Agenda, first session — Fairfield City Council, July 19, 2022 (part 1 of 6)

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

Pursuant to AB 361 regarding public meetings held during the COVID19 emergency, councilmembers may attend via teleconference. Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99 and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/87872593736?pwd=SU5XUG9pLzNPb2hEUytIM3YyQkMrdz09 or via phone (408) 6380968, Webinar ID: 878 7259 3736, Passcode: 7074287400 CALL TO ORDER 6:00 PM
ROLL CALL
Councilmember Pam Bertani
Councilmember Cat Moy
Councilmember Doriss Panduro
Councilmember Chuck Timm
Councilmember Scott Tonnesen
ViceMayor Rick Vaccaro
Mayor Harry Price
INVOCATION Worship Pastor Karen Stetins, St. Mark's Lutheran Church PLEDGE OF ALLEGIANCE
COUNCIL REPORTS
CITY MANAGER REPORT
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PRESENTATIONS

1.4th of July Parade Awards
Contact:Kristina Chamberlin, (707) 4287470
a

2.Fairfield 101 Civic Academy Graduation
Contact:Esther Beavers, (707) 4287400
a

3.MCE Program Implementation FollowUp Presented by Sebastian Conn Contact:Corey Beavers, (707) 4287528
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

CONVENE MEETING OF THE PARADISE VALLEY MAINTENANCE AND MONITORING

DISTRICT
PVMMD CONSENT CALENDAR
PVMMD CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the PVMMD or the public requests that separate action be taken on a specific item.

4.Resolution PVMMD 202203 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the Acceptance of a Grant Deed of Easement from Northern California Retired Officers Community
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact: Trisha Curran, (707) 4287471
a
PVMMD PUBLIC HEARINGS

5.Public Hearing; and
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5.Public Hearing; and
Resolution PVMMD 202204 of the Paradise Valley Maintenance and Monitoring District Board Approving the Fiscal Year 20222023 Budget and Ordering the Levy of Assessments for the Paradise Valley Maintenance and Monitoring District
Recommended Action
Hold public hearing and adopt resolution.

Funding Source
N/A
Contact: Ryan Panganiban, (707) 4287017
a
RECONVENE MEETING OF THE CITY COUNCIL
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

6.Minute Action Approving the Response to the 20212022 Grand Jury Report Entitled “Solano County is Not Prepared for Future Emergencies”
Recommended Action
Approve the response letter to the Grand Jury.

Funding Source
N/A
Contact:Sam Rowland, (707) 4287702
a

7.Minute Action Approving Response to the 20212022 Grand Jury Report Entitled “An Operational Review of Solano County Library Services (SCLS)” Recommended Action
Approve the response letter to the Grand Jury.

Funding Source
N/A
Contact:David Gassaway, (707) 4287398
a

8.Minute Action Approving Response to the 20212022 Grand Jury Report Entitled “Effective Emergency Response Needs City and County Support”
Recommended Action
Approve the response letter to the Grand Jury.

Funding Source
N/A
Contact:David Gassaway, (707) 4287398
a

9.Minute Action Approving the Reappointment to the TwobyTwo Homeless Subcommittee and the Formation of a Travis Unified School District Subcommittee Recommended Action
Approve mayor’s appointment recommendations.

Funding Source
N/A
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Funding Source
N/A
Contact:Anna Guiles, (707) 4287399
a

10.Approval of Meeting Minutes from March to June 2022
Recommended Action
Approve the meeting minutes.

Funding Source
N/A
Contact:Esther Beavers, (707) 4287400
a

11.Resolution 2022174 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Karen Rees, (707) 4287767
a

12.Resolution 2022175 of the City Council of the City of Fairfield Approving the Communications Facility Ground Lease Agreement Between the City of Fairfield and DISH Wireless LLC for a New Cellular Site Located at 4921 Vanden Road, More Commonly Known as APN 0166102 100
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Dwayne Dalman, (707) 4287649
a

13.Resolution 2022176 of the City Council of the City of Fairfield Approving the Replacement Purchase of Computer Server Hardware from Dell Marketing LP Recommended Action
Adopt resolution.

Funding Source
$370,000; Computer Storage Replacement and Computer Server Replacement Funds Contact:Savita Chaudhary, (707) 4287582
a

14.Resolution 2022177 of the City Council of the City of Fairfield Setting a Hearing for August 16, 2022, Re: Appeal of Revocation of Business License #21001161 for Auto Service and Towing Pursuant to Chapter 10 of the Fairfield Municipal Code
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:David Lim, (415) 4218484
a

15.Resolutions 2022178 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Consultant Services Agreement with NBS Government Finance Group for Packet Page 4 of 793

CITY OF FAIRFIELDFAIRFIELD CITY COUNCILREGULAR CONCURRENT MEETINGTUESDAY, JULY 19, 2022; 6:00 PMCOUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,CA 94533AGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.Pursuant to AB 361 regarding public meetings held during the COVID19 emergency,councilmembers may attend via teleconference. Members of the public can observe the meeting onComcast Cable Channel 26, ATT UVerse 99 and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/87872593736?pwd=SU5XUG9pLzNPb2hEUytIM3YyQkMrdz09 or viaphone (408) 6380968, Webinar ID: 878 7259 3736, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Pam Bertani Councilmember Cat MoyCouncilmember Doriss PanduroCouncilmemberChuck TimmCouncilmember Scott Tonnesen ViceMayor Rick VaccaroMayor Harry PriceINVOCATION Worship Pastor Karen Stetins, St. Mark's Lutheran ChurchPLEDGE OF ALLEGIANCECOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS1.4th of July Parade AwardsContact:Kristina Chamberlin, (707) 4287470a2.Fairfield 101 Civic Academy GraduationContact:Esther Beavers, (707) 4287400a3.MCE Program Implementation FollowUp Presented by Sebastian ConnContact:Corey Beavers, (707) 4287528aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.CONVENE MEETING OF THE PARADISE VALLEY MAINTENANCE AND MONITORINGDISTRICTPVMMD CONSENT CALENDARPVMMD CONSENT CALENDAR NOTICEAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe PVMMD or the public requests that separate action be taken on a specific item.4.Resolution PVMMD 202203 of the Paradise Valley Maintenance and Monitoring District BoardAuthorizing the Acceptance of a Grant Deed of Easement from Northern California RetiredOfficers CommunityRecommended ActionAdopt resolution.Funding SourceN/AContact: Trisha Curran, (707) 4287471aPVMMD PUBLIC HEARINGS5.Public Hearing; and Resolution PVMMD 202204 of the Paradise Valley Maintenance and Monitoring District BoardApproving the Fiscal Year 20222023 Budget and Ordering the Levy of Assessments for theParadise Valley Maintenance and Monitoring DistrictRecommended ActionHold public hearing and adopt resolution.Funding SourceN/AContact: Ryan Panganiban, (707) 4287017aRECONVENE MEETING OF THE CITY COUNCILCONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.6.Minute Action Approving the Response to the 20212022 Grand Jury Report Entitled “SolanoCounty is Not Prepared for Future Emergencies”Recommended ActionApprove the response letter to the Grand Jury.Funding SourceN/AContact:Sam Rowland, (707) 4287702a7.Minute Action Approving Response to the 20212022 Grand Jury Report Entitled “AnOperational Review of Solano County Library Services (SCLS)”Recommended ActionApprove the response letter to the Grand Jury.Funding SourceN/AContact:David Gassaway, (707) 4287398a8.Minute Action Approving Response to the 20212022 Grand Jury Report Entitled “EffectiveEmergency Response Needs City and County Support”Recommended ActionApprove the response letter to the Grand Jury.Funding SourceN/AContact:David Gassaway, (707) 4287398a9.Minute Action Approving the Reappointment to the TwobyTwo Homeless Subcommittee andthe Formation of a Travis Unified School District SubcommitteeRecommended ActionApprove mayor’s appointment recommendations.Funding SourceN/AContact:Anna Guiles, (707) 4287399a10.Approval of Meeting Minutes from March to June 2022Recommended ActionApprove the meeting minutes.Funding SourceN/AContact:Esther Beavers, (707) 4287400a11.Resolution 2022174 of the City Council of the City of Fairfield Reconsidering and AuthorizingPublic Meetings to be Held Via Teleconferencing Pursuant to Government Code Section54953(e) and Making Findings and Determinations Regarding the SameRecommended ActionAdopt resolution.Funding SourceN/AContact:Karen Rees, (707) 4287767a12.Resolution 2022175 of the City Council of the City of Fairfield Approving the CommunicationsFacility Ground Lease Agreement Between the City of Fairfield and DISH Wireless LLC for aNew Cellular Site Located at 4921 Vanden Road, More Commonly Known as APN 0166102100Recommended ActionAdopt resolution.Funding SourceN/AContact:Dwayne Dalman, (707) 4287649a13.Resolution 2022176 of the City Council of the City of Fairfield Approving the ReplacementPurchase of Computer Server Hardware from Dell Marketing LPRecommended ActionAdopt resolution.Funding Source$370,000; Computer Storage Replacement and Computer Server Replacement FundsContact:Savita Chaudhary, (707) 4287582a14.Resolution 2022177 of the City Council of the City of Fairfield Setting a Hearing for August 16,2022, Re: Appeal of Revocation of Business License #21001161 for Auto Service and TowingPursuant to Chapter 10 of the Fairfield Municipal CodeRecommended ActionAdopt resolution.Funding SourceN/AContact:David Lim, (415) 4218484 a

15.Resolutions 2022178 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Consultant Services Agreement with NBS Government Finance Group for Assessment Engineering Services for Six Landscaping and Lighting Maintenance Districts; and Resolution 2022179 of the City Council of the City of Fairfield Authorizing the City Manager to Execute the First Amendment to the Consultant Services Agreement with NBS Government Finance Group for Special District Community Engagement Services Recommended Action
Adopt resolutions.

Funding Source
$300,500; Various Landscaping and Lighting Maintenance District Funds; and $73,500; Various Landscaping and Lighting Maintenance District Funds Contact:Chris Lewis, (707) 4287089
a

16.Resolution 2022180 of the City Council of the City of Fairfield Authorizing the City Manager to Purchase Three Replacement Vehicles for FixedRoute Transit Operations Recommended Action
Adopt resolution.

Funding Source
$4,074,797; Public Works Transportation Division Fund
Contact:David Renschler, (707) 4287414
a

17.Resolution 2022181 of the City Council of the City of Fairfield Declaring the Implementation of Stage II Drought Measures of the City of Fairfield Water Shortage Contingency Plan as Required by the State Water Resources Control Board
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Michael Hether, (707) 4287493
a
PUBLIC HEARINGS

18.Public hearings; and
Resolutions 2022182 to 2022197 of the City Council of the City of Fairfield Approving the Fiscal Year 20222023 Engineer’s Reports, Confirming the Fiscal Year 20222023 Diagrams and Assessments, and Ordering the Fiscal Year 20222023 Improvements for Landscaping and Lighting Maintenance Districts No. 1 – Gateway, No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 10 – Southbrook, No. 11 – Paradise Valley North, No. 12 – Downtown Business District, No. 13 – North Cordelia, No. 14 – Woodlake, No. 15 – Gold Ridge, No. 16 – Creekside at Cordelia, No. 17 – ChadbourneBeckCordelia, No. 18 – Gold Ridge Park, and No. 19 – Corporate Commons Recommended Action
Hold public hearing and adopt resolutions.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a
ADJOURN TO TUESDAY, AUGUST 16, 2022, 6:00 P.M., COUNCIL CHAMBER.

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Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on July 13, 2022.

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Agenda Item No: 4.

AGENDA REPORT
DATE:July 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim PVMMD Manager
SUBJECT:Resolution PVMMD 202203 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the Acceptance of a Grant Deed of Easement from Northern California Retired Officers Community
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution will authorize the acceptance of a grant deed of easement for open space trail purposes to be utilized by the Paradise Valley Maintenance and Monitoring District (PVMMD or District).

DISCUSSION
The Northern California Retired Officers Community, doing business as Paradise Valley Estates (PVE), is the owner of APN 0167080220, a newly developed parcel in the Paradise Valley development. In 2020, PVE granted an open space trail easement to the City of Fairfield. The trail easement is located along the north side of this parcel.

PVMMD owns property adjacent to this open space trail and requires access to this land to maintain Districtowned drainage infrastructure. Because PVMMD is a separate independent entity, the PVMMD Board must authorize acceptance of this easement, so that any access, use, or work needed to be done in this area will allow each entity to proceed as needed.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
This item was coordinated with the resident adhoc committee members on June 29, 2022.

ALTERNATIVE ACTION
If City Council has any questions, the easement will be delayed to provide the necessary information.

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Agenda Item No: 4.AGENDA REPORTDATE:July 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim PVMMD ManagerSUBJECT:Resolution PVMMD 202203 of the Paradise Valley Maintenance and MonitoringDistrict Board Authorizing the Acceptance of a Grant Deed of Easement from NorthernCalifornia Retired Officers CommunityRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of this resolution will authorize the acceptance of a grant deed of easement for openspace trail purposes to be utilized by the Paradise Valley Maintenance and Monitoring District(PVMMD or District).DISCUSSIONThe Northern California Retired Officers Community, doing business as Paradise Valley Estates (PVE),is the owner of APN 0167080220, a newly developed parcel in the Paradise Valley development. In2020, PVE granted an open space trail easement to the City of Fairfield. The trail easement is locatedalong the north side of this parcel.PVMMD owns property adjacent to this open space trail and requires access to this land to maintainDistrictowned drainage infrastructure. Because PVMMD is a separate independent entity, the PVMMDBoard must authorize acceptance of this easement, so that any access, use, or work needed to bedone in this area will allow each entity to proceed as needed.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThis item was coordinated with the resident adhoc committee members on June 29, 2022.ALTERNATIVE ACTION If City Council has any questions, the easement will be delayed to provide the necessary information.

STAFF CONTACT
Trisha Curran, Senior Engineering Technician
(707) 4287471
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Vicinity Map
Attachment 2: Assessor's Parcel Map
Attachment 3: Grant Deed of Easement PVE to City of Fairfield Attachment 4: Proposed Resolution
Attachment 5: Exhibit A Grant Deed of Easement
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 7/6/2022 1:33 PM
Beavers, Esther Approved 7/6/2022 8:14 PM
Beavers, Esther Approved 7/6/2022 8:15 PM
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RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

City of Fairfield
Public Works 3'd Floor
1000 Webster Street
Fairfield CA94533
Reootded ln Olllolal Reootdr ol $olano County
Marc G. Tonnesen
AssessorlRecorder

CITY OF FAIRFIELD
912512020
12:03:07 PM
AR51
06 ooc r 202000082132 j l'l::' I Pasos: 5
lltfinfftiliftllilillflillmllffiinmuntlm ffiPaid $0'00
ABOVE FoR RECORDER,S USE
This document is exempt from the payment of a recording fee pursuant to Government Code S 27383 and $6103 APN 0167-080-220

GRANT DEED OF EASEMENT
FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, NORTHERN CALIFORNIA RETIRED OFFICERS COMMUNITY' a California nonprofit public benefit corporation, (ooGrantor"), hereby grants to the CITY OF FAIRFIELD, a municipal corporation, ("Grantee"), an easement for open space trail purposes, over that certain real property more particularly described and shown in Exhibit A attached hereto and incorporated herein by reference.

IN WITNESS WHEREOF, Grantor has executed this Grant Deed as of the date set forth below
Dated 2020

NORTHERN CALIFORNIA RETIRED OFFICERS COMMUNITY,
a California nonprofit public benefit corporation
By
t{b/L
ceIts
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CATIFORNIA ACKNOWLEDGMENT ctvtl coDE g 1189
A notary public or other officer completing this certificate verifies only the identity of the individualwho signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of So lano
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before
personally appeared
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JENNIFER ANN DELEON
Notary Public . California
Solano County
Commission i 2317797
Comm. Expires Jan 6,2024
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I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

Signature
of Notory PublicPloce Notory Seql qnd/or Stomp Above
Description

OPTIONAL
Completing this informotion con deter olterotion of the document or froudulent reottochment of this form to on unintended document.

I Dttd o{ €asaynorl:F
Number of Pages:

Signe(s) Other Than Named Above:

Capacity(ies)ed by n
Title or Type
Document Date:

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Name:
rate Officer - Title(s):
tr Partner- n Limited tr General
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tr Corporate Officer - Title(s):
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02018 National Notary Association
Signer is Representing:

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Exhibit "A"
Legal Descriotion
Open Space Trail Easement
Being an easement generally 15 feet in width over those certain lands situate in the City of Fairfield, County of Solano, State of California, and being a portion of New Parcel B as described in that certain Notice of Minor Lot Line Adjustment filed for record January 1.,2079 as Document 2019-00002680 in the office of the Solano County Recorder, said easement being more particularly described as follows:

Beginning at a point in the east line of Parcel A as shown on that certain map entitled "The Area "K" Paradise Valley" filed for record December 1"6,2004 in Book 81of Maps at Page 1 in said Recorder's office, said point being further described as the northwest corner of Lot 341 as shown thereon; thence from said point of beginning North 89" L2' 5L" West, 1.5.00 feet; thence parallel with said east line North OO" 47' 09" East, 200.50 feet; thence no longer parallel with said east line, North 30' 39' 05" West, 13.76 feet to a point 15 feet southerly of, when measured at a right angle thereto, the north line of said Lot A; thence lying 15 feet southerly of and parallel with said north line North 63' 25' 00" West, 103.74 feet and North 84" 30' 00" West, 415.70 feet to a point on the west line of said Lot A; thence along last said line North 00" 07' 40" East, 15.07 feet to the northwest corner of said Lot A; thence along the northerly and easterly lines of said Lot A the following courses and distances: South 84" 30' 00" East, 419.90 feet; thence South 63" 25' O0" East, 123.91 fee! thence South 00" 47' 09" West, 2L8.18 feet to the point of beginning.

Containing tL,266 square feet, more or less
Bearings used in this description are based upon Book 81 of Maps, Page L, Solano County Records See Plat attached hereto, and by reference made a part hereof Sheet 1 of 2
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Existing 15'Open Space
-\Trail Easement per 40 PM 03
\
\
s84 '30 '00,,EThis segment of existing g0'
Open Space Trail Easement
to be abandoned by
separate instrument.

L6 [5

OPEN SPACE TRAIL

EASEMENT
NJ r\sf
Pcl. EN
oc
=PoJ
Lo
ELot!
Pcl. B

NEW PARCEL A
ooclftT9T00026Eb L1 341
I
Point of Beginning
oaq
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343

NEW PARCEL B
ooffilf00026Eb 344
345
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LINE TABLE

LINE BEARING LENGTH
L1 N89'L2'51"W 15.00'
L2 N00"47'09"E 200.50'
L3 N30'39'05"W L3.76'
L4 N63'25'00"W LO3.74'
L5 N84"30'00"W 4t5.70'
L6 N00"07'40"E t5.07'

PLAT TO ACCOMPANY LEGAL DESCRIPTION
CMW L" = 200'
MOUNTAIN PACIF,_SURVEYS c
6/r0/2o2o1.735 Enterprise e 109u
Fairfield California 94533
P 707.425.6234 F 707.425.t969 of Fairfield Solano Cou
Trail Easement
California 516015.3
Sheet No.
2 Packet Page 14 of 793Attachment 3 Page 4 of 5

CERTIFICATE OF ACCEPTANCE
(California Government Code Secti on 27 281)
This is to certify that the interest in real property conveyed by the attached Grant Deed of Easement from Northem California Retired Offrcers Community, a California nonprofit public benefit corporation, to the City of Fairfield, a municipal corporation, is hereby accepted by the undersigned officer on behalf of the City of Fairfield pursuant to the authority conferred by City of Fairfield Resolution No. 89-404 and the City of Fairfield consents to recordation thereof by its duly authorized officer.

Dated
aul V
rector of Public Works
City of Fairfield
By:
)4.shal
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PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLUTION NO. PVMMD 2022-03

RESOLUTION OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT BOARD

AUTHORIZING THE ACCEPTANCE OF A GRANT DEED OF EASEMENT FROM NORTHERN

CALIFORNIA RETIRED OFFICERS COMMUNITY

WHEREAS, on July 6, 2010, the City Council of the City of Fairfield adopted Resolution 2010 -188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD), a geologic hazard abatement district (GHAD), pursuant to Division 17 of the California Public Resources Code, and appointing itself as the Board of Directors of the PVMMD (PVMMD Board); and

WHEREAS, by its Resolution 2010-211, the PVMMD approved its Plan of Control on July 20, 2010, which was later updated by Resolution 2022-01; and

WHEREAS, as contemplated by the PVMMD Plan of Control, the Northern California Retired Officers Community has requested conveyance of an easement for open space trail purposes within APN 0167-080-220 to the PVMMD.

NOW, THEREFORE, THE BOARD OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT HEREBY RESOLVES:

Section 1. The PVMMD Board hereby accepts the conveyance of an easement for open space trail purposes and directs the PVMMD manager to execute a certificate of acceptance to be attached to the grant deed of easement, attached as Exhibit “A,” and to cause this document to be recorded with the Solano County recorder.

Section 2. The officers and staff of PVMMD are hereby authorized, jointly and severally, to do any and all things necessary and proper to effectuate this recordation, and any such actions previously taken by such officers or staff are hereby ratified and confirmed .

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RES. NO. PVMMD 2022-3

Page 2 ends

PASSED AND ADOPTED this 19th day of July, 2022, by the following vote:

AYES: BOARDMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: BOARDMEMBERS:

ABSENT: BOARDMEMBERS:

ABSTAIN: BOARDMEMBERS:

CHAIR

ATTEST:

____________________________

BOARD CLERK
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Exhibit "A"
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Agenda Item No: 5.

AGENDA REPORT
DATE:July 19, 2022
TO:The Chair and Members of the Paradise Valley Maintenance and Monitoring District (PVMMD) Board
FROM:David Gassaway, Interim PVMMD Manager
SUBJECT:Public Hearing; and
Resolution PVMMD 202204 of the Paradise Valley Maintenance and Monitoring District Board Approving the Fiscal Year 20222023 Budget and Ordering the Levy of Assessments for the Paradise Valley Maintenance and Monitoring District RECOMMENDED ACTION
Hold public hearing and adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution will approve the fiscal year (FY) 20222023 budget and provide for the levy and collection of the annual assessments within Paradise Valley Area “I,” “K,” and “L” for geologic monitoring, inspection, and repair with the Paradise Valley Maintenance and Monitoring District (PVMMD or District).

DISCUSSION
In 2010, the City formed this special geologic hazard abatement district (GHAD), in accordance with Division 17 of the California Public Resource Code (PRC), to provide a funding source for the prevention, mitigation, abatement, or control of geologic hazards in the Paradise Valley areas known as “I,” “K,” and “L,” located north of Manual Campos Parkway and east of Interstate 80. Pursuant to Section 26570 and 26573 of the PRC, the District is a political subdivision of the state distinctly separate from the City of Fairfield and therefore requires a separate governing board. The City Council was appointed as the District’s board of directors (Board) by Resolution 2010188.

On July 5, 2022, the PVMMD Board adopted Resolution PVMMD 202201 that approved the updated Plan of Control, Engineer’s Report, and Reserve Fund Study for the District. The updated Plan of Control defines the physical boundaries and serves as the guidance document for the PVMMD. The updated Engineer’s Report provides additional detail of the PVMMD's funding, budget, and the need for the accrual of substantial reserves to provide for the repair and maintenance of a potentially large geological event.

Funding for the PVMMD is based on an assessment from each residential lot within the PVMMD, and Packet Page 23 of 793

Funding for the PVMMD is based on an assessment from each residential lot within the PVMMD, and such funding is collected and used in connection with the Paradise Valley Plan of Control. The initial assessments were approved in accordance with Proposition 218 requirements on October 5, 2010, and set at $940 for singlefamily residential units and $470 for each unit in areas “I” and “L” (medium density residential) with an annual adjustment to reflect the percentage change in the San Francisco OaklandSan Jose Consumers Price Index for All Urban Consumers.

On July 5, 2022, the Board adopted Resolution PVMMD 202202 which preliminarily approved the fiscal year (FY) 202223 budget and provided notice of a public hearing to consider granting final approval of said budget and to order the levy and collection of FY 202223 assessments. Table 1 below outlines the levy amounts based on the development type. The proposed assessment levy amounts are intended to fund administration, maintenance, and monitoring expenses.

The adoption of the resolution will grant final approval of the FY 202223 budget and the FY 202223 assessment levy amounts as identified in Table 1.

Table 1 – Proposed Levy for FY 20222023
Development
Area
Development
Name
Residential 'Product Type'FY2022/2023
Assessment
Levy
Number of
Residential
Units
I The Ridge Villas Apartments $139 30
I The Ridge Cottages $143 14
K Estates SingleFamily Residences
(Low Density)
$340 124
L Paradise 360 SingleFamily Residences
(Medium Density)
$173 58
FINANCIAL IMPACT
The proposed revenue for this District is $77,574, which includes assessments of $72,574, and interest/market gains in the amount of $5,000.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
On July 5, 2022, staff presented the findings of the updated Plan of Control, Engineer’s Report, and Reserve Fund Study. Staff conducted two community meetings on April 28, 2022, and May 18, 2022, to present the updated Plan of Control, Engineer’s Report, and Reserve Study. The District also formed an adhoc resident committee that has participated in the review of the FY 202223 budget and assessment levy.

ALTERNATIVE ACTION
If the Board has any questions regarding the adoption of this resolution, this item may be rescheduled until the next Board meeting to allow staff to provide the necessary background information. However, not approving this resolution may prevent the District from collecting assessments for the 202223 tax year.

STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director/City Engineer (707) 4287017
[email protected]
COORDINATED WITH
City Attorney's Office
Packet Page 24 of 793

Agenda Item No: 5.AGENDA REPORTDATE:July 19, 2022 TO:The Chair and Members of the Paradise Valley Maintenance and Monitoring District(PVMMD) BoardFROM:David Gassaway, Interim PVMMD ManagerSUBJECT:Public Hearing; and Resolution PVMMD 202204 of the Paradise Valley Maintenance and MonitoringDistrict Board Approving the Fiscal Year 20222023 Budget and Ordering the Levy ofAssessments for the Paradise Valley Maintenance and Monitoring DistrictRECOMMENDED ACTIONHold public hearing and adopt resolution.STATEMENT OF ISSUEThe adoption of this resolution will approve the fiscal year (FY) 20222023 budget and provide for thelevy and collection of the annual assessments within Paradise Valley Area “I,” “K,” and “L” for geologicmonitoring, inspection, and repair with the Paradise Valley Maintenance and Monitoring District(PVMMD or District).DISCUSSIONIn 2010, the City formed this special geologic hazard abatement district (GHAD), in accordance withDivision 17 of the California Public Resource Code (PRC), to provide a funding source for theprevention, mitigation, abatement, or control of geologic hazards in the Paradise Valley areas known as“I,” “K,” and “L,” located north of Manual Campos Parkway and east of Interstate 80. Pursuant to Section26570 and 26573 of the PRC, the District is a political subdivision of the state distinctly separate fromthe City of Fairfield and therefore requires a separate governing board. The City Council was appointedas the District’s board of directors (Board) by Resolution 2010188.On July 5, 2022, the PVMMD Board adopted Resolution PVMMD 202201 that approved the updatedPlan of Control, Engineer’s Report, and Reserve Fund Study for the District. The updated Plan ofControl defines the physical boundaries and serves as the guidance document for the PVMMD. Theupdated Engineer’s Report provides additional detail of the PVMMD's funding, budget, and the needfor the accrual of substantial reserves to provide for the repair and maintenance of a potentially largegeological event. Funding for the PVMMD is based on an assessment from each residential lot within the PVMMD, andsuch funding is collected and used in connection with the Paradise Valley Plan of Control. The initialassessments were approved in accordance with Proposition 218 requirements on October 5, 2010,and set at $940 for singlefamily residential units and $470 for each unit in areas “I” and “L” (mediumdensity residential) with an annual adjustment to reflect the percentage change in the San FranciscoOaklandSan Jose Consumers Price Index for All Urban Consumers. On July 5, 2022, the Board adopted Resolution PVMMD 202202 which preliminarily approved thefiscal year (FY) 202223 budget and provided notice of a public hearing to consider granting finalapproval of said budget and to order the levy and collection of FY 202223 assessments. Table 1 belowoutlines the levy amounts based on the development type. The proposed assessment levy amounts areintended to fund administration, maintenance, and monitoring expenses. The adoption of the resolution will grant final approval of the FY 202223 budget and the FY 202223assessment levy amounts as identified in Table 1. Table 1 – Proposed Levy for FY 20222023DevelopmentAreaDevelopmentNameResidential 'Product Type'FY2022/2023AssessmentLevy Number ofResidentialUnitsIThe Ridge Villas Apartments $139 30IThe Ridge Cottages $143 14KEstatesSingleFamily Residences(Low Density)$340 124LParadise 360 SingleFamily Residences(Medium Density)$173 58FINANCIAL IMPACTThe proposed revenue for this District is $77,574, which includes assessments of $72,574, andinterest/market gains in the amount of $5,000.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONOn July 5, 2022, staff presented the findings of the updated Plan of Control, Engineer’s Report, andReserve Fund Study. Staff conducted two community meetings on April 28, 2022, and May 18, 2022, topresent the updated Plan of Control, Engineer’s Report, and Reserve Study. The District also formedan adhoc resident committee that has participated in the review of the FY 202223 budget andassessment levy.ALTERNATIVE ACTIONIf the Board has any questions regarding the adoption of this resolution, this item may be rescheduleduntil the next Board meeting to allow staff to provide the necessary background information. However,not approving this resolution may prevent the District from collecting assessments for the 202223 taxyear.STAFF CONTACTRyan Panganiban, Assistant Public Works Director/City Engineer(707) 428[email protected] COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
Proposed FY 20222023 Budget and Assessments by Parcel
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 7/6/2022 8:28 PM
Beavers, Esther Approved 7/7/2022 10:51 AM
Beavers, Esther Approved 7/7/2022 10:51 AM
Packet Page 25 of 793

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLUTION NO. PVMMD 2022-04

RESOLUTION OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT BOARD APPROVING THE FISCAL YEAR 2022-2023 BUDGET AND ORDERING THE LEVY OF

ASSESSMENTS FOR THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLVED, by the Paradise Valley Maintenance and Monitoring District Board (Board), that:

WHEREAS, on July 6, 2010, the City of Fairfield City Council adopted Resolution 2010-188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD), a Geologic Hazard Abatement District (GHAD) within the meaning of California Public Resources Code (PRC) Division 17, and appointing itself as the board of directors of the PVMMD (PVMMD Board). This formation was described in the Petition for Formation and in the PVMMD Plan of Control; and

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the PVMMD as described in the Plan of Control, pursuant to PRC sections 26500 et seq., it will be necessary to provide a reliable source of funding; and

WHEREAS, PRC sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance and operation of PVMMD improvements. Article XIII (D) of the Calif ornia Constitution imposes additional requirements for the levy and collection of said assessment; and

WHEREAS, on July 5, 2022, the PVMMD Board approved with Resolution PVMMD 2022 -01 an Engineer’s Report (the “Engineer’s Report”), prepared by a registered professional engineer, certified in the State of California, in compliance with PRC section 26651 (a) and section 4(b) of Article XIII(D) of the California Constitution. The Engineer’s Report sets forth the purpose of the PVMMD, the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessments; and

WHEREAS, on October 5, 2010, the City of Fairfield council, acting as the PVMMD Board, adopted Resolution 2010-274, approving the initial assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefited by the PVMMD; and

WHEREAS, the PVMMD Board desires to adopt the budget for fiscal year (FY) 2022-23 to allow for funding of GHAD activities; and

Packet Page 26 of 793Attachment 1 Page 1 of 4

RES. NO. PVMMD 2022-04

Page 2 ends

WHEREAS, on July 5, 2022, by its Resolution PVMMD 2022-02, a Resolution by the PVMMD Board Granting Preliminary Approval of Fiscal Year 2022-2023 Budget, Declaring Intention to Order Levy and Collection of Assessments for FY 2022-23, and Providing for Notice of a Hearing Thereon for the Paradise Valley Maintenance and Monitoring District, this PVMMD Board found the Budget, (2022-2023 Budget), duly made and filed with the Clerk, to be sufficient in every particular, whereupon it was determined that the report should stand as the 2022-2023 Budget for all subsequent proceedings under and pursuant to the aforesaid resolution, and Tuesday, July 19, 2022, at the hour of 6:00 p.m., in the regular meeting place of this PVMMD Board, the City of Fairfield Council Chamber, Civic Center, 1000 Webster Street, Fairfield, California or in any other manner as specified on the regular meeting agenda, was appointed as the time and place for a hearing of this PVMMD Board on the question of the levy of the proposed assessment, notice of which hearing was duly and regularly mailed; and

WHEREAS, at the appointed time and place the hearing was duly and regularly held, and all persons interested desiring to be heard were given an opportunity to be heard, and all matters and things pertaining to the levy were fully heard and considered by this PVMMD Board, and all oral statements and all written protests or communications were duly heard, considered, and overruled, and this PVMMD Board thereby acquired jurisdiction to order the levy and collection of the assessments as contained in said 2022-2023 Budget.

NOW, THEREFORE, THE BOARD OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT HEREBY RESOLVES:

Section 1. The public interest, convenience, and necessity require that the levy be made.

Section 2. The district benefited by the monitoring, inspections, and repair of improvements installed and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the City Clerk’s Office, which map is made a part hereof by reference thereto.

Section 3. The 2022-2023 Budget, as a whole and each part thereof, are hereby finally approved and confirmed, to wit:

a. The estimate of the itemized and total costs and expense of maintaining and operating the improvements and of the incidental expenses in connection therewith

b. The assessment of the total amount of the cost and expenses of the proposed monitoring, inspections, and repair of improvements upon the lots and parcels of land in the district in proportion to the estimated benefits to be received by such lots and parcels, Packet Page 27 of 793Attachment 1 Page 2 of 4

RES. NO. PVMMD 2022-04

Page 3 ends

respectively, from the maintenance and operation, and of the expenses i ncidental thereto.

Section 4. Final adoption and approval of the 2022-2023 Budget, as a whole, and the plans and specifications, estimate of the costs and expenses, and the assessment, as contained in the 2022-2023 Budget, as hereinabove determined and ordered, is intended to and shall refer and apply to the 2022-2023 Budget, or any portion thereof.

Section 5. The annual assessments for FY 2022-23 are proposed for single-family residential units (low density) at $340.00 and single-family residential units (medium-density) $173.00 for medium-density residential units. The annual assessments for FY 2022-23 are proposed for multi- family residential units (Villas-Apartments) at $139.00 and multi-family residential units (Cottages) $143.00 for medium-density residential units. These rates do not exceed the FY 2022- 2023 maximum annual assessment rates established in 2010 and adjusted annually by the San Francisco-Oakland-San Jose Consumers Price Index for All Urban Consumers.

Section 6. The assessment to pay the costs and expenses of the maintenance and operation of the improvements is hereby confirmed and the levy and collection of the assessment for the FY 2022-23, pursuant to Public Resources Code sections 26650 et seq., is hereby ordered.

Packet Page 28 of 793Attachment 1 Page 3 of 4

RES. NO. PVMMD 2022-04

Page 4 ends

PASSED AND ADOPTED this 19th day of July, 2022, by the following vote:

STATE OF CALIFORNIA
COUNTY OF SOLANO ss.

CITY OF FAIRFIELD

I, Karen Rees, Board Clerk of the Paradise Valley Maintenance and Monitoring District in the County of Solano, State of California do hereby certify that the foregoing Resolution PVVMD 2022-04 was regularly adopted by the Paradise Valley Maintenance and Monitoring District Board at a regular meeting of said board held on the 19th day of July, 2022, by the following vote:

AYES: BOARDMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: BOARDMEMBERS:

ABSENT: BOARDMEMBERS:

ABSTAIN: BOARDMEMBERS:

CHAIR
ATTEST:

BOARD CLERK

Packet Page 29 of 793Attachment 1 Page 4 of 4

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2022-2023 BUDGET
FUND DIVISION PROJECT TYPE OBJECT FY20-21 ACTUAL FY21-22 PROJECTED FY22-23 PROJECTED 090 99 000 Revenue 6106 - SPECIAL ASSESSMENTS 212,649 161,552 72,574 090 99 000 Revenue 6401 - INT INC ON POOLED INVESTMENTS 22,127 14,800 15,000 090 99 000 Revenue 6412 - MKT VAL-UNREALIZED GAIN/LOSS (17,955)(10,000)(10,000) TOTAL REVENUE 216,821 166,352 77,574
090 68 001 Expense 8404 - WEED ABATEMENT -(25,000)(25,000) 090 68 001 Expense 8409 - DITCH CLEANING -(12,000)-
090 68 001 Expense 8441 - OTHER CONTRACTUAL SERVICES -(85,880)(12,000) 090 68 001 Expense 8445 - MAINTENANCE ROADS & DRAINS -(21,000)- 090 68 001 Expense 8539 - OTHER-DRAINAGE MAINTENANCE -(51,000)- 090 68 001 Expense 8901 - ADMIN/MGMT FEES (22,154)(22,022)(17,000) 090 68 001 Expense 8902 - LEGAL FEES (1,880)(3,000)(3,000) 090 68 001 Expense 8956 - OUTSIDE SERVICES/CONSULTING (53,053)-- 090 68 001 Expense 9003 - ADVERTISING (174)(300)-
090 68 001 Expense 9508 - PJCT CST-OTHER PROJECT COSTS --(28,000) 090 99 000 Expense 8956 - OUTSIDE SERVICES/CONSULTING --(21,000) 090 99 000 Expense 9038 - COUNTY ADMIN EXPENSES (2,121)(2,121)(2,000) TOTAL EXPENSES (79,382)(222,323)(108,000)
REVENUE 216,821$ 166,352$ 77,574 EXPENSES (79,382)$ (222,323)$ (108,000) NET SURPLUS/DEFICIT 137,439$ (55,971)$ (30,426) BEGINNING FUND BALANCE 1,428,277 1,565,716 1,509,745
NET SURPLUS/DEFICIT 137,439$ (55,971)$ (30,426) ENDING FUND BALANCE 1,565,716$ 1,509,745$ 1,479,319 Packet Page 30 of 793Attachment 2 Page 1 of 7

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2022‐2023 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
1 167 8 22 9,810.00$
2 167 80 5 ‐$
3 167 80 17 ‐$
4 167 80 21 ‐$
5 167 80 22 ‐$
6 167 841 1 340.00$
7 167 841 2 340.00$
8 167 841 3 340.00$
9 167 841 4 340.00$
10 167 841 5 340.00$
11 167 841 6 340.00$
12 167 841 7 340.00$
13 167 841 8 340.00$
14 167 841 9 340.00$
15 167 841 10 340.00$
16 167 841 11 340.00$
17 167 841 12 340.00$
18 167 841 13 340.00$
19 167 841 14 340.00$
20 167 841 15 340.00$
21 167 841 16 ‐$
22 167 841 17 340.00$
23 167 841 18 340.00$
24 167 841 19 340.00$
25 167 841 20 340.00$
26 167 841 21 340.00$
27 167 841 22 340.00$
28 167 842 1 340.00$
29 167 842 2 340.00$
30 167 842 3 340.00$
31 167 842 4 340.00$
32 167 842 5 340.00$
33 167 842 6 340.00$
34 167 842 7 340.00$
35 167 842 8 340.00$
36 167 842 9 340.00$
37 167 842 10 340.00$
38 167 842 11 340.00$
39 167 842 12 340.00$
40 167 843 1 340.00$
41 167 843 2 340.00$
42 167 843 3 340.00$
43 167 843 4 340.00$
44 167 843 5 340.00$
45 167 843 6 340.00$

Page 1 of 6 ends

Packet Page 31 of 793Attachment 2 Page 2 of 7

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2022‐2023 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
46 167 843 7 340.00$
47 167 843 8 340.00$
48 167 843 9 340.00$
49 167 843 10 340.00$
50 167 843 11 340.00$
51 167 843 12 340.00$
52 167 851 1 340.00$
53 167 851 2 340.00$
54 167 851 3 340.00$
55 167 851 4 340.00$
56 167 851 5 340.00$
57 167 851 6 340.00$
58 167 851 7 340.00$
59 167 851 8 340.00$
60 167 851 9 340.00$
61 167 852 1 340.00$
62 167 852 2 340.00$
63 167 852 3 340.00$
64 167 852 4 340.00$
65 167 852 5 340.00$
66 167 852 6 340.00$
67 167 852 7 340.00$
68 167 852 8 340.00$
69 167 852 9 340.00$
70 167 852 10 340.00$
71 167 852 11 340.00$
72 167 852 12 340.00$
73 167 852 13 340.00$
74 167 852 14 340.00$
75 167 852 15 340.00$
76 167 852 16 340.00$
77 167 852 17 340.00$
78 167 852 18 340.00$
79 167 852 19 340.00$
80 167 852 20 340.00$
81 167 852 21 340.00$
82 167 852 22 340.00$
83 167 852 23 340.00$
84 167 852 24 340.00$
85 167 852 25 340.00$
86 167 852 26 340.00$
87 167 853 1 340.00$
88 167 853 2 340.00$
89 167 853 3 340.00$
90 167 853 4 340.00$

Page 2 of 6 ends

Packet Page 32 of 793Attachment 2 Page 3 of 7

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2022‐2023 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
91 167 853 5 340.00$
92 167 854 1 340.00$
93 167 854 2 340.00$
94 167 855 1 340.00$
95 167 855 2 340.00$
96 167 855 3 340.00$
97 167 855 4 340.00$
98 167 855 5 340.00$
99 167 855 6 340.00$
100 167 855 7 340.00$
101 167 856 1 340.00$
102 167 856 2 340.00$
103 167 856 3 340.00$
104 167 856 4 340.00$
105 167 856 5 340.00$
106 167 856 6 340.00$
107 167 856 7 340.00$
108 167 856 8 ‐$
109 167 861 1 340.00$
110 167 861 2 340.00$
111 167 861 3 340.00$
112 167 861 4 340.00$
113 167 861 5 340.00$
114 167 861 6 ‐$
115 167 861 7 340.00$
116 167 861 8 340.00$
117 167 861 9 340.00$
118 167 861 10 340.00$
119 167 861 11 340.00$
120 167 861 12 340.00$
121 167 861 13 340.00$
122 167 861 14 340.00$
123 167 861 15 340.00$
124 167 861 16 340.00$
125 167 861 17 340.00$
126 167 861 18 340.00$
127 167 861 19 340.00$
128 167 861 20 340.00$
129 167 861 21 340.00$
130 167 861 22 340.00$
131 167 861 23 340.00$
132 167 861 24 340.00$
133 167 861 25 340.00$
134 167 861 26 340.00$
135 167 862 1 340.00$

Page 3 of 6 ends

Packet Page 33 of 793Attachment 2 Page 4 of 7

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2022‐2023 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
136 167 862 2 340.00$
137 167 862 3 340.00$
138 167 862 4 340.00$
139 167 862 5 340.00$
140 167 862 6 340.00$
141 167 862 7 340.00$
142 167 862 8 340.00$
143 167 862 9 340.00$
144 167 862 10 340.00$
145 167 862 11 340.00$
146 167 862 12 340.00$
147 167 862 13 340.00$
148 167 862 14 340.00$
149 167 862 15 340.00$
150 167 863 1 340.00$
151 167 863 2 340.00$
152 167 863 3 340.00$
153 167 863 4 340.00$
154 167 863 5 340.00$
155 167 864 1 340.00$
156 167 864 2 340.00$
157 167 864 3 ‐$
158 167 864 4 340.00$
159 167 864 5 340.00$
160 167 951 1 173.00$
161 167 951 2 173.00$
162 167 951 3 173.00$
163 167 951 4 ‐$
164 167 951 5 173.00$
165 167 951 6 173.00$
166 167 951 7 173.00$
167 167 951 8 173.00$
168 167 951 9 173.00$
169 167 951 10 173.00$
170 167 951 11 173.00$
171 167 951 12 173.00$
172 167 951 13 173.00$
173 167 951 14 173.00$
174 167 951 15 173.00$
175 167 951 16 173.00$
176 167 951 17 ‐$
177 167 951 18 ‐$
178 167 951 19 173.00$
179 167 951 20 173.00$
180 167 951 21 173.00$

Page 4 of 6 ends

Packet Page 34 of 793Attachment 2 Page 5 of 7

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2022‐2023 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
181 167 951 22 173.00$
182 167 951 23 173.00$
183 167 951 24 ‐$
184 167 951 25 173.00$
185 167 951 26 173.00$
186 167 951 27 173.00$
187 167 951 28 173.00$
188 167 951 29 173.00$
189 167 951 30 173.00$
190 167 951 31 173.00$
191 167 951 32 173.00$
192 167 951 33 173.00$
193 167 951 34 173.00$
194 167 951 35 173.00$
195 167 951 36 173.00$
196 167 951 37 173.00$
197 167 951 38 173.00$
198 167 951 39 173.00$
199 167 951 40 173.00$
200 167 951 41 173.00$
201 167 951 42 173.00$
202 167 951 43 173.00$
203 167 951 44 173.00$
204 167 951 45 173.00$
205 167 951 46 173.00$
206 167 951 47 173.00$
207 167 951 48 173.00$
208 167 951 49 ‐$
209 167 951 50 173.00$
210 167 951 51 173.00$
211 167 951 52 173.00$
212 167 951 53 173.00$
213 167 951 54 ‐$
214 167 951 55 ‐$
215 167 951 56 ‐$
216 167 951 57 ‐$
217 167 952 1 173.00$
218 167 952 2 173.00$
219 167 952 3 173.00$
220 167 952 4 173.00$
221 167 952 5 173.00$
222 167 952 6 173.00$
223 167 952 7 173.00$
224 167 952 8 173.00$
225 167 952 9 173.00$

Page 5 of 6 ends

Packet Page 35 of 793Attachment 2 Page 6 of 7

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2022‐2023 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
226 167 952 10 173.00$
227 167 952 11 ‐$
228 167 952 12 173.00$
229 167 952 13 173.00$
230 167 952 14 173.00$
231 167 952 15 173.00$
232 167 952 16 173.00$
233 167 952 17 173.00$
234 167 952 18 173.00$
235 167 952 19 173.00$
236 167 952 20 173.00$
237 167 952 21 173.00$
TOTAL ASSESSMENT 72,574.00$
PARCELS WITH ASSESSMENT 219
PARCELS WITH NO ASSESSMENT 18
TOTAL PARCELS 237

Page 6 of 6 ends

Packet Page 36 of 793Attachment 2 Page 7 of 7

Agenda Item No: 6.

AGENDA REPORT
DATE:July 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Minute Action Approving the Response to the 20212022 Grand Jury Report Entitled “Solano County is Not Prepared for Future Emergencies”
RECOMMENDED ACTION
Approve the response letter to the Grand Jury.

STATEMENT OF ISSUE
The 20212022 Solano County Grand Jury issued a report entitled “Solano County is Not Prepared for Future Emergencies." In the report, there is one finding and two recommendations that the city manager and chief of police need to respond to in writing. The response requires City Council concurrence.

DISCUSSION
State law requires the City of Fairfield to respond to findings and recommendations contained in the 20212022 Solano County Grand Jury report entitled “Solano County is Not Prepared for Future Emergencies.” The report contains one finding and two recommendations pertaining to matters under control of the City. City staff partially agrees with the findings and recommendations contained in the report and is asking council to approve the attached letter.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Do not approve the response letter or modify it.

STAFF CONTACT
Deanna Cantrell, Chief of Police
(707) 4287374
[email protected]
Packet Page 37 of 793

Agenda Item No: 6.AGENDA REPORTDATE:July 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Minute Action Approving the Response to the 20212022 Grand Jury Report Entitled“Solano County is Not Prepared for Future Emergencies”RECOMMENDED ACTIONApprove the response letter to the Grand Jury.STATEMENT OF ISSUEThe 20212022 Solano County Grand Jury issued a report entitled “Solano County is Not Prepared forFuture Emergencies." In the report, there is one finding and two recommendations that the citymanager and chief of police need to respond to in writing. The response requires City Councilconcurrence. DISCUSSIONState law requires the City of Fairfield to respond to findings and recommendations contained in the20212022 Solano County Grand Jury report entitled “Solano County is Not Prepared for FutureEmergencies.” The report contains one finding and two recommendations pertaining to matters undercontrol of the City. City staff partially agrees with the findings and recommendations contained in thereport and is asking council to approve the attached letter.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONDo not approve the response letter or modify it.STAFF CONTACTDeanna Cantrell, Chief of Police (707) 4287374
[email protected]
COORDINATED WITH
City Attorney's Office, Fire Department
ATTACHMENTS:

Description
Proposed Response Letter
Solano County Grand Jury Report – Solano County is Not Prepared for Future Emergencies REVIEWERS:

Reviewer Action Date
Cantrell, Deanna Approved 7/2/2022 11:49 PM
Beavers, Esther Approved 7/6/2022 11:09 AM
Beavers, Esther Approved 7/6/2022 11:13 AM
Packet Page 38 of 793

CITY MANAGER’S OFFICE
July 20, 2022

Honorable Wendy G. Getty
Presiding Judge of the Superior Court SENT VIA EMAIL
Solano County Superior Court
600 Union Avenue
Fairfield, CA 94533

Re: City of Fairfield Response to 2021-2022 Solano County Grand Jury Report: Solano County Is Not Prepared for Future Emergencies

Honorable Judge Getty:

The following is the City of Fairfield’s response to the above -mentioned Grand Jury Report which was approved by the City Council on July 19, 2022.

Finding 2 – “There is a need for a coordinated city and countywide evacuation plan for Solano County.”

City’s Response: The City of Fairfield agrees with this finding. Several City of Fairfield Departments are currently working toward this effort including Police, Fire, Traffic Engineering, and Information Technology. City of Fairfield staff are working with other agencies within Solano County on evacuation planning.

Recommendation 2a – “Develop compatible evacuation zones and routes throughout the county.”

City’s Response: The City of Fairfield has partially implemented this recommendation.

City of Fairfield staff conducted an incident debriefing of the City’s response to the LNU fire on September 2, 2020. After-action review of the LNU fire included improving communication between various city, county, and federal (Travis Air Force Base) partners during large -scale emergencies and subsequent evacuations.

Packet Page 39 of 793Attachment 1 Page 1 of 3

Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Solano County Grand Jury Report: Solano County Is Not Prepared for Future Emergencies
July 12, 2022

Page 2 ends

The City of Fairfield hosted an internal Emergency Operations Center drill on November 4, 2021, with a simulation of a large-scale wildfire threatening the city. All city departments participated in the drill. The City of Fairfield Emergency Operations Plan was updated after the drill to include pre-planning for emergencies such as: active shooter, cyber security event, dam inundation, earthquake, flood, hazardous material, long term loss of power, and wildfire.

Functional items in the plan include donations and volunteer management, e vacuation, mass care, and shelter.

The Fairfield Police Department, Fire Department, Traffic Engineering, and Information Technology have worked together since the LNU Fire to create safe evacuation routes within the City of Fairfield for areas that have previously been subject to evacuation warnings and orders within the city limits. This includes creating GIS files.

The Fairfield Police Department, Traffic Engineering, and Information Technology have created detailed evacuation routes of over twenty evacuation zones for areas of wildland-urban interface in Green Valley, Rancho Solano / Rolling Hills, Paradise Valley, and Cement Hill.

Traffic Engineering ensured the routes tied into the existing dataset of recommended Priority Emergency Transportation Routes developed through a joint effort between the Metropolitan Transportation Commission (MTC), the Bay Area Urban Areas Security Initiative (UASI), and the nine Bay Area Department of Emergency Managements (DEMs).

The Police Department shared its evacuation maps with Solano County Office of Emergency Services (OES) on June 2, 2022. The Police Department provided those files so that they could be used with the Zonehaven county-wide evacuation mapping being implemented by OES. Both the Fire Department and Police Department are aware of and support the OES Zonehaven project. City of Fairfield staff will participate in future Zonehaven meetings with OES and will complete the work required by that project in a timely manner.

City of Fairfield Traffic Engineers have been researching “stop time” traffic control devices for Air Base Parkway and other large roadways that will allow Police Officers to change the signal pattern to increase traffic flow out of areas that would be evacuated. The device plugs in to current traffic control boxes at signalized intersections and creates longer green light cycles for traffic in the direction needed for traffic flow out of affected areas.

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Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Solano County Grand Jury Report: Solano County Is Not Prepared for Future Emergencies
July 12, 2022

Page 3 ends

Recommendation 2b – “Create public awareness of evacuation zones and routes.”

City’s response: The City of Fairfield has partially implemented this recommendation.

Police Department staff have had numerous internal discussions, meetings, and debriefings related to large-scale evacuations and the corresponding notification of city residents. The Police Department’s Community Engagement Division and Public Information Officer are aware of the current zone mapping project. Information Technology and Police Department staff anticipate releasing evacuation zones by the end of June 2022, on the Police Department’s website. Training will be provided to Police Department staff responsible for evacuations during emergencies. The zones will be updated with the implementation of county -wide Zonehaven mapping.

Please let me know if you have any further questions.

Sincerely,

DAVID J. GASSAWAY
Interim City Manager

Attachment 1: Solano County Grand Jury Letter dated 05/31/2022 Attachment 2: Grand Jury Report – Solano County is Not Prepared for Future Emergencies Packet Page 41 of 793Attachment 1 Page 3 of 3

2021-2022

Solano County Is Not Prepared For Future Emergencies
Packet Page 42 of 793Attachment 2 Page 1 of 10

1 Solano County Is Not Prepared For Future Emergencies
Solano County Civil Grand Jury 2021-2022

I. SUMMARY

When a significant portion of a community experiences a large-scale disaster, residents trust that emergency responders have systems in place to coordinate their actions. Cities in Solano County have approved emergency response plans to support people within a specific jurisdiction.

However, disasters such as wildfires, hazardous spills, or earthquakes often impact properties across legal boundaries. A weakness in plans in one community can affect people in another.

Over the last decade, several agencies have presented studies and reports related to disaster prevention and fire protection to various county jurisdictions in Solano County. Those reports clearly described weaknesses and proposed solutions. Yet the realities have not changed. The Solano County Civil Grand Jury found that a reorganization of responsibilities at the county level would provide a centralized agency to coordinate emergency prevention, management decisions, and actions.

II. INTRODUCTION

Like all counties in California, Solano County is in an area subject to many natural disaster risks and vulnerabilities, including wildfires, droughts, earthquakes, and flooding. Since 2017 there have been eight Disaster Declarations in our county (four fires, two extreme weather, and two disaster declarations for one pandemic). Residents expect attention to prevention, protection, and mitigation of these hazards from their local government, yet many serious events do not observe legal boundary lines. City residents rely on their city departments, including police, fire, public works, and water treatment, for much of their protection. A patchwork of special districts, county departments, and individual property-owner initiatives provide these services for residents in unincorporated areas of Solano County.

A recent fire event demonstrated how a weakness in one section of the County sometimes impacts residents in other jurisdictions. The 2020 Sonoma-Lake-Napa Unit (LNU) fire spread rapidly from rural lands to threaten city-regions in the western portions of Vacaville and Fairfield and, ultimately, across Interstate 80. After receiving evacuation warnings, those leaving Fairfield faced gridlock because of Vacaville and Travis Air Force Base traffic, especially on Peabody and Vanden Roads. There is a documented need for more focused attention and funding for countywide planning, prevention, management, and coordination to better prepare for future events.

Unlike other counties in California, Solano County does not have one specific department to manage and coordinate emergency prevention, preparation, and mitigation activities throughout the county. Several departments including the Sheriff's Office, Department of Information Technology (DoIT), Resource Management/Public Works, and the County Administrator are involved, each having their own responsibilities. This year, the Solano County Civil Grand Jury investigated the current situation and the proposed solutions from past studies to evaluate the state of preparedness in Solano County to address future emergencies.

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2 III. METHODOLOGY

Interviewed:

Fairfield Fire Department personnel
Solano County Office of Emergency Services (OES) personnel Solano County Information Technology personnel
Solano County Sheriff’s Office personnel
Sonoma County Administrator Office personnel
Vacaville Fire Department personnel
Vacaville Fire Protection District personnel
Vallejo City personnel
Vallejo Fire Department personnel
Vallejo Police Department personnel

Reviewed:

After-Action Reports:
 Sonoma County: 2018 Tubbs Fire, 2020 Kincade Fire
 CalFire 2020 LNU Fire
 Solano County EOC 2020 LNU After Action Report and Improvement Plan  Solano County OES 2020 After-Action Report
California legislation:
 California Emergency Services Act, Government Code, Title 2, Chapter 7, 1970- 2021
 AB 38 Fire Safety, Defensible Space Inspection (2019)  SB 99 General Plans: safety element: emergency evacuation routes (2019) Joint Exercise of Powers of Agreement for Solano County Regional Radio Communications System Authority (Draft)
Emergency Operations Plans (EOPs) for all cities and Solano County,2022 versions.

LAFCO agendas, minutes, MSRs, and special reports:
 2014 LAFCO: Solano Fire Districts Municipal Service Review  2020 LAFCO: Fire Special Study of the four Solano Fire Protection Districts (aka Citygate report)
Solano County Documents:
 Board of Supervisors agendas and minutes
 Recommended and Adopted Budgets, 2021-22
 Fire Prevention Program Grant Applications
 Solano County Emergency Operations Plan, 2017
 Solano County Multi-Jurisdictional Hazard Mitigation Plans and annexes Solano County Civil Grand Jury Reports and Responses:
 2013 Suisun City Fire Protection District
 2015 Fire Protection: Communication Consolidation
 2015 Solano County Office of Emergency Services
 2016 Cordelia Fire Protection District
 2021 Wildfires on the Horizon, Solano Homes at Risk!
Sonoma County Department of Emergency Management, 2021-22 annual report.

Sonoma County Annual Adopted Budget, 2021-22.

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3 Maps:
 High-fire severity zones in Solano County
 CalFire Districts with State Responsibility Areas (SRAs)  Solano County Fire Prevention District boundaries
 Evacuation Annex, City of Benicia, 2019
 Evacuation zones and incident map, Sonoma County:
www.socoemergency.org/emergency/evacuation-zones
Newspaper Articles:
 https://www.pressdemocrat.com/article/news/sonoma-county-to-overhaul- emergency-management-program-following-wildfires/, August 18, 2018, Press Democrat - Sonoma County to overhaul emergency management program following wildfires
 https://www.pressdemocrat.com/article/news/sonoma-county-residents-confident- in-regions-emergency-preparedness-surve/, August 28, 2021, Press Democrat-- Sonoma County residents confident in region’s emergency preparedness, survey finds
 https://www.wintersexpress.com/city/local-officials-talk-actions-after-lnu-fires-to- improve-emergency-response, December 3, 2020 - Winters Express - Local Officials Talk Actions After LNU Fires to Improve Emergency Response  https://www.timesheraldonline.com/2021/01/18/committee-needs-public-input-for- solano-county-hazard-mitigation-survey/, January 18, 2021 - Times Herald - Committee needs public input for Solano County hazard mitigation survey  https://www.dailyrepublic.com/all-dr-news/solano-news/fairfield/solano-cities- county-cooperate-to-develop-hazard-mitigation-plan-that-includes-climate- change/comment-page-1/, August 8, 2021 - Daily Republic -Solano cities, county cooperate to develop hazard mitigation plan that includes climate change  https://www.dailyrepublic.com/all-dr-news/solano-news/fairfield/fairfield-suisun- city-officials-declare-state-of-emergency-due-to-virus-spread/comment-page-1/, March 18, 2020 - Daily Republic -Fairfield, Suisun City officials declare state of emergency due to virus spread
 https://www.thereporter.com/2020/03/25/coronavirus-vacaville-city-council- approves-local-emergency-declaration/
March 25, 2020 - Vacaville Reporter - Coronavirus: Vacaville City Council approves local emergency declaration

IV. STATEMENT OF FACTS

Over the past ten years, Solano County Civil Grand Juries and other agencies have issued many reports alerting public officials and residents about the need for better preparation for disasters and the inadequacy of fire protection in rural areas. Recommendations included fire district consolidation, better communications, and implementation of a shared, fully-staffed dispatch system. Most of the reports called for action, conveyed a sense of urgency and expressed a need for leadership at the county level to coordinate activities. A summary of these reports and their recommendations is shown below in Table 1.

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4 Table 1. Summary of Recommendations 2013 through 2022

Report Year, Agency and Title Fire District
Consolidation
Improved
Communications
Critical
Need/Sense
of Urgency
Umbrella
Leadership
Role for
County
2013 Solano County Civil
Grand Jury: Suisun Fire
Protection District
X X X
2015 Solano County Civil
Grand Jury: Fire Protection:

Communication Consolidation X X X X
2015 Solano County Civil
Grand Jury: Solano County
Office of Emergency Services X X
2016 Solano County Civil
Grand Jury: Cordelia Fire
Protection District
X X
2021 Solano County Civil
Grand Jury: Wildfires On the
Horizon, Solano Homes at
Risk!
X X X
2014 LAFCO: Solano Fire
Districts Municipal Service
Review X X X
2020 LAFCO: Fire Special
Study (aka Citygate report) of
the four Solano Fire Protection
Districts
X X X
2017 Solano OES (a division
of the Sheriff’s Office):

County Emergency Operations
Plan (online doc)
X X
2022 Solano County Multi-
Jurisdictional Hazard
Mitigation Plan (addresses
many potential hazards such as
wildfire, flood, earthquake,
climate change, and extreme
weather events.)
X X
2020 LNU Fire Solano County
Emergency Operations Center
After Action Report and
Improvement Plan
X X X
Packet Page 46 of 793Attachment 2 Page 5 of 10

5 The listed reports made various recommendations to address the identified issues. As of April 2022 attempts to address the shortcomings include:

 In 2021, the Board of Supervisors adopted a Resolution of Application to LAFCO to reorganize the Cordelia and Vacaville Fire Protection Districts and a portion of the Suisun Fire Protection District into a single district. LAFCO should be hearing the resolution sometime this year.

 Solano County and its cities are exploring adoption of a uniform communication system through a Joint Powers Agreement.

 The Solano County Fire Chiefs Association holds regular meetings to discuss common issues and solutions.

 The Office of Emergency Services (OES) received grants in November 2021 to establish a Countywide Fire Safe Council and hire a coordinator to support fire prevention efforts.

 Solano County and its cities adopted the revised Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) and its Annexes. This step augments Solano County’s ability to qualify for future grants.

 The Board of Supervisors is discussing a general fund tax increase to provide general county services such as adding fire protection and prevention and general government uses.

These actions indicate a continuing interest in addressing current weaknesses, although few solutions have been implemented.

No single office/department in Solano County is currently designated as responsible for tracking and resolving the issues identified in the reports listed above. Many California counties and larger cities have an identified Emergency Management Department with responsibility for coordination of prevention, preparation, mitigation, response and recovery activities related to large-scale emergencies and disasters. In 2018, the Tubbs Fire After-Action report in Sonoma County noted that 10 California counties had independent Emergency Management departments.

Based on recommendations in that report, Sonoma County made changes in their organization of county services related to emergencies, consolidating several responsibilities into a new department, providing a nearby example of how such a department functions. According to the 2019 Kincade Fire After-Action Report and Improvement Plan, “The County reorganized the Fire and Emergency Services Department, forming the Department of Emergency Management as an independent County department in July 2019, reporting to the County Administrator. The department is led by the Director of Emergency Management, who has the authorities of a Department Head.” This new department serves as the primary coordination point between cities and the county for emergency situations.

In the current fiscal year 2021-2022, Sonoma’s Department of Emergency Management (DEM) has eleven employees and a budget of $6.9 million. It receives 35% of its funding from the Packet Page 47 of 793Attachment 2 Page 6 of 10

6 General Fund. The department budget represents 0.7% of the total county budget. There are two full-time grant writers whose efforts have brought in up to $4 million per year in grants.

According to the Sonoma County Budget adopted in 2021-22, “The Department of Emergency Management leads and coordinates major countywide programs including community disaster preparedness, public education, government staff development, response planning, alert and warning, incident response management, and short-term recovery. The Department develops and sustains effective relationships with residents, County departments, cities, special districts, state and federal agencies, community-based organizations, and other allied stakeholder organizations.”

At the time of the 2017 Tubbs fire, Sonoma County had an emergency services division within another department. The County now reports that combining several existing positions into a single department has resulted in better coordination in four functional areas:

• Administrative Services - DEM is responsible for grants administration and provides the Department’s fiscal, human resources, logistics, and administrative services. • Emergency Coordination and Management - DEM is responsible for developing emergency response plans, training for County staff and Operational Area jurisdictions, maintaining the County’s Emergency Operations Center (EOC) facility/organization, and supporting the development of hazard mitigation strategies. • Community Preparedness - DEM develops individual, family, neighborhood, community, and private sector disaster preparedness through targeted outreach, public education, and engagement.
• Community Alert & Warning - DEM maintains the 24/7 communications technology, policies, training, and multi-jurisdictional coordination that enable the delivery of public warnings.

One local concern related to emergency planning mentioned in several interviews with the Solano County Civil Grand Jury is the state of publicized evacuation routes in most of Solano County. No city other than Benicia has included evacuation routes in their emergency plans.

During the 2020 Solano LNU Fire, many residents experienced gridlock on surface streets between cities while trying to follow evacuation orders.

The Sonoma County Kincade Fire After-Action Report published in 2020 included two findings that were not noted in any local After-Action document following the LNU fire but described a similar situation. They are:

• “A disconnect remains between the County, the OA (Operational Area), and local governments causing gaps in coordination and information-sharing.” • “The county does not have a functional evacuation plan and repopulation plan.”

By May 2021, the Sonoma County DEM was able to address both issues using current organizational structure. Sonoma County and incorporated cities established standardized evacuation zones and routes, taking into account the topography and traffic patterns in the region. Previously, evacuation zones had been different for each incident. Zones now are Packet Page 48 of 793Attachment 2 Page 7 of 10

7 specific, smaller neighborhood areas that remain constant, and residents are urged to learn their evacuation zones and be ready to go when an evacuation order is issued. The zones are compact; the city of Santa Rosa has over 25 zones. New maps show evacuation zones for unincorporated areas in Sonoma County as well as the incorporated communities. A system coordinated by DEM distributed Evacuation Packs through organized neighborhood groups and at county libraries to publicize the process. The packs are available in English and Spanish and include a personal emergency plan template, evacuation checklist, and tips for power shutoffs. During the recent fire events of 2021, residents received notifications specific to their zone number to alert them of potential dangers and when to get ready, if necessary, to evacuate.

In Solano County, the 2022 adoption of a revised County Multi-Hazard Mitigation Plan (MJHMP) represents a positive step toward countywide coordination. This update represents the first time all municipalities have joined with the County plan and provides the groundwork for qualifying for grant funding. The plan identifies 44 specific mitigations for Solano County in addition to specific actions for each local jurisdiction. These address all hazards with an estimated cost for each step. A steering committee of county emergency professionals and others oversaw the plan's development and made recommendations on key elements.

To illustrate the level of detail in the current plan, an example of a wildfire mitigation action is below:

Hazard
Type Mitigation
Type
Status Year Title/
Descriptio
n
Responsibl
e
Party
Est.

Cost
Est.

Benefit
Time
Fram
e
Priorit
y
Wildfir
e
Prevention,
Public
Education
&
Awareness
,
Emergency
Service

Pendin
g
202
1 Establish
egress
routes
from
Travis Air
Force
Base;
potential
routes
include
Walters
Road to
Hwy 12
Solano
County
Low-
Funded
under
existing
budget.

Can be
part of
existing
program
.

High-
Provide
immediat
e
reduction
of risk
exposure
for life
and
property.
1-3
years
High
Note: As a living document, project descriptions and actions in the table will be modified to reflect current conditions over time. We have included only a small part of the Public Draft of the Solano County Multi- Jurisdictional Plan.

With adoption of the MJHMP, Solano County and participating jurisdictions are now responsible for its implementation and maintenance. There is no department identified as a single point of responsibility for overall implementation.

V. FINDINGS AND RECOMMENDATIONS

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8 FINDING 1 – Solano County needs a countywide approach to Emergency Management to coordinate emergency planning and response activities before, during, and after a major disaster or emergency incident.

RECOMMENDATION 1 – Consolidate all existing Solano County emergency management, planning, and prevention services into one Department of Emergency Management, providing an umbrella to coordinate existing county and city functions related to emergency and disaster events.

FINDING 2 - There is a need for a coordinated city and countywide evacuation plan for Solano County.

RECOMMENDATION 2a – Develop compatible evacuation zones and routes throughout the county.

RECOMMENDATION 2b – Create public awareness of evacuation zones and routes.

COMMENT 1 - With the economy badly damaged by the COVID pandemic, those searching for solutions to address the emergency needs of our community need to look beyond new taxes, which could exacerbate the already fragile personal financial health of many Solano County residents. There are state and national financial sources for emergency prevention and preparedness which the County must thoroughly explore and implement first. Solano County must seriously consider hiring dedicated grant writers to provide the necessary funding to address emergency needs. Our neighbor, Sonoma County, faced similar issues and has hired grant writers whose work has since been instrumental in funding most of the changes and improvements to its emergency safety measures.

COMMENT 2 - More wildfires will occur locally in areas that cross district and city boundary lines. In interviews with fire chiefs, the Solano County Civil Grand Jury heard “Predictable is preventable” and “Someone has to be the parent.” As local rural fire districts struggle to maintain equipment and keep training current for volunteers and professional firefighters, their situations impact all areas of the county. With every new city annexation, the rural fire district losing the annexed area also loses property tax revenues. Although each affected fire district receives mitigation payments at the time of annexation, it will face a loss of regular income once those have ceased. A Solano County Department of Emergency Management, including dedicated grant writers, would take the lead in clarifying responsibilities between agencies and look for a long-term solution, using grant funds as appropriate to support the process.

COMMENT 3 - During an evacuation or a significant highway disruption, residents rely on the ability to move out of a dangerous area. Well-designed, safe roadways are essential to the process. In Solano County, several roads serve as alternate routes between cities when Interstate 80 is not available or has limited access, including Jepson Parkway and Columbus Parkway. As cities approve new developments along sections of those roads, the developers and cities reach agreements about the deadlines for completion of needed roadway improvements. Cities vary in their expectations. While some areas of these roads are improved early in the construction phase, other sections are not scheduled for improvement until a significant number of housing units are Packet Page 50 of 793Attachment 2 Page 9 of 10

9 completed. The Solano County Civil Grand Jury heard specific concerns in 2022 about traffic safety on Vanden Road near Canon Road, in Fairfield, and Columbus Parkway between Regents Park Drive and Benicia Road, in Vallejo. As the region moves to improve evacuation plans, jurisdictions should pay increased attention to deadlines for completion of these impacted roadways so the routes can handle traffic during an emergency.

REQUIRED RESPONSES

Solano County Board of Supervisors (All Findings)
Solano County Administrator’s Office (All Findings)
City Council and Manager (Finding 2)
Benicia
Dixon
Fairfield
Rio Vista
Suisun City
Vacaville
Vallejo

COURTESY COPIES

Solano County Sheriff
OES Director
City and District Fire Chiefs
Benicia
Dixon
Fairfield
Rio Vista
Suisun City
Vacaville
Vacaville Fire Protection District
Vallejo
Police Department Administration
Benicia
Dixon
Fairfield
Rio Vista
Suisun City
Vacaville
Vallejo
Solano County LAFCO
Sonoma County Department of Emergency Management Administration

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Agenda Item No: 7.

AGENDA REPORT
DATE:July 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Minute Action Approving Response to the 20212022 Grand Jury Report Entitled “An Operational Review of Solano County Library Services (SCLS)” RECOMMENDED ACTION
Approve the response letter to the Grand Jury.

STATEMENT OF ISSUE
The 20212022 Grand Jury issued a report entitled “An Operational Review of Solano County Library Services (SCLS).” In the report, there is one (1) finding and recommendation that the City of Fairfield needs to respond to in writing. The response requires City Council concurrence.

DISCUSSION
State law requires the City of Fairfield to respond to findings and recommendations contained in the 20212022 Solano County Grand Jury report by August 1, 2022. City staff has prepared their response and is asking council to approve the attached letter.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Council may choose to revise the attached letter, but postponing the concurrence of this response will result in noncompliance with State law and the August 1, 2022, deadline.

STAFF CONTACT
David Gassaway, Interim City Manager
(707) 4287398
[email protected]
COORDINATED WITH
Packet Page 52 of 793

Agenda Item No: 7.AGENDA REPORTDATE:July 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City Manager SUBJECT:Minute Action Approving Response to the 20212022 Grand Jury Report Entitled “AnOperational Review of Solano County Library Services (SCLS)”RECOMMENDED ACTIONApprove the response letter to the Grand Jury.STATEMENT OF ISSUEThe 20212022 Grand Jury issued a report entitled “An Operational Review of Solano County LibraryServices (SCLS).” In the report, there is one (1) finding and recommendation that the City of Fairfieldneeds to respond to in writing. The response requires City Council concurrence.DISCUSSIONState law requires the City of Fairfield to respond to findings and recommendations contained in the20212022 Solano County Grand Jury report by August 1, 2022. City staff has prepared their responseand is asking council to approve the attached letter.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONCouncil may choose to revise the attached letter, but postponing the concurrence of this response willresult in noncompliance with State law and the August 1, 2022, deadline.STAFF CONTACTDavid Gassaway, Interim City Manager(707) 428[email protected] COORDINATED WITH
City Attorney's Office, Public Works Department
ATTACHMENTS:

Description
Proposed Response Letter
20212022 Solano County Grand Jury Report Entitled "An Operational Review of Solano County Library Services (SCLS)"
REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 7/8/2022 2:59 PM
Packet Page 53 of 793

CITY MANAGER’S OFFICE

July 20, 2022

Honorable Wendy G. Getty
Presiding Judge of the Superior Court SENT VIA EMAIL
Solano County Superior Court
600 Union Avenue
Fairfield, CA 94533

Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: An Operational Review of Solano County Library Services (SCLS)

Honorable Judge Getty:

The following is the City of Fairfield’s response to the above-mentioned Grand Jury Report which was approved by the City Council on July 19, 2022:

Finding 6d – “Four locations have miscellaneous maintenance issues such as: electrical system and internet connectivity (Springstowne); air filtration in the building (Dixon); broken lights (Fairfield Cordelia); and poor parking lot lighting (Suisun City).”

Recommendation 6 – “SCLS leadership coordinate with appropriate library stakeholders1 to address maintenance, compliance, and safety issues. This includes obtaining funding and establishing a timeline for completion.”

City’s Response: Solano County has a lease with the City of Fairfield for the Fairfield -Cordelia library. The City of Fairfield will coordinate with Solano County Library Services to assess the broken lights that have been identified to determine the appropriate party to complete repairs, pursuant to the existing lease agreement between the City (landlord) and County (tenant).

The City of Fairfield is not the landlord for the Springstowne, Dixon, and Suisun City libraries, and therefore has no response to the finding or recommendations for these locations.

Packet Page 54 of 793Attachment 1 Page 1 of 2

Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: An Operational Review of Solano County Library Services (SCLS)
July 12, 2022

Page 2 ends

Please let me know if you have any questions.

Sincerely,

DAVID J. GASSAWAY
Interim City Manager

Attachment 1: Solano County Grand Jury letter dated 05/31/22 Attachment 2: Grand Jury Report - An Operational Review of Solano County Library Services (SCLS)

cc: Paul Kaushal, Director of PublicWorks
Packet Page 55 of 793Attachment 1 Page 2 of 2

2021-2022

AN OPERATIONAL REVIEW
OF

SOLANO COUNTY LIBRARY SERVICES (SCLS)

Packet Page 56 of 793Attachment 2 Page 1 of 18

- 2 -

An Operational Review of Solano County Library Services (SCLS) Solano County Civil Grand Jury 2021-2022

I. SUMMARY

Traditionally, libraries have been walk-in facilities providing access to a variety of media to support literacy, education, and personal development. Inasmuch as the Solano County Library Services (SCLS) had not been examined since 2011, the Solano County Civil Grand Jury investigated to determine how well they fared during the COVID-19 pandemic, and how they are currently operating.

The 2021-2022 Solano County Civil Grand Jury investigated several aspects of SCLS including the impact of technology and the pandemic on services and programs. Overall, the Civil Grand Jury found SCLS adapted well, integrating technology into their daily operations and continuing services during the pandemic. However, deficiencies in the following areas were identified:
facility maintenance, marketing and community outreach activities, data collection mechanisms, and maintaining updated information on public agencies operating within SCLS.

II. INTRODUCTION

In the last two years, COVID-19 dominated everyone’s lives, forcing an accelerated integration of technology into the daily operations of SCLS. The Solano County Civil Grand Jury examined how public libraries in the County are changing to meet their goals of supporting literacy and helping county residents access services and programs.

SCLS operates facilities in six of seven cities in the County. SCLS also operates the Solano County Law Library located on the third floor in the Hall of Justice in Fairfield. The independent Benicia library is not included in this review.

SCLS’s mission is “to spark curiosity, inspire creativity, and champion learning, by serving the community at our nine library locations throughout Solano County, and online 24/7 via our website and digital services.” The nine public library facilities operated by SCLS provide a growing variety of library services to county residents and are funded as outlined below.

The services and programs offered are supported by:
• Funding from property taxes
• A one-eighth of a cent voter-approved sales
tax dedicated to library services (Measure L)
• Private and public grants
• Awards from the California State Library
• Monetary gifts and donations received from
individuals, businesses, organizations, and
trusts

Source: Solano County Library Annual Report 2020-2021

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The County Fiscal Year (FY) 2021-2022 approved budget of $28,753,668 covered operating costs and funding for 129.23 full-time equivalent employees.

III. METHODOLOGY

Conducted site visits at nine SCLS library branches

Interviewed current and former Solano County Library administration and branch staff

Reviewed:

Documents
Solano County Annual Reports Fiscal Year (FY) 2019-2020 and FY 2020-2021 Solano County 2017-2018 Civil Grand Jury Report and File, Dixon Public Library District Financial Analysis
Solano County 2019-2020 Civil Grand Jury Report and File, Registry of Public Agencies Filing Process
Solano County FY 2021-2022 Recommended and Adopted Budgets Solano County Library Strategic Plan 2017-2022, April 4, 2017 Solano County Library Facilities Master Plan, March 7, 2021

Newspaper Articles
Vacaville Reporter Article by Nick Sestanovich, October 11, 2019, Dixon library board approves contract with county
Daily Republic Article by Amy Maginnis-Honey, August 2, 2021, New Library director shares thoughts about importance of libraries to communities Daily Republic Article by Katy St. Clair, September 26, 2021, Vaca library board agrees to boost year’s spending by 20%

Other Resources
Solano County Auditor-Controller Independent Special Districts Memorandum, May 12, 2021, regarding FY 2021-2022 GANN Appropriations Limit
California Constitution Article XIIIB
California Education Code sections 19100-19180
California Government Code section 7910
Solano County Code Article XIV. Solano County Public Library Transactions and Use Tax Sec. 11-313 Use of the taxes
Solano County Board of Supervisors Resolution No. 2011-294 adopted 11/22/2011 Solano County Board of Supervisors Ordinance No. 2011-1551 adopted 10/28/1997 Solano County Board of Supervisors Ordinance No. 2011-1724 adopted 11/22/2011

Websites
Solano County Library
Solano County Board of Supervisors’ Online Local Appointment Database accessed via the Boards, Commissions, and Committees Home Page on the Solano County website

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IV. STATEMENT OF FACTS

Solano County Library Services faced several major changes in a two-year period:
• In January 2020, the Dixon Library joined SCLS.
• In March 2020, SCLS was forced to reinvent its service delivery model in responding to COVID-19, ensuring library patrons continued access to multi-media resources during the “lock-down” months.
• In June 2021, the longtime Director of SCLS retired and a new Director was appointed effective July 2021.

Solano County Library Services (SCLS) are provided in nine facilities located in six of seven Solano County cities: Dixon (1), Fairfield (2), Rio Vista (1), Suisun City (1), Vacaville (2), and Vallejo (2). These libraries share common goals, basic services, and policies. Each also has the autonomy to react to the changing demands unique to the community they serve. SCLS also operates the Law Library in the Solano County Hall of Justice building.

To improve efficiency and meet the demands of patrons, SCLS began integrating technology into its service delivery model. In 2018, SCLS introduced Radio-Frequency Identification (RFID) and Automated Materials Handling (AMH). RFID and AMH technologies check in and sort library materials, supporting the effective use of staff resources and improving the accuracy of library patron accounts.

In addition to providing programs such as Adult Literacy and Storytime, there are technology- supporting innovations available to library patrons including:
• Wi-Fi Kits
• Video Games
• eBooks
• Audiobooks
• eMagazines
• Digital Content (Freegal Music, Libby, ArtistWorks, Tutor.com, Hoopla Digital, and Kanopy film streaming service, New York Times, and Consumer Reports)

Other items available to patrons for check-out include:
• Kits (Mental Health, including for teens, Blood Pressure, Diabetes, and Social Justice) • Musical Instruments
• DVDs and Blu-ray discs
• Board Games

SCLS conducted patron surveys to form its 5-Year Strategic Plan covering the period of 2017- 2022. These surveys revealed residents were unaware of the number of programs and services SCLS offers. One survey found that a significant percentage of library patrons did not know enough about the breadth of Library services available to rate their level of satisfaction.

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SCLS implemented the Student Access Card program to address the Youth Success strategy mentioned in their 5-Year Strategic Plan. The Student Access Card allows students to borrow up to three print items and access online library resources such as homework help from Tutor.com, digital books and audiobooks from Libby, and more. SCLS plans to expand the Student Access Card program to each school district within Solano County. The intent is to increase the number of youths accessing the services and resources provided by SCLS. SCLS currently partners with the Dixon Unified School District, Fairfield-Suisun Unified School District, Travis Unified School District, Griffin Technology-Academies (MIT/Vallejo), and the Vacaville Unified School District in this program.

SCLS demonstrated its ability to quickly adapt to the rapidly changing community needs in response to COVID-19. Calling on the technology-supported programs already in place to reinvent their services to support teachers, parents, students, and patrons was a vital community service and kept library staff employed. SCLS developed new methods for accessing and delivering library materials such as curbside delivery and Outdoor Storytime at some branch locations. SCLS made Wi-Fi kits available for checkout to support remote learning for students with limited or no access to Wi-Fi at home. In addition, SCLS eliminated fines. Curbside delivery was discontinued on July 18, 2021.

SCLS has a vast array of programs, services, and resources but lacks the benefit of a comprehensive data collection system to measure the popularity and effectiveness of its programs and services. The internal communication of data collection information, including walk-in traffic (daily gate count) is not consistently communicated between branches.

Attendance numbers for programs were provided to the Civil Grand Jury in aggregate form instead of specific to each location and program.

SCLS conducted several library facility assessments. Based on assessment findings, recommendations were incorporated into its March 7, 2021, Solano County Library Facilities Master Plan. Several recommendations remain outstanding.

SCLS is operating with 129.23 full-time equivalent employees and an annual budget of $28,753,668 during the Fiscal Year (FY) 2021-2022. In addition, SCLS received $440,319.67 from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to defray costs associated with COVID-19 responses.

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A. District Planning Zones

The Solano County Library Facilities Master Plan dated March 7, 2021, outlines five distinct planning zones based on customer mapping and political jurisdictions illustrated in the Facilities Chart and library map below. Each zone has unique local community needs, population growth rates, and space needs. All SCLS facilities are owned and maintained by either the County, the cities where the library resides, or a combination of school or library special districts.

Facilities planning identified a countywide deficit in library space, and with a growing population, the amount of space needed will increase. To satisfy current and future space needs, SCLS has recognized it will need to add new facilities and expand some existing ones.

Facilities Chart
Library
Planning
Zones
Branch Names Owner
Square
Footage (SF)
Year Built/
Remodeled
Facilities Master Plan
Recommendations
Dixon Dixon Public
Library
Dixon Public Library
District
8,000
1912
1957,1990 &
1992
Expand + Renovate @ 15,000
SF
Fairfield-
Suisun
Fairfield Civic
Center Library Solano County
30,000
1976
2003
Maintain + Update @ 30,000
SF
Fairfield Cordelia
Library City of Fairfield
15,600
2006
N/A
Maintain @15,600 SF
Suisun City
Library
Fairfield-Suisun Unified
School District
10,000
2008
N/A
Expand + Renovate @ 15,000
SF
Rio Vista Rio Vista Library City of Rio Vista
5,300
1995
2009
Update @ 5,300 SF
Vacaville Vacaville Cultural
Center Library
Vacaville Unified School
District/Library Special
District
25,200
1993
Expand + Renovate @ 33,500
SF
Vacaville Town
Square Library
Vacaville Unified School
District/Library Special
District
15,000
2005
N/A
Update @ 15,000 SF or
Expand + Renovate @ 25,000
SF
Vallejo John F. Kennedy
Library City of Vallejo
35,000
1970
2005
Renovate @ 35,000 SF
Springstowne
Library City of Vallejo
2,700
1956
1985 & 2007
Renovate/Refocus @ 2,700
SF or Relocate
No Zone
Assigned
Solano County
Law Library Solano County Not within the scope of the
plan
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Source: Solano County Library Facilities Master Plan

1. Dixon Planning Zone

• Dixon Public Library

The Dixon Library is one of the few remaining Carnegie Library buildings still operating as a library in the United States. It has been expanded and Packet Page 62 of 793Attachment 2 Page 7 of 18

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now the main library entrance is through the new addition and connected to the Carnegie space in an L-shaped configuration. This entrance is set back from a busy street and not easily visible.

Utilization of space is an issue. There is one small area provided for office work, accessible storage, employee breaks, and other non-public use.

There are no meeting or separate activity rooms available. The outside patio is used for some programs. Nearby property is available, but growth is on hold due to a lack of funds. There is interest in bringing a portable unit to house a Makerspace for the community. (Makerspace provides a collaborative space to create and explore science, technology, and art.) The basement is used for storage. There is a concern about air filtration and dampness in the basement. The roof has leaks.

This library joined SCLS early in 2020 with the Dixon Library Governing Board continuing to serve as the governing body. Shortly afterward, doors closed to the public due to Covid-19 restrictions. Community programs are now in place, but the full impact of joining SCLS is not completely understood.

The staff has not conducted the outreach efforts they would favor to inform newcomers and residents in new housing developments about available library services. In the past, staff participated in community events including the May Fair, Lamb Fair, and Dixon Tree Lighting.

Student Access Cards are in place. There is a Teen Advisory Board.

The Dixon Library served as a repository for photos, documents, and other materials about the community of Dixon. Those items are not part of the floating circulation system.

A 2011-2012 Solano County Civil Grand Jury Report titled Dixon Public Library District Financial Analysis, recommended that the Governing Board of Library Trustees coordinate with SCLS to determine the economic benefit and viability of joining SCLS. The Trustee’s response was that it required further analysis and discussion. Subsequently, in October 2019 the board unanimously voted to approve a memorandum of understanding (MOU) and contracted to shift managerial services to SCLS. Beginning in 2020 the county assumed administrative, operational, and staffing responsibilities.

As Dixon continues to grow, there is a concern about whether the library can provide sufficient space to serve the residents. The County Facilities Plan recommends expansion and renovation. Currently, there are water Packet Page 63 of 793Attachment 2 Page 8 of 18

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intrusion and Heating, Ventilation, and Air Conditioning (HVAC) issues.

In addition, there are Americans with Disabilities Act (ADA) compliance issues present in the public restrooms.

2. Fairfield-Suisun Planning Zone

SCLS recognized the development and growth of North Fairfield in their Facilities Master Plan and proposed a potential new third Fairfield library to serve Northeast Fairfield.

• Fairfield Civic Center Library

The Fairfield Civic Center Library has enough space to meet current and future patron demand. This library also has a Friends of the Fairfield Library used bookstore located near the entrance and a designated parking lot.

The Fairfield Civic Center has a large, designated children’s area with furniture specifically for the children donated by Solano First Five. Staff can show their creativity with an I Spy cabinet located near the desk with printed instructions on what to look for. The library provides access to an adjacent pond, which provides opportunities for picnicking, feeding ducks, and a family trip to the library.

Photo: Fairfield Civic Center Library Children’s Section. Child-size furniture donated by Solano First Five

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• Fairfield Cordelia Library

The Fairfield Cordelia Library is adjacent to a school and a park, allowing for class visits and programs such as Yoga in the Park and Storytime in the Park. The staff promotes the library and the services they offer at the Farmer’s Market and the annual Tomato Festival.

Meeting rooms are popular and often have a waiting list. This is partially attributed to the proximity to Solano Community College. Staff would like a bookmobile to increase access to library services within the community. Staff would like the community to be aware of available services such as musical instruments available for check-out up to three weeks without a fee, community newspapers, tech help for seniors, and online help every day from volunteers for homework on tutor.com.

Areas noted by staff needing improvement include adding glass doors to the guest study area to address noise, providing a larger room for Storytime, and fixing lights. The addition of doors and repair of lights are listed in the Facilities Master Plan.

• The Suisun City Library

The Suisun City Library was built in 2008 and simultaneously serves as a public library and an elementary school library. It is the newest facility in SCLS and was built to be expanded. A K-5 elementary school is located next door to the library enabling students to benefit from regular library visits and accessing library staff assistance. There are separate entrances for the public and student access.

Staff reported that they would like to see greater awareness of programs and services offered through SCLS such as Overdrive, Hoopla, and Digital Books, along with greater accessibility to services by utilizing a bookmobile.

There were no statistics available for walk-in patrons, however, staff estimated that walk-in numbers are down about one-third from last year. This library’s focus is the elementary school population.

There are no major maintenance issues at this time, but staff recommended improving parking lot lighting.

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3. Rio Vista Planning Zone

• Rio Vista Library

The Rio Vista Library is one of the smallest branches with little outdoor space available to use for programs. There is a small storage area and one indoor program meeting room which is used for library programs and community programs such as a flu shot clinic. A large monitor inside the library is used to identify and promote the wide variety of programs offered. A copier is available for public use that accepts credit cards and Apple Pay.

Rio Vista library staff are proactive in designing programs and events including a Lunch-at-the-Library program and a summer teen program with a pizza oven.

Many programs have returned since the original shutdown in 2020. The program schedule is revised quarterly based on attendance and usage.

The building is owned and maintained by the city. There is no room for expansion at the site. There is neither a dedicated parking lot for the library nor room to construct one. Most repairs and maintenance are done promptly; however, the staff is concerned about ongoing water damage from roof leaks.

The Rio Vista staff does local outreach with downtown businesses at events like the Farmer’s Market and speaks at local service clubs. The local Friends of the Library has an ongoing sales area near the front of the building.

4. Vacaville Planning Zone

The Vacaville Unified School District/Library District Governing Board serves as the governing board for all Vacaville Public Libraries.

• Vacaville Cultural Center Library

The Vacaville Cultural Center branch, built in 1993, has the highest circulation numbers in the system. Walk-in traffic had not returned to pre-Covid levels at the time of the Civil Grand Jury’s visit. During Covid, the staff suspected that the gate counting device was not providing accurate numbers and are investigating the situation. Some onsite programs have returned such as Storytime (outdoors when the weather permits), Vets Connect, and Afternoon Adventures.

This library is undersized for current patron demand. One small meeting room is insufficient to accommodate many programs, forcing library staff to find alternate spaces or limit attendance. The computer room is being remodeled to make it more accessible for general use rather than having a restrictive setup of computer stations; staff noticed that people tend to prefer using their own devices. A major Packet Page 66 of 793Attachment 2 Page 11 of 18

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building expansion anticipated to start in 2022 will include outside access to a large meeting room that could be used when the full library is closed. Other library sections are being moved around to make room for a larger New Book section.

Maintenance issues at this time include HVAC issues, water intrusion problems, and dated fixtures and furniture.

This branch is located in the City of Vacaville’s cultural center complex.

Operating a county-managed program in a Vacaville Unified Library District facility with facilities responsibilities of the complex shared between the Library Board and the City of Vacaville is unusual.

• Vacaville Town Square Library

An electronic directory greets patrons as they enter the facility identifying and promoting upcoming events and available resources.

Youth traffic to library resources has increased due to the new location of Buckingham Charter School near the Vacaville Town Square Library. The youth patrons have a dedicated large study room, with access to multi-media resources relevant to this population.

Storytime at this library is heavily attended, forcing this library to add an additional Storytime day to meet demand. The staff also share the responsibility of identifying staff picks for the recommended reading table.

The Vacaville Town Square library staff participates in community outreach and would like to create a centralized outreach/marketing committee.

The Vacaville Town Square library parking lot is a shared space with other local businesses. The City of Vacaville is exploring conceptual ideas to expand the existing Town Square and to better utilize and manage parking lots in the downtown area. It was expressed that this change has the potential to decrease parking spaces in the immediate vicinity of the library. A decrease in parking spaces in the immediate vicinity of the library will force library patrons to find parking offsite which raises safety concerns for both parents/caregivers with small children and the senior population.

The HVAC replacement funding was approved last year but no further information was provided to the Civil Grand Jury at the time of the interview.

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5. Vallejo Planning Zone
SCLS recognized the development and growth of North Vallejo in their Facilities Master Plan and recommended a new third Vallejo library to better serve this area.

• John F. Kennedy Library (JFK)
The John F. Kennedy Library is the most popular library in the county based on the total number of visitors. Pre-pandemic there were more than 6,000 visits per week. In 2019, this library served about 27,000 walk-in visitors per month and now serves about one-third of that number, mostly retired individuals.

There is a large meeting room the library shares with the City of Vallejo and three other small meeting rooms. The small meeting rooms usually have a waiting list and are fully used.

The John F. Kennedy Library is the only Solano County Library currently offering a Makerspace. In 2019, staff began operating The Makery, a well- designed space that offers the opportunity for building skills in media production, music creation, 3D designs, and 3D printing. The Makery reopened on February 15, 2022 and is accessible by either appointment or drop-in during regular program hours.

The John F. Kennedy Library has maintenance and compliance issues. These include pervasive HVAC issues that elicit many complaints, a broken elevator, and non-ADA compliant entrances impeding accessibility.

• Springstowne Library

The Springstowne Library is undersized to meet current patron demand. The staff has a “we’ll make it work” motto, as Springstowne has the highest number of visits and items borrowed per square foot of library space within SCLS. This facility is not currently on the AMH system based on a lack of space. The Facilities Master Plan recommends that SCLS either transition the facility into a focused service branch or relocate.

Springstowne is embedded in a residential neighborhood. Visibility remains a challenge due to the lack of signage identifying the library.

Historically, maintaining adequate staffing levels at the Springstowne Library has been challenging. At the time of the Civil Grand Jury’s site visit, one position was open for which they were interviewing candidates. Once that position is filled, they would be fully staffed. Direct observation by the Civil Grand Jury confirmed there is a need for two staff members at the front desk to support patrons needing help with electronic resources and printing.

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A request for a new HVAC system has gone unfulfilled. As a result, the Springstowne Library cannot be used as a designated cooling center. Other unresolved maintenance issues exist relating to the electrical system and internet connectivity.

6. Law Library
The Law Library in Solano County was established in 1891. In 1987, SCLS was contracted to operate the facility. It is open to the public and has a collection of books and electronic resources. Everyone may visit the Solano County Law Library, but checkout of materials is restricted to attorneys and judges. Library patrons may access the Ask the Law Librarian section from the library’s web page.

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B. Registry of Public Agencies

The California State Controller lists two entities in Solano County as Special Districts (See Table 1). These entities are subject to reporting under California Government Code section 53051 which requires a Registry of Public Agencies (Form SF-405) to be filed with the California Secretary of State and with the County Clerk of each county in which it maintains an office. This includes its original filing and any subsequent required updates.

The Civil Grand Jury requested the Registry of Public Agency filing documents for the Dixon Public Library District and the Vacaville Unified School Library District from the California Secretary of State and the Solano County Clerk. The lists obtained were inconsistent, incomplete, and/or significantly out-of-date (See Table 2).

The importance of properly maintaining a reporting requirement was addressed in a 2019-2020 Solano County Civil Grand Jury Report titled Registry of Public Agencies Filing Process. That report pointed out that the failure of the public agency to file and keep reporting up to date can be costly. An Agency may not receive protection under the Government Claims Act (Government Code § 810) if either no initial or amended statement is on file or if one is on file that does not materially conform to Government Code requirements.

Table 1 – California State Controller – Special Districts Raw Data for Fiscal Years 2019-2020 Entity Name Entity
ID
Entity
Type Activity County
Name City Zip
Dixon Public Library District 3851 SPD* Library Solano Dixon 95620 Vacaville Unified School Library
District 6600 SPD* Library Solano Vacaville 95688
*SPD: Special District

Table 2 – Comparison of Solano County Clerk vs California Secretary of State SF-405 Forms Agency Legal
Name
County
File
Date
State
File
Date
Comments
Dixon Unified
School District
Library District
8/29/79 7/24/86
3/20/06
’79 county, No State.
’86 state, No county.
’06 state, reporting a name change (most current form). Not reported to the county. No like forms were submitted to both governmental agencies.

Dixon Public
Library District
New legal name as of 3/20/06.

Vacaville Unified
School District
Library District
8/21/08
1/22/19
6/7/67
10/2/70
3/13/73
10/4/85
7/31/86
There is inconsistency in filing with the County and State. No like forms were submitted to both governmental agencies. The county 2019 form lists four members that are no longer serving and three hold other positions. The 1986 form is the most current on file with the state.

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V. FINDINGS AND RECOMMENDATIONS

FINDING 1 – The general public is unaware of all the programs, services, and special events that SCLS has to offer.

RECOMMENDATION 1 – SCLS create an Outreach and Marketing Team/Crew consisting of representatives from each library branch.

FINDING 2 – SCLS has currently partnered with several schools to implement the use of the Student Access Card program.

RECOMMENDATION 2 – SCLS expand the Student Access Card program to all schools in the county.

FINDING 3 – SCLS lacks the necessary data collection mechanisms to measure the effectiveness and attendance of programs and services offered specific to individual libraries.

RECOMMENDATION 3 – SCLS refine data collection mechanisms to measure the effectiveness of current programs and patronage at the branch level.

FINDING 4 – The visibility of the Dixon Library and the Vallejo Springstowne Library is inadequate for foot and street traffic.

RECOMMENDATION 4 – SCLS increases the visibility of the Dixon and Springstowne Library locations with external signage.

FINDING 5 – The City of Vacaville is planning changes to parking in downtown Vacaville, potentially decreasing the spaces used by Vacaville Town Square Library patrons in the immediate vicinity of the library.

RECOMMENDATION 5 – SCLS works with the City of Vacaville and other stakeholders to ensure sufficient, safe, and dedicated parking spaces for library patrons in the immediate vicinity of the library.

FINDING 6 - The SCLS Facilities Master Plan, nine site visits, and interviews revealed a variety of maintenance, compliance, and safety issues.

a. Five locations have HVAC operating issues warranting replacement. (Springstowne, Vacaville Town Square, Vacaville Cultural Center, Dixon, and John F.

Kennedy)

b. Two locations have ADA compliance issues including non-compliant public restrooms (Dixon), a broken elevator, and entrances impeding accessibility (John F.

Kennedy).

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c. Three locations have water intrusion problems, [e.g., leaks in roof and dampness]. (Dixon, Rio Vista, and Vacaville Cultural Center)

d. Four locations have miscellaneous maintenance issues such as: electrical system and internet connectivity (Springstowne); air filtration in the building (Dixon); broken lights (Fairfield Cordelia); and poor parking lot lighting (Suisun City).

RECOMMENDATION 6 – SCLS leadership coordinate with appropriate library stakeholders 1 to address maintenance, compliance, and safety issues. This includes obtaining funding and establishing a timeline for completion.

FINDING 7 - Updated Registry of Public Agencies forms for the Dixon Public Library District and Vacaville Unified School District/Library District have not been recorded with the Secretary of State and the County Clerk per Government Code section 53051.

RECOMMENDATION 7 – The governing boards of the two special districts comply with Government Code requirements for timely and accurate reporting of changes.

COMMENTS

1. SCLS would benefit from creating an improved communication system, so all branches are working in unison, operating with the same information, and understanding of goals, mission, and vision.

2. All branches need enhanced marketing using internal and external communications. Library patronage would likely increase if the county residents were aware of all the resources the SCLS has to offer. Additionally, the community would have benefitted from broader marketing of the supportive services put in place in response to COVID-19.

3. If there was one upside to the pandemic, SCLS experienced an increase in digital circulation after years of trying. With such a vast array of online programs and services available for all ages, SCLS should look to find ways, such as an Outreach Team, to inform Solano County residents of all that the County libraries have to offer.

4. Due to another Covid surge in January 2022, SCLS issued a statement on its website homepage stating: “For the health and safety of library users and staff, all indoor programs/classes/trainings have been temporarily suspended at all branch locations through February 15, 2022. Indoor programming will resume February 16, 2022.” However, in- person visits were allowed at this time, which was not clearly communicated on the website, causing some confusion.

1 Appropriate Stakeholders – include SCLS, Solano County Board of Supervisors, building owners, governing boards & commissions, municipalities, Library Special Districts, and Unified School Districts.

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5. Small libraries like Rio Vista, Springstowne, and Dixon have done a remarkable job of keeping up with services within their space limitations.

6. Early in our review, the SCLS website information about governance, especially for those branches with their own Special District status (Dixon and Vacaville) was difficult to find and not transparent. It was difficult to find minutes, budgets, and MOU information quickly on any website. In the case of Dixon, the minutes posted were very sparse and did not contain sufficient supporting documentation. However, during the course of the Civil Grand Jury’s review, SCLS began updating this information. We anticipate that SCLS will maintain the accuracy of the information in the governance sections of their website moving forward.

REQUIRED RESPONSES

Director of Solano County Library Services (All Findings) Dixon Public Library District (Findings 4, 6a, b, c, d, 7) Fairfield-Suisun Unified School District (Finding 6d)
Vacaville Unified School District/Library Special District (Findings 5, 6a, c, 7) City of Fairfield (Finding 6d)
City of Rio Vista (Finding 6c)
City of Vacaville (Finding 5)
City of Vallejo (Findings 4, 6a, b, d)

COURTESY COPIES

Solano County Administrative Officer
Solano County Board of Supervisors
Solano County Library Services Branches

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Agenda Item No: 8.

AGENDA REPORT
DATE:July 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Minute Action Approving Response to the 20212022 Grand Jury Report Entitled “Effective Emergency Response Needs City and County Support” RECOMMENDED ACTION
Approve the response letter to the Grand Jury.

STATEMENT OF ISSUE
The 20212022 Grand Jury issued a report entitled “Effective Emergency Response Needs City and County Support.” In the report, there is one (1) finding and recommendation that the City of Fairfield needs to respond to in writing. The response requires City Council concurrence.

DISCUSSION
State law requires the City of Fairfield to respond to findings and recommendations contained in the 20212022 Solano County Grand Jury report by September 27, 2022. City staff has prepared their response and is asking council to approve the attached letter.

STAFF CONTACT
David Gassaway, Interim City Manager
(707) 4287398
[email protected]
COORDINATED WITH
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Agenda Item No: 8.AGENDA REPORTDATE:July 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City Manager SUBJECT:Minute Action Approving Response to the 20212022 Grand Jury Report Entitled“Effective Emergency Response Needs City and County Support”RECOMMENDED ACTIONApprove the response letter to the Grand Jury.STATEMENT OF ISSUEThe 20212022 Grand Jury issued a report entitled “Effective Emergency Response Needs City andCounty Support.” In the report, there is one (1) finding and recommendation that the City of Fairfieldneeds to respond to in writing. The response requires City Council concurrence.DISCUSSIONState law requires the City of Fairfield to respond to findings and recommendations contained in the20212022 Solano County Grand Jury report by September 27, 2022. City staff has prepared theirresponse and is asking council to approve the attached letter.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONCouncil may choose to revise the attached letter, but postponing the concurrence of this response willresult in noncompliance with State law and the September 27, 2022, deadline.STAFF CONTACTDavid Gassaway, Interim City Manager(707) 428[email protected] COORDINATED WITH
City Attorney's Office, Finance Department, Fire Department ATTACHMENTS:

Description
Proposed Response Letter
20212022 Solano County Grand Jury Report Entitled "Effective Emergency Response Needs City and County Support"
REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 7/11/2022 4:58 PM
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CITY MANAGER’S OFFICE

July 20, 2022

Honorable Wendy G. Getty
Presiding Judge of the Superior Court SENT VIA EMAIL
Solano County Superior Court
600 Union Avenue
Fairfield, CA 94533

Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: Effective Emergency Response Needs City and County Support

Honorable Judge Getty:

The following is the City of Fairfield’s response to the above-mentioned Grand Jury Report which was approved by the City Council on July 19, 2022:

Finding 2 – “The lack of a consolidated digital communication system in Solano County hampers effective firefighting efforts.”

Recommendation 2 – “The Board of Supervisors broaden efforts to fund and promote the establishment of a modern digital county-wide emergency communications system.”

City’s Response: We agree with this finding. Communications in Solano County continue to be a challenge and a major firefighter safety issue. Discussions have started on a consolidated dispatch center to prevent delays in emergency response and reduce risk to life and property loss.

Finding 3 – “Although law enforcement and fire departments throughout the county have been working to establish a JPA to develop a consolidated communications system, there is little support from the county to finalize the efforts.”

Recommendation 3 – “Expedite JPA agreement within the county and develop a plan to move forward.”

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Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: Effective Emergency Response Needs City and County Support
July 12, 2022

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City’s Response: Turnover at each agency has delayed the process. A single point of coordination could help expedite the process.

Finding 4 – “A county fire department is needed to serve the unincorporated areas of Solano County.”

Recommendation 4 – “Solano County establish a county-wide fire department to serve the unincorporated areas of Solano County.”

City’s Response: We agree with this finding. The current model of rural fire districts has led to a lack of modernization of the fire service in rural Solano County. As cities have continued to try to modernize and keep up with modern-day standards, the lack of available funding and resources has left the districts at a great disadvantage. Solano County is the obvious choice to take on the responsibility of providing rural protection under the direction of a single point of leadership which would create consistency and greater cooperation between the cities and rural areas.

Finding 5 – “Funding from Proposition 172 has not been equitably distributed within the public safety entities.”

Recommendation 5 – “Board of Supervisors and cities within the county reprioritize the distribution of funds garnered from Proposition 172 ensuring that it is distributed more equitably to include fire safety.”

City’s Response: Currently the City of Fairfield applies all of Prop 172 to the police department.

It is important to point out that the City has many funding sources that fund public safety. The police and fire department FY2023 budgets represent 43% and 21% of the genera l fund respectively. If the City were required to adjust the distribution of Prop 172 funds it would most likely not impact the overall budgets of these departments as the other funding sources would be adjusted to accommodate.

Finding 6 – “Only two agencies involved in the LNU fire produced after-action reports.”

Recommendation 6 – “Solano County and cities within the county require all responding emergency agencies using public funding to produce after-action reports.”

City’s Response: We disagree with this finding. The Fairfield Fire Department only served in the role of mutual aid partner during the LNU incident. It is our understanding that an after -action Packet Page 77 of 793Attachment 1 Page 2 of 3

Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: Effective Emergency Response Needs City and County Support
July 12, 2022

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report should be filed by the host agency. Eventually, the fire did progress to our city’s borders, but at that point it had become a statewide incident. Fairfield Fire Department took the lead and ran point by providing the facilitator and performed information -gathering for the countywide debrief mentioned in this report.

Please let me know if you have any questions.

Sincerely,

DAVID J. GASSAWAY
Interim City Manager

Attachment 1: Solano County Grand Jury letter dated 06/24/22 Attachment 2: Grand Jury Report – Effective Emergency Response Needs City and County Support

cc: Matt Luckenbach, Fire Chief
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2021-2022

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Effective Emergency Response Needs City and County
Support
Solano County Civil Grand Jury 2021-2022

I. SUMMARY

“Chaos!” is how some firefighters described the first hours of the LNU fire (August 2020) as it jumped county lines and began its trek into Solano County. The Solano County Civil Grand Jury learned that the “Chaos” came from various failings as firefighters rushed to stop the inferno’s progress. The problems went from difficulty communicating between the multiple firefighters trying to answer the call to some firefighters turning off their radios.

Communication begins with knowing with whom to communicate and what to communicate.

The question “who are you going to call?” must be peremptory to those responsible for emergency communication. During the LNU fire, first responders did not know with whom to communicate, did not have leadership direction, and did not have crucial communication technology. These failings caused critical agencies to be caught off guard in Solano County. In the extreme and rapidly changing fire conditions, the responders were vulnerable and almost entirely on their own.

Failure of the first responders to set up an incident command post that would have coordinated firefighting efforts exacerbated communication failures. Instead, as one fire chief described it, the first ones on the scene did their own thing and started evacuation efforts. Others complained that they lost two hours of valuable time because no one was in charge (there was no incident command center). To make matters worse, once the emergency was over, the various fire districts met to “debrief.” Some experienced frustration because instead of looking for the issues and finding ways to make sure they were never repeated, the firefighters spent the time congratulating themselves on the fine job they had done. Except for two departments, no others filed after-action reports. Almost every firefighter who spoke to the Civil Grand Jury expressed that there tend to be fiefdoms among the fire districts in Solano County, so when trying to respond to fire incidents, everyone has to tread lightly to avoid offending anyone. The price of such caution is the safety of the community.

II. INTRODUCTION

Fires in California have become more frequent and ferocious. California no longer has a fire season—fire is a year-round threat. It has become imperative that all fire districts and departments within our county work together to effectively and efficiently fight the fires and protect Solano County. In light of the ferocity of recent fires in California, the Solano County Civil Grand Jury investigated the procedures taken to protect the county and the lessons learned.

III. METHODOLOGY

Interviewed:

Fairfield Fire Department Administration
Solano County Sheriff’s Office/Office of Emergency Services (OES) Administration Packet Page 80 of 793Attachment 2 Page 2 of 12

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Solano County Information Technology Administration
Solano County Sheriff’s Office Administration
Sonoma County Administration
Vacaville Fire Department Administration
Vacaville Fire Protection District Administration
Vallejo City Administration
Vallejo Fire Department Administration
Vallejo Police Department Administration

Reviewed:

National Emergency Communications Plan (September 2019) After-Action Reports:
 Sonoma County: 2018 Tubbs Fire, 2020 Kincade Fire
 CalFire 2020 LNU Fire
 Solano County EOC 2020 LNU After Action Report and Improvement Plan  Solano County OES 2020 After-Action Report
California legislation:
 California Emergency Services Act
 AB 38 Fire Safety, Defensible Space Inspection (2019)  SB 99 General Plans: safety element: emergency evacuation routes (2019) Joint Exercise of Powers of Agreement for Solano County Regional Radio Communications System Authority (Draft)
Emergency Operations Plans (EOPs) for all cities and Solano County, revised 2022 versions.

LAFCO agendas, minutes, Municipal Service Reviews (MSR), and special reports:
 2014 LAFCO: Solano Fire Districts Municipal Service Review  2020 LAFCO: Fire Special Study (aka Citygate report) of the four Solano Fire Protection Districts
Solano County Board of Supervisors agenda 4/26/22
Solano County Documents:
 Board of Supervisors agendas and minutes
 Recommended and Adopted Budgets, 2021-22
 Fire Prevention Program Grant Applications
 Solano County Multi-Jurisdictional Hazard Mitigation Plans and annexes Solano County Civil Grand Jury Reports and Responses:
 2013 Suisun City Fire Protection District
 2015 Fire Protection: Communication Consolidation
 2015 Solano County Office of Emergency Services
 2016 Cordelia Fire Protection District
 2021 Wildfires on the Horizon, Solano Homes at Risk!
Sonoma County Department of Emergency Management, 2021-22 annual report.

Sonoma County Annual Adopted Budget, 2021-22.

Maps:
 High-fire severity zones in Solano County
 CalFire Districts with State Responsibility Areas (SRAs)  Solano County Fire Prevention District boundaries
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 Evacuation Annex, City of Benicia 2019:
 Evacuation zones and incident map, Sonoma County:
www.socoemergency.org/emergency/evacuation-zones
Newspaper Articles:
 https://www.pressdemocrat.com/article/news/sonoma-county-to-overhaul- emergency-management-program-following-wildfires/, August 18, 2018, Press Democrat - Sonoma County to overhaul emergency management program following wildfires
 https://www.pressdemocrat.com/article/news/sonoma-county-residents-confident- in-regions-emergency-preparedness-surve/, August 28, 2021, Press Democrat-- Sonoma County residents confident in region’s emergency preparedness, survey finds
 https://www.wintersexpress.com/city/local-officials-talk-actions-after-lnu-fires- to-improve-emergency-response, December 3, 2020 - Winters Express - Local Officials Talk Actions After LNU Fires to Improve Emergency Response  https://www.timesheraldonline.com/2021/01/18/committee-needs-public-input- for-solano-county-hazard-mitigation-survey/, January 18, 2021 - Times Herald - Committee needs public input for Solano County hazard mitigation survey  https://www.dailyrepublic.com/all-dr-news/solano-news/fairfield/solano-cities- county-cooperate-to-develop-hazard-mitigation-plan-that-includes-climate- change/comment-page-1/, August 8, 2021 - Daily Republic -Solano cities, county cooperate to develop hazard mitigation plan that includes climate change  https://www.dailyrepublic.com/all-dr-news/solano-news/fairfield/fairfield-suisun- city-officials-declare-state-of-emergency-due-to-virus-spread/comment-page-1/, March 18, 2020 - Daily Republic -Fairfield, Suisun City officials declare state of emergency due to virus spread
 https://www.thereporter.com/2020/03/25/coronavirus-vacaville-city-council- approves-local-emergency-declaration/
March 25, 2020 - Vacaville Reporter - Coronavirus: Vacaville City Council approves local emergency declaration
Websites
 https://www.alertmedia.com/blog/after-action-report (2019-103.pdf)  https://www.congress.gov/bill/106th-congress/senate-bill/800  https://abc7news.com/colorado-fire-big-sur-monterey-county-california- wildfires/11500438/
 https://abc7news.com/colorado-fire-big-sur-monterey-county-california- wildfires/11500438/
 https://www.pressdemocrat.com/article/news/sonoma-county-to-overhaul- emergency-management-program-following-wildfires/
 August 18, 2018, Press Democrat - Sonoma County to overhaul emergency management program following wildfires
 https://www.pressdemocrat.com/article/news/sonoma-county-residents-confident- in-regions-emergency-preparedness-surve/
 August 28, 2021, Press Democrat-- Sonoma County residents confident in region’s emergency preparedness, survey finds
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 https://www.wintersexpress.com/city/local-officials-talk-actions-after-lnu-fires- to-improve-emergency-response
 https: www.justiceclearinghouse.com
 https://www.alertmedia.com/blog/after-action-report/  www.nwcg.gov
 https://haggertyconsulting.com
 https://:Rasmussen.answers.com
 https://sfdem.org
 December 3, 2020 - Winters Express - Local Officials Talk Actions After LNU Fires to Improve Emergency Response
 https://www.timesheraldonline.com/2021/01/18/committee-needs-public-input- for-solano-county-hazard-mitigation-survey/
 January 18, 2021 – Vallejo Times Herald - Committee needs public input for Solano County hazard mitigation survey
 https://www.dailyrepublic.com/all-dr-news/solano-news/fairfield/solano-cities- county-cooperate-to-develop-hazard-mitigation-plan-that-includes-climate- change/comment-page-1/
 August 8, 2021 - Daily Republic -Solano cities, county cooperate to develop hazard mitigation plan that includes climate change
 https://www.dailyrepublic.com/all-dr-news/solano-news/fairfield/fairfield-suisun- city-officials-declare-state-of-emergency-due-to-virus-spread/comment-page-1/  March 18, 2020 - Daily Republic -Fairfield, Suisun City officials declare state of emergency due to virus spread
 March 25, 2020 - Vacaville Reporter - Coronavirus: Vacaville City Council approves local emergency declaration
 https://www.thereporter.com/2020/03/25/coronavirus-vacaville-city-council- approves-local-emergency-declaration/

IV. STATEMENT OF FACTS

The most alarming failure during the LNU fire was that an Incident Command Post (ICP) was not established in Solano County immediately after the blaze crossed county borders. According to at least one firefighter, “the first person on the scene of a multi-company incident, no matter what rank, is directed to establish command.” The ICP, a key feature in the US National Incident Management System (NIMS), is a standardized approach to emergency response command, control, and coordination and should be set up immediately. It provides a common hierarchy for responders allowing multiple agencies to be more effective. Originally, it was established to address the lack of coordination, communication, planning, and valuable and timely intelligence.

NIMS also enhances the firefighters’ ability to predict and react to fire behavior. Responders to the LNU fire complained that failure to establish an Incident Command Post in a timely fashion wasted approximately two to four hours of valuable time after the fire entered Solano County.

When the Solano County Civil Grand Jury tried to establish who was responsible for setting up the Incident Command Post, two different agencies were mentioned: the Vacaville Fire Protection District and CalFire (which was busy fighting a fire in a nearby county). Firefighters interviewed indicated that although CalFire is usually responsible for setting up the ICP during wildfires, the first fire chief on the scene takes on that responsibility until CalFire can respond.

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At approximately 10:30 pm, the Fairfield Fire Department personnel received a warning from the Benicia Fire Department personnel that the fire was coming. Finally, between three to four the next morning, CalFire arrived and established the Incident Command Post.

The use of multiple radio communication systems meant not all responding departments and districts could communicate with each other. Some responders carry up to three radios for communication with various responding agencies. Firefighters who responded to Civil Grand Jury questions indicated that fire departments would benefit from multi-band handsets.

Firefighters identified the ineffective current communication system and the lack of a universal county-wide system as the areas in dire need of improvement before the next disaster. Most of the county emergency services, except for Benicia and Vallejo, still use an analog platform for their communication needs; although there is a digital platform supported by the county for communications. The lack of coordination means that, in some instances, firefighters carry as many as three radios to keep in touch with all first responders involved in an incident. In Vallejo, some emergency responders use digital radios (which align with Contra Costa County) and use iPads and cell phones to avoid jamming communications.

The frequency and ferociousness of the fires that have raged across California for the past decade have emphasized the importance of having the ability to communicate and establish timely command and control at the scene of an emergency. Title XVIII of the Homeland Security Act of 2002 (6 United States Code 101 et seq.), as amended, calls for DHS (Department of Homeland Security) to develop the NECP (National Emergency Communications Plan) in coordination with stakeholders from all levels of government and the private sector. DHS updated the plan in 2014.

To address communication shortfalls, the United States Congress directed the DHS Office of Emergency Communications (in 2018, renamed the Emergency Communications Division) within the Cybersecurity and Infrastructure Security Agency (CISA) “to develop and periodically update the NECP.” The second and most recent update (September 2019) of the plan states “numerous after-action reports and national assessments have revealed, there are still communications deficiencies that affect the ability of responders to manage routine incidents and support responses to natural disasters, acts of terrorism, and other incidents.”

The NECP vision for the future state of emergency communications is:
“To enable the Nation’s emergency response community to communicate and share information securely across communications technologies in real time, including all levels of government, jurisdictions, disciplines, organizations, and citizens impacted by any threats or hazards event.”

It sets six goals for emergency communication:

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Goal 1: Governance and Leadership: Develop and maintain effective emergency communications governance and leadership across the Emergency Communications Ecosystem Goal 2: Planning and Procedures: Develop and update comprehensive emergency communications plans and procedures that address the evolution of risks, capabilities, and technologies across the Emergency Communications Ecosystem Goal 3: Training, Exercises, and Evaluation: Develop and deliver training, exercise, and evaluation programs that enhance knowledge and target gaps in all available emergency communications technologies
Goal 4: Communications Coordination: Improve effective coordination of available operable and interoperable public safety communications capabilities for incidents and planned events Goal 5: Technology and Infrastructure: Improve lifecycle management of the systems and equipment that enable emergency responders and public safety officials to share information efficiently and securely
Goal 6: Cybersecurity: Strengthen the cybersecurity posture of the Emergency Communications Ecosystem (National Emergency Communications Plan, September 2019, p. ES-1)

In 2015, Benicia hired a new police chief. When he arrived, he found that Benicia had an obsolete communication system. Officers could not effectively transmit back and forth with dispatch. The elements also affected the system—if the weather was bad, the transmission was worse. The Solano County Law Enforcement Administrators Association agreed to work together to move towards improving the county’s communication system. Benicia and Vallejo (both fire and police) followed Alameda and Contra Costa Counties’ lead and contracted with East Bay Radio Communications System Authority (EBRCSA) and implemented a modern digital communications system.

Three years ago, taking matters into their own hands, fire and law enforcement agencies from all seven cities as well as the Sheriff’s Office began a push to form a Joint Powers Agreement (JPA) in Solano County similar to the one in Alameda and Contra Costa County. Benicia took the lead and hired a consultant on behalf of the seven cities and the Sheriff’s Office to conduct a study on the issue of consolidating emergency communications.

On January 1, 2021, Benicia, Dixon, Fairfield, Rio Vista, City of Suisun, Vacaville, Vallejo, and Solano County started the process of forming a Joint Powers of Authority and began drafting a Joint Powers Agreement (JPA) specifically to address communication issues within the county.

It proposed a unified county communication system.

The recitals for the JPA draft include: (There was no recital 1. listed)

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2. WHEREAS, the Parties have a common powers, under their sovereign and police powers, to plan design, finance, construct, operate, and maintain public safety radio communication systems: and

3. WHEREAS, the Parties have determined that the public interest will be served by the joint exercise of these common powers through this agreement to create a Solano County regional radio communications system to serve all citizens of the Parties; and

4. WHEREAS, the Parties recognize the benefit of a joint effort to develop, implement, and subsequently operate and maintain such a centralized system that coordinates the use of publicly possessed radio channels utilizing a P-25 compliant (or equivalent) communications system; and

5. WHEREAS, the Parties recognize that the SCRRCS (Solano County Regional Radio Communications System Authority) will have regional consequences beyond the geographic boundaries of the Parties which will encourage participation by other governmental agencies and enhance services to their residents; and

6. WHEREAS, the development, operation and maintenance of a centralized system is more efficient, better serves the Parties and citizens of Solano County and bordering regions, and provides an opportunity for the Parties to collectively negotiate future contracts with third-party venders. (Joint Exercise of Powers Agreement for the Solano County Regional Radio Communications System Authority draft 2021 p.1)

The purpose and method of the JPA draft include:

1. acquiring real, personal, and intangible property, and

2. providing hardware, software, services, and other items necessary and appropriate to establish, operate, and maintain a regional/centralized P-25 compliant (or equivalent) communications system for the benefit of the Parties (the “Backbone”); and

3. providing a forum for the Parties and other interested entities to discuss, study, develop and implement recommendations of mutual interest regarding public safety communications operations and related matters; and

4. providing access to the Solano County Regional Radio Communication System (“System”) via license or contract to other governmental and private entities. (Joint Exercise of Powers Agreement for the Solano County Regional Radio Communications System Authority draft 2021 p.3-4)

It should be understood that the JPA examined here is a draft and is subject to change.

Seven years ago, the Solano County Civil Grand Jury filed a report that indicated “Fire communication consolidation will improve public safety.” The report went on to recommend the implementation of a fire communications consolidation to enhance public safety. The Solano County Board of Supervisors response to the recommendation was:

“The Board of Supervisors agrees with the finding. Fire communication consolidation has been shown in other jurisdictions to reduce response times and, if implemented throughout Solano County, would simplify the current fire mutual callout process.”

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“The recommendation has not been implemented, but may be in the future. A complete consolidation of fire communications in Solano County will take a commitment and effort on the part of all agencies with fire services. At this time, the independent fire protection districts of Suisun City, Cordelia, Vacaville and Montezuma and the two cities of Dixon and Rio Vista use Solano County dispatch with respect to fire communications. Transitioning the remaining fire agencies (municipalities) to the same consolidated system is feasible, but requires separate operational and independent agency commitments.”

Although the Board of Supervisors agreed with the recommendation and recognized the importance of a consolidated communication system, it did not commit to rectifying the situation. The NECP recognizes that “Communications investments are among the most significant, substantial, and long-lasting capital expenditures that public safety agencies make.” This may account for the Board of Supervisors’ slow implementation of the 2015 Solano County Civil Grand Jury recommendation.

At the April 26, 2022, Solano County Board of Supervisors’ meeting, the County Administrator recommended they “Receive a presentation and provide direction to staff on allocating $1,900,000 in state revenue provided to Solano County for wildfire prevention efforts.” Approximately $1.2 million of that money is earmarked for the “acquisition of radio equipment required for radio interoperability.” It could cost as much as $30 million to convert the county communication systems to one universal system.

Efforts to advise the public during an emergency depended on a proactive population. Solano County has two methods of alerting the public during emergencies: Alert Solano (Everbridge) and Nixle. Unfortunately, the systems were dependent on the public to sign up for the service.

During LNU, much of the effort to alert the public involved individuals going door to door. The county has upgraded its alert system with a wireless emergency alert that goes to all cellphones in a designated area, not just those who have subscribed. Solano County can learn a lesson from Sonoma County, which has developed a multi-pronged process alerting the public during an emergency. Sonoma County’s process also includes pre-training the public on emergency procedures. The process includes organizing neighborhood meetings which include instructions in Spanish. The county also provides kits that outline evacuation routes.

Almost all fire department personnel interviewed felt that the county needs a “county” fire department to better address incidents in unincorporated areas and update leadership. Currently, individual fire protection districts (which depend heavily on volunteers) and CalFire protect the unincorporated areas in Solano County. However, as fires in northern California intensify, the number of fire volunteers is diminishing. During the LNU, CalFire was busy addressing blazes in other parts of Northern California and was spread so thin that it could not immediately respond to the inferno threatening Solano County. Further, the unincorporated area spreads far and wide, stretching from the borders of Vallejo to the far reaches of Rio Vista. The prevailing opinion of firefighters that the Civil Grand Jury interviewed is that a county fire department will resolve some of the problems. They also went on to say that some of the current leadership within the firefighting community refuse to change and accept more modern technology and its advantages in fighting fires.

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On November 2, 1993, California voters enacted Proposition 172, which established a permanent one-half-cent sales tax to maintain local public safety functions in cities and counties. According to a November 14, 2021, Daily Republic article, few of the dollars generated by Proposition 172 went towards fire safety. The article continues saying “County-controlled Proposition 172 funds go to the Sheriff’s Office, the District Attorney’s Office and the Probation Department.” The Civil Grand Jury interviewed fire chiefs throughout the county and they all stated that they did not receive any Proposition 172 funds for fire safety. However, according to the Daily Republic Dixon and Vallejo confirmed that they have used Proposition 172 funds to support their fire departments.

After-action reports are essential tools for reviewing performance and results when an emergency occurs. When the Governor declares a “State of Emergency,” there is a state mandate to submit an after-action report to Cal OES. When multiple entities participate in the incident, as was the case in the LNU fire, each entity plays a role and must be accountable for its part in the incident.

California Code of Regulations, Title 19, section 2450 (a) states “Any city, city and county, or county declaring a local emergency for which the governor proclaims a state of emergency, and any state agency responding to that emergency shall complete and transmit an after-action report to Cal OES within ninety (90) days of the close of the incident period.”

The purpose of an after-action report is to analyze the response to an incident, identify strengths, and identify potential areas of improvement. There are four parts of an after-action report.

1. Planning

2. Preparation

3. Actual Conduct

4. Follow through (the most important part)

It lays out vital details such as how the exercise went, what went well, and areas for improvement. It also suggests a concrete plan for improving the response should another similar incident occur. According to Alert Media (a safety publication used by various agencies and companies), creating an after-action report will allow the entity to identify gaps in response plans, learn from mistakes or oversights, and be better prepared. It also asserts that only after honest discussion, planning and follow-through will things improve for future incidents.

The regulation, cited above, requires any city or county declaring a local emergency to respond with such a report. It is unclear if the regulation requires each city to submit a report if the Solano County Sheriff’s Office/Office of Emergency Services submits a report on their behalf.

Nonetheless, every city fire department and fire district experiences unique challenges during the disaster. Without candid input from each of the entities and critical analysis of their performance, the entities may not be able to identify the areas for improvement. Weaknesses in operations, personnel performance, and deficiencies in leadership during a disaster can be addressed and identified.

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Only one of the participating cities or districts in Solano County submitted after-action reports (City of Vacaville). According to the Sheriff’s Office, OES puts the after-action report together for Solano County.

In responding to a question regarding the importance of after-action reports, Vallejo Administration acknowledged that “They are important to address shortfalls.” However, they also stated, “This was not our incident, so we didn’t develop an after-action report.” The Fairfield Fire Department and the Vacaville Fire Protection District made the same response.

After-action reports are tools used to self-examine each entity involved in the incident. Some critical shortcomings may be overlooked without a detailed, internal self-evaluation by each department/district. In response to a question regarding the LNU Fire Debriefing Meeting, one attendee stated, “The sequence of events was discussed. Unfortunately, it was not as open as it could be. They tend to walk softly.” He also stated, “Relationships in the county between the different groups are very volatile.” This type of open forum may not encourage free discussion.

If each entity submits written after-action reports to the post-fire debriefing facilitator, the discussion may become more candid and productive.

V. FINDINGS AND RECOMMENDATIONS

FINDING 1 – The most dangerous failure during the LNU fire was the failure of the first Chief on the scene to establish an Incident Command Post.

RECOMMENDATION 1 –Train all emergency response personnel on the protocol for establishing an Incident Command Post. The Incident Command Post must be established immediately when the danger is detected.

FINDING 2 – The lack of a consolidated digital communication system in Solano County hampers effective firefighting efforts.

RECOMMENDATION 2 – The Board of Supervisors broaden efforts to fund and promote the establishment of a modern digital county-wide emergency communications system.

FINDING 3 – Although law enforcement and fire departments throughout the county have been working to establish a JPA to develop a consolidated communications system, there is little support from the county to finalize the efforts.

RECOMMENDATION 3 –Expedite JPA agreement within the county and develop a plan to move forward.

FINDING 4 – A county fire department is needed to serve the unincorporated areas of Solano County.

RECOMMENDATION 4 – Solano County establish a county-wide fire department to serve the unincorporated areas of Solano County.

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FINDING 5 – Funding from Proposition 172 has not been equitably distributed within the public safety entities.

RECOMMENDATION 5 – Board of Supervisors and cities within the county reprioritize the distribution of funds garnered from Proposition 172 ensuring that it is distributed more equitably to include fire safety.

FINDING 6 – Only two agencies involved in the LNU fire produced after-action reports.

RECOMMENDATION 6 – Solano County and cities within the county require all responding emergency agencies using public funding to produce after-action reports.

COMMENTS

Because fires are becoming a part of Northern California’s new normal, there is no time to wait.

Solano County and the cities within the county are out of time and must act now before the next catastrophic incident occurs.

REQUIRED RESPONSES

Solano County Board of Supervisors (2, 3, 4, 5)
Solano County Sheriff (Finding 2, 3, 6)
Benicia City Manager (Finding 2, 3, 4, 5, 6)
Fairfield City Manager (Finding 5)
Vacaville City Manager (Finding 5)
Vallejo City Manager (Finding 2, 3, 4, 5, 6)
Fairfield Fire Chief (Finding 2, 3, 4, 6)
Vallejo Fire Chief (Finding 2, 3, 4, 6)
Vacaville Fire Chief (Finding 2, 3, 4, 6)
OES Director (Findings 1, 2, 4, 6)
Vallejo Police Chief (Findings 2)
Solano County Administrator (all)
Vacaville Fire Protection District (Finding 1, 2, 6)
DoIT Director (Finding 2)

COURTESY COPIES
Sonoma Emergency Management Director

Packet Page 90 of 793Attachment 2 Page 12 of 12

Agenda Item No: 9.

AGENDA REPORT
DATE:July 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Minute Action Approving the Reappointment to the TwobyTwo Homeless Subcommittee and the Formation of a Travis Unified School District Subcommittee RECOMMENDED ACTION
Approve mayor’s appointment recommendations.

STATEMENT OF ISSUE
The City Council is asked to approve the mayor’s recommendation for reappointment to the Twoby Two Subcommittee as well as the formation and appointment of two councilmembers for a Travis Unified School District Subcommittee.

DISCUSSION
Regional 2x2 Homeless Committee
At the May 18, 2021, City Council Meeting, the council voted to create a Regional 2x2 Homeless Committee (Regional 2x2) to improve collaboration among the local jurisdictions to address countywide homelessness. The formation of the committee was set for a limited duration of one year. Since forming the Regional 2x2, the City has seen great success in addressing homelessness through the collaboration of cities and the County and wishes to extend the duration as an ongoing committee.

Travis Unified School District Committee
To improve coordination and collaboration between the City and Travis Unified School District (TUSD), the council is interested in creating an ad hoc committee similar to the existing City/Schools (FSUSD) Ad Hoc Committee. TUSD is located adjacent to and serves Travis Air Force Base (TAFB), portions of the cities of Vacaville and Fairfield, and portions of unincorporated Solano County. Approximately 5,400 students attend school in TUSD. The ad hoc committee will provide an opportunity to better serve these members of the Fairfield community.

The mayor’s recommendation for which councilmembers will serve on the Regional 2x2 and TUSD Ad Hoc Committee is found in Attachment A. Future appointments for the Council Committees will be included in the annual lists of appointments made by the mayor at the annual City Council goal setting meeting.

Packet Page 91 of 793

Agenda Item No: 9.AGENDA REPORTDATE:July 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Minute Action Approving the Reappointment to the TwobyTwo HomelessSubcommittee and the Formation of a Travis Unified School District SubcommitteeRECOMMENDED ACTIONApprove mayor’s appointment recommendations.STATEMENT OF ISSUEThe City Council is asked to approve the mayor’s recommendation for reappointment to the TwobyTwo Subcommittee as well as the formation and appointment of two councilmembers for a TravisUnified School District Subcommittee.DISCUSSIONRegional 2x2 Homeless CommitteeAt the May 18, 2021, City Council Meeting, the council voted to create a Regional 2x2 HomelessCommittee (Regional 2x2) to improve collaboration among the local jurisdictions to address countywidehomelessness. The formation of the committee was set for a limited duration of one year. Since formingthe Regional 2x2, the City has seen great success in addressing homelessness through thecollaboration of cities and the County and wishes to extend the duration as an ongoing committee.Travis Unified School District CommitteeTo improve coordination and collaboration between the City and Travis Unified School District (TUSD),the council is interested in creating an ad hoc committee similar to the existing City/Schools (FSUSD)Ad Hoc Committee. TUSD is located adjacent to and serves Travis Air Force Base (TAFB), portions ofthe cities of Vacaville and Fairfield, and portions of unincorporated Solano County. Approximately 5,400students attend school in TUSD. The ad hoc committee will provide an opportunity to better serve thesemembers of the Fairfield community.The mayor’s recommendation for which councilmembers will serve on the Regional 2x2 and TUSD AdHoc Committee is found in Attachment A. Future appointments for the Council Committees will beincluded in the annual lists of appointments made by the mayor at the annual City Council goal settingmeeting.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to discuss other alternative appointments to committees.

STAFF CONTACT
Anna Guiles, Assistant to the City Manager
(707) 4287399
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: City of Fairfield City Council Appointments REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 7/8/2022 4:10 PM
Beavers, Esther Approved 7/8/2022 4:10 PM
Packet Page 92 of 793

Attachment 1: City of Fairfield City Council Appointments Organization Appointed
Member
Meeting
Date/Time/Location Who can serve Pay to Attend Term
Regional 2x2 Homeless
Committee
Doriss Panduro and
Rick Vaccaro

Every other month,
dates vary
Anyone from
Council
No 7/19/22 – 12/31/2022

Annual appointment
after 12/31/22
Travis Unified School
District Committee
Pam Bertani and
Doriss Panduro
Quarterly, TBD Anyone from
Council
No 7/19/2022 –
12/31/2022

Annual appointment
after 12/31/22

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Agenda Item No: 10.

AGENDA REPORT
DATE:July 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Approval of Meeting Minutes from March to June 2022 RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The following minutes have been approved by the city attorney and need council approval:

City Council Minutes for March 1, 2022
City Council Special Meeting Minutes for March 8, 2022
City Council Minutes for March 15, 2022
City Council Special Meeting Minutes for March 29, 2022 City Council Minutes for April 5, 2022
Housing Authority Minutes for April 5, 2022
City Council Special Meeting Minutes for April 19, 2022 City Council Minutes for April 19, 2022
Housing Authority Minutes for April 19, 2022
City Council Minutes for May 3, 2022
City Council Special Meeting Minutes May 3, 2022
City Council Special Meeting Minutes for May 17, 2022
City Council Minutes for May 17, 2022
Housing Authority Minutes for May 17, 2022
City Council Minutes for June 21, 2022
City Council Closed Session Minutes for June 28, 2022
City Council Special Meeting Minutes for June 28, 2022
FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Packet Page 94 of 793

Agenda Item No: 10.AGENDA REPORTDATE:July 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Approval of Meeting Minutes from March to June 2022RECOMMENDED ACTIONApprove the meeting minutes.STATEMENT OF ISSUEMinutes need approval by the City Council.DISCUSSIONThe following minutes have been approved by the city attorney and need council approval:City Council Minutes for March 1, 2022City Council Special Meeting Minutes for March 8, 2022City Council Minutes for March 15, 2022City Council Special Meeting Minutes for March 29, 2022City Council Minutes for April 5, 2022Housing Authority Minutes for April 5, 2022City Council Special Meeting Minutes for April 19, 2022City Council Minutes for April 19, 2022Housing Authority Minutes for April 19, 2022City Council Minutes for May 3, 2022City Council Special Meeting Minutes May 3, 2022City Council Special Meeting Minutes for May 17, 2022City Council Minutes for May 17, 2022Housing Authority Minutes for May 17, 2022City Council Minutes for June 21, 2022City Council Closed Session Minutes for June 28, 2022City Council Special Meeting Minutes for June 28, 2022FINANCIAL IMPACTN/A PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to modify the minutes which will result in bringing this item back at a future date.

STAFF CONTACT
Esther Beavers
(707) 4287400
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
City Council Minutes 312022
Special Meeting Minutes 3082022
City Council Minutes 3152022
Special Meeting Minutes 3292022
Council Minutes 452022
Housing Authority Minutes 452022
Special Meeting Minutes 4192022
Council Minutes 4192022
Housing Authority Minutes 4192022
Special Meeting Minutes 532022
City Council Minutes 532022
Special Meeting Minutes 5172022
Council Minutes 5172022
Housing Authority Minutes 5172022
Council Minutes 6212022
Closed Session Meeting Minutes 6282022
Special Meeting Minutes 6282022
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 7/7/2022 5:15 PM
Packet Page 95 of 793

City Council Meeting Minutes March 1, 2022 Page 1

CITY OF FAIRFIELD

CITY COUNCIL

REGULAR MEETING
TUESDAY, MARCH 1, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:01p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice-Mayor Rick Vacarro, and Mayor Price.

INVOCATION

Councilmember Bertani gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Timm led the Pledge of Allegiance.

COUNCIL REPORTS

Vice Mayor Vaccaro stated his thoughts and prayers are with the people of Ukraine during the unprovoked attack from Russia. He reported that Governor Newsom lifted the mask mandate and California will no longer require masks in schools starting March 12. Masks are still recommended but will not be mandated.

Councilmember Bertani reported that the Clergy Action Network (CAN) recently met and established their three main priorities: 1) homelessness; 2) affordable housing; and 3) rehabilitative services. She reported that City Council would hold their annual retreat at Art Koch Range and Training Facility, 1717 Rex Clift Lane, on March 11 and 12, and that it is open to the public.

Councilmember Moy welcomed everyone and thanked those who were watching from home. She asked that councilmembers join her in asking State Senator Bill Dodd to lobby the California State Legislature to consider a bill divesting any money that is currently going to Russia from the City of Fairfield. Lastly, she asked Mayor Price to adjourn the meeting in honor of Dr. Albert Mitchell, who died on February 10, 2022, of cancer. He had served as a neurologist at Travis Air Force Base from 1988-1991.

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Councilmember Panduro reported that she, along with other councilmembers, attended the groundbreaking of Fair Haven Apartments , 72 affordable housing units. She than ked staff and all community partners who worked on this badly needed project.

Councilmember Timm had no report.

Councilmember Tonnesen reported he attended the downtown striping project meeting. He made the community aware of work that will be happening in the downtown area and that this project is funded with CDBG funds.

Mayor Price reported he attended a retirement party for Police Manager Dawn Shepherd, who retired today after 34 years of service to the Fairfield Police Depart ment. He wished her well.

CITY MANAGER REPORT

Interim City Manager David Gassaway reported there were no changes to the agenda. He introduced and welcomed his new Assistant to the City Manager, Anna Guiles .

CITY ATTORNEY REPORT

City Attorney David Lim had nothing to report.

CITY CLERK REPORT

City Clerk Karen Rees had nothing to report but stated her heart was broken for the people of Ukraine.

PRESENTATIONS

1. Councilmember Panduro read a proclamation declaring March as American Red Cross Month. Solano County Community Outreach Coordinator Nanette Shamieh, Susan Reese, and Pamela Ingram accepted the proclamation and thanked the City of Fairfield for their support.

PUBLIC COMMENTS

Jeff Trager spoke about events at the Downtown Theatre.

Jack Batson and Anthony Russo spoke about the Orderly Growth Committee.

CONSENT CALENDAR

2. Second Reading and Adoption of Ordinance 2022-04 of the City Council of the City of Fairfield Adopting the Official Council District Map to Establish Boundaries for the City Council Districts Following the Decennial Federal Census

3. Resolution 2022-31 of the City Council of the City of Fairfield Reconsidering and Packet Page 97 of 793Attachment 1 Page 2 of 5

City Council Meeting Minutes March 1, 2022 Page 3
Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

4. Resolution 2022-32 of the City Council of the City of Fairfield Opposing California Statewide Ballot Initiative 21-0042A1

5. Resolution 2022-33 of the City Council of the City of Fairfield Approving an Amended and Restated Agreement for Legal Services with Richards, Watson and Gershon for City Attorney Services and Authorizing the Mayor and City Manager to Execute Said Agreement on Behalf of the City

6. Resolution 2022-34 of the City Council of the City of Fairfield to Adopt the Updated Solano Multi-Jurisdiction Hazard Mitigation Plan

7. Resolution 2022-35 of the City Council of the City of Fairfield Approving a Lease Agreement for Multifunction Copiers with Canon Solutions America, Inc.

8. Resolution 2022-36 of the City Council of the City of Fairfield Authorizing Execution of the Improvement Agreement for the Canon Station Planning Area 4 – Backbone Phase 2 - Canon Bridge

9. Resolution 2022-37 of the City Council of the City of Fairfield Authorizing a Loan and Budget Transfer from the Intergovernmental Loan Fund to Each of Landscaping and Lighting Maintenance Districts (LLMD) No. 7 – Rolling Hills, No. 11 – Paradise Valley North, and No. 13 – North Cordelia for Increased Landscape Maintenance Services Through Fiscal Year 2022-2023 and Updating the Fiscal Year 2021/2022 Budget

Theda Peck and Rick Johnson spoke on Item 9. Councilmember Bertani asked for the item to be pulled for further discussion.

Councilmember Bertani made a motion to table Item 9 for a future meeting. Councilmember Moy seconded the motion. By a roll call vote, the motion failed 3-4 with Councilmembers Timm and Tonnesen, Vice Mayor Vaccaro, and Mayor Price voting no.

After additional discussion, Councilmember Bertani made a second motion to table Item 9 for up to 60 days to allow more community engagement with residents in LLMD districts 7, 11, and 13. Councilmember Moy seconded the motion. The motion carried unanimously.

10. Resolution 2022-38 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Funding Agreement Between the City of Fairfield and Solano Transportation Authority for Landscape Improvements on State Route 12 at Webster Street, Jackson Street, and Pennsylvania Avenue (Clean California) And Updating the Fiscal Year 2021-2022 Budget

11. Resolution 2022-39 of the City Council of the City of Fairfield Authorizing the City Manager, Acting as Director of Emergency Services, to Temporarily Exempt Providers of Mobile COVID- 19 Testing Sites from the Fairfield Municipal Code and to Adopt Rules of Packet Page 98 of 793Attachment 1 Page 3 of 5

City Council Meeting Minutes March 1, 2022 Page 4
Operation

Councilmember Timm made a motion to approve the Consent Calendar as presented, excluding Item 9. Councilmember Tonnesen seconded the motion. The motion carried unanimously.

NEW BUSINESS

12. Community Development Management Analyst Jonathan Luong recommended to Council to approve the first reading and introduction of Ordinance 2022-03 of the City Council of the City of Fairfield Amending Section 2.24.1 of the Fairfield Municipal Code to limit the number of absences Planning Commissioners are Permitted within twelve months.

Councilmember Tonnesen made a motion to waive the full reading, read by title only, and introduce Ordinance 2022-03 for first reading. Councilmember Bertani seconded the motion.

The motion carried unanimously, 6-0, as Councilmember Panduro left the dais briefly.

13. Fire Deputy Chief John Sturdee recommended to Council that it approve Resolution 2022-40 of the City Council of the City of Fairfield to Adopt the City of Fairfield Emergency Operations Plan.

Vice Mayor Vaccaro made a motion to approve Resolution 2022-40. Councilmember Bertani seconded the motion. The motion carried unanimously.

14. Public Works Management Analyst Corey Beavers gave a presentation on Solid Waste, Recyclable Materials, and Organic Waste Collection and Disposal Agreement, Introduction, and Overview. He stated that staff recommends Option 2.

Kevin Flanagan of Republic Services gave a short presentation and answered questions. City Council directed staff that they choose Option 2.

15. Public Works Director Paul Kaushal and Director of Parks and Recreation Kristina Chamberlin gave an update on the Allan Witt Court Renovation Project.

George Kennedy spoke on Item 15.

After a lengthy discussion led by Councilmember Tonnesen, Council directed staff they would like a total of 12 pickleball courts, 3 tennis courts, and 1 futsal court (to be only used for Futsal).

Specifically, the top 4 courts, closest to the parking lot , will be for pickleball and will equal 16 courts total. The lower courts will be 3 tennis courts and 1 futsal court.

PUBLIC HEARINGS

16. Community Development Management Analyst Jonathan Luong recommended to Council that it open the continued Public Hearing and approve the first reading and introduction of Ordinance 2022-05 of the City Council of the City of Fairfield amending Chapter 12B of the Fairfield Municipal Code to Modify the hours of One Lake Park.

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City Council Meeting Minutes March 1, 2022 Page 5
Mayor Price opened the public hearing. There were no requests to speak. Mayor Price closed the public hearing.

Councilmember Timm made a motion to waive the full reading, read by title only, and introduce Ordinance 2022-05 for first reading. Councilmember Bertani seconded the motion.

The motion carried unanimously.

Before adjournment, Interim City Manager Gassaway reported that staff conducted research and found that no city funds were invested in Russia or Russian companies.

ADJOURNED MEETING IN HONOR OF THE LATE DR. ALBERT MITCHELL AT 8:16 P.M. TO TUESDAY, MARCH 15, 2022, 6:00 P.M., COUNCIL CHAMBER OR VIA ZOOM.

__________________________
City Clerk

____________________________
Mayor

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City Council Special Meeting Minutes March 8, 2022 Page 1

CITY OF FAIRFIELD

SPECIAL MEETING
TUESDAY, MARCH 8, 2022; 5:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER Mayor Price called the Special Meeting to order at 5:00 PM

ROLL CALL Present at the meeting were Councilmember Bertani, Councilmember Moy, Councilmember Panduro, Councilmember Timm, Councilmember Tonnesen, Vice-Mayor Vaccaro, Mayor Price

PUBLIC COMMENTS
Received public comments from the following public speakers regarding their vision for areas around the Cordelia Junction, potential new neighborhoods, and ways to improve connections.

1. George Vasquez

2. Nora Dizon

3. Chuck Roysten

4. Joe Green-Heffern

5. Susan Hoffman

6. Douglas Krah

7. Glen Gartley

8. Jim Delube

9. Quinten Voyce

10. Brenda Villanueva

11. Fran

12. Drew

13. Joe Joyce

14. Lucy

15. Kristen Thomas

16. Mike McElvey

17. Monica Brown

18. George Kennedy

19. Douglas Smith

NEW BUSINESS

Item 1. Fairfield Forward 2050 General Plan Update Project

Planning Manager Dave Feinstein introduced Alison from Dyett and Bhatia who presented.

Council discussed their vision and direction for areas around the Cordelia Junction, potential new neighborhoods, and ways to improve connections.

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City Council Special Meeting Minutes March 8, 2022 Page 2

ADJOURN
Mayor Price adjourned the meeting at 7:06 P.M.

_______________________________
City Clerk

_______________________________
Mayor
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City Council Meeting Minutes March 15, 2022 Page 1

CITY OF FAIRFIELD

CITY COUNCIL

REGULAR MEETING
TUESDAY, MARCH 15, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy, Doriss Panduro, Chuck, Timm, and Scott Tonnesen; Vice Mayor Vaccaro, and Mayor Price.

INVOCATION

Imam Faridbeg Mirza of the Islamic Center of Fairfield gave an invocation

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by City Clerk Karen Rees.

COUNCIL REPORTS

Councilmember Panduro had nothing to report but welcomed everyone and stated it was nice to be meeting in person again.

Councilmembers Timm and Tonnesen had nothing to report.

Councilmember Moy reported she attended an online forum where California Secretary of Health & Human Services, Dr. Mark Ghaly, spoke about Gov. Newsom’s new approach to homelessness and the use of “Care Courts.”

Councilmember Bertani thanked Pastor Gilmore of Bethel Community Church for contacting her regarding the homicides near East Tabor last weekend and for offering to host a community meeting on Thursday, March 17, 2022, at 6 p.m. to hear from the community. She stated Police Captain Dan Marshall would attend, along with staff. Lastly, she stated for those residents living in Lighting and Landscape Maintenance Districts (LLMD’s) 7, 11 or 13, to visit www.CivicMic.com to take an important 5-minute survey regarding LLMD fees that could impact property values in those districts.

Vice Mayor Vaccaro thanked Interim City Manager David Gassaway and staff for hosting the Packet Page 103 of 793Attachment 3 Page 1 of 5

City Council Meeting Minutes March 15, 2022 Page 2
Council Retreat March 11-12. He stated he liked the round table format with a councilmember at each table, along with city department heads, key staff, and members of the public.

Mayor Price reported he enjoyed participating in Read Across America at Fairview Elementary School on March 2. He stated he and Councilmembers Moy and Tonnesen, and City Clerk Rees, attended the Soroptimist International of Central Solano County’s Women Making A Difference event on Zoom.

CITY MANAGER REPORT

Interim City Manager David Gassaway stated there were no changes to the agenda. He reported that good progress was made at the Council Retreat on setting goals and vision for 2022. He said that the Council Handbook needed updating and asked for two councilmembers to serve on a subcommittee to assist with the update. Councilmembers Panduro and Timm volunteered to serve. Lastly, he reported the City was meeting with First 5 of Solano County about them possibly moving into the new community center that will be constructed on N.

Texas Street.

CITY ATTORNEY REPORT

City Attorney David Lim had nothing to report from closed session or the special meeting held earlier.

CITY CLERK REPORT

City Clerk Rees reported that the official 2022 election process would begin on July 18, 2022.

Seats for Districts 1, 3 and 5, along with the Mayor’s seat, are open. She referred the public to fairfield.ca.gov/election for more information and suggested anyone seeking to run for election should make an appointment to pull their papers in July. Next, she thanked several Adopt A Street groups for their ongoing cleanups and also to those who had renewed their contracts. Lastly, she reported that Soroptimist International of Central Solano County , of which she is a member, donated $10,000 to Ukraine Soroptimists to assist women and children during the tragic, ongoing war.

PRESENTATIONS

1. Councilmember Panduro presented a proclamation declaring March as Women's History Month to members of the Solano Commission for Women and Girls. Commissioners Sullina Sanchez, Dr. Rechelle Nettles, and Chair Edie Thomas spoke about their efforts to help women and girls in Solano.

2. Public Works Management Analyst Corey Beavers gave a presentation on Marin Clean Energy (MCE), along with Community Development Manager, Sebastian Conn, of MCE.

Seretha Jefferson spoke on Item 2.

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3. Fairfield Police Captain Dan Marshall and Deputy District Attorney Matt Olsen gave a presentation on Neighborhood Court, which is a Restorative Justice Program (RJP) initiated by the Solano County District Attorney’s Office.

PUBLIC COMMENTS

Bryan Lynch spoke about “Pig-Pen.”

Shazia Wilson spoke about upcoming events at various branches of the Solano County Library.

Edward Russell Jr. spoke about racism.

Joseph Patton spoke about homelessness.

CONSENT CALENDAR

4. Second Reading and Adoption of Ordinance 2022-03 of the City Council of the City of Fairfield Amending Section 2.24.1 of the Fairfield Municipal Code to Limit the Number of Absences Planning Commissioners Are Permitted Within Twelve Months

5. Second Reading and Adoption of Ordinance 2022-05 of the City Council of the City of Fairfield Amending Chapter 12B of the Fairfield Municipal Code to Modify the Hours of One Lake Park

6. 2021 Annual Report on the General Plan

7. Approval of City Council Meeting Minutes for December 21, 2021, January 18, 2022, February 1, 2022, February 15, 2022, and City Council Special Meeting Minutes for February 1, 2022, and February 8, 2022

8. Heart of Fairfield - Resolution 2022-41 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Harris & Associates, Inc. for the PG&E Substation Relocation Feasibility Study

9. Resolution 2022-42 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Brio Studios) to Community Facilities District No. 2012-2 and to Authorize the Levy of Special Taxes Therein for Annexation No. 56

10. Resolution 2022-43 of the City Council of the City of Fairfield Authorizing Submission of a Grant Application to the Federal Transit Administration (FTA) Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program

11. Resolution 2022-44 of the City Council of the City of Fairfield Amending the Terms for the Community Block Grant (CDBG) Advisory Committee Alternate Public Interest Members

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12. Resolution 2022-45 of the City Council of the City of Fairfield Authorizing Execution of a Public Utility Access Easement to the City of Fairfield within the Lake Park Parcel in Canon Station Planning Area 4

13. Resolution 2022-46 of the City Council of the City of Fairfield Authorizing the Filing of a Claim with the Metropolitan Transportation Commission (MTC) for Allocation of Transportation Development Act (TDA), State Transit Assistance Fund (STAF), and Regional Measure 2 (RM2) Funds for the Fiscal Year 2021-2022

14. Resolution 2022-47 of the City Council of the City of Fairfield Authorizing Execution of the Improvement Agreement for the Canon Station – Planning Area 4 - Lake Trail Park

15. Resolution 2022-48 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

16. Resolution 2022-49 of the City Council of the City of Fairfield Authorizing the City Manager to Approve and Execute the Five-Year Lease for 2250 and 2256 North Texas Street

17. Resolution 2022-50 of the City Council of the City of Fairfield Approving the Community Development Block Grant (CDBG) Program 3rd Substantial Amendment to the Fiscal Year 2019-2020 Annual Action Plan; and

Resolution 2022-51 of the City Council of the City of Fairfield Approving the Community Development Block Grant (CDBG) Program 2nd Substantial Amendment to the Fiscal Year 2020-2021 Annual Action Plan

18. Resolution 2022-52 of the City Council of the City of Fairfield Paying and Reporting the Value of Employer Paid Member Contributions (EPMC) for the Fairfield Police Officers’ Association Employees

19. Resolution 2022-53 of the City Council of the City of Fairfield Approving the Solid Waste, Recyclable Materials, and Organic Waste Collection and Disposal Agreement Between the City of Fairfield and Solano Garbage Company

20. Resolution 2022-54 of the City Council of the City of Fairfield Approving a Memorandum of Understanding Between the Community Action Partnership of Solano Joint Powers Authority and the City of Fairfield to Provide Dedicated Administrative Staff to CAP Solano

21. Resolution 2022-55 of the City Council of the City of Fairfield Authorizing the Submittal of an Application to the California Department of Housing and Community Development for Funding Under the HOME Investment Partnership Program; and if Selected, the Execution of a Standard Agreement, Any Amendments Thereto; and Any Related Documents Necessary to Participate in the HOME Investment Partnership Program

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Councilmember Timm made a motion to approve the Consent Calendar as presented.

Councilmember Bertani seconded the motion. The motion carried unanimously.

ADJOURNED MEETING AT 7:10 P.M. TO TUESDAY, APRIL 5, 2022, 6:00 P.M., COUNCIL CHAMBER AND VIA ZOOM.

___________________________
City Clerk

______________________
Mayor

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CITY OF FAIRFIELD SPECIAL MEETING
TUESDAY, MARCH 29, 2022; 5:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533, OR VIA ZOOM

MINUTES
CALL TO ORDER 5:00 PM

ROLL CALL
Councilmember Pam Bertani, Councilmember Cat Moy, Councilmember Doriss Panduro, Councilmember Chuck Timm, Councilmember Scott Tonnesen, Vice Mayor Rick Vaccaro, Mayor Harry Price were all present.

PLEDGE OF ALLEGINCE
The pledge of allegiance was led by Councilmember Bertani.

PUBLIC COMMENTS

Sophia Rios spoke about being homeless.

NEW BUSINESS

1. Resolution 2022-56 of the City Council of the City of Fairfield Endorsing Support for Amending the Governance Structure of Community Action Partnership of Solano, Joint Powers Authority

Presented by Dawn La Bar, Homeless Services Manager

Motion to approve moved by Vice-Mayor Vaccaro, seconded by Councilmember Panduro, the vote was unanimous to approve.

2. Homeless Initiatives Overview and Council Goal Priority Setting

City Council discussed their goals and priorities with City staff regarding Citywide homeless initiatives. An action plan for the next year will be created based on the discussion.

ADJOURN AT 7:20 PM IN MEMORY OF CONGRESSMAN VIC FAZIO.

___________________________
City Clerk

______________________
Mayor
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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

REGULAR CONCURRENT MEETING
TUESDAY, APRIL 5, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice Mayor Rick Vaccaro, and Mayor Price.

INVOCATION

Pastor Chris Estay of Fairfield Seventh Day Adventist Church gave an invocation.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Vice Mayor Vaccaro.

COUNCIL REPORTS

Vice Mayor Vaccaro stated his thoughts and prayers were with the entire Sacramento community and the shooting victims’ families after the tragedy that occurred over the past weekend. He also congratulated new Fire Chief Matt Luckenbach on his excellent job of hosting his first employee recognition event at the Downtown Theatre.

Councilmember Bertani reminded the community to take a short survey on CivicMic regarding the Lighting and Landscape Maintenance Districts (LLMD’s): No. 11 for Paradise Valley, No. 7 Rolling Hills, and No. 13 North Cordelia neighborhoods. She asked for Council to agendize a discussion about forming an oversight committee for the LLMD’s. Councilmember Moy seconded the motion.

Next, she spoke about the parolee housing on Waterman Boulevard that is housing sex offenders. She reported that Police Chief Cantrell and Police Captain Marshall have been proactive in answering questions she had. She stated that a legislative “fix” is necessary to address this issue, and recommended that councilmembers, along with a solid group of Fairfield resident s, need to lobby in Sacramento.

Councilmember Moy reported she was honored to sit on an Eagle Scout Board last evening to cross examine young men and women who want to become Eagle Scouts. She stated there are a lot of bright, young people in our community doing impressive projects, and that they chose Nick Henderson as the next Eagle Scout. Next, she reported she had spoken to Senator Dodd regarding the parolee housing.

She asked that the matter be agendized for discussion at a future meeting to address what can be done legally at the local level. Lastly, she spoke about homelessness.

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Councilmember Panduro reported she and Councilmember Tonnesen attended a League of California Cities Planning Commissioners Academy with two planning commissioners, March 16-18, at the Marriott San Ramon, and that it was very informative. Lastly, she stated that she and Councilmember Tonnesen had purchased tickets to the Blues, Brews, and BBQ happening in Downtown Fairfield April 23, and they look forward to seeing everyone there.

Councilmember Timm welcomed everyone to the meeting. He reported he attended the 80 th Anniversary celebration of the 22nd Airlift Squadron at Travis Air Force Base on April 1. He enjoyed meeting the “Double Deuce” alumni past and present.

Councilmember Tonnesen reported that the road striping project would soon begin in downtown Fairfield. Part of the plan involves removing stoplights and replacing them with stop signs. He stated that much needed parking will be added to the area also.

Mayor Price reported that former Colonel Jeffrey Nelson of Travis Air Force Base (TAFB) will be promoted to a General and that the mayor has been invited to the pinning ceremony. He stated that colonels are often stationed at TAFB as part of their training to become generals. Next, he reported that the Wings Over Solano Open House and Air Show will be held on May 14 -15, 2022, from 11 a.m. to 3 p.m. each day.

CITY MANAGER REPORT

Interim City Manager David Gassaway reported that Police Chief Deanna Cantrell was available on Zoom if any questions arise regarding the police items on the agenda. He invited the community to purchase tickets for the Blues, Brews, and BBQ event on April 23. Tickets are available on the web site.

Lastly, he stated he would pull Item 15 off the consent for discussion.

CITY ATTORNEY REPORT

City Attorney David Lim had nothing to report.

CITY CLERK REPORT

City Clerk Karen Rees wished her husband, Alan, a happy 41st wedding anniversary! She reported that the City was recruiting for a new Planning Commissioner, seven Youth Commissioners, two seats on the CDBG Advisory Committee, and for a Poet Laureate. Lastly, she reported Randy Kunes, who adopted Dickson Hill Road, has walked over 12,000 miles (according to his Fit bit) picking up trash on his daily walks. He averages about 30,000 steps per day!

PRESENTATIONS

1. Councilmember Timm read a proclamation declaring April 2022 as Fair Housing Month in Fairfield. He presented it to Education Director, Adriana Ames, of Fair Housing Advocates of Northern California.

2. Councilmember Moy Proclamation read a proclamation declaring April 12, 2022, as Education & Sharing Day in Fairfield. She presented it to Rabbi Chaim Zaklos, who spoke about the importance of the day and gave each of the councilmembers an “Ark” bank and a coin to commemorate the event.

PUBLIC COMMENTS
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Jeff Trager spoke about upcoming events at the Downtown Theatre.

Jeremy Ferrell spoke about the closure of Food Maxx on North Texas.

Kam Holzendorf spoke about the amount of trash at Ledgewood Creek and asked for help from the City.

Carol Hummell spoke about LLMD’s.

Deanna Deckard and Richard Creighton spoke about the halfway house at 2969 Waterman Boulevard, that is housing registered sex offenders, asking for help from the City Council. Vice Mayor Vaccaro responded, and stated Council should hold a special meeting to discuss the situation. The City Council also directed City Attorney Lim to meet with residents outside the City Council chambers to further discuss the issue. City Attorney Lim left the meeting.

Convened meeting of the Housing Authority at 7:05 p.m.

City Clerk Rees read the following statement: The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

Reconvened meeting of the City Council at 7:09 p.m.

CONSENT CALENDAR

3. Heart of Fairfield - Resolution 2022-57 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to W Bradley Electric, Inc., for the Heart of Fairfield Downtown Striping and Intersection Improvements Project

4. Resolution 2022-58 of the City Council of the City of Fairfield Authorizing the Purchase of a Backup System from EPlusTechnology Inc.

5. Resolution 2022-59 of the City Council of the City of Fairfield Authorizing an Upgrade of Audio/Visual Equipment at the Emergency Operations Center

6. Resolution 2022-60 of the City Council of the City of Fairfield Authorizing the Purchase of Additional Storage for CCTV from Berkeley Communications Corp.

7. Resolution 2022-61 of the City Council of the City of Fairfield Approving the Second Amendment to the Communications Facility Ground Lease Between the City of Fairfield and GTE Mobilnet of California Limited Partnership dba Verizon Wireless for the Cellular Site Located off of Manuel Campos Parkway, Fairfield, More Commonly Known as APN 0167-100- 160

8. Resolution 2022-62 of the City Council of the City of Fairfield Authorizing the City Manager to Purchase Nine Replacement Vehicles for Fixed Route, Paratransit, and Microtransit Operations

9. Resolution 2022-63 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Yelton Properties LLC) to Community Facilities District No. 2012-2 and to Authorize the Levy of Special Taxes Therein for Annexation No. 57

10. Resolution 2022-64 of the City Council of the City of Fairfield Declaring Its Intention to Annex Packet Page 111 of 793Attachment 5 Page 3 of 5

Territory (Popeyes) to Community Facilities District No. 2012-2 and to Authorize the Levy of Special Taxes Therein for Annexation No. 58

Interim City Manager David Gassaway requested that item 15 be pulled for discussion. City Council moved to continue the item to April 19, 2022. The motion carried unanimously.

11. Resolution 2022-65 of the City Council of the City of Fairfield Designating Additional City- Sponsored Special Events for Calendar Year 2022

12. Resolution 2022-66 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to Pacific Polymers, Inc. for the Police Training Facility Roof Restoration Project

13. Resolution 2022-67 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to VSS International, Inc. for the 2021 Pavement Maintenance Project and Updating the Fiscal Year 2021/2022 Budget

14. Resolution 2022-68 of the City Council of the City of Fairfield Approving a Five-Year Contract with George Hills Company, Inc.

15. Resolution 2022-69 of the City Council of the City of Fairfield Authorizing the City Manager to Submit a Grant Request to the Office of Local Defense Community Cooperation (OLDCC) to Fund an Analysis of the Region’s Critical Infrastructure Resilience

16. Resolution 2022-70 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

Councilmember Moy made a motion to approve the Consent Calendar as presented Vice Mayor Vaccaro seconded the motion. The motion carried unanimously.

NEW BUSINESS

17. Councilmember Moy read Resolution 2022-71 of the City Council of the City of Fairfield Affirming Support for an Age- Friendly Community. Solano County Supervisor Monica Brown accepted the Resolution and thanked Moy for making it a priority.

Vice Mayor Vaccaro made a motion to approve Resolution 2022-71. Councilmember Bertani seconded the motion. The motion carried unanimously.

18. Assistant to the City Manager Anna Guiles recommended to Council that it approve Resolution 2022-72 of the City Council of the City of Fairfield Adopting a Council Policy for Councilmember Hosted Roundtables for Channel 26; and

Resolution 2022-73 of the City Council of the City of Fairfield Adopting a Council Policy for Councilmember Hosted Town Hall Meetings Using City Resources.

After a lengthy discussion, Councilmember Moy moved to table both resolutions and refer them to the proposed ad hoc subcommittee on policy. Councilmember Timm seconded the motion. The motion passed 7-0.

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19. Police Lt. Sam Rowland recommended to Council that it approve the f irst reading and introduction of Ordinance 2022-06 of the City Council of the City of Fairfield Adding Chapter 31 to the Fairfield Municipal Code to Establish a Military Equipment Use Policy for the Fairfield Police Department.

Councilmember Moy made a motion to waive full reading of Ordinance No. 2022-06, read by title only, and introduce the ordinance for first reading. Councilmember Tonnesen seconded the motion. The motion carried unanimously.

20. Police Lt. Jausiah Jacobsen recommended to Council that it approve the first reading and introduction of Ordinance 2022-07 of the City Council of the City of Fairfield Amending Section 12.15 and 12.15.1 of Chapter 12, Article I of the Fairfield Municipal Code Changing the 48 Hour No Return Timeframe to 30 Days.

Councilmember Tonnesen made a motion to waive full reading of Ordinance No. 2022-07, read by title only, and introduce the ordinance for first reading. Councilmember Moy seconded the motion. The motion carried unanimously.

ADJOURNED MEETING AT 7:57 P.M. TO TUESDAY, APRIL 19, 2022, 6:00 P.M., COUNCIL CHAMBER OR VIA ZOOM.

_____________________________
City Clerk

___________________________
Mayor

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CITY OF FAIRFIELD FAIRFIELD

CITY COUNCIL

REGULAR CONCURRENT MEETING
TUESDAY, APRIL 5, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD, CA 94533

OR VIA ZOOM

HOUSING AUTHORITY MINUTES

CALL TO ORDER

Chairman Harry T. Price called the meeting to order at 7:05 p.m.

ROLL CALL

On roll call were Commissioners Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice Chair Rick Vaccaro, and Chairman Price.

Assistant Secretary Karen Rees read the following statement: The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

HOUSING AUTHORITY CONSENT CALENDAR

1. Resolution HA2022-02 of the Fairfield Housing Authority Approving the Execution of a Subordination Agreement Among the Fairfield Housing Authority as Successor in Interest to the Housing Assets of the Former Redevelopment Agency of the City of Fairfield, Fairfield Communities, LLC, and Walker & Dunlop, LLC

2. Resolution HA2022-03 of the Fairfield Housing Authority Approving to Enter into a Master Agreement with MRI Software, LLC

3. Approval of Housing Authority Meeting Minutes for December 21, 2021, and February 15, 2022

Commissioner Timm made a motion to approve the HA Consent Calendar as presented. Commissioner Moy seconded the motion. The motion carried unanimously.

HOUSING AUTHORITY PUBLIC HEARINGS

4. Housing Services Senior Management Analyst LaTanya Terrones recommended to Council that it open the public hearing; and approve Resolution HA2022-04 of the Fairfield Housing Authority Approving the Fairfield Housing Authority's Public Housing Agency Annual Plan for Fiscal Year 2022-2023.

Chairman Price opened the public hearing. There were no requests to speak. Chairman Price closed the public hearing.

Vice Chair Vaccaro made a motion to approve Resolution HA2022-04. Commissioner Bertani seconded the motion. The motion carried unanimously.

Adjourned the meeting of the Housing Authority at 7:09 p.m.

________________________
Assistant Secretary

_______________________
Chairman
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CITY OF FAIRFIELD

SPECIAL MEETING

FAIRFIELD CITY COUNCIL
TUESDAY, APRIL 19, 2022; 5:30 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 5:30 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy (online), Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice Mayor Rick Vaccaro (online), and Mayor Price.

PUBLIC COMMENTS

NEW BUSINESS

1. Assistant Public Works Director Ryan Panganiban and Management Analyst Chris Lewis gave a presentation on the various Landscape Lighting Maintenance Districts (LLMDs) and Fiscal Year 2022-2023 projected budgets.

Director Danielle Wood of NBS Consultants spoke on Item 1.

The meeting adjourned at 6:00 p.m.

____________________________
City Clerk

___________________________
Mayor
Packet Page 115 of 793Attachment 7 Page 1 of 1

CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

REGULAR CONCURRENT MEETING
TUESDAY, APRIL 19, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:02 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Mo y (online), Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice Mayor Rick Vaccaro (online), and Mayor Price.

INVOCATION

Pastor John Reed of Fairfield Church of Christ gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Panduro led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Bertani thanked Public Works staff and NBS Consultants for their diligent work regarding Landscape and Lighting Maintenance Districts (LLMD) issues. She reported that she will host three town hall meetings for residents in her district to increase community engagement. The first one will be at Paradise Valley Golf Course in the club house on April 28, from 6 -8 p.m., to be followed on May 21 at Falati Park from 11 a.m. to 1 p.m. for Gold Ridge neighbors, and at Dunnell Nature and Education Center for the Rolling Hills neighbors on June 25 from 11 a.m. to 1 p.m.

Councilmember Moy reported it was National Poetry Month. She stated it was also National Volunteer Appreciation Week and she thanked Volunteer Program Coordinator Karen Rees for her work with volunteers. Next, she stated that she had been contacted about threats that were made concerning Green Valley Middle School and that the Police Department was aware of it. Lastly, she reported that she and Councilmember Panduro recently interviewed youth candidates for Youth Commission. She said several of the youth talked about student anxiety and depression and their concerns about youth suicide.

Councilmember Panduro thanked Girl Scout Troop 30104 who she hosted last week in Council Chamber, as they were working on their democracy badges. She stated they asked great questions and were very engaged and interested in government. Next, she asked residents to take the Matt Garcia Community Park survey online, as community input is critical to designing the future 50-acre park to be located on Vanden Road.

Councilmember Timm had no report.

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Councilmember Tonnesen reported that downtown merchants can take advantage of the façade program that Community Development coordinates. Merchants can receive up to $10,000 for improvements and signage. He stated there is also a major façade program where merchants can receive up to $50,000. Applications are available online.

Vice Mayor Vaccaro stated that he would like to see the Council collaborate with the Fairfield -Suisun and Travis Unified School Districts on mental health and our students. He said it was a major issue facing our country and especially our youth and it’s important to be proactive.

Mayor Price reported on an annual event at the Islamic Center with Police Chief Cantrell, and Kiwanis Club Easter Egg on Easter Sunday.

CITY MANAGER REPORT

Interim City Manager David Gassaway invited the public to attend the Blues, Brews & BBQ event on April 23 in downtown Fairfield. He reported that the work being done in Rockville Hills Regional Park is on the Solano County side of the park. Solano Land Trust is making improvem ents and building a parking lot and installing a crosswalk. He further reported that at the June meeting of Rockville Hills Regional Park Citizens Advisory Board, the budget will be presented.

Next, he reported that the City’s Fleet Division was recently ranked #30 in nation for 100 Best Fleets in the Americas program, and he thanked Fleet Manager David Renschler and his staff for their excellent work. Lastly, he stated that Item 9 was being pulled from Consent Calendar by the request of the applicant; and Item 18 will be pulled due to the Interim Finance Manager Juan Gomez’s illness.

CITY ATTORNEY REPORT

City Attorney David Lim reported that he would be presenting two items at a Council meeting in May. 1) an update on homeless enforcement; and 2) update on the halfway house located on Waterman Boulevard.

CITY CLERK REPORT

City Clerk Karen Rees reported it is National Volunteer Appreciation Week and said she looked forward to reading a proclamation honoring volunteers.

PRESENTATIONS

1. Councilmember Tonnesen read a proclamation declaring April as Autism Awareness Month.

Director of Special Care Services, Debbie Davis, and Special Needs Parent Liaison, Angel Hixon, accepted the proclamation and spoke about the importance of inclusion of our special needs community.

2. Volunteer Program Coordinator Karen Rees read a proclamation for National Volunteer Appreciation Week, thanking the City of Fairfield’s many volunteers for their dedication. Poet Laureate Bonnie De Michele read a special poem she wrote honoring volunteerism.

PUBLIC COMMENTS

Gary Sengo spoke about his property and the City’s General Plan update.

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Robert Fessenden thanked staff who cleared away brush and debris at last year’s fire site of Tabor/Fairfield.

Jeff Trager spoke about upcoming events at the Downtown Theatre.

Convened a joint meeting of the City Council and Housing Authority at 6:43 p.m.

Reconvened meeting of the City Council at 6:47 p.m.

CONSENT CALENDAR

4. Resolution 2022-75 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

5. Resolution 2022-76 of the City Council of the City of Fairfield to Re-Appropriate $12.5 Million of Previously Appropriated American Rescue Plan Act (ARPA) 2021 Funds to the General Fund (Fund 011) to Fund City Services as Allowable Under the ARPA Revenue Loss Category, to Appropriate the Remaining $4.2 Million of ARPA 2021 Funds to Fund City Services as Allowable Under the ARPA Revenue Loss Category, to Approve a Transfer of $16.7 Million from the Special Programs (Fund 041 ARPA) to the General Fund (Fund 011), and to Update the Fiscal Year 2021-2022 Budget in Connection Therewith

6. Resolution 2022-77 of the City Council of the City of Fairfield Authorizing the Recapitalization of the Heart of Fairfield Revitalization and Enhancement Assistance Program in the Amount of $250,000 and Updating the Fiscal Year 2021-2022 Budget

7. Resolution 2022-78 of the City Council of the City of Fairfield Declaring its Intention to Initiate Vacation of a Portion of Guittard Way and Setting a Public Hearing Thereon

8. Resolution 2022-79 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Canon Station Planning Area 4 – Neighborhood 4A as Complete; and

Resolution 2022-80 of the City Council of the City of Fairfield Accepting the Landscape Improvements for the Canon Station Planning Area 4 – Neighborhood 4A as Complete

Interim City Manager Gassaway pulled Item 9 at the request of the applicant.

9. Resolution 2022-81 of the City Council of the City of Fairfield Authorizing Execution of the Improvement Agreement for the Canon Station – Planning Area 4 – Linear Park Trail Segment 3A

10. Resolution 2022-82 of the City Council of the City of Fairfield Authorizing Execution of the Memorandum of Agreement Providing for Implementation of the Solano Stormwater Alliance

11. Resolution 2022-83 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to TNT Industrial Contractors, Inc. for the Waterman Water Treatment Plant Ozone System Improvements; and

Resolution 2022-84 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 2 to Task Order No. 2 for West Yost Associates, Inc. to Provide Engineering Services Packet Page 118 of 793Attachment 8 Page 3 of 5

During Construction for the Waterman Water Treatment Plant Ozone System Improvements and Updating the Fiscal Year 2021/2022 Budget

12. Resolution 2022-85 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Reimbursement Agreement for Preliminary Engineering Services with Union Pacific Railroad Company for Jepson Parkway Phase 2B – Vanden Road and Canon R oad Overcrossing

13. Resolution 2022-86 of the City Council of the City of Fairfield Approving the Renewal Purchase of Support from EPlus Technology Inc.

14. Second Reading and Adoption of Ordinance 2022-06 of the City Council of the City of Fairfield Adding Chapter 31 to the Fairfield Municipal Code to Establish a Military Equipment Use Policy for the Fairfield Police Department

15. Second Reading and Introduction of Ordinance 2022-07 of the City Council of the City of Fairfield Amending Section 12.15 and 12.15.1 of Chapter 12, Article I of the Fairfield City Code Changing the 48 Hour No Return Timeframe to 30 Days

Councilmember Timm made a motion to approve the Consent Calendar as presented , excluding Item 9.

Councilmember Panduro seconded the motion. By a roll call vote, the motion carried unanimously.

NEW BUSINESS

16. Interim City Manager Gassaway continued a discussion on Resolution 2022-65 of the City Council of the City of Fairfield Designating Additional City-Sponsored Special Events for Calendar Year 2022.

Parks & Recreation Superintendent Juanita Johnson gave a presentation on why they were considering changing the Tomato & Vine Festival to a Fusion Festival. After a lengthy discussion, Council agreed they want to keep the branding of the Tomato & Vine, but with a new twist of fusion, celebrating Fairfield’s diversity.

Cornelius Wood spoke on Item 16.

After a lengthy discussion by Council, Councilmember Bertani made a motion to approve Resolution 2022-

65. Councilmember Timm seconded the motion. By a roll call vote, the motion carried unanimously.

17. Community Development Management Analyst Jonathan Luong presented a r eport on Inclusionary Housing Policies and Commercial Linkage Fees.

Housing Director La Tanna Jones and Interim City Manager Gassaway also provided information on inclusionary housing policies and spoke about various options available.

Council received the report. No action was taken but Council asked for more research to be done and to bring the item back to Council for action.

Due to the Interim Director of Finance being ill, Item 18 will be continued at the May 3, 2022, Council meeting.

18. Resolution 2022-87 of the City Council of the City of Fairfield Approving the City's Fiscal Year 2020-21 Annual Comprehensive Financial Report and the Federal Awards Report (Single Audit)

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PUBLIC HEARINGS

19. Assistant Public Works Director Ryan Panganiban recommended to council that it open the Public Hearing; and approve Resolution 2022-88 of the City Council of the City of Fairfield Annexing Territory (Brio Studios) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 56, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and

Resolution 2022-89 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 56 (Brio Studios).

Mayor Price opened the public hearing. There were no requests to speak. Mayor Price closed the public hearing.

Councilmember Timm made a motion to approve Resolution 2022-88. Vice Mayor Vaccaro seconded the motion. By a roll call vote, the motion carried unanimously.

City Clerk Rees opened the ballot and read that there was one (1) Yes vote, in favor of annexation.

Councilmember Timm made a motion to approve Resolution 2022-89. Councilmember Moy seconded the motion. By a roll call vote, the motion carried unanimously.

20. Principal Planner Meily Sheehan recommended to Council t hat it open the Public Hearing; and approve the First Reading and Introduction of Ordinance 2022-08 of the City Council of the City of Fairfield Amending Chapter 25, Article I, Section 25.12.3 of the Fairfield Municipal Code, Also Known as the City of Fairfield Zoning Ordinance and Zoning Map, Rezoning Approximately .68- Acres at the Northeast Corner of Pennsylvania Avenue and Brighton Drive (APN: 0034-022- 380) from Residential Low-Medium: 6 (RLM:6) to Residential Low-Medium (RLM).

Mayor Price opened the public hearing.

David Pyle spoke on Item 20.

Mayor Price closed the public hearing.

Councilmember Moy made a motion to waive full reading of Ordinance 2022 -08, read by title only, and introduce the ordinance for first reading. Vice Mayor Vaccaro seconded the motion. By a roll call vote, the motion carried unanimously.

THE MEETING WAS ADJOURNED AT 8:07 P.M. TO TUESDAY, MAY 3, 2022, 6:00 P.M., COUNCIL CHAMBER.

______________________
City Clerk

_____________________
Mayor
Packet Page 120 of 793Attachment 8 Page 5 of 5

CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

REGULAR CONCURRENT MEETING
TUESDAY, APRIL 19, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533

HOUSING AUTHORITY MINUTES

CALL TO ORDER

Chairman Harry T. Price called the meeting to order at 6:43 p.m.

ROLL CALL

On roll call were Commissioners Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice Chair Rick Vaccaro, and Chairman Price.

HOUSING AUTHORITY CONSENT CALENDAR

1. Resolution HA2022-05 of the Fairfield Housing Authority Approving the Use of Funds From the Low and Moderate Income Housing Asset Fund for the Memorandum of Understanding Between Community Action Partnership of Solano, Joint Powers Authority, Solano County, and the Cities of Benicia, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo to Support the Coordinated Entry System; and Resolution 2022-74 of the City Council of the City of Fairfield Approving a Memorandum of Understanding Between Community Action Partnership of Solano, Joint Powers Authority, Solano County, and the Cities of Benicia, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo to Support the Coordinated Entry System

Vice Chair Vaccaro made a motion to approve the HA Consent Calendar as presented. Commissioner Timm seconded the motion. By a roll call vote, the motion carried unanimously.

Reconvened meeting of the City Council at 6:47 p.m.

____________________________
Assistant Secretary

___________________________
Chairman
Packet Page 121 of 793Attachment 9 Page 1 of 1

CITY OF FAIRFIELD

SPECIAL MEETING

FAIRFIELD CITY COUNCIL
TUESDAY, MAY 3, 2022; 5:30 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 5:55 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice Mayor Rick Vaccaro, and Mayor Price. Councilmember Cat Moy was absent.

PUBLIC COMMENTS

There were no requests to speak.

PRESENTATIONS

1. Jason Gonsalves of Gonsalves & Son gave an update on upcoming legislation.

Vice Mayor Vaccaro requested that we bring back to Council information about a Legislative Subcommittee that was previously active in reviewing and advising on the City’s legislative effort .

CONSENT CALENDAR

2. Assistant to the City Manager Anna Guiles recommended to Council that it approve Resolution 2022104 of the City Council of the City of Fairfield Adopting the City of Fairfield’s 2022 State and Federal Legislative Platform.

Vice Mayor Vaccaro made a motion to approve Resolution 2022-104. Councilmember Panduro seconded the motion. The motion carried unanimously.

The meeting was adjourned at 6:09 p.m.

______________________
City Clerk

_____________________
Mayor

Packet Page 122 of 793Attachment 10 Page 1 of 1

CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

REGULAR MEETING
TUESDAY, MAY 3, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:10 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice Mayor Rick Vaccaro, and Mayor Price. Councilmember Cat Moy was absent.

INVOCATION

Richard West of Liberty Christian Church gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Timm led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Panduro reported she attended a League of California Cities legislative meeting held at Mare Island last week with Dawn La Bar of the City Manager’s Office. They received an excellent state legislative update. She also attended the Voena Children’s Choir performance held at the Downtown Theatre on May 1. She thanked Jeff Trager for always keeping the community updated on events at the Downtown Theatre. She encouraged everyone to check it out and called it a “gem” in the community.

Councilmember Tonnesen reported that Farmers’ Market opens in downtown on May 5 (Cinco de Mayo). He stated the ribbon cutting would be held at 4:30 p.m. and invited everyone to attend, shop, and enjoy the live entertainment.

Councilmember Timm reported that he and his colleagues attended a Solano-Napa Habitat for Humanity event where U.S. Representatives John Garamendi and Mike Thompson presented a check for $1 million to help fund the group’s housing projects, including a three -unit, low-income residential project on Woolner Avenue in Fairfield. Fairfield is the lead agency on the project and Solano County is a partner. He also attended the Solano EDC Breakfast on April 29 at the Hilton Garden Inn, the first time they have met in person in two years due to the pandemic .

Councilmember Bertani thanked everyone for attending the meeting. She was pleased to announce that the Clergy Action Network (CAN) would hold the first Annual Juneteenth Celebration on Saturday, June 18, on the Solano County lawn from 12-5 p.m. and the event would include food, games, and live music!

Vice Mayor Vaccaro thanked the Parks & Recreation Department for its hosting of the successful Blues, Brews, & BBQ event held in downtown on April 23. He reported he attended the ceremony held in Packet Page 123 of 793Attachment 11 Page 1 of 5

Council Chamber on May 2, honoring the City of Fairfield’s Homeless Services M anager Dawn La Bar as Solano County’s Woman of the Year 2022. Senator Dodd, who selected Dawn for this recognition, presented her with a special resolution. Solano County Supervisors Spering and Mashburn and others thanked Dawn for her dedication and service to the community. Lastly, he thanked staff for coordinating the Employee Recognition Ceremony held at the Downtown Theatre earlier in the day.

Mayor Price reported that he attended the Blues, Brews, and BBQ and said the food was delicious. He stated he is looking forward to cutting the ribbon at the opening of the Farmer’s Market on May 5.

CITY MANAGER REPORT

Interim City Manager David Gassaway stated he was pulling Item 10 from the Consent Calendar and that Item 21 would be continued at the May 17, 2 022, meeting. He reported that the Farmers’ Market would be held from 3-7 p.m. this year. Lastly, he thanked Human Resources staff for coordinating the Employee Recognition events of the week.

CITY ATTORNEY REPORT

City Attorney David Lim reported that the City of Fairfield has settled Claim No. 21038, filed by Paulina Sheila Furtado Butler, in the amount of $95,000.

CITY CLERK REPORT

City Clerk Karen Rees had no report.

PRESENTATIONS

1. Director of Human Resources Farbod Pirouzmand gave a presentation on the Employee Recognition Ceremony in honor of Public Service Recognition Week.

2. Director of Human Resources Farbod Pirouzmand presented City Manager Commendation Awards to the following: Team Awards: Travis Jones and Tim Shephard of Information Technology; Deputy Fire Chief John Sturdee, Luke Cox, Doyle Peebles, Casey Morse, Chase Diaz, Chad Bubak and Michael Guerra of Fire; and an Individual Award was presented to Michael Rudolph of Fire.

3. Councilmember Bertani presented a Woman of the Year Proclamation to Homeless Services Manager Dawn La Bar. Dawn was recognized on May 2, 2022, by Senator Bill Dodd, who named Dawn as Solano County Woman of the Year.

4. Councilmember Panduro presented a proclamation for Public Service Recognition Week.

5. Vice Mayor Vaccaro presented a proclamation declaring May 1 - May 7, 2022, as the 53rd Annual Professional Municipal Clerk's Week. City Clerk Rees accepted the proclamation and thanked former Deputy City Clerk Amber Alexander for her service.

PUBLIC COMMENTS

Joseph Joyce spoke about campaign signs.

Jeff Trager spoke about upcoming events at the Downtown Theatre.

Bryan Lynch spoke about vacant lots.

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CONSENT CALENDAR

6. Minute Action Approving Mayor's Appointment to the Solano County Mosquito Abatement District Board of Trustees

7. Second Reading and Adoption of Ordinance 2022-08 of the City Council of the City of Fairfield Amending Chapter 25, Article I, Section 25.12.3 of the Fairfield Municipal Code, Also Known as the City of Fairfield Zoning Ordinance and Zoning Map, Rezoning Approximately .68-Acres at the Northeast Corner of Pennsylvania Avenue and Brighton Drive (APN: 0034-022-380) from Residential Low-Medium:
6 (RLM:6) to Residential Low-Medium (RLM)

8. Resolution 2022-90 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

9. Resolution 2022-91 of the City Council of the Cit y of Fairfield Authorizing Acceptance of FY 2021-2022 Low Carbon Transit Operations Program Grant Allocations for Electric Infrastructure Upgrades at the Fairfield Corporation Yard

10. Resolution 2022-92 of the City Council of the City of Fairfield Authorizing Execution of the Improvement Agreement for the Canon Station – Zone II Pump Station ** Pulled from Agenda by City Manager

11. Resolution 2022-93 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to First Serve Production, Inc. for the Allan Witt Community Park Tennis Courts Resurfacing Maintenance Project and Updating the Fiscal Year 2021/2022 Budget

12. Resolution 2022-94 of the City Council of the City of Fairfield Approving the Report of the Advisory Board for Calendar Year 2021 and Proposed Budget for Calendar Year 2022 in Connection with the North Texas Street Business Improvement District; and Resolution 2022-95 of the City Council of the City of Fairfield Declaring Intention to Levy an As sessment Against Businesses within the North Texas Street Business Improvement District for Calendar Year 2022 and Setting a Time and Place for Hearing Objections Thereto

Councilmember Timm made a motion to approve the Consent Calendar as presented, excluding Item

10. Councilmember Bertani seconded the motion. The motion carried unanimously.

NEW BUSINESS

13. Minute Action Approving Mayor's Appointments to the Youth Commission

Councilmember Panduro made a motion to approve the appointments to the Youth Commission.

Councilmember Tonnesen seconded the motion. The motion carried unanimously.

City Clerk Rees administered the Oath of Office to the following Youth Commissioners: Nadia Smith, Diego Cortes, and Rishi Patel.

14. Interim City Manager David Gassaway recommended to Council that it approve Resolution 2022-96 of the City Council of the City of Fairfield Approving a Memorandum of Understanding with First 5 Solano Children and Families Commission for the Establishment of a First 5 Center in Fairfield

Jennifer Barton and Erin Hannigan spoke on Item 14.

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Councilmember Panduro made a motion to approve Resolution 2022-96. Vice Mayor Vaccaro seconded the motion. The motion carried unanimously.

15. Public Works Management Analyst Chris Lewis recommended to Council that it approve Resolution 2022-97 of the City Council of the City of Fairfield Authorizing a Loan and Budget Transfer from the Intergovernmental Loan Fund to Landscaping and Lighting Maintenance District No. 7 – Rolling Hills for Increased Landscape Maintenance and Consulting Services through Fiscal Year 2022-2023 and Authorizing an Update to the Fiscal Year 20212022 Budget; and

Resolution 2022-98 of the City Council of the City of Fairfield Authorizing a Loan and Budget Transfer from the Intergovernmental Loan Fund to Landscaping and Lighting Maintenance District No. 11 – Paradise Valley North for Increased Landscape Maintenance and Consulting Services through Fiscal Year 2022-2023 and Authorizing an Update to the Fiscal Year 2021 2022 Budget; and

Resolution 2022-99 of the City Council of the City of Fairfield Authorizing a Loan and Budget Transfer from the Intergovernmental Loan Fund to Landscaping and Lighting Maintenance District No. 13 – North Cordelia for Increased Landscape Maintenance and Consulting Services through Fiscal Year 2022-2023 and Authorizing an Update to the Fiscal Year 2021-2022 Budget.

Vice Mayor Vaccaro made a motion to approve Resolution 2022-97. Councilmember Bertani seconded the motion. The motion carried unanimously.

Councilmember Timm made a motion to approve Resolution 2022-98. Vice Mayor seconded the motion.

The motion carried unanimously.

Councilmember Tonnesen made a motion to approve Resolution 2022-99. Councilmember Bertani seconded the motion. The motion carried unanimously.

16. Interim Finance Director Juan Gomez recommended to Council that it c ontinue Resolution 2022-87 of the City Council of the City of Fairfield Approving the City's Fi scal Year 2020-21 Annual Comprehensive Financial Report and the Federal Awards Report (Single Audit).

Councilmember Bertani made a motion to approve Resolution 2022 -87. Councilmember Timm seconded the motion. The motion carried unanimously.

17. Director of Human Resources Farbod Pirouzmand recommended to Council that it approve Resolution 2022-100 of the City Council of the City of Fairfield Adopting a Successor Memorandum of Understanding Between the City and the Fairfield Employees’ Association .

Councilmember Timm made a motion to approve Resolution 2022-100. Vice Mayor Vaccaro seconded the motion. The motion carried unanimously.

18. Director of Human Resources Farbod Pirouzmand recommended to Council that it approve Resolution 2022-101 of the City Council of the City of Fairfield Adopting a Successor Memorandum of Understanding Between the City and the Fairfield General Management Association

Police Sgt. Sean Timm spoke on Item 18.

Vice Mayor Vaccaro made a motion to approve Resolution 2022-101. Councilmember Tonnesen seconded the motion. The motion carried unanimously.

19. Director of Human Resources Farbod Pirouzmand recommended to Council that it approve Resolution 2022-102 of the City Council of the City of Fairfield Adopting a Successor Memorandum of Packet Page 126 of 793Attachment 11 Page 4 of 5

Understanding Between the City and the Fairfield Police Management Association Councilmember Panduro made a motion to approve Resolution 2022-102. Councilmember Tonnesen seconded the motion. The motion carried unanimously.

20. Director of Human Resources Farbod Pirouzmand recommended to Council that it approve Resolution 2022-103 of the City Council of the City of Fairfield Adopting a Successor Memorandum of Understanding Between the City and the Fairfield Police Officers’ Association.

Vice Mayor Vaccaro made a motion to approve Resolution 2022-103. Councilmember Tonnesen seconded the motion. the motion carried unanimously.

Interim City Manager David Gassaway pulled Item 21 and stated it would be continued on May 17, 2022.

21. Discussion Regarding Project Labor Agreements for City-Owned Capital Improvement Projects

ADJOURNED MEETING AT 8:10 P.M. TO TUESDAY, MAY 17, 2022, 6:00 P.M., COUNCIL CHAMBER OR VIA ZOOM.

__________________________
City Clerk

_________________________
Mayor

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City Council Special Meeting May 17, 2022

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CITY OF FAIRFIELD

SPECIAL MEETING
TUESDAY, MAY 17, 2022; 5:30 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 5:36 p.m.

On roll call were Councilmembers Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice Mayor Rick Vaccaro, and Mayor Price.

NEW BUSINESS

1. Report on Waterman Boulevard Halfway House Residence

City Attorney, David Lim presented the Report on Waterman Boulevard Halfway House Residence in response to the April 6, 2022, City Council meeting after much concern regarding sex offenders living in a halfway house within close vicinity to children. Mr. Lim stated that if the council would like to provide further direction and have any additional questions regarding the Waterman Halfway House, he recommended to treat it as a litigation enforcement action in a closed session meeting.

Councilmember Bertani wanted to know what the Council can do to weigh in on the location of these halfway homes and Mr. Lim responded that Jessica’s Law had a clause limited location of halfway home for registered sex offender, but the law was declared un-Constitutional by the Supreme Court of California. Councilmember Bertani asked Mr. Lim, what can the Council do for the Waterman House situation and Mr. Lim recommended to continue the discussion in closed session.

Councilmember Moy mentioned about what business permit information is public information and Interim City Manager, David Gassaway stated that the City is in the process of making a modification for the business permit process driven by City Ordinances so that we can classify different types of business permits.

Both Councilmember Bertani and Moy encouraged residents to speak on this matter. No members of the public spoke at the meeting.

After much discussion, Councilmembers requested this item to be added to a future closed session for further discussion.

The meeting was adjourned at 6:05 p.m.
____________________________
City Clerk
________________________________
Mayor
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City Council Meeting Minutes May 17, 2022

CITY OF FAIRFIELD

CITY COUNCIL

CONCURRENT REGULAR MEETING
TUESDAY, MAY 17, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:06 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice Mayor Rick Vaccaro and Mayor Price.

INVOCATION

Councilmember Bertani gave an invocation.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Councilmember Moy.

COUNCIL REPORTS

Vice Mayor Vaccaro reported that he attended the League of California Cities and met with the newly elected State Assembly Member, Lori Wilson. Next, he reported about the Downtown Revitalization Program from the City of Placentia which would benefit the Heart of Fairfield Plan. He added that he would like to add the American Rescue Plan Act (ARPA) Funds for Shelter Inc. for discussion and action on the June 21, 2022, City Council meeting. Vice Mayor Vaccaro made a motion to add the American Rescue Plan Act (ARPA) Funds for Shelter Inc. for discussion and action to the June 21, 2022, City Council meeting. Councilmember Panduro seconded the motion. The motion carried unanimously.

Finally, Vice Mayor Vaccaro requested to move Item 17 before Item 16 and the councilmembers agreed unanimously. He also mentioned about the victims of Buffalo, New York and the shooting that occurred at Laguna Woods.

Councilmember Bertani reported on the Juneteenth event that the Fairfield Clergy Action Network (CAN) is holding on June 18, 2022. Next, she mentioned that she will be holding a town hall meeting this weekend at Falati Park at Gold Ridge. Finally, Councilmember Bertani wanted to thank the Interim City Manager Gassaway for working with Mission Samoa to get the tiny homes project underway.

Councilmember Moy reported that the National Day of Prayer was a great success. Next, she mentioned that this is also National Police Week, and she thanked all sworn officers as well as support staff that works in the Police Department. Councilmember Moy added that she assisted in creating a non-profit program called Friends of the Fairfield Police K-9 Association. Finally, she requests to erect a dog statue to be placed in the Civic Center and to have this added as a future agenda item.

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Councilmember Panduro reported on the Cinco de Mayo celebration at The Grove. Finally, she reported on the Police Department’s Latino Forum.

Councilmember Timm reported on the construction that is occurring on I-80 where they are adding an express lane for eight miles starting from Red Top Road. The next ten miles are going to be brand -new lanes starting from Air Base Parkway to North Texas Street.

Councilmember Tonnesen reported on the Air Show at the Travis Air Force Base.

Mayor Price reported on that the Farmer’s Market is open and encouraged all residents to attend.

Next, he mentioned about all the centenarians in Solano County. Finally, he spoke about the Fairfield - Suisun Unified School District achievement awards.

CITY MANAGER’S REPORT

Interim City Manager Gassaway reported on the League of California Summit. Next, he mentioned about an opposition letter against the taxpayer protection and government accountability act, it was a ballot measure attempt brought forward by the California Business Roundtable and it was very problematic for financial sustainability in local governments and stripping local control which has not been qualified for this year’s ballot.

Mr. Gassaway also indicated that Item #17 would be heard before Item #1 6.

CITY ATTORNEY’S REPORT

City Attorney David Lim had nothing to report.

CITY CLERK’S REPORT

Mayor Price welcomed Deputy City Clerk Esther Beavers to her first meeting as a City Clerk.

Deputy City Clerk Beavers wished City Clerk Karen Rees a happy birthday.

PRESENTATIONS

1. Councilmember Panduro read a proclamation Declaring Asian & Pacific Islander Heritage Month.

2. Councilmember Timm read a proclamation Declaring National Building Safety Month.

3. Councilmember Bertani read a proclamation Declaring National Public Works Week - May 15-21, 2022.

4. Assistant Public Works Director of Utilities, Michael Hether presented on Fairfield's Water Supply Status Update.

5. PG&E Government Relations Representative, Clay Merrill presented on the PG&E Local Government Forum.

PUBLIC COMMENTS

Nora Martinez spoke about Shelter Inc.

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City Council Meeting Minutes May 17, 2022

Tim Madigan provided an update in all the activities that is currently occurring at the Solano County Library.

Chairman Price convened the meeting of the Housing Authority at approximately 7:06 p.m.

Deputy City Clerk Beavers read the following statement: The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

Mayor Price Reconvened meeting of the City Council at approximately 7:08 p.m.

CONSENT CALENDAR

7. Resolution 2022-105 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

8. Resolution 2022-92 of the City Council of the City of Fairfield Authorizing Execution of the Improvement Agreement for the Red Top Zone II Pump Station Improvements

9. Resolution 2022-106 of the City Council of the City of Fairfield Accepting the Rancho Solano and Paradise Valley Clubhouses Flooring and Painting Project as Complete

10. Resolution 2022-107 of the City Council of the City of Fairfield Authorizing Submission of Grant Applications to the Federal Transit Administration (FTA) 5339(c) Low or No Emission Grant Program and the 5339(b) Grants for Bus and Bus Facilities Competitive Program

11. Resolution 2022-108 of the City Council of the City of Fairfield Approving the Consultant Services Agreement for Geographic Information System Assessment and Strategy with Geographic Technologies Group

12. Resolution 2022-109 of the City Council of the City of Fairfield Approving the Communications Facility Ground Lease Agreement Between the City of Fairfield and DISH Wireless LLC for a New Cellular Site Located off of Hilborn Road, Fairfield, More Commonly Known as APN 0156- 130-140

13. Resolution 2022-110 of the City Council of the City of Fairfield Approving an Agreement with the North Texas Street Business Association for the Calendar Year 2022 Operation and Administration of the North Texas Street Business Improvement District

14. Resolution 2022-111 of the City Council of the City of Fairfield Authorizing Staff to Submit an Application to the California Department of Housing and Community Development (Department) for the Local Housing Trust Fund Program and Authorizing the City Manager to Execute All Agreements Pertaining to the Department Local Housing Trust Fund Program

15. Resolution 2022-112 of the City Council of the City of Fairfield Accepting the 710-724 Ohio Street Rehabilitation Project as Complete

Vice Mayor Vaccaro made a motion to approve the Consent Calendar as presented. Councilmember Bertani seconded the motion. By a roll call vote, the motion carried unanimously.

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NEW BUSINESS

17. ITEM #17 WAS MOVED AHEAD OF ITEM #16. Assistant to the City Manager, Anna Guiles presented on the Discussion Regarding Pre-Qualification for City-owned Capital Improvement Projects.

Robert Blunt, Nicole Goehing, John Takeuchi, Jason Taylor, Andres Bruno, John Belperio, Thomas Ewen, Chris Palomo, Lisa Tramonte, Fidel Chavez, and Pete Connor spoke on Item 17.

Councilmembers requested additional information on:
 $1.5 million threshold
 Local preference to include other counties that touch Solano: Contra Costa, Napa, and Yolo  180 days requirement and 25% local hiring policy mandate

The Mayor called a recess at approximately 8:04 PM.

The City Council meeting resumed at approximately 8:12 PM.

16. City Attorney, David Lim provided a Report on Homeless Enforcement.

18. Public Works Senior Management Analyst, Marisa Cumpian presented on Resolution 2022-113 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Letter of Intent for an Intergovernmental Support Agreement between the City of Fairfield and Travis Airforce Base.

Sandy Person spoke on Item 18.

Vice Mayor Vaccaro made a motion to approve Resolution 2022-113. Council Bertani seconded the motion. By a roll call vote, the motion carried unanimously.

PUBLIC HEARINGS

19. Community Development Economic Development Manager, Dwayne Dalman presented on Public Hearing; and Resolution 2022-114 of the City Council of the City of Fairfield Levying an Assessment for Calendar Year 2022 for the North Texas Street Business Improvement District

Mayor Price opened the public hearing.

Mayor Price closed the public hearing.

Vice Mayor Vaccaro made a motion to approve Resolution 2022-114. Councilmember Moy seconded the motion. By a roll call vote, the motion carried 6-1. Councilmember Moy voted no.

20. Public Works, Assistant Public Works Director of Utilities, Michael Hether presented on Receive Report and Hold Public Hearing Regarding Triennial Water System Report on Public Health Goals
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Mayor Price opened the public hearing.

Mayor Price closed the public hearing.

Council received the report. No action was necessary by the Council.

21. Public Works Senior Civil Engineer, Alvin Lei presented on Public Hearing; and Resolution 2022-115 of the City Council of the City of Fairfield Ordering the Vacation of a Portion of Guittard Way and Authorizing the City Manager to Convey Said Vacated Area to the Adjacent Parcel Owner

Mayor Price opened the public hearing.

Mayor Price closed the public hearing.

Vice Mayor Vaccaro made a motion to approve Resolution 2022-115. Councilmember Moy seconded the motion. By a roll call vote, the motion carried unanimously.

22. Public Works Management Analyst, Chris Lewis presented on Public Hearing; and Resolution 2022-116 of the City Council of the City of Fairfield Annexing Territory (Yelton Properties LLC) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 57, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and

Resolution 2022-117 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 57 (Yelton Properties LLC)

Mayor Price opened the public hearing.

Mayor Price closed the public hearing.

Councilmember Timm made a motion to approve Resolution 2022 -116. Councilmember Tonnesen seconded the motion. By a roll call vote, the motion carried unanimously.

Deputy Clerk Beavers opened the ballot and read that it was four YES votes in favor of the annexation.

Councilmember Bertani made a motion to approve Resolution 2022 -117. Councilmember Panduro seconded the motion. By a roll call vote, the motion carried unanimously.

23. Public Works Management Analyst, Chris Lewis presented on Public Hearing; and Resolution 2022-118 of the City Council of the City of Fairfield Annexing Territory (Popeyes) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 58, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof;

and
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Resolution 2022-119 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 58 (Popeyes)

Mayor Price opened the public hearing.

Mayor Price closed the public hearing.

Vice Mayor Vaccaro made a motion to approve Resolution 2022-118. Councilmember Timm seconded the motion. By a roll call vote, the motion carried unanimously.

Clerk Esther Beavers opened the ballot and read that it was one YES votes in favor of the annexation.

Councilmember Timm made a motion to approve Resolution 2022 -119. Councilmember Bertani seconded the motion. By a roll call vote, the motion carried unanimously.

Mayor Price adjourned the council meeting in honor and memory of Tyler Switzer, former Fairfield Police Officer. He served four years with the Marines and that passed away from a motorcycle accident this week.

ADJOURNED MEETING AT 9:05 P.M. TO TUESDAY, JUNE 21, 2022, 6:00 P.M., COUNCIL CHAMBER.

____________________________
City Clerk

_________________________
Mayor

Packet Page 134 of 793Attachment 13 Page 6 of 6

CITY OF FAIRFIELD

CITY COUNCIL

REGULAR CONCURRENT MEETING
TUESDAY, MAY 17, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533

HOUSING AUTHORITY MINUTES

CALL TO ORDER

Chairman Harry T. Price called the meeting of the Housing Authority to order at 7:06 p.m.

ROLL CALL

On roll call were Commissioners Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice Chair Rick Vaccaro, and Chairman Price.

HOUSING AUTHORITY CONSENT CALENDAR

1. Resolution HA2022-06 of the Fairfield Housing Authority Approving a Lease with Thakur Incorporated for Office Space at 1525 Webster Street, Suites A & B and Approving up to $650,000 in Low Moderate Income Housing Assets Funds to Cover Tenant Improvement Costs for the Office Space

Commissioner Timm made a motion to approve the HA Consent Calendar as presented. Commissioner Moy seconded the motion. By a roll call vote, the motion carried unanimously.

Adjourned Meeting of Housing Authority and Reconvened meeting of the City Council at 7:08 p.m.

____________________________
Assistant Secretary

___________________________
Chairman
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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

REGULAR CONCURRENT MEETING
TUESDAY, JUNE 21, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:02 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice-Mayor Rick Vaccaro, and Mayor Price.

INVOCATION

Worship Pastor Mark LeCheminant, Church of Jesus Christ of Latter-day Saints, gave an invocation.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Boy Scouts Troup 100, who also performed a flag ceremony.

COUNCIL REPORTS

Councilmember Panduro thanked everyone who participated in her two community meetings and said the cleanup of North Texas Street was a great event. She thanked Public Works for their assistance with trash removal.

Councilmember Tonnesen did not have a report.

Councilmember Timm gave kudos to Councilmember Bertani for her coordination of the first Juneteenth event in Fairfield. He said he had fun and can’t wait for next year’s event.

Councilmember Moy thanked Boy Scout Troop 100 for leading the Pledge and performing the flag ceremony. She invited the community to attend her upcoming town hall meetings: 1) June 30 , 6 p.m. via Zoom, “Fentanyl – One Pill Can Kill!”; and 2) July 14, 6 p.m., Council Chamber, “Clean Streets Make Safe Streets.” She also thanked Councilmember Bertani for coordinating the first Juneteenth event in Fairfield on June 18.

Councilmember Bertani thanked everyone who participated in the Juneteenth event and especially those that helped her coordinate a successful event. Next, she thanked the community members who attended her two town hall meetings and invited everyone to attend the third meeting on June 25 at Dunnell Center.

Vice Mayor Vaccaro thanked Councilmember Bertani for taking the leadership role in the Juneteenth event and said it was inspiring to see it happening in Fairfield. He reported he and Councilmember Panduro continue to attend the 2 x 2 Solano Homeless Subcommittee meetings. The next meeting is in Packet Page 136 of 793Attachment 15 Page 1 of 6

July, and they will be discussing CAP Solano’s restructuring. CAP Solano is one of the funding sources.

Mayor Price reported that Willow Hall was the recent site of many graduation events. He stated that California has 1,000 charter school students and Fairfield has 26 of those, who just graduated. He was impressed with their goals of continuing their education in medicine, engineering, and teaching. He congratulated all Fairfield graduates and wished them future success.

CITY MANAGER REPORT

Interim City Manager David Gassaway congratulated the Marketing and Outreach Division (MOD) for winning a Gold Telly Award for its documentary on the 50 th Anniversary of Civic Center Complex. He reported that they also won several silver and bronze medals. He invited the community to attend the July 4 parade starting at 10 a.m. and to stay for the family fun activities following the parade. Lastly, he reported that staff requested Item 15 be pulled from the Consent Calendar and brought back at a future council meeting.

CITY ATTORNEY REPORT

City Attorney David Lim reported on recent closed sessions: 1) confirmation of a settlement previously approved by Council on a 7-0 vote in the matter of Jeffrey Drevdahl vs. City of Fairfield, et al., (United States District Court Eastern District Case No. 2:20-cv-00859-DB) a $100,000 payment to Mr. Drevdahl was finalized. 2) Public Employee Appointment of Interim City Manager David Gassaway. Council will vote on extending his contract to December 31, 2022, this evening, as it is Item 11 on Consent Calendar; and 3) Hansaben Investments, LLC, Case #22-30258, U.S. Bankruptcy Courts, Northern District of California, San Francisco Division – Council voted 7-0 for the retention of outside legal counsel to protect the assets of the City of Fairfield.

CITY CLERK REPORT

City Clerk Karen Rees reported that she and her husband enjoyed volunteering at Fairview Elementary for their school carnival. And she congratulated the Golden State Warriors on their seventh NBA Finals Championship and said she enjoyed attending the parade in San Francisco in their honor.

PRESENTATIONS

2. Poet Laureate Bonnie DiMichele read an original poem entitled "Juneteenth.” Mayor Price presented her with a plaque commemorating her t wo-year term as Fairfield’s poet laureate.

3. Councilmember Bertani read a proclamation declaring Juneteenth National Independence Day.

She asked the following individuals to join her at the podium: P astors Gilmore, Trotter, Stetins, and Reed; Jeff Trager, Police Chief Cantrell, Fire Chief Matt Luckenbach, Tamuri Richardson, and Interim City Manager Gassaway. She thanked everyone for their efforts in making the Juneteenth event so successful.

4. Vice Mayor Vaccaro presented a proclamation declaring June as LGBTQ Pride Month to Solano Pride Center Board Member Bernardo Ortega.

5. Police Chief Deanna Cantrell gave a presentation on the relocation of Investigations Division. She also introduced the new Police Public Information Officer, Jennifer Brantley, who just joined the department.

PUBLIC COMMENTS

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Bryan Lynch spoke about snakes and vacant lots.

Jeff Trager spoke about upcoming events at Downtown Theatre and in the community.

Tony Wade spike about his new book, “Lost Restaurants of Fairfield.” Michael Pechner spoke about climate change and “fire weather.” Nora Dizon thanked Chief of Police Cantrell for opening a new office in Cordelia.

Convened meeting of the Successor Agency to the Fairfield Redevelopment Agency at 7:04 p.m.

SUCCESSOR AGENCY CONSENT CALENDAR

6. Resolution SA2022-01 of the Successor Agency to the Fairfield Redevelopment Agency of the City of Fairfield Authorizing Execution of the Consent Agreement for the First Restated Declaration of Covenants, Conditions, and Restrictions of Southbridge

Member Bertani made a motion to approve the SA Consent Calendar as presented. Vice Chair Vaccaro seconded the motion. The motion carried unanimously.

Convened a joint meeting of the City Council and Housing Authority at 7:06 p.m.

City Clerk read the following statement: The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

ROLL CALL

On roll call were Commissioners Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm , and Scott Tonnesen; Vice Chair Rick Vaccaro, and Chair Price.

JOINT CITY COUNCIL AND HOUSING AUTHORITY PUBLIC HEARINGS

7. Budget Manager Ashley Doyle recommended to Council that it open the joint public hearing of the City Council of the City of Fairfield and Housing Authority adopting Resolutions approving the Mid-Cycle Update to Fiscal Year 2021-22 and 2022-23 Budget and Financial Plan:

Resolution 2022-120 of the City Council of the City of Fairfield Appropriating the Fiscal Year 2022-23 Budget and Updating the Financial Plan for the City of Fairfield; and

Resolution HA2022-07 of the City of Fairfield Housing Authority Appropriating the Fiscal Year 2022-23 Budget and Updating the Financial Plan; and

Resolution 2022-121 of the City Council of the City of Fairfield Approving the Fiscal Year 2022- 23 General Obligation Bond Property Tax Rates; and

Resolution 2022-122 of the City Council of the City of Fairfield Establishing the Fiscal Year 2022-23 Appropriations Limit; and

Resolution 2022-123 of the City Council of the City of Fairfield Making Certain Findings Related to Development Impact Fees; and

Resolution 2022-124 of the City Council of the City of Fairfield Approving Vehicle a nd Equipment Purchases for the Fiscal Year 2022-23

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Chairman Price opened the public hearing. There were no requests to speak Chairman Price closed the public hearing.

Councilmember Timm made a motion to approve Resolutions 2022-120, 2022-121, 2022-122, 2022-123, and 2022-124. Councilmember Bertani seconded the motion. The motion carried unanimously.

Vice Chair Vaccaro made a motion to approve Resolution HA 2022-07 Commissioner Panduro seconded the motion. The motion carried unanimously.

Reconvened meeting of the City Council at 7:24 p.m.

CONSENT CALENDAR

8. Resolution 2022-125 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

9. Resolution 2022-126 of the City Council of the City of Fairfield Calling and Providing for a General Municipal Election to be Held in the City of Fairfield on Tuesday, November 8, 2022, to Elect City Officers and to Request the Solano County Board of Supervisors to Consolidate the General Municipal Election with the Statewide Election on that Date; and

Resolution 2022-127 of the City Council of the City of Fairfield Requesting the Solano County Board of Supervisors to Permit the County Registrar of Voters to Render Services in Connection with the General Municipal Election to be Held on Tuesday, November 8, 2022, and Authorizing the Solano County Board of Supervisors to Canvass the Returns of the Election; Determining Charges for Candidates’ Statements; and Authorize the City Clerk to Publish the Notice of Election Adopt resolutions.

10. Minute Action Approving Mayor’s Appointments to Council Legislative Review and Honors Committee and 2022 League of California Cities Voting Delegate and Alternate

11. Resolution 2022-128 of the City Council of the City of Fairfield Approving an Extension to the Interim City Manager Employment Agreement Between the City of Fairfield and David Gassaway

12. Resolution 2022-129 of the City Council of the City of Fairfield Appo inting Dawn La Bar and Sullina Sanchez as the Primary and Alternate Representatives to the Community Action Partnership of Solano, Joint Powers Authority

13. Resolution 2022-130 of the City Council of the City of Fairfield Approving $175,000 of Homeless Services Project Construction Funds to Cover Pallet Shelter Costs and Authorizing the City Manager to Execute all Construction Agreements Including, but not Limited to, Agreements with Architects, Modular Bathroom Builders, Pallet Shelters Providers, and General Contractors to Complete Construction Activities for the Mission Samoa Pallet Shelter Project Up to an Amount not to Exceed $530,000

Councilmember Timm requested Item 14 be pulled for discussion.

14. Resolution 2022-131 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and SHELTER Solano, Inc. for the Provision of Emergency Shelter Beds

Interim City Manager David Gassaway requested this item be pulled. It will return at a future meeting.

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15. Resolution 2022-132 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Four (4) Year Lease Agreement with PNC Equipment, LLC Finance for Replacement of Golf Carts at Rancho Solano and Paradise Valley Golf Courses

16. Resolution 2022-133 of the City Council of the City of Fairfield Approving the Second Amendment to the Services Contract for a Cyber Security Program Assessment from Presidio Networked Solutions Group LLC

17. Resolution 2022-134 of the City Council of the City of Fairfield Authorizing the City Manager to Execute and Approve the Purchase of Ten Unmanned Aerial Vehicles and Associated Equipment Adopt resolution.

18. Resolution 2022-135 of the City Council of the City of Fairfield Authorizing the Seventh Amendment to the 1965 Agreement between the City of Fairfield, City of Suisun City, and Fairfield-Suisun Sewer District Regarding Collection System Rehabilitation and Replacement Funding

19. Resolution 2022-136 of the City Council of the City of Fairfield Accepting the Heart of Fairfield - CDBG Downtown Sidewalk Gap Closure Project as Complete

20. Resolution 2022-137 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Enclave at Red Top Unit 2 Subdivision as Complete

21. Resolution 2022-138 of the City Council of the City of Fairfield Accepting the Gateway Boulevard Median Island Modification Project as Complete

22. Resolution 2022-139 of the City of Fairfield Authorizing the Levy of Special Taxes within Community Facilities District No. 1 for Fiscal Year 2022-2023

23. Resolution 2022-140 of the City Council of the City of Fairfield Incorporating a List of Projects Funded by SB 1: The Road Repair and Accountability Act for Fiscal Year 2022-23

24. Resolution 2022-141 of the City Council of the City of Fairfield Accepting the Laurel Creek Community Park Ball Field Lighting Improvements Project as Complete

25. Resolution 2022-142 of the City Council of the City of Fairfield Granting Preliminary Approval of Fiscal Year 2022-2023 Engineer’s Report, Declaring Intention to Order the Levy and Collection of Assessments, and Providing Notice of a Hearing for the Smith Ranch Assessment District

26. Resolution 2022-143 of the City Council of the City of Fairfield Approving the Execution of the Development Loan Agreement with 212 E Tabor Fairfield EAH, LLC to Support the Creation of New Affordable Housing in the City of Fairfield, California, and Authorizing Certain Relat ed Actions

27. Resolution 2022-144 of the City Council of the City of Fairfield Authorizing the Approval of Lending and Mortgage Revenue Bond Policies for Development Activities Sponsored by the City of Fairfield

Councilmember Timm made a motion to approve the Consent Calendar as presented, excluding Item

15. Vice Mayor Vaccaro seconded the motion. The motion carried unanimously.

Councilmember Timm made a motion to approve Item 14. Councilmember Tonnesen seconded the motion. The motion carried unanimously.

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NEW BUSINESS

28. Director of Parks and Recreation Kristina Chamberlin opened the discussion seeking City Council direction on contract renewals with KemperSports for Golf Course Management and with SRI for Food/Beverage/Banquet Services. Dan Bieber and George Marshall of Sports Restaurants Inc. (SRI) gave a presentation.

Vice Mayor Vaccaro made a motion to go out to RFP/RFQ bid with two options, one for single operator and one for dual operator, and provide a one-year extension to the agreements with Kemper Sports for golf course operations and SRI for restaurant operations extending them to December 31, 2023.

Councilmember Moy seconded the motion. The motion carried 5 -2 with Councilmembers Timm and Tonnesen voting no.

29. Interim City Manager David Gassaway recommended to Council that it approve the Fairfield Fiscal Year 2022-23 Strategic Goals and Priorities.

Vice Mayor Vaccaro made a motion to approve the COF FY 2022 -23 Strategic Goals and Priorities.

Councilmember Panduro seconded the motion. The motion carried unanimously.

30. Homeless Services Management Analyst Sullina Sanchez recommended to Council that it approve Resolution 2022-145 of the City Council of the City of Fairfield authorizing the City Manager to execute a Memorandum of Understanding between the City of Fairfield and SHELTER Solano, Inc. to support the Kitchen Build-out Completion Project at 310 Beck Avenue in Fairfield and Authorizing an Update to the Fiscal Year 2022-2023 Budget.

Homeless Services Manager Dawn La Bar was available online and Shelter Inc.’s Executive Director John Eckstrom was at the meeting and they both answered the Council’s questions.

Vice Mayor Vaccaro made a motion to approve Resolution 2022 -145. Councilmember Panduro seconded the motion. The motion carried 6-0, as Councilmember Moy stepped away from the dais.

PUBLIC HEARINGS

31. Planning Manager Dave Feinstein recommended to Council that it open the public hearing; and approve Resolution 2022-146 of the City Council of the City of Fairfield Adopting Updated Nexus Studies for the Citywide AB1600 Traffic Impact Fee and for the Northeast Area Development Fees .

Mayor Price opened the public hearing.

Zachary Wright of Seeno Homes spoke on Item 31 via Zoom.

Mayor Price closed the public hearing.

After a lengthy discussion, Councilmember Timm made a motion to approve Resolution 2022-146. Vice Mayor Vaccaro seconded the motion. The motion carried 6-0, with Councilmember Moy abstaining.

ADJOURNED MEETING AT 9:27 P.M. TO TUESDAY, JULY 5, 2022, 6:00 P.M., COUNCIL CHAMBER.

_____________________________
City Clerk
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Mayor
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City Council Special Meeting June 28, 2022

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Fairfield City CouncilJuly 19, 2022

Fairfield City Council
July 19, 2022