requests for Public Works resources Maintain backup power in the EOC and all City-owned critical facilities Keep the Building and Engineering Branch Director informed of unit status • REPORT: Public Works Status Report
Packet Page 809 of 1095Attachment 2 Page 176 of 457

City of Fairfield
Emergency Operations Plan

Page | C-73

FOR OFFICIAL USE ONLY
Refer all contacts with the media to the Public Information Officer

Water:
Determine the cause and extent of water system damage for both potable and fire hydrant systems
Determine the emergency potable water needs (quantity and prioritized areas) Notify the Building and Engineering Branch Director of the situation and need for mutual aid. Participate in conference calls as requested
Contact the County Department of Public Health and request situation reports for affected areas (including information on boil water order areas) Evaluate and prioritize potable water needs (quantity/location/duration—minimum two gallons per person per day)
In coordination with the EOC Logistics Section, identify and obtain potable water resources. If necessary, recommend the EOC Director request mutual aid to identify and/or obtain water resources
Identify and secure locations for water distribution points (e.g., parks, city facilities, shelters, etc.)
In coordination with the EOC Logistics Section, identify and secure staff resources needed to operate water distribution points (if necessary, recommend that the EOC Director request mutual aid to obtain required staff resources) Consult with County Department of Public Health, water utilities, and PIO for appropriate public information announcements and media interface Transmit to Finance Section data on costs incurred in efforts to purchase and distribute potable water

Power/Gas:
Determine emergency power needs for critical facilities (outside resources for power generation)
Coordinate with local electric and gas utilities for information affecting the City. Gather emergency contact information from each utility that provides service Coordinate with the Care and Shelter Unit in the Logistics Section to take precautions and implement emergency actions during a major power failure to support schools, daycare centers, long-term care facilities, hospitals, etc. See Appendix X for lists of facilities
Determine the availability of emergency generators. Request mutual aid emergency generators via the Operational Area
Packet Page 810 of 1095Attachment 2 Page 177 of 457

City of Fairfield
Emergency Operations Plan

Page | C-74

FOR OFFICIAL USE ONLY
Conduct safety assessments of critical facilities and the impact of a major power failure on these facilities
Coordinate with local planning boards and inspection departments regarding building codes and code enforcement to minimize damages that might occur from a prolonged power failure
Procure or produce information pamphlets for distribution to the public with assistance from utilities, e.g., "What to do When the Lights Go Out." Coordinate with the Care and Shelter Branch to activate the ARC, public and private agencies, and other non-governmental organizations to provide emergency power for shelter operations, as appropriate

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205A

Demobilization and Termination:
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Complete all required forms, reports, and other documentation Provide all completed documentation to the Documentation Unit Turn over financial information to Finance Section Chief Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR
Packet Page 811 of 1095Attachment 2 Page 178 of 457

City of Fairfield
Emergency Operations Plan

Page | C-75

FOR OFFICIAL USE ONLY
Planning/Intelligence Section Chief
Responsible for the performance of the planning section, including collecting, analyzing, and displaying situation information, preparing situation reports, initiating, and documenting the EOC Action Plan and After-Action Report and Planning for long term response and advanced planning.

ELEMENTS INCLUDE:
• Leading and directing the planning Section
• Collecting, analyzing, and displaying situation information • Preparing periodic Situation Report
• Preparing and distributing the EOC Action Plan and facilitating the Action Planning meeting
• Conducting Advance Planning activities and reporting
• Providing technical support services to the various EOC sections and branches and documenting and maintaining files on all EOC activities • In coordination with the other Section CHIEFS, ensuring that Status Reports are completed and utilized as a basis for Situation Analysis Reports and the EOC Action Plan.
• Keeping the EOC Director informed of significant issues affecting the P&I Section

Reports To:

EOC Director

Supervises:
• Situation Unit
• Documentation Unit
• Resource Status Unit
• Demobilization Planning Unit
• GIS Unit

Plans and Reports:
• EOC Action Plan – Oversees Development
• Advance Plans – Oversees Development
• Operations Section Reports – Oversees Compilation and Distribution • City After Action Report – Supports Development

Packet Page 812 of 1095Attachment 2 Page 179 of 457

City of Fairfield
Emergency Operations Plan

Page | C-76

FOR OFFICIAL USE ONLY
Forms and Guides:
• Position Job Aid
• FORM ICS-201
• FORM ICS-202
• FORM ICS-205
• FORM ICS-207
• FORM ICS-208
• FORM ICS-211
• FORM ICS-213
• FORM ICS-215
• FORM ICS-215A
• FORM ICS-230

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205
Assist with EOC Set-up (if not already fully set up)
Check workstation to ensure readiness
Wear identification vest and read over job aid
Receive situation, section, and position briefing from available and appropriate personnel Ensure readiness to maintain concise records of position activities • FORM: ICS-214
Packet Page 813 of 1095Attachment 2 Page 180 of 457

City of Fairfield
Emergency Operations Plan

Page | C-77

FOR OFFICIAL USE ONLY
Ensure that the Planning/Intelligence Section is set up properly and that appropriate personnel, equipment, and supplies are in place, including maps and status boards Request additional personnel for the section as necessary to maintain a 24-hour operation Establish contact with the Operational Area EOC when activated. Coordinate Situation Analysis Reports with their Planning/Intelligence Section • FORM: ICS-209
• REPORT: Situation Status
Meet with Operations Section Chief; obtain and review any major incident reports.

Review responsibilities of units in the section; develop plans for carrying out all responsibilities
Make a list of key issues to be addressed by Planning/Intelligence, in consultation with section staff
Identify objectives to be accomplished during the initial Operational Period • FORM: ICS-202
Keep the EOC Director informed of significant events
Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they occur

Response:
Ensure that Planning/Intelligence Section position logs and other necessary files are maintained
Ensure that the Situation Analysis Unit is maintaining current information for the situation analysis report
Ensure that major incident reports and status reports are completed by the Operations Section and are accessible by Planning/Intelligence
Ensure that a situation analysis report is produced and distributed to EOC Sections and the Operational Area EOC at least once, prior to the end of the operational period. • FORM: ICS-209 or
• REPORT: Situation Status
Ensure that all status boards and other displays are kept current and that posted information is neat and legible.
Ensure that the Public Information Officer has immediate and unlimited access to all status reports and displays.

Packet Page 814 of 1095Attachment 2 Page 181 of 457

City of Fairfield
Emergency Operations Plan

Page | C-78

FOR OFFICIAL USE ONLY
Conduct periodic briefings with section staff and work to reach consensus among staff on section objectives for forthcoming operational periods
• FORM: ICS-201
Facilitate the EOC Director's Action Planning meetings approximately two hours before the end of each operational period
• FORM: ICS-230
Ensure that objectives for each section are completed, collected, and posted in preparation for the next Action Planning meeting
Ensure that the EOC Action Plan is completed and distributed prior to the start of the following operational period
• FORM: ICS-201
• FORM: ICS-202
• FORM: ICS-205
• FORM: ICS-205A
• FORM: ICS-207
• FORM: ICS-208
• FORM: ICS-211
• FORM: ICS-213
• FORM: ICS-215
• FORM: ICS-215A
• FORM: ICS-230
• PLAN: EOC ACTION PLAN
Work closely with each unit within the Planning/Intelligence Section to ensure the section objectives, as defined in the current EOC Action Plan, are being addressed Develop and distribute a report which highlights forecasted events or conditions likely to occur beyond the forthcoming operational period; particularly those situations which may influence the overall strategic objectives of the EOC
• PLAN: Advance Plan
Ensure that the Documentation Unit maintains files on all EOC activities and provides reproduction and archiving services for the EOC, as required Provide technical specialists to all EOC sections as required

City of Fairfield
Emergency Operations Plan

Page | C-79

FOR OFFICIAL USE ONLY
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205A

City of Fairfield
Emergency Operations Plan

Page | C-80

FOR OFFICIAL USE ONLY
Packet Page 817 of 1095Attachment 2 Page 184 of 457

City of Fairfield
Emergency Operations Plan

Page | C-81

FOR OFFICIAL USE ONLY
Situation Analysis Unit
Responsible for the collection, evaluation, organization, analysis, and display of incident status and situation information; and for compiling Department Status Reports.

ELEMENTS INCLUDE:
• Collection, organization, and analysis of situation information related to the emergency • Ensuring that information collected from all sources is validated prior to posting on status boards
• Ensuring that situation analysis reports are developed for dissemination to EOC staff and other EOCs as required
• Ensuring that an EOC Action Plan is developed for each operational period • Ensuring that all maps, status boards, and other displays contain current and accurate information. Supervise Situation Analysis Unit

Reports To:

Planning Section Chief

Plans and Reports:
• EOC Action Plan – Supports Development and Distribution • Operations Section Reports - Supports Compilation and Distribution

Forms and Guides:
• Position Job Aid
• FORM - ICS-202 Incident Objectives
• FORM - ICS-205A Communications List
• FORM - ICS-209 Incident Summary Status
• FORM - ICS-211 Check-in List
• FORM - ICS-214 Activity Log
• GUIDE – Planning P, Appendix E
• GUIDE – Information Collection Plan, Appendix B

Technology:
• Laptop
• Phone

Packet Page 818 of 1095Attachment 2 Page 185 of 457

City of Fairfield
Emergency Operations Plan

Page | C-82

FOR OFFICIAL USE ONLY
Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205A
Check workstation to ensure readiness
Wear identification vest and read over job aid
Receive situation, section, and position briefing from available and appropriate personnel Ensure readiness to maintain concise records of position activities • FORM: ICS-214
Make contact with the Operation Area and local government EOCs in the operational area and establish a schedule for obtaining situation reports Ensure there is adequate staff available to collect and analyze incoming information Maintain the Situation Analysis Report and facilitate the Action Planning process • FORM: ICS-209 or
• REPORT: Situation Status
• GUIDE: Planning P, Appendix F
• GUIDE: Information Collection Plan, Appendix B
Prepare Situation Analysis Unit objectives for the initial Action Planning meeting • FORM: ICS-202

Response:
Oversee the collection and analysis of all emergency-related information Oversee the preparation and distribution of the Situation Report Coordinate with the Documentation Unit for manual distribution and reproduction as required
• FORM: ICS-209 or
• REPORT: Situation Status
Ensure that each EOC Section provides the Situation Analysis Unit with Status Reports on a regular basis
Develop sources of information and assist the Planning/Intelligence Section Chief in collecting, organizing, and analyzing data to provide situational awareness Packet Page 819 of 1095Attachment 2 Page 186 of 457

City of Fairfield
Emergency Operations Plan

Page | C-83

FOR OFFICIAL USE ONLY
• GUIDE: Information Collection Plan, Appendix B
Prepare required Operational Area reports. Obtain approval from the Planning/Intelligence Section Chief and transmit to the Operational Area Coordinate with the GIS Unit to develop displays of incident geographic information and data
Meet with the Public Information Officer to determine the best method for ensuring access to current media information
Prepare a situation summary for the EOC Action Planning meeting • FORM: ICS-209 or
• REPORT: Situation Status
Ensure each section provides its objectives at least 30 minutes prior to each Action Planning meeting
In preparation for the Action Planning meeting, ensure that all EOC objectives are posted on charts
Ensure the meeting room is set up with appropriate equipment and materials (easels, markers, situation analysis reports, etc.)
Following the meeting, ensure that the Documentation Unit publishes and distributes the EOC Action Plan prior to the beginning of the following operational period Ensure that adequate staff are assigned to maintain all maps, status boards, and other displays

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205A

Demobilization and Termination:
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Packet Page 820 of 1095Attachment 2 Page 187 of 457

City of Fairfield
Emergency Operations Plan

Page | C-84

FOR OFFICIAL USE ONLY
Complete all required forms, reports, and other documentation Provide all completed documentation to the Documentation Unit prior to your departure Turn over financial information to Finance Section Chief Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR
Packet Page 821 of 1095Attachment 2 Page 188 of 457

City of Fairfield
Emergency Operations Plan

Page | C-85

FOR OFFICIAL USE ONLY
Documentation Unit / Message Center
Responsible for maintaining complete documentation of the emergency. This includes damage assessment reports, EOC action reports, after action and corrective action reports, Unit Logs, and Meeting agendas and notes.

ELEMENTS INCLUDE:
• Supervise the Documentation Unit
• Collect, organize, and file all completed emergency-related forms, to include: all EOC position logs, situation analysis reports, EOC Action Plans, and any other related information, just prior to the end of each operational period • Provide document reproduction services to EOC staff
• Distribute the EOC situation analysis reports, EOC Action Plan, and other documents, as required
• Maintain a permanent electronic archive of all situation reports and Action Plans associated with the emergency
• Assist the EOC Coordinator in the preparation and distribution of the AAR

Reports To:

Planning Section Chief

Plans and Reports:
• EOC Action Plan – Supports Development and Distribution • Operations Section Reports - Supports Compilation and Distribution

Forms and Guides:
• Position Job Aid
• FORM ICS-201
• FORM ICS-202
• FORM ICS-205
• FORM ICS-205A
• FORM ICS-207
• FORM ICS-208
• FORM ICS-211
• FORM ICS-213
• FORM ICS-215
• FORM ICS-215A
Packet Page 822 of 1095Attachment 2 Page 189 of 457

City of Fairfield
Emergency Operations Plan

Page | C-86

FOR OFFICIAL USE ONLY
• FORM ICS-230

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Response:
Establish and maintain a position log and other necessary files Meet with the Planning/Intelligence Section Chief to determine what EOC materials should be maintained as official records
Meet with the Recovery Unit Leader to determine what EOC materials and documents are necessary to provide accurate records and documentation for recovery purposes Initiate and maintain a roster of all activated EOC positions to ensure that position logs are accounted for and submitted to this position at the end of each shift • FORM: ICS-207
• FORM: ICS-205A
Reproduce and distribute the Situation Reports and Action Plans. Ensure distribution is made to the Operational Area EOC
• FORM: ICS-209 or
• REPORT: Situation Status
Packet Page 823 of 1095Attachment 2 Page 190 of 457

City of Fairfield
Emergency Operations Plan

Page | C-87

FOR OFFICIAL USE ONLY
• FORMS: ICS-201, ICS-202, ICS-205, ICS-205A, ICS-207, ICS-208, ICS-211, ICS- 213, ICS-215, ICS-215A, ICS-230
• PLAN: EOC ACTION PLAN
Keep extra copies of reports and plans available for special distribution as required Set up and maintain document reproduction services for the EOC Ensure distribution and use of message center forms to capture a written record of actions requiring application of resources, requests for resources, or other directions/information requiring the use of the message center form
Ensure the development of a filing system to collect, log and compile copies of message center forms according to procedures approved by the Planning/Intelligence Section Chief
Identify and establish a “runner” support system for collecting, duplicating journals, logs, and message center forms throughout the EOC
Operate the EOC Message Center
Deliver messages throughout the EOC and retain copies for documentation Ensure all messages are composed on a hard copy message form

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205A

City of Fairfield
Emergency Operations Plan

Page | C-88

FOR OFFICIAL USE ONLY
Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR
Packet Page 825 of 1095Attachment 2 Page 192 of 457

City of Fairfield
Emergency Operations Plan

Page | C-89

FOR OFFICIAL USE ONLY
Resource Status Unit
Responsible for tracking and maintaining the status and location of all incident resources, including personnel, teams, equipment, and transportation.

ELEMENTS INCLUDE:
• Tracking and documenting resources including personnel, critical resources, transportation, and support equipment
• Coordinating closely with all units in the Logistics Section, particularly Supply/Procurement Unit, Personnel Unit, and Transportation Unit

Reports To:

Planning Section Chief

Plans and Reports:
• REPORT - EOC Action Plan
• REPORT – Resource Tracking Form

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-207 Organization Chart
• ICS-211 Check-in List
• ICS-213RR Resource Request
• ICS-214 Activity Log
• ICS-215 Operational Planning Worksheet

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest
Packet Page 826 of 1095Attachment 2 Page 193 of 457

City of Fairfield
Emergency Operations Plan

Page | C-90

FOR OFFICIAL USE ONLY
Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205A
Assist with EOC Set-up (if not already fully set up)
Check workstation to ensure readiness
Wear identification vest and read over job aid
Receive situation, section, and position briefing from available and appropriate personnel Ensure readiness to maintain concise records of position activities • FORM: ICS-214

Response:
Attend the Tactics/Strategy meeting (led by the Operations Section Chief) to complete the Operational Planning Worksheet
• FORM: ICS-215
Complete resource request FORM ICS 213RR for personnel, supplies, services, and equipment-as determined from the Operational Planning Worksheet developed during the Tactics/Strategy meeting.
• FORM: ICS-213RR
Verify proper check-in and check-out of personnel in the EOC using a Recorder • FORM: ICS-211
Provides resource information to the Situation Analysis Unit, Demobilization Unit, and Logistics Section
• FORM: ICS-209
Assist in preparation of Organization Charts and post in the EOC Establish contact with the ICP, DOCs, Operational Area EOC Resource Tracking Units, and other outside agencies as required, to coordinate information sharing procedures to include:
• New Purchases/Rentals
• New volunteers/Personnel
• New Donations
• New Supplies/Equipment/Facilities
• Location of in route resources and estimated time of arrival Packet Page 827 of 1095Attachment 2 Page 194 of 457

City of Fairfield
Emergency Operations Plan

Page | C-91

FOR OFFICIAL USE ONLY
• Current status of deployed resources
Confirm resource status boards are established. Coordinate resource status/location boards and update information sharing procedures
Update GIS products to indicate locations and status of EOC resources as required Maintain a master list that captures date and time resources were acquired, type and category of acquired resources per NIMS typing guidelines, quantity, status/condition, destination, and estimated time of arrival
Archive all Resource Status/Location reports for use in developing After-Action Reports Provide final reports to the Documentation Unit, Recovery and Reconstruction Unit Leader, and Cost Unit detailing total assets deployed and post-emergency status

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205A

City of Fairfield
Emergency Operations Plan

Page | C-92

FOR OFFICIAL USE ONLY
Packet Page 829 of 1095Attachment 2 Page 196 of 457

City of Fairfield
Emergency Operations Plan

Page | C-93

FOR OFFICIAL USE ONLY
Demobilization Unit

ELEMENTS INCLUDE:
• Develop a Demobilization Plan for the EOC based on a review of all pertinent planning documents, and status reports
• Supervise the Demobilization Unit

Reports To:

Planning Section Chief

Plans and Reports:
• REPORT – EOC Action Plan
• REPORT – Resource Tracking Form

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-207 Organization Chart
• ICS-211 Check-in List
• ICS-214 Activity Log
• ICS-215 Operational Planning Worksheet

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
Packet Page 830 of 1095Attachment 2 Page 197 of 457

City of Fairfield
Emergency Operations Plan

Page | C-94

Response:
Review the EOC personnel roster to determine the size and scope of any demobilization efforts.
Meet individually with the general staff to determine their need for assistance in any Demobilization Planning.
Advise Planning/Intelligence Section Coordinator on the need for a formal written Demobilization Plan.
If a Demobilization Plan is required, develop the plan using detailed specific responsibilities, release priorities, and procedures.
• PLAN: Demobilization Plan
Establish with each Section Coordinator which units/personnel should be demobilized first.
Determine if any special needs exist for personnel demobilization (e.g., transportation). Develop a checkout procedure, if necessary, to ensure all deactivated personnel have cleared their operating position.
Submit any formalized Demobilization Plan to the Planning/Intelligence Section Coordinator for approval.
Meet with each assigned Agency Representative and Technical Specialist to determine what assistance may be required for their demobilization from the EOC. Monitor the implementation of the Demobilization Plan and be prepared to handle any demobilization issues as they occur.

Shift Change:
Provide turnover briefing to position replacement
Packet Page 831 of 1095Attachment 2 Page 198 of 457

City of Fairfield
Emergency Operations Plan

Page | C-95

FOR OFFICIAL USE ONLY
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205A

City of Fairfield
Emergency Operations Plan

Page | C-96

FOR OFFICIAL USE ONLY
Packet Page 833 of 1095Attachment 2 Page 200 of 457

City of Fairfield
Emergency Operations Plan

Page | C-97

FOR OFFICIAL USE ONLY
GIS Unit
Responsible for managing and displaying geo-spatial data to provide incident situational awareness, developing mapping products. Creates, acquires, uses, and maintains relational databases to support EOC operations.

ELEMENTS INCLUDE:
• In conjunction with the planning section chief and situation unit, determining and establishing GIS production priorities
• Converting spatial data requests into GIS products quickly and effectively • Anticipating requirements and needs, and assembling or preparing supporting referential data
• Locating and securing needed database information to support production goals • Operating specialized GIS production systems

Reports to:

Planning Section Chief

Plans and Reports:
• EOC Action Plan
• Information Collection Plan, Appendix B
• ICS-205A Communications List
• ICS-211 Check-in List
• ICS-214 Activity Log

Technology:
• Laptop
• Phone
• ArcGIS, Google Earth
• Geospatial Data Bases

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Packet Page 834 of 1095Attachment 2 Page 201 of 457

City of Fairfield
Emergency Operations Plan

Page | C-98

FOR OFFICIAL USE ONLY
Technology:
• LAPTOP
• PHONE (DESK OR CELL)

Tools:
• WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

Response:
Develop a system to post the significant events, log casualty information, health concerns, property damage, fire status, size of risk area, the scope of the hazard to the public, number of evacuees, etc.
Develop sources of information and assist the Planning/Intelligence Section Chief in collecting, organizing, and analyzing data from the other EOC sections Provide for an authentication process in case of conflicting status reports Meet with the Planning/Intelligence Section Chief and the EOC to determine support needs for planning meetings and briefings.
Determines if there are any special information needs • PLAN: Information Collection Plan, Appendix B
Works with the Situation Analysis Unit to create maps, displays, and reports Maps specific zones or areas that detail damage surveys in conjunction with state and federal agencies
Prepares sets up and maintains EOC displays
Packet Page 835 of 1095Attachment 2 Page 202 of 457

City of Fairfield
Emergency Operations Plan

Page | C-99

FOR OFFICIAL USE ONLY
Keeps data current concerning the availability of personnel, equipment, and supplies, equipment, or personnel out of service
Participates in Planning/Intelligence Section Meetings and participates in EOC Action Plan development
Provides information to be included in the Situation Report (i.e., mapping) Obtains data on all impacts to include:
• Utilities and infrastructure (i.e., roads, bridges, electric lines, pipelines, buildings, etc.)
• Numbers of homes destroyed or damaged, public facilities destroyed or damaged • Critical facilities damaged or destroyed and locations (hospital, power stations, industry or manufacturers, water facilities, etc.)
• Financial impacts and costs expended by the City and coordinate with Cost Unit Leader in Finance Section
Ensures that necessary maps and data pertinent to the operations are obtained Maps areas that may have to be rezoned, destroyed, reconstructed, and/or modified because of the disaster (Consultation with the Planning Section) Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205A
Demobilization and Termination:
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Complete all required forms, reports, and other documentation Provide all completed documentation to the Documentation Unit prior to your departure Turn over financial information to Finance Section Chief Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR
Packet Page 836 of 1095Attachment 2 Page 203 of 457

City of Fairfield
Emergency Operations Plan

Page | C-100

FOR OFFICIAL USE ONLY
Packet Page 837 of 1095Attachment 2 Page 204 of 457

City of Fairfield
Emergency Operations Plan

Page | C-101

FOR OFFICIAL USE ONLY
Logistics Section Chief
Responsible for managing and coordinating logistical response efforts and the acquisition, transportation, and mobilization of resources.

ELEMENTS INCLUDE:
• Supervising the Logistics Section
• Ensuring the Logistics function is carried out in support of the EOC and Field Activities • Providing communication services, resource tracking, acquiring equipment, supplies, personnel, facilities, and transportation services, as well as arranging for food, lodging, and other support services as required
• Establishing the appropriate level of branch and/or unit staffing within the Logistics Section, continuously monitoring the effectiveness of the organization, and modifying as required
• Ensuring section objectives as stated in the EOC Action Plan are accomplished within the operational period or within the estimated time frame
• Coordinating closely with the Operations Section chief to establish priorities for resource allocation to activated Incident Commands within the affected area • Keeping the EOC Director informed of all significant issues relating to the Logistics Section

Reports to:

EOC Director

Supervises:
• Supply/Procurement Unit
• Donations/Volunteers Unit
• Transportation Unit
• Communications/IT Unit
• Personnel/Food Unit

Plans and Reports
• EOC Action Plan - Supports the development
• Logistics Section Unit Reports - Oversees

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
Packet Page 838 of 1095Attachment 2 Page 205 of 457

City of Fairfield
Emergency Operations Plan

Page | C-102

FOR OFFICIAL USE ONLY
• ICS-207 Organization Chart
• ICS-211 Check-in List
• ICS-213RR Resource Request
• ICS-214 Activity Log

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205A
Assist with EOC Set-up (if not already fully set up)
Check workstation to ensure readiness
Wear identification vest and read over job aid
Receive situation, section, and position briefing from available and appropriate personnel Ensure readiness to maintain concise records of position activities • FORM: ICS-214
Ensure the Logistics Section is set up properly and that appropriate personnel, equipment, and supplies are in place, including maps, status boards, vendor references, and other resource directories
Based on the situation, activate branches/units within the section as needed and designate Unit Leaders for each element:
• Supply/Procurement Unit
• Donations/Volunteers Unit
• Transportation Unit
• Communications/IT Unit
Packet Page 839 of 1095Attachment 2 Page 206 of 457

City of Fairfield
Emergency Operations Plan

Page | C-103

FOR OFFICIAL USE ONLY
• Personnel/Food Unit

Mobilize sufficient section staffing for 24-hour operations Establish communications with the Logistics Section at the Operational Area EOC if activated. Advise branches and units within the section to coordinate with appropriate branches in the Operations Section to prioritize and validate resource requests from DOCs or Incident Command Posts in the field. This should be done prior to acting on the request
Meet with the EOC Director and General Staff and identify immediate resource needs Meet with the Finance Section Chief and determine the level of purchasing authority for the Logistics Section
Assist Unit Leader in developing objectives for the section as well as plans to accomplish their objectives within the first operational period or in accordance with the Action Plan Provide periodic Section Status Reports to the EOC Director Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they occur

Response:
Ensure that Logistic Section position logs and other necessary files are maintained Meet regularly with section staff and work to reach a consensus on section objectives for forthcoming operational periods
Provide the Planning/Intelligence Section Chief with the Logistics Section objectives at least 30 minutes prior to each Action Planning meeting
Attend and participate in EOC Action Planning meetings Ensure that the Supply/Procurement Unit coordinates closely with the Purchasing Unit in the Finance Section and that all required documents and procedures are completed and followed
Ensure that transportation requirements, in support of response operations, are met Ensure that all requests for facilities and facility support are addressed Ensure that all resources are tracked and accounted for, as well as resources ordered through Mutual Aid
• FORM: ICS-213RR Resource Request
• FORM: Resource Tracking
Provide section staff with information updates as required

Packet Page 840 of 1095Attachment 2 Page 207 of 457

City of Fairfield
Emergency Operations Plan

Page | C-104

FOR OFFICIAL USE ONLY
Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205

Demobilization and Termination:
Deactivate appropriate Section Positions when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Identify staff to support ongoing Recovery Operations and Recovery Plan. Advise identified staff on their continual support role
Complete all required forms, reports, and other documentation Provide all completed documentation to the Documentation Unit prior to your departure Turn over financial information to Finance Section Chief Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR

Packet Page 841 of 1095Attachment 2 Page 208 of 457

City of Fairfield
Emergency Operations Plan

Page | C-105

FOR OFFICIAL USE ONLY
Supply/Procurement Unit
Responsible for obtaining and delivering all non-fire and non-law-enforcement mutual aid materials, equipment, and supplies to support emergency operations.

ELEMENTS INCLUDE
• Supervise the Supply/Procurement Unit
• Oversee the procurement and allocation of supplies and material not generally provided through mutual aid channels
• Coordinate delivery of supplies and material as required • Coordinate procurement actions, delivery of supplies, and materials as required with the Finance Section.

Reports to:

Logistics Section Chief

Plans and Reports:
• EOC Action Plan

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-211 Check-in List
• ICS-213RR Resource Request
• ICS-214 Activity Log

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:

Packet Page 842 of 1095Attachment 2 Page 209 of 457

City of Fairfield
Emergency Operations Plan

Page | C-106

FOR OFFICIAL USE ONLY
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205
Assist with EOC Set-up (if not already fully set up)
Check workstation to ensure readiness
Wear identification vest and read over job aid
Receive situation, section, and position briefing from available and appropriate personnel Ensure readiness to maintain concise records of position activities • FORM: ICS-214

Response:
Determine if requested types and quantities of supplies and material are available in inventory
Determine procurement spending limits with the Purchasing Unit in Finance Use pre-printed Purchase Orders and checks on hand provided at the EOC. If feasible, try to use CALcard
Whenever possible, meet personally with the requesting party to clarify types and number of supplies and material, and verify that the request has not been previously filled through another source
In conjunction with the Resource Tracking Unit, maintain a status board or other reference depicting procurement actions in progress and their status Determine if the procurement item can be provided without cost from another jurisdiction or through the Operational Area
Determine unit costs of supplies and material from suppliers and vendors and if they will accept purchase orders as payment prior to completing the order. The Finance Section must approve orders exceeding the purchase order limit before the order can be completed. If vendor contracts are required for procurement of specific resources or services, refer the request to the Finance Section for the development of necessary agreements
Determine if the vendor or provider will deliver the ordered items If delivery services are not available, coordinate pickup and delivery through the Transportation Unit
Packet Page 843 of 1095Attachment 2 Page 210 of 457

City of Fairfield
Emergency Operations Plan

Page | C-107

FOR OFFICIAL USE ONLY
Keep the Logistics Support Branch Director informed of significant issues affecting the Supply/ Procurement Unit

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205

Packet Page 844 of 1095Attachment 2 Page 211 of 457

City of Fairfield
Emergency Operations Plan

Page | C-108

FOR OFFICIAL USE ONLY

Packet Page 845 of 1095Attachment 2 Page 212 of 457

City of Fairfield
Emergency Operations Plan

Page | C-109

FOR OFFICIAL USE ONLY
Transportation Unit
Responsible for coordinating the allocation of transportation resources required to move people, equipment, and essential supplies during emergency response and recovery operations.

ELEMENTS INCLUDE:
• Supervise the Transportation Unit
• In coordination with the Building and Engineering, public works Branch Coordinators and the Situation Analysis Unit, develop a transportation plan to support EOC operations • Arrange for the acquisition or use of required transportation resources

Reports to:

Logistics Section Chief

Plans and Reports:
• EOC Action Plan
• Transportation Plan

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-211 Check-in List
• ICS-214 Activity Log
• Resource Tracking Report
• Transportation Status Report

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Activation:

Packet Page 846 of 1095Attachment 2 Page 213 of 457

City of Fairfield
Emergency Operations Plan

Page | C-110

FOR OFFICIAL USE ONLY
Check-in at the EOC
• FORM: ICS-211
• FORM: ICS-205A
Assist with EOC Set-up (if not already fully set up)
Check workstation to ensure readiness
Wear identification vest and read over job aid
Receive situation, section, and position briefing from available and appropriate personnel Ensure readiness to maintain concise records of position activities • FORM: ICS-214

Response:
Establish and maintain a position log and other necessary files Routinely coordinate with the Situation Analysis Unit to determine the status of transportation routes in and around the affected area
• REPORT: Situation Status
Routinely coordinate with the Building and Engineering and Public Works Branch Coordinators to determine the progress of route recovery operations Develop a Transportation Plan which identifies routes of ingress and egress, facilitating the movement of response personnel, the affected population, and shipment of resources and material
Arrange for and activate fueling, maintenance, and repair of transportation resources Maintain an inventory of transportation resources
Maintain use information on rented/leased equipment
Notify the Resources Unit of changes to transportation equipment Support out of service resources
Establish contact with local transportation agencies and schools to establish availability of transportation resources for use in evacuations and other operations as needed • FORM: Resource Tracking
Keep the Logistics Support Branch Director informed of significant issues affecting the Transportation Unit

Shift Change:

Packet Page 847 of 1095Attachment 2 Page 214 of 457

City of Fairfield
Emergency Operations Plan

Page | C-111

FOR OFFICIAL USE ONLY
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205

City of Fairfield
Emergency Operations Plan

Page | C-112

FOR OFFICIAL USE ONLY

Packet Page 849 of 1095Attachment 2 Page 216 of 457

City of Fairfield
Emergency Operations Plan

Page | C-113

FOR OFFICIAL USE ONLY
Donations/Volunteers Unit
The Donations/Volunteers Unit is responsible for providing staffing resources requested to support the EOC and Field Operations. The Group receives and processes all incoming requests for personnel and volunteer support, identify, recruit, and register volunteers, and support the City Clerk to affirm volunteers as DSWs. They administer all personnel matters relating to hiring/releasing non-permanent personnel supporting incident response and recovery, manage travel requests, and coordinate travel arrangements for personnel supporting operations either in the field or EOC.

The Unit also manages programs are to determine the needs of disaster victims and inform potential donors and volunteers of those needs through the media and other means. The donations management program is designed to receive, process, and distribute goods and cash donations to victims that can be used to help them recover from a disaster.

ELEMENTS INCLUDE:
• Determining precisely what volunteer work needs to be done and the types of individuals and services needed to do the job
• Identifying volunteers and checking their background, skills, credentials, and providing appropriate identification badges
• Matching jobs with skills and directing volunteers where to go to complete the needed task/s
• Establishing a Volunteer Management Center and managing disaster scene operations to ensure volunteers are being used effectively
• Providing food, water, lodging, transportation, first aid, and appropriate tools (shovels, chainsaws, gloves, back braces, etc.) to assist volunteer disaster workers • Developing and maintaining a current unmet needs list that identifies what donations are needed.
• Providing coordination and oversight of donations collection and distribution points • Staffing the donations facilities and volunteer phone bank • Maintaining records of phone responses and referrals, cash donations received and distributed, donated goods received and distributed, and all correspondence related to the donations management program

Reports To: Health and Human Services Branch Director
Packet Page 850 of 1095Attachment 2 Page 217 of 457

City of Fairfield
Emergency Operations Plan

Page | C-114

FOR OFFICIAL USE ONLY

Plans and Reports:
• Volunteer and Donations Management Status Report

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-207 Incident Organization Chart
• ICS-211 Check-in List
• ICS-214 Activity Log

Technology:
• Laptop
• Phone (Desk or Cell)

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Response:
Establish and maintain a position log and other necessary files Establish the need for volunteer services with other Groups within the EOC. Maintain a current list of volunteer opportunities
Determine the need to staff a Volunteer/Donation Management Office based on the scope of the incident
Collaborate with the PIO to solicit volunteers through public information/media releases Packet Page 851 of 1095Attachment 2 Page 218 of 457

City of Fairfield
Emergency Operations Plan

Page | C-115

FOR OFFICIAL USE ONLY
Maintain a list and contact points for City organizations that participate in Voluntary Organizations Active in Disasters (VOAD)
Vet unaffiliated volunteers and swear in as Disaster Service Workers Match volunteers and VOAD organizations with incident requirements Develop a volunteer management organization chart
• FORM: ICS-207
Coordinate providing support to volunteers as required, lodging, food, water, etc. Establish the need for donations management based on the scope of the incident Determine the type and quantity of donations required. Advertise that monetary donations are preferred to used clothing and attic/basement assorted junk Set up a donations management phone bank to coordinate donations (May be used for volunteer management)
Coordinate with voluntary-sector and private-sector liaisons to monitor which donation types are being offered, accepted, and brought into the area Coordinate with the JIC through the JIS to ensure the creation and dissemination of public information about donations, particularly the preference for monetary donations over in-kind donations. Review pre-scripted messages for public information and modify as needed
Prepare and distribute public information messages encouraging cash donations instead of in-kind donations and explaining how monetary donations can be made Establish and publicize a local call center, e.g., 211, and a designated website as the primary sources of donations information for the public Establish and operate donations drop off site/s
Establish and operate a donations distribution site/s Coordinate with the Finance Section to manage cash donations Write thank you letters to donors.

Shift Change:
Provide turnover briefing to position replacement
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
• Position Job Aid
• FORM: ICS-214
Provide all completed documentation to the Documentation Unit. Follow EOC check out procedures, including signing out, workstation clean-up, and forwarding phone number where you can be reached
• FORM: ICS-211
• FORM: ICS-205A

Packet Page 852 of 1095Attachment 2 Page 219 of 457

City of Fairfield
Emergency Operations Plan

Page | C-116

FOR OFFICIAL USE ONLY
Demobilization and Termination:
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
Complete all required forms, reports, and other documentation Provide all completed documentation to the Documentation Unit prior to your departure Turn over financial information to Finance Section Chief Clean up your work area before you leave
Provide a forwarding phone number where you can be reached Be prepared to provide input to the AAR

Packet Page 853 of 1095Attachment 2 Page 220 of 457

City of Fairfield
Emergency Operations Plan

Page | C-117

FOR OFFICIAL USE ONLY
Personnel/Food Unit
Responsible for obtaining, coordinating, and allocating all non-fire and non-law-enforcement mutual aid personnel support requests; registering and coordinating volunteers as Disaster Services Workers (DSWs); feeding and caring for all emergency workers; and the overall coordination and care of all City/Agency staff, both paid and volunteer.

Responsible for coordinating all feeding operations for the EOC, support, and field personnel ELEMENTS INCLUDE:
• Provide personnel resources as requested in support of the EOC and Field Operations. • Identify, recruit, and register volunteers as required. • Develop an EOC organization chart.
FORM: ICS-207
• Supervise the Personnel Unit.
• Establish and disseminate a feeding plan that identifies cost limits, authorized vendors, catering companies, types of food, etc. Be aware of special diets • Set meal schedules
• Set up and manage eating areas for EOC, staff, and field personnel • Establish a personnel-feeding account for EOC, support, and field personnel at local restaurants
• Brief all EOC personnel on the location cost limitations and incident number used for each restaurant or caterer

Reports to:

Logistics Section Chief

Plans and Reports:
• EOC Action Plan

Forms and Guides:
• Position Job Aid
• ICS-205A Communications List
• ICS-211 Check-in List
• ICS-214 Activity Log

Technology:
• Laptop
Packet Page 854 of 1095Attachment 2 Page 221 of 457

City of Fairfield
Emergency Operations Plan

Page | C-118

FOR OFFICIAL USE ONLY
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
• Vest

Response:
Manage check-in
• FORM ISC-211
• FORM ICS-205A
In conjunction with the Documentation Unit, develop a large poster size EOC organization chart depicting each activated position
Upon check-in, indicate the name of the person occupying each position on the chart The chart should be posted in a conspicuous place, accessible to all EOC personnel • FORM ICS-207
Coordinate with the Liaison Officer and Safety Officer to ensure that all EOC staff, including volunteers, receive a current situation and safety briefing upon check-in. • FORM ICS -208
Establish communications with volunteer agencies and other organizations that can provide personnel resources.

Packet Page 855 of 1095Attachment 2 Page 222 of 457

City of Fairfield
Emergency Operations Plan

Page | C-119

FOR OFFICIAL USE ONLY
If required, coordinate with the Operational Area EOC to activate the Emergency Management Mutual Aid System (EMMA).
Process all incoming requests for personnel support.
Identify the number of personnel, special qualifications, or training, where they are needed, and the person or unit they should report to upon arrival. Determine the estimated arrival time of responding personnel and advise the requesting parties accordingly.
• FORM: ICS—213RR
• FORM: Resource Tracking
Maintain a status board or other reference to keep track of incoming personnel resources. Update EOC organization chart for each operational period. Coordinate with the Liaison Officer and Security Officer to ensure access, badging or identification, and proper direction for responding personnel upon arrival at the EOC. Assist the Fire Rescue Branch and Law Enforcement Branch with ordering mutual aid resources as required.
To minimize redundancy, coordinate all requests for personnel resources from the field level through the EOC Operations Section prior to acting on the request. In coordination with the Safety Officer, determine the need for crisis counseling for emergency workers; acquire mental health specialists as needed. Arrange for childcare services for EOC personnel as required. Establish registration locations with sufficient staff to register volunteers and issue them disaster service worker identification cards.
• FORM: DSW Volunteer Tracking
Keep the Logistics Section Coordinator informed of significant issues affecting the Personnel Unit.
Obtains necessary equipment, supplies, and facilities to establish food service (including hot/cold storage and/or handling).
Ensures food service areas meet appropriate health and safety measures and are maintained in a clean condition.
Orders sufficient food and water from or through the Supply Unit. Maintains an inventory of food, water, condiments, and supplies. Coordinates with Procurement Unit to ensure all purchases are pre-approved and paid.

Shift Change:
Provide turnover briefing to position replacement
Packet Page 856 of 1095Attachment 2 Page 223 of 457

City of Fairfield
Emergency Operations Plan

Page | C-120

Packet Page 857 of 1095Attachment 2 Page 224 of 457

City of Fairfield
Emergency Operations Plan

Page | C-121

FOR OFFICIAL USE ONLY
Communications/IT Unit
Responsible for managing all computing needs, including desktop/laptop computers, network, and communications (internet/wireless, telephones, radios, etc.), printing, audio/visual, and other technology needs for the EOC.

ELEMENTS INCLUDE
• Coordinates with all sections and branches/groups/units on operating procedures for computing, network, and communications systems
• Provides support for all EOC Information Systems and ensures automated information links with partner EOCs/DOCs are maintained, including, if applicable, audio, visual, and teleconferencing equipment

Reports to:

Logistics Section Chief

Plans and Reports:
• EOC Action Plan
• Report: Communications Status

Forms and Guides:
• Position Job Aid
• ICS-205 Emergency Communications Plan
• ICS-205A Communications List
• ICS-207 Organization Chart
• ICS-211 Check-in List
• ICS-214 Activity Log
• ICS-215 Operational Planning Worksheet

Technology:
• Laptop
• Phone

Tools:
• Workstation
• Position Binder (Can be virtual)
Packet Page 858 of 1095Attachment 2 Page 225 of 457

City of Fairfield
Emergency Operations Plan

Page | C-122

FOR OFFICIAL USE ONLY
• Vest

Response:
Develop the Emergency Communications Plan for all communication modes within the EOC and field Incident Command Posts when needed
• FORM: ICS-205
Determine what communications equipment is necessary
Provide technical information as required
Manage data and telephone services for the EOC. Receive any priorities or special requests
Support communications connectivity between EOC and field units, other operations centers including DOCs and the Operations Area EOC, and mutual aid providers. Use the Solano County EOC Communications Directory Appendix for guidance Provide communications equipment provided to City liaisons to other agencies Maintain of record of all communications equipment checked out to EOC and other staff Provide communications briefings and technology status reports as requested at action planning meetings
• REPORT: Communications Status

Shift Change:
Provide turnover briefing to position replacement.

Packet Page 859 of 1095Attachment 2 Page 226 of 457

City of Fairfield
Emergency Operations Plan

Page | C-123

City of Fairfield
Emergency Operations Plan

Page | C-124

FOR OFFICIAL USE ONLY

Packet Page 861 of 1095Attachment 2 Page 228 of 457

City of Fairfield
Emergency Operations Plan

Page | C-125

FOR OFFICIAL USE ONLY
Finance Section Chief
Responsible for the financial support, response, and recovery of the incident.

ELEMENTS INCLUDE
• Supervise the Finance Section
• Ensure that all financial records are maintained throughout the emergency • Ensure that all on-duty time is recorded for all emergency response personnel • Ensure that all on-duty time sheets are collected from EOC staff; Departments are collecting these from DOC staff, and Field Supervisors/Incident Commanders collect for their staff
• Ensure there is a continuum of the payroll process for all employees responding to the emergency
• Determine/remind individuals of purchase order limits for the procurement function in Logistics
• Ensure that workers’ compensation claims resulting from the response are processed within a reasonable time
• Ensure that all travel and expense claims are processed within a reasonable time • Ensure that all recovery documentation is accurately maintained and submitted on the appropriate forms to the Federal Emergency Management Agency (FEMA) and/or Cal OES

Reports to:

EOC Director

Supervises:
• Cost/Accounting Unit
• Time Unit
• Compensation/Claims Unit
• Purchasing Unit
• Recovery Unit

Plans and Reports:
• EOC Action Plan
• Incident Cost Analysis Report

Fairfield City CouncilMarch 1, 2022

Fairfield City Council
March 1, 2022