Farmersville City Council
February 10, 2025

4CREINC-01 VEERABHADRAPPA

ACORD DATE (MM/DD/YYYY)

CERTIFICATE OF LIABILITY INSURANCE
11/12/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES

THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements).

PRODUCER License # 0E02096 CONTACT Cynthia Salmon
DiBuduo & DeFendis Insurance Brokers, LLC PHONE FAX
6873 N. West Ave, Ste 101 (A/C, No, Ext): (A/C, No):

Fresno, CA 93711 ADiEss: [email protected]
INSURER(S) AFFORDING COVERAGE NAIC *
INSURER A: Travelers Indemnity Company of Connecticut 25682 INSURED INSURER B: Travelers Property Casualty Company of America 25674 4 Creeks, Inc. INSURER C: State Compensation Insurance Fund 35076 324 S. Santa Fe St. Suite A INSURER D: Columbia Casualty Company 31127 Visalia, CA 93292
INSURER E:

INSURER F:

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. (INSR
LIR TYPE OF INSURANCE INSD WYD. POLICY NUMBER LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 1,000,000 CLAIMS-MADE X OCCUR 6805J75208424 10/1/2024 10/1/2025 DAMAGE TO RENTED 1,000,000 x _PREMISES. (Ea.occurrence)
MED EXP (Any one person). 5,000
PERSONAL & ADV INJURY 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 2,000,000 X POLICY X PEST ] LOC PRODUCTS - COMP/OP AGG 2,000,000
OTHER: len us en
COMBINED SINGLE LIMIT 1,000,000
AUTOMOBILE LIABILITY (Ea accident).

X ANY AUTO BA8R1022502447 10/1/2024 10/1/2025 BODILY INJURY (Per person).

OWNED

AUTOS ONLY

AUTOS ONLY
UMBRELLA LIAB X OCCUR EACH OCCURRENCE 6,000,000
EXCESS LIAB CLAIMS-MADE CUPOK7605382447 10/1/2024 10/1/2025 6,000,000

AGGREGATE
DED X RETENTION$ 0
X STATUTE!
YIN 933983624 6/1/2024 6/1/2025
NY PROPRIETOR/PARTNER/EXECUTIVI E.L EACH ACCIDENT 1,000,000 Mandator TA RER EXCLUDED N NIA
EL. DISEASE - EA EMPLOYEE $ 1,000,000
_E.L. DISEASE - POLICY LIMIT İ$ 1,000,000
CZB7039865315 10/1/2024 10/1/2025 Each Claim 3,000,000
D Professional Liabill CZB7039865315 10/1/2024 10/1/2025 Aggregate 3,000,000

FOR REPART APPLY AS REQUIRED PER WRITTEN
ONTRACT OR WRITTEN AGREEMENT BETWEEN THE LISTED PARTIES AND THE INSURED AND ARE SUBJECT TO THE POLICY PROVISIONS. IN TH

BSENCE OF SUCH WRITTEN CONTRACT OR WRITTEN AGREEMENT, THE REFERENCED OR ATTACHED FORMS MAY NOT BE APPLICABLE Professional liability deductible is $25,000 per claim.

SEE ATTACHED CORD TYil Professional Civil Enginering Servicos, Farmersill, CA.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Farmersville ACCORDANCE WITH THE POLICY PROSIONICE WILL BE DELIVERED IN EXPIRATION 909 W. Visalia Road
Farmersville, CA 93223

AUTHORIZED REPRESENTATIVE
ACORD 25(2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: 4CREINC-01 VEERABHADRAPPA
LOC#: 1
ACORD
ADDITIONAL REMARKS SCHEDULE Page of 1
License # 0E02096 NAMED INSURED
Euduo & DeFendis Insurance Brokers, LC

POLICY NUMBER
SEE PAGE 1

CARRIER NAIC CODE
'SEE PAGE 1 SEE P 1 EFFECTIVE DATE: SEE PAGE 1

ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Cortificate of Liabllity Insurance Description of Operations/Locations/Vehicles:
| City of Farmersville, its officials, employees and agents are named as Additional Insured to General Liability per form CGD381 0915 | attached. Primary and non-contributory applies to General Liability per form CGD381 0915 attached. 30 day written notice of ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
POLICY NO.: 680-5J752084-24

COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

BLANKET ADDITIONAL INSURED
(ARCHITECTS, ENGINEERS AND SURVEYORS)
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

1. The following is added to SECTION II - WHO IS
AN INSURED:

Any person or organization that you agree in a
"written contract requiring insurance" to include as
an additional insured on this Coverage Part, but:
pecifically requires you to provide suc
a. Only with respect to liability for "bodily injury", overage for that additional insured, and the "property damage" or "personal injury"; and additional
b. If, and only to the extent that, the injury or insured applies only to such "bodily injury" or damage is caused by acts or omissions of "property damage" that occurs before the end you or your subcontractor in the performance of the period of time for which the "written of "your work" to which the "written contract contract requiring insurance" requires you to requiring insurance" applies, or in connection provide such coverage or the end of the with premises owned by or rented to you. policy period, whichever is earlier.

The person or organization does not qualify as an 2. The following is added to Paragraph 4.a. of additional insured: SECTION IV - COMMERCIAL GENERAL
c. With respect to the independent acts or LIABILITY CONDITIONS:
omissions of such person or organization; or The insurance provided to the additional insured is excess over any valid and collectible other
d. For "bodily injury", "property damage" or
"personal injury" for which such person or insurance, whether primary, excess, contingent or on any other basis, that is available to the
organization has assumed liability in a additional insured for a loss we cover. However, if contract or agreement. you specifically agree in the "written contract The insurance provided to such additional insured requiring insurance" that this insurance provided is limited as follows: to the additional insured under this Coverage Part must apply on a primary basis or a primary and
e. This insurance does not apply on any basis to non-contributory basis, this insurance is primary organization for to other insurance available to the additional coverage as an additional insured specifically insured which covers that person or organizations is added by another endorsement to this as a named insured for such loss, and we will not Coverage Part. share with the other insurance, provided that:

This insurance does not apply to the
(1) The "bodily injury" or "property damage" for
rendering of or failure to render any which coverage is sought occurs; and "professional services".
(2) The "personal injury" for which coverage is
g. In the event that the Limits of Insurance of the sought arises out of an offense committed; Coverage Part shown in the Declarations
exceed the limits of liability required by the after you have signed that "written contract "written contract requiring insurance", the requiring insurance". But this insurance provided insurance provided to the additional insured to the additional insured still is excess over valid shall be limited to the limits of liability required and collectible other insurance, whether primary, by that "written contract requiring insurance". excess, contingent or on any other basis, that is This endorsement does not increase the available to the additional insured when that limits of insurance described in Section III - person or organization is an additional insured Limits Of Insurance. under any other insurance.

CG D3 81 09 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 2 Includes the copyrighted material of Insurance Services Office, Inc., with its permission

COMMERCIAL GENERAL LIABILITY

3. The following is added to Paragraph 8., Transfer 4. The following definition is added to the Of Rights Of Recovery Against Others To Us, DEFINITIONS Section:
of SECTION IV - COMMERCIAL GENERAL "Written contract requiring insurance" means that LIABILITY CONDITIONS:
part of any written contract under which you are
We waive any right of recovery we may have required to include a person or organization as an against any person or organization because of additional insured on this Coverage Part, payments we make for "bodily injury", "property provided that the "bodily injury" and "property damage" or "personal injury" arising out of "your damage" occurs and the "personal injury" is work" performed by you, or on your behalf, done
under a "written contract requiring insurance" with caused by an offense committed:
that person or organization. We waive this right a. After you have signed that written contract; only where you have agreed to do so as part of b. While that part of the written contract is in the "written contract requiring insurance" with effect; and such person or organization signed by you
before, and in effect when, the "bodily injury" or c. Before the end of the policy period. "property damage" occurs, or the "personal injury"
offense is committed.

Includes the copyrighted material of Insurance Services Office, Inc., with its permission POLICY NO.: 680-5J752084-24-47
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CALIFORNIA CHANGES - CANCELLATION

AND NONRENEWAL
This endorsement modifies insurance provided under the following:

CAPITAL ASSETS PROGRAM (OUTPUT POLICY) COVERAGE PART

COMMERCIAL AUTOMOBILE COVERAGE PART

COMMERCIAL GENERAL LIABILITY COVERAGE PART

COMMERCIAL INLAND MARINE COVERAGE PART

COMMERCIAL PROPERTY COVERAGE PART

CRIME AND FIDELITY COVERAGE PART

EMPLOYMENT-RELATED PRACTICES LIABILITY COVERAGE PART

EQUIPMENT BREAKDOWN COVERAGE PART

FARM COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

MEDICAL PROFESSIONAL LIABILITY COVERAGE PART

POLLUTION LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
A. Paragraphs 2. and 3. of the Cancellatior we issued, we may cancel this policy Common Policy Condition are replaced by the only upon the occurrence, after the following: effective date of the policy, of one or
more of the following:

2. All Policies In Effect For 60 Days Or Less
(1) Nonpayment of premium, including
this policy has been in entect tor u days I
ss. and is not a renewal of a policy we hav payment due on a prior policy we issued and due during the current
policy term covering the same risks.
(2) Discovery of fraud or material
policy, and to the producer misrepresentation by:
advance written notice of cancellation, stating (a) Any insured or his or her the reason for cancellation, at least:
representative in obtaining thi
a. 10 days before the effective date of insurance; ol
cancellation if we cancel for:
(b) You or your representative in
(1) Nonpayment of premium; or pursuing a claim under this (2) Discovery of fraud by:
(a) Any insured or his or her (3) A judgment by a court or an representative in obtaining this administrative tribunal that you have insurance; or violated a California or Federal law,
(b) You or your representative in haying as one of its necessary pursuing a claim under this elements an act which materially policy. increases any of the risks insured
b. 30 days before the effective date of
cancellation if we cancel for any other (4) Discovery of willful or grossly reason. negligent acts or omissions, or of any
violations of state laws or regulations

3. All Policies In Effect For More Than 60 establishing safety standards, by you or your representative, which
a. If this policy has been in effect for more materially increase any of the risks than 60 days, or is a renewal of a policy insured against.

IL 02 70 07 20 © Insurance Services Office, Inc., 2020 Page 1 of 4 (5) Failure by you or your representative Commercial Property Coverage Part to implement reasonable loss control
requirements, agreed to by you as a Farm Coverage Part - Farm Property - Farm condition of policy issuance, or which Dwellings, Appurtenant Structures And Household Personal Property Coverage Form
were conditions precedent to our use
of a particular rate or rating plan, if a. If such coverage has been in effect for 60 that failure materially increases any days or less, and is not a renewal of of the risks insured against. coverage we previously issued, we may (6) A determination by the Commissioner cancel this coverage for any reason, of Insurance that the: except as provided in b. and c. below. (a) Loss of, or changes in, our b. We may not cancel this policy solely reinsurance covering all or part of because the first Named Insured has:
the risk would threaten our
financial integrity or solvency; or (1) Accepted an offer of earthquake (b) Continuation of the policy coverage; or
coverage would: (2) Cancelled or did not renew a policy (i) Place us in violation of issued by the California Earthquake California law or the laws of Authority (CEA) that included an the state where we are earthquake policy premium
domiciled or surcharge.
(ii) Threaten our solvency. However, we shall cancel this policy if the (7) A change by you or your first Named Insured has accepted a new representative in the activities or or renewal policy issued by the CEA that property of the commercial or includes an earthquake policy premium industrial enterprise, which results in surcharge but fails to pay the earthquake a materially added, increased or policy premium surcharge authorized by changed risk, unless the added, the CEA.
increased or changed risk is included
in the policy. C. We may not cancel such coverage solely because corrosive soil conditions exist on
b. We will mail or deliver advance written
the premises. This restriction (c.) applies
notice of cancellation, stating the reason
only if coverage is subject to one of the
for cancellation, to the first Named
following, which exclude loss or damage
Insured, at the mailing address shown in
caused by or resulting from corrosive soil
the policy, and to the producer of record,
at least: conditions:
(1) 10 days before the effective date of (1) Commercial Property Coverage Part cancellation we cancel for - Causes Of Loss - Special Form; or nonpayment of premium or discovery (2) Farm Coverage Part - Causes Of of fraud; or
Loss Form - Farm Property,
(2) 30 days before the effective date of Paragraph D. Covered Causes Of cancellation if we cancel for any other Loss - Special. reason listed in Paragraph 3.a.
d. If a state of emergency under California
B. The following provision is added to the Law is declared and the residential Cancellation Common Policy Condition: property is located in any ZIP Code within

7. Residential Property or adjacent to the fire perimeter, as This provision applies to coverage on real determined by California Law, we may property which is used predominantly for not cancel this policy for one year, •esidential purposes and consistina of no beginning from the date the state of more than four dwelling units, and to emergency is declared, solely because coverage on tenants' household personal the dwelling or other structure is located property in a residential unit, if such coverage in an area in which a wildfire has is written under one of the following: occurred. However, we may cancel:

(1) When you have not paid the policy, at least 75 days, but not more premium, at any time by letting you than 120 days, before the expiration or know at least 10 days before the date anniversary date. cancellation takes effect; If we fail to give the first Named Insured (2) If willful or grossly negligent acts or shown in the Declarations notice of omissions by the Named Insured, or nonrenewal at least 75 days prior to the his or her representatives, are policy expiration, as required in the paragraph above, this policy, with no
change in its terms and conditions, shall
remain in effect for 75 days from the date
(3) If there are physical changes in the
that the notice of nonrenewal is delivered
property insured against, beyond the
catastrophe-damaged condition of or mailed to the Named Insured. A notice the structures and surface landscape, to this effect shall be provided by us to the first Named Insured with the notice of
which result in the property becoming
uninsurable. nonrenewal.

C. The following is added and supersedes any b. We may elect not to renew such provisions to the contrary: coverage for any reason, except as provided in Paragraphs C., d. and e.

Nonrenewal below.

1. Subject to the provisions of Paragraphs C.2.
c. We will not refuse to renew such
and C.3. below, if we elect not to renew this
coverage solely because the first Named
policy, we will mail or deliver written notice, Insured has accepted an offer of stating the reason for nonrenewal, to the first
earthquake coverage.

Named Insured shown in the Declarations,
and to the producer of record, at least 60 However, the following applies only to days, but not more than 120 days, before the insurers who are associate participating expiration or anniversary date. insurers as established by Cal. Ins. Code We will mail or deliver our notice to the first Section 10089.16. We may elect not to renew such coverage after the first
Named Insured, and to the producer of
Named Insured has accepted an offer of
record, at the mailing address shown in the
policy. earthquake coverage, if one or more of
the following reasons applies:

2. Residential Property
(1) The nonrenewal is based on sound
This provision applies to coverage on real underwriting principles that relate to property used predominantly for residential the coverages provided by this policy poses and consisting o to coverage and that are consistent with the tenants' household property contained in a approved rating plan and related documents filed with the Department he mile the
residential unit, if such coverage is written of Insurance as required by existing under one of the following: law;
Commercial Property Coverage Part
(2) The Commissioner of Insurance finds
Farm Coverage Part - Farm Property - Farm that the exposure to potential losses Dwellings, Appurtenant Structures_And will threaten our solvency or place us Household Personal Property Coverage Form in a hazardous condition. A a. If this policy provides coverage as hazardous condition includes, but is described in the preceding paragraph, not limited to, a condition in which we and we elect not to renew this policy, we make claims payments for losses will mail or deliver written notice, stating resulting from an earthquake that the reason for nonrenewal, to the first occurred within the preceding two Named Insured shown the years and that required a reduction in Declarations, and to the producer record policyholder surplus of at least 25% at the mailing address shown in the for payment of those claims; or IL 02 70 07 20 © Insurance Services Office, Inc., 2020 Page 3 of 4 (3) We have: However, we may nonrenew:
(a) Lost or experienced a substantial (7) If wilful or grossly negligent acts o reduction in the availability or omissions by the Named Insured, or scope of reinsurance coverage; his or her representatives, are or discovered that materially increase
any of the risks insured against;
(b) Experienced substantial
ncrease in the premium charged (2) If losses unrelated to the postdisaster for reinsurance coverage of our loss condition of the property have residential insurance occurred that would collectively
property
policies; and render the risk ineligible for renewal;
the Commissioner has approved a
plan for the nonrenewals that is fair (3) If there are physical changes in the property insured against, beyond the
and equitable, and that is responsive catastrophe-damaged condition of to the changes in our reinsurance the structures and surface landscape, position. which result in the property becoming
d. We will not refuse to renew such uninsurable.

3. We are not required to send notice of
Insured has cancelled or did not renew a nonrenewal in the following situations:
policy, issued by California
a. If the transfer or renewal of a policy,
Earthquake Authority, that included an
without any changes in terms, conditions
earthquake policy premium surcharge.
or rates, is between us and a member of
e. We will not refuse to renew such our insurance group. coverage solely because corrosive soil b. If the policy has been extended for 90 conditions exist on the premises. This days or less, provided that notice has restriction (e.) applies only if coverage is been given in accordance with Paragraph subject to one of the following, which C.1.
exclude loss or damage caused by or
c. If you have obtained replacement
resulting from corrosive soil conditions:
coverage, or if the first Named Insured
(1) Commercial Property Coverage Part has agreed, in writing, within 60 days of - Causes Of Loss - Special Form; or the termination of the policy, to obtain (2) Farm Coverage Part - Causes Of that coverage.

Loss Form - Farm Property, d. If the policy is for a period of no more Paragraph D. Covered Causes Of than 60 days and you are notified at the Loss - Special. time of issuance that it will not be
renewed.
f. If a state of emergency under California
Law is declared and the residential e. If the first Named Insured requests a property is located in any ZIP Code within change in the terms or conditions or risks or adjacent to the fire perimeter, as covered by the policy within 60 days of determined by California Law, we ma the end of the policy period. not nonrenew this policy for one year f. If we have made a written offer to the first beginning from the date the state of Named Insured, in accordance with the emergency is declared, solely because timeframes shown in Paragraph C.1., to the dwelling or other structure is located renew the policy under changed terms or in an area in which a wildfire has conditions or at an increased premium occurred. rate, when the increase exceeds 25%.

PROPOSED SCOPE OF SERVICES
4Creeks Public Works Department is made up of members who solely work on City Engineering tasks. Some of our public works team members were previous city employees or were a contract City Engineer for various cities in the Central Valley. We also currently serve as the Interim City Engineer and would be excited to continue these services.

With this experience, we understand the varying and sometimes competing needs of city departments, funding agencies, city residents, and city businesses; we understand the numerous oversight agencies, regulations, standards, and guidelines that must be followed; and we also understand it is critically important to deliver projects on schedule and within budget for the City. We know the City's resources can be limited and priorities can often change. Our team has the capacity and availability to complete the tasks and projects that would be assigned through this contract, understanding these variables.

We understand the scope of work for professional engineering services is broad. Based on our experience as current or previous City Engineers, we are confident our team is familiar with and able to complete the scope of work items listed in the RFQ and others. 4Creeks will provide professional engineering and surveying services to the City of Farmersville on an as-needed basis. We understand that the specific scope of work and fee schedule for each work product will be individually agreed upon between 4Creeks and the City. 4Creeks is prepared to provide on-call services, including but not limited to the following:

Advisory Services
4Creeks, as the on-call City Engineer, shall:

Regularly attend the City Council meetings and prepare staff reports and other necessary documents. • Attend and participate in meetings as a representative of the City of Farmersville as requested by the City Manager or other designee.
• Communicate and advise City officials and staff on engineering-related items through meetings, teleconference, and • Furnish advice and consultation on the operation, maintenance, and permitting of the City's storm water drainage system, waste-water collection system, circulation and transportation system (streets and roads), and other City-owned facilities under the direction of the City Manager or other designee.

Assist in grant application development and management for regional, state, and federal programs. • Prepare drawings, diagrams, graphs, charts, databases, spreadsheets, and tables using common desktop, computer- aided design, and/or GIS software as requested by the City. • Be a licensed civil engineer authorized to sign and seal engineering plans. • Other engineering, survey, or other related tasks as needed and/or requested by the City.

Development Projects
For development projects, 4Creeks shall:

Consult on development projects and permit applications including reviewing project plans and proposals by private applicants for compliance with City Code and other applicable requirements; meet with residents, contractors, developers, engineers, etc. as necessary and requested by staff.

Provide permit review services for various types of permit applications for private utility improvements, residential/commercial improvements, and other common permit applications, and conduct inspections associated with such permits and applications as needed.
• Participate in the development review process reviewing site plans and providing comments, as well as assisting applicants in understanding the City Municipal Code requirements, development standards, and specifications.

Provide special engineering reports regarding such matters as assessment district formation, developer fees, etc.

Establish performance, labor, and material bond amounts, when required; inform the City of the required securities and fees within the proper time sequence of development review.

Provide construction management and inspection services for a variety of private development projects to ensure compliance with the approved plans, specifications, City standards, and other applicable local, state, and federal requirements.

Public Works Construction Projects
For City construction projects, 4Creeks shall:
• Prepare preliminary engineering analyses, cost estimates, and/or feasibility studies for various public works improvements as requested.
• Prepare detailed contract documents, including plans, specifications, engineers opinion of probable construction costs for public works projects, and prepare required applications for construction approval by other governmental agencies.

Assist the City in the review of construction bids and in the selection of qualified contractors • Provide construction management and inspection services to ensure compliance with the approved plans, specifications, City standards, and other applicable local, state, and federal requirements. • Verify the City's compliance with state and federal guidelines regarding public works projects, including but not limited to prevailing wage and Davis-Bacon wage requirements.

Capital Project Management
4Creeks, as the on-call City Engineer, shall:
• Assist the City in identifying current and future capital projects and document a recommended budget, scope, schedule, status, organizational responsibility (including other professional engineering firms and consultants) and funding sources. • Develop regular reporting and monitoring processes to ensure implementation and completion of scheduled project tasks. • Track and monitor project status and specific milestone completion; facilitate discussions and decisions necessary to keep the project on schedule.
• Identify and report concerns regarding meeting capital projects goals to the City Manager or their designee as needed. • Working with the Finance Department, assist with processing payments and invoices for all state, federal, and regional grant funding, monitor budget expenditures, and assist with review of contracts, proposals, invoices, and purchase orders. • Create and store computer files, paper copies and other types of records and files of work performed for the City. As indicated in the RFQ, all working papers and related supporting documents, including records of professional time spent, will be retained for a period of five years after delivery of the required documents.

Other Duties Required
4Creeks, as the on-call City Engineer, shall:
• Assist with the maintenance of the City's GIS database for City streets, storm drain, and other infrastructure and land use data.
• Provide a monthly report to staff and/or City council outlining project activities and updates.

Ensure compliance with Caltrans requirements and facilitate audits by Caltrans and other state and federal agencies, including but not limited to, providing requested and applicable documents, policies and reports, if required. • Assist with updating and developing the City's Construction Standards and Specifications for subdivisions, building, public works, and park projects.

Multiple Specialties
4Creeks is fortunate enough to have multiple specialties under one roof. In addition to civil engineering, we also have traffic engineering design and analyses, land surveying, GIS, grand writing and funding administration, utility design and coordination, construction management and inspection, parks and recreation engineering, water resources, environmental design and compliance, structural engineering, planning, and urban design. This diverse range of disciplines and services is of great benefit to the City of Farmersville. The 4Creeks team is available to provide the following services indicated in the RFQ, as well as others:

Civil Engineering
• Plan-checking for new residential subdivisions, • Engineering work related to construction projects, including commercial, and industrial improvement projects design, plan, and specifications preparation • Hydraulic analysis of the City's water, sewer, and storm Street and road design drainage facilities Review inspection reports or designs for bridges, retaining • Evaluating the City's utilities walls, and other structural elements • Engineering services or field engineering work on the Infrastructure master plans and fee studies City's public facility construction projects Provide updates to Municipal Improvement Standards as • Opinion of probable construction costs required or every five (5) years • Special study work on specific projects Site plan review participation Assist City staff in updates or preparation of the City's Attend City Council meetings, technical meetings, and master plans and the capital improvement plan special workshops as needed or directed and represent City at other agency meetings
Traffic Engineering Construction Related Services
• Traffic engineering design and reports Bid administration Bicycle and pedestrian facilities Construction management Speed studies Construction observation
• Traffic signalization, striping, and signage Project coordination Safe Routes to School Contract administration
Claims analysis and support
Landscape Architecture • Scheduling and cost estimating • City and regional master plans • State-approved labor compliance program pened man elor pan and resign.

Surveying and GIS
Comprehensive and Environmental Planning Topographic, ALTA, boundary, and cadastral surveys Construction staking
General plans
Right of way acquisitions
• Comprehensive and specific plans
• Master planning
Data integration services
CEQA and NEPA compliance
• Road and sign attribute inventories
Housing studies GIS strategies and implementation plans Zoning ordinances Aerial photography coordination
•
• Air quality/ISR
Web-based GIS systems
Biology and Environmental Services
Plant and wildlife species surveys
Ecosystem evaluations
Wetland delineations
• Local, state, and federal agency permitting
Habitat conservation plans
Revegetation planning and monitoring
Construction monitoring

LINO CITY OF LINDSAY
CITY 7
Office of the City Manager
Daymon Qualls
251 Honolulu Street | P.O. Box 369 | Lindsay, CA 93247
EST. 1910
CALIFORNI [email protected] | 559.562.7102
October 2, 2024
To Whom It May Concern:

I am pleased to provide this updated letter of recommendation for 4Creeks Engineering, which I initially penned while serving as the Public Works Director for the City of Exeter. Since then, I have transitioned to the role of City Manager for the City of Lindsay, where I continue to recognize the exceptional capabilities of 4Creeks.

In September 2020, the City of Exeter contracted with 4Creeks Engineering to manage the construction and inspection services for the Visalia Road Improvement Project. Throughout this project, 4Creeks consistently demonstrated their expertise in construction management. Their team adeptly handled all aspects of the project, including contract compliance, schedule adherence, and effective resolution of requests for information and change orders. 4Creeks' ability to promptly address challenges significantly minimized disruptions and maintained project momentum. Their knowledgeable staff quickly identified potential issues in the field and delivered innovative solutions, which not only kept the project on track but also optimized costs. Remarkably, their value engineering efforts yielded over $600,000 in savings on a $4 million project, enhancing both the quality and longevity of the infrastructure.

Moreover, 4Creeks worked effectively with Southern California Edison to coordinate necessary utility relocations, demonstrating a commitment to collaboration that proved essential for meeting the project's timeline. Their strategic approach to relocating a sanitary sewer lift station enhanced safety for public works personnel and improved traffic flow. Additionally, their facilitation of a complete landscape redesign significantly elevated the project's aesthetic appeal while promoting water conservation.

I have the utmost confidence in 4Creeks Engineering and their ability to deliver outstanding results.

Their professionalism and innovative thinking make them a valuable partner for any municipality. I look forward to the prospect of working with them on future projects in Lindsay.

Please feel free to contact me if you have any questions or require further information.

Sincerely,
Dan Sials
LINDSAY... HEART OF CENTRAL

THE FRIENDY CITY CALIFORNIA ORANGE AREA
LILOF
City Manager's Office City Attorney Administrative Services DINURA 559/591-5904 559/734-6729 559/591-5900
Development Services Public Works Services Engineering Services 559/591-5906 559/591-5924 559/591-5906
Together, A Better Community
Parks & Community Services Fire/Ambulance Services Police Services CALIFORNIA: 1906 559/591-5940 559/591-5931 559/591-5914 November 30, 2022
To Whom it May Concern:

I am pleased to provide a letter of recommendation on behalf of 4Creeks Engineering, Inc., with whom I have personally worked over ten years while they have served as both the contract City Engineer, or On- call Services Engineer for the City of Dinuba.

I have found 4Creeks to be a responsible and responsive full-service firm that provides a comprehensive package of municipal engineering services. Whether developing and implementing successful capital improvement projects, serving as an integral part of the development review unit, or simply providing on-call public works consulting services, 4Creeks has proven to be a valuable member of the team and aided the City in its growth and development.

In addition to the traditional civil engineering and land surveying services that 4Creeks provides, we also found great value in the firm through their Construction Management and Inspection services. They have successfully administered many federal and state-funded projects and ensured that the City was able to fully utilize those funds and deliver the projects to the community. 4Creeks' staff has experience in community development, which has been critical to helping ensure that new growth is managed properly and in accordance with the City Code, adopted standards, development guidelines, and master plans. The capital improvement projects delivered have included transportation improvement projects, large storm drainage improvements, park and trail improvements, new lighting projects, railroad safety improvements, active transportation upgrades, and more.

In summary, I highly recommend 4Creeks Engineering to your agency for your engineering service needs. Please contact me for any questions or for any additional information needed.

Sincerely,
Ismael Hernandez
Public Works Director
City of Dinuba
1088 E. Kamm Ave.

Dinuba, CA 93618
Office (559) 591-5924
[email protected]
"Advancing the Quality of Life for AlI"
188

PROJECT MANAGEMENT
March 28, 2022
To Whom It May Concern:

Please accept this letter as a recommendation for the 4Creeks Civil Engineering, Surveying, and Construction Management and Inspection departments. I have had the opportunity to work with their • Sure in and team of professionals over the past 3 years on a wide variety of projects including street reconstructions, underground utility installations, and a range of others through the City of Tulare's various on-call services contracts. Creeks continues to provide timely, professional and comprehensive services to successfully complete projects, while looking out for the City's interests.

Over the past 3 years, 4Creeks has successfully performed Design Engineering, Surveying, Construction Management, and Inspection services for the City. Regardless of what project they are working on, or in what capacity, they have completed work on schedule and within budget (without the request for change orders, unless the City has requested a significant change in the scope of work). During construction, their quick turnaround and practical solutions have helped our projects move forward smoothly and have saved the City time and money.

I appreciate the collaborative approach of the 4Creeks staff and their ability to control a project, engage team members, and display high standards and ethics as they strategically administer expectations and enforce the requirements of contract documents. Their detailed documentation and tracking of daily progress and project information, and managing of schedules and budgets have played an important role in delivering successful projects for the City of Tulare.

Overall, the 4Creeks team is responsive, easy to work with, and delivers great products. If you have any questions, please do not hesitate to contact me at (559) 684-4209 or [email protected].

Sincerely,
Nick Bartsch
Sr. Project Manager
(559) 684-4209
[email protected]
411 E. Kern Avenue • Tulare, California 93274 • 559.684.4209 • Fax 559.685.5631 • www.tulare.ca.gov 4CREEKS
4Creeks, inc.
324 S. Santa Fe Street, Visalia, CA 93292
(559) 802-3052
4-creeks com
Attachment A
Cover Sheet
City of Farmersville
RFP for Professional Civil Engineering Services
Name of Firm: 4Creeks, Inc.

Mailing Address: 324 S. Santa Fe Street, Visalia, CA 93292 Contact Person: Elsa Mejia, PE [email protected]
Telephone: (559) 802-3052 Fax: (559) 802-3215
Firm is a: Joint Venture
California Corporation
Partnership •
Sole Proprietorship •
Other •
Firm's Federal Tax ID Number: 26-2565232
Firm's or Individual's Professional Engineering Registration Number: California - No. 92473 Firm's or Individual's Professional Surveyors Registration Number: California - No. 8163 December 3, 2024
Signature of Authorized Representative Date
Randy Wasnick, PLS December 3, 2024
Typed Name of Authorized Representative Date
December 3, 2024
Signature of Authorized Representative Date
Elsa Mejia, PE December 3, 2024
Typed Name of Authorized Representative Date

BUREAU
COSM:KOLOK

VERITAS

REQUEST FOR PROPOSAL

YCITYOF FARMERSVILLE

PROFESSIONAL CIVIL ENGINEERING SERVICES
December 3, 2024

CITY OF FARMERSVILLE
Attention: Rochelle Giovani, City Clerk
909 W. Visalia Road
Farmersville, CA 93223
559.747.0458
[email protected]

CONTACT REGARDING THIS PROPOSAL
Craig Baptista, Vice President - West, Plan Check & Inspection Bureau Veritas North America, Inc.
600 N. Rosemead Blvd., Suite 233 • Pasadena, CA 91107
P. 916.514.4516 • C. 916.291.9151 • F. 916.725.8242
E. [email protected]
BUREAU VERITAS 600 N. Rosemead Bivd., Suite 233, Pasadena, CA 91107 Proposal No. 9718174
2 P. 626.325.9800 | www.bvna.com
TAB 1. LETTER OF

INTEREST
TAB 1. LETTER OF INTEREST
Bureau Veritas North America, Inc. has no exceptions with the City's terms and contract conditions stated in this RFQ/P, including, but not limited to, insurance and the Agreement for Professional Services, and will be subject to discussion and negotiation with the City.

Bureau Veritas North America, Inc. complies with nondiscrimination requirements of the State and the Federal Government. We look forward to the opportunity to discuss the City's needs and are committed to continuing to build a successful relationship to help support the community by augmenting your staff, maximizing efficiencies, promoting transparency in our work and exceeding your expectations.

Sincerely,
Bahth
Craig Baptista, M.B.A. Orland Obtera, EIT, LSIT
Vice President - West, Plan Check & Inspection Project Manager 600 N. Rosemead Blvd., Suite 233 600 N. Rosemead Blvd., Suite 233 Pasadena, CA 911071 asadena, CA 911071
P. 916.514.4516 | C. 916.291.9151 P.858.863.2000 C. 949.210.5781 E. [email protected] E. [email protected] BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 P. 626.325.9800 | www.bvna.com
TAB 2: PROJECT UNDERSTANDING AND APPROACH
FIRM INTRODUCTION • Entitlement Review • Land Development (i.e., Bureau Veritas is a multinational corporation with a history • Staff Augmentation grading, streets, hydrology, which includes over 196 years of providing worldwide regulatory • Surveying & Subdivision water quality management compliance service to industry and governmental agencies. Maps (i.e., lot line plan) Founded in 1828, Bureau Veritas is a global leader in quality adjustment, tract map, • Water Quality Management assurance, health, safety, and environmental (QHSE) solutions. parcel map, certificate of Plans (WQMP) Recognized and accredited by the largest national and compliance) • Utility (i.e., wireless international organizations and with over 82,000 employees, the • Hydrology and Hydraulics telecommunication and firm has unparalleled resources to manage projects requiring a investor-owned utilities) broad range of expertise across vast geographies. With operations

PROJECT APPROACH
in 140 countries and all continents, Bureau Veritas draws on General Overview of Services
the synergies between its local teams and dedicated technical centers throughout the world. The firm's local presence allows BV's extensive experience providing Plan Review of various it to provide timely delivery and exceptional customer service improvement plans, documents, and technical studies to other in the most cost-effective manner and it is the top independent public agencies enables the firm to evaluate items which are environmental consulting firm and largest elevator inspection essential to providing effective services to the City of Farmersville. firm in the United States. BV offers services which range from reviewing a single, complex Within the United States, Bureau Veritas North America, Inc., a or unique project to handling all plan check needs for an entire corporation incorporated in the state of Delaware, is recognized jurisdiction. BV's staff is dedicated to providing the highest level as being the largest code compliance firm in the nation with of customer service and ensuring all work is in conformance with over 4,000 employees working out of 100+ offices. Many of the all requirements. The firm's resources can be adjusted on fast- firm's staff have been public agency employees or augmented track projects to meet demanding schedules, as needed. public agency personnel who know and understand government Plan Check Compliance Standards processes. Consequently BV is ready to step in immediately to The firm's professional staff evaluates all city, state, and federal provide Farmerville one integrated source to meet its needs. requirements applicable to the project before beginning a review.

The firm has provided conceptual design review, plan review Requirements for civil infrastructure originate from multiple (e.g., structural, mechanical/plumbing, electrical, fire, access sources including statutory requirements, local ordinances and compliance, architectural, civil, etc.), building official, permitting, design guidelines, federal requirements such as ADA and NPDES, and inspection (building, threshold, etc.) services for more than state requirements including the requirements of any affected 500 municipalities throughout the United States. BV's clients utilities, districts, or agencies. include jurisdictions of all sizes, universities and education Civil infrastructure and site plans are reviewed for conformance to institutions, and high profile projects.
the following quality standards:

FIRM CAPABILITIES
• Grading ordinances
BV will always strive to deliver excellent service and work hard • Greenbook
to meet and exceed the City's expectations regarding all agreed • Geotechnical report recommendations
upon turnaround times. Our proposed program establishes a process to ensure that the City will receive only the highest • Conditions of approval of the use permit or tentative map quality plan reviews. We will provide the City with services with • Municipal code and local ordinances the objective of verifying compliance with the City's adopted • Jurisdiction's design guidelines and standard plans and civil codes, zoning ordinances, drainage regulations and other specifications adopted ordinances, policies and standards, as well as other • ADA and Title 24 accessibility standards relevant program standards and requirements. • NPDES and WQMP requirements when applicable The firm has specific experience working through a variety of • Environmental mitigation requirements challenges including infill commercial development, adaptive • Requirements of affected outside agencies and utility reuse and change of occupancies of existing buildings, retrofit of districts un-reinforced masonry or soft-story buildings, large commercial BV's professional plan checkers will provide a comprehensive shopping centers and mixed-use multi-family developments, live- assessment of the conformance of submitted improvement plans work projects, and high tech, research and development facilities to these quality standards as well as others required by the City BV's Professional Service offerings relative to the needs of the City of Farmersville. of Farmersville include, but are not limited to:

BUREAU VERITAS 600 N, Rosemead Blvd., Suite 233, Pasadena, CA 91107 8 P. 626.325.9800| www.bvna.com
TAB 2: PROJECT UNDERSTANDING AND APPROACH
• Surveying Certificates of Correction
• Record drawing preparation Review of proposed map amendments and Certificates of • ADA compliance Correction prepared pursuant to the City's Municipal Code and ordinances and §66469 of the Subdivision Map Act.
• Site development & Subdivision (i.e., lot line adjustment, tract map, parcel map, certificate of compliance) STORMWATER COMPLIANCE • Land Development (i.e., grading, streets, hydrology, water As a national leader in program administration services, BV offers quality management plan) a comprehensive solution to Stormwater NDES compliance • Utilities (i.e., wireless telecommunication and investor- needs. The firm has been at the forefront of stormwater owned utilities) compliance understanding issues and challenges faced • Storm drain hydrology by agencies.
• Structural designs BV's depth of in-house expertise assures no ramp up and fully-integrated programmatic solutions from developing implementing, and coordinating the City's overall compliance program to plan production and review, staff training, and site inspection.

As a NPDES Coordinator for various cities, BV developed a proven, programmatic approach to NPDES compliance activities. The firm has successfully written and received approval from Regional Water Quality Control Boards (RWQCBs) for local implementation plans and represented agencies at Principal Permittee meetings to respond to questions regarding permit implementation.

Consequently, BV staff have the perspective and experience to translate RWQCB expectations for permit requirements into

MAP REVIEW AND SURVEYOR SERVICES
an efficient and manageable program. The firm's seasoned BV's professional staff can provide comprehensive Surveyor engineering staff has prepared Stormwater Pollution Prevention services and an optional City Surveyor as required or requested Plans (SWPPPs) and Water Quality Management Plans (WQMPs, by the City.
also called Stormwater Management Plans), provided plan check Final Maps and Parcel Maps of SWPPP and WQMP documents, developed cost-effective Best Review Final Maps and Parcel Maps for conformance to the Management Practices (BMPs), and inspected construction BMPs requirements of the Subdivision Map Act, the Land Surveyors Act, for municipal projects and yearly industrial/commercial facilities. the City's Municipal Code and ordinances, the approved Tentative As part of this work, BV staff also prepared materials and have Map, and any conditions of approval which have been set by the spoken on behalf of agencies regarding public information and Planning Commission. Certification of the technical accuracy of education outreach. The firm has the resources and expertise to approved maps in accordance with $66442 and §66450 of the get the job done - more quickly, cost-effectively, and accurately Subdivision Map. for the City.

Reversions to Acreage INSPECTION METHODOLOGY
Review Reversions to Acreage Maps prepared pursuant to the BV will provide the City with ICC and CASp certified personnel City's Municipal Code and ordinances. who will adhere to the following procedure to deliver building inspection services:

Lot Line Adjustments and Parcel Mergers
• Read and study project specifications, plans, and drawings Review of legal descriptions prepared to affect Lot Line to become familiar with project prior to inspection, ensuring Adjustments pursuant to §66412(d), and Parcel Mergers pursuant structural or architectural changes have been stamped as to §66451.10 of the Subdivision Map Act.
approved by appropriate authority and recognizing the need Legal Descriptions and Plats for and requiring plan checks for electrical, plumbing, and Review and/or preparation of legal descriptions and plats for right- mechanical code requirements. of-way takes, easements, or for other purposes when necessary. • Perform and document inspections on construction projects to determine all aspects of the project such as foundations, building, electrical, plumbing, and mechanical systems
BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 10 P. 626,325,9800 | www.bvna.com
TAB 2: PROJECT UNDERSTANDING AND APPROACH
design for over 10,000 projects. BV has gained a solid reputation in the industry for managing projects with cost efficiency, on schedule, within budget, and to the full satisfaction of our clients.

CARE PROGRAM - A PROVEN, FORMALIZED & INTEGRATED PLAN REVIEW PROCESS The plan review process we follow for efficient completion of concurrent task management is shown in the flowchart below and managed through our CARE Program, a formalized and integrated process whereby Coordination, Analytical, Review, and Expert management/quality control functions are consistently implemented on each and every project. We will implement a comprehensive program based on best practices to validate that each and every review is thorough, accurate, consistent, and timely. This system's success is based on thousands of hours of practical, real-world experience by our dedicated personnel and their unique ability to interact quickly and efficiently with your staff. The specific roles of each of our CARE elements include:

Coordinator:

Our clerical personnel will handle various administrative functions, such as logging information (project tracking, time budgeting), managing project controls, maintaining and distributing communications, reviewing agendas and ordinance issues, and fielding calls on project status. The Coordinator is the first line of contact for each project submittal.

Analyst:

Our analysts will review submittals, title sheets, and non-design items; maintain files; monitor due dates; monitor contract budget and status tracking reports; and coordinate invoicing. Our analysts also maximize and "right place" personnel resources to meet turnaround times in a quality manner. When assigning resubmittals to staff, our Analyst ensures consistency by passing the project to the same reviewer that performed the previous reviews. Reassignments are done when unforeseen circumstances dictate.

Reviewer:

Our experienced public works plan reviewers will routinely review agency standards, ordinances, guidelines, and checklists; create comments letters; coordinate project return with the coordinator; attend review meetings; and communicate questions/solutions to project stakeholders. Because of our depth of resources and project tools (checklists, corrections letters, etc), reassigned projects can be reviewed without missing deadlines or causing unnecessary rechecks Expert:

Our experts will provide quality review of applicable plans, studies, and reports in accordance with all accepted engineering, Subdivision Map Act, and industry professional practices and shall comply with the applicable regulations; visit the client contact regularly; monitor project progress with the reviewer; disseminate project/agency information to the team; train team members; peer review comments letters; and communicate questions/solutions to stakeholders. Our Experts provide the quality assurance reviews to each project which will minimize the number of resubmittals.

PLAN REVIEW PROCESS
Coordinator Analyst Reviewer Expert
Hydrology/
Hydraulic Report
Bureau Veritas
City Discuss Key issues Storm Drain
Assigns Project Receives Plans & Improvement
Enters Information with City Plan Review
Into Web-Enabled Street
System & Tracking Log i Plan Review Quality Review
Sewer
Improvement
Title Sheet & Bond Plan Review
Estimate Review Rough & Precise
Grading Plan Prepare
Corrections Memo Return to the City
Submittal Intake Review
Checklist

NPDES / WOMP
Review
Distribute Plan to Enter Information
Appropriate Plan → Structural Plan Into Web-Based
Review
Reviewers Tracking System
Tract & Parcel
Maps
BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 12 P. 626.325.9800 | www.bvna.com
TAB 3: RELEVANT EXPERIENCE

FIRM'S EXPERIENCE IN PERFORMING WORK OF A SIMILAR NATURE For over 49 years, BV has provided comprehensive municipal consulting services across the United States. Ourteam can provide the City of Farmersville with general plan review and engineering plan review services performed by licensed engineers with direct experience but not limited to various engineering designs and/or studies, site grading, drainage, National Pollutant Discharge Elimination System (NPDES), Standard Urban Stormwater Management (SUSM) Plan, Low Impact Development (LID), and hydromodification. The following provides a description from similar projects performed for other government entities.

ORANGE COUNTY PUBLIC WORKS, CA

CIVIL ENGINEERING, BUILDING PLAN REVIEW & INSPECTION SERVICES Project Reference: Bea Bea Jimenez, Division Manager, Land Development A. 601 N. Ross Street, #365 • Santa Ana, CA 92703-4048
P. 714.667.8852
E. [email protected]
Dollar Amount of Contract: Time and Materials
Date of Performance: 2019 - Present (on-going services) Project Description: BV has been providing building and civil engineering plan review and inspection and services since 2012 Orange County Public Works. BV is the Prime Consultant. Select projects include:
• Rancho Mission Viejo (The Ranch) Land Development Plan Check - BV has provided plan check and map check review of various projects and backbone infrastructure associated with Planning Area 1 of the Ranch Plan. The 23,000-acre development is composed of 6,000 buildable acres. Bureau Veritas staff reviewed tentative maps, site development plans, rough grading and precise grading plans, Runoff Management Plans, hydrology and hydraulic studies, Water Quality Management Plans, revetment plans, storm drain plans, and street improvement plans, checking for conformance to the County of Orange standards and regulations, easements and right-of-way requirements and for conformance to the conditions of approval. BV is currently collaborating with OCPW as they prepare to begin the next Planning Areas of this development. The scope of these next phases includes the development of 3,313 gross acres (2,666 development acres and 647 open space acres), 7,500 maximum dwelling units, over 3.2 million sq. ft. of non- residential development, a 201 acre urban activity center, a 19 acre neighborhood activity center, and a 50 acre business park. • John Wayne Airport Terminals A and B - On behalf of Orange County Public Works, BV reviewed plans for the seismic strengthening of Terminals A and B of John Wayne airport for OCPW. The terminals were constructed with steel moment frame system in the 1970s. Each terminal is around 160,000 sf. After strengthening, both terminals will meet ASCE-41 criteria as essential facilities. In 2013, a seismic analysis was conducted to investigate the ability of JWA to maintain Essential Facility performance in Terminals A and B. The terminals were originally constructed with steel framing with flat and high bay arched metal roof systems that included brittle wide flanged-beam connections which lacked the ductility to withstand major earthquakes. The seismic strengthening and retrofit included improvements to architecture, electrical infrastructure, heating, ventilation, air conditioning, mechanical systems, lighting systems, ADA compliance, IT systems, security and closed circuit television (CCTV) systems, general aesthetics improvements, and fire sprinkler and alarm systems.

CITY OF CHINO, CA

ON-CALL ACCESSIBILITY DESIGN DRAFTING AND PLAN CHECK SERVICES Project Reference: Karen Campbell, Public Works Project Manager A. 13220 Central Avenue • Chino, CA 91710
P. 909 334 3403
E. [email protected]
Dollar Amount of Contract: Time and Materials
Date of Performance: 2019 - Present (on-going services) Project Description: BV is currently providing on-call accessibility design, drafting, and plan check services for ADA grievance projects and pedestrian accessibility for public works capital improvement projects. The project includes scope, design, and construction of new improvement and alteration projects in compliance with Federal, State, and Local accessibility regulations; including ADA, California Building Code, and the City of Chino ordinances and policies.

BUREAU VERITAS 600 N. Rosemead Blvd, Suite 233, Pasadena, CA 91107 14 P. 626.325.9800 | www.bvna.com
TAB 3: RELEVANT EXPERIENCE
Project Description: Provided civil engineering design services at two West Los Angeles College. Projects included installation of vegetated bio-filtration system, installation of drainage improvements, installation and integration of grate inlets, design of a new maintenance and operations vehicle wash down area, and improvement to stormwater drainage.

The Parking Lot 5 Bio-filtration Project consists of a vegetated biofiltration area located in the existing grassed area located south of the boundary of Parking Lot 5, north of the baseball field and west of the soccer field. Parking Lot 5 is bounded by Freshman Drive to the west, 'B' Street and sloped landscaping to the east, and 'F' Street to the north, and a grassed turf area and the soccer field to the south. The new bio-filtration area will be installed in this existing grassed area to the western portion of the south of Parking Lot 5, and north of the WLAC baseball field. The new bio-filtration area will provide treatment from storm water runoff from the entire drainage area of Parking Lot 5 and will not impact existing parking. The total tributary drainage area is 2.91 acres, of which approximately 100% is impervious surface (pavement and building roofs of the new TLC2 project). Preliminary investigations conclude that the entire drainage area slopes south west. Treated runoff from the vegetated biofiltration area will be directed via underdrains to the nearby existing storm drain pipe in Sophomore Drive. The completed project will provide storm water mitigation and compliance under the future Small MS4 Permit for all the WLAC Parking Lot 5 and the new TLC2 building. .. 1
BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 16 P. 626.325,9800 | www.bvna.com
TAB 4: CAPACITY AND RESOURCES
APPROACH TO MANAGING RESOURCES The firm will provide all necessary resources, materials, BV will meet with the City to define their scope of services, equipment, tools, and technology to its staff. Each office has a project performance needs and expectations, any key issues substantial library which is continually updated with the most that may need special attention, turnaround review schedule, current code books and reference materials. communication and work flow process protocol, and key A Foundation Rooted in Design stakeholder contacts. Setting expectations initially promotes BV seeks to deliver review services which meet the high standards a partnership to create a customized solution which achieves of its municipal clients. When it comes to the specific review project goals.
services being requested by the City, a strong foundation BV has the ability to perform all of the requirements outlined in which enables the delivery of this caliber of services goes the RFQ, including reviews of digital engineering documents and beyond engineering licenses and a deep understanding of code plans for correctness, compliance with federal, state, county and compliance specifications and regulations. There is added benefit local regulations, design calculations and technical specifications to having a team with a robust engineering design background related to materials for proposed improvements; preparing and which enables these individuals to understand both sides of the transmitting digital lists of correction and plan redlines to the development process. BV is a firm which has such a team. responsible party and City; attendance as needed at meetings Civil engineering services at BV are an integral part of the on project issues; responding to inquiries on status and/or plan firm's planning, infrastructure, and facilities work. In addition check issues; and retaining digital record of plan check activity to to providing street, grading and drainage, and utility design include supporting documentation for the contract period and services, BV's civil group offers specialized expertise in the one year thereafter, rendering the digital record to the City upon areas of site development, transportation, water resources, request.
water and wastewater, and construction administration and As an ISO 9001 certified firm, BV undergoes systematic, management. BV is actively involved in projects from pre-design independent audits of its management systems to meet rigorous through construction, providing bid phase assistance, contract objectives and provide continuous improvement in key areas. administration, and management support. The firm is highly The firm consistently incorporates proven best practices and experienced in the entire planning, design, and construction protocols as part of its quality management system to meet process of capital projects. and exceed ever-increasing customer requirements. These tools BV's team has provided civil engineering plan design and review include implementation of an established quality assurance/ services performed by licensed engineers with direct experience quality control program using the BV CARE program for the with site grading, drainage, National Pollutant Discharge intake, tracking, and review of plans to enhance quality and Elimination System (NPDES), Standard Urban Stormwater
streamline processing/approval; electronic plan check to Management (SUSM) Plan, Low Impact Development (LID), and expedite turnaround times which save time and money; and hydro-modification. The firm's team is highly qualified because the utilization of web-based document control system which of their extensive experience in planning, design, construction, fosters collaboration, 24/7 access to documents and reports, and and maintenance of structures and altering geography to meet a enhances overall communication.
client's specific needs for each project assigned

STABILITY, CAPACITY, AND RESOURCES
Knowledge and Expertise
The firm's more than 4,000 professionals are spread throughout BV and our proposed, locally-based staff for this contract have the United States, making it possible for it to have highly qualified a long-established history working for the nearby municipalities plans examiners and inspectors available expeditiously even for the most remote project. BV retains the requisite depth of to perform in-house and outside plan check, civil and other lead professionals to step in and take charge. The firm retains engineering department services. Consequently, we can leverage a breadth of expertise to meet the needs of the City, and offer additional professionals at various offices which can be assigned to a project assignment at any given point of time in the event highly qualified engineers as well as ICC and CASp certified staff who are in close proximity and can quickly respond to the City's additional staffing is required with minimal to no lead time in requests.
order to provide our clients the highest level of satisfaction and no interruption of services. BV's team is intimately familiar with the policies and procedures It is BV's goal to exceed client expectations by being present, necessary for building and maintaining a thriving building and community development department, selecting and managing punctual, and professional in all interactions with the City's staff personnel from administrative to key management positions, and as well as with any and all contractors and stakeholders involved usingcreative and leading-edge approachesto reachingsuccessful in a project.
solutions to tough problems. Because the firm's back office deals BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 18 P. 626.325.9800 | www.bvna.com
TAB 4: CAPACITY AND RESOURCES
Currently, BV is at 70% capacity. Any projects associated with this • Data Collection - continual collection of project data to help contract will in no way impact the firm's current scheduling and identify potential problems. Sources include materials BV doesn't not anticipate any scheduling problems. The firm also vendors, labor, managers, weather forecasts, etc. has the commitment and resources of its sub-consultants to draw • Schedule Adjustment - utilization of schedule change control upon to fully staff each project. Additional staff members may systems which require changes to move through a process also be made available which are not included in the proposed and approval procedure, preventing schedule changes which team, such a technical experts, design support, reviewers, could delay the project and administrative staff. BV's full-service, in-house project

PLAN CHECK PROCESS
teams communicate throughout the day and evening hours via telephone, e-mail, and the latest technology sharing project Our team becomes familiar with the requirements of a public information, data, drawings, specifications etc. is assigned the agency before beginning a review and continually monitors firm's Project Managers will monitor the progress and address trends and legislation in order to advise the City on ordinances any staffing needs to the City of Farmerville. and standard practices to consider for adoption. BV has extensive public sector experience, which assures that public interests Project Meetings are fully protected. We understand that careful consideration of Our lead plan reviewers will be available for meetings with the issues and impacts is needed in addition to technical expertise. community, City, County, and Caltrans staff associated with We have devoted a great deal of time over the years to refining our various development and improvement projects. If additional approach and developing documentation to assist our clients and meetings are necessary these can be facilitated by video train our staff to ensure highly efficient plan review procedures. conference calls or audio conference calis. Our team is available BV will work to ensure that submittals are properly coordinated to serve this project and it will be our highest priority. and tracked by following an established internal plan check SCHEDULE MANAGEMENT coordination process in which each plan received for review is entered into our Protrak database, processed and returned on BV retains a long established working relationship for a multitude of projects. This foundation of trust and respect has led to the time to the client. Our plan tracking procedures are designed to delivery of quality work deliverables which the firm's clients have track each submittal throughout the review process and maintain accurate and comprehensive records for each submittal. To come to expect. As a team, BV will provide the City with a cohesive unit of highly qualified individuals to ensure each City task order accomplish this we:
is completed to the City's complete satisfaction-on time and on • Screen and log each application to assure that they are routed budget. to all plan reviewers in a timely manner.

BV implements multiple layers of quality control throughout • Submittals are reviewed for compliance with all ordinances. the course of a project to ensure the firm meets time The log serves as a tracking device to assure turnaround times sensitive schedules. and completeness of the review.
• Plan reviews will be done in accordance with local, state Schedule Control
and federal regulations with which local jurisdictions are BV utilizes common techniques to keep projects streamlined mandated to enforce as well as all codes and ordinances in organized, and on schedule. Periodic review and effect by adoption at the time of plan review. Preliminary reporting includes: consultations will be provided to the applicant upon request, • Timeline Forecast - determination of how long a project will to assist and guide them in the design and plans preparation take using available information on labor, productivity, etc., process. including possible deviations escalations • Information shown on each permit application is verified. • Progress Assessment - measurement of project progress Construction valuation is based on information provided by including work estimates, inventories of supplies and the City of Farmerville and compared to estimates provided materials, etc by the applicant.
• Estimation Software - tracking of planned dates compared • Preparation of a review letter report. to estimated dates, and prediction if changes made to the • Plan review management. schedule will progress project ahead or put it behind • BV assures that corrections are handled as quickly and as • Progress Monitoring - identification of potential problems clearly as possible. Our goal is to help the applicant through which can lead to delays. Systems include use of diaries, the plan review process. All corrections are identified based reports, meetings, etc. Determination is made as to whether on compliance with specified codes and regulations. or not delay prevention is cost effective for the project BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 20 P. 626.325.9800 | www.bvna.com
TAB 4: CAPACITY AND RESOURCES
Type of Plan Check Turnaround Times To ensure optimal administration of the main functionalities of contract management and the facilitation of billing related STANDARD* Initial Recheck
quality assurance, BV utilizes FLEX, a software developed by Residentia/ Commercia FOF BUSINESS DAYS
J.D. Edwards World Solution Company. FLEX is a reference New Construction 10 5 repository which is comprised of all billing and contractual Large Projects 10 5 information (invoices, work assignments, expenses, labor reports, project reports, etc.). This state of the art system assists * BV adheres to a one-week turnaround time for any further reviews BV in implementing and maintaining a number of budget and * Complex / Large project schedules may be negotiated cost control processes which:

BV is available to provide valued-added deliverables such as • Ensures data integrity and allows for a flexible and secure tracking logs, reports, 24/7 access to web-based documents, billing process and electronic plan check. The firm offers maximum flexibility in • Enhances billing efficiency and productivity doing the work remotely as much as possible. • Minimizes revenue leakage by monitoring its sources through control reports

QUALITY ASSURANCE PROGRAM
BV associates all share the responsibility for continual FLEX ensures contract and budget control via standardized improvement of the firm's quality management process and features and alignment of project information in real time. believe the program, supported by the BV business model and its Additionally, the system is designed to promote contract follow code of ethics, will ensure the continual delivery of high quality up from project outset to closing, which helps to establish and products and services to the City of Farmerville. In doing so, maintain optimal communication. the firm will establish itself as the City's preferred supplier in Project Management and Schedule Controls-
conformity assessment and certification services in the fields of quality assurance, health and safety, environment, and social Quickbase Protrack responsibility (QHSE). Work assignment schedules will be managed on several levels.

The project manager will maintain regular contact with the City BV's quality management system provides the framework for manager to communicate the project status and progress on continual improvement of its internal management processes deliverables. In addition, an internal schedule including critical and resources which will in turn add value for the City through the milestones and deliverable due dates will be established prior to servicesoffered anddelivered. Inaddition, ourqualitymanagement initiating the task work. This allows ample time for editorial and system gives the company and the City the confidence that the technical review, changes, and assurance in schedule compliance. provision of services and products will be delivered consistently to predetermined high standards worldwide. In order to efficiently and effectively track project workflow BV employs Protrack, a quality assurance software solution Budget Controls and Billing Related Quality created by Quickbase. This custom-built program was developed flex Assurance - FLEX specifically to meet the needs of the firm and enhance its project Budget control is achieved by closely management capabilities in service to its clients. Protrack monitoring work assignment labor and direct monitors numerous pieces of project data in real time including, but not limited to, project schedule status, active projects by by each individual and the labor hours must be approved by office, project type, number of active projects per client, weekly the project manager before being charged to The City. Similarly, number of new projects initiated, and much more. The program's expense reports and other direct expenses must be approved by dashboard allows users to generate reports which can provide the project manager prior to entering into the cost data system. an overall snapshot of BV's current activities or can be filtered to present precise details regarding a specific project or client.

The crucial information monitored in Protrack not only aids in maintaining schedules and project turnaround times but also gives the firm the capacity to make decisive course corrections which ensure deliverables of the highest caliber and complete customer satisfaction. Furthermore, Protrack is designed to work collaboratively with BV's billing and invoicing software, FLEX, to enable the consistent completion of projects on-time and on-budget.

BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 22 P. 626.325.9800 | www.bvna.com
TAB 5. PROJECT

MANAGER/KEY STAFF
TAB 5: PROJECT MANAGER/KEY STAFF
Manuel "Craig" Baptista, M.B.A.

Vice President - West, Plan Check & Inspection / Principal-in-Charge EDUCATION Priorto joining Bureau Veritas, Craig served as Director of Operations and is a business professional experienced in leading multiple branch offices in various states. Craig has over 20 years of experience M.B.A.

B.S., Business Management in the construction industry. He is results-oriented and has exceptional experience building and managing successful programs and relationships. He is a skilled communicator capable of REGISTRATIONS/ articulating complex ideas in a concise and persuasive manner. Craig has proven experience as a CERTIFICATIONS facilitator of solutions for client problems and is a strategic thinker with the ability to translate vision Six Sigma Green Belt Certified into tactics. He is self-motivated, passionate and resourceful. Craig has expertise identifying client OSHA 30 needs and is able to execute problems quickly by utilizing his professional business management United States Navy: Honorable skills. He is equally effective working independently or collaborating with others.

Discharge SELECT PROJECT EXPERIENCE
PROFESSIONAL AFFILIATIONS Craig has managed various projects as Director of Operations and successfully reduced operating expenses by 18% through implementation of a preventative maintenance program and International Code Council (ICC) establishment of a baseline repair cost matrix. He provided leadership, mentoring, direction and Occupational Safety and Health training for a 35 member Operations team that included Branch Managers, Project Managers, and Administration (OSHA) other staff. He developed annual business plans, market strategies, operations and sales goals TOTAL YEARS OF EXPERIENCE which resulted in year over year growth. 20+ Vice President, West Region
Bureau Veritas North America, Inc.
2015- Present
Serves as Vice President for the West Coast code compliance division. Manages over 50 employees throughout California, Arizona, Nevada, Washington, and Utah. Oversees plan review and inspection activities to ensure BV has ample resources to meet turnaround times and provide quick response to inspection requests. Effectively reduced the number of reviews by promoting direct contact with designers and municipalities to remedy code deficiencies, allowing our team to approve projects during the second submittal phase.

SELECT PROJECTS:

Orange County Public Works (OCPW)
Plan Check/Map Check Review Services
BV supports county staff to review private developers plans submitted to city engineering permit applications for major and minor subdivision map development projects to comply with Orange County Public Works standards requirements.

City of Murrietta, CA
Development Plan Check Review
BV is currently providing Development plan check review services for the City's Precise Grading Plan. This includes the review of the onsite precise grading plan and underground utilities as part of the for the subdivision development.

City of Chula Vista, CA
Development Plan Check Review
BV supports city staff to review private developers plans submitted to city engineering permit applications for public improvement plans to comply with the City of Chula Vista standards requirements. The firm currently plan checked about 10 public improvement plans for private subdivision development projects with City.

BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 26 P. 626.325.9800 | www.bvna.com
TAB 5: PROJECT MANAGER/KEY STAFF
Trang Q. Huynh, P.E., C.B.O.

Regional Manager
EDUCATION Trang is a licensed professional engineer and CABO certified building official with over Master of Business Administration 41 years of experience working in public and private services as executive director and B.S., Civil Engineering plan review engineer. He has implemented excellent public service programs and gained Certificate of Completion - exceptional understanding of the building and safety division, community and economic Leadership for Senior Executives development, public relations, redevelopment, financial and budget management, employee and organizational developments, and state and local officials. As a professor for Cambridge College in Southern California he has taught graduate and undergraduate REGISTRATIONS/ classes in business, finance, and management. Trang has outstanding public relations, CERTIFICATIONS management, and problem solving skills with a proven record of strong and positive Registered Professional Engineer: working relationships with local and state elected officials, inter-governmental agencies, CA, #C36627 business organizations, development community, labor groups, community groups, and CABO Certified: Building Official residents. He was awarded the "Civil Engineer of the Year" award by the ASCE Chapter of San California Certified Green Building Bernardino and Riverside in 2011. He was also a recipient of the "Good Government Award" Professional from the BIA Inland Empire Chapter in 2015. Finally, Trang has an excellent understanding California Licensed Real Estate of cultural diversity and knows how municipality services can be provided efficiently with an objective from "Good to Great".

Professional

SELECT PROJECT EXPERIENCE

PROFESSIONAL AFFILIATIONS
Regional Manager of Southern California
International Code Council (ICC) Bureau Veritas North America, Inc.

American Society of Civil 2017 - Present
Engineers (ASME) Directs the BV Building & Safety and Civil Engineering operations for the Southern California California Building Officials region, serving as the supervising building official and plan check engineer for multiple Southern (CALBO) California municipalities. Responsibilities include building official duties, special project Former Vice-Chair and member
management, contracts of permits, plan check, and inspection services for 24 jurisdictions. of the City of Highland Planning
Commission
Building and Safety Services Director
Past President of the Board of City of Rancho Cucamonga Directors of the Central Business 2002 - 2017
Center in Upland As one of the executive team members of the City to directed and coordinated the work of the Past President of the Foothill
Community Development team. Managed all activities and operations of building and fire plan Chapter of IC) checks, permits, building and fire inspections, grading, community improvement, code enforcement, TOTAL YEARS OF EXPERIENCE citizen volunteers for an affluent community of 175,000 people. 41+ Additional Experience
• Adjunct Professor -Cambridge College, Southern California (2011 - Present) • Chief Building Official--City of San Clemente (1988 - 2002) • Chief Building Official - City of Manhattan Beach (1986 - 1988) • Guest Speaker and Lecturer - Orange Empire Training Academy (1990-2002) • Senior Structural Engineer - City and County of San Diego (1980 - 1986)

SELECT SPECIAL ACHIEVEMENTS / ACCOMPLISHMENTS
• Award winner of the Good Government Award in 2015 - Rancho Cucamonga • Recipient of the award Turning Red Tape into Red Carpet in 2014 - (IEEP) • Civil Engineer of the Year Award in 2011 - American Society of Civil Engineers of San Bernardino and Riverside Counties
BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 28 P. 626. 325.9800 | www.bvna.com
TAB 5: PROJECT MANAGER/KEY STAFF
Matthew Addington, P.E., PLS, QSP/P
City Engineer/Senior Surveyor
EDUCATION Matthew has more than 21 years of experience as a civil engineer. With more than a B.S., Civil Engineering decade of experience with the City of Rancho Cucamonga, Matthew has also gained project management experience with several private sector firms throughout his career.

He is a certified Civil Engineer and Land Surveyor with strong knowledge and experience

REGISTRATIONS/
working in California. He is active in his professional continuing education and has taken

CERTIFICATIONS
Registered Professional Engineer: courses including, but not limited to, Project Managers Boot Camp (PSMJ), Marketing Boot Camp (PSMJ), Future Leaders Seminar by CELSOC, Certificate in Project Management CA, #C43770
(University of California, Riverside Extension), and Building Plans Examiner (ICC). His civic California Professional Land
activities include:

Surveyor
California WQCB QSD/QSP • Commissioner, Community Services Commission, City of Calimesa California WQCB QSD/QSP • Secretary
ICC Certified: • Past Vice-Chair, Planning Commission, City of Grand Terrace Building Official • Past President, American Society of Civil Engineers, Riverside-San Bernardino Branch • Past Banker/Treasurer, Plunge Creek Cowboys
• Past Board Member, Saint Francis de Sales School, Riverside PROFESSIONAL AFFILIATIONS • Past Vice President, Grand Terrace Lions Club • Past President, Grand Terrace Area Chamber of Commerce Past President and State Director
of the CELSOC Riverside-San • Past President, Grand Terrace Toastmasters Bernardino Chapter • Past Director, The Leadership Connections, Upland Past President of the Riverside/ • Past State Director, Consulting Engineers and Land Surveyors of California San Bernardino Branch of
American Society of Civil SELECT PROJECT EXPERIENCE
Engineers Civil Plan Review Engineer
Past Vice-Chairman and
Bureau Veritas North America, Inc.

Planning Commissioner of the
2017 - Present
City of Grand Terrace Planning
Performs all civil, grading, WQMP, NDES, stormwater management plan reviews, mapping reviews, Commission
street improvement plan checks for code compliance.

TOTAL YEARS OF EXPERIENCE Associate Engineer, Grading Acting City Land Surveyor 21+ City of Rancho Cucamonga
2007 - 2017
Worked with the Building and Safety & Engineering Services Departments by providing civil engineering and land surveyor services.

Project Manager
Private Sector
2005 - 2007
Located in Rancho Cucamonga, led project teams and managed service workload associated with engineering and land surveying.

BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 30 P. 626.325.9800 | www.bvna.com
TAB 5: PROJECT MANAGER/KEY STAFF
Brian Reed, P.E.

Senior Civil Engineer
EDUCATION Brian has 26+ years of experience of providing civil and construction engineering services.

B.S., Civil Engineering He performs complex professional civil engineering work during the design, construction, inspection, and coordination of a variety of public works projects. He processes, reviews, LAPM Federal Aid Series, 2008 and assists in the approval of plans associated with residential, commercial, industrial development, subdivision, and other projects for conformance. Brian provides assistance Caltrans Resident Engineers
to jurisdictional staff and general public on requirements for applying for permits and Academy 2012
the related fees. Works with architects, engineers, designers, builders, property owners, and stakeholders to obtain compliance, making recommendations for resolution. Awards Federal Procedural Requirements
for Environmental Analysis for include APWA Engineering Manager of the Year: 2023 and APQA Project of the Year Awards for various projects.

Transportation Projects (NEPA)
2013 SELECT PROJECT EXPERIENCE
Engineering Manager
Procedures for Right-of-Way City of Folsom
Acquisition 2013 2022 - Current
Manage drainage, traffic, road maintenance senior civil engineers, assistant engineer, and water Federal Aid Project Development: quality inspectors. Manage Capital Improvement Program, 1-year and 5-year CIP's. Train project Design to Construction 2013 administration, office administration, and federal project management. Coordinate public works agreements with the Sacramento County and other adjacent agencies. Assist other departments Federal Rules for Contract with project procurement including RFPs, bidding, management, fire department, and community Administration and Project development department.

Completion 2013
Senior Civil Engineer
REGISTRATIONS/ City of Folsom
CERTIFICATIONS 2016 - 2021
Registered Professional Civil Managed the funding, design and construction of Federally and Locally Funded Capital Improvement Engineer: Projects. Projects include Green Valley Road Improvement Project, Southeast Connector CA, C67988 Segment D3(A), Scott Road Realignment and various roadway/drainage and traffic signal projects.

Assist other City Departments as Project Engineer/Manager for Fire Station's 34 Design, 36 Roof PROFESSIONAL AFFILIATIONS Replacement, 38 Rehabilitation, 39 Construction, Police Station Rehabilitation and Police Station CA Board of Professional Kitchen Rehabilitation.

Engineers
Associate Civil Engineer - Public Works Department
TOTAL YEARS OF EXPERIENCE City of Folsom
26+ 2010 - 2016
Completed Streetscape after dissolution of Redevelopment Agency in 2012. Bid and completed ederally funded projects, Folsom Boulevard Resurtacing, Rainbow Bridge Maintenance Project, an rangevale Ave. Bridge Rehabilitation Projec
Associate Civil Engineer - Redevelopment Agency
City of Folsom
2007 - 2010
bidding and construction of Folsom Wavfindin
BUREAU VERITAS 600 N. Rosemead Blvd,, Suite 233, Pasadena, CA 91107 32 P. 626,325,9800| www.bvna.com
TAB 5: PROJECT MANAGER/KEY STAFF
Carol Dugas, P.E.

Civil Plan Review Engineer
EDUCATION Carol has over 31 years of project management in Planning and Economic Development and Public Works Departments as well as in Private consulting; including planning, B.S., Civil Engineering
plan check services, designing and project permitting; directing the construction plan development and approval process for multiple residential, industrial and commercial

REGISTRATIONS/
CERTIFICATIONS projects, including roads, grading, hydrology and or utility extensions or services.

Professional Civil Engineer in SELECT PROJECT EXPERIENCE California -#C 48924 Plan Review Engineer
Professional Civil Engineer in Bureau Veritas North America, Inc. 2023 - Present
Idaho #P-21919
Professional Civil Engineer in Provides plan review services for projects such as residential, commercial, industrial, Arizona - #27544 infrastructure, development, grading, etc.

QSP/QSD certification in CA.- Supervising Civil Engineer CASQUA - #00284 City of Santa Rosa
2020 - 2023
Supervision of 2 staff engineers in the Engineering Services Department for Project Land levelopment in the entitlement section. Provided support in the selection during the Hiring PROFESSIONAL AFFILIATIONS process. wrote Yearlv Performance reviews, lead in distribution of daily work load to staff American Society of Civil reviewed staff developed engineering documents and other management activities of staff Engineers Involved and supervised the updating of City Development and construction standards.

TOTAL YEARS OF EXPERIENCE Associate Civil Engineer
City of Santa Rosa
31+ 2015 - 2020
Reviewed new development plans and writing Issues letters and/or Conditions of Approval or Engineering Development Services (EDS). Conditions include utilities, entitlements for easements and Right of Way: Coordination for Transit, Recreation and Parks, and Traffic Transportation conditions; attended DART and ART meetings with the applicants and other city departments to review pending development proposals; coordination with Fire Department; Building Department; Transportation and Utilities.

Associate Civil Engineer
City of Alameda, CA
2013 - 2015
Served in Capital Project Management including RFP's, RFf's, field inspections, approving consultants request for Payments, managing consultants in design and specifications, plan review, specifications review, worked with City inspectors, contractors and property owners. Lead engineer for sewer relocation project for 30 homes.

Senior Civil Engineer
Waterfront Engineering Consulting Civil Engineers
2002 - 2012
esigned and prepared engineering designs, plans, drawings, specifications, and cos stimates. Check design calculations of designers and other engineers within the team ead design reviews, risk assessments from technical standpoint. Prepared preliminar lesien studies. Preparation of technical plans and specifications in liaison with client and project team.

BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 34 P. 626.325.9800 | www.bvna.com
TAB 5: PROJECT MANAGER/KEY STAFF
Henry Hadidi, Ph.D., S.E.

Structural Engineer
EDUCATION Henry is a results-oriented structural engineer with 33+ years of experience in plan Ph.D. Structural Engineer review and design. He has extensive knowledge of current building codes including IBC, M.S. Structural Engineer IRC, ACI 318, ACI 530, AISC 341, AISC 358, AISC 360, AISI, ASCE 31-03, ASCE 41-13, ASCE B.S. Civil Engineer 5, ASCE 7, and NDS. He has strong verbal and written communication skills in meetings and communicating with clients to answer questions regarding the generated plan review comments. He is a self-starter with a strong ability to lead or work within a team and has

REGISTRATIONS/
CERTIFICATIONS demonstrated organizational and problem-solving skills. Recent experience includes Registered Professional Engineer: several pedestrian walk bridges for the University of California, Los Angeles and also for the City of Roseville.

CA, #S4078
CA, #C49136 SELECT PROJECT EXPERIENCE
Senior Structural Engineer
ICC Certified: Bureau Veritas North America, Inc.

Building Plans Examiner 2017 - Present
Plan review of residential and commercial projects of all sizes and complexities throughout California

PROFESSIONAL AFFILIATIONS
International Code Council (ICC) Plan Review
JW Marriott Hotel
TOTAL YEARS OF EXPERIENCE 2015 - Present
30+ Plan review for a new 12-story, four-diamond luxury hotel with two levels of subterranean parking. The hotel will have 466 guest rooms as well as meeting space for groups.

Structural Plan Review
Cahuilla Casino & Hotel Project
2018 - Present
Plan review for the Cahuilla Band of Indians new casino and hotel property which will replace the original casino facility. The project is 14,920 SF, mixed occupancy, A2 and B, construction type II-B, including a 31,997 SF hotel and 34,121 SF casino.

BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 36 P. 626.325,9800 | www.bvna.com
TAB 5: PROJECT MANAGER/KEY STAFF
Jee Choy, P.E.

Senior Civil Engineer
EDUCATION Jee is a licensed Civil Engineer with 42 years of experience providing specialized civil M.S. Civil Engineering engineering services, land development & stormwater review, and permitting for B.S. Civil and Environmental numerous jurisdictions and private consultants throughout California. He is skilled and Engineering knowledgeable in requirements for capital improvement projects, wet and dry utility projects, drainage way improvements, roadway design, earthwork, site grading, etc. He REGISTRATIONS/ has provided reviews for plans ranging in size from small single family residence grading plans to large infrastructure facilities generated by master planned communities. Jee

CERTIFICATIONS
Registered Professional Land brings a depth of knowledge of not only engineering review, but also provides cross- Surveyor: service line support for construction inspection and construction management projects.

Jee is an expert who demonstrates construction engineering experience, leadership, Arizona P.L.S. 32225
communication skills, teamwork, and coaching abilities.

California P.L.S. 5778
Nevada P.L.S. 11430 SELECT PROJECT EXPERIENCE
Registered Nevada State Water Civil Plan Review Engineer Right Surveyor No. 1041 Bureau Veritas North America, Inc. 2013 - Present
PROFESSIONAL AFFILIATIONS Provides specialized civil engineering service, engineering plan review, construction CA Professional Board of inspection, and construction management services forjurisdictions and projectsthroughout Engineers California. Select assignments include:

TOTAL YEARS OF EXPERIENCE Civil Plan Review Engineer & Inspector 42+ City of Santa Rosa, CA
Provided fire rebuild support including civil plan review and performed field inspections for the fire rebuild area of Santa Rosa
Interim City Engineer
City of Colfax, CA
Served as Interim City Manager for the City of Colfax.

Construction Inspector
Camp Pendleton, CA
Conducted civil inspection services for Phase VIlI Stuart Mesa project.

Construction Inspector
City of Soledad, CA
Conducted construction inspection of the new housing development Miravale II, Unit II.

Civil Plan Review Engineer
City of Roseville, CA
Conducted plan review for the Westbrook Phase and Civil Engineering Reviews for the Pleasant Grove Improvements.

BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 38 P. 626.325.9800 | www.bvna.com
TAB 5: PROJECT MANAGER/KEY STAFF
Michael Foreman, P.L.S.

Senior Civil Engineer/Senior Surveyor
EDUCATION Michael is responsible for all field surveys, mapping, map checking, and right-of-way M.S. Civil Engineering engineering projects. He has been involved with a variety of survey projects including B.S. Civil Engineering control surveys using GPS and conventional methods, boundary resurrection and establishment, construction, topographic, geological monitoring, and A.L.T.A. surveys.

He has served as Acting City Surveyor for several Cities, including Baldwin Park, Poway,

REGISTRATIONS/
CERTIFICATIONS Rancho Santa Margarita, Yorba Linda, Lake Elsinore and Murrieta.

Registered Professional Engineer: SELECT PROJECT EXPERIENCE CA, #46287 Plan Review and Senior Surveyor
Bureau Veritas North America, Inc.

PROFESSIONAL AFFILIATIONS 1990 - Present
California Land Surveyor's Provides plan review and surveying services for jurisdictions throughout California.

Association Assignments include:

Board of Registration for
Professional Engineers and Land Cities of Murrieta and Lake Elsinore, CA Surveyors - Expert Examiner for Provided map planning and Acting City Surveyor. Responsibilities included reviewing the parcel maps, tract maps, lot line adjustments, parcel mergers, vacations, certificates of Annual Land Surveyors compliance, certificates of correction, easement dedications for compliance with conditions Professional Licensing of approval, tentative map and Subdivision Map Act. Reviews included the review of title Examination reports, boundary conditions and closure calculations. For the City of Murrieta, prepared documents. As Acting City Surveyor, signed maps prior to being presented to City Council.

TOTAL YEARS OF EXPERIENCE Runway Rehabilitation, Department of the Navy, CA 25+ As a part of the design team for an on-going contract with the Department of the Navy, our surveycrewsestablished horizontal and vertical control networksforaerial photogrammetric mapping, supplemental design surveying, and boundary line determination at several Naval Air Stations throughout the States of California and Nevada. The projects not only required aerial mapping for basesheet purposes, but also detail cross section surveys along the entire length of the runways/taxiways for final engineering design. The surveys were conducted and were closely coordinated with Air Station Operations, observing the necessary safety precautions and communication requirements with the control tower.

The following are a listing of those Air Stations which required our services:
• Miramar Naval Air Station, San Diego, CA
• North Island Naval Air Station, San Diego, CA
• Point Mugu Naval Air Station, Ventura, CA
• Marine Corps Air Station, Camp Pendleton, CA
• El Centro Naval Air Station, El Centro, CA
BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 40 P. 626.325.9800 | www.bvna.com
TAB 6: CONFLICT OF INTEREST STATEMENT

CONFLICT OF INTEREST
Bureau Veritas North America, Inc. does not have any financial, business or other relationships with the City that may have an impact on the outcome of this contract or any resulting construction project.

BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 P. 626.325.9800 www.bvna.com
TAB 7: REFERENCES
Attachment B
Provide at least three references with contact information:

Reference 1: Bea Bea Jimenez
Representing: Orange County of Public Works
Project Title: _Civil Engineering, Building Plan Review, and Inspection Services Telephone: _ 714.667.8852
Email: [email protected]
Description: BV has been providing building and civil engineering plan review and inspection and services since 2012 Orange County Public Works.

Reference 1: Karen Campbell
Representing: City of Chino
Project Title: On-Call Accessibiliyu Design Drafting and Plan Check Services Telephone: 909.334.3403
Email: _ [email protected]
Description: BV is providing on-call accessibility design, drafting, and plan check services for ADA grievance projects and pedestrian accessibility for public works projects.

Reference 1: Fouad C. Barakat
Representing: County of Los Angeles
Project Title: Building and Engineering Plan Review and Inspection Services Telephone: _626.458.6352
Email: [email protected]
Description: BV has been providing Inspector of Record, inspection, and building plan review services on over 60 building facilities projects.

BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 44 P. 626 325. 9800 | www.bvna.com
TAB 8: COMPLIANCE WITH SPECIAL CONDITIONS AND INSURANCE REQUIREMENTS ACORD® DATE(MWDD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 12/28/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policylies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements).

CONTACT Holder Identifier:

Aon Risk Services Northeast, Inc.

Aon Risk (PE. NO. Ext): 866-283-7122 (AC. No.): 800-363-0105 Services Northeast, Inc.

NY NY office
One Liberty Plaza
New York a 10506 USA Suite 3201
New York NY INSURER(S) AFFORDING COVERAGE NAIC #
INSURED INSURER A: Hartford Fire Insurance Co. 19682
Bureau Veritas North America, Inc. INSURER B: Allianz Global Risks US Insurance Co. 35300 16800 Greenspoint Park Drive
Suite 300S INSURER C: Trumbull Insurance Company 27120
Houston TX 77060 USA
INSURER E:

INSURER F:

COVERAGES CERTIFICATE NUMBER: 570103307352

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD Limite shown are as requested
LIMITS
USL0015 324Y NUMBER 01/01/2024 01/01/2025 EACH OCCURRENCE $2,000,000

COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR DANAGE TO RENTED $1,000,000
REMISES (Ea occurrence
MEO EXP (Any one porson)
PERSONAL & ADVINUURY 52,000,000
GENL AGGREGATE LIMIT APPLES PER GENERAL AGGREGATE 52,000,000 POLICY JECT X LOC PRODUCT - COMPOP AGG $2,000, 000
AUTOMOBILE LIABILITY 10 AB S41202 02/02/2024 01/02/202 E BEEN NGELM 52,000,000 AOS
ANY AUTO BODILY INJURY (Por person)
SCHEDULED BOOILY INJURY (Per accident)

OWNED AUTOS

AUTOS ONLY PROPERTY DAMAGE
IRRED AUTOS NON-OWNED (Per accident)
ONLY

EACH OCCURRENCE

UMBRELLA LIAB OCCUR

CLAIMS-MADE AGGREGATE

DED RETENTION
WORKERS COMPENSATION AND 10WNS41200
EMPLOYERS LIABILITY 701/01/2024/01/01/2025 x PER STATUTE EXH YIN See State Policy Addendum EL EACH ACCIDENT
ANY PROPRIETOR / PARTNER/ $1,000,000

EXECUTIVE OFFICERMENDER NIA
(Mandatory in NH) EL DISEASE EA END OYEE $1,000,000
HESITION OF OPERATIONS below EL. DISEASE POLICY LITT
• Architects & Engineers USF00248024 01/01/2024 01/01/2025 Each clair professional claims Made
Aggregate
SIR applies per policy terms & conditions
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Addillonal Remarks Schedule, may be atlached If more space la required) Evidence of Insurance. У 042002

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE CANCELLED BEFORE THE EXPIRATION
*=

AUTHORIZED REPRESENTATIVE
Aon Rish Services Northeast, Ina
©1988-2015 ACORD CORPORATION. All rights reserved
BUREAU VERITAS 600 N. Rosemead Blvd, Suite 233, Pasadena, CA 91107 46 P. 626.325.9800| www.bvna.com
TAB 9: COMMENTS ON OR REQUESTED CHANGES TO CONTRACT

REQUESTED CHANGES OR EXCEPTIONS
Bureau Veritas North America, Inc. has no objections or requests to changes to the City's RFP conditions and standard contract anguage.

BUREAU VERITAS 600 N, Rosemead Blvd., Suite 233, Pasadena, CA 91107 48 P. 626.325,9800 | www.bvna.com
TAB 10: PROPOSED SCOPE OF SERVICES

INTEGRATION PLAN
During the firm's 49 year tenure, the BV team has had the opportunity to observe, replicate, develop, and successfully implement streamlined processes and best practices which produce efficient and cost-effective results.

Safety in a community begins with adopting a proven set of safety codes. But, it takes much more than a set of codes to protect the public.

It requires qualified professionals to implement the day-to-day application of said codes. It also requires proven infrastructure to provide the resources and training necessary to keep the professionals up-to-date with the latest safety requirements and enforcement practices.

INTEGRATION PLAN GUIDELINE

INITIATION - IDENTIFY
1 The primary goal of Phase 1: Identify and • Identify project tracking system meet with the City's key stakeholders and
• Identify City's ideal processes /
gather an in-depth understanding of the
procedures and detect opportunites
City's current processes and procedures. for improvements • Identify staff / responsibilities • Develop planning and • Document contact information implementation schedule

PLANNING - EVALUATE
2 BV will use the Phase 2 period to • Evaluate department needs orientate the team with the City's streets, • Identify City codes and ordinances built environment, local procedures,
ordinances, forms, best practices and • Gather City zoning ordinances and map other requirements which may be unique • Complete Village survey form to Farmersville.
• Specify goals and objectives
• Evaluate City forms and applications
• Present goals and objectives to Village
• Identify department services for review, commentary and approval

IMPLEMENTATION - ESTABLISH
3 The Implementation Phase is the • Establish inspection procedures performance phase. This is where BV will
• Obtain project tracking system training,
put into place the procedures developed if needed
in collaboration with City staff to ensure
seamless extension. • Establish billing processes
• Establish plan review procedures • Establish staff goals and objectives that align with City goals and expectations
BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 50 P. 626.325.9800 www.bvna.com
TAB 10: PROPOSED SCOPE OF SERVICES
INTEGRATION PLAN EXAMPLE: CITY OF SANTA ROSA
Services Provided: Disaster Recovery Services
• Building Plan Review
Building Inspections
• Planning Services
• On-Site Permit Technician
• Engineering Technicians - Water
• Civil Inspections
• SWPPP Inspections
• Environmental Services
• Community Outreach
Contact: Jesse Oswald, Chief Building Official
707.543.3249 | [email protected]
Strategic Plan:

In the wake of this devastating fire that impacted the community in October 2017 and destroyed more than 3,000 residential structures and 30 commercial buildings, the City faced challenges with staffing a permit center dedicated to the rebuilding efforts, while continuing to meet the traditional workloads of usual development and construction.

Budgetary/Financial: Economic recovery working within City's budget to maximize operational and customer service enhancements during the fire rebuild

ACTION PLAN
Action Item 1:

Develop an onsite team including a project manager, plan reviewers, permit technicians, inspectors, and customer service to fully service the city and the community for the rebuild process.

Result:

Created a fully staffed center focused specifically on the rebuild process. Decreased the City's workload which enabled the rebuild process to operate on an expedited time frame.

Action Item 2:

Introduce electronic plan check for the rebuild department.

Result:

Helped homeowners move swiftly through the plan check process, reducing the need for excess time and expenditures during the plan check process.

Action Item 3: Introduced expeditated time frames for all rebuild departments. Plan checks were performed on a 5-day turnaround for first time reviews and a 3-day turnaround for resubmittals. Inspections were performed next day for all rebuilds.

Result:

Allocating resources specifically for the rebuild allowed homeowners and contractors to complete the rebuild process in an expedited time frame (2 years.

BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 52 P. 626.325,9800 | www.bvna.com
TAB 11: COST PROPOSAL

COST PROPOSAL
Bureau Veritas' pricing reflects our commitment to the success of the City of Farmersville by helping you maintain significant quality and cost saving benefits moving forward. This Includes a highly qualified staff familiar with the City's needs, reduced plan review turnaround times, a commitment to maintain a proposed rate structure for the life of the initial contract period, and the confidence of working with a well-established consultant in operation for 196+ years.

BV will perform all work on a time and materials basis with an established Not-to-Exceed budget for each project/task assigned. No additional compensation will be received beyond price negotatied for each task to be performed unless changes are approved in advance by an amendment signed by the City.

The requested items for the cost proposal are as follows:

Hourly Rates are fully burden and capture indirect cost, overhead and profit.

Services rendered will be invoiced monthly
Additional Services outside those outlined in the RFP can be quoted / provided on an as needed basis Printing, Travel, Per Diem and Mialge if required will be invoiced at cost plus 10%, with advance approval from the City

HOURLY RATES FOR SERVICES
RATE
Principals in Charge $195
Project Manager $180
Senior Engineer $180
Senior Project Surveyor $175
Engineer $165
Construction Inspector $135 - $155*
Engineer Technician/Assistant $130
Administrative $75
*Non-Union/Non-Prevailing Wage
Bureau Veritas understands the importance of being a business partner and is open to negotiating an alternative fee structure such as per project, per sheet, per review cycle fee structure. * Overtime will be charged at 1.5X standard hourlyrates. No overtime will be charged without prior authorization by the client.

Note: Beginning January 1 of each year, all the fees described above will be increased by using CPI annually. All projects shall be priced individually using the standard fee schedule. The fee may be reduced or increased based on the location and scope of work • Rates and cost estimates shown above exclude per diem, prevailing wage and union rates. Should these be applicable, BV will discuss and negotiate fees to account for increased personnel costs • Mileage to be invoiced at established IRS limits
Expedited Plan Review services can be performed upon request at 1.5X standard rate • Delivery/freight/courier, agency fees, reproduction, and presentation materials done at cost BUREAU VERITAS 600 N. Rosemead Blvd., Suite 233, Pasadena, CA 91107 54 P. 626.325.9800| www.bvna.com

CITY OF
FARMERSVILLE]
City Council
Staff Report 9B
TO: Honorable Mayor and City Council
FROM: Michael Schulte, City Manager
DATE: February 10, 2025
SUBJECT: City Council Handbook
RECOMMENDED ACTION: Staff recommends that the City Council initiate a comprehensive review of the Council Handbook to ensure it remains current, relevant, and aligned with best practices and legal requirements.

Background: The Council Handbook serves as a critical resource for elected officials, providing guidance on governance procedures, ethical standards, decision-making protocols, and administrative processes. Over time, policies and best practices evolve, necessitating periodic updates to maintain clarity, consistency, and compliance with legal mandates.

CITY OF

FARMERSVILLE
Handbook of Rules and
Procedures of the
Farmersville City Council

PREFACE
As provided by California Government Code Section 36813, the City Council of the City of Farmersville established the Handbook of Rules and Procedures contained therein. The Handbook shall be in effect upon adoption by the City Council and shall remain in effect until such time as it is amended or new rules are adopted in the manner provided herein.

In addition to the Handbook of Rules and Procedures, the City Council has included in this document other information which may be useful to the City Council, Commissions, administrative staff, and the general public. This document is to be known as the "Handbook of Rules and Procedures of the Farmersville City Council."
Adopted: December 12, 2022
Resolution: 2022-038

TABLE OF CONTENTS
CHAPTER 1 - GENERAL INFORMATION, POWERS AND DUTIES
A. The City of Farmersville.

B. Council Elections...

C. Vacancies..

D. Mayor/Mayor Pro Tem Selection........

E. Mayor as Presiding Officer and Duties Thereto
F. Mayor Pro Tem
G. Compensation
H. City Manager
I. City Clerk
J. City Attorney.

K. Triangle of Policy, Process & Product.

L. Municipal Code
M. Interference in Staff Functions.

CHAPTER 2 - CITY COUNCIL MEETINGS
A. Rules of Order.

B. Regular Meetings
C. Special Meetings
D. Study Sessions.

E. Closed Sessions
F. Emergency Meetings
G. Agenda..

H. Call to Order

1. Quorum..

J. Lack of Quorum..

K. Rules of Discussion

1. Motions

2. Voting.

3. Abstention/Recuse: Conflict of Interest

4. Tie Votes..

L. Recognition to Speak, Council Member.

1. Interruptions.

2. Public Hearings..

M. Council Members' Obligation After Absence.

N. Adjournment of Meeting .

O. Recess
P. Agenda Items of Order.

Q. Audio & Recordings
R. Agenda Format for Meetings
S. Components of Meeting

1. Public Comments.

2. Presentations..

3. Consent Agenda

4. Public Hearings

5. General Business. 12

6. Council Reports.. 12

7. Staff Communications 12

8. Future Agenda Items.. 12
T. Ordinances 13
U. Resolutions.. 13
V. Recognitions/Proclamations.. 13
W. Minutes 13
X. Appeals 13
CHAPTER 3 - DECORUM
A. Enforcement of Decorum.. 15
B. Conduct in the City Council Chambers... 15

1. Council Chambers Defined. 15

2. Council Dais. .. 15

3. Rules of Decorum for the Public 15

4. Rules of Conduct and Safety.... 15

5. Removal from the Council Chambers .. 16
C. Courtesy. .. 16

1. Council Members 16

2. Public Speakers 16

3. Appointed Members of Commissions and Committees. 17
D. Disciplining a Disruptive Member. 17
E. Distribution of Literature and Other Materials
in City Council Chambers 18
CHAPTER 4 - PROCLAMATIONS, CERTIFICATES, AND PLAQUES
A. Purpose.. 19
B. Guidelines 19
C. Policy. 19
CHAPTER 5 - CITY COMMISSIONS
A. Relationship to Council, Staff and Media 21
B. Public Appearance and Representation by Members. . 21 CHAPTER 6 - ADMINISTRATIVE RULES
A. Rules and Procedures Administration 22

1. Review of City Council Rules and Procedures. 22

2. Adherence to Rules and Procedures 22

3. City Attorney as Rules and Procedures Advisor. 22

4. Applicability of Rules and Procedures. 22
B. Conflict with City Municipal Code, Administration Policies, State or Federal Law ....... .22
CHAPTER 1

GENERAL INFORMATION, POWERS AND DUTIES
A. THE CITY OF FARMERSVILLE
The City of Farmersville has a City Council/City Manager form of government.

Under this form of government, the elected City Council sets the policies for the operation of the Farmersville City Government. The Council is responsible to the citizens for:
• Establishing community-wide goals that address short-and long-range needs. • Formulating policies that define a course of action that shape city operations. • Providing quality services within available resources. • Acting as a link between the professional staff and local citizens.

City Council members are local leaders. The electorate expects the Council to set the tone and direction for municipal operations. Strategic planning and goal setting are the tools that enable a Council to define their vision and determine methods for accomplishing their goals.

The operational responsibility of the city rests with the City Manager, who is appointed by the City Council. The City Manager has the responsibility to apply and administer Council's policies through the day-to-day operation of the city.

The City Manager is the chief executive officer of the city and directs the totality of city operations.

Teamwork between the Council and the City Manager is a key element of the municipal operations by bringing together skilled lawmakers, community representatives, and experts in municipal administration and management.

B. COUNCIL ELECTIONS
The City Council consists of five members, elected at large. Each Council Member serves four-year staggered terms, without limit. Elected Officials serve until his/her successor has been elected and qualified. Elections are held in November of even numbered years.
1 C. VACANCIES
Vacancies on the City Council shall be filled in accordance with California Government Code 36512.

California Government Code Section 36502 specifies the conditions under which a vacancy occurs.

D. MAYOR/MAYOR PRO TEM SELECTION
The Mayor and Mayor Pro Tem are members of the City Council and selected by the Council and not elected by the voters. These positions typically serve a period of two years.

E. MAYOR AS PRESIDING OFFICER AND DUTIES THERETO
The Mayor shall be recognized as the official head of the City of Farmersville for all ceremonial purposes and by the Governor for military purposes. In the time of public danger or emergency, the Mayor may, with the consent of the City Council, cause order to be maintained and enforce laws. The Mayor shall act as the Presiding Officer at all metings of the City Council and perform such other duties consistent with the office as may be imposed by the City Council. The Mayor may move, second, and debate from the Chair, subject to such limitations of debate as are imposed on all Council Members by these rules and shall not be deprived of any of the rights and privileges of a Council Member as such Presiding Officer. The Mayor shall possess no veto power.

The Mayor shall preserve strict order and decorum at all times. The Mayor shall state each item coming before the City Council, and shall upon conclusion of said presentation related thereto call for the vote. Following the vote, the Mayor shall announce the results of the vote. The Mayor is eligible to vote on all motions, and shall direct the order of participation of Council Members. The Mayor shall, in all instances, have the last chance to speak. The Mayor shall sign all dinances and resolutions adopted by the City Council during the Mayor' resence. The Mayor shall sign all agreements and/or contracts, except wher otherwise instructed or set forth by policy.

F. MAYOR PRO TEM
In the absence of the Mayor, the Mayor Pro Tem shall possess and perform the ower and duties of the Mayor. In that capacity, the Mayor Pro Tem shall sigı rdinances and resolutions adopted in his/her presence. The Mayor Pro Ter shall also have the authority to sign all agreements and/or contracts, except where otherwise instructed or set forth by policy.
2 G. COMPENSATION
Salaries for the City Council Members may be fixed in accordance with Section 36516 of the Government Code of the State of California. Council Members may be reimbursed for actual and necessary expenses incurred in the performance of their official duties as allowed by Government Code Section 36514 and any resolutions or ordinances adopted by the City.

H. CITY MANAGER
The City Manager, appointed by the City Council, is responsible for the overall administration of the City in response to the policies and programs established by he City Council. The City Manager is responsible for forecasting the prograr ind service needs of the City and its related financial, personnel, and capita improvement requirements. The City Manager is a significant liaison with the community and other levels of government.

CITY CLERK
The City Clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws).

The City Clerk, in consultation with the City Attorney, ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived.

The statutes of the State of California prescribe the basic functions and duties of the City Clerk, and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow.

The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely on for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services. The City Clerk provides clerical support to the City Council.

CITY ATTORNEY
The City Attorney, appointed by the City Council, is responsible for providing necessary legal services and guidance to the City Council, the City Manager, department heads, and city boards, commissions and committees to ensure that city functions are performed on a sound legal basis.

Communications from the City Attorney's Office may be confidential and shall be treated as attorney-client privilege. Only the City Council, as an entire body, may waive the privilege, and not individual Council Members. 3 During the normal course of a Council Member carrying out the duties of office, it is common practice to discuss issues or ask questions of City Staff, including the City Attorney. For the purpose of this policy statement, the intent is to regulate an individual Council Member's authority to cause work to be performed by the City Attorney.

When an individual Council Member poses a question to the City Attorney, the City Attorney shall estimate the amount of time required to answer the question.

In the event the City Attorney believes the amount of time for research involved in answering the question will generate a bill in excess of $2,000.00, the City Attorney will notify the Council Member that the answer will exceed policy limitations. If the submitting Council Member continues to seek an answer to the question, the Council Member will pose the question to the Council, as a body, at a Council Meeting and must obtain a consensus of the majority of the Council Members present at the meeting in order for the City Attorney to work on the question.

Legal work involving a question or inquiry that require less than $2,000.00 in billable hours by the City Attorney may be authorized by the submitting Council Member without the need of obtaining the Council's approval.

K. TRIANGLE OF POLICY, PROCESS & PRODUCT
The City Council establishes the Policy-establishing vision and direction for the community's future.

The City Clerk, in consultation with the City Attorney, oversees the Process- ensuring that the decision-making process complies with federal, state, and local regulation and that it is properly recorded.

The City Manager provides the Product-which is the primary reason for the existence of local government: to provide services to the taxpayer that the taxpayers cannot (or will not) provide for themselves.

The City Council/City Manager Form of Government is designed for the City Council to set policy direction with the City Manager providing the professional expertise to manage the organization and carry out the Council's direction.

Policy direction is provided by the Council in a variety of ways, including through local laws/ordinances, planning policies (general plan and zoning), financial policies, the annual budget and capital improvement plan, strategic plans, and the adoption of other city council policies. Council works on the big picture of policy development and not the administrative and operational actions of staff.

The City Manager determines how to implement the policies, not the City Council. The City Manager is responsible for carrying out the Council's policy direction through the day-to-day management of city functions, including the oversight of city departments. Key tasks associated with this role includes the 4 hiring and supervision of department heads, the implementation of the annual budget and the assurance of quality services and programs.

L. MUNICIPAL CODE
The Farmersville Municipal Code sets forth the regulatory, penal and administrative laws of general application to the city. These laws are enforceable by the City, and violation constitutes a misdemeanor or infraction.

Other directives and policies of the City Council are recorded in resolutions or by minute action of the Council.

M. INTERFERENCE IN STAFF FUNCTIONS
The City Council shall relate concerns regarding operational and administrative services of the City through the City Manager, except for the purpose of inquiry, and neither the City Council nor any member thereof, shall give orders to subordinates of the City Manager. No member of the City Council shall publicly criticize or censure any staff member of the City and shall instead relay any criticism of a staff member privately through the City Manager.

The City Council shall deal with the Office of the City Attorney only through the City Attorney or his/her designees, except for the purpose of inquiry, and neither the City Council nor any member thereof, may give orders to subordinates of the City Attorney without the City Attorney's consent.
5 CHAPTER 2

CITY COUNCIL MEETINGS
A. RULES OF ORDER
The City Council shall determine its own rules of order and amend them from time to time, or adopt new rules as it deems necessary. The City of Farmersville shall follow Rosenberg's Rules of Order and incorporate the procedures set forth in this chapter.

The City Attorney acts as the parliamentarian and advises the Mayor when points of order are raised.

B. REGULAR MEETINGS
Regular meetings of the City Council shall be open to the public and held on the second and fourth Mondays of every month, at the hour of 6:00 p.m. The business to be considered during the council meeting is detailed on a printed agenda. State law (the Ralph M. Brown Act) requires that public notice be given at least 72 hours before the regular meeting indicating the time and place of the meeting. An agenda of each meeting is posted at City Hall, Farmersville Post Office, and City website. Regular meetings may be adjourned or continued to a specified time and place.

Whenever the day fixed for any regular meeting of the City Council falls upon a day designated as a holiday, such meeting may be held at the same hour on the next succeeding day, not a holiday, as if it were a regular meeting or the meeting may be cancelled.

C. SPECIAL MEETINGS
A special meeting may be ordered whenever the public business may require it by the City Manager or upon the request from three members of the City Council.

Nhenever a special meeting shall be called, notice of such meeting shall be rovided at least 24 hours prior to the time of the meeting pursuant to State law Ordinances may not be adopted at special meetings; only urgency ordinances may be adopted at such meetings. Items not listed on the agenda shall not be considered at the special meeting.

D. STUDY SESSIONS
The City Council may meet in a "study session" for the purpose of acquiring information on a particular subjects) or hold "work sessions" for the purpose of collaborating with the public. These sessions are special meetings that shall be open to the public and comply with the Brown Act.
6 E. CLOSED SESSIONS
Consistent with Government Code Section 54954.2 the Council may hold closed sessions during any regular or special meeting, or any time otherwise authorized by law to consider or hear any matter which is authorized by State law to be heard or considered in closed session.

The general subject matter for consideration shall be expressed in an open meeting before such session is held. After closed session the legislative body must reconvene to open session and may be required to disclose action taken, if any.

The legislative body in a closed session can consider only matters covered in its agenda descriptions. City Council Members shall keep all written materials and verbal information provided to them in closed session in complete confidence in accordance with Government Code section 54963. No mention of information in these materials should be made to anyone unless allowed by this statute.

If the City Council in closed session has provided direction to City staff on proposed terms and conditions for any type of negotiations whether it be related to property acquisition or disposal, a proposed or pending claims or litigation, and/or employee negotiations, all contact with the other party should be by the designated representative handling the negotiations or litigation. A Council Member should not have any contact or discussions with the other party or its representative(s) involved concerning the negotiation during this time and not communicate any discussion conducted in closed sessions. All public statements, information, press releases, should be handled by the designated representative or spokesperson.

Government Code Section 54963 (c) - (f) outlines the injunctive relief and disciplinary actions that may be imposed on those who divulge confidential closed session discussions, without first receiving authorization from the legislative body.

F. EMERGENCY MEETINGS
Emergency meetings may be called by the City Council with one-hour notice to its members and local news media. The City Council may not meet in closed session during an emergency meeting. Except for the 24-hour notice requirement, the special meeting requirements set forth above shall apply in emergency meetings.

G. AGENDA
In order to facilitate the orderly conduct of the business of the citizens of Farmersville, the City Manager with input from Mayor shall set the agenda, in 7 addition to any direction by the City Council. Copies of the agenda are available at City Hall and at the council meeting, as well as posted on the city's website.

CALL TO ORDER
The meetings of the City Council shall be called to order by the Mayor, or in the QUORUM
Three members of the City Council shall constitute a quorum for the transaction of business. A majority of a quorum shall be sufficient to pass any action taken by the City Council except on such matters, which, by law, require a greater majority. All ordinances require at least three affirmative votes. Approval of resolutions and all orders for the payment of money also require an affirmative vote by a majority of the entire Council.

J. LACK OF QUORUM
If a majority of the City Council are absent from any meeting, the remaining members of the City Council may declare the meeting adjourned or if no member of the City Council is present, the City Clerk may adjourn the meeting. If a meeting is adjourned for less than five calendar days, no new agenda need be posted so long as a new item of business is not introduced. A copy of the order of adjournment must be posted within 24 hours after the adjournment, at or near the door of the place where the meeting was held.

K. RULES OF DISCUSSION

1. Motions
Action items listed on the council agenda in accordance with applicable law, or added as an action item on a council agenda in accordance with applicable law, may be voted on by the council.

Following a presentation of the item by staff, the Mayor will open discussion to the City Council for questions and comments. The Mayor will then invite public comments. At the conclusion of public comments, the Mayor should announce that public input has concluded. When there appears to be no further discussion by the Council Members, the Mayor may call for a motion.

Motions may be made by any member of the Council, including the presiding officer, providing that before a motion is offered by the presiding officer, the opportunity for making a motion should be offered to the other 8 members of the council. Any member of the Council, other than the Clerk for the vote.

Voting
The City Council, in the absence of an electronic voting device, votes by "voice vote" on all matters before it, unless a roll call vote is required by law or is requested by the Mayor. If a Council Member fails to voice their vote, then silence shall be recorded as an abstained vote. The Presiding Officer shall announce the results of the vote.

A majority, also known as a simple majority, is a subset of a group that is more than half of the members present.

A two-thirds majority means that two-thirds of the quorum must agree to the proposition. It is much stronger than a simple requirement. In the event of an absence the vote would have to be unanimous.

3. Abstention/Recuse: Conflict of Interest
Council Members shall disqualify themselves if they have a financial conflict of interest or any other disqualification prescribed by law in a matter before the City Council. In such event, they may not participate in the discussion or the vote. Council Members shall state the specific reason for such disqualification. The disqualified Council Member shall leave the Council dais and leave the room until the conclusion of the agenda item unless applicable State law or regulations permit otherwise.

It should be noted, however, a Council Member may speak as a member of the public, on his/her own behalf - as opposed to on behalf of someone else - on a matter that directly affects his/her financial interest even when conflicted out. Thus, while a Council Member would have to disqualify him/herself on a matter affecting a piece of property in which the Council Member has a financial interest, he/she could address the Council, speaking to what the impact would be to his/her property.

In some instances, a Council Member may determine that it is appropriate to abstain from voting on a matter even though no financial conflict of interest exists. If a City Council member abstains from voting, their vote will count as a negative. A Council Member is counted as present for quorum purposes, but his/her abstention is effectively a negative vote.

For example, if a matter requires three affirmative votes for approval and one Council Member abstains, at least three other Council Members must cast affirmative votes for the matter to be approved.
9 4. Tie Votes
A tie vote results in a lost motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal, and affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken.

L. RECOGNITION TO SPEAK, COUNCIL MEMBER
Every Council Member desiring to speak shall address the Mayor and, upon recognition by the Mayor, shall confine his or her remarks to the item coming before the City Council.

1. Interruptions:

A Council Member, once recognized, may voice concerns, comments or ask staff to provide explanation or clarification of the item before the City Procedures out inished here as or the ador with the rule to order.

2. Public Hearings:

Council Members should not speak to the merits of an issue, other than to ask questions, until the public comment has been closed.

M. COUNCIL MEMBERS' OBLIGATION AFTER ABSENCE
When a Council Member is absent from an earlier meeting at which a matter was discussed, it shall be the duty of that Council Member to become acquainted with the issues discussed by reading the documents presented, reviewing the minutes from the meeting in which that item was discussed, listening to or viewing the taped recording of the meeting missed in order to further participate in future discussions and/or vote on the item.

N. ADJOURNMENT OF MEETING
Regular meetings shall conclude no later than 10:00 p.m., unless the time is extended by a majority consensus of the Council.

The Mayor shall adjourn the meeting. In the instance of the lateness of the hour the Mayor may also adjourn the meeting to a date and time specific to continue discussions on either the remainder of the agenda or on a specific item for discussion.

O. RECESS
At any point during a meeting the Mayor may call for a brief recess. 10 P. AGENDA ITEMS OUT OF ORDER
The Mayor may with the consent of the City Council modify the order of the agenda at the meeting, if such modifications would promote fluidity in the process and discussions.

Q. AUDIO & VIDEO RECORDINGS
The City of Farmersville allows the use of recordings as long as they are not being disruptive to the proceedings or to those in attendance. Any equipment being used should not block aisles, exits, or the view of others. If the use of equipment is determined to be disruptive by the legislative body, the use of said equipment may be banned.

R. AGENDA FORMAT FOR MEETINGS
The agenda format for the Farmersville City Council and Commission meetings will be prepared to allow for an efficient method to conduct city business. The format and order of business will be established by the City Clerk, unless modifications are approved by the City Council.

S. COMPONENTS OF MEETING
The following sections of a regular meeting agenda shall set forth the guidelines of decorum for each respective section of the agenda.

Public Comments
For regular meetings, this is the time for citizens to comment on subject matters not on the agenda within the jurisdiction of the Farmersville City Council. The Council cannot legally discuss or take official action on citizen requests that are introduced under this section.

This is also the time for citizens to comment on items listed under the Consent Agenda or to request an item from the Consent Agenda be pulled for discussion purposes. Comments related to Public Hearing items will be heard at the time the item is discussed.

For special meetings, public comments are limited to matters listed on the agenda and not other City business.

Each speaker will be allowed two minutes, but the Mayor has the discretion to shorten the time limit to make an efficient use of the Council's time. As a courtesy, but not required, the speaker should state his/her name and provide their city of residence.

Any documents submitted by a member of the public to the City Clerk for the purposes of handing out to the City Council will be distributed and 11 made a part of the record. The City Clerk will not read the documents out loud, but note who the correspondence was from.

2. Presentations
Any presentations on the Agenda are added at the request of the City Council or approval of the City Manager.

Consent Agenda
All Consent Agenda items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Agenda to be discussed and voted upon by a separate motion.

Public Hearings
Staff will provide a report on the item, then the Mayor will open the hearing to public comments. After closing public comments, the Mayor will allow the Council to provide questions or comments to the staff prior to making a motion. Once public comments are closed it is inappropriate for the public to speak except to answer an inquiry of a Council Member addressed through the Mayor. However, public comments may be re-opened by a majority approval by the Council to hear new information.

5. General Business
Any other remaining items requiring action may be placed in this section.

Items that do not need action, but are to provide informational or receive direction from the City Council may also be placed under General Business.

Council Reports
The City Council may report on other meetings or community events that they have recently attended. General announcements that may be of interest to the other Council Members or the public may be made at this time. If a Council Member receives any written correspondence that they recul lid said corespondence and that wil be given to the City Clerk for distribution.

Staff Communications
Staff will provide updates to the City Council on events or projects that may be of interest.

Future Agenda Items
Any Council Member may request a matter which is not otherwise scheduled on a City Council agenda to be placed on a future agenda. The Council Member referring the item shall provide sufficient information as to the nature of the item. The City Council by a majority concurrence may direct the City Manager to put the item on a future agenda. Only the City 12 Council or City Manager have the authority to place items on a future agenda.

T. ORDINANCES
Ordinances are the laws of the municipality. City councils are given the power to pass ordinances by Government Code Section 37100 as long as those ordinances are not in conflict with the laws and Constitution of the State of California or the United States. Approval of an ordinance requires a first reading or introduction and a second reading and adoption, with at least five days ordinance or a summary is then published in the local newspaper and becomes effective thirty (30) days later. The thirty (30) day time frame is known as a referendum period. A referendum period is required by state law and is a time frame in which any citizen can file a petition challenging the legality of a recently adopted ordinance. An ordinance is an action that can be repealed or amended only by a subsequent ordinance.

In matters deemed by the City Council to warrant immediate action to preserve peace, public safety or health, an urgency/emergency ordinance may be passed immediately upon introduction at either a regular or special meeting, and can be effective immediately.

U. RESOLUTIONS
A resolution sets forth the action of the council on certain types of policy, procedural, or administrative matters. It requires only one reading and may be changed by subsequent resolution.

V. RECOGNITIONS/PROCLAMATIONS
The City Council may recognize individuals, organizations, or activities during the meetings. Other organizations may also present recognitions to the City.

MINUTES
The City Council utilizes summary minutes, which include the motions made, action taken, and a brief summary of council, staff and/or public comments.

The City Clerk shall prepare the Minutes, and upon approval of the City Council, it shall become the official record.

X. APPEALS
The filing of an appeal shall have the effect of staying the issuance of any permit or action until such time as the matter on appeal is resolved. If there are 13 subsequent items to come before the Council that are subject to the outcome of the appeal, those items shall be listed following the item for appeal on the agenda, the decision of which shall be factored upon the Council's decision on appeal.
14 CHAPTER 3

DECORUM

ENFORCEMENT OF DECORUM
The City Manager shall designate the Chief of Police, or his/her designated representative as a sergeant-at-arms when necessary to attend City Council meetings for the purpose of maintaining order and decorum in the City Council Chambers, lobby, or other designated meeting location. Upon instructions from the Mayor, the sergeant-at-arms shall eject any person from the City Council Chambers, in conformance with State law.

3. CONDUCT IN THE CITY COUNCIL CHAMBERS
Council Chambers Defined
Council Chambers shall be, in addition to the usual and customary meeting location, any location or facility wherein a majority of the legislative body may meet for an open and public meeting as defined by the Brown Act, whether it be a regular meeting, special meeting, or emergency meeting.

2. Council Dais
The City Council seating area, most commonly referred to as the Council Dais is restricted to Council and City Staff at all times. Loitering or the dissemination of materials are not permitted in the area directly in front of the City Council seating area, commonly referred to as the well, unless invited by a Council Member to step forward. Written or photographic materials are to be handed to the City Clerk for dissemination to the Council and made part of the record.

3. Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, and stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City Council, be subject to ejection from the meeting per Government Code Section 54957.95.

4. Rules of Conduct and Safety
When the City Council is in session, all persons present must preserve safety and order. Members of the public should sit in the seats provided, subject to ADA compliance, unless addressing the Council or entering or leaving the Council Chambers. Members of the public shall not block the aisles or exits in any manner. Members of the public should not bring 15 audible equipment into the Council Chambers, including cellular phones or pagers, without first either turning said equipment off or to a silent mode.

5. Removal from the Council Chambers
Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Government Code Section 54957.95.
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting; and,
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting; and,
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City Council; and,
(d) Any other unlawful interference with the due and orderly course of said meeting.

COURTESY
Council Members
Council Members shall accord the utmost courtesy to each other, City employees and the public appearing before the City Council and shall refrain at all times from rude and derogatory remarks, public criticism of staff, remarks as to integrity, abusive comments and statement as to motives and personalities.

2. Public Speakers
Members of the public have the right to attend City Council meetings and to address the City Council on specific agenda items and under the Public Comments section of the agenda. The right of the public to address the City Council includes their right to criticize the policies, procedures, programs, or services of the City, and the acts or omissions of the City Council members. Criticisms that do not relate to City business will not be tolerated.

While the City Council meeting is in session, all persons must preserve order and decorum. A person who addresses the City Council under a specific agenda item or under Public Comments may not engage in speech or conduct which is likely to provoke others to violent or riotous behavior, which disturbs the peace of the meeting by loud and unreasonable noise, which is outside of the Council's jurisdiction, repetitive, or which disrupts, disturbs, or otherwise impedes the orderly conduct of any City Council meeting.
16 The Mayor or other presiding officer shall request that a person who is breaching the rules of decorum cease such conduct. If, after receiving such a warning, the person persists in breaching the rules of decorum, the Mayor or other presiding officer may order the person to leave the City Council meeting. If such person does not leave, the Mayor or presiding officer may request any law enforcement officer who is on duty at the meeting as sergeant-at-arms to remove the person from the Council Chambers. In the event there is no one from law enforcement present, the Mayor or presiding officer may direct the City Manager to contact law enforcement.

Appointed members of Commissions and Committees
Appointed members of Commissions and Committees of the City shal observe the same rules of order and decorum applicable to the City Council.

D. DISCIPLINING A DISRUPTIVE MEMBER
If one member engages in disruptive or unacceptable behavior, it is the responsibility of the City Council to remind the member about their duties. The failure of the governing body to deal with a misbehaving member or commissioner can also have legal consequences for the locality. For example:

1. A City Council member or Commissioner that mistreats staff members by using inappropriate language, asking the staff member to perform personal tasks, hugging or touching staff in an inappropriate manner, etc. may be putting the locality at risk for a lawsuit alleging harassment or a hostile work environment. If the governing body does not take appropriate steps to avoid the appearance of agreement with the objectionable behavior of a fellow member or commissioner, the inappropriate behavior may be considered to have been sanctioned by the governing body.

2. A member that leaks a confidential legal opinion of the local government attorney can result in the loss of the attorney client privilege and with the loss of the attorney client privilege it is possible the opinion can be used in court against the locality. In order to protect the attorney client privilege the other members of the governing body need to take affirmative action against the member that leaked the opinion.

In some instances meeting one-on-one outside of a public meeting can rectify a misunderstanding or correct inappropriate behavior. The manner in which a situation is addressed may be on a case by case basis. If the behavior continues or if the actions are more severe, the City Council may determine other methods of discipline.
17 The Council may vote to remove a Commissioner from their seat. Similarly, a Council Member may be removed from his or her standing committee assignments as well as assignments to outside committees.

One of the most common forms of discipline is for the governing body to "censure" a fellow council member. A censure is a public statement condemning the member's inappropriate behavior with the hopes of reforming him or her so that he or she will not behave in the same way again. Members can be censured for misconduct at meetings, failing to follow proper procedures, violating confidentiality, illegal or immoral conduct, absenteeism, lying, disloyalty, working against the organization, conspiracy, and violating other values that the Farmersville City Council holds dear. With a consensus of the Council, a censure may be placed on a future agenda. Censures are then approved by a resolution.

E. DISTRIBUTION OF LITERATURE AND OTHER MATERIALS IN CITY

COUNCIL CHAMBERS
No person, other than City staff, shall distribute flyers, leaflets, placards or other literature or circulate any petition within the City Council Chambers.

Flyers, leaflets, placards or literature may only be distributed to the Council by a member of the public under Public Comments, or by a project applicant/appellant pertaining to City business as may be referenced on the agenda, by approaching the City Clerk and requesting such material be distributed on their behalf. land-held signs are permitted in the Council Chambers, but they cannot block he view of others in the audience or prevent the public from freely entering ol exiting the room.
18 CHAPTER 4

PROCLAMATIONS, CERTIFICATES, AND PLAQUES
A. PURPOSE
The purpose of this policy is to establish uniform procedures, criteria, and identify authority.

GUIDELINES
The following are basic guidelines for recognition.

Proclamations - Generally proclaims certain periods of time (days, weeks, or months) in honor of an individual, event, or activity. They contain several informational paragraphs. Examples include Fire Prevention Week, Arbor Day, and American Red Cross Month.

Certificates - Certificates are prepared in response to the type of recognition desired and are to express appreciation for exemplary service or performance to individuals, teams, or organizations.

Plaques - Plaques or similar items are distributed for significant achievements such as years of service by Council Members or employees.

C. POLICY
It is the policy of the City of Farmersville to recognize individuals and/or organizations for their outstanding performance, or honor special events and dates with proclamations, certificates, plaques, or other tokens of appreciation in accordance with the criteria set forth below.

1. Request for proclamations, certificates or plaques from City Council Members, city departments, residents, and local organizations must be submitted to the City Clerk's office.

2. Requests should specify:
(a) Reason why recognition should be granted; and
(b) Information that will assist the Mayor, City Council, or City Manager in arriving at a decision.
19 4. All requests for plaques, framed certificates, or custom gifts to visiting officials/dignitaries, elected officials, individuals or organizations shall be approved by the Mayor and City Manager.

Individual Council Members shall have the discretion to direct the City Clerk to prepare certificates (not framed) or another token of appreciation that he or she will personally present.

6. Reviests for pay sha i proved it Maes for dedicated
The Mayor and City Manager shall have the discretion to determine the appropriate type of honor for special or unusual circumstances that may arise and may warrant deviation from this policy.
20 CHAPTER 5

CITY COMMISSIONS
A. RELATIONSHIP TO COUNCIL, STAFF AND MEDIA
Advisory bodies should not become involved in the administrative or operational matters of City departments unless specifically provided in their prescribed powers and duties. Members may not direct staff to initiate major programs, conduct large studies, or establish department policy without specific approval of the City Council. City staff assigned to furnish staff services shall be available to provide general staff assistance, such as preparation of agenda/notice materials and minutes, general review of department programs and activities, and to pertorm limited studies, program reviews, and other services of a general staff nature. Additional or other staff support may be provided upon a formal request to the City Council. The responsibility for setting policies for the City rests with the City's duly elected representatives, the City Council Members should refer all media inquiries to City staff and not provide statements or positions on any issues on behalf of the City or the Advisory Body.

B. PUBLIC APPEARANCE AND REPRESENTATION BY MEMBERS
When a member appears in a non-official, non-representative capacity before the public, for example in a Council meeting, the member shall indicate that he or she is speaking only as an individual, not as a member of a Commission.

Conversely, when a member who is present at a Council meeting is asked to address the Council on a matter pertaining to his or her Commission, the member should represent the viewpoint of the particular body as a whole, not a personal opinion. If during a Commission meeting, a member was directed by the body to attend another meeting to speak on their behalf, then that is permitted.

Members shall not act independently of their Commissions in conducting surveys, studies, or petitions, unless he or she is acting as an applicant or submitting a request as a citizen. Commissioners shall not use their positions for personal interest and must recuse themselves if conflicts of interest arise. 21 CHAPTER 6

ADMINISTRATIVE RULES

RULES AND PROCEDURES ADMINISTRATION
Review of City Council Rules and Procedures - The Council will review and revise the Handbook of Rules and Procedures as needed.

Adherence to Rules and Procedures - During City Council discussions, deliberations and proceedings, the Mayor bears the primary responsibility to ensure that the City Council, staff and members of the public adhere to the Council's adopted protocol.

City Attorney as Rules and Procedures Advisor - With the consensus t a majority of the Council, the City Attorney may be directed to interpre he City Council's adopted Rules and Procedures and proposed changes

4. Applicability of Rules and Procedures - The City of Farmersville City Council Handbook of Rules and Procedures shall also apply to all Commissions and/or Committees as established by the City Council.

B. CONFLICT WITH CITY MUNICIPAL CODE, ADMINISTRATION

POLICIES, STATE OR FEDERAL LAW
If there is any conflict contained hereinabove with the City Municipal Code, Administration Policies, State or Federal Law, such laws shall prevail. 22 City of Farmersville
Addendum to Council Handbook
Policy: City Vehicle Use by Councilmembers
WHEREAS, the City of Farmersville has vehicle use protocols and policies by Department; and WHEREAS, the City has two vehicles that are available for general use by employees and Councilmembers; and
WHEREAS, there is no formal policy in place for Councilmember use of a City Vehicle; and WHEREAS, contemporaneous with consideration of this Policy, the Council is also considering changes to the Council Handbook.

NOW THEREFORE, does the City Council of the City of Farmersville hereby consider and adopt this Policy for City Vehicle Use by Councilmembers as part of the Council Handbook, with the following policy:

1. Councilmembers shall be entitled to use general City Vehicles for use pursuant to the following terms:
a. The vehicle use shall be limited to vehicles designated as being available for City Councilmember use.
b. The vehicle use shall be for City business only.
c. Councilmembers shall be entitled to travel outside the City of Farmersville, if it is for City Business.
d. Councilmembers shall not keep the vehicle beyond a reasonable time, and shall inquire whether the vehicle is needed by another person, at another conflicting time.
e. The City Clerk, or other designated individual, shall keep the keys to the vehicles, and shall keep a log of the vehicle use.

I. Councilmembers who wish to use City Vehicles shall provide a copy of their drivers' license and insurance, to be kept on file.
g. A Councilmember shall be entitled to keep the vehicle over-night if it cannot be returned during work hours. However, in that event, the vehicle use is still limited to City business.
h. Councilmembers shall drive the vehicle responsibly, obeying the rules of the road, and being conscious of the stress on the vehicle.

1. In the event of an accident or incident involving the City Vehicle, the Councilmember shall immediately notify the City Clerk, and a report shall be presented to the City Manager for dissemination to various and necessary departments.

1. In the event of mis-use of these rules, any Councilmember's privileges shall be subject to termination or suspension by a majority vote of the Council.

CITY OF

FARMERSYILE
9C
See attached map

LITTLE LEAGUE

BASEBALL
Fice

SECUOIA

GATEWAY PARK
EXISTING PROJESTS UNDER GONSTRUCTION PROJECTS EROPOSED PROJECIS:

КОЛОА ОАНИХ РАК - 2012 SONS UME LOK DISEAL NORTH 310 460:0

MANTACATER

CASTING TRAILS

NATALAL FESCURLES ACOCYI

VELOPMENT SKIP, GRANTS

TICH & PARK

FARMERSVILLE COMMUNITY PARK
Designs, Inc. Sierra
DATE: 2023/04/04 MASTER PLAN

CITY OF
9D
Discussion Item