PASSED AND ADOPTED this 19th day of December, 2023, by the following vote:
AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESON / VACCARO/ WILLIAMS
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
MAYOR
ATTEST
____________________________
CITY CLERK
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PROFESSIONAL SERVICES AGREEMENT
Pre-Construction Services for
Fire Station #36 and #39
THIS AGREEMENT is made at Fairfield, California, as of ________________, 20____, by and between the City of Fairfield, a municipal corporation (the “CITY") and Griffin Structures, Inc. ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.
CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
7) TERM. This agreement shall be in effect through June 30, 2024; or until the scope of work is completed.
8) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 9) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.
This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 10) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.
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Revised 6/1/2022
11) NOTICES. This Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:
CITY Contact: Ryan Panganiban
E-mail: [email protected]
Address: 1000 Webster Street, 3rd Floor
Fairfield, CA 94533
Telephone: 707-428-7017
INVOICES send to: [email protected]
Notices must be given to CONSULTANT at the following:
CONSULTANT Contact: Jon Hughes
E-mail: [email protected]
Address: 1850 Warburton Ave., Suite 120
Santa Clara, CA 95050
Telephone: 408-955-0431 ext. 208
EXECUTED as of the day first above-stated.
City of Fairfield, a municipal corporation
By:__________________________________
CONSULTANT
By:___________________________________
Griffin Structures, Inc
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Revised 6/1/2022
EXHIBIT “A”
SCOPE OF SERVICE
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GRIFFIN STRUCTURES FEE PROPOSAL
FIRE STATIONS 36 AND 39 – PRECONSTRUCTION SERVICES
CITY OF FAIRFIELD
11/22/2023
Griffin Structures’ Fee Proposal is based on all reasonable costs necessary to perform Project Management services during the Pre-Construction Phase, for the Fairfield Fire Stations 36 and 39 projects. For these requisite services, Griffin Structures proposes the following Time & Materials Not to Exceed Fee:
Construction Management: $ 100,350
Reimbursable Costs: $ 3,650
Total $ 104,000
All proposed hourly rates are fully burdened and include overhead profit, taxes, and benefits. The hours identified for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task, phase, or time-period. We reserve the right to reallocate hours between staff members and tasks to accomplish the overall objectives and requirements of the project.
Services are based on the attached Fee Schedule, Resource Allocation Schedule, which provides detail on the allocation of hours. Any extension of the schedule or services may result in additional fee, in good faith negotiation with the City.
SCOPE OF SERVICES
1. Contractor Prequalification: The prequalification process allows the City to establish certain minimum requirements that demonstrate competency. Griffin Structures uses the Dept. of Industrial Relations questionnaire template for performing this effort. Working with City staff and the design team, Griffin will seek to establish certain minimums for overall revenue, bonding capacity, safety EMR rating, comparable experience minimums, and possibly even specialty subcontractor prequalification. We will then disseminate the RFQ in coordination with City procurement procedures and distribute the RFQ to contractors in the industry to generate interest in the project.
Once responses are delivered, our team will review the qualifications submissions, score the submissions, check references, and produce a summary report for City staff consideration. We will then assist City staff in the preparation of staff recommendations for the establishment of a prequalified short list of bidders.
2. Contractor Bidding: Griffin will work closely with the design team to ensure the bid package is complete, especially as it relates to the General Provisions, Special Provisions, and Division 01 Packet Page 127 of 393Attachment 2 Page 4 of 13
Specifications. In this regard we will focus on such things as; precedence of documents, construction standards, standard of care, change order procedures, mark-ups, definitions of time, conflict resolution, management requirements, existing conditions, investigation of the property, protection of surrounding facilities, and special instructions to bidders. Griffin will utilize its vast resource of documents from past projects to produce a document that incorporates the best practices of the industry which will in turn protect the City of Fairfield from unnecessary risk.
Once the documents are in the bid process, we will manage the communications process to address bid questions, substitution requests, the issuance of addenda, the bid opening process, duration of bid effort, and the overall governance of the process to eliminate the possibility of a protest. Griffin understands this process well and brings leadership and efficiency to this process that all too often descends into a chaotic effort fraught with irregularities.
Once bids are delivered, our team will review them to ensure the bids are both responsive and responsible, that the bidders have included all necessary bid requirements, as well as qualitative sections demonstrating similar project capabilities, Griffin will oversee this effort and will provide a comprehensive bid analysis that addresses all key requirements and facilitates the decision- making process.
QUALIFICATIONS AND EXCLUSIONS
1. Hourly rates are valid through December 31, 2024, and will escalate by CPI annually thereafter.
2. Insurance costs are included as a reimbursable expense and will be billed monthly at the rate of $10 per $1,000.
3. Costs for surveying, construction staking, environmental and hazardous materials surveys, and all environmental and hazardous materials transportation and remediation costs are excluded.
4. Software licenses or user fees and all software training costs for specific project management software being required by either the City or their contractor(s) are excluded.
5. The cost of bulk blueprinting for plans and specifications for use by the contractors and subcontractors is excluded. Funds included in reimbursable expenses are for Griffin printing costs alone.
6. Independent or third-party testing companies such as Roofing, Peer Reviews, LEED, or other specialized third-party oversight services other than those listed herein are excluded.
7. Commissioning requirements required by Cal Green (Title 24) are excluded. Griffin will manage the commissioning process, but we have not included a commissioning agent, nor development of commissioning specifications.
8. No FF&E or OS&E procurement is included in this proposal.
9. Construction Cost Estimates, when provided, are based on standard industry practice, professional experience, and knowledge of market conditions. Griffin has no control over material and labor costs, contractor’s methods of establishing prices or the market and bidding conditions at the time of bid. Therefore, Griffin does not guarantee that bids received will not vary from the cost estimate Packet Page 128 of 393Attachment 2 Page 5 of 13
provided and Griffin is not liable for any costs, liabilities, or damages incurred by the City arising from Griffin’s opinion of cost, the actual project cost to the City, delays caused by events outside the control of Griffin, or any labor or material cost increases.
10. Griffin is not responsible for, and the City will hold Griffin harmless from, any schedule delays and/or any losses, damages, or liabilities resulting therefrom that are caused by (1) events or conditions that are outside of Griffin’s control or (2) the acts or omissions of parties for whom Griffin is not legally liable (collectively, “Non-Consultant Delays”). The schedule for completion will be extended for any Non-Consultant Delays. If Griffin incurs additional costs or expenses due to Non-Consultant Delays, then Griffin’s fee compensation will be equitably adjusted to cover such additional costs or expenses, at then current rates.
11. CASp review and inspection services are excluded.
12. Please note: This proposal shall remain valid and in full force and effect for a period of 120 days from the date of issuance, after which time it shall be deemed null and void.
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Revised 6/1/2022
EXHIBIT “B”
PAYMENT
1) For and in consideration of Consultant’s Services, CITY agrees to pay CONSULTANT for actual fees, costs and expenses for all time and materials expended and in no event shall total compensation under this Agreement exceed ONE HUNDRED FOUR THOUSAND DOLLARS ($104,000) without CITY authorization.
2) Payment shall be made to CONSULTANT in accordance with the CONSULTANT’s price proposal accepted by the City. CONSULTANT shall submit, and CITY shall pay, monthly invoices for work performed during the previous month. For the time and material services billing shall be based on the hourly and fee rate charges set forth in Exhibit “B” attached hereto, and on the number of hours expended on the PROJECT by each classification of employee.
3) Extra Work performed by the CONSULTANT for any work required by the CITY which is not specified as part of Exhibit “A,” including but not limited to, any changes to CONSULTANT's Services including but not limited to contract change orders after the award of the construction contract by the City Council, or testimony in Court, shall be compensated by the use of the time and material fee rates of the attached Exhibit "B." No extra work will be compensated for unless required by CITY in writing.
4) CONSULTANT shall submit invoices to CITY, Attention: [email protected] and CITY shall pay CONSULTANT within 30 days of receiving a proper invoice. CONSULTANT shall notify the CITY in writing when the CONSULTANT’s invoices total billing is within 25% of the total authorized amount.
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City of Fairfield
Fire Stations 36 and 39 Project
Fee Proposal
PRESIDENT PROJECT EXECUTIVE
SR. PROGRAM &
CONSTRUCTION
MANAGER
Jon Hughes Gary Chubb Hernan Munayco
$250/hr.$240/hr.$230/hr.
1 CONTRACTOR PREQUALIFICATION 12 60 135 $48,450
1.1 Develop RFQ Incl Incl Incl
1.2 Review RFQ with City staff and legal counsel Incl Incl Incl
1.3 Coordinate solicitation with City procurement Incl Incl Incl
1.4 Generate bidder interest Incl Incl Incl
1.5 Answer bidder questions and issue addenda Incl Incl Incl
1.6 Review and score responses Incl Incl Incl
1.7 Perform reference checks Incl Incl Incl
1.8 Make recommendations to staff for short list of bidders Incl Incl Incl
1.10 Assist in notifications to successful bidders and posting results.Incl Incl Incl 2 CONTRACTOR BIDDING 12 60 150 $51,900
2.1 Assist in the assembly of bid package Incl Incl Incl
2.2 Coordinate solicitation with City procurement Incl Incl Incl
2.3 Manage bid RFI process Incl Incl Incl
2.4 Coordinate issuance of Addenda Incl Incl Incl
2.5 Attend Bid Opening Incl Incl Incl
2.6 Review submissions for responsiveness Incl Incl Incl
2.7 Prepare bid summary analysis Incl Incl Incl
2.8 Make recommendations to City staff for award Incl Incl Incl
2.9 Assist City staff in preparation of staff report Incl Incl Incl Total Hours 24 120 285
Subtotals $6,000 $28,800 $65,550
PROJECT / CONSTRUCTION MANAGEMENT TOTAL $100,350
3 REIMBURSABLE COSTS $3,650
3.1 Insurance $1,150
3.2 Misc. Allowances $2,500
GRAND TOTAL $104,000
Item No.PROJECT PHASE Totals
Griffin Structures 11/22/2023
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EXHIBIT “C”
GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession. 3) TIME. CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.
CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement without the written approval of the other party. Any unapproved attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by Either Party at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONSULTANT shall be entitled to no further compensation for work Packet Page 132 of 393Attachment 2 Page 9 of 13
Revised 6/1/2022
performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY. Any property covered in this section that is re-used without Consultant’s written authorization will be at City’s risk. 10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY. Consultant’s defense obligation be on a reimbursement basis, based on proportionate percentage of fault, as determined by a court of competent jurisdiction.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.
It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
CONSULTANT’S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law.
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11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated. 12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.
The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.
As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non-profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.
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EXHIBIT “D”
INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.
Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.
Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.
3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers X
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liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be , canceled by either party, reduced in or in limits except after thirty (30) days’ prior written notice by mail, , has been given to the CITY.
c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.
VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected].
All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.
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Agenda Item No: 9.
AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023298 of the City Council of the City of Fairfield Authorizing the Filing of a Claim with the Metropolitan Transportation Commission for Allocation of Transportation Development Act and State Transit Assistance Fund for Fiscal Year 20232024
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The City of Fairfield is an eligible claimant for the Transportation Development Act (TDA) and State Transit Assistance Fund (STAF) through the Metropolitan Transportation Commission (MTC). These funds are necessary to operate transit services in Fairfield. Adoption of this resolution will enable the City to file a claim with the MTC to receive up to $8,587,463 in sales tax and bridge toll revenues earmarked for local transit services for fiscal year (FY) 20232024.
DISCUSSION
Local and regional funding of FAST comes from several sources. The State TDA provides for the collection of a 1/4 cent of the general sales tax to fund transportation services and capital improvements. The sales taxes are collected by the State and returned to the cities and counties based upon population. TDA also provides cities with STAF funding that is distributed based upon sales taxes collected from the purchase of diesel fuel.
To receive its share of TDA and STAF revenue, the City must submit a combined claim to the MTC, as they are the agency responsible for the distribution of these funds. Each year, the City prepares a claim for submittal to the MTC to receive eligible TDA and STAF funds. The claim is based upon the operating budget for the FAST system.
The City will receive up to $8,587,463 under the FY 20232024 claim.
The breakdown of funds Fairfield will receive through this claim is:
Fairfield TDA 4 $4,061,644 Packet Page 137 of 393
Agenda Item No: 9.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023298 of the City Council of the City of Fairfield Authorizing the Filing ofa Claim with the Metropolitan Transportation Commission for Allocation ofTransportation Development Act and State Transit Assistance Fund for Fiscal Year20232024RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield is an eligible claimant for the Transportation Development Act (TDA) and StateTransit Assistance Fund (STAF) through the Metropolitan Transportation Commission (MTC). Thesefunds are necessary to operate transit services in Fairfield. Adoption of this resolution will enable theCity to file a claim with the MTC to receive up to $8,587,463 in sales tax and bridge toll revenuesearmarked for local transit services for fiscal year (FY) 20232024.DISCUSSIONLocal and regional funding of FAST comes from several sources. The State TDA provides for thecollection of a 1/4 cent of the general sales tax to fund transportation services and capitalimprovements. The sales taxes are collected by the State and returned to the cities and counties basedupon population. TDA also provides cities with STAF funding that is distributed based upon sales taxescollected from the purchase of diesel fuel.To receive its share of TDA and STAF revenue, the City must submit a combined claim to the MTC, asthey are the agency responsible for the distribution of these funds. Each year, the City prepares a claimfor submittal to the MTC to receive eligible TDA and STAF funds. The claim is based upon theoperating budget for the FAST system.The City will receive up to $8,587,463 under the FY 20232024 claim.
The breakdown of funds Fairfield will receive through this claim is:
Fairfield TDA 4 $4,061,644 Fairfield TDA 8 $3,661,421 Fairfield STAF $264,398 Fairfield TDA Capital $600,000 Total of Claim $8,587,463
Approximately $4,326,042 of these funds will be used for the operation of the fixed route services, $1,461,421 million will be used for paratransit services (DART and Reduced Fare Taxi programs), and $2.2 million will be used for microtransit services. FAST will claim $600,000 in capital funds to support vehicle purchases, major maintenance activities to extend the useful life of current vehicles (batteries, engines), electric infrastructure upgrades at the City’s Corporation Yard and other miscellaneous capital projects.
FINANCIAL IMPACT
The City anticipates receiving up to a total of $8,587,463 in funding to support transit services from TDA and STAF sources. These funds have been included in the budget for FAST.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
TDA and STAF are the largest revenue sources for FAST. Should the City choose against filing this claim, MTC will not release these fund sources to the City for financing its FY 20232024 operating and capital expenses. If this occurs, the City would need to either reduce or eliminate services or identify other funding sources to provide for its FY 20232024 operating and capital transit needs.
STAFF CONTACT
Lindsay Parker, Management Analyst
(707) 4283806
[email protected]@fairfield.ca.gov
COORDINATED WITH
City Attorney's OfficeMetropolitan Transportation Commission Solano Transportation Authority MV Transportation, Inc.
ATTACHMENTS:
Description
Proposed Resolution
Fiscal Year 20232024 TDA Claim
REVIEWERS:
Reviewer Action Date
Kaushal, Paul Approved 12/5/2023 11:25 AM
Beavers, Esther Approved 12/5/2023 5:52 PM
Beavers, Esther Approved 12/5/2023 5:53 PM
Packet Page 138 of 393
CITY OF FAIRFIELD
RESOLUTION NO. 2023-298
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE FILING OF A
CLAIM WITH THE METROPOLITAN TRANSPORTATION COMMISSION FOR ALLOCATION OF
TRANSPORTATION DEVELOPMENT ACT AND STATE TRANSIT ASSISTANCE FUND FOR FISCAL YEAR 2023-2024
WHEREAS, the Transportation Development Act (TDA) (Public Utility Code 99200 et seq.) provides for the disbursement of funds from the Local Transportation Funds of the County of Solano for use by eligible claimants for the purpose of transit and/or streets and r oads; and
WHEREAS, pursuant to the provisions of the TDA, and pursuant to the applicable rules and regulations thereunder (21 Cal. Adm. Code 6600 et seq.), a prospective claimant wishing to receive an allocation from the Local Transportation Fund shall file its claim with the Metropolitan Transportation Commission (MTC); and
WHEREAS, the City of Fairfield is an eligible claimant for TDA and State Transit Assistance Fund (STAF) funds pursuant to PUC Sections 99260, 99400, and 99310, as attested by the City’s opinion of counsel; and
WHEREAS, TDA and STAF funds will be claimed in fiscal year (FY) 2023-2024 for transit and/or streets and roads.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city manager or his designee is hereby authorized to execute and file a combined TDA, STAF, and RM2 claim, together with all necessary supporting documents, with the MTC for allocation and/or disbursement of TDA and STAF funds for FY 2023-2024.
Section 2. A certified copy of this resolution will be transmitted to the MTC in conjunction with the filing of the claim, and the MTC will be requested to grant the allocations of funds as specified herein.
Packet Page 139 of 393Attachment 1 Page 1 of 2
RES. NO. 2023-298
PASSED AND ADOPTED this 19th day of December, 2023, by the following vote:
AYES: COUNCILMEMBERS: MOY /BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS_
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
__________________
MAYOR
ATTEST:
____________________________
CITY CLERK
Packet Page 140 of 393Attachment 1 Page 2 of 2
FY 2023 – 2024
TDA CLAIM
COMPLETE PACKET
Packet Page 141 of 393Attachment 2 Page 1 of 137
TRANSPORTATION DEVELOPMENT ACT (TDA)
AND STATE TRANSIT ASSISTANCE FUNDS (STAF)
FOR FISCAL YEAR 2023-2024
Packet Page 142 of 393Attachment 2 Page 2 of 137
MTC Claim Application - Document A(a)
Claimant Information
FY 2023-2024
Submittal Date: November 2023 Enter requested information in yellow cells Enter requested information using dropdown menu
Information appears automatically in cells highlighted blue Claimant Information
1 Claimant Name City of Fairfield
2 Street Address 2000 Cadenasso Drive
3 City Fairfield
4 ZIP Code 94533
5 County Solano
Claimant Personnel Information
6 Authorized Signature Name David Gassaway
7 Authorized Signature Title City Manager
8 CFO Name John Furtado
9 CFO Title Finance Director
Contact for question about Claim
Contact to send Allocation
Instructions and Disbursement (if
different)
10 Contact Person Name Lindsay Parker Lynette Syme
11 Contact Person Title Management Analyst Management Analyst 12 Contact Person's Telephone 707-434-3806 707-434-3802 13 Contact Person's FAX
14 Contact E-Mail Address [email protected] [email protected] Application Submittal Date
15 Fiscal Year 2023-2024
16 Claim Submittal Date November 2023
Public Transportation Modes Operated
Mode Type Service Name
17 Motorbus Local
18 Demand Response DART
19 Demand Response Microtransit
20 Demand Response Local Taxi
21 Demand Response Intercity Taxi
22 Motorbus Commuter
23 24
25 26
MTC Funding Policy and Programs Section May 2022 Page 1 of 1 Packet Page 143 of 393Attachment 2 Page 3 of 137
MTC Claim Application - Docment A(b)
Claim Summary
FY 2023-2024 Information from other documents (tabs) in the workbook will appear automatically on this form.
Submittal Date: November 2023 This form must be signed and dated Operator: City of Fairfield
OPERATING FUNDS REQUESTED
TDA Operating Fund Request
Article Purpose PUC§Amount Apportionment Area
TDA 4 Transit Operating 99260 (a)4,061,644$ Fairfield TDA 4 Transit Operating 99260 (a)-$ Vacaville TDA 4 Transit Operating 99260 (a)-$ County of Solano TDA 4 Transit Operating 99260 (a)-$ Suisun City TDA 4 Transit Operating 99260 (a)-$ Dixon TDA 4 Transit Operating 99260 (a)-$ SolTrans TDA 8 Transit Operating 99400 (c)3,661,421$ Fairfield TDA 8 Transit Operating 99400 (c)-$ Suisun City Total TDA Operating 7,723,064$
MTC Funding Policy and Programs Section May 2022 Page 1 of 3 Packet Page 144 of 393Attachment 2 Page 4 of 137
STA Operating Fund Request
STA fund Purpose CCR§Amount Apportionment Area
Revenue Based Transit Operating 6730(a)264,398$ Fairfield Total STA Operating 264,398$
Other Operating Funds Requested
Feeder Bus Funds -$
AB 1107 Total -$
Regional Measure 2 -$
MTC Funding Policy and Programs Section May 2022 Page 2 of 3 Packet Page 145 of 393Attachment 2 Page 5 of 137
TOTAL OPERATING REQUEST 7,987,462$
CAPITAL FUNDS REQUESTED
TDA Capital Fund Request
Article Purpose PUC §Amount Apportionment Area
TDA 4 Capital 99260 (a) -$ Fairfield TDA 8 Capital 99400 (e) 600,000$ Fairfield Total TDA Capital 600,000$
STA Capital Fund Request
STA fund Purpose CCR§Amount Apportionment Area
Total STA Capital -$
Other Capital Funds Requested
AB 1107 Total -$
Feeder Bus Total -$
TOTAL CAPITAL REQUEST 600,000$
The above named applicant hereby applies for an allocation of Transportation Development Act (TDA), State Transit Assistance (STA), AB 1107 and Feeder Bus funds, as the case may be, in the amount(s) and for the purposes as specified above. Applicant acknowledges that payment of funds allocated by MTC, is subject to such funds being on hand and available for distribution, and agrees to the provision that such funds be used strictly in accordance with statutory and regulator requirements, and the terms of the allocation instruction issued by MTC.
Sign Date
David Gassaway , City Manager
MTC Funding Policy and Programs Section May 2022 Page 3 of 3 Packet Page 146 of 393Attachment 2 Page 6 of 137
Document B
Authorizing Resolution
(Pending Fairfield City Council Review & Approval tentatively schedule for Tuesday, December 19, 2023)
Packet Page 147 of 393Attachment 2 Page 7 of 137
Document C
Opinion of Counsel
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DOCUMENT C
OPINION OF COUNSEL
TO: Metropolitan Transportation Commission
FROM: City of Fairfield Legal Counsel
DATE: August 3, 2023
RE: Eligibility for Transportation Development Act and/or State Transit Assistance Funds
This communication will serve as the requisite opinion of counsel in connection with the application of City of Fairfield for an allocation of Transportation Development Act (TDA) and/or State Transit Assistance (STA) funds.
1. City of Fairfield is authorized to provide and assist public transportation by acquisition, construction and operation of existing or additional transit facilities. This assistance may be provided directly or by contractual arrangements with other parties.
2. City of Fairfield is an eligible applicant for Transportation Development Act (TDA) and State Transit Assistance (STA) funds pursuant to PUC section(s) 99260, 99310 and 99400.
3. City of Fairfield is an eligible applicant for Regional Measure 2 funds pursuant to Streets and Highways Code section(s) 30914(c)(d).
4. I have no knowledge of any legal impediment to City of Fairfield making applications for TDA and/or STA funds. Furthermore, as a result of my examinations, I find that there is no pending or threatened litigation, which might in any way adversely affect the proposed projects, or the ability of City of Fairfield to carry out such projects.
Sincerely,
David Lim
City Attorney
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Document D
Environmental Documentation
Packet Page 150 of 393Attachment 2 Page 10 of 137
State of California - Department of Fish and Wldlife2023 ENVIRONMENTAL DOCUMENT FILING FEECASH RECEIPTDFW 753.5a (REV. 01/01/23) Previously DFG 753'5aRECEIPT NUMBER:48 - 09t0712023- 176CLEARINGHOUSENUMBER (lf aPPlicable)SEEON REVERSE,ORPRINTCLEADAGENCYCITY OF FAIRFIELD0910712023AGENCY OF FILINGDOCUMENT NUMBER09072023-176PROJECT TITLEREPAIR & MAINTENANCE OF EQUIPMENT & EXISTING FACILITIES FY 22-23PROJECTAPPLICANT NAMELINDSAY PARKERNUMBER?ot) qzatqqgPROJECT APPLICANT ADDRESSlOOO WEBSTER STREETCODE94533PROJ ECT APPLICANT (Check app ropiatebox)I Local Public Agency f] School DistrictI otner Special Dishict! state Agency I Private EntitYSolanoLEADAGENCY EMAILPROJECT APPLICANT EMAILSTATECACITYFAIRFIELDCHECK APPLICABLE FEES:fl Environmental lmpact Report (ElR)E Mitigated/Negative Declaration (MNDXND)E certified Regulatory Program (cRP) document - payment due directly to oDFW0.00$3,839.25$2,764.00$1,305.25$$$0.000.00E Exempt from feeE Notice of ExemPtion (attach)El CDFW No Effect Determination (attach)E Fee previously paid (attach previously issued cash receipt copy)E Water Right Application or Petition Fee (State Water Resources Control Board only) $850'00 $@ County documentary handling fee $50'00 $E otner $PAYMENT METHOD:E Cash E Credit E cneck E other ToTAL REGEIVED $SIGNATUREOF FILING PRINTED NAME ANDTITLEAIMEE JOHNSON, DEPUTYCheck Number: 509575Receipt Number: 1 0805980.0050.000.00.50.00ORIGINAL. PROJECT APPLICANTCOPY - CDFWASBCOPY - LEAD AGENCYCOPY - COUNTY CLERKDFW 753.5a (Rev. 01 lo1 l2o23lPacket Page 151 of 393Attachment 2 Page 11 of 137
l]frlltt'Frntt -Notice of ExemptionAppendix ETo: Office of Planning and ResearchP.O.Box3044, Room 113Sacramento, CA 9581 2-3044County ClerkCountys1. SOLANO675 Texas StreetFairfield, CA 94533From: (Public Agency):1000 Webster StreetcityofFairfieH FILEDFairfield, CA 94533(Address)BlllClork of fi€Boaftl ofoffieof Solano,Project Title:Repair & Maintenance of Equipemtn & Existing Facilities FY 22-23Project Appl;."nr. Lindsay ParkerProject Location - Specific:Various locations in Fairfield and Suisun City including 420 Gregory Lane 2000 Cadenasso Drive,Fairfield-Vacaville-Hanniqan Train Station, as well as stops located in Fairfield and Suisun CityProject Location - City:Fairfield, CAProject Location - County:Solano CountyDescription of Nature, Purpose and Beneficiaries of Project:The project consists of the repair and maintenance of existing facilities. The repalrs and maintenance wlll beperformed to support on-going operational needs related to supporting Fairfield and Suisun Transit (FAST)The repairs and maintenance will directly benefit the cities of Fairfield and Suisun City FAST passengers,Name of Public Agency Approving Project:City of FairfieldName of Person or Agency Carrying Out Project:City of FairfieldExempt Status: (check one):Ministerial (Sec. 21 080(b)(1 ); 1 5268);Declared Emergency (Sec. 21 080(bX3); 15269(a));Emergency Project (Sec. 21 080(bXa); 1 5269(bXc));Categorical Exemption. State type and section number:Section't 5301 Existing FacilitiesStatutory Exemptions. State code number:Reasons why project is exempt:This project ls exempt from CEOA per section 15301 : Existing Facilitles (c) as the project conslsts of the repairand maintenance of existing translt transit improvements that do not create addltional automobile lanes. Theproject will not involve expansion of exlsting usb.Lead AgencyContact Person:Yee-Lynn WongArea Code/Telephone/Extension(707) 428-7449lf llled by applicant:1. Attach certified document offinditrutrtrtr2. Has a Notice ofng.public agency approving the project?. tr YesthetrNoSTitle:, l,*Atttle. Plan nu<Lead Agencyby ApplicantAuthority cited: Sections 2|083 and 21 1 10, Public Resources Code.Ref erence : Sections 21 1 08, 21 1 52, and 21 1 52.1, Publ ic Resou rces Code'Date Received for liling at OPR:Document Posted Fromflfr_.tu?'}todRevised 201 IPacket Page 152 of 393Attachment 2 Page 12 of 137
City of Fairfield - 1000 Webster Street, Fairfield, CA 94533-4883PAGE: 1 OF 129SOLANO COUNTY OF5095750813112023$s0.0008114t202346'925ENVIRONMENTAL FORM FEE REQUESTPLEASE NOTtFy YEE-LYNN WONG (2ND FL) FOR CHECK ptCK Up.$50.00INVOICE AMOUNTDESCRIPTIONINVOICE DATE INVOICE NUMBERPacket Page 153 of 393Attachment 2 Page 13 of 137
official Departmental Receipt - county of solano 10g05ggFAIRFIETD, CALIF.,RECEIVED FROMt.oo00 --Htfinfue'DOLLARStilor NM# ogovTizb- tT6rA* 50q645mlwsIORIGINALPacket Page 154 of 393Attachment 2 Page 14 of 137
Document E (a)
Description of Claimant and Transit System
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Services Description Page 1 of 5
Services Description
(September 5, 2023)
FAST has operated general public transit since 1975. Services are managed by the City of Fairfield and operated by MV Transportation. All FAST vehicles are wheelchair accessible, and most buses are equipped with bike racks.
Programs include:
Five general public fixed routes (“FAST”)
Two on-demand microtransit zones (“FAST Connect”)
DART Americans with Disabilities Act (ADA) paratransit for residents living within Fairfield city limits
Local Reduced Fare Taxi Program for 60 years and older residents living within Fairfield city limits
Intercity Taxi Program for ADA-certified residents of Solano County
Questions regarding FAST and FAST Connect call (707) 422-2877 and questions regarding DART paratransit services call (707) 429-2400.
HOLIDAY OPERATIONS
FAST, FAST Connect, and DART do not operate on the following holidays:
New Year’s Day
Memorial Day
Juneteenth
4th of July
Labor Day
Thanksgiving Day
Christmas Day
FAST, FAST Connect, and DART operate on a Saturday schedule on:
Martin Luther King, Jr. Day
Presidents Day
Veterans Day
FAST, FAST Connect, and DART operate on a regular schedule the day after Thanksgiving.
TRANSFER POINTS
FAST fixed route main transfer points are:
1) Fairfield Transportation Center (FTC), 2000 Cadenasso Drive 2) Solano Town Center, 1350 Travis Boulevard
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Services Description Page 2 of 5
TRANSFERS
Effective July 1, 2023, paper transfers are no longer issued on board the bus. A Clipper card allows for one-free transfer valid for 60 minutes, upon tapping the Clipper card reader at the time of boarding.
LOCAL FIXED ROUTES
FAST general public fixed route service consists of five routes serving the City of Fairfield. Local routes operate from 6 am to 8 pm Monday through Friday and from 9 am to 5 pm on Saturday.
FAST buses do not operate on Sunday.
Route 1 (FTC/Armijo High School/Fairfield Walmart/Raley’s) serves central Fairfield along West/North Texas Street. Route 1 operates every 30 minutes on weekdays (with 15-minute frequency midday) and hourly on Saturdays. The main transfer point for Route 1 is the FTC.
Effective September 5, 2023, Route 2 (Solano Town Center/Grange Middle School/TAFB/FF-VV Hannigan Train Station) has been eliminated and replaced with FAST Connect (on- demand/microtransit service) – Northeast Zone.
Route 3 (FTC/Solano Town Center/Fairfield Walmart) operates every 30 minutes on weekdays and hourly on Saturdays. The main transfer points for Route 3 are the FTC and Solano Town Center.
Effective September 5, 2023, Route 4 (Fairfield Walmart/TAFB/David Grant Medical Center) has been eliminated and replaced with FAST Connect (on-demand/microtransit service) – Northeast Zone – effective September 5, 2023.
Route 6 (Solano Town Center/Fairfield Adult Recreation Center (ARC)-Civic Center/Dover Avenue) operates hourly on weekdays and Saturdays. The main transfer point for Route 6 is Solano Town Center.
Route 7 (FTC/Solano County Health & Social Services/Solano College/Cordelia Library) serves the FTC and a portion of the Cordelia/Green Valley area. Route 7 operates hourly on weekdays (with 30-minute service 7 am – 1pm) and on Saturdays. The main transfer point for Route 7 is the FTC.
Effective September 5, 2023, Route 8 (Cordelia Library/Rodriguez High School/Green Valley Middle School) has been eliminated and replaced with FAST Connect (on-demand/microtransit service) – Cordelia/Green Valley Zone – effective September 5, 2023.
Route 8 Tripper (AM: Cordelia Library/Rodriguez High School/Green Valley Middle School – PM:
includes Solano Community College / FTC / Solano Town Center) operates on school days only and includes two morning trips and two afternoon trips.
For additional information regarding FAST fixed route schedules/maps visit fasttransit.org/schedules-maps/.
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Services Description Page 3 of 5
FAST CONNECT (ON-DEMAND/MICROTRANSIT)
FAST Connect is a new on-demand/microtransit service operated by FAST, effective September 5, 2023. The service uses a new ride-share app called “Ride Pingo” which allows customers to book a shared transit trip in specific areas called “zones”. FAST Connect operates Monday – Friday 6 am - 8 pm and on Saturday 9 am - 5 pm.
Cordelia/Green Valley Zone covers Cordelia and portions of Green Valley (formerly serviced by FAST Route 8). A connection can be made to FAST Route 7 to travel outside the zone.
Northeast Fairfield Zone covers Northeast Fairfield (formerly serviced by FAST Routes 2 and 4).
Three locations on Travis Air Force Base (David Grant Medical Center, BX, and Call Center) are also served (eligible military ID is required). A connection can be made to FAST Routes 1, 3, and 6 to travel outside the zone.
For additional information regarding FAST Connect visit https://fasttransit.org/microtransit/ .
DART PARATRANSIT
DART is the ADA paratransit complement to FAST local fixed routes. DART is a demand response origin-to-destination service that operates within ¾ of a mile of FAST fixed routes. DART operates during the same days and hours as local fixed routes.
DART is reserved for qualifying persons with disabilities unable to board a FAST bus, access a FAST bus stop, or otherwise navigate the regular fixed route bus system due to a disability defined by the American with Disabilities Act (ADA). This does not include disabilities that only make using accessible fixed route bus service complicated or inconvenient.
Persons wishing to become ADA paratransit certified need to call the Solano Mobility Call Center at (707) 541-7184 for information and instructions on completing an evaluation. Once the applicant’s disability is evaluated, the applicant will receive a determination of eligibility within 21 calendar days. Applicants who are ADA paratransit certified will be mailed a Solano County ADA Paratransit ID Card with an explanation of the DART paratransit system and instructions on how to use it.
Persons eligible to ride DART may also use the Local Reduced Fare Taxi Program and the Intercity Taxi Program.
LOCAL REDUCED FARE TAXI PROGRAM
The Local Reduced Fare Taxi Program is available to residents living within Fairfield city limits who are 60 years of age and older or ADA paratransit qualified. This service only operates within the Fairfield city limits. Service is provided through local taxi operators and is available 24-hours a day, seven days a week, year-round.
Participating taxi providers are:
Fairfield Cab: (707) 422-5555
Veteran’s Corp: (707) 421-9999
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Services Description Page 4 of 5
People wishing to use the Local Reduced Fare Taxi Program must first qualify through an application process that evaluates their eligibility based upon age and residency. If eligible, a taxi card is issued to the applicant. Applications are available at the Fairfield Transportation Center, through the mail by contacting FAST administration at (707) 434-3800, or online at fasttransit.org.
Local taxi scrip is required as payment for all local taxi trips. A book of local taxi scrip is valued at $20 and purchased by the qualified passenger for $10 through FAST. Qualified passengers may only purchase 40 books per month. Cash is not accepted as payment for trips taken under this program, and local taxi scrip may not be used for tipping drivers.
INTERCITY TAXI PROGRAM
The Solano County Intercity Taxi Program is a flexible option for ambulatory ADA paratransit- certified riders. Under this program, riders must be able to store mobility devices in the taxi vehicle’s trunk.
This service provides premium ADA plus, curb-to-curb, same day transportation. The intercity taxi PEX card is valid for taxi trips originating and ending within Solano County. The PEX card may be used to pay for taxi trips between cities and rural areas in Solano County but is not valid for trips within each city. The Intercity Taxi Program is in addition to paratransit services available by public transit providers throughout Solano County.
Once ADA paratransit eligibility has been determined, fares for trips under the Intercity Taxi Program must be paid using an Intercity PEX Card available by contacting the Solano Transportation Authority (STA) at (800) 535-6883. The PEX Card can only be used to pay for intercity taxi trips.
ADA eligible passengers may load $100 onto the PEX Card for $40. Qualified riders may only load $400 per month. ADA paratransit eligible passengers who qualify as low-income may load $100 to their PEX card for $20. Cash payments are not accepted under the Intercity Taxi Program, and the PEX Card cannot be used for tipping drivers.
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Services Description Page 5 of 5
FAST, FAST CONNECT, DART FARES – Effective July 1, 2023
Adult Youth SDM
Cash Fare (Single Ride) $2.00 $1.75 $1.00
FAST 31-Day Pass* $80.00 $70.00 $40.00
DART PARATRANSIT
Cash Fare (Single Ride)
$4.00
10-Ride Pass
$40.00
*Effective July 1, 2023, Local 31-Day paper passes are no longer available for sale. All paper passes purchased prior to July 1, 2023, are valid through December 31, 2023. Local 31-Day passes are available on Clipper and Token Transit.
ADULT: Ages 19-64
YOUTH: Ages 6-18
CHILDREN: Ages 5 & under. Up to two children may ride free when accompanied by a fare paying responsible adult.
SDM/REDUCED FARE POLICY
Senior (65+)/Disabled/Medicare (SDM) passengers must show one of the following forms of ID when purchasing an SDM pass and boarding the bus:
ADA Paratransit ID Card
Regional Transit Connection Card (RTC)
Federal Medicare Card with Photo ID
Proof of age 65 or older with Photo ID
DMV Disabled License Plate Registration with Photo ID DMV Disabled Parking Placard Registration with Photo ID
SENIOR: 80+ rides FREE on FAST and FAST Connect. To qualify, present a photo ID with birth year indicating 80+ to the operator.
FAST reserves the right to confiscate a pass for improper use or for violation of system rules.
Reproduction of passes is a criminal offense and violators shall be prosecuted. Passes cannot be refunded or replaced. ALL SALES ARE FINAL.
(707) 434-3800 or (707) 422-2877 | Free language assistance | Asistencia gratis en su idioma | Libreng tulong para sa wika | 免費語言幫助 Packet Page 160 of 393Attachment 2 Page 20 of 137
MTC Claim Application - Document F(a)
Operating Expenses and Revenues
FY 2023-2024 Calculations and mode names appear
Submittal Date: November 2023 automatically in the cells highlighted blue Operator: City of Fairfield Systemwide
IF YOU ARE AN FTA GRANTEE, PAST Past Current
ACTUAL MUST BE CONSISTENT Actual Adjusted Budgeted
WITH YOUR NTD REPORT! FY 2021-2022 FY 2022-23 FY 2023-24 OPERATING EXPENSES – FUNCTIONAL CLASS
1. Vehicle Operations 7,358,225$ 5,132,207$ 4,949,497$
2. Vehicle Maintenance 2,541,483$ 2,184,626$ 1,882,500$
3. Facilities Maintenance 625,349$ 856,895$ 917,423$
4. General Administration 1,732,257$ 2,202,611$ 1,907,445$
5.Adjustment (provide explanation on Form X)-$ -$ -$
6.TOTAL, LINE 6 MUST EQUAL LINE 22! 12,257,314$ 10,376,339$ 9,656,865$
7. Memo Item (Explain on Form X) -$ -$ -$ OPERATING EXPENSES – OBJECT CLASS
8. Labor, Operators (5011) -$ -$ -$
9. Labor, Others (5013) 468,996$ 389,013$ 347,723$
10. Fringe Benefits (5012, 5014, portion 5015) 282,216$ 552,788$ 475,225$
11. Pension Plans/Retirement Costs (portion 5015) -$ -$ -$
12. Services (5020) 4,616,533$ 4,390,055$ 4,563,148$
13. Fuel and Lubricants (5031) 1,425,422$ 722,812$ 615,450$
14. Other Materials and Supplies (3032, 5039) 35,312$ 12,110$ 15,670$
15. Utilities (5040) 169,217$ 240,010$ 180,685$
16. Casualty and Liability (5050) 425,842$ 302,816$ 387,100$
17. Purchased Transportation (5100) 4,695,418$ 3,606,089$ 2,908,931$
18. Interest Expense (5210) -$ -$ -$
19. Leases and Rentals (5220, 5240) -$ -$ -$
20. ADA Expenses (5910) -$ -$ -$
21. Other (5060, 5090, 5280, 5290, 5920) 138,358$ 160,646$ 162,933$
22.Adjustment (provide explanation on Form X)-$ -$ -$
23.TOTAL, LINE 22 MUST EQUAL LINE 6! 12,257,314$ 10,376,338$ 9,656,865$
24. Depreciation and Amortization (5260, 5270) -$ -$ -$ MTC Funding Policy and Programs Section May 2022 Page 1 of 33 Packet Page 161 of 393Attachment 2 Page 21 of 137
Operator: City of Fairfield Systemwide
IF YOU ARE AN FTA GRANTEE, PAST Past Current
ACTUAL MUST BE CONSISTENT Actual Adjusted Budgeted
WITH YOUR NTD REPORT! FY 2021-2022 FY 2022-23 FY 2023-24
25. Memo Item (Other 5200) -$ -$ -$ REVENUE – OPERATING
26. Fares (4110) 804,192$ 534,191$ 339,685$
27. LCTOP -$ -$ -$
28. type identity of other oper. revenue here -$ -$ -$
29. Miscellaneous -$ -$ -$
30. Advertising Revenue -$ -$ -$ REVENUE – NON-OPERATING
Federal, even if administered by Caltrans or MTC (4500)
31. FTA Section 5307 1,466,034$ 1,543,388$ 1,436,277$
32. FTA Section 5303 Planning -$ -$ -$
33. CARES Act Stimulus Funding-Ops -$ -$ -$
34. CRSSAA/ARPA Funding 1,757,164$ 1,166,909$ 933,527$ State (4400)
35. State Transit Assistance-Population Based 500,000$ -$ -$
36. type identity of state source of rev. here -$ -$ -$ Regional, not allocated by MTC:
37. BAAQMD (considered State funds) -$ -$ -$
38. type identity of other regn'l source of rev. here -$ -$ -$
39. type identity of other regn'l source of rev. here -$ -$ -$ Local (4200, 4300):
40. General Fund -$ -$ -$
41. type identity of other local source of rev. here -$ -$ -$
42. type identity of other local source of rev. here -$ -$ -$ Other Non-Operating, not allocated by MTC (4600)
43. Solano Community College Transp Fee 42,000$ 42,000$ 42,000$
44. Transition of SoExp -$ -$ -$
45. type identity of other non-oper. revenue here -$ -$ -$
MTC-ALLOCATED REVENUE
46. 5% Unrestricted Funds -$ -$ -$
47. MTC Payable Budgeted 138,504$ -$ -$ MTC Funding Policy and Programs Section May 2022 Page 2 of 33 Packet Page 162 of 393Attachment 2 Page 22 of 137
Operator: City of Fairfield Systemwide
IF YOU ARE AN FTA GRANTEE, PAST Past Current
ACTUAL MUST BE CONSISTENT Actual Adjusted Budgeted
WITH YOUR NTD REPORT! FY 2021-2022 FY 2022-23 FY 2023-24
48. type identity of other MTC-allocated rev. here -$ -$ -$
49. Feeder Bus Funds -$ -$ -$
50. AB 1107 -$ -$ -$
51. Regional Measure 2 (RM2) 769,982$ 94,776$ -$ Transportation Development Act (TDA)
52. TDA 4 - Transit Operating - Fairfield 5,379,352$ 4,624,421$ 4,061,644$
53. TDA 4 - Transit Operating - Vacaville -$ -$ -$
54. TDA 4 - Transit Operating - County of Solano -$ -$ -$
55. TDA 4 - Transit Operating - Suisun City -$ -$ -$
56. TDA 4 - Transit Operating - Dixon -$ -$ -$
57. TDA 4 - Transit Operating - SolTrans -$ -$ -$
58. TDA 8 - Transit Operating - Fairfield 1,147,581$ 1,380,136$ 3,661,421$
59. TDA 8 - Transit Operating - Suisun City 121,250$ 36,289$ -$
60. -$ -$ -$
61. -$ -$ -$
62. -$ -$ -$
63. -$ -$ -$
64. -$ -$ -$
65. -$ -$ -$
66. -$ -$ -$
67. -$ -$ -$
68. -$ -$ -$
69. -$ -$ -$
70. -$ -$ -$
71. -$ -$ -$
State Transit Assistance (STA)
72. Revenue Based - Fairfield 198,195$ 1,025,470$ 264,398$
73. -$ -$ -$
74. -$ -$ -$
75. -$ -$ -$
76. -$ -$ -$
77. -$ -$ -$
78. -$ -$ -$
79. -$ -$ -$
80. -$ -$ -$
81. -$ -$ -$
82. -$ -$ -$
83. -$ -$ -$
84.TOTAL REVENUE 12,324,254$ 10,447,579$ 10,738,951$
85.Surplus/(Deficit) 66,939$ 71,241$ 1,082,087$
86.(provide explanation on Form X) Memo Item -$ -$ -$ MTC Funding Policy and Programs Section May 2022 Page 3 of 33 Packet Page 163 of 393Attachment 2 Page 23 of 137
MTC Claim Application - Document F(a)
Operating Expenses and Revenues
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
OPERATING EXPENSES – FUNCTIONAL CLASS
1. Vehicle Operations
2. Vehicle Maintenance
3. Facilities Maintenance
4. General Administration
5.Adjustment (provide explanation on Form X)
6.TOTAL, LINE 6 MUST EQUAL LINE 22!
7. Memo Item (Explain on Form X)
OPERATING EXPENSES – OBJECT CLASS
8. Labor, Operators (5011)
9. Labor, Others (5013)
10. Fringe Benefits (5012, 5014, portion 5015)
11. Pension Plans/Retirement Costs (portion 5015)
12. Services (5020)
13. Fuel and Lubricants (5031)
14. Other Materials and Supplies (3032, 5039)
15. Utilities (5040)
16. Casualty and Liability (5050)
17. Purchased Transportation (5100)
18. Interest Expense (5210)
19. Leases and Rentals (5220, 5240)
20. ADA Expenses (5910)
21. Other (5060, 5090, 5280, 5290, 5920)
22.Adjustment (provide explanation on Form X)
23.TOTAL, LINE 22 MUST EQUAL LINE 6!
24. Depreciation and Amortization (5260, 5270)
Enter amounts to the nearest
dollar in the cells highlighted yellow
Motorbus - Local
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
3,889,781$ 4,104,234$ 3,283,388$
1,201,343$ 1,567,273$ 1,253,819$
388,692$ 710,088$ 568,071$
797,407$ 1,678,285$ 1,342,628$
6,277,223$ 8,059,880$ 6,447,904$
195,398$ 233,143$ 186,515$
120,887$ 409,365$ 327,492$
2,440,873$ 3,464,159$ 2,771,327$
625,665$ 581,187$ 464,950$
19,300$ 8,515$ 6,812$
109,698$ 188,301$ 150,641$
208,978$ 208,978$ 167,182$
2,482,488$ 2,875,686$ 2,300,549$
73,936$ 90,547$ 72,437$
6,277,223$ 8,059,880$ 6,447,904$
MTC Funding Policy and Programs Section May 2022 Page 4 of 33 Packet Page 164 of 393Attachment 2 Page 24 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
25. Memo Item (Other 5200)
REVENUE – OPERATING
26. Fares (4110)
27. LCTOP
28. type identity of other oper. revenue here
29. Miscellaneous
30. Advertising Revenue
REVENUE – NON-OPERATING
Federal, even if administered by Caltrans or MTC (4500)
31. FTA Section 5307
32. FTA Section 5303 Planning
33. CARES Act Stimulus Funding-Ops
34. CRSSAA/ARPA Funding
State (4400)
35. State Transit Assistance-Population Based
36. type identity of state source of rev. here
Regional, not allocated by MTC:
37. BAAQMD (considered State funds)
38. type identity of other regn'l source of rev. here
39. type identity of other regn'l source of rev. here
Local (4200, 4300):
40. General Fund
41. type identity of other local source of rev. here
42. type identity of other local source of rev. here
Other Non-Operating, not allocated by MTC (4600)
43. Solano Community College Transp Fee
44. Transition of SoExp
45. type identity of other non-oper. revenue here
MTC-ALLOCATED REVENUE
46. 5% Unrestricted Funds
47. MTC Payable Budgeted
Motorbus - Local
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
303,645$ 307,232$ 245,786$
314,294$ 1,174,645$ 939,716$
1,757,164$ 1,166,909$ 933,527$
31,000$ 31,000$ 31,000$
MTC Funding Policy and Programs Section May 2022 Page 5 of 33 Packet Page 165 of 393Attachment 2 Page 25 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
48. type identity of other MTC-allocated rev. here
49. Feeder Bus Funds
50. AB 1107
51. Regional Measure 2 (RM2)
Transportation Development Act (TDA)
52. TDA 4 - Transit Operating - Fairfield
53. TDA 4 - Transit Operating - Vacaville
54. TDA 4 - Transit Operating - County of Solano
55. TDA 4 - Transit Operating - Suisun City
56. TDA 4 - Transit Operating - Dixon
57. TDA 4 - Transit Operating - SolTrans
58. TDA 8 - Transit Operating - Fairfield
59. TDA 8 - Transit Operating - Suisun City
60. 61.
62. 63.
64. 65.
66. 67.
68. 69.
70. 71.
State Transit Assistance (STA)
72. Revenue Based - Fairfield
73. 74.
75. 76.
77. 78.
79. 80.
81. 82.
83. 84.TOTAL REVENUE
85.Surplus/(Deficit)
86.(provide explanation on Form X) Memo Item
Motorbus - Local
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
3,703,935$ 4,382,082$ 4,061,644$
198,195$ 1,025,470$ 264,398$
6,308,233$ 8,087,338$ 6,476,070$
31,010$ 27,458$ 28,166$
MTC Funding Policy and Programs Section May 2022 Page 6 of 33 Packet Page 166 of 393Attachment 2 Page 26 of 137
MTC Claim Application - Document F(a)
Operating Expenses and Revenues
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
OPERATING EXPENSES – FUNCTIONAL CLASS
1. Vehicle Operations
2. Vehicle Maintenance
3. Facilities Maintenance
4. General Administration
5.Adjustment (provide explanation on Form X)
6.TOTAL, LINE 6 MUST EQUAL LINE 22!
7. Memo Item (Explain on Form X)
OPERATING EXPENSES – OBJECT CLASS
8. Labor, Operators (5011)
9. Labor, Others (5013)
10. Fringe Benefits (5012, 5014, portion 5015)
11. Pension Plans/Retirement Costs (portion 5015)
12. Services (5020)
13. Fuel and Lubricants (5031)
14. Other Materials and Supplies (3032, 5039)
15. Utilities (5040)
16. Casualty and Liability (5050)
17. Purchased Transportation (5100)
18. Interest Expense (5210)
19. Leases and Rentals (5220, 5240)
20. ADA Expenses (5910)
21. Other (5060, 5090, 5280, 5290, 5920)
22.Adjustment (provide explanation on Form X)
23.TOTAL, LINE 22 MUST EQUAL LINE 6!
24. Depreciation and Amortization (5260, 5270)
Enter amounts to the nearest
dollar in the cells highlighted yellow
Demand Response - DART
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
638,800$ 725,679$ 747,450$
202,661$ 367,652$ 378,682$
86,022$ 101,216$ 104,253$
333,457$ 376,938$ 388,246$
1,260,940$ 1,571,486$ 1,618,631$
129,716$ 97,918$ 100,856$
75,877$ 87,121$ 89,734$
432,257$ 616,506$ 635,001$
67,270$ 73,301$ 75,500$
4,493$ 1,804$ 1,858$
18,673$ 26,257$ 27,044$
79,947$ 79,947$ 82,345$
423,993$ 520,675$ 536,295$
28,714$ 67,957$ 69,996$
1,260,940$ 1,571,486$ 1,618,630$
MTC Funding Policy and Programs Section May 2022 Page 7 of 33 Packet Page 167 of 393Attachment 2 Page 27 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
25. Memo Item (Other 5200)
REVENUE – OPERATING
26. Fares (4110)
27. LCTOP
28. type identity of other oper. revenue here
29. Miscellaneous
30. Advertising Revenue
REVENUE – NON-OPERATING
Federal, even if administered by Caltrans or MTC (4500)
31. FTA Section 5307
32. FTA Section 5303 Planning
33. CARES Act Stimulus Funding-Ops
34. CRSSAA/ARPA Funding
State (4400)
35. State Transit Assistance-Population Based
36. type identity of state source of rev. here
Regional, not allocated by MTC:
37. BAAQMD (considered State funds)
38. type identity of other regn'l source of rev. here
39. type identity of other regn'l source of rev. here
Local (4200, 4300):
40. General Fund
41. type identity of other local source of rev. here
42. type identity of other local source of rev. here
Other Non-Operating, not allocated by MTC (4600)
43. Solano Community College Transp Fee
44. Transition of SoExp
45. type identity of other non-oper. revenue here
MTC-ALLOCATED REVENUE
46. 5% Unrestricted Funds
47. MTC Payable Budgeted
Demand Response - DART
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
52,303$ 56,317$ 58,007$
33,567$ 256,661$ 264,361$
11,000$ 11,000$ 11,000$
MTC Funding Policy and Programs Section May 2022 Page 8 of 33 Packet Page 168 of 393Attachment 2 Page 28 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
48. type identity of other MTC-allocated rev. here
49. Feeder Bus Funds
50. AB 1107
51. Regional Measure 2 (RM2)
Transportation Development Act (TDA)
52. TDA 4 - Transit Operating - Fairfield
53. TDA 4 - Transit Operating - Vacaville
54. TDA 4 - Transit Operating - County of Solano
55. TDA 4 - Transit Operating - Suisun City
56. TDA 4 - Transit Operating - Dixon
57. TDA 4 - Transit Operating - SolTrans
58. TDA 8 - Transit Operating - Fairfield
59. TDA 8 - Transit Operating - Suisun City
60. 61.
62. 63.
64. 65.
66. 67.
68. 69.
70. 71.
State Transit Assistance (STA)
72. Revenue Based - Fairfield
73. 74.
75. 76.
77. 78.
79. 80.
81. 82.
83. 84.TOTAL REVENUE
85.Surplus/(Deficit)
86.(provide explanation on Form X) Memo Item
Demand Response - DART
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
1,098,711$ 1,291,291$ 1,330,030$
101,289$
1,296,870$ 1,615,269$ 1,663,397$
35,930$ 43,783$ 44,767$
MTC Funding Policy and Programs Section May 2022 Page 9 of 33 Packet Page 169 of 393Attachment 2 Page 29 of 137
MTC Claim Application - Document F(a)
Operating Expenses and Revenues
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
OPERATING EXPENSES – FUNCTIONAL CLASS
1. Vehicle Operations
2. Vehicle Maintenance
3. Facilities Maintenance
4. General Administration
5.Adjustment (provide explanation on Form X)
6.TOTAL, LINE 6 MUST EQUAL LINE 22!
7. Memo Item (Explain on Form X)
OPERATING EXPENSES – OBJECT CLASS
8. Labor, Operators (5011)
9. Labor, Others (5013)
10. Fringe Benefits (5012, 5014, portion 5015)
11. Pension Plans/Retirement Costs (portion 5015)
12. Services (5020)
13. Fuel and Lubricants (5031)
14. Other Materials and Supplies (3032, 5039)
15. Utilities (5040)
16. Casualty and Liability (5050)
17. Purchased Transportation (5100)
18. Interest Expense (5210)
19. Leases and Rentals (5220, 5240)
20. ADA Expenses (5910)
21. Other (5060, 5090, 5280, 5290, 5920)
22.Adjustment (provide explanation on Form X)
23.TOTAL, LINE 22 MUST EQUAL LINE 6!
24. Depreciation and Amortization (5260, 5270)
Enter amounts to the nearest
dollar in the cells highlighted yellow
Demand Response - Microtransit
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
846,572$
250,000$
245,100$
86,221$
-$ -$ 1,427,893$
-$ -$ 9,928$
-$ -$ 22,383$
-$ -$
-$ -$ 1,152,510$
-$ -$ 75,000$
-$ -$ 7,000$
-$ -$ 3,000$
-$ -$ 137,572$
-$ -$
20,500$
-$ -$ 1,427,893$
MTC Funding Policy and Programs Section May 2022 Page 10 of 33 Packet Page 170 of 393Attachment 2 Page 30 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
25. Memo Item (Other 5200)
REVENUE – OPERATING
26. Fares (4110)
27. LCTOP
28. type identity of other oper. revenue here
29. Miscellaneous
30. Advertising Revenue
REVENUE – NON-OPERATING
Federal, even if administered by Caltrans or MTC (4500)
31. FTA Section 5307
32. FTA Section 5303 Planning
33. CARES Act Stimulus Funding-Ops
34. CRSSAA/ARPA Funding
State (4400)
35. State Transit Assistance-Population Based
36. type identity of state source of rev. here
Regional, not allocated by MTC:
37. BAAQMD (considered State funds)
38. type identity of other regn'l source of rev. here
39. type identity of other regn'l source of rev. here
Local (4200, 4300):
40. General Fund
41. type identity of other local source of rev. here
42. type identity of other local source of rev. here
Other Non-Operating, not allocated by MTC (4600)
43. Solano Community College Transp Fee
44. Transition of SoExp
45. type identity of other non-oper. revenue here
MTC-ALLOCATED REVENUE
46. 5% Unrestricted Funds
47. MTC Payable Budgeted
Demand Response - Microtransit
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
-$ -$ 4,847$
232,200$
MTC Funding Policy and Programs Section May 2022 Page 11 of 33 Packet Page 171 of 393Attachment 2 Page 31 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
48. type identity of other MTC-allocated rev. here
49. Feeder Bus Funds
50. AB 1107
51. Regional Measure 2 (RM2)
Transportation Development Act (TDA)
52. TDA 4 - Transit Operating - Fairfield
53. TDA 4 - Transit Operating - Vacaville
54. TDA 4 - Transit Operating - County of Solano
55. TDA 4 - Transit Operating - Suisun City
56. TDA 4 - Transit Operating - Dixon
57. TDA 4 - Transit Operating - SolTrans
58. TDA 8 - Transit Operating - Fairfield
59. TDA 8 - Transit Operating - Suisun City
60. 61.
62. 63.
64. 65.
66. 67.
68. 69.
70. 71.
State Transit Assistance (STA)
72. Revenue Based - Fairfield
73. 74.
75. 76.
77. 78.
79. 80.
81. 82.
83. 84.TOTAL REVENUE
85.Surplus/(Deficit)
86.(provide explanation on Form X) Memo Item
Demand Response - Microtransit
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
2,200,000$
-$ -$ 2,437,047$
-$ -$ 1,009,154$
MTC Funding Policy and Programs Section May 2022 Page 12 of 33 Packet Page 172 of 393Attachment 2 Page 32 of 137
MTC Claim Application - Document F(a)
Operating Expenses and Revenues
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
OPERATING EXPENSES – FUNCTIONAL CLASS
1. Vehicle Operations
2. Vehicle Maintenance
3. Facilities Maintenance
4. General Administration
5.Adjustment (provide explanation on Form X)
6.TOTAL, LINE 6 MUST EQUAL LINE 22!
7. Memo Item (Explain on Form X)
OPERATING EXPENSES – OBJECT CLASS
8. Labor, Operators (5011)
9. Labor, Others (5013)
10. Fringe Benefits (5012, 5014, portion 5015)
11. Pension Plans/Retirement Costs (portion 5015)
12. Services (5020)
13. Fuel and Lubricants (5031)
14. Other Materials and Supplies (3032, 5039)
15. Utilities (5040)
16. Casualty and Liability (5050)
17. Purchased Transportation (5100)
18. Interest Expense (5210)
19. Leases and Rentals (5220, 5240)
20. ADA Expenses (5910)
21. Other (5060, 5090, 5280, 5290, 5920)
22.Adjustment (provide explanation on Form X)
23.TOTAL, LINE 22 MUST EQUAL LINE 6!
24. Depreciation and Amortization (5260, 5270)
Enter amounts to the nearest
dollar in the cells highlighted yellow
Demand Response - Local Taxi
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
166,184$ 68,655$ 72,087$
94,013$ 86,047$ 90,350$
260,197$ 154,702$ 162,437$
56,690$ 48,023$ 50,424$
32,213$ 33,920$ 35,616$
5,110$ 4,104$ 4,310$
166,184$ 68,655$ 72,087$
260,197$ 154,702$ 162,437$
MTC Funding Policy and Programs Section May 2022 Page 13 of 33 Packet Page 173 of 393Attachment 2 Page 33 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
25. Memo Item (Other 5200)
REVENUE – OPERATING
26. Fares (4110)
27. LCTOP
28. type identity of other oper. revenue here
29. Miscellaneous
30. Advertising Revenue
REVENUE – NON-OPERATING
Federal, even if administered by Caltrans or MTC (4500)
31. FTA Section 5307
32. FTA Section 5303 Planning
33. CARES Act Stimulus Funding-Ops
34. CRSSAA/ARPA Funding
State (4400)
35. State Transit Assistance-Population Based
36. type identity of state source of rev. here
Regional, not allocated by MTC:
37. BAAQMD (considered State funds)
38. type identity of other regn'l source of rev. here
39. type identity of other regn'l source of rev. here
Local (4200, 4300):
40. General Fund
41. type identity of other local source of rev. here
42. type identity of other local source of rev. here
Other Non-Operating, not allocated by MTC (4600)
43. Solano Community College Transp Fee
44. Transition of SoExp
45. type identity of other non-oper. revenue here
MTC-ALLOCATED REVENUE
46. 5% Unrestricted Funds
47. MTC Payable Budgeted
Demand Response - Local Taxi
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
52,862$ 29,568$ 31,046$
138,504$
MTC Funding Policy and Programs Section May 2022 Page 14 of 33 Packet Page 174 of 393Attachment 2 Page 34 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
48. type identity of other MTC-allocated rev. here
49. Feeder Bus Funds
50. AB 1107
51. Regional Measure 2 (RM2)
Transportation Development Act (TDA)
52. TDA 4 - Transit Operating - Fairfield
53. TDA 4 - Transit Operating - Vacaville
54. TDA 4 - Transit Operating - County of Solano
55. TDA 4 - Transit Operating - Suisun City
56. TDA 4 - Transit Operating - Dixon
57. TDA 4 - Transit Operating - SolTrans
58. TDA 8 - Transit Operating - Fairfield
59. TDA 8 - Transit Operating - Suisun City
60. 61.
62. 63.
64. 65.
66. 67.
68. 69.
70. 71.
State Transit Assistance (STA)
72. Revenue Based - Fairfield
73. 74.
75. 76.
77. 78.
79. 80.
81. 82.
83. 84.TOTAL REVENUE
85.Surplus/(Deficit)
86.(provide explanation on Form X) Memo Item
Demand Response - Local Taxi
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
48,870$ 88,845$ 131,391$
19,961$ 36,289$
260,197$ 154,702$ 162,437$
(1)$ (0)$ (0)$
MTC Funding Policy and Programs Section May 2022 Page 15 of 33 Packet Page 175 of 393Attachment 2 Page 35 of 137
MTC Claim Application - Document F(a)
Operating Expenses and Revenues
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
OPERATING EXPENSES – FUNCTIONAL CLASS
1. Vehicle Operations
2. Vehicle Maintenance
3. Facilities Maintenance
4. General Administration
5.Adjustment (provide explanation on Form X)
6.TOTAL, LINE 6 MUST EQUAL LINE 22!
7. Memo Item (Explain on Form X)
OPERATING EXPENSES – OBJECT CLASS
8. Labor, Operators (5011)
9. Labor, Others (5013)
10. Fringe Benefits (5012, 5014, portion 5015)
11. Pension Plans/Retirement Costs (portion 5015)
12. Services (5020)
13. Fuel and Lubricants (5031)
14. Other Materials and Supplies (3032, 5039)
15. Utilities (5040)
16. Casualty and Liability (5050)
17. Purchased Transportation (5100)
18. Interest Expense (5210)
19. Leases and Rentals (5220, 5240)
20. ADA Expenses (5910)
21. Other (5060, 5090, 5280, 5290, 5920)
22.Adjustment (provide explanation on Form X)
23.TOTAL, LINE 22 MUST EQUAL LINE 6!
24. Depreciation and Amortization (5260, 5270)
Enter amounts to the nearest
dollar in the cells highlighted yellow
Demand Response - Intercity Taxi
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
-$ -$ -$
-$ -$ -$
MTC Funding Policy and Programs Section May 2022 Page 16 of 33 Packet Page 176 of 393Attachment 2 Page 36 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
25. Memo Item (Other 5200)
REVENUE – OPERATING
26. Fares (4110)
27. LCTOP
28. type identity of other oper. revenue here
29. Miscellaneous
30. Advertising Revenue
REVENUE – NON-OPERATING
Federal, even if administered by Caltrans or MTC (4500)
31. FTA Section 5307
32. FTA Section 5303 Planning
33. CARES Act Stimulus Funding-Ops
34. CRSSAA/ARPA Funding
State (4400)
35. State Transit Assistance-Population Based
36. type identity of state source of rev. here
Regional, not allocated by MTC:
37. BAAQMD (considered State funds)
38. type identity of other regn'l source of rev. here
39. type identity of other regn'l source of rev. here
Local (4200, 4300):
40. General Fund
41. type identity of other local source of rev. here
42. type identity of other local source of rev. here
Other Non-Operating, not allocated by MTC (4600)
43. Solano Community College Transp Fee
44. Transition of SoExp
45. type identity of other non-oper. revenue here
MTC-ALLOCATED REVENUE
46. 5% Unrestricted Funds
47. MTC Payable Budgeted
Demand Response - Intercity Taxi
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
MTC Funding Policy and Programs Section May 2022 Page 17 of 33 Packet Page 177 of 393Attachment 2 Page 37 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
48. type identity of other MTC-allocated rev. here
49. Feeder Bus Funds
50. AB 1107
51. Regional Measure 2 (RM2)
Transportation Development Act (TDA)
52. TDA 4 - Transit Operating - Fairfield
53. TDA 4 - Transit Operating - Vacaville
54. TDA 4 - Transit Operating - County of Solano
55. TDA 4 - Transit Operating - Suisun City
56. TDA 4 - Transit Operating - Dixon
57. TDA 4 - Transit Operating - SolTrans
58. TDA 8 - Transit Operating - Fairfield
59. TDA 8 - Transit Operating - Suisun City
60. 61.
62. 63.
64. 65.
66. 67.
68. 69.
70. 71.
State Transit Assistance (STA)
72. Revenue Based - Fairfield
73. 74.
75. 76.
77. 78.
79. 80.
81. 82.
83. 84.TOTAL REVENUE
85.Surplus/(Deficit)
86.(provide explanation on Form X) Memo Item
Demand Response - Intercity Taxi
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
-$ -$ -$
-$ -$ -$
MTC Funding Policy and Programs Section May 2022 Page 18 of 33 Packet Page 178 of 393Attachment 2 Page 38 of 137
MTC Claim Application - Document F(a)
Operating Expenses and Revenues
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
OPERATING EXPENSES – FUNCTIONAL CLASS
1. Vehicle Operations
2. Vehicle Maintenance
3. Facilities Maintenance
4. General Administration
5.Adjustment (provide explanation on Form X)
6.TOTAL, LINE 6 MUST EQUAL LINE 22!
7. Memo Item (Explain on Form X)
OPERATING EXPENSES – OBJECT CLASS
8. Labor, Operators (5011)
9. Labor, Others (5013)
10. Fringe Benefits (5012, 5014, portion 5015)
11. Pension Plans/Retirement Costs (portion 5015)
12. Services (5020)
13. Fuel and Lubricants (5031)
14. Other Materials and Supplies (3032, 5039)
15. Utilities (5040)
16. Casualty and Liability (5050)
17. Purchased Transportation (5100)
18. Interest Expense (5210)
19. Leases and Rentals (5220, 5240)
20. ADA Expenses (5910)
21. Other (5060, 5090, 5280, 5290, 5920)
22.Adjustment (provide explanation on Form X)
23.TOTAL, LINE 22 MUST EQUAL LINE 6!
24. Depreciation and Amortization (5260, 5270)
Enter amounts to the nearest
dollar in the cells highlighted yellow
Motorbus - Commuter
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
2,663,460$ 233,639$
1,137,479$ 249,700$
150,635$ 45,591$
507,380$ 61,341$
4,458,954$ 590,271$ -$
87,192$ 9,928$ -$
53,239$ 22,383$ -$
1,738,293$ 305,286$ -$
732,487$ 68,324$ -$
11,519$ 1,791$ -$
40,846$ 25,452$
136,917$ 13,891$ -$
1,622,753$ 141,074$ -$
35,708$ 2,142$ -$
4,458,954$ 590,271$ -$
MTC Funding Policy and Programs Section May 2022 Page 19 of 33 Packet Page 179 of 393Attachment 2 Page 39 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
25. Memo Item (Other 5200)
REVENUE – OPERATING
26. Fares (4110)
27. LCTOP
28. type identity of other oper. revenue here
29. Miscellaneous
30. Advertising Revenue
REVENUE – NON-OPERATING
Federal, even if administered by Caltrans or MTC (4500)
31. FTA Section 5307
32. FTA Section 5303 Planning
33. CARES Act Stimulus Funding-Ops
34. CRSSAA/ARPA Funding
State (4400)
35. State Transit Assistance-Population Based
36. type identity of state source of rev. here
Regional, not allocated by MTC:
37. BAAQMD (considered State funds)
38. type identity of other regn'l source of rev. here
39. type identity of other regn'l source of rev. here
Local (4200, 4300):
40. General Fund
41. type identity of other local source of rev. here
42. type identity of other local source of rev. here
Other Non-Operating, not allocated by MTC (4600)
43. Solano Community College Transp Fee
44. Transition of SoExp
45. type identity of other non-oper. revenue here
MTC-ALLOCATED REVENUE
46. 5% Unrestricted Funds
47. MTC Payable Budgeted
Motorbus - Commuter
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
395,382$ 141,074$ -$
1,118,173$ 112,082$
500,000$
MTC Funding Policy and Programs Section May 2022 Page 20 of 33 Packet Page 180 of 393Attachment 2 Page 40 of 137
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
48. type identity of other MTC-allocated rev. here
49. Feeder Bus Funds
50. AB 1107
51. Regional Measure 2 (RM2)
Transportation Development Act (TDA)
52. TDA 4 - Transit Operating - Fairfield
53. TDA 4 - Transit Operating - Vacaville
54. TDA 4 - Transit Operating - County of Solano
55. TDA 4 - Transit Operating - Suisun City
56. TDA 4 - Transit Operating - Dixon
57. TDA 4 - Transit Operating - SolTrans
58. TDA 8 - Transit Operating - Fairfield
59. TDA 8 - Transit Operating - Suisun City
60. 61.
62. 63.
64. 65.
66. 67.
68. 69.
70. 71.
State Transit Assistance (STA)
72. Revenue Based - Fairfield
73. 74.
75. 76.
77. 78.
79. 80.
81. 82.
83. 84.TOTAL REVENUE
85.Surplus/(Deficit)
86.(provide explanation on Form X) Memo Item
Motorbus - Commuter
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
769,982$ 94,776$
1,675,417$ 242,339$
4,458,954$ 590,271$ -$
(0)$ -$ -$
MTC Funding Policy and Programs Section May 2022 Page 21 of 33 Packet Page 181 of 393Attachment 2 Page 41 of 137
MTC Claim Application - Document F(b)
Operating Data
FY 2023-2024 Calculations appear automatically
Submittal Date: November 2023 in the cells highlighted blue Operator: City of Fairfield Systemwide
IF YOU ARE AN FTA GRANTEE, PAST Past Current
YEAR ACTUAL MUST BE CONSISTENT Actual Adjusted Budgeted WITH YOUR NTD REPORT! FY 2021-2022 FY 2022-23 FY 2023-24 Employees
1. Total Employees (full time equivalent) 228 104 104
2. Service Area (Square Miles) 41 41 41
3. Service Area Population
4. Number of Routes Operated 10 10 9
Annual Boardings
5. Adult 244,737 122,407 93,838
6. Youth and Student 59,877 57,990 45,358
7. Senior and Disabled 108,720 75,940 82,009
8. Inter-Operator Transfers (at extra fare) 26,580 25,799 20,639
9. Total Revenue Passengers 439,914 282,136 241,845
10. Non Farepaying Passengers (incl. transfers) 0 0 0
11. Total Passengers 439,914 282,136 241,845
Average Boardings
12. Average Weekday Boardings 1,373 1,273 877
13. Average Saturday Boardings 341 345 242
Vehicles Operated In Maximum Service
14. Maximum Weekday Vehicles Operated 38 32 33
15. Maximum Weekend Vehicle Operated 26 19 21
Annual Vehicle Miles
16. Revenue Vehicle Miles 1,446,048 712,531 625,357
17. Non-Revenue Vehicle Miles 139,341 59,055 46,180
18. Total Vehicle Miles 1,585,389 771,586 671,537
Annual Vehicle Hours
19. Revenue Vehicle Hours 74,771 52,185 48,542
20. Non-Revenue Vehicle Hours 6,042 3,878 4,708
21.Total Vehicle Hours 80,813 56,064 53,249
MTC Funding Policy and Programs Section May 2022 Page 1 of 11 Packet Page 182 of 393Attachment 2 Page 42 of 137
MTC Claim Application - Document F(b)
Operating Data
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
YEAR ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
Employees
1. Total Employees (full time equivalent)
2. Service Area (Square Miles)
3. Service Area Population
4. Number of Routes Operated
Annual Boardings
5. Adult
6. Youth and Student
7. Senior and Disabled
8. Inter-Operator Transfers (at extra fare)
9. Total Revenue Passengers
10. Non Farepaying Passengers (incl. transfers)
11. Total Passengers
Average Boardings
12. Average Weekday Boardings
13. Average Saturday Boardings
Vehicles Operated In Maximum Service
14. Maximum Weekday Vehicles Operated
15. Maximum Weekend Vehicle Operated
Annual Vehicle Miles
16. Revenue Vehicle Miles
17. Non-Revenue Vehicle Miles
18. Total Vehicle Miles
Annual Vehicle Hours
19. Revenue Vehicle Hours
20. Non-Revenue Vehicle Hours
21.Total Vehicle Hours
Enter amounts to the nearest dollar
in the cells highlighted yellow
Motorbus - Local
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
76 52 52
8 8 5
197,221 117,298 93,838
48,301 56,698 45,358
83,781 54,532 43,626
26,577 25,799 20,639
355,880 254,327 203,462
355,880 254,327 203,462
931 943 754
259 250 200
14 14 12
9 9 7
474,888 473,294 378,635
34,587 31,509 25,207
509,475 504,803 403,842
38,920 35,905 28,724
1,733 2,104 1,683
40,653 38,009 30,407
MTC Funding Policy and Programs Section May 2022 Page 2 of 11 Packet Page 183 of 393Attachment 2 Page 43 of 137
MTC Claim Application - Document F(b)
Operating Data
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
YEAR ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
Employees
1. Total Employees (full time equivalent)
2. Service Area (Square Miles)
3. Service Area Population
4. Number of Routes Operated
Annual Boardings
5. Adult
6. Youth and Student
7. Senior and Disabled
8. Inter-Operator Transfers (at extra fare)
9. Total Revenue Passengers
10. Non Farepaying Passengers (incl. transfers)
11. Total Passengers
Average Boardings
12. Average Weekday Boardings
13. Average Saturday Boardings
Vehicles Operated In Maximum Service
14. Maximum Weekday Vehicles Operated
15. Maximum Weekend Vehicle Operated
Annual Vehicle Miles
16. Revenue Vehicle Miles
17. Non-Revenue Vehicle Miles
18. Total Vehicle Miles
Annual Vehicle Hours
19. Revenue Vehicle Hours
20. Non-Revenue Vehicle Hours
21.Total Vehicle Hours
Enter amounts to the nearest dollar
in the cells highlighted yellow
Demand Response - DART
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
76 52 52
2 2 2
8,591 11,955 12,314
8,591 11,955 12,314
8,591 11,955 12,314
32 45 45
13 18 18
4 4 10
2 2 5
72,083 94,892 97,739
8,368 10,093 10,396
80,451 104,985 108,135
5,542 8,036 8,277
485 580 597
6,027 8,616 8,875
MTC Funding Policy and Programs Section May 2022 Page 3 of 11 Packet Page 184 of 393Attachment 2 Page 44 of 137
MTC Claim Application - Document F(b)
Operating Data
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
YEAR ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
Employees
1. Total Employees (full time equivalent)
2. Service Area (Square Miles)
3. Service Area Population
4. Number of Routes Operated
Annual Boardings
5. Adult
6. Youth and Student
7. Senior and Disabled
8. Inter-Operator Transfers (at extra fare)
9. Total Revenue Passengers
10. Non Farepaying Passengers (incl. transfers)
11. Total Passengers
Average Boardings
12. Average Weekday Boardings
13. Average Saturday Boardings
Vehicles Operated In Maximum Service
14. Maximum Weekday Vehicles Operated
15. Maximum Weekend Vehicle Operated
Annual Vehicle Miles
16. Revenue Vehicle Miles
17. Non-Revenue Vehicle Miles
18. Total Vehicle Miles
Annual Vehicle Hours
19. Revenue Vehicle Hours
20. Non-Revenue Vehicle Hours
21.Total Vehicle Hours
Enter amounts to the nearest dollar
in the cells highlighted yellow
Demand Response - Microtransit
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
0 0 2
0 0 17,715
0 0 17,715
0 0 17,715
0 0 63
0 0 18
0 0 5
0 0 3
0 0 64,430
0 0 832
0 0 65,262
0 0 5,067
0 0 1,464
0 0 6,531
MTC Funding Policy and Programs Section May 2022 Page 4 of 11 Packet Page 185 of 393Attachment 2 Page 45 of 137
MTC Claim Application - Document F(b)
Operating Data
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
YEAR ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
Employees
1. Total Employees (full time equivalent)
2. Service Area (Square Miles)
3. Service Area Population
4. Number of Routes Operated
Annual Boardings
5. Adult
6. Youth and Student
7. Senior and Disabled
8. Inter-Operator Transfers (at extra fare)
9. Total Revenue Passengers
10. Non Farepaying Passengers (incl. transfers)
11. Total Passengers
Average Boardings
12. Average Weekday Boardings
13. Average Saturday Boardings
Vehicles Operated In Maximum Service
14. Maximum Weekday Vehicles Operated
15. Maximum Weekend Vehicle Operated
Annual Vehicle Miles
16. Revenue Vehicle Miles
17. Non-Revenue Vehicle Miles
18. Total Vehicle Miles
Annual Vehicle Hours
19. Revenue Vehicle Hours
20. Non-Revenue Vehicle Hours
21.Total Vehicle Hours
Enter amounts to the nearest dollar
in the cells highlighted yellow
Demand Response - Local Taxi
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
8,309 5,493 5,114
8,309 5,493 5,114
8,309 5,493 5,114
24 16 15
10 6 6
6 6 6
6 6 6
31,600 21,528 19,588
31,600 21,528 19,588
91 61 54
91 61 54
MTC Funding Policy and Programs Section May 2022 Page 5 of 11 Packet Page 186 of 393Attachment 2 Page 46 of 137
MTC Claim Application - Document F(b)
Operating Data
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
YEAR ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
Employees
1. Total Employees (full time equivalent)
2. Service Area (Square Miles)
3. Service Area Population
4. Number of Routes Operated
Annual Boardings
5. Adult
6. Youth and Student
7. Senior and Disabled
8. Inter-Operator Transfers (at extra fare)
9. Total Revenue Passengers
10. Non Farepaying Passengers (incl. transfers)
11. Total Passengers
Average Boardings
12. Average Weekday Boardings
13. Average Saturday Boardings
Vehicles Operated In Maximum Service
14. Maximum Weekday Vehicles Operated
15. Maximum Weekend Vehicle Operated
Annual Vehicle Miles
16. Revenue Vehicle Miles
17. Non-Revenue Vehicle Miles
18. Total Vehicle Miles
Annual Vehicle Hours
19. Revenue Vehicle Hours
20. Non-Revenue Vehicle Hours
21.Total Vehicle Hours
Enter amounts to the nearest dollar
in the cells highlighted yellow
Demand Response - Intercity Taxi
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
0 0
0 0
3,470 3,208 3,240
0 3,470 3,208 3,240
0 3,470 3,208 3,240
0 0
0 0
59,868 64,322 64,965
8,980 9,648 9,745
68,848 73,970 74,710
5,915 6,356 6,419
887 953 963
6,802 7,309 7,382
MTC Funding Policy and Programs Section May 2022 Page 6 of 11 Packet Page 187 of 393Attachment 2 Page 47 of 137
MTC Claim Application - Document F(b)
Operating Data
FY 2023-2024
Submittal Date: November 2023
Operator: City of Fairfield
IF YOU ARE AN FTA GRANTEE, PAST
YEAR ACTUAL MUST BE CONSISTENT
WITH YOUR NTD REPORT!
Employees
1. Total Employees (full time equivalent)
2. Service Area (Square Miles)
3. Service Area Population
4. Number of Routes Operated
Annual Boardings
5. Adult
6. Youth and Student
7. Senior and Disabled
8. Inter-Operator Transfers (at extra fare)
9. Total Revenue Passengers
10. Non Farepaying Passengers (incl. transfers)
11. Total Passengers
Average Boardings
12. Average Weekday Boardings
13. Average Saturday Boardings
Vehicles Operated In Maximum Service
14. Maximum Weekday Vehicles Operated
15. Maximum Weekend Vehicle Operated
Annual Vehicle Miles
16. Revenue Vehicle Miles
17. Non-Revenue Vehicle Miles
18. Total Vehicle Miles
Annual Vehicle Hours
19. Revenue Vehicle Hours
20. Non-Revenue Vehicle Hours
21.Total Vehicle Hours
Enter amounts to the nearest dollar
in the cells highlighted yellow
Motorbus - Commuter
Past Current
Actual Adjusted Budgeted
FY 2021-2022 FY 2022-23 FY 2023-24
76 0 0
47,516 5,109 0
11,576 1,292 0
4,569 752 0
3 63,664 7,153 0
63,664 7,153 0
386 269 0
59 71 0
14 8 0
9 2 0
807,609 58,495 0
87,406 7,805 0
895,015 66,300 0
24,303 1,827 0
2,937 241 0
27,240 2,068 0
MTC Funding Policy and Programs Section May 2022 Page 7 of 11 Packet Page 188 of 393Attachment 2 Page 48 of 137
MTC Claim Application - Document F(c)
Capital Allocation Request
FY 2023-2024
Submittal Date: November 2023 Operator: City of Fairfield Enter amounts to the nearest dollar in the cells highlighted yellow Cells highlighted blue calculate automatically Totals
Start in Column 1 FY 2023-2024
1. Project Name
2.ENTER Total Project Cost -$
Capital Project Revenue
Federal Sources
3. FTA Section 5309 -$
4. FTA Section 5307 -$
5. FTA Section 5310 -$
6. FTA Section 5311 -$
7. FTA Section 5314 -$
8. STP -$
9. CMAQ -$
10. FTA Section 5339 2,583,507$
11. type the source of other federal funds here -$
12. type the source of other federal funds here -$
State Sources
13. STIP -$
14. Transportation Congestion Relief Program -$
15. Prop 116 -$
16. State of Good Repair 28,041$
17. HVIP Voucher 360,000$
Regional Sources
18. AB 434 (regional discretionary and county program mgr.) -$
19. type the source of other regional funds here -$
20. type the source of other regional funds here -$
Local Sources
21. City or County General Fund -$
22. County Half-Cent Sales Tax -$
23. Transit District Sales Tax -$
24. Transfers from Other Sectors of Operations -$
25. Developer Fees -$
26. Transit Impact Development Fee -$
27. Safe Harbor Lease -$
28. type the source of other local funds here -$
29. type the source of other local funds here -$
MTC Funding Policy and Programs Section May 2022 Page 1 of 10 Packet Page 189 of 393Attachment 2 Page 49 of 137
MTC Claim Application - Document F(c)
Capital Allocation Request
FY 2023-2024
Submittal Date: November 2023 Operator: City of Fairfield Enter amounts to the nearest dollar in the cells highlighted yellow Cells highlighted blue calculate automatically Totals
Start in Column 1 FY 2023-2024
MTC Funds (not in this request)
30. 5% Unrestricted Funds -$
31. 2% Toll Revenues -$
32. AB 664 Net Toll Bridge Revenues -$
33. Prior Allocated TDA -$
34. Prior Allocated STA -$
TDA, STA, 1107 & Feeder Bus Request
35. AB 1107 -$
36. Feeder Bus -$
37. TDA 4 - Fairfield -$
38. TDA 8 - Fairfield 600,000$
39. -$
40. -$
41. -$
42. -$
43. -$
44. -$
45. -$
46. -$
47. -$
48. -$
49. -$
50.-$
51.Total Revenue 3,571,548$
52.Surplus/(Deficit) 3,571,548$
MTC Funding Policy and Programs Section May 2022 Page 2 of 10 Packet Page 190 of 393Attachment 2 Page 50 of 137
MTC Claim Application - Document F(c)
Capital Allocation Request
FY 2023-2024
Submittal Date: November 2023 Operator: City of Fairfield Enter amounts to the nearest dollar in the cells highlighted yellow Cells highlighted blue calculate automatically
Start in Column 1
1. Project Name
2.ENTER Total Project Cost
Capital Project Revenue
Federal Sources
3. FTA Section 5309
4. FTA Section 5307
5. FTA Section 5310
6. FTA Section 5311
7. FTA Section 5314
8. STP
9. CMAQ
10. FTA Section 5339
11. type the source of other federal funds here
12. type the source of other federal funds here
State Sources
13. STIP
14. Transportation Congestion Relief Program
15. Prop 116
16. State of Good Repair
17. HVIP Voucher
Regional Sources
18. AB 434 (regional discretionary and county program mgr.)
19. type the source of other regional funds here
20. type the source of other regional funds here
Local Sources
21. City or County General Fund
22. County Half-Cent Sales Tax
23. Transit District Sales Tax
24. Transfers from Other Sectors of Operations
25. Developer Fees
26. Transit Impact Development Fee
27. Safe Harbor Lease
28. type the source of other local funds here
29. type the source of other local funds here
START HERE
Column
1 Proposed Project
FY 2023-2024
Local Bus Replacement
2,583,507$
28,041$
360,000$
MTC Funding Policy and Programs Section May 2022 Page 3 of 10 Packet Page 191 of 393Attachment 2 Page 51 of 137
MTC Claim Application - Document F(c)
Capital Allocation Request
FY 2023-2024
Submittal Date: November 2023 Operator: City of Fairfield Enter amounts to the nearest dollar in the cells highlighted yellow Cells highlighted blue calculate automatically
Start in Column 1
MTC Funds (not in this request)
30. 5% Unrestricted Funds
31. 2% Toll Revenues
32. AB 664 Net Toll Bridge Revenues
33. Prior Allocated TDA
34. Prior Allocated STA
TDA, STA, 1107 & Feeder Bus Request
35. AB 1107
36. Feeder Bus
37. TDA 4 - Fairfield
38. TDA 8 - Fairfield
39. 40.
41. 42.
43. 44.
45. 46.
47. 48.
49. 50.
51.Total Revenue
52.Surplus/(Deficit)
START HERE
Column
1 Proposed Project
FY 2023-2024
2,971,548$
2,971,548$
MTC Funding Policy and Programs Section May 2022 Page 4 of 10 Packet Page 192 of 393Attachment 2 Page 52 of 137
MTC Claim Application - Document F(c)
Capital Allocation Request
FY 2023-2024
Submittal Date: November 2023 Operator: City of Fairfield Enter amounts to the nearest dollar in the cells highlighted yellow Cells highlighted blue calculate automatically
Start in Column 1
1. Project Name
2.ENTER Total Project Cost
Capital Project Revenue
Federal Sources
3. FTA Section 5309
4. FTA Section 5307
5. FTA Section 5310
6. FTA Section 5311
7. FTA Section 5314
8. STP
9. CMAQ
10. FTA Section 5339
11. type the source of other federal funds here
12. type the source of other federal funds here
State Sources
13. STIP
14. Transportation Congestion Relief Program
15. Prop 116
16. State of Good Repair
17. HVIP Voucher
Regional Sources
18. AB 434 (regional discretionary and county program mgr.)
19. type the source of other regional funds here
20. type the source of other regional funds here
Local Sources
21. City or County General Fund
22. County Half-Cent Sales Tax
23. Transit District Sales Tax
24. Transfers from Other Sectors of Operations
25. Developer Fees
26. Transit Impact Development Fee
27. Safe Harbor Lease
28. type the source of other local funds here
29. type the source of other local funds here
Column
2 Proposed Project
FY 2023-2024
Microtransit Vans
MTC Funding Policy and Programs Section May 2022 Page 5 of 10 Packet Page 193 of 393Attachment 2 Page 53 of 137
MTC Claim Application - Document F(c)
Capital Allocation Request
FY 2023-2024
Submittal Date: November 2023 Operator: City of Fairfield Enter amounts to the nearest dollar in the cells highlighted yellow Cells highlighted blue calculate automatically
Start in Column 1
MTC Funds (not in this request)
30. 5% Unrestricted Funds
31. 2% Toll Revenues
32. AB 664 Net Toll Bridge Revenues
33. Prior Allocated TDA
34. Prior Allocated STA
TDA, STA, 1107 & Feeder Bus Request
35. AB 1107
36. Feeder Bus
37. TDA 4 - Fairfield
38. TDA 8 - Fairfield
39. 40.
41. 42.
43. 44.
45. 46.
47. 48.
49. 50.
51.Total Revenue
52.Surplus/(Deficit)
Column
2 Proposed Project
FY 2023-2024
600,000$
600,000$
600,000$
MTC Funding Policy and Programs Section May 2022 Page 6 of 10 Packet Page 194 of 393Attachment 2 Page 54 of 137
MTC Claim Application - Document H(a)
Maximum Allocation Worksheet
FY 2023-2024
Submittal Date: November 2023 Operator: City of Fairfield City of Fairfield Enter amounts to the nearest dollar in the cells highlighted yellow.
Calculations will appear automatically in the cells highlighted blue.
Past Actual Budgeted
FY 2021-2022 FY 2023-2024
Fare Revenue: (Uniform System of Accounts revenue classes shown in parentheses)
1. Fare revenue 804,192$ 339,685$
2. Total Fare Revenue: 804,192$ 339,685$
Local Funds
3. Park and Ride Parking Revenue (4120)
4. Non-Tranportation Revenues (4130)
5. Auxiliary transportation revenue (4140)
6. Other Agency Revenue (4150) 25,260$
7. Taxes directly levied (4200)
8. Local cash grants and reimbursements (4300)
9. Local special fare assistance (e.g. LCTOP for fares)
10. Subsidy from other sectors of operation (4170)
11.Total Local Fund Revenue: 25,260$ -$
12.Total Fares-Plus-Local-Fund Revenue: 829,452$ 339,685$ State And Federal Operating Assistance Grants: (USOA revenue classes in parentheses)
13. State cash grants (4400) 500,000$
14. Federal cash grants and reimbursements (4500) 1,466,034$ 1,436,277$
15.Total State and Federal Grants: 1,966,034$ 1,436,277$ All Other Operating Revenue:
16. Other operating revenue (please explain on Document X)
17. Other non-operating revenue (please explain on Document X)
18.Total All Other Operating Revenue: -$ -$
19.Total Revenue: 2,795,486$ 1,775,962$
Operating Costs:
20. Operating costs 12,257,314$ 9,656,865$
21.Total Operating Cost: 12,257,314$ 9,656,865$
22.Operating Deficit: 9,461,828$ 7,880,903$
Exclusions And Exemptions (optional if needed to meet farebox recovery standard):
23. Qualified depreciation and amortization expense (5260,5270)
24. Qualified direct charter service expense
25. Qualified vehicle lease expenses
26. Qualified principal and interest payments on capital projects
27. Qualified commuter rail service expense
28. Qualified service extension expense
29. Qualified ridesharing and/or microtransit expenses
30. Fuel cost increase in excess of CPI
31. Power, including electricity cost increase in excess of CPI
32. Liability insurance cost increase in excess of CPI
33. ADA costs
34.State and Federal Mandate costs in excess of CPI (explain on Doc. X)
35.Other (explain on Doc. X)
36.Total Exclusions and Exemptions: -$ -$ TDA-defined Ratios:
37.TDA-Adjusted Operating Cost: 12,257,314$ 9,656,865$
38.TDA Fare Recovery Ratio: 6.56% 3.52%
39.TDA Fares-Plus-Local-Funds Recovery Ratio: 6.77% 18.39% Maximum Allocation:
40.Operating Deficit (from line 21)9,461,828$ 7,880,903$
41. TDA requested for capital purposes.
42. STA requested for capital purposes.
43. Payments to a railroad corporation
44. TDA requested for other purposes.
45. STA requested for other purposes.
46.Total Maximum Allocation: 9,461,828$ 7,880,903$
47. TDA for qualified service extension
48. STA for qualified service extension
49. Operating Request (cell E48) from Form A(b)7,987,462$
50. Capital Request (cell E73) from Form A(b)600,000$
51. Total Request from form A(b)8,587,462$
52. Does the request for funding comply with CCR Section 6634? No MTC Funding Policy and Programs Section May 2022 Page 1 of 1 Packet Page 195 of 393Attachment 2 Page 55 of 137
MTC Claim Application - Document J(a)
Standard Certifications - Article 4
FY 2023-2024 Operator: City of Fairfield
Submittal Date: November 2023
ENTER an "X" in the yellow cell to the left of each required certification This form must be signed and dated
A. Applicant certifies that it has submitted a satisfactory independent fiscal audit with required compli- ance statement to MTC and to the State Controller (Pub. Util. Code §99245 and 21 Cal. Code of Regs. §6664). If previous submitted, there is no need to resubmit.
B. Applicant certifies that it has submitted a State Controller’s report in conformance with the Uniform System of Accounts and Records to MTC and to the State Controller pursuant to Pub. Util. Code §99243. If previous submitted, there is no need to resubmit.
C. Applicant certifies that a triennial performance audit of its operations has been submitted, as required by law (Pub. Util. Code §99246(c), and 21 Cal. Code of Regs. §6664.5), to MTC, the State Controller and to the Director of the California Department of Transportation, or that the operator has been in operation for less than one year.
D. Applicant applying for funds pursuant to Public Utilities Code §99268.1 certifies that it was in compliance with Pub. Util. Code §99268 during the 1978-79 fiscal year, and further certifies that it will remain in compliance with that section during the fiscal year which is the subject of this claim.
E. Applicant filing an application pursuant to Pub. Util. Code §99268.5 certifies that, for the purpose of this claim, it provides services using vehicles for the exclusive use of elderly and disabled persons, and further certifies that those vehicles maintain a ratio of fares to total operating cost of at least 10 percent.
F. Applicant that received an allocation of TDA/STA funds for an extension of service pursuant to Pub.
Util. Code §99268.8 certifies that it will file a report of these services pursuant to 21 Cal. Code of Regs. §6633(b) within 90 days after the close of the fiscal year in which that allocation was granted.
G. Applicant applying for funds pursuant to Pub. Util. Code §99260 certifies that (check one):
a. the current cost of its retirement system is fully funded with respect to the officers and employees of its public transportation system; or
b. the operator is implementing a plan approved by the transportation planning agency which will fully fund the retirement system for such officers and employees within forty years; or c. the operator has a private pension plan which sets aside and invests on a current basis funds sufficient to provide for the payment of future pension benefits and which is fully compliant with the requirements stated in Pub. Util. Code §99272 and §99273.
H. (FOR STA FUNDS) Applicant applying for STA revenue-based funds for purposes other than SB 602 projects, capital match and ADA programs, certifies that all of its needs for SB 602 purposes, capital match and ADA requirements are met from other sources.
I. Applicant applying for TDA/STA funds for capital intensive projects pursuant to Pub. Util. Code §99268.7 certifies that it has made every effort to obtain federal funding for any project which is funded pursuant to Pub. Util. Code §99268.7.
J. Applicant certifies, in compliance with Pub. Util. Code §99264, that it does not routinely staff with two or more persons, a vehicle for public transportation purposes designed to be operated by one person.
MTC Funding Policy and Programs Section May 2022 Page 1 of 2 Packet Page 196 of 393Attachment 2 Page 56 of 137
MTC Claim Application - Document J(a)
Standard Certifications - Article 4
FY 2023-2024 Operator: City of Fairfield
Submittal Date: November 2023
K. (FOR STA FUNDS) Operator applying for STA funds under Pub. Util. Code §99260 certifies that it has made a reasonable effort to implement its productivity improvement program (PIP) projects and has provided in its application to MTC a report on the progress made in implementing these projects.
L. (FOR STA FUNDS) Applicant for STA funds certifies that it is making full use of federal funds available under the federal surface transportation authorizing legislation.
M. Applicant applying for funds pursuant to Pub. Util. Code §99260 certifies that:
X a. if applicant is an operator and offers reduced fares to senior citizens and disabled persons, applicant will honor either the federal Medicare identification card or the California Department of Motor Vehicles senior citizen identification card as well as the Regional Transit Discount Card; and X b. if applicant is an operator and offers reduced fares to senior citizens, applicant will also offer the identical reduced fare to disabled patrons.
N. Applicant certifies that it has submitted a copy of the California Highway Patrol (CHP) certification which was issued within the last 13 months indicating compliance with Cal. Veh. Code. §1808.1 (CHP "pull notice system and periodic reports"). (Pub. Util. Code §99251).
X O. Applicant certifies that it does not require that a person be a resident of the applicant's service area in order to qualify for service. (Pub. Util. Code §99155(e)).
P. Applicant certifies that it has current "joint fare revenue sharing agreements" in place with transit operators in the MTC region with which its service connects as required by Government Code §66516, and that it has submitted copies of all such agreements to MTC.
Q. Applicant certifies that it complies with MTC's Transit Coordination Implementation Plan (MTC Resolution No. 3866, Revised). (Public. Util. Code §99314.7 and Gov't Code §66516.5) X R.Applicant certifies that, if RM-2 funding was received in FY 2022-23, it will include the RM-2 costs and revenues in its general fiscal audit for that year. Applicant also assures that it will include the RM-2 costs and revenues in its general fiscal audit which will be completed for FY 2023-2024.
S. If Applicant is a ferry operator, it certifies that it is current on all inspections and certifications required by federal and state agencies.
T. Applicant agrees to participate in implementation of recommendations from the Integrated Fare Structures and Transit Connectivity Studies which are required by Streets and Highway Code §30914.5.
The undersigned attests that the certifications indicated above are true and correct, and further attests to the applicant's intent to comply with the indicated certifications.
Authorized Representative Signature:
Name: David Gassaway
Title: City Manager
Date:
MTC Funding Policy and Programs Section May 2022 Page 2 of 2 Packet Page 197 of 393Attachment 2 Page 57 of 137
MTC Claim Application - Document J(b)
Standard Certifications - Articles 4.5 & 8
FY 2023-2024 Operator: City of Fairfield
Submittal Date: November 2023
ENTER an "X" in the yellow cell to the left of each required certification This form must be signed and dated
X A. Applicant certifies that it has submitted a satisfactory independent fiscal audit with required compli- ance statement to MTC and to the State Controller (Pub. Util. Code §99245 and 21 Cal. Code of Regs. §6664).
X B. Applicant certifies that it has submitted a State Controller’s report in conformance with the Uniform System of Accounts and Records to MTC and to the State Controller pursuant to Pub. Util. Code §99243.
X C. Applicant certifies that it is regularly participating in the activities of its county’s Paratransit Coordinating Council (PCC). (See MTC Resolution No. 1209, Revised).
X D. (FOR STA FUNDS) Applicant for STA funds certifies that it is making full use of federal funds available under the federal surface transportation authorizing legislation.
E. All applicants must certify the following:
X a. if applicant is an operator and offers reduced fares to senior citizens and disabled persons, applicant will honor either the federal Medicare identification card or the California Department of Motor Vehicles senior citizen identification card, as well as the Regional Transit Connection Discount Card; and
X b. if applicant is an operator and offers reduced fares to senior citizens, applicant will also offer the identical reduced fare to disabled patrons.
X F. (APPLIES TO ARTICLE 8 RECIPIENTS) Applicant that is a municipal operator (as defined under Pub. Util. Code §99209) certifies that it has submitted a copy of the California Highway Patrol (ChP) certification, which was issued within the last 13 months, indicating compliance with Cal. Veh. Code §1808.1 (CHP "pull notice system and periodic reports"). (Pub. Util. Code §99251).
X G. Applicant certifies that it does not require that a person be a resident of the applicant’s service area in order to qualify for service.
H. Applicant certifies that it has current "joint fare revenue sharing agreements" in place with transit operators in the MTC region with which its service connects as required by Government Code §66516, and that it has submitted copies of all such agreements to MTC.
I. Applicant certifies that it complies with MTC's Transit Coordination Implementation Plan (MTC Resolution No. 3866). (Public. Util. Code §99314.7 and Gov't Code §66516.5) The undersigned attests that the certifications indicated above are true and correct, and further attests to the applicant's intent to comply with the indicated certifications.
Authorized Representative Signature:
Name: David Gassaway
Title: City Manager
Date:
MTC Funding Policy and Programs Section May 2022 Page 1 of 1 Packet Page 198 of 393Attachment 2 Page 58 of 137
Current Service Contract
(Will be updated with MV Amendment to be approved by Fairfield City Council on Tuesday, December 19, 2023)
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CHP Transit Operator and Safety Compliance Certificates
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Agenda Item No: 10.
AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023299 of the City Council of the City of Fairfield Approving a Contractor Services Agreement with TerraCare Associates for Landscape Maintenance Services in the Landscaping and Lighting Maintenance District No. 20231 (Gateway) RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
Approval of the attached resolution will authorize the city manager to execute a contractor services agreement with TerraCare Associates (TerraCare) in the amount of $362,250 for landscape maintenance services in the Landscaping and Lighting Maintenance District No. 20231 (Gateway) (LLMD No. 20231).
DISCUSSION
Landscaping and lighting services in the mall and surrounding shopping area have been funded with assessments levied under Landscaping and Lighting Maintenance District No. 1 – Gateway (LLMD No. 1) since 1984. However, this district did not generate sufficient revenue to adequately fund the required services due to the increased cost of services over time and the district’s fixed maximum authorized assessment rate.
From 2022 through 2023, the City conducted a community engagement process and balloting procedure in accordance with Article XIII D of the California Constitution, colloquially known as Proposition 218. On June 7, 2023, the City formed LLMD No. 20231 to replace LLMD No. 1. As of July 1, 2023, all landscaping and lighting maintenance services in the mall and surrounding shopping area have been provided by Dominguez Landscaping Services (Dominguez) and funded with assessment revenue levied under LLMD No. 20231. The new district was approved with assessment rates that are sufficient to support the same level of service that was provided in previous years. The agreement between the City and Dominguez for services in this area expires on December 31, 2023. While Dominguez has been a longstanding and reputable landscape maintenance service provider for the City, they provided notice that they will be shifting the focus of their business to other areas in the region and will no longer be available to provide services in Fairfield.
Packet Page 278 of 393
Agenda Item No: 10.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023299 of the City Council of the City of Fairfield Approving a ContractorServices Agreement with TerraCare Associates for Landscape Maintenance Servicesin the Landscaping and Lighting Maintenance District No. 20231 (Gateway)RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEApproval of the attached resolution will authorize the city manager to execute a contractor servicesagreement with TerraCare Associates (TerraCare) in the amount of $362,250 for landscapemaintenance services in the Landscaping and Lighting Maintenance District No. 20231 (Gateway)(LLMD No. 20231).DISCUSSIONLandscaping and lighting services in the mall and surrounding shopping area have been funded withassessments levied under Landscaping and Lighting Maintenance District No. 1 – Gateway (LLMD No.1) since 1984. However, this district did not generate sufficient revenue to adequately fund the requiredservices due to the increased cost of services over time and the district’s fixed maximum authorizedassessment rate. From 2022 through 2023, the City conducted a community engagement process and ballotingprocedure in accordance with Article XIII D of the California Constitution, colloquially known asProposition 218. On June 7, 2023, the City formed LLMD No. 20231 to replace LLMD No. 1. As of July1, 2023, all landscaping and lighting maintenance services in the mall and surrounding shopping areahave been provided by Dominguez Landscaping Services (Dominguez) and funded with assessmentrevenue levied under LLMD No. 20231. The new district was approved with assessment rates that aresufficient to support the same level of service that was provided in previous years. The agreementbetween the City and Dominguez for services in this area expires on December 31, 2023. WhileDominguez has been a longstanding and reputable landscape maintenance service provider for the City, they provided notice that they will be shifting the focus of their business to other areas in the region and will no longer be available to provide services in Fairfield.
Pursuant to Chapter 28.31 of the Fairfield Municipal Code, contracts for landscape maintenance services may be let on the basis of demonstrated competence and professional qualifications.
TerraCare is part of the family of Monarch Landscape Companies and has nearly 30 years of experience serving special districts, municipalities, and other government organizations. Their expertise in a full range of services includes complete landscape maintenance, water management planning, irrigation system maintenance, pest control, integrated plant healthcare, and drought mitigation. In addition, their capital resources, staffing capabilities, and excellent references affirmed their standing as the most qualified contractor for this work. The City has other landscape service contracts with TerraCare under which the contractor has provided highquality and punctual services. In addition to TerraCare’s qualifications, staff has reviewed their proposal and determined it to be fair and reasonable.
The approval of the attached resolution will authorize the city manager to execute a contractor services agreement with TerraCare in the amount of $362,250 ($181,125 annually) for landscape maintenance services in LLMD No. 20231. The initial 24month term of the agreement will be from January 1, 2024, through December 31, 2025, with the option to extend for up to two additional terms of up to 24 months each term.
FINANCIAL IMPACT
Total authorization for the LLMD No. 20231 service agreement is $362,250 for an initial 24month term, which will be paid from the LLMD No. 20231 (Gateway) Fund (Organization Code 18760107).
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If council chooses not to approve the attached resolution, TerraCare may agree to provide landscape maintenance services under an existing open service contract on a monthtomonth basis.
STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:
Description
Proposed Resolution
Proposed Contractor Services Agreement
REVIEWERS:
Reviewer Action Date
Beavers, Esther Approved 12/11/2023 5:13 PM
Packet Page 279 of 393
CITY OF FAIRFIELD
RESOLUTION NO. 2023-299
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING A CONTRACTOR
SERVICES AGREEMENT WITH TERRACARE ASSOCIATES FOR LANDSCAPE MAINTENANCE SERVICES IN THE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 2023-1 (GATEWAY)
WHEREAS, landscaping and lighting services in the mall and surrounding shopping area were funded with assessments levied under landscaping and lighting maintenance district (LLMD) No. 1 – Gateway (LLMD No. 1) since 1984; and
WHEREAS, LLMD No. 1 did not generate sufficient revenue to adequately fund the required services due to the increased cost of services over time and the district’s fixed maximum authorized assessment rate; and
WHEREAS, the City conducted a community engagement process and balloting procedure in accordance with Article XIII D of the California Constitution, also known as Proposition 218, to form a new district in the Gateway area; and
WHEREAS, on June 7, 2023, the City formed LLMD No. 2023-1 (Gateway) (LLMD No. 2023-1) to replace LLMD No. 1 and provide all landscaping and lighting maintenance services in the mall and surrounding shopping area beginning July 1, 2023; and
WHEREAS, pursuant to Chapter 28.31 of the Fairfield Municipal Code, contracts for landscape maintenance services may be let on the basis of demonstrated competence and professional qualifications; and
WHEREAS, the City wishes to enter into a contractor service agreement with TerraCare Associates (TerraCare) for landscape maintenance services in LLMD No. 2023-1.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city manager is hereby authorized and directed to execute the contractor services agreement (Agreement) between the City and TerraCare for landscape maintenance services in the LLMD No. 2023-1 in the amount of $362,250 for an initial 24-month term beginning January 1, 2024, and ending December 31, 2025.
Section 2. The city manager is hereby authorized to extend the Agreement for up to two additional terms of up to 24 months each term, including a negotiated scope of work and compensation adjustment not-to-exceed the February San Francisco-Oakland-Hayward Packet Page 280 of 393Attachment 1 Page 1 of 2
RES. NO. 2023-299
Consumer Price Index for Urban Wage Earners and Clerical Workers (not seasonally adjusted for all items) upon mutual written agreement of both parties.
Section 3. The public works director is authorized and directed to do all things necessary to implement the Agreement.
PASSED AND ADOPTED this 19th day of December, 2023, by the following vote:
AYES: COUNCILMEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
________________________________________________
MAYOR
ATTEST:
____________________________
CITY CLERK
Packet Page 281 of 393Attachment 1 Page 2 of 2
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E
CONTRACTOR SERVICES AGREEMENT
Landscape Maintenance Services for
Landscaping and Lighting Maintenance District No. 2023-1 (Gateway) THIS AGREEMENT is made at Fairfield, California, as of-----~ 20_, by and between the City of Fairfield, a municipal corporation ("CITY") and TerraCare Associates ("CONTRACTOR"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONTRACTOR shall provide to the CITY the services described in Exhibit "A," and CONTRACTOR's proposal in Exhibit "B-1".
CONTRACTOR shall provide said services at the time, place, and in the manner specified in Exhibit "A." 2) PAYMENT. CITY shall pay CONTRACTOR for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit "B." The payments specified in Exhibit "B" shall be the only payments to be made to CONTRACTOR for services rendered pursuant to this Agreement.
CONTRACTOR shall submit all billings for said services to the CITY in the manner specified in Exhibit "B." CONTRACTOR's proposal is incorporated for referent in Exhibit "B-1." 3) FACILITIES AND EQUIPMENT. CONTRACTOR shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in the City of Fairfield Standard Specifications and Details, latest edition and Exhibit "C" are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit "C" shall control.
5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit "D" are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit "D" shall control. 6) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
7) TERM. This Agreement shall be in effect from January 1, 2024, through December 31, 2025. This Agreement may be extended for up to two (2) additional terms of up to twenty-four (24) months each term with negotiated terms and conditions including a negotiated compensation adjustment not to exceed the February San Francisco-Oakland-Hayward Consumer Price Index for Urban Wage Earners and Clerical Workers (not seasonally adjusted for all items) upon mutual written Agreement of both parties.
8) AMENDMENTS TO SCOPE OF WORK. Notwithstanding the above, at the approval ofthe Public Works Director or designee, CITY and CONTRACTOR may mutually agree in writing to modify the Scope of Work set forth in Exhibit "A" in order to address changing landscaping service needs of the CITY; however, such modification shall not increase the not-to-exceed amount of the AGREEMENT set forth in Exhibit "B."
Packet Page 282 of 393Attachment 2 Page 1 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E
EX EC U T ED as of th e day first above-state d.
C ITY O F FA IR F IELD
a m u n icip a l co rpo rati o n (C IT Y )
By : ------------
D av id G a ssa w ay, City M a na g e r
T E R RA C A ~~c~~~.<;?~IATES
By : G::5:;F~~t,
Bria n H e lg o e , CEO
2 Packet Page 283 of 393Attachment 2 Page 2 of 38
DocuSign Envelope ID: 78827870-F4AD-47DE-93BF-C E27D62D8E9E EXHIBIT "A"
LANDSCAPE MAINTENANCE TECHNICAL PROVISIONS
1. LOCATION OF SERVICES
Landscaping and Lighting Maintenance District No. 2023-1 (Gateway) includes the area north ofTravis Boulevard, south of the fence line behind the shopping center on the northside of Gateway Boulevard, east of fence line near Interstate 80, and west of Pennsylvania Avenue.
Refer to the Area Index Maps. CONTRACTOR should conduct an independent field survey for exact measurement.
2. DESCRIPTION OF SERVICES
A. Lawn and Hard Fescue Care
CONTRACTOR shall maintain all lawn areas in a healthy, green, and growing condition and free of weeds.
I. Mowing
a. Lawns shall be mowed to maintain a neat, trim appearance. b. CONTRACTOR shall remove all litter, branches, and debris from lawn area prior to mowing.
c. Turf height shall be maintained at 3-inches during the summer and 2 ½ inches during the winter.
d. Mowing directions shall be periodically alternated.
e. "Scalping" of turf will not be permitted.
f. Tufts of grass in corners or other areas that cannot be reached by a mower shall be mowed with a monofilament line trimmer.
g. CONTRACTOR may choose to use mulching blades on mowers; however, CONTRACTOR shall remove all excessive mowed clippings to the satisfaction of CllY from the job site on the same day.
h. Mowing schedules shall be coordinated with CllY.
i. Any damage to the turf caused by a mower shall be repaired to the satisfaction of CllY at CONTRACTOR's expense.
II. Edging
a. CONTRACTOR shall perform lawn edging in conjunction with each mowing. b. Lawn edging along paved areas, around valve boxes, v-ditches, and other utility structures shall be kept neat and manicured.
c. Edges along fences and walls shall be sprayed with herbicide to maintain a 4-inch border free of vegetation.
Ill. Blowing and Raking
a. Lawn clippings, leaf litter, and other debris shall be raked and/or blown from all hardscape surfaces and planter beds after each mowing, edging, and as needed.
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DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E b. All debris shall be removed from the site on the same day CONTRACTOR performs blowing or raking.
c. CONTRACTOR may employ vacuuming or sweeping instead of blowing.
IV. Aeration and Renovation
a. Lawn and Hard Fescue areas shall be aerated using a coring tine aerator (plugger) and shall be renovated as necessary to retain health and quality. b. Frequency of aeration shall be adjusted to maintain appropriate water penetration. c. All sprinkler heads, quick couplers, and other obscure features in lawn area shall be flagged prior to aeration.
d. CONTRACTOR shall make multiple passes with aerating device to ensure that holes are no more than six (6) inches apart.
e. Tines shall penetrate at least 2 ½ inches deep. Plug removal is not necessary. f. Immediately following aeration, CONTRACTOR shall bring bare patches and depressions to grade level and reseed the area.
g. CONTRACTOR must provide prior notification of planned turf renovation to receive payment for the work.
h. CONTRACTOR shall renovate lawns as necessary to retain quality.
V. Turf and Hard Fescue Replacement
a. CONTRACTOR shall remove and replace dead or irreparably damaged turf and Hard Fescue at its own expense if such death or damage is caused by any source other than major vandalism where the cost of replacement materials exceeds five hundred dollars ($500) before mark-up.
b. CONTRACTOR shall be responsible for up to five hundred dollars ($500) of materials before mark-up and all labor costs for the repair or replacement of any turf damaged as a result of vandalism.
c. CONTRACTOR shall remove damaged turf and replace with sod within two weeks of a major vandalism event.
VI. Tree Wells
a. Tree wells in lawn shall be maintained free of turf, weeds, and all debris at all times.
VII. Weed Control
a. Lawn areas shall be kept free of weeds.
b. CONTRACTOR shall apply a pre-emergent herbicide to control broad leaf and grassy weeds.
c. CONTRACTOR shall spot treat with a post-emergent herbicide to eradicate emerged broad leaf and grassy weeds.
d. CONTRACTOR shall exercise extreme care in the use of herbicides to avoid harm to non- target plants.
e. CONTRACTOR must provide prior notification of planned turf renovation to receive payment for the work.
VIII. Pest and Disease Control
a. CONTRACTOR shall identify and control turf diseases and infestations of insects and rodents in a timely manner.
b. In the event a pest control method is unsuccessful, CONTRACTOR shall reapply or 2 Packet Page 285 of 393Attachment 2 Page 4 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E perform new pest control methods at CONTRACTOR's expense to correct failed treatments.
c. CONTRACTOR shall exercise extreme care in the use of insecticides to avoid harm to non- target insects, such as bees.
IX. Irrigation
a. CONTRACTOR shall immediately correct excessive or inadequate watering upon notification by CITY.
b. Watering shall be completed between the hours of 9pm and 6am as operationally feasible.
c. CONTRACTOR shall prevent runoff and ponding by setting irrigation controllers repeat cycling, where possible, to allow water to absorb.
X. Fertilizer Application
a. CONTRACTOR shall apply fertilizer in accordance with the maintenance schedule attached hereto and the fertilizer standards herein. All changes must be coordinated with CITY.
B. Tree Care
I. Pruning
a. CONTRACTOR shall ensure that only professionally qualified personnel perform pruning using approved methods and techniques and International Society of Arboriculture (ISA) pruning standards.
b. Trees shall be thinned out and shaped when necessary, to avoid problems of spread or wind damage.
c. and all pruning cuts shall maintain the tree's natural appearance and the branch bark ridge and shall be cleanly cut with no tearing of the bark. d. Excessive pruning, stubbing back, and flush cuts shall not be permitted. e. Lower branches overhanging walkways or paths shall be raised to a height of eight (8) feet, or to a height specified by CITY.
f. Lower branches overhanging streets or driveways shall be raised to a height of fifteen (15) feet or to a height specified by CITY.
g. Dead and damaged branches, suckers, water sprouts, and other undesirable growth shall be removed.
h. All hazards shall be removed immediately.
i. CONTRACTOR shall prune trees away from residential and commercial properties as directed by CITY.
II. Pest Control
a. CONTRACOR shall be responsible for all pest control on trees. b. Insect infestation shall be treated as directed by CITY with an approved insecticide. c. Mistletoe shall be controlled by pruning or spraying.
Ill. Staking and Guying
a. At CITY's direction, CONTRACTOR shall maintain stakes and guys and replace with approved materials.
b. CONTRACTOR shall replace tree ties, as needed, to provide support without chafing bark. c. Additional stakes or ties shall be set, as needed, to prevent wind damage. 3 Packet Page 286 of 393Attachment 2 Page 5 of 38
DocuSign Envelope ID: 78827870-F4AD-4 7DE-93BF-CE27D62D8E9E d. CONTRACTOR shall remove stakes that are no longer needed for trees with sufficient trunk caliper at the direction of CITY.
IV. Tree Removal
a. CONTRACTOR shall remove any tree that, in the sole opinion of CITY's Certified Arborist, is unsafe, diseased, or damaged beyond recovery.
b. Tree removal shall include stump grinding to a depth of 12-inches, or as determined by the CITY.
V. Tree Replacement
a. CONTRACTOR shall provide labor, equipment, and materials for all tree replacements under this contract.
b. As directed by CITY, CONTRACTOR shall remove dead or damaged trees and replace with trees of equivalent size and variety up to 15 gallons when such death or damage is caused by any source other than major vandalism where the cost of replacement materials exceeds five hundred dollars ($500) before mark-up.
c. CONTRACTOR shall be responsible for up to five hundred dollars ($500) of materials before mark-up and all labor costs for the repair or replacement of any tree damaged as a result of vandalism.
d. If, in the sole opinion of the CITY's arborist, tree failure is a result of CONTRACTOR's negligence, CONTRACTOR shall replace the failed tree with a tree of equivalent size and variety up to 24" box specimen.
C. Shrub and Ground Cover Care
I. Shrub Pruning
a. Shrubs shall be tapered back to form a natural appearance; no vertical edges allowed. b. Shrubs and ground cover shall be pruned to prevent encroachment on walkways, streets, paths, curbs, paved areas, signs, fence lines, and lines of sight. Shrubs and ground cover shall be maintained inside the edges of curbs or planter bed borders. c. Shrubs and ground cover shall be pruned to remove all dead or damaged growth.
II. Shrub Removal and Replacement
a. At the direction of CITY, CONTRACTOR shall remove any dead or damaged shrubs and replace the same with shrubs of equivalent size and variety up to 5 gallons when such death or damage is caused by any source other than major vandalism where the cost of replacement materials exceeds five hundred dollars ($500) before mark-up, or by negligence of CONTRACTOR.
b. Shrub removal shall include stump grinding to a depth of 12-inches or as directed by CITY.
c. CONTRACTOR shall annually supply labor, materials (including plant material), and equipment to plant 75 one-gallon shrubs throughout the site as directed by CITY. Plant species shall be selected by CITY. If plant material exceeds $20 per container before markup, an adjustment may be made with proper documentation.
Ill. Ground Cover Pruning
a. Ground cover shall be mowed to encourage healthy growth and allow for irrigation coverage.
b. CONTRACTOR may be required to prune and edge more frequently to encourage healthy 4 Packet Page 287 of 393Attachment 2 Page 6 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27O62O8E9E growth, to allow for irrigation coverage, or if ground cover growth encroaches on walkways or streets
c. Ground cover, such as ivy shall not be allowed to grow or spread onto trees, walls, fences, buildings and other amenities.
IV. Ground Cover Replacement
a. At the direction of CITY, CONTRACTOR shall remove any dead or damaged ground cover and replace the same with ground cover and replacethe same with ground cover of equivalent size and variety up to 1 gallon when such death or damage is caused by any source other than major vandalism where the cost of replacement materials exceeds five hundred dollars ($500) before mark-up, or by negligence of CONTRACTOR.
V. Bark Replacement
a. CONTRACTOR shall annually bark throughout the site with 100 cubic yards of medium walk-on bark, as approved by CITY.
b. No dyed bark is permitted.
VI. Fertilization of Shrub Beds and Ground Cover Areas
a. CONTRACTOR shall fertilize shrub beds and ground cover areas in accordance with the maintenance scheduled attached hereto and the fertilizer standards herein. Schedule changes shall be coordinated with CITY.
b. CONTRACTOR shall apply a slow-release complete fertilizer approved by CITY at a rate of six (6) pounds per 1,000 square feet, or at a rate recommended by manufacturer.
VII. Weed Control
a. Planter beds and ground cover areas shall be kept free of weeds. b. Pre-emergent Weed Control
(i) CONTRACTOR shall apply pre-emergent herbicide in accordance with the maintenance schedule attached hereto.
(ii) Pre-emergent herbicide must be approved by CITY in advance of application. (iii) Pre-emergent herbicide must be a broad-spectrum herbicide labeled for both broad leaf and grassy weeds.
(iv) CONTRACTOR may use a tank mix of two or more herbicides to achieve the desired spectrum of control.
c. Post-emergent Weed Control
(i) CONTRACTOR shall treat areas with a post-emergent herbicide as needed to eradicate emerged broad leaf and grassy weeds.
VIII. Pest and Disease Control
a. CONTRACTOR shall identify and control turf diseases, weed, and insect and rodent infestations in a timely manner.
b. Reapplication of control methods will be required to correct or control failed treatments. c. CONTRACTOR shall exercise extreme care in the use of herbicides and insecticides to avoid harm to non-target plants, as well as non-target insects, such as bees. d. CONTRACTOR shall provide prior notification of planned pesticide applications to receive payment for the work.
e. Snails and slugs shall be controlled with the use of CITY approved metaldehyde snail bait. 5 Packet Page 288 of 393Attachment 2 Page 7 of 38
DocuSign Envelope ID: 7B827870-F4AD-47OE-93BF-C E27O62O8E9E D. Flowers
I. Replacement
a. CONTRACTOR shall provide labor, materials (including plant material), and equipment for annual and/or seasonal flower replacements and planting in accordance with the maintenance scheduled attached hereto.
b. Annual flowers shall be four-inch pots, planted eight inches on center. c. CONTRACTOR is responsible for measuring flower beds and planting the quantities necessary to provide the full effect.
d. Flower species shall be approved by CITY prior to planting.
E. Irrigation System
I. General
a. CONTRACTOR shall provide labor, equipment, and materials for the repair or replacement of all irrigation system components beyond the water meter including leaking or malfunctioning main lines, lateral lines, sprinkler heads, valves, backflow prevention devices less than 4-inches in size, quick couplers, and irrigation controllers.
Repair or replacement of all malfunctioning irrigation system components shall be included in the total value of this contract.
b. Backflow prevention devices sized 4-inches and larger shall be the responsibility of CITY. c. Before beginning these maintenance program operations under the provisions of this Agreement, CONTRACTOR shall inspect all installed irrigation systems at each site and shall report damages or malfunctions of any system to CITY. d. It is CITYs objective to actively pursue water conservation within the maintenance program and CITY shall closely monitor the administration and specifications of irrigation.
e. CONTRACTOR shall adjust the irrigation system as necessary to prevent overspray onto paved areas and runoff down the gutters. Multiple repeat cycles shall be utilized as needed to provide best irrigation efficiency.
f. All controller stations shall be legibly labeled inside each controller box. Labeling shall include a description of the areas covered by each station. g. Flushing of systems and cleaning or replacement of all filters within the irrigation system is routine maintenance and shall not be considered extra work. CONTRACTOR shall flush the end of drip lines monthly to remove all dirt buildup. h. Plant material exhibiting signs of wilting due to lack of water shall result in withholding of monthly payment until the problem is corrected. Manual watering will be required as necessary to regain plant vigor at no extra cost to CITY. i. CONTRACTOR shall maintain all valve boxes and lids in good condition. This includes removal of any plant growth inside the boxes and removing any excessive dirt or debris from the inside of the box. Standing water in the valve boxes shall not be allowed to remain permanently.
j. CITY may, at its option, perform repairs in-house.
II. Irrigation Scheduling and Adjustments
a. CONTRACTOR shall program controllers to maintain healthy growing plant material.
CONTRACTOR shall provide CITY with a complete written schedule of watering for all controllers and shall contact CITY to program irrigation on CITY's central computerized irrigation system.
6 Packet Page 289 of 393Attachment 2 Page 8 of 38
DocuSign Envelope ID: 7B827870-F4AD -47D E-93BF-C E27O62O8E9E b. Irrigation schedules shall be coordinated with CITY and shall take place between 9:00 PM and 6:00 a.m., whenever possible. Saturdays, Sundays, afternoons, and early evening are the high public use times. Watering shall not take place Fridays at 7:00 a.m. through Sundays at 9:00 p.m., unless otherwise approved by CITY. c. Drip irrigation systems may be operated during the day. d. All sprinklers shall be adjusted properly to avoid spraying water on parked cars, roadways, walkways, buildings, signs, fences, and other property that may be damaged by water.
e. Irrigation controllers shall be set to repeat cycling where possible to allow water to soak in and prevent runoff or ponding.
f. In the event that CITY crews are required to adjust irrigation scheduling due to CONTRACTOR's improper management, CONTRACTOR may be billed for CITY staff time and materials.
g. CONTRACTOR shall perform a complete system check of all controllers and valves, including coverage testing and sprinkler adjustments no later than April 15th each year, unless otherwise directed by CITY.
Ill. Water Requirements
a. CONTRACTOR shall ensure watering requirements are met within each landscape area.
CONTRACTOR's forces shall be capable of performing repairs, installations, and modifications of existing irrigation systems to adequately irrigate all landscaped areas on a year-round basis.
b. CONTRACTOR shall ensure that sprinkler heads are in good operational order, filters are cleaned regularly, and nozzles are replaced when worn or inadequate coverage occurs.
Any minor changes such as vertical or horizontal riser extensions, sprinkler head exchanges, and filter replacements will be considered shall be included in the total value of this contract.
c. All electrically operated valves shall close completely at the conclusion of the station watering program. Weeping valves shall be immediately repaired. d. Valve boxes shall be kept clean of rocks, soil, debris, and silt to a depth of 2" below the bottom of the valve. All valve box lids shall be in place and locking bolts secured at all times.
IV. Irrigation Repairs and Replacement
a. CONTRACTOR shall employ only qualified personnel to check irrigation controllers and activate all stations on every controller each week. Repairs and adjustments shall be made at that time.
b. Backflow prevention devices that have been repaired or replaced by CONTRACTOR shall be tested and approved by a certified tester on the City of Fairfield Certified Backflow Tester List prior to being returned to service.
c. Backflow prevention device installations shall meet City of Fairfield specifications.
CONTRACTOR shall obtain a no-fee encroachment permit prior to installation.
Installations that fail to meet specifications shall be corrected at CONTRACTOR expense. d. Any repair that necessitates removal of a valve body shall include the installation of pea gravel to a depth of four (4) inches below the valve and a union between the main line and the valve.
e. Main irrigation lines shall not demonstrate leakage when all control valves are in the closed position. Main line repairs shall be included in the total value of this contract. f. All irrigation system repairs, including vandalism shall be completed within 24 hours of CONTRACTOR receiving notification. If repairs cannot be accomplished within the 7 Packet Page 290 of 393Attachment 2 Page 9 of 38
DocuSign Envelope ID : 7B827870-F4AD-47D E-93BF-C E27O62O8E9E designated time period, CONTRACTOR shall notify CITY immediately of the condition and provide an estimated time of when the repairs will be made. CONTRACTOR shall be responsible for watering the area effected by the irrigation system failure by other means (i.e. hose, etc.) until repairs are completed.
g. CONTRACTOR shall replace all broken irrigation system components with items of the same brand and model, or as approved by CITY.
h. All valves shall be kept in such condition that they are able to be manually operated by the bleeder valve.
i. CONTRACTOR shall repair and replace damaged or missing portions of the irrigation system if such damage or missing material is caused by any source other than major vandalism where the cost of replacement materials exceeds five hundred dollars ($500) before mark-up.
j. CONTRACTOR shall be responsible for up to five hundred dollars ($500) of materials before mark-up and all labor costs for the repair or replacement of any irrigation system components damaged or missing as a result of vandalism.
V. Controller Repairs
a. Repairs to irrigation controllers shall be CONTRACTOR's responsibility. Controllers that are beyond repair will be replaced at CONTRACTOR's expense. b. Automatic controllers and electrical conductors shall be kept operational year-round.
Controllers will be inspected periodically by CITY to ensure that each system's programming is operational.
c. Controller cabinets shall be maintained clear of debris, nests, snails, and insects.
F. Fertilizer Standards
a. A balanced slow-release fertilizer with micro-nutrients is the minimum requirement for all applications.
b. Fertilizer selection must be approved by CITY.
c. CONTRACTOR must provide prior notification of planned fertilizer applications to receive payment for the application.
d. CONTRACTOR shall recover plant material that demonstrates leaf burning or other forms of chemical harm within 120 days from the date of notification or replace the plant material at its own expense.
e. Fertilizer applications which fail to produce the desired results shall be repeated at CONTRACTOR's own expense.
G. Pest and Disease Management
I. Laws and Regulations
a. CONTRACTOR shall comply with all Federal, State, and local laws and regulations governing the use of chemicals for the control of weeds, diseases and pests, including obtaining all the required permits and licenses for the possession and use of pesticides. b. CONTRACTOR shall register with the Solano County Department of Agriculture and shall obtain a Solano County Operator Identification Number for each year of the contract.
CONTRACTOR shall furnish CITY with annual proof of the Solano County registration documents with the Operator Identification Number.
c. Written recommendations from a licensed Pest Control Advisor will be required for all 8 Packet Page 291 of 393Attachment 2 Page 10 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27O62O8E9E pesticide applications. A copy of these recommendations shall be made available to CITY for approval prior to any work.
d. CONTRACTOR shall permit pesticide applications to be done only by qualified and trained personnel under the supervision of a State licensed pest control operator or certified applicator using recognized and approved materials and methods. e. Employee pesticide training shall comply with the training regulations established by the California Department of Pesticide Regulation.
f. Use of aquatic pesticides, where applicable, shall comply with NPDES and California Department of Fish and Game regulations and must be approved in advance by CITY.
II. General
a. All pesticides must be approved in advance by CITY.
b. Pre-emergent herbicide must be a broad-spectrum herbicide labeled for both broadleaf and grassy weeds.
c. CONTRACTOR shall notify CITY prior to all scheduled pesticide applications and may not receive payment for required applications if such notification has not been provided. d. Pesticide applications which fail to produce the desired results will be repeated at CONTRACTOR's expense.
Ill. Rodent Control
a. Trapping shall be the preferred method for rodent control in all landscape areas. b. Use of rodenticides must be approved in advance by CITY and baits must be placed within secured bait stations so as not to create a hazard to persons or pets.
IV. Integrated Pest Management
a. CONTRACTOR shall be provided with a copy of the City of Fairfield Integrated Pest Management (1PM) Policy and shall adhere to the practices contained within the Policy. b. Extremely toxic materials, such as Category I pesticides, shall not be used.
H. General Maintenance and Cleanup
I. General
a. CONTRACTOR shall collect all mowed grass, clippings, trimmings, cuttings, rubbish and debris at each site covered by this Agreement and shall remove the same promptly from each site and dispose of same in a lawful manner at CONTRACTOR's expense. b. All broken glass shall be immediately removed when discovered. c. CONTRACTOR shall keep sidewalks and paved areas swept and free of weeds and any dirt or soil that might be washed from adjacent slopes or planted areas. d. CONTRACTOR shall repair any eroded places on the landscaped area covered by this Agreement by replacement of topsoil to bring such eroded places back to original grade.
The cause of erosion shall be promptly reported to CITY. e. Worksites shall be left orderly and neat upon completion of work. f. Upon notification by CITY, CONTRACTOR shall adjust scheduled site visits and other work to cause minimal impact on planned community activities occurring at each site.
II. Trash Containers
a. Trash containers shall be emptied on Mondays, Wednesdays and Fridays before 3:30 p.m. Trash containers shall also be emptied on weekends between April 1 and October
15. Weekend trash removal shall be completed on Saturday evening after 5 p.m. or on 9 Packet Page 292 of 393Attachment 2 Page 11 of 38
O ocuSign Envelope ID : 78827870-F4AD-47D E-93BF-C E27O62O8E9E Sunday morning before 10 a.m.
b. No clippings, trimmings, brush, or debris resulting from CONTRACTOR's performance under this agreement shall be deposited in the trash cans placed by CITY.
Ill. Fence Lines
a. Fence lines shall be kept free of trash, weeds, grass, and pruning debris.
IV. Graffiti Abatement
a. Graffiti shall be removed from all wall surfaces, sidewalks, equipment, trash cans, controller cabinets, benches, tables, signs and fences within 48 hours of discovery or notification.
b. Paint shall not be applied to surfaces that are not currently painted unless approved by the CITY.
c. Commonly available graffiti removal products may be used on appropriate surfaces. d. Nearby storm drain inlets must be protected from runoff during graffiti removal activities.
e. Wastewater and paint particles resulting from power washing shall not be discharged to the street or storm drain system. Nearby storm drains must be protected by placing sandbags, booms, or barriers around drain inlets or by making an enclosure around the wash area.
f. CONTRACTOR shall not perform exterior graffiti removal activities in the rain.
V. Dust Control
a. CONTRACTOR shall control airborne dust at all times. Dust control shall conform to section 10, "Dust Control," of the State Standard Specifications. b. All costs associated with dust control shall be included in the contract bid and no additional compensation will be allowed therefore.
VI. Abandoned Shopping Carts and Other Debris
a. CONTRACTOR shall remove shopping carts from the site within 48 hours of discovery or notification.
b. CONTRACTOR shall remove all other debris within 48 hours of discovery or notification.
I. Miscellaneous Facilities
Services listed below shall be included in the total value of this contract.
I. Drainage System Areas
a. All drainage systems used for the purposes of rainwater or irrigation water collection, including surface swales, trench drains, V-ditches, catch basins, or gutters shall be maintained in a clean condition free of debris, erosion waste, weeds, or any blockages. b. Gutters and curb way aprons that border entrances to the shopping areas from Gateway Boulevard and Pennsylvania Avenue shall be kept clean of weeds and debris c. Natural creeks and streams are not included in this contract. d. CONTRACTOR shall prevent any material created as a result of performing the work under this Agreement from entering the storm drain system. The storm drain system includes, but is not limited to, the gutter, the roadway, V-ditches, catch basins, creeks, 10 Packet Page 293 of 393Attachment 2 Page 12 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E and any underground storm water conduit. Proper storm water pollution prevention techniques and procedures shall be used during all phases of the maintenance work. e. All concrete-lined ditches within the landscape areas shall be kept clean and clear at all times. The catch basins that these ditches empty into shall be thoroughly cleaned out once per month by the 15th of each month between October 15 to April 15. More frequent cleaning may be required due to heavy rains. Edges should be checked periodically for erosion and damage to concrete structures. Special care will be taken by CONTRACTOR to keep debris out of all basins while V-ditch maintenance is occurring. f. CONTRACTOR shall notify CITY if drainage system is blocked by any offsite debris or erosion waste. Correction of the blockage will be coordinated by CITY. CONTRACTOR shall be entitled to additional compensation if CONTRACTOR performs works to correct blockage at CITY's request.
II. Erosion Control
a. CONTRACTOR shall not be responsible for structural maintenance or repair or replacement of swales and drain lines except for such structural maintenance, repair, or replacement resulting from damage caused by CONTRACTOR or its agents. b. Erosion resulting from failure to maintain properly rooted plant material on slopes shall be the responsibility of CONTRACTOR to correct and to accomplish necessary cleanups. c. Erosion resulting from major storm damage that requires major slope reconstruction and/or installation of additional drainage facilities shall be the responsibility of others.
Ill. Sidewalks and Driveways
a. Debris and silt shall be immediately removed from sidewalks, gutters, and driveways.
IV. Backflow Cages and Controller Cabinets
a. The Contractor is responsible for removing graffiti and debris from backflow cages and controller cabinets within 48 hours of notification.
b. The Contractor will perform light sanding and repainting of backflow cages and controller cabinets on an as needed basis, but not more frequently than once per year. 11 Packet Page 294 of 393Attachment 2 Page 13 of 38
DocuSign Envelope ID: 78827870-F4AD-47DE-93BF-CE27D62D8E9E
3. MAINTENANCE SCHEDULE
All schedules are subject to change at the pleasure of CITY or due to weather and other considerations.
LAWN CARE FREQUENCY
Leaf, litter, and trash removal Weekly
Mow Weekly
Edging Weekly
Spot weed control Weekly
Aeration and renovation 2x per year in March and September Pre-emergent weed control for broad leaf and 4x per year in March, May, August, and November grassy weeds
Post-emergent weed control for broadleaf 4x per year in March, May, August, and November and grassy weeds
Disease, insect, and rodent infestation control As Needed Fertilization 4x per year in March and September (within one week after aeration) and in May and November
TREE CARE FREQUENCY
Pruning 2x per year in March and December
Staking/Removal/Bracing As needed
Leaf, litter, and trash removal Weekly
SHRUBS AND GROUNDCOVER CARE FREQUENCY
Leaf, litter, and trash removal Weekly
Weed control Weekly
Pre-emergent weed control 4x per year in February, May, August, and November in areas covered by overhead irrigation
2x per year in February and November in areas
covered by drip irrigation
Shrub pruning 3x per year in April/May, July/August, and October/November
Shrub replacement 75 one-gallon shrubs per year in April Bark replacement 100 cubic yards per year in April
Groundcover leaf removal Weekly
Mow groundcover 2x per year in March and September
Prune & edge groundcover 4x per year in February, May, September, and November
Fertilization 4x per year in February, April, July, and October in areas covered by overhead irrigation
2x per year in February and November in areas
covered by drip irrigation
Pest and disease control As needed
12 Packet Page 295 of 393Attachment 2 Page 14 of 38
DocuSign Envelope ID : 78827870-F4AD-47DE-938F-C E27D62D8E9E
FLOWERS FREQUENCY
Color change-out with 4" pots, 8" on center 3x per year in March, June, and December
IRRIGATION SYSTEM FREQUENCY
System checks Weekly
All repairs (including but not limited to Within 24-hours (business days) of notification sprinklers/ emitters, lateral lines, valves,
mainlines, controllers, backflow)
Clean pump filters As needed, at least 4x per year (once per quarter)
UNDEVELOPED AREAS FREQUENCY
Leaf, litter, and trash removal Weekly
Weed control As needed
Graffiti removal As needed
PAVED AREAS FREQUENCY
Leaf, litter, and trash removal Weekly
Weed control As needed
Graffiti removal from sidewalks and walkways As needed
SITE CONSIDERATIONS FREQUENCY
Site Inspections with CITY At least once per month
Empty trash cans 3x per week on Monday, Wednesday, and Friday Weekends only between April 1 and October 15
Backflow Cages & Controller Cabinets: Light As needed, not to exceed lx per year sanding and repainting
Clean V-Ditches/Drain Inlets
Inspect and clean v-ditches and inlets Weekly between October 15 and April 15 13 Packet Page 296 of 393Attachment 2 Page 15 of 38
DocuSign Envelope ID: 78827870-F4AD-47DE-93BF-CE27O62O8E9E
4. AREA MAPS INDEX
A. Map 1
= Maintenance Area
'= Irrigation Controller
'= Irrigation Backflow Device
14 Packet Page 297 of 393Attachment 2 Page 16 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E B. Map 2
= Maintenance Area
'= Irrigation Controller
'= Irrigation Backflow Device
15 Packet Page 298 of 393Attachment 2 Page 17 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E C. Map 3
= Maintenance Area
'= Irrigation Controller
'= Irrigation Backflow Device
16 Packet Page 299 of 393Attachment 2 Page 18 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27O62O8E9E EXHIBIT "B"
PAYMENT
1) The total contract price for services rendered by CONTRACTOR during the first 24-month term of this Agreement, which is in effect from January 1, 2024, through December 31, 2025, shall not exceed $362,250 or $181,125 annually.
2) Payment shall be made to CONTRACTOR based on monthly progress billings and final invoice. Final invoice to be submitted on completion of scope of work set forth in Exhibit "A". 3) Any additional meetings or work required beyond that set forth in Exhibit "A" shall be mutually agreed to by the CITY and CONTRACTOR and shall be billed on a time and materials basis to the City of Fairfield.
Packet Page 300 of 393Attachment 2 Page 19 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27O62O8E9E EXHIBIT B-1
Landscape Maintenanc - Ga way Dis ric
ITEM FREQU NCV UNIT COS A AL CO ST
LAWN ARE s
lawn mowing Weekly 692.00 35,984.00
La edgi g Weekly 76 65 3, 8
Spot Weed C tr Weekly 2 1
A r &R V T T mes ( X) 1,3 2,
eed c f b f and gr ssy weeds Four Tim e (4X) 900.00 3,600.00 Cont I flu fOi ,I ct a R
If
A N 16 a
F I z F u Tm (4X) 8 32
SHRUB A D TREE C R
L L a a h m V w ky 242 31 12
Sh bP g T Tm (3X) 81 7 24 5
w C I a N 8 54
s ub F I za F u Tm (4X) 3 1 2
p b w 11 Tw m (2X) p a a a F u m (4X) - m -p a 3 84
V a a a a
p /D C I A 1 2
T p u Tw Tm (2X) 1 2
Sak /R m val/R -b ac A 148
s ub plac m 75 0 G ub p a 18
B R plac m 1 Cub c Y p a Ap I 4
G OU DCO V &VI
L al I a a m val w kl 73 8 38
w C I w kl 9 23 3
I za
Tw m (2X) p a a a F u m (4X)
F
V a a a a
Tw m (2X) p a a a F u m (4X) p - m -G Cv a V 9
V a a a a
p I a C I A 5
G u C V pu a F u Tm (4X) 12 48
G u CV M Tw Tm (2X) 9 18
ANNUAL FLOWERS
Cl C a u 4" p 8" C T Tm (3X) 2 9 7 $ 8 9 1
I IGATO M T A D p
s me ck w kl 34 15 18
Sp kl Im pa A All R pa 8
La al I pa A I clu All R pa
V pa A I clu All R pa
Ma I pa A I clu All R pa
C II pa A I clu All R pa
Backfl w pa A I clu All R pa
Cl a I a FI A I a F u Tm (4X) p a I clu AIIR pa
Und v lop Ar as
L al I a a m val w kl 4 15 24
w C I A I 14
G aft R m val A 4
Pav Ar as
L al I a a m val w kl 23 8 1 2
w C I A
Gall R m val A 8
Site Considerations
s I p C w LMM A I a m I /c /c
T Tm (3x p w k: M w F A C
Ta Ca E w k f mAp 11 Oc 15 b w 5pm Sa
a 1 am Su
V- C cl a w kl b w Oc b 15 a Ap 115 22
TO TAL Bl 179 331
(1% 1 793 31
A ualC 181124 31
Packet Page 301 of 393Attachment 2 Page 20 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E EXHIBIT "C"
GENERAL PROVISIONS
1) INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, CONTRACTOR shall be an independent Contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONTRACTOR accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONTRACTOR represents and warrants to CITY that CONTRACTOR has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONTRACTOR to practice CONTRACTOR's profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONTRACTOR to practice his profession.
3) TIME. CONTRACTOR shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONTRACTOR's obligations pursuant to this Agreement.
CONTRACTOR shall adhere to the Schedule of Activities as described in their Executive Summary. 4) CONTRACTOR NOT AN AGENT. Except as CITY may specify in writing, CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.
CONTRACTOR shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONTRACTOR shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONTRACTOR shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONTRACTOR is engaged in the geographical area in which CONTRACTOR practices his profession. All products which CONTRACTOR delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner and conform to the standards of quality normally observed by a person practicing in CONTRACTOR's profession. CITY shall be the sole judge as to whether the services and product of the CONTRACTOR is satisfactory. 8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY or CONTRACTOR at the discretion of either party and upon written notice of intent to terminate the Agreement. The written notice of intent to terminate the Agreement shall be given to the other party not less than 60 calendar days from the date of termination. CONTRACTOR is entitled to receive full payment for all services performed and all costs incurred up to and including the date of termination.
CONTRACTOR shall be entitled to no further compensation for work performed after the date of Packet Page 302 of 393Attachment 2 Page 21 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E termination. All completed and incomplete products up to and including the date of termination shall become the property of CITY.
9) PRODUCTS OF CONSULTING. All products of the CONTRACTOR created under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS. To the fullest extent permitted by law, CONTRACTOR shall, at its sole cost and expense, defend, hold harmless and indemnify CITY and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those CITY agents serving as independent contractors in the role of CITY officials (collectively "lndemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively "Claims"), at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of CONTRACTOR, its officers, agents, servants, employees, sub-contractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that CONTRACTOR shall bear the legal liability thereof) in the performance of this Agreement, including the lndemnitees' active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the lndemnitees as determined by court decision or by the agreement of the Parties. CONTRACTOR shall defend the lndemnitees in any action or actions filed in connection with any Claims with counsel of the lndemnitees' choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. CONTRACTOR shall reimburse the lndemnitees for any and all legal expenses and costs incurred by lndemnitees in connection therewith. CONTRACTOR shall pay all required taxes on amounts paid to CONTRACTOR under this Agreement and indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. CONTRACTOR shall fully comply with the workers' compensation law regarding CONTRACTOR and CONTRACTOR's employees. CONTRACTOR shall indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers' compensation laws. CITY may offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR's failure to promptly pay to CITY any reimbursement or indemnification arising under this section. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated. 12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County. The CITY encourages an active affirmative action program on the part of its contractors, consultants and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.
As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin.
13) CONTRACTOR NOT A PUBLIC OFFICIAL. CONTRACTOR is not a "public official" for purposes of Government Code §§ 87200 et seq. CONTRACTOR conducts research and arrives at his or her 2 Packet Page 303 of 393Attachment 2 Page 22 of 38
DocuSign Envelope ID : 7B827870-F4AD-4 7D E-93BF-C E27O62O8E9E conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONTRACTOR possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel.
14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When the CITY executes an agreement for or makes payment to CONTRACTOR in the amount of $600 (six hundred dollars) or more in any one calendar year, CONTRACTOR shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONTRACTOR is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non-profit corporation or other form of organization.
b) If CONTRACTOR is doing business as a sole proprietorship, CONTRACTOR shall provide the full name, address and social security number or federal tax identification number of the sole proprietor.
c) If CONTRACTOR is doing business as other than a sole proprietorship, CONTRACTOR shall provide CONTRACTOR's federal tax identification number. 15) LABOR AND WAGE CODE GUIDELINES.
A. This Agreement calls for services that, in whole or in part, constitute "public works" as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code ("Chapter 1"). Further, CONTRACTOR acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations ("DIR") implementing such statutes. Therefore, as to those Services that are "public works," CONTRACTOR shall comply with and be bound by all the terms, rules and regulations described in l(a) and l{b) as though set forth in full herein.
B. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of subsection A above.
C. CONTRACTOR shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to CITY prior to the Effective Date of this Agreement. CONTRACTOR shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. CONTRACTOR and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the CONTRACTOR or any subcontractor ceases to be registered with DIR at any time during the duration of the project, CONTRACTOR shall immediately notify CITY.
D. Pursuant to Labor Code Section 1771.4, CONTRACTOR's Services are subject to compliance monitoring and enforcement by DIR. CONTRACTOR shall post job site notices, as prescribed by DIR regulations.
E. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at CITY Hall and will be made available to any interested party on request. CONTRACTOR acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and CONTRACTOR shall post such rates at each job site covered by this Agreement.
F. CONTRACTOR shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The CONTRACTOR shall, as a penalty to CITY, forfeit $200.00 for each calendar 3 Packet Page 304 of 393Attachment 2 Page 23 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by CONTRACTOR or by any subcontractor.
G. CONTRACTOR shall comply with and be bound by the provisions of Labor Code Section 1776, which requires CONTRACTOR and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform CITY of the location of the records.
H. CONTRACTOR shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. CONTRACTOR shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, CONTRACTOR shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, CONTRACTOR and each of its subcontractors shall submit to CITY a verified statement of the journeyman and apprentice hours performed under this Agreement.
I. The CONTRACTOR shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. The CONTRACTOR and Subcontractors shall not be debarred or suspended throughout the duration of this Agreement pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If the CONTRACTOR or any subcontractor becomes debarred or suspended during the duration of the project, the CONTRACTOR shall immediately notify CITY.
J. CONTRACTOR acknowledges that eight hours labor constitutes a legal day's work. CONTRACTOR shall comply with and be bound by Labor Code Section 1810. CONTRACTOR shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The CONTRACTOR shall, as a penalty to CITY, forfeit $25.00 for each worker employed in the performance of this Agreement by the CONTRACTOR or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of CONTRACTOR in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-halftimes the basic rate of pay.
K. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR hereby certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
Date Signature _
16) NOTICES. Any notice, demand, request, document, consent, approval, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on confirmed delivery by courier service or overnight delivery service during CONTRACTOR's and CITY's regular business hours; or (b) three (3) Business Days after deposit in the United States mail, by certified or registered mail, and addressed to the Party to be notified as set forth below:
4 Packet Page 305 of 393Attachment 2 Page 24 of 38
DocuSign Envelope ID: 7B827870-F4AD-4 7DE-93BF-CE27D62D8E9E CITY: Chris Lewis, 1000 Webster Street, s= Floor, Fairfield, California 94533 CONTRACTOR: Brian Helgoe, 550 S. Hope Street, Suite 1675, Los Angeles, California 90071 17) GOVERNING LAW. CITY and CONTRACTOR agree that this Agreement will be interpreted under the laws of the State of California, with venue in Solano County. 18) CONTRACT BONDS (required for projects above $25k). The Contractor shall furnish two good and sufficient bonds in compliance with applicable federal and state laws. One of the bonds in the amount of one hundred percent (100%) of the contract price shall guarantee the faithful performance of the contract by the Contractor; and, in addition, by its terms, the faithful performance bond shall remain in full force and effect for a period of one (1) year from and after the completion and acceptance of said work to guarantee the repair and/or replacement of faulty workmanship and defective material.
The other bond shall be a payment (labor and material) bond in the amount of one hundred percent (100%) of the contract price. Each respective bond shall be in the form set forth in the Articles of Agreement Section.
Whenever any surety or sureties on any such bonds, or on any bonds required by law for the protection of the claims of laborers and material men, become insufficient, or the City has cause to believe that such surety or sureties have become insufficient, a demand in writing may be made of the Contractor for such further bond or bonds or additional surety, not exceeding that originally required, as is considered necessary, considering the extent of the work remaining to be done.
Thereafter no payment shall be made upon such contract to the Contractor or any assignee of the Contractor until such further bond or bonds or additional surety has been furnished.
The City Engineer before execution of the contract by City may require that Contractor submit the documents enumerated in Code of Civil Procedure section 995.660 to verify the sufficiency of the surety or sureties on the contract bonds.
5 Packet Page 306 of 393Attachment 2 Page 25 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E EXHIBIT "D"
INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $2,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 - any auto) with minimum limits of $2,000,000 per accident for bodily injury and property damage. c) Workers' Compensation insurance as required by the State of California and Employers' Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required. □ Professional Liability Insurance/ Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.
D Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence D Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence D Fidelity/ Crime/ Dishonesty Bond in the minimum amount of$ _ □ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
D Builder's Risk/ Course of Construction Insurance in the minimum amount of$ _ 3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder's risk policies) are to contain, or be endorsed to contain, the following provisions:
Packet Page 307 of 393Attachment 2 Page 26 of 38
DocuSign Envelope ID : 7B827870-F4AD-47DE-93BF-C E27O62O8E9E i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSUL TANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT'S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONSULTANT'S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULT ANT'S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT'S policy limits of coverage.
Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the CITY.
VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected].
All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULT ANT shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANTto verify existence of sub- contractor's insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSUL TANT.
2 Packet Page 308 of 393Attachment 2 Page 27 of 38
DocuSign Envelope ID : 7B827870-F4AD-47D E-93BF-C E27O62D8E9E
PERFORMANCE BOND
(include if project is over $25k)
KNOW ALL PERSONS BY TH ESE PRESENTS that:
WHEREAS the City of Fairfield ("City") has awarded to _ (Name and address of Contractor)
("Contractor") a contract (the "Contract") for the work described as follows:
LANDSCAPE MAINTENANCE SERVICES FOR LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 2023-11 (PARADISE VALLEY)
WHEREAS, Contractor is required under the terms of the Contract to furnish a bond for the faithful performance of the Contract.
NOW, THEREFORE, we, the undersigned Contractor, as Principal, and _ (Name and address of Surety)
("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto City in the penal sum of _
Dollars($ ), this amount being not less than one
hundred percent (100%) of the total contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Contractor, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the Contract and any alteration thereof made as therein provided, on the Contractor's part to be kept and performed, all within the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and hold harmless City, its officers, agents, and others as therein provided, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.
In case suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys' fees in an amount fixed by the court.
3 Packet Page 309 of 393Attachment 2 Page 28 of 38
DocuSign Envelope ID : 78827870-F4AD -47D E-93BF-C E27O62O8E9E FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension oftime, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code§§ 2845 and 2849. City is the principal beneficiary of this bond and has all rights of a party hereto.
IN WITNESS WHEREOF, this instrument shall for all purposes be deemed an original hereof, have been duly executed by Contractor and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.
Dated:
"Contractor" "Surety"
By: By:
Title Title
By: By:
Title Title
(Seal} (Seal)
Note: This bond must be executed and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. 4 Packet Page 310 of 393Attachment 2 Page 29 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D 8E9E
PAYMENT BOND
(LABOR AND MATERIALS)
(include if project is over $25k}
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Fairfield ("City") has awarded to _ (Name and address of Contractor}
("Contractor"), a contract (the "Contract") for the work described as follows:
LANDSCAPE MAINTENANCE SERVICES FOR LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 2023-11 (PARADISE VALLEY)
WHEREAS, Contractor is required under the terms of the Contract and the California Civil Code to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law.
NOW, THEREFORE, we, the undersigned Contractor, as Principal, and _ (Name and address of Surety}
("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto City in the penal sum of _
Dollars($ ), this amount being not less than one hundred percent {100%) of the total contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Contractor, his, her or its heirs, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the persons named in Section 3181 of the California Civil Code, or any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to work or labor performed under the Contract, the Surety will pay for the same in an amount not exceeding the penal sum specified in this bond; otherwise, this obligation shall become null and void.
This bond shall inure to the benefit of any of the persons named in Section 3181 of the California Civil 5 Packet Page 311 of 393Attachment 2 Page 30 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E Code so as to give a right of action to such persons or their assigns in any suit brought upon the bond. In case suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys' fees in an amount fixed by the court.
FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code§§ 2845 and 2849.
IN WITNESS WHEREOF this instrument shall for all purposes be deemed an original hereof, have been duly executed by Contractor and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.
Dated:
"Contractor" "Surety"
By: By:
Title Title
By: By:
Title Title
(Seal) (Seal)
6 Packet Page 312 of 393Attachment 2 Page 31 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E Note: This bond must be executed and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached.
CALIFORNIA ALL-PURPOSE-ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the trustfulness, accuracy, or validity of that document.
State of California
County of _
On before me,-----------------~
Here Insert Name and Title of the Officer Date
Personally appeared _
Name(s) of Signer(s)
Who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledgment to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature _
Signature of Notary Public
Place Notary Seal Above
OPTIONAL ---------------
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document: Document Date: _
Number of Pages: Signer(s) Other Than Named Above: _
Capacity(ies) Claimed by Signer(s)
7 Packet Page 313 of 393Attachment 2 Page 32 of 38
DocuSign Envelope ID: 7B827870-F4AD-47DE-93BF-CE27D62D8E9E Signer's Name: _
D Corporate Officer - Title(s): _
D Partner - □ Limited D General
D Individual □ Attorney in Fact
D Trustee
D Other: --------------
Signer Is Representing: _
□ Guardian or Conservator
Signer's Name: _
D Corporate Officer - Title(s): _
D Partner - □ Limited □ General
□ Individual □ Attorney in Fact
D Trustee
D Other: _
Signer Is Representing: _
□ Guardian or Conservator
8 Packet Page 314 of 393Attachment 2 Page 33 of 38
Do c u S ig n-
Certificate Of Completion
Envelope Id: 7B827870F4AD4 7DE93BFCE27D62D8E9E
Subject: Complete with DocuSign: LLMD No. 2023-1 TerraCare Agreement (2024).pdf Source Envelope:
Document Pages: 33
Certificate Pages: 5
Status: Completed
Signatures: 1
Initials: 0
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Envelope Originator:
Christiana Lewis
1000 Webster Street
Community Development - Building Services
Fairfield, CA 94533
[email protected]
IP Address: 64.162.152.2
Record Tracking
Status: Original
11/9/2023 9:04:18 AM
Security Appliance Status: Connected
Storage Appliance Status: Connected
Holder: Christiana Lewis
[email protected]
Pool: StateLocal
Pool: City of Fairfield
Location: DocuSign
Location: DocuSign
Signer Events
Brian Helgoe
[email protected]
Security· Level: Email, Account Authentication
(None)
Signature
r--:DocuSigned by:
~5~F!~(,
Signature Adoption: Pre-selected Style
Using IP Address: 174.193.141.136
Signed using mobile
Timestamp
Sent: 11/9/2023 9:06:13 AM
Resent: 11/15/2023 3:05:27 PM
Viewed: 11/15/2023 4:00:57 PM
Signed: 11/15/2023 5:47:46 PM
Electronic Record and Signature Disclosure:
Accepted: 11/15/2023 4:00:57 PM
ID: ee6d2c36-f39f-4f6e-9c02-06e78ae556e6
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Carbon Copy Events
Gary Sponsler
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kris Dasso
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Status Timestamp
Status Timestamp
Status Timestamp
Status Timestamp
Status Timestamp
COPIED Sent: 11/9/2023 9:06:13 AM
COPIED Sent: 11/9/2023 9:06:14 AM
Viewed: 11/9/2023 4:45:57 PM
Witness Events Signature Timestamp
Packet Page 315 of 393Attachment 2 Page 34 of 38
Notary Events
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Payment Events
Signature
Status
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Status
Timestamp
Timestamps
11/9/2023 9:06:14 AM
11/15/2023 4:00:57 PM
11/15/2023 5:47:46 PM
11/15/2023 5:47:46 PM
Timestamps
Electronic Record and Signature Disclosure
Packet Page 316 of 393Attachment 2 Page 35 of 38
Electronic Record and Signature Disclosure created on: 2/3/2021 9:06:07 AM Parties agreed to: Brian Helgoe
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Fairfield (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.
Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to 'I agree to use electronic records and signatures' before clicking 'CONTINUE' within the DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.
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All notices and disclosures will be sent to you electronically Packet Page 317 of 393Attachment 2 Page 36 of 38
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Packet Page 318 of 393Attachment 2 Page 37 of 38
i . d e cl i n e t o s i g n a d o c u m e n t fr o m w i t h in y o u r s i g n in g s e s s i o n , a n d o n th e s u b s e q u e n t p a g e , s e l e c t th e c h e c k -b o x in d ic a t in g y o u w i s h t o w it h d ra w y o u r c o n s e n t , o r y o u m a y ; ii . s e n d u s a n e m a i l to j b e r t a n y @ fa i r fi e l d .c a .g o v a n d in th e b o d y o f s u c h r e q u e s t y o u m u s t s t a t e y o u r e m a i l , fu ll n a m e , m a ili n g a d d r e s s , a n d te le p h o n e n u m b e r. W e d o n o t n e e d a n y o t h e r in fo rm a t i o n fr o m y o u to w i t h d ra w c o n s e n t.. T h e c o n s e q u e n c e s o f y o ur w i t h d ra w i n g c o n s e n t fo r o n l i n e d o c u m e n t s w i ll b e th a t tra n s a c t io n s m a y ta k e a lo n g e r tim e to p ro c e s s ..
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Packet Page 319 of 393Attachment 2 Page 38 of 38
Agenda Item No: 11.
AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023300 of the City Council of the City of Fairfield Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Midway Meadows Subdivision
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
Per Chapter 25, Article III, Division 6, Section 25.165 of the City of Fairfield Municipal Code, the developer shall enter into an agreement with the City to construct the proposed improvements prior to the City Council’s approval of a final map. The recommended action approves the final map, authorizes the city engineer to accept the plans and specifications for the proposed improvements for construction, and authorizes execution of the subdivision improvement agreement for the Midway Meadows subdivision (Agreement).
DISCUSSION
Discovery Builders, Inc. (Developer) is constructing a private, 14 singlefamily residential lot subdivision at the existing terminus of Midway Road, located approximately 0.25miles west of the Beck Avenue and Woolner Avenue street intersection. City Planning Commission previously granted entitlements for development of this subdivision with adoption of Resolution No. PC202123.
The subdivision includes private street, Creek View Circle, private underground utilities (water, sewer, storm and dry utilities), private stormwater quality facilities, and private parking lots. These private improvements will be maintained by the future Midway Meadows Maintenance Association (Maintenance Association).
As part of the subdivision’s development, the Developer shall construct several public improvements, including: new curb, gutter, and sidewalk along the Midway Road project frontage, refreshing the Midway Road culdesac street surface, connecting new 8inch water and sewer mains to existing public utility infrastructure in Midway Road, installing a new double detector check assembly and sewer manhole at the Midway Road frontage to demarcate the limit of private responsibility from public, and Packet Page 320 of 393
Agenda Item No: 11.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023300 of the City Council of the City of Fairfield Approving the Final Mapand Authorizing Execution of the Subdivision Improvement Agreement for the MidwayMeadows SubdivisionRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEPer Chapter 25, Article III, Division 6, Section 25.165 of the City of Fairfield Municipal Code, thedeveloper shall enter into an agreement with the City to construct the proposed improvements prior tothe City Council’s approval of a final map. The recommended action approves the final map, authorizesthe city engineer to accept the plans and specifications for the proposed improvements for construction,and authorizes execution of the subdivision improvement agreement for the Midway Meadowssubdivision (Agreement).DISCUSSIONDiscovery Builders, Inc. (Developer) is constructing a private, 14 singlefamily residential lot subdivisionat the existing terminus of Midway Road, located approximately 0.25miles west of the Beck Avenueand Woolner Avenue street intersection. City Planning Commission previously granted entitlements fordevelopment of this subdivision with adoption of Resolution No. PC202123.The subdivision includes private street, Creek View Circle, private underground utilities (water, sewer,storm and dry utilities), private stormwater quality facilities, and private parking lots. These privateimprovements will be maintained by the future Midway Meadows Maintenance Association(Maintenance Association). As part of the subdivision’s development, the Developer shall construct several public improvements,including: new curb, gutter, and sidewalk along the Midway Road project frontage, refreshing theMidway Road culdesac street surface, connecting new 8inch water and sewer mains to existing public utility infrastructure in Midway Road, installing a new double detector check assembly and sewer manhole at the Midway Road frontage to demarcate the limit of private responsibility from public, and replacing the existing public streetlight fixture with LED.
The City owns an existing 15foot wide public storm drainage easement along the easterly boundary line on the parcel. This easement was previously granted so the City would have enough room to maintain the existing storm drain main within the adjacent parcel. City staff has determined that the westerly 10feet of this easement is unnecessary, and approval of the subdivision final map constitutes City’s abandonment of the unnecessary portions.
Additionally, approval of this subdivision final map includes acceptance of an emergency vehicle access easement and public service easement, for dry utility purposes, over the limits of Creek View Circle.
Approval of the final map and execution of the Agreement will obligate the Developer to construct all public and private improvements, including street, underground utilities, streetlights, and pedestrian sidewalk, to serve future residents of the proposed subdivision.
The Developer has provided all the necessary bonds and insurance and has paid the fees required to enter into this Agreement.
Lastly, the Developer will implement adequate construction best management practices, such as erosion control and working within allowed construction hours from 7am – 5pm, to minimize impacts to nearby residents.
FINANCIAL IMPACT
There is no cost to the City in constructing the public improvements contemplated under the Agreement.
Acceptance of the public improvements by council will obligate the City to maintain the public improvements, such as the sidewalk, streetlights, water and sewer utilities. Ongoing maintenance for the public improvements will be funded by the City’s General Fund and Water Enterprise Fund. The Developer is creating the Maintenance Association to govern common interests shared between these residential lots. All new landscape installed as part of this development shall be privately owned and maintained by either future homeowners or by the Maintenance Association.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Sections 66458 and 66462 of the Subdivision Map Act require that the council approve the Agreement if conditions of the tentative map have been met. The Developer has met the necessary conditions and has provided the proper documents for the Agreement. However, if the council has any questions regarding the layout of the subdivision or public improvement construction, approval may be postponed until the questions are addressed.
STAFF CONTACT
Alvin Lei, Senior Civil Engineer
(707) 4287476
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:
Packet Page 321 of 393
Agenda Item No: 11.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023300 of the City Council of the City of Fairfield Approving the Final Mapand Authorizing Execution of the Subdivision Improvement Agreement for the MidwayMeadows SubdivisionRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEPer Chapter 25, Article III, Division 6, Section 25.165 of the City of Fairfield Municipal Code, thedeveloper shall enter into an agreement with the City to construct the proposed improvements prior tothe City Council’s approval of a final map. The recommended action approves the final map, authorizesthe city engineer to accept the plans and specifications for the proposed improvements for construction,and authorizes execution of the subdivision improvement agreement for the Midway Meadowssubdivision (Agreement).DISCUSSIONDiscovery Builders, Inc. (Developer) is constructing a private, 14 singlefamily residential lot subdivisionat the existing terminus of Midway Road, located approximately 0.25miles west of the Beck Avenueand Woolner Avenue street intersection. City Planning Commission previously granted entitlements fordevelopment of this subdivision with adoption of Resolution No. PC202123.The subdivision includes private street, Creek View Circle, private underground utilities (water, sewer,storm and dry utilities), private stormwater quality facilities, and private parking lots. These privateimprovements will be maintained by the future Midway Meadows Maintenance Association(Maintenance Association). As part of the subdivision’s development, the Developer shall construct several public improvements,including: new curb, gutter, and sidewalk along the Midway Road project frontage, refreshing theMidway Road culdesac street surface, connecting new 8inch water and sewer mains to existingpublic utility infrastructure in Midway Road, installing a new double detector check assembly and sewermanhole at the Midway Road frontage to demarcate the limit of private responsibility from public, andreplacing the existing public streetlight fixture with LED.The City owns an existing 15foot wide public storm drainage easement along the easterly boundaryline on the parcel. This easement was previously granted so the City would have enough room tomaintain the existing storm drain main within the adjacent parcel. City staff has determined that thewesterly 10feet of this easement is unnecessary, and approval of the subdivision final map constitutesCity’s abandonment of the unnecessary portions.Additionally, approval of this subdivision final map includes acceptance of an emergency vehicleaccess easement and public service easement, for dry utility purposes, over the limits of Creek ViewCircle.Approval of the final map and execution of the Agreement will obligate the Developer to construct allpublic and private improvements, including street, underground utilities, streetlights, and pedestriansidewalk, to serve future residents of the proposed subdivision.The Developer has provided all the necessary bonds and insurance and has paid the fees required toenter into this Agreement. Lastly, the Developer will implement adequate construction best management practices, such aserosion control and working within allowed construction hours from 7am – 5pm, to minimize impacts tonearby residents.FINANCIAL IMPACTThere is no cost to the City in constructing the public improvements contemplated under the Agreement.Acceptance of the public improvements by council will obligate the City to maintain the publicimprovements, such as the sidewalk, streetlights, water and sewer utilities. Ongoing maintenance forthe public improvements will be funded by the City’s General Fund and Water Enterprise Fund. TheDeveloper is creating the Maintenance Association to govern common interests shared between theseresidential lots. All new landscape installed as part of this development shall be privately owned andmaintained by either future homeowners or by the Maintenance Association.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONSections 66458 and 66462 of the Subdivision Map Act require that the council approve the Agreementif conditions of the tentative map have been met. The Developer has met the necessary conditions andhas provided the proper documents for the Agreement. However, if the council has any questionsregarding the layout of the subdivision or public improvement construction, approval may be postponeduntil the questions are addressed.STAFF CONTACTAlvin Lei, Senior Civil Engineer(707) 428[email protected] WITHN/A ATTACHMENTS:
Description
Proposed Resolution
Proposed Agreement
Midway Meadows Vicinity Map
REVIEWERS:
Reviewer Action Date
Panganiban, Ryan Approved 12/4/2023 8:26 PM
Kaushal, Paul Approved 12/5/2023 11:24 AM
Beavers, Esther Approved 12/5/2023 5:53 PM
Beavers, Esther Approved 12/5/2023 5:54 PM
Packet Page 322 of 393
CITY OF FAIRFIELD
RESOLUTION NO. 2023-300
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE FINAL MAP
AND AUTHORIZING EXECUTION OF THE SUBDIVISION IMPROVEMENT AGREEMENT FOR THE
MIDWAY MEADOWS SUBDIVISION
WHEREAS, the final subdivision map of the Midway Meadows subdivision, with provisions for its design and improvement, is consistent with the General Plan and the Specific Plan of the City of Fairfield; and
WHEREAS, the final map is in substantial compliance with the previously approved tentative map; and
WHEREAS, staff has reviewed the engineering design, plans, and specifications for the Midway Meadows subdivision and found them to be reasonable and consistent with the current City Standard Specifications and Details; and
WHEREAS, pursuant to Section 25.164 of the City of Fairfield Municipal Code, the city engineer has examined the final map and accessory data submitted and has determined that the subdivision as shown meets the requirements of the approved tentative map, the Subdiv ision Map Act, and the provisions of said ordinance and is technically correct; and
WHEREAS, Discovery Builders, Inc. has provided all necessary bonds and insurance and paid the fees required to enter into this improvement agreement.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The final map of the Midway Meadows subdivision is hereby approved, subject to the execution by all parties of the subdivision improvement agreement for that subdivision.
Section 2. All offers of dedication shown on said map are hereby accepted, subject to the improvement thereof required by the subdivision improvement agreement , and shall constitute the abandonment of the westerly 10-feet of the 15-foot wide public storm drainage easement, as shown on the map of Reversion to Acreage - Whisper Creek Subdivision, filed in Book 86 of Maps, at page 3, Solano County Records, per Section §66499.20 ½ of the Subdivision Map Act.
Section 3. The city engineer is authorized and directed to sign and approve the engineering plans and final map associated with this subdivision improvement agreement.
Packet Page 323 of 393Attachment 1 Page 1 of 2
RES. NO. 2023-300
Section 4. The city manager is authorized and directed to execute that certain subdivision improvement agreement between the City and Discovery Builders, Inc., to provide for the subdivision improvements required by the Subdivision Map Act and Chapter 25 (Subdivision Regulations) of the City’s Municipal Code.
Section 5. The city manager is hereby authorized to do all things necessary and proper to implement the above-mentioned agreement.
PASSED AND ADOPTED this 19th day of December, 2023, by the following vote:
AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
MAYOR
ATTEST:
CITY CLERK
Packet Page 324 of 393Attachment 1 Page 2 of 2
CITY OF FAIRFIELD
SUBDIVISION IMPROVEMENT AGREEMENT
Midway Meadows Subdivision
DISCOVERY BUILDERS, INC.
THIS AGREEMENT ("Agreement"), for purposes of identification, dated ----- 2023 is made and entered into by and between the CITY OF FAIRFIELD, a California municipal corporation, hereinafter referred to as "City," and DISCOVERY BUILDERS, IN C ., a C alifo rn ia C o rp o ratio n, hereinafter referred to as "Subdivider." City and Subdivider may be collectively referred to as the "Parties" or individually as a "Party." RECITALS:
A. Subdivider has presented to City a certain parcel map or final map of a proposed subdivision of land located within the corporate limits of City, said map having been prepared in accordance with the Subdivision Map Act of the State of California, the Subdivision Regulations of the City of Fairfield (Chapter 25, Fairfield City Code), and the tentative map of the subdivision heretofore approved by the City Council of the City.
B. The proposed development of land is commonly known and described as Midway Meadows Subdivision. Said subdivision is hereinafter referred to as "the subdivision."
C. The map of the subdivision was filed with the City Clerk for presentation to the City Council of the City of Fairfield for its approval, which map is referred to and incorporated herein.
D. Subdivider has requested approval of the map prior to the construction and completion of improvements, including, but not limited to: public streets, public sidewalk, public utility facilities, private streets, private utility facilities, and design standards which are part of the provisions for lot grading and drainage in or appurtenant to the subdivision, that are required by the Subdivision Map Act, the Subdivision Regulations of the City, the tentative map (and approvals given in connection therewith), and final grading plan, -1-
Packet Page 325 of 393Attachment 2 Page 1 of 14
if any, heretofore approved by the City Council of the City. Said improvements are hereinafter referred to as "the Required Improvements." E. City Council, by the adoption of Resolution No. 2023- __ , incorporated herein by reference, has approved the map of the subdivision and accepted all offers of dedication made in connection therewith (except as otherwise provided in said resolution), on condition that Subdivider first enter into and execute this subdivision improvement agreement with City and meet the requirements of said Resolution.
A G R E E M E N T S:
The Parties hereto agree as follows:
1. Performance of Work: Subdivider agrees to furnish, construct, and install at his own expense all Required Improvements as shown on the plans and specifications of said subdivision, a copy of which is on file in the Office of the City Engineer and is incorporated herein by reference, along with any changes and modifications as may be required by the City Engineer due to errors of omission on the plans.
2. Work; Satisfaction of the City Engineer: All of the work on the Required Improvements is to be done at the places, of the materials, and in the manner and at the grades, all as shown upon the approved plans and specifications and the City's Standard Specifications, and to the satisfaction of the City Engineer. No occupancy will be allowed for any building which fronts on improvements (including energizing of streetlights) required by this subdivision agreement until those improvements are constructed and approved by the City Engineer.
No building permits will be issued until the following conditions are satisfied:
a. The water system shall be constructed, tested (bacteriologically and pressure), final rock grade shall be attained, and fire hydrants brought to grade.
b. Curb and gutter shall be constructed along the frontage of the lots for which building permits are being requested.
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c. An all-weather access road to the building area within the right-of- way, as approved by the Fire Marshal, shall be constructed consisting of a minimum six inches of aggregate base rock:
d. See Section 20, "Additional Terms and Conditions", for additional building permit restrictions.
Work; Time for Commencement and Performance: City fixes the time for the commencement of the work to be done on the day following approval of the Agreement, and for its completion to be within 365 calendar days thereafter. At least fifteen (15) calendar days prior to the commencement of work hereunder, Subdivider shall notify the City Engineer in writing of the date fixed by Subdivider for commencement thereof, so that the City Engineer shall be able to provide services of inspection, and a pre- construction meeting shall be held between the Parties.
4. Time of Essence; Extension: Time is of the essence of this Agreement, but
3. 5.
6. the dates for commencement and completion of the construction work may be extended as herein provided. The City Engineer shall be the sole and final judge as to whether good cause has been shown to entitle Subdivider to an extension.
Request for Extension; Granting: Requests for extension of commencement and completion date shall be in writing, shall be delivered to City in the manner hereinafter specified for services of notices.
Extensions shall be granted in writing and an oral extension shall not be valid for any purpose whatsoever.
Extension; No Release of Obligations: In the event it is deemed necessary by the City to extend the time of commencement or completion of the work to be done under this Agreement beyond the dates specified herein, such extension as shall be granted shall in no way release any guarantee given by Subdivider pursuant to this Agreement, or to relieve or release those providing improvement security pursuant to this Agreement. The sureties in executing the bonds shall be deemed to have expressly agreed to any such extension of time.
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7 .
8 .
9. Extension; Conditions: The granting of any extension may be conditioned upon Subdivider providing City with new or amended surety bonds in amounts increased to reflect increases in the costs of constructing the Required Improvements that have occurred prior to the granting of the extension or are likely to occur prior to the completion of work.
Improvement Security: Concurrently with the execution hereof, Subdivider shall furnish City:
a. Improvement security in the sum of $43,890.00, which sum is equal to one hundred ten percent (110%) of the estimated cost of constructing the Required Improvements and the cost of any other obligation to be performed by Subdivider hereunder, securing the faithful performance of this Agreement.
b. Separate improvement security in the sum of $21,945.00, which sum is equal to fifty-five percent (55%) of the estimated cost of constructing the Required Improvements, securing payment to the contractor, his subcontractor, and to persons furnishing labor, materials, or equipment to them for the construction of the Required Improvements.
The form of the improvement security shall be subject to the approval of the City Attorney. Improvement security shall be reduced or released by City only in the manner provided by the Subdivision regulations of City. No change, alteration, or addition to the terms of this Agreement or the plans and specifications accompanying the same shall in any manner affect the obligation of those providing improvement security pursuant to this Agreement.
Engineering and Inspection Fee:
a. Subdivider shall pay to the City an engineering plan check fee of
1.35% of the total cost of subdivision improvements, as estimated by the City Engineer, less the initial plan check fee of one percent (1%) of the total cost paid upon first submittal of improvement plans, rounded to the nearest whole number. The total amount of this fee · still due is:
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Packet Page 328 of 393Attachment 2 Page 4 of 14
(1.35% X $730,300.00) - $4,072.40 = $5,786.65.
b. Subdivider shall pay to the City an engineering and inspection fee of five and a half percent (5.5%) of the total cost of the Required Improvements, rounded to the nearest whole number, as estimated by the City Engineer being:
5.5% X $39,900.00 = $21194.50
It is understood that such fee covers only those inspections and engineering work performed by the City during the normal working hours of the City.
c. Subdivider shall pay to the City a fee for the City's cost to print mylar copies of the recorded Final Map at $15 per sheet, as estimated by the City Engineer being:
2 map sheets x $15 = $30.
It is understood that such fee covers only those inspections and engineering work performed by the City during the normal working hours of the City.
d. Subdivider shall pay to the City an engineering plan check fee for plan checks provided by the Fairfield-Suisun Sewer District. The total amount of the fee still due is $1,046.00, as follows:
Residential Subdivision Plan Check - $425.00
Encroachments Plan Check - $105.00
Public Easements Plan Check - $425.00
Encroachments Inspection - $91.00
10. Hold Harmless Agreement: The Subdivider will indemnify, hold harmless, and defend the City of Fairfield, its officers, employees, agents, and elective and appointive boards from all claims, losses, damages (including property damage, personal injury, and death), and liabilities of every kind, directly or indirectly arising from the operations of Subdivider, its contractor or any subcontractor, or of any person directly or indirectly employed by, or acting as agent for Subdivider, its contractor or subcontractor, but not including the sole negligence or willful misconduct of the City of Fairfield. This indemnification shall extend to claims, losses, damages, or liabilities -5-
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occurring after completion of the Required Improvements as well as during the work's progress. This indemnification, however, shall not apply to any claims, losses, damages, or liabilities occurring after the completion of the Required Improvements by the Subdivider and their acceptance by the City which are not related directly or indirectly to the Subdivider's operations under this Agreement and the construction of the Required Improvements.
Acceptance of insurance certificates required under this agreement does not relieve Contractor from liability under this indemnity and hold harmless clause. This indemnity and hold harmless clause shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of Subdivider's, contractor's or any subcontractor's operations regardless of whether or not such insurance policies shall . have been determined to be applicable to any of such damages or claims for damages.
11. Subdivider's Insurance: Subdivider shall not commence work under this Agreement or permit his subcontractor to commence work thereunder until Subdivider shall have obtained or caused to be obtained all insurance required under this paragraph and such insurance shall have been approved by the City Engineer of City as to form, amount, and carrier.
Subdivider shall not allow any contractor or subcontractor to commence work on this contract until all insurance required of the subcontractor shall have been so obtained and approved. Said insurance shall be maintained in force and effect until the completion of work under this Agreement and the acceptance thereof by City. All requirements herein provided shall appear either in the body of the insurance policies or as endorsements, and shall specifically bind the insurance carrier.
a. WORKER'S COMPENSATION INSURANCE: Subdivider shall
obtain and maintain (or cause to be obtained and maintained) workers' compensation insurance for all Subdivider's employees employed at the site of improvement, and in case any work is sublet, Subdivider shall require any contractor or subcontractor similarly to provide workers' compensation insurance for all contractor's or -6-
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subcontractor's employees, unless such employees are covered by the protection afforded by Subdivider. In case any class of employees engaged in work under this Agreement at the site of the project is not protected under any workers' compensation law, Subdivider shall provide, and shall cause each contractor and subcontractor to provide, adequate insurance for the protection of employees not otherwise protected. Subdivider hereby agrees to indemnify City for any damage resulting to it from failure of either Subdivider or any contractor or subcontractors to take out or maintain such insurance. Subdivider shall provide the Director of Public Works with a certificate of insurance indicating workers' compensation coverage prior to engaging in any activity required by this Agreement.
b. LIABILITY INSURANCE: Subdivider, at his sole expense, shall obtain and maintain (or cause to be obtained and maintained) an insurance policy or policies, issued by an admitted insurer or insurers as defined by the California Insurance Code, providing the City, its officers, employees, and agents, named as additional insureds under the policy, broad form property damage, personal injury, automobile, employers', and comprehensive form liability insurance in the amount of not less than $3 million per occurrence. By the terms of said insurance policy or policies, such insurance shall be deemed primary insurance, and no other insurance affected by the City or other named insureds will be called upon to cover a loss covered thereunder.
In the event that any of the aforesaid insurance policies provided for in this paragraph 11 insures any entity, persons, boards, or commissions other than those mentioned in this paragraph, such policy shall contain a standard form of cross-liability endorsement, insuring on such policy City, its elective and appointive boards, commissions, officers, agents, and employees, Contractor and any subcontractor performing work covered by this Agreement.
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Packet Page 331 of 393Attachment 2 Page 7 of 14
12 . E vide nce of Insurance: S ubdivider shall furn ish the C ity Engineer concurr ently w ith the execution he reof:
a. A cert ificate of insurance pro viding that no cancellation, m ajor change in coverage , expiration or renew al shall be m ade during the term of this agreem e nt, w itho ut thirty (30) days w ritten notice to the D irector of P ublic W orks prior to the effective date of such cancellation, change in coverage , expiration or non-renew al; b. A C ity standard endorsem ent fo rm fo r insurance coverage (attached he reto) nam ing the C ity of Fairfield, its officers, em ployees, agents and volunteers and additional insureds.
13 . T itle to Im provem ents: T itle to and ow ne rship of all public im pro vem ents constructed he reunder by S ubdivide r shall vest absolutely in C ity upon com pletion and acceptance of such im pro vem ents by C ity. A ll com m on p rivate im pro vem ents constructed hereunder by S ubdivider shall vest absolutely in the M idw ay M eadow s M aintenance Association ("M aintenance A ssociation") upon com pletion and acceptance of such im pro vem ents by the M aintena nce A ssociation.
14 . R epair or R econstruction of D efective W ork: If, w ithin a period of one year after final acceptance of the public im pro vem ent w ork perfo rm ed unde r this A greem ent, any public im pro ve m ent or part of any public im pro vem ent furn ished and/or installed or constructed, or caused to be installed or constructed by S ubdivide r, or any of the w ork done unde r this Agreem ent fails to fulfil l any of the requirem e nts of this A greem ent or the specifications referred to he rein, S ubdivider sha ll w ithout delay and w ithout any cost to C ity, repair or replace or reconstruct any defective or otherw ise unsatisfactory part or parts of the w ork or structure. S ho uld S ubdivider fail to act prom ptly or in accordance w ith this requirem ent, or should the e xige ncies of the case require repairs or replacem ents to be m ade befo re S ubdivider can be notified, C ity m ay, at its option, m ake the necessary repairs or replacem ents or pe rform the necessary w ork, and S ubdivider shall pay to C ity the actual cost of such repairs plus fifteen percent (15%) w ithin thirty (30) days of the date of billing for such w ork by C ity. -8-
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All common private improvements that will be maintained by the Maintenance Association are covered under this Agreement. The Subdivider shall submit performance and labor and material bonds for the common private improvements. At the time these improvements are completed to the satisfaction of the City Engineer, a warranty bond shall be submitted to release the original bonds.
15. Subdivider Not Agent of City: Neither Subdivider nor any of Subdivider's agents or subcontractors are or shall be considered to be agents of City in connection with the performance of Subdivider's obligations under this Agreement.
16. Notice of Breach and Default: If Subdivider refuses or fails to obtain prosecution of the work, or any severable part thereof, with such diligence as will ensure its completion within the time specified, or any extension thereof, or fails to obtain completion of said work within such time, or if Subdivider should be adjudged a bankrupt, or Subdivider should make a general assignment for the benefit of Subdivider 's creditors, or if a receiver should be appointed in the event of Subdivider 's insolvency, or if Subdivider or any of Subdivider 's contractors, subcontractors, agents, or employees should violate any of the provisions of this Agreement, City Engineer may serve written notice upon Subdivider and Subdivider 's surety of breach of this Agreement, or of any portion thereof, and default of Subdivider.
17. Breach of Agreement; Performance by Surety or City: In the event of any such notice, Subdivider 's surety shall have the duty to take over and complete the work and the improvement herein specified; provided, however, that if the surety within fifteen (15) days after the serving of such notice of breach upon it does not give City written notice of its intention to take over the performance of the contract, and does not commence performance thereof within fifteen (15) days after notice to City of such election, City may take over the work and prosecute the same to completion by contract, or by any other method City may deem advisable, for the account and at the expense of Subdivider, and Subdivider 's surety shall be liable to City for any excess cost of damages occasioned City thereby; and -9-
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in such event, City, without liability for so doing, may take possession of and utilize in completing the work, such materials, appliances, plant and other property belonging to Subdivider as may be on the site of the work and necessary therefor.
18. Notices: All notices herein required shall be in writing, and delivered in person or sent by registered mail, postage prepaid.
Notices required to be given to City shall be addressed as follows:
City Engineer
Fairfield City Hall
1000 Webster Street Suite #300
Fairfield California 94533
Notices required to be given to Subdivider shall be addressed as follows:
bl<, l-o\,~::'-1 \7aJAH,.,o~✓s 1 , N l•
~ 1- ~ o 0,o N'B v J!r--1..,,t, el:1 \tw ~ \rv l?:S:C I Sr-6 --Z..
Al--~MD1 vtA-::: '1. lf ~7
(To be completed by Subdivider)
Notices to be given surety of Subdivider shall be addressed as follows:
lh X o t--J IN ~ ·V\ tt-A-N L-~ c» h.A YJ r+r,li
(To be completed by surety of Subdivider)
Any Party or the surety may change such address by notice in writing to the other Party and thereafter notices shall be addressed and transmitted to the new address.
19. Public Improvement Oversizing: Public improvement oversizing and/or reimbursement as defined in City Code Chapter 6B, Chapter 10, Article IV, Sections 10.56 through 10.65; and Chapter 25, Article Ill, Section 25.166.79 through 25.166.81 is not applicable.
20. Additional Terms and Conditions: This Agreement is subject to the following additional terms and conditions:
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a. Approval of this improvement agreement shall not obligate the City to subsequently accept improvements which strictly conform to the plans referenced by this agreement. All costs associated with modifications resulting from subsequent improvement plan changes required by the City shall be borne by the Subdivider.
b. Community Facilities District #2012-2: All new residential development within the City of Fairfield is required to annex into Community Facilities District ("CFD") #2012-2, an Open Space, Public Safety and Park Maintenance Mello Roos District. Property owners within CFD #2012-2 will be required to pay special on-going annual assessments to be used for the following:
1. Purchase of Open Space
2. · Police/Fire Protection, including but not limited to expenses for personnel, equipment, and supplies
3. Ongoing Maintenance of Neighborhood Parks
The Subdivider shall furnish the necessary documents and boundary map required to annex into CFD #2012-2 and begin the annexation process prior to the recordation of the Final Map. The annexation process must have gone through the second reading at the City Council prior to the issuance of any building permits. Assessments will have an annual inflation adjustment.
c. Fairfield-Suisun Sewer District: The Fairfield-Suisun Sewer District (FSSD) owns an existing 18-inch sewer main, located near the easterly boundary line of the Required Improvement area. Prior to any construction near the existing main, the Subdivider shall coordinate with FSSD staff to ensure the existing main is adequately protected during construction. Any impacts to the main shall be immediately repaired by the Subdivider, at their sole cost, to the satisfaction of the FSSD.
d. Ledgewood Creek: The Required Improvements are adjacent to Ledgewood Creek. The Subdivider shall ensure that appropriate best management practices are enforced during construction and avoid -11-
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direct impacts to Ledgewood Creek. Any necessary regulatory permitting due to construction of the Required Improvements shall be acquired by the Subdivider prior to any discharge or impacts to the creek
e. Private Stormwater Quality Facilities: Prior to acceptance of the Required Improvements by City Council, the Developer shall draft, submit, and execute a stormwater Operation & Maintenance Agreement (OM Agreement) with the City of Fairfield. The OM Agreement shall identify and include maintenance for all private stormwater quality facilities within the Subdivision and shall include provisions transferring maintenance responsibility from the Developer to the Maintenance Association
21. Prohibited Interest: No employee of the City shall have any direct financial interest in this agreement. This agreement shall be voidable at the opinion of the City if this provision is violated.
22. Local Employment Policy: The City of Fairfield desires, wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.
The City encourages an active affirmative action program on the part of its contractors, consultants, and developers.
When local projects require, subcontractors, contractors, consultants, and developers will solicit proposals from qualified local firms where possible.
As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. [Signatures on the following page]
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date set forth opposite their respective signatures.
Dated: _
ATTEST:
By: _
City Clerk
City of Fairfield,
a municipal corporation
By: _
City Manager
Discovery Builders, In .,
a California corporat'
Title: f\t~\~T°"
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CITY OF FAIRFIELD
SUBDIVISION IMPROVEMENT AGREEMENT CHECK LIST
SUBDIVISION: Midway Meadows Subdivision
OWNER: Discovery Builders, Inc.
ADDRESS: 3240 Stone Valley Road West, Suite 2, Alamo, CA 94507 COUNCIL MEETING DESIRED: December 19, 2023
SUBMISSION DEADLINE: November 20, 2023
DESCRIPTION QUANTITY UNIT COST AMOUNT RECD BY DATE
Plan Check Fee (less initial PC) 1.35% $730,300 $5,786.65 Engineering/Inspection Fee 5.5% $39,900 $2,194.50
Final Map Mylar Fee 2 $15 $30.00
Fairfield-Suisun Sewer District 1 $1,046.00
TOTAL: $9,057.15
Civil Engineer's Onsite Estimate $690,400
Civil Engineer's Offsite Estimate $39,900
Faithful Performance Bond 110% $43,890
Labor and Materials Bond 55% $21,945
Insurance Certificate $3 Million
Signed Agreement
Construction Plans
Distribution:
City Manager
City Engineer
Subdivider
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INTERSTATE 80Rockville RoadBeck AvenueWoolner AvenueMidway MeadowsSubdivisionATTACHMENT 1VICINITY MAPWest Texas StreetMidwayRoadPacket Page 339 of 393Attachment 3 Page 1 of 1
Agenda Item No: 12.
AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023301 of the City Council of the City of Fairfield Approving Purchase of Existing Restaurant and Kitchen Equipment and Supplies at Both Golf Courses from Sports Restaurant, Inc.
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
Approve purchase of restaurant furnishings, kitchen equipment and supplies at Rancho Solano Golf Course and Paradise Valley Golf Course from Sports Restaurant Inc. (SRI).
DISCUSSION
On October 17, 2023, City Council adopted Resolution 2023257 approving the management contract agreement with Touchstone Golf, LLC to provide management services of Rancho Solano and Paradise Valley for golf, food/beverage, and banquet operations. The agreement will take effect January 1, 2024.
Currently, through a lease agreement, SRI, formerly known as Sports Restaurant of Fairfield (SRF) and Sports Restaurant of Rancho Solano (SRR) concurrently, has operated the restaurants, bars, and banquet facilities of the city golf courses. They have been the exclusive food, beverage, and banquet facilities operators of Paradise Valley since 1993 and Rancho Solano since 1998, under their proprietary business name “Legends and Heroes Sports Bar and Grill." During such time, restaurant furnishings and kitchen equipment and supplies have been purchased by the Lessee.
Section 12.3 of the current contracted lease agreement between the City of Fairfield and SRI, states in part, "the City has the option to purchase any or all equipment or furnishings that SRI would otherwise have the right to remove upon termination or expiration of the contract for a cash purchase price equal to Lessee’s net book value (original basis less accrued deprecation or amortization on a straightline basis)." SRI was unable to produce such documentation and the agreement allows for a mutual third party to provide an appraisal of said items. The City and SRI agreed to utilize the services of East Bay Restaurant Supply (EBRS) for this purpose.
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Agenda Item No: 12.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023301 of the City Council of the City of Fairfield Approving Purchase ofExisting Restaurant and Kitchen Equipment and Supplies at Both Golf Courses fromSports Restaurant, Inc.RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEApprove purchase of restaurant furnishings, kitchen equipment and supplies at Rancho Solano GolfCourse and Paradise Valley Golf Course from Sports Restaurant Inc. (SRI).DISCUSSIONOn October 17, 2023, City Council adopted Resolution 2023257 approving the management contractagreement with Touchstone Golf, LLC to provide management services of Rancho Solano andParadise Valley for golf, food/beverage, and banquet operations. The agreement will take effectJanuary 1, 2024.Currently, through a lease agreement, SRI, formerly known as Sports Restaurant of Fairfield (SRF) andSports Restaurant of Rancho Solano (SRR) concurrently, has operated the restaurants, bars, andbanquet facilities of the city golf courses. They have been the exclusive food, beverage, and banquetfacilities operators of Paradise Valley since 1993 and Rancho Solano since 1998, under theirproprietary business name “Legends and Heroes Sports Bar and Grill." During such time, restaurantfurnishings and kitchen equipment and supplies have been purchased by the Lessee.Section 12.3 of the current contracted lease agreement between the City of Fairfield and SRI, states inpart, "the City has the option to purchase any or all equipment or furnishings that SRI would otherwisehave the right to remove upon termination or expiration of the contract for a cash purchase priceequal to Lessee’s net book value (original basis less accrued deprecation or amortization on astraightline basis)." SRI was unable to produce such documentation and the agreement allows for a mutual third party to provide an appraisal of said items. The City and SRI agreed to utilize the services of East Bay Restaurant Supply (EBRS) for this purpose.
EBRS provided a comprehensive listing of all furnishings and equipment for both properties with current retail replacement costs. The appraisal from EBRS categorized items and determined fair market rates based on a flat discount rate for each category. Furnishings discounted 35%, Equipment discounted 50% and Small wares discounted 60%. There were a variety of miscellaneous items listed under "other," which are not necessary or needed for the successful continuous operation and therefore not considered. The inventory detail for both properties are attached to this staff report as “Attachment 2.” While EBRS did not provide a book value of the items, the City will consider acceptance of their methodology using the “subtotal” value only and applying the recommended discounts, excluding items listed as “other” to determine SRI’s recommended purchase prices which equate to $118,881 for Paradise Valley Golf Course and $122,466 for Rancho Solano Golf Course, for a total recommendation of $241,346. Please see the illustration provided by staff in Attachment “3” of the staff report. Please note staff is not considering the amounts listed under shipping or installation as these are not relevant to determining valuation of existing furnishings and equipment. Given the condition of some of the furnishings and equipment, staff recommends a lump sum offer of no more than $200,000.
With the transition to new management, the City and Touchstone have begun identifying potential capital improvement to the restaurant and banquet areas at both properties. We anticipate this will include replacing and adding furniture and some equipment. The design, planning, and bid process will require several months and significant revenue generation or alternative funding sources must be secured before any substantial improvements can be undertaken.
Given the short timeline for transition to Touchstone, staff is seeking City Council to authorize a lump sum offer for the purchase of all said furnishings and equipment from SRI; or require SRI to remove all furnishings, equipment and supplies from both properties. If the later is preferred, the City must seek alternate temporary contract services for food, beverage and banquet support services and respective rental (or purchase) of needed furnishings and equipment accordingly.
To limit any disruption to food, beverage, and banquet services, and to avoid prolong closure of restaurants and assurance to service previously booked banquets, staff recommends purchasing all existing furnishings, equipment and supplies for a price not to exceed $200,000.
FINANCIAL IMPACT
The cost for purchasing all existing furnishings, equipment and supplies for a price nottoexceed $200,000 from the Golf Fund.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
1. Require SRI to remove all equipment, furnishings, supplies and close restaurants until new furnishings, equipment and supplies are either rented or purchased and installed.
2. Negotiate any alternative price to be paid for equipment, furnishings, and supplies with SRI.
3. Any alternative action as directed by council.
STAFF CONTACT
Kristina Kaunzinger, Director of Parks & Recreation
(707) 4287470
[email protected]
COORDINATED WITH
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Agenda Item No: 12.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023301 of the City Council of the City of Fairfield Approving Purchase ofExisting Restaurant and Kitchen Equipment and Supplies at Both Golf Courses fromSports Restaurant, Inc.RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEApprove purchase of restaurant furnishings, kitchen equipment and supplies at Rancho Solano GolfCourse and Paradise Valley Golf Course from Sports Restaurant Inc. (SRI).DISCUSSIONOn October 17, 2023, City Council adopted Resolution 2023257 approving the management contractagreement with Touchstone Golf, LLC to provide management services of Rancho Solano andParadise Valley for golf, food/beverage, and banquet operations. The agreement will take effectJanuary 1, 2024.Currently, through a lease agreement, SRI, formerly known as Sports Restaurant of Fairfield (SRF) andSports Restaurant of Rancho Solano (SRR) concurrently, has operated the restaurants, bars, andbanquet facilities of the city golf courses. They have been the exclusive food, beverage, and banquetfacilities operators of Paradise Valley since 1993 and Rancho Solano since 1998, under theirproprietary business name “Legends and Heroes Sports Bar and Grill." During such time, restaurantfurnishings and kitchen equipment and supplies have been purchased by the Lessee.Section 12.3 of the current contracted lease agreement between the City of Fairfield and SRI, states inpart, "the City has the option to purchase any or all equipment or furnishings that SRI would otherwisehave the right to remove upon termination or expiration of the contract for a cash purchase priceequal to Lessee’s net book value (original basis less accrued deprecation or amortization on astraightline basis)." SRI was unable to produce such documentation and the agreement allows for amutual third party to provide an appraisal of said items. The City and SRI agreed to utilize the servicesof East Bay Restaurant Supply (EBRS) for this purpose.EBRS provided a comprehensive listing of all furnishings and equipment for both properties with currentretail replacement costs. The appraisal from EBRS categorized items and determined fair market ratesbased on a flat discount rate for each category. Furnishings discounted 35%, Equipment discounted50% and Small wares discounted 60%. There were a variety of miscellaneous items listed under"other," which are not necessary or needed for the successful continuous operation and therefore notconsidered. The inventory detail for both properties are attached to this staff report as “Attachment 2.”While EBRS did not provide a book value of the items, the City will consider acceptance of theirmethodology using the “subtotal” value only and applying the recommended discounts, excluding itemslisted as “other” to determine SRI’s recommended purchase prices which equate to $118,881 forParadise Valley Golf Course and $122,466 for Rancho Solano Golf Course, for a total recommendationof $241,346. Please see the illustration provided by staff in Attachment “3” of the staff report. Pleasenote staff is not considering the amounts listed under shipping or installation as these are not relevant todetermining valuation of existing furnishings and equipment. Given the condition of some of thefurnishings and equipment, staff recommends a lump sum offer of no more than $200,000.With the transition to new management, the City and Touchstone have begun identifying potential capitalimprovement to the restaurant and banquet areas at both properties. We anticipate this will includereplacing and adding furniture and some equipment. The design, planning, and bid process will requireseveral months and significant revenue generation or alternative funding sources must be securedbefore any substantial improvements can be undertaken.Given the short timeline for transition to Touchstone, staff is seeking City Council to authorize a lumpsum offer for the purchase of all said furnishings and equipment from SRI; or require SRI to remove allfurnishings, equipment and supplies from both properties. If the later is preferred, the City must seekalternate temporary contract services for food, beverage and banquet support services and respectiverental (or purchase) of needed furnishings and equipment accordingly.To limit any disruption to food, beverage, and banquet services, and to avoid prolong closure ofrestaurants and assurance to service previously booked banquets, staff recommends purchasing allexisting furnishings, equipment and supplies for a price not to exceed $200,000.FINANCIAL IMPACTThe cost for purchasing all existing furnishings, equipment and supplies for a price nottoexceed$200,000 from the Golf Fund.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTION1. Require SRI to remove all equipment, furnishings, supplies and close restaurants until newfurnishings, equipment and supplies are either rented or purchased and installed.2. Negotiate any alternative price to be paid for equipment, furnishings, and supplies with SRI.3. Any alternative action as directed by council.STAFF CONTACTKristina Kaunzinger, Director of Parks & Recreation(707) 428[email protected] COORDINATED WITH
City Manager's Office
ATTACHMENTS:
Description
Attachment 1: Proposed Resolution
Attachment 2: Detailed Listing of Furnishings, Kitchen equipment and supplies for Rancho Solano Golf Course and Paradise Valley Golf Course with respective market rate value.
Attachment 3: Illustration of total cost to purchase furnishings, equipment, supplies from SRI.
REVIEWERS:
Reviewer Action Date
Kaunzinger, Kristina Approved 12/5/2023 8:38 PM
Beavers, Esther Approved 12/6/2023 5:23 PM
Beavers, Esther Approved 12/6/2023 5:26 PM
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CITY OF FAIRFIELD
RESOLUTION NO. 2023-301
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING PURCHASE OF
EXISTING RESTAURANT AND KITCHEN EQUIPMENT AND SUPPLIES AT BOTH GOLF COURSES FROM SPORTS RESTAURANT, INC.
WHEREAS, on October 17, 2023, City Council adopted Resolution 2023-257 approving the management contract agreement with Touchstone Golf, LLC, to provide management services of Rancho Solano and Paradise Valley for golf, food/beverage, and banquet operations; and
WHEREAS, currently, through a lease agreement, SRI, formerly known as Sports Restaurant of Fairfield (SRF) and Sports Restaurant of Rancho Solano (SRR) concurrently, has operated the restaurants, bars, and banquet facilities of the city golf courses and during such time, restaurant furnishings and kitchen equipment and supplies have been purchased by the Lessee; and
WHEREAS, per Section 12.3 of the current contracted lease agreement between the City of Fairfield and SRI, states in part, “the City has the option to purchase any or all equipment or furnishings that SRI would otherwise have the right to remove upon termination or expiration of the contract for a cash purchase price.”
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The City Council hereby authorizes the purchase from Sports Restaurant Inc. of all existing furnishings, equipment, and supplies at Rancho Solano and Paradise Valley golf courses for a collective price not to exceed $200,000.
Section 2. The city manager is hereby authorized and directed to take all actions necessary to execute the purchase on behalf of the City of Fairfield.
PASSED AND ADOPTED this 19th day of December, 2023, by the following vote:
AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS
NOES: COUNCILMEMBERS: _________________________________________________
ABSENT: COUNCILMEMBERS: _________________________________________________
ABSTAIN: COUNCILMEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
____
CITY CLERK
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Agenda Item No: 13.
AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Discussion and Direction Regarding the General Plan Update Draft Preferred Land Use Plan and Guiding Policies
RECOMMENDED ACTION
Receive report, open discussion, and provide direction to staff.
STATEMENT OF ISSUE
This Study Session is being held at the request of City staff to summarize and solicit input from the City Council on the draft Preferred Land Use Plan, organization of the General Plan Update Elements (GPU Elements), and draft guiding policies.
DISCUSSION
The City is updating its General Plan Update (GPU), which was last updated in 2002. The Fairfield Forward 2050 (Project) will set the vision and goals for growth in Fairfield for the next 25+ years.
The General Plan is organized into chapters called Elements. There are nine required topics under California State law, land use, circulation, housing, open space, noise, safety, environmental justice, air quality, and conservation. Jurisdictions may choose how to organize these topics and include additional elements beyond those required.
Table 1 compares the Existing Elements with the Planned Elements. City staff will request feedback from the council on the proposed organization of the GPU.
Table 1. Existing and Planned General Plan Elements
Existing Elements Planned Elements
Agriculture
Circulation Circulation
Economic Development Economic Development
Health and Safety Environmental Justice and Public Health Element
Housing Housing
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Agenda Item No: 13.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Discussion and Direction Regarding the General Plan Update Draft Preferred LandUse Plan and Guiding PoliciesRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEThis Study Session is being held at the request of City staff to summarize and solicit input from the CityCouncil on the draft Preferred Land Use Plan, organization of the General Plan Update Elements (GPUElements), and draft guiding policies.DISCUSSIONThe City is updating its General Plan Update (GPU), which was last updated in 2002. The FairfieldForward 2050 (Project) will set the vision and goals for growth in Fairfield for the next 25+ years. The General Plan is organized into chapters called Elements. There are nine required topics underCalifornia State law, land use, circulation, housing, open space, noise, safety, environmental justice, airquality, and conservation. Jurisdictions may choose how to organize these topics and include additionalelements beyond those required. Table 1 compares the Existing Elements with the Planned Elements. City staff will request feedbackfrom the council on the proposed organization of the GPU.Table 1. Existing and Planned General Plan ElementsExisting Elements Planned ElementsAgricultureCirculation CirculationEconomic Development Economic DevelopmentHealth and Safety Environmental Justice and Public Health Element
Housing Housing
Land Use Land Use
Open Space, Conservation, and Recreation Open Space, Conservation, and Recreation Public Facilities and Services Public Services
Travis Protection Travis Protection
Urban Design Community Design
Sustainability Element
The council adopted the Housing Element in February 2023, so no additional work is proposed for that component of the General Plan. One optional element of the current General Plan – Agriculture – is not proposed to be carried over to the new General Plan. Relevant policies and directives from this element would be incorporated into appropriate sections of the Planned Elements.
PREFERRED LAND USE PLAN
The Preferred Land Use Plan communicates the council’s vision for the city's growth and development over the next 25+ years. Specifically, it captures the direction given by the council regarding selected alternatives in 2022 and 2023. It also reflects previously given input from the public, General Plan Advisory Committee (GPAC) and Planning Commission (PC), as this information is communicated to the council in staff reports, presentations, and public comment before the council. Please refer to Attachment 4 for Figures 14.
GUIDING POLICIES
Staff and planning consultants developed draft General Plan Element topic areas, outlines, and a set of guiding policies in October 2023. These proposed policies represent the broad direction and big picture ideas guiding each Element.
The City Staff and Dyett & Bhatia (Consultants) solicited GPAC and PC’s input at meetings on October 26, 2023, and November 8, 2023. The GPAC and PC were invited to provide additional input up to seven days after the meetings occurred. GPAC input is summarized in Attachment 2, and PC’s input is summarized in Attachment 3.Following the GPAC and PC meetings, staff and consultants revised the draft topic areas, outlines, and guiding policies to incorporate their input.
The draft topic areas, outlines, and guiding policies are summarized below. The full language of these revised draft topic areas, outlines, and guiding policies are provided in Attachment 1.
Staff requests that the council review the draft guiding policies and come prepared to answer the following questions:
Are there guiding policies or topics that should be added? What additional details or implementing policies would you like to see addressed? Land Use Element
Topic Areas/Outline
I.Existing Land Use and Structure
II.Growth and Change
III.Land Use Framework
a.Central Fairfield
b.Cordelia
c.Eastern Fairfield
IV.Corridors and Centers
V.Neighborhoods (Residential)
VI.Industrial and Employment Uses
VII.Travis AFB
Draft Guiding Policies
Packet Page 370 of 393
Agenda Item No: 13.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Discussion and Direction Regarding the General Plan Update Draft Preferred LandUse Plan and Guiding PoliciesRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEThis Study Session is being held at the request of City staff to summarize and solicit input from the CityCouncil on the draft Preferred Land Use Plan, organization of the General Plan Update Elements (GPUElements), and draft guiding policies.DISCUSSIONThe City is updating its General Plan Update (GPU), which was last updated in 2002. The FairfieldForward 2050 (Project) will set the vision and goals for growth in Fairfield for the next 25+ years. The General Plan is organized into chapters called Elements. There are nine required topics underCalifornia State law, land use, circulation, housing, open space, noise, safety, environmental justice, airquality, and conservation. Jurisdictions may choose how to organize these topics and include additionalelements beyond those required. Table 1 compares the Existing Elements with the Planned Elements. City staff will request feedbackfrom the council on the proposed organization of the GPU.Table 1. Existing and Planned General Plan ElementsExisting Elements Planned ElementsAgricultureCirculation CirculationEconomic Development Economic DevelopmentHealth and Safety Environmental Justice and Public HealthElementHousingHousingLand Use Land UseOpen Space, Conservation, and Recreation Open Space, Conservation, and RecreationPublic Facilities and Services Public ServicesTravis Protection Travis ProtectionUrban Design Community DesignSustainability ElementThe council adopted the Housing Element in February 2023, so no additional work is proposed for thatcomponent of the General Plan. One optional element of the current General Plan – Agriculture – is notproposed to be carried over to the new General Plan. Relevant policies and directives from this elementwould be incorporated into appropriate sections of the Planned Elements.PREFERRED LAND USE PLANThe Preferred Land Use Plan communicates the council’s vision for the city's growth and developmentover the next 25+ years. Specifically, it captures the direction given by the council regarding selectedalternatives in 2022 and 2023. It also reflects previously given input from the public, General PlanAdvisory Committee (GPAC) and Planning Commission (PC), as this information is communicated tothe council in staff reports, presentations, and public comment before the council. Please refer toAttachment 4 for Figures 14.GUIDING POLICIESStaff and planning consultants developed draft General Plan Element topic areas, outlines, and a set ofguiding policies in October 2023. These proposed policies represent the broad direction and bigpicture ideas guiding each Element. The City Staff and Dyett & Bhatia (Consultants) solicited GPAC and PC’s input at meetings on October26, 2023, and November 8, 2023. The GPAC and PC were invited to provide additional input up toseven days after the meetings occurred. GPAC input is summarized in Attachment 2, and PC’s inputis summarized in Attachment 3.Following the GPAC and PC meetings, staff and consultants revisedthe draft topic areas, outlines, and guiding policies to incorporate their input. The draft topic areas, outlines, and guiding policies are summarized below. The full language of theserevised draft topic areas, outlines, and guiding policies are provided in Attachment 1.Staff requests that the council review the draft guiding policies and come prepared to answerthe following questions:Are there guiding policies or topics that should be added?What additional details or implementing policies would you like to see addressed? Land Use ElementTopic Areas/OutlineI.Existing Land Use and Structure II.Growth and Change III.Land Use Framework a.Central Fairfield b.Cordelia c.Eastern Fairfield IV.Corridors and Centers V.Neighborhoods (Residential) VI.Industrial and Employment Uses VII.Travis AFB
Draft Guiding Policies
1.Promote compact urban form and infill development; and
2.Work collaboratively with Solano County around Suisun Valley and define the land to be preserved as agriculture and open space and maintain these uses; and
3.Emphasize mixeduse infill and facilitate higherdensity areas wellserved by transit; and
4.Build “complete neighborhoods”
5.Improve jobshousing balance; and
6.Support Travis Airforce Base (AFB) and ensure future land uses are compatible with AFB; and
7.Promote downtown as vibrant heart of community; and
8.Enhance and support the visions of the Specific Plans; and
9.Strengthen the vision of the Train Station Specific Plan and update land uses to permit higher residential densities near the train station.
Community Design Element
Topic Areas/Outline
I.Urban Structure
II.Key Change Areas and Design
III.Public Realm
IV.Arts and Culture
V.Cultural and Historic Resources
VI.Guiding and Implementing Policies, including specifically for:
a.Downtown and Corridors
b.Cordelia Gateway
c.Transportation Center
d.North Texas
e.Linear Park
f.Hillside Development
Draft Guiding Policies
1.Create pedestrianfriendly streetscapes and welldefined public realms; focus on humanscale proportions; and
2.Prioritize the development of safe pedestrian and bicyclist pathways that connect neighborhoods with services and amenities; and
3.Create vibrant and distinctive places that foster a sense of identity; and
4.Incorporate public art, cultural districts, and historical markers; and
5.Establish a system to identify and preserve historic and cultural resources; and
6.Ensure that development optimizes Linear Park; and
7.Create a vibrant public gathering place in the downtown area.
Circulation Element
Topic Areas/Outline
I.Street Network
II.Automobile Movement
a.Goods Movement
III.Roadway Improvements
IV.Bicycle and Pedestrian Movement
V.Transit
VI.Guiding and Implementing Policies
Draft Guiding Policies
1.Embrace “complete streets” and ensure safety and comfort for cyclists and pedestrians; and
2.Strengthen connectivity between the city and neighboring cities and regions; and
3.Invest in roadway and infrastructure improvements to address traffic; and
4.Explore rightsize parking requirements consistent with demand and the availability of public transit; and
Packet Page 371 of 393
Agenda Item No: 13.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Discussion and Direction Regarding the General Plan Update Draft Preferred LandUse Plan and Guiding PoliciesRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEThis Study Session is being held at the request of City staff to summarize and solicit input from the CityCouncil on the draft Preferred Land Use Plan, organization of the General Plan Update Elements (GPUElements), and draft guiding policies.DISCUSSIONThe City is updating its General Plan Update (GPU), which was last updated in 2002. The FairfieldForward 2050 (Project) will set the vision and goals for growth in Fairfield for the next 25+ years. The General Plan is organized into chapters called Elements. There are nine required topics underCalifornia State law, land use, circulation, housing, open space, noise, safety, environmental justice, airquality, and conservation. Jurisdictions may choose how to organize these topics and include additionalelements beyond those required. Table 1 compares the Existing Elements with the Planned Elements. City staff will request feedbackfrom the council on the proposed organization of the GPU.Table 1. Existing and Planned General Plan ElementsExisting Elements Planned ElementsAgricultureCirculation CirculationEconomic Development Economic DevelopmentHealth and Safety Environmental Justice and Public HealthElementHousingHousingLand Use Land UseOpen Space, Conservation, and Recreation Open Space, Conservation, and RecreationPublic Facilities and Services Public ServicesTravis Protection Travis ProtectionUrban Design Community DesignSustainability ElementThe council adopted the Housing Element in February 2023, so no additional work is proposed for thatcomponent of the General Plan. One optional element of the current General Plan – Agriculture – is notproposed to be carried over to the new General Plan. Relevant policies and directives from this elementwould be incorporated into appropriate sections of the Planned Elements.PREFERRED LAND USE PLANThe Preferred Land Use Plan communicates the council’s vision for the city's growth and developmentover the next 25+ years. Specifically, it captures the direction given by the council regarding selectedalternatives in 2022 and 2023. It also reflects previously given input from the public, General PlanAdvisory Committee (GPAC) and Planning Commission (PC), as this information is communicated tothe council in staff reports, presentations, and public comment before the council. Please refer toAttachment 4 for Figures 14.GUIDING POLICIESStaff and planning consultants developed draft General Plan Element topic areas, outlines, and a set ofguiding policies in October 2023. These proposed policies represent the broad direction and bigpicture ideas guiding each Element. The City Staff and Dyett & Bhatia (Consultants) solicited GPAC and PC’s input at meetings on October26, 2023, and November 8, 2023. The GPAC and PC were invited to provide additional input up toseven days after the meetings occurred. GPAC input is summarized in Attachment 2, and PC’s inputis summarized in Attachment 3.Following the GPAC and PC meetings, staff and consultants revisedthe draft topic areas, outlines, and guiding policies to incorporate their input. The draft topic areas, outlines, and guiding policies are summarized below. The full language of theserevised draft topic areas, outlines, and guiding policies are provided in Attachment 1.Staff requests that the council review the draft guiding policies and come prepared to answerthe following questions:Are there guiding policies or topics that should be added?What additional details or implementing policies would you like to see addressed? Land Use ElementTopic Areas/OutlineI.Existing Land Use and Structure II.Growth and Change III.Land Use Framework a.Central Fairfield b.Cordelia c.Eastern Fairfield IV.Corridors and Centers V.Neighborhoods (Residential) VI.Industrial and Employment Uses VII.Travis AFBDraft Guiding Policies1.Promote compact urban form and infill development; and2.Work collaboratively with Solano County around Suisun Valley and define the land to bepreserved as agriculture and open space and maintain these uses; and3.Emphasize mixeduse infill and facilitate higherdensity areas wellserved by transit; and4.Build “complete neighborhoods” 5.Improve jobshousing balance; and6.Support Travis Airforce Base (AFB) and ensure future land uses are compatible with AFB; and7.Promote downtown as vibrant heart of community; and8.Enhance and support the visions of the Specific Plans; and9.Strengthen the vision of the Train Station Specific Plan and update land uses to permit higherresidential densities near the train station.Community Design ElementTopic Areas/OutlineI.Urban StructureII.Key Change Areas and DesignIII.Public Realm IV.Arts and Culture V.Cultural and Historic Resources VI.Guiding and Implementing Policies, including specifically for:a.Downtown and Corridors b.Cordelia Gateway c.Transportation Center d.North Texas e.Linear Park f.Hillside Development Draft Guiding Policies1.Create pedestrianfriendly streetscapes and welldefined public realms; focus on humanscaleproportions; and2.Prioritize the development of safe pedestrian and bicyclist pathways that connectneighborhoods with services and amenities; and3.Create vibrant and distinctive places that foster a sense of identity; and 4.Incorporate public art, cultural districts, and historical markers; and5.Establish a system to identify and preserve historic and cultural resources; and6.Ensure that development optimizes Linear Park; and7.Create a vibrant public gathering place in the downtown area.Circulation Element Topic Areas/OutlineI.Street Network II.Automobile Movement a.Goods Movement III.Roadway Improvements IV.Bicycle and Pedestrian Movement V.Transit VI.Guiding and Implementing Policies Draft Guiding Policies1.Embrace “complete streets” and ensure safety and comfort for cyclists and pedestrians; and2.Strengthen connectivity between the city and neighboring cities and regions; and
3.Invest in roadway and infrastructure improvements to address traffic; and
4.Explore rightsize parking requirements consistent with demand and the availability of public transit; and
5.Balance environmental impact (Vehicle Miles Traveled or VMT) with other metrics (Level or Service or LOS); and
6.Increase public transit efficiency and accessibility to encourage use; and
7.Leverage Linear Park as central corridor to connect neighborhoods; and
8.Adopt emerging technologies (e.g., electric vehicle charging, microtransit, etc.).
Public Services Element
Topic Areas/Outline
I.Police, Fire, and Emergency Services (Crossreference Safety Element) II.Schools
III.Utilities:
a.Water (Crossreference Sustainability Element)
b.Wastewater
c.Solid Waste and Recycling (Crossreference Sustainability Element) Draft Guiding Policies
1.Provide excellent public services; and
2.Foster feelings of safety through design, partnerships, and collaboration; and
3.Collaborate with Solano County and the Solano County Agency Formation Commission (LAFCO) to support compatible land uses outside City limits; and
4.Collaborate with local school districts to plan for future facility needs; and
5.Partner with Solano College to promote opportunities for higher learning, education, and workforce diversification; link programs to futureoriented industries; and
6.Improve “knowledge infrastructure” (e.g., maintenance and access to libraries, internet and communications networks, etc.); and
7.Provide adequate supply of water and water infrastructure; and
8.Partner with the Fairfield Suisun Sewer District and other utility partners to ensure provision of superior wastewater collection and treatment; and
9.Develop an environmentally sensitive, climate resilient drainage system.
Open Space, Conservation, and Recreation Element
Topic Areas/Outline
I.Agriculture and Resource Production
II.Natural Resources Conservation
III.Visual Open Space and Greenbelts
IV.Parks and Recreation
a.Access
b.Park Distribution
c.Park Maintenance
Draft Guiding Policies
1.Support the preservation of agricultural land and related uses surrounding Fairfield; and
2.Maintain open space / agricultural land buffer around Fairfield; and
3.Identify and protect sensitive biological habitat and natural resources; and
4.Provide network of accessible and wellmaintained parks, open spaces, and facilities that meet diverse needs; apply an equity lens to prioritize efforts; and
5.Expand opportunities to engage with and learn about the area’s ecological assets and agricultural production; and
6.Explore opportunities to develop a regional parks district.
Environmental Justice and Public Health Element
Topic Areas/Outline
I.Healthy neighborhoods
a.Physical determinants access (cross reference Land Use, Circulation elements) Packet Page 372 of 393
Agenda Item No: 13.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Discussion and Direction Regarding the General Plan Update Draft Preferred LandUse Plan and Guiding PoliciesRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEThis Study Session is being held at the request of City staff to summarize and solicit input from the CityCouncil on the draft Preferred Land Use Plan, organization of the General Plan Update Elements (GPUElements), and draft guiding policies.DISCUSSIONThe City is updating its General Plan Update (GPU), which was last updated in 2002. The FairfieldForward 2050 (Project) will set the vision and goals for growth in Fairfield for the next 25+ years. The General Plan is organized into chapters called Elements. There are nine required topics underCalifornia State law, land use, circulation, housing, open space, noise, safety, environmental justice, airquality, and conservation. Jurisdictions may choose how to organize these topics and include additionalelements beyond those required. Table 1 compares the Existing Elements with the Planned Elements. City staff will request feedbackfrom the council on the proposed organization of the GPU.Table 1. Existing and Planned General Plan ElementsExisting Elements Planned ElementsAgricultureCirculation CirculationEconomic Development Economic DevelopmentHealth and Safety Environmental Justice and Public HealthElementHousingHousingLand Use Land UseOpen Space, Conservation, and Recreation Open Space, Conservation, and RecreationPublic Facilities and Services Public ServicesTravis Protection Travis ProtectionUrban Design Community DesignSustainability ElementThe council adopted the Housing Element in February 2023, so no additional work is proposed for thatcomponent of the General Plan. One optional element of the current General Plan – Agriculture – is notproposed to be carried over to the new General Plan. Relevant policies and directives from this elementwould be incorporated into appropriate sections of the Planned Elements.PREFERRED LAND USE PLANThe Preferred Land Use Plan communicates the council’s vision for the city's growth and developmentover the next 25+ years. Specifically, it captures the direction given by the council regarding selectedalternatives in 2022 and 2023. It also reflects previously given input from the public, General PlanAdvisory Committee (GPAC) and Planning Commission (PC), as this information is communicated tothe council in staff reports, presentations, and public comment before the council. Please refer toAttachment 4 for Figures 14.GUIDING POLICIESStaff and planning consultants developed draft General Plan Element topic areas, outlines, and a set ofguiding policies in October 2023. These proposed policies represent the broad direction and bigpicture ideas guiding each Element. The City Staff and Dyett & Bhatia (Consultants) solicited GPAC and PC’s input at meetings on October26, 2023, and November 8, 2023. The GPAC and PC were invited to provide additional input up toseven days after the meetings occurred. GPAC input is summarized in Attachment 2, and PC’s inputis summarized in Attachment 3.Following the GPAC and PC meetings, staff and consultants revisedthe draft topic areas, outlines, and guiding policies to incorporate their input. The draft topic areas, outlines, and guiding policies are summarized below. The full language of theserevised draft topic areas, outlines, and guiding policies are provided in Attachment 1.Staff requests that the council review the draft guiding policies and come prepared to answerthe following questions:Are there guiding policies or topics that should be added?What additional details or implementing policies would you like to see addressed? Land Use ElementTopic Areas/OutlineI.Existing Land Use and Structure II.Growth and Change III.Land Use Framework a.Central Fairfield b.Cordelia c.Eastern Fairfield IV.Corridors and Centers V.Neighborhoods (Residential) VI.Industrial and Employment Uses VII.Travis AFBDraft Guiding Policies1.Promote compact urban form and infill development; and2.Work collaboratively with Solano County around Suisun Valley and define the land to bepreserved as agriculture and open space and maintain these uses; and3.Emphasize mixeduse infill and facilitate higherdensity areas wellserved by transit; and4.Build “complete neighborhoods” 5.Improve jobshousing balance; and6.Support Travis Airforce Base (AFB) and ensure future land uses are compatible with AFB; and7.Promote downtown as vibrant heart of community; and8.Enhance and support the visions of the Specific Plans; and9.Strengthen the vision of the Train Station Specific Plan and update land uses to permit higherresidential densities near the train station.Community Design ElementTopic Areas/OutlineI.Urban StructureII.Key Change Areas and DesignIII.Public Realm IV.Arts and Culture V.Cultural and Historic Resources VI.Guiding and Implementing Policies, including specifically for:a.Downtown and Corridors b.Cordelia Gateway c.Transportation Center d.North Texas e.Linear Park f.Hillside Development Draft Guiding Policies1.Create pedestrianfriendly streetscapes and welldefined public realms; focus on humanscaleproportions; and2.Prioritize the development of safe pedestrian and bicyclist pathways that connectneighborhoods with services and amenities; and3.Create vibrant and distinctive places that foster a sense of identity; and 4.Incorporate public art, cultural districts, and historical markers; and5.Establish a system to identify and preserve historic and cultural resources; and6.Ensure that development optimizes Linear Park; and7.Create a vibrant public gathering place in the downtown area.Circulation Element Topic Areas/OutlineI.Street Network II.Automobile Movement a.Goods Movement III.Roadway Improvements IV.Bicycle and Pedestrian Movement V.Transit VI.Guiding and Implementing Policies Draft Guiding Policies1.Embrace “complete streets” and ensure safety and comfort for cyclists and pedestrians; and2.Strengthen connectivity between the city and neighboring cities and regions; and3.Invest in roadway and infrastructure improvements to address traffic; and4.Explore rightsize parking requirements consistent with demand and the availability of publictransit; and5.Balance environmental impact (Vehicle Miles Traveled or VMT) with other metrics (Level orService or LOS); and 6.Increase public transit efficiency and accessibility to encourage use; and7.Leverage Linear Park as central corridor to connect neighborhoods; and8.Adopt emerging technologies (e.g., electric vehicle charging, microtransit, etc.).Public Services ElementTopic Areas/OutlineI.Police, Fire, and Emergency Services (Crossreference Safety Element)II.SchoolsIII.Utilities:a.Water (Crossreference Sustainability Element)b.Wastewaterc.Solid Waste and Recycling (Crossreference Sustainability Element)Draft Guiding Policies1.Provide excellent public services; and2.Foster feelings of safety through design, partnerships, and collaboration; and 3.Collaborate with Solano County and the Solano County Agency Formation Commission(LAFCO) to support compatible land uses outside City limits; and4.Collaborate with local school districts to plan for future facility needs; and5.Partner with Solano College to promote opportunities for higher learning, education, andworkforce diversification; link programs to futureoriented industries; and6.Improve “knowledge infrastructure” (e.g., maintenance and access to libraries, internet andcommunications networks, etc.); and7.Provide adequate supply of water and water infrastructure; and 8.Partner with the Fairfield Suisun Sewer District and other utility partners to ensure provision ofsuperior wastewater collection and treatment; and9.Develop an environmentally sensitive, climate resilient drainage system.Open Space, Conservation, and Recreation ElementTopic Areas/OutlineI.Agriculture and Resource Production II.Natural Resources Conservation III.Visual Open Space and Greenbelts IV.Parks and Recreation a.Access b.Park Distribution c.Park Maintenance Draft Guiding Policies 1.Support the preservation of agricultural land and related uses surrounding Fairfield; and2.Maintain open space / agricultural land buffer around Fairfield; and3.Identify and protect sensitive biological habitat and natural resources; and4.Provide network of accessible and wellmaintained parks, open spaces, and facilities thatmeet diverse needs; apply an equity lens to prioritize efforts; and5.Expand opportunities to engage with and learn about the area’s ecological assets andagricultural production; and6.Explore opportunities to develop a regional parks district. Environmental Justice and Public Health Element Topic Areas/Outline
I.Healthy neighborhoods
a.Physical determinants access (cross reference Land Use, Circulation elements) b.Social determinants community building (Cross reference Recreation, Public Services, and Economic Development elements)
II.Pollution exposure (including air quality)
III.Food access
IV.Public facilities
V.Safe and sanitary homes
VI.Physical activity
VII.Civic engagement
a.Youth engagement
VIII.Prioritization of improvements and programs
Draft Guiding Policies*
*These policies will be refined to target specific areas/groups following additional analysis
1.Reduce pollution burden and protect communities from air pollution; and
2.Coordinate with other agencies to enhance quality and livability of housing; and
3.Ensure access to healthy, affordable, and culturally relevant food; connect residents with local food systems (e.g., community gardens and farmtofork initiatives); and
4.Develop a network of facilities that address community needs, focusing on youth and seniors; and
5.Design and enhance comfortable and convenient opportunities for physical activity; and
6.Emphasize programs and investments that benefit areas with the greatest need, fostering equity; and
7.Promote public engagement and ensure diverse representation in decisionmaking; and
8.Consider social determinants of health and health impacts in programs; and
9.Coordinate to improve efficiency and service delivery among city departments and partner agencies (e.g., Solano County Public Health Department).
FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The GPAC and PC provided input in fall 2023, summarized in Attachments 2 and 3. GPAC and PC input were incorporated into the draft topic areas, outlines, and guiding policies provided in Attachment 1. These guiding policies were based on community input and council direction solicited over three years throughout the GPU process.
Staff requests the council discuss the proposed structure of the General Plan, draft Preferred Land Use Plan, and draft topic areas, outlines, and guiding principles, and provide feedback and direction.
ALTERNATIVE ACTION
The council may request any information, discuss any topic, and/or provide any direction it chooses.
STAFF CONTACT
Jessie Hernandez, Associate Planner
(707) 4287450
[email protected]
COORDINATED WITH
N/A
Packet Page 373 of 393
Agenda Item No: 13.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Discussion and Direction Regarding the General Plan Update Draft Preferred LandUse Plan and Guiding PoliciesRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEThis Study Session is being held at the request of City staff to summarize and solicit input from the CityCouncil on the draft Preferred Land Use Plan, organization of the General Plan Update Elements (GPUElements), and draft guiding policies.DISCUSSIONThe City is updating its General Plan Update (GPU), which was last updated in 2002. The FairfieldForward 2050 (Project) will set the vision and goals for growth in Fairfield for the next 25+ years. The General Plan is organized into chapters called Elements. There are nine required topics underCalifornia State law, land use, circulation, housing, open space, noise, safety, environmental justice, airquality, and conservation. Jurisdictions may choose how to organize these topics and include additionalelements beyond those required. Table 1 compares the Existing Elements with the Planned Elements. City staff will request feedbackfrom the council on the proposed organization of the GPU.Table 1. Existing and Planned General Plan ElementsExisting Elements Planned ElementsAgricultureCirculation CirculationEconomic Development Economic DevelopmentHealth and Safety Environmental Justice and Public HealthElementHousingHousingLand Use Land UseOpen Space, Conservation, and Recreation Open Space, Conservation, and RecreationPublic Facilities and Services Public ServicesTravis Protection Travis ProtectionUrban Design Community DesignSustainability ElementThe council adopted the Housing Element in February 2023, so no additional work is proposed for thatcomponent of the General Plan. One optional element of the current General Plan – Agriculture – is notproposed to be carried over to the new General Plan. Relevant policies and directives from this elementwould be incorporated into appropriate sections of the Planned Elements.PREFERRED LAND USE PLANThe Preferred Land Use Plan communicates the council’s vision for the city's growth and developmentover the next 25+ years. Specifically, it captures the direction given by the council regarding selectedalternatives in 2022 and 2023. It also reflects previously given input from the public, General PlanAdvisory Committee (GPAC) and Planning Commission (PC), as this information is communicated tothe council in staff reports, presentations, and public comment before the council. Please refer toAttachment 4 for Figures 14.GUIDING POLICIESStaff and planning consultants developed draft General Plan Element topic areas, outlines, and a set ofguiding policies in October 2023. These proposed policies represent the broad direction and bigpicture ideas guiding each Element. The City Staff and Dyett & Bhatia (Consultants) solicited GPAC and PC’s input at meetings on October26, 2023, and November 8, 2023. The GPAC and PC were invited to provide additional input up toseven days after the meetings occurred. GPAC input is summarized in Attachment 2, and PC’s inputis summarized in Attachment 3.Following the GPAC and PC meetings, staff and consultants revisedthe draft topic areas, outlines, and guiding policies to incorporate their input. The draft topic areas, outlines, and guiding policies are summarized below. The full language of theserevised draft topic areas, outlines, and guiding policies are provided in Attachment 1.Staff requests that the council review the draft guiding policies and come prepared to answerthe following questions:Are there guiding policies or topics that should be added?What additional details or implementing policies would you like to see addressed? Land Use ElementTopic Areas/OutlineI.Existing Land Use and Structure II.Growth and Change III.Land Use Framework a.Central Fairfield b.Cordelia c.Eastern Fairfield IV.Corridors and Centers V.Neighborhoods (Residential) VI.Industrial and Employment Uses VII.Travis AFBDraft Guiding Policies1.Promote compact urban form and infill development; and2.Work collaboratively with Solano County around Suisun Valley and define the land to bepreserved as agriculture and open space and maintain these uses; and3.Emphasize mixeduse infill and facilitate higherdensity areas wellserved by transit; and4.Build “complete neighborhoods” 5.Improve jobshousing balance; and6.Support Travis Airforce Base (AFB) and ensure future land uses are compatible with AFB; and7.Promote downtown as vibrant heart of community; and8.Enhance and support the visions of the Specific Plans; and9.Strengthen the vision of the Train Station Specific Plan and update land uses to permit higherresidential densities near the train station.Community Design ElementTopic Areas/OutlineI.Urban StructureII.Key Change Areas and DesignIII.Public Realm IV.Arts and Culture V.Cultural and Historic Resources VI.Guiding and Implementing Policies, including specifically for:a.Downtown and Corridors b.Cordelia Gateway c.Transportation Center d.North Texas e.Linear Park f.Hillside Development Draft Guiding Policies1.Create pedestrianfriendly streetscapes and welldefined public realms; focus on humanscaleproportions; and2.Prioritize the development of safe pedestrian and bicyclist pathways that connectneighborhoods with services and amenities; and3.Create vibrant and distinctive places that foster a sense of identity; and 4.Incorporate public art, cultural districts, and historical markers; and5.Establish a system to identify and preserve historic and cultural resources; and6.Ensure that development optimizes Linear Park; and7.Create a vibrant public gathering place in the downtown area.Circulation Element Topic Areas/OutlineI.Street Network II.Automobile Movement a.Goods Movement III.Roadway Improvements IV.Bicycle and Pedestrian Movement V.Transit VI.Guiding and Implementing Policies Draft Guiding Policies1.Embrace “complete streets” and ensure safety and comfort for cyclists and pedestrians; and2.Strengthen connectivity between the city and neighboring cities and regions; and3.Invest in roadway and infrastructure improvements to address traffic; and4.Explore rightsize parking requirements consistent with demand and the availability of publictransit; and5.Balance environmental impact (Vehicle Miles Traveled or VMT) with other metrics (Level orService or LOS); and 6.Increase public transit efficiency and accessibility to encourage use; and7.Leverage Linear Park as central corridor to connect neighborhoods; and8.Adopt emerging technologies (e.g., electric vehicle charging, microtransit, etc.).Public Services ElementTopic Areas/OutlineI.Police, Fire, and Emergency Services (Crossreference Safety Element)II.SchoolsIII.Utilities:a.Water (Crossreference Sustainability Element)b.Wastewaterc.Solid Waste and Recycling (Crossreference Sustainability Element)Draft Guiding Policies1.Provide excellent public services; and2.Foster feelings of safety through design, partnerships, and collaboration; and 3.Collaborate with Solano County and the Solano County Agency Formation Commission(LAFCO) to support compatible land uses outside City limits; and4.Collaborate with local school districts to plan for future facility needs; and5.Partner with Solano College to promote opportunities for higher learning, education, andworkforce diversification; link programs to futureoriented industries; and6.Improve “knowledge infrastructure” (e.g., maintenance and access to libraries, internet andcommunications networks, etc.); and7.Provide adequate supply of water and water infrastructure; and 8.Partner with the Fairfield Suisun Sewer District and other utility partners to ensure provision ofsuperior wastewater collection and treatment; and9.Develop an environmentally sensitive, climate resilient drainage system.Open Space, Conservation, and Recreation ElementTopic Areas/OutlineI.Agriculture and Resource Production II.Natural Resources Conservation III.Visual Open Space and Greenbelts IV.Parks and Recreation a.Access b.Park Distribution c.Park Maintenance Draft Guiding Policies 1.Support the preservation of agricultural land and related uses surrounding Fairfield; and2.Maintain open space / agricultural land buffer around Fairfield; and3.Identify and protect sensitive biological habitat and natural resources; and4.Provide network of accessible and wellmaintained parks, open spaces, and facilities thatmeet diverse needs; apply an equity lens to prioritize efforts; and5.Expand opportunities to engage with and learn about the area’s ecological assets andagricultural production; and6.Explore opportunities to develop a regional parks district. Environmental Justice and Public Health Element Topic Areas/OutlineI.Healthy neighborhoods a.Physical determinants access (cross reference Land Use, Circulation elements) b.Social determinants community building (Cross reference Recreation, Public Services,and Economic Development elements) II.Pollution exposure (including air quality) III.Food access IV.Public facilities V.Safe and sanitary homes VI.Physical activity VII.Civic engagement a.Youth engagement VIII.Prioritization of improvements and programs Draft Guiding Policies**These policies will be refined to target specific areas/groups following additional analysis1.Reduce pollution burden and protect communities from air pollution; and2.Coordinate with other agencies to enhance quality and livability of housing; and3.Ensure access to healthy, affordable, and culturally relevant food; connect residents with localfood systems (e.g., community gardens and farmtofork initiatives); and4.Develop a network of facilities that address community needs, focusing on youth and seniors;and5.Design and enhance comfortable and convenient opportunities for physical activity; and6.Emphasize programs and investments that benefit areas with the greatest need, fosteringequity; and 7.Promote public engagement and ensure diverse representation in decisionmaking; and8.Consider social determinants of health and health impacts in programs; and9.Coordinate to improve efficiency and service delivery among city departments and partneragencies (e.g., Solano County Public Health Department).FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe GPAC and PC provided input in fall 2023, summarized in Attachments 2 and 3. GPAC and PCinput were incorporated into the draft topic areas, outlines, and guiding policies provided inAttachment 1. These guiding policies were based on community input and council direction solicitedover three years throughout the GPU process. Staff requests the council discuss the proposed structure of the General Plan, draft Preferred Land UsePlan, and draft topic areas, outlines, and guiding principles, and provide feedback and direction.ALTERNATIVE ACTIONThe council may request any information, discuss any topic, and/or provide any direction it chooses.STAFF CONTACTJessie Hernandez, Associate Planner(707) 428[email protected] COORDINATED WITH
N/A
ATTACHMENTS:
Description
Attachment 1: Draft Guiding Policies and Topic Areas
Attachment 2: General Plan Advisory Committee Meeting No. 7 Summary Attachment 3: Planning Commission Input Solicited November 8, 2023 Attachment 4: Figure 1 4
REVIEWERS:
Reviewer Action Date
Beavers, Esther Approved 12/13/2023 9:22 AM
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Fairfield Preferred Plan
Draft Guiding Policies and Topic Areas
On the following pages are key policies/strategies and brief topic outlines for selecting General Plan elements. This set of policies/strategies is not exhaustive, and ideas suggested at the Gen- eral Plan Advisory Group (GPAC) meeting (October 26th) and Planning Commission Study Session (November 8th) may ultimately be reflected in implementing policies that will be developed fol- lowing the City Council Study Session. However, collectively these represent the broad direction and big ideas that will guide the Element.
1 Land Use Element
TOPIC AREAS/OUTLINE
I. Existing Land Use and Structure
II. Growth and Change
III. Land Use Framework
a. Central Fairfield
b. Cordelia
c. Eastern Fairfield
IV. Corridors and Centers
V. Neighborhoods (Residential)
VI. Industrial and Employment Uses
VII. Travis AFB
DRAFT GUIDING POLICIES
1. Strive to maintain a compact urban form where development is expected to occur, with a focus on infill and strategic growth in select areas to ensure City maintains a harmonious land use balance.
2. Work collaboratively with Solano County and others to define the land to be preserved as agriculture and open space and maintain the land surrounding the City for this usee. De- velop a “gateway” to Suisun Valley that includes land uses that promote and support agritourism.
3. Emphasize mixed-use infill and “right size” housing and land use densities and intensities that stimulate investment. Explore “missing middle” housing types in residential neigh- borhoods. Develop corridors (such as West and North Texas) and other key areas well - served by transit and community resources as higher-density pedestrian- and transit-ori- ented community spines.
4. Build “complete neighborhoods” where residents have convenient access to flexible of- fice space, neighborhood grocery stores and other retail, coffee shops, childcare, dining and entertainment, and other compatible uses that help meet their everyday needs.
5. Strive to improve the jobs-housing balance by focusing on maintaining an adequate sup- ply of land that supports key areas of economic growth, including advanced/food and beverage manufacturing, green technology, and other employment-dense opportunities.
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1 6. Support Travis AFB, and ensure that future land uses are compatible with the continued operation of the AFB. Integrate land use planning with the needs of the Travis AFB com- munity. Designate lands necessary to maintain capacity for potential base expansion and the accommodation of new or evolving missions.
7. Promote Downtown as a vibrant heart of the community, with a vibrant mix of diverse uses, including retail, eating and drinking establishments, entertainment, offices, and housing, and community gathering spaces.
8. Continue to enhance and support the vision of the Heart of Fairfield Specific Plan through stronger integration of the Transportation Center, linkages to the Fairfield -Suisun Train Station, and opportunities for additional denser residential or mixed-use housing.
9. Build upon the vision of the Train Station Specific Plan while updating land uses to reflect higher residential densities near the train station and more focused commercial areas. 2 Community Design Element
TOPIC AREAS/OUTLINE
I. Urban Structure
II. Key Change Areas and Design
III. Public Realm
IV. Arts and Culture
V. Cultural and Historic Resources
VI. Guiding and Implementing Policies, including specifically for:
a. Downtown and Corridors
b. Cordelia Gateway
c. Transportation Center
d. North Texas
e. Linear Park
f. Hillside Development
DRAFT GUIDING POLICIES
1. Ensure that new development integrates pedestrian-friendly streetscapes and a well-de- fined public realm. Establish urban design guidelines that focus on human -scale propor- tions to create an engaging and visually pleasing streetscape.
2. Prioritize the development of safe and well-maintained pedestrian and bicyclist pathways that connect neighborhoods to amenities such as commercial corridors, parks, schools, and public transportation hubs. Expand efforts to improve pedestrian orientations in the Heart of Fairfield and North Texas areas.
3. Create cohesive, vibrant, memorable, and distinctive places within the city that foster a strong sense of identity and community, improving overall livability and attracting visitors and businesses.
4. Define and incorporate programs for public art, cultural districts, and historical markers in public spaces and buildings to tell the story of the city, celebrate its heritage, and show- case its diversity.
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2 5. Establish a systematic and comprehensive process for identifying, protecting, and pre- serving the historic and cultural resources of the city.
6. Ensure that new development within the city is designed to optimize Fairfield's Linear Park, making the park a central feature that enhances quality of life, connectivity, and recreational opportunities for residents.
7. Create a vibrant gathering place, plaza, or other center in the downtown area, the “heart” of the Heart of Fairfield Specific Plan.
3 Circulation Element
TOPIC AREAS/OUTLINE
I. Street Network
II. Automobile Movement
a. Goods Movement
III. Roadway Improvements
IV. Bicycle and Pedestrian Movement
V. Transit
VI. Guiding and Implementing Policies
DRAFT GUIDING POLICIES
1. Embrace the complete streets concept, ensuring that all new development projects , where feasible, prioritize the accommodation of pedestrians and bicyclists alongside other transportation modes. Enhance safety and comfort for cyclists and pedestrians through the development of additional infrastructure that supports active transportation (such as bikeways, sidewalks, curb cuts, crossings, traffic lights and signage, etc.)
2. Strengthen connectivity within the city and neighboring cities/regions through long-term collaboration with other jurisdictions and agencies.
3. Address traffic congestion and improve the flow of traffic in critical areas by investing in roadway enhancements and infrastructure.
4. Explore opportunities to right-size parking requirements consistent with demand and availability of public transit.
5. Balance the environmental impact of travel (vehicle miles of travel or VMT) with other metrics such as congestion (traffic level of service or LOS) and delay when designing or undertaking improvements.
6. Create a more efficient and accessible public transit network that encourages the use of public transportation as a viable alternative to personal vehicles, including routes to schools
7. Harness the potential of the Linear Park as a central corridor connecting neighborhoods, promoting recreation, and enhancing overall urban connectivity.
8. Adopt and integrate emerging technologies, such as micro-transit, traffic management systems, automated driving, bikeshare/scootershare, and electric vehicle charging, and infrastructure considerations (including roads, electricity, communications networks, etc.), to advance sustainability, accessibility, and efficiency.
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3 4 Public Services Element
TOPIC AREAS/OUTLINE
I. Police, Fire, and Emergency Services (Cross-reference Safety Element) II. Schools
III. Utilities
a. Water (Cross-reference Sustainability Element)
b. Wastewater
c. Solid Waste and Recycling (Cross-reference Sustainability Element)
DRAFT GUIDING POLICIES
1. Provide excellent public services that address current needs and are commensurate with future growth. Establish metrics and funding mechanisms to maintain adequate levels of service.
2. Foster feelings of safety through environmental design, community partnerships, and in- terdepartmental/interjurisdictional collaboration.
3. Work cooperatively with Solano County and the Solano County Local Agency Formation Commission (LAFCO) to support compatible land use planning outside City limits and mu- tually beneficial opportunities to support agritourism, provided the City does not bear the cost to improve existing infrastructure to City standards.
4. Work cooperatively with the Travis Unified School District, Fairfield-Suisun Unified School District in planning for future school facility needs, with focus on locations integrated into the existing urban fabric, when possible.
5. In partnership with Solano College, promote opportunities for higher learning and educa- tion to enhance community development and workforce diversification, and link pro- grams to trades and future-oriented industries where Fairfield seeks to grow.
6. Improve “knowledge infrastructure”, including maintenance and access to libraries, com- munity centers, museums and cultural centers, internet and communications networks, and other systems that support Fairfield’s future.
7. Provide an adequate supply of quality water and water infrastructure to support current and future population and employment growth.
8. In partnership with the Fairfield Suisun Sewer District and other utilities partners, e nsure provision of superior wastewater collection and treatment facilities, solid waste services, and recycling/sustainability initiatives to support current and future growth.
9. Develop and maintain an environmentally sensitive, climate resilient drainage system for handling runoff and preventing localized flooding.
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4 5 Open Space, Conservation, and Recreation Element
TOPIC AREAS/OUTLINE
IV. Agriculture and Resource Production
V. Natural Resources Conservation
VI. Visual Open Space and Greenbelts
VII. Parks and Recreation
a. Access
b. Park Distribution
c. Park Maintenance
DRAFT GUIDING POLICES
1. Support preservation of agricultural land and related uses and activities that maintain its viability in areas surrounding Fairfield.
2. Maintain Fairfield’s open space/agricultural land buffer and protect and enhance visual resources.
3. Identify and protect sensitive biological habitat and natural resources, including the Suisun Marsh.
4. Provide a network of accessible, well-maintained parks, open spaces, and recreational facilities (including smaller “pocket parks”, plazas, and other types) and amenities that meet the diverse needs of Fairfield’s current and future population. Prioritize these ef- forts using a social equity lens. Implement this policy through a Parks and Recreation Mas- ter Plan.
5. Expand opportunities for residents and visitors to actively engage with and learn about the significance of the area's ecological assets and notable agricultural production (includ- ing links to the Flyway Center, the Suisun Marsh, the Suisun Valley, and oth er areas)
6. Explore opportunities to develop a regional parks district in partnership with Solano County and other neighboring jurisdictions.
6 Sustainability Element
TOPIC AREAS/OUTLINE
I. Climate Change and Adaptation (Cross-reference Environmental Justice and Safety el- ements)
a. Wildfire
b. Flooding and Sea Level Rise
c. Urban Heat
II. Energy Efficiency and GHG
III. Water Conservation
IV. Reducing Waste
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5 GUIDING POLICIES
1. Ensure that Fairfield neighborhoods are equipped to effectively address and adapt to challenges associated with wildfire, flooding/sea level rise, and urban heat.
2. Facilitate initiatives for the expansion and maintenance of an urban tree canopy.
3. Implement measures to lower per capita urban water consumption, promoting water conservation and sustainability.
4. Create development patterns and incorporate design techniques that prioritize sustaina- bility and energy efficiency in site and building design.
5. Build a robust, reliable, and resilient energy system by transitioning from fossil fuels to renewable energy.
6. Develop and implement a comprehensive Climate Action Plan to guide Fairfield's efforts in mitigating and adapting to climate change while achieving sustainability goals.
7. Employ energy resilience and conservation measures, such as microgrids, smart grid tech- nologies, electric vehicle charging, emergency planning protocols, and others.
8. Increase recycling rates and reduce solid waste.
9. Link green infrastructure opportunities with the green economy. 7 Environmental Justice and Public Health Element
TOPIC AREAS/OUTLINE
I. Healthy neighborhoods
a. Physical determinants- access (cross reference Land Use, Circulation ele- ments)
b. Social determinants- community building (Cross reference Recreation, Public Services, and Economic Development elements)
II. Pollution exposure (including air quality)
III. Food access
IV. Public facilities
V. Safe and sanitary homes
VI. Physical activity
VII. Civic engagement
a. Youth engagement
VIII. Prioritization of improvements and programs
GUIDING POLICIES
These policies will be refined and target specific areas/groups following additional analysis.
1. Reduce pollution burden and protect existing communities from air pollution effects, par- ticularly in areas near major roadways.
2. Facilitate the coordination of resources with other agencies to enhance the quality and livability of housing options, particularly for lower income families.
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6 3. Ensure that all Fairfield residents have access to healthy, affordable, and culturally rele- vant food. Promote food access initiatives that connect residents with local food systems (such as locations for community gardens, farm-to-fork initiatives, etc.) tostrengthenfood security and supporting local growers within Fairfield.
4. Develop and maintain a network of well-connected facilities that address community needs, with a special focus on addressing the needs of the youth and seniors within Fair- field.
5. Prioritize the design and enhancement of environments that encourage comfortable, safe, and convenient opportunities for physical activity and good health within Fairfield.
6. Focus programs and investments that benefit areas with the greatest socioeconomic need, reducing disparities and fostering equity.
7. Promote active public engagement and ensure diverse representation in the decision - making processes that affect Fairfield's development.
8. Implement considerations of social determinants of health and health impacts in City pro- jects.
9. Enhance mechanisms for effective coordination and communication among city depart- ments and other relevant agencies (including the Solano County Public Health Depart- ment and other organizations) to improve efficiency and service delivery.
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1 General Plan Advisory Committee Meeting #7
Meeting #7: October 26, 2023 | 6:00-8:00 PM
The General Plan Advisory Committee (GPAC) is an advisory body appointed by the Fairfield City Council to provide input to the planning team, engage community members and stakeholders and act as “community ambassadors” in the development of the Fairfield General Plan Update. The seventh GPAC meeting was held on Thursday, October 23rd in person; 3 of the 13 GPAC members attended the meeting.
After a project pause, the purpose of this meeting was to reorient the GPAC members with Fairfield Forward 2050 and describe project updates to-date, provide opportunity for any questions about the Preferred Plan land use concepts, and solicit input on draft guiding policies and General Plan element topics they would like to see as the General Plan is developed in the winter.
MEETING RECAP
• The Meeting began with a brief presentation on work conducted since the last GPAC meeting and an overview of Preferred Plan land use concepts that Council members gave direction on at the September 12th Study Session.
• There were six public comments, largely related to the Land Use Concepts map presented. Topics ranged from improving connectivity in Cordelia, particularly pedestrian and bicyclist access across the freeway at Suisun Valley Road; concerns about loss of prime agricultural land in the Hale Ranch Study Area and need for coordination with the County on tourist centers; questions about vacant residential properties near the Air Force Base; and concerns about appropriateness of additional housing near Business Park Drive.
• Following public comment, the consultant team moved into a presentation describing each of the elements, proposed topic areas, and preliminary guiding policies for each. • Following the presentation, GPAC members were asked to view and add sticky notes to posters around the room on what guiding policies and topics they thought were missing, and what additional details/more specific policies they would like to see. o After the activity, members discussed topics that most interested them. This included need to add protected bike infrastructure and building design that is more pedestrian- oriented; adequate ingress/egress in Middle Green Valley and Cordelia (particularly at Business Center Drive and Red Top Road) in times of emergency; protection of Travis Air Force Base and prime agricultural land; building new schools without impacting agricultural land; adding schools in walkable neighborhoods, with consideration for how acreage requirements for new school sites should be updated to better align with Fairfield’s urban land use pattern; and consideration of a smoke-free environment ordinance.
On the following pages are notes GPAC members added to each Element. Language may ultimately be reflected in guiding policy edits, or in implementing policies that will be developed as part of the General Plan process.
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2 GENERAL PLAN ELEMENT POST-IT NOTES
Land Use Element
• Clarify that we do not want to use prime agricultural land for businesses that grow food indoors through aquaponics or light. Save agricultural land for planting in soil. • Encourage property owners of underutilized sites or parking lots to hold temporary events, such as night markets or festivals.
• Envision any new development of the Fairfield Gateway PDA as an entertainment district. Attract "fun", family-oriented businesses to the Fairfield Gateway PDA using incentives. Prohibit certain uses (e.g. adult-oriented, liquor stores, cannabis) within the Fairfield Gateway PDA. Fun uses include "dog cafes, bowling alleys, arcades, roller rinks, etc.) • Allow low-density “missing middle” in all residential zones, such as duplexes, triplexes, fourplexes, townhomes, or courtyard homes.
• Reduce barriers to infill development.
• Allow live-work units as a permitted use in all zones that allow residential. • Bring residents to amenities by conditionally permitting housing in commercial zones. • Periodically reevaluate home-based business and home occupation standards to better accommodate more businesses (e.g. dental offices but limit on how many clients and employees). • Explore allowing Accessory Commercial Units (ACUs). Allow live work units in all residential zones.
Bring residents to amenities by conditionally permitting housing in commercial zones. Explore allowing Accessory Commercial Units (ACUs) to increase accessibility to local-serving services and businesses.
• Protect Travis to ensure development is consistent with Travis Land Use plan prepared by the Solano Airport Land Use Commission.
• Protect Travis AFB- Make sure land uses around Travis AFB are compatible with protecting Travis with lands adjacent to base such as noise and glare.
• Encourage new housing within the Travis AFB “enhanced use lease area” to cater toward air base needs, including medium and high-density housing forms, such as courtyard homes ,fourplexes, apartments, and build-for-rent.
• Governing board of school district shall meet with local parks and rec to review all possible methods of coordinating, planning, and construction of new school without impacting agricultural land use.
• Update the HOF and TSSP to eliminate minimum car parking requirements for all areas within 0.5 miles of the Fairfield Transportation Center, Solano Rail Hub, and Hannigan Station as required by AB 2097 (2022)
Community Design Element
• Ensure that all design standards are objective.
• Require new development to be design in a way that is oriented towards pedestrians. Develop standards that foster walkability (e.g., build to line, parking setbacks)Require buildings to be oriented towards and have direct access to street. Locate surface parking towards the interior or rear of the site.
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3 • Create “places of the heart” for social cohesion- destinations like city squares or areas of joy. • Envision any new development of the Fairfield Gateway PDA as an entertainment district. Attract “fun” family-oriented businesses to the Fairfield Gateway PDA using incentives (fun uses include dog cafes, bowling alleys, arcades, and roller rinks) Prohibit certain uses (e.g., adult oriented, liquor stores, cannabis)
• Require that new development along the Linear Park Trail be “double-elevated” and have direct, open access to the Linear Park Trail.
• Conditionally permit or prohibit new auto-oriented businesses along North Texas Street. • Explore the construction of a landmark overpass/bridge connecting the Linear Park Trail from the Rose Garden to the Pennsylvania Avenue side.
• Collaborate with the Yocha Dehe Wintun Nation and other local tribes to promote local indigenous histories.
• Promote the use of color in certain pedestrian-oriented districts (Heart of Fairfield, North Texas, Fairfield Gateway, TSSP, possibly Suisun Gateway site) through public art, building design, and landscaping.
Circulation Element
• Use landscaping and other methods to protect vulnerable road users (pedestrians/cyclists) from vehicular traffic; prioritize development of Class IV, Class I, and Class II buffered bicycle infrastructure respectively. Only use Class II and III as an interim measure or when not feasible. • Encourage employers to offer parking cash-out.
• Require new multifamily developments to unbundle parking. • Design bike infrastructure that is safe and comfortable for all ages and abilities. • Require new roadway improvements to provide protected pedestrian and cyclist infrastructure. • Complete a nexus study that looks at the connection between new development and the impact and need for active transportation infrastructure (DIF for active transportation projects). • Utilize bike boxes and separation of intersections to prevent collisions; adopt a Vision Zero framework for all new transportation improvements.
• Require new development to provide supporting cycling infrastructure (e.g., sort and long term bike parking, showers, etc.) Complete nexus study that that allows cities to charge development impact fees in active transportation projects.
• Use HAWK lights in high vehicle traffic areas.
• Add- need policy for emergency preparedness for ensuring good egress and ingress to Cordelia Hills area (in case of fires and emergencies).
• Develop a bus rapid transit line along the Texas corridor. Develop the Fairfield Gateway PDA as another transit hub, providing connections to other parts of Fairfield. Work towards providing FAST service on Sundays.
• Create linear trail spurs connecting neighborhoods and other destinations to the Linear Park Trail.
Explore the extension of the Linear Park Trail from Solano College into Cordelia. • Work with Solano County, STA, and neighboring cities to improve active transportation connections between cities and destinations in the unincorporated County (e.g. Suisun Valley) Packet Page 384 of 393Attachment 2 Page 3 of 6
4 • E-bikes
• Explore the use of bikeshare and scooter share in transit-rich areas, such as the Heart of Fairfield, TSSP, and other PDAs as appropriate.
Public Services Element
• Also work with Travis Unified School District.
• Continue to build on Fairfield Broadband Action Plan to ensure that all residents have access to fast, reliable internet.
• Ensure new schools are sited in walkable communities and in city center areas, not in new greenfield development (lowers, VMT, congestion, asthma, and increase physical activity etc.) • Long term planning for organics infrastructure.
• Continue interjurisdictional collaboration to ensure emergency response preparedness in the event of a wildfire or widespread evacuation.
Open Space, Conservation, and Recreation Element
• Ensure city obtains conservation easements lands not identified for urban development on the land use diagram.
• Encourage the use of native plantings. Discourage and/or prohibit the use of palm trees to meet landscaping requirements.
• Utilize Allan Witt Park as a community gathering space for outdoor events in HoF. • Require all new development served by municipal services to be located within the Urban Growth Boundary.
• Prohibit development on ridgelines.
Sustainability Element
• Require that surface parking lots are at least 50% shaded (e.g., landscaping, solar). • Promote higher tree plantings in areas that have a low tree equity score. • Require development to have a ped/cyclist grid network to promote walking and biking and reduce circuitous travel patterns.
• Limit the development of new gas stations in Fairfield (see American Canyon, Petaluma). • Require developments to have a pedestrian/cyclist grid circulation network that reduces circuitous travel patterns and encourages active transportation. Provide paseos or other connections every 500 ft.
Environmental Justice Element
• Encourage farm to fork from local small and medium sized farms to our local schools, restaurants, and businesses.
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5 • Enhance tree canopy; where possible near lower income housing, enhance fruit tree use for free fruit.
• Add ensure smoke free multi-unit housing policies for new and existing apartments, condos to reduce asthma, COPD burden and reduce pollution burden. • Require that any new park on the vacant site next to Cordelia Hills have a focus on agriculture (e.g. community gardens).
• Strive to have a grocery store within a certain distance of all residences. • Create incentives/programs to attract grocery stores to underserved areas (e.g. development impact fees, waivers, ministerial review, prototype development). • Discourage hazardous and pathogenic uses (e.g. smoke shops, liquor stores, fast food restaurants) from locating in pedestrian-oriented corridors and established neighborhoods. • Explore providing borrowable or rentable sports goods (e.g. basketballs, bats) at parks within underserved communities to encourage recreation.
• Issue New Project Notices for all land use entitlement applications within the standard mailing radius.
• Develop a public outreach strategy to define clear thresholds for when specific levels of outreach are required (e.g. neighborhood meetings required for xx level of project). • Require that any major redevelopment of the Mall/Fairfield Gateway PDA have targeted engagement sessions with young people (< 21yo).
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6 ATTENDANCE
Meeting #6
GPAC Members
• Noah Rumbaoa
• Robin Cox
• Shanon Singh
City of Fairfield Staff
• Dave Feinstein, Planning Division Manager
• Jessie Hernandez, Associate Planner
Consultant Team
• Alison Moore, Dyett & Bhatia
• Rajeev Bhatia, Dyett & Bhatia
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1 Attachment 3:
Planning Commission Input Solicited November 8, 2023
Staff and planning consultants developed draft General Plan Element topic areas, outlines, and a set of guiding policies in October 2023. These proposed policies represent the broad direction and big picture ideas that will guide each Element.
Staff solicited Planning Commission input on the draft topic areas, outlines, and guiding policies at the November 8, 2023 Planning Commission meeting. High-level, key themes summarizing Planning Commission feedback are provided below:
Land Use Element
• Defining “Urban” – Clearly identify protected open space areas and define what “urban” areas mean to the City of Fairfield.
Community Design Element
• Cohesive Design – Design is often mixed-match in Fairfield. Develop policies and design guidelines to promote cohesive design that contributes to a strong sense of place. • Gathering Places Downtown – Shut down a block or develop a mini park downtown to create walkable spaces and gathering places. A car-free block could provide pop-up business spaces to support new businesses. Boise, Idaho provides an example. • Public Art – Consider public art funding programs that would require new developments to contribute to public art funds.
• Green Spaces – Expand the tree canopy and look for creative ways to incorporate trees into new projects, including within building design. Permit and develop community gardens.
Circulation Element
• Blue Zones – Design circulation systems to incorporate Blue Zone best practices to improve health and wellness.
• Defining Infrastructure – Define infrastructure and educate the community about infrastructure.
• Emergency Evacuation Routes – Plan emergency evacuation routes for all communities. • Emerging Technologies – Address emerging technologies, including self-driving cars. • Transit – Provide reliable and efficient public transportation to promote equity and support low-income families.
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2 Public Services Element
• Bicycle Police Units – Utilize bicycle police units to patrol Linear Park and other outdoor areas to increase safety and encourage people to use these facilities. • Collaborate with Educational Institutions – Collaborate with local school districts and Solano Community College to expand opportunities for education and attract new businesses. Work with local school districts to facilitate increased busing for students to reduce traffic.
• Collaborate with the Sewer District – Collaborate with the Fairfield-Suisun Sewer District and encourage new and innovative technologies such as solid waste recycling.
Open Space, Conservation, and Recreation Element
• Advance Equity – Prioritize investments for lower-income neighborhoods, including new parks and open spaces, to advance equity.
• Community Gardens – Develop community gardens, which can leverage small spaces. • Maintenance – Invest in and maintain existing parks.
Sustainability Element
• Collaborate with the Solano Public Health Department – Collaborate with the Solano Public Health Department to study issues and identify and implement solutions. • Conflicting Goals – While the Sustainability Element aims to conserve water, the City’s Economic Development strategies include marketing to and attracting businesses that use a lot of water.
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Figure 1. Preferred Land Use Plan
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