Fairfield City Council
March 15, 2022

WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency pursuant to Section 8625 of the California Emergency Services Act in response to the COVID-19 pandemic (the Emergency); and

WHEREAS, the Centers for Disease Control and Prevention (CDC) continue to advise that COVID- 19 spreads more easily indoors than outdoors and that people are more likely to be exposed to COVID-19 when they are closer than 6 feet apart from others for longer periods of time; and

WHEREAS, the California Department of Public Health (CDPH) and the CDC caution that the Delta variant of COVID-19, currently the dominant strain of COVID-19 in the country, is more transmissible than prior variants of the virus, may cause more severe illness, and that even fully vaccinated individuals can spread the virus to others resulting in rapid and alarming rates of COVID-19 cases and hospitalizations; and

WHEREAS, the CDC has established a “Community Transmission” metric with 4 tiers designed to reflect a community’s COVID-19 case rate and percent positivity; and

WHEREAS, Solano County currently has a Community Transmission metric of “high” which is the most serious of the tiers; and

WHEREAS, due to the ongoing COVID-19 pandemic and the need to promote social distancing to reduce the likelihood of exposure to COVID-19, the City Council intends to hold public meetings via teleconferencing pursuant to Government Code Section 54953(e); and

WHEREAS, on October 5, 2021, the City Council adopted the provisions of Government Code Section 54953(e) for the first time by resolution and majority vote.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The Recitals provided above are true and correct and are hereby incorporated by reference.

Section 2. The City Council hereby determines that, as a result of the Emergency, meeting in person presents imminent risks to the health or safety of attendees.

Section 3. The City Council shall conduct its meetings pursuant to Government Code section 54953(e) and authorizes its boards and commissions to do likewise.

Section 4. The City Council has reconsidered the circumstances of the state of emergency.

Packet Page 150 of 458Attachment 1 Page 2 of 3

RES. NO. 2022-48

Section 5. The state of emergency continues to directly impact the ability of the City Council members to meet safely in person.

Section 6. State or local officials continue to impose or recommend measures to promote social distancing.

Section 7. Staff is hereby authorized and directed to continue to take all actions necessary to carry out the intent and purpose of this resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisi ons of the Brown Act.

Section 8. This resolution shall take effect immediately upon its adoption and must be reconsidered within 30 days to stay in effect.

PASSED AND ADOPTED this 15th day of March 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 151 of 458Attachment 1 Page 3 of 3

Agenda Item No: 16.

AGENDA REPORT
DATE:March 15, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­49 of the City Council of the City of Fairfield Authorizing the City Manager to Approve and Execute the Five­Year Lease for 2250 and 2256 North Texas Street
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Fairfield Police Activities League (PAL) has agreed to vacate its current location by April 1, 2022.

A new facility located at 2250 and 2256 North Texas Street has is planned to house both the Police Activities League and the Youth Services Division. Securing the lease agreement for the new facility will allow the department to continue to serve and develop the youth in our community.

DISCUSSION
Currently, the Fairfield PAL is located at the Sullivan Inter­Agency Youth Center. Due to the changing needs of the Fairfield­Suisun Unified School District, the Fairfield PAL and the Fairfield Police Department agreed to vacate the Sullivan Inter­Agency Youth Center by April 1, 2022. The Fairfield Police Department selected a new location at 2250 North Texas Street to house the Fairfield PAL. The adjacent building at 2256 North Texas Street will house the Youth Services Division Officers and Restorative Justice Officers.

The Fairfield Police Department and Fairfield PAL work closely to maintain a strong partnership. This partnership is critical in ensuring our youth's continued safety, education, and development. This new location is between two of our local high schools and one junior high school. It allows for accessibility to youth for the Fairfield PAL programs and the Restorative Justice Officer and Youth Services Supervisor, who will also be on site.

The attached resolution allows the city to enter into a five­year lease agreement through June 1, 2027.

FINANCIAL IMPACT
The proposed lease agreement lists a cost of $11,000 per month or $132,000 annually. Each additional year has an increase of 2% or the consumer price index for urban consumers San Francisco/Oakland, Packet Page 152 of 458

Agenda Item No: 16.AGENDA REPORTDATE:March 15, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­49 of the City Council of the City of Fairfield Authorizing the CityManager to Approve and Execute the Five­Year Lease for 2250 and 2256 North TexasStreetRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Fairfield Police Activities League (PAL) has agreed to vacate its current location by April 1, 2022.A new facility located at 2250 and 2256 North Texas Street has is planned to house both the PoliceActivities League and the Youth Services Division. Securing the lease agreement for the new facility willallow the department to continue to serve and develop the youth in our community.DISCUSSIONCurrently, the Fairfield PAL is located at the Sullivan Inter­Agency Youth Center. Due to the changingneeds of the Fairfield­Suisun Unified School District, the Fairfield PAL and the Fairfield PoliceDepartment agreed to vacate the Sullivan Inter­Agency Youth Center by April 1, 2022. The FairfieldPolice Department selected a new location at 2250 North Texas Street to house the Fairfield PAL. Theadjacent building at 2256 North Texas Street will house the Youth Services Division Officers andRestorative Justice Officers.The Fairfield Police Department and Fairfield PAL work closely to maintain a strong partnership. Thispartnership is critical in ensuring our youth's continued safety, education, and development. This newlocation is between two of our local high schools and one junior high school. It allows for accessibility toyouth for the Fairfield PAL programs and the Restorative Justice Officer and Youth Services Supervisor,who will also be on site.The attached resolution allows the city to enter into a five­year lease agreement through June 1, 2027.FINANCIAL IMPACT The proposed lease agreement lists a cost of $11,000 per month or $132,000 annually. Each additional year has an increase of 2% or the consumer price index for urban consumers San Francisco/Oakland, not to exceed 5%. This would be an estimated minimum cost of $11,220 per month or $134,640 the second year, $11,444.40 or $137,332.80 the third year, $11,673.29 or $140,079.48 the fourth year, and $11,906.76 or $142,881.12 the last year.

The cost of the lease for the Fairfield PAL is accounted for in the general budget of the Police Department (Fund 011, Division and Responsibility Code 53005).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Do not approve the lease agreement.

STAFF CONTACT
Dan Marshall, Police Captain
(707) 428­7313
[email protected]
COORDINATED WITH
City Attorney's Office, Community Development Department ATTACHMENTS:

Description
Proposed Resolution
Proposed Lease Agreement
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 3/7/2022 ­ 1:37 PM
Packet Page 153 of 458

CITY OF FAIRFIELD

RESOLUTION NO. 2022-49

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO APPROVE AND EXECUTE THE FIVE-YEAR LEASE FOR 2250 AND 2256 NORTH

TEXAS STREET

WHEREAS, the Fairfield Police Department is in partnership with the Fairfield Police Activities League (PAL); and

WHEREAS, the continued safety, education, and development of our youth is paramount to the missions of both the Fairfield Police Department and the Fairfield PAL; and

WHEREAS, a new facility for the Fairfield PAL is a critical component of the continued efforts to ensure the safety, education, and development of our youth; and

WHEREAS, the Fairfield Police Department has identified viable space at 2250 and 2256 N orth Texas Street that will meet the needs of the Fairfield PAL and the Fairfield Police Department.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby authorizes the city manager to enter into a 60-month lease agreement with Patrick M. Lively for the new home of the Fairfield PAL and Fairfield Police Department Youth Services Division at 2250 and 2256 North Texas Street at a cost not to exceed $693,000.

PASSED AND ADOPTED this 15th day of March 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 154 of 458Attachment 1 Page 1 of 1

LEASE AGREEMENT BETWEEN THECITY OF FAIRFIELD AND PATRICK M. LIVELYThis Lease Agreement ("Lease") is entered into as of_,2022 (thet"Effective Date") by and between Patrick M. Lively ("Landlord"), and Cit)¡ of Fairfield, amunicipal corporation ("Tenant").\ryITNESSETH:V/HEREAS, Landlord is the owner of that certain real property and all improvementsthereon, located in the City of Fairfield, County of Solano, State of Califomia, as moreparticularly described in Exhibit "4" attached hereto and incorporated herein by this referenceand more commonly known as2250 and2256 N. Texas Street, hereinafter collectively referredto as "the Property" or "the Premises"; andWHEREAS, Landlord wishes to lease to Tenant the Property and the Tenant wishes tolease from Landlord the Property; andNOW THEREFORE, in consideration of the mutual covenants and promises containedherein, and other valuable consideration, the receipt, and adequacy of which are herebyacknowledged, Landlord and Tenant covenant and agree as follows:ARTICLE 1. TITLE TO PREMISES.1.1 Landlord's Title to The Prope4y. Landlord represents to Tenant that Landlord has fullauthority to enter into this Lease.ARTICLE 2. The Properfv.2.1. Description of The Property. For and in consideration of the payments and of theperformance of Tenant of the covenants and undertakings hereinafter set forth, Landlord herebyleases to Tenant and Tenant leases from Landlord the following:IPacket Page 155 of 458Attachment 2 Page 1 of 33

A. The Property, which includes of two buildings totaling approximately 19,000 sf;B. The parking lot; andB. All fixtures, equipment, and articles of personal property (if any) installed upon orlocated in and used or useful in the maintenance and operation of such, other than Tenant's tradefixtures, and removable equipment, articles of personal property or any other TenantImprovements, as defined in Article 9 of this Lease.ARTICLE 3. TERM.3.1. Term. The term ("Term") of this Lease shall commence on the Effective Date(ooCommencement Date") and shall continue for a period of five (5) years ("Initial Term") unlessterminated sooner in accordance with Section 3.3 of this Lease.3.2 Option. At the expiration of the Initial Term, if Tenant is not then in default, Tenantshall have one (1) option to extend the Lease for sixty (60) months (the "Extended Term"). Theoption shall be exercised, if at all, by Tenant giving Landlord no less than one hundred andeighty (180) days written notice prior to the last day of the Initial Term.3.3 Earlv Termination. Notwithstanding the provisions of Sections 3.1 and 3.2,theTenant may terminate this Lease at any time during the Initial Term or the Extended Term uponninety (90) calendar days written notice to Landlord if Tenant can demonstrate a loss of fundingor other financial hardship that prevents Tenant from being able to meet its lease obligations.3.4 Right of First Refusal. Tenant shall have the first right of refusal to purchase theProperty should Landlord ever decide to sell the Property. In the event that Tenant elects toexercise its rights under this Section 3.4, Tenant agrees to pay the fair market value for theProperty based on an appraisal report that is not more than six (6) months old. Landlord is not2Packet Page 156 of 458Attachment 2 Page 2 of 33

required to sell the Property to Tenant if, after reasonable best efforts, an agreement cannot bereached between the parties.ARTICLE 4. RENT.4.1 Basic Rent..Tenant covenants to pay I andlord a net monthly pa.yment ("Basic Rent")during the Term of this Lease of Eleven Thousand Dollars ($11,000.00) per month.4.2 Additional Rent. Tenant covenants to pay to Landlord during the Lease Term anamount equal to the total of the amounts set forth in Articles 6 and 7 of this Lease on terms andconditions stated therein ("Additional Rent").4.3 Securit)¡ Deposit. Tenant has, contemporaneously with the execution of this Lease,deposited with Landlord a security deposit ("the Security Deposit") in the sum of Two ThousandDollars ($2,000.00), receipt of which is hereby acknowledged by Landlord. The SecurityDeposit shall be held by Landlord as security for the faithful performance by Tenant of all of theterms, covenants, and conditions of this Lease to be kept and performed by Tenant during theTerm hereof. All or any portion of the Security Deposit may be used, as reasonably necessary, to(i) cure Tenant's default in payment of Basic Rent, Additional Rent, non-sufficient funds fees, orother sums due; (ii) repair damage, excluding ordinary wear and tear, caused by Tenant or by aguest, licensee or invitee of Tenant; (iii) broom clean the Premises, if necessary, upontermination of tenancy; and (iv) cover any other unfulfilled obligation of Tenant. THESECURITY DEPOSIT SHALL NOT BE USED BY TENANT IN LIEU OF PAYMENT OFLAST MONTH'S RENT. If all or any portion of the Security Deposit is used during thetenancy, Tenant agrees to reinstate the total Security Deposit within ten (10) business days afterwritten notice is delivered to Tenant. Landlord shall not be required to keep the Security Depositâ.,Packet Page 157 of 458Attachment 2 Page 3 of 33

separate from its general funds, and Tenant shall not be entitled to interest on such SecurityDeposit. Within forty-five (45) days following the expiration of the Term or earlier terminationof this Lease and Tenant's performance of all of its obligations under this Lease, the SecurityDeposit or any balance thereof shall be returned to Tenant.4.4 Annual Rent Increase. The Basic Rent shall increase on an annual basis in an amountequal to the increase in the Consumer Price Index for all consumers in the SanFrancisco/Oakland area within California. However, the annual increase in the Basic Rent shallnot be less than 2%o nor more than 5ol0.ARTICLE 5. PAYMENTS OF RENT.5.1 Payment of Basic Rent. The Basic Rent shall be remitted to Landlordby check inadvance on or before the first (1st) day of each and every calendar month during the Lease Termwithout notice or demand.ARTICLE 6. TAXES.6.1 Applicable Taxes Defined. For the pu{poses of this Lease, "Applicable Taxes" shallmean all general real property taxes and general assessments, transit charges, fees orassessments, payments in lieu of taxes, and any tax, fee or excise levied or assessed on theProperty, any portion thereof, or Landlord's interest therein, hereafter levied or assessed by theUnited States of America, the State of California or any political subdivision, public corporation,district or other political or public entity.6.2 Tenant to Pay Applicable Taxes. As Additional Rent and in addition to all other sumsto be paid by Tenant under this Lease, Tenant shall pay to Landlord an amount equal to theApplicable Taxes which become due and payable during each fiscal year during the Lease Term.Tenant shall pay all Applicable Taxes to Landlord within thirty (30) days of Landlord's invoice4Packet Page 158 of 458Attachment 2 Page 4 of 33

to Tenant. Tenant or its designee shall bear the expense of Applicable Taxes for whole fiscalyears during the Lease Term and, additionally, the expense thereof for the fiscal years in whichthe Lease Term begins or terminates in the proportion that the number of days the Lease Termexists within each of such fiscal years bears to the total number of days in such fiscal year.Notwithstanding anything herein to the contrary, Tenant shall pay all Applicable Taxes prior tothe date upon which a penalty shall be assessed by the respective taxing authorities for thedelinquent payment of any Applicable Taxes. Further, Tenant hereby agrees to pay any penaltieswhich may result from the delinquent payment of Appticable Taxes within 10 days of a writtendemand for payment thereof by Landlord to Tenant.6.3 Special Assessments. As Additional Rent and in addition to all other sums to be paidby Tenant under this Lease, Tenant shall pay to Landlord an amount equal to any specialassessments applicable to the Property, but only to the extent that such assessments become dueand payable in full or in installments during the Lease Term. Special assessments for the fiscalyears in which the Lease Term begins or terminates shall be prorated between Landlord andTenant in the proportion within each of such fiscal years bears to the total number of days insuch fiscal year. For purposes of this Section 6.3, payment in installments over the longestpossible term shall be deemed to have been elected in any instance where a determinable optionto pay existed, notwithstanding that an assessment may have been, or may hereafter be, paid infull, and Tenant shall bear the expense of only such installments as would have become due andpayable during the Lease Term had the installment option been elected.6.4SneniqlAssessmentÞqrfininqfinn Riohtc nf TenenfLandlord agrees to give Tenanttimely notice of, and the opportunity to participate in, all hearings and negotiations regardingspecial assessments affecting the Property. Upon written request of Tenant, Landlord will5Packet Page 159 of 458Attachment 2 Page 5 of 33

arrange with proper tax officials, meetings for the pu{poses of negotiating real estate taxassessments against the Property, and Landlord will extend to Tenant timely notice of, and theopportunity to participate in, all such negotiations.6.5 Tenant's Right to Contest Taxes. Tenant shall have the unrestricted right and in itsname, or inthe name of Landlord if required, to pursue such administrative and judicialprocedures as may be necessary to contest and appeal from any assessment or valuation,provided that Tenant shall post an appropriate bond or pay under protest any billing or real estatetaxes or assessments all or part of which are borne by Tenant under the Terms of this Lease as acondition to Tenant's rights under this Section 6.5. At no cost to Landlord, Landlord agrees tocooperate in all reasonable ways to further any such procedure by Tenant; provided that benefitsand expenses resulting from any contest with respect to Applicable Taxes or special assessmentsfor fiscal years in which the Lease Term begin or terminates shall be borne ratably by Tenant andLandlord in proportion to the amount of the reduction of the tax required to be borne by eachpursuant to the Terms of this Lease in the absence of a contest thereof.ARTICLE 8. USE OFTHE, PROPERTY.8.1 Use of The Property. Tenant shall use the Property for a Police Activities League("PAL") and for all other purposes related to or incidental to that business. Tenant may not usethe Property for purposes other than as indicated hereinabove, except upon prior written consentof the Landlord which shall not be unreasonably withheld. Landlord does not represent orwarrant that the current zoning for the Property would permit the use contemplated by theTenant. Tenant has made their own inquiry concerning the acceptable uses of the Property andaccepts the Property in its current "as is" condition with regard to zoning and physical condition.6Packet Page 160 of 458Attachment 2 Page 6 of 33

ARTICLE 9. REPAIRS9.1 Tenant Improvements and Alterations. Tenant may make renovations, improvements,or alterations to the Properly (Tenant Improvements) at the sole cost and expense of Tenant inaccordance with all applicable laws, ordinances, and regulations, which may include but are notlimited to the following:Build out private offices and/or workspace areas;Install basketball hoop and court;Install or repurpose existing flooring throughout Property;Install HVAC systems;Install signage on the building andlor at the entrance to the Property;Install kitchen equipment; andInstall security systems.Any Tenant Improvements shall remain on the premises at expiration or termination ofthe Lease Term or in Tenant's sole discretion, such Improvements may be removed at Tenant'ssole cost and expense. Except as herein provided, Tenant shall not, before or during the LeaseTerm, make or allow to be made any alterations, physical additions, or improvements in or to theProperty without first obtaining Landlord's prior written consent, which consent shall not beunreasonably withheld.9.2Maintenance of The Property. Tenant shall at all timesduring the Lease Termmaintain the Property in good, clean, and sanitary condition at Tenant's sole cost and expense.9.3 Tenant's Repairs. Tenant shall, at its sole cost and expense, maintain, repair, andreplace the following: (a) the electrical, plumbing, heating, air conditioning, fire suppressionsprinklers, and sewage systems, including, (b) the entire interior structures; (c) exteriorlandscaping and vegetative matter in and around the leased premises; (d) any and allinfrastructure, including but not limited to, parking areas, roofing, gutters, and any otherstructures in and about the Property; (e) any and all alterations which may be required by the7Packet Page 161 of 458Attachment 2 Page 7 of 33

Americans with Disabilities Act (ADA) or any similar State or local ordinances. Tenant, upondemand by Landlord, will assign and transfer to Landlord any wananty or guaranty received byTenant from any party who may have supplied labor, services, andlor materials with respect toany portion of the Property which Tenant is required to repair or replace pursuant to this Lease.. 9.4 Mechanic's Liens. Tenant shall keep the Property free from any liens arising out ofany (a) work performed or material furnished to or on behalf of Tenant to or for the Property foror during the Lease Term and (b) obligations incurred by or for Tenant or any person claimingthrough or under Tenant before or during the Lease Term. In the event that Tenant shall notwithin thirty (30) days following the imposition of any such lien, cause same to be released ofrecord by payment or posting of a bond, reasonably satisfactory to Landlord in form andsubstance, Landlord shall have, in addition to all other remedies provided herein and by law, theright (but not the obligation) to cause the lien to be released by such means as Landlord shalldeem proper, including payment of the claim giving rise to such lien. All such sums paid byLandlord and all reasonable expenses incurred by it in connection therewith shall be consideredAdditional Rent and shall be payable by Tenant within thirty (30) days after demand. Landlordshall have the right at all times to post and keep posted on the Property any notices permitted orrequired by law or that Landlord shall reasonably deem proper for the protection of Landlord, theProperty and any other party having any interest therein, from mechanics, material-men andother liens. In addition to all other requirements contained in this Lease, Tenant shall give toLandlord at least ten (10) business days prior written notice of commencement of anyconstruction on the Property.9.5 Standards for Repairs. All repairs, replacements, and reconstruction, including anyalterations made pursuant to this Article 9, made by or on behalf of Tenant, or any person8Packet Page 162 of 458Attachment 2 Page 8 of 33

claiming through or under them, shall be made and performed (a) in accordance with allapplicable laws and regulations of governmental authorities having jurisdiction over theProperty, (b) in accordance with such reasonable requirements as Landlord or Tenant mayimpose with respect to insurance and bonds to be obtained by the other party in connection withthe proposed work, and (c). in compliance with such other reasonable requirements as Landlordor Tenant may impose.9.6 Landlord's Repairs. Landlord shall make at its sole cost and expense those repairsnecessitated by Landlord's acts or negligence of its agents, employees, or contractors.9.7 Tenant's Remedies for Landlord's Repairs. It is understood and agreed that Landlordshall be under no obligation to make any repairs, alterations, renewals, replacements orimprovements to and upon the Property at any time except as this Lease expressly provides.Anything to the contrary notwithstanding contained in this Lease, Landlord shall not in any waybe liable to Tenant for failure to make repairs as herein specifically required of it unless Tenanthas previously notified Landlord in writing of the need for such repairs and Landlord has failedto commence and complete such repairs within a reasonable period of time following receipt ofTenant's written notification.9.8 Sunender of The Propert)'. Any alteration, physical addition, or improvement madeduring the Lease Term that remains in or on the Property upon the expiration or earliertermination of this Lease Term shall be surrendered to and become the Property of the Landlord;provided, however, that this provision shall not apply to moveable equipment, trade fixtures, orfurniture owned by Tenant. Tenant shall repair at its sole cost and expense all damage caused tothe Property by removal of Tenant's moveable equipment, trade fixtures or furniture or such9Packet Page 163 of 458Attachment 2 Page 9 of 33

other alterations as Tenant shall be allowed or required to remove from the Property byLandlord. Any of Tenant's moveable equipment, trade fixtures or furniture not removed from theProperty within five (5) business days following the expiration or earlier termination of thisLease shall at Landlord's option become the property of Landlord or Landlord may remove themand Tenant shall pay to Landlord the cost of removal.ARTICLE 10. COMPLIANCELAWS AND INSURANCEREOUIREMENTS10.1 Compliance with Laws. Tenant, at Tenant's sole cost and expense, shall complyduring the Lease Term with all laws, orders, and regulations of federal, state, county, andmunicipal authorities relating to Tenant's use or occupancy of the Property or Tenant's operationsthereon.10.2. Hazardous Materials. Landlord acknowledges that Tenant from time to time mayuse, generate, or store hazardous materials and contaminants (as defined hereinbelow) on orabout the Property as part of the normal operation of Tenant's business and use of the Property asset forth in Article 8. Tenant agrees at its sole cost and expense to comply with all Federal, State,and local laws, ordinances, regulations, rules, licenses, permits, and orders relating to Tenant'suse, generation, storage, or disposal of such hazardous materials or contaminants. Except asprovided above, Tenant shall not cause or permit the use, generation, storage, or disposal on orabout the Property of any substances, materials, or waste subject to regulation under any Federal,State, or local laws from time to time in effect concerning hazardous, toxic or radioactivematerials unless Tenant shall have received Landlord's prior written consent, therefore, whichLandlord may withhold or revoke at any time in its sole discretion. In addition to andnotwithstanding any other rights and remedies of Landlord under this Lease and without anygrace periods, Landlord shall have the right, in its sole discretion to require Tenant (I) to cease10Packet Page 164 of 458Attachment 2 Page 10 of 33

and desist all activities on the Property directly or indirectly resulting in a violation of thisSection 10.2 immediately upon notice of such violation from Landlord, and (ii) to immediatelycommence cure of such violation at Tenant's expense.l1Packet Page 165 of 458Attachment 2 Page 11 of 33

10.3 Tenant's Liability Insurance. Tenant shall, at its sole cost and expense, obtain andmaintain a combination of self-insurance and excess coverage for all risks of direct physical lossor damage to the personal property of Tenant located at the Premises, and to all of Tenant'sadditions, improvements or other alterations to the Premises, to the extent of their fullreplacement value.Tenant shall maintain in full force and effect during the term of this Lease, at Tenant'ssole cost and expense, a policy of public entity general liability coverage in terms and amountssatisfactory to Landlord, but in any event no less than Two Million Dollars ($2,000,000.00)combined single limit per occurrence for bodily injury, personal injury, death and propertydamage, subject to such increases in amount as Landlord may reasonably require from time totime, covering any accident or incident arising in connection with the presence of Tenant or itsagents, employees, guests, volunteers or invitees on the Premises. If the general liability or otherform with a general aggregate limit is used, either the general aggregate limit shall applyseparately to this location or the general aggregate limit shall be twice the required limit.Tenant shall, at its sole cost and expense, obtain and maintain workets' compensationcoverage insuring against and satis$ing Tenant's obligations and liabilities under the workers'compensation laws of the State of California.t2Packet Page 166 of 458Attachment 2 Page 12 of 33

The insurance policy required to be obtained and maintained by Tenant under thisSection 10.3, must: (a) name Landlord as an additional covered party; (b) not contributing with,or in excess of, any coverage that Landlord may carry; (c) provide that the policy may not becanceled unless Landlord shall have received at least thirty (30) days' prior notice ofcancellation; and The issuance of any such insurance policy shall not be deemed to limit orrestrict in any way Tenant's liability or obligations arising under, or out of, this Lease.Tenant shall furnish Landlord with a certificate evidencing the insurance policiesrequired to be obtained and maintained by Tenant prior to the Commencement Date and not laterthan thirty (30) days prior to expiration of any such policy.Notwithstanding any other provision of this Lease, neither Landlord nor Tenant shall beliable to the other or to any insurance company (by way of subrogation or otherwise) insuring theother party for any loss or damage to any building, structure or other tangible property, or anyresulting loss of income or additional expense, even though such loss or damage might have beenoccasioned by the negligence of such party, its agents or employees, if such loss or damage iscovered by insurance benefiting the party suffering such loss or damage or was required to becovered by insurance pursuant to this Section 10.3. If required to make the foregoing waiver ofsubrogation binding upon their respective insurance carriers, Landlord and Tenant shall givenotice to their respective insurance carriers that such mutual waiver of subrogation is containedin this Lease. Tenant agrees to cause all other occupants of the Premises claiming by, under orthrough Tenant to execute and deliver to Landlord such a waiver of claims and to obtain suchwaiver of subrogation rights endorsements.l3Packet Page 167 of 458Attachment 2 Page 13 of 33

TI11. SUBORDINA1 1.1 Subordination GenerallyThis Lease is and shall be subordinate to any encumbrance now of record or recordedafter the date of this Lease affecting Landlord and the Premises. Such subordination is effectivewithout any further act of Tenant. Tenant shall, from time to time upon request from Landlord,execute and deliver any documents or instruments that may be required by a lender to effectuateany such subordination. If Tenant fails to execute and deliver any such documents orinstruments, Tenant irrevocably constitutes and appoints Landlord as Tenant's special attorney-in-fact to execute and deliver any such documents or instruments on its behalf.Each party, within ten (10) days after notice from the other party, shall execute anddeliver to the other party, in recordable form, a certificate stating that this Lease is unmodifiedand in full force and effect, or in full force and effect as modified, and stating the modifications.Failure to deliver the certificate within the ten (10) days shall be conclusive upon the partyfailing to deliver the certificate for the benefit of the party requesting the certificate and anysuccessor to the party requesting the certificate, that this Lease is in full force and effect and hasnot been modified except as may be represented by the party requesting the certificate.ARTICLE 12. ASSIGNT AND ST]BLETTING.12.1 Landlord's Consent to Assisnment and Sublease. Subject to the rights provided inSection I2.2,Tenant shall not, directly or indirectly, voluntarily or by operation of law, sell,assign, encumber, pledge or otherwise transfer or hypothecate all or any part of the Property orl4Packet Page 168 of 458Attachment 2 Page 14 of 33

Tenant's leasehold estate hereunder, or sell or transfer, whether pursuant to one or moretransactions, including without limitation, by consolidation, merger or reorganization, a majorityof the voting stock of Tenant if Tenant is a corporation, or a majority of the general partnershipinterest ofTenant ifTenant is a partnership (each such act is referred to herein as an"Assignment"), or sublet the Property or any portion thereof or permit the Property. to be used byanyone other than Tenant (each such act is referred to herein as a "Sublease"), without the priorwritten consent of a Landlord, which consent shall not be arbitrarily or unreasonably refused.Landlord shall have thirty (30) days from the time Landlord receives written notice from Tenantofits request for Landlord to approve or disapprove ofthe proposed subtenant or assignee. In theevent Landlord withholds its consent to the Assignment or Sublease, Landlord shall set forth thereasons for its withholding of consent. The failure of Landlord to give notice of its refusal withinthirty (30) days of its receipt of Tenant's notice of Assignment or Sublease, shall be deemed anapproval of the Assignment or Sublease.Any other Assignment or Sublease shall be void and, atthe option of Landlord, shall constitute a material default by Tenant under this Lease. Theacceptance of Basic Rent or Additional Rent by Landlord from a proposed assignee, Sublease, oroccupant of the Property shall not constitute consent to such Assignment or Sublease byLandlord. If Tenant requests Landlord to consent to an Assignment or Sublease, Tenant shall payto Landlord, whether or not consent is ultimately given, Landlord's reasonable expenses incurredin connection with such request, including reasonable attorney's fees.I2.2 Allocation of Sublease Rent or Assignment Consideration. If Tenant receivesanyexcess rental (Bonus Payments) from a subtenant or other payment as consideration for assigningthe Lease as part of a Sublease or Assignment, after reimbursement of Tenant's reasonable costs,15Packet Page 169 of 458Attachment 2 Page 15 of 33

Landlord shall receive one-half (I12) andTenant shall receive one-half (112) of such BonusPaymentsARTICLE 13. FIRE ANDOTHE,R CASI]ALTY.13.1 Total Loss. If the Property shall be damaged by fire, casualty, or act of God, or ifany lawful authority shall order demolition or removal (or non-use) of any structure or partthereof being apart of the Property so as to render the Property substantially in its entirety unfitfor any of Tenant's uses referred to in Article 8 hereof (except as a result of an act or omission ofTenant or its agents, employees, contractors or anyone claiming under or through Tenant, or as aresult of the failure of Tenant to perform its obligations hereunder,) then Tenant, in its reasonablediscretion, shall have the right by giving written notice to Landlord within thirty (30) days afterany such happening to terminate this Lease as of the time of such happening; and Tenant'sobligation to pay rent shall cease, and rent paid shall be apportioned and the unearned portionthereof shall be refunded to Tenant. If Tenant does not elect to terminate this Lease, Landlordshall expeditiously rebuild and restore the Property and Basic Rent and Additional Rent willabate during the period that Tenant does not use the Property by reason of such happening andthe rebuilding and restoration of the Property.13.2 Partial Loss. If the Property shall be damaged by any aforesaid happening to anextent which does not render the Property substantially in its entirety unfit for any of Tenant'ssuch uses, then Landlord shall expeditiously rebuild and restore the Property and Basic Rent andAdditional Rent shall abate pro rata in the proportion of the diminution in the usefulness of theProperty for the uses set forth in Article 8 hereof during the period that Tenant is deprived of theuse of the entire Property by reason of such happening and the rebuilding and restoration of theProperty.t6Packet Page 170 of 458Attachment 2 Page 16 of 33

13.3 Loss Covered by Insurance. Upon the completion of any rebuilding and restorationof the Property and the receipt by Tenant of a certified statement of the cost thereof, Tenant shallreimburse Landlord for the portion of such costs that would have been covered by the fire andextended coverage insurance obtained by Tenant under Article 10 hereof but for any deductibleexplicitly permitted under that Article13.4 Termination of Riehts. If Landlord fails in any of the foregoing events expeditiouslyto rebuild and restore the Property, Tenant will have the alternative right to terminate this Leaseas of the date of the happening (if the Property substantially or in its entirety has become unfitfor Tenant's use) or (if the Premises have not become unfit to that extent) ten (10) days after thegiving of such termination notice by Tenant by serving written notice upon Landlord; providedthat if Landlord notifies Tenant within such ten (10) day period of Landlord's intention to rebuildand restore the Property, Tenant shall not have the right to terminaie this Lease during suchperiod if Landlord diligently pursues the rebuilding and restoration of the Property. .13.5 Loss During Last Part of Term. If the Property is destroyed or damaged during thelast twenty-four (24) months of the Lease Term and the estimated cost of repair exceeds tenpercent (I0%) of the Basic Rent payable during the remainder of the Lease Term, either partymay atits option cancel and terminate this Lease as of the date of occurrence of such damage bygiving written notice to the other party of its election to do so within fifteen (15) days after thedate of occuffence of such damage.t7Packet Page 171 of 458Attachment 2 Page 17 of 33

ARTICLE 14. INDE,MNTFTCATION.14.1 Indemnification by Tenant. Tenant agrees to protect, indemnify, defend and holdLandlord free and harmless from and against (collectively, "Indemniff") any and all claims,causes of action, demands, damages, liens, liabilities, losses, costs and expenses (includingreasonable attorneys' fees) to which Landlord.may be exposed or that Landlord may incur inconnection with (a) an injury to, or death of, any person on the Premises, (b) a loss ofl, or damageto, any property occurring in, on or about the Premises, or (c) a violation of any law, ordinanceor regulation applicable to Tenant's occupancy and use of the Premises (collectively, "Losses").Notwithstanding the foregoing, it is the intent of Landlord and Tenant that Tenant shall be liableto Indemnifu Landlord under this Section 14.1 irrespective of the cause of the Losses (i.e.,regardless of whether or not caused by any act, omission, willful misconduct or negligentconduct (whether active or passive) of Tenant, or otherwise), except to the extent that the Lossesare solely caused by the negligence or willful misconduct of Landlord, or its agents, employeesand invitees.14.2 Contamination Defined. For the purposes of this Lease, oohazardous materials","contaminants" and "contamination" shall mean:"(I) Any substance, product, waste, or other material of any nature whatsoever which isor becomes listed, regulated, or addressed pursuant to the Comprehensive EnvironmentalResponse, Compensation, and Liability Acf,42 U.S.C. Section 9601, et seq. ("CERCA");the Hazardous Materials Transportation Act,49l 1801, et seq.; the ResourceConservation and Recovery Act,42 U.S.C. Section 6901 et seq. ("RARA"); the ToxicSubstances Control Act, l5 U.S.C. Sections 2601 et seq.; the Clean'Water Act, 33 U.S.C.Sections l25I et seq.; the California Hazardous V/aste Control Act, Health and SafetyCode Sections 25100 et seq.; the California Hazardous Substance Account Act, Healthand Safety Code Sections 25330 et seq.; the California Safe Drinking Water and Toxic18Packet Page 172 of 458Attachment 2 Page 18 of 33

Enforcement Act, Health and Safety Code Sections25249.5 et seq.; the California Healthand Safety Code Sections 25280 et seq. (Underground Storage of Hazardous Substances);the California[azardous Waste Management Act, Health and Safety Code Sections25270.1 et seq.; California Health and Safety Code Sections 25501 et seq.; (HazardousMaterials Release Response Plans and Inventory); or the California Porter-CologneWater Quality Control Act, Water Code Sections 13000 et seq., all as amended,(collectively referred to as "the State Toxic Substances Laws") or any other federal, stateor local statute, law, ordinance, resolution, code, rule, regulation, order or decreeregulatinþ, relating to, or imposing liability or standards of conduct concerning, anYhazardous, toxic or dangerous waste, substance or material, as now or at any timehereafter in effect, (ii) any substance, product, waste or other material of any naturewhatsoever which may give rise to liability under any of the above statutes or under anystatutory or common law theory based on negligence, trespass, intentional tort, nuisanceor strict liability or under any repofted decisions of a state or federal court, (iii) petroleumor crude oil other than petroleum and petroleum products which are contained withinregularly operated motor vehicles, and (iv) asbestos.14.3. Condition of Properf.v. Tenant hereby agrees to deliver the Property free of allContamination as defined hereinabove at the termination of the Lease Term or upon vacation ofthe Property whichever shall first occur.ARTICLE 15.EMNATION15.1 Definitions. The term"Taking" shall mean a taking or condemnation for public orquasi-public use during the Lease Term of all or part of the Property, or any transfer of theProperty in avoidance of an exercise of the power of condemnation or eminent domainproceedings, or damage to all or any part of them as the result of condemnation or eminentdomain proceedings, or damage incidental to a public work. The term "Date of Taking" shallmean the date on which the condemning authority is entitled to possession or the damage isimposed, as the case may be.15.2 Notice Oblieations. Forthwith upon the receipt by Landlord or Tenant of any noticeT9Packet Page 173 of 458Attachment 2 Page 19 of 33

of the institution of any proceeding for the Taking of the Property, or any part thereof, or for anystreet widening (other than a Taking) or any change of grade affecting the Property or any partthereof, the party receiving such notice shall promptly give written notice thereof to the otherparty to this Lease.15.3 Total Taking. In the event.of a Taking of either the fee of, or the use for more.thantwelve (12) months of, or a perpetual or temporary easement upon, all of the Property, the Termof this Lease shall automatically expire as of the Date of Taking.15.4 Partial Taking. In the event of a Taking of either the fee of, or the use for more thantwelve (12) months of, or a perpetual easement upon, less than all of the Property, if Tenant, inits reasonable discretion, shall determine that the remaining portions of the Property cannot besatisfactorily used for all the specific pu{poses set forth in Article 8 hereof, and shall forward anotice to Landlord of such determination within sixty (60) days after the Date of Taking, thenthis Lease shall expire as of the Date of Taking, or, if Tenant shall have remained in possessionof the untaken part of the Property after the Date of Taking, this Lease shall expire as of the datespecified in such notice by Tenant to Landlord; provided that such date shall be no sooner thanthe date Tenant vacates the Property, nor later than the One Hundred Eightieth (180tÐ day afterthe Date of Taking.15.5 Award. In the event the Term of this Lease shall expire in accordance with theprovisions of this Lease or there is a Taking for which the Lease continues for the remainder ofthe Property in accordance with the provisions of Section 15.6, the aggregate of the awards orother proceeds of the Taking (including any interest included in or paid with respect to such20Packet Page 174 of 458Attachment 2 Page 20 of 33

a\ /ard or proceeds) on account of Landlord's and Tenant's interests in the Property shall be solelyand exclusively the Tenant's, Landlord having no interest therein.15.6 Abatement or Reduction of Rent. In the event of aTaking of either the fee of or theuse for more than twelve (12) months of, or a perpetual easement upon, less than all of theProperty; and if this Lease shall not have terminated pursuant to the provisions of Section 1 5.4hereof, this Lease shall remain in full force and effect with respect to the remainder of theProperty, except that the monthly Basic Rent, from and after the Date of Taking, shall be reducedpro-rata in the proportion which the diminution in usefulness of the Property bears to theusefulness of the Property immediately before the Taking.15.7 Certain Events Other Than Taking. In the event of any street widening (other than aTaking) or change of grade affecting the Property, the aggregate of the awards or other proceedspaid in connection therewith (including any interest included in or paid in respect of such awardsor proceeds) shall, after deducting the reasonable expenses of Landlord and Tenant in collectingthe same, be allocated between Landlord and Tenant in the same proportion as provided abovewith respect to a Taking of all of the Property, and there shall be the same reduction in BasicRent as recited in Section 15.6 above.ARTICLE16 REMEDIES IN CASE OF DEFAULT.16. 1 Events of Default - Tenant. The following shall constitute a default by Tenant:A. Failure to pay rent when due, if the failure continues for five (5) business daysafter notice has been given to Tenant.B. Failure to perform any other provision of the Lease if the failure to perform isnot cured within thirty (30) days after written notice has been given to Tenant. If the default2lPacket Page 175 of 458Attachment 2 Page 21 of 33

cannot be cured in thirty (30) days, Tenant shall not be in default of the Lease if Tenantcommences to cure the default within the thirty (30) day period and diligently and in good faithcontinues to cure the default. Any notice given to Tenant shall speci$ the alleged default and theprovision of the Lease that applies.16.2 Event of Default - I-andlord. The following shall constitute a default by Landlord:A. Failure to perform a provision of the Lease if the failure to perform is not curedwithin thirty (30) days after notice has been given to Landlord. If the default cannot be cured inthirty (30) days, Landlord shall not be in default of the Lease if Landlord commences to cure thedefault within the thirty (30) day period and diligently and in good faith continues to cure thedefault. Any notice given to Landlord shall specifu the alleged default and the provision of theLease that applies.16.3 Remedies. In the event of any breach of this Lease by Tenant, Landlord shall h¿vethe following rights and remedies in addition to all other rights and remedies available toLandlord at law or in equity:(i) The right to terminate this Lease by giving notice to Tenant in accordancewith applicable law. In the event of any such termination, in addition to all other amountsLandlord may recover from Tenant as a result of such breach, Landlord may be entitled torecover the worth at the time of the award of the amount by which the unpaid rent for the balanceof the term after the time of award exceeds the amount of such rental loss for the same periodthat Tenant proves could be reasonably avoided. The worth at the time of award as specified inCalifornia Civil Code Sections reason 1951.z(a)(I) and 1951 .2(a)(2) shall be computed withinterest at the maximum allowable rate pursuant to California law;22Packet Page 176 of 458Attachment 2 Page 22 of 33

(ii) The remedy described in California Civil Code Section 1951 .4 (Landlordmay continue Lease in effect after Tenant's breach and abandonment and recover rent as itbecomes due if Tenant has right to sublet or assign, subject only to reasonable limitations). Actsof maintenance or preservation, effofts to relet the Property or the appointment of a receiverupon Landlord's initiative to protect its interest underthis Lease shall not of themselvesconstitute a termination of Lessee's right to possession; and(iii) The right to have a receiver appointed for Tenant, upon application byLandlord, to take possession of the Property, to apply any rent collected from the Property and toexercise all other rights and remedies granted to Lessor16.4 Non-Exclusive Rights. The exercise of any remedy provided by law, includingwithout limitation Section 1951.2 of the California Civil Code, or the provisions of this Leaseshall not exclude any other remedies unless they are expressly excluded by this Lease. Anynotice of default given or required to be given by Landlord to Tenant hereunder may becombined with or include any statutory notice required in connection with the exercise byLandlord or any of its remedies.ARTICLß, 17. PRORATIONS UPON TERMINATION.l7.l Proration of Charges - Generally. Upon any termination of this Lease, Landlord andTenant will prorate all Basic Rent, Additional Rent, and all taxes, assessments, public utilitycharges and other charges (herein collectively referred to as "Charges") required to be paid byTenant hereunder so that the Charges attributable to the periods up to and including the date ofany such termination of this Lease shall be borne by Tenant and the Charges attributable toperiods after the date of any such termination of this Lease shall be borne by Landlord. Theprovisions of this Article shall survive any termination of this Lease.23Packet Page 177 of 458Attachment 2 Page 23 of 33

PARTY TO PERFORM OTHECOVENANTS.18.1 Right of Pa)¡ment or Performance. Each party shall have the right at any time, afterten (10) days'notice to the other party (or without notice in case of emergency or in case anyfine, penalty, interest, or cost may otherwise be imposed or incurred), to make any payment orperform any act requirecl of such other party undei any provision of this Ledse and in exercisingsuch right, to incur necessary or incidental costs and expenses, including reasonable attorneyfees. Nothing herein shall imply any obligation on the part of either party to make any paymentor perform any act required of the other party, and the exercise of the right so to do shall notconstitute a release of any obligation or a waiver of any default.18.2 Reimbursement Rights. All payments made and all costs and expenses incurred inconnection with any exercise of such right shall be reimbursed to the party making suchpayments within ten (10) days after an invoice has been sent to the other par$, together withinterest at the rate of ten percent (10%) per annum, compounded monthly, or at such lower rate,if any, that is the highest legal rate in the State of Califomia from the respective dates of themaking of such payments or the incurring of such costs and expenses, to the party making andpaying the same. In addition to any other rights and remedies available to either party, Landlordshall have, in respect of Tenant's failure to make reimbursement of any amounts as aforesaid, thesame rights and remedies as in the case of default by Tenant in the payment of the Basic Rent.ARTICLE 19. ESTOPPEL CERTIFICATES.19.1 Right to Estoppel Certificate. Each party shall at any time and from time to timewithin thirty (30) days after written notice from the other party execute, acknowledge and deliverto the other party a statement in writing (i) certifuing that this Lease is unmodified and in fullforce and effect (or, if modified, stating the nature of such modification and certiSing that this24Packet Page 178 of 458Attachment 2 Page 24 of 33

Lease, as so modified, is in full force and effect) and the dates to which the Basic Rent andAdditional Rent are paid in advance, if any, (ii) acknowledging that there are not, to their actualknowledge, any uncured defaults on the part of the other party hereunder, or specifying suchdefaults if any are claimed, (iii) acknowledging (if true) the accuracy of such other facts as areincluded in a proposed statement prepared by the other party, and (iv) containing other suchreasonable provisions as the other party may determine. Any such statement may be relied uponby any prospective purchaser or encumbrancer or assignee or sublease of the Property or of all orany portion of the Land.19.2 Presumption of Estoppel Certificate. A party's failure to deliver such statementwithin such time shall be conclusive upon such party (i) that this Lease is in full force and effect,without modification except as may be represented by the party requesting the certificate, (ii)that there are no uncured defaults in the other party's performance, (iii) that not more than onemonth Basic Rent has been paid in advance, and (iv) that any other statements of fact includedby the other party in the proposed statement are correct.ARTICLENOTICES.20.1 Notices - Generally. All notices, demands, consent, and requests required orpermitted to be given or made under this Lease shall be effective only if rendered in writing andsent by registered, certified, or express mail, overnight service, facsimile mail, or other electronicmail (followed by a first-class mailing within three (3) days), delivered personally or deliveredby expedited messenger service, addressed to Landlord or Tenant as follows:To Landlord:Patrick M. LivelyP.O. Box 2138Fairfield, CA9453325Packet Page 179 of 458Attachment 2 Page 25 of 33

With a copy to:David Lively2596 Rio Bravo Cir.Sacramento, CA95826To TenantCity of Fairfield1000 Webster Street, 2nd FloorAttn: Real Estate Specialist IIFairfield, CA94533Any such notice, demand, consent, or request shall be deemed to have been rendered orgiven on the date of receipt or refusal thereof. Either party may change its address by givingnotice to the other in the manner aforesaid.ARTICLE 2I. UTILITIES.21.1 Utilities - Generally. Tenant shall pay or cause to be paid all charges incurred byTenant for gas, electricity, light, heat, and power and for telephone and other communicationservices and for all other public or private utility services which would be used, rendered orsupplied upon, to, or in connection with the Property at any time during the Lease Term.ARTICLß. 22. MISCELLANEOUS.22.1 No V/aiver. Neither this Lease nor any term or provision hereof may be waived, andno breach thereof shall be waived, except by a written instrument signed by the partyagainst which the enforcement of the waiver is sought. No failure by Landlord to insist upon thestrict perforrnance of any obligation of Tenant under this Lease or to exercise any right, power orremedy consequent upon a breach thereof, no acceptance of full or partial Basic Rent or26Packet Page 180 of 458Attachment 2 Page 26 of 33

Additional Rent during the continuance of any such breach, no course of conduct betweenLandlord and Tenant, and no acceptance of possession of the Property before the termination ofthe Lease Term by Landlord shall constitute a waiver of any such breach or a waiver ormodification of any term, covenant or condition of this Lease or operate as a surrender of thisLease. No waiver of any breach shall affect or alter this Lease, but each and every term,covenant, and condition of this Lease shall continue in full force and effect with respect to anyother then-existing or subsequent breach thereof. No payment by Tenant or receipt by Landlordof a lesser amount than the aggregate of all Basic Rent and Additional Rent then due under thisLease shall be deemed to be other than on account of the first items of such Basic Rent andAdditional Rent then accruing or becoming due, unless Landlord elects otherwise. Noendorsement or statement on any check and no letter accompanying any check or other paymentof Basic Rent or Additional Rent in any such lesser amount and no acceptance by Landlord ofany such check or other payment shall constitute an accord and satisfaction. Landlord mayaccept such check or payment without prejudice to Landlord's right to recover the balance ofsuch Basic Rent or Additional Rent or to pursue any other legal remedy.22.2 Severability. If any provision of this Lease or the application thereof to any personor circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Lease, orthe application of such provision to persons or circumstance other than those as to which it isinvalid or unenforceable, shall not be affected thereby, and each provision of this Lease shallremain in effect and shall be enforceable to the full extent permitted by law.22.3lntegration The Terms of this Lease (including the Exhibits hereto) are intended bythe parties as a final expression of their agreement with respect to such terms as are included inthis Lease and may not be contradicted by evidence of any prior or contemporaneous agreement,27Packet Page 181 of 458Attachment 2 Page 27 of 33

arrangement, understanding or negotiation (whether oral or written). The parties further intendthat this Lease constitutes the complete and exclusive statement of its terms, and no extrinsicevidence whatsoever may be introduced in any judicial proceeding involving this Lease. NeitherLandlord nor Landlord's agents has made any representations or warranties with respect to theProperty,.the Land, or this Lease except as expressly set forth herein. The language in all parts ofthis Lease shall in all cases be construed as a whole and in accordance with its fair meaning andnot restricted for or against any party.22.4 Surrender. Subject to the provisions of Article 16, upon the expiration or soonertermination of the Lease Term, Tenant will quietly and peacefully sunender to Landlord theProperty in the condition in which they are required to be kept as provided in Article 9, ordinarywear and tear excepted. Upon expiration or earlier termination of this Lease, Tenant shall, withinten (10) business days of a written request of Landlord, execute, acknowledge and deliver toLandlord a recordable deed quitclaiming to Landlord all interest of Tenant in the Property andthis Lease. Tenant agrees and acknowledges that Landlord may sustain substantial damage in theevent that Tenant shall fail to provide Landlord with a quitclaim deed as provided in this Section22.4.22.5 Holding Over. Any holding over after the expiration of the Lease Term with theconsent of Landlord shall be construed to be a tenancy from month to month at two times theBasic Rent and Additional Rent payable during the last month of the Lease Term and shallotherwise be on the terms and conditions herein specified so far as applicable. No holding overby Tenant after the Lease Term shall operate to extend the Lease Term. In the event of anyunauthorized holding over, Tenant shall indemni$ Landlord against all claims for damages byany other Tenant to whom Landlord may have leased all or any part of the Property commencing28Packet Page 182 of 458Attachment 2 Page 28 of 33

upon or after the expiration of the Lease Term. Any holding over without Landlord's consentshall entitle Landlord to reenter the Property as provided in Article 16 and to enforce all otherrights and remedies provided by law or this Lease.22.6 Law Applicable to Construction. This Lease shall be construed and enforced inaccordance with the laws of the.State of California.22.7 Landlord's Consent. Landlord covenants with Tenant that any consent or approvalrequired of Landlord herein shall not be withheld or delayed unreasonably:22.8 Counterparts. This Lease may be executed in one or more counterparts, each ofwhich shall be deemed an original, but all of which together shall constitute one and the sameinstrument. It shall not be necessary to the validity of this Lease that any one counterpart besigned by all the parties so long as each party shall have signed at least one counterpart.22.9 Time of Essence. Time is of the essence of each and every provision of this Lease inwhich time of performance is a factor.22.10 Amendments. No amendments or modifications of this Lease or any agreements inconnection therewith shall be valid unless in writing duly executed by both Landlord and Tenant,expressly indicating their intention to amend or modifu the Lease.22JI Headinqs. The headings of the Articles and Sections in this Lease are forconvenience only and shall not be used to construe or interpret the scope or intent of this Leaseor in any way affect the same.22.14 Attorneys'Fees. If either party commences an action or proceeding against theother party arising out of or in connection with this Lease, or institutes any proceeding in a29Packet Page 183 of 458Attachment 2 Page 29 of 33

bankruptcy or similar court which has jurisdiction over the other party or any or all of itsproperty or assets, the prevailing party in such action or proceeding and in any appeal inconnection therewith shall be entitled to have and recover from the unsuccessful party reasonableattorneys'fees, court costs, expenses and other costs ofinvestigation and preparation at trial oron appeal. If such prevailing party recovers a judgment in any such action, proceeding, or appeal,such attorneys'fees, court costs, and expenses shall be included in and as a part ofsuchjudgment.22.13. Broker. Each party represents that it has not had any dealings with any real estatebroker, finder, or other person with respect to this Lease in any manner. Each party shall holdharmless the other party from all liability and damages resulting from any claims that may beasserted against the other party by any broker, ftnder, or other person, with whom the other partyhas or purportedly has dealt.IN WITNESS WHEREOF, Landlord and Tenant have executed this Lease as of the dayand year first above written.LANDLORD:.t2a2zPATRICK M. LIVELYTENANT:DatedDAVID GASSAWAY,INTERIM CITY MANANGER30Packet Page 184 of 458Attachment 2 Page 30 of 33

EXHIBIT ADESCRIPTION OF PROPERTYEXHIBIT çÎ{Eïhoar ær&ne sf lof *3 fl dttign¡ttd on tho mtp.ntltM; 'L¡ök¿-Frddtnr'¡ $rco¡rd Addlthn to Ëd¡lidd", whh{¡ mrpwr* tilrd ln thc OftiÕä Éf rfu ftrcord¡r of Íra Comry uf $olrño, Srrt¡ ol CrlllornL. *n April T. t tT$ lñ äôðkd of t*{rpril prgø ll" dö.crlbid rr lt#oü¡rlFrrcrl 0m;Êlglnnh¡ ori fiË rrâtrtlhå rf Horth T*¡* $tram tth,üì.y.l* on rlH if Þ ü! *Ftþ;tÈ Roûd âO fËot trl¡lool, tt thü$oùdrwttt colncr of arld let f 3¡ th+ncr lrôfit ÉH pe¡nt çr bcg¡¡n¡ng f{o¡tft û"3Ð'Errt rlong ¡r¡d sinlcrlint, ı3'2 fçri;f¡rncr ãoullr åSû fO' É¡rr ptrrlkl wsth ûrû $drrh fna cl ffid Lct 2$, 42t-l fçrl ü¡ låo ßrm l{n* of mid Lct 2û; låcnc*go{ltï 0tt0 livrrr ühnf, rdd Ern lkrô, 8r.¿ lt f tı tt$ S¡uür tna cf lr*d tot â31 thonct t{ont¡ t$o1tr Wéü Ícffillld ¡o('fi ¡tr*, {?s.4 lËrt tü tftc Polnt cf Bt|lñüìg,Frrq{l ïvta:Bcgtnnlry an tft* ü+nildt¡tâ al l.lsrür larrr 8mçt hhown ot *rld Hrprl 'Fdvrü Slord t0 hüt ttid6"¡ dlrtmt üarrotlfoi*r Otîty Gmt rlalq trld cüGtËËllnü, 8r,2 frrr Trüm thr SorcrvrÊû cûmür üf trH lor !Û¡ dr*tcr frorn údü Pôtttût bcÊhrñf, Hûrth O"gg [rrr Éontlrh¡¡n$ *orq uu Étnürl¡Bt, ÊÎ.t fËtq üraÉ1rÉouth æÈtt' ËüLFrfdd with dtlSöffh e¡¡ ãf rrld Lat 2$, ¡UÊ,{Í fitt ts tH Ërrt lnr of rrld Lot Lt; ttrmce South ûo3O' t/r¡*t donn r¡H i3t l*tü,61.â l¡uror potntttrrf brs¡ Ssuth ú!e1ü' Êrnfrçm dË pslütEl bügtnnhg¡ lüfirca Hurü tgolü lYtet, 4âü,4 fuqt!E rhÉ Fqltß of Éáelnnlq.Frssrl ïtrct;Ec¡lmlnf q* rhc cütüllãú art tlotfi T¡xrr SCrrü ldrowr an trH lÍq Í 'Fthiltt ñ¡ad t(' f'ü r,ldo *1. d¡ürnt ÛÖf itfriX6frfr çrãC' €rrt, lolrO *r¡d cø{*[nr | 1{.t l.ât f¡anr üç $lrr$$värt otrnür cf rr$l tlt f8,l ü*ttc* ftctlt rdd Þqlrtcf 61n¡.fifte ¡rnrfi O*fO' Ext. osntlnuinl rlo¡t r$d cratrçÍr*, lh2.2lc*; drrn* Sordr Ügr tt Ê;t Orr¡lrl w$trlcSou*t¡ñoottrldLffXA,ltüJfnütd$ïG.úttiilrqlrjrltot23iñönËr3üü$0"m'ftüt donctrldã¡.tffltt8å "t fçrt tç r polnt th¡ þcrn Ssutlr !9 o t f Êüt lrorn thÉ pûftrû of bogimhg; thrncr tffir 8ge I ü W¡rt, 4:10.4 frotto Su Ptitt ot Bcghnfç"Ëxcrftrno Tlttrrfrqm út¡t Fcrtlqn. dç*crihd I foflowa:Eôglürl¿rrf, on tlç cfttürll{rü öf l.¿Þrth TËrús StrËrt Ëhôrvü on et¡d Hâp ls 'P?¡vttÈ tlâltl 8Ö ta{t rt{dc'I, dirtrnt drrôoñl¡sh¡ OùO' Ë¡rt. Íons s*td ccnufiftc 1t{.¡[ frct frorn llrc Ss¡thwa¡t çocnw oil *dd tot 2âi thaöca frofü çríd Polnlø U.gnr*rg, tlsritr O..fO; Ëçt conrlnulng rlone 3dú cûn¡orlinr tX.2. fttt; ürcnw ãur¡th 8S" lS" Erst pilllrl wËh $aSouttr'l¡nr di*rid Lot 29, :OO,û tcçtl Urgrlr¿gouth 0û$0'lrlrËit,€2.f f.üttÕ ¡ Fain{ thrt b¡ra Sour{r ËEi f O' C¡tttfoftiü,ro Þçintof Fqlnnirtç; ül€ncú f.¡Õnh m"t0'Wctt, tt0.o fcrtto thcFukrt sf Êadnnlnç"31Packet Page 185 of 458Attachment 2 Page 31 of 33

LOCI€ ?AO0AN SECOTì,0to FAIRFIEL0! SAT.'TA CRUZ ON'VE E3 så¡trâ ÄlvÄ mJRTAV€'*JELOTS23,?4, & e58r.4, Pg.¿¡Iox ,4reo Code:,t: ì31*11c.lcn@l¡l>{tse4*þl¡Jt¿tE¡-(¡,ıçILI"!f)JeIi(orôctIi*-ci0a¿tIllli.tP&rtcr)v,xl¡¡t-!{Fzt!û!pû€ ú¡t! e¿ û et fot tì¡.i¡t4t ol ìokr¡rcliñg ltrl l{r;rûOrí¡tt¡, æûi¡¡ ltfEbiry e¿lo!t.r¡ùh ùl Lr¿ tirir& l¡n@!-fr:9-@@:-. ::.. ;'' :' "g.@tfillçfordUnft l.lalt- R*f. Sr.â1, Pg. åPacket Page 186 of 458Attachment 2 Page 32 of 33

Area Code30043t8034-t 3SU,SUÅJ RANCHO TO¡R, ZW,, _U_n_A..-_&-_[4_ -gL _tr¡¡nfåycp. aÐ. -r ¡¡o. 3t2tÅvg.L- q4sg --por sff*l*oíSl;@Ä,FIrl'*'I¡ltsI0l/Joee(.) .(}vqf,5!*jJoaacal¡¡t,{IstL:j1¡t;IIosÅ¡fl¡rát¡¡ 0n.l*t¡,ìf-I{ax!¡J¿t-oällJølIXffA fti"b fôr rsJsr$aûtCîTY OF FANNruAÂssessori Map 8k.34 Pg. 13Counly af Solono, Calif.Ia.toloc*eLockeFoirfieldUnít No. 5 .¿-d;p9È9. r':ÞccrÇ"aÇr* €)j#"*r *D., C¡rr .& ¿r *,*-*J-Qþrc, ryi:aå¡*à¿'Z9"lr"ty@",@r8fi$ iål}r.oe rcQÊ6r)âafft9jEÌ :t9_J¿'[email protected]Èr¿jItît Ir.JlrclÈ¡0t4¡ð@a9-þ",J.,'ittrPacket Page 187 of 458Attachment 2 Page 33 of 33

Agenda Item No: 17.

AGENDA REPORT
DATE:March 15, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­50 of the City Council of the City of Fairfield Approving the Community Development Block Grant (CDBG) Program 3rd Substantial Amendment to the Fiscal Year 2019­2020 Annual Action Plan;  and
Resolution 2022­51 of the City Council of the City of Fairfield Approving the Community Development Block Grant (CDBG) Program 2nd Substantial Amendment to the Fiscal Year 2020­2021 Annual Action Plan
RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
Staff is asking City Council to adopt resolutions for the following two actions: 1) Approve the substantial amendment to the Fiscal Year (FY) 2019­2020 CDBG Annual Action Plan; and 2) Approve the substantial amendment to the FY 2020­2021 CDBG Annual Action Plan.

DISCUSSION
The City of Fairfield is seeking to amend its FY 2019­20 and FY 2020­21 Annual Action Plans to take advantage of some of the CARES Act waivers and flexibilities offered by the U.S. Department of Housing and Urban Development (HUD). The Housing Services Department conducted an internal review of its program files and has determined that in order to maintain compliance with HUD. These amendments are necessary to sustain City of Fairfield's contributions to the EAH Tabor commons project and facilitate the proper use of the CARES Act waivers and distribution of funds. Staff worked closely with HUD to ensure all program activities fully align with city goals and are consistent with HUD regulatory requirements and waiver authorities.

These amendments will not add or remove funding from any previously approved projects. The amendments to the two action plans will allow the City to reallocate CARES Act funding appropriately to projects with the most critical need within the City.

The City previously awarded EAH, Inc. $636,000 in entitlement funding for land acquisition to develop 67­ units of affordable housing at 212 E. Tabor Street. CDBG Entitlement funds have spending restrictions on the timeliness of expenditures and the eligible project type. HUD’s CARES Act waivers Packet Page 188 of 458

Agenda Item No: 17.AGENDA REPORTDATE:March 15, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­50 of the City Council of the City of Fairfield Approving the CommunityDevelopment Block Grant (CDBG) Program 3rd Substantial Amendment to the FiscalYear 2019­2020 Annual Action Plan;  andResolution 2022­51 of the City Council of the City of Fairfield Approving the CommunityDevelopment Block Grant (CDBG) Program 2nd Substantial Amendment to the FiscalYear 2020­2021 Annual Action PlanRECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEStaff is asking City Council to adopt resolutions for the following two actions: 1) Approve the substantialamendment to the Fiscal Year (FY) 2019­2020 CDBG Annual Action Plan; and 2) Approve thesubstantial amendment to the FY 2020­2021 CDBG Annual Action Plan.DISCUSSIONThe City of Fairfield is seeking to amend its FY 2019­20 and FY 2020­21 Annual Action Plans to takeadvantage of some of the CARES Act waivers and flexibilities offered by the U.S. Department ofHousing and Urban Development (HUD). The Housing Services Department conducted an internalreview of its program files and has determined that in order to maintain compliance with HUD. Theseamendments are necessary to sustain City of Fairfield's contributions to the EAH Tabor commonsproject and facilitate the proper use of the CARES Act waivers and distribution of funds. Staff workedclosely with HUD to ensure all program activities fully align with city goals and are consistent with HUDregulatory requirements and waiver authorities.  These amendments will not add or remove funding from any previously approved projects. Theamendments to the two action plans will allow the City to reallocate CARES Act funding appropriately toprojects with the most critical need within the City.

The City previously awarded EAH, Inc. $636,000 in entitlement funding for land acquisition to develop 67­ units of affordable housing at 212 E. Tabor Street. CDBG Entitlement funds have spending restrictions on the timeliness of expenditures and the eligible project type. HUD’s CARES Act waivers allow for more flexibilities in the CDBG Program that would better suit the EAH, Inc. land acquisition.

The FY 2019­20 substantial amendment will allow the City to reprogram $525,000 of the previously awarded CARES ACT funds to the EAH, Inc. project, redistributing entitlement funds previously awarded to EAH Inc. to approved projects. This amendment is solely an exchange of funding sources and does not remove or add additional funding to previously approved projects. This exchange of funds also ensures that the City can guarantee that all allocations of funds and activities fully comply with HUD regulations.

The funding exchange will take place as follows:
1)FY 2019­20 CDBG Substantial Amendment to the FY 2019­2020 Annual Action Plan; This substantial Amendment will change funding sources and, in some cases, the source year for funds, but will not allocate any new money to the following projects:

EAH Inc.­ $311,083 prior year Entitlement funds replaced by $525,000 CARES Act funds (EAH also received FY 2020­21 funding, see an adjustment to that below); City of Fairfield Parks and Recreation ­ $40,000 CARES funds reduced to $1,143 (balance replaced by 2020­21 funds);
Shelter Inc.­ $377,439 CARES funds reduced to $256,566 (balance replaced by 2020­21 funds):

Project Sentinel ­ $70,000 CARES funds reduced to $44,712 (balance replaced by 2020­21 funds);
Legal Services of Northern California ­ $25,000 Cares funds, reduced to $495 (balance replaced by 2020­21 funds).
2)Substantial Amendment to the 2020­21 Action Plan – The Substantial Amendment will change funding sources of projects and will not allocate any new money to the following projects:

EAH, Inc.­ $325,000 in 2020 Entitlement Funds changed to $111,083 in prior year funds Mission Samoa ­  $20,000 CARES funds replaced by $20,000 in 2020 Entitlement Funds Fairfield Main Street ­ $30,000 CARES funds replaced by $30,000 in 2020 Entitlement funds The Leaven ­ $37,084 CARES funds replaced by $37,084 in 2020 Entitlement funds City of Fairfield Parks and Recreation ­ $40,000 CARES funds replaced by  $38,857 in 2020 Entitlement funds;
Child Haven ­ $60,000 CARES funds replaced by $60,000 in 2020 Entitlement funds Fairfield Community Service Foundation ­ $70,000 CARES funds replaced by $70,000 in 2020 Entitlement funds
Northbay Healthcare ­ $250,000 CARES funds replaced by $250,000 in 2020 Entitlement funds Shelter Inc. ­ $377,439 CARES funds replaced by $14,484 in 2020 Entitlement and $106,389.19 in prior year funds
Project Sentinel ­ $70,000 CARES funds will be replaced by $25,287 in Prior Year Entitlement funds
Legal Services of Northern California ­ $25,000 CARES funds replaced by $24,505 in Prior Year Entitlement funds.

FINANCIAL IMPACT
Approving these two amendments has no financial impact, as these funds and projects were previously approved and awarded through the FY 2019­20 and FY 2020­21 Annual Actions. These amendments will only change the source of funding to the projects, but not the amounts that were previously allocated.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Published in the Daily Republic newspaper for a five­day public comment period and no public Packet Page 189 of 458

Agenda Item No: 17.AGENDA REPORTDATE:March 15, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­50 of the City Council of the City of Fairfield Approving the CommunityDevelopment Block Grant (CDBG) Program 3rd Substantial Amendment to the FiscalYear 2019­2020 Annual Action Plan;  andResolution 2022­51 of the City Council of the City of Fairfield Approving the CommunityDevelopment Block Grant (CDBG) Program 2nd Substantial Amendment to the FiscalYear 2020­2021 Annual Action PlanRECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEStaff is asking City Council to adopt resolutions for the following two actions: 1) Approve the substantialamendment to the Fiscal Year (FY) 2019­2020 CDBG Annual Action Plan; and 2) Approve thesubstantial amendment to the FY 2020­2021 CDBG Annual Action Plan.DISCUSSIONThe City of Fairfield is seeking to amend its FY 2019­20 and FY 2020­21 Annual Action Plans to takeadvantage of some of the CARES Act waivers and flexibilities offered by the U.S. Department ofHousing and Urban Development (HUD). The Housing Services Department conducted an internalreview of its program files and has determined that in order to maintain compliance with HUD. Theseamendments are necessary to sustain City of Fairfield's contributions to the EAH Tabor commonsproject and facilitate the proper use of the CARES Act waivers and distribution of funds. Staff workedclosely with HUD to ensure all program activities fully align with city goals and are consistent with HUDregulatory requirements and waiver authorities.  These amendments will not add or remove funding from any previously approved projects. Theamendments to the two action plans will allow the City to reallocate CARES Act funding appropriately toprojects with the most critical need within the City. The City previously awarded EAH, Inc. $636,000 in entitlement funding for land acquisition to develop67­ units of affordable housing at 212 E. Tabor Street. CDBG Entitlement funds have spendingrestrictions on the timeliness of expenditures and the eligible project type. HUD’s CARES Act waiversallow for more flexibilities in the CDBG Program that would better suit the EAH, Inc. land acquisition. The FY 2019­20 substantial amendment will allow the City to reprogram $525,000 of the previouslyawarded CARES ACT funds to the EAH, Inc. project, redistributing entitlement funds previouslyawarded to EAH Inc. to approved projects. This amendment is solely an exchange of funding sourcesand does not remove or add additional funding to previously approved projects. This exchange of fundsalso ensures that the City can guarantee that all allocations of funds and activities fully comply with HUDregulations.The funding exchange will take place as follows:1)FY 2019­20 CDBG Substantial Amendment to the FY 2019­2020 Annual Action Plan; Thissubstantial Amendment will change funding sources and, in some cases, the source year for funds, butwill not allocate any new money to the following projects:EAH Inc.­ $311,083 prior year Entitlement funds replaced by $525,000 CARES Act funds (EAHalso received FY 2020­21 funding, see an adjustment to that below);City of Fairfield Parks and Recreation ­ $40,000 CARES funds reduced to $1,143 (balancereplaced by 2020­21 funds);Shelter Inc.­ $377,439 CARES funds reduced to $256,566 (balance replaced by 2020­21 funds):Project Sentinel ­ $70,000 CARES funds reduced to $44,712 (balance replaced by 2020­21funds);Legal Services of Northern California ­ $25,000 Cares funds, reduced to $495 (balance replacedby 2020­21 funds).2)Substantial Amendment to the 2020­21 Action Plan – The Substantial Amendment will changefunding sources of projects and will not allocate any new money to the following projects:EAH, Inc.­ $325,000 in 2020 Entitlement Funds changed to $111,083 in prior year fundsMission Samoa ­  $20,000 CARES funds replaced by $20,000 in 2020 Entitlement FundsFairfield Main Street ­ $30,000 CARES funds replaced by $30,000 in 2020 Entitlement fundsThe Leaven ­ $37,084 CARES funds replaced by $37,084 in 2020 Entitlement fundsCity of Fairfield Parks and Recreation ­ $40,000 CARES funds replaced by  $38,857 in 2020Entitlement funds;Child Haven ­ $60,000 CARES funds replaced by $60,000 in 2020 Entitlement fundsFairfield Community Service Foundation ­ $70,000 CARES funds replaced by $70,000 in 2020Entitlement fundsNorthbay Healthcare ­ $250,000 CARES funds replaced by $250,000 in 2020 Entitlement fundsShelter Inc. ­ $377,439 CARES funds replaced by $14,484 in 2020 Entitlement and $106,389.19in prior year fundsProject Sentinel ­ $70,000 CARES funds will be replaced by $25,287 in Prior Year EntitlementfundsLegal Services of Northern California ­ $25,000 CARES funds replaced by $24,505 in Prior YearEntitlement funds.FINANCIAL IMPACTApproving these two amendments has no financial impact, as these funds and projects were previouslyapproved and awarded through the FY 2019­20 and FY 2020­21 Annual Actions. These amendmentswill only change the source of funding to the projects, but not the amounts that were previouslyallocated.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Published in the Daily Republic newspaper for a five­day public comment period and no public comments were received.

ALTERNATIVE ACTION
If the City Council chooses not to approve the two amendments, the City will not be allowed to take advantage of some of the waivers and flexibilities permitted by the CARES Act funding provided by HUD.

STAFF CONTACT
LaTanya Terrones, Senior Management Analyst
(707) 428­7454
[email protected]
COORDINATED WITH
Finance Department
ATTACHMENTS:

Description
Proposed Resolution (FY19­20)
Proposed Resolution (FY20­21)
FY2019­2020 3rd Substantial Amendment
FY2020­2021 2nd Substantial Amendment
REVIEWERS:

Reviewer Action Date
Gassaway, David Approved 3/7/2022 ­ 2:24 PM
Beavers, Esther Approved 3/7/2022 ­ 2:58 PM
Beavers, Esther Approved 3/7/2022 ­ 2:58 PM
Packet Page 190 of 458

CITY OF FAIRFIELD

RESOLUTION NO. 2022-50

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM 3rd SUBSTANTIAL AMENDMENT TO THE FISCAL YEAR 2019-2020 ANNUAL ACTION PLAN

WHEREAS, the City of Fairfield is an entitlement community and eligible to receive federal funds through the Community Development Block Grant (CDBG) Program from the U.S. Department of Housing and Urban Development (HUD); and

WHEREAS, on July 2, 2019, the Fairfield City Council approved Resolution 2019-165 adopting the fiscal year (FY) 2019-2020 Annual Action Plan; and

WHEREAS, the City is submitting a 3rd amendment to the FY 2019-20 plan to take advantage of CARES Act waivers and flexibilities offered by HUD that were not previously considered; and

WHEREAS, this amendment does not remove or add any additional funding to new or previously approved projects; and

WHEREAS, a notice was published in the Fairfield Daily Republic, announcing a 5 -day public comment period.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council approved the 3rd substantial amendment to the FY 2019-2020 CDBG Annual Action Plan.

Section 2. The City Council hereby directs the city manager to submit the 3rd Substantial Amendment to the FY 2019-2020 CDBG Annual Action Plan and any other related documents deemed necessary by HUD.

Packet Page 191 of 458Attachment 1 Page 1 of 2

RES. NO. 2022-50

PASSED AND ADOPTED this 15th day of March 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 192 of 458Attachment 1 Page 2 of 2

CITY OF FAIRFIELD

RESOLUTION NO. 2022-51

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM 2nd SUBSTANTIAL AMENDMENT TO THE FISCAL YEAR 2020-2021 ANNUAL ACTION PLAN

WHEREAS, the City of Fairfield is an entitlement community and eligible to receive federal funds through the Community Development Block Grant (CDBG) Program from the U.S. Department of Housing and Urban Development (HUD); and

WHEREAS, on June 2, 2020, the Fairfield City Council approved Resolution 2020-91 adopting the fiscal year (FY) 2020-2021 Annual Action Plan; and

WHEREAS, the City is submitting a 2nd substantial amendment to the FY 2020-21 plan to take advantage of CARES Act waivers and flexibilities offered by HUD that were not previously considered; and

WHEREAS, this amendment does not remove or add any additional funding to new or previously approved projects; and

WHEREAS, a notice was published in the Fairfield Daily Republic, announcing a 5-day public comment period.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council approved the 2nd substantial amendment to the FY 2020-2021 CDBG Annual Action Plan.

Section 2. The council hereby directs the city manager to submit the 2nd Substantial Amendment to the FY 2020-2021 CDBG Annual Action Plan and any other related documents deemed necessary by HUD.

Packet Page 193 of 458Attachment 2 Page 1 of 2

RES. NO. 2022-51

PASSED AND ADOPTED this 15th day of March 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 194 of 458Attachment 2 Page 2 of 2

Annual Action Plan
2019
1 OMB Control No: 2506-0117 (exp. 09/30/2021)

FY 2019-20 3rd Amended Annual Action Plan
Fourth Year of the 2017-22 Consolidated Plan

Housing Services Department
1000 Webster Street, 1st Floor
Fairfield, CA 94533-4883

Packet Page 195 of 458Attachment 3 Page 1 of 54

Annual Action Plan
2019
2 OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of Fairfield (City) is an entitlement jurisdiction that receives federal funding from the U.S.

Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) Program. The CDBG Entitlement Program provides annual grants on a formula basis to entitled cities and counties to develop viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate-income persons.

As a CDBG entitlement jurisdiction, the City is required to prepare an Annual Action Plan (AAP) that specifies how CDBG funds will be spent and describes the activities that the City will undertake to meet the goals and priorities of the Consolidated Plan (Con Plan). This document is the Third Year Annual Action Plan for the 2017-2022 Con Plan period, which covers the 2019-2020 program year.

For FY 2019-2020, the City of Fairfield was granted $830,469 in CDBG funding to address the priority needs in the community. Specific funding resources will be utilized based on the opportunities and constraints of each particular program or project.

The City of Fairfield adopted a Neighborhood Revitalization Initiative (NRI) consisting of the formally identified Neighborhood Revitalization Strategy Area (NRSA) as a way to target CDBG resources in support of community revitalization efforts. The sub-areas of Fairfield that make up the City’s NRSA are:
the West Texas/Downtown area and the North Texas area. This AAP will identify the use of CDBG funding as well as additional resources for activities that will address the priorities and goals of the 5- Year Con Plan and the Neighborhood Revitalization Initiative. The AAP will also describe the barriers identified by the City and the planned actions to be taken to address them.

In FY 2019-2020, the City will continue to implement steps to protect individuals from housing discrimination by taking steps to affirmatively further fair housing through the creation of a new Analysis of Impediments to Fair Housing Choice. This report identifies factors in a community that contribute to housing discrimination and creates an action plan to mitigate these impacts. The City is also expanding outreach to people in Fairfield with limited English proficiency, and ensuring that all funded agencies have capacity to serve persons with disabilities and those who are not proficient in the English language.

2. Summarize the objectives and outcomes identified in the Plan Packet Page 196 of 458Attachment 3 Page 2 of 54

Annual Action Plan
2019
3 OMB Control No: 2506-0117 (exp. 09/30/2021)
This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

The Annual Action Plan provides information related to the proposed geographic distribution of investment. It includes a general description of the homeless and other community development needs activities to be undertaken and other actions to address obstacles to meet underserved needs and reduce poverty.

Fairfield has a number of public service needs, affordable housing, homeless, and non-homeless community development needs, as identified in this Annual Action Plan, the Neighborhood Revitalization Initiative as well as through the consultation and citizen participation processes.

The Consolidated Plan anticipates using CDBG funds to assist in achieving Fairfield City Council and community goals to address the various needs of the community. The City has identified the following goals that provide the framework for the Annual Action Plan:

Public Service
• Affordable Housing
• Drug or Violence Prevention
• Homeless Services
• Senior Services
• Youth Services
Non-Public Service
• Economic Development
• Fair Housing
• Infrastructure Development
• Public Facilities

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The City of Fairfield is nearing the completion of the second (2018-2019) year of the 2017-2022 Consolidated Plan period. Most projects are on target to meet and exceed goals. The City used CDBG funds to support a wide range of activities.

Packet Page 197 of 458Attachment 3 Page 3 of 54

Annual Action Plan
2019
4 OMB Control No: 2506-0117 (exp. 09/30/2021)
During the second year of the City’s Con Plan, the City was able to provide for housing rehabilitation, provide public services, and improve public facilities and infrastructure. The City will continue to assess all funded activities to ensure that its Consolidated Plan goals and objectives for each priority are met.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

Citizen participation is at the forefront of Housing and Community Development strategies, planning, and implementation. To best serve the community, citizen involvement is vital to assure that activities are well suited to local needs. Individual communities possess unique qualities that are more fully understood at the community level among those who live, work, and own within the area.

The City uses several methods to encourage and broaden citizen participation and consultation with other public and private agencies. Opportunities for public participation and consultation with other agencies included four meetings held by City staff, three of which were neighborhood meetings in the community. Community meetings were noticed via Social Media, City Website, and local newspaper.

Several notices were published in English, Spanish and Tagalog, the three most prevalent languages spoken in Fairfield by limited English proficiency (LEP) residents. One meeting was held at a neighborhood church located in the Neighborhood Revitalization Strategy Area, another was held at a centrally located park also located in the Neighborhood Revitalization Strategy Area, and another was held at the local Farmers Market which is also located in the Neighborhood Revitalization Area.

All opportunities were broadly noticed to the general public, housing providers and service agencies.

Our three community meetings were very well attended by residents and involved citizen participation through an interactive discussion and activity about their view of the community needs. Over 200 community residents, local agencies and youth participated in the meetings and all lived and/or worked in Fairfield.

The City put a call out for proposals and staff reviewed applications for eligibility. The CDBG Advisory Committee, composed of five Public Interest members from the community, one member of the Youth Commission and one member from the Planning Commission participated in community meetings and public hearings during the development of the City’s Annual Action Plan update. They also reviewed applications for CDBG funding, received testimony from applicants, conducted a rating and ranking process, made annual CDBG allocation recommendations for City Council and reviewed the Consolidated Annual Performance Evaluation Report detailing the City's progress toward accomplishing the goals set forth in the Plan.

The Public Notice was published in the local newspaper in English, Spanish and Tagalog on June 1, 2019 for a 30-day Public Review and Comment period. The draft Annual Action Plan was made available to Packet Page 198 of 458Attachment 3 Page 4 of 54

Annual Action Plan
2019
5 OMB Control No: 2506-0117 (exp. 09/30/2021)
the public in all 3 languages, and was followed by a City Council meeting on July 2, 2019 at which time the Fairfield City Council approved the FY 2019-2020 Annual Action Plan.

In 2020, HUD notified the City that it would receive $507,084 in CDBG-CV CARES Act funds. Under the CARES Act, the City amended its Citizen Participation Plan (CPP) to add language to address the CARES Act and emergency circumstances, and to establish and implement expedited procedures, with a comment period of no less than 5-days. A Public Notice was issued on May 28, 2020, for a 5-day Public Review and Comment period of the Substantial Amendments to the FY 19-20 AAP and Revised CPP, and to notify the public of the Public Hearing on June 2, 2020. The notice included information about where the draft Plans would be available for review and was published in English, Spanish and Tagalog in the local paper. Citizens were also noticed through the City’s website. The June 2 Public Hearing was adjourned to June 9 due to a County-wide curfew that was announced on the day of the meeting. At the June 9 meeting the Fairfield City Council approved the Substantial Amendments to the FY 19-20 AAP and revised CPP.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

Public comments received consists of feedback from various community meetings and primarily from three community meetings held on December 15, 2018, May 18, 2019 and May 30, 2019 within the Neighborhood Revitalization Strategy Area (NRSA) to survey area residents about potential use(s) for CDBG funds. Staff surveyed a total of approximately 200 attendees at all meetings by providing CDBG eligible categories to choose from and asking residents to rank in order of priority. The top five priorities chosen by the public include:
• Drug and Violence Prevention
• Economic Development
• Fair Housing
• Homeless Services
• Housing
The CDBG project recommendations were evaluated using the City’s Quality of Life Task Force annual review procedures outlined in the Neighborhood Revitalization Initiative; CDBG National Objectives; community input; and the Five-Year Consolidated Plan adopted for FY 2017-2022, as a guideline for prioritizing project funding recommendations.

No comments, written or oral, were received during the comment period for the Substantial Amendments to the FY 19-20 Annual Action Plan or the revised Citizen Participation Plan.

6. Summary of comments or views not accepted and the reasons for not accepting them Packet Page 199 of 458Attachment 3 Page 5 of 54

Annual Action Plan
2019
6 OMB Control No: 2506-0117 (exp. 09/30/2021)
Any and all comments are welcome and accepted. Only one written comment was submitted. No public comments were submitted for the FY 19-20 Substantial Amendments or Citizen Participation Plan.

7. Summary
The Consolidated Plan is a strategic plan that utilized data and public input to determine priority housing and community needs. The Annual Action Plan is the expenditure plan for the use of CDBG funds to address identified priority needs. The City’s overall objective for the CDBG program is to create a viable community by providing decent housing, a suitable living environment, and economic opportunities, principally for persons of low- and moderate-income. To accomplish this objective and to stay on target for its Five Year Consolidated Plan goals for 2017-2022, the City will fund a variety of medium and high priority level programs and projects with CDBG funds during FY 2019-2020.

Packet Page 200 of 458Attachment 3 Page 6 of 54

Annual Action Plan
2019
7 OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency

CDBG Administrator FAIRFIELD Housing Services Department Table 1 – Responsible Agencies

Narrative (optional)
The City of Fairfield is the lead agency responsible for coordinating the development of the Consolidated Plan. The City Manager’s Office, Quality of Life Division recently took over as the primary agency within the City responsible for administering programs covered by the Consolidated Plan. It is responsible for the administration and implementation of the CDBG program and staffs the CDBG Advisory Committee.

Consolidated Plan Public Contact Information
Dawn M. La Bar, City of Fairfield, City Manager’s Office [email protected] 707 428-7749 Sullina D. Sanchez, City of Fairfield, City Manager’s Office [email protected] 707 428-7729 Packet Page 201 of 458Attachment 3 Page 7 of 54

Annual Action Plan
2019
8 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
This Action Plan was developed through an extensive public process including three community meetings, a call for proposals, and several public meetings. Consultation with specific types of community partners follows below.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City of Fairfield regularly works closely with local and regional housing and service providers to network and share resources and best practices for success. These organizations were consulted during the planning process, including local and regional housing service providers, mental health agencies, fair housing service providers, social services outreach, organizations that provide outreach and services to Spanish-speaking residents and homebound residents, and others. These organizations, along with the CDBG Administrator, regularly attend the County’s Continuum of Care meetings and were encouraged to attend all meetings related to the preparation of the Annual Action Plan to provide input and insight.

Staff from these agencies, and sometimes their colleagues, if directed, were interviewed directly to gain additional insight on community needs and priorities.

Staff regularly participates in regional and local collaboratives, including the Fairfield Homeless Collaborative, comprised of faith-based service providers in low-income areas, the Fairfield Homeless Roundtable, comprised of regional homeless and low-income service providers, and attended a series of Community Needs Assessment meetings to interview attendees in need of housing and services within the Neighborhood Revitalization Strategy Area.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The City of Fairfield is a leader among the entities that contribute towards the Housing First Solano Continuum of Care’s (CoC) efforts to address the needs of people at risk of or currently experiencing homelessness. The City holds seats on the Continuum of Care Board of Directors as well as the CoC’s Collaborative Applicant and Community Action Agency, the Community Action Partnership of Solano, Joint Powers Authority (JPA). City representatives have participated in the review and rank panels for Housing First Solano’s CoC Program local competitions, Community Service Block Grant competitions, and Emergency Solutions Grant Program competitions. The City of Fairfield participated in the biennial 2019 Solano Homeless Point In Time Count, and is now utilizing the HUD recognized Homeless Management Information System to better provide resources to homeless, those at risk of Packet Page 202 of 458Attachment 3 Page 8 of 54

Annual Action Plan
2019
9 OMB Control No: 2506-0117 (exp. 09/30/2021)
homelessness, and low-income individuals and families. The City of Fairfield participated in the creation and implementation of Neighbors Helping Neighbors: Forward Together, a Five-Year Strategic Plan to Reduce Homeless in Solano County starting in 2017. The City of Fairfield adopted a formal Homeless Strategy that supports the implementation of Neighbors Helping Neighbors: Forward Together.

Fairfield’s City Manager was the lead proponent for raising jurisdictional investment in the expansion of Resource Connect Solano, Housing First Solano’s Coordinated Entry System. Fairfield’s Homeless Intervention Team’s street outreach efforts assist people experiencing homelessness by connecting them to the area emergency shelters and Coordinated Entry System.

In these efforts, the City is a leading partner in the CoC’s initiatives to understand and address the needs of subpopulations of people at risk of or experiencing homelessness, particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth. With financial and marketing support from the City, CoC and JPA staff provide annual CoC trainings on the needs of these subpopulations. Fairfield representatives are part of CoC leadership conversations on developing strategies to address specific subpopulations needs, including culturally sensitive housing and supportive services programs.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The Community Action Partnership of Solano, Joint Powers Authority (JPA), of which the City of Fairfield is a founding member, is the entity responsible for facilitating the Housing First Solano Continuum of Care’s receipt and implementation of Emergency Solutions Grant (ESG) funding. A representative for the City of Fairfield was part of the rank and review panel to select recipients for 2017 and 2018 ESG funding.

In 2016 and 2017, the JPA was a party to a Memorandum of Agreement with the Sacramento Housing and Redevelopment Agency (SHRA) for the latter to serve as the administrator for ESG Continuum of Care Allocation funding. Under that arrangement, the City of Fairfield participated in conversations reviewing SHRA’s management and monitoring intentions for the 2016 and 2017 ESG recipients. In 2018, the JPA developed performance standards for and evaluating the outcomes of projects and activities assisted by ESG funds.

The JPA also serves as the Homeless Management Information System (HMIS) Lead for the Housing First Solano Continuum of Care. As the HMIS Lead, the JPA is responsible for the drafting of the CoC’s current set of Policies and Procedures for the administration and operation of this HMIS, as well as the continuing evolution of those Policies and Procedures. JPA staff hold quarterly HMIS User Group Meetings open to any provider in the CoC using HMIS. The JPA subsidizes HMIS licensing for qualifying Packet Page 203 of 458Attachment 3 Page 9 of 54

Annual Action Plan
2019
10 OMB Control No: 2506-0117 (exp. 09/30/2021)
housing and service providers. JPA staff also provides all annual certifications and daily technical support of HMIS users throughout the Continuum of Care.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
Packet Page 204 of 458Attachment 3 Page 10 of 54

Annual Action Plan
2019
11 OMB Control No: 2506-0117 (exp. 09/30/2021)
Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Community Action Partnership of Solano, JPA Agency/Group/Organization Type Services-homeless
Regional organization
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The Community Action Partnership of Solano, Joint Powers Authority (CAP Solano JPA) consists of local governments collaborating to provide oversight and resources to organizations that creatively deliver successful services to low-income people. As a seat holder on the JPA, the City meets monthly with the Board to identify opportunities for the coordination of public services for homeless and persons at-risk of being homeless in Fairfield.
2 Agency/Group/Organization SHELTER, INC. OF CONTRA COSTA COUNTY Agency/Group/Organization Type Housing
Services - Housing
Services-homeless
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Packet Page 205 of 458Attachment 3 Page 11 of 54

Annual Action Plan
2019
12 OMB Control No: 2506-0117 (exp. 09/30/2021)
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
SHELTER Inc. is a critical provider of housing and homeless services. The mission of SHELTER, Inc. is to prevent and end homelessness for low-income, homeless, and disadvantaged families and individuals by providing housing, services, support, and resources that lead to self-sufficiency. The City has worked with their Executive Director, Director of Programs and the Director of Shelter Services to best understand how to address the needs of Fairfield residents. The City also works closely with their Executive Director on the Housing First Solano (CoC Board), developing policy and procedures for Coordinated Entry and other efforts. 3 Agency/Group/Organization Fair Housing Advocates of Northern California Agency/Group/Organization Type Housing
Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Fair Housing
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The City of Fairfield and Fairfield Housing Authority works closely with Fair Housing Advocates of Northern California to offer comprehensive fair housing services in the city of Fairfield. The City receives quarterly reports outlining the specific types of cases that the agency is working on. Fair Housing Advocates of Northern California helps produce a detailed picture of the issues which need to be addressed to help end housing discrimination. This helps the City to accurately react to emerging trends and provide training or outreach to end discrimination, and to inform our reporting on the Analysis of Impediments to Fair Housing Choice (to be updated this year).
4 Agency/Group/Organization Fairfield Housing Authority Agency/Group/Organization Type PHA
Other government - Local
Packet Page 206 of 458Attachment 3 Page 12 of 54

Annual Action Plan
2019
13 OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Market Analysis
Lead-based Paint Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The Fairfield Housing Authority was consulted through the development of the Draft Annual Action Plan. The anticipated outcome included production and verification of data on recipients of Section 8 vouchers and people on the waiting list, as well as data and/or input in the Affordable Housing and Public Housing Annual Action Plan sections.
5 Agency/Group/Organization City of Fairfield - Community Development Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by
Consultation?
Public Housing Needs
Market Analysis
Economic Development
Lead-based Paint Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The City of Fairfield - Community Development division was consulted through the development of the Draft Annual Action Plan. The anticipated outcome included data and/or input in the Barriers to Affordable Housing, Other Actions and the Lead Based Paint Annual Action Plan sections.

Packet Page 207 of 458Attachment 3 Page 13 of 54

Annual Action Plan
2019
14 OMB Control No: 2506-0117 (exp. 09/30/2021)
6 Agency/Group/Organization Special Care Supported Living Services Agency/Group/Organization Type Services-Persons with Disabilities Services-Employment
Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Special Care Supported Living Services is a local nonprofit and was consulted regarding their services to people with developmental disabilities and medical needs.

Identify any Agency Types not consulted and provide rationale for not consulting All groups were either consulted or invited to participate. There was no decision to exclude any groups.

Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead
Organization
How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Housing First
Solano
The Continuum of Care works to end homelessness by: Facilitating multi-agency cooperation and coordination, Connecting persons experiencing homelessness with housing, job, family, and medical resources, and Securing funds from the State of California, Department of Housing and Urban Development, and private organizations to end homelessness.

City Housing
Element City of Fairfield
The Fairfield Housing Element addresses housing development, rehabilitation, and conservation. It sets forth actions the City will undertake to assist residents to maintain their homes and to help ensure that there is an adequate supply of safe, affordable housing for existing and future residents.

Packet Page 208 of 458Attachment 3 Page 14 of 54

Annual Action Plan
2019
15 OMB Control No: 2506-0117 (exp. 09/30/2021)
Name of Plan Lead
Organization
How do the goals of your Strategic Plan overlap with the goals of each plan? Opening Doors Federal
Government
Opening Doors is the first comprehensive federal strategic plan to prevent and end homelessness and was presented to Congress on June 22, 2010. The Plan was updated and amended 2012 and again in 2015 to reflect what was learned from the work taking place across government and in communities.

Neighbors Helping
Neighbors: Forward
Together
CAP Solano JPA
The CAP Solano JPA Neighbors Helping Neighbors: Forward Together is the 5-Year Regional Strategic Plan to Respond to Homelessness in Solano County. The Guiding Principles, Goals, and Core Strategies of Neighbors Helping Neighbors demonstrate the community's commitment to developing and supporting a Housing First Coordinated Entry System in an intentional, organized way.

Table 3 – Other local / regional / federal planning efforts

Narrative (optional)
The City Manager's Office, Quality of Life Division is the lead department responsible for the administration of the CDBG program. In the implementation of the 2017-2022 Consolidated Plan and each of the five Annual Action Plans, the City Manager's Office is responsible for all grant planning, management and monitoring duties necessary to comply with HUD regulations and City policy.

Packet Page 209 of 458Attachment 3 Page 15 of 54

Annual Action Plan
2019
16 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting

City staff developed a detailed participation plan as part of the 2017-2022 Consolidated Plan. As required by HUD, non-profits and community residents were provided adequate opportunities to review and comment on the original Citizen Participation Plan and on substantial amendments to the plan, if necessary.

Citizens were engaged through community meetings, surveys, public hearings, and individual meetings. Citizens who participated in the process received extensive information about the Con Plan, the citizen participation process, and the HUD requirements for an Entitlement City, the amount of funding that the City anticipates receiving and how the City can use those funds. Residents were given the opportunity to provide City staff with input on the prioritization of community needs. Each of these efforts, including the review of HUD Data and relevant policy documents, assisted the City in its goal setting efforts.

At each step in the process, the City was careful to ensure that low- and moderate-income residents, members of minority groups, agencies involved in the provision of services to these populations, and others who are directly impacted by the programs and activities supported by the Con Plan programs had the opportunity to be actively involved.

Packet Page 210 of 458Attachment 3 Page 16 of 54

Annual Action Plan
2019
17 OMB Control No: 2506-0117 (exp. 09/30/2021)
Citizen Participation Outreach
Sort Orde
r
Mode of Outreac
h
Target of Outreac
h
Summary of
response/attendan
ce
Summary of
comments receive
d
Summary of commen
ts not accepted
and reasons
URL (If applicable)
1 Social Media
Non-
targeted/broad
community
Notice of Public
Meeting on
December 15.

Approximately 60
people were
present.

Top responses
from survey
included pot-hole
repair, increased
lighting, and
landscape.

Any and all comments
are welcome and
accepted.
https://bit.ly/2KWFYF
N
2 Public Meeting
Minorities

Non-English
Speaking - Specify
other language:

Spanish and
Tagalog

Persons with
disabilities

Non-
targeted/broad
community
Notice of Public
Meeting for May 18
and 30. In total,
approximately 120
people attended.

Top responses
from survey
included Fair
Housing, Housing,
Homeless and
Drug/Violence
Prevention.

Any and all comments
are welcome and
accepted.
https://bit.ly/2WNA4
Jc
Packet Page 211 of 458Attachment 3 Page 17 of 54

Annual Action Plan
2019
18 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Orde
r
Mode of Outreac
h
Target of Outreac
h
Summary of
response/attendan
ce
Summary of
comments receive
d
Summary of commen
ts not accepted
and reasons
URL (If applicable)
3 Newspaper Ad
Minorities

Non-English
Speaking - Specify
other language:

Spanish and
Tagalog

Persons with
disabilities

Non-
targeted/broad
community
Notice of Public
Comment and
Public Hearing at
July 2 Council
meeting.

No comments
received.

Any and all comments
are welcome and
accepted.

NA
4 Public Hearing
Non-
targeted/broad
community
About 30 people
attended the July 2,
2019 City Council
meeting.

No comments
received.

Any and all comments
are welcome and
accepted.

NA
Table 4 – Citizen Participation Outreach
Packet Page 212 of 458Attachment 3 Page 18 of 54

Annual Action Plan
2019
19 OMB Control No: 2506-0117 (exp. 09/30/2021)

Packet Page 213 of 458Attachment 3 Page 19 of 54

Annual Action Plan
2019
20 OMB Control No: 2506-0117 (exp. 09/30/2021)
Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
Fairfield anticipates receiving approximately $2.4 million in CDBG funds for the remaining duration of the 2017-2022 Consolidated Plan and as shown in the table below. In addition to CDBG funds, other potential funding sources available to address housing and community development needs in Fairfield include HOME funds through the State Department of Housing and Community Development’s HOME Program, state and federal Low- Income Housing Tax Credits, CalHome, Federal Home Loan Bank Affordable Housing Program, federal and state Continuum of Care funds, and Housing Choice Vouchers. Fairfield also contributes staff time and City General Fund revenue to support housing and community development activities.

Anticipated Resources
Program Source
of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 830,469 0 806,902 1,637,371 2,491,407
Prior Year Resources consist of the
following: $224,824 Economic
Development Revolving Loan Fund,
$131,665 Housing Revolving Loan Fund,
and $139,330 prior years returned or
unallocated resources.

Packet Page 214 of 458Attachment 3 Page 20 of 54

Annual Action Plan
2019
21 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Source
of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
Other public -
federal
Other
1,198,683 0 0 1,198,683 0
CDBG-CV funds to be used to prevent,
prepare for and respond to the
Coronavirus.

Other public -
local
Housing
Other 42,000 0 0 42,000 108,000
Former Redevelopment funds will pay for
Fair Housing Services ($42,000)
Table 5 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Although CDBG regulations do not require matching funding, many of the activities that the City intends to fund through CDBG will require additional public and private resources, and CDBG funds will be used to leverage these other funding sources. The $495,819 Prior Year Resources breakdown consists of the following: Prior Year CDBG $139,330, CDBG Housing RLF $131, 665, and Economic Development RLF $224,824, The City has a history of using CDBG funds to leverage General Fund revenue and other resources to complete sidewalk improvements and fund fair housing services and emergency shelter operations, and anticipates continuing to fund these activities similarly during the five-year planning period.

Packet Page 215 of 458Attachment 3 Page 21 of 54

Annual Action Plan
2019
22 OMB Control No: 2506-0117 (exp. 09/30/2021)
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Not applicable.

Discussion
The City effectively utilizes and allocates all resources at its disposal to address the pressing needs of lower income individuals and neighborhoods in Fairfield.

Packet Page 216 of 458Attachment 3 Page 22 of 54

Annual Action Plan
2019
23 OMB Control No: 2506-0117 (exp. 09/30/2021)
Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Affordable
Housing
2017 2021 Affordable
Housing
Neighborhood
Revitalization
Initiative
City of Fairfield
Affordable
Housing
CDBG:
$737,370
Homeowner Housing
Rehabilitated: 3 Household
Housing Unit
Direct Financial Assistance to
Homebuyers: 10 Households
Assisted
2 Homeless 2017 2021 Homeless Neighborhood
Revitalization
Initiative
City of Fairfield
Homelessness CDBG:
$40,000
Homeless Person Overnight
Shelter: 50 Persons Assisted
3 Youth Services 2017 2021 Non-Housing
Community
Development
Neighborhood
Revitalization
Initiative
Youth Services CDBG:
$65,000
Public service activities other
than Low/Moderate Income
Housing Benefit: 1070 Persons
Assisted
4 Senior Services 2017 2021 Non-Housing
Community
Development
Neighborhood
Revitalization
Initiative
City of Fairfield
Senior Services CDBG:
$20,000
Public service activities other
than Low/Moderate Income
Housing Benefit: 50 Persons
Assisted
Packet Page 217 of 458Attachment 3 Page 23 of 54

Annual Action Plan
2019
24 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 5 Fair Housing 2018 2021 Non-Housing
Community
Development
Neighborhood
Revitalization
Initiative
City of Fairfield
Fair Housing Housing
Successor
Fund:
$42,000
Public service activities other
than Low/Moderate Income
Housing Benefit: 50 Persons
Assisted
7 Economic
Development
2017 2021 Non-Housing
Community
Development
Neighborhood
Revitalization
Initiative
Economic
Development
CDBG:
$224,824
Businesses assisted: 4
Businesses Assisted
8 Infrastructure
Development
2017 2021 Non-Housing
Community
Development
Neighborhood
Revitalization
Initiative
City of Fairfield
Infrastructure
Development
CDBG:
$73,000
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit: 1 Persons Assisted
Public Facility or Infrastructure
Activities for Low/Moderate
Income Housing Benefit: 230
Households Assisted
9 Administration 2017 2021 Neighborhood
Revitalization
Initiative
City of Fairfield
Administration CDBG:
$166,094
Other: 1 Other
Table 6 – Goals Summary

Goal Descriptions

Packet Page 218 of 458Attachment 3 Page 24 of 54

Annual Action Plan
2019
25 OMB Control No: 2506-0117 (exp. 09/30/2021)
1 Goal Name Affordable Housing
Goal
Description
Increase and improve existing lower income and aging housing stock by:
• increasing the amount of affordable rental housing, particularly for persons with incomes from 0-50% of the Area Median Income (AMI),
• preserving existing affordable homeowner housing and increasing access for persons with disabilities by providing housing rehabilitation loans and emergency grants to lower income and disabled homeowners, • preserving existing affordable renter housing by providing housing rehabilitation loans and grants, and • increasing reasonable accommodation for persons with disabilities living in rental housing by providing emergency grants for ADA improvements.
2 Goal Name Homeless
Goal
Description
Assist unsheltered residents to find shelter and become housed, including:
• conducting outreach and providing information and referral, • supporting emergency shelter and hotel vouchers,
• connecting individuals and families to services and housing, • assisting in the provision of supportive housing and services for persons who are homeless, • providing those who flee family violence and are homeless with services and shelter, • increasing the use of HMIS and conducting the Point in Time count to gather data, • expanding and strengthening partnerships and coordination among stakeholder including faith-based groups, nonprofit agencies, the Veterans Administration, the Public Housing Authorities, and CAP Solano JPA which is the Homeless Continuum of Care entity for this area, and
• supporting other efforts to address and reduce homelessness in the City.

Packet Page 219 of 458Attachment 3 Page 25 of 54

Annual Action Plan
2019
26 OMB Control No: 2506-0117 (exp. 09/30/2021)
3 Goal Name Youth Services
Goal
Description
Provide at-risk youth and youth from lower income families in the NRSA and throughout the city with opportunities for tutoring, mentoring, recreation, and job skill development. 4 Goal Name Senior Services
Goal
Description
Provide services to assist elderly persons (age 62 and older) and frail elderly (who require assistance with three or more activities of daily living) to improve their quality of life and help them age in place and avoid institutionalization. 5 Goal Name Fair Housing
Goal
Description
Provide Fair Housing services to ensure that Fairfield residents have access to housing of their choice free of discrimination and that disabled residents can access reasonable accommodations for their disabilities. 7 Goal Name Economic Development
Goal
Description
Provide economic development loans and microenterprise assistance within the NRSA to ensure continuing employment opportunities to economically disadvantaged and unemployed residents. 8 Goal Name Infrastructure Development
Goal
Description
Improve the quality of life of residents in the NRSA with infrastructure development including:
• repairing deteriorated and aging streets, sewers and sidewalks; • improving lighting
• providing security enhancements to reduce crime rate; • acquiring park infrastructure to provide recreational and social opportunities; • and addressing other infrastructure needs.
9 Goal Name Administration
Goal
Description
Provide general management, administration and oversight of the CDBG program to ensure compliance with federal rules and regulations, including conducting environmental reviews, monitoring subrecipients, accounting, and coordination and reporting.

Packet Page 220 of 458Attachment 3 Page 26 of 54

Annual Action Plan
2019
27 OMB Control No: 2506-0117 (exp. 09/30/2021)

Packet Page 221 of 458Attachment 3 Page 27 of 54

Annual Action Plan
2019
28 OMB Control No: 2506-0117 (exp. 09/30/2021)
Projects
AP-35 Projects – 91.220(d)
Introduction
The following projects comprise the FY 2019-20 Action Plan:

Not included in projects because of limitations of IDIS are the following Housing Successor projects:

Fair Housing Services:
• Target Area: Neighborhood Revitalization Initiative and the City of Fairfield • Goals Supported: Fair Housing.
• Needs Addressed: Fair Housing.
• Description: Fair Housing Services are provided by Fair Housing Advocates of Solano, a division of Fair Housing of Northern California. These services are funded through the Fairfield Housing Authority.
• Target Date: 6/30/2020.
• Estimate the number and type of families that will benefit from the proposed activities: 40 families.
• Location Description: throughout the City of Fairfield.

Planned Activities: intake, counseling and investigation of housing discrimination complaints, mediations with housing providers on fair housing matters, referral and support when filing a complaint or lawsuit, assistance with reasonable accommodation/modification requests for people with disabilities, education programs for tenants and housing providers, and foreclosure prevention counseling.

Projects
# Project Name
1 SHELTER, Inc. - SHELTER Solano Homeless Shelter & Services 2 The Leaven - After School Tutoring Centers
3 Fairfield Community Services Foundation - Fun on the Run 4 City, Parks & Recreation - Youth Activities Fee Assistance Program 5 City, Parks & Recreation - YES! Program (Youth Empowerment Strategy) 6 Meals on Wheels of Solano County - Senior Meal Delivery 7 City, Community Development - Economic Development RLF 8 Casa Nova Mobile Home Park - MHP Improvements
9 Child Start Inc. - Woolner Head Start Center
10 CA Human Development - Prkwy Plaza Elderly Housing Emergency Alert System Packet Page 222 of 458Attachment 3 Page 28 of 54

Annual Action Plan
2019
29 OMB Control No: 2506-0117 (exp. 09/30/2021)
# Project Name
11 City - Homeowner Housing Rehabilitation Loans
12 City - First Time Home Buyer Program
13 City - 19-20 CDBG Program Administration
17 CV1-Youth Activity Scholarships
21 EAH Housing - East Tabor Family Rental Project
22 CV3 Shelter inc. - Eviction Prevention Rent Subsidy
23 CV3 Project Sentinel-Eviction Prevention-TNT/LL Services 24 CV3 Legal Services of Northern California-Eviction Support 25 CV3 Ohio Street transitional Housing Operating Expenses Table 7 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The Action Plan targets resources to residents in the City’s Neighborhood Revitalization Strategy Area, and represents all of the highest priorities identified in the Consolidated Plan. This includes the City's most vulnerable residents who are homeless, elderly, frail elderly, seniors as well as youth from lower income households. The Action Plan also addresses the housing needs of lower income households, especially those in identified lower income census tracts and block groups.

Given that the homeless and special needs populations have a variety of obstacles to accessing housing and community services, the City of Fairfield continues to provide both CDBG and Housing Successor funds for these purposes. This includes homeless activities, housing rehabilitation activities, infrastructure improvements, and public service activities that improve the quality of life for special needs groups.

Packet Page 223 of 458Attachment 3 Page 29 of 54

Annual Action Plan
2019
30 OMB Control No: 2506-0117 (exp. 09/30/2021)

AP-38 Project Summary
Project Summary Information
Packet Page 224 of 458Attachment 3 Page 30 of 54

Annual Action Plan
2019
31 OMB Control No: 2506-0117 (exp. 09/30/2021)
1 Project Name SHELTER, Inc. - SHELTER Solano Homeless Shelter & Services Target Area Neighborhood Revitalization Initiative
Goals Supported Homeless
Needs Addressed Homelessness
Funding CDBG: $40,000
Description To support case management and employment services assistance to help homeless clients at SHELTER Solano, Inc. stabilize their lives and build income for obtaining and maintaining permanent housing.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
120 homeless individuals both male and female, many of whom will be chronically homeless
Location Description 310 Beck Ave, Fairfield
Planned Activities The Case Manager works directly with clients to identify their strengths and challenges and sets goals for moving forward to housing self- sufficiency. SHELTER Solano, Inc.'s Employment Specialist will provide individualized services that may include vocational assessment and counseling, training opportunities, resume and cover letter development, employment search assistance, and post-placement support. 2 Project Name The Leaven - After School Tutoring Centers Target Area Neighborhood Revitalization Initiative
Goals Supported Youth Services
Needs Addressed Youth Services
Funding CDBG: $15,000
Description The Leaven tutoring program will provide after school tutoring and program activities at four - after school centers in apartments in low- income areas.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
120 children in low income areas
Location Description Four continuing after-school centers in apartments in low income areas Packet Page 225 of 458Attachment 3 Page 31 of 54

Annual Action Plan
2019
32 OMB Control No: 2506-0117 (exp. 09/30/2021)
Planned Activities Tutoring and after school activities 3 Project Name Fairfield Community Services Foundation - Fun on the Run Target Area Neighborhood Revitalization Initiative
Goals Supported Youth Services
Needs Addressed Youth Services
Funding CDBG: $20,000
Description Will provide funding for staffing and supplies for the operation of one Fun on the Run vehicle, which provides activities for children ages five to fifteen to Fairfield's low income neighborhoods.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
700 youth in low income areas
Location Description Lower income areas of the City
Planned Activities A wide variety of recreational activities for children ages five to fifteen 4 Project Name City, Parks & Recreation - Youth Activities Fee Assistance Program Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported Youth Services
Needs Addressed Youth Services
Funding CDBG: $20,000
Description The Youth Fee Assistance scholarship will offset registration costs by 50- 90% to enable youth of low income families to participate in fee based programs and events. Each eligible family can receive up to $500 in assistance annually.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
150 youth from lower income families
Location Description Various locations
Planned Activities Variety of classes and activities
Packet Page 226 of 458Attachment 3 Page 32 of 54

Annual Action Plan
2019
33 OMB Control No: 2506-0117 (exp. 09/30/2021)
5 Project Name City, Parks & Recreation - YES! Program (Youth Empowerment Strategy) Target Area Neighborhood Revitalization Initiative
Goals Supported Youth Services
Needs Addressed Youth Services
Funding CDBG: $10,000
Description Will offer a variety of mentor-led long-term and short-term programs for older youth ages 14-17 to foster social and emotional learning.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
100 youth ranging from ages 14-17 from lower income households Location Description Tabor Park, 1082 East Tabor Avenue, Fairfield Planned Activities A variety of recreation-based activities such as athletics, creative arts, and educational programs that each last several months. 6 Project Name Meals on Wheels of Solano County - Senior Meal Delivery Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported Senior Services
Needs Addressed Senior Services
Funding CDBG: $20,000
Description Meals on Wheels (MOW) - provides nutritious hot meals to home-bound seniors as well as active seniors at adult recreation centers 5-7 days a week through MOW of Solano County.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
400 elderly and disabled persons
Location Description Throughout the city of Fairfield
Planned Activities Hot meal delivery to elderly and disabled persons. 7 Project Name City, Community Development - Economic Development RLF Target Area Neighborhood Revitalization Initiative
Packet Page 227 of 458Attachment 3 Page 33 of 54

Annual Action Plan
2019
34 OMB Control No: 2506-0117 (exp. 09/30/2021)
Goals Supported Economic Development
Needs Addressed Economic Development
Funding CDBG: $224,824
Description Economic development revolving loan fund for loans for businesses in the Neighborhood Revitalization Strategy Area to provide employment opportunities to lower income Fairfield resident.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
4 businesses located in the NRSA
Location Description Various, unknown at this time
Planned Activities Economic development loans
8 Project Name Casa Nova Mobile Home Park - MHP Improvements Target Area City of Fairfield
Goals Supported Infrastructure Development
Needs Addressed Infrastructure Development
Funding CDBG: $24,000
Description Park improvements for Casa Nova Mobile Home Park to benefit the low- income senior residents of the park.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
131 senior households
Location Description 2701 Martin Road, Fairfield
Planned Activities Planned activities include: remove and prune trees, repair and paint outside community space, repair/replace community gathering space roof and gutters, and repair and maintain retaining walls. 9 Project Name Child Start Inc. - Woolner Head Start Center Target Area Neighborhood Revitalization Initiative
Goals Supported Infrastructure Development
Needs Addressed Infrastructure Development
Packet Page 228 of 458Attachment 3 Page 34 of 54

Annual Action Plan
2019
35 OMB Control No: 2506-0117 (exp. 09/30/2021)
Funding CDBG: $25,000
Description Funds will be used for maintenance and repair of water main line at the Woolner Head Start Center
Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
1 public facility located in a lower income area
Location Description 1406 Woolner Avenue, Fairfield
Planned Activities Repair/replace broken water main pipe underground in the front of the facility, pest control exclusion, repair broken gutters and additional plumbing.
10 Project Name CA Human Development - Prkwy Plaza Elderly Housing Emergency Alert System
Target Area Neighborhood Revitalization Initiative
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $24,000
Description Replacement and upgrades to Senior emergency services Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
99 elderly households in low mod-income area
Location Description Parkway Plaza Senior Apartments, 188 East Alaska Avenue, Fairfield CA Planned Activities Replacement/upgrade for Senior emergency pull-cord system for emergency notification to frail/elderly tenants in low/very low-income housing.
11 Project Name City - Homeowner Housing Rehabilitation Loans Target Area Neighborhood Revitalization Initiative
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $250,000
Packet Page 229 of 458Attachment 3 Page 35 of 54

Annual Action Plan
2019
36 OMB Control No: 2506-0117 (exp. 09/30/2021)
Description Use of CDBG and Housing Revolving Loan Funds to rehabilitate three (3) homes.

Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
Three lower income households in the NRSA.

Location Description To be determined. Will be located in the Neighborhood Revitalization Strategy Area.

Planned Activities Housing Rehabilitation
12 Project Name City - First Time Home Buyer Program
Target Area Neighborhood Revitalization Initiative
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $487,370
Description First Time Home Buyer Program
Target Date 6/30/2020
Estimate the number
and type of families
that will benefit from
the proposed activities
Ten lower income households in the NRSA.

Location Description To be determined. Will be located in the Neighborhood Revitalization Strategy Area (NRSA).

Planned Activities First Time Home Buyer Program
13 Project Name City - 19-20 CDBG Program Administration Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported Administration
Needs Addressed Administration
Funding CDBG: $166,094
Description Administration of the CDBG program.

Target Date 6/30/2020
Packet Page 230 of 458Attachment 3 Page 36 of 54

Annual Action Plan
2019
37 OMB Control No: 2506-0117 (exp. 09/30/2021)
Estimate the number
and type of families
that will benefit from
the proposed activities
N/A - estimate 1
Location Description 1000 Webster Street, Fairfield
Planned Activities Administration of the CDBG program
14 Project Name CV1-Youth Activity Scholarships
Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported Youth Services
Needs Addressed Youth Services
Funding CDBG-CV: $1,143
Description CDBG-CV Funds will be used to support the City's Parks & Recreation Department to provide Youth Activity Fee Assistance Scholarships to low income families who have been affected by COVID.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
40 low income families
Location Description Various locations
Planned Activities Provide activity scholarships for youth enrichment 15 Project Name EAH Housing - East Tabor Family Rental Project Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG-CV: $525,000
Description Acquire land to develop approximately 67 units of affordable housing.

The land acquisition will respond to residential over-crowding associated with coronavirus spread and with more severe coronavirus disease and poorer post-COVID health outcomes by acquiring property for new construction of affordable housing funded from another source.

Target Date 12/31/2024
Packet Page 231 of 458Attachment 3 Page 37 of 54

Annual Action Plan
2019
38 OMB Control No: 2506-0117 (exp. 09/30/2021)
Estimate the number
and type of families
that will benefit from
the proposed activities
67 low-income individuals and families
Location Description 212 East Tabor, Fairfield, CA 94533 Planned Activities To respond to the post-COVID-19 health crisis by acquiring land to develop 67 units of affordable housing. Respond to residential over- crowding associated with coronavirus spread and with more severe coronavirus disease and poorer post-COVID health outcomes by acquiring property for new construction of affordable housing funded from another source.
16 Project Name CV3 Shelter inc. - Eviction Prevention Rent Subsidy Target Area City of Fairfield
Goals Supported Homeless
Needs Addressed Homelessness
Funding CDBG: $256,566
Description This program will provide tenant support to prevent evictions, displacement and possible homelessness for extremely low- and very low-income renters who have been affected by hardships due to the COVID-19 pandemic. The program would provide rental assistance for a period not to exceed six consecutive months. The Rental Assistance program would be administered by SHELTER Inc., which is operating a similar program for Solano County with HEAP funding, and in Contra Costa County with CDBG-CV funding. The program would utilize protections afforded by AB 3088, the Statewide moratorium on evictions.

Program would assess need of households and pay directly to landlords up to 25% of the rent owed for up to 6 consecutive months between March 16 and January, when the moratorium is presently scheduled to sunset. This would prevent eviction of the client for nonpayment of rent.

The remainder of the rent owed would convert to consumer debt and the landlord can pursue repayment through the courts, but would not result in eviction. This would allow renters to retain their existing housing.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
30 low income renters.

Packet Page 232 of 458Attachment 3 Page 38 of 54

Annual Action Plan
2019
39 OMB Control No: 2506-0117 (exp. 09/30/2021)
Location Description City of Fairfield
Planned Activities Support to prevent eviction through rental assistance. 17 Project Name CV3 Project Sentinel-Eviction Prevention-TNT/LL Services Target Area City of Fairfield
Goals Supported Homeless
Needs Addressed Homelessness
Funding CDBG-CV: $44,712
Description Tenant and landlord support and services to prevent eviction.

Additionally, will assist tenant's with access to legal services.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
30 low income renters
Location Description Access to provider will be done virtually Planned Activities Tenant and landlord rental support and eviction prevention. 18 Project Name CV3 Legal Services of Northern California-Eviction Support Target Area City of Fairfield
Goals Supported Homeless
Needs Addressed Homelessness
Funding CDBG-CV: $495
Description
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
30 low income families
Location Description Clients will be able to access services virtually Planned Activities Legal advice and assistance with unlawful detainers. 19 Project Name CV3 Ohio Street transitional Housing Operating Expenses Target Area Neighborhood Revitalization Initiative
Goals Supported Homeless
Packet Page 233 of 458Attachment 3 Page 39 of 54

Annual Action Plan
2019
40 OMB Control No: 2506-0117 (exp. 09/30/2021)
Needs Addressed Homelessness
Funding CDBG-CV: $301,332
Description implement new Ohio Street Covid-19 Housing ($150,000 from CV3 and $151,332.27 from CV1). This project proposes to utilize funding for operations from CV3 funds. The project provides homeless housing for individuals with higher risk of COVID-19 infection/complications including those who are above 65 years of age and those with severe chronic conditions. Housing and services would be delivered from four buildings located at 710 and 724 Ohio Street, and 311 and 315 Jefferson Street.

Emergency Housing will be provided at 710 Ohio (which has two bedrooms, two baths and a den) and 315 Jefferson (which has six bedrooms and three baths.) Transitional Housing, using the Tenant-Based Rental Assistance (TBRA) program will be provided at 311 Jefferson St (which has three units, each with two-bedrooms and two bathrooms).

Services and office space will be provided from 724 Ohio Street (one bedroom, one bath, plus den). Targeted services for the project will include case management, job training, mental health and substance abuse services, meals, financial management and health care services.

The City will work with the County of Solano to operate the property and ensure that homeless services are provided to help occupants on their path from emergency housing to transitional housing to permanent housing.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
50 Homeless and at risk individuals.

Location Description 710 and 724 Ohio Street, and 311 and 315 Jefferson Street Planned Activities Operating expeses for transitional housing for the homeless.

Packet Page 234 of 458Attachment 3 Page 40 of 54

Annual Action Plan
2019
41 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The Neighborhood Revitalization Strategy Area (NRSA) is the focus for directing assistance in Fairfield.

Most of the Economic Development, Public Facilities, Senior Services, Youth Services and investments will occur in the NRSA, as will most of the Housing Rehabilitation activities.

Geographic Distribution
Target Area Percentage of Funds
Neighborhood Revitalization Initiative 96
City of Fairfield 100
Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically The Neighborhood Revitalization Initiative was approved by HUD in 2018 and the City continues to support the initiatives outlined in the Plan.

Discussion
Based on the Consolidated Plan, this Annual Action Plan invests CDBG funds in projects that benefit low- and moderate-income people.

Packet Page 235 of 458Attachment 3 Page 41 of 54

Annual Action Plan
2019
42 OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
This section specifies goals for the number of households to be provided with affordable housing due to City of Fairfield CDBG expenditures within the 2019-20 program year by household type and type of activity. Per HUD guidelines, this section does not include the provision of emergency shelter, transitional shelter or social services.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 0
Special-Needs 0
Total 0
Table 9 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 10
Acquisition of Existing Units 3
Total 13
Table 10 - One Year Goals for Affordable Housing by Support Type Discussion
The City is supporting affordable housing goals by providing $250,000 to 3 existing lower-income homeowners for housing rehabilitation, and $487,370 to 10 first-time homeowners who are lower income households.

Packet Page 236 of 458Attachment 3 Page 42 of 54

Annual Action Plan
2019
43 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-60 Public Housing – 91.220(h)
Introduction
The Fairfield Housing Authority administers the Section 8 Housing Choice Voucher Program (HCV), Project Based Vouchers, and Tenant Based Rental Assistance. In May of 2019 HUD allocated $8,465,626 to the Fairfield Housing Authority for Housing Assistance Payments (HAP). The funding from HUD supports monthly rental assistance to 881 households for housing that is affordable, safe, decent and sanitary. This includes the allocation for VASH vouchers which are designated for homeless veteran assistance. In calendar year 2019 the wait list will open for the Housing Choice Voucher, and Project Based Voucher as needed.

Actions planned during the next year to address the needs to public housing This section is not applicable; the Fairfield Housing Authority does not own or operate any public housing units.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
This section is not applicable; the Fairfield Housing Authority does not own or operate any public housing units.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
The Fairfield Housing Authority is not designated as troubled.

Discussion
The City of Fairfield, City Manager's Office works closely with the Fairfield Housing Authority to ensure quality housing for all low-income City residents. Due to the City's proximity to the Housing Authority, communication is typically direct and immediate, which results in excellent intergovernmental cooperation.

Packet Page 237 of 458Attachment 3 Page 43 of 54

Annual Action Plan
2019
44 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The Fairfield City Council adopted a comprehensive four-part Homeless Strategy to address homelessness in 2015, and revised it in 2017 to include additional nationally recognized programs and policies proven to permanently reduce homelessness. A major component of the strategy is to conduct collaborative outreach to homeless individuals and families and connect them to resources. The City of Fairfield partners with local service organizations and the County in responding to issues of homelessness and poverty, including through the provision of funding and site assistance, public outreach and education, policy development and strategic planning, and coordination and collaboration. The City is also actively involved in the local Continuum of Care, Housing First Solano and encourages the use of the HMIS as a data collection tool for service delivery and funding prioritization.

The City is attempting to expand outreach by encouraging partnerships with other service agencies and faith-based organizations not currently involved with the local Continuum of Care.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The 2019 Solano Point In Time Count was conducted on January 23, 2019, and through the help of volunteers, counted unsheltered and sheltered homeless people in Solano County. This snapshot allows the local Continuum of Care to continue to receive HUD funding, track trends concerning subpopulations, identify potential gaps in services and inform future planning, which is important for the implementation of the current regional strategic plan in Solano County. The Community Action Partnership of Solano, Joint Powers Authority (CAP Solano JPA) released the Initial 2019 Solano PIT Count data, and the final report is soon to be issued. The preliminary report shows a slight reduction in Solano County homeless count compared to 2017. Significant strategic regional efforts and the leadership of the CAP Solano JPA have been devoted to this issue in the past several years. CAP Solano JPA is a governmental agency composed of the cities of Benicia, Fairfield, Rio Vista, Suisun City, Vallejo, and Vacaville, and the County of Solano, and is charged with coordinating efforts to reduce poverty and homelessness in Solano County.

Fairfield’s Police Department established a full-time Homeless Intervention Team (HIT Team) comprised of two full-time police officers and a social worker who conduct outreach and case management with homeless every day to assess needs and connect homeless to resources. Additionally, the HIT Team now works with the county-wide Coordinated Entry System to better collaborate on available resources and triage based on immediate need. The HIT Team conducts regular regional outreach efforts in partnership with area law enforcement, social services, mental health, healthcare, shelter services, animal care, and crisis intervention teams to contact homeless where they are and connect them to Packet Page 238 of 458Attachment 3 Page 44 of 54

Annual Action Plan
2019
45 OMB Control No: 2506-0117 (exp. 09/30/2021)
resources. In 2018, the HIT Team connected hundreds of people who were homeless to housing and resources including mental health and health care services.

The Fairfield Police Department will continue to host the quarterly Homeless Roundtable meeting, which brings together government agencies and service providers, facilitating a conversation on homelessness. On average, over 40 representatives from a multitude of city, county, state and federal agencies, along with local non-profits and service providers are present at the meetings. The Fairfield Police Department understands that no single agency can cure homelessness, but collaboration with all agencies involved in helping can make a huge difference. The meetings are a part of the ongoing effort of the HIT Team to assist individuals experiencing chronic homelessness to get out of their current situation and into long-term housing.

Addressing the emergency shelter and transitional housing needs of homeless persons In the last FY, the Fairfield Police Department’s Homeless Intervention Team (HIT) worked collaboratively with the local homeless shelter to immediately house homeless individuals and families.

Additionally, the HIT Team has established regional relationships with alcohol and drug dependency clinics and other service providers for transitional housing needs. Since January 2019, the HIT Team has created the linkages that resulted in housing - 56 individuals and families at the local emergency shelter.

In FY 2019-20 the City will continue to support a Memorandum of Understanding with other cities in Solano County to continue the expansion of the Coordinated Entry System and the implementation of the strategy. Funding will be through the Fairfield Housing Authority for $67,000. In addition, the City will work with local service providers to create a homeless work program initiative to help prevent homelessness and promote job skills. The homeless work and housing program will be funded through the Low-Mod Income Housing Asset Fund for $80,000.

Fairfield’s HIT Team and the City Manager’s Office have created long-lasting relationships with policy makers on a local, county, state and federal level in order to best access resources and affect policy. City staff from the Police Department and City Manager’s Office regularly convene meetings with state and local elected officials to share concerns regarding the effects of chronic homelessness, including seniors and veterans, and seek assistance in accessing funding and resources to better serve the homeless population.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
Packet Page 239 of 458Attachment 3 Page 45 of 54

Annual Action Plan
2019
46 OMB Control No: 2506-0117 (exp. 09/30/2021)
Along with the City of Fairfield, there are many agencies in and near Fairfield that provide assistance to help homeless persons make the transition to permanent housing and independent living. The City assists low-income individuals and families avoid homelessness through several city-supported programs, including HOME and CalHOME programs, CDBG housing rehabilitation, Housing Authority VASH Vouchers, Permanent Supportive Housing Vouchers, Tenant Based Rental Assistance, and in working in partnership with the county-wide Coordinated Entry System, Resource Connect Solano.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City assists low-income individuals and families avoid homelessness through several city-supported programs, including HOME and CalHOME programs, CDBG housing rehabilitation, Housing Authority VASH Vouchers, Permanent Supportive Housing Vouchers, Tenant Based Rental Assistance, and in working in partnership with the county-wide Coordinated Entry System, Resource Connect Solano.

Discussion
The City of Fairfield is diligently collaborating with a wide array of community agencies to address the needs of residents who are unsheltered.

Packet Page 240 of 458Attachment 3 Page 46 of 54

Annual Action Plan
2019
47 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

The City of Fairfield continuously reviews on an ongoing basis its policies, Zoning Ordinance and development regulations to reduce barriers to affordable housing. During the past five years, the City adopted a new California-certified Housing Element, a major Specific Plan for development in northeastern Fairfield (Train Station Specific Plan), and a Specific Plan to encourage new development and redevelopment in downtown Fairfield and the West Texas Street corridor (Heart of Fairfield Plan) – both downtown Fairfield and the West Texas Street corridor are within the NRSA. The City also amended its Zoning Ordinance to facilitate construction of accessory dwelling units assisted living (senior) housing, encourage development in downtown Fairfield, and comply with State building code and energy code mandates.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
In Fiscal Year 2019-2020, key actions planned will include:
• Ongoing review and, as needed, amendments to the adopted Heart of Zoning Ordinance to further facilitate housing development in downtown Fairfield through flexible zoning requirements related to building design, parking, building height, and mixed use development. • Active marketing of the multiple Agency-controlled properties in downtown and on North Texas Street to development teams interested in providing both market rate and affordable housing. • Implement Zoning Ordinance amendments to comply with the California Housing Accountability Act pertaining to project completeness and conformance with General Plan and Zoning Ordinance requirements.
• Implementation of the revised Zoning Ordinance provisions related to accessory dwelling units. • Continued outreach and coordination with the Fairfield-Suisun School District, Travis Unified School District, and the Fairfield-Suisun Sewer District to address development impact fees associated with accessory dwelling units.
• Completion of the development fee study for the Heart of Fairfield Plan Area to clarify needed infrastructure investments and identify opportunities for fee reductions • Initiation of the comprehensive City of Fairfield General Plan Update, the first comprehensive update to the General Plan since 2002. Facilitating housing in Fairfield will be a key part of this General Plan Update.
• Submittal of a grant application for the State of California SB2 Planning Grant Program, which will focus on policies and actions to facilitate the development of housing in the City. This may include further incentives for accessory dwelling units, improvements to the City’s development Packet Page 241 of 458Attachment 3 Page 47 of 54

Annual Action Plan
2019
48 OMB Control No: 2506-0117 (exp. 09/30/2021)
review procedures that reduce uncertainty, identification of Zoning Ordinance amendments, and the development of understandable objective design standards. • Participation in countywide planning efforts to encourage the development of new housing, including efforts spearheaded by Solano Transportation Authority. • Participation in the Census 2020 Complete Count program to ensure that Fairfield responds to the Census, improving our access to federal and state funds. Completion of development review for project areas in northeastern Fairfield, opening up opportunities for new development in the Train Station Specific Plan Area.

Discussion:

The City of Fairfield is committed to reducing barriers to the creation of housing that is affordable for its residents.

Packet Page 242 of 458Attachment 3 Page 48 of 54

Annual Action Plan
2019
49 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-85 Other Actions – 91.220(k)
Introduction:

The City of Fairfield uses many strategies to address the affordable housing, enforcement of building codes, homeless, and community development needs identified in the Consolidated Plan. This section provides an overview of the City's ongoing activities and planned future actions to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based paint hazards, reduce the number of poverty-level families, develop institutional structure and enhance coordination between housing providers and social service agencies.

Actions planned to address obstacles to meeting underserved needs A shortage of funding for affordable housing, homeless services, and community development activities is the primary obstacle to meeting underserved needs in Fairfield. The City of Fairfield actively pursues federal, state, local, and private funding sources to address underserved needs, and will continue to explore new and existing funding sources during the planning period and in subsequent years.

Actions planned to foster and maintain affordable housing The City of Fairfield has several policies already in place and additional planned actions to foster and maintain affordable housing during the 2019-20 program year as well as in subsequent years. Ongoing and planned future actions to support the development and preservation of affordable housing are detailed in the City's Housing Element and through the 2017-2022 Consolidated Plan. These actions include, but are not limited to:
• Reduce the impact of development fees on affordable housing • Provide fee deferrals
• Providing Section 8 Housing Choice vouchers to low-income households through the Fairfield Housing Authority
• Efforts to ensure that City zoning regulations and other policies support the development of affordable and special needs housing
• Monitoring properties with affordability restrictions to determine when restrictions are set to expire and working with property owners to maintain affordability • Encourage development of second dwelling units as another source of affordable housing, especially for senior citizens and individuals
• Provide fee credits for affordable housing developers • Provide first-time homebuyer down payment assistance
Actions planned to reduce lead-based paint hazards
The City has developed a Lead Based Paint Implementation Plan (LBP Plan) that describes the actions to Packet Page 243 of 458Attachment 3 Page 49 of 54

Annual Action Plan
2019
50 OMB Control No: 2506-0117 (exp. 09/30/2021)
be taken, and the responsibility, for compliance with lead-based paint abatement regulations (24 CFR 35 and Title X of the Housing and Community Development Act of 1992) under each of its existing affordable housing programs. In particular, any homes constructed prior to 1978 that are assisted through the City’s Homeowner Housing Rehabilitation Program will be in compliance with lead-based paint abatement requirements.

Actions planned to reduce the number of poverty-level families Fairfield's ongoing economic development efforts help to stimulate economic expansion and job growth, potentially providing employment opportunities that will serve as a means for local lower income households to earn incomes sufficient to overcome poverty.

The Annual Action Plan allocates funding for SHELTER Solano, Inc., which provides shelter and services to families in crisis. Services provided beyond emergency sheltering are affordable permanent housing with supportive services such as intensive case management, supplemental food, transportation, life skills, employment access, job training and shared housing. The City of Fairfield also has other agencies that provide services such as counseling, assistance with finding employment and other services to help families to exit from homelessness.

On an ongoing basis, the City of Fairfield addresses poverty more broadly through City programs and in cooperation with other governmental agencies and local service organizations. The City's affordable housing policies discussed in the Consolidated Plan and in the City's Housing Element assist in providing affordable housing to lower-income households. For many households with poverty-level incomes, affordable housing is a necessary first step in overcoming poverty because households experiencing high housing cost burden, overcrowding or other unstable living environments are often unable to take steps to overcome poverty without first securing suitable affordable housing.

Actions planned to develop institutional structure
The City of Fairfield, City Manager's Office works in conjunction with the Fairfield Housing Authority to ensure quality housing for all low-income City residents. The working relationship between these organizations is strong and facilitative. Due to the City's proximity to the Housing Authority, communication is typically direct and immediate. As a result, gaps in program or service delivery are typically not the result of poor institutional structure or lack of intergovernmental cooperation, but rather due to shortcomings in available resources.

The City of Fairfield engages in ongoing internal coordination and coordination with other agencies to address affordable housing, homelessness, and community development needs in the City, and will continue this coordination during the 2019-2020 program year and in subsequent years. Key agencies in the institutional structure include the City of Fairfield, the Fairfield Housing Authority, Solano County Health and Social Services Department, Solano Transportation Authority, affordable housing providers, homeless service providers, agencies that offer housing and supportive services to formerly homeless Packet Page 244 of 458Attachment 3 Page 50 of 54

Annual Action Plan
2019
51 OMB Control No: 2506-0117 (exp. 09/30/2021)
individuals and families and those at risk of homelessness, and other health, special needs, and social service agencies.

Actions planned to enhance coordination between public and private housing and social service agencies
The City of Fairfield continues to participate in the Solano County Continuum of Care, which serves a critical role in coordinating services between public agencies, affordable housing providers, and social service agencies. Representatives from the City of Fairfield City Manager’s Office and Fairfield Police Department plan to continue to serve on the Continuum of Care Governing Board to further these efforts.

The City Manager's Office works closely with other City departments and the community to develop programs and activities that improve low- and moderate-income neighborhoods throughout Fairfield.

The administration of program activities includes housing, public facility and infrastructure improvements, public and social service activities, and economic development activities. Moreover, the City collaborates with public agencies, for-profit agencies, faith-based organizations, and non-profit organizations to leverage resources and the aforementioned programming and services.

In addition, on an ongoing basis the City of Fairfield works with affordable housing developers to construct and manage affordable housing in the City and with County agencies and non-profit service providers to provide social services to residents. The City will continue to support these entities to achieve affordable housing, homeless services, and community development goals during the program year and in subsequent years.

Discussion:

As part of the City of Fairfield's ongoing efforts to address the housing and neighborhood revitalization needs of the community, the City has been and will continue to explore additional/alternative funding sources.

Packet Page 245 of 458Attachment 3 Page 51 of 54

Annual Action Plan
2019
52 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

The following identifies program income that is available for use that is included in projects to be carried out.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 80.00%

Packet Page 246 of 458Attachment 3 Page 52 of 54

Annual Action Plan
2019
53 OMB Control No: 2506-0117 (exp. 09/30/2021)

Compliance and Monitoring
Monitoring of Subrecipients: The City of Fairfield works diligently to oversee all CDBG-funded activities to ensure their compliance with federal regulations and timeliness in accomplishing goals and drawing down funds. All activities are on schedule and grant disbursements are made in a timely manner, with all expenditures matching the letter of credit disbursements.

The City follows its Subrecipient Monitoring Plan, which includes:
• Risk Management
• Risk Level Criteria
• Levels of Monitoring
• Administrative Process for Monitoring
• Monitoring Checklist
The City conducts a desk monitoring of all subrecipients on a quarterly basis. Quarterly reports are thoroughly reviewed to compare contract goals to achievements, racial and ethnic distribution of persons served, income level of persons served, and issues reported with program delivery. Requests for Reimbursements and backup are carefully reviewed to ensure compliance with OMB circulars and other HUD regulations prior to payment being released. All projects and programs are required to submit an independent financial audit annually.

Additionally, staff conduct on-site visits to inspect, interview staff, and review project files using the City’s monitoring form. Monitoring contact letters, the completed joint monitoring forms, final monitoring results, and any follow-up communication about the monitoring is kept in the Administrative and Project files. Monitoring visits are reported in the Consolidated Annual Performance Evaluation Report (CAPER).

Packet Page 247 of 458Attachment 3 Page 53 of 54

Annual Action Plan
2019
54 OMB Control No: 2506-0117 (exp. 09/30/2021)

Packet Page 248 of 458Attachment 3 Page 54 of 54

Annual Action Plan
2020
1 OMB Control No: 2506-0117 (exp. 09/30/2021)

FY 2020-21
Annual Action Plan
2nd Amendment
Packet Page 249 of 458Attachment 4 Page 1 of 61

Annual Action Plan
2020
2 OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of Fairfield (City) is an entitlement jurisdiction that receives federal funding from the U.S.

Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) Program. The CDBG Entitlement Program provides annual grants on a formula basis to entitled cities and counties to develop viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate-income persons.

As a CDBG entitlement jurisdiction, the City is required to prepare an Annual Action Plan (AAP) that specifies how CDBG funds will be spent and describes the activities that the City will undertake to meet the goals and priorities of the Consolidated Plan (Con Plan). This document is the Fourth Year Annual Action Plan for the 2017-2022 Con Plan period, which covers the 2020-2021 program year.

For FY 2020-2021, the City of Fairfield was granted $861,996 in CDBG funding to address the priority needs in the community. Specific funding resources will be utilized based on the opportunities and constraints of each particular program or project.

The City of Fairfield adopted a Neighborhood Revitalization Initiative (NRI) consisting of the formally identified Neighborhood Revitalization Strategy Area (NRSA) as a way to target CDBG resources in support of community revitalization efforts. The sub-areas of Fairfield that make up the City’s NRSA are the West Texas/Downtown area and the North Texas area. This AAP will identify the use of CDBG funding as well as additional resources for activities that will address the priorities and goals of the 5- Year Con Plan and the Neighborhood Revitalization Initiative. The AAP will also describe the barriers identified by the City and the planned actions to be taken to address them.

In FY 2020-2021, the City will continue to implement steps to protect individuals from housing discrimination by taking steps to affirmatively further fair housing through the Analysis of Impediments to Fair Housing Choice. The City is also expanding outreach to people in Fairfield with limited-English proficiency and ensuring that all funded agencies have capacity to serve persons with disabilities and those who are not proficient in the English language.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

Packet Page 250 of 458Attachment 4 Page 2 of 61

Annual Action Plan
2020
3 OMB Control No: 2506-0117 (exp. 09/30/2021)
The Annual Action Plan provides information related to the proposed geographic distribution of investment. It includes a general description of the homeless and other community development needs activities to be undertaken and other actions to address obstacles to meet underserved needs and reduce poverty.

Fairfield has a number of public service needs, affordable housing, homeless, and non-homeless community development needs, as identified in this Annual Action Plan, the Neighborhood Revitalization Initiative, as well as through the consultation and citizen participation processes. The Consolidated Plan anticipates using CDBG funds to assist in achieving Fairfield City Council and community goals to address the various needs of the community. The City has identified the following goals that provide the framework for the Annual Action Plan:

Public Service
• Affordable Housing
• Drug or Violence Prevention
• Homeless Services
• Senior Services
• Youth Services
• Economic Development
• Fair Housing
• Infrastructure Development
• Public Facilities and Infrastructure

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The City of Fairfield is nearing the completion of the third year (FY 2019-2020) of the 2017-2022 Consolidated Plan period. Most projects are on target to meet and exceed goals. The City used CDBG funds to support a wide range of activities.

During the third year of the City’s Con Plan, the City was able to provide for housing rehabilitation, provide public services, and improve public facilities and infrastructure. The City will continue to assess all funded activities to ensure that its Consolidated Plan goals and objectives for each priority are met.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

Packet Page 251 of 458Attachment 4 Page 3 of 61

Annual Action Plan
2020
4 OMB Control No: 2506-0117 (exp. 09/30/2021)
Citizen participation and consultation is at the forefront of Housing and Community Development strategies, planning, and implementation. To best serve the community, citizen involvement is vital to assure that activities are well suited to local needs. Individual communities possess unique qualities that are more fully understood at the community level among those who live, work, and own within the area. All opportunities for participation and input were broadly noticed to the general public, housing providers and service agencies.

The City uses several methods to encourage and broaden citizen participation and consultation with the community and other public and private agencies. Opportunities for public participation and consultation included publishing a CDBG Annual Action Plan Survey, hosting two public meetings held by the CDBG Advisory Committee, a Public Comment Period, and a Public Hearing before the Fairfield City Council. The CDBG Annual Action Plan Survey was issued to gather input from community members to identify priority CDBG spending needs for FY 2020-21. It was shared on City platforms including the City’s website, the City’s CDBG website, Facebook and Instagram, and Newsletter. Collected responses are included in the Citizen Participation Process attachments at the end of this document.

The CDBG Advisory Committee, composed of five Public Interest members from the community, one member of the Youth Commission and one member of the Planning Commission, conducted two public meetings during the development of the City’s Annual Action Plan. They reviewed applications for CDBG Public Service and Non-Public Service funding, conducted a rating and ranking process, and made annual CDBG allocation recommendations for City Council.

The City of Fairfield held a CDBG Applicant Workshop on December 19, 2019, in an effort to assist those who wish to submit a project proposal for consideration in the 2020-21 Annual Action Plan. The workshop was announced on social media, the City’s website, and in the Notice of Funding Availability Public Notice which was published on December 12, 2019. There were five people in attendance at the workshop.

Under the CARES Act, the City amended its Citizen Participation Plan to add language to address the CARES Act and emergency circumstances, and to establish and implement expedited procedures, with a comment period of no less than 5-days. A Public Notice was issued on May 28, 2020, for a 5-day Public Review and Comment period of the Annual Action Plan and Citizen Participation Plan, and to notify the citizens of the Public Hearing on June 2, 2020. The notice included information about the locations at which the draft Plans would be available for review and was published in English, Spanish and Tagalog in the local paper which services Fairfield and the surrounding areas. Citizens were also noticed about the Public Hearing through the City’s website. The original June 2 Public Hearing was adjourned to June 9 due to a County-wide curfew that was announced on the day of the meeting. At the June 9 meeting the Fairfield City Council approved the new Annual Action Plan and revised Citizen Participation Plan. The City was prepared to provide interpreters for non-English speaking citizens upon request. However, no requests were made. All meetings and the public hearings were held during evening hours at convenient Packet Page 252 of 458Attachment 4 Page 4 of 61

Annual Action Plan
2020
5 OMB Control No: 2506-0117 (exp. 09/30/2021)
locations that accommodate persons with disabilities. No comments, written or oral, were received during the comment period.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

The City issued a CDBG Annual Action Plan Survey to gather input from community members to identify priority CDBG spending needs for FY 2020-21. The Survey was open for 3 months and 26 surveys were collected. Of the eight identified goals in the Consolidated Plan, the top ranked goals from the survey were 44% Homeless, 17.14% Affordable Housing, 14% Economic Development, and 11.76% Drug and Violence Prevention. Comments were collected with the CDBG Annual Action Plan Survey. Common themes in the comments included: the need for the City to address homelessness, the need for low- income affordable housing, and the need to improve quality of life for residents through public services.

Comments were also collected at the City’s Fair Housing Meetings. Common themes in the comments included: the need of supportive services for Housing and Homeless, the need for affordable housing throughout Fairfield, and barriers to receiving assistance. All public comments were welcome and included at the end of the document.

6. Summary of comments or views not accepted and the reasons for not accepting them Comments were collected from the CDBG Annual Action Plan Survey and the City’s Fair Housing Meetings. No comments were collected during the Public Comment or Public Hearing for the draft Plans.

All public comments were welcome and included at the end of the document.

7. Summary
The Consolidated Plan is a strategic plan that utilized data and public input to determine priority housing and community needs. The Annual Action Plan is the expenditure plan for the use of CDBG funds to address identified priority needs. The City’s overall objective for the CDBG program is to create a viable community by providing decent housing, a suitable living environment, and economic opportunities, principally for persons of low- and moderate-income. To accomplish this objective and to stay on target for its Five-Year Consolidated Plan goals, the City will fund a variety of medium and high priority level programs and projects with CDBG funds during FY 2020-2021.

Packet Page 253 of 458Attachment 4 Page 5 of 61

Annual Action Plan
2020
6 OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency

CDBG Administrator FAIRFIELD Housing Services Department Table 1 – Responsible Agencies

Narrative (optional)
The City of Fairfield is the lead agency responsible for coordinating the development of the Consolidated Plan. The City's Housing Services Department recently took over as the primary agency within the City responsible for administering programs covered by the Consolidated Plan.

It is responsible for the administration and implementation of the CDBG program and staffs the CDBG Advisory Committee.

Consolidated Plan Public Contact Information
Sullina Sanchez, City of Fairfield
[email protected]
707-428-7729
Packet Page 254 of 458Attachment 4 Page 6 of 61

Annual Action Plan
2020
7 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
This Action Plan was developed through an extensive public process including three community meetings, a call for proposals, and several public meetings. Consultation with specific types of community partners follows below.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City of Fairfield regularly works closely with local and regional housing and service providers to network and share resources and best practices for success. These organizations were consulted during the planning process, including local and regional housing service providers, mental health agencies, fair housing service providers, social services outreach, organizations that provide outreach and services to Spanish-speaking residents and homebound residents, and others. These organizations, along with the CDBG Administrator, regularly attend the County’s Continuum of Care meetings and were encouraged to attend all meetings related to the preparation of the Annual Action Plan to provide input and insight.

Staff from these agencies, and sometimes their colleagues, if directed, were interviewed directly to gain additional insight on community needs and priorities.

Staff regularly participates in regional and local collaboratives, including the Fairfield Homeless Collaborative, comprised of faith-based service providers in low-income areas, the Fairfield Homeless Roundtable, comprised of regional homeless and low-income service providers, and attended a series of Community Needs Assessment meetings to interview attendees in need of housing and services within the Neighborhood Revitalization Strategy Area.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The City of Fairfield is a leader among the entities that contribute towards the Housing First Solano Continuum of Care’s (CoC) efforts to address the needs of people at risk of or currently experiencing homelessness. The City holds seats on the Continuum of Care Board of Directors and serves as Chair of the CoC’s Collaborative Applicant and Community Action Agency, the Community Action Partnership of Solano, Joint Powers Authority (JPA). City representatives have participated in the review and rank panels for Housing First Solano’s CoC Program local competitions, Community Service Block Grant competitions, and Emergency Solutions Grant Program competitions. The City of Fairfield participated in the biennial 2019 Solano Homeless Point In Time Count, and is now utilizing the HUD recognized Homeless Management Information System to better provide resources to homeless, those at risk of Packet Page 255 of 458Attachment 4 Page 7 of 61

Annual Action Plan
2020
8 OMB Control No: 2506-0117 (exp. 09/30/2021)
homelessness, and low-income individuals and families. The City of Fairfield participated in the creation and implementation of Neighbors Helping Neighbors: Forward Together, a Five-Year Strategic Plan to Reduce Homeless in Solano County starting in 2017. The City of Fairfield adopted and follows a formal Homeless Strategy that supports the implementation of Neighbors Helping Neighbors: Forward Together. Fairfield’s City Manager was the lead proponent for raising jurisdictional investment in the expansion of Resource Connect Solano, Housing First Solano’s Coordinated Entry System. Fairfield’s Homeless Intervention Team’s street outreach efforts assist people experiencing homelessness by connecting them to the area emergency shelters and Coordinated Entry System.

In these efforts, the City is a leading partner in the CoC’s initiatives to understand and address the needs of subpopulations of people at risk of or experiencing homelessness, particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth. With financial and marketing support from the City, CoC and JPA staff provide annual CoC trainings on the needs of these subpopulations. Fairfield representatives are part of CoC leadership conversations on developing strategies to address specific subpopulations needs, including culturally sensitive housing and supportive services programs.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The Community Action Partnership of Solano, Joint Powers Authority (JPA), of which the City of Fairfield is a founding member and current Chair, is the entity responsible for facilitating the Housing First Solano Continuum of Care’s receipt and implementation of Emergency Solutions Grant (ESG) funding. A representative for the City of Fairfield was part of the rank and review panel to select recipients for 2017, 2018 and 2019 ESG funding.

In 2016 and 2017, the JPA was a party to a Memorandum of Agreement with the Sacramento Housing and Redevelopment Agency (SHRA) for the latter to serve as the administrator for ESG Continuum of Care Allocation funding. Under that arrangement, the City of Fairfield participated in conversations reviewing SHRA’s management and monitoring intentions for the 2016 and 2017 ESG recipients. In 2018, the JPA developed performance standards for and evaluating the outcomes of projects and activities assisted by ESG funds. In 2018 and 2019, the JPA served as Fiscal Agent and Administrator of ESG funding.

The JPA also serves as the Homeless Management Information System (HMIS) Lead for the Housing First Solano Continuum of Care. As the HMIS Lead, the JPA is responsible for the drafting of the CoC’s current set of Policies and Procedures for the administration and operation of this HMIS, as well as the continuing evolution of those Policies and Procedures. JPA staff hold quarterly HMIS User Group Meetings open to any provider in the CoC using HMIS. The JPA subsidizes HMIS licensing for qualifying Packet Page 256 of 458Attachment 4 Page 8 of 61

Annual Action Plan
2020
9 OMB Control No: 2506-0117 (exp. 09/30/2021)
housing and service providers. JPA staff also provides all annual certifications and daily technical support of HMIS users throughout the Continuum of Care.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
Packet Page 257 of 458Attachment 4 Page 9 of 61

Annual Action Plan
2020
10 OMB Control No: 2506-0117 (exp. 09/30/2021)
Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Community Action Partnership of Solano, JPA Agency/Group/Organization Type Services-homeless
Regional organization
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The Community Action Partnership of Solano, Joint Powers Authority (CAP Solano JPA) consists of local governments to seek and allocate funding, and collaborating to provide oversight and resources to organizations that creatively deliver successful services to low-income people. As the Chair and a seat holder on the JPA, the City meets monthly with the Board to identify opportunities for the coordination of public services for homeless and persons at-risk of being homeless in Fairfield.
2 Agency/Group/Organization SHELTER, INC. OF CONTRA COSTA COUNTY Agency/Group/Organization Type Housing
Services - Housing
Services-homeless
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Packet Page 258 of 458Attachment 4 Page 10 of 61

Annual Action Plan
2020
11 OMB Control No: 2506-0117 (exp. 09/30/2021)
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
SHELTER Inc. is a critical provider of housing and homeless services. The mission of SHELTER, Inc. is to prevent and end homelessness for low-income, homeless, and disadvantaged families and individuals by providing housing, services, support, and resources that lead to self-sufficiency. The City has worked with their Executive Director, Director of Programs and the Director of Shelter Services to transition Fairfield's only failing shelter into a self-sustaining, program based emergency shelter and increase shelter capacity. The City also works closely with their Executive Director on the Housing First Solano (CoC Board), developing policy and procedures for Coordinated Entry and other efforts.
3 Agency/Group/Organization Fair Housing Advocates of Northern California Agency/Group/Organization Type Housing
Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Fair Housing
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The City of Fairfield and Fairfield Housing Authority works closely with Fair Housing Advocates of Northern California to offer comprehensive fair housing services in the city of Fairfield. The City receives quarterly reports outlining the specific types of cases that the agency is working on. Fair Housing Advocates of Northern California helps produce a detailed picture of the issues which need to be addressed to help end housing discrimination. This helps the City to accurately react to emerging trends and provide training or outreach to end discrimination, and to inform our reporting on the Analysis of Impediments to Fair Housing Choice (to be finalized in 2020).
4 Agency/Group/Organization Fairfield Housing Authority Agency/Group/Organization Type PHA
Other government - Local
Packet Page 259 of 458Attachment 4 Page 11 of 61

Annual Action Plan
2020
12 OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Market Analysis
Lead-based Paint Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The Fairfield Housing Authority was consulted through the development of the draft Annual Action Plan. The anticipated outcome included production and verification of data on recipients of Section 8 vouchers and people on the waiting list, as well as data and/or input in the Affordable Housing and Public Housing Annual Action Plan sections.
5 Agency/Group/Organization City of Fairfield - Community Development Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by
Consultation?
Public Housing Needs
Market Analysis
Economic Development
Lead-based Paint Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The City of Fairfield - Community Development division was consulted through the development of the draft Annual Action Plan. The anticipated outcome included data and/or input in the barriers to Affordable Housing, Other Actions and the Lead Based Paint Annual Action Plan sections.

Identify any Agency Types not consulted and provide rationale for not consulting Packet Page 260 of 458Attachment 4 Page 12 of 61

Annual Action Plan
2020
13 OMB Control No: 2506-0117 (exp. 09/30/2021)
All groups were either consulted or invited to participate. There was no decision to exclude any groups.

Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead
Organization
How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Housing First
Solano
The Continuum of Care works to end homelessness by: Facilitating multi-agency cooperation and coordination, connecting persons experiencing homelessness with housing, job employment, family, and medical resources, and securing funds from the State of California, Department of Housing and Urban Development, and private organizations to end homelessness.

City Housing
Element City of Fairfield
The Fairfield Housing Element addresses housing development, rehabilitation, and housing conservation. It sets forth actions the City will undertake to assist residents to maintain their homes and to help ensure that there is an adequate supply of safe, affordable housing for existing and future residents.

Opening Doors Federal
Government
Opening Doors is the first comprehensive federal strategic plan to prevent and end homelessness and was presented to Congress on June 22, 2010. The Plan was updated and amended 2012 and again in 2015 to reflect what was learned from the work taking place across government and in communities.

Neighbors Helping
Neighbors: Forward
Together
CAP Solano JPA
The CAP Solano JPA Neighbors Helping Neighbors: Forward Together is the 5-Year Regional Strategic Plan to Respond to Homelessness in Solano County. The Guiding Principles, Goals, and Core Strategies of Neighbors Helping Neighbors demonstrate the community's commitment to developing and supporting a Housing First Coordinated Entry System in an intentional, organized way and is incorporated into the City's formal Homeless Strategy.

Table 3 – Other local / regional / federal planning efforts

Narrative (optional)
Packet Page 261 of 458Attachment 4 Page 13 of 61

Annual Action Plan
2020
14 OMB Control No: 2506-0117 (exp. 09/30/2021)
The Housing Services Department, formed in 2019, is the lead department responsible for the administration of the CDBG program. In the implementation of the 2017-2022 Consolidated Plan and each of the five Annual Action Plans, the City's Housing Services Department is responsible for all grant planning, management and monitoring duties necessary to comply with HUD regulations and City policy.

Packet Page 262 of 458Attachment 4 Page 14 of 61

Annual Action Plan
2020
15 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting

City staff developed a detailed participation plan as part of the 2017-2022 Consolidated Plan. As required by HUD, non-profits and community residents were provided adequate opportunities to review and comment on the original Citizen Participation Plan and on Substantial Amendments to the plan, if necessary.

Citizens were engaged through community meetings, surveys, public hearings, and individual meetings. Citizens who participated in the process received extensive information about the Con Plan, the citizen participation process, and the HUD requirements for an Entitlement City, the amount of funding that the City anticipates receiving and how the City can use those funds. Residents were given the opportunity to provide City staff with input on the prioritization of community needs. Each of these efforts, including the review of HUD Data and relevant policy documents, assisted the City in its goal setting efforts.

At each step in the process, the City was careful to ensure that low- and moderate-income residents, members of minority groups, agencies involved in the provision of services to these populations, and others who are directly impacted by the programs and activities supported by the Con Plan programs had the opportunity to be actively involved.

Packet Page 263 of 458Attachment 4 Page 15 of 61

Annual Action Plan
2020
16 OMB Control No: 2506-0117 (exp. 09/30/2021)
Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Internet Outreach
Non-
targeted/broad
community
CDBG FY 20-21
Annual Action Plan
Survey issued and
City received 26
survey responses.

Survey responses
are included at the
end the of this plan
as an attachment.

Any and all comments
are welcome and
accepted.

NA
2 Public Meeting
Minorities

Non-English
Speaking - Specify
other language:

Spanish and
Tagalog

Persons with
disabilities

Non-
targeted/broad
community

Residents of Public
and Assisted
Housing
The City of Fairfield
held 2 Fair Housing
Meetings on
November 20, 2019.

The meetings were
announced on social
media, the City's
website and through
a list-serve. There
were 22 people in
total at the
workshops.

Comments were
received and are
included at the end
the of this plan as
an attachment.

Any and all comments
are welcome and
accepted.

NA
Packet Page 264 of 458Attachment 4 Page 16 of 61

Annual Action Plan
2020
17 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
3 Newspaper Ad
Minorities

Non-English
Speaking - Specify
other language:

Spanish and
Tagalog

Persons with
disabilities

Non-
targeted/broad
community
On December 12,
2019, a Notice of
Funding Availability
for FY 2020-21 CDBG
Funding was
published in the local
paper and City's
webpage in 3
different languages,
English Spanish and
Tagalog.

No comments were
received.

Any and all comments
are welcome and
accepted.

NA
Packet Page 265 of 458Attachment 4 Page 17 of 61

Annual Action Plan
2020
18 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
4 Public Meeting
Minorities

Non-English
Speaking - Specify
other language:

Spanish and
Tagalog

Persons with
disabilities

Non-
targeted/broad
community
The City of Fairfield
held a CDBG
Applicant Workshop
on December 19,
2019. The workshop
was announced on
social media, the
City's website, and in
the Notice of Funding
Availability Public
Notice which was
published on
December 12, 2019.

There were five
people in attendance
at the workshop.

No comments
received.

Any and all comments
are welcome and
accepted.

NA
Packet Page 266 of 458Attachment 4 Page 18 of 61

Annual Action Plan
2020
19 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
5 Newspaper Ad
Minorities

Non-English
Speaking - Specify
other language:

Spanish and
Tagalog

Persons with
disabilities

Non-
targeted/broad
community
On May 13, 2020, a
Notice of Funding
Availability for FY
2020-21 CDBG-CV
CARES Funding was
published in the local
paper and City's
webpage in 3
different languages,
English Spanish and
Tagalog.

No comments
received.

Any and all comments
are welcome and
accepted.

NA
Packet Page 267 of 458Attachment 4 Page 19 of 61

Annual Action Plan
2020
20 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
6 Newspaper Ad
Minorities

Non-English
Speaking - Specify
other language:

Spanish and
Tagalog

Persons with
disabilities

Non-
targeted/broad
community
On May 28, 2020, a
Notice of Public
Hearing and Public
Comment Period was
published in the local
paper and City's
webpage in 3
different languages,
English Spanish and
Tagalog.

No comments
received.

Any and all comments
are welcome and
accepted.

NA
Packet Page 268 of 458Attachment 4 Page 20 of 61

Annual Action Plan
2020
21 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
7 Public Hearing
Minorities

Non-English
Speaking - Specify
other language:

Spanish and
Tagalog

Persons with
disabilities

Non-
targeted/broad
community
About 50 people
attended the June 9
Public Hearing at the
Fairfield City Council
Meeting.

No comments
received.

Any and all comments
are welcome and
accepted.

NA
Table 4 – Citizen Participation Outreach
Packet Page 269 of 458Attachment 4 Page 21 of 61

Annual Action Plan
2020
22 OMB Control No: 2506-0117 (exp. 09/30/2021)

Packet Page 270 of 458Attachment 4 Page 22 of 61

Annual Action Plan
2020
23 OMB Control No: 2506-0117 (exp. 09/30/2021)
Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
Fairfield anticipates receiving approximately $1.6 million in CDBG funds for the remaining duration of the 2017-2022 Consolidated Plan and as shown in the table below. On 11/9/2020 HUD notified us that the grant amount was reduced from $861,995 to $861,865 a total of $131. This did not consitute a substantial amendment per the Citizen Participation Plan for the City of Fairfield which identifies a threshold of 20% change of the total total annual allocation as triggering a substantial amendment.

In addition to CDBG funds, other potential funding sources available to address housing and community development needs in Fairfield include HOME funds through the State Department of Housing and Community Development’s HOME Program, state and federal Low- Income Housing Tax Credits, CalHome, Federal Home Loan Bank Affordable Housing Program, federal and state Continuum of Care funds, and Housing Choice Vouchers. Fairfield also contributes staff time and City General Fund revenue to support housing and community development activities.

Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
Packet Page 271 of 458Attachment 4 Page 23 of 61

Annual Action Plan
2020
24 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
861,865 0 715,849 1,577,714 800,000
***REVISED ALLOCATION AMOUNT
DECREASED $131. THIS IS NOT A

SUBSTANTIAL AMENDMENT PER
CPP***Action Plan Version 1: Prior Year
Resources consist of the following: $189,141
Economic Development Revolving Loan
Fund, $291,669 Housing Revolving Loan
Fund, and $512,771 prior years returned or
unallocated resources$100,000 of the
Economic Development Revolving Loan will
be used for the EAH, Inc. Project. $11,083 of
the Prior year funds will be used for the EAH,
Inc. Project
Other public -
local
Housing
Other 42,000 0 0 42,000 108,000
Former Redevelopment funds will pay for
Fair Housing Services ($42,000)
Table 5 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Although CDBG regulations do not require matching funding, many of the activities that the City intends to fund through CDBG will require additional public and private resources, and CDBG funds will be used to leverage these other funding sources. The Prior Year Resources consist of the following: $189,141 Economic Development Revolving Loan Fund, $291,669 Housing Revolving Loan Fund, and $512,771 Prior Year Funds.

The City has a history of using CDBG funds to leverage General Fund revenue and other resources to complete sidewalk improvements and fund fair housing services and emergency shelter operations, and anticipates continuing to fund these activities similarly during the five-year planning Packet Page 272 of 458Attachment 4 Page 24 of 61

Annual Action Plan
2020
25 OMB Control No: 2506-0117 (exp. 09/30/2021)
period.

Packet Page 273 of 458Attachment 4 Page 25 of 61

Annual Action Plan
2020
26 OMB Control No: 2506-0117 (exp. 09/30/2021)
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Not applicable.

Discussion
The City effectively utilizes and allocates all resources at its disposal to address the pressing needs of lower income individuals and neighborhoods in Fairfield.

Packet Page 274 of 458Attachment 4 Page 26 of 61

Annual Action Plan
2020
27 OMB Control No: 2506-0117 (exp. 09/30/2021)
Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Senior Services 2017 2021 Non-Housing
Community
Development
Neighborhood
Revitalization
Initiative
City of Fairfield
Senior Services CDBG:
$20,750
Public service activities other
than Low/Moderate Income
Housing Benefit: 50 Persons
Assisted
2 Drug or Violence
Prevention
2017 2021 Non-Housing
Community
Development
Neighborhood
Revitalization
Initiative
City of Fairfield
Drug/Violence
Prevention
CDBG:
$48,549
Public service activities other
than Low/Moderate Income
Housing Benefit: 100 Persons
Assisted
3 Homeless 2017 2021 Homeless Neighborhood
Revitalization
Initiative
City of Fairfield
Homelessness CDBG:
$60,000
Homeless Person Overnight
Shelter: 175 Persons Assisted
4 Affordable
Housing
2017 2021 Affordable
Housing
Neighborhood
Revitalization
Initiative
City of Fairfield
Affordable
Housing
CDBG:
$400,000
Rental units constructed: 67
Household Housing Unit
Homeowner Housing
Rehabilitated: 5 Household
Housing Unit
Packet Page 275 of 458Attachment 4 Page 27 of 61

Annual Action Plan
2020
28 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 5 Infrastructure
Development
2017 2021 Non-Housing
Community
Development
Neighborhood
Revitalization
Initiative
City of Fairfield
Infrastructure
Development
CDBG:
$160,297
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit: 1 Persons Assisted
Public Facility or Infrastructure
Activities for Low/Moderate
Income Housing Benefit: 350
Households Assisted
6 Economic
Development
2017 2021 Non-Housing
Community
Development
Neighborhood
Revitalization
Initiative
City of Fairfield
Economic
Development
CDBG:
$189,141
Businesses assisted: 2
Businesses Assisted
7 Fair Housing 2018 2021 Non-Housing
Community
Development
Neighborhood
Revitalization
Initiative
City of Fairfield
Fair Housing Housing
Successor
Fund:
$42,000
Public service activities other
than Low/Moderate Income
Housing Benefit: 50 Persons
Assisted
8 Administration 2017 2021 Neighborhood
Revitalization
Initiative
City of Fairfield
Administration CDBG:
$172,399
Other: 1 Other
Table 6 – Goals Summary

Goal Descriptions

Packet Page 276 of 458Attachment 4 Page 28 of 61

Annual Action Plan
2020
29 OMB Control No: 2506-0117 (exp. 09/30/2021)
1 Goal Name Senior Services
Goal
Description
Provide services to assist elderly persons (age 62 and older) and frail elderly (who require assistance with three or more activities of daily living) to improve their quality of life and help them age in place and avoid institutionalization. 2 Goal Name Drug or Violence Prevention
Goal
Description
• Assist in the prevention of drug and violence by education and awareness. 3 Goal Name Homeless
Goal
Description
Assist unsheltered residents to find shelter and become housed, including:
• conducting outreach and providing information and referral, • supporting emergency shelter and hotel vouchers,
• connecting individuals and families to services and housing, • assisting in the provision of supportive housing and services for persons who are homeless, • providing those who flee family violence and are homeless with services and shelter, • increasing the use of HMIS and conducting the Point in Time count to gather data, • expanding and strengthening partnerships and coordination among stakeholder including faith-based groups, nonprofit agencies, the Veterans Administration, the Public Housing Authorities, and CAP Solano JPA which is the Homeless Continuum of Care entity for this area, and
• supporting other efforts to address and reduce homelessness in the City.

Packet Page 277 of 458Attachment 4 Page 29 of 61

Annual Action Plan
2020
30 OMB Control No: 2506-0117 (exp. 09/30/2021)
4 Goal Name Affordable Housing
Goal
Description
Increase and improve existing lower income and aging housing stock by:
• increasing the amount of affordable rental housing, particularly for persons with incomes from 0-50% of the Area Median Income (AMI),
• preserving existing affordable homeowner housing and increasing access for persons with disabilities by providing housing rehabilitation loans and emergency grants to lower income and disabled homeowners, • preserving existing affordable renter housing by providing housing rehabilitation loans and grants, and • increasing reasonable accommodation for persons with disabilities living in rental housing by providing emergency grants for ADA improvements.
5 Goal Name Infrastructure Development
Goal
Description
Improve the quality of life of residents in the NRSA with infrastructure development including:
• repairing deteriorated and aging streets, sewers and sidewalks; • improving lighting
• providing security enhancements to reduce crime rate; • acquiring park infrastructure to provide recreational and social opportunities; • and addressing other infrastructure needs.
6 Goal Name Economic Development
Goal
Description
Provide economic development loans and microenterprise assistance within the NRSA to ensure continuing employment opportunities to economically disadvantaged and unemployed residents. 7 Goal Name Fair Housing
Goal
Description
Provide Fair Housing services to ensure that Fairfield residents have access to housing of their choice free of discrimination and that disabled residents can access reasonable accommodations for their disabilities.

Packet Page 278 of 458Attachment 4 Page 30 of 61

Annual Action Plan
2020
31 OMB Control No: 2506-0117 (exp. 09/30/2021)
8 Goal Name Administration
Goal
Description
Provide general management, administration and oversight of the CDBG program to ensure compliance with federal rules and regulations, including conducting environmental reviews, monitoring subrecipients, accounting, and coordination and reporting.

Packet Page 279 of 458Attachment 4 Page 31 of 61

Annual Action Plan
2020
32 OMB Control No: 2506-0117 (exp. 09/30/2021)
Projects
AP-35 Projects – 91.220(d)
Introduction
The following projects comprise the 2020-21 Annual Action Plan:

Not included in projects because of limitations of IDIS are the following Housing Authority projects:

Fair Housing Services:
• Target Area: Neighborhood Revitalization Strategy Area and the City of Fairfield • Goals Supported: Fair Housing
• Needs Addressed: Fair Housing
• Description: Fair Housing Services are provided by Fair Housing Advocates of Solano, a division of Fair Housing of Northern California. These services are funded through the Fairfield Housing Authority
• Target Date: 6/30/2021
• Estimate the number and type of families that will benefit from the proposed activities: 40 families
• Location Description: throughout the City of Fairfield Planned Activities: intake, counseling and investigation of housing discrimination complaints, mediations with housing providers on fair housing matters, referral and support when filing a complaint or lawsuit, assistance with reasonable accommodation/modification requests for people with disabilities, education programs for tenants and housing providers, and foreclosure prevention counseling.

Projects
# Project Name
1 Meals on Wheels - Senior Meal Delivery
2 Unity Hall - Solano Recovery Project
3 SHELTER, Inc. - SHELTER Solano Homeless Shelter & Services 4 City - Homeowner Housing Rehabilitation
5 SHELTER, Solano - Homeless Shelter Improvements
6 EAH Housing - East Tabor Family Rental Project
7 City, Community Development - Economic Development RLF 8 City - 20-21 CDBG Program Administration
9 Ohio St. Rehabilitation
10 Emergency Shelter Services
Packet Page 280 of 458Attachment 4 Page 32 of 61

Annual Action Plan
2020
33 OMB Control No: 2506-0117 (exp. 09/30/2021)
# Project Name
11 COVID-Mission Samoa
12 COVID-Fairfield Main Street
13 COVID- The Leaven
14 COVID-COF Parks & Recreation Fee Support
15 COVID-Child Haven
16 COVID- Fairfield Community Service Foundation
17 COVID-Northbay
18 COVID-Shelter Inc. Eviction Prevention
19 COVID-Project Sentinel
20 COVID-Legal Services-Eviction Prevention
Table 7 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The Action Plan targets resources to residents in the City’s Neighborhood Revitalization Strategy Area, and represents all of the highest priorities identified in the Consolidated Plan. This includes the City's most vulnerable residents who are homeless, domestic violence victims, persons suffering from addition, seniors as well as youth from lower income households. The Action Plan also addresses the housing needs of lower income households, especially those in identified lower income census tracts and block groups.

Given that the homeless and special needs populations have a variety of obstacles to accessing housing and community services, the City of Fairfield continues to provide both CDBG and Housing Successor funds for these purposes. This includes homeless activities, housing rehabilitation activities, infrastructure improvements, and public service activities that improve the quality of life for special needs groups.

Packet Page 281 of 458Attachment 4 Page 33 of 61

Annual Action Plan
2020
34 OMB Control No: 2506-0117 (exp. 09/30/2021)

AP-38 Project Summary
Project Summary Information
Packet Page 282 of 458Attachment 4 Page 34 of 61

Annual Action Plan
2020
35 OMB Control No: 2506-0117 (exp. 09/30/2021)
1 Project Name Meals on Wheels - Senior Meal Delivery
Target Area Neighborhood Revitalization Initiative
Goals Supported Senior Services
Needs Addressed Senior Services
Funding CDBG: $20,750
Description Meals on Wheels (MOW) - provides nutritious hot meals to home-bound seniors as well as active seniors at adult recreation centers 5-7 days a week through MOW of Solano County.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
167 low-income seniors
Location Description Throughout the city of Fairfield
Planned Activities Hot meal delivery to elderly and disabled persons 2 Project Name Unity Hall - Solano Recovery Project
Target Area Neighborhood Revitalization Initiative
Goals Supported Drug or Violence Prevention
Needs Addressed Drug/Violence Prevention
Funding CDBG: $48,549
Description To provide recovery supportive services enabling persons to maintain a clean and sober lifestyle.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
100 low-income persons
Location Description 711 Empire Street
Planned Activities Recovery support services for substance abuse and addictions. 3 Project Name SHELTER, Inc. - SHELTER Solano Homeless Shelter & Services Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported Homeless
Packet Page 283 of 458Attachment 4 Page 35 of 61

Annual Action Plan
2020
36 OMB Control No: 2506-0117 (exp. 09/30/2021)
Needs Addressed Homelessness
Funding CDBG: $60,000
Description To support case management and employment services assistance to help homeless clients at SHELTER Solano, Inc. stabilize their lives and build income for obtaining and maintaining permanent housing.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
175 homeless persons
Location Description 310 Beck Avenue, Fairfield, CA 94533 Planned Activities SHELTER Solano staff will work with homeless clients to identify their strengths and challenges and sets goals for moving forward to housing self-sufficiency. SHELTER Solano will provide individualized services that may include vocational assessment and counseling, training opportunities, resume and cover letter development, employment search assistance, and post-placement support.
4 Project Name City - Homeowner Housing Rehabilitation
Target Area Neighborhood Revitalization Initiative
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $75,000
Description To provide low interest loans and grants to low-income families for housing alterations and repairs that correct code deficiencies and/or improve the health and safety of the home.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
5 low-income households
Location Description To be determined. Will be located in the Neighborhood Revitalization Strategy Area
Planned Activities Housing Rehabilitation
5 Project Name SHELTER, Solano - Homeless Shelter Improvements Packet Page 284 of 458Attachment 4 Page 36 of 61

Annual Action Plan
2020
37 OMB Control No: 2506-0117 (exp. 09/30/2021)
Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported Infrastructure Development
Needs Addressed Infrastructure Development
Funding CDBG: $160,297
Description To provide assistance to SHELTER Solano for ADA upgrades to accommodate more participants with disabilities, and security upgrades for safety improvements.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
350 homeless persons
Location Description 310 Beck Avenue, Fairfield, CA 94533 Planned Activities ADA improvements and security upgrades to homeless shelter 6 Project Name EAH Housing - East Tabor Family Rental Project Target Area Neighborhood Revitalization Initiative
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $111,083
Description To provide assistance to acquire and prepare the 212 East Tabor Site for a 67-unit affordable housing project.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
67 low-income families
Location Description 212 East Tabor, Fairfield, CA 94533 Planned Activities Site Preparation
7 Project Name City, Community Development - Economic Development RLF Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported Economic Development
Packet Page 285 of 458Attachment 4 Page 37 of 61

Annual Action Plan
2020
38 OMB Control No: 2506-0117 (exp. 09/30/2021)
Needs Addressed Economic Development
Funding CDBG: $189,141
Description Economic development revolving loan fund for loans for businesses in the Neighborhood Revitalization Strategy Area to provide employment opportunities to lower income Fairfield residents.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
2 businesses
Location Description TBD, within the NRSA
Planned Activities Economic development loans
8 Project Name City - 20-21 CDBG Program Administration Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported Administration
Needs Addressed Administration
Funding CDBG: $172,269
Description Administration of the CDBG program.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
N/A - estimate 1
Location Description 1000 Webster Street, Fairfield
Planned Activities Administration of the CDBG program
9 Project Name Ohio St. Rehabilitation
Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported Homeless
Needs Addressed Homelessness
Funding CDBG: $383,000
Packet Page 286 of 458Attachment 4 Page 38 of 61

Annual Action Plan
2020
39 OMB Control No: 2506-0117 (exp. 09/30/2021)
Description Rehabilitation of the Ohio St. properties to create COVID-19 Emergency and Transitional Housing for Homeless persons. This funding would rehabilitate the properties to prepare them for operation of emergency and transitional housing. The project provides homeless housing for individuals with higher risk of COVID-19 infection/complications including those who are above 65 years of age and those with severe chronic conditions. Housing and services will be delivered from four buildings located at 710 and 724 Ohio Street, and 311 and 315 Jefferson Street.

Emergency Housing will be provided at 710 Ohio (which has two bedrooms, two baths and a den) and 315 Jefferson (which has six bedrooms and three baths.) Transitional Housing, using the Tenant-Based Rental Assistance (TBRA) program will be provided at 311 Jefferson St (which has three units, each with two-bedrooms and two bathrooms).

Services and office space will be provided from 724 Ohio Street (one bedroom, one bath, plus den). Targeted services for the project will include case management, job training, mental health and substance abuse services, meals, financial management and health care services.***$63,000 increase in allocation as part of change order.**** Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
30 homeless individuals or 6 or more homeless families including seniors 65 or older who at an elevated risk of contracting COVID-19.

Location Description 710 and 724 Ohio Street and 311 and 315 Jefferson Street Packet Page 287 of 458Attachment 4 Page 39 of 61

Annual Action Plan
2020
40 OMB Control No: 2506-0117 (exp. 09/30/2021)
Planned Activities Rehabilitation of the Ohio St. properties to create COVID-19 Emergency and Transitional Housing for Homeless persons. This includes a total of 6 housing units. This funding would rehabilitate the properties to prepare them for operation of emergency and transitional housing.The project provides homeless housing for individuals with higher risk of COVID-19 infection/complications including those who are above 65 years of age and those with severe chronic conditions. Housing and services would be delivered from four buildings located at 710 and 724 Ohio Street, and 311 and 315 Jefferson Street. Emergency Housing will be provided at 710 Ohio (which has two bedrooms, two baths and a den) and 315 Jefferson (which has six bedrooms and three baths.) Transitional Housing, using the Tenant-Based Rental Assistance (TBRA) program would be provided at 311 Jefferson St (which has three units, each with two-bedrooms and two bathrooms). Services and office space will be provided from 724 Ohio Street (one bedroom, one bath, plus den). Targeted services for the project would include case management, job training, mental health and substance abuse services, meals, financial management and health care services.
10 Project Name Emergency Shelter Services
Target Area Neighborhood Revitalization Initiative
Goals Supported Homeless
Needs Addressed Homelessness
Funding CDBG: $206,708
Description Emergency Shelter Services in response to COVID-19 funding will allow the City of Fairfield to secure 5 additional emergency shelter beds at Shelter, Solano, as needed for people experiencing homelessness who are at risk for infection, and high-risk homeless individuals to further prevent the potential spread of COVID-19. This is for 5 additional emergency shelter beds at Shelter, Solano for exclusive access for the City's Homeless Services Division and Fairfield Police Homeless Intervention Program to use.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed activities
15 Homeless Individuals that are at high risk for COVID-19.

Location Description 310 Beck Ave Fairfield, CA 94533
Packet Page 288 of 458Attachment 4 Page 40 of 61

Annual Action Plan
2020
41 OMB Control No: 2506-0117 (exp. 09/30/2021)
Planned Activities 5 additional emergency shelter beds at Shelter, Solano for exclusive access for the City's Homeless Services Division and Fairfield Police Homeless Intervention Program to use.
11 Project Name COVID-Mission Samoa
Target Area
Goals Supported Homeless
Needs Addressed Homelessness
Funding CDBG: $20,000
Description In Response to the COVID-19 health crisis, Provider shelter services to the unhoused and those most vulnerable to the COVID-19 Pandemic Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities

Location Description
Planned Activities
12 Project Name COVID-Fairfield Main Street
Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported
Needs Addressed
Funding CDBG: $30,000
Description Funds will support the Fairfield Main Street Association Meal Program to provide meal vouchers to a low-income housing complex that will support local businesses in the Downtown Area in response to COVID.

This project will allow individuals and families an opportunity to get a hot meal during the pandemic, while supporting businesses that have been impacted by the health crisis.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
This project will serve 150 low- to- moderate income families Packet Page 289 of 458Attachment 4 Page 41 of 61

Annual Action Plan
2020
42 OMB Control No: 2506-0117 (exp. 09/30/2021)
Location Description This project will take place in the City of Fairfield Neighborhood Revitalization Area
Planned Activities In response to COVID-19, provide food vouchers to low-to -moderate income families who may be impacted by the COVID-19 Pandemic due to stay at home orders.
13 Project Name COVID- The Leaven
Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported
Needs Addressed Youth Services
Funding CDBG: $37,084
Description In Response to and to prepare for the COVID-19 Pandemic, the leaven will provide on-going tutoring and educational support to families while children are not allowed to attend school due to the pandemic, this project will provide additional educational support and educational resources that families may not have access to during the stay at home orders.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
The project goal is to serve 180 individuals in the low income neighborhoods
Location Description This project will take place at Grande Circle Housing complex, which is in the low-income census tract.

Planned Activities This activity will benefit children who are required to stay home and do virtual school due to the COVID-19 Pandemi and stay at home orders. The Leaven will provide additional educational resources and tutoring to families who are lacking the educational support from school staff. 14 Project Name COVID-COF Parks & Recreation Fee Support Target Area City of Fairfield
Goals Supported
Needs Addressed Youth Services
Funding CDBG: $38,857
Packet Page 290 of 458Attachment 4 Page 42 of 61

Annual Action Plan
2020
43 OMB Control No: 2506-0117 (exp. 09/30/2021)
Description To help prevent, protect, and/or respond to the Coronavirus pandemic, CDBG-Coronavirus CARES funds will be used to support the City of Fairfield's Parks & Recreation COVID Recreation Fee Support Program.

This scholarship program will enable youth of families who have been adversely impacted economically by COVID-19 to participate in Fairfield Parks & Recreation fee-based recreation programs.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed activities
75 low to moderate-income individuals
Location Description This activity will take place at different locations throughout the City where the City Provides Youth Recreational activities
Planned Activities The Recreation Department will assist families with recreation fee support, who may have been impacted by the COVID-19 health crisis. The program provides assistance to families who have been prevented from participating in Fairfield Parks & Recreation fee-based program due to adverse economic impacts of COVID-19
15 Project Name COVID-Child Haven
Target Area City of Fairfield
Goals Supported
Needs Addressed Youth Services
Funding CDBG: $60,000
Description CDBG-CV Funds will be used to support Child Haven to provide clinical services to youth who are affected by domestic violence and for equipment upgrades for clinical safe connections that are HIPAA compliant in response to COVID.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
100 abused and low-income youth.

Location Description 801 Empire St. Fairfield, CA 94533 Packet Page 291 of 458Attachment 4 Page 43 of 61

Annual Action Plan
2020
44 OMB Control No: 2506-0117 (exp. 09/30/2021)
Planned Activities To operate a CARE Clinic to support vulnerable children and families with mental health, behavioral health, and development services. Create a cohort of classes for families and children to address their immediate needs. This project responds to the COVID-19 Pandemic by providing additional services to families who may not be getting the services and assistance that they need due to the stay at home orders, and schools being shut down.
16 Project Name COVID- Fairfield Community Service Foundation Target Area Neighborhood Revitalization Initiative
City of Fairfield
Goals Supported
Needs Addressed
Funding CDBG: $70,000
Description CDBG-CV Funds will be used to support the Fairfield Community Services Foundation to provide food assistance at the St Marks Church-Manna Food Pantry and to provide meals to elderly and families at Senior Apartment Complexes in response to COVID.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
650 low to moderate-income individuals
Location Description Throughout the City of Fairfield
Planned Activities As a response to the COVID-19 Pandemic The Fairfield Community Service Foundation will provide bags of food and hot meals to seniors and other members of the low to moderate income census tracts. This service is critical during the pandemic due to the stay at home orders, and the economic impacts of the COVID-19 Pandemic
17 Project Name COVID-Northbay
Target Area Neighborhood Revitalization Initiative
Goals Supported
Needs Addressed
Funding CDBG: $250,000
Packet Page 292 of 458Attachment 4 Page 44 of 61

Annual Action Plan
2020
45 OMB Control No: 2506-0117 (exp. 09/30/2021)
Description CDBG-CV Funds will be used to support NorthBay Healthcare to provide an Outreach Team that will target 3-5 senior nursing facilities in Fairfield to screen and test for COVID at multiple facilities, and to purchase personal protective equipment and a rapid COVID testing machine.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed activities
150 Seniors
Location Description Northbay Medical Hospital
Planned Activities Purchase a rapid COVID-19 testing machine to utilize at the Senior Centers within the City of Fairfield. This activity is critical because seniors are part of the most critical and vulnerable population. 18 Project Name COVID-Shelter Inc. Eviction Prevention
Target Area City of Fairfield
Goals Supported
Needs Addressed
Funding CDBG: $120,873
Description This program will provide tenant support to prevent evictions, displacement and possible homelessness for extremely low- and very low-income renters who have been affected by hardships due to the COVID-19 pandemic. The program would provide rental assistance for a period not to exceed six consecutive months.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed activities
106 low-to moderate-income indivduals
Location Description This project will take place throughout the City of Fairfield Planned Activities This activity will respond to the COVID-19 Pandemic by preventing homelessness to individuals how are financially impacted by the COVID- 19 health crisis. Shelter Inc. will provide rental Assistance for up to 6 months of past due rent for impacted families.
19 Project Name COVID-Project Sentinel
Target Area City of Fairfield
Packet Page 293 of 458Attachment 4 Page 45 of 61

Annual Action Plan
2020
46 OMB Control No: 2506-0117 (exp. 09/30/2021)
Goals Supported
Needs Addressed
Funding CDBG: $25,287
Description Tenant and landlord support and services to prevent eviction in response to the COVID-19 Pandemic
Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed activities
275 low-to moderate-income individuals
Location Description Throughout the City of Fairfield
Planned Activities Project Sentinel will provide mediation to individuals and families who may need assistance and counseling with their landlord due to response of the COVID-19 Pandemic and Federal Eviction Moratorium. 20 Project Name COVID-Legal Services-Eviction Prevention Target Area City of Fairfield
Goals Supported
Needs Addressed
Funding CDBG: $24,505
Description This project will provide legal services to families who are facing evictions during the COVID-19 Pandemic and in response to the Federal Mandate for the Eviction Moratorium, in response to the COVID-19 Pandemic.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed activities
50 low to moderate income individuals and families
Location Description Throughout the City of Fairfield
Planned Activities As a response to the COVID-19 Pandemic, this activity will will assist families who may need legal assistance to prevent eviction due to the Federal Moritorium on Evictions as a response to the COVID-19 Pandemic.

Packet Page 294 of 458Attachment 4 Page 46 of 61

Annual Action Plan
2020
47 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The Neighborhood Revitalization Strategy Area (NRSA) is the focus for directing assistance in Fairfield.

Most of the Economic Development, Public Facilities, Senior Services, Youth Services and investments will occur in the NRSA, as will most of the Housing Rehabilitation activities.

Geographic Distribution
Target Area Percentage of Funds
Neighborhood Revitalization Initiative 95
City of Fairfield 100
Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically The Neighborhood Revitalization Initiative was approved by HUD in 2018 and the City continues to support the initiatives outlined in the Plan.

Discussion
Based on the Consolidated Plan, this Annual Action Plan invests CDBG funds in projects that benefit low- and moderate-income people.

Packet Page 295 of 458Attachment 4 Page 47 of 61

Annual Action Plan
2020
48 OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
This section specifies goals for the number of households to be provided with affordable housing due to City of Fairfield CDBG expenditures within the 2020-21 program year by household type and type of activity. Per HUD guidelines, this section does not include the provision of emergency shelter, transitional shelter or social services.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 72
Special-Needs 0
Total 72
Table 9 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 67
Rehab of Existing Units 5
Acquisition of Existing Units 0
Total 72
Table 10 - One Year Goals for Affordable Housing by Support Type Discussion
The City is supporting affordable housing goals by providing $75,000 to the Housing Rehabilitation program to provide low interest loans and grants to low-income families for housing alterations and repairs that correct code deficiencies and/or improve the health and safety of the home, and by providing $325,000 to the EAH Housing East Tabor Family Rental Project for 67-units of affordable housing.

Packet Page 296 of 458Attachment 4 Page 48 of 61

Annual Action Plan
2020
49 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-60 Public Housing – 91.220(h)
Introduction
The Fairfield Housing Authority administers the Section 8 Housing Choice Voucher Program (HCV), Project Based Vouchers, and Tenant Based Rental Assistance. In January 2020 HUD allocated $9,300,00 to the Fairfield Housing Authority for Housing Assistance Payments (HAP). The funding from HUD supports monthly rental assistance to 882 households for housing that is affordable, safe, decent and sanitary. This includes the allocation for VASH vouchers which are designated for homeless veteran assistance.

Actions planned during the next year to address the needs to public housing This section is not applicable; the Fairfield Housing Authority does not own or operate any public housing units.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
This section is not applicable; the Fairfield Housing Authority does not own or operate any public housing units.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
The Fairfield Housing Authority is not designated as troubled.

Discussion
The City of Fairfield, City Manager's Office works closely with the Fairfield Housing Authority to ensure quality housing for all low-income City residents. Due to the City's proximity to the Housing Authority, communication is typically direct and immediate, which results in excellent intergovernmental cooperation.

Packet Page 297 of 458Attachment 4 Page 49 of 61

Annual Action Plan
2020
50 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The Fairfield City Council adopted a comprehensive four-part Homeless Strategy to address homelessness in 2015, and revised it in 2017 to include additional nationally recognized programs and policies proven to permanently reduce homelessness. A major component of the strategy is to conduct collaborative outreach to homeless individuals and families and connect them to resources. The City of Fairfield partners with local service organizations and the County in responding to issues of homelessness and poverty, including through the provision of funding and site assistance, public outreach and education, policy development and strategic planning, and coordination and collaboration.

The City is also actively involved in the local Continuum of Care, Housing First Solano and encourages the use of the HMIS as a data collection tool for service delivery and funding prioritization. The City is attempting to expand outreach by encouraging partnerships with other service agencies and faith-based organizations not currently involved with the local Continuum of Care.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The 2019 Solano Point In Time Count was conducted on January 23, 2019, and through the help of volunteers, counted unsheltered and sheltered homeless people in Solano County. This snapshot allows the local Continuum of Care to continue to receive HUD funding, track trends concerning subpopulations, identify potential gaps in services and inform future planning, which is important for the implementation of the current regional strategic plan in Solano County. The Community Action Partnership of Solano, Joint Powers Authority (CAP Solano JPA) released the 2019 Solano PIT Count data, and the final report shows a slight reduction in Solano County homeless count compared to 2017.

Significant strategic regional efforts and the leadership of the CAP Solano JPA have been devoted to this issue in the past several years. CAP Solano JPA is a governmental agency composed of the cities of Benicia, Fairfield, Rio Vista, Suisun City, Vallejo, and Vacaville, and the County of Solano, and is charged with coordinating efforts to reduce poverty and homelessness in Solano County. Staff from the City of Fairfield serves as Chair of the Community Action Partnership Joint Powers Authority and another serves as Vice-Chair on the Continuum of Care Executive Board.

Fairfield’s Police Department established a full-time Homeless Intervention Team (HIT Team) comprised of two full-time police officers and a social worker who conduct outreach and case management with homeless every day to assess needs and connect homeless to resources. Additionally, the HIT Team now works with the Homeless Management Information System (HMIS) and the county-wide Coordinated Entry System to better collaborate on available resources and triage based on immediate need. The HIT Packet Page 298 of 458Attachment 4 Page 50 of 61

Annual Action Plan
2020
51 OMB Control No: 2506-0117 (exp. 09/30/2021)
Team conducts regular regional outreach efforts in partnership with area law enforcement, social services, mental health, healthcare, shelter services, animal care, and crisis intervention teams to contact homeless where they are and connect them to resources. In 2019, the HIT Team made 3,505 contacts with homeless individuals, of which 451 were sheltered or housed, referred to programs, reunited with family or loved ones.

The Fairfield Police Department continues to host the quarterly Homeless Roundtable meeting, which brings together government agencies and service providers, facilitating a conversation on homelessness. (Due to the COVID-19 pandemic, the 1st Quarter 2020 roundtable meeting was not held for safety concerns.) On average, over 40 representatives from a multitude of city, county, state and federal agencies, along with local non-profits and service providers are present at the meetings. The Fairfield Police Department understands that no single agency can cure homelessness, but collaboration with all agencies involved in helping can make a huge difference. The meetings are a part of the ongoing effort of the HIT Team to assist individuals experiencing chronic homelessness to get out of their current situation and into long-term housing.

Addressing the emergency shelter and transitional housing needs of homeless persons In the last FY, the Fairfield Police Department’s Homeless Intervention Team (HIT) worked collaboratively with the local homeless shelter to immediately house homeless individuals and families.

Additionally, the HIT Team has established regional relationships with alcohol and drug dependency clinics and other service providers for transitional housing needs. Since January 2019, the HIT Team and Fairfield City Manager’s Office Homeless Services Division has created the linkages that resulted in housing 133 individuals and families at the local emergency shelter.

In FY 2020-21 the City will continue to support a 3-year Memorandum of Understanding with other cities in Solano County to continue the expansion of the county-wide Coordinated Entry System and the implementation of the strategy. Funding will be through the Fairfield Housing Authority for $67,000. In addition, the City will work with local service providers to create a homeless work program initiative to help prevent homelessness and promote job skills. The homeless work and housing program will be funded through the City's comprehensive Homeless Initiatives for FY 2020-21.

Fairfield’s HIT Team and the City Manager’s Office have created long-lasting relationships with policy makers on a local, county, state and federal level in order to best access resources and affect policy. City staff from the Police Department and City Manager’s Office regularly convene meetings with state and local elected officials to share concerns regarding the effects of chronic homelessness, including seniors and veterans, and seek assistance in accessing funding and resources to better serve the homeless population.

Packet Page 299 of 458Attachment 4 Page 51 of 61

Annual Action Plan
2020
52 OMB Control No: 2506-0117 (exp. 09/30/2021)
***Substantial Amendment**** Action #1 Rehab to create to new shelter for 30 individuals ($320,000) The project provides homeless housing for individuals with higher risk of COVID-19 infection/complications including those who are above 65 years of age and those with severe chronic conditions. Housing and services would be delivered from four buildings located at 710 and 724 Ohio Street, and 311 and 315 Jefferson Street. Emergency Housing would be provided at 710 Ohio (which has two bedrooms, two baths and a den) and 315 Jefferson (which has six bedrooms and three baths.) Transitional Housing, using the Tenant-Based Rental Assistance (TBRA) program would be provided at 311 Jefferson St (which has three units, each with two-bedrooms and two bathrooms). Services and office space would be provided from 724 Ohio Street (one bedroom, one bath, plus den). Targeted services for the project would include case management, job training, mental health and substance abuse services, meals, financial management and health care services. The City will work with the County of Solano to operate the property and ensure that homeless services are provided to help occupants on their path from emergency housing to transitional housing to permanent housing.

Action #2 Emergency Shelter Services in response to COVID-19 (206,708). This funding would allow the City to secure emergency shelter beds at SHELTER, Solano, as needed for people experiencing homelessness who are at risk for infection during community spread of COVID-19 and high-risk homeless individuals to further prevent the potential spread of COVID-19.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
Along with the City of Fairfield, there are many agencies in and near Fairfield that provide assistance to help homeless persons make the transition to permanent housing and independent living. The City assists low-income individuals and families avoid homelessness through several city-supported programs, including HOME and CalHOME programs, CDBG housing rehabilitation, Housing Authority VASH Vouchers, Permanent Supportive Housing Vouchers, Tenant Based Rental Assistance, and in working in partnership with the county-wide Coordinated Entry System, Resource Connect Solano.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

Packet Page 300 of 458Attachment 4 Page 52 of 61

Annual Action Plan
2020
53 OMB Control No: 2506-0117 (exp. 09/30/2021)
The City assists low-income individuals and families avoid homelessness through several city-supported programs, including HOME and CalHOME programs, CDBG housing rehabilitation, Housing Authority VASH Vouchers, Permanent Supportive Housing Vouchers, Tenant Based Rental Assistance, and in working in partnership with the county-wide Coordinated Entry System, Resource Connect Solano.

Discussion
The City of Fairfield is diligently collaborating with a wide array of community agencies to address the needs of residents who are unsheltered. The City Manager’s Office is currently working on implementing a mobile medical unit in partnership with NorthBay Hospital that would serve homeless individuals where they are, for low-level medical needs, preventing the need to seek medical treatment in the emergency rooms.

Packet Page 301 of 458Attachment 4 Page 53 of 61

Annual Action Plan
2020
54 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

The City of Fairfield continuously reviews on an ongoing basis its policies, Zoning Ordinance and development regulations to reduce barriers to affordable housing. During the past five years, the City adopted a California-certified Housing Element, a major Specific Plan for development in northeastern Fairfield (Train Station Specific Plan), and a Specific Plan to encourage new development and redevelopment in downtown Fairfield and the West Texas Street corridor (Heart of Fairfield Plan) – both downtown Fairfield and the West Texas Street corridor are within the NRSA. The City also amended its Zoning Ordinance to facilitate construction of accessory dwelling units assisted living (senior) housing, encourage development in downtown Fairfield, and comply with State building code and energy code mandates.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
• In Fiscal Year 2020-2021, key actions completed or planned (will) include(d):
• Ongoing review and, as needed, amendments to the adopted Heart of Fairfield Zoning Ordinance to further facilitate housing development in downtown Fairfield through flexible zoning requirements related to building design, parking, building height, and mixed-use development.
• Active marketing of the multiple Agency-controlled properties in downtown and on North Texas Street to development teams interested in providing both market rate and affordable housing. • Implement Zoning Ordinance amendments to comply with the California Housing Accountability Act pertaining to project completeness and conformance with General Plan and Zoning Ordinance requirements.
• Adoption of a Zoning Ordinance Amendment to bring the City into full conformance with the 2019 State of California legislation targeting Accessory Dwelling Units. Implement the new ordinance, which is designed to facilitate the construction of ADUs in Fairfield. • Continued outreach and coordination with the Fairfield-Suisun School District, Travis Unified School District, and the Fairfield-Suisun Sewer District to address development impact fees associated with accessory dwelling units.
• Completion of the development fee study for the Heart of Fairfield Plan Area to clarify needed infrastructure investments and identify opportunities for fee reductions. • Initiation of the comprehensive City of Fairfield General Plan Update, the first comprehensive update to the General Plan since 2002. Facilitating housing in Fairfield will be a key part of this General Plan Update.
• Initiating the City of Fairfield planning program funded by the State of California SB2 Planning Packet Page 302 of 458Attachment 4 Page 54 of 61

Annual Action Plan
2020
55 OMB Control No: 2506-0117 (exp. 09/30/2021)
Grant Program, which will focus on policies and actions to facilitate the development of housing in the City. The focus of this program will be the Heart of Fairfield and may include a review of development standards, amendment of the Heart of Fairfield Plan to include additional areas for housing, and an analysis of housing opportunity sites in the North Texas Street Priority Development Area.
• Working with the Association of Bay Area Governments (ABAG) to identify opportunities and areas for new infill housing and redevelopment, including potential expansion of Priority Development Areas.
• The SB2 program also includes participation in the Solano Housing Investment Partnership (SolHIP), a countywide planning effort spearheaded by Solano Transportation Authority, to develop a package of strategies and policies to facilitate the development of housing. • Participation in the Census 2020 Complete Count program to ensure that Fairfield responds to the Census, improving our access to federal and state funds. • Completion of development review for projects in northeastern Fairfield, including new development in the Train Station Specific Plan Area.
• Participation in the Solano County Subregion for the forthcoming Regional Housing Needs Assessment.
• Initiation of a comprehensive Housing Element Update, as required by State law, for the 2022- 2030 Housing Element Cycle.
• Participation in Regional planning efforts (Plan Bay Area 2050). • Adoption of amendments to the City’s California Environmental Quality Act (CEQA) procedures to implement the new SB743 VMT (Vehicle Miles Traveled) metrics. This will potentially facilitate the development and redevelopment of infill housing in central Fairfield. • Review and modify zoning to increase opporitunities for transitional housing.

Discussion:

The City of Fairfield is committed to reducing barriers to the creation of housing that is affordable for its residents.

Packet Page 303 of 458Attachment 4 Page 55 of 61

Annual Action Plan
2020
56 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-85 Other Actions – 91.220(k)
Introduction:

The City of Fairfield uses many strategies to address the affordable housing, enforcement of building codes, homeless, and community development needs identified in the Consolidated Plan. This section provides an overview of the City's ongoing activities and planned future actions to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based paint hazards, reduce the number of poverty-level families, develop institutional structure and enhance coordination between housing providers and social service agencies.

Actions planned to address obstacles to meeting underserved needs A shortage of funding for affordable housing, homeless services, and community development activities is the primary obstacle to meeting underserved needs in Fairfield. The City of Fairfield actively pursues federal, state, local, and private funding sources to address underserved needs, and will continue to explore new and existing funding sources during the planning period and in subsequent years.

Actions planned to foster and maintain affordable housing • Continue to partner with local and regional housing developers to entitle and complete new affordable housing options for the Citizens of Fairfield. • Reduce the impact of development fees on affordable housing. • Provide fee deferrals.
• Providing Section 8 Housing Choice Vouchers to low-income households through the Fairfield Housing Authority.
• Efforts to ensure that City zoning regulations and other policies support the development of affordable and special needs housing, including Accessory Dwelling Units. • Monitoring properties with affordability restrictions to determine when restrictions are set to expire and working with property owners to maintain affordability. • Encourage development of second dwelling units as another source of affordable housing, especially for senior citizens and individuals.
• Provide fee credits for affordable housing developers. • Provide first-time homebuyer down payment assistance.

Actions planned to reduce lead-based paint hazards
The City has developed a Lead Based Paint Implementation Plan (LBP Plan) that describes the actions to be taken, and the responsibility, for compliance with lead-based paint abatement regulations (24 CFR 35 and Title X of the Housing and Community Development Act of 1992) under each of its existing affordable housing programs. In particular, any homes constructed prior to 1978 that are assisted through the City’s Homeowner Housing Rehabilitation Program will be in compliance with lead-based Packet Page 304 of 458Attachment 4 Page 56 of 61

Annual Action Plan
2020
57 OMB Control No: 2506-0117 (exp. 09/30/2021)
paint abatement requirements.

Actions planned to reduce the number of poverty-level families Fairfield's ongoing economic development efforts help to stimulate economic expansion and job growth, potentially providing employment opportunities that will serve as a means for local lower-income households to earn incomes sufficient to overcome poverty.

The Annual Action Plan allocates funding for SHELTER Solano, Inc., which provides shelter and services to families in crisis. Services provided beyond emergency sheltering are affordable permanent housing with supportive services such as intensive case management, supplemental food, transportation, life skills, employment access, job training and shared housing. The City of Fairfield also has other agencies that provide services such as counseling, assistance with finding employment and other services to help families to exit from homelessness.

On an ongoing basis, the City of Fairfield addresses poverty more broadly through City programs and in cooperation with other governmental agencies and local service organizations. The City's affordable housing policies discussed in the Consolidated Plan and in the City's Housing Element assist in providing affordable housing to lower-income households. For many households with poverty-level incomes, affordable housing is a necessary first step in overcoming poverty because households experiencing high housing cost burden, overcrowding or other unstable living environments are often unable to take steps to overcome poverty without first securing suitable affordable housing.

Actions planned to develop institutional structure
The City of Fairfield, City Manager's Office works in conjunction with the Fairfield Housing Authority to ensure quality housing for all low-income City residents. The working relationship between these organizations is strong and facilitative. Due to the City's proximity to the Housing Authority, communication is typically direct and immediate. As a result, gaps in program or service delivery are typically not the result of poor institutional structure or lack of intergovernmental cooperation, but rather due to shortcomings in available resources.

The City of Fairfield engages in ongoing internal coordination and coordination with other agencies to address affordable housing, homelessness, and community development needs in the City, and will continue this coordination during the 2020-21 program year and in subsequent years. Key agencies in the institutional structure include the City of Fairfield, the Fairfield Housing Authority, Solano County Health and Social Services Department, Solano Transportation Authority, affordable housing providers, homeless service providers, agencies that offer housing and supportive services to formerly homeless individuals and families and those at risk of homelessness, and other health, special needs, and social service agencies.

Actions planned to enhance coordination between public and private housing and social Packet Page 305 of 458Attachment 4 Page 57 of 61

Annual Action Plan
2020
58 OMB Control No: 2506-0117 (exp. 09/30/2021)
service agencies
The City of Fairfield continues to participate in the Solano County Continuum of Care, which serves a critical role in coordinating services between public agencies, affordable housing providers, and social service agencies. Representatives from the City of Fairfield City Manager’s Office and Fairfield Police Department plan to continue to serve on the Continuum of Care Governing Board to further these efforts.

The City Manager's Office works closely with other City departments and the community to develop programs and activities that improve low- and moderate-income neighborhoods throughout Fairfield.

The administration of program activities includes housing, public facility and infrastructure improvements, public and social service activities, and economic development activities. Moreover, the City collaborates with public agencies, for-profit agencies, faith-based organizations, and non-profit organizations to leverage resources and the aforementioned programming and services.

In addition, on an ongoing basis the City of Fairfield works with affordable housing developers to construct and manage affordable housing in the City and with County agencies and non-profit service providers to provide social services to residents. The City will continue to support these entities to achieve affordable housing, homeless services, and community development goals during the program year and in subsequent years.

Discussion:

As part of the City of Fairfield's ongoing efforts to address the housing and neighborhood revitalization needs of the community, the City has been and will continue to explore additional/alternative funding sources.

Packet Page 306 of 458Attachment 4 Page 58 of 61

Annual Action Plan
2020
59 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

The following identifies program income that is available for use that is included in projects to be carried out.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 80.00%

Packet Page 307 of 458Attachment 4 Page 59 of 61

Annual Action Plan
2020
60 OMB Control No: 2506-0117 (exp. 09/30/2021)

Compliance and Monitoring
Monitoring of Subrecipients: The City of Fairfield works diligently to oversee all CDBG-funded activities to ensure their compliance with federal regulations and timeliness in accomplishing goals and drawing down funds. The City follows its Subrecipient Monitoring Plan, which includes:
• Risk Management
• Risk Level Criteria
• Levels of Monitoring
• Administrative Process for Monitoring
• Monitoring Checklist
Quarterly reports are thoroughly reviewed to compare contract goals to achievements, racial and ethnic distribution of persons served, income level of persons served, and issues reported with program delivery. Requests for Reimbursements and backup are carefully reviewed to ensure compliance with OMB circulars and other HUD regulations prior to payment being released. All projects and programs are required to submit an independent financial audit annually.

Additionally, staff conduct on-site visits to inspect, interview staff, and review project files using the City’s monitoring form. Monitoring contact letters, the completed joint monitoring forms, final monitoring results, and any follow-up communication about the monitoring is kept in the Administrative and Project files. Monitoring visits are reported in the Consolidated Annual Performance Evaluation Report (CAPER).

Packet Page 308 of 458Attachment 4 Page 60 of 61

Annual Action Plan
2020
61 OMB Control No: 2506-0117 (exp. 09/30/2021)

Packet Page 309 of 458Attachment 4 Page 61 of 61

Agenda Item No: 18.

AGENDA REPORT
DATE:March 15, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­52 of the City Council of the City of Fairfield Paying and Reporting the Value of Employer Paid Member Contributions (EPMC) for the Fairfield Police Officers’ Association Employees
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
To ensure compliance with CalPERS, City staff requests a resolution regarding the payment and reporting of Employer Paid Member Contributions (EPMC) for Fairfield Police Officers’ Association (FPOA) members.

DISCUSSION
As the result of an audit conducted by CalPERS’ Office of Audit Services, staff learned that CalPERS does not have a resolution on file for FPOA members that reflects the current percentage being paid and reported for EPMC. Staff explained that EPMC had been calculated and reported accurately based on existing labor agreements that the council has approved. CalPERS requires that the value of EPMC must be consistent with a resolution of the governing body to indicate the group, effective date, and the percent or amount of EPMC being paid and reported as an item of special compensation.

FINANCIAL IMPACT
There is no financial impact provided corrective action (preparation of a resolution) is taken.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may elect not to submit a resolution. However, CalPERS would then consider the City out of compliance with the Public Employees’ Retirement Law and violate our contract with CalPERS. This action could cause a delay in retirement benefits for members and result in fines and penalties for the City.

Packet Page 310 of 458

Agenda Item No: 18.AGENDA REPORTDATE:March 15, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­52 of the City Council of the City of Fairfield Paying and Reporting theValue of Employer Paid Member Contributions (EPMC) for the Fairfield Police Officers’Association EmployeesRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUETo ensure compliance with CalPERS, City staff requests a resolution regarding the payment andreporting of Employer Paid Member Contributions (EPMC) for Fairfield Police Officers’ Association(FPOA) members.DISCUSSIONAs the result of an audit conducted by CalPERS’ Office of Audit Services, staff learned that CalPERSdoes not have a resolution on file for FPOA members that reflects the current percentage being paidand reported for EPMC. Staff explained that EPMC had been calculated and reported accuratelybased on existing labor agreements that the council has approved. CalPERS requires that the value ofEPMC must be consistent with a resolution of the governing body to indicate the group, effective date,and the percent or amount of EPMC being paid and reported as an item of special compensation.FINANCIAL IMPACTThere is no financial impact provided corrective action (preparation of a resolution) is taken.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may elect not to submit a resolution. However, CalPERS would then consider the City out ofcompliance with the Public Employees’ Retirement Law and violate our contract with CalPERS. Thisaction could cause a delay in retirement benefits for members and result in fines and penalties for the City.

STAFF CONTACT
Farbod Pirouzmand, Director of Human Resources
(707) 428­7397
[email protected]
COORDINATED WITH
Finance Department
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Pirouzmand, Farbod Approved 3/7/2022 ­ 6:28 PM
Pirouzmand, Farbod Approved 3/7/2022 ­ 6:28 PM
Pirouzmand, Farbod Approved 3/7/2022 ­ 6:29 PM
Beavers, Esther Approved 3/7/2022 ­ 6:57 PM
Beavers, Esther Approved 3/7/2022 ­ 6:58 PM
Packet Page 311 of 458

CITY OF FAIRFIELD
RESOLUTION NO. 2022-52

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD PAYING AND REPORTING

THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS (EPMC) FOR FAIRFIELD POLICE OFFICERS’ ASSOCIATION EMPLOYEES

WHEREAS, the City Council of the City of Fairfield has the authority to implement Government Code Section 20636(c)(4) pursuant to Section 20691; and

WHEREAS, the City Council of the City of Fairfield has written labor agreement s (MOUs) with the Fairfield Police Officers’ Association (FPOA) which specifically provides for the normal member contributions to be paid by the employer and reported as additional compensation; and

WHEREAS, one of the steps in the procedures to implement Section 20691 is the adoption by the City Council of the City of Fairfield of a resolution to commence paying and reporting the value of said Employer Paid Member Contributions (EPMC); and

WHEREAS, the City Council of the City of Fairfield has identified the following conditions for the purpose of its election to pay EPMC;

 This benefit shall apply to all classic members of the Fairfield Police Officers’ Association (FPOA) employees.

 The value of EPMC is as follows:

January 8, 2016 5.5%
October 14, 2016 4.5%
September 15, 2017 3.25%
July 6, 2018 2.0%
July 5, 2019 1.0%
July 3, 2020 0.0%

 The benefit shall consist of paying 5.5%, 4.5%, 3.25%, 2.0% or 1.0% (depending on the date as noted above) of normal contributions as EPMC and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation.

 The effective date of the resolution shall be September 15, 2015.

Packet Page 312 of 458Attachment 1 Page 1 of 2

RES. NO. 2022-52

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1: The City of Fairfield elects to pay and report the value of EPMC, as set forth above.

PASSED AND ADOPTED this 15th day of March 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS: _______________________________________________

ABSENT: COUNCILMEMBERS: _______________________________________________

ABSTAIN: COUNCILMEMBERS: _______________________________________________

________________________________________________
MAYOR

ATTEST:

_____________________________

CITY CLERK
Packet Page 313 of 458Attachment 1 Page 2 of 2

Agenda Item No: 19.

AGENDA REPORT
DATE:March 15, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­53 of the City Council of the City of Fairfield Approving the Solid Waste, Recyclable Materials, and Organic Waste Collection and Disposal Agreement Between the City of Fairfield and Solano Garbage Company RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield has an exclusive agreement for solid waste, recyclables, and organic waste collection and disposal with Republic Services through their local subsidiary, Solano Garbage Company (SGC). The passing of Senate Bill (SB) 1383 places new regulatory requirements on the City that necessitate changes to the collection agreement. The City and SGC have negotiated a new collection agreement to meet all the latest state mandates while maintaining some of the lowest collection rates in the greater Bay Area.

DISCUSSION
The City has an exclusive agreement for the collecting, processing, and disposing solid waste, recyclables, and green waste (Collection Agreement) with Republic Services, Inc. (Republic), through its wholly­owned subsidiary, Solano Garbage Company (SGC). The City’s current Collection Agreement with SGC was executed in 2011, amended in 2016, and is set to expire in November 2025.

In September 2016, Governor Brown signed into law SB 1383, which directs the Department of Resources Recycling & Recovery (CalRecycle) to adopt regulations and requirements to achieve statewide goals of reducing organic waste disposal by 75% and to recovering at least 20% of food surplus by 2025. CalRecycle has established numerous organic waste disposal program requirements impacting municipal jurisdictions, solid waste generators, processors, and organic waste haulers.

While the City and SGC have made significant progress towards achieving SB 1383 goals and CalRecycle requirements, amendments to the Collection Agreement are necessary for full compliance.

SB 1383 is California's most significant waste reduction mandate in the last 30 years. The City must expand commercial and residential organics waste collection programs, develop edible food recovery programs, and instill procurement mechanisms for SB 1383 qualifying recycled content products. The City will also be expected to enforce, track, and report on organic waste diversion goals. SB 1383 Packet Page 314 of 458

Agenda Item No: 19.AGENDA REPORTDATE:March 15, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­53 of the City Council of the City of Fairfield Approving the SolidWaste, Recyclable Materials, and Organic Waste Collection and Disposal AgreementBetween the City of Fairfield and Solano Garbage CompanyRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield has an exclusive agreement for solid waste, recyclables, and organic wastecollection and disposal with Republic Services through their local subsidiary, Solano GarbageCompany (SGC). The passing of Senate Bill (SB) 1383 places new regulatory requirements on the Citythat necessitate changes to the collection agreement. The City and SGC have negotiated a newcollection agreement to meet all the latest state mandates while maintaining some of the lowestcollection rates in the greater Bay Area.DISCUSSIONThe City has an exclusive agreement for the collecting, processing, and disposing solid waste,recyclables, and green waste (Collection Agreement) with Republic Services, Inc. (Republic), through itswholly­owned subsidiary, Solano Garbage Company (SGC). The City’s current Collection Agreementwith SGC was executed in 2011, amended in 2016, and is set to expire in November 2025. In September 2016, Governor Brown signed into law SB 1383, which directs the Department ofResources Recycling & Recovery (CalRecycle) to adopt regulations and requirements to achievestatewide goals of reducing organic waste disposal by 75% and to recovering at least 20% of foodsurplus by 2025. CalRecycle has established numerous organic waste disposal program requirementsimpacting municipal jurisdictions, solid waste generators, processors, and organic waste haulers.While the City and SGC have made significant progress towards achieving SB 1383 goals andCalRecycle requirements, amendments to the Collection Agreement are necessary for full compliance. SB 1383 is California's most significant waste reduction mandate in the last 30 years. The City must expand commercial and residential organics waste collection programs, develop edible food recovery programs, and instill procurement mechanisms for SB 1383 qualifying recycled content products. The City will also be expected to enforce, track, and report on organic waste diversion goals. SB 1383 requirements went into effect on January 1, 2022. However, due to challenges related to the COVID­19 pandemic, CalRecycle allowed jurisdictions to either (1) submit a Notification of Intent to Comply by March 1, 2022, or (2) comply with SB 1383 requirements by April 1, 2022. Under SB 1383, the City will be subject to non­compliance fines by CalRecycle after April 1, 2022, for up to $10,000 per day, per violation.

To prepare for these requirements, City Council adopted Resolution No. 2019­46 authorizing the city manager to execute a services agreement between the City of Fairfield and R3 Consulting Group (R3) to assist with potential contract negotiations with SGC. At the City Council Workshop on January 29, 2021, staff notified council that contract negotiations would be required. On April 20, 2021, council held a special meeting which led to a performance review of SGC according to existing contract stipulations and overall compliance with the current Collection Agreement. The performance review was completed in July 2021, with satisfactory results, and staff concluded that the satisfactory results warranted a new Collection Agreement. On July 20, 2021, council adopted Ordinance 2021­13 which amended Chapter 9 to the Fairfield Municipal Code relating to Solid Waste Collection Services.

With these major components in place, staff, R3, and SGC began negotiating on key business terms of the Collection Agreement. Refer to Attachment 3 for a list of key business terms and their descriptions.

At the council meeting on March 1, 2022, staff presented on the Collection Agreement and negotiations and requested council direction on two potential rate increase options. These rate options are shown in the table below. Based on the direction provided by council, staff proceeded with rate Option 2.

Options Residential
Rates
Commercial
Garbage
Commercial
Organics
Industrial
Organics
Annual CPI
Adjustments
Calendar
Year 2023
Option 1 10.63%10.63%10.63%10.63%≤4.50%N/A
Option 2 8.00%8.00%8.00%8.00%≤4.50%Annual CPI
+3.25%
Overall, the City has received excellent service over the current term of the Collection Agreement and SGC has met its obligations to the City. The new Collection Agreement would keep the City’s collection rates at a region­wide low for the entire term of the contract, ensure compliance with CalRecycle requirements. The new Collection Agreement also provide residents and businesses with new solid waste benefits, and provides additional revenue to the City’s General Fund and Solid Waste program.

For these reasons, City staff recommends that the council adopt the attached resolution approving the Collection Agreement.

FINANCIAL IMPACT
SGC will reimburse the City in a not­to­exceed amount of $25,000 for the cost of City Attorney fees incurred during negotiations.

The Collection Agreement also requires that SGC pay the City a monthly collector fee equal to 13% of the gross revenue received by SCG. For the calendar year 2021, these collection fees were $3.2 million. The estimated value of the benefits of the Collection Agreement to the City’s General Fund would be approximately $40 ­ $50 million over the life of the initial term length. In addition, the City will receive a Vehicle Impact Fee starting at $300,000 per year, equating to approximately $4 million over the life of the term length.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Packet Page 315 of 458

Agenda Item No: 19.AGENDA REPORTDATE:March 15, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­53 of the City Council of the City of Fairfield Approving the SolidWaste, Recyclable Materials, and Organic Waste Collection and Disposal AgreementBetween the City of Fairfield and Solano Garbage CompanyRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield has an exclusive agreement for solid waste, recyclables, and organic wastecollection and disposal with Republic Services through their local subsidiary, Solano GarbageCompany (SGC). The passing of Senate Bill (SB) 1383 places new regulatory requirements on the Citythat necessitate changes to the collection agreement. The City and SGC have negotiated a newcollection agreement to meet all the latest state mandates while maintaining some of the lowestcollection rates in the greater Bay Area.DISCUSSIONThe City has an exclusive agreement for the collecting, processing, and disposing solid waste,recyclables, and green waste (Collection Agreement) with Republic Services, Inc. (Republic), through itswholly­owned subsidiary, Solano Garbage Company (SGC). The City’s current Collection Agreementwith SGC was executed in 2011, amended in 2016, and is set to expire in November 2025. In September 2016, Governor Brown signed into law SB 1383, which directs the Department ofResources Recycling & Recovery (CalRecycle) to adopt regulations and requirements to achievestatewide goals of reducing organic waste disposal by 75% and to recovering at least 20% of foodsurplus by 2025. CalRecycle has established numerous organic waste disposal program requirementsimpacting municipal jurisdictions, solid waste generators, processors, and organic waste haulers.While the City and SGC have made significant progress towards achieving SB 1383 goals andCalRecycle requirements, amendments to the Collection Agreement are necessary for full compliance. SB 1383 is California's most significant waste reduction mandate in the last 30 years. The City mustexpand commercial and residential organics waste collection programs, develop edible food recoveryprograms, and instill procurement mechanisms for SB 1383 qualifying recycled content products. TheCity will also be expected to enforce, track, and report on organic waste diversion goals. SB 1383requirements went into effect on January 1, 2022. However, due to challenges related to the COVID­19pandemic, CalRecycle allowed jurisdictions to either (1) submit a Notification of Intent to Comply byMarch 1, 2022, or (2) comply with SB 1383 requirements by April 1, 2022. Under SB 1383, the City willbe subject to non­compliance fines by CalRecycle after April 1, 2022, for up to $10,000 per day, perviolation.To prepare for these requirements, City Council adopted Resolution No. 2019­46 authorizing the citymanager to execute a services agreement between the City of Fairfield and R3 Consulting Group (R3)to assist with potential contract negotiations with SGC. At the City Council Workshop on January 29,2021, staff notified council that contract negotiations would be required. On April 20, 2021, council helda special meeting which led to a performance review of SGC according to existing contract stipulationsand overall compliance with the current Collection Agreement. The performance review was completedin July 2021, with satisfactory results, and staff concluded that the satisfactory results warranted a newCollection Agreement. On July 20, 2021, council adopted Ordinance 2021­13 which amended Chapter9 to the Fairfield Municipal Code relating to Solid Waste Collection Services.With these major components in place, staff, R3, and SGC began negotiating on key business terms ofthe Collection Agreement. Refer to Attachment 3 for a list of key business terms and their descriptions.At the council meeting on March 1, 2022, staff presented on the Collection Agreement and negotiationsand requested council direction on two potential rate increase options. These rate options are shown inthe table below. Based on the direction provided by council, staff proceeded with rate Option 2.Options ResidentialRates CommercialGarbage CommercialOrganics IndustrialOrganics Annual CPIAdjustments CalendarYear 2023Option 1 10.63%10.63%10.63%10.63%≤4.50%N/AOption 2 8.00%8.00%8.00%8.00%≤4.50%Annual CPI+3.25%Overall, the City has received excellent service over the current term of the Collection Agreement andSGC has met its obligations to the City. The new Collection Agreement would keep the City’s collectionrates at a region­wide low for the entire term of the contract, ensure compliance with CalRecyclerequirements. The new Collection Agreement also provide residents and businesses with new solidwaste benefits, and provides additional revenue to the City’s General Fund and Solid Waste program.For these reasons, City staff recommends that the council adopt the attached resolution approving theCollection Agreement.FINANCIAL IMPACTSGC will reimburse the City in a not­to­exceed amount of $25,000 for the cost of City Attorney feesincurred during negotiations.The Collection Agreement also requires that SGC pay the City a monthly collector fee equal to 13% ofthe gross revenue received by SCG. For the calendar year 2021, these collection fees were $3.2million. The estimated value of the benefits of the Collection Agreement to the City’s General Fundwould be approximately $40 ­ $50 million over the life of the initial term length. In addition, the City willreceive a Vehicle Impact Fee starting at $300,000 per year, equating to approximately $4 million overthe life of the term length.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/A ALTERNATIVE ACTION
If the council has any questions, this request may be delayed so that staff may provide the necessary additional information. The council may also direct staff to continue negotiations on these business terms or other issues related to the Collection Agreement. However, neither of these alternative actions are recommended because it would prevent the City from implementing the programs required to meet SB 1383 compliance by the April 1, 2022, deadline.

STAFF CONTACT
Corey Beavers, Management Analyst
(707) 428­7528
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
Key Business Terms
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 3/3/2022 ­ 8:46 PM
Beavers, Esther Approved 3/7/2022 ­ 1:27 PM
Beavers, Esther Approved 3/7/2022 ­ 1:27 PM
Packet Page 316 of 458

CITY OF FAIRFIELD

RESOLUTION NO. 2022-53

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE SOLID WASTE,

RECYCLABLE MATERIALS, AND ORGANIC WASTE COLLECTION AND DISPOSAL AGREEMENT

BETWEEN THE CITY OF FAIRFIELD AND SOLANO GARBAGE COMPANY

WHEREAS, the California Integrated Waste Management Act of 1989 and subsequent additions and amendments, Public Resources Code Section 40000 et seq., has declared that it is in the public interest to authorize and require local agencies to make adequate provisions for garbage collection within their jurisdiction; and

WHEREAS, Section 9.040 of the Code of the City of Fairfield provides that the City Council may contract with a solid waste enterprise to provide solid waste collection services on an exclusive basis for residential householders and commercial/industrial premise users or customers as to any class or type of solid waste within all or any part of the territory of the City; and

WHEREAS, the council previously approved an exclusive collection agreement with Republic Services, Inc., through its wholly owned subsidiary, Solano Garbage Company (SGC); and

WHEREAS, changes in state law, particularly Senate Bill 1383 (SB 138 3), have required that amendments be made to the City’s collection agreement with SGC; and

WHEREAS, on April 2, 2019, the council approved Resolution 2019-56, which authorized the city manager to execute a services agreement with R3 Consulting Group to pr epare a solid waste compliance plan and assist with potential negotiations with SGC; and

WHEREAS, on April 20, 2021, a City Council Special Meeting was held regarding SB 1383 requirements which led staff to conduct a performance review of SGC; and

WHEREAS, the performance review of SGC yielded satisfactory results and warranted continued negotiations with SGC of a new collection agreement, and City staff, R3 Consulting Group, and the City Attorney’s Office, therefore, began drafting key business terms of a new collection agreement to comply with SB 1383 requirements; and

WHEREAS, the City and SGC have negotiated in good faith for the terms of a new collection agreement, a copy of which is attached to this resolution (Collection Agreement).

Packet Page 317 of 458Attachment 1 Page 1 of 2

RES. NO. 2022-53