Agenda, first session — Fairfield City Council, June 18, 2024 (part 2 of 5)

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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Agenda Item No: 13.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024145 of the City Council of the City of Fairfield Calling and Providing for a General Municipal Election to be Held in the City of Fairfield on Tuesday, November 5, 2024, to Elect City Officers and to Request the Solano County Board of Supervisors to Consolidate the General Municipal Election with the Statewide Election on that Date; and
Resolution 2024146 of the City Council of the City of Fairfield Requesting the Solano County Board of Supervisors to Permit the County Registrar of Voters to Render Services in Connection with the General Municipal Election to be Held in the City of Fairfield on Tuesday, November 5, 2024, and Authorizing the Solano County Board of Supervisors to Canvass the Returns of the Election; Determining Charges for Candidates’ Statements; and Authorize the City Clerk to Publish the Notice of Election RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
Both resolutions are related to the November 5, 2024, General Municipal Election. The first resolution calls for the election to be held on November 5, 2024, to elect three City Councilmembers in Districts 2, 4, and 6, one City Treasurer, and one City Clerk, and requests the Solano County Board of Supervisors’ consent to the consolidation of the City’s election with the statewide election on that date. All open seats are for a fouryear term. The resolution also notes that the City Council may submit one or more ballot measures to the voters at the election.

The second resolution requests the Solano County Board of Supervisors to permit the Solano County Registrar of Voters to administer the election and related election services.

DISCUSSION
The City’s Municipal Code provides for general municipal elections to be held on the first Tuesday after the first Monday in November of each evennumbered year. This year, the election will take place on November 5, 2024.

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The first resolution calls for the election to be held on November 5, 2024, to elect three Councilmembers in Districts 2, 4, and 6, and to elect one City Treasurer and one City Clerk, and notes that the City Council may submit one or more ballot measures to the voters.

The second resolution requests the Solano County Board of Supervisors to permit the Solano County Registrar of Voters to provide election services to the City and to establish charges for the candidates’ ballot statements. The resolution authorizes the city clerk to publish a notice of the election with the seats to be filled and a later notice which contains a list of the candidates in the order in which they will appear on the ballot. The resolution also authorizes the Registrar of Voters to render the following election services:
• Precinct consolidation, establishment of polling places, retention of election officers, and preparation/mailing of notices of appointment;
• Printing of sample ballots and envelopes, ballot measures, polling place cards, ballot arguments, and mailing of the same to registered voters;
• Printing of official ballots;
• Purchasing of precinct and absentee voter supplies;
• Provisions for absentee voting at the Registrar of Voters, Elections Division; • Cartage of voting booths, ballots, ballot boxes, and precinct supplies to and from precincts; • Supervision and conduct of the election;
• Tabulation of votes;
• Canvassing of the returns;
• All things necessary or incidental to the above functions as may be requested from time to time by the city clerk.

FINANCIAL IMPACT
The City reimburses Solano County in full for the services provided by the Registrar of Voters to administer the election. This year, the cost of the election has been estimated at $5 per registered voter. The City of Fairfield currently has 65,342 registered voters. Using the $5 per registered voter figure received from the Solano County Registrar of Voters, equals $326,710; and an additional $0.50 for each ballot measure ($65,342 x $.10 = $65,342), this year’s election will cost approximately $392,052. Election costs are paid from the City’s General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
No other alternative courses of action are recommended.

STAFF CONTACT
Karen L. Rees, City Clerk
7074287767
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution (Calling for the election and consolidation) Packet Page 226 of 874

Agenda Item No: 13.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024145 of the City Council of the City of Fairfield Calling and Providing fora General Municipal Election to be Held in the City of Fairfield on Tuesday, November5, 2024, to Elect City Officers and to Request the Solano County Board of Supervisorsto Consolidate the General Municipal Election with the Statewide Election on that Date;andResolution 2024146 of the City Council of the City of Fairfield Requesting the SolanoCounty Board of Supervisors to Permit the County Registrar of Voters to RenderServices in Connection with the General Municipal Election to be Held in the City ofFairfield on Tuesday, November 5, 2024, and Authorizing the Solano County Board ofSupervisors to Canvass the Returns of the Election; Determining Charges forCandidates’ Statements; and Authorize the City Clerk to Publish the Notice of ElectionRECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEBoth resolutions are related to the November 5, 2024, General Municipal Election. The first resolutioncalls for the election to be held on November 5, 2024, to elect three City Councilmembers in Districts 2,4, and 6, one City Treasurer, and one City Clerk, and requests the Solano County Board of Supervisors’consent to the consolidation of the City’s election with the statewide election on that date. All open seatsare for a fouryear term. The resolution also notes that the City Council may submit one or more ballotmeasures to the voters at the election.The second resolution requests the Solano County Board of Supervisors to permit the Solano CountyRegistrar of Voters to administer the election and related election services.DISCUSSIONThe City’s Municipal Code provides for general municipal elections to be held on the first Tuesday afterthe first Monday in November of each evennumbered year. This year, the election will take place onNovember 5, 2024.The first resolution calls for the election to be held on November 5, 2024, to elect threeCouncilmembers in Districts 2, 4, and 6, and to elect one City Treasurer and one City Clerk, and notesthat the City Council may submit one or more ballot measures to the voters.The second resolution requests the Solano County Board of Supervisors to permit the Solano CountyRegistrar of Voters to provide election services to the City and to establish charges for the candidates’ballot statements. The resolution authorizes the city clerk to publish a notice of the election with theseats to be filled and a later notice which contains a list of the candidates in the order in which they willappear on the ballot. The resolution also authorizes the Registrar of Voters to render the followingelection services:• Precinct consolidation, establishment of polling places, retention of election officers, andpreparation/mailing of notices of appointment;• Printing of sample ballots and envelopes, ballot measures, polling place cards, ballot arguments, andmailing of the same to registered voters;• Printing of official ballots;• Purchasing of precinct and absentee voter supplies;• Provisions for absentee voting at the Registrar of Voters, Elections Division;• Cartage of voting booths, ballots, ballot boxes, and precinct supplies to and from precincts;• Supervision and conduct of the election;• Tabulation of votes;• Canvassing of the returns;• All things necessary or incidental to the above functions as may be requested from time to time by thecity clerk.FINANCIAL IMPACTThe City reimburses Solano County in full for the services provided by the Registrar of Voters toadminister the election. This year, the cost of the election has been estimated at $5 per registeredvoter. The City of Fairfield currently has 65,342 registered voters. Using the $5 per registered voterfigure received from the Solano County Registrar of Voters, equals $326,710; and an additional $0.50for each ballot measure ($65,342 x $.10 = $65,342), this year’s election will cost approximately$392,052. Election costs are paid from the City’s General Fund.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONNo other alternative courses of action are recommended.STAFF CONTACTKaren L. Rees, City Clerk707428[email protected] WITHCity Attorney's OfficeATTACHMENTS:

Description
Attachment 1: Proposed Resolution (Calling for the election and consolidation) Attachment 2: Proposed Resolution (Requesting County election services) REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 6/11/2024 1:45 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-145

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD CALLING AND PROVIDING FOR

A GENERAL MUNICIPAL ELECTION TO HELD IN THE CITY OF FAIRFIELD ON TUESDAY, NOVEMBER 5, 2024, TO ELECT CITY OFFICERS AND TO REQUEST THE SOLANO COUNTY BOARD

OF SUPERVISORS TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE

STATEWIDE ELECTION ON THAT DATE

WHEREAS, the Fairfield City Code provides that a General Municipal Election shall be conducted on the first Tuesday after the first Monday in November of each even- numbered year; and

WHEREAS, the next General Municipal Election would thus take place on Tuesday, November 3, 2026; and

WHEREAS, candidates seeking office in the General Municipal Election will be permitted to submit a Candidate's Statement containing no more than 200 words for inclusion in the Sample Ballot Pamphlet. Submission of a Candidate's Statement is voluntary and the cost of filing such Candidate's Statement shall be paid by the candidate .

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Calling General Municipal Election: Pursuant to Fairfield Municipal Code Section 2.13.1, a General Municipal Election in and for the City of Fairfield shall be held on Tuesday, November 5, 2024, for the purpose of electing three City Councilmembers from Districts 2, 4, and 6, one City Treasurer, and one City Clerk, which will be set forth on the ballot in substantially the following form:

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RES. NO. 2024-145

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CITY OF FAIRFIELD

THREE COUNCILMEMBERS VOTE FOR ONE FROM YOUR DISTRICT
(DISTRICTS 2, 4 and 6)

ONE CITY CLERK VOTE FOR ONE

ONE CITY TREASURER VOTE FOR ONE

The candidates for City Council, City Clerk, and City Treasurer receiving the highest number of votes and elected at the General Municipal Election, shall serve for the regular four-year term. In addition, the City Council may submit one or more ballot measures to the voters by separate resolution.

Section 2. Requesting Consolidation of Elections: Pursuant to the State of California Elections Code Section 10400 - 10403, the City Council of the City of Fairfield hereby requests the consolidation of the General Municipal Election described in Section 1 and the election on the Tax Ordinance described in Section 2 (together , the "Municipal Election") with the statewide election to be held on November 5, 2024.

Section 3. Conduct of Election: In all particulars not recited in this resolution, the Municipal Election shall be held and conducted as provided by law for holding consolidated municipal elections. The consolidated election shall be held and conducted in the manner prescribed in California Elections Code Section 10418.

Section 4. Filing of Resolution with the Board of Supervisors: The City Clerk of the City of Fairfield is hereby authorized and directed to file a copy of this resolution with the Board of Supervisors and the Registrar of Voters upon its adoption by the City Council.

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RES. NO. 2024-145

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PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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CITY OF FAIRFIELD

RESOLUTION NO. 2024-146

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD REQUESTING THE SOLANO

COUNTY BOARD OF SUPERVISORS TO PERMIT THE COUNTY REGISTRAR OF VOTERS TO RENDER

SERVICES IN CONNECTION WITH THE GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF FAIRFIELD ON TUESDAY, NOVEMBER 5, 2024, AND AUTHORIZING THE SOLANO COUNTY BOARD OF SUPERVISORS TO CANVASS THE RETURNS OF THE ELECTION; DETERMINING CHARGES FOR CANDIDATES’ STATEMENTS; AND AUTHORIZING THE CITY CLERK TO PUBLISH THE NOTICE OF

ELECTION

WHEREAS, the City Council by previous resolution has called a General Municipal Election for Tuesday, November 5, 2024; and

WHEREAS, the City Council requires and requests the Solano County Board of Supervisors to permit and undertake certain actions in connection with the election; and

WHEREAS, the Solano County Board of Supervisors establishes the charges for candidates’ ballot statements, and the City Clerk publishes certain notices in connection with the election.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Requesting the County to Render Election Services: Pursuant to California Elections Code Section 10002, the Board of Supervisors is hereby requested to permit the County Registrar of Voters to render the following services to the City of Fairfield in connection with the conduct of the General Municipal Election to be held in the City of Fairfield on Tuesday, November 5, 2024:

a) Precinct consolidation, establishment of polling places, retention of election officers, and preparation/mailing of notices of appointment;
b) Printing of sample ballots and envelopes, ballot measures, polling place cards, ballot arguments, and mailing of the same to registered voters; c) Printing of official ballots;
d) Purchasing of precinct and absentee voter supplies;
e) Provisions for absentee voting at the Registrar of Voters, Elections Division; f) Cartage of voting booths, ballots, ballot boxes, and precinct supplies to and from precincts;
g) Supervision and conduct of the election;
h) Tabulation of votes;
i) Canvassing of the returns;
j) All things necessary or incidental to the above functions may be requested from time to time by the city clerk.

Section 2. Determining Charges for Candidates’ Statements: Pursuant to California Elections Code Section 13307, each candidate for elective office to be voted for at the General Municipal Election Packet Page 231 of 874Attachment 2 Page 1 of 2

RES. NO. 2024-146

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to be held in the City of Fairfield on November 5, 2024, may prepare a Candidate’s Statement (not to exceed 200 words) on an appropriate form provided by the city clerk, and consistent with instructions provided by the city clerk. The City shall bill each candidate for City Council, City Clerk, and City Treasurer, the prorated cost of printing and hand ling the Candidates’ Statements.

Section 3. Authorizing the City Clerk to Publish Notice of the Election and the Names of the Candidates: The city clerk of the City of Fairfield is hereby requested to publish a Notice of Election in conformance with California Elections Code Sections 12101 and 12102 no later than July 1, 2024.

The city clerk is further requested to publish a list of the names of the nominees, in the order in which they will appear on the ballot, in accordance with California Elections C ode Section 12110, along with any other election-related notice required by applicable law.

Section 4. Filing of Resolution with the Board of Supervisors: The city clerk of the City of Fairfield is hereby authorized to file a copy of this resolution with the Board of Supervisors and the Registrar of Voters upon its adoption by the City Council.

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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Agenda Item No: 14.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024147 of the City Council of the City of Fairfield Authorizing City Sponsorship of a USA Pickleball Sanctioned Tournament at Allan Witt Park September 58, 2024, and Discussion and Direction on Improvements to the Fencing Surrounding the Courts
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
USA Pickleball, in partnership with the Fairfield Pickleball Club, requests city sponsorship of a special event for the purpose of hosting a pickleball tournament at Allan Witt Park September 48, 2024.

Fairfield Municipal Code (FMC) Chapter 12A, Section 4, allows City Council, by Resolution, to sponsor special events and waive any applicable fees.

DISCUSSION
USA Pickleball, a nonprofit 501c3 corporation, is the national governing body of the sport of pickleball in the United States. They organize sanctioned events around the country and have chosen Fairfield for a tournament in September, in partnership with the Fairfield Pickleball Club. The event will be held at Allan Witt Park September 48, 2024.

The tournament will be held at the pickleball courts in Allan Witt Park, as well as on the adjacent basketball court blacktop, and will utilize the sports complex for vendors. The fourday tournament is expected to have more than 150 pickleball players daily, with 400500 attendees estimated. This categorizes the tournament as a Major Special Event, thereby necessitating the requirements of a special event permit pursuant to FMC Chapter 12A.

Facility Improvements
To facilitate the best conditions for the tournament, the Fairfield Pickleball Club (Club) is also requesting consideration for improvements to the pickleball courts. Wind is a major factor impacting pickleball play because of the plastic ball used. Currently, the pickleball courts are surrounded by chainlink fencing with one layer of windblocking mesh material. Upon a previous request from the Club, a fencing Packet Page 233 of 874

Agenda Item No: 14.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024147 of the City Council of the City of Fairfield Authorizing CitySponsorship of a USA Pickleball Sanctioned Tournament at Allan Witt Park September58, 2024, and Discussion and Direction on Improvements to the Fencing Surroundingthe CourtsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEUSA Pickleball, in partnership with the Fairfield Pickleball Club, requests city sponsorship of a specialevent for the purpose of hosting a pickleball tournament at Allan Witt Park September 48, 2024.Fairfield Municipal Code (FMC) Chapter 12A, Section 4, allows City Council, by Resolution, to sponsorspecial events and waive any applicable fees.DISCUSSIONUSA Pickleball, a nonprofit 501c3 corporation, is the national governing body of the sport of pickleballin the United States. They organize sanctioned events around the country and have chosen Fairfield fora tournament in September, in partnership with the Fairfield Pickleball Club. The event will be held atAllan Witt Park September 48, 2024.The tournament will be held at the pickleball courts in Allan Witt Park, as well as on the adjacentbasketball court blacktop, and will utilize the sports complex for vendors. The fourday tournament isexpected to have more than 150 pickleball players daily, with 400500 attendees estimated. Thiscategorizes the tournament as a Major Special Event, thereby necessitating the requirements of aspecial event permit pursuant to FMC Chapter 12A.Facility ImprovementsTo facilitate the best conditions for the tournament, the Fairfield Pickleball Club (Club) is also requestingconsideration for improvements to the pickleball courts. Wind is a major factor impacting pickleball play because of the plastic ball used. Currently, the pickleball courts are surrounded by chainlink fencing with one layer of windblocking mesh material. Upon a previous request from the Club, a fencing company was consulted to determine if a doubledup wind block could be installed (i.e. one on the top and one on the bottom for full coverage of the fencing). It was determined that the current fence posts were unlikely to bear the forces of strong winds with a double mesh setup.

The Club is again requesting that double mesh be set up around the entirety of the courts to create the best environment for the tournament, and beyond. To accommodate the request, the Club received an informal proposal to shore up the fencing by installing new secondary posts along the outside of the fencing. Behind every other post, a new post would be set by cutting an eightinch by eightinch square into the concrete, boring a sixinch hole three feet deep, and anchoring a new heavyduty post into the ground. The new posts would then be welded to the existing fence posts to provide additional lateral support to withstand wind forces.

The fence company advising the Club recommended reinforcing 74 posts in total. The Club is offering to pay for the project through fundraising efforts. Given the short timeline for completing the project, staff seeks Council direction.

FINANCIAL IMPACT
The total costs for City sponsorship of the event is estimated at $17,753. This is not a direct cost to the City, rather a waiver of the Special Event Permit fees of $683 and Allan Witt Park rental fees of $17,070.

Facility Improvement
The estimated cost of the fencing improvements provided by Fairfield Pickleball Club is approximately $60,000. This includes a price of $750 per new post along with additional mesh materials. The Club has offered to pay for the project through fundraising efforts.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may deny the sponsorship request for the tournament or provide other direction as desired.

The council may deny the request for the capital improvements to the facility or provide any direction as desired.

STAFF CONTACT
David Gassaway, City Manager
(707) 4287400
[email protected]
COORDINATED WITH
Community Development Department, Parks and Recreation Department ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 6/11/2024 10:36 AM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-147

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING CITY

SPONSORSHIP OF A USA PICKLEBALL SANCTIONED TOURNAMENT AT ALLAN WITT PARK SEPTEMBER 5-8, 2024

WHEREAS, Pickleball is a rapidly expanding sport with tournaments organized and sanctioned by USA Pickleball around the country; and

WHEREAS, the Fairfield Pickleball Club has coordinated the hosting of a USA Pickleball Select Series West tournament at Allan Witt Park; and

WHEREAS, the tournament, planned for September 5-8, 2024, will host upwards of 150 players per day with 400-500 event attendees throughout the tournament; and

WHEREAS, USA Pickleball is a 501c3 non-profit corporation and has requested waiver of the special event permit fees totaling $683 and park rental fees totaling $17,070 to help facilitate the cost effectiveness of the tournament; and

WHEREAS, pursuant to Fairfield Municipal Code Chapter 12A, Section 4, the City Council, by resolution, may designate additional City-sponsored events, thereby effectively waiving typical fees charged for events.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The USA Pickleball tournament organized at Allan Witt Park from September 5 -8, 2024, in partnership with the Fairfield Pickleball Club, shall be added as a City-Sponsored Event and any requisite permit or park rental fees shall be waived.

Section 2. The city manager, or their designee, is hereby authorized to take all other actions necessary to facilitate this City-Sponsored Event.

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RES. NO. 2024-147

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PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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Agenda Item No: 15.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Notice of Funding Availability for Temporary Emergency Shelter Operations Update and Council Input
RECOMMENDED ACTION
Receive recommendations, open discussion, and provide direction.

STATEMENT OF ISSUE
On May 1, 2024, Homeless Services Division staff released a Notice of Funding Availability (NOFA) in the amount of $1.1 million for Temporary Emergency Shelter Operations. Staff will provide council with a summary of the recommendations from the NOFA Rank and Review Panel.

DISCUSSION
Staff held an Adhoc meeting with Mayor Catherine Moy, Councilmembers Doug Carr and K. Patrice Williams to create and provide guidelines for the NOFA and scoring criteria for a Rank and Review Panel. The NOFA was released on May 1, 2024, and five applications were received on May 24, 2024.

The applicants and the requested amounts are listed below:

Applicants Year 1 Year 2 Total Amount
Requested
Bay North Church of Christ $550,000.00 $550,000.00 $1,100,000.00 Change and New
Beginnings
$300,000.00 $300,000.00 $600,000.00
Mission Samoa HELP
Project
$300,000.00 $300,000.00 $600,000.00
Mission Samoa Homeless
2 Work Program
$80,000.00 $80,000 $160,000.00
Shelter Solano, Inc.$550,000.00 $550,000.00 $1,100,000.00 On May 29, 2024, a NOFA Rank and Review Panel meeting was held via Zoom. The panel reviewed, scored all applications, and made funding recommendations. It is the recommendation of the Rank and Review Panel to fund the programs below.

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Agenda Item No: 15.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Notice of Funding Availability for Temporary Emergency Shelter Operations Update andCouncil InputRECOMMENDED ACTIONReceive recommendations, open discussion, and provide direction.STATEMENT OF ISSUEOn May 1, 2024, Homeless Services Division staff released a Notice of Funding Availability (NOFA) inthe amount of $1.1 million for Temporary Emergency Shelter Operations. Staff will provide council with asummary of the recommendations from the NOFA Rank and Review Panel.DISCUSSIONStaff held an Adhoc meeting with Mayor Catherine Moy, Councilmembers Doug Carr and K. PatriceWilliams to create and provide guidelines for the NOFA and scoring criteria for a Rank and ReviewPanel. The NOFA was released on May 1, 2024, and five applications were received on May 24, 2024.The applicants and the requested amounts are listed below:Applicants Year 1 Year 2 Total AmountRequestedBay North Church of Christ $550,000.00 $550,000.00 $1,100,000.00Change and NewBeginnings $300,000.00 $300,000.00 $600,000.00Mission Samoa HELPProject $300,000.00 $300,000.00 $600,000.00Mission Samoa Homeless2 Work Program $80,000.00 $80,000 $160,000.00Shelter Solano, Inc.$550,000.00 $550,000.00 $1,100,000.00On May 29, 2024, a NOFA Rank and Review Panel meeting was held via Zoom. The panel reviewed, scored all applications, and made funding recommendations. It is the recommendation of the Rank and Review Panel to fund the programs below.

Change and New Beginnings
Beck Navigation Center
Bay North Church of Christ
Staff is seeking council instruction and direction on which program(s) to fund and the amount of funding to the program(s).

FINANCIAL IMPACT
The Homeless Services Division has budgeted $1.1 million for two years from the General and Quality of Life Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Mayor Cat Moy, Councilmembers K. Patrice Williams and Doug Carr requested an adhoc meeting to advise and make recommendations regarding the NOFA for Temporary Emergency Shelter operations.

ALTERNATIVE ACTION
The council may choose not to participate in providing recommendations to staff.

STAFF CONTACT
April Cobb, Management Analyst I
(707) 4287609
[email protected]
COORDINATED WITH
N/A
REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 6/3/2024 11:51 AM
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Agenda Item No: 16.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Presentation from Abode Services; and
Resolution 2024148 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and Abode Services for Unsheltered Homeless Street Outreach Services RECOMMENDED ACTION
Receive report and adopt resolution.

STATEMENT OF ISSUE
Adopting the proposed resolution approves the Memorandum of Understanding (MOU) with Abode Services to support the City's Homeless Strategy and the City Council’s goals and priorities by developing a Unsheltered Homeless Street Outreach Team (Outreach Team).

DISCUSSION
According to the Solano County 2022 Point in Time count, there are 1,179 unhoused individuals in the county. Approximately 300 of those individuals are in the City of Fairfield. On December 1, 2023, Solano County entered into a contract with Abode Services to provide street outreach services to those with severe and chronic behavioral health conditions who are experiencing unsheltered homelessness.

The City desires to partner with a local organization to provide outreach for all individuals experiencing unsheltered homelessness within the City in order to permanently reduce homelessness. The Outreach Team will play an important, ontheground role in connecting vulnerable individuals experiencing homelessness to vital community resources and services. The Outreach Team will consist of two full time employees, an outreach worker, and a housing navigator, focused on assisting unsheltered homeless individuals in the City of Fairfield. They will connect unsheltered individuals to support services, identify various housing solutions, and assist individuals with this transition.

This item was on the June 4, 2024 City Council Consent Calendar for approval. During the June 4th meeting, the council asked for Abode Services to present at another regularly scheduled council meeting before the council can confidently adopt the proposed resolution.

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Agenda Item No: 16.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Presentation from Abode Services; andResolution 2024148 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Memorandum of Understanding Between the City of Fairfieldand Abode Services for Unsheltered Homeless Street Outreach ServicesRECOMMENDED ACTIONReceive report and adopt resolution.STATEMENT OF ISSUEAdopting the proposed resolution approves the Memorandum of Understanding (MOU) with AbodeServices to support the City's Homeless Strategy and the City Council’s goals and priorities bydeveloping a Unsheltered Homeless Street Outreach Team (Outreach Team).DISCUSSIONAccording to the Solano County 2022 Point in Time count, there are 1,179 unhoused individuals in thecounty. Approximately 300 of those individuals are in the City of Fairfield. On December 1, 2023,Solano County entered into a contract with Abode Services to provide street outreach services to thosewith severe and chronic behavioral health conditions who are experiencing unsheltered homelessness.The City desires to partner with a local organization to provide outreach for all individuals experiencingunsheltered homelessness within the City in order to permanently reduce homelessness. The OutreachTeam will play an important, ontheground role in connecting vulnerable individuals experiencinghomelessness to vital community resources and services. The Outreach Team will consist of two fulltime employees, an outreach worker, and a housing navigator, focused on assisting unshelteredhomeless individuals in the City of Fairfield. They will connect unsheltered individuals to supportservices, identify various housing solutions, and assist individuals with this transition.This item was on the June 4, 2024 City Council Consent Calendar for approval. During the June 4thmeeting, the council asked for Abode Services to present at another regularly scheduled council meeting before the council can confidently adopt the proposed resolution.

FINANCIAL IMPACT
This MOU will be funded by the General Fund, Homeless Services Division, for a total nottoexceed amount of $250,000 for Fiscal Year (FY) 20242025.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to adopt the resolution. However, this is not recommended, as the resolution aligns with the City’s efforts to reduce the impacts of homelessness and council's strategic goals for 2023 through 2025.

STAFF CONTACT
Samantha Burrows, Homeless Services Manager
(707) 4287749
[email protected]
COORDINATED WITH
City Attorney's Office, Police Department, Public Works Department ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Agreement
REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 6/5/2024 1:25 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-148

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF

FAIRFIELD AND ABODE SERVICES FOR UNSHELTERED HOMELESS STREET OUTREACH SERVICES

WHEREAS, since 2017, the Fairfield City Council has adopted, implemented, and followed comprehensive policies and procedures in line with the City’s formal Homeless Strategy to permanently reduce homelessness; and

WHEREAS, permanently reducing the impacts of homelessness continues to be a top priority for the council. Development of a street outreach team has been identified by council as a part of the City Council Strategic Goals for fiscal years 2023 through 2025; and

WHEREAS, according to the 2022 Solano County Homeless Point-In-Time Count, at any point in time, 1,179 individuals within Solano County are experiencing homelessness. This population includes veterans, women, children, individuals with disabilities, senior citizens, and other vulnerable groups; and

WHEREAS, like many other cities in California, the City of Fairfield has seen a rapid and troubling growth in chronic and newly homeless over the past several years. Homelessness has been difficult to address given the high cost of housing and property in the area, and the shortage of emergency, transitional, and affordable housing available in the county to serve this population; and

WHEREAS, on December 1, 2023, Solano County entered into a contract with Abode Services to provide street outreach services to those with severe and chronic behavioral health conditions who are experiencing unsheltered homelessness; and

WHEREAS, the City desires to partner with a local organization to provide outreach for all individuals experiencing unsheltered homelessness within the City in order to permanently reduce homelessness; and

WHEREAS, Abode Services can provide such outreach and other supportive resources.

WHEREAS, Staff placed Resolution 2024-126 on the June 4, 2024 City Council Consent Calendar meeting agenda for approval, however, during the meeting, the council asked for Abode Services to present at another regularly scheduled council meeting before the council can confidently adopt the proposed resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The above recitals are true and correct and are a substantive part of this resolution.

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RES. NO. 2024-148

Page 2 ends

Section 2. The city manager or his designee is hereby authorized to negotiate and execute a Memorandum of Understanding (MOU) with Abode Services to implement street outreach services, and to do all things necessary or proper to implement the MOU. The MOU shall have a not-to-exceed amount of $250,000 and be substantially in the form of the MOU attached, with such changes as may be approved by the city attorney.

Section 3. The city manager or his designee is hereby authorized and directed to do all things necessary and proper to effectuate the purpose of this resolution.

Section 4. The city manager is authorized to approve amendments to the contract amount that are within the city manager’s signing authority.

Section 5. The council hereby approves general fund expenditures for this project of $250,000 for the fiscal year 2024-2025.

Section 6. This resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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MEMORANDUM OF UNDERSTANDING

THIS MEMORANDUM OF UNDERSTANDING ("MOU") is entered into as of this _____ day of _________, 2024, ("Effective Date") between ABODE SERVICES, a California nonprofit public business corporation (“PROVIDER”), and the CITY OF FAIRFIELD, a California municipality (“CITY”). Unless specifically identified, each may be referred to individually as "Party" or collectively as "Parties", as the context may require.

NOW, THEREFORE, the Parties agree as follows:

Part I
Roles and Responsibilities

A. CITY's Role and Responsibilities.

1. CITY, through the City Manager or Designee, shall designate in writing a primary point of contact for all matters related to the performance of this Agreement (“City Liaison”).

2. CITY’S role is to provide administrative oversight and monitoring of the contracted Homeless Street Outreach Services (Program).

3. CITY shall approve operational procedures, eligibility screening requirements, and other guidelines. Future changes require the same approval.

4. CITY shall provide referrals for unhoused individuals (“participants”) and targeted locations to the PROVIDER as needed in response to reported community concerns.

5. CITY shall coordinate with PROVIDER referrals (as funding and program availability allows) to emergency shelter/interim housing placements, Homeward Bound program, and short- term motel assistance.

B. PROVIDER's Role and Responsibilities.

1. PROVIDER shall designate in writing a primary point of contact for all matters related to the performance of this Agreement (“Provider Liaison”).

2. PROVIDER hereby agrees to use the funds for eligible activities as approved by the CITY and in accordance with all Program requirements, guidelines, State and Federal laws and regulation, and any other rules, as well as in a manner consistent and in compliance with City funding source.

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MOU FOR UNSHELTERED OUTREACH SERVICES
2 3. PROVIDER shall agree to meet with City Fairfield Homeless Services Division on a weekly basis, or as otherwise provided by CITY, to provide progress of on the ground efforts, services rendered, ensure targeted areas appropriately identified and coordinate to identify new service areas.

4. PROVIDER shall provide monthly outreach reports, annual summary of progress, invoices and other reports requested by the City of Fairfield Homeless Services Division.

5. PROVIDER shall utilize the Homeless Management Information System (HMIS) to ensure accurate data is collected for reporting and referrals.

6. PROVIDER shall coordinate and assist with the in-the-field coordinated entry system’s assessments and maintaining contact documentation for accurate records.

7. PROVIDER shall provide at least one recorded contact every 90 days to retain active status in Solano County’s coordinated entry system.

8. PROVIDER shall participate in regional monthly case conferencing /provider support meetings and participate in community events targeted at unhoused residents including, HOPE Community Outreach Event, City of Fairfield Homeless Roundtable, and Point-in- Time Count.

9. PROVIDER shall staff Homeless Street Outreach Services with a minimum of two full-time employees, contracted staff, an outreach worker, and a housing navigator, to execute daily street outreach within the City of Fairfield with expertise in serving unhoused individuals.

10. PROVIDER shall execute an on-the-ground coverage schedule to visit encampments and targeting unsheltered individuals who are not already supported with outreach and/or case management/housing navigation services through other sources such as behavioral health and veteran’s outreach services.

11. PROVIDER shall schedule targeted visits to encampments to distribute resources and supplies as available.

12. PROVIDER shall provide services to individuals experiencing houselessness who are found at homeless encampments, streets, parks, libraries, bus stations, public buildings and other locations where unhoused individuals spend time within the City of Fairfield. This includes services listed in Exhibit A.

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MOU FOR UNSHELTERED OUTREACH SERVICES
3 13. PROVIDER shall make available reporting data for the length of this Agreement, including all program related expenses set forth in Exhibit A for the prior month with the proper back-up documentation (i.e., invoices with receipts, timesheets, general ledger, or payroll register or payroll stubs, occupancy data etc.). Any expense not authorized by this Agreement as set forth in Exhibit A and/or submitted without proper back-up documentation will be disallowed and must be reimbursed to the CITY.

14. PROVIDER shall immediately terminate services to any Participant remaining after the term of this Agreement expires unless transferred to another funded program.

15. PROVIDER shall make available as requested by CITY data for the Participants as set forth in Exhibit A hereto (“Participant Data”). PROVIDER shall provide CITY with the Participant Data within five (5) business days following a request by CITY to PROVIDER for such Participant Data.

16. PROVIDER, at its own expense, shall procure and maintain for the duration of this Agreement policies of insurance, the requirements for which are set forth in Exhibit B.

C. Mutual Roles and Responsibilities

1. It is the intent of the Parties to be collaborative in all matters to ensure the health and safety of the residents of the City of Fairfield.

2. The Parties shall comply with the Health Insurance Portability and Accountability Act (HIPAA) and all applicable state laws, regulations, and policies relating to client rights and confidentiality.

3. The parties shall make best efforts to ensure that potential Participants are Fairfield residents and meet Fairfield’s homeless housing needs.

4. The PROVIDER agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, equal opportunity, and all other matters applicable to the grant, the PROVIDER, its Subrecipients, and any other grant activity.

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MOU FOR UNSHELTERED OUTREACH SERVICES
4 Part II
General Terms and Conditions

A. Term of Agreement.

The term of this Agreement shall begin on July 1, 2024 and shall remain in effect until June 30, 2025, unless earlier terminated in writing by the Parties.

B. Payment.

In consideration for the costs incurred for the services to be provided under this Agreement, CITY shall pay to PROVIDER $250,000.00 for performance year 2024-2025, on a reimbursement basis every thirty (30) days thereafter until the expiration or terminati on of this Agreement. The payments made by CITY to PROVIDER under this Agreement shall collectively be referred to as the "City Funds." The total amount of the City Funds shall not exceed $250,000.00. The monthly allowable line-item cost for "Operating Costs" as referred to in Program Budget as attached in Exhibit "A", for Homeless Street Outreach Servies shall be $46,662.00. City Funds must be spent in accordance with this Agreement. Any City Funds remaining that are not expended or legally obligated for the services required to be provided by PROVIDER upon expiration or termination of this Agreement shall be returned to CITY within thirty (30) days. PROVIDER shall maintain invoices with receipts, or other documentation (i.e., invoices with receipts, timesheets, general ledger, or payroll register or pay stubs, occupancy data etc.) supporting expenditures made pursuant to this Agreement and shall submit such documentation to CITY within thirty (30) days following receipt of initial payment of City Funds and by the 15th of every month thereafter. Any tangible property purchased with City Funds during the duration of this Agreement is considered the property of the CITY.

C. Indemnification.

Each Party shall indemnify, defend, protect, hold harmless, and releas e the other Party and its elected bodies, officers, agents, and employees, from and against any and all claims, losses, proceedings, damages, causes of action, liability, costs, or expense (including attorneys' fees and witness costs) arising from or in connection with, or caused by any negligent act or omission or willful misconduct of such indemnifying Party. This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party under workers' compensation acts, disability benefit acts, or other employee benefit acts.

D. No Waiver
The waiver by any Party of any breach or violation of any requirement of this Agreement shall not be deemed to be a waiver of any such breach in the future, or of the breach of any other requirement of this Agreement.

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MOU FOR UNSHELTERED OUTREACH SERVICES
5 E. Notices.

All notices required or authorized by this Agreement shall be in writing and shall be delivered in person or by deposit in the United States mail, by certified mail, postage prepaid, return receipt requested. Any mailed notice, demand, request, consent, approval, or communication that a Party desires to give to the other Parties shall be addressed to the other Parties at the addresses set forth below. A Party may change its address by notifying the other Parties of the change of address. Any notice sent by mail in the manner prescribed by this paragraph shall be deemed to have been received on the date noted on the return receipt or five days following the date of deposit, whichever is earlier.

PROVIDER
Vivian Wan, Chief Executive Officer Abode
Services
40849 Fremont Boulevard
Fremont, Ca 94538

CITY OF FAIRFIELD
David Gassaway, City Manager City of
Fairfield
1000 Webster Street
Fairfield, CA 94533-4836

F. Amendment/Modification.

This Agreement may be modified or amended only in writing and with the prior written consent of the Parties.

G. Termination.

1. Termination for Convenience: Either Party may terminate this Agreement for any reason by notifying the other party in writing thirty (30} days prior to the effective date of termination.

2. Termination for Cause: If PROVIDER fails to perform any of the responsibilities under this Agreement or if PROVIDER fails to comply with any other provisions of this Agreement, the CITY may terminate this Agreement for cause. Termination shall be effected by serving written notice of termination on the PROVIDER setting forth the manner by which PROVIDER is in default.

If it is later determined by the CITY that the PROVIDER had an excusable reason for not performing, such as an epidemic, fire, or other events which are not the fault of or are beyond the control of the PROVIDER, the CITY, after setting up a new delivery of performance schedule, may allow the PROVIDER to continue work, or treat the termination as a termination for convenience.

3. Opportunity to Cure: The CITY in its sole discretion may, in the case of a termination for breach or default, allow the PROVIDER five (5} days in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions.

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MOU FOR UNSHELTERED OUTREACH SERVICES
6 If PROVIDER fails to remedy to CITY's satisfaction and within five (5) days of receipt of the written notice of termination, CITY shall have the right to terminate the Agreement without any further obligation to PROVIDER.

4. Waiver of Remedies: In the event that CITY elects to waive its remedies for any breach by PROVIDER of any covenant, term or condition of this Agreement, such waiver by CITY shall not limit CITY's remedies for any succeeding breach of that or of any other term, covenant, or condition of this Agreement.

H. Severability.

If any provision or portion of this Agreement is found by any court of competent jurisdiction to be unenforceable or invalid for any reason, such provision shall be severable and shall not in any way impair the enforceability of any other provision of this Agreement.

I. Compliance with all Laws. Venue.

The Parties shall observe and comply with all applicable federal, state, and local laws, ordinances, and codes. Venue for any legal dispute shall be the Solano County Superior Court or the United States Eastern District of California.

J. Non-Discrimination Clause.

1. During the performance of this Agreement, the Parties and their subcontractors shall not deny any benefits or privileges to any person on the basis of race, religion, color, ethnic group identification, national origin, ancestry, physical handicap, mental disability, medical condition, marital status, age, sex or sexual orientation, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religion, color, ethnic group identification, national origin, ancestry, physical handicap, mental disability, medical condition, marital status, age, sex or sexual orientation. Each Party shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

2. The Parties shall comply with the provisions of the Fair Employment and Housing Act (Government Code section 12900, et seq.), regulations promulgated pursuant to it (Title 2, California Code of Regulations, section 7285.0, et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (sections 11135-11139.5) and any state or local regulations adopted to implement any of the foregoing, as such statutes and regulations may be amended from time to time.

K. Access Records and Retention
All Parties, acting through their duly authorized representative, as well as any federal or state granter agency providing all or part of the funding associated papers, this Agreement, the papers, Controller, the Comptroller General of the United States, and the duly authorized representatives of any of Parties, shall have access to any books, documents, papers and records of any Party Packet Page 248 of 874Attachment 2 Page 6 of 14

MOU FOR UNSHELTERED OUTREACH SERVICES
7 which are directly pertinent to the subject matter of this Agreement for the purpose of making audit, examination, excerpts and transcriptions. Except where longer retention is required by any federal or state law, the Parties shall maintain all required records for three years after final payment for any work associated with this Agreement, or after all pending matters are closed, whichever is later.

L. Assignment.

Except as otherwise permitted by this Agreement, no assignment of rights and obligations hereunder shall be valid without prior written consent of the non-assigning Party.

M. Entirety of Agreement.

This Agreement constitutes the entire Agreement between the Parties relating to the subject matter of this Agreement and supersedes all previous agreements, promises, representations, understandings, and negotiations, whether written or oral, among the Parties with respect to the subject matter of this Agreement.

IN WITNESS WHEREOF, this Agreement was executed by the Parties as of the date first above written.

ABODE SERVICES, a California
nonprofit public benefit corporation

Signature: __________________________
By: Vivian Wan
Chief Executive Officer
Date: __________________

CITY OF FAIRFIELD, a municipal corporation

Signature: __________________________
By: David Gassaway
City Manager
Date: __________________

APPROVED AS TO FORM
By: __________________________
City Attorney

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MOU FOR UNSHELTERED OUTREACH SERVICES
8 EXHIBIT A

SCOPE OF WORK AND BUDGET

SCOPE OF WORK
A. Activities
PROVIDER will be responsible for administering the services in this Agreement in a manner satisfactory to CITY and consistent with any standards required as a condition of providing the funds for the Program. Services to be provided include:

1. PROVIDER shall provide street outreach activities using best practices including Housing First Harm Reduction, Motivational Interviewing and Trauma Informed Care to build trust and rapport with the unhoused community within the City of Fairfield if there is no threat to the safety of PROVIDER staff.

2. PROVIDER shall assist with responding to homelessness community impact concerns and accept potential referrals by phone or email from CITY and other outreach and homeless service providers in the area including health care providers for the Homeless.

a. OUTREACH
i. Approaching and engaging unhoused individuals.
ii. Developing a relationship of trust with unhoused individuals. iii. Offering alternative living situations.
iv. Informing unhoused individuals of resources, such as housing, substance use treatment, mental health, and other related services. v. Proving ongoing emotional support and follow-up.
vi. Addressing immediate survival needs.
vii. Advocate for and assist with acquiring and retaining vital documents required for securing permanent and interim housing.
viii. Assist with bringing awareness to unhoused community regarding community supports events and services (examples HOPE Community Outreach Event or activation of inclement weather shelter). ix. Provide harm reductive education and interventions. This would include effectively approaching and communicating prevention tools and strategies for clients and awareness of signs and symptoms of overdose risks and substance use for staff.
x. Assist with completing documentation and participant agreements for program referrals such as emergency shelter/interim housing placements, Homeward Bound program, and short-term motel assistance.

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MOU FOR UNSHELTERED OUTREACH SERVICES
9 b. ENABLING SERVICES
i. Connecting and providing unhoused individuals transportation assistance pertinent to securing housing solutions and benefits.
ii. Assistance establishing for and receiving benefits from public entitlement programs, including General Assistance, Medicare, Medi-Cal, SSI, Veterans Benefits and CalFresh.

c. HOUSING NAVIGATION
i. The Housing Navigator case load will start with 20 clients.

Will assist with interim service plans and longer-term housing options for those enrolled in short term motel assistance.

B. Reporting Requirements
Commencing on the Commencement Date of this MOU, PROVIDER agrees to make available as requested by CITY, Participant and Program data for those served under this Agreement, including but not limited to data on Participant intake and exit, when and where participants have exited, and Program successes and challenges. PROVIDER shall submit monthly reports no later than 15 days after the end of each month during the contract period and a final narrative report within thirty {30} days after the end of the contract period, in a format approved by CITY, and other reports as may be required by CITY. The report will include a narrative accounting of the progress achieved toward the Scope of Work objectives, and the following client information:

i. Types of services rendered to clients
ii. Client Characteristics

1. Client intake/exits

2. Date encountered, length of engagement

3. Client HMIS number (unduplicated)

4. City of residency (or location of last place stayed before encounter)

5. Race/ethnicity

6. Gender

7. Age

8. Number of clients with disabilities (specific type of disability) Number of clients who are veterans of the U.S. Armed Force iii. Client Outcomes

1. Exit destination upon discharge from program.

2. Obtain/sustained/increased income and/or non-cash benefits.

3. Obtained health insurance.

These measures, as approved by CITY, shall be used to evaluate PROVIDER ’s progress toward those service goals identified in this MOU.

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MOU FOR UNSHELTERED OUTREACH SERVICES
10 PROVIDER shall be subject to monitoring by CITY, which may occur without notice and/or outside of regular business hours. CITY shall inform PROVIDER in writing of CITY's findings and ensure that PROVIDER addresses CITY's concerns relative to the Project. Information being requested is not meant for public dissemination, but only for monitoring or audit purposes. Failure to submit said work performance report may result in termination of this MOU or delay in reimbursements or compensation.

C. Budget

The Annual Operating Budget for the Program is not to exceed Two Hundred and Fifty Thousand Dollars ($250,000.00) for performance year 2024-2025.

FY 2024-2025
(12 months)
Staffing
Employee Title FTE H/S
Assumptions
Rate/Annual
salary
Hourly
Rate
Housing Navigator 1 H $ 30.50 $ 30.50 $ 65,978 Outreach Worker 1 H $ 30.50 $ 30.50 $ 65,978 Program Manager/
Supervisor 0.2 S $ 90,000.00 $ 43.27 $ 18,720
Data & Compliance 0.1 S $ 63,000.00 $ 30.29 $ 6,552 Benefits & Taxes @ 27% $ 42,451
Total staffing 2.3 $ 199,679

Client/Program Costs
Client Flex Funds (Food,
Clothing, miscellaneous
client expenses etc.) $ 11,626

Operating Costs
Staff
Development/Training $ 2,153
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MOU FOR UNSHELTERED OUTREACH SERVICES
11 Telephone $ 4,306
Equipment & Utilities $ 6,806
Office Supplies $ 4,306
Staff Travel $ 7,176
Rent Office $ 10,764
Recruitment $ 2,153
Vehicle Maintenance,
Fuel & Insurance $ 9,000
Sub total operating $ 46,662

Admin 15% $ 38,695
TOTAL $ 250,000

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MOU FOR UNSHELTERED OUTREACH SERVICES
12 EXHIBIT “B”

INSURANCE REQUIREMENTS
AGENCY shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the AGENCY, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease.
2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in t he minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self- insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the CITY, its officers, officials, employees, and volunteers; or the AGENCY shall

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MOU FOR UNSHELTERED OUTREACH SERVICES
13 procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the AGENCY; products and completed operations of the AGENCY; premises owned, occupied or used by the AGENCY; and automobiles owned, leased, hired or borrowed by the AGENCY. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees, or volunteers. ii) For any claims related to this project, the AGENCY’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees, and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees, or volunteers shall be excess of the AGENCY’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees, or volunteers.
iv) The AGENCY’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the AGENCY’S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. AGENCY shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, Packet Page 255 of 874Attachment 2 Page 13 of 14

MOU FOR UNSHELTERED OUTREACH SERVICES
14 AGENCY shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. d) SUB-CONTRACTORS. AGENCY shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of AGENCY to verify existence of sub-contractor’s insurance shall not relieve AGENCY from any claim arising from sub-contractors work on behalf of AGENCY.

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Agenda Item No: 17.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:First Reading and Introduction of Ordinance 202403 of the City Council of the City of Fairfield Authorizing an Amendment to the Contract Between the City of Fairfield and the Board of Administration of the California Public Employees' Retirement System (CalPERS)
RECOMMENDED ACTION
Waive full reading, read by title only, and introduce ordinance for first reading.

STATEMENT OF ISSUE
CalPERS staff has notified City staff that the current contract has provisions that do not reflect the current cost share agreements between the City and employee associations as stated in each memoranda of understanding. Therefore, CalPERS requested City staff to amend its contract to reflect the current cost share agreements. In order for the contract amendment to be finalized, an ordinance needs to be adopted by City Council.

DISCUSSION
Per CalPERS staff, the council needs to adopt an ordinance to effectuate the necessary amendments to the contract between the City and CalPERS. However, between the first reading and the second reading of this ordinance, City employees will receive ballots from CalPERS to vote for or against the suggested amendments to the contract.

City staff have met and conferred with all employees associations and have entered into side letter agreements that memorialize the changes needed in the contract amendment. Therefore, staff is confident that with the assistance of the employee associations, City employees will vote for the changes necessary for the contract amendment so that the contract reflects the correct cost share provisions stated in each memoranda of understanding.

FINANCIAL IMPACT
N/A
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Agenda Item No: 17.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:First Reading and Introduction of Ordinance 202403 of the City Council of the City ofFairfield Authorizing an Amendment to the Contract Between the City of Fairfield andthe Board of Administration of the California Public Employees' Retirement System(CalPERS)RECOMMENDED ACTIONWaive full reading, read by title only, and introduce ordinance for first reading.STATEMENT OF ISSUECalPERS staff has notified City staff that the current contract has provisions that do not reflect thecurrent cost share agreements between the City and employee associations as stated in eachmemoranda of understanding. Therefore, CalPERS requested City staff to amend its contract to reflectthe current cost share agreements. In order for the contract amendment to be finalized, an ordinanceneeds to be adopted by City Council.DISCUSSIONPer CalPERS staff, the council needs to adopt an ordinance to effectuate the necessary amendmentsto the contract between the City and CalPERS. However, between the first reading and the secondreading of this ordinance, City employees will receive ballots from CalPERS to vote for or against thesuggested amendments to the contract. City staff have met and conferred with all employees associations and have entered into side letteragreements that memorialize the changes needed in the contract amendment. Therefore, staff isconfident that with the assistance of the employee associations, City employees will vote for thechanges necessary for the contract amendment so that the contract reflects the correct cost shareprovisions stated in each memoranda of understanding.FINANCIAL IMPACT N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to adopt the ordinance and amend the City's contract with CalPERS.

STAFF CONTACT
Farbod Pirouzmand, Director of Human Resources
(707) 4287397
[email protected]
COORDINATED WITH
City Attorney's Office, City Manager's Office, Finance Department ATTACHMENTS:

Description
Attachment 1: Proposed Ordinance
Attachment 2: Exhibit A Amendment to Contract
REVIEWERS:

Reviewer Action Date
Pirouzmand, Farbod Approved 6/4/2024 2:35 PM
Henry, Alicia Approved 6/4/2024 2:39 PM
Dombrowski, Delaney Approved 6/4/2024 12:15 PM
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CITY OF FAIRFIELD
ORDINANCE NO. 2024-03

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING AN

AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF FAIRFIELD AND THE BOARD OF

ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1.

That an amendment to the contract between the City Council of the City of Fairfield and the Board of Administration, California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit A, and by such reference made a part hereof as though herein set out in full.

SECTION 2.

The city manager of the City of Fairfield is hereby authorized, empowered, and directed to execute said amendment for and on behalf of the City of Fairfield.

SECTION 3.

This Ordinance shall be effective 30 days following its adoption by the council. A summary of this Ordinance shall, within fifteen (15) days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the councilmembers voting for and against it.

INTRODUCED at a regular meeting of the City Council of the City of Fairfield on the 18th day of June 2024, and

PASSED AND ADOPTED this ___ day of _________________ 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
_______________________________

CITY CLERK
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Agenda Item No: 18.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Public Hearing; and
Resolution 2024149 of the City Council of the City of Fairfield Approving the Fiscal Year 20242025 Engineer's Report, Confirming the Boundaries and Assessment and Ordering the Levy and Collection of Assessments for the Smith Ranch Assessment District
RECOMMENDED ACTION
Hold public hearing and adopt resolution.

STATEMENT OF ISSUE
The adoption of the proposed resolution will approve the fiscal year (FY) 20242025 Engineer’s Report and provide for the levy and collection of assessments within the Smith Ranch Assessment District (District) for the maintenance of streets, storm drainage, and other infrastructure within the District.

DISCUSSION
The City formed the District in 1986. In addition to providing funding for some of the initial infrastructure improvements for the Rancho Solano subdivision, the District also provides for the levy and collection of annual assessments to fund the ongoing maintenance or repair of the improvements and open space within the District.

The funding for maintenance projects in the District requires the accrual of funds over time. Since the formation of the District, several major maintenance projects have been completed.

On May 7, 2024, City Council adopted Resolution No. 202489 granting preliminary approval of the FY 20242025 Engineer’s Report, declaring intention to order the levy and collection of assessments, and providing notice of a public hearing for the District. The public hearing was set for June 18, 2024, where all interested persons would be given an opportunity to hear and be heard regarding protests and objections to the levy and collection of the proposed assessments against lots or parcels of real property within the District for FY 20242025. A notice of the public hearing was published on June 2, 2024, and June 9, 2024, in accordance with Government Code 6066.

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Agenda Item No: 18.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing; andResolution 2024149 of the City Council of the City of Fairfield Approving the FiscalYear 20242025 Engineer's Report, Confirming the Boundaries and Assessment andOrdering the Levy and Collection of Assessments for the Smith Ranch AssessmentDistrictRECOMMENDED ACTIONHold public hearing and adopt resolution.STATEMENT OF ISSUEThe adoption of the proposed resolution will approve the fiscal year (FY) 20242025 Engineer’s Reportand provide for the levy and collection of assessments within the Smith Ranch Assessment District(District) for the maintenance of streets, storm drainage, and other infrastructure within the District.DISCUSSIONThe City formed the District in 1986. In addition to providing funding for some of the initial infrastructureimprovements for the Rancho Solano subdivision, the District also provides for the levy and collection ofannual assessments to fund the ongoing maintenance or repair of the improvements and open spacewithin the District. The funding for maintenance projects in the District requires the accrual of funds over time. Since theformation of the District, several major maintenance projects have been completed.On May 7, 2024, City Council adopted Resolution No. 202489 granting preliminary approval of the FY20242025 Engineer’s Report, declaring intention to order the levy and collection of assessments, andproviding notice of a public hearing for the District. The public hearing was set for June 18, 2024, whereall interested persons would be given an opportunity to hear and be heard regarding protests andobjections to the levy and collection of the proposed assessments against lots or parcels of real property within the District for FY 20242025. A notice of the public hearing was published on June 2, 2024, and June 9, 2024, in accordance with Government Code 6066.

The Engineer’s Report contains a complete description of the lots and parcels of land within the boundaries of the District, an estimate of the costs of maintenance and repair during the next fiscal year, and the assessments upon lots and parcels of land.

The FY 20242025 levy for the District is proposed to remain at the FY 20232024 levy of $325 per parcel, which does not exceed the District’s adopted assessment range maximum of $395 established in 1996.

Staff is currently working on a plan to utilize funding for infrastructure improvements within the District boundaries. Staff intends to complete a paving project in various Rancho Solano subdivisions in the upcoming fiscal year. The project total is estimated at $2$2.5 million.

The total proposed revenue for the District is $479,925, which includes assessments of $389,925 and interest of $90,000. The total proposed expenditure for the District is $1,304,599, which includes project costs of $1,300,000 and administrative costs of $4,599.

FINANCIAL IMPACT
The total proposed expenditure for the District is $1,304,599, which will be paid from the Smith Ranch Assessment District Fund (Fund 178).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions regarding the adoption of this resolution, this item may be rescheduled until the next council meeting to allow staff to provide the necessary supporting documents. However, not approving this resolution may prevent the City from collecting assessments for the 20242025 tax year.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Engineer's Report
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 6/3/2024 8:24 PM
Chaudhary, Savita Approved 6/3/2024 8:27 PM
Ballard, Kelly Approved 6/4/2024 10:43 AM
Ballard, Kelly Approved 6/4/2024 10:44 AM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-149

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE FISCAL YEAR 2024-2025 ENGINEER'S REPORT, CONFIRMING THE BOUNDARIES AND ASSESSMENT AND

ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR THE

SMITH RANCH ASSESSMENT DISTRICT

WHEREAS, by its Resolution No. 2024-89, a Resolution Granting Preliminary Approval of the Fiscal Year 2024-2025 Engineer’s Report, Declaring Intention to Order the Levy and Collection of Assessments, and Providing Notice of a Hearing Thereon for the Smith Ranch Assessment District, this City Council found the Engineer’s Report for fiscal year (FY) 2024-2025 (Engineer’s Report), duly made and filed with the city clerk, to be sufficient in every particular, whereupon it was determined that the report should stand as the 2024-2025 Engineer’s Report for all subsequent proceedings under and pursuant to aforesaid resolution, and Tuesday, June 18, 2024, at the hour of 6:00 p.m., in the regular meeting place of this council, Harry T. Price Memorial Council Chamber, 1000 Webster Street, Fairfield, California, or in the manner as specified on the regular meeting agenda, was appointed as the time and place for the hearing by this council on the question of the levy of the proposed assessment, notice of which hearing was duly and regularly published; and

WHEREAS, at the appointed times and place the hearing was duly and regularly held, and all persons interested desiring to be heard were given an opportunity to be heard, and all matters and things pertaining to said levy were fully heard and considered by this council, and all oral statements and all written protests or communications were duly heard, considered and overruled, and this council thereby acquired jurisdiction to order the levy of the assessments as contained in said 2024-2025 Engineer’s Report.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Property owners owning more than fifty percent of the area of assessable lands within the Smith Ranch Assessment District (District) had not, at the conclusion of said hearing, filed written protests against the said proposed levy, as a whole or as to any part thereof, or against the District or the extent thereof to be assessed for the costs and expense of the levy as a whole, or as to any part thereof, or against the estimate of costs and expenses, in whole or in part, or against the maps and description, in whole or in part, or against the boundaries or the assessment to pay for the costs and expenses thereof, in whole or in part.

Section 2. The public interest, convenience, and necessity require that levy be made.

Section 3. The District benefited by the improvements and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the city clerk, which map is made a part hereof by reference thereto.

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RES. NO. 2024-149
PAGE 2

Section 4. The Engineer’s Report, as a whole and each part thereof, are hereby finally approved and confirmed, to wit:

a. The estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith.

b. The boundaries showing the District, the description of the improvements to be maintained and the boundaries and dimensions of the respective lots and parcels of land within the District.

c. The assessment of the total amount of the cost and expenses of the proposed maintenance of the improvements upon the several lots and parcels of land in District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from the maintenance, and of the expenses incidental thereto.

Section 5. Final adoption and approval of the Engineer’s Report, as a whole and of the plans and specifications, estimate of the costs and expenses, and the assessment, as contained in the Engineer’s Report, as hereinabove determined and ordered, is intended to and shall refer and apply to the Engineer’s Report, or any portion thereof, as amended, modified, or revised or corrected by or pursuant to and in accordance with, any resolution or order, if any, heretofore duly adopted or made by this council.

Section 6. The assessment shall be $325 per parcel, which does not exceed the District’s adopted assessment range maximum of $395 per parcel.

Section 7. The assessment to pay the costs and expenses of the maintenance of the improvements is hereby levied for the FY 2024-2025 pursuant to Section 10100.8 of the California Streets and Highway Code.

Section 8. Based on the oral and documentary evidence, including the Engineer’s Report, offered and received at the hearing, this council expressly finds and determines:

a. That each of the several lots and parcels of land will be specially benefited by the maintenance of the improvements at least in the amount, if not more than the amount, of the assessment apportioned against said lots and parcels of land, respectively, and

b. That there is substantial evidence to support, and the weight of the evidence preponderates in favor of, the aforesaid finding and determination as to special benefits; and expenses of maintenance must be incurred at intervals of more frequent that every five years in order to maintain the level of benefit and the assessed parcels and that the level of benefit incurred otherwise decline more rapidly than usual for the other public Packet Page 271 of 874Attachment 1 Page 2 of 3

RES. NO. 2024-149
PAGE 3

works of the type involved.

Section 9. Immediately upon the adoption of this resolution, but in no event later than the first Monday in August following such adoption, the city clerk shall file a certified copy of this resolution with the Auditor of the County of Solano. Upon such filing, the county auditor shall enter on the county assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment.

The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of the assessments. After collection by the County of Solano, the net amount of the assessments, after deduction of any compensation due the county for collection, shall be paid to the Director of Finance of the City of Fairfield.

Section 10. Upon receipt of monies representing assessments collected by the County of Solano, the City of Fairfield shall deposit the monies in the city treasury to credit a separate maintenance fund, which maintenance fund the City of Fairfield is hereby directed to establish under the distinctive designation of the District. Monies in the maintenance fund shall be expended only for the maintenance of the improvements provided in these proceedings.

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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CITY OF FAIRFIELD

SMITH RANCH ASSESSMENT DISTRICT

ENGINEER’S REPORT

FISCAL YEAR 2024-2025

CONTENTS

1. Assessment

2. Method of Apportionment

3. District Budget

4. Assessments for Each Parcel

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1 ASSESSMENT
WHEREAS, on October 7, 1986, the City Council of the City of Fairfield, California, pursuant to the provisions of the Municipal Improvement Act of 1913, adopted Resolution No. 86-291, A Resolution of Intention to Make Acquisitions and Improvements; WHEREAS, said resolution provided for the levy and collection of maintenance assessments under Section 10100.8 of said Act and reference is hereby made to the Engineer’s Report and diagram on file in the office of the Superintendent of Streets in the City of Fairfield for further particulars;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the council of said city, hereby makes the following assessment for the fiscal year 2024-2025 to cover the estimated cost of the maintenance of said improvements and the costs and expenses incidental thereto.

The amount to be paid for the maintenance of said improvements, and the expenses incidental thereto, are as shown in section 3 of this report.

I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof.

Said assessment is made upon the several lots or parcels of land within said maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels, respectively, from the maintenance of said improvements.

Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the assessor's maps of the County of Solano for the fiscal year (FY) 2024- 2025 and includes all such parcels excepting those portions thereof within existing public roads or right of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the county recorder of said County.

Dated: __________________ ____________________________ Ryan Panganiban
City Engineer/Asst. Director of Public Works
R.C.E. No. 74795
Expires 12/31/25
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2 METHOD OF APPORTIONMENT OF ASSESSMENT
The assessments are to be apportioned equally to all 1,200 assessable lots within the Rancho Solano Subdivision.

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SMITH RANCH ASSESSMENT DISTRICT
FUND 178
FY 2024-2025 BUDGET PROJECTIONS
OBJECT FY21-22 Actual FY22-23 Actual FY23-24 Proj FY24-25 Proj FY25-26 Proj FY26-27 Proj FY27-28 Proj FY28-29 Proj 6106 - SPECIAL ASSESSMENTS 389,925 - 389,925 389,925 389,925 389,925 389,925 389,925 6401 - INT INC ON POOLED INVESTMENTS 77,350 142,106 90,000 90,000 80,000 90,000 90,000 90,000 TOTAL REVENUE 467,275 142,106 479,925 479,925 469,925 479,925 479,925 479,925 8441 - OTHER CONTRACTUAL SERVICES 3,855 12,164 - - - - - - 8836 - COST ALLOCATION - - - - - - - - 9003 - ADVERTISING 612 295 700 700 (721) 743 (765) 788 9038 - COUNTY ADMIN EXPENSES 3,899 - 3,899 3,899 (402) 41 (4) 0 9502 - PJCT CST-ENGNRNG-STUDY/DESIGN 41,625 550 - - - - - - 9508 - PJCT CST-OTHER PROJECT COSTS - 122,440 200,000 1,300,000 200,000 200,000 200,000 200,000 TOTAL EXPENSES 49,992 135,448 204,599 1,304,599 198,877 200,784 199,231 200,788 Revenue 467,275 142,106 479,925 479,925 469,925 479,925 479,925 479,925 Expenses 49,992 135,448 204,599 1,304,599 198,877 200,784 199,231 200,788 NET SURPLUS/DEFICIT 417,283 6,658 275,326 (824,674) 271,048 279,141 280,694 279,137 Beginning Fund Balance 9,254,307 9,328,730 9,332,909 9,608,235 8,783,561 9,054,609 9,333,750 9,614,444 Net Surplus/Deficit 417,283 6,658 275,326 (824,674) 271,048 279,141 280,694 279,137 Mkt Val-Unrealized Gain/Loss (342,860) (2,479) - - - - - - ENDING FUND BALANCE 9,328,730 9,332,909 9,608,235 8,783,561 9,054,609 9,333,750 9,614,444 9,893,581 Packet Page 276 of 874Attachment 2 Page 4 of 37