Agenda, first session — Fairfield City Council, March 19, 2024 (part 3 of 3)

adopted by the city council on November 21, 1989, as may be amended. The approval authority shall find that the proposed development is in compliance with the design standards prior to granting any development approval within the NC Overlay District.

For CO zoned parcels south of Business Center Drive, any new building containing an expanded use as listed in Section F below shall incorporate materials and design equal to or better than those approved for buildings in the Green Valley Technical Plaza and Green Valley Office Park. New and existing buildings may include roll-up doors and up to two loading bays or docks that facilitate direct loading from the building into trucks. No more than one roll-up door may be permitted on a street-facing elevation. Truck bays or docks may not be located on a street-facing elevation. Trim, materials, and paint for all roll-up doors shall be coordinated to blend with the building design to minimize the doors’ visual impact.

D. Traffic standards. Within the NC Overlay District, the City shall not approve any disposition and development agreement or other discretionary permit for commercial development that is greater than 10,000 square feet or that generates more than 150 daily trips if calculated Levels of Service (LOS) at the time of approval at any major intersection, as defined in Section 6.1 of the GVSA, is either operating at a level of service lower than LOS D, as a result of the proposed approval in combination with existing traffic levels and projected traffic from the projects described in Section 1.29 of the GVSA and all other approved residential and commercial agreements in North Cordelia.

E. Public art. Development within the boundary of the NC Overlay District shall include public art in the project or pay an in-lieu fee. As required by the Price Club Settlement Agreement (City Council Resolution 91-277), a public art fee equal to 0.0025 percent of the building permit valuation for a project shall be paid concurrent ly with issuance of a building permit. In lieu of payment of this fee, the developer may purchase public art or construct public art for inclusion in the project. Public art shall include, but shall not be limited to water features, sculptures, and tapestries. Design features incorporated into proposed building architecture, such as cornices, pilasters, or special paving materials, are not considered public art. The City shall approve all public art projects.

F. Expanded Land Uses. Within the NC Overlay District, parcels located south of Business Center Drive with an Office Commercial (CO) zoning designation may operate the following additional land uses by right or conditionally, as specified in Table 25 -NC.

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ORD. NO. 2024-02

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Table 25-NC: Expanded Land Uses for Office Commercial (CO) Properties South of Business Center Drive
Use CO-NC Additional Regulations
General Retail
Commercial Cannabis Business, Retail P Note 1
Education and Training
School, vocational P Notes 2 and 3
Entertainment and Recreation Related
Athletic Club P
Offices and Financial Institutions
Research and Development P
Public, Quasi-public, and Assembly
Community Center/Banquet Hall P
Club, Lodge, or Meeting Hall P
Residential
Adult Day Care C
Industry
Handicraft shop P Note 3
Manufacturing and Assembly – Light P Notes 3 and 4
Commercial Cannabis Business, Testing Lab P Note 1

Notes:
(1) No commercial cannabis business, whether Retail, Manufacturing, or Testing Lab, shall be closer than six hundred (600) feet from any of the following sensitive uses that are in existence at the time a permit application is deemed complete: a public or private school providing instruction in kindergarten or any grades 1 through 12; a child day care center; or a youth center, as defined in Chapter 10E of the Fairfield Municipal Code. The distance measured shall be the horizontal distance measured in a straight line from the property line of the parcel with the sensitive use to the closest property line of the lot on which the cannabis business is located.
(2) Vocational school operations may not take place outdoors. (3) Outdoor storage of any items is prohibited.
(4) Trailered trucks (semi-trailer, tractor-trailer, and similar) may not travel to or from CO designated parcels during the following periods:
 6:00 to 9:00 am and 3:00 to 7:00 pm on weekdays
 7:00 am to 7:00 pm on weekends

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ORD. NO. 2024-02

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SECTION 3. The council hereby makes the following finding pursuant to the California Environmental Quality Act (CEQA); based on the information contained in the staff report and presented by staff, the council has determined that this ordinance amendment is exempt from CEQA review per Government Code Section 15305. Minor Alterations in Land Use Limitations. The text amendments would allow for an expanded list of permitted land uses. The additional uses proposed have lower Institute of Transportation Engineers (ITE) trip generation assessments. Additionally, incorporating a wider variety of employment opportunities and industrial business services will lead to lower vehicle miles traveled (VMT) for employees and consumers in the area. Lower traffic impacts result in lower air quality, greenhouse gas emissions, and energy impacts. The new land uses introduced by the proposed Overlay would result in lesser environmental impacts than any of the existing permitted uses under the current zoning designation.

SECTION 4. This Ordinance shall be effective 30 days following its adoption by the council. A summary of this Ordinance shall, within fifteen (15) days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the City Councilmembers voting for and against it.

INTRODUCED at a regular meeting of the City Council of the City of Fairfield on the 5th day of March 2024, and

PASSED AND ADOPTED this 19th day of March 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
_________________________________________________

CITY CLERK

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Agenda Item No: 14.

AGENDA REPORT
DATE:March 5, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Public Hearing; and
First Reading and Introduction of Ordinance 202402 of the City Council of the City of Fairfield Amending Section 25.28.5 of Chapter 25, Article I of the Municipal Code, Also Known as the Zoning Ordinance, to Permit Selected Industrial Business Park Uses for Office Commercial – North Cordelia Zoned Properties South of Business Center Drive and Establish Certain Design and Operating Standards
Or;
Second Reading and Adoption of Ordinance 202401 of the City Council of the City of Fairfield Amending Section 25.28.5 of Chapter 25, Article I of the Municipal Code, Also Known as the Zoning Ordinance, to Permit Selected Industrial Business Park Uses for Office Commercial – North Cordelia Zoned Properties South of Business Center Drive and Establish Certain Design and Operating Standards
RECOMMENDED ACTION
Hold public hearing; waive full reading, read by title only, and introduce an ordinance for first reading. or
Provide a second reading and adopt Ordinance 202401.

STATEMENT OF ISSUE
On behalf of Eastbourne Investments LTD, applicant Jose McNeill requests an amendment to the Zoning Ordinance’s Section 25.28.5: North Cordelia (NC) Overlay District. The proposed action expands the list of permitted uses for properties south of Business Center Drive with Office Commercial zoning. Based on previous input from the City Council and Planning Commission, the ordinance establishes limits on large truck operations and limits building improvements that would serve them. The March 5, 2024, public hearing follows up on a previous hearing on January 16, 2024. It is intended to describe the Planning Commission’s recommendation on the item more fully and to allow the council to consider an ordinance that implements the Planning Commission’s recommendation.

DISCUSSION
Background:

In October 2022, the project applicant submitted a request to expand permitted uses for a vacant office building at 5253 Business Center Drive adjacent to Costco. The site is currently zoned “Office Commercial” (CO), which allows a range of office and commercial uses. The applicant requests to allow industrial uses typical for the “Industrial Business Park” (IBP) zone. The council held a public hearing on the item on March 21, 2023. The council continued the item without action to consider the request at the discussion of the General Plan Update’s vision for all of North Cordelia.

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The council discussed its vision for North Cordelia at a study session on September 12, 2023, and provided directions regarding the applicant’s request for various industrial uses. At that meeting, the council indicated support for expanding the set of permitted uses for the site to include a range of IBP activities and some manufacturing but not warehouses. They also expressed opposition to trucks at this location. The council then directed staff to return with a Zoning Amendment.

Following council direction, staff reviewed various options for implementing the applicant’s request. With the applicant’s concurrence, staff concluded that the most straightforward approach was to amend an overlay zone throughout North Cordelia. The “North Cordelia” (NC) Overlay provides a set of special regulations, in addition to underlying zoning regulations, for land in Cordelia north of I80.

The amendment does not change the site’s underlying CO zoning. Instead, it amends the NC Overlay to add, as permitted activities, selected IBP uses for COzoned properties south of Business Center Drive, west of Green Valley Road. This range includes the applicant’s 5253 Business Center Drive property and a matching building next door at 5251 Business Center Drive. The allowed uses include Limited Manufacturing (the City’s “light industrial” use category) and prohibits warehousing as a primary activity. In addition to expanding allowed uses, the amendment provides various restrictions to implement the council’s concerns about truck traffic, including specific restrictions on installing rollup doors and truck docks and restrictions on hours that large trucks can access sites with CO zoning.

Ordinance 202401:

The Planning Commission held a public hearing on December 13, 2023, reviewed the initial overlay proposal amendment (Attachment 2) with a staff recommendation to approve. Various portions of the ordinance were intended to allow light manufacturing activities but adhered to the opposition expressed by council members regarding trucks in September 2023. Specifically, the staff recommendation allowed for rollup doors to be installed to minimize visibility from the street but prohibited the installation of more elaborate truck docks. Truck docks, often depressed below grade, allow trucks to back up to the building and facilitate more accessible and faster loading and unloading. Staff found its recommendation to prohibit these facilities was consistent with the council's direction to exclude, where possible, trucks from accessing the site.

Following the public hearing and deliberations, the Planning Commission made one change to the staff proposal. The Planning Commission recommended the ordinance allow for the installation of up to four truck docks in a location not visible from the street. The Planning Commission’s reasoning for this recommendation, consistent with the applicant’s input at the hearing, was that light manufacturing activities typically include truck operations. Building improvements should facilitate trucks if the intent is to allow light manufacturing at the site. The Planning Commission felt that a small number of truck docks – four – was a reasonable balance between competing desires.

Ordinance 202402:

Staff presented Ordinance 202401 to the council on January 16, 2024; which precluded all truck docks. The council unanimously approved the first reading of Ordinance 202401 (Attachment 2). Following the meeting, however, staff concluded the agenda report and Ordinance 202401 did not sufficiently describe and include the Planning Commission’s complete recommendation to allow four (4) truck docks. The March 5, 2024, public hearing is intended to fully explain the commission’s recommendation for the four (4) truck docks and present it to the council as detailed in Ordinance 202402 (Attachment 1). The staff recommends the council adopt this ordinance.

Options to approve zoning changes:

The council meeting on March 5, 2024, will consider either a second reading and adoption of Ordinance 202401 or introduce proposed Ordinance 202402 (Attachment 1).

1. Council members may follow the staff’s new recommendation to adopt Ordinance 202402 with the Planning Commission’s recommendation to allow up to four truck docks on a building. To do this, they will need to take action to counter their approval of the first reading of Ordinance 202401 that prohibits truck docks outright.

To follow this recommendation, a motion will need to be made to take two separate actions: 1) Deny the second reading and adoption of Ordinance 202401 (Attachment 2), and 2) Approve the first reading and introduction of the Ordinance 202402 (Attachment 1).

2.Council members may approve the second reading and adoption of Ordinance 202401 originally considered at the January 16th meeting prohibiting truck docks outright.

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Agenda Item No: 14.AGENDA REPORTDATE:March 5, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing; andFirst Reading and Introduction of Ordinance 202402 of the City Council of the City of FairfieldAmending Section 25.28.5 of Chapter 25, Article I of the Municipal Code, Also Known as the ZoningOrdinance, to Permit Selected Industrial Business Park Uses for Office Commercial – North CordeliaZoned Properties South of Business Center Drive and Establish Certain Design and OperatingStandardsOr;Second Reading and Adoption of Ordinance 202401 of the City Council of the City of FairfieldAmending Section 25.28.5 of Chapter 25, Article I of the Municipal Code, Also Known as the ZoningOrdinance, to Permit Selected Industrial Business Park Uses for Office Commercial – North CordeliaZoned Properties South of Business Center Drive and Establish Certain Design and OperatingStandardsRECOMMENDED ACTION Hold public hearing; waive full reading, read by title only, and introduce an ordinance for first reading.orProvide a second reading and adopt Ordinance 202401.STATEMENT OF ISSUE On behalf of Eastbourne Investments LTD, applicant Jose McNeill requests an amendment to the Zoning Ordinance’sSection 25.28.5: North Cordelia (NC) Overlay District. The proposed action expands the list of permitted uses forproperties south of Business Center Drive with Office Commercial zoning. Based on previous input from the CityCouncil and Planning Commission, the ordinance establishes limits on large truck operations and limits buildingimprovements that would serve them. The March 5, 2024, public hearing follows up on a previous hearing on January16, 2024. It is intended to describe the Planning Commission’s recommendation on the item more fully and to allow thecouncil to consider an ordinance that implements the Planning Commission’s recommendation.DISCUSSIONBackground:In October 2022, the project applicant submitted a request to expand permitted uses for a vacant office building at 5253Business Center Drive adjacent to Costco. The site is currently zoned “Office Commercial” (CO), which allows a rangeof office and commercial uses. The applicant requests to allow industrial uses typical for the “Industrial Business Park”(IBP) zone. The council held a public hearing on the item on March 21, 2023. The council continued the item withoutaction to consider the request at the discussion of the General Plan Update’s vision for all of North Cordelia.The council discussed its vision for North Cordelia at a study session on September 12, 2023, and provided directionsregarding the applicant’s request for various industrial uses. At that meeting, the council indicated support forexpanding the set of permitted uses for the site to include a range of IBP activities and some manufacturing but notwarehouses. They also expressed opposition to trucks at this location. The council then directed staff to return with aZoning Amendment.Following council direction, staff reviewed various options for implementing the applicant’s request. With the applicant’sconcurrence, staff concluded that the most straightforward approach was to amend an overlay zone throughout NorthCordelia. The “North Cordelia” (NC) Overlay provides a set of special regulations, in addition to underlying zoningregulations, for land in Cordelia north of I80.The amendment does not change the site’s underlying CO zoning. Instead, it amends the NC Overlay to add, aspermitted activities, selected IBP uses for COzoned properties south of Business Center Drive, west of Green ValleyRoad. This range includes the applicant’s 5253 Business Center Drive property and a matching building next door at5251 Business Center Drive. The allowed uses include Limited Manufacturing (the City’s “light industrial” use category)and prohibits warehousing as a primary activity. In addition to expanding allowed uses, the amendment providesvarious restrictions to implement the council’s concerns about truck traffic, including specific restrictions on installingrollup doors and truck docks and restrictions on hours that large trucks can access sites with CO zoning.Ordinance 202401:The Planning Commission held a public hearing on December 13, 2023, reviewed the initial overlay proposalamendment (Attachment 2) with a staff recommendation to approve. Various portions of the ordinance were intended toallow light manufacturing activities but adhered to the opposition expressed by council members regarding trucks inSeptember 2023. Specifically, the staff recommendation allowed for rollup doors to be installed to minimize visibilityfrom the street but prohibited the installation of more elaborate truck docks. Truck docks, often depressed below grade,allow trucks to back up to the building and facilitate more accessible and faster loading and unloading. Staff found itsrecommendation to prohibit these facilities was consistent with the council's direction to exclude, where possible, trucksfrom accessing the site.Following the public hearing and deliberations, the Planning Commission made one change to the staff proposal. ThePlanning Commission recommended the ordinance allow for the installation of up to four truck docks in a location notvisible from the street. The Planning Commission’s reasoning for this recommendation, consistent with the applicant’sinput at the hearing, was that light manufacturing activities typically include truck operations. Building improvementsshould facilitate trucks if the intent is to allow light manufacturing at the site. The Planning Commission felt that a smallnumber of truck docks – four – was a reasonable balance between competing desires.Ordinance 202402:Staff presented Ordinance 202401 to the council on January 16, 2024; which precluded all truck docks. The councilunanimously approved the first reading of Ordinance 202401 (Attachment 2). Following the meeting, however, staffconcluded the agenda report and Ordinance 202401 did not sufficiently describe and include the PlanningCommission’s complete recommendation to allow four (4) truck docks. The March 5, 2024, public hearing is intended tofully explain the commission’s recommendation for the four (4) truck docks and present it to the council as detailed inOrdinance 202402 (Attachment 1). The staff recommends the council adopt this ordinance.Options to approve zoning changes:The council meeting on March 5, 2024, will consider either a second reading and adoption of Ordinance 202401 orintroduce proposed Ordinance 202402 (Attachment 1).1. Council members may follow the staff’s new recommendation to adopt Ordinance 202402 with the PlanningCommission’s recommendation to allow up to four truck docks on a building. To do this, they will need to take action tocounter their approval of the first reading of Ordinance 202401 that prohibits truck docks outright.To follow this recommendation, a motion will need to be made to take two separate actions: 1) Deny the secondreading and adoption of Ordinance 202401 (Attachment 2), and 2) Approve the first reading and introduction of theOrdinance 202402 (Attachment 1).

2.Council members may approve the second reading and adoption of Ordinance 202401 originally considered at the January 16th meeting prohibiting truck docks outright.

To take this action, a motion will need to be made to take two separate actions: 1) Deny the first reading of the Ordinance 202402 (Attachment 1), and 2) Approve the second reading and adoption of Ordinance 202401 (Attachment 2).

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The public hearing notices were published in the Daily Republic newspaper on January 5, 2024, and February 23, 2024.

At their meeting on December 13, 2024, the Planning Commission supported the proposed list of additional uses, restrictions on hours for truck operations, and most design standards. On a 52 vote, the Planning Commission approved Resolution PC202314 recommending these items, with one change to the staff recommendation. The change would allow up to four truck docks.

ALTERNATIVE ACTION
In addition to the options described earlier to approve zoning changes for the site, the council could consider other choices. These include 1) denying all proposed ordinances, making no changes to site zoning, or 2) modifying any of the proposed regulations.

The applicant seeks to allow the more intense “medium manufacturing” activity to the list of allowed uses, with no design and regulations, and indicates that he would like to install as many as six truck docks in his building. The Planning Commission and staff do not support these changes. The staff is concerned about ensuring compatibility of manufacturing uses with housing across Business Center Drive. Staff also opposes removing design standards, in order to ensure that, if the buildings are torn down or modified, the site will retain the more detailed office and retail character along this stretch of Business Center Drive. Finally, the staff concurs with the Planning Commission’s recommendation of four docks as a sufficient balance between the need for trucks to support industrial activities and the council’s concern about introducing additional trucks west of Green Valley Road.

STAFF CONTACT
David Feinstein, Planning Division Manager
(707) 4287448
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Proposed Ordinance
Attachment 2: Ordinance 202401
Attachment 3: Comparison of Alternatives
Attachment 4: Planning Commission Resolution PC202314, Staff Report from December 13, 2023 Meeting REVIEWERS:

Reviewer Action Date
Zellers, David Approved 2/22/2024 1:10 PM
Dombrowski, Delaney Approved 2/22/2024 1:14 PM
Dombrowski, Delaney Approved 2/22/2024 1:15 PM
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Agenda Item No: 7.

AGENDA REPORT
DATE:March 19, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202459 of the City Council of the City of Fairfield Approving an Agreement with the International City/County Management Association to Host a Veterans Local Government Management Fellow
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The International City/County Management Association (ICMA) partners with the Department of Defense (DOD) to provide the Veterans Local Government Management Fellowship (VLGMF) program. The City seeks to enter into agreement with ICMA to participate in the VLGMF.

DISCUSSION
The DOD offers the SkillBridge program to military service members to gain valuable work experience in the civilian job market as they exit active duty military service. The SkillBridge program allows service members the opportunity to gain valuable specific industry training, apprenticeships, and internships during their last 180 days of service. As employees of the DOD, SkillBridge participants maintain their service status while being granted opportunity to bridge the gap between their military service and a civilian career.

Private businesses or public agencies may contract directly with DOD to participate in the SkillBridge program. Alternatively, some industry associations, such as ICMA, have partnered with the DOD to provide blanket SkillBridge agreements for their members. ICMA’s program, the VLGMF, provides qualifying service members with the opportunity to serve as a management fellow as a fasttrack pathway to careers in local government management.

In addition to experience and mentorship for a local government career, VLGMF fellows receive a complimentary twoyear ICMA membership and free registration to the ICMA Annual Conference, among other membership benefits.

Fairfield, as home to Travis Air Force Base, seeks to explore new ways to support service members Packet Page 484 of 516

Agenda Item No: 7.AGENDA REPORTDATE:March 19, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202459 of the City Council of the City of Fairfield Approving an Agreementwith the International City/County Management Association to Host a Veterans LocalGovernment Management FellowRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe International City/County Management Association (ICMA) partners with the Department ofDefense (DOD) to provide the Veterans Local Government Management Fellowship (VLGMF)program. The City seeks to enter into agreement with ICMA to participate in the VLGMF.DISCUSSIONThe DOD offers the SkillBridge program to military service members to gain valuable work experiencein the civilian job market as they exit active duty military service. The SkillBridge program allows servicemembers the opportunity to gain valuable specific industry training, apprenticeships, and internshipsduring their last 180 days of service. As employees of the DOD, SkillBridge participants maintain theirservice status while being granted opportunity to bridge the gap between their military service and acivilian career.Private businesses or public agencies may contract directly with DOD to participate in the SkillBridgeprogram. Alternatively, some industry associations, such as ICMA, have partnered with the DOD toprovide blanket SkillBridge agreements for their members. ICMA’s program, the VLGMF, providesqualifying service members with the opportunity to serve as a management fellow as a fasttrackpathway to careers in local government management.In addition to experience and mentorship for a local government career, VLGMF fellows receive acomplimentary twoyear ICMA membership and free registration to the ICMA Annual Conference,among other membership benefits.

Fairfield, as home to Travis Air Force Base, seeks to explore new ways to support service members leaving their Air Force career with an interest in staying in the region. The VLGMF provides an opportunity to expose service members to careers in local government management, while also tapping into an extraordinary market of serviceminded individuals who have years of leadership and management training.

Any fellows placed in Fairfield will be provided with the opportunity to undertake special projects that serve the community’s best interests while simultaneously gaining exposure to the broad array of services the city provides. No more than one fellow will be accepted at a time, and fellows will work out of the City Manager’s Office.

FINANCIAL IMPACT
The fiscal impact for hosting a fellow is $3,960 for the fourtosixmonth fellowship. As DOD employees, fellows’ salary, benefits, and workers’ compensation insurance costs are paid by the federal government.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the agreement with ICMA.

STAFF CONTACT
David Gassaway, City Manager
(707) 4287400
[email protected]
COORDINATED WITH
City Attorney's Office, Human Resources Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Agreement to Host a Veterans Local Government Management Fellow REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 3/7/2024 2:47 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-59

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING AN AGREEMENT

WITH THE INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION TO HOST A

VETERANS LOCAL GOVERNMENT MANAGEMENT FELLOW

WHEREAS, the City values the longstanding partnership with Travis Air Force Base and seeks to support our service members who transition from military service to civilian life; and

WHEREAS, the Department of Defense runs a program called SkillBridge that provides opportunities for service members to gain valuable civilian employment and training experiences before transitioning out of active duty service; and

WHEREAS, the International City/County Management Association (ICMA) partners with the Department of Defense through SkillBridge to provide the Veteran Local Government Management Fellowship program, placing servicemembers interested in local government careers into forward-leaning organizations that provide mentorship and training in local government management; and

WHEREAS, the City of Fairfield seeks to partner with ICMA under the Veterans Local Government Fellowship program to provide opportunities for servicemembers to gain exposure and experience in local government as a potential civilian employment pathway.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Approves the attached ICMA Agreement to host a Veterans Local Government Management Fellow.

Section 2. Authorizes the city manager to execute the Agreement and take all actions necessary to implement the Veterans Local Government Management Fellowship program in the City of Fairfield.

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RES. NO. 2024-59

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PASSED AND ADOPTED this 19th day of March 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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Agreement to Host a Veterans Local Government Management Fellow

This Agreement is between the organization and the International City/County Management Association ("ICMA"), and is effective as of . The organization and ICMA are referred to herein each, as a "Party", and collectively, as the "Parties".

Overview
The Veterans Local Government Management Fellowship (VLGMF) is a four to six month Department of Defense Skillbridge Program that provides transitioning service members with management training and hands-on experience in the municipal environment to prepare them for smooth transitions into local government careers. This program matches selected fellows with surrounding local government sponsors based on skills, education, experience, and the preferences of both parties.

Intent
This document signifies that the Parties will participate in good faith in the Veterans Local Government Management Fellowship (VLGMF) program. The Parties recognize the need to identify and develop the next generation of talented individuals to assume positions within local government and to support Veterans as they transition out of the Armed Services and into the civilian workforce. By entering into this Agreement, the Parties agree to provide transitioning military members with a meaningful professional development experience and to follow the guidelines set forth below.

Guidelines
As a local government participating in the VLGMF program, the organization agrees to fulfill the obligations of hosting a fellow by providing an experience that meets the intent of the items below. The Parties. understand that every fellow has a different level of skillsets and goals and that this list is meant as a guideline, not as a mandate of tasks to be accomplished. The workplan will be designed based on the fellow’s goals and the needs and structure of the municipality at that time.

1. Assign a mentor to the Fellow who will, for the duration of the fellowship, be the Fellow’s primary point of contact and coach while the Fellow is in the program; the mentor may not necessarily be the Fellow's direct day-to-day supervisor.

2. Schedule feedback sessions with the mentor to provide the Fellow with a chance to ask questions, review resumes, and seek career advice.

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3. Encourage the Fellow to attend meetings in order to observe the interaction between local government staff and the elected body.

4. Allow the Fellow the opportunity to develop and give presentations to a variety of offices.

5. Expose the Fellow to a variety of administrative processes, including but not limited to budget, contracts, and human resources.

6. Provide structured professional development through educational courses and training as available.

7. Allow the Fellow the opportunity to attend community events, especially those that are Veteran centric.

8. Allow the Fellow the time to attend conferences or workshops.

9. Provide the Fellow the time to schedule and attend the appointments necessary for their retirement/separation process.

10. Provide the Fellow with time to work on applications, resumes and participate in interviews.

ADDITIONAL PROVISIONS:

A. Program Manager. The organization will designate one individual as the primary contact for all correspondence with the ICMA Veterans Programs Manager.

B. Work Plan. The organization will prepare and submit to ICMA a work plan (see, for guidance purposes, job/rotation description https://icma.org/building-veteran-fellow-work- plan )not later than two weeks prior to the start of each fellowship. The purpose of the plan is to create an enriching learning experience for the Fellow.

C. Future Employment of Fellows. The organization understands that the fellowship is a four to six-month commitment, and that, subject to all applicable federal, state and local laws and policies, the organization is encouraged to consider employment of the Fellow if a position is available and the Fellow meets all the requirements for the position including the interview

D. Termination. This agreement may be terminated at any time by the organization or ICMA upon advance written notice by one Party to the other.

E. Concerns. Each Party agrees to notify the other in the event of any concerns.

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F. Non-Discrimination. The Parties agree that all Fellows shall be selected without discrimination on account of race, color, religion, national origin, ancestry, disability, marital status, gender, gender identity, sexual orientation, or age.

G. Employment Status. The Parties understand and agree that the Fellows enrolled in the VLGMF Program are in attendance for educational purposes, and such Fellows are not considered employees of the organization or ICMA for any purpose, including, but not limited to, compensation for services, welfare and pension benefits, or workers’ compensation insurance.

H. Indemnification.

I. ICMA agrees to indemnify, defend and hold harmless the organizaiton and its affiliates, directors, trustees, officers, agents, and employees, against all claims, demands, damages, costs, expenses of whatever nature, including court costs and reasonable attorney’s fees, arising out of or resulting from ICMA’s sole negligence, or in proportion to ICMA’s comparative fault

II. Organization agrees to indemnify, defend and hold harmless ICMA and its affiliates, directors, trustees, officers, agents, and employees, against all claims, demands, damages, costs, expenses of whatever nature, including court costs and reasonable attorney’s, arising out of or resulting from County’s sole negligence, or in proportion to the County’s comparative fault relating to this Agreement.

The individual indicated below agrees to participate in the VLGMF Program based on the criteria listed in this Agreement. By filling out the information below, the individual indicates that they have authority to execute this Agreement. This Agreement secures the participation of the organization as a host in the VLGMF Program but does not require the organization to host a VLGMF Fellow.

NAME:

POSITION:

PHONE:

E-MAIL:

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Agenda Item No: 8.

AGENDA REPORT
DATE:March 19, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 202460 of the City Council of the City of Fairfield Adopting a Council Resolution Policy
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City Council does not have a specific policy guiding deliberations on policy matters that are outside of their local policymaking responsibility, or on matters where council lacks jurisdiction or substantial influence. The mayor proposed a policy to guide deliberations.

DISCUSSION
At the February 6, 2024 council meeting, council heard public comment and deliberated on whether to consider a ceasefire resolution related to the conflict between Palestine and Israel. During council deliberations, Mayor Moy provided an example of a formal council policy from the City of San Jose that guided the City’s decisions on policy matters outside of their specific jurisdiction. Mayor Moy asked that a similar policy be drafted for consideration by Fairfield City Council and placed on a future agenda.

The proposed resolution establishes a policy framework for deliberations to maintain city resources and public time, focused on those matters most related to issues specifically impacting the City of Fairfield.

FINANCIAL IMPACT
There is no fiscal impact associated with adopting this resolution.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to take any other actions it deems necessary, or provide staff further direction.

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Agenda Item No: 8.AGENDA REPORTDATE:March 19, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 202460 of the City Council of the City of Fairfield Adopting a CouncilResolution PolicyRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City Council does not have a specific policy guiding deliberations on policy matters that are outsideof their local policymaking responsibility, or on matters where council lacks jurisdiction or substantialinfluence. The mayor proposed a policy to guide deliberations.DISCUSSIONAt the February 6, 2024 council meeting, council heard public comment and deliberated on whether toconsider a ceasefire resolution related to the conflict between Palestine and Israel. During councildeliberations, Mayor Moy provided an example of a formal council policy from the City of San Jose thatguided the City’s decisions on policy matters outside of their specific jurisdiction. Mayor Moy asked thata similar policy be drafted for consideration by Fairfield City Council and placed on a future agenda.The proposed resolution establishes a policy framework for deliberations to maintain city resourcesand public time, focused on those matters most related to issues specifically impacting the City ofFairfield.FINANCIAL IMPACTThere is no fiscal impact associated with adopting this resolution.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/A ALTERNATIVE ACTION
The council may choose to take any other actions it deems necessary, or provide staff further direction.

STAFF CONTACT
David Gassaway, City Manager
(707) 4287400
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Council Resolution Policy
REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 3/7/2024 2:35 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-60

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ADOPTING A COUNCIL

RESOLUTION POLICY

WHEREAS, the City Council is sometimes requested to take action on matters that are outside of the City of Fairfield’s service, program, or policy purview; and

WHEREAS, the council finds a need to establish a formal policy to restrict its own deliberations on matters that are outside of their local policy-making responsibility, or on matters where the council lacks jurisdiction or substantial influence; and

WHEREAS, the policy provides a framework for deliberations to maintain City resources, and public time, focused on matters most related to issues directly impacting the City of Fairfield .

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Adopts the entitled “Council Resolution Policy,” attached hereto as Attachment “A.”

PASSED AND ADOPTED this 19th day of March 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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Attachment A
Council Resolution Policy

Purpose
The City Council is sometimes requested to take action on matters that are outside of the City of Fairfield’s service, program, or policy purview. To address appropriate response to those requests, the council established this policy to restrict its own deliberations on matters that are outside of their local policy-making responsibility, or on matters where the council lacks jurisdiction or substantial influence. This policy provides a framework for deli berations to maintain City resources and public time, focused on matters most related to issues directly impacting the City of Fairfield.

Policy
Every citizen of the United States has a fundamental right to the freedom of speech. The City Council of the City of Fairfield supports citizens’ right to express their views and opinions to persons in any branch of the federal, state, county, or city government. With this inalienable right, it is also appropriate to recognize that not all views or opinions dire ctly pertain to the service, program, policy, or legal responsibilities of the City of Fairfield.

This policy aims to balance the broad views of citizens with the business expediency, fiscal judiciousness, and efficacy of decisions by the council. It does this by focusing policy decisions on the most locally germane issues.

To best align City Council resolutions on those matters most germane to the City, the basic criteria for resolutions are:

1. The primary purpose of the resolution must be to give special recognition to local issues, actions, and/or programs of value to the citizens of Fairfield.

2. The resolution must address an item which has either civic, cultural, social, economic, philanthropic, or educational value to the municipality or its citizens.

3. The resolution may not dehumanize, degrade, or ridicule any segment of humanity.

4. The resolution cannot advocate for the violent overthrow of any of the levels of United States Government.

5. It is further the policy of the Council that the City of Fairfield shall not act or take a position on:
a. Matters concerning the foreign policy of the United States of America nor its relationship to other countries of the world except at the expressed request of an elected official of the federal government or an autho rized representative of a department or agency of the federal government, except those matters directly affecting the City and citizenry of Fairfield.

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b. Acts of the Legislative or Executive Branches of the state or federal government if such acts do not affect the existing or potential resources, material or human, of the City of Fairfield which may be directly applied to the solution of municipal problems relating to the health, safety and welfare of the citizens of this city. c. Actions or lack of action on the part of any State within the Union other than the State of California or any other political subdivision of such other state when no impact is felt upon the government of the City of Fairfield. d. Actions or lack of actions on the part of the Judicial Branch of any government or any of its members except through its attorney acting in accordance with appropriate procedures, except those matters directly affecting the City and citizenry of Fairfield.

This policy is not intended to limit the prerogative of members of the City Council to place before the City Council any questions which they deem to be appropriate for consideration, nor is it intended to limit debate on issues which meet the above criteria.

Declaratory Letters
On matters that do not meet the above criteria for Council consideration of resolution, members of the City Council may individually or collectively issue a declaratory letter representing their position on the matter. In compliance with the Ralph M. Bro wn Act, only fewer than a majority of the entire Council may discuss issuance of a declaratory letter representing their position.

Any declaratory letter must include express language stating that the position contained in the letter does not represent an official position of the City of Fairfield, and only represents the personal position of the undersigned.

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Agenda Item No: 9.

AGENDA REPORT
DATE:March 19, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Public Hearing; and
Resolution 202461 of the City Council of the City of Fairfield Levying an Assessment for Calendar Year 2024 for the North Texas Street Business Improvement District; and Resolution 202462 of the City Council of the City of Fairfield Approving an Agreement with the North Texas Street Business Association for the Calendar Year 2024 Operation and Administration of the North Texas Street Business Improvement District RECOMMENDED ACTION
Hold public hearing and adopt resolutions.

STATEMENT OF ISSUE
A public hearing is necessary for the City Council to hear and consider protests, if any, to the resolution declaring its intention to levy and collect an assessment for the calendar year of 2024 for businesses in the North Texas Street Business Improvement District (BID).

In the event that there is not a majority protest to the levy of the assessment, the council is being asked to adopt a resolution approving an agreement (Agreement) that will allow the total anticipated assessments of $53,000 from BID to pass through to the North Texas Street Business Association (NTSBA) to implement its work program and activities.

DISCUSSION
On February 12, 2024, the NTSBA submitted the NTSBA Advisory Report for 2023 and Proposed Budget for Calendar Year 2024 (Report) to the City Clerk’s Office. These documents describe the method and basis of levying the assessments for 2024 and identify the improvements and activities to be performed during the year.

On March 5, 2024, the council adopted Resolution 202454, approving the Report and Resolution 202455 declaring the City’s intention to levy an assessment on businesses within the BID for calendar 2024, and set March 19, 2024, as the time and place for a public hearing. The public hearing is Packet Page 496 of 516

Agenda Item No: 9.AGENDA REPORTDATE:March 19, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing; andResolution 202461 of the City Council of the City of Fairfield Levying an Assessmentfor Calendar Year 2024 for the North Texas Street Business Improvement District; andResolution 202462 of the City Council of the City of Fairfield Approving an Agreementwith the North Texas Street Business Association for the Calendar Year 2024 Operationand Administration of the North Texas Street Business Improvement DistrictRECOMMENDED ACTIONHold public hearing and adopt resolutions.STATEMENT OF ISSUEA public hearing is necessary for the City Council to hear and consider protests, if any, to the resolutiondeclaring its intention to levy and collect an assessment for the calendar year of 2024 for businesses inthe North Texas Street Business Improvement District (BID).In the event that there is not a majority protest to the levy of the assessment, the council is being askedto adopt a resolution approving an agreement (Agreement) that will allow the total anticipatedassessments of $53,000 from BID to pass through to the North Texas Street Business Association(NTSBA) to implement its work program and activities.DISCUSSIONOn February 12, 2024, the NTSBA submitted the NTSBA Advisory Report for 2023 and ProposedBudget for Calendar Year 2024 (Report) to the City Clerk’s Office. These documents describe themethod and basis of levying the assessments for 2024 and identify the improvements and activities tobe performed during the year.On March 5, 2024, the council adopted Resolution 202454, approving the Report and Resolution 202455 declaring the City’s intention to levy an assessment on businesses within the BID for calendar 2024, and set March 19, 2024, as the time and place for a public hearing. The public hearing is necessary for the council to hear and consider protests to the levy of the assessment.

Collection of the assessments for calendar year 2024 constitutes the period commencing on January 1, 2024, and ending on December 31, 2024. The total amount anticipated from the assessments is $53,000. The 2024 assessment amount is based on business type, location in the BID, and employment size. The assessments for the calendar year 2024 are the same as those originally assessed in 2000. The Agreement is for a oneyear term and requires the NTSBA to provide quarterly milestones to City staff regarding the status of projects, programs, activities, and expenses.

FINANCIAL IMPACT
No City funds are involved. The assessments are collected from BID members and are anticipated to total $53,000.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The Daily Republic newspaper published a public hearing notice on March 6, 2024. On February 12, 2024, the NTSBA Advisory Board approved the contract between NTSBA and the City.

ALTERNATIVE ACTION
The council may modify the proposed terms of the agreement, the proposed assessment, or the type(s) of improvements and activities funded with the assessment revenues.

STAFF CONTACT
Jennifer Rice, Real Estate Specialist II
(707) 4287727
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution Levying Assessment
Attachment 2: Proposed Resolution Approving Agreement
Attachment 3: NTSBA 2024 Operation and Administration Agreement REVIEWERS:

Reviewer Action Date
Zellers, David Rejected 3/4/2024 5:57 PM
Zellers, David Approved 3/4/2024 8:29 PM
Dombrowski, Delaney Approved 3/5/2024 10:59 AM
Dombrowski, Delaney Approved 3/5/2024 10:59 AM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-61

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD LEVYING AN ASSESSMENT FOR CALENDAR YEAR 2024 FOR THE NORTH TEXAS STREET BUSINESS IMPROVEMENT DISTRICT

WHEREAS, the Parking and Business Improvement Area Law of 1989, California Streets and Highways Code Sections 36500 et seq. (Law), authorizes the City Council to levy an assessment against businesses within a parking and business improvement area, which is in addit ion to any assessments, fees, charges, or taxes imposed in the City; and

WHEREAS, pursuant to the Law, the council adopted Ordinance 99-21 establishing the North Texas Street Business Improvement District (BID) in the City; and

WHEREAS, the boundaries of the BID are generally described to include all properties abutting North Texas Street and Texas Street between Clay Street to the south and Nelson Street to the north, as well as certain properties abutting these core properties. A map showing the boundaries of the BID and properties within the BID is on file in the City Clerk’s Office and is incorporated herein by reference; and

WHEREAS, by Resolution 2000-280, the council appointed the North Texas Street Business Association (NTSBA) to serve as the Advisory Board for the BID (Advisory Board); and

WHEREAS, on February 1, 2024, the NTSBA Advisory Board approved an assessment for calendar year 2024 and execution of the contract between NTSBA and the City; and

WHEREAS, in accordance with Section 36533 of the Law, the Advisory Board prepared and filed with the City Clerk’s Office on February 1, 2024, a report entitled “NTSBA Advisory Report for 2023 and Proposed Budget for Calendar Year 2024 (Report)”; and

WHEREAS, the Report describes the method and basis for levying the assessments for 2024, and identifies the improvements and activities to be performed during that calendar year; and

WHEREAS, on March 5, 2024, the council adopted Resolution 2024-54 that preliminarily approved the Report; and

WHEREAS, on March 5, 2024, the council adopted Resolution 2024-55, declaring the City’s intention to levy an assessment on businesses within the BID for 2024. Subject to a public hearing and setting March 19, 2024, beginning at 6:00 p.m., Harry T. Price Memorial Council Chamber, 1000 Webster Street, Fairfield, CA 94533 as the time and place for said public hearing .

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RES. NO. 2024-61

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NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. On March 19, 2024, the council held a duly noticed public hearing pursuant to the Law, regarding the levy and collection of an assessment within the BID for the 202 4 calendar year. All interested persons were afforded the opportunity to hear and to be heard regarding protests and objections to the levy and collection of the assessment for the calendar year 2024.

The council found that there was no majority protest within the meaning of the Law. All protests and objections to the levy and collection of the assessment and any a nd all other protests and objections are hereby overruled by the council.

Section 2. Based upon its review of the Report, a copy of which has been presented to the council and which has been filed with the City Clerk’s Office, and other reports and information, the council hereby finds and determines that: (i) the businesses in the BID will be benefited by the expenditure of funds raised by the assessment; (ii) the BID includes all of the businesses so benefited; (iii) the net amount of the assessment levied within the BID for the 2024 calendar year in accordance with the Report is apportioned by a formula and method which fairly distributes the net amount in proportion to the estimated benefits to be received by each such business.

Section 3. The council hereby confirms the Report as originally filed.

Section 4. Adopting this resolution constitutes the levy of an assessment for the calendar year 2024 (commencing January 1, 2024, and ending December 31, 2024).

Section 5. The council hereby declares that the proposed uses of the revenues derived from the assessments levied against businesses in the BID are for the following facilities and activities:
(a) The acquisition, construction, installation, or maintenance of tangible property with a useful life of five years or more, including, but not limited to, the following: (i) benches; (ii) trash receptacles; (iii) decorations; and (iv) permanent landscaping; (b) Promotion of public events which benefit businesses in the BID and which take place in public places within the BID;
(c) Furnishing of music in any public place in the BID; and (d) Activities that benefit businesses located and operating in the BID.

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RES. NO. 2024-61

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Section 6. The city manager is authorized and directed to do all things necessary to implement this resolution.

PASSED AND ADOPTED this 19th day of March 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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CITY OF FAIRFIELD

RESOLUTION NO. 2024-62

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING AN AGREEMENT WITH THE NORTH TEXAS STREET BUSINESS ASSOCIATION FOR THE CALENDAR YEAR 2024

OPERATION AND ADMINISTRATION OF THE NORTH TEXAS STREET BUSINESS IMPROVEMENT

DISTRICT

WHEREAS, the City Council adopted Ordinance No. 99-21 on September 21, 1999, establishing a parking and business improvement area known as the North Texas Street Business Improvement District (BID), pursuant to Section 36500, et seq. of the California Streets and Highway Code (Act); and

WHEREAS, pursuant to the Ordinance and the Act, a system of charges has been assessed upon various classes of businesses located within the BID; and

WHEREAS, on March 5, 2024, the council adopted Resolution 2024-55, a resolution of intention, declaring its intention to levy and collect an assessment for calendar year 2024 against the BID; and

WHEREAS, on March 19, 2024, the council conducted a duly noticed public hearing to hear and consider protests to the levy of the assessment; and

WHEREAS, the City desires to use charges levied and collected by the city to contract for the administration of programs and activities in connection with the BID for the calendar year 2024; and

WHEREAS, the North Texas Street Business Association (NTBSA) proposes to administer programs and activities in connection with the BID for the calendar year 2024.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby approves and authorizes the execution of the Agreement by and between the City and NTBSA for Calendar Year 2024 Operation and Administration of the BID substantially in the form and content presented and attached hereto, with minor technical changes as approved by the city attorney.

Section 2. The city manager is hereby authorized to do everything necessary and properly implement the Agreement.

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RES. NO. 2024-62

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PASSED AND ADOPTED this 19th day of March 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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Fairfield City CouncilMarch 19, 2024

Fairfield City Council
March 19, 2024