Agenda, first session — Fairfield City Council, February 6, 2024 (part 1 of 2)

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item since January 1, 2023. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member since January 1, 2023, are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400 CALL TO ORDER 6:00 PM
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PRESENTATIONS

1.Proclamation Declaring Scouting Day Presented by Councilmember Doug Carr Contact:Karen Rees, (707) 4287767
a

2.Proclamation and Poem Declaring Black History Month Presented by Councilmember K.

Patrice Williams and Poet Laureate Suzanne Bruce
Contact:Karen Rees, (707) 4287767
a

3.Proclamation Declaring Lunar New Year Presented by Mayor Catherine Moy Contact:Karen Rees, (707) 4287767
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

4.Second Reading of Ordinance No. 202401 of the City Council of the City of Fairfield Amending Packet Page 2 of 202

4.Second Reading of Ordinance No. 202401 of the City Council of the City of Fairfield Amending Section 25.28.5 of the City of Fairfield Zoning Ordinance to Permit Selected Industrial Business Park Uses for Office Commercial – North Cordelia Zoned Properties South of Business Center Drive and Establish Certain Design and Operating Standards Recommended Action
Provide second reading and adopt Ordinance 202401.

Funding Source
N/A
Contact:Jessie Hernandez, (707) 4287450
a

5.Resolution 202413 of the City Council of the City of Fairfield Adopting CitySponsored Special Events for the 2024 Calendar Year
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:YeeLynn Wong, (707) 4287449
a

6.Resolution 202414 of the City Council of the City of Fairfield Approving Amendment No. 8 to the Federal Legislative Consultant Services Agreement Between the City of Fairfield, Solano Transportation Authority, the Cities of Vacaville and Vallejo, and Akin Gump Strauss Hauer & Feld, LLP
Recommended Action
Adopt resolution.

Funding Source
$50,000 ($14,000, General Fund; $25,000, Streets CIP; $5,390, Transportation Local Fixed Route Fund; $3,850, Transportation Commuter Fixed Route Fund; $1,760, Transportation Paratransit Fund)
Contact:Anna Guiles, (707) 4287399
a

7.Resolution 202415 of the City Council of the City of Fairfield Approving Credit Card Processing Fees to be Passed on to the End Users
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:John Furtado, (707) 4287629
a

8.Resolution 202416 of the City Council of the City of Fairfield Authorizing the City Manager to Approve the Police Department’s Purchase of Three DJI Mavic 3 Thermals, One DJI Mavic 3 Enterprise, and One DJI Avata Unmanned Aerial Vehicles, and Update to the Police Department’s Lexipol Policy 711 to Reflect the Change in Inventory, in Accordance with City Ordinance 202206
Recommended Action
Adopt resolution.

Funding Source
$25,279.90; General Fund
Contact:Nicholas McDowell, (707) 4287645
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CITY OF FAIRFIELDFAIRFIELD CITY COUNCILTUESDAY, FEBRUARY 6, 2024; 6:00 PMHARRY T. PRICE MEMORIAL COUNCIL CHAMBER, 1000WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:Pursuant to Government Code 84308, City Council Members are disqualified and notable to participate in any agenda item involving contracts (other than competitivelybid, labor, or personal employment contracts), franchises, discretionary land usepermits and other entitlements if the City Council Member received more than $250 incampaign contributions from the applicant or contractor, an agent of the applicant orcontractor, or any financially interested participant who actively supports or opposesthe City's decision on the agenda item since January 1, 2023. Members of the CityCouncil who have received, and applicants, contractors or their agents who havemade, campaign contributions totaling more than $250 to a City Council Membersince January 1, 2023, are required to disclose that fact for the official record of thesubject proceedings. Disclosures must include the amount of the campaigncontribution and identify the recipient City Council Member and may be made either inwriting to the City Clerk before the agenda item or by verbal disclosure duringconsideration.Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, andwebstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoomat https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or viaphone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Doug CarrCouncilmember Doriss PanduroCouncilmemberScott TonnesenCouncilmember Rick VaccaroCouncilmember K. Patrice Williams Vice Mayor Pam BertaniMayor Catherine "Cat" MoyINVOCATION Scout Troop 100PLEDGE OF ALLEGIANCE Scout Troop 482 Color GuardCOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS1.Proclamation Declaring Scouting Day Presented by Councilmember Doug CarrContact:Karen Rees, (707) 4287767a2.Proclamation and Poem Declaring Black History Month Presented by Councilmember K.Patrice Williams and Poet Laureate Suzanne BruceContact:Karen Rees, (707) 4287767a3.Proclamation Declaring Lunar New Year Presented by Mayor Catherine MoyContact:Karen Rees, (707) 4287767aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.CONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.4.Second Reading of Ordinance No. 202401 of the City Council of the City of Fairfield AmendingSection 25.28.5 of the City of Fairfield Zoning Ordinance to Permit Selected Industrial BusinessPark Uses for Office Commercial – North Cordelia Zoned Properties South of Business CenterDrive and Establish Certain Design and Operating StandardsRecommended ActionProvide second reading and adopt Ordinance 202401.Funding SourceN/AContact:Jessie Hernandez, (707) 4287450a5.Resolution 202413 of the City Council of the City of Fairfield Adopting CitySponsored SpecialEvents for the 2024 Calendar YearRecommended ActionAdopt resolution.Funding SourceN/AContact:YeeLynn Wong, (707) 4287449a6.Resolution 202414 of the City Council of the City of Fairfield Approving Amendment No. 8 tothe Federal Legislative Consultant Services Agreement Between the City of Fairfield, SolanoTransportation Authority, the Cities of Vacaville and Vallejo, and Akin Gump Strauss Hauer &Feld, LLPRecommended ActionAdopt resolution.Funding Source$50,000 ($14,000, General Fund; $25,000, Streets CIP; $5,390, Transportation Local FixedRoute Fund; $3,850, Transportation Commuter Fixed Route Fund; $1,760, TransportationParatransit Fund)Contact:Anna Guiles, (707) 4287399a7.Resolution 202415 of the City Council of the City of Fairfield Approving Credit Card ProcessingFees to be Passed on to the End UsersRecommended ActionAdopt resolution.Funding SourceN/AContact:John Furtado, (707) 4287629a8.Resolution 202416 of the City Council of the City of Fairfield Authorizing the City Manager toApprove the Police Department’s Purchase of Three DJI Mavic 3 Thermals, One DJI Mavic 3Enterprise, and One DJI Avata Unmanned Aerial Vehicles, and Update to the PoliceDepartment’s Lexipol Policy 711 to Reflect the Change in Inventory, in Accordance with CityOrdinance 202206Recommended ActionAdopt resolution.Funding Source $25,279.90; General Fund
Contact:Nicholas McDowell, (707) 4287645
a

9.Resolution 202417 of the City Council of the City of Fairfield Authorizing the City Manager to Execute and File an Amended Claim with the Metropolitan Transportation Commission (MTC) for Allocation of Transportation Development Act (TDA) and State Transit Assistance Funds (STAF), Funds for Fiscal Year 20232024
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Lindsay Parker, (707) 4283806
a

10.Resolution 202418 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 1 with MV Transportation for FixedRoute, Paratransit, and Microtransit Operations
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Diane Feinstein, (707) 4343808
a

11.Resolution 202419 of the City Council of the City of Fairfield Accepting the Waterman Boulevard Sidewalk and Rancho Solano Median Extensions Project as Complete Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Roger Dunham, (707) 4287478
a

12.Resolution 202420 of the City Council of the City of Fairfield Approving a Memorandum of Understanding (MOU) between the City of Fairfield and City of Benicia for CostSharing of the Lopes Road and Water Pipeline Reconstruction Project, Authorizing the City Manager to Execute the MOU on Behalf of the City and Authorizing an Update to the Fiscal Year 20232024 Budget; and
Resolution 202421 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Dewberry Engineers, Inc. for Engineering Services Related to the Lopes Road and Water Pipeline Reconstruction Project
Recommended Action
Adopt resolutions.

Funding Source
$5,400,000 ($300,000, Construction License Tax; $1,100,000, Water Capital Fund; $4,000,000, Grants anticipated reimbursement)
Contact:Jason Riley, (707) 4287481
a

13.Resolution 202422 of the City Council of the City of Fairfield Authorizing the City Manager to Execute the Improvement Agreement for the Wiseman Waterline Relocation Project Recommended Action
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CITY OF FAIRFIELDFAIRFIELD CITY COUNCILTUESDAY, FEBRUARY 6, 2024; 6:00 PMHARRY T. PRICE MEMORIAL COUNCIL CHAMBER, 1000WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:Pursuant to Government Code 84308, City Council Members are disqualified and notable to participate in any agenda item involving contracts (other than competitivelybid, labor, or personal employment contracts), franchises, discretionary land usepermits and other entitlements if the City Council Member received more than $250 incampaign contributions from the applicant or contractor, an agent of the applicant orcontractor, or any financially interested participant who actively supports or opposesthe City's decision on the agenda item since January 1, 2023. Members of the CityCouncil who have received, and applicants, contractors or their agents who havemade, campaign contributions totaling more than $250 to a City Council Membersince January 1, 2023, are required to disclose that fact for the official record of thesubject proceedings. Disclosures must include the amount of the campaigncontribution and identify the recipient City Council Member and may be made either inwriting to the City Clerk before the agenda item or by verbal disclosure duringconsideration.Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, andwebstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoomat https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or viaphone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Doug CarrCouncilmember Doriss PanduroCouncilmemberScott TonnesenCouncilmember Rick VaccaroCouncilmember K. Patrice Williams Vice Mayor Pam BertaniMayor Catherine "Cat" MoyINVOCATION Scout Troop 100PLEDGE OF ALLEGIANCE Scout Troop 482 Color GuardCOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS1.Proclamation Declaring Scouting Day Presented by Councilmember Doug CarrContact:Karen Rees, (707) 4287767a2.Proclamation and Poem Declaring Black History Month Presented by Councilmember K.Patrice Williams and Poet Laureate Suzanne BruceContact:Karen Rees, (707) 4287767a3.Proclamation Declaring Lunar New Year Presented by Mayor Catherine MoyContact:Karen Rees, (707) 4287767aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.CONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.4.Second Reading of Ordinance No. 202401 of the City Council of the City of Fairfield AmendingSection 25.28.5 of the City of Fairfield Zoning Ordinance to Permit Selected Industrial BusinessPark Uses for Office Commercial – North Cordelia Zoned Properties South of Business CenterDrive and Establish Certain Design and Operating StandardsRecommended ActionProvide second reading and adopt Ordinance 202401.Funding SourceN/AContact:Jessie Hernandez, (707) 4287450a5.Resolution 202413 of the City Council of the City of Fairfield Adopting CitySponsored SpecialEvents for the 2024 Calendar YearRecommended ActionAdopt resolution.Funding SourceN/AContact:YeeLynn Wong, (707) 4287449a6.Resolution 202414 of the City Council of the City of Fairfield Approving Amendment No. 8 tothe Federal Legislative Consultant Services Agreement Between the City of Fairfield, SolanoTransportation Authority, the Cities of Vacaville and Vallejo, and Akin Gump Strauss Hauer &Feld, LLPRecommended ActionAdopt resolution.Funding Source$50,000 ($14,000, General Fund; $25,000, Streets CIP; $5,390, Transportation Local FixedRoute Fund; $3,850, Transportation Commuter Fixed Route Fund; $1,760, TransportationParatransit Fund)Contact:Anna Guiles, (707) 4287399a7.Resolution 202415 of the City Council of the City of Fairfield Approving Credit Card ProcessingFees to be Passed on to the End UsersRecommended ActionAdopt resolution.Funding SourceN/AContact:John Furtado, (707) 4287629a8.Resolution 202416 of the City Council of the City of Fairfield Authorizing the City Manager toApprove the Police Department’s Purchase of Three DJI Mavic 3 Thermals, One DJI Mavic 3Enterprise, and One DJI Avata Unmanned Aerial Vehicles, and Update to the PoliceDepartment’s Lexipol Policy 711 to Reflect the Change in Inventory, in Accordance with CityOrdinance 202206Recommended ActionAdopt resolution.Funding Source$25,279.90; General FundContact:Nicholas McDowell, (707) 4287645a9.Resolution 202417 of the City Council of the City of Fairfield Authorizing the City Manager toExecute and File an Amended Claim with the Metropolitan Transportation Commission (MTC)for Allocation of Transportation Development Act (TDA) and State Transit Assistance Funds(STAF), Funds for Fiscal Year 20232024Recommended ActionAdopt resolution.Funding SourceN/AContact:Lindsay Parker, (707) 4283806a10.Resolution 202418 of the City Council of the City of Fairfield Authorizing the City Manager toExecute Amendment No. 1 with MV Transportation for FixedRoute, Paratransit, andMicrotransit OperationsRecommended ActionAdopt resolution.Funding SourceN/AContact:Diane Feinstein, (707) 4343808a11.Resolution 202419 of the City Council of the City of Fairfield Accepting the WatermanBoulevard Sidewalk and Rancho Solano Median Extensions Project as CompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:Roger Dunham, (707) 4287478a12.Resolution 202420 of the City Council of the City of Fairfield Approving a Memorandum ofUnderstanding (MOU) between the City of Fairfield and City of Benicia for CostSharing of theLopes Road and Water Pipeline Reconstruction Project, Authorizing the City Manager toExecute the MOU on Behalf of the City and Authorizing an Update to the Fiscal Year 20232024Budget; andResolution 202421 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Professional Services Agreement Between the City of Fairfield and DewberryEngineers, Inc. for Engineering Services Related to the Lopes Road and Water PipelineReconstruction ProjectRecommended ActionAdopt resolutions.Funding Source$5,400,000 ($300,000, Construction License Tax; $1,100,000, Water Capital Fund; $4,000,000,Grants anticipated reimbursement)Contact:Jason Riley, (707) 4287481a13.Resolution 202422 of the City Council of the City of Fairfield Authorizing the City Manager to Execute the Improvement Agreement for the Wiseman Waterline Relocation Project Recommended Action
Adopt resolution.

Funding Source
$421,350.00; Water Utility Capital Projects Fund
Contact:Alvin Lei, (707) 4287476
a

14.Resolution 202423 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Kjeldsen, Sinnock, Neudeck, Inc. for Professional Engineering Services for the Cement Hill Water Treatment Plant New Entryway (Project) and Authorizing an Update to the Fiscal Year 2023 2024 Budget and Updating the 5Year Capital Improvement Plan to Include the Project Recommended Action
Adopt resolution.

Funding Source
$2,212,109 ($737,370, AB 1600 Streets Fund; $1,474,739, Northeast District Fund) Contact:Bryan Heinzelman, (707) 4287034
a
NEW BUSINESS

15.City Council Discussion and Direction Regarding Ceasefire Resolution Recommended Action
Receive report, open discussion, and provide direction to staff.

Funding Source
N/A
Contact:David Gassaway, (707) 4287400
a
ADJOURN TO TUESDAY, FEBRUARY 20, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Delaney Dombrowski, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Wednesday, January 31, 2024.

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Agenda Item No: 4.

AGENDA REPORT
DATE:February 6, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Second Reading of Ordinance No. 202401 of the City Council of the City of Fairfield Amending Section 25.28.5 of the City of Fairfield Zoning Ordinance to Permit Selected Industrial Business Park Uses for Office Commercial – North Cordelia Zoned Properties South of Business Center Drive and Establish Certain Design and Operating Standards
RECOMMENDED ACTION
Provide second reading and adopt Ordinance 202401.

STATEMENT OF ISSUE
On January 16, 2024, the City Council introduced and conducted the first reading of Ordinance 202401 to amend Section 25.28.5: North Cordelia (NC) Overlay District of the City Zoning Ordinance to expand permitted uses for Office Commercial – North Cordelia (CONC) zoned properties south of Business Center Drive.

DISCUSSION
In October 2022, the project applicant requested to expand permitted uses for a vacant office building at 5253 Business Center Drive adjacent to Costco. The site is currently zoned CONC, which allows a range of office and commercial uses. The applicant sought to allow industrial uses typical for the Industrial Business Park (IBP) zone. Following a public hearing, the council continued the project to September 12, 2023, to be able to consider the request in light of the ongoing General Plan Update. At the September 12th meeting, the council indicated support for expanding the set of permitted uses for the site to include a range of IBP activities. The council supported some manufacturing, but not warehouses. They also expressed opposition to trucks at this location and then directed staff to return with a proposed Ordinance Amendment.

To implement this direction, staff proposed to amend an existing overlay zone for North Cordelia to permit selected IBP uses for CONC zoned properties south of Business Center Drive, west of Green Valley Road, which would include 5253 Business Center Drive and 5251 Business Center Drive as seen in the proposed Ordinance Amendment (Attachment 1).

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A substantial overlap exists between uses allowed in the CO and IBP zones. The proposed overlay would expand the allowed uses in the specified CONC zoned properties. The expansion would permit most uses allowed in the IBP zone, including ‘Research and Development,’ with the notable exception of ‘Warehouses’ and ‘Medium Manufacturing,’ a type of industrial activity that can have various impacts on adjacent properties. For the complete list of additional uses allowed, see Table 25NC (Attachment 1).

In addition to an expanded set of allowed uses, staff proposed establishing design and operating standards into the existing overlay zone. The proposed standards would prohibit truck docks, limit roll up doors facing city streets, and prohibit trailered trucks traveling during peak hours. The purpose of these proposed standards is to align the code with the council’s direction to allow manufacturing in an area with nearby residences, prohibit warehouses and, as much as feasible, truck traffic. The proposed overlay amendment is intended to tread this narrow path. The City's Economic Development Division agrees with and supports these recommendations. If design and operational regulations are not established, any applicant would be able to demolish the existing building, build on existing development regulations, install as many truck docks as desired, and operate trucks at any time.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The Planning Commission reviewed the proposed amendments at their duly noticed public hearing on December 13, 2023. At the meeting, the commission supported the proposed list of additional uses, restrictions on hours for truck operations, and most design standards. On a 52 vote, the commission approved Resolution PC202314, recommending these items, with one change to the staff recommendation. The change would permit up to four truck docks.

The council received a presentation and the commission’s recommendation at a duly noticed public hearing on January 16, 2024. The council voted unanimously to approve Ordinance 202401, following the staff’s recommendation to expand uses and establish design and operational limitations.

ALTERNATIVE ACTION
The council may choose not to adopt Ordinance 202401. In this case, existing CONC zoning regulations and design standards would remain for the subject properties. The council may also direct staff to amend the proposed ordinance in any other way to implement their vision for expanding office uses in this location and return for a new introduction and first reading.

STAFF CONTACT
Jessie Hernandez, Associate Planner
(707) 4287450
[email protected]
COORDINATED WITH
City Attorney's Office, Public Works Department
ATTACHMENTS:

Description
Attachment 1: Ordinance 202401
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Agenda Item No: 4.AGENDA REPORTDATE:February 6, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Second Reading of Ordinance No. 202401 of the City Council of the City of FairfieldAmending Section 25.28.5 of the City of Fairfield Zoning Ordinance to Permit SelectedIndustrial Business Park Uses for Office Commercial – North Cordelia ZonedProperties South of Business Center Drive and Establish Certain Design andOperating StandardsRECOMMENDED ACTIONProvide second reading and adopt Ordinance 202401.STATEMENT OF ISSUEOn January 16, 2024, the City Council introduced and conducted the first reading of Ordinance 202401to amend Section 25.28.5: North Cordelia (NC) Overlay District of the City Zoning Ordinance to expandpermitted uses for Office Commercial – North Cordelia (CONC) zoned properties south of BusinessCenter Drive.DISCUSSIONIn October 2022, the project applicant requested to expand permitted uses for a vacant office buildingat 5253 Business Center Drive adjacent to Costco. The site is currently zoned CONC, which allows arange of office and commercial uses. The applicant sought to allow industrial uses typical for theIndustrial Business Park (IBP) zone. Following a public hearing, the council continued the project toSeptember 12, 2023, to be able to consider the request in light of the ongoing General Plan Update. Atthe September 12th meeting, the council indicated support for expanding the set of permitted uses forthe site to include a range of IBP activities. The council supported some manufacturing, but notwarehouses. They also expressed opposition to trucks at this location and then directed staff to returnwith a proposed Ordinance Amendment.To implement this direction, staff proposed to amend an existing overlay zone for North Cordelia topermit selected IBP uses for CONC zoned properties south of Business Center Drive, west of GreenValley Road, which would include 5253 Business Center Drive and 5251 Business Center Drive asseen in the proposed Ordinance Amendment (Attachment 1).A substantial overlap exists between uses allowed in the CO and IBP zones. The proposed overlaywould expand the allowed uses in the specified CONC zoned properties. The expansion would permitmost uses allowed in the IBP zone, including ‘Research and Development,’ with the notable exceptionof ‘Warehouses’ and ‘Medium Manufacturing,’ a type of industrial activity that can have various impactson adjacent properties. For the complete list of additional uses allowed, see Table 25NC (Attachment1).In addition to an expanded set of allowed uses, staff proposed establishing design and operatingstandards into the existing overlay zone. The proposed standards would prohibit truck docks, limit rollup doors facing city streets, and prohibit trailered trucks traveling during peak hours. The purpose ofthese proposed standards is to align the code with the council’s direction to allow manufacturing in anarea with nearby residences, prohibit warehouses and, as much as feasible, truck traffic. The proposedoverlay amendment is intended to tread this narrow path. The City's Economic Development Divisionagrees with and supports these recommendations. If design and operational regulations are notestablished, any applicant would be able to demolish the existing building, build on existingdevelopment regulations, install as many truck docks as desired, and operate trucks at any time.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe Planning Commission reviewed the proposed amendments at their duly noticed public hearing onDecember 13, 2023. At the meeting, the commission supported the proposed list of additional uses,restrictions on hours for truck operations, and most design standards. On a 52 vote, the commissionapproved Resolution PC202314, recommending these items, with one change to the staffrecommendation. The change would permit up to four truck docks.The council received a presentation and the commission’s recommendation at a duly noticed publichearing on January 16, 2024. The council voted unanimously to approve Ordinance 202401, followingthe staff’s recommendation to expand uses and establish design and operational limitations.ALTERNATIVE ACTIONThe council may choose not to adopt Ordinance 202401. In this case, existing CONC zoningregulations and design standards would remain for the subject properties. The council may also directstaff to amend the proposed ordinance in any other way to implement their vision for expanding officeuses in this location and return for a new introduction and first reading.STAFF CONTACTJessie Hernandez, Associate Planner(707) 428[email protected] WITHCity Attorney's Office, Public Works DepartmentATTACHMENTS:

Description
Attachment 1: Ordinance 202401
REVIEWERS:

Reviewer Action Date
Zellers, David Approved 1/22/2024 7:22 PM
Dombrowski, Delaney Approved 1/22/2024 7:37 PM
Dombrowski, Delaney Approved 1/22/2024 7:37 PM
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ORD. 2024-01

Page 1 ends

CITY OF FAIRFIELD

ORDINANCE NO. 2024-01

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AMENDING SECTION 25.28.5 OF

THE CITY OF FAIRFIELD ZONING ORDINANCE TO PERMIT SELECTED INDUSTRIAL BUSINESS

PARK USES FOR OFFICE COMMERCIAL-NORTH CORDELIA ZONED PROPERTIES SOUTH OF

BUSINESS CENTER DRIVE AND ESTABLISH CERTAIN DESIGN AND OPERATING STANDARDS

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. Statement of Intent

A. The City has adopted Zoning Ordinance to address development, consistent with the Fairfield General Plan and city policy.

B. On December 13, 2023, the Planning Commission was presented with the revisions to the Zoning Ordinance as contained herein and, after holding a duly noticed public hearing, voted to recommend that the City Council approve the proposed insertion.

C. The City has held a duly noticed public hearing on the proposed revisions to the Zoning Ordinance in accordance with the rules and regulations regarding such.

SECTION 2. Chapter 25, Article I, Section 25.28 Overlay Zoning Districts is hereby amended as follows:

25.28.5 North Cordelia (NC) Overlay District

A. Purpose and intent. The initial purpose and intent of the North Cordelia Overlay District (NC) is to implement the Green Valley Settlement Agreement (GVSA). In 2024, the NC overlay district was revised to expand the set of allowable uses and establish certain design standards for Office Commercial (CO) zoned properties south of Business Center Drive.

B. Applicability and expiration. The (NC) overlay district is applied to all properties within the City located north of Interstate 80 and west of Suisun Valley Road in Cordelia, as identified on the Zoning Map.

C. North Cordelia Design Standards. All development within the (NC) district shall comply with the North Cordelia Design Standards, contained in Resolution 89-384, adopted by the City Council on November 21, 1989, as may be amended. The approval authority shall find that the proposed Packet Page 9 of 202Attachment 1 Page 1 of 5

ORD. 2024-01

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development is in compliance with the design standards prior to granting any development approval within the (NC) overlay district.

For CO zoned parcels south of Business Center Drive, any new building containing an expanded use as listed in Section F below shall incorporate materials and design equal to or better than those approved for buildings in the Green Valley Technical Plaza and Green Valley Office Park.

New and existing buildings may include roll-up doors, however, loading bays or docks facilitating more direct loading from the building into trucks are prohibited. No m ore than one roll-up door may be permitted on a street facing elevation. Trim, materials, and paint for all roll-up doors shall be coordinated to blend with the building design to minimize the doors’ visual impact.

D. Traffic standards. Within the (NC) overlay district, the City shall not approve any disposition and development agreement or other discretionary permit for commercial development that is greater than 10,000 square feet, or that generates more than 150 daily trips, if calculated Levels of Service (LOS) at the time of approval at any major intersection, as defined in Section 6.1 of the GVSA, is either operating at a level of service lower than LOS D, as a result of the proposed approval in combination with existing traffic levels and projected traffic from the projects described in Section 1.29 of the GVSA, and all other approved residential and commercial agreements in North Cordelia.

E. Public art. Development within the boundary of the (NC) overlay district shall include public art in the project or pay an in-lieu in fee. As required by the Price Club Settlement Agreement (City Council Resolution 91-277), a public art fee equal to 0.0025 percent of the building permit valuation for a project shall be paid concurrent with issuance of a building permit. In lieu of payment of this fee, the developer may purchase public art or construct public art for inclusion in the project. Public art shall include, but shall not be limited to water features, sculptures, and tapestries. Design features incorporated into proposed building architecture, such as cornices, pilasters, or special paving materials are not considered public art. The City shall approve all public art projects.

F. Expanded Land Uses. Within the NC overlay district, parcels located south of Business Center Drive with an Office Commercial (CO) zoning designation may operate the following additional land uses by right or conditionally, as specified in Table 25-NC.

Table 25-NC: Expanded Land Uses for Office Commercial (CO) Properties South of Business Center Drive
Packet Page 10 of 202Attachment 1 Page 2 of 5

ORD. 2024-01

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Use CO-NC Additional Regulations
General Retail
Commercial Cannabis
Business, Retail
P Note 1
Education and Training
School, vocational P Notes 2 and 3
Entertainment and Recreation Related
Athletic Club P
Offices and Financial Institutions
Research and Development P
Public, Quasi-public, and Assembly
Community Center/Banquet
Hall
P
Club, Lodge, or Meeting Hall P
Residential
Adult Day Care C
Industry
Handicraft shop P Note 3
Manufacturing and Assembly
– Light
P Notes 3 and 4
Commercial Cannabis
Business, Testing Lab
P Note 1

Packet Page 11 of 202Attachment 1 Page 3 of 5

ORD. 2024-01

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Notes:
(1) No commercial cannabis business, whether Retail, Manufacturing, or Testing Lab, shall be closer than six hundred (600) feet from any of the following sensitive uses that are in existence at the time a permit application is deemed complete: a public or private school providing instruction in kindergarten or any grades 1 through 12; a child day care center; or a youth center, as defined in Chapter 10E of the Fairfield Municipal Code. The distance measured shall be the horizontal distance measured in a straight line from the property line of the parcel with the sensitive use to the closest property line of the lot on which the cannabis business is located. (2) Vocational school operations may not take place outdoors. (3) Outdoor storage of any items is prohibited.
(4) Trailered trucks (semi-trailer, tractor-trailer, and similar) may not travel to or from CO designated parcels during the following periods:
 6:00 to 9:00 am and 3:00 to 7:00 pm on weekdays
 7:00 am to 7:00 pm on weekends

SECTION 3. The council hereby makes the following finding pursuant to the California Environmental Quality Act (CEQA): based on the information contained in the staff report and presented by staff, the council has determined that this ordinance amendment is exempt from CEQA review per Government Code Section 15305. Minor Alterations in Land Use Limitations.

The text amendments would allow for an expanded list of permitted land uses. The additional uses proposed have lower ITE (Institute of Transportation Engineers) trip generation assessments. Additionally, incorporating a wider variety of employment opportunities and industrial business services will lead to lower vehicle miles traveled (VMT) for employees and consumers in the area. Lower traffic impacts result in lower air quality, greenhouse gas emissions, and energy impacts. The new land uses introduced by the proposed Overlay would result in lesser environmental impacts than any of the existing permitted uses under the current zoning designation.

SECTION 4. This Ordinance shall be effective 30 days following its adoption by the City Council.

A summary of this Ordinance shall, within fifteen (15) days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the City Councilmembers voting for and against it.

Packet Page 12 of 202Attachment 1 Page 4 of 5

ORD. 2024-01

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INTRODUCED at a regular meeting of the City Council of the City of Fairfield on the 16th day of January 2024, and

PASSED AND ADOPTED this 6th day of February 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
_________________________________________________

CITY CLERK

Packet Page 13 of 202Attachment 1 Page 5 of 5

Agenda Item No: 5.

AGENDA REPORT
DATE:February 6, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202413 of the City Council of the City of Fairfield Adopting CitySponsored Special Events for the 2024 Calendar Year
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed resolution completely lists all the proposed citysponsored (Sponsored) events for the 2024 calendar year.

DISCUSSION
On January 21, 2014, the City Council adopted Ordinance No. 201325 amending the municipal code to include Chapter 12A Special Events. The ordinance provides a comprehensive scheme to regulate special events in the city.

On March 21, 2023, the council adopted Ordinance No. 202306, amending the municipal code to allow the council to designate additional CitySponsored events by resolution adopted no later than 90 days prior to the event.

Section 12A.4 states that the council may designate additional Sponsored events. To provide the council with the opportunity to modify the list of Sponsored events, staff proposes an annual comprehensive Sponsored events schedule for the council’s review and approval. For the 2024 calendar year, staff proposes the attached Sponsored Event List. The list distinguishes Sponsored events from CitySignature (Signature) events. Sponsored events are organized, hosted, and run entirely by an outside entity or by an outside entity with a City partnership. Signature events are organized, hosted, and run entirely by the City. Both approved Sponsored and Signature events will require the event organizer to submit a complete application, as set forth in Section 12A.6, but shall be exempt from paying the Special Event Permit application fees. Sponsored and Signature events are not exempt from other legal or regulatory requirements, including but not limited to other required permits from City departments.

Packet Page 14 of 202

Agenda Item No: 5.AGENDA REPORTDATE:February 6, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202413 of the City Council of the City of Fairfield Adopting CitySponsoredSpecial Events for the 2024 Calendar YearRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe proposed resolution completely lists all the proposed citysponsored (Sponsored) events for the2024 calendar year.DISCUSSIONOn January 21, 2014, the City Council adopted Ordinance No. 201325 amending the municipal codeto include Chapter 12A Special Events. The ordinance provides a comprehensive scheme to regulatespecial events in the city.On March 21, 2023, the council adopted Ordinance No. 202306, amending the municipal code to allowthe council to designate additional CitySponsored events by resolution adopted no later than 90 daysprior to the event.Section 12A.4 states that the council may designate additional Sponsored events. To provide thecouncil with the opportunity to modify the list of Sponsored events, staff proposes an annualcomprehensive Sponsored events schedule for the council’s review and approval. For the 2024calendar year, staff proposes the attached Sponsored Event List. The list distinguishes Sponsoredevents from CitySignature (Signature) events. Sponsored events are organized, hosted, and runentirely by an outside entity or by an outside entity with a City partnership. Signature events areorganized, hosted, and run entirely by the City. Both approved Sponsored and Signature events willrequire the event organizer to submit a complete application, as set forth in Section 12A.6, but shall beexempt from paying the Special Event Permit application fees. Sponsored and Signature events arenot exempt from other legal or regulatory requirements, including but not limited to other requiredpermits from City departments.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the proposed resolution and direct staff to modify the list of City sponsored events as desired.

STAFF CONTACT
YeeLynn Wong, Assistant Planner
(707) 4287449
[email protected]
COORDINATED WITH
City Manager's Office, Finance Department, Fire Department, Parks and Recreation Department, Police Department, Public Works Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: 2024 City Sponsored Event List
REVIEWERS:

Reviewer Action Date
Zellers, David Rejected 1/22/2024 4:05 PM
Zellers, David Approved 1/22/2024 7:21 PM
Dombrowski, Delaney Approved 1/22/2024 7:40 PM
Dombrowski, Delaney Approved 1/22/2024 7:40 PM
Packet Page 15 of 202

CITY OF FAIRFIELD

RESOLUTION NO. 2024-13

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ADOPTING CITY-SPONSORED SPECIAL EVENTS FOR THE 2024 CALENDAR YEAR

WHEREAS, Section 12A.4 of the Fairfield Municipal Code provides that the City Council may designate additional City-sponsored events; and

WHEREAS, City-sponsored events shall require the event organizer to submit a complete application in compliance with Section 12A.6; and

WHEREAS, City-sponsored events shall be exempt from paying the Special Event Permit application fees; and

WHEREAS, designating additional City-sponsored events does not exempt an event from other legal and regulatory requirements, including but not limited to encroachment permits, building permit requirements, or any requirement for a fire permit; and

WHEREAS, all City-sponsored events for the 2024 calendar year are in the attached Exhibit A.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The events listed on Exhibit A to this resolution shall be adopted as City-sponsored activities for the 2024 calendar year.

PASSED AND ADOPTED this 6th day of February 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
_________________________________________________

CITY CLERK

Packet Page 16 of 202Attachment 1 Page 1 of 1

# Dept Department Contact Event Title Event Description Location Date of Event Time of EventSponsored or SignatureRoad Closure1P&RJuanita Johnson Blues, Brews & BBQ Cook‐OffSolano County Annex Lawn 4/27/2024 12‐4pm Signature2P&RJuanita Johnson Concert in the Park Summer Music Series Free public event. TBD Neighborhood Park 5/3/2024 6‐8pm Sponsored3P&RJuanita Johnson Concert in the Park Summer Music Series Free public event. TBD Neighborhood Park 5/17/2024 6‐8pm Sponsored4CDKeisha Mamaril Farmer's Market Free public event. Solano County Annex LawnBD 05/2024‐09/2023pm‐7pm Sponsored5CDKeisha Mamaril Maykers Market Free public event. Downtown Fairfield TBD 05/2024 12pm‐5pm Sponsored6P&RJuanita Johnson Concert in the Park Summer Music Series Free public event. TBD Neighborhood Park 6/7/2024 6‐8pm Sponsored7P&RJuanita Johnson Juneteenth (Solano County Black Chamber of Commerce) Free public event. Allan Witt Park TBD 06/2024 TBD Sponsored8P&RJuanita Johnson Concert in the Park Summer Music Series Free public event. TBD Neighborhood Park 6/21/2024 6‐8pm Sponsored9P&RJuanita Johnson Independence Day Parade Free public event. Downtown Fairfield 7/4/2024 10am‐end Signature10 P&R Juanita Johnson Concert in the Park Summer Music Series Free public event. TBD Neighborhood Park 7/5/2024 6‐8pm Sponsored11 P&R Juanita Johnson Concert in the Park Summer Music Series Free public event. TBD Neighborhood Park 7/19/2024 6‐8pm Sponsored12 CD Keisha Mamaril Taste of Downtown Ticketed public event. Downtown Fairfield TBD 07/2024 TBD Sponsored13 P&R Juanita Johnson Concert in the Park Summer Music Series Free public event. TBD Neighborhood Park 8/2/2024 6‐8pm Sponsored14 P&R Juanita Johnson National Night Out Free public event. Allan Witt Aquatics Complex 8/6/2024 5‐8pm15 P&R Juanita Johnson Concert in the Park Summer Music Series Free public event. TBD Neighborhood Park 8/16/2024 6‐8pm Sponsored16 P&R Juanita Johnson Fairfield Tomato & Vine Festival Free public event. Downtown Fairfield8/17/2024 8/18/202411am‐7pm 11am‐5pmSignature17 PD Jeremy Profitt FCSF Back‐to‐School Backpack Giveaway (Bethel Church) Free public event. TBD TBD Sponsored18 P&R Juanita Johnson Concert in the Park Summer Music Series Free public event. TBD Neighborhood Park 9/6/2024 6‐8pm Sponsored19 P&R Juanita Johnson Concert in the Park Summer Music Series Free public event. TBD Neighborhood Park 9/20/2024 6‐8pm Sponsored20 CD Keisha Mamaril Matt Garcia Foundation Annual Event Free public event. TBD TBD Sponsored21 CMO TBD Downtown Dinner Public Event Fairfield TBD 10/2024 TBD Sponsored22 CD Keisha Mamaril Halloween Spooktacular Free public event. Downtown Fairfield 10/31/2024 TBD Sponsored23 P&R Juanita Johnson Veterans Day Parade Free public event. Downtown Fairfield 11/11/2024 12:30pm‐end Signature24 CD Keisha Mamaril Small Business Saturday Free public event. Downtown Fairfield 11/30/2024 12pm‐5pm Sponsored25 P&R Juanita Johnson Downtown Tree Lighting Ceremony Free public event. Downtown Fairfield 12/6/2024 6‐8:30pm Signature26 P&R Juanita Johnson Menorah Lighting Ceremony Free public event. Solano County Annex Lawn TBD (12/25‐1/2) 5:30‐7:30pm Signature27 PD Jeremy Profitt FCSF Christmas Backpack Giveaway (Bethel Church) Free public event. TBD TBD Sponsored28 CMO Kelly Ballard LOGIC Ministires Toys for Tots Free public event. TBD TBD SponsoredPacket Page 17 of 202Attachment 2 Page 1 of 1

Agenda Item No: 6.

AGENDA REPORT
DATE:February 6, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202414 of the City Council of the City of Fairfield Approving Amendment No. 8 to the Federal Legislative Consultant Services Agreement Between the City of Fairfield, Solano Transportation Authority, the Cities of Vacaville and Vallejo, and Akin Gump Strauss Hauer & Feld, LLP
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The attached resolution authorizes the City to extend an agreement with the cities of Vacaville and Vallejo, SolTrans, and the Solano Transportation Authority (STA) for federal lobbying efforts provided by Akin Gump Strauss Hauer & Feld, LLP (Akin Gump). The current twoyear contract (Amendment No. 7) expired on December 31, 2023, and the proposed amendment will allow Akin Gump to continue their transportation advocacy efforts on behalf of the partnering agencies.

DISCUSSION
Since 2001, the City of Fairfield partnered with the cities of Vacaville and Vallejo, and the STA for federal lobbying efforts. Each agency has participated equally in the funding of the contract for federal advocacy services.

Federal advocacy efforts focus on guiding transportation policy and strategy and obtaining funding sources for priority projects such as:
1) The 80/680/State Route 12 interchange
2) Jepson Parkway Phase 2B (Access to Travis AFB and Canon Road Safety Improvements) 3) The FairfieldVacaville Hannigan Train Station
4) Fairfield Transit and Municipal Fleet Electrification Project Akin Gump continues to provide valuable assistance to the STA and member cities on federal matters, Packet Page 18 of 202

STA initially entered into a contract with Akin Gump from February 15, 2008, through February 15, 2010.

Amendment No. 1 extended the agreement from December 1, 2009, until December 31, 2011, and adding Dixon as a partnering agency. Amendment No. 2 through No. 6 each extended the agreement for an additional twoyear term, with Amendment No. 5 removing the City of Dixon. Amendment No. 6 and No. 7 continued the agreement between STA and the three participating cities for two twoyear terms.

The proposed twoyear contract extension (Amendment No. 8) for federal legislative advocacy services with Akin Gump maintains an annual compensation of $120,000, inclusive of all expenses, and a monthly retainer of $10,000. The cost for the contract is equally distributed to the cities of Fairfield, Vacaville, Vallejo in the amount of $2,083.33 per month or $25,000 per year with STA paying $3,750 per month, $45,000 per year due to their focused interest in transit related issues.

FINANCIAL IMPACT
The City of Fairfield’s share of the contract cost will be $2,083.33 per month for a total cost of $50,000 over the term of the 24month contract period. The cost will be shared among the General Fund ($14,000 from Fund 011, Organization Code 99203), Streets CIP funded through Gas Tax revenues ($25,000 from Fund 252, Organization Code 99000), Transportation Local Fixed Route Fund ($5,390 from Fund 451, Organization Code 76002), Transportation Commuter Fixed Route Fund ($3,850 from Fund 451, Organization Code 76502), and Transportation Paratransit Fund ($1,760 from Fund 452, Organization Code 76002). The total contract cost to the three cities and STA will be $240,000 for the 24month period.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
N/A
STAFF CONTACT
Anna Guiles, Assistant to the City Manager
(707) 4287399
[email protected]
COORDINATED WITH
Public Works Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: 8th Amendment to Akin Gump Service Agreement REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 1/23/2024 10:51 AM
Packet Page 19 of 202

Agenda Item No: 6.AGENDA REPORTDATE:February 6, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202414 of the City Council of the City of Fairfield Approving AmendmentNo. 8 to the Federal Legislative Consultant Services Agreement Between the City ofFairfield, Solano Transportation Authority, the Cities of Vacaville and Vallejo, and AkinGump Strauss Hauer & Feld, LLPRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe attached resolution authorizes the City to extend an agreement with the cities of Vacaville andVallejo, SolTrans, and the Solano Transportation Authority (STA) for federal lobbying efforts provided byAkin Gump Strauss Hauer & Feld, LLP (Akin Gump). The current twoyear contract (Amendment No. 7)expired on December 31, 2023, and the proposed amendment will allow Akin Gump to continue theirtransportation advocacy efforts on behalf of the partnering agencies.DISCUSSIONSince 2001, the City of Fairfield partnered with the cities of Vacaville and Vallejo, and the STA forfederal lobbying efforts. Each agency has participated equally in the funding of the contract for federaladvocacy services.Federal advocacy efforts focus on guiding transportation policy and strategy and obtaining fundingsources for priority projects such as:1) The 80/680/State Route 12 interchange2) Jepson Parkway Phase 2B (Access to Travis AFB and Canon Road Safety Improvements)3) The FairfieldVacaville Hannigan Train Station4) Fairfield Transit and Municipal Fleet Electrification ProjectAkin Gump continues to provide valuable assistance to the STA and member cities on federal matters,including researching federal grant opportunities for transportation projects. Experienced intransportation law, Akin Gump communicates with member agencies to provide timely information ontransportation developments and strategic advice.STA initially entered into a contract with Akin Gump from February 15, 2008, through February 15, 2010.Amendment No. 1 extended the agreement from December 1, 2009, until December 31, 2011, andadding Dixon as a partnering agency. Amendment No. 2 through No. 6 each extended the agreementfor an additional twoyear term, with Amendment No. 5 removing the City of Dixon. Amendment No. 6and No. 7 continued the agreement between STA and the three participating cities for two twoyearterms.The proposed twoyear contract extension (Amendment No. 8) for federal legislative advocacy serviceswith Akin Gump maintains an annual compensation of $120,000, inclusive of all expenses, and amonthly retainer of $10,000. The cost for the contract is equally distributed to the cities of Fairfield,Vacaville, Vallejo in the amount of $2,083.33 per month or $25,000 per year with STA paying $3,750per month, $45,000 per year due to their focused interest in transit related issues.FINANCIAL IMPACTThe City of Fairfield’s share of the contract cost will be $2,083.33 per month for a total cost of $50,000over the term of the 24month contract period. The cost will be shared among the General Fund($14,000 from Fund 011, Organization Code 99203), Streets CIP funded through Gas Tax revenues($25,000 from Fund 252, Organization Code 99000), Transportation Local Fixed Route Fund ($5,390from Fund 451, Organization Code 76002), Transportation Commuter Fixed Route Fund ($3,850 fromFund 451, Organization Code 76502), and Transportation Paratransit Fund ($1,760 from Fund 452,Organization Code 76002). The total contract cost to the three cities and STA will be $240,000 for the24month period.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONN/ASTAFF CONTACTAnna Guiles, Assistant to the City Manager(707) 428[email protected] WITHPublic Works DepartmentATTACHMENTS:DescriptionAttachment 1: Proposed ResolutionAttachment 2: 8th Amendment to Akin Gump Service AgreementREVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 1/23/2024 10:51 AM
Dombrowski, Delaney Approved 1/23/2024 10:52 AM
Packet Page 20 of 202

CITY OF FAIRFIELD

RESOLUTION NO. 2024-14

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING AMENDMENT NO. 8 TO THE FEDERAL LEGISLATIVE CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF

FAIRFIELD, SOLANO TRANSPORTATION AUTHORITY, THE CITIES OF VACAVILLE AND VALLEJO,

AND AKIN GUMP STRAUSS HAUER & FELD, LLP

WHEREAS, it is important and necessary for the City to be informed and active in federal legislative activities and governmental affairs particularly as they effect transportation; and

WHEREAS, it is equally important and necessary for the City to be active in pursuing federal appropriations for transportation projects to enhance the services provided to the citizens of Fairfield; and

WHEREAS, the City of Fairfield, the Solano Transportation Authority (STA), the Cities of Vacaville and Vallejo, and Akin Gump Strauss Hauer & Feld, LLP entered into a two-year agreement on February 16, 2008, to provide federal legislative consulting services on behalf of STA and the cities; and

WHEREAS, the partnering agencies and Akin Gump Strauss Hauer & Feld, LLP amended th e agreement (Amendment No. 1), extending the term of the agreement from December 1, 2009, until December 31, 2011, and added the City of Dixon; and

WHEREAS, the partnering agencies and Akin Gump Strauss Hauer & Feld, LLP again amended the agreement (Amendment No. 2), extending the term of the agreement through December 31, 2013; and

WHEREAS, the partnering agencies and Akin Gump Strauss Hauer & Feld, LLP again amended the agreement (Amendment No. 3), extending the term of the agreement through December 31, 2015; and

WHEREAS, the partnering agencies and Akin Gump Strauss Hauer & Feld, LLP again amended the agreement (Amendment No. 4), extending the term of the agreement through December 31, 2017; and

WHEREAS, the partnering agencies and Akin Gump Strauss Hauer & Feld, LLP again amended the agreement (Amendment No. 5), extending the term of the agreement through December 31, 2019, removing the City of Dixon; and

WHEREAS, the partnering agencies and Akin Gump Strauss Hauer & Feld, LLP again amended the agreement (Amendment No. 6), extending the term of the agreement through December 31, 2021; and
Packet Page 21 of 202Attachment 1 Page 1 of 2

RES. NO. 2024-14

Page 2 ends

WHEREAS, the partnering agencies and Akin Gump Strauss Hauer & Feld, LLP again amended the agreement (Amendment No. 7), extending the term of the agreement through December 31, 2023; and

WHEREAS, the City continues to benefit from the services and legislative advocacy efforts provided by Akin Gump Strauss Hauer & Feld, LLP and wishes to extend the agreement (Amendment No. 8) for an additional two years through December 31, 2025.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield hereby approves Amendment No. 8 to the agreement with STA, the cities of Vacaville and Vallejo, and Akin Gump Strauss Hauer & Feld, LLP in an amount not to exceed $50,000 for Fairfield’s contribution for the 24-month term of the contract, January 1, 2024, through December 31, 2025.

Section 2. The city manager, or designee, is authorized to sign Amendment No. 8 and take other steps necessary to implement the contract.

PASSED AND ADOPTED this 6th day of February 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
_________________________________________________

CITY CLERK

Packet Page 22 of 202Attachment 1 Page 2 of 2

8th Amendment to Akin Gump Contract for Federal Lobbying 12-2023 1 AMENDMENT #8 TO AGREEMENT

BETWEEN

THE SOLANO TRANSPORTATION AUTHORITY ON BEHALF OF ITSELF AND

THE CITIES OF FAIRFIELD, VACAVILLE, AND VALLEJO
AND

AKIN GUMP STRAUSS HAUER & FELD, LLP
FOR

FEDERAL LEGISLATIVE CONSULTANT SERVICES

THIS AMENDMENT #8 is entered into as of January 1, 2024 between the SOLANO TRANSPORTATION AUTHORITY, a congestion management agency and authorized under the laws of the State of California (“STA”), on behalf of itself and the Cities of Fairfield, Vacaville, and Vallejo (collectively, the “Cities”), and AKIN GUMP STRAUSS HAUER & FELD, LLP (“Consultant”), collectively the “parties”.

RECITALS

WHEREAS, the parties entered into an agreement (“Agreement”) on February 16, 2008 in which Consultant agreed to provide Federal Legislative consulting services on behalf of STA and the Cities; and

WHEREAS, the parties amended the Agreement on December 1, 2009 to extend the term of the Agreement and add the City of Dixon (Amendment #1); again on December 14, 2011 (“Amendment #2); again on December 12, 2013 to continue the services through December 31, 2015 (“Amendment #3”); again on December 31, 2015 (“Amendment #4”) to extend the services through December 2017; again on January 1, 2018 (“Amendment #5”) to extend the services through December 2019 and include Solano County Transit (“SolTrans”) and to exclude the City of Dixon; and again on January 1, 2020 (“Amendment #6”) to continue the services through December 2021; and again on January 1, 2022 (“Amendment #7”) to continue the services through December 31, 2023 for a contract amount not-to-exceed $240,000.

WHEREAS, this Amendment #8 represents a two (2)-year extension between STA and the Cities of Fairfield, Vacaville, and Vallejo for a total budget of not-to-exceed $240,000.

IN CONSIDERATION FOR THE MUTUAL PROMISES SET FORTH IN THIS AMENDMENT, THE PARTIES AGREE AS FOLLOWS:

1. Term of Agreement
The term of this Agreement is through December 31, 2025.

2. Cost of Services and Allocation of Costs
Section 3 of the Agreement as well as Section 5 of Amendment #1 are amended for a budget amount no-to-exceed $240,000 to be paid at the rate of $10,000 per month allocated to Packet Page 23 of 202Attachment 2 Page 1 of 2

8th Amendment to Akin Gump Contract for Federal Lobbying 12-2023 2 each of the Cities and STA following pro rata share:

City of Fairfield: $2,083.33/mo.

City of Vacaville: $2,083.33/mo.

City of Vallejo: $2,083.33/mo.

STA: $3,750.00/mo.

3. Prior Terms and Conditions
Except as specifically set forth in this Amendment #8, all terms and conditions of the initial Agreement, as previously modified, shall remain in full force and effect.

The parties have executed this Amendment #8 as of the day and year first written above.

CITY OF FAIRFIELD Approved as to Form:

By: ________________________________
David Gassaway, City Manager
By: ________________________________
Fairfield City Attorney

CITY OF VACAVILLE

Approved as to Form:

By: ________________________________
Aaron Busch, City Manager

By: ________________________________
Vacaville City Attorney

CITY OF VALLEJO

Approved as to Form:

By: ________________________________
Michael A. Malone, City Manager

By: ________________________________
Vallejo City Attorney

SOLANO TRANSPORTATION AUTHORITY

Approved as to Form:

By: ________________________________
Daryl K. Halls, Executive Director

By: ________________________________
Megan J. Callaway, STA Legal Counsel

AKIN GUMP STRAUSS HAUER & FELD, LLP

By: ___________________________
Susan Lent, Partner

Packet Page 24 of 202Attachment 2 Page 2 of 2

Agenda Item No: 7.

AGENDA REPORT
DATE:February 6, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202415 of the City Council of the City of Fairfield Approving Credit Card Processing Fees to be Passed on to the End Users
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City Fairfield currently pays for the costs of credit card fees imposed by customers when they pay for City services using a credit card. The Finance Department recommends that the credit card fees be passed on to the customer as allowed by law.

DISCUSSION
The City collects local taxes, fees, and other payments for services from residents and customers that are performed by City staff. Customers come to City Hall to remit their payment, either in the form of cash, checks, or credit and debit cards. Some City services can also accept online payments which are primarily in the form of credit cards.

While these transactions are convenient and efficient, the City absorbs the fees associated with accepting credit cards. These fees include credit card company fees, processor fees, and bank fees, which average over $200,000 per year. To mitigate the significant and growing charges associated with accepting credit cards, staff is recommending that these fees be paid directly by the customer to the credit card processor.

Since the City uses different platforms and processors for processing credit cards, the fee that will be passed through to the customer will range from 2.25% to 3%, or a fixed amount per transaction. This fee is in line with what other government agencies charge as a convenience fee or as a pass through fee. Automated Clearing House (ACH) and electronic check payments have a much smaller processing fee of $0.30 to $1.25 per transaction and will continue to be absorbed by the City, allowing for a no fee alternative payment method for those wanting to pay online. The implementation of this pass through model is expected to begin upon City Council approval; however, staff will need to work with vendors to develop new online functionality and complete its testing.

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Agenda Item No: 7.AGENDA REPORTDATE:February 6, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202415 of the City Council of the City of Fairfield Approving Credit CardProcessing Fees to be Passed on to the End UsersRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City Fairfield currently pays for the costs of credit card fees imposed by customers when they payfor City services using a credit card. The Finance Department recommends that the credit card fees bepassed on to the customer as allowed by law.DISCUSSIONThe City collects local taxes, fees, and other payments for services from residents and customers thatare performed by City staff. Customers come to City Hall to remit their payment, either in the form ofcash, checks, or credit and debit cards. Some City services can also accept online payments which areprimarily in the form of credit cards.While these transactions are convenient and efficient, the City absorbs the fees associated withaccepting credit cards. These fees include credit card company fees, processor fees, and bank fees,which average over $200,000 per year. To mitigate the significant and growing charges associated withaccepting credit cards, staff is recommending that these fees be paid directly by the customer to thecredit card processor.Since the City uses different platforms and processors for processing credit cards, the fee that will bepassed through to the customer will range from 2.25% to 3%, or a fixed amount per transaction. Thisfee is in line with what other government agencies charge as a convenience fee or as a pass throughfee. Automated Clearing House (ACH) and electronic check payments have a much smaller processingfee of $0.30 to $1.25 per transaction and will continue to be absorbed by the City, allowing for a no feealternative payment method for those wanting to pay online. The implementation of this pass through model is expected to begin upon City Council approval; however, staff will need to work with vendors to develop new online functionality and complete its testing.

Government Code section 6159(h) allows the council to “impose a fee for the use of a credit card or debit card or electronic funds transfer, not to exceed the costs incurred by the agency or agent in providing for payment by credit or debit card or electronic funds transfer.” The council must approve the imposition of this fee.

FINANCIAL IMPACT
Council approval of passing through the credit fees to the end user will result in savings for the City of approximately $200,000 or more per year and will be reflected across the various funds where credit card activity takes place.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Council may choose not to approve the charges, and the City would continue to absorb the fees.

STAFF CONTACT
John Furtado, Director of Finance
(707) 4287629
[email protected]
COORDINATED WITH
City Attorney's Office, City Manager's Office
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Garibay, Ana Approved 1/22/2024 3:42 PM
Furtado, John Approved 1/22/2024 4:09 PM
Furtado, John Approved 1/22/2024 4:11 PM
Dombrowski, Delaney Approved 1/22/2024 4:17 PM
Dombrowski, Delaney Approved 1/22/2024 4:18 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-15

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING CREDIT CARD

PROCESSING FEES TO BE PASSED ON TO THE END USERS

WHEREAS, under California State Government Code Section 6159(h), a court, city, and county, or any other public agency may impose a fee for the use of a credit or debit card or electronic funds transfer; and

WHEREAS, as authorized by the above state law, it is the intent of the City Council of the City of Fairfield to offer credit cards as a method to City residents and customers to pay City taxes, service fees, and other services; and

WHEREAS, the credit card fees charged by the card companies shall be passed on to the residents and customers as a convenience fee.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Pursuant to California Government Code section 6159(h), City of Fairfield is hereby authorized to impose a fee for the use of a credit or debit cards or electronic funds transfer, not to exceed the costs incurred by the agency o r agent providing payment by credit or debit card or electronic funds transfer. These costs may include, but shall not be limited to, the payment to the card issuer, funds processor, or draft purchaser of a reasona ble fee or discount.

Section 2. The city manager or the finance director for the City of Fairfield are hereby authorized to do all things n ecessary to implement this resolution.

Packet Page 27 of 202Attachment 1 Page 1 of 2

RES. NO. 2024-15

Page 2 ends

PASSED AND ADOPTED this 6th day of February 2024 by the following vote:

_________________________________________________
MAYOR
ATTEST:
_________________________________________________

CITY CLERK

Packet Page 28 of 202Attachment 1 Page 2 of 2

Agenda Item No: 8.

AGENDA REPORT
DATE:February 6, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202416 of the City Council of the City of Fairfield Authorizing the City Manager to Approve the Police Department’s Purchase of Three DJI Mavic 3 Thermals, One DJI Mavic 3 Enterprise, and One DJI Avata Unmanned Aerial Vehicles, and Update to the Police Department’s Lexipol Policy 711 to Reflect the Change in Inventory, in Accordance with City Ordinance 202206
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Police Department implemented an Unmanned Aerial Vehicle (UAV) program in 2019. Since the program was started, the Police Department has found many additional uses for UAVs. As UAVs are technologybased products, they constantly improve, and new use cases are identified.

Newer UAV models come with improved battery life, range, and payload capacity, which results in increased operational efficiency and reduced downtime. Additionally, modern UAVs have advanced sensors and imaging technology, allowing more accurate data collection and analysis. These advancements will lead to cost savings through improved productivity and reduced maintenance requirements over the lifespan of the UAVs.

UAVs are defined as military equipment, and Fairfield City Ordinance 202206 and City of Fairfield Municipal Code Chapter 31 requires City Council approval for the acquisition of military equipment.

Therefore, the department requests modification of the Police Department’s Lexipol Policy 711, Military Equipment, to allow for the purchase of four DJI Mavic 3 and one DJI Avata UAVs at a cost of $25,279.90.

DISCUSSION
The Police Department purchased seven DJI Mavic Enterprise UAVs when the Technical Support Team implemented the UAV program in 2019. UAVs have significantly improved since then. The original seven UAVs utilized a 160 x 120 thermal camera. Due to the limited capabilities of these UAVs, they have been designated for training purposes only and do not benefit daily operations.

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In 2022, the City Council approved the purchase of ten DJI Mavic Enterprise 2 Advanced UAVs with upgraded 640 x 512 thermal cameras. These UAVs have proven to be far superior at locating suspects, missing persons, and items of evidence. Due to the program's success and trending best law enforcement practices, the department has increased the number of officers trained and certified by the Federal Aviation Administration (FAA) to operate UAVs to further our public safety mission. Based on these needs, the department is requesting the purchase of three DJI Mavic 3 Enterprise Thermal UAVs to provide these additional trained officers with equipment for daily use.

Additionally, the Police Department has started using UAVs to assist with evidence collection for significant traffic collisions. This has allowed the Police Department Traffic Unit members to utilize aerial photos and specialized computer software to create three dimensional maps that provide information to investigators and prosecutors to assist with prosecuting collisions that are deemed criminal. This has also reduced the time required for road closures when major collisions occur, as the UAVs can often capture evidence faster than traditional methods.

Due to these many use cases, the Police Department deployed UAVs over 194 times in 2023.

Our current fleet of UAVs primarily locate heat sources using thermal imaging sensors. These cameras can capture photos with a wideangle camera but utilize electronic camera shutters. Mechanical shutters are the recommended and preferred equipment for gathering evidence. Mechanical shutters prevent photo distortion and uneven exposure of images. While the department has successfully utilized our current fleet of UAVs to obtain these photographs, we have experienced challenges due to the camera and rolling shutter causing photo distortion. The department is requesting the purchase of one DJI Mavic 3 Enterprise UAV for evidencecollection purposes.

Lastly, the Police Department possesses two SkyHero Loki II interior UAVs. These UAVs are utilized for indoor missions to assist with visual searches of the interior of structures during tactical operations.

These UAVs allow officers to visually check the interior of a structure for potential suspects and victims, while reducing the risk of harm to victims, officers, and suspects. While these UAVs have been of great use to the Police Department, they do not allow audio or video recording due to their design.

Additionally, in 2023, SkyHero sold the company, which created difficulty in obtaining parts and repairs for these UAVs. To fill this missioncritical need, the department requests the purchase of one DJI Avata to supplement the Loki II UAVs. The DJI Avata is designed to fly indoors with a small size, 4k stabilized video, and the ability to record and live stream the footage to supervisors and command staff, providing additional information to supervisors when making critical decisions.

Adding this equipment to the Police Department will further our public safety mission, reduce the risk of harm to residents and officers, and increase our ability to capture evidence that leads to successful prosecutions.

Three quotes were obtained from Advexture, B&H Photo, and Crutchfield, all wellknown reputable dealers. Advexture is a Sourcewell dealer and the Sourcewell discount was included, making Advexture the lowest cost dealer.?
Fairfield City Ordinance 202206 and City of Fairfield Municipal Code Chapter 31 requires City Council approval for the funding, acquisition, or use of military equipment. Per Assembly Bill 481, UAVs are defined as military equipment and therefore require City Council approval for acquisition and an update to the Police Department’s Lexipol Policy 711.

FINANCIAL IMPACT
The cost for the five requested UAVs is?$25,279.90, including all applicable taxes and shipping. Funds Packet Page 30 of 202

Agenda Item No: 8.AGENDA REPORTDATE:February 6, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202416 of the City Council of the City of Fairfield Authorizing the CityManager to Approve the Police Department’s Purchase of Three DJI Mavic 3 Thermals,One DJI Mavic 3 Enterprise, and One DJI Avata Unmanned Aerial Vehicles, andUpdate to the Police Department’s Lexipol Policy 711 to Reflect the Change inInventory, in Accordance with City Ordinance 202206RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Police Department implemented an Unmanned Aerial Vehicle (UAV) program in 2019. Since theprogram was started, the Police Department has found many additional uses for UAVs. As UAVs aretechnologybased products, they constantly improve, and new use cases are identified.Newer UAV models come with improved battery life, range, and payload capacity, which results inincreased operational efficiency and reduced downtime. Additionally, modern UAVs have advancedsensors and imaging technology, allowing more accurate data collection and analysis. Theseadvancements will lead to cost savings through improved productivity and reduced maintenancerequirements over the lifespan of the UAVs.UAVs are defined as military equipment, and Fairfield City Ordinance 202206 and City of FairfieldMunicipal Code Chapter 31 requires City Council approval for the acquisition of military equipment.Therefore, the department requests modification of the Police Department’s Lexipol Policy 711, MilitaryEquipment, to allow for the purchase of four DJI Mavic 3 and one DJI Avata UAVs at a cost of$25,279.90.DISCUSSIONThe Police Department purchased seven DJI Mavic Enterprise UAVs when the Technical Support Teamimplemented the UAV program in 2019. UAVs have significantly improved since then. The originalseven UAVs utilized a 160 x 120 thermal camera. Due to the limited capabilities of these UAVs, theyhave been designated for training purposes only and do not benefit daily operations.In 2022, the City Council approved the purchase of ten DJI Mavic Enterprise 2 Advanced UAVs withupgraded 640 x 512 thermal cameras. These UAVs have proven to be far superior at locating suspects,missing persons, and items of evidence. Due to the program's success and trending best lawenforcement practices, the department has increased the number of officers trained and certified by theFederal Aviation Administration (FAA) to operate UAVs to further our public safety mission. Based onthese needs, the department is requesting the purchase of three DJI Mavic 3 Enterprise Thermal UAVsto provide these additional trained officers with equipment for daily use.Additionally, the Police Department has started using UAVs to assist with evidence collection forsignificant traffic collisions. This has allowed the Police Department Traffic Unit members to utilizeaerial photos and specialized computer software to create three dimensional maps that provideinformation to investigators and prosecutors to assist with prosecuting collisions that are deemedcriminal. This has also reduced the time required for road closures when major collisions occur, as theUAVs can often capture evidence faster than traditional methods.Due to these many use cases, the Police Department deployed UAVs over 194 times in 2023.Our current fleet of UAVs primarily locate heat sources using thermal imaging sensors. These camerascan capture photos with a wideangle camera but utilize electronic camera shutters. Mechanicalshutters are the recommended and preferred equipment for gathering evidence. Mechanical shuttersprevent photo distortion and uneven exposure of images. While the department has successfully utilizedour current fleet of UAVs to obtain these photographs, we have experienced challenges due to thecamera and rolling shutter causing photo distortion. The department is requesting the purchase of oneDJI Mavic 3 Enterprise UAV for evidencecollection purposes.Lastly, the Police Department possesses two SkyHero Loki II interior UAVs. These UAVs are utilizedfor indoor missions to assist with visual searches of the interior of structures during tactical operations.These UAVs allow officers to visually check the interior of a structure for potential suspects and victims,while reducing the risk of harm to victims, officers, and suspects. While these UAVs have been of greatuse to the Police Department, they do not allow audio or video recording due to their design.Additionally, in 2023, SkyHero sold the company, which created difficulty in obtaining parts and repairsfor these UAVs. To fill this missioncritical need, the department requests the purchase of one DJI Avatato supplement the Loki II UAVs. The DJI Avata is designed to fly indoors with a small size, 4k stabilizedvideo, and the ability to record and live stream the footage to supervisors and command staff, providingadditional information to supervisors when making critical decisions.Adding this equipment to the Police Department will further our public safety mission, reduce the risk ofharm to residents and officers, and increase our ability to capture evidence that leads to successfulprosecutions.Three quotes were obtained from Advexture, B&H Photo, and Crutchfield, all wellknown reputabledealers. Advexture is a Sourcewell dealer and the Sourcewell discount was included, making Advexturethe lowest cost dealer.?Fairfield City Ordinance 202206 and City of Fairfield Municipal Code Chapter 31 requires City Councilapproval for the funding, acquisition, or use of military equipment. Per Assembly Bill 481, UAVs aredefined as military equipment and therefore require City Council approval for acquisition and an updateto the Police Department’s Lexipol Policy 711.

FINANCIAL IMPACT
The cost for the five requested UAVs is?$25,279.90, including all applicable taxes and shipping. Funds are budgeted in the Police Department General Fund budget (Fund 101, Organization Code 50208 and Project 8307).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to adopt the resolution.

STAFF CONTACT
Nick McDowell, Police Lieutenant
(707) 4287645
[email protected]
COORDINATED WITH
Police Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Quote from Advexture
Attachment 3: Quote from B&H Photo
Attachment 4: Quote from Crutchfield
REVIEWERS:

Reviewer Action Date
Marshall, Dan Approved 1/19/2024 3:56 PM
Dombrowski, Delaney Approved 1/22/2024 4:16 PM
Dombrowski, Delaney Approved 1/22/2024 4:17 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-16

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO APPROVE THE POLICE DEPARTMENT’S PURCHASE OF THREE DJI MAVIC 3 THERMALS, ONE DJI MAVIC 3 ENTERPRISE, AND ONE DJI AVATA UNMANNED AERIAL VEHICLES AND UPDATE TO THE POLICE DEPARTMENT’S LEXIPOL POLICY 711 TO REFLECT THE CHANGE IN INVENTORY, IN ACCORDANCE WITH CITY ORDINANCE 2022-06

WHEREAS, Fairfield City Ordinance 2022-06 and City of Fairfield Municipal Code Chapter 31 requires City Council approval for the funding, acquisition, or use of military equipment; and

WHEREAS, Unmanned Aerial Vehicles (UAVs) are defined as military equipment per Assembly Bill 481; and

WHEREAS, UAVs are currently approved for use by the Police Department by City Council; and

WHEREAS, the Police Department is furthering their public safety mission using UAVs; and

WHEREAS, Advexture Unmanned Systems will provide three DJI Mavic 3T’s, one DJI Mavic 3E and one DJI Avata UAV to the City of Fairfield for $25,279.90.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby authorizes the city manager to approve the Police Department to purchase three DJI Mavic 3T’s, one DJI Mavic 3E and One DJI Avata UAV and incorporate the change of inventory into Lexipol Policy 711, Military Equipment.

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RES. NO. 2024-16

Page 2 ends

PASSED AND ADOPTED this 6th day of February 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
_________________________________________________

CITY CLERK

Packet Page 33 of 202Attachment 1 Page 2 of 2

Advexure Unmanned Systems
9281 Irvine Blvd
Irvine, CA 92618
www.advexure.com | (855) 625-2055

BILLING
Nicholas Mcdowell
Faireld Police Department
1000 Webster Street
Faireld, CA 94533

SHIPPING
Nicholas Mcdowell
Faireld Police Department
1000 Webster Street
Faireld, CA 94533
SALES QUOTE #D3474
Date Issued: 12/18/2023
Shipping: Free Shipping

ITEM / DESCRIPTION QTY UNIT PRICE TOTAL
DJI Mavic 3 Thermal w/ DJI Care Enterprise - Basic (1 Year) DJI-M3TB × 3 $5,498.00 $16,494.00
DJI Mavic 3 Enterprise w/ DJI Care Enterprise - Basic (1 Year) DJI-M3EB × 1 $3,628.00 $3,628.00
DJI Mavic 3 Enterprise Battery Kit
DJI-M3EP5 × 4 $659.00 $2,636.00
DJI Avata Pro View Combo with Goggles 2
DJI-AVA-PVC × 1 $1,388.00 $1,388.00
DJI Avata Fly More Kit
DJI-AVA-FMK × 1 $279.00 $279.00
DJI Avata Intelligent Flight Battery
DJI-AVA-BT × 1 $129.00 $129.00
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Discount Sourcewell Contra
ct - Account #32183 -$1,227.70
Subtotal $23,326.30
Shipping $0.00
Sales Tax $1,953.60
TOTAL $25,279.90

Visit us online at advexure.com
Quotes are valid for 30 Days

YOUR ADVEXURE POINT OF CONTACT
Cody Thomas, VP Business Development
Email: [email protected] | Direct: (530) 774-6909

THANK YOU FOR CHOOSING ADVEXURE
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Agenda Item No: 9.

AGENDA REPORT
DATE:February 6, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202417 of the City Council of the City of Fairfield Authorizing the City Manager to Execute and File an Amended Claim with the Metropolitan Transportation Commission (MTC) for Allocation of Transportation Development Act (TDA) and State Transit Assistance Funds (STAF), Funds for Fiscal Year 20232024 RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield is an eligible claimant for the Transportation Development Act (TDA) and State Transit Assistance Fund (STAF) through the Metropolitan Transportation Commission (MTC). These funds are necessary to operate transit services in Fairfield. The original TDA claim for fiscal year (FY) 20232024 was passed and adopted on December 19, 2023, by Resolution No. 2023298.

After adoption of the initial FY 20232024 TDA claim, FAST received notice that the propane generator, replacement cutaway and battery electric buses ordered in 2022 would be received in FY 20232024 versus FY 20242025. Adoption of this resolution will enable the City to file a revised claim with the MTC to receive an additional $2 million in funds that Fairfield has available in reserve to support these capital purchases.

DISCUSSION
In April and July of 2022, City Council authorized FAST to order up to seven new demand response cutaways and three of the City’s first batteryelectric buses. These vehicles will now be delivered beginning in early 2024. Until the City’s Corporation Yard infrastructure electrification upgrade is completed in 2026, FAST will also need to access additional TDA funds to purchase a standalone propane generator to support the charging of the electric buses.

FINANCIAL IMPACT
The City would receive up to a total of $2 million in funding to support transit capital projects from TDA and STAF sources. These funds have been included in the budget for FAST.

Packet Page 42 of 202

Agenda Item No: 9.AGENDA REPORTDATE:February 6, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202417 of the City Council of the City of Fairfield Authorizing the CityManager to Execute and File an Amended Claim with the Metropolitan TransportationCommission (MTC) for Allocation of Transportation Development Act (TDA) and StateTransit Assistance Funds (STAF), Funds for Fiscal Year 20232024RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield is an eligible claimant for the Transportation Development Act (TDA) and StateTransit Assistance Fund (STAF) through the Metropolitan Transportation Commission (MTC). Thesefunds are necessary to operate transit services in Fairfield. The original TDA claim for fiscal year (FY)20232024 was passed and adopted on December 19, 2023, by Resolution No. 2023298.After adoption of the initial FY 20232024 TDA claim, FAST received notice that the propane generator,replacement cutaway and battery electric buses ordered in 2022 would be received in FY 20232024versus FY 20242025. Adoption of this resolution will enable the City to file a revised claim with theMTC to receive an additional $2 million in funds that Fairfield has available in reserve to support thesecapital purchases.DISCUSSIONIn April and July of 2022, City Council authorized FAST to order up to seven new demand responsecutaways and three of the City’s first batteryelectric buses. These vehicles will now be deliveredbeginning in early 2024. Until the City’s Corporation Yard infrastructure electrification upgrade iscompleted in 2026, FAST will also need to access additional TDA funds to purchase a standalonepropane generator to support the charging of the electric buses.FINANCIAL IMPACT The City would receive up to a total of $2 million in funding to support transit capital projects from TDA and STAF sources. These funds have been included in the budget for FAST.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
TDA and STAF are the largest revenue sources for FAST. The City may choose not to file for the additional capital funds of this claim, however, in that case, MTC will not release the additional Fairfield capital funds needed for financing its additional FY 20232024 capital expenses. If this occurs, the City would need to either reduce or eliminate services, or identify other funding sources to provide for its FY 20232024 operating and capital transit needs.

STAFF CONTACT
Lindsay Parker, Management Analyst
(707) 4283806
[email protected]
COORDINATED WITH
Metropolitan Transportation Commission
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Feinstein, Diane Approved 1/22/2024 6:43 PM
Kaushal, Paul Approved 1/22/2024 7:09 PM
Dombrowski, Delaney Approved 1/22/2024 7:10 PM
Dombrowski, Delaney Approved 1/22/2024 7:10 PM
Packet Page 43 of 202

CITY OF FAIRFIELD

RESOLUTION NO. 2024–17

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE AND FILE AN AMENDED CLAIM WITH THE METROPOLITAN

TRANSPORTATION COMMISSION (MTC) FOR ALLOCATION OF TRANSPORTATION

DEVELOPMENT ACT (TDA) AND STATE TRANSIT ASSISTANCE FUNDS (STAF), FUNDS FOR FISCAL YEAR 2023-2024

WHEREAS, the Transportation Development Act (TDA), (Public Utility Code 99200 et seq.) provides for the disbursement of funds from the Local Transportation Funds of the County of Solano for use by eligible claimants for the purpose of transit and/or streets and roads; and

WHEREAS, pursuant to the provisions of the TDA, and pursuant to the applicable rules and regulations thereunder (21 Cal. Adm. Code 6600 et seq.), a prospective claimant wishing to receive an allocation from the Local Transportation Fund shall file its claim with the Metropolitan Transportation Commission (MTC); and

WHEREAS, the City of Fairfield is an eligible claimant for TDA and State Transit Assistance Fund (STAF) funds pursuant to PUC Sections 99260, 99400, and 99310 as attested by the City's opinion of counsel; and

WHEREAS, TDA and STAF funds will be claimed in fiscal year (FY) 2023 -2024 for transit and/or streets and roads; and

WHEREAS, an additional $2 million in TDA capital funding needs to be requested in FY 2023 -2024 to cover the earlier than expected arrival of new vehicles and an electric generator.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager or his designee is hereby authorized to execute and file an amended TDA and STAF claim together with all necessary supporting documents, with the MTC for allocation and/or disbursement of TDA and STAF funds for FY 2023 -2024.

Section 2. A certified copy of this resolution will be transmitted to the MTC in conjunction with the filing of the claim, and the MTC will be requested to grant the allocations of funds as specified herein.

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RES. NO. 2024-17

Page 2 ends

PASSED AND ADOPTED this 6th day of February 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
_________________________________________________

CITY CLERK

Packet Page 45 of 202Attachment 1 Page 2 of 2

Agenda Item No: 10.

AGENDA REPORT
DATE:February 6, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202418 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 1 with MV Transportation for FixedRoute, Paratransit, and Microtransit Operations
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
MV Transportation (MV) has served as the City’s transit operator since 1998. Recruiting and retaining workers has been a nationwide challenge for transportation operators postpandemic. To remain competitive in the current market, MV has asked the City to consider approving an increase in the cost per revenue hour for the remaining contract term to allow MV the opportunity to increase its wage scale for drivers, road supervisors, and utility workers. As proposed, the following earning increases are recommended to occur retroactively to January 1, 2024.

A new bus driver’s starting wage would increase from $22 to $23 per hour; and A road supervisor’s starting wage would increase from $26 to $29.41 per hour; and A utility worker’s starting wage would increase from $19.66 to $23.07 per hour.

This would result in MV’s overall cost per revenue hour increasing as follows for each fiscal year (FY):

FY 20232024: $46.97 to $59.85 per revenue hour
FY 20242025: $48.34 to $61.30 per revenue hour
FY 20252026 $49.94 to $62.89 per revenue hour
FY 20262027 $51.73 to $64.08 per revenue hour
This would result in MV’s monthly fixed administrative expenses decreasing as follows:

FY 20232024: $123,158.79 to $118,940.76 per month
FY 20242025: $126,184 to $122,055.91 per month
Packet Page 46 of 202

FY 20232024: $123,158.79 to $118,940.76 per month
FY 20242025: $126,184 to $122,055.91 per month
FY 20252026: $127,305.83 to $125,630.35 per month
FY 20262027: $131,065.57 to $129,563.05 per month
Fixed administrative expenses will be decreasing due to reduced administrative staff needed because of the decreased service hours caused by the pandemic and loss of Solano Express and Suisun City revenue hours.

Since MV has provided quality services under the current contract approved by the City Council in May 2020, staff is also recommending MV’s contract be amended to allow the City to exercise the three available option years until June 30, 2027.

Finally, with FAST’s introduction of FAST Connect microtransit services on September 5, 2023, the contract will reference microtransit in the contract title.

DISCUSSION
FAST partnered closely with MV to ensure the safety and wellbeing of FAST passengers and drivers during the COVID19 pandemic. Under the authority of Fairfield’s Proclamation of Existence of a Local Emergency issued on March 18, 2020, the City and MV entered into a Memorandum of Understanding (MOU) in March 2020, allowing for significant reduction of contract service through June 30, 2020.

In May 2020, the council approved a fouryear operating agreement from July 1, 2020, to June 30, 2024, with MV for the provision of transit services with the option to extend services for three additional oneyear terms. This agreement included a second MOU extending the timing of the first MOU from July 1, 2020, to June 30, 2021.

Since the onset of the pandemic, transportation employee recruitment and retention of drivers, road supervisors and utility workers has been difficult nationally for transportation agencies, and MV is no exception. MV has requested that the City consider approving an increase in cost per revenue hour to allow MV to remain competitive in recruiting employees in the current market. FAST staff reviewed and evaluated MV’s request, including review of comparable agency pay scales, and found that increasing MV worker wages to the requested levels was reasonable. Local service hours have still not been fully restored due to the pandemic. Therefore, this amendment will remain almost $3 million dollars less than the original contract pricing for the remaining fouryear amendment period.

With the unanticipated loss of revenue service for Solano Express and the City of Suisun City in 2022, MV has also requested that the City exercise the three option years available under the 2020 contract covered by this amendment. Staff believes exercising the three option years is reasonable due to the substantial loss of revenue MV incurred as a result of these unexpected events and the COVID19 pandemic. MV staff have also been a critical part of the implementation of new ride scheduling software for DART in July 2023, and for the new FAST Connect microtransit service initiated in September 2023.

This amendment would also allow for the contract title reference to be expanded to include the introduction of FAST Connect microtransit services.

FINANCIAL IMPACT
All operating and capital expenses to support this amendment have been budgeted for and will be paid with state and federal transportation grant funds. No financial resources from the City’s General Fund are used for FAST expenses (Transportation Enterprise Fund: 45160501, 45260501, 45260541).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
Packet Page 47 of 202

Agenda Item No: 10.AGENDA REPORTDATE:February 6, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202418 of the City Council of the City of Fairfield Authorizing the CityManager to Execute Amendment No. 1 with MV Transportation for FixedRoute,Paratransit, and Microtransit OperationsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEMV Transportation (MV) has served as the City’s transit operator since 1998. Recruiting and retainingworkers has been a nationwide challenge for transportation operators postpandemic. To remaincompetitive in the current market, MV has asked the City to consider approving an increase in the costper revenue hour for the remaining contract term to allow MV the opportunity to increase its wage scalefor drivers, road supervisors, and utility workers. As proposed, the following earning increases arerecommended to occur retroactively to January 1, 2024.A new bus driver’s starting wage would increase from $22 to $23 per hour; and A road supervisor’s starting wage would increase from $26 to $29.41 per hour; and A utility worker’s starting wage would increase from $19.66 to $23.07 per hour. This would result in MV’s overall cost per revenue hour increasing as follows for each fiscal year (FY):FY 20232024: $46.97 to $59.85 per revenue hourFY 20242025: $48.34 to $61.30 per revenue hourFY 20252026 $49.94 to $62.89 per revenue hourFY 20262027 $51.73 to $64.08 per revenue hourThis would result in MV’s monthly fixed administrative expenses decreasing as follows: FY 20232024: $123,158.79 to $118,940.76 per monthFY 20242025: $126,184 to $122,055.91 per monthFY 20252026: $127,305.83 to $125,630.35 per monthFY 20262027: $131,065.57 to $129,563.05 per monthFixed administrative expenses will be decreasing due to reduced administrative staff needed becauseof the decreased service hours caused by the pandemic and loss of Solano Express and Suisun Cityrevenue hours.Since MV has provided quality services under the current contract approved by the City Council in May2020, staff is also recommending MV’s contract be amended to allow the City to exercise the threeavailable option years until June 30, 2027.Finally, with FAST’s introduction of FAST Connect microtransit services on September 5, 2023, thecontract will reference microtransit in the contract title.DISCUSSIONFAST partnered closely with MV to ensure the safety and wellbeing of FAST passengers and driversduring the COVID19 pandemic. Under the authority of Fairfield’s Proclamation of Existence of a LocalEmergency issued on March 18, 2020, the City and MV entered into a Memorandum of Understanding(MOU) in March 2020, allowing for significant reduction of contract service through June 30, 2020.In May 2020, the council approved a fouryear operating agreement from July 1, 2020, to June 30,2024, with MV for the provision of transit services with the option to extend services for three additionaloneyear terms. This agreement included a second MOU extending the timing of the first MOU from July1, 2020, to June 30, 2021.Since the onset of the pandemic, transportation employee recruitment and retention of drivers, roadsupervisors and utility workers has been difficult nationally for transportation agencies, and MV is noexception. MV has requested that the City consider approving an increase in cost per revenue hour toallow MV to remain competitive in recruiting employees in the current market. FAST staff reviewed andevaluated MV’s request, including review of comparable agency pay scales, and found that increasingMV worker wages to the requested levels was reasonable. Local service hours have still not been fullyrestored due to the pandemic. Therefore, this amendment will remain almost $3 million dollars less thanthe original contract pricing for the remaining fouryear amendment period.With the unanticipated loss of revenue service for Solano Express and the City of Suisun City in 2022,MV has also requested that the City exercise the three option years available under the 2020 contractcovered by this amendment. Staff believes exercising the three option years is reasonable due to thesubstantial loss of revenue MV incurred as a result of these unexpected events and the COVID19pandemic. MV staff have also been a critical part of the implementation of new ride scheduling softwarefor DART in July 2023, and for the new FAST Connect microtransit service initiated in September 2023.This amendment would also allow for the contract title reference to be expanded to include theintroduction of FAST Connect microtransit services.FINANCIAL IMPACTAll operating and capital expenses to support this amendment have been budgeted for and will be paidwith state and federal transportation grant funds. No financial resources from the City’s General Fundare used for FAST expenses (Transportation Enterprise Fund: 45160501, 45260501, 45260541).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION N/A
ALTERNATIVE ACTION
The Council may choose to not approve this amendment. However, if an amendment is not approved, MV may elect to discontinue providing FAST existing contract services.

STAFF CONTACT
Diane Feinstein, Transportation Manager
(707) 4343808
[email protected]
COORDINATED WITH
City Attorney's Office, MV Transportation
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Proposed Amendment
REVIEWERS:

Reviewer Action Date
Feinstein, Diane Approved 1/22/2024 6:48 PM
Kaushal, Paul Approved 1/22/2024 7:03 PM
Dombrowski, Delaney Approved 1/22/2024 7:05 PM
Dombrowski, Delaney Approved 1/22/2024 7:05 PM
Packet Page 48 of 202

CITY OF FAIRFIELD

RESOLUTION NO. 2024-18

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 WITH MV TRANSPORTATION FOR FIXED-ROUTE,

PARATRANSIT, AND MICROTRANSIT OPERATIONS

WHEREAS, the City of Fairfield’s fixed route, paratransit, and microtransit system called FAST provides safe, reliable, and high-quality public transportation; and

WHEREAS, the City entered into a four-year service contract with MV Transportation (MV) to provide the day-to-day operations of FAST as approved by Resolution No. 2020-64 on May 19, 2020; and

WHEREAS, the City wishes to amend the original contract to increase the cost per revenue hour effective January 1, 2024, to allow MV to provide comparable and competitive wages for hiring and retaining MV drivers, road supervisors, and utility workers; and

WHEREAS, the City will exercise contract options for FY 2024-2025, FY 2025-2026, and FY 2026- 2027 under the 2020 contract and MV will continue to provide day-to-day operations of FAST through June 30, 2027.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute Amendment No. 1 with MV, thereby changing the not-to-exceed amount of the contract in fiscal year (FY) 2023-2024 to $5,998,926.30, FY 2024-2025 to $6,272,904, FY 2025-2026 to $6,583,136.24, and FY 2026-2027 to $6,805.321.96. Amendment No. 1 will become effective January 1, 2024.

Section 2. The contract will now include provision of microtransit services and be referred hereto as Agreement for the Provision of Fixed Route, Paratransit, and Microtransit Operations.

Section 3. The City will exercise contract options for FY 2024-2025, FY 2025-2026, and FY 2026- 2027.

Section 4. The city manager is hereby authorized to approve minor changes to the contract as outlined in Amendment No. 1 with MV for fixed-route, paratransit, and microtransit operations.

Packet Page 49 of 202Attachment 1 Page 1 of 2

RES. NO. 2024-18

Page 2 ends

PASSED AND ADOPTED this 6th day of February, 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
_________________________________________________

CITY CLERK

Packet Page 50 of 202Attachment 1 Page 2 of 2

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Amendment No. 1
Agreement for the Provision of Fixed-Route and Paratransit Services by and between City of Fairfield and MV Transportation, Inc.

This Amendment No. 1 (hereinafter “Amendment”) is entered, as of ___________, 2024 by and between the City of Fairfield, a municipal corporation (hereinafter referred to as “City”) and MV Transportation, Inc. (hereinafter referred to as “Contractor”), referred to collectively as “parties”.

RECITALS
WHEREAS, the Contractor has been providing fixed route and paratransit services to the City pursuant to competitively bid contracts since 1998; and WHEREAS, the City and Contractor executed a service contract (“2020 Agreement”) for the Provision of Fixed Route and Paratransit Services on May 19, 2020 (Resolution No. 2020-64), which became effective July 1, 2020 with a term of four years ending June 30, 2024, with the option to extend the term of the contract for three one-year term options to account for changes in transit services required in response to the State of Emergency declared by Governor Newsom and local proclamations of emergency due to the COVID- 19 Pandemic; and
WHEREAS, Resolution No. 2020-64 also authorized the City Manager to enter into a Memorandum of Understanding with MV Transportation to suspend, waive, or otherwise modify service levels identified in the 2020 Agreement, if such action is deemed necessary to protect public health and safety related to the COVID-19 emergency and its aftermath; and
WHEREAS, the City and Contractor wish to amend the 2020 Agreement due to changes in the City’s needs for certain transportation services and the restructure of transportation services required by the City, including the addition of microtransit services, caused by the aftermath of the COVID-19 Pandemic pursuant to this Amendment; and WHEREAS, the City has negotiated a fair and reasonable increase in the cost per revenue hour of service to provide a regionally competitive wage ($59.85 per revenue hour); and
WHEREAS, the negotiated hourly rate, monthly fixed expense, and monthly liability insurance will change the not to exceed total in FY 2023-24 to $5,998,926.30; and WHEREAS, Contractor will be compensated for microtransit revenue hours in the same manner Contractor is compensated for paratransit revenue hours as outlined in the 2020 Agreement; and
WHEREAS, the City and Contractor agree to amend the 2020 Agreement in order to improve service reliability as a result of the new competitive starting wage; and Packet Page 51 of 202Attachment 2 Page 1 of 5

Page 2 of 5 ends

WHEREAS, the City has identified Federal, State, and Local Transportation Funds to fund the service contract and its service increase.

NOW, THEREFORE, in consideration of the mutual promises, covenants, and agreements herein set forth, the parties do hereby agree as follows:

AGREEMENT

1.TERM:
a. The term of this Amendment shall extend the term of the 2020 Agreement and commence on the first day of January, 2024 and last through June 30, 2027. This Amendment therefore extends the term of the 2020 Agreement for the maximum additional term allowed by the 2020 Agreement of three additional one-year periods after FY 23/24.

2.COMPENSATION:
a.The City and Contractor do hereby agree to amend the 2020 Agreement by updating the compensation schedule as follows:

Fiscal Year 2023/2024 (6 Months)
Annual Revenue Hours (6 Months): 34,600
Monthly Fixed Expense: $ 118,940.76
Cost Per Revenue Vehicle Hour: $ 59.85
Monthly Liability Insurance (General & Auto): $ 35,825.76 TOTAL SIX MONTH COST: $ 2,999,409.12
Fiscal Year 2024/2025
Annual Revenue Hours (12 Months): 70,897
Monthly Fixed Expense: $ 122,055.91
Cost Per Revenue Vehicle Hour: $ 61.30
Monthly Liability Insurance (General & Auto): $ 38,538.51 TOTAL ANNUAL COST: $ 6,272,904.00
Fiscal Year 2025/2026
Annual Revenue Hours (12 Months): 72,782
Monthly Fixed Expense: $ 125,630.35
Cost Per Revenue Vehicle Hour: $ 62.89
Monthly Liability Insurance (General & Auto): $ 41,540.41 TOTAL ANNUAL COST: $ 6,583,136.24
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Fiscal Year 2026/2027
Annual Revenue Hours (12 Months): 73,670
Monthly Fixed Expense: $ 129,563.05
Cost Per Revenue Vehicle Hour: $ 64.08
Monthly Liability Insurance (General & Auto): $ 44,150.99 TOTAL ANNUAL COST: $ 6,805,321.96
b. The compensation schedule as shown in subsection a. above shall remain in effect until the end of the term of this Amendment.
c.The City and Contractor do hereby agree to amend the 2020 Agreement by updating the wage scale to increase the driver wage as follows:

Driver wage scale (Effective July 1, 2023)
Seniority Compensation Rate per hour
Training Rate $23.00
Start $23.00
6 Months $23.00
1 Year $23.50
2 Years $24.04
3 Years $24.76
4 Years $27.19
5 Years $29.09
6 Years plus $31.52
Driver wage scale (Effective July 1, 2024)
Seniority Compensation Rate per hour
Training Rate $24.00
Start $24.00
6 Months $24.00
1 Year $24.50
2 Years $25.04
3 Years $25.76
4 Years $28.19
5 Years $30.09
6 Years plus $32.52
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Driver wage scale (Effective July 1, 2025)
Seniority Compensation Rate per hour
Training Rate $25.00
Start $25.00
6 Months $25.00
1 Year $25.50
2 Years $26.04
3 Years $26.76
4 Years $29.19
5 Years $31.09
6 Years plus $33.52
Drive wage scale (Effective July 1, 2026)
Seniority Compensation Rate per hour
Training Rate $25.56
Start $25.56
6 Months $25.56.
1 Year $26.06
2 Years $26.60
3 Years $27.32
4 Years $29.75
5 Years $31.65
6 Years plus $34.08
The City and Contractor do hereby agree to amend the 2020 Agreement by updating the wage scale to increase the starting road supervisor wage as follows Contract Yr. Compensation Rate per hour
FY 23-24 $29.41
FY 24-25 $30.41
FY 25-26 $31.41
FY 26-27 $31.97
d.The City and Contractor do hereby agree to amend the 2020 Agreement by updating the wage scale to increase the starting dispatcher wage as follows:

Contract Yr. Compensation Rate per hour
FY 23-24 $29.34
FY 24-25 $30.34
FY 25-26 $31.34
FY 26-27 $31.90
Packet Page 54 of 202Attachment 2 Page 4 of 5

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e.The City and Contractor do hereby agree to amend the 2020 Agreement by updating the wage scale to increase the starting utility worker wage as follows:

Contract Yr. Compensation Rate per hour
FY 23-24 $23.07
FY 24-25 $24.07
FY 25-26 $25.07
FY 26-27 $25.63

3.NO TERMINATION FOR CONVENIENCE: City and Contractor agree that Article III Section 4, “Termination for Convenience” of the 2020 Agreement shall no longer have any effect. Any termination of this Amendment must be for cause subject to the terms of Article III Section 2 “Default; Termination for Cause” of the 2020 Agreement.

4.PROVISIONS IN EFFECT: Except as expressly modified or addressed by this Amendment, all other terms and provisions of the 2020 Agreement shall remain in full force and effect.

5.AUTHORITY TO EXECUTE THIS AMENDMENT: The person or persons executing this Amendment on behalf of Contractor warrants and represents that he or she has the authority to execute this Amendment on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

6.COUNTERPARTS: This Amendment may be executed in any number of counterparts all of which when taken together shall constitute one and the same document.

IN WITNESS WHEREOF, the parties hereto have executed this amendment on the _____ day of ____________, 2024.

Attest CITY OF FAIRFIELD
a municipal corporation (CITY)
____________________________ ______________________________

CITY CLERK CITY MANAGER
Approve as to Form
___________________________
David Lim, Fairfield City Attorney
By ___________________________
MV Transportation, Inc
Packet Page 55 of 202Attachment 2 Page 5 of 5

Agenda Item No: 11.

AGENDA REPORT
DATE:February 6, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202419 of the City Council of the City of Fairfield Accepting the Waterman Boulevard Sidewalk and Rancho Solano Median Extensions Project as Complete RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution accepts the Waterman Boulevard Sidewalk and Rancho Solano Median Extensions Project (Project) as complete.

DISCUSSION
On October 4, 2022, the City adopted Resolution 2022267 approving a contract with Kerex Engineering, Inc. (Kerex) for the Project to remove and replace the existing sidewalk on Waterman Boulevard damaged by tree roots and general degradation over time. The Project also extended and raised five medians in the Rancho Solano Community to deter any unauthorized entry.

The construction authorization for the Project was approved for $637,615. This amount included a total bid of $579,650 and 10% contingency of $57,965. The final cost for the installation was $627,375.15, which is approximately 1.6% below the amount authorized for construction.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

Packet Page 56 of 202

Agenda Item No: 11.AGENDA REPORTDATE:February 6, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202419 of the City Council of the City of Fairfield Accepting the WatermanBoulevard Sidewalk and Rancho Solano Median Extensions Project as CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the resolution accepts the Waterman Boulevard Sidewalk and Rancho Solano MedianExtensions Project (Project) as complete.DISCUSSIONOn October 4, 2022, the City adopted Resolution 2022267 approving a contract with KerexEngineering, Inc. (Kerex) for the Project to remove and replace the existing sidewalk on WatermanBoulevard damaged by tree roots and general degradation over time. The Project also extended andraised five medians in the Rancho Solano Community to deter any unauthorized entry.The construction authorization for the Project was approved for $637,615. This amount included a totalbid of $579,650 and 10% contingency of $57,965. The final cost for the installation was $627,375.15,which is approximately 1.6% below the amount authorized for construction.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 4287478
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 1/22/2024 5:12 PM
Dombrowski, Delaney Approved 1/22/2024 6:47 PM
Dombrowski, Delaney Approved 1/22/2024 6:48 PM
Packet Page 57 of 202

CITY OF FAIRFIELD

RESOLUTION NO. 2024-19

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE WATERMAN

BOULEVARD SIDEWALK AND RANCHO SOLANO MEDIAN EXTENSIONS PROJECT AS COMPLETE

WHEREAS, the City Council approved a contract with Kerex Engineering, Inc. (Kerex) for the Waterman Boulevard Sidewalk and Rancho Solano Median Extensions Project (Project) on October 4, 2022, by Resolution No. 2022-267; and

WHEREAS, Kerex has completed the Project in accordance with the contract approved by council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the Project as complete pursuant to the agreement between the City and the Kerex approved by council on October 4, 2022.

PASSED AND ADOPTED this 6th day of February 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
_____________________________________

CITY CLERK

Packet Page 58 of 202Attachment 1 Page 1 of 1

Agenda Item No: 12.

AGENDA REPORT
DATE:February 6, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202420 of the City Council of the City of Fairfield Approving a Memorandum of Understanding (MOU) between the City of Fairfield and City of Benicia for CostSharing of the Lopes Road and Water Pipeline Reconstruction Project, Authorizing the City Manager to Execute the MOU on Behalf of the City and Authorizing an Update to the Fiscal Year 20232024 Budget; and
Resolution 202421 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Dewberry Engineers, Inc. for Engineering Services Related to the Lopes Road and Water Pipeline Reconstruction Project
RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
During the winter storms in 2023, a hillside along Lopes Road became saturated and caused a landslide that significantly damaged a section of Lopes Road, a City of Fairfield 30inch potable water pipeline and a 36inch City of Benicia raw water pipeline. The City is working collaboratively with the Federal Emergency Management Agency (FEMA), the California Office of Emergency Services (Cal OES) and the City of Benicia to reconstruct the damaged critical infrastructure. Adoption of the proposed resolutions will add the project to the fiscal year (FY) 2024 Capital Budget, execute a Memorandum of Understanding (MOU) between the City of Fairfield and City of Benicia for project cost sharing, and award a professional services agreement with Dewberry Engineers, Inc. (Dewberry) for design of the Lopes Road & Water Pipeline Reconstruction Project (Project).

DISCUSSION
During the winter storms in 2023, a hillside along Lopes Road became saturated and caused a landslide that significantly damaged a section of Lopes Road, a City of Fairfield 30inch potable water pipeline and a 36inch City of Benicia raw water pipeline. Both Cities declared local emergencies in order to seek assistance from the State and Federal government. In late March 2023, Governor Newsom announced that the White House approved the State’s request for federal assistance to Packet Page 59 of 202

The City of Fairfield and City of Benicia will submit for FEMA reimbursement for their respective items, as outlined in the MOU.

Fairfield/Benicia Memorandum of Understanding
As both the Cities of Fairfield and Benicia experienced water pipeline damage in the same area and have a shared need for repair of Lopes Road and the adjacent hillside slope, the Cities have worked collaboratively to develop an MOU for efficient delivery of the Project. Through this process, Public Works staff from each City formed a project delivery team which meets weekly to discuss project progress. Staff from FEMA and Cal OES regularly attend these meetings for assistance. The team developed the MOU to memorialize costsharing and delivery obligations.

In summary, the City of Fairfield will be the lead agency and will administer contracts for design and construction, including permitting, environmental documentation and geotechnical work. Fairfield will submit invoices to the City of Benicia for reimbursement based upon the costshare ratio, which will be determined once the design of the project is complete. The MOU will be amended to include the cost share ratio at that time.

Capital Budget Amendment
Due to the timing of the emergency declaration with respect to the approval of the FY 2024 Capital Budget, the roadway portion of the Project has not been allocated in the FY 2024 Capital Budget.The total project cost, including design and construction, is estimated to be $5,400,000. It is anticipated that the entire Project will be eligible for reimbursement from the State and Federal government, which would provide an estimated $5,100,000 in reimbursement and leave a need for $300,000 in local funding from the City of Fairfield.

Staff will return to City Council once the engineering design is complete to award the construction contract and amend the Project funding, as necessary.

Engineering Design Consultant Agreement
In September 2023, staff solicited Statements of Qualifications (SOQ) from civil engineering firms demonstrating competency related to design of a project necessary to permanently repair Lopes Road, replace the damaged water pipelines and stabilize the slope adjacent to the roadway. SOQs were submitted by two firms, Bennett Engineering and Dewberry. Following evaluation and interviews, Dewberry has been selected to design this project. Dewberry presented several project references in northern California similar to the roadway reconstruction, water pipeline replacement and landslide slope stabilization required for the Project. In addition, Dewberry has extensive experience working with FEMA and Cal OES.

Dewberry has provided a cost proposal in the amount of $1,328,807 for engineering design services, which include environmental permitting, geotechnical & geological services, civil engineering design and construction support. A substantial portion of the engineering design expenses are anticipated to be eligible for reimbursement from FEMA and Cal OES. The remaining local share of engineering design expenses, estimated to be $83,000, will be shared between the City of Fairfield and City of Benicia in accordance with the MOU between the two cities. A preliminary estimate of the City of Fairfield’s share of engineering design services is $42,000. The final estimate will be determined once the final construction costs are known.

Packet Page 60 of 202

Agenda Item No: 12.AGENDA REPORTDATE:February 6, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202420 of the City Council of the City of Fairfield Approving aMemorandum of Understanding (MOU) between the City of Fairfield and City of Beniciafor CostSharing of the Lopes Road and Water Pipeline Reconstruction Project,Authorizing the City Manager to Execute the MOU on Behalf of the City and Authorizingan Update to the Fiscal Year 20232024 Budget; andResolution 202421 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Professional Services Agreement Between the City of Fairfieldand Dewberry Engineers, Inc. for Engineering Services Related to the Lopes Road andWater Pipeline Reconstruction ProjectRECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEDuring the winter storms in 2023, a hillside along Lopes Road became saturated and caused alandslide that significantly damaged a section of Lopes Road, a City of Fairfield 30inch potable waterpipeline and a 36inch City of Benicia raw water pipeline. The City is working collaboratively with theFederal Emergency Management Agency (FEMA), the California Office of Emergency Services (CalOES) and the City of Benicia to reconstruct the damaged critical infrastructure. Adoption of theproposed resolutions will add the project to the fiscal year (FY) 2024 Capital Budget, execute aMemorandum of Understanding (MOU) between the City of Fairfield and City of Benicia for project costsharing, and award a professional services agreement with Dewberry Engineers, Inc. (Dewberry) fordesign of the Lopes Road & Water Pipeline Reconstruction Project (Project).DISCUSSIONDuring the winter storms in 2023, a hillside along Lopes Road became saturated and caused alandslide that significantly damaged a section of Lopes Road, a City of Fairfield 30inch potable waterpipeline and a 36inch City of Benicia raw water pipeline. Both Cities declared local emergencies inorder to seek assistance from the State and Federal government. In late March 2023, GovernorNewsom announced that the White House approved the State’s request for federal assistance tosupport local response and recovery efforts. On June 9, 2023, Solano County was added to the list ofcounties eligible for disaster related assistance from the Cal OES and FEMA.The City of Fairfield and City of Benicia will submit for FEMA reimbursement for their respective items,as outlined in the MOU.Fairfield/Benicia Memorandum of UnderstandingAs both the Cities of Fairfield and Benicia experienced water pipeline damage in the same area andhave a shared need for repair of Lopes Road and the adjacent hillside slope, the Cities have workedcollaboratively to develop an MOU for efficient delivery of the Project. Through this process, PublicWorks staff from each City formed a project delivery team which meets weekly to discuss projectprogress. Staff from FEMA and Cal OES regularly attend these meetings for assistance. The teamdeveloped the MOU to memorialize costsharing and delivery obligations.In summary, the City of Fairfield will be the lead agency and will administer contracts for design andconstruction, including permitting, environmental documentation and geotechnical work. Fairfield willsubmit invoices to the City of Benicia for reimbursement based upon the costshare ratio, which will bedetermined once the design of the project is complete. The MOU will be amended to include the costshare ratio at that time.Capital Budget AmendmentDue to the timing of the emergency declaration with respect to the approval of the FY 2024 CapitalBudget, the roadway portion of the Project has not been allocated in the FY 2024 Capital Budget.Thetotal project cost, including design and construction, is estimated to be $5,400,000. It is anticipated thatthe entire Project will be eligible for reimbursement from the State and Federal government, whichwould provide an estimated $5,100,000 in reimbursement and leave a need for $300,000 in localfunding from the City of Fairfield.Staff will return to City Council once the engineering design is complete to award the constructioncontract and amend the Project funding, as necessary.Engineering Design Consultant AgreementIn September 2023, staff solicited Statements of Qualifications (SOQ) from civil engineering firmsdemonstrating competency related to design of a project necessary to permanently repair Lopes Road,replace the damaged water pipelines and stabilize the slope adjacent to the roadway. SOQs weresubmitted by two firms, Bennett Engineering and Dewberry. Following evaluation and interviews,Dewberry has been selected to design this project. Dewberry presented several project references innorthern California similar to the roadway reconstruction, water pipeline replacement and landslideslope stabilization required for the Project. In addition, Dewberry has extensive experience working withFEMA and Cal OES.Dewberry has provided a cost proposal in the amount of $1,328,807 for engineering design services,which include environmental permitting, geotechnical & geological services, civil engineering designand construction support. A substantial portion of the engineering design expenses are anticipated tobe eligible for reimbursement from FEMA and Cal OES. The remaining local share of engineeringdesign expenses, estimated to be $83,000, will be shared between the City of Fairfield and City ofBenicia in accordance with the MOU between the two cities. A preliminary estimate of the City ofFairfield’s share of engineering design services is $42,000. The final estimate will be determined oncethe final construction costs are known.

FINANCIAL IMPACT
The utility portion of the project has been allocated in the FY 2024 Capital Budget. The roadway reconstruction portion of this project has not yet been allocated in the FY 2024 Capital Budget and will require a budget adjustment of $4,300,000 from the Construction License Tax Fund (Fund 164). Below is a summary of the proposed funding for the project, of which $5,100,000 is expected to be reimbursed by FEMA:

Project Phase Amount Funding Source
Roadway Design $1,361,688 Construction License Tax
Roadway Construction $2,938,312 Construction License Tax Utility Design $100,000 Water Capital Fund
Utility Construction $1,000,000 Water Capital Fund
Total $5,400,000
The proposed design authorization with Dewberry will be $1,461,688, which is the total design proposal amount and 10% contingency ($1,328,807 + $132,881 contingency).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to proceed with the Project, however that alternative is not recommended as Lopes Road and the City’s 30” potable water pipeline are critical infrastructure within the City.

STAFF CONTACT
Jason Riley, Assistant City Engineer
(707) 4287481
[email protected]
COORDINATED WITH
City Attorney's Office, Finance Department, City of Benicia ATTACHMENTS:

Description
Attachment 1: Proposed Resolution MOU with the City of Benicia Attachment 2: Proposed MOU with the City of Benicia
Attachment 3: Proposed Resolution PSA Dewberry
Attachment 4: Proposed Agreement with Dewberry
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 1/22/2024 7:00 PM
Dombrowski, Delaney Approved 1/22/2024 7:04 PM
Dombrowski, Delaney Approved 1/22/2024 7:04 PM
Packet Page 61 of 202

CITY OF FAIRFIELD

RESOLUTION NO. 2024-20

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING A MEMORANDUM

OF UNDERSTANDING (MOU) BETWEEN THE CITY OF FAIRFIELD AND CITY OF BENICIA FOR

COST-SHARING OF THE LOPES ROAD AND WATER PIPELINE RECONSTRUCTION PROJECT,

AUTHORIZING THE CITY MANAGER TO EXECUTE THE MOU ON BEHALF OF THE CITY AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2023-2024 BUDGET

WHEREAS, a portion of Lopes Road within the City of Fairfield and a 30 -inch City of Fairfield potable water pipeline were damaged by heavy rainstorms and a subsequent landslide beginning on March 28, 2023; and

WHEREAS, the City of Benicia’s 36-inch raw water transmission pipeline along Lopes Road in the City of Fairfield was also damaged by the same landslide; and

WHEREAS, on April 4, 2023, the council ratified a Proclamation Existence of a Local Emergency issued by the city manager on March 31, 2023, as the director of emergency services in accordance with Government Code Section 8558(c) after finding that conditions of extreme peril to the safety of persons and property had arisen in the City, caused by severe hillside slope failure along Lopes Road caused by storm event flooding and stormwater runoff; and

WHEREAS, Lopes Road was closed to all traffic and remains closed until permanent repair of the roadway, water pipelines and appurtenances are complete; and

WHEREAS, permanent reconstruction of the roadway and water pipelines is the next step to ensure the safety, functionality and well-being of the community; and

WHEREAS, the City of Fairfield will collaborate with the City of Benicia on the Lopes Road and Water Pipeline Reconstruction Project (Project), as both cities experienced water pipeline damage in the same area and have a shared need for repair of the roadway, hillside slope and water pipelines; and

WHEREAS, a Memorandum of Understanding (MOU) between the City of Fairfield and the City of Benicia will provide for collaboration in sharing costs and resources in accordance with California law and leveraging Federal Emergency Management Agency (FEMA) grant opportunities; and

WHEREAS, the City of Fairfield will be the lead agency and will administer contracts for design and construction, including permitting, environmental and geotechnical; and

Packet Page 62 of 202Attachment 1 Page 1 of 3

RES. NO. 2024-20

Page 2 ends

WHEREAS, cost sharing ratios will be determined once the final design and cost estimates are completed, and the MOU will be brought back to the council to approve the cost sharing ratios at that time; and

WHEREAS, the City of Fairfield will submit invoices to the City of Benicia for reimbursement based upon the cost sharing ratios; and

WHEREAS, the City of Fairfield and the City of Benicia will submit reimbursement requests to FEMA for their respective expenses, as outlined in the MOU; and

WHEREAS, funding was not allocated in the City’s approved fiscal year (FY) 2024 budget, thus requiring a budget adjustment of $4,300,000 to cover design and construction costs; and

WHEREAS, approximately $5,100,000 is anticipated to be reimbursed though grants from FEMA, the California Office of Emergency Services, (Cal OES) and the City of Benicia; and

WHEREAS, the revised appropriation constitutes an update to the FY 2023-2024 Budget pursuant to Resolution No. 2023-149.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield an MOU between the City of Fairfield and City of Benicia for cost sharing of the Project.

Section 2. The council hereby approves a budget transfer of $4,300,000 from the Construction License Tax Fund (Fund 164) to the Water Capital Projects Fund (Fund 462, CPW090069) in the FY 2024 Capital Budget to provide funding for the project.

Section 3. The city manager is hereby authorized to do all things necessary to implement the above-mentioned MOU.

Packet Page 63 of 202Attachment 1 Page 2 of 3

RES. NO. 2024-20

Page 3 ends

PASSED AND ADOPTED this 6th day of February 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
_________________________________________________

CITY CLERK

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1/12/2024
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Packet Page 74 of 202Attachment 2 Page 10 of 10

CITY OF FAIRFIELD

RESOLUTION NO. 2024-21

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND DEWBERRY ENGINEERS, INC. FOR ENGINEERING SERVICES RELATED TO THE

LOPES ROAD AND WATER PIPELINE RECONSTRUCTION PROJECT

WHEREAS, a portion of Lopes Road within the City of Fairfield, a 30-inch City of Fairfield potable water pipeline and a 36” City of Benicia raw water pipeline were damaged by heavy rainstorms and a subsequent landslide beginning on March 28, 2023; and

WHEREAS, the City of Fairfield is working collaboratively with the City of Benicia, the Federal Emergency Management Agency and the California Office of Emergency Services on a project to reconstruct the roadway and water pipelines; and

WHEREAS, the City of Fairfield and City of Benicia have entered into a Memorandum of Understanding (MOU) to identify cost-sharing terms for design and construction of the project; and

WHEREAS, the City of Fairfield will be the lead agency and will administer the engineering design and construction contracts; and

WHEREAS, the City of Fairfield and the City of Benicia require the support of an engineering firm to provide engineering design services for the preparation of plans, specifications and cost estimates for the Lopes Road and Water Pipeline Reconstruction Project (Project); and

WHEREAS, the City solicited a Request for Proposals (RFP) and conducted a competitive process resulting in a qualifications-based selection for an engineering firm to provide engineering design services; and

WHEREAS, Dewberry Engineers, Inc. (Dewberry) has demonstrated the required technical qualifications and has been selected to provide professional engineering services for the Project.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield that certain agreement for engineering design services with Dewberry for an amount not-to-exceed $1,328,807.45.

Section 2. The city manager is hereby authorized to execute and administer change orders for an amount not-to-exceed 10% ($132,880) of the above agreement amount.

Packet Page 75 of 202Attachment 3 Page 1 of 2

RES. NO. 2024-21

Page 2 ends

Section 3. The city manager is hereby authorized to do all things necessary to implement the above-mentioned agreement.

PASSED AND ADOPTED this 6th day of February 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
_________________________________

CITY CLERK

Packet Page 76 of 202Attachment 3 Page 2 of 2

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2 Revised 10/26/2023
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Dennis Haglan, PE
12/20/2023
Packet Page 78 of 202Attachment 4 Page 2 of 76

3 Revised 10/26/2023

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Packet Page 79 of 202Attachment 4 Page 3 of 76

DETAILED SCOPE OF WORK

SCOPE OF WORK
This Scope of Work is to provide Engineering and
Environmental Services for the Lopes Road & Water
line Reconstruction Project (FEMA DR-4699-CA) in
accordance with the City of Fairfield Request for
Proposals (RFP).

This scope outlines our approach to repairing the
site back to pre-landslide conditions, while trying
to understand and mitigate for future issues or the
presence of a potential larger slide area. If funding
isn’t available to address potential future issues or a potential larger slide, the scope detailed below can
be adjusted to better suit the available funding.

PROJECT DESCRIPTION
The purpose of the project is to reconstruct Lopes
Road and the water supply pipelines that run along
it which were damaged. The intended outcome is
for Dewberry to provide the City of Fairfield and
the City of Benicia with engineering and related
services to prepare a plans, specifications, and cost
estimate (PS&E) package that complies with the
project’s environmental clearance documents and
permits, and is suitable for the advertising, bidding,
and construction of the roadway and water pipeline
reconstruction project. Dewberry will also lead
the environmental services for CEQA, NEPA, and
permitting. The PS&E package will meet State and
both cities’ requirements in conformance with the
FEMA Emergency Funding being received for the
project.

ITEMS OF WORK
Dewberry will prepare the construction plans,
specifications, and engineer’s cost estimate in English units and in accordance with the latest editions from
the following design standards and design criteria:
•City of Fairfield and City of Benicia Public
Improvement Standards
•AASHTO “A Policy on Geometric Design of
Highways and Streets”
•Caltrans Highway Design Manual
•California Manual on Uniform Traffic Control
Devices
•Caltrans Standard Plans and Specifications
•Caltrans Standard Special Provisions
•AASHTO LRFD Bridge Design Specifications w/
Caltrans Amendments
•Caltrans Seismic Design Criteria
•CaltransStructureTechnical Policies and Bridge
Design Memos
•Caltrans Bridge Memos to Designers
•Caltrans Bridge Details Manual
•Caltrans Bridge Design Aids Manual
•AWWA and/or PWSI Greenbook
•Others as determined applicable
Dewberry will lead in the preparation of the
environmental/technical studies associated with
the National Environmental Policy Act (NEPA) in
accordance with FEMA standards. It is anticipated
that the NEPA environmental documentation for
the project will be a Categorical Exclusion (CE)
supported by technical studies with no significant
environmental impacts. FEMA will prepare the CE
document. Dewberry will also lead the preparation
of the California Environmental Quality Act (CEQA)
document which is assumed to be a Statutory
Exemption but could expand to be an Initial
Study/Mitigated Negative Declaration (IS/MND) or
document of an equivalent level of effort and detail.

It is assumed the CEQA document will not be an
Environmental Impact Report (EIR).

All deliverables/products below will be provided in
PDF format and the electronic source file. Electronic
files (MSWord, Excel, AutoCAD Civil 3D, MSProject,
etc.) will include all supporting files and will be
provided in a readily usable format. Plans will be
prepared in AutoCAD Civil 3D 2020.

For each submittal review, the cities will prepare a
consolidated written list of comments and notations
on the plan sheets, reports, etc. Dewberry will
address comments, changes and/or corrections
obtained from the agency review comments on the
subsequent/final submittals. If the comments are
not incorporated, Dewberry will address why the
comments were not incorporated.

Plans will be half size at 11x17 and full size drawings will be 22x34.

Packet Page 80 of 202Attachment 4 Page 4 of 76

CITY OF FAIRFIELD/CITY OF BENICIA LOPES ROAD & WATER PIPELINE RECONSTRUCTION FEMA DR-4699 - CA
APPENDIX E: DET AILED SCOPE OF W ORK

COMPANY CONFIDENTIAL AND PROPRIETARY: USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL.

SCOPE ASSUMPTIONS:
• Maximum project duration through Final PS&E is
5 months.
• Construction duration is 5 months with closeout
taking up to an additional 5 months.
• Coordination with State or Federal agencies is
only as specifically listed in this scope.
• The actual costs may differ from task to task
from that proposed in the fee, but the overall fee
will not be exceeded unless additional work is
requested and approved by the city. Fee for any
such additional work will be negotiated prior to
work being performed.
• All application fees required by resource
agencies are the responsibility of the owner.
• To establish a baseline estimate, all plans,
specifications, estimates, reports, and
applications include one round of review/
resubmit for each deliverable made to the Cities,
FEMA, and regulatory agencies, unless specified
otherwise.
• All required potholing is currently being
performed by the City of Fairfield. Any additional
potholing is not included in this scope.
• No design cross sections will be required.
• The Aquatic Resource Delineation (ARD)
prepared by Terracon will be sufficient for
CEQA/NEPA documentation and environmental
permitting.

SUMMARY OF SERVICES:

A summary of the services to be provided by the
cities and Dewberry is provided here:

PPROJECT RESPONSIBILITIES

WWORK ITEM CCITIES DDEWBERRY
Project Management YES YES
Public Outreach YES YES
Land Survey REVIEW YES
Right-of-Way (Plats &
Legals, Appraisal, and
Acquisitions)

REVIEW YES
Preliminary
Engineering/Design REVIEW YES
Environmental Services REVIEW YES
Geotechnical
Engineering REVIEW YES
Utility Coordination ASSIST YES

PPROJECT RESPONSIBILITIES

WWORK ITEM CCITIES DDEWBERRY
Drainage Report/Design REVIEW YES
Final Engineering/Design REVIEW YES
Boilerplate and
Construction
Specifications

YES ASSIST
Specifications &
Estimates REVIEW YES
Advertise, Bid, & Award,
and Construction
Support

YES YES

DEWBERRY SCOPE OF SERVICES

DESIGN AND ENVIRONMENTAL PHASE
TASK 1: PROJECT MANAGEMENT
TASK 1.1: PROJECT MANAGEMENT
Dewberry will perform the activities necessary to
plan, direct, and coordinate the work of the design
project. This work will include the preparation of
a project schedule and regular monthly project
progress reports. The progress reports will be
submitted with the monthly invoices. Dewberry will
also manage the subconsultant project team, the
project workflow, and coordination between the
Cities and Consultant team. Dewberry will work with
the Cities in making critical project decisions to keep the project progressing on-schedule.

TASK 1.2: PROJECT INITIATION
Dewberry will coordinate a kick-off meeting with the
Cities, the Consultant Team, and any other project
stakeholders that may be appropriate to thoroughly
discuss the project background, scope, concepts,
schedule, and management. The meeting will result
in an understanding by the parties involved of the
scope, schedule, and a consensus on direction for the
design and environmental clearance of the project to
begin.

TASK 1.3: PROGRESS MEETINGS
Dewberry assumes eight progress meetings will
be held via teleconference to identify, address, or
resolve project issues as they arise.

TASK 1.4: PROJECT SCHEDULE
Dewberry will prepare a comprehensive project
schedule and submit it to the cities for review
Packet Page 81 of 202Attachment 4 Page 5 of 76

TASK 1.5: FEMA ASSISTANCE
Dewberry will assist with FEMA funding assistance
and coordination. Dewberry will provide written
justification for any items requiring special FEMA
funding approvals and assist with FEMA negotiations
on eligible pay items.

TASK 1.6: STAKEHOLDER AND PUBLIC

OUTREACH MEETINGS
Dewberry will assist with technical support
throughout the public outreach process on an as-
needed basis. This support may consist of explaining
the project and presenting plans/exhibits at three
(3) public meetings, as requested by the cities. It is
anticipated that the meetings will include one (1)
presentation at a community meeting. The other
meetings will either be open house style or direct
conversations with members of the community.

TASK 1.7: QUALITY ASSURANCE/QUALITY

CONTROL REVIEWS
Throughout the project, Dewberry will conduct
quality reviews at the various levels of design by
incorporating our standardized Quality Assurance/
Quality Control Plan. This includes conducting peer
reviews of in-house and subconsultant work.

DELIVERABLES TASK 1:
•Monthly Progress Reports and Invoices
•Prepare Meeting Agendas and Notes
•Attend Kick-Off Meeting, up to 8 Progress
Meetings via Teleconference, and 3 public
meetings
•Prepare and maintain Project Schedule
•Provide QC Reviews at 35%, 65%, 95%, 100%, and
Final Submittals
•FEMA funding assistance
•Public outreach assistance
TASK 2: SURVEYS & MAPPING
Dewberry will utilize the services of UNICO to
perform surveying and mapping services.

TASK 2.1: TITLE REPORTS
UNICO will obtain two title reports and incorporate
them into the survey mapping.

TASK 2.2: SURVEYS & MAPPING
A design level topographic survey will be performed
utilizing conventional (non-aerial) field surveying
methods, including terrestrial 3D scanner. UNICO will
review any survey information and as-built drawings
available from the city and utilize as necessary.

UNICO will locate and map all topographic features
necessary to complete the design and construction.

Items located will include, but are not limited to,
landslide extents, roadway improvement features
such as pavement, striping, shoulders, ditches,
slopes, grade breaks, drainage features, channels,
signs, fences, gates, structures, guardrails, and trees to include size, type if known and drip circle. UNICO
will locate all visible above ground utility features
such as manholes, valves, vaults, utility poles, USA
locates and pot-holes marked by others. UNICO
will locate the existing 30” and 36” water pipelines
and alignment (locations to be exposed for true
location and depth). UNICO will provide topographic
information at cross-section intervals of 25’ or
closer, including all horizontal and vertical change in directions along the roadway. The general limits will
begin and end approximately 500’ beyond each end
of the landslide along Lopes Road and extend 100’
above the landslide and to the edge of pavement
along Interstate 680. UNICO will perform base
mapping of all topographic information to include
full mapping, 1’ contours and resolved 3D surface
in an AutoCAD based drawing. UNICO will provide a
drone derived ortho-rectified current image of the
project area as a design and visual aid. UNICO will
set durable project control points for utilization of
surveys and for future construction control, including
a minimum of three points outside of the project
limits. UNICO will base its survey on approved
California State Plane Coordinate System datum,
NAD83 and NAVD88 elevations.

To establish the right-of-way and adjacent property
boundaries, UNICO will research record maps, deed
documents, Caltrans Highway maps and other
record drawings of the right-of-way and property
boundaries. UNICO will perform a field survey to
locate monuments of record to resolve and map
the record right-of-way, easements and adjacent
property boundaries. To best resolve the right-of-way
and parcel boundaries, UNICO will utilize the 2 title
reports to determine parcel boundaries, right-of-way,
additional easements or other boundary constraints.

Once resolved, UNICO will prepare an overall right-of-
way and boundary base drawing in AutoCAD format
based from record and field observed information.

Base map will be prepared with sufficient detail so as
to prepare exhibits, plats and legal descriptions for
acquisition purposes, if needed.

Packet Page 82 of 202Attachment 4 Page 6 of 76

CITY OF FAIRFIELD/CITY OF BENICIA LOPES ROAD & WATER PIPELINE RECONSTRUCTION FEMA DR-4699 - CA
APPENDIX E: DET AILED SCOPE OF W ORK

COMPANY CONFIDENTIAL AND PROPRIETARY: USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL.

TASK 2.3: PLATS & LEGALS
UNICO will prepare a plat and legal description
as needed for City of Benicia water line. UNICO
will prepare up to three plats and legal
descriptions for temporary construction
easements (TCE) as needed.

The exact locations will be identified upon design.

UNICO will prepare preliminary plats and legal
descriptions for review. Upon approval, UNICO will
prepare signed and stamped final plats and legal
descriptions.

DELIVERABLES TASK 2:
• AutoCAD Base File
• Point Files
• Resolved 3D Surface File (DTM)
• Record Maps and Deed Documents
• 2 Title Reports
• PDF Plats and Legal Descriptions
TASK 3: GEOTECHNICAL
Dewberry will utilize the services of ENGEO to
perform geotechnical engineering and geotechnical
field investigations. Only the slide site will be
studied as part of the larger slide but not the entire
larger slide that will not be FEMA reimbursable.

TASK 3.1: REVIEW DOCUMENTATION AND

FIELD EXPLORATION
Data Review and Field Reconnaissance
To understand the geologic and geotechnical
constraints for alternatives evaluation, ENGEO
geologists and geotechnical engineers will first review and compile existing data along the segment of
Lopes Road that encompasses the recent and ancient
landslides. This will include:
• Existing topographic and LiDAR information
• Previous geologic mapping
• Existing geotechnical explorations (not yet
provided at the time we prepared this proposal)
• Aerial photographs including historical stereo
pairs.

This information will then be used to inform the field
mapping effort. After the data review, experienced
ENGEO geologists will perform geologic field mapping
of the recent landslide and possible dormant larger
landslide to refine landslide location, activity, and
depths. The mapping will confirm and refine
features identified from the research. We anticipate
this field mapping effort will take approximately a day for two geologists.

Subsurface Exploration
We propose to characterize the landslide by drilling
4 borings at various locations within the slide mass.

This scope is intended to be comprehensive and
considers no available existing subsurface data; if
useable subsurface data is available and of sufficient
quality, this exploration scope will be reduced.

Characterizing the landslide material and locating the
slide planes will be critical for the development of a
geologic model used for slope stability. To accomplish
this, we plan to retain the services of a subcontractor to drill four borings to depths of approximately 60 to
80 feet below existing grade with a truck-mounted
drill rig. Borings will be permitted and backfilled in
accordance with Solano County requirements. The
borings are intended to penetrate deep enough to
encounter the ancient landslide basal slide plane.

Soil samples and rock cores will be taken at frequent
intervals for visual classification, laboratory testing, and quality control checks. An ENGEO geologist will
observe the fieldwork with the oversight of a licensed
Geotechnical Engineer and Certified Engineering
Geologist. A Certified Engineering Geologist will be
designated as the quality manager for geotechnical
exploration and will review all field and final logs.

ENGEO proposes to install inclinometer casings and
vibrating wire piezometers in two of the borings,
the boring up higher on the slide mass and the
central boring near Lopes Road. The inclinometers
will be used to help define the depth of the slope
movement. The piezometers will aid in determining a
design groundwater level gradient within the slope.

ENGEO will test representative soil samples from
our exploratory locations in our laboratory to
determine some of their engineering properties. We
plan to perform moisture content, dry density, sieve
analysis, plasticity index, unconfined compression
(soil and rock), compaction curves, direct shear,
triaxial compression, limited soil corrosion tests, and resistance value (R-value) testing. This laboratory
program may be modified depending upon the
subsurface findings.

ENGEO assumes site access will be provided; if
site access or weather conditions restrict our field
operations, a revision to our fee may be necessary.

ENGEO will provide appropriate notification to
Underground Service Alert prior to performing our
exploration to locate public utilities in potential
conflict with the proposed subsurface exploration.

Prior to drilling, we will also coordinate with a private Packet Page 83 of 202Attachment 4 Page 7 of 76

IfENGEO identifies potentially hazardousmaterials
either visually or by odor during our exploration,
they will notify you as soon as possible of such an
occurrence in order to decide mutually whether
to continue, modify, or cease the remainder of the
field explorationprogram. Additionalcostsincurred
because of encountering suspected hazardous
materials will be charged on a time-and-expense
basis over and above the estimated fee for the
exploration proposed herein.

TASK 3.2: PRELIMINARY FOUNDATION REPORT
ENGEO will prepare a preliminary geotechnical
report that will include a summary of the surface
and subsurface conditions, seismicity, laboratory
test data, boring log data, preliminary slope stability analysis, and a site plan showing our exploratory
locations and landslide geometry. We will include a
section that discusses the conceptual alternatives
along withour preferred recommendation to stabilize
the recent landslide. The ENGEO report will be signed
by a licensed California Geotechnical Engineer and
California Certified Engineering Geologist.

TASK 3.3: GEOTECHNICAL DESIGN
Upon completion of the subsurface exploration, a
geologic model will be developed including various
cross-sections to be used in slope stability analysis.

Various mitigation options will be evaluated in
addition to performing a risk evaluation of the
landslide. ENGEO will work with the project team
during this process to understand the project
constraints and strategies for construction.

ENGEO plans to utilize Rocscience Slide and Plaxis
finite element modeling software for slope stability
modeling. Many iterations of modeling will be
performed including calibrating the model by
simulating the existing landslide failure. Multiple
mitigation options will be modeled, and multiple
modeling runs will be performed to check the
sensitivity of input parameters. The modeling results
will be discussed with the project team to make
refinements in the mitigation approach.

ENGEO will support the project team in meetings,
strategies, refining geotechnical parameters,
and reviewing plans through the 65% and 100%
designs. This may include refining the structural
fix design, retaining wall design, landslide
mitigation, and cut slope design. ENGEO will
provide technical memorandums as needed to
support designrefinementsand summarizerevised
recommendations in a geotechnical report for final
design. It is anticipated that no additional exploration will be required to support the final design.

During this phase, we anticipate making up to
two visits to collect inclinometer and piezometer
readings.

TASK 3.4: FINAL FOUNDATION REPORT
Working closely with the project team, ENGEO
will consider the final design refinements and
incorporate these into a final geotechnical report.

The ENGEO report will be signed by a licensed
California Geotechnical Engineer and California
Certified Engineering Geologist.

DELIVERABLES TASK 3:
•Review documentation
•Field exploration
•Preliminary Foundation Report
•Alternatives analysis design
•Geotechnical design
•Final Foundation Report
TASK 4: 35% DESIGN
TASK 4.1: 35% ROADWAY CONCEPT DESIGN
Dewberry will prepare a 35% roadway concept
design based on the preferred alternative from the
Alternatives Analysis (see Task 4.7). The 35% plans
will have plan, profile, and typical section sheets.

TASK 4.2: 35% STRUCTURES CONCEPT DESIGN
Dewberry will prepare a 35% structures concept
design based on the preferred alternative from the
Alternatives Analysis (see Task 4.7). The 35% plans
will have a General Plan sheet.

TASK 4.3: 35% WATER CONCEPT DESIGN
Dewberry will prepare a 35% water pipeline concept
design based on the preferred alternative from the
Alternatives Analysis (see Task 4.7). The 35% plans
will have plan and profile sheets. In developing the
concept design Dewberry will:
•Review record drawings and pertinent historical
information for the 30” and 36” pipelines.
•Confirm design criteria with the Cities for the
30” and36” pipelines including flows, pressures,
hydraulic grade lines, desired appurtenances,
connectivity requirements, and materials.

Packet Page 84 of 202Attachment 4 Page 8 of 76

CITY OF FAIRFIELD/CITY OF BENICIA LOPES ROAD & WATER PIPELINE RECONSTRUCTION FEMA DR-4699 - CA
APPENDIX E: DET AILED SCOPE OF W ORK

COMPANY CONFIDENTIAL AND PROPRIETARY: USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL.

• Visit the site to document the current conditions
and potential replacement alignments.
• Meet with engineering and operations staff to
discuss staging and sequencing.
• Evaluate pipeline replacement alternatives and
associated benefits to avoid damage in future
landslide events.

TASK 4.4: 35% ESTIMATE
Dewberry will prepare a 35% estimate with
preliminary quantities and bid items based on the
preferred alternative from the Alternatives Analysis
(see Task 4.7). The 35% estimate will be Caltrans style bid items using recent project costs and information
from the Caltrans cost database online. The estimate
will include all project related costs known at the time of the 35% design.

TASK 4.5: PRELIMINARY UTILITY

COORDINATION
Dewberry will assist in performing preliminary utility
coordination including development of coordination
letters, figures, exhibits, and attendance at one (1)
meeting. Dewberry will prepare the “Request for
Mapping” and “Determination of Liability” letters for
the cities to use in coordination with the impacted
utilities. Dewberry will incorporate the utility facility maps into the project base files. It is assumed the
AT&T line on the east side of the road is in franchise
and will be liable for any relocations if determined
necessary.

TASK 4.6: PRELIMINARY ROW NEEDS

ASSESSMENT
Dewberry will prepare a right-of-way (ROW) exhibit
showing existing ROW, property lines, and easements
as well as the preliminary ROW need requirements
for temporary and permanent conditions.

TASK 4.7: ALTERNATIVES ANALYSIS/TYPE

SELECTION MEMO
Dewberry will analyze up to three project alternatives
for the project in depth. The alternatives studied will consist of keeping the road on its original alignment
and leaving the Caltrans sheet pile wall in place,
but will evaluate up to three different pipeline
alignment alternatives. Additionally, the alternatives
will evaluate up to three repair options for the
uphill slope (grading, soil stabilization methods, and
structural retaining walls). The Alternatives Memo
will summarize the studies and justify why the
preferred alternative was selected. This Memo will
be coordinated with FEMA for project approval and
funding purposes. The Memo will be used to justify
the proposed project improvements and eligibility of
project costs. For the alternatives studied, Dewberry
will prepare Advanced Planning Study and Geometric
Approval Drawings showing alignments, profiles,
typical sections, preliminary grading limits, utility
impacts, and right-of-way requirements. Preliminary
planning level costs will also be included for the
alternatives.

TASK 4.8: STAKEHOLDER AND PUBLIC

OUTREACH EXHIBITS
Dewberry will prepare exhibits and figures to assist
with two (2) public outreach meetings.

DELIVERABLES TASK 4:
• 35% Plans and Estimate
• Alternatives Analysis Memo
• Preliminary utility coordination
• Preliminary ROW needs assessment
• Public outreach assistance
TASK 5: 65% DESIGN
Dewberry will utilize the services of AR\WS to perform
right-of-way acquisitions.

TASK 5.1: 65% ROADWAY DESIGN
Dewberry will prepare the 65% roadway design
based on the approved preliminary engineering
design concepts. The roadway plans will delineate
the proposed improvements, survey controls, right-
of-way, typical sections, profiles, utility relocations, drainage information, and other features. Dewberry
will also prepare a list of design exceptions should
they be necessary. The design will follow the latest
city standards and Caltrans standards.

TASK 5.2: 65% STRUCTURES DESIGN
Dewberry will prepare structural calculations and
plans for the landslide solution from the approved
preliminary engineering design concepts. This
submittal will represent a complete, unchecked set
of structure construction plans. The design will be
performed in general accordance with city, AASHTO,
and Caltrans procedures and guidance.

TASK 5.3: 65% WATER DESIGN
Dewberry will prepare the 65% water pipeline design
based on the approved preliminary engineering
design concepts. The water plans will include plan,
profile, typical sections, and details for both the City of Fairfield 30” potable line and the City of Benicia 36” raw line. The design will be performed in general
accordance with City, AWWA, Greenbook, and
Caltrans procedures and guidance as applicable.

Packet Page 85 of 202Attachment 4 Page 9 of 76

TASK 5.4: 65% ESTIMATE
Dewberry will prepare an updated General Plan
level construction cost estimate for the project. The
estimate will include all project related costs known
at the time of the 65% design.

TASK 5.5: UTILITY COORDINATION
Dewberry will assist with the coordination of
impacted utilities. Dewberry will provide technical
information about the project design to the utility
owners and attend one field meeting. Dewberry will
prepare the NTO letters and prepare any required
reports of investigations. It is assumed no utility
agreements or potholing will be needed for this
project. Based on the utility coordination, Dewberry
will work closely with the Cities to incorporate any
utility details into the project plans. Dewberry will
design around utilities to the extent feasible and
incorporate utility data and information obtained
from the utility owners into the plans, specifications, and estimates. Dewberry does not anticipate
performing any utility relocation design for non-city
utilities.

TASK 5.6: ROW NEEDS ASSESSMENT
During the 65% design, Dewberry will assess
preliminary right-of-way impacts at the project site
and prepare right-of-way needs data and exhibits for
the city review.

TASK 5.7: ROW ACQUISITION ASSISTANCE
AR\WS will prepare the Appraisals, Appraisal Reviews,
and offers, as well as facilitate negotiations. All
acquisition services will be performed to federal
standards.

TASK 5.8: DRAFT DRAINAGE MEMO
Dewberry will prepare a Draft Drainage Memo
to document the existing drainage patterns,
proposeddrainagepatterns, anddocument the
design features. It is assumed no special design
drainage structures will be required for the project.

All drainage improvements will be ditches, swales,
standard plan designs, and other features of similar
effort.

TASK 5.9: STAKEHOLDER AND PUBLIC

OUTREACH EXHIBITS
Dewberry will prepare exhibits and figures to assist
with one public outreach meeting.

DELIVERABLES TASK 5:
•65% Plans and Estimate
•Draft Drainage Memo
•Utility coordination
•ROW needs assessment
•ROW acquisition services
•Public outreach assistance
TASK 6: 95% DESIGN
TASK 6.1: 95% ROADWAY DESIGN
Dewberry will update the roadway plans based
on comments received on the 65% submittal and
incorporateanyrelevant roadwayrelated comments
received from the structure independent check prior
to submitting the 95% PS&E package.

TASK 6.2: STRUCTURES INDEPENDENT CHECK
Dewberry will perform an independent check on
any structural repair features from the 65% design.

An independent engineer, who was not involved in
the design, will re-analyze the structure and verify
the design. Issues raised by the structures checker
will be discussed with and resolved by the designer
and checker. The final design will reflect agreement
between the two engineers.

TASK 6.3: 95% STRUCTURES DESIGN
Dewberry will update the structure plans based
on comments received on the 65% submittal and
incorporate the comments received from the
independent check prior to submitting the 95% PS&E.

TASK 6.4: 95% WATER DESIGN
Dewberry will update the water plans based on
comments received on the 65% submittal and
incorporateanyrelevant related commentsreceived
from the structure independent check prior to
submitting the 95% PS&E package.

TASK 6.5: 95% ESTIMATE
Dewberry will provide cost estimates based on
detailed quantities following Caltrans standards to
match the specifications. The Engineer’s estimate
of probable construction cost for the project will be
prepared using the most recent and relevant Caltrans
and city Cost Data. Non-participating costs, if any, will be segregated in the estimate.

TASK 6.6: 95% SPECS
Dewberry will prepare the required technical
specifications and provide project specific
information to the city for inclusion into the city
supplied boilerplate specifications. The basis of the
specifications shall be the 2023 Caltrans Standard
Specifications with AWWA and/or Greenbook as
applicable. The city will prepare the “boiler plate”
documents, including the notice to bidders, proposal,
bond forms, and agreement.

Packet Page 86 of 202Attachment 4 Page 10 of 76

CITY OF FAIRFIELD/CITY OF BENICIA LOPES ROAD & WATER PIPELINE RECONSTRUCTION FEMA DR-4699 - CA
APPENDIX E: DET AILED SCOPE OF W ORK

COMPANY CONFIDENTIAL AND PROPRIETARY: USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL.

TASK 6.7: UTILITY COORDINATION
Dewberry will continue the utility coordination
process in conjunction with the city.

TASK 6.8: FINAL DRAINAGE MEMO
Dewberry will finalize the Drainage Memo
incorporating changes at the 95% level and
incorporate comments from the city from the Draft
Memo.

DELIVERABLES TASK 6:
• 95% PS&E
• Utility coordination
• Final Drainage Memo
TASK 7: FINAL PS&E
TASK 7.1: FINAL ROADWAY DESIGN
Dewberry will update the plans based on comments
received on the 95% submittal prior to submitting the
100% PS&E package.

TASK 7.2: FINAL STRUCTURES DESIGN
Dewberry will update the plans based on comments
received on the 95% submittal prior to submitting the
100% PS&E package.

TASK 7.3: FINAL WATER DESIGN
Dewberry will update the plans based on comments
received on the 95% submittal prior to submitting the
100% PS&E package.

TASK 7.4: FINAL ESTIMATE
Dewberry will incorporate comments received on the
95% quantities and cost estimate prior to submitting
the 100% PS&E package.

TASK 7.5: FINAL SPECS
Dewberry will incorporate final comments on the
special provisions received after the 95% PS&E.

Dewberry will submit the final specifications including a stamped and signed signature page.

TASK 7.6: UTILITY & ROW CERTIFICATION

ASSISTANCE
Dewberry and AR\WS will assist the city with self-
certification of the ROW and utilities.

TASK 7.7: CON RFA ASSISTANCE
Dewberry will assist with preparing information FEMA
may request for construction authorization. This
includes cost justifications and backup information.

DELIVERABLES TASK 7:
• Final PS&E
• Utility and ROW Self-Certification assistance
• CON RFA assistance
TASK 8: ENVIRONMENTAL COMPLIANCE &

PERMITTING
TASK 8.1: PROJECT DESCRIPTION
Dewberry will prepare a project description that
meets both NEPA and CEQA requirements. Dewberry
will assemble the project information in order to
prepare a written project description. The project
description will discuss construction activities,
required construction equipment, potential staging
areas, and the anticipated final project regarding
the roadway and pipelines. The project description
will also include a purpose and need statement for
the project. Dewberry will respond to two rounds of
comments and from the cities and FEMA.

TASK 8.2: HAZARDOUS MATERIALS

MEMORANDUM
Dewberry will utilize the industry’s standard database
provider, Environmental Database Reports (EDR), in
order to obtain the regulatory database information.

The results from the ENGO will be summarized in the
Hazardous Materials Memorandum. Dewberry will
respond to two rounds of comments from the cities
and FEMA.

TASK 8.3: HAZARDOUS MATERIALS

SCREENING
The purpose of the aerially deposited lead (ADL),
lead-based paint (LBP), and asbestos containing
materials (ACM) screening investigation is to identify
if ADL is present at actionable levels in the near-
roadway soil, and if LBP or ACM are present in the
existing construction materials to be modified or
demolished.

We understand that only a screening-level
investigation is required at this time and our scope of work is not to be interpreted as a complete ADL study
or pre-demolition survey of roadways, pipelines,
and/or other constructed materials at the site. We
propose the following scope of services:
• We will visit the site and collect up to five
samples to screen for ADL. We will collect the
samples from alternating sides of Lopes Road
using hand-digging methods. At each location,
we will remove the surface shoulder backing
material or aggregate, collect a soil sample from
a depth of 0 to ½ foot, and restore the shoulder
to match the existing conditions using nearby
shoulder-backing material or sand.

Packet Page 87 of 202Attachment 4 Page 11 of 76

CITY OF FAIRFIELD/CITY OF BENICIA LOPES ROAD & WATER PIPELINE RECONSTRUCTION FEMA DR-4699- CA
APPENDIX E: DETAILED SCOPE OF WORK
COMPANY CONFIDENTIAL AND PROPRIETARY: USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL. •We will collect the following samples from the
roadwayandadjacent areas for materialstesting.
•For LBP, we will collect paint samples from
the Lopes Road striping and Lopes Road
guardrail within the project boundary. We
anticipate up to five samples.
•For ACM, we will collect concrete chippings
from concrete manhole risers, and/
or culvert inlets, and/or signpost or
guardrail foundations identified during
thereconnaissance / sampling, and from
other potentially ACM containing materials
identified at the time of collection (guardrail
shims, etc.). We anticipate up to five samples
will be collected.
•During our reconnaissance and sampling,
we will also collect samples from any other
potential LBP or ACM source identified
(pipeline material or supports, etc.). We
anticipate up to four additional samples may
be collected.
•We will collect the soil and materials samples
in 4- or 8-ounce pre-cleaned jars for delivery
to an accredited laboratory for analysis. The
environmental samples will be placed in an ice
cooled chest and submitted under documented
chain-of-custody to a state-certified laboratory
on a standard laboratory turnaround time (TAT).
•All non-dedicated, non-disposable
environmental sampling equipment will be
decontaminated between samples to prevent
cross contamination. Environmental sampling
equipment will be decontaminated by washing
with a non-phosphate detergent such as
Alconox™ or Liquinox™.
•Environmental soil samples collected will be
analyzed on a discrete basis for the presence of
the following analytes.
•The ADL and LBP screening samples will be
tested for Total Lead by EPA Method 6020.
•The ACM screening samples with be tested
for asbestos by EPA Method 600.
•The analytical laboratory will dispose of all
samples following testing and a standard holding
period.
•After compiling and reviewing the collected data,
we will prepare a written report. The report
will document the services performed and the
findings of the assessment with our opinions,
conclusions, andrecommendationsregarding
potential environmental concerns.

TASK 8.4: BIOLOGICAL RESOURCES REPORT
Dewberry biologists will prepare a Biological
Resources Evaluation (BRE) in support of NEPA and
CEQA documentation. Dewberry will also prepare a
Biological Assessment (BA) to evaluate the potential
project effects to federally listed species.

8.4.1 : RESEARCH/COORDINATION
Prior to conducting field surveys, Dewberry will
conduct a literature review and database search to
determinewhich special-status species and habitats
have the potential to occur within the project area.

8.4.2 : FIELD SURVEYS
General Field Survey: Dewberry biologists will
conduct a field survey to document the vegetation
communities and habitats present, and to assess the
potential for special-status species to occur.

8.4.3 : BIOLOGICAL RESOURCES EVALUATION
Dewberry will prepare a BRE that includes an
assessment of the entire project area, including
potential impacts to sensitive habitats, state and
federal special status plant and animal species, and
federally designated critical habitats. The BRE will
compile information from current database records,
include a description of field methods and results of
the field studies, identify impacts and recommended
mitigation, where needed. The BRE will also utilize
information from the Terracon ARD. Dewberry will
respond to two rounds of comments from the cities,
CalOES, and FEMA.

8.4.4 : BIOLOGICAL ASSESSMENT
Dewberry will prepare a BA according to FEMA and
U.S. Fish and Wildlife Service (USFWS) requirements.

The BA will facilitate Section 7 consultation with
USFWS for potential project effects to California red-
legged frog. The BA describes the action area and the
species and critical habitat (if any) and will include an effects analysis and determination as to the potential
for the project to affect California red-legged frog
and critical habitat, if any. Dewberry will respond to
two rounds of comments from the cities, CalOES, and
FEMA.

TASK 8.5: CULTURAL RESOURCES REPORT

8.5.1 : RESEARCH/COORDINATION
A base map and plan, depicting the project area
proposedforimpacts(e.g.,construction,staging,
Packet Page 88 of 202Attachment 4 Page 12 of 76

CITY OF FAIRFIELD/CITY OF BENICIA LOPES ROAD & WATER PIPELINE RECONSTRUCTION FEMA DR-4699 - CA
APPENDIX E: DET AILED SCOPE OF W ORK

COMPANY CONFIDENTIAL AND PROPRIETARY: USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL.

and construction access areas), will be prepared.

Based on the base map and plans, an Area of Direct
Impacts (ADI)/Area of Potential Effect (APE) map will
be created for the project area to guide background
research and fieldwork. The map will be plotted on
an aerial photograph with a bar scale. The map will
depict right-of-way, clearly label roads, and depict
the ADI/APE for both archaeological and architectural
resources, as necessary.

Dewberry’s will review relevant in-house records and
sensitivity analyses, and archaeological site records.

Dewberry will request a records search from the
Northwest Information Center (NWIC) of California
Historical resources Information System (CHRIS) at
California State University, Sonoma for the project
area and a 1/4-mile buffer around the project area.

The Native American Heritage Commission (NAHC)
will be contacted to request a search of the Sacred
Lands database and to request a list of Native
American Tribes and other groups or individuals
with potential knowledge of cultural resources
in the project area. Dewberry will provide this
information to FEMA in order to complete Section
106 consultation. Assembly Bill (AB) 52 consultation
is not required because the project is Statutorily
Exempt from CEQA.

8.5.2 : FIELD WORK
An intensive archaeological inventory will be
conducted for the APE utilizing pedestrian transects
to identify the presence or absence of cultural
resources visible on the surface. Environmental
factors that may have affected use of the areas by
prehistoric and historic occupants (e.g., elevation,
food or material resources, proximity to water) and
environmental factors that may have limited the
survival or visibility of archaeological remains (e.g., historic landslides, erosion, or modern disturbance)
will also be noted.

In the event an unidentified archaeological resource
is encountered, we have allocated 8 hours to assess
the sensitivity of the resource and coordinate with
the city and FEMA to determine how to proceed.

8.5.3 : CULTURAL RESOURCES REPORT
Dewberry will analyze cultural resources in a Cultural
Resources Identification and Evaluation Report to
document the results of the records searches and
field investigation. Dewberry will respond to two
rounds of comments from the cities, CalOES, and
FEMA.

TASK 8.6: PALEONTOLOGICAL RESOURCES
MEMO
Based on a preliminary review of available published
geologic maps, the site is underlain by sedimentary
rocks which may contain fossils. To support
compliance with CEQA and NEPA, we will perform a
preliminary paleontological resource assessment of
the site. As part of the assessment, we will perform
the following tasks.
• Review applicable laws, ordinances, regulations,
and standards relevant to paleontological
resources.
• Review available geological maps, geological and
paleontological literature, and other applicable
documents associated with the paleontological
aspects of the site (e.g., geology reports,
paleontological-related reports, geotechnical
reports, and environmental reports).
• Conduct a museum records search for
paleontological localities in the project vicinity
and in similar geologic conditions.
• Perform a reconnaissance of the site and vicinity
to observe geologic conditions and survey for
potential paleontological localities (this will
be done in conjunction with the geotechnical
reconnaissance).
• Prepare a paleontological information report
documenting the literature and museum records
review, the results of the field survey, and an
assessment of potential impacts to scientifically
significant paleontological resources by project
excavations. The information report will also
provide recommended actions to mitigate
any potential impacts to known or suspected
paleontological resources.

TASK 8.7: CEQA DOCUMENTATION
The anticipated level of CEQA compliance is assumed
to be a Statutory Exemption. Dewberry will use the
above technical studies to prepare the Statutory
Exemption, using the Notice of Exemption (NOE)
format. Dewberry will work with the city to confirm
the use of a city form or use the Office of Planning
and Research (OPR) NOE form. In addition, Dewberry
will prepare the OPR Summary Form, provided on
the OPR State Clearinghouse website. Dewberry will
provide the NOE and Summary Form to the city for
review and approval. Upon city approval, the city will
file the NOE at the County Clerk’s Office and pay the
filing fee ($50). Dewberry will then upload the signed
NOE and Summary Form, to the State Clearinghouse
website.

Packet Page 89 of 202Attachment 4 Page 13 of 76

TASK 8.8: NEPA ASSISTANCE
The NEPA Categorical Exclusion and Environmental
Commitments Record are prepared by FEMA.

Dewberry will coordinate with FEMA and CalOES
and will provide the technical studies and CEQA
NOE to FEMA to support the NEPA CE. Dewberry
will coordinate with the cities, CalOES, and FEMA as
necessary to receive the NEPA CE.

TASK 8.9: ENVIRONMENTAL PERMITTING
Dewberry will assist the City with the preparation of
regulatory permitting application materials for the
USACE, RWQCB, and/or CDFW to authorize impacts to
aquatic resources. Dewberry will respond to agency
comments on the applications. We have budgeted for
an on-site meeting with agency representatives and
budgeted 8 hours to assist the City with mitigation
options.

8.9.1 : USACE SECTION 404 PERMIT
Dewberrywill prepare a Pre-construction Notification
(PCN) for submittal to USACE requesting the project
be authorized using one or more Nationwide
Permits. The PCN will include a project description
and quantify anticipated impacts to aquatic
features (impacts will be based on the results of
the Terracon ARD). The notification will also include
documentation demonstrating compliance with
Section 7 of the Endangered Species Act and Section
106 of the State Historic Preservation Act, and other
general and regional conditions.

8.9.2 : RWQCB SECTION 401 CERTIFICATION
Dewberry will prepare an Application for 401
Certification for submittal to the RWQCB. The
application will include similar information as the
PCN. An application fee must be included with the
submittal (to be provided by the City, amount to be
determined).

Pre-Application Meeting
Dewberry will submit a pre-application meeting
request to the RWQCB at least 30 days in advance of
the submittal of the 401 Water Quality Certification
application package. If the RWQCB requests a
meeting, Dewberry will schedule a 1-hour video
conference with the RWQCB, the City, and the design
team. If necessary, Dewberry will also prepare a
succinct project summary for discussion during the
meeting, including a description of the project, the
project impacts, proposed compensatory mitigation,
and proposed alternatives to be addressed in the
alternatives analysis (see below).

Alternatives Analysis (AA)
Dewberry will prepare an AA consistent with the State
Wetland Definition and Procedures for Discharges
of Dredged or Fill Material to Waters of the State
(Procedures) requirements for “Tier1 Projects,” which
includes a narrative description of measures that will
be implemented to avoid and minimize impact to
waters of the State.

8.9.3 : CDFW SECTION 1602 AGREEMENT
Dewberry will prepare a Notification of Proposed
Streambed Alternation to be submitted to CDFW via
theEnvironmentalPermit InformationManagement
System (EPIMS). The Notification will include similar
information as the PCN. An application fee must be
included with the submittal (to be provided by the
City, amount to be determined).

DELIVERABLES TASK 8:
•Project Description and Purpose and Need
•Alternatives Analysis
•Hazardous Materials Memorandum
•Biological Resources Evaluation
•Biological Assessment
•Cultural Resources Identification and Evaluation
Report
•Paleontological Information Report
•CEQA Notice of Exemption (NOE)
•OPR Summary Form
•Environmental Permitting Applications
TASK 9: BID SUPPORT
TASK 9.1: PRE-BID MEETING
Dewberry will attend a pre-bid meeting on-site.

TASK 9.2: RESPOND TO INQUIRIES
Dewberry will respond to bidder inquiries.

TASK 9.3: PREPARE ADDENDA
Dewberry will assist in preparing addenda during
bidding. It is assumed a maximum of 3 addenda will
need to be prepared.

TASK 9.4: BID ANALYSIS
Dewberry will perform a bid analysis and help
recommend award of a construction contract.

DELIVERABLES TASK 9:
•Attend pre-bid meeting
•Respond to inquiries
•Prepare addenda
•Bid analysis
Packet Page 90 of 202Attachment 4 Page 14 of 76

CITY OF FAIRFIELD/CITY OF BENICIA LOPES ROAD & WATER PIPELINE RECONSTRUCTION FEMA DR-4699 - CA
APPENDIX E: DET AILED SCOPE OF W ORK

COMPANY CONFIDENTIAL AND PROPRIETARY: USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL.

CONSTRUCTION PHASE
TASK 10: CONSTRUCTION SUPPORT
TASK 10.1: PRE-CON MEETING
Dewberry will attend a pre-construction meeting on-
site.

TASK 10.2: CON MEETINGS
Dewberry will attend up to five (5) construction
meetings virtually. Dewberry will also attend up to
two (2) additional meetings at the project site to
discuss the project with the cities and construction
team.

TASK 10.3: RESPOND TO RFIs
Dewberry will review and respond to up to ten
(10) RFIs.

TASK 10.4: REVIEW SUBMITTALS & SHOP

DRAWINGS
Dewberry will review and respond to up to ten (10)
material submittal/shop drawings.

TASK 10.5: CHANGE ORDER ASSISTANCE
Dewberry will assist in preparing up to two (2) CCOs.

TASK 10.6: FINAL WALK THROUGH
Dewberry will participate in the final walk through of
the constructed project and assist in the preparation
of a “punch list” of items in need of work.

TASK 10.7: AS-BUILTS
Dewberry will prepare record drawings following
construction from mark-ups provided by the
contractor and resident engineer.

DELIVERABLES TASK 10:
• Attend pre-CON meeting
• Attend up to 7 CON meetings (5 virtual and 2 on-
site)
• Review and respond to up to 10 RFIs
• Review and respond to up to 10 submittals/shop
drawings
• Assist preparing up to 2 CCOs
• Final walk through
• As-Builts
Packet Page 91 of 202Attachment 4 Page 15 of 76

4 Revised 10/26/2023

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Packet Page 92 of 202Attachment 4 Page 16 of 76

PIC
Project
Manager
PE/Lead
Structures
Structures
Design
Structures
Design StructuresCAD LeadRoadway
Roadway
Design
Roadway
Design RoadwayCAD LeadWater WaterDesign WaterDesign LeadEnviro Biologist Generalist Cultural QA/QC
Manager EnviroQA/QC
Project
Controls
PR EN7 EN7 EN3 EN1 CD5 EN6 EN7 EN1 DS4 EN8 EN2 EN1 OP8 OP3 OP1 OP6 EN9 OP9 AP5 $339.39 $227.76 $235.62 $157.31 $119.18 $171.61 $233.92 $252.65 $119.18 $176.38 $248.83 $138.24 $119.18 $230.84 $147.78 $104.87 $204.98 $317.98 $276.49 $166.85

1.0 6 184 40 0 0 0 12 0 0 0 20 4 0 12 0 0 0 60 0 18 356 $86,557.52 $870.70 $87,428.22

1.1 2 60 16 78 $17,013.97 $171.15 $17,185.12

1.2 2 12 12 4 4 4 2 40 $9,427.38 $94.83 $9,522.22

1.3 2 24 12 8 8 8 62 $14,681.16 $147.68 $14,828.84

1.4 12 12 $2,733.12 $27.49 $2,760.61

1.5 60 44 68 $15,213.87 $153.04 $15,366.91

1.6 16 16 32 $7,414.07 $74.58 $7,488.65

1.7 4 60 64 $20,073.94 $201.93 $20,275.87

2.0 00800020180000000000028$4,498.04 $45.25 $4,543.29

2.1 1 1 $235.62 $2.37 $237.99

2.2 1218 21 $2,848.70 $28.66 $2,877.36

2.3 6 6 $1,413.72 $14.22 $1,427.94

3.0 00226000000800000000036$8,118.10 $81.66 $8,199.76

3.1 2 4 6 $1,466.55 $14.75 $1,481.30

3.2 82 10 $2,199.57 $22.13 $2,221.70

3.3 82 4 14 $3,194.88 $32.14 $3,227.02

3.4 42 6 $1,257.10 $12.65 $1,269.74

4.0 040986866024617024641166800000016778$128,049.41 $1,288.08 $129,337.49

4.1 2 14 263012 6 4024 154 $25,324.46 $254.74 $25,579.20

4.2 2 14 6 60 30 112 $16,997.15 $170.98 $17,168.13

4.3 2 60 100 60 16 238 $39,029.55 $392.61 $39,422.16

4.4 2 40 488 62 $8,289.71 $83.39 $8,373.10

4.5 20 10 10 40 $8,103.19 $81.51 $8,184.71

4.6 20 2 20 42 $7,563.83 $76.09 $7,639.92

4.7 840 8 56 $13,118.23 $131.96 $13,250.19

4.8 6 60 8 74 $9,623.28 $96.80 $9,720.08

5.0 0391383219512050620780321368000000081,123 $179,890.32 $1,809.56 $181,699.88

5.1 5 121655 24 6 5580 253 $40,833.43 $410.75 $41,244.18

5.2 2 12 16 140 120 290 $43,078.31 $433.34 $43,511.65

5.3 4 32 120 80 8 244 $36,331.51 $365.47 $36,696.98

5.4 240 8 50 $6,340.96 $63.79 $6,404.75

5.5 20 60 80 $18,692.36 $188.03 $18,880.39

5.6 22 4 22 48 $8,741.28 $87.93 $8,829.21

5.7 20 20 $4,712.39 $47.40 $4,759.79

5.8 412 20 50 86 $14,375.92 $144.61 $14,520.53

5.9 4 40 8 52 $6,784.16 $68.24 $6,852.40

6.0 017412216120806036160603210040000000161,016 $180,928.77 $1,820.01 $182,748.78

6.1 4 20 6 40 40 24 12 60 60 266 $44,578.42 $448.43 $45,026.85

6.2 380 83 $19,532.83 $196.49 $19,729.31

6.3 3 20108040 153 $23,367.57 $235.06 $23,602.63

6.4 4 20 80 40 8 152 $23,048.78 $231.85 $23,280.64

6.5 440 8 52 $6,808.81 $68.49 $6,877.30

6.6 80 81212 8 120 $26,071.79 $262.26 $26,334.05

6.7 80 20 100 $20,604.40 $207.26 $20,811.66

6.8 2 242440 90 $16,916.18 $170.16 $17,086.34

7.0 08242246440281264402444200000004488$86,209.45 $867.20 $87,076.65

7.1 3 6 12 20 20 20 12 40 40 173 $29,333.16 $295.07 $29,628.23

7.2 3 6 12 44 20 85 $12,660.84 $127.36 $12,788.19

7.3 2 20 40 20 82 $13,345.26 $134.24 $13,479.51

7.4 424 28 $3,796.01 $38.18 $3,834.19

7.5 40 444 4 56 $12,261.76 $123.34 $12,385.10

7.6 10 18 28 $6,518.75 $65.57 $6,584.32

7.7 24 12 36 $8,293.67 $83.43 $8,377.10

8.0 063416000024000090543101360900760$128,781.67 $1,295.45 $130,077.11

8.1 262 12 34 56 $8,519.51 $85.70 $8,605.21

8.2 22 10 40 8 62 $8,928.90 $89.82 $9,018.71

8.3 22 12 16 $3,555.93 $35.77 $3,591.70

8.4 22 8 4 80 28 124 $19,355.02 $194.70 $19,549.71

8.5 22 8 30 12 46 100 $21,042.96 $211.68 $21,254.63

8.6 22 12 20 128 164 $31,890.77 $320.80 $32,211.57

8.7 22 12 16 $3,555.93 $35.77 $3,591.70

8.8 42 16 24 46 $7,467.41 $75.12 $7,542.53

8.9 412 24 20 100 16 176 $24,465.23 $246.10 $24,711.33

9.0 0505000243200241260000000016268$52,956.17 $532.70 $53,488.87

9.1 12 12 44 32 $7,108.82 $71.51 $7,180.33

9.2 24 24 24 4 24 8 108 $22,383.11 $225.16 $22,608.27

9.3 8 8 24 8 24 4 32 8 116 $20,683.96 $208.07 $20,892.03

9.4 66 12 $2,780.28 $27.97 $2,808.24

10.0 084585406426320424104000000012462$89,498.86 $900.29 $90,399.15

10.1 12 12 44 32 $7,108.82 $71.51 $7,180.33

10.2 40 40 $9,110.40 $91.64 $9,202.04

10.3 6 1616 1616 4 16 6 96 $19,646.84 $197.63 $19,844.47

10.4 10 10 10 6 12 8 36 6 98 $18,610.59 $187.21 $18,797.79

10.5 444 444 448 40 $7,922.24 $79.69 $8,001.93

10.6 88 16 $3,707.03 $37.29 $3,744.32

10.7 4 8 24 60 440 140 $23,392.94 $235.32 $23,628.26
6 646 476 108 141 178 234 92 643 232 216 564 208 102 54 310 136 60 90 90 4,586 $828,594.51 $8,335.04 $836,929.55 0131364632421000000000000000729$116,893.79 $1,175.86 $118,069.65 6 659 612 154 465 388 234 92 643 232 216 564 208 102 54 310 136 60 90 90 5,315 $945,488.30 $9,510.90 $954,999.20CONPHASETBDTotalHours95%Specs 35%StructuresConceptDesign
35%WaterConceptDesign
FEMAAssistance
StakeholderandPublicOutreachMeetings
Totals:
65%DESIGN
95%RoadwayDesign
FinalRoadwayDesign
GeotechnicalDesign
FinalDrainageMemo
AsͲBuilts
CONSTRUCTIONSUPPORT
65%RoadwayDesign
StakeholderandPublicOutreachExhibits
BIDSUPPORT
PreͲBidMeeting
35%RoadwayConceptDesign
65%StructuresDesign
FinalFoundationReport
Surveys&Mapping
LOPESROAD&WATERPIPELINERECONSTRUCTION
Staff
LoadedLaborTotal(NoEscalation)DennisHaglanLeviKinnebrewMattBurgardLoadedRates ScopeofWorkTask
PROJECTMANAGEMENT
Budgets
DEWBERRYHOURSBREAKDOWN
DesignandEnvironmentalPhase35%Estimate
35%DESIGN
Utility&ROWCertAssistance

GEOTECHNICAL
ReviewDocumentationandFieldExploration
SURVEYS&MAPPING
TitleReports
Plats&Legals
FinalEstimate
CONRFAAssistance
FinalSpecs
PreliminaryFoundationReport LoadedEscalationLoadedLaborTotal(WithEscalation)TBDTBDDaveRichardKevinRossTBDTBDTBDTBDTBDChristaReddTBDTBDProgressMeetings ProjectSchedule KerwinLiTBDTBDTBDProjectManagement
QA/QCReviews
ProjectInitiation
95%WaterDesign
FINALPS&E
UtilityCoordination
95%Estimate
FinalWaterDesign
ROWNeedsAssessment
PreliminaryUtilityCoordination
95%DESIGN
StakeholderandPublicOutreachExhibits
PreliminaryROWNeedsAssessment
65%WaterDesign
65%Estimate
UtilityCoordination
DraftDrainageMemo
AlternativesAnalysis/TypeSelectionMemo
ROWAcquisitionAssistance
StructuresIndependentCheck
FinalStructuresDesign
95%StructuresDesign
TotalNonͲOptional:

TotalOptional:

FinalWalkThrough
HazardousMaterialsMemorandum
HazMaterialsScreening
BiologicalResourcesReport
CulturalResourcesReport
BidAnalysis
ENVIROCOMPLIANCE&PERMITTING
ProjectDescription
PaleontogicalResourcesMemo
CEQADocumentation
NEPAAssistance
ReviewSubmittals&ShopDrawings
ChangeOrderAssistance
RespondtoInquiries
PrepareAddenda
CONMeetings
RespondtoRFIs
PreͲCONMeeting
EnvironmentalPermitting
1 Packet Page 93 of 202Attachment 4 Page 17 of 76

LOPES ROAD & WATER PIPELINE RECONSTRUCTION COST PROPOSAL CONSULTANT:CONTRACT #:TBD DATE:10/30/2023

LOADED DIRECT LABOR
Hours Loaded Rate Total
PR PIC 6 $339.39 $2,036.32
EN7 Project Manager 659 $227.76 $150,093.84
EN7 PE/Lead Structures 612 $235.62 $144,199.04
EN3 Structures Design 154 $157.31 $24,225.74
EN1 Structures Design 465 $119.18 $55,418.70
CD5 Structures CAD 388 $171.61 $66,584.68
EN6 Lead Roadway 234 $233.92 $54,737.84
EN7 Roadway Design 92 $252.65 $23,243.80
EN1 Roadway Design 643 $119.18 $76,632.74
DS4 Roadway CAD 232 $176.38 $40,920.16
EN8 Lead Water 216 $248.83 $53,746.66
EN2 Water Design 564 $138.24 $77,967.36
EN1 Water Design 208 $119.18 $24,789.44
OP8 Lead Enviro 102 $230.84 $23,545.64
OP3 Biologist 54 $147.78 $7,980.12
OP1 Generalist 310 $104.87 $32,509.70
OP6 Cultural 136 $204.98 $27,877.28
EN9 QA/QC Manager 60 $317.98 $19,078.63
OP9 Enviro QA/QC 90 $276.49 $24,884.10
AP5 Project Controls 90 $166.85 $15,016.50
Totals: 5,315 $945,488.30

LOADED LABOR COSTS
Subtotal Loaded Labor Costs
Anticipated Salary Increases
TOTAL DIRECT LABOR COSTS $954,999.20

OTHER DIRECT COSTS (ODC)
Description Units Rate Total
Mileage (18 Roundtrips) 2,160 $0.655 $1,414.80
Per Diem (1/2 Day) 32 $44.25 $1,416.00
EDR Report 1 $350.00 $350.00
Cultural Record Seardh 1 $400.00 $400.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL ODCs $3,580.80

SUBCONSULTANTS
ARWS
ENGEO

ENGEO (OPTIONAL)
UNICO
TOTAL SUBCONSULTANTS $370,227.45
TOTAL NON-OPTIONAL $1,157,227.93
TOTAL OPTIONAL $171,579.52
TOTAL COST $1,328,807.45
$26,909.30
$245,540.82
$44,267.46
TBD
Christa Redd
TBD
TBD
Dave Richard
TBD
TBD
TBD
TBD
TBD
Kevin Ross
$945,488.30
$9,510.90
TBD
TBD
TBD
Kerwin Li
TBD
Dennis Haglan
Levi Kinnebrew
Matt Burgard

COST PROPOSAL

SPECIFIED RATES OF COMPENSATION

ENGINEERING AND ENVIRONMENTAL SERVICES

DEWBERRY
Classification/Title Name
$53,509.87
TBD
Packet Page 94 of 202Attachment 4 Page 18 of 76

LOPES ROAD & WATER PIPELINE RECONSTRUCTION SALARY ESCALATION CONSULTANT:CONTRACT #:TBD DATE:10/30/2023

1. Calculate Average Hourly Rate for 1st year of the Contract Avg Hourly Rate
=$177.90 Year 1 Avg Hourly Rate
Year Avg Hourly Rate
Year 2 $177.90 + = $186.80 Year 2 Avg Hourly Rate
Year 3 $186.80 + = $196.14 Year 3 Avg Hourly Rate
Year 4 $196.14 + = $196.14 Year 4 Avg Hourly Rate
Year 5 $196.14 + = $196.14 Year 5Avg Hourly Rate
Total Hours per Year
Year 1 80.00% * = 4,252 Estimated Hours Year 1
Year 2 20.00% * = 1,063 Estimated Hours Year 2
Year 3 0.00% * = 0 Estimated Hours Year 3
Year 4 0.00% * = 0 Estimated Hours Year 4
Year 5 0.00% * = 0 Estimated Hours Year 5
Total: 100% = 5,315
Cost per Year
Year 1 $177.90 *=$756,430.80 Estimated Cost Year 1
Year 2 $186.80 *=$198,568.40 Estimated Cost Year 2
Year 3 $196.14 *=$0.00 Estimated Cost Year 3
Year 4 $196.14 *=$0.00 Estimated Cost Year 4
Year 5 $196.14 *=$0.00 Estimated Cost Year 5
=$954,999.20
=$945,488.30
= $9,510.90 Estimated Total of Direct Labor Salary Increase:

Direct Labor Subtotal before Escalation:

Total Direct Labor Cost with Escalation:

Avg Hourly Rate from Above Estimated Hours from Above
4,252
1,063
0 0
0 4. Calculate Total Costs Including Escalation
Estimated % Completed Each Year Total Hours per Cost Proposal 5,315
5,315
5,315
5,315
Total:
5,315
5,315

2. Calculate Hourly Rate for Future Years
Proposed Escalation
5%
$945,488.30
5%
0%

3. Calculate Estimated Hours per Year for All Years
0%
EXHIBIT 10-H COST PROPOSAL

SPECIFIED RATES OF COMPENSATION

CALCULATIONS FOR ANTICIPATED SALARY ESCALATIONS

DEWBERRY
Direct Labor Subtotal per Cost Proposal Total Hours per Cost Proposal Packet Page 95 of 202Attachment 4 Page 19 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023===152.52%=127.93%FEE % =12% Straight OT(1.5x) OT(2x) From To$339.39 $339.39 $339.39 7/1/2023 6/30/2024 $120.00 0.00% NA NA NA NA$356.36 $356.36 $356.36 7/1/2024 6/30/2025 $126.00 5.00% NA NA NA NA$374.18 $374.18 $374.18 7/1/2025 6/30/2026 $132.30 5.00% NA NA NA NA$392.89 $392.89 $392.89 7/1/2026 6/30/2027 $138.92 5.00% NA NA NA NA$412.53 $412.53 $412.53 7/1/2027 6/30/2028 $145.86 5.00% NA NA NA NA$227.76 $227.76 $227.76 7/1/2023 6/30/2024 $80.53 0.00% NA NA NA NA$239.14 $239.14 $239.14 7/1/2024 6/30/2025 $84.56 5.00% NA NA NA NA$251.10 $251.10 $251.10 7/1/2025 6/30/2026 $88.78 5.00% NA NA NA NA$263.66 $263.66 $263.66 7/1/2026 6/30/2027 $93.22 5.00% NA NA NA NA$276.84 $276.84 $276.84 7/1/2027 6/30/2028 $97.88 5.00% NA NA NA NA$235.62 $235.62 $235.62 7/1/2023 6/30/2024 $83.31 0.00% NA NA NA NA$247.40 $247.40 $247.40 7/1/2024 6/30/2025 $87.48 5.00% NA NA NA NA$259.77 $259.77 $259.77 7/1/2025 6/30/2026 $91.85 5.00% NA NA NA NA$272.76 $272.76 $272.76 7/1/2026 6/30/2027 $96.44 5.00% NA NA NA NA$286.40 $286.40 $286.40 7/1/2027 6/30/2028 $101.26 5.00% NA NA NA NA$317.98 $317.98 $317.98 7/1/2023 6/30/2024 $112.43 0.00% NA NA NA NA$333.88 $333.88 $333.88 7/1/2024 6/30/2025 $118.05 5.00% NA NA NA NA$350.57 $350.57 $350.57 7/1/2025 6/30/2026 $123.95 5.00% NA NA NA NA$368.10 $368.10 $368.10 7/1/2026 6/30/2027 $130.15 5.00% NA NA NA NA$386.51 $386.51 $386.51 7/1/2027 6/30/2028 $136.66 5.00% NA NA NA NAQA/QCProject EngineerKevin Ross*ENGINEER IXProject ManagerMatthew Burgard*ENGINEER VIIPrincipal in ChargeLevi Kinnebrew*ENGINEER VIIDennis Haglan*PRINCIPALFor Field OfficeFringe Benefit % + General & Administrative% + OverheadField Office ICR %BILLING INFORMATION CALCULATION INFORMATIONName/Job Title/Classification1Hourly Billing Rates2Effective date of hourly rate% or $ increaseActual or Avg. Hourly Rate 4Hourly Range- for Classification OnlyBilling Rate Range for Classification OnlyORFor Home OfficeFringe Benefit % + General & Administrative% + OverheadHome Office ICR %ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Facilites Capital Cost of MoneyCombined ICR %Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALFor Combined RateFringe Benefit % + General & Administrative% + OverheadCombined ICR %SPECIFIED RATES OF COMPENSATIONXxJanuary 2020Page 1 of 13Packet Page 96 of 202Attachment 4 Page 20 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$248.83 $248.83 $248.83 7/1/2023 6/30/2024 $87.98 0.00% NA NA NA NA$261.27 $261.27 $261.27 7/1/2024 6/30/2025 $92.37 5.00% NA NA NA NA$274.34 $274.34 $274.34 7/1/2025 6/30/2026 $96.99 5.00% NA NA NA NA$288.06 $288.06 $288.06 7/1/2026 6/30/2027 $101.84 5.00% NA NA NA NA$302.46 $302.46 $302.46 7/1/2027 6/30/2028 $106.93 5.00% NA NA NA NA$233.92 $233.92 $233.92 7/1/2023 6/30/2024 $82.71 0.00% NA NA NA NA$245.62 $245.62 $245.62 7/1/2024 6/30/2025 $86.85 5.00% NA NA NA NA$257.90 $257.90 $257.90 7/1/2025 6/30/2026 $91.19 5.00% NA NA NA NA$270.79 $270.79 $270.79 7/1/2026 6/30/2027 $95.75 5.00% NA NA NA NA$284.33 $284.33 $284.33 7/1/2027 6/30/2028 $100.53 5.00% NA NA NA NA$230.84 $230.84 $230.84 7/1/2023 6/30/2024 $81.62 0.00% NA NA NA NA$242.38 $242.38 $242.38 7/1/2024 6/30/2025 $85.70 5.00% NA NA NA NA$254.50 $254.50 $254.50 7/1/2025 6/30/2026 $89.99 5.00% NA NA NA NA$267.23 $267.23 $267.23 7/1/2026 6/30/2027 $94.49 5.00% NA NA NA NA$280.59 $280.59 $280.59 7/1/2027 6/30/2028 $99.21 5.00% NA NA NA NA$339.39 $339.39 $339.39 7/1/2023 6/30/2024 $120.00 0.00% $120.00 $120.00 $339.39 $339.39 $356.36 $356.36 $356.36 7/1/2024 6/30/2025 $126.00 5.00%$126.00 $126.00 $356.36 $356.36 $374.17 $374.17 $374.17 7/1/2025 6/30/2026 $132.30 5.00%$132.30 $132.30 $374.17 $374.17 $392.88 $392.88 $392.88 7/1/2026 6/30/2027 $138.92 5.00%$138.92 $138.92 $392.88 $392.88 $412.53 $412.53 $412.53 7/1/2027 6/30/2028 $145.86 5.00%$145.86 $145.86 $412.53 $412.53 $295.55 $295.55 $295.55 7/1/2023 6/30/2024 $104.50 0.00% $97.00 $112.00 $274.35 $316.76 $310.33 $310.33 $310.33 7/1/2024 6/30/2025 $109.73 5.00% $101.85 $117.60 $288.06 $332.60 $325.85 $325.85 $325.85 7/1/2025 6/30/2026 $115.21 5.00% $106.95 $123.48 $302.47 $349.23 $342.14 $342.14 $342.14 7/1/2026 6/30/2027 $120.97 5.00% $112.29 $129.65 $317.59 $366.69 $359.25 $359.25 $359.25 7/1/2027 6/30/2028 $127.02 5.00% $117.91 $136.14 $333.47 $385.03 $266.95 $266.95 $266.95 7/1/2023 6/30/2024 $94.39 0.00% $87.78 $101.00 $248.25 $285.65 $280.30 $280.30 $280.30 7/1/2024 6/30/2025 $99.11 5.00% $92.17 $106.05 $260.67 $299.93 $294.31 $294.31 $294.31 7/1/2025 6/30/2026 $104.06 5.00% $96.77 $111.35 $273.70 $314.93 $309.03 $309.03 $309.03 7/1/2026 6/30/2027 $109.27 5.00% $101.61 $116.92 $287.38 $330.68 $324.48 $324.48 $324.48 7/1/2027 6/30/2028 $114.73 5.00% $106.69 $122.77 $301.75 $347.21 $252.65 $252.65 $252.65 7/1/2023 6/30/2024 $89.33 0.00% $84.66 $94.00 $239.45 $265.85 $265.28 $265.28 $265.28 7/1/2024 6/30/2025 $93.80 5.00% $88.90 $98.70 $251.42 $279.15 $278.55 $278.55 $278.55 7/1/2025 6/30/2026 $98.49 5.00% $93.34 $103.64 $263.99 $293.10 $292.48 $292.48 $292.48 7/1/2026 6/30/2027 $103.41 5.00% $98.01 $108.82 $277.19 $307.76 $307.10 $307.10 $307.10 7/1/2027 6/30/2028 $108.58 5.00% $102.91 $114.26 $291.05 $323.15 Exempt/HourlyExempt/HourlyTo Be DeterminedENGINEER IXEnvironmental LeadTo Be DeterminedPRINCIPALExempt/HourlyTo Be DeterminedENGINEER VIIIRoadway EngineerChrista Redd*PROFESSIONAL VIIIWater SupplyKerwin Li*ENGINEER VIDavid Richard*ENGINEER VIIITo Be DeterminedENGINEER VIIExempt/HourlyJanuary 2020Page 2 of 13Packet Page 97 of 202Attachment 4 Page 21 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$224.05 $224.05 $224.05 7/1/2023 6/30/2024 $79.22 0.00% $73.44 $85.00 $207.70 $240.40 $235.25 $235.25 $235.25 7/1/2024 6/30/2025 $83.18 5.00% $77.11 $89.25 $218.08 $252.42 $247.01 $247.01 $247.01 7/1/2025 6/30/2026 $87.34 5.00% $80.97 $93.71 $228.99 $265.04 $259.36 $259.36 $259.36 7/1/2026 6/30/2027 $91.71 5.00% $85.01 $98.40 $240.44 $278.29 $272.33 $272.33 $272.33 7/1/2027 6/30/2028 $96.29 5.00% $89.26 $103.32 $252.46 $292.21 $195.45 $195.45 $195.45 7/1/2023 6/30/2024 $69.11 0.00% $64.21 $74.00 $181.61 $209.29 $205.22 $205.22 $205.22 7/1/2024 6/30/2025 $72.56 5.00% $67.42 $77.70 $190.69 $219.75 $215.48 $215.48 $215.48 7/1/2025 6/30/2026 $76.19 5.00% $70.79 $81.59 $200.22 $230.74 $226.25 $226.25 $226.25 7/1/2026 6/30/2027 $80.00 5.00% $74.33 $85.66 $210.23 $242.28 $237.57 $237.57 $237.57 7/1/2027 6/30/2028 $84.00 5.00% $78.05 $89.95 $220.74 $254.39 $171.61 $171.61 $171.61 7/1/2023 6/30/2024 $60.68 0.00% $56.36 $65.00 $159.39 $183.83 $180.19 $180.19 $180.19 7/1/2024 6/30/2025 $63.71 5.00% $59.17 $68.25 $167.36 $193.03 $189.20 $189.20 $189.20 7/1/2025 6/30/2026 $66.90 5.00% $62.13 $71.66 $175.73 $202.68 $198.66 $198.66 $198.66 7/1/2026 6/30/2027 $70.24 5.00% $65.24 $75.25 $184.51 $212.81 $208.60 $208.60 $208.60 7/1/2027 6/30/2028 $73.75 5.00% $68.50 $79.01 $193.74 $223.45 $157.31 $157.31 $157.31 7/1/2023 6/30/2024 $55.62 0.00% $52.24 $59.00 $147.76 $166.87 $165.18 $165.18 $165.18 7/1/2024 6/30/2025 $58.40 5.00%$54.86 $61.95 $155.14 $175.21 $173.44 $173.44 $173.44 7/1/2025 6/30/2026 $61.32 5.00%$57.60 $65.05 $162.90 $183.97 $182.11 $182.11 $182.11 7/1/2026 6/30/2027 $64.39 5.00%$60.48 $68.30 $171.05 $193.17 $191.21 $191.21 $191.21 7/1/2027 6/30/2028 $67.61 5.00%$63.50 $71.71 $179.60 $202.83 $138.24 $138.24 $138.24 7/1/2023 6/30/2024 $48.88 0.00% $42.76 $55.00 $120.93 $155.55 $145.16 $145.16 $145.16 7/1/2024 6/30/2025 $51.32 5.00% $44.90 $57.75 $126.98 $163.33 $152.41 $152.41 $152.41 7/1/2025 6/30/2026 $53.89 5.00% $47.14 $60.64 $133.33 $171.50 $160.03 $160.03 $160.03 7/1/2026 6/30/2027 $56.58 5.00% $49.50 $63.67 $140.00 $180.07 $168.04 $168.04 $168.04 7/1/2027 6/30/2028 $59.41 5.00% $51.97 $66.85 $147.00 $189.07 $119.18 $119.18 $119.18 7/1/2023 6/30/2024 $42.14 0.00% $38.28 $46.00 $108.25 $130.10 $125.13 $125.13 $125.13 7/1/2024 6/30/2025 $44.24 5.00% $40.19 $48.30 $113.66 $136.60 $131.39 $131.39 $131.39 7/1/2025 6/30/2026 $46.46 5.00% $42.20 $50.72 $119.35 $143.43 $137.96 $137.96 $137.96 7/1/2026 6/30/2027 $48.78 5.00% $44.31 $53.25 $125.31 $150.61 $144.86 $144.86 $144.86 7/1/2027 6/30/2028 $51.22 5.00% $46.52 $55.91 $131.58 $158.14 $171.61 $171.61 $171.61 7/1/2023 6/30/2024 $60.68 0.00% $51.36 $70.00 $145.25 $197.98 $180.19 $180.19 $180.19 7/1/2024 6/30/2025 $63.71 5.00% $53.92 $73.50 $152.51 $207.87 $189.20 $189.20 $189.20 7/1/2025 6/30/2026 $66.90 5.00% $56.62 $77.18 $160.14 $218.27 $198.66 $198.66 $198.66 7/1/2026 6/30/2027 $70.24 5.00% $59.45 $81.03 $168.14 $229.18 $208.60 $208.60 $208.60 7/1/2027 6/30/2028 $73.75 5.00% $62.42 $85.09 $176.55 $240.64 To Be DeterminedENGINEER VIExempt/HourlyENGINEER IVExempt/HourlyTo Be DeterminedENGINEER IIITo Be DeterminedENGINEER VExempt/HourlyTo Be DeterminedExempt/HourlyTo Be DeterminedTECHNICAL VIExempt/HourlyExempt/HourlyTo Be DeterminedENGINEER IExempt/HourlyTo Be DeterminedENGINEER IIJanuary 2020Page 3 of 13Packet Page 98 of 202Attachment 4 Page 22 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$152.54 $152.54 $152.54 7/1/2023 6/30/2024 $53.94 0.00% $49.87 $58.00 $141.05 $164.04 $160.17 $160.17 $160.17 7/1/2024 6/30/2025 $56.63 5.00% $52.37 $60.90 $148.10 $172.24 $168.18 $168.18 $168.18 7/1/2025 6/30/2026 $59.46 5.00% $54.98 $63.95 $155.51 $180.85 $176.59 $176.59 $176.59 7/1/2026 6/30/2027 $62.44 5.00% $57.73 $67.14 $163.28 $189.89 $185.42 $185.42 $185.42 7/1/2027 6/30/2028 $65.56 5.00% $60.62 $70.50 $171.45 $199.39 $138.24 $138.24 $138.24 7/1/2023 6/30/2024 $48.88 0.00% $44.76 $53.00 $126.59 $149.90 $145.16 $145.16 $145.16 7/1/2024 6/30/2025 $51.32 5.00% $47.00 $55.65 $132.92 $157.39 $152.41 $152.41 $152.41 7/1/2025 6/30/2026 $53.89 5.00% $49.35 $58.43 $139.57 $165.26 $160.03 $160.03 $160.03 7/1/2026 6/30/2027 $56.58 5.00% $51.81 $61.35 $146.54 $173.52 $168.04 $168.04 $168.04 7/1/2027 6/30/2028 $59.41 5.00% $54.41 $64.42 $153.87 $182.20 $123.94 $123.94 $123.94 7/1/2023 6/30/2024 $43.82 0.00% $40.65 $47.00 $114.96 $132.93 $130.14 $130.14 $130.14 7/1/2024 6/30/2025 $46.01 5.00% $42.68 $49.35 $120.71 $139.57 $136.65 $136.65 $136.65 7/1/2025 6/30/2026 $48.32 5.00% $44.81 $51.82 $126.74 $146.55 $143.48 $143.48 $143.48 7/1/2026 6/30/2027 $50.73 5.00% $47.05 $54.41 $133.08 $153.88 $150.65 $150.65 $150.65 7/1/2027 6/30/2028 $53.27 5.00% $49.41 $57.13 $139.73 $161.57 $104.87 $104.87 $104.87 7/1/2023 6/30/2024 $37.08 0.00% $34.16 $40.00 $96.62 $113.13 $110.12 $110.12 $110.12 7/1/2024 6/30/2025 $38.94 5.00%$35.87 $42.00 $101.45 $118.79 $115.62 $115.62 $115.62 7/1/2025 6/30/2026 $40.88 5.00%$37.66 $44.10 $106.52 $124.72 $121.40 $121.40 $121.40 7/1/2026 6/30/2027 $42.93 5.00%$39.55 $46.31 $111.85 $130.96 $127.48 $127.48 $127.48 7/1/2027 6/30/2028 $45.07 5.00%$41.52 $48.62 $117.44 $137.51 $90.57 $90.57 $90.57 7/1/2023 6/30/2024 $32.02 0.00% $28.05 $36.00 $79.33 $101.82 $95.10 $95.10 $95.10 7/1/2024 6/30/2025 $33.63 5.00% $29.45 $37.80 $83.30 $106.91 $99.86 $99.86 $99.86 7/1/2025 6/30/2026 $35.31 5.00% $30.92 $39.69 $87.46 $112.25 $104.85 $104.85 $104.85 7/1/2026 6/30/2027 $37.07 5.00% $32.47 $41.67 $91.83 $117.86 $110.09 $110.09 $110.09 7/1/2027 6/30/2028 $38.93 5.00% $34.09 $43.76 $96.43 $123.76 $171.61 $171.61 $171.61 7/1/2023 6/30/2024 $60.68 0.00% $51.36 $70.00 $145.25 $197.98 $180.19 $180.19 $180.19 7/1/2024 6/30/2025 $63.71 5.00% $53.92 $73.50 $152.51 $207.87 $189.20 $189.20 $189.20 7/1/2025 6/30/2026 $66.90 5.00% $56.62 $77.18 $160.14 $218.27 $198.66 $198.66 $198.66 7/1/2026 6/30/2027 $70.24 5.00% $59.45 $81.03 $168.14 $229.18 $208.60 $208.60 $208.60 7/1/2027 6/30/2028 $73.75 5.00% $62.42 $85.09 $176.55 $240.64 $143.01 $143.01 $143.01 7/1/2023 6/30/2024 $50.57 0.00% $47.13 $54.00 $133.30 $152.72 $150.16 $150.16 $150.16 7/1/2024 6/30/2025 $53.09 5.00% $49.49 $56.70 $139.96 $160.36 $157.67 $157.67 $157.67 7/1/2025 6/30/2026 $55.75 5.00% $51.96 $59.54 $146.96 $168.38 $165.55 $165.55 $165.55 7/1/2026 6/30/2027 $58.54 5.00% $54.56 $62.51 $154.31 $176.80 $173.83 $173.83 $173.83 7/1/2027 6/30/2028 $61.46 5.00% $57.29 $65.64 $162.02 $185.64 To Be DeterminedCADD TECHNICIAN IVNon-Exempt/HourlyNon-Exempt/HourlyNon-Exempt/HourlyTo Be DeterminedTECHNICAL INon-Exempt/HourlyTo Be DeterminedTECHNICAL IIINon-Exempt/HourlyTo Be DeterminedCADD TECHNICIAN VExempt/HourlyTo Be DeterminedExempt/HourlyTo Be DeterminedTECHNICAL IITECHNICAL IVTo Be DeterminedTECHNICAL VJanuary 2020Page 4 of 13Packet Page 99 of 202Attachment 4 Page 23 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$123.94 $123.94 $123.94 7/1/2023 6/30/2024 $43.82 0.00% $40.65 $47.00 $114.96 $132.93 $130.14 $130.14 $130.14 7/1/2024 6/30/2025 $46.01 5.00% $42.68 $49.35 $120.71 $139.57 $136.65 $136.65 $136.65 7/1/2025 6/30/2026 $48.32 5.00% $44.81 $51.82 $126.74 $146.55 $143.48 $143.48 $143.48 7/1/2026 6/30/2027 $50.73 5.00% $47.05 $54.41 $133.08 $153.88 $150.65 $150.65 $150.65 7/1/2027 6/30/2028 $53.27 5.00% $49.41 $57.13 $139.73 $161.57 $104.87 $104.87 $104.87 7/1/2023 6/30/2024 $37.08 0.00% $33.16 $41.00 $93.79 $115.96 $110.12 $110.12 $110.12 7/1/2024 6/30/2025 $38.94 5.00% $34.82 $43.05 $98.48 $121.76 $115.62 $115.62 $115.62 7/1/2025 6/30/2026 $40.88 5.00% $36.56 $45.20 $103.40 $127.84 $121.40 $121.40 $121.40 7/1/2026 6/30/2027 $42.93 5.00% $38.39 $47.46 $108.57 $134.23 $127.48 $127.48 $127.48 7/1/2027 6/30/2028 $45.07 5.00% $40.31 $49.84 $114.00 $140.95 $85.81 $85.81 $85.81 7/1/2023 6/30/2024 $30.34 0.00% $26.68 $34.00 $75.45 $96.16 $90.10 $90.10 $90.10 7/1/2024 6/30/2025 $31.86 5.00% $28.01 $35.70 $79.23 $100.97 $94.60 $94.60 $94.60 7/1/2025 6/30/2026 $33.45 5.00% $29.41 $37.49 $83.19 $106.02 $99.33 $99.33 $99.33 7/1/2026 6/30/2027 $35.12 5.00% $30.88 $39.36 $87.35 $111.32 $104.30 $104.30 $104.30 7/1/2027 6/30/2028 $36.88 5.00% $32.43 $41.33 $91.71 $116.88 $219.28 $219.28 $219.28 7/1/2023 6/30/2024 $77.53 0.00% $73.07 $82.00 $206.65 $231.91 $230.25 $230.25 $230.25 7/1/2024 6/30/2025 $81.41 5.00%$76.72 $86.10 $216.98 $243.51 $241.76 $241.76 $241.76 7/1/2025 6/30/2026 $85.48 5.00%$80.56 $90.41 $227.83 $255.69 $253.85 $253.85 $253.85 7/1/2026 6/30/2027 $89.75 5.00%$84.58 $94.93 $239.22 $268.47 $266.54 $266.54 $266.54 7/1/2027 6/30/2028 $94.24 5.00%$88.81 $99.67 $251.18 $281.89 $200.21 $200.21 $200.21 7/1/2023 6/30/2024 $70.79 0.00% $67.58 $74.00 $191.14 $209.29 $210.22 $210.22 $210.22 7/1/2024 6/30/2025 $74.33 5.00% $70.96 $77.70 $200.70 $219.75 $220.74 $220.74 $220.74 7/1/2025 6/30/2026 $78.05 5.00% $74.51 $81.59 $210.73 $230.74 $231.77 $231.77 $231.77 7/1/2026 6/30/2027 $81.95 5.00% $78.24 $85.66 $221.27 $242.28 $243.36 $243.36 $243.36 7/1/2027 6/30/2028 $86.05 5.00% $82.15 $89.95 $232.33 $254.39 $176.38 $176.38 $176.38 7/1/2023 6/30/2024 $62.36 0.00% $55.73 $69.00 $157.61 $195.15 $185.20 $185.20 $185.20 7/1/2024 6/30/2025 $65.48 5.00% $58.51 $72.45 $165.49 $204.90 $194.46 $194.46 $194.46 7/1/2025 6/30/2026 $68.76 5.00% $61.44 $76.07 $173.77 $215.15 $204.18 $204.18 $204.18 7/1/2026 6/30/2027 $72.19 5.00% $64.51 $79.88 $182.45 $225.91 $214.39 $214.39 $214.39 7/1/2027 6/30/2028 $75.80 5.00% $67.74 $83.87 $191.58 $237.20 $157.31 $157.31 $157.31 7/1/2023 6/30/2024 $55.62 0.00% $52.24 $59.00 $147.76 $166.87 $165.18 $165.18 $165.18 7/1/2024 6/30/2025 $58.40 5.00% $54.86 $61.95 $155.14 $175.21 $173.44 $173.44 $173.44 7/1/2025 6/30/2026 $61.32 5.00% $57.60 $65.05 $162.90 $183.97 $182.11 $182.11 $182.11 7/1/2026 6/30/2027 $64.39 5.00% $60.48 $68.30 $171.05 $193.17 $191.21 $191.21 $191.21 7/1/2027 6/30/2028 $67.61 5.00% $63.50 $71.71 $179.60 $202.83 To Be DeterminedDESIGNER IVExempt/HourlyExempt/HourlyTo Be DeterminedDESIGNER VExempt/HourlyExempt/HourlyNon-Exempt/HourlyTo Be DeterminedDESIGNER VINon-Exempt/HourlyTo Be DeterminedCADD TECHNICIAN INon-Exempt/HourlyTo Be DeterminedCADD TECHNICIAN IITo Be DeterminedCADD TECHNICIAN IIITo Be DeterminedDESIGNER IIIJanuary 2020Page 5 of 13Packet Page 100 of 202Attachment 4 Page 24 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$138.24 $138.24 $138.24 7/1/2023 6/30/2024 $48.88 0.00% $44.76 $53.00 $126.59 $149.90 $145.16 $145.16 $145.16 7/1/2024 6/30/2025 $51.32 5.00% $47.00 $55.65 $132.92 $157.39 $152.41 $152.41 $152.41 7/1/2025 6/30/2026 $53.89 5.00% $49.35 $58.43 $139.57 $165.26 $160.03 $160.03 $160.03 7/1/2026 6/30/2027 $56.58 5.00% $51.81 $61.35 $146.54 $173.52 $168.04 $168.04 $168.04 7/1/2027 6/30/2028 $59.41 5.00% $54.41 $64.42 $153.87 $182.20 $114.41 $114.41 $114.41 7/1/2023 6/30/2024 $40.45 0.00% $35.90 $45.00 $101.55 $127.27 $120.13 $120.13 $120.13 7/1/2024 6/30/2025 $42.47 5.00% $37.70 $47.25 $106.62 $133.63 $126.13 $126.13 $126.13 7/1/2025 6/30/2026 $44.60 5.00% $39.58 $49.61 $111.95 $140.32 $132.44 $132.44 $132.44 7/1/2026 6/30/2027 $46.83 5.00% $41.56 $52.09 $117.55 $147.33 $139.06 $139.06 $139.06 7/1/2027 6/30/2028 $49.17 5.00% $43.64 $54.70 $123.43 $154.70 $276.49 $276.49 $276.49 7/1/2023 6/30/2024 $97.76 0.00% $90.52 $105.00 $256.01 $296.96 $290.31 $290.31 $290.31 7/1/2024 6/30/2025 $102.65 5.00% $95.05 $110.25 $268.81 $311.81 $304.83 $304.83 $304.83 7/1/2025 6/30/2026 $107.78 5.00% $99.80 $115.76 $282.25 $327.40 $320.07 $320.07 $320.07 7/1/2026 6/30/2027 $113.17 5.00% $104.79 $121.55 $296.36 $343.77 $336.07 $336.07 $336.07 7/1/2027 6/30/2028 $118.83 5.00% $110.03 $127.63 $311.18 $360.96 $252.65 $252.65 $252.65 7/1/2023 6/30/2024 $89.33 0.00% $84.66 $94.00 $239.45 $265.85 $265.28 $265.28 $265.28 7/1/2024 6/30/2025 $93.80 5.00%$88.90 $98.70 $251.42 $279.15 $278.55 $278.55 $278.55 7/1/2025 6/30/2026 $98.49 5.00%$93.34 $103.64 $263.99 $293.10 $292.48 $292.48 $292.48 7/1/2026 6/30/2027 $103.41 5.00%$98.01 $108.82 $277.19 $307.76 $307.10 $307.10 $307.10 7/1/2027 6/30/2028 $108.58 5.00%$102.91 $114.26 $291.05 $323.15 $224.05 $224.05 $224.05 7/1/2023 6/30/2024 $79.22 0.00% $73.44 $85.00 $207.70 $240.40 $235.25 $235.25 $235.25 7/1/2024 6/30/2025 $83.18 5.00% $77.11 $89.25 $218.08 $252.42 $247.01 $247.01 $247.01 7/1/2025 6/30/2026 $87.34 5.00% $80.97 $93.71 $228.99 $265.04 $259.36 $259.36 $259.36 7/1/2026 6/30/2027 $91.71 5.00% $85.01 $98.40 $240.44 $278.29 $272.33 $272.33 $272.33 7/1/2027 6/30/2028 $96.29 5.00% $89.26 $103.32 $252.46 $292.21 $204.98 $204.98 $204.98 7/1/2023 6/30/2024 $72.48 0.00% $69.95 $75.00 $197.85 $212.12 $215.23 $215.23 $215.23 7/1/2024 6/30/2025 $76.10 5.00% $73.45 $78.75 $207.74 $222.72 $225.99 $225.99 $225.99 7/1/2025 6/30/2026 $79.91 5.00% $77.12 $82.69 $218.12 $233.86 $237.29 $237.29 $237.29 7/1/2026 6/30/2027 $83.90 5.00% $80.98 $86.82 $229.03 $245.55 $249.16 $249.16 $249.16 7/1/2027 6/30/2028 $88.10 5.00% $85.03 $91.16 $240.48 $257.83 $190.68 $190.68 $190.68 7/1/2023 6/30/2024 $67.42 0.00% $63.84 $71.00 $180.56 $200.80 $200.21 $200.21 $200.21 7/1/2024 6/30/2025 $70.79 5.00% $67.03 $74.55 $189.58 $210.84 $210.22 $210.22 $210.22 7/1/2025 6/30/2026 $74.33 5.00% $70.38 $78.28 $199.06 $221.39 $220.74 $220.74 $220.74 7/1/2026 6/30/2027 $78.05 5.00% $73.90 $82.19 $209.02 $232.46 $231.77 $231.77 $231.77 7/1/2027 6/30/2028 $81.95 5.00% $77.60 $86.30 $219.47 $244.08 PROFESSIONAL VExempt/HourlyTo Be DeterminedPROFESSIONAL VIExempt/HourlyTo Be DeterminedExempt/HourlyTo Be DeterminedPROFESSIONAL VIIExempt/HourlyExempt/HourlyTo Be DeterminedPROFESSIONAL VIIIExempt/HourlyTo Be DeterminedPROFESSIONAL IXDESIGNER IIExempt/HourlyTo Be DeterminedDESIGNER ITo Be DeterminedJanuary 2020Page 6 of 13Packet Page 101 of 202Attachment 4 Page 25 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$171.61 $171.61 $171.61 7/1/2023 6/30/2024 $60.68 0.00% $57.36 $64.00 $162.22 $181.01 $180.19 $180.19 $180.19 7/1/2024 6/30/2025 $63.71 5.00% $60.22 $67.20 $170.33 $190.06 $189.20 $189.20 $189.20 7/1/2025 6/30/2026 $66.90 5.00% $63.24 $70.56 $178.85 $199.56 $198.66 $198.66 $198.66 7/1/2026 6/30/2027 $70.24 5.00% $66.40 $74.09 $187.79 $209.54 $208.60 $208.60 $208.60 7/1/2027 6/30/2028 $73.75 5.00% $69.72 $77.79 $197.18 $220.01 $147.78 $147.78 $147.78 7/1/2023 6/30/2024 $52.25 0.00% $46.50 $58.00 $131.52 $164.04 $155.17 $155.17 $155.17 7/1/2024 6/30/2025 $54.86 5.00% $48.83 $60.90 $138.09 $172.24 $162.92 $162.92 $162.92 7/1/2025 6/30/2026 $57.61 5.00% $51.27 $63.95 $145.00 $180.85 $171.07 $171.07 $171.07 7/1/2026 6/30/2027 $60.49 5.00% $53.83 $67.14 $152.25 $189.89 $179.62 $179.62 $179.62 7/1/2027 6/30/2028 $63.51 5.00% $56.52 $70.50 $159.86 $199.39 $123.94 $123.94 $123.94 7/1/2023 6/30/2024 $43.82 0.00% $40.65 $47.00 $114.96 $132.93 $130.14 $130.14 $130.14 7/1/2024 6/30/2025 $46.01 5.00% $42.68 $49.35 $120.71 $139.57 $136.65 $136.65 $136.65 7/1/2025 6/30/2026 $48.32 5.00% $44.81 $51.82 $126.74 $146.55 $143.48 $143.48 $143.48 7/1/2026 6/30/2027 $50.73 5.00% $47.05 $54.41 $133.08 $153.88 $150.65 $150.65 $150.65 7/1/2027 6/30/2028 $53.27 5.00% $49.41 $57.13 $139.73 $161.57 $104.87 $104.87 $104.87 7/1/2023 6/30/2024 $37.08 0.00% $33.16 $41.00 $93.79 $115.96 $110.12 $110.12 $110.12 7/1/2024 6/30/2025 $38.94 5.00%$34.82 $43.05 $98.48 $121.76 $115.62 $115.62 $115.62 7/1/2025 6/30/2026 $40.88 5.00%$36.56 $45.20 $103.40 $127.84 $121.40 $121.40 $121.40 7/1/2026 6/30/2027 $42.93 5.00%$38.39 $47.46 $108.57 $134.23 $127.48 $127.48 $127.48 7/1/2027 6/30/2028 $45.07 5.00%$40.31 $49.84 $114.00 $140.95 $312.59 $312.59 $312.59 7/1/2023 6/30/2024 $122.45 0.00% $114.89 $130.00 $293.30 $331.87 $328.21 $328.21 $328.21 7/1/2024 6/30/2025 $128.57 5.00% $120.64 $136.50 $307.97 $348.46 $344.63 $344.63 $344.63 7/1/2025 6/30/2026 $135.00 5.00% $126.67 $143.33 $323.37 $365.88 $361.86 $361.86 $361.86 7/1/2026 6/30/2027 $141.75 5.00% $133.00 $150.49 $339.54 $384.18 $379.95 $379.95 $379.95 7/1/2027 6/30/2028 $148.84 5.00% $139.65 $158.02 $356.51 $403.39 $274.70 $274.70 $274.70 7/1/2023 6/30/2024 $107.61 0.00% $100.21 $115.00 $255.82 $293.57 $288.43 $288.43 $288.43 7/1/2024 6/30/2025 $112.99 5.00% $105.22 $120.75 $268.61 $308.25 $302.85 $302.85 $302.85 7/1/2025 6/30/2026 $118.63 5.00% $110.48 $126.79 $282.04 $323.67 $318.00 $318.00 $318.00 7/1/2026 6/30/2027 $124.57 5.00% $116.01 $133.13 $296.14 $339.85 $333.89 $333.89 $333.89 7/1/2027 6/30/2028 $130.79 5.00% $121.81 $139.78 $310.95 $356.84 $241.54 $241.54 $241.54 7/1/2023 6/30/2024 $94.62 0.00% $87.24 $102.00 $222.70 $260.39 $253.62 $253.62 $253.62 7/1/2024 6/30/2025 $99.35 5.00% $91.60 $107.10 $233.83 $273.41 $266.30 $266.30 $266.30 7/1/2025 6/30/2026 $104.32 5.00% $96.18 $112.46 $245.53 $287.08 $279.62 $279.62 $279.62 7/1/2026 6/30/2027 $109.53 5.00% $100.99 $118.08 $257.80 $301.43 $293.60 $293.60 $293.60 7/1/2027 6/30/2028 $115.01 5.00% $106.04 $123.98 $270.69 $316.50 (Field Rate)Exempt/HourlyCONSTRUCTION PROFESSIONAL VI(Field Rate)Exempt/HourlyTo Be DeterminedCONSTRUCTION PROFESSIONAL VTo Be DeterminedCONSTRUCTION PROFESSIONAL VII(Field Rate)Exempt/HourlyTo Be DeterminedExempt/HourlyTo Be DeterminedPROFESSIONAL INon-Exempt/HourlyExempt/HourlyTo Be DeterminedPROFESSIONAL IIExempt/HourlyTo Be DeterminedPROFESSIONAL IIITo Be DeterminedPROFESSIONAL IVJanuary 2020Page 7 of 13Packet Page 102 of 202Attachment 4 Page 26 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$208.39 $208.39 $208.39 7/1/2023 6/30/2024 $81.63 0.00% $75.26 $88.00 $192.13 $224.65 $218.81 $218.81 $218.81 7/1/2024 6/30/2025 $85.71 5.00% $79.03 $92.40 $201.74 $235.88 $229.75 $229.75 $229.75 7/1/2025 6/30/2026 $90.00 5.00% $82.98 $97.02 $211.83 $247.67 $241.24 $241.24 $241.24 7/1/2026 6/30/2027 $94.50 5.00% $87.13 $101.87 $222.42 $260.06 $253.30 $253.30 $253.30 7/1/2027 6/30/2028 $99.22 5.00% $91.48 $106.96 $233.54 $273.06 $189.45 $189.45 $189.45 7/1/2023 6/30/2024 $74.21 0.00% $69.42 $79.00 $177.22 $201.67 $198.92 $198.92 $198.92 7/1/2024 6/30/2025 $77.92 5.00% $72.89 $82.95 $186.08 $211.76 $208.86 $208.86 $208.86 7/1/2025 6/30/2026 $81.82 5.00% $76.54 $87.10 $195.38 $222.34 $219.31 $219.31 $219.31 7/1/2026 6/30/2027 $85.91 5.00% $80.36 $91.45 $205.15 $233.46 $230.27 $230.27 $230.27 7/1/2027 6/30/2028 $90.20 5.00% $84.38 $96.02 $215.41 $245.13 $156.29 $156.29 $156.29 7/1/2023 6/30/2024 $61.22 0.00% $52.45 $70.00 $133.89 $178.70 $164.11 $164.11 $164.11 7/1/2024 6/30/2025 $64.28 5.00% $55.07 $73.50 $140.58 $187.63 $172.31 $172.31 $172.31 7/1/2025 6/30/2026 $67.50 5.00% $57.82 $77.18 $147.61 $197.01 $180.93 $180.93 $180.93 7/1/2026 6/30/2027 $70.87 5.00% $60.71 $81.03 $154.99 $206.86 $189.97 $189.97 $189.97 7/1/2027 6/30/2028 $74.42 5.00% $63.75 $85.09 $162.74 $217.21 $132.61 $132.61 $132.61 7/1/2023 6/30/2024 $51.95 0.00% $47.89 $56.00 $122.27 $142.96 $139.24 $139.24 $139.24 7/1/2024 6/30/2025 $54.54 5.00%$50.29 $58.80 $128.38 $150.11 $146.20 $146.20 $146.20 7/1/2025 6/30/2026 $57.27 5.00%$52.80 $61.74 $134.80 $157.61 $153.51 $153.51 $153.51 7/1/2026 6/30/2027 $60.14 5.00%$55.44 $64.83 $141.54 $165.49 $161.19 $161.19 $161.19 7/1/2027 6/30/2028 $63.14 5.00%$58.22 $68.07 $148.62 $173.77 $227.33 $277.20 $327.07 7/1/2023 6/30/2024 $89.05 0.00% $84.11 $94.00 $214.70 $239.96 $238.70 $291.06 $343.43 7/1/2024 6/30/2025 $93.51 5.00% $88.31 $98.70 $225.44 $251.96 $250.64 $305.62 $360.60 7/1/2025 6/30/2026 $98.18 5.00% $92.73 $103.64 $236.71 $264.56 $263.17 $320.90 $378.63 7/1/2026 6/30/2027 $103.09 5.00% $97.36 $108.82 $248.55 $277.79 $276.33 $336.94 $397.56 7/1/2027 6/30/2028 $108.24 5.00% $102.23 $114.26 $260.97 $291.68 $198.92 $242.55 $286.19 7/1/2023 6/30/2024 $77.92 0.00% $70.84 $85.00 $180.85 $216.99 $208.86 $254.68 $300.50 7/1/2024 6/30/2025 $81.82 5.00% $74.38 $89.25 $189.89 $227.84 $219.31 $267.42 $315.52 7/1/2025 6/30/2026 $85.91 5.00% $78.10 $93.71 $199.38 $239.23 $230.27 $280.79 $331.30 7/1/2026 6/30/2027 $90.20 5.00% $82.01 $98.40 $209.35 $251.19 $241.79 $294.83 $347.86 7/1/2027 6/30/2028 $94.71 5.00% $86.11 $103.32 $219.82 $263.75 $170.50 $207.90 $245.31 7/1/2023 6/30/2024 $66.79 0.00% $62.58 $71.00 $159.75 $181.25 $179.03 $218.30 $257.57 7/1/2024 6/30/2025 $70.13 5.00% $65.71 $74.55 $167.74 $190.31 $187.98 $229.21 $270.45 7/1/2025 6/30/2026 $73.64 5.00% $68.99 $78.28 $176.13 $199.83 $197.38 $240.67 $283.97 7/1/2026 6/30/2027 $77.32 5.00% $72.44 $82.19 $184.93 $209.82 $207.25 $252.71 $298.17 7/1/2027 6/30/2028 $81.18 5.00% $76.06 $86.30 $194.18 $220.31 To Be DeterminedCONSTRUCTION PROFESSIONAL IV(Field Rate)Exempt/HourlyTo Be DeterminedCONSTRUCTION PROFESSIONAL III(Field Rate)Exempt/HourlyTo Be DeterminedCONSTRUCTION PROFESSIONAL II(Field Rate)Exempt/HourlyTo Be DeterminedCONSTRUCTION PROFESSIONAL I(Field Rate)Exempt/HourlyTo Be DeterminedINSPECTOR VII **(Field Rate)*** Rates to be charged in accordance withPrevailing Wage Rates at the time of work ***To Be DeterminedINSPECTOR VI **(Field Rate)*** Rates to be charged in accordance withPrevailing Wage Rates at the time of work ***To Be DeterminedINSPECTOR V **(Field Rate)*** Rates to be charged in accordance withPrevailing Wage Rates at the time of work ***January 2020Page 8 of 13Packet Page 103 of 202Attachment 4 Page 27 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$156.29 $190.58 $224.86 7/1/2023 6/30/2024 $61.22 0.00% $57.45 $65.00 $146.65 $165.93 $164.11 $200.11 $236.11 7/1/2024 6/30/2025 $64.28 5.00% $60.32 $68.25 $153.98 $174.23 $172.31 $210.11 $247.91 7/1/2025 6/30/2026 $67.50 5.00% $63.34 $71.66 $161.68 $182.94 $180.93 $220.62 $260.31 7/1/2026 6/30/2027 $70.87 5.00% $66.50 $75.25 $169.77 $192.09 $189.97 $231.65 $273.32 7/1/2027 6/30/2028 $74.42 5.00% $69.83 $79.01 $178.26 $201.69 $137.35 $167.48 $197.61 7/1/2023 6/30/2024 $53.80 0.00% $49.61 $58.00 $126.63 $148.06 $144.22 $175.85 $207.49 7/1/2024 6/30/2025 $56.49 5.00% $52.09 $60.90 $132.96 $155.47 $151.43 $184.64 $217.86 7/1/2025 6/30/2026 $59.32 5.00% $54.69 $63.95 $139.61 $163.24 $159.00 $193.88 $228.75 7/1/2026 6/30/2027 $62.28 5.00% $57.42 $67.14 $146.59 $171.40 $166.95 $203.57 $240.19 7/1/2027 6/30/2028 $65.40 5.00% $60.30 $70.50 $153.92 $179.97 $113.67 $138.60 $163.54 7/1/2023 6/30/2024 $44.53 0.00% $39.05 $50.00 $99.69 $127.64 $119.35 $145.53 $171.71 7/1/2024 6/30/2025 $46.75 5.00% $41.01 $52.50 $104.68 $134.02 $125.32 $152.81 $180.30 7/1/2025 6/30/2026 $49.09 5.00% $43.06 $55.13 $109.91 $140.72 $131.58 $160.45 $189.31 7/1/2026 6/30/2027 $51.54 5.00% $45.21 $57.88 $115.41 $147.76 $138.16 $168.47 $198.78 7/1/2027 6/30/2028 $54.12 5.00% $47.47 $60.78 $121.18 $155.15 $89.99 $109.73 $129.47 7/1/2023 6/30/2024 $35.25 0.00% $30.50 $40.00 $77.86 $102.11 $94.49 $115.21 $135.94 7/1/2024 6/30/2025 $37.01 5.00%$32.02 $42.00 $81.75 $107.22 $99.21 $120.97 $142.74 7/1/2025 6/30/2026 $38.86 5.00%$33.63 $44.10 $85.84 $112.58 $104.17 $127.02 $149.87 7/1/2026 6/30/2027 $40.81 5.00%$35.31 $46.31 $90.13 $118.21 $109.38 $133.37 $157.37 7/1/2027 6/30/2028 $42.85 5.00%$37.07 $48.62 $94.64 $124.12 $166.85 $166.85 $166.85 7/1/2023 6/30/2024 $58.99 0.00% $54.99 $63.00 $155.51 $178.18 $175.19 $175.19 $175.19 7/1/2024 6/30/2025 $61.94 5.00% $57.74 $66.15 $163.29 $187.09 $183.95 $183.95 $183.95 7/1/2025 6/30/2026 $65.04 5.00% $60.62 $69.46 $171.45 $196.44 $193.14 $193.14 $193.14 7/1/2026 6/30/2027 $68.29 5.00% $63.65 $72.93 $180.02 $206.26 $202.80 $202.80 $202.80 7/1/2027 6/30/2028 $71.71 5.00% $66.84 $76.58 $189.03 $216.58 $152.54 $152.54 $152.54 7/1/2023 6/30/2024 $53.94 0.00% $49.87 $58.00 $141.05 $164.04 $160.17 $160.17 $160.17 7/1/2024 6/30/2025 $56.63 5.00% $52.37 $60.90 $148.10 $172.24 $168.18 $168.18 $168.18 7/1/2025 6/30/2026 $59.46 5.00% $54.98 $63.95 $155.51 $180.85 $176.59 $176.59 $176.59 7/1/2026 6/30/2027 $62.44 5.00% $57.73 $67.14 $163.28 $189.89 $185.42 $185.42 $185.42 7/1/2027 6/30/2028 $65.56 5.00% $60.62 $70.50 $171.45 $199.39 $119.18 $119.18 $119.18 7/1/2023 6/30/2024 $42.14 0.00% $36.28 $48.00 $102.60 $135.75 $125.13 $125.13 $125.13 7/1/2024 6/30/2025 $44.24 5.00% $38.09 $50.40 $107.73 $142.54 $131.39 $131.39 $131.39 7/1/2025 6/30/2026 $46.46 5.00% $39.99 $52.92 $113.11 $149.67 $137.96 $137.96 $137.96 7/1/2026 6/30/2027 $48.78 5.00% $41.99 $55.57 $118.77 $157.15 $144.86 $144.86 $144.86 7/1/2027 6/30/2028 $51.22 5.00% $44.09 $58.34 $124.71 $165.01 Non-Exempt/HourlyADMIN PROFESSIONAL IVExempt/HourlyTo Be DeterminedADMIN PROFESSIONAL IIITo Be DeterminedADMIN PROFESSIONAL VExempt/HourlyTo Be DeterminedPrevailing Wage Rates at the time of work ***To Be DeterminedINSPECTOR I **(Field Rate)*** Rates to be charged in accordance withPrevailing Wage Rates at the time of work ****** Rates to be charged in accordance withPrevailing Wage Rates at the time of work ***To Be DeterminedINSPECTOR II **(Field Rate)*** Rates to be charged in accordance withTo Be DeterminedINSPECTOR III **(Field Rate)Prevailing Wage Rates at the time of work ***To Be DeterminedINSPECTOR IV **(Field Rate)*** Rates to be charged in accordance withJanuary 2020Page 9 of 13Packet Page 104 of 202Attachment 4 Page 28 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$95.34 $95.34 $95.34 7/1/2023 6/30/2024 $33.71 0.00% $29.42 $38.00 $83.21 $107.47 $100.11 $100.11 $100.11 7/1/2024 6/30/2025 $35.40 5.00% $30.89 $39.90 $87.37 $112.85 $105.11 $105.11 $105.11 7/1/2025 6/30/2026 $37.17 5.00% $32.44 $41.90 $91.74 $118.49 $110.37 $110.37 $110.37 7/1/2026 6/30/2027 $39.02 5.00% $34.06 $43.99 $96.32 $124.41 $115.89 $115.89 $115.89 7/1/2027 6/30/2028 $40.97 5.00% $35.76 $46.19 $101.14 $130.63 $81.04 $81.04 $81.04 7/1/2023 6/30/2024 $28.65 0.00% $25.31 $32.00 $71.57 $90.50 $85.09 $85.09 $85.09 7/1/2024 6/30/2025 $30.09 5.00% $26.57 $33.60 $75.15 $95.03 $89.35 $89.35 $89.35 7/1/2025 6/30/2026 $31.59 5.00% $27.90 $35.28 $78.91 $99.78 $93.81 $93.81 $93.81 7/1/2026 6/30/2027 $33.17 5.00% $29.30 $37.04 $82.86 $104.77 $98.50 $98.50 $98.50 7/1/2027 6/30/2028 $34.83 5.00% $30.76 $38.90 $87.00 $110.01 $281.25 $281.25 $281.25 7/1/2023 6/30/2024 $99.45 0.00% $94.89 $104.00 $268.37 $294.14 $295.32 $295.32 $295.32 7/1/2024 6/30/2025 $104.42 5.00% $99.63 $109.20 $281.79 $308.84 $310.08 $310.08 $310.08 7/1/2025 6/30/2026 $109.64 5.00% $104.62 $114.66 $295.88 $324.28 $325.59 $325.59 $325.59 7/1/2026 6/30/2027 $115.12 5.00% $109.85 $120.39 $310.67 $340.50 $341.86 $341.86 $341.86 7/1/2027 6/30/2028 $120.88 5.00% $115.34 $126.41 $326.21 $357.52 $243.12 $243.12 $243.12 7/1/2023 6/30/2024 $85.96 0.00% $76.92 $95.00 $217.55 $268.68 $255.27 $255.27 $255.27 7/1/2024 6/30/2025 $90.26 5.00% $80.77 $99.75 $228.43 $282.12 $268.04 $268.04 $268.04 7/1/2025 6/30/2026 $94.77 5.00% $84.81 $104.74 $239.85 $296.22 $281.44 $281.44 $281.44 7/1/2026 6/30/2027 $99.51 5.00% $89.05 $109.97 $251.84 $311.03 $295.51 $295.51 $295.51 7/1/2027 6/30/2028 $104.49 5.00% $93.50 $115.47 $264.44 $326.58 $209.75 $209.75 $209.75 7/1/2023 6/30/2024 $74.16 0.00% $70.32 $78.00 $198.89 $220.60 $220.24 $220.24 $220.24 7/1/2024 6/30/2025 $77.87 5.00% $73.84 $81.90 $208.84 $231.63 $231.25 $231.25 $231.25 7/1/2025 6/30/2026 $81.76 5.00% $77.53 $86.00 $219.28 $243.21 $242.81 $242.81 $242.81 7/1/2026 6/30/2027 $85.85 5.00% $81.41 $90.29 $230.25 $255.37 $254.95 $254.95 $254.95 7/1/2027 6/30/2028 $90.14 5.00% $85.48 $94.81 $241.76 $268.14 $185.91 $185.91 $185.91 7/1/2023 6/30/2024 $65.73 0.00% $60.47 $71.00 $171.02 $200.80 $195.21 $195.21 $195.21 7/1/2024 6/30/2025 $69.02 5.00% $63.49 $74.55 $179.57 $210.84 $204.97 $204.97 $204.97 7/1/2025 6/30/2026 $72.47 5.00% $66.67 $78.28 $188.55 $221.39 $215.22 $215.22 $215.22 7/1/2026 6/30/2027 $76.10 5.00% $70.00 $82.19 $197.98 $232.46 $225.98 $225.98 $225.98 7/1/2027 6/30/2028 $79.90 5.00% $73.50 $86.30 $207.88 $244.08 $166.85 $166.85 $166.85 7/1/2023 6/30/2024 $58.99 0.00% $55.99 $62.00 $158.34 $175.35 $175.19 $175.19 $175.19 7/1/2024 6/30/2025 $61.94 5.00% $58.79 $65.10 $166.26 $184.12 $183.95 $183.95 $183.95 7/1/2025 6/30/2026 $65.04 5.00% $61.72 $68.36 $174.57 $193.32 $193.14 $193.14 $193.14 7/1/2026 6/30/2027 $68.29 5.00% $64.81 $71.77 $183.30 $202.99 $202.80 $202.80 $202.80 7/1/2027 6/30/2028 $71.71 5.00% $68.05 $75.36 $192.46 $213.14 To Be DeterminedGEOGRAPHER/GIS VIIExempt/HourlyTo Be DeterminedGEOGRAPHER/GIS VIExempt/HourlyTo Be DeterminedGEOGRAPHER/GIS VExempt/HourlyExempt/HourlyExempt/HourlyTo Be DeterminedADMIN ASSISTANT ITo Be DeterminedADMIN ASSISTANT IITo Be DeterminedGEOGRAPHER/GIS IXExempt/HourlyTo Be DeterminedGEOGRAPHER/GIS VIIIExempt/HourlyJanuary 2020Page 10 of 13Packet Page 105 of 202Attachment 4 Page 29 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$147.78 $147.78 $147.78 7/1/2023 6/30/2024 $52.25 0.00% $48.50 $56.00 $137.17 $158.38 $155.17 $155.17 $155.17 7/1/2024 6/30/2025 $54.86 5.00% $50.93 $58.80 $144.03 $166.30 $162.92 $162.92 $162.92 7/1/2025 6/30/2026 $57.61 5.00% $53.47 $61.74 $151.23 $174.61 $171.07 $171.07 $171.07 7/1/2026 6/30/2027 $60.49 5.00% $56.15 $64.83 $158.80 $183.35 $179.62 $179.62 $179.62 7/1/2027 6/30/2028 $63.51 5.00% $58.95 $68.07 $166.74 $192.51 $123.94 $123.94 $123.94 7/1/2023 6/30/2024 $43.82 0.00% $38.65 $49.00 $109.30 $138.58 $130.14 $130.14 $130.14 7/1/2024 6/30/2025 $46.01 5.00% $40.58 $51.45 $114.77 $145.51 $136.65 $136.65 $136.65 7/1/2025 6/30/2026 $48.32 5.00% $42.61 $54.02 $120.50 $152.79 $143.48 $143.48 $143.48 7/1/2026 6/30/2027 $50.73 5.00% $44.74 $56.72 $126.53 $160.43 $150.65 $150.65 $150.65 7/1/2027 6/30/2028 $53.27 5.00% $46.98 $59.56 $132.86 $168.45 $109.64 $109.64 $109.64 7/1/2023 6/30/2024 $38.77 0.00% $35.53 $42.00 $100.50 $118.79 $115.12 $115.12 $115.12 7/1/2024 6/30/2025 $40.71 5.00% $37.31 $44.10 $105.52 $124.72 $120.88 $120.88 $120.88 7/1/2025 6/30/2026 $42.74 5.00% $39.18 $46.31 $110.80 $130.96 $126.92 $126.92 $126.92 7/1/2026 6/30/2027 $44.88 5.00% $41.13 $48.62 $116.34 $137.51 $133.27 $133.27 $133.27 7/1/2027 6/30/2028 $47.12 5.00% $43.19 $51.05 $122.15 $144.38 $95.34 $95.34 $95.34 7/1/2023 6/30/2024 $33.71 0.00% $31.42 $36.00 $88.86 $101.82 $100.11 $100.11 $100.11 7/1/2024 6/30/2025 $35.40 5.00% $32.99 $37.80 $93.31 $106.91 $105.11 $105.11 $105.11 7/1/2025 6/30/2026 $37.17 5.00% $34.64 $39.69 $97.97 $112.25 $110.37 $110.37 $110.37 7/1/2026 6/30/2027 $39.02 5.00% $36.37 $41.67 $102.87 $117.86 $115.89 $115.89 $115.89 7/1/2027 6/30/2028 $40.97 5.00% $38.19 $43.76 $108.01 $123.76 $243.12 $243.12 $243.12 7/1/2023 6/30/2024 $85.96 0.00% $81.92 $90.00 $231.69 $254.54 $255.27 $255.27 $255.27 7/1/2024 6/30/2025 $90.26 5.00% $86.02 $94.50 $243.28 $267.27 $268.04 $268.04 $268.04 7/1/2025 6/30/2026 $94.77 5.00% $90.32 $99.23 $255.44 $280.63 $281.44 $281.44 $281.44 7/1/2026 6/30/2027 $99.51 5.00% $94.84 $104.19 $268.21 $294.66 $295.51 $295.51 $295.51 7/1/2027 6/30/2028 $104.49 5.00% $99.58 $109.40 $281.63 $309.40 $219.28 $219.28 $219.28 7/1/2023 6/30/2024 $77.53 0.00% $73.07 $82.00 $206.65 $231.91 $230.25 $230.25 $230.25 7/1/2024 6/30/2025 $81.41 5.00% $76.72 $86.10 $216.98 $243.51 $241.76 $241.76 $241.76 7/1/2025 6/30/2026 $85.48 5.00% $80.56 $90.41 $227.83 $255.69 $253.85 $253.85 $253.85 7/1/2026 6/30/2027 $89.75 5.00% $84.58 $94.93 $239.22 $268.47 $266.54 $266.54 $266.54 7/1/2027 6/30/2028 $94.24 5.00% $88.81 $99.67 $251.18 $281.89 $200.21 $200.21 $200.21 7/1/2023 6/30/2024 $70.79 0.00% $67.58 $74.00 $191.14 $209.29 $210.22 $210.22 $210.22 7/1/2024 6/30/2025 $74.33 5.00% $70.96 $77.70 $200.70 $219.75 $220.74 $220.74 $220.74 7/1/2025 6/30/2026 $78.05 5.00% $74.51 $81.59 $210.73 $230.74 $231.77 $231.77 $231.77 7/1/2026 6/30/2027 $81.95 5.00% $78.24 $85.66 $221.27 $242.28 $243.36 $243.36 $243.36 7/1/2027 6/30/2028 $86.05 5.00% $82.15 $89.95 $232.33 $254.39 To Be DeterminedARCHITECT VIIITo Be DeterminedGEOGRAPHER/GIS IVExempt/HourlyTo Be DeterminedGEOGRAPHER/GIS IIIExempt/HourlyTo Be DeterminedGEOGRAPHER/GIS IIExempt/HourlyTo Be DeterminedGEOGRAPHER/GIS IExempt/HourlyTo Be DeterminedARCHITECT IXExempt/HourlyTo Be DeterminedExempt/HourlyARCHITECT VIIExempt/HourlyJanuary 2020Page 11 of 13Packet Page 106 of 202Attachment 4 Page 30 of 76

Local Assistance Procedures ManualNote: Mark-ups are Not AllowedConsultantPrime Consultant Subconsultant 2nd Tier SubconsultantProject No.Reference No.Participation Amount $Date 9/1/2023ENGINEERING AND ENVIRONMENTAL SERVICESDewberry EngineersFEMA DR-4699-CATBD$0.00Exhibit 10-H2Cost ProposalEXHIBIT 10-H2 COST PROPOSALSPECIFIED RATES OF COMPENSATIONXx$181.15 $181.15 $181.15 7/1/2023 6/30/2024 $64.05 0.00% $61.10 $67.00 $172.80 $189.49 $190.20 $190.20 $190.20 7/1/2024 6/30/2025 $67.25 5.00% $64.15 $70.35 $181.44 $198.97 $199.71 $199.71 $199.71 7/1/2025 6/30/2026 $70.61 5.00% $67.36 $73.87 $190.51 $208.91 $209.70 $209.70 $209.70 7/1/2026 6/30/2027 $74.15 5.00% $70.73 $77.56 $200.04 $219.36 $220.18 $220.18 $220.18 7/1/2027 6/30/2028 $77.85 5.00% $74.27 $81.44 $210.04 $230.33 $162.08 $162.08 $162.08 7/1/2023 6/30/2024 $57.31 0.00% $52.61 $62.00 $148.81 $175.35 $170.18 $170.18 $170.18 7/1/2024 6/30/2025 $60.17 5.00% $55.25 $65.10 $156.25 $184.12 $178.69 $178.69 $178.69 7/1/2025 6/30/2026 $63.18 5.00% $58.01 $68.36 $164.06 $193.32 $187.63 $187.63 $187.63 7/1/2026 6/30/2027 $66.34 5.00% $60.91 $71.77 $172.26 $202.99 $197.01 $197.01 $197.01 7/1/2027 6/30/2028 $69.66 5.00% $63.95 $75.36 $180.87 $213.14 $143.01 $143.01 $143.01 7/1/2023 6/30/2024 $50.57 0.00% $48.13 $53.00 $136.12 $149.90 $150.16 $150.16 $150.16 7/1/2024 6/30/2025 $53.09 5.00% $50.54 $55.65 $142.93 $157.39 $157.67 $157.67 $157.67 7/1/2025 6/30/2026 $55.75 5.00% $53.06 $58.43 $150.08 $165.26 $165.55 $165.55 $165.55 7/1/2026 6/30/2027 $58.54 5.00% $55.72 $61.35 $157.58 $173.52 $173.83 $173.83 $173.83 7/1/2027 6/30/2028 $61.46 5.00% $58.50 $64.42 $165.46 $182.20 $128.71 $128.71 $128.71 7/1/2023 6/30/2024 $45.51 0.00% $42.02 $49.00 $118.84 $138.58 $135.14 $135.14 $135.14 7/1/2024 6/30/2025 $47.78 5.00% $44.12 $51.45 $124.78 $145.51 $141.90 $141.90 $141.90 7/1/2025 6/30/2026 $50.17 5.00% $46.32 $54.02 $131.02 $152.79 $149.00 $149.00 $149.00 7/1/2026 6/30/2027 $52.68 5.00% $48.64 $56.72 $137.57 $160.43 $156.45 $156.45 $156.45 7/1/2027 6/30/2028 $55.32 5.00% $51.07 $59.56 $144.44 $168.45 $114.41 $114.41 $114.41 7/1/2023 6/30/2024 $40.45 0.00% $37.90 $43.00 $107.20 $121.61 $120.13 $120.13 $120.13 7/1/2024 6/30/2025 $42.47 5.00% $39.80 $45.15 $112.56 $127.69 $126.13 $126.13 $126.13 7/1/2025 6/30/2026 $44.60 5.00% $41.79 $47.41 $118.19 $134.08 $132.44 $132.44 $132.44 7/1/2026 6/30/2027 $46.83 5.00% $43.88 $49.78 $124.10 $140.78 $139.06 $139.06 $139.06 7/1/2027 6/30/2028 $49.17 5.00% $46.07 $52.27 $130.31 $147.82 $99.34 $99.34 $99.34 7/1/2023 6/30/2024 $35.13 0.00% $32.25 $38.00 $91.22 $107.47 $104.31 $104.31 $104.31 7/1/2024 6/30/2025 $36.88 5.00% $33.86 $39.90 $95.78 $112.85 $109.53 $109.53 $109.53 7/1/2025 6/30/2026 $38.73 5.00% $35.56 $41.90 $100.57 $118.49 $115.00 $115.00 $115.00 7/1/2026 6/30/2027 $40.66 5.00% $37.34 $43.99 $105.59 $124.41 $120.75 $120.75 $120.75 7/1/2027 6/30/2028 $42.70 5.00% $39.20 $46.19 $110.87 $130.63 (add pages as necessary)NOTES: 1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended. 3. Billing rate = (actual hourly rate * (1+ ICR) * (1+ Fee))+(actual hourly rate * FCCM)). Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans. All costs must comply with the Federal cost principles for reimbursement. 4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification.To Be DeterminedARCHITECT VIExempt/HourlyTo Be DeterminedARCHITECT VExempt/HourlyTo Be DeterminedARCHITECT IVExempt/HourlyTo Be DeterminedARCHITECT IExempt/HourlyExempt/HourlyTo Be DeterminedARCHITECT IIIExempt/HourlyTo Be DeterminedARCHITECT IIJanuary 2020Page 12 of 13Packet Page 107 of 202Attachment 4 Page 31 of 76

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Inspector General
California Department of Transportation
Certification of Indirect Costs and Financial Management System (Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required) Consultant’s Full Legal Name:

Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.

Indirect Cost Rate (ICR):

Combined Rate: Or
+RPH2ႈFH5DWH
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LIDSSOLFDEOH

Facilities Capital Cost of Money (if applicable):

Fiscal Period:*
* Fiscal period is annual one year applicable accounting period that the ICR was developed (not the contract period). The ICR is based on the FRQVXOWDQW¶VRQH\HDUDSSOLFDEOHDFFRXQWLQJSHULRGIRUZKLFKILQDQFLDOVWDWHPHQWVDUHUHJXODUO\SUHSDUHGE\WKHFRQVXOWDQW ,KDYHUHYLHZHGWKHSURSRVDOWRHVWDEOLVKDQ,&5
V
IRUWKHILVFDOSHULRGDVVSHFLILHGDERYHDQGKDYHGHWHUPLQHG to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the ICR(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31)
• The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federally-funded A&E Consultant Contracts.
•$OONQRZQPDWHULDOWUDQVDFWLRQVRUHYHQWVWKDWKDYHRFFXUUHGVXEVHTXHQWWR\HDUHQGDIIHFWLQJWKHFRQVXOWDQW¶V RZQHUVKLSRUJDQL]DWLRQDQGLQGLUHFWFRVWUDWHVKDYHEHHQGLVFORVHGDVRIWKHGDWHRIWKLVFHUWLILFDWLRQ I am providing the required and applicable documents as instructed on the Financial Document Review Request form.

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2XUODERUFKDUJLQJMREFRVWLQJDQGDFFRXQWLQJV\VWHPVPHHWWKHVWDQGDUGVIRU¿QDQFLDOUHSRUWLQJDFFRXQWLQJ records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations. 2XU¿QDQFLDOPDQDJHPHQWV\VWHPKDVWKHIROORZLQJDWWULEXWHV
• Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost accounts;
1

Dewberry Engineers Inc.
152.52 127.93
01/01/2022 - 12/31/2022
Packet Page 110 of 202Attachment 4 Page 34 of 76

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I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties -23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally -Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount ___________________ on all State and FAHP contracts for Architectural & (QJLQHHULQJVHUYLFHVWKDWWKHFRQVXOWDQWUHFHLYHGLQWKHODVWWKUHHILVFDOSHULRGV • The number of states in which the consultant does business is • Years of consultant’s experience with 48 CFR Part 31 is •,GHQWLI\WKHW\SHRIDXGLWVOLVWHGEHORZWKDWWKHFRQVXOWDQWKDVKDGSHUIRUPHG LIDSSOLFDEOH

Cognizant ICR Audit Local Govt ICR Audit
Caltrans ICR Audit
CPA ICR Audit Federal Govt ICR Audit
I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the ICR Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name
** Title**:

Signature: Date:

Phone**: Email**:

$QLQGLYLGXDOH[HFXWLYHRU¿QDQFLDORႈFHURIWKHFRQVXOWDQW¶VRUVXEFRQVXOWDQW¶VRUJDQL]DWLRQDWDOHYHOQRORZHUWKDQD 9LFH3UHVLGHQWD&KLHI)LQDQFLDO2ႈFHURUHTXLYDOHQWZKRKDVDXWKRULW\WRUHSUHVHQWWKH¿QDQFLDOLQIRUPDWLRQXVHGWR establish the indirect cost rate.

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2
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45 42
✔✔
✔✔
Cynthia Chen Chief Financial Officer
(703) 849-0409 [email protected]
Cynthia Chen Digitally signed by Cynthia Chen
Date: 2023.07.12 08:38:36 -04'00'
Packet Page 111 of 202Attachment 4 Page 35 of 76

ARWS
Packet Page 112 of 202Attachment 4 Page 36 of 76

RightofWayProject
Manager RightofWayPrincipal RightofWayConsultant
RightofWay
Consultant
RightofWay
Consultant
RightofWay
Consultant RightofWayTechnician
RightofWay
Appraiser
RightofWay
Appraiser
RightofWay
Appraiser AdministrativeSupport 0
ManagingConsultant PrincipalConsultant ManagingConsultant ConsultantIII ConsultantII ConsultantIRightofWayTechnician AppraiserIII AppraiserII AppraiserI AdministrativeSupport 0 $176.27 $288.06 $248.78 $183.31 $144.03 $117.84 $104.75 $248.78 $183.31 $144.03 $96.89 $0.00

1.0 8 0 0 0 0 0 0 0 0 0 0 0 8 $1,410.16 $17.64 $1,427.80

1.1 0 $0.00 $0.00 $0.00

1.2 2 2 $352.54 $4.41 $356.95

1.3 6 6 $1,057.62 $13.23 $1,070.85

1.4 0 $0.00 $0.00 $0.00

1.5 0 $0.00 $0.00 $0.00

1.6 0 $0.00 $0.00 $0.00

1.7 0 $0.00 $0.00 $0.00

2.0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00

2.1 0 $0.00 $0.00 $0.00

2.2 0 $0.00 $0.00 $0.00

2.3 0 $0.00 $0.00 $0.00

3.0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00

3.1 0 $0.00 $0.00 $0.00

3.2 0 $0.00 $0.00 $0.00

3.3 0 $0.00 $0.00 $0.00

3.4 0 $0.00 $0.00 $0.00

4.0 28 0 0 0 0 0 0 0 0 0 0 0 28 $4,935.56 $61.76 $4,997.32

4.1 0 $0.00 $0.00 $0.00

4.2 0 $0.00 $0.00 $0.00

4.3 0 $0.00 $0.00 $0.00

4.4 0 $0.00 $0.00 $0.00

4.5 0 $0.00 $0.00 $0.00

4.6 28 28 $4,935.56 $61.76 $4,997.32

4.7 0 $0.00 $0.00 $0.00

4.8 0 $0.00 $0.00 $0.00

5.0 44 0 0 28 28 10 6 12 40 0 12 0 180 $30,208.74 $377.99 $30,586.73

5.1 0 $0.00 $0.00 $0.00

5.2 0 $0.00 $0.00 $0.00

5.3 0 $0.00 $0.00 $0.00

5.4 0 $0.00 $0.00 $0.00

5.5 0 $0.00 $0.00 $0.00

5.6 8 8 $1,410.16 $17.64 $1,427.80

5.7 36 28 28 10 6 12 40 12 172 $28,798.58 $360.34 $29,158.92

5.8 0 $0.00 $0.00 $0.00

5.9 0 $0.00 $0.00 $0.00

6.0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00

6.1 0 $0.00 $0.00 $0.00

6.2 0 $0.00 $0.00 $0.00

6.3 0 $0.00 $0.00 $0.00

6.4 0 $0.00 $0.00 $0.00

6.5 0 $0.00 $0.00 $0.00

6.6 0 $0.00 $0.00 $0.00

6.7 0 $0.00 $0.00 $0.00

6.10 0 $0.00 $0.00 $0.00

7.0 16 0 0 0 0 0 0 0 0 0 0 0 16 $2,820.32 $35.29 $2,855.61

7.1 0 $0.00 $0.00 $0.00

7.2 0 $0.00 $0.00 $0.00

7.3 0 $0.00 $0.00 $0.00

7.4 0 $0.00 $0.00 $0.00

7.5 0 $0.00 $0.00 $0.00

7.6 16 16 $2,820.32 $35.29 $2,855.61

7.7 0 $0.00 $0.00 $0.00

8.0 0 $0.00 $0.00 $0.00

8.1 0 $0.00 $0.00 $0.00

8.2 0 $0.00 $0.00 $0.00

8.3 0 $0.00 $0.00 $0.00

8.4 0 $0.00 $0.00 $0.00

8.5 0 $0.00 $0.00 $0.00

8.6 0 $0.00 $0.00 $0.00

8.7 0 $0.00 $0.00 $0.00

8.8 0 $0.00 $0.00 $0.00

8.9 0 $0.00 $0.00 $0.00

9.0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00

9.1 0 $0.00 $0.00 $0.00

9.2 0 $0.00 $0.00 $0.00

9.3 0 $0.00 $0.00 $0.00

9.4 0 $0.00 $0.00 $0.00

10.0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00

10.1 0 $0.00 $0.00 $0.00

10.2 0 $0.00 $0.00 $0.00

10.3 0 $0.00 $0.00 $0.00

10.4 0 $0.00 $0.00 $0.00

10.5 0 $0.00 $0.00 $0.00

10.6 0 $0.00 $0.00 $0.00

10.7 0 $0.00 $0.00 $0.00
96 0 0 28 28 10 6 12 40 0 12 0 232 $39,374.78 $492.68 $39,867.46 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00
96 0 0 28 28 10 6 12 40 0 12 0 232 $39,374.78 $492.68 $39,867.46 TotalNonͲOptional:

TotalOptional:

FinalWalkThrough
ISA
HazMaterialsScreening
BiologicalResourcesReport
CulturalResourcesReport
BidAnalysis
ENVIROCOMPLIANCE&PERMITTING
ProjectDescription
PaleontogicalResourcesMemo
CEQADocumentation
NEPAAssistance
EnvironmentalPermitting
ReviewSubmittals&ShopDrawings
ChangeOrderAssistance
RespondtoInquiriies
PrepareAddenda
CONMeetings
RespondtoRFIs
PreͲCONMeeting
95%WaterDesign
FINALPS&E
UtilityCoordination
95%Estimate
FinalWaterDesign
ROWNeedsAssessment
PreliminaryUtilityCoordination
95%DESIGN
StakeholderandPublicOutreachExhibits
PreliminaryROWNeedsAssessment
65%WaterDesign
65%Estimate
UtilityCoordination
DraftDrainageMemo
AlternativesAnalysis/TypeSelectionMemo
ROWAcquisitionAssistance
StructuresIndependentCheck
FinalStructuresDesign
95%StructuresDesign
ProgressMeetings
ProjectSchedule TBDTBDTBDTBDProjectManagement
QA/QCReviews
ProjectInitiation LoadedEscalationLoadedLaborTotal(WithEscalation)TBDTBDTBDTBD0LOPESROAD&WATERPIPELINERECONSTRUCTION Staff
LoadedLaborTotal(NoEscalation)SteveCastellanoTBDTBDLoadedRates ScopeofWorkTask
PROJECTMANAGEMENT
Budgets
HOURSBREAKDOWN
DesignandEnvironmentalPhase35%Estimate
35%DESIGN
Utility&ROWCertAssistance

GEOTECHNICAL
ReviewDocumentationandFieldExploration
SURVEYS&MAPPING
TitleReports
Plats&Legals
FinalEstimate
CONRFAAssistance
FinalSpecs
PreliminaryFoundationReport
CONPHASETotalHours95%Specs
35%StructuresConceptDesign
35%WaterConceptDesign
FEMAAssistance
StakeholderandPublicOutreachMeetings
Totals:
65%DESIGN
95%RoadwayDesign
FinalRoadwayDesign
GeotechnicalDesign
FinalDrainageMemo
AsͲBuilts
CONSTRUCTIONSUPPORT
65%RoadwayDesign
StakeholderandPublicOutreachExhibits
BIDSUPPORT
PreͲBidMeeting
35%RoadwayConceptDesign
65%StructuresDesign
FinalFoundationReport
Surveys&Mapping
1 Packet Page 113 of 202Attachment 4 Page 37 of 76

LOPES ROAD & WATER PIPELINE RECONSTRUCTION COST PROPOSAL CONSULTANT:CONTRACT #:TBD DATE:10/30/2023

LOADED DIRECT LABOR
Hours Loaded Rate Total
Managing Consultant Right of Way Project Manager 96 $176.27 $16,921.92 Principal Consultant Right of Way Principal 0 $288.06 $0.00 Managing Consultant Right of Way Consultant 0 $248.78 $0.00 Consultant III Right of Way Consultant 28 $183.31 $5,132.68 Consultant II Right of Way Consultant 28 $144.03 $4,032.84 Consultant I Right of Way Consultant 10 $117.84 $1,178.40 Right of Way Technician Right of Way Technician 6 $104.75 $628.50 Appraiser III Right of Way Appraiser 12 $248.78 $2,985.36 Appraiser II Right of Way Appraiser 40 $183.31 $7,332.40 Appraiser I Right of Way Appraiser 0 $144.03 $0.00
Administrative Support Administrative Support 12 $96.89 $1,162.68 00 0 $0.00 $0.00
00 0 $0.00 $0.00
00 0 $0.00 $0.00
00 0 $0.00 $0.00
00 0 $0.00 $0.00
00 0 $0.00 $0.00
00 0 $0.00 $0.00
00 0 $0.00 $0.00
00 0 $0.00 $0.00
Totals: 232 $39,374.78

LOADED LABOR COSTS
Subtotal Loaded Labor Costs
Anticipated Salary Increases
TOTAL DIRECT LABOR COSTS $39,867.46

OTHER DIRECT COSTS (ODC)
Description Units Rate Total
Mileage (12 Roundtrips)$0.00
Hotels (Per Night)$0.00
Per Diem (1/2 Day)$0.00
Per Diem (Full Day)$0.00
Prints (8.5 x 11) $0.00
Prints (11 x 17) $0.00
Prints (22 x 34) $0.00
Renderings $0.00
Others 1 $0.00
Others 2 $0.00
TOTAL ODCs $0.00

SUBCONSULTANTS
Krauss Appraisal - Appraisal Review Reports
TOTAL SUBCONSULTANTS $4,400.00
TOTAL NON-OPTIONAL $44,267.46
TOTAL OPTIONAL $0.00
TOTAL COST $44,267.46
0 Steve Castellano
TBD
TBD
EXHIBIT 10-H COST PROPOSAL

SPECIFIED RATES OF COMPENSATION

RIGHT OF WAY SERVICES
ASSOCIATED RIGHT OF WAY SERVICES, INC.

Classification/Title Name
TBD
TBD
TBD
TBD
TBD
$4,400.00
TBD
0 0
TBD
TBD
0 0
0 0
0 0
$39,374.78
$492.68
2 Packet Page 114 of 202Attachment 4 Page 38 of 76

LOPES ROAD & WATER PIPELINE RECONSTRUCTION SALARY ESCALATION CONSULTANT:CONTRACT #:TBD DATE:10/30/2023

1. Calculate Average Hourly Rate for 1st year of the Contract Avg Hourly Rate
=$169.72 Year 1 Avg Hourly Rate
Year Avg Hourly Rate
Year 2 $169.72 + = $178.21 Year 2 Avg Hourly Rate
Year 3 $178.21 + = $187.13 Year 3 Avg Hourly Rate
Year 4 $187.13 + = $196.49 Year 4 Avg Hourly Rate
Year 5 $196.49 + = $206.32 Year 5Avg Hourly Rate
Total Hours per Year
Year 1 75.00% * = 174 Estimated Hours Year 1
Year 2 25.00% * = 58 Estimated Hours Year 2
Year 3 0.00% * = 0 Estimated Hours Year 3
Year 4 0.00% * = 0 Estimated Hours Year 4
Year 5 0.00% * = 0 Estimated Hours Year 5
Total: 100% = 232
Cost per Year
Year 1 $169.72 *=$29,531.28 Estimated Cost Year 1
Year 2 $178.21 *=$10,336.18 Estimated Cost Year 2
Year 3 $187.13 *=$0.00 Estimated Cost Year 3
Year 4 $196.49 *=$0.00 Estimated Cost Year 4
Year 5 $206.32 *=$0.00 Estimated Cost Year 5
=$39,867.46
=$39,374.78
= $492.68
EXHIBIT 10-H COST PROPOSAL

SPECIFIED RATES OF COMPENSATION

CALCULATIONS FOR ANTICIPATED SALARY ESCALATIONS
ASSOCIATED RIGHT OF WAY SERVICES, INC.

Direct Labor Subtotal per Cost Proposal Total Hours per Cost Proposal 5%
5%

3. Calculate Estimated Hours per Year for All Years
5%
232

2. Calculate Hourly Rate for Future Years
Proposed Escalation
5%
$39,374.78

4. Calculate Total Costs Including Escalation
Estimated % Completed Each Year Total Hours per Cost Proposal 232
232
232
232
Total:
232
Estimated Total of Direct Labor Salary Increase:

Direct Labor Subtotal before Escalation:

Total Direct Labor Cost with Escalation:

Avg Hourly Rate from Above Estimated Hours from Above
174
58 0
0 0
3 Packet Page 115 of 202Attachment 4 Page 39 of 76

Local Assistance Procedures Manual EXHIBIT 10-H2
Cost Proposal

Page 1 of 4 ends

Fairfield City CouncilFebruary 6, 2024

Fairfield City Council
February 6, 2024