Agenda, first session — Fairfield City Council, March 19, 2024 (part 2 of 3)

4.In Progress - All policy documentation will be handled as one project and target completion date is Jun 2024.

5.Completed - As part of the cyber resilience plan (CRP) recommendation, the City has implemented a data classification system. The Finance data spreadsheets are controlled through limited access using SharePoint permissions and limited employees have access to these files based on the business need.

TIMELY INVOICING OF GRANT EXPENDITURES
Observation:

During our audit, we noted that there are no set procedures or expectation for the invoicing of grant expenditures and that the current invoicing practice has contributed a delay in recording revenue and obtaining reimbursement in a timely manner.

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5 Recommendation:

We suggest that invoices be sent to grantors at least on a quarterly basis, where permitted by grant agreements, which should increase cash collections and better maintain the accuracy of the grants receivable balance. We strongly suggest that a formal policy and procedure be adopted so that City personnel have a clear responsibility and involvement in the timely submission of reimbursement invoices to the City's grantors.

Management’s Response:

The City follows a decentralized system for grant applications that is managed by the individual departments and aware of some grants not being invoiced in a timely manner. We have reminded and encouraged the departments to submit the grant invoices in a timely fashion as we have explained that delays cause cash issues for the City grant funds. We will work on updating the grant policy to reflect the need for timely submissions of grant reimbursements.

CHANGES TO EMPLOYEE PAY STEPS
Observation:

We identified that individuals in the payroll department have the ability to modify the pay step assigned to employees. There was no subsequent review of the changes made by these employees to ensure that no unauthorized changes were made.

Recommendation:

We recommend that the ability to modify the assigned pay steps assigned to employees be limited to the human resources department to ensure proper segregation of duties.

Management’s Response:

The City went live with the Payroll module in January of 2023, there were multiple challenges that needed to be addressed, including division of responsibilities and training of the HR staff, while at the same time employees needed to be paid. There were instances where changes to employees pays needed to be done at the payroll end due to time constraints. These challenges continue to prevail. The City is exploring with Tyler Munis other options for routing changes that are required at the 11th hour.

In the interim, the Financial services supervisor has been reviewing the payroll before submission for abnormalities and the Finance director has been reviewing logs for changes made by payroll as well as any changes made to pay and steps during every pay period. These files are available for review.

Our audit procedures are designed primarily to enable us to form an opinion on the financial statements, and therefore, may not bring to light all weaknesses in policies or procedures that may exist. We aim, however, to use our knowledge of the City gained during our work to make comments and suggestions that we hope will be useful to you.

We would be pleased to discuss these comments and recommendations with you at any time.

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6 This report is intended solely for the information and use of the City Council, management, and others within the City and is not intended to be and should not be used by anyone other than these specified parties.

Sacramento, California
January 30, 2024
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1 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards
To the Honorable Mayor and Members of the City Council
City of Fairfield, California
We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Fairfield, California (City), as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements and have issued our report thereon dated January 30, 2024. Our report included an emphasis of matter paragraph regarding the City's adoption of Governmental Accounting Standards Board Statement No. 96, Subscription-Based Information Technology Arrangements, effective July 1, 2022. Our report contained an additional emphasis of matter paragraph stating the City restated beginning net position of the business-type activities and the North Bay Treatment Plant Enterprise Fund for the correction of an error.

Report on Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control.

Accordingly, we do not express an opinion on the effectiveness of the City’s internal control.

Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that have not been identified. However, as described in the accompanying schedule of findings and responses, we identified certain deficiencies in internal control that we consider to be material weaknesses and significant deficiencies.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. We consider the deficiencies described in the accompanying schedule of findings and responses as items 2023-001 and 2023-002 to be material weaknesses.

2 A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider the deficiency described in the accompanying schedule of findings and responses as item 2023-003 to be a significant deficiency.

Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

City’s Responses to Findings
Government Auditing Standards requires the auditor to perform limited procedures on the City’s responses to the findings identified in our audit and described in the accompanying schedule of findings and responses. The City’s responses were not subjected to the other auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the responses.

Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

Sacramento, California
January 30, 2023
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City of Fairfield, California
Schedule of Findings and Responses
For the Year Ended June 30, 2023
3 2023-001 Systems Access, Security and Segregation of Duties Type of Finding: Material Weakness in Internal Control over Financial Reporting Criteria:

Management is responsible for establishing a system of internal controls to prevent individuals having inappropriate access to systems or records within their accounting system. This includes having controls in place to review the systems access granted to individuals to ensure that those individuals are only granted the access they require for their position and assigned responsibilities, removing access when those individuals no longer require it, and reviewing the assigned access for conflicts with segregation of duties.

System security should also be reviewed by management to ensure that all settings are applied and function as designed.

Condition:

In July 2022, the City transitioned to a new accounting system (from Cayenta to Tyler Technologies ERP (Tyler Munis)). During the course of our audit, we found that there was no formal review of the access granted to the City employees at the time of implementation, nor was there formal review of the changes to access (new access granted, modified or removed) during the entirety of fiscal year 2023 for appropriateness or conflicting segregation of duties.

There were also individuals in the accounting department that had administrative privileges (superusers) in the accounting system during fiscal year 2023.

We also found that the security settings established for user roles was not formally reviewed and tested to ensure that security settings and restrictions functioned as designed prior to implementation.

Cause:

The City did not have a formal and documented process for the review of user access or system security settings by management until after fiscal year 2023.

Effect:

By not reviewing the user access changes, allowing accounting personnel to have superuser access in the accounting system, and not adequately testing the system security settings, there is an increased risk of individuals having inappropriate access and conflicting segregation of duties which increases the risk of fraud or error occurring within the accounting system and not being identified by management.

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City of Fairfield, California
Schedule of Findings and Responses
For the Year Ended June 30, 2023

4 Recommendation:

We recommend that management establish a formal review and approval of all existing users and their assigned access to ensure that individuals only have access to systems required for their position and assigned responsibilities and identify any inappropriate access causing conflicting segregation of duties.

We also recommend that management implement a formal review and approval of changes made to user access assignments.

Furthermore, we recommend that management conduct periodic reviews of users and their assigned access on periodic basis to ensure that their current assigned access in appropriate for their position and responsibilities.

Views of Responsible Officials:

As mentioned above this was the city's first year of using a new ERP system, there were significant challenges as expected in any new implementation that needed to be addressed quickly to ensure continuity of operations. During the interim, and to minimize the risk of errors and fraud the department head periodically reviewed logs and journals for abnormalities.

We recognize the importance of maintaining a secure and efficient access management system.

In response to your recommendations, City will take the following actions:

Formal Review and Approval of Existing Users:

Once implementation issues settled down, management began to bring in formal processes addressing permissions and workflow including creating a position within Finance to help and monitor workflow, permissions, and documentation.

The city agrees with the recommendation and will initiate a comprehensive review of all existing users and their assigned access to ensure alignment with their positions and responsibilities.

This review will help identify and rectify any instances of inappropriate access, ensuring a more robust segregation of duties.

Formal Review and Approval of Access Changes:

We acknowledge the significance of formalizing the review and approval process for changes made to user access assignments. The implementation of this measure has already started, and staff has developed a formal process and form for authorization and approval of access during onboarding, offboarding and change of job duties for any employee. This measure will be implemented promptly to enhance accountability and prevent unauthorized changes that could compromise security.

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City of Fairfield, California
Schedule of Findings and Responses
For the Year Ended June 30, 2023
5 Periodic Reviews of User Access:

We will establish a protocol for conducting periodic reviews of users and their assigned access.

These reviews will be conducted regularly to ensure that the access granted to individuals remains appropriate for their evolving roles and responsibilities. 2023-002 Prior Period Adjustment, Manual Adjustments and Chart of Accounts for Financial Reporting Type of Finding: Material Weakness in Internal Control over Financial Reporting Criteria:

Management is responsible for establishing policies and procedures for the preparation of the financial statements. This includes establishing guidelines for the consistent mapping of general ledger accounts in the financial statements.

Condition:

During the preparation of the annual financial statements, the City does not utilize a mapping of the chart of accounts which identifies the proper mapping and classification of general ledger accounts in the annual financial statements. The preparation of the financial statements is currently performed manually on an individual fund basis by different accountants which increases the risk of improper and inconsistent mapping and classification of accounts from the general ledger in the annual financial statements. During our audit, we identified numerous instances in which accounts were improperly mapped from the general ledger into the financial statements.

We also identified that certain accounts and activity are manually adjusted in the preparation of the financial statements (offline adjustments). These offline adjustments did not include evidence of management’s review and approval.

These adjustments included an adjustment to the business-type activities and North Bay Treatment Plant Enterprise Fund. During the course of our audit, we proposed a material audit adjustment to revenues, accounts receivable and beginning net position of the fund, which if not recorded, would have resulted in a material misstatement of the City’s financial statements.

Cause:

Management prepares the financial statements using spreadsheets in a manual format with offline adjustments for the individual funds which are further consolidated into the reporting fund and manually compiled into the financial statement working papers. The City does not have a chart of accounts that identifies the proper mapping of general ledger accounts into financial statement. We also noted the City did not formally integrate the preparation of the annual financial statements with the new accounting system.

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City of Fairfield, California
Schedule of Findings and Responses
For the Year Ended June 30, 2023
6 Effect:

Without formal guidelines for the mapping of general ledger accounts in the financial statements, there is an increased risk of improper mapping and classification of accounts. This also increases the risk that management fails to identify improper mapping of accounts during their review as the accounts comprising the individual line-items is not readily available.

As a consequence of allowing offline adjustments, the North Bay Treatment Plan Enterprise Fund and business-type activities were both overstated. Additionally, there is an increasing risk of misstating or omitting certain accounts or transactions.

We noted the conditions noted above results in the lack of a proper and complete audit trail and resulted in an increase of audit effort and cost to reconcile the City's financial statements to the general ledger.

Recommendation:

We recommend that management establish a formal mapping and classification of general ledger accounts for financial reporting to ensure that the general ledger accounts are properly and consistently mapped in the annual financial statements. We also strongly suggest that management investigate the capabilities of its accounting system to identify the classification of accounts in the financial statements. We would also recommend to investigate implementing an integrated financial statement preparation solution that interfaces with the City's new accounting system to assist minimizing the manual input into the preparation of financial statements and ensure consistency.

We further recommend that management record all manual adjustments required for the preparation of the financial statements into the general ledger to ensure that all adjustments are retained in the accounting system and are subject to the internal controls of the accounting system. All adjustments required in the preparation of the annual financial statements should be formally documented, reviewed and approved prior to posting to the financial statements.

Views of Responsible Officials:

The City’s new financial system is robust and correctly maps the chart of accounts in the General ledger. The preparation of the financial statements is done in external ACFR workbooks, these workbooks were customized to the old financial system and therefore required significant remapping and translation. The City agrees with the recommendation. The City will review the new system's capabilities to see if it can minimize the manual input in the preparation of the financial statements and ensure the review is documented, while also looking at other options for software that assist in the preparation of the financial statements.

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City of Fairfield, California
Schedule of Findings and Responses
For the Year Ended June 30, 2023
7 Currently, all adjustments have and are documented (through our audit work papers), reviewed, and approved before the preparation of the financial statements. The Issue with the north bay treatment plant is a little more complex and as such requires offline adjustments. The north Bay water treatment plant is a joint venture with the City of Vacaville and managed by the City of Fairfield, thus requiring us to show its activities on a standalone basis while also consolidating our ownership into our water utility funds thus requiring adjusting entries for presentation purposes only. The City has made changes to north bay water treatment plant and going forward this adjustment will be reflected in the accounting system to the extent possible. 2023-003 Reconciliations
Type of Finding: Significant Deficiency in Internal Control over Financial Reporting Criteria:

Management is responsible for establishing policies and procedures for the preparation of the financial statements. This includes ensuring that sub-ledgers supporting the amounts presented in the financial statements are reconciled.

Condition:

We noted that the general fund accounts receivable account contained items that were previously written off but not reflected in the detailed sub-ledger activities. We recommend that the general fund accounts receivable sub-ledger be reconciled on a regular basis. The account reconciliations should include a reconciliation between the general ledger supporting sub-ledger. The reconciliations are a necessary component of strong internal control over the accounting procedures.

Cause:

The accounts receivable subledger was not updated to reflect activities, including write-offs made in the current year.

Effect:

By not reconciling the accounts receivable subledgers on a regular basis, this increases the risk of misstatements or misappropriations going undetected by management.

Recommendation:

We recommend that management perform regular reconciliations of accounts receivable sub- ledgers to the general ledger. A benefit of regular reconciliations is that errors do not accumulate and can be identified and attributed to a particular period, which makes it easier to perform future reconciliations.

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City of Fairfield, California
Schedule of Findings and Responses
For the Year Ended June 30, 2023

8 Views of Responsible Officials:

The City performs a comprehensive reconciliation of all its subsidiary ledgers. The City has multiple subsidiary systems for billing revenue and Accounts receivable besides also using the financial system for Receivable sub-ledgers. In this instance, we were dealing with data from 2 financial systems sub-ledgers as well as other ancillary systems and therefore we provided a detailed Excel reconciliation. Our reconciliation also indicates accounts that were marked for write-off or were deemed uncollectable by the respective department. Since our policies require us to get council approvals for all write-offs we decided to retain these on the receivables side while booking a deferred revenue / uncollectable to remove any impacts of revenue recognition. We plan to take forward an item to the city council to get authorization to write off the uncollectable balances from the subsidiary ledgers as well as ancillary systems prior to the close of books this year.

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City of Fairfield, California
Summary Schedule of Prior Audit Findings
For the Year Ended June 30, 2023
9 2022-001 Financial Reporting
Type of Finding: Significant Deficiency in Internal Control over Financial Reporting Status:

Corrected.

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City of Fairﬁeld, California
Popular Annual Financial Report
Fiscal Year Ended June 30, 2023
Prepared by: Finance Department – AccounƟng Division Packet Page 264 of 516Attachment 8 Page 1 of 21

Popular Annual Financial Report for FY 2022-2023
Introduction
A Message to Our Readers Table of Contents
→2 - City Council and Elected Officials
→2 - Management Leadership Team
→3 - City and Government Profile
→5 - City and Demographic Information and
Major Employers
→6 - Economic Summary
→7 - Summary Entity Financial Statements
→11 - Financial Overview and Long Term
Outlook for the City’s General Fund
→13 - Major Revenue Sources
→15 - Financial Long Term Outlook - Other Funds
→17 - Cash and Investments
→18 - Long-Term City Bonded Debt and
Obligations
→19 - Capital Assets
→20 - Capital Improvement Plan
For additional details regarding information contained
in this PAFR, you can review the City’s most current
ACFR and the operating budget and Capital Improvement
Plan at https://www.fairfield.ca.gov/government/city-
departments/finance/financial-reports.

The City is pleased to present its Popular Annual
Financial Report (PAFR) for the fiscal year ended
June 30, 2023. The purpose of the PAFR is to inform
the community of the City’s fiscal condition in an
easy to read format. The information has been
drawn from the City’s Annual Comprehensive
Financial Report for the fiscal year ended 2022-
2023.

The City of Fairfield’s Annual Comprehensive
Financial Report for the year ended 2021-2022 was
awarded the Certificate of Achievement for
Excellence in Financial Reporting by Government
Finance Officers Association of the United States
and Canada (GFOA). The Certificate of Achievement
is the highest form of recognition for excellence in
state and local government financial reporting.

In order to be awarded a Certificate of
Achievement, a government unit must publish an
easily readable and efficiently organized Annual
Comprehensive Financial Report (ACFR), whose
contents conform to program standards. Such an
ACFR must satisfy both generally accepted
accounting principles and applicable legal
requirements.

A Certificate of Achievement is valid for a period of
one year only. We believe that our current ACFR
continues to conform to the Certificate of
Achievement Program’s requirements, and we are
submitting it to GFOA to determine its eligibility for
another Certificate. The City also received the
Award for Outstanding Achievement in Popular
Annual Financial Reporting for its PAFR for the prior
fiscal year.

Except for the General Fund information included in
this report, the financial numbers are presented
using the accrual method of accounting similar to
the private sector, where revenues are recognized
in the period in which they are earned and expenses
are recognized in the period in which the liability is
incurred. In addition, information is presented in a
summarized format and certain information and
disclosures required by GAAP are omitted.
1 Packet Page 265 of 516Attachment 8 Page 2 of 21

Popular Annual Financial Report for FY 2022-2023
City Council and Elected Officials
Management Leadership Team
David Gassaway John Sturdee John Furtado
City Manager Fire Chief Director of Finance
David Lim Farbod Pirouzmand Paul Kaushal
City Attorney Director of Human Resources Director of Public Works David Zellers LaTanna Jones Savita Chaudhary
Director of Community Director of Housing Services Assistant City Manager/ Development Director of Information Technology
Kristina Kaunzinger Dan Marshall
Director of Parks and Recreation Police Chief
2 Packet Page 266 of 516Attachment 8 Page 3 of 21

Popular Annual Financial Report for FY 2022-23
City Profile and Demographic Information
City Profile
Fairfield sits at the northeastern portion of the San Francisco Bay Area. The County seat of Solano County since 1858, Fairfield has the vision of a progressive city. Founded in 1856 by Captain Robert Waterman, the City was named after Fairfield, Connecticut, Waterman’s hometown. Community amenities include an enclosed regional shopping mall with over one million square feet and 150 stores, an adult recreation center, the 650-acre Rockville Hills Park, and a weekly farmer's market in season. Situated between the two largest metropolitan areas of Northern California, Fairfield bridges the gap between the San Francisco Bay Area and the Sacramento metropolitan region. The Napa and Sonoma wineries lie within an hour to the west, and Lake Tahoe two hours to the east. 3 Packet Page 267 of 516Attachment 8 Page 4 of 21

Popular Annual Financial Report for FY 2022-23
City Profile and Demographic Information
Government Profile
The City is a general law city and was incorporated in 1903. It has a Council-Manager form of government with the Mayor elected at large and six Council members elected by district. They all serve four-year, staggered terms. The City has two citizen commissions Planning and Youth, and five oversight and advisory committees, all whose members are appointed by Council to a fixed term. They are the Landscape Oversight Committee (seven members), the CDBG Advisory Committee (five members), the Golf Advisory Board (six members), the Measure P Oversight Committee (five members) and the Rockville Hills Regional Park Citizen Advisory Committee (seven members). The City Clerk and Treasurer are directly elected. The City Council appoints the City Manager and City Attorney. The City Manager appoints department heads.

The City is organized into ten departments: Public Works, Police, Fire, Finance, Human Resources, Information Technology, Community Development, Parks and Recreation, Housing Services, and City Manager’s Office (CMO); with the CMO including Clerk and Legal offices. For reporting purposes, the financial statements present CMO and Human resources under Administration while Information Technology is reported in an Internal Service Fund.

The chart below shows the City’s full-time staff levels during the past ten years. The City’s employees are 0.5% of the total population of the City. The City provides a broad range of services including police and fire protection; construction and maintenance of streets, parks, storm drains, and other infrastructure; recreational and cultural activities, including two 18-hole championship golf courses; and administrative support services. Some major public services delivered within the City’s boundaries, including library, wastewater, and education, are provided by other governmental agencies. The City is not financially accountable for the operations of these franchises or government agencies.
4 Packet Page 268 of 516Attachment 8 Page 5 of 21

Popular Annual Financial Report for FY 2022-23
City Profile and Demographic Information

City and Demographic Information and Major Employers

5 Packet Page 269 of 516Attachment 8 Page 6 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Economic Summary for FY 2022-2023 (as of June 2023)

Below are the changes in the financial market as of June 30, 2023:

Stock / Financial Markets Index / Rate Fiscal Year Change Dow Jones 34,408 3,632
S&P 500 4,450 665
2 Year Treasury 4.895%1.932%
30-Year Home Mortgage 7.02%1.32%
Employment

The impact of a cooling job market is starting to take place. There has been an increase in unemployment in the region of 0.7% and job openings have fallen to the lowest level in more than two years in June 2023.

Unemployment Rate Fiscal Year Change
United States 3.6%0.0%
California 4.6%0.4%
Solano County 4.7%0.7%
Fairfield 4.7%0.7%
Inflation

Inflation began to stabilize but prices continue to be high and impacts to discretionary spending of average consumers are anticipated to be seen in FY 23-24. The personal savings rate has also started to come down as consumers use savings to cover higher costs. The personal savings rate was 4.9% for June 2023 and has dropped to 3.4% by September 2023.

Inflation Rates Rate Fiscal Year Change
Bay Area CPI 2.9%-3.9%
Turner Building CPI 1.2%-1.0%
Personal Savings Rate 4.9%-0.2%
Oil Prices (as of 6/30/23)$71 ($36)
Rental Vacancy Rates
The overall industrial vacancy rate in Fairfield increased by 1.2% due to 85,000 square feet of newly available warehouse space. The office market also had an increase in vacancy rate due to lease turnover of Class A space. The increases in vacancy rates are believed to be temporary as it is expected the newly completed spaces will be leased.

Vacancy Rates Rate Fiscal Year Change
Office - Fairfield 18.2%1.2%
Industrial - Fairfield 3.0%1.2%
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Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Government-Wide Financial Analysis

2023 2022 $%
Current and other assets 495$ 485$ 10$ 2% Capital assets 529 536 (7) -1% Total assets 1,024 1,021 3 0% Total deferred outflows of resources 81 32 49 153% Current and other liabilities 52 50 2 4% Long term liabilities 387 275 112 41% Total liabilities 439 325 114 35% Total deferred inflows of resources 18 71 (53) -75% Net position:

Net investment in capital assets 460 464 (4) -1% Restricted 206 199 7 4% Unrestricted (18) (6) (12) -200% Total net position 648$ 657$ (9)$ -1% Change from 2022Totals - All Funds
Summary Statements of Net Position (in millions) - All Activities

 Current and Other Assets - This includes unrestricted cash and investments and items such as receivables, inventory, land held for development, and prepaid items expected to be converted into cash within one year.

 Capital Assets - Consisting of land, buildings, improvements, infrastructure, vehicles, equipment, and the right-to-use assets. These items provide services to the community and are not available for future spending.

 Current and Other Liabilities - Represents liabilities expected to be paid with cash within one year.

 Long Term Liabilities - Includes the outstanding obligations for the City, including the City’s long-term obligations for pensions, OPEB, compensated absences, leases, subscriptions, claims outstanding, and bonded debt.

 Net Position - Net investment in capital assets represents the City’s capital assets net of accumulated depreciation and related debt. The restricted portion is subject to externally imposed restrictions for activities such as capital projects, debt service, and community development and is not available for general operations. The unrestricted portion is available for general operations. The deficit amount shown in Governmental Activities is due to the City’s outstanding pension obligations.

The City’s Statements of Net Position are shown below for fiscal years 2023 and 2022, including descriptions of items included in the Statements (in millions):
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Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Government-Wide Financial Analysis (Continued)
Description of items in Statement of Activities

The following provides a brief description of the key items included in the Statement of Activities:

Revenues
 Charges for Services – These revenues are collected for services to the public such as recreational classes, water fees and transit fares.

 Grants and Contributions – Represents funding received from other governments and organizations for the purpose of financing the operating and capital costs of a special program, such as the City’s affordable housing program.

 Taxes – Includes property, sales and transaction, franchise, transient occupancy and business license other taxes, which are described in more detail in a subsequent section of this PAFR.

Expenses
 Admin / Finance – Includes the City Council, City Manager, Risk Management, Human Resources, contract City Attorney services, Information Technology, Finance and non-departmental programs.

 Police and Fire – Includes Patrol, Dispatch, Investigations, Crime Prevention, Code Enforcement, Fire Suppression, Prevention, and Inspection.

 Public Works – Includes Maintenance of Trees, Streets, Parks, Facilities, Sewer, Building and Equipment, Assessment Districts.

 Community Development – Includes Planning, Building and Economic Development.

The City’s Statement of Activities is shown on the following page (in millions) for FY 2023 and 2022. The Statement of Activities summarizes by major revenues and expenses categories the receipt and expenditure of all funds during the year for governmental and business-type activities. Business-type activities include the City’s Water Utility, North Bay Water Treatment Plant, Golf and Transit Funds.

The total cost of all services this year was $271 million, with the amount for all governmental activities totaling $202 million, with program revenues covering $64 million (32%), resulting in a net cost of $138 million. The remaining portion of governmental activities were covered by taxes (some of which can only be used for certain programs) and other revenues, such as interest, general entitlements, sale of property, and transfers. The cost of services went up by $41 million, driven by cost escalations, the impact of negotiated labor agreements, and increased staffing. Capital expenses increased by $4.6 million due to non-capitalized expenditures. The city also right-sized its internal service funds which increased expenses by $5.2 million, and Special Revenue fund expenses increased by $ 2.4 million.

Finally, Pension-related expenses increased by $17.4 million.

The cost for business-type activities this year was $69 million. The amounts paid by users of the systems was $55 million, receipts from operating and capital grants and contributions were $15 million, primarily related to transportation and water utility, for a total of $70 million of program revenues offsetting the cost of these activities.

Net position increased by $3 million for business-type activities (including investment earnings and transfers) to $158 million.
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Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Description of items in Statement of Activities (Continued)

 Housing – Includes Affordable Housing, Community Development Block Grant, Housing Authority and Community Resources.

 Recreation / Golf – Includes Adult and Youth Activities, Aquatics and the City’s two golf courses.

 Water Treatment Plants – Accounts for the City’s two water treatment plants.

 Transportation – Accounts for the operations of the City’s transit system.

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Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

2023 2022 $%
Revenues:

Program Revenues:

Charges for services 69$ 60$ 9$ 15% Operating grants and contributions 34 40 (6) -15% Capital grants and contributions 32 32 - 0% General Revenues:

Property taxes 38 36 2 6% Sales and transaction taxes 58 56 2 4% Other taxes 18 16 2 13% Other revenues 14 19 (5) -26% Total revenues 263 259 4 2% Expenses:

Administration 14 13 1 8% Finance 2 1 1 100% Police 61 48 13 27% Fire 34 27 7 26% Public works 54 43 11 26% Community development 10 6 4 67% Housing 17 15 2 100% Parks and recreation 9 7 2 29% Interest on debt 1 1 - 0% Water utility 40 34 6 18% North bay treatment plant 10 9 1 11% Transportation 13 15 (2) -13% Golf courses 6 6 - 0% Total expenses 271 225 46 20% Increase (decrease) in net position (8) 34 (42) -124% Net position July 1, as restated 656 623 33 5% Net position June 30 648$ 657$ (9)$ -1% Total - All Funds Change from 2022
Summary Statements of Activities (in millions) 10 Packet Page 274 of 516Attachment 8 Page 11 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Financial Overview – General Fund

The General Fund revenues were lower than the final budget by $0.25 million (0.19%), which is primarily attributable to higher sales and transaction taxes, utility and franchise taxes, and increases in charges for services and other miscellaneous revenues that were offset by slightly lower property taxes, other taxes, and a decrease in the fair value of investments due to the rising interest rate environment. $ Variance Positive 2022
Budget Actual (Negative) Actual
Revenues:

Property taxes 38,412,352$ 37,917,393$ (494,959)$ 35,957,079$ Sales tax 31,691,586 31,765,373 73,787 30,282,631 Transaction and use taxes (Measure P)25,779,044 25,750,284 (28,760) 25,896,769 Utility and franchise taxes 11,773,572 11,777,768 4,196 10,285,953 Other taxes 6,973,120 6,679,054 (294,066) 6,292,012 Licenses, permits and fines 3,567,812 3,620,409 52,597 3,934,657 Intergovernmental 606,717 544,711 (62,006) 696,958 Charges for services 6,783,379 6,645,281 (138,098) 7,859,790 Investment income 988,232 1,507,985 519,753 827,087 Net increase (decrease) in fair value of investments (111,765) (111,765) (3,658,668) Miscellaneous 3,819,888 4,045,243 225,355 3,734,139 Total Revenues 130,395,702 130,141,736 (253,966) 122,108,407 Expenditures:

Current:

Administration 6,903,185 6,409,959 493,226 4,466,926 Finance 1,688,001 1,659,569 28,432 1,659,903 Police 54,698,201 54,672,405 25,796 49,350,555 Fire 29,305,876 29,299,880 5,996 26,774,174 Public works 17,679,785 17,250,475 429,310 14,608,124 Parks and recreation 7,447,606 7,224,619 222,987 5,861,144 Community development 5,134,014 5,441,017 (307,003) 4,780,518 Non-departmental 5,506,583 5,249,441 257,142 4,780,518 Capital outlay - 211,309 (211,309) 4,780,518 Debt service:

Principal retirement - 433,397 (433,397) 90,519 Interest - 19,194 (19,194) 2,554 Total Expenditures 128,363,251 127,871,265 491,986 117,155,453 Excess revenues over expenditures 2,032,451 2,270,471 238,020 4,952,954 Other Financing Sources (Uses):

Subscriptions - 200,309 200,309 618,455 Transfers in 1,887,753 1,887,753 - 18,634,072 Transfers out (3,838,556) (3,838,556) - (20,144,289) Total other financing sources (uses)(1,950,803) (1,750,494) 200,309 (891,762) Net change in fund balance 81,648 519,977 438,329 4,061,192 Fund Balance - Beginning of Year, as restated 56,806,477 56,806,477 - 49,119,997 Fund Balance - End of Year 56,888,125$ 57,326,454$ 438,329$ 53,181,189$ 2023
11 Packet Page 275 of 516Attachment 8 Page 12 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Financial Long Term Outlook – General Fund

The City was able to maintain General Fund reserves at
the City Council’s established level of 20% of
expenditures during FY 22-23.

The table below provides an overview of the City’s
General Fund reserve levels over the next five years.

The City currently projects a few years of deficits. This is primarily due to increasing costs related to staffing,
such as cost of living adjustments, added positions, and higher pension costs driven by CalPERS investment
volatility that has increased pension premiums,
adequately funding internal service charges, and
slowing revenue growth due to the cooling economy.

Under direction from the Council, City staff is
reevaluating current expenditures, looking for
efficiencies, opportunities to cut costs or realign
resources, and looking at opportunities to increase
revenues either through new revenue streams or
increases to existing revenues.

The General Fund’s major revenue sources include
property and sales taxes / Measure P local taxes, utility users and franchise taxes, transfer and vehicle taxes,
and hotel taxes. Together these groups comprised

86.1% of total revenues for FY 22-23. The remaining

13.9% includes revenues such as licenses and permits,
charges for services, miscellaneous income, and
interest/rental income.

A significant portion of the City’s General Fund revenue is dependent revenues received from local Measure P,
a 1% local transaction and use tax, which went into
effect April 1, 2013 and will expire in 2033. The revenue from this measure is to protect the safety, services, and quality of life in Fairfield along with improving the City’s infrastructure.

FY22-23 FY23-24 FY24-25 FY25-26 FY26-27 FY27-28
Actuals Budgeted Budgeted Forecasted Forecasted Forecasted Revenues/Transfers In 132.2 137.3 144.3 136 141 145.7
Expenditures/Transfers Out 131.7 137.3 148.6 156.5 162 167.6 (Deficit)/Surplus 0.5 0.0 -4.3 -20.5 -21.0 -21.9
Ending Reserves 57.3 57.3 53.0 32.5 11.5 -10.4
% of Expenditures 44% 42% 36% 21% 7%-6%
General Fund Forecasted Trend
(In Millions)
12 Packet Page 276 of 516Attachment 8 Page 13 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Major Revenue Sources

4 Property Taxes - Residential property represents 71% of the total assessed valuation and the City received 16.5% of the 1% base property tax. There is still $109 million of potential recovery from Proposition 8 reductions (14% of the original amount, 2% of total assessed value) should housing prices continue to increase. As of March 2023, the latest data available, General Fund appeals totaled $81 million and $1.5 billion for the Successor Agency, representing 1% and 23% of their total assessed values. Any successful appeals will reduce our property tax revenues by a similar percentage (with a 15.5% success rate over the past five years based on value). The property values from property transfers decreased slightly from calendar year 2021 to 2022, from $344 million to $302 million.
13 Packet Page 277 of 516Attachment 8 Page 14 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Major Revenue Sources (Continued)

Sales Taxes - Sales and local sales transaction taxes are the City’s other major sources of revenue. The sales tax rate in Fairfield is 8.375%. Of that, 1% is the "local" or City share and 1% reflects the local use tax. In California, sales tax performance for FY 22-23 grew by 2.1% which is significantly less than the growth seen during the pandemic recovery. For the year, sales tax revenue for the City grew by 2.7%, over the prior year driven by a strong performance in the business and industry sector. The strong performance offset the declines seen in the auto, building, and fuel-related industries. Measure P did not benefit as much in the business and industry sector and saw an overall decrease of 0.6% over the prior year driven by the decline in the auto, building, and fuel sectors. The chart above shows the change in sales tax for the past 10 years, which includes a comparison of FY 22-23 to FY 21- 22 where the City’s sales tax collections were up 2.7% (3% rounded). 14 Packet Page 278 of 516Attachment 8 Page 15 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

 Financial Long Term Outlook – Other Funds
Water Funds

The last water rate increase went into effect in 2021. A water master plan is currently underway which will address future capital projects, align operation costs, and provide information about potential rate changes in the future.

Continued capital needs are being addressed utilizing reserve funds.

Golf Funds

Although the total number of taxable rounds decreased at the City’s golf courses by 9% during the past fiscal year, overall course revenues increased slightly as the increase in rental income has offset some of the loss on revenue related to rounds. For the third consecutive year, the courses did not require additional support from the City. Golf course bonds were paid off in July 2023. The golf courses are going to be utilizing the excess working capital to address deferred maintenance needs and ensure the courses continue to operate without the assistance of the General Fund. The City has entered a new management contract for a single operator of the courses and restaurants effective January 1, 2024.

Transit

Fairfield added a new transportation mode called
microtransit early in FY 23-24 to better meet
Fairfield’s current transportation needs and hedge
against unsustainable service cost inflation. The
transition of Solano Express to Solano County
Transit (SolTrans) was completed in FY 22-23.

California’s farebox recovery requirements have
been deferred due to the COVID-19 pandemic with
no set date for reinstatement. Forecast risks include
decreased funding and continued increases in
operating costs.

15 Packet Page 279 of 516Attachment 8 Page 16 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Financial Long-Term Outlook – Other Funds (Continued)

Internal Service Funds

These funds account for many services provided to all departments within the City, including the funding for insurance and compensated absences. Since the City is self-insured, it is prudent to fund a portion, or all the liability owed over time so other funds are not heavily affected in any year. The City’s Compensated Absences liability continues to grow with the addition of more staffing, and labor contract cost of living adjustment increases and is currently 25% funded. See Notes 11 and 15 in the City’s FY 22-23 Annual Comprehensive Financial Report for the actuarial assumptions used. The major self-insurance liabilities, other post-employment benefits (OPEB), and compensated absences with their corresponding funding reserves as of June 30, 2023, are listed below:

(1, 2) The cash reserve represents the cash in the City’s OPEB fund at June 30, 2023. The liability represents the actuarial accrued liability (as presented in the Required Supplementary Information).

(3) Represents available cash in these specific funds at June 30, 2023. Does not include other insurance fund balances that do not relate to Workers’ Compensation, General Liability, or OPEB.

Workers'
Compensation
General
Liability
Other Post-
Employment
Benefits
(OPEB) (1,2)
Compensated
Absences Combined
Cash Reserve (3)12,169,440$ 1,758,326$ 311,198$ 5,441,533$ 19,680,497$ Actuarial Liability 9,845,000$ 4,771,000$ 82,581$ 21,735,274$ 36,433,855$ % of Liability Funded 124%37%377%25% 54%
16 Packet Page 280 of 516Attachment 8 Page 17 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Cash and Investments (As of June 2023)

The City's investments listed below are in accordance with City's investment policy, which emphasizes the safety, liquidity and return of its investments. The portion of the portfolio not invested in the State Local Agency Investment Fund (LAIF) is invested with the City’s two investment advisors, Public Financial Management (PFM) and Chandler Asset Management (Chandler). The City also held $6 million in bank balances and $7 million in bond reserves in its California Asset Management Program (CAMP) portfolio as of 6/30/23. All of the City’s rated investments are rated “A” or higher at 6/30/23. See Note 4 in the City’s FY 22-23 ACFR for additional information regarding the City’s investments.
$45,
12%
$99,
25%
$77,
20%
$68,
17%
$33, 9%
$67,
17%
By Fund (In Millions)
General Fund Special Revenue
Water Utility Internal Service
NBR Other
358
327
364
380
$320 $340 $360 $380 $400Jun 22 Oct 22 Feb 23 Jun 23
Portfolio Size (In Millions)
Grand Percent
Summary by Instrument Type LAIF CAMP Chandler PFM Total of Total Agencies 2,894,362$ 38,251,412$ 14,025,505$ 55,171,279$ 14% Treasury 8,386,603 77,025,886 94,134,626 179,547,115 47% Medium Term Notes (MTN)34,567 26,159,489 31,486,456 57,680,512 15% Certificate of Deposits (CDs)1,377,381 3,926,486 5,303,867 2% Commercial Paper (CP)575,682 575,682 0% Supranationals 416,495 416,495 0% Money Market (MM) / Other 26,590 79,415,432$ 2,206,634 150,560 81,799,216 22% Total Market Value 13,295,185$ 79,415,432$ 143,643,421$ 144,140,128$ 380,494,166$ 100% Yield to Maturity 3.17% 5.24% 2.12% 2.56% 2.97%
Trailing 12 month yield 2.23% 4.34% 1.77% 1.77% 2.12%
Money Market Funds Investment Managers
Grand Percent
Summary by Maturity LAIF CAMP Chandler PFM Total of Total 0-1 month 13,295,185$ 79,415,432$ 3,470,489$ 150,560$ 96,331,666$ 25% 1-12 months 31,294,783 19,861,206 51,155,989 13% 1-2 years 43,332,112 61,793,573 105,125,685 28% 2-3 years 30,292,027 59,404,066 89,696,093 24% 3-4 years 18,403,068 2,930,723 21,333,791 6% 4-5 years 16,850,942 16,850,942 4%
Total Market Value 13,295,185$ 79,415,432$ 143,643,421$ 144,140,128$ 380,494,166$ 100% Total Amortized Cost 13,500,000 79,415,432 149,825,760 148,856,256 391,597,448 Amount Market Value Over / (Under) Cost (204,815)$ -$ (6,182,339)$ (4,716,128)$ (11,103,282)$ Estimated GASB 31 YTD Market Value Entry 728,592$ -$ (1,575,715)$ 253,601$ (593,522)$ -0.15% % of Portfolio 3.5% 20.9% 37.8% 37.9% 100.0%
Average Maturity (years)0.72 0.07 2.11 1.84 1.53
Money Market Funds
17 Packet Page 281 of 516Attachment 8 Page 18 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Long-Term City Bonded Debt and Obligations
The City continues to maintain good credit ratings on all of its debt issues, as evidenced by the AA rating assigned by Standard and Poor’s to its Pension Obligation Bonds (with AAA being the highest rating). The graph below summarizes the City’s long-term obligations (in millions). The City’s net OPEB liability, covering retiree health and dental payments, is $82,581. The City set aside $3.0 million in an internal service fund and in March 2018, the City established an irrevocable trust to help offset this liability. The City’s net OPEB liability relates to a closed plan with a total of 23 members. The actuarial study prepared in the analysis of this obligation assumes a long-term rate of return of 5.25%. The health costs will increase annually from 5.9% until the rate reaches 3.9%. The dental rate of 3% will increase annually. See Note 15 for more information regarding the City’s net OPEB Liability.

The City’s long-term debt and obligations of governmental activities show an increase during FY 22-23 with an outstanding balance of $276 million as of June 30, 2023. The increase of $104 million to the net pension liability was due to CalPERS negative return on investments during FY 21-22. Long-term obligations for business-type activities increased in FY 22-23 by $8 million, to $128 million, a result of CalPERS negative return on investments. Refer to Notes 8, 9, 10, 11, and 14 in the footnote section for a more detailed listing of the City’s outstanding obligations. 2023 2022 2023 2022 2023 2022
General Obligation Bonds 6$ 6$ 6$ 6$ Pension Obligation Bonds 25 27 25 27 Utility-Water Revenue Bonds 95$ 99$ 95 99 Recreational Revenue Bonds 1 1 1 1 Total City Bonded Debt 31 33 96 100 127 133 Compensated Absences 22 18 3 2 25 20 Claims and Judgments 15 14 15 14 Leases and Subscriptions 5 5 5 Net Pension Liability 203 102 29 18 232 120 Total City Obligations 245 139 32 20 277 154 Total City Debt and Obligations 276$ 172$ 128$ 120$ 404$ 287$ Governmental Activities Business-Type Activities
Summary of Long-Term City Bonded Debt and Obligations (in millions) Total
18 Packet Page 282 of 516Attachment 8 Page 19 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Capital Assets

For FY22-23, the value of the City’s capital assets at cost before depreciation was $1.1 billion, with the changes detailed by category in the table below. Major capital projects in FY22-23 include:

 Grange Middle School Safe Route
to Schools - $1.8 million

 Construction for new
Fire Station 39 - $1.0 million

 WestNet Alarming system for
Fire Department - $1.4 million

 Street resurfacing and pavement
maintenance - $2.3 million

Asset Type
Original Cost as
Reported
6/30/2023 % of Total
Net Additions
(Deletions) for
Fiscal Year
Annual
Depreciation
at Cost
Governmental Activities
Land / Work in Progress 69,604,185$ 6%4,393,008$ N/A Buildings / Improvements 294,300,015 26%915,226 7,641,587 Vehicles and Equipment 61,135,743 5%3,921,977 3,689,869 Infrastructure
Streets 191,770,764 17%1,132,716 4,133,930 Storm Drains 50,238,455 4%279,194 878,244 Sewer Pipes/Pump Stations 16,863,798 2%160,715 290,587 Streetlights/Traffic Signals 28,903,413 3%150,161 467,548 Bridges/Retention Basins 30,717,758 3%154,451 519,331 Right-to-use Assets 9,293,346 2,146,177 2,232,136 Total Governmental Activities 752,827,477 66% 13,253,625 19,853,232 Business-type Activities
Water Utility 243,524,614 22%5,157,613 6,905,455 North Bay Treatment Plant (NBR)67,679,997 6%689,491 1,766,631 Transit 25,976,968 2% (7,817,485) 788,868 Golf 31,923,186 3%197,810 380,173
Total Business-type Activities 369,104,765 33% (1,772,571) 9,841,127 Total Capital Assets 1,121,932,242 11,481,054$ 29,694,359$ Less Accumulated Depreciation (592,706,726)
Net Capital Assets 529,225,516$
19 Packet Page 283 of 516Attachment 8 Page 20 of 21

Popular Annual Financial Report for FY 2022-2023
Financial and Budgetary Information

Capital Improvement Plan
The City’s adopted capital improvement program (CIP) for FY 23-24 and FY 24-25 of $95.7 million and $93.7 million respectively.

The CIP is designed to meet community needs, with special emphasis on those projects that contribute to the City’s economic vitality and quality of life, including Fire Station 39, Fire Station 36, Police Department Expansion, Annual Street Pavement Maintenance, Water Ozone Improvements, West Texas Water Main Replacement, High Lift Pumps and Power Upgrades, Corporation Yard Electrification, as well as improvements at Allan Witt, Linear Trail, and other community and neighborhood parks.
20 Packet Page 284 of 516Attachment 8 Page 21 of 21

1 Independent Auditor’s Report on Compliance with
Ordinance 2012-20 (Measure P Transactions and Use Tax)
To the Honorable Mayor and Members of the City Council
City of Fairfield, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Fairfield, California, (City) as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City's basic financial statements and have issued our report thereon dated January 30, 2024. Our report included an emphasis of matter paragraph regarding the City's adoption of Governmental Accounting Standards Board Statement No. 96, Subscription-Based Information Technology Arrangements, effective July 1, 2022. Our report contained an additional emphasis of matter paragraph stating the City restated beginning net position for the correction of an error. Our opinions are not modified with respect these matters.

In connection with our audit, nothing came to our attention that caused us to believe that the City failed to comply with the provisions of Ordinance 2012-20 approved by the City Council on November 6, 2012, insofar as they relate to the collection, management and expenditure of Measure P sales taxes in the City general fund. However, our audit was not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had we performed additional procedures, other matters may have come to our attention regarding the City's noncompliance with the above referenced terms, provisions, or conditions of the Ordinance, insofar as they relate to accounting matters.

This report is intended solely for the information and use of the City Council and management of the City and is not intended to be and should not be used by anyone other than these specified parties.

1 Independent Auditor’s Report on Compliance with
Ordinance 1994-08 and 2002-27 (Utility Users Tax)
To the Honorable Mayor and Members of the City Council
City of Fairfield, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Fairfield, California, (City) as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City's basic financial statements and have issued our report thereon dated January 30, 2024. Our report included an emphasis of matter paragraph regarding the City's adoption of Governmental Accounting Standards Board Statement No. 96, Subscription-Based Information Technology Arrangements, effective July 1, 2022. Our report contained an additional emphasis of matter paragraph stating the City restated beginning net position for the correction of an error. Our opinions are not modified with respect to these matters.

In connection with our audit, nothing came to our attention that caused us to believe that the City failed to comply with the provisions of Ordinance 1994-08 approved by the City Council on May 17, 1994, and Ordinance 2002-27 approved by the City Council on November 5, 2002, insofar as they relate to the collection of utility users taxes in the City’s general fund. However, our audit was not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had we performed additional procedures, other matters may have come to our attention regarding the City's noncompliance with the above referenced terms, provisions, or conditions of the Ordinance, insofar as they relate to accounting matters.

CityÊofÊFairfield,ÊCalifornia
TransportaƟonÊEnterpriseÊand
CapitalÊProjectsÊFunds
AnnualÊFinancialÊReport

WithÊIndependentÊAuditor’sÊReportsÊonÊtheÊFinancialÊStatementsÊ andÊonÊComplianceÊThereon

ForÊtheÊYearsÊEndedÊJuneÊ30,Ê2023ÊandÊ2022

Packet Page 287 of 516Attachment 11 Page 1 of 40

City of Fairfield, California

Transportation Enterprise Fund & Capital Projects Fund
Annual Financial Report
For the Years Ended June 30, 2023 and 2022
Table of Contents
i

PAGE

Table of Contents i

City Council and Elected Officials ii

Management Leadership Team iii

Independent Auditor’s Report 1

Basic Financial Statements:

Transportation Enterprise Fund:

Statements of Net Position 6
Statements of Revenues, Expenses and Changes in Net Position 7 Statements of Cash Flows 8

Transportation Capital Projects Fund:

Balance Sheets 9
Statements of Revenues, Expenditures and Changes in Fund Balance 10

Notes to the Financial Statements 11

Required Supplementary Schedule (unaudited):

Transportation Enterprise Fund:

Schedule of the Transportation Enterprise Fund’s Proportionate Share of the City’s Miscellaneous Plan Net Pension Liability 26

Transportation Enterprise Fund:

Schedule of the Contributions 27

Supplementary Schedule (unaudited):

Transportation Enterprise Fund:

Schedules of Operating Expenses by Function 28

Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on Audit of Financial Statement Performed in Accordance with Government Auditing Standards, the Transportation Development Act, California Government Code 8879.55, and Senate Bill 88 (2007) 29 Packet Page 288 of 516Attachment 11 Page 2 of 40

City of Fairfield
City Council and Elected Officials
ii

Catherine Moy Pam Bertani Mayor Vice Mayor-District 6

K. Patrice Williams Scott Tonnesen Doug Carr Councilmember-District 1 Councilmember-District 2 Councilmember-District 3

Rick Vacarro Doriss Panduro Councilmember-District 4 Councilmember-District 5

Karen Rees Arvinda Krishnan City Clerk City Treasurer Packet Page 289 of 516Attachment 11 Page 3 of 40

City of Fairfield
Management Leadership Team
iii

David Gassaway John Sturdee John Furtado
City Manager Fire Chief Director of Finance

David Lim Farbod Pirouzmand Paul Kaushal
City Attorney Director of Human Resources Director of Public Works

David Zellers Dan Marshall LaTanna Jones
Director of Community Police Chief Director of Housing Services Development

Kristina Kaunzinger Savita Chaudhary
Director of Parks and Assistant City Manager/
Recreation Director of Information
Technology

Packet Page 290 of 516Attachment 11 Page 4 of 40

Packet Page 291 of 516Attachment 11 Page 5 of 40

1 Independent Auditor’s Report
To the Honorable Mayor and Members of the City Council
City of Fairfield, California
Report on the Audit of the Financial Statements
Opinions
We have audited the financial statements of the Transportation Capital Projects Fund and the Transportation Enterprise Fund of the City of Fairfield, California (City), as of and for the years ended June 30, 2023 and 2022, and the related notes to the financial statements, which collectively comprise the City’s Transportation Development Act Article 4 and 8 Program (TDA Program)’s basic financial statements as listed in the table of contents.

In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the Transportation Capital Projects Fund and the Transportation Enterprise Fund of the City, as of June 30, 2023 and 2022, and the respective changes in financial position and, where applicable, cash flows thereof for the years then ended in accordance with accounting principles generally accepted in the United States of America.

Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (Government Auditing Standards). Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

Emphasis of Matter
Individual Fund Financial Statements
As discussed in Note 1, the financial statements present only the Transportation Capital Projects Fund and the Transportation Enterprise Fund of the City’s TDA Program and do not purport to, and do not, present fairly the financial position of the City as of June 30, 2023, the changes in its financial position, or, where applicable, its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Our opinions are not modified with respect to this matter.

2 Adoption of New Accounting Standard
As discussed in Note 1 to the financial statements, the City has adopted the provisions of Governmental Accounting Standards Board (GASB) Statement No. 96, Subscription-Based Information Technology Arrangements, for the year ended June 30, 2023. As a result of implementing the standard, there was no effect on the beginning net position as of July 1, 2021. Our opinions are not modified with respect to this matter.

Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

In performing an audit in accordance with GAAS and Government Auditing Standards, we:
•Exercise professional judgment and maintain professional skepticism throughout the audit. •Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.
•Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed.
•Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.
•Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for a reasonable period of time.

Packet Page 293 of 516Attachment 11 Page 7 of 40

3 We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control–related matters that we identified during the audit.

Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the schedule of the Transportation Enterprise Fund’s proportionate share of the City’s net pension liability and schedule of contributions, as listed in the table of contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods or preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

Management has omitted the management’s discussion and analysis that the accounting principles generally accepted in the United States of America requires to be presented to supplement the basic financial statements. Such missing information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. Our opinions on the basic financial statements is not affected by the missing information.

Other Information
Management is responsible for the other information included in the annual report. The other information comprises the schedule of operating expenses by function but does not include the basic financial statements and our auditor's report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.

Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated January 30, 2024, on our consideration of the Transportation Capital Projects Fund and the Transportation Enterprise Fund of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The Packet Page 294 of 516Attachment 11 Page 8 of 40

4 purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Transportation Capital Projects Fund and the Transportation Enterprise Fund of the City's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering City’s internal control over financial reporting and compliance.

Sacramento, California
January 30, 2024
Packet Page 295 of 516Attachment 11 Page 9 of 40

5 Packet Page 296 of 516Attachment 11 Page 10 of 40

City of Fairfield
Transportation Enterprise Fund
Statements of Net Position
June 30, 2023 and 2022

6 2023 2022
Assets:

Current Assets
Cash and cash equivalents (Note 1)3,165$ -$ Accounts receivable:

Metropolitan Transportation Commission 1,211,142 6,101,528 Federal Transit Administration 540,491 4,069,164 Interest and other receivables 203,050 58,492 Total current assets 1,957,848 10,229,184 Noncurrent Assets
Capital assets (Notes 1 and 2):

Buildings and depreciable improvements 5,413,858 5,413,858 Equipment 20,473,461 28,293,696 Subscription software 89,649 86,899 Less: accumulated depreciation and amortization (23,934,795) (29,882,791) Total capital assets 2,042,173 3,911,662 Total noncurrent assets 2,042,173 3,911,662 Total assets 4,000,021 14,140,846 Deferred Outflows of Resources:

Deferred outflows related to pensions (Notes 1 and 8)1,054,146 412,909 Total deferred outflow of resources 1,054,146 412,909 Liabilities:

Current Liabilities
Accounts payable and other current liabilities 508,757 649,833 Due to the City of Fairfield (Note 3)74,404 7,346,708 Unearned revenue (Note 4)400,478 330,124 Due to Metropolitan Transportation Commission (Note 3)804,028 1,718,637 Compensated absences (Note 5)8,509 5,516 Long term debt - due within one year (Notes 5 and 6)28,674 28,971 Total current liabilities 1,824,850 10,079,789 Noncurrent Liabilities
Compensated absences (Note 5)161,672 178,366 Net pension liability (Note 8)3,479,127 1,873,582 Long-term debt - due in more than one year (Notes 5 and 6)29,254 57,928 Total noncurrent liabilities 3,670,053 2,109,876 Total liabilities 5,494,903 12,189,665 Deferred Inflows of Resources:

Deferred inflows related to pensions (Notes 1 and 8)- 800,357 Total deferred inflow of resources - 800,357 Net Position:

Net investment in capital assets 1,984,245 3,824,763 Unrestricted (2,424,981) (2,261,030) Total net position (deficit)(440,736)$ 1,563,733$

The notes to the financial statements are an integral part of these statements Packet Page 297 of 516Attachment 11 Page 11 of 40

City of Fairfield
Transportation Enterprise Fund
Statements of Revenues, Expenses, and Changes in Net Position For the Years Ended June 30, 2023 and 2022
7 2023 2022
Operating Revenues:

Charges for services 529,127$ 772,982$
Miscellaneous 62,488 93,990
Total operating revenues 591,615 866,972
Operating Expenses:

Operations 5,956,506 8,078,900
Vehicle maintenance 2,184,626 2,541,483
General and administrative 2,167,341 1,592,937
Depreciation and amortization 788,868 1,214,356
Total operating expenses 11,097,341 13,427,676
Operating income (loss)(10,505,726) (12,560,704)
Nonoperating Revenues (Expenses):

Interest expense (875) -
Local Transportation Funds 6,415,884 6,449,960
State Transit Assistance Funds 1,046,353 145,149
Federal Transit Administration 2,569,612 4,069,164
Regional Measure 2 - 769,982
Gain (loss) on disposition of capital assets (Note 2)(1,210,402) (1,934,555) Other revenue (expense)(627,298) 149,831
Total nonoperating revenues (expenses)8,193,274 9,639,295 Income (loss) before capital contributions (2,312,452) (2,921,409) Capital Contributions:

Local Transportation Funds 329,802 179,317
State Transit Assistance Funds 16,929 -
Total contributions 346,731 179,317
Transfers Out:

Transfers out for City's pension obligation debt service (38,748) (43,993) Total transfers out (38,748) (43,993)
Change in net position (2,004,469) (2,786,085)
Net Position (Deficit):

Beginning of year 1,563,733 4,349,818
End of year, as restated (Note 11)(440,736)$ 1,563,733$ The notes to the financial statements are an integral part of these statements.

Packet Page 298 of 516Attachment 11 Page 12 of 40

City of Fairfield
Transportation Enterprise Fund
Statements of Cash Flows
For the Years Ended June 30, 2023 and 2022

8 2023 2022
Cash Flows from Operating Activities:

Receipts from customers and users 620,457$ 881,357$ Payments to suppliers (5,635,686) (8,454,283) Payments to employees (1,191,732) (1,309,405) Payments for interfund services used (3,471,881) (3,406,175) Net cash provided by (used for) operating activities (9,678,842) (12,288,506) Cash Flows from Noncapital Financing Activities:

Grants 16,893,054 2,722,630
Proceeds from interfund loan 74,404 7,346,708 Repayment of interfund loan (7,346,708) - Transfers out (38,748) (43,993) Net cash provided by (used for) noncapital
financing activities 9,582,002 10,025,345 Cash Flows from Capital and Related
Financing Activities:

Proceeds from sale of capital assets 46,300 - Purchases of capital assets (349,481) (179,317) Capital contributions 437,724 542,512 Cash paid for subscription liabilities-principal portion (28,971) - Cash paid for subscription liabilities-interest portion (875) - Net cash provided by (used for) capital and
related financing activities 104,697 363,195 Cash Flows from Investing Activities:

Investment income paid (4,692) (7,096) Net cash provided by (used for) investing activities (4,692) (7,096) Net increase (decrease) in cash and cash equivalents 3,165 (1,907,062) Cash and Cash Equivalents:

Beginning of year - 1,907,062 End of year 3,165$ -$ Reconciliation of Operating Income (Loss) to net
Cash Provided by Operating Activities:

Operating income (loss)(10,505,726)$ (12,560,704)$ Adjustments to reconcile operating income (loss) to
net cash provided by (used for) operating activities:

Depreciation and amortization expense 788,868 1,214,356 Pension expense 509,637 138,564 Decrease in accounts receivable 28,842 14,385 Decrease in prepaid items - 18,000 (Increase) in deferred outflows related to pensions (345,686) (322,073) (Decrease) in accounts payable (141,076) (799,213) Increase (decrease) in compensated absences (13,701) 8,179 Total adjustments 826,884 272,198 Net cash provided by (used for) operating activities (9,678,842)$ (12,288,506)$

The notes to the financial statements are an integral part of these statements.

Packet Page 299 of 516Attachment 11 Page 13 of 40

City of Fairfield
Transportation Capital Projects Fund
Balance Sheets
June 30, 2023 and 2022
9 2023 2022
Assets:

Accounts receivable -$ 201,000$
Total assets -$ 201,000$
Liabilities and Fund Balance:

Liabilities:

Due to the City of Fairfield (Note 3)-$ 201,000$
Total liabilities - 201,000
Fund Balance:

Unassigned - -
Total liabilities and fund balance -$ 201,000$
The notes to the financial statements are an integral part of these statements.

Packet Page 300 of 516Attachment 11 Page 14 of 40

City of Fairfield
Transportation Capital Projects Fund
Statements of Revenues, Expenditures, and Changes in Fund Balance For the Years Ended June 30, 2023 and 2022
10 2023 2022
Revenues:

Federal Transit Administration -$ -$
State Transit Assistance Funds - -
Total revenues - -
Expenditures:

Capital outlay - -
Total expenditures - -
Net change in fund balance
Fund Balance:

Beginning of year - -
End of year -$ -$
The notes to the financial statements are an integral part of these statements.

Packet Page 301 of 516Attachment 11 Page 15 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
11 Note 1 Summary of Significant Accounting Policies ............................................................................ ...12 Note 2 Capital Assets ...................................................................................................................... 17 Note 3 Due to Metropolitan Transportation Commission (MTC) / City of Fairfield ...................................... 18 Note 4 Unearned Revenue ............................................................................................................... 18 Note 5 Long Term Obligations .......................................................................................................... 18 Note 6 Subscription-based Information Technology Agreements (SBITAs) ................................................. 19 Note 7 Fare Revenue Ratio ............................................................................................................... 19 Note 8 Pension Plan ........................................................................................................................ 20 Note 9 Contingent Liabilities ............................................................................................................ 24 Note 10 Risk Management ................................................................................................................ 25 Note 11 Prior Period Adjustment ........................................................................................................ 25 Packet Page 302 of 516Attachment 11 Page 16 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
12 Note 1 Summary of Significant Accounting Policies
The Transportation Enterprise Fund has provided transit services in the City of Fairfield (City) since 1975, when the demand responsive Dial-A-Ride Transit (DART) service was initiated with a fleet of small vans. Fixed route service was initiated in 1980 and consolidated with Suisun City’s transit system from 1989 to 2022, operating as Fairfield and Suisun Transit (FAST). Suisun City chose to implement their own microtransit service beginning in 2023. Today, the City’s transit system only services the City of Fairfield and is still known as FAST.

FAST is responsible for operating the following programs:
•Five general public fixed routes (“FAST”)
•Two on-demand microtransit zones (“FAST” Connect)
•Dial-A-Ride (DART) Americans with Disabilities Act (ADA) paratransit service for residents living within Fairfield City limits
•Local Reduced Fare Taxi Program for residents 60 year and older living within Fairfield City limits •Intercity Taxi Program for ADA-certified residents of Solano County FAST also operated two intercity Solano Express routes under a contract with the Solano Transportation Authority (STA), originally implemented in July 2018. The Blue Line provided service between Sacramento and the Pleasant Hill BART station and the Green Express provided service between Suisun City Amtrak/Fairfield Transportation Center to the El Cerrito del Norte BART station. In September 2021, the STA Board moved to a single operator for all Solano Express lines, and Solano County Transit (SolTrans) was decided as the sole operator. FAST ceased operating the Green Express line in April 2022 and ceased operating the Blue Line in August 2022.

Implementation of New GASB Pronouncements – In fiscal year 2022-2023, the City implemented the following new accounting standards in order to conform to the following Governmental Accounting Standards Board (GASB) Statements:

GASB Statement No. 91 – In May 2019, the GASB issued Statement No. 91, Conduit Debt Obligations. The objective of this Statement is to provide a single method of reporting conduit debt obligations by issues and eliminate diversity in practice. This Statement does not have a material effect on the financial statements.

GASB Statement No. 94 – In March 2020, the GASB issued Statement No. 94, Public-Private and Public-Public Partnerships and Availability Payment Arrangements. The objective of this Statement is to improve financial reporting by addressing issues related to public-private and public-public partnership arrangements (PPPs). The Statement is effective for reporting periods beginning after June 15, 2022. This Statement does not have a material effect on the financial statements.

GASB Statement No. 96 – As of June 30, 2022, the City adopted GASB Statement No. 96, Subscription-based Information Technology Arrangements (SBITAs). The implementation of this standard establishes that a SBITA results in a right to use subscription IT asset - an intangible asset - and a corresponding liability. The standard provides the capitalization criteria for outlays other than subscription payments, including implementation costs of a SBITA. The Statement requires recognition of certain SBITA assets and liabilities for SBITAs that previously were recognized as outflows of resources based on the payment provisions of the contract. As a result of implementing this standard, the City recognized a right-to-use subscription asset and subscription liability as of June 30, 2022. As a result of these adjustments, there was no effect on ending net position. The additional disclosures required by this standard are in Note 5.

GASB Statement No. 99 – In April 2022, the GASB issued Statement No. 99, Omnibus 2022, to improve the consistency of authoritative literature by addressing (1) practice issues that have been identified during implementation and application of certain GASB Statements and (2) accounting and financial reporting for Packet Page 303 of 516Attachment 11 Page 17 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
13 financial guarantees. The practice issues addressed by this Statement are as follows:

Note 1 Summary of Significant Accounting Policies (continued) •The requirements related to extension of the use of LIBOR, accounting for SNAP distributions, disclosures of nonmonetary transactions, pledges of future revenues by pledging governments, clarification of certain provisions in Statement 34, as amended, and terminology updates related to Statement 53 and Statement 63 are effective upon issuance.
•The requirements related to leases, PPPs, and SBITAs are effective for fiscal years beginning after June 15, 2022.
•The requirements related to financial guarantees and the classification and reporting of derivative instruments within the scope of Statement 53 are effective for fiscal years beginning after June 15, 2023.

This Statement does not have a material effect on the financial statements.

Basis of Accounting - The Transportation Enterprise Fund, a proprietary fund, is accounted for using the full accrual basis of accounting. Under this method of accounting, revenues are recognized in the period in which they are earned, while expenses are recognized in the period in which the liability is incurred. Operating revenues in the proprietary funds are those revenues that are generated from the primary operations of the fund. All other revenues are reported as non-operating revenues. Operating expenses are those expenses that are essential to the primary operations of the fund. All other expenses are reported as non-operating expenses.

The Transportation Capital Projects Fund is accounted for using the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. Revenues are considered to be available if they are received within 90 days after year-end, except for grants, which is one year. Revenue from grants are recognized in the fiscal year in which all eligibility requirements have been satisfied.

Annual Financial Statements - The financial statements of the Transportation Enterprise Fund are intended to reflect only the financial position of the transit operations, results of its operations, and cash flows in conformity with generally accepted accounting principles. The financial statements of the capital projects fund are intended to reflect only the financial position and results of construction projects. Both financial statements are not intended to represent the financial position of the City of Fairfield as a whole. The City applies all applicable GASB pronouncements to these financial statements. In addition to the Transportation Development Act (TDA), the City participates in a number of federally assisted grant programs through the Federal Transit Administration (FTA).

These federally assisted programs are subject to the reporting requirements under the Single Audit Act in accordance with Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and a separate report is prepared.

Transportation Enterprise Fund - This fund is used to account for the operations and management of the City’s transit operations, which are primarily supported by TDA and FTA funding.

Transportation Capital Projects Fund - This fund is used to account for transportation capital projects, which allocate TDA, FTA, and State and Regional funding towards capital improvement projects.

Net Position - The net position of the Transportation Enterprise Fund consists of the net capital assets it currently uses for day to day operations of the transit system. All restricted funding from other agencies are applied first, before the City’s local funding source is utilized.

Statement of Cash Flows - For purposes of the cash flow statement, the City considers all pooled cash and investments of the Transportation Enterprise Fund as cash and cash equivalents.

Packet Page 304 of 516Attachment 11 Page 18 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
14 Note 1 Summary of Significant Accounting Policies (continued) Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates.

Cash and Cash Equivalents - The cash is held by the City as part of its pooled cash and investments. The pooled funds are invested in accordance with the City's investment policy established pursuant to state law. All monies not required for immediate expenses are invested or deposited to earn maximum yield consistent with safety and liquidity. Interest income is allocated to the fund based on its proportionate share of the pool. Refer to the City's Annual Comprehensive Financial Report for disclosures of cash and investments and related risk categorization.

Capital Assets - Capital assets capitalized in the Transportation Enterprise Fund are valued at historical cost (except for right-to-use subscription assets, the measurement of which is discussed in Note 6). Depreciation is computed using the straight line method over the estimated useful lives of thirty years for buildings, ten years for building improvements and five to twelve years for equipment.

Deferred Outflows/Inflows of Resources - In addition to assets, the statement of net position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net assets that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then.

In addition to liabilities, the statement of net position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net assets that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time.

Amounts reported as deferred outflows of resources and deferred inflows of resources are related to the Transportation Enterprise Fund’s proportion of the City’s Miscellaneous Pension Plan and will be recognized in pension expense in future periods.

Long Term Obligations Compensated Absences - The liability for compensated absences includes the unused vacation leave, sick leave, and compensatory time off and personal leave, which are accrued as earned.

Pensions - For purposes of measuring the net pension liability and deferred outflows/inflows of resources related to pensions, information about the fiduciary net position of the City of Fairfield’s California Public Employees Retirement System (CalPERS) Miscellaneous Plan and additions to/deductions from the Plan’s fiduciary net position have been determined on the same basis as they are reported by CalPERS. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. Refer to the City's Annual Comprehensive Financial Report Note 14 and Note 6 of this report for additional disclosures of pension plans.

Subscription-Based Information Technology Arrangements (SBITAs) - The City determines if an arrangement is a Subscription-Based Information Technology Arrangement (SBITA) at inception.

Right-to-use subscription assets are recognized at the commencement date and represent the City’s right to use the underlying subscription IT asset for the subscription term. Right-to-use subscription IT assets are measured at the initial value of the subscription liability plus any payments made to the vendor at or before the commencement date of the subscription term, plus any capitalizable initial implementation costs necessary to place the subscription IT asset into service. Right-to-use subscription IT assets are amortized in a systematic and rational manner over the shorter of the subscription term or useful life of the underlying asset. City policy has set the capitalization threshold for reporting right-to use subscription IT assets at $50,000.

Packet Page 305 of 516Attachment 11 Page 19 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
15 Note 1 Summary of Significant Accounting Policies (continued) Subscription Liabilities represent the City’s obligation to make subscription payments arising from the subscription contract. Subscription liabilities are recognized at the subscription commencement date based on the present value of future subscription payments expected to be made during the subscription term. The present value of subscription payments are discounted based on an incremental borrowing rate determined by the City.

The City recognizes payments for short-term Subscription-Based Information Technology Arrangements with a subscription term of 12 months or less as expenses as incurred, and these arrangements are not included as subscription liabilities or right-to-use subscription assets on the statements of net position.

Transportation Development Act (TDA) - The State of California established the TDA to provide funds for public transportation. The TDA created Local Transportation Funds (LTF) around the State for the transportation purposes specified in the Act for various transportation agencies. Revenues of the LTF are derived from a 1/4 of one percent sales tax collected in each county, including Solano County. The City's LTF are administered by the Metropolitan Transportation Commission (MTC) and Solano County. The City has obtained funds from the LTF for transit operations and capital, a taxi program subsidy, and street improvements. The TDA projects are administered by the City. Articles of the TDA under which the City operates are:
1)Article 4 - funds operation and capital outlays for the public transportation systems in California. 2)Article 8 - funds service provided to elderly and handicapped persons under a contract between the City and private operators.
3)State Transit Assistance Funds – Beginning in 1980, these funds were derived from a statewide sales tax on diesel fuel and can are used for the operations and capital outlays of the transit system.

Federal Transit Administration (FTA) - The FTA has awarded operating, capital and planning grants to the City under various sections of the Urban Mass Transportation Act of 1964 and the amended Federal Transit Act of 1993. Sections of the FTA under which the City received funds are:
1)Section 5307 - Federal funds for support of public transportation system. 2)Section 5309 - Federal funds for capital projects for the public transportation system. 3)Section 5311 - Federal funds for operation and support in non-urbanized areas. 4)Section 5316 (JARC) - The Job Access and Reverse Commute (JARC) program was established to address the unique transportation challenges faced by welfare recipients and low-income persons seeking to obtain and maintain employment.
5)Section 5317 (New Freedoms) - The New Freedom formula grant program aims to provide additional tools to overcome existing barriers facing Americans with disabilities seeking integration into the work force and full participation in society.
6)Section 5339 - Federal funds to replace, rehabilitate and purchase buses and related equipment and to construct bus-related facilities.

Packet Page 306 of 516Attachment 11 Page 20 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
16 Note 1 Summary of Significant Accounting Policies (continued) State and Regional Funding - Below are the various funding sources received to support the operations and capital outlays for the public transportation system:
1)Regional Measure 2 - on March 2, 2004, voters passed Regional Measure 2 (RM2) raising the toll on the seven State-owned toll bridges in the San Francisco Bay Area by $1.00. This extra dollar is to fund various transportation projects within the region that have been determined to reduce congestion or to make improvements to travel in the toll bridge corridors. RM2 establishes the Regional Traffic Relief Plan and identifies specific transit operating assistance and capital projects and programs eligible to receive RM2 funding.
2)The Low Carbon Transit Operations Program (LCTOP) is one of several programs that are part of the Transit, Affordable Housing, and Sustainable Communities Program established by the California Legislature in 2014 by Senate Bill 862. The LCTOP was created to provide operating and capital assistance for transit agencies to reduce greenhouse gas emission and improve mobility, with a priority on serving disadvantaged communities. Approved projects in LCTOP will support new or expanded bus or rail services, expand intermodal transit facilities, and may include equipment acquisition, fueling, maintenance and other costs to operate those services or facilities, with each project reducing greenhouse gas emissions. For agencies whose service area includes disadvantaged communities, at least 50 percent of the total moneys received shall be expended on projects that will benefit disadvantaged communities. Senate Bill 862 continuously appropriates five percent of the annual auction proceeds in the Greenhouse Gas Reduction Fund (Fund) for LCTOP, beginning in 2015-

16. 3)State Transportation Assistance - State of Good Repair (STA - SGR) - The Road Repair and Accountability Act of 2017, Senate Bill (SB) 1 (Chapter 5, Statues of 2017), signed by the Governor on April 28, 2017, includes a program that will provide additional revenues for transit infrastructure repair and service improvements. This investment in public transit will be referred to as the State of Good Repair program. This program provides funding of approximately $105 million annually to the State Transit Assistance (STA) Account. These funds are to be made available for eligible transit maintenance, rehabilitation and capital projects.

Packet Page 307 of 516Attachment 11 Page 21 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
17 Note 2 Capital Assets
Capital assets for the Transportation Enterprise Fund are as follows as of June 30, 2023 and 2022:

Balance Balance
July 1, 2022 Additions Deletions*6/30/2023
Depreciable capital assets:

Building and improvements 5,413,858$ 5,413,858$ Communication equipment 1,800,816 16,929$ 1,817,745 Transportation equipment 26,474,077 329,802 (8,166,966)$ 18,636,913 Office equipment 18,803 18,803
Total depreciable capital assets 33,707,554 346,731 (8,166,966) 25,887,319 Accumulated depreciation:

Building and improvements (4,241,016) (137,383)(4,378,399) Communication equipment (1,800,816)(605)(1,801,421)
Transportation equipment (23,830,215) (619,092) 6,736,864 (17,712,443) Office equipment (10,744) (2,686) (13,430) Total accumulated depreciation (29,882,791) (759,766) 6,736,864 (23,905,693) Total depreciable capital assets, net 3,824,763 (413,035) (1,430,102)1,981,626 Right-to-use amortizable capital assets:

Subscription software 86,899 2,750 89,649
Total right-to-use amortizable capital assets 86,899 2,750 - 89,649 Accumulated amortization:

Subscription software (29,102) (29,102)
Total accumulated amortization - (29,102) - (29,102)
Total right-to-use amortizable capital assets, net 86,899 (26,352)- 60,547 Total net capital assets 3,911,662$ (439,387)$ (1,430,102)$ 2,042,173$ Balance
Balance Additions 6/30/2022
7/1/2021 As Restated Deletions*As Restated
Depreciable capital assets:

Building and improvements 5,564,670$ (150,812)$ 5,413,858$ Communication equipment 1,801,661 (845) 1,800,816 Transportation equipment 29,696,460 179,317$ (3,401,700) 26,474,077 Office equipment 21,056 (2,253) 18,803
Total depreciable capital assets 37,083,847 179,317 (3,555,610) 33,707,554 Accumulated depreciation:

Building and improvements (4,249,792) (142,036) 150,812 (4,241,016) Communication equipment (1,801,661)845 (1,800,816)
Transportation equipment (24,227,726) (1,069,634) 1,467,145 (23,830,215) Office equipment (10,311) (2,686) 2,253 (10,744) Total accumulated depreciation (30,289,490) (1,214,356) 1,621,055 (29,882,791) Total depreciable capital assets, net 6,794,357 (1,035,039) (1,934,555) 3,824,763 Right-to-use amortizable capital assets:

Subscription software 86,899 86,899
Total right-to-use amortizable capital assets - 86,899 - 86,899 Total net capital assets 6,794,357$ (948,140)$ (1,934,555)$ 3,911,662$ *In September 2021, the Solano Transportation Authority (STA) board decided Solano County Transit (SolTrans) would serve as the sole operator for all Solano Express lines. Due to this transition, FAST ceased operating the Green Express line during FY 2021-2022 and transferred five buses to SolTrans at no cost. The five buses were originally purchased for $2,938,560 in September 2018. At the date of the transfer in February 2022, the assets had a net book value of $1,934,555. The assets were removed from the City’s books, resulting in a loss on disposition of capital assets during FY 2021-2022. During FY 2022-2023, FAST ceased operating the Blue Express line and transferred four buses to SolTrans at no cost. The four buses were originally purchased for $2,350,848 in September 2018. At the date of the transfer in August 2022, the assets had a net book value of $1,430,102. The assets were removed from the City’s books, resulting in a loss on disposition of capital assets for FY 2022-2023.

Packet Page 308 of 516Attachment 11 Page 22 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
18 Note 3 Due to Metropolitan Transportation Commission (MTC) / City of Fairfield The Transportation Enterprise Fund reflects a payable back to MTC as of June 30, 2023 and 2022, in the amount of $804,028 and $1,718,637, respectively, to be deposited into the City of Fairfield’s LTF account. This money will be available for future transit operations and capital projects.

The Transportation Enterprise Fund reflects a payable back to the City of Fairfield as of June 30, 2023 and 2022, in the amount of $74,404 and $7,346,708, respectively. For financial statement purposes, a one-day, non-interest bearing borrowing from the City of Fairfield is recorded as of June 30th and repaid the following day upon receipt of grant reimbursements. The Capital Projects Fund reflects a payable back to the City of Fairfield as of June 30, 2022, in the amount of $201,000. All capital project expenditures are funded by the City and the City will be reimbursed by the LTF accounts.

Note 4 Unearned Revenue
The City received various funding for certain capital projects which are eligible but have yet to be completed at the end of the fiscal year. Funding includes Low Carbon Transit Operations Program and the State of Transportation – State of Good Repair. As of June 30, 2023 and 2022, the unearned revenues for the Transportation Enterprise Fund were $400,478 and $330,124, respectively, which will be used to fund various equipment and projects, as noted below.
2023 2022
Beginning balance 330,124$ 331,847$
Additions:

LCTOP 44,775 19,955
STA-SGR 20,953 28,433
Interest earned 8,168 2,935
Total additions 73,896 51,323
Reductions:

Bus and bus equipment (3,542) (1,283)
Electric infrastructure (51,763)
Total reductions (3,542) (53,046)
Ending balance 400,478$ 330,124$
Transportation Enterprise Fund
Note 5 Long Term Obligations
The following is a summary of the long-term obligation transactions of the Transportation Enterprise Fund for the year ended June 30, 2023:

Balance Incurred or Satisfied or Balance Due within More than 7/1/2022 Issued Matured 6/30/2023 One Year One Year
Compensated absences 183,882$ 84,257$ 97,958$ 170,181$ 8,509$ 161,672$ Net pension liability 1,873,582 1,911,973 306,428 3,479,127 3,479,127 Subscriptions 86,899 28,971 57,928 28,674 29,254 Total long term obligations 2,144,363$ 1,996,230$ 433,357$ 3,707,236$ 37,183$ 3,670,053$ Incurred or Balance
Balance Issued Satisfied or 6/30/2022 Due within More than 7/1/2021 As Restated Matured As Restated One Year One Year Compensated absences 175,703$ 15,342$ 7,163$ 183,882$ 5,516$ 178,366$ Net pension liability 2,892,942 408,596 1,427,956 1,873,582 1,873,582 Subscriptions 86,899 86,899 28,971 57,928
Total long term obligations 3,068,645$ 510,837$ 1,435,119$ 2,144,363$ 34,487$ 2,109,876$ Packet Page 309 of 516Attachment 11 Page 23 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
19 Note 6 Subscription-based Information Technology Agreements (SBITAs) As of year-end June 30, 2023, the City had entered into a subscription for the use of Swiftly software, with a term of three years. As of June 30, 2023, the value of the subscription liability outstanding is $57,928. The City is required to make annual fixed payments, and this subscription has an interest rate of 2.0237%. The right-to-use subscription asset is recognized as a Capital Asset (see Note 2), and the value of the right-to-use subscription asset as of June 30, 2023 is $89,649, with accumulated amortization of $29,102.

The future principal and interest subscription payments as of June 30, 2023, were as follows:

Fiscal Year Ending Principal Interest Total
2024 28,674$ 1,172$ 29,846$
2025 29,254 592 29,846
Totals 57,928$ 1,764$ 59,692$
Note 7 Fare Revenue Ratio
Under the Transportation Development Act, the Transportation Enterprise Fund is required to maintain a ratio of fare revenue to operating expense of at least 20% for the fixed route service and specialized services combined.

The specialized service includes Local Special Fare Assistance, which consists of TDA collected from other local governmental agencies to run the Solano County inter-city taxi program and is included for the purpose of calculating the fare revenue ratio. Due to the impact on fares from the Covid-19 pandemic, the 20% fare revenue ratio requirement was waived for FY 21-22 and FY 22-23 (by Assembly Bill No 149). The calculation of the fare revenue for the fiscal year ended June 30, 2023 and 2022 is as follows:

Fixed Specialized
Route Service Total
Operating income
Passenger fares 435,259$ 93,868$ 529,127$ Miscellaneous 62,488 - 62,488
Total operating income 497,747$ 93,868$ 591,615$ Operating expenses 9,338,034$ 1,759,307$ 11,097,341$ Less: Depreciation/amortization (747,661) (41,207) (788,868) Adjusted operating expenses 8,590,373$ 1,718,100$ 10,308,473$ Fare revenue ratio 5.79%5.46%5.74%
Fixed Specialized
Route Service Total
Operating income
Passenger fares 666,200$ 106,782$ 772,982$ Miscellaneous 93,990 - 93,990
Local funds - RM2 734,550 - 734,550
Total operating income 1,494,740$ 106,782$ 866,972$ Operating expenses 11,847,043$ 1,580,633$ 13,427,676$ Less: Depreciation/amortization (1,144,833) (69,523) (1,214,356) Adjusted operating expenses 10,702,210$ 1,511,110$ 12,213,320$ Fare revenue ratio 13.97%7.07%7.10%
2023
2022
Packet Page 310 of 516Attachment 11 Page 24 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
20 Note 8 Pension Plan
A.General Information about the Pension Plan
The Transportation Enterprise Fund participates in the City’s Miscellaneous Pension Plan by sharing the costs related to the pension plan with the City for eligible employees. All plan information described below pertains to the overall plan for the City.

Plan Description – The City contributes to the California Public Employees Retirement System (CalPERS), an agent multiple-employer system that acts as a common investment and administrative agent for participating public entities within the state of California. All qualified permanent and probationary employees of the Transportation Enterprise Fund are eligible to participate in the City’s Miscellaneous Plan. Benefit provisions under the Plans are established by State statute and City resolution. CalPERS issues publicly available reports that include a full description of the pension plans regarding benefit provisions, assumptions and membership information that can be found on the CalPERS website at www.calpers.ca.gov .

Benefits Provided - CalPERS provides retirement and disability benefits, annual cost of living adjustments and death benefits to plan members, who must be public employees and beneficiaries. Benefits are based on years of credited service, equal to one year of full time employment. Classic miscellaneous members with five years of total service are eligible to retire at age 50 with statutorily reduced benefits. PEPRA miscellaneous members with five years of total service are eligible to retire at age 52 with statutorily reduced benefits. All members are eligible for non-duty disability benefits after 10 years of service. The death benefit is one of the following:
the Basic Death benefit, the 1957 Survivor Benefit, or the Optional Settlement 2W Death Benefit. The cost of living adjustments for each plan are applied as specified by the Public Employees’ Retirement Law.

The Plans’ provisions and benefits in effect at June 30, 2023, are summarized as follows:

Classic Plan Tier II PEPRA
Hire Date Prior to 8/26/2012 On or After 8/26/2012 On or After 1/1/2013 Formula 2.7% @ 55 2.5% @ 55 2% @ 62
Benefit vesting schedule 5 years of service 5 years of service 5 years of service Benefit payments monthly for life monthly for life monthly for life Retirement age 50-55 50-55 52-67
Monthly benefits, as a % of annual salary 2.0% to 2.7%2.0% to 2.5%1.0% to 2.5% Required employee contribution rates 10.50%10.50%6.50%
Required employer contribution rates 39.230%39.230%41.730% Miscellaneous

Contributions - Section 20814(c) of the California Public Employees’ Retirement law requires that the employer contribution rates for all public employers are determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in rate. Funding contributions for the City’s Miscellaneous Plan is determined annually on an actuarial basis as of June 30 by CalPERS. The actuarially determined rate is the estimated amount necessary to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. The City is required to contribute the difference between the actuarially determined rate and the contribution rates of employees.

For the year ended June 30, 2023 and 2022, the Transportation Enterprise Fund’s proportionate share of the City’s contribution to the City’s Miscellaneous Plan was $345,686 and $322,073, respectively.

Packet Page 311 of 516Attachment 11 Page 25 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
21 Note 8 Pension Plan (continued)
B.Net Pension Liability
As of June 30, 2023 and 2022, the Transportation Enterprise Fund reported a liability of $3,479,127 and $1,873,582, respectively, for its proportionate share of the City's net pension liability. The June 30, 2023 net pension liability of the City’s Miscellaneous Plan was measured as of June 30, 2022 and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of June 30, 2021 rolled forward to June 30, 2022. The Transportation Enterprise Fund’s proportion of the City's net pension liability was based on the Transportation Enterprise Fund’s fiscal year 2022 actual contributions to the City's pension plan relative to the total contribution of the City’s Miscellaneous Plan.

The June 30, 2022 net pension liability of the City’s Miscellaneous Plan was measured as of June 30, 2021 and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of June 30, 2020, rolled forward to June 30, 2021. The Transportation Enterprise Fund’s proportion of the City's June 30, 2021 net pension liability was based on the Transportation Enterprise Fund’s fiscal year 2021 actual contributions to the City's pension plan relative to the total contribution of the City’s Miscellaneous Plan.

At June 30, 2023 and 2022, the Transportation Enterprise Fund’s proportion of the City’s Miscellaneous Plan was 2.74% and 2.89% respectively.

Actuarial Assumptions - The total pension liability in the June 30, 2021 and 2020 Miscellaneous Plan actuarial valuations were determined using the following actuarial assumptions:
2023 2022
Valuation Date June 30, 2021 June 30, 2020
Measurement Date June 30, 2022 June 30, 2021
Actuarial Cost Method Entry-Age Entry-Age
Normal Cost Method Normal Cost Method
Actuarial Assumptions:

Discount Rate 6.90%7.15%
Inflation 2.30%2.50%
Payroll Growth 2.80%2.75%
Projected Salary Increase (1)3.00% - 10.44%3.15% - 11.25% Investment Rate of Return (2)6.80%7.00%
Mortality (3)Derived using CalPERS’ Derived using CalPERS’ Membership Data for all Funds Membership Data for all Funds (1)Depending on age, service and type of employment
(2)Net of pension plan investment expenses, including inflation (3)The mortality table used was developed based on CalPERS-specific data. The probabilities of mortality are based on the 2021 CalPERS Experience Study for the period from 2001 to 2019. Pre-retirement a nd Post-retirement mortality rates include generational mortality improvement using 80% of Scale MP-2020 published by the Society of Actuaries. For more details on this table, please refer to the CalPERS Experience Study and Review of Actuarial Assumptions report from November 2021 that can be found on the CalPERS website.

Packet Page 312 of 516Attachment 11 Page 26 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
22 Note 8 Pension Plan (continued)
Other actuarial assumptions used in the June 30, 2021 valuation were based from the CalPERS Experience Study and Review of Actuarial Assumptions report from November 2021. Other actuarial assumptions used in the June 30, 2020 valuation were based from the CalPERS Experience Study and Review of Actuarial report from December 2017. These can be found on the CalPERS website at: www.calpers.ca.gov .

Discount Rate – As of June 30, 2023 and 2022, the discount rates used to measure the total pension liability were 6.90% and 7.15%, respectively, for the City’s Miscellaneous Plan. The projection of cash flows used to determine the discount rate assumed that contributions from plan members will be made at the current member contribution rates and that contributions from employers will be made at statutorily required rates, actuarially determined. Based on those assumptions, the Plan’s fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on plan investments was applied to all periods of projected benefit payments to determine the total pension liability.

The long-term expected rate of return on pension plan investments was determined using a building-block method in which expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class.

In determining the long-term expected rate of return, CalPERS took into account both short-term and long- term market return expectations as well as the expected pension fund cash flows. For measurement date June 30, 2022, using historical returns of all of the funds’ asset classes, expected compound (geometric) returns were calculated over the next 20 years using a building-block approach. The expected rate of return was then adjusted to account for assumed administrative expenses of 10 Basis points. For measurement date June 30, 2021, using historical returns of the funds’ asset classes, expected compound (geometric) returns were calculated over the short-term (first 10 years) and the long-term (11+ years) using a building-block approach.

Using the expected nominal returns for both short-term and long-term, the present value of benefits was calculated for each PERF fund. The expected rate of return was set by calculating the rounded single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long-term returns. The expected rate of return was then set equal to the single equivalent rate calculated above and adjusted to account for assumed administrative expenses.

The expected real rates of return by asset class are as followed:

Asset Class
Asummed
asset
allocation Real Return (1) (2)
Global Equity - Cap-weighted 30.0%4.5%
Global Equity - Non-Cap-weighted 12.0%3.8%
Private Equity 13.0%7.3%
Treasury 5.0%0.3%
Mortgage-backed Securities 5.0%0.5%
Investment Grade Corporates 10.0%1.6%
High Yield 5.0%2.3%
Emerging Market Debt 5.0%2.5%
Private Debt 5.0%3.6%
Real Assets 15.0%3.2%
Leverage -5.0%-0.6%
Total 100%
(1) An expected inflation of 2.30% used for this period. (2) Figures are based on the 2021 Asset Liability Management Study. 2023
Packet Page 313 of 516Attachment 11 Page 27 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
23 Note 8 Pension Plan (continued)
Asset Class (1)
Target
Allocation
Real Return
Years 1-10 (2)
Real Return
Years 11+ (3)
Global Equity 50.0%4.8%6.0%
Fixed Income 28.0%1.0%2.6%
Inflation Assets 0.0%0.8%1.8%
Private Equity 8.0%6.3%7.2%
Real Estate 13.0%3.8%4.9%
Liquidity 1.0%0.0%-0.1%
Total 100%
(1) In the CalPERS ACFR, Fixed Income is included in Global Debt Securities; Liquidity is included in Short-term Investments; Inflation Assets are included in Global Equity Securities and Global Debt Securities.
(2) An expected inflation of 2.00% used for this period. (3) An expected inflation of 2.92% used for this period. 2022
Sensitivity of the Transportation Enterprise Fund’s proportionate share of the City’s Net Pension Liability to Changes in the Discount Rate - As of June 30, 2023 and 2022, the following presents the net pension liability of the Transportation Enterprise Fund’s proportionate share of the City of Fairfield’s net pension liability as of the measurement date, calculated using the discount rates of 6.90% for 2023 and 7.15% for 2022, as well as what the Transportation Enterprise Fund’s proportionate share of the City’s net pension liability would be if it were calculated using a discount rate that is 1-percentage point lower or 1-percentage point higher than the current rate:
2023 2022
1% Decrease 5.90%6.15%
Net Pension Liability 4,897,130$ 3,414,209$ Current Discount Rate 6.90%7.15%
Net Pension Liability 3,479,127$ 1,873,582$ 1% Increase 7.90%8.15%
Net Pension Liability 2,306,193$ 930,251$
Pension Plan Fiduciary Net Position- Detailed information about the City’s collective pension plans’ fiduciary net position is available in the separately issued CalPERS financial report.

Packet Page 314 of 516Attachment 11 Page 28 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
24 Note 8 Pension Plan (continued)
C.Pension Expense and Deferred Outflows/Inflows of Resources Related to Pensions For the year ended June 30, 2023 and 2022, the Transportation Enterprise Fund recognized pension expense of $509,637 and $138,564, respectively. At June 30, 2023 and 2022, the Transportation Enterprise Fund reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources:

Deferred
Outflows of
Resources
Deferred
Inflows of
Resources
Deferred
Outflows of
Resources
Deferred
Inflows of
Resources
Pension contributions subsequent to measurement date 345,686$ 322,073$ Differences between actual and expected experience 87,007 90,836 Changes in assumption 212,207
Change in proportion 39,596
Net differences between projected and actual earning
on plan investments 369,650 (800,357)$
Total 1,054,146$ -$ 412,909$ (800,357)$ 2023 2022
The amount of $345,686 reported as deferred outflows of resources related to contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2024. The amount reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized as pension expense as follows:

Fiscal
Year Ended
2024 242,646$
2025 205,905
2026 23,649
2027 236,251
Total 708,460$
Note 9 Contingent Liabilities
Federal and State grant funds were received by the City to be expended for specific purposes that are subject to review and audit by the grantor agencies. Such audits could lead to a request for reimbursement for expenditures disallowed under the terms of the grants. The amount, if any, of expenditures that may be disallowed by the granting agencies related to this program cannot be determined at this time, although the City expects such amounts, if any, to be immaterial.

Packet Page 315 of 516Attachment 11 Page 29 of 40

City of Fairfield
Transportation Enterprise and Capital Projects Funds
Notes to the Financial Statements
For the Years Ended June 30, 2023 and 2022
25 Note 10 Risk Management
The City is partially self-insured for workers’ compensation insurance with $750,000 retention per occurrence and general liability coverage with $750,000 retention per occurrence and is a member of joint power authorities for the coverage above and beyond the retention levels (see below). The City is completely self-insured for unemployment insurance, short-term disability insurance, other post-employment benefits (OPEB) and dental insurance coverage programs.

For worker’s compensation, the City purchases excess insurance coverage (above and beyond the retention limit of $750,000) from a governmental joint powers authority up to statutory limits per occurrence. This joint power authority is Prism formally known as the California State Association of Counties Excess Insurance Authority, a risk sharing pool of California public agencies, dedicated to controlling losses and providing effective risk management.

For general liability, the City is a member of the California Joint Powers Risk Management Authority (CJPRMA), a joint exercise of powers agency which provides the City with additional $40,000,000 liability coverage over and above the self-insured retention of $750,000. A property insurance policy is purchased by the member entities of CJPRMA. The deductible amount is $250,000. The CJPRMA is a legal entity separate and distinct from its member entities, as permitted by the California Government Code. Please refer to the City’s Annual Comprehensive Financial Report for additional information regarding the City’s self-insured program.

Note 11 Prior Period Adjustment
As of June 30, 2022, the City adopted GASB Statement No. 96, Subscription-Based Information Technology Arrangements (SBITAs). The implementation of this standard establishes that a SBITA results in a right to use subscription IT asset – an intangible asset – and a corresponding liability. The standard provides the capitalization criteria for outlays other than subscription payments, including implementation costs of a SBITA. The Statement requires recognition of certain SBITA assets and liabilities for SBITAs that previously were recognized as outflows of resources based on the payment provisions of the contract. Ending net position was restated to retroactively adopt the provisions of GASB Statement No. 96 as follows:

Transportation
Enterprise Fund
Net Position at June 30, 2022, as previously stated 1,563,733$ Prior period adjustment:

Recognition of right-to-use subscription asset 86,899
Recognition of subscription liability (86,899)
Net Position at June 30, 2022, as restated 1,563,733$
Packet Page 316 of 516Attachment 11 Page 30 of 40

City of Fairfield
Transportation Enterprise Fund
Required Supplementary Information
Schedule of the Transportation Enterprise Fund’s Proportionate Share Of the City’ Miscellaneous Plan Net Pension Liability
26 2015 2016 2017 2018 2019 2020 2021 2022 2023
Transportation Enterprise Fund's proportion to the City's net pension liability 2.62%2.62%2.61%2.76%2.87%3.26%3.14%2.89%2.74% Transportation Enterprise Fund's proportion share of the City's net pension liability 1,607,827$ 1,737,605$ 2,061,010$ 2,394,419$ 2,434,218$ 2,657,008$ 2,892,942$ 1,873,582$ 3,479,127$ Covered payroll (from prior year)638,382 642,096 650,352 661,510 716,042 790,193 953,437 963,306 927,181 Transportation Enterprise Fund's proportion share of the City's net pension liability as a percentage of covered payroll - employee payroll 251.86% 270.61% 316.91% 361.96%339.95% 336.25% 303.42% 194.50% 375.24% Miscellaneous Plan fiduciary net position as a percentage of the total pension liability 77.53% 75.96% 72.24% 71.05%71.81% 71.32% 70.27% 80.81% 68.19% Measurement date 6/30/2014 6/30/2015 6/30/2016 6/30/2017 6/30/2018 6/30/2019 6/30/2020 6/30/2021 6/30/2022 * Fiscal year 2015 was the first year of implementation (GASB 68), therefore, only nine years are shown.

Change of Assumptions - Effective with the June 30, 2021 valuation date (2022 measurement date), the accounting discount rate was reduced from 7.15% to 6.90%. In determining the long-term expected rate of return, CalPERS took into account long-term market return expectations as well as the expected pension fund cash flows. Projected returns for all asset classes are estimated, combined with risk estimates, and are used to project compound (geometric) returns over the long term. The discount rate used to discount liabilities was informed by the long-term projected portfolio return. In addition, demographic assumptions and the inflation rate assumption were changed in accordance with the 2021 CalPERS Experience Study and Review of Actuarial Assumptions. The accounting discount rate was 7.15% for measurement dates 2017 through 2021, 7.65% for measurement dates 2015 through 2016, and 7.50% for measurement date 2014.

Last Ten Years*
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City of Fairfield
Transportation Enterprise Fund
Required Supplementary Information
Schedule of Contributions
27 2015 2016 2017 2018 2019 2020 2021 2022 2023
Actuarially determined contributions 117,699$ 128,994$ 145,721$ 173,526$ 213,754$ 295,595$ 310,676$ 322,073$ 345,686$ Contributions in relation to the actuarially determined contributions (117,699) (128,994) (145,721) (173,526) (213,754) (295,595) (310,676) (322,073) (345,686) Contributions deficiency (excess)-$ -$ -$ -$ -$ -$ -$ -$ -$ Covered payroll (from current year)642,096$ 650,352$ 661,510$ 716,042$ 790,193$ 953,437$ 963,306$ 927,181$ 1,081,735$ Contributions as a percentage of covered payroll 18.33% 19.83% 22.03%24.23% 27.05% 31.00% 32.25% 34.74% 31.96% * Fiscal year 2015 was the first year of implementation (GASB 68), therefore, only nine years are shown.

Last Ten Years*
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City of Fairfield
Transportation Enterprise Fund
Schedules of Operating Expenses by Function
For the Years Ended June 30, 2023 and 2022
28 2023 2022
Operations:

Services 1,030,751$ 1,176,921$
Fuels and lubricants 722,812 1,425,039
Casualty and liability costs 302,816 425,841
Utilities 240,010 169,217
Purchased transportation 3,606,089 4,694,938
Materials and supplies 8,164 24,399
Miscellaneous 45,864 67,218
Total operations 5,956,506 7,983,573
Vehicle maintenance:

Services 2,184,626 2,541,483
Total vehicle maintenance 2,184,626 2,541,483
General and administration:

Salaries 389,013 468,995
Fringe benefits 517,519 282,216
Services 1,142,082 898,609
Materials and supplies 3,946 10,913
Miscellaneous 76,033 27,531
Transfers out 38,748 43,993
Total general and administration 2,167,341 1,732,257
Depreciation and amortization 788,868 1,214,356
Total operating expenses 11,097,341$ 13,471,669$
Packet Page 319 of 516Attachment 11 Page 33 of 40

29 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards, the Transportation Development Act, California Government Code §8879.55, and State Senate Bill 88 (2007) To the Honorable Mayor and Members of the City Council
City of Fairfield, California
We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States (Government Auditing Standards), the financial statements of the Transportation Capital Projects Fund and the Transportation Enterprise Fund of the City of Fairfield, California (City), as of and for the year then ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City’s Transportation Development Act Article 4 and 8 Program’s (TDA Program) basic financial statements and have issued our report thereon dated January 30, 2024. Our report includes an emphasis of matter paragraph noting that the financial statements present only the Transportation Capital Projects Fund and the Transportation Enterprise Fund and do not purport to and do not present fairly the financial position of the City as of June 30, 2023. Our report also included an emphasis of matter paragraph regarding the City's adoption of Governmental Accounting Standards Board Statement No. 96, Subscription-Based Information Technology Arrangements, effective July 1, 2021.

Accordingly, we do not express an opinion on the effectiveness of the City’s internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

30 Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that have not been identified. We identified certain deficiencies in internal control, described in the accompanying Schedule of Findings and Responses as items 2023-001 and 2023-002 that we consider to be material weaknesses.

Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the TDA Program's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, including the applicable provisions of §6666 and §6667 of Title 21, Chapter 3, Subchapters 2 of the California Code of Regulations, California Government Code §8879.55 (Public Transportation Modernization, Improvement, and Service Enhancement Account), and California State Senate Bill 88 (2007) et seq., noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards or §6666 and §6667 of Title 21 of the California Code of Regulations, California Government Code §8879.50 and California State Senate Bill 88(2007), et seq.

City’s Responses to Findings
Government Auditing Standards requires the auditor to perform limited procedures on the City’s responses to the findings identified in our audit and described in the accompanying Schedule of Findings and Responses. The City’s responses were not subjected to the other auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the responses.

Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

Sacramento, California
January 30, 2024
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City of Fairfield, California
TDA Programs
Schedule of Findings and Responses
For the Year Ended June 30, 2023
31 2023-001 Systems Access, Security and Segregation of Duties Type of Finding: Material Weakness in Internal Control over Financial Reporting Criteria:

System security should also be reviewed by management to ensure that all settings are applied and function as designed.

Condition:

Cause:

The City does not have a formal and documented process for the review of user access or system security settings by management.

Effect:

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City of Fairfield, California
TDA Programs
Schedule of Findings and Responses
For the Year Ended June 30, 2023
32 Recommendation:

We also recommend that management implement a formal review and approval of changes made to user access assignments.

Views of Responsible Officials:

We recognize the importance of maintaining a secure and efficient access management system.

In response to your recommendations, City will take the following actions:

Formal Review and Approval of Existing Users:

The city agrees with the recommendation and will initiate a comprehensive review of all existing users and their assigned access to ensure alignment with their positions and responsibilities.

This review will help identify and rectify any instances of inappropriate access, ensuring a more robust segregation of duties.

Formal Review and Approval of Access Changes:

Packet Page 323 of 516Attachment 11 Page 37 of 40

City of Fairfield, California
TDA Programs
Schedule of Findings and Responses
For the Year Ended June 30, 2023
33 Periodic Reviews of User Access:

We will establish a protocol for conducting periodic reviews of users and their assigned access.

These reviews will be conducted regularly to ensure that the access granted to individuals remains appropriate for their evolving roles and responsibilities. 2023-002 Manual Adjustments and Chart of Accounts for Financial Report Type of Finding: Material Weakness in Internal Control over Financial Reporting Criteria:

Condition:

During our audit, we noted that the City does not utilize a chart of accounts which identifies the proper mapping and classification of accounts in the annual financial statements. The mapping and classification of accounts is currently performed manually on an individual fund basis by different accountants which increases the risk of improper and inconsistent mapping and classification in the preparation of the annual financial statements. During our audit, we identified numerous instances in which accounts were improperly mapped in the financial statements.

We also identified that certain accounts and activity are manually adjusted in the preparation of the financial statements (offline adjustments) and are not recorded in the general ledger. These offline adjustments did not include evidence of management’s review and approval.

Cause:

We also noted the City did not formally integrate the preparation of the annual financial statements with the new accounting system.

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City of Fairfield, California
TDA Programs
Schedule of Findings and Responses
For the Year Ended June 30, 2023
34 Effect:

Without formal guidelines for the mapping of accounts, there is an increased risk of improper mapping and classification of accounts in the preparation of the annual financial statements.

This also increases the risk that management fails to identify improper mapping of accounts during their review as the accounts comprising the individual line-items is not readily available.

As a consequence of allowing offline adjustments, there is an increasing risk of misstating or omitting certain accounts or transactions. Misstatement of the financial statements could result in serious misrepresentations of the City’s financial position and results of operations.

Recommendation:

We recommend that management establish a formal mapping and classification of accounts for financial reporting to ensure that the accounts are properly and consistently mapped in the annual financial statements. We also strongly suggest that management investigate the capabilities of its accounting system to identify the classification of accounts in the financial statements. We also recommend to investigate implementing an integrated financial statement preparation solution that interfaces with the City's new accounting system to assist minimizing the manual input into the preparation of financial statements and ensure consistency.

We further recommend that management record all adjustments required for the preparation of the financial statements into the general ledger to ensure that all adjustments are retained in the accounting system and are subject to the internal controls of the accounting system. All adjustment required in the preparation of the annual financial statements should be formally documented, reviewed and approved prior to posting to the financial statements.

Views of Responsible Officials:

Currently, all adjustments have and are documented (through our audit work papers), reviewed, and approved before the preparation of the financial statements.

Packet Page 325 of 516Attachment 11 Page 39 of 40

City of Fairfield, California
TDA Programs
Summary Schedule of Prior Audit Findings
For the Year Ended June 30, 2023
35 None Reported.

Packet Page 326 of 516Attachment 11 Page 40 of 40

Independent Accountant’s Report on
Applying Agreed-Upon Procedures Related To
The Article XIII-B Appropriations Limit Calculation
For the Fiscal Year Ended June 30, 2023
City of Fairfield, California
eidebailly.com
Packet Page 327 of 516Attachment 12 Page 1 of 3

1 Independent Accountant’s Report on Applying Agreed-Upon Procedures Related to the Article XIII-B Appropriations Limit Calculation To the Honorable Mayor and Members of the City Council
City of Fairfield, California
We have performed the procedures enumerated below, on the Appropriations Limit Calculation of the City of Fairfield, California (City) prepared in accordance with Article XIII-B of the California Constitution for the fiscal year ended June 30, 2023. The City’s management is responsible for the Appropriations Limit Calculation.

The City has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of evaluating the Appropriations Limit Calculation and we will report on findings based on the procedures performed. The report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.

The procedures performed and associated findings are as follows:

1.We obtained the completed worksheets setting forth the calculations necessary to establish the appropriations limit and compared the 2022-2023 limit and annual adjustment factors included in those worksheets to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned worksheets to those that were selected by a recorded vote of the City Council.

Finding: No exceptions were found as a result of this procedure.

2.We added last year's limit to the annual adjustment amount and compared the resulting amount to the 2022-2023 appropriations limit.

Finding: No exceptions were found as a result of this procedure.

3.We compared the current year information to the worksheet described in Procedure 1 above and to the information provided by the California State Department of Finance.

Finding: No exceptions were found as a result of this procedure.

4. We agreed the prior year appropriations limit to the prior year appropriations limit adopted by the City Council.

Finding: No exceptions were no as a result of this procedure.

2 We were engaged by the City to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not conduct an examination or review, the objective of which would be the expression of an opinion or conclusion, respectively, on the Appropriations Limit Calculation. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. No procedures have been performed with respect to the determination of the appropriation limit for the base year, as defined by Article XIII-B of the California Constitution.

We are required to be independent of the City and to meet our ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.

Sacramento, California
January 30, 2024
Packet Page 329 of 516Attachment 12 Page 3 of 3

Independent Accountant’s Report on
Applying Agreed-Upon Procedures
For the Year Ended June 30, 2023
Golf Courses Fund,
City of Fairfield, California
eidebailly.com
Packet Page 330 of 516Attachment 13 Page 1 of 11

City of Fairfield, California
Golf Courses Fund
Table of Contents
June 30, 2023
Independent Accountant’s Report ............................................................................................................................ 1 Exhibits – Agreed-Upon Procedures and Findings
Exhibit A ................................................................................................................................................................. 2 Exhibit B ................................................................................................................................................................. 6 Exhibit C ................................................................................................................................................................. 8 Exhibit D ................................................................................................................................................................. 9 Packet Page 331 of 516Attachment 13 Page 2 of 11

1 Independent Accountant’s Report
To the Honorable Mayor and Members of the City Council
City of Fairfield, California
We have performed the procedures described in Exhibit A related to Kemper Sports Management Inc. (Operator)’s compliance with the requirements outlined by the “January 1, 2008, Management Agreement” (Agreement) between the City of Fairfield, California (City) and the Operator for the year ended June 30, 2023. The City’s and Operator’s management are responsible for the information contained in the exhibits and accounting records used to perform the procedures.

The City has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of assisting the City and Operator in determining the Operator’s compliance with the requirements outlined by the Agreement between the City and the Operator for the year ended June 30, 2023, and we will report on findings based on the procedures performed. Additionally, the Operator has agreed to and acknowledged that the procedures performed are appropriate to meet their purposes. This report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.

The procedures and associated findings are described in Exhibit A.

We were engaged by the City to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not conduct an examination or review, the objective of which would be the expression of an opinion or conclusion, respectively, on the results summarized in Exhibit A and the schedules in Exhibits B, C, and D. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

We are required to be independent of the City and the Operator and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.

This report is intended solely for the information and use of the Mayor, members of the City Council and management of the City and Operator and is not intended to be and should not be used by anyone other than these specified parties.

2 City of Fairfield, California
Golf Courses Fund
Exhibit A
Year Ended June 30, 2023

The agreed-upon procedures performed, and associated findings are as follows:

1. Conduct inquiries of Operator management sufficient to obtain an understanding of the accounting processes and internal controls over the following systems: cash receipts and revenues, inventory and cost of goods sold tracking, and disbursements and expenses. Observe procedures performed by Operator personnel in each of the business cycles described previously. Report any exceptions to the following Operator-management assertions:

A. Transactions are clearly documented and readily available for examination; B. Transactions are properly recorded and properly classified; and C. The responsibilities of authorization, recording and custody are segregated.

Findings – We performed interviews with the Operator’s accounting staff and documented and observed the Operator’s accounting processes and internal controls over the following systems: cash receipts and revenues, inventory and cost of goods sold tracking, and disbursements and expenses. Key controls, including management review processes and segregation of duties, were identified for each of the processes. No exceptions were found as a result of the procedure.

2. For the Rancho Solano and Paradise Valley Golf Courses, inspect the following Operator accounting reports and records: the June 30, 2023, trial balance, the June 30, 2023, bank reconciliation plus three (3) haphazardly selected interim fiscal year 2022-23 bank reconciliations, and the inventory variance report at June 30, 2023. Report all unexplained reconciling differences identified on these reports.

Findings – We obtained and inspected the accounting records of the Rancho Solano and Paradise Valley Golf Courses including June 30, 2023, trial balances, bank reconciliations, and inventory variance reports. No unexplained reconciling differences were found as a result of the procedure.

3. Perform current fiscal year to prior fiscal year analytical review using the schedule of revenues, expenses, and changes in net position and the schedule of net position and compare and investigate all significant variances exceeding $220,000 and 10 percent.

Findings – We obtained the schedule of revenues, expenses, and changes in net position and the schedule of net position from the Golf Course Operator for the year ended June 30, 2023, for Paradise Valley and Rancho Solano and performed a current fiscal year to prior fiscal year analytical review and comparison. There was one variance identified in the distributions to the city of $474,898 that required further investigation. See Exhibits C and D for details.

4. Reconcile the “Distributions to the City of Fairfield” accounting records of the Operator to the City’s accounting records.

Findings – We reconciled the total distributions from the Rancho Solano and Paradise Valley Golf Courses made to the City to the City’s general ledger. We also traced the cash distributions to the City's accounting records.

The following is the summary of the reconciliation performed.

Packet Page 333 of 516Attachment 13 Page 4 of 11

3 City of Fairfield, California
Golf Courses Fund
Exhibit A
Year Ended June 30, 2023

No exceptions were found as a result of this procedure.

Paradise Valley Rancho Solano
Check Amount for Check Amount for
Months in Excess Excess Cash Excess Cash Total
July 50,042$ 90,616$ 140,658$
August - {1}46,872 46,872 September 63,728 48,111 111,838 October 27,190 11,749 38,939
November - {1}- {1}- December - {1}- {1}- January - {1}- {1}- February - {1}708 708 March - {1}- {1}- April 26,151 106,949 133,100
May 87,367 108,063 195,430
June 154,435 98,595 253,030
Total cash distributions 408,913$ {2}511,662$ {2}920,575$ {1} - Excess cash is remitted to the City only if working capital exceeds $200k. Working capital is below threshold for the selected periods.
{2} - The amount differs from Exhibit D as the operator recognizes these on a cash basis versus the City recognizes these on an accrual basis.

5. Inspect the original contract and supplementary amendments and prepare a summary of the City- Operator Agreement terms and operation obligations.

Findings – We obtained the original management agreement between the Operator dated January 21, 2003, approved by the City Council on November 19, 2002, through Resolution No. 2002-282. We found that the term of this contract was for the five-year period of January 21, 2003 to December 31, 2007.

We obtained a copy of the extension to the original management agreement between the City and the Operator dated January 1, 2008, which was approved by the City Council on December 19, 2007, via Resolution No. 2007- 337. We found that this extended the term of the original agreement for five- and one-half years, until June 30, 2013, renewable upon mutual agreement of the parties for an additional four years, until June 30, 2017.

We obtained a copy of the second extension of the management agreement with the Operator, which was approved by the City Council on December 16, 2008, via Resolution No. 2008-309. We found that the term of the agreement was extended to December 31, 2015. The management agreement with the Operator was extended a third time, which was approved by the City Council via Resolution No. 2016-29. The mutual extension option was changed to December 31, 2017.

Packet Page 334 of 516Attachment 13 Page 5 of 11

4 City of Fairfield, California
Golf Courses Fund
Exhibit A
Year Ended June 30, 2023

We obtained a copy of the fourth extension of the management agreement with the Operator, which was approved by the City Council on December 19, 2017, via Resolution No. 2017-278. We found that the term of the agreement was extended to February 28, 2018. The management agreement with the Operator was extended a fifth time, which was approved by the City Council via Resolution No. 2018-24. We found that the term of the agreement was extended to December 31, 2022.

We obtained a copy of the sixth extension of the management agreement with the Operator, which was approved by the City Council on December 6, 2022, via Resolution 2022-331. We found that the term of the agreement was extended to December 31, 2023.

We found that per the terms of the contract, the Operator is retained as an independent contractor to manage and operate the golf courses. The Operator’s basic service obligations of operation include, but are not limited to, golf professional services, sales of merchandise, golf instruction, renting of golf carts, operations of a junior golf and caddy program, pro shop services, building and equipment maintenance services and grounds maintenance services.

No exceptions were found as a result of this procedure.

6. Prepare a schedule of “Analysis on Sales” showing a current fiscal year to prior fiscal year analysis of sales by paid rounds, other rounds, total golf revenue, and average revenue per total round for both City golf courses.

Findings – We computed the Analysis on Sales below based on revenue and rounds played from the Operator.

The following is revenue-by-round summary for each course for the year ended June 30, 2023:

6/30/2023 6/30/2022 % Variance 6/30/2023 6/30/2022 % Variance Paid Rounds 58,477$ 64,829$ -10%58,445$ 63,260$ -8% Other Rounds 2,167 1,998 8%2,907 2,681 8% Total rounds 60,644$ 66,827$ -9%61,352$ 65,941$ -7% Total golf revenue 3,017,098$ 3,145,410$ -4%3,393,122$ 3,519,582$ -4% Average revenue per
Total round 49.75$ 47.07$ 6%55.31$ 53.37$ 4% Rancho Solano Paradise Valley
No exceptions were found as a result of this procedure.

7. Prepare an “Analysis of management fees paid” and separately present the following components of the calculation: (1) consumer price index used, (2) the calculation of the incentive management fee, (3) a three-year trend analysis for the incentive management fee, (4) the calculation of the fixed management fee, and (5) a three-year trend analysis of the fixed management fee.

Packet Page 335 of 516Attachment 13 Page 6 of 11

5 City of Fairfield, California
Golf Courses Fund
Exhibit A
Year Ended June 30, 2023

Findings – In January 2003, the City and the Operator entered into a management agreement. This agreement was revised during fiscal year 2008, to change the management fee calculations. The management fixed fee base was $150,000 plus an adjustment based on the change in the consumer price index factor published in December of each year. Since the consumer price index factor is not available for the most recent calendar year, the prior calendar year information is used. An additional management incentive fee of 10 percent is available if the amount by which gross revenues for each fiscal year exceed an incentive benchmark after adjustment for the change in the consumer price index factor published in December of the prior two years. The incentive fee cannot exceed twenty percent of the total fixed management fee for any fiscal year.

The consumer price index used, calculation of the incentive management fee, a three year trend analysis for the incentive management fee, the calculation of the fixed management fee, and the three year trend analysis of the fixed management fee are presented within Exhibit B. Based on the procedures performed and the examination of available records it appears that the Operator has met and/or exceeded the incentive benchmark amount used for calculating the incentive management fee, for the fiscal year ended June 30, 2023.

No exceptions were found as a result of this procedure.

Packet Page 336 of 516Attachment 13 Page 7 of 11

6 City of Fairfield, California
Golf Courses Fund
Exhibit B
Year Ended June 30, 2023

i. Consumer Price Index

December 2020 December 2021
Consumer Price Consumer Price CPI Factor
Fiscal Year Index*Index* Adjustment
2023 272.683 291.673 107.028% * The Consumer Price Index factor is an average of three indicators:

December 2020 December 2021 % of Change
U.S. City Average 254.081 273.925 7.810% San Francisco, Oakland, San Jose Average 295.687 312.019 5.523% West Urban Average 268.282 289.076 7.751% Average 272.683 291.673 7.028%

ii. Incentive Management Fee Calculation

The calculation of the Incentive Management Fee as defined by the management agreement for gross revenues is as follows:

Incentive Incentive
Benchmark Benchmark with
Before CPI CPI Factor CPI
Fiscal Year Adjustment Adjustment Adjustment
2023 $ 5,741,182 107.028% $ 6,144,678
Revenues for the fiscal year ended June 30, 2023
Rancho Solano 3,017,098$
Paradise Valley 3,393,122
Total revenues for both golf courses 6,410,220
Incentive benchmark for fiscal year ended June 30, 2023 6,144,678 Amount of revenues exceeding the Incentive Benchmark 265,542$ Computed Incentive Management Fee at 10%26,554$
Maximum Incentive Management Fee (20% of Management Fixed Fee)84,894$ Lessor of 1) the Management Incentive Fee at 10% of revenues exceeding theIncentive Benchmark or 2) 20% of the Management Fixed Fee to be paid 26,554$ Packet Page 337 of 516Attachment 13 Page 8 of 11

7 City of Fairfield, California
Golf Courses Fund
Exhibit B (continued)
Year Ended June 30, 2023

iii. Three Year Trend Information for the Incentive Management Fee Calculation

Incentive
Cumulative CPI CPI Factor Benchmark with
Fiscal Year Adjustment Adjustment CPI Adjustment
2021 267.933 102.409%5,509,460$
2022 272.683 101.755%5,642,158
2023 291.673 107.028%6,144,678
iv. Management Fixed Fee Calculation

The calculation of the management fixed fee amount as defined by the management agreement is as follows:

Management ManagementFixed Fee Fixed Fee
Based Before CPI Factor with
Fiscal Year CPI Adjustment Adjustment CPI Adjustment
2023 396,596$ 107.028%424,469$
v. Three Year Trend Information for the Management Fixed Fee Calculation Management
Fixed Fee
Cumulative CPI CPI Factor with
Fiscal Year Adjustment Adjustment CPI Adjustment
2021 267.933 102.409%389,756$
2022 272.683 101.755%396,596
2023 291.673 107.028%424,469

Packet Page 338 of 516Attachment 13 Page 9 of 11

8 City of Fairfield, California
Golf Courses Fund
Exhibit C
June 30, 2023

Schedule of Net Position

6/30/2023 6/30/2022 $ Variance %6/30/2023 6/30/2022 $ Variance %6/30/2023 6/30/2022 $ Variance % Current Assets
Cash and cash equivalents 402,483$ 405,577$ (3,094)$ -1%442,331$ 426,637$ 15,694$ 3% 844,814$ 832,214$ 12,600$ 2% Inventory 108,272 72,217 36,055 50% 166,907 163,369 3,538 2% 275,179 235,586 39,593 17% Total assets 510,755$ 477,794$ 32,961$ 7% 609,238$ 590,006$ 19,232$ 3% 1,119,993$ 1,067,800$ 52,193$ 5% Current Liabilities
Accounts payable and accrued
expenses 120,090$ 172,995$ (52,905)$ -31% 135,297$ 192,636$ (57,339)$ -62% 255,387$ 365,631$ (110,244)$ -30% Accrued payroll - 41,314 (41,314) -100%- 42,709 (42,709) -167%- 84,023 (84,023) -100% Unearned revenue 89,729 73,180 16,549 23% 429,032 403,494 25,538 9% 518,761 476,674 42,087 9% Total current liabilities 209,819$ 287,489$ (77,670)$ -27% 564,329$ 638,839$ (74,510)$ -19% 774,148$ 926,328$ (152,180)$ -16% Investment in Inventory 108,272$ 72,217$ 36,055$ 50% 166,907$ 163,369$ 3,538$ 2% 275,179$ 235,586$ 39,593$ 17% Working capital advance from
City of Fairfield 192,664 118,088 74,576 63% (121,998) (212,202) 90,204 149% 70,666 (94,114) 164,780 -175% Net position 300,936$ 190,305$ 110,631 58% 44,909$ (48,833)$ 93,742$ 44% 345,845$ 141,472$ 204,373$ 144% Net Position
Liabilities and Net Position
Rancho Solano Paradise Valley Total
Assets

Packet Page 339 of 516Attachment 13 Page 10 of 11

9 City of Fairfield, California
Golf Courses Fund
Exhibit D
Year Ended June 30, 2023

Schedule of Revenues, Expenses, and Changes in Net Position

6/30/2023 6/30/2022 $ Variance %6/30/2023 6/30/2022 $ Variance %6/30/2023 6/30/2022 $ Variance % Golf Course
Green fees and cart fees 2,664,313$ 2,753,535$ (89,222)$ -3%2,526,729$ 2,623,520$ (96,791)$ -4%5,191,042$ 5,377,055$ (186,013)$ -3% Range fees 102,396 124,859 (22,463) -18%366,212 400,472 (34,260) -9%468,608 525,331 (56,723) -11% Total golf course revenues 2,766,709 2,878,394 (111,685) -4%2,892,941 3,023,992 (131,051) -4%5,659,650 5,902,386 (242,736) -4% Pro Shop
Merchandise sales 223,084 226,262 (3,178) -1%353,446 381,115 (27,669) -7%576,530 607,377 (30,847) -5% Other pro shop 27,305 40,754 (13,449) -33%146,735 114,475 32,260 28%174,040 155,229 18,811 12% Total pro shop revenues 250,389 267,016 (16,627) -6%500,181 495,590 4,591 1%750,570 762,606 (12,036) -2% Total operating revenues 3,017,098 3,145,410 (128,312) -4%3,393,122 3,519,582 (126,460) -4%6,410,220 6,664,992 (254,772) -4% Golf Course
Payroll and related expenses 815,636 779,326 36,310 5%882,899 819,751 63,148 8%1,698,535 1,599,077 99,458 6% Repair and maintenance 523,763 548,303 (24,540) -4%626,620 623,826 2,794 0%1,150,383 1,172,129 (21,746) -2% Total golf course expenses 1,339,399 1,327,629 11,770 1%1,509,519 1,443,577 65,942 5%2,848,918 2,771,206 77,712 3% Pro Shop
Payroll and related expenses 341,855 353,782 (11,927) -3%410,236 383,516 26,720 7%752,091 737,298 14,793 2% Cost of goods sold 154,143 151,570 2,573 2%269,930 281,503 (11,573) -4%424,073 433,073 (9,000) -2% Total pro shop expenses 495,998 505,352 (9,354) -2%680,166 665,019 15,147 2%1,176,164 1,170,371 5,793 0% General and Administrative 232,610 263,792 (31,182) -12%307,578 339,959 (32,381) -10%540,188 603,751 (63,563) -11% Marketing 19,382 20,357 (975) -5%110,139 108,551 1,588 1%129,521 128,908 613 0% Total operating expenses 2,087,389 2,117,130 (29,741) -1%2,607,402 2,557,106 50,296 2%4,694,791 4,674,236 20,555 0% 929,709 1,028,280 (98,571) -10%785,720 962,476 (176,756) -18%1,715,429 1,990,756 (275,327) -14% Other Income (Expense)
Taxes (289,140) (323,610) 34,470 -11%(300,536) (328,485) 27,949 -9%(589,676) (652,095) 62,419 -10% Net income 640,569 704,670 (64,101) -9%485,184 633,991 (148,807) -23%1,125,753 1,338,661 (212,908) -16% Management Fee/Transfers
Distribution to city (529,937) (703,273) 173,336 -25%(391,442) (693,004) 301,562 -44%(921,379) (1,396,277) 474,898 -34% Net Income after Management Fee/Transfers 110,632 1,397 109,235 7819%93,742 (59,013) 152,755 -259%204,374 (57,616) 261,990 -455% Beginning Net Position 190,304 188,908 1,396 1%(48,833) 10,180 (59,013) -580%141,471 199,088 (57,617) -29%- Ending Net Position 300,936$ 190,305$ 110,631 58%44,909$ (48,833)$ 93,742 -192%345,845$ 141,472$ 204,373 144% Total revenue per golf records 6,410,220$ 6,965,967$ Less: Admissions Tax (589,676) (699,346) Total revenue per city records 5,820,544$ 6,266,621$ Golf Courses - Combined
Operating Revenues
Operating expenses
Operating income
Rancho Solano Paradise Valley Total

Packet Page 340 of 516Attachment 13 Page 11 of 11

Independent Accountant’s Report on
Applying Agreed-Upon Procedures
Year Ended June 30, 2023
Legends Sports Restaurant, Inc.

City of Fairfield, California
eidebailly.com
Packet Page 341 of 516Attachment 14 Page 1 of 12

City of Fairfield, California
Table of Contents
Year Ended June 30, 2023
Independent Accountant’s Report ............................................................................................................................ 1 Exhibits – Agreed-Upon Procedures and Findings
Exhibit A ............................................................................................................................................................... 2 Exhibit B ............................................................................................................................................................... 7 Exhibit C ............................................................................................................................................................... 8 Exhibit D............................................................................................................................................................... 9 Exhibit E ............................................................................................................................................................. 10 Packet Page 342 of 516Attachment 14 Page 2 of 12

1 Independent Accountant’s Report
To the Honorable Mayor and Members of the City Council
City of Fairfield, California
We have performed the procedures described in Exhibit A, on the accounting records and schedules related to the lease and management agreements (Agreements) between the City of Fairfield, California (City) and Legends Sports Restaurant, Inc (Lessee) for the fiscal year ended June 30, 2023. The City’s and Lessee’s management are responsible for the accounting records and schedules used to perform the procedures related to the Agreements.

The City has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of reviewing the accounting records and schedules related to the Agreements for the fiscal year ended June 30, 2023, and we will report on findings based on the procedures performed.

Additionally, Lessee's management has agreed to and acknowledged that the procedures performed are appropriate to meet their purposes. This report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.

The procedures and the associated findings are described in Exhibit A.

We were engaged by the City to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not conduct an examination or review, the objective of which would be the expression of an opinion or conclusion, respectively, on the results summarized in Exhibit A, and the schedules in Exhibits B, C, D and E. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.

This report is intended solely for the information and use of the City Council and management and Lessee and is not intended to be and should not be used by anyone other than these specified parties.

2 City of Fairfield, California
Legends Sports Restaurant
Exhibit A
Year Ended June 30, 2023
The procedures and associated findings are as follows:

1.Obtain lease and management agreements. Inspect and obtain an understanding of the formula for calculating the rent revenue that is remitted to the City. Rent revenue calculation includes net restaurant sales, bar sales, and banquet sales less allowable deductions.

Findings – We obtained the lease and management agreements entered into between the City and Legends Sports Restaurant, Inc. (Lessee). We inspected the agreements to obtain an understanding of the formula for calculating the rent revenue that is remitted to the City. No exceptions were found as a result of the procedures performed.

2.Obtain revenue transaction details from the Operator and City related to the lease agreement for the fiscal year ended June 30, 2023, and compare between the records of the City and the Operator for the periods selected in Step 5 below.

Findings – We obtained and compared rent payments received by the City and the rent payments made by the Lessee. See Exhibits B and C, respectively, for calculations for the Lessee’s Rancho Solano and Paradise Valley golf course restaurants. No exceptions were found as a result of the procedures performed.

3.Inspect and document Lessee’s procedures and internal controls as they relate to revenues and receipts for the year ended June 30, 2023. Identify any suggestions for improvement in Lessee’s procedures and internal controls as it relates to revenues and receipts.

Findings – We met and interviewed Lessee’s Controller in order to document the Lessee’s internal control procedures. The following narrative delineates the processes and procedures used for the restaurant, banquet, and cart sales:

Restaurant Sales
Each day begins with the server counting the cash in the register to ensure that the register has $300. This register is used to process orders and collect payments throughout the day. The cash register uses an off-the- shelf point-of-sale system called Micros (POS), which the servers use to ring orders and sales for their tables throughout their shift. The system sets prices which are charged for each item, and automatically calculates tax for each item. Each server is assigned a separate unique card which must be used to access the POS system and the cash register. However, the servers share a central cash register.

At the end of a shift, a Consolidated Employee Detail (CED) report is generated from POS. This report details the total day’s sales, sales by payment type, sales by food item, all discounts by type, tips claimed, and amount of cash owed the restaurant from the server’s register. Discounts for specials, promotions, employee discounts, and refunds can only be authorized by either the restaurant manager or the assistant restaurant manager at each location.

The server compares the amounts on this report to the credit card receipts and cash on hand to ensure accuracy and accountability for each sales transaction. Once this is completed, the report, credit card receipts and cash are given to the manager on duty, who also counts the cash and credit card receipts and compares them to the report.

Packet Page 344 of 516Attachment 14 Page 4 of 12

3 City of Fairfield, California
Legends Sports Restaurant
Exhibit A
Year Ended June 30, 2023
Once all of the CED reports have been collected and reconciled for the day, the manager on duty will compile a Daily Sales Report (DSR), which is used to track and summarize the sales of all servers compared to the total sales from POS for the day. Differences between the POS amounts and the CED reports are tracked as overage/shortage in a column labeled ‘O/S’ on the DSR. Any large or unusual variances are investigated. Once the DSR is completed, a deposit is prepared by the closing manager on duty. All cash is placed in a deposit bag, a deposit slip is prepared, and the bag is placed in the safe overnight and the safe can only be accessed by the restaurant general manager and the manager on duty. Deposits are generally made weekly or more frequently, depending on the volume of cash received.

Banquet Sales
Banquet sales are derived from special events such as meetings, parties and weddings which are booked in advance by contract. These events are assigned event numbers and tracked in the “Event Check” program which is utilized to ensure that dates and times are not double booked, that required documents are completed and required communications are conducted. Banquet deposits received in advance are included in the DSR and the day’s deposit. However, they are not recorded as a sales transaction within POS until the banquet has occurred.

Items which are sold in addition to the contracted amount, such as drinks from the bar, are recorded as sold in the POS system. At the end of the day, banquet sales are reconciled from the POS system in the same manner as described for restaurant sales above. Banquet deposits are held closer to the banquet date. Additionally, depending on the deposit amount, if the amount is small the deposits are held for a longer period of time.

Cart Sales
In addition to service in the restaurant, a food and beverage cart is also operated to serve golfers on the course.

At the beginning of each shift, the cart attendant will count the items in the cart, get approval of the count by a manager, and drive through the golf course to sell items to golfers. The cart attendant starts each shift with a $100 cash drawer secured in the cart to provide change for purchases. Cash is transported from the cart in a bank deposit bag that remains with the attendant until it is reconciled at the end of shift. Square is used by the cart attendant to charge any sales made by credit. To ensure that all sales are recorded and accounted for, the cart attendant is required to recount the inventory on the cart at the end of the shift, compare the amount to the inventory available, and obtain manager approval to ensure that cart inventory sold agrees to the revenue collected. Once the amounts are reconciled, both the cart attendant and the manager sign the inventory count.

Any variances are investigated by the manager. After the inventory is counted, the cart attendant will then enter all sales into the Micros POS system so that sales can properly record inventory and cost of goods sold. Cart sales are then reconciled in the same manner as described in the restaurant sales section above.

Discounts and Promotions
Various situations may arise throughout a meal service which will require the application of a discount, promotion, or other types of modification to a particular ticket. The type of modification required will determine the level of authorization required. Each server is capable of applying percentage discounts to bills for military personnel. All other modifications require the manager on duty or the general manager approval, such as employee discounts, meal or item comps, coupons or promotional discounts, or voids.

Packet Page 345 of 516Attachment 14 Page 5 of 12

4 City of Fairfield, California
Legends Sports Restaurant
Exhibit A
Year Ended June 30, 2023
All discounts are tracked automatically within the Micros POS system and are monitored by the General Manager as well as the Accounting Department to identify any potential abuse of discounts. From our understanding gained regarding the Lessee’s internal controls above, we observed that in certain instances gratuities (tips) paid by customers to employees as part of a credit card or check transactions may be paid to the employee out of the cash collected in that day. These instances are not formally documented, resulting in differences between expected cash collections from daily sales reports and the amount deposited for the day.

No other exceptions were found as a result of the procedures performed.

4.Document a walkthrough of the process and key internal controls used by Lessee to calculate rent due to the City.

Findings – As noted in procedure No. 3 above, the daily sales transactions are summarized onto the DSR by the Manager for each respective restaurant. At the end of each day, the DSR and the POS system reports are provided to the Controller at Legends Sports Restaurant Inc. who is responsible for calculating the monthly rent due to the City. The accounting office will reconcile the sales figures reported on the DSR spreadsheets to the POS system reports to ensure they agree and summarize the daily sales transactions per POS within a daily spreadsheet. At the end of each period, the daily amounts are compiled into the End of Period (EOP) revenue report and entered into the office’s general ledger accounting software.

To prepare the monthly rental calculation, the Controller utilizes the End of Period (EOP) revenue report and income reports generated from the general ledger, and the revenues on the reports are separated between restaurant sales, cart sales, and banquet sales. The sales figures for the period are entered into the rent calculation spreadsheet. On the rent calculation spreadsheet, the Controller removes from the gross restaurant revenues, the amount of employee meals, promo meals, and credit card discounts to arrive at the net restaurants sales subject to rent. To arrive at net banquet sales subject to rent, the Controller removes from gross banquet revenues the banquet service charge (gratuities) distributed to servers. Banquet gratuities collected on daily banquet events are paid out to servers on a biweekly basis as part of payroll. The net sales subject to rent for the restaurants and banquets is then multiplied by the percentages stipulated in the Lease and Management agreement between the City and the Lessee to arrive at the amount due to the City.

As noted above, the calculations of rent due to the City is performed by the Controller of the Lessee, however, there is no independent review of this calculation outside of the preparer of the report. The City is then disbursed a check for each restaurant and provided with the rent calculation, the End of Period (EOP) sales report, and general ledger generated sales reports. In addition to the rent, included in the check remitted to the City is payment for additional maintenance charges (such as a monthly fee towards the cost and repair of parking lots) stipulated within the agreement.

5.Obtain copies of Lessee’s monthly accounting records for each restaurant for the fiscal year ended June 30, 2023.
a.From the monthly accounting records, select four (4) monthly periods for the fiscal year, one (1) month from each quarter for detail testing.

Packet Page 346 of 516Attachment 14 Page 6 of 12

5 City of Fairfield, California
Legends Sports Restaurant
Exhibit A
Year Ended June 30, 2023

Findings – From the monthly accounting records, we selected four (4) monthly periods per fiscal year, one (1) month from each quarter, as noted in the table below. No exceptions were found as a result of the procedures performed.

b. From each period selected as noted in Procedure 5a, select one week from each monthly period to vouch detail of the transactions to the bank records and revenue reports.

Findings – From each period selected as noted in Procedure 5a, we selected one week from each monthly period to vouch detail of the transactions to the bank records and revenue reports as follows:

2022 9 8/8/2022-9/4/2022 2 8/15/2022-8/21/2022
2022 12 10/31/2022-11/27/2022 3 11/14/2022-11/20/2022
2023 3 2/20/2023-3/19/2023 1 2/20/2023-2/26/2023
2023 5 4/17/2023-5/14/2023 4 5/8/2023-5/14/2023
Period Dates CoveredCalendar Year Period Week Selected Weekly Dates Covered 1) For each week selected, we vouched the daily detail of the transactions on the Daily Sales Report (DSR) to the Micros POS daily reports and the bank statements. The results of this procedure are presented in Exhibits D and E along with Lessee provided explanations for the variances noted.

2) We also vouched the daily detail of transactions to the End of Period (EOP) revenue reports, which are submitted to the City with the monthly rent.

No exceptions were found as a result of the procedures performed.

c. Recalculate revenue calculation for each period selected and test whether it is calculated and presented in accordance with the terms of the lease and management agreement.

Findings – We obtained and recalculated the revenue and rent calculation for each period selected at procedures 5a and tested whether it was calculated and presented in accordance with the terms of the lease and management agreement. No exceptions were found as a result of this procedure.

d. Recalculate the rent and note any discrepancies between what is recalculated and what was remitted to the City.

Findings – We recalculated the rent and compared between what was recalculated and what was remitted to the City. The results of this procedure is presented in Exhibits B and C.

No exceptions were found as a result of this procedure.

6. Obtain Lessee tax returns and compare to Lessee’s accounting records; note discrepancies, if any.

Packet Page 347 of 516Attachment 14 Page 7 of 12

6 City of Fairfield, California
Legends Sports Restaurant
Exhibit A
Year Ended June 30, 2023
Findings – We obtained the calendar years 2022 form 1120-S tax returns for Lessee restaurants located at both Rancho Solano and Paradise Valley golf courses and compared to the Lessee’s trial balance.

No exceptions were found as a result of this procedure.

Packet Page 348 of 516Attachment 14 Page 8 of 12

7 City of Fairfield, California
Legends Sports Restaurant
Exhibit B
Year Ended June 30, 2023

Rancho Solano
Sales and Service Banquet Total Recalculated Parking Net Due Credit Revenue Revenue Revenue
Rent Due {1}To City Claimed
6%12%
10% - Effective 1/1/2023
Period 7 2022: 06/13/22 - 07/10/22 95,407$ 36,894$ 132,301$ 10,152$ 10,152$ -$ 271$ 10,423$ 10,422.57$ 13360 -$ -$ $ - Period 8 2022: 07/11/22 - 08/07/22 99,765 90,546 190,311 16,851 16,851 - 271 17,122 17,122.29 13379 - - - Period 9 2022: 08/08/22 - 09/04/22 92,558 109,507 202,065 18,694 {2}18,694 - 271 18,965 18,965.19 13397 - - - Period 10 2022: 09/05/22 - 10/02/22 75,869 115,890 191,759 18,459 18,459 - 271 18,730 18,729.92 13408 - - - Period 11 2022: 10/03/22 - 10/30/22 77,769 115,109 192,878 18,479 18,479 - 271 18,750 18,750.08 13426 - - - Period 12 2022: 10/31/22 - 11/27/22 65,501 73,097 138,598 12,702 {2}12,702 - 271 12,973 12,972.65 13447 - - Period 13 2022: 11/28/22 - 12/25/22 51,928 87,751 139,679 13,646 13,646 - 271 13,917 13,916.69 13458 - - - Total for 6 Months 558,797 628,794 1,187,591 108,983 108,983 - 1,897 110,880 110,879 - - - Period 1 2023: 12/26/22 - 01/22/23 45,810 118,995 164,805 18,860 18,860 - 284 19,144 19,144.56 13463 1 - (1){4} Period 2 2023: 01/23/23 - 02/19/23 68,207 74,813 143,020 15,798 15,798 - 284 16,082 12,654.99 13484 (3,427) (3,427) - {3} Period 3 2023: 02/20/23 - 03/19/23 57,867 107,025 164,892 18,630 {2}18,630 - 284 18,914 18,913.93 13504 - - - Period 4 2023: 03/20/23 - 04/16/23 93,495 52,923 146,418 15,700 15,700 - 284 15,984 15,984.47 13521 - - - Period 5 2023: 04/17/23 - 05/14/23 120,541 105,644 226,185 24,731 {2}24,731 - 284 25,015 25,015.55 13532 1 - (1){4} Period 6 2023: 05/15/23 - 06/11/23 99,221 113,661 212,882 23,561 23,561 - 284 23,845 23,845.64 13544 1 - (1){4} Total for 6 Months 485,141 573,061 1,058,202 117,280 117,280 - 1,704 118,984 115,559 (3,424) (3,427) (3) Total 1,043,938$ 1,201,855$ 2,245,793$ 226,263$ 226,263$ -$ 3,601$ 229,864$ 226,438$ (3,424)$ (3,427)$ (3)$ {1} - Parking revenues are not factored in the rent calculation and are remitted to the City with the rent payment.{2} - Period selected for procedures.{3} - Credit claimed by the Lessee due to expenses incurred that were directly authorized by the City of Fairfield, reduces amount remitted to the City. {4} - Differences due to rounding in recalculation.

Amount Remitted
to City
Net
VarianceRentDateVarianceVarianceCheck #

Packet Page 349 of 516Attachment 14 Page 9 of 12

8 City of Fairfield, California
Legends Sports Restaurant
Exhibit C
Year Ended June 30, 2023

Paradise Valley
Sales and Service
Revenue Banquet Misc Total Recalculated Parking Net Due Credit

0.06 Revenue Revenue Revenue
Rent Due {1}To City Claimed10% - Effective 12% 10%1/1/2023 Period 7 2022: 06/13/22 - 07/10/22 106,546$ 47,258$ 250$ 154,054$ 12,089$ 12,089$ -$ 271$ 12,360$ 12,360$ 173701 -$ -$ $ - Period 8 2022: 07/11/22 - 08/07/22 104,633 38,554 - 143,187 10,904 10,904 - 271 11,175 11,175 173718 - - - Period 9 2022: 08/08/22 - 09/04/22 113,914 74,733 - 188,647 15,803 {2}15,803 - 271 16,074 16,074 173737 - - - Period 10 2022: 09/05/22 - 10/02/22 113,540 39,067 - 152,607 11,500 11,500 - 271 11,771 11,771 173748 - - - Period 11 2022: 10/03/22 - 10/30/22 112,763 56,840 - 169,603 13,587 13,587 - 271 13,858 13,857 173771 (1) - (1){3} Period 12 2022: 10/31/22 - 11/27/22 86,762 18,618 - 105,380 7,440 {2}7,440 - 271 7,711 7,711 173785 - - - Period 13 2022: 11/28/22 - 12/25/22 78,532 58,469 - 137,001 11,728 11,728 - 271 11,999 11,999 173800 - - - Total for 6 Months 716,690 333,539 250 1,050,479 83,051 83,051 - 1,897 84,948 84,947 (1) - (1) Period 1 2023: 12/26/22 - 01/22/23 74,867 26,413 - 101,280 10,656 10,656 - 284 10,940 10,940 173806 - - - Period 2 2023: 01/23/23 - 02/19/23 89,082 26,436 - 115,518 12,081 12,081 - 284 12,365 12,365 173820 - - - Period 3 2023: 02/20/23 - 03/19/23 67,661 46,470 - 114,131 12,343 {2}12,343 - 284 12,627 12,627 173840 - - - Period 4 2023: 03/20/23 - 04/16/23 97,779 13,277 - 111,056 11,371 11,371 - 284 11,655 11,655 173850 - - - Period 5 2023: 04/17/23 - 05/14/23 124,775 46,044 - 170,819 18,003 {2}18,003 - 284 18,287 18,287 173861 - - - Period 6 2023: 05/15/23 - 06/11/23 120,727 65,233 - 185,960 19,901 19,901 - 284 20,185 20,185 173875 - - - Total for 6 Months 574,891 223,873 - 798,764 84,355 84,355 - 1,704 86,059 86,059 - - - Total 1,291,581$ 557,412$ 250$ 1,849,243$ 167,406$ 167,406$ -$ 3,601$ 171,007$ 171,006$ (1)$ -$ $ (1) {1} - Parking revenues are not factored in the rent calculation and are remitted to the City with the rent payment. {2} - Period selected for procedures.{3} - Differences due to rounding in recalculation.

Amount
Remitted to
City
Net
VarianceDateRentVarianceCheck #Variance

Packet Page 350 of 516Attachment 14 Page 10 of 12

9 City of Fairfield, California
Legends Sports Restaurant
Exhibit D
Year Ended June 30, 2023

Rancho Solano
Daily Cash
Deposit Credit Cards Daily Cash
Deposit Credit Cards
Cash
Deposit Date
per Deposit
Slip
Cash Deposit
Amount
8/15/2022 506.00$ 1,386.52$ 504.02$ 1,386.52$ 1.98$ -$ 8/15/2022 506.00$ 8/15/2022 -$ Waiter cash overage / shortage 8/16/2022 1,063.00 1,773.66 1,053.63 1,773.66 9.37 - 8/16/2022 1,063.00 8/22/2022 - Waiter cash overage / shortage 8/17/2022 657.00 2,337.89 670.87 2,337.89 (13.87) - 8/17/2022 657.00 8/22/2022 - Waiter cash overage / shortage 8/18/2022 2,094.00 2,272.32 2,081.62 2,272.32 12.38 - 8/18/2022 2,094.00 8/25/2022 - Waiter cash overage / shortage 8/19/2022 6,393.42 4,842.98 6,484.54 4,842.98 (91.12) - 8/19/2022 6,393.42 8/25/2022 - Waiter cash overage / shortage 8/20/2022 1,267.00 2,889.46 1,249.64 2,889.46 17.36 - 8/20/2022 1,267.00 8/25/2022 - Waiter cash overage / shortage 8/21/2022 1,121.00 3,778.57 1,089.44 3,778.57 31.56 - 8/21/2022 1,121.00 8/25/2022 - Waiter cash overage / shortage 11/14/2022 5,036.27 950.56 5,130.98 950.56 (94.71) - 11/14/2022 5,036.27 11/21/2022 - Waiter cash overage / shortage 11/15/2022 667.82 1,007.71 738.92 1,007.71 (71.10) - 11/15/2022 667.82 11/21/2022 - Waiter cash overage / shortage 11/16/2022 2,043.79 1,450.41 1,962.96 1,450.41 80.83 - 11/16/2022 2,043.79 11/21/2022 - Waiter cash overage / shortage 11/17/2022 710.00 1,236.32 762.93 1,236.32 (52.93) - 11/17/2022 710.00 11/21/2022 - Waiter cash overage / shortage 11/18/2022 585.00 2,328.02 574.05 2,328.02 10.95 - 11/18/2022 585.00 11/21/2022 - Waiter cash overage / shortage 11/19/2022 7,095.00 3,368.01 7,170.50 3,368.01 (75.50) - 11/19/2022 7,095.00 11/21/2022 - Waiter cash overage / shortage 11/20/2022 1,057.00 4,076.17 793.62 4,076.17 263.38 - 11/20/2022 1,057.00 11/21/2022 - Waiter cash overage / shortage 2/20/2023 227.00 4,475.39 59.36 4,475.39 167.64 - 2/20/2023 227.00 2/27/2023 - Waiter cash overage / shortage 2/21/2023 612.00 1,141.28 672.34 1,141.28 (60.34) - 2/21/2023 612.00 2/27/2023 - Waiter cash overage / shortage 2/22/2023 627.00 1,207.62 531.17 1,207.62 95.83 - 2/22/2023 627.00 2/27/2023 - Waiter cash overage / shortage 2/23/2023 656.00 578.26 670.00 578.26 (14.00) - 2/23/2023 656.00 2/27/2023 - Waiter cash overage / shortage 2/24/2023 315.00 1,503.18 331.06 1,503.18 (16.06) - 2/24/2023 315.00 2/27/2023 - Waiter cash overage / shortage 2/25/2023 663.00 2,613.13 633.03 2,613.13 29.97 - 2/25/2023 663.00 2/27/2023 - Waiter cash overage / shortage 2/26/2023 112.00 1,525.73 167.87 1,525.73 (55.87) - 2/26/2023 112.00 3/6/2023 - Waiter cash overage / shortage 5/8/2023 2,490.00 2,389.82 2,479.03 2,389.82 10.97 - 5/8/2023 2,490.00 5/15/2023 - Waiter cash overage / shortage 5/9/2023 635.00 1,607.10 643.46 1,607.10 (8.46) - 5/9/2023 635.00 5/15/2023 - Waiter cash overage / shortage 5/10/2023 2,099.81 2,240.37 2,010.04 2,240.37 89.77 - 5/10/2023 2,099.81 5/15/2023 - Waiter cash overage / shortage 5/11/2023 542.00 2,464.11 576.01 2,464.11 (34.01) - 5/11/2023 542.00 5/15/2023 - Waiter cash overage / shortage 5/12/2023 67.00 3,432.97 (14.26) 3,432.97 81.26 - 5/12/2023 67.00 5/15/2023 - Waiter cash overage / shortage 5/13/2023 672.00 4,528.87 650.46 4,528.87 21.54 - 5/13/2023 672.00 5/22/2023 - Waiter cash overage / shortage 5/14/2023 400.00 5,344.09 375.97 5,344.09 24.03 - 5/14/2023 400.00 5/22/2023 - Waiter cash overage / shortage Date
Amount per Daily Sales Report (DSR) Variance
between DSR
and Bank
Records - Cash
Lessee Provided Explanation for
Variance
Amount per Micros (POS) Variance
between DSR &
Micros (POS) -
Cash
Variance
between DSR &
Micros (POS) -
Credit
Bank Records
Deposit Date per
Bank Statement

Packet Page 351 of 516Attachment 14 Page 11 of 12

10 City of Fairfield, California
Legends Sports Restaurant
Exhibit E
Year Ended June 30, 2023

Paradise Valley
Daily Cash
Deposit Credit Cards Daily Cash
Deposit Credit Cards
Cash
Deposit Date
per Deposit
Slip
8/15/2022 1,045.51$ 2,190.02$ 1,042.83$ 2,190.02$ 2.68$ -$ 8/15/2022 1,045.51$ 8/31/2022 -$ Waiter cash overage / shortage 8/16/2022 610.36 2,102.08 601.84 2,102.08 8.52 - 8/16/2022 610.36 8/31/2022 - Waiter cash overage / shortage 8/17/2022 2,298.46 6,683.21 2,095.60 6,683.21 202.86 - 8/17/2022 2,298.46 8/31/2022 - Waiter cash overage / shortage 8/18/2022 1,032.00 2,394.59 1,021.15 2,394.59 10.85 - 8/18/2022 1,032.00 8/31/2022 - Waiter cash overage / shortage 8/19/2022 7,506.73 6,046.33 7,489.69 6,046.33 17.04 - 8/19/2022 7,506.73 {1}10/20/2022 - Waiter cash overage / shortage 8/20/2022 2,110.00 5,824.87 2,086.16 5,824.87 23.84 - 8/20/2022 2,110.00 8/31/2022 - Waiter cash overage / shortage 8/21/2022 1,181.66 3,470.21 1,182.40 3,470.21 (0.74) - 8/21/2022 1,181.66 8/31/2022 - Waiter cash overage / shortage 11/14/2022 756.30 1,549.89 780.14 1,549.89 (23.84) - 11/14/2022 756.30 11/28/2022 - Waiter cash overage / shortage 11/15/2022 539.70 1,261.14 524.72 1,261.14 14.98 - 11/15/2022 539.70 11/28/2022 - Waiter cash overage / shortage 11/16/2022 2,550.50 1,545.47 2,558.46 1,545.47 (7.96) - 11/16/2022 2,550.50 11/28/2022 - Waiter cash overage / shortage 11/17/2022 693.00 3,070.55 711.98 3,070.55 (18.98) - 11/17/2022 693.00 11/28/2022 - Waiter cash overage / shortage 11/18/2022 519.00 3,232.76 512.83 3,232.76 6.17 - 11/18/2022 519.00 12/2/2022 - Waiter cash overage / shortage 11/19/2022 766.78 3,712.11 758.83 3,712.11 7.95 - 11/19/2022 766.78 12/2/2022 - Waiter cash overage / shortage 11/20/2022 547.82 4,455.83 548.04 4,455.83 (0.22) - 11/20/2022 547.82 12/2/2022 - Waiter cash overage / shortage 2/20/2023 674.83 2,867.15 673.50 2,867.15 1.33 - 2/20/2023 674.83 3/3/2023 - Waiter cash overage / shortage 2/21/2023 481.84 1,437.45 481.30 1,437.45 0.54 - 2/21/2023 481.84 3/3/2023 - Waiter cash overage / shortage 2/22/2023 640.37 1,249.54 639.88 1,249.54 0.49 - 2/22/2023 640.37 3/3/2023 - Waiter cash overage / shortage 2/23/2023 236.03 1,104.14 232.78 1,104.14 3.25 - 2/23/2023 236.03 3/3/2023 - Waiter cash overage / shortage 2/24/2023 89.90 8,290.71 90.63 8,290.71 (0.73) - 2/24/2023 89.90 3/3/2023 - Waiter cash overage / shortage 2/25/2023 668.71 2,540.39 660.31 2,540.39 8.40 - 2/25/2023 668.71 3/3/2023 - Waiter cash overage / shortage 2/26/2023 114.53 992.85 115.08 992.85 (0.55) - 2/26/2023 114.53 3/3/2023 - Waiter cash overage / shortage 5/8/2023 791.56 4,912.26 789.07 4,912.26 2.49 - 5/8/2023 791.56 5/15/2023 - Waiter cash overage / shortage 5/9/2023 860.52 3,239.70 859.22 3,239.70 1.30 - 5/9/2023 860.52 5/15/2023 - Waiter cash overage / shortage 5/10/2023 729.07 3,687.52 729.93 3,687.52 (0.86) - 5/10/2023 729.07 5/15/2023 - Waiter cash overage / shortage 5/11/2023 650.14 2,842.00 678.20 2,842.00 (28.06) - 5/11/2023 650.14 5/15/2023 - Waiter cash overage / shortage 5/12/2023 1,588.28 7,320.82 1,555.50 7,320.82 32.78 - 5/12/2023 1,588.28 5/15/2023 - Waiter cash overage / shortage 5/13/2023 6,830.57 4,901.22 6,933.87 4,901.22 (103.30) - 5/13/2023 6,830.57 5/22/2023 - Waiter cash overage / shortage 5/14/2023 700.62 3,140.89 712.01 3,140.89 (11.39) - 5/14/2023 700.62 5/22/2023 - Waiter cash overage / shortage {1} - Approximate two month difference between deposit slip creation and when amount was deposited in the bank was due to customer not having sufficient funds at the time check was cut. Amount was deposited once customer obtained sufficient funds.

Variance
between DSR
and Bank
Records - Cash
Lessee Provided Explanation for
Variance Date
Amount per Daily Sales Report (DSR) Amount per Micros (POS) Variance between DSR &
Micros (POS) -
Cash
Variance
between DSR &
Micros (POS) -
Credit
Deposit Date per
Bank Statement
Bank Records
Cash Deposit
Amount

Packet Page 352 of 516Attachment 14 Page 12 of 12

Agenda Item No: 4.

AGENDA REPORT
DATE:March 19, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202458 of the City Council of the City of Fairfield Adopting an Updated Title VI Compliance Program for the City of Fairfield
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Title VI of the Civil Rights Act prohibits discrimination on the basis of race, color or national origin in programs and activities receiving Federal financial assistance. The City Council update and adoption of a Title VI compliance program for the City of Fairfield is required every three years for the City to remain eligible to receive federal funds from the Federal Transit Administration (FTA).

DISCUSSION
The City receives approximately $3.5 million of FTA funding annually for the operation of FAST and implementation of other transit related capital projects. As a recipient of FTA funding, the FTA requires that the City develop, document, and update a local compliance program every three years which meets the requirements of Title VI of the Civil Rights Act of 1964.

Staff has updated the City’s Title VI program to meet current regulations, demographics, and compliance activities since the last update in December 2020. The council’s approval of the program ensures FAST will continue to be in full compliance with federal civil rights and environmental justice mandates. The current update must be submitted to the FTA by March 29, 2024.

FINANCIAL IMPACT
This item has no fiscal impact, but approval is required for FAST to continue to receive future federal funding.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
Packet Page 353 of 516

Agenda Item No: 4.AGENDA REPORTDATE:March 19, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202458 of the City Council of the City of Fairfield Adopting an Updated TitleVI Compliance Program for the City of FairfieldRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUETitle VI of the Civil Rights Act prohibits discrimination on the basis of race, color or national origin inprograms and activities receiving Federal financial assistance. The City Council update and adoptionof a Title VI compliance program for the City of Fairfield is required every three years for the City toremain eligible to receive federal funds from the Federal Transit Administration (FTA). DISCUSSIONThe City receives approximately $3.5 million of FTA funding annually for the operation of FAST andimplementation of other transit related capital projects. As a recipient of FTA funding, the FTA requiresthat the City develop, document, and update a local compliance program every three years which meetsthe requirements of Title VI of the Civil Rights Act of 1964.Staff has updated the City’s Title VI program to meet current regulations, demographics, andcompliance activities since the last update in December 2020. The council’s approval of the programensures FAST will continue to be in full compliance with federal civil rights and environmental justicemandates. The current update must be submitted to the FTA by March 29, 2024.FINANCIAL IMPACTThis item has no fiscal impact, but approval is required for FAST to continue to receive future federalfunding.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION N/A
ALTERNATIVE ACTION
The council may choose not to adopt Title VI Program. However, this is not recommended as the City would lose the ability to claim approximately $3.5 million of FTA funding annually.

STAFF CONTACT
Tiffany Plater, Transportation Technician I
(707) 4343809
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A Title VI Program
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 3/4/2024 8:08 PM
Dombrowski, Delaney Approved 3/5/2024 11:00 AM
Dombrowski, Delaney Approved 3/5/2024 11:01 AM
Packet Page 354 of 516

CITY OF FAIRFIELD

RESOLUTION NO. 2024-58

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ADOPTING AN UPDATED TITLE

VI COMPLIANCE PROGRAM FOR THE CITY OF FAIRFIELD

WHEREAS, the City of Fairfield receives funding from the Federal Transit Administration (FTA); and

WHEREAS, recipients of FTA funding are required to develop and regularly update a program which is compliant with Title VI of the Civil Rights Act of 1964; and

WHEREAS, the City has recently updated its Federal Title VI program to meet the most current requirements; and

WHEREAS, recipients of FTA funding are required to have their governing board formally update the Title VI program every three years.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby adopts the Title VI compliance program attached as Exhibit A.

Section 2. The city manager, public works director, and transportation manager are authorized to implement components of the program in order to meet federal requirements.

Section 3. The city manager, public works director, and transportation manager are authorized to implement policies that may be necessary to comply with subsequent revisions or interpretation to the Civil Rights Act.

Packet Page 355 of 516Attachment 1 Page 1 of 2

RES. NO. 2024-58

Page 2 ends

PASSED AND ADOPTED this 19th day of March 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 356 of 516Attachment 1 Page 2 of 2

City of Fairfield
Title VI Program 2024

CITY OF FAIRFIELD

TITLE VI PROGRAM

Revised: March 2024

FAST
2000 Cadenasso Drive
Fairfield, CA 94533

(707) 434-3800 or (707) 422-2877 | Free language assistance | Asistencia gratis en su idioma | Libreng tulong para sa wika | 免費語言幫助

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City of Fairfield
Title VI Program 2024

This document was prepared by Fairfield and approved by the City of Fairfield City Council on March 19, 2024 to comply with Title VI of the Civil Rights Act of 1964, including new provisions detailed in U.S. Department of Transportation’s FTA Circular 4702.1B, “Title VI Requirement and Guidelines for Federal Transit Administration Recipients.”

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City of Fairfield
Title VI Program 2024

Table of Contents

Introduction
Title VI Notice to the Public
2 3
List of Locations Where Title VI Notice Is Posted 16
Title VI Complaint Procedures 17
Title VI Complaint Form 18
Title VI Complaint Forms on FAST Website 30
Title VI Internal Title VI Complaint Review Procedures 31 List of Transit-Related Title VI Investigations, Complaints, and Lawsuits 34 Public Participation Plan 35
Summary of Outreach Efforts Since 2011 Title VI Submission 44 Appendix: FAST Translated Documents and Notices 47
Language Assistance Plan 53
Table Depicting the Membership of Non-Elected Committees and Councils 84 Description of Subrecipient Monitoring and Schedule of Subrecipient Title VI Program Submissions
85 Title VI Equity Analysis 86
City Council Approval of City of Fairfield Title VI Program 87 Additional Information for Transit Providers that operate 50 or more fixed route vehicles in peak service and are located in an Urbanized Area (UZA) of 200,000:

System-Wide Policies and Service Standards
89 Effective Practices to Fulfill the Service Standard Requirement 89 Effective Practices to Fulfill the Service Policy Requirement 92 Appendix: FAST Customer Satisfaction Surveys

93 Packet Page 359 of 516Attachment 2 Page 3 of 101

City of Fairfield
Title VI Program 2024

2 Introduction

The City of Fairfield is part of the nine-county Bay Area. As of FY2022-23, the population of Fairfield, California is 119,881 residents 1.

FAST is the local public transit service operated by the City of Fairfield’s Transportation Division.

The Transportation Division is part of the Public Works Department, which reports to the City Manager, Mayor, and City Council. The Transportation Manager is responsible for FAST planning activities. During FY 2022-23 FAST provided 265,787 unlinked fixed route and paratransit trips.

FAST general public fixed route service consists of five routes serving the City of Fairfield. Local routes 1, 3, 6 and 7 operate from 6 am to 8 pm Monday through Friday and from 9 am to 5 pm on Saturday. FAST buses do not operate on Sunday. FAST local 8 Tripper operates during the a.m. and p.m. hours, only Monday through Friday. FAST’s fixed route fleet consists of 26 vehicles, with 12 vehicles operating during peak service hours. All fixed route vehicles are wheelchair accessible, and most are equipped with bike racks.

The City of Fairfield added an on-demand microtransit mode called FAST Connect on September 5, 2023. FAST Connect currently operates in two zones, Cordelia/Green Valley and Northeast Fairfield. FAST Connect ADA paratransit services are comingled with FAST Connect. FAST Connect microtransit and ADA paratransit services, consists of 17 vehicles. All FAST Connect vehicles are wheelchair accessible, and most are equipped with bike racks.

The fixed route, FAST Connect microtransit, and FAST Connect ADA complementary paratransit services are operated through a contract with MV Transportation.

FAST also has a taxi scrip program operated by two local taxi companies that provides subsidized local trips within Fairfield for local senior and Americans with Disabilities Act (ADA) qualified residents.

As of August 2022, FAST no longer operates Solano Express commuter routes. All Solano Express routes are now operated by a single operator, Solano County Transit.

1Source: 2020 Decennial Census, Table ID: P1

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City of Fairfield
Title VI Program 2024

34 FAST’s Title VI Notice to the Public

To better address the language assistance needs of our riders, FAST staff has assessed the population of Limited English Proficiency (LEP) speakers within FAST’s service area.

For its service area, FAST has produced and translated a Title VI notice in English, Spanish, Tagalog, and Chinese (traditional). Though the Chinese language has not met the Safe Harbor Provision, of 5% or 1,000 persons in any LEP language group, within the FAST local service area, These four languages will be referred to as the four essential local community languages.

FAST Service Area
All programs and outreach/marketing material related to the FAST l service area, including FAST Connect Microtransit and FAST Connect ADA, will refer to or include one of the following:

1. Title VI notice posting in the four essential local community languages.

2. Free Language Assistance blurb in the four essential local community languages.

The Free Language Assistance blurb will be as follows:

(707) 434-3800 ● Free language assistance ● Asistencia gratis en su idioma ● Libreng tulong para sa wika ● 免費語言幫助

The following pages include Title VI Notices currently posted on all FAST Connect and FAST Connect ADA paratransit revenue vehicles in English, Spanish, Tagalog, and Chinese (traditional).

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City of Fairfield
Title VI Program 2024

4 FAST’s Title VI Notice to the Public – English

Title VI Notice
FAST is committed to ensuring that no person is excluded from participation in, be denied the benefits of, or be subjected to discrimination under any service, program or activity receiving Federal financial assistance, on the basis of race, color, or national origin as protected by Title VI of the Civil Rights Act.

For more information on FAST civil rights programs and the procedures to file a complaint, please contact us at:
fasttransit.org | (707) 434-3800 | 2000 Cadenasso Drive, Fairfield, CA 94533

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City of Fairfield
Title VI Program 2024

5 FAST’s Title VI Notice to the Public - Spanish

Notificación del Título VI
FAST se compromete a garantizar que en ningún servicio, programa o actividad que reciba asistencia financiera federal se excluya de participar, se nieguen beneficios o se discrimine a ninguna persona por motivos de raza, color o nacionalidad, de conformidad con la protección del Título VI de la Ley de Derechos Civiles.

Para obtener más información sobre los programas de derechos civiles de Fairfield and Suisun Transit y los procedimientos para presentar una queja, comuníquese con nosotros:
fasttransit.org | (707) 434-3800 | 2000 Cadenasso Drive, Fairfield, CA 94533

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City of Fairfield
Title VI Program 2024

6 FAST’s Title VI Notice to the Public – Tagalog

Abiso tunkhol sa Title VI
Ang FAST ay nakatuon sa pagtiyak na walang sinumang tao ang hindi makakalahok sa, hindi mapagkakalooban ng mga benepisyo ng, o makakaranas ng diskriminasyon sa anumang serbisyo, programa, o aktibidad na nakakatanggap ng pinansyal na tulong mula sa Pederal na pamahalaan, batay sa lahi, kulay, o bansang pinagmulan na pinoprotektahan ng Title VI ng Civil Rights Act.

Para sa higit pang impormasyon tungkol sa mga programa para sa mga karapatang sibil ng Fairfield and Suisun Transit at mga pamamaraan sa paghahain ng reklamo, mangyaring makipag-ugnayan sa amin sa:
fasttransit.org | (707) 434-3800 | 2000 Cadenasso Drive, Fairfield, CA 94533

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City of Fairfield
Title VI Program 2024

7 FAST’s Title VI Notice to the Public – Chinese

《民權法案》第六章通知

根據《民權法案》第六章的保護內容， FAST 承諾確保任何人都不會因為其種族、膚色或
國籍而被排除在接受聯邦財務援助的任何服務、計劃或活動之外，或被剝奪福利以及遭受
任何歧視。

如需瞭解有關 Fairfield and Suisun Transit 民權計劃或投訴程序的更多資訊，請透過以下方式聯絡我們

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City of Fairfield
Title VI Program 2024

8 The following Title VI notice, including the essential local community languages, is posted at identified sale sites and on all FAST Connect vehicles as well as on the website:

FAST Service Area:

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City of Fairfield
Title VI Program 2024

9 The following Title VI notice is posted as Car Cards on all FAST Local Buses in the four essential local languages of English and translated into Spanish, Tagalog, and Chinese (traditional):

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City of Fairfield
Title VI Program 2024

10 Packet Page 368 of 516Attachment 2 Page 12 of 101

City of Fairfield
Title VI Program 2024

11 List of Locations Where Title VI Notice Is Posted

FAST’s Title VI notice to the public and program information are currently posted at the following locations:

FAIRFIELD
Fairfield City Hall
1000 Webster St.

Fairfield, CA 95616

Fairfield Senior Center
1200 Civic Center Dr. Fairfield, CA 94533

Fairfield Community Center
1000 Kentucky Dr.

Fairfield, CA 94533

Fairfield Transportation Center (FTC)
2000 Cadenasso Dr.

Fairfield, CA 94533

Fairfield (FAST) Website
http://fasttransit.org/title-vi-information-
forms/

Revenue Service Vehicles
Title VI notices are posted on ALL FAST and
FAST Connect/FAST Connect ADA Service
Vehicles.

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City of Fairfield
Title VI Program 2024

12 TITLE VI
Complaint Procedures

The following instructions outline the complaint procedure that must be followed when filing a formal Title VI complaint.

Any person who believes he or she has been discriminated against on the basis of race, color, or national origin by Fairfield (FAST) may file a Title VI complaint by completing and submitting the FAST Title VI Complaint Form. The FAST Title VI Complaint Procedures and Complaint Form may also be found on the FAST website at www.fasttransit.org . FAST investigates complaints received no more than 180 calendar days after the alleged incident. FAST will process complaints that are complete.

Complaints shall be in writing and shall be signed by the complainant and/or the complainant’s representative. Complaints shall set forth as fully as possible the facts and circumstances surrounding the alleged discrimination. In the event that a person makes a verbal complaint of discrimination to an officer or employee of FAST, the person shall be interviewed by the Title VI Program Administrator. If necessary, the Title VI Program Administrator will assist the person with completing a written complaint and submitting the written version of the complaint to the person for signature. The complaint shall then be handled according to FAST’s investigative procedures as outlined on the following page.

Once a complaint is received, FAST will review it to determine if its office has jurisdiction. Within 10 calendar days, FAST’s Title VI Program Administrator will acknowledge, in writing, receipt of the allegation, inform the complainant of action taken or proposed action to process the allegation, and advise the complainant of other avenues of redress available, such as STATEDOT and USDOT.

FAST will advise the California Department of Transportation (STATEDOT) and/or the United States Department of Transportation (USDOT) within 10 calendar days of receipt of the allegations. Generally, the following information will be included in every notification to STATEDOT and/or USDOT:
a) Name, address, and phone number of the complainant.
b) Name(s) and address(es) of alleged discriminating official(s). c) Basis of complaint (i.e., race, color, national origin). d) Date of alleged discriminatory act(s).
e) Date complaint received by the recipient.
f) A statement of the complaint.
g) Other agencies (state, local, or federal) where the complaint has been filed.

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City of Fairfield
Title VI Program 2018

13 h) An explanation of the actions FAST has taken or proposed to resolve the issue in the complaint.

Within 60 calendar days, the Title VI Program Administrator will conduct an investigation of the allegation and based on the information obtained, will render a recommendation for action in a report of findings to the City of Fairfield’s Public Works Director. The complaint should be resolved by informal means whenever possible. Such informal attempts and their results will be summarized in the report of findings.

Within 90 calendar days of receipt of the complaint, the Public Works Director will notify the complainant in writing of the final decision reached, including the proposed disposition of the matter. The notification will advise the complainant of his/her appeal rights with STATEDOT and/or USDOT, if they are dissatisfied with the final decision rendered by FAST. The Title VI Program Administrator will also provide STATEDOT and/or USDOT with a copy of this decision and summary of findings upon completion of the investigation.

A person may also file a complaint directly with the Federal Transit Administration, at FTA Office of Civil Rights, 1200 New Jersey Avenue SE, Washington, DC 20590.

Contacts for the different Title VI administrative jurisdictions are as follows:

Federal Transit Administration Office of Civil Rights
Attention: Title VI Program Coordinator
East Building, 5th Floor – TCR
1200 New Jersey Ave., SE
Washington, DC 20590

U.S. Department of Transportation Headquarters
Departmental Director of Civil Rights
Office of the Secretary
U.S. Department of Transportation
External Civil Rights Programs Division (S-33)
1200 New Jersey Ave., S.E.

Washington, D.C. 20590
Phone: 202-366-4070, Fax: 202-366-5575, TTY: 202-366-9696

Federal Transit Administration-Region 9
Office of Civil Rights
90 7th Street Suite 15-300
San Francisco, CA 94103
Phone: 415-734-9490

If information regarding these Title VI Complaint Procedures is needed in another language, contact: FAST Title VI Program Administrator at 707-434-3800.

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City of Fairfield
Title VI Program 2024

17 TITLE VI

COMPLAINT FORM

FAST is committed to ensuring that no person is excluded from participation in or denied the benefits of its services on the basis of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, as amended. Title VI complaints must be filed within 180 calendar days from the date of the alleged discrimination.

The following information is necessary to assist us in processing your complaint. If you require any assistance in completing this form, please contact the FAST Title VI Program Administrator by calling 707-434-3800. The completed form must be returned to: FAST Title VI Program Administrator, Fairfield Transportation Center, 2000 Cadenasso Drive, Fairfield, CA 94533.

Section I
Name:

Address:

Telephone (Home): Telephone (Work):

Electronic Mail Address:

Accessible Format Requirements? Large Print Audio
TDD Other
Section II
Are you filing this complaint on your own behalf? Yes* No *If you answered "yes" to this question, go to Section III.

If not, please supply the name and relationship of the person for whom you are complaining:

Please explain why you have filed for a third party:

Please confirm that you have obtained the permission of the aggrieved party if you are filing on behalf of a third party. Yes No Section III
I believe the discrimination I experienced was based on (check all that apply):
[ ] Race [ ] Color [ ] National Origin
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City of Fairfield
Title VI Program 2024

18 Date of Alleged Discrimination (Month, Day, Year): ___________________________________ Explain as clearly as possible what happened and why you believe you were discriminated against.

Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as names and contact information of any witnesses. If more space is needed, please use the back of this form. ____________________________________________________________________________________ ____________________________________________________________________________________ Section IV
Have you previously filed a Title VI complaint with this agency? Yes No Section V
Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court?
[ ] Yes [ ] No
If yes, check all that apply:
[ ] Federal Agency
[ ] Federal Court [ ] State Agency
[ ] State Court [ ] Local Agency
Please provide information about a contact person at the agency/court where the complaint was filed.

Name:

Title:

Agency:

Address:

Telephone:

Section VI
Name of agency complaint is against:

Contact person:

Title:

Telephone:

You may attach any written materials or other information that you think is relevant to your complaint.

Signature and date required below:

Signature Date
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City of Fairfield
Title VI Program 2024

19 Questions Regarding this Form/FAST Title VI Process:

FAST
Title VI Program Administrator
Phone: 707-434-3800
Fax: 707-426-3298
Address: 2000 Cadenasso Drive, Fairfield, CA 94533

OFFICE USE ONLY
DATE RECEIVED:

RECEIVED BY:

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City of Fairfield
Title VI Program 2024

20 TÍTULO VI

FORULARIO DE
QUEJAS

FAST se compromete en asegurar a sus empleados la participación y el goce de sus beneficios independientemente de su raza, color u origen nacional en conformidad a la Ley de Derechos Civiles de 1964 y su correspondiente enmienda. Las quejas o demandas referentes en el Título VI de dicha ley deben presentarse en un plazo máximo de 180 días calendario a partir de la fecha de la discriminación alegada.

Necesitamos la información solicitada a continuación a fin de poder ayudarle a procesar su queja o demanda. Si requiere cualquier tipo de ayuda para completar este formulario, póngase en contacto con el Administrador del Programa Título VI llamando al 707-434-3800. El formulario debe entregarse al Administrador del Programa Título VI de FAST, Centro de Transportes de Fairfield, 2000 Cadenasso Drive, Fairfield, CA 94533.

Sección I
Nombre:

Dirección:

Teléfono (Domicilio): Teléfono (Trabajo):

Correo electrónico:

Necesita un formato
especial?
Letra grande Audio
TDD (para sordos) Otros
Sección II
¿Está presentando esta reclamación en su nombre? Sí* No *Si su respuesta es afirmativa, diríjase a la Sección III.

En caso de ser negativa, facilite el nombre y parentesco con la persona por la cual presenta esta reclamación:

Explique brevemente las razones por las que se ha
utilizado una tercera persona:

Confirme haber obtenido la autorización de la parte agraviada si está presentando esta reclamación por una tercera persona. Sí No Packet Page 375 of 516Attachment 2 Page 19 of 101

City of Fairfield
Title VI Program 2024

21 Sección III
Considero que he sido víctima de una discriminación en base a (selecciones una de las casillas):
[ ] Raza [ ] Color [ ] Origen nacional
Fecha de la discriminación alegada (mes, día, año): ___________________________________ Explique con la mayor claridad posible los hechos acaecidos y el porqué cree que ha sido discriminado.

Cite y describa a todas las personas que estaban implicadas. Si fuese posible, indique el nombre y la información de contacto de la(s) persona(s) que lo han discriminado así como los nombres e información de contacto de cualquier testigo. Si necesita más espacio, escriba en el dorso de esta forma. ____________________________________________________________________________________ ____________________________________________________________________________________ Sección IV
¿Ha presentado con anterioridad una queja o demanda con esta agencia conforme al Título VI? Sí No
Sección V
¿Ha presentado esta queja o demanda en otras agencias federales, estatales o locales, o en un tribunal federal o estatal?
[ ] Sí [ ] No
Si es afirmativo, marque todas las casillas que correspondan:
[ ] Agencia federal
[ ] Tribunal federal [ ] Agencia estatal
[ ] Tribunal estatal [ ] Agencia local
Favor de facilitar a continuación los datos de una persona de contacto en la agencia/tribunal dónde se presentó la queja o demanda.

Nombre:

Título:

Agencia:

Dirección:

Teléfono:

Sección VI
Nombre de la agencia contra quién se presenta la queja o demanda:

Persona de contacto:

Título o puesto:

Teléfono:

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City of Fairfield
Title VI Program 2024

22 Puede adjuntar material escrito o cualquier otra información que considere ser relevante a su queja o demanda.

Firme y escriba la fecha a continuación:

Firma Fecha

Preguntas relacionadas al formulario o proceso de FAST
Título VI:

FAST
Administrador del Programa Título VI
Teléfono: 707-434-3800
Fax: 707-426-3298
Dirección: 2000 Cadenasso Drive, Fairfield, CA 94533

OFFICE USE ONLY
DATE RECEIVED:

RECEIVED BY:

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City of Fairfield
Title VI Program 2024

23 FORM NG

REKLAMO NG

TITLE VI

Ang FAST ay nangangako sa pagtiyak na walang taong hindi isasama sa paglahok o tatanggihan ng mga benepisyo ng mga serbisyo nito batay sa lahi, kulay, o bansang pinagmulan, ayon sa isinasaad sa Title VI ng Batas ng Mga Karapatang Sibil ng 1964, bilang inamyendahan. Ang mga reklamo ayon sa Title VI ay dapat isampa sa loob ng 180 araw mula sa petsa ng pinaghihinalaang diskriminasyon.

Ang mga sumusunod na impormasyon ay kinakailangan para tulungan kami sa pagproseso ng iyong reklamo. Kung kailangan ninyo ng anumang tulong sa pagkumpleto ng form na ito, mangyaring makipag-ugnayan sa Tagapangasiwa ng Programa ng Title VI sa FAST sa pamamagitan ng pagtawag sa 707-434-3800. Ang nakumpletong form ay dapat ibalik sa: Tagapangasiwa ng Programa ng Title VI sa FAST, Fairfield Transportation Center, 2000 Cadenasso Drive, Fairfield, CA 94533.

Seksyon I
Pangalan:

Address:

Telepono (Bahay): Telepono (Trabaho):

Email:

Kinakailangan ng mga
Maaaring Ma-access na
Ayos?
Malaking Letra Audio
TDD Iba pa
Seksyon II
Isinasampa ba ninyo ang reklamong ito sa ngalan ninyo? Oo* Hindi *Kung sumagot ng "oo" sa tanong na ito, pumunta sa Seksyon III.

Kung hindi, mangyaring ibigay ang pangalan at kaugnayan ng tao kung para kanino kayo nagrereklamo:

Mangyaring ipaliwanag kung bakit kayo nagsampa para sa
ikatlong partido:

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City of Fairfield
Title VI Program 2024

24 Mangyaring kumpirmahin na nakakuha kayo ng pahintulot ng agrabyadong partido kung kayo ay nagsasampa sa ngalan ng ikatlong partido.

Oo Hindi
Seksyon III
Naniniwala ako na ang naranasan kong diskriminasyon ay batay sa (lagyan ng check ang lahat ng naaangkop):
[ ] Lahi [ ] Kulay [ ] Bansang Pinagmulan

Petsa ng Pinaghihinalaang Diskriminasyon (Buwan, Araw, Taon):
___________________________________
Malinaw na ipaliwanag hangga't maaari kung ano ang nangyari at kung bakit kayo naniniwala na kayo ay diniskrimina. Ilarawan ang lahat ng naging sangkot na tao. Isama ang pangalan at impormasyon sa pakikipag-ugnayan ng (mga) taong nandiskrimina sa inyo (kung alam) pati rin ang mga pangalan at impormasyon sa pakikipag-ugnayan ng sinumang mga saksi. Kung kailangan pa ng karagdagang espasyo, mangyaring gamitin ang likuran ng form na ito. ____________________________________________________________________________________ ____________________________________________________________________________________ Seksyon IV
Nagsampa ka na ba dati sa ahensiyang ito ng isang reklamo ayon sa Title VI? Oo Hindi
Seksyon V
Isinampa ba ninyo ang reklamong ito sa anumang ibang ahensiya ng Pamahalaan, Estado, o lokal, o sa anumang hukuman ng Pamahalaan o Estado?
[ ] Oo [ ] Hindi
Kung oo, lagyan ng check ang lahat ng naaangkop:
[ ] Ahensiya ng Pamahalaan
[ ] Hukuman ng Pamahalaan [ ] Ahensiya ng Estado
[ ] Hukuman ng Estado [ ] Lokal na Ahensiya
Mangyaring magbigay ng impormasyon tungkol sa isang tao na maaaring kontakin sa ahensiya o hukuman kung saan isinampa ang reklamo.

Pangalan:

Posisyon:

Ahensiya:

Address:

Telepono:

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City of Fairfield
Title VI Program 2024

25 Seksyon VI
Pangalan ng ahensiyang inirereklamo:

Taong maaaring kontakin:

Posisyon:

Telepono:

Maaari kayong maglakip ng anumang mga nakasulat na materyales o ibang impormasyon na sa palagay ninyong may kaugnayan sa inyong reklamo.

Kailangan ng pirma at petsa sa ibaba:

Pirma Petsa

Mga Tanong Hinggil sa Form na ito o Proseso ng FAST para sa Title VI:

FAST
Tagapangasiwa ng Programa ng Title VI
Telepono: 707-434-3800
Fax: 707-426-3298
Address: 2000 Cadenasso Drive, Fairfield, CA 94533

GAGAMITIN LANG NG OPISINA
PETSA NANG MATANGGAP:

TINANGGAP NI/NG:

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City of Fairfield
Title VI Program 2024

26 民權第六章
投訴表

FAST 致力於遵守 1964 年民權法第六章及其修訂案的規定，確保任何人都不會因其種族、
膚色或國籍血統而被拒絕參與或享受 FAST 的服務。民權第六章投訴必須在從所指控歧視
發生那天算起 180 天之內提交。

下面是協助我們處理您的投訴的必要信息。如果您在填表時需要任何幫助，請致電 707-
434-3800 聯絡 FAST 民權第六章項目管理員。填妥的表格必須郵寄到：FAST Title VI Program Administrator, Fair field Transportation Center, 2000 Cadenasso Drive, Fairfield, CA 94533.

第一部分
姓名：
地址：
電話（家庭）：電話（工作）：
電子郵件地址：
需要殘疾人專用格式嗎？
大字體音頻
TDD
（聽語障專用設備）其他
第二部分
您是否代表您自己提交投訴？是* 否
*如果對這個問題您回答“是”，請直接去第三部分。
如果不是，請提供您代表投訴的那個人的姓名和與您的關係：
請解釋為什麼您為第三方投訴：

如果您代表第三方投訴，請確認您是否已取得受害方的許可。是否
第三部分
我相信我遭受的歧視是基於（選擇所有適用的原因）：
[ ]種族 [ ]膚色 [ ]國籍血統
所指控歧視發生的日期（月，日，年）：___________________________________
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27 盡可能清晰地說明當時發生的事件，以及為什麼您認為自己受到了歧視。描述參與該事件的所有
人員。提供歧視您的各個人員的姓名和聯繫信息（如果知道的話），以及任何證人的姓名和聯繫
信息。如果需要更多空間填寫，請使用此表的背面。 ____________________________________________________________________________________ ____________________________________________________________________________________ 第四部分
您之前是否曾經向本機構提交過一個民權第六章投訴？是否
第五部分
您是否向其他任何聯邦、州或地方機構，或向任何聯邦或州法院提交過該投訴？
[ ]是 [ ]否
如果是，請選擇下列所有適用的：
[ ] 聯邦機構
[ ] 聯邦法院 [ ]州機構
[ ] 州法院 [ ]地方機構
請提供在投訴遞交之機構/法院的聯繫人信息。
姓名：
職位：
機構名稱：
地址：
電話：
第六部分
被投訴的機構的名稱：
聯繫人：
職位：
電話：

您可以隨表附上您認為與您的投訴相關的任何書面材料或其他信息。
下面是必須的簽名和日期：

________________________ _____________________________

簽名日期

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28 關於本表格/ FAST 民權第六章投訴過程的問題，請聯絡

FAST
Title VI Program Administrator（民權第六章項目管理）
電話：707-434-3800
傳真：707-426-3298
地址：2000 Cadenasso Drive, Fairfield, CA 94533

僅限辦公室使用
接收日期：

接收人：

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29 Title VI Complaint Procedures on FAST Website

Customers may access Title VI forms and instructions to file a Title VI discrimination complaint on the FAST website, www.fasttransit.org , under Info/Policies > Title VI Information & Forms.

Google Translate is also incorporated onto the FAST website to translate all pages and documents into additional languages including the three primary community languages: Spanish, Tagalog, and Chinese (traditional). This feature is also available on mobile devices.

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30 TITLE VI
Internal Review
Complaint Procedures
This section outlines the internal Title VI complaint procedure that FAST’s Title VI Program Administer will adhere to upon the receipt of a complaint.

FAST shall take any Title VI violation complaint seriously and act quickly to identify, resolve, or remediate any identified issue.

A. Communication with Claimant
It is FAST’s intent to communicate with the claimant throughout the Title VI complaint review process, regardless of the outcome of the investigation.

B. Posting of Title VI Complaint Notification
FAST has placed a public Title VI notice on board all buses and public ticket offices in English, Spanish, Tagalog, and Chinese, with free language assistance offered in all safe harbor languages.

Additionally, the Title VI notice and complaint form are available on the FAST website, in all safe harbor languages.

C. Receipt of Complaint
There are several ways that Title VI complaints are received:
• Mail – On-board buses and FAST’s website currently list instructions on filing a Title VI complaint and provides an address for submitting a Title VI claim. The complaint form is available in all safe harbor languages.
• Online – Individuals can register a Title VI complaint through the FAST customer feedback webpage, which forwards the item to the Title VI Program Administrator for Title VI review.
• Phone – Individuals may also make a complaint by phone by calling the Title VI Program Administrator at (707) 434-3800.

D. Review of Complaint
A complaint must be filed within 180 calendar days of the date the claimant believes the discrimination occurred. Upon receipt of a complaint, the Title VI Program Administrator (PA) reviews the issue to determine if it raises a Title VI concern (i.e. relates to the exclusion from participation in, or denial of benefits of, services on the basis of race, color, national origin, or low-income status). All Title VI Complaint files are kept for a minimum of 10 years.

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31 If it is determined that the claim raises a Title VI issue, a Title VI investigation will be undertaken.

Within 15 calendar days, the Title VI PA will send a letter to the individual to notify the claimant that FAST will conduct an investigation of the claim.

If the claim is not related to a Title VI issue, but to other issues, the Title VI PA will forward the complaint to the appropriate department for resolution and will send a letter to the claimant explaining the process within 15 calendar days. Departments that are responsible for the resolution of the claim will be responsible to investigate the issue and respond to the claimant within 30 calendar days from the date the claim was forwarded.

E. Investigating Title VI Claims
The Title VI Program Administrator (PA) shall review the complaint to determine if it raises any Title VI issues, using Federal Transit Administration guidance. The Title VI PA shall complete their review no later than 60 calendar days after the date FAST received the complaint. If more time is required, the Title VI PA shall notify the claimant of the estimated timeframe for completing the review.

If it is found that there is or has been a violation of Title VI, the Title VI PA will identify remediation for consideration by the Transportation Manager and/or Public Works Director. FAST will send a letter to the claimant stating the outcome of the investigation. If a violation exists, the claimant will be advised of any remediation action that is being proposed or undertaken. Additionally, the Title VI PA may recommend improvements to FAST’s processes relative to the Title VI Claim.

Conversely, if the claim is invalid, erroneous, or does not represent a Title VI violation, the Title VI PA will send a letter to the claimant with their findings.

F. Request for Reconsideration
If the claimant disagrees with the response, they may request reconsideration by submitting the request in writing to the Transportation Manager within 10 calendar days after receipt of the response. The request for reconsideration shall be sufficiently detailed to contain any items the claimant feels were not fully understood by the Title VI PA and/or other staff reviewing the claim.

The Transportation Manager will forward the request for reconsideration to the Public Works Director.

The Public Works Director will then review the request for consideration and notify the claimant of their decision either to accept or reject the request for reconsideration within 10 calendar days after receipt of the response. In cases where the Public Works Director agrees to reconsider, the matter shall be returned to the Transportation Manager and Title VI Program Administrator to re-evaluate.

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32 G. Submission of Complaint to the Federal Transit Administration Claimant may also file a complaint directly with the Federal Transit Administration at the FTA Office of Civil Rights within 180 calendar days of the alleged discrimination at:

Federal Transit Administration
Attention: Title VI Program Coordinator
1200 New Jersey Ave, SE
Washington, DC 20590

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33 Case #
Complainant Name /
Address Date Filed Basis Status Disposition

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34 FAST
Public Participation Plan
2024 Update

Developed: May 2011
Revised: March 2024

Tiffany Plater
Transportation Technician
FAST
2000 Cadenasso Drive
Fairfield, CA 94533
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35 Table of Contents

1. Introduction
Purpose of This Plan 36

2. Public Participation Process
Approach to Public Participation 36
Outreach Requirements and Activities 39

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36 1. Introduction

Purpose of This Plan

As part of the Title VI Program update, FAST is bolstering the public participation process by enhancing its strategies for engaging minority and Limited English Proficient (LEP) individuals and communities. This plan provides guidelines for FAST staff to involve the public in FAST’s planning efforts to ensure that all groups are represented, and all groups’ needs are considered.

FAST is committed to ensuring it provides transportation service fairly, consistently and in the most cost-efficient and appropriate manner. FAST staff will conduct community outreach in preparation for influential projects such as, but not necessarily limited to, schedule changes and major rider updates.

2. Public Participation Process

Approach to Public Participation

The public participation process will be considered at the earliest stages of any FAST project that may have a major impact to the surrounding community, its riders, and potential riders. As projects vary in time and scope, the public participation process may also vary accordingly, including the extent of public participation.

This plan provides two levels of public participation requirements based on the relative size and influence of the project. At the beginning of any project, the Transportation Manager will confer with the Public Works Director to identify which category level best fits the project and staff will develop a participation plan. The levels are as follows:

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37 Level One:

Any routine or minor service adjustments (resulting in a change of less than 25% of route revenue miles, route revenue hours, or ridership on any given route) and short-term capital projects as well as their impact on FAST riders and potential riders should be considered during Level One planning stages. Examples of Level One projects include minor route and service changes, partial service and fare restoration, routine rider surveys, changes to fare media; etc.

Level Two:

Fare changes, major service changes, or larger scale projects are those whose impact on FAST riders and potential riders needs to be clearly assessed during the Level Two developmental or planning stages.

The FAST Fare and Service Change Policy outlines the thresholds for what the City considers a “major” service change, which is identified as any change in FAST and FAST Connect) that would add or eliminate more than:

1. Twenty-five percent (25%) or more of the route revenue miles on any individual route; or

2. Twenty-five percent (25%) or more of the route revenue hours on any individual route; or

3. Twenty-five percent (25%) or more of the ridership on any individual route (based on the most recent route survey or sample).

Level Two projects may include fare changes, short range and long-range transportation plans, Comprehensive Operational Analysis, marketing plans, coordination plans, alternative analyses, and studies implementing new services; or public facility construction projects. As many of these projects are conducted by third-party contractors, part of the RFP requirements and criteria for scoring proposals will include developing the project’s public participation process.

Except in the case of a service and/or fare change during a natural disaster or emergency, FAST will adhere to current City of Fairfield fare and/or service change processes. A public hearing will not take place during a natural disaster or emergency, however FAST staff will provide various opportunities for the public to submit comments; via mail, social media/Facebook, Twitter, or the FAST website.

Exemptions

FAST will follow FTA direction when nonstandard events occur. The FTA Title VI Circular 4702.1B states, “Recipients have wide latitude to determine how, when, and how often specific public Packet Page 392 of 516Attachment 2 Page 36 of 101

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38 participation activities should take place, and which specific measures are most appropriate.” On May 13, 2020, FAST received the following statement from FTA, “In planning post- emergency service changes, a recipient must follow its locally developed public participation plan, and it may revise that plan to employ virtual public involvement techniques.”

In the case of a natural emergency or disaster where FAST would need to implement temporary service/fare changes, these changes will not be categorized as major service changes.

Consequently, the aforementioned Title VI public participation processes will not apply.

Instead, FAST staff will post information in the form of flyers and notices on all stops, shelters, sale sites, key destinations as well as on social media platforms and the FAST website at least 24 hours prior to the temporary service and/or fare changes.

Case: FAST’s COVID-19 Response

FAST staff implemented a fare and service reduction in March 2020 after Solano County enforced a Shelter in Place order as a result of the global COVID-19 pandemic. Flyers informing the public of these service and fare changes were posted on all bus stops and shelters, the Fairfield Transportation Center, the FAST website, and Facebook platform. Pre- COVID conditions consisted of 31 FAST vehicles operating during peak hours, which was reduced to 16 vehicles during the partial service reduction.

Following the partial fare and service reduction, FAST staff restored partial restoration of service in June 2020. Flyers and notices, including the FAST Language Assistance blurb in the four essential local community languages and three supplemental commuter languages, were posted at all FAST bus stops, on all FAST service vehicles, FAST website, Facebook, and at the Fairfield Transportation Center.

This process followed direction from the Federal Transportation Administration regarding Civil Rights procedures2:

CR2: Are Title VI equity analyses required for emergency service cuts and changes during COVID-19?
A: No. Under FTA’s Title VI Circular 4702.1B, transit providers that operate 50-or-more fixed route vehicles in peak service and are located in an urbanized area (UZA) with a population

2 Federal Transit Administration (2019) Frequently Asked Questions from FTA Grantees Regarding Coronavirus Disease 2019 (COVID-19). Retrieved from https://www.transit.dot.gov/frequently-asked-questions-fta-grantees- regarding-coronavirus-disease-2019-covid-19
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39 of 200,000 or more, must perform a service equity analysis whenever they make a major service change. The service equity analysis evaluates the impacts of the proposed service changes on Title VI-protected populations and low-income populations. Temporary service changes in response to an emergency do not rise to the level of a major service change, so a service equity analysis is not required. Similarly, FTA exempts all temporary fare changes enacted as a result of an emergency from the fare equity analysis requirement. However, if a transit agency chooses to make permanent any changes made during an emergency, then the transit agency must perform a service or fare equity analysis.

FTA does expect that all transit agencies take reasonable measures to implement temporary service or fare changes equitably to prevent unintentional discrimination. FTA does not require a transit agency to document this process, get board approval (or in the case of FAST service, City Council approval) prior to implementing changes, or share documentation on the changes with FTA, but FTA recommends that transit agencies document the rationale for specific service reductions, as well as steps taken to ensure equitable reductions in service, in the event someone files a complaint.

Outreach Requirements and Activities

This section outlines the outreach requirements for both project levels (Level One and Level Two), to ensure residents have equal access and opportunity to participate in transportation planning and decision-making. These include varying strategies for soliciting input and engaging various communities.

FAST will continue assessing the language needs of citizens in its service area through its Language Assistance Plan. As another group with limited English proficiency (LEP) reaches the threshold defined by the Safe Harbor Provision, of 5% or 1,000 persons in any LEP language group, FAST will review and update the LEP languages and Language Assistance Plan strategies to engage with non-English speaking populations.

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40 FAST Service Area

Currently, Spanish and Tagalog are the only quantifiable populations within the FAST local service area of Fairfield, that are limited English proficient. Though Chinese (traditional) has not surpassed the Safe Harbor Provision within the FAST local service area, FAST has translated all vital documents into Chinese as instructed by the Federal Transit Administration. The four languages of English, Spanish, Tagalog, and Chinese are considered the four essential local community languages.

Level One:

Minimum Outreach Requirements
“Level One” projects shall present information to the public, and accept comments from the public, in the following ways:
• Public Notices will be prepared for public events. “Notices” may include: posters, social media posts, email blasts, media releases to local papers, or radio announcements. • Notices will be posted at least two weeks prior to the public event. • Notices may be posted at FAST offices, on buses and at bus shelters as appropriate, and at key community centers.
• Notices will be posted on FAST’s website at least two weeks prior to the event. • Public Comments will be accepted via the FAST website, at public outreach events, via email, by mail, and by phone to ensure that all populations have the opportunity to participate.

Additional Outreach Methods to Engage Minority and Limited English Proficient Populations • In accordance with Appendix B of the FTA Title VI Circular, FAST will include Notification to the Public on all outreach and marketing material with the following statement, “(707) 434-3800: Free language assistance:” FAST staff will then provide any free language assistance or translated documents to the customer.
o For all programs and announcements relating to FAST service area, FAST staff will include a “Free Language Assistance” blurb in the four essential local community languages.

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41 • Post Spanish, Tagalog, and/or Chinese language notices on FAST Connect and FAST Connect ADA paratransit vehicles that have been identified as key routes used by an LEP population and at bus shelters that have been identified as key destinations of LEP populations, if such information exists.
• Develop all public documents in Vietnamese, Hindi, and Korean if directly requested by a customer.
• Post FAST Events on FAST’s website in English, Spanish, Tagalog, and Chinese. o The FAST website includes a Google Translate feature that will translate all written language.
• Distribute event information to community groups and agencies that work with LEP populations as identified by FAST staff.
• Contract with a third-party language assistance service (i.e. Keylingo) to provide language assistance for customers and callers that are non-English speaking. • For level one projects, Spanish, Tagalog, and Chinese interpretation or translation at any public meetings or workshop will be considered but not required. If staff identify that an interpretive service may be appropriate or necessary, FAST will ensure non-English language interpretation in additional languages is available.

Level Two:

Minimum Outreach Requirements
“Level Two” projects shall require an individual Public Participation Plan outlining the specific staff effort to provide information to the public during the planning stages of the project. This plan will include a brief outline of specific outreach activities, identify goals and objectives of the public involvement process, and identify specific strategies for outreach activities as appropriate for the type of project. The project-based Public Participation Plan will identify any communities or populations requiring special outreach to ensure residents have the opportunity to access information and make comments regardless of race, religion, age, income, color, national origin, or disability.

The Public Participation Process for “Level Two” projects will, at a minimum, include the requirements of “Level One” projects and then include specific outreach activities appropriate for the particular project, including; public workshops, focus groups, and community and ridership surveys. In the event a public workshop or forum will be held, at least one workshop will be held in the morning and a second in the evening to accommodate varying resident schedules. And as available, public workshop events will be held at central locations close to a bus stop.

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42 Outreach methods to engage minority and limited English proficient populations

“Level Two” projects will use the previously identified strategies to engage minority and LEP populations but may require additional activities depending on the scale and nature of the project. These projects may include:
• Cultivating relationships with community agencies that serve LEP populations. • Sending notices to Spanish and/or Tagalog language magazines, newspapers, and/or radio stations.
• Attending existing community meetings and gatherings, such as school meetings, farmers markets, faith-based events, and other community activities in order to invite participation from LEP populations who may not attend FAST hosted public events.

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43 Summary of Outreach Efforts Made Since 2011 Title VI Submission

FAST Website Features

• FAST Website – Includes Google Translate feature that allows visitors to translate all written information into various languages.

Reoccurring outreach locations often include:

• Paratransit Coordinating Council – This is a bimonthly meeting to discuss the ADA paratransit services offered by FAST. Other non-paratransit ADA topics related to the FAST may be discussed at the meetings. The Paratransit Coordinating Council meetings are open forum and open to the public.

• Social Media – FAST regularly posts information and solicits comments regarding the service through Facebook and Twitter. These services have become a significant source of communication with our community.

• Homeless Roundtable – At an outreach event hosted by the Fairfield Police Department in August 2019, FAST staff presented public transportation options and partnerships available to the local homeless. Attendees included over 40 representatives and stakeholders from city, county, state, and federal agencies as well as nonprofits and service providers.

Ad hoc outreach conducted since 2011 includes:

• 2012 FAST Route Restructuring. FAST sought out public participation during the planning phase of its recent service changes. Consistent with FAST’s public participation plan, staff used the following forms of communication:

o Newspaper Press Release
o Posting of Notices
o Direct flyers distribution to riders
o Seat Drops
o Website
o Facebook
o Twitter
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44 o Channel 26 (local public access cable channel)
o Public Outreach Meetings (translation services were available) o Individual face to face meetings
o Briefing of all customer service representatives
o Meetings with community representatives (e.g. school districts, senior centers, the Paratransit Coordinating Council, community centers) o Notices in community’s Spanish language magazine

• 2012 East Fairfield Community Based Transportation Plan (CBTP). The CBTP was developed as a way to better understand the transit needs of the communities that reside in eastern Fairfield. The outreach process included community surveys, stakeholder interviews, stakeholder meetings, community meetings, and focus groups.

• 2014 FAST Fare Restructuring. FAST sought public participation during the planning phase of its recent service changes. Consistent with FAST’s public participation plan, staff used the following forms of communication:
o Public meetings (meetings were held at the Fairfield Community Center, the Fairfield Transportation Center and at the Solano Transportation authority, which is located in Suisun City). Translation services were available at the meetings. o Posting of notices
o Direct flyer distribution to riders
o Individual face to face meetings
o Seat drops
o Facebook
o Twitter
o Website
o Newspaper Press releases
o Notices in community’s Spanish language magazine

• 2018 FAST Fare Restructuring and Route Changes. FAST sought public participation during the planning phase of its recent service changes. Consistent with FAST’s public participation plan, staff used the following forms of communication:
o Public meetings (meetings were held at the Fairfield Community Center, the Fairfield Transportation Center and at the Solano Transportation Authority, which is located in Suisun City). Translation services were available at the meetings. o Posting of notices
o Direct flyer distribution to riders
o Individual face to face meetings
o Seat drops
o Facebook
o Twitter
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45 o Website
o Newspaper Press releases

• 2020 FAST Short Range Transit Plan. FAST sought public participation during the draft phase of completing its FY 2021-2030 Short Range Transit Plan (SRTP). Consistent with FAST’s public participation plan, staff used the following forms of communication:
o Public comments received prior to a City Council meeting (meeting held at the Fairfield Unified School District while live recordings streamed on Youtube.com and Fairfield.ca.gov/live).
o Posting of notice and SRTP draft on Fasttransit.org and at the Fairfield City Hall. o Posting of notice on Facebook.com.

• 2020 Partial Restoration of Service and Free Fares. FAST sought public participation during the planning phase of its recent service changes. Consistent with FAST’s public participation plan, staff used the following forms of communication:
o Posting of notices
o Facebook
o Twitter
o Website

• 2021 Comprehensive Operational Analysis (COA). FAST included a robust public participation plan with AIM Consulting as part of its 2021 Comprehension Operational Analysis that included stakeholder input, public meetings/hearings, interactive online digital website ( www.FASTForward2021.com) .
o Public Hearings
o Virtual Meetings (due to COVID restrictions)
o Postings
o Advertisements on buses
o Website
o Facebook
o Twitter

• 2021 SolanoExpress Service Adjustments. . FAST sought public participation during the planning phase of its recent service changes. Consistent with FAST’s public participation plan, staff used the following forms of communication:
o Posting of notices
o Facebook
o Twitter
o Website

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46 • 2022 FAST Service Changes. FAST held a Public Hearing at the Suisun City Council Chambers in April 2022 regarding reduction of service in Suisun City. Consistent with FAST’s public participation plan, staff used the following forms of communication:
o Public Hearing
o Posting of notices
o Facebook
o Twitter
o Website

• 2022 Reduced Taxi Fare Program. FAST sought public participation during the planning phase of its recent service changes. Consistent with FAST’s public participation plan, staff used the following forms of communication:
o Letters to participants addresses.
o Facebook
o Twitter
o Website

• January 2023 Service Adjustments. FAST sought public participation during the planning phase of its recent service changes. Consistent with FAST’s public participation plan, staff used the following forms of communication:
o Posting of notices
o Public Hearings
o Facebook
o Twitter
o Website

• September 2023 Service Changes and Introduction of Microtransit. FAST sought public participation during the planning phase of its recent service changes. Consistent with FAST’s public participation plan, staff used the following forms of communication:
o Public Hearing and presentation
o Posting of notices
o Facebook
o Twitter
o Website

• 2024 FAST Advertisement Redesign. FAST staff worked with Page Design, a graphic design company, to redesign advertising material at bus shelters throughout Fairfield, including shelters at the Fairfield-Vacaville Hannigan Train Station. o Incorporate language assistance blurb where needed.
o Incorporate more symbols for universal understanding. o Promote Transit App services and explain how to utilize services to determine bus arrival times.

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47 Appendix: FAST Translated Documents and Notices
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73 FAST
Language Assistance Plan
2024 Update

Developed: May 2011
Revised: March 2024

FAST
2000 Cadenasso Drive
Fairfield, CA 94533

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Title VI Program 2024

74 Table of Contents

Introduction 75 Overview of FAST’s Service Area and Services 76 Language Assistance Goals 77 Results of the Three Factor Analysis 78 Factor 1 - The number or proportion of LEP persons eligible to be served or likely to be encountered by the
program or recipient.
78 Factor 2 - The frequency with which LEP persons come into contact with the program.
80 Factor 3 - The resources available to the recipient for LEP outreach, as well as the costs associated with that
outreach.
81 Vital Documents 82
Implementation Plan 83
Language Service Provision 87
Outreach 88
Monitoring, Evaluating, and Updating the LAP 89
Staff Training 90
Appendix 91
Appendix A: Three Factor Analysis– FAST Staff Questionnaire Appendix B: Three Factor Analysis– Fairfield-Suisun Unified School District English Learner Data by Language

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Title VI Program 2024

75 1. Introduction

The FAST Language Assistance Plan 2020 Update was developed during the process of preparing FAST’s Title VI Program to ensure that FAST services are accessible to Limited English Proficient (LEP) individuals. Title VI of the 1964 Civil Right Act is one of two federal mandates that guarantee the provision of meaningful access to federally funded services for LEP individuals:

• Title VI of the 1964 Civil Right Act prohibits federally funded agencies from discriminating against individuals based on race, color, and national origin and includes meaningful access to LEP customers.

• President’s Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency” (August 11, 2000): Instructs federal agencies to improve access to services by mandating that any federally conducted or assisted programs of activities (e.g. recipients of federal funding) must provide meaningful access to LEP customers.

FAST’s Title VI Program was initially prepared in 2014 in accordance with FTA Circular 4702.1B, Title VI Requirements and Guidelines for Federal Transit Administration Recipients, October 1, 2012. This document serves as the 4-year update to the Title VI Plan (2020).

FAST’s Title VI Program Administrator is:

Tiffany Plater
Transportation Technician
FAST
2000 Cadenasso Drive
Fairfield, CA 94533
(707) 434-3800
Email: [email protected]

More information about FAST’s Title VI Program is available at: http://www.fasttransit.org

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Title VI Program 2024

76 2. Overview of FAST’s Service Area and Services

FAST is the local public transit service governed by the City of Fairfield since 1975. The population of Fairfield is approximately 119,881 residents.

FAST provides 265,787 unlinked trips annually across all services. On September 5, 2023 FAST introduced a new on-demand Microtransit service, FAST Connect, to complement existing paratransit and fixed route services. FAST operates five (5) fixed-routes, on-demand microtransit (FAST Connect), and supplementary paratransit services (FAST Connect ADA). FAST’s fixed route fleet consists of 26 vehicles, with 12 vehicles operating during peak hours. FAST Connect ADA paratransit, consisting of 17 vehicles, provides an ADA complementary curbside service for the entire service area. FAST also has extensive taxi scrip programs that provide subsidized local trips within Fairfield for local senior and Americans with Disabilities Act (ADA) qualified residents. FAST Connect also participates in a regional taxi scrip program offering subsidized trips throughout Solano County; this program is in partnership with the regional Consolidated Transportation Services Agency managed by the Solano Transportation Authority (STA).

FAST administrative offices are located at 2000 Cadenasso Drive, Fairfield, CA 94533.

3. Language Assistance Goals

The goal of this plan is to ensure FAST staff provide meaningful access to services, information, and materials for LEP customers, evaluate the effectiveness of current outreach methods and strategies, and identify new strategies to meet the needs of changing LEP populations in our service area.

To better streamline Language Assistance goals, FAST has separated population and language data for the city of Fairfield for the FAST service area. FAST staff acknowledge that this is an ambitious population to consider, however we believe it is important to strive to maximize service populations covered for our passengers to increase equity access. Future outreach and language assistance goals will be determined by this year’s LEP data analysis, beginning on the following page.

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77 4. Results of the Three Factor Analysis

Factor 1: The number or proportion of LEP persons eligible to be served or likely to be encountered by the program or recipient.

FAST analyzed available census data to determine the geographic boundaries of its service area.

For all services and programs relating to FAST fixed route, FAST Connect microtransit, and FAST Connect ADA paratransit routes, FAST analyzed available census data within the FAST service area.

FAST Service Area

The primary racial groups in the FAST local service area are White, Hispanic or Latino, Asian, and Black.

Table 4-1 Races within FAST Local Service Area
Races Population
Total 119,338
White alone, percent 40.1%
Black or African American alone, percent 15.3%
American Indian and Alaska Native alone, percent 0.4%
Asian alone, percent 18.2%
Native Hawaiian and Other Pacific Islander alone,
percent 1.4%
Two or more races, percent 13.8%
Hispanic or Latino, percent 29.9%
White alone, not Hispanic or Latino, percent 28.4%
Source: U.S. Census Bureau, American Community Survey,
Population estimates and Race and Hispanic Origin 2022

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78 FAST then collected and analyzed data reflecting languages spoken at home, compared to ability to speak English. As demonstrated in Table 4-2 below, Spanish and Tagalog are the only languages within Fairfield that fall outside of the Safe Harbor Provision of over 5% or 1,000 individuals (whichever is less). The Chinese language still does not meet the Safe Harbor threshold within the Cities of Fairfield. However FAST will continue to follow 2016 FTA instruction and include Chinese as an LEP language within the FAST service area.

Table 4-2 (Language spoken at home by ability to speak English: FAST Local Service Area):

Fairfield, CA

Population (2020)

Ability to Speak
English Percentage
Total Population 119,881 100%
English 72,273 60%
Spanish 23,983 20%
Tagalog 6,315 5%
Chinese 3,973 3%
Limited English Proficiency
Speaks English less
than “Very Well” in
Spanish
11,473 10%
Speaks English less
than “Very Well” in
Tagalog
1,094 1%
Speaks English less
than “Very Well” in
Chinese
591 0%
Source: American Community Survey, Population 5 years and over, Table ID: C16001 2022: ACS 5-Year Estimates Detailed Tables

FAST staff has used the above data to design a more equitable and inclusive Language Assistance Plan. As outlined in FAST’s Language Assistance Plan, vital documents related to local FAST service were translated into Spanish, Tagalog, and Chinese . All other applicable documents and notices will include FAST’s Free Language Assistance blurb in English, Spanish, Tagalog, and Chinese (traditional).

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79 Factor 2: The frequency with which LEP persons come into contact with the program.

FAST used several strategies to complete Factor 2 and Factor 3 analyses, including proactive outreach and surveying FAST staff, which included FAST operators, dispatch, front office staff, and administrative staff.

FAST Staff Survey

Of the 22 responses to a staff questionnaire regarding past experience with LEP’s, 0 (0%) reported that they never come into contact with individuals who are non-English speaking or Limited English Proficient.

Five respondents (23%) indicated that they come into contact with LEP’s rarely or infrequently.

The remaining 17 (73%) responses were able to identify how often they interact with LEPs 3 responses – 1-4 times a day
7 responses – Daily
3 responses – 1-2 times a month
4 response – 3-4 times a year

The full results of this survey are available in Appendix A. The survey was conducted February 2024.

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80 Factor 3: The resources available to the recipient for LEP outreach, as well as the costs associated with that outreach.

As the geographic area in which FAST serves is vast, outreach will need to be varied and, at times, event specific.

A large proportion of outreach is possible through cultivating relationships with key social service and church contacts within the LEP populations. FAST will facilitate these relationships and keep these contacts informed of FAST activities, services and events. Working with LEP contacts will ensure extensive outreach is maintained at little to no cost.

Table on Page 87, below, identifies several potential outreach strategies that may be utilized as is appropriate and their associated costs.

Some of these strategies, such as Spanish and Tagalog language advertisements on radio stations and in magazines will be utilized if such outlets are identified and as funding is available.

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FAST TITLE VI PROGRAM THREE FACTOR ANALYSIS: FACTOR 4

LISTING OF VITAL DOCUMENTS FOR LEP TRANSLATION

81 Translation of Written Documents Status FAST Essential Community Languages Spanish / Tagalog / Chinese
Specific Elements
Vital Documents:

Title VI Notice to the Public Complete Complete
Title VI Complaint Form Complete Complete
Title VI Complaint Procedures Complete Complete
Signage advertising FAST's Language Assistance Program Complete Complete System Map Complete Complete
Individual Route Schedules and Brochures where practice Complete Complete Ad-hoc Documents:

Fliers/advertisements for level one public events Complete To be determined on a case by case basis and as funding allows.

Fliers/advertisements for level two public events Complete To be determined on a case by case basis and as funding allows.

FAST Website Complete Complete
Note:

Following the most recent language assessment, FAST will incorporate Russian translations of vital documents and outreach material moving forward.

Interpretation & Translation Services Comment FAST Local Service Area Specific Elements
Professional Translation Service Complete Available
Telephone Translation Service Complete Available
Simultaneous interpreter for level two public events Complete As needed

Advertisements & Outreach Comment FAST Local Service Area Specific Elements
Availability of language assistance notice Complete Complete Spanish/Tagalog/Chinese language radio spots (optional) Complete To be determined on a case by case basis and as funding allows.

Adverts in Spanish/Tagaolog/Chinese language publications (optional) Complete To be determined on a case by case basis and as funding allows.

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82 5. Implementation Plan

Timeline / Major Milestones

Table 5-1 below lists the major activities associated with this Plan and identifies when staff will start the activity. Activities that have been labeled with the “NOW” category are those that are currently in progress or completed within this plan.

Table 5-1
Task 1: Identifying LEP Individuals Who Need Language Assistance

ITEM NOW NEXT YEAR,
Beginning 7/1

1.1 Assess the LEP population in FAST’s service area
• Three Factor Framework Analysis
• Outreach to community groups serving LEP persons &
focus groups/interviews with LEP individuals.
• Interview/survey FAST staff about previous experience with LEP individuals
X

1.1 Identify areas within the service district and routes serving areas with high concentrations of LEP individuals. X

Task 2: Language Assistance Measures
Developing Assistance Procedures

ITEM NOW NEXT YEAR,
Beginning 7/1

2.1 Develop a list of language assistance products and methods and how FAST can access these. X

2.2 Implement procedures for customer service staff regarding:
• how to respond to LEP callers
• how to respond to correspondence from LEPs
• how to respond to LEPs in person
• how to document LEP needs
• how to respond to civil rights complaints.

2.3 Develop and implement procedures for vehicle operators, station managers, and employees who regularly interact
with the public on how to respond to an LEP individual. X

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83 Task 2: Language Assistance Measures
Translating documents

ITEM NOW NEXT YEAR,
Beginning 7/1

2.4 Develop and implement a process for determining:
• if a particular document needs to be translated
• into which languages it should be translated. X

2.5 Translate vital documents, including:
• FAST brochures
• FAST policies
• Service changes

Task 2: Language Assistance Measures
Live Interpretation or Translation

ITEM NOW NEXT YEAR,
Beginning 7/1

2.6 Develop a list of language assistance products and methods and how FAST can access these. Review with FAST staff
annually and document regular training of staff. X

2.7 Establish competency standards for interpreters and translators; including:
• FAST will determine the interpreter or translator’s
competency in English and the other language;
• FAST will train the interpreter in specialized terms; • FAST will instruct the interpreter or translator that he or she should not deviate into a role as
counselor, legal advisor, or any other role aside
from interpreting;
• FAST will ask the interpreter to attest that s/he does not have a conflict of interest on the issues that
they would be providing interpretation services.

Review with FAST staff annually and document regular
training of staff.

2.8 Develop a FAST policy that states that all interpretation and written translation must be performed by approved
vendors/individuals whose competency has been
established. Review with FAST staff annually and document regular training of staff.

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84 Task 3: Training Staff

ITEM NOW NEXT YEAR,
Beginning 7/1

3.1 Identify which FAST staff are likely to come into contact with LEP individuals X

3.2 Develop procedure/schedule for LEP training for identified FAST staff, for new-hires, and continued training X

3.3 Develop curriculum for and train frontline, customer service, and staff likely to interact (operators, etc) with LEPs in language assistance procedures identified in 2.1 and 2.2 and 2.3
X

Task 4: Providing Notice to LEP Persons

ITEM NOW NEXT YEAR,
Beginning 7/1

4.1 Inventory the existing public service announcements and community outreach FAST currently performs. X

4.2 Incorporate notice of the availability of language assistance into existing outreach methods
• Develop language regarding language assistance in
multiple languages for posters/signage/notices
• Develop non-English outreach materials: Place
foreign-language ads in publications serving second
language populations to share current significant,
service-related announcements
• Place a notice of right to language assistance, at no cost, on important outreach documents and on
FAST’s website.

4.3 Provide key transit information and online Trip Planner in Spanish and Tagalog on FAST’s website X

4.4 Create signs in multiple languages informing LEP clients about available language services and post X

4.5 Undertake targeted community outreach to LEP
populations.
• Identify and develop relationships with community
leaders & LEP populations
• Develop policy for when (what type of service
changes/announcements) to conduct targeted
community meetings for LEP populations
X

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Title VI Program 2024

85 Table 5-1, Continued
Task 5: Monitor and Update the Language Assistance Plan

ITEM NOW NEXT YEAR,
Beginning 7/1

5.1 Assign Day-to-day administration of LEP program, ensuring compliance and correct implementation. X

5.2 Develop a process for receiving feedback on language assistance measures
• Add a question to any surveys to assess
respondents’ English proficiency and primary
spoken language.
• On-going dialogue with groups serving LEP
populations (including but not limited to local
schools, grocery stores, and social services offices,
etc).
• Review demographics changes reported by ACS and
Census data
X

5.3 Conduct internal monitoring, at least annually, regarding language assistance measures
• Routinely survey/interview FAST staff about
interaction with LEPs and their ability to
successfully interact and document these
interactions
X

5.4 Make changes to the language assistance plan based on feedback received X

5.5 Consider new language assistance needs when expanding service
• Identify service changes affecting areas with high
concentrations of LEP individuals and develop
mitigation strategies
X

Responsibility for Implementing the Language Assistance Plan

The Title VI Program Administrator will be responsible for overseeing the implementation of this plan and assigning tasks as appropriate.

FAST’s Title VI Program Administrator is (as of September 2023):

Tiffany Plater
FAST
2000 Cadenasso Drive
Fairfield, CA 94533
(707) 434-3800
Email: [email protected]
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Title VI Program 2024

86 Language Service Provision

Interpretation Services

1. FAST has a contract with Keylingo Translations to provide simultaneous interpretation for callers and for customers in service centers when staff is unable to communicate.

Keylingo Instructions:
• To connect to an interpreter, dial 1-855-904-3987.

• Provide the Call Center Service Representative with:

1. Input Pin/Client ID #11277

2. Select an Interpreter:

1. For Spanish press 1

2. For all other languages enter the 2-digit language code (See Appendix A for chart)

3. You will then be immediately connected to an interpreter.

2. When a customer calls FAST directly and a staff member can’t communicate, staff will connect with Keylingo Translations to translate.

3. Simultaneous interpretation at public events will be determined on a case-by-case basis by examining several factors, such as:
• the type and size of event;
• the availability of a FAST staff member to interpret; • the availability of a staff member of a host organization to interpret, etc.

For small outreach events, such as “Level One” activities, proactive outreach, smaller travel training and transit awareness events, bilingual staff members will assist with translation where feasible. For “Level Two” public outreach events, where appropriate and necessary to do so, FAST will hire an interpreter service.

Translation of Vital Documents
Based on the results of the Three Factor analysis, the following vital documents relating to the FAST local service area will be translated into Spanish, Tagalog, and Chinese. Vital documents will be translated in accordance with the timeline established in the previous pages:

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Title VI Program 2024

87 Vital Documents – Stage 1
1) Title VI Program
• Title VI Notice to the Public
• Complaint Form
• Complaint Procedures
2) FAST Rider Information
• Route and Map Schedules
3) FAST Connect ADA Information
• Rider Guide
• Application Process

Vital Documents – Stage 2
1) Signage advertising FAST’s language assistance program, particularly Language Line number and translated information on its website
2) System Map, where practical
3) Individual route schedules, where practical

2. Going forward, the extent of FAST’s ability and obligation to translate written documents will be determined on a case-by-case basis, by looking at all elements presented in the Three Factor Analysis.

FAST’s Website

1. All translated vital documents are posted on FAST’s website on their respective pages.

2. FAST’s website is available in both Spanish, Tagalog, and Chinese (traditional) through the website translator gadget.

Outreach

1. To ensure that LEP individuals are aware of FAST’s language assistance measures FAST will develop simple signage that advertises:
• FAST’s Language Line number offering free-of-charge interpretation services. • Information is available in other languages on the website.

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88 2. Language assistance signage is posted at the following locations:
• Fairfield Transportation Center
• FAST lobby
• FAST vehicles
• Community centers and/or popular destinations identified during the Three Factor Analysis and ongoing outreach.

3. FAST staff will work towards educating customers about FAST’s language assistance programs during their outreach and transit orientation activities.

4. FAST staff will continue developing relationships with organizations that serve LEP individuals and developing strategies to spread awareness of FAST’s language assistance services.

6. Monitoring, Evaluating, and Updating the LAP
A thorough review of this Language Assistance Plan will be undertaken every three years concurrent with updating and submitting the FAST Title VI Program. At that time, the LEP population will be reassessed, to ensure all significant LEP languages are included in FAST’s language assistance efforts. The following reoccurring reporting and evaluation measures will be used to update the Language Assistance Plan:

FAST will annually assess the effectiveness of how FAST communicates with LEP individuals by:
• Including questions about language assistance and information needs on any community surveys.
• Conversations with key contacts that work with LEPs.
• Ad-hoc outreach with LEP groups

FAST will annually track its language assistance efforts, including:
• Reporting front-line staff’s interactions with LEP
• Language Line reports

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Title VI Program 2024

89 7. Staff Training
FAST’s Title VI Program Administrator will develop and implement training guidelines for FAST staff with training being conducted through 2024. This training will include:

• How to respond to LEP callers
• How to respond to correspondence from LEPs
• How to respond to LEPs in person
• How to document LEP needs
• How to respond to civil rights complaints.

The Title VI Program Administrator will also schedule training for new hires, as well as identify training opportunities for FAST’s ambassadors.

The above items will be reviewed by staff at least annually.

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Title VI Program 2024

90 8. Appendices
Appendix A: Three Factor Analysis—Step 1: FAST Staff Survey

To begin qualifying FAST’s previous experience with LEP individuals, all FAST administrative and front office staff as well as MV Transportation operators and dispatch employees were asked to fill out a questionnaire related to their interactions with limited English-speaking individuals.

Twenty-three (23) staff members completed the questionnaire.

The questionnaire included the following questions:

1. While performing work functions, have you ever come into contact with individuals who are non-English speaking or Limited English Proficient?

2. How frequently do you come into contact with Limited English Proficient individuals?

3. Can you identify which language(s) these individuals speak?

4. What questions about FAST did they ask?

5. Were you able to successfully communicate with individuals who are Limited English Proficient?

Interaction with LEPs:

Of the 22 responses, 0 reported that they never come into contact into individuals who are non- English speaking or Limited English Proficient.

5 responses indicated that they come into contact with LEP’s rarely or infrequently.

The remaining 17 responses were able to identify how often they interact with LEPs 3 responses – 1-4 times a day
7 responses – Daily
3 responses – 1-2 times a month
4 response – 3-4 times a year

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91 Languages Spoken:

The following languages were identified by the 15 responses that reported some (even if infrequent) interaction with LEPs:

Table 8-1
Language Number of Times Reported
Spanish 30
Tagalog 6
Chinese 5
Japanese 3
American Sign Language 1
Unspecified Languages* 5

*Responses that include “Asian,” “Indian,” and “African” have been categorized under “Unspecified Languages.”

Questions Asked about FAST:

The following topics were reported as asked by LEPs:

Table 8-2
Topic Number of Times Reported
Schedule 10
Directions 14
Cost/Fares 8
City Projects 1
No Response 1

Communication with LEPs:

Staff members reported communicating successfully with LEPs in the following ways:

Table 8-3
Method of Communication Number of Times Reported
Able to speak to them 9
Google Translate 3
Phone Translation Services (Keylingo) 1
Translator 8
Pointing to schedule 5
Could not communicate 3
No Response 7

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93 Appendix B: Fairfield-Suisun Unified School District English Learner Data by Language

In order to identify the LEP populations within FAST’s local service area, and to begin tracking changes in those groups, FAST reviewed English Learner statistics for students in the Fairfield- Suisun Unified School District. Public schools within the California Department of Education (CDE) must report students that are English Learners—students whose native language is a language other than English, and their native language. This data is available online via CDE’s DataQuest website, http://dq.cde.ca.gov/dataquest/

FAST accessed the relative English Learners data to gather a full picture of the communities it serves, including identifying LEP populations and where they are concentrated. Periodically reviewing this data will enable FAST to track what non-English languages are growing in order to provide appropriate language assistance services.

The majority English Learner students in the Fairfield-Suisun Unified School District speak Spanish. The next largest non-English speaking group is Filipino (Tagalog, Pilipino, or Cebuano) followed by Punjabi, Arabic, and Vietnamese. While the data within the Fairfield and Suisun Unified School District for Punjabi, Arabic, and Vietnamese do not meet the Safe Harbor Provision, it will be important for FAST to continue tracking growth within these groups and be prepared to offer oral interpretation services as required.

English Learner data by language (within the Fairfield and Suisun Unified School District) is available in the table below and can be accessed at
http://www.cde.ca.gov/ds/sd/sd/fileselsch.asp .

Fairfield-Suisun Unified School District

FY 22-23

Language of English
Learners Percentage
Total 3179 100%
Spanish 2,696 85%
Tagalog 102 3%
Chinese 31 1%
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94 Table Depicting the Membership of Non-Elected Committees and Councils

FAST does not have any non-elected committees or councils.

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95 Description of Subrecipient Monitoring and Schedule of Subrecipient Title VI Program Submissions

FAST does not have any subrecipients and does not anticipate expanding its services to include subrecipients. In the case that FAST does expand and begin contracting with subrecipients, FAST will revisit this issue to ensure compliance with Title VI regulations.

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96 Title VI Equity Analysis

Since the previous 2020 Title VI submission, FAST has not undertaken any federally funded construction projects. Therefore, no equity analyses were conducted or required.

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97 City Council Approval of FAST’s Title VI Program

CITY OF FAIRFIELD

RESOLUTION NO. 2024-_____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE ADOPTION

OF AN UPDATED-TITLE VI COMPLIANCE PROGRAM FOR THE CITY OF FAIRFIELD

WHEREAS, the City of Fairfield receives funding from the Federal Transit Administration (FTA); and

WHEREAS, recipients of FTA funding are required to develop and regularly update a program which is compliant with Title VI of the Civil Rights Act of 1964; and

WHEREAS, the City has recently updated its Federal Title VI program to meet the most current requirements; and

WHEREAS, recipients of FTA funding are required to have their governing board formally update the Title VI program every three years.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby adopts the Title VI compliance program attached as Exhibit A.

Section 2. The city manager, public works director, and transportation manager are authorized to implement components of the program in order to meet federal requirements.

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98 PASSED AND ADOPTED this 19th day of March 2024, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

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99 Additional Information for Transit Providers that operate less than 50 fixed route vehicles in peak service and are not located in an Urbanized Area (UZA) of 200,000: System-Wide Policies and Service Standards
FTA Title VI Circular 4702.1B, Chapter. IV-1

Effective Practices to Fulfill the Service Standard Requirement

Vehicle Load Standards

The average of all loads during the peak operating period should not exceed the following load factors (percentage of available seating capacity that is filled by passengers) for that service type:

Local Services: Loads not to exceed 1.10 passengers / seat

Vehicle Headway Standards

FAST Local Service: Headways are 30 minutes on three local routes (Routes 1, 3) during peak times and 60 minutes during off peak times unless otherwise warranted by demand. The Route 6 operates on 45-minute headways and four routes (Route 7) operate on 60 minute headways due to lower demand. Should demand increase significantly and funding become available, FAST will change these routes to 30 minutes headways.

On-Time Performance Standards
FAST is currently operating on a partial restored schedule due to the COVID-19 pandemic. Below are On-Time Performance Standards that reflect the conditions during the current COVID-19 pandemic.

Fixed Route [local and commuter]:
• The agency endeavors to operate with no early departures before the time shown in the schedule brochure.
• 90 percent of all trips should be operated "on-time," defined as departing at published time-point no more than five (5) minutes later than the published scheduled.

Demand Response:
• 95 percent of trips will be scheduled within 60 minutes of the requested pick- up time and provided within 15 minutes of the scheduled pick-up time.

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100
Service Availability Standards

Local Service:
• FAST’s local service area consists of 146,338 residents, including the populations of Fairfield per the 2018 census. The service map below shows FAST’s local routes as well as FAST’s ADA and paratransit service area (defined as ¾ miles from a local route).

Demand Response:
• As of January 2024, DART is now referred to as FAST Connect ADA. • 100% of all trips requested by ADA-qualified patrons within FAST service area shall be accommodated.
• FAST Connect

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101
Effective Practices to Fulfill the Service Policy Requirement

Service policies are adopted to ensure service design and operations practices do not result in discrimination on the basis of race, color, or national origin.

Vehicle Assignment Policy

Fixed Route:

FAST Local Service:

Bus assignments consider the operating characteristics of the various buses within the FAST local route fleet (consisting of 26 Gillig buses), which are matched to the operating characteristics of the route. In the absence of specific operating requirements, vehicle assignments will be done so as to ensure a random rotation of fleet vehicles through the routes in the FAST system.

Demand Response:

Except for situations requiring the assignment of a trip to a specific vehicle for reasons such as lift capacity, interior clearance or operating characteristics within the service area, demand response trips shall be assigned so as to ensure that vehicles are randomly operated in these services.

Transit Amenities Policy

The following policy will be applied for transit amenity improvements:

• Installation of a shelter should be considered at bus stops with an average per trip boarding of 10 or more passengers. Seating/benches should be considered at bus stops with an average per trip boarding of 5 or more passengers.

• Priority for benches and shelters should be given to bus stops serving senior housing or activity centers, or facilities which serve clients with mobility impairments.

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102

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Agenda Item No: 5.

AGENDA REPORT
DATE:March 19, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:2023 Annual Report on the General Plan
RECOMMENDED ACTION
Other – Receive Report and authorize submission to the State.

STATEMENT OF ISSUE
The Community Development Department prepares an Annual Report on the General Plan (Annual Report) annually to comply with Section 65400 of the California Government Code. The State requires the planning agency to provide a report each year to the legislative body, the Governor’s Office of Planning and Research (OPR), and the California Department of Housing and Community Development (HCD) regarding the status of the City’s General Plan and progress in its implementation.

The Annual Report describes the progress in meeting the City’s share of regional housing needs.

Following City Council review, staff will submit the Annual Report to OPR and HCD.

DISCUSSION
This Annual Report focuses on actions taken during 2023 and is the 21st Annual Report since the council adopted the Comprehensive Amendment to the General Plan in June 2002.

Key projects implementing the General Plan last year are listed below and described in more detail in the attached Annual Report document:

Land Use Element
Entitled approximately 920 housing units; and
Developers constructed approximately 590 housing units; and Continued implementing the Train Station Specific Plan:

Approved Master Planned Unit Development Permits (MPUDs) for Planning Area 1 and Planning Area 6.

Approved Aviatrix, a 346unit multifamily project.

Approved subdivision final maps for Planning Area 5.

Completed Zoning Ordinance and Zoning Map updates.

Housing Element
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Completed Zoning Ordinance and Zoning Map updates.

Housing Element
Adopted and certified Sixth Cycle Housing Element; and
Entitled notable projects, including:

Aviatrix, 346 multifamily units.

Green Valley 3, 185 multifamily units.

One Lake Planning Area 5 Neighborhoods O and R, 131 singlefamily units.

Provided 892 Housing Choice Vouchers (HCV) in 2023; and Maintained the Affordable Housing Trust Fund.

Open Space Conservation and Recreation Element
Approved a fiveyear Joint Use Agreement with the FairfieldSuisun Unified School District; and Launched the Parks, Recreation, and Open Space Master Plan; and Special Events were held at city parks and facilities.

Circulation Element
Initiated Highway Safety Improvement Program (HSIP) Cycle 9 HighIntensity Activated Crosswalk (HAWK) Signals project; and
Won Cannabis Tax Fund Grant to fund impaired driving enforcement operations and safety efforts in 2023 and 2024; and
Construction initiated for Red Top Road Widening Improvements project; and Completed subdivision improvements for four subdivisions.

Public Facilities and Services Element
Approved Municipal Code update to prohibit the accumulation of debris and personal items caused by camping in, on, or near critical infrastructure, wildfire, and flood risk areas and youth serving facilities; and
Launched the Water Master Plan Update; and
Completed design and approved contact for construction management and inspection services for planned Fire Stations 36 and 39; and
Completed facility improvements for the Police Department Art Koch Range and Training Facility and Fire Station 35; and
Completed the North Bay Regional Water Treatment Plan Chiller Replacement for OZone Generator project.

Economic Development Element
Continued implementing the Heart of Fairfield (HOF) Plan by the City’s multidepartmental HOF team:

Special events; and
Three façade improvements funded by the “Revitalization and Enhancement Assistance Program” (REAP) Façade Improvement Program; and
Strengthened REAP program to allow for increased grant amount to support catalyst projects and establish lowinterest loan program for equipment funding; and Partnership with the Police Department to host downtown Business Watch meetings; and Maintained downtown monthly newsletter called the Downtown Pulse.

BMW completed construction of new dealership; and
Volkswagen completed façade and showroom improvements.

Travis Protection Element
Continued discussions regarding potential uses on 75acre vacant property on Travis Airforce Base, which is expected to be part of the Enhanced Use Lease Area program; and Supported the development of the Travis Regional Resiliency Report by conducting engagement activities and refining project proposals.

FINANCIAL IMPACT
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Agenda Item No: 5.AGENDA REPORTDATE:March 19, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:2023 Annual Report on the General PlanRECOMMENDED ACTIONOther – Receive Report and authorize submission to the State.STATEMENT OF ISSUEThe Community Development Department prepares an Annual Report on the General Plan (AnnualReport) annually to comply with Section 65400 of the California Government Code. The State requiresthe planning agency to provide a report each year to the legislative body, the Governor’s Office ofPlanning and Research (OPR), and the California Department of Housing and CommunityDevelopment (HCD) regarding the status of the City’s General Plan and progress in its implementation.The Annual Report describes the progress in meeting the City’s share of regional housing needs.Following City Council review, staff will submit the Annual Report to OPR and HCD.DISCUSSIONThis Annual Report focuses on actions taken during 2023 and is the 21st Annual Report since thecouncil adopted the Comprehensive Amendment to the General Plan in June 2002.Key projects implementing the General Plan last year are listed below and described in more detail inthe attached Annual Report document: Land Use ElementEntitled approximately 920 housing units; andDevelopers constructed approximately 590 housing units; andContinued implementing the Train Station Specific Plan: Approved Master Planned Unit Development Permits (MPUDs) for Planning Area 1 andPlanning Area 6.Approved Aviatrix, a 346unit multifamily project.Approved subdivision final maps for Planning Area 5.Completed Zoning Ordinance and Zoning Map updates.Housing ElementAdopted and certified Sixth Cycle Housing Element; andEntitled notable projects, including: Aviatrix, 346 multifamily units.Green Valley 3, 185 multifamily units.One Lake Planning Area 5 Neighborhoods O and R, 131 singlefamily units. Provided 892 Housing Choice Vouchers (HCV) in 2023; andMaintained the Affordable Housing Trust Fund.Open Space Conservation and Recreation ElementApproved a fiveyear Joint Use Agreement with the FairfieldSuisun Unified School District; andLaunched the Parks, Recreation, and Open Space Master Plan; andSpecial Events were held at city parks and facilities.Circulation ElementInitiated Highway Safety Improvement Program (HSIP) Cycle 9 HighIntensity Activated Crosswalk(HAWK) Signals project; andWon Cannabis Tax Fund Grant to fund impaired driving enforcement operations and safety effortsin 2023 and 2024; andConstruction initiated for Red Top Road Widening Improvements project; andCompleted subdivision improvements for four subdivisions.Public Facilities and Services ElementApproved Municipal Code update to prohibit the accumulation of debris and personal itemscaused by camping in, on, or near critical infrastructure, wildfire, and flood risk areas and youthserving facilities; andLaunched the Water Master Plan Update; andCompleted design and approved contact for construction management and inspection servicesfor planned Fire Stations 36 and 39; andCompleted facility improvements for the Police Department Art Koch Range and Training Facilityand Fire Station 35; andCompleted the North Bay Regional Water Treatment Plan Chiller Replacement for OZoneGenerator project.Economic Development ElementContinued implementing the Heart of Fairfield (HOF) Plan by the City’s multidepartmental HOFteam:Special events; andThree façade improvements funded by the “Revitalization and Enhancement AssistanceProgram” (REAP) Façade Improvement Program; andStrengthened REAP program to allow for increased grant amount to support catalystprojects and establish lowinterest loan program for equipment funding; andPartnership with the Police Department to host downtown Business Watch meetings; andMaintained downtown monthly newsletter called the Downtown Pulse.BMW completed construction of new dealership; andVolkswagen completed façade and showroom improvements.Travis Protection ElementContinued discussions regarding potential uses on 75acre vacant property on Travis AirforceBase, which is expected to be part of the Enhanced Use Lease Area program; andSupported the development of the Travis Regional Resiliency Report by conducting engagementactivities and refining project proposals.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may amend the Annual Report, but the deadline to submit the Annual Report per State law is April 1, 2024.

STAFF CONTACT
Jessie Hernandez, Associate Planner
(707) 4287450
[email protected]
COORDINATED WITH
Parks and Recreation Department, Public Works Department, Housing Services Department ATTACHMENTS:

Description
Attachment 1: Annual Report on the General Plan
REVIEWERS:

Reviewer Action Date
Zellers, David Rejected 3/4/2024 12:15 PM
Garcia, Cindy Approved 3/4/2024 4:00 PM
Zellers, David Approved 3/4/2024 8:27 PM
Dombrowski, Delaney Approved 3/5/2024 10:58 AM
Dombrowski, Delaney Approved 3/5/2024 10:58 AM
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g g
City of Fairfield
1000 Webster Street
Fairfield, CA 94533
fairfield.ca.gov
JANUARY 1, 2023, THROUGH
DECEMBER 31, 2023
2023 ANNUAL

PROGRESS

REPORT ON THE

GENERAL PLAN
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INTRODUCTION AND PURPOSE OF THE ANNUAL PROGRESS REPORT

California Government Code Section 65400(b) requires all jurisdictions to submit Annual Progress Reports (Annual Reports) summarizing the implementation of their General Plans. The City of Fairfield’s (City or Fairfield) existing General Plan (Plan) represents the City’s vision for growth and development over a 30-year period. The Plan identifies the location of land uses and desired population and building densities throughout the community. The Plan contains goals and objectives relating to housing, transportation, safety, open space and conservation, economic development, and urban design. Policies and implementation programs dictate how the City will meet its planning goals.

This report describes the City’s progress in implementing the policies and programs of the General Plan as set forth in the General Plan Implementation Program, including the City’s progress on providing its share of regional housing needs. The report is divided into topic areas based on the City’s General Plan Elements. This is the 22nd Annual Report prepared by the Community Development Department since the 2002 General Plan Update, and is available online at the City’s website at www.fairfield.ca.gov under “Community Development Department.” For further information or additional copies of this report, please contact:

Jessie Hernandez, Associate Planner
City of Fairfield
Community Development Department
1000 Webster Street, 2nd Floor
Fairfield, CA 94533
707-428-7450
[email protected]

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GENERAL PLAN UPDATE

This Annual Report was prepared in 2024 based on the General Plan Implementation Program of the 2002 General Plan. The City is currently updating its General Plan, which is estimated to be completed in late 2024. This will be the first comprehensive General Plan Update since 1992.

DEVELOPMENT IN 2023

Key projects approved, under construction, and/or completed in 2023 include:

Approved
460 Union
Arrive Fairfield
Aurora
Aviatrix
Great Jones Multifamily
Green Valley 3
Paradise Gardens

Under Construction
International Bird Rescue
Monte Verde
Parkside Flats
Raising Canes
StorQuest
Valley Strong
Villages of Fairfield

Completed
BMW Dealership
Fair Haven Commons
One Lake Family Apartments

LAND USE ELEMENT

Heart of Fairfield Specific Plan. In 2017, the City Council adopted the Heart of Fairfield Plan for Downtown Fairfield, which includes both the traditional downtown area and West Texas Street corridor. Specific activities initiated or completed in 2023 include:

• City oversight of the Fairfield Farmers Market, Tomato and Vine Festival, 4th of July and Veterans Day Parades, and Holiday Tree Lighting; and
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• Three façade improvements funded by the “Revitalization and Enhancement Assistance Program” (REAP) Façade Improvement Program; and

Pre-Annexation of Islands of Unincorporated Land. The City approved a pre-annexation agreement between Fairfield and Meadow Creek Group, LLC for six parcels or islands of unincorporated land totaling 1.64 acres.

Train Station Specific Plan. The City Council adopted the Train Station Specific Plan in July 2011.

The Specific Plan envisions parks, schools, open space, commercial, industrial, residential, and office land uses arranged in neighborhoods, including a “transit village” near the Train Station. In 2023, the City Council approved a Master Planned Unit Development Permit (MPUD) for Planning Area 1, approved the concept of a residential area with low-, medium-, and high-density residential uses and parks. Aviatrix, a 346-unit multi-family project, obtained planning entitlements. An MPUD for Planning Area 6 was approved, which plans for significant industrial development and open space and conservation uses. Conceptual design planning commenced for Matt Garcia Community Park in Planning Area 7, and subdivision final maps were approved for Planning Area 5.

Zoning Ordinance Cleanup. Staff updated the Zoning Ordinance and Zoning Map to comply with Senate Bill 9, adjust land use regulations and development standards in alignment with the Heart of Fairfield Specific Plan, adjust permit requirement thresholds for Heart of Fairfield Plan Zoning Districts, create new definitions, and correct and clarify language.

HOUSING ELEMENT

New Construction. Active housing construction continued throughout 2023, with residential development focused primarily in northeast Fairfield and Cordelia. The One Lake, Monte Verde, and Villages at Fairfield communities continued to see building permits issued throughout 2023.

The City issued building permits for 532 housing units in 2023, including 11 ADUs.

Table 1 summarizes the City’s progress in meeting the Regional Housing Need Allocation (RHNA) assigned by the California Department of Housing and Community Development (HCD) and the Association of Bay Area Governments. RHNA numbers do not represent a requirement to build affordable housing if resources to support construction are not available and market conditions limit the ability of the City or private entities to build lower cost housing.

Table 1 reports new construction or building permits that have been issued in 2023. City housing policies continue to emphasize preserving housing affordability through rehabilitation loans, first-time homebuyer programs, and mortgage credit certificates. These programs have enabled lower-income households to purchase homes in market priced residential neighborhoods. In addition, short sales and foreclosure sales continued to provide opportunities for lower and moderate-income households with credit and down payments.

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Table 1. 6th Cycle Regional Housing Need Allocation (RHNA) Progress from June 30, 2022, through December 31, 2023
Income Level
Year Very Low Low Moderate Above
Moderate
Total
Projected Need
2023-2031
792 464 539 1,274 3,069
Units Built
2014-2022
36 139 45 456 676

Remaining Need 756 325 494 818 2,393
Sources: “Projected Need” is the Regional Housing Need Allocation assigned through Association of Bay Area Governments and Solano County Subregional Group. New construction data provided by City of Fairfield Building Division. The remaining need is the sum total of the remaining need under each income level column.

State Housing Element Annual Progress Report. The State of California also requires the City to submit a comprehensive digital report, the Housing Element Annual Progress Report, which includes all housing entitlement applications, permits issued, permits finalized, income levels for each entitlement or building permit, funding sources for affordable housing projects, and compliance with State permit streamlining mandates. This full report is available on the Community Development Department webpage. Table 2 summarizes key information from the Housing Element Annual Progress Report.

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Table 2. 2023 Annual Progress Report Summary Sheet
Building Permits Issued by Affordability Summary
Income Level Current
Year
Very Low
Deed
Restricted 34
Non-Deed
Restricted 2
Low
Deed
Restricted 137
Non-Deed
Restricted 2
Moderate
Deed
Restricted 0
Non-Deed
Restricted 14
Above Moderate 343
Total Units 532
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 0 0
Single-family Detached 16 342 344
2 to 4 units per structure 4 0 7
5+ units per structure 962 168 258
Accessory Dwelling Unit 26 22 12
Mobile/Manufactured Home 0 0 0
Total 1008 532 621
Infill Housing Developments and Infill Units Permitted # of Projects Units Indicated as Infill 24 194
Not Indicated as Infill 338 338
Housing Applications Summary
Total Housing Applications Submitted: 30
Number of Proposed Units in All Applications Received: 458 Total Housing Units Approved: 458
Total Housing Units Disapproved: 0
Use of SB 35 Streamlining Provisions - Applications
Number of SB 35 Streamlining Applications 0
Number of SB 35 Streamlining Applications Approved 0
Units Constructed - SB 35 Streamlining Permits
Income Rental Ownership Total
Very Low 0 0 0
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Income Rental Ownership Total
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 0 0
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 35 (2017) 0 0
Ministerial and Discretionary Applications
# of
Applications Units
Ministerial 7 7
Discretionary 10 438
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites
Rezoned Count
Programs Implemented 17
Sites Rezoned to Accommodate the RHNA 0

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HOME Tenant Based Rental Assistance (TBRA) Program. The Fairfield Housing Authority (FHA) administered the Tenant Based Rental Assistance (TBRA) program for 7 months in 2023. This program assisted households afford the rising cost of market-rate rental units.

Assistance included housing subsidies, security deposits, and utility assistance. Levels of subsidy varied based on income, household composition, and need. The TBRA program was placed under a temporary moratorium while the State of California Housing Community Development Department (HCD) was under review by the US Department of Housing and Urban Development (HUD). The TBRA program will continue in 2024 to provide subsidies to residents who are either homeless or at risk of homelessness with incomes no greater than 30% Area Median Income (AMI).

Housing Rehabilitation Assistance. Housing Rehabilitation Program loans and grants are targeted to low-income (single-family) and low- and very low-income (multifamily) households. In 2023, approximately six homes were funded and rehabilitated via Community Development Block Grant program funds.

Housing Successor Agency. As required by state law (Senate Bill 341), the Fairfield Housing Successor Agency prepared an Annual Report, which was presented to the City Council. Construction of 72 units was completed on one successor agency property, one property was disposed of, and construction began on two successor agency properties that will lead to 171 multifamily and single-family units.

HUD Housing Choice Voucher Program (HCV). The Housing Choice Voucher (HCV) program provides rental assistance to low-income families. Program assistance is provided on behalf of the participant's family. Each family is responsible for locating their own housing, which promotes "housing choice" and encourages economic mobility. In 2023, the FHA received funding to administer 894 HCVs, increased its payment standards, completed the SEMAP assessment with a passing score, moved into new office space, completed several waitlist pulls to try and house low-income residents, and helped recommend and processed vouchers to lease up a newly constructed 72 unit project with 51 Project Based Section 8 Vouchers. The HCV Program has also partnered with three other affordable housing developments to create 56 Project-Based and Vash Voucher units available to Fairfield households.

Emergency Shelter. The City Council extended the terms of two current memorandums of understanding between the City of Fairfield and Shelter Solano, Inc. for the provision of 25 emergency shelter beds. The Samoa Homeless Shelter and Site Utilities Project was completed.

The City established a Safe Parking Program to provide safe spaces for unhoused people living in vehicles. The program will offer permits to safe parking host sites throughout the City to ensure the safety and wellbeing of individuals using their vehicles as shelter and to adopt performance standards and permitting guidelines for the safe parking host sites.

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OPEN SPACE, CONSERVATION AND RECREATION ELEMENT

Joint Use Agreement. Since 1989, the City and Fairfield-Suisun Unified School District have held continuous joint use agreements to expand access to public facilities and recreation services. The City Council approved a five-year joint use agreement in June 2023 to continue this partnership.

Parks, Recreation, and Open Space Master Plan. In January 2023, the City initiated the Parks, Recreation, and Open Space Master Plan (PROS Plan) to take stock and plan for an enhanced, financially sustainable parks and open space system for years to come. Over the last year, City staff conducted assessments and analyses to understand the parks system better and identify the current needs and gaps in services. Staff solicited feedback from stakeholders through stakeholder meetings, pop-up events, a community-wide workshop and two online surveys. The project will culminate in the development of a PROS Plan, which will consist of parks, maintenance, and programming recommendations and an action plan with phasing.

Special Events. The Parks and Recreation Department holds special events year-round to serve the community, create a sense of place and activate public spaces. In 2023, the Parks and Recreation Department held a variety of special events at city parks and facilities, including:
• Luck O’ the Irish Dinner
• Stride & Ride
• Dog Daze at Allen Witt Dog Park
• Hike and Write
• Spring Dinner
• Junk in the Trunk
• Trucks of the Trade
• A Music in Time Show & Luncheon
• Art Reception and Poetry Reading
• Summer Music Series
• Summer Movies and Food Trucks
• 2nd Planet Concert
• Helios Concert
• Spooktacular Karaoke Luncheon
• Bobbing for Pumpkins
• Fall Harvest Dinner
• Holiday Luncheon
• Holiday Craft and Gift Fair

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CIRCULATION ELEMENT

Comprehensive Operational Analysis of FAST Local and Paratransit Services. The development of the Comprehensive Operational Analysis of FAST local and paratransit services progressed and was amended to expand the original scope of work.

FAST Zero Emission Bus Rollout Plan. The City Council approved its FAST Zero Emission Bus (ZEB) Rollout Plan in accordance with the California Air Resources Board’s 2019 Innovative Clean Transit regulations.

Grant to Fund Electric Infrastructure Upgrades at the City’s Corporation Yard. The City accepted a grant allocation from the Green House Gas Reduction Fund of approximately $450,000 to fund the design, engineering, and construction of electrical infrastructure upgrades at the City’s Corporation Yard.

HAWK Signals Project. In 2023, the City entered into a contract to construct the HSIP Cycle 9 High-Intensity Activated Crosswalk (HAWK) Signals project. Work began in December 2023.

HAWK Signals were selected to mitigate crash patterns at five intersections to control speeding and decrease ambiguity of the right-of-way priority between motorists, pedestrians, and bicyclists. The project is projected to reduce pedestrian and bicycle related crashes by approximately 55%.

Impaired Driving Enforcement. The California Highway Patrol awarded approximately $200,000 to the City through the Cannabis Tax Fund Grant Program to fund several impaired driving enforcement operations and safety presentations between July 2023 and June 2024.

Red Top Road Widening Improvements Project. In 2023, the Albert D. Seeno Construction Company began construction to widen and rehabilitate Red Top Road between Havenhill Road and Interstate 80, transforming it into an updated, four-lane arterial street. The design and construction of the project is being completed through a development agreement between the City and the developer. Widening improvements will include adding two additional vehicle lanes on the south side of Red Top Road, with a dedicated eastbound, left-turn pocket into the new Enclave subdivision. Improvements will include a six-foot-wide buffered bicycle lane.

Subdivision Improvements. Subdivision improvements were completed for four subdivisions, including Goldhill Village and the Villages at Fairfield, meeting infrastructure needs generated by these new subdivision developments. Two new subdivision improvement agreements were authorized for entitled subdivisions, including Canon Station and Brighton Place.

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PUBLIC FACILITIES AND SERVICES ELEMENT

Chapter 12, Article XIII. Protection of Critical Infrastructure, Wildfire and Flood Risk Areas.

Acknowledging that destruction of and interference with infrastructure is critical to the provision of public services such as law enforcement, fire prevention, and transportation; the City Council passed Ordinance No. 2023-09 in July 2023 to prohibit accumulating debris or personal items caused by camping in, on, or near critical infrastructure, wildfire and flood risk areas, and youth- serving facilities.

Water Master Plan Update. The City launched and advanced a Water Master Plan Update in 2023 to evaluate the current system, plan for future water needs, and provide a framework for decision-making. As part of the Water Master Plan Update, staff launched a public outreach campaign, identified current reliable treatment capacity, completed inspections at treatment plants and facilities, and selected water system design criteria.

Fire and Police Facility Improvements. The City authorized and completed facility improvements in 2023. Seeking to provide a state-of-the-art training facility that benefits the Fairfield Police Department, community, and regional partnerships, the City Council authorized the purchase of technology upgrades for the Police Department Art Koch range and Training Facility, which benefits regional law enforcement across the greater Bay Area. The City also completed Fire Station 35 alterations and a Fire Station 40 door replacement project.

Vanden Road Utility Extension. The City Council approved an improvement agreement with One Lake Holding, LLC to install and construct utilities within Vanden Road, including extending potable water, non-potable water, sanitary sewer, and storm drain improvements in May 2023.

Software. To reduce crime and stolen vehicles, the City Council authorized a five-year software agreement with Flock Safety for license plate reading products in June 2023. The City Council also authorized the purchase of cybersecurity hardware and software from ePlus, Inc. for cybersecurity hardware and software to protect the City’s computer systems in June 2023.

North Bay Regional Water Treatment Plan Chiller Replacement for O-Zone Generator. In September 2023, the North Bay Regional Water Treatment Plan Chiller Replacement for O-Zone Generator project was completed. The project removed and replaced a 40-ton chiller at the North Bay Regional Water Treatment Plant.

ECONOMIC DEVELOPMENT ELEMENT

Economic Development Strategic Plan. In 2023, the Economic Development Division continued to implement its Economic Development Strategic Plan. The plan provides three strategic “roadmaps” to promote new brand identities and attract businesses in targeted industry clusters.

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The Heart of Fairfield Downtown Roadmap focuses on the transformation of the downtown into a destination branded as Fairfield’s Food and Arts District. The Business and Industrial Parks Roadmap recommends promotion of our parks as the North Bay’s emerging business and industry hub. The Marketing and Business Attraction Roadmap outlines a multi-faceted marketing strategy to support the promotion of the new identities for the downtown and business and industrial parks. In order to assist with the tasks outlined in the plan, the Economic Development Division retains J Stokes & Associates, a Bay Area marketing and social media firm.

Heart of Fairfield Plan. The Economic Development Team is continuing to contribute toward the overall goals of the Heart of Fairfield plan by implementing the tasks of the Heart of Fairfield Roadmap. This work includes the successful promotion of the downtown Revitalization and Enhancement Assistance Program (REAP) to three downtown buildings, a partnership with the police department to host downtown Business Watch meetings, a downtown monthly newsletter called Downtown Pulse, and a series of special events including a weekly farmer’s market, Tomato and Vine, MAYkers Market, Blues, Brews, and BBQ; Independence Day Parade and Veteran’s Day Parade. In February 2023, the REAP program was strengthened to allow for an increased grant amount to support catalyst projects and establish a low-interest loan program for equipment financing.

Business Recruitment and Retention Programs. In 2023, Economic Development Division staff continued to implement the City’s business recruitment and retention programs. Through the Economic Development Strategic Plan, staff marketed to target industries, networked with brokers and property owners, responded to leads and inquiries with marketing and property information; prepared recruitment mailings, calls, and visits; and arranged business retention visits to existing employers.

Fairfield Auto Mall. Attraction efforts brought a new BMW Dealership and Volkswagen Dealership to Fairfield Auto mall. The new BMW Dealership completed construction and opened in spring 2023. The new Volkswagen completed façade and showroom improvements and opened in winter 2023.

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TRAVIS PROTECTION ELEMENT

Enhanced Use Lease Area Program. City staff continued discussions with the Travis Air Force Base regarding potential uses on 75 acres of vacant property on-base near Vanden High School.

This land is expected to be part of the Enhanced Use Lease Area (EULA) program.

Travis Community Consortium. The Travis Community Consortium (TCC) is a coalition whose active members include the Cities of Benicia, Dixon, Fairfield, Suisun City, Rio Vista, Vacaville, and Vallejo, as well as Solano County, Solano EDC, Travis Credit Union, and the Travis Regional Armed Forces Committee. The purpose of the TCC is to support efforts that enhance the military value of Travis Air Force Base and secure the base against future rounds of Base Realignments and Closures (BRAC) or other movements detrimental to the installation and local community, such as sequestration. The protection and enhancement of operations for Travis Air Force Base have long been a City priority because of the economic benefit to the community, currently estimated at approximately $1.7 billion.

Solano EDC continued to provide staffing to the TCC in 2023. The TCC focused on the retention of existing assets (C-5, C-17) and missions, and supporting new assets such as the KC-46. With unpredictable base cuts due to periodic and ongoing sequestration, the TCC focused on preserving these missions by engaging with key leadership at Travis Air Force Base, the Pentagon, Capitol Hill, and the Air Mobility Command. The TCC also continued to support federal representatives to preserve Travis’s existing aircraft, including technology upgrades and ongoing maintenance funding.

Travis Regional Resiliency Report. In 2022, the City was rewarded a Department of Defense grant funding a resiliency study examining the region’s critical infrastructure supporting Travis Air Force Base. In 2023, a regional, multi-agency team, including Fairfield, conducted a series of stakeholder interviews and held a collaborative workshop to solicit input on infrastructure project planning. Five infrastructure projects that enhance the mission assurance of Travis Air Force Base and increase the resilience of the region were identified through these engagement efforts. The project concepts were refined and scoped in fall and winter 2023. The resiliency study is projected to be completed in Spring 2024.

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Agenda Item No: 6.

AGENDA REPORT
DATE:March 19, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Second Reading and Adoption of Ordinance 202402 of the City Council of the City of Fairfield Amending Section 25.28.5 of Chapter 25, Article I of the Municipal Code, Also Known as the Zoning Ordinance, to Permit Selected Industrial Business Park Uses for Office Commercial – North Cordelia Zoned Properties South of Business Center Drive and Establish Certain Design and Operating Standards
RECOMMENDED ACTION
Provide second reading and adopt Ordinance 202402.

STATEMENT OF ISSUE
On behalf of Eastbourne Investments LTD, applicant Jose McNeill requests an amendment to the Zoning Ordinance’s Section 25.28.5: North Cordelia (NC) Overlay District. The proposed action expands the list of permitted uses for properties south of Business Center Drive with Office Commercial zoning. Based on previous input from the City Council and Planning Commission, the ordinance establishes limits on large truck operations and limits building improvements that would serve them. The March 5, 2024, public hearing followed up on a previous hearing on January 16, 2024.

It was intended to describe the Planning Commission’s recommendation on the item more fully, and to allow the council to consider an ordinance that implements the Planning Commission’s recommendation.

DISCUSSION
Background:

In October 2022, the project applicant submitted a request to expand permitted uses for a vacant office building at 5253 Business Center Drive adjacent to Costco. The site is currently zoned “Office Commercial” (CO), which allows a range of office and commercial uses. The applicant requests to allow industrial uses typical for the “Industrial Business Park” (IBP) zone. The council held a public hearing on the item on March 21, 2023. The council continued the item without action to consider the request at the discussion of the General Plan Update’s vision for all of North Cordelia.

The council discussed its vision for North Cordelia at a study session on September 12, 2023, and provided direction regarding the applicant’s request for various industrial uses. At that meeting, the council indicated support for expanding the set of permitted uses for the site to include a range of IBP activities and some manufacturing, but not warehouses. They also expressed opposition to trucks at this location. The council then directed staff to return with a Zoning Amendment.

Following council direction, staff reviewed various options for implementing the applicant’s request.

With the applicant’s concurrence, staff concluded that the most straightforward approach was to amend an overlay zone throughout North Cordelia. The “North Cordelia” (NC) Overlay provides a set of special regulations, in addition to underlying zoning regulations, for land in Cordelia north of I80.

The amendment does not change the site’s underlying CO zoning. Instead, it amends the NC Overlay to add, as permitted activities, selected IBP uses for COzoned properties south of Business Center Drive, west of Green Valley Road. This range includes the applicant’s 5253 Business Center Drive property and a matching building next door at 5251 Business Center Drive. The allowed uses include Limited Manufacturing (the City’s “light industrial” use category) and prohibits warehousing as a primary activity. In addition to expanding allowed uses, the amendment provides various restrictions to implement the council’s concerns about truck traffic; including specific restrictions on installing rollup doors and truck docks, and restrictions on hours that large trucks can access sites with CO zoning.

The Planning Commission held a public hearing on December 13, 2023, reviewed the initial overlay proposal amendment with a staff recommendation to approve. Various portions of the ordinance were intended to allow light manufacturing activities but adhered to the opposition expressed by council members regarding trucks in September 2023. Specifically, the staff recommendation allowed for roll up doors to be installed to minimize visibility from the street but prohibited the installation of more elaborate truck docks. Truck docks, often depressed below grade, allow trucks to back up to the building and facilitate more accessible and faster loading and unloading. Staff found its recommendation to prohibit these facilities was consistent with the council's direction to exclude trucks from accessing the site, where possible.

Following the public hearing and deliberations, the Planning Commission made one change to the staff proposal. The Planning Commission recommended the ordinance allow for the installation of up to four truck docks in a location not visible from the street. The Planning Commission’s reasoning for this recommendation, consistent with the applicant’s input at the hearing, was that light manufacturing activities typically include truck operations. Building improvements should facilitate trucks if the intent is to allow light manufacturing at the site. The Planning Commission felt that a small number of truck docks – four – was a reasonable balance between competing desires.

The March 5, 2024, public hearing fully explained the Planning Commission’s recommendation for the four truck docks and presented it to the council, as detailed in Ordinance 202402. At the recommendation of the Planning Commission, the ordinance would limit the number of truck docks to two for a building with CO zoning.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The public hearing notice was published in the Daily Republic newspaper on February 23, 2024.

The Planning Commission supported the proposed list of additional uses, restrictions on hours for truck operations, and most design standards at the December 13, 2023 meeting . On a 52 vote, the Planning Commission approved Resolution PC202314 recommending these items, with one change to the staff recommendation. The change would allow up to four truck docks.

Packet Page 475 of 516

Agenda Item No: 6.AGENDA REPORTDATE:March 19, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Second Reading and Adoption of Ordinance 202402 of the City Council of the City ofFairfield Amending Section 25.28.5 of Chapter 25, Article I of the Municipal Code, AlsoKnown as the Zoning Ordinance, to Permit Selected Industrial Business Park Uses forOffice Commercial – North Cordelia Zoned Properties South of Business Center Driveand Establish Certain Design and Operating StandardsRECOMMENDED ACTIONProvide second reading and adopt Ordinance 202402.STATEMENT OF ISSUEOn behalf of Eastbourne Investments LTD, applicant Jose McNeill requests an amendment to theZoning Ordinance’s Section 25.28.5: North Cordelia (NC) Overlay District. The proposed actionexpands the list of permitted uses for properties south of Business Center Drive with OfficeCommercial zoning. Based on previous input from the City Council and Planning Commission, theordinance establishes limits on large truck operations and limits building improvements that wouldserve them. The March 5, 2024, public hearing followed up on a previous hearing on January 16, 2024.It was intended to describe the Planning Commission’s recommendation on the item more fully, and toallow the council to consider an ordinance that implements the Planning Commission’srecommendation.DISCUSSIONBackground:In October 2022, the project applicant submitted a request to expand permitted uses for a vacant officebuilding at 5253 Business Center Drive adjacent to Costco. The site is currently zoned “OfficeCommercial” (CO), which allows a range of office and commercial uses. The applicant requests toallow industrial uses typical for the “Industrial Business Park” (IBP) zone. The council held a publichearing on the item on March 21, 2023. The council continued the item without action to consider therequest at the discussion of the General Plan Update’s vision for all of North Cordelia.The council discussed its vision for North Cordelia at a study session on September 12, 2023, andprovided direction regarding the applicant’s request for various industrial uses. At that meeting, thecouncil indicated support for expanding the set of permitted uses for the site to include a range of IBPactivities and some manufacturing, but not warehouses. They also expressed opposition to trucks atthis location. The council then directed staff to return with a Zoning Amendment.Following council direction, staff reviewed various options for implementing the applicant’s request.With the applicant’s concurrence, staff concluded that the most straightforward approach was to amendan overlay zone throughout North Cordelia. The “North Cordelia” (NC) Overlay provides a set of specialregulations, in addition to underlying zoning regulations, for land in Cordelia north of I80.The amendment does not change the site’s underlying CO zoning. Instead, it amends the NC Overlay toadd, as permitted activities, selected IBP uses for COzoned properties south of Business CenterDrive, west of Green Valley Road. This range includes the applicant’s 5253 Business Center Driveproperty and a matching building next door at 5251 Business Center Drive. The allowed uses includeLimited Manufacturing (the City’s “light industrial” use category) and prohibits warehousing as a primaryactivity. In addition to expanding allowed uses, the amendment provides various restrictions toimplement the council’s concerns about truck traffic; including specific restrictions on installing rollupdoors and truck docks, and restrictions on hours that large trucks can access sites with CO zoning.The Planning Commission held a public hearing on December 13, 2023, reviewed the initial overlayproposal amendment with a staff recommendation to approve. Various portions of the ordinance wereintended to allow light manufacturing activities but adhered to the opposition expressed by councilmembers regarding trucks in September 2023. Specifically, the staff recommendation allowed for rollup doors to be installed to minimize visibility from the street but prohibited the installation of moreelaborate truck docks. Truck docks, often depressed below grade, allow trucks to back up to thebuilding and facilitate more accessible and faster loading and unloading. Staff found itsrecommendation to prohibit these facilities was consistent with the council's direction to exclude trucksfrom accessing the site, where possible.Following the public hearing and deliberations, the Planning Commission made one change to the staffproposal. The Planning Commission recommended the ordinance allow for the installation of up to fourtruck docks in a location not visible from the street. The Planning Commission’s reasoning for thisrecommendation, consistent with the applicant’s input at the hearing, was that light manufacturingactivities typically include truck operations. Building improvements should facilitate trucks if the intent isto allow light manufacturing at the site. The Planning Commission felt that a small number of truck docks– four – was a reasonable balance between competing desires.The March 5, 2024, public hearing fully explained the Planning Commission’s recommendation for thefour truck docks and presented it to the council, as detailed in Ordinance 202402. At therecommendation of the Planning Commission, the ordinance would limit the number of truck docks totwo for a building with CO zoning.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe public hearing notice was published in the Daily Republic newspaper on February 23, 2024.The Planning Commission supported the proposed list of additional uses, restrictions on hours for truckoperations, and most design standards at the December 13, 2023 meeting . On a 52 vote, thePlanning Commission approved Resolution PC202314 recommending these items, with one change to the staff recommendation. The change would allow up to four truck docks.

ALTERNATIVE ACTION
The council may choose not to adopt Ordinance 202402. In this case, the Overlay District amendments would not proceed, and the identified parcels would remain subject to the existing zoning designation regulations.

STAFF CONTACT
David Feinstein, Planning Division Manager
(707) 4287448
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Proposed Ordinance
Attachment 2: Agenda Report from March 5, 2024 Council Meeting REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 3/6/2024 1:34 PM
Packet Page 476 of 516

CITY OF FAIRFIELD

ORDINANCE NO. 2024-02

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AMENDING SECTION

25.28.5 OF CHAPTER 25, ARTICLE I OF THE MUNICIPAL CODE, ALSO KNOWN AS THE

ZONING ORDINANCE, TO PERMIT SELECTED INDUSTRIAL BUSINESS PARK USES FOR OFFICE COMMERCIAL – NORTH CORDELIA ZONED PROPERTIES SOUTH OF BUSINESS

CENTER DRIVE AND ESTABLISH CERTAIN DESIGN AND OPERATING STANDARDS

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. Statement of Intent

A. The City has adopted a Zoning Ordinance to address development, consistent with the Fairfield General Plan and city policy.

B. On December 13, 2023, the Planning Commission was presented with the revisions to the Zoning Ordinance as contained herein and, after holding a duly noticed public hearing, voted to recommend that the City Council approve the proposed insertion.

C. The City has held a duly noticed public hearing on the proposed revisions to the Zoning Ordinance in accordance with the rules and regulations regarding such.

SECTION 2. Chapter 25, Article I, Section 25.28 Overlay Zoning Districts is hereby amended as follows:

25.28.5 North Cordelia (NC) Overlay District
A. Purpose and intent. The initial purpose and intent of the North Cordelia Overlay District (NC) is to implement the Green Valley Settlement Agreement (GVSA). In 2024, the NC Overlay District was revised to expand the set of allowable uses and establish certain design standards for Office Commercial (CO) zoned properties south of Business Center Drive.

B. Applicability and expiration. The NC Overlay District is applied to all properties within the City located north of Interstate 80 and west of Suisun Valley Road in Cordelia, as identified on the Zoning Map.

C. North Cordelia Design Standards. All development within the NC Overlay District shall comply with the North Cordelia Design Standards contained i n Resolution 89-384, Packet Page 477 of 516Attachment 1 Page 1 of 4

ORD. NO. 2024-02

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Fairfield City CouncilMarch 19, 2024

Fairfield City Council
March 19, 2024