Agenda, first session — Fairfield City Council, July 18, 2023 (part 1 of 4)

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400 CALL TO ORDER 6:00 PM
ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Scott Tonnesen
Councilmember Rick Vaccaro
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
INVOCATION Worship Imam Faridbeg Mirza, Islamic Center of Fairfield PLEDGE OF ALLEGIANCE
COUNCIL REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
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PRESENTATIONS

1.Recognition of K9 Officer Leon's Retirement Presented by Mayor Catherine Moy Contact:Justin Gutierrez, (707) 2490423
a

2.Proclamation Declaring National Parks & Recreations Month Presented by Councilmember Scott Tonnesen
Contact:Karen Rees, (707) 428 7767
a

3.Certificate of Appreciation for James Engell Presented by Councilmember Scott Tonnesen Contact:Karen Rees, (707) 428 7767
a

4.4th of July Parade Awards Presented by Parks & Recreation Director Kristina Kaunzinger Contact:Kristina Kaunzinger, (707) 4287470
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

CONVENE MEETING OF THE PARADISE VALLEY MAINTENANCE AND MONITORING

DISTRICT
PVMMD PUBLIC HEARINGS

5.Public Hearing; and
Resolution PVMMD 202305 of the Paradise Valley Maintenance and Monitoring District Board Approving the Fiscal Year 20232024 Budget and Ordering the Levy and Collection of the Fiscal Year 20232024 Assessments for the Paradise Valley Maintenance and Monitoring District Recommended Action
Hold public hearing and adopt resolution.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
RECONVENE MEETING OF THE CITY COUNCIL
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

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6.Approval of Meeting Minutes from June 2023
Recommended Action
Approve the meeting minutes.

Funding Source
N/A
Contact:Esther Beavers, (707) 4287402
a

7.Minute Action Approving Mayor’s Appointment for the 2023 League of California Cities Voting Delegate and Alternate
Recommended Action
Approve mayor's appointment recommendation.

Funding Source
N/A
Contact:Anna Guiles, (707) 4287399
a

8.Resolution 2023185 of the City Council of the City of Fairfield Approving the Response to the 20222023 Solano County Civil Grand Jury Report Entitled, “Oversight of Fairfield Measure P” Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:John Furtado, (707) 4287629
a

9.Resolution 2023186 of the City Council of the City of Fairfield Approving the Mission Samoa Homeless Shelter and Site Utilities Project as Complete Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:LaTanna Jones, (707) 4287647
a

10.Resolution 2023187 of the City Council of the City of Fairfield Authorizing City Staff to Submit an Application to the State of California Housing and Community Development (HCD) to Become a ProHousing Designated City
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:LaTanya Terrones, (707) 4287454
a

11.Resolution 2023188 of the City Council of the City of Fairfield Authorizing Application for a Manufactured Housing Opportunity and Revitalization (MORE) Program Grant for $800,000 Recommended Action
Adopt resolution.

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Funding Source
N/A
Contact:Cynthia K. Garcia, (707) 4287426
a

12.Resolution 2023189 of the City Council of the City of Fairfield Approving Acceptance of the California Highway Patrol Cannabis Tax Fund Grant Program 202324 to Reduce Impaired Driving Traffic Collisions and Proactively Remove Impaired Drivers From the Roadway Recommended Action
Adopt resolution.

Funding Source
$202,850; Special Programs Fund
Contact:Dan Marshall, (707) 4287374
a

13.Resolution 2023190 of the City Council of the City of Fairfield Authorizing the City Manager to Execute and Approve Additional Purchases Paid Against Original Purchase Order with Axon Enterprise, Inc.

Recommended Action
Adopt resolution.

Funding Source
$52,661.88; General Fund
Contact:Sam Rowland, (707) 4287702
a

14.Resolution 2023191 of the City Council of the City of Fairfield Authorizing the City Manager to Execute and Approve a 120Month Contract with Axon Enterprise, Inc. to Provide Equipment and Services for the Police Department
Recommended Action
Adopt resolution.

Funding Source
$5,526,646.81; General Fund
Contact:Sam Rowland, (707) 4287702
a
NEW BUSINESS

15.Minute Action Approving Mayor’s Appointments to the Planning Commission Recommended Action
Approve appointments. Perform oath of office.

Funding Source
N/A
Contact:Karen Rees, (707) 4287767
a

16.City Council Discussion and Direction on the HearttoHeart Listening Tour for District 5 Recommended Action
Receive report, open discussion, and provide direction to staff.

Funding Source
N/A
Contact:David Gassaway, (707) 4287400
a
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17.Peafowl Management – Background
Recommended Action
Receive report, open discussion, and provide direction to staff.

Funding Source
N/A
Contact:Marisa Cumpian, (707) 4287494
a

18.Markeley Lane Extension to Peabody Road
Recommended Action
Receive report, open discussion, and provide direction to staff.

Funding Source
N/A
Contact:Paul Kaushal, (707) 4287477
a

19.First Reading and Introduction of Urgency Ordinance 202309 of the City Council of the City of Fairfield Adding Chapter 12, Article XIII to the Fairfield Municipal Code Relating to the Protection of Critical Infrastructure, Wildfire, Flood Risk Areas, and YouthServing Areas Recommended Action
Waive full reading, read by title only, adopt urgency ordinance, and introduce ordinance for first reading.

Funding Source
N/A
Contact:Matt Luckenbach, (707) 4367222
a
PUBLIC HEARINGS

20.Public Hearing; and
Resolution 2023192 of the City Council of the City of Fairfield Annexing Territory (Woolner Avenue by SolanoNapa Habitat for Humanity) to Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 64, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and
Resolution 2023193 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 64 (Woolner Avenue by SolanoNapa Habitat for Humanity)
Recommended Action
Hold public hearing and adopt resolutions.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a

21.Public hearing; and
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CITY OF FAIRFIELDFAIRFIELD CITY COUNCILREGULAR CONCURRENT MEETINGTUESDAY, JULY 18, 2023; 6:00 PMCOUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,CA 94533 OR VIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, andwebstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoomat https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or viaphone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Doug CarrCouncilmember Doriss PanduroCouncilmemberScott TonnesenCouncilmember Rick VaccaroCouncilmember K. Patrice Williams Vice Mayor Pam BertaniMayor Catherine "Cat" MoyINVOCATION Worship Imam Faridbeg Mirza, Islamic Center of FairfieldPLEDGE OF ALLEGIANCECOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS1.Recognition of K9 Officer Leon's Retirement Presented by Mayor Catherine MoyContact:Justin Gutierrez, (707) 2490423a2.Proclamation Declaring National Parks & Recreations Month Presented by CouncilmemberScott TonnesenContact:Karen Rees, (707) 428 7767a3.Certificate of Appreciation for James Engell Presented by Councilmember Scott TonnesenContact:Karen Rees, (707) 428 7767a4.4th of July Parade Awards Presented by Parks & Recreation Director Kristina KaunzingerContact:Kristina Kaunzinger, (707) 4287470aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.CONVENE MEETING OF THE PARADISE VALLEY MAINTENANCE AND MONITORINGDISTRICTPVMMD PUBLIC HEARINGS5.Public Hearing; and Resolution PVMMD 202305 of the Paradise Valley Maintenance and Monitoring District BoardApproving the Fiscal Year 20232024 Budget and Ordering the Levy and Collection of the FiscalYear 20232024 Assessments for the Paradise Valley Maintenance and Monitoring DistrictRecommended ActionHold public hearing and adopt resolution.Funding SourceN/AContact:Chris Lewis, (707) 4287089RECONVENE MEETING OF THE CITY COUNCILCONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.6.Approval of Meeting Minutes from June 2023Recommended ActionApprove the meeting minutes.Funding SourceN/AContact:Esther Beavers, (707) 4287402a7.Minute Action Approving Mayor’s Appointment for the 2023 League of California Cities VotingDelegate and AlternateRecommended ActionApprove mayor's appointment recommendation.Funding SourceN/AContact:Anna Guiles, (707) 4287399a8.Resolution 2023185 of the City Council of the City of Fairfield Approving the Response to the20222023 Solano County Civil Grand Jury Report Entitled, “Oversight of Fairfield Measure P”Recommended ActionAdopt resolution.Funding SourceN/AContact:John Furtado, (707) 4287629a9.Resolution 2023186 of the City Council of the City of Fairfield Approving the Mission SamoaHomeless Shelter and Site Utilities Project as CompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:LaTanna Jones, (707) 4287647a10.Resolution 2023187 of the City Council of the City of Fairfield Authorizing City Staff to Submitan Application to the State of California Housing and Community Development (HCD) toBecome a ProHousing Designated CityRecommended ActionAdopt resolution.Funding SourceN/AContact:LaTanya Terrones, (707) 4287454a11.Resolution 2023188 of the City Council of the City of Fairfield Authorizing Application for aManufactured Housing Opportunity and Revitalization (MORE) Program Grant for $800,000Recommended ActionAdopt resolution.Funding SourceN/AContact:Cynthia K. Garcia, (707) 4287426a12.Resolution 2023189 of the City Council of the City of Fairfield Approving Acceptance of theCalifornia Highway Patrol Cannabis Tax Fund Grant Program 202324 to Reduce ImpairedDriving Traffic Collisions and Proactively Remove Impaired Drivers From the RoadwayRecommended ActionAdopt resolution.Funding Source$202,850; Special Programs FundContact:Dan Marshall, (707) 4287374a13.Resolution 2023190 of the City Council of the City of Fairfield Authorizing the City Manager toExecute and Approve Additional Purchases Paid Against Original Purchase Order with AxonEnterprise, Inc.Recommended ActionAdopt resolution.Funding Source$52,661.88; General FundContact:Sam Rowland, (707) 4287702a14.Resolution 2023191 of the City Council of the City of Fairfield Authorizing the City Manager toExecute and Approve a 120Month Contract with Axon Enterprise, Inc. to Provide Equipmentand Services for the Police DepartmentRecommended ActionAdopt resolution.Funding Source$5,526,646.81; General FundContact:Sam Rowland, (707) 4287702aNEW BUSINESS15.Minute Action Approving Mayor’s Appointments to the Planning CommissionRecommended ActionApprove appointments. Perform oath of office.Funding SourceN/AContact:Karen Rees, (707) 4287767a16.City Council Discussion and Direction on the HearttoHeart Listening Tour for District 5Recommended ActionReceive report, open discussion, and provide direction to staff.Funding SourceN/AContact:David Gassaway, (707) 4287400a17.Peafowl Management – BackgroundRecommended ActionReceive report, open discussion, and provide direction to staff.Funding SourceN/AContact:Marisa Cumpian, (707) 4287494a18.Markeley Lane Extension to Peabody RoadRecommended ActionReceive report, open discussion, and provide direction to staff.Funding SourceN/AContact:Paul Kaushal, (707) 4287477a19.First Reading and Introduction of Urgency Ordinance 202309 of the City Council of the City ofFairfield Adding Chapter 12, Article XIII to the Fairfield Municipal Code Relating to the Protection of Critical Infrastructure, Wildfire, Flood Risk Areas, and YouthServing AreasRecommended ActionWaive full reading, read by title only, adopt urgency ordinance, and introduce ordinance for firstreading.Funding SourceN/AContact:Matt Luckenbach, (707) 4367222aPUBLIC HEARINGS20.Public Hearing; and Resolution 2023192 of the City Council of the City of Fairfield Annexing Territory (WoolnerAvenue by SolanoNapa Habitat for Humanity) to Community Facilities District No. 20122(Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 64,Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of aSpecial Tax to the Qualified Electors Thereof; and Resolution 2023193 of the City Council of the City of Fairfield Declaring the Results of aSpecial Annexation Election in Territory Annexed to Community Facilities District No. 20122(Public Safety Services, Open Space Operation, and Park Maintenance), Determining theValidity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lienfor City of Fairfield Community Facilities District No. 20122 (Public Safety Services, OpenSpace Operation, and Park Maintenance) Annexation No. 64 (Woolner Avenue by SolanoNapaHabitat for Humanity)Recommended ActionHold public hearing and adopt resolutions.Funding SourceN/AContact:Chris Lewis, (707) 4287089 a

21.Public hearing; and
Resolutions 2023194 Through 2023202 of the City Council of the City of Fairfield Approving the Fiscal Year 20232024 Engineer’s Reports, Confirming the Fiscal Year 20232024 Diagrams and Assessments, and Ordering the Fiscal Year 20232024 Improvements for Landscaping and Lighting Maintenance Districts No. 1 – Gateway, No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 11 – Paradise Valley North, No. 12 – Downtown Business District, and No. 13 – North Cordelia
Recommended Action
Hold public hearing and adopt resolutions.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a

22.Resolution 2023203 of the City Council of the City of Fairfield Approving the PreAnnexation Agreement Between the City of Fairfield and Meadow Creek Group, LLC; and Finding the Proposed Annexation of Six Parcels in Solano County (APNs: 0180110120, 0028182020, 0028182150, 0028191010, 0028191020 and 0028191040), Totaling 1.64Acres, Consistent with the City’s General Plan and Municipal Service Review; and Requesting the Solano Local Agency Formation Commission to Initiate Proceedings for the Reorganization of Territory
Recommended Action
Hold public hearing and adopt resolution.

Funding Source
N/A
Contact:Tendai Mtunga, (707) 4287446
a

23.Public Hearing; and
Resolution 2023204 of the City Council of the City of Fairfield Establishing the City of Fairfield Community Facilities District No. 20232 (Train Station Specific Plan II) and an Appropriations Limit Therefor, Authorizing the Levy of a Special Tax Therein, and Submitting the Establishment of an Appropriations Limit and the Levy of Special Taxes to the Qualified Electors Thereof; and Resolution 2023205 of the City Council of the City of Fairfield Calling a Special Election and Submitting to the Qualified Electors of the City of Fairfield Community Facilities District No. 20232 (Train Station Specific Plan II) Propositions Regarding the Establishment of an Appropriations Limit and the Annual Levy of a Special Tax Recommended Action
Hold public hearing and adopt resolutions.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a
ADJOURN TO TUESDAY, AUGUST 15, 2023, 6:00 P.M., COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

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PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Wednesday, July 12, 2023.

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Agenda Item No: 5.

AGENDA REPORT
DATE:July 18, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Public Hearing; and
Resolution PVMMD 202305 of the Paradise Valley Maintenance and Monitoring District Board Approving the Fiscal Year 20232024 Budget and Ordering the Levy and Collection of the Fiscal Year 20232024 Assessments for the Paradise Valley Maintenance and Monitoring District
RECOMMENDED ACTION
Hold public hearing and adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution will approve the fiscal year (FY) 20232024 budget and provide for the levy and collection of the annual assessments within Paradise Valley Area “I,” “K,” and “L” for geologic monitoring, inspection, and repair within the Paradise Valley Maintenance and Monitoring District (PVMMD or District).

DISCUSSION
In 2010, the City formed the PVMMD, a geologic hazard abatement district, in accordance with Division 17 of the California Public Resource Code (PRC), to fund the prevention, mitigation, abatement, and control of geologic hazards in the Paradise Valley development areas known as “I”, “K”, and “L.” There is a total of 288 residential units in these areas.

On July 5, 2022, the Board adopted Resolution No. PVMMD 202201 approving an updated Plan of Control, Reserve Fund Study, and Engineer’s Report for the District. The initial Plan of Control was adopted prior to the development of the properties within the District, and the updated document reflects the present nature and scope of District services. The original Reserve Fund Study established a reserve level of $1,700,000 and was developed in 2018. The most recent iteration includes updated metrics, such as the average value of each residence and geotechnical risk factors and reduced the required reserve level to $1,570,000. The new Engineer’s Report represents asbuilt conditions and a reevaluation of the special benefit analysis.

The updated special benefit analysis resulted in a redistribution of costs among property owners and Packet Page 8 of 742

The updated special benefit analysis resulted in a redistribution of costs among property owners and new maximum assessment rates for each residential product type, which will automatically be adjusted annually to reflect the percentage change in the JunetoJune San FranciscoOaklandHayward Consumers Price Index (CPI) for All Urban Consumers. The new maximum rates do not exceed the original maximum rates established for each parcel when the District was formed.

Based on the anticipated 5% increase in the CPI, the maximum FY 20232024 assessment rates are as follows:

Development
Area
Development
Name Residential 'Product Type'
FY20232024
Assessment
(Maximum)
Number of
Residential
Units
I The Ridge*Villas Apartments $153.30 30
I The Ridge*Villas Apartments (Slope)$493.50 20
I The Ridge*Cottages $191.10 14
I The Ridge*Cottages (Slope)$497.70 6
K Estates** SingleFamily Residences $374.85 124
K Estates** SingleFamily Residences (Slope)$1,346.10 26 L Paradise 360 SingleFamily Residences $191.10 58
L Paradise 360 SingleFamily Residences (Slope)$546.00 10 NOTE:
*The Ridge is located at Paradise Valley Estates, 2600 Estates Drive, Fairfield, CA 94533 **Estates represents the subdivisions along Couples Circle, Steward Drive, Duval Street and Annadale Drive located within the District Boundary.

The District is projected to end FY 20222023 with a fund balance of $1,587,247, which meets the recommended reserve balance. For FY 20232024, staff proposes a total levy of $76,203. The proposed levy for each parcel type is as follows:

Development
Area
Development
Name Residential 'Product Type'
FY20232024
Proposed
Levy
I The Ridge Villas Apartments $146
I The Ridge Cottages $150
K Estates SingleFamily Residences $357
L Paradise 360 SingleFamily Residences $182
The proposed budget, assessments to be levied against each assessable parcel, and a description of the method used in formulating the assessments for FY 20232024 is included in the FY 20232024 Supplement to the Engineer’s Report as Attachment 2. Staff and its consultant ENGEO Incorporated (ENGEO) are recommending onetime expenses occur in FY 20232024 (e.g., access roadway re grading, riprap replacement/rehabilitation, and sediment removal) and do not anticipate these will be reoccurring year to year.

On June 6, 2023, the Board adopted Resolution No. PVMMD 202304, which preliminarily approved the FY 20232024 budget, declared intent to order the levy and collection of FY 20232024 assessments, and provided notice of the July 18, 2023, public hearing. The adoption of the resolution attached will grant final approval of the FY 20232024 budget and authorize the levy and collection of the FY 20232024 assessments as described above.

FINANCIAL IMPACT
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Agenda Item No: 5.AGENDA REPORTDATE:July 18, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing; and Resolution PVMMD 202305 of the Paradise Valley Maintenance and MonitoringDistrict Board Approving the Fiscal Year 20232024 Budget and Ordering the Levy andCollection of the Fiscal Year 20232024 Assessments for the Paradise ValleyMaintenance and Monitoring DistrictRECOMMENDED ACTIONHold public hearing and adopt resolution.STATEMENT OF ISSUEThe adoption of this resolution will approve the fiscal year (FY) 20232024 budget and provide for thelevy and collection of the annual assessments within Paradise Valley Area “I,” “K,” and “L” for geologicmonitoring, inspection, and repair within the Paradise Valley Maintenance and Monitoring District(PVMMD or District).DISCUSSIONIn 2010, the City formed the PVMMD, a geologic hazard abatement district, in accordance with Division17 of the California Public Resource Code (PRC), to fund the prevention, mitigation, abatement, andcontrol of geologic hazards in the Paradise Valley development areas known as “I”, “K”, and “L.” Thereis a total of 288 residential units in these areas.On July 5, 2022, the Board adopted Resolution No. PVMMD 202201 approving an updated Plan ofControl, Reserve Fund Study, and Engineer’s Report for the District. The initial Plan of Control wasadopted prior to the development of the properties within the District, and the updated documentreflects the present nature and scope of District services. The original Reserve Fund Study establisheda reserve level of $1,700,000 and was developed in 2018. The most recent iteration includes updatedmetrics, such as the average value of each residence and geotechnical risk factors and reduced therequired reserve level to $1,570,000. The new Engineer’s Report represents asbuilt conditions and areevaluation of the special benefit analysis. The updated special benefit analysis resulted in a redistribution of costs among property owners andnew maximum assessment rates for each residential product type, which will automatically be adjustedannually to reflect the percentage change in the JunetoJune San FranciscoOaklandHaywardConsumers Price Index (CPI) for All Urban Consumers. The new maximum rates do not exceed theoriginal maximum rates established for each parcel when the District was formed. Based on the anticipated 5% increase in the CPI, the maximum FY 20232024 assessment rates areas follows:DevelopmentArea DevelopmentName Residential 'Product Type'FY20232024Assessment(Maximum)Number ofResidentialUnitsIThe Ridge*Villas Apartments $153.30 30IThe Ridge*Villas Apartments (Slope)$493.50 20IThe Ridge*Cottages $191.10 14IThe Ridge*Cottages (Slope)$497.70 6KEstates** SingleFamily Residences $374.85 124KEstates** SingleFamily Residences (Slope)$1,346.10 26LParadise 360 SingleFamily Residences $191.10 58LParadise 360 SingleFamily Residences (Slope)$546.00 10NOTE: *The Ridge is located at Paradise Valley Estates, 2600 Estates Drive, Fairfield, CA 94533**Estates represents the subdivisions along Couples Circle, Steward Drive, Duval Street and AnnadaleDrive located within the District Boundary. The District is projected to end FY 20222023 with a fund balance of $1,587,247, which meets therecommended reserve balance. For FY 20232024, staff proposes a total levy of $76,203. Theproposed levy for each parcel type is as follows:DevelopmentArea DevelopmentName Residential 'Product Type'FY20232024ProposedLevyIThe Ridge Villas Apartments $146IThe Ridge Cottages $150KEstatesSingleFamily Residences $357LParadise 360 SingleFamily Residences $182The proposed budget, assessments to be levied against each assessable parcel, and a description ofthe method used in formulating the assessments for FY 20232024 is included in the FY 20232024Supplement to the Engineer’s Report as Attachment 2. Staff and its consultant ENGEO Incorporated(ENGEO) are recommending onetime expenses occur in FY 20232024 (e.g., access roadway regrading, riprap replacement/rehabilitation, and sediment removal) and do not anticipate these will bereoccurring year to year.On June 6, 2023, the Board adopted Resolution No. PVMMD 202304, which preliminarily approvedthe FY 20232024 budget, declared intent to order the levy and collection of FY 20232024assessments, and provided notice of the July 18, 2023, public hearing. The adoption of the resolutionattached will grant final approval of the FY 20232024 budget and authorize the levy and collection ofthe FY 20232024 assessments as described above.

FINANCIAL IMPACT
The proposed revenue for this District is $91,203, which includes $76,203 of assessments and $15,000 of interest revenue.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Staff coordinated this effort with the PVMMD AdHoc resident committee in May. In accordance with Section 26652 of the Public Resources Code, a notice was mailed to all property owners within the District notifying them of the FY 20232024 assessment levy.

ALTERNATIVE ACTION
If the Board has any questions regarding the adoption of this resolution, this item may be rescheduled until the next Board meeting to allow staff to provide the necessary background information. However, not approving this resolution will prevent the District from collecting assessments for the 20232024 tax year.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
Proposed Resolution Exhibit A
Proposed FY 20232024 Supplement to the 2022 Engineer's Report REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 6/30/2023 11:30 AM
Kaushal, Paul Approved 6/30/2023 11:52 AM
Beavers, Esther Approved 6/30/2023 12:58 PM
Beavers, Esther Approved 6/30/2023 12:59 PM
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PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLUTION NO. PVMMD 2023-05

RESOLUTION OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT BOARD APPROVING THE FISCAL YEAR 2023-2024 BUDGET AND ORDERING THE LEVY AND COLLECTION OF THE FISCAL YEAR 2023-2024 ASSESSMENTS FOR THE PARADISE VALLEY MAINTENANCE

AND MONITORING DISTRICT

WHEREAS, on July 6, 2010, the City of Fairfield City Council adopted Resolution 2010 -188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD or District), a Geologic Hazard Abatement District within the meaning of California Public Resources Code (PRC) Division 17, and appointing itself as the board of directors of the PVMMD (PVMMD Board). This formation was described in the Petition for Formation and in the PVMMD Plan of Control; and

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the District as described in the Plan of Control, pursuant to PRC sections 26500 et seq., it will be necessary to provide a reliable source of funding; and

WHEREAS, PRC sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance and operation of PVMMD improvements. Article XIII (D) of the California Constitution imposes additional requirements for the levy and collection of said assessment; and

WHEREAS, an Engineer’s Report dated July 2010, was prepared by ENGEO Incorporated (ENGEO), a registered professional engineer, certified in the State of California, in compliance with Public Resources Code section 26651 (a) and section 4(b) of Article XIII(D) of the California Constitution.

The Engineer’s Report sets forth the purpose of the PVMMD, the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessments; and

WHEREAS, on October 5, 2010, the City of Fairfield City Council, acting as the PVMMD Board, adopted Resolution 2010-274, approving the initial assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefited by the PVMMD; and

WHEREAS, on July 5, 2022, the PVMMD Board adopted Resolution No. PVMMD 2022-01 approving an updated Plan of Control, Reserve Fund Study establishing a District reserve goal of $1,570,000, and Engineer’s Report dated July 6, 2022 (2022 Engineer’s Report), prepared by ENGEO; and

WHEREAS, the PVMMD Board desires to adopt the budget, approve the assessments to be levied Packet Page 11 of 742Attachment 1 Page 1 of 4

RES. NO. 2023-05

Page 2 ends

against each assessable parcel in the District, and approve the method used in formulating the assessments for fiscal year (FY) 2023-2024 to allow for funding of District activities; and

WHEREAS, a Supplement to the 2022 Engineer’s Report for FY 2023-2024 (FY 2023-2024 Supplement) has been prepared by a registered professional engineer for the PVMMD; and

WHEREAS, on June 6, 2023, by its Resolution No. PVMMD 2023-04, a resolution of the PVMMD Board granting preliminarily approval of the FY 2023-2024 budget, declaring intent to order the levy and collection of FY 2023-2024 assessments, and providing notice of the July 18, 2023, public hearing, the Board found the FY 2023-2024 Supplement, duly made and filed with the clerk, to be sufficient in every particular, whereupon it was determined that the report should stand as the FY 2023-2024 Supplement for all subsequent proceedings under and pursuant to the aforesaid resolution; and

WHEREAS, on July 18, 2023, at 6:00 p.m., in the regular meeting place of this PVMMD Board, the City of Fairfield Council Chamber, Civic Center, 1000 Webster Street, Fairfield, California or in any other manner as specified on the regular meeting agenda, was appointed as the time and place for a hearing of this PVMMD Board on the question of the levy of the proposed assessment, notice of which hearing was duly and regularly mailed; and

WHEREAS, at the appointed time and place, the hearing was duly and regularly held, and all persons interested desiring to be heard were given an opportunity to give testimony, and all matters and things pertaining to the levy were fully heard and considered by this PVMMD Board, and all oral statements and all written protests or communications were duly heard, considered, and overruled, and this PVMMD Board thereby acquired jurisdiction to order the levy and collection of the assessments as contained in said FY 2023-2024 Supplement.

NOW, THEREFORE, THE BOARD OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT HEREBY RESOLVES:

Section 1. The public interest, convenience, and necessity require that the levy be made.

Section 2. The district benefited by the monitoring, inspections, and repair of improvements installed and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the clerk, which map is made a part hereof by reference thereto.

Section 3. The FY 2023-2024 Supplement, as a whole and each part thereof, are hereby finally approved and confirmed, to wit:

Packet Page 12 of 742Attachment 1 Page 2 of 4

RES. NO. 2023-05

Page 3 ends

a. The estimate of the itemized and total costs and expense of maintaining and operating the improvements and of the incidental expenses in connection therewith
b. The assessment of the total amount of the cost and expenses of the proposed monitoring, inspections, and repair of improvements upon the lots and parcels of land in the district in proportion to the estimated benefits to be received by such lots and parcels, respectively, from the maintenance and operation, and of the expenses incidental thereto.

Section 4. Final adoption and approval of the FY 2023-2024 Supplement, as a whole and of the plans and specifications, estimate of the costs and expenses, and the assessment, as contained in the FY 2023-2024 Supplement, as hereinabove determined and ordered, is intended to and shall refer and apply to the FY 2023-2024 Supplement, or any portion thereof.

Section 5. The annual assessments for FY 2023-2024 are proposed at the rates shown on Exhibit A. These rates do not exceed the FY 2023-2024 maximum annual assessment rates established in 2010 and adjusted annually by the San Francisco-Oakland-San Jose Consumers Price Index for All Urban Consumers.

Section 6. The assessment to pay the costs and expenses of the maintenance and operation of the improvements is hereby confirmed and the levy and collection of the assessment for th e FY 2021-2022, pursuant to Public Resources Code sections 26650 et seq., is hereby ordered.

Packet Page 13 of 742Attachment 1 Page 3 of 4

RES. NO. 2023-05

Page 4 ends

PASSED AND ADOPTED this 18th day of July, 2023, by the following vote:

STATE OF CALIFORNIA
COUNTY OF SOLANO ss.

CITY OF FAIRFIELD

I, Karen Rees, Board Clerk of the Paradise Valley Maintenance and Monitoring District in the County of Solano, State of California do hereby certify that the foregoing Resolution No. 2023-05 was regularly adopted by the Paradise Valley Maintenance and Monitoring District Board at a regular meeting of said board held on the 18th day of July, 2023, by the following vote:

AYES: BOARDMEMBERS:MOY /BERTANI /CARR /PANDURO /TONNESEN/VACCARO /WILLIAMS

NOES: BOARDMEMBERS:

ABSENT: BOARDMEMBERS:

ABSTAIN: BOARDMEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 14 of 742Attachment 1 Page 4 of 4

EXHIBIT A

Development
Area Development Name Residen�al 'Product Type'
FY2023-
2024
Proposed
Levy
Number of
Residen�al
Units
I The Ridge* Villas Apartments $146 30
I The Ridge* Villas Apartments (Slope) $146 20
I The Ridge* Cotages $150 14
I The Ridge* Cotages (Slope) $150 6
K Estates** Single-Family Residences $357 124
K Estates** Single-Family Residences (Slope) $357 26
L Paradise 360 Single-Family Residences $182 58
L Paradise 360 Single-Family Residences (Slope) $182 10

Note:
*The Ridge is located at Paradise Valley Estates, 2600 Estates Drive, Fairfield, CA 94533 **Estates represents the subdivisions along Couples Circle, Steward Drive, Duval Street and Annadale Drive located within the District Boundary.

Packet Page 15 of 742Attachment 2 Page 1 of 1

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

SUPPLEMENT TO THE 2022 ENGINEER’S REPORT

FISCAL YEAR 2023-2024

CONTENTS

1. Assessment

2. Method of Apportionment

3. District Budget

4. Assessments for Each Parcel

5. Appendix A – 2022 Engineer’s Report

Packet Page 16 of 742Attachment 3 Page 1 of 39

1 ASSESSMENT

WHEREAS, on July 6, 2010, the City Council of City of Fairfield adopted Resolution 2010-188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD), a Geologic Hazard Abatement District within the meaning of California Public Resources Code Division 17 (the “PVMMD”), and appointing itself as the board of directors of the PVMMD (the “PVMMD Board”). This formation was described in the Petition for Formation and in the PVMMD Plan of Control;

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the PVMMD as described in the Plan of Control, pursuant to Public Resources Code sections 26500 et seq., it will be necessary to provide a reliable source of funding;

WHEREAS, Public Resources Code sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance and operation of PVMMD improvements. Article XIII (D) of the California Constitution imposes additional requirements for the levy and collection of said assessment;

WHEREAS, on October 5, 2010, the council of the City of Fairfield, California, acting as the PVMMD Board, adopted Resolution 2010-274 approving the assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefitted by the PVMMD;

WHEREAS, on July 5, 2022, the PVMMD Board adopted No. PVMMD 2022-01 approving an updated Engineer’s Report (2022 Engineer’s Report) on file in the office of the District Engineer in the City of Fairfield for further particulars;

NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the order of the Board, hereby makes the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the costs and expenses incidental thereto to be paid by said district as shown in section 3 of this report.

I do hereby assess the net amount upon all assessable lots or parcels in proportion to the estimated benefits to be received by each parcel from the maintenance of said improvements.

Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the assessor's maps of the County of Solano for the fiscal year 2023-2024 Packet Page 17 of 742Attachment 3 Page 2 of 39

2 and includes all such parcels excepting those portions thereof within existing public roads or right-of-way to be acquired for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the county recorder of said County.

Dated: _____________ ____________________________
Ryan Panganiban
District Engineer
R.C.E. No. 74795
Expires 12/31/23

Packet Page 18 of 742Attachment 3 Page 3 of 39

3 METHOD OF APPORTIONMENT OF ASSESSMENT

The method of apportionment of assessment and special benefit calculation are described in Section VI. Assessment Method and Benefit of the Engineer’s Report dated July 6, 2022, attached hereto as Appendix A.

Packet Page 19 of 742Attachment 3 Page 4 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY2023‐2024 BUDGET
TYPE OBJECT FY21‐22 ACTUAL FY22‐23 PROJECTED FY23‐24 PROJECTED Revenue 6106 ‐ SPECIAL ASSESSMENTS 161,552 72,574 76,203 Revenue 6401 ‐ INT INC ON POOLED INVESTMENTS 13,143 15,000 15,000 TOTAL REVENUE 174,695 87,574 91,203 Expense 8404 ‐ WEED ABATEMENT (17,303) (25,000) (16,000) Expense 8409 ‐ DITCH CLEANING ‐ ‐ (2,530) Expense 8441 ‐ OTHER CONTRACTUAL SERVICES ‐ (12,000) (5,183) Expense 8445 ‐ MAINTENANCE ROADS & DRAINS ‐ ‐ (13,000) Expense 8539 ‐ OTHER‐DRAINAGE MAINTENANCE ‐ ‐ (20,300) Expense 8901 ‐ ADMIN/MGMT FEES (22,862) (17,000) (21,000) Expense 8902 ‐ LEGAL FEES (1,780) (3,000) (2,400) Expense 8956 ‐ OUTSIDE SERVICES/CONSULTING (68,112) ‐ (40,000) Expense 9003 ‐ ADVERTISING (663) ‐ (500) Expense 9038 ‐ COUNTY ADMIN EXPENSES (1,616) (2,000) (800) Expense 9508 ‐ PJCT CST‐OTHER PROJECT COSTS ‐ ‐ ‐ TOTAL EXPENSES (112,336) (59,000) (121,713) Revenue 174,695 87,574 91,203 Expense (112,336) (59,000) (121,713) NET SURPLUS/DEFICIT 62,359 28,574 (30,510) Beginning Fund Balance 1,565,716 1,568,673 1,587,247 Mkt Val‐Unrealized Gain/Loss (59,403) (10,000) (10,000) Net Surplus/Deficit 62,359 28,574 (30,510) ENDING FUND BALANCE 1,568,673$ 1,587,247 1,546,736 Packet Page 20 of 742Attachment 3 Page 5 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
1 167 8 22 10,300.50$
2 167 80 5 ‐$
3 167 80 17 ‐$
4 167 80 21 ‐$
5 167 80 22 ‐$
6 167 841 1 357.00$
7 167 841 2 357.00$
8 167 841 3 357.00$
9 167 841 4 357.00$
10 167 841 5 357.00$
11 167 841 6 357.00$
12 167 841 7 357.00$
13 167 841 8 357.00$
14 167 841 9 357.00$
15 167 841 10 357.00$
16 167 841 11 357.00$
17 167 841 12 357.00$
18 167 841 13 357.00$
19 167 841 14 357.00$
20 167 841 15 357.00$
21 167 841 16 ‐$
22 167 841 17 357.00$
23 167 841 18 357.00$
24 167 841 19 357.00$
25 167 841 20 357.00$
26 167 841 21 357.00$
27 167 841 22 357.00$
28 167 842 1 357.00$
29 167 842 2 357.00$
30 167 842 3 357.00$
31 167 842 4 357.00$
32 167 842 5 357.00$
33 167 842 6 357.00$
34 167 842 7 357.00$
35 167 842 8 357.00$
36 167 842 9 357.00$
37 167 842 10 357.00$
38 167 842 11 357.00$
39 167 842 12 357.00$
40 167 843 1 357.00$
41 167 843 2 357.00$
42 167 843 3 357.00$

Page 1 of 6 ends

Packet Page 21 of 742Attachment 3 Page 6 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
43 167 843 4 357.00$
44 167 843 5 357.00$
45 167 843 6 357.00$
46 167 843 7 357.00$
47 167 843 8 357.00$
48 167 843 9 357.00$
49 167 843 10 357.00$
50 167 843 11 357.00$
51 167 843 12 357.00$
52 167 851 1 357.00$
53 167 851 2 357.00$
54 167 851 3 357.00$
55 167 851 4 357.00$
56 167 851 5 357.00$
57 167 851 6 357.00$
58 167 851 7 357.00$
59 167 851 8 357.00$
60 167 851 9 357.00$
61 167 852 1 357.00$
62 167 852 2 357.00$
63 167 852 3 357.00$
64 167 852 4 357.00$
65 167 852 5 357.00$
66 167 852 6 357.00$
67 167 852 7 357.00$
68 167 852 8 357.00$
69 167 852 9 357.00$
70 167 852 10 357.00$
71 167 852 11 357.00$
72 167 852 12 357.00$
73 167 852 13 357.00$
74 167 852 14 357.00$
75 167 852 15 357.00$
76 167 852 16 357.00$
77 167 852 17 357.00$
78 167 852 18 357.00$
79 167 852 19 357.00$
80 167 852 20 357.00$
81 167 852 21 357.00$
82 167 852 22 357.00$
83 167 852 23 357.00$
84 167 852 24 357.00$

Page 2 of 6 ends

Packet Page 22 of 742Attachment 3 Page 7 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
85 167 852 25 357.00$
86 167 852 26 357.00$
87 167 853 1 357.00$
88 167 853 2 357.00$
89 167 853 3 357.00$
90 167 853 4 357.00$
91 167 853 5 357.00$
92 167 854 1 357.00$
93 167 854 2 357.00$
94 167 855 1 357.00$
95 167 855 2 357.00$
96 167 855 3 357.00$
97 167 855 4 357.00$
98 167 855 5 357.00$
99 167 855 6 357.00$
100 167 855 7 357.00$
101 167 856 1 357.00$
102 167 856 2 357.00$
103 167 856 3 357.00$
104 167 856 4 357.00$
105 167 856 5 357.00$
106 167 856 6 357.00$
107 167 856 7 357.00$
108 167 856 8 ‐$
109 167 861 1 357.00$
110 167 861 2 357.00$
111 167 861 3 357.00$
112 167 861 4 357.00$
113 167 861 5 357.00$
114 167 861 6 ‐$
115 167 861 7 357.00$
116 167 861 8 357.00$
117 167 861 9 357.00$
118 167 861 10 357.00$
119 167 861 11 357.00$
120 167 861 12 357.00$
121 167 861 13 357.00$
122 167 861 14 357.00$
123 167 861 15 357.00$
124 167 861 16 357.00$
125 167 861 17 357.00$
126 167 861 18 357.00$

Page 3 of 6 ends

Packet Page 23 of 742Attachment 3 Page 8 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
127 167 861 19 357.00$
128 167 861 20 357.00$
129 167 861 21 357.00$
130 167 861 22 357.00$
131 167 861 23 357.00$
132 167 861 24 357.00$
133 167 861 25 357.00$
134 167 861 26 357.00$
135 167 862 1 357.00$
136 167 862 2 357.00$
137 167 862 3 357.00$
138 167 862 4 357.00$
139 167 862 5 357.00$
140 167 862 6 357.00$
141 167 862 7 357.00$
142 167 862 8 357.00$
143 167 862 9 357.00$
144 167 862 10 357.00$
145 167 862 11 357.00$
146 167 862 12 357.00$
147 167 862 13 357.00$
148 167 862 14 357.00$
149 167 862 15 357.00$
150 167 863 1 357.00$
151 167 863 2 357.00$
152 167 863 3 357.00$
153 167 863 4 357.00$
154 167 863 5 357.00$
155 167 864 1 357.00$
156 167 864 2 357.00$
157 167 864 3 ‐$
158 167 864 4 357.00$
159 167 864 5 357.00$
160 167 951 1 181.65$
161 167 951 2 181.65$
162 167 951 3 181.65$
163 167 951 4 ‐$
164 167 951 5 181.65$
165 167 951 6 181.65$
166 167 951 7 181.65$
167 167 951 8 181.65$
168 167 951 9 181.65$

Page 4 of 6 ends

Packet Page 24 of 742Attachment 3 Page 9 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
169 167 951 10 181.65$
170 167 951 11 181.65$
171 167 951 12 181.65$
172 167 951 13 181.65$
173 167 951 14 181.65$
174 167 951 15 181.65$
175 167 951 16 181.65$
176 167 951 17 ‐$
177 167 951 18 ‐$
178 167 951 19 181.65$
179 167 951 20 181.65$
180 167 951 21 181.65$
181 167 951 22 181.65$
182 167 951 23 181.65$
183 167 951 24 ‐$
184 167 951 25 181.65$
185 167 951 26 181.65$
186 167 951 27 181.65$
187 167 951 28 181.65$
188 167 951 29 181.65$
189 167 951 30 181.65$
190 167 951 31 181.65$
191 167 951 32 181.65$
192 167 951 33 181.65$
193 167 951 34 181.65$
194 167 951 35 181.65$
195 167 951 36 181.65$
196 167 951 37 181.65$
197 167 951 38 181.65$
198 167 951 39 181.65$
199 167 951 40 181.65$
200 167 951 41 181.65$
201 167 951 42 181.65$
202 167 951 43 181.65$
203 167 951 44 181.65$
204 167 951 45 181.65$
205 167 951 46 181.65$
206 167 951 47 181.65$
207 167 951 48 181.65$
208 167 951 49 ‐$
209 167 951 50 181.65$
210 167 951 51 181.65$

Page 5 of 6 ends

Packet Page 25 of 742Attachment 3 Page 10 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2023‐2024 ASSESSMENTS BY PARCEL
PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
211 167 951 52 181.65$
212 167 951 53 181.65$
213 167 951 54 ‐$
214 167 951 55 ‐$
215 167 951 56 ‐$
216 167 951 57 ‐$
217 167 952 1 181.65$
218 167 952 2 181.65$
219 167 952 3 181.65$
220 167 952 4 181.65$
221 167 952 5 181.65$
222 167 952 6 181.65$
223 167 952 7 181.65$
224 167 952 8 181.65$
225 167 952 9 181.65$
226 167 952 10 181.65$
227 167 952 11 ‐$
228 167 952 12 181.65$
229 167 952 13 181.65$
230 167 952 14 181.65$
231 167 952 15 181.65$
232 167 952 16 181.65$
233 167 952 17 181.65$
234 167 952 18 181.65$
235 167 952 19 181.65$
236 167 952 20 181.65$
237 167 952 21 181.65$
TOTAL 76,202.70$

Page 6 of 6 ends

Packet Page 26 of 742Attachment 3 Page 11 of 39

Copyright © 2022 by ENGEO Incorporated. This document
may not be reproduced in whole or in part by any means
whatsoever, nor may it be quoted or excerpted without the express written consent of ENGEO Incorporated.

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT (PVMMD)

FAIRFIELD, SOLANO COUNTY, CALIFORNIA

ENGINEER’S REPORT
For Paradise Valley Maintenance and Monitoring District Areas “I”, “K”, and “L”

SUBMITTED TO
PVMMD Board of Directors
1000 Webster Street
Fairfield, CA 94533

PREPARED BY
ENGEO Incorporated

July 6, 2022

PROJECT NO.
5698.002.021

Packet Page 27 of 742Attachment 3 Page 12 of 39

Areas “I”, “K”, and “L” Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

i of i July 6, 2022

TABLE OF CONTENTS

CERTIFICATION OF FILING .......................................................................................... 1 I. INTRODUCTION .................................................................................................... 3 II. BACKGROUND ..................................................................................................... 3 III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES .......................... 4 IV. SERVICE LEVELS ................................................................................................. 4 V. DESCRIPTION OF THE IMPROVEMENTS MAINTAINED BY THE PVMMD ....... 5 VI. ASSESSMENT METHOD AND BENEFIT ............................................................. 5 A. Special Benefit and Proportionality ............................................................. 5 B. Assessment Method ..................................................................................... 6 VII. ASSESSMENT LIMIT – BUDGET.......................................................................... 8 VIII. OWNER RESPONSIBILITIES ................................................................................ 9 EXHIBIT A – Legal Description and Plat
EXHIBIT B – Budget – Paradise Valley Maintenance and Monitoring District EXHIBIT C – Assessment Roll – Fiscal Year 2022/23

Packet Page 28 of 742Attachment 3 Page 13 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 1 July 6, 2022

ENGINEER’S REPORT

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
(Pursuant to the Public Resources Code of the State of California, Section 26500 et seq.)

CERTIFICATION OF FILING

This report is presented at the direction of the Paradise Valley Maintenance and Monitoring District (PVMMD) Board of Directors. The PVMMD, a Geologic Hazard Abatement District (GHAD) within the meaning of Public Resources Code Division 17, is intended to provide monitoring, maintenance, and repair of improvements related to geologic hazard management within the PVMMD and to levy and collect assessments in order to perform its activities.

The improvements, which are the subject of this report, are defined as any activity necessary or incidental to the prevention, mitigation, abatement, or control of a geologic hazard, construction, maintenance, repair, or operation of improvement; or the issuance and servicing of bonds issued to finance any of the foregoing (Pub. Resources Code § 26505).

This report consists of seven parts, as follows.

CERTIFICATE OF FILING

I. INTRODUCTION

II. BACKGROUND

III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES DIAGRAM

IV. SERVICE LEVELS

V. DESCRIPTION OF PVMMD-MAINTAINED IMPROVEMENTS

VI. ASSESSMENT METHOD AND BENEFIT
A. Special Benefit and Proportionality
B. Assessment Method

VII. ASSESSMENT LIMIT – BUDGET
Packet Page 29 of 742Attachment 3 Page 14 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 2 July 6, 2022

The undersigned respectfully submits the enclosed Engineer’s Report.

Date: July 6, 2022 By: ENGEO Incorporated

_________________________________________, GE
Uri Eliahu

I HEREBY CERTIFY that the enclosed Engineer’s Report was filed on the 5th day of July 2022.

_________________________________________
Clerk of the Board
Paradise Valley Maintenance and Monitoring District
Fairfield, Solano County, California

I HEREBY CERTIFY that the enclosed Engineer’s Report was approved and confirmed by the PVMMD Board on the 5th day of July 2022.

_________________________________________
PVMMD Manager
Paradise Valley Maintenance and Monitoring District
Fairfield, Solano County, California

Packet Page 30 of 742Attachment 3 Page 15 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 3 July 6, 2022

ENGINEER’S REPORT

for

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

FAIRFIELD, SOLANO COUNTY, CALIFORNIA

I. INTRODUCTION

The establishment of a real-property-related assessment to fund the PVMMD Plan of Control responsibilities is described in this Engineer’s Report. A previous Engineer’s Report was prepared for the PVMMD, dated July 22, 2010, and was adopted by the PVMMD Board of Directors. The initial Engineer’s Report was adopted prior to the completion of construction of developments within Area “I” (The Ridge) and Area “L” (Paradise 360). The PVMMD now wishes to revise and update its Engineer’s Report to represent the as-built conditions that reflect the present nature and scope of its services. The purpose of the Engineer’s Report is to update and replace the Engineer’s Report dated July 22, 2010, and associated assessment.

II. BACKGROUND

The Fairfield City Council formed the Paradise Valley Maintenance and Monitoring District (PVMMD or District) on July 6, 2010 (Resolution No. 2010-188), under the authority of the California Public Resources Code, Division 17, Section 26500 et seq. The members of the Fairfield City Council act as the Board of Directors of the PVMMD.

The PVMMD Board of Directors approved the Plan of Control for the Paradise Valley Maintenance and Monitoring District (Plan of Control) with the approval of Resolution 2010-211 on July 20, 2010. The Plan of Control describes the PVMMD’s responsibilities to permanently monitor and maintain PVMMD improvements within the District. This Engineer’s Report describes the establishment of an assessment level to fund PVMMD activities necessary or incidental to geologic hazard mitigation, abatement, and control.

An initial Engineer’s Report, dated July 22, 2010, was prepared by a registered professional engineer, certified in the State of California, in compliance with Public Resources Code Section 26651(a) and Section 4(b) of Article XIII (D) of the California Constitution. The Engineer's Report sets forth the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessment limits.

On October 5, 2010, the PVMMD Board of Directors adopted Resolution 2010-274, which approved the assessments against those parcels in the PVMMD as identified on the Boundary Map, which are specially benefited by the PVMMD. Subsequently, a Notice of Assessment and assessment diagram, were recorded, as provided for in Section 3114 of the California Streets and Highway Code, whereupon the assessment attached as a lien upon the properties within the PVMMD. The assessment can be levied in perpetuity at an amount up to the assessment limit, which is adjusted annually based on the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index for All Urban Consumers.

The PVMMD includes residential developments, which were constructed between 2007 and 2021. The quantity and residential product types are described on Table II-1.

Packet Page 31 of 742Attachment 3 Page 16 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 4 July 6, 2022

TABLE II-1: Development Areas

DEVELOPMENT
AREA

DEVELOPMENT
NAME

SINGL-FAMILY

RESIDENCES
(low density)

SINGLE-FAMILY

RESIDENCES
(medium
density)

COTTAGES
(medium
density)
VILLAS

APARTMENTS
(medium
density)
I The Ridge 20 50
K The Estates 150
L Paradise 360 68

III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES

The land within the PVMMD boundary (PVMMD Area) is shown on the GHAD Boundary Plat in Exhibit A-1. The legal description of the PVMMD Area is included in Exhibit A-2.

IV. SERVICE LEVELS

The PVMMD’s activities are those that are necessary or incidental to the prevention, mitigation, abatement, or control of geologic hazards including construction, maintenance, repair, or operation of any improvement; and the issuance and servicing of bonds issued to finance any of the foregoing.

The PVMMD provides for the administration and review of facilities within the budgeted limits, including the following services.

1. Oversight of PVMMD operations.

2. In conjunction with the Solano County Assessor’s Office, setting the annual levy of assessments on the property tax rolls.

3. Engagement of technical professionals to perform the monitoring duties as described in the PVMMD Plan of Control and as required by various government agencies.

4. Performance of PVMMD maintenance activities in accordance with the Plan of Control.

These maintenance activities include:

 General maintenance of the surface drainage improvements on PVMMD and City-owned Parcels (APN 0167-864-030, 0167-856-080, 0167-841-160, and 0167-951-490). The PVMMD is responsible for monitoring, maintenance, and repair of the concrete-lined drainage ditches, sedimentation basins, riprap-lined spillways, and storm drain inlets, outlets, and pipelines.
 Monitoring and maintenance of deflection walls.
 Monitoring and maintenance of measurement devices, such as piezometers, inclinometers, and tiltmeters, if installed in the future by the PVMMD.  Monitoring and repair of slopes and creek banks for erosion, landslide, and related slope instability.

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Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

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 Maintenance of gravel-surfaced maintenance roads on PVMMD-owned parcels.  Maintenance of gates, fencing, and signage within the PVMMD-owned parcels.  Repair of gravel-surfaced maintenance roads on City-owned parcels (APNs 0167-864-030, 0167-856-080, 0167-841-160, and 0167-951-560) solely to the extent the maintenance roads are damaged by the use of PVMMD equipment on the roadways.  Vegetation control for fire suppression on PVMMD-owned parcels.  General maintenance including litter and graffiti removal on PVMMD-owned parcels.

5. Preparation of annual PVMMD budgets for approval by the PVMMD Board of Directors.

V. DESCRIPTION OF THE IMPROVEMENTS MAINTAINED BY

THE PVMMD

The PVMMD-maintained improvements are described in the Plan of Control. In general, these improvements include drainage systems, including concrete-lined drainage ditches in developed areas and PVMMD-owned parcels; storm drain inlets and outlets on PVMMD-owned parcels; subdrains and outlets; sedimentation basins, and deflection walls.

VI. ASSESSMENT METHOD AND BENEFIT

The PVMMD-maintained improvements described in Section IV are distributed within the PVMMD boundaries. Implementation and protection of these improvements provide a special benefit to all real property assessed within the PVMMD. The improvements and responsibilities listed in Section IV and the adopted Plan of Control provide specific benefits to the properties within the PVMMD Area, and the improvements are constructed for the benefit of those assessed and not the general public. The subject parcels are only being assessed for the reasonable costs of the proportional specific benefits conferred on the parcels.

A. Special Benefit and Proportionality

The improvements described in this document will confer some, or all, of the following special benefits to the assessed parcels within the PVMMD.

1. Protection from slope instability

2. Protection from erosion due to uncontrolled surface water

3. Protection of water quality

4. Protection from wild land fires due to unmanaged vegetation

Construction of the PVMMD-maintained improvements and Plan of Control responsibilities are concentrated within the PVMMD-owned parcels and were a requirement to allow for development of Areas “I”, “K”, and “L”; therefore, the maintenance and repair of these improvements and lands are a special benefit to all residential parcels within the District.

Residential properties not located at or near the toe of the PVMMD-owned parcel slopes listed on Table VI-1, have a lesser slope protection benefit; therefore, they receive a diminished Packet Page 33 of 742Attachment 3 Page 18 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

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special benefit and assessments are reduced accordingly. The proportion of benefit with respect to each of these categories is presented below in the assessment allocation formula.

TABLE VI-1: PVMMD-owned Parcels
ASSESSOR’S PARCEL

NUMBER (APN) PARCEL LABEL SUBDIVISION NUMBER AREA (ACRES) 0167-080-050 51.66
0167-080-170 33.65
0167-080-210 E 81-SD-1 6.02
0167-951-570 I 91-SD-19 0.94

B. Assessment Method

To allocate assessment in proportion to special benefit conferred on assessed parcels/units, a formula has been derived that estimates the special benefit conveyed by the project. The formula includes several factors, which are weighted based on their relative effect on special benefit. All parcels benefit from the monitoring, maintenance, and replacement of PVMMD-maintained improvements and mitigation of geologic hazards to provide continued transportation access, access to amenities, and reduction of the potential property devaluation that could occur in the event of mobilization and manifestation of geologic hazards within the PVMMD. Special benefit is derived considering the following factors, and weighting has been applied to each factor to note its relative importance as compared to other factors. In addition, including a respective parcel’s frontage along the toe of the PVMMD-owned slopes, we applied our professional judgment to the factor values regarding the relative efficacy of protective devices and projections of the effects of the Project.




i = Assessment at Parcel i
B = Total annual assessment-based revenue required to support the GHAD operating budget Mi = Monitoring, Maintenance, and Repair Assessment Factor at Parcel i Ri = Slope Mitigation Factor at Parcel i
Gi = Geologic Hazard Factor at Parcel i
P = PVMMD Target Reserve
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Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

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AD = Area within a Development
XD = No. of Parcels/Residential Units within Development AM = Maximum Average Area per Residential Parcel/Unit within a Development HD = Average Habitable Square Footage per Residence within a Development HM = Maximum Average Habitable Square Footage per Residence within a Development U = Parcel/Unit Area Factor
H = Habitable Square Foot Factor
XS = No. of Parcels/Residential Units adjacent to the base of an GHAD-owned or City-owned slope within a Development
SF = Length of Slope Frontage within a Development
= Summation Length of Slope Frontage Parcel i for Parcels i to n

 Monitoring, Maintenance, and Repair Siting – As discussed, the PVMMD-maintained improvements and Plan of Control responsibilities were a requirement to allow for development of Areas “I”, “K”, and “L”; therefore, the maintenance and repair of these improvements and lands are a special benefit to all residential parcels within the District.

The special benefit is conveyed to each parcel based the ratio of the average units per acre for an individual residential unit within each of the developments, weighted at 80 percent. A secondary factor (20 percent) was applied to account for the average habitable square footage ratio of residential units within each of the developments.

 Slope Mitigation Siting – Certain parcels at or near the toe of the PVMMD-owned slopes receive a slope instability mitigation special benefit beyond what is received by other residential parcels within the PVMMD. The slope-proximity-related geologic hazards include potential future instability of the natural and graded slopes, large retaining walls, and failure of the PVMMD slope mitigation improvements (sedimentation basins, deflection walls, berms, spillways, and stormwater improvements). The special benefit is calculated by determining the average lineal feet of PVMMD-owned/City parcel frontage per residential unit within each of the developments. For the additional special benefit, the ratio is applied to an amount of 75 percent of the target reserve value.

 Geologic Hazard Siting – All residences within the PVMMD receive a geologic hazard benefit. The geologic hazards included in this category include, but are not limited to, slope instability of intra development slopes and retaining walls, erosion, and seismically induced ground deformation. The special benefit is calculated in the same manner as the Monitoring, Maintenance, and Repair Factor. For the additional special benefit, the ratio is applied to an amount equal to 25 percent of the target reserve value.

 Parcel/Unit Area Ratio – Is the area within each individual development divided by the number of residential parcels/units, then the quotient is divided by the maximum area per residential parcel/unit.

 Habitable Square Foot Ratio – Is the average habitable area per parcel/unit in a development divided by the development with the maximum habitable area per residential unit.

The weighted values described above have been computed to reflect the relative importance of each factor in the judgment of the PVMMD manager and assessment engineer (ENGEO), then the resulting ratios of the total assessment are assigned to each parcel/unit on a pro-rata basis.

An assessment level is determined for each parcel based on these factors. In overview, a Packet Page 35 of 742Attachment 3 Page 20 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

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large-area parcel/unit located at or near the base of the PVMMD-owned parcels/units will derive the greatest special benefit and, therefore, is assessed the largest amount. A small-area parcel/unit located away from the vicinity of the PVMMD-owned parcels receives the least special benefit and is therefore assessed the smallest amount. Other parcels/units will range between these extremes.

TABLE VI-2: Assessment Ratio per Development Area and Residential Product Type

DEVELOPMENT
AREA

DEVELOPMENT

NAME PRODUCT TYPE ASSESSMENT
RATIO
NUMBER

OF UNITS
I The Ridge Villas -Apartments 0.41 50
I The Ridge Cottages 0.42 20
K The Estates Single-Family Residences
(Low Density) 1.0 150
L Paradise 360 Single-Family Residences
(Medium Density) 0.51 68

In addition to the special benefit ratio identified in Table VI-2, certain parcels at or near the toe of the PVMMD-owned slopes receive a slope instability mitigation special benefit beyond what is received by other residential parcels within the PVMMD (“Slope Mitigation Parcels/Units”). The slope instability assessment ratio shown on Table VI-3 is determined by dividing the lineal feet of PVMMD-owned parcel frontage by the number of residential units within each of the developments.

TABLE VI-3: Slope Instability Assessment Ratio per Development Area and Residential Product Type

DEVELOPMENT
AREA

DEVELOPMENT

NAME PRODUCT TYPE SLOPE INSTABILITY

ASSESSMENT RATIO
NUMBER

OF UNITS
I The Ridge Villas -Apartments 0.35 20
I The Ridge Cottages 0.35 6
K The Estates Single-Family Residences
(Low Density) 1.0 26
L Paradise 360 Single-Family Residences
(Medium Density) 0.41 10

VII. ASSESSMENT LIMIT – BUDGET

The purpose of this Engineer’s Report is to establish the assessment level and the apportionment of the assessment within the PVMMD as required under Proposition 218. The annual budget in each subsequent fiscal year will apprise the PVMMD Board of Directors of the estimated budget for the upcoming year.

A financial analysis was performed to provide a framework for an operating budget for the ongoing abatement, mitigation, prevention, and control of geologic hazards within the PVMMD Annexation Area. In preparation of the budget, several factors were considered including:

1. Site geology

2. Remedial grading

3. Proximity of geologic hazards to proposed residences

4. Improvements and structures

5. Site access considerations

6. Elements requiring routine maintenance, including, but not limited to:
 Surface drainage facilities
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Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

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 Graded slopes
 Sedimentation basins and deflection wall
 Fire breaks

Based on the estimated expenses for ongoing operations and allowing for larger (approximately $270,000) geologic events at 20-year intervals and maintenance of a reserve of $1,570,000 by 2051 (Fiscal Year 2022/2023 dollars), a budget was prepared for the purpose of estimating FY 2022/23 assessment levels (Exhibit B). Based on a review of the potential future allocation of the reserve funds, 75 percent was allocated to be a special benefit conferred on the Slope Mitigation Parcels and 25 percent was allocated to other geologic hazard abatement efforts within all of the assessed parcels (Figure 1).

The engineer recommends an annual assessment for the PVMMD as shown on Table VII-1 in Fiscal Year 2022/2023 dollars). An assessment roll showing the proposed FY 2022/23 assessment limit for each of the parcels/units within the PVMMD is attached (Exhibit C). The proposed initial assessment level will be automatically adjusted annually on June 30 to reflect the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index for All Urban Consumers.

TABLE VII-1: Recommended Annual Assessment for Fiscal Year 2022/23

DEVELOPMENT
AREA

DEVELOPMENT
NAME PRODUCT TYPE FY 2022/23

ASSESSMENT

NUMBER OF
UNITS
I The Ridge Villas Apartments $146 30
I The Ridge Villas Apartments (Slope) $470 20
I The Ridge Cottages $182 14
I The Ridge Cottages (Slope) $474 6
K Estates Single-Family Residences $357 124
K Estates Single-Family Residences
(Slope) $1,282 26
L Paradise 360 Single-Family Residences $182 58
L Paradise 360 Single-Family Residences
(Slope) $520 10

VIII. OWNER RESPONSIBILITIES

Northern California Retired Officers Community (“Owner”) is responsible for managing and maintaining PVMMD Area “I” until the PVMMD accepts responsibility for the PVMMD-maintained improvements as set forth in the Plan of Control. In addition, the Owner is responsible for funding any necessary PVMMD functions or business undertaken for the PVMMD within Area “I” that the PVMMD Officers or Board of Directors determine are necessary before the PVMMD accepts the PVMMD Improvements. If the Owner fails to fund all or a portion of these costs, the costs shall be covered by the funds generated by and for the PVMMD (i.e., through the assessment), and the Owner shall be required to reimburse the PVMMD for such costs before the PVMMD can accept monitoring and maintenance responsibilities for the PVMMD Improvements.

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EXHIBIT A

EXHIBIT 1 – Plat
EXHIBIT 2 – Legal Description
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EXHIBIT B

BUDGET – July 6, 2022
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5698.002.021
July 6, 2022

Paradise Valley Maintenance and Monitoring District

Budget – July 6, 2022

ASSUMPTIONS

Total No. of Residential Units - Actual 288
Equivalent Assessment Units 214
Equivalent Assessment Units (Slope) 39.25
Annual Assessment Limit per Residential Unit (FY 2022/2023) Table VII-1 Annual Adjustment in Assessment (estimated) 2.5%
Inflation (estimated) 2.5%
Investment Earnings (estimated) 1.5%
Frequency of Large-Scale Repair (years) 20
Cost of Large-Scale Repair (current $) $200,000

ESTIMATED ANNUAL EXPENSES IN 2022/23 DOLLARS

Administration (Manager, Treasurer, Clerk, and Legal Counsel) $19,850 Outside Administration Services, Membership, and Insurance $23,197 Monitoring Activities $9,000
Maintenance and Operation $36,470
Capital Improvements $9,492
Major Repair (Annualized) $10,000

TOTAL

$108,009
Packet Page 46 of 742Attachment 3 Page 31 of 39

EXHIBIT C

ASSESSMENT ROLL – FISCAL YEAR 2022/23
www.engeo.com
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5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 80 5 - - $-
167 80 17 - - $-
167 80 21 Parcel E $-
167 80 22 6000 Patriot Plaza $- Clubhouse
167 80 22 6001 Patriot Plaza $- Amenities
167 8 22 6002 United Circle $182.00
167 8 22 6003 United Circle $182.00
167 8 22 6004 United Circle $182.00
167 8 22 6005 Honor Place $474.00
167 8 22 6006 Honor Place $474.00
167 8 22 6100 United Circle $4,700.00 6101 - 6110
167 8 22 6200 United Circle $4,700.00 6210 - 6210
167 8 22 6211 United Circle $474.00
167 8 22 6212 United Circle $474.00
167 8 22 6213 United Circle $474.00
167 8 22 6214 United Circle $474.00
167 8 22 6215 United Circle $182.00
167 8 22 6216 United Circle $182.00
167 8 22 6217 United Circle $182.00
167 8 22 6218 United Circle $182.00
167 8 22 6219 United Circle $182.00
167 8 22 6220 United Circle $182.00
167 8 22 6221 Pride Lane $- Environmental
Center
167 8 22 6222 Allegiance Court $182.00
167 8 22 6223 Allegiance Court $182.00
167 8 22 6224 Allegiance Court $182.00
167 8 22 6225 Allegiance Court $182.00
167 8 22 6226 Allegiance Court $182.00
167 8 22 6300 United Circle $- Classroom
167 8 22 6400 United Circle $1,460.00 6401 - 6410
167 8 22 6500 United Circle $1,460.00 6501 - 6510
167 8 22 6600 United Circle $1,460.00 6601 - 6610
167 841 1 1408 Couples Circle $1,282.00
167 841 2 1404 Couples Circle $1,282.00
167 841 3 1400 Couples Circle $1,282.00
167 841 4 1396 Couples Circle $1,282.00
167 841 5 1392 Couples Circle $1,282.00
167 841 6 1388 Couples Circle $1,282.00
167 841 7 1384 Couples Circle $1,282.00
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5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 841 8 1380 Couples Circle $1,282.00
167 841 9 1376 Couples Circle $1,282.00
167 841 10 1372 Couples Circle $1,282.00
167 841 11 1368 Couples Circle $1,282.00
167 841 12 1364 Couples Circle $1,282.00
167 841 13 1360 Couples Circle $1,282.00
167 841 14 1356 Couples Circle $1,282.00
167 841 15 1352 Couples Circle $1,282.00
167 841 16 Parcel B $357.00
167 841 17 4921 Couples Court $1,282.00
167 841 18 4917 Couples Court $357.00
167 841 19 4913 Couples Court $357.00
167 841 20 4909 Couples Court $357.00
167 841 21 4905 Couples Court $357.00
167 841 22 4901 Couples Court $357.00
167 842 1 1359 Couples Circle $357.00
167 842 2 1363 Couples Circle $357.00
167 842 3 1367 Couples Circle $357.00
167 842 4 1371 Couples Circle $357.00
167 842 5 1375 Couples Circle $357.00
167 842 6 1379 Couples Circle $357.00
167 842 7 1383 Couples Circle $357.00
167 842 8 1387 Couples Circle $357.00
167 842 9 1391 Couples Circle $357.00
167 842 10 1395 Couples Circle $357.00
167 842 11 1399 Couples Circle $357.00
167 842 12 1403 Couples Circle $357.00
167 843 1 1394 Stewart Drive $357.00
167 843 2 1390 Stewart Drive $357.00
167 843 3 1386 Stewart Drive $357.00
167 843 4 1382 Stewart Drive $357.00
167 843 5 1378 Stewart Drive $357.00
167 843 6 1374 Stewart Drive $357.00
167 843 7 1370 Stewart Drive $357.00
167 843 8 1366 Stewart Drive $357.00
167 843 9 1362 Stewart Court $357.00
167 843 10 1358 Stewart Court $357.00
167 843 11 1354 Stewart Court $357.00
167 843 12 1350 Stewart Court $357.00
167 851 1 4845 Duval Street $357.00
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5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 851 2 4841 Duval Street $357.00
167 851 3 4837 Duval Street $357.00
167 851 4 4833 Duval Street $357.00
167 851 5 4829 Duval Street $357.00
167 851 6 4825 Duval Street $357.00
167 851 7 4821 Duval Street $357.00
167 851 8 4817 Duval Street $357.00
167 851 9 4813 Duval Street $357.00
167 852 1 1415 Thunderbird Court $357.00
167 852 2 1419 Thunderbird Court $357.00
167 852 3 1422 Thunderbird Court $357.00
167 852 4 1418 Thunderbird Court $357.00
167 852 5 4816 Duval Street $357.00
167 852 6 4820 Duval Street $357.00
167 852 7 4824 Duval Street $357.00
167 852 8 1413 Jones Court $357.00
167 852 9 1417 Jones Court $357.00
167 852 10 1424 Jones Court $357.00
167 852 11 1420 Jones Court $357.00
167 852 12 1428 Duval Street $357.00
167 852 13 1432 Duval Street $357.00
167 852 14 1436 Duval Street $357.00
167 852 15 1440 Duval Street $357.00
167 852 16 1381 Stewart Drive $357.00
167 852 17 1385 Stewart Drive $357.00
167 852 18 1389 Stewart Drive $357.00
167 852 19 1393 Stewart Drive $357.00
167 852 20 1397 Stewart Drive $357.00
167 852 21 1401 Stewart Drive $357.00
167 852 22 1405 Stewart Drive $357.00
167 852 23 1409 Stewart Drive $357.00
167 852 24 1413 Stewart Drive $357.00
167 852 25 1417 Stewart Drive $357.00
167 852 26 1421 Stewart Drive $357.00
167 853 1 1414 Stewart Drive $357.00
167 853 2 1410 Stewart Drive $357.00
167 853 3 1406 Stewart Drive $357.00
167 853 4 1402 Stewart Drive $357.00
167 853 5 1398 Stewart Drive $357.00
167 854 1 1422 Stewart Drive $357.00
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5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 854 2 1418 Stewart Drive $357.00
167 855 1 1407 Couples Circle $357.00
167 855 2 1411 Couples Circle $357.00
167 855 3 1415 Couples Circle $357.00
167 855 4 1419 Couples Circle $357.00
167 855 5 1423 Couples Circle $357.00
167 855 6 1427 Couples Circle $357.00
167 855 7 1431 Couples Circle $357.00
167 856 1 1436 Couples Circle $1,282.00
167 856 2 1432 Couples Circle $1,282.00
167 856 3 1428 Couples Circle $1,282.00
167 856 4 1424 Couples Circle $1,282.00
167 856 5 1420 Couples Circle $1,282.00
167 856 6 1416 Couples Circle $1,282.00
167 856 7 1412 Couples Circle $1,282.00
167 856 8 Parcel B $-
167 861 1 4809 Duval Street $357.00
167 861 2 4805 Duval Street $357.00
167 861 3 4801 Duval Street $357.00
167 861 4 4797 Duval Street $357.00
167 861 5 4793 Duval Street $357.00
167 861 6 Parcel D $-
167 861 7 1401 Annandale Drive $357.00
167 861 8 1405 Annandale Drive $357.00
167 861 9 1409 Annandale Drive $357.00
167 861 10 1413 Annandale Drive $357.00
167 861 11 1417 Annandale Drive $357.00
167 861 12 1421 Annandale Drive $357.00
167 861 13 1425 Annandale Drive $357.00
167 861 14 1429 Annandale Drive $357.00
167 861 15 1433 Annandale Court $357.00
167 861 16 1437 Annandale Court $357.00
167 861 17 1441 Annandale Court $357.00
167 861 18 1445 Annandale Court $357.00
167 861 19 1449 Annandale Court $357.00
167 861 20 1453 Annandale Court $357.00
167 861 21 1446 Annandale Court $357.00
167 861 22 1442 Annandale Court $357.00
167 861 23 1438 Annandale Court $357.00
167 861 24 1434 Stewart Drive $357.00
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5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 861 25 1430 Stewart Drive $357.00
167 861 26 1426 Stewart Drive $357.00
167 862 1 1425 Annandale Court $357.00
167 862 2 1429 Annandale Court $357.00
167 862 3 1433 Annandale Court $357.00
167 862 4 1437 Annandale Court $357.00
167 862 5 4800 Chesapeake Court $357.00
167 862 6 4804 Chesapeake Court $357.00
167 862 7 4808 Chesapeake Court $357.00
167 862 8 4805 Chesapeake Court $357.00
167 862 9 1410 Annandale Drive $357.00
167 862 10 1406 Annandale Drive $357.00
167 862 11 1402 Annandale Drive $357.00
167 862 12 4804 Duval Street $357.00
167 862 13 4808 Duval Street $357.00
167 862 14 4812 Duval Street $357.00
167 862 15 1411 Thunderbird Court $357.00
167 863 1 1435 Couples Circle $357.00
167 863 2 1439 Couples Circle $357.00
167 863 3 1443 Couples Circle $357.00
167 863 4 1447 Couples Circle $357.00
167 863 5 1451 Couples Circle $357.00
167 864 1 1456 Couples Circle $357.00
167 864 2 1452 Couples Circle $357.00
167 864 3 Parcel B $-
167 864 4 1444 Couples Circle $1,282.00
167 864 5 1440 Couples Circle $1,282.00
167 951 1 1427 Tahiti Drive $182.00
167 951 2 4431 Tahiti Drive $182.00
167 951 3 4435 Tahiti Drive $182.00
167 951 4 Parcel C $-
167 951 5 4443 Tahiti Drive $182.00
167 951 6 4447 Tahiti Drive $182.00
167 951 7 4451 Tahiti Drive $182.00
167 951 8 4455 Tahiti Drive $182.00
167 951 9 4459 Tahiti Drive $182.00
167 951 10 4463 Tahiti Drive $182.00
167 951 11 4467 Tahiti Drive $182.00
167 951 12 4471 Tahiti Drive $182.00
167 951 13 4475 Tahiti Drive $182.00
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5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 951 14 4479 Tahiti Drive $182.00
167 951 15 4483 Tahiti Court $182.00
167 951 16 4487 Tahiti Court $182.00
167 951 17 Parcel B $-
167 951 18 Parcel A $-
167 951 19 4500 Tahiti Court $520.00
167 951 20 4496 Tahiti Court $520.00
167 951 21 4492 Tahiti Court $520.00
167 951 22 4488 Tahiti Court $520.00
167 951 23 4484 Tahiti Court $520.00
167 951 24 Parcel G $-
167 951 25 4476 Bahama Way $520.00
167 951 26 4472 Bahama Way $520.00
167 951 27 4468 Bahama Way $182.00
167 951 28 4464 Bahama Way $182.00
167 951 29 4460 Bahama Way $182.00
167 951 30 4456 Bahama Way $182.00
167 951 31 4452 Bahama Way $182.00
167 951 32 4448 Bahama Way $182.00
167 951 33 4444 Bahama Way $182.00
167 951 34 4440 Bahama Way $182.00
167 951 35 4443 Cancun Court $182.00
167 951 36 4447 Cancun Court $182.00
167 951 37 4451 Cancun Court $182.00
167 951 38 4455 Cancun Court $182.00
167 951 39 4459 Cancun Court $182.00
167 951 40 4463 Cancun Court $182.00
167 951 41 4467 Cancun Court $182.00
167 951 42 4471 Cancun Court $520.00
167 951 43 4464 Cancun Court $520.00
167 951 44 4460 Cancun Court $520.00
167 951 45 4456 Cancun Court $182.00
167 951 46 4452 Cancun Court $520.00
167 951 47 4448 Cancun Court $182.00
167 951 48 4444 Cancun Court $182.00
167 951 49 Parcel F $-
167 951 50 4417 Cancun Drive $182.00
167 951 51 4421 Cancun Drive $182.00
167 951 52 4425 Cancun Drive $182.00
167 951 53 4429 Cancun Drive $182.00
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5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 951 54 Parcel E $-
167 951 55 Parcel D $-
167 951 56 Parcel J $-
167 951 57 Parcel I $-
167 952 1 4440 Tahiti Drive $182.00
167 952 2 4444 Tahiti Drive $182.00
167 952 3 4448 Tahiti Drive $182.00
167 952 4 4452 Tahiti Drive $182.00
167 952 5 4456 Tahiti Drive $182.00
167 952 6 4460 Tahiti Drive $182.00
167 952 7 4464 Tahiti Drive $182.00
167 952 8 4468 Tahiti Drive $182.00
167 952 9 4472 Tahiti Drive $182.00
167 952 10 4476 Tahiti Drive $182.00
167 952 11 Parcel H $-
167 952 12 4475 Bahama Way $182.00
167 952 13 4471 Bahama Way $182.00
167 952 14 4467 Bahama Way $182.00
167 952 15 4463 Bahama Way $182.00
167 952 16 4459 Bahama Way $182.00
167 952 17 4455 Bahama Way $182.00
167 952 18 4451 Bahama Way $182.00
167 952 19 4447 Bahama Way $182.00
167 952 20 4443 Bahama Way $182.00
167 952 21 4441 Bahama Way $182.00
$112,528.00
Packet Page 54 of 742Attachment 3 Page 39 of 39

Agenda Item No: 6.

AGENDA REPORT
DATE:July 18, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Approval of Meeting Minutes from June 2023
RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Study Session Minutes, and City Council Minutes for June 2023 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to modify the minutes which will result in bringing this item back at a future date.

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 4287402
[email protected]
COORDINATED WITH
City Attorney's Office
Packet Page 55 of 742

Agenda Item No: 6.AGENDA REPORTDATE:July 18, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Approval of Meeting Minutes from June 2023RECOMMENDED ACTIONApprove the meeting minutes.STATEMENT OF ISSUEMinutes need approval by the City Council.DISCUSSIONThe City Council Study Session Minutes, and City Council Minutes for June 2023 have been approvedby the city attorney and need council approval.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may choose to modify the minutes which will result in bringing this item back at a futuredate.STAFF CONTACTEsther Beavers, Deputy City Clerk(707) 428[email protected] COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
City Council Minutes 06062023 and 06072023
Study Session Minutes 06132023
City Council Minutes 06202023
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 6/30/2023 11:18 AM
Packet Page 56 of 742

CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

CONCURRENT MEETING
TUESDAY, JUNE 6, 2023; 6:00 PM
AND WEDNESDAY, JUNE 7, 2023; 6:00 PM COUNCIL
CHAMBER, 1000 WEBSTER STREET, FAIRFIELD, CA
94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Vice Mayor Pam Bertani called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, and K. Patrice Williams; Vice Mayor Pam Bertani. Mayor Moy was absent due to U.S. Mayor’s Conference in Ohio.

INVOCATION

Associate Pastor Jimmie Allen of BayNorth Church gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Panduro led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Williams shared that she and Councilmember Tonnesen toured North Cordelia with Interim Director of Community Development Dave Feinstein; they also attended the Veterans’ Affairs of Solano County event on Memorial Day. She reported that she and others attended the raising of the pride flag in celebration of Pride Month on June 1. Lastly, she asked if Council would be receptive to holding another Listening Tour event in September for District 5 for Councilmember Panduro. Vice Mayor Bertani agreed to it.

Councilmember Tonnesen thanked the Fairfield-Suisun Chamber of Commerce for allowing him to host the City Council Listening Tour that focused on District 2 on June 3. He thanked Councilmembers Carr and Williams for leaving an event in Napa to attend.

Councilmember Vaccaro reported that he and Councilmember Panduro attended the May 25 “2 x 2” Solano County Homeless Committee meeting and shared that the meetings are open to the public the fourth Thursday every month at the County building. Next, he congratulated his wife, Sue Vaccaro, who was recently sworn in as the new President of the Filipino-American Solano Chamber of Commerce.

Councilmember Panduro thanked Director of Finance John Furtado and his staff for the budget update at the recent City Council Study Session. Next, she reported that she attended the Civic Leaders monthly update event at Travis Air Force Base. She also attended the 80th anniversary “bash” at Travis, where they unveiled a special logo marking the occasion. Airmen also received awards, and there was a special flyover at the end of the event. Lastly, she thanked Councilmember Williams for hosting the recent National Small Business Month event held in Solano County. Ms. Williams has a small business, Empower Solano, and they distributed awards to several local small businesses.

Councilmember Carr invited the community to attend the weekly Farmers’ Markets in downtown – Packet Page 57 of 742Attachment 1 Page 1 of 9

every Thursday afternoon, 3-7 p.m. They need more shoppers so they can add more vendors. He thanked Director of Finance John Furtado and staff for the great budget presentation that was presented at the last City Council Study Session. He reported he attended the most recent concert in at County Greens of the Free Summer Concert Series. Next, he thanked the Chamber of Commerce for hosting the Council Listening Tour on June 3. Lastly, he reminded everyone that there are some great restaurants downtown and encouraged folks to eat locally!

Vice Mayor Bertani thanked City of Fairfield staff for hosting the Clergy Action Network (CAN) Appreciation Luncheon held at Paradise Valley. Special thanks to City Manager’s Office staff Kelly Ballard and Esther Beavers for coordinating the great event. She invited the community to attend the 2nd Annual Juneteenth Festival hosted by CAN and the City of Fairfield on June 17 from 12 – 5 p.m. at the County Greens. Next, she reported participating in a neighborhood cleanup for the Rolling Hills Neighborhood Network. She thanked Terra Care Services for maintaining the landscaping in the area.

Lastly, she asked if the topic of peacocks in District 6 could be placed on a future agenda for discussion.

People are feeding the peacocks in their yards, so they are leaving Dunnell Nature Park, where they are supposed to remain.

CITY MANAGER REPORT

City Manager David Gassaway reported that the Volunteers in Police Service (VIPS) is starting up again.

Anyone interested in applying should contact Ilea Martin at [email protected]. He reminded everyone that the next City Council Study Session would be held on June 13 in Council Chamber, and the topic of discussion is the General Plan. Lastly, he invited the community to the Trucks of the Trade event at Cordelia Library on June 3.

CITY ATTORNEY REPORT

City Attorney David Lim had nothing to report.

CITY CLERK REPORT

City Clerk Karen Rees reported that there were seven seats open on the new Landscape Oversight Committee (one for each district and one seat at-large) and two seats open for Rockville Hills Regional Park Citizens’ Advisory Committee. She also reported that recruitment for the Youth Commission is ongoing.

PRESENTATIONS

1. Proclamation Declaring Pride Month Presented by Councilmember Rick Vaccaro to Solano Pride Center Executive Director Jonathan Cook. Several board members were in attendance and thanked the Council for the recognition.

City Manager Gassaway reported that Item 2 would be continued to the June 20, 2023, Council meeting.

2. Recognition of the 2023 Water Awareness Video Contest 1st Place Winner

PUBLIC COMMENTS

Susan Labrecque reported that her dog ingested methamphetamine from visiting the Allan Witt Dog Park and had to be rushed to a pet emergency hospital.

Jeff Trager spoke about upcoming events at the Downtown Theatre.

Packet Page 58 of 742Attachment 1 Page 2 of 9

George Kennedy invited the community to attend the Solano County Fair, June 15-18. He reported that “Ag Day” is on June 15 and that admission is free.

Deborah Stewart spoke about the parolee home of six sex offenders housed on Lincoln Street.

Bryan Lynch spoke about the Listening Tour for District 2 that he attended on June 3.

Josh Patton spoke about being a transit ambassador.

Alex Lunine spoke about Sustainable Solano.

HOUSING AUTHORITY CONSENT CALENDAR

Vice Mayor Pam Bertani read the following statement: The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

ROLL CALL
On roll call were Commissioners Carr, Panduro, Tonnesen, Vaccaro, and Williams; and Vice Chair Bertani Chair Moy was absent.

3. Resolution HA2023-03 of the Fairfield Housing Authority Approving the Tenant Improvements for the 1525 Webster Street Office Project as Complete

Councilmember Vaccaro made a motion to approve the HA Consent Calendar as presented.

Councilmember Tonnesen seconded the motion. The motion carried unanimously (6-0).

Convened meeting of the Paradise Valley Maintenance and Monitoring District at 7:08 P.M.

PVMMD CONSENT CALENDAR

City Attorney Lim requested Items 4 and 5 be pulled off consent as there were requests to speak.

4. Resolution PVMMD 2023-01 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the District Manager to Execute a Contractor Service Agreement with Apex Grading, Inc.; and

Resolution PVMMD 2023-02 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the District Manager to Execute an OnCall Services Contract with Apex Grading, Inc.; and

Resolution PVMMD 2023-03 of the Paradise Valley Maintenance and Monitoring District Board Authorizing the District Manager to Execute an On-Call Services Contract with Hanford Arc

Theda Peck, Rick Johnson, and a man who identified himself as “Don’t matter” spoke on Items 4 and 5.

Councilmember Tonnesen made a motion to approve Resolutions 2023-01, 2023-02, and 2023-03.

Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

5. Resolution PVMMD 2023-04 of the Paradise Valley Maintenance and Monitoring District Board Granting Preliminary Approval of the Fiscal Year 2023-2024 Budget, Declaring Intention to Order the Levy and Collection of Assessments for Fiscal Year 2023-2024, and Providing Notice of a Public Hearing Thereon for the Paradise Valley Maintenance and Monitoring District Packet Page 59 of 742Attachment 1 Page 3 of 9

Councilmember Vaccaro made a motion to approve the PVMMD Consent Calendar as presented.

Councilmember Panduro seconded the motion. The motion carried unanimously (6-0).

Reconvened meeting of the City Council at 7:19 p.m.

CONSENT CALENDAR

6. Resolution 2023-128 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Restoration Family Counseling for Peer Support and Counseling Services

7. Resolution 2023-129 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Quitclaim Deed Releasing the City’s Interest in Land Located at the Southeast Corner of Heath and Peach Tree Drives (APN: 0034-050-320) Conveyed to the City by Document Recorded as 200800038384, Solano County Records

8. Resolution 2023-130 of the City Council of the City of Fairfield Accepting the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project as Complete

9. Resolution 2023-131 of the City Council of the City of Fairfield Accepting the Landscape Improvements for the Villages at Fairfield Village I – Unit 3 Subdivision as Complete

10. Resolution 2023-132 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 3 to the Agreement Between the City of Fairfield and Innovate Mobility, LLC to Develop, Complete, and Implement a Comprehensive Operational Analysis of FAST Local and Paratransit Services

11. Resolution 2023-133 of the City Council of the City of Fairfield declaring Its Intention to Annex Territory (Woolner Avenue by Solano-Napa Habitat for Humanity) to Community Facilities District No. 2012-2 and Authorizing the Levy of Special Taxes Therein for Annexation No. 64Resolution 2023-134 of the City Council of the City of Fairfield Authorizing Acceptance of Fiscal Year 2022-2023 Low Carbon Transit Operations Program (LCTOP) Grant Allocations from the Greenhouse Gas Reduction Fund for Electric Infrastructure Upgrades at the City’s Corporation Yard

12. Resolution 2023-134 of the City Council of the City of Fairfield authorizing Acceptance of Fiscal Year 2022-2023 Low Carbon Transit Operations Program (LCTOP) Grant Allocations from the Greenhouse Gas Reduction Fund for Electric Infrastructure

13. Resolution 2023-135 of the City Council of the City of Fairfield Approving the FAST Zero Emission Bus (ZEB) Rollout Plan

14. Resolution 2023-136 of the City Council of the City of Fairfield Authorizing the City Manager to Execute an Agreement for Missing Deferred Compensation Payments and Interest Owed to Employees Represented by Fairfield Police Management Association and Revoking Resolution 2023-116 Due to an Administrative Error

15. Resolution 2023-137 of the City Council of the City of Fairfield Rescinding Resolution No. 2023- 52 and Resolution No. 2032-53 Related to the Annexation of Territory to Community Facilities District No. 2018-1 (Train Station Specific Plan) and a Second Amended Rate and Method of Apportionment of Special Taxes and Certain Related Actions in Connection Therewith; and Resolution 2023-138 of the City Council of the City of Fairfield Declaring Intention to Establish City of Fairfield Community Facilities District No. 2023-2 (Train Station Specific Plan II), to Authorize the Levy of a Special Tax Therein, and to Set a Date for the Public Hearing Packet Page 60 of 742Attachment 1 Page 4 of 9

Councilmember Vaccaro made a motion to approve the Consent Calendar.. Councilmember Tonnesen seconded the motion. The motion carried unanimously (6-0).

NEW BUSINESS

16. Minute Action Approving Mayor’s Appointments to the Youth Commission and the Solano Commission for Women and Girls

Councilmember Panduro made a motion to approve the Mayor’s appointments. Councilmember Vaccaro seconded the motion. Councilmember Tonnesen stepped away from the dais and did not vote.

The motion carried (5-0).

City Clerk Rees administered the Oath of Office to Youth Commissioners Javir Chaudhry, Madison McCrea, and Alexa Sevilla. Commissioner Edwina Perez-Santiago for the Solano Commission for Women and Girls was absent due to illness.

PUBLIC HEARINGS

17. Public Works Senior Management Analyst Chris Lewis recommended to Council that it open the Public Hearing to Consider Resolutions 2023-139 through 2023-147 of the City Council of the City of Fairfield Declaring the Results of the Assessment Ballot Proceedings, Approving the Fiscal Year 2023-2024 Engineer’s Reports, Ordering the Formation of the Districts, Confirming the Assessments For Fiscal Year 2023-2024, and Taking Related Actions in Connection with Proposed City of Fairfield Landscaping and Lighting Maintenance District Nos. 2023-1 (Gateway), 2023-3 (Waterman Highlands), 2023-5 (Rancho Solano), 2023-6 (Peppertree), 2023-7 (Rolling Hills), 2023-8 (Kolob Estates), 2023-11 (Paradise Valley), 2023-12 (Downtown Business District), and 2023-13 (North Cordelia).

Vice Mayor Bertani opened the public hearing.

Raymond Klein, James Semien, Bernadette Curry, Sheilah Tucker, Robert Taylor (via Zoom), Bill McCombe, Deborah Russell, and Pat Sivigliano spoke on Item 17.

Vice Mayor Bertani closed the public hearing. City Attorney Lim stated that the votes would occur on June 7, 2023 starting at 9:00 a.m. in the City Council chambers and be open to all members of the public for observation.

THE MEETING WAS CONTINUED AT 8:04 P.M. TO JUNE 7, 2023, AT 6:00 P.M. IN COUNCIL CHAMBERS.

JUNE 7, 2023 - 6:00 p.m.

Mayor Moy opened the meeting at 6 p.m. and stated that for the sake of continuity, Vice Mayor Bertani would conduct the meeting. Mayor Moy was absent from the June 6 meeting as she was flying home from the U.S. Mayors’ Conference in Ohio. She stated that she was well-versed in the LLMD process and had watched last night’s meeting, so she would vote on Item 18.

Councilmember Carr was absent. All other councilmembers were in attendance.

Vice-Mayor Bertani presided over the meeting. Vice-Mayor opened public comment for Item #18. No members of the public asked to speak. Vice-Mayor closed public comment.

NEW BUSINESS – June 7, 2023, 6 p.m.

18. Senior Management Analyst Chris Lewis stated that City Clerk Rees would read the tabulation of Ballots regarding Resolutions 2023-139 Through 2023-147 of the City Council of the City of Fairfield Declaring the Results of the Assessment Ballot Proceedings, Approving the Fiscal Year 2023-2024 Packet Page 61 of 742Attachment 1 Page 5 of 9

Engineer’s Reports, Ordering the Formation of the Districts, Confirming the Assessments For Fiscal Year 2023-2024, and Taking Related Actions in Connection with Proposed City of Fairfield Landscaping and Lighting Maintenance District Nos. 2023-1 (Gateway), 2023-3 (Waterman Highlands), 2023-5 (Rancho Solano), 2023-6 (Peppertree), 2023-7 (Rolling Hills), 2023-8 (Kolob Estates), 2023-11 (Paradise Valley), 2023-12 (Downtown Business District), and 2023-13 (North Cordelia).

City Clerk Rees read that 31 assessment ballots were mailed to the property owners in the Proposed Assessment District No. 2023-1, Gateway, and five of those ballots were received prior to the close of the public hearing. Four ballots representing $27,692.20 of assessments were submitted in support of the levy of the proposed assessments within the Assessment District. One ballot representing $1,088.56 of assessments was submitted in opposition to the levy of the proposed assessments within the Assessment District. District passed.

Mayor Moy made a motion to approve Resolution 2023-139 (LLMD District 2023-1, Gateway).

Councilmember Vaccaro seconded the motion. The motion carried unanimously (6-0).

City Clerk Rees read that 245 assessment ballots were mailed to the property owners in the Proposed Assessment District No. 2023-3, Waterman Highlands, and 116 of those ballots were received prior to the close of the public hearing. Fourteen ballots representing $9,454.71 of assessments were submitted in support of the levy of the proposed assessments within the Assessment District. One-hundred-two (102) ballots representing $68,589.06 of assessments were submitted in opposition to the levy of the proposed assessments within the Assessment District. District failed.

City Clerk Rees read that 1,218 assessment ballots were mailed to the property owners in the Proposed Assessment District No. 2023-5, Rancho Solano, and 603 of those ballots were received prior to the close of the public hearing. Three-hundred-thirty-seven (337) ballots representing $219,752.55 of assessments were submitted in support of the levy of the proposed assessments within the Assessment District. Two-hundred-sixty-two (262) ballots representing $257,050.53 of assessments were submitted in opposition to the levy of the proposed assessments within the Assessment District. District failed.

City Clerk Rees read that 367 assessment ballots were mailed to the property owners in the Proposed Assessment District No. 2023-6, Peppertree, and 113 of those ballots were received prior to the close of the public hearing. Fifty (50) ballots representing $7,266.69 of assessments were submitted in support of the levy of the proposed assessments within the Assessment District. Sixty-three (63) ballots representing $9,731.40 of assessments were submitted in opposition to the levy of the proposed assessments within the Assessment District. District failed.

City Clerk Rees read that 1,052 assessment ballots were mailed to the property owners in the Proposed Assessment District No. 2023-7, Rolling Hills, and 418 of those ballots were received prior to the close of the public hearing. Two-hundred-twenty-three (223) ballots representing $172,545.65 of assessments were submitted in support of the levy of the proposed assessments within the Assessment District. One-hundred-ninety-four (194) ballot representing $258,481.73 of assessments were submitted in opposition to the levy of the proposed assessments within the Assessment District. District failed.

City Clerk Rees read that 130 assessment ballots were mailed to the property owners in the Proposed Assessment District No. 2023-8, Kolob Estates, and 63 of those ballots were received prior to the close of the public hearing. Twenty-one (21) ballots representing $15,841.43 of assessments were submitted in support of the levy of the proposed assessments within the Assessment District. Forty-one (41) ballots representing $30,545.00 of assessments were submitted in opposition to the levy of the proposed assessments within the Assessment District. District failed.

City Clerk Rees read that 1,055 assessment ballots were mailed to the property owners in the Proposed Packet Page 62 of 742Attachment 1 Page 6 of 9

Assessment District No. 2023-11, Paradise Valley, and 374 of those ballots were received prior to the close of the public hearing. One-hundred-eighty-eight (188) ballots representing $76,013.37 of assessments were submitted in support of the levy of the proposed assessments within the Assessment District. One-hundred-eighty-five (185) ballots representing $74,468.82 of assessments were submitted in opposition to the levy of the proposed assessments within the Assessment District. District passed.

Councilmember Vaccaro made a motion to approve Resolution 2023-145 (LLMD District 2023-11, Paradise Valley). Mayor Moy seconded the motion. The motion carried unanimously (6-0).

City Clerk Rees read that 109 assessment ballots were mailed to the property owners in the Proposed Assessment District No. 2023-12, Downtown Business District and 59 (4 invalid) of those ballots were received prior to the close of the public hearing. Three (3) ballots representing $25,707.18 of assessments were submitted in support of the levy of the proposed assessments within the Assessment District. Fifty-two (52) ballots representing $199,433.06 of assessments were submitted in opposition to the levy of the proposed assessments within the Assessment District. District failed.

City Clerk Rees read that 2,494 assessment ballots were mailed to the property owners in the Proposed Assessment District No. 2023-13, North Cordelia, and 779 of those ballots were received prior to the close of the public hearing. Two-hundred-ninety-two (292) ballots representing $96,904.82 of assessments were submitted in support of the levy of the proposed assessments within the Assessment District. Four-hundred-eighty-seven (487) ballots representing $197,279.71 of assessments were submitted in opposition to the levy of the proposed assessments within the Assessment District. District failed.

Packet Page 63 of 742Attachment 1 Page 7 of 9

THE MEETING WAS ADJOURNED AT 6:17 P.M. TO TUESDAY, JUNE 20, 2023, 6:00 P.M., COUNCIL CHAMBER.

____________________________
City Clerk

____________________________
Mayor

Packet Page 64 of 742Attachment 1 Page 8 of 9

Sent Rcvd % Rcvd # Ballots $ Amount %# Ballots $ Amount % 2023-139 2023-1 Gateway 31 5 16%4 27,692.20$ 96.2%1 1,088.56$ 3.8%Adopted 28,780.76$ 2023-140 2023-3 Waterman Highlands 245 116 47%14 9,454.71$ 12.1%102 68,589.06$ 87.9%Majority Protest 78,043.77$ 2023-141 2023-5 Rancho Solano 1218 603 50%337 219,752.55$ 46.1%262 257,050.53$ 53.9%Majority Protest 476,803.08$ 2023-142 2023-6 Peppertree 367 113 31%50 7,266.69$ 42.8%63 9,731.40$ 57.2%Majority Protest 16,998.09$ 2023-143 2023-7 Rolling Hills 1052 418 40%223 172,545.65$ 40.0%194 258,481.73$ 60.0%Majority Protest 431,027.38$ 2023-144 2023-8 Kolob Estates 130 63 48%21 15,841.43$ 34.2%41 30,545.00$ 65.8%Majority Protest 46,386.43$ 2023-145 2023-11 Paradise Valley 1055 374 35%188 76,013.37$ 50.5%185 74,468.82$ 49.5%Adopted 150,482.19$ 2023-146 2023-12 Downtown Business District 109 59 54%3 25,707.18$ 11.4%52 199,433.06$ 88.6%Majority Protest 225,140.24$ 2023-147 2023-13 North Cordelia 2494 779 31%292 96,904.82$ 32.9%487 197,279.71$ 67.1%Majority Protest 294,184.53$ Total $
SupportBallots
ActionRes. #Dist #District
Opposed
Packet Page 65 of 742Attachment 1 Page 9 of 9

CITY OF FAIRFIELD

SPECIAL MEETING

AMENDED STUDY SESSION
TUESDAY, JUNE 13, 2023; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER
Mayor Catherine “Cat” Moy called the meeting to order at 6:00 p.m.

ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Catherine “Cat” Moy. Councilmember Rick Vaccaro was absent.

PUBLIC COMMENTS

There were no public comments.

Mayor Moy requested item 3 to be brought first.

NEW BUSINESS

3. Mayor Moy opened the discussion to City Council regarding the Resolution 2023-148 of the City Council of the City of Fairfield Authorizing the Display of a Flag Commemorating the Juneteenth Holiday on June 19.

After much discussion Vice Mayor Bertani made a motion, and Councilmember Carr seconded the motion to amend the resolution to extend the display of the Juneteenth flag from June 19 –

30. (6-0)

PRESENTATIONS

1. Assistant Public Works Director Michael Hether presented the Water Master Plan Introduction.

Victoria Erickson spoke about outreach to areas outside the City limits and agricultural water sources.

Vice Mayor Bertani requests the City explore expanding outreach outside City limits.

Cliff Howard spoke about the water source for Green Valley and annexations.

2. Interim Director of Community Development Dave Feinstein and consultant Dyett & Bhatia presented on the General Plan - Continued Discussion of Land Use Alternatives.

Monica Brown spoke about potential homes in Nelson Hill, development at the old Walmart, and Suisun Valley.

Packet Page 66 of 742Attachment 2 Page 1 of 3

Chris Angle would like to leave Suisun Valley the way it is.

Andrew Shaifer spoke about not developing Suisun Valley.

Winona Victory spoke about planning guidance for farmers, California Department of Conservation grants, and restoring the fields near Rockville Park.

Joe Green-Heffern spoke about North Cordelia, Suisun Valley, and the need for more grocery stores in Cordelia.

Jim Leland spoke about the City looking into creating more hotels and restaurants outside of Suisun Valley to support tourism.

Wanda Williams spoke about not annexing Suisun Valley.

Dwayne Kromm spoke about Suisun Valley being a well-renowned wine industry.

Jim Dekloe spoke about not developing in Suisun Valley.

Lisa Howard asked what the City is studying, the purpose of spending tax dollars on this study, and what is being accomplished.

Robin Cox spoke about public health, the placement of homes near the freeways, and using locally grown food to support local businesses.

Marilyn Farley spoke about not having a staff report and understanding all the information presented in the presentation.

Jose McNeil spoke about following the Suisun Valley plan and how agricultural soil is rare.

Monica Panly spoke about the tourism aspect of Suisun Valley.

Bonnie Hamilton spoke about preserving Suisun Valley, clean soil, transportation, walkable communities, and clean energy.

John Takeuchi spoke about not developing in the purple section highlighted in the presentation and leaving Suisun Valley to the folks there.

Councilmember Tonnesen recommended studying areas 1, 2, 3, and 4, not including the purple and blue boundary.

Mayor Moy reminded her fellow Councilmembers that there is no rush to make a major decision tonight. She reminded the council to take as much time as needed and ask questions.

City Manager Gassaway asked City Council what the City’s role in supporting agrotourism in Suisun Valley for wine tourism is.

Vice Mayor Bertani would like the City and the County to update the Strategic Plan for Suisun Valley.

Packet Page 67 of 742Attachment 2 Page 2 of 3

Councilmember Carr asked if there was any other land to be used for wine production from Suisun Valley, and Mr. Gassaway stated that site 3 would be the best area for food and beverage production in Suisun Valley.

Councilmember Panduro agrees that the City needs to work with Solano County.

Councilmember Panduro asked for whom Suisun Valley was built and whom it benefited.

Councilmember Williams agrees that Suisun Valley is very special and that the City should be supportive of the County and the vintners. She asked about the potential development of homes at Nelson Hill, and David Feinstein responded that the council needs to provide staff with direction to proceed with the study. If those homes were developed, there would be enough residents to add more grocery stores to the Cordelia area.

Mayor Moy stated that the council would not annex land or develop homes in Suisun Valley.

She requested that the City form a Suisun Valley Committee. Mayor Moy added that the City would not deviate from the Suisun Valley Strategic Plan. She agrees with her fellow councilmembers to partner with the County. Mayor Moy agrees with Councilmember Tonnesen to study sites 1, 2, 3, and 4.

On the Neighborhood Commercial Discussion slide, Councilmember Williams stated that site 3 would be a great area to add more commercial development, such as a grocery store. Mayor Moy recommended looking into placing a park at site 4.

Councilmember Williams requested more advance notice of the meeting and meeting materials, and Vice Mayor Bertani requested a staff report.

The meeting was adjourned at 8:58 p.m.

____________________________
City Clerk

____________________________
Mayor

Packet Page 68 of 742Attachment 2 Page 3 of 3

CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

REGULAR CONCURRENT MEETING
TUESDAY, JUNE 20, 2023; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, and K.

Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy.

INVOCATION

Worship Pastor, Anne Choy of Community United Methodist Church (CUMC), gave an invocation. Mayor Moy presented her with a certificate of appreciation and a key to the City of Fairfield, as Pastor Choy is retiring at the end of June. She thanked her for her faithful service to the community and CUMC.

PLEDGE OF ALLEGIANCE

Vice Mayor Bertani led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Carr attended the groundbreaking of the Pacific Flyway Center and commented on what a gem this project is for the City of Fairfield. He also attended the 2nd Annual Juneteenth celebration and said seeing so many vendors there was great .

Vice Mayor Bertani also attended the Pacific Flyway Center event and stated it would be a major visitor destination, like the Monterey Bay Aquarium. She wished everyone a Happy Juneteenth and stated that Opal Lee is the “Godmother of Juneteenth,” who worked tirelessly to obtain 1.5 million signatures on a petition to make Juneteenth a national holiday. President Joe Biden signed the bill declaring it a national holiday in 2021. Ms. Lee is a retired American teacher and counselor who continues activism until she is 96. Vice Mayor Bertani said that even though oppression is still present against people of color in our country, celebrating Juneteenth nationally is a step in the right direction. Lastly, Vice Mayor Bertani shared that she was honored to be presenting the Juneteenth proclamation this evening.

Councilmember Panduro reported that the North Texas Street Business Association (NTSBA) would hold a homeless business watch meeting on June 21 at noon at the Fairfield-Suisun Chamber of Commerce. Fairfield Police Homeless Intervention Team will attend the meeting to answer business owners’ questions regarding homelessness issues. The meeting will also be available on Zoom. She reported coordinating a community cleanup event for July 15 in District 5 in coordination with NTSBA, and partnering with Republic Services, which will provide dumpsters. Next, she reported she and Councilmember Tonnesen attended the Music in Time concert and luncheon at the Adult Recreation Center and stated they had a great time. She thanked the Parks & Rec staff for their efforts. Lastly, she said she will be modeling at a fashion show at the Jelly Belly Factory as a fundraiser for Safe Quest Solano, a non-profit for domestic violence victims, on June 24.

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Councilmember Vaccaro commented that he was happy to see the Chamber full – it means people care about what is happening in our city. He shared that he was so pleased that the Pacific Flyway Center project finally broke ground. It’s been a long time coming, from its inception to now, as he and the senior members of the City Council can attest to. He stated that Juneteenth is a special holiday and that it’s about time it was made a national holiday. He shared Vice Mayor Bertani’s comments about oppression and how it continues today, and we need to keep fighting against it.

Councilmember Tonnesen passed on giving a report as he stated his colleagues had covered everything he attended.

Councilmember Williams was happy to report she attended a Juneteenth event at Travis Air Force Base and gave a keynote address. She reported that she and a few colleagues attended the Solano County Fair opening night, which was a wonderful event. She gave a shout-out to all of the dads for Father’s Day and congratulated all graduates who have had ceremonies this month. She gave a special shout- out to Jacob Francisco, who recently graduated from UC Davis. Jacob is a former Youth Commissioner.

Mayor Moy reported that Fairfield voters passed Measure T by a 2-to-1 margin in 2016, extending their city limits to include the Pacific Flyway Center project site and allowing the city to provide water, sewer, and other utilities. She said it would be a premier educational center with plenty of parking to accommodate school and tour buses. It will also serve as an interactive celebration of the wetlands we love, including a beautiful marsh with walkways that will make it accessible to all. Mayor Moy stated it was her first golden shovel event as mayor to help break ground on the exciting project. Lastly, she reported that the Council would vote on widening the Red Top Road project later that evening.

CITY MANAGER REPORT

City Manager David Gassaway reported that technical difficulties were occurring and that Channel 26 would not be broadcasting the Council meeting, but that it was available on YouTube. Channel 26 will broadcast the meeting later. Lastly, he congratulated Director of Information Technology Savita Chaudhary, who has been named the new Assistant City Manager. She will continue to run the IT Department, also.

CITY ATTORNEY REPORT

City Attorney Brandi Robinson had nothing to report.

CITY CLERK REPORT

City Clerk Karen Rees reported seats open on the new Landscaping Oversight Committee, Rockville Hills Regional Park Advisory Committee, and the Youth Commission.

PRESENTATIONS

1. Public Works Senior Management Analyst Nigel Browne recognized the 2023 Water Awareness Video Contest 1st Place Winner, Sachi Bansal, for her video entitled “The Water Detective.”

2. Fairfield Police Department’s Recognition of journalist Kimberly Fu for 24 Years of Service to the community by Police Chief Dan Marshall.

3. Proclamation declaring Juneteenth National Independence Day presented by Vice Mayor Pam Bertani to President of the Solano Black Chamber of Commerce Tamuri Richardson.

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PUBLIC COMMENTS

Jeff Trager spoke about upcoming events at the Downtown Theatre.

Alicia Minyen spoke about the development of One Lake. She asked that her written statements be included in the record. Mayor Moy said she would discuss the issues that Ms. Minyen brought up with the city manager and city attorney.

Sherwin Harris asked that people not feed the peacocks visiting Orchard Street or other areas. They are creating a mess and damaging property and cars. Vice Mayor Bertani shared that she is aware of the problem, that the peacocks belong at Dunnell Nature Center, and that no one should feed them.

Sachi Bansal and Lili S. invited the community to attend the Fairfield Air Quality Roundtable on June 22, 6-7:30 p.m., at the Adult Recreation Center.

Rochelle C. spoke about concrete work at the East Tabor and Dover intersection that has caused a hazard for cars and pedestrians. She asked that Public Works look into it.

Convened a joint meeting of the City Council and Housing Authority at 7:01 p.m.

City Clerk Rees read the following statement: The holding of a joint meeting of the City Council and Housing Authority entitles the Councilmembers to receive additional compensation of $35 for attending this joint meeting.

ROLL CALL

On roll call were Commissioners Carr, Panduro, Tonnesen, Vaccaro, and Williams; Vice Chair Bertani, and Chair Moy.

JOINT PUBLIC HEARING CITY COUNCIL AND HOUSING AUTHORITY

4. Director of Finance John Furtado recommended that Council open the Joint Public Hearing of the City Council of the City of Fairfield and Housing Authority Adopting Resolutions 2023-149 Through 2023-154 and HA2023-04 Approving the Fiscal Year 2023-24 and 2024-25 Budget and Financial Plan .

Alicia Minyen and Maria Figueroa spoke on Item 4.

Mayor Moy made a motion to approve Resolutions 2023 -149 through 2023-154, and HA2023-04.

Councilmember Carr seconded the motion. The motion carried unanimously (7-0).

Reconvened meeting of the City Council at 7:47 p.m.

Mayor Moy requested that Item 18 be heard first before the Consent Calendar.

NEW BUSINESS

18. Director of Public Works Kaushal opened a discussion on Markeley Lane Extension to Peabody Road.

Maria Figueroa, Alicia Minyen, Matt Bidou, Will Wade, Diana Gonzalez, Elijah Dillard, Joe Gonzalez, Rich Burke, and Omar Flores spoke on Item 18.

After a lengthy discussion, City Council asked staff to return with more information and various funding Packet Page 71 of 742Attachment 3 Page 3 of 6

options at the next Council meeting on July 18, 2023. No formal action was taken .

Mayor Moy recessed the meeting at 8:50 p.m. for ten minutes. The Council meeting was reconvened at 9:00 p.m.

CONSENT CALENDAR

5. Approval of Meeting Minutes from May 2023

Councilmember Williams asked for Item 6 to be pulled for clarification from staff. Director of Public Works Paul Kaushal answered her questions.

6. Resolution 2023-155 of the City Council of the City of Fairfield Authorizing Execution of the Improvement Agreement between the City of Fairfield and Albert D. Seeno Construction Company for the Red Top Road Widening Improvements

Councilmember Williams made a motion to approve Resolution 2023-155. Mayor Moy seconded the motion. The motion carried unanimously (7-0).

7. Resolution 2023-156 of the City Council of the City of Fairfield Accepting the North Texas Street Water Main Replacement and Overlay East Travis Boulevard to Air Base Parkway Project as Complete

8. Resolution 2023-157 of the City Council of the City of Fairfield Incorporating a List of Projects Funded by Senate Bill 1: The Road Repair and Accountability Act of 2017 for Fiscal Year 2023- 2024

9. Resolution 2023-158 of the City Council of the City of Fairfield Suspending Competitive Bidding and Authorizing a Contract with Landscape Structures for the Purchase of a New Play Structure at Allan Witt Community Park – Phase 3 All Inclusive Playground; and

Resolution 2023-159 of the City Council of the City of Fairfield Suspending Competitive Bidding and Authorizing a Contract with Public Restroom Company for the Purchase of a New Restroom Structure at Allan Witt Community Park – Phase 3 All Inclusive Playground

10. Resolution 2023-160 of the City Council of the City of Fairfield Suspending Competitive Bidding and Authorizing the City Manager to Purchase One Portable Genset with Electric Vehicle (EV) Charger for FAST Battery Electric Buses and Authorizing an Update to the Fiscal Year 2023- 2024 Budget

11. Resolution 2023-161 of the City Council of the City of Fairfield Approving and Authorizing the Execution of the Grazing License between the City of Fairfield and Leland F. Hazeltine for the Grazing of Approximately 1,285 Acres in Rockville Hills Regional Park and the Rolling Hills and Serpas Ranch Open Spaces

12. Resolution 2023-162 of the City Council of the City of Fairfield Approving a Five-Year Joint Use Agreement Between Fairfield-Suisun Unified School District and City of Fairfield

13. Resolution 2023-163 of the City Council of the City of Fairfield Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Canon Station Planning Area 5 – Neighborhood O Subdivision

14. Resolution 2023-164 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Five-Year Software Agreement with Flock Safety for License Plate Reading Products

15. Resolution 2023-165 of the City Council of the City of Fairfield Approving an Amendment to Packet Page 72 of 742Attachment 3 Page 4 of 6

Resolution 99-302 Revising the Fairfield Golf Advisory Board

Mayor Moy asked that Item 15 be pulled for discussion. Assistant to the City Manager Anna Guiles, Homeless Services Management Analyst April Cobb, and City Manager Gassaway answered questions.

16. Resolution 2023-166 of the City Council of the City of Fairfield Authorizing the City Manager to Execute and Extend the Terms of Two Current Memorandums of Understanding Between the City of Fairfield and SHELTER Solano, Inc. for the Provision of Emergency Shelter Beds

Councilmember Vaccaro made a motion to approve Resolution 2023-166. Councilmember Tonnesen seconded the motion. The motion carried 6-0, with Mayor Moy voting no.

17. Resolution 2023-167 of the City Council of the City of Fairfield Authorizing the City Manager to Execute an Agreement to Correct Errors on In Lieu Holiday Accrual Rates for Affected Employees Represented by the Fairfield Employees' Association (FEA)

Councilmember Panduro made a motion to approve the Consent Calendar. Vice Mayor Bertani seconded the motion. The motion carried unanimously (7-0).

NEW BUSINESS

Mayor Moy recessed the meeting for ten minutes.

19. Public Works Senior Management Analyst Chris Lewis recommended to Council that it approve Resolutions 2023-168 Through 2023-176 of the City Council of the City of Fairfield Granting Preliminary Approval of Fiscal Year 2023-2024 Engineer’s Reports, Declaring Intention to Order the Levy and Collection of Assessments, and Providing Notice of a Public Hearing for Landscaping and Lighting Maintenance Districts No. 1 – Gateway, No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 11 – Paradise Valley North, No. 12 – Downtown Business District, and No. 13 – North Cordelia

Councilmember Tonnesen made a motion to approve Resolutions 2023-168 through 2023-176.

Councilmember Carr seconded the motion. The motion carried unanimously (7 -0).

Councilmember Vaccaro recused himself and left the dais as he lives in the district.

PUBLIC HEARINGS

20. Public Works Senior Management Analyst Chris Lewis recommended to Council that it open the Public Hearing; and approve Resolution 2023-177 of the City Council of the City of Fairfield Approving the Fiscal Year 2023- 2024 Supplement to the Engineer's Report, Confirming the Boundaries and Assessment and Ordering the Levy and Collection of Assessments for the Smith Ranch Assessment District.

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Councilmember Tonnesen made a motion to approve Resolution 2023-177. Councilmember Carr seconded the motion. The motion carried 6-0 with Councilmember Vaccaro abstaining.

21. Public Works Senior Management Analyst Chris Lewis recommended to Council that it open the Public Hearing; and approve Resolutions 2023-178 Through 2023-184 of the City Council of the City of Fairfield Approving the Fiscal Year 20232024 Engineer’s Reports, Confirming the Fiscal Year 20232024 Packet Page 73 of 742Attachment 3 Page 5 of 6

Diagrams and Assessments, and Ordering the Fiscal Year 2023-2024 Improvements for Landscaping and Lighting Maintenance Districts No. 10 – Southbrook, No. 14 – Woodlake, No. 15 – Gold Ridge, No. 16 – Creekside at Cordelia, No. 17 – Chadbourne-Beck-Cordelia, No. 18 – Gold Ridge Park, and No. 19 – Corporate Commons.

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Councilmember Carr made a motion to approve Resolutions 2023 -178 through 2023-184.

Councilmember Tonnesen seconded the motion. The motion carried un animously (7-0).

City Council and staff sang Happy Birthday to Councilmember Vaccaro.

ADJOURNED MEETING IN MEMORY OF FAIRFIELD EMPLOYEE, TRANSPORTATION MANAGER AMBER VILLAREAL, WHO DIED UNEXPECTEDLY ON MAY 28, 2023, AT 9:26 P.M. TO TUESDAY, JULY 18, 2023, 6:00 P.M., COUNCIL CHAMBER.

____________________________
City Clerk

__________________________
Mayor
Packet Page 74 of 742Attachment 3 Page 6 of 6

Agenda Item No: 7.

AGENDA REPORT
DATE:July 18, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Minute Action Approving Mayor’s Appointment for the 2023 League of California Cities Voting Delegate and Alternate
RECOMMENDED ACTION
Approve mayor's appointment recommendation.

STATEMENT OF ISSUE
The City Council is asked to approve the mayor’s recommendation of the voting delegate for the League of California Cities Annual Conference.

DISCUSSION
Each year, the League of California Cities (Cal Cities) convenes a memberdriven General Assembly to vote on policy resolutions that impact local control. These policies serve as the foundation that guides cities in overall decisionmaking and help shape legislative priorities for Cal Cities. This year’s General Assembly will take place on September 22, 2023, in Sacramento as part of the annual Cal Cities Conference.

A voting delegate must be a councilappointed city official – elected or appointed – who represents their city at the General assembly. The mayor has made a recommendation for Councilmember K.

Patrice Williams to serve as the voting delegate with Councilmember Doriss Panduro as the alternate.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The Council may choose to discuss other alternative appointments for the voting delegate and alternate.

Packet Page 75 of 742

Agenda Item No: 7.AGENDA REPORTDATE:July 18, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Minute Action Approving Mayor’s Appointment for the 2023 League of California CitiesVoting Delegate and AlternateRECOMMENDED ACTIONApprove mayor's appointment recommendation.STATEMENT OF ISSUEThe City Council is asked to approve the mayor’s recommendation of the voting delegate for theLeague of California Cities Annual Conference.DISCUSSIONEach year, the League of California Cities (Cal Cities) convenes a memberdriven General Assembly tovote on policy resolutions that impact local control. These policies serve as the foundation that guidescities in overall decisionmaking and help shape legislative priorities for Cal Cities. This year’s GeneralAssembly will take place on September 22, 2023, in Sacramento as part of the annual Cal CitiesConference.A voting delegate must be a councilappointed city official – elected or appointed – who representstheir city at the General assembly. The mayor has made a recommendation for Councilmember K.Patrice Williams to serve as the voting delegate with Councilmember Doriss Panduro as the alternate.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTION The Council may choose to discuss other alternative appointments for the voting delegate and alternate.

STAFF CONTACT
Anna Guiles, Assistant to the City Manager
(707) 4287399
[email protected]
COORDINATED WITH
ATTACHMENTS:

Description
Cal Cities Designation of Voting Delegates and Alternates REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 7/10/2023 10:53 AM
Beavers, Esther Approved 7/10/2023 10:54 AM
Packet Page 76 of 742

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.

New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre- conference communications with voting delegates.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.

Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Council Action Advised by August 28, 2023
Packet Page 77 of 742Attachment 1 Page 1 of 5

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:

Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly

Packet Page 78 of 742Attachment 1 Page 2 of 5

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

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CITY: ________________________________________
2023 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.

Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _______________________________
Email: ______________________________

3. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _____________________________

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).

Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature)
Please complete and email this form to [email protected] by Monday, August 28, 2023.

City of Fairfield, CA
K. Patrice Williams [email protected]
Councilmember
Doriss Panduro
Councilmember
[email protected]
Catherine Moy
Packet Page 80 of 742Attachment 1 Page 4 of 5

Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.

The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.

Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.

Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.

Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.

Potential Cal Cities bylaws amendments are also
considered at this meeting.

Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.

General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.

What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

Packet Page 81 of 742Attachment 1 Page 5 of 5

Agenda Item No: 8.

AGENDA REPORT
DATE:July 18, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023185 of the City Council of the City of Fairfield Approving the Response to the 20222023 Solano County Civil Grand Jury Report Entitled, “Oversight of Fairfield Measure P”
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The subject Solano County Civil Grand Jury Report was issued on May 4, 2023, and requires a response by the City of Fairfield no later than Wednesday, August 2, 2023. A written response, to be signed by the city manager, is attached.

DISCUSSION
The Solano County Civil Grand Jury investigated the value of the oversight committee with respect to Fairfield’s Measure P (the Fairfield Taxpayer Committee). The Grand Jury has compiled and presented its findings and recommendations and sent a copy of the report to the City of Fairfield. Per Penal Code Section 933, the City is obligated to respond to the findings and recommendations. A copy of the City’s responses are attached.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Should the council have questions, staff can provide additional clarification. However, a response to the Grand Jury must be received no later than August 2, 2023.

STAFF CONTACT
Packet Page 82 of 742

Agenda Item No: 8.AGENDA REPORTDATE:July 18, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023185 of the City Council of the City of Fairfield Approving the Responseto the 20222023 Solano County Civil Grand Jury Report Entitled, “Oversight of FairfieldMeasure P”RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe subject Solano County Civil Grand Jury Report was issued on May 4, 2023, and requires aresponse by the City of Fairfield no later than Wednesday, August 2, 2023. A written response, to besigned by the city manager, is attached.DISCUSSIONThe Solano County Civil Grand Jury investigated the value of the oversight committee with respect toFairfield’s Measure P (the Fairfield Taxpayer Committee). The Grand Jury has compiled and presentedits findings and recommendations and sent a copy of the report to the City of Fairfield. Per Penal CodeSection 933, the City is obligated to respond to the findings and recommendations. A copy of the City’sresponses are attached.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONShould the council have questions, staff can provide additional clarification. However, a response to theGrand Jury must be received no later than August 2, 2023.

STAFF CONTACT
John Furtado, Director of Finance
(707) 4287629
[email protected]
COORDINATED WITH
City Attorney's Office, City Manager's Office, Finance Department ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Grand Jury Response Letter
Attachment 3: Solano County Grand Jury Moy Letter Dated May 1, 2023 Attachment 4: Solano County Grand Jury Rees Letter Dated May 1, 2023 Attachment 5: Oversight of Fairfield’s Measure P Solano County Civil Grand Jury 20222023 Attachment 6: Measure P Expenses for Fiscal Year 20212022 Attachment 7: Solano County Grand Jury Response Letter Dated July 21, 2020 REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 6/29/2023 2:34 PM
Packet Page 83 of 742

CITY OF FAIRFIELD

RESOLUTION NO. 2023-185

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE RESPONSE TO THE 2022-2023 SOLANO COUNTY GRAND JURY REPORT ENTITLED, “OVERSIGHT OF FAIRFIELD MEASURE P”

WHEREAS, the Solano County Grand Jury has issued a report for 2022-2023 entitled, “Oversight of Fairfield Measure P;” and

WHEREAS, the Solano County Grand Jury has presented Findings and Recommendations in its report and has required the City of Fairfield to respond; and

WHEREAS, under the California Penal Code, the City of Fairfield is obligated to respond to the Findings and Recommendations of the Grand Jury within 90 days; and

WHEREAS, a proposed response to the Findings and Recommendations of the Grand Jury Investigation has been developed.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The attached response to the 2022-2023 Grand Jury report entitled, “Oversight of Fairfield Measure P” is hereby approved for transmittal to Judge Wendy G. Getty.

PASSED AND ADOPTED this 18th day of July, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS

NOES: COUNCILMEMBERS: ____________________________________________

ABSENT: COUNCILMEMBERS: ____________________________________________

ABSTAIN: COUNCILMEMBERS: ____________________________________________

_________________________________________
MAYOR

ATTEST:

___________________________

CITY CLERK
Packet Page 84 of 742Attachment 1 Page 1 of 1

CITY MANAGER’S OFFICE

July 18, 2023

Cheryl Clower
Administrative Assistant to the Grand Jury SENT VIA EMAIL [email protected]

RE: 2022-2023 Grand Jury Report Entitled: Oversight of Fairfield's Measure P

Dear Ms. Clower:

This letter is in response to the Grand Jury request dated May 1, 2023, regarding the value of the oversight committee with respect to Fairfield’s Measure P. The Grand Jury’s Findings and Recommendations are listed below, along with the City’s response:

FINDING 1 – Fairfield did not comply with its own commitment in its Response to the 2019-20 Grand Jury investigative report to track the use of Measure P revenues.

RECOMMENDATION 1 – The City should immediately begin tracking all funds received pursuant to Measure P and begin reporting on the expenditure of those funds. The City should also immediately begin making information available to the Oversight Committee as to how the Measure P funds are being spent.

RESPONSE 1 – This recommendation has been complied with. The November 2022 Annual Report of the Measure P committee, presented to the City Council, shows the tracking of expenses and is available on the City’s website (copy of report attached).

FINDING 2 – The Oversight Committee is not currently an advisory committee and as such is not allowed to advise, or make recommendations to, the Fairfield City Council on the use of Measure P funds.

RECOMMENDATION 2 – The Oversight Committee should be a real oversight committee and be allowed to make recommendations to the City Council with respect to the use of Measure P funds. Such changes to the process would result in more work and more focused work on the part o f the members of the Oversight Committee.

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Letter to Cheryl Clower
Re: Grand Jury Letter Dated May 1, 2023 – Measure P Oversight Committee

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RESPONSE 2 – The Civil Grand Jury's Recommendation 2, that the Measure P Oversight Committee should advise on how Measure P funds are expended, goes well beyond the requirements as authorized by voters: "...to review the expenditures of revenues collected pursuant to this ordinance" [emphasis added].

Such an advisory role would counter the efficient and effective operations of the City of Fairfield. It is the job of the City Council, duly elected by the voters of Fairfield, to determine how best to expend revenues to deliver basic services to residents.

FINDING 3 – The Oversight Committee, whose members are uncompensated, reviews and analyzes a great deal of financial information, meets four times each year, and is required to report to the Fairfield City Council on the use of Measure P funds. A great deal of time must be devoted to these efforts, and even more time would be required were the City to adopt Recommendation 2, above.

RECOMMENDATION 3A – The number of standard Oversight Committee meetings should be no less than six each year.

RECOMMENDATION 3B – Oversight Committee members should receive an appropriate stipend per meeting attended plus reimbursement of mileage at the legal rate.

RESPONSE 3A & 3B – The Civil Grand Jury's Recommendations 3A and 3B are arbitrary and capricious. The City of Fairfield disagrees.

FINDING 4 – To date, the Oversight Committee’s only interaction with the City Council has been to sporadically prepare an annual report and present it to the City Council each year before the completion of the annual audit related to Measure P. The report has not been prepared every year and has been prepared at different times in different years.

RECOMMENDATION 4A – The Oversight Committee should prepare an annual report following the City’s fiscal year-end and it should be prepared and presented to the City Council before the end of each calendar year.

RECOMMENDATION 4B – The Oversight Committee should prepare an additional report after receipt and review of the annual third-party audit of Measure P funds and any additional reports it deems necessary or advisable.

RESPONSE 4A – The City refers to our letter dated July 21, 2020 (copy attached), in response to the Grand Jury’s report on the same matter in response to recommendation #2. The city agreed to provide the Measure P committee with actual numbers for the fiscal year after the closing of accounting books. The committee has consistently issued the report in the month of November for the past 3 years.

RESPONSE 4B – During their February quarterly meeting, the Measure P committee reviews the annual third-party audit of the Measure P funds. In light of the auditors issuing a positive compliance report, the Packet Page 86 of 742Attachment 2 Page 2 of 4

Letter to Cheryl Clower
Re: Grand Jury Letter Dated May 1, 2023 – Measure P Oversight Committee

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Committee has not found it warranted to issue any new report as it would be the same numbers presented on an actual basis in their November report.

FINDING 5 – Other than a sporadically issued annual report, the Oversight Committee has no real contact with the City Council or the ability to bring concerns it might have with respect to the use of Measure P funds to the City Council.

RECOMMENDATION 5 – The Oversight Committee should be scheduled on the City Council agenda no less than twice each year and the Committee should be allowed, if not encouraged, to request to be on the City Council agenda additional times as the Committee deems necessary.

RESPONSE 5 – As we have noted in finding number 4, the Measure P committee has not prepared these reports sporadically. Still, it has consistently issued its report in November for the past 3 years. The Committee and its members have full access to the City Council and are free and encouraged to request agenda items to be placed before the City Council. To date, the committee has not deemed it necessary to do so.

FINDING 6 – When the Oversight Committee has prepared an annual report, it has not uniformly been posted on the City’s website. Moreover, historical annual reports have not been consistently made available on the City's website.

RECOMMENDATION 6 – The Oversight Committee annual report should consistently be released publicly and posted on the City of Fairfield’s website shortly after it is presented to the City Council. All such annual reports should remain available indefinitely on the City’s website.

RESPONSE 6 – The City of Fairfield has all Measure P reports posted to the website, and in our official records archive, since 2019. They are posted as soon as the council has reviewed them. The reports are available here: https://www.fairfield.ca.gov/government/city-commissions-and-committees/measure-p- oversight-committee

COMMENTS – At one point, one member of the Oversight Committee was a minor. That Commissioner was also a member of the City’s Youth Commission. There is no requirement that a minor hold one of the seats on the Oversight Committee.

RESPONSE TO COMMENT – The City shall consider appointing a minor to the Oversight Committee should an opening on the Committee arise.

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Letter to Cheryl Clower
Re: Grand Jury Letter Dated May 1, 2023 – Measure P Oversight Committee

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Please let me know if you have any further questions regarding this response.

Respectfully,

DAVID GASSAWAY
City of Fairfield, City Manager

DG/ewb

ATTACHMENTS

1. Solano County Grand Jury Letters Dated May 1, 2023

2. Oversight of Fairfield’s Measure P Solano County Civil Grand Jury 2022-2023

3. Measure P Expenses for Fiscal Year 2021-2022

4. Solano County Grand Jury Response Letter Dated July 21, 2020 Packet Page 88 of 742Attachment 2 Page 4 of 4

May 1, 2023

Sent via email

Catherine Moy, Mayor
City of Fairfield
1000 Webster Street
Fairfield, CA 94533

RE: 2022-2023 Grand Jury Report Entitled: Oversight of Fairfield’s Measure P

Enclosed please find a copy of the above named report by the 2022-2023 Solano County Grand Jury. This report is provided to you in advance of public release as provided for in Penal Code §933.05(f). Please note that Penal Code §933.05(f) specifically prohibits any disclosure of the contents of this report by a pubic agency, its departments, officers or governing body prior to its release to the public, which will occur on Thursday, May 4, 2023.

You are required to respond in writing to the Presiding Judge and to provide an electronic copy in pdf form to the Grand Jury regarding the Findings and Recommendations contained in the report pursuant to Penal Code §933.05. This section of the Penal Code is very specific as to the format of the responses. The Penal Code §933 (c) is also specific about the deadline for responses. You are required to submit your response to the Grand Jury by Wednesday, August 2, 2023 on signed letterhead. Each final report, together with the required responses will be filed with the clerk of the court and forwarded to the State Archivist for retention in perpetuity §933 (b). If no response is received from the agencies or elected officials a notation will be included on the filed report.

The electronic copy should be sent to the Grand Jury office at [email protected].

Responses are public records. Should you have any questions, please contact Cheryl Clower, Administrative Assistant to the Grand Jury at (707) 435-2575.

Sincerely,
Carl DuBois, Foreperson
2022-2023 Solano County Civil Grand Jury

CWD/cdc
Packet Page 89 of 742Attachment 3 Page 1 of 1

May 1, 2023

Sent via email

Karen Rees, Clerk
City of Fairfield
1000 Webster Street
Fairfield, CA 94533

RE: 2022-2023 Grand Jury Report Entitled: Oversight of Fairfield’s Measure P

The electronic copy should be sent to the Grand Jury office at [email protected].

Responses are public records. Should you have any questions, please contact Cheryl Clower, Administrative Assistant to the Grand Jury at (707) 435-2575.

Sincerely,
Carl DuBois, Foreperson
2022-2023 Solano County Civil Grand Jury

CWD/cdc
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2022-2023

OVERSIGHT OF FAIRFIELD’S MEASURE P

May 4, 2023
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Oversight of Fairfield’s Measure P
Solano County Civil Grand Jury 2022-2023

I. SUMMARY

Measure P is a transactions and use tax (also known as a sales tax) of 1% on purchases in the City of Fairfield. This investigation and report are a follow-up to a 2019-2020 Solano County Civil Grand Jury report concerning oversight of Fairfield’s use of Measure P funds. The investigation was undertaken with the knowledge that, in 2022, the voters of the City of Vallejo passed that City’s own Measure P, a 7/8 cent transaction and use tax very similar to Fairfield’s Measure P.

The 2022-2023 Solano County Civil Grand Jury investigated the value of the oversight committee with respect to Fairfield’s Measure P (the Fairfield Taxpayer Committee, hereinafter referred to as the “Oversight Committee”). Among the issues examined was the Oversight Committee’s access to information relating to the collection and use of Measure P funds as well as the Committee’s ability to have input in Fairfield City Council decisions about the City’s use of Measure P funds.

II. INTRODUCTION

Fairfield voters extended Measure P in 2016 for an additional fifteen years, recognizing the importance of the revenue generated by this source. This extension included continuation of the Oversight Committee.

The Oversight Committee is supposed to monitor the revenue collected pursuant to Measure P and to report on the use of those funds. It is designed to “ensure transparency and oversight of the revenue generated by Measure P.” Specifically, the Oversight Committee is charged with reviewing the annual independent audit of Measure P as well as other City financial reports “necessary to advise the City Council.”

In the fiscal year ending June 30, 2022, Measure P funds collected were $25,896,770 (approximately 21.21% of Fairfield’s total general fund in 2021-22). The Oversight Committee is charged with the responsibility to confirm that the funds collected are spent in accordance with the issues outlined in the original ballot presentations.

The purpose of investigations by the Civil Grand Jury is to identify the actions of governing agencies in the County and determine if those agencies are performing in a beneficial manner for the citizens of Solano County. In an investigative report of the 2019-20 Solano County Civil Grand Jury concerning the Measure P tax oversight process, several issues required attention.

The 2022-23 Civil Grand Jury determined to do a follow-up examination of the topic.

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III. METHODOLOGY

Interviews
• City of Fairfield elected official
• City of Fairfield staff members
• Measure P Fairfield Taxpayers Committee members

Review
• Texts of 2012 and 2016 Measure P ballot measures
• 2019-2020 Solano County Civil Grand Jury Investigative Report entitled “Fairfield Measure P” and Response of the City of Fairfield
• Documents and data provided by City of Fairfield staff • City of Fairfield Ordinance Nos. 2012-20 and 2016-18 and Resolution Nos. 2013-31 and 2017-235
• Measure P Fairfield Taxpayers Committee annual reports produced in 2019, 2020, 2021, and 2022 (all of these reports, except the report for 2022, were uploaded to the City’s website on September 28, 2022, after the commencement of this investigation) • Measure P Oversight Committee Brochures for 2019, 2020, 2021, and 2022 (all of these brochures were uploaded to the City’s website on November 17, 2022, after the commencement of this investigation)
• Measure P Oversight Committee Meeting Minutes for 2019, 2020, 2021, and 2022. • Measure P Oversight Committee Meeting Agendas for 2019-2022 • Eide Bailly Independent Auditor’s Report on Compliance with Ordinance 2012‐20 (Measure P Transactions and Use Tax) dated December 15, 2022, December 2, 2021, December 3, 2020, and December 2, 2019
• City of Fairfield Mid-Cycle Budget Updates for FYs 2021-22 and 2022-23, 2019-20 and 2020-21, 2017-18 and 2018-19, and 2015-16 and 2016-17
• City of Fairfield Budgets for FYs 2021-22 and 2022-23, 2019-20 and 2020-21, 2018- 19, 2015-16 and 2016-17, and 2014-15
• City of Fairfield Annual Comprehensive Financial Reports for FY 2021-22, 2020-21, 2019-20, 2018-19, 2017-18, 2016-17, 2015-16, and 2014-15 • City of Fairfield Popular Annual Financial Report for FYs 2021-22, 2020-21, 2019-20, 2018-19, 2017-18, 2016-17, 2015-16, and 2014-15
• “Reports show Measure P dollars spread across Fairfield’s police, fire, other categories,” Daily Republic, November 18, 2022
• Ballotpedia.com webpages relating to 2012 and 2016 Measure P ballot measures

Attended
• Measure P Fairfield Taxpayers Committee meeting on August 15, 2022 • Fairfield City Council meeting on November 15, 2022

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IV. STATEMENT OF FACTS

Passage of Measure P

On November 6, 2012, the voters of the City of Fairfield passed Measure P, a ballot measure establishing a 1% transactions and use tax for five years. Measure P on the 2012 ballot asked the following question of voters:

“To address the City of Fairfield’s Fiscal Emergency, offset significant budget cuts and state financial takeaways, and maintain City services, including neighborhood police patrols, firefighters, 9-1-1 response times, crime, drug and gang prevention programs, maintenance of streets, medians and street lights, parks and recreation service, and other general services, shall an ordinance be adopted to enact a one cent sales tax for five years, with citizen’s oversight, annual independent audits and all funds spent only in Fairfield?”

The ballot measure expressly stated there would be “citizen’s oversight.” Approximately 67% of voters approved Measure P.

Measure P was placed on the ballot as a “general tax” proposition, meaning that it would pass with a simple majority voting in favor and that, if approved, funds received pursuant to the tax would be placed in the City’s general fund and could be used for any legitimate purpose. Had the measure been placed on the ballot as a “special tax,” it would have required a 2/3 majority vote in favor, and the money could only be spent on a designated specific purpose or purposes. See California Constitution, Article XIIIC.

The Oversight Committee

The voters passed Measure P in November 2012. The Fairfield City Council subsequently passed the Fairfield Transactions and Use Tax Ordinance, designated City Ordinance No. 2012-20. By that Ordinance, the City Council added Article VII to the Fairfield Municipal Code (the “Code”).

Section 18.84 of the Code provided that the City’s independent auditors “shall [annually] complete a Transactions and Use Tax Ordinance Compliance and Internal Control Audit Report.

Such report shall review whether the tax revenues collected pursuant to this ordinance are collected, managed and expended in accordance with the requirements of this ordinance.”

Section 18.85 provided that “the City Council shall establish a Fairfield Taxpayers Committee to review the expenditure of revenues collected pursuant to this ordinance.” That section further provided that the Oversight Committee would consist of five residents and taxpayers of Fairfield.

The Fairfield City Council passed Resolution No. 2013-31 in February 2013 to establish the Oversight Committee. Exhibit A to that Resolution provides that the Oversight Committee is to “monitor the revenue collected by the Measure P transactions and use tax, as well as report on the use of the funds.” The Oversight Committee was also required to “ensure transparency and oversight of revenue generated by Measure P.”
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The Oversight Committee’s duties were to “consist of reviewing the annual independent audit (performed by an independent auditor on the Measure P generated revenue and expenses during the previous fiscal year), as well as reviewing any other City financial reports necessary to advise the City Council.”

Exhibit A to that Resolution further provides that the Oversight Committee meet at least once each year. Additional meetings may be scheduled as necessary. The Oversight Committee minutes and reports “are a matter of public record, and may be posted on the City’s website.”

The Fairfield City Council appointed its initial five members of the Oversight Committee in 2013. Additional members of the Committee were subsequently appointed when positions were vacant. Since its inception, the Oversight Committee has sought to meet four times each year. Its members are volunteers and are not compensated for time spent reviewing materials or preparing for or attending meetings. Meetings are held at night at various locations within Fairfield, as determined by the Committee in conjunction with City staff. Very few citizens attend these meetings.

Although the Oversight Committee is not specifically required to prepare annual reports, the Oversight Committee has taken it upon itself to prepare them. The Oversight Committee has been inconsistent in preparing such reports and a related brochure with respect to Measure P. The reports and brochures have not been prepared every year; some have been prepared at various times during the year. For example, the City’s fiscal year runs from July 1 of one year until June 30 of the next year, but annual reports were prepared:

• March 2015
• February 2016
• September 2019
• November 2020
• November 2021
• November 2022

The annual reports to date have addressed the accomplishments of the City in the prior year with respect to all revenues received rather than just those received pursuant to Measure P. Also, since the resolution creating the Oversight Committee expressly states that the Committee’s duties “do not include decision-making or advisory responsibilities,” the annual reports have not made suggestions or recommendations as to how Measure P funds should be spent. Moreover, the members of the Oversight Committee do not attend budget meetings or participate in the preparation of budgets for Measure P revenues.

Measure P in Action

Since its adoption, Measure P has resulted in the collection of millions of dollars in tax revenues.

Revenues collected by Fairfield each full year have represented between 18% and 22% of the City’s total general fund revenues received (see Chart 1).

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Fiscal Year Measure P
Revenues
Total General Fund
Revenues
Measure P
Revenues as
Percentage of Total
2021-2022 $ 25,896,770 $ 122,108,407 21.21%
2020-2021 $ 23,328,607 $ 115,363,642 20.22%
2019-2020 $ 19,704,287 $ 106,858,828 18.43%
2018-2019 $ 19,602,753 $ 107,327,231 18.26%
2017-2018 $ 19,465,133 $ 100,842,708 19.30%
2016-2017 $ 18,374,515 $ 94,668,108 19.41%
2015-2016 $ 17,489,693 $ 95,074,353 18.40%
2014-2015 $ 16,642,078 $ 86,672,944 19.20%
2013-2014 $ 16,000,486 $ 79,712,803 20.07%
2012-2013 $ 724,233 $ 67,464,495 1.07%
Chart 1. Annual collections pursuant to Measure P as a Percentage of Total General Fund Revenues

Upon receipt of these funds, they are placed in the City’s general fund.

The City contracts with HdL Companies for that entity to perform analytics on the funds collected pursuant to Measure P. HdL looks at the sources of the Measure P revenues. Thus, it is possible to identify the source of funds received pursuant to Measure P.

Independent auditors conducted an audit each year since its passage. In the audit conducted for FY 2020-21, the auditors cautioned as follows:

“In connection with our audit, nothing came to our attention that caused us to believe that the City failed to comply with the provisions of Ordinance 2012‐20 approved by the City Council on November 6, 2012, insofar as they relate to the collection, management and expenditure of Measure P sales taxes in the City general fund. However, our audit was not directed primarily toward obtaining knowledge of such noncompliance.

Accordingly, had we performed additional procedures, other matters may have come to our attention regarding the City's noncompliance with the above referenced terms, provisions, or conditions of the Ordinance, insofar as they relate to accounting matters.”

Since the passage of Measure P and the establishment of the Oversight Committee, the City of Fairfield has provided financial information to the Oversight Committee. The City has also made various City government officials and staff available to attend meetings held by the Committee and to provide the Committee with requested information. The Oversight Committee has met regularly since its inception to review Measure P collections and how the City has spent its general fund.

However, the City has not tracked exactly how Measure P funds have been used and has not provided information relating to the specific uses of Measure P funds to the Oversight Committee. As a result, the Oversight Committee has only been able to address how the City spends all of its revenues rather than the specific funds brought to the City pursuant to Measure P.

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Technology is now available to the City of Fairfield to track Measure P funds. It is now possible to track the exact funds received pursuant to Measure P and how the City uses those funds.

15-Year Extension of Measure P

With Measure P set to expire in 2018, the City placed another Measure P on the ballot in 2016 to extend the term of the measure for an additional 15 years until 2033. The ballot asked voters whether they desired:

“To renew expiring funding without increasing tax rates, shall the Ordinance be adopted extending the existing 1% sales tax for fifteen years to preserve approximately $16 million in local annual funding for the City of Fairfield that the state cannot take away to support neighborhood police patrols, firefighting and rapid 9-1-1 emergency response, crime prevention programs, fixing potholes and repairing neighborhood streets, parks and recreation, and other general services, with mandatory audits and independent oversight?”

The ballot measure expressly stated that there would be “independent oversight.” Nearly 69% of voters approved the 15-year extension of Measure P.

Previous Solano County Civil Grand Jury Report on Measure P

The 2019-2020 Solano County Civil Grand Jury conducted an investigation concerning Fairfield’s Measure P and prepared a report relating to that investigation. The report included five recommendations:

1. Develop a system to track Measure P dollars from collection to disbursement so that the public can easily see how and where these funds are applied.

2. Enhance public transparency and consistency by directing the Fairfield Taxpayers Committee to base any reporting on actual year-end data rather than forecast data.

3. Establish a protocol to validate the accuracy of financial data before it is published by the Fairfield Taxpayers Committee.

4. Expand the annual audit scope to include additional procedures directed primarily toward obtaining knowledge of noncompliance relating to accounting matters.

5. Amend Resolution No. 2013-31 to define “taxpayer.”

The City, in its response to that investigative report, stated that it partially agreed with Recommendation 1, but stated, in part, that Measure P approved a General Tax rather than a Special Revenue Tax and, as such, revenues collected pursuant to Measure P could be “used to support any municipal purpose.” In other words, the City expressed that the verbiage in the ballot measures as to how the Measure P funds could or would be used was in no way binding or a limitation on the City’s ability to use those funds. Ultimately, in its response, the City agreed (although without providing a “timeframe for implementation” as required by California Penal Code § 933.05) that it would “implement a tracking system on expenditures (disbursements) that demonstrates Measure P’s contributions to various City services.” Unfortunately, as of the date Packet Page 97 of 742Attachment 5 Page 7 of 10

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this investigation commenced, the City of Fairfield had not implemented such a tracking system or made such information available to the Oversight Committee.

In its response, the City partially agreed with Recommendation 2. In so doing, the City stated that sometimes actual numbers were relied upon, and sometimes budgeted numbers were relied upon. Ultimately, the City agreed that, going forward, it would provide the Committee with actual year end data.

The City, in its response, disagreed with Recommendation 3.

In its response, the City partially agreed with Recommendation 4, contending that the annual audit of the City’s financial statements was sufficient. Ultimately, the City agreed “since the City will be implementing a tracking tool for Measure P expenditures, the annual audit will include a review of these expenditures.” As detailed above, no such tracking had been implemented as of the commencement of this investigation, so no such expenditure review was done.

In its response, the City did not expressly state that it agreed or disagreed with Recommendation 5, instead opting to state that the recommendation was “not warranted.”

A copy of the 2019-2020 Solano County Civil Grand Jury investigative report entitled “Fairfield Measure P” as well as the response of the City of Fairfield to that report, can be found on the website for the Superior Court of California, County of Solano (currently located at https://solano.courts.ca.gov/divisions/grand-jury/reports/) .

V. FINDINGS AND RECOMMENDATIONS

FINDING 1 – Fairfield did not comply with its own commitment in its Response to the 2019-20 Grand Jury investigative report to track the use of Measure P revenues.

FINDING 3 – The Oversight Committee, whose members are uncompensated, reviews and analyzes a great deal of financial information, meets four times each year, and is required to Packet Page 98 of 742Attachment 5 Page 8 of 10

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report to the Fairfield City Council on the use of Measure P funds. A great deal of time must be devoted to these efforts, and even more time would be required were the City to adopt Recommendation 2, above.

RECOMMENDATION 3A – The number of standard Oversight Committee meetings should be no less than six each year.

RECOMMENDATION 3B – Oversight Committee members should receive an appropriate stipend per meeting attended plus reimbursement of mileage at the legal rate.

FINDING 4 – To date, the Oversight Committee’s only interaction with the City Council has been to sporadically prepare an annual report and present it to the City Council each year before completion of the annual audit related to Measure P. The report has not been prepared every year and has been prepared at different times in different years.

COMMENTS

At one point, one member of the Oversight Committee was a minor. That Commissioner was also a member of the City’s Youth Commission. There is no requirement that a minor hold one of the seats on the Oversight Committee.

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In the interest of involving young people in the governance of their community, the City might consider adding a minor to the membership of the Oversight Committee.

REQUIRED RESPONSES

Fairfield Mayor
Fairfield City Council

COURTESY COPIES

Clerk of the Solano County Board of Supervisors
Fairfield Taxpayers Committee
Vallejo City Council
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Measure P Funding Description
FY 2021‐22
Budget %
FY 2021‐22
Revised
Budget %
FY 2021‐22
Actuals %
Public Works ‐ Improving Streets and Roads 4,507,000            5,012,000 Streets Team 1,151,728
Annual Seal Coat Program 750,000
Maintain Local Streets (traffic O&M Signals) 2,595,487
Subtotal 4,507,000            21% 5,012,000            19% 4,497,215            17% Public Works ‐ Enhancing Quality of Life 950,000                1,400,000 Park Maintenance 980,571
Homeless Engagement & Response Team (HEART) 800,832
Subtotal 950,000                4% 1,400,000            5% 1,781,403            7% Fire Department ‐ Maintain Fire Service Levels 6,471,000            6,959,271 26 Firefighters/Engineers, 1BC 5,327,048
Vehicle Replacement/Maintenance Contributions 1,500,099 Subtotal 6,471,000            30% 6,959,271            27% 6,827,147            26% Police Department ‐ Strengthening Public Safety 8,853,000            11,423,259 35 Police Officers 7,459,680
PAL Center 221,787
Vehicle Replacement Contributions 524,148
6 Dispatchers 743,645
Crime Prevention Unit 1,978,480
Homeless Intervention Team (HIT)802,265
Subtotal 8,853,000            41% 11,423,259          44% 11,730,005          45% Parks & Recreation ‐ Enhancing Quality of Life 947,000                984,514 Adult Recreation Center/Senior Day Programming 255,294
Allan Witt Aquatics Complex 638,690
Downtown Theatre 167,016
Subtotal 947,000                4% 984,514               4% 1,061,000            4% TOTAL 21,728,000          100% 25,779,044          100% 25,896,770          100% Measure P Expenses For FY 21/22
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Agenda Item No: 9.

AGENDA REPORT
DATE:July 18, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023186 of the City Council of the City of Fairfield Approving the Mission Samoa Homeless Shelter and Site Utilities Project as Complete RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution accepts the Mission Samoa Homeless Shelter and Site Utilities Project as complete.

DISCUSSION
On June 21, 2022, the City Council of the City of Fairfield adopted Resolution 2022130 approving $175,000 of Homeless Services project construction funds to cover pallet shelter costs and authorizing the city manager to execute all construction agreements including but not limited to agreements with architects, modular bathroom builders, pallet shelter providers, and general contractors up to an amount of $530,000 to complete construction activities for the Mission Samoa Pallet Project (Project).

On September 20, 2022, the council adopted Resolution 2022254 authorizing the city manager to execute a memorandum of understanding between the City of Fairfield and Community Action Partnership Solano (CAP Solano), joint powers authority to receive $350,900 of the Emergency Solutions Grant Coronavirus Round Two Program Grant Funds to Support the Project.

On February 21, 2023, the council adopted Resolution 202327 approving the Community Development Block Grant (CDBG) Program 5th Substantial Amendment to the fiscal year (FY) 2019 2020 Annual Action Plan and Resolution 202328 approving the CDBG Program 1st Substantial Amendment to the FY 20222027 Consolidated Plan and Annual Action Plan. These amendments reprogrammed funds from one project to another which allowed for an additional $353,000 to use towards the Project.

The Project consisted of the construction of 12 pallet shelters, six of which will be for single individuals and the other six will allow for double occupancy. Allowing temporary housing for up to 18 individuals.

Packet Page 118 of 742

Agenda Item No: 9.AGENDA REPORTDATE:July 18, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023186 of the City Council of the City of Fairfield Approving the MissionSamoa Homeless Shelter and Site Utilities Project as CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of this resolution accepts the Mission Samoa Homeless Shelter and Site Utilities Projectas complete.DISCUSSIONOn June 21, 2022, the City Council of the City of Fairfield adopted Resolution 2022130 approving$175,000 of Homeless Services project construction funds to cover pallet shelter costs and authorizingthe city manager to execute all construction agreements including but not limited to agreements witharchitects, modular bathroom builders, pallet shelter providers, and general contractors up to an amountof $530,000 to complete construction activities for the Mission Samoa Pallet Project (Project).On September 20, 2022, the council adopted Resolution 2022254 authorizing the city manager toexecute a memorandum of understanding between the City of Fairfield and Community ActionPartnership Solano (CAP Solano), joint powers authority to receive $350,900 of the EmergencySolutions Grant Coronavirus Round Two Program Grant Funds to Support the Project.On February 21, 2023, the council adopted Resolution 202327 approving the CommunityDevelopment Block Grant (CDBG) Program 5th Substantial Amendment to the fiscal year (FY) 20192020 Annual Action Plan and Resolution 202328 approving the CDBG Program 1st SubstantialAmendment to the FY 20222027 Consolidated Plan and Annual Action Plan. These amendmentsreprogrammed funds from one project to another which allowed for an additional $353,000 to usetowards the Project.

Construction was completed in June 2023. The construction authorization for the Project was approved for $988,900. The final cost for the project was $ 830,886.20, which is approximately 16% below the authorized amount for construction.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information. However, delaying this acceptance will prevent us from occupying these units and helping those in need of shelter.

STAFF CONTACT
Ahmad Ereiqat, Project Manager
(707) 4287478
[email protected]
COORDINATED WITH
City Manager's Office
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 7/10/2023 2:16 PM
Packet Page 119 of 742

CITY OF FAIRFIELD

RESOLUTION NO. 2023-186

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE MISSION

SAMOA HOMELESS SHELTER AND SITE UTILITIES PROJECT AS COMPLETE

WHEREAS, the City Council of the City of Fairfield approved a contract with Calvary Construction for the Mission Samoa Homeless Shelter and Site Utilities Project (Project) on June 21, 2022, by Resolution No. 2022-130; and

WHEREAS, Calvary Construction has completed the Project in accordance with the contract approved by the council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield hereby accepts the Project as complete pursuant to the agreement between the City of Fairfield and Calvary Construction, approved by the council on June 21, 2022.

PASSED AND ADOPTED this 18th day of July, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

______________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 120 of 742Attachment 1 Page 1 of 1

Agenda Item No: 10.

AGENDA REPORT
DATE:July 18, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023187 of the City Council of the City of Fairfield Authorizing City Staff to Submit an Application to the State of California Housing and Community Development (HCD) to Become a ProHousing Designated City
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution authorizes City staff to apply to the State of California Housing and Community Development (HCD) to become a ProHousing Designated City.

DISCUSSION
HCD administers the ProHousing Designation Program (PDP). The PDP creates incentives fo jurisdictions that comply with Housing Element requirements and have enacted ProHousing Policies These incentives will include additional points or other preferences in scoring applications for competitiv housing and infrastructure programs. Each State Program administrator determines the preference value awarded to applicants.

The PDP aims to assist cities in creating affordable housing initiatives to benefit extremely low t moderateincome households. Based on Fairfield’s Housing Needs Analysis, the City must build addition affordable housing to meet housing needs. Currently, the state designates much of Fairfield as a low resource area, making it hard for affordable housing developers to succeed in state funding competitions The ProHousing Designation will help level the playing field. Fairfield projects will receive additional point and incentives in affordable housing financing applications.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
Packet Page 121 of 742

Agenda Item No: 10.AGENDA REPORTDATE:July 18, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023187 of the City Council of the City of Fairfield Authorizing City Staff toSubmit an Application to the State of California Housing and Community Development(HCD) to Become a ProHousing Designated CityRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of this resolution authorizes City staff to apply to the State of California Housing andCommunity Development (HCD) to become a ProHousing Designated City.DISCUSSIONHCD administers the ProHousing Designation Program (PDP). The PDP creates incentives fojurisdictions that comply with Housing Element requirements and have enacted ProHousing PoliciesThese incentives will include additional points or other preferences in scoring applications for competitivhousing and infrastructure programs. Each State Program administrator determines the preference valueawarded to applicants.The PDP aims to assist cities in creating affordable housing initiatives to benefit extremely low tmoderateincome households. Based on Fairfield’s Housing Needs Analysis, the City must build additionaffordable housing to meet housing needs. Currently, the state designates much of Fairfield as a lowresource area, making it hard for affordable housing developers to succeed in state funding competitionsThe ProHousing Designation will help level the playing field. Fairfield projects will receive additional pointand incentives in affordable housing financing applications.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATION N/A
ALTERNATIVE ACTION
The council may choose not to approve the resolution. However, not approving this resolution will prohibit the City from submitting an application to HCD for the designation. The result would reduce opportunities to support affordable housing projects.

STAFF CONTACT
LaTanya Terrones, Sr. Project Manager
(707) 4287454
[email protected]
COORDINATED WITH
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 7/10/2023 2:17 PM
Packet Page 122 of 742

CITY OF FAIRFIELD

RESOLUTION NO. 2023-187

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING CITY STAFF TO

SUBMIT AN APPLICATION TO THE STATE OF CALIFORNIA HOUSING AND COMMUNITY

DEVELOPMENT (HCD) TO BECOME A PROHOUSING DESIGNATED CITY

WHEREAS, Government Code section 65589.9 established the ProHousing Designation Program (“PDP” or “Program”), which creates incentives for jurisdictions that are compliant with state housing element requirements and that have enacted Pro Housing local policies; and

WHEREAS, such jurisdictions will be designated ProHousing, and, as such, will receive additional points or other preference during the scoring of their competitive applications for specified housing and infrastructure funding; and

WHEREAS, the Departments of Housing Services and Community Development (“Departments”) has adopted emergency regulations (Cal. Code Regs., tit. 25, § 6600 et seq.) to implement the Program (“Program Regulations”), as authorized by Government Code section 65589.9, subdivision (d); and

WHEREAS, the City of Fairfield (“Applicant”) desires to submit an application for a ProHousing Designation (“Application”).

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

1. Applicant is hereby authorized and directed to submit an application to the Department.

2. Applicant acknowledges and confirms that it is currently in compliance with applicable state housing law.

3. Applicant acknowledges and confirms that it will continue to comply with applicable housing laws and refrain from enacting laws, developing policies, or taking other local governmental actions that may or do inhibit or constrain housing production. Examples of such local laws, policies, and actions include moratoriums on development; local voter approval requirements related to housing production; downzoning; and unduly restrictive or onerous zoning regulations, development standards, or permit procedures.

4. Applicant further acknowledges and confirms that it commits itself to affirmatively furthering fair housing pursuant to Government Code section 8899.50.

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RES. NO. 2023-187

Page 2 ends

5. If the application is approved, the applicant is hereby authorized and directed to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Program, and all amendments thereto (the “Program Documents”).

6. Applicant acknowledges and agrees that it shall be subject to the application; the terms and conditions specified in the Program Documents; the Program Regul ations; and any and all other applicable law.

7. The city manager or his/her designee is authorized to execute and deliver the application and the Program Documents on behalf of the applicant for participation in the Program.

PASSED AND ADOPTED this 18th day of July, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

The undersigned, City Clerk of Applicant, does hereby attest and certify that the foregoing is a true and full copy of a resolution of the Applicant’s governing body adopted at a duly convened meeting on the date above-mentioned, and that the resolution has not been altered, a mended, or repealed.

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 124 of 742Attachment 1 Page 2 of 2

Agenda Item No: 11.

AGENDA REPORT
DATE:July 18, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023188 of the City Council of the City of Fairfield Authorizing Application for a Manufactured Housing Opportunity and Revitalization (MORE) Program Grant for $800,000
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Staff seeks approval to apply for approximately $800,000 in California Department of Housing and Community Development (HCD) Manufactured Housing Opportunity and Revitalization (MORE) Program funds. MORE is a new funding program offered by HCD to assist mobile home parks and their residents to address issues to preserve the habitability of the homes and the park. City staff have visited and been in communication with mobile home parks to validate the need for this program in Fairfield. Note that after awards are made, MORE will provide their approved resolution template to accept the funding and implement the program.

DISCUSSION
The MORE Program is a new program launched this year with $65 million in funding from the Mobilehome Park Rehabilitation and Purchase Fund. $19.5 million is available to jurisdictions in Northern California. There are three eligible MORE activities:

1. Section 300—Mobilehome Park Acquisition, Conversion, Rehabilitation, Reconstruction, or Replacement. (City will apply for funding in this Section.)

2. Section 301—Remediation of Mobilehome Park Act Deficiencies or Violations.

3. Section 400—Rehabilitation or Replacement of Resident’s Mobilehomes. (City will apply for funding in this Section.)
Funds are granted to a local jurisdiction who then grants funds to the mobile home park and income qualified ownerresidents individuals for rehabilitation of their mobile home. Cost estimates for rehabilitation and replacement must be provided by qualified professionals. This program will be operated by the Housing Services Department’s Housing Rehabilitation Program.

Packet Page 125 of 742

Agenda Item No: 11.AGENDA REPORTDATE:July 18, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023188 of the City Council of the City of Fairfield Authorizing Applicationfor a Manufactured Housing Opportunity and Revitalization (MORE) Program Grant for$800,000RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEStaff seeks approval to apply for approximately $800,000 in California Department of Housing andCommunity Development (HCD) Manufactured Housing Opportunity and Revitalization (MORE)Program funds. MORE is a new funding program offered by HCD to assist mobile home parks and theirresidents to address issues to preserve the habitability of the homes and the park. City staff havevisited and been in communication with mobile home parks to validate the need for this program inFairfield. Note that after awards are made, MORE will provide their approved resolution template toaccept the funding and implement the program.DISCUSSIONThe MORE Program is a new program launched this year with $65 million in funding from theMobilehome Park Rehabilitation and Purchase Fund. $19.5 million is available to jurisdictions inNorthern California. There are three eligible MORE activities:1. Section 300—Mobilehome Park Acquisition, Conversion, Rehabilitation, Reconstruction, orReplacement. (City will apply for funding in this Section.)2. Section 301—Remediation of Mobilehome Park Act Deficiencies or Violations.3. Section 400—Rehabilitation or Replacement of Resident’s Mobilehomes. (City will apply forfunding in this Section.)Funds are granted to a local jurisdiction who then grants funds to the mobile home park and incomequalified ownerresidents individuals for rehabilitation of their mobile home. Cost estimates for rehabilitation and replacement must be provided by qualified professionals. This program will be operated by the Housing Services Department’s Housing Rehabilitation Program.

Applicants are sorted into three pools of priority uses, funded in order of priority:

1. OwnerResidents who have one or more notices of violation from HCD, the State’s enforcement agency, requiring repairs or alterations under Title 24 of the California Code of Regulations, §1606.

2. OwnerResidents with mobile homes with substandard conditions under Title 24 of the California Code of Regulations, §1606, detailed by a report from a licensed C47 Manufactured Housing Contractor, licensed architect, or licensed engineer.

3. OwnerResidents with mobile homes which need accessibility upgrades (such as ramps or wider interior doorways) or energy efficiency upgrades.

Fairfield Housing Rehab Program guidelines currently offer up to $30,000 to address mobile home habitability issues. The team anticipates assisting seven homeowners per year for a threeyear term of this grant. At least 21 ownerresidents would be assisted by the program. The remaining grant funds would be used for mobile home park rehabilitation projects.

FINANCIAL IMPACT
Seventeen percent (17%) of the grant award may be used for administrative costs. This includes general administration as well as costs incurred to provide information and materials to potential applicants.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve the resolution. However, by doing so, the City will not be able to apply for funding that will improve health and safety violations and rehabilitate the mobile homes of lowincome Fairfield residents and the parks that house them. The result could be the loss of affordable ownership housing in Fairfield.

STAFF CONTACT
Cynthia K. Garcia
(707) 4287426
[email protected]
COORDINATED WITH
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 7/10/2023 2:25 PM
Packet Page 126 of 742

CITY OF FAIRFIELD

RESOLUTION NO. 2023-188

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING APPLICATION

FOR A MANUFACTURED HOUSING OPPORTUNITY AND REVITALIZATION (MORE) PROGRAM GRANT FOR $800,000

WHEREAS, the City of Fairfield Housing Services Department has worked with mobile home park owners and managers, and with individuals occupying mobile homes as owners and tenants for nearly three decades regarding housing and park rehabilitation and affordability; and

WHEREAS, mobile homes are the most affordable home ownership option, filling an important role between apartment or home rental and single-family home ownership; and

WHEREAS, many owner-resident mobile homes located in parks in Fairfield are in need of assistance with violations, repairs, accessibility upgrades, and efficiency upgrades, all of which are often not affordable to those owners; and

WHEREAS, the California Department of Housing and Community Development (HCD) has made approximately $19.5 million in grant funding available to jurisdictions in Northern California for rehabilitation or replacement of mobile homes on an over-the-counter basis under Chapter 11 or Part 2 of Division 31 of the Health and Safety Code (beginning with §50780); and

WHEREAS, awarded funds would be administered by the City of Fairfield to assist mobile home owner-residents and mobile home parks to remediate violations, make repairs, upgrade accessibility, and upgrade energy efficiency, or replace the mobile home according to terms of the MORE Program; and

WHEREAS, this is a duly noticed Public Hearing for Application for Manufactured Housing Opportunity And Revitalization (MORE) Program grant funds; and

WHEREAS, the grant is not a project as defined by the California Environmental Quality Act (CEQA) Guidelines §15378.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Application in the amount of up to $800,000 of the MORE Program grant funds for rehabilitation or replacement of mobile homes is authorized.

Section 2. Upon award of MORE Program grant funding, a resolution of council acceptance of funds on the required HCD format will be presented for approval.

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RES. NO. 2023-188

Page 2 ends

Section 3. The city manager or designee is hereby authorized to enter into and sign the grant agreement and any subsequent amendments with the State of California for the purpose of this grant and to execute any other documents in connection with the MORE Program.

Section 4. The grant is not a project as defined by CEQA Guidelines §15378.

PASSED AND ADOPTED this 18th day of July, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 128 of 742Attachment 1 Page 2 of 2

Agenda Item No: 12.

AGENDA REPORT
DATE:July 18, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023189 of the City Council of the City of Fairfield Approving Acceptance of the California Highway Patrol Cannabis Tax Fund Grant Program 202324 to Reduce Impaired Driving Traffic Collisions and Proactively Remove Impaired Drivers From the Roadway
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Fairfield Police Department (FPD) has applied for and obtained tentative approval for a Cannabis Tax Fund Grant from the California Highway Patrol. The grant is in the amount of $202,850 and will fund impaired driving saturation patrols and impaired driving safety awareness presentations. Additionally, the grant provides funds for impaired driving training for officers.

DISCUSSION
The FPD continuously focuses staffing and financial resources on traffic safety. This is done to improve the quality of life for our residents and visitors utilizing our local highways. The goal of the FPD’s Traffic Unit is to reduce injury and fatality causing collisions on our roadways. Several of the injury and fatal collisions are caused by impaired driving. The Traffic Unit plans to reduce these collisions by dedicating enforcement resources to focus on proactively removing impaired drivers from the roadway.

The grant allows FPD to assign officers on an overtime basis and task them with specifically focusing on impaired driving enforcement. These enforcement operations will focus on times and locations when these collisions are known to occur.

In 2021, FPD reported 119 Driving Under the Influence (DUI) related traffic collisions (45 of those resulted in an injury and one of those was a fatality). In 2022, FPD reported 155 DUI related traffic collisions (52 of the 155 collisions resulted in some type of injury and three of those resulted in a fatality).

FINANCIAL IMPACT
Packet Page 129 of 742

Agenda Item No: 12.AGENDA REPORTDATE:July 18, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023189 of the City Council of the City of Fairfield Approving Acceptanceof the California Highway Patrol Cannabis Tax Fund Grant Program 202324 to ReduceImpaired Driving Traffic Collisions and Proactively Remove Impaired Drivers From theRoadwayRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Fairfield Police Department (FPD) has applied for and obtained tentative approval for a CannabisTax Fund Grant from the California Highway Patrol. The grant is in the amount of $202,850 and will fundimpaired driving saturation patrols and impaired driving safety awareness presentations. Additionally,the grant provides funds for impaired driving training for officers. DISCUSSIONThe FPD continuously focuses staffing and financial resources on traffic safety. This is done to improvethe quality of life for our residents and visitors utilizing our local highways. The goal of the FPD’s TrafficUnit is to reduce injury and fatality causing collisions on our roadways. Several of the injury and fatalcollisions are caused by impaired driving. The Traffic Unit plans to reduce these collisions by dedicatingenforcement resources to focus on proactively removing impaired drivers from the roadway.The grant allows FPD to assign officers on an overtime basis and task them with specifically focusingon impaired driving enforcement. These enforcement operations will focus on times and locations whenthese collisions are known to occur.In 2021, FPD reported 119 Driving Under the Influence (DUI) related traffic collisions (45 of thoseresulted in an injury and one of those was a fatality). In 2022, FPD reported 155 DUI related trafficcollisions (52 of the 155 collisions resulted in some type of injury and three of those resulted in afatality).

FINANCIAL IMPACT
With the acceptance of the grant, FPD will receive $202,850 in funding. A Special Programs Fund will be used for the grant (Fund 155, Organization Code 50199).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to adopt the resolution and not accept the grant funding.

STAFF CONTACT
Robert Piro, Police Sergeant
(707) 4287524
[email protected]
COORDINATED WITH
Enforcement and Planning Division, California Highway Patrol ATTACHMENTS:

Description
Proposed Resolution
Intent to Award Letter
REVIEWERS:

Reviewer Action Date
Pariera, Fabrienne Rejected 6/12/2023 8:10 PM
Bloesch, Matt Approved 6/13/2023 7:48 AM
Bloesch, Matt Approved 6/13/2023 10:49 AM
Collins, Brad Approved 6/13/2023 1:48 PM
McCann, Ryan Approved 6/14/2023 8:03 PM
Bloesch, Matt Approved 6/14/2023 8:10 PM
Marshall, Dan Approved 6/27/2023 11:50 AM
Beavers, Esther Approved 6/27/2023 12:25 PM
Beavers, Esther Approved 6/27/2023 12:25 PM
Packet Page 130 of 742

CITY OF FAIRFIELD

RESOLUTION NO. 2023-189

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING ACCEPTANCE OF THE CALIFORNIA HIGHWAY PATROL CANNABIS TAX FUND GRANT PROGRAM 2023-24 TO

REDUCE IMPAIRED DRIVING TRAFFIC COLLISIONS AND PROACTIVELY REMOVE IMPAIRED

DRIVERS FROM THE ROADWAY

WHEREAS, the City of Fairfield recognizes impaired driving is a quality of life issue and a major concern to all its residents; and

WHEREAS, the Fairfield Police Department (FPD) has determined that a significant number of traffic collisions involve impaired driving; and

WHEREAS, FPD wants to join a partnership with the California Highway Patrol and undertake a project designated as the Cannabis Tax Fund Grant Program for 2023-2024; and

WHEREAS, FPD has been awarded a grant in the amount of $202,850 by the California Highway Patrol Cannabis Tax Fund Grant Program. This grant will be used to conduct several impaired driving enforcement operations and impaired driving safety presentations between July 1, 2023, through June 30, 2024.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The chief of police is hereby authorized and directed to execute on behalf of the City of Fairfield that certain grant agreement with the California Highway Patrol.

Section 2. The city manager is directed to do all things necessary and proper to implement the above-mentioned agreement, using a Special Programs Fund (Fund 155, Organization Code 50199).

PASSED AND ADOPTED this 18th day of July, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY/BERTANI/PANDURO/WILLIAMS/TONNESEN/VACCARO/ CARR

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 131 of 742Attachment 1 Page 1 of 1

State of California -- Transportation Agency GAVIN NEWSOM, Governor

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
Safety, Service, and Security An Internationally Accredited Agency

601 North 7th Street
Sacramento, CA 95811
(916) 843-3330
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)

June 7, 2023

File No.: 060.15426.14597.066.2023.06004

Sergeant Robert Piro
Fairfield Police Department
1000 Webster Street
Fairfield, CA 94533

Dear Sergeant Piro:

On behalf of the California Highway Patrol (CHP), it is my pleasure to inform you, the Fairfield Police Department, is conditionally approved for Cannabis Tax Fund Grant Program (CTFGP) funding in the amount of $202,850.00. The purpose of this grant funding is to help your agency reduce and mitigate the impacts of impaired driving in your community.

The official Grant Agreement for signature is forthcoming. In order to execute your Grant Agreement, please provide documentation from a local governing body, authorizing your organization to receive this grant funding, to the Cannabis Grants Unit, by email at [email protected], as soon as possible.

Refer to California Code of Regulations Title 13, Division 2, Chapter 13, Section 1890.13(g) for additional information.

The CHP looks forward to partnering with you and your agency on this project in an effort to make California’s roadways a safer place to travel. If you have any questions, please feel free to contact the Cannabis Grants Unit at (916) 843-4360.

Sincerely,

K. M. DAVIS, Chief
Enforcement and Planning Division

Packet Page 132 of 742Attachment 2 Page 1 of 1

Agenda Item No: 13.

AGENDA REPORT
DATE:July 18, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023190 of the City Council of the City of Fairfield Authorizing the City Manager to Execute and Approve Additional Purchases Paid Against Original Purchase Order with Axon Enterprise, Inc.

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Police Department entered a contract with Axon Enterprise, Inc. effective November 1, 2018.

Since that time additional products and services were acquired through Axon. The purchase order with Axon does not have enough money for the contract term given those additional purchases. The Police Department requests adding an additional value of $52,661.88 to allow payment of the agreement’s fifth year invoice.

DISCUSSION
On December 4, 2018, the city entered into a fiveyear agreement for a Body Worn Camera Solution with Axon Enterprise, Inc. by Resolution 2018295 with a contract nottoexceed value of $775,385.11.

On May 21, 2019, Amendment No. 1 to the original contract increased the nottoexceed amount by $120,120 from $775,385.11 to $895,505.11 by Resolution 2019105. This amendment authorized the additional service of Axon Auto Tagging to allow for additional data to be recorded on stored videos and to integrate with the computer aided dispatch system. In October of 2019, the Axon Air evidence feature was added with recurring annual license fees for the Technical Support Team unmanned aerial vehicle program. In 2021 and 2022, additional cameras for the SWAT Unit with annual license fees were added. Axon added the additional license fees from service increases of 2019, 2021 and 2022 to the annual billing for the original contract as noted in Attachment 2. This caused payments made for this annual billing to go over the originally funded value by $52,661.88, as noted in Attachment 3.

Currently there is not enough money on the purchase order to pay for the final and fifth year’s invoice. At this time, the purchase order requires an additional $52,661.88 to make up the difference and for a new contract nottoexceed value of $948,166.99.

Packet Page 133 of 742

Agenda Item No: 13.AGENDA REPORTDATE:July 18, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023190 of the City Council of the City of Fairfield Authorizing the CityManager to Execute and Approve Additional Purchases Paid Against OriginalPurchase Order with Axon Enterprise, Inc.RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Police Department entered a contract with Axon Enterprise, Inc. effective November 1, 2018. Since that time additional products and services were acquired through Axon. The purchase order withAxon does not have enough money for the contract term given those additional purchases. The PoliceDepartment requests adding an additional value of $52,661.88 to allow payment of the agreement’sfifth year invoice. DISCUSSIONOn December 4, 2018, the city entered into a fiveyear agreement for a Body Worn Camera Solutionwith Axon Enterprise, Inc. by Resolution 2018295 with a contract nottoexceed value of $775,385.11.On May 21, 2019, Amendment No. 1 to the original contract increased the nottoexceed amount by$120,120 from $775,385.11 to $895,505.11 by Resolution 2019105. This amendment authorized theadditional service of Axon Auto Tagging to allow for additional data to be recorded on stored videosand to integrate with the computer aided dispatch system. In October of 2019, the Axon Air evidencefeature was added with recurring annual license fees for the Technical Support Team unmanned aerialvehicle program. In 2021 and 2022, additional cameras for the SWAT Unit with annual license feeswere added. Axon added the additional license fees from service increases of 2019, 2021 and 2022 tothe annual billing for the original contract as noted in Attachment 2. This caused payments made for thisannual billing to go over the originally funded value by $52,661.88, as noted in Attachment 3.Currently there is not enough money on the purchase order to pay for the final and fifth year’s invoice. Atthis time, the purchase order requires an additional $52,661.88 to make up the difference and for a newcontract nottoexceed value of $948,166.99.

FINANCIAL IMPACT
The additional $52,661.88 will be paid for using the General Fund for the Police Department Patrol Contractual Services (Fund 101, Division and Responsibility Code 50200, and General Code 8441).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
City Council may choose not to accept the resolution.

STAFF CONTACT
Sam Rowland, Lieutenant
(707) 4287702
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Addon Overage Against Contract PO
Record of Payments
Axon Invoice INUS127619 Year 5
Axon Enterprise Inc Insurance Compliance Sheet
REVIEWERS:

Reviewer Action Date
Marshall, Dan Approved 7/12/2023 12:12 PM
Beavers, Esther Approved 7/12/2023 1:16 PM
Packet Page 134 of 742

CITY OF FAIRFIELD

RESOLUTION NO. 2023-190

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE AND APPROVE ADDITIONAL PURCHASES PAID AGAINST ORIGINAL PURCHASE ORDER WITH AXON ENTERPRISE, INC.

WHEREAS, body worn cameras, unmanned aerial vehicle programs, and digital evidence storage and collection are standard practice in law enforcement; and

WHEREAS, the Fairfield Police Department currently uses body worn cameras, tasers, and digital evidence storage and collection provided by Axon Enterprise Inc.; and

WHEREAS, on December 4, 2018, the City entered into a five‐year agreement for a Body Worn Camera Solution with Axon Enterprise, Inc. by Resolution 2018‐295 with a contract not‐to -exceed value of $775,385.11; and

WHEREAS, on May 21, 2019, Amendment No. 1 increased the not‐to‐exceed amount by $120,120 from $775,385.11 to $895,505.11 by Resolution 2019‐105 to increase the scope to add the additional service of Axon Auto Tagging to allow for additional data to be recorded on stored videos and to integrate with the computer aided dispatch system; and

WHEREAS, in 2019, 2020, and 2021 additional services were added without an amendment to add the additional services of Axon Air and additional cameras for the SWAT Unit with annual licenses to accomplish necessary law enforcement goals for improved evidence collection, police accountability, and increased use of technology; and

WHEREAS, these additional services total $52,661.88.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby authorizes the city manager to execute and approve a one- time additional payment to Axon Enterprise, Inc. to pay for equipment and services for the Fairfield Police Department at the cost of $52,661.88 (Fund 101, Responsibility and Division Code 50200, General Code 8441).

Packet Page 135 of 742Attachment 1 Page 1 of 2

RES. NO. 2023-190

Page 2 ends

PASSED AND ADOPTED this 18th day of July, 2023, by the following vote:

AYES: MEMBERS: WILLIAMS / BERTANI / MOY / PANDURO / CARR / TONNESEN / VACCARO

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 136 of 742Attachment 1 Page 2 of 2

Description 2020 2021 2022 2023
Axon Air Annual Fee (*Not Taxable) 4800 4800 4800 4800
Addtl 5 Cameras License Bundle Annual 4740 4740 4740
SWAT & Traffic Cameras Tech Assurance Plan
Axon Flex License Annual 6960 6960
SWAT & Traffic Cameras Tech Assurance Plan
Dock 2 License Annual 1008 1008
SWAT & Traffic Cameras Tech Assurance Plan
Dock License Annual 360 360
Total 4800 9540 $17,868.00 $17,868.00
Subtotal $50,076.00
Tax $2,585.87
Total Overage $52,661.87
Add-on Overage Against Contact PO
Packet Page 137 of 742Attachment 2 Page 1 of 1

Contract $775,358.11
Amendment $120,120.00
PO 21738 Total Value $895,478.11
Date Term Invoice
Invoiced
Amount
Contract &
Amendment
Quoted Value
Overage PO Balance
06/13/19 Year 1 Contract SI-1577308 $168,076.63 $168,076.62 $727,401.48 01/23/20 Year 1 Amendment SI-1594897 $17,160.00 $17,160.00 $710,241.48 01/30/20 Year 2 Contract SI-1634474 $156,620.37 $151,820.37 $4,800 $553,621.11 03/04/21
Year 3 Contract &
Amendment SI-1709885 $187,497.35 $177,560.37 $9,540 + Tax $366,123.76 03/04/21
Year 2 Amendment
(billed late)SI-1709886 $25,740.00 $25,740.00 $340,383.76 03/24/22
Year 4 Contract &
Amendment INUS047713 $196,522.82 $177,560.37 $17,868 + Tax $143,860.94 01/01/23
Year 5 Contract &
Amendment INUS127619 $196,522.82 $177,560.37 $17,868 + Tax -$52,661.88 TOTALS $948,139.99 $895,478.10 $52,661.87
Invoice & Value Difference $52,661.89

RECORD OF PAYMENTS
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6/21/23, 10:03 AM City of Fairfield, CA
https://fairfield.riskworks.com/applications/Compliance/Profile_view.asp?ComplianceProfileID=4825F117-7888-4B6C-AE9A-07F60FF7597A&refererU… 1/2 Inbox Records Configuration Reports Help
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Axon Enterprise Inc.

Account: 33081
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RISKworks Account Compliance Status:Compliant

Number of Active Evaluation(s):1
Total Number of Evaluations:10
Compliant Evaluations:1
Non Compliant Evaluations:0
TBD Evaluations:0

Items Requiring Attention:0

Organizational Unit
City of Fairfield, CA
Finance & Technology

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84972 Compliant 2/24/2023 Service
Contract
9/30/2022 8/1/2023
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Documents
Packet Page 143 of 742Attachment 5 Page 1 of 2

6/21/23, 10:03 AM City of Fairfield, CA
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History

Agenda Item No: 14.

AGENDA REPORT
DATE:July 18, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023191 of the City Council of the City of Fairfield Authorizing the City Manager to Execute and Approve a 120Month Contract with Axon Enterprise, Inc. to Provide Equipment and Services for the Police Department RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Axon Enterprise, Inc. (Axon) is Fairfield Police Department’s (FPD) current provider for Tasers and BodyWorn Cameras (BWC). FPD currently has a contract with Axon for BWC service that is expiring.

FPD is seeking to renew the contract with Axon.

DISCUSSION
FPD currently uses hardware and software provided by Axon to perform critical job functions. These items include body worn cameras, conducted energy weapons (Tasers), and software programs to maintain and store digital evidence from unmanned aerial vehicles, body worn cameras, and thirdparty video. FPD is seeking approval for a 120month contract renewal with Axon to continue providing those services and to expand software capabilities.

Axon’s Officer Safety Bundle extends the BWC contract for another ten years, and adds new tasers, training aids, software suites for administrative, investigative, and community response functions, and includes all associated BWC hardware and taser cartridges. The goals of the proposed contract are to

1.) consolidate multiple Axon contracts into one, 2.) secure longterm cost and technology predictability, and 3.) ensure fiscal responsibility and cost savings to the City.

Contracts to be consolidated include the BWC Program, Drone Program (Axon Air), Taser Program, software suites, and Axon Interview. The proposed tenyear contract includes prescheduled replacements for technology items at regular intervals for the taser and BWC.

Each officer is issued a taser, an accurate and effective lesslethal tool on an officer’s belt that can bring tense and violent situations to a close without the use of higher levels of force. FPD's current tasers need replacing and the newest model, the Taser 10, offers many features that our current X26P Tasers do not have. The Taser 10 is a cartridgefired device that increases the effective range from 21 feet to 45 feet and number of shots available to the officer from one to ten. These options provide the benefit of increased standoff distance and multiple attempts to temporarily incapacitate a person to safely take them into custody. Taser 10 advancements in accuracy, effectiveness and reliability can mean less likelihood of escalation to lethal force.

BWCs have been essential over the last decade in increasing trust with our community through transparency. Included in the bundle is software to audit police officer body worn camera usage.

The bundle also includes several essential training components. The training suite allows officers to practice deploying tasers on a live person in a safe manner, so that they can experience and understand the nuances of using the taser on a moving target versus a static paper target, better simulating realworld encounters. The training also includes tuition for Axon’s instructor school, which will allow our inhouse instructors to receive the most uptodate and advanced training.

The bundle provides software services related to administrative investigation data management and assisting with Public Records Act requests. The software components allow for the uploading of third party videos for investigators and providing software for interview rooms.

The Axon Officer Safety bundle includes video storage for the BWC, saving the city money on data storage and server space. Axon’s database, Evidence.com, also saves staff time in being able to electronically upload evidence, share evidence with the District Attorney’s Office, provide links to others that lawfully require video footage, and allow citizens to share evidence with FPD through a digital link.

When Axon was originally selected to provide services to the City, a competitive bidding process was followed. No other company was able to provide the services necessary. This is a renewal of the existing contract with Axon for tasers and BWC with additional services bundled.

FINANCIAL IMPACT
The total tenyear cost of the contract is $5,526,646.81, including tax. Bundled together, this package includes a discount of $1,646,383.58 over the tenyear contract. This bundle will cost FPD $555,045.70 annually for ten years minus a single $23,810.51 credit for unused services and including taxes.

Payments for the contract would begin in November of 2023, with the final payment due in November of 2032.

Funds are budgeted in the Police Department Patrol Contractual Services Budget (Fund 101, Organization Code 50200, Project 8441).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to adopt the resolution.

STAFF CONTACT
Sam Rowland, Lieutenant
(707) 4287702
[email protected]
Packet Page 146 of 742

Agenda Item No: 14.AGENDA REPORTDATE:July 18, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023191 of the City Council of the City of Fairfield Authorizing the CityManager to Execute and Approve a 120Month Contract with Axon Enterprise, Inc. toProvide Equipment and Services for the Police DepartmentRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEAxon Enterprise, Inc. (Axon) is Fairfield Police Department’s (FPD) current provider for Tasers andBodyWorn Cameras (BWC). FPD currently has a contract with Axon for BWC service that is expiring.FPD is seeking to renew the contract with Axon.DISCUSSIONFPD currently uses hardware and software provided by Axon to perform critical job functions. Theseitems include body worn cameras, conducted energy weapons (Tasers), and software programs tomaintain and store digital evidence from unmanned aerial vehicles, body worn cameras, and thirdpartyvideo. FPD is seeking approval for a 120month contract renewal with Axon to continue providing thoseservices and to expand software capabilities.Axon’s Officer Safety Bundle extends the BWC contract for another ten years, and adds new tasers,training aids, software suites for administrative, investigative, and community response functions, andincludes all associated BWC hardware and taser cartridges. The goals of the proposed contract are to1.) consolidate multiple Axon contracts into one, 2.) secure longterm cost and technology predictability,and 3.) ensure fiscal responsibility and cost savings to the City. Contracts to be consolidated include the BWC Program, Drone Program (Axon Air), Taser Program,software suites, and Axon Interview. The proposed tenyear contract includes prescheduledreplacements for technology items at regular intervals for the taser and BWC.Each officer is issued a taser, an accurate and effective lesslethal tool on an officer’s belt that canbring tense and violent situations to a close without the use of higher levels of force. FPD's currenttasers need replacing and the newest model, the Taser 10, offers many features that our current X26PTasers do not have. The Taser 10 is a cartridgefired device that increases the effective range from 21feet to 45 feet and number of shots available to the officer from one to ten. These options provide thebenefit of increased standoff distance and multiple attempts to temporarily incapacitate a person tosafely take them into custody. Taser 10 advancements in accuracy, effectiveness and reliability canmean less likelihood of escalation to lethal force.BWCs have been essential over the last decade in increasing trust with our community throughtransparency. Included in the bundle is software to audit police officer body worn camera usage.The bundle also includes several essential training components. The training suite allows officers topractice deploying tasers on a live person in a safe manner, so that they can experience andunderstand the nuances of using the taser on a moving target versus a static paper target, bettersimulating realworld encounters. The training also includes tuition for Axon’s instructor school, which willallow our inhouse instructors to receive the most uptodate and advanced training.The bundle provides software services related to administrative investigation data management andassisting with Public Records Act requests. The software components allow for the uploading of thirdparty videos for investigators and providing software for interview rooms.The Axon Officer Safety bundle includes video storage for the BWC, saving the city money on datastorage and server space. Axon’s database, Evidence.com, also saves staff time in being able toelectronically upload evidence, share evidence with the District Attorney’s Office, provide links to othersthat lawfully require video footage, and allow citizens to share evidence with FPD through a digital link.When Axon was originally selected to provide services to the City, a competitive bidding process wasfollowed. No other company was able to provide the services necessary. This is a renewal of theexisting contract with Axon for tasers and BWC with additional services bundled.FINANCIAL IMPACTThe total tenyear cost of the contract is $5,526,646.81, including tax. Bundled together, this packageincludes a discount of $1,646,383.58 over the tenyear contract. This bundle will cost FPD $555,045.70annually for ten years minus a single $23,810.51 credit for unused services and including taxes.Payments for the contract would begin in November of 2023, with the final payment due in November of2032.Funds are budgeted in the Police Department Patrol Contractual Services Budget (Fund 101,Organization Code 50200, Project 8441).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe City Council may choose not to adopt the resolution.STAFF CONTACTSam Rowland, Lieutenant(707) 428[email protected] COORDINATED WITH
City Attorney's Office, Information Technology
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
Axon 120Month Executive Summary
Axon Quote
REVIEWERS:

Reviewer Action Date
Marshall, Dan Approved 6/28/2023 6:41 PM
Marshall, Dan Approved 6/28/2023 6:42 PM
Marshall, Dan Approved 6/28/2023 6:42 PM
Beavers, Esther Approved 6/29/2023 11:09 AM
Beavers, Esther Approved 6/29/2023 11:23 AM
Packet Page 147 of 742

CITY OF FAIRFIELD

RESOLUTION NO. 2023-191

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AND APPROVE A 120-MONTH CONTRACT WITH AXON ENTERPRISE, INC. TO PROVIDE EQUIPMENT AND SERVICES FOR THE POLICE DEPARTMENT

WHEREAS, body-worn cameras, conducted energy weapons (tasers), and digital evidence storage and collection are standard practice in law enforcement ; and

WHEREAS, the Fairfield Police Department (FPD) currently uses body-worn cameras, tasers, and digital evidence storage and collection provided by Axon Enterprise Inc.; and

WHEREAS, FPD has an expiring contract with Axon Enterprise, Inc.; and

WHEREAS, FPD has found Axon products to be reliable and effective; and

WHEREAS, FPD would like to enter into a 120-month contract with Axon Enterprise, Inc. to continue to have them provide equipment and services.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby authorizes the city manager to execute and approve a 120- month contract with Axon Enterprise, Inc. to provide equipment and service s for the Police Department for a total of $5,526,646.81 with annual billings of $555,045.70 (Fund 101, Organization Code 50200).

PASSED AND ADOPTED this 18th day of July, 2023, by the following vote:

AYES: MEMBERS: WILLIAMS / BERTANI / MOY / PANDURO / CARR / TONNESEN / VACCARO

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
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AXON ENTERPRISE, INC. 4 44

120-MONTH QUOTE

SUMMARY

FAIRFIELD POLICE DEPARTMENT
1000 WEBSTER ST
FAIRFIELD, CA 94533

Axon Enterprise, Inc.
17800 North 85th Street
Scottsdale, AZ 85255
Phone: 800.978.2737

Packet Page 199 of 742Attachment 3 Page 1 of 26

AXON ENTERPRISE, INC. 4 44

AXON 10-YEAR CONTRACT INTRODUCTION

Fairfield PD Team,

On behalf of Axon , we are pleased to present a comprehensive proposal that will provide benefits to your personnel today, enhance your capabilities throughout the next decade, and offer cost savings and certainty for the life of the program.

This proposal is offered and recommended based on the discussions, presentations , demos, and evaluations the PD and Axon have had over the last several years.

The proposal reflects a new 10-year contract which combines multiple contracts into one with an estimated start date of 11/01/2023 .

The program is designed to accomplish 3 major goals of Fairfield PD:
• Consolidate multiple contracts into one
• Secure long-term cost and technology predictability
• Fiscal responsibility and cost savings to the City of Fairfield As you will see below in the Cost Overview the City and PD of Fairfield will take advantage of inherent savings in our Officer S afety Pl an and Fleet 3 bundled offerings. Axon has also provided $600k to $900k in discounts depending on the program you choose. Some incentives were applied to trade in and upgrade legacy TASER weapons, the majority as a concession for committing to a long-term commitment across multiple product lines.

We value Fairfield PD’s continued partnership with Axon and its role as a thought & technology leader in Sonoma County and the state of California.

With that in mind, we are excited to present options which will position Fairfield PD with a majority of Axon’s latest technologies.

Thank you!
Chris & James
Packet Page 200 of 742Attachment 3 Page 2 of 26

AXON ENTERPRISE, INC. 4 44

SOLUTION OVERVIEW
Axon’s Officer Safety Plan 10+ (OSP) bundles hardware, software, accessories, training programs, 24/7 customer support, equipment refreshes, and warranties together to help equip your officers with the solutions they need. Whether easing your administrative burden back at the station or protecting your officers in the field, Fairfield PD will receive the following program features and products to help you meet your goals.

HARDWARE COMPONENTS

ENERGY WEAPONS
4 134 TASER 10 Energy Weapons
p lus Spares
4 161 TASER 10 Battery Packs
4 134 TASER 10 Blackhawk Holsters
4 2 TASER Weapons 6 Bay Docks,
Cores, and Wall Mounts
4 TASER 10 Cartridges
4 Includes Inert, Hook and Loop
Training (HALT), Live Cartridges
and Duty Replacement Live
Cartridges
4 3 HALT Suits
4 2 HALT Targets and Target Frames

BODY-WORN CAMERAS
4 198 Axon Body-Worn Cameras
p lus Spares
4 21 Axon Body-Worn Cameras Docks,
Wall Mounts, and Accessories
4 One Axon Body-Worn Camera Mount
per Camera

IN-CAR CAMERA SYSTEMS
4 92 Axon Fleet 3 Camera Kits
4 92 Cradlepoint IBR900 R outers
4 92 Axon Signal Units
4 92 Airgain Antennas
4 92 Axon Fleet SIM cards

Packet Page 201 of 742Attachment 3 Page 3 of 26

AXON ENTERPRISE, INC. 4 44

SOFTWARE COMPONENTS

ENERGY WEAPONS
4 136 Axon Evidence TASER 10
Licenses

BODY-WORN CAMERAS
4 170 Axon Respond+ Licenses

IN-CAR CAMERA SYSTEMS
4 92 Axon Fleet 3
In-Car System Licenses
4 92 Axon Fleet 3 ALPR Licenses
4 92 Axon Respond+ Licenses
4 92 Axon Fleet 3
Unlimited Storage Licenses

DRONE SOFTWARE
4 8 Axon Air Class 1 UAS Licenses
4 2 Axon Air Class 2 UAS Licenses
4 10 Axon Air Pilot Licenses
4 Axon Air S kydio Streaming

I NTERVIEW ROOM SYSTEMS
4 Axon Interview Room Software &
S torage

DEMS
4 178 Axon Evidence Pro Licenses
4 178 Axon Evidence Unlimited
Storage Licenses (Axon Data Only)
4 178 Third-P arty V ideo
S upport L icenses
4 178 Redaction Assistant User
Licenses
4 178 Community Request
User Licenses
4 178 Auto-Tagging Licenses
4 178 Axon Performance Licenses
4 16,400 GB A -l a -C arte S torage
(Non-Axon Data)
4 Axon Investigate Dongle

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AXON ENTERPRISE, INC. 4 44

TRAINING AND SUPPORT
4 Auto-Tagging/Axon Performance Implementation
4 Axon Evidence Channel Services
4 Axon Starter Professional Services (3 days)
4 Energy Weapon Full-Service Deployment w/ Instructor Training 4 92 Axon Fleet 3 Vehicle Installations & Training

ENERGY WEAPON VOUCHERS
4 5 TASER 10 Master Instructor School Vouchers
4 5 TASER Instructor Course Vouchers

WARRANTIES AND REFRESHES
4 Five-Year TASER 10 Handle, Battery, and Dock Extended Warranties 4 Refresh of CEWs in year 6 to include five –Year warranty on TASER Handle, Battery, and Docking Stations
4 Five-Year Body-Worn Camera and Dock Warranties
4 Five-Year In-Car Camera System and Axon Signal Unit Warranties 4 Body-Worn Camera and Dock Refreshes every 30 months
4 In-Car Camera Refresh at 60 months

Packet Page 203 of 742Attachment 3 Page 5 of 26

AXON ENTERPRISE, INC. 4 44

P ROPOSAL OPTIONS SUMMARY
W e are pleased to present Fairfield PD with t wo options to purchase, each of which have been fairly discoun ted from Axon’s list price of products and services.

Please note all our bundled products (OSP, Fleet 3,) have inherent discounts built in, meaning if you were to buy each product separately in the bundle a la carte it would cost 10-20% more than if you bought the bundled solution. Axon now includes a 4% annual inflation escalator per year in our products and services.

As long-term partners and thought leaders in Northern California, Axon is offering additional concessions outside of the bundled offerings which will be outlined below.

Summary below does not include estimated sales tax.

Option 1: OSP10+ and Fleet 3 Purchase
As an incentive to purchase the OSP10+ and Fleet 3 programs in 2023, Axon h as proposed a $48/per user per month (PUPM) discount on the OSP10+ line item. This makes the program $239/PUPM for 10 years saving FPD $770,875. This eliminates all inflationary costs for this premium bundle a s the 2023 list price is $239/PUPM. We applied a $30/P U PM discount to the Unlimited+ users for a savings of $129,600 over 10 years. In total Axon is willing to provide over $900,000 in discounts to move forward on the OSP10+ and Fleet 3 p rogr ams in 2023.

Option 2: OSP10+ Purchase Only
Axon understood there was not an immediate or short-term need for the Records (RMS) product at FPD. Therefore, on the OSP10+ line item we discounted $3 1 /P UPM and on the Unlimited+ line item $30/PUPM. The total savings is o ver $633,000 over 10 years.

Packet Page 204 of 742Attachment 3 Page 6 of 26

AXON ENTERPRISE, INC. 4 44

O S P 10+ COST OVERVIEW WITH FLEET 3 PURCHASE

COST OVERVIEW
Program Length 120-Months
Refresh Schedule
Axon Body-Worn Cameras – 30,60,90, & 120 Months
Axon Docks – 30, 60, 90, & 120 Months
TASER CEW – 60 Months

BILLING SCHEDULE
Year 1 $511,626.31
Credit f or unused services ($23,810.51)
Year 2 $511,626.31
Year 3 $511,626.31
Year 4 $511,626.31
Year 5 $511,626.31
Year 6 $511,626.31
Year 7 $511,626.31
Year 8 $511,626.31
Year 9 $511,626.31
Year 10 $511,626.31

SAVINGS OVERVIEW
Estimated Savings per Year $191,347.24
Total Savings Offered $1,913,472.38
TOTAL
Total Program Cost $5,095,830.76
Estimated Total w/ Tax $5,295,549.51

Packet Page 205 of 742Attachment 3 Page 7 of 26

AXON ENTERPRISE, INC. 4 44

AXON FLEET 3 COST OVERVIEW

COST OVERVIEW
Program Length 120 Months
Refresh Schedule Axon Fleet Camera Kit at 60 Months

BILLING SCHEDULE
Year 1 $258,033.61
Year 2 $258,033.61
Year 3 $258,033.61
Year 4 $258,033.61
Year 5 $258,033.61
Year 6 $258,033.61
Year 7 $258,033.61
Year 8 $258,033.61
Year 9 $258,033.61
Year 10 $258,033.61

SAVINGS OVERVIEW
Estimated Savings per Year $45,111.60
Total Savings Offered $451,116.00
TOTAL
Total Program Cost $2,580,336.00
Estimated Total w/ Tax $2,651,545.90

Packet Page 206 of 742Attachment 3 Page 8 of 26

AXON ENTERPRISE, INC. 4 44

COST OVERVIEW T OTAL (ALL QUOTES)

QUOTE TOTAL
O SP 120-Month Total $5,095,830.76
Axon Fleet 3 120-Month Total $2,580,336.00
BILLING SCHEDULE (YEARLY TOTAL – TWO QUOTES COMBINED)
Year 1 $797,090.57
Year 1 Credit for unused services ($23,810.51)
Year 2 $797,090.57
Year 3 $797,090.57
Year 4 $797,090.57
Year 5 $797,090.57
Year 6 $797,090.57
Year 7 $797,090.57
Year 8 $797,090.57
Year 9 $797,090.57
Year 10 $797,090.57

SAVINGS OVERVIEW
Estimated Savings per Year $236,458.84
Total Savings Offered $2,364,588.38
TOTAL
Total Program Cost* $7,676,166.76
Estimated Total w/ Tax* $7,947,095.41

Packet Page 207 of 742Attachment 3 Page 9 of 26

AXON ENTERPRISE, INC. 4 44

O S P 10+ COST OVERVIEW WITHOUT FLEET 3

PURCHASE

COST OVERVIEW
Program Length 120-Months
Refresh Schedule
Axon Body-Worn Cameras – 30,60,90, & 120 Months
Axon Docks – 30, 60, 90, & 120 Months
TASER CEW – 60 Months

BILLING SCHEDULE
Year 1 $538,335.19
Credit f or unused services ($23,810.51)
Year 2 $538,335.19
Year 3 $538,335.19
Year 4 $538,335.19
Year 5 $538,335.19
Year 6 $538,335.19
Year 7 $538,335.19
Year 8 $538,335.19
Year 9 $538,335.19
Year 10 $538,335.19

SAVINGS OVERVIEW
Estimated Savings per Year $164,638.36
Total Savings Offered $1,646,383.58
TOTAL
Total Program Cost $5,362,919.56
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I N C ONCLUSION
By investing in our solutions as a bundle—versus a la carte purchases Fairfield PD could receive an overall savings of $2,364,588 throughout a 120-month contract when combining OSP10+, Fleet 3, Interview Room, and Air programs. This includes over $900,000 in Axon incentives to do so.
.

If you have any questions regarding our solutions or pricing, please contact:

POINTS OF CONTACT
Chris Neubeck
Account Manager - Axon
602.708.0074
[email protected]

James Hillary
Account Manager - CEW
206.399.9490
[email protected]
Please note, to sign a deal with Axon Enterprise, Inc., all accounts must be current, and any outstanding invoices must be paid.

We look forward to working with Fairfield PD to help bolster your current workflows by joining our technology—designed specifically for law enforcement—with your personnel.

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APPENDIX

APPENDIX PROTECT
LIFE
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D ETAILED SOLUTION OVERVIEW
Our proposed solution for Fairfield PD is built around our OSP: a comprehensive package of body-worn cameras, TASER energy weapons, Axon Evidence digital evidence management, and accompanying software applications to help capture, preserve, and manage evidence.

With Axon’s OSP, Fairfield PD can gain access to an ecosystem of connected hardware and software. The solutions included in the OSP package were designed to integrate with one another and intentionally built to help improve day-to-day law enforcement activities. By bundling these solutions into one cost-effective package, Fairfield PD can begin leveraging all of the necessary tools to improve efficiencies across your agency and keep your officers and communities safe.

The solutions that make up our comprehensive OSP package include:
4 TASER 10 ENERGY WEAPON
4 AXON BODY 3 W/ AXON RESPOND+
4 AXON EVIDENCE W/ UNLIMITED

STORAGE
4 THIRD-PARTY VIDEO SUPPORT
4 AXON COMMUNITY REQUEST
4 AXON PERFORMANCE
4 AXON STANDARDS
4 AXON CHANNEL SERVICES
4 AUTO-TAGGING
OFFICER S AFETY PLAN 10+
//TASER 10
The TASER 10 energy weapon gives officers a less-lethal option when attempting to de-escalate intense situations and helps limit harm to themselves and citizens. This
field-tested energy weapon utilizes life-saving
technology—including Neuromuscular Incapacitation—that
can safely immobilize a suspect from up to 45 feet away and lead to safer outcomes in the field.

TASER 10 IN THE FIELD
Officers placed in intense situations will find that the TASER 10 is an intuitive tool for quick de-escalation that limits harm as much as possible. Designed with ease of use in mind, an officer can quickly deploy a cartridge from the TASER 10 by inserting it into the front of the energy weapon and pulling the trigger to launch up to 10 probes from the cartridge. An officer can also use the TASER 10 as a deterrent by activating the warning alert—which consists of a bright pulsing light and loud alert sound that comes from the energy weapon—without launching a single probe.

The TASER 10 is built to operate in a variety of conditions and withstand the demands of modern-day policing. With a High-Impact Polymer housing, the device has been tested to endure a four-foot drop, as well as operate in a wide range of Packet Page 211 of 742Attachment 3 Page 13 of 26

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temperatures. Additionally, the TASER 10 has a five-year useful life and holds an IP67 Ingress Protection Rating.

ADDITIONAL FEATURES AND BENEFITS
4 45-FOOT MAXIMUM RANGE that creates more time and space to de-escalate and resolve conflicts
4 10-SINGLE PROBE CARTRIDGES that provide users with nine opportunities to achieve an effective connection leading to NMI
4 INDIVIDUALLY TARGETED PROBES that allow users to place each probe with precision and accuracy, and create their own spread from close or long range 4 ANY PROBE CONNECT TECHNOLOGY that uses a spread optimizer to energize up to four probes at once
4 INTEGRATION WITH AXON VR TRAINING to help improve TASER energy weapon proficiency, use-of-force decision-making, and confidence under stress 4 DAYLIGHT GREEN LASER that improves accuracy while aiming from varying distances
4 A CENTRAL INFORMATION DISPLAY on the back of the energy weapon that provides information on the status of the weapon, cartridge information, and the battery’s status
TASER 10 AT THE STATION
Once back at the station , officers can charge the TASER 10, upload device logs to Axon Evidence, and receive firmware updates by simply inserting the energy weapon into a docking station. Our docking stations include 1-bay and 6 -bay options and can be installed or set up to fit a variety of layouts and designated spaces .

Once device logs are uploaded from the TASER 10 to Axon Evidence, they can be easily reviewed by Fairfield PD’s Axon Evidence administrators to monitor the usage, as well as the system status of your entire arsenal of TASER 10 energy weapons.

Additionally, your administrators can use Axon Evidence to assign and reassign energy weapons, verify firmware versions, access audit trails, and check a variety of energy weapon statuses.

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//AXON BODY 3
The Axon Body 3 camera is designed to capture clear admissible video and audio evidence when an officer is in the field. The camera has four configurable resolutions from 480p to 1080p and leverages low-light and clear frame technology to capture high-quality video evidence in a variety of environments. Four built-in microphones, strategically placed inside the camera, leverage audio algorithms and onboard audio processing to capture high-quality audio recordings. When combined, all of these elements help officers capture truth in the moment and maintain transparency in the field, and provide real-time awareness to command personnel at the station.

AXON BODY 3 IN THE FIELD
Officers in the field have complete control over their Axon Body 3 cameras through six buttons strategically placed to be easily accessible. These buttons allow officers to start and stop recordings, manage volume levels, activate and deactivate operation modes, and access camera information.

An officer can easily and quickly view their camera’s status via LED lights on the front and top of the camera, as well as from the Camera Display built directly into the top of the camera. For example, when the camera is recording, both the LED lights on the front of the camera and the Camera Display will blink red. The camera also uses audio and haptic feedback in unison with visual feedback to help remind officers of the current state of the camera. This is useful in situations when officers are multi- tasking and need to quickly check the status of the camera without losing focus on the task at hand.

ADDITIONAL CAMERA FEATURES AND BENEFITS
4 A DURABLE DESIGN that has been tested to meet/pass the Ingress Protection Rating, MIL-STD Defense, and Impact Certified standards, and can withstand impacts and operate in the harshest environments.
4 AN INTEGRATED AND EASY-TO-USE MOUNTING SYSTEM that allows officers to quickly mount their cameras to various locations on the body and across different uniform types and equipment, such as helmets and belts. 4 EMBEDDED REAL-TIME AWARENESS TECHNOLOGY via Axon Respond, which allows the camera to send notifications and alerts, GPS and Wi-Fi location information, and a secure livestream feed over an LTE connection to Axon Evidence or a mobile application.
4 INTEGRATED AXON SIGNAL TECHNOLOGY that activates cameras if an action is taken, such as a firearm being removed from a holster equipped with Axon Signal Sidearm.
4 A LONG-LASTING BATTERY that is capable of providing 12 hours of battery life under normal usage
4 A MOBILE CHARGING OPTION that allows officers to charge the camera from their patrol vehicle via a USB-C cable.

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4 A CONFIGURABLE PRE-EVENT BUFFER that can capture up to two minutes of video before the came ra is actively recording
4 AN IN-THE-FIELD EVIDENCE OFFLOAD OPTION that allows officers to send individual pieces of evidence directly from the camera to Axon Evidence.

AXON BODY 3 AT THE STATION
Once back at the station at the end of a shift, officers can begin charging the camera, offloading evidence to A xon E vidence, and updating the camera’s settings and operating system by simply plugging the Axon Body 3 camera into an Axon docking station. Our docking stations include 1-bay and 8-bay options and can be installed or set up to fit a variety of layouts and designated spaces . Whether the docks are placed on a table or mounted to a wall, officers can insert their cameras into any bay and end their shift with confidence, knowing their evidence will be securely offloaded, and the camera will be fully charged and have the necessary storage available to capture critical events as they unfold during their next shift.

REAL-TIME SITUATIONAL AWARENESS
In addition to streamlining an officer’s workflow when ending their shift and uploading evidence, Axon Body 3’s integration with the Axon Ecosystem enables dispatch and command staff to gain real-time situational awareness of events in the field, through Axon Respond. Axon Respond enables remote personnel to quickly gain insight into a call-for-service or an officer’s whereabouts. By simply signing into Axon Evidence or the Axon Respond mobile application, the personnel can open up the Axon Respond Map and access livestreams from active cameras, view location data as cameras move, and receive live alerts and notifications. These capabilities make it possible for those not on scene to gather better intel and help officers in the field as situations change. Whether checking in on a responding officer or sharing tactical advice during a critical event, Axon Respond gives your agency access to information in the moment.

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//AXON EVIDENCE
Axon Evidence is a scalable, cloud-based DEMS, which stores all digital evidence in a centralized, secure system. Axon Evidence integrates with the entire Axon Ecosystem of devices and applications, so your personnel can use its suite of features and efficient workflows to easily store, organize, and view evidence.

On top of that, Axon Evidence includes easy-to-use case-building tools and sharing workflows that allow users to build cases out of the evidence stored in the system. Once built, these cases can then be shared across your agency and with prosecuting partners in other agencies and jurisdictions.

AXON EVIDENCE AT THE STATION
Personnel in a variety of roles can use Axon Evidence as the centralized system for uploading, storing, managing, searching, and organizing evidence—both captured via devices in the Axon Ecosystem, and gathered from other, third-party sources.

Each user of Axon Evidence has their actions and capabilities within the system determined by role-based access permissions within the system.

These permissions are reflected within the system’s dynamic user interface. For example, an Admin user will most likely have access to more tools and actions than that of a Basic user. Depending on those permissions, a user’s experience in the system will vary. P roviding a specific user with only the actions necessary to complete their duties when working within Axon Evidence creates a cleaner workspace with fewer distractions. No more mouse clicks that trigger unwanted actions or navigating through hundreds of unnecessary evidence files.

SEARCHING AND MANAGING EVIDENCE
The search functionality in Axon Evidence is designed to reduce the time it takes to locate an evidence file. The search interface offers an intuitive design that allows users to quickly navigate the search fields and filters to find exactly what they are looking for.

Axon Evidence also supports bulk action capabilities that can save users time when managing the system and their evidence. For example, instead of going into the video player interface to perform actions on an individual video, Axon Evidence supports bulk actions that can be performed on one or many selected videos based on search results, which can save time when managing multiple pieces of evidence.

WORKING WITH EVIDENCE
While working with evidence, users will have the ability to review and playback video and audio with our built-in media player. With basic controls that allow a user to play, stop, rewind, fast forward, and control the speed at which evidence files are played, users can quickly and thoroughly review their evidence.

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While reviewing evidence from the View Evidence page, your users can also:
4 CREATE CLIPS AND MARKERS to focus on or separate certain parts of a video 4 CREATE REDACTIONS with powerful AI that helps detect and mask common objects such as license plates, MDC screens, and faces
4 VIEW METADATA OVERLAYS that display important information such as the time and date
4 ADD METADATA, TAGS, NOTES, AND CATEGORIES to the evidence file 4 SHARE EVIDENCE FILES with other users or external partners 4 ACCESS AND DOWNLOAD THE AUDIT TRAIL to review actions taken on the evidence 4 VIEW LOCATION DATA AND AUTOMATED TRANSCRIPTIONS that may be associated with the evidence file

CONTROLLING ACCESS TO EVIDENCE
Axon Evidence governs access to stored information through agency-defined access control settings and configurations. Administrators will create roles for different users that dictate levels of access. Each Axon Evidence user will then be assigned one of these roles, which determines if they do or do not have access to particular DEMS features and functions. Agencies can also create cases and groups to control evidence access lists and improve sharing workflows.

Additionally, Axon Evidence provides many agency-customizable security features to secure digital evidence, including password complexity requirements, failed login limits, and enforced timeout settings. Multi-factor authentication options are also available to allow a user to access the system without the need for an administrator’s approval.

PROTECTING THE CHAIN OF CUSTODY
Robust evidence, device, and user audit trails help protect the chain of custody within the system. For peace of mind, every action taken by your personnel when in the system is tracked and recorded in a tamperproof audit trail.

Axon’s compliance demonstrates our commitment to providing a trustworthy platform and offers Fairfield PD a way to understand the controls put in place to secure Axon Evidence and the data you store in it.

SECURING THE SYSTEM AND EVIDENCE
Axon Evidence was designed and operates to ensure compliance with the FBI CJIS Security Policy. Fairfield PD can be assured that your digital data is protected by a robust information security program designed to exceed the CJIS security requirements as well as provide protection against current and emerging threats.

Additionally, all evidence data is encrypted at rest and in transit. Robust SSL/TLS is implemented for data in transit using TLS 1.2 with a 256-bit connection and Perfect Forward Secrecy. Evidence data stored at rest is encrypted with at least 256-bit AES.

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THIRD-PARTY VIDEO SUPPORT
OBJECTIVE // Access and review hundreds of converted file types within Axon Evidence The Axon Evidence third-party video playback feature automatically converts and plays videos not supported by the default video player. Officers and investigators will save time when ingesting video of a non-standard file type, as the feature automatically converts and plays more than 1,000 file types and their variations, with new file types added regularly and directly from customer requests.

AXON COMMUNITY REQUEST
OBJECTIVE // Create easy-to-use submission portals that can be shared with your community to intake evidence
Axon Community Request is a tool built to securely request evidence from the public at large for ingestion into Axon Evidence. A public information officer or another authorized user can use Axon Community Request to create a public web portal and share a link to that portal via social media. Community members can then access the portal link and upload any evidence they have related to the incident in question, greatly simplifying the evidence-collection process.

AXON PERFORMANCE
OBJECTIVE // Track an officer’s body-worn camera, in-car video system, or energy weapon usage—within Axon Evidence—against your policies Axon Performance is a tool in Axon Evidence that allows field supervisors to easily review the videos and performance of their reporting officers. Field Supervisors can use Axon Performance to focus on videos of an individual officer or generate videos from random officers. In either case, the tool will notify the reviewee of the feedback and coaching once the review is submitted. Administrators can customize Axon Performance according to Fairfield PD’s needs, including setting up squads for review (grouping of officers in a unit, shift, or team that reports to the same field supervisor), as well as specific policies to measure against.

AXON STANDARDS
OBJECTIVE // Create and manage internal affairs and officer-based performance reports
Axon Standards is a tool in Axon Evidence that assists with report writing for officer- involved events. Supervisors and Professional Standards units can streamline their report-writing duties by having direct access to the associated digital evidence and taking advantage of predictive typing, task delegation, and data management features.

System administrators can create custom forms specific to Fairfield PD’s policies, design routing, and approval processes to match your workflows and create automated alerts so that no report is bottlenecked in review.

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AXON CHANNEL SERVICES
OBJECTIVE // Consolidate evidence files from multiple sources and make them all accessible from Axon Evidence
Axon Data Services (also known as Channel Services) connects files from multiple sources such as legacy CDs and DVDs, CCTV, and forensic tools for ingestion and storage in Axon Evidence. By implementing Axon Data Services, system users can benefit from the convenience of having access to multiple evidence streams in one familiar platform. Additionally, agencies will benefit from the advanced security and audit capabilities of Axon Evidence for any evidence ingested via Axon Data Services.

AUTO-TAGGING
OBJECTIVE // Connect and apply metadata from your CAD/RMS to evidence files stored in Axon Evidence
The Auto-Tagging service takes information directly from your CAD or RMS solution and correlates it with the associated videos stored in Axon Evidence. Your officers will no longer need to manually tag their body-worn and in-car camera recordings or double-check manual entries for errors. Administrators can rest easy knowing that the metadata from your CAD and RMS systems are correlated via auto-tagging with custom retention categories in Axon Evidence, making proper evidence retention simple.

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//AXON FLEET 3
Axon Fleet 3 is an in-car video system purpose-built to capture audio and video within and outside of the vehicle. Axon Fleet 3 offers comprehensive evidence capture so that incidents are accurately d ocumented and policing processes become more efficient and purposeful. Evidence captured by the system is stored on the Axon Hub and offloaded to Axon Evidence via LTE or Wi-Fi connections. The system also leverages Automatic License Plate Recognition (ALPR) technology to quickly gather information tied to plate reads.

Axon Fleet 3 also comes equipped with real-time awareness technology that makes livestreaming a video feed from the front- facing camera possible, as well as Axon Signal technology to automatically start a recording if a particular action is taken or a device is engaged.

AXON FLEET 3 IN THE FIELD
Vehicles equipped with Axon Fleet 3 can capture clear and admissible evidence from two cameras—including a front-facing Dual-View camera and rear-facing Interior Camera—both with four configurable resolutions from 480p to 1080p.

The Dual-View Camera supports a Panoramic mode with a 5:2 aspect ratio. This aspect ratio lessens the view of the vehicle’s hood—as well as the sky—when recording, which helps capture a wider view of events happening in front of the vehicle.

The camera uses two built-in image sensors and auto-exposure capabilities to record high-quality video in all conditions ranging from dim twilight to bright daylight. This technology helps the camera adjust to a variety of lighting environments as the patrol vehicle moves, including traveling through tunnels and parking garages. Additionally, the use of motion blur technology helps to clearly capture fast-moving objects, which is especially useful when using our ALPR technology to scan license plates in the flow of traffic.

The Interior Camera captures video in full color during daylight operation and automatically transitions to capture video in infrared at night. This infrared technology enables video recording even in total darkness, ensuring any activity taking place within the vehicle’s cabin is documented. The Interior Camera has a set aspect ratio of 4:3, which allows the camera to capture video evidence of the back cabin, from door-to-door, and above an occupant's head to below their knees.

Each Axon Fleet 3 camera leverages a multi-microphone setup. The Dual-View Camera has three built-in microphones, and the Interior Camera has two built-in microphones. With these multiple integrated microphones, Axon Fleet 3 can make the most effective use of Axon’s audio algorithm—developed in partnership with Nokia—which dramatically improves captured audio. Combining Nokia-OZO’s Audio Focus and Audio Windscreen technology with our audio algorithm helps to improve speech clarity and reduce unwanted environmental noise in a variety of recording settings.

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ADDITIONAL FEATURES AND BENEFITS
4 A DURABLE DESIGN that has been tested to meet/pass the Ingress Protection Rating, MIL-STD Defense, and Impact Certified standards, and can withstand impacts and operate in a range of temperatures.
4 CONTINUOUS SYSTEM POWER FROM THE PATROL VEHICLE’S ENGINE that keeps the system running while the ignition is switched on.
4 BACK UP BATTERY POWER for up to 30 minutes once the ignition is switched off. 4 A BUILT-IN ALPR CAMERA with 4K sensors to help legibly capture license plates up to 3 lanes away and ~50 feet in distance, at a closing speed of ~140 MPH. 4 A CONFIGURABLE PRE-EVENT BUFFER that can capture up to two minutes of video before the camera is actively recording.
4 COMPATIBLE WITH AXON WIRELESS MICROPHONES with a range of 1,000 feet. 4 EMBEDDED REAL-TIME AWARENESS TECHNOLOGY that allows the camera to send notifications and alerts, GPS and Wi-Fi location information, and a livestream feed over an LTE connection to Axon Evidence or a mobile application. 4 EMBEDDED AXON SIGNAL TECHNOLOGY tied to configurable triggers that activate cameras if a particular action is taken—like a door being opened or a weapon rack being unlocked.
4 VIDEO RECALL FEATURE that allows for recovery of video footage if a device was not recording at the time of an incident.
4 FUTURE SUPPORT for up to five in-car video cameras.

EASE OF USE THROUGH AXON FLEET DASHBOARD
The Axon Fleet Dashboard application—designed for a police vehicle’s MDC—can be used to control and support your Axon Fleet 3 in-car cameras. Axon Fleet Dashboard allows users to start and stop camera recordings, play recorded videos, add metadata to videos, and offload evidence directly from the vehicle. Additionally, Axon Fleet Dashboard supports user interactions with Axon Fleet 3’s built-in ALPR capabilities, which includes receiving and responding to vehicle hotlist notifications.

Once signed in to Axon Fleet Dashboard, users can interact with and navigate four main pages:
4 DEVICES – Users can review camera status, manually start and stop a camera recording, and watch live views from connected in-car and body-worn cameras. 4 VIDEOS – Users can review and add metadata to videos, position videos for priority upload, and check the upload status of videos. 4 ALPR – Users can view and interact with ALPR system notifications and responses.
4 SETTINGS – Users can review vehicle, user, and system information, pair with and change body-worn camera settings, and sign out of the application.

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Axon Fleet Dashboard also supports the ability for two users to be signed into the same session at once. Any video evidence recorded when two users are signed in will have dual ownership when evidence is uploaded to Axon Evidence, thus allowing both users to access and manage the captured evidence.

AT THE STATION
When in the field, an Axon Fleet 3 patrol vehicle is constantly connected to Axon Evidence through the Cradlepoint router. This router uploads video evidence stored on the Axon Fleet Hub—the in-car vehicle’s storage system—via an LTE or Wi-Fi connection. This constant transfer of data helps to both free up onboard storage and reduce manual upload processes when back at the station, and makes evidence available to Axon Evidence administrators and >’s command staff faster.

REAL-TIME SITUATIONAL AWARENESS
With our real-time situational awareness technology—Axon Respond—enabled, dispatch and command staff can quickly gain insight into a call-for-service or a patrol vehicle’s whereabouts. By simply signing into Axon Evidence or the Axon Respond mobile application, users can open up the Axon Respond Map and access livestreams from active cameras, view location data as cameras move, and receive live alerts and notifications. These capabilities make it possible for those not on scene to gather better intel and help officers in the field as situations change and/or escalate.

Whether checking in on a unit or sharing tactical advice during a critical event, Axon Respond gives your agency access to information in the moment.

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DEDICATION TO C USTOMER S UCCESS
Once a solution is delivered, most agencies are left asking, what’s next? Axon has you covered. We are committed to providing Fairfield PD with post-sales and post- deployment support. Whether that be troubleshooting assistance, technical support, additional training, consulting advice, or help with exchanging and returning equipment, our dedicated team is here for you. Through regular communication, our knowledgeable staff can offer Fairfield PD the support you should expect from a service provider. This support includes access to:
4 24/7 CUSTOMER SUPPORT – Axon’s full customer support division is available via live phone support, 24 hours a day, seven days a week.
4 PROFESSIONAL SERVICES – Experienced and skilled personnel who are involved in the implementation, development, deployment, management, and support of your Axon program
4 SALES ENGINEERS (SE) – SEs own the technical aspects of the sales process and have a technical mindset that allows them to understand complex systems and solve intricate challenges involving hardware, software, and network issues 4 CUSTOMER SUCCESS MANAGERS – Dedicated Axon personnel assigned per agency who communicate important operating system/firmware and hardware updates, identify day-to-day bugs, and address general issues, as well as fulfill hardware refreshes and deployment of new equipment, conduct quarterly business reviews with customers, and identify important customer feature requests 4 SUBJECT MATTER EXPERTS (SME) – SMEs have vast experience in Axon products and an understanding of the complex issues that affect law enforcement around the world
4 ECOMMERCE – Axon’s online store is available to clients for an expedited purchasing experience on smaller orders
4 CONSULTANTS – Part-time expert consultants, made up of retired law enforcement leaders, who deliver service on smaller projects and serve as additional resources on large projects
4 AXON’S EXECUTIVE TEAM – A leadership team with broad business and technology experience
4 AXON’S TASER ENERGY WEAPON TEAM – A team of experienced TASER energy weapon sales reps, engineers, and SMEs
4 CURRENT CLIENT EXPERIENCE – Reference information provided by our current clients to demonstrate our experience working with agencies of similar size and scope of work
4 AXON ACCELERATE – Axon’s user conference brings members of the law enforcement community, technology leaders, and prosecutors together to learn how agencies can make policing more effective and efficient with Axon products

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4 ACCOUNT MANAGEMENT HELP – Available assistance when issues arise with an agencies account
4 LUNCH AND LEARNS – Short informational sessions to share knowledge across and within different disciplines at Axon
4 LEARNING AND DEVELOPMENT – Ongoing training courses that cover and promote proper software and hardware use and compliance
Our goal is to provide Fairfield PD with the necessary assistance to help make the most of the solutions you count on every day. With a network of resources dedicated to and designed to meet the needs of law enforcement, Axon is here to help.

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Fairfield City CouncilJuly 18, 2023

Fairfield City Council
July 18, 2023