CITY OF FAIRFIELD
CITY COUNCIL
MEETING AGENDA
Tuesday, September 16, 2025, 6:00 p.m.
Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Councilmember Manveer Sandhu will be attending remotely via Zoom. Teleconference Location (Gov't Code 59453 (b)) 1999 Richmond Highway, Arlington, VA 22202. **Open to the Public**
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.
For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:
Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.
Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV . The public may join the meeting via Zoom at: https://fairfield.ca.gov/zoomcitycouncil Phone: (408) 638-0968, Webinar ID: 814 7538 5275, Passcode:
7074287400
Pages
A.CALL TO ORDER 6:00 PM
B.ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C.INVOCATION - Lieutenant Andrew Flockhart of Salvation Army D.PLEDGE OF ALLEGIANCE
E.COUNCIL REPORTS
F.CITY MANAGER'S REPORT
G.CITY ATTORNEY'S REPORT
H.CITY CLERK'S REPORT
I.PRESENTATIONS
I.1 Proclamation and Poem Declaring National Hispanic Heritage Month Presented by Councilmember Doriss Panduro and Poet Laureate Michael Wyly I.2 Proclamation Declaring National Little League Month Presented by Vice Mayor Pam Bertani
I.3 Proclamation Declaring NorthBay Healthcare Neonatal Intensive Care Unit Day Presented by Mayor Cat Moy
J.PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item, please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, or as determined by the mayor.
K.CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.
Recommended Action:
To approve the consent calendar.
K.1 CM Approval of Meeting Minutes for August 2025 10
Approval of Meeting Minutes for August 2025
Funding Source: N/A
Contact: Esther Beavers, (707) 428-7402
Recommended Action:
Approve the meeting minutes.
K.2 Resolution 2025-175 and 2025-176 CM Solano County Civil Grand Jury – School Resource Officers and Police Homeless Outreach
26 Resolution 2025-175 Approving the Response to the 2024-2025 Solano County Civil Grand Jury Report Entitled: School Resource Officers Resolution 2025-176 Approving the Response to the 2024-2025 Solano County Civil Grand Jury Report Entitled: Police Homeless Outreach Funding Source: N/A
Contact: Dan Marshall, (707) 580-1055
Recommended Action:
Adopt resolutions.
K.3 Resolution 2025-177 CM Memorandum of Understanding with Rancho Solano Master Association for Streetlight and Landscape Maintenance 65 Approving a Memorandum of Understanding Between the City of Fairfield and the Rancho Solano Master Association for Streetlight and Landscape Maintenance
Funding Source: $67,800; General Fund
Contact: David Gassaway, (707) 428-7400
Recommended Action:
Adopt resolution.
K.4 Resolution 2025-178 IT Amendment to the SaaS Agreement with Tyler Technologies, Inc. for Munis and EnerGov (BUILD)
80 Approving an Amendment to the Technology Software as-a Service Agreement with Tyler Technologies, Inc. to Renew Financial, Human Resources, Permitting, and Licensing Software
Funding Source: $3,239,525; Computer Fund
Contact: Jeff Bertany, (707) 428-7531
Recommended Action:
Adopt resolution.
K.5 Resolution 2025-179 IT Approving Amendment with MaintStar, Inc.106
Authorizing the City Manager to Authorize an Amendment to the Hosting, Licensing, and Support Agreement with MaintStar, Inc.
Funding Source: $247,946; Various Public Works Funds
Contact: Jeff Bertany, (707) 428-7531
Recommended Action:
Adopt resolution.
K.6 Resolution 2025-180 HR Increase Contract Amount for Bertrand, Fox, Elliot, Osman, & Wenzel, LLP Agreement
113
Approving an Increase Contract Amount for Bertrand, Fox, Elliot, Osman, & Wenzel, LLP Professional Services Agreement
Funding Source: $100,000; General Fund
Contact: Farbod Pirouzmand, (707) 428-7397
Recommended Action:
Adopt resolution.
K.7 Resolution 2025-181 HR Increase Contract Amount for Oppenheimer Investigations Group LLP Agreement
117
Approving an Increase Contract Amount for Oppenheimer Investigations Group LLP Professional Services Agreement
Funding Source: $100,000; General Fund
Contact: Farbod Pirouzmand, (707) 428-7397
Recommended Action:
Adopt resolution.
K.8 Resolution 2025-182 FD Public Private Partnership Amendment 121 Authorizing the City Manager to Execute the Second Amendment of the Public- Private Partnership Agreement for Advance Life Support First Responder Emergency Services by and Among the Cities of Fairfield, Benicia, Dixon, Vallejo, and Suisun City (Member Cities) and Medic Ambulance Service, Inc.
Funding Source: N/A
Contact: John Sturdee, (707) 436-7228
Recommended Action:
Adopt resolution.
K.9 Resolution 2025-183 PW Onyx Solar Power Purchase Agreement Amendment 128 Authorizing the City Manager to Execute Amendment No. 1 to the Agreement Between the City of Fairfield and Onyx Development Group LLC.
Funding Source: N/A
Contact: Michael J. Hether, (707) 428-7485
Recommended Action:
Adopt resolution.
K.10 Resolution 2025-184 PW Midway Meadows Subdivision Improvements Acceptance
364
Accepting Midway Meadows Subdivision Improvements as Complete Funding Source: N/A
Contact: Roger Dunham, (707) 428-7478
Recommended Action:
Adopt resolution.
K.11 Resolution 2025-185 PW Jepson Parkway Phase 2B-2C National Environmental Policy Act Revalidation
367
Authorizing the City Manager to Execute a Professional Services Agreement with LSA Associates, Inc., to Provide Environmental Services to Support National Environmental Policy Act Revalidation for the Jepson Parkway Phase 2B-2C
Funding Source: $300,000; Capital Streets Fund
Contact: Alvin Lei, (707) 428-7476
Recommended Action:
Adopt resolution.
K.12 Resolution 2025-186 PW Nichols Consulting Engineers, Chtd. Design Fiscal Year 2025 Professional Services Agreement Amendment
388
Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement Between the City of Fairfield and Nichols Consulting Engineers, Chtd. for Engineering Design Services for Fiscal Years 2024 and 2025 Capital Improvement Projects on the 2026 Rancho Solano Pavement Maintenance Project
Funding Source: $169,800; Smith Ranch Maintenance District Contact: Pavan Prasad, (707) 428-7431
Recommended Action:
Adopt resolution.
K.13 Resolution 2025-187 PW Zanjero Water Supply Portfolio and Water Legal Services
408
Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Zanjero, LLC. for Water Supply Portfolio
Management Services and Water Related Legal Services
Funding Source: $250,000; Water Enterprise Fund
Contact: Michael J. Hether, (707) 428-7485
Recommended Action:
Adopt resolution.
K.14 Resolution 2025-188 PW Updated Federal Transit Administration Drug and Alcohol Testing Policy
423
Authorizing the Adoption of the City of Fairfield’s Updated Federal Transit Administration Drug and Alcohol Policy
Funding Source: N/A
Contact: Melissa Minton, (707) 434-3804
Recommended Action:
Adopt resolution.
K.15 Resolution 2025-189 PW Energy Conservation Project – Phase 1 Project Budget Adjustment
438
Authorizing an Update to the Fiscal Year 2025-2026 Budget for the Energy Conservation Project – Phase 1 Project
Funding Source: $287,400; Intergovernmental Services Fund Contact: Marisa Cumpian, (707) 428-7494
Recommended Action:
Adopt resolution.
K.16 Resolution 2025-190 PW Planning Area 1 Peabody Road Right-of-Way Property Acquisition
442
Authorizing Execution of the Agreement Pursuant to Government Code Section 66462.5 for Acquisition of Street A and Peabody Road Rights-of-Way Funding Source: N/A
Contact: Alvin Lei, (707) 428-7476
Recommended Action:
Adopt resolution.
K.17 Ordinance 2025-08 CD to Redesignate Project Area in the Villages of Fairfield 489 Amending Chapter 25, Article I, Section 25.12.3 of the Fairfield City Code (Also Known as the City of Fairfield Zoning Map) to Rezone the Lago Vista Site, a Vacant 37.3-Acre North of Air Base Parkway, East of Stanton Correction Facility, West of Mccoy Basin (Assessor’s Parcel Numbers 0170-050-540 and 0170-050- 550 or Portions Thereof) from Residential Medium, Industrial & Business Park
and Open Space Conservation to Residential Low-Medium and Residential High Funding Source: N/A
Contact: Meily M Sheehan, (707) 428-7474
Consultant Contact: Damian Arnaiz, (714) 406-0562
Recommended Action:
Provide second reading and adopt Ordinance 2025-08.
L.NEW BUSINESS
L.1 PD Discussion and Direction Regarding Rental Housing Safety Program 943 Funding Source: N/A
Contact: Jeremy Profitt, (707) 428-7709
Recommended Action:
Receive report, open discussion, and provide direction to staff.
L.2 Resolution 2025-191 CM Revised Joint Exercise of Powers Agreement for Emergency Ambulance Services
945
Authorizing the City Manager to Sign a Revised Joint Exercise of Powers Agreement for the Provision and Management of Emergency Ambulance Services
Funding Source: N/A
Contact: David Gassaway, (707) 428-7400
Recommended Action:
Adopt resolution.
L.3 Resolution 2025-192 FD Emergency Medical Services Billing Services Tentative Agreement
980
Approving a Tentative Agreement with Wittman Enterprises, LLC to Become the City of Fairfield’s Subcontractor for Ambulance and First Responder Fee Billing Services for the Response to Solano County Request for Proposal for Exclusive Operating Area Rights for Medical Transport Services
Funding Source: N/A
Contact: Donny Biro, (707) 436-7222
Recommended Action:
Adopt resolution.
L.4 Resolution 2025-193 CM Potential Ballot Measures for the Transaction and Use Tax (Sales Tax) Rate Increase
1070
Approving an Agreement with Probolsky Research and William Berry
Campaigns for Consulting Services to Assist with Public Engagement, Community Outreach and Messaging for Potential Ballot Measures for the Transaction and Use Tax (Sales Tax) Rate Increase
Funding Source: $167,500; General Fund
Contact: Farbod Pirouzmand, (707) 428-7397
Recommended Action:
Adopt resolution.
M.PUBLIC HEARINGS
M.1 Resolution 2025-194 HD Fiscal Year 2024-2025 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report 1107
Approving the Submission of the Fiscal Year 2024-2025 Community Development Block Grant Program Consolidated Annual Performance Evaluation Report to the U.S. Department of Housing and Urban Development (HUD) and Authorizing the City Manager to Execute Any Agreements or Documents Requested by HUD
Funding Source: N/A
Contact: LaTanya Terrones, (707) 428-7454
Recommended Action:
Hold public hearing and adopt resolution.
M.2 Ordinance 2025-09 CD Mobile Food Vending and Licensing 1140 Creating Chapter 5F (Mobile Food Vending and Licensing Ordinance) of the Fairfield Municipal Code to Establish Mobile Food Vendor Regulations Funding Source: N/A
Contact: Keisha Mamaril, (707) 428-7039
Recommended Action:
N/A
N.ADJOURN
ADJOURN TO TUESDAY, OCTOBER 21, 2025, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.
Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.
PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield
City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Wednesday, September 10, 2025.
Agenda Item No: K.1
AGENDA REPORT
DATE: September 16, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: CM Approval of Meeting Minutes for August 2025
Funding Source: N/A
Contact: Esther Beavers, (707) 428-7402
RECOMMENDED ACTION
Approve the meeting minutes.
STATEMENT OF ISSUE
Minutes need approval by the City Council.
DISCUSSION
The City Council Minutes for August 2025 have been approved by the city attorney and need council approval.
FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to modify the minutes, which will result in bringing this item back at a future date.
COORDINATED WITH
City Attorney’s Office
STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]
ATTACHMENTS
Attachment 2: 2025-08-05 Closed Session Minutes
Attachment 3: 2025-08-05 City Council Minutes
Attachment 4: 2025-08-19 Special Closed Session Minutes Attachment 5: 2025-08-19 Closed Session Minutes
Attachment 6: 2025-08-19 City Council Minutes
1 CITY OF FAIRFIELD CITY COUNCIL
CLOSED SESSION MEETING
TUESDAY, AUGUST 5, 2025; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533
OR VIA ZOOM
MINUTES
CALL TO ORDER
Mayor Catherine “Cat” Moy called the meeting to order at 5:08 p.m. City Attorney David Lim called roll.
Present in person were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu (arrived 5:18 p.m.), Scott Tonnesen, K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Cat Moy.
No members of the public wished to speak at public comment .
The City Council went into closed session on the following item with the listed people present:
F.1. Labor Negotiations
Present were City Attorney David Lim, City Manager David Gassaway, Human Resources Director Farbod Pirouzmand, and Finance Director John Furtado.
The council came out of closed session.
Mayor Moy adjourned the meeting at 6:06 p.m.
______________________________
City Attorney
________________________________
Mayor
1 CITY OF FAIRFIELD
CITY COUNCIL MINUTES
August 5, 2025, 6:00 p.m.
Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
_____________________________________________________________________
A. CALL TO ORDER 6:00 PM
Mayor Catherine "Cat" Moy called the meeting to order at 6:15 p.m.
B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy.
C. INVOCATION - Pastor Etta Goshen of True Love Baptist Church Minister Etta Goshen of the True Love Baptist Church provided an invocation.
D. PLEDGE OF ALLEGIANCE
City Manager Gassaway led the Pledge of Allegiance.
E. COUNCIL REPORTS
Councilmember Williams reported that the North Cordelia Green Valley Landscaping and Lighting Maintenance District (LLMD) Taskforce to see if there is a pathway to get an LLMD that failed to pass. The next meeting will be a North Cordelia Green Valley LLMD tour. She also spoke about the Lopes Road Webinar that is happening on Zoom on Thursday, August 7, 2025, at 6 p.m.
Councilmember Tonnesen reported that he attended the Fairfield Golf Tournament (Fairfield Open). Local Fairfield resident Jaden Dumdumaya (age 19) shot a 69 on Saturday and a 64 on Sunday. He shot a 29 on the front at Rancho Solano. The Tomato Festival is happening on August 16-17 in downtown. He also mentioned that the following weekend is the 22nd Professional Pickle Ball Tournament at Allen Witt.
Councilmember Carr did not have a report, but to be aware of all the events that are happening downtown and check the City's website.
Councilmember Panduro reported that school starts on August 13, and there are several back-to-school resource fairs happening. On August 8, at the Family Justice Center located at 604 Empire Street from 2-6 p.m., there is a backpack giveaway and a school resource
2 fair. On August 9, the annual back-to-school resource fair is happening at St. Mark's Church, which is put on by the Fairfield-Suisun School District, and Fairfield Police will assist with this event. This event is from 9:30 a.m. to 2:30 p.m. Backpacks will be given out at this event. Another one is happening at Mt. Calvary Baptist Church at 1730 Enterprise Drive from 11 a.m. - 2 p.m.
Vice Mayor Bertani reported that she attended the Listening Tour at the PAL center last week with discussions focused on Customer Service. She encouraged the public to attend the Vista Ridge Community Town Hall on August 6 at the Paradise Valley Clubhou se at 5- 7 p.m. She also added that she will be attending the Travis Air Force Base Annual Block Party on August 7.
Councilmember Sandhu reported that the Travis Unified School District has been working on the construction of the Golden West Middle School this Friday.
Mayor Moy reported that K-9 Officer Zero passed away and she will attend the service to honor Zero. She highlighted Suisun Valley is the number 1 wine region in the country.
Mayor Moy also mentioned that she will be attending the backpack giveaways. She will also be purchasing backpacks for residents that needs them for their children.
F. CITY MANAGER REPORT
City Manager Gassaway introduced the City's new Information Technology Director, Naveed Ashraf. He added that the City Hall hours are chang ing starting August 29.
Originally, the City Hall was closed on the first and third Fridays, but it will follow a standard 9/80 schedule, meaning that it will be closed every other Friday. Please check out the City's website for an updated calendar.
G. CITY ATTORNEY REPORT
City Attorney Lim had no report.
H. CITY CLERK REPORT
Deputy City Clerk Beavers reported that there is still one seat open on the Landscape Oversight Committee for District 2. Youth Commission recruitment is ongoing for ages 14-
19. Anyone interested can email [email protected].
I. PUBLIC COMMENTS
Anand Patel spoke about Fairfield's economic gains, and Suisun Valley is the number 1 wine region in the nation.
Jacques Watson spoke about the California Highway Patrol.
Tony Wade spoke about History Week, the Tomato Festival, and promoted books on history in Solano County.
J. CONSENT CALENDAR
3 Councilmember made a motion to approve the Consent Calendar except Item J.7, which has been pulled. Councilmember Sandhu seconded. The motion carries unanimously (7- 0).
Moved by: Councilmember Tonnesen
Seconded by: Councilmember Sandhu
To approve the consent calendar.
Motion Carried (7 to 0)
J.1 Resolution 2025-158 IT Approving Expenditure for Lease Agreement with Canon Financial Services
Adopt resolution.
J.2 Resolution 2025-159 PW Routeware Agreement
Adopt resolution.
J.3 Resolution 2025-160 PW Community Development Block Grant for the Americans with Disabilities Act Curb Ramp Replacement Project Budget Adjustment
Adopt resolution.
J.4 Resolution 2025-161 PW Donation Conveyance Agreement and Execution of Right of Entry Agreement
Adopt resolution.
J.5 Resolution 2025-162 PW Canon Station Planning Area 4 – Lake Trail Park Acceptance
Adopt resolution.
J.6 Resolutions 2025-163 and 2025-164 PW Electrical Infrastructure Purchase and Pacific Gas & Electric Easement for Corporation Yard Fleet Electrification Project Adopt resolutions.
J.7 Ordinance 2025-06 CD Vista Ridge Zone Change
Pat Horn, Lynna Magnuson, Wendy Adams, Steve Vancil, Cameron Dart, Carol Haddock, Carlos Davila, Micheall Hill, Sam Morris, Kelsey Morgado, and David Henry spoke about Item J.7.
Vice Mayor Pam Bertani made a motion to table Item J.7 until September 16, 2025.
Mayor Moy seconded the meeting. On a roll call vote, the motion failed 2-5.
4 Councilmember Tonnesen made a motion to provide second reading and adopt Ordinance 2025-06. Coucilmember Carr seconded. On a roll call vote, the motion carried 4-3.
Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Provide second reading and adopt Ordinance 2025-06.
Voting No: (3): Councilmember Sandhu, Vice Mayor Bertani, and Mayor Moy Motion Carried (4 to 3)
Amendment:
Moved by: Vice Mayor Bertani
Seconded by: Mayor Moy
To table Item J.7 until September 16, 2025
Voting No: (5): Councilmember Carr, Councilmember Panduro, Councilmember Sandhu, Councilmember Tonnesen, and Councilmember Williams Did Not Pass (2 to 5)
K. ADJOURN
Adjourned meeting at 7:45 p.m. at the Harry T. Price Memorial Council Chamber.
Mayor Deputy City Clerk
CITY OF FAIRFIELD CITY COUNCIL
SPECIAL CLOSED SESSION MEETING
TUESDAY, AUGUST 19, 2025; 4:00 PM
CITY HALL, CITY MANAGER'S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533
OR VIA ZOOM
MINUTES
CALL TO ORDER
Mayor Catherine “Cat” Moy called the meeting to order at 4:01 p.m. City Attorney David Lim called roll.
Councilmember Doug Carr - Present
Councilmember Doriss Panduro - Present
Councilmember Manveer Sandhu - Absent
Councilmember Scott Tonnesen - Present
Councilmember K. Patrice Williams - Present
Vice Mayor Pam Bertani - Present
Mayor Catherine “Cat” Moy - Present
No members of the public wished to speak at public comment .
The City Council went into closed session on the following item with the listed people present:
F.1. Conference with Legal Counsel - Anticipated Litigation (Gov’t Code Section 54956.9(d)(2-4)
Re: Vista Ridge Project (Danco Developers)
Gov’t Code Section 54956.9(e)(5) - A statement threatening litigation made by a person (Mr.
Richard Tso) outside an open and public meeting made on this matter on August 15, 2025
Present were City Attorney David Lim, City Manager David Gassaway, and Human Resources Director Farbod Pirouzmand.
The City Council came out of closed session.
Mayor Moy adjourned the meeting at 5:09 p.m.
______________________________
City Attorney
________________________________
Mayor
CITY OF FAIRFIELD CITY COUNCIL
CLOSED SESSION MEETING
TUESDAY, AUGUST 19, 2025; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533
OR VIA ZOOM
MINUTES
CALL TO ORDER
Mayor Catherine “Cat” Moy called the meeting to order at 5:14 p.m. City Attorney David Lim called roll.
Councilmember Doug Carr - Present
Councilmember Doriss Panduro - Present
Councilmember Manveer Sandhu - Absent
Councilmember Scott Tonnesen - Present
Councilmember K. Patrice Williams - Present
Vice Mayor Pam Bertani - Present
Mayor Cat Moy - Present
Phil Bailey spoke at public comment via Zoom. No other members of the public wished to speak.
The City Council went into closed session on the following item with the listed people present:
F.1 Conference with Legal Counsel—Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9) Workers Compensation Claims by Brett Morris Claim Nos. FFL2400068, FFL2200171 and FFL2400084
Present were City Attorney David Lim, City Manager David Gassaway, Human Resources Director Farbod Pirouzmand, Assistant Human Resources Director Angela Broaddus, Police Chief Dan Marshall, Kathleen McDonald (Zoom), Jennifer Snell (Zoom), and Assistant City Attorney Annette Brennan
F.2 Labor Negotiations
Present were City Attorney David Lim, City Manager David Gassaway, Human Resources Director Farbod Pirouzmand, Finance Director John Furtado, and Assistant City Attorney Annette Brennan.
The City Council came out of closed session.
Mayor Moy adjourned the meeting at 5:55 p.m.
______________________________
City Attorney
________________________________
Mayor
1 CITY OF FAIRFIELD
CITY COUNCIL MINUTES
August 19, 2025, 6:00 p.m.
Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
_____________________________________________________________________
A. CALL TO ORDER 6:00 PM
Mayor Catherine "Cat" Moy called the meeting to order at 6:06 pm.
B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, and K.
Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy. Councilmember Manveer Sandhu was absent.
C. INVOCATION - Chaplain Bill Limneos of the Fairfield Fire Department Pastor Bill Limneos of Grace Valley Church in Suisun City gave an invocation.
D. PLEDGE OF ALLEGIANCE
Vice Mayor Bertani led the Pledge of Allegiance.
E. COUNCIL REPORTS
Vice Mayor Bertani thanked Paradise Valley Golf Course for hosting a town hall meeting regarding the Vista Ridge project on August 6 at the clubhouse; approximately 300 people attended the meeting. She reported that another town hall meeting on Vista Ridge (hosted by developer Danco) would be held on August 27, 5-7 pm, in Willow Hall at the Fairfield Community Center. Next, she reported that she attended the third annual Chapel Block Party on August 7 at Travis Air Force Base, bringing together Airmen, dependents, and local faith communities to build connections and further strengthen Travis’ bond with the community. She stated the Air Force Band performed and that they are first-rate musicians.
Councilmember Panduro reported on a new business in District 5, "Fluffl" Bakery, located at 1731 N. Texas Street. They also have a shop in the Solano Town Center. She shared that she and Mayor Moy attended the Asian Pacific Islander American Public Affairs (APAPA) Solano County Chapter 10th Anniversary and Celebration of Young Leaders in Vallejo on August 8, celebrating the summer interns. The keynote speaker was California Senator Christopher Cabaldon. Lastly, she thanked all of the generous community partners who
2 hosted or volunteered at the various community backpack giveaway events held the past two weeks.
Councilmember Carr reported that he, Councilmembers Tonnesen and Panduro also attended the LOGIC backpack giveaway held on August 9, in addition to the others. He attended the Homeless Roundtable at the Fairfield Community Center on August 13, where 81 providers and 41 agencies were represented. The next HOPE (Homeless Outreach Partnership Event) is scheduled for October 8. Interested service providers can contact Homeless Services Manager Samantha Burrows at [email protected].
Lastly, he reported that Liberty Church will hold a Community Health and Wellness event on August 30, from 10 am to 1 pm. Homeless services will be provided for unhoused individuals.
Councilmember Tonnesen thanked the Fire Department staff for cooking hot dogs at the backpack giveaway at St. Mark's Lutheran Church on August 9. He thanked staff for coordinating another successful Tomato & Vine Festival August 16-17. He said that Sunday was well attended as the car show is always a hit! Lastly, he invited the community to attend the Fairfield & Suisun Valley Professional Pickleball Association Tournament on August 22-24 at Allan Witt Park sponsored by Caymus Suisun Winery. Huge crowds are expected as there are 500 entries!
Councilmember Williams reported on the Lopes Road informational webinar she hosted on August 7. Public Works engineering staff provided current status on the project and what to expect moving forward. For those who missed the webinar, visit fairfield.ca.gov/lopes for updates. She shared that she attended a N. Cordelia / Green Valley LLMD Task Force meeting recently that included a tour of landscaping in the area.
The next meeting for N. Cordelia / Green Valley LLMD is August 25, 5-7 pm at Solano EDC (above the Cordelia Library).
Mayor Moy reported that the toll lanes that are currently not active on Eastbound Interstate-80 will be live starting in December. Drivers can use those lanes like the toll bridges in the Bay Area (FasTrak transponders) to pay an electronic fee to use the fast lanes to go around traffic. Next, she spoke about Solano County Water Agency and that the State of California would like to take water from our main water source, Lake Berryessa. She said that she, other elected officials, and staff have been working hard to educate the water agency that the Lake is very different than other reservoirs - there is no snow melt. The only water source is rainfall. Mayor Moy will be testifying in Sacramento in the future regarding the water situation and will keep everyone informed.
F. CITY MANAGER'S REPORT
City Manager David Gassaway reported that it is Fairfield and Suisun Transit (FAST) 50th anniversary today. He attended a ceremony outside the Fairfield Transportation Center earlier in the day. FAST has been operating since 1975! G. CITY ATTORNEY'S REPORT
3 Assistant City Attorney Abigail Ellerman had nothing to report.
H. CITY CLERK'S REPORT
City Clerk Karen Rees thanked Deputy City Clerk Esther Beavers for covering for her at the August 5, 2025, council meeting.
I. PRESENTATIONS
I.1 Sister City Exchange Program Presentation by Liz Aptekar Assistant to the City Manager Liz Aptekar presented certificates to the Fairfield student ambassadors who traveled to Nirasaki, Japan in July as part of the Sister City program. Student Ambassador Charlotte Bartoo talked about the experience she and her fellow ambassadors had while in Japan, while showing photos of their trip.
I.2 Legislative Update Presented by Liz Aptekar
Assistant to the City Manager Liz Aptekar and Legislative Lobbyist Jason Gonsalves of Joe Gonsalves and Son gave a legislative update.
J. PUBLIC COMMENTS
Kris Garcia and Matt Bidou spoke about traffic problems at Vanden High School on Markeley Lane.
Phil Bailey spoke about the lack of employee raises and poor morale among City staff.
Courtney Tindall spoke about her fear of speaking her mind at a recent town hall meeting regarding the Vista Ridge project on N. Texas Street.
Leslie Silver spoke about Archway Recovery Services.
George Kennedy spoke about the Professional Pickleball Tournament happening at Allan Witt Park on August 22-24.
Shannon Lovelace White spoke about "Molly's Angels," a non-profit in Napa that assists senior citizens.
Michael Meszaros and Jeff Trager spoke about upcoming events at the Downtown Theatre.
Karen Nemsick spoke about the United Way Bay Area's coordination of affordable housing meetings with Supervisor Cassandra James.
Gordon Hamlin spoke about Republic Services and the recent garbage workers' strike.
Reggie Sironen, Kelsey Morgado, and Laura Kelly spoke about the Vista Ridge project.
Ana Petero thanked Public Works employee Valerie Standfill and Communications Manager Bill Way for the excellent job they do in their respective positions.
4 Jose Carrizales, Ed Rezendes, and Andrew Peterson spoke about the Vista Ridge project.
On Zoom, "Anonymous," Zack Firestone, and Melvin Cowan also spoke about the town hall meeting for the Vista Ridge project.
K. CONSENT CALENDAR
Motion carried unanimously (6-0). Item K.6 was approved separately.
Moved by: Vice Mayor Bertani
Seconded by: Councilmember Tonnesen
To approve the consent calendar.
Absent (1): Councilmember Sandhu
Motion Carried (6 to 0)
K.1 CM Approval of Meeting Minutes for July 2025
Approve the meeting minutes.
K.2 Resolution 2025-165 CM Solano County Animal Control Authority Board Designee
Adopt resolution.
K.3 Resolution 2025-166 PW Water System Technical Support Services Adopt resolution.
K.4 Resolution 2025-167 PW Construction Contract for the HSIPSL-5132(060) Kentucky Street & Broadway Street Striping Improvement Project (CPW070095) Adopt resolution.
K.5 Resolution 2025-168 FN Increase Contract Amount for Eide Bailly Agreement and Update the Fiscal Year 2025-2026 Budget
Adopt resolution.
K.6 Resolution 2025-169 PR Downtown Theatre Amendment
Councilmember Williams requested Item K.6 to be pulled, so she could ask staff questions. There were no public comments on this item.
Motion carried unanimously (6-0).
Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Adopt resolution.
5 Motion Carried
L. NEW BUSINESS
L.1 CM Minute Action Approving the Mayor’s Appointments Motion carried unanimously (6-0).
City Clerk Rees administered the Oath of Office to new Measure P Oversight Committee Member Quac Ma.
New members Deana Morad and Richard Romo were absent.
Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Approve appointments. Perform oath of office.
Motion Carried
M. PUBLIC HEARINGS
M.1 Ordinance 2025-07 PW Amending Ordinance 2020-04 to Remove the Prohibition of use of Electric Bikes in Rockville Hills Regional Park Director of Public Works Sanjay Mishra gave a brief presentation.
Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.
Councilmember Tonnesen made a motion to waive the full reading of Ordinance 2025-07, read by title only, and introduce the ordinance for first reading.
The motion carried unanimously (6-0).
Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Hold public hearing; waive full reading, read by title only and introduce ordinance for first reading.
Absent (1): Councilmember Sandhu
Motion Carried (6 to 0)
M.2 Resolution 2025-170 FN Approval of Tax-Exempt Lease Purchase Financing Agreement
Director of Finance John Furtado gave a brief presentation.
6 Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.
The motion carried unanimously (6-0).
Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Adopt resolution.
Absent (1): Councilmember Sandhu
Motion Carried (6 to 0)
M.3 Resolution 2025-171 FN Appeal to Determine the Delinquent Transient Occupancy Tax for Motel Located at 2170 North Texas St
Mayor Moy opened the public hearing. City Clerk Rees swore in the following individuals: Attorney for the City of Fairfield David Lim, Attorney Frank Weiser (online) for defendants, John Furtado acting as City Tax Collector, and motel owners Sunny Khatri and Neville Parjanwade.
Mr. Weiser, Mr. Khatri, and Mr. Parjanwade spoke on Item M.3. Mr. Lim asked questions of Appellants.
Councilmember Tonnesen made a motion denying/overruling the appeal of the interest on the Delinquent Transient Occupancy and Tourism Tax (TOT) for Quality Inn (Previously known as Super 8 Motel).
Vice Mayor Bertani seconded the motion.
The motion carried unanimously (6-0).
Moved by: Councilmember Tonnesen
Seconded by: Vice Mayor Bertani
Hold a public hearing and adopt resolution.
Absent (1): Councilmember Sandhu
Motion Carried (6 to 0)
N. ADJOURN
Adjourned meeting at 8:56 pm to Tuesday, September 2, 2025, at 6 pm at the Harry T.
Price Memorial Council Chamber.
7 Mayor City Clerk
Agenda Item No: K.2
AGENDA REPORT
DATE: September 16, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-175 and 2025-176 CM Solano County Civil Grand Jury – School Resource Officers and Police Homeless Outreach
Resolution 2025-175 Approving the Response to the 2024-2025 Solano County Civil Grand Jury Report Entitled: School Resource Officers
Resolution 2025-176 Approving the Response to the 2024-2025 Solano County Civil Grand Jury Report Entitled: Police Homeless Outreach
Funding Source: N/A
Contact: Dan Marshall, (707) 580-1055
RECOMMENDED ACTION
Adopt resolutions.
STATEMENT OF ISSUE
The subject Solano County Civil Grand Jury Reports were issued on July 3, 2025, and requires a response by the City of Fairfield no later than Wednesday, September 30, 2025. A written response, to be signed by the police chief, is attached.
DISCUSSION
The Solano County Civil Grand Jury requested the Findings and Recommendations in the report s pursuant to Penal Code §933.05. The Grand Jury has provided the Solano County Civil Grand Jury 2024-2025 School Resource Officers Report and the 2024-2025 Police Homeless Outreach to the City of Fairfield. Per Penal Code Section 933, the City must respond to the findings and recommendations. A copy of the City’s responses is attached.
FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Should the council have questions, staff can provide additional clarification. However, a response to the Grand Jury must be received no later than September 30, 2025.
COORDINATED WITH
City Manager’s Office
STAFF CONTACT
Dan Marshall, Police Chief
(707) 580-1055
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution – School Resource Officers Attachment 3: Proposed Grand Jury Response Letter – School Resource Officers Attachment 4: Solano County Grand Jury Letter Dated July 3, 2025 – School Resource Officers Attachment 5: Solano County Civil Grand Jury 2024-2025 School Resource Officers Attachment 6: Proposed Resolution – Police Homeless Outreach Attachment 7: Proposed Grand Jury Response Letter – Police Homeless Outreach Attachment 8: Solano County Grand Jury Letter Dated July 3, 2025 – Police Homeless Outreach Attachment 9: Solano County Civil Grand Jury 2024-2025 Police Homeless Outreach
CITY OF FAIRFIELD
RESOLUTION NO. 2025-175
APPROVING THE RESPONSE TO THE 2024-2025 SOLANO COUNTY CIVIL GRAND JURY REPORT ENTITLED: SCHOOL RESOURCE OFFICERS
WHEREAS, the Solano County Grand Jury has issued a report for 2024-2025 entitled “School Resource Officers;” and
WHEREAS, the Solano County Grand Jury has presented Findings and Recommendations in its report and has required the City of Fairfield to respond; and
WHEREAS, under the California Penal Code 933, the City of Fairfield is obligated to respond to the Findings and Recommendations of the Grand Jury within 90 days; and
WHEREAS, a proposed response to the Findings and Recommendations of the Grand Jury Investigation has been developed.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The attached response to the 2024-2025 Grand Jury Report entitled “School Resource Officers” is hereby approved for transmittal to the Administrative Assistant to the Grand Jury, Cheryl Clower.
PASSED AND ADOPTED this 16th day of September 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
CITY MANAGER’S OFFICE
September 17, 2025
Honorable Judge Alesia Jones
Presiding Judge of the Superior Court SENT VIA EMAIL
Solano County Superior Court
600 Union Avenue
Fairfield, CA 94533
Re: City of Fairfield Response to 2024-2025 Solano County Grand Jury Report Entitled : School Resource Officers (SRO)
Dear Honorable Judge Alesia Jones:
The following is the City of Fairfield’s response to the above-mentioned Grand Jury Report which was approved by the City Council on September 16, 2025.
FINDING 1 – “SROs are called away frequently from their assigned campuses to cover calls from non-staffed schools and to respond to external, non -school related, calls which require extra police response.”
RECOMMENDATION 1 – “Increase staffing to expand SRO coverage for absences to accommodate health, training, outside assistance calls, and afterschool events.”
CITY AND POLICE DEPARTMENT’S RESPONSE:
The City of Fairfield acknowledges this finding. The SRO position is highly valuable to our department, and our goal is to keep officers on campus as much as possible. However, public safety needs may arise that require additional officers to respond to incidents throughout the city. In such cases, SROs may be called away to ensure the safety of the entire Fairfield community. Due to a structural budget deficit, we currently lack the resources to hire additional officers, and four positions remain frozen.
FINDING 2 – “The current four-day, ten-hour staffing schedule results in frequent coverage gaps.”
Letter to Honorable Judge Alesia Jones
Re: City of Fairfield Response to 2024-2025 Solano County Grand Jury Report Entitled:
School Resource Officers (SRO)
September 16, 2025
RECOMMENDATION 2 – “Change SRO scheduling from four ten-hour shifts to five eight-hour shifts to improve coverage and minimize staffing gaps.”
CITY AND POLICE DEPARTMENT’S RESPONSE:
We agree with this finding. The 4/10 schedule is a negotiated benefit between the Fairfield Police Officers’ Association and the City of Fairfield. This agreement is not under the direct control of the Police Department. We understand the concern and will continue to evaluate ways to address coverage needs within the constraints of existing agreements.
FINDING 3 – “SRO assignments prioritize high school campuses and have limited coverage of other schools.”
RECOMMENDATION 3 –
“1. Assign SROs to all middle school campuses
2. Provide for easier on-call access to elementary schools
3. Allow for roving assignments, including part-time; and
4. Add a Community Services Officer (CSO) to each district to assist with Diversion Programs and home visits.”
CITY AND POLICE DEPARTMENT’S RESPONSE:
We concur with this finding. While we would like to expand the program to include junior high schools, our current staffing levels only allow us to cover four high schools and one junior high school—a comparatively high number within our region. Given our limited resources, we must balance school safety needs with the broader needs of the community and ensure we can respond appropriately to incidents citywide.
FINDING 4 – “SROs and school staff need more joint training.”
RECOMMENDATION 4 – “Expand joint training between SROs and school staff to:
1. enable SROs to better interact with students and become more integrated with school staff; and
2. provide active-attacker training between staff and SROs.”
Letter to Honorable Judge Alesia Jones
Re: City of Fairfield Response to 2024-2025 Solano County Grand Jury Report Entitled:
School Resource Officers (SRO)
September 16, 2025
CITY AND POLICE DEPARTMENT’S RESPONSE:
We agree with the Grand Jury's findings and recommendations in this area. Enhanced training and coordination are essential, and we will bring this recommendation forward to Fairfield-Suisun Unified School District (FSUSD) leadership to initiate discussions on implementing joint training in the near future.
FINDING 5 – “Social Media, widely-used by students, is not fully leveraged by SROs or administrators to combat misinformation.”
RECOMMENDATION 5 – “Conduct more social media outreach to:
1. combat misinformation regarding school threats and keep family members from flooding campuses; and
2. disseminate useful information about resources and activities.”
CITY AND POLICE DEPARTMENT’S RESPONSE:
The Police Department actively uses social media to alert and inform the community, including school-related issues. We work closely with FSUSD to ensure our communication is aligned. However, due to the rapid pace and wide range of platforms used by young people, it is not feasible for officers to fully monitor or respond to all social media activity in real time. While we understand and appreciate the intent of the recommendation, it is a significant challenge given current staffing and technological limitations.
The SRO program is extremely important to the Fairfield Police Department. We value the relationships built between our officers and students, and we recognize the importance of fostering positive interactions that prevent negative law enforcement encounters in the future.
We wish we had the resources to place an officer on every campus. Thank you again for your thoughtful evaluation of our program and your dedication to improving public safety in our schools and community. Please let me know if you have any further questions.
Sincerely,
DAVID J. GASSAWAY
City Manager
Letter to Honorable Judge Alesia Jones
Re: City of Fairfield Response to 2024-2025 Solano County Grand Jury Report Entitled:
School Resource Officers (SRO)
September 16, 2025
Attachment 1: Solano County Grand Jury Letter Dated July 3, 2025 – School Resource Officers Attachment 2: Solano County Civil Grand Jury 2024-2025 School Resource Officers
cc: City Council
Dan Marshall, Police Chief
July 3, 2025
Sent via email
Dan Marshall, Chief
City of Fairfield Police Department
1000 Webster Street
Fairfield, CA 94533
RE: 2024-2025 Grand Jury Report Entitled: School Resource Officers
Enclosed please find a copy of the above named report by the 2024-2025 Solano County Grand Jury. This report is provided to you in advance of public release as provided for in Penal Code §933.05(f). Please note that Penal Code §933.05(f) specifically prohibits any disclosure of the contents of this report by a public agency, its departments, officers or governing body prior to its release to the public, which will occur on Tuesday, July 8, 2025.
You are required to respond in writing to the Presiding Judge and to provide an electronic copy in pdf form to the Grand Jury regarding the Findings and Recommendations contained in the report pursuant to Penal Code §933.05. This section of the Penal Code is very specific as to the format of the responses. The Penal Code §933 (c) is also specific about the deadline for responses. You are required to submit your response to the Grand Jury by Tuesday, September 30, 2025, on signed letterhead. Each final report, together with the required responses will be filed with the clerk of the court and forwarded to the State Archivist for retention in perpetuity §933 (b). If no response is received from the agencies or elected officials a notation will be included on the filed report.
The electronic copy should be sent to the Grand Jury office at [email protected].
Responses are public records. Should you have any questions, please contact Cheryl Clower, Administrative Assistant to the Grand Jury at (707) 435-2575.
Sincerely,
Rommye L. Qualls, Foreperson
2024- 2025 Solano County Civil Grand Jury
RLQ/cdc
2024-2025
SCHOOL RESOURCE OFFICERS
July 1, 2025
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School Resource Officers
Solano County Civil Grand Jury 2024-2025
I. SUMMARY
The Solano County Civil Grand Jury (Jury) reviewed the operations and effects of having Police Officers from Fairfield Police Department (FPD) and Vacaville Police Departments (VPD) assigned as School Resource Officers (SROs) within their public schools. We found that the officers receive special training for this sought-after position, and that most SROs prefer to stay in the role as long as possible. The Program has been active in various school districts in the county for at least 30 years. It was clear to this Jury that the presence of SROs in those two Solano County cities’ school districts is very beneficial and should be operated in a manner to maximize efficiency within the program.
II.INTRODUCTION
The topic of SROs has been in the news recently. We researched which local school districts within Solano County have SRO programs. We reviewed the two largest districts in the county – Fairfield-Suisun Unified School District (FSUSD) and Vacaville Unified School District (VUSD).
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This report discusses our methodology and findings, and presents recommendations for program modifications. We learned the program is valued by teachers, administration, students, and parents; their feedback highlights the importance of SROs in maintaining a safe and supportive school environment. The SROs strive to foster positive relationships with students and staff alike. Their role extends beyond law enforcement, encompassing mentorship, conflict resolution, and community engagement. For example, the SROs help with outreach to homeless children to ensure they are able to attend school. The presence of SROs in schools provides an enhanced feeling of safety to students as well as teachers and staff. As SRO programs continue to evolve, maintaining open communication among the police, schools, and the community will be key to their ongoing success.
III. STATEMENT OF FACTS
A School Resource Officer is a police officer who has completed at least 40 hours of specialized training to work with students. SRO positions are viewed favorably within Police Departments (PDs) as a desirable assignment and are actively sought. Appointments are awarded to officers who have excellent interpersonal skills and a desire to serve in this specialized position. An SRO is assigned to a high school or middle school. They also may be called upon occasionally to assist at an elementary school. They interact extensively with students and teachers and at times with staff and parents.
SRO programs first appeared in the 1950s, but did not become widespread until the late 1990s, especially after the Columbine shooting in 1999. Federal support came in the form of the U.S.
Department of Justice's Office of Community Oriented Policing Services program, which heavily subsidized the hiring of SROs. According to national survey data of 2,400 public
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schools 1 collected by the Institute of Education Sciences (IES) in 2022, 52% of public schools in the United States reported having sworn law enforcement officers, including SROs, present at school at least once per week. The number varied significantly based on the size of the school.
In California, Education Code (EDC) Section 38000 authorizes, but does not mandate, school districts to employ peace officers, including SROs, to ensure the safety of school district personnel and students, as well as the security of school district property. In 2024 California AB 3038 proposed to mandate armed police officers on every California school campus. However, this Bill failed in the State Assembly.
A School Resource Officer program was adopted in the Vacaville Unified School District in 1974. The Fairfield-Suisun Unified School District has had the program in place since at least 2002.
Staffing
FSUSD has a total of five SROs, one at each of three high schools (Rodriguez, Fairfield, Armijo), Grange Middle School, and the Public Safety Academy. The Rodriguez SRO is shared with nearby Green Valley Middle School. VPD has allotted funding for four SROs to be assigned to the VUSD; however, one position is currently vacant. Vacaville SROs cover all public schools, but the priority is high schools and middle schools. Both districts’ SROs work four ten-hour days per week, either Monday through Thursday or Tuesday through Friday.
1 https://nces.ed.gov/programs/digest/d23/tables/dt23_233.70.asp
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SROs frequently are called away from their assigned campuses to cover calls from non-staffed schools and to respond to external non-school-related calls requiring extra police presence.
Additionally, SROs may be absent from their campuses for extended periods of time for personal reasons or training.
Officers in Vacaville can remain in an SRO position for four years with a possible two-year extension, for a total of six years. Most Vacaville SROs stay for the entire period of eligibility.
Fairfield has a five-year maximum limit on any assignment in the police department. Solano County schools have the following SROs:
Solano County SROs
District SRO Number Schedule
Benicia Yes 1 10 hours/4 days
Dixon Yes 1 8 hours/5 days
Fairfield-Suisun Yes 5 10 hours/4 days
River Delta (Rio Vista) No
Travis Yes 1 10 hours/4 days
Vacaville Yes 4 (1 vacancy) 10 hours/4 days
Vallejo No
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Funding
The SRO programs in both Vacaville and Fairfield are funded by their respective police departments and school districts. In Fairfield, the SRO costs are split equally between the city and the school district.
The Vacaville Police Department fully funds the salaries of officers assigned to the SRO program and provides supplemental funding for counseling services. Additionally, the Vacaville School District contributes $70,000 to support a Diversion Program (to provide an alternative to the juvenile justice system), as well as student counseling.
Training
Training for each officer varies, however the State of California mandates 40 hours of training for all SROs. A full week of basic training is offered by the National Association of School Resource Officers (NASRO) over the summer, and advanced training is available at NASRO conferences throughout the year. SROs also can take advantage of online courses and department in-house training. Training focuses on mental health topics, fostering interpersonal communications, and building relationships, as well as serving students with special needs.
Training also includes a three-day “Active Attacker” course, safety protocol, NARCAN® use, and human trafficking. On-the-job training takes place daily. Former SROs also are a good source of information and advice.
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Responsibilities
As required by California Education Code Section 44276.1, SROs ensure their schools are a safe, secure, and peaceful place for students to learn. This includes keeping them safe from threats inside and outside the school. SROs also evaluate potential infrastructure improvements to fencing, gates, access points, grounds supervision, and surveillance cameras.
SRO duties include in-service training for school staff, such as active-threat drills, presentations on drugs and alcohol, and anti-bullying. Interviewees stated that joint training between SROs and school staff is limited.
Another important SRO role is serving as a liaison between the school and the community. In addition to providing safety and law enforcement, SROs may refer students and parents to outside social services.
Challenges
Some interviewees stated that school populations do not always have a clear perception of the legal constraints on SROs, such as what they are required versus allowed to do. For example, they are not able to tow cars or make arrests for bullying. They also identified another obstacle, which is that sometimes parents want to blame the SROs or teachers for challenges with their child. It can be difficult for parents to accept that their child is having problems on campus or is in trouble.
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School Safety Plans
California Education Code Sections 32280-32289.5 mandate that all public schools (kindergarten through grade 12) develop and maintain Comprehensive School Safety Plans (CSSP) to address campus risks, prepare for emergencies, and ensure a safe learning environment for students and staff. SROs work as part of School Safety Teams including students, staff, and teachers to create and document safety procedures for the schools. California law encourages school Safety Plans to “include clear guidelines for the roles and responsibilities of mental health professionals, community intervention professionals, school counselors, School Resource Officers, and police officers on school campuses, if the school district uses these people.” Both FSUSD and VUSD have Safety Plans. These Plans cover preparedness, including monthly drills on the actions of Hold, Secure, Lockdown, Evacuate, and Shelter.
Communications
Having SROs on campus reduces delays when immediate law enforcement presence is necessary. If needed, SROs can call for additional law enforcement or other emergency assistance, reaching those agencies more rapidly than if they were not present in the schools.
They use their radios to communicate frequently with each other and with the school administration. They sometimes use radios to provide rapid alerts informing the school population about potentially dangerous situations either within or near the school. VUSD uses the Catapult™ app to communicate with PD and staff for emergencies. Both FSUSD and VUSD use the ParentSquare™ app to contact parents and students for emergency and routine communications.
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SROs serve as an important liaison between schools and the city Police Departments. Officers hold regularly-scheduled meetings among themselves, as well as with school administrators, to reduce bureaucratic barriers.
SRO communications also serve to combat misinformation. Social media can pose an especially great challenge, including the spreading of rumors (e.g., fake shooters, bomb threats). Incidents at schools are front page news. They are posted to social media platforms almost immediately and people re-post and comment. This can lead to parents arriving at school believing there is an imminent threat when there is not. The goal is to get ahead of news/rumors whenever possible and respond safely, immediately, lawfully, and avoid campus congestion.
Outreach and Referrals
SROs strive to build mutual trust to make themselves approachable to students. Besides being a Police Officer, SROs sometimes act as counselor, mentor, or guide. In order to accomplish this, they must build relationships with students and staff.
Participating in civics class instruction, attending sports events, and coaching at some schools help make SROs part of the school community. Having SROs as a helpful presence at schools, whether just to say “hello” in the halls or by providing a safe harbor, lets students see police officers as human beings. This familiarity is very helpful to police/community relations, especially given the negative perceptions in some students’ homes and neighborhoods. SROs also participate in community events, including Police Activity League (PAL) events.
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The presence of SROs appears to have resulted in a corresponding general reduction in violence, fights, confrontations, and vaping incidents. The objective is not to arrest students, but to use different avenues to keep students on a positive track. For example, Diversion Programs provide an alternative to jail. One such program in Vacaville helps keep students from entering the juvenile justice system. The Fairfield Police Department no longer has a Diversion Program, so students from FSUSD may be sent to the Solano County Diversion Program.
IV. FINDINGS AND RECOMMENDATIONS
FINDING 1
SROs are called away frequently from their assigned campuses to cover calls from non-staffed schools and to respond to external, non-school-related, calls which require extra police presence.
RECOMMENDATION 1
Increase staffing to expand SRO coverage for absences to accommodate health, training, outside assistance calls, and afterschool events.
FINDING 2
The current four-day, ten-hour staffing schedule results in frequent coverage gaps.
RECOMMENDATION 2
Change SRO scheduling from four ten-hour shifts to five eight-hour shifts to improve coverage and minimize staffing gaps.
FINDING 3
SRO assignments prioritize high school campuses and have limited coverage of other schools.
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RECOMMENDATION 3
1. Assign SROs to all middle school campuses
2. Provide for easier on-call access to elementary schools
3. Allow for roving assignments, including part-time; and
4. Add a Community Services Officer (CSO) to each district to assist with Diversion Programs and home visits.
FINDING 4
SROs and school staff need more joint training.
RECOMMENDATION 4
Expand joint training between SROs and school staff to:
1. enable SROs to better interact with students and become more integrated with school staff; and
2. provide active-attacker training between staff and SROs.
FINDING 5
Social media, widely-used by students, is not fully leveraged by SROs or administrators to combat misinformation.
RECOMMENDATION 5
Conduct more social media outreach to:
1. combat misinformation regarding school threats and keep family members from flooding campuses; and
2. disseminate useful information about resources and activities.
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V. COMMENTS
The presence of armed officers in schools is seen by some critics as creating a climate of fear and vulnerability for students, and contributing to the "school-to-prison pipeline." This review did not support those beliefs and, in fact, confirmed that conscientious and effective measures are in place to overcome such concerns.
In March 2024 a Fairfield SRO was arrested after allegations that he was exchanging inappropriate text messages and photos with some students. The Officer was removed immediately from his position and was criminally charged. This type of situation is extremely rare within SRO Programs. The strict oversight by the PD and School, resulting in the rapid response to this unfortunate situation, appeared to be sufficient and commendable. A replacement SRO was assigned immediately to ensure continuity of coverage and, to our knowledge, there have been no additional incidents.
Other districts may wish to institute an SRO program in their schools if funding and personnel become available.
VI. METHODOLOGY
• Interviewed personnel from Vacaville and Fairfield Police Departments. • Interviewed school staff from VSD and FSUSD.
• Surveyed all School District Superintendents within Solano County about their SRO programs.
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• Reviewed school websites.
• Reviewed NASRO website.
• California, Education Code (EDC) Section 38000, Chapter 1. Security Departments:
https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=EDC&divisio n=3.&title=2.&part=23.&chapter=1.&article=
• California, Education Code (EDC) Section 32286, Article 5. School Safety Plans:
https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC§i onNum=32286.&article=5.&highlight=true&keyword=school+safety+plan • California AB 3038: https://trackbill.com/s3/bills/CA/2023/AB/3038/analyses/assembly- education.pdf
• NASRO: https://www.nasro.org/
• NASRO Training Courses: https://www.nasro.org/training/training-courses/ • Institute of Education Sciences (IES) Digest of Education Statistics:
https://nces.ed.gov/programs/digest/d23/tables/dt23_233.70.asp • Examining the Impact of School Resource Officers and Possible Alternatives juvjustice.org/blog/1491
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VII. REQUIRED RESPONSES
• Fairfield Police Department
• Fairfield-Suisun Unified School District
• Vacaville Police Department
• Vacaville Unified School District
VIII. COURTESY COPIES
• Benicia Unified School District
• Dixon Unified School District
• River Delta Unified School District (Rio Vista)
• Travis Unified School District
• Vallejo Unified School District
CITY OF FAIRFIELD
RESOLUTION NO. 2025-176
APPROVING THE RESPONSE TO THE 2024-2025 SOLANO COUNTY CIVIL GRAND JURY REPORT ENTITLED: POLICE HOMELESS OUTREACH
WHEREAS, the Solano County Grand Jury has issued a report for 2024-2025 entitled “Police Homeless Outreach;” and
WHEREAS, the Solano County Grand Jury has presented Findings and Recommendations in its report and has required the City of Fairfield to respond; and
WHEREAS, under the California Penal Code, the City of Fairfield is obligated to respond to the Findings and Recommendations of the Grand Jury within 90 days; and
WHEREAS, a proposed response to the Findings and Recommendations of the Grand Jury Investigation has been developed.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The attached response to the 2024-2025 Grand Jury Report entitled “Police Homeless Outreach” is hereby approved for transmittal to the Administrative Assistant to the Grand Jury, Cheryl Clower.
PASSED AND ADOPTED this 16th day of September 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
CITY MANAGER’S OFFICE
September 17, 2025
Honorable Judge Alesia Jones
Presiding Judge of the Superior Court SENT VIA EMAIL
Solano County Superior Court
600 Union Avenue
Fairfield, CA 94533
Re: City of Fairfield Response to 2024-2025 Solano County Grand Jury Report Entitled: Police Homeless Outreach
Dear Honorable Judge Alesia Jones:
The following is the City of Fairfield’s response to the above-mentioned Grand Jury Report which was approved by the City Council on September 16, 2025.
Before addressing the findings and recommendations, there are factual inaccuracies in the report that we feel must be corrected for the integrity and accuracy of the record.
Under Section III - Statements of Fact, several items require clarification:
The Homeless Intervention Team (HIT) was established in 2014, originally composed of one sergeant and one officer.
Over time, the team expanded to include a sergeant, two officers, a Community Service Officer (CSO), and a social services therapist. Later, two additional officers were added, bringing the total to four officers—not eight, as stated in the report. Due to the City's structural deficit, the team was recently reduced by one sergeant, the social services therapist, and two officers.
Currently, HIT consists of two officers and one CSO, overseen by a lieutenant.
We respectfully request that future Grand Jury reports verify operational data with the Police Department’s Office of the Chief prior to publication. An attempt was made to address these inaccuracies prior to the release of the report, but unfortunately, that effort was unsuccessful.
Letter to Honorable Judge Alesia Jones
Re: City of Fairfield Response to 2024-2025 Solano County Grand Jury Report Entitled:
Police Homeless Outreach
September 17, 2025
FINDING 1 – “Police Departments and social service agencies share common goals but could cooperate more fully to enhance efficiency of their programs.”
RECOMMENDATION 1 – “The Police and Social Service Providers better coordinate by information sharing and training between PD and SSPs. Police Departments contact other counties’ Police Departments to explore their best practices when coordinating with SSPs.”
CITY AND POLICE DEPARTMENT’S RESPONSE:
The Police Department agrees. We have actively sought collaboration with multiple agencies—some of which have developed strong, long-term partnerships with us. However, not all agencies are willing to work with law enforcement. This lack of cooperation hinders service delivery, particularly because Fairfield Police Department is one of only a few agencies conducting active daily outreach with the unhoused. Our inability to access the Homeless Management Information System (HMIS) remains a significant barrie r.
FINDING 2 – “Many of the unhoused population whom police encounter have substance abuse and/or mental health illness.”
RECOMMENDATION 2 – “Police request additional medical assistance staff to evaluate substance abuse and mental health issues of the unhoused during outreach.”
CITY AND POLICE DEPARTMENT’S RESPONSE:
The Police Department agrees. This dual-diagnosis issue presents one of the greatest challenges in homeless outreach. Unfortunately, Solano County lacks adequate mental health and substance abuse resources. Additionally, the County is under a moratorium for implementing SB 43, which would expand the authority for 5150 Welfare & Institutions (WI) holds due to the anticipated strain on local hospitals and city services.
Previously, we worked with medical providers who administered psychiatric injections to willing unhoused individuals, often improving their condition and enabling connection to services. These programs are now rare. Our officers are well -trained in recognizing substance influence, but without proper facilities to take individuals for treatment, detention in jail often becomes the only option—which does not lead to long-term solutions or judicial review.
Letter to Honorable Judge Alesia Jones
Re: City of Fairfield Response to 2024-2025 Solano County Grand Jury Report Entitled:
Police Homeless Outreach
September 17, 2025
FINDING 3 – “The public often misunderstand what police can do legally in response to homelessness.”
RECOMMENDATION 3 – “Police conduct more education/outreach with the public on what police can do legally to address homelessness.”
CITY AND POLICE DEPARTMENT’S RESPONSE:
The Police Department agrees in principle, but we have made extensive efforts to educate the public. Our department regularly attends:
• Neighborhood Watch meetings
• Homeowners’ association meetings
• Business forums and civic events
We also engage with the public through social media, clarifying the roles and limitations of law enforcement related to homelessness. We remain open to further community engagement. However, we believe other service organizations should increase their public education efforts to inform the community about th eir work, challenges, and limitations.
FINDING 4 – “Police have insufficient resources to perform their duties effectively with regard to homelessness.”
RECOMMENDATION 4 – “Connect police with available resources, programs, or entities to contribute to training, staffing, and equipment for assistance in addressing the needs of unhoused individuals.”
CITY AND POLICE DEPARTMENT’S RESPONSE:
The Police Department agrees. Homelessness is not inherently a police issue unless it intersects with criminal activity. Yet, due to the lack of sufficient outreach services, police are often the default responders. Without comprehensive legislative reform and better allocation of program funding, this dynamic will continue. Nevertheless, we are committed to maintaining and expanding our collaborative partnerships to address this issue as effectively as possible.
The HIT program remains a critical initiative within the Fairfield Police Department. We highly value the trust and relationships our officers have built with the unhoused community and will continue fostering positive, solution-focused interactions.
Letter to Honorable Judge Alesia Jones
Re: City of Fairfield Response to 2024-2025 Solano County Grand Jury Report Entitled:
Police Homeless Outreach
September 17, 2025
We remain committed to doing all we can with the resources we have. We appreciate the Grand Jury’s thoughtful evaluation and shared commitment to improving public safety and the well- being of our most vulnerable residents.
Sincerely,
DAVID J. GASSAWAY
City Manager
Attachment 1: Solano County Grand Jury letter dated July 3, 2025 – Police Homeless Outreach Attachment 2: Solano County Civil Grand Jury 2024-2025 Police Homeless Outreach
cc: City Council
Dan Marshall, Police Chief
July 3, 2025
Sent via email
Dan Marshall, Chief
City of Fairfield Police Department
1000 Webster Street
Fairfield, CA 94533
RE: 2024-2025 Grand Jury Report Entitled: Police Homeless Outreach
Enclosed please find a copy of the above named report by the 2024-2025 Solano County Grand Jury. This report is provided to you in advance of public release as provided for in Penal Code §933.05(f). Please note that Penal Code §933.05(f) specifically prohibits any disclosure of the contents of this report by a public agency, its departments, officers or governing body prior to its release to the public, which will occur on Tuesday, July 8, 2025.
You are required to respond in writing to the Presiding Judge and to provide an electronic copy in pdf form to the Grand Jury regarding the Findings and Recommendations contained in the report pursuant to Penal Code §933.05. This section of the Penal Code is very specific as to the format of the responses. The Penal Code §933 (c) is also specific about the deadline for responses. You are required to submit your response to the Grand Jury by Tuesday, September 30, 2025, on signed letterhead. Each final report, together with the required responses will be filed with the clerk of the court and forwarded to the State Archivist for retention in perpetuity §933 (b). If no response is received from the agencies or elected officials a notation will be included on the filed report.
The electronic copy should be sent to the Grand Jury office at [email protected].
Responses are public records. Should you have any questions, please contact Cheryl Clower, Administrative Assistant to the Grand Jury at (707) 435-2575.
Sincerely,
Rommye L. Qualls, Foreperson
2024- 2025 Solano County Civil Grand Jury
RLQ/cdc
2024-2025
POLICE HOMELESS OUTREACH
July 1, 2025
FINAL 250701 Police Homeless Outreach
2 Police Homeless Outreach
Solano County Civil Grand Jury 2024-2025
I. SUMMARY:
The Solano County Civil Grand Jury (Jury) investigated the operations and efficiency of police programs for the unhoused in Fairfield and Vacaville. The public often have misconceptions regarding the role of police in addressing the unhoused. Being unhoused in and of itself is not a crime; however, conduct such as sleeping or camping in public areas may be criminalized or prohibited through laws and ordinances. Both the Vacaville Police Department (VPD) and Fairfield Police Departments (FPD) have dedicated programs designed to provide outreach and resource connections with social service providers (SSPs). The PDs and SSPs appear to share many of the same goals. The jury examined the programs which are currently in place and developed recommendations to increase public safety within existing operations.
II. INTRODUCTION:
The presence of unhoused individuals in Solano County can be unsettling for the public. Recent changes in law based on the Supreme Court's 2024 decision in Grants Pass v. Johnson have enabled cities to enforce camping bans largely associated with the unhoused population.
This ruling will likely increase police encounters with homeless persons. This report outlines how the Fairfield Police Department (FPD) and Vacaville Police Department (VPD) currently
FINAL 250701 Police Homeless Outreach
3 interact with Solano County’s unhoused population and the available resources. Throughout our report we will use the terms “homeless” or “unhoused” interchangeably.
III. STATEMENT OF FACTS
The FPD and VPD each have a special team for outreach to the homeless (unhoused) in their cities. The Homeless Intervention Team (HIT) is a unit of the Special Enforcement Division of the FPD. HIT has been in existence since 2013. Its mission is to balance law enforcement with proactive outreach, connecting members of the unhoused population with resources to help them transition from homelessness. Originally HIT was staffed with eight sworn officers, a social services coordinator, and one community coordinator. However, as of July 2024, due to budget cuts, there are only two officers assigned and no social services coordinator or community coordinator.
The Community Response Unit (CRU) is located within the VPD. This unit was formed in 2016 in response to the unhoused population and street gang enforcement. Currently, its focus is solely on the unhoused. CRU is allocated four officers. It is staffed currently with three sworn officers and one civilian Community Service Officer (CSO) and is overseen by a police sergeant. Their goal is to improve the quality of life for all Vacaville residents. CRU’s responsibilities are to track the homeless population, provide community outreach, and connect the unhoused with resources to increase their quality of life.
The FPD Homeless Intervention Team has no internal budget other than police salaries. HIT receives additional funding through a $20,000 grant from Kaiser Permanente. CRU funding is
FINAL 250701 Police Homeless Outreach
4 provided by the Vacaville Police Department budget. The department is also looking into possible American Rescue Plan Act (ARPA) funding.
Officers within HIT and CRU perform homeless outreach both with and without the assistance of SSPs. The PDs have participated in occasional joint training with SSPs. Officers sometimes assist SSPs with organized homeless encampment interventions. Typically, officers stay in the background because some homeless persons are intimidated by the police. Officers also engage with the homeless in response to specific complaints and investigate crimes against homeless persons. They also interact informally when time and other duties allow. When officers meet with homeless persons, they gather information about their current situations to aid in future interactions. One of the challenges officers face is that some unhoused persons do not want help from them. If a homeless person is willing, officers refer them to SSPs and may, with the individual’s permission, follow up. When a homeless person is arrested or a homeless encampment is disbanded, an individual’s property can be stored under police control for 90 days. The property is collected and moved to secure storage by the city public works department.
Statistics on arrests, citations, referrals, and placements were received from the PDs, as follows:
Fairfield:
2023 2023
Ave/mo
2024 1/12 thru
10/17
2024 thru 10/17
Ave/mo
Arrests 196 16.33 108 12.00
Citations 179 14.92 113 12.56
Referrals 159 13.25 25 2.78
Placements 11 0.92 13 1.44
Vacaville:
FINAL 250701 Police Homeless Outreach
5 2023 2023
Ave/mo
2024 2024 Ave/mo
Arrests 156 13 222 18.5
Citations 48 4 192 16.0
Referrals 264 22 489 31.5
Placements 24 2 57 5.5
As noted in the Summary, being homeless in and of itself is not a crime but some homeless individuals commit crimes. For example, business owners sometimes call the police to arrest a homeless person whom they say has committed an offense such as shoplifting or trespassing. In order to make a lawful arrest, an officer must either have seen the crime occur or have probable cause (California Penal Code § 836 PC). Also, the person who committed the offense must be present when the officer arrives. In cases where the officer cannot make an arrest, the store owner or employee can place the offender under citizen’s arrest. This does not mean physically detaining the offender, but involves signing a police statement and agreeing to testify in court.
HIT and CRU state that owners or employees frequently refuse to make a citizen’s arrest or press charges because of the time and expense of going to court.
The law regarding encampments on public property has changed over the last year with the US Supreme Court’s Grants Pass decision. Cities are now allowed to enforce camping bans, even when there is not enough shelter space. The City of Fairfield recently implemented a new regulation banning homeless encampments on public property. Continuing changes in the law may increase homeless issues that would require more law enforcement attention.
Both HIT and CRU believe that effective homeless response involves comprehensive healthcare provider and SSP involvement. HIT and its social services contacts organize quarterly outreach to provide medications, social service agency points of contact, and assistance in obtaining
FINAL 250701 Police Homeless Outreach
6 documents such as drivers licenses. HIT and one social service provider organize Housing Outreach Partnership and Engagement (HOPE) fairs. These fairs provide homeless persons mental health services and assistance including transportation to shelters, help obtaining social security cards, public assistance, and food stamps. CRU appears to have more coordination with SSPs and it partners with a number of organizations. An SSP provider interviewed by the grand jury welcomed police involvement on outreach trips. However, the SSP believed that often too many people were involved in outreach, which raised anxiety among homeless persons, in addition to their possible distrust of law enforcement. The SSP felt that joint training with police would be helpful.
A HIT officer stated that SSPs do not want to partner with police even when they share a common goal. Some HIT personnel believe that SSPs are unwilling to work with them. For example, SSPs may be reluctant to accompany HIT personnel on site outreach visits. HIT views SSPs as not as effective as they could be in serving the homeless because they spend most of their time assisting individuals in the office, rather than engaging the homeless where they are.
According to an SSP provider, the reason they may not accompany police is due to a lack of staffing. The SSP’s primary function is to act as a resource center from their office location to refer homeless persons to various programs. Additionally, the SSPs are concerned about the dangers involved in visiting camps, such as the presence of dogs, weapons, and unstable individuals.
Officers also mentioned some SSPs refuse to cooperate with police and misinterpret HIPAA (Health Insurance Portability and Accountability Act) privacy requirements to mean they are not permitted to work with law enforcement. Officers shared frustration with SSPs reluctance to
FINAL 250701 Police Homeless Outreach
7 leave the office for homeless intervention calls. CRU requests for SSP attendance on intervention calls reportedly are viewed by SSPs as out of the scope of their duties.
HIT, CRU, and SSPs have more in common than they have differences. All serve to aid our communities in dealing with homeless population issues. They work to ensure the safety of homeless individuals and the safety of the community at large. The challenge for officers and social service providers is to provide services in a safe manner. Interviewees agreed that the foremost challenges they see facing the unhoused are mental health and substance abuse problems.
Both sides of this service equation desire improved communication and cooperation. HIT and CRU realize that unhoused persons can be intimidated by the presence of police, reducing the ability to create a bond for dialogue or provide assistance. Therefore, police expressed a hope that SSPs could routinely join them in visiting camps. This is an inherent conflict which all interviewees stated they desire to discuss and improve.
All parties interviewed saw a strong need for increased resources, including funding, training, staffing, equipment (e.g. ATVs), and housing accommodations, including improved referral procedures. Officers expressed a need for more trained medical staff who can evaluate symptomatic problems, during camp visits or at unhoused community outreach events.
IV. METHODOLOGY:
• In-person interviews with Vacaville and Fairfield Police Department personnel.
FINAL 250701 Police Homeless Outreach
8 • In-person interview with a Solano County Social Service Provider. • Review of relevant police and social service websites and news articles including:
o City of Fairfield: Homeless Engagement & Outreach: Fairfield Police Department Homeless Intervention Team (HIT), City of Fairfield Public Works Homeless Engagement and Response Team (HEART), and Change And New Beginnings (CANB) Outreach Team: ( https://www.fairfield.ca.gov/government/city- departments/city-manager-s-office/homeless-services/homeless-outreach) o Solano County: Behavioral Health Housing & Homelessness ( https://www.solanocounty.com/depts/bh/hh/default.asp) o Resource Connect Solano ( https://www.resourceconnectsolano.org/) o City of Fairfield Affordable Housing Division
( https://www.fairfield.ca.gov/government/city-departments/housing- services/affordable-housing-division)
o “Vacaville: CRU team faces city’s homelessness challenge” Vacaville Reporter July 3, 2021 ( https://www.dailydemocrat.com/2021/07/03/vacaville-a-snapshot- of-homelessness/)
o “Vacaville Police Department's Post,” Facebook March 8, 2025 ( https://www.facebook.com/VacavillePoliceDepartment/posts/our-community- response-unit-cru-remains-dedicated-to-addressing-challenges- withi/978841884426247/)
FINAL 250701 Police Homeless Outreach
9 • Review of regulations and law regarding homeless encampments and law enforcement. o City of Grants Pass v. Johnson (06/28/24)
( https://www.supremecourt.gov/opinions/23pdf/23-175_19m2.pdf) o “Fairfield council supports amendment changing homeless violation from infraction to misdemeanor,” Daily Republic March 19, 2025 ( https://www.dailyrepublic.com/news/fairfield-council-supports-amendment- changing-homeless-violation-from-infraction-to-misdemeanor/article_a238f726- 045c-11f0-a3c1-53ecae98e84d.html)
V. FINDINGS AND RECOMMENDATIONS:
FINDING 1 – Police Departments and social service agencies share common goals but could cooperate more fully to enhance efficiency of their programs.
RECOMMENDATION 1 – Police and Social Service Providers better coordinate by information sharing and training between PD and SSPs. Police Departments contact other counties’ Police Departments to explore their best practices when coordinating with SSPs.
FINDING 2 – Many of the unhoused population whom police encounter have substance abuse and/or mental health illness.
RECOMMENDATION 2 – Police request additional medical assistance staff to evaluate substance abuse and mental health issues of the unhoused during outreach.
FINAL 250701 Police Homeless Outreach
10 FINDING 3 – The public often misunderstand what police can do legally in response to homelessness.
RECOMMENDATION 3 – Police conduct more education/outreach with the public on what police can do legally to address homelessness.
FINDING 4 – Police have insufficient resources to perform their duties effectively with regard to homelessness.
RECOMMENDATION 4 – Connect police with available resources, programs, or entities to contribute to training, staffing, and equipment for assistance in addressing the needs of unhoused individuals.
V. COMMENTS
• There is insufficient housing for the homeless in Solano County. Police and SSPs are unable to successfully refer all people who request shelter to housing due to availability. • The legal framework relating to the unhoused will continue to evolve. This report reflects a point in time.
VII. REQUIRED RESPONSES
Fairfield Police Department
Vacaville Police Department
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11 VIII. COURTESY COPIES
City of Fairfield
City of Vacaville
Community Action Partnership (CAP) Solano
Solano County Board of Supervisors
Agenda Item No: K.3
AGENDA REPORT
DATE: September 16, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-177 CM Memorandum of Understanding with Rancho Solano Master Association for Streetlight and Landscape Maintenance
Approving a Memorandum of Understanding Between the City of Fairfield and the Rancho Solano Master Association for Streetlight and Landscape Maintenance
Funding Source: $67,800; General Fund
Contact: David Gassaway, (707) 428-7400
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The City of Fairfield and Rancho Solano Master Association (HOA) have identified terms of a Memorandum of Understanding (MOU) for the HOA to make monetary contributions to the cost of maintaining streetlights and landscaping within the HOA area. The HOA covers the same area as Landscaping and Lighting Maintenance District No. 5 (Smith Ranch) (referred to as LLMD No. 5) which does not have sufficient funding to perform landscape maintenance improvements desired by the HOA.
DISCUSSION
In 2023, the City pursued a new Landscaping and Lighting Maintenance District in the Rancho Solano neighborhood. During the background work performed for the engineering report, staff determined that there are streetlights on gated, private streets in Rancho Solano. Under the 1972 Landscaping and Lighting Act, Streets and Highways Code Section 22500, et seq, district funds may not pay for streetlights on private roads.
In total, 344 streetlights exist on private roads that are not eligible for funding from LLMD No. 5.
Staff met with HOA leadership and determined that the HOA would pay the City for the cost of operating and maintaining the private streetlights separate from LLMD No. 5. The proposed MOU
provides that the City will invoice the HOA annually for the direct cost of operations and maintenance of the 344 private streetlights. Additionally, the HOA will maintain a reserve of funds for any required emergency work for replacements or knockdowns, which will be invoiced separately.
There are also 46 public streetlights in the HOA area along Rancho Solano Parkway. Those streetlights will continue to receive funding from LLMD No. 5. To defray some costs associated with general public use to access the Rancho Solano Golf Course, the City agreed to provide annual funding from non-LLMD No. 5 funds to cover 26% of the cost of the public streetlights.
Staff estimate this cost to be $1,800 annually based on the 2025 Pacific Gas and Electric Company (PG&E) LS2 rates.
During discussions on streetlights, HOA leadership also identified a desire to make various improvements to landscaping throughout the HOA area. In 2023, a Proposition 218 vote was conducted for a new LLMD district. However, the vote failed, and no new district was formed.
There is not sufficient funding under LLMD No. 5 to undertake the HOA’s desired improvements.
As such, HOA leadership inquired about privately funding improvements to landscaped areas.
Staff and the HOA discussed options and ultimately determined that an allowance for the HOA to conduct landscape improvements on behalf of their members was desirable. The proposed MOU allows the HOA to make various improvements to landscaping throughout the neighborhood to change or upgrade landscaping. Any changes to landscaping require the HOA to consult with the City prior to making improvements.
At the request of the HOA and based on engineering wo rk performed during the 2023 LLMD formation process, staff also analyzed the amount of General Fund contribution going towards maintenance of the median landscaping along Rancho Solano Parkway. The current budget includes $35,373 of General Fund contribution to LLMD No. 5 for median maintenance. After analysis, staff determined the amount should be approximately $66,000, or approximately 6% of the total landscaping costs within the district. The proposed MOU obligates the City to increase contributions to landscaping equal to 6% out of non-LLMD No. 5 funds.
FINANCIAL IMPACT
The General Fund currently provides a contribution of $35,373 as a transfer into LLMD No. 5. The proposed MOU would increase the contribution to $67,800 in the current fiscal year 2025-2026 and obligate the City to fund a portion of maintenance of public streetlights and median landscaping going forward.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The Rancho Solano Master Association Board of Directors has reviewed the terms of the proposed MOU.
ALTERNATIVE ACTION
The City Council may choose to deny authorization of the proposed MOU or provide other direction as desired.
COORDINATED WITH
Public Works Department and City Attorney’s Office
STAFF CONTACT
David Gassaway, City Manager
(707) 428-7400
[email protected]
ATTACHMENTS
Attachment 1: Proposed Resolution
Attachment 2: Proposed MOU
CITY OF FAIRFIELD
RESOLUTION NO. 2025-177
APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF FAIRFIELD AND
THE RANCHO SOLANO MASTER ASSOCIATION FOR STREETLIGHT AND LANDSCAPE
MAINTENANCE
WHEREAS, the Rancho Solano Master Association (HOA) desires certain modifications to their landscaping and lighting standards, including increases in maintenance and operating costs within the area referred to as the Smith Rancho Landscape and Lighting Maintenance District No. 5 (referred to herein as “LLMD No. 5”) which shares the same boundaries of responsibility as the HOA; and
WHEREAS, the HOA contains 344 streetlights that exist on private roads that are not eligible to fund operations and maintenance from the revenues collected from LLMD No. 5 since private roads are ineligible under the 1972 Landscaping and Lighting Act, Streets and Highways Code Section 22500, et seq.; and
WHEREAS, the HOA also includes 46 streetlights along Rancho Solano Parkway which provide special benefit to the residents of the HOA as well as some public benefit to traffic using the Parkway to access the Rancho Solano Golf Course, a publicly accessible City-owned facility; and
WHEREAS, the HOA seeks to make certain enhancements to the types of landscaping enjoyed by residents of the HOA throughout LLMD No. 5, including increases to maintenance and operating costs, which exceed the available funding collected under LLMD No. 5; and
WHEREAS, Rancho Solano Parkway includes landscaping that provides special benefit to the residents of the HOA through LLMD No. 5 as well as some public benefit to traffic using the Parkway to access the Rancho Solano Golf Course; and
WHEREAS, the City and HOA have collectively explored options for providing enhanced landscaping and lighting maintenance and operations services within the HOA area; and
WHEREAS, the City and HOA have identified a Memorandum of Understanding (MOU) between the parties as the appropriate mechanism to fund the costs of operations and maintenance of the private streetlights, as well as enhanced landscaping maintenance services; and
WHEREAS, the parties wish to execute an MOU to allow the HOA to pay for changes to landscaped areas within the HOA, to pay the City to operate and maintain the private streetlights within the HOA, and to share in the costs of landscaping and lighting operations and maintenance along Rancho Solano Parkway; and
RES. NO. 2025-177
WHEREAS, execution of an MOU is to enhance the services provided under LLMD No. 5 and is not a replacement or amendment to services identified under the district.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The MOU between the City of Fairfield and Rancho Solano Homeowners’ Association is approved.
Section 2. The city manager or designee is authorized to execute the MOU on behalf of the City and to take all actions necessary in implementing the terms therein.
PASSED AND ADOPTED this 16th day of September 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
City of Fairfield and Rancho Solano HOA Lighting and Landscape MOU Page 1 of 10
MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF FAIRFIELD AND RANCHO SOLANO HOME OWNERS’ ASSOCIATION
This Memorandum of Understanding (“MOU”) is made and entered into by and between the City of Fairfield (the "City") and the Rancho Solano Master Association (the "HOA") and is effective on the date it is fully executed (“Effective Date”). The City and the HOA are referred to below collectively as the “Parties” and individually as a “Party”. In consideration of the mutual covenants and agreements contain herein and for other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
I. Purpose
This MOU sets forth the terms and understanding between the City and the HOA regarding streetlight and landscape improvements and maintenance. It provides the HOA certain rights to make improvements and maintain streetlights and landscaping within the Smith Ranch Lighting and Landscape Maintenance District (LLMD #5).
II. Streetlights
1. The HOA will assume financial responsibility for the operations of all streetlights along private gated streets (the "Private Streetlights") – totaling 344 streetlights, as identified in Exhibit A attached hereto and incorporated herein. All costs will be reimbursed by the HOA to the City within 30 calendar days of receipt of an invoice from City, to be issued by City to HOA no later than June 30 of each calendar year. The invoice will identify the direct cost to the City at applicable Pacific Gas & Electric (“PG&E”) bill rates, currently estimated at an annual cost of $29,087 with annual inflation based on PG&E rate increases.
2. The HOA will maintain a $10,000 reserve to fund routine maintenance and emergency replacement for knockdowns, wire theft, or other streetlight damage to Private Streetlights.
3. The City will perform, and the HOA will assume financial responsibility for, all routine maintenance, including but not limited to, bulb replacement s, day burn repairs, photo receptor replacement, etc., for Private Streetlights. All direct maintenance costs will be reimbursed by the HOA to the City within 30 calendar days of receipt of an invoice from the City.
4. The City will maintain ownership of all Private Streetlights.
5. The City will maintain financial responsibility for the operations, maintenance, and replacement of all streetlights on public streets (the "Public Streetlights") – totaling 46 streetlights – to be funded by the Lighting and Landscape Maintenance District No. 5 – Smith Ranch (LLMD#5).
City of Fairfield and Rancho Solano HOA Lighting and Landscape MOU Page 2 of 10
6. Recognizing there is some public benefit to the Public Streetlights, the City will contribute 26% of the cost for operation and maintenance of Public Streetlights out of City-defined non-LLMD#5 funds.
III. Landscaping
1. The City will continue performing contracted maintenance of landscaping in Rancho Solano pursuant to the requirements of LLMD#5, as approved by the City Council through the legally required annual approval process.
2. The HOA is authorized to pay for enhanced landscape maintenance above and beyond the financial capabilities of LLMD#5, conditioned upon the following:
o The HOA's decision to pay for enhanced landscape maintenance, and the amount of investment in enhanced landscape maintenance by the HOA, is at the sole discretion of the HOA.
o Any enhanced landscape maintenance services paid for by the HOA shall not be performed without advance coordination with the City, to ensure the efficient operation of landscape maintenance performed by the City with funds from LLMD#5.
o The HOA is not required to utilize City contractors for performing enhanced landscape maintenance. Additionally, the HOA is not prohibited from contracting separately with City contractors for the performance of enhanced landscape maintenance.
3. The HOA may identify and implement changes to landscape standards including replacements, removals, new plant types, new plant palettes, changes to irrigation systems, or make other changes to landscaping at its discretion, conditioned upon the following:
o Any changes to landscaping that deviate from current City landscape standards shall not be performed without advance coordination with the City.
o No changes to any irrigation systems shall occur without prior written authorization by the City.
o The HOA is responsible for all costs associated with any changes to landscaping, including but not limited to all future replacements.
4. The HOA may perform enhanced tree maintenance, pruning, removal, or replacement, conditioned upon the following:
City of Fairfield and Rancho Solano HOA Lighting and Landscape MOU Page 3 of 10 o No such work shall be performed on trees without prior written authorization by the City to ensure compliance with applicable state and local laws, and to ensure conformance to arborist standards and practices for safety and effectiveness.
o Any work performed on trees by the HOA is at the sole cost and expense of the HOA.
5. HOA shall be responsible for hiring only competent and qualified landscaping personnel with all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for any enhanced landscaping work.
Landscaping personnel shall perform all enhanced landscaping work in accordance with the standard of care generally exercised by like professionals under similar circumstances. HOA shall ensure that landscaping personnel perform any enhanced landscaping work in accordance with all applicable provisions of federal, State and local law. Under no circumstances shall the City be held liable for any act or omission of the landscaping personnel hired by HOA.
6. At all times during the term of this MOU, any landscaping personnel hired by HOA shall not be considered an employee or agent of the City. The City shall not have the right to control landscaping personnel or the right to control the means by which landscaping personnel accomplishes services rendered to the HOA.
7. Recognizing there is some public benefit to the landscaping along Rancho Solano Parkway, the City will contribute 6% of the cost for maintenance of landscaping along Rancho Solano Parkway out of City-defined non-LLMD#5 funds.
IV. Terms
1. This MOU shall commence upon the Effective Date and shall remain in full force and effect until June 30, 2025, concurrently to the end of the City Fiscal Year, unless sooner terminated by the Parties as provided in Subsection 2. This MOU shall automatically renew each Fiscal Year starting July 1, for a period of one- year, unless either party notifies the other, in writing, of intent to terminate at the conclusion of the Fiscal Year. Such notice of intent to terminate at the conclusion of the Fiscal Year shall be provided at least 30 days prior to the end of the Fiscal Year.
2. Either party may terminate this MOU at any time with 90 days written notice of intent to terminate.
3. If either party terminates this MOU, then:
City of Fairfield and Rancho Solano HOA Lighting and Landscape MOU Page 4 of 10 o The City is not obligated to maintain any landscaping at an enhanced standard as implemented by the HOA pursuant to Section II I.2. o The City is not obligated to maintain any landscaping to a modified standard implemented by the HOA pursuant to Section III.3. o The City is not obligated to provide any funding for continued landscape maintenance beyond revenues generated by LLMD#5, except for those amounts identified in Sections II.6 and III.5.
o The City's determination of applicable landscape standards and applicable maintenance standards are at its sole discretion.
V. Indemnity and Insurance Requirements
1. The HOA shall be responsible for and shall defend and hold harmless and indemnify the City and its elected and appointed officials, employees and agents from all costs and claims for damages whatsoever by any third party relating to or resulting from the actions of the HOA arising out of or in connection with the services, work, operation or activities of the HOA, its agents, employees and officials, in relation to the rendition of services pursuant to this MOU.
2. The City shall be responsible for and shall defend and hold harmless and indemnify the HOA, and its elected and appointed officials, employees and agents from all costs and claims for damages whatsoever by any third party relating to or resulting from the actions of the City arising out of or in connection with the services, work, operation or activities of the City, its agents, employees and officials, in relation to the rendition of services pursuant to this MOU.
3. The HOA shall maintain general liability insurance for the duration of the MOU against claims for injuries to persons or damages to property which may arise from or in connection with the performance of any work hereunder in substantial compliance with the requirements identified in Exhibit B to this MOU.
VI. Notice
Whenever notice or other communication between the parties is required by this MOU, it shall be in writing and deemed effectively given upon the earlier of (i) actual receipt of personal delivery to the party to be notified; (ii) when sent, if by electronic mail during the recipient’s normal business hours, and if not sent during normal bus iness hours, then on the recipient’s next business day; (ii) five (5) calendar days after having been sent by registered or certified mail, return receipt requested, postage prepaid; or (iv) one (1) business day after the business day of deposit with a nat ionally recognized overnight
City of Fairfield and Rancho Solano HOA Lighting and Landscape MOU Page 5 of 10 courier, freight prepaid, specifying next-day delivery, with written verification of receipt, and addressed as follows:
City of Fairfield Rancho Solano Master Association
(HOA)
Sanjay Mishra
Public Works Director
Howard Edelman
HOA President
1100 Webster Street
Fairfield, CA 94533
Phone: 707-428-7485 Phone:
Email: [email protected] Email:
A Party may change the address and email address to which notices shall be sent by giving notice of the change as provided herein.
VI. Miscellaneous Provisions
1. Entire Agreement. This document is intended both as the final expression of the agreement between the parties with respect to the included terms and as a complete and exclusive statement of the terms of the agreement.
2. Counterparts. This MOU may be executed in counterparts, all of which shall constitute the agreement between the parties.
3. Waiver. The failure of either party to insist upon strict performance of any of the terms of this MOU in any one or more instances shall not be construed as a waiver or a relinquishment of any such terms or conditions, and all of the same shall be in full force and effect.
4. Successors. This MOU shall bind and inure to the benefit of all successors and assigns of the Parties and any associates in interest, and their respective directors, officers, agents, servants, and employees.
5. Warranty of Legal Authority. Each party warrants and covenants that it has the legal authority to enter into this Agreement and to perform the acts required of it hereunder.
6. Amendments to MOU. This MOU may only be amended by approval of each of the Parties to this MOU.
7. Applicable Law. This MOU will be construed and interpreted under, and governed and enforced according to, the laws of the State of California.
City of Fairfield and Rancho Solano HOA Lighting and Landscape MOU Page 6 of 10
8. Severability. If any part, term, or provision of this MOU is held by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining provisions will not be affected, and the rights and obligations of the parties will be construed and enforced as if this MOU did not contain the particular part, term, or provision held to be invalid.
IN WITNESS WHEREOF, the parties hereto, acting by and their duly authorized representatives, have executed this Memorandum of Understanding as of the day and year identified herein:
CITY OF FAIRFIELD RANCHO SOLANO
MASTER
ASSOCIATION (HOA)
Signature: Signature:
Name:
Name:
Title:
Title:
Date:
Date:
City of Fairfield and Rancho Solano HOA Lighting and Landscape MOU Page 7 of 10
EXHIBIT A
PRIVATE STREETLIGHTS
City of Fairfield and Rancho Solano HOA Lighting and Landscape MOU Page 8 of 10 EXHIBIT “D”
INSURANCE REQUIREMENTS
HOA shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the HOA, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.
Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.
Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.
3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the HOA shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
City of Fairfield and Rancho Solano HOA Lighting and Landscape MOU Page 9 of 10 b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the HOA; products and completed operations of the HOA; premises owned, occupied or used by the HOA; and automobiles owned, leased, hired or borrowed by the HOA. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the HOA’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the HOA’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The HOA’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the HOA’S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M.
Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.
VERIFICATION OF COVERAGE. HOA shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically via email at [email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, HOA shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.
d) SUB-CONTRACTORS. HOA shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of HOA to verify existence of sub-
City of Fairfield and Rancho Solano HOA Lighting and Landscape MOU Page 10 of 10 contractor’s insurance shall not relieve HOA from any claim arising from sub-contractors work on behalf of HOA.
Agenda Item No: K.4
AGENDA REPORT
DATE: September 16, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-178 IT Amendment to the SaaS Agreement with Tyler Technologies, Inc. for Munis and EnerGov (BUILD)
Approving an Amendment to the Technology Software as-a Service Agreement with Tyler Technologies, Inc. to Renew Financial, Human Resources, Permitting, and Licensing Software
Funding Source: $3,239,525; Computer Fund
Contact: Jeff Bertany, (707) 428-7531
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Information Technology (IT) department seeks City Council approval for an amendment to the software as-a service agreement (SaaS) with Tyler Technologies, Inc. for a 5-year renewal of the Tyler Munis Enterprise Resource Planning (ERP) system and EnerGo v Enterprise Permitting, and Licensing (EPL) services.
DISCUSSION
The EnerGov permitting and licensing software, owned by Tyler Technologies, is a key component of the Fairfield Fast Forward initiative to modernize the City’s enterprise systems. Branded locally as B.U.I.L.D., EnerGov is an integrated Enterprise Permitting and Licensing (EPL) solution that streamlines permitting and licensing processes and supports revenue generation from permits and licenses issued to individuals and businesses.
In September 2020, the City entered into a five-year SaaS agreement with Tyler Technologies, as part of the Fairfield Fast Forward initiative. The agreement provided for the implementation and support of:
Munis: the City’s core ERP system for financial management, procurement, human resources, and budgeting.
EnerGov EPL (B.U.I.L.D.): the City’s permitting and licensing platform.
Together, these platforms have improved internal processes, enhanced customer service, and enabled efficient use of permits and licenses while maintaining financial and regulatory compliance.
This amendment will extend the SaaS agreement through September 30, 2030, continuing both ERP and EPL system services while incorporating necessary integration and support enhancements.
In addition, staff are requesting:
Automate impact fee assessment – The Building team currently collects impact fees on behalf of other departments and agencies. These fees were only configured for manual entry during the original EnerGov implementation due to time and resource constraints.
Automating this process will improve efficiency, reduce errors, and accelerate permit processing by leveraging applicant data and permit geolocation. Adding pre-paid training service – Providing flexibility for future training needs as system features and staffing evolve.
FINANCIAL IMPACT
The total amount for the amended agreement shall not exceed $3,23 9,525, which covers ongoing licensing, hosting, support, and training costs over the next five years. The amount also includes a contingency of $100,000 for unanticipated expenses that may arise during term.
Munis and EnerGov (EPL): $603,535 annually for licensing, hosting, and support services. Impact Fee Automation: A one-time cost of $104,000 for configuration and implementation.
Pre-Paid Training: A one-time cost of $17,850 to provide flexibility for future training needs.
The term of this agreement will be extended to September 8, 2030. Funding for t he amendment is available in the Computer Fund (Fund 522), Project CITMUNI001.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to adopt the resolution. However, failure to renew the software would result in disruption to critical financial, Human Resources, permitting, and licensing systems, negatively impacting City operations.
COORDINATED WITH
Community Development and Economic Department, Finance Department, and Public Works Department
STAFF CONTACT
Jeff Bertany, IT Manager
(707) 428-7531
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Amendment
CITY OF FAIRFIELD
RESOLUTION NO. 2025-178
APPROVING AN AMENDMENT TO THE TECHNOLOGY SOFTWARE AS-A SERVICE AGREEMENT WITH TYLER TECHNOLOGIES, INC. TO RENEW FINANCIAL, HUMAN RESOURCES, PERMITTING,
AND LICENSING SOFTWARE
WHEREAS, in September 2020, the City of Fairfield entered into a five-year Software-as-a-Service (SaaS) agreement with Tyler Technologies, Inc. to implement the Tyler Munis Enterprise Resource Planning (ERP) system and the EnerGov Land Management System (LMS) for p ermitting and licensing services, as part of the City’s “Fairfield Fast Forward” modernization initiative; and
WHEREAS, these systems were selected to streamline and centralize the City’s financial, permitting, and licensing processes and have since supported improvements in service delivery, operational efficiency, and regulatory compliance; and
WHEREAS, the initial five-year term of the agreement ends on September 8, 2025, and the City seeks to amend the agreement to renew for a 5-year term to continue leveraging the Munis and EnerGov platforms for ongoing service and support; and
WHEREAS, sufficient funding in the amount of $3,239,525 is available in Computer Fund 522, Projects CITMUNI001 and OITTYMRP, to support ongoing services and support.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The City Council authorizes an amendment to the Technology Software as-a-Service Agreement with Tyler Technologies, Inc. to provide Munis and EnerGov Land Management System (LMS), Permitting and Licensing software, in an amount not to exceed $3,239,525 which is budgeted in the Computer Fund 522, Projects CITMUNI001 and OITTYMRP.
Section 2. The council hereby authorizes the city manager or designee to take all steps necessary or useful to implement this resolution.
RES. NO. 2025-178
PASSED AND ADOPTED this 16th day of September 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
1 AMENDMENT
City of Fairfield, California, with offices at
1000 Webster Street, Fairfield, California 94533
WHEREAS, Tyler and Client are parties to an agreement dated September 10, 2020 WHEREAS, the Term of the Agreement expires September 30, 2025 ; THEREFORE, in consideration of the mutual covenants contained herein, Tyler and Client agree as follows.
1. SaaS Term Renewal.
a. SaaS Term. The term of the Agreement is hereby renewed for a five (5) year term commencing on the day following the Expiration Date (for the purposes of this Amendment, the Renewal We will provide you notice of any increase in SaaS Fees no less than sixty (60) days prior to the anniversary of the renewal date.
b. SaaS Fees. SaaS Fees, as detailed in the Investment Summary attached hereto as Exhibit 1, for year one (1) are invoiced annually in advance, beginning on the commencement date of the Renewal Term. Subsequent annual SaaS Fees are invoiced annually in advance, beginning on the anniversary of the initial invoice date.
c. Users Limits. The SaaS fees may be based on user limits indicated in Exhibit 1 and the Agreement, with Exhibit 1 controlling in the event of conflict. Should the number of users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees based upon any resulting changes in the pricing categories.
2. Planned Adoption, Consulting, and Education (PACE) Program. a. The items set forth in the Amendment Investment Summary attached as Exhibit 2 to this Amendment are hereby added to the Agreement.
b. The services set forth in Exhibit 2 shall be provided by Tyler in accordance with Exhibit 2 Schedule 1.
3. Impact Fees Development Services.
a. The items set forth in the Amendment Investment Summary attached as Exhibit 3 to this Amendment are hereby added to the Agreement.
4. This Amendment shall be governed by and construed in accordance with the terms and conditions of the Agreement.
2 5. All other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, persons having been duly authorized and empowered to enter into this Amendment hereunto executed this Amendment effective as of the date last set forth below.
Tyler Technologies, Inc. City of Fairfield, California
By: By:
Name: Name:
Title: Title:
Date: Date:
Exhibit 1
1 Exhibit 1
SaaS Term Renewal Investment Summary
The following Investment Summary details the software, products, and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any expiration date in the Investment Summary that may have lapsed as of the Effective Date.
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1 Exhibit 2
Planned Adoption, Consulting, and Education (PACE) Program Investment Summary
The following Investment Summary details the software, products, and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any expiration date in the Investment Summary that may have lapsed as of the Effective Date.
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Schedule 1
1 Exhibit 2
Schedule 1
Exhibit 3
1 Exhibit 3
Impact Fees Development Services Investment Summary
The following Investment Summary details the software, products, and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any expiration date in the Investment Summary that may have lapsed as of the Effective Date.
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Agenda Item No: K.5
AGENDA REPORT
DATE: September 16, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-179 IT Approving Amendment with MaintStar, Inc.
Authorizing the City Manager to Authorize an Amendment to the Hosting, Licensing, and Support Agreement with MaintStar, Inc.
Funding Source: $247,946; Various Public Works Funds
Contact: Jeff Bertany, (707) 428-7531
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The City desires to amend the agreement with MaintStar, Inc. to extend the term.
DISCUSSION
The City of Fairfield has acquired licensed software solutions (“MaintStar System”) from Provider pursuant to the terms of a Service Agreement entered into between MaintStar and city dated January 1, 2015, and that Services Agreement is currently active and in place with the City . The Public Works Department utilizes the MaintStar Asset Management System to create customer work orders, capture historical maintenance data, track employee time, materials used, invoicing, and all equipment needed for maintenance projects.
The City upgraded the MaintStar system three years ago per Resolution 2022-247 to a cloud- based system that provided the additional capabilities:
Integration with Geographical Information Systems (GIS) System backup and redundancy
Secure encryption for cybersecurity and compliance requirements
FINANCIAL IMPACT
The first year’s cost of this renewal is $66,974 for ongoing annual hosting, licensing, maintenance, and support. The second- and third-year costs are $77,283.65 and $81,147.83 respectively. The total cost of the 3-year agreement is $225,405.48. A contingency of $22,540.55 (10%) will be included. The total 3-year renewal agreement is $225,405.48. Subsequent optional renewals would be subject to a not-to-exceed annual increase of 5%.
Below is a table of the amounts and funding sources for MaintStar:
Name of Fund Amount
PW Traffic Management Computer Contract Maintenance Fund - 10160201-8418
$32,200.78
PW Paving Crew Computer Contract Maintenance Fund -
10160206-8418
$32,200.78
PW Ground Facility Computer Contract Maintenance Fund - 10160300-8418
$32,200.78
PW Building Maintenance Computer Contract Maintenance
Fund - 10160310-8418
$32,200.78
PW Storm Drain Maintenance Computer Contract Maintenance Fund - 17960305-8418
$16,100.40
PW Water Utility Cut Computer Contract Maintenance Fund - 46160601-8418
$16,100.40
PW Sewer Maintenance Computer Contract Maintenance Fund - 25560308-8418
$32,200.78
PW Water Distribution Computer Contract Maintenance Fund - 46160602-8418
$32,200.78
TOTAL $225,405.48
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve the proposed renewal contract. However, this would negatively impact the day-to-day functions of the Public Works Department, resulting in manual processes and reduced efficiency in response to the community needs to complete the work orders.
COORDINATED WITH
Public Works Department
STAFF CONTACT
Jeff Bertany, IT Manager
(707) 428-7531
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Amendment
CITY OF FAIRFIELD
RESOLUTION NO. 2025-179
AUTHORIZING AN AMENDMENT TO THE HOSTING, LICENSING, AND SUPPORT AGREEMENT WITH MAINSTAR, INC.
WHEREAS, the City of Fairfield has acquired licensed software solutions (“MaintStar System”) from Provider pursuant to the terms of a Service Agreement entered into between MaintStar and city dated January 1, 2015 (the Services Agreement”), and that Services Agreement is currently active and in place with the City; and
WHEREAS, the City upgraded to a cloud based hosted system in September 2022, including future updated releases, ongoing maintenance and support, data conversion, training, and professional services for migration and deployment of the cloud-based system; and
WHEREAS, the current three-year agreement term with set pricing ends August 2025; and
WHEREAS, the City Information Technology Department proposes to amend the agreement to extend the term for another three years, with optional auto-renew at no-to-exceed 5% per year.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The City Council authorizes an amendment to the Hosting, Licensing, and Support Services Agreement with MaintStar, Inc. for 3-year renewal in the amount of $225,405.48, plus $22,540.55 contingency, for a total of up to $247,946.03. Costs will be allocated across the following seven account codes, with five codes contributing 1/6th (10160201-8418, 10160206- 8418, 10160300-8418, 10160310-8418, 25560308-8418, and 46160602-8418) and two codes 1/12th (17960305-8418 and 46160601-8418).
Section 2. The council hereby authorizes the city manager or designee to take all steps necessary or useful to implement this resolution.
RES. NO. 2025-179
PASSED AND ADOPTED this 16th day of September 2025, by the following vote:
AYES: MEMBERS: MOY / BERTANI / CARR / PANDURO/ SANDHU/ TONNESEN / WILLIAMS
NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
_________
MAYOR
ATTEST:
____________________________
CITY CLERK
1 Revised September 2024
Amendment 1
To Hosting Services Agreement
Between
City of Fairfield
and the
MaintStar, Inc.
This Amendment No.1, made by and entered into as of the _____ day of September, 2025, by and between the CITY of FAIRFIELD, a municipal corporation (hereinafter “CITY”), AND MAINSTAR, INC. (hereinafter “MAINSTAR”, for the purpose of reviewing the Hosting Services Agreement (hereinafter “AGREEMENT”) dated September 27, 2022 between the parties. This Amendment does not take effect until signed by both parties.
The revisions to the AGREEMENT are limited to those specific below. All other provisions of the AGREEMENT remain in effect as set forth in Exhibit “A”.
The AGREEMENT is amended as follows:
1. The AGREEMENT term is extended from September 27, 2025, to September 26, 2028.
2. Exhibit B-2 will replace Exhibit B for three-year term and optional auto-renewal pricing at a cost not-to-exceed 5% per year.
3. All other terms and conditions remain the same.
Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY and MAINTSTAR, INC., dated September 27, 2022, shall remain in full force and effect.
In Witness whereof, the parties through their authorized representatives, have affixed their signature.
CITY OF FAIRFIELD
a municipal corporation (CITY)
By ________________________
David Gassaway, City Manager
MAINTSTAR, INC.
By _______________________
Date:Aug 14th 2025
Laguna Beach, CA 92651 Quote#65342
[email protected] Expiration Date:120 Days
(800) 255-5675
To:
Public Works Ops
Fairfield, CA
(707.428.7055
Salesperson Job Payment Terms Due Date
Eric Due on receipt
Qty Item #Unit Price Discount Line Total
Annual 66,974.04$ 66,974.00$
Annual 77,283.65$ 77,283.65$
Annual 81,147.83$ 81,147.83$
Subtotal 225,405.48$
Sales Tax
Total 225,405.48$
1278 Glenneyre Street, Suite 405
Valerie Standfill
City of Fairfield
Thank you for your business!
MaintStar 1278 Glenneyre Street, Suite 405, Laguna Beach, CA 92651 *CPI 5%
Total Discount
Quote
Hosting License and Support*
Year 2
Hosting License and Support*
Year 3
Description
Hosting License and Support*
11/1/25- 10/31/26 Year 1
Quotation prepared by: ____________________________________________ This is a quotation on the goods named, subject to the conditions noted below:
(Describe any conditions pertaining to these prices and any additional terms of the agreement.
You may want to include contingencies that will affect the quotation.) To accept this quotation, sign here and return: _______________________________________________
Agenda Item No: K.6
AGENDA REPORT
DATE: September 16, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-180 HR Increase Contract Amount for Bertrand, Fox, Elliot, Osman, & Wenzel, LLP Agreement
Approving an Increase Contract Amount for Bertrand, Fox, Elliot, Osman, & Wenzel, LLP Professional Services Agreement
Funding Source: $100,000; General Fund
Contact: Farbod Pirouzmand, (707) 428-7397
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Human Resources (HR) Department seeks approval to amend its current Professional Services Agreement with Bertrand, Fox, Elliot, Osman, & Wenzel, LLP (BFEOW) for legal representation in the City’s Public Safety personnel, disciplinary, and employment matters by increasing the not-to-exceed amount.
DISCUSSION
Bertrand, Fox, Elliot, Osman, & Wenzel, LLP (BFEOW) has a long history of representing municipal agencies in Solano County and possesses expertise in public safety personnel matters and litigation areas that are beneficial to the City of Fairfield. BFEOW is regarded as an expert in this highly specialized field, and their on-going counsel is an asset to protecting the City’s interests.
Since 2017, the Police Department has retained BFEOW for representation in personnel investigations, disciplinary matters and litigations. Recently, the Fire Department has also begun using them for personnel matters.
The City of Fairfield entered into a one-year agreement with BFEOW on July 1, 2024, with an end date of June 30, 2025, and a not-to-exceed amount of $100,000. On July 25, 2025, Amendment No. 1 extended the terms of the contract to December 31, 2025, but did not increase the not -to-
exceed as funds were still available on the current contract. As the need for these services continues, the Human Resources Department requests approval of Amendment No. 2 to increase the not-to-exceed amount by $100,000.
FINANCIAL IMPACT
The amount of the proposed amendment is $100,000. The funds for this amendment are accounted for in the General Fund (10150101-8902 & 10155100-8902).
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve this resolution. However, if the amendment is not approved, this will delay the response time in responding to public safety personnel matters which require legal advice and are held to a strict timeline when it comes to imposing discipline.
COORDINATED WITH
N/A
STAFF CONTACT
Farbod Pirouzmand, Assistant City Manager/Director of HR (707) 428-7397
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement
CITY OF FAIRFIELD
RESOLUTION NO. 2025-180
APPROVING AN INCREASE CONTRACT AMOUNT FOR BERTRAND, FOX, ELLIOT, OSMAN, &
WENZEL, LLP PROFESSIONAL SERVICES AGREEMENT
WHEREAS, On July 1, 2024, the City of Fairfield entered into a Professional Services Agreement with Bertrand, Fox, Elliot, Osman, & Wenzel, LLP to provide legal representation for public safety personnel matters for the City of Fairfield; and
WHEREAS, the original agreement established a not-to-exceed amount of $100,000; and
WHEREAS, the current not-to-exceed amount of $100,000 has been reached and additional funds are needed to continue utilizing consultant’s services through the current term date of December 31, 2025.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The council hereby approves Amendment No. 2 to the Professional Services Agreement with Bertrand, Fox, Elliot, Osman, & Wenzel, LLP, increasing in the not-to-exceed amount from $100,000 to $200,000.
Section 2. The city manager or authorized designee is hereby authorized to execute said amendment on behalf of the City of Fairfield.
PASSED AND ADOPTED this 16th day of September 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
1 Revised September 2024
AMENDMENT NO. 2
TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND
BERTRAND, FOX, ELLIOT, OSMAN, & WENZEL LLP
This Amendment No. 2 , made by and entered into as of the ______ day of ______________, 2025, by and between the CITY of FAIRFIELD, a municipal corporation (hereinafter “CITY”), and BERTRAND, FOX, ELLIOT, OSMAN & WENZEL, LLP (hereinafter CONSULTANT), for the purpose of reviewing the Professional Services Agreement (hereinafter “AGREEMENT”) dated July 1, 2024, between the parties. This Amendment does not take effect until signed by both parties.
The revisions to the AGREEMENT are limited to those specified below. All other provisions of the AGREEMENT remain in effect as set forth in the previous legal services agreement.
The AGREEMENT is amended as follows:
1. The AGREEMENT modifies Section 10 of the Original Contract, which specifies the maximum compensation payable to the consultant not to exceed $100,000. The agreement is amended to raise the not-to-exceed amount by an additional $100,000 to reflect a maximum not-to- exceed amount of $200,000; all other terms and conditions of the original contract remain the same.
Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY and CONSULTANT, dated July 1, 2024, shall remain in full force and effect.
In Witness whereof, the parties through their authorized representatives, have affixed their signature.
CITY OF FAIRFIELD
a municipal corporation (CITY)
By
David Gassaway, City Manager
BERTRAND, FOX, ELLIOT, OSMAN & WENZEL, LLP
By
Thomas Bertrand
Docusign Envelope ID: 5A317196-8C0E-47DD-99CF-AF7810FC93D5
Agenda Item No: K.7
AGENDA REPORT
DATE: September 16, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-181 HR Increase Contract Amount for Oppenheimer Investigations Group LLP Agreement
Approving an Increase Contract Amount for Oppenheimer Investigations Group LLP Professional Services Agreement
Funding Source: $100,000; General Fund
Contact: Farbod Pirouzmand, (707) 428-7397
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Human Resources Department (HR) seeks approval to amend its current Professional Services Agreement with Oppenheimer Investigations Group LLP for as-needed investigative services by increasing the not-to-exceed amount.
DISCUSSION
Oppenheimer Investigations Group LLP is one of several consultants that HR utilizes for as- needed investigative services. Oppenheimer Investigations Group LLP specializes in workplace investigations and has conducted hundreds of investigations for public agencies involving allegations of harassment, discrimination, retaliation, and other misconduct. HR often requires these types of services and depends heavily on Oppenheimer Investigations Group LLP to provide thorough investigations and detailed, accurate reports.
The City of Fairfield entered into a three-year agreement with Oppenheimer Investigations Group LLP on June 13, 2024, with an ending date of June 30, 2027, and a not-to-exceed amount of $100,000. On March 17, 2025, Amendment No. 1 sought to correct the discrepancy in the contract terms from June 30, 2025, to June 30, 2027, but did not increase the not -to-exceed as funds were still available on the current contract. As the need for these services has increased,
HR requests approval of Amendment No. 2 to increase the not-to-exceed amount by an additional $100,000 to $200,000 as the current not-to-exceed amount of $100,000 has been reached.
FINANCIAL IMPACT
The amount of the proposed amendment is $100,000. The funds for this amendment are accounted for in the General Fund (10115100).
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the amendment and direct the HR Department to seek legal and investigation services from another consultant. However, this will delay current investigations.
COORDINATED WITH
N/A
STAFF CONTACT
Farbod Pirouzmand, Assistant City Manager/Director of HR (707) 428-7397
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Amendment
CITY OF FAIRFIELD
RESOLUTION NO. 2025-181
APPROVING AN INCREASE CONTRACT AMOUNT FOR OPPENHEIMER INVESTIGATIONS GROUP
LLP PROFESSIONAL SERVICES AGREEMENT
WHEREAS, On June 13, 2024, the City of Fairfield entered into a Professional Services Agreement with Oppenheimer Investigations Group, LLP to provide as-needed investigative services for the City of Fairfield; and
WHEREAS, the original agreement established a not-to-exceed amount of $100,000; and
WHEREAS, the current not-to-exceed amount of $100,000 has been reached and additional funds are needed to continue utilizing consultant’s services through the current term date of June 30, 2027.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The council hereby approves Amendment No. 2 to the Professional Services Agreement with Oppenheimer Investigations Group LLP, increasing in the not-to-exceed amount from $100,000 to $200,000.
Section 2. The city manager or authorized designee is hereby authorized to execute said amendment on behalf of the City of Fairfield.
PASSED AND ADOPTED this 16th day of September 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
1 Revised September 2024
AMENDMENT NO. 2
TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND
OPPENHEIMER INVESTIGATIONS GROUP LLP
This Amendment No. 2 , made by and entered into as of the ______ day of _____________, 2025, by and between the CITY of FAIRFIELD, a municipal corporation (hereinafter “CITY”), and OPPENHEIMER INVESTIGATIONS GROUP, LLP (hereinafter CONSULTANT), for the purpose of reviewing the Professional Services Agreement (hereinafter “AGREEMENT”) dated June 13, 2024, between the parties. This Amendment does not take effect until signed by both parties.
The revisions to the AGREEMENT are limited to those specified below. All other provisions of the AGREEMENT remain in effect as set forth in the previous legal services agreement.
The AGREEMENT is amended as follows:
1. The AGREEMENT modifies Exhibit “B” of the Original Contract, which specifies the maximum compensation payable to the consultant not-to-exceed $100,000. The agreement is amended to raise the not-to-exceed amount by an additional $100,000 to reflect a maximum no-to- exceed amount of $200,000; all other terms and conditions of the original contract remain the same.
Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY and CONSULTANT, dated June 13, 2024, shall remain in full force and effect.
In Witness whereof, the parties through their authorized representatives, have affixed their signature.
CITY OF FAIRFIELD
a municipal corporation (CITY)
By
David Gassaway, City Manager
OPPENHEIMER INVESTIGATIONS GROUP LLP
By
Vida Thomas, Consultant
Agenda Item No: K.8
AGENDA REPORT
DATE: September 16, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-182 FD Public Private Partnership Amendment
Authorizing the City Manager to Execute the Second Amendment of the Public-Private Partnership Agreement for Advance Life Support First Responder Emergency Services by and Among the Cities of Fairfield, Benicia, Dixon, Vallejo, and Suisun City (Member Cities) and Medic Ambulance Service, Inc.
Funding Source: N/A
Contact: John Sturdee, (707) 436-7228
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The First Amendment of the Public-Private Partnership (PPP) agreement expired on April 30, 2025.
DISCUSSION
The Solano Emergency Medical Services Cooperative (SEMSC) has an active Request for Proposals (RFP) published to award the contract for exclusive operating rights for ambulance services in Solano County. The RFP closes on October 10, 2025, and awards are expected by the end of year.
Implementation is anticipated to begin May 1, 2026. Until the new operator is in place, we must extend the current PPP.
FINANCIAL IMPACT
The Member Cities have negotiated with Medic Ambulance Service, Inc. and since the cost of service delivery has increased, they have agreed to pay the Member Cities a 5% Consumer Price Index increase through the Second Amendment. Fairfield’s portion of the contract represents an additional increase in revenue of $17,575.22 per quarter.
Member Cities 1st Amendment
Full Quarter
2nd Amendment
Full Quarter
Quarterly Revenue
Increase
Benicia $91,189.58 $95,749.06 $4,559.48
Dixon $73,240.03 $76,902.03 $3,662.00
Fairfield $351,504.39 $369,079.61 $17,575.22
Vallejo $376,709.94 $395,545.44 $18,835.50
Suisun City $62,044.86 $65,147.10 $3,102.24
Grand Total $954,688.80 $1,002,423.24 $47,734.44
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve resolution which translates to foregoing approximately $87,876.10 for the contract term as well as operating without a current PPP Agreement.
COORDINATED WITH
City Attorney’s Office, City Manager’s Office, and Finance Department
STAFF CONTACT
Taylor Armour, Administration Division Manager
(707) 428-7593
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement
CITY OF FAIRFIELD
RESOLUTION NO. 2025-182
AUTHORIZING THE CITY MANAGER TO EXECUTE THE SECOND AMENDMENT OF THE PUBLIC-
PRIVATE PARTNERSHIP AGREEMENT FOR ADVANCE LIFE SUPPORT FIRST RESPONDER
EMERGENCY SERVICES BY AND AMONG THE CITIES OF FAIRFIELD, BENICIA, DIXON, VALLEJO, AND SUISUN CITY (MEMBER CITIES) AND MEDIC AMBULANCE SERVICE, INC.
WHEREAS, the City of Fairfield Fire Department provides first response paramedic service in cooperation with Medic Ambulance Service, Inc.; and
WHEREAS, as part of the Master Agreement between the Solano Emergency Medical Services Cooperative (SEMSC) Joint Powers Authority and Medic Ambulance Service, Inc. for exclusive ambulance services, Medic Ambulance Service, Inc. is required to enter into a Public-Private Partnership (PPP) Agreement with those cities wishing to participate; and
WHEREAS, the City of Fairfield, along with the Cities of Benicia, Dixon, Vallejo and Suisun City are current parties (Member Cities) to the PPP Agreement; and
WHEREAS, the First Amendment expired on April 30, 2025, and the Member Cities have worked collaboratively with Medic Ambulance Service, Inc on an extension to get us through the SEMSC RFP and award implementation process; and
WHEREAS, the Second Amendment to the PPP Agreement extends the term of the agreement through May 1, 2026, and provides a 5% Consumer Price Index increase for the Member Cities.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The City Council hereby approves the Second Amendment to the PPP Agreement and authorizes the city manager to do all things necessary to implement this resolution and execute the agreement on behalf of the City.
Section 2. Since the cost of service delivery has increased, Advance Life Support First Responder Emergency Services have agreed to pay the Member Cities a 5% Consumer Price Index increase through the Second Amendment. Fairfield’s portion of the contract represents an additional increase in revenue of $17,575.22 per quarter.
RES. NO. 2025-182
PASSED AND ADOPTED this 16th day of September 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
SECOND AMENDMENT TO PUBLIC PRIVATE PARTNERSHIP AGREEMENT FOR ALS
FIRST RESPONDER EMERGENCY SERVICES
This Second Amendment to the Public Private Partnership Agreement for ALS First Responder Emergency Services, dated April 30, 2010, and hereafter referred to as the PPP Agreement, is entered into on this _____day of _____________, 2025 by and among Medic Ambulance Service, Inc., a California corporation (“Medic”) and the Cities of Benicia, Dixon, Fairfield, Suisun City and Vallejo which are all existing parties to the PPP Agreement (the “Participating Member Cities”).
RECITALS
1. Since 2000, Medic has been an authorized provider of ALS services within the Solano County EMS system under Health and Safety Code section 1797.224 pursuant to a written agreement (the “Master Agreement”), entered into with the Solano Emergency Medical Services Cooperative (“SEMSC”). In connection with entering into the Master Agreement for such services, Medic also entered into a Public Private Partnership Agreement with the Participating Member Cities (except the City of Suisun City) under which these cities have provided ALS first response emergency service to their communities in order to improve the quality and level of emergency medical services.
2. On May 1, 2010, Medic commenced a new county-wide exclusive contract for Emergency Ambulance Services (the “2010 Master Agreement”). The 2010 Master Agreement between SEMSC and Medic required Medic to enter into a new, updated Public Private Partnership Agreement with the Participating Member Cities (except the City of Suisun City). The PPP Agreement was entered into on May 1, 2010 to reflect the conditions at that time and to enhance the delivery of emergency medical services in Solano County.
3. In January 2021, Amendment No. 1 to the PPP Agreement implemented changes to the PPP Agreement that both Medic and the Participating Member Cities found necessary and desirable to achieve the purposes of the partnership. In addition, Amendment No. 1 to the PPP Agreement added the City of Suisun City as a Participating Member City and a party to the PPP Agreement.
4. The 2010 Master Agreement, as amended, and the PPP Agreement were set to expire on April 30, 2025. Pursuant to an amendment extending the 2010 Master Agreement, SEMSC granted Medic an extension of the PPP Agreement from April 30, 2025 to May 1, 2026 (“Medic’s Extension Period”).
5. There have been increases in the demands for the delivery of emergency medical services in Solano County since Amendment No. 1 to the PPP Agreement was executed, including a significant increase in the level of medical calls required to be responded to by Medic and the Participating Member Cities.
5. This Amendment No.2 will increase the Value of Unit Hour to the Participating Member Cities by 5% for the duration of Medic’s Extension Period. Page 125 of 1141
AGREEMENT
NOW THEREFORE, the parties agree to amend the PPP Agreement as follows:
1. Section 5(e)(ii) of the PPP Agreement is hereby amended to read:
“The value of Medic’s annual dollar allocation to the Public Private Partnership shall be calculated according to the formulas below on the corresponding effective dates:
May 1, 2025: $168.70 (Value of Unit Hour) x 25,748 hours (Unit Hour Reduction) =$4,343,834.04 (Cost Savings)
(“Annual Dollar Allocation”)”
2. This Amendment No. 2 shall become effective May 1, 2025.
IN WITNESS WHEREOF, the undersigned have executed this Second Amendment as of the date first written above.
MEDIC AMBULANCE SERVICE, INC., a
California corporation
By:
Title: President / COO
CITY OF FAIRFIELD, a municipal corporation
By:
Title:
CITY OF BENICIA, a municipal corporation
By:
Title:
CITY OF VALLEJO, a municipal corporation
By:
Title:
CITY OF DIXON, a municipal corporation
By:
Title:
City of Suisun City, a municipal corporation
By:
Title:
Exhibit C
Quarterly Payments to the Participating Member Cities of the Annual Dollar Allocation
Payment Dates 7/15/2025 10/15/2025 1/15/2026
Benicia $95,749.06 $95,749.06 $95,749.06
Dixon $76,902.03 $76,902.03 $76,902.03
Fairfield $369,079.61 $369,079.61 $369,079.61
Vallejo $395,545.44 $395,545.44 $395,545.44
Suisun City $65,147.10 $65,147.10 $65,147.10
Total $1,002,423.24 $1,002,423.24 $1,002,423.24
Payment Dates 4/15/2026 7/15/2026
Benicia $95,749.06 $31,916.35
Dixon $76,902.03 $25,634.01
Fairfield $369,079.61 $123,026.54
Vallejo $395,545.44 $131,848.48
Suisun City $65,147.10 $21,715.70
Total $1,002,423.24 $334,141,08
Total $4,343,834.04
Agenda Item No: K.9
AGENDA REPORT
DATE: September 16, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-183 PW Onyx Solar Power Purchase Agreement Amendment
Authorizing the City Manager to Execute Amendment No. 1 to the Agreement Between the City of Fairfield and Onyx Development Group LLC.
Funding Source: N/A
Contact: Michael J. Hether, (707) 428-7485
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The proposed amendment will address contract changes resulting from technical, operational, and environmental modifications that have arisen in the design -build process for the provision and operation of a solar field at the Waterman Treatment Plant (WTP) with Onyx Development Group LLC (Onyx).
DISCUSSION
On August 20, 2024, the City Council adopted Resolution No. 2024-213 which authorized entering into a solar power purchase agreement (Solar PPA) with Onyx Development Group LLC (Onyx) for the provision and operation of a solar field at the Waterman Water Treatment Plant (WTP) to design, build, and operate a solar field at the Waterman Water Treatment Plant (WTP). The term of the Solar PPA is 25 years, after which the City assumes full ownership and operation of the solar equipment.
The solar field is being designed and constructed using a design -build process which allows for design flexibility but may also necessitate adjustments to the original agreements based on site conditions and equipment availability. As the project has progressed, several modifications have emerged, resulting in certain components of the original executed Solar PPA no longer aligning with the current project scope such as:
The original battery system no longer being available within an acceptable time frame due to supply chain delays. A different battery system is being considered, which will require changes to the system design.
The vegetation management approach is being continuously revised due to changes in the revised layout, feedback from the Fire Marshall, and changing environmental conditions.
As a result, City staff are seeking approval to amend the Solar PPA with Onxy to reflect on these necessary updates and ensure the agreement remains aligned with t he changing conditions of the project.
FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may delay approval of the amendment to the agreement so that staff can address any council concerns.
COORDINATED WITH
City Attorney’s Office
STAFF CONTACT
Michael J. Hether, Assistant Public Works Director - Utilities (707) 428-7485
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Contract Amendment No. 1
Attachment 4: Resolution 2024-213
CITY OF FAIRFIELD
RESOLUTION NO. 2025-183
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND ONYX DEVELOPMENT GROUP LLC.
WHEREAS, on August 20, 2024, the City Council adopted Resolution 2024-213 authorizing the city manager to execute a Solar Power Purchase Agreement (Solar PPA) with Onyx Development Group LLC. (Onyx) to design, build, and operate a solar field at the Waterman Water Treatment Plant (WTP); and
WHEREAS, various technical, operational, and environmental modifications have developed during the design-build process; and
WHEREAS, City staff is seeking to amend the Solar PPA to conform to the necessary modifications and ensure the agreement remains aligned with the changing conditions of the design-build process.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield Amendment No. 1 between the City of Fairfield and Onyx Development Group LLC.
Section 2. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned amendment.
PASSED AND ADOPTED this 16th day of September 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
1 Revised September 2024
Amendment 1
To Power Purchase Agreement
Between
City of Fairfield
and
Onyx Development Group LLC
This Amendment No.1, made by and entered into as of the _____ day of ______________, 2025, by and between the CITY of FAIRFIELD, a municipal corporation (hereinafter “CITY”), AND Onyx Development Group LLC (hereinafter “ONYX”), for the purpose of reviewing and amending the Power Purchase Agreement (hereinafter “AGREEMENT”) dated August 26, 2024 between the parties. This Amendment does not take effect until signed by both parties.
The revisions to the AGREEMENT are limited to those specified below. All other provisions of the AGREEMENT remain in effect as set forth in Exhibit “A”.
The AGREEMENT is amended as follows:
1. Section 4, Subsection D, is amended as follows:
D. Provider’s Solar Facility Output Guarantee. Commencing with the second (2nd) Contract Year after the Commercial Operation Date of the System, and for each Contract Year thereafter during the Initial Term, the aggregate metered Solar Facility Output for the previous Contract Year (the “Measurement Period”) shall be at least ninety percent (90%) of the Annual Production Estimate for such Measurement Period for the Solar Facility as defined in Exhibit B (“Output Guarantee”); provided, the Annual Production Estimate is adjusted for actual weather conditions experienced at the Site, and the Output Guarantee for any Measurement Period will be reduced by the estimated generation of the Solar Facility that would have been generated during such Measurement Period, but was not generated, due to one or more of the following causes: (i) Outage; (ii) the actions or omissions of the Distribution Utility or the request or direction of the Distribution Utility; (iii) a Force Majeure event; (iv) buildings or structures constructed after the Commercial Operation Date overshadowing or otherwise blocking access or sunlight to the Solar Facility on or at the Site; (v) a breach of this Agreement by City; (vi) any action or inaction by City that directly causes such reduction in generation (including but not limited to, pursuant to Sections 5.F, 11.C and 11.D below); or (v) a temporary outage pursuant to Section 11.E below. The Output Guarantee listed in Exhibit B is an estimate based upon the Project’s initial design and will be revised to reflect the as- built system once commissioned.
If the Solar Facility Output during any Measurement Period does not equal or exceed the Output Guarantee for such Measurement Period, Provider shall include in its next invoice to City (and in the final invoice for any credit owed for the final Contract Year) a credit for the Energy Shortfall Amount. Alternatively, City has the option to request that the Energy Shortfall Amount be paid by check independently of an invoice.
2 Revised September 2024
2. Section 4, Subsection E, is amended as follows:
E. Provider’s Battery Systems Guarantee. Commencing with the first (1st) Contract Year after the Commercial Operation Date of the System, and for each Contract Year until the end of the fifteenth (15th) Contract Year of the Initial Term (the “Battery Guarantee Term”), the percentage of real time, measured and reported cumulatively by the supervisory control and data acquisition system, that one hundred percent (100%) of the nameplate power capacity of the Battery Systems (the “Battery Availability”) is available for the previous Contract Year (the Measurement Period) shall be equivalent to at least ninety percent (90%) of the total real time for such Measurement Period (8760 hours) (“Battery Systems Guarantee”); provided that, the Parties acknowledge and agree that the Battery Availability shall be reduced each Contract Year to account for the normal and expected degradation of the Battery System in accordance with manufacturer specifications; and provided further that the Battery Systems Guarantee for any Measurement Period will be reduced by the estimated real time that the Battery Systems would have been available during such Measurement Period, but was not available, due to one or more of the following causes: (i) an Outage; (ii) the actions or omissions of the Distribution Utility or the request or direction of the Distribution Utility; (iii) a Force Majeure event; (iv) a breach of this Agreement by City, (v) any action or inaction by City that directly causes such reduction in generation (including but not limited to, pursuant to Sections 5.F, 11.C and 11.D below); or (vi) a temporary outage pursuant to Section 11.E below. Real time shall be measured in increments of hours. Provider additionally guarantees that during the Battery Guarantee Term, the Battery Systems will be available to provide at least the number of cycles per Contract Year (“Guaranteed Cycles”) indicated in Exhibit C when using the full Battery Systems kWh Rating. The Battery Systems shall be cycled in accordance with standard industry practices to maximize electricity cost savings to the City.
For the absence of doubt, the Parties acknowledge and agree that the Battery Guarantee Term shall terminate at the end of the fifteenth (15th) Contract Year, and that beginning on the sixteenth (16th) Contract Year neither the Battery Systems Guarantee nor the Guaranteed Cycles shall apply. Provider shall either replace or augment the Battery Systems at the end of the fifteenth (15th) Contract Year to mitigate the degradation of the Battery Systems. At least thirty (30) days prior to the fifteenth (15th) anniversary of the Commercial Operation Date, the Parties shall meet and endeavor in good faith to negotiate a Battery Systems Guarantee for the remaining ten (10) Contract Years of the Agreement to preserve the economic value of the Agreement to both Parties.
During the Battery Guarantee Term, if the percentage of real time, measured and reported cumulatively by the supervisory control and data acquisition system, that one hundred percent (100%) of the nameplate power capacity of the Battery Systems is available during any Measurement Period does not equal or exceed the Battery Systems Guarantee for such Measurement Period (each of the Battery Availability and the Battery Systems Guarantee as shall be adjusted in accordance with this Section 4.E), Provider shall include in its next invoice to City a credit for the Battery Systems Energy Shortfall Amount. Alternatively, City has the option to request that the Battery Systems Energy Shortfall Amount be paid by check independently of an invoice.
3 Revised September 2024
3. Section 5, Subsection G, is amended as follows:
G. Operation and Maintenance of System. Provider shall be responsible for all operations, maintenance, and repair of the System, except to the extent that any maintenance or repair is made necessary by the negligent acts or omissions or willful misconduct of City. All maintenance, repairs and operations, shall be conducted in the manner set forth in this Agreement, and Provider shall reasonably accommodate and cooperate with City to ensure the City’s activities, facility uses, and scheduling requirements are not unreasonably impeded.
Provider’s repair work responsibilities shall include, but are not limited to, any repair required as a result of damage caused by the Provider or its contractors, subcontractors or vendors, to the City’s facilities within a period of five (5) years following the date the damage was discovered or reasonably should have been discovered by the City. Provider is responsible for repairs and/or replacement of system components that are damaged from vandalism, theft or criminal activity. Provider shall provide grass cutting services at the Site at least once per calendar year between May 1st and June 30th following the Commercial Operation Date for purposes of weed abatement and vegetation control, provided that Provider shall not cut grass or otherwise provide vegetation control services on any day on which the National Weather Service has issued a Red Flag Warning as applicable to the Site.
4. Section 6, Subsection D, is amended as follows:
D. Construction; Commercial Operation. Promptly upon receipt of the Notice to Proceed to construction from City, Provider shall commence construction of the System, and shall cause the submission of final electrical clearance to the Distribution Utility prior to the net energy metering (NEM) deadline which is set for 11:59 PM local time on April 14, 2026 (the “NEM Submission Deadline”). Provider shall cause complete installation and start-up of Commercial Operation thereof on or before the date as indicated in Attachment C in Exhibit F (the “Commercial Operation Deadline”). The Commercial Operation Deadline shall be on or prior to June 15, 2026. Prior to declaring Commercial Operation, Provider shall achieve the following:
1) Effect the execution, in coordination with City, of all agreements required for interconnection of the System with the Distribution Utility, including, without limitation, the Interconnection Agreement and net metering agreement if applicable; and
2) Ensure that all necessary connections and equipment are installed in compliance with all applicable codes and standards, and that Provider has procured or caused the complete installation of all necessary equipment and protection devices to enable delivery of Solar Facility Output and the Battery Systems Output from the Delivery Point to City’s facilities.
3) Obtain or cause to be obtained all necessary Permits, entitlements, contracts and agreements required for the operation and maintenance of the System and the sale and delivery of Solar Facility Output and the Battery Systems Output to City.
4 Revised September 2024
4) Provide written confirmation that (i) all required commissioning has been completed; (ii) City and its agents have been provided access to the monitoring data for the System at the level required by this Agreement; and (iii) all closeout activities outlined in Section 7 of Exhibit F have been completed.
5. Section 17, Subsection A, is amended as follows:
A. Indemnity. To the fullest extent provided for by law, each Party (“Indemnifying Party”) agrees to indemnify, defend and hold harmless the other Party, its directors, officers, employees, and agents (each, an “Indemnified Party”) from and against any and all claims, whether or not involving a third-party claim, including demands, actions, damages, loss, costs, expenses, and attorney’s fees (collectively, “Indemnity Claims”), arising out of or resulting from any breach, negligent act, error or omission or intentional misconduct by the Indemnifying Party or its trustees, directors, officers, employees, contractors, subcontractors or agents under the terms of this Agreement; provided, however, that the Indemnifying Party will not have any obligation to indemnify the Indemnified Party from or against any Indemnity Claims to the extent caused by, resulting from, relating to or arising out of the negligence or intentional misconduct of an Indemnified Party or any of its directors, officers, employees or agents.
Additionally, the City shall indemnify, defend and hold harmless all Provider Indemnified Parties from and against any and all Indemnity Claims arising out of or resulting from the existence at, on, above, below or emanating from the Site of any Pre-Existing Environmental Condition that has or will have a material adverse effect on Provider’s rights, entitlement, obligations or costs under this Agreement, including any subsequent discovery that the remediation activities conducted and completed by the City pursuant to the Solano County Department of Resource Management No Action Letter dated as of February 11, 2015 were incomplete or there is otherwise noncompliance with applicable environmental laws. An indemnity under this provision shall be reduced proportionally to the extent the Indemnity Claims arise due to Provider’s deliberate failure to comply with terms of this Agreement, or Provider engages in illegal activity.
If an Indemnified Party determines that it is entitled to defense and indemnification under this Section, such Indemnified Party shall promptly notify the Indemnifying Party in writing of the Indemnity Claim and provide all reasonably necessary or useful information, and authority to settle and/or defend Indemnity Claim. Defense and indemnification provided by the Indemnifying Party under this Section shall be provided with legal counsel reasonably agreed to by the Identified Party. No settlement that would impose costs or expense upon the Indemnified Party shall be made without such Party’s written consent.
6. Section 17, Subsection B, Item 1 is amended as follows:
1) Provider Insurance. At all times during the term of the PPA, and any necessary extension thereof for removal of the System from the Site, Provider and all subcontractors, shall obtain, maintain and keep in full force and effect the following insurance for coverage of
5 Revised September 2024
all obligations and associated activities under this Agreement, including but not limited to the use and occupancy of the Site, the business operated by the City thereon, and the construction, installation, operation, maintenance and repair of the System, in the amounts, and with the conditions required, as set forth herein, provided that the limits set forth herein may be satisfied through a combination of primary and excess policies.
Each policy required in (b)(c)(d) below shall include an additional insured endorsement in favor of City with an additional insured endorsement for both ongoing and completed operations as it pertains to (b) and shall include an endorsement specifying that such coverage is primary and non-contributory as to any other coverage available to the additional insured. Provider shall, except as otherwise set forth in Section 17.B.1.e below, within thirty (30) days of the Effective Date of this Agreement and annually thereafter or as requested by City, provide certificates of insurance and endorsements demonstrating compliance with the requirements of this Section.
a. Workers’ Compensation Insurance for Provider’s employees to the extent of statutory limits and Occupational Disease and Employer’s Liability Insurance for not less than $1,000,000 per occurrence.
b. Commercial General Liability Insurance with a $2,000,000 per occurrence and $5,000,000 aggregate limit of liability for Bodily Injury, Personal and Advertising Injury and Property Damage Liability, including coverage for Contractual Liability and Products and Completed Operations Liability.
c. Automobile Liability Insurance with limits not less than: Bodily Injury coverage at $2,000,000 each accident, and Property Damage coverage at $2,000,000 each accident.
d. Excess Liability Insurance in an aggregate amount of not less than $5,000,000 providing greater limits of insurance to Provider’s Employer’s Liability, Commercial General Liability and Automobile Liability Insurance which also shall not be more restrictive than coverage provided by these policies. e. Builder’s Risk/Installation Floater Insurance in a sufficient amount to protect Provider’s property, materials, tools and other financial interests on the Project, to be obtained and with coverage in force no later than ten (10) days after the date of Notice to Proceed.
f. Professional Liability Insurance with limits not less than $1,000,000 per claim, with a two-year tail, solely to the extent and for such time as Provider or any Subcontractor is actively engaged in work with professional liability exposure.
[Remainder of Page Intentionally Left Blank]
6 Revised September 2024
7. Schedule 1 – System and Premises Description is amended as follows:
A. Premises
Physical Address:
Parcel Number:
Waterman Treatment Plant
2900 Vista Grande Circle, Fairfield, CA 95434
Site diagram attached as Attachment A: ☒ Yes ☐ No
Name of Mortgagee (lender): Not Applicable
Gross acreage of Premises:
Acreage to be used for System:
Refer to Site diagram
B. Description of Solar System
Type: Fixed-Tilt Ground Mount Solar PV System
paired with a Battery Energy Storage System
(BESS)
Solar System Size: 1,785 kW (DC) (this is an estimate (and not a guarantee) of the System size; Seller may update
the System Size prior to the Commercial
Operation Date.)
Module: The installation consists of (3010) QCells,
595W Photovoltaic Modules
Inverter: Chint SCH275KLT-DO/US-800-36 250W AC
output, UL1741 listed,grid tied inverters
Mounting System: Fixed-Tilt Terrasmart Racking
[Remainder of Page Intentionally Left Blank]
7 Revised September 2024
8. Exhibit A – Definitions is amended as follows:
1. “Annual Production Estimate” shall mean, for the Solar Facility, the estimated energy production for a Contract Year as set forth in Exhibit B.
2. “Applicable Law” shall mean, with respect to any person, any law, statute, rule, regulation, ordinance, treaty, order, decree, judgment, decision, holding, injunction, registration, license, guideline, Governmental Approval, consent or requirement of any Governmental Authority having jurisdiction over such person or its property, as any of the foregoing may be amended from time-to-time, and any corresponding provisions of any successor to the foregoing, together any rules or regulations promulgated under such successor.
3. “Assignment” shall have the meaning as defined in Section 19(A).
4. “Authorities Having Jurisdiction” shall mean the governmental organization, office or individual responsible for approving equipment, an installation or a procedure.
5. “Battery Energy Storage System” (or “Battery Systems”) shall mean an energy storage system with the minimum nameplate power and energy capacity as shown in Exhibit F.
6. “Battery Systems Energy Shortfall Amount” shall mean an amount equal to the product of: (i) the Battery Systems Guarantee Rate, multiplied by (ii) the number of hours that one hundred percent (100%) of the nameplate power capacity of the Battery Systems was not available during the Measurement Period.
7. “Battery Systems Output” shall mean the total quantity of all actual electrical energy discharged by the Battery Systems as measured in kWhac by a Meter installed in close proximity to the Delivery Point. Output does not include the Green Attributes, Environmental Financial Incentives, RECs or REC Reporting Rights.
8. “Battery Systems Services” shall mean generating electricity bill cost savings for City through storage and discharge of electrical energy on and from the Battery Systems in accordance with Section 11(B).
9. “Battery Systems Guarantee Rate” means as defined in Exhibit C.
10. “City Conditions Precedent” shall have that meaning as set forth in Section 6(A) of the Agreement.
11. “City Permits” shall have that meaning as set forth in Section 5(C) of the Agreement.
8 Revised September 2024
12. “Conditions Precedent Deadline” shall have that meaning as set forth in Section 6(C) of the Agreement.
13. “Contract Year” shall mean a period of twelve (12) consecutive months (except in the case of the first Contract Year which may be longer) with the first Contract Year commencing on the Commercial Operation Date and each subsequent Contract Year commencing on the anniversary of the first day of the first month following the Commercial Operation Date.
14. “Commercial Operation” shall mean that (i) the Project is operating and able to produce and deliver Energy to City pursuant to the terms of this Agreement; (ii) Provider has received all local, state and federal Permits and other approvals as may be required by Law for the construction, operation and maintenance of the Project, including approvals, if any, required under the California Environmental Quality Act for the Project and related interconnection facilities.
15. “Commercial Operation Date” shall mean the date on which Provider achieves Commercial Operation for the Project.
16. “Commercial Operation Deadline” shall have that meaning as set forth in Section 6(E) of this Agreement.
17. “Days” shall mean calendar days, unless otherwise specified.
18. “Delay Liquidated Damages” shall mean the daily rate payable by the Provider to City for unexcused delays past the Commercial Operation Deadline or if submission of final electrical clearance has not occurred on or before 11:59 PM local time on April 14, 2026, in each case as outlined in Section 6(D).
19. “Delivery Point” shall mean the Energy delivery point within Site’s electrical system on City’s side of the Site’s Distribution Utility meter, as designated by the physical interface of the System with the Site’s electrical system.
20. “Distribution Utility” shall mean the investor owned, public, or private utility or electric utility having jurisdiction over the interconnection of the Systems.
21. “Distribution Utility Upgrades” shall mean that scope of work and associated costs that the Distribution Utility requires on the Distribution Utility side of the Distribution Utility meter in order for the System to interconnect to the Distribution Utility system.
9 Revised September 2024
22. “Energy” shall mean electrical energy measured in kWhac.
23. “Energy Shortfall Amount” shall mean an amount equal to the product of: (i) the Output Guarantee Rate, multiplied by (ii) the difference between the delivered Output for such Measurement Period and the Output Guarantee for such Measurement Period.
24. “Environmental Financial Incentives” shall mean each of the following financial rebates and incentives that is in effect as of the Effective Date: (i) investment tax credits associated with the development, construction, ownership or operation of the System, accelerated depreciation, and other financial incentives in the form of credits, reductions or allowances associated with the System that may be applied to reduce any state or federal income taxation obligation, and (ii) the right to claim federal income tax credits under Sections 26 or 48 of the Internal Revenue Code or any state tax law or income tax deductions with respect to the System under the Internal Revenue Code or any state tax law. Environmental Financial Incentives do not include Green Attributes.
25. “Expiration Date” shall mean the last day of the month that follows the twenty-fifth (25th) annual anniversary of the Commercial Operation Date.
26. “Force Majeure” shall mean any event or circumstances beyond the reasonable control of and without the fault or negligence of the Party claiming Force Majeure, which cannot reasonably be avoided, mitigated or cured through the reasonable and diligent efforts of the Party claiming Force Majeure. It shall include, without limitation, interruption or delay of the construction of the System or failure or interruption of the production, delivery or acceptance of electricity due to: (i) natural phenomena, such as storms, hurricanes, floods, lightning, volcanic eruptions and earthquakes; (ii) explosions or fires arising from lightning or other causes unrelated to the acts or omissions of the Party seeking to be excused from performance; (iii) acts of war or public disorders, civil disturbances or riots, insurrection, sabotage, epidemic, terrorist acts, or rebellion; (iv) action by a Governmental Authority resulting in a moratorium on the activities related to this Agreement; and (v) the inability of one of the Parties, despite its reasonable efforts, to obtain, in a timely manner, any Permit necessary to enable the affected Party to fulfill its obligations in accordance with this Agreement, provided that the delay or non-obtaining of such Permit is not attributable to the Party in question and that such Party has exercised due diligence to obtain such Permit. Force Majeure will not be based on (i) City’s inability to use Energy purchased hereunder, (ii) Provider’s ability to sell Energy at a price greater than the price of Energy under this Agreement, or (iii) City’s voluntary or involuntary shutting down or closing of the facilities located at the Property. Economic hardship of either Party shall not constitute Force Majeure.
27. “Governmental Authority” shall mean the government of the United States of America, any other nation or any political subdivision thereof, whether state or local, and any agency, authority, instrumentality, regulatory body, court, central bank or other entity exercising executive, legislative, judicial, taxing, regulatory or administrative powers or
10 Revised September 2024
functions of or pertaining to government (including any supra-national body exercising such powers or functions, such as the European Union or the European Central Bank).
28. “Governmental Approvals” shall mean any notices to, reports or other filings to be made with, or any consents, registrations, permits or authorizations to be obtained from, any Governmental Authority.
29. “Green Attributes” shall mean any and all credits, benefits, emissions reductions, offsets and allowances, howsoever entitled, attributable to the generation of Output from the System, and its displacement of conventional energy generation, that is in effect as of the Effective Date or may come into effect in the future. Green Attributes include but are not limited to Renewable Energy Certificates, as well as: (i) any avoided emissions of pollutants to the air, soil or water such as sulfur oxides (SOx), nitrogen oxides (NOx), carbon monoxide (CO) and other pollutants; (ii) any avoided emissions of carbon dioxide (CO2), methane (CH4), nitrous oxide, hydrofluorocarbons, perfluorocarbons, sulfur hexafluoride and other greenhouse gases (GHGs) that have been determined by the United Nations Intergovernmental Panel on Climate Change, or otherwise by law, to contribute to the actual or potential threat of altering the Earth’s climate by trapping heat in the atmosphere; and (iii) the reporting rights to these avoided emissions, such as REC Reporting Rights. Green Attributes do not include (i) any energy, capacity, reliability or other power attributes from the System, (ii) Environmental Financial Incentives, (iii) fuel- related subsidies or “tipping fees” that may be paid to Provider to accept certain fuels, or local subsidies received by the generator for the destruction of particular preexisting pollutants or the promotion of local environmental benefits or (iv) emission reduction credits encumbered or used by the System for compliance with local, state or federal operating and/or air quality Permits.
30. “Hazardous Materials” means any hazardous or toxic material, substance or waste, including petroleum, petroleum hydrocarbons or petroleum products, petroleum by - products, radioactive materials, asbestos or asbestos-containing materials, gasoline, diesel fuel, pesticides, radon, urea formaldehyde, mold, lead or lead-containing materials, polychlorinated biphenyls; and any other chemicals, materials, substances or wastes in any amount or concentration which are regulated under or for which liability can be imposed under any Applicable Law.
31. “Insolation” shall mean the amount of solar energy measured in watts per square meter (W/m2) falling on a particular location during a specific time, as published by the National Renewable Energy Laboratory.
32. “Interconnection Agreement” shall mean an agreement entered into by and between City and the Distribution Utility which agreement shall provide for (i) each System to be interconnected with the Distribution Utility’s electricity distribution system, (ii) for energy to flow from each System to such system and (iii) for energy to flow from such system to the Site, as applicable, under the provisions of all applicable Distribution Utility’s tariffs.
11 Revised September 2024
33. “Internal Revenue Code” shall mean the Internal Revenue Code of 1986, as amended.
34. “kWac” shall mean kilowatt alternating current.
35. “kWdc” shall mean kilowatt direct current.
36. “kWhac” shall mean kilowatt-hour alternating current.
37. “Notice to Proceed” shall mean as defined in Section 6(C).
38. “Outage” shall mean as defined in Section 4(I).
39. “Output” or “Solar Facility Output” shall mean the total quantity of all actual electrical power generated by the Solar Facilities as measured by a Meter in close proximity to the Delivery Point measured in kWhac. Output does not include the Green Attributes, Environmental Financial Incentives, RECs or REC Reporting Rights.
40. “Output Guarantee Rate” shall mean as defined in Exhibit B.
41. “Parallel Energy Services” shall mean to remain interconnected to and receive grid services.
42. “Permits” shall mean all government permits and approvals, regulatory or otherwise required for the construction, installation, completion and operation of the System.
43. “Person” shall mean any individual, corporation, partnership, joint venture, association, joint stock company, trust, trustee, estate, limited liability company, unincorporated organization, real estate investment trust, government or any agency or political subdivision thereof, or any other form of entity.
44. “Power Price” shall mean the per kWhac rate(s) as set forth on Exhibit B
45. “Pre-Existing Environmental Conditions” means any of: (i) a violation of, breach of or non- compliance with any environmental laws with respect to the Site that first existed, arose or occurred on or prior to Provider receipt of Notice to Proceed, or (ii) the presence or release of, or exposure to, any Hazardous Materials at, to, on, in, under or from the Site that first existed, arose or occurred on or prior to Provider receipt of Notice to Proceed the Site.
12 Revised September 2024
46. “Project” shall have that meaning as set forth in the Recitals of this Agreement.
47. “Provider Conditions Precedent” shall have that meaning as set forth in Section 6(B) of the Agreement.
48. “Provider Permits” shall have that meaning as set forth in Section 5(C) and Exhibit E of the Agreement.
49. “RECs” or “Renewable Energy Certificates” shall mean renewable energy certificates related to and representing Green Attributes (also known as green tags, renewable energy credits, or tradable renewable certificates), which are tradable environmental commodities in the United States and represent 1 megawatt-hour (MWh) of electricity generated from an eligible renewable energy resource. These certificates can be sold and traded and the owner of the REC can claim to have purchased renewable energy.
50. “REC Reporting Rights” shall mean the right of a REC purchaser to report the ownership of accumulated RECs in compliance with federal or state law, if applicable, and to a federal or state agency or any other Party at the REC purchaser’s discretion, and include without limitation those REC Reporting Rights accruing under Section 1605(b) of the Energy Policy Act of 1992 and any present or future federal, state, or local law, regulation or bill, and international or foreign emissions trading program.
51. “Supervisory Control and Data Acquisition” or “SCADA” shall mean the system that monitors, communicates with, and controls devices throughout the System.
52. “Site” shall mean the portion of City’s real property on which a System is to be located pursuant to this Agreement, as described in Schedule 1 attached hereto.
53. “Solar Facility” means each solar photovoltaic generation plant, together with all necessary inverters, ancillary equipment with a target installation size expressed in kWdc and kWac as shown in Exhibit F to be installed at the Site and as described in Schedule 1 attached hereto.
54. “Termination Value” shall equal the amount shown in Exhibit D for each Contract Year.
[Remainder of Page Intentionally Left Blank]
13 Revised September 2024
9. Exhibit C – Battery Systems Guarantee Rate is amended as follows:
Exhibit C – Battery Systems Guarantee Rate
The Parties acknowledge the below table shall apply to the System only if the System achieves the NEM 2 Submission Deadline.
Contract Period,
Months
Contract
Year Guaranteed Cycles Battery Systems Guarantee Rate
1-12 1 320 $40 /cycle
13-24 2 300 $40 / cycle
25-36 3 288 $40 / cycle
37-48 4 282 $40 / cycle
49-60 5 276 $40 / cycle
61-72 6 271 $40 / cycle
73-84 7 264 $40 / cycle
85-96 8 258 $40 / cycle
97-108 9 253 $40 / cycle
109-120 10 248 $40 / cycle
121-132 11 244 $40 / cycle
133-144 12 239 $40 / cycle
145-156 13 234 $40 / cycle
157-168 14 231 $40 / cycle
169-180 15 227 $40 / cycle
Net-Billing (NEM 3) Scenario.
Contract Period,
Months
Contract
Year Guaranteed Cycles Battery Systems Guarantee Rate
1-12 1 328 $39 /cycle
13-24 2 306 $39 / cycle
25-36 3 295 $39 / cycle
37-48 4 288 $39 / cycle
49-60 5 282 $39 / cycle
61-72 6 277 $39 / cycle
73-84 7 270 $39 / cycle
85-96 8 264 $39 / cycle
97-108 9 259 $39 / cycle
109-120 10 254 $39 / cycle
121-132 11 249 $39 / cycle
133-144 12 244 $39 / cycle
145-156 13 239 $39 / cycle
157-168 14 236 $39 / cycle
169-180 15 233 $39 / cycle
14 Revised September 2024
12. Exhibit D – Termination Values is amended as follows:
Exhibit D – Termination Values
1) 40% ITC Scenario (qualifying for the 10% ITC Adder)
Contract Period,
Months
Contract Year Termination Value
1-12 1 $11,300,685.28
13-24 2 $10,019,676.53
25-36 3 $8,510,538.38
37-48 4 $7,202,012.47
49-60 5 $6,013,511.39
61-72 6 $4,812,914.09
73-84 7 $4,542,259.34
85-96 8 $4,363,530.83
97-108 9 $4,180,428.21
109-120 10 $3,991,785.22
121-132 11 $3,797,371.35
133-144 12 $3,595,984.08
145-156 13 $3,389,261.25
157-168 14 $3,176,017.84
169-180 15 $2,955,984.31
181-192 16 $2,727,936.63
193-204 17 $2,493,433.00
205-216 18 $2,251,262.85
217-228 19 $2,001,110.97
229-240 20 $1,741,724.60
241-252 21 $1,474,575.79
253-264 22 $1,199,314.42
265-276 23 $914,713.82
277-288 24 $619,485.46
289-300 25 $315,009.12
15 Revised September 2024
2) Standard 30% ITC Scenario
Contract Period,
Months
Contract Year Termination Value
1-12 1 $11,269,070.71
13-24 2 $10,157,758.70
25-36 3 $8,804,540.45
37-48 4 $7,664,220.24
49-60 5 $6,648,241.30
61-72 6 $5,620,058.02
73-84 7 $5,314,340.11
85-96 8 $5,106,383.81
97-108 9 $4,891,063.37
109-120 10 $4,670,361.35
121-132 11 $4,442,908.24
133-144 12 $4,208,423.62
145-156 13 $3,965,494.79
157-168 14 $3,716,015.89
169-180 15 $3,458,593.61
181-192 16 $3,192,900.01
193-204 17 $2,917,495.30
205-216 18 $2,634,178.61
217-228 19 $2,341,524.60
229-240 20 $2,039,149.81
241-252 21 $1,725,578.46
253-264 22 $1,403,452.78
265-276 23 $1,070,397.82
277-288 24 $725,966.62
289-300 25 $368,638.77
16 Revised September 2024
13. EXHIBT F – General Conditions and Technical Specifications, Section 2, Subsection “Physical Site Investigation & Project Feasibility Assessment” is amended as follows:
Installer shall read and become knowledgeable with all documentation available concerning the Project and visit the Sites to assess its conditions and logistics, including but not limited to all Distribution Utility interconnection related requirements. Installer shall conduct feasibility and configuration assessments, environmental assessments, and all other inspections of the Sites to determine that the Sites can support the installation and interconnection of the Systems.
Installer must visit the Sites to ascertain site conditions, accuracy of provided drawings and feasibility of design. Installer shall be responsible to ensure that each Site’s soil conditions and terrains are favorable for the Project (in Installer’s sole discretion).
14. EXHIBIT F – General Conditions and Technical Specifications, Section 3.1.3, Item (e) is amended as follows:
Provider shall provide grass cutting services at the Site at least once per calendar year between May 1st and June 30th following the Commercial Operation Date for purposes of weed abatement and vegetation control, provided that Provider shall not cut grass or otherwise provide vegetation control services on any day on which the National Weather Service has issued a Red Flag Warning as applicable to the Site.
15. EXHIBIT F – General Conditions and Technical Specifications, ATTACHMENT A – Preliminary Design is replaced in its entirety by Attachment 1 to this Amendment.
16. EXHIBIT F – General Conditions and Technical Specifications, ATTACHMENT B – Site Assessment Table is replaced in its entirety by Attachment 2 to this Amendment.
17. EXHIBIT F – General Conditions and Technical Specifications, ATTACHMENT C – Project Schedule is replaced in its entirety by Attachment 3 to this Amendment.
18. EXHIBIT F – General Conditions and Technical Specifications, ATTACHMENT D – Commissioning Schedule is replaced in its entirety by Attachment 4 to this Amendment.
19. EXHIBIT F – General Conditions and Technical Specifications, ATTACHMENT F – Major Equipment is replaced in its entirety by Attachment 5 to this Amendment.
[Remainder of Page Intentionally Left Blank]
17 Revised September 2024
Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY and ONYX, dated August 26, 2024, shall remain in full force and effect.
In Witness whereof, the parties through their authorized representatives, have affixed their signature.
CITY OF FAIRFIELD
a municipal corporation (CITY)
By
David Gassaway, City Manager
Onyx Development Group LLC.
By
Patricia L. Rollin, Authorized Signatory
ATTACHMENT 1
EXHIBIT F – General Conditions and Technical Specifications, ATTACH MENT A – Preliminary Design
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8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. CONDUIT AND PULL BOXES SHALL BE INSTALLED IN
ACCORDANCE WITH THE FOLLOWING CEC ARTICLES: 342.26
FOR IMC, 344.26 FOR RMC, 352.26 FOR PVC, 353.26 FOR
HDPE, 358.26 FOR EMT CONDUIT, AND 314.28-314.30 FOR
PULLBOXES.
3. IMPACT DRIVERS ARE NOT APPROVED FOR USE ON
INVERTERS OR WIRING BOXES.
SHEET KEYNOTES
1. INVERTERS AND OTHER PV EQUIPMENT AT ARRAY SHALL BE
RACK MOUNTED.
2. SWITCHGEAR, TRANSFORMER, AND BESS ARE TO BE PAD
MOUNTED.
3. THIS AREA HAS BEEN DESIGNATED AS A WETLAND
MITIGATION ZONE. ALL WORK FOR THE SCOPE OF THIS
PROJECT IS TO AVOID THIS AREA AND LEAVE IT
UNDISTURBED.
4. NEW OVERALL SITE METER FOR THE TESLA SITE
CONTROLLER AND OVERALL OUTPUT METER SHALL BE WALL
MOUNTED NEAR INTERCONNECTION.
SITE PLAN
WI101.1
SCALE: 1/64" = 1'-0"
SITE PLANA1
TRUE
NORTH
SCALE: NTS
SITE PLAN - SUMMARYD3
PV SOLAR SYSTEM & BESS SUMMARY
(TOTAL MODULE COUNT) MODULE MANF. & MODEL NUMBER / STC DC RATING (3000) QCELLS Q.PEAK DUO XL-G11S.3/BFG 595, 595W PLUS (10) DUMMY MODULES
TOTAL STRINGS OF MODULES PER STRING 120 STRINGS OF 25 MODULES
PV ARRAY RACKING STYLE / MANUFACTURER AND MODEL FIXED-TILT GROUND MOUNT / TERRASMART GLIDE AGILE TOTAL STC DC SYSTEM SIZE 1785.00 kW
(TOTAL INVERTER COUNT) INVERTER MANF. AND MODEL (5) CHINT CPS SCH275KLT-DO/US-800-36, 250kW AC INVERTER CEC EFFICIENCY 98.5%
SITE LATITUDE 38° 16' 33" N
ARRAY AZIMUTH / MODULE TILT 180°/ 20°
ASHRAE DESIGN TEMPERATURE EXTREME MIN. / 2% HIGH -3°C/36°C BESS UNIT TESLA MEGAPACK 2 XL 4HR(448.8kW/1795.2kWh)
INTERCONNECTION VOLTAGE 480 VAC 3ɸ
INTERCONNECTION OCPD RATING 3000A
INTERCONNECTION TYPE LINE-SIDE CONNECTION AT SOLAR READY BREAKER
PV ARRAY A
(1202) MODULES (2 DUMMIES)
(2) CHINT INVERTERS, INV.01-02
(1) CHINT AC COMBINER, ACC.01
(FIXED-TILT GROUND MOUNT)
PV EQUIPMENT AT INTERCONNECTION
(1) AC UTILITY DISCONNECT, ACD.01
(PAD MOUNTED)
(1) SITE METER
(1) OUTPUT METER
(WALL MOUNTED)
PV & BESS EQUIPMENT YARD
(1) PV TRANSFORMER, PVXFMR.01
(1) TESLA MEGAPACK 2 XL BESS UNIT
(1) AC SWITCHGEAR, SWGR.01
(1) PV METER
(1) AUXILIARY POWER TRANSFORMER
(1) TESLA SITE CONTROLLER
(1) GELI EMS
(1) ALSOENERGY REMOTE ENCLOSURE FOR BESS
(PAD MOUNTED)
UG AC CONDUIT RUN (TYP.)
1 2
2 (3) EXISTING CONDUITS IN JOINT TRENCH;
FIBER, WATER, & ELECTRICAL
JOINT TRENCH CROSSING
WETLAND MITIGATION ZONE
TO BE AVOIDED
3 EXISTING 12' PAVED ACCESS PATH
PV ARRAY B
(1808) MODULES (8 DUMMIES)
(3) CHINT INVERTERS, INV.03-05
(1) CHINT AC COMBINER, ACC.02
(FIXED-TILT GROUND MOUNT)
1 4
PV SWITCHGEAR SWGR.02
(PAD MOUNTED)
2 GENERATOR (E)
RELOCATED 12"
WATER LINE
UTILITY
TRANSFORMER
MAIN SERVICE
SWITCHBOARD
PROF E S S I O N A L EN
G
I
N
E
E
RE19765
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
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29 0
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A
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,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
R
P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. CONDUIT AND PULL BOXES SHALL BE INSTALLED IN
ACCORDANCE WITH THE FOLLOWING CEC ARTICLES: 342.26
FOR IMC, 344.26 FOR RMC, 352.26 FOR PVC, 353.26 FOR
HDPE, 358.26 FOR EMT CONDUIT, AND 314.28-314.30 FOR
PULLBOXES.
3. IMPACT DRIVERS ARE NOT APPROVED FOR USE ON
INVERTERS OR WIRING BOXES.
SHEET KEYNOTES
1. INVERTERS, DAS, MONITORING EQUIPMENT, AND OTHER PV
EQUIPMENT AT ARRAY SHALL BE RACK MOUNTED.
2. SWITCHGEAR, TRANSFORMER, AND BESS ARE TO BE PAD
MOUNTED.
3. THIS AREA HAS BEEN DESIGNATED AS HAVING AQUATIC
RESOURCES THAT ARE TO BE PROTECTED. ALL WORK FOR
THE SCOPE OF THIS PROJECT IS TO AVOID THIS AREA AND
LEAVE IT UNDISTURBED. NO UNDERGROUND LINES ARE TO
BE RUN THROUGH THESE AREAS.
SITE PLAN -
ARRAY
WI101.2
SCALE: 1" = 40'-0"
SITE PLAN - ARRAYA1
TRUE
NORTH
PV SWITCHGEAR SWGR.02
(1) AC RECOMBINER
(PAD MOUNTED)
MONITORING RACK
(1) DAS ENCLOSURE, COMM.01
(1) CHINT PLC ENCLOSURE, PLC.01
(1) 5kVA AUX. TRANSFORMER
(1) AUX. POWER PANELBOARD
(1) NEMA3R SERVICE OUTLET
(RACK MOUNTED)
30' ACCESS GATE
INV.01, INV.02, ACC.01
2 PV ARRAY B
(1808) MODULES (8 DUMMIES)
(3) CHINT INVERTERS, INV.03-05
(1) CHINT AC COMBINER, ACC.02
(FIXED-TILT GROUND MOUNT)
1 INV.03, INV.04, INV.05, ACC.02
1 1
UG AC
CONDUIT RUN (TYP.)
AQUATIC RESOURCES AREA
TO BE AVOIDED
3 AQUATIC RESOURCES AREA
TO BE AVOIDED
3 DRAINAGE WITH HYDROPHYTIC VEGETATION
& 25' VEGETATED BUFFER
TO BE AVOIDED
3 (2) UP X (25) WIDE ROW
(2) UP X (25) WIDE ROW
(2) UP X (100) WIDE ROW
AQUATIC RESOURCES AREA
TO BE AVOIDED
3 (3) EXISTING CONDUITS IN JOINT TRENCH;
FIBER, WATER, & ELECTRICAL
JOINT TRENCH CROSSING
NEW CHAIN-LINK FENCE
APPROX. 1330'
NEW CHAIN-LINK FENCE
APPROX. 1710'
PV ARRAY A
(1202) MODULES (2 DUMMIES)
(2) CHINT INVERTERS, INV.01-02
(1) CHINT AC COMBINER, ACC.01
(FIXED-TILT GROUND MOUNT)
1 (2) UP X (50) WIDE ROW
(2) UP X (75) WIDE ROW
(2) UP X (100) WIDE ROW
(2) UP X (100) WIDE ROW
(2) UP X (75) WIDE ROW
AQUATIC RESOURCES AREA
TO BE AVOIDED
3 (2) UP X (63) WIDE ROW
(2) UP X (50) WIDE ROW
(2) UP X (63) WIDE ROW
(2) UP X (13) WIDE ROW
(2) UP X (63) WIDE ROW
(2) UP X (25) WIDE ROW
(2) UP X (50) WIDE ROW
DUMMY MODULE (TYP. OF 10)
30' ACCESS
GATE
15 FOOT BUFFER
(2) UP X (75) WIDE ROW
(2) UP X (38) WIDE ROW
(2) UP X (13) WIDE ROW
16' SETBACK (TYP.)
16' SETBACK (TYP.)
(2) UP X (38) WIDE ROW UG DC CONDUIT RUN (TYP.)
WEATHER STATION
A1
WI201.1
A4
WI201.1
WI201.1
C1
1 12' ROW-TO-ROW SPACING (TYP.)
WI201.1
C4
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
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17 8
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W
D
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S
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A
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A
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L
D
,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
R
P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. CONDUIT AND PULL BOXES SHALL BE INSTALLED IN
ACCORDANCE WITH THE FOLLOWING CEC ARTICLES: 342.26
FOR IMC, 344.26 FOR RMC, 352.26 FOR PVC, 353.26 FOR
HDPE, 358.26 FOR EMT CONDUIT, AND 314.28-314.30 FOR
PULLBOXES.
3. IMPACT DRIVERS ARE NOT APPROVED FOR USE ON
INVERTERS OR WIRING BOXES.
SHEET KEYNOTES
1. SWITCHGEAR, TRANSFORMER, BESS, AND UTILITY
DISCONNECT ARE TO BE PAD MOUNTED.
2. AUXILIARY PANELBOARD, TESLA SITE CONTROLLER, AND
GELI EMS TO BE RACK MOUNTED ON PAD.
3. NEW OVERALL SITE METER FOR THE TESLA SITE
CONTROLLER AND OVERALL OUTPUT METER SHALL BE WALL
MOUNTED NEAR INTERCONNECTION.
4. EXISTING V-DITCH IN THIS AREA TO BE RELOCATED AND
REROUTED TO AVOID EQUIPMENT YARD BY THE CITY PRIOR
TO THE START OF CONSTRUCTION. VERIFY EXISTING
CONDITIONS IN FIELD.
SITE PLAN - POI
WI101.3
SCALE: 1/16" = 1'-0"
SITE PLAN - POIA1
TRUE
NORTH
INTERCONNECTION AT MAIN
SWITCHBOARD IN ELECTRICAL
ROOM UTILIZE CONDUITS
DESIGNATED FOR SOLAR
RELOCATED 12"
WATER LINE
10' WATER LINE
SETBACK
OUTPUT METER
SITE METER
UTILITY DISCONNECT
(ACD.01)
PV & BESS
SWITCHGEAR
(SWGR.01)
TESLA MEGAPACK 2 XL
PV TRANSFORMER
(PVXFMR.01)
AUXILLARY PANELBOARD,
ALSOENERGY REMOTE
ENCLOSURE FOR BESS,
TESLA SITE CONTROLLER,
GELI EMS
EXISTING 12'
PAVED ROAD
RETAINING WALL AT NORTH FENCE LINE,
STRUCTURAL/CIVIL SHEETS FOR MORE INFORMATION
REQUIRED 10'
ACCESS PATH
10' ACCESS GATE
AC POWER CONDUIT
DATA CONDUIT
BESS PAD
(33'-3" X 7'-2")
EQUIPMENT PAD
(14'-10" X 13'-3")
1 2
1 13
1 PV POWER CONDUIT
UTILITY TRANSFORMER
FOR REFERENCE
EQUIPMENT YARD FENCE (140')
A1
WI201.3
A3
WI201.3
APPROXIMATE LOCATION OF EXISTING IRRIGATION
HANDHOLE THAT IS TO BE RELOCATED ALONG
WITH IRRIGATION LINES THAT ARE TO BE
RELOCATED BY THE CITY PRIOR TO THE START OF
THIS PROJECT'S CONSTRUCTION. VERIFY EXISTING
CONDITIONS IN FIELD.
REQUIRED 8'
MAINTENANCE AREA
10'
EXISTING V-DITCH
(TO BE RELOCATED)4
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
\
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8 /
1 3
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F
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A
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M
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P
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A
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S
O
L
A
R
P
R
O
J
E
C
T
17 8
5 .
0 k
W
D
C
S
T
C
R
A
T
I
N
G
29 0
0 V
I
S
T
A
G
R
A
N
D
E
C
I
R
C
L
E
FA
I
R
F
I
E
L
D
,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
R
P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. CONDUIT AND PULL BOXES SHALL BE INSTALLED IN
ACCORDANCE WITH THE FOLLOWING CEC ARTICLES: 342.26
FOR IMC, 344.26 FOR RMC, 352.26 FOR PVC, 353.26 FOR
HDPE, 358.26 FOR EMT CONDUIT, AND 314.28-314.30 FOR
PULLBOXES.
SHEET KEYNOTES
EQUIPMENT PLAN
WI102
Scale: 1/2" = 1'-0"
EQUIPMENT PLAN - SWGR.02A1
TRUE
NORTH
TRUE
NORTH
3'3'
3'
MCB.02ACRC.01
AUXILIARY POWER PANELBOARD
TESLA MEGAPACK 2 XL
SWGR.01
PVXFMR.01
GELI EMS
AUXILIARY POWER
PANELBOARD
REQUIRED 3' FRONT CLEARANCE (TYP.)
AUXILIARY POWER XFMR
ALSOENERGY DAS ENCLOSURE
CHINT PLC ENCLOSURE
Scale: 3/8" = 1'-0"
EQUIPMENT PLAN - EQUIPMENT YARDC1
REQUIRED 8'
MAINTENANCE AREA
10' ACCESS GATE
EQUIPMENT YARD FENCE (140')
TESLA SITE CONTROLLER
REQUIRED 3' FRONT
CLEARANCE (TYP.)MAINTAIN 10' CLEARANCE TO BESS
UNIT FROM ANY COMBUSTIBLE
VEGETATION PER CFC 1207.5.7
10' WATER LINE
SETBACK
RETAINING WALL AT NORTH FENCE LINE,
STRUCTURAL/CIVIL SHEETS FOR MORE INFORMATION
ALSOENERGY REMOTE
ENCLOSURE FOR BESS
R10'
8'
REQUIRED 10' ACCESS PATH; MAXIMUM 10% GRADE
SLOPE & 5% CROSS SLOPE PER TESLA REQUIREMENTS
3'3'3'
3'
C4
WI201.2
A5
WI201.2
C1
WI201.2
A1
WI201.2
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
\
U
s
e
r
s
\
s
a
m
u
e
l
.
s
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r
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a
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s
\
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s
\
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A
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8 /
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A
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A
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P
R
O
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E
C
T
17 8
5 .
0 k
W
D
C
S
T
C
R
A
T
I
N
G
29 0
0 V
I
S
T
A
G
R
A
N
D
E
C
I
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C
L
E
FA
I
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F
I
E
L
D
,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
R
P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
CONDUIT PLAN -
PV ARRAY A
WI103.1
Scale: 1" = 20'-0"
CONDUIT PLAN - PV ARRAY AA1
TRUE
NORTH
UG DC STRING CONDUIT (INV.02)
(2) STRINGS
(1) 1" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.02)
(4) STRINGS
(1) 1-1/4" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.02)
(7) STRINGS
(1) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.02)
(11) STRINGS
(1) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.02)
(15) STRINGS
(1) 1-1/4" PVC40 (PV POWER)
(1) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.01)
(22) STRINGS
(2) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.01)
(14) STRINGS
(1) 1-1/4" PVC40 (PV POWER)
(1) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.01)
(6) STRINGS
(1) 1-1/2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.02)
(4) STRINGS
(1) 1-1/4" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.01)
(24) STRINGS
(1) 1" PVC40 (PV POWER)
(2) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.02)
(20) STRINGS
(2) 2" PVC40 (PV POWER)
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. CONDUIT AND PULL BOXES SHALL BE INSTALLED IN
ACCORDANCE WITH THE FOLLOWING CEC ARTICLES: 342.26
FOR IMC, 344.26 FOR RMC, 352.26 FOR PVC, 353.26 FOR
HDPE, 358.26 FOR EMT CONDUIT, AND 314.28-314.30 FOR
PULLBOXES.
SHEET KEYNOTES
ACC.01 TO ACRC.01
(2) 3" PVC40 (PV POWER)
INV.02 TO ALSOENERGY DAS
(1) 1" PVC40 (DATA)
SPARE CONDUIT FUTURE SITE OWNER USE
(2) 2" PVC40 (SPARE)
N09 PULL BOX PLACED EVERY 200'
NO. 9 PULL BOX
FOR SPARE CONDUITS
NO. 9 PULL BOX
FOR SPARE CONDUITS
CONDUIT LEGEND
AC POWER
DATA
DC POWER
INTER-
CONNECTION
SPARE
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
\
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29 0
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,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
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D
F
O
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P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
CONDUIT PLAN -
PV ARRAY B
WI103.2
Scale: 1" = 25'-0"
CONDUIT PLAN - PV ARRAY BA1
TRUE
NORTH
UG DC STRING CONDUIT (INV.03)
(2) STRINGS
(1) 1" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.03)
(6) STRINGS
(1) 1-1/2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.03)
(10) STRINGS
(1) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.03)
(15) STRINGS
(1) 1-1/2" PVC40 (PV POWER)
(1) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.03)
(20) STRINGS
(2) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.03)
(24) STRINGS
(1) 1" PVC40 (PV POWER)
(2) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.04)
(2) STRINGS
(1) 1" PVC40 (PV POWER)UG DC STRING CONDUIT (INV.04)
(10) STRINGS
(1) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.03)
(24) STRINGS
(1) 1" PVC40 (PV POWER)
(2) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.04)
(14) STRINGS
(1) 1-1/2" PVC40 (PV POWER)
(1) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.04)
(1) STRINGS
(1) 1" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.04)
(2) STRINGS
(1) 1" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.04)
(3) STRINGS
(1) 1-1/4" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.04)
(6) STRINGS
(1) 1-1/2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.05)
(1) STRINGS
(1) 1" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.05)
(3) STRINGS
(1) 1-1/4" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.05)
(6) STRINGS
(1) 1-1/2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.05)
(10) STRINGS
(1) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.05)
(14) STRINGS
(1) 1-1/4" PVC40 (PV POWER)
(1) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.05)
(19) STRINGS
(2) 2" PVC40 (PV POWER)
UG DC STRING CONDUIT (INV.05)
(24) STRINGS
(1) 1" PVC40 (PV POWER)
(2) 2" PVC40 (PV POWER)
MCB.02 TO XFMR.01
(6) 4" PVC40 (PV POWER)
ALSOENERGY DAS TO PV METER
(1) 1" PVC40 (DATA)
SPARE CONDUIT FUTURE SITE OWNER USE
(2) 2" PVC40 (SPARE)
N09 PULL BOX PLACED EVERY 200'
ACC.01 TO ACRC.01
(2) 3" PVC40 (PV POWER)
INV.02 TO ALSOENERGY DAS
(1) 1" PVC40 (DATA)
ACC.02 TO ACRC.01
(2) 3" PVC40 (PV POWER)
INV.05 TO ALSOENERGY DAS
(1) 1" PVC40 (DATA)
WEATHER STATION TO
ALSOENERGY DAS
(1) 3/4" PVC40 (DATA)
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. CONDUIT AND PULL BOXES SHALL BE INSTALLED IN
ACCORDANCE WITH THE FOLLOWING CEC ARTICLES: 342.26
FOR IMC, 344.26 FOR RMC, 352.26 FOR PVC, 353.26 FOR
HDPE, 358.26 FOR EMT CONDUIT, AND 314.28-314.30 FOR
PULLBOXES.
SHEET KEYNOTES
ALSOENERGY DAS TO ACRC.01
(1) 3/4" PVC40 (AC POWER)
AUX XFMR TO ACRC.01
(1) 3/4" PVC40 (AC POWER)
CONDUIT LEGEND
AC POWER
DATA
DC POWER
INTER-
CONNECTION
SPARE
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
\
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17 8
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I
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I
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A
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A
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L
E
FA
I
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F
I
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L
D
,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
R
P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. CONDUIT AND PULL BOXES SHALL BE INSTALLED IN
ACCORDANCE WITH THE FOLLOWING CEC ARTICLES: 342.26
FOR IMC, 344.26 FOR RMC, 352.26 FOR PVC, 353.26 FOR
HDPE, 358.26 FOR EMT CONDUIT, AND 314.28-314.30 FOR
PULLBOXES.
SHEET KEYNOTES
CONDUIT PLAN -
POI
WI103.3
Scale: 1/4" = 1'-0"
CONDUIT PLAN - POIA1
TRUE
NORTH
Scale: 3/8" = 1'-0"
CONDUIT PLAN - EQUIPMENT YARDC1
MCB.02 TO XFMR.01
(6) 4" PVC40 (PV POWER)ALSOENERGY DAS
TO PV METER
(1) 1" PVC40 (DATA)
XFMR.01 TO SWGR.01
(7) 4" PVC40 (PV POWER)
BESS TO SWGR.01
(3) 3" PVC40 (BESS POWER)
BESS INTERFACE BAY TO TESLA SITE CONTROLLER
(1) 1" PVC40 (DATA, 24VDC)
SWGR.01 TO AUX.
POWER PANELBOARD
(1) 1-1/4" PVC40 (AUX POWER)
SWGR.01 TO ACD.01
(8) 4" PVC40 (PV & BESS POWER)
GELI EMS TO SITE METER
(1) 1" PVC40 (DATA)
SWGR.01 TO ACD.01
(8) 4" PVC40 (PV & BESS POWER)
GELI EMS TO OUTPUT METER
(1) 1" PVC40 (DATA)
ACD.01 TO INTERCONNECTION
(8) 4" RMC (PV & BESS POWER)
SITE METER TO MSB
(1) 3/4" EMT (DATA)
PV METER TO GELI EMS
(1) 1" PVC40 (DATA)
BESS METER TO GELI EMS
(1) 1" PVC40 (DATA)
SPARE CONDUIT FUTURE SITE OWNER USE
(2) 2" PVC40 (SPARE)
N09 PULL BOX PLACED EVERY 200'
CONDUIT LEGEND
AC POWER
DATA
DC POWER
INTER-
CONNECTION
SPARE
TRUE
NORTH
OUTPUT METER
TO ACD.01
(1) 3/4" PVC40 (DATA)
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
\
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s
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r
s
\
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17 8
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A
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29 0
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I
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A
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A
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L
E
FA
I
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F
I
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L
D
,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
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P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. CONDUIT AND PULL BOXES SHALL BE INSTALLED IN
ACCORDANCE WITH THE FOLLOWING CEC ARTICLES: 342.26
FOR IMC, 344.26 FOR RMC, 352.26 FOR PVC, 353.26 FOR
HDPE, 358.26 FOR EMT CONDUIT, AND 314.28-314.30 FOR
PULLBOXES.
3. SHOCK HAZARD WARNING LABELS ON ALL ELECTRIC GEAR,
SEE A1/WP711.
SHEET KEYNOTES
SIGNAGE PLAN -
ARRAY
WI104.1
Scale: 1/16" = 1'-0"
SIGNAGE PLAN - ARRAYA1
TRUE
NORTH
1. DC DISCONNECT LABEL, SEE A1/WP710.
2. PLACARD MAP, SEE A4/WP710.
3. DC CIRCUIT WARNING ON DC CONDUIT, SEE A5/WP711.
4. AC BREAKER BOX LABEL, SEE D4/WP710.
5. AC PANELBOARD, SEE B1/WP711.
6. AC DISCONNECT, SEE D1/WP711.
7. MULTIPLE POWER SOURCES, SEE B3/WP711.
8. EQUIPMENT ID LABEL, SEE A1/WP712.
9. SHOCK HAZARD WARNING, SEE A1/WP711.
10. EPC MARK, SEE A3/WP711.
11. INTERCONNECTION, SEE B5/WP711.
INV.01, INV.02
ACC.01
1 3 98
4 5 98
INV.03, INV.04, INV.05
ACC.02
1 3 98
4 5 98
ACRC.01598102
AUXILIARY POWER PANELBOARD
AUXILIARY POWER XFMR
ALSOENERGY DAS ENCLOSURE
CHINT PLC ENCLOSURE
98 5
PROF E S S I O N A L EN
G
I
N
E
E
RE19765
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
\
U
s
e
r
s
\
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a
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l
.
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W
D
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S
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A
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A
N
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L
E
FA
I
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F
I
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L
D
,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
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P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. CONDUIT AND PULL BOXES SHALL BE INSTALLED IN
ACCORDANCE WITH THE FOLLOWING CEC ARTICLES: 342.26
FOR IMC, 344.26 FOR RMC, 352.26 FOR PVC, 353.26 FOR
HDPE, 358.26 FOR EMT CONDUIT, AND 314.28-314.30 FOR
PULLBOXES.
3. SHOCK HAZARD WARNING LABELS ON ALL ELECTRIC GEAR,
SEE A1/WP711.
SHEET KEYNOTES
SIGNAGE PLAN -
POI
WI104.2
GENERAL SHEET NOTES
Scale: 1/4" = 1'-0"
SIGNAGE PLAN - POIA1
TRUE
NORTH
BESS
SWGR.01
PVXFMR.01
ACD.01
INTERCONNECTION AT (E) SOLAR READY SECTION
2 97 10 11
962 10
7 98
7 98 102
98 1. DC DISCONNECT LABEL, SEE A1/WP710.
2. PLACARD MAP, SEE A4/WP710.
3. DC CIRCUIT WARNING ON DC CONDUIT, SEE A5/WP711.
4. AC BREAKER BOX LABEL, SEE D4/WP710.
5. AC PANELBOARD, SEE B1/WP711.
6. AC DISCONNECT, SEE D1/WP711.
7. MULTIPLE POWER SOURCES, SEE B3/WP711.
8. EQUIPMENT ID LABEL, SEE A1/WP712.
9. SHOCK HAZARD WARNING, SEE A1/WP711.
10. EPC MARK, SEE A3/WP711.
11. INTERCONNECTION, SEE B5/WP711.
TESLA SITE CONTROLLER
98 OWNER SITE METER
98 AUXILIARY POWER PANELBOARD
985
TRUE
NORTH
Scale: 3/8" = 1'-0"
SIGNAGE PLAN - EQUIPMENT YARDC1
GELI EMS
98 ALSOENERGY REMOTE
ENCLOSURE FOR BESS
98 OVERALL OUTPUT METER
98 PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
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HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
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0 8
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1 3
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2 0
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0 5
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:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
EQUIPMENT
ELEVATIONS
WI201.1
Scale: 1/2" = 1'-0"
EQUIPMENT ELEVATIONS - INVERTERS AT PV ARRAY AA1
1. DISPLAY A PERMANENT PLAQUE OR DIRECTORY PROVIDING
THE LOCATION OF THE UTILITY SERVICE DISCONNECTING
MEANS AND THE PHOTOVOLTAIC DISCONNECTING MEANS IF
NOT LOCATED AT THE SAME LOCATION.
2. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
3. ALL SOLAR PV EQUIPMENT SHALL HAVE A MINIMUM WORKING
CLEARANCE OF 36 INCHES IN FRONT AND 6 INCHES ON EACH
SIDE.
4. METERS SHALL NOT BE INSTALLED WITHIN 4 FEET
(MEASURED HORIZONTALLY) OF GAS REGULATORS AND
RELIEF VALVES.
5. SOLAR PV EQUIPMENT WITH A READOUT DISPLAY WILL
TYPICALLY BE MOUNTED WITH THE DISPLAY AT EYE LEVEL,
APPROXIMATELY 63-65 INCHES. OTHER EQUIPMENT WILL BE
MOUNTED A MINIMUM OF 18 INCHES FROM GRADE/GROUND
UNLESS OTHERWISE SPECIFIED BY CEC CODE.
GRADE
Scale: 1/2" = 1'-0"
EQUIPMENT ELEVATIONS - INVERTERS AT PV ARRAY BA4
GRADE
Scale: 1" = 1'-0"
EQUIPMENT ELEVATIONS - MONITORING RACKC1
GRADE
ALSOENERGY DAS ENCLOSURE
FRONT REAR
CHINT PLC ENCLOSURE
ALSOENERGY DAS ENCLOSURE
(BEHIND)
5kVA AUX. TRANSFORMER
(BEHIND)
5kVA AUX.
TRANSFORMER
AUX. POWER PANELBOARD
NEMA 3R 120V
SERVICE OUTLET
CHINT PLC ENCLOSURE
(BEHIND)
(1) 1" PVC40 TO INV.02
(1) 1" PVC40 TO INV.03
(1) 1" PVC40 TO PV METER
(1) 3/4" PVC40 TO WEATHER STATION
(1) 3/4" EMT TO AUX.
POWER PANELBOARD
(1) 3/4" EMT
(DATA)(1) 3/4" PVC40
TO SWGR.02
(1) 3/4" EMT
(1) 3/4" EMT
(AUX. POWER)
(1) 3/4" EMT TO
ALSOENERGY DAS
ENCLOSURE
(1) 3/4" PVC40
TO SWGR.02
INV.01 INV.02 ACC.01 INV.04 INV.03 ACC.02INV.05
(2) 2" PVC40 (DC PV POWER)
(1) 1" PVC40 (DC PV POWER)(2) 2" PVC40 (DC PV POWER)
(1) 1-1/4" PVC40 (DC PV POWER)
(1) 1" PVC40 TO DAS (DATA)
(1) 1" EMT
(DATA)
(1) 3" EMT
(AC PV POWER)
(1) 3" EMT
(AC PV POWER)
(2) 3" PVC40 TO ACRC.01
(AC PV POWER)
(2) 2" PVC40 (DC PV POWER)
(1) 1" PVC40 (DC PV POWER)
(2) 2" PVC40 (DC PV POWER)
(1) 1-1/2" PVC40 (DC PV POWER)(2) 2" PVC40 (DC PV POWER) (1) 1" PVC40 (DC PV POWER)
(1) 1" PVC40 TO DAS (DATA)
(1) 1" EMT
(DATA)
(1) 3" EMT
(AC PV POWER)
(1) 3" EMT
(AC PV POWER)
(1) 3" EMT
(AC PV POWER)
(2) 3" PVC40 TO ACRC.01
(AC PV POWER)
(1) 1" PVC40 TO GELI EMS
Scale: 3/4" = 1'-0"
EQUIPMENT ELEVATIONS - PV SWITCHGEAR (SWGR.02)C4
GRADE
SECTION 1 -
MAIN CIRCUIT
BREAKER
(MCB.02)
SECTION 2 -
ACRC
7'-6"
7'
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
Front View Right View
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
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B
A
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B
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HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
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F
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D
0 8
/
1 3
/
2 0
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C
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/
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A
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I
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N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
EQUIPMENT
ELEVATIONS
WI201.2
Scale: 3/8" = 1'-0"
EQUIPMENT ELEVATIONS - BESSA1
1. DISPLAY A PERMANENT PLAQUE OR DIRECTORY PROVIDING
THE LOCATION OF THE UTILITY SERVICE DISCONNECTING
MEANS AND THE PHOTOVOLTAIC DISCONNECTING MEANS IF
NOT LOCATED AT THE SAME LOCATION.
2. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
3. ALL SOLAR PV EQUIPMENT SHALL HAVE A MINIMUM WORKING
CLEARANCE OF 36 INCHES IN FRONT AND 6 INCHES ON EACH
SIDE.
4. METERS SHALL NOT BE INSTALLED WITHIN 4 FEET
(MEASURED HORIZONTALLY) OF GAS REGULATORS AND
RELIEF VALVES.
5. SOLAR PV EQUIPMENT WITH A READOUT DISPLAY WILL
TYPICALLY BE MOUNTED WITH THE DISPLAY AT EYE LEVEL,
APPROXIMATELY 63-65 INCHES. OTHER EQUIPMENT WILL BE
MOUNTED A MINIMUM OF 18 INCHES FROM GRADE/GROUND
UNLESS OTHERWISE SPECIFIED BY CEC CODE.
GENERAL SHEET NOTES
GRADE
Scale: 3/4" = 1'-0"
EQUIPMENT ELEVATIONS - PV & BESS SWITCHGEAR (SWGR.01)C1 GRADE
7'-6"
13'-6"
SECTION 1 -
MAIN BREAKER
SECTION 2 -
BESS SERVICE
BREAKERS
SECTION 3 -
PV METER &
DISCONNECT
SECTION 4 -
PV SERVICE
FUSED
DISCONNECT
9'-1 1/2"
28'-10 1/2"5'-4 1/2"
Scale: 1" = 1'-0"
EQUIPMENT ELEVATIONS - SITE CONTROLLER RACKA5
GRADE
AUX. POWER PANELBOARD
(BEHIND)
TESLA SITE CONTROLLER
GELI EMS
(1) 1-1/4" PVC40
AUX. POWER PANELBOARD
TO SWGR.01
(1) 1" EMT
(EMS POWER)
(1) 1" EMT
(DATA)
(1) 1" PVC40 TO PV METER
(1) 1" PVC40 TO BESS METER
(1) 1" PVC40 TO SITE METER
(1) 1" PVC40 TO BESS COMM. BOARD
(1) 1" EMT
(TSC POWER)
(1) 1" EMT TO
AE BESS ENCLOSURE
ALSOENERGY REMOTE ENCLOSURE FOR BESS
(BEHIND)
Scale: 1" = 1'-0"
EQUIPMENT ELEVATIONS - SITE CONTROLLER RACKC4
GRADE
AUX. POWER
PANELBOARD
TESLA SITE CONTROLLER
(BEHIND)GELI EMS (BEHIND)
(1) 1-1/4" PVC40
AUX. POWER PANELBOARD TO SWGR.01
(1) 1" EMT
(EMS POWER)
(1) 1" PVC40, EMS TO PV METER
(1) 1" PVC40, EMS TO BESS METER
(1) 1" PVC40, EMS TO SITE METER
(1) 1" PVC40, TSC TO
BESS COMM. BOARD
(1) 1" EMT
(TSC POWER)
(1) 1" EMT TO GELI EMS
ALSOENERGY REMOTE
ENCLOSURE FOR BESS
(1) 1" EMT
(AE POWER)
(1) 1" EMT
(AE POWER)
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
\
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r
s
\
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A
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B
A
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D
C
B
A PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
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90 %
S
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60 %
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30 %
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KM
B
JC EF
/
J
M
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CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
EQUIPMENT
ELEVATIONS
WI201.3
1. DISPLAY A PERMANENT PLAQUE OR DIRECTORY PROVIDING
THE LOCATION OF THE UTILITY SERVICE DISCONNECTING
MEANS AND THE PHOTOVOLTAIC DISCONNECTING MEANS IF
NOT LOCATED AT THE SAME LOCATION.
2. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
3. ALL SOLAR PV EQUIPMENT SHALL HAVE A MINIMUM WORKING
CLEARANCE OF 36 INCHES IN FRONT AND 6 INCHES ON EACH
SIDE.
4. METERS SHALL NOT BE INSTALLED WITHIN 4 FEET
(MEASURED HORIZONTALLY) OF GAS REGULATORS AND
RELIEF VALVES.
5. SOLAR PV EQUIPMENT WITH A READOUT DISPLAY WILL
TYPICALLY BE MOUNTED WITH THE DISPLAY AT EYE LEVEL,
APPROXIMATELY 63-65 INCHES. OTHER EQUIPMENT WILL BE
MOUNTED A MINIMUM OF 18 INCHES FROM GRADE/GROUND
UNLESS OTHERWISE SPECIFIED BY CEC CODE.
GENERAL SHEET NOTES
Scale: 3/4" = 1'-0"
EQUIPMENT ELEVATIONS - UTILITY DISCONNECT (ACD.01) SIDE VIEWA3 GRADE
Scale: 3/4" = 1'-0"
EQUIPMENT ELEVATIONS - UTILITY DISCONNECT (ACD.01) FRONT VIEWA1 GRADE
7'-6"
6'-9"
EXISTING ELECTRICAL SERVICE BUILDING
PULL SECTIONUTILITY
DISCONNECT
(ACD.01)
(8) 4" RMC TO PV
INTERCONNECTION
SECTION IN MAIN SERVICE
SWITCHBOARD (BUILDING
INTERIOR)
(1) 3/4" EMT (DATA)
TO MAIN BUILDING
SWITCHBOARD
(BUILDING
INTERIOR)
UTILITY
DISCONNECT
(ACD.01)
(1) 3/4" EMT/PVC40
(DATA) FROM GELI
EMS TO OVERALL
SITE METER
PVC40 TO EMT
TRANSITION
WALL-MOUNTED, WELDED
FRAME, STEEL CONDUIT
SUPPORT BRACKET
NEW OVERALL SITE METER
(SEL-735) FOR BESS CONTROLLER
IN NEMA 3R ENCLOSURE,
WALL MOUNTED
(8) 4" RMC TO PV
INTERCONNECTION
SECTION IN MAIN SERVICE
SWITCHBOARD (BUILDING
INTERIOR)
(1) 3/4" EMT (DATA) TO MAIN
BUILDING SWITCHBOARD
(BUILDING INTERIOR)
(1) 1" EMT/PVC40 (DATA)
FROM GELI EMS TO
OVERALL OUTPUT
METER
WALL-MOUNTED, WELDED
FRAME, STEEL CONDUIT
SUPPORT BRACKET (TYP.)
EXISTING ELECTRICAL SERVICE BUILDING
EXISTING BUS DUCT FROM UTILITY TRANSFORMER
TO MAIN SERVICE SWITCHBOARD,
FOR REFERENCE ONLY, NOT IN SCOPE
EXISTING PULL BOX AT BUILDING
INTERIOR WALL; CONDUCTORS TO
LAND THERE AND TRANSITION TO
INTERCONNECTION AT MAIN SERVICE
SWITCHBOARD
NEW 36" X 36" X 12" NEMA 3R PULL BOX
FOR CONDUIT TRANSITION TO
BUILDING INTERIOR
NEW 36" X 36" X 12" NEMA 3R PULL BOX
FOR CONDUIT TRANSITION TO
BUILDING INTERIOR
INSULATED CONDUCTOR TRANSITION
TO PULL BOX IN BUILDING INTERIOR
COORDINATE SUPPORTS
FOR PULL BOX WITH
EXISTING WALL OPENING
NEW OVERALL OUTPUT
METER (SEL-735) IN
NEMA 3R ENCLOSURE,
WALL MOUNTED
(1) 1" EMT (DATA) FROM
OVERALL SITE METER TO
OUTPUT METER
(1) 3/4" EMT/PVC40
(DATA) TO ACD.01
(1) 3/4" EMT/PVC40
(DATA) FROM
OVERALL OUTPUT
METER TO ACD.01
NEW OVERALL OUTPUT
METER (SEL-735) IN
NEMA 3R ENCLOSURE,
WALL MOUNTED
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
INV
-01-
01 INV
-01-
02 INV
-01-
03 INV
-01-
04 INV
-02-
09 INV
-02-
20 INV
-01-
05 INV
-01-
06 INV
-01-
07 INV
-01-
08 INV
-01-
09 INV
-01-
10 INV
-01-
11 INV
-01-
12 INV
-01-
13 INV
-01-
14 INV
-01-
15 INV
-01-
16 INV
-01-
17 INV
-01-
18 INV
-01-
19 INV
-01-
20 INV
-01-
21 INV
-01-
22 INV
-01-
23 INV
-01-
24 INV
-02-
01 INV
-02-
02 INV
-02-
03 INV
-02-
04 INV
-02-
05 INV
-02-
06 INV
-02-
07 INV
-02-
08 INV
-02-
10 INV
-02-
11 INV
-02-
12 INV
-02-
13 INV
-02-
14 INV
-02-
15 INV
-02-
16 INV
-02-
17 INV
-02-
18 INV
-02-
19 INV
-02-
21 INV
-02-
22 INV
-02-
23 INV
-02-
24 INV
-03-
01 INV
-03-
02 INV
-03-
03 INV
-03-
04 INV
-03-
05 INV
-03-
06 INV
-03-
07 INV
-03-
08 INV
-03-
09 INV
-03-
10 INV
-03-
11 INV
-03-
12 INV
-03-
13 INV
-03-
14 INV
-03-
16 INV
-03-
17 INV
-03-
18 INV
-03-
19 INV
-03-
21 INV
-03-
22 INV
-03-
23 INV
-03-
24 INV
-04-
01 INV
-04-
02 INV
-04-
03 INV
-04-
04 INV
-04-
05 INV
-04-
06 INV
-04-
07 INV
-04-
08 INV
-04-
09 INV
-04-
10 INV
-04-
11 INV
-04-
12 INV
-04-
13 INV
-04-
14 INV
-04-
15 INV
-04-
16 INV
-04-
17 INV
-04-
18 INV
-04-
20 INV
-04-
21 INV
-05-
05 INV
-04-
19 INV
-03-
15 INV
-03-
20 INV
-04-
22 INV
-04-
23 INV
-04-
24 INV
-05-
01 INV
-05-
02 INV
-05-
03 INV
-05-
04 INV
-05-
06 INV
-05-
07 INV
-05-
08 INV
-05-
09 INV
-05-
11 INV
-05-
12 INV
-05-
13 INV
-05-
14 INV
-05-
15 INV
-05-
16 INV
-05-
17 INV
-05-
18 INV
-05-
22 INV
-05-
23 INV
-05-
19 INV
-05-
20 INV
-05-
24 INV
-05-
21 INV
-05-
10 INV
-XX-
XX
INVERTER NUMBER
STRING NUMBER
MODULES WITHIN STRING
END OF STRING
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
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D
WA
T
E
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M
A
N
T
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A
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M
E
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T
P
L
A
N
T
S
O
L
A
R
P
R
O
J
E
C
T
17 8
5 .
0 k
W
D
C
S
T
C
R
A
T
I
N
G
29 0
0 V
I
S
T
A
G
R
A
N
D
E
C
I
R
C
L
E
FA
I
R
F
I
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L
D
,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
R
P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. SHADING ANALYSIS IS BASED UPON DECEMBER 21ST AS THE
LONGEST SHADOW DAY OF THE YEAR CALCULATED
AROUND SOLAR NOON. TYPICAL SOLAR HOURS ARE FROM
9AM-3PM, MINIMUM IS 10AM-2PM.
3. SHADING FROM TREES, BUSHES AND OTHER VEGETATION IS
ESTIMATED BY THEIR CURRENT SIZE. TO AVOID SHADING
THE PV ARRAYS, VEGETATION SHALL BE MONITORED AT
REGULAR INTERVALS AND TRIMMED AS NECESSARY.
4. MINIMUM BENDING RADIUS OF PHOTOVOLTAIC MODULE
LEADS SHALL CONFORM WITH MINIMUM BENDING RADIUS
SET FORTH BY THE MODULE MANUFACTURER OR ARTICLE
338.24, WHICHEVER IS MORE STRINGENT.
MODULE
STRINGING PLAN
WP101.1
Scale: 1/32" = 1'-0"
MODULE STRINGING PLANA1
PLAN
NORTH
LEGEND
SHEET WP101.2 SHEET WP101.3
SHEET WP101.4
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
INV
-XX-
XX
INVERTER NUMBER
STRING NUMBER
MODULES WITHIN STRING
END OF STRING
INV
-01-
01 INV
-01-
02 INV
-01-
03 INV
-01-
04 INV
-02-
09 INV
-02-
20 INV
-01-
05 INV
-01-
06 INV
-01-
07 INV
-01-
08 INV
-01-
09 INV
-01-
10 INV
-01-
11 INV
-01-
12 INV
-01-
13 INV
-01-
14 INV
-01-
15 INV
-01-
16 INV
-01-
17 INV
-01-
18 INV
-01-
19 INV
-01-
20 INV
-01-
21 INV
-01-
22 INV
-01-
23 INV
-01-
24 INV
-02-
01 INV
-02-
02 INV
-02-
03 INV
-02-
04 INV
-02-
05 INV
-02-
06 INV
-02-
07 INV
-02-
08 INV
-02-
10 INV
-02-
11 INV
-02-
12 INV
-02-
13 INV
-02-
14 INV
-02-
15 INV
-02-
16 INV
-02-
17 INV
-02-
18 INV
-02-
19 INV
-02-
21 INV
-02-
22 INV
-02-
23 INV
-02-
24 INV
-04-
03 INV
-04-
04 STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
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.
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S
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A
R
P
R
O
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17 8
5 .
0 k
W
D
C
S
T
C
R
A
T
I
N
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29 0
0 V
I
S
T
A
G
R
A
N
D
E
C
I
R
C
L
E
FA
I
R
F
I
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L
D
,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
R
P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. SHADING ANALYSIS IS BASED UPON DECEMBER 21ST AS THE
LONGEST SHADOW DAY OF THE YEAR CALCULATED
AROUND SOLAR NOON. TYPICAL SOLAR HOURS ARE FROM
9AM-3PM, MINIMUM IS 10AM-2PM.
3. SHADING FROM TREES, BUSHES AND OTHER VEGETATION IS
ESTIMATED BY THEIR CURRENT SIZE. TO AVOID SHADING
THE PV ARRAYS, VEGETATION SHALL BE MONITORED AT
REGULAR INTERVALS AND TRIMMED AS NECESSARY.
4. MINIMUM BENDING RADIUS OF PHOTOVOLTAIC MODULE
LEADS SHALL CONFORM WITH MINIMUM BENDING RADIUS
SET FORTH BY THE MODULE MANUFACTURER OR ARTICLE
338.24, WHICHEVER IS MORE STRINGENT.
MODULE
STRINGING PLAN
WP101.2
LEGEND
Scale: 1/16" = 1'-0"
MODULE STRINGING PLANA1
PLAN
NORTH
SEE SHEET WP101.3
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
INV
-XX-
XX
INVERTER NUMBER
STRING NUMBER
MODULES WITHIN STRING
END OF STRING
INV
-01-
05 INV
-01-
06 INV
-01-
13 INV
-01-
14 INV
-01-
21 INV
-01-
22 INV
-03-
01 INV
-03-
02 INV
-03-
03 INV
-03-
04 INV
-03-
05 INV
-03-
06 INV
-03-
07 INV
-03-
08 INV
-03-
09 INV
-03-
10 INV
-03-
11 INV
-03-
12 INV
-03-
13 INV
-03-
14 INV
-03-
16 INV
-03-
17 INV
-03-
18 INV
-03-
19 INV
-03-
21 INV
-03-
22 INV
-03-
23 INV
-03-
24 INV
-04-
01 INV
-04-
02 INV
-03-
15 INV
-03-
20 STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
\
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.
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3 :
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CI
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F
F
A
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F
I
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L
D
WA
T
E
R
M
A
N
T
R
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A
T
M
E
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T
P
L
A
N
T
S
O
L
A
R
P
R
O
J
E
C
T
17 8
5 .
0 k
W
D
C
S
T
C
R
A
T
I
N
G
29 0
0 V
I
S
T
A
G
R
A
N
D
E
C
I
R
C
L
E
FA
I
R
F
I
E
L
D
,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
R
P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. SHADING ANALYSIS IS BASED UPON DECEMBER 21ST AS THE
LONGEST SHADOW DAY OF THE YEAR CALCULATED
AROUND SOLAR NOON. TYPICAL SOLAR HOURS ARE FROM
9AM-3PM, MINIMUM IS 10AM-2PM.
3. SHADING FROM TREES, BUSHES AND OTHER VEGETATION IS
ESTIMATED BY THEIR CURRENT SIZE. TO AVOID SHADING
THE PV ARRAYS, VEGETATION SHALL BE MONITORED AT
REGULAR INTERVALS AND TRIMMED AS NECESSARY.
4. MINIMUM BENDING RADIUS OF PHOTOVOLTAIC MODULE
LEADS SHALL CONFORM WITH MINIMUM BENDING RADIUS
SET FORTH BY THE MODULE MANUFACTURER OR ARTICLE
338.24, WHICHEVER IS MORE STRINGENT.
MODULE
STRINGING PLAN
WP101.3
LEGEND
Scale: 1/16" = 1'-0"
MODULE STRINGING PLANA1
PLAN
NORTH
SEE SHEET WP101.2
SEE SHEET WP101.4
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
INV
-XX-
XX
INVERTER NUMBER
STRING NUMBER
MODULES WITHIN STRING
END OF STRING
INV
-03-
21 INV
-03-
22 INV
-03-
23 INV
-03-
24 INV
-04-
01 INV
-04-
02 INV
-04-
03 INV
-04-
04 INV
-04-
05 INV
-04-
06 INV
-04-
07 INV
-04-
08 INV
-04-
09 INV
-04-
10 INV
-04-
11 INV
-04-
12 INV
-04-
13 INV
-04-
14 INV
-04-
15 INV
-04-
16 INV
-04-
17 INV
-04-
18 INV
-04-
20 INV
-04-
21 INV
-05-
05 INV
-04-
19 INV
-04-
22 INV
-04-
23 INV
-04-
24 INV
-05-
01 INV
-05-
02 INV
-05-
03 INV
-05-
04 INV
-05-
06 INV
-05-
07 INV
-05-
08 INV
-05-
09 INV
-05-
11 INV
-05-
12 INV
-05-
13 INV
-05-
14 INV
-05-
15 INV
-05-
16 INV
-05-
17 INV
-05-
18 INV
-05-
22 INV
-05-
23 INV
-05-
19 INV
-05-
20 INV
-05-
24 INV
-05-
21 INV
-05-
10 STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
\
U
s
e
r
s
\
s
a
m
u
e
l
.
s
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3 2
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1 0
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TR
I
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P
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A
N
.
d
w
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8 /
1 3
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-
3 :
3 6
p
m
CI
T
Y
O
F
F
A
I
R
F
I
E
L
D
WA
T
E
R
M
A
N
T
R
E
A
T
M
E
N
T
P
L
A
N
T
S
O
L
A
R
P
R
O
J
E
C
T
17 8
5 .
0 k
W
D
C
S
T
C
R
A
T
I
N
G
29 0
0 V
I
S
T
A
G
R
A
N
D
E
C
I
R
C
L
E
FA
I
R
F
I
E
L
D
,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
R
P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
GENERAL SHEET NOTES
1. ALL DIMENSIONS ARE APPROXIMATE AND MUST BE FIELD
VERIFIED.
2. SHADING ANALYSIS IS BASED UPON DECEMBER 21ST AS THE
LONGEST SHADOW DAY OF THE YEAR CALCULATED
AROUND SOLAR NOON. TYPICAL SOLAR HOURS ARE FROM
9AM-3PM, MINIMUM IS 10AM-2PM.
3. SHADING FROM TREES, BUSHES AND OTHER VEGETATION IS
ESTIMATED BY THEIR CURRENT SIZE. TO AVOID SHADING
THE PV ARRAYS, VEGETATION SHALL BE MONITORED AT
REGULAR INTERVALS AND TRIMMED AS NECESSARY.
4. MINIMUM BENDING RADIUS OF PHOTOVOLTAIC MODULE
LEADS SHALL CONFORM WITH MINIMUM BENDING RADIUS
SET FORTH BY THE MODULE MANUFACTURER OR ARTICLE
338.24, WHICHEVER IS MORE STRINGENT.MODULE
STRINGING PLAN
WP101.4
LEGEND
Scale: 1/16" = 1'-0"
MODULE STRINGING PLANA1
PLAN
NORTH
SEE SHEET WP101.4
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
CONDUIT SUPPORT
AS REQUIRED BY CEC
STEEL POST, BEAM,
OR WALL
PLASTIC COUPLING
GRADE / TOP OF SLAB
PER
CEC
90° PVC40
CONDUIT
BEND
MIN. 6"
MAX. 12"
PLASTIC COUPLING
ENGINEERED BACKFILL
AT 95% COMPACTION
GRADE
8" MIN.
3/4" X 10' COPPER CLAD
GROUND ROD
ALL COVERED
CONNECTIONS SHALL BE
CAD WELD OR EQUAL
GROUND RING OR
BONDING
CONDUCTOR
WEATHERHEAD
1-5/8" UNISTRUT
(6" MIN LENGTH)
UNISTRUT STRAP
SOLAR MODULE
STRING
CONDUCTORS
GRADE
REPRESENTATIVE
CONDUIT
NOTE:
2022 CEC 210.5(C)(2) REQUIRES
IDENTIFICATION OF POSITIVE
AND NEGATIVE CONDUCTORS
IN DC SYSTEMS.
CIRCUITS MUST TRAVEL
TOGETHER IN SAME CONDUIT.
SPLIT LOOM
PROTECTIVE
HOUSING
DRIP LOOP
CONDUIT
GROUNDING CLAMP
#6 BARE COPPER
GROUNDING CONDUCTOR
CROSS SECTION LONGITUDINAL SECTION
NOTES:
1. CONTRACTOR SHALL SIZE PER CEC REQUIREMENTS.
2. ADJUST DEPTH PER DEPTH OF CONDUITS AND DUCTBANKS.
3. FOR CABLE PULLING ONLY, SPLICES NOT PERMITTED.
4. LID AND HANDHOLE SHALL BE SECURED WITH LOCKABLE BOLTS.
5. HANDHOLE MUST BE TRAFFIC RATED AND WITHSTAND WET LOCATION CONDITIONS.
CONCRETE RING
AROUND BOX
CONDUITS
3/8" PEA ROCK
FINISHED
GRADE
COVER
ENGINEERED BACKFILL
AT 95% COMPACTION
20" MIN.
G
AC BREAKER BOX
TRANS-
FORMER
INVERTER
GENERAL NOTES:
1. REFER TO BONDING INSTRUCTIONS SPECIFIC TO TERRASMART FOR RACKING GROUNDING DETAILS.
2. REFER TO WIRE TABLES ON SHEET WP601.3 FOR EGC SIZES.
3. MODULES, WEEBS, AND RAIL STRUCTURE IS UL2703 LISTED AS AN EGC.
GRADE
G
G
G G
AC
AGGREGATION
PANEL
G
G G
G
G
INVERTER
G
TO ARRAY
G
INVERTER
G
TO ARRAY
TO AC BREAKER BOX
G G
PV & BESS
SWITCHGEAR
G G
UTILITY AC
DISCONNECT
G G
CUSTOMER
SWITCHGEAR
G G
G
BESS UNIT
G
G
MODULES BONDED TO RAILS
THAT ARE BONDED TO COLUMNS
G
CADWELD OR GROUND
LUG TO COLUMN
RACKING FOUNDATION TO BE COLUMNS
OR GROUND SCREWS AT A DEPTH
DETERMINED BY STRUCTURAL ENGINEER
REPRESENTATIVE
CONDUCTORS
CONTINUOUS GROUND
STRIP INSULATION AT LUG
ENCLOSURE WALL REPRESENTATIVE
BUSHING
INTERMEDIATE
METAL CONDUIT
12"
MARKER
DEPTH
MIN.
DEPTH
UNDERGROUND
MARKER TAPE
SEE ELECTRICAL WIRING
PLAN FOR EXACT NO. OF
CONDUITS AND WIRE.
CONDUIT, OAE IS
REQUIRED UNDERGROUND
REPLACE CONCRETE AND
GRAVEL TO MATCH EXISTING.
IF GRASS IS PRESENT, RESTORE
TO PREVIOUS CONDITION.
GRADE
18" BENEATH NON-TRAFFIC AREAS
24" BENEATH PARKING LOTS AND ROADWAYS
ENGINEERED BACKFILL
AT 95% COMPACTION
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
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,
C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
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D
F
O
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P
E
R
M
I
T
T
I
N
G
90 %
S
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T
60 %
S
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T
30 %
S
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T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
ELECTRICAL
DETAILS
WP501
Scale: NTS
ELECTRICAL DETAILS - CONDUIT RISERA1 Scale: NTS
ELECTRICAL DETAILS - GROUND ROD INSTALLATIONA3 Scale: NTS ELECTRICAL DETAILS - STRING WIRING CONDUIT ENTRYA5
Scale: NTS
ELECTRICAL DETAILS - HAND HOLEB1
Scale: NTS
ELECTRICAL DETAILS - METALLIC CONDUIT GROUNDD1
Scale: NTS
ELECTRICAL DETAILS -GROUNDING SINGLE LINEB3
Scale: NTS
ELECTRICAL DETAILS - TRENCHING DETAILD3 Scale: NTS
ELECTRICAL DETAILS - XXD5
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765
992.5A
#4/0 Cu BOND TO
GROUND RING (TYP)
4 PV SWITCHGEAR (SWGR.02)
800V, 1400A BUS (OAE),
NEMA 3R, 3ɸ, 3W , 65 KAIC
PER CEC 705.12(B)(3)(3)
SERVICE ENTRY RATED
PAD MOUNTED AT ARRAY
7 500A/3P
SECTION 2 - ACRC
(1) 750A, 3P BREAKER
(1) 500A, 3P BREAKER
(2) 20A, 3P BREAKERS
(1) 20A, 2P BREAKER
K
J
20A/3P
SURGE
ARRESTOR
EXOTHERMIC BOND (TYP)
(1) 3/4" X 10' GROUNDING
ELECTRODES (TYP OF ALL
GROUND RODS)
GROUND ROD
GROUND ROD
GROUND ROD
SECTION 1 - MAIN CIRCUIT
BREAKER MCB.02
GFP PER CEC 215.10,
ARC ENERGY REDUCTION
PER CEC 240.87
750A/3P
CHINT SCA275KTL-DO/US-800-36
800V 3PH-3W-198.5A AC OUTPUT,
DC & AC SURGE ARRESTORS,
AFCI - RACK MOUNTED AT ARRAY
1 3
DC
AC
25A(TYP)
GFDI COMM
INV.01
198.5A
1 3 9 10 11
A
12 25
# OF MODULES IN SERIES
18.8A
(4) ADDITIONAL
INVERTERS
IDENTICAL TO INV.01
B 12
TO PV XFMR,
SEE SHEET WP601.3
24 STRINGS
PER INVERTER
AC COMBINER (ACC.01)
CPS DBA03-800V/US
800V, 1000A BUS (OAE)
NEMA 3R, 3W,
(2) 250A 100% RATED BREAKERS
CEC 705.12(B)(3)(3)
RACK MOUNTED AT ARRAY
397.0A G
12 198.5AINV.02
C12
AC COMBINER (ACC.02)
CPS DBA03-800V/US
800V, 1000A BUS (OAE)
NEMA 3R, 3W,
(3) 250A 100% RATED BREAKERS
CEC 705.12(B)(3)(3)
RACK MOUNTED AT ARRAY
595.5A H
12 198.5AINV.04
E12
198.5AINV.05
F
12 12
13 198.5AINV.03
D
24DC/120V
GSM CELL
MODEM
(1) SHIELDED CAT6,
APPROX 10' IN 3/4" EMT
800V 120V
5kVA AUXILIARY
TRANSFORMER
RACK MOUNTED
AUXILIARY
POWER PANEL
20A/1P
(1H, 1N, 1G) #10 THWN-2
IN 3/4" EMT, APPROX. 10'
(3H, 1G) #10 THWN-2
IN 3/4" PVC40, APPROX. 10'
(1H, 1N, 1G) #10 THWN-2
IN 3/4" EMT, APPROX. 10'
20A/1P
(1H, 1N, 1G) #10 THWN-2
IN 3/4" EMT, APPROX. 10'
NEMA 3R 120V
SERVICE OUTLET
(2H, 1G)
#14 THWN-2
IN 3/4" PVC40,
APPROX. 10'
20A/3P
20A/2P
24DC/120V
800V/120V
CPS-AC-PLC
FLEX
GATEWAY
CHINT PLC
ENCLOSURE
01 (PLC.01)
4 7
4 7
RS-485 TWISTED PAIR/24V,
(2) BELDEN 3106A OAE,
APPROX 65' IN 3/4" PVC40
RS-485 IN 1" EMT/PVC40 ~315'TO INV.01 - INV.02
RS-485 IN 1" EMT/PVC40 ~80'TO INV.03 - INV.05
1600AF
1350AT
3P
DATA
LOGGER
ALSO ENERGY
MONITORING BOX
(COMM.01)
RS-485 IN 1" EMT/PVC40 ~315'TO INV.01 - INV.02
RS-485 IN 1" EMT/PVC40 ~80'TO INV.03 - INV.05
PHOTOVOLTAIC ARRAY
(3000) QCELLS Q.PEAK DUO XL-G11S.3/BFG 595, 595W MODULES, OAE (120) STRINGS OF (25) MODULES
(5) CHINT CPS SCH275KTL-DO/US-800-36 INVERTERS - 250KW AC SELECTED RACKING SHALL BE UL 2703 LISTED AS AN EGC
BARE 6 AWG EGC ATTACHED TO RAIL ENDS WITH WEEB LUGS
1500V PV WIRE FOR ALL SOURCE WIRING
BATTERY ENERGY STORAGE SYSTEM
(1) TESLA MEGAPACK 2 XL 4HR (448.8kW/1795.2kWh)
FROM SEL-735 PV METER
SEE SHEET WP601.3
RS-485 TWISTED PAIR
IN 1" PVC40 ~725' (DATA)
WEATHER
STATION
(MOUNTED AT
ARRAY B)
IGHI
IBOM
TAMB.
VWIND
POA SENSOR (Si-RS485TC-2T-v-MB)
AND T-BOM SENSOR (Tmodul-Si) TO
MATCH THE TILT AND ORIENTATION
OF THE MODULES
STAMP:
PR
O
J
E
C
T
:
1301 Cap. O TX Hwy S #B315
Austin, TX 78746
www.holtrenewables.com
C:
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C
A
9 5
4 3
4 123 4 56
E
D
C
B
A
123 4 56
E
D
C
B
A
PERMITTING SET
HoltRenewables, 2025
AS NOTED
ANSI D - 22X34
J
H
G
F
E
D
0 8
/
1 3
/
2 0
2 5
C
0 5
/
0 5
/
2 0
2 5
B
1 1
/
2 2
/
2 0
2 4
A
0 7
/
2 6
/
2 0
2 4
SL
S
SL
S
SL
S
SL
S
IS
S
U
E
D
F
O
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P
E
R
M
I
T
T
I
N
G
90 %
S
E
T
60 %
S
E
T
30 %
S
E
T
KM
B
JC EF
/
J
M
R
CH
CL
I
E
N
T
:
Allison D. Kimball
PROFESSIONAL ENGINEER
8/13/25CA LICENSE: E19765
ELECTRICAL SLD -
PV
WP601.1
SCALE: NTS
ELECTRICAL SLD - PVA1
GENERAL SHEET NOTES
SHEET KEYNOTES
1. EQUIPMENT SHALL BE INSTALLED AND LABELED IN
ACCORDANCE WITH THE CEC AND ALL APPLICABLE
REQUIREMENTS OF THE SERVING UTILITY COMPANY AND
LOCAL AUTHORITY HAVING JURISDICTION (AHJ).
2. DISCONNECTS MUST COMPLY WITH CEC 690.15 AND PROVIDE
WARNING SIGN PER CEC 690.13. FUSED DISCONNECT SWITCH
TO HAVE GROUND FAULT PROTECTION PER CEC 230.95 AND
ARC ENERGY REDUCTION PER CEC 240.67 INCLUDING
PERFORMANCE TESTING BY QUALIFIED PERSONALE.
3. LISTING AGENCY NAMES AND NUMBERS TO BE INDICATED ON
POWER INVERTER AND SOLAR MODULES PER CEC 110.3(B).
4. LABELED "PHOTOVOLTAIC SYSTEM AC COMBINER."
5. UTILITY METER LABELED "PHOTOVOLTAIC SYSTEM
MONITOR.” CT COMPARTMENT PER EUSERC 322, 330. METER
DOOR PER EUSERC 333. METER SOCKET IS 15J.
6. LABELED “PHOTOVOLTAIC SYSTEM UTILITY DISCONNECT”
SWITCH TO BE VISUAL OPEN AND ACCESSIBLE AND
CONFORM TO CEC 705.22.
7. LABELED “WARNING: THIS PANEL SUPPLIED BY MULTIPLE
SOURCES OF POWER: 1. UTILITY POWER, 2. PHOTOVOLTAIC
SYSTEM - DISCONNECT ALL SOURCES BEFORE SERVICING.”
8. POINT OF INTERCONNECTION SHALL BE IN ACCORDANCE
WITH CEC 705.11. SOLAR-READY BREAKER TO HAVE GROUND
FAULT PROTECTION PER CEC 215.10 AND ARC ENERGY
REDUCTION PER CEC 240.87.
9. PROVIDE IDENTIFICATION ALONG WITH POSITIVE & NEGATIVE CONDUCTORS PER CEC 210.5(C)(2).
10. MINIMUM BENDING RADIUS OF PHOTOVOLTAIC MODULE
LEADS SHALL CONFORM WITH MINIMUM BENDING RADIUS
SET FORTH BY THE MODULE MANUFACTURER OR ARTICLE
338.24, WHICHEVER IS MORE STRINGENT.
11. MATING CONNECTORS FOR PV SOURCE CIRCUITS, PV
JUMPER CABLES, AND MODULE LEVEL POWER ELECTRONICS
TO BE LISTED AND IDENTIFIED FOR INTERMATABILITY, AS
DESCRIBED IN MANUFACTURER'S INSTRUCTIONS. MATING
CONNECTORS THAT ARE NOT LISTED ARE NOT TO BE
UTILIZED FOR PROJECT.
12. AC POWER CONDUITS TO CONVEY (3) CURRENT CARRYING
CONDUCTORS AND AN EGC. NO NEUTRAL REQUIRED.
13. ALL INVERTERS ARE TO HAVE THE MAX 250kW AC OUTPUT
OPTION SELECTED. REFER TO INVERTER DATA SHEET ON
SHEET WK801.
1. CONDUIT ABOVE GRADE SHALL BE EMT. ALL CONDUIT BELOW
GRADE SHALL BE PVC OR HDPE WITH RMC RISER. USE
SCHEDULE 40 FOR BELOW GRADE CONDUIT RUN UNDER
GRASSY AREAS.
2. ALL COPPER (CU) CONDUCTORS IN CONDUIT SHALL BE
THWN-2 OR XLPE. ALL EXPOSED CONDUCTORS SHALL BE
PVWIRE. ALL ALUMINUM (AL) CONDUCTORS IN CONDUIT
SHALL BE XHHW-2, OR XLPE.
3. ALUMINUM CONDUCTORS SHALL BE BRUSHED AND TREATED
WITH ANTIOXIDANT COMPOUND AT TERMINAL POINTS.
4. TORQUE: ALL CONDUCTORS LANDING IN SCREW
CONNECTIONS MUST BE PROPERLY TIGHTENED TO THE
MANUFACTURER'S TORQUE REQUIREMENTS. ALL BOLTED
CONDUCTOR TERMINATIONS MUST BE TORQUED TO THEIR
RATED VALUE. IT IS THE SUBCONTRACTOR'S
RESPONSIBILITY TO ENSURE ALL CONDUCTORS WITH
TORQUE REQUIREMENTS HAVE BEEN MARKED WITH A PAINT
PEN OR PERMANENT MARKER AT THE TIME THAT THE
TORQUE TEST WAS DONE.
5. SOLAR ENERGY PRODUCTION MONITORING SHALL BE
INSTALLED AT PV & BESS SWITCHGEAR.
6. IMPACT DRIVERS ARE NOT APPROVED FOR USE ON
INVERTERS OR WIRE BOXES.
7. THE BESS WILL BE CONFIGURED TO ENSURE IT IS 100%
CHARGED FROM THE SOLAR PV SYSTEM WITH NO CHARGING
FROM THE UTILITY GRID. THIS WILL BE ACCOMPLISHED WITH
THE GELI ENERGY MANAGEMENT SYSTEM AND THE TESLA
SITE CONTROLLER SERVING AS A POWER CONTROL SYSTEM.
PRO F E S S I O N A L EN
G
I
N
E
E
RE19765