Agenda, first session — Fairfield City Council, December 19, 2023 (part 1 of 2)

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400 CALL TO ORDER 6:00 PM
ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Scott Tonnesen
Councilmember Rick Vaccaro
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
INVOCATION Pastor Jeff Hood, First Baptist Church
PLEDGE OF ALLEGIANCE
COUNCIL REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
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PRESENTATIONS

1.Cordelia Fire District Presentation Presented by Fire Chief John Sturdee Contact:John Sturdee, (707) 4367228
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

2.Approval of Meeting Minutes from November 2023
Recommended Action
Approve the meeting minutes.

Funding Source
N/A
Contact:Esther Beavers, (707) 4287402
a

3.Resolution 2023293 of the City Council of the City of Fairfield to Approve a Revised Disadvantaged Business Enterprise Program
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Shaun Vigil, (707) 4343807
a

4.Resolution 2023294 of the City Council of the City of Fairfield Approving a Funding Agreement Between the City of Fairfield and the Solano Transportation Authority for the Purchase of Solar Powered Electric Vehicle Chargers, Suspending Competitive Bidding, Authorizing a Contract with BEAM for the Purchase of Two EV ARC 2020 Chargers, and Authorizing an Update to the Fiscal Year 20232024 Budget
Recommended Action
Adopt resolution.

Funding Source
$250,000; Solano Transportation Authority Funding Agreement Packet Page 2 of 393

Funding Source
$250,000; Solano Transportation Authority Funding Agreement Contact:Marisa Cumpian, (707) 4287494
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5.Resolution 2023295 of the City Council of the City of Fairfield Ordering the Summary Vacation of a Portion of Cement Hill Road Between Portland Drive and Passion Lane and Authorizing Reservation of a Public Service Easement
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Trisha Curran, (707) 4287471
a

6.Resolution 2023296 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Canon Station Area 4 Neighborhood 5 Subdivision as Complete Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Roger Dunham, (707) 4287478
a

7.Receive and File Agenda Report of Findings Regarding Audit of June 7, 2023, Landscaping and Lighting Maintenance Districts Assessment Ballot Tabulation Recommended Action
Receive and file report.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a

8.Resolution 2023297 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Griffin Structures, Inc. for Professional Services for Fire Stations 36 and 39 Recommended Action
Adopt resolution.

Funding Source
$104,000; Public Buildings Capital Projects Fund
Contact:Ryan Panganiban, (707) 4287017
a

9.Resolution 2023298 of the City Council of the City of Fairfield Authorizing the Filing of a Claim with the Metropolitan Transportation Commission for Allocation of Transportation Development Act and State Transit Assistance Fund for Fiscal Year 20232024 Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Lindsay Parker, (707) 4283806
a

10.Resolution 2023299 of the City Council of the City of Fairfield Approving a Contractor Services Agreement with TerraCare Associates for Landscape Maintenance Services in the Packet Page 3 of 393

CITY OF FAIRFIELDFAIRFIELD CITY COUNCILREGULAR MEETINGTUESDAY, DECEMBER 19, 2023; 6:00 PMHARRY T. PRICE MEMORIAL COUNCIL CHAMBER, 1000WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, andwebstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoomat https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or viaphone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Doug CarrCouncilmember Doriss PanduroCouncilmemberScott TonnesenCouncilmember Rick VaccaroCouncilmember K. Patrice Williams Vice Mayor Pam BertaniMayor Catherine "Cat" MoyINVOCATION Pastor Jeff Hood, First Baptist ChurchPLEDGE OF ALLEGIANCECOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS1.Cordelia Fire District Presentation Presented by Fire Chief John SturdeeContact:John Sturdee, (707) 4367228aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.CONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.2.Approval of Meeting Minutes from November 2023Recommended ActionApprove the meeting minutes.Funding SourceN/AContact:Esther Beavers, (707) 4287402a3.Resolution 2023293 of the City Council of the City of Fairfield to Approve a RevisedDisadvantaged Business Enterprise ProgramRecommended ActionAdopt resolution.Funding SourceN/AContact:Shaun Vigil, (707) 4343807a4.Resolution 2023294 of the City Council of the City of Fairfield Approving a Funding AgreementBetween the City of Fairfield and the Solano Transportation Authority for the Purchase of SolarPowered Electric Vehicle Chargers, Suspending Competitive Bidding, Authorizing a Contractwith BEAM for the Purchase of Two EV ARC 2020 Chargers, and Authorizing an Update to theFiscal Year 20232024 BudgetRecommended ActionAdopt resolution.Funding Source$250,000; Solano Transportation Authority Funding AgreementContact:Marisa Cumpian, (707) 4287494a5.Resolution 2023295 of the City Council of the City of Fairfield Ordering the Summary Vacationof a Portion of Cement Hill Road Between Portland Drive and Passion Lane and AuthorizingReservation of a Public Service EasementRecommended ActionAdopt resolution.Funding SourceN/AContact:Trisha Curran, (707) 4287471a6.Resolution 2023296 of the City Council of the City of Fairfield Accepting the SubdivisionImprovements for the Canon Station Area 4 Neighborhood 5 Subdivision as CompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:Roger Dunham, (707) 4287478a7.Receive and File Agenda Report of Findings Regarding Audit of June 7, 2023, Landscapingand Lighting Maintenance Districts Assessment Ballot TabulationRecommended ActionReceive and file report.Funding SourceN/AContact:Chris Lewis, (707) 4287089a8.Resolution 2023297 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Professional Services Agreement Between the City of Fairfield and Griffin Structures,Inc. for Professional Services for Fire Stations 36 and 39Recommended ActionAdopt resolution.Funding Source$104,000; Public Buildings Capital Projects FundContact:Ryan Panganiban, (707) 4287017a9.Resolution 2023298 of the City Council of the City of Fairfield Authorizing the Filing of a Claimwith the Metropolitan Transportation Commission for Allocation of Transportation DevelopmentAct and State Transit Assistance Fund for Fiscal Year 20232024Recommended ActionAdopt resolution.Funding SourceN/AContact:Lindsay Parker, (707) 4283806 a

10.Resolution 2023299 of the City Council of the City of Fairfield Approving a Contractor Services Agreement with TerraCare Associates for Landscape Maintenance Services in the Landscaping and Lighting Maintenance District No. 20231 (Gateway) Recommended Action
Adopt resolution.

Funding Source
$362,250; LLMD No. 20231 (Gateway) Fund
Contact:Chris Lewis, (707) 4287089
a

11.Resolution 2023300 of the City Council of the City of Fairfield Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Midway Meadows Subdivision
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Alvin Lei, (707) 4287476
a

12.Resolution 2023301 of the City Council of the City of Fairfield Approving Purchase of Existing Restaurant and Kitchen Equipment and Supplies at Both Golf Courses from Sports Restaurant, Inc.

Recommended Action
Adopt resolution.

Funding Source
$200,000; Golf Fund
Contact:Kristina Kaunzinger, (707) 4287470
a
PUBLIC HEARINGS

13.Discussion and Direction Regarding the General Plan Update Draft Preferred Land Use Plan and Guiding Policies
Recommended Action
Receive report, open discussion, and provide direction to staff.

Funding Source
N/A
Contact:Jessie Hernandez, (707) 4287450
a
ADJOURN TO TUESDAY, JANUARY 16, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Packet Page 4 of 393

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Agenda Item No: 2.

AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Approval of Meeting Minutes from November 2023
RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Closed Session Minutes, Successor Agency Minutes, and City Council Minutes for November 2023 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to modify the minutes which will result in bringing this item back at a future date.

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 4287402
[email protected]
COORDINATED WITH
City Attorney's Office
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Agenda Item No: 2.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Approval of Meeting Minutes from November 2023RECOMMENDED ACTIONApprove the meeting minutes.STATEMENT OF ISSUEMinutes need approval by the City Council.DISCUSSIONThe City Council Closed Session Minutes, Successor Agency Minutes, and City Council Minutes forNovember 2023 have been approved by the city attorney and need council approval.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may choose to modify the minutes which will result in bringing this item back at a futuredate.STAFF CONTACTEsther Beavers, Deputy City Clerk(707) 428[email protected] COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Closed Session Minutes 11072023
Successor Agency Minutes 11072023
City Council Minutes 11072023
Closed Session Minutes 11212023
City Council Minutes 11212023
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 12/8/2023 3:26 PM
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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

CLOSED SESSION
TUESDAY, NOVEMBER 7, 2023; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Cat Moy called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Scott Tonnesen, Rick Vaccaro, K. Patrice Gassaway. Councilmember Doriss Panduro and Vice Mayor Pam Bertani were absent.

No members of the public were present. No one asked to speak at public comment either in person or via Zoom.

The City Council went into closed session on Item #1 - Conference with Legal Counsel on Existing Litigation - Corey Reitmeier v. City of Fairfield, Keenan Sievers and Does 1-50 with Assistant City Manager Savita Chaudhary, City Manager David Gassaway (Zoom), City Attorney David Lim, Rich Osman, Chris Carmona, Erika Milton, Lt. Jausiah Jacobsen, and Police Chief Dan Marshall. At the conclusion of Item #1 Rich Osman, Chris Carmona, Erika Milton, Lt. Jausiah Jacobsen, and Police Chief Dan Marshall left the meeting room.

The City Council went into closed session on Item #2 - Conference with Real Property Negotiators re:
3365 N. Texas Street (APN: 0167-110-280 & 270) with Assistant City Manager Savita Chaudhary, City Manager David Gassaway (Zoom), City Attorney David Lim, Jennifer Rice, Dwayne Dalman, and Dave Zellers.

The City Council went into closed session on Item #3 - Conference with Real Property Negotiators re:
3365 N. Texas Street (APN: 0167-110-280 & 270) with Assistant City Manager Savita Chaudhary, City Manager David Gassaway (Zoom), City Attorney David Lim, Jennifer Rice, Dwayne Dalman, and Dave Zellers. At the conclusion of Item #3 Jennifer Rice, Dwayne Dalman, and Dave Zellers left the meeting room.

The City Council went into closed session on Item #4 - Conference with Legal Counsel on Existing Litigation - David Thacker v. City of Fairfield, County of Solano and Does 1-10 with Assistant City Manager Savita Chaudhary, City Manager David Gassaway (Zoom), City Attorney David Lim

The City came out of the closed session and went back into the open session.

Mayor Moy adjourned the meeting at 5:55 p.m.

______________________________
City Attorney
________________________________
Mayor
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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

REGULAR CONCURRENT MEETING
TUESDAY, NOVEMBER 7, 2023; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

MINUTES

CALL TO ORDER

Chair Catherine “Cat” Moy called the meeting to order at 7:05 p.m.

ROLL CALL

On roll call were Members Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, and K.

Patrice Williams, Vice Chair Pam Bertani, and Chair Moy.

Convened meeting of the Successor Agency to the Redevelopment Agency at 7:05 p.m.

NEW BUSINESS

1. Director of Finance John Furtado recommended to Council that it approve Resolution SA2023-02 of the Successor Agency to the Fairfield Redevelopment Agency Approving Preliminary and Final Official Statements and a Continuing Disclosure Certificate Relating to the Issuance and Sale of Tax Allocation Refunding Bonds to Refinance Outstanding Bonds of the Former Fairfield Redevelopment Agency and Successor Agency.

Member Carr made a motion to approve Resolution SA2023-02. Member Vaccaro seconded the motion. The motion carried unanimously (5-0).

Reconvened meeting of the City Council at 7:11 p.m.

_____________________________
Secretary

______________________________
Chair

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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

CONCURRENT MEETING

CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY
TUESDAY, NOVEMBER 7, 2023; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 6:01 p.m.

ROLL CALL

On roll call were Councilmembers Doug Carr, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams, and Mayor Moy. Vice Mayor Pam Bertani and Councilmember Doriss Panduro were absent.

INVOCATION

Worship Chaplain Steven Richardson of Travis Air Force Base gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Vaccaro led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Williams congratulated Dan Marshall on his one-year anniversary as Police Chief and thanked him for his excellent leadership. She reported she attended a conference on homelessness in Oakland on November 1 (Equitable Investments for a Thriving Bay Area) hosted by the Federal Reserve Bank of San Francisco in partnership with Urban Habitat and United Way Bay Area. She shared that Solano County is the most under-resourced county in the Bay Area for homelessness (visit https://uwba.org/blog/new-study-reveals-giving-disparities/) .

Councilmember Tonnesen reported that 45 downtown businesses participated in the Halloween Stroll, and 400-500 kids attended. He thanked Economic Development Project Manager Keisha Mamaril, Downtown Coordinator Debi Tavey, and his wife Pam Tonnesen, for helping pass out candy.

Councilmember Vaccaro congratulated John Sturdee for being selected as the permanent Fire Chief.

He reported he attended the pallet shelter’s opening at Samoan Christian Fellowship Church and thanked Pastor Alex Ledoux and staff for their important work in the community. Lastly, he asked if the meeting could be adjourned in George Weston’s name, who passed away on September 29, 2023.

George opened the Anheuser Busch Budweiser plant in Fairfield in 1976 as plant manager. He was also very instrumental in persuading Intercommunity Hospital (now NorthBay) to open in Fairfield.

Councilmember Carr congratulated Fire Chief Sturdee and invited the community to attend the Veterans Day Parade on Saturday, November 11, in Fairfield.

Mayor Moy invited the community to attend the Harry T. Price Council Chamber Dedication before the Packet Page 11 of 393Attachment 3 Page 1 of 4

next City Council meeting on November 21 at 5:30 p.m. in front of the Chamber. She stated that the late Mayor Price served as mayor for 17 years, served on the City Council and the Planning Commission, and was an English teacher at Vanden High School for 35 years .

CITY MANAGER REPORT

Assistant City Manager Savita Chaudhury had nothing to report.

CITY ATTORNEY REPORT

City Attorney David Lim had nothing to report.

CITY CLERK REPORT

City Clerk Karen Rees reported that the Golf Advisory Board, Mosquito Abatement District Board, and the Youth Commission have open seats. She shared that volunteers are needed for the Veterans Day Parade and that the Sister City program requires volunteers as Nirasaki students are visiting Fairfield from December 1-14, 2023 (the first time since the pandemic).

PRESENTATIONS

1. Proclamation declaring Travis Air Force Base 80th Anniversary presented by Field Representative Ron Turner of Senator Bill Dodd's Office to TAFB Chaplain Richardson.

2. Proclamation and Poem declaring Native American Heritage Month Presented by Poet Laureate Suzanne Bruce and Mayor Catherine "Cat" Moy to Alejandro Cabrera – Government Affairs Manager of Yocha Dehe Wintun Nation (who was unable to attend in person but sent a statement of thanks).

3. Proclamation declaring America Recycles Day presented by Councilmember Carr to Public Works Management Analyst Corey Beavers, along with Sandra Gonzalez and Gina Vasquez from Republic Services.

4. Transportation Manager Diane Feinstein and Transportation Management Analyst Lindsay Parker gave a FAST Connect Microtransit Program presentation. They screened a video that the MOD team created and thanked Bill Way, Whitney Skillman, and Jake Slonecker.

PUBLIC COMMENTS

The following individuals spoke about the annual Toy Run the motorcycle riders participate in each year:

Jim Jacobs, Rodger McGillivary, Eugene Ahu, John MacKenzie, Alfred Ledoux, and Brother Raymond Courtemanche.

William Penn spoke about Fairfield 101 Civic Academy and the water treatment plants.

Matt Lidou spoke (online) about Markeley Lane.

CONVENED MEETING OF THE SUCCESSOR AGENCY TO THE FAIRFIELD REDEVELOPMENT AGENCY SUCCESSOR AGENCY AT 7:05 PM.

NEW BUSINESS

5. Director of Finance John Furtado recommended to Council that it approve Resolution SA2023-02 of the Successor Agency to the Fairfield Redevelopment Agency Approving Preliminary and Final Official Statements and a Continuing Disclosure Certificate Relating to the Issuance and Sale of Tax Packet Page 12 of 393Attachment 3 Page 2 of 4

Allocation Refunding Bonds to Refinance Outstanding Bonds of the Former Fairfield Redevelopment Agency and Successor Agency.

RECONVENED MEETING OF THE CITY COUNCIL AT 7:11 P.M.

There were no requests to speak.

Councilmember Carr made a motion to approve Resolution SA2023-02. Councilmember Vaccaro seconded the motion. The motion carried unanimously (5-0).

CONSENT CALENDAR

6. Approval of Meeting Minutes from September 2023

7. Resolution 2023-262 of the City Council of the City of Fairfield Approving the First Amendment to the Ground Lease Between the City of Fairfield and Compu-Tech Lumber Products, Inc. for the Right-of-Way Land Located Near Walters Road, Fairfield

8. Resolution 2023-263 of the City Council of the City of Fairfield Approving Conveyance of an Easement to Pacific Gas and Electric Company Within a City-owned Parcel Located off of Lopes Road, More Commonly Known as Assessor’s Parcel Number 0180130100 and Authorizing the City Manager to Execute an Easement Deed

9. Second Reading and Adoption of Ordinance 2023-12 of the City Council of the City of Fairfield Authorizing the Levy of a Special Tax in Within the City of Fairfield Community Facilities District No. 2023-2 (Train Station Specific Plan II)

10. Resolution 2023264 of the City Council of the City of Fairfield Approving FAST’s Participation in the Clipper BayPass Pilot Program Participation Agreement and Authorizing the City Manager to Execute the Clipper BayPass Pilot Program Participation Agreement

11. Resolution 2023-265 of the City Council of the City of Fairfield Approving a Funding Agreement Between the City of Fairfield and the Solano Transportation Authority for Transition of SolanoExpress Commuter Services

12. Resolution 2023-266 of the City Council of the City of Fairfield Ordering the Summary Vacation of the Public Service Easements Formerly Adjacent to and Within a Guittard Way Cul-de-Sac

13. Resolution 2023-267 of the City Council of the City of Fairfield Approving the Purchase for the Security Operations Center (SOC) and Security Event Information Management (SEIM) Services and Managed Risk Services Annual Renewal from Reseller SHI International (SHI)

14. Resolution 2023-268 of the City Council of the City of Fairfield Approving a Professional Services Agreement with Park Consulting Group to Implement EnerGov Land Management System (LMS), Permitting and License Software

15. Resolution 2023-269 of the City Council of the City of Fairfield Authorizing the City Manager to Execute ProCare Services Agreement Between the City of Fairfield and Stryker

There were no requests to speak on the consent calendar.

Councilmember Vaccaro made a motion to approve the consent calendar. Councilmember Carr seconded the motion. The motion carried unanimously (5-0).

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ADJOURNED IN MEMORY OF GEORGE WESTON AT 7:12 P.M. TO TUESDAY, NOVEMBER 21, 2023, 6:00 P.M., COUNCIL CHAMBER.

__________________________
MAYOR

_______________________

CITY CLERK
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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

CLOSED SESSION
TUESDAY, NOVEMBER 21, 2023; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K.

Patrice Williams, Vice Mayor Pam Bertani, and Mayor Cat Moy.

No members of the public were present. No one asked to speak at public comment either in person or via Zoom.

The City Council went into closed session on Item #1 - Conference with Legal Counsel on Existing Litigation - David Nevins Compromise and Release Agreement (Claim Nos. FFL1900090, FFL2000046, and FFL2100142) with City Manager David Gassaway, City Attorney David Lim, Angela Broaddus, Farbod Pirouzmand, Shannon Ripple (Zoom), and Police Chief Dan Marshall.

The City came out of the closed session and went back into the open session.

Mayor Moy adjourned the meeting at 5:20 p.m.

______________________________
City Attorney
________________________________
Mayor

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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

REGULAR MEETING
TUESDAY, NOVEMBER 21, 2023; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 6:00 p.m.

ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K.

Patrice Williams, Vice Mayor Pam Bertani, and Mayor Cat Moy.

INVOCATION
Vice Mayor Bertani gave an invocation.

PLEDGE OF ALLEGIANCE
Councilmember Panduro led the Pledge of Allegiance.

COUNCIL REPORTS
Councilmember Carr reported that he attended the Veterans Day parade and he wished everyone a Happy Thanksgiving. He requested to adjourn this meeting on behalf of Dwayne Yarrow.

Vice Mayor Bertani reported that she attended the Veterans Day parade. The Fairfield Clergy Action Network Thanksgiving meal was a huge success. They served over 450 people, and Costco also donated food to this event.

Councilmember Panduro reported on the Homeless Management Information System to expand the network. There is an update for the Point in Time (PIT) count and the need for volunteers. Prepare MOU with CAP Solano to present the cost -sharing. There is going to be a street banner campaign highlighting local businesses on banners along North Texas. She also wished everyone a Happy Thanksgiving.

Councilmember Vaccaro wished everyone a Happy Thanksgiving. He reported on the Red Kettle event by the Salvation Army. He appreciated all the kind words that were spoken about the late Mayor Harry Price.

Councilmember Tonnesen reminded residents to attend the Shop Small Saturday event.

Councilmember Williams reported that she attended the Veterans Day parade, where officials get to ride on the fire truck. She wished everyone a Happy Thanksgiving, and am grateful to Harry Price, City staff, and all the citizens of Fairfield.

Mayor Moy reported on the success of the Fairfield Clergy Action Network’s Thanksgiving meal. She also read George Washington’s Thanksgiving proclamation.

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CITY MANAGER REPORT
City Manager David Gassaway reported that he attended the Association of Defense Communities Installation Innovation Conference with Sandy Person, Joe Dingman, Jordan Demerol, and the Fairfield-Suisun Sewer District. The focus of the conference was to discuss how communities are joined together to explore resiliency.

CITY ATTORNEY REPORT

1. City Attorney David Lim announced the settlement in the matter of Calvin and Jamie Rush v. City of Fairfield Officers Zachary Sandal and Dustin Joseph, case number 21-CV-01120. The City of Fairfield entered into a settlement in the amount of $210,000 in return for the dismissal of the case.

CITY CLERK REPORT

Deputy City Clerk Esther Beavers reported that the City is still accepting applications for the Golf Advisory Board, the Solano County Board of Trustees Mosquito Abatement District, and the Youth Commission. She also mentioned Shop Small Saturday on November 25, 2023.

PRESENTATIONS

2. Homeless Services Division Update/Unsheltered Homeless Point in Time Count presented by Samantha Burrows, Homeless Services Manager.

PUBLIC COMMENTS

Bijon Hughes spoke about an AirBnB issue in his neighborhood.

Matthew Bidou spoke about Markeley Lane.

Maria Figaroug rescinded her comment card.

Ana Petero spoke about Harry Price and the Adopt a Street program.

Jeff Trager spoke about events that are happening at the downtown theater.

CONSENT CALENDAR

3. Resolution 2023-270 of the City Council of the City of Fairfield Canceling January 2, August 6, and November 5, 2024, City Council Meetings

4. Resolution 2023-271 of the City Council of the City of Fairfield Approving an Amendment to the Memorandum of Understanding Between the Community Action Partnership of Solano Joint Powers Authority (CAP Solano JPA) and the City of Fairfield to Provide Dedicated Administrative Staff to CAP Solano JPA

5. Resolution 2023-272 of the City Council of the City of Fairfield Authorizing the City Manager to Open a Purchase Order with DXP Enterprises, Inc. for the North Bay Regional Water Treatment Plant High Lift and Backwash Pump Repair

6. Resolution 2023-273 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to Marina Landscape, Inc. for the Clean CA-SR12 Packet Page 17 of 393Attachment 5 Page 2 of 4

Beautification in the City of Fairfield Project

7. Resolution 2023-274 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Griffin Structures, Inc. for Professional Services for the Fairfield Police Department Addition

8. Resolution 2023-275 of the City Council of the City of Fairfield Establishing Prima Facie Speed Limits

9. Resolution 2023-276 of the City Council of the City of Fairfield Authorizing the Addition of One Limited-Term Police Sergeant Position

Councilmember Vaccaro made a motion to approve the consent calendar. Councilmember Tonnesen seconded the motion. The motion carried unanimously (7-0).

NEW BUSINESS

10. Minute Action Approving Mayor’s Appointments to the Measure P Oversight Committee, Rockville Hills Regional Park Citizen Advisory Committee, and Youth Commission Mayor Moy made a motion to approve the appointments. Councilmember Carr seconded the motion. The motion carried unanimously (7-0). Deputy City Clerk Esther Beavers performed the oaths.

11. Measure P Oversight Committee Vice Chair Steve Vancil presented the Measure P Oversight Committee Annual Report.

12. Director of Finance John Furtado recommended to the council to approve Resolution 2023-277 of the City Council of the City of Fairfield Approving the Fiscal Year 2022- 2023 Preliminary Results and Authorizing an Update to the Fiscal Year 2022-2023 Budget .

Councilmember Vaccaro made a motion to approve Resolution 2023-277. Vice Mayor Bertani seconded the motion. The motion carried unanimously (7-0).

PUBLIC HEARINGS

13. Public Hearing; and

Public Works Senior Management Analyst Chris Lewis recommended to the council to approve Resolution 2023-278 of the City Council of the City of Fairfield Annexing Territory (Fairfield Industrial Center Buildings 2 & 3) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 65, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and

Public Works Senior Management Analyst Chris Lewis recommended to the council to approve Resolution 2023-279 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 65 (Fairfield Industrial Center Packet Page 18 of 393Attachment 5 Page 3 of 4

Buildings 2 & 3)

Mayor Moy opened the Public Hearing, and there were no public comments on this item. She closed the Public Hearing to bring it back to the City Council for discussion.

Councilmember Tonnesen made a motion to approve Resolution 2023-278. Councilmember Carr seconded the motion. The motion carried unanimously (7-0).

Deputy Clerk Beavers opened the ballot, and it was a yes vote.

Vice Mayor Bertani made a motion to approve Resolution 2023-279. Councilmember Tonnesen seconded the motion. The motion carried unanimously (7-0).

14. Public Hearing; and

City Manager’s Office Assistant to the City Manager Anna Guiles recommended to the council to approve Resolution 2023-280 of the City Council of the City of Fairfield Approving Campaign Contribution Limits for the City of Fairfield Elected Offices and;

Waive First Reading and Introduction of Ordinance 2023-13 of the City Council of the City of Fairfield Establishing Campaign Contribution Limits for the City of Fairfield Elected Offices

Steve Oloy made a public comment on item 14.

Councilmember Carr made a motion to approve Resolution 2023-280. Mayor Moy seconded the motion. The motion carried (6-1). Councilmember Williams voted no.

Councilmember Carr made a motion to waive the first reading and introduction of Ordinance 2023-13. Mayor Moy seconded the motion. The motion carried (6-1). Councilmember Williams voted no.

ADJOURN IN THE HONOR OF DWAYNE YARROW TO TUESDAY, DECEMBER 5, 2023, 7:53 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

____________________________
Mayor
________________________
Deputy City Clerk

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Agenda Item No: 3.

AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023293 of the City Council of the City of Fairfield to Approve a Revised Disadvantaged Business Enterprise Program
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Recipients of U.S. Department of Transportation (USDOT) Federal Transit Administration (FTA) funding are required to have a Disadvantaged Enterprise Business (DBE) program in place with periodic updating of a DBE goal. FTA funding is used for capital projects and transit operations within the City.

To be compliant with federal DBE requirements, the City has revised and updated its DBE program for the period from October 1, 2023, through September 30, 2026, covering federal fiscal years (FY) 2024 2026. The City received an extension in August 2023 to approve its updated DBE Program/Goal by December 29, 2023, from FTA’s Office of Civil Rights.

DISCUSSION
The DBE Program is designed to remedy ongoing discrimination and the continuing effects of past discrimination in federallyassisted highway, transit, airport, and highway safety financial assistance transportation contracting markets nationwide. The primary remedial goal and objective of the DBE program is to level the playing field by providing small businesses owned and controlled by socially and economically disadvantaged individuals a fair opportunity to compete for federally funded transportation contracts.

The City has established a DBE program in accordance with regulations of the USDOT, 49 CFR Part

26. The revised program includes a revised DBE goal taking into account upcoming federally funded operations and capital projects the City will be implementing over the next threetofive years, which includes:

Operations Contract – FAST will use FTA funding to offset costs related to contracted fixed route, paratransit, and microtransit expenses; the current FAST contractor is MV Transportation.

Fueling – FAST anticipates utilizing FTA funds to purchase fuel for its fleet prior to full Packet Page 20 of 393

Agenda Item No: 3.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023293 of the City Council of the City of Fairfield to Approve a RevisedDisadvantaged Business Enterprise ProgramRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUERecipients of U.S. Department of Transportation (USDOT) Federal Transit Administration (FTA) fundingare required to have a Disadvantaged Enterprise Business (DBE) program in place with periodicupdating of a DBE goal. FTA funding is used for capital projects and transit operations within the City.To be compliant with federal DBE requirements, the City has revised and updated its DBE program forthe period from October 1, 2023, through September 30, 2026, covering federal fiscal years (FY) 20242026. The City received an extension in August 2023 to approve its updated DBE Program/Goal byDecember 29, 2023, from FTA’s Office of Civil Rights.DISCUSSIONThe DBE Program is designed to remedy ongoing discrimination and the continuing effects of pastdiscrimination in federallyassisted highway, transit, airport, and highway safety financial assistancetransportation contracting markets nationwide. The primary remedial goal and objective of the DBEprogram is to level the playing field by providing small businesses owned and controlled by socially andeconomically disadvantaged individuals a fair opportunity to compete for federally funded transportationcontracts.The City has established a DBE program in accordance with regulations of the USDOT, 49 CFR Part26. The revised program includes a revised DBE goal taking into account upcoming federally fundedoperations and capital projects the City will be implementing over the next threetofive years, whichincludes:

Operations Contract – FAST will use FTA funding to offset costs related to contracted fixed route, paratransit, and microtransit expenses; the current FAST contractor is MV Transportation.

Fueling – FAST anticipates utilizing FTA funds to purchase fuel for its fleet prior to full electrification.

Corporation Yard Charging Infrastructure – In order to charge and manage the new electric transit fleet, the City will require new charging infrastructure at its Corporation Maintenance Yard.

Five Battery Electric Vehicles – These vehicles will continue the state mandated transit fleet electrification.

Fairfield/Vacaville Hannigan Train Station Improvements – The needed improvements includes building a parking lot with electric vehicle chargers to assist riders transferring from or to the Capital Corridor system.

FINANCIAL IMPACT
Approving the revised plan does not have a cost impact on the City. However, to remain eligible for federal transportation funds for transit operations and capital improvement projects, the updated plan must be adopted to comply with the latest federal requirements.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the revised DBE program for October 1, 2023, through September 30, 2026. However, that is not recommended because the update is required for compliance with 49 CFR Part 26 for the City to remain eligible for federal transportation funds.

STAFF CONTACT
Shaun Vigil, Interim Transit Operations Manager
(707) 4343807
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Disadvantaged Enterprise Business Program for October 1, 2023 through September 30, 2026
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 12/5/2023 11:25 AM
Beavers, Esther Approved 12/5/2023 5:50 PM
Beavers, Esther Approved 12/5/2023 5:50 PM
Packet Page 21 of 393

CITY OF FAIRFIELD

RESOLUTION NO. 2023 -293

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD TO APPROVE A REVISED

DISADVANTAGED BUSINESS ENTERPRISE PROGRAM

WHEREAS, the City of Fairfield has established a Disadvantaged Business Enterprise (DBE) program in accordance with regulations of the U.S. Department of Transportation (USDOT), 49 CFR Part 26; and

WHEREAS, the City has received Federal funding from the USDOT and, as a condition of receiving funding, has signed an assurance that the City will comply with 49 CFR Part 26; and

WHEREAS, the City is required to develop a DBE goal every three years for its various upcoming projects using a statistically supportable met hodology based on available DBE firms in the City’s predetermined market area and have its governing body adopt the goal(s).

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City’s DBE program update is hereby adopted and ordered to be filed with the city clerk.

Section 2. The City adopts a DBE goal of 4.73% for federally-funded USDOT projects covering the period October 1, 2023, through September 30, 2026.

Section 3. The city manager is hereby authorized to and directed to implement the DBE program as detailed in the adopted in the updated DBE program.

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RES. NO. 2023-293

Page 2 ends

PASSED AND ADOPTED this 19th day of December, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

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INTRODUCTION AND SUMMARY PAGE 0

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CONTENTS
Introduction and Summary .................................................................................................... 1 Recommendations ................................................................................................................ 2 DBE Program History ............................................................................................................. 3 Elements of an Established DBE Program ................................................................................ 5 Role of the DBE Liaison Officer ............................................................................................... 6 DBE Goal Planning and Establishment .................................................................................... 8 Market Assessment ........................................................................................................................................................ 9 Base Figure Determination ‐ Section 26.45(c) ............................................................................................................... 9 Establishing a City-Specific DBE Goal ....................................................................................... 11 Public Participation and Consultation .................................................................................. 13 Overview .............................................................................................................................. 13 Elements of a DBE Public Participation Plan ............................................................................. 14 Appendix A – Policy Statement ............................................................................................. 16 Sample Statement ....................................................................................................................................................... 16 Appendix B – FTA Contract Provisions ................................................................................... 18 Appendix C – Sample Federal Provisions for Procurements ..................................................... 20 FR 1. Access to Records ........................................................................................................... 20 FR 2. Federal Funding, Incorporation of FTA Terms and Federal Changes ...................................... 21 FR 3. Federal Energy Conservation Requirements ...................................................................... 21 FR 4. Civil Rights Requirements ............................................................................................... 21 FR 5. No Government Obligation to Third Parties ....................................................................... 23 FR 6. Program Fraud and False or Fraudulent Statements or Related Acts .................................... 23 FR 7. Suspension and Debarment ............................................................................................. 24 FR 8. Disadvantaged Business Enterprise (DBE) ......................................................................... 24 FR 9. Clean Water Requirements .............................................................................................. 25 FR 10. Clean Air Requirements ................................................................................................. 25 Packet Page 25 of 393Attachment 2 Page 2 of 52

FR 11. Compliance with Federal Lobbying Policy ....................................................................... 25 FR 12. Buy America ................................................................................................................. 25 FR 13. Testing of New Bus Models............................................................................................. 26 FR 14. Pre-Award and Post-Delivery Audits ............................................................................... 27 FR 15. Cargo Preference .......................................................................................................... 28 FR 17. Contract Work Hours and Safety Standards Act ................................................................ 29 Appendix C – Solano County DBEs ......................................................................................... 30 Appendix D – List of Capable Contractors in Solano County .................................................... 31 Appendix E – DBE Frequently Asked Questions ....................................................................... 32 Appendix F – Sample “Doing Business With” Information ....................................................... 40

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INTRODUCTION AND SUMMARY PAGE 1

INTRODUCTION AND SUMMARY
The City of Fairfield's Public Works Department's Transportation Division operates a transit system called FAST, which follows the Code of Federal of Regulations Title 49 CFR Part §26.45, which states that recipients who anticipate awarding more than $250,000 in federally assisted contracts must set an overall goal for Disadvantaged Business Enterprise (DBE) participation. FAST will be completing three federally funded capital projects in the next 3-5 years, including:
• Fueling – FAST anticipates utilizing FTA funds to purchase fuel for its fleet before full electrification.
• Corp Yard Charging Infrastructure – The city will require new charging infrastructure at its Corp Maintenance Yard to charge and manage a new electric fleet. • Purchase of Five Battery Electric Vehicles – These vehicles will continue the state-mandated fleet electrification.
• Fairfield/Vacaville Hannigan Train Station Improvements – The needed improvements including will assist riders transferring from or to the Capital Corridor system.

As a small operator, FAST will also use federal funds to offset operating contractor expenses. Small operators receiving Federal Transit Administration (FTA) funds must comply with Disadvantaged Business Enterprise (DBE) program guidelines if they spend $250,000 or more of FTA grant money on planning, capital, and operating activities. If such funds are used for in-house expenses like labor costs or purchasing new transit vehicles, participation in the DBE program may not be required.

However, if a small operator uses more than $250,000 of FTA money for activities other than labor costs and purchasing new transit vehicles — for example, contracting an outside party for a service — they must then participate in the DBE program.

FAST has established its DBE project goal based on its anticipated amount of DBE participation in the projects on contracting opportunities funded in whole or in part by FTA.

FAST’s assessment of the scope of work on the projects includes a review of Census Bureau data, the California Unified Certification Program (CUCP) DBE database, and geographical markets relevant to FAST’s contracting activities within Solano County and specifically in the City of Fairfield.

FAST proposes an overall DBE goal of 4.73% based on the projected availability of ready, willing, and able DBEs. Further details of how this goal was arrived is included on page 12.

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RECOMMENDATIONS PAGE 2

RECOMMENDATIONS
The following 5 steps should be taken for the City of Fairfield to implement and manage its DBE program:

1. Post the policy statement included in Appendix A on the FAST website.

2. Establish a DBE liaison on staff. Note: the DBE liaison’s role is not full-time, and the tasks of this position can be completed by a person holding another position.

3. Set and approve the DBE program goal for FY 2024-2026 (effective October 1, 2023-September 30, 2026). Based on the analysis contained herein the goal should be set at 4.73% for all projects which have $250,000 or more in federal funding included. The goals must be approved by the City Council.

4. Include contract provisions in all federal funded projects. The contract provisions are included in Appendix B of this document. Appendix C includes sample provisions that the City may use.

5. Include a “doing business with” section on the FAST website that includes the FAQs listed in Appendix E and the guiding principles included in the public participation section of this document.

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DBE PROGRAM HISTORY PAGE 3

DBE PROGRAM HISTORY
The history of the Federal Transit Administration's (FTA) Disadvantaged Business Enterprise (DBE) program is closely linked to the broader history of civil rights legislation and the promotion of equal opportunity in the United States. Here is a brief overview of the key milestones in the history of the FTA's DBE program:
• Civil Rights Act of 1964: The Civil Rights Act prohibited discrimination based on race, color, religion, sex, or national origin in various areas, including employment and the use of federal funds. This laid the groundwork for future efforts to promote equal opportunity in federally funded programs, including public transportation projects. • Minority Business Enterprise (MBE) Program: In the 1970s, the U.S. Department of Transportation (DOT) established the MBE program to promote the participation of minority- owned businesses in transportation projects. This program later evolved into the DBE program to include women-owned businesses and other socially and economically disadvantaged individuals.
• Surface Transportation Assistance Act of 1982 (STAA): The STAA introduced the DBE program and required states to set aside at least 10% of federal highway and transit funds for DBE firms.

This marked the beginning of a formal DBE program within the FTA and other DOT agencies. • 49 CFR Part 23 and Part 26: In the 1990s, the DOT introduced regulations governing the DBE program, with 49 CFR Part 23 focusing on airports and 49 CFR Part 26 covering highway, transit, and transportation projects. These regulations provided the framework for DBE goal-setting, certification, and compliance.
• Disadvantaged Business Enterprise Program Improvement Act of 1998: This legislation clarified and amended the DBE program, addressing issues related to good faith efforts, counting of DBE participation, and certification appeals. • The Civil Rights Restoration Act of 1987: This act clarified that recipients of federal funds must ensure compliance with civil rights laws, including DBE regulations, in all of their programs and activities, not just those that receive federal funding. • Updates and revisions: Over the years, the FTA and DOT have made numerous updates and revisions to the DBE program, including changes to the certification process, goal-setting methodology, and reporting requirements. These updates have sought to strengthen the program, address legal challenges, and improve overall effectiveness.

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DBE PROGRAM HISTORY PAGE 4

The FTA's DBE program has evolved over the years in response to changing legal, political, and social contexts. The program continues to play an essential role in promoting equal opportunity and increasing the participation of disadvantaged businesses in federally funded transportation projects.

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ELEMENTS OF AN ESTABLISHED DBE PROGRAM PAGE 5

ELEMENTS OF AN ESTABLISHED DBE PROGRAM
A Disadvantaged Business Enterprise (DBE) program is designed to provide equal opportunities for socially and economically disadvantaged businesses, including minority and women-owned businesses, to participate in public transportation projects. While specific requirements may vary depending on the jurisdiction or funding source, there are some common elements found in most DBE programs:
• Policy statement: A written commitment from the transit agency or recipient of federal funds stating their intention to promote the participation of DBEs in their projects and ensure nondiscrimination.
• DBE Liaison Officer: An individual appointed to oversee and administer the DBE program, ensuring compliance and coordinating efforts to promote DBE participation. • Certification: A process to identify, verify, and certify eligible DBE firms, typically managed by a certifying agency like the state department of transportation or a unified certification program (UCP). For the City, certification is managed through the California Universal Certification Program (CAUCP), administered locally by the Metropolitan Transportation Commission (MTC). • Goals: Establishing overall and project-specific goals for DBE participation, based on local market conditions, the availability of DBEs, and the capacity of those firms. • Good faith efforts: Demonstrating that a contractor has made all necessary and reasonable efforts to achieve DBE participation, even if the goals are not met. This may include outreach, solicitation, and assistance to DBE firms.
• Contract provisions: Including clauses in contracts to ensure prime contractors are aware of DBE requirements and take necessary steps to include DBEs in their subcontracting opportunities.
• Monitoring and enforcement: Ensuring compliance with DBE requirements through regular reporting, audits, and on-site reviews of contractors and DBEs. Penalties may be imposed for non-compliance, such as withholding.

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ROLE OF THE DBE LIAISON OFFICER PAGE 6

ROLE OF THE DBE LIAISON OFFICER
A Disadvantaged Business Enterprise (DBE) Liaison Officer is a designated individual responsible for administering, overseeing, and coordinating the implementation of an organization's DBE program. The DBE Liaison Officer ensures compliance with federal, state, and local regulations related to DBE participation in transportation projects and other relevant contracts. Fairfield's designated DBE Liaison is Assistant City Engineer Jason Riley.

Key functions of a DBE Liaison Officer include:
• Program administration: Develop and implement policies, procedures, and guidelines to ensure the effective operation of the DBE program, in compliance with all applicable regulations.
• Goal setting: Assist in establishing overall and project-specific DBE participation goals, based on local market conditions, the availability of DBEs, and the capacity of those firms. • Certification: Coordinate with the state's Unified Certification Program (UCP) or other relevant agencies to identify, verify, and certify eligible DBE firms. • Compliance monitoring: Monitor and enforce compliance with DBE requirements in contracts, including prime contractors' good faith efforts, subcontractor selection and reporting, prompt payment, and retainage provisions.
• Reporting: Prepare and submit regular reports on DBE participation to the appropriate regulatory or funding agencies (e.g., the Federal Transit Administration), as well as internal stakeholders.
• Training and capacity building: Develop and implement training programs for staff involved in the procurement process to ensure they understand the DBE program requirements and their roles in its implementation.
• Outreach and technical assistance: Plan and organize outreach events, workshops, and other initiatives to inform DBEs of available opportunities, build their capacity, and encourage their participation in the organization's projects. • Stakeholder engagement: Facilitate communication and collaboration with various stakeholders, including DBEs, community organizations, prime contractors, and government agencies, to ensure a successful and inclusive DBE program. • Record keeping: Maintain comprehensive records related to the organization's DBE program, including goal-setting methodology, certification documentation, contract awards, and good faith efforts.

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ROLE OF THE DBE LIAISON OFFICER PAGE 7
• Program evaluation: The Disadvantaged Business Enterprise (DBE) program, as outlined in 49 CFR Part 26, mandates that recipients of DOT funding set overall DBE goals triennially.

These goals are based on local market conditions and represent a percentage of the total federal transportation dollars anticipated to be spent on contracts during the three years.

Recipients are expected to strive to meet these goals annually within the triennial period.

The regulation emphasizes that goals must not rely on a fixed percentage or past participation rates but should instead reflect current local market conditions and the availability of DBEs. Additionally, adjustments to these goals may be made if necessary, and recipients must analyze and improve their efforts if they fall short of meeting these goals.

By performing these functions, the DBE Liaison Officer helps create a level playing field for socially and economically disadvantaged businesses, promoting their participation in federally funded transportation projects and fostering a diverse and inclusive contracting environment.

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DBE GOAL PLANNING AND ESTABLISHMENT PAGE 8

DBE GOAL PLANNING AND ESTABLISHMENT
Setting a Disadvantaged Business Enterprise (DBE) goal involves a series of steps that ensure the goal is reasonable, achievable, and aligned with the availability of DBEs in the local market. Here are the general steps to setting a DBE goal:
• Assess the local market: Conduct a thorough analysis of the local market to understand the availability of DBEs and their capacity to perform work on public transportation projects.

This may involve examining industry data, reviewing historical DBE participation, and considering the size and nature of upcoming projects.
• Determine the base figure: Calculate a base figure representing the relative availability of DBEs in the relevant market. This is typically done by dividing the number of ready, willing, and able DBEs by the total number of all firms in the market that can potentially work on the projects.
• Adjust the base figure: If necessary, adjust the base figure to account for any factors that may affect the true availability of DBEs, such as capacity, historical participation, or barriers to entry. This can involve using data from disparity studies, surveys, or other relevant sources.
• Set overall goal: Establish an overall DBE participation goal for a specific time period (usually three years), which represents the percentage of the total contract dollars that should be awarded to DBEs. This goal should be based on the adjusted base figure and any other relevant factors.
• Break down goals by project: Divide the overall goal into project-specific goals, taking into account the scope, size, and duration of each project. This may involve setting different goals for various types of contracts, such as construction, professional services, or procurement. • Public participation and consultation: Engage stakeholders, including DBEs, community organizations, and the general public, in the goal-setting process. This may involve public meetings, workshops, or online platforms for input and feedback. • Documentation and submission: Document the goal-setting process, including the methodology used, adjustments made, and stakeholder input received. Submit the DBE goal to the appropriate regulatory or funding agency (such as the Federal Transit Administration) for approval.
• Monitoring and reporting: Regularly monitor progress towards meeting DBE goals, and report on the outcomes to the relevant authorities. Adjust the goals as needed based on the results of monitoring and any changes in the local market or project scope.

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DBE GOAL PLANNING AND ESTABLISHMENT PAGE 9
• Good faith efforts: Ensure that contractors demonstrate good faith efforts to achieve DBE participation, even if they are unable to meet the specific goal. This may involve outreach, solicitation, and assistance to DBE firms.

MARKET ASSESSMENT
By following these steps, public transportation agencies can set realistic and achievable DBE goals that promote equal opportunity and encourage the participation of disadvantaged businesses in their projects.

FAST followed the two‐step goal‐setting methodology prescribed in the United States Department of Transportation (DOT) regulation Title 49 CFR Part § 26.45 (c) (d) to determine the recommended project goal. The two steps for setting the goal are:

1. Establish a base figure for the relative availability of DBEs; and

2. Determine the base figure adjustment, if necessary.

BASE FIGURE DETERMINATION ‐ SECTION 26.45(C)
Step one of the goal‐setting process is to determine the base figure for the relative availability of DBEs based on evidence of ready, willing, and able DBEs in relationship to all comparable businesses known to be available to compete for the FTA‐assisted project that FAST will begin awarding in 2023 for various packages representing, principally, professional services, design, and construction contracts.

IDENTIFY SCOPES OF WORK FOR FAST FEDERALLY FUNDED PROJECTS To complete the planned projects, services procured include professional services, design, and construction opportunities. It should be noted that as a small operators, FAST does utilize a portion of federal funds for operating expenses. The following list of support work references only capital projects that are planned.

The support work includes:

Design
Support
Parking
Electrical Vehicle (EV)
charging stations
Utilities‐related work
Duct banks, paving, gates,
signage
Cast‐in‐place concrete
Structural steel, ceilings
Masonry
Glazing, panels
Switchboards
Uninterruptible Power
Supply (UPS)
Equipment, transformers,
electrical
Grounding, traffic signals
Street lighting
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DBE GOAL PLANNING AND ESTABLISHMENT PAGE 10
Electronics safety
Security and
communications
Thermal moisture
protection, fire protection
Heating, ventilation, and
air conditioning (HVAC)
Plumbing
Building management
systems, elevators and
escalators
Material handling
Conveying equipment
Painting and coating,
equipment and furnishings
Flooring, waterproofing
Shoring and clearing
Grubbing, excavation
Demolition
Earthwork
Backfill, drilling, and
coring
Trenching, fencing, gates
Railings
Miscellaneous metals,
woods, and plastics, doors,
windows and hardware,
emergency generators
Transportation equipment
Landscaping, and tree
biotreatment platers and
basins.

Summary of Contracts to be Expended by the North American Industry Classification System (NAICS) Codes groups.
236220
237110
237130
237310
237990
238110
238120
238130
238140
238150
238210
238220
238290
238320
238330
238390
238910
238990
321918
332321
335312
423860
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DBE GOAL PLANNING AND ESTABLISHMENT PAGE 11

ESTABLISHING A CITY-SPECIFIC DBE GOAL
To find Disadvantaged Business Enterprises (DBEs) in Solano County, California, the City has followed these steps:
• Research California Unified Certification Program (CUCP) DBE Directory: The California Department of Transportation (Caltrans) is part of the California Unified Certification Program (CUCP), which maintains a directory of certified DBEs in the state. Visit the Caltrans Civil Rights DBE Search page at https://caltrans.dbesystem.com .
• Search for DBEs: On the DBE Search page, the search was filtered by entering relevant keywords or business names, selecting the "Work Codes" that apply to the services being procured, and choosing "Solano" in the "County" dropdown menu. This will display a list of certified DBE firms in Solano County that match the criteria requested.
• Obtain contact information and services provided: Once the DBEs in Solano County have been identified, the relevant contact information has been input into the database in Appendix D. This information can be used to reach out to the firms for potential collaboration or subcontracting opportunities.
• In addition to the CUCP DBE Directory, the City has also explored local business directories and chambers of commerce, and will host networking events and conferences to identify and connect with DBE firms in Solano County.

The directory was queried for all certified firms able to do business within 50 miles of Solano County.

Based on this search result 25 firms were found, of these 25, 20 are able to complete various functions on the projects the City envisions completing in the next 3-5 years. The list of potential DBE firms is included in Appendix C.

In our assessment of the local market there were approximately 428 firms within 10 miles that are able to complete tasks associated with the projects the City envisions. The list of firms is included as Appendix D.

Utilizing this data, and applying the FTA’s goal setting criteria, the following statistics were utilized to establish the DBE goal:

Determine the base figure – 20 DBE firms were identified within 50 miles of Solano County that are capable of completing the capital projects described in this plan.

Understand the total market of available businesses – In all, 428 firms within Solano County were identified.

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DBE GOAL PLANNING AND ESTABLISHMENT PAGE 12
Given the small size of potential DBE bidders, no consideration was given to race-conscious goal setting. As this is not required, this plan proposes setting only a race-neutral goal.

Total Firms in Market 428
Total Qualified DBEs in Market 20
Proposed DBE Goal 20/428 = 4.73%

Using best practices, this provides for a goal of 4.73% for the City’s projects.

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PUBLIC PARTICIPATION AND CONSULTATION PAGE 13

PUBLIC PARTICIPATION AND CONSULTATION

OVERVIEW
A Disadvantaged Business Enterprise (DBE) public participation plan is important because it helps create transparency, inclusivity, and accountability in the DBE program. By involving various stakeholders, such as DBEs, prime contractors, community organizations, and the general public, a public participation plan can help ensure the program's success and address the needs of the local community. Key reasons why a DBE public participation plan is important include:

1. Transparency: Public participation promotes transparency by providing stakeholders with information about the DBE program's goals, processes, and outcomes. This can help build trust and credibility, as well as ensure that the program is aligned with its objectives and regulatory requirements.

2. Inclusivity: A public participation plan fosters inclusivity by engaging diverse stakeholders, particularly those who may be directly affected by the DBE program, such as DBEs, prime contractors, and community organizations. This can help create a more inclusive contracting environment and address the needs of disadvantaged businesses.

3. Accountability: Public participation helps hold agencies and contractors accountable for meeting their DBE goals and complying with program requirements. Stakeholder input can identify potential issues, challenges, or areas for improvement, allowing agencies to make necessary adjustments and enhance program effectiveness.

4. Community involvement: By involving the community in the development, implementation, and assessment of the DBE program, public participation helps ensure that the program is responsive to local needs and priorities. This can lead to more successful projects and outcomes that benefit the entire community.

5. Capacity building: Public participation can help build the capacity of DBEs and other stakeholders by providing information, resources, and support. This can include technical assistance, training, and networking opportunities, which can help DBEs grow and compete more effectively in the marketplace.

6. Continuous improvement: Engaging stakeholders in the DBE program allows for continuous feedback and improvement. Public input can help identify best practices, innovative approaches, and new ideas that can enhance the program's overall effectiveness and responsiveness.

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PUBLIC PARTICIPATION AND CONSULTATION PAGE 14
A DBE public participation plan is important because it promotes transparency, inclusivity, accountability, and continuous improvement in the DBE program. By engaging stakeholders and involving the community, public participation helps ensure that the program is responsive to local needs and priorities, which can lead to more successful projects and outcomes for disadvantaged businesses and the entire community.

ELEMENTS OF A DBE PUBLIC PARTICIPATION PLAN
The City of Fairfield’s DBE public participation plan should outline the strategies and activities that an organization will undertake to engage stakeholders and involve the community in the development, implementation, and assessment of its DBE program. The elements of the plan may vary depending on the organization and its specific goals, but generally include the following components:

1. Objectives: Clearly define the objectives of the public participation plan, such as increasing transparency, promoting inclusivity, ensuring accountability, and fostering community involvement in the DBE program.

2. Stakeholder identification: Identify the key stakeholders who should be engaged in the DBE public participation process, such as DBEs, prime contractors, subcontractors, community organizations, government agencies, and the general public.

3. Communication and outreach strategies: Develop strategies for communicating with stakeholders and informing them about the DBE program, its goals, and opportunities for participation. This may include public meetings, workshops, webinars, social media, email updates, newsletters, and other channels.

4. Public input opportunities: Provide opportunities for stakeholders to provide input and feedback on the DBE program, such as public comment periods, surveys, focus groups, or advisory committees.

5. Capacity building and technical assistance: Outline plans for providing technical assistance, training, and resources to DBEs and other stakeholders to help them participate effectively in the DBE program and procurement process.

6. Partnerships and collaboration: Establish partnerships with relevant organizations, such as community groups, business associations, and government agencies, to expand the reach and impact of the public participation plan.

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PUBLIC PARTICIPATION AND CONSULTATION PAGE 15

7. Evaluation and monitoring: Develop a process for evaluating the effectiveness of the public participation plan and monitoring its implementation, including feedback mechanisms and performance metrics.

8. Timeline and milestones: Establish a timeline for the public participation plan, including key milestones and target dates for the completion of specific activities and objectives.

9. Budget and resources: Identify the resources needed to implement the public participation plan, such as staff time, financial resources, and materials, and develop a budget to support these activities.

10. Documentation and reporting: Ensure that all public participation activities, input, and outcomes are documented and reported to relevant stakeholders, including the organization's management, funding agencies, and the public.

By incorporating these elements into a DBE public participation plan, organizations can create a comprehensive and effective framework for engaging stakeholders, fostering community involvement, and promoting transparency, inclusivity, and accountability in their DBE program.

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APPENDIX A – POLICY STATEMENT PAGE 16
APPENDIX A – POLICY STATEMENT
A Disadvantaged Business Enterprise (DBE) policy statement is a written commitment by a transit agency, government organization, or other recipient of federal funds to provide equal opportunities for DBEs in their projects and ensure nondiscrimination. Below is an example of a DBE policy statement:

SAMPLE STATEMENT
City of Fairfield Disadvantaged Business Enterprise (DBE) Policy Statement The City of Fairfield is committed to promoting equal opportunities for Disadvantaged Business Enterprises (DBEs) and ensuring nondiscrimination in the award and administration of federally funded contracts. In accordance with Title 49 CFR Part 26, City of Fairfield will implement a DBE program to create a level playing field and foster a diverse and inclusive contracting environment for socially and economically disadvantaged businesses, including minority-owned and women-owned businesses.

To achieve these objectives, the City of Fairfield will:
• Ensure nondiscrimination in the selection and award of contracts to DBEs and prohibit discrimination on the basis of race, color, national origin, sex, or other protected categories in all aspects of its procurement process.
• Set annual overall DBE participation goals based on the availability of ready, willing, and able DBEs in the relevant market, and develop strategies to achieve these goals. • Provide opportunities for DBEs to compete fairly for contracts and subcontracts in federally funded projects by breaking down tasks into smaller, more manageable components, and by ensuring prompt payment and fair treatment of DBE subcontractors. • Monitor and enforce compliance with DBE requirements in all contracts, including prime contractors' good faith efforts to achieve DBE participation and subcontractor selection and reporting. • Establish a DBE Liaison Officer responsible for administering the DBE program and ensuring compliance with all applicable regulations.
• Maintain a certification process to identify, verify, and certify eligible DBE firms in partnership with the state's Unified Certification Program (UCP).
• Engage stakeholders, including DBEs, community organizations, and the general public, in the development, implementation, and assessment of the DBE program. • Ensure all staff involved in the procurement process are trained and familiar with the DBE program requirements and their role in its implementation.

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APPENDIX A – POLICY STATEMENT PAGE 17
The City of Fairfield is committed to the success of the DBE program and will take all necessary steps to ensure its effective implementation, compliance with federal regulations, and the promotion of equal opportunities for DBEs in its procurement activities.

Signed,

[City Manager/DBE Liaison Officer]
City of Fairfield

[Date]

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APPENDIX B – FTA CONTRACT PROVISIONS PAGE 18
APPENDIX B – FTA CONTRACT PROVISIONS
The Federal Transit Administration (FTA) requires recipients of FTA funds to include specific Disadvantaged Business Enterprise (DBE) provisions in their contracts to ensure compliance with DBE regulations and promote participation of DBEs in FTA-funded projects. These provisions may vary depending on the specific project and funding program, but generally include the following elements:

1. DBE Participation Goal: Clearly state the DBE participation goal for the project, either as a percentage of the total contract value or as a specific dollar amount. This goal should be based on the recipient's overall DBE goal, project-specific considerations, and the availability of DBEs.

2. Good Faith Efforts: Require prime contractors to demonstrate that they have made good faith efforts to meet the DBE participation goal. This may involve providing documentation of outreach, solicitation, and assistance provided to DBE firms, as well as any efforts to break down work into smaller, more manageable tasks for DBEs.

3. DBE Certification: Specify that only firms certified as DBEs by the recipient's state Unified Certification Program (UCP) or another approved certifying agency will count towards the DBE participation goal.

4. Subcontractor Selection and Reporting: Require prime contractors to provide information on the DBE firms they plan to use as subcontractors, including the scope of work, contract value, and expected start and end dates. Prime contractors should also be required to report any changes to their DBE subcontractors during the course of the project and obtain approval from the recipient for any substitutions.

5. Prompt Payment and Retainage: Include provisions to ensure that prime contractors promptly pay their DBE subcontractors and suppliers, as well as any provisions related to retainage (the portion of payment withheld until satisfactory completion of work). This helps ensure that DBE firms have the cash flow necessary to maintain their operations during the project.

6. Contract Assurance: Include a contract clause stating that the prime contractor and its subcontractors are required to comply with all applicable DBE regulations and that failure to do so may result in penalties or contract termination.

7. Monitoring and Enforcement: Specify the recipient's responsibility to monitor and enforce compliance with DBE requirements, including regular reporting, audits, and on-site reviews of contractors and DBEs.

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APPENDIX B – FTA CONTRACT PROVISIONS PAGE 19

8. Record Keeping and Reporting: Require prime contractors to maintain records related to their DBE subcontractors, including contracts, invoices, and payment documentation. Prime contractors should also be required to submit regular progress reports on their DBE participation to the recipient.

By including these provisions in FTA-funded contracts, recipients can help ensure that prime contractors are aware of their DBE obligations and are taking the necessary steps to meet the established goals and comply with DBE regulations.

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APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS PAGE 20 APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS FR 1. ACCESS TO RECORDS
The Contractor agrees to maintain all books, records, accounts and reports required under this Contract for a period of not less than three years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case Contractor agrees to maintain same until the Agency, the FTA Administrator, the Comptroller General or any of their duly authorized representatives have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR 18.39(i)(11).

The following access to records requirements apply to this Contract:

FR 1.1 Local Governments
In accordance with 49 CFR 18.36(i), the Contractor agrees to provide the Agency, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers and records of the Contractor that are directly pertinent to this Contract for the purposes of making audits, examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 CFR 633.17 to provide the FTA Administrator or his authorized representatives including any PMO Contractor access to Contractor’s records and construction sites pertaining to a major capital project, defined at 49 USC 5302(a)1, which is receiving federal financial assistance through the programs described at 49 USC 5307, 5309 or 5311.

FR 1.2 State Governments
In accordance with 49 CFR 633.17, the Contractor agrees to provide the Agency, the FTA Administrator or his authorized representatives, including any PMO Contractor, access to the Contractor’s records and construction sites pertaining to a major capital project, defined at 49 USC 5302(a)1, which is receiving federal financial assistance through the programs described at 49 USC 5307, 5309 or 5311. By definition, a major capital project excludes contracts of less than the simplified acquisition threshold currently set at $100,000.

The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

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APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS PAGE 21 FR 2. FEDERAL FUNDING, INCORPORATION OF FTA TERMS AND FEDERAL CHANGES The preceding provisions include, in part, certain standard terms and conditions required by the Department of Transportation, whether or not expressly set forth in the preceding Contract provisions.

All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F or its successors are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act or refuse to comply with any City of Fairfield requests that would cause City of Fairfield to be in violation of the FTA terms and conditions.

The Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Agency and FTA, as they may be amended or promulgated from time to time during the term of this Contract. Contractor’s failure to so comply shall constitute a material breach of this Contract.

FR 3. FEDERAL ENERGY CONSERVATION REQUIREMENTS
The Contractor agrees to comply with mandatory standards and policies relating to energy efficiency that are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

FR 4. CIVIL RIGHTS REQUIREMENTS
The following requirements apply to the underlying Contract:

1. Nondiscrimination: In accordance with Title VI of the Civil Rights Act, as amended, 42 USC§ 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 USC § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 USC § 12132, and federal transit law at 49 USC § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable federal implementing regulations and other implementing requirements FTA may issue.

2. Equal Employment Opportunity: The following equal employment opportunity requirements apply to the underlying Contract:

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APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS PAGE 22 a. Race, Color, Creed, National Origin, Sex: In accordance with Title VII of the Civil Rights Act, as amended, 42 USC § 2000e, and federal transit laws at 49 USC § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor,” 41 CFR Parts 60 et seq., (which implement Executive Order No. 11246, “Equal Employment Opportunity,” as amended by Executive Order No. 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” 42 USC § 2000e note), and with any applicable federal statutes, executive orders, regulations, and federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
b. Age: In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 USC §§ 623 and federal transit law at 49 USC § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. c. Disabilities: In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 USC § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, “Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act,” 29 CFR Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

3. The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with federal assistance provided by FTA, modified only if necessary to identify the affected parties.

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APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS PAGE 23 FR 5. NO GOVERNMENT OBLIGATION TO THIRD PARTIES

1. The Agency and Contractor acknowledge and agree that, notwithstanding any concurrence by the federal government in or approval of the Solicitation or award of the underlying Contract, absent the express written consent by the federal government, the federal government is not a party to this Contract and shall not be subject to any obligations or liabilities to the Agency, Contractor, or any other party (whether or not a party to that Contract) pertaining to any matter resulting from the underlying Contract.

2. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the Subcontractor who will be subject to its provisions.

FR 6. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS

1. The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 USC §§ 3801 et seq. and U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 CFR Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying Contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or it causes to be made, pertaining to the underlying Contract or the FTA-assisted project for which this Contract Work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious or fraudulent claim, statement, submission or certification, the federal government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the federal government deems appropriate.

2. The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the federal government under a Contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 USC § 5307, the government reserves the right to impose the penalties of 18 USC § 1001 and 49 USC § 5307(n)(1) on the Contractor, to the extent the federal government deems appropriate.

3. The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the Subcontractor who will be subject to the provisions.

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APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS PAGE 24 FR 7. SUSPENSION AND DEBARMENT
This Contract is a covered transaction for purposes of 49 CFR Part 29. As such, the Contractor is required to verify that none of the Contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945.

The Contractor is required to comply with 49 CFR 29, Subpart C, and must include the requirement to comply with 49 CFR 29, Subpart C, in any lower tier covered transaction it enters into.

By signing and submitting its bid or Proposal, the Bidder or Proposer certifies as follows:

The certification in this clause is a material representation of fact relied upon by City of Fairfield. If it is later determined that the Bidder or Proposer knowingly rendered an erroneous certification, in addition to remedies available to City of Fairfield, the federal government may pursue available remedies, including but not limited to suspension and/or debarment. The Bidder or Proposer agrees to comply with the requirements of 49 CFR 29, Subpart C, while this Proposal is valid and throughout the period of any Contract that may arise from this Proposal. The Bidder or Proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

FR 8. DISADVANTAGED BUSINESS ENTERPRISE (DBE)
This Contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs.

The Contractor shall maintain compliance with “DBE Approval Certification” throughout the period of Contract performance.

The Contractor shall not discriminate on the basis of race, color, national origin or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted Contract. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy as City of Fairfield deems appropriate. Each subcontract the Contractor signs with a Subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)).

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APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS PAGE 25 FR 9. CLEAN WATER REQUIREMENTS

1. The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 USC 1251 et seq. The Contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to ensure notification to FTA and the appropriate EPA Regional Office.

2. The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with federal assistance provided by FTA.

FR 10. CLEAN AIR REQUIREMENTS

1. The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 USC §§ 7401 et seq. The Contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to ensure notification to FTA and the appropriate EPA Regional Office.

2. The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with federal assistance provided by FTA.

FR 11. COMPLIANCE WITH FEDERAL LOBBYING POLICY
Contractors who apply or bid for an award of $100,000 or more shall file the certification required by 49 CFR Part 20, “New Restrictions on Lobbying.” Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any Agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal Contract, grant or any other award covered by 31 USC 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non- federal funds with respect to that federal Contract, grant or award covered by 31 USC 1352. Such disclosures are forwarded from tier to tier up to the recipient.

FR 12. BUY AMERICA
The Contractor agrees to comply with 49 USC 5323(j) and 49 CFR Part 661, which provide that federal funds may not be obligated unless steel, iron and manufactured products used in FTA-funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver.

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APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS PAGE 26 General waivers are listed in 49 CFR 661.7.A general public interest waiver from the Buy America requirements applies to microprocessors, computers, microcomputers, software or other such devices, which are used solely for the purpose of processing or storing data. This general waiver does not extend to a product or device that merely contains a microprocessor or microcomputer and is not used solely for the purpose of processing or storing data.

Separate requirements for rolling stock are set out at 49 USC 5323(j)(2)(C) and 49 CFR 661.11. Rolling stock must be assembled in the United States and have a 60 percent domestic content.

A Bidder or Proposer must submit to the Agency the appropriate Buy America Certification with all offers on FTA-funded contracts, except those subject to a general waiver. Proposals that are not accompanied by a properly completed Buy America certification are subject to the provisions of 49 CFR 661.13 and may be rejected as nonresponsive.

FR 13. TESTING OF NEW BUS MODELS
The Contractor agrees to comply with 49 USCA 5323(c) and FTA’s implementing regulation at 49 CFR Part 665 and shall perform the following:

1. A manufacturer of a new bus model or a bus produced with a major change in components or configuration shall provide a copy of the final test report to the recipient at a point in the procurement process specified by the recipient, which will be prior to the recipient’s final acceptance of the first vehicle.

2. A manufacturer who releases a report under paragraph 1 above shall provide notice to the operator of the testing facility that the report is available to the public.

3. If the manufacturer represents that the vehicle was previously tested, the vehicle being sold should have the identical configuration and major components as the vehicle in the test report, which must be provided to the recipient prior to recipient’s final acceptance of the first vehicle. If the configuration or components are not identical, the manufacturer shall provide a description of the change and the manufacturer’s basis for concluding that it is not a major change requiring additional testing.

4. If the manufacturer represents that the vehicle is “grandfathered” (has been used in mass transit service in the United States before Oct. 1, 1988, and is currently being produced without a major change in configuration or components), the manufacturer shall provide the name and address of the recipient of such a vehicle and the details of that vehicle’s configuration and major components.

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APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS PAGE 27

FR 14. PRE-AWARD AND POST-DELIVERY AUDITS
The Contractor agrees to comply with 49 USC § 5323(l) and FTA’s implementing regulation at 49 CFR Part 663 and to submit the following certifications:

1. Buy America requirements: The Contractor shall complete and submit a declaration certifying either compliance or noncompliance with Buy America. If the recommended Bidder/Proposer certifies compliance with Buy America, it shall submit documentation that lists (1) component and subcomponent parts of the rolling stock to be purchased identified by manufacturer of the parts, their country of origin and costs; and (2) the location of the final assembly point for the rolling stock, including a description of the activities that will take place at the final assembly point and the cost of final assembly.

2. Solicitation specification requirements: The Contractor shall submit evidence that it will be capable of meeting the bid specifications.

3. Federal Motor Vehicle Safety Standards (FMVSS): The Contractor shall submit (1) manufacturer’s FMVSS self-certification, Federal Motor Vehicle Safety Standards, that the vehicle complies with relevant FMVSS or (2) manufacturer’s certified statement that the contracted buses will not be subject to FMVSS regulations.

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APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS PAGE 28 FR 15. CARGO PREFERENCE
The Contractor agrees to the following:

• To use privately owned U.S.-flag commercial vessels to ship at least fifty (50) percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners and tankers) involved, whenever shipping any equipment, material or commodities pursuant to the underlying Contract to the extent such vessels are available at fair and reasonable rates for U.S.-flag commercial vessels.
• To furnish within twenty (20) working days following the date of loading for shipments originating within the United States or within thirty (30) working days following the date of leading for shipments originating outside the United States, a legible copy of a rated, “onboard” commercial ocean bill of lading in English for each shipment of cargo described in the preceding paragraph to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590 and to the FTA recipient (through the Contractor in the case of a Subcontractor’s bill-of- lading.)
• To include these requirements in all subcontracts issued pursuant to this Contract when the subcontract may involve the transport of equipment, material or commodities by ocean vessel. • FR 16. Fly America
• The Contractor agrees to comply with 49 USC 40118 (the “Fly America” Act) in accordance with the General Services Administration’s regulations at 41 CFR Part 301-10, which provide that recipients and sub-recipients of federal funds and their Contractors are required to use U.S. flag air carriers for U.S. government-financed international air travel and transportation of their personal effects or property, to the extent such service is available, unless travel by foreign air carrier is a matter of necessity, as defined by the Fly America Act. The Contractor shall submit, if a foreign air carrier was used, an appropriate certification or memorandum adequately explaining why service by a U.S.- flag air carrier was not available or why it was necessary to use a foreign air carrier and shall, in any event, provide a certificate of compliance with the Fly America requirements. The Contractor agrees to include the requirements of this section in all subcontracts that may involve international air transportation.

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APPENDIX C – SAMPLE FEDERAL PROVISIONS FOR PROCUREMENTS PAGE 29

FR 17. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT

1. Overtime requirements: No Contractor or Subcontractor contracting for any part of the Contract Work that may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such Work to work in excess of 40 hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours in such workweek.

2. Violation; liability for unpaid wages; liquidated damages: In the event of any violation of the clause set forth in paragraph 1 of this section, the Contractor and any Subcontractor responsible therefore shall be liable for the unpaid wages. In addition, such Contractor and Subcontractor shall be liable to the United States for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph 1 of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of 40 hours without payment of the overtime wages required by the clause set forth in paragraph 1 of this section.

3. Withholding for unpaid wages and liquidated damages: The Agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any monies payable on account of work performed by the Contractor or Subcontractor under any such contract or any other federal contract with the same Prime Contractor, or any other federally assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same Prime Contractor, such sums as may be determined to be necessary to satisfy any liabilities of such Contractor or Subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph 2 of this section.

4. Subcontracts: The Contractor or Subcontractor shall insert in any subcontracts the clauses set forth in paragraphs 1 through 4 of this section and also a clause requiring the Subcontractors to include these clauses in any lower-tier subcontracts. The Prime Contractor shall be responsible for compliance by any Subcontractor or lower-tier Subcontractor with the clauses set forth in paragraphs 1 through 4 of this section.

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APPENDIX C – SOLANO COUNTY DBES PAGE 30

APPENDIX C – SOLANO COUNTY DBES

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Female Administrative Management and General
Management Consulting Services
Solano 45720 541611 - Administrative Management and General Management Consulting Services; 541613 - Marketing consulting services; C8801 - CONSTRUCTION PROJECT AND DOCUMENT CONTROL

BIG D MOVING & TRUCKING,
LLC
HENRY E.HUGHES 604 Shasta Ct Suisun City CA 94585 2950 Buskirk Ave Walnut Creek CA 94597 510-987- 6059
[email protected] Caltrans DBE Black
American
Male GENERAL FREIGHT TRUCKING Solano 45549 484110 - General freight trucking, local; 484121 - General Freight Trucking, Long-Distance, Truckload; C9774 - TRUCKER

BLACK DIAMOND ASPHALT,
INC.

Allison Ragan 118 Main Street Vacaville CA 95688 118 Main Street Vacaville CA 95688 707-448- 9402
707-448-
9407
[email protected] Caltrans DBE Black
American
Female Petroleum and Petroleum Products Merchant
Wholesalers (except Bulk Stations and
Terminals);
Solano 22999 424720 - Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals); 484110 - General freight trucking, local; C0624 - PETROLEUM, OIL, LUBRICANTS SUPPLIER (BULK ITEM); C0639 - ASPHALT SUPPLIER (BULK ITEM); C9608 - ASPHALT OIL TANKERS; C9774 - TRUCKER Brambila & Kelley, Inc.JB Electric and
Construction
Juan Brambila 3295 Shelby Pl.Fairfield CA 94534 3295 Shelby Pl.Fairfield CA 94534 707-239- 7806
707-242-
7609
[email protected] http://www.jbec-inc.com Caltrans DBE Hispanic American
Male Electrical Services Solano 50794 238210 - Electrical Contractors and Other Wiring Installation Contractors; C9858 - RESIDENTIAL ELECTRICAL; C9859 -
Commercial Electrical
CHAVEZ TRUCKING TERESA CHAVEZ 955A VAUGHN RD DIXON CA 95620 PO BOX 365 DIXON CA 95620 707-678- 0514
707-678-
5154
[email protected] http://chaveztrucking.com Caltrans DBE Hispanic American
Female General Freight Trucking, Local Solano 7974 484110 - General freight trucking, local; C0624 - PETROLEUM, OIL, LUBRICANTS SUPPLIER (BULK ITEM); C0625 - SAND &
GRAVEL SUPPLIER (BULK ITEM); C0639 - ASPHALT SUPPLIER
(BULK ITEM); C0651 - CONCRETE & CEMENT SUPPLIER (BULK
ITEM); C9602 - BOTTOM DUMP TRUCKING; C9605 - FLAT BED
TRUCKING; C9774 - TRUCKERCONCRETE LANDSCAPE

SERVICES
RONALD A.DAVIS 4862 E. 2ND STREET BENICIA CA 94510 9042 OSAGE AVE SACRAMENTO CA 95482 916-688- 1550
916-684-
1882
[email protected] http://www.concretelandscapeservices.com Caltrans DBE Black American
Male Solano 43013 238110 - Poured Concrete Foundation and Structure Contractors; 561730 - Landscaping Services; A0780 -
LANDSCAPE & HORTICULTURAL SERVICES; A0781 - LANDSCAPE,
TREE SERVICES; C2067 - LANDSCAPE CARE AND MAINTENANCE
SERVICES; C5100 - CONCRETE STRUCTURE; C5110 - CONCRETE
SURFACE FINISH; C9867 - Landscaping ContractorEAST BAY MEDICAL SUPPLIES HUI-FANG HU 4251 HAZELTINE WAY FAIRFIELD CA 94533 4251 HAZELTINE WAY FAIRFIELD CA 94533 707-479- 1120
707-422-
7365
[email protected] Caltrans DBE Asian-
Pacific
American
Female Medical, Dental, and Hospital Equipment and
Supplies Merchant Wholesalers
Solano 21343 423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers; F5041 - Medical, Dental and Hospital Equipment
Emend Construction
Management
WAYNE MOSELY 4609 Georgia Street Vallejo CA 94591 4609 Georgia Street Vallejo CA 94591 650-637- 5487
[email protected] http://www.emendcm.com Caltrans DBE Black American
Male Solano 41885 541611 - Administrative Management and General Management Consulting Services; C8700 - CONSULTANT, NON-ENGINEERING; C8800 - CONSTRUCTION ESTIMATING & COSTING
ESE Consulting Engineers Inc.HADIEH ELIAS 541 Hastings Drive BENICIA CA 94510 541 Hastings Drive BENICIA CA 94510 707-747- 1755
[email protected] http://eseweb.com BART DBE Caucasian Female Engineering services; Building envelope consulting services; Other Scientific and
Technical Consulting Services
Solano 33266 541330 - Engineering services; 541690 - Other Scientific and Technical Consulting Services; A0780 - LANDSCAPE &
HORTICULTURAL SERVICES; C0612 - SAFETY EQUIPMENT
SUPPLIER; C8703 - TRAFFIC ENGINEER; C8706 - DESIGN
BRIDGES; C8707 - FEASIBILITY STUDIES; C8710 - ENGINEERING; C8716 - ARCHITECTURAL ENGINEER; C8720 - CIVIL
ENGINEERING; C8722 - ENVIRONMENTAL ENGINEER; C8730 -
SAFETY STUDIES; C8742 - MECHANICAL ENGINEERS; I8990 -
SERVICES NEC (deactivated code 08-2021)JNK Elite Concessions Management, LLC.

LISA TOLBERT 4160 Suisun Valley Road, E337 FAIRFIELD CA 94534 4160 Suisun Valley Road, E337
FAIRFIELD CA 94534 510-385-
7421
866-908-
9779
[email protected] Caltrans DBE Black
American
Female Limited-Service Restaurants; Clothing
accessories stores; Other Clothing Stores;
Solano 45323 448150 - Clothing accessories stores (changed in 2022 codeset to 458110); 448190 - Other Clothing Stores (changed in 2022 codeset); 452319 - All Other General Merchandise Stores (changed in 2022 codeset); 452990 - All Other General
Merchandise Stores - For historic reporting purposes only (Deactivated 2017); 458110 - Clothing accessories stores; 722513 - Limited-Service Restaurants; F5690 - MISC APPAREL & ACCESSORY STORES; F5810 - EATING & DRINKING PLACES
Joan M. Lynn, Inc.EGRET, INC Joan M.Lynn 31 Loma Vista Drive Vallejo CA 94590 31 Loma Vista Drive Vallejo CA 94590 707-556- 9500
[email protected] Caltrans DBE Caucasian Female Other Management Consulting Services Solano 27903 541618 - Other Management Consulting Services; 561410 - Document preparation services; C8700 - CONSULTANT, NON- ENGINEERING; C8701 - BUSINESS ADMINISTRATION; C8702 -
MANAGEMENT INFORMATION SYSTEMS; I8740 -
MANAGEMENT & PUBLIC RELATIONSMITCHELL'S TRANSPORT LLC Catherean Mitchell 218 Railroad Ave, STE 4201 Suisun City CA 94585 218 Railroad Ave, STE 4201
Suisun City CA 94585 707-334-
8627
[email protected] http://mitchells transport llc Caltrans DBE Black American
Female General Freight Trucking, Local Solano 48583 484110 - General freight trucking, local; C9774 - TRUCKER North Bay Logistics Group Cory Horton 1274 W Kildare St Lancaster CA 93534 1500 Karen Dr Benecia CA 94510 415-610- 9490
[email protected] Caltrans DBE Black
American
Male Specialized Freight (except Used Goods)
Trucking, Local.

Solano 43866 484220 - Specialized Freight (except Used Goods) Trucking, Local; C9774 - TRUCKER
Packet Page 57 of 393Attachment 2 Page 34 of 52

APPENDIX C - Certified DBEs in Solano County
Company Name DBA Name Owner First Owner Last Physical Address City State Zip Mailing Address City State Zip Phone Fax Email Website Agency Certification
Type Ethnicity Gender Capability County
CUCP
Public
Directory
Certificatio
n Number Commodity Codes
QUIMU CONTRACTING, INC.MIGUEL QUIROZ 5830 DIXON AVE WEST DIXON CA 95620 P.O. BOX 1177 DIXON CA 95620 707-693- 0289
707-678-
8384
[email protected] Caltrans DBE Hispanic
American
Male Solano 33524 237310 - Highway, Street, and Bridge Construction; 237990 - Other Heavy and Civil Engineering Construction; 238110 - Poured Concrete Foundation and Structure Contractors; 238120 - Structural Steel and Precast Concrete Contractors; 238910 - Site Preparation Contractors; C1531 - PLANE ASPHALT
CONCRETE; C1601 - CLEARING & GRUBBING; C1901 - ROADWAY
EXCAVATION; C1920 - STRUCTURE EXCAVATION; C1930 -
STRUCTURE BACKFILL; C1940 - DITCHES EXCAVATION; C2800 - CONCRETE BASE; C5000 - PRESTRESSING CONCRETE CAST-IN-
PLACE; C5150 - CORE CONCRETE REPAIR BRIDGE DECK; C5501 - STEEL STRUCTURES; C5570 - STEEL CRIB WALL; C9980 -
DEMOLITIONRight Track Trucking &
Transportation
JANITRESS MILES 130 Cadiz Court Vallejo CA 94590 425 Virginia Street Vallejo CA 94590 510-804- 6306
844-997-
1520
[email protected] BART DBE Black
American
Female Solano 50173 484220 - Dump trucking (e.g., gravel, sand, top-soil); 562119 - Dump trucking of rubble or brush with collection or disposal; 562119 - Other Waste Collection

SCHOTKA CONSTRUCTION
INC
DIANE SCHOTKA 5555 NAPA VALLEJO HWY AMERICAN
CANYON
CA 94503 5555 NAPA VALLEJO
HWY

AMERICAN
CANYON
CA 94503 707-265-
6977
707-265-
6856
[email protected] http://www.schotkaconstruction.com SFMTA DBE Caucasian Female Avalanche, rockslide, mudslide, or roadside protection construction; Poured Concrete
Foundation and Structure Contractors;
Structural Steel and Precast Concrete
Contractors; Culvert or bridge removal ; All
Other Specialty Trade Contractors
Solano 33099 237310 - Highway, Street, and Bridge Construction; 237990 - Avalanche, rockslide, mudslide, or roadside protection
construction; 238110 - Poured Concrete Foundation and
Structure Contractors; 238120 - Structural Steel and Precast Concrete Contractors; 238910 - Culvert or bridge removal; 238990 - All Other Specialty Trade Contractors; C1200 - CONSTRUCTION AREA SIGNS; C1601 - CLEARING & GRUBBING;
C1901 - ROADWAY EXCAVATION; C1920 - STRUCTURE
EXCAVATION; C1930 - STRUCTURE BACKFILL; C1940 - DITCHES EXCAVATION; C5501 - STEEL STRUCTURES; C5570 - STEEL CRIB WALL; C5601 - SIGN STRUCTURE; C5620 - ROADSIDE SIGN;
C9980 - DEMOLITIONSH Mechanical Inc Kerlita Hacker 231 Travis Ct SUISUN CITY CA 94585 231 Travis Ct SUISUN CITY CA 94585 707-287- 7982
707-673-
9707
[email protected] http://www.shmechanicalinc.com Caltrans DBE Hispanic American
Female Plumbing, Heating, and Air-Conditioning
Contractors
Solano 44843 236220 - Addition, alteration and renovation, commercial and institutional building; 236220 - Commercial and Institutional Building Construction; 238220 - Air system balancing and testing; 238220 - Waterless fire suppression system installation and repair; C9866 - HEATING & AIR CONDITIONING
Site Safe Traffic Safety and
Signs, Inc.

Ashlee Lodel 630 eubanks court, suite 200 Vacaville CA 95688 335 Marna Dr Vacaville CA 95687 707-628- 9922
707-449-
1414
[email protected] Caltrans DBE Caucasian Female Sign Manufacturing Solano 51074 238990 - All Other Specialty Trade Contractors; 339950 - Sign Manufacturing; 561990 - All Other Support Services; C1200 - CONSTRUCTION AREA SIGNS; C1201 - TRAFFIC CONTROL
SYSTEM; C1211 - TRAFFIC FLAGGER; C5620 - ROADSIDE SIGN; D3990 - MISC MANUFACTURESTLW PUBLIC RELATIONS DELORIS ROACH 140 OLYMPIC CIRCLE VACAVILLE CA 95687 2010A Harbison Drive, #207
Vacaville CA 95687 707-681-
9254
800-859-
0879
[email protected] http://www.tlwpublicrelations.com Caltrans DBE Black American
Female MARKETING CONSULTING SERVICE Solano 39764 541613 - Marketing consulting services; 541820 - Public relations agencies; I8740 - MANAGEMENT & PUBLIC RELATIONS

TREMAINE & ASSOCIATES
INC
Kim Tremaine 1220 SMITH COURT DIXON CA 95620 1220 SMITH COURT DIXON CA 95620 916-637- 9717
[email protected] http://www.tremaine.us Caltrans DBE Caucasian Female All Other Professional, Scientific, and Technical Services
Solano 31037 541618 - Other Management Consulting Services; 541620 - Environmental consulting services; 541720 - Research and Development in the Social Sciences and Humanities; 541990 - All Other Professional, Scientific, and Technical Services; 712120 - Historical sites; C8700 - CONSULTANT, NON-ENGINEERING
Packet Page 58 of 393Attachment 2 Page 35 of 52

APPENDIX D – LIST OF CAPABLE CONTRACTORS IN SOLANO COUNTY PAGE 31

APPENDIX D – LIST OF CAPABLE CONTRACTORS IN SOLANO COUNTY

Packet Page 59 of 393Attachment 2 Page 36 of 52

Appendix D - Solano County Capable Firms
BusinessName Address City State ZipCode License PhoneNumber ALL IN ONE COMPLETE JANITORIAL P O BOX 2383 VACAVILLE CA 95696 868889 (707) 446-4529 S & A HAUL AWAY 431 BRENNAN PL VACAVILLE CA 95687 1098579 (707) 450-8145 CHB CONSTRUCTION CLEAN-UP CO SITE SUPPORT 367 SUN VALLEY WAY VACAVILLE CA 95688 1072107 (707) 474-2240 U C HAULERS 6879 PLEASANTS VALLEY RD VACAVILLE CA 95688 708633 (510) 259-8203 HANSEN MACHINERY CORP 777 ELMIRA RD STE B VACAVILLE CA 95687 1031745 (707) 718-6799 MARTIN's STEEL WORKS INC 7284 LEWIS RD VACAVILLE CA 95687 1006101 (707) 678-6120 MARTIN's METAL FABRICATION & WELDING INC P O BOX 1855 VACAVILLE CA 95696 595287 (707) 678-4117 GARTON JIM STEEL CONSTRUCTION INC 306 SUN VALLEY WAY VACAVILLE CA 95688 902335 (707) 688-2811 VACA VALLEY PAVING 607 ELMIRA RD #324 VACAVILLE CA 95687 809682 (707) 449-1512 ASPHALT SOLUTIONS 866 ROADRUNNER WAY VACAVILLE CA 95688 940531 (707) 761-1004 NAPA VALLEY PAVING 607 ELMIRA RD #324 VACAVILLE CA 95687 1060025 (707) 449-1512 CAL INC 2040 PEABODY ROAD VACAVILLE CA 95687 657754 (707) 446-7996 VACA VALLEY PAVING 607 ELMIRA RD #324 VACAVILLE CA 95687 809682 (707) 449-1512 BAY CITIES ASPHALT INC 7948 N LOCKE RD VACAVILLE CA 95688 1031916 (877) 908-7987 PROFESSIONAL PAVING & GRADING 4985 MIDWAY RD VACAVILLE CA 95688 1031881 (408) 500-2200 ELKHORN TRACTOR 5162 WINDING WAY VACAVILLE CA 95688 759673 (707) 249-1687 NORTH CAL PAVING PO BOX 185 VACAVILLE CA 95696 899868 (707) 628-6524 ALL AMERICAN PAVING PO BOX 1415 VACAVILLE CA 95696 1075302 (844) 572-8348 HUMPHRIES & SONS GRADING / PLASTERING 119 ARROWHEAD CT VACAVILLE CA 95687 733154 (707) 474-7296 NAPA VALLEY PAVING 607 ELMIRA RD #324 VACAVILLE CA 95687 1060025 (707) 449-1512 ORNELAS GRADING & PAVING 119 FALAISE DRIVE VACAVILLE CA 95687 960692 (707) 514-9329 ABLE ASPHALT P O BOX 5066 VACAVILLE CA 95696 668120 (800) 320-2728 GOLDEN STATE PAVING & ASPHALT MAINTENANCE 3069 ALAMO DRIVE VACAVILLE CA 95687 1003253 (707) 208-2754 J R H DOZING 3033 MIX CANYON ROAD VACAVILLE CA 95688 864410 (707) 564-0892 PAVECO ASPHALT CONSTRUCTION 401 WREN LANE VACAVILLE CA 95688 1055101 (408) 849-7616 ASPHALT SOLUTIONS 866 ROADRUNNER WAY VACAVILLE CA 95688 940531 (707) 761-1004 UNITED PAVING PO BOX 2631 VACAVILLE CA 95696 1096778 (707) 999-1993 MARTIN EXCAVATING 230 ALDER CREST WAY VACAVILLE CA 95688 981644 (707) 453-1443 ADVANCE ASPHALT INC P O BOX 5417 VACAVILLE CA 95696 1023404 (707) 543-2901 ALPHA PAVING CONSTRUCTION P O BOX 5033 VACAVILLE CA 95696 990999 (707) 514-5690 NEW PHASE PAVING 1495 ALAMO DRIVE B4 VACAVILLE CA 95687 987541 (707) 718-8323 AMERICAN ASPHALT PO BOX 5158 VACAVILLE CA 95696 1063163 (530) 665-9222 S A S PAVING INC 7364 LOCKE ROAD VACAVILLE CA 95688 686444 (707) 446-2160 ZION ELECTRICAL SERVICES 1913 FOREST LANE VACAVILLE CA 95687 953163 (707) 718-8150 CITADEL ROOFING AND SOLAR 4980 ALLISON PARKWAY VACAVILLE CA 95688 647149 (707) 446-5501 SQUARE ROOT ELECTRIC LLC 142 YARMOUTH COURT VACAVILLE CA 95687 1089260 (707) 631-0166 DERAMO ELECTRIC 1252 MEADOWLARK DRIVE VACAVILLE CA 95687 651226 (707) 689-3538 ALECO ELECTRIC INC 607 ELMIRA RD #314 VACAVILLE CA 95687 848994 (800) 573-8803 DWYER ELECTRIC 308 ACORN COURT VACAVILLE CA 95688 697227 (707) 724-3235 WIZARD ELECTRIC 470 BUCK AVENUE VACAVILLE CA 95688 392399 (707) 448-3670 TAURUS ELECTRICAL SERVICES 607 ELMIRA RD #171 VACAVILLE CA 95687 995722 (707) 430-0222 WINN STEVE 2010-A HARBISON DRIVE #145 VACAVILLE CA 95687 889692 (800) 684-6970 GOWATT ELECTRIC 484 BALD EAGLE DR VACAVILLE CA 95688 1077740 (510) 260-9578 JM INTEGRATION LLC 250 BROOKDALE DRIVE VACAVILLE CA 95687 1040899 (888) 536-8623 PETROVICH SECURITY SYSTEMS 160 INCLINE CT VACAVILLE CA 95687 846582 (707) 365-2209 GREER CONSTRUCTION SERVICES 525 WESTWOOD COURT VACAVILLE CA 95688 779686 (707) 365-2514 WEST PAC REPAIR 512 BURLINGTON DRIVE VACAVILLE CA 95687 748771 (707) 453-1599 LIVE WIRE ELECTRIC 1788 BROOKWOOD DRIVE VACAVILLE CA 95687 878832 (707) 761-2150 B B ELECTRIC 7026 JENNY LANE VACAVILLE CA 95688 817900 (707) 689-0574 CONSTRUCTION CONCIERGE INC PO BOX 6492 VACAVILLE CA 95696 972315 (707) 330-8234 C P UNLIMITED 507 RIDGEWOOD DRIVE VACAVILLE CA 95688 755601 (707) 452-1398 EAST BAY POWER 685 WHITE OAK LN VACAVILLE CA 95687 1102607 (707) 416-6690 INTERNET FREE PLANET INC 607 ELMIRA RD VACAVILLE CA 95687 833328 (707) 469-7930 RW SOLAR AND ELECTRIC 845 DAVIS ST VACAVILLE CA 95687 1067495 (707) 724-6426 AMERICAN ELECTRICAL CONTRACTING 642 ITHICA COURT VACAVILLE CA 95687 775591 (707) 450-0857 ARMAS ENGINEERING INC 445 CHELAN DR VACAVILLE CA 95687 1054181 (707) 249-4115 D-MAN-BURLY SYSTEMS INC 20 COMMERCE PL SUITE A VACAVILLE CA 95687 785263 (707) 448-0403 AXIS ENTERPRISES P O BOX 2116 VACAVILLE CA 95696 421463 (707) 592-5838 ARMOUR PETROLEUM SERVICE AND EQUIPMENT CORPORATION P O BOX 507 VACAVILLE CA 95696 498721 (707) 437-6668 P 1 ELECTRIC INC 6644 GIBSON CANYON RD VACAVILLE CA 95688 1046248 (707) 761-0779 BETTER HOMES CONST INC 142 MAYO CT VACAVILLE CA 95688 965123 (925) 383-8140 WIRE GUY ELECTRIC 213 EMORY DRIVE VACAVILLE CA 95687 408879 (707) 372-2030 NELSON ELECTRIC 436 VALENCIA LN VACAVILLE CA 95688 1074873 (707) 592-5499 PUTMAN ELECTRICAL 449 KIRBY COURT VACAVILLE CA 95687 803411 (707) 372-3247 LEGACY ELECTRICAL SERVICE P O BOX 2610 VACAVILLE CA 95696 1058494 (707) 474-4800 V E ELECTRIC INC 1270 CALLEN ST VACAVILLE CA 95688 1066269 (707) 448-8222 KEYSTONE ELECTRIC INC 215 KODIAK DR VACAVILLE CA 95687 1102510 (707) 365-8367 C 4 C SERVICE INC 461 ROYAL TERN DRIVE VACAVILLE CA 95687 1008218 (707) 724-2830 N A S ELECTRIC 697 POPPY CIR VACAVILLE CA 95687 871296 (707) 430-3791 SEM INCORPORATED 190 S ORCHARD SUITE A108 VACAVILLE CA 95688 985869 (510) 557-1511 RALSTON ENTERPRISES 311 CHERRY STREET VACAVILLE CA 95688 658965 (707) 410-7293 MOORE ELECTRIC 7897 JUDY LANE VACAVILLE CA 95688 974694 (707) 689-3107 MATTHEWS ELECTRIC 312 S ORCHARD AVE VACAVILLE CA 95688 970328 (707) 447-0836 SBO ELECTRIC INC 843 WETHERSFIELD DR.VACAVILLE CA 95688 1066193 (650) 245-1346 R L ELECTRIC P O BOX 724 VACAVILLE CA 95696 1013973 (707) 450-5539 Packet Page 60 of 393Attachment 2 Page 37 of 52

Appendix D - Solano County Capable Firms
BusinessName Address City State ZipCode License PhoneNumber A V F SYSTEMS INC P O BOX 700 VACAVILLE CA 95696 1028525 (833) 428-3797 SKYHAWK ELECTRIC 349 ROBIN CIR VACAVILLE CA 95687 1009471 (707) 624-6056 EQUALITY ELECTRIC 142 YARMOUTH CT VACAVILLE CA 95687 924768 (707) 449-4481 D J 3 ELECTRIC 4985 MIDWAY RD #437 VACAVILLE CA 95688 1097074 (707) 718-0428 VETERAN ELECTRICAL SERVICES 321 WALNUT AVENUE VACAVILLE CA 95688 1062020 (707) 803-8616 FLAT RATE ELECTRIC 318 NORMANDY COURT VACAVILLE CA 95687 835578 (707) 365-8038 J I ELECTRIC 1024 SYRACUSE CIR VACAVILLE CA 95687 1050469 (707) 689-4266 PCS INC 118 ANDREA DR VACAVILLE CA 95687 880551 (707) 451-4837 ELECTRIC BEAR 1066 MISSION BAY DRIVE VACAVILLE CA 95688 897469 (707) 688-5579 ESPARZA ELECTRIC 190 RANDALL AVE VACAVILLE CA 95687 1100424 (707) 567-2168 VACAVALLEY POWER AND DATA LLC 875 COTTING LANE STE L VACAVILLE CA 95688 1070137 (801) 635-7231 GILBERT JAMES COMPANY 654 RUTGERS ST VACAVILLE CA 95687 850596 (707) 628-3592 AMBROSE SOLAR 820 EUBANKS ROAD SUITE A VACAVILLE CA 95688 979872 (707) 999-8036 DAVIS ELECTRIC & SYSTEMS P O BOX 6176 VACAVILLE CA 95688 954346 (707) 480-3733 R R CONSTRUCTION 29 UNION WAY VACAVILLE CA 95687 671396 (707) 448-2038 CORDOZA ELECTRIC 722 CHATEAU CIRCLE VACAVILLE CA 95687 961512 (707) 400-3219 CASE ELECTRIC INC 318 MAIN STE A VACAVILLE CA 95688 968018 (707) 359-4953 PARR 5 ELECTRIC 655 PURPLE MARTIN DR VACAVILLE CA 95687 1088916 (707) 631-6318 VINE ELECTRIC INC 57 COMMERCE PLACE VACAVILLE CA 95687 948504 (707) 643-2749 HERITAGE ELECTRIC CONTRACTING AND SUPPLY 607 ELMIRA ROAD STE 189 VACAVILLE CA 95687 960501 (916) 281-6291 D B ELECTRIC & FAB TECH 585 LARAMIE WAY VACAVILLE CA 95688 718623 (707) 249-1397 KING JOHN ELECTRIC 566 SHANNON DRIVE VACAVILLE CA 95688 903131 (707) 446-9735 SIMMONS ELECTRIC 572 RIDGEWOOD DRIVE VACAVILLE CA 95688 711630 (707) 685-6210 CENTSUNERGY 820 YEOMAN COURT VACAVILLE CA 95687 1003698 (925) 577-9085 SPIERS ELECTRIC 2312 NEWCASTLE DR VACAVILLE CA 95687 1100994 (916) 612-4426 NOVAK ELECTRIC 700 BEYTHE LN VACAVILLE CA 95687 817856 (707) 660-1808 BLEVINS ELECTRIC 1107 CALLEN ST VACAVILLE CA 95688 1097423 (707) 227-8737 NORTHERN CALIFORNIA ELECTRIC 707 MARKHAM AVE APT F VACAVILLE CA 95688 1085491 (707) 359-8732 RELIABLE ELECTRIC 196 QUIETWOOD DRIVE VACAVILLE CA 95688 964198 (707) 365-9681 CALIFORNIA SWITCHGEAR 349 HILLTOP CT VACAVILLE CA 95688 947982 (707) 688-3643 DENNIS AND SON CEMENT 295 GROVE CT VACAVILLE CA 95688 476689 (510) 232-2183 EAST BAY CONCRETE CONSTRUCTION 108 SUNSET DR VACAVILLE CA 95687 1064869 (707) 301-2021 DIAZ CONCRETE 5409 MIDWAY RD VACAVILLE CA 95688 733811 (530) 771-7128 A TOWNSEND CONCRETE P O BOX 1744 VACAVILLE CA 95696 1011008 (707) 449-3885 HENDER CONSTRUCTION SERVICES P O BOX 6118 VACAVILLE CA 95696 570248 (707) 592-3167 ELITE CONCRETE 178 BROCKTON COURT VACAVILLE CA 95687 966232 (707) 999-1137 JAIME & SONS CONCRETE CONSTRUCTION 279 SUNRIDGE WAY VACAVILLE CA 95688 814175 (707) 333-3529 VACA VALLEY CONCRETE 421 PECAN ST VACAVILLE CA 95688 863489 (707) 685-6197 ADD-ON-CONCRETE P O BOX 1703 VACAVILLE CA 95696 527320 (707) 446-1736 CALASCIO CONCRETE 7538 TIMM RD VACAVILLE CA 95688 842561 (707) 592-8286 VILLACON 7370 GENTILE LANE VACAVILLE CA 95688 667648 (707) 689-8918 WILSON JIM CONCRETE 7823 HARTLEY ROAD VACAVILLE CA 95688 814355 (707) 695-5525 JCH CONCRETE CONSTRUCTION 400 BUCKEYE ST VACAVILLE CA 95688 1006649 (707) 592-1709 M G AND J C CONCRETE INC 401 BUCKEY ST VACAVILLE CA 95688 1049500 (415) 933-0031 GRIFFIN CONSTRUCTION 7412 ELIZABETH ROAD VACAVILLE CA 95688 685798 (707) 446-8091 CORNERSTONE CONCRETE LLC 350 LIMERICK WAY VACAVILLE CA 95688 1031561 (707) 862-1404 J D M CONCRETE 330 OLD ROCKY CIRCLE VACAVILLE CA 95688 1072922 (707) 249-1759 R A M CONCRETE CONSTRUCTION INC 600 BARNSTABLE DRIVE VACAVILLE CA 95687 829877 (707) 469-9896 GOLDEN STATE CONCRETE CONSTRUCTION 301 WEST MONTE VISTA AVENUE VACAVILLE CA 95688 1008724 (707) 514-5198 COLOR-TECH CONCRETE SYSTEMS P O BOX 2545 VACAVILLE CA 95696 508304 (805) 445-0099 P L CONCRETE INC 866 DAVIS STREET VACAVILLE CA 95687 1082674 (707) 898-0550 STANDFILL CUSTOM CONSTRUCTION 7115 SHELTON LANE VACAVILLE CA 95688 670902 (707) 592-3221 VACA VALLEY EXCAVATING & TRUCKING INC 2201 E MONTE VISTA AVE VACAVILLE CA 95688 615485 (707) 453-1812 CUEVAS CONCRETE PO BOX 303 VACAVILLE CA 95696 1045238 (707) 761-2736 DDU CONCRETE COMPANY INC 4404 LEMON LANE VACAVILLE CA 95688 1053280 (707) 330-2528 UNIQUE CONCRETE 700 OAKVALE WAY VACAVILLE CA 95687 914317 (707) 689-6889 SS CONCRETE CO 821 VASSAR DRIVE VACAVILLE CA 95687 1075368 (707) 208-5890 SQUARE FOOT CONCRETE 261 SPARROW STREET VACAVILLE CA 95687 935726 (707) 694-9557 GREEN BUILD EDUCATION GROUP 657 LINWOOD STREET VACAVILLE CA 95688 670447 (707) 494-9587 BLACK DIAMOND ASPHALT INC 118 MAIN STREET VACAVILLE CA 95688 680743 (707) 448-9402 WEBER GENERAL ENGINEERING 2010 - A HARBISON DRIVE #323 VACAVILLE CA 95687 968506 (530) 795-1800 Z AND T CONSTRUCTION LIMITED LIABILITY COMPANY 6050 NORTH VINE STREET VACAVILLE CA 95688 1065176 (707) 529-3476 CALINC SERVICES INC 2040 PEABODY ROAD VACAVILLE CA 95687 933895 (707) 446-7996 MORCORP INC 7545 B PLEASANTS VALLEY ROAD VACAVILLE CA 95688 720398 (707) 451-9588 FREEMAN CLYDE E P O BOX 6072 VACAVILLE CA 95696 368673 (916) 764-5269 CAL INC 2040 PEABODY ROAD VACAVILLE CA 95687 657754 (707) 446-7996 SNYDER KELLY 154 WOODHAVEN DR VACAVILLE CA 95687 844147 (760) 742-0630 GOMEZ L R CONSTRUCTION 5269 GRIFFIN LN VACAVILLE CA 95688 674873 (707) 693-9000 JMG MECHANICAL CONTRACTORS LLC 6049 TRISTEN CT VACAVILLE CA 95687 1070853 (707) 580-3268 VACA VALLEY EXCAVATING & TRUCKING INC 2201 E MONTE VISTA AVE VACAVILLE CA 95688 615485 (707) 453-1812 EXCAVATORS INC 336 GLEN EAGLE CT VACAVILLE CA 95688 944629 (707) 718-0929 FULLER CONSTRUCTION 242 OAK VALLEY COURT VACAVILLE CA 95687 946906 (707) 372-9166 NORTHBAY ENGINEERING P O BOX 5728 VACAVILLE CA 95696 1047516 (707) 592-7268 DELTA GUNITE SOLANO 2201 E MONTE VISTA AVE VACAVILLE CA 95688 1100154 (707) 685-4077 G & L ENTERPRISES 251 BANTRY DRIVE VACAVILLE CA 95688 624945 (707) 249-4331 Packet Page 61 of 393Attachment 2 Page 38 of 52

Appendix D - Solano County Capable Firms
BusinessName Address City State ZipCode License PhoneNumber ARMOUR PETROLEUM SERVICE AND EQUIPMENT CORPORATION P O BOX 507 VACAVILLE CA 95696 498721 (707) 437-6668 HERNANDEZ GENERAL ENGINEERING 972 MIMOSA DR VACAVILLE CA 95687 901711 (707) 685-7444 BRIDGEWAY CIVIL CONSTRUCTORS INC 3333 VACA VALLEY PARKWAY VACAVILLE CA 95688 1011836 (707) 455-7033 A E S GENERAL ENGINEERING 607 PRINCETON COURT VACAVILLE CA 95687 923159 (707) 363-5455 SWEENEY CONSTRUCTION COMPANY 7155 SCENIC CANYON TRAIL VACAVILLE CA 95688 738941 (707) 451-7426 BIEN ENGINEERING SERVICES 531 CANTERBURY CIRCLE VACAVILLE CA 95687 1009050 (707) 386-7628 VACA VET STRIPING 3320 ALDRIDGE ROAD VACAVILLE CA 95688 389714 (707) 592-8331 REHM & COMPANY 3898 SOLAR HILLS DR VACAVILLE CA 95688 551938 (707) 486-4530 ALL IN ONE ASPHALT & CONCRETE REPAIR CO 1269 DEVONSHIRE DRIVE VACAVILLE CA 95687 949476 (707) 685-3985 BETTER HOMES CONST INC 142 MAYO CT VACAVILLE CA 95688 965123 (925) 383-8140 HANSEN MACHINERY CORP 777 ELMIRA RD STE B VACAVILLE CA 95687 1031745 (707) 718-6799 PCS INC 118 ANDREA DR VACAVILLE CA 95687 880551 (707) 451-4837 ARMAS ENGINEERING INC 445 CHELAN DR VACAVILLE CA 95687 1054181 (707) 249-4115 S L C INC 871 COTTING COURT STE. I VACAVILLE CA 95688 924504 (707) 470-9054 M G AND J C CONCRETE INC 401 BUCKEY ST VACAVILLE CA 95688 1049500 (415) 933-0031 WEST & ASSOCIATES ENVIRONMENTAL ENGINEERS INC 112 PEPPERELL CT VACAVILLE CA 95688 734244 (707) 761-2307 PACIFIC INFRASTRUCTURE CONSTRUCTION LLC 871COTTING COURT STE A VACAVILLE CA 95688 1004305 (707) 449-3604 BAY AREA GRADING AND PAVING 7125 SOLITUDE COURT VACAVILLE CA 95688 813334 (707) 529-6805 LISTER CONSTRUCTION INC 896 ALDRIDGE ROAD STE B VACAVILLE CA 95688 630673 (707) 451-2813 GRIFFIN CONSTRUCTION 7412 ELIZABETH ROAD VACAVILLE CA 95688 685798 (707) 446-8091 CARPENTER CRANE HOIST 721 EUBANKS DR VACAVILLE CA 95688 1057291 (707) 562-3543 ACTION ASPHALT 7125 SOLITUDE CT VACAVILLE CA 95688 1101962 (707) 529-7478 RL CONTRACTING 8256 QUAIL CANYON RD VACAVILLE CA 95688 967985 (707) 628-2188 SINGLE E EQUIPMENT PO BOX 6113 VACAVILLE CA 95696 623057 (916) 956-6100 SWANK CONSTRUCTION INC 222 BELLA VISTA RD VACAVILLE CA 95687 559490 (707) 446-8808 OSGOOD CONSTRUCTION PO BOX 6781 VACAVILLE CA 95696 1052276 (707) 317-4451 TALBOT GENERAL ENGINEERING INC 265 JUNIPER ST VACAVILLE CA 95688 1095325 (707) 225-4261 VALLEY HOME DEVELOPMENT CORPORATION 1111 WESTERN STREET STE A2 FAIRFIELD CA 94533 974911 (707) 429-3300 DUNNHILL CONSTRUCTION GROUP 3353 PEBBLE BEACH COURT FAIRFIELD CA 94534 1102054 (510) 906-7994 LAMBERT AARON CONSTRUCTION AND REMODEL 5045 RASMUSSEN WAY FAIRFIELD CA 94533 1012166 (707) 290-0938 MIRADOR CONSTRUCTION INC 2020 FIELDSTONE CT FAIRFIELD CA 94534 1038606 (707) 301-8933 ANY ANGLE CONSTRUCTION 233 LAWRENCE COURT FAIRFIELD CA 94533 681312 (707) 416-1020 OPTIONS PAINTING & CONSTRUCTION 568 CHIANTI COURT FAIRFIELD CA 94534 738600 (415) 420-5061 GATEWAY CONSTRUCTION INC P O BOX 3079 FAIRFIELD CA 94533 1077652 (925) 744-5370 GREEN VALLEY PAINTING INC 4739 CENTRAL WAY FAIRFIELD CA 94534 827751 (707) 864-6864 DIAZ EDUARDO 2761 KAANAPALI DRIVE FAIRFIELD CA 94534 986541 (408) 968-9068 TOP SPEED BUILDERS 2401 WATERMAN DR STE A4-369 FAIRFIELD CA 94534 899607 (707) 724-0642 FINISHING TOUCH HOME - COMMERCIAL SERVICES 900 NIGHTINGALE DR FAIRFIELD CA 94533 957518 (707) 694-3089 GOLDEN STATE CONSTRUCTION 2048 HILLRIDGE DR FAIRFIELD CA 94534 932377 (707) 580-3730 WILLIAMS CONSTRUCTION P O BOX 2160 FAIRFIELD CA 94533 579539 (707) 428-5373 INVEST BUILD GENERAL CONTRACTOR 741 STALLION CIRCLE FAIRFIELD CA 94533 1096571 (707) 689-7749 SOLID FOUNDATION CONSTRUCTION 2154 CAPITOLA WAY FAIRFIELD CA 94534 807437 (707) 384-9909 MOSSY OAKS CONSTRUCTION 68 ANZA COURT FAIRFIELD CA 94533 1079205 (707) 752-7233 STRAIGHT LINE BUILDERS 59 BEL AIR CIRCLE FAIRFIELD CA 94533 491776 (510) 512-3764 PACIFIC COAST UNDERPINNING INC 2333 COURAGE DR SUITE A FAIRFIELD CA 94533 1075253 (707) 337-4313 CRIVELARI CONSTRUCTION & DESIGN 1232 LINCOLN STREET FAIRFIELD CA 94533 980326 (510) 812-4368 BLANTON CONSTRUCTION 1070 HORIZON DRIVE STE I FAIRFIELD CA 94533 829876 (707) 429-3017 ARMSTRONG INTERIOR SPECIALTIES 2162 PORTOLA CT FAIRFIELD CA 94534 673146 (707) 291-2015 SUNHAVEN BUILDERS 2031 BLUEBIRD WAY FAIRFIELD CA 94533 969910 (707) 720-5506 CARLSON CONSTRUCTION 2903 WATERMAN CT FAIRFIELD CA 94533 498282 (707) 429-2946 GB CONSTRUCTION COMPANY 2473 ELAN DRIVE FAIRFIELD CA 94533 896438 (650) 333-3435 BERGESEN ARTHUR STEVEN 405 BREVARD CT FAIRFIELD CA 94534 805341 (925) 963-7408 DURAN CONSTRUCTION 741 CASTLEWOOD CT FAIRFIELD CA 94534 1103156 (707) 624-5603 SOLANO - NAPA HABITAT FOR HUMANITY INC 5130 FULTON DRIVE SUITE R FAIRFIELD CA 94534 992796 (707) 422-1948 FLYNN BRADLEY J 3244 BROADMOOR FAIRFIELD CA 94534 540163 (510) 715-0551 PRO CONSTRUCTION P O BOX 2011 FAIRFIELD CA 94533 638669 (707) 332-8200 ABOVE BOARD WINDOWS 1225 LINCOLN STREET FAIRFIELD CA 94533 995081 (707) 249-1090 RESCOM REI LLC 5055 BUSINESS CENTER DR FAIRFIELD CA 94534 1102427 (707) 229-6272 STRONG MITCH CONSTRUCTION COMPANY 3227 LA COSTA CT FAIRFIELD CA 94533 590936 (707) 372-0184 S T R BUILDING 773 DYNASTY DRIVE FAIRFIELD CA 94534 442055 (707) 207-0901 ASCARIZ CONSTRUCTION 4091 SUISUN VALLEY ROAD FAIRFIELD CA 94534 788690 (707) 249-5355 MUTH DAVID A 3236 SEMINOLE CR FAIRFIELD CA 94534 963714 (925) 766-3026 C D I DEVELOPMENT & REALTY INC 490 CHADBOURNE RD STE C FAIRFIELD CA 94534 657447 (707) 224-7135 NEWMARIN CONSTRUCTION 5009 SOPRANO CIR FAIRFIELD CA 94534 885707 (415) 827-3799 TERRACOTTA CONSTRUCTION INC 1511 MARIPOSA WAY FAIRFIELD CA 94533 920167 (408) 431-6889 JIUNTI CONSTRUCTION 1800 VERMONT ST FAIRFIELD CA 94533 1053456 (415) 559-3280 GLADIATOR RENOVATIONS 4160 SUISUN VALLEY RD STE E FAIRFIELD CA 94534 1048336 (707) 704-5435 BENNING JORDAN CONSTRUCTION 1718 QUINCEY LANE FAIRFIELD CA 94534 977041 (707) 425-2200 CLASSROOM NETWORKS CORPORATION 1584 NEWBURGH DRIVE FAIRFIELD CA 94534 1013104 (707) 422-0791 H M W CONSTRUCTION INC 4401 WALTERS ROAD FAIRFIELD CA 94533 607927 (707) 631-2271 PANTOJA ALBERT 2928 MARIGOLD DRIVE FAIRFIELD CA 94533 1009784 (415) 450-8861 HENRICH R C 4582 MC CREADY COURT FAIRFIELD CA 94534 336378 (707) 864-5840 SAMS BRYANT 5751 POND LILY WAY FAIRFIELD CA 94533 920057 (510) 376-7162 GARGALICANA RAMIL 2613 AMBROSIA WAY FAIRFIELD CA 94533 1094404 (707) 315-5438 BC-BABCOCK CONSTRUCITON 2470 SAWGRASS COURT FAIRFIELD CA 94533 432601 (707) 486-7978 Packet Page 62 of 393Attachment 2 Page 39 of 52

Appendix D - Solano County Capable Firms
BusinessName Address City State ZipCode License PhoneNumber MASTERS BUILDER 1751 AUTUMN MEADOW DRIVE FAIRFIELD CA 94534 654347 (925) 785-0149 CHOMBO's CUSTOM CONSTRUCTION INC 5055 BUSINESS CENTER DR FAIRFIELD CA 94534 1065182 (707) 803-8661 FOWLER CONSTRUCTION 1619 FOOTHILL PL FAIRFIELD CA 94534 1046044 (925) 219-6530 ALL ACCESS PAINTING INCORPORATED PO BOX 2926 FAIRFIELD CA 94533 1003804 (707) 688-3735 TRI VALLEY MAINTENANCE & REPAIR INC 3295 SHELBY PL FAIRFIELD CA 94534 944459 (707) 631-6226 K&K CONSTRUCTION 416 ATLANTIC AVE FAIRFIELD CA 94533 1079152 (510) 209-0742 SMITHSON TIMOTHY C 331 ATLANTIC AVE FAIRFIELD CA 94533 549134 (707) 372-2717 PINNACLE BUILDING & DESIGN 5055 BUSINESS CENTER DRIVE FAIRFIELD CA 94534 881980 (707) 688-9396 HAGEN T CONSTRUCTION 510 CLEARWATER OAK CT FAIRFIELD CA 94534 1015002 (925) 719-4229 PRO STONE SOLUTIONS BY MOLINA 1430 MCKINLEY ST FAIRFIELD CA 94533 1062691 (707) 720-7826 G & F CONSTRUCTION 5475 LYON RD FAIRFIELD CA 94534 632254 (707) 718-5505 VAN PELT CONSTRUCTION SERVICES 4707 MANGELS BLVD FAIRFIELD CA 94534 871147 (707) 438-3790 J CHAVEZ GENERAL CONTRACTOR INC 3862 DANBURY WAY FAIRFIELD CA 94533 1063196 (415) 465-2220 SILVERMARK CONSTRUCTION SERVICES INC 180 GROBRIC CT FAIRFIELD CA 94534 1019403 (707) 759-3434 HSG VENTURES INC 428 MOUNTAIN MEADOWS DRIVE FAIRFIELD CA 94534 1032799 (408) 242-1789 OBRESTAD LANDSCAPING 600 CHERRY COURT FAIRFIELD CA 94534 546414 (707) 207-0109 D R H CONSTRUCTION 2401 A WATERMAN BLVD 227 FAIRFIELD CA 94533 780083 (707) 372-6864 VARELA's FINISH CARPENTRY 10 BALBOA COURT FAIRFIELD CA 94533 1042709 (707) 718-7493 MOORE RICK ENTERPRISES 16 WILLOTTA DRIVE FAIRFIELD CA 94534 345386 (530) 925-4661 CHOFA CONSTRUCTION 1654 GLENMORE DRIVE FAIRFIELD CA 94533 1009562 (707) 592-0607 TITAN CONSTRUCTION 1362 SPRINGFIELD CT FAIRFIELD CA 94534 1056124 (707) 450-0400 LOPEZ OSCAR 2120 VINE COURT FAIRFIELD CA 94533 946549 (707) 974-6481 LOBO CONSTRUCTION INC 2110 MARCHADOR DR FAIRFIELD CA 94534 970017 (510) 778-0236 L Q E CONSTRUCTION 2963 REDWOOD DRIVE FAIRFIELD CA 94533 772000 (707) 326-4112 ONE TOUCH PROPERTY MAINTENANCE 3452 NORWALK PLACE FAIRFIELD CA 94534 1012049 (510) 719-4328 LINCOLN JON CONSTRUCTION 1457 STONEWOOD CT FAIRFIELD CA 94534 947203 (707) 363-7800 BRACE CONSTRUCTION 5057 GOTHIC CT FAIRFIELD CA 94534 922750 (510) 815-4585 CAL ELITE BUILDERS & CAL ELECTRIC PO BOX 74 FAIRFIELD CA 94533 848900 (707) 422-4017 S M C CONSTRUCTION 2735 TOLAND DRIVE FAIRFIELD CA 94534 549683 (707) 322-0998 BAY AREA UNDERPINNING INC 2333 COURAGE DR STE C FAIRFIELD CA 94533 867128 (707) 310-0602 EAST BAY CONTRACTOR P O BOX 3293 FAIRFIELD CA 94533 424267 (707) 753-6113 FOOTHILL BUILDERS 4729 MANGELS BLVD FAIRFIELD CA 94534 554926 (707) 580-0498 M T Z CONSTRUCTION INC 1660 SAN DIEGO STREET FAIRFIELD CA 94533 1023507 (707) 688-9686 MENDOZA FRANCISCO 3321 SHENANDOAH CT FAIRFIELD CA 94534 1036140 (707) 720-5348 BETTENCOURT CONSTRUCTION INC 4949 RIDGECREST CT FAIRFIELD CA 94534 1082077 (707) 287-4710 AQUARIUS ENTERPRISES 286 DAPHNE DR FAIRFIELD CA 94533 676462 (707) 428-3509 LOOMIS CONSTRUCTION CO 2866 CALAVERAS DR FAIRFIELD CA 94534 581269 (707) 422-0394 CLEANAIR SOLUTIONS INC 826 BAYRIDGE PLACE FAIRFIELD CA 94534 810112 (707) 864-9499 WATSON TIM CONSTRUCTION 3071 PARK FIELD COURT FAIRFIELD CA 94533 472078 (707) 420-1942 SENIOR TIM CONSTRUCTION 903 CALLE DEL CABELLO FAIRFIELD CA 94534 764494 (707) 689-0369 CEDAR CONSTRUCTION MANAGEMENT INC 2839 CARMEL WAY FAIRFIELD CA 94534 996204 (650) 576-4248 ANDREWS CONSTRUCTION 812 TAFT ST FAIRFIELD CA 94533 917293 (707) 580-4745 FUCCHI RON STEVEN GENERAL CONTRACTOR 4449 SOLANO ROAD FAIRFIELD CA 94533 717953 (707) 479-3934 PINGUELO CONSTRUCTION INC 2288 ROCKVILLE RD STE B FAIRFIELD CA 94534 610938 (707) 864-3003 DEFIESTA MANASES 1851 KOLOB DR FAIRFIELD CA 94534 560083 (707) 315-7011 C M A G CONSTRUCTION INC 5308 DELOS COURT FAIRFIELD CA 94534 796765 (707) 333-6008 NEWKIRK CONSTRUCTION COMPANY INC P O BOX 2765 FAIRFIELD CA 94533 495407 (707) 426-6632 WYDECK STEVE CONSTRUCTION 522 GREAT JONES STREET FAIRFIELD CA 94533 532741 (707) 689-1630 HANLEY HOMES 3549 CROWNRIDGE COURT FAIRFIELD CA 94534 358984 (707) 373-6950 WOODCREEK HOMES INC 4015 SUISUN VALLEY ROAD FAIRFIELD CA 94534 734282 (707) 864-5522 RALLS JOHN L CONSTRUCTION 2046 DUNCAN COURT FAIRFIELD CA 94533 722528 (707) 429-8973 8A RENOVATION 1150 BUCKTHORN LANE FAIRFIELD CA 94533 1076588 (707) 337-5976 KISTLER CONSTRUCTION 5095 OAKBROOK CIR FAIRFIELD CA 94534 676907 (707) 688-3088 B V BUILDERS INC 251 PITTMAN RD #F FAIRFIELD CA 94534 994286 (510) 409-9373 KIEWIT INFRASTRUCTURE WEST CO 4650 BUSINESS CENTER DRIVE FAIRFIELD CA 94534 433176 (707) 439-7300 ECS 2349 N WATNEY WAY STE A FAIRFIELD CA 94533 995262 (707) 938-2000 GUISIHAN J CONSTRUCTION 1856 KOLOB DR FAIRFIELD CA 94534 890710 (707) 862-1762 BLUE STAR CONSTRUCTION 1384 MATTHEW DRIVE FAIRFIELD CA 94533 756072 (707) 580-3001 HERNANDEZ's CRAFTSMAN CONSTRUCTION 958 LINDEN AVENUE FAIRFIELD CA 94533 1086086 (510) 672-5660 COASTAL OAK BUILDING CO 687 HILLSIDE DR FAIRFIELD CA 94533 1002220 (760) 637-4542 SNR RENOVATIONS 1217 GRANT COURT FAIRFIELD CA 94533 971453 (707) 953-1525 RAMIREZ HOME BUILDERS 2031 FAIRFIELD AVE FAIRFIELD CA 94533 781345 (707) 419-2565 PORTES HILL CONSTRUCTION 805 3RD STREET FAIRFIELD CA 94533 1062540 (707) 334-0112 F G S CONSTRUCTION INC 250 EDWARDS WAY FAIRFIELD CA 94533 1078093 (707) 816-1488 BABCOCK CONSTRUCTION 2434 MORRISON LN FAIRFIELD CA 94534 353637 (707) 386-2434 BAY WIDE CONSTRUCTION AND CONCRETE 2382 PEACH TREE COURT FAIRFIELD CA 94533 994187 (707) 718-0692 LOUIS's HOME REPAIR & REMODELING 1242 ESSEX DRIVE FAIRFIELD CA 94533 871419 (707) 429-8909 HEALY JAMES EDWARD JR 1111 WESTERN STREET STE A1 FAIRFIELD CA 94533 808170 (707) 689-3818 WIGNALL JOHN C 2743 MANKAS CORNER RD FAIRFIELD CA 94533 541059 (707) 372-0560 JB ELECTRIC AND CONSTRUCTION 3295 SHELBY PLACE FAIRFIELD CA 94534 1021892 (707) 239-7806 CREATIVE BUILDERS 2827 PARKVIEW TERRACE FAIRFIELD CA 94534 788368 (707) 580-0381 CHRISTIAN BROTHERS CONSTRUCTION 4396 SOLANO ROAD FAIRFIELD CA 94533 403641 (707) 372-2651 4 K CONSTRUCTION 600 KENTUCKY ST # 136 FAIRFIELD CA 94533 909161 (707) 704-9860 COUNCIL J B & ASSOCIATES 4643 GREEN VALLEY RD FAIRFIELD CA 94534 460407 (707) 330-1276 COLLINS W P CONSTRUCTION INC 729 MARYLAND ST FAIRFIELD CA 94533 892429 (415) 706-1462 Packet Page 63 of 393Attachment 2 Page 40 of 52

Appendix D - Solano County Capable Firms
BusinessName Address City State ZipCode License PhoneNumber MILLER REMODELING 3484 NANTUCKET DRIVE FAIRFIELD CA 94534 535432 (707) 429-8333 HEAVY LOAD 713 EMERALD BAY DR FAIRFIELD CA 94534 768608 (510) 309-6903 TITAN BUILDING SERVICES INC 4423 GREENVALLEY RD FAIRFIELD CA 94534 1039303 (707) 389-5777 MOJAS ROBERT GENERAL CONTRACTOR INC 5211 PAVILION COURT FAIRFIELD CA 94534 930292 (707) 373-5852 BELLA PAINTING 2255 PALMER CIRCLE FAIRFIELD CA 94534 678919 (707) 631-6601 JR CONSTRUCTION 3799 STAFFORD SPRINGS WAY FAIRFIELD CA 94533 1037696 (707) 718-8449 SKILLED CONSTRUCTION SERVICES 3504 CANDLEWOOD COURT FAIRFIELD CA 94534 828399 (510) 715-7301 KORIFI CONSTRUCTION INC 821 TEXAS ST FAIRFIELD CA 94533 819360 (707) 425-8670 BC DESIGNS 1076 HORIZONS DRIVE #8 FAIRFIELD CA 94533 788751 (707) 426-1775 P H C BUILDING CONTRACTORS INC 3232 BROADMOOR LANE FAIRFIELD CA 94534 1085366 (707) 365-7672 HUTSON HOME CRAFT CONSTRUCTION 352 ROCKHURST COURT FAIRFIELD CA 94533 1029570 (707) 410-9754 RODRIGUES CONSTRUCTION 860 TABOR AVENUE FAIRFIELD CA 94533 399921 (707) 386-3346 ANDERSON CONSTRUCTION 4160 SUISUN VALLEY RD FAIRFIELD CA 94534 738489 (707) 249-7392 GILLIS JASON 1202 BROADWAY ST FAIRFIELD CA 94533 966795 (707) 688-5025 WHITMAN ROBERT COMPANY THE 3111 LOMITA CT FAIRFIELD CA 94533 435944 (707) 328-3406 NAVA PRO CONSTRUCTION 2042 SAN TOMAS STREET FAIRFIELD CA 94533 836712 (415) 660-8475 TAMARACK BUILDERS 3150 REDWOOD DRIVE FAIRFIELD CA 94533 264682 (707) 217-1618 PROGRESSIVE CONSTRUCTION & DESIGN PO BOX 938 FAIRFIELD CA 94533 314546 (707) 483-1099 BECK CONSTRUCTION SERVICES 1782 KOLOB DR FAIRFIELD CA 94534 694634 (916) 335-4972 GOLDEN HOME WORKS 612 HILLSDALE CT FAIRFIELD CA 94534 646468 (925) 998-1561 WIDE STEP CONSTRUCTION 4460 TOLENAS RD FAIRFIELD CA 94533 795596 (707) 290-3663 CRC BUILDERS 4171 SUISUN VALLEY RD STE L FAIRFIELD CA 94534 998730 (707) 615-6552 PETRU CONSTRUCTION INC 551 YARROW CT FAIRFIELD CA 94534 1062437 (415) 999-0433 PHASE 3 CONSTRUCTION INC 2401 WATERMAN BLVD FAIRFIELD CA 94534 774919 (510) 365-5397 LONE STAR CONSTRUCTION 335 GARDENIA CIRCLE FAIRFIELD CA 94533 668599 (707) 688-4092 NORTH VADER CONSTRUCTION 529 PRINCETON WAY FAIRFIELD CA 94523 1084429 (707) 535-6224 TOP SPEED BUILDERS INC 2401 WATERMAN BLVD STE A4-369 FAIRFIELD CA 94534 1065906 (951) 526-7630 LONGTIN CONSTRUCTION 1013 QUAIL DR FAIRFIELD CA 94533 587712 (510) 673-6274 TWINPEAKBUILDERS 4715 AUTUMN ROSE CT FAIRFIELD CA 94534 1078612 (707) 344-0295 MORGAN FENCE AND AWNING 3046-B ROCKVILLE ROAD FAIRFIELD CA 94534 912988 (707) 428-3302 MOUNTAIN BAY BUILDERS 840 EMPIRE ST FAIRFIELD CA 94533 564272 (415) 246-6397 RUIZ PAINTING AND WALLCOVERING 2931 OWENS CT FAIRFIELD CA 94534 1010719 (707) 344-5543 MUNDY CONSTRUCTION 1805 NEPHI DR FAIRFIELD CA 94534 709917 (415) 595-1575 HOME WORKS HOME IMPROVEMENTS 1601 ENTERPRISE DR SUITE 12 FAIRFIELD CA 94533 893517 (707) 815-2403 SOLANO COUNTY ROOFING INC 4349 CORDELIA RD FAIRFIELD CA 94534 495355 (707) 864-6000 HARLEY CONSTRUCTION SERVICES 1101 HORIZON DR STE 111 FAIRFIELD CA 94533 914628 (707) 425-8101 MARC CO 3123 PINE VALLEY DR FAIRFIELD CA 94534 803129 (707) 310-5339 CONSTRUCTION COVENANTS INC 5144 RENAISSANCE COURT FAIRFIELD CA 94534 793789 (707) 864-0650 AMW BUILDERS INC 4753 MANGELS BLVD FAIRFIELD CA 94534 1015121 (707) 685-4590 F M CONTRACTOR's 2109 HILLRIDGE DR FAIRFIELD CA 94533 576865 (707) 422-2125 PARKINSON D H CONSTRUCTION 4397 TOLENAS RD FAIRFIELD CA 94533 626635 (707) 425-3205 PACIFIC GENERAL CONSTRUCTION COMPANY 1954 GENTLE CREEK CT FAIRFIELD CA 94534 681334 (510) 334-5546 LOUGHRAN SEAN 5097 DA VINCI COURT FAIRFIELD CA 94534 966874 (707) 287-0774 WITHERS CONSTRUCTION & DEVELOPMENT 4753 MANGELS BLVD FAIRFIELD CA 94534 1019144 (707) 685-4590 EMMHY CONSTRUCTION INC 3624 RITCHIE ROAD FAIRFIELD CA 94534 730742 (925) 595-8064 BEAR TRACKS CONSTRUCTION 2912 PATWIN PL FAIRFIELD CA 94534 973995 (707) 249-6121 COASTAL CONSTRUCTION 5191 ANTIQUITY COURT FAIRFIELD CA 94534 990179 (510) 672-7502 FUIMAONO CONSTRUCTION 183 RONDA DRIVE FAIRFIELD CA 94533 1081390 (415) 444-6348 M G PLASTERING & GENERAL CONTRACTOR 2313 PALMER CT FAIRFIELD CA 94534 925882 (707) 290-2023 COMMUNITY HOUSING OPPORTUNITIES CORPORATION 5030 BUSINESS CENTER DR FAIRFIELD CA 94534 673114 (707) 759-6043 CONGDON DAVID L GENERAL CONTRACTOR 1010 VIA PALO LINDA FAIRFIELD CA 94534 402750 (707) 344-3125 SERVECON PO BOX 788 FAIRFIELD CA 94533 1101933 (707) 416-7034 DELANEY CONSTRUCTION 2375 FAIRWOOD CT FAIRFIELD CA 94534 827219 (707) 416-1748 REID CONSTRUCTION & MAINTENANCE 1735 ENTERPRISE DRIVE STE 106 FAIRFIELD CA 94533 931356 (707) 399-7009 MOJAS BOB GENERAL CONTRACTOR 5211 PAVILION COURT FAIRFIELD CA 94534 370867 (510) 326-8193 HERSTON BENJAMIN RUTLEDGE 2830 MANKAS BLVD FAIRFIELD CA 94534 1083173 (707) 416-7934 ELEVATE CONSTRUCTION & DESIGN INC 2460 CHUCK HAMMOND DR FAIRFIELD CA 94533 1065555 (707) 334-6369 JAMZ CONSTRUCTION 1101 HORIZON DRIVE #106 FAIRFIELD CA 94533 1091495 (707) 452-8512 MOJAS CONSTRUCTION AND DEVELOPMENT 5211 PAVILION COURT FAIRFIELD CA 94534 995938 (707) 373-3852 MULTICRAFT CONSTRUCTION 107 EMPIRE PLACE FAIRFIELD CA 94533 899477 (707) 344-5333 DUKE MICHAEL CONSTRUCTION 2016 CLIFFWOOD DRIVE FAIRFIELD CA 94534 940614 (707) 631-7995 ARCHITECTURAL CONSTRUCTION 310 GREAT JONES ST FAIRFIELD CA 94533 800547 (707) 425-1903 JORDAN WAYNE COSNTRUCTION 2033 ORANGE TREE WAY FAIRFIELD CA 94533 677051 (925) 752-4833 CANYON CONTRACTING & DESIGN INC 4667 GREEN VALLEY RD FAIRFIELD CA 94534 488625 (707) 326-5390 WALLER ROBERT DESIGN / BUILD 1432 HAWAII STREET FAIRFIELD CA 94533 578139 (707) 580-6171 SHEPPARD DON CONSTRUCTION 507 NEBRASKA STREET FAIRFIELD CA 94533 752155 (707) 399-7744 MILLER WALLACE 2223 SANTA CRUZ COURT FAIRFIELD CA 94533 683481 (707) 688-7072 PLOUGH CONSTRUCTION INC 100 SIEBE DRIVE FAIRFIELD CA 94534 563332 (707) 207-0208 CONTRACTOR 2.0 1430 MCKINLEY ST FAIRFIELD CA 94533 1092668 (707) 720-7826 CUESTA GEO INC 2709 KAPALUA CT FAIRFIELD CA 94534 1043431 (925) 337-9567 ALPHA GC CONSTRUCTION INC 4416 SOLANO RD FAIRFIELD CA 94533 1017883 (707) 720-9556 STEVE's HOME REPAIRS 1932 LARCHMONT CIRCLE FAIRFIELD CA 94534 1048174 (916) 678-2222 CONNER RAY CONSTRUCTION 39 CONNER CT FAIRFIELD CA 94534 257718 (707) 695-0770 WHITE D HOME REPAIR 437 DAWSON CREEK DR FAIRFIELD CA 94534 809063 (707) 628-6020 NEPOMUSENO CONSTRUCTION 1707 SAN CARLOS ST FAIRFIELD CA 94533 914131 (707) 290-6818 Packet Page 64 of 393Attachment 2 Page 41 of 52

Appendix D - Solano County Capable Firms
BusinessName Address City State ZipCode License PhoneNumber PORTALIA CONSTRUCTION 4370 THE MASTERS DR FAIRFIELD CA 94533 1081147 (510) 427-1040 WEDGEWOOD CONSTRUCTION 1395 SHELBY DRIVE FAIRFIELD CA 94534 974807 (707) 718-6124 KOLOB CONSTRUCTION 5319 LAUREL RIDGE CT FAIRFIELD CA 94534 832508 (707) 386-1950 GOODWIN ALEX 1881 KOLOB DRIVE FAIRFIELD CA 94534 906386 (707) 421-9658 ABERCROMBIE ENTERPRISES 3440 ASTORIA CIRCLE FAIRFIELD CA 94534 861756 (707) 290-5024 BETTENCOURT CONSTRUCTION 4949 RIDGECREST CT FAIRFIELD CA 94534 1032975 (707) 287-4710 BALLARD ALLAN MICHAEL 712 VINTAGE AVE FAIRFIELD CA 94585 752979 (925) 788-9061 A BIT OF CHARACTER REMODELING AND RENOVATION 1337 CANTERBURY DRIVE FAIRFIELD CA 94533 1087444 (707) 688-5345 CES INTEGRATED CORPORATION 5030 BUSINESS CENTER DR FAIRFIELD CA 94534 1091771 (707) 759-6043 BUDGET CONSTRUCTION COMPANY 1800 WALTERS CT STE D FAIRFIELD CA 94533 724166 (707) 399-8081 ADAME CONSTRUCTION 2499 SUNRISE DR FAIRFIELD CA 94533 1030757 (707) 631-2883 GLOBAL SOLUTIONS 637 CAPRI CT FAIRFIELD CA 94534 889469 (925) 580-7828 ALLSTATE VICTOR CORP 495 COTTONWOOD DR FAIRFIELD CA 94533 1032814 (925) 212-0395 GOLDEN STATE ELECTRICAL INNOVATIONS INC 1055 MEADOW GLEN CT FAIRFIELD CA 94533 1025699 (707) 631-4474 CUESTA GEO INC 2709 KAPALUA CT FAIRFIELD CA 94534 1043431 (925) 337-9567 ALL LEVEL SERVICES 296 HONEYSUCKLE DR FAIRFIELD CA 94533 765472 (707) 761-0345 SILVERMARK CONSTRUCTION SERVICES INC 180 GROBRIC CT FAIRFIELD CA 94534 1019403 (707) 759-3434 DHILLON ELECTRIC CO 5305 DELOSE CT FAIRFIELD CA 94534 755817 (707) 580-4652 DR ELECTRIC 3173 SONOMA VALLEY DR FAIRFIELD CA 94534 844596 (707) 426-2885 MINING MANAGEMENT INTERNATIONAL INC 1300 OLIVER ROAD SUITE 240 FAIRFIELD CA 94534 631834 (707) 435-8082 BUBLAVI JEFFERY L 1683 HIGHLAND CIRCLE FAIRFIELD CA 94534 913501 (707) 696-1537 BATES C ELECTRIC LLC 1250 OLIVER RD SUITE 1057 FAIRFIELD CA 94534 958293 (510) 224-7663 ALPHA ELECTRIC 2401 MERION COURT FAIRFIELD CA 94533 613835 (707) 410-4133 FREE ELECTRICAL SERVICES 4790 STONEWOOD DRIVE FAIRFIELD CA 94534 722035 (707) 225-5822 1ST CHOICE ELECTRIC SERVICE 827 SPINDRIFT PLACE FAIRFIELD CA 94534 1080150 (415) 328-5711 KIEWIT INFRASTRUCTURE WEST CO 4650 BUSINESS CENTER DRIVE FAIRFIELD CA 94534 433176 (707) 439-7300 SKYLIGHT ELECTRICAL SERVICE 4227 LOZANO LN UNIT H FAIRFIELD CA 94534 1073910 (707) 515-5503 MC GRATH ELECTRIC INC 2800 INDUSTRIAL DRIVE FAIRFIELD CA 94533 853934 (707) 422-4131 A D C ELECTRIC 1941 NEW JERSEY ST FAIRFIELD CA 94533 973191 (510) 837-1894 AAMP ELECTRIC 5263 KENRICK CT FAIRFIELD CA 94534 960184 (707) 580-0586 E R ELECTRIC 2323 FAIRFIELD AVE APT 23 FAIRFIELD CA 94533 544005 (510) 837-5886 HAINES ELECTRIC INC PO BOX 2758 FAIRFIELD CA 94533 1074635 (707) 419-1915 JIMENEZ ALEJANDRO 2754 PEPPERTREE DR FAIRFIELD CA 94533 1008061 (707) 673-7147 LEE LUKE YONGJIN 2215 PEACH TREE DR APT 19 FAIRFIELD CA 94533 694611 (818) 669-2725 HERSTON BENJAMIN RUTLEDGE 2830 MANKAS BLVD FAIRFIELD CA 94534 1083173 (707) 416-7934 1ST CHOICE ELECTRIC SERVICE 827 SPINDRIFT PLACE FAIRFIELD CA 94534 1102526 (415) 328-5711 WIRE-RITE ELECTRIC 2843 ELMHURST CIRCLE FAIRFIELD CA 94533 570201 (707) 321-5086 G B C ELECTRICAL & HVAC SERVICES 284 GARDENSTONE PL FAIRFIELD CA 94533 918015 (510) 650-8775 TRIPLE J ELECTRIC LLC 5228 ETRUSCAN DR FAIRFIELD CA 94534 1093256 (707) 333-4576 A J M ELECTRIC 2800 INDUSTRIAL DRIVE FAIRFIELD CA 94533 994910 (707) 422-4131 CHRISTIAN BROTHERS CONSTRUCTION 4396 SOLANO ROAD FAIRFIELD CA 94533 403641 (707) 372-2651 TOWERS EC 2403 TEA CT FAIRFIELD CA 94534 847255 (707) 803-6332 JB ELECTRIC AND CONSTRUCTION 3295 SHELBY PLACE FAIRFIELD CA 94534 1021892 (707) 239-7806 PACIFIC POWER & SYSTEMS INC 4970 PEABODY FAIRFIELD CA 94533 458315 (707) 437-2300 EN GARDE ELECTRICS P O BOX 609 FAIRFIELD CA 94533 763391 (707) 246-4686 CORTEZ ELECTRIC 370 HONEYSUCKLE DR FAIRFIELD CA 94533 1094198 (707) 430-2902 CAL ELITE BUILDERS & CAL ELECTRIC PO BOX 74 FAIRFIELD CA 94533 848900 (707) 422-4017 RODRIGUES CONSTRUCTION 860 TABOR AVENUE FAIRFIELD CA 94533 399921 (707) 386-3346 KARRITTECH 5055 BUSINESS CENTER DR FAIRFIELD CA 94534 1094059 (707) 400-5559 WINK ENTERPRISES INC 1345 ASTORIA DRIVE FAIRFIELD CA 94534 930196 (707) 428-5509 EMMHY CONSTRUCTION INC 3624 RITCHIE ROAD FAIRFIELD CA 94534 730742 (925) 595-8064 SERVECON PO BOX 788 FAIRFIELD CA 94533 1101933 (707) 416-7034 2A ELECTRIC INC 1133 IRONWOOD CIR FAIRFIELD CA 94533 1095540 (707) 366-0440 Packet Page 65 of 393Attachment 2 Page 42 of 52

APPENDIX E – DBE FREQUENTLY ASKED QUESTIONS PAGE 32

APPENDIX E – DBE FREQUENTLY ASKED QUESTIONS
DISCLAIMER: These questions and answers, in conjunction with the provisions under 49 CFR, Part 26, provide guidance and information pertaining to the implementation of the California Department of Transportation (Caltrans) Disadvantaged Business Enterprise (DBE) Program. These questions and answers are not, in themselves, legally binding and do not supplement the regulations. They are issued to provide an acceptable means, but not the only means, of clarifying compliance requirements with Part 26. While these questions and answers do not supplement the regulations, they are derived from extensive U.S. Department of Transportation (U.S. DOT), recipient, and contractor input concerning the determination of compliance with Part 26.

1. What is a Disadvantaged Business Enterprise (DBE)?
A DBE is a for-profit small business concern that is at least 51 percent owned by one or more individual(s) who are both socially and economically disadvantaged. For example, in the case of a corporation, such individuals must own at least 51 percent of the each class of voting stock outstanding and 51 percent of the aggregate of all stock outstanding. Also, the management and daily business operations of a DBE business must be controlled by one or more of the socially and economically disadvantaged individuals who own it.

2. What is the California Unified Certification Program (CUCP)? The CUCP was developed under a mutual agreement between certifying agencies within the State of California, creating a “one-stop shopping” for DBE certification in California. While Caltrans’ Certification Branch certifies eligible firms throughout the State, there are other agencies which provide DBE certification in their geographic area. These include City of Los Angeles, Los Angeles Metropolitan Transportation Authority, Bay Area Rapid Transit (BART), and the City of Fresno, to name a few. A full list is available on the certification website at: https://dot.ca.gov/programs/civil- rights/dbe.

3. What are the DBE Program objectives?
The DBE Program objectives are:
 To ensure nondiscrimination in the award and administration of federally-funded contracts in transit financial assistance programs.
 To create a level-playing field on which DBEs can compete fairly for federally-funded contracts.
 To ensure the DBE Program is narrowly tailored in accordance with applicable law.

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 To ensure that only firms that fully meet this part’s eligibility standards are permitted to participate as DBEs.
 To help remove barriers to the participation of DBEs in federally-funded contracts; to assist the development of firms that can compete successfully in the marketplace outside the DBE Program. To promote the use of DBEs in all types of federally-assisted contracts and procurement activities conducted by recipients.
 To provide appropriate flexibility to recipients of federal financial assistance in establishing and providing opportunities for DBEs.

4. What are the criteria for DBE certification?
Eligibility requirements for certification as a DBE are stated in 49 CFR, Part 26, Subpart D- Certification Standards. The following six requirements must be proved by a DBE applicant, but does not cover all the requirements found in 49 CFR, Part 26.

Social and Economic Disadvantage: A disadvantaged owner must be a U.S. Citizen (or resident alien) and meet the Federal definition of socially and economically disadvantaged as defined in 49 CFR, Part 26.67. Presumptive groups include women, Black Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Subcontinent Asian-Americans, or other minorities found to be disadvantaged by the regulations, or any individual found to be socially and economically disadvantaged on a case-by-case basis.

Rules to determine social and economic disadvantage also include extending the treatment of assets held by married couples to include domestic partnerships and civil unions that are legally recognized under state law. It also codifies guidance regarding the treatment of assets transferred to an immediate family member, or to a trust a beneficiary of which is an immediate family member, for less than fair market value, within two years prior to the submission of an application for certification or within two years of a participant’s annual program review.  Personal Net Worth: Only disadvantaged persons having a personal net worth (PNW) of less than $1,320,000 can be considered as a potential qualified DBE. Items excluded from a person’s net worth calculation include an individual’s ownership interest in the applicant’s firm, and his or her equity in their primary residence. Also, if an individual demonstrates that he/she is able to accumulate substantial wealth, the individual’s claim of economic disadvantage may be denied, even though the individual’s PNW is less than $1.32 million.  Business Size Standard: A firm (including affiliates) must be a small business as defined by the Small Business Administration (SBA). It must not have annual gross receipts over $23,980,000 in the previous three fiscal years ($56,420,000 for airport concessions in general with some exceptions). Depending on the type of work the business performs, other lower size standards may apply
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 Ownership: Must be a for-profit small business where socially and economically disadvantaged individuals own at least 51 percent interest and control management AND daily business operations; ownership cannot be in name only.  Independence: The business must not be affiliated with another firm in such a way as to compromise its independence and control. These include, but are not limited to, such areas as personnel, facilities, equipment, financial and/or bonding support, and other resources.

This means a business should be operational on its own, without support beyond what is applicable under normal industry standards.
 Management and Control: The socially and economically DBE owner(s) must possess the power to direct or cause the direction to the management and policies of the firm and to make day-to-day decisions, as well as long-term decisions on matters of management, policy and operations. Any delegation of duties must be revocable and where state law requires the owner to have a particular license or other credential in order to own and/or control a certain type of firm, then the socially and economically disadvantaged persons who own and control a potential DBE firm of that type must possess the required license or credential. A mere change in business structure to meet DBE requirements may not be sufficient to prove management and control.

5. How can I prove my group membership?
Any of the following documentation which indicates group membership will be considered: your birth certificate, your parent’s or grandparent’s birth certificate, naturalization papers, passport, military discharge paper (D.D. 214), tribal role card or registration with the United Indian Development Association and any other documentation that provides evidence of group membership. However, if you do not have any of the proceeding documentation as evidence of group membership, you will have to submit one (1) notarized statement from a relevant community organization attesting that you are regarded as a member of the group and stating how long you have been regarded as a member of that particular group. Group membership cannot be claimed solely upon being born in a certain country; and personal photographs are not acceptable as evidence of group membership. Any documents presented as evidence of group membership in a language other than English, must be translated and notarized.

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6. If I do not fall within the presumptive groups, can I still be considered a DBE? Yes, but you must prove by providing documentary evidence that you are socially and economically disadvantaged as stated in 49 CFR, Part 26, Appendix E. Socially and economically disadvantaged individual means any individual who is a U.S. citizen (or lawfully admitted permanent resident) and who meets the criteria based on 49 CFR, Part 26, and any individual found to be socially and economically disadvantaged on a case-by-case basis. In every case, consideration is given to education, employment and business history to prove disadvantage in entering into or advancing in the business world.

7. Which business owner should complete the Personal Financial Statement (PFS)? The majority disadvantaged owner(s) whose ownership and control is/are being relied upon for DBE certification should complete a PFS. Usually, this is the person who owns 51 percent or more of the firm. If two disadvantaged owners make up a majority of 51 percent ownership, both will be required to complete the PFS. For example, if Owner A owns 33 percent, Owner B owns 33 percent, and Owner C owns 34 percent, the two disadvantaged owners whose ownership and control is being relied upon must complete the PFS.

8. When completing the PFS, should I include my primary residence even though it is excluded from the net worth calculations?
Yes, you must indicate the current market value of your primary residence on Page 2 of the PFS form together with any debt you owe against it. However, do not include the present market value or mortgage amount of your primary residence on summary Page 1 of the PFS.

9. Why is it required to have an on-site evaluation of my business? It is a regulatory requirement. The Federal regulations state in 49, CFR, Part 26.83, Subpart C, Section 1: “… you must perform an on-site visit to the offices of the firm. You must interview the principal officers of the firm and review their resumes and/or work histories. You must also perform an on-site visit to job sites if there are such sites on which the firm is working at the time of the eligibility investigation in your jurisdiction or local area. You may rely upon the site visit report of any other recipient with respect to a firm applying for certification.”

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10. Once my business is DBE certified, does the certification expire? No. DBE certification does not expire. Once your business is certified as a DBE, it shall remain certified until and unless your certification is, in whole or in part, removed a due process. You are required to update your records with your certifying authority annually by completing an Annual Update Affidavit (AUA), and also during a 5th Year AUA process. The affidavit must affirm there have been no changes in the firm’s circumstances affecting its ability to meet size standards, disadvantaged status, and ownership or control requirements. This update requires you to submit the most recent business and personal taxes (signed copy). During the 5th Year AUA review, we may ask you to update your Personal Financial Statement as well. Failure to comply with the AUA requirement will lead to a firm being suspended, with further action taken to remove the business from the program.

11. What is the determination on the eligibility of firms owned by an Indian tribe? Any Indian tribe may own a DBE firm as an entity, however, the firm MUST be controlled by socially and economically disadvantaged individuals. The control requirement is the disadvantaged individuals involved with controlling the firm must meet personal net worth standards. Not every Indian tribe member must meet this requirement, but only the disadvantaged officers, board members, CEO, etc who actually control the firm must do so.

The issue of control is defined in 49 CFR, Part 26.71. The firm must also comply with the regulations regarding size standards, ownership, and independence.

12. I’m an out-of-state business and currently seeking work in California; can I be certified as a DBE?
Yes, however, your firm must first be DBE certified in your home state. You must complete the appropriate application in the state you reside. For example, if your firm is based in Arizona, you must proceed through Arizona’s DBE certification process before seeking work as a DBE in California. Once you are certified as a DBE in your home state, you can then apply for certification in California and a California certifying agency can request the onsite report from Arizona’s DBE agency. The certification process is complete under the provision of 49 CFR, Part 26.85, Interstate certification.

Out-of-state businesses must submit a complete package of all the documents submitted to their home state to date.

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13. Is there a cost to the applicant for the certification process? No. The only cost associated with certification is for notarizing the application and the cost of postage.

14. I have questions regarding the DBE application; who can I contract for assistance? There are detailed instructions attached to the application packet on how to complete the forms, however, if you still have additional questions, our friendly certification analysts are here to assist you with your Caltrans DBE application. Just call and ask for the Analyst of the Day, Monday through Friday, 8:00 a.m. to 5:00 p.m., PST, at (916) 324-1700. (If you do not have a DBE application, you may obtain the application at https://dot.ca.gov/programs/civil-rights/dbe-certification- information.)

15. What are my appeal rights if I am denied DBE certification? You may appeal a decision if you feel all the facts have not been duly considered. To do so, please respond in writing within 90 days from the date of your denial letter to:

U.S. Departmental Office of Civil Rights
External Civil Rights Program Division, Room W78-101 1200 New Jersey Avenue, SE Washington, D.C. 20590
You must include in your letter of appeal a statement that specifies why the certification decision is erroneous, identifies the significant facts that were not considered by the certifying agency, or identifies the regulatory provision that was improperly implied.

16. How long is the certification process from start to finish? Certifying agencies must make decisions on applications for certification within 90 days of receiving from the applicant firm all information required. A certifying agency may extend this time period once, for no more than an additional 60 days, upon written notice to the firm, explaining fully and specifically the reasons for the extension.

17. Can I use the DBE application form to apply for airport concession as well? Yes. If you do not have a DBE application, you may obtain the application at https://dot.ca.gov/programs/civil-rights/dbe-certification-information .

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18. Does DBE certification have reciprocity with other agencies, such as the Small Business Administration (SBA)?
No. Caltrans does not have any reciprocity with the SBA. The SBA 8(a) Program and the DBE Program are separate Federal certifications. One must apply with both SBA and Caltrans to attain both certifications.

19. Are my taxes and other personal information secured? At Caltrans, we must comply with confidentiality requirements and we take this responsibility seriously. All files are kept behind locked doors, where only Certification staff has access.

20. I’m a prime contractor; how can I find DBE firms?
All certified firms are listed in the DBE Directory. You can access the database to find DBE firms in your area at https://dot.ca.gov/programs/civil-rights/dbe-search . If you are experiencing problems with accessing our database, you may call the Analyst of the Day at (916) 324-1700.

21. My business is certified as a DBE; where do I go from here? As you know, other state departments, cities, and counties offer many opportunities for small businesses to bid for federally-funded contracts. For jobs currently out for bid, please visit Division of Contracts and Procurements website. For major projects, visit the Office Engineer website. If you’re looking to bid with agencies other than Caltrans, you can find links to participating California Unified Certification Program agencies at http://californiaucp.org .

Being a small business in California offers many opportunities; not just with federal contracts, but state contracts as well. You may want to visit: Department of General Services website.

You may also contact Caltrans’ District Small Business Liaison staff at: https://dot.ca.gov/caltrans- near-me.

22. Can my DBE certification be suspended?
Yes. Regulatory changes effective November 3, 2014, (49 CFR, Part 26) provides authority to the certifying agencies, including Caltrans, to suspend a firm’s DBE certification without a hearing when a certifying agency believes that one or more of the disadvantaged owners needed to meet the ownership and control requirements is incarcerated or died.

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A certifying agency has authority to suspend a firm’s DBE certification when there is adequate evidence to believe that there has been a material change in circumstances that may affect the eligibility of the DBE firm to remain certified; when the DBE fails to notify the recipient in writing of any material change in circumstances; or fails to timely file an affidavit of no change and supporting docs such as taxes.

23. What are effects of being suspended?
While suspended, a DBE may not be considered to meet a contract goal on a new contract, and any work it does on a contract received during the suspension shall not be counted toward a recipient's overall goal. The DBE may continue to perform under an existing contract executed before the DBE received a Notice of Suspension and may be counted toward the contract goal during the period of suspension as long as the DBE is performing a commercially useful function under the existing contract.

24. How do I get my suspension issue resolved?
Following receipt of the Notice of Suspension, if the DBE believes it is no longer eligible, it may voluntarily withdraw from the program, in which case no further action is required. If the DBE believes that its eligibility should be reinstated, it must provide to the recipient information demonstrating that the firm is eligible notwithstanding its changed circumstances. Within 30 days of receiving this information, the recipient must either lift the suspension and reinstate the firm's certification or commence a decertification action under §26.87 of this part. If the recipient commences a decertification proceeding, the suspension remains in effect during the proceeding.

25. Can I appeal the suspension?
The decision to immediately suspend a DBE is not appealable to the US Department of Transportation.

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APPENDIX F – SAMPLE “DOING BUSINESS WITH” INFORMATION PAGE 40

APPENDIX F – SAMPLE “DOING BUSINESS WITH” INFORMATION

MISSION STATEMENT
To increase participation and ensure that small, disadvantaged, women, minority, owned businesses are afforded an equal opportunity to compete in the City’s procurement process and help businesses grow.

BUSINESS DIVERSITY PROGRAM OBJECTIVES
 Increase awareness of Business Diversity Programs
 Assist small, disadvantaged, women, minority, owned businesses grow  Provide networking and business development assistance WHAT IS THE DBE PROGRAM?
The DBE Program was established by the federal government to ensure women-and-minority owned businesses have the opportunity to participate in contracts financed in whole or in part by the U.S.

Department of Transportation (49 CFR Part 26)

DBE PROGRAM OBJECTIVES
 To ensure nondiscrimination in the award and administration of DOT assisted contracts  To create a level playing field on which DBE’s can compete fairly for DOT assisted contracts  To ensure that the DBE Program is narrowly tailored in accordance with applicable law  To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as a DBE
 To help eliminate barriers to the participation of DBE firms in DOT assisted contracts  To assist the development of firms that can compete successfully in the market place outside the DBE Program
FOSTERING SMALL BUSINESS PARTICIPATION (49 CFR PART 26.39) In 2012, a new element was added to the DBE Program intended to assist in leveling the playing field for small businesses. It is considered a race and gender-neutral element of the Department’s DBE Program.

CERTIFICATION ELIGIBILITY REQUIREMENTS
In order to become a certified DBE, a firm must be 51% or more owned and controlled by a socially and economically disadvantaged individual within the meaning of DOT regulations. Additional DBE certification criteria include:
 Firm must be a for profit, small business meeting SBE size standards  Qualified owner(s) must have a personal net worth that does not exceed $1.32 million  Qualified owner(s) must be a U.S. citizen or lawful permanent resident.

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APPENDIX F – SAMPLE “DOING BUSINESS WITH” INFORMATION PAGE 41

APPLYING FOR DBE CERTIFICATION
You can find the DBE application at https://dot.ca.gov/programs/civil-rights/and click on the Disadvantaged Business Enterprise Program link.

First time applicants for DBE certification must complete and submit the application and related material to the certifying agency that is located closest to your business home office. Only submit one application to one agency.

LIST OF CERTIFYING CUCP DBE/ACDBE AGENCIES
 California Department of Transportation (DBE/ACDBE) (CALTRANS)  City of Fresno (DBE/ACDBE)
 City of Los Angeles (DBE/ACDBE)
 Los Angeles County Metropolitan Transportation Authority (DBE)  San Diego County Regional Airport Authority (ACDBE)
 San Francisco Bay Area Rapid Transit District (DBE)
 San Francisco International Airport (ACDBE)
 San Francisco Municipal Transportation Agency (DBE/ACDBE)  San Mateo County Transit District/ Peninsula Corridor Joint Powers Board (DBE)  Santa Clara Valley Transportation Authority (DBE)

DBE DIRECTORY LISTING
You can find certified DBEs at https://dot.ca.gov/programs/civil-rights/dbe-search .

FREQUENTLY ASKED QUESTIONS
Q: Is there a site visit required for DBE certification? A: Yes.

Q: How long does it take to get certified?
A: The federal regulations allow 90 days to process a complete DBE application.

Q: What is the cost for certification?
A: There is no cost associated with DBE certification.

Q: How long will my DBE certification last?
A: Your DBE certification does not expire. However, you are required to submit an Annual Update Affidavit to ensure your firm continues to meet DBE Program standards.

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Agenda Item No: 4.

AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023294 of the City Council of the City of Fairfield Approving a Funding Agreement Between the City of Fairfield and the Solano Transportation Authority for the Purchase of SolarPowered Electric Vehicle Chargers, Suspending Competitive Bidding, Authorizing a Contract with BEAM for the Purchase of Two EV ARC 2020 Chargers, and Authorizing an Update to the Fiscal Year 20232024 Budget RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed resolution would authorize the city manager to enter into a funding agreement totaling $250,000 between the City of Fairfield and the Solano Transportation Authority (STA) for the purchase of solar powered electric vehicle chargers.

DISCUSSION
In September 2020, Governor Newsom signed Executive Order N7920 that stipulates that 100% of in state sales of new passenger cars and light duty trucks will be zeroemission by 2035 and 100% of medium and heavyduty vehicles sales must be zero emission by 2045, where feasible. One of the key pillars of Executive Order N7920 is the adoption of strategies to enhance the implementation of zero emission infrastructure, including electric vehicle (EV) charging stations and vehiclegrid integration. To assist in funding the State’s goals and expansion of EV charging infrastructure, California’s Budget Act of 2022 appropriated $1,000,000 (EV Earmark Funds) from the state general fund to the California Department of Transportation (Caltrans), to be allocated to the Solano Transportation Authority (STA) for EV infrastructure projects in the cities of Vacaville, Fairfield, Suisun City, and Rio Vista. The EV Earmark Funds are to be explicitly used to improve access to reliable, affordable, and equitably located EV chargers by increasing EV charger deployments. The EV Earmark Fund was split between the four cities and requires each city to develop and submit an expenditure plan for meeting the goals of the funding allocation to Caltrans through the STA.

The Public Works Department is seeking to promote the public’s transition to clean vehicles and reduce overall vehicle emission through the purchase of two Beam EV ARC 2020 solarpowered EV charging systems. The EV ARC 2020 units will be deployed at the FairfieldVacaville Hannigan Train Station located at 4921 Vanden Road, Fairfield.

The EV ARC 2020 is a fully autonomous, transportable, ADAcompliant, solarpowered electric charging system that fits inside a standard parking space without reducing available parking. The unit can generate and store enough clean solar electricity to charge up to 265 miles in a single day, and the battery storage capabilities allow it to charge electric vehicles day or night. Each unit has two EV charger dispensers. The electricity produced is clean and renewable, reducing 100% of greenhouse gas emissions from gasolinepowered vehicles and electric vehicles powered by the utility grid.

In July 2023, STA executed a Funds Transfer Agreement with Caltrans to secure the EV Earmark Funds. STA subsequently prepared funding agreements for each of the four Solano County cities for their respective share of the funds. Once the funding agreement is executed, the City will place the order for the EV ARC units. Currently, BEAM Global can deliver the order in approximately 90 days, at which point the units can be deployed immediately. Initially the use of the EV ARC 2020 EV charging unit is proposed to be free. At a future City Council meeting, staff intends to bring forth for City Council’s consideration an EV ARC 2020 EV charging unit rate matrix designed to offset the cost of maintaining these solar powered EV charger units.

FINANCIAL IMPACT
The STA funding agreement of $250,000 will be used for the purchase of the EV ARC units, which will be fully funded through the EV Earmark Funds; no additional funding will be required.

A $250,000 budget adjustment is required to appropriate the funds in Fiscal Year 2024 to Fund 252 (Organization Code 25260199 and Project CPW070122). The increase in appropriations will be allocated as $200,000 for equipment and $50,000 to construction.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to execute the funding agreement. However, this is not recommended, as not executing the funding agreement would mean the City would not receive the $250,000 funding coordinated by STA.

STAFF CONTACT
Marisa Cumpian, Sr. Management Analyst
(707) 4287494
[email protected]
COORDINATED WITH
City Attorney's Office, Finance Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Funding Agreement between STA and the City of Fairfield REVIEWERS:

Reviewer Action Date
Packet Page 77 of 393

Agenda Item No: 4.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023294 of the City Council of the City of Fairfield Approving a FundingAgreement Between the City of Fairfield and the Solano Transportation Authority for thePurchase of SolarPowered Electric Vehicle Chargers, Suspending CompetitiveBidding, Authorizing a Contract with BEAM for the Purchase of Two EV ARC 2020Chargers, and Authorizing an Update to the Fiscal Year 20232024 BudgetRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe proposed resolution would authorize the city manager to enter into a funding agreement totaling$250,000 between the City of Fairfield and the Solano Transportation Authority (STA) for the purchaseof solar powered electric vehicle chargers.DISCUSSIONIn September 2020, Governor Newsom signed Executive Order N7920 that stipulates that 100% of instate sales of new passenger cars and light duty trucks will be zeroemission by 2035 and 100% ofmedium and heavyduty vehicles sales must be zero emission by 2045, where feasible. One of the keypillars of Executive Order N7920 is the adoption of strategies to enhance the implementation of zeroemission infrastructure, including electric vehicle (EV) charging stations and vehiclegrid integration. Toassist in funding the State’s goals and expansion of EV charging infrastructure, California’s Budget Actof 2022 appropriated $1,000,000 (EV Earmark Funds) from the state general fund to the CaliforniaDepartment of Transportation (Caltrans), to be allocated to the Solano Transportation Authority (STA)for EV infrastructure projects in the cities of Vacaville, Fairfield, Suisun City, and Rio Vista. The EVEarmark Funds are to be explicitly used to improve access to reliable, affordable, and equitably locatedEV chargers by increasing EV charger deployments. The EV Earmark Fund was split between the fourcities and requires each city to develop and submit an expenditure plan for meeting the goals of thefunding allocation to Caltrans through the STA. The Public Works Department is seeking to promote the public’s transition to clean vehicles andreduce overall vehicle emission through the purchase of two Beam EV ARC 2020 solarpowered EVcharging systems. The EV ARC 2020 units will be deployed at the FairfieldVacaville Hannigan TrainStation located at 4921 Vanden Road, Fairfield. The EV ARC 2020 is a fully autonomous, transportable, ADAcompliant, solarpowered electriccharging system that fits inside a standard parking space without reducing available parking. The unitcan generate and store enough clean solar electricity to charge up to 265 miles in a single day, and thebattery storage capabilities allow it to charge electric vehicles day or night. Each unit has two EVcharger dispensers. The electricity produced is clean and renewable, reducing 100% of greenhousegas emissions from gasolinepowered vehicles and electric vehicles powered by the utility grid.In July 2023, STA executed a Funds Transfer Agreement with Caltrans to secure the EV EarmarkFunds. STA subsequently prepared funding agreements for each of the four Solano County cities fortheir respective share of the funds. Once the funding agreement is executed, the City will place theorder for the EV ARC units. Currently, BEAM Global can deliver the order in approximately 90 days, atwhich point the units can be deployed immediately. Initially the use of the EV ARC 2020 EV chargingunit is proposed to be free. At a future City Council meeting, staff intends to bring forth for City Council’sconsideration an EV ARC 2020 EV charging unit rate matrix designed to offset the cost of maintainingthese solar powered EV charger units.FINANCIAL IMPACTThe STA funding agreement of $250,000 will be used for the purchase of the EV ARC units, which willbe fully funded through the EV Earmark Funds; no additional funding will be required.A $250,000 budget adjustment is required to appropriate the funds in Fiscal Year 2024 to Fund 252(Organization Code 25260199 and Project CPW070122). The increase in appropriations will beallocated as $200,000 for equipment and $50,000 to construction.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may choose not to execute the funding agreement. However, this is not recommended, asnot executing the funding agreement would mean the City would not receive the $250,000 fundingcoordinated by STA.STAFF CONTACTMarisa Cumpian, Sr. Management Analyst(707) 428[email protected] WITHCity Attorney's Office, Finance DepartmentATTACHMENTS:DescriptionProposed ResolutionProposed Funding Agreement between STA and the City of Fairfield REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 12/5/2023 11:23 AM
Beavers, Esther Approved 12/5/2023 5:47 PM
Beavers, Esther Approved 12/5/2023 5:54 PM
Packet Page 78 of 393

CITY OF FAIRFIELD

RESOLUTION NO. 2023-294

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING A FUNDING

AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND THE SOLANO TRANSPORTATION

AUTHORITY FOR THE PURCHASE OF SOLAR-POWERED ELECTRIC VEHICLE CHARGERS,

SUSPENDING COMPETITIVE BIDDING, AUTHORIZING A CONTRACT WITH BEAM FOR THE PURCHASE OF TWO EV ARC 2020 CHARGERS, AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2023-2024 BUDGET

WHEREAS, in September 2020, Governor Newsom signed Executive Order N-79-20 that stipulates that 100% of in-state sales of new passenger cars and light-duty trucks will be zero- emission by 2035 and 100% of medium and heavy-duty vehicles sales must be zero emission by 2045 where feasible; and

WHEREAS, one of the key pillars of Executive Order N-79-20 is the adoption of strategies to enhance the implementation of zero-emission infrastructure, including electric vehicle (EV) charging stations; and

WHEREAS, to assist in funding the State’s goals and expansion of EV charging infrastructure, California’s Budget Act of 2022 appropriated $1,000,000 (EV Earmark Funds) from the state general fund to the California Department of Transportation (Caltrans) to be allocated to the Solano Transportation Authority (STA) for EV infrastructure project in the cities of Vacaville, Fairfield, Suisun City, and Rio Vista; and

WHEREAS, the City of Fairfield’s allocation is $250,000; and

WHEREAS, the EV Earmark Funds are to be explicitly used to improve access to reliable, affordable, and equitably located EV chargers by increasing EV charger deployments; and

WHEREAS, The Public Works Department is seeking to promote the public’s transition to clean vehicles and reduce overall vehicle emissions through the purchase of two Beam EV ARC 2020 solar-powered EV charging systems; and

WHEREAS, the desired equipment is only available from BEAM Global (BEAM); and

WHEREAS, there is a 2% discounted price available through BEAM’s cooperative contract with the State of California Department of General Services Contract (#1-22-61-16); and

WHEREAS, the EV ARC 2020 units will be deployed at the Fairfield -Vacaville Hannigan Train Station located at 4921 Vanden Road, Fairfield ; and

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RES. NO. 2023-294

Page 2 ends

WHEREAS, the funding agreement with the STA outlines what is included as reimbursement; and

WHEREAS, an increase of $250,000 to the appropriations in Fund 252 for the purchase of two EV ARC 2020 chargers and related construction is required; and

WHEREAS, the revised appropriation constitutes an update to the Fiscal Year (FY) 2023-2024 Budget approved pursuant to Resolution No. 2023-149.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute the funding agreement in the amount of $250,000.

Section 2. The city manager, public works director, or designee is hereby authorized to do all things necessary and proper to implement the above-mentioned agreement.

Section 3. The city council hereby suspends competitive bidding for the purchase of two Beam EV ARC 2020 solar-powered charging systems.

Section 4. The council hereby approves a budget adjustment of $250,000 to the Capital Streets Fund (Fund 252).

Section 5. The city manager is hereby authorized and directed to purchase the equ ipment and do all things necessary to complete the actions authorized under this Resolution.

PASSED AND ADOPTED this 19th day of December, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________ _____________________________________________ MAYOR
ATTEST:

___________________________
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RES. NO. 2023-294

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CITY CLERK
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1 STA-CoFF EV Infrastructure Network RWG

FUNDING AGREEMENT

BETWEEN

THE SOLANO TRANSPORTATION AUTHORITY
AND

CITY OF FAIRFIELD
FOR

ELECTRIC VEHICLE INFRASTRUCTURE NETWORK

This Funding Agreement (“Agreement”) is made on _____________________, 2023 (“Effective Date”) between the Solano Transportation Authority (“STA”), a joint powers authority organized under Government Code section 6500 et seq. consisting of the County of Solano and the Cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo, and the City of Fairfield, a municipal corporation (“City”), each individually referred to as a “Party” and collectively as the “Parties”.

RECITALS

WHEREAS, STA was created in 1990 through a Joint Powers Agreement between the County of Solano and the cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo to serve as the Congestion Management Agency (“CMA”) for Solano County; and

WHEREAS, STA, as the CMA and the County Transportation Authority (“CTA”) for the County of Solano, partners with various federal, state, regional, and local transportation and planning agencies, such as the Metropolitan Transportation Commission (“MTC”) and California Department of Transportation (“Caltrans”) District 4, and local government, to set countywide transportation priorities and to coordinate the delivery of transportation projects in furtherance of the identified transportation priorities; and

WHEREAS, Solano Electric Vehicle (“EV”) Transition Program is a Countywide initiative that was created to provide a comprehensive approach to reducing barriers to the deployment of electrical vehicles in Solano County; and

WHEREAS, STA has supported and continues to plan to leverage its discretionary funds in efforts to support the expansion of EV projects; and

WHEREAS, STA has secured state earmark funding with Caltrans to improve access to a reliable, affordable, and equitable EV Infrastructure Network by increasing the deployment of EV charges; and

WHEREAS, the funds provided under this Agreement will be applied to any phase required to deliver and implement EV chargers; and

WHEREAS, City seeks to implement EV infrastructure for its EV earmark priority projects located at the Fairfield-Vacaville Hannigan Train Station (the “Project”); and

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2 STA-CoFF EV Infrastructure Network RWG
WHEREAS, STA received STA Board approval on May 10, 2023 to enter into a funding agreement with the City to implement EV infrastructure; and

WHEREAS, STA and City desire to enter into this Funding Agreement to define the respective roles and responsibilities of the Parties for the Project.

AGREEMENT

NOW THEREFORE, in consideration of the mutual promises set forth in this Agreement, STA and City agree as follows:

A. Project and Funding Identification:

1. The Project will be implementing EV infrastructures at strategic locations that are publicly accessible and expand access to employment centers and other key destinations that are frequently visited by Solano residents, such as government centers, downtowns, mobility hubs, park and ride lots, community centers. Additional project locations that can be considered include, but are not limited to, parks, recreational areas, and access to other community resources or services.

2. The maximum funding amount allocated for all phases of implementing the EV infrastructure is $250,000.

3. Funds must be expended by June 30, 2026.

B. STA agrees to:

Upon submission of an invoice by City, and upon approval of the STA’s representative, pay City monthly in arrears for fees and expenses incurred the prior month, up to the maximum amount provided for in this Agreement.

C. City agrees:

1. To implement EV infrastructure at the Fairfield-Vacaville Hannigan Train Station.

2. To be bound and abide by any and all applicable provisions of the Funds Transfer Agreement (“FTA”) between STA and Caltrans, which is attached as Exhibit A and incorporated by reference as if fully set forth in this Agreement.

3. To cooperate with STA and do all such things, provide all such documentation, and take all such actions as shall be reasonably required by STA, to facilitate City’s and STA’s compliance with the Agreement to complete all project work.

4. To submit invoices to STA at least on a quarterly basis.

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5. Within one hundred twenty (120) days of expending all of the funds or upon completion or termination of Project, whichever comes first, City shall submit to STA a Project Closeout Report. The Project Closeout Report at a minimum shall include a description of completed Project component(s) and a description of Project outcomes along with photographs of the Project.

D. Term and Termination:

This Agreement is effective as of the Effective Date, and shall remain in effect until August 3, 2026, unless it is terminated or amended earlier as provided in this Agreement. This Agreement may be terminated by either Party due to Project funding shortfalls,material breach of any provisions of this Agreement, or other unforeseen event(s), upon providing fourteen (14) days’ notice to the non-terminating party. In the event of loss of funding, the Parties agree to work collaboratively to redirect the Project funds to other projects eligible for such funding, to the extent not restricted by the provisions of the FTA.

E. Mutual Indemnification:

1. STA to indemnify City
STA agrees to indemnify, defend, protect, hold harmless, and release City, their elected bodies and officials, agents, officers and employees (collectively referred to in this paragraph as (“City”), from and against any and all claims, losses, proceedings, damages, causes of action, liability, costs, or expense (including attorneys’ fees and witness costs) arising from or in connection with, or caused solely by any negligent act or omission or willful misconduct of STA.

This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying Party under workers’ compensation acts, disability benefit acts, or other employee benefit acts.

At its sole discretion, City may participate at its own expense in the defense of any claim, action or proceeding, but such participation shall not relieve STA of any obligation imposed by this section. City shall notify STA within thirty (30) days of any claim, action or proceeding and cooperate fully in the defense. Notwithstanding the foregoing, City’s failure to notify STA within said thirty (30) day time limit shall not relieve STA of any obligation imposed by this section unless STA has been actually prejudiced by such delay.

2. City to indemnify STA
City agrees to indemnify, defend, protect, hold harmless, and release STA, their elected bodies and officials, agents, officers and employees (collectively referred to in this paragraph as (“STA”) from and against any and all claims, losses, proceedings, damages, causes of action, liability, costs, or expense (including attorneys’ fees and witness costs) arising from or in connection with, or caused solely by any negligent act or omission or willful misconduct of City.

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At its sole discretion, STA may participate at its own expense in the defense of any such claim, action or proceeding, but such participation shall not relieve City of any obligation imposed by this section. STA shall notify City within thirty (30) days of any claim, action or proceeding and cooperate fully in the defense. Notwithstanding the foregoing, STA’s failure to notify City within said thirty (30) day time limit shall not relieve City of any obligation imposed by this section unless City has been actually prejudiced by such delay.

3. Each Party to defend itself for concurrent claims
STA agrees to defend itself and City agrees to defend itself, from any claim, action or proceeding arising out of the negligent act or omission or willful misconduct of STA and City in the performance of this Agreement where there is a concurrent claim against both Parties. In such cases, STA and City agree to retain their own legal counsel, bear their own defense costs, and waive their right to seek reimbursement of such costs, except as provided in subparagraph 5 below.

4. Joint Defense
Notwithstanding subparagraph 3 above, in cases where STA and City agree in writing to a joint defense, STA and City may appoint joint defense counsel to defend the claim, action or proceeding arising out of or including allegations of the negligent act or omission or willful misconduct of City and STA in the performance of this Agreement. Joint defense counsel shall be selected by mutual agreement of the Parties. The Parties agree to share the costs of such joint defense and any agreed settlement in equal amounts, except as provided in subparagraph 5 below. The Parties further agree that no individual Party may bind another to a settlement agreement without the written consent of all Parties.

5. Reimbursement and/or Reallocation
Where a trial verdict or arbitration award allocates or determines the comparative fault of the Parties, a Party may seek reimbursement and/or reallocation of defense costs, settlement payments, judgments and awards, consistent with such comparative fault of that Party.

F. Insurance

1. Each Party agrees to maintain its status as a legally self-insured public entity for general, auto and professional liability insurance coverage with limits of no less than five million dollars ($5,000,000) per occurrence and no less than five million dollars ($5,000,000) aggregate. Each Party’s insurance or self-insurance will be considered primary for all claims arising out of acts of that Party. Each Party agrees to cover the other Parties, their officials, employees and agents, as an additional insured or additional covered party using standard ISO endorsement No. CG2010 or its equivalent for general liability coverage. Each Party also agrees to require all of its consultant, contractors, and subcontractors engaged to work on this Project to name the other Party as an additional insured as well.

2. Each Party will maintain Workers’ Compensation as required by law for all its employees with limits not less than $1,000,000 per occurrence. No Party’s insurance shall be called upon to satisfy any claim for workers’ compensation filed by an employee of the other Packet Page 85 of 393Attachment 2 Page 4 of 16

5 STA-CoFF EV Infrastructure Network RWG
Parties. Each Party will provide the other Party with a Waiver of Subrogation endorsement for Workers Compensation. Each Party also agrees to require all of its consultants, contractors, and subcontractors engaged to work on this Project to carry the same Workers Compensation insurance limits and endorsements.

3. Each Party will require all of its consultants, contractors, and subcontractors engaged to work on the Project to carry workers compensation insurance in accordance with statutory limits and general liability insurance with limits of no less than two million dollars ($2,000,000) per occurrence and no less than four million ($4,000,000) aggregate.

G. Dispute Resolution
The Parties agree that any disputes between the Parties should be resolved initially without the intervention of a third party. Accordingly, should a dispute arise between the STA and City regarding the performance of this Agreement, the Parties agree that the STA Executive Director and City’s City Manager shall initially meet and confer. Should these two officers fail to reach consensus, the dispute shall be referred to a STA Board Subcommittee along with the Solano County Supervisor that is a member of the STA Board. Should the STA Subcommittee fail to resolve the dispute, litigation may be commenced in the Solano County Superior Court, or the United States District Court, Eastern District of California.

H. Notice
All notices required or authorized by this Agreement shall be in writing and shall be delivered in person or by deposit in the United States mail, by certified mail, postage prepaid, return receipt requested. Any mailed notice, demand, request, consent, approval or communication that a Party desires to give to the other Party shall be addressed to the other Party at the addresses set forth below. A Party may change its address by notifying the other Parties of the change of address. Any notice sent by mail in the manner prescribed by this Paragraph shall be deemed to have been received on the date noted on the return receipt or five days following the date of deposit, whichever is earlier.

SOLANO TRANSPORTATION AUTHORITY:

Daryl K. Halls, Executive Director
423 Main Street
Suisun City, CA 94585
Attn: Jasper Alve, Project Manager
CITY OF FAIRFIELD:

David Gassaway, City Manager
1000 Webster Street, 3rd Floor
Fairfield, CA 94533
Attn: Paul Kaushal, Director of Public Works
I. No Waiver
The waiver by either Party of any breach or violation of any requirement of this Agreement shall not be deemed to be a waiver of any such breach in the future, or of the breach of any other requirement of this Agreement.

J. Assignability
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6 STA-CoFF EV Infrastructure Network RWG
No Party to this Agreement shall assign or transfer any interest in this Agreement nor the performance of any duties or obligations hereunder, without the prior written consent of the other Party, and any attempt by any Party to so assign or transfer this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.

K. Governing Law and Venue
The construction and interpretation of this Agreement and the rights and duties of the Parties shall be governed by the laws of the State of California with venue residing in Solano County.

L. Force Majeure
No Party shall be liable or responsible to the other Party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in performance under this Agreement (except for any obligation to make previously owed payments to the other Party hereunder) or for any interruption of services, directly or indirectly, from acts of nature, civil or military authority, acts of public enemy, war, strikes, labor disputes, shortages of suitable parts, materials, labor or transportation, or any similar cause beyond the reasonable control of the Parties.

M. Prior Agreements and Amendments
This Agreement represents the entire agreement of the Parties with respect to the subject matter described in this Agreement, and no representation, warranties, inducements or oral agreements have been made by any of the Parties except as expressly set forth in this Agreement.

This Agreement may only be modified by a written amendment duly executed by the Parties.

N. Severability
If any provision or portion of this Agreement is found by any court of competent jurisdiction to be unenforceable or invalid for any reason, such provision shall be fully severable and shall not in any way impair the enforceability of any other provision of this Agreement.

O. Compliance with all Laws
The Parties shall observe and comply with all applicable federal, state and local laws, ordinances, and codes, including those of the Federal Highway Administration (“FHWA”) and the Federal Transit Authority (“FTA”).

P. Non-Discrimination Clause

1. During the performance of this Agreement, the Parties and their subcontractors shall not deny any benefits or privileges to any person on the basis of race, religion, color, ethnic group identification, national origin, ancestry, physical handicap, mental disability, medical condition, marital status, age, sex or sexual orientation, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religion, color, ethnic group identification, national origin, ancestry, physical handicap, mental disability, medical condition, Packet Page 87 of 393Attachment 2 Page 6 of 16

7 STA-CoFF EV Infrastructure Network RWG
marital status, age, sex or sexual orientation. Each Party shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

2. The Parties shall comply with Title VI of the Civil Rights Act of 1964, the provisions of the Fair Employment and Housing Act (Government Code section 12900, et seq.), the regulations promulgated pursuant to it (Title 2, California Code of Regulations, section 10000, et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (sections 11135-11139.5) and any state or local regulations adopted to implement any of the foregoing, as such statutes and regulations may be amended from time to time.

Q. Access to Records and Retention
All Parties, acting through their duly authorized representative, as well as any federal or state grantor agency providing all or part of the funding associated with this Agreement, the State Controller, the Comptroller General of the United States, and the duly authorized representatives of any of the Parties, shall have access to any books, documents, accounting procedures and practices, papers and records of any Party which are directly pertinent to the subject matter of this Agreement for the purpose of making audit, examination, excerpts and transcriptions. Except where longer retention is required by any federal or state law, the Parties shall maintain all required records for three years after final payment for any work associated with this Agreement, or after all pending matters are closed, whichever is later.

R. Interpretation
Each Party has reviewed this Agreement and any question of doubtful interpretation shall not be resolved by any rule or interpretation providing for interpretation against the drafting Party.

This Agreement shall be construed as if all of the Parties drafted it. The captions and headings contained herein are for convenience only and shall not affect the meaning or interpretation of this Agreement.

S. Counterpart and Electronic Signature
As permitted under the U.S. Electronic Signatures in Global and National Commerce (“ESIGN”) Act of 2000, and the Uniform Electronic Transactions Act (“UETA”), the Parties hereby agree to conduct this transaction by electronic means. This Agreement may be executed through an electronic signature and may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties agree that the electronic signatures appearing on this Agreement are intended by each Party using it to have the same force and effect as the use of a manual signature for the purposes of validity, enforceability, and admissibility.

T. Signatory’s Warranty
Each Party warrants to each other Party that he or she is fully authorized and competent to enter into this Agreement in the capacity indicated by his or her signature and agrees to be bound by this Agreement.
[signatures on next page]
Packet Page 88 of 393Attachment 2 Page 7 of 16

8 STA-CoFF EV Infrastructure Network RWG
The Parties have executed this Agreement on the day and year first written above.

SOLANO TRANSPORTATION AUTHORITY CITY OF FAIRFIELD
By: ________________________________
Daryl K. Halls, Executive Director
By: ________________________________
David Gassaway, City Manager
Approved as to Form: Approved as to Form:

By: ________________________________
Megan J. Callaway, STA Legal Counsel
By: ________________________________
David G. Lim, City Attorney

Packet Page 89 of 393Attachment 2 Page 8 of 16

9 STA-CoFF EV Infrastructure Network RWG

EXHIBIT A

Funds Transfer Agreement between the California Department of Transportation and the Solano Transportation Authority
Packet Page 90 of 393Attachment 2 Page 9 of 16

Project ID: PLBP-6249(055)
Advantage ID: 0423000312
Funds Transfer Agreement Between the California Department of Transportation and the Solano Transportation Authority

1.1 The California Department of Transportation (Caltrans) and the Solano Transportation Authority (STA) hereby enter into this Funds Transfer Agreement (Agreement) on the terms and conditions set forth below.

1.2 This Agreement is not valid until signed by both parties. This Agreement shall expire on STA’s completion of its obligations under this Agreement, but may be extended by amending this Agreement.

BACKGROUND

2.1 Section 19.56, subdivision (g) (1) (AP) of the Budget Act of 2022 (the Act) appropriated $1,000,000 (the Funds) from the State General Fund to Caltrans, to be allocated to STA for the Electric Vehicle Infrastructure in the Cities of Vacaville, Fairfield, Suisun City and Rio Vista.

2.2 Caltrans determined the best method for allocation to ensure the funds are used for the purposes specified in Section 19.56 of the Act is a funds transfer agreement.

2.3 State clean air policies seek to cut 60% of air pollution by decarbonizing across sectors, with transportation as the biggest potential to decarbonize since it currently makes up about 40% of Greenhouse Gas (GHG) emissions, which is a detrimental contributor to climate change. With the increase in variability and severity of climate change impacts, the transportation network becomes vulnerable therefore it is imperative to rapidly decarbonize the transportation sector to decrease the GHG emissions.

Executive Order N-7-20 puts an end to the sales of internal combustion engines by 2035, which rapidly scales down emissions of single-passenger vehicles. In the context of Solano County, the growth of the Electric Vehicle (EV) market is critical in contributing to the statewide strategy of reducing GHG emissions. With the end of internal combustion engines, there is an anticipated shift in the use and reliance on zero-emission cars in how our residents chose to travel to access employment centers, government centers and hospitals, and other key destinations such as downtown waterfronts, parks, community resources, and other recreational activities.

It is our goal to expand and improve Solano residents’ access to a reliable, affordable, and equitable EV Infrastructure Network by increasing the deployment of the EV chargers by four (4) implementing agencies: Fairfield, Packet Page 91 of 393Attachment 2 Page 10 of 16

Funds Transfer Agreement Between the California Department of Transportation and the Solano Transportation Authority

2 Suisun City, Vacaville, and the unincorporated County. The increased deployment of EV Chargers will give our residents confidence as they plan and switch to zero-emission vehicles, which will have long-lasting benefits to our communities through the decrease of air pollution that improves the well-being and health of Solano residents.

SCOPE OF WORK

3.1 The Funds provided under this Agreement will be used to improve access to a reliable, affordable, and equitable EV Infrastructure Network by increasing the deployment of EV chargers at the four (4) eligible implementing agencies:

City of Fairfield, City of Suisun City, City of Vacaville, and the unincorporated County facilities within those cities. The Project will be implementing EV infrastructures at strategic locations that are publicly accessible and expand access to employment centers and other key destinations that are frequently visited by Solano residents such as government centers, downtowns, mobility hubs, park and ride lots, community centers. Additional project locations that can be considered include but are not limited to parks, recreational areas, and access to other community resources or services. Funds provided under this Agreement will be applied to any phase required to deliver and implement EV chargers by the respective implementing agency.

3.2 STA shall only use Funds for the Project specified in the Act. STA’s self- attestation verifying the intended use of funds shall be provided to the Department prior to the release of any funds.

FUNDING, COSTS, COST LIMITATION, & PAYMENT

4.1 The Funds will be encumbered within 2 days of the effective date of this Agreement. Pursuant to Section 19.56 of the Act, funds must be encumbered by June 30, 2024, and expended by June 30, 2026.

4.2 Payments shall be made as authorized by Sections 19.56(a) of the Act, including, but not limited to the provisions noted below:
a. Notwithstanding any other law, a designated state entity administering an allocation pursuant to this section may provide the allocation as an advance lump sum payment, and the allocation may be used to pay for costs incurred prior to the effective date of the act adding this paragraph.
b. Funding provided in this section shall not be used for a purpose subject to Section 8 of the Article XVI of California Constitution.

4.3 Within 30 days of expending all of the Funds or upon completion or termination of Project, whichever comes first, STA shall submit to Caltrans a Project Closeout Report. The Project Closeout Report at a minimum shall include a Packet Page 92 of 393Attachment 2 Page 11 of 16

Funds Transfer Agreement Between the California Department of Transportation and the Solano Transportation Authority

3 description of completed Project component(s) and a description of Project outcomes. Photographs of the Project are encouraged to be included.

4.4 Any Project costs paid using the Funds that are determined by subsequent audit to be unallowable under 48 CFR, Part 31 or 2 CFR, Part 200, are subject to repayment by STA to Caltrans.

4.5 STA shall return any unspent Funds to Caltrans at the conclusion, completion, or termination of the Project.

4.6 Upon written demand by STATE, any overpayment to STA of amounts invoiced to CALTRANS shall be returned to STATE.

4.7 Should STA fail to refund any moneys due CALTRANS as provided herein or should STA breach this AGREEMENT by failing to complete Project without adequate justification and approval by STATE, then, within thirty (30) days of demand, or within such other period as may be agreed to in writing between the PARTIES, STATE, acting through the State Controller, the State Treasurer, the CTC or any other public entity or agency, may intercept, withhold and demand the transfer of an amount equal to the amounts paid by or owed to CALTRANS for each Project, from future apportionments or any other funds due to STA from the Highway Users Tax Fund or any other sources of funds, and/or may also withhold approval of future STATE-FUNDED projects proposed by ADMINISTERING AGENCY.

INQUIRIES & NOTICES

5.1 All inquiries during the term of this Agreement will be directed to the representatives listed below:

For Caltrans:

Name: Moon Rana
Address: 111 Grand Avenue
Oakland, CA 94612
Phone Number: (510)421-8017
Email: [email protected]

For STA:

Name: Daryl K. Halls, Executive Director
Address: 423 Main Street
Suisun City, CA 94585
Phone Number: (707)399-3204
Attn: Jasper Alve, Project Manager
Email: [email protected]

5.2 Each party may change their representative listed above upon 10 calendar days’ written or emailed notice to the other party and without the need for amending this Agreement.

OTHER TERMS & CONDITIONS
Packet Page 93 of 393Attachment 2 Page 12 of 16

Funds Transfer Agreement Between the California Department of Transportation and the Solano Transportation Authority

4 6.1 Drug-Free Workplace Requirements: STA will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and STA may be ineligible for award of any future State agreements if Caltrans or the State Department of General Services determines that any of the following has occurred: STA has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)

6.2 Conflict of Interest: STA needs to be aware of the following provisions regarding current or former state employees. If STA has any questions on the status of any person rendering services or involved with the Agreement, Caltrans must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code §10410):
1). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.

Packet Page 94 of 393Attachment 2 Page 13 of 16

Funds Transfer Agreement Between the California Department of Transportation and the Solano Transportation Authority

5 2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code §10411):
1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision- making process relevant to the contract while employed in any capacity by any state agency.

2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If STA violates any provisions of above paragraphs, such action by STA shall render this Agreement void. (Pub. Contract Code §10420.) If the Agreement is rendered void, STA shall return all Funds.

6.3 Labor Code/Workers' Compensation: STA needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and STA affirms to comply with such provisions before commencing the performance of the work described in this Agreement. (Labor Code § 3700.)

6.4. Americans With Disabilities Act: STA assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. § 12101 et seq.)

6.5. STA Name Change: An amendment is required to change STA’s name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.

6.6. Resolution: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

Packet Page 95 of 393Attachment 2 Page 14 of 16

Funds Transfer Agreement Between the California Department of Transportation and the Solano Transportation Authority

6 6.7. Air or Water Pollution Violation: Under State law, STA shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

6.8. Audit: STA agrees that Caltrans, the California Department of General Services, the California State Auditor’s Office, or other State agency with a legitimate business purpose, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. STA agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of record retention is stipulated.

6.9. Amendments: No amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties. Any amendment signed by STA must be approved by its Board of Directors as evidenced by a resolution, order, motion, or ordinance of the STA and a copy provided to Caltrans. No oral understanding or agreement not incorporated in the Agreement is binding on any of the parties.

6.10. Caltrans and STA shall continue with their responsibilities under this Agreement during any dispute.

6.11 This Agreement may be executed in separate counterparts.

6.12 An electronically signed copy of this Agreement shall have the same force and effect as if it were signed manually.

6.13 Should STA be declared to be in breach of this AGREEMENT or otherwise in default thereof by STATE, and if STA is constituted as a joint powers authority, special district, or any other public entity not directly receiving funds through the State Controller, CALTRANS is authorized to obtain reimbursement from whatever sources of funding are available, including the withholding or transfer of funds, pursuant to Article IV – 21, from those constituent entities comprising a joint powers authority or by bringing of an action against STA or its constituent member entities, to recover all funds provided by CALTRANS hereunder.

Packet Page 96 of 393Attachment 2 Page 15 of 16

Funds Transfer Agreement Between the California Department of Transportation and the Solano Transportation Authority
7 State:

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Printed Name: Jeanie Ward-Waller
Signature:

Title: Deputy Director for Planning & Modal Programs
Date:

Local Agency:

Solano Transportation Authority
Printed Name: Daryl K. Halls
Signature:

Title: Executive Director
Date:

Accounting Certification
Jie Chen 07/05/2023 $1,000,000.00
07/14/23
July 11, 2023
Packet Page 97 of 393Attachment 2 Page 16 of 16

Agenda Item No: 5.

AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023295 of the City Council of the City of Fairfield Ordering the Summary Vacation of a Portion of Cement Hill Road Between Portland Drive and Passion Lane and Authorizing Reservation of a Public Service Easement RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
To create the approved subdivision and street configuration within the Villages at Fairfield development, the City of Fairfield must vacate a portion of old Cement Hill Road lying within and immediately adjacent to the project area. Approval of this resolution will formally remove this former segment of Cement Hill Road and reserve a public service easement.

DISCUSSION
On April 4, 2017, the City Council approved the Large Lot Final Map of Villages at Fairfield, Village I, allowing the creation of new streets within the master planned development area. The developer, Rancho Tolenas Corp (Developer), physically closed a portion of Cement Hill Road to public traffic in June of 2017, which includes the segment now proposed for vacation, and has since removed the portion of road as part of the construction of the subdivision improvements.

At its March 20, 2018, meeting, the council approved a resolution declaring its intent to vacate a segment of old Cement Hill Road and setting a public hearing pursuant to California Streets and Highways Code Section 8320. The resolution of intent and accompanying exhibits specifically excluded this section of Cement Hill Road now proposed for vacation at the request of Pacific Gas and Electric Company (PG&E) and the Developer to ensure continued access to existing utility lines in the area. All utilities have now been undergrounded. Therefore, a public service easement will be reserved.

Staff recommends that the council adopt the proposed resolution of vacation to complete the vacation of this portion of the street and to reserve as public service easement within this area.

FINANCIAL IMPACT
Packet Page 98 of 393

Agenda Item No: 5.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023295 of the City Council of the City of Fairfield Ordering the SummaryVacation of a Portion of Cement Hill Road Between Portland Drive and Passion Laneand Authorizing Reservation of a Public Service EasementRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUETo create the approved subdivision and street configuration within the Villages at Fairfield development,the City of Fairfield must vacate a portion of old Cement Hill Road lying within and immediately adjacentto the project area. Approval of this resolution will formally remove this former segment of Cement HillRoad and reserve a public service easement.DISCUSSIONOn April 4, 2017, the City Council approved the Large Lot Final Map of Villages at Fairfield, Village I,allowing the creation of new streets within the master planned development area. The developer,Rancho Tolenas Corp (Developer), physically closed a portion of Cement Hill Road to public traffic inJune of 2017, which includes the segment now proposed for vacation, and has since removed theportion of road as part of the construction of the subdivision improvements. At its March 20, 2018, meeting, the council approved a resolution declaring its intent to vacate asegment of old Cement Hill Road and setting a public hearing pursuant to California Streets andHighways Code Section 8320. The resolution of intent and accompanying exhibits specifically excludedthis section of Cement Hill Road now proposed for vacation at the request of Pacific Gas and ElectricCompany (PG&E) and the Developer to ensure continued access to existing utility lines in the area. Allutilities have now been undergrounded. Therefore, a public service easement will be reserved. Staff recommends that the council adopt the proposed resolution of vacation to complete the vacationof this portion of the street and to reserve as public service easement within this area.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, approval can be postponed until the questions are addressed.

STAFF CONTACT
Trisha Curran, Senior Engineering Technician
(707) 4287471
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A
Attachment 3: Exhibit B
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 12/4/2023 4:52 PM
Kaushal, Paul Approved 12/4/2023 5:36 PM
Beavers, Esther Approved 12/4/2023 8:31 PM
Beavers, Esther Approved 12/4/2023 8:31 PM
Packet Page 99 of 393

CITY OF FAIRFIELD
RESOLUTION NO. 2023-295

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ORDERING THE

SUMMARY VACATION OF A PORTION OF CEMENT HILL ROAD BETWEEN PORTLAND

DRIVE AND PASSION LANE AND AUTHORIZING RESERVATION OF A PUBLIC SERVICE

EASEMENT

WHEREAS, California Streets and Highways Code Section 8331 authorizes the city to summarily vacate a street easement if the street or highway has been impassible for vehicular traffic for a period of five years or more and no public funds have been expended for maintenance on the street during such period; and
WHEREAS, that portion of Cement Hill Road, more particularly described and depicted herein as Exhibits “A” and “B,” attached hereto and made a part hereof and lying within APNs 0170-010-470, - 510 and -520, has not been used for street or highway purposes for more than five years; and WHEREAS, no public monies have been expended for maintenance of this right-of-way area; and WHEREAS, certain public utility facilities are situated within these lands to be vacated; and WHEREAS, the City Council finds that the vacation of a portion of Cement Hill Road is exempt under Section 15061(b)(3) of the California Environmental Quality Act Guidelines. The proposed vacation is within the scope of and is consistent with the City’s General Plan, the Villages at Fairfield Plan, and the Development Agreement, and involves no environmental effects that were not described and analyzed in the Final Environmental Impact Report for the Villages at Fairfield that was certified on September 5, 2005.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES HEREBY RESOLVES:

Section 1. The council specifically finds that the facts and determinations contained in the Recitals to this Resolution are true and correct.

Section 2. The council hereby finds that the location, purpose, and extent of the proposed vacation of the portion of Cement Hill Road, more particularly described and shown on Exhibits “A” and “B” attached hereto, is consistent with the Fairfield General Plan.

Section 3. Pursuant to Section 8324 of the Streets and Highways Code, the council hereby finds that the excess right of way associated with this portion of Cement Hill Road is unnecessary for present or prospective public use and is not useful as a non-motorized transportation facility (i.e., for bikes and pedestrians).

Section 4. That said portion of Cement Hill Road hereinabove referred to and hereinafter particularly described, be, and the same is hereby vacated, and from and after the recordation of this resolution, such vacated portion no longer constitutes a portion of Cement Hill Road, subject to the reservation and exception contained in Section 5.

Packet Page 100 of 393Attachment 1 Page 1 of 2

RES. NO. 2023-295

Page 2 ends

Section 5. The right-of-way vacated, pursuant to Section 4, is hereby subject to the following reservation and exception: A public service easement and all rights necessary to maintain, operate, replace, remove, or renew any existing or future public utilities and public service facilities, pursuant to Section 8340(c) of the Streets and Highways Code.

Section 6. The city clerk is hereby authorized and directed to record in accordance with Section 8336 of the Streets and Highways Code a certified copy of the Resolution, attested by the city clerk and under the seal of this City, in the Office of the County Recorder of Solano County.

Section 7. Upon completion of the vacation, the city manager is authorized to take all necessary and proper actions to effectuate this resolution.

PASSED AND ADOPTED this 19th day of December, 2023, by the following vote:

AYES: MEMBERS: MOY /BERTANI / CARR /PANDURO / TONNESEN/ VACCARO/ WILLIAMS

NOES: MEMBERS: ____________________________________________________

ABSENT: MEMBERS: ____________________________________________________

ABSTAIN: MEMBERS: ____________________________________________________

____________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 101 of 393Attachment 1 Page 2 of 2

E X H IB IT "A"

L E G A L D E S C R I P T IO N

C E M E N T H I L L R O A D A B A N D O N M E N T

REAL PROPERTY IN THE CITY OF FAIRFIELD, SOLANO COUNTY, AND STATE OF CALIFORNIA DESCRIBED AS FOLLOWS:

BEING A PORTION OF LOT BAND LOT C AS SHOWN ON THE "LARGE LOT FINAL MAP OF VILLAGES AT FAIRFIELD - VILLAGE I" FILED MAY 3, 2017 IN BOOK 91 OF SUBDIVISION MAPS AT PAGE 53 AND A

PORTION OF THE GRANT DEED TO FAIRFIELD SUISUN UNIFIED SCHOOL DISTRICT RECORDED IN DOCUMENT NUMBER 201800008599 OFFICIAL RECORDS SOLANO COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

BEGINNING AT THE SOUTHEAST CORNER OF LOT C AS SHOWN ON SAID MAP.

THENCE FROM SAID POINT OF BEGINNING, SOUTH 61 °03'52" WEST, A DISTANCE OF 905.37 FEET ALONG THE COMMON LINE BETW EEN SAID MAP AND LINEAR PARK AND THE CENTERLINE OF THE 40- FOOT WIDE CEMENT HILL ROAD;
THENCE NORTH 56°19'16" WEST, A DISTANCE OF 10.00 FEET TO THE SOUTHEAST RIGHT OF WAY LINE OF PASSION LANE;
THENCE FROM A RADIAL LINE WHICH BEARS SOUTH 56°19'16" EAST, ALONG A NON-TANGENT CURVE CONCAVE TO THE WEST, HAVING A RADIUS OF 48.00 FEET, NORTHEASTERLY 18.10 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 21 °36'00";
THENCE ALONG THE NORTH LINE OF CEMENT HILL ROAD, NORTH 61 °03'52" EAST, A DISTANCE OF 906.96 FEET TO THE EAST LINE OF SAID LOT C;
THENCE SOUTH 00°09'44" WEST, A DISTANCE OF 22.89 FEET TO THE POINT OF BEGINNING.

CONTAINING 18,201 SQUARE FEET OR 0.418 ACRES, MORE OR LESS.

SEE EXHIBIT ·B·, PLAT TO ACCOMPANY DESCRIPTION, ATTACHED HERETO AND MADE A PART HEREOF.

THIS DESCRIPTION HAS BEEN PREPARED BY ME, OR UNDER MY DIRECTION, IN CONFORMANCE WITH THE PROFESSIONAL LAND SURVEYORS ACT.

RYAN~
Packet Page 102 of 393Attachment 2 Page 1 of 1

EX H IB IT 'B '

PLAT TO ACCOMPANY

DESCRIPTION

VILLAGES AT FAIRFIELD

CEMENT HILL ROAD ABANDONMENT

CITY OF FAIRFIELD

COUNTY OF SOLANO STATE OF CALIFORNIA
~

GULF DRIVE
)

PORTION OIF
lOT 1B
9i-S0-53

NORTH LINE OF

CEMENT HILL ROAD
!LOT C
91-SI0-53
--u
0 ;;o ~ r
)> z
0 0 ;;o
< m
LEGEND
N56'19'16"W

10.00'
FSUSD

PRO PERTY BO U NDARY

SU BJECT EA SEMENT

FAIR FIELD SUISUN UN IFIED

SCHO O L DISTRICT
0,
3:
"O
ci N
I
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__J
:i:
i-!- z w
::::;; w u
i-!-
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__J
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0 POINT OF BEGINNING ?

SOUTHEAST CORNER I

OF LOTC
soo·og• 44"W

22.89'

C EM EN T H ILL A BA N D O N M EN T
18,201± SF
0 CENTERLINE OF

CEMENT HILL ROAD
10 0 200
SCALE:1 "= 200'
400

BUILDING RELATIONSHIPS ONE PROJECT AT A TIME
4670 WILLOW ROAD, STE 1 25 /
(/)
.Q
PLEASANTON, CA 945B8 FAX 925.B47. l 557 _5.
-';
November 1, 2023
TEL 925.B47. l 556
1135069 SHEET 1 OF 1
Packet Page 103 of 393Attachment 3 Page 1 of 1

Agenda Item No: 6.

AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023296 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Canon Station Area 4 Neighborhood 5 Subdivision as Complete
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution will accept the subdivision improvements for the Canon Station Area 4 Neighborhood 5 Subdivision (Subdivision) as complete.

DISCUSSION
One Lake Holding, LLC. (Developer) has completed all the required subdivision improvements at the Subdivision in accordance with the subdivision improvement agreement approved by City Council on September 7, 2021, by Resolution No. 2021216. This residential project consisted of 97 low density, singlefamily residential homes that directly abuts the Lake Trail Park.

Staff has inspected the subdivision improvements and found them to be complete in accordance with City standards and the requirements of the subdivision improvement agreement. The proposed resolution accepts the subdivision improvements as being complete, except for the obligation of the Developer to repair or reconstruct defective work for a period of one year after final acceptance.

FINANCIAL IMPACT
Acceptance of the public improvements by the council will obligate the City to maintain the public improvements, which includes Big Sky Drive, Amaranth Place, Lavander Place, and water, sewer and storm utility infrastructure. Sidewalks, streetlights, and appurtenant facilities will be maintained by the Homeowner’s Association (HOA) with a portion of maintenance costs being funded by Community Facilities District #20181 (CFD 20181). This development is included within the boundary of CFD 20181, which will provide funding for public safety services, lighting and landscape maintenance, and the operation and maintenance of open space areas, parks, and future cemetery.

Packet Page 104 of 393

Agenda Item No: 6.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023296 of the City Council of the City of Fairfield Accepting theSubdivision Improvements for the Canon Station Area 4 Neighborhood 5 Subdivisionas CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the resolution will accept the subdivision improvements for the Canon Station Area 4Neighborhood 5 Subdivision (Subdivision) as complete.DISCUSSIONOne Lake Holding, LLC. (Developer) has completed all the required subdivision improvements at theSubdivision in accordance with the subdivision improvement agreement approved by City Council onSeptember 7, 2021, by Resolution No. 2021216. This residential project consisted of 97 low density,singlefamily residential homes that directly abuts the Lake Trail Park.Staff has inspected the subdivision improvements and found them to be complete in accordance withCity standards and the requirements of the subdivision improvement agreement. The proposedresolution accepts the subdivision improvements as being complete, except for the obligation of theDeveloper to repair or reconstruct defective work for a period of one year after final acceptance.FINANCIAL IMPACTAcceptance of the public improvements by the council will obligate the City to maintain the publicimprovements, which includes Big Sky Drive, Amaranth Place, Lavander Place, and water, sewer andstorm utility infrastructure. Sidewalks, streetlights, and appurtenant facilities will be maintained by theHomeowner’s Association (HOA) with a portion of maintenance costs being funded by CommunityFacilities District #20181 (CFD 20181). This development is included within the boundary of CFD20181, which will provide funding for public safety services, lighting and landscape maintenance, and the operation and maintenance of open space areas, parks, and future cemetery.

All landscaping will be maintained by either the HOA, various fronting property owners, or through the CFD funding.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 4287478
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 12/4/2023 4:53 PM
Kaushal, Paul Approved 12/4/2023 5:34 PM
Beavers, Esther Approved 12/4/2023 8:29 PM
Beavers, Esther Approved 12/4/2023 8:29 PM
Packet Page 105 of 393

CITY OF FAIRFIELD

RESOLUTION NO. 2023-296

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE SUBDIVISION IMPROVEMENTS FOR THE CANON STATION PLANNING AREA 4 – NEIGHBORHOOD 5

SUBDIVISION AS COMPLETE

WHEREAS, the city council approved a Subdivision Improvement Agreement with One Lake Holding, LLC. (Developer) for the required subdivision improvements for the Canon Station Planning Area 4 – Neighborhood 5 subdivision on September 7, 2021, by Resolution No. 2021- 216; and

WHEREAS, the Developer has completed all of the required improvements in accordance with the Subdivision Improvement Agreement approved by council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the subdivision improvements as complete pursuant to the agreement between the City and the Developer, approved by council on September 7, 2021.

PASSED AND ADOPTED this 19th day of December, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK

Packet Page 106 of 393Attachment 1 Page 1 of 1

Agenda Item No: 7.

AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Receive and File Agenda Report of Findings Regarding Audit of June 7, 2023, Landscaping and Lighting Maintenance Districts Assessment Ballot Tabulation RECOMMENDED ACTION
Receive and file report.

STATEMENT OF ISSUE
The June 7, 2023, ballot tabulation results for the proposed Landscaping and Lighting Maintenance District (LLMD) Nos. 20231 (Gateway), 20233 (Waterman Highlands), 20235 (Rancho Solano), 20236 (Peppertree), 20237 (Rolling Hills), 20238 (Kolob Estates), 202311 (Paradise Valley), 2023 12 (Downtown Business District), and 202313 (North Cordelia) (Districts) exhibited several discrepancies, as determined by staff. The City hired Willdan Financial Services (Willdan) to conduct an audit of the tabulation results. Staff is requesting that the council receive and file this report of findings.

DISCUSSION
Existing LLMD Nos. 1 – Gateway, 3 – Waterman Highlands, 5 – Rancho Solano, 6 – Peppertree, 7 – Rolling Hills, 8 – Kolob Estates, 11 – Paradise Valley North, 12 – Downtown Business District, and 13 – North Cordelia were projected to have budget deficits by fiscal year (FY) 20232024. In February 2022, the City hired NBS Government Finance Group (NBS) to complete an engineering analysis and assist the City to carry out the assessment balloting procedures required by Article XIII D of the California Constitution, also known as Proposition 218, to form new replacement districts in these communities.

The proposed districts are known as LLMD Nos. 20231 (Gateway), 20233 (Waterman Highlands), 20235 (Rancho Solano), 20236 (Peppertree), 20237 (Rolling Hills), 20238 (Kolob Estates), 202311 (Paradise Valley), 202312 (Downtown Business District), and 202313 (North Cordelia). The public ballot tabulation was led by NBS on June 7, 2023, and the results were announced the same evening.

Over the following four weeks, staff discovered several discrepancies in the final tabulation results that were provided to the City Council and read into the record. Specifically, two ballots submitted by the City, one for Cityowned parcels in proposed LLMD No. 202311 (Paradise Valley) and one for City owned parcels in proposed LLMD No. 202312 (Downtown Business District), were not counted in the Packet Page 107 of 393

These discrepancies were announced to the council by the city manager at the July 18, 2023, council meeting.

All the abovedescribed ballots that were omitted from the final tabulation results were subsequently added to the tabulation, and the outcome for each respective district remained unchanged, meaning that the omitted ballots did not change whether a majority protest had been filed for any proposed district. In an abundance of caution and to preserve public trust, ensure complete transparency for the district property owners, and uphold the highest standards of accountability, the City hired Willdan as an independent thirdparty auditor to review and confirm the results of the June 7, 2023, ballot tabulation and subsequent corrections.

At the August 15, 2023, council meeting, the city manager announced that Willdan would conduct the audit on Monday, August 21, 2023, at 10:00 a.m. in the City Council Chamber in view of the public. The audit consisted of a manual and electronic count of the ballots and the crossreference and verification of ballot information, including but not limited to Assessor’s Parcel Numbers and proposed/weighted assessment amounts against the June 7, 2023, tabulation results.

In October 2023, Willdan submitted to the City a memorandum regarding the ballot audit as shown in Attachment 1. Staff crossreferenced the June 7, 2023, tabulation results submitted by NBS and the August 21, 2023, audit results submitted by Willdan, which resulted in the list of discrepancies as shown in Attachment 2.

The audited results do not change the outcome of the original June 7, 2023, tabulation, meaning that the audit confirms that a majority protest as defined in Section 53753 of the California Government Code did not exist for the proposed LLMD Nos. 20231 (Gateway) and 202311 (Paradise Valley), and that a majority protest was filed by the property owners in the proposed LLMD Nos. 20233 (Waterman Highlands), 20235 (Rancho Solano), 20236 (Peppertree), 20237 (Rolling Hills), 20238 (Kolob Estates), 202312 (Downtown Business District), and 202313 (North Cordelia).

Attachment 3 outlines the weighted ballot amounts in favor of and opposed to the proposed Districts as tabulated on June 7, 2023, versus as audited on August 21, 2023, and the resulting variances.

Staff requests that the council receive and file this report.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The City published a press release, posted a notification on the City of Fairfield’s LLMD webpage, and sent an email to LLMD resident subscribers on August 16, 2023, to inform the public of the August 21, 2023, ballot audit.

ALTERNATIVE ACTION
If the council has any questions regarding the original LLMD ballot tabulation, the audit, or subsequent findings, the council may direct staff to provide more information and acceptance of this report may be delayed.

Packet Page 108 of 393

Agenda Item No: 7.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Receive and File Agenda Report of Findings Regarding Audit of June 7, 2023,Landscaping and Lighting Maintenance Districts Assessment Ballot TabulationRECOMMENDED ACTIONReceive and file report.STATEMENT OF ISSUEThe June 7, 2023, ballot tabulation results for the proposed Landscaping and Lighting MaintenanceDistrict (LLMD) Nos. 20231 (Gateway), 20233 (Waterman Highlands), 20235 (Rancho Solano),20236 (Peppertree), 20237 (Rolling Hills), 20238 (Kolob Estates), 202311 (Paradise Valley), 202312 (Downtown Business District), and 202313 (North Cordelia) (Districts) exhibited severaldiscrepancies, as determined by staff. The City hired Willdan Financial Services (Willdan) to conductan audit of the tabulation results. Staff is requesting that the council receive and file this report offindings.DISCUSSIONExisting LLMD Nos. 1 – Gateway, 3 – Waterman Highlands, 5 – Rancho Solano, 6 – Peppertree, 7 –Rolling Hills, 8 – Kolob Estates, 11 – Paradise Valley North, 12 – Downtown Business District, and 13 –North Cordelia were projected to have budget deficits by fiscal year (FY) 20232024. In February 2022,the City hired NBS Government Finance Group (NBS) to complete an engineering analysis and assistthe City to carry out the assessment balloting procedures required by Article XIII D of the CaliforniaConstitution, also known as Proposition 218, to form new replacement districts in these communities.The proposed districts are known as LLMD Nos. 20231 (Gateway), 20233 (Waterman Highlands),20235 (Rancho Solano), 20236 (Peppertree), 20237 (Rolling Hills), 20238 (Kolob Estates), 202311(Paradise Valley), 202312 (Downtown Business District), and 202313 (North Cordelia). The publicballot tabulation was led by NBS on June 7, 2023, and the results were announced the same evening. Over the following four weeks, staff discovered several discrepancies in the final tabulation results thatwere provided to the City Council and read into the record. Specifically, two ballots submitted by theCity, one for Cityowned parcels in proposed LLMD No. 202311 (Paradise Valley) and one for Cityowned parcels in proposed LLMD No. 202312 (Downtown Business District), were not counted in thefinal tally. Additionally, two ballots, one for proposed LLMD No. 20237 (Rolling Hills) and one forproposed LLMD No. 202313 (North Cordelia), were found by Solano County employees inside thedoor cavity of the ballot box the City borrowed from the County for this effort. Lastly, one ballot forproposed LLMD No. 20235 (Rancho Solano) was omitted from the final results provided to the council.These discrepancies were announced to the council by the city manager at the July 18, 2023, councilmeeting.All the abovedescribed ballots that were omitted from the final tabulation results were subsequentlyadded to the tabulation, and the outcome for each respective district remained unchanged, meaningthat the omitted ballots did not change whether a majority protest had been filed for any proposeddistrict. In an abundance of caution and to preserve public trust, ensure complete transparency for thedistrict property owners, and uphold the highest standards of accountability, the City hired Willdan as anindependent thirdparty auditor to review and confirm the results of the June 7, 2023, ballot tabulationand subsequent corrections.At the August 15, 2023, council meeting, the city manager announced that Willdan would conduct theaudit on Monday, August 21, 2023, at 10:00 a.m. in the City Council Chamber in view of the public. Theaudit consisted of a manual and electronic count of the ballots and the crossreference and verificationof ballot information, including but not limited to Assessor’s Parcel Numbers and proposed/weightedassessment amounts against the June 7, 2023, tabulation results. In October 2023, Willdan submitted to the City a memorandum regarding the ballot audit as shown inAttachment 1. Staff crossreferenced the June 7, 2023, tabulation results submitted by NBS and theAugust 21, 2023, audit results submitted by Willdan, which resulted in the list of discrepancies as shownin Attachment 2. The audited results do not change the outcome of the original June 7, 2023, tabulation, meaning that theaudit confirms that a majority protest as defined in Section 53753 of the California Government Codedid not exist for the proposed LLMD Nos. 20231 (Gateway) and 202311 (Paradise Valley), and that amajority protest was filed by the property owners in the proposed LLMD Nos. 20233 (WatermanHighlands), 20235 (Rancho Solano), 20236 (Peppertree), 20237 (Rolling Hills), 20238 (KolobEstates), 202312 (Downtown Business District), and 202313 (North Cordelia).Attachment 3 outlines the weighted ballot amounts in favor of and opposed to the proposed Districts astabulated on June 7, 2023, versus as audited on August 21, 2023, and the resulting variances. Staff requests that the council receive and file this report.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe City published a press release, posted a notification on the City of Fairfield’s LLMD webpage, andsent an email to LLMD resident subscribers on August 16, 2023, to inform the public of the August 21,2023, ballot audit.ALTERNATIVE ACTIONIf the council has any questions regarding the original LLMD ballot tabulation, the audit, or subsequentfindings, the council may direct staff to provide more information and acceptance of this report may be delayed.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Willdan Memorandum of Ballot Audit
Attachment 2: LLMD Ballot Tabulation Discrepancies
Attachment 3: Original Ballot Tabulation and Audit Results REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 12/4/2023 4:54 PM
Kaushal, Paul Approved 12/4/2023 5:27 PM
Beavers, Esther Approved 12/4/2023 7:25 PM
Beavers, Esther Approved 12/4/2023 8:29 PM
Packet Page 109 of 393

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Memorandum
To: Christiana Lewis, Sr. Management Analyst, City of Fairfield From: Jim McGuire, Principal Consultant, Willdan Financial Services Date: October 2023
Re: Ballot Audit of the City of Fairfield’s June 6, 2023 Landscaping and Lighting District balloting for new or increased assessments for fiscal year 2023/2024

Introduction
On behalf of the City of Fairfield (“City”), Willdan Financial Services (“Willdan”) has conducted an audit of the ballots returned by the conclusion of the June 6, 2023 public hearings regarding the proposed new or increased assessments for the City’s Landscaping and lighting districts designated as:

District 2023-1 (Gateway);
District 2023-3 (Waterman Highlands);
District 2023-5 (Rancho Solano);
District 2023-6 (Peppertree);
District 2023-7 (Rolling Hills);
District 2023-8 (Kolob Estates);
District 2023-11 (Paradise Valley);
District 2023-12 (Downtown Business District); and
District 2023-13 (North Cordelia).

As part of this process, Willdan tabulated the returned ballots for each district utilizing the original ballot barcodes, and visually verifying that the actual amounts tabulated as either “Yes” or “No” matched the proposed assessment amount associated with each ballot. The following provides a summary of the ballot results for each of the districts. In addition to this summary memorandum, an electronic ballot tally file for each district has been provided to the City that contains a listing of all parcels within the district and associated assessment amounts being balloted, a tally file that contains a listing of the ballots returned and the associated vote for each ballot, and finally, a summary tab that reflects similar information to what is presented in this memorandum on the following pages.

In accordance with the provisions of Article XIII D of the California Constitution and the Proposition 218 Omnibus Implementation Act being Government Code Sections 53750-53758, a majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment. In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property.

The following sections summarize the ballot results for each district audited.

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District 2023-1 (Gateway);
This District consists of 43 commercial properties with a proposed annual assessment of $338,191.00 for fiscal year 2023/2024. Of the 43 properties balloted, five valid ballots were returned (11.63% return), the results of which are summarized below.

Based on the audit of the balloting, majority protest of the proposed assessments does not exist with $27,692.20 (Yes) versus $1,088.56 (No). Therefore, the proposed assessment was approved (Passed) by a margin of 96.22% (Yes) versus 3.78% (No).

District 2023-3 (Waterman Highlands);
This District consists of 262 properties of various land uses of which 17 are identified with no benefit (parcels identified as a portion of an adjacent parcel or parcels specifically identified as no benefit properties). The proposed annual assessment for the District was $147,729.43 for fiscal year 2023/2024. Of the properties balloted, 116 valid ballots were returned (44.27% return), the results of which are summarized below.

Based on the audit of the balloting, there existed a majority protest of the proposed assessments with only $9,260.79 (Yes) versus $67,182.20 (No). Therefore, the proposed assessment was not approved (Failed) by a margin of 12.11% (Yes) versus 87.89% (No).

One of the valid return ballots was identified as a replacement ballot.

District-Use Summary
Yes-Vote $
Summary
No-Vote $
Summary
Yes
Ballot
Count
No
Ballot
Count
Yes
Parcel
Count
No
Parcel
Count
Commercial 27,692.20$ 1,088.56$ 4 1 4 1 District 2023-1 (Gateway) Totals 27,692.20$ 1,088.56$ 4 1 4 1 Total Returned —>28,780.76$ 5 5
District-Use Summary
Yes-Vote $
Summary
No-Vote $
Summary
Yes
Ballot
Count
No
Ballot
Count
Yes
Parcel
Count
No
Parcel
Count
Single-Family Residential 7,323.56$ 63,425.83$ 13 96 13 96 Single-Family Residential-Land -$ 3,756.37$ - 6 - 6 Public 1,937.23$ -$ 1 - 1 - Por. Of adjacent lot -$ -$ - - - - No Benefit -$ -$ - - - - District 2023-3 (Waterman Highlands) Totals 9,260.79$ 67,182.20$ 14 102 14 102 Total Returned —>76,442.99$ 116 116
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District 2023-5 (Rancho Solano);
This District consists of 1,345 properties of various land uses of which 127 are identified as no benefit parcels. The proposed annual assessment for the District was $1,094,946.33 for fiscal year 2023/2024. Of the properties balloted, 601 valid ballots were returned (44.68% return), the results of which are summarized below.

Based on the audit of the balloting, a majority protest existed with $220,282.98 (Yes) versus $257,720.65 (No). Therefore, the proposed assessment was not approved (Failed) by a margin of

46.08% (Yes) versus 53.92% (No).

Seven of the valid return ballots were identified as replacement ballots.

District 2023-6 (Peppertree);
This District consists of 366 properties including 364 Single Family Residentials, one Multi- Family Residential parcel, and one Undeveloped parcel. The proposed annual assessment for the District was $63,292.59 for fiscal year 2023/2024. Of the properties balloted, 113 valid ballots were returned representing 112 parcels (30.60% return), the results of which are summarized below.

Based on the audit of the balloting, a majority protest existed with $7,266.69 (Yes) versus $9,731.40 (No). Therefore, the proposed assessment was not approved (Failed) by a margin of

42.75% (Yes) versus 57.25% (No).

As part of these proceedings, the ballot for parcel 0168-421-020-1 was split into two ballots with each ballot assigned approximately half the total amount balloted for the parcel. Both ballots were returned.

District-Use Summary
Yes-Vote $
Summary
No-Vote $
Summary
Yes
Ballot
Count
No
Ballot
Count
Yes
Parcel
Count
No
Parcel
Count
Single-Family Residential 204,861.19$ 171,044.07$ 301 234 301 234 MFR-Lights 15,421.79$ 9,580.52$ 37 23 37 23 Assisted Living -$ -$ - - - - Clubhouse/Recreation -$ -$ - - - - Commercial -$ 9,566.40$ - 1 - 1 Undeveloped -$ 4,445.16$ - 2 - 2 Public -$ 63,084.50$ - 3 - 3 No Benefit -$ -$ - - - - District 2023-5 (Rancho Solano) Totals 220,282.98$ 257,720.65$ 338 263 338 263 Total Returned —>478,003.63$ 601 601
District-Use Summary
Yes-Vote $
Summary
No-Vote $
Summary
Yes
Ballot
Count
No
Ballot
Count
Yes
Parcel
Count
No
Parcel
Count
Single Family Residential 7,165.68$ 9,731.40$ 49 63 48 63 Multi-Family Residential -$ -$ - - - - Undeveloped 101.01$ -$ 1 - 1 - District 2023-6 (Peppertree) Totals 7,266.69$ 9,731.40$ 50 63 49 63 Total Returned —>16,998.09$ 113 112
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District 2023-7 (Rolling Hills);
This District consists of 1,066 properties of various land uses of which 14 are identified as no benefit parcels. The proposed annual assessment for the District was $907,369.29 for fiscal year 2023/2024. Of the properties balloted, 419 valid ballots were returned (39.31% return), the results of which are summarized below.

Based on the audit of the balloting, a majority protest existed with $174,118.00 (Yes) versus $258,481.73 (No). Therefore, the proposed assessment was not approved (Failed) by a margin of

40.25% (Yes) versus 59.75% (No).

Nine of the valid return ballots were identified as replacement ballots. One of the replacement ballots represented a changed vote, with the replacement ballot being issued and updated before the conclusion of the public hearing.

The audit tabulation included one additional ballot that was not counted in the original tabulation (parcel 0156-303-030). Apparently, this ballot was returned in time for the public hearing but was hiding in the Ballot Box and was missed in the original ballot tabulation.

District-Use Summary
Yes-Vote $
Summary
No-Vote $
Summary
Yes
Ballot
Count
No
Ballot
Count
Yes
Parcel
Count
No
Parcel
Count
Single-Family Residential 166,982.44$ 138,479.53$ 223 187 223 187 Multi-Family Residential -$ 80,074.78$ - 1 - 1 Commercial -$ 9,120.43$ - 5 - 5 Undeveloped 705.44$ -$ 1 - 1 - Park 6,430.12$ -$ 1 - 1 - Public -$ 30,806.99$ - 1 - 1 No Benefit -$ -$ - - - - District 2023-7 (Rolling Hills) Totals 174,118.00$ 258,481.73$ 225 194 225 194 Total Returned —>432,599.73$ 419 419
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District 2023-8 (Kolob Estates);
This District consists of 136 properties including 129 Single Family Residentials, one Undeveloped parcel, and 6 No Benefit parcels. The proposed annual assessment for the District was $98,615.94 for fiscal year 2023/2024. Of the properties balloted, 63 valid ballots were returned (46.32% return), the results of which are summarized below.

Based on the audit of the balloting, a majority protest existed with only $16,773.00 (Yes) versus $30,545.91 (No). Therefore, the proposed assessment was not approved (Failed) by a margin of

35.45% (Yes) versus 64.55% (No).

Two of the valid return ballots were identified as replacement ballots.

District 2023-11 (Paradise Valley);
This District consists of 1,113 properties of various land uses of which 50 have been identified with no benefit. The proposed annual assessment for the District was $564,344.76 for fiscal year 2023/2024. Of the properties balloted, 374 valid ballots were returned representing 406 parcels (36.48% return), the results of which are summarized below.

The “*Multiple Parcels” above was for a single ballot representing the 33 City-Owned parcels with multiple land uses totaling $59,345.63: 1-Clubhhouse/Recreation parcel ($31,149.71); 6 - Public parcels ($27,668.87); 2- Undeveloped parcels ($527.05); and 24 -No Benefit parcels ($0.00).

Based on the audit of the balloting, majority protest of the proposed assessments does not exist with $135,359.00 (Yes) versus $74,468.82 (No). Therefore, the proposed assessment was approved (Passed) by a margin of 64.51% (Yes) versus 35.49% (No).

Four of the valid return ballots were identified as replacement ballots.

District-Use Summary
Yes-Vote $
Summary
No-Vote $
Summary
Yes
Ballot
Count
No
Ballot
Count
Yes
Parcel
Count
No
Parcel
Count
Single-Family Residential 16,773.00$ 30,545.91$ 22 41 22 41 Undeveloped -$ -$ - - - - No Benefit -$ -$ - - - - District 2023-8 (Kolob Estates) Totals 16,773.00$ 30,545.91$ 22 41 22 41 Total Returned —>47,318.91$ 63 63
District-Use Summary
Yes-Vote $
Summary
No-Vote $
Summary
Yes
Ballot
Count
No
Ballot
Count
Yes
Parcel
Count
No
Parcel
Count
2023-11-Single-Family Residential 73,695.78$ 74,203.77$ 187 183 187 183 2023-11-Assisted Living -$ -$ - - - - 2023-11-Clubhhouse/Recreation 2,317.59$ -$ 1 - 1 - 2023-11-*Multiple Parcels 59,345.63$ -$ 1 - 33 - 2023-11-Undeveloped -$ 265.05$ - 2 - 2 2023-11-No Benefit -$ -$ - - - - District 2023-11 (Paradise Valley) Totals 135,359.00$ 74,468.82$ 189 185 221 185 209,827.82$ 374 406
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District 2023-12 (Downtown Business District); and
This District consists of 125 properties of various land uses. The proposed annual assessment for the District was $518,472.45 for fiscal year 2023/2024. Of the properties balloted, 59 valid ballots were returned representing 75 parcels (60.00% return), the results of which are summarized below.

Based on the audit of the balloting, a majority protest existed with $72,284.35 (Yes) versus $206,167.56 (No). Therefore, the proposed assessment was not approved (Failed) by a margin of

25.96% (Yes) versus 74.04% (No).

Included in the totals above was a single ballot representing the 17 City-Owned commercial parcels totaling $46,577.17. Also, one of the valid return ballots was identified as a replacement ballot.

District-Use Summary
Yes-Vote $
Summary
No-Vote $
Summary
Yes
Ballot
Count
No
Ballot
Count
Yes
Parcel
Count
No
Parcel
Count
Single-Family Residential 719.72$ 7,768.15$ 1 7 1 7 Multi-Family Residential -$ 1,426.95$ - 1 - 1 Mixed Use Res/Comm -$ 7,269.13$ - 2 - 2 Commercial 71,564.63$ 187,003.92$ 3 39 19 39 Undeveloped -$ 2,699.41$ - 6 - 6 District 2023-12 (Downtown Business District) Totals 72,284.35$ 206,167.56$ 4 55 20 55 Total Returned —>278,451.91$ 59 75
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District 2023-13 (North Cordelia).

This District consists of 2,674 parcels of various land uses of which 152 are identified as no benefit parcels. The proposed annual assessment for the District was $1,163,138.38 for fiscal year 2023/2024. Of the properties balloted, 782 valid ballots were returned representing 790 parcels (29.54% return), the results of which are summarized below.

The “*Multiple Parcels” above was for a single ballot representing the 9 parcels owned by Mark, Wah K & Theresa O. This one ballot represented one multi-family Residential parcel and 8 Single Family Residential parcels totaling $2,268.55.

Based on the audit of the balloting, a majority protest existed with $97,510.97 (Yes) versus $197,468.51 (No). Therefore, the proposed assessment was not approved (Failed) by a margin of

33.06% (Yes) versus 66.94% (No).

One of the valid return ballots was identified as a replacement ballot, using a blank replacement ballot issued and updated before the conclusion of the public hearing.

The audit tabulation included one additional ballot that was not counted in the original tabulation (parcel 0148-414-030). Apparently, this ballot was returned in time for the public hearing but was hiding in the Ballot Box and was missed in the original ballot tabulation.

District-Use Summary Yes-Vote $
Summary
No-Vote $
Summary
Yes
Ballot
Count
No
Ballot
Count
Yes
Parcel
Count
No
Parcel
Count
2023-13-Single-Family Residential 77,270.06$ 161,906.96$ 246 435 246 435 2023-13-MFR 5,478.60$ 4,721.80$ 32 29 32 29 2023-13-Assisted Living -$ -$ - - - - 2023-13-Commercial 9,661.32$ 12,463.37$ 7 11 7 11 2023-13-Undeveloped 1,773.64$ 1,734.47$ 7 11 7 11 2023-13-Park 188.21$ -$ 1 - 1 - 2023-13-Public 3,139.14$ 14,373.36$ 1 1 1 1 2023-13-Multiple Parcels -$ 2,268.55$ - 1 - 9 2023-13-No Benefit -$ -$ - - - - District 2023-13 (North Cordelia) Totals 97,510.97$ 197,468.51$ 294 488 294 496 294,979.48$ 782 790
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Item No.Proposed DistrictAssessor's Parcel Number (APN) Ballot Amount Property Owner VoteBallot Status as Tabulated on 06/07/23Ballot Status as Audited on 08/21/23 Notes Regarding Discrepancy1 2023‐3 All Various Various Counted Counted Original tabulation reported ballot totals based on rates from original Engineer's Report released on 04/10/23 instead of updated rates from modified Engineer's Report released 05/15/232 2023‐5 0151‐554‐010 679.15$ In Favor Not Counted Counted Ballot received in accordance with Prop 218 requirements3 2023‐5 0151‐591‐070 733.72$ Opposed Counted Not Counted Invalid ballot ‐ ballot was not signed4 2023‐5 0151‐790‐260 468.59$ In Favor Not Counted Counted Ballot received in accordance with Prop 218 requirements5 2023‐5 0151‐890‐180 644.57$ Opposed Not Counted Counted Ballot received in accordance with Prop 218 requirements6 2023‐5 0151‐982‐250 617.31$ In Favor Counted Not Counted Invalid ballot ‐ ballot not signed7 2023‐5 0151‐952‐030 759.27$ Opposed Not Counted Counted Council informed of this discrepancy at 07/18/23 Meeting8 2023‐7 0156‐202‐120 731.73$ In Favor Not Counted Counted Ballot received in accordance with Prop 218 requirements9 2023‐7 0156‐303‐030 840.62$ In Favor Not Counted Counted Ballot was found in ballot box door; Council informed of this discrepancy at 07/18/23 Meeting10 2023‐8 0152‐031‐150 931.57$ In Favor Not Counted Counted Ballot received in accordance with Prop 218 requirements11 2023‐11 Various City of Fairfield Owned Parcels59,345.63$ In Favor Not Counted Counted Council informed of this discrepancy at 07/18/23 Meeting12 2023‐12 0030‐172‐150 19,247.00$ Opposed Counted Not Counted Invalid ballot ‐ ballot had marks in both boxes13 2023‐12 0030‐184‐060 3,690.78$ Opposed Not Counted Counted Ballot received in accordance with Prop 218 requirements14 2023‐12 0030‐235‐070 4,882.72$ Opposed Not Counted Counted Ballot received in accordance with Prop 218 requirements15 2023‐12 0030‐243‐040 2,584.77$ Opposed Not Counted Counted Ballot received in accordance with Prop 218 requirements16 2023‐12 0030‐245‐020 14,823.23$ Opposed Not Counted Counted Ballot received in accordance with Prop 218 requirements17 2023‐12 Various City of Fairfield Owned Parcels46,577.17$ In Favor Not Counted Counted Council informed of this discrepancy at 07/18/23 Meeting18 2023‐13 0148‐381‐120 276.16$ In Favor Not Counted Counted Ballot received in accordance with Prop 218 requirements19 2023‐13 0148‐414‐030 329.99$ In Favor Not Counted Counted Ballot was found in ballot box door; Council informed of this discrepancy at 07/18/23 Meeting20 2023‐13 0148‐420‐110 188.80$ Opposed Not Counted Counted Ballot received in accordance with Prop 218 requirementsATTACHMENT 22023 LLMD BALLOT TABULATION DISCREPANCIESPacket Page 117 of 393Attachment 2 Page 1 of 1

Proposed District Property Owner Vote
Weighted Totals as
Tabulated on 06/07/23
Weighted Totals as
Audited on 08/21/23 Variance
In Favor 27,692.20 27,692.20 0.00
2023‐1 (Gateway)Opposed 1,088.56 1,088.56 0.00
Total 28,780.76 28,780.76 0.00
In Favor 9,454.71 9,260.79 ‐193.92
2023‐3 (Waterman Highlands)Opposed 68,589.06 67,182.20 ‐1,406.86 Total 78,043.77 76,442.99 ‐1,600.78
In Favor 219,752.55 220,282.98 530.43
2023‐5 (Rancho Solano)Opposed 257,050.53 257,720.65 670.12 Total 476,803.08 478,003.63 1,200.55
In Favor 7,266.69 7,266.69 0.00
2023‐6 (Peppertree)Opposed 9,731.40 9,731.40 0.00
Total 16,998.09 16,998.09 0.00
In Favor 172,545.65 174,118.00 1,572.35
2023‐7 (Rolling Hills)Opposed 258,481.73 258,481.73 0.00 Total 431,027.38 432,599.73 1,572.35
In Favor 15,841.43 16,773.00 931.57
2023‐8 (Kolob Estates)Opposed 30,545.91 30,545.91 0.00
Total 46,387.34 47,318.91 931.57
In Favor 76,013.37 135,359.00 59,345.63
2023‐11 (Paradise Valley)Opposed 74,468.82 74,468.82 0.00 Total 150,482.19 209,827.82 59,345.63
In Favor 25,707.18 72,284.35 46,577.17
2023‐12 (Downtown Business District) Opposed 199,433.06 206,167.56 6,734.50 Total 225,140.24 278,451.91 53,311.67
In Favor 96,904.82 97,510.97 606.15
2023‐13 (North Cordelia)Opposed 197,279.71 197,468.51 188.80 Total 294,184.53 294,979.48 794.95
ATTACHMENT 3
2023 LLMD BALLOT TABULATION AND AUDIT RESULTS
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Agenda Item No: 8.

AGENDA REPORT
DATE:December 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023297 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Griffin Structures, Inc. for Professional Services for Fire Stations 36 and 39 RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
In 2024, the Public Works Department anticipates bidding the construction of two new fire stations. The construction cost estimate for the project is $22.9 million. With a capital investment of this magnitude, staff recommend conducting a prequalification process, which entails evaluating potential bidders before contract award. This prequalification process allows the City to assess the technical expertise of bidders and minimize the risk of selecting an underperforming contractor. Approval of the attached resolution will authorize the city manager to execute a professional service agreement with Griffin Structures, Inc. (Griffin) to provide technical support services for the Fire Station 36 and 39 Project (Project).

DISCUSSION
The Public Works Department and Fire Department are in the process of completing construction contract documents (i.e., plans, specifications, and estimates) for the Project. The Project consists of constructing two identical stations that are designed to meet the current fire department service and operation needs. One station is in the Green Valley area on Business Center Drive. The other proposed station is on Peabody Road near the intersection of Dobe Lane.

The estimated construction cost is $22.9 million, which is based on Shah Kawasaki’s (Architect) 90% design. Due to the value of the contract, staff determined that it is prudent to require contractors to ‘pre qualify’ for the right to bid pursuant to public contract code section 20101. There are options in selecting who can perform the prequalification process for the Project. Staff determined that retaining a qualified consultant would be best for the Project based on the project delivery schedule, current staff workload and technical requirements.

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In July 2023, staff released a Request for Qualifications (RFQ) for construction management and inspection services inviting qualified firms to submit Statement of Qualifications (SOQs) to meet the City’s need in the planning and construction management of various public building and park projects.

An evaluation committee reviewed and ranked the SOQs and determined that Griffin is the most qualified firm to provide services for the Project. Griffin exhibited extensive experience with providing construction management and inspection services for public safety and essential service facilities throughout the evaluation process. Most notably, Griffin’s team has provided similar services for several police stations and hundreds of municipal buildings in California, each of which is specifically tailored to the unique requirements of the communities they serve.

Griffin’s proposed preconstruction work includes a contractor prequalification process and project bid phase services. Griffin proposes to complete services for a nottoexceed amount of $104,000. Staff is recommending a 10% management reserve for a total authorization amount of $114,400 in order to be responsive and flexible as the Project proceeds and allow for minor adjustments in the Project scope.

The Project is currently in plan review for a building permit and scheduled for bidding in spring 2024.

Staff will return to council with a new contract for construction management once the bidding phase is complete.

FINANCIAL IMPACT
The professional services agreement with Griffin will authorize a contract for an amount not to exceed $104,000. Total authorization for this project would be $114,400 ($104,000 + 10% management reserve). Funds are budgeted in the adopted fiscal year (FY) 20232024 through FY 20272028 Capital Improvement Program for Public Buildings (Organization and Object Code 254601999505, 50% CPW010036 and 50% CPW010092).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may elect to not approve the resolution and provide staff with additional direction concerning how to address the needs of the Fire Department.

STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director/City Engineer (707) 4287017
[email protected]
COORDINATED WITH
Fire Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 12/4/2023 4:53 PM
Kaushal, Paul Approved 12/4/2023 5:35 PM
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Agenda Item No: 8.AGENDA REPORTDATE:December 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023297 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Professional Services Agreement Between the City of Fairfieldand Griffin Structures, Inc. for Professional Services for Fire Stations 36 and 39RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEIn 2024, the Public Works Department anticipates bidding the construction of two new fire stations. Theconstruction cost estimate for the project is $22.9 million. With a capital investment of this magnitude,staff recommend conducting a prequalification process, which entails evaluating potential biddersbefore contract award. This prequalification process allows the City to assess the technical expertise ofbidders and minimize the risk of selecting an underperforming contractor. Approval of the attachedresolution will authorize the city manager to execute a professional service agreement with GriffinStructures, Inc. (Griffin) to provide technical support services for the Fire Station 36 and 39 Project(Project).DISCUSSIONThe Public Works Department and Fire Department are in the process of completing constructioncontract documents (i.e., plans, specifications, and estimates) for the Project. The Project consists ofconstructing two identical stations that are designed to meet the current fire department service andoperation needs. One station is in the Green Valley area on Business Center Drive. The other proposedstation is on Peabody Road near the intersection of Dobe Lane. The estimated construction cost is $22.9 million, which is based on Shah Kawasaki’s (Architect) 90%design. Due to the value of the contract, staff determined that it is prudent to require contractors to ‘prequalify’ for the right to bid pursuant to public contract code section 20101. There are options in selectingwho can perform the prequalification process for the Project. Staff determined that retaining a qualifiedconsultant would be best for the Project based on the project delivery schedule, current staff workloadand technical requirements. In July 2023, staff released a Request for Qualifications (RFQ) for construction management andinspection services inviting qualified firms to submit Statement of Qualifications (SOQs) to meet theCity’s need in the planning and construction management of various public building and park projects.An evaluation committee reviewed and ranked the SOQs and determined that Griffin is the mostqualified firm to provide services for the Project. Griffin exhibited extensive experience with providingconstruction management and inspection services for public safety and essential service facilitiesthroughout the evaluation process. Most notably, Griffin’s team has provided similar services for severalpolice stations and hundreds of municipal buildings in California, each of which is specifically tailored tothe unique requirements of the communities they serve. Griffin’s proposed preconstruction work includes a contractor prequalification process and project bidphase services. Griffin proposes to complete services for a nottoexceed amount of $104,000. Staff isrecommending a 10% management reserve for a total authorization amount of $114,400 in order to beresponsive and flexible as the Project proceeds and allow for minor adjustments in the Project scope.The Project is currently in plan review for a building permit and scheduled for bidding in spring 2024.Staff will return to council with a new contract for construction management once the bidding phase iscomplete.FINANCIAL IMPACTThe professional services agreement with Griffin will authorize a contract for an amount not to exceed$104,000. Total authorization for this project would be $114,400 ($104,000 + 10% managementreserve). Funds are budgeted in the adopted fiscal year (FY) 20232024 through FY 20272028 CapitalImprovement Program for Public Buildings (Organization and Object Code 254601999505, 50%CPW010036 and 50% CPW010092).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may elect to not approve the resolution and provide staff with additional directionconcerning how to address the needs of the Fire Department.STAFF CONTACTRyan Panganiban, Assistant Public Works Director/City Engineer(707) 428[email protected] WITHFire DepartmentATTACHMENTS:DescriptionProposed ResolutionProposed AgreementREVIEWERS:Reviewer Action Date Panganiban, Ryan Approved 12/4/2023 4:53 PM
Kaushal, Paul Approved 12/4/2023 5:35 PM
Beavers, Esther Approved 12/4/2023 8:30 PM
Beavers, Esther Approved 12/4/2023 8:30 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2023-297

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND GRIFFIN STRUCTURES, INC. FOR PROFESSIONAL SERVICES FOR FIRE STATIONS 36 AND 39

WHEREAS, the Fire Station 36 and 39 Project (Project) is in design and is scheduled for bidding in spring 2024; and

WHEREAS, the Project requires contractor pre-qualification services support and other technical expertise that the City does not have on staff; and

WHEREAS, staff conducted a Request for Qualification procurement for the Project; and

WHEREAS, Griffin Structures Inc. (Griffin) has highly qualified staff to provide professional services for the Project.

NOW THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield a professional services agreement between the City of Fairfield and Griffin for professional services for the Project for a total not-to-exceed fee of $104,000.

Section 2. The city manager is hereby authorized to execute and administer amendments in an amount not to exceed $10,400.

Section 3. The city manager is hereby authorized to do all things necessary to implement the above-mentioned contract.

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RES. NO. 2023-297

Page 2 ends

Fairfield City CouncilDecember 19, 2023

Fairfield City Council
December 19, 2023