Agenda — Fairfield City Council, June 6, 2023 (part 1 of 5)

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400 CALL TO ORDER 6:00 PM
ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Scott Tonnesen
Councilmember Rick Vaccaro
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
INVOCATION Associate Pastor Jimmie Allen, BayNorth Church PLEDGE OF ALLEGIANCE
COUNCIL REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
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PRESENTATIONS

1.Proclamation Declaring Pride Month Presented by Councilmember Rick Vaccaro Contact:Karen Rees, (707) 428 7767
a

2.Recognition of the 2023 Water Awareness Video Contest 1st Place Winner Contact:Nigel Browne, (707) 4287480
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

HOUSING AUTHORITY CONSENT CALENDAR
HOUSING AUTHORITY CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Authority or the public requests that separate action be taken on a specific item.

3.Resolution HA202303 of the Fairfield Housing Authority Approving the Tenant Improvements for the 1525 Webster Street Office Project as Complete
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:LaTanna Jones, (707) 4287647
a
CONVENE MEETING OF THE PARADISE VALLEY MAINTENANCE AND MONITORING

DISTRICT
PVMMD CONSENT CALENDAR
PVMMD CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the PVMMD or the public requests that separate action be taken on a specific item.

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4.Resolution PVMMD 202301 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the District Manager to Execute a Contractor Service Agreement with Apex Grading, Inc.; and
Resolution PVMMD 202302 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the District Manager to Execute an OnCall Services Contract with Apex Grading, Inc.; and
Resolution PVMMD 202303 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the District Manager to Execute an OnCall Services Contract with Hanford Arc Recommended Action
Adopt resolutions.

Funding Source
$174,528; Paradise Valley Maintenance and Monitoring District Fund Contact:Chris Lewis, (707) 4287089

5.Resolution PVMMD 202304 of the Paradise Valley Maintenance and Monitoring District Board Granting Preliminary Approval of the Fiscal Year 20232024 Budget, Declaring Intention to Order the Levy and Collection of Assessments for Fiscal Year 20232024, and Providing Notice of a Public Hearing Thereon for the Paradise Valley Maintenance and Monitoring District Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
RECONVENE MEETING OF THE CITY COUNCIL
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

6.Resolution 2023128 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Restoration Family Counseling for Peer Support and Counseling Services Recommended Action
Adopt resolution.

Funding Source
$300,000; General Fund
Contact:Dan Marshall, (707) 4287313
a

7.Resolution 2023129 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Quitclaim Deed Releasing the City’s Interest in Land Located at the Southeast Corner of Heath and Peach Tree Drives (APN: 0034050320) Conveyed to the City by Document Recorded as 200800038384, Solano County Records Recommended Action
Adopt resolution.

Funding Source
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Funding Source
N/A
Contact:Trisha Curran, (707) 4287471
a

8.Resolution 2023130 of the City Council of the City of Fairfield Accepting the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project as Complete Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Roger Dunham, (707) 4287478
a

9.Resolution 2023131 of the City Council of the City of Fairfield Accepting the Landscape Improvements for the Villages at Fairfield Village I – Unit 3 Subdivision as Complete Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Roger Dunham, (707) 4287478
a

10.Resolution 2023132 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 3 to the Agreement Between the City of Fairfield and Innovate Mobility, LLC to Develop, Complete, and Implement a Comprehensive Operational Analysis of FAST Local and Paratransit Services
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Diane Feinstein, (707) 4343808
a

11.Resolution 2023133 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Woolner Avenue by SolanoNapa Habitat for Humanity) to Community Facilities District No. 20122 and Authorizing the Levy of Special Taxes Therein for Annexation No. 64 Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a

12.Resolution 2023134 of the City Council of the City of Fairfield Authorizing Acceptance of Fiscal Year 20222023 Low Carbon Transit Operations Program (LCTOP) Grant Allocations from the Greenhouse Gas Reduction Fund for Electric Infrastructure Upgrades at the City’s Corporation Yard
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Shaun Vigil, (707) 4343807
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CITY OF FAIRFIELDFAIRFIELD CITY COUNCILCONCURRENT MEETINGTUESDAY, JUNE 6, 2023; 6:00 PMAND WEDNESDAY, JUNE 7, 2023; 6:00 PM COUNCILCHAMBER, 1000 WEBSTER STREET, FAIRFIELD, CA 94533 ORVIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, andwebstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoomat https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or viaphone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Doug CarrCouncilmember Doriss PanduroCouncilmemberScott TonnesenCouncilmember Rick VaccaroCouncilmember K. Patrice Williams Vice Mayor Pam BertaniMayor Catherine "Cat" MoyINVOCATION Associate Pastor Jimmie Allen, BayNorth ChurchPLEDGE OF ALLEGIANCECOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS1.Proclamation Declaring Pride Month Presented by Councilmember Rick VaccaroContact:Karen Rees, (707) 428 7767a2.Recognition of the 2023 Water Awareness Video Contest 1st Place WinnerContact:Nigel Browne, (707) 4287480aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.HOUSING AUTHORITY CONSENT CALENDARHOUSING AUTHORITY CONSENT CALENDAR NOTICEAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe Authority or the public requests that separate action be taken on a specific item.3.Resolution HA202303 of the Fairfield Housing Authority Approving the Tenant Improvements forthe 1525 Webster Street Office Project as CompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:LaTanna Jones, (707) 4287647aCONVENE MEETING OF THE PARADISE VALLEY MAINTENANCE AND MONITORINGDISTRICTPVMMD CONSENT CALENDARPVMMD CONSENT CALENDAR NOTICEAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe PVMMD or the public requests that separate action be taken on a specific item.4.Resolution PVMMD 202301 of the Paradise Valley Maintenance and Monitoring District BoardAuthorizing the District Manager to Execute a Contractor Service Agreement with Apex Grading,Inc.; andResolution PVMMD 202302 of the Paradise Valley Maintenance and Monitoring District BoardAuthorizing the District Manager to Execute an OnCall Services Contract with Apex Grading,Inc.; andResolution PVMMD 202303 of the Paradise Valley Maintenance and Monitoring District BoardAuthorizing the District Manager to Execute an OnCall Services Contract with Hanford ArcRecommended ActionAdopt resolutions.Funding Source$174,528; Paradise Valley Maintenance and Monitoring District FundContact:Chris Lewis, (707) 42870895.Resolution PVMMD 202304 of the Paradise Valley Maintenance and Monitoring District BoardGranting Preliminary Approval of the Fiscal Year 20232024 Budget, Declaring Intention toOrder the Levy and Collection of Assessments for Fiscal Year 20232024, and Providing Noticeof a Public Hearing Thereon for the Paradise Valley Maintenance and Monitoring DistrictRecommended ActionAdopt resolution.Funding SourceN/AContact:Chris Lewis, (707) 4287089RECONVENE MEETING OF THE CITY COUNCILCONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.6.Resolution 2023128 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Professional Services Agreement Between the City of Fairfield and RestorationFamily Counseling for Peer Support and Counseling ServicesRecommended ActionAdopt resolution.Funding Source$300,000; General FundContact:Dan Marshall, (707) 4287313a7.Resolution 2023129 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Quitclaim Deed Releasing the City’s Interest in Land Located at the SoutheastCorner of Heath and Peach Tree Drives (APN: 0034050320) Conveyed to the City byDocument Recorded as 200800038384, Solano County RecordsRecommended ActionAdopt resolution.Funding SourceN/AContact:Trisha Curran, (707) 4287471a8.Resolution 2023130 of the City Council of the City of Fairfield Accepting the Fire Station 35 –Alterations and Fire Station 40 – Door Replacement Project as CompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:Roger Dunham, (707) 4287478a9.Resolution 2023131 of the City Council of the City of Fairfield Accepting the LandscapeImprovements for the Villages at Fairfield Village I – Unit 3 Subdivision as CompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:Roger Dunham, (707) 4287478a10.Resolution 2023132 of the City Council of the City of Fairfield Authorizing the City Manager toExecute Amendment No. 3 to the Agreement Between the City of Fairfield and Innovate Mobility,LLC to Develop, Complete, and Implement a Comprehensive Operational Analysis of FASTLocal and Paratransit ServicesRecommended ActionAdopt resolution.Funding SourceN/AContact:Diane Feinstein, (707) 4343808a11.Resolution 2023133 of the City Council of the City of Fairfield Declaring Its Intention to AnnexTerritory (Woolner Avenue by SolanoNapa Habitat for Humanity) to Community FacilitiesDistrict No. 20122 and Authorizing the Levy of Special Taxes Therein for Annexation No. 64Recommended ActionAdopt resolution.Funding SourceN/AContact:Chris Lewis, (707) 4287089a12.Resolution 2023134 of the City Council of the City of Fairfield Authorizing Acceptance of FiscalYear 20222023 Low Carbon Transit Operations Program (LCTOP) Grant Allocations from theGreenhouse Gas Reduction Fund for Electric Infrastructure Upgrades at the City’s CorporationYardRecommended ActionAdopt resolution.Funding Source N/A
Contact:Shaun Vigil, (707) 4343807
a

13.Resolution 2023135 of the City Council of the City of Fairfield Approving the FAST Zero Emission Bus (ZEB) Rollout Plan
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Shaun Vigil, (707) 4343807
a

14.Resolution 2023136 of the City Council of the City of Fairfield Authorizing the City Manager to Execute an Agreement for Missing Deferred Compensation Payments and Interest Owed to Employees Represented by Fairfield Police Management Association and Revoking Resolution 2023116 Due to an Administrative Error
Recommended Action
Adopt resolution.

Funding Source
$93,030; General Fund
Contact:Farbod Pirouzmand, (707) 4287397
a

15.Resolution 2023137 of the City Council of the City of Fairfield Rescinding Resolution No. 2023 52 and Resolution No. 203253 Related to the Annexation of Territory to Community Facilities District No. 20181 (Train Station Specific Plan) and a Second Amended Rate and Method of Apportionment of Special Taxes and Certain Related Actions in Connection Therewith; and Resolution 2023138 of the City Council of the City of Fairfield Declaring Intention to Establish City of Fairfield Community Facilities District No. 20232 (Train Station Specific Plan II), to Authorize the Levy of a Special Tax Therein, and to Set a Date for the Public Hearing Recommended Action
Adopt resolutions.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a
NEW BUSINESS

16.Minute Action Approving Mayor’s Appointments to the Youth Commission and the Solano Commission for Women and Girls
Recommended Action
Approve appointments. Perform oath of office.

Funding Source
N/A
Contact:Karen Rees, (707) 4287767
a
PUBLIC HEARINGS

17.Public Hearing to Consider Resolutions 2023139 Through 2023147 of the City Council of the City of Fairfield Declaring the Results of the Assessment Ballot Proceedings, Approving the Fiscal Year 20232024 Engineer’s Reports, Ordering the Formation of the Districts, Confirming the Assessments For Fiscal Year 20232024, and Taking Related Actions in Connection with Proposed City of Fairfield Landscaping and Lighting Maintenance District Nos. 20231 (Gateway), 20233 (Waterman Highlands), 20235 (Rancho Solano), 20236 (Peppertree), 20237 (Rolling Hills), 20238 (Kolob Estates), 202311 (Paradise Valley), 202312 (Downtown Business District), and 202313 (North Cordelia)
Recommended Action
Hold public hearing.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a
NEW BUSINESS

18.Tabulation of Ballots Regarding Resolutions 2023139 Through 2023147 of the City Council of the City of Fairfield Declaring the Results of the Assessment Ballot Proceedings, Approving the Fiscal Year 20232024 Engineer’s Reports, Ordering the Formation of the Districts, Confirming the Assessments For Fiscal Year 20232024, and Taking Related Actions in Connection with Proposed City of Fairfield Landscaping and Lighting Maintenance District Nos. 20231 (Gateway), 20233 (Waterman Highlands), 20235 (Rancho Solano), 20236 (Peppertree), 20237 (Rolling Hills), 20238 (Kolob Estates), 202311 (Paradise Valley), 202312 (Downtown Business District), and 202313 (North Cordelia)
CONTINUING TO WEDNESDAY, JUNE 7, 2023, 6:00 P.M., COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Kelly Ballard, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Thursday, June 1, 2023.

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Agenda Item No: 3.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, Executive Director
SUBJECT:Resolution HA202303 of the Fairfield Housing Authority Approving the Tenant Improvements for the 1525 Webster Street Office Project as Complete RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution accepts the Fairfield Housing Authority Tenants Improvement Project as complete.

DISCUSSION
On May 17, 2022, the Fairfield Housing Authority (FHA) adopted Resolution HA202206 approving costs for the 1525 Webster St. Tenant Improvements Project (Project) of up to $650,000. The Project consisted of tenant improvements to accommodate the entire department in one centralized location and be fully compliant with U.S. Department of Housing and Urban Development (HUD) requirements, including confidential meeting spaces and Americans with Disabilities Act (ADA) requirements.

The Housing Services Department requested an increase to the project budget of $300,000. This was due to an assessment which resulted in additional work and expenses, construction bids obtained were higher than expected. FHA adopted Resolution HA202208 on September 6, 2022, approving an increase in Tenant Improvement Funding from $650,000 to $950,000.

Construction was completed in January 2023 with the Housing Services Department opening to the public on January 23, 2023. The construction authorization for the Project was approved for $950,000.

The final cost for the project was $828,708.53, which is approximately 12.7% below the authorized amount for construction.

FINANCIAL IMPACT
N/A
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Agenda Item No: 3.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, Executive DirectorSUBJECT:Resolution HA202303 of the Fairfield Housing Authority Approving the TenantImprovements for the 1525 Webster Street Office Project as CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of this resolution accepts the Fairfield Housing Authority Tenants Improvement Project ascomplete.DISCUSSIONOn May 17, 2022, the Fairfield Housing Authority (FHA) adopted Resolution HA202206 approvingcosts for the 1525 Webster St. Tenant Improvements Project (Project) of up to $650,000. The Projectconsisted of tenant improvements to accommodate the entire department in one centralized locationand be fully compliant with U.S. Department of Housing and Urban Development (HUD) requirements,including confidential meeting spaces and Americans with Disabilities Act (ADA) requirements. The Housing Services Department requested an increase to the project budget of $300,000. This wasdue to an assessment which resulted in additional work and expenses, construction bids obtained werehigher than expected. FHA adopted Resolution HA202208 on September 6, 2022, approving anincrease in Tenant Improvement Funding from $650,000 to $950,000.Construction was completed in January 2023 with the Housing Services Department opening to thepublic on January 23, 2023. The construction authorization for the Project was approved for $950,000.The final cost for the project was $828,708.53, which is approximately 12.7% below the authorizedamount for construction.FINANCIAL IMPACT N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the City Council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Ahmad Ereiqat, Project Manager
(707) 4287478
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 5/25/2023 11:26 AM
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FAIRFIELD HOUSING AUTHORITY

RESOLUTION NO. HA2023-03

RESOLUTION OF THE FAIRFIELD HOUSING AUTHORITY APPROVING THE TENANT IMPROVEMENTS FOR THE 1525 WEBSTER STREET OFFICE PROJECT AS COMPLETE

WHEREAS, the Fairfield Housing Authority approved a contract with Agbayani Construction, Corp. for the 1525 Webster Street Tenant Improvements Project (Project) on May 17, 2022, by Resolution No. 2022-06; and

WHEREAS, Agbayani Construction Corp. has completed the Project in accordance with the contract approved by City Council.

NOW, THEREFORE, THE FAIRFIELD HOUSING AUTHORITY HEREBY RESOLVES:

Section 1. The City of Fairfield hereby accepts the Project as complete pursuant to the agreement between the City of Fairfield and Agbayani Construction Corp., approved by the council on May 17, 2022.

PASSED AND ADOPTED this 6th day of June, 2023, by the following vote:

AYES: COMMISSIONERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: COMMISSIONERS:

ABSENT: COMMISSIONERS:

ABSTAIN: COMMISSIONERS:

CHAIR

ATTEST:

____________________________

SECRETARY
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Agenda Item No: 4.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution PVMMD 202301 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the District Manager to Execute a Contractor Service Agreement with Apex Grading, Inc.; and
Resolution PVMMD 202302 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the District Manager to Execute an OnCall Services Contract with Apex Grading, Inc.; and
Resolution PVMMD 202303 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the District Manager to Execute an OnCall Services Contract with Hanford Arc
RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
Adoption of the three resolutions allows for the Paradise Valley Maintenance and Monitoring District (District or PVMMD) Manager to execute Contractor Services Agreements (Agreements) with Apex Grading, Inc. (Apex) and Hanford Arc (Hanford) for the maintenance and management of vegetation, grading and drainage in the area controlled by PVMMD.

DISCUSSION
On July 6, 2010, the PVMMD was formed with the City of Fairfield City Council appointed as the PVMMD Board of Directors (Board). The PVMMD was established to monitor, inspect, repair, and fund issues associated with geologic hazards upslope of Paradise Valley Area “I”, “K”, and “L Subdivisions and perform activities necessary or incidental to the prevention, mitigation, abatement, or control of geologic hazards, including construction, maintenance, repair, or operation of any improvement.

In 2012, the City and PVMMD entered into a Joint Powers Agreement authorizing the City to provide services on behalf of the PVMMD, including the procurement of services and contractors, in accordance with the City’s procurement policy.

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Annual maintenance contract Staff, with the assistance of ENGEO Incorporated (ENGEO), prepared a scope of work for the annual maintenance and general construction services. This routine work includes winterization activities/erosion control measures, sediment removal and weed abatement.

In accordance with the Joint Powers Agreement, staff released a Request for Proposals (RFP) on October 21, 2022, for Open Space Maintenance and Emergency Response Services for PVMMD. The RFP invited qualified, licensed, bonded, and insured general contractors to provide proposals for emergency response, construction services, and site maintenance for PVMMD.

As the District received no proposals at the closing date of November 29, 2022, staff moved forward to solicit proposals in accordance with Chapter 28.30 of the Fairfield Municipal Code. Staff requested proposals from five contractors for a twoyear term for emergency response, construction services, and site maintenance for PVMMD, with a deadline to submit by January 27, 2023. Two proposals were received by the deadline, one from Apex Grading, Inc. (Apex) in the amount of $127,730.50 and one from Hanford Arc. (Hanford) in the amount of $190,877.

Apex is appropriately licensed, and their proposal meets all RFP requirements. Apex’s contract is for a nottoexceed amount of $87,236.55. The contract with Apex establishes an initial twoyear term with the ability to extend for three additional years.

Oncall, emergency, and additional services contract – In addition to the routine annual maintenance, the District may require emergency debris removal and other services in the event of a landslide. Staff recommends executing an oncall service contract with both Apex and Hanford to allow PVMMD flexibility to respond quickly on an asneeded basis. Staff anticipates most task performed under this contract to be for an amount not to exceed $25,000. The contract with Apex and Hanford establishes an initial twoyear term with the ability to extend for three additional years.

FINANCIAL IMPACT
Total authorization for these Agreements is $174,528 for a period of 24 months. Funds are accounted for in the Paradise Valley Maintenance and Monitoring District Fund (Fund 186, Organization Code 60107).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The RFP was advertised in the Daily Republic, posted on the City website, advertised on a thirdparty’s plan room, and sent to 16 builder’s exchanges that do work within the Bay Area and Sacramento region.

ALTERNATIVE ACTION
Should the Board have any questions, this request may be delayed so that staff may provide any necessary background information. The Board may choose not to approve the proposed contracts.

Delay in executing the contract or not awarding the contract may cause delays to seasonal maintenance required to occur by July 1, 2023.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
N/A
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Agenda Item No: 4.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution PVMMD 202301 of the Paradise Valley Maintenance and MonitoringDistrict Board Authorizing the District Manager to Execute a Contractor ServiceAgreement with Apex Grading, Inc.; andResolution PVMMD 202302 of the Paradise Valley Maintenance and MonitoringDistrict Board Authorizing the District Manager to Execute an OnCall ServicesContract with Apex Grading, Inc.; andResolution PVMMD 202303 of the Paradise Valley Maintenance and MonitoringDistrict Board Authorizing the District Manager to Execute an OnCall ServicesContract with Hanford ArcRECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEAdoption of the three resolutions allows for the Paradise Valley Maintenance and Monitoring District(District or PVMMD) Manager to execute Contractor Services Agreements (Agreements) with ApexGrading, Inc. (Apex) and Hanford Arc (Hanford) for the maintenance and management of vegetation,grading and drainage in the area controlled by PVMMD.DISCUSSIONOn July 6, 2010, the PVMMD was formed with the City of Fairfield City Council appointed as thePVMMD Board of Directors (Board). The PVMMD was established to monitor, inspect, repair, and fundissues associated with geologic hazards upslope of Paradise Valley Area “I”, “K”, and “L Subdivisionsand perform activities necessary or incidental to the prevention, mitigation, abatement, or control ofgeologic hazards, including construction, maintenance, repair, or operation of any improvement.In 2012, the City and PVMMD entered into a Joint Powers Agreement authorizing the City to provideservices on behalf of the PVMMD, including the procurement of services and contractors, inaccordance with the City’s procurement policy.Annual maintenance contract Staff, with the assistance of ENGEO Incorporated (ENGEO), prepared ascope of work for the annual maintenance and general construction services. This routine work includeswinterization activities/erosion control measures, sediment removal and weed abatement.In accordance with the Joint Powers Agreement, staff released a Request for Proposals (RFP) onOctober 21, 2022, for Open Space Maintenance and Emergency Response Services for PVMMD. TheRFP invited qualified, licensed, bonded, and insured general contractors to provide proposals foremergency response, construction services, and site maintenance for PVMMD.As the District received no proposals at the closing date of November 29, 2022, staff moved forward tosolicit proposals in accordance with Chapter 28.30 of the Fairfield Municipal Code. Staff requestedproposals from five contractors for a twoyear term for emergency response, construction services, andsite maintenance for PVMMD, with a deadline to submit by January 27, 2023. Two proposals werereceived by the deadline, one from Apex Grading, Inc. (Apex) in the amount of $127,730.50 and onefrom Hanford Arc. (Hanford) in the amount of $190,877.Apex is appropriately licensed, and their proposal meets all RFP requirements. Apex’s contract is for anottoexceed amount of $87,236.55. The contract with Apex establishes an initial twoyear term withthe ability to extend for three additional years.Oncall, emergency, and additional services contract – In addition to the routine annual maintenance,the District may require emergency debris removal and other services in the event of a landslide. Staffrecommends executing an oncall service contract with both Apex and Hanford to allow PVMMDflexibility to respond quickly on an asneeded basis. Staff anticipates most task performed under thiscontract to be for an amount not to exceed $25,000. The contract with Apex and Hanford establishes aninitial twoyear term with the ability to extend for three additional years.FINANCIAL IMPACTTotal authorization for these Agreements is $174,528 for a period of 24 months. Funds are accountedfor in the Paradise Valley Maintenance and Monitoring District Fund (Fund 186, Organization Code60107).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe RFP was advertised in the Daily Republic, posted on the City website, advertised on a thirdparty’splan room, and sent to 16 builder’s exchanges that do work within the Bay Area and Sacramentoregion.ALTERNATIVE ACTIONShould the Board have any questions, this request may be delayed so that staff may provide anynecessary background information. The Board may choose not to approve the proposed contracts. Delay in executing the contract or not awarding the contract may cause delays to seasonal maintenancerequired to occur by July 1, 2023.STAFF CONTACTChris Lewis, Sr. Management Analyst(707) 428[email protected] COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution Proposed Contract Services Agreement Apex Grading, Inc.

Attachment 2: Proposed Contractor Service Agreement Apex Grading, Inc.

Attachment 3: Proposed Resolution Proposed Service Contract Apex Grading, Inc.

Attachment 4: Proposed Service Contract Apex Grading, Inc.

Attachment 5: Proposed Resolution Proposed Service Contract Hanford Arc Attachment 6: Proposed Service Contract Hanford Arc
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/23/2023 8:40 PM
Kaushal, Paul Approved 5/24/2023 12:39 PM
Beavers, Esther Approved 5/24/2023 12:53 PM
Beavers, Esther Approved 5/24/2023 12:54 PM
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PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLUTION NO. PVMMD 2023-01

RESOLUTION OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT BOARD

AUTHORIZING THE DISTRICT MANAGER TO EXECUTE A CONTRACTOR SERVICE AGREEMENT WITH APEX GRADING, INC.

WHEREAS, pursuant to Public Resources Code Section 26579, the Paradise Valley Maintenance and Monitoring District (PVMMD or District) may enter into contracts and agreements with the United States, any state or local unit of government, public agency, including any other geologic hazard abatement district or public district, private organization, or any person in furtherance of the purposes of Division 17 of the California Public Resources Code; and

WHEREAS, in 2012, the City of Fairfield and PVMMD entered into a Joint Powers Agreement which authorizes the City to provide services on behalf of the PVMMD, including procuring the services of consultants and contractors, as necessary, in accordance with City procurement policies; and

WHEREAS, PVMMD requires a contractor to provide annual maintenance services; and

WHEREAS, pursuant to Chapter 28.30 of the Fairfield Municipal Code, general contractual services can be authorized provided three written quotes are obtained; and

WHEREAS, PVMMD requested proposals from five contractors and APEX Grading, Inc. (APEX) provided the apparent lowest proposal; and

WHEREAS, PVMMD has reviewed the proposal documents from APEX and found them to be in order.

NOW, THEREFORE, THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT HEREBY RESOLVES:

Section 1. The district manager is hereby authorized and directed to execute, on behalf of the PVMMD, a contractor services agreement substantially in the form attached between PVMMD and APEX for maintenance services in the amount of $174,528 for an initial 24-month term beginning July 1, 2023, and ending June 30, 2025.

Section 2. The district manager is hereby authorized to execute, on behalf of the PVMMD, amendments for three one-year extensions upon mutual agreement of both parties.

Packet Page 13 of 839Attachment 1 Page 1 of 2

RES. NO. PVMMD 2023-01

Page 2 ends

Section 3. The district manager is authorized and directed to do all things necessary to implement the agreement.

PASSED AND ADOPTED this 6th day of June, 2023.

STATE OF CALIFORNIA
COUNTY OF SOLANO ss.

CITY OF FAIRFIELD

I, Karen Rees, clerk of the PVMMD, City of Fairfield, County of Solano, State of California, does hereby certify that the foregoing Resolution No. 202 3-01 was regularly adopted by the PVMMD Board at a regular meeting of said Board held on the 6th day of June, 2023 by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS: ______

ABSENT: MEMBERS: ______

ABSTAIN: MEMBERS: ______

___________________________________

CHAIRPERSON
ATTEST:

_____________________________
CLERK
Packet Page 14 of 839Attachment 1 Page 2 of 2

CONTRACTOR SERVICES AGREEMENT

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

OPEN SPACE MAINTENANCE
THIS CONTRACTOR SERVICES AGREEMENT (this "Agreement") is made as of __ --r--~ 2023, by and between the Paradise Valley Maintenance and Monitoring D,istrict, a geologic hazard abatement district created pursuant to Public Resource Code Section 26500, et seq. ("PVMMD"), and Apex Grading, Inc., a California corporation ("CONTRACTOR").

Simultaneous with this Agreement, CONTRACTOR and PVMMD have entered Into that certain Additional Services Contract (the "Additional Services Contract"), pursuant to which PVMMD has agreed to provide, on an ad hoc basis and only to the extent required by PVMMD from time to time, construction services assistance in managing winterization projects, minor repair projects, and slope erosion mitigation. For the avoidance of doubt, this Agreement does not replace or duplicate the requirements and obligations of the Additional Services Contract. 1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONTRACTOR shall provide to PVMMD the services described in Exhibit "A", attached hereto and incorporated herein, at the time, place, and in the manner specified in Exhibit "A" or otherwise directed or requested by PVMMD.
2) PAYMENT. PVMMD shall pay CONTRACTOR for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit "B." The payments specified in Exhibit "B" shall be the only payments to be made-to CONTRACTOR for services rendered pursuant to this Agreement. CONTRACTOR shall submit all billings for said services to PVMMD in the manner specified in Exhibit "B."
3) FACILITIES AND EQUIPMENT. CONTRACTOR shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.
4) GENERAL PROVISIONS. The general provisions set forth in the City of Fairfield Standard Specifications and Details, latest edition and Exhibit "C" are part.of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit "C" shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit "D" are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth In Exhibit "D" shall control.
6) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
7) TERM. This Agreement shall be in effect from July 1, 2023, through June 30, 2025. This Packet Page 15 of 839Attachment 2 Page 1 of 24

of the Califo rn ia Civil C ode. A ccepta nce of insura nce cert ifi cates and e nd o rse m e nts req u ired un de r this Ag reem ent does no t relieve S ER V IC E PR O V ID ER fro m liabili ty und er th is ind em nifi ca tio n and ho ld harm less cl ause. T his ind em n ifi ca tio n and hold, harm less cl ause shall ap p ly w hethe r o r no t such insurance policies shall have bee~ determ ined to b~ applic ab le to ~~Y o f su ch dam ages o r cl aim s fo r dam ages. SERV IC E PR O V ID ER 'S o bligations under this Sectio n 5 shall surv ive term inatio n or com pletion of this Ag reem ent fo r the full period of tim e and to the full ext e nt allo w ed by law . ' .

5. LABOR AN.D WAGE CODE GUIDELINES.
a. SERVICE PROVIDER shall comply with all requirements of California Labor Code, Section 1777.5 with respect to apprenticeship standards, as applicable. ·b. -SERVICE PROVIDER shall pay prevailing wages to the extent required by C,alifornia Labor Code, Section 1771. The general prevailing wage rates for each craft, clas,sifi~atjon, or type of workman shall be as determined by the Director of Industrial Relations (av~ilable onllne at http://www.djr.ca.gov/DLSR/statistics.rese~rch.html.) c. In accordance with California Labor Code, Section 1860 and Section 3700, every contractor and subcontractor of SERVICE PROVIDER shall secure the payment of compensation of his or her employees. . ,

6. CONTRACTORS AND SUBCONTRACTORS. SERVICE PROVIDER shall require all contractors and subcontractors to meet the requirements of this Agreement, including without limitation the, . indemnity and Insurance requirements, for work performed under this Agreement.

7. BUSINESS LICENSE, SERVICE PROVIDER shall obtain a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield Municipal Code. No .payments shall be made to SERVICE PROVIDER until such business license has been 'obtained, and <!11 fees paid therefor, by SERVICE PROVIDER.

8. TERMINATION. This Agreement may be terminated at any time by PVMMD.for its convenience upon written notice to SERVICE PROVIDER; provided, however, that SERVICE· PROVIDER shall be entitled to receive full payment for all services performed and all costs incurred up to the date of its receipt of . written notice to cease work.

9. COMPLETE AGREEMENT/AMENDMENT. This Agreement constitutes the entire agreement between the Parties as to the subject matter hereof and may not be amended or changed except ~Ya written agreement signed by both parties.
{Signatures to Follow]
Packet Page 16 of 839Attachment 2 Page 2 of 24

Agreement may be extended for up to three (3) additional terms of up to twelve (12) months each term w ith n eg o tia ted term s an d co nd itio ns in cl ud ing a negotiated compensation adjustm e n t no t to exce e d the M arch S an Fra nci sco-Oakland-Hayw ard Consumer Price Index for U rban W age Earn ers and Cle rica l W o rkers (not sea so nally adjusted fo r all items) upon mutual w ritt en agre em ent o f b o th p art ie s.
[S ig na ture s to Follo w ]
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EXECUTED as of the day first above-stated.

PARADISE VALLEY MAINTENANCE AND
MONITORING DISTRlq",
a geologic hazard abatement district created
pursuant to Public Resource Code
Section 26500, et seq.

By:------------
David Gassaway, District Manager
APEX GRADING, INC.,
a California corporation
Packet Page 18 of 839Attachment 2 Page 4 of 24

EXHIBIT "A"

SCOPE OF SERVICES
CONTRACTOR will provide annual maintenance and general construction services that may include, but not necessarily be limited to, the items and estimated quantities listed below, as directed by the District Manager of PVMMD (the "PVMMD Manager") or another PVMMD designee.

ITEM ESTIMATED UNIT
NO. DESCRIPTION QUANTITY UNIT PRICE AM OUNT
Gravel-Surfaced Maintenance Roadway - Clearing of
Vegetation
Remove vegetation from gravel-surfaced roadways within the

1. areas as shown on Figure 1 (approximately 33,650 square feet). 1 Per $2,500.00 $2,500.00 The per-event bid includes the removal of vegetation and debris Event from the roadways and proper disposal. The clearing of
vegetation shall occur only once during the contract period and no later than October 31 of each year.

Gravel-Surfaced Maintenance Roadway- Application of
Herbicides
Maintain gravel-surfaced roadways within the areas as shown on Figure 1 in a weed-free condition (approximately 33,650 square feet). The per-event bid includes the application of Per 2. herbicides as needed for a one-year period. The contractor will 2 Event $3,700.00 $7,400.00 be responsible for using the proper materials and application of these herbicides. Clearing of significant vegetation growth on the gravel roads, other than the clearing of vegetation described in Bid Item No. 1, will be the responsibility of the contractor.

Gravel-Surfaced Maintenance Roadway - Backfilling of
Erosion Gullies and Regrading
Supply, place, and compact Class 2 aggregate base rock within Per 3. erosion gullies on the effected gravel-surfaced roadways. The 1 Event $6,000.00 $6,000.00 maintenance roads should be regraded to restore the gravel- surfaced roadways to their original design condition. The task shall be completed no later than October 31 of each year.

Packet Page 19 of 839Attachment 2 Page 5 of 24

ITEM ESTIM ATED UNIT
NO. DESCRIPTION QUANTITY UNIT PRICE AM O UNT
V e g e ta tio n M a n a g e m e n t Z o n e s - F irst C u ttin g Vegetation Management Zones for Grasses, Shrubs, and Trees (Figure 1, Yellow-Highlighted Areas) in acco rdance with the current requirements of the Fairfield Fire Department (Fire Prevention Standard 95-45) as described below. The bid area is shown on Figure 1 (approximately 9 acres).
• Trees - Remove branches from the ground to height of 6 feet
• Shrubs shall be removed. Per $10,000.00 $20,000.00 4. 2 Event • Ground Fuels - Grasses, weeds, and leaf litter shall be cut to 4 inches or less in height.

The clearing of vegetation includes areas adjacent to fences, retaining walls, ditches, and other structures. The clearing of vegetation shall occur no earlier than May 1 and be completed by June 1 of each year. The per-event bid is the total number of events anticipated during the initial contract period. Tree and shrub cuttings will be removed from the site with proper offsite disposal.

Vegetation Management Zones - Second Cutting (As
Requested)
Vegetation Management Zones for Grasses, Shrubs, and Trees (Figure 1, Yellow-Highlighted Areas) in accordance with the current requirements of the Paradise Valley Fire Department as described below:

5. 2 Per $6,000.00 $12,000.00 • Ground Fuels - Grasses, weeds, and leaf litter shall be cut Event to 4 inches or less in height.

The clearing of vegetation includes areas adjacent to fences, retaining walls, ditches, and other structures. The per-event bid is the total number of events anticipated during the contract period.

Concrete-Lined Drainage Ditch Cleaning ("Cleaning" is
defined below)

6. Clean the concrete-lined drainage ditches as described in 7,230 Lineal $0.35 $2,530.50 Additional Details. This bid item shall be completed between Foot September 1 and October 31 of each year. The concrete-lined ditches included in this bid item are shown on Figure 1.

Packet Page 20 of 839Attachment 2 Page 6 of 24

ITEM ESTIMATED UNIT
NO. DESCRIPTION QUANTITY UNIT PRICE AM OUNT

7. Deflection Walls (3)
Remove vegetation in excess of 4 inches in height within a 20- foot-wide strip on each side of the three deflection walls. The clearing of vegetation will be completed once a year (Figure 1).

The clearing of vegetation adjacent to deflection walls shall be completed by October 31 of each year. The per-event bid is the total number of events anticipated during the contract period. 2 Per
Event $1,500.00 $3,000.00

8. Sedimentation Basin and Spillway Maintenance ("A", "C-D", and "I")
Remove vegetation in excess of 4 inches in height and litter. The clearing of vegetation and litter will be completed once a year within sedimentation basins and spillways (Figure 1). The clearing of vegetation within the detention basins and spillways shall be completed by October 15 of each year and includes proper off-site disposal. The per-event bid is the total number of events anticipated during the contract period.
2 Per
Event $3,000.00 $6,000.00

9. Sedimentation Basins "A", "C-D", and "I" - Monitoring Staff Installation
Install monitoring staffs at the locations shown on Figure 1.

Staffs will be supplied by the PVMMD.
6 Each $300.00 $1,800.00
Sedimentation Basins Maintenance ("A", "C-D", and "I") - Desilting Basin
Removal of excess sediment from Sedimentation Basins "A",

10. "C-D", and "I", as shown on Figure 1. Payment will be based on actual volume of sediment removed. For bidding purposes, use estimate of 250 cubic yards of sediment removal. Includes proper offsite disposal.
250 Cubic
Yard $110.00 $27,500.00

11. Subdrain Marker
Construct subdrain marker as shown on the attached Figure 2 including excavation, installation, and material. Payment will be based on actual quantity of outfall markers installed.
2 Each $400.00 $800.00

12. Riprap Placement
Placement of 6-inch minus riprap underlain by a nonwoven filter fabric (Mirafi 180N or approved equivalent) in the eroded area adjacent to water reservoir access road and a second location near the Solano Irrigation District below ground reservoir
15 Cubic
Yard $200.00 $3,000.00

13. Riprap Rehabilitation
Excavation of existing riprap and replenishment of apron with placement of 75-pound minimum riprap in Sedimentation Basin "A".
20 Cubic
Yard $200.00 $4,000.00
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ITE M E S T IM A T ED U N IT
N O . D E S C R IP T IO N Q U A N T ITY U N IT P R IC E A M O U N T Concrete-lined Drainage Ditch - Repair of Cracks
Seal cracks with a gap wider that ¼ inch within existing

14. concrete-lined drainage ditches. The sealing of cracks should be 1 Each $1,000.00 $1,000.00 performed after cleaning of the ditches and should not be completed later than October 31 of each year.

Sedimentation Basin - Drainpipe Grate

15. Supply and install drainpipe grate. Note: Storm drainpipe has 1 Each $1,500.00 $1,500.00 been damaged and shall be repaired prior to grate installation.

See Riser Detail shown on Figure 3.

Sedimentation Basin "I" - Outfall Structure
Daylight outlet pipe and construct a Storm Drain Outfall Tee

16. Detail as shown on Figure 4. Includes placement of 75-pound 1 Each $4,500.00 $4,500.00 minimum riprap underlain by a nonwoven filter fabric (Mirafi 180N or approved equivalent) to the dimensions as shown on Figure 4.

17. Contingency 1 Each $12,77 3.05 12,77 3.05
10% of total annual costs.

Total Annual Services $87,263.55
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ADDITIONAL DETAILS AND FIGURES
Concrete-Lined Ditches (Item No. 6 in the table above)
Cleaning shall consist of the following.
• Non-Landscaped Areas - Cut and remove vegetative debris from within the ditch, 6 inches on either side of the ditch, and above the ditch for ditches outside of the landscaped areas.

Typically, vegetation removal adjacent to the ditch is accomplished using portable weed cutters with non-metallic blades. Debris removal, for the purposes ofthis contract, will consist of spreading the removed debris adjacent to the ditch, on the downslope side. When debris removal consists of off-haul, the contractor will be compensated by the District providing prior arrangements have been made with the PVMMD Manager. • Landscaped Areas - Cut and remove vegetative debris from within the ditch. Debris removal, for the purposes of this contract, will consist of spreading the removed debris within an open space area in a diffuse manner in areas identified by PVMMD staff. When debris removal consists of off-haul, the contractor will be compensated by the District providing prior arrangements have been made with the PVMMD Manager.
• Non-Landscaped Areas - Remove collected soil debris from the ditch. Accumulated soil debris shall be removed from the ditch and spread adjacent to the ditch, on the downslope side.

When soil removal consists of off-haul, the contractor will be compensated by the District providing prior arrangements have been made with the PVMMD Manager. • Landscaped Areas - Remove collected soil debris from the ditch. Accumulated soil debris shall be removed from the ditch and spread adjacent to the ditch, on the downslope side. When soil debris removal consists of off-haul, the contractor will be compensated by the District providing prior arrangements have been made with the PVMMD Manager. • Check and clear, if necessary, the associated drain inlets. All drain inlets at the termination of a concrete-lined drainage ditch must be free from debris and capable of collecting and conveying runoff.

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EXHIBIT "B"

PAYMENT
1) Payments for services rendered by CONTRACTOR under this Agreement shall not exceed $174,528 for the initial 24-month term beginning July 1, 2023 and ending June 30, 2025. 2) PVMMD shall pay CONTRACTOR for the performance of services at the respective unit prices, as such prices are set forth in Exhibit "A" to this Agreement, multiplied by the total number of units of work actually required and performed. The number of units of work set forth in the Exhibit "A" to the Agreement are approximate only, and the final payment amount shall be calculated based on the actual number of units required by PVMMD in any given year. 3) Any additional meetings or work required beyond that set forth in Exhibit "A" ("Additional Work") shall be mutually agreed to by PVMMD prior to commencement of such Additional Work. CONTRACTOR shall be billed on a time and materials basis for any Additional Work.

Simultaneous with the Monthly Invoice required pursuant to Section 2 above, CONTRACTOR shall submit a separate invoice to PVMMD for any approved extra work completed during the previous month.

Packet Page 24 of 839Attachment 2 Page 10 of 24

EX H IB IT "C "

G E N E R A L P R O V IS IO N S
1) IN D E P E N D E N T C O N T R A C T O R . A t a ll tim e s d u rin g th e te rm o f th is A g re e m e n t, C O N T R A C T O R sh a ll be a n in d e p e n d e n t co n tra c to r an d sh a ll no t b e a n e m p lo y e e o f PV M M D . P V M M D sh a ll ha v e th e rig h t to co n tro l C O N T R A C T O R o n ly w ith re sp e c t to th e re su lts o f C O N T R A C T O R 's se rv ic e s re n d e re d p u rsu a n t to th is A g re e m e n t; h o w e v e r, PV M M D sh a ll n o t h a v e th e rig h t to co n tro l th e m e a n s b y w h ic h C O N T R A C T O R ac c o m p li sh e s se rv ic e s re n d e re d p u rsu a n t to th is A g re e m e n t.
2 ) LI C E N S E S ; P ER M IT S ; ET C. C O N TR A C T O R re p re se n ts a n d w a rra n ts to P V M M D th a t C O N T R A C T O R ha s all lic e n se s, p e rm its, q u a lifi c a tio n s, a n d a p p ro v a ls o f w h a tso e v e r n a tu re w h ic h are le g a ll y re q u ire d fo r C O N T R A C T O R to p ra c tic e C O N T R A C T O R 's p ro fe ssio n a n d p e rfo rm a ll S e rv ic e s re q u ire d u n d e r th is A g re e m e n t. C O N T R A C T O R re p re se n ts a n d w a rra n ts to P V M M D th a t C O N TR A C T O R sh a ll, at its so le co st a n d e x p e n s e , ke e p in e ff e c t a t a ll tim e s d u rin g th e te rm o f th is A g re e m e n t, an y lic e n se s, p e rm its, a n d a p p ro v a ls w h ic h a re le g a ll y re q u ire d fo r C O N T R A C T O R to p ra c tic e h is p ro fe ssio n a n d p e rfo rm a ll S e rv ic e s re q u ire d u n d e r th is A g re e m e n t.
3 ) T IM E . Ea c h u n it o f w o rk to b e co m p le te d u n d e r th is A g re e m e n t sh a ll b e co m m e n c e d u p o n w ritte n n o tic e to p ro ce e d fr o m P V M M D to C O N T R A C T O R . 4 ) C O N T R A C T O R N O T A N A G E N T . Ex c e p t as P V M M D m a y sp e ci fy in w ritin g , C O N T R A C T O R sh a ll h a v e n o a u th o rity , e x p re ss o r im p lie d , to ac t o n b e h a lf o f P V M M D in a n y ca p a c ity w h a tso e v e r as an ag e n t. C O N T R A C T O R sh a ll h a v e n o a u th o rity , e x p re ss o r im p lie d , p u rsu a n t to th is A g re e m e n t, to b in d P V M M D to an y o b lig a tio n w h a tso e v e r. 5 ) A S S IG N M E N T P R O H IB IT E D . N o p a rty to th is A g re e m e n t m a y a ssig n a n y rig h t o r o b li g a tio n p u rsu a n t to th is A g re e m e n t. A n y att e m p te d o r p u rp o rte d a ssig n m e n t o f a n y rig h t o r o b lig a tio n p u rsu a n t to th is A g re e m e n t sh a ll b e v o id a n d o f n o e ffe ct. 6 ) P ER S O N N E L. C O N T R A C T O R sh a ll assig n o n ly co m p e te n t p e rso n n e l to p e rfo rm se rv ic e s p u rsu a n t to th is A g re e m e n t. In th e ev e n t th a t PV M M D , in its so le d isc re tio n , a t a n y tim e d u rin g th e te rm o f th is A g re e m e n t, d e sire s th e re m o v a l o f a n y p e rso n o r p e rso n s a ssig n e d b y C O N T R A C T O R to p e rfo rm se rv ic e s p u rsu a n t to th is A g re e m e n t, C O N T R A C T O R sh a ll re m o v e an y su c h p e rso n im m e d ia te ly u p o n re c e iv in g n o tic e fr o m P V M M D o f th e d e sire o f P V M M D fo r th e re m o v a l o f su c h p e rso n o r pe rso n s . 7 ) S T A N D A R D O F P ER F O R M A N C E . C O N T R A C T O R sh a ll p e rfo rm a ll se rv ic e s re q u ire d p u rsu a n t to th is A g re e m e n t. S e rv ic e s sh a ll b e p e rfo rm e d in th e m a n n e r a n d a c c o rd in g to th e sta n d a rd s o b se rv e d b y a co m p e te n t p ra c titio n e r o f th e p ro fe ss io n in w h ic h C O N T R A C T O R is e n g a g e d in th e g e o g ra p h ic a l are a in w h ic h C O N T R A C T O R p ra c tic e s h is p ro fe ssio n . A ll p ro d u c ts o r se rv ic e s w h ic h C O N T R A C T O R d e liv e rs to PV M M D p u rsu a n t to th is A g re e m e n t sh a ll b e p re p a re d in a w o rk m a n li k e m a n n e r an d co n fo rm to th e sta n d a rd s o f q u a lity n o rm a ll y o b se rv e d b y a p e rso n Packet Page 25 of 839Attachment 2 Page 11 of 24

p r a c t ic in g in C O N T R A C T O R 's p ro f e s s io n . P V M M D s h a ll b e t h e s o le ju d g e a s t o w h e t h e r t h e p ro d u c t o r s e r v ic e o f t h e C O N T R A C T O R is s a t is fa c t o r y . 8 ) TE R M I N A T IO N O F A G R E E M E N T . T h is A g r e e m e n t m a y b e t e r m in a t e d a t a n y t im e b y P V M M D a t it s s o le d is c r e t io n u p o n w r it t e n n o t ifi c a t io n t o C O N T R A C T O R . C O N T R A C T O R is e n t it le d t o r e c e iv e f u ll p a y m e n t fo r a ll s e r v ic e s p e r fo r m e d a n d a ll c o s t s in c u r r e d u p t o a n d in cl u d in g t h e d a t e o f r e c e ip t o f w r itt e n n o t ic e t o c e a s e w o r k o n a n y t h e n -o n g o in g p ro je c t s . C O N T R A C T O R s h a ll b e e n t it le d t o n o f u r t h e r c o m p e n s a t io n fo r w o r k p e r fo r m e d a f t e r t h e d a t e o f r e c e ip t o f w r itt e n n o t ic e t o c e a s e w o r k . A ll co m p le t e d a n d in c o m p le t e p ro d u c t s u p t o t h e d a t e o f r e c e ip t o f w r itt e n n o t ic e t o c e a s e w o r k s h a ll b e c o m e t h e p ro p e r t y o f P V M M D . 9 ) P R O D U C T S O F C O N S U L T IN G . A ll p ro d u c t s o f t h e C O N T R A C T O R c r e a t e d u n d e r t h is A g r e e m e n t s h a ll b e t h e p r o p e r t y o f t h e P V M M D . 10 ) IN D E M N I F Y A N D H O L D H A R M L E S S . C O N T R A C T O R s h a ll in d e m n if y , d e f e n d , a n d h o ld h a r m le s s t h e P V M M D , it s o ffi c e r s , a g e n t s , e m p lo y e e s a n d v o lu n t e e r s fr o m a ll cl a im s , s u it s , o r a c t io n s o f e v e r y n a m e , k in d a n d d e s c r ip t io n , b ro u g h t fo r t h o n a c co u n t o f in j u r ie s t o o r d e a t h o f a n y p e r s o n o r d a m a g e t o p r o p e r t y a r is in g fr o m o r c o n n e c t e d w it h t h e w ill f u l m is c o n d u c t , n e g li g e n t a c t s , e r ro r s o r o m is s io n s , u lt r a -h a z a r d o u s a c t iv it ie s , a c t iv it ie s g iv in g r is e t o s t r ic t lia b ilit y , o r d e f e c t s in d e s ig n b y C O N T R A C T O R o r a n y p e r s o n d ir e c t ly o r in d ir e c t ly e m p lo y e d b y o r a c t in g a s a g e n t fo r C O N T R A C T O R in t h e p e rf o r m a n c e o f t h is A g r e e m e n t , in cl u d in g t h e co n c u r r e n t o r s u c c e s s iv e p a s s iv e n e g lig e n c e o f t h e P V M M D , it s o ff ic e r s , a g e n t s , e m p lo y e e s o r v o lu n t e e r s .

It is u n d e r s t o o d t h a t t h e d u t y o f C O N T R A C T O R t o in d e m n if y a n d h o ld h a r m le s s in cl u d e s t h e d u t y t o d e f e n d a s s e t fo r t h in S e c t io n 2 77 8 o f t h e C a lifo rn ia C iv il C o d e .

A c c e p t a n c e o f in s u r a n c e c e r t ifi c a t e s a n d e n d o r s e m e n t s r e q u ir e d u n d e r t h is A g r e e m e n t d o e s n o t r e lie v e C O N TR A CT O R fr o m lia b ili t y u n d e r t h is in d e m n ifi c a t io n a n d h o ld h a r m le s s cl a u s e . T h is in d e m n ifi c a t io n a n d h o ld h a r m le s s cl a u s e s h a ll a p p ly w h e t h e r o r n o t s u c h in s u r a n c e p o lici e s a r e d e t e r m in e d t o b e a p p lic a b le t o a n y s u c h d a m a g e s o r cl a im s fo r d a m a g e s . 11 ) P R O H IB IT E D IN T ER E S T S . N o e m p lo y e e o f P V M M D s h a ll h a v e a n y d ir e c t fi n a n ci a l in t e r e s t in t h is A g r e e m e n t . T h is A g r e e m e n t s h a ll b e v o id a b le a t t h e o p t io n o f P V M M D if t h is p r o v is io n is v io la t e d .
1 2 ) L O C A L E M P L O Y M E N T P O LI C Y . P V M M D d e s ir e s w h e r e v e r p o s s ib le , t o h ir e q u a lifi e d L o c a l R e s id e n t s t o w o r k o n P V M M D p ro je c t s . "L o c a l R e s id e n t " is d e fi n e d a s a p e r s o n w h o r e s id e s in S o la n o C o u n t y . T h e P V M M D e n c o u r a g e s a n a c t iv e a ffi r m a t iv e a c t io n p ro g r a m o n t h e p a r t o f it s c o n t r a c t o r s , c o n s u lt a n t s a n d d e v e lo p e r s . W h e n lo c a l p r o j e c t s r e q u ir e , s u b c o n t r a c t o r s , c o n t r a c t o r s , c o n s u lt a n t s a n d d e v e lo p e r s w ill s o li c it p ro p o s a ls fr o m q u a li fi e d lo c a l fi r m s w h e r e p o s s ib le .

A s a w a y o f r e s p o n d in g t o t h e provrsrons of the Davis-Bacon Act and this program, CONTRACTOR, and its subcontractors and consultants, if applicable, shall promptly upon Packet Page 26 of 839Attachment 2 Page 12 of 24

request from PVMMD (no more frequently than monthly) provide, a report which lists their respective employees' names, job classes, hours worked, salaries paid, city of residence, and ethnic origin.
13) CONTRACTOR NOT A PUBLIC OFFICIAL. CONTRACTOR is not a "public official" for purposes of Government Code§§ 872 00 et seq. CONTRACTOR conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of PVMMD or any PVMMD official, other than normal contract monitoring. In addition, CONTRACTOR possesses no authority with respect to any PVMMD decision beyond these conclusions, advice, recommendation, or counsel.
14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When the PVMMD executes an agreement for or makes payment to CONTRACTOR in the amount of $600 (six hundred dollars) or more in any one calendar year, CONTRACTOR shall provide the following information to PVMMD to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONTRACTOR is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non-profit corporation or other form of organization.
b) If CONTRACTOR is doing business as a sole proprietorship, CONTRACTOR shall provide the full name, address and social security number or federal tax identification number of the sole proprietor.
c) If CONTRACTOR is doing business as other than a sole proprietorship, CONTRACTOR shall provide CONTRACTOR's federal tax identification number. 15) LABOR AND WAGE CODE GUIDELINES. CONTRACTOR shall comply with all requirements of California Labor Code, Section 177 7.5 with respect to apprenticeship standards, as applicable.

The general prevailing wage rates for each craft, classification, or type of workman shall be determined by the Director of Industrial Relations (available online at http://www.dir.ca.gov/dlsr/PWD/index.html) .

In accordance with California Labor Code, Section 1860 and Section 3700, every contactor and subcontractor of CONTRACTOR shall secure the payment of compensation of his or her employees.

CONTRACTOR shall comply with all applicable Federal Minimum wage rate requirements. If there is a difference between the minimum wage rates predetermined by the U.S. Secretary of Labor and the general prevailing wage rates determined by the Director of the California Department of Industrial relations for similar classifications of labor, CONTRACTOR and its subcontractors, if applicable, shall pay not less than the higher wage rates. Where Federal wage determinations do not contain the State wage rate determination otherwise available Packet Page 27 of 839Attachment 2 Page 13 of 24

fo r us e b y C O N T R A C T O R a n d su b c o n trac to rs, C O N T R A C T O R an d su b c o n tra c to rs sh a ll p a y no t le ss th a n th e Fe d e ra l m in im u m w a g e rate s, w h ic h m o st cl o se ly a p p ro x im a te s th e d u tie s o f th e e m p lo y e e s in q u e stio n .
16 ) C O N TR A C T B O N D S . U p o n e x e c u tio n o f th is A g re e m e n t, C O N T R A CT O R sh a ll fu rn is h a p a y m e n t (la b o r a n d m a te ria l) b o n d (th e "P a y m e n t B o n d ") in co m p li a n c e w ith ap p lic a b le fe d e ra l an d sta te la w s a n d ac c e p ta b le to P V M M D in its so le d isc re tio n . T h e P a y m e n t B o n d sh a ll b e in th e a m o u n t o f o n e h u n d re d p e rce n t (10 0 %) o f th e co n tra c t p ric e , w h ic h fo r th e av o id a n c e o f d o u b t is an am o u n t n o t e x c e e d T w o H u n d re d N in e ty T w o T h o u sa n d T w o H u n d re d Fo rty S e v e n an d 38 /10 0 D o lla rs ($2 9 2 ,2 4 7 .3 8 ). Ea c h re sp e c tiv e b o n d sh a ll b e su b sta n tia ll y in th e fo rm se t fo rth in Ex h ib it "E " to th is A g re e m e n t.

D u rin g th e te rm o f th is A g re e m e n t, if an y su re ty o r su re tie s o f th e P a y m e n t B o n d , o r o n an y o th e r b o n d s th a t m a y b e re q u ire d b y la w fo r th e p ro te c tio n o f th e cla im s o f la b o re rs a n d m a te ria lm e n , b e c o m e s in s u ff ic ie n t, o r PV M M D b e li e v e s th a t an y su c h su re ty o r su re tie s h a v e b e c o m e in s u ff ici e n t, C O N T R A C T O R m a y b e re q u ire d , u p o n re c e ip t o f a d e m a n d in w ritin g fr o m P V M M D ("S u re ty D e m a n d "), to p ro m p tly p ro v id e ad d itio n a l b o n d s a n d /o r a d d ad d itio n a l su re tie s, as P V M M D , in its so le d isc re tio n , co n s id e rs n e c e ssa ry . Fo ll o w in g d e liv e ry o f a S u re ty D e m a n d to C O N T R A C T O R , PV M M D sh a ll n o t b e o b lig a te d to m a k e p a y m e n ts u n d e r th is A g re e m e n t to C O N T R A C T O R o r an y su b c o n tra c to r o r ag e n t o f C O N T R A C T O R u n til su c h ad d itio n a l b o n d s a n d /o r ad d itio n a l su re tie s h a v e b e e n fu rn ish e d .

B e fo re e x e c u tio n o f th e co n tra c t b y PV M M D , th e P V M M D En g in e e r m a y re q u ire th a t C O N T R A C T O R su b m it th e d o c u m e n ts e n u m e rate d in C o d e o f C iv il P ro c e d u re se c tio n 9 9 5 .6 6 0 to v e rify th e su ff ic ie n c y o f th e su re ty o r su re tie s o n th e co n tra c t b o n d s .

Packet Page 28 of 839Attachment 2 Page 14 of 24

EXHIBIT "D"

INSURANCE REQUIREMENTS
CONTRACTOR shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 - any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers' Compensation insurance as required by the State of California and Employers' Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required. □ Professional Liability Insurance/ Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.
~ Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence D Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence D Fidelity/ Crime/ Dishonesty Bond in the minimum amount of$ _ D MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
D Builder's Risk/ Course of Construction Insurance in the minimum amount of$ _ 3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the PVMMD. At the option of the PVMMD, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the PVMMD, its officers, officials, employees and volunteers; or the CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers Packet Page 29 of 839Attachment 2 Page 15 of 24

liability and builder's risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The PVMMD, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONTRACTOR; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONTRACTOR; and automobiles owned, leased, hired or borrowed by the CONTRACTOR. The coverage shall contain no special limitations on the scope of protection afforded to the PVMMD, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONTRACTOR'S insurance coverage shall be primary insurance as respects the PVMMD, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the PVMMD, its officers, officials, employees or volunteers shall be excess of the CONTRACTOR'S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the PVMMD, its officers, officials, employees or volunteers.
iv) The CONTRACTOR'S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the PVMMD.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONTRACTOR'S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILllY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the PVMMD.

VERIFICATION OF COVERAGE. CONTRACTOR shall furnish the PVMMD with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 1185, subject to PVMMD approval; and submitted electronically through the Exigis insurance system to: certificates- fa [email protected]. All insurance certificates and endorsements are to be received and approved by the PVMMD before work commences. At the request of the PVMMD, CONTRACTOR shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications.
d) SUB-CONTRACTORS. CONTRACTOR shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONTRACTOR to verify existence of sub-contractor's insurance shall not relieve CONTRACTOR from any claim arising from sub-contractors work on behalf of CONTRACTOR.

Packet Page 30 of 839Attachment 2 Page 16 of 24

EXHIBIT "E"
Form of Payment Bonds

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the Paradise Valley Maintenance and Monitoring District ("PVMMD") has awarded to __ (Name and address of Contractor)
("Contractor"), a contract (the "Contract") for the work described as follows:

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT OPEN SPACE MAINTENANCE WHEREAS, Contractor is required under the terms of the Contract and the California Civil Code to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law.

NOW, THEREFORE, we, the undersigned Contractor, as Principal, and _ (Name and address of Surety)
("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto PVMMD in the penal sum of _
Dollars($ ), this amount being not less than one hundred percent (100%) of the total contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Contractor, his, her or its heirs, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the persons named in Section 3181 of the California Civil Code, or any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to work or labor performed under the Contract, the Surety will pay for the same in an amount not exceeding the penal sum specified in this bond; otherwise, this obligation shall become null and void.

Packet Page 31 of 839Attachment 2 Page 17 of 24

This bond shall inure to the benefit of any of the persons named in Section 3181 of the California Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon the bond. In case suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys' fees in an amount fixed by the court.

FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension oftime, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849.

IN WITNESS WHEREOF this instrument shall for all purposes be deemed an original hereof, have been duly executed by Contractor and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
"Contractor" "Surety"
By: By:

Title Title
By: By:

Title Title
Note: This bond must be executed and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached.

Packet Page 32 of 839Attachment 2 Page 18 of 24

CALIFORNIA ALL-PURPOSE-ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the trustfulness, accuracy, or validity of that document.

State of California
County of _
On before me,-----------------~
Here Insert Name and Title of the Officer Date
Personally appeared _
Name(s) of Signer(s)
Who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledgment to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITN ESS my hand and official seal.

Signature _
Signature of Notary Public
Place Notary Seal Above ---------------- OPTIONAL---------------- Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: Document Date: _
Number of Pages: Signer(s) Other Than Named Above: _
Capacity(ies) Claimed by Signer(s)
Packet Page 33 of 839Attachment 2 Page 19 of 24

Sig ne r's N a m e : _
D Co rp o rate O ffi ce r -T itle (s): _
D Part n e r - D Li m ited D G e n e ral
0 In d ivid u al
D T rustee
D O th e r: _
Sig ne r Is Re p rese nting : _
D Atto rn e y in Fact
D G u ard ian o r Co nserv ato r
Signer's Nam e : _
D Co rpo rate O ffi cer -T itle(s): _
D Part ne r - D Li m ited D G eneral
0 Ind ividu al
D Trustee
D Ot her: _
Signe r Is Rep resenting: _
D Att orn ey in Fact
D G uardian or Conservator
Packet Page 34 of 839Attachment 2 Page 20 of 24

"FIGURE 1"
i-
Packet Page 35 of 839Attachment 2 Page 21 of 24

"FIGURE 2"
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MARKER~ 1 2 0'-30' r
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6" DIAMETER SUBDRAIN PIPE_)
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SUBDRAIN NUMBER (2" HIGH CHAR ACTERS)
_,.---6" DIAMETER SCHEDULE 40 OUTFALL PIPE
6" DIAMETER SUBDRAI N /
PIPE (EXISTING)---=:t:_-f-+'c:

CROSS SECTION A-A'
ENGE.O SUBDRAIN MARKER DETAIL

PARADISE VALLEY MAI NTENAN CE AND MONITORING DISTRICT
FAIRFIELD. CALIFORNIA
PROJECT NO., 5698.002.022
SCA~, NO SCAL E
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2 Packet Page 36 of 839Attachment 2 Page 22 of 24

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RISER DETAIL

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

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Packet Page 37 of 839Attachment 2 Page 23 of 24

"FIGURE 4"
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PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FAIRFIELD. CALIFORNIA
l'l!OJECT NO., 5698 .002.022
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Packet Page 38 of 839Attachment 2 Page 24 of 24

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLUTION NO. PVMMD 2023-02

RESOLUTION OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT BOARD

AUTHORIZING THE DISTRICT MANAGER TO EXECUTE AN ON-CALL SERVICES CONTRACT WITH APEX GRADING INC.

WHEREAS, pursuant to Public Resources Code Section 26579, the Paradise Valley Maintenance and Monitoring District (PVMMD of District) may enter into contracts and agreements with the United States, any state or local unit of government, public agency, including any other geologic hazard abatement district or public district, private organization, or any person in furtherance of the purposes of Division 17 of the California Public Resources Code; and

WHEREAS, PVMMD requires contractors available to provide emergency debris removal and other services in the event of a landslide; and

WHEREAS, APEX Grading Inc. is qualified to provide general construction services.

NOW, THEREFORE, THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT HEREBY RESOLVES:

Section 1. The district manager is hereby authorized and directed to execute, on behalf of the PVMMD, that certain agreement for general ad hoc emergency or additional services with Apex Grading Inc. and establish an open purchase order for those services.

Section 2. The district manager is hereby authorized to execute, on behalf of the PVMMD, amendments for three one-year extensions upon mutual agreement of both parties.

Section 3. The district manager is authorized and directed to do all things necessary to implement the agreement.

Packet Page 39 of 839Attachment 3 Page 1 of 2

RES. NO. PVMMD 2023-02

Page 2 ends

PASSED AND ADOPTED this 6th day of June, 2023.

STATE OF CALIFORNIA
COUNTY OF SOLANO ss.

CITY OF FAIRFIELD

I, Karen Rees, clerk of the PVMMD, City of Fairfield, County of Solano, State of California, does hereby certify that the foregoing Resolution No. 202 3-02 was regularly adopted by the PVMMD Board at a regular meeting of said Board held on the 6th day of June, 2023 by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

____________________________________

CHAIRPERSON
ATTEST:

_____________________________
CLERK
Packet Page 40 of 839Attachment 3 Page 2 of 2

A D D ITI O N A L S E R V IC ES C O NTRA CT
T H IS SERV ICES CO N TRA CT (this "A G REEM EN T") is m ade as of _, 2023 by and be tw ee n th e Parad ise Valley M aintenance and M o nito ring Dist rict , a geo logic haza rd abatem ent district created pu rs u ant to Pu b lic Resource Code Sect io n 26 500, et seq . ("PVM M D"), and Apex G ra ding Inc., a Califo rn ia co rpo ratio n ("SERV ICE PRO V ID ER"}.

1. SCO P E O F SERV IC E
Su bject to the term s an d co nd itio ns set fo rt h In this Ag reem ent, SERV ICE PRO V ID ER agrees to pro vid e "Serv ices" (as set fo rt h in Ex hib it "A " hereto and inco rpo rated herein) related, am ong o the r th in gs, to the m aintenance an d m an agem e nt of vegetatio n, grading and drainage in the area co ntro lle d by PV M M D (as depicted in Figure 1 he reto and inco rporated herein) as m ay be re q u ired by PVMMD or the City of Fairfi eld ("CITY ").

Sim u ltan e o us w ith th is Agreem ent, SERV ICE PRO V ID ER and PV M M D have entered into that ce rt ain Co ntra ct o r Se rv ices A greem ent (the "A n nu al M ain tenance Contract"), pursuant to w hich PV M M D has agreed to provid e reg ularly sche d u led an n ual const ruct ion serv ic es assistance in m anag ing w interizatlo n project s, m ino r repair projects, and slo pe erosion m itigation. For the avo id a n ce of do ub t, this A gree m ent do es no t replace the requirem ents and obligations of the . A nn u a] M ainte.nan ce Co ntract. Th e Part ies he reby agree that this Agreem ent Is intended to p ro vid e fo r ad ho c em e rgency or ad ditio nal serv ices beyond the scope of the serv ices provided fo r In th e A n n ual M ainte nance Contract .
i. TERM O F A G REEM E NT . This Ag reem e nt shall be In effect fr om the date w ritt en above through Ju n e 30, 20 25 . T his A g reem e nt m ay be ext end e d fo r up to three (3) additional term s of up to tw elve (12 ) m o nths each term upon m utual w ritt en agree m ent of both part ies. 3 . PA Y M EN T S.
a. T he price fo r th e Serv ices ren d ered by SERV ICE PRO V ID ER shall be as specifi ed In each A ccepte d Pro p o sal (as set fo rt h in Exhib it "A" heret o). b . Paym e nt sh a ll be m ad e to SERV ICE PRO V ID ER fo llow ing receipt of an Invoice from SERV ICE PRO V ID ER to PV M M D w hen the w ork is finalized and approved by the PV M M D En gin ee r (o r th e PV M M D Eng in eer's desig nee). c. A n y ad d itional m eetings or w ork required beyo nd that set fo rt h in Exhibit "A" shall be m u tua lly ag ree d to In w riting in advance by PVM M D and SERV ICE PRO V ID ER and shall be bill e d on a tim e and m aterials basis to PV M M D .
4 . IN SU RA N CE.

Before signing this Agreement check with your Insurance provider to make sure you can comply with the insurance requirements listed below.
a. W O RKERS' CO M P EN SATIO N. During the term of this Ag reem ent, SERV ICE PRO V ID ER shall fully co m ply w ith the law s of the State of Californ ia concern ing w ork ers' com pensation, In cl u d ing, bu t not lim ited to, m aintaining In full fo rce and effect one or m ore polici es of w o rk er's co m p ensation ins urance . SERV ICE PRO V ID ER shall also m aintain in full fo rce and .eff ect during the term of this A greem ent em ployer's liabili ty insurance coverage of no less th an $1,000 ,00 0 per acci dent fo r bo dily injury or disease.

Packet Page 41 of 839Attachment 4 Page 1 of 5

I. PVMMD and its officers, officials, employees and volunteers are to be covered as insureds as respects: liabllity arising out of work or operations performed by or on behalf of the SERVICE PROVIDER; products and completed operations of the SERVICE PROVIDER; premises owned, occupied or used by the SERVICE PROVIDER; and automobiles owned, leased.hired or borrowed by the SERVICE PROVl,DER. The coverage shall contain no special limitations on the scope of protection afforded to PVMMD, or its officers, officials, employees or volunteers e. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. f. The minimum limits stated above shall not serve to reduce the SERVICE PROVIDER'S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
g. CERTIFICATES OF INSURANCE. SERVICE PROVIDER shall file electronically with Risk Management upon the execution of this agreement through the Exigis Insurance system, [email protected] and certificates of insurance shall provide that no cancellation, major change in coverage,-expiration, or nonrenewal will be made during the term of this agreement, without thirty {30) days written notice to PVMMD or PVMMD's designee prior to the effective date of such cancellation, or change in coverage.

5. INDEMNIFY AND HOLD HARMLESS.

To the fullest extent allowed by law, SERVICE PROVIDER shall indemnify, defend, and hold harmless PVMMD and officers, agents, employees and volunteers from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from-or connected wit~ the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by the SERVICE PROVIDER or any person directly or indirectly employed by or acting as agent for SERVICE PROVIDER in the performance of.this Agreement, including the concurrent or successive passive negligence of PVMMD and/or officers, agents, employees or volunteers. It Is understood that the duty of SERVICE PROVIDER to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 Packet Page 42 of 839Attachment 4 Page 2 of 5

IN W IT N E S S W H E R E O F , this Agreement was executed by the Parties as of the date first above written.

Apex Grading, Inc.,
a California corporation
~• OJ/
By: 1:~~
Name:v c,,(M
Title: P t4 1,rJ.,w,.-I
Paradise Valley Maintenance and Monitoring District,
a geologic hazard abatement district created pursuant
to Public Resource Code Section 26500, et seq.

By: _
Name: _
Title: _
Packet Page 43 of 839Attachment 4 Page 3 of 5

Exhibit "A"

SCOPE OF SERVICE
The Services (as defined herein) shall be provided by SERVICE PROVIDER to PVMMD on an ad hoc as- needed basis from time to time during the term of this Agreement. To initiate the provision of Services, PVMMD shall send to SERVICE PROVIDER a written request (each, a "Service Request"), which shall include, without limitation, a description of the Services required and the desired time line for provision of the Services required. Within ten (10) business days following receipt by SERVICE PROVIDER of a Service Request, SERVICE PROVIDER shall provide a price proposal based on the scope of work provided by PVMMD for the Services being requested (each, an "Initial Proposal"). Upon receipt of an Initial Proposal, PVMMD shall within ten (10) business days of receipt of the Initial Proposal accept or reject the Initial Proposal in writing. If no written notice of acceptance or rejection is delivered to SERVICE PROVIDER within such 10-business day period, the Initial Proposal shall be deemed rejected. If PVMMD accepts an Initial Proposal in writing (each, an "Accepted Proposal"), the scope of service and cost of service shall be as set forth in the Accepted Proposal.
"Services" shall include the following services provided by the SERVICE PROVIDER:

Winterization
CONTRACTOR shall provide labor and material resources to procure, store, install, and maintain winterization materials as directed by the PVMMD Manager, including:
• Plastic sheeting
• Erosion control blankets
• Straw rolls
• Straw bales
• Geosynthetics
• Other winterization measures as directed by the PVMMD Manager Repairs
CONTRACTOR shall provide the necessary earth grading and excavating equipment to repair slope failures and slope erosion as directed by the PVMMD Manager, including:
• Grading operations, including soil removal and replacement • Installation and repair of concrete drainage structures (e.g., 8-58 drainage ditch, interceptor ditches, drain inlets, etc.)
Erosion Control Measures
CONTRACTOR shall procure, store, install, and maintain erosion control materials as directed by the PVMMD Manager, including:
• Hydroseeding
• Straw bales
Packet Page 44 of 839Attachment 4 Page 4 of 5

"FIGURE 1"
(''\
\\ \. \_ .. )
11 Packet Page 45 of 839Attachment 4 Page 5 of 5

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLUTION NO. PVMMD 2023-03

RESOLUTION OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT BOARD

AUTHORIZING THE DISTRICT MANAGER TO EXECUTE AN ON-CALL SERVICES CONTRACT WITH

HANFORD ARC

WHEREAS, pursuant to Public Resources Code Section 26579, the Paradise Valley Maintenance and Monitoring District (PVMMD) may enter into contracts and agreements with the United States, any state or local unit of government, public agency, including any other geologic hazard abatement district or public district, private organization, or any person in furtherance of the purposes of Division 17 of the California Public Resources Code; and

WHEREAS, PVMMD requires contractors available to provide emergency debris removal and other services in the event of a landslide; and

WHEREAS, Hanford Arc is qualified to provide general construction services.

NOW, THEREFORE, THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT HEREBY RESOLVES:

Section 1. The district manager is hereby authorized and directed to execute, on behalf of the PVMMD, that certain agreement for general ad hoc emergency or additional services with Hanford Arc and establish an open purchase order for those services.

Section 2. The district manager is hereby authorized to execute, on behalf of the PVMMD, amendments for three one-year extensions upon mutual agreement of both parties.

Section 3. The district manager is authorized and directed to do all things necessary to implement the agreement.

Packet Page 46 of 839Attachment 5 Page 1 of 2

RES. NO. PVMMD 2023-03

Page 2 ends

PASSED AND ADOPTED this 6th day of June, 2023.

STATE OF CALIFORNIA
COUNTY OF SOLANO ss.

CITY OF FAIRFIELD

I, Karen Rees, clerk of the PVMMD, City of Fairfield, County of Solano, State of California, does hereby certify that the foregoing Resolution No. 202 3-03 was regularly adopted by the PVMMD Board at a regular meeting of said Board held on the 6th day of June, 2023 by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

____________________________________

CHAIRPERSON
ATTEST:

_____________________________
CLERK
Packet Page 47 of 839Attachment 5 Page 2 of 2

ADDITIONAL SERVICES CONTRACT
THIS SERVICES CONTRACT (this "AGREEMENT") is made as of-------~ 2023 by and between the Paradise Valley Maintenance and Monitoring District, a geologic hazard abatement district created pursuant to Public Resource Code Section 26500, et seq. ("PVMMD"), and Hanford Arc .. a California corporation ("SERVICE PROVIDER").

1. SCOPE OF SERVICE
Subject to the terms and conditions set forth in this Agreement, SERVICE PROVIDER agrees to provide "Services" (as set forth in Exhibit "A" hereto and incorporated herein) related, among other things, to the maintenance and management of vegetation, grading and drainage in the area controlled by PVMMD (as depicted in Figure 1 hereto and incorporated herein) as may be required by PVMMD or the City of Fairfield ("CITY").

2. TERM OF AGREEMENT. This Agreement shall be in effect from the date written above through June 30, 2025. This Agreement may be extended for up to three (3) additional terms of up to twelve (12) months each term upon mutual written agreement of both parties.

3. PAYMENTS.
a. The price for the Services rendered by SERVICE PROVIDER shall be as specified in each Accepted Proposal (as set forth in Exhibit "A" hereto). b. Payment shall be made to SERVICE PROVIDER following receipt of an invoice from SERVICE PROVIDER to PVMMD when the work is finalized and approved by the PVMMD Engineer (or the PVMMD Engineer's designee).
c. Any additional meetings or work required beyond that set forth in Exhibit "A" shall be mutually agreed to in writing in advance by PVMMD and SERVICE PROVIDER and shall be billed on a time and materials basis to PVMMD.

4. INSURANCE.

Before signing this Agreement check with your insurance provider to make sure you can comply with the insurance requirements listed below.
a. WORKERS' COMPENSATION. During the term of this Agreement, SERVICE PROVIDER shall fully comply with the laws of the State of California concerning workers' compensation, including, but not limited to, maintaining in full force and effect one or more policies of worker's compensation insurance. SERVICE PROVIDER shall also maintain in full force and effect during the term of this Agreement employer's liability insurance coverage of no less than $1,000,000 per accident for bodily injury or disease.

Packet Page 48 of 839Attachment 6 Page 1 of 7

b. GENERAL LIABILITY INSURANCE. SERVICE PROVIDER shall obtain at its sole cost and keep in full force and effect during the term of this Agreement commercial general liability insurance in the amount of no less than $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. Said insurance shall provide (1) that PVMMD and its officers, agents, employees and volunteers shall be named as additional insureds under the policy, and (2) that the policy shall operate as primary insurance, and (3) that no other insurance effected by PVMMD or other named insureds will be called upon to cover a loss covered thereunder.
c. AUTOMOBILE LIABILITY INSURANCE. SERVICE PROVIDER shall obtain at its sole cost and keep in full force and effect during the term of this agreement automobile liability insurance in the amount of no less than $1,000,000 per occurrence for bodily injury and property damage. Said insurance shall provide (1) that PVVMD and its officers, agents, employees and volunteers shall be named as additional insureds under the policy, and (2) that the policy shall operate as primary insurance, and (3) that no other insurance effected by PVMMD or other named insureds will be called upon to cover a loss covered thereunder. d. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
i. PVMMD and its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the SERVICE PROVIDER; products and completed operations of the SERVICE PROVIDER; premises owned, occupied or used by the SERVICE PROVIDER; and automobiles owned, leased, hired or borrowed by the SERVICE PROVIDER. The coverage shall contain no special limitations on the scope of protection afforded to PVMMD, or its officers, officials, employees or volunteers e. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. f. The minimum limits stated above shall not serve to reduce the SERVICE PROVIDER'S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
g. CERTIFICATES OF INSURANCE. SERVICE PROVIDER shall file electronically with Risk Management upon the execution of this agreement through the Exigis insurance system, [email protected] and certificates of insurance shall provide that no cancellation, major change in coverage, expiration, or non renewal will be made during the term of this agreement, without thirty (30) days written notice to PVMMD or PVMMD's designee prior to the effective date of such cancellation, or change in coverage.

5. INDEMNIFY AND HOLD HARMLESS.

To the fullest extent allowed by law, SERVICE PROVIDER shall indemnify, defend, and hold harmless PVMMD and officers, agents, employees and volunteers from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by the SERVICE PROVIDER or any person directly or indirectly employed by or acting as agent for SERVICE PROVIDER in the performance of this Agreement, including the concurrent or successive passive negligence of PVMMD and/or officers, agents, employees or volunteers. It is understood that the duty of SERVICE PROVIDER to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 Packet Page 49 of 839Attachment 6 Page 2 of 7

of the California Civil Code. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve SERVICE PROVIDER from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. SERVICE PROVIDER'S obligations under this Section 5 shall survive termination or completion of this Agreement for the full period of time and to the full extent allowed by law.

5. LABOR AND WAGE CODE GUIDELINES.
a. SERVICE PROVIDER shall comply with all requirements of California Labor Code, Section 1777.5 with respect to apprenticeship standards, as applicable. b. SERVICE PROVIDER shall pay prevailing wages to the extent required by California Labor Code, Section 1771. The general prevailing wage rates for each craft, classification, or type of workman shall be as determined by the Director of Industrial Relations (available on line at http://www.dir.ca.gov/DLSR/statistics.research.html.) c. In accordance with California Labor Code, Section 1860 and Section 3700, every contractor and subcontractor of SERVICE PROVIDER shall secure the payment of compensation of his or her employees.

6. CONTRACTORS AND SUBCONTRACTORS. SERVICE PROVIDER shall require all contractors and subcontractors to meet the requirements of this Agreement, including without limitation the indemnity and insurance requirements, for work performed under this Agreement.

7. BUSINESS LICENSE. SERVICE PROVIDER shall obtain a business license for work within the City of Fairfield pursuant to Chapter lOB of the Fairfield Municipal Code. No payments shall be made to SERVICE PROVIDER until such business license has been obtained, and all fees paid therefor, by SERVICE PROVIDER.

8. TERMINATION. This Agreement may be terminated at any time by PVMMD for its convenience upon written notice to SERVICE PROVIDER; provided, however, that SERVICE PROVIDER shall be entitled to receive full payment for all services performed and all costs incurred up to the date of its receipt of written notice to cease work.

9. COMPLETE AGREEMENT/AMENDMENT. This Agreement constitutes the entire agreement between the Parties as to the subject matter hereof and may not be amended or changed except by a written agreement signed by both parties.
[Signatures to Follow]
Packet Page 50 of 839Attachment 6 Page 3 of 7

IN W IT N ES S W H ER EO F, this Agreement was executed by the Parties as of the date first above written.

H a nfo rd A rc.

P a ra d ise V alley M aintena nce an d M o nito ring D istrict, a geologic hazard abatement district created pursuant
to Public Resource Code Section 26500, et seq.

By: _
Name: ------------
Title: _
Packet Page 51 of 839Attachment 6 Page 4 of 7

Ex h ib it "A "

S C O P E O F S ER V IC E
The Services (as defined herein) shall be provided by SER VICE PROVIDER to PVMMD on an ad hoc as- needed basis from time to time during the term of this Agreement. To initiate the provision of Services, PVMMD shall send to SER VICE PROVIDER a written request (each, a "Service Request"), which shall include, without limitation, a description of the Services required and the desired timeline for provision of the Services required. Within ten (10 ) business days following receipt by SER VICE PROVIDER of a Service Request, SERVICE PROVIDER shall provide a price proposal based on the scope of work provided by PVMMD for the Services being requested (each, an "Initial Proposal"). Upon receipt of an Initial Proposal, PVMMD shall within ten (10 ) business days of receipt of the Initial Proposal accept or reject the Initial Proposal in writing. If no written notice of acceptance or rejection is delivered to SER VICE PROVIDER within such 10-business day period, the Initial Proposal shall be deemed rejected. If PVMMD accepts an Initial Proposal in writing (each, an "Accepted Proposal"), the sco pe of service and cost of service shall be as set forth in the Accepted Proposal.
"Services" shall include the following services provided by the SER VICE PROVIDER :

Winterization
CONTRACTOR shall provide labor and material resources to procure, store, install, and maintain winterization materials as directed by the PVMMD Manager, including:
• Plastic sheeting
• Erosion control blankets
• Straw rolls
• Straw bales
• Geosynthetics
• Other winterization measures as directed by the PVMMD Manager Repairs
CONTRACTOR shall provide the necessary earth grading and excavating equipment to repair slope failures and slope erosion as directed by the PVMMD Manager, including:
• Grading operations, including soil removal and replacement • Installation and repair of co ncrete drainage structures (e.g., B-58 drainage ditch, interceptor ditches, drain inlets, etc.)
Erosion Control Measures
CONTRACTOR shall procure, store, install, and maintain erosion control materials as directed by the PVMMD Manager, including:
• Hydroseeding
• Straw bales
Packet Page 52 of 839Attachment 6 Page 5 of 7

• Ero sion co ntro l blankets
• Straw ro lls
• Silt fencing
• Other ero sion co ntro l measures as directed by the PVM M D Manager In addition to the on-call services listed, several scheduled maintenance item s are included in this co ntract. The scheduled maintenance item s include:
• Fuel transition zo nes
• Concrete-lined drainage ditches
• Vegetation rem oval/m aintenance on em ergency vehicle access ro ad/maintenance roads • Detention basins
Packet Page 53 of 839Attachment 6 Page 6 of 7

"FIGURE 1"
Packet Page 54 of 839Attachment 6 Page 7 of 7

Agenda Item No: 5.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution PVMMD 202304 of the Paradise Valley Maintenance and Monitoring District Board Granting Preliminary Approval of the Fiscal Year 20232024 Budget, Declaring Intention to Order the Levy and Collection of Assessments for Fiscal Year 20232024, and Providing Notice of a Public Hearing Thereon for the Paradise Valley Maintenance and Monitoring District
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution will grant preliminary approval of the fiscal year (FY) 20232024 budget, declare the Board’s intent to order the levy and collection of assessments for FY 20232024, and provide notice of a public hearing.

DISCUSSION
In 2010, the City formed the Paradise Valley Maintenance and Monitoring District (PVMMD or District), a geologic hazard abatement district, in accordance with Division 17 of the California Public Resource Code (PRC), to fund the prevention, mitigation, abatement, and control of geologic hazards in the Paradise Valley development areas known as “I”, “K”, and “L.” There is a total of 288 residential units in these areas.

On July 5, 2022, the Board adopted Resolution No. PVMMD 202201 approving an updated Plan of Control, Reserve Fund Study, and Engineer’s Report for the District. The initial Plan of Control was adopted prior to the development of the properties within the District, and the updated document reflects the present nature and scope of District services. The original Reserve Fund Study established a reserve level of $1,700,000 and was developed in 2018. The most recent iteration includes updated metrics, such as the average value of each residence and geotechnical risk factors and reduced the required reserve level to $1,570,000. The new Engineer’s Report represents asbuilt conditions and a reevaluation of the special benefit analysis.

The updated special benefit analysis resulted in a redistribution of costs among property owners and new maximum assessment rates for each residential product type, which will automatically be adjusted annually to reflect the percentage change in the JunetoJune San FranciscoOaklandHayward Consumers Price Index (CPI) for All Urban Consumers. The new maximum rates do not exceed the original maximum rates established for each parcel when the District was formed.

Based on the anticipated 5% increase in the CPI, the maximum FY 20232024 assessment rates are as follows:

Development
Area
Development
Name Residential 'Product Type'
FY20232024
Assessment
(Maximum)
Number of
Residential
Units
I The Ridge Villas Apartments $153.30 30
I The Ridge Villas Apartments (Slope)$493.50 20
I The Ridge Cottages $191.10 14
I The Ridge Cottages (Slope)$497.70 6
K Estates SingleFamily Residences $374.85 124
K Estates SingleFamily Residences (Slope)$1,346.10 26
L Paradise 360 SingleFamily Residences $191.10 58
L Paradise 360 SingleFamily Residences (Slope)$546.00 10 The District is projected to end FY 20222023 with a fund balance of $1,587,247, which meets the recommended reserve balance. For FY 20232024, staff proposes a total levy of $76,203. The proposed levy for each parcel type is as follows:

Development
Area
Development
Name Residential 'Product Type'
FY20232024
Proposed
Levy
I The Ridge Villas Apartments $146
I The Ridge Cottages $150
K Estates SingleFamily Residences $357
L Paradise 360 SingleFamily Residences $182
The proposed budget, assessments to be levied against each assessable parcel, and a description of the method used in formulating the assessments for FY 20232024 is included in the FY 20232024 Supplement to the Engineer’s Report as Attachment 3. Staff and its consultant ENGEO are recommending onetime expenses occur in FY 20232024 (e.g., access roadway regrading, riprap replacement/rehabilitation, and sediment removal) and do not anticipate these will be reoccurring year to year.

FINANCIAL IMPACT
The proposed revenue for this District is $91,203, which includes $76,203 of assessments and $15,000 of interest revenue.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Staff coordinated this effort with the PVMMD AdHoc resident committee in May. Also, a notice will be mailed to all property owners within the District notifying them of the FY 20232024 assessment levy by July 1, 2023.

ALTERNATIVE ACTION
If the Board has any questions regarding the adoption of this resolution, this item may be rescheduled Packet Page 56 of 839

Agenda Item No: 5.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution PVMMD 202304 of the Paradise Valley Maintenance and MonitoringDistrict Board Granting Preliminary Approval of the Fiscal Year 20232024 Budget,Declaring Intention to Order the Levy and Collection of Assessments for Fiscal Year20232024, and Providing Notice of a Public Hearing Thereon for the Paradise ValleyMaintenance and Monitoring DistrictRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of this resolution will grant preliminary approval of the fiscal year (FY) 20232024 budget,declare the Board’s intent to order the levy and collection of assessments for FY 20232024, andprovide notice of a public hearing. DISCUSSIONIn 2010, the City formed the Paradise Valley Maintenance and Monitoring District (PVMMD or District),a geologic hazard abatement district, in accordance with Division 17 of the California Public ResourceCode (PRC), to fund the prevention, mitigation, abatement, and control of geologic hazards in theParadise Valley development areas known as “I”, “K”, and “L.” There is a total of 288 residential units inthese areas. On July 5, 2022, the Board adopted Resolution No. PVMMD 202201 approving an updated Plan ofControl, Reserve Fund Study, and Engineer’s Report for the District. The initial Plan of Control wasadopted prior to the development of the properties within the District, and the updated documentreflects the present nature and scope of District services. The original Reserve Fund Study establisheda reserve level of $1,700,000 and was developed in 2018. The most recent iteration includes updatedmetrics, such as the average value of each residence and geotechnical risk factors and reduced therequired reserve level to $1,570,000. The new Engineer’s Report represents asbuilt conditions and areevaluation of the special benefit analysis. The updated special benefit analysis resulted in a redistribution of costs among property owners andnew maximum assessment rates for each residential product type, which will automatically be adjustedannually to reflect the percentage change in the JunetoJune San FranciscoOaklandHaywardConsumers Price Index (CPI) for All Urban Consumers. The new maximum rates do not exceed theoriginal maximum rates established for each parcel when the District was formed. Based on the anticipated 5% increase in the CPI, the maximum FY 20232024 assessment rates areas follows:DevelopmentArea DevelopmentName Residential 'Product Type'FY20232024Assessment(Maximum)Number ofResidentialUnitsIThe Ridge Villas Apartments $153.30 30IThe Ridge Villas Apartments (Slope)$493.50 20IThe Ridge Cottages $191.10 14IThe Ridge Cottages (Slope)$497.70 6KEstatesSingleFamily Residences $374.85 124KEstatesSingleFamily Residences (Slope)$1,346.10 26LParadise 360 SingleFamily Residences $191.10 58LParadise 360 SingleFamily Residences (Slope)$546.00 10The District is projected to end FY 20222023 with a fund balance of $1,587,247, which meets therecommended reserve balance. For FY 20232024, staff proposes a total levy of $76,203. Theproposed levy for each parcel type is as follows:DevelopmentArea DevelopmentName Residential 'Product Type'FY20232024ProposedLevyIThe Ridge Villas Apartments $146IThe Ridge Cottages $150KEstatesSingleFamily Residences $357LParadise 360 SingleFamily Residences $182The proposed budget, assessments to be levied against each assessable parcel, and a description ofthe method used in formulating the assessments for FY 20232024 is included in the FY 20232024Supplement to the Engineer’s Report as Attachment 3. Staff and its consultant ENGEO arerecommending onetime expenses occur in FY 20232024 (e.g., access roadway regrading, riprapreplacement/rehabilitation, and sediment removal) and do not anticipate these will be reoccurring yearto year. FINANCIAL IMPACTThe proposed revenue for this District is $91,203, which includes $76,203 of assessments and$15,000 of interest revenue. PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONStaff coordinated this effort with the PVMMD AdHoc resident committee in May. Also, a notice will bemailed to all property owners within the District notifying them of the FY 20232024 assessment levy byJuly 1, 2023.

ALTERNATIVE ACTION
If the Board has any questions regarding the adoption of this resolution, this item may be rescheduled until the next Board meeting to allow staff to provide the necessary background information. However, not approving this resolution may prevent the district from collecting assessments for the 20232024 tax year.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
Exhibit A
FY 202324 Supplement to Engineer's Report
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/24/2023 7:44 PM
Kaushal, Paul Approved 5/24/2023 8:04 PM
Beavers, Esther Approved 5/24/2023 8:21 PM
Beavers, Esther Approved 5/24/2023 8:22 PM
Packet Page 57 of 839

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLUTION NO. PVMMD 2023-04

RESOLUTION PVMMD 2023-04 OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT BOARD GRANTING PRELIMINARY APPROVAL OF THE FISCAL YEAR 2023-2024

BUDGET, DECLARING INTENTION TO ORDER THE LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023-2024, AND PROVIDING NOTICE OF A PUBLIC HEARING THEREON FOR

THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

WHEREAS, on July 6, 2010, the City of Fairfield City Council adopted Resolution 2010 -188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD or District), a Geologic Hazard Abatement District within the meaning of California Public Resources Code (PRC) Division 17, and appointing itself as the board of directors of the PVMMD (PVMMD Board). This formation was described in the Petition for Formation and in the PVMMD Plan of Control; and

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the District as described in the Plan of Control, pursuant to PRC sections 26500 et seq., it will be necessary to provide a reliable source of funding; and

WHEREAS, PRC sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance and operation of PVMMD improvements. Article XIII (D) of the California Constitution imposes additional requirements for the levy and collection of said assessment; and

WHEREAS, an Engineer’s Report dated July 2010, was prepared by ENGEO Incorporated (ENGEO), a registered professional engineer, certified in the State of California, in compliance with Public Resources Code section 26651 (a) and section 4(b) of Article XIII(D) of the California Constitution.

The Engineer’s Report sets forth the purpose of the PVMMD, the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessments; and

WHEREAS, on October 5, 2010, the City of Fairfield City Council, acting as the PVMMD Board, adopted Resolution 2010-274, approving the initial assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefited by the PVMMD; and

WHEREAS, an updated Reserve Fund Study establishing a District reserve goal of $1,700,000 was prepared by ENGEO and submitted to the District on March 26, 2018 ; and

WHEREAS, on July 5, 2022, the PVMMD Board adopted Resolution No. PVMMD 2022-01 approving an updated Plan of Control, Reserve Fund Study establishing a District reserve goal of $1,570,000, and Engineer’s Report dated July 6, 2022 (2022 Engineer’s Report) prepared by ENGEO; and
Packet Page 58 of 839Attachment 1 Page 1 of 3

RES. NO. PVMMD 2023-04

Page 2 ends

WHEREAS, the PVMMD Board desires to adopt the budget, approve the assessments to levied against each assessable parcel in the District, and approve the method use in formulating the assessments for fiscal year (FY) 2023-2024 to allow for funding of District activities.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Pursuant PRC Section 26651(a) a report prepared by an officer of the District which sets forth the annual budget, the proposed assessments to be levied against each assessable parcel, and a description of the method used in formulating the estimated assessments (FY 2023- 2024 Supplement to the 2022 Engineer’s Report) is filed with the Board clerk and is hereby deemed sufficient and granted preliminary approval by this Board.

Section 2. It is the intention of this Board to order the levy and collection of assessments for the monitoring, inspections, and repair of improvements installed under proceedings and pursuant to the resolution of intention.

Section 3. Reference is hereby made to that certain map of boundaries of the Paradise Valley Maintenance and Monitoring District on file in the office of the PVMMD clerk for a description of the territory within which said assessments for monitoring, inspections, and repair are proposed to be levied and collected.

Section 4. Reference is hereby made to said FY 2023-2024 Supplement to the 2022 Engineer’s Report which contains a complete description of the lots within the boundaries of said Paradise Valley Maintenance and Monitoring District, an estimate of the costs of said monitoring, inspections, and repair during the next ensuing fiscal year and an appointment of said costs upon said lots.

Section 5. The annual assessments for FY 2023-2024 are proposed at the rates shown on Exhibit A. These rates do not exceed the FY 2023-2024 maximum annual assessment rates established in 2010 and adjusted annually by the San Francisco-Oakland-San Jose Consumers Price Index for All Urban Consumers.

Section 6. This Board hereby orders that a public hearing shall be held before this Board in the regular meeting place thereof at the City of Fairfield Council Chamber, Civic Center, 1000 Webster Street, Fairfield, California, or in any other manner as specified on the regular meeting agenda.

The hearing shall be held on July 18, 2023, at the hour of 6:00 p.m. for the purposes of this Board’s determination whether the public interest, convenience, and necessity require that the proposed levy be made, and this Board’s final action upon the FY 2023-2024 Supplement to the 2022 Engineer’s Report and the assessment therein.

Packet Page 59 of 839Attachment 1 Page 2 of 3

RES. NO. PVMMD 2023-04

Page 3 ends

Section 7. The Board clerk shall cause notice of the hearing to be given in the following way:

By mailing a notice of adoption of the resolution to levy and collect assessments to each real property owner as shown on the last equalized assessment roll at least 14 days prior to the date of the public hearing specified in this resolution.

PASSED AND ADOPTED this 6th day of June, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

______________________________________________________

CHAIRPERSON

ATTEST:

____________________________
CLERK
Packet Page 60 of 839Attachment 1 Page 3 of 3

EXHIBIT A

Development
Area
Development
Name Residen�al 'Product Type' FY2023-2024
Proposed Levy
Number of
Residen�al
Units
I The Ridge Villas Apartments $146 30
I The Ridge Villas Apartments (Slope) $146 20
I The Ridge Cotages $150 14
I The Ridge Cotages (Slope) $150 6
K Estates Single-Family Residences $357 124
K Estates Single-Family Residences (Slope) $357 26
L Paradise 360 Single-Family Residences $182 58
L Paradise 360 Single-Family Residences (Slope) $182 10

Packet Page 61 of 839Attachment 2 Page 1 of 1

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

SUPPLEMENT TO THE 2022 ENGINEER’S REPORT

FISCAL YEAR 2023-2024

CONTENTS

1. Assessment

2. Method of Apportionment

3. District Budget

4. Assessments for Each Parcel

5. Appendix A – 2022 Engineer’s Report

Packet Page 62 of 839Attachment 3 Page 1 of 39

1 ASSESSMENT

WHEREAS, on July 6, 2010, the City Council of City of Fairfield adopted Resolution 2010-188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD), a Geologic Hazard Abatement District within the meaning of California Public Resources Code Division 17 (the “PVMMD”), and appointing itself as the board of directors of the PVMMD (the “PVMMD Board”). This formation was described in the Petition for Formation and in the PVMMD Plan of Control;

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the PVMMD as described in the Plan of Control, pursuant to Public Resources Code sections 26500 et seq., it will be necessary to provide a reliable source of funding;

WHEREAS, Public Resources Code sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance and operation of PVMMD improvements. Article XIII (D) of the California Constitution imposes additional requirements for the levy and collection of said assessment;

WHEREAS, on October 5, 2010, the council of the City of Fairfield, California, acting as the PVMMD Board, adopted Resolution 2010-274 approving the assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefitted by the PVMMD;

WHEREAS, on July 5, 2022, the PVMMD Board adopted No. PVMMD 2022-01 approving an updated Engineer’s Report (2022 Engineer’s Report) on file in the office of the District Engineer in the City of Fairfield for further particulars;

NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the order of the Board, hereby makes the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the costs and expenses incidental thereto to be paid by said district as shown in section 3 of this report.

I do hereby assess the net amount upon all assessable lots or parcels in proportion to the estimated benefits to be received by each parcel from the maintenance of said improvements.

Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the assessor's maps of the County of Solano for the fiscal year 2023-2024 Packet Page 63 of 839Attachment 3 Page 2 of 39

2 and includes all such parcels excepting those portions thereof within existing public roads or right-of-way to be acquired for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the county recorder of said County.

Dated: _____________ ____________________________
Ryan Panganiban
District Engineer
R.C.E. No. 74795
Expires 12/31/23

Packet Page 64 of 839Attachment 3 Page 3 of 39

3 METHOD OF APPORTIONMENT OF ASSESSMENT

The method of apportionment of assessment and special benefit calculation are described in Section VI. Assessment Method and Benefit of the Engineer’s Report dated July 6, 2022, attached hereto as Appendix A.

Packet Page 65 of 839Attachment 3 Page 4 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY2023‐2024 BUDGET
TYPE OBJECT FY21‐22 ACTUAL FY22‐23 PROJECTED FY23‐24 PROJECTED Revenue 6106 ‐ SPECIAL ASSESSMENTS 161,552 72,574 76,203 Revenue 6401 ‐ INT INC ON POOLED INVESTMENTS 13,143 15,000 15,000 TOTAL REVENUE 174,695 87,574 91,203 Expense 8404 ‐ WEED ABATEMENT (17,303) (25,000) (16,000) Expense 8409 ‐ DITCH CLEANING ‐ ‐ (2,530) Expense 8441 ‐ OTHER CONTRACTUAL SERVICES ‐ (12,000) (5,183) Expense 8445 ‐ MAINTENANCE ROADS & DRAINS ‐ ‐ (13,000) Expense 8539 ‐ OTHER‐DRAINAGE MAINTENANCE ‐ ‐ (20,300) Expense 8901 ‐ ADMIN/MGMT FEES (22,862) (17,000) (21,000) Expense 8902 ‐ LEGAL FEES (1,780) (3,000) (2,400) Expense 8956 ‐ OUTSIDE SERVICES/CONSULTING (68,112) ‐ (40,000) Expense 9003 ‐ ADVERTISING (663) ‐ (500) Expense 9038 ‐ COUNTY ADMIN EXPENSES (1,616) (2,000) (800) Expense 9508 ‐ PJCT CST‐OTHER PROJECT COSTS ‐ ‐ ‐ TOTAL EXPENSES (112,336) (59,000) (121,713) Revenue 174,695 87,574 91,203 Expense (112,336) (59,000) (121,713) NET SURPLUS/DEFICIT 62,359 28,574 (30,510) Beginning Fund Balance 1,565,716 1,568,673 1,587,247 Mkt Val‐Unrealized Gain/Loss (59,403) (10,000) (10,000) Net Surplus/Deficit 62,359 28,574 (30,510) ENDING FUND BALANCE 1,568,673$ 1,587,247 1,546,736 Packet Page 66 of 839Attachment 3 Page 5 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
1 167 8 22 10,300.50$
2 167 80 5 ‐$
3 167 80 17 ‐$
4 167 80 21 ‐$
5 167 80 22 ‐$
6 167 841 1 357.00$
7 167 841 2 357.00$
8 167 841 3 357.00$
9 167 841 4 357.00$
10 167 841 5 357.00$
11 167 841 6 357.00$
12 167 841 7 357.00$
13 167 841 8 357.00$
14 167 841 9 357.00$
15 167 841 10 357.00$
16 167 841 11 357.00$
17 167 841 12 357.00$
18 167 841 13 357.00$
19 167 841 14 357.00$
20 167 841 15 357.00$
21 167 841 16 ‐$
22 167 841 17 357.00$
23 167 841 18 357.00$
24 167 841 19 357.00$
25 167 841 20 357.00$
26 167 841 21 357.00$
27 167 841 22 357.00$
28 167 842 1 357.00$
29 167 842 2 357.00$
30 167 842 3 357.00$
31 167 842 4 357.00$
32 167 842 5 357.00$
33 167 842 6 357.00$
34 167 842 7 357.00$
35 167 842 8 357.00$
36 167 842 9 357.00$
37 167 842 10 357.00$
38 167 842 11 357.00$
39 167 842 12 357.00$
40 167 843 1 357.00$
41 167 843 2 357.00$
42 167 843 3 357.00$

Page 1 of 6 ends

Packet Page 67 of 839Attachment 3 Page 6 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
43 167 843 4 357.00$
44 167 843 5 357.00$
45 167 843 6 357.00$
46 167 843 7 357.00$
47 167 843 8 357.00$
48 167 843 9 357.00$
49 167 843 10 357.00$
50 167 843 11 357.00$
51 167 843 12 357.00$
52 167 851 1 357.00$
53 167 851 2 357.00$
54 167 851 3 357.00$
55 167 851 4 357.00$
56 167 851 5 357.00$
57 167 851 6 357.00$
58 167 851 7 357.00$
59 167 851 8 357.00$
60 167 851 9 357.00$
61 167 852 1 357.00$
62 167 852 2 357.00$
63 167 852 3 357.00$
64 167 852 4 357.00$
65 167 852 5 357.00$
66 167 852 6 357.00$
67 167 852 7 357.00$
68 167 852 8 357.00$
69 167 852 9 357.00$
70 167 852 10 357.00$
71 167 852 11 357.00$
72 167 852 12 357.00$
73 167 852 13 357.00$
74 167 852 14 357.00$
75 167 852 15 357.00$
76 167 852 16 357.00$
77 167 852 17 357.00$
78 167 852 18 357.00$
79 167 852 19 357.00$
80 167 852 20 357.00$
81 167 852 21 357.00$
82 167 852 22 357.00$
83 167 852 23 357.00$
84 167 852 24 357.00$

Page 2 of 6 ends

Packet Page 68 of 839Attachment 3 Page 7 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
85 167 852 25 357.00$
86 167 852 26 357.00$
87 167 853 1 357.00$
88 167 853 2 357.00$
89 167 853 3 357.00$
90 167 853 4 357.00$
91 167 853 5 357.00$
92 167 854 1 357.00$
93 167 854 2 357.00$
94 167 855 1 357.00$
95 167 855 2 357.00$
96 167 855 3 357.00$
97 167 855 4 357.00$
98 167 855 5 357.00$
99 167 855 6 357.00$
100 167 855 7 357.00$
101 167 856 1 357.00$
102 167 856 2 357.00$
103 167 856 3 357.00$
104 167 856 4 357.00$
105 167 856 5 357.00$
106 167 856 6 357.00$
107 167 856 7 357.00$
108 167 856 8 ‐$
109 167 861 1 357.00$
110 167 861 2 357.00$
111 167 861 3 357.00$
112 167 861 4 357.00$
113 167 861 5 357.00$
114 167 861 6 ‐$
115 167 861 7 357.00$
116 167 861 8 357.00$
117 167 861 9 357.00$
118 167 861 10 357.00$
119 167 861 11 357.00$
120 167 861 12 357.00$
121 167 861 13 357.00$
122 167 861 14 357.00$
123 167 861 15 357.00$
124 167 861 16 357.00$
125 167 861 17 357.00$
126 167 861 18 357.00$

Page 3 of 6 ends

Packet Page 69 of 839Attachment 3 Page 8 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
127 167 861 19 357.00$
128 167 861 20 357.00$
129 167 861 21 357.00$
130 167 861 22 357.00$
131 167 861 23 357.00$
132 167 861 24 357.00$
133 167 861 25 357.00$
134 167 861 26 357.00$
135 167 862 1 357.00$
136 167 862 2 357.00$
137 167 862 3 357.00$
138 167 862 4 357.00$
139 167 862 5 357.00$
140 167 862 6 357.00$
141 167 862 7 357.00$
142 167 862 8 357.00$
143 167 862 9 357.00$
144 167 862 10 357.00$
145 167 862 11 357.00$
146 167 862 12 357.00$
147 167 862 13 357.00$
148 167 862 14 357.00$
149 167 862 15 357.00$
150 167 863 1 357.00$
151 167 863 2 357.00$
152 167 863 3 357.00$
153 167 863 4 357.00$
154 167 863 5 357.00$
155 167 864 1 357.00$
156 167 864 2 357.00$
157 167 864 3 ‐$
158 167 864 4 357.00$
159 167 864 5 357.00$
160 167 951 1 181.65$
161 167 951 2 181.65$
162 167 951 3 181.65$
163 167 951 4 ‐$
164 167 951 5 181.65$
165 167 951 6 181.65$
166 167 951 7 181.65$
167 167 951 8 181.65$
168 167 951 9 181.65$

Page 4 of 6 ends

Packet Page 70 of 839Attachment 3 Page 9 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
169 167 951 10 181.65$
170 167 951 11 181.65$
171 167 951 12 181.65$
172 167 951 13 181.65$
173 167 951 14 181.65$
174 167 951 15 181.65$
175 167 951 16 181.65$
176 167 951 17 ‐$
177 167 951 18 ‐$
178 167 951 19 181.65$
179 167 951 20 181.65$
180 167 951 21 181.65$
181 167 951 22 181.65$
182 167 951 23 181.65$
183 167 951 24 ‐$
184 167 951 25 181.65$
185 167 951 26 181.65$
186 167 951 27 181.65$
187 167 951 28 181.65$
188 167 951 29 181.65$
189 167 951 30 181.65$
190 167 951 31 181.65$
191 167 951 32 181.65$
192 167 951 33 181.65$
193 167 951 34 181.65$
194 167 951 35 181.65$
195 167 951 36 181.65$
196 167 951 37 181.65$
197 167 951 38 181.65$
198 167 951 39 181.65$
199 167 951 40 181.65$
200 167 951 41 181.65$
201 167 951 42 181.65$
202 167 951 43 181.65$
203 167 951 44 181.65$
204 167 951 45 181.65$
205 167 951 46 181.65$
206 167 951 47 181.65$
207 167 951 48 181.65$
208 167 951 49 ‐$
209 167 951 50 181.65$
210 167 951 51 181.65$

Page 5 of 6 ends

Packet Page 71 of 839Attachment 3 Page 10 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
211 167 951 52 181.65$
212 167 951 53 181.65$
213 167 951 54 ‐$
214 167 951 55 ‐$
215 167 951 56 ‐$
216 167 951 57 ‐$
217 167 952 1 181.65$
218 167 952 2 181.65$
219 167 952 3 181.65$
220 167 952 4 181.65$
221 167 952 5 181.65$
222 167 952 6 181.65$
223 167 952 7 181.65$
224 167 952 8 181.65$
225 167 952 9 181.65$
226 167 952 10 181.65$
227 167 952 11 ‐$
228 167 952 12 181.65$
229 167 952 13 181.65$
230 167 952 14 181.65$
231 167 952 15 181.65$
232 167 952 16 181.65$
233 167 952 17 181.65$
234 167 952 18 181.65$
235 167 952 19 181.65$
236 167 952 20 181.65$
237 167 952 21 181.65$
TOTAL 76,202.70$

Page 6 of 6 ends

Packet Page 72 of 839Attachment 3 Page 11 of 39

Copyright © 2022 by ENGEO Incorporated. This document
may not be reproduced in whole or in part by any means
whatsoever, nor may it be quoted or excerpted without the express written consent of ENGEO Incorporated.

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT (PVMMD)

FAIRFIELD, SOLANO COUNTY, CALIFORNIA

ENGINEER’S REPORT
For Paradise Valley Maintenance and Monitoring District Areas “I”, “K”, and “L”

SUBMITTED TO
PVMMD Board of Directors
1000 Webster Street
Fairfield, CA 94533

PREPARED BY
ENGEO Incorporated

July 6, 2022

PROJECT NO.
5698.002.021

Packet Page 73 of 839Attachment 3 Page 12 of 39

Areas “I”, “K”, and “L” Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

i of i July 6, 2022

TABLE OF CONTENTS

CERTIFICATION OF FILING .......................................................................................... 1 I. INTRODUCTION .................................................................................................... 3 II. BACKGROUND ..................................................................................................... 3 III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES .......................... 4 IV. SERVICE LEVELS ................................................................................................. 4 V. DESCRIPTION OF THE IMPROVEMENTS MAINTAINED BY THE PVMMD ....... 5 VI. ASSESSMENT METHOD AND BENEFIT ............................................................. 5 A. Special Benefit and Proportionality ............................................................. 5 B. Assessment Method ..................................................................................... 6 VII. ASSESSMENT LIMIT – BUDGET.......................................................................... 8 VIII. OWNER RESPONSIBILITIES ................................................................................ 9 EXHIBIT A – Legal Description and Plat
EXHIBIT B – Budget – Paradise Valley Maintenance and Monitoring District EXHIBIT C – Assessment Roll – Fiscal Year 2022/23

Packet Page 74 of 839Attachment 3 Page 13 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 1 July 6, 2022

ENGINEER’S REPORT

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
(Pursuant to the Public Resources Code of the State of California, Section 26500 et seq.)

CERTIFICATION OF FILING

This report is presented at the direction of the Paradise Valley Maintenance and Monitoring District (PVMMD) Board of Directors. The PVMMD, a Geologic Hazard Abatement District (GHAD) within the meaning of Public Resources Code Division 17, is intended to provide monitoring, maintenance, and repair of improvements related to geologic hazard management within the PVMMD and to levy and collect assessments in order to perform its activities.

The improvements, which are the subject of this report, are defined as any activity necessary or incidental to the prevention, mitigation, abatement, or control of a geologic hazard, construction, maintenance, repair, or operation of improvement; or the issuance and servicing of bonds issued to finance any of the foregoing (Pub. Resources Code § 26505).

This report consists of seven parts, as follows.

CERTIFICATE OF FILING

I. INTRODUCTION

II. BACKGROUND

III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES DIAGRAM

IV. SERVICE LEVELS

V. DESCRIPTION OF PVMMD-MAINTAINED IMPROVEMENTS

VI. ASSESSMENT METHOD AND BENEFIT
A. Special Benefit and Proportionality
B. Assessment Method

VII. ASSESSMENT LIMIT – BUDGET
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Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

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The undersigned respectfully submits the enclosed Engineer’s Report.

Date: July 6, 2022 By: ENGEO Incorporated

_________________________________________, GE
Uri Eliahu

I HEREBY CERTIFY that the enclosed Engineer’s Report was filed on the 5th day of July 2022.

_________________________________________
Clerk of the Board
Paradise Valley Maintenance and Monitoring District
Fairfield, Solano County, California

I HEREBY CERTIFY that the enclosed Engineer’s Report was approved and confirmed by the PVMMD Board on the 5th day of July 2022.

_________________________________________
PVMMD Manager
Paradise Valley Maintenance and Monitoring District
Fairfield, Solano County, California

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Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

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ENGINEER’S REPORT

for

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

FAIRFIELD, SOLANO COUNTY, CALIFORNIA

I. INTRODUCTION

The establishment of a real-property-related assessment to fund the PVMMD Plan of Control responsibilities is described in this Engineer’s Report. A previous Engineer’s Report was prepared for the PVMMD, dated July 22, 2010, and was adopted by the PVMMD Board of Directors. The initial Engineer’s Report was adopted prior to the completion of construction of developments within Area “I” (The Ridge) and Area “L” (Paradise 360). The PVMMD now wishes to revise and update its Engineer’s Report to represent the as-built conditions that reflect the present nature and scope of its services. The purpose of the Engineer’s Report is to update and replace the Engineer’s Report dated July 22, 2010, and associated assessment.

II. BACKGROUND

The Fairfield City Council formed the Paradise Valley Maintenance and Monitoring District (PVMMD or District) on July 6, 2010 (Resolution No. 2010-188), under the authority of the California Public Resources Code, Division 17, Section 26500 et seq. The members of the Fairfield City Council act as the Board of Directors of the PVMMD.

The PVMMD Board of Directors approved the Plan of Control for the Paradise Valley Maintenance and Monitoring District (Plan of Control) with the approval of Resolution 2010-211 on July 20, 2010. The Plan of Control describes the PVMMD’s responsibilities to permanently monitor and maintain PVMMD improvements within the District. This Engineer’s Report describes the establishment of an assessment level to fund PVMMD activities necessary or incidental to geologic hazard mitigation, abatement, and control.

An initial Engineer’s Report, dated July 22, 2010, was prepared by a registered professional engineer, certified in the State of California, in compliance with Public Resources Code Section 26651(a) and Section 4(b) of Article XIII (D) of the California Constitution. The Engineer's Report sets forth the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessment limits.

On October 5, 2010, the PVMMD Board of Directors adopted Resolution 2010-274, which approved the assessments against those parcels in the PVMMD as identified on the Boundary Map, which are specially benefited by the PVMMD. Subsequently, a Notice of Assessment and assessment diagram, were recorded, as provided for in Section 3114 of the California Streets and Highway Code, whereupon the assessment attached as a lien upon the properties within the PVMMD. The assessment can be levied in perpetuity at an amount up to the assessment limit, which is adjusted annually based on the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index for All Urban Consumers.

The PVMMD includes residential developments, which were constructed between 2007 and 2021. The quantity and residential product types are described on Table II-1.

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TABLE II-1: Development Areas

DEVELOPMENT
AREA

DEVELOPMENT
NAME

SINGL-FAMILY

RESIDENCES
(low density)

SINGLE-FAMILY

RESIDENCES
(medium
density)

COTTAGES
(medium
density)
VILLAS

APARTMENTS
(medium
density)
I The Ridge 20 50
K The Estates 150
L Paradise 360 68

III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES

The land within the PVMMD boundary (PVMMD Area) is shown on the GHAD Boundary Plat in Exhibit A-1. The legal description of the PVMMD Area is included in Exhibit A-2.

IV. SERVICE LEVELS

The PVMMD’s activities are those that are necessary or incidental to the prevention, mitigation, abatement, or control of geologic hazards including construction, maintenance, repair, or operation of any improvement; and the issuance and servicing of bonds issued to finance any of the foregoing.

The PVMMD provides for the administration and review of facilities within the budgeted limits, including the following services.

1. Oversight of PVMMD operations.

2. In conjunction with the Solano County Assessor’s Office, setting the annual levy of assessments on the property tax rolls.

3. Engagement of technical professionals to perform the monitoring duties as described in the PVMMD Plan of Control and as required by various government agencies.

4. Performance of PVMMD maintenance activities in accordance with the Plan of Control.

These maintenance activities include:

 General maintenance of the surface drainage improvements on PVMMD and City-owned Parcels (APN 0167-864-030, 0167-856-080, 0167-841-160, and 0167-951-490). The PVMMD is responsible for monitoring, maintenance, and repair of the concrete-lined drainage ditches, sedimentation basins, riprap-lined spillways, and storm drain inlets, outlets, and pipelines.
 Monitoring and maintenance of deflection walls.
 Monitoring and maintenance of measurement devices, such as piezometers, inclinometers, and tiltmeters, if installed in the future by the PVMMD.  Monitoring and repair of slopes and creek banks for erosion, landslide, and related slope instability.

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 Maintenance of gravel-surfaced maintenance roads on PVMMD-owned parcels.  Maintenance of gates, fencing, and signage within the PVMMD-owned parcels.  Repair of gravel-surfaced maintenance roads on City-owned parcels (APNs 0167-864-030, 0167-856-080, 0167-841-160, and 0167-951-560) solely to the extent the maintenance roads are damaged by the use of PVMMD equipment on the roadways.  Vegetation control for fire suppression on PVMMD-owned parcels.  General maintenance including litter and graffiti removal on PVMMD-owned parcels.

5. Preparation of annual PVMMD budgets for approval by the PVMMD Board of Directors.

V. DESCRIPTION OF THE IMPROVEMENTS MAINTAINED BY

THE PVMMD

The PVMMD-maintained improvements are described in the Plan of Control. In general, these improvements include drainage systems, including concrete-lined drainage ditches in developed areas and PVMMD-owned parcels; storm drain inlets and outlets on PVMMD-owned parcels; subdrains and outlets; sedimentation basins, and deflection walls.

VI. ASSESSMENT METHOD AND BENEFIT

The PVMMD-maintained improvements described in Section IV are distributed within the PVMMD boundaries. Implementation and protection of these improvements provide a special benefit to all real property assessed within the PVMMD. The improvements and responsibilities listed in Section IV and the adopted Plan of Control provide specific benefits to the properties within the PVMMD Area, and the improvements are constructed for the benefit of those assessed and not the general public. The subject parcels are only being assessed for the reasonable costs of the proportional specific benefits conferred on the parcels.

A. Special Benefit and Proportionality

The improvements described in this document will confer some, or all, of the following special benefits to the assessed parcels within the PVMMD.

1. Protection from slope instability

2. Protection from erosion due to uncontrolled surface water

3. Protection of water quality

4. Protection from wild land fires due to unmanaged vegetation

Construction of the PVMMD-maintained improvements and Plan of Control responsibilities are concentrated within the PVMMD-owned parcels and were a requirement to allow for development of Areas “I”, “K”, and “L”; therefore, the maintenance and repair of these improvements and lands are a special benefit to all residential parcels within the District.

Residential properties not located at or near the toe of the PVMMD-owned parcel slopes listed on Table VI-1, have a lesser slope protection benefit; therefore, they receive a diminished Packet Page 79 of 839Attachment 3 Page 18 of 39

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special benefit and assessments are reduced accordingly. The proportion of benefit with respect to each of these categories is presented below in the assessment allocation formula.

TABLE VI-1: PVMMD-owned Parcels
ASSESSOR’S PARCEL

NUMBER (APN) PARCEL LABEL SUBDIVISION NUMBER AREA (ACRES) 0167-080-050 51.66
0167-080-170 33.65
0167-080-210 E 81-SD-1 6.02
0167-951-570 I 91-SD-19 0.94

B. Assessment Method

To allocate assessment in proportion to special benefit conferred on assessed parcels/units, a formula has been derived that estimates the special benefit conveyed by the project. The formula includes several factors, which are weighted based on their relative effect on special benefit. All parcels benefit from the monitoring, maintenance, and replacement of PVMMD-maintained improvements and mitigation of geologic hazards to provide continued transportation access, access to amenities, and reduction of the potential property devaluation that could occur in the event of mobilization and manifestation of geologic hazards within the PVMMD. Special benefit is derived considering the following factors, and weighting has been applied to each factor to note its relative importance as compared to other factors. In addition, including a respective parcel’s frontage along the toe of the PVMMD-owned slopes, we applied our professional judgment to the factor values regarding the relative efficacy of protective devices and projections of the effects of the Project.




i = Assessment at Parcel i
B = Total annual assessment-based revenue required to support the GHAD operating budget Mi = Monitoring, Maintenance, and Repair Assessment Factor at Parcel i Ri = Slope Mitigation Factor at Parcel i
Gi = Geologic Hazard Factor at Parcel i
P = PVMMD Target Reserve
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AD = Area within a Development
XD = No. of Parcels/Residential Units within Development AM = Maximum Average Area per Residential Parcel/Unit within a Development HD = Average Habitable Square Footage per Residence within a Development HM = Maximum Average Habitable Square Footage per Residence within a Development U = Parcel/Unit Area Factor
H = Habitable Square Foot Factor
XS = No. of Parcels/Residential Units adjacent to the base of an GHAD-owned or City-owned slope within a Development
SF = Length of Slope Frontage within a Development
= Summation Length of Slope Frontage Parcel i for Parcels i to n

 Monitoring, Maintenance, and Repair Siting – As discussed, the PVMMD-maintained improvements and Plan of Control responsibilities were a requirement to allow for development of Areas “I”, “K”, and “L”; therefore, the maintenance and repair of these improvements and lands are a special benefit to all residential parcels within the District.

The special benefit is conveyed to each parcel based the ratio of the average units per acre for an individual residential unit within each of the developments, weighted at 80 percent. A secondary factor (20 percent) was applied to account for the average habitable square footage ratio of residential units within each of the developments.

 Slope Mitigation Siting – Certain parcels at or near the toe of the PVMMD-owned slopes receive a slope instability mitigation special benefit beyond what is received by other residential parcels within the PVMMD. The slope-proximity-related geologic hazards include potential future instability of the natural and graded slopes, large retaining walls, and failure of the PVMMD slope mitigation improvements (sedimentation basins, deflection walls, berms, spillways, and stormwater improvements). The special benefit is calculated by determining the average lineal feet of PVMMD-owned/City parcel frontage per residential unit within each of the developments. For the additional special benefit, the ratio is applied to an amount of 75 percent of the target reserve value.

 Geologic Hazard Siting – All residences within the PVMMD receive a geologic hazard benefit. The geologic hazards included in this category include, but are not limited to, slope instability of intra development slopes and retaining walls, erosion, and seismically induced ground deformation. The special benefit is calculated in the same manner as the Monitoring, Maintenance, and Repair Factor. For the additional special benefit, the ratio is applied to an amount equal to 25 percent of the target reserve value.

 Parcel/Unit Area Ratio – Is the area within each individual development divided by the number of residential parcels/units, then the quotient is divided by the maximum area per residential parcel/unit.

 Habitable Square Foot Ratio – Is the average habitable area per parcel/unit in a development divided by the development with the maximum habitable area per residential unit.

The weighted values described above have been computed to reflect the relative importance of each factor in the judgment of the PVMMD manager and assessment engineer (ENGEO), then the resulting ratios of the total assessment are assigned to each parcel/unit on a pro-rata basis.

An assessment level is determined for each parcel based on these factors. In overview, a Packet Page 81 of 839Attachment 3 Page 20 of 39

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large-area parcel/unit located at or near the base of the PVMMD-owned parcels/units will derive the greatest special benefit and, therefore, is assessed the largest amount. A small-area parcel/unit located away from the vicinity of the PVMMD-owned parcels receives the least special benefit and is therefore assessed the smallest amount. Other parcels/units will range between these extremes.

TABLE VI-2: Assessment Ratio per Development Area and Residential Product Type

DEVELOPMENT
AREA

DEVELOPMENT

NAME PRODUCT TYPE ASSESSMENT
RATIO
NUMBER

OF UNITS
I The Ridge Villas -Apartments 0.41 50
I The Ridge Cottages 0.42 20
K The Estates Single-Family Residences
(Low Density) 1.0 150
L Paradise 360 Single-Family Residences
(Medium Density) 0.51 68

In addition to the special benefit ratio identified in Table VI-2, certain parcels at or near the toe of the PVMMD-owned slopes receive a slope instability mitigation special benefit beyond what is received by other residential parcels within the PVMMD (“Slope Mitigation Parcels/Units”). The slope instability assessment ratio shown on Table VI-3 is determined by dividing the lineal feet of PVMMD-owned parcel frontage by the number of residential units within each of the developments.

TABLE VI-3: Slope Instability Assessment Ratio per Development Area and Residential Product Type

DEVELOPMENT
AREA

DEVELOPMENT

NAME PRODUCT TYPE SLOPE INSTABILITY

ASSESSMENT RATIO
NUMBER

OF UNITS
I The Ridge Villas -Apartments 0.35 20
I The Ridge Cottages 0.35 6
K The Estates Single-Family Residences
(Low Density) 1.0 26
L Paradise 360 Single-Family Residences
(Medium Density) 0.41 10

VII. ASSESSMENT LIMIT – BUDGET

The purpose of this Engineer’s Report is to establish the assessment level and the apportionment of the assessment within the PVMMD as required under Proposition 218. The annual budget in each subsequent fiscal year will apprise the PVMMD Board of Directors of the estimated budget for the upcoming year.

A financial analysis was performed to provide a framework for an operating budget for the ongoing abatement, mitigation, prevention, and control of geologic hazards within the PVMMD Annexation Area. In preparation of the budget, several factors were considered including:

1. Site geology

2. Remedial grading

3. Proximity of geologic hazards to proposed residences

4. Improvements and structures

5. Site access considerations

6. Elements requiring routine maintenance, including, but not limited to:
 Surface drainage facilities
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 Graded slopes
 Sedimentation basins and deflection wall
 Fire breaks

Based on the estimated expenses for ongoing operations and allowing for larger (approximately $270,000) geologic events at 20-year intervals and maintenance of a reserve of $1,570,000 by 2051 (Fiscal Year 2022/2023 dollars), a budget was prepared for the purpose of estimating FY 2022/23 assessment levels (Exhibit B). Based on a review of the potential future allocation of the reserve funds, 75 percent was allocated to be a special benefit conferred on the Slope Mitigation Parcels and 25 percent was allocated to other geologic hazard abatement efforts within all of the assessed parcels (Figure 1).

The engineer recommends an annual assessment for the PVMMD as shown on Table VII-1 in Fiscal Year 2022/2023 dollars). An assessment roll showing the proposed FY 2022/23 assessment limit for each of the parcels/units within the PVMMD is attached (Exhibit C). The proposed initial assessment level will be automatically adjusted annually on June 30 to reflect the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index for All Urban Consumers.

TABLE VII-1: Recommended Annual Assessment for Fiscal Year 2022/23

DEVELOPMENT
AREA

DEVELOPMENT
NAME PRODUCT TYPE FY 2022/23

ASSESSMENT

NUMBER OF
UNITS
I The Ridge Villas Apartments $146 30
I The Ridge Villas Apartments (Slope) $470 20
I The Ridge Cottages $182 14
I The Ridge Cottages (Slope) $474 6
K Estates Single-Family Residences $357 124
K Estates Single-Family Residences
(Slope) $1,282 26
L Paradise 360 Single-Family Residences $182 58
L Paradise 360 Single-Family Residences
(Slope) $520 10

VIII. OWNER RESPONSIBILITIES

Northern California Retired Officers Community (“Owner”) is responsible for managing and maintaining PVMMD Area “I” until the PVMMD accepts responsibility for the PVMMD-maintained improvements as set forth in the Plan of Control. In addition, the Owner is responsible for funding any necessary PVMMD functions or business undertaken for the PVMMD within Area “I” that the PVMMD Officers or Board of Directors determine are necessary before the PVMMD accepts the PVMMD Improvements. If the Owner fails to fund all or a portion of these costs, the costs shall be covered by the funds generated by and for the PVMMD (i.e., through the assessment), and the Owner shall be required to reimburse the PVMMD for such costs before the PVMMD can accept monitoring and maintenance responsibilities for the PVMMD Improvements.

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EXHIBIT A

EXHIBIT 1 – Plat
EXHIBIT 2 – Legal Description
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EXHIBIT B

BUDGET – July 6, 2022
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5698.002.021
July 6, 2022

Paradise Valley Maintenance and Monitoring District

Budget – July 6, 2022

ASSUMPTIONS

Total No. of Residential Units - Actual 288
Equivalent Assessment Units 214
Equivalent Assessment Units (Slope) 39.25
Annual Assessment Limit per Residential Unit (FY 2022/2023) Table VII-1 Annual Adjustment in Assessment (estimated) 2.5%
Inflation (estimated) 2.5%
Investment Earnings (estimated) 1.5%
Frequency of Large-Scale Repair (years) 20
Cost of Large-Scale Repair (current $) $200,000

ESTIMATED ANNUAL EXPENSES IN 2022/23 DOLLARS

Administration (Manager, Treasurer, Clerk, and Legal Counsel) $19,850 Outside Administration Services, Membership, and Insurance $23,197 Monitoring Activities $9,000
Maintenance and Operation $36,470
Capital Improvements $9,492
Major Repair (Annualized) $10,000

TOTAL

$108,009
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EXHIBIT C

ASSESSMENT ROLL – FISCAL YEAR 2022/23
www.engeo.com
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5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 80 5 - - $-
167 80 17 - - $-
167 80 21 Parcel E $-
167 80 22 6000 Patriot Plaza $- Clubhouse
167 80 22 6001 Patriot Plaza $- Amenities
167 8 22 6002 United Circle $182.00
167 8 22 6003 United Circle $182.00
167 8 22 6004 United Circle $182.00
167 8 22 6005 Honor Place $474.00
167 8 22 6006 Honor Place $474.00
167 8 22 6100 United Circle $4,700.00 6101 - 6110
167 8 22 6200 United Circle $4,700.00 6210 - 6210
167 8 22 6211 United Circle $474.00
167 8 22 6212 United Circle $474.00
167 8 22 6213 United Circle $474.00
167 8 22 6214 United Circle $474.00
167 8 22 6215 United Circle $182.00
167 8 22 6216 United Circle $182.00
167 8 22 6217 United Circle $182.00
167 8 22 6218 United Circle $182.00
167 8 22 6219 United Circle $182.00
167 8 22 6220 United Circle $182.00
167 8 22 6221 Pride Lane $- Environmental
Center
167 8 22 6222 Allegiance Court $182.00
167 8 22 6223 Allegiance Court $182.00
167 8 22 6224 Allegiance Court $182.00
167 8 22 6225 Allegiance Court $182.00
167 8 22 6226 Allegiance Court $182.00
167 8 22 6300 United Circle $- Classroom
167 8 22 6400 United Circle $1,460.00 6401 - 6410
167 8 22 6500 United Circle $1,460.00 6501 - 6510
167 8 22 6600 United Circle $1,460.00 6601 - 6610
167 841 1 1408 Couples Circle $1,282.00
167 841 2 1404 Couples Circle $1,282.00
167 841 3 1400 Couples Circle $1,282.00
167 841 4 1396 Couples Circle $1,282.00
167 841 5 1392 Couples Circle $1,282.00
167 841 6 1388 Couples Circle $1,282.00
167 841 7 1384 Couples Circle $1,282.00
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BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 841 8 1380 Couples Circle $1,282.00
167 841 9 1376 Couples Circle $1,282.00
167 841 10 1372 Couples Circle $1,282.00
167 841 11 1368 Couples Circle $1,282.00
167 841 12 1364 Couples Circle $1,282.00
167 841 13 1360 Couples Circle $1,282.00
167 841 14 1356 Couples Circle $1,282.00
167 841 15 1352 Couples Circle $1,282.00
167 841 16 Parcel B $357.00
167 841 17 4921 Couples Court $1,282.00
167 841 18 4917 Couples Court $357.00
167 841 19 4913 Couples Court $357.00
167 841 20 4909 Couples Court $357.00
167 841 21 4905 Couples Court $357.00
167 841 22 4901 Couples Court $357.00
167 842 1 1359 Couples Circle $357.00
167 842 2 1363 Couples Circle $357.00
167 842 3 1367 Couples Circle $357.00
167 842 4 1371 Couples Circle $357.00
167 842 5 1375 Couples Circle $357.00
167 842 6 1379 Couples Circle $357.00
167 842 7 1383 Couples Circle $357.00
167 842 8 1387 Couples Circle $357.00
167 842 9 1391 Couples Circle $357.00
167 842 10 1395 Couples Circle $357.00
167 842 11 1399 Couples Circle $357.00
167 842 12 1403 Couples Circle $357.00
167 843 1 1394 Stewart Drive $357.00
167 843 2 1390 Stewart Drive $357.00
167 843 3 1386 Stewart Drive $357.00
167 843 4 1382 Stewart Drive $357.00
167 843 5 1378 Stewart Drive $357.00
167 843 6 1374 Stewart Drive $357.00
167 843 7 1370 Stewart Drive $357.00
167 843 8 1366 Stewart Drive $357.00
167 843 9 1362 Stewart Court $357.00
167 843 10 1358 Stewart Court $357.00
167 843 11 1354 Stewart Court $357.00
167 843 12 1350 Stewart Court $357.00
167 851 1 4845 Duval Street $357.00
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BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 851 2 4841 Duval Street $357.00
167 851 3 4837 Duval Street $357.00
167 851 4 4833 Duval Street $357.00
167 851 5 4829 Duval Street $357.00
167 851 6 4825 Duval Street $357.00
167 851 7 4821 Duval Street $357.00
167 851 8 4817 Duval Street $357.00
167 851 9 4813 Duval Street $357.00
167 852 1 1415 Thunderbird Court $357.00
167 852 2 1419 Thunderbird Court $357.00
167 852 3 1422 Thunderbird Court $357.00
167 852 4 1418 Thunderbird Court $357.00
167 852 5 4816 Duval Street $357.00
167 852 6 4820 Duval Street $357.00
167 852 7 4824 Duval Street $357.00
167 852 8 1413 Jones Court $357.00
167 852 9 1417 Jones Court $357.00
167 852 10 1424 Jones Court $357.00
167 852 11 1420 Jones Court $357.00
167 852 12 1428 Duval Street $357.00
167 852 13 1432 Duval Street $357.00
167 852 14 1436 Duval Street $357.00
167 852 15 1440 Duval Street $357.00
167 852 16 1381 Stewart Drive $357.00
167 852 17 1385 Stewart Drive $357.00
167 852 18 1389 Stewart Drive $357.00
167 852 19 1393 Stewart Drive $357.00
167 852 20 1397 Stewart Drive $357.00
167 852 21 1401 Stewart Drive $357.00
167 852 22 1405 Stewart Drive $357.00
167 852 23 1409 Stewart Drive $357.00
167 852 24 1413 Stewart Drive $357.00
167 852 25 1417 Stewart Drive $357.00
167 852 26 1421 Stewart Drive $357.00
167 853 1 1414 Stewart Drive $357.00
167 853 2 1410 Stewart Drive $357.00
167 853 3 1406 Stewart Drive $357.00
167 853 4 1402 Stewart Drive $357.00
167 853 5 1398 Stewart Drive $357.00
167 854 1 1422 Stewart Drive $357.00
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BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 854 2 1418 Stewart Drive $357.00
167 855 1 1407 Couples Circle $357.00
167 855 2 1411 Couples Circle $357.00
167 855 3 1415 Couples Circle $357.00
167 855 4 1419 Couples Circle $357.00
167 855 5 1423 Couples Circle $357.00
167 855 6 1427 Couples Circle $357.00
167 855 7 1431 Couples Circle $357.00
167 856 1 1436 Couples Circle $1,282.00
167 856 2 1432 Couples Circle $1,282.00
167 856 3 1428 Couples Circle $1,282.00
167 856 4 1424 Couples Circle $1,282.00
167 856 5 1420 Couples Circle $1,282.00
167 856 6 1416 Couples Circle $1,282.00
167 856 7 1412 Couples Circle $1,282.00
167 856 8 Parcel B $-
167 861 1 4809 Duval Street $357.00
167 861 2 4805 Duval Street $357.00
167 861 3 4801 Duval Street $357.00
167 861 4 4797 Duval Street $357.00
167 861 5 4793 Duval Street $357.00
167 861 6 Parcel D $-
167 861 7 1401 Annandale Drive $357.00
167 861 8 1405 Annandale Drive $357.00
167 861 9 1409 Annandale Drive $357.00
167 861 10 1413 Annandale Drive $357.00
167 861 11 1417 Annandale Drive $357.00
167 861 12 1421 Annandale Drive $357.00
167 861 13 1425 Annandale Drive $357.00
167 861 14 1429 Annandale Drive $357.00
167 861 15 1433 Annandale Court $357.00
167 861 16 1437 Annandale Court $357.00
167 861 17 1441 Annandale Court $357.00
167 861 18 1445 Annandale Court $357.00
167 861 19 1449 Annandale Court $357.00
167 861 20 1453 Annandale Court $357.00
167 861 21 1446 Annandale Court $357.00
167 861 22 1442 Annandale Court $357.00
167 861 23 1438 Annandale Court $357.00
167 861 24 1434 Stewart Drive $357.00
Packet Page 97 of 839Attachment 3 Page 36 of 39

5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 861 25 1430 Stewart Drive $357.00
167 861 26 1426 Stewart Drive $357.00
167 862 1 1425 Annandale Court $357.00
167 862 2 1429 Annandale Court $357.00
167 862 3 1433 Annandale Court $357.00
167 862 4 1437 Annandale Court $357.00
167 862 5 4800 Chesapeake Court $357.00
167 862 6 4804 Chesapeake Court $357.00
167 862 7 4808 Chesapeake Court $357.00
167 862 8 4805 Chesapeake Court $357.00
167 862 9 1410 Annandale Drive $357.00
167 862 10 1406 Annandale Drive $357.00
167 862 11 1402 Annandale Drive $357.00
167 862 12 4804 Duval Street $357.00
167 862 13 4808 Duval Street $357.00
167 862 14 4812 Duval Street $357.00
167 862 15 1411 Thunderbird Court $357.00
167 863 1 1435 Couples Circle $357.00
167 863 2 1439 Couples Circle $357.00
167 863 3 1443 Couples Circle $357.00
167 863 4 1447 Couples Circle $357.00
167 863 5 1451 Couples Circle $357.00
167 864 1 1456 Couples Circle $357.00
167 864 2 1452 Couples Circle $357.00
167 864 3 Parcel B $-
167 864 4 1444 Couples Circle $1,282.00
167 864 5 1440 Couples Circle $1,282.00
167 951 1 1427 Tahiti Drive $182.00
167 951 2 4431 Tahiti Drive $182.00
167 951 3 4435 Tahiti Drive $182.00
167 951 4 Parcel C $-
167 951 5 4443 Tahiti Drive $182.00
167 951 6 4447 Tahiti Drive $182.00
167 951 7 4451 Tahiti Drive $182.00
167 951 8 4455 Tahiti Drive $182.00
167 951 9 4459 Tahiti Drive $182.00
167 951 10 4463 Tahiti Drive $182.00
167 951 11 4467 Tahiti Drive $182.00
167 951 12 4471 Tahiti Drive $182.00
167 951 13 4475 Tahiti Drive $182.00
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5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 951 14 4479 Tahiti Drive $182.00
167 951 15 4483 Tahiti Court $182.00
167 951 16 4487 Tahiti Court $182.00
167 951 17 Parcel B $-
167 951 18 Parcel A $-
167 951 19 4500 Tahiti Court $520.00
167 951 20 4496 Tahiti Court $520.00
167 951 21 4492 Tahiti Court $520.00
167 951 22 4488 Tahiti Court $520.00
167 951 23 4484 Tahiti Court $520.00
167 951 24 Parcel G $-
167 951 25 4476 Bahama Way $520.00
167 951 26 4472 Bahama Way $520.00
167 951 27 4468 Bahama Way $182.00
167 951 28 4464 Bahama Way $182.00
167 951 29 4460 Bahama Way $182.00
167 951 30 4456 Bahama Way $182.00
167 951 31 4452 Bahama Way $182.00
167 951 32 4448 Bahama Way $182.00
167 951 33 4444 Bahama Way $182.00
167 951 34 4440 Bahama Way $182.00
167 951 35 4443 Cancun Court $182.00
167 951 36 4447 Cancun Court $182.00
167 951 37 4451 Cancun Court $182.00
167 951 38 4455 Cancun Court $182.00
167 951 39 4459 Cancun Court $182.00
167 951 40 4463 Cancun Court $182.00
167 951 41 4467 Cancun Court $182.00
167 951 42 4471 Cancun Court $520.00
167 951 43 4464 Cancun Court $520.00
167 951 44 4460 Cancun Court $520.00
167 951 45 4456 Cancun Court $182.00
167 951 46 4452 Cancun Court $520.00
167 951 47 4448 Cancun Court $182.00
167 951 48 4444 Cancun Court $182.00
167 951 49 Parcel F $-
167 951 50 4417 Cancun Drive $182.00
167 951 51 4421 Cancun Drive $182.00
167 951 52 4425 Cancun Drive $182.00
167 951 53 4429 Cancun Drive $182.00
Packet Page 99 of 839Attachment 3 Page 38 of 39

5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 951 54 Parcel E $-
167 951 55 Parcel D $-
167 951 56 Parcel J $-
167 951 57 Parcel I $-
167 952 1 4440 Tahiti Drive $182.00
167 952 2 4444 Tahiti Drive $182.00
167 952 3 4448 Tahiti Drive $182.00
167 952 4 4452 Tahiti Drive $182.00
167 952 5 4456 Tahiti Drive $182.00
167 952 6 4460 Tahiti Drive $182.00
167 952 7 4464 Tahiti Drive $182.00
167 952 8 4468 Tahiti Drive $182.00
167 952 9 4472 Tahiti Drive $182.00
167 952 10 4476 Tahiti Drive $182.00
167 952 11 Parcel H $-
167 952 12 4475 Bahama Way $182.00
167 952 13 4471 Bahama Way $182.00
167 952 14 4467 Bahama Way $182.00
167 952 15 4463 Bahama Way $182.00
167 952 16 4459 Bahama Way $182.00
167 952 17 4455 Bahama Way $182.00
167 952 18 4451 Bahama Way $182.00
167 952 19 4447 Bahama Way $182.00
167 952 20 4443 Bahama Way $182.00
167 952 21 4441 Bahama Way $182.00
$112,528.00
Packet Page 100 of 839Attachment 3 Page 39 of 39

Agenda Item No: 6.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023128 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Restoration Family Counseling for Peer Support and Counseling Services RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield entered into a consultant services agreement with Restoration Family Counseling (RFC) in July 2022 which expires June 30, 2023. The proposed resolution approves an agreement with expanded scope and a threeyear term.

DISCUSSION
The original agreement authorized counseling services for employees of the Fairfield Police Department. The proposed agreement expands those services by increasing the number of guaranteed monthly clinical hours from 10 to 30 and adds integral peer support services which includes critical incident stress debriefings, quarterly peer support training and semiannual spousal support group training.

Since entering into the original agreement, officers have been increasingly using the benefit. This increase in clinical services could be linked to two officerinvolved shootings, multiple fatal traffic collisions involving young children, and increased awareness of the benefits of mental health counseling. Hours needed beyond the original agreement allotment of 10 hours were not guaranteed, causing the appointments to require a significant wait for schedule openings thus causing delay for staff in need.

Additionally, the Fairfield Police Department contracted with Psychological Services Group for peer support services. The department is ending the Psychological Services Group contract at the end of fiscal year (FY) 2023 due to limited staff interest.

FINANCIAL IMPACT
Packet Page 101 of 839

Agenda Item No: 6.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023128 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Professional Services Agreement Between the City of Fairfieldand Restoration Family Counseling for Peer Support and Counseling ServicesRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield entered into a consultant services agreement with Restoration Family Counseling(RFC) in July 2022 which expires June 30, 2023. The proposed resolution approves an agreement withexpanded scope and a threeyear term.DISCUSSIONThe original agreement authorized counseling services for employees of the Fairfield PoliceDepartment. The proposed agreement expands those services by increasing the number of guaranteedmonthly clinical hours from 10 to 30 and adds integral peer support services which includes criticalincident stress debriefings, quarterly peer support training and semiannual spousal support grouptraining.Since entering into the original agreement, officers have been increasingly using the benefit. Thisincrease in clinical services could be linked to two officerinvolved shootings, multiple fatal trafficcollisions involving young children, and increased awareness of the benefits of mental healthcounseling. Hours needed beyond the original agreement allotment of 10 hours were not guaranteed,causing the appointments to require a significant wait for schedule openings thus causing delay for staffin need.Additionally, the Fairfield Police Department contracted with Psychological Services Group for peersupport services. The department is ending the Psychological Services Group contract at the end offiscal year (FY) 2023 due to limited staff interest.

FINANCIAL IMPACT
The total contract price for services shall not exceed $300,000 through FY 2026. Funds for services are budgeted in the General Fund for the Police Department (Fund 101, Division and Responsibility Code 50101, and General Code 8441).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
City Council may choose to not approve the proposed resolution which would result in the Police Department not having the muchneeded support for its police officers.

STAFF CONTACT
Matthew Bloesch, Police Captain
(707) 4287513
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Collins, Brad Approved 5/16/2023 7:29 PM
Marshall, Dan Approved 5/22/2023 11:31 AM
Bloesch, Matt Approved 5/18/2023 12:56 PM
Beavers, Esther Approved 5/22/2023 2:16 PM
Beavers, Esther Approved 5/22/2023 2:18 PM
Packet Page 102 of 839

CITY OF FAIRFIELD

RESOLUTION NO. 2023-128

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF

FAIRFIELD AND RESTORATION FAMILY COUNSELING FOR PEER SUPPORT AND COUNSELING

SERVICES

WHEREAS, the Fairfield Police Department acknowledges law enforcement to be a high-stress profession and recognizes the importance of having additional resources available to personnel ; and

WHEREAS, Restoration Family Counseling (RFC) provides fully customized wellness services specifically designed for high-stress professionals and their families to visit on an as-needed basis and resources in times of distress; and

WHEREAS, RFC provides integral peer support services, including debriefings and trainings; and

WHEREAS, the City of Fairfield entered into an agreement with RFC in 2022 for a one-year term, expiring June 30, 2023; and

WHEREAS, entering into an agreement with RFC will ensure the continuity of services; and

WHEREAS, both the City of Fairfield and RFC wish to enter into a 3-year agreement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby approves the agreement between the City and RFC for a not- to-exceed amount of $300,000.

Section 2. The city manager is authorized to execute the above-mentioned agreement.

PASSED AND ADOPTED this 6th day of June, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
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Agenda Item No: 7.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023129 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Quitclaim Deed Releasing the City’s Interest in Land Located at the Southeast Corner of Heath and Peach Tree Drives (APN: 0034050320) Conveyed to the City by Document Recorded as 200800038384, Solano County Records RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield received fee title for a portion of land on Assessor’s Parcel Number (APN): 0034 050320, located at the southeast corner of Heath Drive and Peach Tree Drive, intending to construct improvements adding a northbound rightturn lane from Heath Drive onto Peach Tree Drive. The dedicated rightturn lane is no longer required, and the property owner wants to retain this portion of land for development. The recommended action authorizes the city manager to quitclaim this land.

DISCUSSION
On April 14, 2023, Archway Recovery Services, Inc. met with City staff regarding a preliminary proposal to build a recovery unit on land owned by the St. Stephen Christian Methodist Episcopal Church (Church) at 2301 North Union Avenue. During the meeting, a Condition of Title Guarantee was submitted to the City, which disclosed that a small portion of the parcel at the southeast corner of Heath Drive and Peach Tree Drive was conveyed from the Church to the City in 2008. The intended use of this parcel was to create a rightturn pocket lane from Heath Drive to Peach Tree Drive.

After acquisition of this parcel, the City traffic engineer determined that installation of a rightturn lane would encourage vehicles heading north on Heath Drive towards Air Base Parkway to speed, and that it would create unsafe conditions for pedestrians trying to cross Peach Tree Drive. The City has no intention of utilizing this land and should remove it from its inventory. Adoption of the attached resolution will enable the city manager to execute the quitclaim deed to relinquish any right, title, or interest in the land back to the Church, the adjacent property owner. Staff supports approval of this resolution.

FINANCIAL IMPACT
Packet Page 116 of 839

Agenda Item No: 7.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023129 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Quitclaim Deed Releasing the City’s Interest in Land Located atthe Southeast Corner of Heath and Peach Tree Drives (APN: 0034050320) Conveyedto the City by Document Recorded as 200800038384, Solano County RecordsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield received fee title for a portion of land on Assessor’s Parcel Number (APN): 0034050320, located at the southeast corner of Heath Drive and Peach Tree Drive, intending to constructimprovements adding a northbound rightturn lane from Heath Drive onto Peach Tree Drive. Thededicated rightturn lane is no longer required, and the property owner wants to retain this portion ofland for development. The recommended action authorizes the city manager to quitclaim this land.DISCUSSIONOn April 14, 2023, Archway Recovery Services, Inc. met with City staff regarding a preliminary proposalto build a recovery unit on land owned by the St. Stephen Christian Methodist Episcopal Church(Church) at 2301 North Union Avenue. During the meeting, a Condition of Title Guarantee wassubmitted to the City, which disclosed that a small portion of the parcel at the southeast corner of HeathDrive and Peach Tree Drive was conveyed from the Church to the City in 2008. The intended use of thisparcel was to create a rightturn pocket lane from Heath Drive to Peach Tree Drive. After acquisition of this parcel, the City traffic engineer determined that installation of a rightturn lanewould encourage vehicles heading north on Heath Drive towards Air Base Parkway to speed, and that itwould create unsafe conditions for pedestrians trying to cross Peach Tree Drive. The City has nointention of utilizing this land and should remove it from its inventory. Adoption of the attached resolutionwill enable the city manager to execute the quitclaim deed to relinquish any right, title, or interest in theland back to the Church, the adjacent property owner. Staff supports approval of this resolution.

FINANCIAL IMPACT
All costs associated with this transaction will be paid for by the developer, Archway Recovery Services, Inc.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, approval may be postponed until the questions are addressed.

STAFF CONTACT
Trisha Curran, Senior Engineering Technician
(707) 4287471
[email protected]
COORDINATED WITH
ATTACHMENTS:

Description
Proposed Resolution
Quitclaim Deed
Quitclaim Exhibit
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/22/2023 1:40 PM
Kaushal, Paul Approved 5/22/2023 2:49 PM
Beavers, Esther Approved 5/23/2023 11:24 AM
Beavers, Esther Approved 5/23/2023 11:24 AM
Packet Page 117 of 839

CITY OF FAIRFIELD

RESOLUTION NO. 2023-129

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE A QUITCLAIM DEED RELEASING THE CITY’S INTEREST IN LAND LOCATED AT THE SOUTHEAST CORNER OF HEATH AND PEACH TREE DRIVES (APN: 0034-050- 320) CONVEYED TO THE CITY BY DOCUMENT RECORDED AS 200800038384, SOLANO COUNTY

RECORDS

WHEREAS, the City of Fairfield owns a fee title interest in the parcel of land described in the Deed from St. Stephen Christian Methodist Episcopal Church, a California Non-Profit Religious Corporation, to the City of Fairfield, a California municipal corporation, recorded May 13, 2008, as Document No. 200800038384, Solano County Records (Property); and

WHEREAS, the City of Fairfield now wishes to terminate its interest in the Property.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council finds and determines that the recitals contained herein are true and correct.

Section2. The council hereby approves the quitclaim deed, in the form attached hereto as Exhibit A, and authorizes the city manager to execute the easement deed and cause it to be recorded.

Section 3. The city clerk is hereby authorized and directed to record said quitclaim deed in the Office of the County Recorder of Solano County.

PASSED AND ADOPTED this 6th day of June 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
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Heath DrivePeach Tree Drive
APN: 0034-050-320
N
To Be Quitclaimed
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Agenda Item No: 8.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023130 of the City Council of the City of Fairfield Accepting the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project as Complete RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution accepts the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project as complete.

DISCUSSION
On August 16, 2022, the City adopted Resolution No. 2022207, approving a contract with All About Building, Inc. for the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project (Project). The Project entailed tenant upgrades required at two fire stations to accommodate the current and future operational and staffing needs of the Fire Department. The Project was completed on April 4, 2023.

The construction authorization for the Project was approved for $313,220. This amount included a total bid of $261,000 and a 20% contingency of $52,220. The final cost for the Project was $267,245.72, which is approximately 14.7% below the amount authorized for construction.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary background information.

Packet Page 129 of 839

Agenda Item No: 8.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023130 of the City Council of the City of Fairfield Accepting the FireStation 35 – Alterations and Fire Station 40 – Door Replacement Project as CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of this resolution accepts the Fire Station 35 – Alterations and Fire Station 40 – DoorReplacement Project as complete.DISCUSSIONOn August 16, 2022, the City adopted Resolution No. 2022207, approving a contract with All AboutBuilding, Inc. for the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project(Project). The Project entailed tenant upgrades required at two fire stations to accommodate the currentand future operational and staffing needs of the Fire Department. The Project was completed on April 4,2023. The construction authorization for the Project was approved for $313,220. This amount included a totalbid of $261,000 and a 20% contingency of $52,220. The final cost for the Project was $267,245.72,which is approximately 14.7% below the amount authorized for construction.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTION If the council has any questions, acceptance may be delayed so that staff may provide the necessary background information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 4287478
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/22/2023 12:52 PM
Kaushal, Paul Approved 5/22/2023 12:59 PM
Beavers, Esther Approved 5/22/2023 2:20 PM
Beavers, Esther Approved 5/22/2023 2:21 PM
Packet Page 130 of 839

CITY OF FAIRFIELD

RESOLUTION NO. 2023-130

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE FIRE STATION 35 – ALTERATIONS AND FIRE STATION 40 – DOOR REPLACEMENT PROJECT AS COMPLETE

WHEREAS, the city council approved a contract with All About Building, Inc., for the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project (Project) on August 16, 2022, by Resolution No. 2022-207; and

WHEREAS, All About Building, Inc. has completed the Project in accordance with the contract approved by council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield hereby accepts the Project as complete pursuant to the agreement between the City and All About Building, Inc. approved by council on August 16, 2022.

PASSED AND ADOPTED this 6th day of June, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

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Agenda Item No: 9.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023131 of the City Council of the City of Fairfield Accepting the Landscape Improvements for the Villages at Fairfield Village I – Unit 3 Subdivision as Complete
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolutions will accept the landscape improvements for the Villages at Fairfield Village I – Unit 3 Subdivision as complete.

DISCUSSION
Richmond America Homes of Maryland, Inc. has completed all the required landscape improvements at Villages at Fairfield Village I – Unit 3 in accordance with the landscape improvement agreement approved by City Council on April 3, 2018, by Resolution No. 201849.

Staff have inspected the landscape improvements and found them to be complete and in accordance with City standards and the requirements of landscape improvement agreements. The proposed resolutions accept the landscape improvements as being complete, except for the obligation of Richmond America Homes of Maryland, Inc. to repair or reconstruct defective work for a period of one year after final acceptance.

FINANCIAL IMPACT
Acceptance of the public improvements obligate the City to maintain the improvements. All interior landscaping is maintained by the various fronting property owners. The development area has annexed to the Community Facilities District (CFD) 20122 to provide funding for public safety services, open space operation and park maintenance; and the Lighting and Landscape Maintenance District (LLMD) #14 for the maintenance of the public lighting and landscaping within the Woodlake district boundary.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Packet Page 132 of 839

Agenda Item No: 9.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023131 of the City Council of the City of Fairfield Accepting theLandscape Improvements for the Villages at Fairfield Village I – Unit 3 Subdivision asCompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the resolutions will accept the landscape improvements for the Villages at FairfieldVillage I – Unit 3 Subdivision as complete.DISCUSSIONRichmond America Homes of Maryland, Inc. has completed all the required landscape improvements atVillages at Fairfield Village I – Unit 3 in accordance with the landscape improvement agreementapproved by City Council on April 3, 2018, by Resolution No. 201849. Staff have inspected the landscape improvements and found them to be complete and in accordancewith City standards and the requirements of landscape improvement agreements. The proposedresolutions accept the landscape improvements as being complete, except for the obligation ofRichmond America Homes of Maryland, Inc. to repair or reconstruct defective work for a period of oneyear after final acceptance. FINANCIAL IMPACTAcceptance of the public improvements obligate the City to maintain the improvements. All interiorlandscaping is maintained by the various fronting property owners. The development area has annexedto the Community Facilities District (CFD) 20122 to provide funding for public safety services, openspace operation and park maintenance; and the Lighting and Landscape Maintenance District (LLMD)#14 for the maintenance of the public lighting and landscaping within the Woodlake district boundary.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 4287478
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/23/2023 12:43 PM
Kaushal, Paul Approved 5/23/2023 3:19 PM
Beavers, Esther Approved 5/23/2023 6:25 PM
Beavers, Esther Approved 5/23/2023 6:25 PM
Packet Page 133 of 839

CITY OF FAIRFIELD

RESOLUTION NO. 2023-131

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE LANDSCAPE IMPROVEMENTS FOR THE VILLAGES AT FAIRFIELD VILLAGE I – UNIT 3 SUBDIVISION

AS COMPLETE

WHEREAS, the City Council approved a Landscape Improvement Agreement with Richmond American Homes of Maryland, Inc. for the required landscape improvements for Villages at Fairfield Village I – Unit 3 Subdivision on April 3, 2018, by Resolution No. 2018-49; and

WHEREAS, Richmond American Homes of Maryland, Inc. has completed all of the required improvements in accordance with the Landscape Improvement Agreement approved by council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield hereby accepts the landscape improvements as complete pursuant to the agreement between the City of Fairfield and Richmond American Homes of Maryland, Inc., approved by council on April 3, 2018.

PASSED AND ADOPTED this 6th day of June, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO / TONNESEN / VACCARO/ WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
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Agenda Item No: 10.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023132 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 3 to the Agreement Between the City of Fairfield and Innovate Mobility, LLC to Develop, Complete, and Implement a Comprehensive Operational Analysis of FAST Local and Paratransit Services RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Comprehensive Operational Analyses (COA) are utilized by transit agencies to evaluate current system operations, develop and implement a strategic plan outlining changes and initiatives needed to maximize service productivity, and ensure long term financial sustainability. The proposed Amendment No. 3 would allow the City to amend its consultant services agreement with Innovate Mobility, LLC (Innovate Mobility) to add additional tasks necessary to implement a multiyear COA of FAST for local and paratransit services in the City.

DISCUSSION
Transit agencies use a COA to complete a system evaluation and propose strategies designed to increase and sustain ridership, improve operational efficiency, and maximize available funding. City council approved FAST’s COA in September 2022 by Resolution No. 2022243, which will provide guidance on how and where to best utilize the limited transit funding over the next ten years in the City.

The council approved an agreement for consultant services with Innovate Mobility (Agreement) to assist FAST in completing and implementing its first COA through Resolution No. 2020224 on December 1, 2020. On September 21, 2021, the council approved Resolution No. 2021241 authorizing the execution of Amendment No. 2 for additional services, fees, and a time extension beyond the scope of the original Agreement in order to complete the necessary work associated with the project.

As part of implementing the COA, the City and Innovate Mobility have identified additional areas where further work is needed beyond the Agreement’s original scope of work. The expanded scope of work will include:

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Agenda Item No: 10.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023132 of the City Council of the City of Fairfield Authorizing the CityManager to Execute Amendment No. 3 to the Agreement Between the City of Fairfieldand Innovate Mobility, LLC to Develop, Complete, and Implement a ComprehensiveOperational Analysis of FAST Local and Paratransit ServicesRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEComprehensive Operational Analyses (COA) are utilized by transit agencies to evaluate current systemoperations, develop and implement a strategic plan outlining changes and initiatives needed tomaximize service productivity, and ensure long term financial sustainability. The proposed AmendmentNo. 3 would allow the City to amend its consultant services agreement with Innovate Mobility, LLC(Innovate Mobility) to add additional tasks necessary to implement a multiyear COA of FAST for localand paratransit services in the City.DISCUSSIONTransit agencies use a COA to complete a system evaluation and propose strategies designed toincrease and sustain ridership, improve operational efficiency, and maximize available funding. Citycouncil approved FAST’s COA in September 2022 by Resolution No. 2022243, which will provideguidance on how and where to best utilize the limited transit funding over the next ten years in the City. The council approved an agreement for consultant services with Innovate Mobility (Agreement) to assistFAST in completing and implementing its first COA through Resolution No. 2020224 on December 1,2020. On September 21, 2021, the council approved Resolution No. 2021241 authorizing theexecution of Amendment No. 2 for additional services, fees, and a time extension beyond the scope ofthe original Agreement in order to complete the necessary work associated with the project.As part of implementing the COA, the City and Innovate Mobility have identified additional areas where further work is needed beyond the Agreement’s original scope of work. The expanded scope of work will include:

Supporting the City in completing implementation of its COA through:

1. Ongoing service analysis

2. Capital program review

3. Grant writing

4. Analysis updates

5. Triennial review support

6. Title VI document update

7. DBE Program update

8. Contracting and procurement support
Providing technical support for microtransit service dispatch and management technology.

Providing ongoing support as needed to implement approved FAST COA strategies.

The amended scope of work would be completed for a nottoexceed amount of $250,000 plus a 20% management reserve of $50,000; and the term of the Agreement would be through June 30, 2025, or until the scope of work is completed.

FINANCIAL IMPACT
Total authorization for Amendment No. 3 to the Agreement would be $300,000 ($250,000 + a 20% management reserve of $50,000), which would increase the total Agreement to $832,610. Funds are budgeted in the Transportation Fund (Fund 451, Organization Code 45160503). There is no impact to the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve Amendment No. 3; however, FAST does not have sufficient staff resources to implement the approved COA and other reporting responsibilities without an outside consultant.

STAFF CONTACT
Diane Feinstein, Transportation Manager
(707) 4343808
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Proposed Amendment
Exhibit A
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 5/22/2023 7:46 PM
Beavers, Esther Approved 5/23/2023 11:26 AM
Beavers, Esther Approved 5/23/2023 11:26 AM
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CITY OF FAIRFIELD

RESOLUTION NO. 2023-132

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO THE AGREEMENT BETWEEN THE CITY OF

FAIRFIELD AND INNOVATE MOBILITY, LLC TO DEVELOP, COMPLETE, AND IMPLEMENT A

COMPREHENSIVE OPERATIONAL ANALYSIS OF FAST LOCAL AND PARATRANSIT SERVICES

WHEREAS, on December 1, 2020, the city council approved an agreement for consultant services between the City of Fairfield and Innovate Mobility, LLC; and

WHEREAS, the agreement provides consultant services to develop, complete, and implement a Comprehensive Operational Analysis (COA) of FAST local and paratransit services; and

WHEREAS, additional work is needed, beyond the original scope of work to implement the COA; and

WHEREAS, staff has reviewed the proposed scope of work by Innovate Mobility, LLC and determined that costs are fair and reasonab le; and

WHEREAS, Amendment No. 3 to the agreement will increase the total compensation by $250,000 to provide the additional scope of work.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute Amendment No. 3 to an agreement with Innovate Mobility, LLC for an amount not-to-exceed $250,000 for a total contract amount not-to-exceed $782,610.

Section 2. The public works director is hereby authorized to execute and administer amendments in an amount not-to-exceed $50,000.

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RES. NO. 2023-132

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PASSED AND ADOPTED this 6th day of June, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

______________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

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AMENDMENT NO. 3

AGREEMENT FOR CONSULTING SERVICES BETWEEN

CITY OF FAIRFIELD AND INNOVATE MOBILITY LLC

FOR CONSULTING WORK TO DEVELOP, COMPLETE, AND IMPLEMENT A COMPREHENSIVE

OPERATIONAL ANALYSIS OF FAST LOCAL AND PARATRANSIT SERVICES

This AMENDMENT No. 3 (hereinafter “AMENDMENT No. 3”) to the Agreement for Consulting Services (“ORIGINAL AGREEMENT”), dated December 7, 2020, is made and entered this ______ day of __________________, 2023, by and between the CITY OF FAIRFIELD, a municipal corporation (hereinafter “CITY”), and INNOVATE MOBILITY (hereinafter “CONSULTANT”).

WITNESSETH

WHEREAS, on December 7, 2020, the parties entered into the ORIGINAL AGREEMENT to develop, complete and implement a Comprehensive Operational Analysis of FAST local and paratransit services (“PROJECT”);

WHEREAS, on July 14, 2021, the parties executed AMENDMENT No. 1 for additional services, fees and time extension beyond the scope of the ORIGINAL AGREEMENT in order to complete the necessary work associated with the PROJECT. The ORIGINAL AGREEMENT and AMENDMENT No. 1 are collectively referred to as the “AGREEMENT.”

WHEREAS, on September 22, 2021, the parties executed AMENDMENT NO. 2 for additional services, fees and time extension beyond the scope of the ORIGINAL AGREEMENT in order to complete the necessary work associated with the PROJECT. The ORIGINAL AGREEMENT, AMENDMENT No. 1 and AMENDMENT No. 2 are collectively referred to as the “AGREEMENT.”

WHEREAS, CITY has requested additional services and time extension beyond the amended scope of the AGREEMENT in order to complete the necessary work associated with the PROJECT.

NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein set forth, the parties do hereby agree as follows:

1. Exhibit A of the AGREEMENT is hereby amended to include the additional scope of services set forth in the attached Exhibit A, incorporated herein by this reference.

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2. Exhibit A of the AGREEMENT is also hereby amended to include the additional compensation and services set forth in the attached Exhibit A, incorporated herein by this reference. The total fees for the AGREEMENT shall be increased by THREE HUNDRED THOUSAND DOLLARS ($300,000) for a total maximum amount not to exceed EIGHT HUNDRED THIRTY-TWO THOUSAND, SIX HUNDRED TEN DOLLARS ($832,610).

3. Section 7 of the AGREEMENT is amended to extend the term of the AGREEMENT through June 30, 2025, or until the scope of work or any additional work agreed to is completed, unless sooner terminated as provided in Section 8 of the General Conditions of the AGREEMENT.

4. Except as specifically set forth herein, all terms and conditions of the AGREEMENT shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT NO. 3 on the _____ day of ______________, 2023.

Approved as to form: CITY OF FAIRFIELD
a municipal corporation (CITY)

______________________________ _____________________________________ David Lim, City Attorney David Gassaway, City Manager

By ___________________________________
Rahul Kumar, President

INNOVATE MOBILITY, LLC
(CONSULTANT)

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EXHIBIT A

SCOPE OF SERVICES & FEE SCHEDULE

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THIS IS THE
TITLE
April 3, 2023
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OVERVIEW PAGE 1

OVERVIEW
Innovate Mobility (IM) is pleased to submit this proposal for services to the City of Fairfield and FAST to provide ongoing on-call transit consulting services.

T HE O BJECTIVE
• Support the City in completing a variety of services including but not limited to those suggested in the scope of work below:

P ROJECT S COPE
a. Grant Writing
b. Capital Program Review
c. Ongoing service analysis
d. FASTForward Data and Analysis Updates
e. Triennial Review support
f. Title VI Document Review
g. OD and NTD analyses
h. Paratransit/Transit/Taxi service review
i. Contracting and Procurement support

T IME L INE
July 1, 2023 – June 30, 2025 – or as otherwise terminated earlier or extended further.

B UDGET
Services will be billed on a task order basis – hourly rates are as defined below. An annual increase of 4.5% will be included for tasks scheduled to be completed in January, 2024 and beyond. • Project Principle - $186.71
• Data Scientist - $131.23
• Service Planner - $84.19
• GIS Analysis - $68.33
IM will provide a budget and timeline per task order requested.

Best Regards,

Rahul R Kumar, President
Innovate Mobility, LLC
110 Iowa Lane, Suite 201 Cary, North Carolina 27511
714-886-9580 - [email protected]
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ACCEPTANCE PAGE 4

ACCEPTANCE
We sincerely appreciate the opportunity to submit this proposal and assure that the work requested will be completed with the highe st level of professionalism and dedication.

Approved and Accepted DATE

Name

Title

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Agenda Item No: 11.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023133 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Woolner Avenue by SolanoNapa Habitat for Humanity) to Community Facilities District No. 20122 and Authorizing the Levy of Special Taxes Therein for Annexation No. 64
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the attached resolution will begin the proceedings for the annexation of certain property, known as Woolner Avenue by SolanoNapa Habitat for Humanity, to Community Facilities District 2012 2 (CFD 20122). CFD 20122 was established as an annexable district to provide funding to offset the increased cost for public safety services, open space operation, and park maintenance created by new development.

DISCUSSION
By Resolution No. 2012233, the city council established CFD 20122, a MelloRoos community facilities district, with the intention that future development within the City of Fairfield would annex to this district. The special taxes collected from the property owners within the district are used to fund public safety services, open space operation, and park maintenance.

The property proposed for annexation is owned by SolanoNapa Habitat for Humanity and is located south of Woolner Avenue and west of Columbus Drive within the boundary of assessor’s parcel numbers (APNs) 0028280210 and 0028280300, as depicted on Exhibit A. The development on the property will be three singlefamily homes. Development of this property will change the property’s characteristics and manner in which the property will be used, thereby creating a need for more services funded by CFD 20122.

The City contracts with Willdan Financial Services for the preparation of the necessary resolutions and balloting procedures for the annexation process. This process is a specialty service that the City has contracted out since 1995, on an individual consultant services basis for each development requiring annexation into a MelloRoos community facilities district.

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Adoption of the Resolution of Intention is the first step to annex this property to CFD 20122. This will be the 64th annexation to the district. The resolution also establishes July 18, 2023, as the public hearing date for the final consideration of the annexation of the property to CFD 20122. Once the annexation is complete, the property owners will be required to pay annual special taxes for the property beginning in fiscal year (FY) 20232024, as itemized on their property tax bill in accordance with the rate set forth in the CFD 20122 Rate and Method of Apportionment of Special Tax.

The CFD 20122 Rate and Method of Apportionment was established as part of the formation of the district and fixed FY 20122013 as the base year for the annual special tax rate as shown in Exhibit B.

Since the formation, assessments have increased based on a cost inflator allowed in the original formation documents. Exhibit C shows the current special tax rate for the district.

FINANCIAL IMPACT
The anticipated annual revenue to be received by the City (CFD 20122 Fund 332) for this annexation is estimated to be $3,108.12, which is based on the FY 20232024 maximum special tax rate for singlefamily residential property. The CFD 20122 maximum special tax rates include an automatic annual consumer price index (CPI) adjustment. This development may qualify for a special tax exemption as an affordable residential property as defined by the CFD 20122 Rate and Method of Apportionment. A special tax exemption will be applied upon the verification by the City of the affordable housing status for this development. The process for the annexation is funded by the developer and no general fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If council has any questions concerning the required annexation of this development, this item may be rescheduled until the next council meeting to allow staff to provide the necessary background information. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A Boundary Map
Attachment 3: Exhibit B Rate and Method of Apportionment of Special Tax Attachment 4: Exhibit C Maximum Special Tax Rate
REVIEWERS:

Reviewer Action Date
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Agenda Item No: 11.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023133 of the City Council of the City of Fairfield Declaring Its Intention toAnnex Territory (Woolner Avenue by SolanoNapa Habitat for Humanity) to CommunityFacilities District No. 20122 and Authorizing the Levy of Special Taxes Therein forAnnexation No. 64RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the attached resolution will begin the proceedings for the annexation of certain property,known as Woolner Avenue by SolanoNapa Habitat for Humanity, to Community Facilities District 20122 (CFD 20122). CFD 20122 was established as an annexable district to provide funding to offset theincreased cost for public safety services, open space operation, and park maintenance created by newdevelopment.DISCUSSIONBy Resolution No. 2012233, the city council established CFD 20122, a MelloRoos communityfacilities district, with the intention that future development within the City of Fairfield would annex to thisdistrict. The special taxes collected from the property owners within the district are used to fund publicsafety services, open space operation, and park maintenance.The property proposed for annexation is owned by SolanoNapa Habitat for Humanity and is locatedsouth of Woolner Avenue and west of Columbus Drive within the boundary of assessor’s parcelnumbers (APNs) 0028280210 and 0028280300, as depicted on Exhibit A. The development on theproperty will be three singlefamily homes. Development of this property will change the property’scharacteristics and manner in which the property will be used, thereby creating a need for moreservices funded by CFD 20122.The City contracts with Willdan Financial Services for the preparation of the necessary resolutions andballoting procedures for the annexation process. This process is a specialty service that the City hascontracted out since 1995, on an individual consultant services basis for each development requiringannexation into a MelloRoos community facilities district.Adoption of the Resolution of Intention is the first step to annex this property to CFD 20122. This will bethe 64th annexation to the district. The resolution also establishes July 18, 2023, as the public hearingdate for the final consideration of the annexation of the property to CFD 20122. Once the annexation iscomplete, the property owners will be required to pay annual special taxes for the property beginning infiscal year (FY) 20232024, as itemized on their property tax bill in accordance with the rate set forth inthe CFD 20122 Rate and Method of Apportionment of Special Tax.The CFD 20122 Rate and Method of Apportionment was established as part of the formation of thedistrict and fixed FY 20122013 as the base year for the annual special tax rate as shown in Exhibit B.Since the formation, assessments have increased based on a cost inflator allowed in the originalformation documents. Exhibit C shows the current special tax rate for the district.FINANCIAL IMPACTThe anticipated annual revenue to be received by the City (CFD 20122 Fund 332) for this annexationis estimated to be $3,108.12, which is based on the FY 20232024 maximum special tax rate forsinglefamily residential property. The CFD 20122 maximum special tax rates include an automaticannual consumer price index (CPI) adjustment. This development may qualify for a special taxexemption as an affordable residential property as defined by the CFD 20122 Rate and Method ofApportionment. A special tax exemption will be applied upon the verification by the City of the affordablehousing status for this development. The process for the annexation is funded by the developer and nogeneral fund monies are used for this effort. PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf council has any questions concerning the required annexation of this development, this item may berescheduled until the next council meeting to allow staff to provide the necessary backgroundinformation. However, if the annexation is not approved, the conditions of approval for this developmentwould not be fulfilled and the development process would cease.STAFF CONTACTChris Lewis, Sr. Management Analyst(707) 428[email protected] WITHN/AATTACHMENTS:DescriptionAttachment 1: Proposed ResolutionAttachment 2: Exhibit A Boundary MapAttachment 3: Exhibit B Rate and Method of Apportionment of Special TaxAttachment 4: Exhibit C Maximum Special Tax Rate REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/22/2023 12:54 PM
Kaushal, Paul Approved 5/22/2023 1:01 PM
Beavers, Esther Approved 5/22/2023 2:23 PM
Beavers, Esther Approved 5/22/2023 2:23 PM
Packet Page 147 of 839

CITY OF FAIRFIELD

RESOLUTION NO. 2023-133

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD DECLARING ITS INTENTION TO

ANNEX TERRITORY (WOOLNER AVENUE BY SOLANO-NAPA HABITAT FOR HUMANITY) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN FOR ANNEXATION NO. 64

WHEREAS, the city council has conducted proceedings to establish Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation and Park Maintenance) (CFD) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Act), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and

WHEREAS, under the Act, this council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD, and now desires to undertake proceedings to annex territory to the CFD.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.

Section 2. The name of the existing CFD is “Community Facilities District No. 2012 -2 (Public Safety Services, Open Space Operation and Park Maintenance).”

Section 3. The territory included in the existing CFD is as shown on the map thereof filed in Book 24 of Maps of Assessment and Community Facilities Districts at Page 87-100 in the office of the County Recorder, County of Solano, State of California, to which map ref erence is hereby made, as well as the maps for Annexations 1 through 40 filed in Book 25 of Maps of Assessment and Community Facilities Districts at Pages 8, 12, 14, 19, 20, 31, 33, 34, 35, 38, 44, 45, 51, 53, 54, 57, 58, 59, 65, 64, 66, 68, 72, 73, 76, 77 , 78, 79, 80, 81, 83, 84, 89, 90, 93, 94, 95, 96, 97 and 99 and the maps for Annexations 41 through 63 filed in Book 26 of Maps of Assessment and Community Facilities Districts at Pages 2, 4, 5, 6, 7, 13, 14, 15, 18, 24, 25, 26, 34, 35, 40, 41, 42, 54, 55, 58, 66, and 67 which have been filed with the Solano County Recorder’s Office.

The territory now proposed to be annexed to the CFD is as shown on the Annexation Map No. 64 to the CFD, on file with the city clerk, a copy of which is attached hereto as Exhibit A and made a part hereof, the boundaries of which territory are hereby preliminarily approved. The city clerk is hereby directed to cause the recordation of said Annexation Map No. 64 to the CFD, showing the territory to be annexed, in the Office of the County Recorder of the County of Solano within fifteen days of the date of adoption of this resolution.

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RES. NO. 2023-133

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Section 4. The types of public services financed by the CFD and pursuant to the Act consist of those services (Services) described in Exhibit A to Resolution No. 2012-233 adopted by the council on the 20th day of November, 2012, (Resolution of Formation). It is presently intended that the Services will be shared, without preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD. It has been determined that this project will intensify the use of the property, creating a need for more services under this CFD.

Section 5. Except to the extent that funds are otherwise available to the CFD to pay for the Services and/or the principal and interest as it becomes due on bonds of the CFD issued to finance the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFD and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, and in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount such owner will have to pay, is described in Exhibit B, and the maximum special tax rate for the 2023-2024 fiscal year is described in Exhibit C. Both Exhibits are hereby incorporated by this reference.

Section 6. Notice is given that on July 18, 2023, at 6:00 p.m., in the regular meeting place of the council at Council Chambers, located at 1000 Webster Street, Fairfield, California, the council, as legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenience and necessity require said annexation of territory to the CFD and the levy of said special tax therein.

Section 7. The city clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFD. The publication of said notice shall be completed at least seven days before the date herein set for said hearing. Said notice shall be substantially in the form specified in Section 53339.4 of the Act.

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RES. NO. 2023-133

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PASSED AND ADOPTED this 6th day of May, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
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ANNEXATION MAP NO. 64 (WOOLNER AVENUE BY SOLANO-NAPA HABITAT FOR HUMANITY)COMMUNITY FACILITIES DISTRICT NO. 2012-2(PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE)CITY OF FAIRFIELDCOUNTY OF SOLANOSTATE OF CALIFORNIA.SiteVicinity MapAbernathyRdCourageDrChadbourne RdRockville RdE12W80E80SiteFILED IN THE OFFICE OF THE CITY CLERK THIS ___________ DAYOF__________, 20____.I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSEDBOUNDARIES OF ANNEXATION MAP NO. 64 (WOOLNER AVENUE BYSOLANO-NAPA HABITAT FOR HUMANITY) OF COMMUNITY FACILITIESDISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACEOPERATION, AND PARK MAINTENANCE), CITY OF FAIRFIELD,COUNTY OF SOLANO, STATE OF CALIFORNIA, WAS APPROVED BYTHE CITY COUNCIL OF THE CITY OF FAIRFIELD AT A REGULARMEETING, THEREOF, HELD ON THE ____________ DAY OF____________, 20___, BY ITS RESOLUTION NO. ___________________._______________________________________CITY CLERKCITY OF FAIRFIELDFILED THIS _________________ DAY OF _________________, 20___,AT THE HOUR OF ____________ 0’CLOCK _________,M. IN BOOK__________ PAGE(S) ___________ OF MAPS OF ASSESSMENT ANDCOMMUNITY FACILITIES DISTRICT AND INSTRUMENT NO._________________ IN THE OFFICE OF THE COUNTY RECORDER INTHE COUNTY OF SOLANO, STATE OF CALIFORNIA.GLENN ZOOK, ASSESSOR/RECORDER_______________________________________BY DEPUTYCOUNTY RECORDERCOUNTY OF SOLANOSTATE OF CALIFORNIAREFERENCE IS MADE TO THAT BOUNDARY OF COMMUNITYFACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPENSPACE OPERATION, AND PARK MAINTENANCE) OF THE CITY OFFAIRFIELD RECORDED WITH THE SOLANO COUNTY RECORDER’SOFFICE ON DECEMBER 28, 2012, IN BOOK 24 OF MAPS OFASSESSMENT AND COMMUNITY FACILITIES DISTRICT ON PAGES 87-100.THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL SHOWN ONTHIS DIAGRAM SHALL BE THOSE LINES AND DIMENSIONS ASSHOWN ON THE SOLANO COUNTY ASSESSOR’S MAPS FOR THOSEPARCELS LISTED.THE SOLANO COUNTY ASSESSOR’S MAP SHALL GOVERN FOR ALLDETAIL CONCERNING THE LINES AND DIMENSIONS OF SUCH LOTSOR PARCELS.SHEET 1 OF 1LegendAnnexation No. 64Map Reference Number1WOOLNER AVE1MAP REFERENCE NUMBERASSESSOR'S PARCEL NUMBER1 0028-280-2102 0028-280-3002COLUMBUS D R EXHIBIT APacket Page 151 of 839Attachment 2 Page 1 of 1

EXHIBIT B

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX

A Special Tax of City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (“CFD”) shall be levied on all Assessor's Parcels within the CFD and collected each Fiscal Year commencing in Fiscal Year 2012-13 in an amount determined by the City through the application of the rate and method of apportionment of the Special Tax set forth below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS

The terms hereinafter set forth have the following meanings:

“Acre or Acreage” means the land area of an Assessor’s Parcel, expressed in acres, as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable Final Subdivision Map, other final map, other parcel map, other condominium plan, or functionally equivalent map or instrument recorded in the Office of the Country Recorder. The square footage of an Assessor’s Parcel is equal to the Acreage multiplied by 43,560.

“Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California, as amended.

“Administrative Expenses” means the actual or estimated costs incurred by the City as administrator of the CFD to determine, levy and collect the Special Taxes, including salaries and benefits of City employees whose duties are directly related to administration of the CFD and the fees of consultants, legal counsel, the costs of collecting installments of the Special Taxes upon the general tax rolls, preparation of required reports; and any other costs required to administer the CFD as determined by the City.

“Affordable Residential” or “Affordable Unit(s)” means for each Fiscal Year, any Dwelling Unit(s) located on an Assessor’s Parcel of Developed Property that is available at an affordable housing cost, as defined by Health and Safety Code Section 50052.5, or an affordable rent, as defined in Health and Safety Code Section 50053, to lower income households as defined in Health and Safety Code Section 50079.5. Affordable Units will require annual application to the City for verification of their affordable housing status on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied. Any Unit not verified and approved by the City as an Affordable Unit shall be classified as Taxable Property for the Fiscal Year in which the Special Tax is being levied. The City will have the authority to approve and establish policies regarding Affordable Units and their status.

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Exhibit B

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“Annual Escalation Factor” means the annual percentage increase, if any, in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the San Francisco-Oakland-San Jose area as determined by the Bureau of Labor Statistics for the twelve months ending the previous December.

“Assessor's Parcel” means a parcel of land shown on an Assessor's Parcel Map with a parcel number assigned by the Assessor of the County that corresponds to a number shown on the County Assessor’s roll.

“Assessor's Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor's Parcel number.

“Base Year” means Fiscal Year ending June 30, 2013.

“Building Permit” means a permit issued for new construction of a residential or non-residential structure. For purposes of this definition, “Building Permit” shall not include permits issued solely for grading, utility improvements, or other such improvements that are constructed and installed and are not intended for human occupancy.

“Certificate of Occupancy” means a certificate issued by the City that authorizes the actual occupancy of a Dwelling Unit for habitation by one or more residents or the occupancy of a Non- residential structure.

“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes.

“CFD” means City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space and Park Maintenance).

“City” means the City of Fairfield.

“City Clerk” means the City Clerk for the City or his or her designee.

“City Engineer” means the City Engineer for the City or his or her designee.

“Commercial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any non- residential use located in a commercial zoning district as described in Section 25.22 of the Zoning Packet Page 153 of 839Attachment 3 Page 2 of 10

Exhibit B

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Ordinance and all other property considered commercial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Council” means the City Council of the City, acting as the legislative body of the CFD.

“County” means the County of Solano, California.

“Density” means for each Assessor’s Parcel of Taxable Property the number of Dwelling Units per Acre determined pursuant to City’s Zoning Ordinance, or applicable Specific Plan, or a project- specific approval, whichever reflects the most accurate number of Dwelling Units planned for the project.

“Developed Property” means an Assessor’s Parcel within the CFD for which a Certificate of Occupancy was issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied, based on the number of Dwelling Units, the amount of Commercial or Office building floor area, and/or the amount of Industrial lot area included in each Certificate of Occupancy for that Assessor’s Parcel.

“Dwelling Unit” means each separate residential unit that comprises an independent facility capable of conveyance or rental separate from adjacent residential units, in which a person or persons may live, which comprises an independent facility and is not considered to be for non- residential use only.

“Exempt Property” means for each Fiscal Year, an Assessor's Parcel within the CFD not subject to the Special Tax. Exempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Affordable Units, (iv) Assessor’s Parcels with public or utility easements making impractical their utilization for other than the purposes set forth in the easement, (v) Undeveloped Property and (vi) property reasonably designated by the City or CFD Administrator as Exempt Property due to deed restrictions, conservation easement, or similar factors.

“Final Map” means an Assessor’s Parcel Map, a Final Subdivision Map, parcel map, condominium plan, or any other map functionally considered to be an equivalent development map that has been recorded in the Office of the County Recorder.

“Final Subdivision Map” means a subdivision of property creating single family residential buildable lots by recordation of a final subdivision map or parcel map pursuant to the Subdivision Map Act (California Government Code Section 6610 et seq.), or recordation of a condominium plan pursuant to California Civil Code Section 1352, that creates individual lots for which building Packet Page 154 of 839Attachment 3 Page 3 of 10

Exhibit B

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permits may be issued without further subdivision and is recorded prior to April 1 preceding the Fiscal Year in which the Special Tax is being levied.

“Fiscal Year” means the period starting July 1 and ending on the following June 30.

“High Density Residential Housing” means all Assessor’s Parcels of Developed Property for which a building permit has been issued as of April 1st preceding the Fiscal Year in which the Special Tax is being levied for a residential structure consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, townhomes, condominiums, and apartment units intended for multi-family apartment and condominium development of 18 Dwelling Units or greater per Acre.

“Industrial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any allowable use in an industrial zoning district, as described in Section 25.24 of the Zoning Ordinance, which is not an office or financial institution and all other property considered industrial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Land Use Class” means any of the classes listed in Table 1.

“Lot” means an individual legal lot created by a Final Map for which a Building Permit could or has been issued.

“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section ”C” below, that can be levied by the CFD in any Fiscal Year on any Assessor’s Parcel.

“Mixed-Use Property” means an Assessor’s Parcel of Developed Property containing or planned for containing a structure or structures that consists of one or more Dwelling Units, but also has dedicated space for non-residential use.

“Multi-Family Residential” means an Assessor’s Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure or structures consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, town homes, condominiums, and apartment units, intended for development of less than 18 Dwelling Units per Acre, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Non-Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for a non-residential use and which does not contain any Dwelling Units.

Packet Page 155 of 839Attachment 3 Page 4 of 10

Exhibit B

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“Office Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for an office or financial institution in an industrial zoning district, as described in Section 25.4 of the Zoning Ordinance. Office property includes all office and financial institutions, as described in Table 25- 11 of the Zoning Ordinance and all other property considered office as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Open Space” means any lands and interest in lands of a term of not less than five years, including easements, rights-of-way, and other interests, deemed appropriate for the use as public open space in, around, or adjacent to the City of Fairfield.

“Open Space Operation” means the estimated and reasonable costs of operating public open space lands including maintenance of improvements, fire control measures, educational programs and park ranger services. The costs for these activities include but not limited to (i) the costs of contracting for open space operation services, (ii) the salaries and benefits of City staff, including staff, that directly provide open space operation services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Open Space Operation Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Open Space Operation applicable to the CFD for such Fiscal Year.

“Park” means a public park owned by the City of Fairfield, as defined in Section 12B.1 of the Municipal Code of the City of Fairfield.

“Park Maintenance” means the estimated and reasonable costs of providing park maintenance, including but not limited to (i) the costs of contracting for park maintenance services, (ii) the salaries and benefits of City staff, including maintenance staff, that directly provide park maintenance services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Park Maintenance Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Park Maintenance applicable to the CFD for such Fiscal Year.

Packet Page 156 of 839Attachment 3 Page 5 of 10

Exhibit B

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“Property Owner Association Property” means for each Fiscal Year any property within the CFD that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder to a property owner association, including any master or sub-association.

“Proportionately” means for Developed Property, the ratio of the actual Special Tax levied per Unit to the Maximum Special Tax per Unit for Developed Property is equal for all Assessor’s Parcels of Developed Property.

“Public Property” means for each Fiscal Year any property within the CFD that is, or is expected to be, used for rights-of-way, parks, public schools or any other public purpose determined by the CFD Administrator or is owned by or irrevocably offered for dedication to the federal government, the State, the County, the City or any other public agency. Public Property does not include property for which a public agency is a landowner within the meaning of Section 53317(f) of the Act.

“Public Safety Services” means the estimated and reasonable costs of providing police services, fire protection and suppression services, and paramedic services including but not limited to (i) the costs of contracting for police, fire, and paramedic services, (ii) the salaries and benefits of City staff, if the City directly provides police services, fire protection and suppression services, and/or paramedic services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Public Safety Services Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Public Safety Services applicable to the CFD for such Fiscal Year.

“Reserve Fund for Maintenance” means a fund that shall be created and maintained for the CFD for each Fiscal Year to provide necessary cash flow for the first six months of each Fiscal Year, reserve capital to cover monitoring, maintenance and repair cost overruns and delinquencies in the payment of Special Taxes and a reasonable buffer to prevent large variations in annual Special Tax levies.

“Single-Family Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure consisting of one single-family Dwelling Unit, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

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Exhibit B

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“Special Tax” means the Special Tax to be levied in each Fiscal Year on each Assessor's Parcel of Taxable Property to fund the Special Tax Requirement and shall include Special Taxes levied or to be levied under Sections “C” and “D”, below.

“Special Tax Requirement” means that amount required in any Fiscal Year for the CFD to pay for:
(i) the Public Safety Services Requirement; (ii) the Open Space Operation Requirement; (iii) the Park Maintenance Requirement; (iv) reasonable Administrative Expenses; (v) any amounts required to establish or replenish a reserve fund that will not exceed 50% of the Special Tax requirement for that Fiscal Year; (vi) any amounts required to establish or replenish the Reserve Fund for Maintenance to the Reserve Fund for Maintenance Requirement; and (vii) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less any surplus of funds available from the previous Fiscal Year’s Special Tax levy.

“State” means the State of California.

“Taxable Property” means all Assessor's Parcels within the CFD that are not Exempt from the Special Tax pursuant to law or as defined herein.

“Undeveloped Property” means, for each Fiscal Year, an Assessor’s Parcel within the CFD for which a Certificate of Occupancy has not been issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied and is not classified as Property Owner Association Property or Public Property, including an Assessor’s Parcel that is designated as a remainder parcel by any final documents and/or maps available to the CFD Administrator.

“Zoning Ordinance” means the Zoning Ordinance adopted by the City of Fairfield, as found in Chapter 25 of the Fairfield City Code.

B. ASSIGNMENT TO LAND USE CATEGORIES

Each Fiscal Year, commencing with Fiscal Year 2012-13, using the definitions above, each Assessor’s Parcel within the CFD shall be classified as Taxable Property or Exempt Property. In addition, each Fiscal Year, beginning with Fiscal Year 2012-2013, each Assessor’s Parcel of Taxable Property shall be further classified as Developed Property or Undeveloped Property. Developed Property shall be further classified as Single-Family Residential, Multi-Family Residential, High Density Residential, Mixed-Use Property, Commercial Property, Office Property, or Industrial Property.

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Exhibit B

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C. MAXIMUM SPECIAL TAX RATE

1. Developed Property

TABLE 1

Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2012-13 (Base Year)

Land Use Class Description Maximum Special Tax
1 Single-Family Residential $736.77 per Dwelling Unit
2 Multi-Family Residential $503.28 per Dwelling Unit
3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $489.68 per Dwelling Unit
5 Commercial $0.21 per gross square foot of
building floor area
6 Office $0.07 per gross square foot of
building floor area
7 Industrial $0.02 per net square foot of lot area

On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor.

2. Exempt Property

No Special Tax shall be levied on Exempt Property as defined in Section A.

For each Fiscal Year, if the use or ownership of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth in Section A, therefore making such Assessor's Parcel no longer eligible to be classified as Exempt Property, such Assessor's Parcel shall be deemed to be Taxable Property and shall be taxed pursuant to the provisions of Section C.1.

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Exhibit B

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D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX

Commencing with Fiscal Year 2012-13, and for each subsequent Fiscal Year, the CFD Administrator shall calculate the Special Tax Requirement based on the definitions in Section “A” and levy the Special Tax as follows until the amount of the Special Tax levied equals the Special Tax Requirement:

The Special Tax shall be Proportionately levied each Fiscal Year on each Assessor’s Parcel of Developed Property up to 100% of the applicable Maximum Special Tax. The applicable Maximum Special Tax shall be based on the Developed Property’s classification as Single- Family Residential, Multi-Family Residential, Mixed-Use Property, High Density Residential, Commercial, Office or Industrial Property.

E. APPEALS

Any landowner who pays the Special Tax and believes that the amount of the Special Tax levied on their Assessor’s Parcel is in error shall first consult with the CFD Administrator regarding such error. If following such consultation, the CFD Administrator determines that an error has occurred, the CFD Administrator may amend the amount of the Special Tax levied on such Assessor’s Parcel. If following such consultation and action, if any, the landowner believes such error still exists, such person may file a written notice with the City Clerk of the City appealing the amount of the Special Tax levied on such Assessor’s Parcel. Upon the receipt of any such written notice, the City Clerk shall forward a copy of such notice to the City Engineer who shall establish as part of the proceedings and administration of the CFD, a special three-member Review/Appeal Committee. The Review/Appeal Committee may establish such procedures, as it deems necessary to undertake the review of any such appeal. The Review/Appeal Committee shall interpret this Rate and Method of Apportionment and make determinations relative to the annual administration of the Special Tax and any landowner appeals, as herein specified. The decision of the Review/Appeal Committee shall be final and binding as to all persons.

F. MANNER OF COLLECTION

Special Taxes levied pursuant to Section “D” above shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the CFD may directly bill the Special Tax, may collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the CFD or as otherwise determined appropriate by the City Council.

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Exhibit B

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G. TERM OF SPECIAL TAX

Taxable Property in the CFD shall remain subject to the Special Tax in perpetuity or until the City Council takes appropriate actions to terminate the Special Tax pursuant to the Act.

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EXHIBIT C

Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2023-2024

Land Use Class Description Maximum Special Tax
1 Single-Family Residential $1,036.04 per Dwelling Unit 2 Multi-Family Residential $707.71 per Dwelling Unit
3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $688.58 per Dwelling Unit
5 Commercial $0.295 per gross square foot of
building floor area
6 Office $0.098 per gross square foot of
building floor area
7 Industrial $0.028 per net square foot of lot
area

On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor as defined in the Rate and Method of Apportionment.

Exempt Property

No Special Tax shall be levied on Exempt Property as defined in the Rate and Method of Apportionment (RMA).

Packet Page 162 of 839Attachment 4 Page 1 of 1

Agenda Item No: 12.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023134 of the City Council of the City of Fairfield Authorizing Acceptance of Fiscal Year 20222023 Low Carbon Transit Operations Program (LCTOP) Grant Allocations from the Greenhouse Gas Reduction Fund for Electric Infrastructure Upgrades at the City’s Corporation Yard
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield anticipates receiving $452,262 from Senate Bill (SB) 862 funding through the Low Carbon Transit Operations Program (LCTOP). This resolution authorizes the submittal of a grant allocation request for the Electric Infrastructure Upgrades at the City’s Corporation Yard (Project) and to accept fiscal year (FY) 20222023 LCTOP grant funds.

DISCUSSION
The LCTOP is one of several programs that are part of the Transit, Affordable Housing, and Sustainable Communities Program established by the California Legislature in 2014 by Senate Bill (SB) 862. The LCTOP was created to provide operating and capital assistance for transit agencies to reduce greenhouse gas emissions and improve mobility. Through LCTOP, the City is allocated $38,004 in revenuebased funding for FY 20222023. The City of Vacaville and the City of Dixon have agreed to provide the City with their FY 20222023 revenuebased allocations totaling $8,893 in exchange for future Transportation Development Act (TDA) funds. The Solano Transportation Authority (STA) is distributing $405,365 out of Solano County’s $1,086,360 in populationbased FY 20222023 LCTOP funds to the City.

The City was awarded a Federal Transit Administration (FTA) grant in 2017 totaling $1.2 million to purchase up to three electric buses and upgrade electrical infrastructure to accommodate electric bus charging stations. These will be the first electric buses in the FAST fleet. As proposed, the City will use FY 20192020 LCTOP monies ($273,710) and combine it with the City’s FY 20202021 allocation ($19,955), FY 20212022 allocation ($44,775), and FY 20222023 allocation ($452,262) for a total of $790,702 to supplement funding and construction of electrical infrastructure upgrades at the City’s Packet Page 163 of 839

Agenda Item No: 12.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023134 of the City Council of the City of Fairfield Authorizing Acceptanceof Fiscal Year 20222023 Low Carbon Transit Operations Program (LCTOP) GrantAllocations from the Greenhouse Gas Reduction Fund for Electric InfrastructureUpgrades at the City’s Corporation YardRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield anticipates receiving $452,262 from Senate Bill (SB) 862 funding through the LowCarbon Transit Operations Program (LCTOP). This resolution authorizes the submittal of a grantallocation request for the Electric Infrastructure Upgrades at the City’s Corporation Yard (Project) and toaccept fiscal year (FY) 20222023 LCTOP grant funds.DISCUSSIONThe LCTOP is one of several programs that are part of the Transit, Affordable Housing, and SustainableCommunities Program established by the California Legislature in 2014 by Senate Bill (SB) 862. TheLCTOP was created to provide operating and capital assistance for transit agencies to reducegreenhouse gas emissions and improve mobility. Through LCTOP, the City is allocated $38,004 inrevenuebased funding for FY 20222023. The City of Vacaville and the City of Dixon have agreed toprovide the City with their FY 20222023 revenuebased allocations totaling $8,893 in exchange forfuture Transportation Development Act (TDA) funds. The Solano Transportation Authority (STA) isdistributing $405,365 out of Solano County’s $1,086,360 in populationbased FY 20222023 LCTOPfunds to the City. The City was awarded a Federal Transit Administration (FTA) grant in 2017 totaling $1.2 million topurchase up to three electric buses and upgrade electrical infrastructure to accommodate electric buscharging stations. These will be the first electric buses in the FAST fleet. As proposed, the City will useFY 20192020 LCTOP monies ($273,710) and combine it with the City’s FY 20202021 allocation ($19,955), FY 20212022 allocation ($44,775), and FY 20222023 allocation ($452,262) for a total of $790,702 to supplement funding and construction of electrical infrastructure upgrades at the City’s Corporation Yard. Constructing these proposed improvements allows FAST to make progress towards meeting the California Air Resources Board’s Innovative Clean Transit (ICT) regulation requiring that all transit fleets be converted to electric by 2040.

FINANCIAL IMPACT
FAST anticipates receiving $452,262 in programmed LCTOP funding for the Project. This funding requires no local match. All operating and capital expenses for FAST are supported with local, state, and federal transportation grant funds. No financial resources from the City’s General Fund are used for FAST expenses.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City may choose against claiming the $452,262 in LCTOP funding for the design and construction of the electrical upgrade project at the City’s Corporation Yard. Unclaimed LCTOP funding will be reallocated by the STA and Metropolitan Transportation Commission (MTC) to other transportation agencies in the region. However, not claiming this funding would result in FAST needing to obtain additional funding to support the electrification of the transit fleet.

STAFF CONTACT
Shaun Vigil, Transportation Planner II
(707) 4343807
[email protected]
COORDINATED WITH
Metropolitan Transportation Commission, Solano Transportation Authority, City of Dixon, City of Vacaville
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 5/22/2023 7:45 PM
Beavers, Esther Approved 5/23/2023 11:23 AM
Beavers, Esther Approved 5/23/2023 11:23 AM
Packet Page 164 of 839

CITY OF FAIRFIELD

RESOLUTION NO. 2023 - 134

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING ACCEPTANCE OF FISCAL YEAR 2022-2023 LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) GRANT

ALLOCATIONS FROM THE GREENHOUSE GAS REDUCTION FUND FOR ELECTRIC INFRASTRUCTURE UPGRADES AT THE CITY’S CORPORATION YARD

WHEREAS, the Low Carbon Transit Operations Program (LCTOP) being one of the programs established in the Transit, Affordable Housing, and Sustainable Communities Program by Senate Bill 862 in 2014, will draw funds from the Green House Gas Reduction Fund for operational and capital improvements; and

WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and

WHEREAS, the City of Fairfield was allocated a total of $452,262 LCTOP funds for Fiscal Year (FY) 2022-2023 for transit operating and capital projects and will hold these funds for up to four years; and

WHEREAS, Senate Bill 862 (2014) named the State of California Department of Transportation as the administrative agency for LCTOP; and

WHEREAS, the City wishes to implement the Electric Infrastructure Upgrades Project (Project) at the City’s Corporation Yard.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City as the fund recipient agrees to comply with all conditions and requirements set forth in the applicable statutes, regulations, and guidelines for LCTOP funded transit projects.

Section 2. The City hereby authorizes the submittal of the following project nomination and allocation request to the Department in FY 2022-2023 LCTOP funds:

Project Name: Electric Infrastructure Upgrade
Amount of LCTOP funds requested: $452,262.

Project Description: Fund the design, engineering, and construction of electrical infrastructure upgrade at the City’s Corporation Yard.

Contributing Sponsors: Metropolitan Transportation Commission, Solano Transportation Authority
Packet Page 165 of 839Attachment 1 Page 1 of 2

RES. NO. 2023 - 134

Page 2 ends

Section 3. The city manager or his designees are authorized to execute all required documents of the LCTOP program and any amendments thereto with the California Department of Transportation.

PASSED AND ADOPTED this 6th day of June, 20223, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

________________________________________________
MAYOR
ATTEST

______________________________

CITY CLERK

Packet Page 166 of 839Attachment 1 Page 2 of 2

Agenda Item No: 13.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023135 of the City Council of the City of Fairfield Approving the FAST Zero Emission Bus (ZEB) Rollout Plan
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The California Air Resources Board (CARB) is requiring public transit agencies to develop and implement a Zero Emission Bus (ZEB) plan by July 1, 2023. The city council is required to adopt this ZEB rollout plan before it is submitted to CARB.

DISCUSSION
In 2019, CARB Innovative Clean Transit (ICT) regulation went into effect. ICT requires all public transit agencies with vehicles weighing more than 14,000 pounds to transition to a 100% zero emission fleet by 2040. Under the ICT, a small transit agency like the City of Fairfield’s FAST bus system is also required to submit a councilapproved ZEB Rollout Plan (Rollout Plan) describing how it will achieve this 2040 objective. FAST’s Rollout Plan must be submitted to CARB by July 1, 2023.

In April 2020, FAST entered into a Professional Services Agreement with Willdan Energy Solutions for financial and planning services for the City’s Electrification Transition Project. Willdan’s scope of work included assisting FAST with developing this required Rollout Plan.

FAST’s Rollout Plan outlines its plan to use batteryelectric vehicle (BEV) technology to achieve zero emission mandates. Other information in the Rollout Plan includes:

Technology and route analysis
Current transit fleet and future transit fleet purchases Facility and infrastructure modifications
Service to disadvantaged communities
Workforce training
Potential funding sources
Startup and scale up challenges
Packet Page 167 of 839

Agenda Item No: 13.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023135 of the City Council of the City of Fairfield Approving the FASTZero Emission Bus (ZEB) Rollout PlanRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe California Air Resources Board (CARB) is requiring public transit agencies to develop andimplement a Zero Emission Bus (ZEB) plan by July 1, 2023. The city council is required to adopt thisZEB rollout plan before it is submitted to CARB.DISCUSSIONIn 2019, CARB Innovative Clean Transit (ICT) regulation went into effect. ICT requires all public transitagencies with vehicles weighing more than 14,000 pounds to transition to a 100% zero emission fleetby 2040. Under the ICT, a small transit agency like the City of Fairfield’s FAST bus system is alsorequired to submit a councilapproved ZEB Rollout Plan (Rollout Plan) describing how it will achieve this2040 objective. FAST’s Rollout Plan must be submitted to CARB by July 1, 2023. In April 2020, FAST entered into a Professional Services Agreement with Willdan Energy Solutions forfinancial and planning services for the City’s Electrification Transition Project. Willdan’s scope of workincluded assisting FAST with developing this required Rollout Plan. FAST’s Rollout Plan outlines its plan to use batteryelectric vehicle (BEV) technology to achieve zeroemission mandates. Other information in the Rollout Plan includes:Technology and route analysisCurrent transit fleet and future transit fleet purchasesFacility and infrastructure modifications Service to disadvantaged communitiesWorkforce training Potential funding sources
Startup and scale up challenges
In the Rollout Plan, FAST states it has ordered its first BEVs from Gillig and is expecting delivery in December 2023. FAST will continue to replace its existing fleet of transit vehicles, with a full transition to BEV’s planned by 2033.

The FAST Rollout Plan also includes other vehicles that weigh less than 14,000 pounds and are currently used for FAST paratransit services. These smaller vehicles must also adhere to the following zero emission regulatory requirements:

Advanced Clean Fleet (ACF) regulation applies to vehicles weighing between 8,50014,000 pounds and requires that new vehicles in this category must be 100% ZEB by 2035.

Advanced Clean Car II (ACC II) regulation applies to vehicles weighing less than 8,500 pounds and requires that new vehicles sold in California must be 100% ZEB by 2035.

FINANCIAL IMPACT
There will be no immediate costs associated with approval of FAST’s ZEB Rollout Plan.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose against approving and submitting the ZEB Rollout Plan for FAST. However, this action would render FAST out of compliance with the ICT regulation.

STAFF CONTACT
Shaun Vigil, Transportation Planner II
(707) 4343807
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
FAST ZEB Rollout Plan
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 5/22/2023 7:42 PM
Beavers, Esther Approved 5/23/2023 11:20 AM
Beavers, Esther Approved 5/23/2023 11:22 AM
Packet Page 168 of 839

CITY OF FAIRFIELD

RESOLUTION NO. 2023-135

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE FAST ZERO

EMISSION BUS (ZEB) ROLLOUT PLAN

WHEREAS, the California Air Resources Board (CARB) approved the Innovative Clean Transit (ICT) regulation in 2019; and

WHEREAS, the City of Fairfield operates public transportation services as FAST; and

WHEREAS, the ICT requires small transit agencies to adopt a Zero Emission Bus (ZEB) Rollout Plan by July 1, 2023; and

WHEREAS, the City’s electrification consultant, Willdan Energy Solutions, and City staff developed an ICT compliant ZEB Rollout Plan for FAST’s transition to zero-emission transit vehicles.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The FAST ZEB Rollout Plan (2023) is hereby adopted.

PASSED AND ADOPTED this 6th day of June, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
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City of Fairfield
FAST ZEB Rollout Plan
June 6, 2023
Engineering and Planning | Energy Efficiency | Sustainability 44 Montgomery Street, Suite 1500, San Francisco, CA 94101 Packet Page 170 of 839Attachment 2 Page 1 of 121

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City of Fairfield Table of Contents
i

TABLE OF CONTENTS
Section A: Transit Agency Information ......................................................................................................... 2 Section B: Rollout Plan General Information ................................................................................................ 3 Section C: Technology Portfolio .................................................................................................................... 3 Route Analysis ........................................................................................................................................... 3 Section D: Current Bus Fleet Composition and Future Bus Purchases ......................................................... 7 Section E: Facilities and Infrastructure Modifications .................................................................................. 9 Section F: Provding Service in Disadvantaged Communities ...................................................................... 11 Section G: Workforce Training .................................................................................................................... 12 Section H: Potential Funding Sources ......................................................................................................... 12 Section I: Startup and Scale Up Challenges ................................................................................................ 14 Appendices .................................................................................................................................................. A1 Appendix A – Maintenance Facility Assessment Report............................................................................. A2 Appendix B – Training Recommendations and Workforce Development .................................................. A3

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2 Section A: Transit Agency Information
FAST is a public transportation service provider for the City of Fairfield in Northern California on Interstate 80 corridor between Oakland and Sacramento. The service territory is primarily in the Bay Area Air Quality Management District and San Francisco Bay Area Air Basin. FAST is administered by the City of Fairfield, headquartered at 2000 Cadenasso Drive, Fairfield, CA 94533. The seven-member City Council sets policy for the City. Administrative oversight of the FAST system and maintenance of the fleet are provided by the City of Fairfield, Public Works Department, and Transportation Division, while day-to-day operation is provided by a contract operator, currently MV Transportation.

FAST operates a fleet of 27 in-service and spare vehicles for fixed-route service. Local routes use Gillig buses with varying lengths (30, 35 and 40 feet) The paratransit fleet consists of 12 gasoline cutaway vehicles. All vehicles are equipped with wheelchair lifts or ramps and are ADA compliant. All fixed-route buses are equipped with bicycle racks.

The FAST fixed route transit system is currently comprised of eight (8) routes that provide local service within the boundaries of Fairfield including Travis Air Force Base). FAST provides origin-to-destination, demand response paratransit service (DART) to Americans with Disabilities Act (ADA)-eligible riders within Fairfield. FAST also operates a local taxi program.

FAST coordinates its services with other regional public transit operators at the Fairfield Transportation Center.

Fares are coordinated using Clipper and paper transfers. To ensure equitable access to transit, we partner with Metropolitan Transportation Commission (MTC), other transit operators, social service agencies and community- based organizations, to offer Clipper® STARTSM, a fare discount pilot program for adults in the Bay Area whose annual earnings are below 200% of the federal poverty level. Introduced in summer 2020, the approximately $17 million pilot program currently enables fare discounts ranging up to 50%.

The Fairfield-Suisun City Census County Division (CCD) has a population of about 149,892 people (ACS 2019 5-year estimates), which serves as the core service population. The median age was 35.3 with 51% female and 49% male populations. While Median Household Income (MHI) across the CCD was $85,370, the MHI varied greatly across census tracts with seven tracts having MHIs much lower than California’s MHI, five of which were under US MHI, and two of which were under $50,000. The lowest income tract had an MHI of $44,438 with 16.8% poverty. Up to 4% of the population in the CCD relies on public transportation as their primary way to get to work. The CCD is 31% White Non-Hispanic, 28% Hispanic of any race, 16% Black, 17% Asian, 6% two or more races, and 1% Pacific Islander. Approximately 22% of the population is foreign born, primarily from Asian countries (52%) followed by Latin American countries (40%). Veterans make up 9.8% of the community.

This ICT plan is not being submitted as part of a Joint Group. For additional information on the Rollout Plan please contact Shaun Vigil:

Shaun Vigil
Transportation Planner II
Public Works Department, City of Fairfield
2000 Cadenasso Dr Fairfield, CA 94533
Office: 707-434-3807
www.fairfield.ca.gov | www.fasttransit.org

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3 Section B: Rollout Plan General Information
This Rollout Plan has been prepared in compliance with California Air Resource Board’s (CARB) Innovating Clean Transit (ICT) regulation, which requires small transit agencies to start purchasing zero-emission transit buses in 2026 and can only purchase zero-emission transit buses starting in 2029. ICT requires transit agencies to have a fully zero-emission fleet by 2040.

Fairfield’s anticipates operating a 100% zero emission fleet by 2033, seven years ahead of the 2040 ICT deadline.

All new buses purchased starting in FY 2024 are expected to be battery electric buses (BEBs). Existing diesel fixed route buses have an expected useful life of 12 years, but Fairfield has historically extended the operating life to 15- 20 years. The newest fixed-route buses were purchased in 2013. Gasoline paratransit vehicles have an expected useful life of 7 years, but Fairfield has historically extended the typical operating life to 9 years. New gasoline paratransit vehicles will be purchased in 2022, and any paratransit vehicles beyond that will battery electric. As a result, FAST does not expect to have any early retirements of conventional buses.

This rollout plan is aligned with FAST’s existing fleet management policies and strategies including:
 City of Fairfield’s Alternative Fuel and Fleet Replacement Policy which states that that FAST intends to focus on transitioning to an all-electric bus fleet for transit operations.  FAST’s Short Range Transit Plan FY 2021-2030 which identifies the long-term plan to upgrade electrical components at the City’s Corporation Yard to support higher energy demand and a more robust connection into the power grid to transition its fleet to 100 percent electric.

The FAST ZEB Rollout Plan was approved by Fairfield City Council on June 6, 2023 and a copy of the City Council approval is included in the Appendix.

This rollout plan was completed with the assistance of a consultant, Willdan Energy Solutions. For additional information on the Rollout Plan please contact Shaun Vigil:

Shaun Vigil
Transportation Planner II
Public Works Department, City of Fairfield
2000 Cadenasso Dr Fairfield, CA 94533
Office: 707-434-3807
www.fairfield.ca.gov | www.fasttransit.org

Section C: Technology Portfolio
Willdan and CALSTART completed a detailed route analysis of Fairfield’s existing fixed local routes and paratransit operations. After evaluating several different vehicle options Fairfield has decided to move forward with using the battery electric buses (or equal) for their transit fleet:
 Gillig E Bus for Fixed Local Routes. At the time modelling was completed, Gillig’s maximum battery capacity was 444 kWh. Based on current market availability, FAST intends to purchase the 686 kWh model to meet all route requirements. It is expected to perform similarly to the Proterra E2 Max and meet all route requirements. With the recent advancement with Gillig BEB battery technology and FAST’s long history and familiarity with their buses, our agency felt they would better fit our service needs.  Greenpower EV Star for paratransit operations.

Route Analysis
Table 1 summarizes the fixed local route analysis results from multiple OEMs. Based on current market availability Fairfield will is expected to purchase a Gillig EBus with 686kWh model battery to meet all route requirements. This model was not available at the time modelling was completed, but is expected to perform similarly to the modelled Packet Page 173 of 839Attachment 2 Page 4 of 121

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4 Proterra E2 Max. For the purposes of the analysis a bus should complete the route with at least 20% state of charge (SOC) to be viable without an on-route charger.

Table 1 – Summary of Existing Fixed Local Route EBCM Results

ROUTE OEM
Summer
Final
SOC
Winter
Final
SOC
On-Route
Charger
Required
Daily
Maximum
Available
Charge Time
(hr:min)
Daily
Minimum
Charge Time
Required
(hr:min)
Route
Adjustment
Route 1-1 Proterra - Catalyst
XR 17.51% 25.33% YES 1:24 0:02 NO
New Flyer - XE40 16.96% 24.55% YES 1:24 0:03 NO
Gillig - EBUS 11.96% 19.93% YES 1:24 0:08 NO
Proterra - E2 Max 39.32% 44.69% NO 1:24 0:00 NO
Route 1-2 Proterra - Catalyst
XR 22.96% 30.48% NO 1:18 0:00 NO
New Flyer - XE40 22.43% 29.76% NO 1:18 0:00 NO
Gillig - EBUS 17.77% 25.46% YES 1:18 0:02 NO
Proterra - E2 Max 43.33% 48.51% NO 1:18 0:00 NO
Route 2-
1a
Proterra - Catalyst
XR 73.92% 69.91% NO 0:16 0:00 NO
New Flyer - XE40 75.70% 72.91% NO 0:16 0:00 NO
Gillig - EBUS 74.19% 71.25% NO 0:16 0:00 NO
Proterra - E2 Max 82.07% 80.10% NO 0:16 0:00 NO
Route 2-
1b
Proterra - Catalyst
XR 64.03% 68.56% NO 0:20 0:00 NO
New Flyer - XE40 66.49% 71.79% NO 0:20 0:00 NO
Gillig - EBUS 64.45% 70.02% NO 0:20 0:00 NO
Proterra - E2 Max 75.39% 79.14% NO 0:20 0:00 NO
Route 2-2 Proterra - Catalyst
XR 12.12% 15.16% YES 0:52 0:08 NO
New Flyer - XE40 18.07% 23.75% YES 0:52 0:02 NO
Gillig - EBUS 13.05% 19.02% YES 0:52 0:07 NO
Proterra - E2 Max 39.76% 43.78% NO 0:52 0:00 NO
Route 3-1 Proterra - Catalyst
XR 28.07% 34.06% NO 1:24 0:00 NO
New Flyer - XE40 24.75% 31.89% NO 1:24 0:00 NO
Gillig - EBUS 20.23% 27.73% NO 1:24 0:00 NO
Proterra - E2 Max 45.11% 50.16% NO 1:24 0:00 NO
Route 3-2 Proterra - Catalyst
XR 29.46% 36.25% NO 1:24 0:00 NO
New Flyer - XE40 26.20% 34.17% NO 1:24 0:00 NO
Gillig - EBUS 21.78% 30.14% NO 1:24 0:00 NO
Proterra - E2 Max 46.18% 51.81% NO 1:24 0:00 NO
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5 ROUTE OEM
Summer
Final
SOC
Winter
Final
SOC
On-Route
Charger
Required
Daily
Maximum
Available
Charge Time
(hr:min)
Daily
Minimum
Charge Time
Required
(hr:min)
Route
Adjustment
Route 4 Proterra - Catalyst
XR -9.52% -8.72% YES 0:14 0:30 YES
New Flyer - XE40 -0.06% 5.68% YES 0:14 0:22 YES
Gillig - EBUS -6.20% -0.17% YES 0:14 0:27 YES
Proterra - E2 Max 26.23% 30.28% NO 0:14 0:00 NO
Route 5 Proterra - Catalyst
XR 24.87% 26.77% NO 1:30 0:00 NO
New Flyer - XE40 22.89% 28.10% NO 1:30 0:00 NO
Gillig - EBUS 18.23% 19.97% YES 1:30 0:01 NO
Proterra - E2 Max 44.99% 48.66% NO 1:30 0:00 NO
Route 6-1 Proterra - Catalyst
XR 24.93% 28.42% NO 1:57 0:00 NO
New Flyer - XE40 29.58% 34.47% NO 1:57 0:00 NO
Gillig - EBUS 25.29% 30.42% NO 1:57 0:00 NO
Proterra - E2 Max 45.77% 48.12% NO 1:57 0:00 NO
Route 6-2 Proterra - Catalyst
XR 24.93% 28.42% NO 1:57 0:00 NO
New Flyer - XE40 29.58% 34.47% NO 1:57 0:00 NO
Gillig - EBUS 25.29% 30.42% NO 1:57 0:00 NO
Proterra - E2 Max 45.77% 48.12% NO 1:57 0:00 NO
Route 6-3 Proterra - Catalyst
XR 24.93% 28.42% NO 1:57 0:00 NO
New Flyer - XE40 29.58% 34.47% NO 1:57 0:00 NO
Gillig - EBUS 25.29% 30.42% NO 1:57 0:00 NO
Proterra - E2 Max 45.77% 48.12% NO 1:57 0:00 NO
Route 7-1 Proterra - Catalyst
XR -15.00% -

10.35% YES 1:44 0:36 NO
New Flyer - XE40 10.80% 17.34% YES 1:44 0:10 NO
Gillig - EBUS 5.29% 12.15% YES 1:44 0:15 NO
Proterra - E2 Max 20.26% 23.44% NO 1:44 0:00 NO
Route 7-2 Proterra - Catalyst
XR -15.00% -

10.35% YES 1:44 0:36 NO
New Flyer - XE40 10.80% 17.34% YES 1:44 0:10 NO
Gillig - EBUS 5.29% 12.15% YES 1:44 0:15 NO
Proterra - E2 Max 20.26% 23.44% NO 1:44 0:00 NO
Route 8-1 Proterra - Catalyst
XR 7.01% 8.33% YES 2:23 0:13 NO
New Flyer - XE40 14.87% 20.06% YES 2:23 0:05 NO
Gillig - EBUS 9.59% 15.03% YES 2:23 0:10 NO
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6 ROUTE OEM
Summer
Final
SOC
Winter
Final
SOC
On-Route
Charger
Required
Daily
Maximum
Available
Charge Time
(hr:min)
Daily
Minimum
Charge Time
Required
(hr:min)
Route
Adjustment
Proterra - E2 Max 33.75% 34.61% NO 2:23 0:00 NO
Route 8-2 Proterra - Catalyst
XR 89.09% 90.66% NO 0:00 0:00 NO
New Flyer - XE40 89.92% 91.97% NO 0:00 0:00 NO
Gillig - EBUS 89.30% 91.46% NO 0:00 0:00 NO
Proterra - E2 Max 92.20% 93.37% NO 0:00 0:00 NO

Willdan also completed a review of Fairfield’s paratransit operations and available battery electric vehicle conversion options to determine the viability of electrifying this portion of the fleet. At most, 11 paratransit buses can be in operation on a given day, with an average of eight buses deployed during peak periods in the morning and afternoon.

Table 2 summarizes general operations of this fleet. Since most paratransit buses drive less than 75 miles per day, Willdan used this minimum range as a threshold for an electric paratransit vehicle to be viable.

Table 2 – Summary of Paratransit Operations
Paratransit Assumptions Value
Average Daily Mileage 513
Maximum daily mileage 814
Typical Fleet Utilization (% of fleet in use) 72.73%
Times of highest demand 6:30am - 10am; 1pm - 5pm
Average Daily mileage per Bus 64
Max daily mileage per Bus 74

Paratransit routes vary daily based on customer demand and cannot be modeled like the fixed routes with CALSTART’s EBCM tool. Therefore, Willdan made estimations about battery electric paratransit vehicle capabilities based on transit bus modeling and conservative engineering assumptions.

Results of battery electric Paratransit modeling are shown in Error! Reference source not found. below for a variety of manufacturer products on the market today. Generally, most battery electric Paratransit vehicles will meet the daily average, worst case service requirements of Fairfield’s operation with mid-day charging on a 60kW or higher power DC fast charger.

Table 3 – Electric Paratransit Capabilities Review
Product Parameters
Phoenix
Motorcars GreenPower Lion Average
Cost $ 241,153 $ 282,674 $ 360,000 $ 275,412
Paratransit Listed Capacity (kWh) 125 118 160 133
Paratransit Useable Capacity (kWh) 100.00 94.40 128.00 105.44 Paratransit Stated Efficiency (kWh/mi) 0.96 0.79 1.07 0.97 Average Adjusted Summer Efficiency (kWh/mi) 1.31 1.07 1.46 1.39 Stated Range (mi) 130.00 150.00 150.00 137.50
Minimum Useable Range (mi) 76.19 87.91 87.91 75.74
Daily Final SOC (Average Mileage, Summer) 33% 42% 42% 32% Daily Final SOC (Maximum Mileage, Summer) 22% 33% 33% 22% Maximum Charge Time (to full) at 60 KW (hr:min) 2:17 1:10 2:06 1:50 Packet Page 176 of 839Attachment 2 Page 7 of 121

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7 Section D: Current Bus Fleet Composition and Future Bus Purchases FAST operates a fleet of 27 in-service and spare vehicles for fixed-route service. Local routes use 27 Gillig buses with varying lengths (30, 35 and 40 feet). The paratransit fleet consists of 12 gasoline cutaway vehicles. The following table outlines all of the current buses in FAST’s fleet.

Table 4 – Individual Bus Information of Current Fleet
Bus Number Make Use Type Model Year Fuel Type Bus Type
7708 Ford Paratransit 2007 Gasoline Cutaway
7709 Ford Paratransit 2007 Gasoline Cutaway
11700 Ford Paratransit 2011 Gasoline Cutaway
11703 Ford Paratransit 2011 Gasoline Cutaway
11704 Ford Paratransit 2011 Gasoline Cutaway
14701 Ford Paratransit 2014 Gasoline Cutaway
14702 Ford Paratransit 2014 Gasoline Cutaway
16705 Ford Paratransit 2016 Gasoline Cutaway
16706 Ford Paratransit 2016 Gasoline Cutaway
16707 Ford Paratransit 2016 Gasoline Cutaway
16708 Ford Paratransit 2016 Gasoline Cutaway
16709 Ford Paratransit 2016 Gasoline Cutaway
647 Gillig Fixed Local Route 2002 Diesel Standard
648 Gillig Fixed Local Route 2002 Diesel Standard
649 Gillig Fixed Local Route 2002 Diesel Standard
650 Gillig Fixed Local Route 2002 Diesel Standard
651 Gillig Fixed Local Route 2002 Diesel Standard
652 Gillig Fixed Local Route 2002 Diesel Standard
653 Gillig Fixed Local Route 2002 Diesel Standard
7620 Gillig Fixed Local Route 2007 Diesel Standard
7621 Gillig Fixed Local Route 2007 Diesel Standard
7622 Gillig Fixed Local Route 2007 Diesel Standard
7623 Gillig Fixed Local Route 2007 Diesel Standard
7629 Gillig Fixed Local Route 2007 Diesel Standard
7630 Gillig Fixed Local Route 2007 Diesel Standard
7633 Gillig Fixed Local Route 2007 Diesel Standard
9636 Gillig Fixed Local Route 2009 Diesel Hybrid Standard 9625 Gillig Fixed Local Route 2009 Diesel Standard
9626 Gillig Fixed Local Route 2009 Diesel Standard
9635 Gillig Fixed Local Route 2009 Diesel Standard
11631 Gillig Fixed Local Route 2011 Diesel Standard
11632 Gillig Fixed Local Route 2011 Diesel Standard
11645 Gillig Fixed Local Route 2011 Diesel Standard
13640 Gillig Fixed Local Route 2013 Diesel Hybrid Standard 13641 Gillig Fixed Local Route 2013 Diesel Hybrid Standard 13642 Gillig Fixed Local Route 2013 Diesel Hybrid Standard 13643 Gillig Fixed Local Route 2013 Diesel Hybrid Standard 13644 Gillig Fixed Local Route 2013 Diesel Hybrid Standard 13654 Gillig Fixed Local Route 2013 Diesel Hybrid Standard

For future bus purchases all ZEB purchases will be battery electric. All standard and cutaway electric buses will be charged exclusively at the corporation yard (depot) using plug-in chargers. Since larger battery capacity vehicles are available for longer routes, on-route charging will not be needed. The following tables outline the phase in plan Packet Page 177 of 839Attachment 2 Page 8 of 121

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8 of the battery electric buses. FAST is not planning to convert any existing conventional buses in service to zero- emission buses.

The fixed local route fleet will be expanded from 27 to 30 vehicles to provide additional spare capacity in the event of unexpected downtime. The paratransit fleet will be expanded from 12 vehicles to 19 vehicles long term to accommodate a new micro transit service FAST is planning to operate. Cost estimates are based on Metropolitan Transportation Commission price lists and quotes from vehicle manufacturers.

Table 5 - Future Transit Vehicle Purchases
Year
Total
Vehicle
Purchases
ZEB
Purchases
%
ZEB ZEB Types ZEB Fuel
Type
Total ICE
Purchases

% ICE
Type of
conventional
bus
Fuel type of
conventional
bus
2023 8 3 38% 3 standard Electricity 5 62% Transit Van Gasoline 2024 9 0 0% 9 100% Cutaway Gasoline
2025 9 9 100% 5 standard,
4 cutaway
Electricity 0 0%
2026 4 4 100% 4 cutaway

Electricity 0 0%
2027 10 10 100% 8 standard,
2 cutaway
Electricity 0 0%
2028 0 0
2029 5 5 100% 5 standard Electricity 0 0%
2030 0 0
2031 12 12 100% 3 standard,
9 cutaway
Electricity 0 0%
2032 4 4 100% 4 cutaway Electricity
2033 10 10 100% 6 standard,
4 cutaway
Electricity 0 0%
2034 2 2 100% 2 cutaway Electricity 0 0%
2035 3 3 100% 3 standard

Electricity 0 0%
2036 0 0
2037 5 5 100% 5 standard Electricity
2038 9 9 100% 9 cutaway

Electricity 0 0%
2039 12 12 100% 8 standard
4 cutaway
Electricity 0 0%
2040 4 4 100% 4 cutaway Electricity 0 0%

Table 6 - Range and Estimated Costs of Future ZEBs
Timeline Number
of ZEBs Bus Type Required BEB Range
(miles)
Estimated Cost
for Standard
Buses ($/bus)
Estimated Cost
for Paratransit
Buses ($/bus)
2023 3 3 standard Standard – 153 miles $1,172,734
2024
2025 9 5 standard,
4 cutaway
Standard – 160 miles
Cutaway – 75 miles
$1,232,104 $335,755
2026 4 4 cutaway Cutaway – 75 miles $344,149
2027 10 8 standard,
2 cutaway
Standard – 199 miles
Cutaway – 75 miles
$1,294,479 $352,753
2028
2029 5 5 standard Standard - 246 miles $1,360,012
2030
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9 Timeline Number
of ZEBs Bus Type Required BEB Range
(miles)
Estimated Cost
for Standard
Buses ($/bus)
Estimated Cost
for Paratransit
Buses ($/bus)
2031 12 3 standard
9 cutaway
Standard - 246 miles
Cutaway – 75 miles
$1,428,862 $389,373
2032 4 4 cutaway $399,107
2033 10 6 standard
4 cutaway
Standard - 246 miles
Cutaway – 75 miles
$1,501,199 $409,085
2034 2 2 cutaway Cutaway – 75 miles $419,312
2035 3 3 standard Standard - 246 miles $1,577,197
2036
2037 5 5 standard Standard - 246 miles $1,657,042
2038 9 9 cutaway Cutaway – 75 miles $462,842
2039 12 8 standard
4 cutaway
Standard - 246 miles
Cutaway – 75 miles
$1,740,930 $474,413
2040 4 4 cutaway Cutaway – 75 miles $486,273

Section E: Facilities and Infrastructure Modifications
Several upgrades will be required at the corporation yard to support the electric transit fleet, specifically electrical infrastructure for the chargers and an upgraded maintenance facility. The corporation yard is located at 420 Gregory Lane, Fairfield, CA 94533. Table 7 contains a summary of the facility improvements needed to support a fleet of 49 electric buses.

Table 7 - Facilities Information and Construction Timeline Facility Name Address Main Function Type of Infrastructure Service Capacity Needs
Upgrade
Estimated
Construction
timeline
Corporation
Yard
420 Gregory
Lane, Fairfield,
CA 94533
House, wash,
and charge
vehicles
Civil improvements,
electrical infrastructure
25 150kW depot chargers
with two ports each to
charge 49 vehicles
Yes 2023-2024
Maintenance
Facility
420 Gregory
Lane, Fairfield,
CA 94533
Maintain and
repair vehicles
Additional service bays
to maintain electric
buses
Add 4 bays to maintain up
to 49 electric vehicles
Yes 2023-2024

FAST plans to use a series of DC Fast chargers with a maximum output between 150-200kW to charge the transit fleet. In this scenario, each power cabinet would have two depot boxes that can either charge two vehicles simultaneously or sequentially. A total of 25 power cabinets and 50 charging ports will be installed for the entire fleet. Fixed route buses will be charged primarily overnight while paratransit buses are still assumed to charge primarily midday in between morning and afternoon runs. The final charging solution provides a dedicated charging port for each vehicle to ensure every bus can be recharged each day. Knowing that not all buses operate in a given day, this effectively provides a few spare chargers in case one needs to be serviced.

Initial infrastructure installed for the transit fleet is expected to include six DC Fast Chargers with two depot boxes each. 8 electric buses are expected to be in service by 2025. Improvements will include a new facility for the fleets bus operators, MV transit, and employee parking for bus drivers. Electrical infrastructure upgrades will be required to support up to 4.25MW of new load from the charging stations. This may include Supervisory Control and Data Acquisition (SCADA) equipment upgrades, new utility transformers, and new underground cabling. FAST intends to apply to PG&E’s EV Fleet program to reduce the electrical infrastructure costs. A summary of key site electrical infrastructure upgrades needed to support a fully zero-emission fleet include:

 (2) 3000 KVA transformer, utility owned
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10  (1) 4000A, 480V 3 phase Service Entrance Switchboard, 4000A Main  (1) 3000A, 480V 3 phase Service Entrance Switchboard, 3000A Main  (25) ABB 480V 150 kW Charging Stations with two depot boxes each  (2) 3000A, 480V 3 phase Distribution Boards
 (50) Concrete filled steel bollards
 (2) site level revenue-grade meter and CT sets
 Approximately 1800 sqft of concrete pad, total

A maintenance facility assessment was completed and identified deficiencies of the existing facility and described the upgrades needed to support an electric bus and public works fleet. The maintenance facility is undersized for current transit and public works fleet and does not have the capabilities to service electrical buses. A separate maintenance facility assessment report has been included in the Appendix. FAST will pursue the option to add four new bays to the facility that can service 49 battery electric buses, as shown in Figure 1. The facility, as is, is not capable of performing maintenance on electric buses.

FAST will revise the overall corporation yard layout to house the buses and chargers. The current area for bus parking is cramped and does not have adequate space for the required electrical infrastructure and chargers. The corporation yard is shared for Fairfield public work fleets which will also incur some changes for its electrification and growth overtime. A copy of the future corporation yard layout is included on the following page.

As part of the revised layout three additional parking stalls will be needed for the standard buses and 7 additional parking stalls will be required for cutaway buses. The additional standard bus fleet growth is planned for to ensure Figure 1. Mockup of Maintenance Facility Upgrades with 4 New Service Bays Packet Page 180 of 839Attachment 2 Page 11 of 121

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11 reliable service in the event of unexpected extended downtime. Cutaway fleet growth is required to operate a future micro transit service.

FAST facilities are not located in a NOx-Exempt Area. FAST’s corporation yard and its service area is served by PG&E. FAST intends to use PG&E’s EV Fleet program to reduce infrastructure costs.

Section F: Provding Service in Disadvantaged Communities

FAST’s service territory includes several Disadvantaged Communities as listed in the latest version (4.0) of the CalEnviroScreen. Census Tracts in Fairfield, Suisun City, and Sacramento include census tracts:

6095252502
6095252402
6067005301
6067000700
6067001101

Deployment of BEBs in DACs over time is summarized in Table 8.

FAST’s service area population including low-income, high unemployment and underemployment areas, linguistically isolated people, those with a high housing cost burden, residents with high transportation costs and low transportation access, communities suffering disproportionate environmental impacts, and those impacted by climate change. The local service area alone features seven (7) census tracts that suffer multiple Federal Justice40 disadvantages while the entire service area struggles with housing cost burdens and climate impacts.

According to CalEnviroScreen 4.0, on average the census tracts served by local transit routes are in the 50th percentile of poverty. According to the EPA’s EJs Screening and Mapping Tool, all of Fairfield’s census tracts are from the 70th to 100th percentile of Demographic Index, which combines percent of low income and minority populations.

Implementing zero emission vehicles will provide immediate benefits to the community including improved air quality and reduced noise pollution. Battery electric buses have no tailpipe emissions, resulting in decreased emissions of criteria air pollutants including nitrogen oxides (NOx), sulfur dioxides (SOx), volatile organic compounds (VOCs), and Particulate matter (PM). Battery electric buses also do not emit any tailpipe greenhouse gases. PG&E’s 2020 power content label (the most recent available) indicates that 85% of its electricity comes from GHG free sources, resulting in a high net decrease in GHG emissions by transitioning to zero-emission buses.

Table 8 – Service in Disadvantaged Communities
Timeline (year) Number of
ZEBs Disadvantaged Community
2023 3 6095252502, 6095252402
2024 3 6095252502, 6095252402
2025 12 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2026 16 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2027 26 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2028 26 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2029 31 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2030 31 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2031 43 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2032 43 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 Packet Page 181 of 839Attachment 2 Page 12 of 121

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Fairfield and Suisun Transit ICT Rollout Plan
12 Timeline (year) Number of
ZEBs Disadvantaged Community
2033 49 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2034 49 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2035 49 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2036 49 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2037 49 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2038 49 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2039 49 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2040 49 6095252502, 6095252402, 6067005301, 6067000700, 6067001101

Section G: Workforce Training
FAST intends to work with battery electric bus manufacturers to include training as part of the initial vehicle purchases. This will include both operator training for drivers and maintenance training for service technicians.

Additional refresher training will be completed on an as-needed basis. FAST also plans to develop and implement a Workforce Development Plan with its current contracted bus operator, MV Transportation. Separate documents outlining potential trainings FAST is considering is included in the Appendix.

Section H: Potential Funding Sources
Transitioning to a zero-emission fleet will be more capital intensive than continuing with a diesel fleet given that BEBs have a higher upfront cost than diesel buses, new electrical infrastructure and chargers will be needed to power the BEB fleet, and the maintenance facility will need to be upgraded to service BEBs.

To date, FAST has used primarily FTA grants to purchase new fixed-route buses, including both discretionary and formula 5339b funds. FAST works with MTC to fund basic capital needs including bus replacements under their Transit Capital Priorities program. FAST plans to leverage HVIP funding to reduce the incremental capital cost of BEBs. FAST will also apply to PG&E’s EV Fleet program to reduce the cost of electrical infrastructure and chargers.

The following table outlines potential funding sources FAST may use to implement this Rollout plan.

Table 9 - Potential Funding Sources for Transit Fleet Electrification Federal /
State /
Regional
Funding
Type Name Purpose/Notes Typical
deadlines Funds Available
Federal Competitive
Rebuilding American
Infrastructure with
Sustainability and Equity,
(RAISE)
Discretionary grant transportation
infrastructure program, effectively rebranding
of BUILD, 80% federal cost share, 20% local
match required
Spring of each
FY
$1.5B FY 2022 (min
$5 million/max 45
million)
Federal Formula Congestion Mitigation and
Air Quality (CMAQ)
Funds projects that contribute to improved
air quality and mitigate congestion, allocated
through MTC, no local match required
MTC Cycle 3
programmed
in 2022
$500M+/yr though
FY 2026 statewide
allocation
Federal Formula FTA Buses and Bus Facilities
Formula Program 5339b
This FTA program provides grants to replace,
rehabilitate and purchase buses and related
equipment, or to build bus-related facilities.

Funds from the Federal Highway
Administration’s Transit Capital Rehabilitation
program supplement this grant. This program
is administered, and funds are allocated by
MTC
Fall every 3
years with
annual updates
$350K-$400K with
annual increases
Federal Competitive FTA Buses and Bus Facilities
Competitive Program 5339b
Replace, rehabilitate and purchase buses and
related equipment and to construct bus-
related facilities. 80% federal cost share, 20%
local match required
Spring $375+M/yr through
FY 2026
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13 Federal /
State /
Regional
Funding
Type Name Purpose/Notes Typical
deadlines Funds Available
Federal Competitive FTA Low-No Emission Grant
5339c
Purchase or lease of zero emission and low-
emission transit buses as well as for the
acquisition, construction or leasing of
supporting facilities and equipment. 80%
federal cost share, 20% local match required
Spring $1.1B/yr through FY
2026
Federal Competitive Innovative Leasing
Arrangements Program
Highlights capital leasing procedures and
requirements for the leasing of ZEV
components, particularly power sources

TBD TBD
Federal Formula Human Resources & Training
5314-b
Possible application for new technology
training on BEB. Under this new program, FTA
may make grants or enter into contracts for
human resource and workforce development
programs as they apply to public
transportation activities.

TBD TBD
Federal Competitive
Capital Leasing Certain Zero
Emission Vehicle
Components and Removable
Power Sources
Under the new program, grantees are eligible
to purchase a removable power source such
as batteries and fuel cells separately through
a capital lease.

N/A
Used to expedite
the purchase of
small items that are
under the simplified
acquisition
threshold of
$150,000
Federal Competitive Joint Development
Joint development projects involve:

Integrated development of transit and non-
transit improvements, with transit projects
physically or functionally related to
commercial, residential, or mixed-use
development. Public and private investments
that are coordinated between transit
agencies and developers to improve land
owned by a transit agency or related to a
transit improvement.

Mutual benefit and shared cost among all
parties involved

N/A N/A
Federal Competitive
Areas of Persistent Poverty
Program (Applicants for the
Areas of Persistent Poverty
program must be eligible
recipients or sub-recipients
under section 5307, 5310, or
5311 of title 49, U.S. Code).

Fairfield service area may
not currently be eligible but
partner agencies/corridors
may have eligibility.

Program supports projects that will improve
transit services or facilities in areas of
persistent poverty through planning,
engineering, technical studies, or financial
plans for projects. 90% federal cost share,
10% local match
Summer $16.3 million 2021
round
State Formula
State Transportation
Improvement Program
(STIP)
Capital improvement program of
transportation projects TBD $342 million for
FY25 and FY 26
State Competitive Caltrans Sustainable
Communities
Provide funding to support regional
sustainable communities’ strategies, helping
achieve State’s GHG reductions targets
October ~$20 million
annually
State Competitive Transit and Intercity Rail
Capital Program (TIRCP)
Funds large, transformative projects that
modernize intercity, commuter, and urban
transit systems.

Spring $2 billion annually
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14 Federal /
State /
Regional
Funding
Type Name Purpose/Notes Typical
deadlines Funds Available
State Formula Low Carbon Transit
Operations Program (LCTOP)
Provides operating and capital assistance to
transit agencies to reduce greenhouse gas
emissions
March $48 million annually
State Other Low Carbon Fuel Credits
(LCFS)
Provides credits for using low carbon fuels,
including electricity. Credit prices fluctuate
based on market supply and demand.

N/A
N/A, recent
fluctuations
average $0.11-

0.15/kWh.

Regional Formula Transportation Funds for
Clean Air (TFCA) Funds projects that help reduce air pollution February/ March
Approx. $350,000
annually
Regional Formula State Transit Assistance
Funds (STAF)
transit planning, transit operations and capital
projects February, 2021 Approx. $4 – 5
million annually
Regional Voucher
BAAQMD Hybrid Electric
Vehicle Purchase Vouchers
(HVIP) (for fleets)
To accelerate the purchase of cleaner, more-
efficient trucks and buses in California Spring 2021
Approximately
$5,000 to $45,000
per qualified
request
Regional Competitive
Carl Moyer Memorial Air
Quality Standards
Attainment Program
Focused on heavy duty vehicles, it is also
applicable for charging equipment, no cost
share required for public agencies.

Appl. Cycle
opened on Oct,
2020
$40 million
Regional Competitive PG&E’s EV Fleet Program To help organizations convert to electric vehicles in their fleet operation
Rolling basis.

This program is
scheduled to
end by 2024
Total of $236
million
Regional Competitive
Volkswagen Mitigation Trust
Fund for Zero Emission
Transit and Shuttle Buses
Provides funds to replace older, high-polluting
transit, school, and shuttle buses with new
battery-electric or fuel-cell buses
Rolling Basis $3.25 million per
entity

Section I: Startup and Scale Up Challenges
FAST facies several challenges to transit its transit fleet from traditional combustion vehicles to battery electric.

Higher capital costs for vehicles and high costs for infrastructure and chargers remain a financial barrier to BEBs.

While FTA has recently increased funding allocations for zero emission buses and infrastructure, it remains highly competitive, particularly in California where every transit fleet is vying for the same funds. Additional state funding to offset these infrastructure costs are critical to start up and then scale up.

Beyond financial constraints, FAST’s transit fleet operates in a share corporation yard with the City of Fairfield’s public works fleet. When new space is allocated for electrical infrastructure and chargers, that removes space available for other city vehicles and functions. The existing corporation yard is already space constrained, so allocated space for new equipment exacerbates existing issues. This also requires close coordination with multiple City departments in order to implement projects, which can slow down the overall process. Fairfield’s maintenance facility is severely undersized and cannot accommodate electric buses in its current form, requiring expensive modifications and adding additional bays, which further reduces space available for other fleet needs.

Electrical capacity creates physical limitations to how quickly the transit fleet can electrify. While charging schedules can be optimized to generally keep overall load down, PG&E and other utilities will still plan for the worst-case scenario based on the nameplate rating of the charging stations. High power charging stations are needed in case a vehicle runs behind schedule or is in the shop for maintenance before it is deployed. FAST may not be able to convert its fleet as quickly as it would like if the electrical capacity were not there to support it.

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Fairfield Transit Electrification
ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
A1
Appendices

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Fairfield Transit Electrification
ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
A2
Appendix A – Maintenance Facility Assessment Report

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Maintenance Facility Assessment
2 Contents

1.0 EXECUTIVE SUMMARY ........................................................................................................................ 4

2.0 ASSESSMENT METHODOLOGY ............................................................................................................ 6

3.0 OVERVIEW ........................................................................................................................................... 8

4.0 EXISTING SPACES ASSESSMENT ........................................................................................................ 10

5.0 PROGRAM VERIFICATION/SPACE NEEDS PROGRAM ........................................................................ 14

6.0 RENOVATION/ADDITION CONCEPT PLANS ....................................................................................... 21

7.0 MASTER PLAN CONCEPTS ................................................................................................................. 32

8.0 FACILITY MODIFICATIONS ................................................................................................................. 38

9.0 ELECTRICAL UPGRADES ..................................................................................................................... 42

10.0 SUMMARY ....................................................................................................................................... 44 APPENDIX A: MEETING MINUTES .......................................................................................................... 45 APPENDIX B: EXISTING FACILITY PLANS ................................................................................................. 67 APPENDIX C: FALL PROTECTION ............................................................................................................. 75 APPENDIX D: INVENTORY MANAGEMENT SYSTEM ............................................................................... 77 APPENDIX E: PUBLIC WORKS FLEET INVENTORY .................................................................................... 82 APPENDIX F: TURN STUDY ...................................................................................................................... 87

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FAST ICT Rollout Plan

City of Fairfield Table of Contents
i

TABLE OF CONTENTS
Section A: Transit Agency Information ......................................................................................................... 2 Section B: Rollout Plan General Information ................................................................................................ 3 Section C: Technology Portfolio .................................................................................................................... 3 Route Analysis ........................................................................................................................................... 3 Section D: Current Bus Fleet Composition and Future Bus Purchases ......................................................... 7 Section E: Facilities and Infrastructure Modifications .................................................................................. 9 Section F: Provding Service in Disadvanteged Communities ...................................................................... 12 Section G: Workforce Training .................................................................................................................... 13 Section H: Potential Funding Sources ......................................................................................................... 13 Section I: Startup and Scale Up Challenges ................................................................................................ 16 Appendices .................................................................................................................................................... 1 Appendix A – Maintenance Facility Assessment Report............................................................................... 2 Appendix B – Training Recommendations Report ........................................................................................ 3

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2 Section A: Transit Agency Information

FAST is a public transportation service provider for the City of Fairfield in Northern California on Interstate 80 corridor between Oakland and Sacramento. The service territory is primarily in the Bay Area Air Quality Management District and San Francisco Bay Area Air Basin. FAST is administered by the City of Fairfield, headquartered at 2000 Cadenasso Drive, Fairfield, CA 94533. The seven-member City Council sets policy for the City. Administrative oversight of the FAST system and maintenance of the fleet are provided by the City of Fairfield, Public Works Department, and Transportation Division, while day-to-day operation is provided by a contract operator, currently MV Transportation.

FAST coordinates its services with other regional public transit operators at the Fairfield Transportation Center.

This ICT plan is not being submitted as part of a Joint Group. For additional information on the Rollout Plan please contact Shaun Vigil:

Shaun Vigil
Transportation Planner II
Public Works Department, City of Fairfield
2000 Cadenasso Dr Fairfield, CA 94533
Office: 707-434-3807
www.fairfield.ca.gov | www.fasttransit.org

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FAST ICT Rollout Plan

Fairfield’s anticipates operating a 100% zero emission fleet by 2033, seven years ahead of the 2040 ICT deadline.

All new buses purchased starting in FY 2024 are expected to be battery electric buses (BEBs). Existing diesel fixed route buses have a typical operating life of 15-20 years, with the newest fixed-route buses purchased in 2013.

Gasoline paratransit vehicles have a typical operating life of 9 years. New gasoline paratransit vehicles will be purchased in 2022, and any paratransit vehicles beyond that will battery electric. As a result, FAST does not expect to have any early retirements of conventional buses.

This rollout plan was completed with the assistance of a consultant, Willdan Energy Solutions. For additional information on the Rollout Plan please contact Shaun Vigil:

Shaun Vigil
Transportation Planner II
Public Works Department, City of Fairfield
2000 Cadenasso Dr Fairfield, CA 94533
Office: 707-434-3807
www.fairfield.ca.gov | www.fasttransit.org

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4 Table 1 – Summary of Existing Fixed Local Route EBCM Results

FAST ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
5 ROUTE OEM
Summer
Final
SOC
Winter
Final
SOC
On-Route
Charger
Required
Daily
Maximum
Available
Charge Time
(hr:min)
Daily
Minimum
Charge Time
Required
(hr:min)
Route
Adjustment
Gillig - EBUS -6.20% -0.17% YES 0:14 0:27 YES
Proterra - E2 Max 26.23% 30.28% NO 0:14 0:00 NO
Route 5 Proterra - Catalyst
XR 24.87% 26.77% NO 1:30 0:00 NO
New Flyer - XE40 22.89% 28.10% NO 1:30 0:00 NO
Gillig - EBUS 18.23% 19.97% YES 1:30 0:01 NO
Proterra - E2 Max 44.99% 48.66% NO 1:30 0:00 NO
Route 6-1 Proterra - Catalyst
XR 24.93% 28.42% NO 1:57 0:00 NO
New Flyer - XE40 29.58% 34.47% NO 1:57 0:00 NO
Gillig - EBUS 25.29% 30.42% NO 1:57 0:00 NO
Proterra - E2 Max 45.77% 48.12% NO 1:57 0:00 NO
Route 6-2 Proterra - Catalyst
XR 24.93% 28.42% NO 1:57 0:00 NO
New Flyer - XE40 29.58% 34.47% NO 1:57 0:00 NO
Gillig - EBUS 25.29% 30.42% NO 1:57 0:00 NO
Proterra - E2 Max 45.77% 48.12% NO 1:57 0:00 NO
Route 6-3 Proterra - Catalyst
XR 24.93% 28.42% NO 1:57 0:00 NO
New Flyer - XE40 29.58% 34.47% NO 1:57 0:00 NO
Gillig - EBUS 25.29% 30.42% NO 1:57 0:00 NO
Proterra - E2 Max 45.77% 48.12% NO 1:57 0:00 NO
Route 7-1 Proterra - Catalyst
XR -15.00% -

FAST ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
6 ROUTE OEM
Summer
Final
SOC
Winter
Final
SOC
On-Route
Charger
Required
Daily
Maximum
Available
Charge Time
(hr:min)
Daily
Minimum
Charge Time
Required
(hr:min)
Route
Adjustment
New Flyer - XE40 89.92% 91.97% NO 0:00 0:00 NO
Gillig - EBUS 89.30% 91.46% NO 0:00 0:00 NO
Proterra - E2 Max 92.20% 93.37% NO 0:00 0:00 NO

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Fairfield and Suisun Transit ICT Rollout Plan
8 For future bus purchases all ZEB purchases will be battery electric. All standard and cutaway electric buses will be charged exclusively at the corporation yard (depot) using plug-in chargers. Since larger battery capacity vehicles are available for longer routes, on-route charging will not be needed. The following tables outline the phase in plan of the battery electric buses. FAST is not planning to convert any existing conventional buses in service to zero- emission buses.

The fixed local route fleet will be expanded from 27 to 30 vehicles to provide additional spare capacity in the event of unexpected downtime. The paratransit fleet will be expanded from 12 vehicles to 19 vehicles to accommodate a new micro transit service FAST is planning to operate. Cost estimates are based on Metropolitan Transportation Commission price lists and quotes from vehicle manufacturers.

Table 5 - Future Transit Vehicle Purchases
Year
Total
Vehicle
Purchases
ZEB
Purchases
%
ZEB ZEB Types ZEB Fuel
Type

TOTAL ICE

PURCHASES

% ICE
Type of
conventional
bus
Fuel type of
conventional
bus
2023 8 3 38% 3 standard Electricity 5 62% Transit Van Gasoline 2024 9 9 0% 9 100% Cutaway Gasoline
2025 9 9 100% 5 standard,
4 cutaway Electricity 0 0%
2026 4 4 100% 4 cutaway
Electricity 0 0%
2027 8 8 100% 8 standard Electricity 0 0%
2028 0 0
2029 5 5 100% 5 standard Electricity 0 0%
2030 0 0
2031 18 18 100% 3 standard,
15 cutaway Electricity 0 0%
2032 0 0
2033 10 10 100%
6 standard,
4 cutaway

Electricity 0 0%
2034 0 0
2035 0 0
2036 5 5 100% 5 standard
Electricity 0 0%
2037 3 3 100% 3 standard Electricity
2038 18 18 100%
3 standard,
15 cutaway

Electricity 0 0%
2039 8 8 100% 8 standard
Electricity 0 0%
2040 4 4 100% 4 cutaway Electricity 0 0%
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9 Table 6 - Range and Estimated Costs of Future ZEBs
Timeline Number
of ZEBs Bus Type Required BEB Range
(miles)
Estimated
Cost for
Standard
Buses
($/bus)
Estimated
Cost for
Paratransit
Buses
($/bus)
2023 3 3 standard Standard – 153 miles $1,172,734
2024
9 5 standard, 4
cutaway
Standard – 153 miles
Cutaway – 75 miles

$1,025,442 $335,025
2025 9 5 standard,
4 cutaway
Standard – 160 miles
Cutaway – 75 miles
$1,232,104 $343,401
2026 4 4 cutaway Cutaway – 75 miles $351,985
2027 8 8 standard Standard – 199 miles $1,104,289 $360,785 2028 0
2029 5 5 standard Standard - 246 miles $1,160,194 $379,050 2030 0
2031 18 3 standard, 15
cutaway
Standard - 246 miles
Cutaway – 75 miles
$1,218,929 $398,239
2032 0
2033
10 6 standard 4
cutaway
Standard - 246 miles
Cutaway – 75 miles

$1,280,637 $418,400
2034 0
2035 0
2036 5 5 standard

Standard - 246 miles

$1,379,106 $450,571
2037 3 3 standard Standard - 246 miles $1,413,584
2038
18 3 standard, 15
cutaway
Standard - 246 miles
Cutaway – 75 miles

$1,448,923 $473,381
2039 8 8 standard

Standard – 246 miles

$1,485,146 $485,216
2040 4 4 cutaway Cutaway – 75 miles $1,522,275 $497,346

Section E: Facilities and Infrastructure Modifications
Several upgrades will be required at the corporation yard to support the electric transit fleet, specifically electrical infrastructure for the chargers and an upgraded maintenance facility. The corporation yard is located at 420 Gregory Lane, Fairfield, CA 94533. Table 5 contains a summary of the facility improvements needed to support a fleet of 49 electric buses.

FAST ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
10 FAST plans to use a series of ABB’s HCV 150
charging stations to charge the transit fleet. In
this scenario, each 150kW charger has two depot
boxes and can sequentially charge the connected
buses, as illustrated in Figure 1. A total of 25
power cabinets and 50 charging ports will be
installed for the entire fleet. Fixed route buses will
be charged primarily overnight while paratransit
buses are still assumed to charge primarily midday
in between morning and afternoon runs. The final
charging solution provides a dedicated charging
port for each vehicle to ensure every bus can be
recharged each day. Knowing that not all buses
operate in a given day, this effectively provides a
few spare chargers in case one needs to be
serviced.

Initial infrastructure installed is planned to include 6 ABB HVC 150kW chargers with two depot boxes each. 8 electric buses are expected to be in service by 2025. Improvements will include a new facility for the fleets bus operators, MV transit, and employee parking for bus drivers. Electrical infrastructure upgrades will be required to support up to 4.25MW of new load from the charging stations. This may include Supervisory Control and Data Acquisition (SCADA) equipment upgrades, new utility transformers, and new underground cabling. FAST intends to apply to PG&E’s EV Fleet program to reduce the electrical infrastructure costs. A summary of key site electrical infrastructure upgrades needed to support a fully zero-emission fleet include:

 (2) 3000 KVA transformer, utility owned
 (1) 4000A, 480V 3 phase Service Entrance Switchboard, 4000A Main  (1) 3000A, 480V 3 phase Service Entrance Switchboard, 3000A Main  (25) ABB 480V 150 kW Charging Stations with two depot boxes each  (2) 3000A, 480V 3 phase Distribution Boards
 (50) Concrete filled steel bollards
 (2) site level revenue-grade meter and CT sets
 Approximately 1800 sqft of concrete pad, total

A maintenance facility assessment was completed and identified deficiencies of the existing facility and described the upgrades needed to support an electric bus and public works fleet. The maintenance facility is undersized for current transit and public works fleet and does not have the capabilities to service electrical buses. A separate maintenance facility assessment report has been included in the Appendix. FAST will pursue the option to add four new bays to the facility that can service 49 battery electric buses, as shown in Figure 2. The facility, as is, is not capable of performing maintenance on electric buses.

Figure 1. Sample Power Cabinet and Depot Box Configuration Packet Page 198 of 839Attachment 2 Page 29 of 121

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Fairfield and Suisun Transit ICT Rollout Plan
11 FAST will revise the overall corporation yard layout to house the buses and chargers. The current area for bus parking is cramped and does not have adequate space for the required electrical infrastructure and chargers. The corporation yard is shared for Fairfield public work fleets which will also incur some changes for its electrification and growth overtime. A copy of the future corporation yard layout is included on the following page.

As part of the revised layout three additional parking stalls will be needed for the standard buses and 7 additional parking stalls will be required for cutaway buses. The additional standard bus fleet growth is planned for to ensure reliable service in the event of unexpected extended downtime. Cutaway fleet growth is required to operate a future micro transit service.

FAST facilities are not located in a NOx-Exempt Area. FAST’s corporation yard and its service area is served by PG&E. FAST intends to use PG&E’s EV Fleet program to reduce infrastructure costs.

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12 Section F: Provding Service in Disadvantaged Communities

6095252502
6095252402
6067005301
6067000700
6067001101

Deployment of BEBs in DACs over time is summarized in Table 10.

According to the CalEnviroScreen 4.0, on average the census tracts served by local transit routes are in the 50th percentile of poverty. According to the EPA’s EJs Screening and Mapping Tool, all of Fairfield’s census tracts are from the 70th to 100th percentile of Demographic Index, which combines percent of low income and minority populations.

Table 8 – Service in Disadvantaged Communities
Timeline (year) Number of
ZEBs Disadvantaged Community
2022 0 6095252502, 6095252402
2023 0 6095252502, 6095252402
2024 12 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2025 15 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2026 25 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2027 36 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2028 36 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2029 36 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2030 36 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2031 59 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2032 59 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2033 63 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2034 63 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2035 63 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2036 63 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2037 63 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 Packet Page 200 of 839Attachment 2 Page 31 of 121

FAST ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
13 2038 63 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2039 63 6095252502, 6095252402, 6067005301, 6067000700, 6067001101 2040 63 6095252502, 6095252402, 6067005301, 6067000700, 6067001101

Section G: Workforce Training

FAST intends to work with battery electric bus manufacturers to include training as part of the initial vehicle purchases. This will include both operator training for drivers and maintenance training for service technicians.

Section H: Potential Funding Sources

Transitioning to a zero-emission fleet will be more capital intensive than continuing with a diesel fleet given that BEBs have a higher upfront cost than diesel buses, new electrical infrastructure and chargers will be needed to power the BEB fleet, and the maintenance facility will need to be upgraded to service BEBs.

The following table outlines potential funding sources FAST may use to implement this Rollout plan.

Federal /
State /
Regional
Funding
Type Name Purpose/Notes Typical
deadlines Funds Available
Federal Competitive
Rebuilding American
Infrastructure with
Sustainability and Equity,
(RAISE)
Discretionary grant transportation
infrastructure program, effectively
rebranding of BUILD, 80% federal cost
share, 20% local match required
Spring of
each FY
$1.5B FY 2022
(min $5
million/max 45
million)
Federal Formula Congestion Mitigation and
Air Quality (CMAQ)
Funds projects that contribute to
improved air quality and mitigate
congestion, allocated through MTC, no
local match required
MTC Cycle 3
to be
programmed
in 2022
$500M+/yr
though FY 2026
statewide
allocation
Federal Formula
FTA Buses and Bus
Facilities Formula Program
5339b
This FTA program provides grants to
replace, rehabilitate and purchase
buses and related equipment, or to
build bus-related facilities. Funds from
the Federal Highway Administration’s
Transit Capital Rehabilitation program
supplement this grant. This program is
administered, and funds are allocated
by MTC
Fall every 3
years with
annual
updates
$350K-$400K with
annual increases
Federal Competitive
FTA Buses and Bus
Facilities Competitive
Program 5339b
Replace, rehabilitate and purchase
buses and related equipment and to
construct bus-related facilities. 80%
federal cost share, 20% local match
required
Spring $375+M/yr
through FY 2026
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FAST ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
14 Federal /
State /
Regional
Funding
Type Name Purpose/Notes Typical
deadlines Funds Available
Federal Competitive FTA Low-No Emission
Grant 5339c
Purchase or lease of zero emission and
low-emission transit buses as well as
for the acquisition, construction or
leasing of supporting facilities and
equipment. 80% federal cost share,
20% local match required
Spring $1.1B/yr through
FY 2026
Federal Competitive Innovative Leasing
Arrangements Program
Highlights capital leasing procedures
and requirements for the leasing of
ZEV components, particularly power
sources

TBD TBD
Federal Formula Human Resources &
Training 5314-b
Possible application for new
technology training on BEB. Under this
new program, FTA may make grants or
enter into contracts for human
resource and workforce development
programs as they apply to public
transportation activities.

TBD TBD
Federal Competitive
Capital Leasing Certain
Zero Emission Vehicle
Components and
Removable Power Sources
Under the new program, grantees are
eligible to purchase a removable
power source such as batteries and
fuel cells separately through a capital
lease.

N/A
Used to expedite
the purchase of
small items that
are under the
simplified
acquisition
threshold of
$150,000
Federal Competitive Joint Development
Joint development projects involve:

Integrated development of transit and
non-transit improvements, with transit
projects physically or functionally
related to commercial, residential, or
mixed-use development. Public and
private investments that are
coordinated between transit agencies
and developers to improve land owned
by a transit agency or related to a
transit improvement.

Mutual benefit and shared cost among
all parties involved

N/A N/A
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FAST ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
15 Federal /
State /
Regional
Funding
Type Name Purpose/Notes Typical
deadlines Funds Available
Federal Competitive
Areas of Persistent Poverty
Program (Applicants for
the Areas of Persistent
Poverty program must be
eligible recipients or sub-
recipients under section
5307, 5310, or 5311 of title
49, U.S. Code). Fairfield
service area may not
currently be eligible but
partner agencies/corridors
may have eligibility.

Program supports projects that will
improve transit services or facilities in
areas of persistent poverty through
planning, engineering, technical
studies, or financial plans for projects.
90% federal cost share, 10% local
match
Summer $16.3 million
2021 round
State Formula
State Transportation
Improvement Program
(STIP)
Capital improvement program of
transportation projects TBD $342 million for
FY25 and FY 26
State Competitive Caltrans Sustainable
Communities
Provide funding to support regional
sustainable communities’ strategies,
helping achieve State’s GHG reductions
targets
October ~$20 million
annually
State Competitive Transit and Intercity Rail
Capital Program (TIRCP)
Funds large, transformative projects
that modernize intercity, commuter,
and urban transit systems.

Spring $2 billion annually
State Formula
Low Carbon Transit
Operations Program
(LCTOP)
Provides operating and capital
assistance to transit agencies to reduce
greenhouse gas emissions
March $48 million
annually
State Other Low Carbon Fuel Credits
(LCFS)
Provides credits for using low carbon
fuels, including electricity. Credit prices
fluctuate based on market supply and
demand.

N/A
N/A, recent
fluctuations
average $0.11-

0.15/kWh.

Regional Formula Transportation Funds for
Clean Air (TFCA)
Funds projects that help reduce air
pollution
February/
March
Approx. $350,000
annually
Regional Formula State Transit Assistance
Funds (STAF)
transit planning, transit operations and
capital projects
February,
2021
Approx. $4 – 5
million annually
Regional Voucher
BAAQMD Hybrid Electric
Vehicle Purchase Vouchers
(HVIP) (for fleets)
To accelerate the purchase of cleaner,
more-efficient trucks and buses in
California
Spring 2021
Approximately
$5,000 to $45,000
per qualified
request
Regional Competitive
Carl Moyer Memorial Air
Quality Standards
Attainment Program
Focused on heavy duty vehicles, it is
also applicable for charging
equipment, no cost share required for
public agencies.

Appl. Cycle
opened on
Oct, 2020
$40 million
Regional Competitive PG&E’s EV Fleet Program To help organizations convert to electric vehicles in their fleet operation
Rolling basis.

This program
is scheduled
to end by
2024
Total of $236
million
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FAST ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
16 Federal /
State /
Regional
Funding
Type Name Purpose/Notes Typical
deadlines Funds Available
Regional Competitive
Volkswagen Mitigation
Trust Fund for Zero
Emission Transit and
Shuttle Buses
Provides funds to replace older, high-
polluting transit, school, and shuttle
buses with new battery-electric or fuel-
cell buses
Rolling Basis $3.25 million per
entity

Section I: Startup and Scale Up Challenges

FAST facies several challenges to transit its transit fleet from traditional combustion vehicles to battery electric.

Higher capital costs for vehicles and high costs for infrastructure and chargers remain a financial barrier to BEBs.

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Fairfield Transit Electrification
ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
A1
Appendices

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Fairfield Transit Electrification
ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
A2
Appendix A – Maintenance Facility Assessment Report

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Fairfield Transit Electrification
ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
A3
Appendix B – Training Recommendations and Workforce Development Packet Page 207 of 839Attachment 2 Page 38 of 121

Fairfield Transit Electrification
ICT Rollout Plan

City of Fairfield Transit Electrification Draft Business Plan Report A4

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Transit Maintenance Facility Assessment
1 City of Fairfield Public Works
420 Gregory Street, Fairfield CA

Maintenance Facility Assessment
May 14, 2021

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Maintenance Facility Assessment
3 Table 1 - Existing facility space breakdown .................................................................................................. 8 Table 2 - Staffing Summary ......................................................................................................................... 14 Table 3 - Current Fleet Summary ................................................................................................................ 16 Table 4 - Summary of Proposed EV Purchases Through CY 2024 ............................................................... 17 Table 5 - Current and Future Public Works Fleet Summary ....................................................................... 17 Table 6 - “Right-Sized” Bay Count ............................................................................................................... 18 Table 7 - Space Needs Program (Existing vs. "Right Sized")........................................................................ 19 Table 8 - Pros/ Cons Floor Plan Option 1 .................................................................................................... 23 Table 9 - ROM Pricing Option 1 ................................................................................................................... 24 Table 10 - Pros/ Cons Option 2 ................................................................................................................... 26 Table 11 - ROM Pricing Option 2 ................................................................................................................. 27 Table 12 - Pros/ Cons Option 3 ................................................................................................................... 29 Table 13 - ROM Pricing Option 3 ................................................................................................................. 30 Table 14 - Floor Plan Option Summary ....................................................................................................... 31 Table 15 - Electrical Load Assumptions ....................................................................................................... 43 Table 16 - Future Load Estimate ................................................................................................................. 43

Figure 1 - Rooftop Mounted BEB Systems .................................................................................................... 5 Figure 2 - Existing Building Plan .................................................................................................................... 9 Figure 3 - Water Intrusion at Shipping/Receiving Door .............................................................................. 10 Figure 4 - Site Issues .................................................................................................................................... 13 Figure 5 - Floor Plan Option 1 ..................................................................................................................... 22 Figure 6 - Floor Plan Option 2 ..................................................................................................................... 25 Figure 7 - Floor Plan Option 3 ..................................................................................................................... 28 Figure 8 - City of Fairfield Site Existing Condition ....................................................................................... 34 Figure 9 - Master Plan Concept Option 1 .................................................................................................... 35 Figure 10 - Master Plan Concept Option 2 .................................................................................................. 36 Figure 11 - Master Plan Concept Option 3 .................................................................................................. 37

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Maintenance Facility Assessment
4 1.0 EXECUTIVE SUMMARY

Fleet Services currently maintains a fleet of approximately 375-380 vehicles, including a transit fleet and other Public Works assets at their Corporate Yard facility and another 300 vehicles at their Union Avenue Shop. Anticipating the transition to an all-electric transit fleet, the City of Fairfield engaged Willdan, Anser Advisory, and IBI Group to study the space needs and existing conditions of their current fleet maintenance facility. Battery Electric Buses (BEBs) are expected to roll-out in 2023-2024 timeframe and light-duty and heavy-duty non-transit battery electric vehicles (BEVs) to follow. The design team was tasked with studying the current maintenance conditions, determining the ideal “right-sized” maintenance needs for the Public Works and Transit fleet, and the implications of maintaining a BEV fleet.

This study excluded City fire and police vehicles, which are maintained at a different location; and off-road golf course related vehicles, which are maintained by vendors.

Currently, the maintenance facility suffers from inadequate bay sizing and spacing to easily maintain the current fleet of internal-combustion vehicles. Given the space constraints, management and staff should be commended for their skill and effectiveness in keeping the Fairfield fleet up and running. As evidenced in the two photos below, longer transit vehicles not only fill individual bays but also encroach on bays across from one another.

Photos: Congested Maintenance Bays

As a result, bay counts are effectively reduced when larger vehicles are serviced, walkways are obstructed, and vehicles are unserviceable on the end where they abut rollup doors. As toolboxes and maintenance equipment spills into adjacent bays and egress pathways, maintenance productivity and more importantly technician safety suffers. This is not only true of larger transit vehicles, but also larger Public Works vehicles and equipment, like Vactor trucks. This situation becomes more problematic for BEBs since rooftop mounted equipment including battery arrays, HVAC systems, and other components require scaffolding systems to more safely and easily access and service the vehicles (See Figure 1 below). The scaffolding systems consume additional shop space in both storage and use and would effectively nullify an adjacent service bay in this facility given the tightness of the shop.

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Maintenance Facility Assessment
5 Figure 1 - Rooftop Mounted BEB Systems
The design team and stakeholder group studied three floor options presented in the report, analyzing the complications of converting an existing service bay to a BEB bay as well as expanding the building to create more appropriately sized bays to accommodate the mix of Public Works and Transit vehicles. Facility needs were based on current fleet size while leaving room for future growth. This line of study then extended to a master plan scale to analyzing alternate locations for a wash/fare collection building and transit vehicle domiciling.

Pros and cons of each option were evaluated and a rough order of magnitude (ROM) cost model was developed. The ROM costs of the different options range from roughly $3.8 million to $12.0 million. The following findings are the output from the assessment exercise and are detailed in Sections 6 and 7:

1. Retrofitting the existing maintenance bays to accommodate BEV maintenance within the existing building footprint is not a viable solution due to space and fleet size constraints

2. Construction of a new maintenance facility on the property would alleviate existing shop constraints but is the costliest option and would have a high impact on Public Works and Transit operations during construction.

3. Adding two to four bays on the south end of the building and relocating the wash bay frees up bay space in the existing building but will still require shift and operational changes to meet the fleet service needs.

4. The fleet building can be further improved by reworking office and support spaces to provide better, ADA compliant workspaces; utilizing an inventory management system to free up warehouse space; and organizing the Public Works campus to provide clearer definition and vehicle flow to the transit fleet.

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Maintenance Facility Assessment
6 2.0 ASSESSMENT METHODOLOGY

To inform the assessment of the existing facility and guide facility improvement concepts, the design team conducted a series of meetings with stakeholders from the City of Fairfield. During these meetings, the project team performed and accomplished the tasks below. For reference, all meeting minutes are available in Appendix A.

Meeting 1: December 1, 2020 – Facility Assessment Baseline  Stakeholder team introduced themselves
 Team reviewed existing conditions, discussed plans, photographs, and aerial imagery (See Appendix B – Existing Facility Plans)
 Discussed fleet maintenance staffing, scope of services offered, capabilities, and limitations

Meeting 2: December 8, 2020 – Facility Assessment Meeting #2  Discussed preventative maintenance, running repair needs, and bay ratios  Discussed current and future vehicle washing needs
 Studied vehicle maintenance needs and allocations by class of vehicle  Discussed various technical requirements of maintaining BEBs

Meeting 3: December 15, 2020 – Facility Assessment Design Review  Four Options were presented and discussed:
o Option 1-A: No major modifications or additions to the existing facility. The team presented and discussed the maintenance bay implications resulting from the additional bay space required for servicing electric buses, including the additional clearances required for safety and scaffolding.
o Option 1-B: Variation of Option 1-A, where the transit maintenance is focused on the east side of the building, closer to the anticipated future bus parking. o Option 2: New service bay is added within the footprint of the existing wash bay. Option assumes a new detached wash and fare collection building will be master planned to the east of the existing facility. Electric bus maintenance requiring battery pack access is in the new appropriately sized maintenance bays. No major modifications are made to the existing enclosed building.
o Option 3: Like Option 2, two new maintenance bays are added to the south. Part of the existing mezzanine is removed and programmed space relocated into a portion of the existing parts warehouse. The existing fab bay is reworked to provide a full-length service bay.

Meeting 4: December 22, 2020 – Facility Assessment Options Discussion  The City provided more in-depth feedback of the four concept plans  Pros and Cons of each option were discussed and modifications to the different options were recommended

Meeting 5: January 5, 2021 – Facility Assessment High-Level Content Review  The stakeholder group reviewed a draft Table of Contents for the Facilities Assessment and discussed high-level contents of the report and the battery lab requirements.

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7 Meeting 6: January 28, 2021 – PW Fleet Data Review & Growth Factor  The Public Works data files were reviewed with the stakeholder group and Fire, Police, and Off- road golf course equipment were excluded from the study  Vehicle deadline and bus charging issues were reviewed  The scope of outsourced maintenance work was reviewed  Fleet size growth was discussed

Meeting 7: February 4, 2021 – PW Concept Plan Review
 Reviewed Public Works fleet counts and fleet makeup
 Discussed fleet growth projections
 The design team presented the “right-sized” maintenance bay count, size, and type considerations

Meeting 8: February 18, 2021 – PW Concept Plan Review/Comment  Discussed existing and future vehicle wash requirements including the need for a gantry type wash bay and a rough/undercarriage hot water system with a lift  Reviewed the site circulation requirements and turning radius requirements  Discussed the paratransit parking needs
 Discussed parts, consumables, tire, and bulk/palletized storage needs

Meeting 9: February 25, 2021 – PW Concept Plan Review/Comment  Reviewed concept plans with stakeholder group
 Discussed the addition of a Fleet Analyst Office and Records Room

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Maintenance Facility Assessment
8 3.0 OVERVIEW

Currently, the Fleet Maintenance building consists of roughly 16,000 square feet of ground floor space, roughly 2,000 square foot mezzanine area, and a 2,000 square foot wash bay. Existing space breakdown by use are shown below in Table 1 while floor plan is shown in Figure 2 on subsequent page.

Space description Qty.
(bays)
Size
(SF)
Office, lockers, restrooms, training, archives and general support spaces 3,000 Maintenance support spaces: consumables, general parts storage, shop storage, shop equipment, coolant reclaim, bolt storage, lube/ compressor room, filter cleaning
8,000
41’-4” x 18’-8” maintenance bays 6 5,500
Fabrication bay 1 1,500
Exterior drive-thru wash bay 1 2,000
Total 20,000
Table 1 - Existing facility space breakdown

Currently, general fleet parts and stores supplies are located in the north end of the building on standard parts multi-level racks within a secure fenced enclosure.

In addition, the stakeholder group indicated that a future Fleet Analyst Office and Records Room will be created within the footprint of the existing Fabrication Bay.

Fleet Services maintains a fleet of approximately 375-380 vehicles, including a transit fleet and other Public Works assets. Currently, the fleet building provides preventative maintenance, inspections, and running repair needs for the Transit and Public Works fleet, excluding City fire, police, and off-road equipment associated with the golf course. Due to maintenance space limitations, some work is outsourced to vendors and some maintenance activities spill out into yard spaces. In 2020, City of Fairfield fleet maintenance spent $1.58M on sublet parts and labor excluding towing expenses.

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9 Figure 2 - Existing Building Plan
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Maintenance Facility Assessment
10 4.0 EXISTING SPACES ASSESSMENT

This section is not intended as an exhaustive assessment of the existing maintenance facility; however, several notable, adverse issues were discussed during the stakeholder engagement and discovery process.

4.1 Water Intrusion
Significant water intrusion issues were discussed by the stakeholder team, particularly in the shipping receiving area at the northwest corner of the building (see Figure 3 below). Due to improper site grading, water accumulates outside the shipping/receiving door, enters the building, and pools in and between the existing restroom and connector to the maintenance bays. The presence of water intrusion is of concern especially since electrical switchboards and service equipment is immediately adjacent to the shipping/receiving door.

Figure 3 - Water Intrusion at Shipping/Receiving Door
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Maintenance Facility Assessment
11 Photo: Switchgear Adjacent to Shipping/Receiving Door

4.2 ADA Compliance
Currently, the maintenance building is utilizing the mezzanine for training, lockers, and a breakroom. The mezzanine does not have provisions for accessible access or egress and could result in compliance claims if disabled employees are not provided with equivalent or compliant access to these functions.

Additionally, any alterations to a primary function area will trigger a demand for ADA compliance upgrades equivalent to 20 percent of the construction budget. In the event of a renovation project, these issues will need to be addressed.

4.3 Safety Concerns
As previously mentioned, the presence of water near electrical switchgear is a safety concern in the building. Other issues regarding the maintenance bays are addressed below.

4.3.1 Confined Layout
Maintenance bays are not designed for larger transit vehicles or larger Public Works vehicles like Vactor trucks. When the bays are used for large vehicles, the front and back of the bays are constricted and maintenance-related equipment such as toolboxes and lift gear are located between bays. Tight spacing between the bays as well as the length of the bays compound this issue. As a result, circulation aisles and code required egress routes are either constricted or non- existent. In the event of an emergency, such as a fire or seismic event, these conditions can present a serious safety risk to maintenance personnel.

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Maintenance Facility Assessment
12 4.3.2 Fall Protection
When maintenance activities involve employees working at a height above 6’-0”, fall protection is required per OSHA guidelines. Because BEBs often have battery packs and HVAC systems on the roof of the vehicle, adequate fall protection is essential to safe maintenance activities. The stakeholder group identified a preference for a U-shaped access platform to service and access equipment on the top of the bus. If technicians leave the platform to access the roof of the bus, a safety harness system is needed to supplement the access platform.

4.3.3 Ferrous Concrete Floors
The existing concrete floors in the maintenance area appear to have metallic densifier applied.

This material is used to harden and extend the life cycle of heavy-duty industrial floors. During the design phase these properties should be taken into consideration as they relate to electrical conductivity and BEB maintenance. One strategy would be to provide an industrial cementitious coating to eliminate any risk of grounding.

4.4 Site Issues
Two additional site concerns were raised by the stakeholder group during the study. See Figure 4 below.

4.4.1 Bus Noise
Neighboring residents have complained about early morning bus noise. Some of the buses, in particular the older 2003 MCI’s, create enough noise while idling to draw complaints from neighboring single-family and multi-family occupants. The stakeholder group has been able to address these concerns by strategically parking and orienting these buses to lessen the noise pollution.

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13 4.4.2 Wash Building
The existing wash bay suffers from a capacity issue since contract operators monopolize the use of the building during normal business hours, requiring staff to perform other wash activities after hours and on weekends. Because the current wash building has open ends and no roof, significant wash overspray carried on prevailing winds has resulted in complaints by neighboring businesses and residents. This issue remains unresolved. Finally, due to its location at the south end of the fleet building, expansion of maintenance bays to the south is not possible with the current wash location.

Figure 4 - Site Issues

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Maintenance Facility Assessment
14 5.0 PROGRAM VERIFICATION/SPACE NEEDS PROGRAM

The design team reviewed the current and future space requirements with the stakeholder group. A space needs program was developed, capturing office and support space requirements as well as shop and storage area requirements. This section reviews the methodology and findings of that activity.

5.2 Basis for Design

5.2.1 Staffing
The maintenance facility typical operation includes two shifts with no graveyard shift. Day shifts are from 6:00 to 15:30 and night shifts are from 15:00 to 00:00. A thirty-minute overlap is implemented to facilitate shift transition. With COVID-19 restrictions, shift overlap has been eliminated. A staffing summary is included below in Table 2.

Position Current/ Projected
Fleet Division Manager 1
Supervisors (1 per shift) 2
Senior Mechanics (1 per shift) 2
Mechanics (5 day/ 2 night) 7
Public Works Assistants (1 FT/ 1 PT) 2
Fleet Analyst (Future) 1
Parts 2
Total 17
Table 2 - Staffing Summary

5.2.2 Key Planning Criteria
The following key planning criteria must be considered during the design of the fleet operations area:

Office Areas
 Fleet Division Manager: Closed office space, convenient to maintenance bays  Supervisors: Closed office spaces, convenient to maintenance bays  Senior Mechanics: Shared workstation, adjacent to maintenance bays  Public Works Assistants: Dedicated workstations in office core  Fleet Analyst: Closed office space in office core
 Parts Office: Shared office space for parts staff

Common/Support Areas
 Restrooms/Showers/Lockers: Individual restrooms with gender-separated locker/shower rooms
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Maintenance Facility Assessment
15 microwave, sink
 Dedicated Training Room: Dedicated space for training up to 12 people, with tables and chairs and large wall-mounted TV
 Records: Dedicated room for file storage
 Archived File Storage: Dedicated room for archived file storage  Fuel/ Parts Restroom: Dedicated restroom for staff using fuel island or visiting parts/supplies area

Shop/ Storage Areas
 Small Parts Storage: Dedicated area for small parts storage  Palletized Storage: Dedicated area for bulk, palletized storage  BEB OEM Parts Storage: Dedicated storage area for OEM parts/warranty items  Tire Storage: Provide a dedicated area for maintenance and storage of tires. Tires are stored mounted and unmounted. Include two-tier racking for up to 150 tires  General Parts Storage: Dedicated secure area for receiving, storing, and issuing parts, materials, and specialized tools
 Parts Receiving Area: Dedicated receiving area adjacent to parts storage for receiving of palletized deliveries
 Fabrication Shop/ Small Engine Repair: Dedicated area for metal fabrication, hot-work, and small engine repairs convenient to repair bays
 Heavy-duty Running Repair Bays: Maintenance bay for unscheduled heavy-duty vehicle repairs
 Heavy-duty PM/ Inspection Bays: Maintenance bay for routine inspections and preventative maintenance related activities for heavy-duty vehicles  Light-duty Running Repair Bays: Maintenance bay for unscheduled light-duty vehicle repairs
 Light-duty PM/Inspection Bays: Maintenance bay for routine inspections and preventative maintenance related activities for light-duty vehicles  Transit Running Repair Bays: Maintenance bay for routine inspections and preventative maintenance related activities for transit vehicles
 Transit PM/ Inspection Bays: Maintenance bay for routine inspections and preventative maintenance related activities for transit vehicles
 Equipment Repair Bays: Maintenance bay for repairs and maintenance of equipment  Bay Storage: Storage area for consumables and manuals library  Specialty Equipment Storage: Storage area for city-owned diagnostic equipment and specialty equipment.
 Common Work Area (CWA): Dedicated area is required to support bench work and machine work activities. Locate centrally when possible and open to Repair Bays. This area includes fixed shop equipment such as drill presses, buffer/ grinders, workbenches with vise, abrasive blast cabinets, etc.
 Portable Equipment Storage (PES): Dedicated area convenient to all shop bays for storage of common, portable equipment. Equipment in this area will include jack stands, floor jacks, battery chargers, etc.
 Lube/ Compressor Room: Enclosed room for storage and centralized distribution of fluids.

Centrally located to shop bays and accessible to the exterior. Must be acoustically isolated. Room sized to include bulk fluid storage tanks with air-operated pumps and a refrigerated air dryer. Provide double door exterior access for deliveries Packet Page 222 of 839Attachment 2 Page 53 of 121

Maintenance Facility Assessment
16  Filter Cleaning Room: Dedicated, sound-isolated space for DPS filter-cleaning equipment  Battery Lab: Electronics work area with workstation for BEB related diagnostic equipment and battery storage

Wash Building
 Gantry Drive-thru Wash Bay: Covered/ semi-enclosed wash bay with gantry-style drive- thru wash bay. Central sediment drain to OWS
 Undercarriage/ Hot Water Wash: Covered/ semi-enclosed drive-thru wash bay with hot- water steam clean guns. Include flush parallelogram lift. Central trench drain to OWS  Wash Equipment Room: Central equipment room for pumps, detergent storage, water reclaim, and general wash equipment
 Fare Collection/ Electrical Room: Central equipment room for electrical switchgear and fare servers

5.2.3 Fleet Composition
In order to “right-size” the facility the design team reviewed the composition of the Public Works and Transit fleets. Fleet composition and counts were studied in order to determine the ideal, “right-sized”, mix of running repair, preventative maintenance/ inspection bays, and equipment maintenance bay to adequately serve the fleet and minimize outsourced, vendor-supplied maintenance orders. The fleet make-up was differentiated between Transit vehicles, light and heavy-duty Public Works vehicles, and Equipment.

Table 3 below represents the current make-up of the Transit Fleet

Manufacturer/
Model Type Total
Gillig Fixed Local Route 27
MCI Commuter Route 21
Ford Paratransit 12
Total 60
Table 3 - Current Fleet Summary

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Maintenance Facility Assessment
17 Table 4 below represents the projected EV transit vehicle acquisitions starting in 2021 and through 2024

Year Paratransit Buses Fixed Local
Route Buses
Commuter
Route
Buses
Total
2021 0 0 0 0
2022 0 0 0 0
2023 2 2 7 11
2024 3 3 2 8
Total 5 5 9 19
Table 4 - Summary of Proposed EV Purchases Through CY 2024

Table 5 below represents the current Public Works fleet composition broken down by Light-Duty Vehicles, Heavy-Duty Vehicles, and Equipment. Based on conversations with Fairfield and review of growth projections it was agreed that new facility designs should be capable of accommodating a 1.5% annual growth factor for a 10-year growth term. Also, as previously mentioned City fire, police, and off-road vehicles associated with the golf course are not included in these totals.

Vehicle Class/Type Current Total 10-yr Growth Total
(1.5%/ yr)
Light-Duty 135 158
Heavy-Duty 66 77
Equipment 152 178
Total 353 413
Table 5 - Current and Future Public Works Fleet Summary

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Maintenance Facility Assessment
18 Based on the above fleet make-up, 10-year growth assumptions, and standard fleet maintenance ratios, the design team’s “right-sized” maintenance bay counts are summarized below in Table 6.

Department Space Dimensions Ratio or Space Standard “Right-Sized” Bay Count
Public Works Running Repair Bays – Light-Duty 16’x35’ 1 bay per 70 vehicles 2 Public Works PM/Inspection Bays – Light-Duty 16’x35’ 1 bay per 250 vehicles 1 Public Works Running Repair Bays – Heavy-Duty 20’x55’ 1 bay per 15 vehicles 5 Public Works PM/Inspection Bays – Heavy-Duty 20’x55’ 1 bay per 75 vehicles 1 Public Works Equipment Repair Bays 20’x55’ 1 bay per 100 pieces of equipment 2
Transit Running Repair Bays 25’x55’ 1 bay per 15 vehicles 3 Transit PM/Inspection Bays 25’x55’ 1 bay per 50 vehicles 1 Total 15
Table 6 - “Right-Sized” Bay Count

5.3 Space Needs Program
A summary of the Space Needs Program is provided at the end of this section. The summary includes the projected square footage needs for the building office areas, support areas, and shop spaces.

The space needs program added the following high-level revisions:
 BEB Maintenance Bays, capable of servicing a 45-foot transit bus  Battery Lab/Electronics Shop to service BEV components and store bulky battery packs  Dedicated Common Work Area (CWA)
 Dedicated Portable Equipment Storage (PES)
 Dedicated Training/Conference Room for a minimum of 12 people

The current Space Needs Program is shown on the subsequent page in Table 7. Existing space needs are shown in the center columns, while “right-sized” maintenance space needs are shown in the right-hand columns. The “right-sized” facility space needs represent an industry standard make-up and count of bays to service light-duty, heavy-duty, transit, and equipment with commensurate support spaces such as parts, portable equipment storage, tire storage, fluid storage, common work areas. This arrangement should minimize outsourcing maintenance needs and minimize or eliminate the need for second and graveyard shifts.

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19 Table 7 - Space Needs Program (Existing vs. "Right Sized")

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20 5.4 Staffing Discussion
Industry standards would generally recommend a staffing ratio of 1.5 maintenance bays per mechanic.

For the “right-sized” facility programmed in this section and presented as Option 1, we would expect roughly 10 mechanics spread over one full-time shift and one part-time second shift (second shift staffed at 50%).

Staffing and shift demands grow proportionately as the available bay counts shrink. Additionally, inherent inefficiencies such as parts availability on second and third shifts or inadequate bay working conditions--would compound this phenomenon putting more pressure on staffing and shifts.

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21 6.0 RENOVATION/ADDITION CONCEPT PLANS

The design team presented and reviewed three concept floor plans with the stakeholder group. The three plans include options with extensive reworking of the existing floor plan and building footprint expansion to a new fleet maintenance building. The three concepts along with floor plans, option narratives, and rough order of magnitude (ROM) pricing are presented on the subsequent pages.

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22 6.1 Option 1

6.1.1 Option 1 Floor Plan

Figure 5 - Floor Plan Option 1

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23 6.1.2 Option 1 Narrative:
 Existing fleet building is kept in service during construction of new facility  New wash building is constructed with drive-thru gantry wash, fare collection, and steam wash
 Central administration core with light-duty maintenance/ small engine repair wing and support spaces and heavy-duty/ equipment maintenance wing with support space  Expected construction duration of 12-18 months
 Expected mechanic staff of 10 split between first and second shift  Total bay count: 15 + 1 small engine shop
 Total rough order of magnitude cost: $12,045,678

Advantages Disadvantages
Net gain of (9) maintenance bays Requires demo of existing building “Right sized” facility based on space needs
assessment Most expensive option
Dedicated equipment repair bays Requires major modification of property master plan and bus storage
Dedicated light-duty and heavy-duty repair bays High impact to site usage and operations during construction
Addition of small engine shop
Table 8 - Pros/ Cons Floor Plan Option 1

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24 6.1.3 Option 1 Rough Order of Magnitude Pricing
Item Units Type Unit Rate Subtotal
BEB scaffolding 2 EA $35,000 $70,000
Construction of new facility 33864 SF $275 $9,312,600
New 800 kVA electrical service,
transformer, switchboard,
construction, engineering, permitting1
1 EA $461,000 $461,000
Utilities extension to new facility 300 LF $461 $138,300 Fare box data room and electrical
room 150 SF $200 $30,000
Bus wash equip. & install InterClean 1 EA $586,516 $586,516 Bus wash CMU walls and foundations 2500 SF $18 $45,000
Wash bay parallelogram lift kit 1 EA $125,000 $125,000
Wash bay oil water separator tanks 1 EA $40,000 $40,000 Steam cleaning equipment 1 EA $25,000 $25,000
Bus wash trenching, utilities, &
restore 130 LF $461 $59,930
Vertical storage 2 EA $126,166 $252,332
Existing building demolition 16000 SF $50 $800,000
EV charging station 1 EA $100,000 $100,000
TOTAL $12,045,678
Table 9 - ROM Pricing Option 1

1 If coordinated with other electrical service improvements for fleet electrification, additional cost efficiency may be possible
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25 6.2 Option 2

6.2.1 Option 2 Floor Plan

Figure 6 - Floor Plan Option 2
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26 6.2.2 Option 2 Narrative:
 Existing bus wash is demolished and envisioned as a free-standing wash building with an accompanying fare collection facility and steam cleaning bay to the northeast of this building  New building addition on south end of building creates four new BEB maintenance bays with adjacent bay support space (CWA + PES)
 Battery Lab/Electronics Shop created immediately adjacent and to the north of HVY 01.

Forklift access required between the BEB bay and the Battery Lab  Parts warehouse condensed, utilizing an inventory management system (See Appendix D), and partially repurposed to house ADA-compliant office space, training space, restrooms, breakroom, and showers
 Mezzanine is partially demolished with remaining footprint for archive storage/parts overflow  Removal of mezzanine and larger roll-up door allows for Fab/HVY 06 to be repurposed as full- size maintenance bay
 Anticipated construction duration of 9-12 months
 Total bay count: 11
 Total rough order of magnitude cost: $5,492,928

Advantages Disadvantages
Ability to service (4) 45’ buses simultaneously Requires building envelope changes Net gain of (4) maintenance bays + (1) full-size
maintenance/ fabrication bay Requires relocation of Water Department areas Additional PEC/CWA areas
Does not satisfy space needs requirements as
determined in report. Requires multiple shifts/
outsourced work
Medium impact to site operations during
construction

Table 10 - Pros/ Cons Option 2
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27 6.2.3 Option 2 Rough Order of Magnitude Pricing
Item Units Type Unit Rate Subtotal
BEB scaffolding 2 EA $35,000 $70,000
Fall protection monorail 2 EA $20,000 $40,000
Monorail crane 1 EA $30,000 $30,000
Cementitious coating for shop floor 9800 SF $4 $39,200
Battery lab buildout and equipment 400 SF $167 $66,800
Wash bay demolition 2000 SF $50 $100,000
Mezzanine partial demolition 1800 SF $25 $45,000
Roll up door modification & install 1 EA $15,000 $15,000 Construction of HVY 01, 02, 03, & 04 8137 SF $350 $2,847,950 Fare box data room and elec. room 150 SF $200 $30,000
Bus wash equip. & install InterClean 1 EA $586,516 $586,516 Bus wash CMU walls and foundations 2500 SF $18 $45,000
Wash bay parallelogram lift kit 1 EA $125,000 $125,000
Wash bay oil water separator tanks 1 EA $40,000 $40,000 Steam clean equipment 1 EA $25,000 $25,000
Bus wash trenching, utilities, & restore 130 LF $461 $59,930 New 800 kVA electrical service,
transformer, switchboard,
construction, engineering, permitting2
1 EA $461,000 $461,000
Bridge crane 1 EA $50,000 $50,000
Vertical storage inventory system 2 EA $126,166 $252,332 North building 2" concrete floor topper 5200 SF $12 $62,400 Exterior concrete apron 150 SF $12 $1,800
Buildout office, breakroom, & storage 2000 SF $200 $400,000 EV charging station 1 EA $100,000 $100,000
TOTAL $5,492,928
Table 11 - ROM Pricing Option 2

2 If coordinated with other electrical service improvements for fleet electrification, additional cost efficiency may be possible
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28 6.3 Option 3

6.3.1 Option 3 Floor Plan

Figure 7 - Floor Plan Option 3
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29 6.3.2 Floor Plan Option 3 Narrative:
 Existing bus wash is demolished and envisioned as a free-standing wash building with an accompanying fare collection facility and steam cleaning bay to the northeast of this building  New building addition within the footprint of the old wash bay creates two new Heavy-Duty BEB maintenance bays
 Battery Lab/Electronics Shop created immediately adjacent and to the north of HVY 01.

Forklift access required between the new bays and the Battery Lab  Parts warehouse condensed, utilizing an inventory management system (see Appendix D), and partially repurposed to house ADA-compliant office space, training space, restrooms, breakroom, and showers
 Mezzanine is partially demolished with remaining footprint for archive storage/parts overflow  Removal of mezzanine and larger roll-up door allows for Fab/HVY 06 to be repurposed as full- size maintenance bay
 Anticipated construction duration of 9-12 months
 Total bay count: 9
 Total rough order of magnitude cost: $3,852,478

Advantages Disadvantages
Ability to service (2) 45’ buses simultaneously Requires building envelope changes Net gain of (2) maintenance bays + (1) full-sized
maintenance/ fabrication bay
Does not satisfy space needs requirements as
determined in report. Requires multiple shifts/
outsourced work
Low impact to site operations during construction
Least expensive option

Table 12 - Pros/ Cons Option 3

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30 6.3.3 Option 3 Rough Order of Magnitude Pricing
Item Units Type Unit Rate Subtotal
BEB scaffolding 2 EA $35,000 $70,000
Fall protection monorail 2 EA $20,000 $40,000
Monorail crane 1 EA $30,000 $30,000
Cementitious coating for shop floor 9800 SF $4 $39,200
Battery lab buildout and equipment 400 SF $167 $66,800
Wash bay demolition 2000 SF $50 $100,000
Mezzanine partial demolition 1800 SF $25 $45,000
Roll up door modification & install 1 EA $15,000 $15,000 Construction of bays HVY 01 & 02 3450 SF $350 $1,207,500 Fare box data room and elec. room 150 SF $200 $30,000
Bus wash equip. & install InterClean 1 EA $586,516 $586,516 Bus wash CMU walls and foundations 2500 SF $18 $45,000
Wash bay parallelogram lift kit 1 EA $125,000 $125,000
Wash bay oil water separator tanks 1 EA $40,000 $40,000 Steam clean equipment 1 EA $25,000 $25,000
Bus wash trenching, utilities, & restore 130 LF $461 $59,930 New 800 kVA electrical service,
transformer, switchboard, construction,
engineering, permitting 3
1 EA $461,000 $461,000
Bridge crane 1 EA $50,000 $50,000
Vertical storage 2 EA $126,166 $252,332
North building 2" concrete floor topper 5200 SF $12 $62,400 Exterior concrete apron 150 SF $12 $1,800
Buildout office, breakroom, & storage 2000 SF $200 $400,000 EV charging station 1 EA $100,000 $100,000
TOTAL $3,852,478
Table 13 - ROM Pricing Option 3

3 If coordinated with other electrical service improvements for fleet electrification, additional cost efficiency may be possible
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31 6.4 Floor Plan Option Summary:

While only Option 1 (new construction) meets all programming recommendations and allows for labor into 1.5 shifts, Option 2 (4 full-size transit bays) meets all transit programming recommendations and partially satisfies suggested Public Works bay allocations. Both options 2 and 3 will require multiple shifts to service City Public Works and Transit fleets.

Dept. Space Dim. Recommendation Opt. 1 Opt. 2 Opt. 3
Public Works Running Repair + PM/ Inspection
Bays – Light-Duty 16’x35’ 3 3 3 3
Public Works Running Repair + PM/ Inspection
Bays – Heavy-Duty 20’x55’ 6 6 41 44
Public Works Equipment Repair Bays 20’x55’ 2 2 02 05
Transit Running Repair + PM/ Inspection
Bays 25’x55’ 4 4 4 2
Total 15 15 11 9
Table 14 - Floor Plan Option Summary
Meets recommended
Less than recommended
No dedicated space

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32 7.0 MASTER PLAN CONCEPTS

While comprehensive site master planning is beyond the scope of the maintenance facility assessment, facility renovations must still be evaluated within the larger context of the site: Public Works property use, transit vehicle storage, vehicle flows, material stockpiles, and all other site activities. The design team explored two general concepts for master planning the east side of the site with respect to the Fairfield transit fleet. The base assumption was that future transit parking and charging infrastructure would be concentrated between the existing maintenance building and Pennsylvania Avenue. Both concepts require relocation of wash, fare collection, driver parking, and amenity spaces. Both concepts repurpose the existing wash bay footprint to create additional maintenance bays on the south side of the maintenance building as shown in Figure 10 11 below.

A turning study was implemented to review the traffic flow on the east portion of the site to ensure the transit fleet could manoeuvre to the angled parking, vehicle wash, eastern maintenance bays, and paratransit parking. It was determined that 45’ buses are able to navigate in and out of the wash bays using standard left-hand turns. See Appendix F for study.

The existing overall site plan and the two partial master plan concepts are shown on subsequent pages.

The intent is that these partial plans may inform subsequent master planning activities. Key elements of options are noted below:

7.1 Master Plan Option 1 Notes:
 New fleet maintenance building located in existing parking area between existing fuel building and existing Admin/Crew building.
 Pennsylvania Avenue driveway entrance to the eastern lot is aligned with Broadway Street  Transit driver parking and amenity spaces are located due north and due west of this drive  The new fare collection/wash building is located to the northeast of the existing maintenance building with flow through circulation from bus parking  Paratransit bus parking is located north and west of the new wash building. Paratransit parking is conceived of as double-stacked drive-thru parking
 Down/Ready Line parking is located south of new fleet building

7.2 Master Plan Option 2 Notes:
 Maintenance bay expansion is to the south, adding four bays and requiring relocation of buildings due south of existing wash bay.
 Pennsylvania Avenue driveway entrance to the eastern lot is aligned with Broadway Street  Transit driver parking and amenity spaces are located due north and due west of this drive  The new fare collection/wash building is located to the northeast of the existing maintenance building with flow through circulation from bus parking  Paratransit bus parking is located north and west of the new wash building. Paratransit parking is conceived of as double-stacked drive-thru parking
 Down/Ready Line parking is located 70’ east of the maintenance bays  Transit related activities are substantially located to the east of the maintenance building demark

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33 7.3 Master Plan Option 3 Notes:
 Maintenance bay expansion is to the south, utilizing the existing footprint of the wash bay with no footprint encroachment further south than the existing wash bay footprint  Pennsylvania Avenue driveway entrance to the eastern lot is aligned with Broadway Street  Transit driver parking and amenity spaces are located due north and due west of this drive  The new fare collection/wash building is located to the northeast of the existing maintenance building with flow through circulation from bus parking  Paratransit bus parking is located north and west of the new wash building. Paratransit parking is conceived of as double-stacked drive-thru parking
 Down/Ready Line parking is located 70’ east of the maintenance bays  Transit related activities are substantially located to the east of the maintenance building demark

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34 Figure 8 - City of Fairfield Site Existing Condition

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35 Figure 9 - Master Plan Concept Option 1
OPTION 01
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36 Figure 10 - Master Plan Concept Option 2

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37 Figure 11 - Master Plan Concept Option 3

OPTION 03
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38 8.0 FACILITY MODIFICATIONS

Facility modifications associated with this report are confined to enhancements recommended to improving maintenance functionality only.

8.1 Fall Protection
The installation of fall protection enables safe access to systems located on the top of BEBs, including HVAC systems and battery arrays.

8.1.1 Monorail Trolly
The design team discussed with the stakeholder group a system involving a monorail trolley and harness system. Ideally, the monorail is mounted to primary steel w-sections. A submittal cut sheet is included in Appendix C of this report. It is recommended that lanyard retractors and harnesses be rated for arc-flash protection and constructed of Kevlar webbing. Conductive wire cable retractors are discouraged, see Appendix E: BEB Tool List for details.

While there are multiple fall protection options including gangway and guardrail systems, a trolley and harness system is recommended as a simple and non-invasive solution that provides technicians with safe and effective protection when working at heights over 6’-0”.

8.1.2 Maintenance Scaffolding
It was discussed with the stakeholder group that maintenance personnel will utilize a mobile gangway system designed for accessing equipment on the top of BEBs.

The most compact gangway system is an L-shaped configuration since no support is required on one side of the vehicle. The advantage of this system is that, when not in use, the system can be stowed with minimal shop space consumed. However, the guardrail enclosed workspace on top of the bus is typically not as large as a U-shaped configuration. As such, this type of system benefits from the addition of a harness and trolley system, when workers exit the protected zone. The U- shaped configuration can offer almost complete access to top-of-roof components within the footprint of the guardrail enclosure; however, this system requires the most floor space since stair access occurs on both sides of the vehicle.

Example photos of such systems are included below.

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39 Photo: U-Shaped Mobile Gangway

Photo: L-Shaped Mobile Gangway

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40 8.2 Bridge Crane
According to the stakeholder group, the existing building was integrated with steel beams designed to accommodate a bridge crane in Bays 5 and 6. Two steel beams were added along column lines D and F (See Existing Facility Plans in Appendix B) for this purpose. Pending a structural analysis to confirm the adequacy of these beams, the addition of a bridge crane could facilitate handling of BEB battery arrays as well as fabrication needs. Transferring roof-mounted systems from maintenance bays to the battery shop space could be more readily done with either a bridge crane system or a monorail crane.

Photo: Existing Bridge Crane Superstructure

Additional modifications would need to be made to incorporate a bridge or monorail crane system. The lighting will need to be either raised or moved out of the affected zone of the bridge crane zone. Similarly, any electrical, air, or fluid drops need to be reconfigured if they fall within this zone. Lastly, fire protection heads, infrared or radiant heaters (if applicable) and any utility piping need to be analysed.

8.3 Battery Laboratory
A battery lab is envisioned at the south end of the existing maintenance bays where the building abuts the wash bay. This location is convenient to future BEB bays and would allow forklift access from the BEB bay into the lab space. Heavy battery arrays could be lifted from the roof of the BEB via a monorail crane and then conveyed to a forklift for transfer into the lab.

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41 diagnostic equipment, and static dissipative flooring. If the stakeholder group envisioned soldering in the space, a bench mounted hood could be installed to exhaust fumes.

Battery Labs at transit maintenance facilities are not yet standard since many transit agencies are in the initial stages of BEB adoption. Current transit agency trends are to leverage OEM warranties for battery maintenance and servicing. It is not assumed that all parts in a battery pack would be serviceable in an on-site laboratory rather that a lab would serve as a space for Fairfield or OEMs to test and store batteries.

Further functionality can be added to a battery lab as the long term BEB maintenance needs are better developed.

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42 9.0 ELECTRICAL UPGRADES

9.1 Water Intrusion and Clearances
As mentioned in Section 2.1, water intrusion issues should be addressed, particularly in the presence of electrical switchgear. Additionally, all interior panel boards should be evaluated to ensure proper clearances are maintained in front of the equipment.

9.2 Load Estimate
The discussion below evaluates the maintenance facility existing electrical loads and high-level electrical changes expected with the various Floor Plan Options. Revisions to the floor plan and expansion of the facility footprint will require an electrical load study during the design phase to determine if the existing 1600A service is sufficient for new electrical loads.

9.2.1 Existing Conditions
The City of Fairfield Corporation Yard Facility Electrical Infrastructure Evaluation prepared by IEC in September 2017 provided an assessment of the maintenance facility electrical service. The report estimated that the current maintenance facility was utilizing 309 kW on a service with 345 kW of total capacity, leaving just 36 kW of available capacity for load growth. IECs existing condition calculations do not factor in 125 kW for the wash, thus exceeding the available capacity by 89 kW. While the shortfall of available power may not be observed on a daily basis, this is likely due to staff managing concurrent loads to prevent power failure, i.e., limiting welding during wash activities.

More recent demand assessment made by InCharge determined that the maintenance facility service had sufficient capacity to charge several vehicles overnight using 50 kW EVSE. While the maintenance facility may have capacity for additional overnight loads when other loads are reduced, the daytime electrical constraints remain unchanged and at capacity per IECs report.

9.2.2 Future Conditions
As discussed, BEVs may require additional equipment such as gantry lifts and charging stations to service and test systems. Additionally, all Floor Plan Options depict the relocation of the wash and construction of additional heavy-duty maintenance bays capable of accommodating 45’ BEBs.

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43 Electrical load assumptions for the conceptual planning of a maintenance facility are as follows:

Load Value Unit
Lighting 1 Watts/SF
Power 2.5 Watts/SF
Mechanical 3 Watts/SF
Misc. 4 Watts/SF
Level 2/3 EVSE 27,000 Watts/ Dual-Dispenser
Table 15 - Electrical Load Assumptions
(Note: Wattages do not include additional loads for specialty welding needs)

Description Option 1 Option 2 Option 3 Justification
New Area (SF) 31,402 8,137 3,450 Per conceptual floor plans New Area Load (kW) 329.7 85.4 36.2 10.5 W/SF per Table 11 Batt. Lab Area (SF) - 600 600 Per conceptual floor plans Batt. Lab Add’l Load (kW) - 1.5 1.5 2.5 W/SF to support additional electrical requirements
2 Port EVSE (kW) 27 27 27 Freewire Boost (Level 2/3 Charger) Bus Wash (kW) 125 125 125 Per IEC report
Existing Bldg. Load (kW) - 309 309 Per IEC report
Subtotal (kW) 481.7 547.9 498.7
Spare Capacity 48.2 54.8 49.9 10% of subtotal
Estimated New Load (kW) 5306 603 549
Table 16 - Future Load Estimate
Sufficient existing capacity
Insufficient existing capacity

The existing maintenance facility service lacks sufficient electrical capacity for additional estimated loads associated with all BEV renovation options. Any facility renovation efforts should be coordinated with electrical service work associated with vehicle charging infrastructure and the existing service for the maintenance facility should be increased to approximately 800 kVA. Final service sizing should be completed during the design phase.

6 Service size and load for new facility construction (Option 1) should be refined if/when design and equipment is established during design phase.

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44 10.0 SUMMARY

Although the design team initially explored options that merely retrofitted the existing building, it was clear to the stakeholder group and the design team that repurposing the existing maintenance bays to accommodate BEB maintenance within the existing building footprint is not a viable solution. Maintaining BEBs in Bays 1-6 would reduce overall capacity to service the fleet, further exacerbate space constraints, reliance on outsourced service, and complicate safe work conditions.

Building a new fleet facility would be the ideal option for the City, providing the “right-sized” mix of vehicle/equipment maintenance bays with proportionate support spaces to match the composition and count of the public works and transit fleet. If a new maintenance facility cannot be built, facility constraints can be ameliorated somewhat by adding 2 – 4 BEB maintenance bays within the footprint of the wash bay. Addition of bays on the south side of the building would provide industry standard conditions for BEB maintenance and allow for 45’ bus service.

Having analysed the fleet data of the current and future Transit and Public Works fleet, it was clear to the design team that maintenance “capacity” is an ongoing issue, resulting in substantial, costly outsourcing of maintenance work orders. This can be attributed to staffing, shifts, and bay counts all of which are interlocking variables that define maintenance capacity. Finding a sweet spot between these variables led the design team to envision a new ground-up facility with an industry standard, “right-sized” ratio of maintenance bays and support spaces to vehicles served.

Although it is hard to quantify, workplace conditions can have a negative impact on maintenance capacity and day to day operations, these impacts can be compounded as fleet sizes grow.

Other factors that can further improve the fleet building include reworking office and support spaces to provide better, ADA-compliant workspaces; utilizing an inventory management system to free up warehouse space; adding a dedicated hot water steam bay to the wash building; and organizing the Public Works campus to provide clearer definition and vehicle flow to the Transit fleet.

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Fairfield Transit Electrification
ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
A3
Appendix B – Training Recommendations and Workforce Development

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Transit Maintenance Facility Assessment

City of Fairfield Public Works
420 Gregory Street, Fairfield CA

Training Recommendations
April 6, 2021

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City of Fairfield – Training Recommendations
2 Table of Contents

1.0 GENERAL ............................................................................................................................................. 3

2.0 BEB SYSTEM OVERVIEW ...................................................................................................................... 4

2.1 Battery Electric vs. Conventional Fuel Buses .................................................................................. 4

2.2 BEB Maintenance Access ................................................................................................................ 4

3.0 TRAINING ............................................................................................................................................ 5

3.1 Providers ......................................................................................................................................... 5

3.2 High Voltage Systems ...................................................................................................................... 7

3.3 Bus Drivers and Operations .......................................................................................................... 10

3.4 First Response ............................................................................................................................... 10

3.5 Fall Protection ............................................................................................................................... 12

3.6 First Aid ......................................................................................................................................... 12

3.7 Electric Vehicle Supply Equipment (EVSE) Training ...................................................................... 12

3.8 Telematics, Smart Charging, and Proprietary Systems ................................................................. 13

3.9 Non-Transit Battery Electric Vehicles (BEV) .................................................................................. 14

4.0 TRAINING PROGRAM DEVELOPMENT............................................................................................... 15

4.1 Develop Standard Operating Procedures (SOP) ........................................................................... 15

4.2 Training Implementation Plan....................................................................................................... 15

4.3 Tracking ......................................................................................................................................... 15

4.4 Recurrence .................................................................................................................................... 15

4.5 Train the Trainer ........................................................................................................................... 16

5.0 RECOMMENDATIONS........................................................................................................................ 18 APPENDIX A: BEB Training Resources ..................................................................................................... 19 APPENDIX B: BEB/ BEV Tool List ............................................................................................................. 23

Table 1 - Third-Party Training Institutions .................................................................................................... 6 Table 2 - Training Requirements by Designation (LACMTA) ......................................................................... 7 Table 3 - Draft Training Implementation Plan ............................................................................................ 17 Table 4 - BEB Training Resources ................................................................................................................ 22 Table 5 - BEB Tool List ................................................................................................................................. 24

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City of Fairfield – Training Recommendations
3 1.0 GENERAL
Training is an essential to successfully introduce new bus technologies into revenue service. Training ensures staff buy-in and a smoother integration of the new technology, especially when staff is required to take over all maintenance responsibilities after the manufacturer warranty period ends. Although there are many similarities between conventional fuel and Battery Electric Buses (BEBs), there are several notable differences that require training to fill in skill gaps for maintenance technicians, supervisors, human resources department, first responders, and support staff. All training should be integrated into an agency-specific training program regardless of whether it is administered by OEMs, sub-component suppliers, third-party institutions, or in-house to ensure consistency, traceability, and knowledge retention while establishing appropriate standard operating procedures and maintenance practices.

This document identifies basic training requirements and recommendations applicable to the City of Fairfield’s transit electrification efforts. Footnotes throughout the document provide hyperlinks to training content and information. Appendix A organizes the various training resources that are highlighted within the report.

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City of Fairfield – Training Recommendations
4 2.0 BEB SYSTEM OVERVIEW

2.1 Battery Electric vs. Conventional Fuel Buses
BEBs share common systems with traditional buses but also differ in material ways. Sections below review of typical similarities and differences between systems.

2.1.1 BEB Similarities to Conventional Fuel Buses
When de-energized, servicing and maintenance tasks related to BEBs with high voltage (HV) systems are similar in scope to diesel buses. Preventative maintenance inspections (PMI) and service for the following systems are equivalent to those of a conventional bus:
 Air systems – pneumatic components are the same but electrically-driven  Power steering – components are the same but electrically-driven  Axles – design is the same but different gearing
 Low-voltage (LV) systems – 12V & 24V systems are similar but DC-DC converters replace the alternator
 Grounding – LV grounding is similar but BEBs with composite bodies require large gauge ground wires and busbars
 Multiplex (mux) – systems are similar with more software control and less ladder-logic  Cooling systems – 50/50 ethylene-glycol mixes but electrically driven  Suspension – front and rear systems are the same
 Brakes – disc or drum pneumatic systems are the same
 Controller Area Network (CAN bus) – principles operate the same  Doors – pneumatic or electric units are the same
 ADA equipment – Ramps and securements are the same

2.1.2 BEB Differences from Conventional Fuel Buses
Even though maintenance technicians trained in conventional operating systems can perform most of the routine maintenance work there are systems specific to BEBs that require additional skills and knowledge, these systems include:
 High voltage batteries – make up the energy storage system (ESS) replacing on-board fuel  Heavy-duty electric powertrain – uses power from the ESS passing through an inverter and traction motor to move the vehicle
 Overhead charging and/or depot charging – specific to the make/ model  Battery management system (BMS) – manages the HV ESS including enabling/ disabling, cooling, and fault management
 Regenerative air brakes – regen system is unique to BEBs

2.2 BEB Maintenance Access
Conventional fuel vehicle systems are typically serviced from the front, back or underside. While BEBs are also accessed in this manner, they often have HVAC units and battery packs located on the vehicle roof.

Maintenance activities involving employees working at a height above 6’-0” require fall protection per OSHA guidelines. As such, accessing the vehicle battery may require additional safety training related to the use of fall protection such as mobile gangways and monorail trolly and harness systems.

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5 3.0 TRAINING

3.1 Providers
Staff training may be administered by OEMs, sub-component suppliers, third-party institutions, or in- house depending on the content and agency resources. A list of training resources can be found in Appendix A.

3.1.1 OEMs
It is typical for OEMs to provide vehicle training related to BEB HV systems, safety, vehicle orientation, bus operation, structural composites repair, and proprietary diagnostic tools. It is recommended that training be requested and negotiated during the vehicle procurement process to leverage training programs that are customized to the actual fleet and staff. For example, Gillig usually includes in their base bus price a specified number of days of training or training up to a certain level unless the agency stipulates differently. A 2018 Transportation Research Board survey conducted of transit agencies deploying BEBs determined that OEMs predominantly provided BEB trainings to transit agencies and were well prepared and invaluable to the training process.1 For example, New Flyer uses their Vehicle Innovation Center (VIC) as an educational laboratory and develops agency-specific service manuals and training programs.

3.1.2 Sub-Component Suppliers
Some components such as HVAC systems, battery packs, vehicle telematics, and EV charging equipment may have their own training programs. For example, BYD buses currently use Thermo King HVAC systems that provide their own training. While training may be administered by a sub- component supplier, the OEM will provide guidance on trainings required based on the maintenance services and PMs Fairfield intends to execute in house.

3.1.3 Third-Party Institutions
There are numerous third-party institutions that are adding curriculum associated with BEBs.

Table 1 below lists institutions and programs of note.

1 Battery Electric Buses State of Practice (2018) - http://nap.edu/25061 Packet Page 257 of 839Attachment 2 Page 88 of 121

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6 Institution Program/ Name About Website
Fresno City
College (FCC) &
Fresno Area
Express (FAX)
Advanced
Propulsion
Systems Training
Campus
Currently in development on the West
Satellite Campus. $2M grant to develop
a workforce training facility focused on
alternative fuel and hybrid electric
vehicles
https://www.fresnoci
tycollege.edu/news/
2018/technology-
grant.html
Los Angeles
Trade
Technical
College (LATTC)
Advanced
Transportation &
Manufacturing
Pathway Program
Program prepares students to enter the
workforce in transportation. Electric and
hybrid-drive coursework options.
http://www.lattc.edu
/academics/pathway
s/atm
Rio Hondo
College
Alternative Fuels
Technology
Prepares students for entry level
employment in areas that require
knowledge in electrical systems,
regenerative braking systems, electric
steering and electric suspension
systems, high-voltage air conditioning
systems, and autonomous system
service and repair
https://www.riohond
o.edu/altfuels/
Southern
California
Regional
Transit Training
Consortium
(SCRTTC)
SCRTTC
Comprised of public transportation
agencies and academic members with
the goal of advancing the skills of transit
workforce
http://www.scrttc.co
m/
SunLine Transit
Agency
West Coast Center
of Excellence in
Zero Emission
Technology
(CoEZET)
Funded by FTA. Goal is to educate
transit agencies working to establish
zero-emission fleets and technologies
https://www.sunline .
org/alternative-
fuels/west-coast-
center-of-excellence-
in-zero-emission-
technology
West Virginia
University
(WVU)
National
Alternative Fuels
Training
Consortium
(NAFTC)
Nationwide training organization
dedicated to promoting, supporting, and
expanding the use of alternative fuel
vehicles. Operates 30 training centers
across the US. Provides electric-drive
curriculum and courses in first response,
EVSE, career and technical education,
technician training, etc.
https://naftc.wvu.ed
u/
Table 1 - Third-Party Training Institutions

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7 3.2 High Voltage Systems
The largest skill gap when integrating BEBs into a maintenance program is HV electrical system service.

High voltage systems on BEBs generally range from 50 VAC up to 1000 VAC which is a critical distinction from conventional fuel vehicles. Not only must staff understand HV systems and how to service them, but they must also understand electrical safety. There are both automatic safety features and manual safety procedures to ensure that HV systems are deactivated when a fault is present or when system service is required. Maintenance personnel responsible for de-energizing HV systems must be trained on HV, PPE, and zero voltage verification procedures.

3.2.1 Personnel Designations
Personnel designations can help clarify what level of training is required based on staff exposure to high voltage systems. For example, Los Angeles County Metropolitan Transit Authority (LACMTA) developed two (2) designations for staff that have exposure to HV systems: HV Level I and HV Level II.2
Level I include personnel with low to no exposure to HV, they include service, maintenance, supervision and management staff, bus operators, and first responders.

Level II include personnel with moderate to high exposure to HV, they include maintenance instruction staff, select mechanic classifications such as master, warranty, and HVAC technicians, maintenance management and supervision, and OEM technicians.

For LACMTA, training requirements differ based on the personnel level and are listed below in Table 2 for reference.

Training Concepts HV Level I HV Level II
General HV Safety Awareness  
OEM HV Safety Training  
OEM Maintenance Bus Orientation  
OEM Operator Bus Training  
Bus Systems Training  
HV Electrical Systems 
Battery Electric Propulsion System 
Energy Storage Systems (ESS) 
Lockout/Tagout (LOTO) 
HV PPE 
Contact Release 
First Aid 
Table 2 - Training Requirements by Designation (LACMTA) Current practice for LACMTA is to maintain 2-3 HV Level II technicians on every shift to execute any hot work, lockout/tagout and zero voltage verification. HV Level I technicians are tasked with the execution of all other PM or repair activities that do not have direct exposure to high voltage (either because there is no intrinsic exposure risk or because the HV system has been disabled).

This responsibility breakdown limits the number of technicians that must be trained on direct HV

2 APTA Webinar: Training Technicians for An Electric Bus Fleet 10/22/2019 - https://www.apta.com/wp- content/uploads/Training-Technicians-for-an-Electric-Bus-Fleet_web_handout.pdf Packet Page 259 of 839Attachment 2 Page 90 of 121

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8 system maintenance and that must don and doff PPE. LACMTA has each of their HV I technicians don FR clothing, footwear, and remove any metallic jewelry at the beginning of every shift.3 Some activities, such as vehicle system testing once the HV system is reconnected, may require two technicians, one for testing and the other for support and emergency contact release. Contact release is the emergency procedure to separate a person in direct contact with live electrical current. This does not represent a new job classification, rather a skill that a HV Level II technician would be trained on. LACMTA has implemented this process but has not observed any impact to FTEs to date3.

3.2.2 High Voltage Safety Awareness Training (Basic/General) Basic HV safety awareness training should be administered by the OEM and directed towards personnel who are not required to work on or near HV systems but need a general understanding of HV safety and how to recognize dangers. This level of training may eventually be brought in- house or supplemented with on-site resources since it is general in nature and will likely need to be provided to the largest number of employees.

A typical training will include content in many of the following areas:
 Similarities & differences of transit bus equipment
 HV systems overview, identification of HV components
 Electrical safety, vehicle safety systems, and PPE
 Vehicle operation
 Units of energy – differences between fuel and electrical energy  First responder training
The Transit Training Network (TTN) is part of an industry-wide effort aimed at strengthening transit training programs. TTN has partnered with BYD, Proterra, ENC, GreenPower Motor Company, Gillig, New Flyer, Volvo, and Novabus in developing training modules for BEBs. The first module is a BEB course that is representative of a basic BEB training. A pre-recorded session is available for free on their webpage as well as the slide deck and test questions. This material can be reviewed to better understand the training concepts common to BEB deployment.4

3.2.3 High Voltage Safety Training (Advanced/Specialized) As with HV basic training, HV safety training should be provided by the OEM and customized to the vehicle. A typical training will include content in many of the following areas:
 General safety recommendations
 Basic electrical laws
 Effects of electricity on the human body
 Definitions
 HV safety best practices

3 Direct interview with Dan Ramirez, Bus Maintenance Superintendent, LACMTA 4 TTN BEB Overview Training - https://www.transittraining.net/courseware/details/battery-electric-bus- familiarization
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9  HV safety equipment
 HV testing including personnel requirements, PPE requirements, lockout/tagout, voltage testing, hot work, energizing/de-energizing procedure
 Fall protection
 Vehicle operation restrictions
 Washing and cleaning procedures
 Welding
 Battery technology including safety considerations, thermal runaway, identification of unsafe conditions, fault identification and isolation
 Bus safety systems
Additional training is offered by NFPA both in an online self-guided format as well as in a live virtual training.5 NFPA 70E Standard for Electrical Safety in the Workplace (2021) is a 6-hour training helps trainees learn how to better identify and minimize exposure to shock, arc flash, arc blast, electrocution, and other potential hazards. The training teaches to NFPA 70E Standard and is best suited for those with exposure to HV systems. Before enrolling in third-party trainings, it is best to review your training plan with the OEM and determine where there may be training overlap.

There are many other “High Voltage” trainings that are offered by third-party institutions that will cite NFPA 70E, OSHA 1910.302-308, and OSHA 1910.269 as the basis of the content. It is important to note that these trainings are not specific to BEBs and deal with electrical systems in general.

While they provide valuable content, the trainings are often intended for high voltage electricians and not ideal for BEB maintenance technicians.

TTN has partnered with BYD, Proterra, ENC, GreenPower Motor Company, Gillig, New Flyer, Volvo, and Novabus in developing training modules for BEBs. The second module is a BEB course that is representative of a HV safety training. A pre-recorded session is available for free on their webpage as well as the slide deck and test questions. This material should be reviewed to better understand the training concepts common to High Voltage Safety Training.6

3.2.4 BEB Battery Maintenance Limitations
While under warranty, HV battery maintenance is limited in scope for transit maintenance departments. Maintenance technicians are not trained by OEMs to access individual cells in a battery pack or complete other technical configurations as part of the basic training program.

Often, OEMs don’t even execute this level of repair, rather they opt to remove and replace the affected battery pack. For example, in the event of an issue with the BEB battery, the OEM will ship the replacement part to the transit agency and reimburse for the repairs. BYD does not pre- emptively train on this process but, if necessary, the bus manual provides additional detail.

LACMTA does not carry out any battery maintenance at this time, and as such, maintenance

5 NFPA Training Catalog - https://catalog.nfpa.org/NFPA-70E-Standard-for-Electrical-Safety-in-the-Workplace- 2021-Online-Training-Series-P21616.aspx
6 TTN BEB Overview Training - https://www.transittraining.net/courseware/details/battery-electric-bus- familiarization
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10 technicians are not trained on the topic. LACMTA relies entirely on the OEM for all battery- related repairs.

3.3 Bus Drivers and Operations
Training for BEB and battery electric vehicle (BEV) drivers and operations staff is essential for the successful deployment of an electric fleet. Seemingly minor practices such as confirmation of on/off status and driving habits can have outsized impacts on equipment efficiency, performance, and maintenance. On-route charging, if utilized, is a completely new work scope for bus operators and will require adequate training. Foothill Transit experienced issues related to insufficient driver training firsthand after recurring failures of LV battery starters in their BEB fleet. Further analysis determined that the failure was not related to the technology, rather operator training; drivers were leaving the buses on at the end of their shifts because of the inability to hear the bus idling.7 Operator training typically includes general vehicle overview, HV Safety Awareness training, first responder training, as well as hands-on operator orientation. Training curriculum is offered by the OEM and can be specific to the vehicle. New Flyer’s Vehicle Innovation Center, AL is equipped with a bus simulator and test vehicles on location in Anniston, AL however, OEMs offer options for on-site training as well. See Appendix A for more information.

3.4 First Response
First responders such as firefighters and EMS professionals receive training on how to respond to emergencies involving Alternative Fuel Vehicles (AFVs) such as BEBs.

3.4.1 First Responders General Training
The National Fire Protection Association (NFPA) offers a variety of trainings and resources including: Alternative Fuel Vehicles Training Program for Emergency Responders.8 Additionally each OEM maintains Emergency Response Guides (ERG) on NFPAs database for first responders to understand HV systems and shutdown procedures.9 See Figure 1 below for sample ERG.

7 Battery Electric Buses State of Practice (2018) – http://nap.edu/25061 8 NFPA Emergency Responders Online Training - https://catalog.nfpa.org/Alternative-Fuel-Vehicles-Training- Program-for-Emergency-Responders-Online-Training-P15552.aspx?order_src=d762 9 NFPA Emergency Response Guides - https://www.nfpa.org/Training-and-Events/By-topic/Alternative-Fuel- Vehicle-Safety-Training/Emergency-Response-Guides
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11 Figure 1 - Sample ERG
One training practice that worked well for transit agencies was to train bus operators and first responders at the same time in an effort to reinforce consistent response methods.10 While outside the scope of the training requirements, NFPA published a report on full-scale testing results called Best practices for Emergency Response to Incidents Involving Electric Vehicles Battery Hazards. The report provides guidance and develops the technical basis for best practices for emergency response procedures for electric-drive vehicle battery incidents with consideration for certain details including fire suppression methods and agents, personal protective equipment (PPE), and clean-up/overhaul operations. The report summarizes the tests and includes discussion on the key findings relating to best practices for emergency response procedures for electric drive vehicle battery incidents.11 Of note, the report determined that existing guidance for the use of water and/or Class C fire extinguishers was found to be effective for suppressing fires involving lithium-ion battery packs. LACMTA approached BEB first responder safety and training by developing an SOP for towing and submitted it to LACMTA Corporate Safety for outreach to the appropriate cities and county first responders.

10 Battery Electric Buses State of Practice (2018) – http://nap.edu/25061 11 NFPA Data, Research, and Tools - https://www.nfpa.org/News-and-Research/Data-research-and- tools/Electrical/Emergency-Response-to-Incident-Involving-Electric-Vehicle-Battery-Hazards Packet Page 263 of 839Attachment 2 Page 94 of 121

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12 3.4.2 Tow Operator and Crash Reconstruction Training Tow and crash reconstruction operators require basic training for recovery operations involving BEBs. Not only is it essential that tow operators know the vehicle towing requirements, but operators must also understand how to identify safety risks, immobilize the vehicle, disable the HV system if necessary. Vehicle manuals will provide guidance on towing requirements but BEBs reviewed for this report can be towed and do not need to be loaded on flat beds. BYD furnishes a custom towing bracket with their buses that allows the tow operator to tow the vehicle without lifting the front. As long as the batteries or HV systems are not damaged from a crash, BYD buses need only be “off” with the brake released to tow since the default setting for their system is neutral.

BEBs also tend to be taller than conventional fuel buses due to roof-mounted equipment, this is a consideration for the tow operator if the bus is loaded onto a flatbed. Additionally, tow operator training provides guidance on safe storage of damaged vehicles as BEB battery packs can reignite several hours after being extinguished. NFPA has online videos and trainings with general guidance for tow and crash reconstruction operators.12,13

3.5 Fall Protection
BEBs typically have HVAC units and battery packs located on the vehicle roof. Maintenance activities involving employees working at a height above 6’-0” require fall protection per OSHA guidelines. As such, accessing the vehicle battery may require additional safety training related to the use of fall protection such as mobile gangways and monorail trolly and harness systems. Fall protection training should be included in OEM trainings (as suggested in Section 3.2.5) but may be supplemented with OSHA-developed toolbox talks or third-party training/certificate programs.14,15

3.6 First Aid
First aid training is a critical skill to help prevent and address workplace emergencies. While not specific to BEB fleets, first aid training should be made available to staff. There are many sources for first aid training both on-demand and in person.16 Note that first aid certifications such as those administered by the American Red Cross require periodic maintenance or retraining to remain active. See Appendix A for details on training resources.

3.7 Electric Vehicle Supply Equipment (EVSE) Training
EVSE including EV chargers and supporting electrical components are essential to maintaining an operable BEB fleet. BEBs can recharge using numerous technologies operating at different power levels and it is critical that personnel understand how to safely operate and identify risks associated with EVSE. Charger operation depends on successful communication with the vehicle, charger management software, and even building management systems (BMS). Transit agencies, such as Fairfield, must clearly define responsibilities for vehicle charging and EVSE maintenance to ensure operation. At minimum, all

12 NFPA Tow Operator Online Training - https://www.nfpa.org/Training-and-Events/By-topic/Alternative-Fuel- Vehicle-Safety-Training/Tow-operator-training
13 NFPA Crash Reconstruction Online Training - https://www.nfpa.org/Training-and-Events/By-topic/Alternative- Fuel-Vehicle-Safety-Training/Crash-reconstruction-training 14 OSHA Toolbox Talk Resource Kit - https://www.osha.gov/stopfalls/trainingresources.html 15 OSHA Third-Party Fall Protection Training - https://www.oshaeducationcenter.com/fall-protection-certificate/ 16 OSHA Third-Party First Aid Training - https://www.oshaeducationcenter.com/compliance-training/first-aid- certificate/
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13 personnel working around BEBs should understand how to identify when a vehicle is actively charging and how to connect/disconnect the vehicle from the charger.

If Fairfield personnel will be responsible for charger maintenance, additional training will be required to troubleshoot, power cycle, and test EVSE. EVSE maintenance should be provided by qualified electricians and charger training should be provided by the EVSE manufacturer or vehicle OEM. Training programs such as the Electric Vehicle Infrastructure Training Program (EVITP) can help provide technology-specific training to supplement California State Certified General Electricians.17 EVITP certification is increasingly recognized in the United States and Canada as a comprehensive training program that stresses quality and safety while keeping pace with changing technology. In addition to EVITP, many charger manufacturers provide educational materials for their products, for example, charger vendor ABB provides a service called ABB University for their customer care training program.18 Once the city selects an EVSE vendor, Fairfield should inquire on brand-specific training.

3.8 Telematics, Smart Charging, and Proprietary Systems OEMs and third parties offer smart energy management and telematics for BEBs and EVSE. Vehicle telematics use cloud-based data platforms to allow remote access to fleets from web-enabled devices such as laptops and tablets and will require training on setup, use, and security. Features common to telematics and smart charging solutions are as follows:
 Real-time and historic tracking of BEB performance such as state of charge (SOC), speed, location, distance traveled, energy used, ambient temperature, etc.  Remote diagnostics, customizable alerts, automatic reporting to the OEM for faster issue identification
 PM notifications
 Charger management, charge session status, remote EVSE operation, and real-time notifications  Warranty and claim optimization though historic data capture  Cloud-based data logging for remote access, integration into existing backend IT systems For example, Proterra offers Proterra APEX™ and Proterra Energy™ fleet solutions that range from vehicle and fleet telematics packages to charging infrastructure technical assistance, full-service EVSE monitoring, management, and optimization, and charger maintenance. New Flyer provides their own smart analytics platform Connect 360 while there are several other third-party platforms such as Geotab that integrate using CAN bus data loggers and cloud storage. Special attention should be paid to interoperability between the vehicle and existing IT backend as well as the vehicle to the charging management system. In some cases, there are all-in-one solutions but when multiple brands of BEVs and EVSEs are deployed, there may be multiple systems to navigate.

The full extent of training requirements should be determined when Fairfield selects technologies and vendors. It should be expected that select maintenance facility and IT staff will need training on configuration of PM preferences and alerts, platform access and security, data analysis and best practices, data governance, and OEM coordination.

17 EVITP - https://evitp.org/
18 ABB University - https://New.abb.com/ev-charging/products/service/training/abb-university Packet Page 265 of 839Attachment 2 Page 96 of 121

City of Fairfield – Training Recommendations
14 3.9 Non-Transit Battery Electric Vehicles (BEV)
Currently there are limited options for market available BEVs in the medium duty/heavy duty vehicle categories. As more electric drive vehicles become available, product specific training will expand as well.

The training requirements for non-transit BEVs generally mirror those for transit fleets. While OEM- specific and subcomponent-specific training will vary, education related to general HV awareness, lockout/tagout, HV system identification, first responder guidance, etc. are applicable to non-transit fleets.

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15 4.0 TRAINING PROGRAM DEVELOPMENT
Adoption of new vehicle technology poses a challenge to any transit agency and this challenge is particularly acute for smaller agencies with limited training resources. Many transit agencies have overcome this challenge by leaning on OEMs to help develop and implement training programs. OEM reliance for initial training helps get programs off the ground and bridge skill gaps while allowing the agency time to develop customized standards.

4.1 Develop Standard Operating Procedures (SOP)
In conjunction with OEM training to bring technicians up to industry performance standards, transit agencies must develop specific SOPs and maintenance practices. SOPs must identify who, when, and how for each procedure and be developed with guidance/input from the OEM.

Relevant SOPs may include:
 Zero voltage verification and checklist
 Lockout/ tagout
 Hot work and hot work permit
 Signage and workspace requirements during HV system access  Arc flash PPE donning and doffing
 PPE testing and storage
 Two-person safety rule
 Contact release (procedure to separate a person in contact with a high voltage electricity source)  Vendor on site work rule
 Overhead work/ fall protection
 Towing procedures

4.2 Training Implementation Plan
Once an OEM is engaged and personnel designations established, a preliminary Training Implementation Plan should be drafted. The Training Implementation Plan should identify the training name, description, audience (by personnel designation), provider, course length, number of attendees, prerequisites, dates offered, frequency, and location.

If possible, the trainings should be consolidated to simplify logistics and the vehicle OEM should provide guidance on the draft Training Implementation Plan to prevent training content overlap. For example, it is common for OEMs to provide training on lockout/tagout and fall protection during their HV safety training, in this scenario the course description should be updated to indicate the training content. See Table 3 on following page for a template Training Implementation Plan for the City of Fairfield.

4.3 Tracking
Employee training enrollments and credentials should be tracked within the agency intranet, HR dashboard, or through a spreadsheet database. Regardless of the tracking method, employee training status must be made available to supervisors and management and easy to update.

4.4 Recurrence
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16 One challenge found in surveys of transit agencies deploying BEBs is that operators and staff can forget some of the unique operating and maintenance characteristics associated with electric drive systems when switching between diesel buses and BEBs. One possible solution is to host recurrent annual in- service trainings to reinforce safe, efficient, and effective service.

4.5 Train the Trainer
Many transit agencies take a “train the trainer” approach. The goal of this practice is to select key individuals within the operations or maintenance department to take part in OEM trainings with the intent of bringing future trainings in-house. Often this will be a lead technician or supervisor who has the technical expertise necessary and can effectively administer trainings for staff. This can be an effective technique if OEM trainings occur off site far from the agency, if the transit agency must train many personnel regularly, if there is high employee turnover, and if the agency plans on recurrent training.

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17 Training Description Trainees Provider Hours #
Attendees Prereqs. Dates Freq. Location
General HV Safety
Awareness General BEB electrical safety
Bus operator trainers,
maintenance
technicians, staff
OEM /
3rd Party 16
Operator Bus
Training Orientation and driver training Bus operator trainers OEM 16-24 First Responder
Training
Training on emergency response
for BEBs
Bus operators, Fairfield
first responder
representatives,
Maintenance
OEM /
3rd Party 1-4
EVSE Training Maintenance and operation of
EVSE
City electricians,
helpers/ maintainers
OEM /
3rd party 4-20
HV Electrical
Systems
Lockout/Tagout, HV PPE,
Contact Release, Fall Protection,
Energy Storage System (ESS),
Battery Electric Propulsion
System
Maintenance HV
technicians OEM 16
Bus Systems
Training Maintenance training Maintenance
technicians OEM 32-48
First Aid Basic first aid training Maintenance HV
technicians 3rd Party 1-4
OEM Maintenance OEM Maintenance Maintenance specialties OEM 32-48 HVAC System System training Maintenance specialties HVAC / OEM Varies
Telematics /
Diagnostic Tools Vehicle diagnostics Maintenance specialties Information Technology OEM Varies
Structural
Composites Body repair training Maintenance specialties OEM Varies Table 3 - Draft Training Implementation Plan
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18 5.0 RECOMMENDATIONS
The following is a list of initial recommendations based on the above BEB training program analysis:

1. Include training requirements as part of BEB and BEV procurements. Requirements should include:
 Vehicle familiarization and high voltage safety awareness  High voltage safety training for maintenance technicians  Technical training for specific systems, subcomponents, and telematics  Operator & first responder training

2. Review and adopt personnel designations to ensure training alignment with responsibilities

3. Review Training Implementation Plan with OEM to prevent duplication of training content

4. Review available training resources and content from Appendix A to get familiar with training content and alignment with the City of Fairfield’s current training program

5. Develop agency-specific standard operating procedures that are aligned with OEM training recommendations and agency safety and operation standards

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Appendix A: BEB Training Resources

19 APPENDIX A: BEB Training Resources
Type Provider Course Details19 Who Should
Attend Concepts Cost/
Class Link
BEB General SCRTTC
EV Transit Bus
Safety Awareness
and
Familiarization
SC-BEV-5000-I or
SC-BEV-5000-DE-I
16-hrs In-
class or
Remote
Transit agency
technicians /
mechanics who
need to
familiarize
themselves with
all-electric HV
transit vehicles
 HV components
 PPE requirements
 Describe the preparations prior to working on
or near any high-voltage systems
 Vehicle safety systems
 Identification of BEB HV components and
cables
 Definitions, terminology, and units of measure
of electrical energy storage and consumption
$650+
https://www.scrttc.com
/images/stories/PDFs/b
rochure-scrttc.pdf
BEB General
Transport
ation
Training
Network
BEB Overview &
Familiarization
100 min
Pre-
recorded
Transit agency
staff who need to
familiarize
themselves with
BEBs
 Major BEB components
 BEB technology vs conventional bus
technology
 BEB operation principles
 PM and diagnostic requirements
 Battery management and cooling
Free
https://www.transittrai
ning.net/courseware/de
tails/battery-electric-
bus-familiarization
BEB
Technical SCRTTC
Introduction and
Troubleshooting
Zero Emission
Propulsion (ZEPS)
SC-ZW-440-1
16-hrs In-
class
Transit agency
employees
operating BEBs or
working on BEB
systems
 Electrical safety
 Vehicle systems overview
 First responder training
 Vehicle maintenance and operation
 Vehicle maintenance
$650+
https://www.scrttc.com
/images/stories/PDFs/b
rochure-scrttc.pdf
BEB
Technical
Transport
ation
Training
Network
High Voltage
Safety
Considerations
96 min
Pre-
recorded
Transit agency
technicians /
mechanics who
need to
familiarize
themselves with
all-electric HV
transit vehicles
 BEB HV systems and locations
 HV risk and safety
 BEB regulations and standards
 Safety provisions built into BEBs
 BEB-specific tools and PPE
 Required skills and knowledge
Free
https://www.transittrai
ning.net/courseware/de
tails/battery-electric-
bus-familiarization

19 Classes may not be offered in person due to COVID-19 as of February 2021 Packet Page 271 of 839Attachment 2 Page 102 of 121

City of Fairfield Training Recommendations
Appendix A: BEB Training Resources
20 Type Provider Course Details19 Who Should
Attend Concepts Cost/
Class Link

EVSE EVITP
Electric Vehicle
Infrastructure
Training Program
20-hrs
Online or
In-class
CA Certified
General
Electricians
servicing or
installing EVSE
 EVSE fundamentals
 Electrical storage and PV integration
 IP networking
 NEC, NFPA, NEIS, OSHA regulations
 First responder and fire hazard measures
 Troubleshooting, repair, and commissioning
$275 https://evitp.org/trainin
g/
Fall
Protection
Various /
OSHA
Education
Center
OSHA Fall
Protection
Certificate Course
1-hr
Online
Staff exposed to
fall hazards
 Fall hazard recognition
 Types of fall hazards
 Methods for fall hazard protection
 Employer requirements
$25
https://www.oshaeduca
tioncenter.com/fall-
protection-certificate/
First Aid
Various /
OSHA
Education
Center
First Aid Basics
Online Course
1-hr
Online
Workers who
should be
prepared for
onsite
emergencies
 Victim condition assessment
 Contacting emergency medical services
 First aid practices and situations
 Use of materials and equipment to administer
first aid
$25
https://www.oshaeduca
tioncenter.com/complia
nce-training/first-aid-
certificate/
First Aid American
Red Cross
Adult and
Pediatric First
Aid/ CPR/ AED
In class
Workers who
should be
prepared for
onsite
emergencies
 Victim condition assessment
 Contacting emergency medical services
 First aid practices and situations
 Use of materials and equipment to administer
first aid, CPR, and AED
$80
https://www.redcross.o
rg/take-a-class/first-
aid/first-aid-training
First
Responders
DOT,
FMCSA
Inspecting Electric
Drive Commercial
Vehicles
1-hr
Online Vehicle inspectors
 Recognize vehicles with HV electric drive
systems
 Identification of major components and typical
layout
 Identification of hazardous vehicle conditions
 Identification of HV hazards
 Best practices for HV hazard response
Free
https://www.fmcsa.dot .
gov/mission/training/in
specting-high-voltage-
electric-drive-
commercial-motor-
vehicles-course-
manuscript
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City of Fairfield Training Recommendations
Appendix A: BEB Training Resources
21 Type Provider Course Details19 Who Should
Attend Concepts Cost/
Class Link
First
Responders NFPA
Alternative Fuel
Vehicle Safety
Training for the
Fire Service
8-hrs
On site First Responders
 Introduction and basic electrical concepts
 Vehicle & charging/refueling systems
 Initial response procedures
 Identification methods, immobilization,
disabling, and emergency operations
 Unanticipated vehicle movement and electric
shock hazards
 Extrication, vehicle and battery fires,
submersion
 HV battery damage and battery re-ignition
 Incidents involving charging stations &
refueling stations
$3,000
for up
to 50
people
https://www.nfpa.org/T
raining-and-Events/By-
topic/Alternative-Fuel-
Vehicle-Safety-
Training/Fire-service-
training
First
Responders NFPA
Alternative Fuel
Vehicles Training
Program for
Emergency
Responders
4-hrs
Online First Responders
 Emergency scene size up and management
 AFV identification
 Vehicle immobilization for scene safety
 Disabling HV and SRS systems
 Safe occupant rescue
 AFV recovery and disposal
$26
https://catalog.nfpa.org
/Alternative-Fuel-
Vehicles-Training-
Program-for-
Emergency-Responders-
Online-Training-
P15552.aspx?order_src
=d762

First
Responders NFPA
Alternative Fuel
Vehicle Safety
Training for Tow
Operators
Online
Tow operators
involved in
recovery
operations of
Alternative Fuel
Vehicles
 HV battery and vehicle safety systems
 On-scene steps: identify, immobilize, disable
 Towing considerations
 Loading, transporting, and safe storage
Free
https://www.nfpa.org/T
raining-and-Events/By-
topic/Alternative-Fuel-
Vehicle-Safety-
Training/Tow-operator-
training
OEM BYD Customized
trainings Various Various  Provides customized trainings geared towards operators, maintenance technicians, and staff. Incl. Contact sales representative
OEM Gillig Customized
trainings Various Various  Provides customized trainings geared towards operators, maintenance technicians, and staff. Incl. Contact sales representative
OEM Proterra Customized
trainings
16 – 48
hrs Various
 Operators training
 Vehicle maintenance training
 Charger maintenance training
 New bus launch support
Incl.
https://www.proterra.c
om/vehicles/zx5-
electric-bus/training-
maintenance/
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City of Fairfield Training Recommendations
Appendix A: BEB Training Resources
22 Type Provider Course Details19 Who Should
Attend Concepts Cost/
Class Link
OEM
New
Flyer
America
Vehicle
Innovation Center
(VIC)
Various Various  Provides customized trainings geared towards operators, maintenance technicians, and staff Incl.
https://www.newflyer.c
om/content/vehicle-
innovation-center/
Safety
Various /
OSHA
Education
Center
OSHA 10 General
Industry Course
10-hrs
In-class or
Remote
Workers in the
fields of factory
operations,
warehouses,
manufacturing,
storage, etc.
 Fall hazard protection
 Ladder safety
 Electrical hazards
 PPE
 MSD & RMD injuries
 MSDS
 Chronic vs acute health ailments
 Combustible liquids and compressed gases
 Unguarded equipment
$79
https://www.oshaeduca
tioncenter.com/osha-
10-hour-general-
industry/
Safety
SAE
Internatio
nal
High Voltage
Safety and PPE
PD291807
1-hr
Online
Personnel
interfacing with
HV systems
 General electrical safety
 HV circuits and scope safety
 HV testing considerations
 HV gloves selecting and testing
 HV and differential scope probes
 CAT ratings and equipment
 Power electronics insulation testing
$135 https://www.sae.org/le
arn/content/pd291807/
Technical Various /
Fluke
Digital Multimeter
Basics
2-hrs
Online Multimeter users
 Standard functions and why they are used
 Measurement symbols and applications
 Advanced modes
 Accessories and specifications
Free https://user.fact.fluke.c
om/catalog/info/id:127
Table 4 - BEB Training Resources

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City of Fairfield Training Recommendations
Appendix B: BEB/ BEV Tool List
23 APPENDIX B: BEB/ BEV Tool List
Service and maintenance tasks related to BEBs and BEVs are similar in scope to diesel buses when the high voltage system is de-energized. As such, the tools required for service generally conform to standard maintenance tools currently used in the Fairfield transit maintenance facility.

Key tasks requiring unique tools and equipment for battery electric buses are as follows:

1. De-energizing the battery and verifying zero voltage potential

2. Servicing battery packs, generators, inverters, and motors Working on high voltage systems requires additional PPE that is not standard for diesel maintenance.

Much of the additional tools and equipment required for work on high voltage components are related to electrical safety, safe access to roof-mounted equipment, and safe off procedures. The right time to purchase bus-specific tools is during the procurement stage, as this ensures that the tools will be available when the buses are. A list of recommended tools and equipment is shown in the table below.

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City of Fairfield Training Recommendations
Appendix B: BEB/ BEV Tool List

24 Equip.

Category Equipment Relevant
Standards Description Avg.

Cost
PPE High voltage rubber
gloves, Class 0 ASTM D120 1000 V rated gloves w/ leather outer (Red label) $150
Arc flash rated full body
harness OSHA 1910.140 Kevlar webbing $500
Arc flash rated mounted
self-retracting lifelines OSHA 1910.140 Overhead fall protection $400 Electrical safety footwear,
boots ASTM F2413-05
No exposed steel or cuts, must display
Orange Omega symbol, “EH,” or be
certified to standard20
$150
Electrical safety overshoes ASTM F1117 To be worn over boots or shoes $150 Category 3 Arc flash suit NFPA 70E,
130.7(C)(16) Rating of 24 cal/cm2 $600
Safety Hot stick rescue hook ASTM F711 Emergency use only, requires periodic retesting $500
Electrical glove inflator kit
ASTM F-1236
OSHA
1910.137(b)(2)(ii)
ASTM F496
Daily visual and air leakage testing $200
Lockout/Tagout kit OSHA 1910.333 For use to secure plugs & battery disconnect switch $300
High voltage signage and
steering wheel cover Temporary, mountable signage $50
Tools Insulated hand tools ASTM F1505-01
IEC 900
1000 V rated tools including: sockets,
pliers, open end wrenches,
screwdrivers, torque wrenches
$2,000
Digital Multi-Meter
(DVOM) CAT III 1000 V rated $250
Alligator clips, probes, and
test leads CAT III 1000 V rated for one-handed
operation $100
Table 5 - BEB Tool List

20 Electrical Hazard (EH) footwear is manufactured with non-conductive, electrical shock-resistant soles and heels.

EH shoes may have steel or composite toes provided toe is enclosed by non-conductive material.

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Workforce Development Plan for
Fairfield and Suisun Transit

Submitted To:

Fairfield and Suisun Transit
2000 Cadenasso Drive
Fairfield, CA 94533

p: 707.422.2877
Submitted By:

MV Transportation, Inc.
2711 N. Haskell Avenue
Suite 1500 LB-2
Dallas, TX 75204

p: 972.391.4600
www.mvtransit.com
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M V T R A N S P O R T A T I O N , I N C .

C O N F I D E N T I A L & P R O P R I E T A R Y
2 Table of Contents

1. Workforce Development Plan .............................................................. 3 a. Retraining of Existing Staff ................................................................................... 3 a.i. Maintenance Staff ................................................................................................. 3 a.ii. Hololens 2: ......................................................................................................... 4 a.iii. Operations Staff ................................................................................................. 5 a.iv. Safety Retraining Across All Staff ...................................................................... 6 b. Joint Labor Management Engagement ................................................................. 7 c. Staffing and Training of New Staff ........................................................................ 8

2. Workforce Development Plan Cost Estimate ................................... 10 Packet Page 278 of 839Attachment 2 Page 109 of 121

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3 1. Workforce Development Plan
The recently passed Bipartisan Infrastructure Law included a $75 million budget for Low or No Emissions Grants programs. This funding enables transit agencies, including Fairfield and Suisun Transit (“FAST”), to purchase or lease low or no emission vehicles that use advanced technologies to help improve air quality and combat climate change.

FAST will implement a Workforce Development program, as part of the Low or No Emissions program, to ensure maintenance and operations staff are well prepared to support the new emissions vehicles.
a. Retraining of Existing Staff
a.i. Maintenance Staff

While there are many similarities with the operating systems of traditional buses and zero emissions buses, FAST recognizes the key differences in maintaining a zero-emission bus are imperative and require a retraining of the maintenance and leadership staff. High-voltage batteries, a heavy-duty electric powertrain, overhead charging or depot charging, a battery management system, and regenerative air brakes introduces complexity, challenge, and safety risk to troubleshooting and repairing buses and their charging infrastructure. FAST and their operator, MV Transportation Inc’s, (“MV”) objective is to develop a program ensuring the retraining of the existing maintenance staff and develop and train a new generation of mechanics on the repair and maintenance of zero-emissions vehicles.

FAST and MV will partner with OEM’s, sub-component providers, and third-party vendors to provide a comprehensive program for our maintenance personnel.

The scope of the program will include:

Gillig training on:
• Battery-electric safety and familiarization
• Operator Instructions
• Vehicle orientation
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4 • Air systems and brakes
• Basic and Multiplex electrical systems
• Regenerative air brakes
• Use of diagnostic tools
• Vehicle telematics

Infrastructure OEM training on:
• Depot or on route charging systems
• High voltage safety procedures
• Arc flash protection measures
• Compliance with OSHA standards
Retention of both key operations and maintenance staff ensures continuity of BEV operation and support. MV’s compensation team constantly reviews the market for trends in each geographic region to adjust wages and works closely with agencies and unions to obtain concurrence. In addition, MV looks at creative ways to recognize talent development and certifications. MV recognizes mechanics through a program that pays an incremental bonus for every passed ASE exam. MV is proud to recognize staff furthering their knowledge and improving their technical skills.

a.ii. Hololens 2:

MV has employed the Microsoft Hololens 2 smart glasses in several maintenance shops and this technology has been in use since 2019. The use of the Hololens 2 smart glasses enables maintenance staff in one location to engage senior technical resources in other facilities or from the OEM to troubleshoot and resolve several different bus technical issues. The technician, at the bus in need of repair, will use the Hololens 2 smart glasses and connect with the remote technician through the Microsoft Teams communication platform. The two technicians can then collaborate to solve the technical problem. The local technician, with use of the Hololens, is the “eyes” for the Packet Page 280 of 839Attachment 2 Page 111 of 121

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5 remote technician for him or her to see the bus itself and the specific problem.

The remote technician can provide guidance, and even point the local technician to a specific part on the bus, through the collaboration session. Finally, the collaboration can include the sharing of digital documentation such as schematics and instructions to further assist in completing the bus repair.

MV continues to expand use of Hololens technology across many of their locations today, where they engage either manufacturer or MV subject matter experts in vehicle technologies across the nation. FAST and MV will deploy the Hololens 2 smart glasses in the maintenance shop to further enhance the maintenance staff’s capability in resolving BEV technical issues.

a.iii. Operations Staff

FAST and MV continue to train and reinforce safety standards for driving and MV has developed and continues to offer a best-in-class operator safety program.

MV’s Operator Excellence Training (OET) program focuses on all aspects of delivering a safe, reliable customer experience, including operational reliability.

The OET program is an enhanced, modernized training program that includes an intense focus on the fundamentals and engages the student in all aspects of becoming a professional operator. MV is recognized for their progressive approach to leveraging DriveCam video capture with ingestion into their advanced data analytics platform to drive continuous improvements in operator safety.

FAST and MV recognize the operation of BEV’s is significantly different than traditional diesel or CNG vehicles. MV has developed a training program for its operators, with guidance from the OEM’s. The operator training program focuses on acceleration, deceleration and braking by following the fundamental principles outlined as such:
• Start slow and gradually increase speed to the given road speed as sudden acceleration uses more electricity than necessary
• Transition smoothly between acceleration and deceleration Packet Page 281 of 839Attachment 2 Page 112 of 121

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6 • Allow the bus more distance to slow down by lifting off the accelerator when coming upon a stop. This method of operation, called regenerative braking, uses the motor to add energy back into the battery.
• Regulate constant speed so the vehicle uses less energy In addition, MV will employ the DriveCam video capability to coach operators on safety as noted above, but also to facilitate continuous improvement as it relates to the operation of the vehicle to achieve further mileage.

MV will develop and deploy a Data Analytics platform ingesting data from operations and maintenance to identify key metrics and trends associated with the new BEV fleet. This tool enables staff to see data daily and then also identify trends related to vehicle performance, maintenance issues, and other critical data used for assessing overall operational performance.

a.iv. Safety Retraining Across All Staff

High voltage electrical systems, a critical component of BEV’s, can range from 50 to 1,000 volts of AC/DC power. The system design incorporates safety features that deactivate the electrical system when a fault is detected. However, the safe maintenance and repair of these systems is highly dependent upon the maintenance and operations staff who must support it. Safety must be a core foundational layer in the BEV training program. FAST and MV’s program will encompass actions that include but are not limited to servicing battery packs, storage systems, generators, inverters, and motors. FAST and MV will deploy a Safety training program that comprehends the following subjects and provides the maintenance and operation staff with a structured and comprehensive curriculum.
• High Voltage Training categorized per the level of interaction estimated for the system:
˃ Level I – No to Low Exposure for maintenance, management staff, bus operators, and first responders
˃ Level II – Moderate to High Exposure for maintenance instruction staff, mechanics classified as Master, Warranty, or HVAC technicians • Zero Voltage Verification Procedures (de-energizing the system) Packet Page 282 of 839Attachment 2 Page 113 of 121

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7 • Lock out / Tag out procedures as part of the Level I and Level II training provided to all staff to ensure those using the safety tools know when to deploy and for the rest of the staff to understand what it conveys and avoid the system when in use
• Fall protection for mechanics working on HVAC and battery packs located on the vehicle roof
• Fire Safety
• Proper use of high-voltage Personal Protection Equipment (PPE) and tools • First Aid
˃ General Instruction
˃ CPR & AED use
˃ Response protocols
˃ Supply inventory
MV and FAST are committed to protecting the maintenance and operations staff as they continue to operate the existing services through comprehensive training and the procurement and deployment of essential PPE for use by the staff. A BEV fleet introduces new hazards to the staff, especially as it relates to high- voltage components and infrastructure. The FAST and MV teams have identified and included, in this workforce development plan, the PPE necessary to protect the staff as they begin to deploy, maintain, and operate a BEV fleet. b. Joint Labor Management Engagement

FAST and MV recognize a positive relationship is at the core of a successful deployment, maintenance, and operation of a new BEV fleet. Those areas of engagement include:
• Local union engagement to provide guidance and inputs on the retraining of existing staff
• Identifying and aligning on needed staffing levels to ensure the right amount of properly trained technicians are on each shift especially as it relates to staffing the Level II certification are available
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8 • Identifying and aligning on needed staffing levels for operators and addressing any impacts to schedules
• Ensuring alignment on the safety training and procedures as part of the introduction of BEV
• Aligning on performance standards associated with the safe and optimal operation and maintenance of BEV vehicles
• Discussion and agreement on the introduction of the apprenticeship program as documented in Section II: Staffing and Training of New Staff

c. Staffing and Training of New Staff

In addition, FAST and MV have an established relationship with the Southern California Regional Transit Consortium (“SCRTTC”) whose focus is to provide a training resource network comprised of community colleges, universities, transit agencies, and organizations focused on the delivery of training and employment of the transit industry workforce.

MV has built programs in partnership with other local colleges that include Long Beach College and Cerritos College. MV will initiate discussions and a proposed relationship with Solano Community College for further mechanic training preparedness.

Through those relationships, FAST and MV will build out registered apprenticeship programs to provide an avenue for those mechanics completing their degrees to further their skills. The program will include the creation of a registered apprenticeship program with the local education facilities. The program will include, at a minimum, the following:
• Engagement and development of the program
• Establishing performance metrics and standards for curriculum, testing, and leveling
• Identification of MV trainers and mentors as part of this program and continued training for those maintenance staff
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9 • Communication and marketing of the apprenticeship throughout the program • Continued recruiting efforts to identify and attract candidates to Solano Community College and through this program
• Participating in regular meetings and ceremonies (e.g. graduation) to further benefit the apprentice experience

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10 2. Workforce Development Plan Cost
Estimate

Table 2.1 – Workforce Development Plan Cost Estimate
Category Description Unit Cost
(USD)
Quantity Total Cost
(USD)
2022-2033
Grand Total $600,056.55 I. Gillig (OEM)
Training
Course: 2-day course for
up to 10 people

$135,000.00
Operator Instruction $5,000.00 2

$10,000.00
Main Dep BEB Vehicle
Orientation
$5,000.00 2 $10,000.00
Air System & Brakes $5,000.00 2 $10,000.00
Basic Electrical Systems $5,000.00 8 $40,000.00
Multiplex Electrical System $5,000.00 8 $40,000.00
EFAN System $5,000.00 2 $10,000.00
BEB Safety & Familiarization $5,000.00 3 $15,000.00
II. Maintenance
Retraining $84,820.75
EV/Hydrogen Safety Course $37,240.00 1 $37,240.00
eEV Transit Bus Safety
Awareness & Familiarization
$798.00 3 $2,394.00
Recruiting / Program Sponsor $26,600.00 1 $26,600.00
Telematics Training $199.50 4 $798.00
Maintenance Software
Training
$199.50 10 $1,995.00
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C O N F I D E N T I A L & P R O P R I E T A R Y
11 Electric Safety Training, ARC
Flash (NFPA)
$1,463.00 6 $8,778.00
Tow Operator Procedures $199.50 2 $399.00
Fall Protection $551.95 1 $551.95
First Aid, CPR, AED $526.68 10 $5,266.80
Hololens Training $199.50 4 $798.00
New Hire Training & PPE $254,056.25
PPE that is HV compliant
Electrical Safety Gloves $78.43 6 $470.58
Cotton Undergloves $24.68 6 $148.11
Leather Overgloves $141.51 6 $849.06
Glove Storage Box $38.32 6 $229.92
Face Shield $221.21 6 $1,327.26
Dielectric Overboots $146.06 6 $876.36
Insulating Rubber Apron $255.61 6 $1,533.68
ARC Flash Protection
Coveralls
$1,128.47 6 $6,770.82
ASE Certification $3,734.64 6 $11,970.00
ASE Bonus Program $2,808.00 3 $11,203.92
AED Practi-Trainer (Device) $240.00 1 $240.00
HoloLens $4,655.00 2 $9,310.00
HoloLens Remote Assist
Licenses per User
$881.79 6 $5,290.74
HoloLens Remote Assist
Licenses per Device
$8,817.90 2 $17,635.80
Maintenance Analytics $266.00 700 $186,200.00
New Hire Training $3,025.75 2 $6,051.50
New Hire PPE $2,034.29 2 $4,068.58
III. Operators $111,686.43
Development of Training
Materials
$66,500.00 1 $66,500.00
Non-Revenue wages to
retrain existing workforce
$34.49 960 $33,107.42
First Aid – Instructor Lead
Class
$332.50 1 $332.50
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12 First Aid – Train the Trainer $465.50 5 $2,327.50
First Aid - Participants $46.55 60 $2,793.00
Mannequin $977.55 1 $977.55
Safety Training - Operators $199.50 5 $997.50
Training – Operators $137.94 18 $2,483.06
Safety Training – New
Operators
$137.94 5 $997.50
First Aid – New Operators $65.02 18 $1,170.40
IV. Management $4,373.04
OSHA 30 $226.76 3 $686.28
Supervisor / Manager
Awareness Training
$864.50 3 $2,593.50
New Hire Training $1,093.26 1 $1,093.26

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Fairfield Transit Electrification
ICT Rollout Plan

Fairfield and Suisun Transit ICT Rollout Plan
A4
Appendix C – Site Plan

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CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533REVDATEBYDESCRIPTIONPacket Page 290 of 839Attachment 2 Page 121 of 121

Agenda Item No: 14.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023136 of the City Council of the City of Fairfield Authorizing the City Manager to Execute an Agreement for Missing Deferred Compensation Payments and Interest Owed to Employees Represented by Fairfield Police Management Association and Revoking Resolution 2023116 Due to an Administrative Error RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Pursuant to Article 13.H.2 (Employees’ Deferred Saving Accounts, 457), of the 20172021 Fairfield Police Management Association’s (FPMA) MOU with the City, represented employees may sign up for a deferred saving account and elect the amount that should be deducted from their paycheck and sent to their account. The City was also obligated to contribute 1.25% of the employee's salary into their deferred compensation account. Several employees had signed up to participate in the deferred saving account, but the City did not make the 1.25% contributions into those employees' accounts. An agreement is reached with FPMA to make affected employees whole; however, staff needs City Council authorization through resolution to execute the agreement. Council approved Resolution 2023 116 at the May 16, 2023 meeting, however, due to an administrative error, the wrong dollar amount was reported in the staff report. Staff request Council adopt a new resolution to correct this error.

DISCUSSION
Pursuant to Article 13.H.2 (Employees’ Deferred Saving Accounts, 457) of the 20172021 FPMA MOU, represented employees may sign up for a deferred saving account and the City was obligated to contribute 1.25% of their salary into employee accounts. On or about August 3, 2022, the City became aware that it did not make City contributions of 1.25% 457 deferred compensation contributions for several FPMA represented employees listed in the attached proposed agreement when they were eligible starting in 2008 until 2022. Although the error has been corrected prospectively, employees need to receive missed contributions and interest. This settlement addresses the missed 457 payments and interest owed to employees.

Employees, who are listed on the signature page of the proposed agreement, had signed up to Packet Page 291 of 839

Agenda Item No: 14.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023136 of the City Council of the City of Fairfield Authorizing the CityManager to Execute an Agreement for Missing Deferred Compensation Payments andInterest Owed to Employees Represented by Fairfield Police Management Associationand Revoking Resolution 2023116 Due to an Administrative ErrorRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEPursuant to Article 13.H.2 (Employees’ Deferred Saving Accounts, 457), of the 20172021 FairfieldPolice Management Association’s (FPMA) MOU with the City, represented employees may sign up fora deferred saving account and elect the amount that should be deducted from their paycheck and sentto their account. The City was also obligated to contribute 1.25% of the employee's salary into theirdeferred compensation account. Several employees had signed up to participate in the deferredsaving account, but the City did not make the 1.25% contributions into those employees' accounts. Anagreement is reached with FPMA to make affected employees whole; however, staff needs CityCouncil authorization through resolution to execute the agreement. Council approved Resolution 2023116 at the May 16, 2023 meeting, however, due to an administrative error, the wrong dollar amount wasreported in the staff report. Staff request Council adopt a new resolution to correct this error. DISCUSSIONPursuant to Article 13.H.2 (Employees’ Deferred Saving Accounts, 457) of the 20172021 FPMA MOU,represented employees may sign up for a deferred saving account and the City was obligated tocontribute 1.25% of their salary into employee accounts. On or about August 3, 2022, the City becameaware that it did not make City contributions of 1.25% 457 deferred compensation contributions forseveral FPMA represented employees listed in the attached proposed agreement when they wereeligible starting in 2008 until 2022. Although the error has been corrected prospectively, employeesneed to receive missed contributions and interest. This settlement addresses the missed 457payments and interest owed to employees.

Employees, who are listed on the signature page of the proposed agreement, had signed up to participate in deferred saving account, but the City had not made its contributions in their accounts. The City and FPMA have come to an agreement on the amount of money that needs to be contributed on each employee’s behalf to their account. The fully executed agreement is attached to this report for Council consideration and approval.

Council approved Resolution 2023116 at the May 16, 2023 meeting, however, due to an administrative error, the wrong dollar amount was reported in the staff report. The staff report stated the financial impact of the agreement was $50,854.33. That amount only represents the missing City contributions but not the interest City owes to these employees on the missing contributions. The correct total financial impact is $93,029.60. Staff requests Council adopt a new resolution to correct this administrative error.

FINANCIAL IMPACT
The total amount owed to employees is $93,029.60, which will be paid from the City’s General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
City Council may choose not to approve the agreement.

STAFF CONTACT
Farbod Pirouzmand, Human Resources Director
(707) 4287400
[email protected]
COORDINATED WITH
City Manager's Office, Finance Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Pirouzmand, Farbod Approved 5/23/2023 9:32 PM
Beavers, Esther Approved 5/25/2023 7:53 AM
Packet Page 292 of 839

CITY OF FAIRFIELD

RESOLUTION NO. 2023-136

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT FOR MISSING DEFERRED COMPENSATION

PAYMENTS AND INTEREST OWED TO EMPLOYEES REPRESENTED BY FAIRFIELD POLICE MANAGEMENT ASSOCIATION AND REVOKING RESOLUTION 2023-116 DUE TO AN

ADMINISTRATIVE ERROR

WHEREAS, there is a Memorandum of Understanding (MOU) between the City of Fairfield and the Fairfield Police Management Association; and

WHEREAS, City staff found a payroll error that resu lted in several represented employees not contributing to deferred compensation accounts they had signed up for ; and

WHEREAS, the City is legally obligated to correctly administer the terms of the MOU between the City and the Fairfield Police Management Association ; and

WHEREAS, the amount of the contributions owed to employees was incorrect but approved by Resolution 2023-116 on May 16, 2023.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council revokes City Council Resolution 2023-116.

Section 2. The City Council authorizes the city manager to execute an agreement between the City of Fairfield and the Fairfield Police Management Association to make the missing deferred compensation amounts and interest owed to employees, as referenced in the attachment to this resolution.

PASSED AND ADOPTED this 6th day of June, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR / PANDURO / TONNESEN / VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

______________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 293 of 839Attachment 1 Page 1 of 1

Packet Page 294 of 839Attachment 2 Page 1 of 4

Packet Page 295 of 839Attachment 2 Page 2 of 4

Name
Bradly Collins
John Divine
Derrick Fok
Nicholas McDowell

EMPLOYEE

SIGNATURE PAGE
Signature Date
Packet Page 296 of 839Attachment 2 Page 3 of 4

Name
Bradly Collins
John Divine
Derrick Fok
Nicholas McDowell

EMPLOYEE

SIGNATURE PAGE
Signature Date
tJ '-1/Zt, /7-J
Packet Page 297 of 839Attachment 2 Page 4 of 4

Agenda Item No: 15.

AGENDA REPORT
DATE:June 6, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023137 of the City Council of the City of Fairfield Rescinding Resolution No. 202352 and Resolution No. 203253 Related to the Annexation of Territory to Community Facilities District No. 20181 (Train Station Specific Plan) and a Second Amended Rate and Method of Apportionment of Special Taxes and Certain Related Actions in Connection Therewith; and
Resolution 2023138 of the City Council of the City of Fairfield Declaring Intention to Establish City of Fairfield Community Facilities District No. 20232 (Train Station Specific Plan II), to Authorize the Levy of a Special Tax Therein, and to Set a Date for the Public Hearing
RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
The existing Community Facilities District 20181 (Train Station Specific Plan) (CFD 20181) Rate and Method of Apportionment (RMA) does not include special tax exemptions for affordable housing units.

The attached resolution will initiate proceedings to form Community Facilities District (CFD) 20232 (Train Station Specific Plan II) (CFD 20232), which will provide a special tax exemption for existing and future affordable housing units in the northeast portion of the city.

DISCUSSION
The Train Station Specific Plan (TSSP) is a development plan and design for a new community environment in the northeast portion of the city that was approved by the council in 2011. The TSSP is divided into nine distinct planning areas (Planning Areas) and incorporates a variety of land uses, including residential, commercial, industrial, open space, and recreation zones.

To minimize the financial impact to the City, all new development in the TSSP is required to be a part of a CFD to fund the cost of public safety services, the operation and maintenance of public parks, public open space, and public cemeteries, and all associated administrative support in the TSSP (Services).

CFD 20181 was established in 2018 to fund the Services through the annual collection of special taxes levied on properties in the district. The existing CFD 20181 boundary is located north of Vanden Road and the public lake and includes the majority of Planning Area 4 (colloquially known as Canon Station or One Lake) as shown in Attachment 1.

Since the formation of CFD 20181, several new developments in Planning Area 4 south and southwest of the lake have been approved for construction, including the One Lake Family Apartments, a 190unit affordable housing project, the One56 singlefamily residences known as Neighborhood 8, future singlefamily residences known as Neighborhood 9, and commercial retail spaces (together referred to as the Remaining Planning Area 4 Development). Due to an administrative oversight, these developments were not annexed to CFD 20181 at the time they were approved for construction.

On March 21, 2023, the council adopted Resolution No. 202352 to modify the CFD 20181 RMA to include a special tax exemption for affordable housing and Resolution No. 202353 to initiate the annexation process of the Remaining Planning Area 4 Development. However, the MelloRoos Community Facilities Act of 1982 (Act) does not authorize such modifications to a RMA without approval by twothirds of all registered voters in the existing district, which is unlikely to be approved at this time. The first resolution in Attachment 2 rescinds Resolution Nos. 202352 and 202353.

In lieu of annexing these developments to CFD 20181, staff is proposing the formation of CFD 20232, which will include all existing and future development in the TSSP that is not already within the CFD 20181 boundary. CFD 20232 will provide all Services currently being provided in CFD 20181. The CFD 20232 RMA will be similar to the CFD 20181 RMA, except the CFD 20232 RMA will provide special tax exemptions for affordable housing units and welfare exemption property, or property that is (1) used exclusively for charitable, hospital, or religious purposes, and (2) owned or held in trust by nonprofit organizations operating for those purposes. This proposal is made in consideration of (a) the requirement for all development in the TSSP to be a part of a CFD, (b) the City’s desire to provide a special tax exemption for the One Lake Family Apartments based on its affordable housing status, (c) the absence of a special tax exemption for affordable housing units in the CFD 20181 RMA, and (d) the inability to amend the CFD 20181 RMA without approval by twothirds of all registered voters in the existing district.

The initial CFD 20232 boundary area will include the Remaining Planning Area 4 Development, except for the One Lake Family Apartments, and the entire Planning Area 5 within assessor’s parcel numbers 0166020280, 0166020290, 0166420010, 0166420020, 0166420030, 0166420180, 0166 420360, 0166420390, 0166480010, 0166480020, 0166480030, 0166480040, 0166480 050, 0166480060, 0166480070, 0166480080, 0166480090, 0166480100, 0166480110, 0166480120, 0166480130, 0166480140, 0166480150, 0166480160, 0166480170, 0166 480180, 0166480190, 0166480200, 0166480210, 0166480220, 0166480230, 0166480 240, 0166480250, 0166480260, 0166480270, 0166480280, 0166480290, 0166480300, 0166480310, 0166480320, 0166480330, 0166480340, 0166480350, 0166480360, 0166 480370, 0166480380, 0166480390, 0166480400, 0166480410, 0166480420, 0166480 430, 0166480440, 0166480450, 0166480460, 0166480470, 0166490010, 0166490020, 0166490030, 0166490040, 0166490050, 0166490060, 0166490070, 0166490080, 0166 490090, 0166490100, 0166490110, 0166490120, 0166490130, 0166490140, 0166490150, 0166490160, 0166490170, 0166490180, 0166490190, 0166490200, 0166490210, 0166 490220, 0166490230 (Proposed Initial Boundary) as depicted on Exhibit A of the resolution.

Due to the current number of registered voters in the One Lake Family Apartments, the Act mandates that registered voters are required to approve the inclusion of the parcel in the district. Therefore, this development is being excluded from the initial CFD 20232 boundary area to allow staff time to formulate and execute a community engagement plan before initiating proceedings to include the parcel in the district. The plan will describe the 2018 administrative error, the special tax exemption for both the One Lake Family Apartments property owners and residents, and the importance of including Packet Page 299 of 839

Agenda Item No: 15.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023137 of the City Council of the City of Fairfield Rescinding ResolutionNo. 202352 and Resolution No. 203253 Related to the Annexation of Territory toCommunity Facilities District No. 20181 (Train Station Specific Plan) and a SecondAmended Rate and Method of Apportionment of Special Taxes and Certain RelatedActions in Connection Therewith; andResolution 2023138 of the City Council of the City of Fairfield Declaring Intention toEstablish City of Fairfield Community Facilities District No. 20232 (Train StationSpecific Plan II), to Authorize the Levy of a Special Tax Therein, and to Set a Date forthe Public HearingRECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEThe existing Community Facilities District 20181 (Train Station Specific Plan) (CFD 20181) Rate andMethod of Apportionment (RMA) does not include special tax exemptions for affordable housing units.The attached resolution will initiate proceedings to form Community Facilities District (CFD) 20232(Train Station Specific Plan II) (CFD 20232), which will provide a special tax exemption for existing andfuture affordable housing units in the northeast portion of the city.DISCUSSIONThe Train Station Specific Plan (TSSP) is a development plan and design for a new communityenvironment in the northeast portion of the city that was approved by the council in 2011. The TSSP isdivided into nine distinct planning areas (Planning Areas) and incorporates a variety of land uses,including residential, commercial, industrial, open space, and recreation zones. To minimize the financial impact to the City, all new development in the TSSP is required to be a part ofa CFD to fund the cost of public safety services, the operation and maintenance of public parks, publicopen space, and public cemeteries, and all associated administrative support in the TSSP (Services).CFD 20181 was established in 2018 to fund the Services through the annual collection of special taxeslevied on properties in the district. The existing CFD 20181 boundary is located north of Vanden Roadand the public lake and includes the majority of Planning Area 4 (colloquially known as Canon Station orOne Lake) as shown in Attachment 1.Since the formation of CFD 20181, several new developments in Planning Area 4 south and southwestof the lake have been approved for construction, including the One Lake Family Apartments, a 190unitaffordable housing project, the One56 singlefamily residences known as Neighborhood 8, futuresinglefamily residences known as Neighborhood 9, and commercial retail spaces (together referred toas the Remaining Planning Area 4 Development). Due to an administrative oversight, thesedevelopments were not annexed to CFD 20181 at the time they were approved for construction. On March 21, 2023, the council adopted Resolution No. 202352 to modify the CFD 20181 RMA toinclude a special tax exemption for affordable housing and Resolution No. 202353 to initiate theannexation process of the Remaining Planning Area 4 Development. However, the MelloRoosCommunity Facilities Act of 1982 (Act) does not authorize such modifications to a RMA withoutapproval by twothirds of all registered voters in the existing district, which is unlikely to be approved atthis time. The first resolution in Attachment 2 rescinds Resolution Nos. 202352 and 202353.In lieu of annexing these developments to CFD 20181, staff is proposing the formation of CFD 20232,which will include all existing and future development in the TSSP that is not already within the CFD20181 boundary. CFD 20232 will provide all Services currently being provided in CFD 20181. TheCFD 20232 RMA will be similar to the CFD 20181 RMA, except the CFD 20232 RMA will providespecial tax exemptions for affordable housing units and welfare exemption property, or property that is(1) used exclusively for charitable, hospital, or religious purposes, and (2) owned or held in trust bynonprofit organizations operating for those purposes. This proposal is made in consideration of (a) therequirement for all development in the TSSP to be a part of a CFD, (b) the City’s desire to provide aspecial tax exemption for the One Lake Family Apartments based on its affordable housing status, (c)the absence of a special tax exemption for affordable housing units in the CFD 20181 RMA, and (d)the inability to amend the CFD 20181 RMA without approval by twothirds of all registered voters in theexisting district. The initial CFD 20232 boundary area will include the Remaining Planning Area 4 Development, exceptfor the One Lake Family Apartments, and the entire Planning Area 5 within assessor’s parcel numbers0166020280, 0166020290, 0166420010, 0166420020, 0166420030, 0166420180, 0166420360, 0166420390, 0166480010, 0166480020, 0166480030, 0166480040, 0166480050, 0166480060, 0166480070, 0166480080, 0166480090, 0166480100, 0166480110,0166480120, 0166480130, 0166480140, 0166480150, 0166480160, 0166480170, 0166480180, 0166480190, 0166480200, 0166480210, 0166480220, 0166480230, 0166480240, 0166480250, 0166480260, 0166480270, 0166480280, 0166480290, 0166480300,0166480310, 0166480320, 0166480330, 0166480340, 0166480350, 0166480360, 0166480370, 0166480380, 0166480390, 0166480400, 0166480410, 0166480420, 0166480430, 0166480440, 0166480450, 0166480460, 0166480470, 0166490010, 0166490020,0166490030, 0166490040, 0166490050, 0166490060, 0166490070, 0166490080, 0166490090, 0166490100, 0166490110, 0166490120, 0166490130, 0166490140, 0166490150,0166490160, 0166490170, 0166490180, 0166490190, 0166490200, 0166490210, 0166490220, 0166490230 (Proposed Initial Boundary) as depicted on Exhibit A of the resolution.Due to the current number of registered voters in the One Lake Family Apartments, the Act mandatesthat registered voters are required to approve the inclusion of the parcel in the district. Therefore, thisdevelopment is being excluded from the initial CFD 20232 boundary area to allow staff time toformulate and execute a community engagement plan before initiating proceedings to include the parcel in the district. The plan will describe the 2018 administrative error, the special tax exemption for both the One Lake Family Apartments property owners and residents, and the importance of including the parcel in the district to allow the City to levy special taxes in the future if the development is converted to marketrate housing.

Adoption of the second resolution in Attachment 3 will initiate proceedings and declare the council’s intention to establish CFD 20232 authorize the levy of a special tax therein, and to set the public hearing date as July 18, 2023.

Following the public hearing, ballots will be mailed to property owners in the Proposed Initial Boundary and an election meeting will be held on the matter of the special tax levy 90180 days following the hearing. At least twothirds of the votes cast must be in favor of levying the special tax for the council to proceed with forming CFD 20232. If the district is approved, property owners will be required to pay annual special taxes beginning fiscal year (FY) 20242025 in accordance with the rates set forth in the Rate and Method of Apportionment of Special Tax.

If CFD 20232 is approved, CFD 20181 will remain active and the City will continue to levy special taxes on all property currently subject to that district. While both districts will provide similar services, the CFD 20181 and CFD 20232 boundaries will be separate and distinct, and properties in the TSSP will only be subject to special taxes under one CFD.

Additionally, staff will return to council to amend the cooperative agreement with the Solano Cemetery District (Cemetery District), formerly known as the Suisun Fairfield Rockville Cemetery District, dated October 9, 2012, and subsequently amended on June 21, 2019. Under the existing agreement, a portion of the proceeds from CFD 20181 is contributed to the Cemetery District to address cemetery needs as a result of the new development in the TSSP. An amendment will be proposed to allow for a portion of the proceeds from CFD 20232 to be contributed to the Cemetery District for the same.

FINANCIAL IMPACT
The estimated annual revenue received by the City for CFD 20232 will be $113,749, which is based on the maximum special tax rates for FY 20222023 for an estimated 56 singlefamily residential parcels.

This amount is expected to increase as development of additional property occurs within CFD 20232.

CFD 20232 includes an annual Consumers Price Index (CPI) adjustment. The process for the formation is funded by the developer and no General Fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions concerning the formation of CFD 20232, this item may be rescheduled until the next council meeting to allow staff time to provide the necessary supporting documentation.

However, if the formation is not approved, the city will not be able to collect special taxes to fund the Services.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Packet Page 300 of 839

Agenda Item No: 15.AGENDA REPORTDATE:June 6, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023137 of the City Council of the City of Fairfield Rescinding ResolutionNo. 202352 and Resolution No. 203253 Related to the Annexation of Territory toCommunity Facilities District No. 20181 (Train Station Specific Plan) and a SecondAmended Rate and Method of Apportionment of Special Taxes and Certain RelatedActions in Connection Therewith; andResolution 2023138 of the City Council of the City of Fairfield Declaring Intention toEstablish City of Fairfield Community Facilities District No. 20232 (Train StationSpecific Plan II), to Authorize the Levy of a Special Tax Therein, and to Set a Date forthe Public HearingRECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEThe existing Community Facilities District 20181 (Train Station Specific Plan) (CFD 20181) Rate andMethod of Apportionment (RMA) does not include special tax exemptions for affordable housing units.The attached resolution will initiate proceedings to form Community Facilities District (CFD) 20232(Train Station Specific Plan II) (CFD 20232), which will provide a special tax exemption for existing andfuture affordable housing units in the northeast portion of the city.DISCUSSIONThe Train Station Specific Plan (TSSP) is a development plan and design for a new communityenvironment in the northeast portion of the city that was approved by the council in 2011. The TSSP isdivided into nine distinct planning areas (Planning Areas) and incorporates a variety of land uses,including residential, commercial, industrial, open space, and recreation zones. To minimize the financial impact to the City, all new development in the TSSP is required to be a part ofa CFD to fund the cost of public safety services, the operation and maintenance of public parks, publicopen space, and public cemeteries, and all associated administrative support in the TSSP (Services).CFD 20181 was established in 2018 to fund the Services through the annual collection of special taxeslevied on properties in the district. The existing CFD 20181 boundary is located north of Vanden Roadand the public lake and includes the majority of Planning Area 4 (colloquially known as Canon Station orOne Lake) as shown in Attachment 1.Since the formation of CFD 20181, several new developments in Planning Area 4 south and southwestof the lake have been approved for construction, including the One Lake Family Apartments, a 190unitaffordable housing project, the One56 singlefamily residences known as Neighborhood 8, futuresinglefamily residences known as Neighborhood 9, and commercial retail spaces (together referred toas the Remaining Planning Area 4 Development). Due to an administrative oversight, thesedevelopments were not annexed to CFD 20181 at the time they were approved for construction. On March 21, 2023, the council adopted Resolution No. 202352 to modify the CFD 20181 RMA toinclude a special tax exemption for affordable housing and Resolution No. 202353 to initiate theannexation process of the Remaining Planning Area 4 Development. However, the MelloRoosCommunity Facilities Act of 1982 (Act) does not authorize such modifications to a RMA withoutapproval by twothirds of all registered voters in the existing district, which is unlikely to be approved atthis time. The first resolution in Attachment 2 rescinds Resolution Nos. 202352 and 202353.In lieu of annexing these developments to CFD 20181, staff is proposing the formation of CFD 20232,which will include all existing and future development in the TSSP that is not already within the CFD20181 boundary. CFD 20232 will provide all Services currently being provided in CFD 20181. TheCFD 20232 RMA will be similar to the CFD 20181 RMA, except the CFD 20232 RMA will providespecial tax exemptions for affordable housing units and welfare exemption property, or property that is(1) used exclusively for charitable, hospital, or religious purposes, and (2) owned or held in trust bynonprofit organizations operating for those purposes. This proposal is made in consideration of (a) therequirement for all development in the TSSP to be a part of a CFD, (b) the City’s desire to provide aspecial tax exemption for the One Lake Family Apartments based on its affordable housing status, (c)the absence of a special tax exemption for affordable housing units in the CFD 20181 RMA, and (d)the inability to amend the CFD 20181 RMA without approval by twothirds of all registered voters in theexisting district. The initial CFD 20232 boundary area will include the Remaining Planning Area 4 Development, exceptfor the One Lake Family Apartments, and the entire Planning Area 5 within assessor’s parcel numbers0166020280, 0166020290, 0166420010, 0166420020, 0166420030, 0166420180, 0166420360, 0166420390, 0166480010, 0166480020, 0166480030, 0166480040, 0166480050, 0166480060, 0166480070, 0166480080, 0166480090, 0166480100, 0166480110,0166480120, 0166480130, 0166480140, 0166480150, 0166480160, 0166480170, 0166480180, 0166480190, 0166480200, 0166480210, 0166480220, 0166480230, 0166480240, 0166480250, 0166480260, 0166480270, 0166480280, 0166480290, 0166480300,0166480310, 0166480320, 0166480330, 0166480340, 0166480350, 0166480360, 0166480370, 0166480380, 0166480390, 0166480400, 0166480410, 0166480420, 0166480430, 0166480440, 0166480450, 0166480460, 0166480470, 0166490010, 0166490020,0166490030, 0166490040, 0166490050, 0166490060, 0166490070, 0166490080, 0166490090, 0166490100, 0166490110, 0166490120, 0166490130, 0166490140, 0166490150,0166490160, 0166490170, 0166490180, 0166490190, 0166490200, 0166490210, 0166490220, 0166490230 (Proposed Initial Boundary) as depicted on Exhibit A of the resolution.Due to the current number of registered voters in the One Lake Family Apartments, the Act mandatesthat registered voters are required to approve the inclusion of the parcel in the district. Therefore, thisdevelopment is being excluded from the initial CFD 20232 boundary area to allow staff time toformulate and execute a community engagement plan before initiating proceedings to include theparcel in the district. The plan will describe the 2018 administrative error, the special tax exemption forboth the One Lake Family Apartments property owners and residents, and the importance of includingthe parcel in the district to allow the City to levy special taxes in the future if the development isconverted to marketrate housing. Adoption of the second resolution in Attachment 3 will initiate proceedings and declare the council’sintention to establish CFD 20232 authorize the levy of a special tax therein, and to set the publichearing date as July 18, 2023. Following the public hearing, ballots will be mailed to property owners in the Proposed Initial Boundaryand an election meeting will be held on the matter of the special tax levy 90180 days following thehearing. At least twothirds of the votes cast must be in favor of levying the special tax for the council toproceed with forming CFD 20232. If the district is approved, property owners will be required to payannual special taxes beginning fiscal year (FY) 20242025 in accordance with the rates set forth in theRate and Method of Apportionment of Special Tax. If CFD 20232 is approved, CFD 20181 will remain active and the City will continue to levy specialtaxes on all property currently subject to that district. While both districts will provide similar services, theCFD 20181 and CFD 20232 boundaries will be separate and distinct, and properties in the TSSP willonly be subject to special taxes under one CFD. Additionally, staff will return to council to amend the cooperative agreement with the Solano CemeteryDistrict (Cemetery District), formerly known as the Suisun Fairfield Rockville Cemetery District, datedOctober 9, 2012, and subsequently amended on June 21, 2019. Under the existing agreement, aportion of the proceeds from CFD 20181 is contributed to the Cemetery District to address cemeteryneeds as a result of the new development in the TSSP. An amendment will be proposed to allow for aportion of the proceeds from CFD 20232 to be contributed to the Cemetery District for the same.FINANCIAL IMPACTThe estimated annual revenue received by the City for CFD 20232 will be $113,749, which is based onthe maximum special tax rates for FY 20222023 for an estimated 56 singlefamily residential parcels.This amount is expected to increase as development of additional property occurs within CFD 20232.CFD 20232 includes an annual Consumers Price Index (CPI) adjustment. The process for theformation is funded by the developer and no General Fund monies are used for this effort.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf the council has any questions concerning the formation of CFD 20232, this item may be rescheduleduntil the next council meeting to allow staff time to provide the necessary supporting documentation.However, if the formation is not approved, the city will not be able to collect special taxes to fund theServices.STAFF CONTACTChris Lewis, Sr. Management Analyst(707) 428[email protected] COORDINATED WITHCity Attorney's Office ATTACHMENTS:

Description
Attachment 1: Existing CFD 20181 Boundary
Attachment 2: Proposed Resolution Rescinding Resolution Nos. 202352 and 202353 Attachment 3: Proposed Resolution Declaring Intent to Establish CFD 20232 Attachment 4: Exhibit A CFD 20232 Boundary Map
Attachment 5: Exhibit B Rate and Method of Apportionment REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 6/1/2023 11:46 AM
Ballard, Kelly Approved 6/1/2023 12:59 PM
Ballard, Kelly Approved 6/1/2023 12:59 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2023-137

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD RESCINDING RESOLUTION NO. 2023-52 AND RESOLUTION NO. 2032-53 RELATED TO THE ANNEXATION OF TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2018-1 (TRAIN STATION SPECIFIC PLAN) AND A

SECOND AMENDED RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAXES AND

CERTAIN RELATED ACTIONS IN CONNECTION THEREWITH

WHEREAS, on March 21, 2023, the city council adopted Resolution No. 2023-52 entitled “Resolution of the City Council of the City of Fairfield Modifying the Amended and Restated Rate and Method of Apportionment of Special Tax Amended for Community Facilities District No. 2018-1 (Train Station Specific Plan)” (Resolution 2023-52); and

WHEREAS, on March 21, 2023, the council adopted Resolution No. 2023-53 entitled “Resolution of the City Council of the City of Fairfield Declaring its Intention to Annex Territory (Planning Area 5 and a Portion of Planning Area 4) to the City of Fairfield Community Facilities District No. 2018- 1 (Train Station Specific Plan) as Annexation No. 1 and to Authorize the Levy of Special Taxes Therein (Resolution 2023-53 and together with Resolution 2023-52, the “Resolutions”); and

WHEREAS, the Resolutions called for a May 2, 2023, public hearing on the proposed annexation and amended rate and method, which was canceled; and

WHEREAS, the council now desires to create a new Community Facilities District (CFD) for the territory originally proposed to be annexed to the existing City of Fairfield CFD No. 2018-1 (Train Station Specific Plan), with its own rate and method of apportionment of special tax; and

WHEREAS, the council now desires to rescind the Resolutions.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Recitals. The above recitals, and each of them, are true and correct.

Section 2. Rescission of Resolutions. The Resolutions are hereby rescinded in their entirety.

The city manager is hereby directed to take all necessary and appropriate actions to effectuate the actions contemplated hereby.

Section 3. Effective Date. This Resolution shall take effect immediately upon its adoption.

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RES. NO. 2023-137

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Fairfield City CouncilJune 6, 2023

Fairfield City Council
June 6, 2023