Agenda, first session — Fairfield City Council, June 18, 2024 (part 1 of 5)

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400 CALL TO ORDER 6:00 PM
ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Scott Tonnesen
Councilmember Rick Vaccaro
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
INVOCATION Minister Arcella Lattimore, The Love Community Church PLEDGE OF ALLEGIANCE
COUNCIL REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
CITY CLERK REPORT

PRESENTATIONS

1.Poet Laureate Recognition and Certificate Presented by Councilmember Panduro to Suzanne Bruce
Contact:Karen Rees, (707) 428 7767
a

2.Proclamation Declaring Juneteenth National Independence Day Presented by Councilmember Williams to Nikila Gibson, President of the NAACP TriCity Branch Contact:Karen Rees, (707) 428 7767
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

CONVENE MEETING OF THE PARADISE VALLEY MAINTENANCE AND MONITORING

DISTRICT
PVMMD PUBLIC HEARINGS

3.Public Hearing; and
Packet Page 2 of 874

3.Public Hearing; and
Resolution 202402 of the Paradise Valley Maintenance and Monitoring District Board Approving the Fiscal Year 20242025 Budget and Ordering the Levy and Collection of the Fiscal Year 20242025 Assessments for the Paradise Valley Maintenance and Monitoring District Recommended Action
Hold public hearing and adopt resolution.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
RECONVENE MEETING OF THE CITY COUNCIL
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

4.Approval of Meeting Minutes from May 2024
Recommended Action
Approve the meeting minutes.

Funding Source
N/A
Contact:Delaney Dombrowski, (707) 4287402
a

5.City Council of the City of Fairfield Fiscal Year 20242025 Strategic Goals and Priorities Recommended Action
Approve Fiscal Year (FY) 20242025 Strategic Goals and Priorities.

Funding Source
N/A
Contact:Savita Chaudhary, (707) 4287582
a

6.Resolution 2024138 of the City Council of the City of Fairfield Appointing Councilmember Doriss Panduro as the Primary Voting Member and Councilmember Doug Carr as the Alternate Voting Member to the Community Action Partnership of Solano Joint Powers Agency Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Samantha Burrows, (707) 4287749
a

7.Resolution 2024139 of the City Council of the City of Fairfield Approving an Agreement with HdL Coren & Cone for Property Tax Reporting and Audit Services Recommended Action
Adopt resolution.

Funding Source
$115,613; General Fund
Packet Page 3 of 874

Funding Source
$115,613; General Fund
Contact:John Furtado, (707) 4287629
a

8.Resolution 2024140 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Services Contract with Wesco Graphics, Inc.

Recommended Action
Adopt resolution.

Funding Source
$135,000; Parks & Recreation Marketing Printing & Binding Outside Service Contact:Stacy Phillips, (707) 4287719
a

9.Resolution 2024 141 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement Between the City of Fairfield and Public Services Search, LLC.

Recommended Action
Adopt resolution.

Funding Source
$540,000; General Fund
Contact:Farbod Pirouzmand, (707) 4287397
a

10.Resolution of Intention 2024142 to Approve an Amendment to the Contract Between the Board of Administration of the California Public Employees' Retirement System (CalPERS) and the City Council of the City of Fairfield
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Farbod Pirouzmand, (707) 4287397
a

11.Resolution 2024143 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Program Participation Agreement and Other Project/Program Related Documents for Pacific Gas & Electric (PG&E) Government/K12 Program as Administered by Willdan Energy Solutions
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Marisa Cumpian, (707) 4287494
a

12.Resolution 2024144 of the City Council Authorizing the City Manager to Execute Right of Way Contract, Grant Deeds, and Quitclaim Deed Transferring Certain Real Property and Easements for the Solano Westbound I80 Cordelia Commercial Vehicle Enforcement Facility Project Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Ryan Panganiban, (707) 4287017
a
Packet Page 4 of 874

13.Resolution 2024145 of the City Council of the City of Fairfield Calling and Providing for a General Municipal Election to be Held in the City of Fairfield on Tuesday, November 5, 2024, to Elect City Officers and to Request the Solano County Board of Supervisors to Consolidate the General Municipal Election with the Statewide Election on that Date; and Resolution 2024146 of the City Council of the City of Fairfield Requesting the Solano County Board of Supervisors to Permit the County Registrar of Voters to Render Services in Connection with the General Municipal Election to be Held in the City of Fairfield on Tuesday, November 5, 2024, and Authorizing the Solano County Board of Supervisors to Canvass the Returns of the Election; Determining Charges for Candidates’ Statements; and Authorize the City Clerk to Publish the Notice of Election
Recommended Action
Adopt resolutions.

Funding Source
$392,052; General Fund
Contact:Karen Rees, (707) 4287767
a
NEW BUSINESS

14.Resolution 2024147 of the City Council of the City of Fairfield Authorizing City Sponsorship of a USA Pickleball Sanctioned Tournament at Allan Witt Park September 58, 2024, and Discussion and Direction on Improvements to the Fencing Surrounding the Courts Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:David Gassaway, (707) 4287398
a

15.Notice of Funding Availability for Temporary Emergency Shelter Operations Update and Council Input
Recommended Action
Receive recommendations, open discussion, and provide direction.

Funding Source
$1,100,000.00; Homeless Services Division General and Quality of Life Fund Contact:April Cobb, (707) 4287609
a

16.Presentation from Abode Services; and
Resolution 2024148 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and Abode Services for Unsheltered Homeless Street Outreach Services
Recommended Action
Receive report and adopt resolution.

Funding Source
$250,000; General Fund
Contact:Samantha Burrows, (707) 4287749
a
PUBLIC HEARINGS
Packet Page 5 of 874

CITY OF FAIRFIELDFAIRFIELD CITY COUNCILREGULAR CONCURRENT MEETINGTUESDAY, JUNE 18, 2024; 6:00 PMHARRY T. PRICE MEMORIAL COUNCIL CHAMBER, 1000WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:Pursuant to Government Code 84308, City Council Members are disqualified and notable to participate in any agenda item involving contracts (other than competitivelybid, labor, or personal employment contracts), franchises, discretionary land usepermits and other entitlements if the City Council Member received more than $250 incampaign contributions from the applicant or contractor, an agent of the applicant orcontractor, or any financially interested participant who actively supports or opposesthe City's decision on the agenda item in the 12 months prior to the date the item is onthe agenda. Members of the City Council who have received, and applicants,contractors or their agents who have made, campaign contributions totaling more than$250 to a City Council Member in the 12 months prior to the date the item is on theagenda are required to disclose that fact for the official record of the subjectproceedings. Disclosures must include the amount of the campaign contribution andidentify the recipient City Council Member and may be made either in writing to theCity Clerk before the agenda item or by verbal disclosure during consideration.Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, andwebstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoomat https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or viaphone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Doug CarrCouncilmember Doriss PanduroCouncilmemberScott TonnesenCouncilmember Rick VaccaroCouncilmember K. Patrice Williams Vice Mayor Pam BertaniMayor Catherine "Cat" MoyINVOCATION Minister Arcella Lattimore, The Love Community ChurchPLEDGE OF ALLEGIANCECOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS1.Poet Laureate Recognition and Certificate Presented by Councilmember Panduro to SuzanneBruceContact:Karen Rees, (707) 428 7767a2.Proclamation Declaring Juneteenth National Independence Day Presented by CouncilmemberWilliams to Nikila Gibson, President of the NAACP TriCity BranchContact:Karen Rees, (707) 428 7767aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.CONVENE MEETING OF THE PARADISE VALLEY MAINTENANCE AND MONITORINGDISTRICTPVMMD PUBLIC HEARINGS3.Public Hearing; and Resolution 202402 of the Paradise Valley Maintenance and Monitoring District BoardApproving the Fiscal Year 20242025 Budget and Ordering the Levy and Collection of the FiscalYear 20242025 Assessments for the Paradise Valley Maintenance and Monitoring DistrictRecommended ActionHold public hearing and adopt resolution.Funding SourceN/AContact:Chris Lewis, (707) 4287089RECONVENE MEETING OF THE CITY COUNCILCONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.4.Approval of Meeting Minutes from May 2024Recommended ActionApprove the meeting minutes.Funding SourceN/AContact:Delaney Dombrowski, (707) 4287402a5.City Council of the City of Fairfield Fiscal Year 20242025 Strategic Goals and PrioritiesRecommended ActionApprove Fiscal Year (FY) 20242025 Strategic Goals and Priorities.Funding SourceN/AContact:Savita Chaudhary, (707) 4287582a6.Resolution 2024138 of the City Council of the City of Fairfield Appointing CouncilmemberDoriss Panduro as the Primary Voting Member and Councilmember Doug Carr as the AlternateVoting Member to the Community Action Partnership of Solano Joint Powers AgencyRecommended ActionAdopt resolution.Funding SourceN/AContact:Samantha Burrows, (707) 4287749a7.Resolution 2024139 of the City Council of the City of Fairfield Approving an Agreement withHdL Coren & Cone for Property Tax Reporting and Audit ServicesRecommended ActionAdopt resolution.Funding Source$115,613; General FundContact:John Furtado, (707) 4287629a8.Resolution 2024140 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Services Contract with Wesco Graphics, Inc.Recommended ActionAdopt resolution.Funding Source$135,000; Parks & Recreation Marketing Printing & Binding Outside ServiceContact:Stacy Phillips, (707) 4287719a9.Resolution 2024 141 of the City Council of the City of Fairfield Authorizing the City Manager toExecute Amendment No. 1 to the Professional Services Agreement Between the City ofFairfield and Public Services Search, LLC.Recommended ActionAdopt resolution.Funding Source$540,000; General FundContact:Farbod Pirouzmand, (707) 4287397a10.Resolution of Intention 2024142 to Approve an Amendment to the Contract Between the Boardof Administration of the California Public Employees' Retirement System (CalPERS) and theCity Council of the City of FairfieldRecommended ActionAdopt resolution.Funding SourceN/AContact:Farbod Pirouzmand, (707) 4287397a11.Resolution 2024143 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Program Participation Agreement and Other Project/Program Related Documents forPacific Gas & Electric (PG&E) Government/K12 Program as Administered by Willdan EnergySolutionsRecommended ActionAdopt resolution.Funding SourceN/AContact:Marisa Cumpian, (707) 4287494a12.Resolution 2024144 of the City Council Authorizing the City Manager to Execute Right of WayContract, Grant Deeds, and Quitclaim Deed Transferring Certain Real Property and Easementsfor the Solano Westbound I80 Cordelia Commercial Vehicle Enforcement Facility ProjectRecommended ActionAdopt resolution.Funding SourceN/AContact:Ryan Panganiban, (707) 4287017a13.Resolution 2024145 of the City Council of the City of Fairfield Calling and Providing for aGeneral Municipal Election to be Held in the City of Fairfield on Tuesday, November 5, 2024, toElect City Officers and to Request the Solano County Board of Supervisors to Consolidate theGeneral Municipal Election with the Statewide Election on that Date; andResolution 2024146 of the City Council of the City of Fairfield Requesting the Solano CountyBoard of Supervisors to Permit the County Registrar of Voters to Render Services inConnection with the General Municipal Election to be Held in the City of Fairfield on Tuesday,November 5, 2024, and Authorizing the Solano County Board of Supervisors to Canvass theReturns of the Election; Determining Charges for Candidates’ Statements; and Authorize theCity Clerk to Publish the Notice of ElectionRecommended ActionAdopt resolutions.Funding Source$392,052; General FundContact:Karen Rees, (707) 4287767aNEW BUSINESS14.Resolution 2024147 of the City Council of the City of Fairfield Authorizing City Sponsorship of aUSA Pickleball Sanctioned Tournament at Allan Witt Park September 58, 2024, andDiscussion and Direction on Improvements to the Fencing Surrounding the CourtsRecommended ActionAdopt resolution.Funding SourceN/AContact:David Gassaway, (707) 4287398a15.Notice of Funding Availability for Temporary Emergency Shelter Operations Update and CouncilInputRecommended ActionReceive recommendations, open discussion, and provide direction.Funding Source$1,100,000.00; Homeless Services Division General and Quality of Life FundContact:April Cobb, (707) 4287609a16.Presentation from Abode Services; andResolution 2024148 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Memorandum of Understanding Between the City of Fairfield and Abode Services forUnsheltered Homeless Street Outreach ServicesRecommended ActionReceive report and adopt resolution.Funding Source$250,000; General FundContact:Samantha Burrows, (707) 4287749 a
PUBLIC HEARINGS

17.First Reading and Introduction of Ordinance 202403 of the City Council of the City of Fairfield Authorizing an Amendment to the Contract Between the City of Fairfield and the Board of Administration of the California Public Employees' Retirement System (CalPERS) Recommended Action
Waive full reading, read by title only, and introduce ordinance for first reading.

Funding Source
N/A
Contact:Farbod Pirouzmand, (707) 4287397
a

18.Public Hearing; and
Resolution 2024149 of the City Council of the City of Fairfield Approving the Fiscal Year 2024 2025 Engineer's Report, Confirming the Boundaries and Assessment and Ordering the Levy and Collection of Assessments for the Smith Ranch Assessment District Recommended Action
Hold public hearing and adopt resolution.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a

19.Public Hearing; and
Resolutions 2024150 through 2024167 of the City Council of the City of Fairfield Approving the Fiscal Year 20242025 Engineer’s Reports, Confirming the Fiscal Year 20242025 Diagrams and Assessments, and Ordering the Fiscal Year 20242025 Improvements for Landscaping and Lighting Maintenance Districts No. 1 – Gateway, No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 10 – Southbrook, No. 11 – Paradise Valley North, No. 12 – Downtown Business District, No. 13 – North Cordelia, No. 14 – Woodlake, No. 15 – Gold Ridge, No. 16 – Creekside at Cordelia, No. 17 – ChadbourneBeckCordelia, No. 18 – Gold Ridge Park, No. 19 – Corporate Commons, No. 20231 (Gateway), and No. 202311 (Paradise Valley)
Recommended Action
Hold public hearing and adopt resolutions.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a
ADJOURN TO TUESDAY, JULY 2, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Delaney Dombrowski, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the Packet Page 6 of 874

Packet Page 7 of 874

Agenda Item No: 3.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Public Hearing; and
Resolution 202402 of the Paradise Valley Maintenance and Monitoring District Board Approving the Fiscal Year 20242025 Budget and Ordering the Levy and Collection of the Fiscal Year 20242025 Assessments for the Paradise Valley Maintenance and Monitoring District
RECOMMENDED ACTION
Hold public hearing and adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution will approve the fiscal year (FY) 20242025 budget and provide for the levy and collection of the annual assessments within Paradise Valley Area “I,” “K,” and “L” for geologic monitoring, inspection, and repair within the Paradise Valley Maintenance and Monitoring District (PVMMD or District).

DISCUSSION
In 2010, the City formed the PVMMD, a geologic hazard abatement district, in accordance with Division 17 of the California Public Resource Code (PRC), to fund the prevention, mitigation, abatement, and control of geologic hazards in the Paradise Valley development areas known as “I”, “K”, and “L.” There is a total of 288 residential units in these areas.

On July 5, 2022, the Board adopted Resolution No. PVMMD 202201 approving an updated Plan of Control, Reserve Fund Study, and Engineer’s Report for the District. The initial Plan of Control was adopted prior to the development of the properties within the District, and the updated document reflects the present nature and scope of District services. The original Reserve Fund Study established a reserve level of $1,700,000 and was developed in 2018. The most recent iteration includes updated metrics, such as the average value of each residence and geotechnical risk factors, and reduced the required reserve level to $1,570,000. The new Engineer’s Report represents asbuilt conditions and a reevaluation of the special benefit analysis.

Packet Page 8 of 874

The updated special benefit analysis resulted in a redistribution of costs among property owners and new maximum assessment rates for each residential product type, which will automatically be adjusted annually to reflect the percentage change in the JunetoJune San FranciscoOaklandHayward Consumers Price Index (CPI) for All Urban Consumers. The new maximum rates do not exceed the original maximum rates established for each parcel when the District was formed.

Based on the anticipated 3% increase in the CPI, the maximum FY 20242025 assessment rates are as follows:

Development
Area
Development
Name Residential 'Product Type'
FY
20242025
Maximum
Assessment
Number of
Residential
Units
I The Ridge*Villas Apartments 154.71 30
I The Ridge*Villas Apartments (Slope)498.04 20
I The Ridge*Cottages 192.86 14
I The Ridge*Cottages (Slope)502.28 6
K Estates**SingleFamily Residences 378.30 124
K Estates**SingleFamily Residences (Slope)1,358.48 26
L Paradise 360 SingleFamily Residences 192.86 58
L Paradise 360 SingleFamily Residences (Slope)551.02 10 NOTE:
*The Ridge is part of the Paradise Valley Estates located at 2600 Estates Drive, Fairfield, CA 94533 **Estates refers to the subdivisions along Couples Circle, Steward Drive, Duval Street and Annadale Drive located within the District Boundary.

The District is projected to end FY 20232024 with a fund balance of $1,626,711, which meets the recommended reserve balance.

The proposed FY 20242025 budget for operations and maintenance is $95,631 and the proposed FY 20242025 revenue is $95,631, which includes $79,631 of assessments and $16,000 of interest revenue. The proposed levy for each parcel type is as follows:

Development
Area Development Name Residential 'Product Type'
FY
20242025
Proposed
Levy
I The Ridge Villas Apartments
Villas Apartments (Slope)152.86
I The Ridge Cottages
Cottages (Slope)156.59
K Estates SingleFamily Residences
SingleFamily Residences (Slope)372.84
L Paradise 360 SingleFamily Residences
SingleFamily Residences (Slope)190.15
The proposed budget, assessments to be levied against each assessable parcel, and a description of the method used in formulating the assessments for FY 20242025 is included in the FY 20242025 Supplement to the 2022 Engineer’s Report as Attachment 3.

Packet Page 9 of 874

Agenda Item No: 3.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing; and Resolution 202402 of the Paradise Valley Maintenance and Monitoring District BoardApproving the Fiscal Year 20242025 Budget and Ordering the Levy and Collection ofthe Fiscal Year 20242025 Assessments for the Paradise Valley Maintenance andMonitoring DistrictRECOMMENDED ACTIONHold public hearing and adopt resolution.STATEMENT OF ISSUEThe adoption of this resolution will approve the fiscal year (FY) 20242025 budget and provide for thelevy and collection of the annual assessments within Paradise Valley Area “I,” “K,” and “L” for geologicmonitoring, inspection, and repair within the Paradise Valley Maintenance and Monitoring District(PVMMD or District).DISCUSSIONIn 2010, the City formed the PVMMD, a geologic hazard abatement district, in accordance with Division17 of the California Public Resource Code (PRC), to fund the prevention, mitigation, abatement, andcontrol of geologic hazards in the Paradise Valley development areas known as “I”, “K”, and “L.” Thereis a total of 288 residential units in these areas.On July 5, 2022, the Board adopted Resolution No. PVMMD 202201 approving an updated Plan ofControl, Reserve Fund Study, and Engineer’s Report for the District. The initial Plan of Control wasadopted prior to the development of the properties within the District, and the updated documentreflects the present nature and scope of District services. The original Reserve Fund Study establisheda reserve level of $1,700,000 and was developed in 2018. The most recent iteration includes updatedmetrics, such as the average value of each residence and geotechnical risk factors, and reduced therequired reserve level to $1,570,000. The new Engineer’s Report represents asbuilt conditions and areevaluation of the special benefit analysis. The updated special benefit analysis resulted in a redistribution of costs among property owners andnew maximum assessment rates for each residential product type, which will automatically be adjustedannually to reflect the percentage change in the JunetoJune San FranciscoOaklandHaywardConsumers Price Index (CPI) for All Urban Consumers. The new maximum rates do not exceed theoriginal maximum rates established for each parcel when the District was formed. Based on the anticipated 3% increase in the CPI, the maximum FY 20242025 assessment rates areas follows:DevelopmentArea DevelopmentName Residential 'Product Type'FY20242025MaximumAssessment Number ofResidentialUnitsIThe Ridge*Villas Apartments 154.71 30IThe Ridge*Villas Apartments (Slope)498.04 20IThe Ridge*Cottages 192.86 14IThe Ridge*Cottages (Slope)502.28 6KEstates**SingleFamily Residences 378.30 124KEstates**SingleFamily Residences (Slope)1,358.48 26LParadise 360 SingleFamily Residences 192.86 58LParadise 360 SingleFamily Residences (Slope)551.02 10NOTE: *The Ridge is part of the Paradise Valley Estates located at 2600 Estates Drive, Fairfield, CA 94533**Estates refers to the subdivisions along Couples Circle, Steward Drive, Duval Street and AnnadaleDrive located within the District Boundary. The District is projected to end FY 20232024 with a fund balance of $1,626,711, which meets therecommended reserve balance. The proposed FY 20242025 budget for operations and maintenance is $95,631 and the proposed FY20242025 revenue is $95,631, which includes $79,631 of assessments and $16,000 of interestrevenue. The proposed levy for each parcel type is as follows:DevelopmentArea Development Name Residential 'Product Type'FY20242025ProposedLevyIThe Ridge Villas ApartmentsVillas Apartments (Slope)152.86IThe Ridge CottagesCottages (Slope)156.59KEstatesSingleFamily ResidencesSingleFamily Residences (Slope)372.84LParadise 360 SingleFamily ResidencesSingleFamily Residences (Slope)190.15The proposed budget, assessments to be levied against each assessable parcel, and a description of the method used in formulating the assessments for FY 20242025 is included in the FY 20242025 Supplement to the 2022 Engineer’s Report as Attachment 3.

On May 7, 2024, the Board adopted Resolution No. PVMMD 202401, which preliminarily approved the FY 20242025 budget, declared intent to order the levy and collection of FY 20242025 assessments, and provided notice of the June 18, 2024, public hearing.

The adoption of the resolution attached will grant final approval of the FY 20242025 budget and authorize the levy and collection of the FY 20242025 assessments as described above.

FINANCIAL IMPACT
The proposed FY 20242025 revenue for this district is $95,631, which includes $79,631 of assessments and $16,000 of interest revenue.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Staff informed the PVMMD AdHoc resident committee of the proposed assessments and budget in March. In accordance with Section 26652 of the Public Resources Code, a notice was mailed to all property owners within the District notifying them of the FY 20242025 assessment levy and the June 18, 2024, public hearing.

ALTERNATIVE ACTION
If the Board has any questions regarding the adoption of this resolution, this item may be rescheduled until the next Board meeting to allow staff to provide the necessary background information. However, not approving this resolution will prevent the District from collecting assessments for the 20242025 tax year.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A
Attachment 3: Proposed FY 20242025 Supplement to the 2022 Engineer's Report REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 6/3/2024 8:24 PM
Chaudhary, Savita Approved 6/3/2024 8:26 PM
Ballard, Kelly Approved 6/4/2024 10:43 AM
Ballard, Kelly Approved 6/4/2024 10:43 AM
Packet Page 10 of 874

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLUTION NO. PVMMD 2024-02

RESOLUTION OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT BOARD APPROVING THE FISCAL YEAR 2024-2025 BUDGET AND ORDERING THE LEVY AND COLLECTION OF THE FISCAL YEAR 2024-2025 ASSESSMENTS FOR THE PARADISE VALLEY MAINTENANCE

AND MONITORING DISTRICT

WHEREAS, on July 6, 2010, the City of Fairfield City Council adopted Resolution 2010 -188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD or District), a Geologic Hazard Abatement District within the meaning of California Public Resources Code (PRC) Division 17, and appointing itself as the board of directors of the PVMMD (PVMMD Board). This formation was described in the Petition for Formation and in the PVMMD Plan of Control; and

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the District as described in the Plan of Control, pursuant to PRC sections 26500 et seq., it will be necessary to provide a reliable source of funding; and

WHEREAS, PRC sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance and operation of PVMMD improvements. Article XIII (D) of the California Constitution imposes additional requirements for the levy and collection of said assessment; and

WHEREAS, an Engineer’s Report dated July 2010, was prepared by ENGEO Incorporated (ENGEO), a registered professional engineer certified in the State of California, in compliance with Public Resources Code section 26651 (a) and section 4(b) of Article XIII(D) of the California Constitution.

The Engineer’s Report sets forth the purpose of the PVMMD, the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessments; and

WHEREAS, on October 5, 2010, the City of Fairfield City Council, acting as the PVMMD Board, adopted Resolution 2010-274, approving the initial assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefited by the PVMMD; and

WHEREAS, on July 5, 2022, the PVMMD Board adopted Resolution No. PVMMD 2022-01 approving an updated Plan of Control, Reserve Fund Study establishing a District reserve goal of $1,570,000, and Engineer’s Report dated July 6, 2022 (2022 Engineer’s Report), prepared by ENGEO; and

WHEREAS, the PVMMD Board desires to adopt the budget, approve the assessments to be levied against each assessable parcel in the District, and approve the method used in formulating the assessments for fiscal year (FY) 2024-2025 to allow for funding of District activities; and Packet Page 11 of 874Attachment 1 Page 1 of 4

RES. NO. 2024-02

Page 2 ends

WHEREAS, a Supplement to the 2022 Engineer’s Report for FY 2024-2025 (FY 2024-2025 Supplement) has been prepared by a registered professional engineer for the PVMMD; and

WHEREAS, on May 7, 2024, by its Resolution No. PVMMD 2024-01, a resolution of the PVMMD Board granting preliminarily approval of the FY 2024-2025 budget, declaring intent to order the levy and collection of FY 2024-2025 assessments, and providing notice of the June 18, 2024, public hearing, the Board found the FY 2024-2025 Supplement, duly made and filed with the clerk, to be sufficient in every particular, whereupon it was determined that the report should stand as the FY 2024-2025 Supplement for all subsequent proceedings under and pursuant to the aforesaid resolution; and

WHEREAS, on Tuesday, June 18, 2024, at 6:00 p.m., in the regular meeting place of this PVMMD Board, the City of Fairfield Harry T Price Memorial Council Chamber, 1000 Webster Street, Fairfield, California or in any other manner as specified on the regular meeting agenda, was appointed as the time and place for a hearing of this PVMMD Board on the question of the levy of the proposed assessment, notice of which hearing was duly and regularly mailed; and

WHEREAS, at the appointed time and place, the hearing was duly and regularly held, and all persons interested desiring to be heard were given an opportunity to give testimony, and all matters and things pertaining to the levy were fully heard and considered by this PVMMD Board, and all oral statements and all written protests or communications were duly heard, consider ed, and overruled, and this PVMMD Board thereby acquired jurisdiction to order the levy and collection of the assessments as contained in said FY 2024-2025 Supplement.

NOW, THEREFORE, THE BOARD OF THE PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT HEREBY RESOLVES:

Section 1. The public interest, convenience, and necessity require that the levy be made.

Section 2. The district benefited by the monitoring, inspections, and repair of improvements installed and to be assessed to pay the costs and exp enses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the clerk, which map is made a part hereof by reference thereto.

Section 3. The FY 2024-2025 Supplement, as a whole and each part thereof, are hereby finally approved and confirmed, to wit:

Packet Page 12 of 874Attachment 1 Page 2 of 4

RES. NO. 2024-02

Page 3 ends

a. The estimate of the itemized and total costs and expense of maintaining and operating the improvements and of the incidental expenses in connection therewith
b. The assessment of the total amount of the cost and expenses of the proposed monitoring, inspections, and repair of improvements upon the lots and parcels of land in the district in proportion to the estimated benefits to be received by such lots and parcels, respectively, from the maintenance and operation, and of the expenses incidental thereto.

Section 4. Final adoption and approval of the FY 2024-2025 Supplement, as a whole and of the plans and specifications, estimate of the costs and expenses, and the assessment, as contained in the FY 2024-2025 Supplement, as hereinabove determined and ordered, is intended to and shall refer and apply to the FY 2024-2025 Supplement, or any portion thereof.

Section 5. The annual assessments for FY 2024-2025 are proposed at the rates shown on Exhibit A. These rates do not exceed the FY 2024-2025 maximum annual assessment rates established in 2010 and adjusted annually by the San Francisco-Oakland-San Jose Consumers Price Index for All Urban Consumers.

Section 6. The assessment to pay the costs and expenses of the maintenance and operation of the improvements is hereby confirmed and the levy and collection of the assessment for FY 2024- 2025, pursuant to Public Resources Code sections 26650 et seq., is hereby ordered.

Packet Page 13 of 874Attachment 1 Page 3 of 4

RES. NO. 2024-02

Page 4 ends

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
CHAIR
ATTEST:
___________________________

BOARD CLERK

Packet Page 14 of 874Attachment 1 Page 4 of 4

EXHIBIT A
Development
Area
Development
Name Residential 'Product Type' FY 2024-2025
Proposed Levy
I The Ridge* Villas Apartments
Villas Apartments (Slope) $152.86
I The Ridge* Cottages
Cottages (Slope) $156.59
K Estates** Single-Family Residences
Single-Family Residences (Slope) $372.84
L Paradise 360 Single-Family Residences
Single-Family Residences (Slope) $190.15
NOTE:
*The Ridge is part of the Paradise Valley Estates located at 2600 Estates Drive, Fairfield, CA 94533.
**Estates refers to the subdivisions along Couples Circle, Steward Drive, Duval Street and Annadale Drive located within the District Boundary.

Packet Page 15 of 874Attachment 2 Page 1 of 1

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

SUPPLEMENT TO THE 2022 ENGINEER’S REPORT

FISCAL YEAR 2024-2025

CONTENTS

1. Assessment

2. Method of Apportionment

3. District Budget

4. Assessments for Each Parcel

5. Appendix A – 2022 Engineer’s Report

Packet Page 16 of 874Attachment 3 Page 1 of 39

1 ASSESSMENT

WHEREAS, on July 6, 2010, the City Council of City of Fairfield adopted Resolution 2010-188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD), a Geologic Hazard Abatement District within the meaning of California Public Resources Code Division 17 (the “PVMMD”), and appointing itself as the board of directors of the PVMMD (the “PVMMD Board”). This formation was described in the Petition for Formation and in the PVMMD Plan of Control;

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the PVMMD as described in the Plan of Control, pursuant to Public Resources Code sections 26500 et seq., it will be necessary to provide a reliable source of funding;

WHEREAS, Public Resources Code sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance and operation of PVMMD improvements. Article XIII (D) of the California Constitution imposes additional requirements for the levy and collection of said assessment;

WHEREAS, an Engineer’s Report dated July 2010, was prepared by ENGEO Incorporated (ENGEO), a registered professional engineer, certified in the State of California, in compliance with Public Resources Code section 26651 (a) and section 4(b) of Article XIII(D) of the California Constitution.

WHEREAS, on October 5, 2010, the council of the City of Fairfield, California, acting as the PVMMD Board, adopted Resolution 2010-274 approving the assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefitted by the PVMMD;

WHEREAS, on July 5, 2022, the PVMMD Board adopted No. PVMMD 2022-01 approving an updated Engineer’s Report (2022 Engineer’s Report) on file in the office of the District Engineer in the City of Fairfield for further particulars;

NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the order of the Board, hereby makes the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the costs and expenses incidental thereto to be paid by said district as shown in section 3 of this report.

I do hereby assess the net amount upon all assessable lots or parcels in proportion to the estimated benefits to be received by each parcel from the maintenance of said improvements.

Packet Page 17 of 874Attachment 3 Page 2 of 39

2 Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the assessor's maps of the County of Solano for the fiscal year 2024-2025 and includes all such parcels excepting those portions thereof within existing public roads or right-of-way to be acquired for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the county recorder of said County.

Dated: _____________ ____________________________
Ryan Panganiban
District Engineer
R.C.E. No. 74795
Expires 12/31/25

Packet Page 18 of 874Attachment 3 Page 3 of 39

3 METHOD OF APPORTIONMENT OF ASSESSMENT

The method of apportionment of assessment and special benefit calculation are described in Section VI. Assessment Method and Benefit of the Engineer’s Report dated July 6, 2022, attached hereto as Appendix A.

Packet Page 19 of 874Attachment 3 Page 4 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FUND 186
FY 2024-2025 BUDGET PROJECTIONS
OBJECT FY20-21 Actual FY21-22 ACTUAL FY22-23 ACTUAL FY23-24 PROJECTED FY24-25 PROJECTED 6106 - SPECIAL ASSESSMENTS 212,649 161,552 72,574 76,203 79,631 6401 - INT INC ON POOLED INVESTMENTS 22,127 13,143 37,108 16,000 16,000 7311 - DEVELOPERS CONTRIBUTIONS - - - - - TOTAL REVENUE 234,776 174,695 109,682 92,203 95,631 8404 - WEED ABATEMENT - 17,303 - 16,000 16,000 8409 - DITCH CLEANING - - - 2,530 2,531 8441 - OTHER CONTRACTUAL SERVICES - - - 5,183 - 8445 - MAINTENANCE ROADS & DRAINS - - - 13,000 3,700 8539 - OTHER-DRAINAGE MAINTENANCE - - - 20,300 9,000 8836 - COST ALLOCATION - - - - - 8901 - ADMIN/MGMT FEES 22,154 22,862 18,251 21,000 20,000 8902 - LEGAL FEES 1,880 1,780 - 2,400 2,400 8956 - OUTSIDE SERVICES/CONSULTING 53,053 68,112 45,865 40,000 40,000 9003 - ADVERTISING 174 663 878 500 800 9038 - COUNTY ADMIN EXPENSES 2,121 1,616 726 800 1,200 9508 - PJCT CST-OTHER PROJECT COSTS - - - - - TOTAL EXPENSES 79,382 112,336 65,719 121,713 95,631 REVENUE 234,776 174,695 109,682 92,203 95,631 EXPENSES 79,382 112,336 65,719 121,713 95,631 NET SURPLUS/DEFICIT 155,394 62,360 43,963 (29,511) - BEGINNING FUND BALANCE 1,428,277 1,565,716 1,568,673 1,656,221 1,626,711 MKT VAL-UNREALIZED GAIN/LOSS (17,955) (59,403) 43,585 - - NET SURPLUS/DEFICIT 155,394 62,360 43,963 (29,511) - ENDING FUND BALANCE 1,565,716 1,568,673 1,656,221 1,626,711 1,626,711 Packet Page 20 of 874Attachment 3 Page 5 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2024-2025 ASSESSMENTS BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
1 167 80 22 10,774.80$
2 167 841 1 372.84$
3 167 841 2 372.84$
4 167 841 3 372.84$
5 167 841 4 372.84$
6 167 841 5 372.84$
7 167 841 6 372.84$
8 167 841 7 372.84$
9 167 841 8 372.84$
10 167 841 9 372.84$
11 167 841 10 372.84$
12 167 841 11 372.84$
13 167 841 12 372.84$
14 167 841 13 372.84$
15 167 841 14 372.84$
16 167 841 15 372.84$
17 167 841 17 372.84$
18 167 841 18 372.84$
19 167 841 19 372.84$
20 167 841 20 372.84$
21 167 841 21 372.84$
22 167 841 22 372.84$
23 167 842 1 372.84$
24 167 842 2 372.84$
25 167 842 3 372.84$
26 167 842 4 372.84$
27 167 842 5 372.84$
28 167 842 6 372.84$
29 167 842 7 372.84$
30 167 842 8 372.84$
31 167 842 9 372.84$
32 167 842 10 372.84$
33 167 842 11 372.84$
34 167 842 12 372.84$
35 167 843 1 372.84$
36 167 843 2 372.84$
37 167 843 3 372.84$
38 167 843 4 372.84$
39 167 843 5 372.84$
40 167 843 6 372.84$
41 167 843 7 372.84$
42 167 843 8 372.84$
43 167 843 9 372.84$
44 167 843 10 372.84$
45 167 843 11 372.84$
46 167 843 12 372.84$

Page 1 of 5 ends

Packet Page 21 of 874Attachment 3 Page 6 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2024-2025 ASSESSMENTS BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
47 167 851 1 372.84$
48 167 851 2 372.84$
49 167 851 3 372.84$
50 167 851 4 372.84$
51 167 851 5 372.84$
52 167 851 6 372.84$
53 167 851 7 372.84$
54 167 851 8 372.84$
55 167 851 9 372.84$
56 167 852 1 372.84$
57 167 852 2 372.84$
58 167 852 3 372.84$
59 167 852 4 372.84$
60 167 852 5 372.84$
61 167 852 6 372.84$
62 167 852 7 372.84$
63 167 852 8 372.84$
64 167 852 9 372.84$
65 167 852 10 372.84$
66 167 852 11 372.84$
67 167 852 12 372.84$
68 167 852 13 372.84$
69 167 852 14 372.84$
70 167 852 15 372.84$
71 167 852 16 372.84$
72 167 852 17 372.84$
73 167 852 18 372.84$
74 167 852 19 372.84$
75 167 852 20 372.84$
76 167 852 21 372.84$
77 167 852 22 372.84$
78 167 852 23 372.84$
79 167 852 24 372.84$
80 167 852 25 372.84$
81 167 852 26 372.84$
82 167 853 1 372.84$
83 167 853 2 372.84$
84 167 853 3 372.84$
85 167 853 4 372.84$
86 167 853 5 372.84$
87 167 854 1 372.84$
88 167 854 2 372.84$
89 167 855 1 372.84$
90 167 855 2 372.84$
91 167 855 3 372.84$
92 167 855 4 372.84$

Page 2 of 5 ends

Packet Page 22 of 874Attachment 3 Page 7 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2024-2025 ASSESSMENTS BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
93 167 855 5 372.84$
94 167 855 6 372.84$
95 167 855 7 372.84$
96 167 856 1 372.84$
97 167 856 2 372.84$
98 167 856 3 372.84$
99 167 856 4 372.84$
100 167 856 5 372.84$
101 167 856 6 372.84$
102 167 856 7 372.84$
103 167 861 1 372.84$
104 167 861 2 372.84$
105 167 861 3 372.84$
106 167 861 4 372.84$
107 167 861 5 372.84$
108 167 861 7 372.84$
109 167 861 8 372.84$
110 167 861 9 372.84$
111 167 861 10 372.84$
112 167 861 11 372.84$
113 167 861 12 372.84$
114 167 861 13 372.84$
115 167 861 14 372.84$
116 167 861 15 372.84$
117 167 861 16 372.84$
118 167 861 17 372.84$
119 167 861 18 372.84$
120 167 861 19 372.84$
121 167 861 20 372.84$
122 167 861 21 372.84$
123 167 861 22 372.84$
124 167 861 23 372.84$
125 167 861 24 372.84$
126 167 861 25 372.84$
127 167 861 26 372.84$
128 167 862 1 372.84$
129 167 862 2 372.84$
130 167 862 3 372.84$
131 167 862 4 372.84$
132 167 862 5 372.84$
133 167 862 6 372.84$
134 167 862 7 372.84$
135 167 862 8 372.84$
136 167 862 9 372.84$
137 167 862 10 372.84$
138 167 862 11 372.84$

Page 3 of 5 ends

Packet Page 23 of 874Attachment 3 Page 8 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2024-2025 ASSESSMENTS BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
139 167 862 12 372.84$
140 167 862 13 372.84$
141 167 862 14 372.84$
142 167 862 15 372.84$
143 167 863 1 372.84$
144 167 863 2 372.84$
145 167 863 3 372.84$
146 167 863 4 372.84$
147 167 863 5 372.84$
148 167 864 1 372.84$
149 167 864 2 372.84$
150 167 864 4 372.84$
151 167 864 5 372.84$
152 167 951 1 190.15$
153 167 951 2 190.15$
154 167 951 3 190.15$
155 167 951 5 190.15$
156 167 951 6 190.15$
157 167 951 7 190.15$
158 167 951 8 190.15$
159 167 951 9 190.15$
160 167 951 10 190.15$
161 167 951 11 190.15$
162 167 951 12 190.15$
163 167 951 13 190.15$
164 167 951 14 190.15$
165 167 951 15 190.15$
166 167 951 16 190.15$
167 167 951 19 190.15$
168 167 951 20 190.15$
169 167 951 21 190.15$
170 167 951 22 190.15$
171 167 951 23 190.15$
172 167 951 25 190.15$
173 167 951 26 190.15$
174 167 951 27 190.15$
175 167 951 28 190.15$
176 167 951 29 190.15$
177 167 951 30 190.15$
178 167 951 31 190.15$
179 167 951 32 190.15$
180 167 951 33 190.15$
181 167 951 34 190.15$
182 167 951 35 190.15$
183 167 951 36 190.15$
184 167 951 37 190.15$

Page 4 of 5 ends

Packet Page 24 of 874Attachment 3 Page 9 of 39

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2024-2025 ASSESSMENTS BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL ASSESSMENT
185 167 951 38 190.15$
186 167 951 39 190.15$
187 167 951 40 190.15$
188 167 951 41 190.15$
189 167 951 42 190.15$
190 167 951 43 190.15$
191 167 951 44 190.15$
192 167 951 45 190.15$
193 167 951 46 190.15$
194 167 951 47 190.15$
195 167 951 48 190.15$
196 167 951 50 190.15$
197 167 951 51 190.15$
198 167 951 52 190.15$
199 167 951 53 190.15$
200 167 952 1 190.15$
201 167 952 2 190.15$
202 167 952 3 190.15$
203 167 952 4 190.15$
204 167 952 5 190.15$
205 167 952 6 190.15$
206 167 952 7 190.15$
207 167 952 8 190.15$
208 167 952 9 190.15$
209 167 952 10 190.15$
210 167 952 12 190.15$
211 167 952 13 190.15$
212 167 952 14 190.15$
213 167 952 15 190.15$
214 167 952 16 190.15$
215 167 952 17 190.15$
216 167 952 18 190.15$
217 167 952 19 190.15$
218 167 952 20 190.15$
219 167 952 21 190.15$
TOTAL 79,631.00$

Page 5 of 5 ends

Packet Page 25 of 874Attachment 3 Page 10 of 39

6 APPENDIX A – 2022 ENGINEER’S REPORT

Packet Page 26 of 874Attachment 3 Page 11 of 39

Copyright © 2022 by ENGEO Incorporated. This document
may not be reproduced in whole or in part by any means
whatsoever, nor may it be quoted or excerpted without the express written consent of ENGEO Incorporated.

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT (PVMMD)

FAIRFIELD, SOLANO COUNTY, CALIFORNIA

ENGINEER’S REPORT
For Paradise Valley Maintenance and Monitoring District Areas “I”, “K”, and “L”

SUBMITTED TO
PVMMD Board of Directors
1000 Webster Street
Fairfield, CA 94533

PREPARED BY
ENGEO Incorporated

July 6, 2022

PROJECT NO.
5698.002.021

Packet Page 27 of 874Attachment 3 Page 12 of 39

Areas “I”, “K”, and “L” Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

i of i July 6, 2022

TABLE OF CONTENTS

CERTIFICATION OF FILING .......................................................................................... 1 I. INTRODUCTION .................................................................................................... 3 II. BACKGROUND ..................................................................................................... 3 III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES .......................... 4 IV. SERVICE LEVELS ................................................................................................. 4 V. DESCRIPTION OF THE IMPROVEMENTS MAINTAINED BY THE PVMMD ....... 5 VI. ASSESSMENT METHOD AND BENEFIT ............................................................. 5 A. Special Benefit and Proportionality ............................................................. 5 B. Assessment Method ..................................................................................... 6 VII. ASSESSMENT LIMIT – BUDGET.......................................................................... 8 VIII. OWNER RESPONSIBILITIES ................................................................................ 9 EXHIBIT A – Legal Description and Plat
EXHIBIT B – Budget – Paradise Valley Maintenance and Monitoring District EXHIBIT C – Assessment Roll – Fiscal Year 2022/23

Packet Page 28 of 874Attachment 3 Page 13 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 1 July 6, 2022

ENGINEER’S REPORT

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
(Pursuant to the Public Resources Code of the State of California, Section 26500 et seq.)

CERTIFICATION OF FILING

This report is presented at the direction of the Paradise Valley Maintenance and Monitoring District (PVMMD) Board of Directors. The PVMMD, a Geologic Hazard Abatement District (GHAD) within the meaning of Public Resources Code Division 17, is intended to provide monitoring, maintenance, and repair of improvements related to geologic hazard management within the PVMMD and to levy and collect assessments in order to perform its activities.

The improvements, which are the subject of this report, are defined as any activity necessary or incidental to the prevention, mitigation, abatement, or control of a geologic hazard, construction, maintenance, repair, or operation of improvement; or the issuance and servicing of bonds issued to finance any of the foregoing (Pub. Resources Code § 26505).

This report consists of seven parts, as follows.

CERTIFICATE OF FILING

I. INTRODUCTION

II. BACKGROUND

III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES DIAGRAM

IV. SERVICE LEVELS

V. DESCRIPTION OF PVMMD-MAINTAINED IMPROVEMENTS

VI. ASSESSMENT METHOD AND BENEFIT
A. Special Benefit and Proportionality
B. Assessment Method

VII. ASSESSMENT LIMIT – BUDGET
Packet Page 29 of 874Attachment 3 Page 14 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 2 July 6, 2022

The undersigned respectfully submits the enclosed Engineer’s Report.

Date: July 6, 2022 By: ENGEO Incorporated

_________________________________________, GE
Uri Eliahu

I HEREBY CERTIFY that the enclosed Engineer’s Report was filed on the 5th day of July 2022.

_________________________________________
Clerk of the Board
Paradise Valley Maintenance and Monitoring District
Fairfield, Solano County, California

I HEREBY CERTIFY that the enclosed Engineer’s Report was approved and confirmed by the PVMMD Board on the 5th day of July 2022.

_________________________________________
PVMMD Manager
Paradise Valley Maintenance and Monitoring District
Fairfield, Solano County, California

Packet Page 30 of 874Attachment 3 Page 15 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 3 July 6, 2022

ENGINEER’S REPORT

for

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

FAIRFIELD, SOLANO COUNTY, CALIFORNIA

I. INTRODUCTION

The establishment of a real-property-related assessment to fund the PVMMD Plan of Control responsibilities is described in this Engineer’s Report. A previous Engineer’s Report was prepared for the PVMMD, dated July 22, 2010, and was adopted by the PVMMD Board of Directors. The initial Engineer’s Report was adopted prior to the completion of construction of developments within Area “I” (The Ridge) and Area “L” (Paradise 360). The PVMMD now wishes to revise and update its Engineer’s Report to represent the as-built conditions that reflect the present nature and scope of its services. The purpose of the Engineer’s Report is to update and replace the Engineer’s Report dated July 22, 2010, and associated assessment.

II. BACKGROUND

The Fairfield City Council formed the Paradise Valley Maintenance and Monitoring District (PVMMD or District) on July 6, 2010 (Resolution No. 2010-188), under the authority of the California Public Resources Code, Division 17, Section 26500 et seq. The members of the Fairfield City Council act as the Board of Directors of the PVMMD.

The PVMMD Board of Directors approved the Plan of Control for the Paradise Valley Maintenance and Monitoring District (Plan of Control) with the approval of Resolution 2010-211 on July 20, 2010. The Plan of Control describes the PVMMD’s responsibilities to permanently monitor and maintain PVMMD improvements within the District. This Engineer’s Report describes the establishment of an assessment level to fund PVMMD activities necessary or incidental to geologic hazard mitigation, abatement, and control.

An initial Engineer’s Report, dated July 22, 2010, was prepared by a registered professional engineer, certified in the State of California, in compliance with Public Resources Code Section 26651(a) and Section 4(b) of Article XIII (D) of the California Constitution. The Engineer's Report sets forth the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessment limits.

On October 5, 2010, the PVMMD Board of Directors adopted Resolution 2010-274, which approved the assessments against those parcels in the PVMMD as identified on the Boundary Map, which are specially benefited by the PVMMD. Subsequently, a Notice of Assessment and assessment diagram, were recorded, as provided for in Section 3114 of the California Streets and Highway Code, whereupon the assessment attached as a lien upon the properties within the PVMMD. The assessment can be levied in perpetuity at an amount up to the assessment limit, which is adjusted annually based on the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index for All Urban Consumers.

The PVMMD includes residential developments, which were constructed between 2007 and 2021. The quantity and residential product types are described on Table II-1.

Packet Page 31 of 874Attachment 3 Page 16 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 4 July 6, 2022

TABLE II-1: Development Areas

DEVELOPMENT
AREA

DEVELOPMENT
NAME

SINGL-FAMILY

RESIDENCES
(low density)

SINGLE-FAMILY

RESIDENCES
(medium
density)

COTTAGES
(medium
density)
VILLAS

APARTMENTS
(medium
density)
I The Ridge 20 50
K The Estates 150
L Paradise 360 68

III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES

The land within the PVMMD boundary (PVMMD Area) is shown on the GHAD Boundary Plat in Exhibit A-1. The legal description of the PVMMD Area is included in Exhibit A-2.

IV. SERVICE LEVELS

The PVMMD’s activities are those that are necessary or incidental to the prevention, mitigation, abatement, or control of geologic hazards including construction, maintenance, repair, or operation of any improvement; and the issuance and servicing of bonds issued to finance any of the foregoing.

The PVMMD provides for the administration and review of facilities within the budgeted limits, including the following services.

1. Oversight of PVMMD operations.

2. In conjunction with the Solano County Assessor’s Office, setting the annual levy of assessments on the property tax rolls.

3. Engagement of technical professionals to perform the monitoring duties as described in the PVMMD Plan of Control and as required by various government agencies.

4. Performance of PVMMD maintenance activities in accordance with the Plan of Control.

These maintenance activities include:

 General maintenance of the surface drainage improvements on PVMMD and City-owned Parcels (APN 0167-864-030, 0167-856-080, 0167-841-160, and 0167-951-490). The PVMMD is responsible for monitoring, maintenance, and repair of the concrete-lined drainage ditches, sedimentation basins, riprap-lined spillways, and storm drain inlets, outlets, and pipelines.
 Monitoring and maintenance of deflection walls.
 Monitoring and maintenance of measurement devices, such as piezometers, inclinometers, and tiltmeters, if installed in the future by the PVMMD.  Monitoring and repair of slopes and creek banks for erosion, landslide, and related slope instability.

Packet Page 32 of 874Attachment 3 Page 17 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 5 July 6, 2022

 Maintenance of gravel-surfaced maintenance roads on PVMMD-owned parcels.  Maintenance of gates, fencing, and signage within the PVMMD-owned parcels.  Repair of gravel-surfaced maintenance roads on City-owned parcels (APNs 0167-864-030, 0167-856-080, 0167-841-160, and 0167-951-560) solely to the extent the maintenance roads are damaged by the use of PVMMD equipment on the roadways.  Vegetation control for fire suppression on PVMMD-owned parcels.  General maintenance including litter and graffiti removal on PVMMD-owned parcels.

5. Preparation of annual PVMMD budgets for approval by the PVMMD Board of Directors.

V. DESCRIPTION OF THE IMPROVEMENTS MAINTAINED BY

THE PVMMD

The PVMMD-maintained improvements are described in the Plan of Control. In general, these improvements include drainage systems, including concrete-lined drainage ditches in developed areas and PVMMD-owned parcels; storm drain inlets and outlets on PVMMD-owned parcels; subdrains and outlets; sedimentation basins, and deflection walls.

VI. ASSESSMENT METHOD AND BENEFIT

The PVMMD-maintained improvements described in Section IV are distributed within the PVMMD boundaries. Implementation and protection of these improvements provide a special benefit to all real property assessed within the PVMMD. The improvements and responsibilities listed in Section IV and the adopted Plan of Control provide specific benefits to the properties within the PVMMD Area, and the improvements are constructed for the benefit of those assessed and not the general public. The subject parcels are only being assessed for the reasonable costs of the proportional specific benefits conferred on the parcels.

A. Special Benefit and Proportionality

The improvements described in this document will confer some, or all, of the following special benefits to the assessed parcels within the PVMMD.

1. Protection from slope instability

2. Protection from erosion due to uncontrolled surface water

3. Protection of water quality

4. Protection from wild land fires due to unmanaged vegetation

Construction of the PVMMD-maintained improvements and Plan of Control responsibilities are concentrated within the PVMMD-owned parcels and were a requirement to allow for development of Areas “I”, “K”, and “L”; therefore, the maintenance and repair of these improvements and lands are a special benefit to all residential parcels within the District.

Residential properties not located at or near the toe of the PVMMD-owned parcel slopes listed on Table VI-1, have a lesser slope protection benefit; therefore, they receive a diminished Packet Page 33 of 874Attachment 3 Page 18 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 6 July 6, 2022

special benefit and assessments are reduced accordingly. The proportion of benefit with respect to each of these categories is presented below in the assessment allocation formula.

TABLE VI-1: PVMMD-owned Parcels
ASSESSOR’S PARCEL

NUMBER (APN) PARCEL LABEL SUBDIVISION NUMBER AREA (ACRES) 0167-080-050 51.66
0167-080-170 33.65
0167-080-210 E 81-SD-1 6.02
0167-951-570 I 91-SD-19 0.94

B. Assessment Method

To allocate assessment in proportion to special benefit conferred on assessed parcels/units, a formula has been derived that estimates the special benefit conveyed by the project. The formula includes several factors, which are weighted based on their relative effect on special benefit. All parcels benefit from the monitoring, maintenance, and replacement of PVMMD-maintained improvements and mitigation of geologic hazards to provide continued transportation access, access to amenities, and reduction of the potential property devaluation that could occur in the event of mobilization and manifestation of geologic hazards within the PVMMD. Special benefit is derived considering the following factors, and weighting has been applied to each factor to note its relative importance as compared to other factors. In addition, including a respective parcel’s frontage along the toe of the PVMMD-owned slopes, we applied our professional judgment to the factor values regarding the relative efficacy of protective devices and projections of the effects of the Project.




i = Assessment at Parcel i
B = Total annual assessment-based revenue required to support the GHAD operating budget Mi = Monitoring, Maintenance, and Repair Assessment Factor at Parcel i Ri = Slope Mitigation Factor at Parcel i
Gi = Geologic Hazard Factor at Parcel i
P = PVMMD Target Reserve
Packet Page 34 of 874Attachment 3 Page 19 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 7 July 6, 2022

AD = Area within a Development
XD = No. of Parcels/Residential Units within Development AM = Maximum Average Area per Residential Parcel/Unit within a Development HD = Average Habitable Square Footage per Residence within a Development HM = Maximum Average Habitable Square Footage per Residence within a Development U = Parcel/Unit Area Factor
H = Habitable Square Foot Factor
XS = No. of Parcels/Residential Units adjacent to the base of an GHAD-owned or City-owned slope within a Development
SF = Length of Slope Frontage within a Development
= Summation Length of Slope Frontage Parcel i for Parcels i to n

 Monitoring, Maintenance, and Repair Siting – As discussed, the PVMMD-maintained improvements and Plan of Control responsibilities were a requirement to allow for development of Areas “I”, “K”, and “L”; therefore, the maintenance and repair of these improvements and lands are a special benefit to all residential parcels within the District.

The special benefit is conveyed to each parcel based the ratio of the average units per acre for an individual residential unit within each of the developments, weighted at 80 percent. A secondary factor (20 percent) was applied to account for the average habitable square footage ratio of residential units within each of the developments.

 Slope Mitigation Siting – Certain parcels at or near the toe of the PVMMD-owned slopes receive a slope instability mitigation special benefit beyond what is received by other residential parcels within the PVMMD. The slope-proximity-related geologic hazards include potential future instability of the natural and graded slopes, large retaining walls, and failure of the PVMMD slope mitigation improvements (sedimentation basins, deflection walls, berms, spillways, and stormwater improvements). The special benefit is calculated by determining the average lineal feet of PVMMD-owned/City parcel frontage per residential unit within each of the developments. For the additional special benefit, the ratio is applied to an amount of 75 percent of the target reserve value.

 Geologic Hazard Siting – All residences within the PVMMD receive a geologic hazard benefit. The geologic hazards included in this category include, but are not limited to, slope instability of intra development slopes and retaining walls, erosion, and seismically induced ground deformation. The special benefit is calculated in the same manner as the Monitoring, Maintenance, and Repair Factor. For the additional special benefit, the ratio is applied to an amount equal to 25 percent of the target reserve value.

 Parcel/Unit Area Ratio – Is the area within each individual development divided by the number of residential parcels/units, then the quotient is divided by the maximum area per residential parcel/unit.

 Habitable Square Foot Ratio – Is the average habitable area per parcel/unit in a development divided by the development with the maximum habitable area per residential unit.

The weighted values described above have been computed to reflect the relative importance of each factor in the judgment of the PVMMD manager and assessment engineer (ENGEO), then the resulting ratios of the total assessment are assigned to each parcel/unit on a pro-rata basis.

An assessment level is determined for each parcel based on these factors. In overview, a Packet Page 35 of 874Attachment 3 Page 20 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 8 July 6, 2022

large-area parcel/unit located at or near the base of the PVMMD-owned parcels/units will derive the greatest special benefit and, therefore, is assessed the largest amount. A small-area parcel/unit located away from the vicinity of the PVMMD-owned parcels receives the least special benefit and is therefore assessed the smallest amount. Other parcels/units will range between these extremes.

TABLE VI-2: Assessment Ratio per Development Area and Residential Product Type

DEVELOPMENT
AREA

DEVELOPMENT

NAME PRODUCT TYPE ASSESSMENT
RATIO
NUMBER

OF UNITS
I The Ridge Villas -Apartments 0.41 50
I The Ridge Cottages 0.42 20
K The Estates Single-Family Residences
(Low Density) 1.0 150
L Paradise 360 Single-Family Residences
(Medium Density) 0.51 68

In addition to the special benefit ratio identified in Table VI-2, certain parcels at or near the toe of the PVMMD-owned slopes receive a slope instability mitigation special benefit beyond what is received by other residential parcels within the PVMMD (“Slope Mitigation Parcels/Units”). The slope instability assessment ratio shown on Table VI-3 is determined by dividing the lineal feet of PVMMD-owned parcel frontage by the number of residential units within each of the developments.

TABLE VI-3: Slope Instability Assessment Ratio per Development Area and Residential Product Type

DEVELOPMENT
AREA

DEVELOPMENT

NAME PRODUCT TYPE SLOPE INSTABILITY

ASSESSMENT RATIO
NUMBER

OF UNITS
I The Ridge Villas -Apartments 0.35 20
I The Ridge Cottages 0.35 6
K The Estates Single-Family Residences
(Low Density) 1.0 26
L Paradise 360 Single-Family Residences
(Medium Density) 0.41 10

VII. ASSESSMENT LIMIT – BUDGET

The purpose of this Engineer’s Report is to establish the assessment level and the apportionment of the assessment within the PVMMD as required under Proposition 218. The annual budget in each subsequent fiscal year will apprise the PVMMD Board of Directors of the estimated budget for the upcoming year.

A financial analysis was performed to provide a framework for an operating budget for the ongoing abatement, mitigation, prevention, and control of geologic hazards within the PVMMD Annexation Area. In preparation of the budget, several factors were considered including:

1. Site geology

2. Remedial grading

3. Proximity of geologic hazards to proposed residences

4. Improvements and structures

5. Site access considerations

6. Elements requiring routine maintenance, including, but not limited to:
 Surface drainage facilities
Packet Page 36 of 874Attachment 3 Page 21 of 39

Fairfield Geologic Hazard Abatement District Paradise Valley Maintenance and Monitoring District 5698.002.021 Engineer’s Report

Page | 9 July 6, 2022

 Graded slopes
 Sedimentation basins and deflection wall
 Fire breaks

Based on the estimated expenses for ongoing operations and allowing for larger (approximately $270,000) geologic events at 20-year intervals and maintenance of a reserve of $1,570,000 by 2051 (Fiscal Year 2022/2023 dollars), a budget was prepared for the purpose of estimating FY 2022/23 assessment levels (Exhibit B). Based on a review of the potential future allocation of the reserve funds, 75 percent was allocated to be a special benefit conferred on the Slope Mitigation Parcels and 25 percent was allocated to other geologic hazard abatement efforts within all of the assessed parcels (Figure 1).

The engineer recommends an annual assessment for the PVMMD as shown on Table VII-1 in Fiscal Year 2022/2023 dollars). An assessment roll showing the proposed FY 2022/23 assessment limit for each of the parcels/units within the PVMMD is attached (Exhibit C). The proposed initial assessment level will be automatically adjusted annually on June 30 to reflect the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index for All Urban Consumers.

TABLE VII-1: Recommended Annual Assessment for Fiscal Year 2022/23

DEVELOPMENT
AREA

DEVELOPMENT
NAME PRODUCT TYPE FY 2022/23

ASSESSMENT

NUMBER OF
UNITS
I The Ridge Villas Apartments $146 30
I The Ridge Villas Apartments (Slope) $470 20
I The Ridge Cottages $182 14
I The Ridge Cottages (Slope) $474 6
K Estates Single-Family Residences $357 124
K Estates Single-Family Residences
(Slope) $1,282 26
L Paradise 360 Single-Family Residences $182 58
L Paradise 360 Single-Family Residences
(Slope) $520 10

VIII. OWNER RESPONSIBILITIES

Northern California Retired Officers Community (“Owner”) is responsible for managing and maintaining PVMMD Area “I” until the PVMMD accepts responsibility for the PVMMD-maintained improvements as set forth in the Plan of Control. In addition, the Owner is responsible for funding any necessary PVMMD functions or business undertaken for the PVMMD within Area “I” that the PVMMD Officers or Board of Directors determine are necessary before the PVMMD accepts the PVMMD Improvements. If the Owner fails to fund all or a portion of these costs, the costs shall be covered by the funds generated by and for the PVMMD (i.e., through the assessment), and the Owner shall be required to reimburse the PVMMD for such costs before the PVMMD can accept monitoring and maintenance responsibilities for the PVMMD Improvements.

Packet Page 37 of 874Attachment 3 Page 22 of 39

EXHIBIT A

EXHIBIT 1 – Plat
EXHIBIT 2 – Legal Description
Packet Page 38 of 874Attachment 3 Page 23 of 39

Packet Page 39 of 874Attachment 3 Page 24 of 39

Packet Page 40 of 874Attachment 3 Page 25 of 39

Packet Page 41 of 874Attachment 3 Page 26 of 39

Packet Page 42 of 874Attachment 3 Page 27 of 39

Packet Page 43 of 874Attachment 3 Page 28 of 39

Packet Page 44 of 874Attachment 3 Page 29 of 39

EXHIBIT B

BUDGET – July 6, 2022
Packet Page 45 of 874Attachment 3 Page 30 of 39

5698.002.021
July 6, 2022

Paradise Valley Maintenance and Monitoring District

Budget – July 6, 2022

ASSUMPTIONS

Total No. of Residential Units - Actual 288
Equivalent Assessment Units 214
Equivalent Assessment Units (Slope) 39.25
Annual Assessment Limit per Residential Unit (FY 2022/2023) Table VII-1 Annual Adjustment in Assessment (estimated) 2.5%
Inflation (estimated) 2.5%
Investment Earnings (estimated) 1.5%
Frequency of Large-Scale Repair (years) 20
Cost of Large-Scale Repair (current $) $200,000

ESTIMATED ANNUAL EXPENSES IN 2022/23 DOLLARS

Administration (Manager, Treasurer, Clerk, and Legal Counsel) $19,850 Outside Administration Services, Membership, and Insurance $23,197 Monitoring Activities $9,000
Maintenance and Operation $36,470
Capital Improvements $9,492
Major Repair (Annualized) $10,000

TOTAL

$108,009
Packet Page 46 of 874Attachment 3 Page 31 of 39

EXHIBIT C

ASSESSMENT ROLL – FISCAL YEAR 2022/23
www.engeo.com
Packet Page 47 of 874Attachment 3 Page 32 of 39

5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 80 5 - - $-
167 80 17 - - $-
167 80 21 Parcel E $-
167 80 22 6000 Patriot Plaza $- Clubhouse
167 80 22 6001 Patriot Plaza $- Amenities
167 8 22 6002 United Circle $182.00
167 8 22 6003 United Circle $182.00
167 8 22 6004 United Circle $182.00
167 8 22 6005 Honor Place $474.00
167 8 22 6006 Honor Place $474.00
167 8 22 6100 United Circle $4,700.00 6101 - 6110
167 8 22 6200 United Circle $4,700.00 6210 - 6210
167 8 22 6211 United Circle $474.00
167 8 22 6212 United Circle $474.00
167 8 22 6213 United Circle $474.00
167 8 22 6214 United Circle $474.00
167 8 22 6215 United Circle $182.00
167 8 22 6216 United Circle $182.00
167 8 22 6217 United Circle $182.00
167 8 22 6218 United Circle $182.00
167 8 22 6219 United Circle $182.00
167 8 22 6220 United Circle $182.00
167 8 22 6221 Pride Lane $- Environmental
Center
167 8 22 6222 Allegiance Court $182.00
167 8 22 6223 Allegiance Court $182.00
167 8 22 6224 Allegiance Court $182.00
167 8 22 6225 Allegiance Court $182.00
167 8 22 6226 Allegiance Court $182.00
167 8 22 6300 United Circle $- Classroom
167 8 22 6400 United Circle $1,460.00 6401 - 6410
167 8 22 6500 United Circle $1,460.00 6501 - 6510
167 8 22 6600 United Circle $1,460.00 6601 - 6610
167 841 1 1408 Couples Circle $1,282.00
167 841 2 1404 Couples Circle $1,282.00
167 841 3 1400 Couples Circle $1,282.00
167 841 4 1396 Couples Circle $1,282.00
167 841 5 1392 Couples Circle $1,282.00
167 841 6 1388 Couples Circle $1,282.00
167 841 7 1384 Couples Circle $1,282.00
Packet Page 48 of 874Attachment 3 Page 33 of 39

5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 841 8 1380 Couples Circle $1,282.00
167 841 9 1376 Couples Circle $1,282.00
167 841 10 1372 Couples Circle $1,282.00
167 841 11 1368 Couples Circle $1,282.00
167 841 12 1364 Couples Circle $1,282.00
167 841 13 1360 Couples Circle $1,282.00
167 841 14 1356 Couples Circle $1,282.00
167 841 15 1352 Couples Circle $1,282.00
167 841 16 Parcel B $357.00
167 841 17 4921 Couples Court $1,282.00
167 841 18 4917 Couples Court $357.00
167 841 19 4913 Couples Court $357.00
167 841 20 4909 Couples Court $357.00
167 841 21 4905 Couples Court $357.00
167 841 22 4901 Couples Court $357.00
167 842 1 1359 Couples Circle $357.00
167 842 2 1363 Couples Circle $357.00
167 842 3 1367 Couples Circle $357.00
167 842 4 1371 Couples Circle $357.00
167 842 5 1375 Couples Circle $357.00
167 842 6 1379 Couples Circle $357.00
167 842 7 1383 Couples Circle $357.00
167 842 8 1387 Couples Circle $357.00
167 842 9 1391 Couples Circle $357.00
167 842 10 1395 Couples Circle $357.00
167 842 11 1399 Couples Circle $357.00
167 842 12 1403 Couples Circle $357.00
167 843 1 1394 Stewart Drive $357.00
167 843 2 1390 Stewart Drive $357.00
167 843 3 1386 Stewart Drive $357.00
167 843 4 1382 Stewart Drive $357.00
167 843 5 1378 Stewart Drive $357.00
167 843 6 1374 Stewart Drive $357.00
167 843 7 1370 Stewart Drive $357.00
167 843 8 1366 Stewart Drive $357.00
167 843 9 1362 Stewart Court $357.00
167 843 10 1358 Stewart Court $357.00
167 843 11 1354 Stewart Court $357.00
167 843 12 1350 Stewart Court $357.00
167 851 1 4845 Duval Street $357.00
Packet Page 49 of 874Attachment 3 Page 34 of 39

5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 851 2 4841 Duval Street $357.00
167 851 3 4837 Duval Street $357.00
167 851 4 4833 Duval Street $357.00
167 851 5 4829 Duval Street $357.00
167 851 6 4825 Duval Street $357.00
167 851 7 4821 Duval Street $357.00
167 851 8 4817 Duval Street $357.00
167 851 9 4813 Duval Street $357.00
167 852 1 1415 Thunderbird Court $357.00
167 852 2 1419 Thunderbird Court $357.00
167 852 3 1422 Thunderbird Court $357.00
167 852 4 1418 Thunderbird Court $357.00
167 852 5 4816 Duval Street $357.00
167 852 6 4820 Duval Street $357.00
167 852 7 4824 Duval Street $357.00
167 852 8 1413 Jones Court $357.00
167 852 9 1417 Jones Court $357.00
167 852 10 1424 Jones Court $357.00
167 852 11 1420 Jones Court $357.00
167 852 12 1428 Duval Street $357.00
167 852 13 1432 Duval Street $357.00
167 852 14 1436 Duval Street $357.00
167 852 15 1440 Duval Street $357.00
167 852 16 1381 Stewart Drive $357.00
167 852 17 1385 Stewart Drive $357.00
167 852 18 1389 Stewart Drive $357.00
167 852 19 1393 Stewart Drive $357.00
167 852 20 1397 Stewart Drive $357.00
167 852 21 1401 Stewart Drive $357.00
167 852 22 1405 Stewart Drive $357.00
167 852 23 1409 Stewart Drive $357.00
167 852 24 1413 Stewart Drive $357.00
167 852 25 1417 Stewart Drive $357.00
167 852 26 1421 Stewart Drive $357.00
167 853 1 1414 Stewart Drive $357.00
167 853 2 1410 Stewart Drive $357.00
167 853 3 1406 Stewart Drive $357.00
167 853 4 1402 Stewart Drive $357.00
167 853 5 1398 Stewart Drive $357.00
167 854 1 1422 Stewart Drive $357.00
Packet Page 50 of 874Attachment 3 Page 35 of 39

5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 854 2 1418 Stewart Drive $357.00
167 855 1 1407 Couples Circle $357.00
167 855 2 1411 Couples Circle $357.00
167 855 3 1415 Couples Circle $357.00
167 855 4 1419 Couples Circle $357.00
167 855 5 1423 Couples Circle $357.00
167 855 6 1427 Couples Circle $357.00
167 855 7 1431 Couples Circle $357.00
167 856 1 1436 Couples Circle $1,282.00
167 856 2 1432 Couples Circle $1,282.00
167 856 3 1428 Couples Circle $1,282.00
167 856 4 1424 Couples Circle $1,282.00
167 856 5 1420 Couples Circle $1,282.00
167 856 6 1416 Couples Circle $1,282.00
167 856 7 1412 Couples Circle $1,282.00
167 856 8 Parcel B $-
167 861 1 4809 Duval Street $357.00
167 861 2 4805 Duval Street $357.00
167 861 3 4801 Duval Street $357.00
167 861 4 4797 Duval Street $357.00
167 861 5 4793 Duval Street $357.00
167 861 6 Parcel D $-
167 861 7 1401 Annandale Drive $357.00
167 861 8 1405 Annandale Drive $357.00
167 861 9 1409 Annandale Drive $357.00
167 861 10 1413 Annandale Drive $357.00
167 861 11 1417 Annandale Drive $357.00
167 861 12 1421 Annandale Drive $357.00
167 861 13 1425 Annandale Drive $357.00
167 861 14 1429 Annandale Drive $357.00
167 861 15 1433 Annandale Court $357.00
167 861 16 1437 Annandale Court $357.00
167 861 17 1441 Annandale Court $357.00
167 861 18 1445 Annandale Court $357.00
167 861 19 1449 Annandale Court $357.00
167 861 20 1453 Annandale Court $357.00
167 861 21 1446 Annandale Court $357.00
167 861 22 1442 Annandale Court $357.00
167 861 23 1438 Annandale Court $357.00
167 861 24 1434 Stewart Drive $357.00
Packet Page 51 of 874Attachment 3 Page 36 of 39

5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 861 25 1430 Stewart Drive $357.00
167 861 26 1426 Stewart Drive $357.00
167 862 1 1425 Annandale Court $357.00
167 862 2 1429 Annandale Court $357.00
167 862 3 1433 Annandale Court $357.00
167 862 4 1437 Annandale Court $357.00
167 862 5 4800 Chesapeake Court $357.00
167 862 6 4804 Chesapeake Court $357.00
167 862 7 4808 Chesapeake Court $357.00
167 862 8 4805 Chesapeake Court $357.00
167 862 9 1410 Annandale Drive $357.00
167 862 10 1406 Annandale Drive $357.00
167 862 11 1402 Annandale Drive $357.00
167 862 12 4804 Duval Street $357.00
167 862 13 4808 Duval Street $357.00
167 862 14 4812 Duval Street $357.00
167 862 15 1411 Thunderbird Court $357.00
167 863 1 1435 Couples Circle $357.00
167 863 2 1439 Couples Circle $357.00
167 863 3 1443 Couples Circle $357.00
167 863 4 1447 Couples Circle $357.00
167 863 5 1451 Couples Circle $357.00
167 864 1 1456 Couples Circle $357.00
167 864 2 1452 Couples Circle $357.00
167 864 3 Parcel B $-
167 864 4 1444 Couples Circle $1,282.00
167 864 5 1440 Couples Circle $1,282.00
167 951 1 1427 Tahiti Drive $182.00
167 951 2 4431 Tahiti Drive $182.00
167 951 3 4435 Tahiti Drive $182.00
167 951 4 Parcel C $-
167 951 5 4443 Tahiti Drive $182.00
167 951 6 4447 Tahiti Drive $182.00
167 951 7 4451 Tahiti Drive $182.00
167 951 8 4455 Tahiti Drive $182.00
167 951 9 4459 Tahiti Drive $182.00
167 951 10 4463 Tahiti Drive $182.00
167 951 11 4467 Tahiti Drive $182.00
167 951 12 4471 Tahiti Drive $182.00
167 951 13 4475 Tahiti Drive $182.00
Packet Page 52 of 874Attachment 3 Page 37 of 39

5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 951 14 4479 Tahiti Drive $182.00
167 951 15 4483 Tahiti Court $182.00
167 951 16 4487 Tahiti Court $182.00
167 951 17 Parcel B $-
167 951 18 Parcel A $-
167 951 19 4500 Tahiti Court $520.00
167 951 20 4496 Tahiti Court $520.00
167 951 21 4492 Tahiti Court $520.00
167 951 22 4488 Tahiti Court $520.00
167 951 23 4484 Tahiti Court $520.00
167 951 24 Parcel G $-
167 951 25 4476 Bahama Way $520.00
167 951 26 4472 Bahama Way $520.00
167 951 27 4468 Bahama Way $182.00
167 951 28 4464 Bahama Way $182.00
167 951 29 4460 Bahama Way $182.00
167 951 30 4456 Bahama Way $182.00
167 951 31 4452 Bahama Way $182.00
167 951 32 4448 Bahama Way $182.00
167 951 33 4444 Bahama Way $182.00
167 951 34 4440 Bahama Way $182.00
167 951 35 4443 Cancun Court $182.00
167 951 36 4447 Cancun Court $182.00
167 951 37 4451 Cancun Court $182.00
167 951 38 4455 Cancun Court $182.00
167 951 39 4459 Cancun Court $182.00
167 951 40 4463 Cancun Court $182.00
167 951 41 4467 Cancun Court $182.00
167 951 42 4471 Cancun Court $520.00
167 951 43 4464 Cancun Court $520.00
167 951 44 4460 Cancun Court $520.00
167 951 45 4456 Cancun Court $182.00
167 951 46 4452 Cancun Court $520.00
167 951 47 4448 Cancun Court $182.00
167 951 48 4444 Cancun Court $182.00
167 951 49 Parcel F $-
167 951 50 4417 Cancun Drive $182.00
167 951 51 4421 Cancun Drive $182.00
167 951 52 4425 Cancun Drive $182.00
167 951 53 4429 Cancun Drive $182.00
Packet Page 53 of 874Attachment 3 Page 38 of 39

5698.002.021
July 6, 2022

BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT
FY 2022/2023 NOTES/UNITS
167 951 54 Parcel E $-
167 951 55 Parcel D $-
167 951 56 Parcel J $-
167 951 57 Parcel I $-
167 952 1 4440 Tahiti Drive $182.00
167 952 2 4444 Tahiti Drive $182.00
167 952 3 4448 Tahiti Drive $182.00
167 952 4 4452 Tahiti Drive $182.00
167 952 5 4456 Tahiti Drive $182.00
167 952 6 4460 Tahiti Drive $182.00
167 952 7 4464 Tahiti Drive $182.00
167 952 8 4468 Tahiti Drive $182.00
167 952 9 4472 Tahiti Drive $182.00
167 952 10 4476 Tahiti Drive $182.00
167 952 11 Parcel H $-
167 952 12 4475 Bahama Way $182.00
167 952 13 4471 Bahama Way $182.00
167 952 14 4467 Bahama Way $182.00
167 952 15 4463 Bahama Way $182.00
167 952 16 4459 Bahama Way $182.00
167 952 17 4455 Bahama Way $182.00
167 952 18 4451 Bahama Way $182.00
167 952 19 4447 Bahama Way $182.00
167 952 20 4443 Bahama Way $182.00
167 952 21 4441 Bahama Way $182.00
$112,528.00
Packet Page 54 of 874Attachment 3 Page 39 of 39

Agenda Item No: 4.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Approval of Meeting Minutes from May 2024
RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for May 2024 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to modify the minutes which will result in bringing this item back at a future date.

STAFF CONTACT
Delaney Dombrowski, Acting Deputy City Clerk
(707) 4287402
[email protected]
COORDINATED WITH
City Attorney's Office
Packet Page 55 of 874

Agenda Item No: 4.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Approval of Meeting Minutes from May 2024RECOMMENDED ACTIONApprove the meeting minutes.STATEMENT OF ISSUEMinutes need approval by the City Council.DISCUSSIONThe City Council Minutes for May 2024 have been approved by the city attorney and need councilapproval.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may choose to modify the minutes which will result in bringing this item back at a futuredate.STAFF CONTACTDelaney Dombrowski, Acting Deputy City Clerk(707) 428[email protected] WITH City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: City Council Closed Session Minutes 572024 Attachment 2: City Council Minutes 572024
Attachment 3: City Council Closed Session Minutes 5212024 Attachment 4: City Council Minutes 5212024
REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 5/14/2024 2:21 PM
Packet Page 56 of 874

Page 1 ends

CITY OF FAIRFIELD

CLOSED SESSION MEETING

SPECIAL MEETING
TUESDAY, MAY 7, 2024; 5:30 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Cat Moy called the meeting to order at 5:30 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams, and Vice-Mayor Pam Bertani. Councilmember Doriss Panduro was absent.

No persons wished to speak in person or via Zoom at public comment.

The City Council went into closed session on Item #1 - Conference with Legal Counsel re: Existing Litigation - Solano County Orderly Growth Committee v. City of Fairfield, et. al., Solano County Superior Court case no. FCS059198. Present were City Attorney David Lim and City Manager David Gassaway.

The City Council came out of closed session.

Mayor Moy adjourned the meeting at 5:39 p.m.

______________________________
City Attorney
________________________________
Mayor Cat Moy

Packet Page 57 of 874Attachment 1 Page 1 of 1

CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

CONCURRENT MEETING
TUESDAY, MAY 7, 2024; 6:00 PM
HARRY T. PRICE MEMORIAL COUNCIL CHAMBER, 1000
WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat Moy called the meeting of the City Council to order at 6:02 p.m.

ROLL CALL

On roll call were Councilmembers Doug Carr, Scott Tonnesen, Rick Vaccaro, and K. Patrice Williams; Vice Mayor Pam Bertani and Mayor Moy. Councilmember Doriss Panduro was absent.

INVOCATION

Pastor John Reed of Fairfield Church of Christ gave an invocation.

PLEDGE OF ALLEGIANCE

Vice Mayor Bertani led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Williams reported she attended the Fairfield Volkswagen grand opening and ribbon cutting and said it was great to see “Auto Row” busy compared to during the pandemic. She shared that she took a tour of Fairfield with Tony Wade, local historian, and author. She toured the industrial parks with Vice Chairman Brooks Pedder of CBRE, and Executive Director Kari Rader gave her a tour of Change and New Beginnings (CAN-B) homeless navigation center. In conclusion, Ms. Williams spoke about the ad hoc emergency housing committee Mayor Moy, Councilmember Carr, and she formed .

Councilmember Tonnesen reported he attended the grand opening of Farmers Market on May 2 with his colleagues. He shared that several downtown restaurants offer a discount every Thursday afternoon from 3-7 pm during the Farmers Market. He stated that he attended a festive Cinco de Mayo event in Suisun City with local elected officials.

Councilmember Vaccaro shared that he and Councilmember Tonnesen attended the Police Department’s Prescription Drug Take Back event on April 27 and that they were amazed at the amount of drugs that people dropped off; he thanked the citizens who participated . He reported that he and several colleagues attended the successful 3rd Annual Brews, Blues, and Barbecue event on April 20. He said his grandkids had fun playing games.

Mayor Pam Bertani thanked everyone who participated in the National Day of Prayer event that the Fairfield Clergy Action Network hosted in the Harry T. Price Memorial Council Chamber on May 2. She

Packet Page 58 of 874Attachment 2 Page 1 of 5

reported that a homeless roundtable is happening on Wednesday, May 29, from 10 a.m. to 1 p.m. at the Fairfield Community Center in Willow Hall. She invited the community to attend and be a part of the solution.

Councilmember Carr reported he attended U.S. Congressman John Garamendi’s annual barbecue in Valley Springs and thanked him for the invitation. He shared that new restaurant “Saigon” in downtown is wonderful with reasonable prices.

Mayor Moy welcomed everyone. She shared that she and Councilmember Tonnesen attended the Employee Recognition Ceremony at the Downtown Theatre May 7 and she congratulated the employees who were recognized for years of service, special department awards, and city manager’s commendation awards. Next, she thanked Assistant City Manager Savita Chaudhary for filling in for City Manager David Gassaway this week. She congratulated her on winning the Women Leading Government Career Excellence Award at the recent Women’s Leadership Summit hosted by the Municipal Management Association of Northern California . Lastly, she asked Assistant Public Works Director (Engineering) Ryan Panganiban to give an update on Red Top Road.

CITY MANAGER REPORT

Assistant City Manager Chaudhary had nothing to report. She stated she was unaware of any changes to the agenda.

CITY ATTORNEY REPORT

City Attorney David Lim stated if anyone wanted to speak about PVMMD that was unrelated to Item 5, they could do so during regular public comment.

CITY CLERK REPORT

City Clerk Karen Rees thanked the Student Council of Sheldon Academy for adopting Woolner Avenue and holding their first cleanup. She also thanked adoptees Ana P otero & Ruth Clawson and crew; Steven Edmundson & Gold Ridge Neighbors; June Johnsen & Rolling Hills Network, and Michael and Peggy Richerson for their regular cleanups around Beck Avenue.

PRESENTATIONS

1. Proclamation declaring Asian & Pacific Islander Month Presented by Councilmember Rick Vaccaro to Hermie Sunga, former Vallejo City Councilmember and member of the Solano County Filipino-American Chamber of Commerce.

2. Proclamation declaring Public Service Recognition Week Presented by Councilmember Doug Carr to Human Resources Director Farbod Pirouzmand

3. Employee Recognition Ceremony by HR Director Farbod Pirouzmand.

4. City Manager Commendation Awards – Assistant City Manager Chaudhary presented the awards to the following: FAST Transportation employees: Shaun Vigil, Lynette Syme, Lindsay Parker, and Ron Bremer; Tiffany Bossi of Human Resources; and Yuliya Elbo of Finance.

Packet Page 59 of 874Attachment 2 Page 2 of 5

PUBLIC COMMENTS

Vani spoke about construction in Green Valley.

Mark Carmody, Rick Johnson, Theda Peck, Chris & Leia Sawyer, Marites & Ryan Cabanero, Jorge Albarran, Jose Gignoy, and Crystal Fong spoke about Paradise Valley Maintenance & Monitoring District.

Dorothy Riley spoke about her rights, nanobots, and mind control.

Councilmember Vaccaro asked for the PVMMD audit to be placed on a future council agenda. Vice Mayor Bertani seconded the motion. Mayor Moy said she would agendize it but could not give an exact date when.

Convened PVMMD meeting at 7:13 p.m.

Citizen Theda Peck asked for Item 5 to be removed from PVMMD Consent for discussion.

PVMMD CONSENT CALENDAR

5. Public Works Sr. Management Analyst Chris Lewis recommended to Council that it approve Resolution 2024-01 of the Paradise Valley Maintenance and Monitoring District Board Granting Preliminary Approval of the Fiscal Year 2024-2025 Budget, Declaring Intention to Order the Levy and Collection of Assessments for Fiscal Year 2024-2025, and Providing Notice of a Public Hearing Thereon for the Paradise Valley Maintenance and Monitoring District .

Theda Peck and Mark Carmody spoke on Item 5.

Vice Mayor Bertani made a motion to continue Item 5. Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

Reconvened meeting of the City Council at 7:30 p.m.

CONSENT CALENDAR

6. Resolution 2024-84 of the City Council of the City of Fairfield Approving the First Amendment to the License Agreement Between the City of Fairfield and Global Signal Acquisitions LLC for Property Access to APN 0151-110-070, off Rancho Solano Parkway

7. Resolution 2024-85 of the City Council of the City of Fairfield Accepting the First-In Alerting Platform Systems Project as Complete

8. Resolution 2024-86 of the City Council of the City of Fairfield Accepting the Building Demolition and Removal at 1100, 1116, 1118, and 1120 Texas Street Project as Complete

9. Resolution 2024-87 of the City Council of the City of Fairfield Accepting t he CDBG Linear Park Trail Lighting Project as Complete

10. Resolution 2024-88 of the City of Fairfield Authorizing the Levy of Special Taxes within Community Facilities District No. 1 for Fiscal Year 2024-2025

11. Resolution 2024-89 of the City Council of the City of Fairfield Granting Preliminary Approval of the Fiscal Year 20242025 Engineer’s Report, Declaring Intention to Order the Levy and Collection of Packet Page 60 of 874Attachment 2 Page 3 of 5

Assessments, and Providing Notice of a Public Hearing Thereon for the Smith Ranch Assessment District

Councilmember Williams asked for Item 12 to be pulled for discussion.

12. Resolutions 2024-90 through 2024-107 of the City Council of the City of Fairfield Granting Preliminary Approval of Fiscal Year 2024-2025 Engineer’s Reports, Declaring Intention to Order the Levy and Collection of Assessments, and Providing Notice of a Public Hearing for Landscaping and Lighting Maintenance Districts No. 1 – Gateway, No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 10 – Southbrook, No. 11 – Paradise Valley North, No. 12 – Downtown Business District, No. 13 – North Cordelia, No. 14 – Woodlake, No. 15 – Gold Ridge, No. 16 – Creekside at Cordelia, No. 17 – Chadbourne-Beck-Cordelia, No. 18 – Gold Ridge Park, No. 19 – Corporate Commons, No. 2023-1 (Gateway), and No. 2023-11 (Paradise Valley)

Councilmember Williams asked clarifying questions regarding Item 12. Councilmember Vaccaro made a motion to approve Item 12. Vice Mayor Bertani seconded the motion. The motion carried unanimously or (6-0).

Vice Mayor Bertani made a motion to approve the consent calendar excluding Item 12.

Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

NEW BUSINESS

13. Director of Parks & Recreation Kristina Kaunzinger gave an update on Parks, Recreation, Open Space Master Plan and asked for Council input.

Council received the report. Director Kaunzinger assigned “homework” for council to review themes and ideas on several handouts and to select top two priorities for each of the main themes or ideas to improve and/or enhance the Master Plan. She asked that they return the handouts with their input to Kelly Ballard by May 21st.

PUBLIC HEARINGS

14. Assistant Director of Public Works (Utilities), Michael Hether, requested that the Council open the CONTINUED Public Hearing; and approve Resolution 2024-81 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Power Purchase Agreement with Onyx Development Group LLC for the Provision and Operation of a Solar Field at the Waterman Water Treatment Plant .

Mayor Moy opened the hearing.

Scott Eisen, Rudy Guzman, Darci Preissor, and Tim Dowling spoke on Item 14.

Mayor Moy closed the hearing. After a lengthy discussion, Mayor Moy made a motion to continue the public hearing to June 4, 2024. Vice Mayor Bertani seconded the motion. The motion carried unanimously (6-0).

15. Public Works Sr. Management Analyst Lewis recommended the Council open the Public Hearing and approve Resolution 2024-108 of the City Council of the City of Fairfield Annexing Territory (Cement Hill Retail Center) to Community Facilities District No. 2023-2 (Train Station Specific Plan II) as Annexation No. 1, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and

Packet Page 61 of 874Attachment 2 Page 4 of 5

Resolution 2024-109 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2023-2 (Train Station Specific Plan II), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2023-2 (Train Station Specific Plan II) Annexation No. 1 (Cement Hill Retail Center).

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Mayor Moy made a motion to approve Resolution 2024-108. Councilmember Vaccaro seconded the motion. The motion carried unanimously (6-0).

City Clerk Rees opened the ballots and read that there were two Yes votes in favor of annexation.

Councilmember Carr made a motion to approve Resolution 2024-109. Mayor Moy seconded the motion.

The motion carried unanimously (6-0).

16. Police Lt. Sam Rowland recommended to council that it open the Public Hearing; and approve Resolution 2024-110 of the City Council of the City of Fairfield Authorizing the City Manager to Approve the Purchase and Use of Military Equipment in Accordance with City Ordinance 2022- 06.

Mayor Moy opened the hearing. Dorothy Riley spoke on Item 16. Mayor Moy closed the hearing.

Vice Mayor Bertani made a motion to approve Resolution 2024-110. Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

17. Assistant City Manager Chaudhary recommended to council that it open the Public Hearing; and approve Resolution 2024-111 of the City Council of the City of Fairfield Approving the Comprehensive User Fee Study and Amending the Master Fee Schedule for Fiscal Year 2024-2025 .

Mayor Moy opened the public hearing. Dorothy Riley spoke on Item 17. Mayor Moy closed the public hearing.

Councilmember Tonnesen made a motion to approve Resolution 2024-111. Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

THE MEETING WAS ADJOURNED AT 9:09 P.M. TO TUESDAY, MAY 21, 2024, 6:00 P.M., HARRY T.

PRICE MEMORIAL COUNCIL CHAMBER.

______________________________
City Clerk

____________________________
Mayor

Packet Page 62 of 874Attachment 2 Page 5 of 5

Page 1 ends

CITY OF FAIRFIELD

CLOSED SESSION MEETING

SPECIAL MEETING
TUESDAY, MAY 21, 2024; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Vice-Mayor Pam Bertani called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams, and Vice-Mayor Pam Bertani. Councilmember Doug Carr was absent. Mayor Moy arrived at 5:15 PM.

No persons wished to speak in person or via Zoom at public comment.

The City Council went into closed session on Item #1 - Conference with Legal Counsel re: Existing Litigation - Workers compensation claim by James Velasco, Claim No. FFL2200058. Present were City Attorney David Lim, City Manager David Gassaway, Attorney Shannon Ripple (Zoom), Human Resources Director Farbod Pirouzmand, and Assistant Human R esources Director Angela Broaddus.

The City Council went into closed session on Item #2 - Conference with Legal Counsel re: Existing Litigation - Workers compensation claim by E.F. Ryan Hughes, Claim No. FFL2100152. Present were City Attorney David Lim, City Manager David Gassaway, Attorney Shannon Ripple (Zoom), Human Resources Director Farbod Pirouzmand, and Assistant Human Resources Director Angela Broaddus.

The City Council went into closed session on Item #3 - Conference with Legal Counsel re: Red Top Road Expansion Project. Present were City Attorney David Lim, City Manager David Gassaway, and City Engineer Ryan Panganiban.

The City Council came out of closed session.

Mayor Moy adjourned the meeting at 5:55 p.m.

______________________________
City Attorney
________________________________
Mayor Cat Moy

Packet Page 63 of 874Attachment 3 Page 1 of 1

CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL
TUESDAY, MAY 21, 2024; 6:00 PM
HARRY T. PRICE MEMORIAL COUNCIL CHAMBER, 1000
WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 6:05 p.m.

ROLL CALL

On roll call were Councilmembers Doriss Panduro, Scott Tonnesen, Rick Vaccaro, and K. Patrice Williams; Vice Mayor Pam Bertani, and Mayor Moy. Councilmember Doug Carr was absent.

INVOCATION

Minister Chris Weigand of The Love Community Church gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Panduro led the Pledge of Allegiance.

COUNCIL REPORTS

Vice Mayor Bertani congratulated her son Dylan Bertani on his upcoming college graduation from California State University of Dominguez Hills with a Bachelor of Arts degree in Film, Television, and Media. She added that he is interviewing for an internship at Disney!

Councilmember Panduro reported that she and several colleagues attended a culinary event hosted by students at Fairfield High School. She commented that there is a future Michelin star chef in the program at Fairfield High.

Councilmember Vaccaro thanked Mayor Moy for giving him the opportunity to speak at the Fairfield- Suisun Unified School District (FSUSD) Highest Honors event on May 17 for graduating seniors. He shared that as a former high school principal , it was very meaningful. He reported that he attended his grandson’s (Mason) first grade graduation.

Councilmember Tonnesen reported that he and others visited businesses in downtown Fairfield in the 800 block of Texas Street, which is part of a monthly effort to visit each business to offer them assistance. He thanked Crime Prevention Specialist Nicole Russo , who has been very helpful in offering businesses support during the visits. He shared that he attended Solano County’s 35th Peace Officers Memorial ceremony, which honors fallen officers each year. Lastly, he thanked Special Events Program Coordinator Juan Segura for the good job he did in coordinating the Junk in the Trunk event on May 18 at Laurel Creek Park.

Packet Page 64 of 874Attachment 4 Page 1 of 5

Councilmember Williams also thanked the culinary arts students at Fairfield High School for hosting city councilmembers and others. She shared that it was fun to “break bread” (baked by the students) at this special event. She reported that she attended the quarterly meeting of FSUSD, City of Fairfield, and Solano Community College.

Mayor Moy reported she attended a Buddhist New Year celebration in Suisun Valley which was a Mother’s Day event. She said the food, dress, and parade were spectacular and that the entire city council will be invited next year!

CITY MANAGER REPORT

City Manager David Gassaway reported that Travis Air Force Base nominated him to be one out of one-hundred civic leaders from across the country to attend the Air Force Air War College 70th Annual National Security Forum in Alabama May 7-9, 2024, which is why he was not at the May 4 council meeting. The civic leaders were able to learn about the threats our Department of Defense and our military are focused on and ways in which we can continue to support our military, and especially Travis AFB for Fairfield. He said it was an incredible experience. He said they asked each leader to return to their respective communities and implore their residents to contact their Congressmembers to implore them to adopt budgets on time so that our military personnel are being paid on time, as just one example He stated there were no changes to the agenda.

CITY ATTORNEY REPORT

City Attorney David Lim reported that in the matter of Douglas Campbell’s workers’ compensation cases FFL2200164 and FFL2200180, the matters were resolved before the Workers Compensation Appeals Board. Individuals can seek that public order from the Workers’ Compensation Appeals Board if they like.

In the case of Mary Ann Dawkins-Padigela v. City of Fairfield (Solano County #FCS—056992), the City of Fairfield settled the matter with plaintiff in the sum of $750,000.

CITY CLERK REPORT

City Clerk Karen Rees reported that she was seeking volunteers to help at a Trash Mob on Saturday, May 25, from 9-11 am at 2030 North Texas Street (old bowling alley site).

PRESENTATIONS

1. Fire Chief John Sturdee and Police Captain Brad Collins presented Citizen's Life Saving Award to Susan Dagcuta, Maria Betts, and City of Fairfield Employee Carlton Square (Carlton was unable to attend.

2. Adopt-A-Street Recognition Award Presented by Mayor Moy to Ana Petero for her dedication to “Keeping Fairfield Beautiful” by picking up trash on a weekly basis since 2018. Ana is the person who initiated the formation of the Adopt A Street program.

3. Proclamation Declaring National Tennis Month Presented by Councilmember Tonnesen Packet Page 65 of 874Attachment 4 Page 2 of 5

to Solano Community Tennis Association President Tony Mras.

4. Proclamation Declaring National Public Works Week Presented by Councilmember Panduro to Public Works Assistant, Utilities, Michael Hether.

PUBLIC COMMENTS

Kyle Ochenduszko spoke about the assistance he gave to a shooting victim in Cordelia on May 20 and the excellent response from Fairfield Fire and Police.

Brett Nelson spoke about the Lopes Road closure and suggested alternatives for bike riders.

Alex Lunine spoke about upcoming events hosted by Sustainable Solano.

Dennis Green shared that May is Mental Health Awareness Month.

CONSENT CALENDAR

5. Approval of Meeting Minutes from April 2024

6. Resolution 2024-112 of the City Council of the City of Fairfield Approving a Memorandum of Understanding Between Community Action Partnership of Solano, Joint Powers Auth ority; Solano County; and the Cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo for Cost Sharing Administrative Expenses

7. Resolution 2024-113 of the City Council of the City of Fairfield Authorizing the Acceptance of the Manufactured Housing Opportunity and Revitalization Program Award

8. Resolution 2024-114 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Grant Agreement Between the Solano Transportation Authority and the City of Fairfield for Solano Safe Routes to School Funds

9. Resolution 2024-115 of the City Council of the City of Fairfield Authorizing the Acceptance of the Fiscal Year 2023-2024 Low Carbon Transit Operations Program (LCTOP) Grant Allocations from the Greenhouse Gas Reduction Fund for Electric Infrastructure Upgrades at the Fairfield Corporation Yard

10. Resolutions 2024-116 through 2024-120 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 3 to Extend the Terms of the Design Service Agreements for On-Call Engineering Services for Capital Improvement Projects between the City of Fairfield and Bennett Engineering Services, Inc., Coastland Civil Engineering, Inc., DKS Associates, Kimley-Horn and Associates, Inc., and West Yost Associates

11. Resolution 2024-121 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement between the City of Fairfield and West Yost Associates for On-Call Water System Geographic Information System Updates and Hydraulic Modeling Services

12. Resolution 2024-122 of the City Council of the City of Fairfield Approving Plans and Specifications and Awarding a Contract to R + R Pacific Construction for the Allan Witt Community Packet Page 66 of 874Attachment 4 Page 3 of 5

Park Phase 3 All Inclusive Playground Project

13. Resolution 2024-123 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Woolner Avenue by Solano-Napa Habitat for Humanity) to Community Facilities District No. 2012-2 and Authorizing the Levy of Special Taxes Therein for Annexation No. 68

14. Resolution 2024-124 of the City Council of the City of Fairfield Approving the Transfer of Land Located on Business Center Drive More Commonly Known as Assessor Parcel Number 0148- 540-180 from Green Valley Land, LLC to the City of Fairfield and Authorizing the City Manager to Execute a Grant Deed

Vice Mayor Bertani made a motion to approve the consent calendar. Councilmember Panduro seconded the motion. The motion carried unanimously (6-0).

NEW BUSINESS

15. Landscape Maintenance Manager Gary Sponsler opened the discussion on Proposed Updated Recommendations to Ordinance 2020-04 for the Use of Electric Bikes (E- bikes) at Rockville Hills Regional Park. Co-Chair Jared Preston of the Rockville Hills Regional Park Citizens Advisory Committtee gave a presentation and answered questions.

James Carr, Danielle Guisande, Vince Guisande, Michael Flood, Julie Baptista, Karlyn Lewis, Dennis Green, Chris Drake, and Veronica Cornett spoke on Item 14.

City Council received the report. After a lengthy discussion, Council decided to take a six-month pause on changing Ordinance 2020-04 to enable staff to do further research. The main concern was that the park ranger has been on leave for eight months with no return date, therefore, there is no one on staff that can enforce code violations or oversee the addition of Class-1 E-bikes. Several councilmembers were in favor of allowing Class-1 E-bikes but not without staff to oversee the program.

16. Associate Planner and Project Manager Jesse Hernandez opened the discussion and gave a presentation seeking direction regarding General Plan Update Draft Policies.

Duane Kromm spoke on Item 16.

City Council received the report. Ms. Hernandez went through each policy discussion question and asked Council for input.

On Policy Discussion Question 1: Council agreed that the minimum residential density be increased at the Cordelia-Suisun Valley Gateway from 18 dwelling units per acre to 40 du/acre (instead of 18 du/acre to 25 du/acre).

On Questions 2-7, Council agreed to each question with a Yes answer.

On Question 8, Council asked that it be removed and stated it should not be part of the General Plan.

Council stated that they had no further input.

ADJOURNED MEETING AT 8:54 P.M. TO TUESDAY, JUNE 4, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Packet Page 67 of 874Attachment 4 Page 4 of 5

________________________________
City Clerk

______________________________
Mayor
Packet Page 68 of 874Attachment 4 Page 5 of 5

Agenda Item No: 5.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:City Council of the City of Fairfield Fiscal Year 20242025 Strategic Goals and Priorities
RECOMMENDED ACTION
Approve Fiscal Year (FY) 20242025 Strategic Goals and Priorities.

STATEMENT OF ISSUE
Each year, the City Council holds a strategic goalsetting session to identify goals and priorities for the City in the coming year. Goal setting helps the City establish, prioritize, or reform programs and projects for the upcoming fiscal year.

DISCUSSION
In January 2024, the council, the Senior Leadership Team, and other key staff members held a twoday strategic goalsetting workshop. During both days, the council and staff discussed a longterm vision for the city organization, reviewed existing six overarching goals, and prioritized numerous other objectives for the coming year. Following the workshop, the Senior Leadership Team worked to expand on the objectives with various strategies and created a strategic goals document to highlight City priorities in the coming fiscal year.

In January 2024, staff presented the launch of the transparency portal for tracking of the City Council Goals and Priorities. The FY 20232024 goals are currently listed and the portal is updated quarterly by staff. The portal can be accessed here: https://transparency.fairfield.ca.gov . The strategic goals document will guide City's efforts in the coming year and identify areas where work is already underway, or new programs or projects are needed.

The goals and priorities will be uploaded to the transparency portal effective July 1, 2024. Staff will continue to provide quarterly updates. City management will use the goals and objectives outlined to hold departments accountable in responding to the community's priorities.

FINANCIAL IMPACT
There is no direct financial impact on the approval of the annual goals. However, some programs or Packet Page 69 of 874

Agenda Item No: 5.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:City Council of the City of Fairfield Fiscal Year 20242025 Strategic Goals andPrioritiesRECOMMENDED ACTIONApprove Fiscal Year (FY) 20242025 Strategic Goals and Priorities.STATEMENT OF ISSUEEach year, the City Council holds a strategic goalsetting session to identify goals and priorities for theCity in the coming year. Goal setting helps the City establish, prioritize, or reform programs and projectsfor the upcoming fiscal year.DISCUSSIONIn January 2024, the council, the Senior Leadership Team, and other key staff members held a twodaystrategic goalsetting workshop. During both days, the council and staff discussed a longterm vision forthe city organization, reviewed existing six overarching goals, and prioritized numerous other objectivesfor the coming year. Following the workshop, the Senior Leadership Team worked to expand on theobjectives with various strategies and created a strategic goals document to highlight City priorities inthe coming fiscal year.In January 2024, staff presented the launch of the transparency portal for tracking of the City CouncilGoals and Priorities. The FY 20232024 goals are currently listed and the portal is updated quarterly bystaff. The portal can be accessed here: https://transparency.fairfield.ca.gov . The strategic goalsdocument will guide City's efforts in the coming year and identify areas where work is already underway,or new programs or projects are needed.The goals and priorities will be uploaded to the transparency portal effective July 1, 2024. Staff willcontinue to provide quarterly updates. City management will use the goals and objectives outlined tohold departments accountable in responding to the community's priorities.

FINANCIAL IMPACT
There is no direct financial impact on the approval of the annual goals. However, some programs or projects stemming from the strategic goals may require financial resources to implement. Those items are already included in the budget or will require additional council authorization as they advance.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the strategic goals document or provide other direction to staff.

STAFF CONTACT
Savita Chaudhary, Assistant City Manager
(707) 4287582
[email protected]
COORDINATED WITH
City Attorney's Office, City Manager's Office, Community Development Department, Finance Department, Fire Department, Human Resources Department, Parks and Recreation Department, Police Department, Public Works Department, Information Technology, Housing Services Department
ATTACHMENTS:

Description
Attachment 1: City Council Goals and Priorities 20242025 REVIEWERS:

Reviewer Action Date
Chaudhary, Savita Approved 6/3/2024 8:26 PM
Ballard, Kelly Approved 6/4/2024 10:40 AM
Ballard, Kelly Approved 6/4/2024 10:41 AM
Packet Page 70 of 874

Packet Page 71 of 874Attachment 1 Page 1 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 2 of 19 ends

City Vision:

Fairfield is a vibrant, safe, clean, affordable, and diverse community with robust commerce and thriving businesses.

City Mission:

To foster a sense of pride in the community, improve the lives of our residents, and deliver dependable essential services through integrity, professionalism, and fiscal responsibility.

We Value:
• Communication
• Diversity
• Inclusion
• Innovation
• Transparency

Council Priorities:

Homelessness Goal: Reduce homelessness and the impacts of homelessness Quality of Life Goal: Elevate Fairfield as the place to live, work, and play Downtown Development Goal: Create an economically vibrant and safe downtown with equal access to all
Housing Goal: Provide housing diversity affordable and accessible to all Organizational Excellence Goal: Become a leader in local government best practices Community Engagement Goal: Increase diversity of opportunity to engage the Fairfield community

Packet Page 72 of 874Attachment 1 Page 2 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 3 of 19 ends

Table of Contents
Homelessness ............................................................................................................................................... 4 Objective HM 1 – Develop Street Outreach ............................................................................................. 4 Objective HM 2 – Convert Shelter Solano to Navigation Center .............................................................. 4 Objective HM 3 – Increase number of shelter beds ................................................................................. 4 Objective HM 4 – Support CAP Solano ..................................................................................................... 4 Quality of Life ................................................................................................................................................ 5 Objective QL 1 – General Plan .................................................................................................................. 5 Objective QL 2 – Public Safety .................................................................................................................. 5 Objective QL 3 – Infrastructure and Beautification .................................................................................. 6 Objective QL 4 – Programs and Services ................................................................................................... 8 Objective QL 5 – Economic Development ................................................................................................. 8 Downtown Development .............................................................................................................................. 9 Objective DD 1 – Increase Residential Housing ........................................................................................ 9 Objective DD 2 – Improve Infrastructure .................................................................................................. 9 Objective DD 3 – Commercial Development .......................................................................................... 10 Objective DD 4 – Placemaking and Activation ........................................................................................ 10 Housing ....................................................................................................................................................... 11 Objective HS 1 – Increase Revenue ........................................................................................................ 11 Objective HS 2 – Initiatives to Reduce Housing Barriers ........................................................................ 11 Objective HS 3 Develop Mixed Income & Affordable Housing ............................................................... 12 Organizational Excellence ........................................................................................................................... 13 Objective OE 1 – Retain, Recruit, and Develop an Empowered, Engaged, and Diverse Workforce ....... 13 Objective OE 2 – Develop Strong and Effective Systems and Processes ................................................ 14 Objective OE 3 – Enhance the Customer Experience ............................................................................. 15 Objective OE 4 – Ensure Fiscal Sustainability.......................................................................................... 16 Community Engagement ............................................................................................................................ 18 Objective CE 1 – Increase Outreach ........................................................................................................ 18 Objective CE 2 – Events ........................................................................................................................... 18 Objective CE 3 – Intentional Campaign ................................................................................................... 19

Packet Page 73 of 874Attachment 1 Page 3 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 4 of 19 ends

Homelessness
Goal: Reduce homelessness and the impacts of homelessness Objective HM 1 – Develop Street Outreach
Action Items Responsible Workload Timeframe Est. Cost
HM 1.1 Develop Street Outreach PD, CMO,
FD Heavy FY 23-24 $550k

1. Develop programming needs and contract services for a Homeless Street Outreach team

2. Focus on holistic, wrap around services to include medications, case management, housing services, and other identified services

3. Completed: Research other City ordinance that address the issue and complete Critical Infrastructure Ordinance and its implementation

4. Completed: Safe Parking Ordinance

Objective HM 2 – Convert Shelter Solano to Navigation Center Action Items Responsible Workload Timeframe Est. Cost
HM 2.1 Convert Shelter Solano to
Navigation Center CMO Heavy FY 23-25 $1.6M

1. Develop transition plan for Shelter Solano into a Navigation Center including required maintenance and infrastructure improvements, operating model, and budget requirements

2. Identify funding sources and confirm regional partners in the use of the Navigation Center

Objective HM 3 – Increase number of shelter beds
Action Items Responsible Workload Timeframe Est. Cost
HM 3.1 Cancelled Increase number of
shelter beds
CMO +
Housing Mod. FY 23-25 $550k

1. Completed Develop packaged pallet shelter program for additional beds

2. Cancelled Issue RFP for operator

3. Cancelled Once program developed and operator selected, purchase additional pallets (quantity TBD) and create implementation timeline

Objective HM 4 – Support CAP Solano
HM 4.1 NEW - Support CAP Solano CMO +
Housing Mod. FY 24-25 $TBD

1. Support CAP Solano’s staffing implementation plan

2. Develop a Fact Sheet – Talking Points for Homelessness Efforts Packet Page 74 of 874Attachment 1 Page 4 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 5 of 19 ends

Quality of Life
Goal: Elevate Fairfield as the place to live, work, and play Objective QL 1 – General Plan
Action Item Responsible Workload Timeframe Est. Cost
QL 1.1 General Plan CD + SLT Heavy FY 23-25 $1.4M

1. Complete a draft General Plan by end of 2023, with final adoption in 2024

Objective QL 2 – Public Safety
Action Item Responsible Workload Timeframe Est. Cost
QL 2.1 Completed Crime Reduction –
NIBRS implementation PD Heavy FY 23-24 TBD

1. Completed Implement National Incident-Based Reporting System (NIBRS)

2. Completed Increase frequency of crime data reporting and trends to the City Council and public

3. Completed Conduct a presentation on the new NIBRS system compared to the old UCR system to educate community on changes

4. Completed Develop a CompStat report for NIBRS reporting QL 2.2 Completed Traffic safety PD Mod. FY 23-24

1. Completed Begin a social media campaign on traffic safety, bicycle safety, pedestrian safety, and prevention techniques

2. Completed Implement increased enforcement to reduce the amount of injury collisions in the community
QL 2.3 EMS Study FD + CA Mod. FY 23-25 $150k

1. Lead partnership to improve Emergency Medical Service Delivery and increase revenue for city
QL 2.4 Completed Weed abatement
Program FD, PD, PW Heavy FY 23-24
FY24 total is
$163K (CFD-
$130K/ GF-
$33K)

FY25 is
currently set at
$135K (CFD-
$102K/ GF-
$33K).

1. Completed Expand Fire Prevention weed abatement program QL 2.5 NEW - Real Time Crime Center PD IT Mod FY 23-25 $200k

1. NEW - Establish the Real Time Crime Center

Packet Page 75 of 874Attachment 1 Page 5 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 6 of 19 ends

Objective QL 3 – Infrastructure and Beautification
Action Item Responsible Workload Timeframe Est. Cost
QL

3.1 Complete Parks, Recreation, &
Open Space Master Plan PR & PW Heavy FY 23-25 $524k

1. Complete Parks, Recreation, & Open Space Master Plan

2. Completed GIS inventory of all above-ground features within 27 parks, two public golf courses, three open space units, and three trails
QL

3.2 Energy Conservation Design
Build Services PW Mod. FY 23-25 TBD

1. Completed Select an energy conservation firm to perform an Investment Grade Audit (IGA) of city facilities.

2. Perform IGA, finalize proposed project list, and award a design-build energy services contract to complete selected energy upgrades

3.3 Allan Witt phase 3 PW Mod. FY 23-25 $5.2M

1. Completed Finalize the design for Allan Witt Phase 3, which includes an all-inclusive play area, parking lot, restroom, and picnic areas with shade structure

2. Bid project for construction starting FY 24-25

3.4 Cancelled PD Building
Expansion PW, PD, IT Mod. FY 24-26 $18M

1. Cancelled – Finalize the design for the Police Department 12,000 SF building expansion

2. Cancelled - Bid project for construction starting FY 25-26

QL 3.5 2030 N. Texas Street PW, PR, IT Mod. FY 23-25 $16M

1. Completed Finalize the design for the N. Texas Street park, including neighborhood center (future home of First 5 Solano), parking lot, play area, multi-use sports courts, multi- generational fitness node, perimeter walking path, and multi-use fields

2. Bid project for construction starting FY 23-24

3. Execute operating MOU with First 5 for programming at newly constructed Community Center QL 3.6 Finish Fire Station 36 & 39 FD, PW, IT Heavy FY 23-25 $27M

1. Completed Finalize the design for both Fire Station 36 (4525 Business Center Drive) and 39 (Peabody Road at Dobe Lane)

2. Bid projects for concurrent construction to realize economies of scale on design and construction costs

3. Duplicate – Removed - Bid projects for construction starting FY 23-24 QL 3.7 Water Master Plan PW + FIN Heavy FY 23-25 $1.1M

1. Develop a water utility master plan and perform a cost-of-service analysis and water rate study

2. Adopt a new plan and water rates
QL 3.8 Improve / Upgrade Transit
Service
PW,
Finance, IT Heavy FY 23-25 $1.6M - $2M

1. Completed Complete COA and present recommendation to City Council for consideration approval in September 2022

2. Completed Implement new fare structure in July 2023
Packet Page 76 of 874Attachment 1 Page 6 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 7 of 19 ends

3. Completed Implement microtransit in two pilot areas (Cordelia/Green Valley and NE Fairfield/TAFB)

4. NEW Expand microtransit to City Hall and FTC to provide connections to Downtown and regional transit options

5. NEW – Participate in new Solano County Transit 2030 initiative administered by the Solano Transportation Authority

QL 3.9 Digital Inclusion, Equity and
Broadband Infrastructure

IT, CMO,
PW, PR Heavy FY 23-28 $3M ARPA Funds

1. Explore opportunities for collaboration with community partners and public private partnerships for Broadband expansion for areas identified in General Plan for growth.

2. NEW Continue efforts for training, computer donation program to support Digital Inclusion and Equity

3. Completed Complete the above ground assessment and convert results into GIS data layers.

4. Completed Complete the underground assessment of broadband related assets.

5. Hire a consultant to develop standards.

6. Prioritize the CIP projects where broadband infrastructure can be included QL 3.10 Support Travis AFB CMO & PW Heavy FY 23-25 TBD (Grant funding)

1. Completed Complete Travis Regional Resiliency Review

2. Seek funding opportunities to implement infrastructure improvements identified under TRRR QL 3.11 NEW – Vanden/Canon Road
Overcrossing PW Heavy FY 23-28 $100M

1. Coordinate with One Lake developer to complete the design and construction of Vanden Road widening and grade separation

2. Coordinate with One Lake developer to complete design for Canon Road Overcrossing and secure outside agency approval

3. Seek and pursue funding opportunities for the Canon Road Overcrossing QL 3.12 NEW - Markeley Lane PW Heavy FY 24-27 $1.8M

1. Planning, design, right-of-way acquisition, and environmental permitting to develop shovel- ready construction documents
QL 3.13 NEW - Soccer Complex PW & PR Mod FY 23-26 $350k

1. Complete a site analysis, feasibility study, environmental clearances, and roughly 30% design QL 3.14 NEW - North Texas
Improvements

PW, CD,
PD Heavy FY 24-28 $400k

1. Develop lighting program to improve private parking lot lighting

2. Develop building investments program to incentivize property owner investments along the corridor

3. Develop ordinance to create a moratorium to limit smoke shops/liquor stores

4. Install Grasstik screening product along vacant property as a pilot project

5. Install ADA curb ramps along streets connecting to the corridor

Packet Page 77 of 874Attachment 1 Page 7 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 8 of 19 ends

Objective QL 4 – Programs and Services
Action Item Responsible Workload Timeframe Est. Cost
QL 4.1 First Five Program PR + CMO Light FY26

1. Collaborate with First 5 to offer joint recreational activities and special events QL 4.2 Implementation Plan – Parks
Master Plan Results PR + PW Light FY 24-25 TBD

1. Create an implementation plan for the projects and initiatives identified through the development of the Parks, Recreation, & Open Space Master Plan

Objective QL 5 – Economic Development
Action Item Responsible Workload Timeframe Est. Cost
QL 5.1 Rebrand the image of Fairfield
for business attraction CD Mod. FY 23-25 $600k

1. NEW Refine City’s economic development communications and messaging in conjunction with MOD

2. NEW Finalize multi-year economic development workplan and align activities with local, regional, and statewide partners when applicable
QL 5.2 Completed Complete Retail
Study CD Light FY 22-23 $75k

1. Completed Finalize retail study and implement recruitment strategy upon completion QL 5.3 Explore Micro Grids CMO, CD,
PW, IT Heavy FY 23-24 TBD

1. Explore partnership opportunities with public and private organizations to advance renewable energy solutions (e.g., micro grids) to provide more reliable and redundant electrical infrastructure to support business attraction efforts

2. Identify opportunities to leverage local infrastructure investments for state and federal grant funding
QL 5.4
Build partnerships with Visit
Fairfield and industry
stakeholders to enhance
Fairfield’s connection to Suisan
Valley’s agrotourism potential
CMO, CD Light FY 23-26 TBD

1. Establish partnerships to create mutual benefit to bring visitors, investment, and jobs to the growing agriculture and hospitality opportunities in the Suisun Valley

Packet Page 78 of 874Attachment 1 Page 8 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 9 of 19 ends

Downtown Development
Goal: Create an economically vibrant and safe downtown with equal access to all Objective DD 1 – Increase Residential Housing
Action Item Responsible Workload Timeframe Est. Cost
DD 1.1 Completed Develop 1100 block
of Texas St.

CMO, PW,
CD Mod. FY 23-25 $3M

1. Completed Demolish the 1100 Block of Texas Street (late spring/early summer 2023)

2. Cancelled – Issue request for development proposals to develop mixed use (will be removed from portal)

3. NEW Expand outreach to development community and promote the site as catalyst project opportunity in downtown Fairfield
DD 1.2 Sell Sem Yeto Property Housing,
PW, CD Heavy. FY 23-25 TBD

1. Initiate sale of Sem Yeto property for the development of new housing downtown

Objective DD 2 – Improve Infrastructure
Action Item Responsible Workload Timeframe Est. Cost
DD 2.1 Texas streetscapes plan Phase 1
and 1A PW + CD Mod. FY 23-25 $2.2M

1. Completed Develop a phased streetscape plan to improve and transform Texas Street

2. NEW Construction of Streetscape Plan Phase 1 Demolition staring Spring 2024

3. NEW Construction of Phase 1A Improvements anticipated Fall 2024 DD 2.2 Pursue PBID CD Heavy FY 23-24 $75k

1. Study feasibility of creating a Property Based Improvement District (PBID) to assist property owners with desired downtown maintenance and improvements DD 2.3 Utility upgrades PW Mod. FY 23-25 TBD

1. Completed Analyze the existing sewer infrastructure in and around downtown to determine if any upgrades are necessary to accommodate future development

2. NEW Analyze the existing water infrastructure in and around downtown to determine if any upgrades are necessary to accommodate future development DD 2.4 W. Texas Complete Street
Project PW Heavy FY 23-26 $23M

1. Cancelled Construct sewer improvements to transform the W. Texas Street corridor from Beck to Pennsylvania Ave – project not required

3. NEW Construct water, and roadway improvements to transform the W. Texas Street corridor from Beck to Pennsylvania Ave
DD 2.5 NEW - Streetscape Plan Phase
2 Corners & Pavement Overlay PW Mod. FY 24-25 350k

1. NEW Prepare streetscape plan phase 2 shovel-ready construction documents

Packet Page 79 of 874Attachment 1 Page 9 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 10 of 19 ends

Objective DD 3 – Commercial Development
Action Item Responsible Workload Timeframe Est. Cost
DD 3.1 Completed Implement REAP
Program CD Mod. FY 23-24 $250k

1. Completed Market the newly expanded REAP Program to interested businesses and property owners in the Downtown

2. Completed Facilitate and process REAP requests
DD 3.2
Reduce barriers to new
commercial development
(ministerial approval)
CD, PW, FD Mod. FY 23-25 TBD

1. Explore changes to City Zoning Ordinance to streamline the entitlement process for specific project types in downtown to reduce the time required for processing, thereby increasing certainty for applicants

Objective DD 4 – Placemaking and Activation
Action Item Responsible Workload Timeframe Est. Cost
DD 4.1 Increase Enforcement PD Mod. FY 23-24 Staff Time

1. Install new parking regulation signage and enforce illegal parking

2. Completed Work with downtown businesses to post no-sleeping signs in doorways to assist PD with enforcement

3. Completed Continue outreach of PD Community Action Team to support businesses to create a feeling of safety and security for businesses and community members DD 4.2
Advance branding campaign to
change perceptions of
downtown Same as QL 5.1
CD Mod. FY 23-25 $600k

1. Cancelled Continue to work with the City’s marketing consultant JStokes for downtown branding and marketing Cancelled and merged with QL 5.1 DD 4.3 Add more public art and art-
based programming CD Mod. FY 23-25 $150k

1. Integrate art, including Glashoff sculptures, into the downtown amenity zones as a part of the Streetscape project

2. Explore new mural opportunities, including a mural celebrating the city’s diversity

3. Work with local art-focused entities to add art programming in the downtown

4. Work with faculty at Fairfield-Suisun School District and Solano College to create opportunities for students to showcase their art

5. Create GIS data layer for public art

6. Completed Add art and safety reflectivity to bollards DD 4.4 NEW - Downtown Theater CD & PR Mod. FY 23-25 TBD

1. NEW Prepare and release RFP for city-owned theater with an emphasis on ensuring further utilization of the theater as a critical asset in downtown revitalization

Packet Page 80 of 874Attachment 1 Page 10 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 11 of 19 ends

Housing
Goal: Provide housing diversity affordable and accessible to all Objective HS 1 – Increase Revenue
Action Item Responsible Workload Timeframe Est. Cost
HS 1.1 Completed Submit Pro-Housing
designation application Housing + CD Mod. FY 23-24 $60k

1. Completed Submit Pro-Housing designation application to allow City to obtain priority status in state funding
HS 1.2 Develop Inclusionary Housing
Policy Housing + CD Mod. FY 23-25 $100k

1. Completed Issue Nexus Study RFP and initiate Nexus Study toward development of inclusionary Housing Policy to create dedicated source of funding for mixed oncome housing

2. Develop Inclusionary Housing Policy
HS 1.3 Property dispositions and
grants Housing + CD Mod. FY 23-25 $600k

1. Dispose of Successor Agency properties to replenish low mod funds and create more housing. 1) Sem Yeto 2) Hwy12

2. NEW Grants and fundraising

Objective HS 2 – Initiatives to Reduce Housing Barriers Action Item Responsible Workload Timeframe Est. Cost
HS 2.1
Implement Programs to
promote community
development and increase
access to housing
Housing +
CD Mod. FY 23-24 < $1M

1. Roll out ADU Program & Issue Loans

2. Completed Roll Out First Time HomeBuyer Program

3. Provide Housing Rehabilitation Loans to help 10 households with emergency grants and loans to complete deferred maintenance
 Completed CDBG
a) Annual Plan
b) Achieve timeliness by having CDBG Balance of no more than 1.5 times the grant amount c) Complete the Comprehensive Annual Performance and Evaluation Report (CAPER) d) Issue annual Notice Of Funding Availability (NOFA)
e) Provide Public Services to at least 300 households
HS 2.2 Section 8 Housing Choice
Vouchers Program
Housing +
CD Mod. FY 23-24 < $1M

1. Section 8 HCV Program
a) Annual Plan
b) Payment Standard Increase
c) SEMAP
d) Open Waiting List
Packet Page 81 of 874Attachment 1 Page 11 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 12 of 19 ends

e) Issue 750 vouchers (TB&PB)
Objective HS 3 Develop Mixed Income & Affordable Housing Action Item Responsible Workload Timeframe Est. Cost
HS 3.1
Provide Subsidy Financing and
City sponsorships for
development and presentation
of housing for extremely low
and moderate income
households
Housing Mod. FY 23-24 $2.1M

1. Issue NOFA to provide seed funding for developers to leverage additional resources to build affordable and mixed income housing

2. Complete special projects that will assist the City in prioritizing housing options for the homeless and at risk of homeless population

3. Completed Complete closing and start construction of Parkside Flats

4. Completed Initiate construction of 3 Habitat for Humanity homes on Woolner

5. Completed Complete construction of Pallet Shelter Project

6. Work with EAH to secure funding for Tabor Commons Project

7. NEW Support preservation of small to large multifamily development HS 3.2 Identify housing needs to
support Travis AFB CMO Light FY 23-25

1. Work with TAFB to identify housing needs to support service members

Packet Page 82 of 874Attachment 1 Page 12 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 13 of 19 ends

Organizational Excellence
Goal: Become a Leader in Local Government Best Practices Objective OE 1 – Retain, Recruit, and Develop an Empowered, Engaged, and Diverse Workforce
Action Item Responsible Workload Timeframe Est. Cost
OE 1.1
Implement strategy for
employee engagement
program
CMO/HR Mod. FY 23-25 Low to moderate
costs

1. Completed Finalize and implement the draft engagement strategy

2. Conduct follow-up survey with employees in mid-2024 to measure progress OE 1.2 Develop leadership/supervisory
training academy HR Mod. FY 23-25 $98k

1. Completed Continue with fall 2023 session of supervisory academy for the City’s remaining supervisors and managers

2. Develop leadership academy for developing next generation of City leaders OE 1.3 Create formal succession and
promotion plan HR & SLT Heavy FY 23-25 Staff Time

1. Address succession planning needs in anticipation of losing 30% of Fire Department workforce over next five years due to retirements

2. Create succession plan that includes standardized training, leadership development, recruitment, and retention
OE 1.4 Implement PERFORM, LEARN HR & IT Mod. FY 23-25 $60k

1. Implement PERFORM and LEARN program by June 2023

2. Train departments on how to use these tools to help supervisors and managers coach and mentor their employees
OE 1.5 Public Safety Wellness &
Proactive City-Wide Wellness
(PD, FD, HR)
& SLT Heavy FY 23-25 TBD

1. Adopt best practices to address growing cancer threats to firefighters

2. Completed Expand much needed counseling services, training, and other opportunities to reduce stress and increase wellness in the Police Department

3. Develop and implement plan to reduce overtime costs and reduce mandatory overtime

4. Completed Monitor efficacy of enhanced Employee Assistance Program (CONCERN)

5. Promote and monitor Employee Wellness programs designed to assist employees with health and stress management

6. Completed Circulate Parks & Recreation activity guide with staff to identify recreational/social/wellness activities, programs, and event opportunities

Packet Page 83 of 874Attachment 1 Page 13 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 14 of 19 ends

Objective OE 1 – Retain, Recruit, and Develop an Empowered, Engaged, and Diverse Workforce (Cont’d)
Action Item Responsible Workload Timeframe Est. Cost
OE 1.6
Staff Development
(Strengthen Team, create
norms, identify gaps, training
opportunities, path to
advancement, customers
service training)
SLT Heavy FY 23-25 TBD

1. Develop robust systems and processes

2. Complete Citywide virtual and onsite technology trainings for software changes as projects are deployed

3. Identify training opportunities for staff to keep skillsets current with changing needs of the organization

4. Connect employees to different training resources from LEARN or other training courses provided by SME/consultants

5. Find ways to engage employees and help with culture change OE 1.7
Enhance internal
communication & Support
Departments
CMO & SLT Mod. Quarterly Staff Time

1. Initiate bi-annual all hands meetings to share organizational priorities/progress

2. Continue quarterly SLT/Managers meeting to provide updates and trainings

3. CMO attends department meetings and briefings to share information and gather feedback from employees

4. Share mission, vision, and city council goals with city employees through CMO communications and department briefings

5. Completed Encourage cross-departmental collaboration (ongoing)

Objective OE 2 – Develop Strong and Effective Systems and Processes Action Item Responsible Workload Timeframe Est. Cost
OE 2.1 Create disaster recovery and
continuity of services plan Fire and SLT Heavy FY 23-25 $160k+

1. Create strategy to train and maintain compliances of Federal and State Standards, Grant Management, Disaster Management, Hazard Mitigation, Cost Recovery, Community Emergency Notifications and Public Outreach as well as employee on-boarding OE 2.2
Develop uniform department-
based policies and procedure
manuals (SOP)
SLT Heavy FY 23- 25 Staff Time

1. Develop, communicate, and implement industry based standard policies and procedures

2. Completed Monitor and evaluate the procedures to ensure compliance with all relevant laws, regulations, and city policies

3. Each department creates internal standard operating procedures and policies

4. Update and modernize the City’s administrative policy manual Packet Page 84 of 874Attachment 1 Page 14 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 15 of 19 ends

OE 2.3 Document the development
workflow CD Mod. FY 23-25 Staff Time

1. Standardize and document the development process from initial application to certificate of occupancy

2. Ensure clarity of process for applicants and the public

3. Improve staff coordination cross-departmentally for managing the development process OE 2.4
Completed Project Delivery
(Improve timeline, create
capacity, manage expectations)
PW + SLT Mod. FY 23-24 TBD

1. Completed Implement process to prioritize capital projects and utilize Easy CIP software to program projects into the CIP Completed Implement a Project Portfolio Tracking System to track the visibility of workload and progress of IT projects OE 2.5 Technology Infrastructure
Modernization IT + SLT Heavy FY 23-27 TBD

1. Plan and implement the 42 Technology Infrastructure Modernization projects identified by the Digital Strategic Plan over the next four years

2. IT to coordinate with PW to replace the Train Station Uninterrupted Power Supply (UPS)

3. IT to coordinate with PW and Police Departments to standardize and replace the CCTV cameras due for replacement over the next two years

4. Completed Complete Voice Over IP (VoIP) citywide phone system replacement

5. Complete wireless assessment study for all City buildings

6. Completed Complete EOC Audio Video upgrade

7. Develop technology infrastructure Disaster Recovery and Business Continuity Plan

8. Identify next steps for the data center replication site OE 2.6 Cyber Resilience Plan (CRP) IT + SLT Heavy FY 23-26 TBD

1. Plan and implement the cybersecurity projects identified by CRP over the next three years

2. Develop and implement cybersecurity governance, policies, and procedures

3. Completed Expand citywide cybersecurity training and education

4. Completed Update the website to include cybersecurity resources for the community

5. Coordinate a Cyber Incident Response Plan exercise in coordination with Fire Department

Objective OE 3 – Enhance the Customer Experience
Action Item Responsible Workload Timeframe Est. Cost
OE 3.1 Geographical Information
Systems (GIS) Master Plan IT + SLT Mod. FY 23-28 TBD

1. Completed Conduct community GIS survey

2. Completed Develop a GIS Master Plan (5-year roadmap)

3. Completed Complete Return on Investment (ROI) Analysis for the GIS Program

4. Train departments to leverage GIS technologies Implement GIS Master Plan Projects (5-year roadmap)

5. Implement Projects identified in the GIS Master Plan (5-year roadmap).

OE 3.2 Improve data driven decision
making & information sharing IT + SLT Mod. FY 23-25 TBD

1. Implement an open data portal and rollout open datasets

2. Completed Implement GIS story maps
Packet Page 85 of 874Attachment 1 Page 15 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 16 of 19 ends

3. Implement Public Self-Service Document Portal

4. Explore options for performance metrics reporting

5. Completed Coordinate launch of the Parks Maps, Trails & Amenities Content Sharing App – OuterSpatial

6. Leverage new ERP to provide improved transparency and data analytics

7. NEW Implement Police Transparency Portal (Crime logs, Hate Crime, Stop Data)

8. NEW Budget Transparency – Open Budget and Open Checkbook

9. NEW Implement Dashboards – Homelessness, Parks and Rec Amenities, Development Projects

10. NEW Emergency Response Map and Dashboard of Fire/Medical Incident Calls for Service

11. NEW - Implement Community Development Story maps
OE 3.3 Modernize City applications IT + SLT Heavy FY 23-27 TBD

1. Replace or upgrade 38 applications and/or cloud migration as identified by Digital Strategic Plan

2. Implement Fairfield Fast Forward Phase II (HR/Payroll, Timekeeping)

3. Implement Land Management System
OE 3.4 Internal customers satisfaction
survey HR Light FY 23-25 $

1. Solicit feedback from departments on how HR can improve its services and create metrics to measure success in responding to feedback

2. NEW RFP Worker’s Comp Third Party Administrator

Objective OE 4 – Ensure Fiscal Sustainability
Action Item Responsible Workload Timeframe Est. Cost
OE 4.1
Consolidate citywide
purchasing and service
contracts for efficiency
SLT Mod. FY 23-25 Staff time

1. Completed Consolidate all citywide software and technology contracts for GASB 96 reporting

2. Completed Review and revise technology contract templates and develop workflow for IT procurement

3. Identify opportunities for cooperative purchasing among internal departments

OE 4.2
Completed Review reserve
funds and policies to address
un/underfunded liabilities
FIN Mod. FY 22-23 Staff Time

1. Completed Amend or update General Fund reserve policies in FY 24-26 biennial budget

OE 4.3 Cancelled (Duplicate) Leverage
outside funding opportunities SLT Mod. FY 23-25 TBD

1. Cancelled (Duplicate of QL2.3) - Explore Emergency Medical Service Delivery options to increase revenue Cancelled and duplicate – Captured above with EMS Study

2. DUPLICATE Explore grant opportunities removed as grants are listed in multiple places

OE 4.4 NEW - Revenue Increases SLT Mod. FY 23-25 Staff time

1. Credit Card Fee Charges

2. Completed Complete Fee Study – Planning, Public Works, Police and Code Enforcement Fees, Animal Services
Packet Page 86 of 874Attachment 1 Page 16 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 17 of 19 ends

3. Completed Review Parks Facility Rentals and Aquatics Fees

4. Complete Development Impact Fees Study

5. Review Business License Tax

6. Review Transient Occupancy Tax

Packet Page 87 of 874Attachment 1 Page 17 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 18 of 19 ends

Community Engagement
Goal: Increase Diversity of Opportunity to Engage Fairfield Community Objective CE 1 – Increase Outreach
Action Item Responsible Workload Timeframe Est. Cost
CE 1.1 Solicit feedback CMO + SLT Mod. FY 23-24 < $25k

1. Completed Conduct Council initiated listening tours throughout city

2. Completed Develop strategic communications plan to share and receive information regarding Council priorities

3. Completed Promote Flash Vote tool to develop quick periodic surveys to solicit feedback

4. Completed Continue community outreach events such as tabling at the Farmers Market, Coffee with the Cops
CE 1.2 Completed Travis AFB
Outreach CMO Light FY 23-24

1. Completed Work with Travis AFB to provide service members opportunity to get involved with the community

2. Completed Continue TAFB participation at the Fairfield CAN CE 1.3 FF101 Roadshow SLT Light FY 23-25 Staff Time

1. Develop outreach to community service groups to offer presentation on department functions CE 1.4
Completed Build/Develop
Relationship w/ Community
(participants, partners, public)
SLT Light FY 23-24 Staff Time

1. Completed Establish Robust Business Watch Programs for the Downtown Heart of Fairfield area, West Texas corridor and North Texas corridor. Grow the crime free multi housing program to 60% participation city-wide. B) Grow PD Business Watch and Neighborhood Watch programs

2. Cancelled - Explore opportunities for collaboration with community partners for Digital Inclusion, Equity, and Broadband - combined with Infrastructure above

3. Completed Expand local, regional, state and national government partnerships

4. Completed Develop action plan to connect staff with Fairfield organizations, non-profits, businesses, and community groups
CE 1.5 Completed Educate
community of traffic safety PD Light FY 23-24 Staff Time

1. Completed Begin social media campaign on traffic safety, bicycle safety, and pedestrian safety

2. Completed Educate prevention techniques and enforcement to reduce the amount of injury collisions in our community

Objective CE 2 – Events
Action Item Responsible Workload Timeframe Est. Cost
CE 2.1 Downtown P&R, CD, PD Light FY 23-25 TBD

1. Completed Continue offering signature events in the downtown area including Blues/Brews/BBQ, 4th of July and Veteran’s Day parades, Tomato & Vine Festival Packet Page 88 of 874Attachment 1 Page 18 of 19

City of Fairfield
City Council Goals and Priorities – Fiscal Year 2024-25

Page 19 of 19 ends

2. Completed Continue to coordinate the Farmers Market and Small Business Saturday events

3. Expand smaller businesses support events either through direct effort or in partnership with partner organizations

CE 2.2 Community SLT Light FY 23-24 Staff Time

1. Continue to provide staff presence and support at community events to better connect with the community

Objective CE 3 – Intentional Campaign
Action Item Responsible Workload Timeframe Est. Cost
CE 3.1 Market our great work CMO + SLT Mod. FY 23-24 < $45k

1. Develop strategic communication plan to promote progress made on Council goals

2. Advance specific departmental communications to show the good work happening in the city

3. Create communications task force to improve information flowing out of departments CE 3.2 Create Annual Report CMO Mod. Annual $50-60k

1. Collaborate with departments at the end of each calendar year to develop an Annual Report highlighting accomplishments and mail to all Fairfield households

Packet Page 89 of 874Attachment 1 Page 19 of 19

Agenda Item No: 6.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024138 of the City Council of the City of Fairfield Appointing Councilmember Doriss Panduro as the Primary Voting Member and Councilmember Doug Carr as the Alternate Voting Member to the Community Action Partnership of Solano Joint Powers Agency
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Adoption of the proposed resolution appoints Councilmember Doriss Panduro as the Primary Member and Councilmember Doug Carr as the Alternate Member to the Community Action Partnership of Solano Joint Powers Agency (CAP Solano JPA) Board of Directors effective July 1, 2024.

DISCUSSION
On March 29, 2022, the City Council adopted Resolution 202256, affirming the council's support for amending the CAP Solano JPA agreement to include elected officials from Solano County specifically, and partnering cities on the newly constituted Board of Directors.

Councilmember Rick Vaccaro is the current Primary Member and is stepping down from this role, therefore, new appointments to the to the CAP Solano JPA Board of Directors are necessary to support the governance structure.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Packet Page 90 of 874

Agenda Item No: 6.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024138 of the City Council of the City of Fairfield AppointingCouncilmember Doriss Panduro as the Primary Voting Member and CouncilmemberDoug Carr as the Alternate Voting Member to the Community Action Partnership ofSolano Joint Powers AgencyRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEAdoption of the proposed resolution appoints Councilmember Doriss Panduro as the Primary Memberand Councilmember Doug Carr as the Alternate Member to the Community Action Partnership ofSolano Joint Powers Agency (CAP Solano JPA) Board of Directors effective July 1, 2024.DISCUSSIONOn March 29, 2022, the City Council adopted Resolution 202256, affirming the council's support foramending the CAP Solano JPA agreement to include elected officials from Solano County specifically,and partnering cities on the newly constituted Board of Directors.Councilmember Rick Vaccaro is the current Primary Member and is stepping down from this role,therefore, new appointments to the to the CAP Solano JPA Board of Directors are necessary to supportthe governance structure.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/A ALTERNATIVE ACTION
The council may choose not to adopt the resolution. However, this is not recommended, as the resolution aligns with the City’s efforts to reduce the impacts of homelessness and council’s support of the CAP Solano JPA.

STAFF CONTACT
Samantha Burrows, Homeless Services Manager
(707) 4287749
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: CAP Solano JPA Agreement
REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 6/3/2024 1:35 PM
Dombrowski, Delaney Approved 6/3/2024 1:35 PM
Packet Page 91 of 874

CITY OF FAIRFIELD

RESOLUTION NO. 2024-138

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPOINTING COUNCILMEMBER

DORISS PANDURO AS THE PRIMARY VOTING MEMBER AND COUNCILMEMBER DOUG CARR

AS THE ALTERNATE VOTING MEMBER TO THE COMMUNITY ACTION PARTNERSHIP OF

SOLANO JOINT POWERS AGENCY

WHEREAS, in 1999, Solano County and cities within the County established a joint powers authority ("Solano Safety Net Consortium" or "SSNC") to provide oversight and coordination of homeless and safety net services to receive and administer funding, including making grants available to nonprofit entities for the provision of homeless services, and to provide centralized guidance and oversight for homeless housing services, community action councils, and othe r safety net services; and

WHEREAS, in 2006, SSNC was renamed Community Action Partnership of Solano or CAP Solano Joint Powers Agency (CAP Solano JPA) to reflect the national trend of community organizations and local governments working together to redu ce homelessness and provide essential safety net services. CAP Solano JPA is the collaborative applicant for federal Housing and Urban Development funds, the Homeless Management Information Systems lead agency, and the recipient of the County's Community Service Block Grant funds from the State of California; and

WHEREAS, on March 29, 2022, council adopted Resolution 2022-56, affirming the council's support for amending the CAP Solano JPA agreement to include elected officials from Solano County and partnering cities on the newly constituted Board of Directors; and

WHEREAS, on September 6, 2022, council appointed a Primary Member and Alternate Member to the CAP Solano JPA Board of Directors by Resolution 2022- 241; and

WHEREAS, the City wishes to modify the appointments of Primary Member and Alternate Member to the CAP Solano JPA Board of Directors effective July 1, 2024.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The above recitals are true and correct and are a substantive part of this resolution.

Section 2. The appointment of Doriss Panduro as the Primary Member and Doug Carr as the Alternate Member to the CAP Solano JPA Board of Directors effective July 1, 2024.

Section 3. The city manager, or his designee, is hereby authorized and directed to do all things necessary and proper to effectuate the purpose of this resolution.

Packet Page 92 of 874Attachment 1 Page 1 of 2

RES. NO. 2024-138

Page 2 ends

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 93 of 874Attachment 1 Page 2 of 2

Packet Page 94 of 874Attachment 2 Page 1 of 18

Packet Page 95 of 874Attachment 2 Page 2 of 18

Packet Page 96 of 874Attachment 2 Page 3 of 18

Packet Page 97 of 874Attachment 2 Page 4 of 18

Packet Page 98 of 874Attachment 2 Page 5 of 18

Packet Page 99 of 874Attachment 2 Page 6 of 18

Packet Page 100 of 874Attachment 2 Page 7 of 18

Packet Page 101 of 874Attachment 2 Page 8 of 18

Packet Page 102 of 874Attachment 2 Page 9 of 18

Packet Page 103 of 874Attachment 2 Page 10 of 18

Packet Page 104 of 874Attachment 2 Page 11 of 18

Packet Page 105 of 874Attachment 2 Page 12 of 18

11 document and agreement.
(11) Effective Date. This Agreement shall take effect upon execution by at least two of the listed Agencies.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized on the day and year set above each of the parties.

Dated:

ATTEST CITY OF FAIRFIELD
_______________________________________________________ City Clerk Mayor
Dated:

ATTEST CITY OF VACAVILLE
_______________________________________________________ City Clerk Mayor
Dated:

ATTEST CITY OF VALLEJO
_______________________________________________________ City Clerk Mayor
Dated:

ATTEST CITY OF SUISUN CITY
_______________________________________________________ City Clerk Mayor
Dated:

ATTEST CITY OF RIO VISTA
_______________________________________________________ DocuSign Envelope ID: FFEAF307-C7FF-43C6-A015-6695014E5BBA 11/9/2022
Packet Page 106 of 874Attachment 2 Page 13 of 18

Packet Page 107 of 874Attachment 2 Page 14 of 18

Packet Page 108 of 874Attachment 2 Page 15 of 18

Packet Page 109 of 874Attachment 2 Page 16 of 18

Dated:

ATTEST
City Clerk
Dated:

Dated:

ATTEST
Clerk of the Board
Ill

CITY OF SUISUN CITY
Mayor

CITY OF RIO VISTA
Mayor

CITY OF BENICIA
Mayor

CITY OF DIXON
es;s:::==> =0
Mayor

COUNTY OF SOLANO
Chair, Board of Supervisors
11 Packet Page 110 of 874Attachment 2 Page 17 of 18

Packet Page 111 of 874Attachment 2 Page 18 of 18

Agenda Item No: 7.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024139 of the City Council of the City of Fairfield Approving an Agreement with HdL Coren & Cone for Property Tax Reporting and Audit Services RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed professional services agreement between the City of Fairfield and HdL Coren & Cone (HdLCC) authorizes property tax reporting and auditing services.

DISCUSSION
Since 2013, the City has been using HdLCC for property tax reporting and auditing services, and currently contracts with HdLCC for sales tax, transaction and use tax reporting, and auditing services.

The services being provided are a way for property tax revenues to be verified and potentially increased through a system of continuous monitoring, identification, and reconciliation to county record.

The services provided are an effective program of property tax management that will assist the City in fiscal, economic, and community development planning. HdLCC is a statewide expert in property tax data analysis, and has the programs, equipment, data, and personnel required to deliver the property tax services referenced herein.

FINANCIAL IMPACT
The cost of the property tax reporting and auditing services provided under the proposed agreement is a fixed annual fee of $20,923.03 which will be adjusted annually by the California Consumer Price Index (CCPI). CCPI will be no more than 5% each year. The proposed contract for five years is approximately $115,613 ($20,923.03 + $21,969.18 + $23,067.64 + $24,221.02 + $25,432.07). As a compensation for the services provided in the agreement, HdLCC would receive 25% of general fund or tax increment property tax revenue or other revenues attributable to Successor Agency, City, districts, or funds recovered or reallocated which are directly or indirectly the result of an audit analysis or consultation performed by HdLCC. Should the City decide to utilize Optional Services, those services and hourly rates are outlined in the agreement.

Packet Page 112 of 874

Agenda Item No: 7.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024139 of the City Council of the City of Fairfield Approving an Agreementwith HdL Coren & Cone for Property Tax Reporting and Audit ServicesRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe proposed professional services agreement between the City of Fairfield and HdL Coren & Cone(HdLCC) authorizes property tax reporting and auditing services.DISCUSSIONSince 2013, the City has been using HdLCC for property tax reporting and auditing services, andcurrently contracts with HdLCC for sales tax, transaction and use tax reporting, and auditing services.The services being provided are a way for property tax revenues to be verified and potentiallyincreased through a system of continuous monitoring, identification, and reconciliation to county record.The services provided are an effective program of property tax management that will assist the City infiscal, economic, and community development planning. HdLCC is a statewide expert in property taxdata analysis, and has the programs, equipment, data, and personnel required to deliver the propertytax services referenced herein.FINANCIAL IMPACTThe cost of the property tax reporting and auditing services provided under the proposed agreement isa fixed annual fee of $20,923.03 which will be adjusted annually by the California Consumer Price Index(CCPI). CCPI will be no more than 5% each year. The proposed contract for five years is approximately$115,613 ($20,923.03 + $21,969.18 + $23,067.64 + $24,221.02 + $25,432.07). As a compensationfor the services provided in the agreement, HdLCC would receive 25% of general fund or tax incrementproperty tax revenue or other revenues attributable to Successor Agency, City, districts, or fundsrecovered or reallocated which are directly or indirectly the result of an audit analysis or consultationperformed by HdLCC. Should the City decide to utilize Optional Services, those services and hourly rates are outlined in the agreement.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to approve the agreement. In the event council does not approve this agreement, the City would then have to begin a Request for Proposals (RFP) process to choose an alternative firm to provide the City with property tax reporting and auditing services.

STAFF CONTACT
John Furtado, Director of Finance
(707) 4287629
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Agreement
REVIEWERS:

Reviewer Action Date
Furtado, John Approved 6/3/2024 12:30 PM
Furtado, John Approved 6/3/2024 12:31 PM
Furtado, John Approved 6/3/2024 12:31 PM
Dombrowski, Delaney Approved 6/3/2024 1:34 PM
Dombrowski, Delaney Approved 6/3/2024 1:35 PM
Packet Page 113 of 874

CITY OF FAIRFIELD

RESOLUTION NO. 2024-139

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING AGREEMENT WITH

HDL COREN & CONE FOR PROPERTY TAX REPORTING AND AUDIT SERVICES

WHEREAS, property tax revenues can be verified and potentially increased through a system of continuous monitoring, identification and reconciliation to county records; and

WHEREAS, an effective program of property tax management will assist the City of the Fairfield in fiscal, economic and community development planning; and

WHEREAS, since 2013, the City has contracted with HdL Coren & Cone (HdLCC) for property tax reporting, auditing services, as well as sales tax, transaction and use tax reporting; and

WHEREAS, HdLCC is a state- wide expert in such data analysis and has the programs, equipment, data and personnel required to deliver the property tax service referenced herein ; and

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council approves the agreement with HdLCC for property tax reporting and auditing services.

Section 2. The city manager or designee is authorized and directed to execute and implement the above-mentioned agreement for a total of $115,613 for five years. Total amount is adjusted for California Consumer Price Index by no more than 5% annually.

Packet Page 114 of 874Attachment 1 Page 1 of 2

RES. NO. 2024-139

Page 2 ends

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 115 of 874Attachment 1 Page 2 of 2

1 Revised 1/26/2024

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 20____, by and between the City of Fairfield, a municipal corporation (the “CITY") and __HDL Coren & Cone ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and online at www.fairfield.ca.gov/biz .

7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect through June 30, 2029. 9) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of Packet Page 116 of 874Attachment 2 Page 1 of 16

air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-f/eets 11) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) NOTICES. This Agreement is managed and administered on the CITY's behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: -------
E-mail:

Address:

Telephone:

Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Nichole Cone-Morishita
E-mail: [email protected]
Address: 120 S. State College Blvd., Suite 200, Brea, CA 92821 Telephone: (714) 879-5000
EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation
By: _____________ _
2 Revised 1/26/2024
Packet Page 117 of 874Attachment 2 Page 2 of 16

3 Revised 1/26/2024
EXHIBIT “A”

SCOPE OF SERVICE

PROPERTY TAX MANANGEMENT, INFORMATION AND AUDIT SERVICES

SCOPE OF SERVICES

Services provided include property tax management service, secured and unsecured parcel audits, budget projections, Successor Agency support, and bond fiscal analysis.

Reports and Management Analyses (1)
HdL Coren & Cone (HdLCC) will provide the following reports. Reports are also available from prior years if required.
• A five-year history of the values within the City, and custom (city defined) geographic areas;
• A listing of the largest value changes, positive and negative between tax years;
• An annual parcel listing of properties with parcel number changes between tax years identifying parcel splits and combines;
• A listing of the major property owners for the City including the combined assessed values of their property and property use code designation; • A listing and summary of property transfers which occurred since the lien date ordered by month;
• A listing of parcels that have not changed ownership since the enactment of Proposition 13;
• A comparison of property within the City by county use-code designation; • A multiple year comparison of growth by use code designation over a 5- year period;
• A listing by parcel of new construction activity to identify non-residential parcels with new construction activity and to provide reports for use in the City's preparation of Proposition 4 and 111 State Appropriation Limit calculations;
Packet Page 118 of 874Attachment 2 Page 3 of 16

4 Revised 1/26/2024
• A listing of absentee owner parcels;
• Calculate an estimate of property tax revenue anticipated to be received for the current fiscal year by the City based upon the initial information provided by the County and subject to modification. This estimate shall not be used to secure the indebtedness of the City.
• Analyses based on geo areas designated by the City to include assessed valuations and square footage computations for use in economic analysis and community development planning.
• Tracking of Proposition 8 reductions and restorations • Median sale price data for current year and prior years for comparison • One and five-year budget projections for the city general fund and special districts. This report is interactive for tax modeling. • Newsletter summary for public and elected distribution.

Successor Agency Services
Successor Agency Services including but not limited to:
• Annual tax increment projections and, as requested, cash flow analysis for the Successor Agency by Project Area
• Review of Redevelopment Obligation Payment Schedules (ROPS) as requested.
• Provide property tax information to the Oversight Board at the direction of the Successor Agency
• Provide access to the Oversight Board to City and former redevelopment agency documents at the direction of the Successor Agency • Monitor the County distribution of tax-sharing revenues to the taxing entities of the former redevelopment agency
• Advice and consultation on the City/Successor Agency’s preparation of required reports, such as revenue projections; review of Recognized Obligation Payment Schedules (ROPS), submittals to the Oversight Board Packet Page 119 of 874Attachment 2 Page 4 of 16

5 Revised 1/26/2024
and/or County or State agencies, and new or revised legislative requirements
• Analysis of legislative and judicial matters impacting Redevelopment Property Tax Trust Fund (RPTTF) revenues to the Successor Agency and to the City.

Monthly/Quarterly Reports and System Updates
• A listing of property tax appeals filed on properties in the City where data is available for purchase from the Clerk of the Board.
• A listing of property transfers that have occurred since the last report will be available through the software provided and updated on a monthly basis.

Web-Based Software
• HdLCC provides a web-based software application to clients as a user-friendly tool to access the City’s property tax data. HdLCC provides updates to the data portion of the product on monthly basis to reflect changes in ownership, updated appeals filings, and deed recordings.
• As modifications and enhancements are made to the program, clients receive the enhanced version of the software at no additional cost. Training will be provided to city staff within the first two months after the execution of the agreement for property tax management and audit services and is available annually for new staff members or staff requiring a refresher course. If additional training sessions are required, the fees in the compensation section under hourly fees will be charged.

Identification and Correction of Errors
HdL Coren & Cone has the technology, methodology and trained staff to analyze all secured parcels within the City to identify costly errors resulting in the misallocation of property taxes.

Packet Page 120 of 874Attachment 2 Page 5 of 16

6 Revised 1/26/2024

The company audits the secured and unsecured property tax rolls to ensure that each is coded to the appropriate taxing entity. The company performs an analysis of the Assessor Rolls to identify all parcels on both the secured and unsecured tax rolls and verify that parcel assessed valuations and the resulting taxes are correctly allocated to the City. This analysis is accomplished through the use of specialized computer software, GIS maps, assessor maps, city maps, city records, other pertinent documents, and field investigations.

Fee for Services
HdLCC shall provide the Base Services described above, for a fixed annual fee of $20,923.03 (invoiced quarterly). The fee is based on the number of parcels in the City of Fairfield (35,946 parcels).

The Base Fixed Fee shall be adjusted annually by the California Consumer Price Index (CCPI) for all items as determined by the California Department of Industrial Relations as measured February to February by the California All Urban Consumers index.

On-Going Consultation
During the term of the contract, we serve as the resource staff to the County or agency on questions relating to property tax. This includes being "on-call" to assist with any property tax issues. On-going consultation would include, but not be limited to inquiries resolved through use of the City data base. All requests for information based upon the County’s property tax data sets are provided without additional costs. Special reports, additional research, or requests requiring additional computer programming may entail some additional costs. Attendance at City and/or Successor Agency meetings will be billed at our hourly rates.

Fees for Optional Services shall be billed at the following hourly rates:

Partner $250 per hour
Principal $225 per hour
Packet Page 121 of 874Attachment 2 Page 6 of 16

7 Revised 1/26/2024
Programmer $200 per hour
Associate $175 per hour
Senior Analyst $125 per hour
Analyst $ 90 per hour
Administrative $ 70 per hour
Hourly rates are exclusive of expenses and are subject to adjustment by HdLCC annually. On July 1st of each year HdLCC shall provide the City with an updated schedule of hourly rates. The rates will not be increased by more than five percent (5%) per year.

Identification and Correction of Errors

Fees for the identification and correction of errors are on a contingent basis, HdLCC shall receive 25 percent of general fund or tax increment property tax revenue or other revenues attributable to the City recovered or reallocated which are directly or indirectly the result of an audit, analysis or consultation performed by HdLCC (including but not limited to base year value audits; administration of tax sharing agreements; tax increment allocation reviews; county allocation reviews). HdLCC shall separate and support said reallocation and provide the City with an itemized invoice showing all amounts due as a result of revenue recovery or reallocation.

The City shall pay audit fees after Contractor's submittal of evidence that corrections have been made by the appropriate agency. Payment to HdLCC shall be made within thirty (30) days after the City receives its first remittance advice during the fiscal year for which the correction applies.

Packet Page 122 of 874Attachment 2 Page 7 of 16

8 Revised 1/26/2024
EXHIBIT “B”

PAYMENT

1) The total contract price for services rendered by CONSULTANT under this Agreement shall be as specified below:
2) HdLCC shall provide the Base Services described above, for a fixed annual fee of $20,923.03 (invoiced quarterly). The fee is based on the number of parcels in the City of Fairfield (35,946 parcels). The Base Fixed Fee shall be adjusted annually by the California Consumer Price Index (CCPI) for all items as determined by the California Department of Industrial Relations as measured February to February by the California All Urban Consumers index.
3) On-Going Consultation During the term of the contract, we serve as the resource staff to the County or agency on questions relating to property tax. This includes being "on-call" to assist with any property tax issues. On-going consultation would include, but not be limited to inquiries resolved through use of the City data base. All requests for information based upon the County’s property tax data sets are provided without additional costs. Special reports, additional research, or requests requiring additional computer programming may entail some additional costs. Attendance at City and/or Successor Agency meetings will be billed at our hourly rates. Fees for Optional Services shall be billed at the following hourly rates:

Partner $250 per hour
Principal $225 per hour
Programmer $200 per hour
Associate $175 per hour
Senior Analyst $125 per hour
Analyst $ 90 per hour
Administrative $ 70 per hour
4) Hourly rates are exclusive of expenses and are subject to adjustment by HdLCC annually. On July 1st of each year HdLCC shall provide the City with an updated schedule of hourly rates. The rates will not be increased by more than five percent (5%) per year.

Packet Page 123 of 874Attachment 2 Page 8 of 16

9 Revised 1/26/2024
EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession.
3) TIME. CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice Packet Page 124 of 874Attachment 2 Page 9 of 16

10 Revised 1/26/2024
to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT’S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.

Packet Page 125 of 874Attachment 2 Page 10 of 16

11 Revised 1/26/2024
12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non-profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.

Packet Page 126 of 874Attachment 2 Page 11 of 16

12 Revised 1/26/2024
EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers X
Packet Page 127 of 874Attachment 2 Page 12 of 16

13 Revised 1/26/2024
liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected].

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Packet Page 128 of 874Attachment 2 Page 13 of 16

5/16/24, 1:33 PM City of Fairfield, CA
https://fairfield.riskworks.com/applications/Compliance/Profile_view.asp?ComplianceProfileID=1C7E7B08-D6CB-4E0E-9761-F0115D71459F&referer… 1/2 Inbox Records Configuration Reports Help
Welcome Pratikshya - My Account - Logout
HdL Coren & Cone
Account: 37834
Edit Account Place Hold Archive Account Request Compliance View Audit Trail
Log Note Log Meeting Log Call Log Email Send Email Assign Task Add Contact

Dashboard
RISKworks Account Compliance Status:Compliant

Number of Active Evaluation(s):1
Total Number of Evaluations:1
Compliant Evaluations:1
Non Compliant Evaluations:0
TBD Evaluations:0

Items Requiring Attention:0

Organizational Unit
City of Fairfield, CA
Finance & Technology

Action Items
There are no pending tasks. Click here to add one.

Evaluations
Evaluation
ID
Agreement
Number
Agreement
End Date
Compliance
Status Started Type Effective
Date
Expiration
Date Stage
87747 Compliant 6/21/2023 Consultant
Services_5254
6/15/2023 6/15/2024
add edit renew archive
View Active and Archived Evaluations

Documents
Packet Page 129 of 874Attachment 2 Page 14 of 16

5/16/24, 1:33 PM City of Fairfield, CA
https://fairfield.riskworks.com/applications/Compliance/Profile_view.asp?ComplianceProfileID=1C7E7B08-D6CB-4E0E-9761-F0115D71459F&referer… 2/2

Account Information

Contacts

History

Business (DBA):

Business Location:

Corporate or
Owner Name (s):

BUSINESS LICENSE NO.
1/1/2024
Description:
12/31/2024 (Renew by 01/31/2025)

BUSINESS LICENSE TAX CERTIFICATE
Consultant
027
HdL Coren & Cone
120 S STATE COLLEGE BLVD 200
BREA, CA 92821-5807
120 S STATE COLLEGE BLVD200
BREA, CA 92821-5807
HdL Coren & Cone
Paula Cone
Corporate Name:HdL Coren & Cone
Business Type:

Expiration Date:

Issued Date:
17000827
●The City of Fairfield Municipal Code Chapter10B requires all businesses to pay a business license tax ●All businesses are required to comply with City Codes
●This license is issued without verification and is not transferable ●This licensee may be subject to additional licenses or permits by County, State, and/or Federal governments ●This license must be displayed at your place of business in a conspicuous place/be ready to furnish it at will if a mobile business City of Fairfield | Community Development |1000 Webster St, Fairfield, CA94533 | BL@fairﬁeld.ca.gov | www.fairﬁ eld.ca.gov/biz Mailing Address:

Location:

Location Type:

Outside of the City Limits
Packet Page 131 of 874Attachment 2 Page 16 of 16

Agenda Item No: 8.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024140 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Services Contract with Wesco Graphics, Inc.

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Approval of this Resolution will allow the Parks & Recreation Department to contract with Wesco Graphics, Inc. for printing services of the Activity Guide.

A Request for Proposals (RFP) was released for the printing and delivery to the Post Office for distribution of the Activity Guide three times a calendar year, and Wesco Graphics, Inc. submitted the most responsible bid. Bid results are incorporated herein as Attachment 3.

DISCUSSION
The Activity Guide is the Parks & Recreation Department’s primary communication and promotion vehicle and will be mailed to the residents of Fairfield in zip codes 94533 and 94534. Each issue lists upcoming activities, classes, programs, special events, park and facility rental information, how to register and much more. Additional copies will be distributed throughout various City facilities.

FINANCIAL IMPACT
The cost of publishing and mailing the Activity Guide is projected to be just under $45,000 annually ($135,000 for the three year contract).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council could choose to not approve the agreement with Wesco Graphics, Inc., however, this could Packet Page 132 of 874

Agenda Item No: 8.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024140 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Services Contract with Wesco Graphics, Inc.RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEApproval of this Resolution will allow the Parks & Recreation Department to contract with WescoGraphics, Inc. for printing services of the Activity Guide.A Request for Proposals (RFP) was released for the printing and delivery to the Post Office fordistribution of the Activity Guide three times a calendar year, and Wesco Graphics, Inc. submitted themost responsible bid. Bid results are incorporated herein as Attachment 3.DISCUSSIONThe Activity Guide is the Parks & Recreation Department’s primary communication and promotionvehicle and will be mailed to the residents of Fairfield in zip codes 94533 and 94534. Each issue listsupcoming activities, classes, programs, special events, park and facility rental information, how toregister and much more. Additional copies will be distributed throughout various City facilities.FINANCIAL IMPACTThe cost of publishing and mailing the Activity Guide is projected to be just under $45,000 annually($135,000 for the three year contract).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/A ALTERNATIVE ACTION
The council could choose to not approve the agreement with Wesco Graphics, Inc., however, this could delay publication of the Fall 2024 Activity Guide.

STAFF CONTACT
Stacy Phillips, Senior Management Analyst
(707) 4287719
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Agreement
Attachment 3: Bid Summary
REVIEWERS:

Reviewer Action Date
Kaunzinger, Kristina Approved 5/31/2024 8:17 PM
Dombrowski, Delaney Approved 6/3/2024 12:04 PM
Dombrowski, Delaney Approved 6/3/2024 12:04 PM
Packet Page 133 of 874

CITY OF FAIRFIELD

RESOLUTION NO. 2024-140

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICES CONTRACT WITH WESCO GRAPHICS, INC.

WHEREAS, the Parks and Recreation Department produces and mails an Activity Guide three times each year to residents of Fairfield; and

WHEREAS, the Parks and Recreation Department released a Request for Proposals for the printing and delivery to the Post Office for distribution of the Activity Guide; and

WHEREAS, Wesco Graphics, Inc. has submitted the most responsible bid for printing and delive ring these Activity Guides.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Approving the Services Contract with Wesco Graphics, Inc., attached as Attachment 2, in an amount not to exceed $135,000 for a three-year term.

Section 2. The city manager is authorized and directed to do all things necessary and proper to implement this resolution.

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 134 of 874Attachment 1 Page 1 of 1

SERVICES CONTRACT
THIS AGREEMENT is made at Fairfield, California, as of ____________________, 2024 by and between the City of Fairfield ("the CITY") and WESCO GRAPHICS, INC. ("SERVICE PROVIDER"), who may be collectively referred to in this AGREEMENT as “Parties”.

1.SCOPE OF SERVICE
SERVICE PROVIDER agrees to perform the following work: To provide printing services and delivery to the Post Office for the Activity Guide as needed for the Parks & Recreation Department of the City of Fairfield. SERVICE PROVIDER shall provide no less than Three (3) Activity Guides per calendar year unless otherwise directed by the CITY in writing.

2.PAYMENTS.
a.The total contract price for services rendered by SERVICE PROVIDER under this Agreement shall be no more than $15,000 (Fifteen-thousand dollars) per Activity Guide for a total payment not to exceed $135,000 (One-hundred and thirty-five thousand dollars) for the three (3) year term of the contract. b.Payment shall be made to SERVICE PROVIDER on a time and materials basis, and SERVICE PROVIDER shall submit invoices no later than 30 days up production and delivery of each Activity Guide.

3. TERM.

This Agreement shall be effective upon the signature of all Parties and shall remain in effect for a period of three (3) years (“Initial Term”). Following the Initial Term, this Agreement shall automatically renew for one additional three (3) year term under the same terms and price indicated in paragraphs 1 and 2 of this Agreement, unless terminated pursuant to this Agreement or if the City Manager, or his/her designee, provides Service Provider written notice of the City’s intent to not renew the Agreement within 30 days of the termination of the Initial Term.

4.INSURANCE.

Before signing this agreement check with your insurance provider to make sure you can comply with the insurance requirements listed below.
a.WORKERS’ COMPENSATION. During the term of this Agreement, SERVICE PROVIDER shall fully comply with the terms of the law of California concerning workers’ compensation. Said compliance shall include, but not be limited to, maintaining in full force and effect one or more policies of insurance insuring against any liability SERVICE PROVIDER may have for workers’ compensation. Said policy shall also include employer’s liability coverage no less than $1,000,000 per accident for bodily injury or disease.
b.GENERAL LIABILITY INSURANCE. SERVICE PROVIDER shall obtain at its sole cost and keep in full force and effect during the term of this agreement commercial general liability insurance in the amount of no less than $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage.

Said insurance shall provide (1) that the CITY, its officers, agents, employees and volunteers shall be named as additional insureds under the policy, and (2) that the Packet Page 135 of 874Attachment 2 Page 1 of 4

policy shall operate as primary insurance, and (3) that no other insurance effected by the CITY or other named insureds will be called upon to cover a loss covered thereunder.
c. AUTOMOBILE LIABILITY INSURANCE. SERVICE PROVIDER shall obtain at its sole cost and keep in full force and effect during the term of this agreement automobile liability insurance in the amount of no less than $1,000,000 per occurrence for bodily injury and property damage. Said insurance shall provide (1) that the CITY, its officers, agents, employees and volunteers shall be named as additional insureds under the policy, and (2) that the policy shall operate as primary insurance, and (3) that no other insurance effected by the CITY or other named insureds will be called upon to cover a loss covered thereunder.
d. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
i. The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the SERVICE PROVIDER; products and completed operations of the SERVICE PROVIDER; premises owned, occupied or used by the SERVICE PROVIDER; and automobiles owned, leased, hired or borrowed by the SERVICE PROVIDER. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers
e. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.
f. The minimum limits stated above shall not serve to reduce the SERVICE PROVIDER’S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
g. CERTIFICATES OF INSURANCE. SERVICE PROVIDER shall file electronically with Risk Management upon the execution of this agreement through the Exigis insurance system, [email protected] and certificates of insurance shall provide that no cancellation, major change in coverage, expiration, or nonrenewal will be made during the term of this agreement, without thirty (30) days written notice to the City of Fairfield or the Designee prior to the effective date of such cancellation, or change in coverage.

5. INDEMNIFY AND HOLD HARMLESS. To the fullest extent allowed by law, SERVICE PROVIDER shall indemnify, defend, and hold harmless the CITY, its officers, agents, employees and volunteers from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by the SERVICE PROVIDER or any person directly or indirectly employed by or acting as agent for SERVICE PROVIDER in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY, its officers, agents, employees or volunteers

It is understood that the duty of SERVICE PROVIDER to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve SERVICE PROVIDER from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such Packet Page 136 of 874Attachment 2 Page 2 of 4

insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

SERVICE PROVIDER’S responsibility for defense and indemnity shall survive termination or completion of this Agreement for the full period of time allowed by law.

LABOR AND WAGE CODE GUIDELINES

a. Attention is directed to Section 1777.5 of the Labor Code as it applies to apprenticeship standards
b. SERVICE PROVIDER, as defined for this agreement, shall pay prevailing wages to the extent required by California Labor Code Section 1771. The general prevailing wage rates for each craft, classification, or type of workman shall be as determined by the Director of Industrial Relations (available online at
https://www.dir.ca.gov/oprl/dprewagedetermination.htm select the appropriate wage decision and then collect the wage decision for Statewide, Northern California and Solano County). A copy of these wage rate determinations are kept on file and are available for review at the Office of the City Engineer located at 1000 Webster Street. c. In accordance with the provision of Section 1860 of the California Labor Code, attention is directed to the requirement that in accordance with the provisions of Section 3700 of the California Labor Code, every contractor will be required to secure the payment of compensation of his or her employees.

6. CONTRACTORS AND SUBCONTRACTORS. The SERVICE PROVIDER shall require all contractors and subcontractors to meet the requirements of this Agreement, including the indemnity and insurance requirements, for work performed under this Agreement.

7. BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428-7509) and online at www.fairfield.ca.gov/biz .

8. Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our- work/programs/advanced-clean-fleets

9. CANCELLATION. This agreement may be canceled at any time by CITY for its convenience upon written notice to SERVICE PROVIDER: provided, however, that the SERVICE PROVIDER shall be entitled to receive full payment for all services performed and all costs incurred to the date of its receipt of written notice to cease work.

10. COMPLETE AGREEMENT/AMENDMENT. This Agreement constitutes the complete agreement between the parties as to the subject matter hereof and may not be amended or changed except by a written agreement signed by both parties.

Packet Page 137 of 874Attachment 2 Page 3 of 4

11. COUNTERPARTS AND ELECTRONIC COPIES. This Agreement may be executed in counterpart originals, duplicate
originals, or both, each of which is deemed to be an original for all purposes. Signed electronic copies shall be deemed to be a fully executed Agreement.

12. JURISDICTION AND VENUE. The parties agree that any dispute between the parties shall be subject to exclusive laws and jurisdiction of the State of California and venue in the Solano County Superior Courts in the State of California.

13. SEVERABILITY. The invalidity or unenforceability of any provision or provisions of this Agreement shall not affect the validity or enforceability of any other provision of this Agreement, which shall remain in full force and effect.

SERVICE PROVIDER City of Fairfield, a municipal corporation

By: ______________________________ By: _______________________________

Packet Page 138 of 874Attachment 2 Page 4 of 4

Vendor Issue Price DISCOUNT Additional Cost for Proof Proof Corrections Additional Fees Samples References
Wesco 13,550.56 N/A $0/page $0/page $0 3 3
Folger Graphics, Inc.14,985.00 N/A $15/page or less $15/page $0 3 3 Attachment 1: Bid SummaryPacket Page 139 of 874Attachment 3 Page 1 of 1

Agenda Item No: 9.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024 141 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement Between the City of Fairfield and Public Services Search, LLC.

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield would like to amend its current agreement with Public Services Search, LLC for as needed recruitment services.

DISCUSSION
Public Services Search, LLC is one of several consultants that the Human Resources Department utilizes for asneeded recruitment services. Public Service Search, LLC provides recruitment services for positions that are especially difficult to fill, such as highlyspecialized positions and executivelevel classifications.

The City of Fairfield entered into a twoyear agreement with Public Services Search, LLC on April 12, 2023, with an ending date of June 30, 2025. The terms of the agreement included a $24,000 per candidate search fee, and a nottoexceed amount of $100,000 for the term of the agreement. The agreement also provided a 24month guarantee that should a placed candidate be terminated for any reason within 24 months, Public Services Search, LLC would replace the candidate with no additional professional fees.

Public Service Search, LLC has provided excellent service throughout the recruitment process for the City of Fairfield resulting in successful candidate placements. The Human Resources Department would like to continue this relationship and has an immediate need for two difficult to fill engineering positions. The current agreement has $10,000 remaining on the nottoexceed amount of $100,000, which is an insufficient amount to fund the new recruitment needs. In addition, Public Services Search, LLC has recently increased their Professional Services Fee to $27,000 per candidate search with a 27month guarantee. The Human Resources Department desires to continue this relationship for its specialized recruitments and requests to amend the agreement with the following changes:

Packet Page 140 of 874

Agenda Item No: 9.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024 141 of the City Council of the City of Fairfield Authorizing the CityManager to Execute Amendment No. 1 to the Professional Services AgreementBetween the City of Fairfield and Public Services Search, LLC.RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield would like to amend its current agreement with Public Services Search, LLC for asneeded recruitment services.DISCUSSIONPublic Services Search, LLC is one of several consultants that the Human Resources Departmentutilizes for asneeded recruitment services. Public Service Search, LLC provides recruitment servicesfor positions that are especially difficult to fill, such as highlyspecialized positions and executivelevelclassifications. The City of Fairfield entered into a twoyear agreement with Public Services Search, LLC on April 12,2023, with an ending date of June 30, 2025. The terms of the agreement included a $24,000 percandidate search fee, and a nottoexceed amount of $100,000 for the term of the agreement. Theagreement also provided a 24month guarantee that should a placed candidate be terminated for anyreason within 24 months, Public Services Search, LLC would replace the candidate with no additionalprofessional fees. Public Service Search, LLC has provided excellent service throughout the recruitment process for theCity of Fairfield resulting in successful candidate placements. The Human Resources Departmentwould like to continue this relationship and has an immediate need for two difficult to fill engineeringpositions. The current agreement has $10,000 remaining on the nottoexceed amount of $100,000,which is an insufficient amount to fund the new recruitment needs. In addition, Public Services Search,LLC has recently increased their Professional Services Fee to $27,000 per candidate search with a 27month guarantee. The Human Resources Department desires to continue this relationship for its specialized recruitments and requests to amend the agreement with the following changes:
Extend the end of term date to June 30, 2028.
Amend the total contract price for asneeded services from a nottoexceed amount of $100,000 for the term of the contract to a nottoexceed amount of $135,000 per fiscal year (new nottoexceed amount is $640,000 for contract term. This would fund up to five recruitments per fiscal year, if needed). Increase Professional Services Fee from $24,000 to $27,000 per search. Extend Replacement Guarantee from 24 months to 27 months.

FINANCIAL IMPACT
The total financial impact is nottoexceed $640,000 over the 5year period based on the initial agreement's nottoexceed amount of $100,000 plus the additional nottoexceed amount of $135,000 a year for the next four years through June 30, 2028.

The funds are to be paid by the departments requesting recruitment services.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the amendment with Public Services, LLC and direct the Human Resources Department to seek services from another consultant.

STAFF CONTACT
Farbod Pirouzmand, Director of Human Resources
(707) 4287397
[email protected]
COORDINATED WITH
Finance Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Amendment
REVIEWERS:

Reviewer Action Date
Pirouzmand, Farbod Approved 6/4/2024 12:02 AM
Henry, Alicia Approved 6/4/2024 12:18 PM
Pirouzmand, Farbod Approved 6/4/2024 1:23 PM
Dombrowski, Delaney Approved 6/4/2024 3:06 PM
Dombrowski, Delaney Approved 6/4/2024 3:06 PM
Packet Page 141 of 874

CITY OF FAIRFIELD

RESOLUTION NO. 2024-141

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND PUBLIC SERVICES SEARCH, LLC.

WHEREAS, on April 12, 2023, the City of Fairfield entered into an agreement with Public Services Search, LLC for as-needed recruitment services for a total contract price not to exceed $100,000 and an end date of June 30, 2025; and

WHEREAS, additional funds are needed for future recruitments; and

WHEREAS, it is beneficial for the City of Fairfield to extend their agreement with Public Services Search, LLC in order to access an experienced professional with a high degree of recruitment expertise for specialized and executive level classifications; and

WHEREAS, the consultant’s professional services fees have increased from $24,000 to $27,000 per candidate search and their replacement guarantee changed from 24 months to 27 months; and

WHEREAS, the Human Resources Department would like to continue this relationship with Public Services Search, LLC to assist in filling upcoming vacancies.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The contract term will be extended from June 30, 2025, to June 30, 2028.

Section 2. The Public Services, LLC professional services fee will be increased from $24,000 to $27,000 per search.

Section 3. The Public Services, LLC replacement guarantee will be extended from 24 months to 27 months.

Section 4. The total not-to-exceed contract price for services rendered by Public Services Search, LLC will be increased from $100,00 to $640,000.

Packet Page 142 of 874Attachment 1 Page 1 of 2

RES. NO. 2024-141

Page 2 ends

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 143 of 874Attachment 1 Page 2 of 2

Packet Page 144 of 874Attachment 2 Page 1 of 16

Packet Page 145 of 874Attachment 2 Page 2 of 16

Packet Page 146 of 874Attachment 2 Page 3 of 16

Packet Page 147 of 874Attachment 2 Page 4 of 16

Packet Page 148 of 874Attachment 2 Page 5 of 16

Packet Page 149 of 874Attachment 2 Page 6 of 16

Packet Page 150 of 874Attachment 2 Page 7 of 16

Packet Page 151 of 874Attachment 2 Page 8 of 16

Packet Page 152 of 874Attachment 2 Page 9 of 16

Packet Page 153 of 874Attachment 2 Page 10 of 16

Packet Page 154 of 874Attachment 2 Page 11 of 16

Packet Page 155 of 874Attachment 2 Page 12 of 16

Packet Page 156 of 874Attachment 2 Page 13 of 16

Packet Page 157 of 874Attachment 2 Page 14 of 16

Packet Page 158 of 874Attachment 2 Page 15 of 16

Packet Page 159 of 874Attachment 2 Page 16 of 16

Agenda Item No: 10.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution of Intention 2024142 to Approve an Amendment to the Contract Between the Board of Administration of the California Public Employees' Retirement System (CalPERS) and the City Council of the City of Fairfield RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The CalPERS contract with the City of Fairfield needs to be amended to reflect the correct cost share amounts as stated in the City's various memoranda of understanding with employee associations and resolutions for nonrepresented employees.

DISCUSSION
On December 5, 2023, staff presented resolutions and an ordinance to City Council necessary to change the current City contract with CalPERS. That contract was last amended in 2012 and it states incorrect cost share amounts for different employees groups.

Per CalPERS staff, the contract between the City and CalPERS needs to be amended to reflect the correct cost share amounts as stated in the various memoranda of understanding with employee associations and resolutions for nonrepresented employees.

The resolution of intention allows the City to begin the process to amend the CalPERS contract to state the correct cost share amounts as described in each City MOU. As part of this process, the staff is also requesting the first reading of an ordinance that will allow CalPERS staff to send the City ballots for every qualified employee to vote on the requested changes. Please see item no. 17 for more information.

FINANCIAL IMPACT
N/A
Packet Page 160 of 874

Agenda Item No: 10.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution of Intention 2024142 to Approve an Amendment to the Contract Betweenthe Board of Administration of the California Public Employees' Retirement System(CalPERS) and the City Council of the City of FairfieldRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe CalPERS contract with the City of Fairfield needs to be amended to reflect the correct cost shareamounts as stated in the City's various memoranda of understanding with employee associations andresolutions for nonrepresented employees.DISCUSSIONOn December 5, 2023, staff presented resolutions and an ordinance to City Council necessary tochange the current City contract with CalPERS. That contract was last amended in 2012 and it statesincorrect cost share amounts for different employees groups. Per CalPERS staff, the contract between the City and CalPERS needs to be amended to reflect thecorrect cost share amounts as stated in the various memoranda of understanding with employeeassociations and resolutions for nonrepresented employees. The resolution of intention allows the City to begin the process to amend the CalPERS contract to statethe correct cost share amounts as described in each City MOU. As part of this process, the staff is alsorequesting the first reading of an ordinance that will allow CalPERS staff to send the City ballots forevery qualified employee to vote on the requested changes. Please see item no. 17 for moreinformation. FINANCIAL IMPACT N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to not amend the contract with CalPERS.

STAFF CONTACT
Farbod Pirouzmand, Director of Human Resources
(707) 4287393
[email protected]
COORDINATED WITH
City Attorney's Office, City Manager's Office, Finance Department ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A Amendment to Contract
REVIEWERS:

Reviewer Action Date
Pirouzmand, Farbod Approved 6/4/2024 2:36 PM
Henry, Alicia Approved 6/4/2024 2:42 PM
Dombrowski, Delaney Approved 6/4/2024 12:14 PM
Packet Page 161 of 874

CITY OF FAIRFIELD

RESOLUTION NO. 2024-142

RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) AND THE CITY COUNCIL OF THE CITY OF FAIRFIELD

WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect t o subject themselves and their employees to amendments to said Law; and

WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and

WHEREAS, the following is a statement of the proposed change:

To end Section 20516 (Employees Sharing Cost of Additional Benefits) of 2.227% for classic local miscellaneous members, 1.810% for classic local fire members, and

1.666% for classic local police members; and

To provide Section 20516 (Employees Sharing Additional Cost) of 2.5% for classic local miscellaneous members in the Unrepresented Confidential Non-Management group, Unrepresented Executive Management group, Fairfield Employees’ Association, Fairfield Part Time Employees’ Association; 2.75% for classic local miscellaneous members in the Unrepresented Confidential Management group and Fairfield General Management Association; 2.25% for classic local fire members in the Unrepresented Fire Executive Management group, Fairfield Professional Firefighters’ Association, Fairfield Fire Manager’s Association; 2.25% for classic local police members in the Unrepresented Police Executive Management group, Fairfield Police Officers’ Association; 3% for classic local police members in the Fairfield Police Management Association.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The governing body of the above agency does hereby give notice of intention to approve an amendment to the contract between said public agency and the Board of Administration of the Public Employees' Retirement System, a copy of said am endment being attached hereto, as an "Exhibit A" and by this reference made a part hereof.

Packet Page 162 of 874Attachment 1 Page 1 of 2

RES. NO. 2024-142

Page 2 ends

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 163 of 874Attachment 1 Page 2 of 2

Packet Page 164 of 874Attachment 2 Page 1 of 8

Packet Page 165 of 874Attachment 2 Page 2 of 8

Packet Page 166 of 874Attachment 2 Page 3 of 8

Packet Page 167 of 874Attachment 2 Page 4 of 8

Packet Page 168 of 874Attachment 2 Page 5 of 8

Packet Page 169 of 874Attachment 2 Page 6 of 8

Packet Page 170 of 874Attachment 2 Page 7 of 8

Packet Page 171 of 874Attachment 2 Page 8 of 8

Agenda Item No: 11.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024143 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Program Participation Agreement and Other Project/Program Related Documents for Pacific Gas & Electric (PG&E) Government/K12 Program as Administered by Willdan Energy Solutions
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Willdan Energy Solutions (Willdan) is the sole implementer for Pacific Gas & Electric's Government/K 12 Energy Efficiency Program (GK 12 Program). Willdan has presented the City with an opportunity to utilize the GK 12 Program to upgrade 16 natural gaspowered water heaters to electric heat pump water heaters across 10 facilities. The estimated project cost is $279,000 and all replacement costs will be covered by PG&E incentive funding at no cost to the City. Replacement work will be conducted by Willdan’s subcontractor.

DISCUSSION
Pacific Gas and Electric Company (PG&E) created the GK 12 Program to support and incentivize local government, educational, and federal agency efforts to improve the energy efficiency of their buildings while reducing ongoing operational and maintenance costs. The GK 12 Program contributes to PG&E’s efforts to achieve its share of California’s ambitious energy efficiency and greenhouse gas reduction goals through various projects, including replacing energy inefficient equipment with more efficient and sustainable models.

Public Works Building Maintenance provides maintenance, operation, and support services for City owned buildings. Building Maintenance staff recommends entering into a program participation agreement with Willdan to replace 16 natural gaspowered water heaters with electric heat pump water heaters across 10 City facilities through the GK 12 Program.

Selection Criteria Process:

The California Public Utilities Commission (CPUC) set aside ratepayer funds for government and Packet Page 172 of 874

Agenda Item No: 11.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024143 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Program Participation Agreement and Other Project/ProgramRelated Documents for Pacific Gas & Electric (PG&E) Government/K12 Program asAdministered by Willdan Energy SolutionsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEWilldan Energy Solutions (Willdan) is the sole implementer for Pacific Gas & Electric's Government/K12 Energy Efficiency Program (GK 12 Program). Willdan has presented the City with an opportunity toutilize the GK 12 Program to upgrade 16 natural gaspowered water heaters to electric heat pumpwater heaters across 10 facilities. The estimated project cost is $279,000 and all replacement costswill be covered by PG&E incentive funding at no cost to the City. Replacement work will be conductedby Willdan’s subcontractor.DISCUSSIONPacific Gas and Electric Company (PG&E) created the GK 12 Program to support and incentivize localgovernment, educational, and federal agency efforts to improve the energy efficiency of their buildingswhile reducing ongoing operational and maintenance costs. The GK 12 Program contributes toPG&E’s efforts to achieve its share of California’s ambitious energy efficiency and greenhouse gasreduction goals through various projects, including replacing energy inefficient equipment with moreefficient and sustainable models. Public Works Building Maintenance provides maintenance, operation, and support services for Cityowned buildings. Building Maintenance staff recommends entering into a program participationagreement with Willdan to replace 16 natural gaspowered water heaters with electric heat pump waterheaters across 10 City facilities through the GK 12 Program.

Selection Criteria Process:

The California Public Utilities Commission (CPUC) set aside ratepayer funds for government and school electrification and energy efficiency projects. PG&E was awarded funds and developed the GK 12 Program under State rules and regulations. PG&E issued a twostep Request For Proposals from which Willdan was issued the single contract to implement public sector programs designed to serve local government, school districts and federal agencies. Willdan holds the sole contract with PG&E to disburse incentives and rebates for energy efficiency projects, including the GK 12 Program. As a local government with an active PG&E electric and/or natural gas account, the City is eligible to receive incentive funding from the GK 12 Program as implemented by Willdan.

FINANCIAL IMPACT
The project is estimated to cost $279,000. No new General Fund allocation is needed or requested to deliver this project.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may delay approval so that staff can address any council concerns. Willdan has advised staff that the GK 12 Program is first come, first served. Timely adoption of this resolution and signing of the GK 12 Program Participation Agreement will reserve incentive funding.

STAFF CONTACT
Marisa Cumpian, Sr. Management Analyst
(707) 4287494
[email protected]
COORDINATED WITH
City Manager's Office
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Agreement
REVIEWERS:

Reviewer Action Date
Chaudhary, Savita Approved 6/3/2024 8:00 PM
Ballard, Kelly Approved 6/4/2024 10:45 AM
Ballard, Kelly Approved 6/4/2024 10:46 AM
Packet Page 173 of 874

CITY OF FAIRFIELD

RESOLUTION NO. 2024-143

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER

TO EXECUTE A PROGRAM PARTICIPATION AGREEMENT AND OTHER PROJECT/PROGRAM RELATED DOCUMENTS FOR PACIFIC GAS & ELECTRIC (PG&E) GOVERNMENT/K-12 PROGRAM AS

ADMINISTERED BY WILLDAN ENERGY SOLUTIONS

WHEREAS, Willdan Energy Solutions (Willdan) is the sole implementer for the Pacific Gas & Electric’s Government K-12 Energy Efficiency Program (GK 12 Program); and

WHEREAS, Willdan presented the City with an opportunity to utilize the GK 12 Program to upgrade 16 natural gas-powered water heaters to electric heat pump water heaters across 10 facilities; and

WHEREAS, the estimated project cost is $279,000 and all replacement costs will be covered by PG&E incentive funding at no cost to the City, and replacement work will be conducted by Willdan’s subcontractor; and

WHEREAS, the City wishes to enter into the GK 12 Program participation agreement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute a program participation agreement and other project/program related documents for the PG&E GK 12 Program as administered by Willdan.

PASSED AND ADOPTED this 18th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 174 of 874Attachment 1 Page 1 of 1

May 7, 2024
Peter Peirce, Building Maintenance Manager
City of Fairfield, Public Works Department
420 Gregory Street
Fairfield, CA 94533

Dear Peter,
Please accept this letter as a commitment offer for the incentive quotes on behalf of PG&E Government/K-12 program as administered by Willdan Energy Solutions.

The table following this cover letter presents the project financials for each site that we assessed. This table also includes the incentive funds that PG&E, through Willdan as Program Administrator, has committed to this project. This letter reserves those funds on a first come first served basis. Please let me know if there is an expected delay in signature approval as funding is limited.

The GK12 program will be managing your work across 10 different projects – to be reported to PG&E on completion. The enclosed Program Participation Agreement governs each of those projects individually.

We have included the Allan Witt Aquatic Center’s Indoor Showers in this Agreement with the understanding that the project will be rescoped to the City’s satisfaction or cancelled. We are doing this in the hope that we reach an agreeable approach, and we can do it at the same time as the other projects in this agreement. Please note that this Agreement is non-binding, and the city can withdraw any project prior to installation.

GK12 is funded by the California Ratepayer and has limited funding for your project to keep it no/low cost. By accepting this project the signing agency (Particpant) acknowledges and agrees to the following:

1. Participant, as applicable, will support navigating the permitting process.

2. Participant will, as applicable, facilitate setting permitting expectations for the GK12 program scopes made part of this Program Particpation Agreement.

3. GK12 has budgeted $500.00 per permit. Should per project permitting costs exceed $500.00, the program reserves the right to (a) cover the cost or (b) pass the cost back to your agency should the total cost of the install exceed our program budget for the work.

4. Participant agrees that changes in permitting requirements and expectations, from permit issuance to permit closure will not occur. Should they occur, Participant agrees to waive or cover any additional permitting costs associated with special inspections or after-the-fact engineering expectations that exceed the budgeted $500.00 noted in item 3 above .

5. Participant understands that clear expecations regarding permitting, as applicable, prior to installation, will mitigate challenges during permit closures.

6. Participant understands that the project scopes are limited to actions that must be taken to install a Heat Pump Water Heater.

7. Participant upstream or downstream plumbing issues may arise due to the temporary shot-off of hot- water. Examples include but are not limited to failing o-ring and gasket failures.

Packet Page 175 of 874Attachment 2 Page 1 of 14

8. The program will in good faith, support the resolution of such issues noted in item 6 and 7 above; additional funding to address upstream and downstream issues not associated with the scope will be considered on a case-by-case basis.

9. The agency has reviewed the scope and understands the recommendations by the GK12 program , potential changes in facility functional use or forecasted changes in occupancy, and that the presented scope is acceptable for current and forecasted use.

10. GK12 will not be responsible for a lack of hot water should the space’s functional use change or should occupancy levels increase after the installation.

11. The Participant, will in good faith, promptly communicate with GK12 staff should any concerns arise to ensure the program can rapidly resolve the stated issue.

Should you agree to move the project forward, our subcontractor will be responsible for the pulling and closing of building permits. A Willdan representative will periodically be onsite to oversee our subcontractor.

If there are any questions, please contact me.

Thank you in advance for participating in the PG&E Government K-12 Program.

Sincerely,

Lou Jacobson
Willdan Energy Solutions

cc: Tom Kouris ; Andrea Hurst

Packet Page 176 of 874Attachment 2 Page 2 of 14

City of Fairfield Adult Recreation
Center - Sally Port
Adult Recreation
Center -
Mechanical Room
Allan Witt
Aquatics Center
(Indoor Showers)
Allan Witt
Aquatics Center
(Party Room/Out
door showers)
Corp Yard Admin
Building
Downtown
Theatre Fire Station 35 Fire Station 37 -
First Floor
Fire Station 37 -
Loft/2nd Floor
Transportation
Center Total
Existing Gas WH (1) 100 Gallon (1) 80 Gallon (1) 130 Gallon (1) 100 Gallon (1) 100 Gallon (2) 100 Gallon (1) 60 Gallon (1) 40 Gallon (1) 50 Gallon (1) 50 Gallon Proposed HPWH 120 + 80 Gallon (2) 120 Gallon (3) 120 Gallon 120 + 80 Gallon (1) 120 Gallon (2) 120 Gallon (1) 120 Gallon (1) 50 Gallon (1) 50 Gallon (1) 65 Gallon Base Cost $28,126.40 $39,072.80 $58,609.20 $28,126.40 $19,536.40 $39,072.80 $19,536.40 $6,992.00 $6,992.00 $7,793.00 $253,857.40 Add On: Electric Run $0.00 $0.00 $1,100.00 $1,080.00 $0.00 $660.00 $1,100.00 $420.00 $420.00 $480.00 $5,260.00 Add On: Additional Labor $0.00 $1,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,200.00 Add On: Subpanel $0.00 $0.00 $3,000.00 $0.00 $0.00 $1,500.00 $0.00 $0.00 $0.00 $0.00 $4,500.00 Add On: Crane $0.00 $0.00 $3,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 Add On: Roofer $0.00 $0.00 $1,000.00 $200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,200.00 Add On: Shed $0.00 $0.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 Total $28,126.40 $40,272.80 $76,709.20 $29,406.40 $19,536.40 $41,232.80 $20,636.40 $7,412.00 $7,412.00 $8,273.00 $279,017.40 PG&E Incentive $28,126.40 $40,272.80 $76,709.20 $29,406.40 $19,536.40 $41,232.80 $20,636.40 $7,412.00 $7,412.00 $8,273.00 $279,017.40 Net Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 COSTS
Packet Page 177 of 874Attachment 2 Page 3 of 14

Site Information
Site or Building Name:Site Contact Phone:Site Contact Email:Site Contact Name:

Site Address (if multiple, provide full list in an attachment):Mailing Address:

Incentive Payment - If Incentives Apply. Payee Must Have W-9 On File With The Program.

Make Incentive Payable To:Payee Type:Notes (Attention To, etc.):

Incentive Mailing Address:State:Zip Code:Telephone:

Thank you for participating in Willdan’s Government and K-12 Schools Program. Follow the 3 steps below to get started.

Step 1: Submit this PPA and pre-installation application to Willdan before commencing installation of energy efficiency measures Step 2: Willdan (“Implementer”) will review the application and issue a Notice to Proceed (NTP) Step 3: After receiving a NTP, proceed with the installation of measures and then submit the post-installation application (includes Project Certification Form, invoices, calculations, photos, cut sheets, and W-9 form) PG&E Account Information
Account Holder Name:Estimated Total Project Cost:Estimated Total Incentive1:Interval Meter? (Y/N):

Electric Service ID#:Gas Service ID#:Estimated Project Completion Date:

Project Estimates
Measures - From Project Feasibility Study
EEM NO.Measure Description
Electricity
Savings (kWh)
Demand
Savings (kW)
Gas
Savings (Therms)
Program representatives have developed detailed calculations for proposed measures using industry standard tools, including building modeling software as required. All measures included as part of this program participation have been screened for cost-effectiveness eligibility through a TRC analysis.
1 See terms & conditions sections 9 & 11: funds are subject to change, first-come, first-served and are not guaranteed.

Program Participation Agreement
Packet Page 178 of 874Attachment 2 Page 4 of 14

Customer agrees to implement its Project at the designated property (Site) in accordance with these Program Participation Agreement (Agreement) terms and conditions (Terms).

1. AUTHORITY. Customer represents and warrants it has the Project Site owner’s permission to implement the Project and comply with these Agreement Terms.

2. ELIGIBILITY. Projects for a custom, deemed, retro-commissioning, or NMEC project must be implemented at a non-residential site that is considered a local government, local educational agency, or federal agency. Services outside of these sectors must be approved in writing by the PG&E Program Manager. The project’s meter must be charged the public purpose fund surcharge, and the Project measures(s) must not have been replaced within the last 5 years and must meet all other eligibility requirements as may be required by PG&E.

3. PROGRAM REGULATORY AND MANUAL RULES. Project implementation is subject to all applicable California Public Utility Commission (CPUC) regulatory mandates and the Program’s rules and policies, which may change without notice. Rules include: all relevant CPUC actions including but not limited to decisions, dispositions and advice letters, GK12’s program implementation plan and, PG&E policies, procedures and Platform Rulebook. Individually and collectively, these are referred to as the Program Manual rules.

4. PROJECT WRITTEN APPROVAL. Projects that require Implementer’s or PG&E prior written approval as required in the Program Manual Rules, require Customer to not remove any existing equipment/systems, pre-order, purchase, or install any measures or equipment for their Project, until receiving such written approval to avoid disqualification.

5. INSTALLER AND MEASURE INSTALLATION. Customer is solely responsible to obtain all qualifying measure equipment required to implement their Project, to select, contract with, and pay (which Customer can assign their qualifying incentive) an appropriately licensed Installer to install and make operational the Project measure(s). PG&E and Implementer: (a) will not supervise, oversee, perform any background checks, or have any control over the Installer performing the Project measure installation; (b) will not acquire or purchase any qualifying measures for the Project or provide any such related equipment or product warranties of any kind; (c) will not solicit installation bids, prepare or evaluate the Project’s design or engineering needs and (d) and will not be responsible for any other Installer or measure fees or costs for the Project. The liability related to these issues is solely between the Installer and the Customer. Customer must contract separately with an Installer to perform as required under this Agreement, any installation or construction for their Project measures approved to be eligible to receive any Program Customer Incentive.

6. MEASURE INSTALLATION LAW COMPLIANCE. All Project measure installations to qualify must comply with federal, state, and local laws, safety requirements and applicable manufacturer and product instructions to be eligible for incentives.

7. MEAUSRE QUALIFICATION. Equipment leased, rebuilt, resale products, received from warranty or insurance, exchanged, or won as a price; new parts installed in existing equipment, are not eligible to be used for project measure qualification. Qualified product must meet GK12’s minimum qualification standards and governing custom or statewide workpaper requirements.

8. PROJECT PERMITS. Customer is responsible to obtain and pay for any required permits to implement their Project when using internal labor or a non-program installer. Customer will support and guide permitting for projects utilizing program implementing parties (contractors).

9. PROJECT OPERATIONAL DUE DATE. Projects must be completed and fully operational no later than one (1) year from the execution of the Program Participation Agreement. Projects that are delayed beyond the one-year threshold must receive a written extension by the GK12 Program Manager.

10. PROJECT OR SITE CHANGES. Any material change during or after the Project implementation or to the Site impacting the Project’s energy saving benefits due to occurrences of non-routine events (i.e., required use of additional heating and cooling loads, modified operating hours), Customer will promptly provide Implementer written description of these circumstances.

11. PROJECT DESIGN AND FEASIBILITY. PG&E may review but has no responsibility or accountability for the Project’s design, construction, installation, or maintenance nor does such review constitute any PG&E guarantee or representation as to the Project’s economic, technical, or operational capability for any of the measures installed.

12. PROJECT SITE ACCESS. Customer agrees to provide or procure for the Implementer, PG&E, the CPUC, and their representatives Project Site access to perform Project administration and/or implementation requirements to include, but not limited to, inspection of pre and post measure installation, calculation and verification of Project baseline and actual performance energy saving measurements, etc.

13. SAFETY. If at any time during the Customer’s participation in the Program and/or implementation of their Project, PG&E or Implementer, in their sole discretion, determines any Site conditions, Project implementation, or Program participation creates or may potentially create an unsafe situation or may adversely impact the reliability to provide electric or gas service to the Site, PG&E or Implementer shall have the right to suspend Customer’s Project implementation until such time as PG&E or Implementer determines, these unsafe conditions are satisfactorily resolved and safety restored.

14. CUSTOMER INCENTIVES. Incentives come from California ratepayers funding and is made available under the Program on a first-come, first-served basis until such funding is depleted or as otherwise directed by the CPUC. Incentives may not exceed Project costs or the energy savings that exceed the actual annual amount of the electricity usage recorded at the Project’s meter.

15. CALCULATION OF THE PROJECT INCENTIVE. Project incentives are paid based on the Project’s completed and actual verified energy savings. Stated Project incentives, energy savings projections and installation costs on the Custom Project application are estimates only and may very when verified. Implementer and PG&E will validate the Project’s baseline energy measurements, verify the actual energy savings, and determine the Project’s incentive payment to align and comply with the Program Manual Rules and these terms.

16. WORKFORCE STANDARDS AND INCENTIVES FOR HVAC AND LIGHTING CONTROL MEASURES. Projects that receive an incentive for non-residential heating, ventilation, and air conditioning (HVAC) measure exceeding $3,000 and/or for lighting control (LC) measure exceeding $2,000, prior to these measures being installed, modified, or maintained, each technician rendering such work is required to provide their applicable qualification documentation and must have for at least one of the following: (a) Completed an accredited HVAC apprenticeship. (b) Is enrolled in an accredited HVAC apprenticeship. (c) Completed at least five years of work experience at the journey level according to the Department of Industrial Relations definition, Title 8, Section 205, of the CA Code of Regulations, passed a practical and written HVAC system installation competency test, and received credentialed training specific to the installation of the technology being installed. (d) Has a C-20 HVAC contractor license issued by the CA Contractors State Licensing Board; and for LC Measures the person doing the work must produce an installer certification from the CA Advanced Lighting Controls Training Program.

17. CUSTOMERS WITH SELF GENERATION CAPABILITIES. Customers with existing co-generation or self-generation system at the Project Site, the Project incentive is limited to the previous 12-month energy usage (kW, kWh and Therms) purchased from or delivered by the utility Packet Page 179 of 874Attachment 2 Page 5 of 14

providing services on the Project’s meter(s).

18. PROJECTS WITH NON-PG&E ENERGY SUPPLY. Non-PG&E supply, i.e., generation or deliveries from another commodity supplier, these Project incentives will be solely determined by PG&E based only on the energy savings reflected on the electric grid or natural gas system.

19. NO DOUBLE DIPPING. Customer represents they have not received within the last five years and will not apply for five years from the date of this Agreement, to acquire any energy saving incentives or rebates offered by PG&E, other California energy saving programs using the Customer’s Project or measures implemented under this Agreement.

20. ENERGY BENEFITS AND INCENTIVE DISQUALIFICATION. Project incentives are provided in consideration of PG&E Ratepayers receiving 100 percent of the completed Project’s life energy savings benefit or 5 years, whichever is less. For Projects that do not satisfy this energy savings benefit, Customer and the Program implementer shall be responsible to refund PG&E the prorated amount paid for such energy savings benefits not realized. This amount due, if any, will be off set against any incentives or payment due or such amount shall be payable within 30 days of notification.

21. PROJECT CERTIFICATIONS. Customers receiving incentives for Projects that involve receiving Incentives for energy efficiency measures must submit a written certification as required in CA Public Utilities Code Section 399.4 b (1) and (2) which states in relevance; “prior to receiving any Project Incentive payment, the recipient of the Incentive must certify the Project is complete and complied with applicable permitting and licensing requirements, any contractor performing the such work was a licensed contractor”. For HVAC Project measures, proof of the HVAC permit closure must also be provided with the required Project Certification.

22. PROJECT COMPLETION DOCUMENTATION. Prior to issuing a Project Incentive payment, all applicable Project documentation required under these Terms and in the Program Manual Rules must be provided by the Customer, i.e., paid invoices, supplier name, address, phone, itemized listing of products, quantity, manufacturer and model number, Project Certifications, HVAC Permit closure evidence, final engineering calculations, schematic drawings, and related documentation as requested by PG&E that substantiates the Project’s energy savings result and compliance with these Terms.

23. TERM AND TERMINATION. This Agreement is effective upon the Customer’s signature and expires upon PG&E receiving the Project’s energy savings benefits as defined in term 20, unless terminated sooner. Customer’s breach of its obligations under these Terms, or upon directive by the CPUC, may result in the Agreement’s termination. Implementer nor PG&E will be liable for any damages or claims arising from such termination. Except as otherwise expressly stated, Customer or Implementer may terminate this Agreement for any reason upon 15 work days with written notice.

24. CPUC RIGHTS. The CPUC is authorized to modify Program requirements at any time. All Customer Data and Project details, results, reports, energy usage data, or other identifiable information, shall be made available to the CPUC upon request.

25. RELEASE OF CUSTOMER DATA. Customer consents to Implementer and PG&E collecting, using, processing, storing, copying, and making the same available to other California Investor Owned Utilities (IOUs) for Statewide programs, the Customer’s personal identifiable information, energy usage data, account number, billing data, documentation, other Project data, collectively (Customer Data), only as required to implement the Customer’s Project and comply with the CPUC administrative and compliance requirements, the Program Manual Rules and these Agreement Terms.

26. NO WARRANTY AND DISCLAIMER. PG&E MAKES NO REPRESENTATION OR WARRANTY, AND ASSUMES NO LIABILITY WITH

RESPECT TO QUALITY, SAFETY PERFORMANCE, OPERATIONAL CAPABILITY, RELIABILITY OR ANY OTHER ASPECT OF ANY DESIGN,

SYSTEM, OR EQUIPMENT INSTALLED RELATED TO THE PROJECT AND EXPRESSLY DISCLAIMS ANY SUCH REPRESENTATION WARRANTY OR LIABILITY, INCLUDING ANY WARRANTIES OF MERCHANTABILITY AND FITNESS FOR ANY PARTICULAR PURPOSES.

27. CUSTOMER PROJECT DATA OWNERSHIP. Customer’s Project information, including the Customer Data obtained and developed in accordance with this Agreement shall be owned by PG&E and used for PG&E internal business purposes and no further consideration other than Project incentive will be paid. PG&E will not publish any identifiable Customer Data absent the Customer’s written consent.

28. NO OBLIGATION. California consumers are not obligated to purchase any full-fee service or other service not funded by this Program.

Program incentives are funded by California utility ratepayers under the auspices of the CPUC. Los consumidores en California no estan obligados a comprar servicios completes o adicionales que no esten cubiertos bajo este programa. Este programa a esta financiado por los usuarios de servicios publicos en California bajo la jurisdicci6n de la Comisi6n de Servicios Publicos de California (CPUC).

29. MISREPRESENTATION. Project information provided must be accurate and if determined fraudulent or misleading the Project Incentive will be disqualified.

30. LIMITATION OF LIABILITY. PG&E shall not be liable for any costs resulting from the Project’s estimated versus actual energy savings, savings not materialized, cancellation or cost increase(s), fees, claims, or other charges for any reason arising from or related to a Program’s Project implementation. In no event shall Implementer, Customer, or PG&E be eligible for special, incidental, lost profits, or consequential damages because of this Agreement.

31. ADVERTISING AND NAME USAGE. Implementer and Customer agree not to use each other’s name, PG&E’s name, or Customer’s Project Site identifying characteristic in any published materials absent the appropriate written approval.

32. ASSIGNMENT. Customer may not assign their rights or obligations under this Agreement, absent Implementer’s written consent.

33. PROJECT SITE SALE/TRANSFER. Customer will seek the necessary permission to enable assignment of this Agreement if the energy benefits are not fully realized, in the event of a sale of the Project Site or transfer to another Site Owner or Customer.

34. TAX LIABILITY. The receipt of any Project incentive or rebate may result in taxable income. Incentive tax reporting is between the Implementer and the Customer.

35. TOXIC MATERIALS. PG&E and Implementer shall have no responsibility for the discovery, exposure, presence, handling, removal, or disposal of hazardous materials of any kind related to implementing the Project, including without limitation, asbestos, PCBs, or other toxic substances.

36. GOVERNING LAW. This Agreement shall be construed in accordance with the laws of the State of California.

Packet Page 180 of 874Attachment 2 Page 6 of 14

Customer Signature
Customer acknowledges and agrees that Customer is eligible to participate and receive any Program incentives. Customer has reviewed and agrees to be legally bound by the attached Program terms and conditions which includes, but is not limited to, not removing any existing equipment or systems and/or purchasing or installing any Project energy efficiency measures, until Customer receives a written Project Approval.

Customer Representative (print)Signature Date
©2023 Willdan Government and K-12 Program “PG&E” refers to Pacific Gas and Electric Company, a subsidiary of PG&E Corporation. ©2021 Pacific Gas and Electric Company. This energy efficiency program is funded by California utility customers and administered through PG&E under the auspices of the California Public Utilities Commission. The program is implemented and managed by Willdan and their authorized representatives. “PG&E” is a registered trademark of PG&E Corporation. PG&E is not responsible for any other content, names or marks in these program materials.

PPA-C22549-0121
To be completed if measure application type is Accelerated Replacement (AR) Per CPUC Resolution E-5515, all AR Projects require the customer or an authorized representative of the customer to sign the below customer affidavit statement.

I, ,hereby certify that I am authorized to make this declaration as the Customer or as an autho- rized representative of the Customer, .By signing below, I certify the existing equipment being replaced to the best of my knowledge is in working order. I acknowledge misrepresentation of this claim will result in a rejection of all or part my Project’s participation in the Program and may be required to return all or part of the incentive(s) I received according. I understand a misrepresentation may also result in my participation in this Program and/or any California ratepayer future energy savings program participation and projects being disqualified, on probation or suspended.

Customer Affidavit for Accelerated Replacement Projects Packet Page 181 of 874Attachment 2 Page 7 of 14

Willdan Government & K-12 Schools Program
Attachment 1
Multi-Site Attachment:

Site/Building Name Address Site
Contact
Site
Contact
Phone
Site Contact Email

Packet Page 182 of 874Attachment 2 Page 8 of 14

To: GK12 Program Participants
From: Thomas Kouris, Willdan Energy Solutions (PG&E Program Implementor) Subject: Demand Response

Dear Program Participant,
Thank you for enrolling in the PG&E GK-12 Water Heater Replacement offer. With the installation of a new electric heat pump hot water heater (HPWH), you have switched from gas to an efficient electric heat pump solution which will reduce your carbon and air emissions.

Your enrollment includes substantial incentives to reduce your installation cost. The incentive program asks participants to enroll in a Demand Response (DR) program. Willdan is partnered with AutoGrid, a PG&E registered DR aggregator, who will enroll selected HPWH(s) into their Capacity Bidding DR Program (CBP). This DR program helps you to: reduce your electric bill, earn incentives every time you participate, reduce greenhouse gas emissions, improve air quality, and support grid stability in California.

The HPWH has a device allowing it to be controlled remotely. When requested by PG&E or CAISO (grid management for the state), AutoGrid will minimize your water heater energy usage for up to 4 hours, typically between 4pm-9pm (demand response event). The events occur on the hottest days of the summer or other grid-stressed times from May 1 through October 31.

There are typically 5-15 events/year.

About 45 minutes prior to an event, AutoGrid will assess the temperature of the water in the tank. A signal will be sent to your HPWH to turn on to preheat the water to a temperature slightly higher than the standard setting. Preheating allows you to comfortably “ride through” the DR event as any temperature difference should not be noticeable. A drop in temperature is typically 1 degree per hour. So, your HPWH may go from about 125 degrees to about 120 degrees during the event. Again, you will save money and get paid for participating.

The attached and populated agreement needs to be signed prior to installation. Once signed, the GK12 team will submit the application to AutoGrid. When the project completes, we will notify AutoGrid and they will enroll your HPWH(s) in the CBP DR program.

Thank you again for your participation!
Sincerely,

Tom Kouris
Enclosed: Demand Response FAQ, Populated CBP Enrollment Form Tom Kouris
Packet Page 183 of 874Attachment 2 Page 9 of 14

Packet Page 184 of 874Attachment 2 Page 10 of 14

NOTICE TO ADD OR DELETE CUSTOMERS

PARTICIPATING IN THE CAPACITY BIDDING

PROGRAM
Instructions: Aggregators and Customers use this notice to officially notify Pacific Gas and Electric Company (PG&E) of their intent to add or delete PG&E customers from the Aggregator’s CBP portfolio and are required to attest to whether they have a Prohibited Resource, and if they do, whether they intend to use the resource to reduce load during a demand response (DR) event.

PG&E may verify the information on this notice with the Customer.

Aggregator Company Name:

This notice adds or deletes a customer’s Service Agreements from the Aggregator’s CBP portfolio. PG&E will review and approve each Service Agreement to be added to determine if it meets the minimum requirements as specified in Schedule E-CBP. PG&E must approve each Service Agreement before the Service Agreement can be included in an Aggregator’s portfolio. Additions to the portfolio will be effective upon PG&E’s approval date. Deletions from the portfolio will be effective upon the date indicated by the Aggregator or upon the first date which the SA ID is not actively nominated, whichever occurs first.

By signing this notice, Aggregator and Customer understand that the Aggregator has the authority to act on behalf of the Customer in connection with the CBP for the Customer’s Service Agreements shown below. Such authority is subject to the applicable terms and conditions of Schedule E-CBP and the Agreement For Aggregators Participating In The Capacity Bidding Program (Form 79-1076).

Customer designates the above-named Aggregator to act on its behalf as its Aggregator pursuant to Schedule E-CBP for all purposes, including, but not limited to, the receipt of payments, the payment of penalties, if any, and the receipt of all notices sent by PG&E under the E-CBP program.

Customer understands that PG&E will provide its electric usage and electric meter data for the Service Agreements to Aggregator so Aggregator can determine the payment payable to and penalties chargeable to Customer under Schedule E-CBP. Customer also agrees to allow personnel from the California Energy Commission (CEC), PG&E, and their contracting agents, reasonable access to conduct a site visit for measurement and evaluation, access to the Customer’s interval meter data, and agree to complete any surveys needed to enhance this program.

Customer acknowledges that Aggregator is not PG&E’s agent for any purpose. PG&E shall not be liable to the Customer for any damages resulting from any acts, omissions, or representations made by Aggregator in connection with Aggregator’s solicitation of Customer or with the Aggregator’s performance any of its functions in the CBP. PG&E shall not be liable to Customer for any damages caused to the Customer by any failure by Aggregator to comply with PG&E’s tariffs or for any damages caused by Aggregator’s failure to perform any commitment to the Customer.

This agreement at all times shall be subject to such modifications as the California Public Utilities Commission may direct from time to time in the exercise of its jurisdiction
Customer
Name:

Aggregator
Name:

Title: Title
Signature: Signature:

Date: Date:
† Information collected on this form is used in accordance with PG&E’s Privacy Policy.Page 1 of 4 The Privacy Policy is available at pge.com/privacy. Form 79-1075 Advice 4350-G-A/6050-E-A
Automated Document – Preliminary Statement Part A March 2021 Packet Page 185 of 874Attachment 2 Page 11 of 14

NOTICE TO ADD OR DELETE CUSTOMERS

PARTICIPATING IN THE CAPACITY BIDDING

PROGRAM
Notice by Aggregator to Add/Delete Customers
(Please Print or Type Clearly)
Aggregator Name: _________________________________________________________________ Add/
Delete
Customer Site Name PG&E Service
Agreement Number
Electric Meter
Number
Service Address and City

1. 2.

3. 4.

5. 6.

7. 8.

9. 10.

11. 12.

13. 14.

15. 16.

17. 18.

19. 20.

Automated Document – Preliminary Statement Part A Page 2 of 4 Form 79-1075
Advice 4350-G-A/6050-E-A
March 2021 Packet Page 186 of 874Attachment 2 Page 12 of 14

NOTICE TO ADD OR DELETE CUSTOMERS

PARTICIPATING IN THE CAPACITY BIDDING

PROGRAM
Prohibited Resources Attestation
Customers enrolling in Schedule E-CBP are required to attest to whether or not they have a Prohibited Resource, and if they do, whether or not they intend to use the resource to reduce load during a Demand Response (DR) event.

The following list of distributed energy technologies are prohibited in providing load reduction during DR events:

Technologies using diesel, natural gas, gasoline, propane, or liquefied petroleum gas, in topping Combined Heat and Power (CHP) or non-CHP configuration (“Prohibited Resources”). The following resources are exempt from the prohibition:
pressure reduction turbines, waste-heat-to-power bottoming cycle CHP, as well as energy storage resources not coupled with fossil-fueled generation.

Customers must select one of the following options and agree to the Terms and Conditions to be able to enroll into the Capacity Bidding Program by completing the options on page 4 of this form:
•I do not have a Prohibited Resource on-site.
•I do have a Prohibited Resource on-site and I will not use the resource to reduce load during any Demand Response Event.
•I do have a Prohibited Resource on-site and I may have to run the resource(s) during Demand Response events for safety reasons, health reasons, or operational reasons. My Prohibited Resource(s) has (have) a total nameplate capacity of kW. I understand that this value will be used as the Default Adjustment Value (DAV) to adjust the Demand Response incentives / charge for my account.

If a customer attests to having a Prohibited Resource and plans to use it for safety, health, or operational reasons to reduce load during a Demand Response event, then the customer’s aggregator will be responsible for collecting and providing the Default Adjustment Value (DAV) based on the nameplate capacity of the resource. If the customer has multiple prohibited resources for the same service agreement, then the DAV will be the sum of the nameplate capacity values from all prohibited resources on the same site that are used to reduce load during a Demand Response event. Customers participating in Schedule E-CBP will be allowed to adjust their DAV at any time, under certain conditions, namely that: (a) the customer’s change in DAV results from a change in the operational status of a prohibited resource associated with the customer’s service agreement; and (b) that the PG&E can verify this and approves. The DAV will be used to adjust the demand response incentives/charges.

Customers in Schedule E-CBP who do not complete the attestation and return it to PG&E, will not be eligible to participate in the program until they do so. A customer that is found in violation of the prohibited resources requirements will be removed from the program by their aggregator if they are enrolled via a third party, and certain violations may cause the customer to be ineligible for all demand response programs subject to the prohibited resource requirement in Decision 16-09- 056.

Customer compliance may be subject to verification by a Verification Administrator (which may be either PG&E or a third- party).

Automated Document – Preliminary Statement Part A Page 3 of 4 Form 79-1075
Advice 4350-G-A/6050-E-A
March 2021 Packet Page 187 of 874Attachment 2 Page 13 of 14

NOTICE TO ADD OR DELETE CUSTOMERS

PARTICIPATING IN THE CAPACITY BIDDING

PROGRAM
Prohibited Resource Attestation
(Please Print or Type Clearly)
Aggregator Name: ___________________________________________________________________________ PG&E Service
Agreement Number
I do not
have a
Prohibited
Resource
on-site.

I do have Prohibited
Resources on-site. Number
of Prohibited
Resources
(If applicable)
Total Nameplate
Capacity of all
Prohibited
Resources
[capacity kW]
(If applicable)
Default
Adjustment
Value (*)
[capacity kW]
(If applicable)
I will not use
them during
any Demand
Response
Event.

I may have to
run them
during
Demand
Response
Events.

1. 2.

3. 4.

5. 6.

7. 8.

9. 10.

11. 12.

13. 14.

15. 16.

17. 18.

19. 20.
(*) Only if the prohibited resource(s) will be used for operational, health, and safety purposes during DR events. The total Default Adjustment Value (DAV) of the resource(s) will be subtracted from the Potential Load Reduction or Nominated Capacity. The DAV of all prohibited resources should equal the Total Nameplate Capacity.

Automated Document – Preliminary Statement Part A Page 4 of 4 Form 79-1075
Advice 4350-G-A/6050-E-A
March 2021 Packet Page 188 of 874Attachment 2 Page 14 of 14

Agenda Item No: 12.

AGENDA REPORT
DATE:June 18, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024144 of the City Council Authorizing the City Manager to Execute Right of Way Contract, Grant Deeds, and Quitclaim Deed Transferring Certain Real Property and Easements for the Solano Westbound I80 Cordelia Commercial Vehicle Enforcement Facility Project
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City owns property and easements in the vicinity of the proposed Solano Westbound I80 Cordelia Commercial Vehicle Enforcement Facility Project (Project). For the Project to move forward, the City needs to convey property and easements to the Solano Transportation Authority (STA). The proposed resolution would grant the city manager the authority to execute the instruments necessary for these land and easement transactions.

DISCUSSION
In 2010, the STA, Solano County, and the City collaborated on a project to construct widening improvements to segments of Business Center Drive and Suisun Parkway. In addition to the roadway widening, this project also included a new sidewalk, asphalt pathway, and class I and II bikeways. These improvements have improved pedestrian and bicycle access throughout the Cordelia area. With an upgraded safer circulation route constructed, the City decided to close an existing section of the Linear Park Trail at the Chadbourne Road/I80 interchange west of the Solano Community College.

STA notified the City in February 2024 that they were proceeding with implementing the proposed Project to replace the existing Cordelia Truck Scales along Westbound I80, constructed in 1958 to inspect trucks entering the San Francisco Bay Area from locations nationwide. The new truck scales facility will be relocated 0.7 miles east from its current location and will provide a new braided offramp connection and new entrance ramp connection to/from Westbound I80.

Agenda Item No: 12.AGENDA REPORTDATE:June 18, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024144 of the City Council Authorizing the City Manager to Execute Rightof Way Contract, Grant Deeds, and Quitclaim Deed Transferring Certain Real Propertyand Easements for the Solano Westbound I80 Cordelia Commercial VehicleEnforcement Facility ProjectRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City owns property and easements in the vicinity of the proposed Solano Westbound I80 CordeliaCommercial Vehicle Enforcement Facility Project (Project). For the Project to move forward, the Cityneeds to convey property and easements to the Solano Transportation Authority (STA). The proposedresolution would grant the city manager the authority to execute the instruments necessary for these landand easement transactions. DISCUSSIONIn 2010, the STA, Solano County, and the City collaborated on a project to construct wideningimprovements to segments of Business Center Drive and Suisun Parkway. In addition to the roadwaywidening, this project also included a new sidewalk, asphalt pathway, and class I and II bikeways. Theseimprovements have improved pedestrian and bicycle access throughout the Cordelia area. With anupgraded safer circulation route constructed, the City decided to close an existing section of the LinearPark Trail at the Chadbourne Road/I80 interchange west of the Solano Community College. STA notified the City in February 2024 that they were proceeding with implementing the proposedProject to replace the existing Cordelia Truck Scales along Westbound I80, constructed in 1958 toinspect trucks entering the San Francisco Bay Area from locations nationwide. The new truck scalesfacility will be relocated 0.7 miles east from its current location and will provide a new braided offrampconnection and new entrance ramp connection to/from Westbound I80.

The Project requires the purchase of the closed segments of the Linear Park Trail. The STA completed an appraisal and determined the value of $78,360 for the proposed property rights owned by the City, and $14,140 for the Conservation Easement with Covenants held by the Solano Land Trust. The subject properties and associated assessor’s parcel numbers are included as Attachment 2. The proposed resolution authorizes the city manager to execute the Right of Way Contract, Grant Deed transferring a portion of the City owned parcel to STA and execute various legal instruments (e.g., Quitclaim Deed) required for the Project.

FINANCIAL IMPACT
There is no additional cost for transferring land or easements to STA for the Project. The $78,360 will be deposited into the Intragovernmental Service Fund (Fund 551).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The Project requires Caltrans rightofway certification by June 30, 2024, to move forward with securing the construction grant funding allocation. Any significant delays may jeopardize the Project from being constructed as planned.

STAFF CONTACT
Ryan Panganiban, Assistant Director of Public Works/City Engineer (707) 4287017
[email protected]
COORDINATED WITH
City Attorney's Office, Solano Transportation Authority, Solano Land Trust ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Right of Way Contract with Deeds REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 6/3/2024 8:26 PM
Chaudhary, Savita Approved 6/3/2024 8:28 PM
Ballard, Kelly Approved 6/4/2024 10:45 AM
Ballard, Kelly Approved 6/4/2024 10:45 AM
Packet Page 190 of 874

CITY OF FAIRFIELD

RESOLUTION NO. 2024-144

RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A RIGHT

OF WAY CONTRACT, GRANT DEED, AND QUITCLAIM DEED TRANSFERRING CERTAIN REAL PROPERTY AND EASEMENTS FOR THE SOLANO WESTBOUND I-80 CORDELIA COMMERCIAL

VEHICLE ENFORCEMENT FACILITY PROJECT

WHEREAS, the City of Fairfield owns land and easements necessary for the Solano Westbound I- 80 Cordelia Commercial Vehicle Enforcement Facility Project (Project) to be constructed by Caltrans; and

WHEREAS, said land and easements will need to be conveyed to the Solano Transportation Authority and/or Caltrans to accommodate the Project.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute the respective documents such as Right of Way Contract, Grant Deed, Quitclaim Deed, or similar instrument to convey property to Solano Transportation Authority and Caltrans to be used for the Project construction.

Section 2. The city manager is further authorized to execute such additional instruments and undertake such measures as may be necessary to complete the transaction contemplated by this Resolution.

Packet Page 191 of 874Attachment 1 Page 1 of 2

RES. NO. 2024-144

Page 2 ends

Fairfield City CouncilJune 18, 2024

Fairfield City Council
June 18, 2024