Folsom City Council
August 22, 2023

08/22/2023 Item No.15.

Description Quantity Unit Unit Price Total Cost Percent Complete
Total
Remaining
Construction
Budget
ification Basin No. 4
Earthwork & Site Preparation
I Clearing and Grubbing 70,000 SF $0.08 $5,334.63 0.00% $5,334.63 2 4,000 CY $5.1 4 $20,554.66 0.00% $20,554.66
J Finish Grading 70,000 SF $0.64 $44,963.31 0.00% s44,963.31 Drainage Improvements
4 36-inch RCP CL-IV Storm 80 LF $276.s3 $22,122.38 0.00% $22,r22.38 5 36-inch Storm Drain Outfall Structure, Std. SD.2O I EA $25,695.s0 $25,69s.50 0.00% $25,695.50 6 Detention Basin Outlet Control Structure - Small I EA s256,954.97 $256,954.97 0.00% $256,954.9',7 7 Rock Rip Rap 150 CY s64.24 $9,636.63 0.00% $9,636.63
Detention Basin
8 l2-ft. Wide Concrete Access Ramp, Std. Dwg. SD-23 1,500 SF $12.8s $19,269.99 0.00% s19,269.99 9 Spillway, 6" Concrete wl#4Bars 12" O.C. Each W 1,800 SF sl2.8s $23,123.99 0.00% $23,123.99 t0 Wide ,{-6 std. RD-02 I EA $7,708.65 $7,708.65 0.00% $7,708.6s 11 Removable Bollards, Std. Dwg. LS-42 2 EA $2,312.s9 $4,62s.19 0.00% $4,625.19 12 l2-ft. Wide Basin Perimeter Road - 3" AC 17.5" AB 7,500 SF $s.1 4 $38,539.98 0.00% $3 8,539.98 Landscape Improvements
t3 Detention Basin 28,000 SF $0.07 $ l,829.02 0.00% $l,829.02 14 Construction Area 35,000 SF $0.07 $2,286.2',7 0.00% s2,286.2',7 15 Erosion Control (Construction SWPPP) 70,000 SF $0.26 $ r 8,290.16 0.00% $ 18,290.16 Total Construction $500.936.00 $500,936.00
Folsom Plan Area
B a c kbo n e I nf rastru ctu re
2023 Remaining Work
Co n stru cti o n C ost Esti m ate
Z:\Shared\projects\SAc\1 42000\1 42079 Fot6om SPtF lmplementalionU3 SPIF Update\Data\Remaining Wo* Estimat€\FPA 2023 SPIF Remaining Work Average-Const Cost J-L7

08/22/2023 Item No.15.

Description Quantity Unit Unit Price Total Cost Percent Complete
Total
Remaining
Construction
Budget
Hvdro-Modification Basin No. 5
Earthwork & Site Preparation
1 Clearing and Grubbing 57,000 SF $0.08 $4,343.91 0.00% $4,343.91 2 Import 6,000 CY $5.1 4 $30,83 1.98 0.00% $30,83 1.98
3 Basin Finish Grading 23,000 SF $0.64 $14,773.66 0.00% $14,773.66 Drainage ImDrovements
4 36-inch RCP CL-N Storm Drainage Pipeline 230 t,F $276.s3 $63,601.85 0.00% $63,601.85 5 36-inch Storm Drain Outfall Structure, Std. Dwg. SD-20 I EA $25,695.50 $25,695.50 0.00% $25,695.50 6 Detention Basin Outlet Control Structure - Small I EA s256,954.9'.1 $256,954.97 0.00% s256,954.9',7 7 Rock Rip Rap 100 CY $64.24 s6,424.42 0.00% s6,424.42
Detention Basin Improvements
8 12-ft. Wide Concrete Access Ramp, Std. Dwg. SD-23 1,500 SF $r2.8s s19,269.99 0.00Yo $19,269.99 9 Spillway, 6" Concrete w/#4 Bars 12' O.C. Each Way I,600 SF $12.85 $20,5s4.66 0.00% $20,554.66 10 20-ft. Wide 4.-6 Driveway, Std. Dwg. RD-02 I EA $7,708.65 $7,708.65 0.00% $7,708.65 11 Removable Bollards, Std. Dwg. LS-42 2 EA $2,312.s9 s4,62s.19 0.00% $4,62s.19 12 12-ft. Wide Basin Perimeter Road - 3" AC 17.5' AB 7,700 SF $s.t4 $39,s67.71 0.00% $39,s67.71 Landscape Improvements
13 Detention Basin Planting (Hydro-Seeding) 24,000 SF $0.07 sr,s67.73 0.00% st,s67 .73 14 Construction Area Seeding (Hydro-Seeding) 26,000 SF $0.07 $1,698.37 0.00% $1,698.37 l5 Erosion Control (Construction SWPPP) 57,000 SF $0.26 $14,893.42 0.00% $14,893.42 Total Construction Cost $512,513.00 $512,5r3.00
Folsom Plan Area
B ac kbon e I nfrastru ctu re
2023 Remainiing Work
Co nstru cti on C ost Esti m ate
Zlshared\projectS\SAC\142000\l42OTgFotsomSPtFImptementationU3SPlFUpdate\Dala\RemainingWo*Estimate\FPA2023SPlFRemainingWorkAv€rag€-Const Cost J- 1B

08/22/2023 Item No.15.

Description Quantity Unit Unit Price Total Cost Percent Complete
Total
Remaining
Construction
Budget
Ilydro-Modification Basin No. 6
Earthwork & Site Preparation
I Clearing and Grubbing 174,000 SF $0.08 s13,260.37 0.00% $13,260.37 2 Excavation 46,000 CY $9.74 s448,2r7.79 0.00% $448,217.79 J Basin Finish Grading 174,000 SF $0.64 $111,765.94 0.00% $t I 1,765.94 Drainage Improvements
4 60-inch RCP CL-IV Storm Drainage Pipeline 100 LF $590.08 $59,007.54 0.00% $59,007.54 5 60-inch Storm Drain Outfall Structure, Std. Dwg. SD-20 1 EA $33,404.15 $33,404. r s 0.00% $33,404.15 6 Detention Basin Outlet Control Structure - Small 1 EA $256,9s4.9'.7 $2s6.954.97 0.00o/n $2s6,9s4.97 7 Rock Rip Rap 200 CY s64.24 $12,848.84 0.00% $r2,848.84 Detention Basin Improvements
8 l2-ft. Wide Concrete Access Ramp, Std. Dwg. SD-23 r,800 SF s12.85 $23,123.99 0.00% 923,r23.99 9 Spillway,6" Concrete wl#4Bars 12" O.C. Each Way r,800 SF $12.85 $23,123.99 0.00Yo $23,123.99 l0 20-ft. Wide ,{-6 Driveway, Std. Dwg. RD-02 I EA $7,708.65 $7,708.6s 0.00% $7,708.6s lt Removable Bollards, Std. Dwg. LS-42 2 EA $2,312.s9 $4,62s.19 0.00% $4,62s.19 t2 l2-ft. Wide Basin Perimeter Road - 3" AC 17.5' AB 18,000 SF $5.1 4 $92,49s.9s 0.00% $92,495.9s Landscape Improvements
l3 Detention Basin Planting (Hydro-Seeding) 60,000 SF $0.07 $3,919.32 0.00Yo $3,919.32 14 Construction Area Seeding (Hydro-Seeding) 96,000 SF $0.07 $6,270.91 0.00o/o $6,270.91 l5 Erosion Control (Construction SWPPP) 174,000 SF $0.26 $45"464. I I 0.00% $45,464.11 Total Construction Cosl $1,142,r92.00 $1,142,192.00
Folsom Plan Area
Bac kbone I nfrastru ctu re
2023 Remaining Work
Co n stru cti o n Cost Esti m ate
Z:\Shsred\Projeds\SAC\142000U42079 Folsom SPIF lmplementationp3 SPIF Update\Data\Remaining Work Estimato\FPA 2023 SPIF Remaining Work Average-Const Cost J-19

08/22/2023 Item No.15.

Description Quantity Unit Unit Price Total Cost Percent Complete
Total
Remaining
Construction
Budset
Hvdro-Modification Basin No. 8
Earthwork & Site Preparation
I Clearins and Grubbing 400,000 SF $0.08 $30,483.60 0.00% $30,483.60 2 48,000 CY $5. l4 $246,6ss.87 0.00o/o s246,6s5.87
3 Finish 400,000 SF $0.64 $256,933.20 0.OOo/o $256,933.20 Drain rovements
4 6-ft. Hieh x 10-ft. Wide Concrete Box Culvert 145 LF s423.97 $6 r,476.00 100.00% $0.00 5 Detention Basin Outlet Control Structure - Extra Extra Large I EA $889,848.95 $889,848.9s 100.00% $0.00 6 Box Culvert Outfall Structure 1 EA $115,629.74 $11s,629.74 100.00% $0.00 7 Concrete Basin 1 LS $128,477.49 $128,477.49 100.00% s0.00 8 Rock 200 CY $64.24 $12,848.84 100.00% $0.00
Detention Basin Im ents
9 l2-ft. Wide Concrete Access Ramp, Std. Dwg. SD-23 3,120 SF $12.8s $40,081.58 0.00% $40,081.58 l0 Wide 4.-6 Dri std. RD-02 I EA $7,708.65 $7,708.65 0.00% $7,708.65 ll & Cable Barrier std LS.47 I,400 LF s23.r2 $32,373.58 0.00o/o $32,373.58 12 20-ft. wide Pipe Gate Std. Dwg. LS-43 (Single Gate) I EA $7,708.65 $7,708.65 0.00Yo $7,708.65 l3 12-ft. Wide Basin Perimeter Road - 3" AC 17.5" AB 13,300 SF $5.1 4 $68,344.23 0.00% s68,344.23 14 5-ft. Wide Concrete V-Gutter 580 LF $3.85 52,23s.32 0.00Yo s2,235.32 Im
15 Detention Basin Planting (Hydro-Seeding) 212,000 SF $0.07 $13,848.26 0.00% $13,848.26 l6 Side Slope Jute Mesh, Std. Dwg. LS-57 20,000 SF $0.33 56,532.20 0.00% $6,532.20 t7 Construction Area Seeding (Hydro-Seeding) 175,000 SF $0.07 $11,431.35 0.00% $1r,431.35 l8 Erosion Control (Construction SWPPP) 400,000 SF $0.26 $104,515.20 0.00% $104,515.20 Total Construction Cost $2,037,133.00 $828,852.00
Folsom Plan Area
Bac k b o ne I nfrastru ctu re
2023 Remaining Work
C on stru cti o n C ost Esti m ate
Ztshared\projects\SAC\142000\142079 Fotsom SPtF tmpl€mentationU3 SPIF Updat6\Data\Remaining Wo* Eslimate\FPA 2023 SPIF Remaining Work Avetage-Const Cost J-20

08/22/2023 Item No.15.

Description Quantity Unit Unit Price Total Cost Percent Complete
Total
Remaining
Construction
Budget
Hvdro-Modification Basin No. 9
Earthwork & Site Preparation
I Clearing and Grubbing 50,000 SF $0.08 $3,810.45 0.00o/o $3,810.45 2 Import r 0,000 CY $9.74 $97,438.6s 0.00% $97,438.65
3 Basin Finish Grading 50,000 SF $0.64 $32,116.65 0.00% $32, l 1 6.65 Drainaqe Improvements
4 36-inch RCP CL-N Storm Drainage Pipeline 70 LF $276.s3 $ 19,3 57.09 0.00% $19,357.09 5 36-inch Storm Drain Outfall Structure, Std. Dwg. SD-20 I EA $25,695.50 $25,695.50 0.00% $25,69s.5C 6 Detention Basin Outlet Control Structure - Small I EA $256,954.97 s256,9s4.97 0.00% s256,9s4.91 7 Rock Rip Rap 100 CY s64.24 86,424.42 0.00% $6,424.42
Detention Basin Improvements
8 12-ft. Wide Concrete Access Ramp, Std. Dwg. SD-23 I,450 SF $12.85 s18,627.66 0.00% $18,627.66 9 Spillway, 6" Concrete w/#4 Bars 12" O.C. Each Way 1,700 SF $12.85 $21,839.32 0.00% $21,839.32 l0 20-ft. Wide ,4-6 Driveway, Std. Dwg. RD-02 I EA $7,708.65 $7,708.6s 0.00% $7,708.65 il l2-ft. Wide Basin Perimeter Road - 3" AC 17.5" AB 8,300 SF $5.1 4 $42,650.91 0.00% $42,650.91 Landscape Improvements
't2 Detention Basin Planting (Hydro-Seeding) 24,000 SF $0.07 sr,567 .73 0.00% $1,s67.73 l3 Construction Area Seeding (Hydro-Seeding) 16,000 SF $0.07 $ 1,045.l5 0.00% $1,045.1 5 l4 Erosion Control (Construction SWPPP) 50,000 SF $0.26 $13,064.40 0.00% $13,064.40 Total Construction Cost $548,302.00 $548,302.00
Folsom Plan Area
Bac kb on e I nf ra stru ctu re
2023 Remaining Work
Co nstruction Cost Esti m ate
Ztshared\Prcjects\SAC\142000\142079 Folsom SPIF hplemenlationP3 SPIF Update\Data\Remaining Wotr Eslimato\FPA 2023 SPIF Remaining Wo.k Average-Const. Cost J-2L

08/22/2023 Item No.15.

Description Quantity Unit Unit Price Total Cost Percent Complete
Total
Remaining
Construction
Budget
Hydro-Modification Basin No. 10
Earthwork & Site Preparation
I and 100,000 SF $0.08 $7,620.90 0.00o/o $7,620.90
2 Import 10,000 CY $5.14 $s 1,3 86.64 0.00o/o $51,386.64 J Basin Finish 100,000 SF $0.64 $64,233.30 0.00% $64,233.30 Drainage Improvements
4 36-inch RCP CL-IV Storm Drainage Pipeline 100 LF $276.s3 $27,652.98 0.00o/o $27,652.98 5 36-inch Storm Drain Outfall Structure, Std. SD-20 I EA $25,695.50 $25,695.50 0.00% $25,695.50 6 Detention Basin Outlet Control Structure - Medium 1 EA $450,856.80 $450,8s6.80 0.00% $450,856.80 7 Rock Rip Rap 250 CY $64.24 $16,061.05 0.000/o $16,061.05 Detention Basin Improvements
8 l2-ft. Wide Concrete Access Ramp, Std. Dwg. SD-23 1,650 SF $r2.85 $21,196.99 0.00Yo s21,196.99 9 Spillway, 6" Concrete wl#4Bars 12" O.C. Each Way 1,800 SF $12.85 s23,r23.99 0.00Yr $23,r23.99 9 20-ft. Wide ,4.-6 Driveway, Std. Dwg. RD-02 1 EA $7,708.65 $7,708.65 0.00% $7,708.65 10 std. L5.42 2 EA $2,312.59 $4,625.r9 0.00o/o $4,625.19 11 l2-ft. Wide Basin Perimeter Road - 3" AC 17.5" AB 13,000 SF $s.14 $66,802.63 0.00o/o $66,802.63 Landscape Improvements
12 Detention Basin 64,000 SF $0.07 $4,180.61 0.00o/o $4,180.61 l3 Construction Area 23,000 SF $0.07 $ l,502.41 0.00o/o $1,502.41 l4 Erosion Control Construction 100,000 SF $0.26 $26,1 28.80 0.00% $26,128.80 Total Construction Cost $791,156.00 $798,777.00
Folsom Plan Area
Backbone lnfrastructu re
2023 Remaining Work
Co nstru ctio n Cost Esti mate
Z:\Shared\prcjects\SAC\142000U42079 Fotsom SPIF lmplementalion\23 SPIF Updale\Data\Remaining Work Estimate\FPA 2023 SPIF Remaining Work Average*Const. Cost J-22

08/22/2023 Item No.15.

Description Quantity Unit Ilnit Price Total Cost Percent Complete
Total Remaining
Construction
Budget
Hydro-Modification Basin No. 11
Earthwork & Site Preparation
I Clearing and Grubbing 54,000 SF $0.08 $4,115.29 0.00% s4,115.29 2 Excavation 9,000 CY $9.74 $87,694.79 0.00% $87,694.79 3 Basin Finish Grading 54,000 SF $0.64 $34,685.98 0.00% $34,685.98 Drainage Improvements
4 36-inch RCP CL-N Storm Drainage Pipeline r20 I,F s276.53 $33,183.58 0.00Yo $33,1 83.58 5 36-inch Storm Drain Outfall Structure, Std. Dwg. SD-20 1 EA s25,695.s0 $25,695.50 0.00% $25,695.50 6 Detention Basin Outlet Control Structure - Small 1 EA $256,954.97 s2s6,954.97 O.00Yr 9256,954.97 7 Rock Rip Rap 50 CY s64.24 s3,212.21 0.00o/o $3,212.21 Detention Basin Improvements
8 l2-ft. Wide Concrete Access Ramp, Std. Dwg. SD-23 1,250 SF s12.85 $r 6,058.33 0.00Yo $16,058.33 9 Spillway, 6" Concrete w/#4 Bars 72" O.C. Each Way 1,700 SF $12.85 $21,839.32 0.00% $21,839.32 10 Removable Bollards, Std. Dwg. LS-42 2 EA $2,312.s9 s4,625.r9 0.00o/o $4,62s.19 1l 20-ft. Wide 4.-6 Driveway, Std. Dwg. RD-02 1 EA $7,708.65 $7,708.65 0.00% $7,708.65 12 12-ft. Wide Basin Perimeter Road - 3" AC 17.5. AB 11,000 SF $5. l4 $s6,525.30 0.00% $56,525.30 Landscape ImDrovements
l3 Detention Basin Plantins (Hydro-Seeding) 23,000 SF $0.07 $1,502.41 0.00% $1,502.41 l4 Construction Area Seeding (Hydro-Seeding) 20,000 SF $0.07 $r,306.44 0.00Yo $1,306.44 l5 Erosion Control (Construction SWPPP) 54,000 SF $0.26 $14.109.55 0.000h $14, r09.55 Total Construction Cost $569,218.00 $569,218.00
Folsom Plan Area
Bac kbo ne I nf rastructu re
2023 Remaining Work
Construction Cost Estim ate
ZtSha16d\projects\SAC\l42000\142079 Fotsom SPtF tmptem€ntationU3 SPIF Update\Data\Romaining Wo* Estimate\FPA 2023 SPIF Romaining Work Average-Const. Cost J-23

08/22/2023 Item No.15.

Description Quantity Unit Unit Price Total Cost Percent Complete
Total Remaining
Construction
Budget
Hydro-Modification Basin No. 12
Earthwork & Site Preparation
I and I 10,000 SF $0.08 $8,382.99 0.00Yo $8,382.99
2 Excavation 8.000 CY s9.74 977,950.92 0.00% s77,9s0.92 3 Basin Finish Grading 110.000 SF $0.64 $70,656.63 0.00% $70,656.63 Drainage Improvements
4 60-inch RCP CL-IV Storm 100 LF $590.08 $59,007.54 0.00% $59,007.54 5 60-inch Storm Drain Outfall Structure, Std. Dwg. SD-20 I EA $33,404.1 5 $33,404. l 5 0.00% s33,404. I 5 6 Detention Basin Outlet Control Structure - Medium I EA $4s0,856.80 $450,856.80 0.00% $450,856.80 Detention Basin Improvements
7 l2-ft. Wide Concrete Access Ramp, Std. Dwg. SD-23 I,650 SF $r2.85 $21,196.99 0.00% 821,196.99 8 Spillway, 6" Concrete wl#4Bars 12" O.C. Each Way I.850 SF $12.85 s23,766.32 0.00o/o $23,766.32 9 20-ft. Wide 4-6 Driveway, Std. Dwg. t{D-02 I EA s7,708.65 $7,708.65 0.00% $7,708.65 l0 Removable Bollards, Std. Dwg. LS-42 2 EA $2.3t2.s9 $4,62s.r9 0.00% $4,625.r9 ll Rock Rip Rap 200 CY $64.24 $12,848.84 0.00% $12,848.84 t2 l2-ft. Wide Basin Perimeter Road - 3" AC /7.5" AB 11,200 SF $5. l4 $57,553.04 0.00% $s7,553.04 Landscape Improvements
l3 Detention Basin Planting (Hydro-Seeding) 50,000 SF $0.07 s3,266.10 0.00% $3,266.10 t4 Construction Area Seeding (Hydro-Seeding) 47,000 SF $0.07 $3,070.13 0.00o/o $3,070.1 3 15 Erosion Control (Construction SWPPP) I 10,000 SF $0.26 $28,741.68 0.00o/o $28,741.68 Total Construction Cost $863.036.00 $863,036.00
Folsom Plan Area
Backbone I nfrastructu re
2023 Remaining Work
Con structio n Cost E sti m ate
Z:\Shared\projects\SAC\142000\142079 Fotsom SPIF lmplemonlationU3 SPIF Update\Dala\Remaining Work Eslimat6\FPA 2023 SPIF Remaining Work AveEge-Consl Cost J-24

08/22/2023 Item No.15.

Description Quantity Unit Unit Price Total Cost Percent Complete
Total
Remaining
Construction
Budget
Hydro-Modification Basin No. 13
Earthwork & Site Preparation
I Clearins and Grubbing 60,000 SF $0.08 $4,572.s4 0.00% s4,s72.54 2 Excavation 9,000 CY $9.74 $87,694.79 0.00% $87,694.79 3 Basin Finish Grading 60,000 SF $0.64 $38,539.98 0.00% $38,539.98 Drainage Improvements
4 36-inch RCP CL-ry Storm Drainage Pipeline 80 LF $276.s3 $22,122.38 0.00% s22,122.38 5 36-inch Storm Drain Outfall Structure, Std. Dwg. SD-20 I EA $25,695.50 $25,695.50 0.00% $25,695.50 6 Detention Basin Outlet Control Structure - Medium I EA $450,8s6.80 $450,856.80 0.00% $450,856.80 7 Rock Rip Rap 200 CY s64.24 $12,848.84 0.00% $12,848.84 Detention Basin Improvements
8 l2-ft. Wide Concrete Access Ramp, Std. Dwg. SD-23 1,250 SF $12.85 $16,0s8.33 0.00% $16,058.33 9 Spillway, 6" Concrete w/#4 Bars 12" O.C. Each Way 1,300 SF $12.85 $ 16,700.66 0.00% $16,700.66 10 20-ft. Wide 4-6 Driveway, Std. Dwg. RD-02 1 EA $7,708.65 $7,708.65 0.00% $7,708.65 ll 20-ft. Wide Pipe Gate Std. Dwg. LS-43 (Single Gate) 1 EA $7,708.65 $7,708.65 0.00% $7,708.65 l2 12-ft. Wide Basin Perimeter Road - 3' AC /7.5' AB 9,200 SF $5.14 $47,275.7r 0.00% $47,275.71 l3 Masonry Retaining Wall I,000 SF $102.78 $r02,784.17 0.00% s102,784.r'7 Landscape lrnprovements
13 Detention Basin Planting (Hydro-Seeding) 20,000 SF $0.07 $l,306.44 0.00% $ l,306.44 l4 Construction Area Seeding (Hydro-Seeding) 30,000 SF $0.07 $1,959.66 0.00% $ r,9s9.66 15 Erosion Control (Construction SWPPP) 60,000 SF $0.26 $15.677.28 0.00% [rs,677.28 Total Construction Cosl $859,511.00 $859,511.00
Folsom Plan Area
B ac kb o n e I nfrastru ctu re
2023 Remaining Work
Co nstru cti on Cost Esti m ate
Z:\Shar€d\Projects\SAC\142000\142079 Folsom SPIF lmplementalionp3 SPIF Update\Drla\Remaining Work Eslimate\FPA 2023 SPIF Remaining WorkAverage-Const. Cost J-25

08/22/2023 Item No.15.

Description Quantity Unit Unit Price Total Cost Percent Complete
Total
Remaining
Construction
Budget
Hvdro-Modification Basin No. 14
Earthwork & Site Preparation
I Clearing and Grubbing 90,000 SF $0.08 $6,858.81 0.00% $6,858.81 2 Import 5,000 CY $5.14 $2s,693.32 0.00o/o $25,693.32
3 Basin Finish Grading 90,000 SF $0.64 $s7,809.97 0.00o/" $57,809.97 Drainage Improvements
4 60-inch RCP CL-ry Storm Drainage Pipeline 90 LF $590.08 $53, l 06.79 0.00Yo $53,106.79 5 60-inch Storm Drain Outfall Structure, Std. Dwg. SD-20 1 EA $33,404. r s $33,404.15 0.00% $33,404.1 5 6 Detention Basin Outlet Control Structure - Medium I EA $4s0,8s6.80 $4s0,856.80 0.00% $450,856.8C Detention Basin Improvements
7 l2-ft. Wide Concrete Access Ramp, Std. Dwg. SD-23 1,750 SF $ r 2.85 $22,481.66 0.00% $22,481.66 8 Spillway, 6" Concrete wl#4Bars 12" O.C. Each Way 2,100 SF $12.8s $26,977.99 0.00% $26,977.99 9 20-ft. Wide ,{-6 Driveway, Std. Dwg. RD-02 I EA $7,708.6s $7,708.65 0.00Yo $7,708.65 l0 20-ft. wide Pipe Gate Std. Dwg. LS-43 (Single Gate) I EA $7,708.65 $7,708.65 0.00o/o $7,708.65 ll Rock Rip Rap 200 CY $64.24 $12,848.84 0.00% $12,848.84 12 12-ft. Wide Basin Perimeter Road - 3" AC 17.5" AB I1,600 SF $s.14 $59,608.50 0.00% $59,608.50 13 5-ft. Wide Concrete V-Gutter r00 LF s46.2s s4,624.80 0.00V. s4,624.80 Landscape Improvements
t4 Detention Basin Planting (Hydro-Seeding) 42,000 SF $0.07 $2,743.s2 0.00% $2,743.s2 l5 Construction Area Seeding (Hydro-Seeding) 3s,000 SF $0.07 $2,286.27 0.00% $2,286.27 16 Erosion Control (Construction SWPPP) 90,000 SF $0.26 $23,515.92 0.00% 923,515.92 Total Construction Cost $798,235.00 $798,235.00
Folsom Plan Area
Bac kb o n e I nfrastru ctu re
2023 Remaining Work
C o n stru cti on Co st Esti m ate
ZlShar€d\Projects\SAC\142000\142079 Folsom SPIF lmpl€mentationp3 SPIF Update\Data\Remaining Work Estimate\FPA 2023 SPIF Remajning Work Average-Const. Cost J-26

08/22/2023 Item No.15.

Description Quantity Unit Unit Price Total Cost Percent Complete
Total
Remaining
Construction
Budget
Hydro-Modification Basin No. 15
Earthwork & Site Preparation
I Clearing and Grubbing 350,000 SF $0.08 s26,673.|s 0.00% $26,673.rs 2 Excavation 20,000 CY s9.74 $194,877.30 0.00% $194,877.30 J Basin Finish Grading 304,000 SF $0.64 sr95,269.23 0.00% $195,269.23 Drainage Improvements
4 36-inch RCP CL-N Storm Drainage Pipeline 2tl LF $276.s3 ss8,347.79 100.00% $0.00 5 36-inch Storm Drain Outfall Structure, Std. Dwg. SD-20 I EA $2s,695.50 $25,695.50 100.00% $0.00 6 Detention Basin Outlet Control Structure - Large I EA $563,571 .00 $563,571.00 100.00% $0.00 Detention Basin Improvements
7 l2-ft. Wide Concrete Access Ramp, Std. Dwe. SD-23 2,100 SF $12.85 $26,977.99 100.00% s26,977.99 8 Spillway, 6" Concrete w/#4 Bars 12" O.C. Each Way I,400 SF s12.85 $r7,985.32 0.00% $17,985.32 9 20-ft. Wide ,4'-6 Driveway, Std. Dwg. RD-02 1 EA $7,708.65 $7,708.65 0.00% $7,708.65 l0 Rock Rip Rap 150 CY $64.24 $9,636.63 0.00% $9,636.63 11 l2-ft. Wide Basin Perimeter Road - 3" AC 17.5" AB 23,240 SF $5.1 4 $fi9,422.ss 18.l7o/o s97,723.4',1 Landscaoe ImDrovements
t2 Detention Basin Planting (Hydro-Seeding) 80,000 SF $0.07 $s,22s.76 0.00o/o $s,22s.76 13 Construction Area Seeding (Hydro-Seeding) 198,000 SF $0.07 $12.933.76 0.00% s12,933.76 14 Erosion Control (Construction SWPPP) 350,000 SF $0.26 $91,450.80 0.00Y. $91,450.8C Total Construction Cost $r.355.776.00 $686,463.00
Folsom Plan Area
Bac kb o n e I nf rastructu re
2023 Remaining Work
C o n stru cti o n Cost Esti m ate
ZlShared\Projects\SAC\142000\142079 Folsom SPIF lmplementaiaonU3 SPIF Update\Data\Remaining Wo& Estimale\FPA 2023 SPIF Remaining WorkAvorage_Const. Cosl J-27

08/22/2023 Item No.15.

This page intentionolly left blank
to facilitate double- sided printing .

CITY OF
FOLS(}1r{

DISTINCTIVE BY NATURE

08/22/2023 Item No.15.

Folsom City Council
Staff Re ort
MEETING DATE: 8t2212023
AGENDA SECTION: Old Business
SUBJECT: Resolution No. 11090 - A Resolution Authorizingthe Formation of the Central Business District Master PlanCrtizens Advisory Committee
FROM: Community Development Department
RECOMMENDATION i CITY COUNCIL ACTION
Staff recommends the City Council approve Resolution No. 11090 Authorizing the Formation of the Central Business District Master Plan Crtizens Advisory Committee, with direction to Community Development Department staff to integrate the Citizens Advisory Committee into the Central Business District Master Planning process to review, comment and make recommendations to City Staff, the Consultant team, the Planning Commission and the City Council regarding Master Plan priorities, concepts, designs, and other Central Business District issues.

BACKGROUND / ISSUE
The Central Business Master Plan is being prepared to meet the following General Plan policy direction.

Policy LU 3.1.5 - Encourage new development along East Bidwell Street by ueating a stronger mixed-use development pattern, both horizontal and vertical, with an emphasis on medium- and higher-density housing, while also addressing local and citlnuide demand for retail and services.

Policy LU 3.1.6- Encourage development of mixed-use projects that create a walkable, yibrant district along East Bidwell Street between Coloma Street and Blue Ravine Road.

Policy LU 9. L7 Encourage efforts to establish and promote district identities (e.g., urban centers, East Bidwell Street) through the use of signage, wayfinding signage, streetscape and building design standards, advertising, and site-specific historic themes.

I

08/22/2023 Item No.16.

The Urban Land Institute (ULD highly recommends the use of advisory committees or ad hoc committees for complex community planning issues. The purpose of the Central Business District Master Plan Citizens Advisory Committee (CAC) is to help inform, guide, and make recommendations on challenging subjects. At the January 24,2023, meeting, the Council indicated that it favored the formation and use of an advisory committee for the Central Business District Master Plan process.

POLICY / RULE
Folsom Charter, Section 2.04.G - Duties of the Mayor, indicates the mayor may "Establish and dissolve ad hoc committees, subject to the approval of the Council, but no such committee shall exist for more than one year."
Folsom Municipal Code, Section 2.35.040 - One Seat Limitation, states that "No person may hold more than one appointed commission, board, council or committee seat at a time. This one-seat limitation shall not apply to: (1) commission, board, council or committee members who are appointed to other commissions, boards, councils or committees as a result of, or by virtue of, their status as a member of a particular commission, committee, board or council; or (2) membership on ad hoc committees."

ANALYSIS
Of key importance to the Central Business District Master Plan process and highlighted in the General Plan is "robust community and stakeholder engagement." The selected consultant (Jacobs Engineering Group in conjunction with Aim Consulting) has proposed a scope of work that includes the following stakeholder and community engagement process:
r CAC meetings throughout the Master Plan Process
o Draft Engagement and Awareness Plan to highlight methods for building plan awareness, communicating the plan process to the community, and ways to encourage participation. o Maintain a Stakeholder Database
o Field visit to informally interview community members and business owners. o Use of pop-up engagement to get input within the district and at other neighborhood events. o Community-wide Design Charette
Formation of a CAC is contemplated in both the Folsom Charter and the Folsom Municipal Code. as noted in the Policy/Rule section above. At the January 24th meeting, the City Council indicated an interest in using a CAC for this project. Goals of the Master Plan include economic development, increased mobility, interface withthe Middle School and Lembi Park, and marketing and branding. The intent is to identiff stakeholders that can provide input under the following categories: landowners and business owners, residents, transportation and mobility, recreation, arts, culture and tourism, housing, and education. Staff contacted each group to gauge participation interest, and all those listed have volunteered to participate in the process. 2 Page 454
08/22/2023 Item No.16.

According to the Urban Land Institute (ULI), community advisory committees should be comprised of between eight and 14 members. While the recommended list below could result in 17 potential members of the CAC, staff is comfortable with the number and the broad stakeholder representation.

Draft Gentral Business District Gitizen Advisory Gommittee Representatives Stakeholder Category (designated
representative)
Stakeholder Mission/Stated Areas of Interest and
Engagement
Landowners/Business Owners in the District

1. Resident (Edward Igoe) Resident within CBD

2. Property Owner (Tom Econome) Business Owner (Bie 5), resident outside of CBD

3. Property Owner (Gary Eckhardt) Handley's Western Wear property, past Folsom Fire Department volunteer, construction industry
Residents At Large (outside the District)

4. Resident adjacent CBD (Julie
Lofgren)
Resident adjacent to the district, Community
Engagement Manager Clutch

5. Resident outside CBD (Jen Lee) Local realtor, active with Chamber and other or ganizations (F olsom's Leading Young
Professionals)
Transportation

6. Transportation (Mark Johnson) Transportation Engineer, 3O-year resident in vicinity of CBD

7. Transportation (Anthony Powers) Active transportation professional/advocate, worked on mobility study

8. ADAAccess/Advocacy (Margie
Donavan)
ADA Mobility Access
Recreation, Arts, Culture, Tourism

9. Folsom Athletic Association (Tim
KvrfizlDean Williams - Alternate)
Building a Community through People, Parks, and
Recreation. Interest in Lembi Park

10. Parks (Brian Wallace) Parks Commissioner, Folsom Cordova Community partnership and artist
Economic Development/Developer
I 1. Choose Folsom (Joe Gagliardi/
Shannon Rob - Alternate)
Chamber of Commerce, Tourism Bureau and
Economic Development Corporation. For nearly
80 years, the chamber has been a local business
association advocating for businesses concerns,
tourism and economic development within the city

12. Meea Kang Affordable Housing Developer. As Senior Vice President with Related California, Ms. Kang has
extensive experience with infill housing development
in the Sacramento region and beyond including
several award wininq proiects.

13. Ardie Zahedani Affordable Housing Developer. Passionate about Transit Oriented market rate and multifamily housinq
J Page 455
08/22/2023 Item No.16.
| 4. Local Developer Representative
(Kris Steward)
Land Use Planner, experienced at managing the
entitlement process for large residential and
commercial developments, represents local
developers.

Education and Student

15. Education (Monica Flores Pactol) Los Rios College District includes four colleges - including Folsom Lake College and serves nearly
70,000 students throughout the Sacramento region.

16. Student (Elija Tiglao) Consumnes River College student, Architecture, urban planning. ULI volunteer

17. Student (Anuva Shekar) UC Berkley, Architecture, Civil Engineering Housine/Service Providers
i8. HART (Liz Ekenstedt) Non-profi t or ganrzatron as si sting tho se experiencing homelessness.

The City Council may make changes to the proposed CAC composition, or it may reduce the number of stakeholders; however, staff does not recommend increasing the number of participants above a maximum of 18 members to ensure a workable group where all members are engaged and have ample opportunity to provide needed perspectives on the plan and process.

In order to allow for the most flexibility and utilization of the CAC, staff recommends the formal appointment commence September 25,2023, and in accordance with the Folsom Municipal Code, extend to September 25,2024, for a maximum of one year.

ENVIRO AI, RF],VIEW
The recommended action of the City Council is not a project as defined by the CEQA and therefore does not require environmental review.

FISCAL IMPACT
There is no additional fiscal impact as a result of the proposed action. Funds for both project management and retained consultants have already been budgeted and appropriated. The source of the funds is from the City's allocation of American Rescue Plan Act (ARPA) funds.

ATTACHMENTS
i. Resolution No. 11090 - A Resolution Authorrzing the Formation of the Central Business District Master Plan Citizens Advisory Committee
4 Submitted,

08/22/2023 Item No.16.

PAM JOHNS
Community Development Director
5 Page 457
08/22/2023 Item No.16.

RESOLUTION NO. 11090

A RESOLUTION AUTHORIZING THE FORMATION OF THE CENTRAL BUSINESS

DISTRICT MASTER PLAN CITIZENS ADVISORY COMMITTEE
WHEREAS, the 2035 Folsom General Plan contains specific goals and corresponding objectives providing for the preparation of a Central Business District Master Plan; and, WHEREAS, the Urban Land Institute (ULf reviewed the Central Business District in the fall of 2022 and provided an Advisory Services Panel Report Q.{ovember 2022) that recommends that the city use a citizens advisory committee to help inform, provide community buy-in and guide and make recommendations on challenging community planning issues; and, WHEREAS, the Folsom Charter. section 2.04.G - Duties of the Mayor, indicates the mayor may "establish and dissolve ad hoc committees, subject to the approval of the Council, but no such committee shall exist for more than one year; and, WHEREAS, the Folsom Municipal Qqda, section 2.35.040 - One Seat Limitation, indicates that it is permissible for councilmembers, commissioners, or other committee members to participate on ad hoc committees; and,
WHEREAS, at its January 24,2023, meeting, the City Council directed staff to utilize a citizens advisory committee (CAC) during the Central Business District Master Plan process; ffid,
WHEREAS, there are a number of stakeholder organizations with various interests in Central Business District issues and opportunities; and, WHEREAS, the City Council has selected and appointed certain stakeholders listed in Exhibit A, attached to this resolution.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Folsom hereby authorizes the creation of the Central Business District Master Plan Citizens Advisory Committee; and,
BE IT FURTHER RESOLVED that the Folsom Central Business District Citizens Advisory Committee will be established effective September 25,2023, and shall be dissolved effective September 25,2024, in accordance with the Folsom Municipal Code.

Resolution No. 11090

08/22/2023 Item No.16.

PASSED AND ADOPTED this22"d day of August2}23,by the following roll-call vote AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Councilmember(s):

Councilmember(s):

Councilmember(s):

Councilmember(s):

Rosario Rodriguez, MAYOR
Christa Freemantle, CITY CLERK
Resolution No. 11090
Page2 of3 Page 459
08/22/2023 Item No.16.

EXHIBIT A
Central Business District Master Plan Citizens Advisorv Committee Stakeholder Category (designated
representative)
Stakeholder Mission/Stated Areas of Interest and
Engagement
Landowners/Business Owners in the District

1. Resident (Edward Igoe) Resident within CBD

2. Property Owner (Tom Econome) Business Owner (Bie 5)" resident outside of CBD

3. Property Owner (Gary Eckhardt) Handley's Western Wear property, past Folsom Fire Department volunteer, construction industry
Residents At Large (outside the District)

4. Resident adjacent CBD (Julie
Lofsren)
Resident adjacent to the district, Community
Engagement Manager Clutch

5. Resident outside CBD (Jen Lee) Local realtor, active with Chamber and other organrzatrons (Folsom' s Leading Young
Professionals)
Transportation

6. Transportation (Mark Johnson) Transportation Engineer, 3O-year resident in vicinity ofCBD

7. Transportation (Anthony Powers) Active transpoftation professional/advocate, worked on mobility study

8. ADA Access/Advocacy (Margie
Donavan)
ADA Mobility Access
Recreation, Arts, Culture, Tourism

9. Folsom Athletic Association (Tim
Kuntz/Dean Williams - Alternate)
Building a Community through People, Parks, and
Recreation, Interest in Lembi Park

10. Parks (Brian Wallace) Parks Commissioner, Folsom Cordova Community partnership and artist
Economic Development/Developer
1 1. Choose Folsom (Joe Gagliardi/
Shannon Rob - Alternate)
Chamber of Commerce, Tourism Bureau and
Economic Development Corporation.

12. Ardie Zahedanr Affordable Housing Developer. Passionate about Transit Oriented market rate and multifamily housing
1 3. Local Developer Representative
(Kris Steward)
Land Use Planner, experience managing entitlement
process for wide range of local development proiects.

Education and Student

14. Education (Monica Flores Pactol) Los Rios College District

15. Student (Elija Tiglao) Consumnes River College student, Architecture, urban planning, ULI volunteer

16. Student (Anuva Shekar) UC Berkley, Architecture, Civil Engineering Housing/Service Providers
i7. HART (Liz Ekenstedt) Non-profi t or ganrzatron assi sting tho se experiencing homelessness.

Resolution No. 11090

08/22/2023 Item No.16.
i I t' i ,';r 'l ;1"r'1
Folsom City Council
Staff ort
MEETING DATE: 8t2212023
AGENDA SECTION: Old Business
SUBJECT: Resolution No. 11089 - A Resolution Authorizing the City Manager to Execute an Agreement with Water Systems
Consulting, Inc. for the City of Folsom Water Vision and Appropriation of Funds
FROM: Environmental and Water Resources Department

ATION / CITY COUN ACTION
The Environmental and Water Resources Department recommends the City Council pass and adopt Resolution No. 11089 - A Resolution Authorizing the City Manager to Execute an Agreement with Water Systems Consulting, Inc. for the City of Folsom Water Vision and Appropriation of Funds.

BACKGRO / ISSUE
The Environmental and Water Resources (EWR) Department develops the City's Urban Water Management Plan, and this plan is updated every five years. On June 8,202I,the Folsom City Council approved Resolution No. 10643 adopting the City's 2020Urban Water Management Plan (UWMP) and Water Shortage Contingency Plan. All urban water suppliers, either publicly or privately owned, serving municipal water to 3,000 customers or supplying more ihan 3,000 icre-feet annually, are required to prepare an UWMP. The UWMP is required for an urban water supplier to be eligible for California Department of Water Resources (DWR) state grants, loans, and drought assistance.

The UWMP has been used as the primary water supply planning document for the City. The 2020 UWMP identifies the City's water supplies and demands in five-year increments to the year 2045.In an effort to develop more reliable, resilient, and sustainable water supplies for the City, EWR staff recommended a Water Vision planning process to evaluate water supply alternatives to meet customer demands during drought or infrastructure outages, to consider water supply impacts due to climate change, and to include key stakeholders and customers in 1

08/22/2023 Item No.17.
the development process. The goal is to evaluate the adequacy and reliability of the City's water r,tppli"r, develop a water supply portfolio that addresses water supply reliability, resiliency, and sustainubility, and to develop policy recommendations to City Council that will provide long-term guidance for managing these supplies through a Stakeholder process' This Resolution will authorize the City Manager to execute an agreement with Water Systems Consulting, Inc. for the City of Folsom Water Vision and Appropriation of Funds in the amount of $392,525.

POLICY / RULE
In accordance with Chapter 2.36 of theFolsom Municipal Code. supplies, equipment, services, and construction with a value of 570,952 or greater shall be awarded by City Council.

The 2035 General Plan outlines the necessary public facilities and services (PFS) to serve the needs of existing and future residents and businesses. The policies within Section 7 of the General Plan seek to ensure that PFS are provided and maintained, so that Folsom can continue to grow and thrive to 2023 and beyond.

Folsom Plan 2035. Goal PFS 3 . l/Obj ective 3 . I .5 - Coordinate with regional and sub- regional agencies to ensure the reliability of an adequate water supply. .

Folsom General Plan 2035, Goal PFS 3.l/Objective 3.1.7 - Provide an adequate supply of water for all users in Folsom now and in the future.

Folsom General Plan 2035, Goal PFS 3.l/Objective 3.1.8 - Require water resources be developed in coordination with local flood management, water conservation, and groundwater agencies.

Folsom Plan 2035. Goal PFS 3.l/Objective 3.1 .1 1 - Ensure a resilient watsr storage and distribution system that can rapidly recovef in the event of a disaster.

ANALYSIS
The intent of the Water Vision is to initiate a City-wide discussion and an opportunity for public participation in the long-range (at least 50 years) planning of Folsom's future water suppty. fnis effort will also include regular discussions with the Utility Commission as part of tire statenolder group and with City Council as needed during the process. Based on feedback from City Counlil during the February 20,2023 City Council meeting, a focused stakeholder group consisting of 20-25 members of the community will be created, which includes all seven Utitity Commissioners. The program contents below will be presented to the stakeholder group and the public in various workshops for public comment, feedback, and discussion. . City water supplies and contracts.
o City's current and future water use
2Page 462
08/22/2023 Item No.17.
o Statewide landscape regarding water usage.
o Potential threats to the City's water supplies.
o Opportunities for water supply reliability, resiliency, and redundancy The following identifies the objectives of Folsom Water Viston. o Develop reliable, resilient, and sustainable water supply opportunities. o Provide the opportunity for public participation and education related to the City's water supplies.
o Develop a targeted stakeholder group to provide feedback on the development of goals, objectives, and water supply opportunities'
o Update the Utility Commission and City Council during the process of developing the City's Water Vision.
. Develop a City-wide Water Vision based on City Council policy and direction.

On April 28 and May 5, 2023, the City advertised a Request for Proposals (RFP) in the Sacramento Bee for the City of Folsom Water Vision. The advertisement directed potential proposers to ClPlist.com to download the RFP and to provide contact information in case ih"i" *ur an issuance of any addendums to the RFP. City staff also reached out directly to consulting firms with experience completing this type of water supply reliability long-range planning and stakeholder process. Proposals were due on June 2,2023 and the City received two proposals. Each proposal was required to address the following:
o Overall project management.
o Stakeholderengagement.
o Water supply and demand evaluation'
o Analysis of the City's current water supply portfolio. . Development and analysis of future water supply portfolios' . Develop an implementation strategy.
. Prepare a draft. and final report.
. Prepare one-page supporting documents for each water supply portfolio developed. o Anticipated hours by task.
o Overall project cost, which was submitted separately in a sealed envelope.

After reviewing the proposals, the City review team, which consisted of the EWR Director, the EWR Section Manager, and Communications Director, concluded that interviews with each proposer were necessary to better understand the scope of work and process from each of the consultants. The City team conducted interviews on July 6 and July 11,2023. The City team asked each proposer to describe their understanding of the Water Vision process, their approach to the stakeholder process, their process of developing a water supply portfolio, and if itrey felt they needed to address anything differently in their proposal after the interview process.

Upon completion of the interviews, the City team ranked each of the consultants based on their experiencg qualifications, project scope of work, references to projects of similar nature, and J Page 463
08/22/2023 Item No.17.
their responses during the interview. Table 1 below shows the ranking prior to opening the cost proposals and is based on a maximum score of 80.

Consultant EWR 1 EWR 2 COM 1 Total Average
Water Systems Consulting, Inc. 70 7l 80 221 73.7
Zariero 65 64 65 194 64.7
Table I: Consultant Technicql Scores without Costs
The fee schedules for the scope of work outlined in the request for proposal from each consultant are shown in Table 2 below'
Consultant Fee Amount Proiect Hours Cost/flour
Water Systems Consulting, Inc $392.s2s 1,687 $233
Zaniero $267.r70 1,099 $243
Table 2: Consultant Proiect Costs
Table 3 below shows the overall total scores including project costs based on a maximum score of 100. Project costs represented 20oh of the total score available.

Consultant Proposal Score Cost Score Total Score
Water Consul Inc. 73.7 13.6 87.3
Zaniero 64.1 20.0 84.7
Table 3: Consultant Overall Scoring Including Proiect Costs In evaluating the written proposals and factoring in the interviews, the City team recommends the selection of Water Systems Consulting, Inc. for the preparation of the City of Folsom Water Vision. Water Systems Consulting, Inc. provided a more robust and detailed stakeholder engagement process, included ideas on potential projects the City could consider, clearly described their process for developing water supply alternatives and how this would be evaluated using the feedback from the Stakeholder group, and included a discussion on potential rate implications for the recommended water supply portfolio options.

Water Systems Consulting, Inc. was able to clearly articulate their process from the beginning to the end, including the Stakeholder process and how this is incorporated into the water supply portfolio development. The Stakeholder engagement process is a critically important part of ih" Wut"t Vision process and the Water Systems Consulting, Inc. proposal includes a detailed stakeholder engagement work plan, an approach for tracking and measuring key metrics for outreach and includes actionable reports from each Stakeholder meeting that provide a key feedback loop to ensure the decisions reflect the visioning and values of the stakeholder group' Based on feedback from various water agencies, Water Systems Consulting, Inc. provided exceptional service, detailed work products, and public engagement and participation through facilitated stakeholder group meetings. In speaking with the City of Santa Barbara, the City of Fresno, and the San Bernadino Valley Municipal Water District, the Water Systems Consulting, Inc. team has the necessary experience, qualifications, and project team to meet 4Page 464
08/22/2023 Item No.17.
the goals of the Folsom Water Vision. Each of these agencies strongly recommend a robust engagement and communications plan to deliver the project and Water Systems Consulting, Inc. delivered both. Along with a strong public engagement team, Water Systems Consulting, Inc. delivered the technical analysis to enable meaningful discussion and defensible decision making for water supply portfolios.

FINANCIAL IMPACT
The Water Vision process was included in the Fiscal Year 2023-24budget for $300,000, with $200,000 from the Water Impact Fee Fund (Fund 456) and $100,000 from the Water Operating Fund (Fund 520). The initial costs will be from the Water Operating Fund (Fund 520) and at the end of the fiscal year the Water Impact Fee Fund (Fund 456) will reimburse the Water Operating Fund. The Environmental and Water Resources Department is requesting an appropriation of $93,000 to be appropriated in the Fiscal Year 2023-24Water Operating Fund (Fund 520) budget for a total budget of $393,000. One of the allowed expenses for the Water impact Fund is expenses due to dry years. Sufficient funds are available in the Water Operating Fund (Fund 520) and the Water Impact Fund (Fund 456) for this appropriation and additional transfer.

ENVIRONMENTAL REVIEW
This project is exempt from environmental review under the California Environmental Quality Act, Section15262 "Feasibility and Planning Studies".

ATTACHMENTS

1. Resolution No. 11089 - A Resolution Authorizing the City Manager to Execute an Agreement with Water Systems Consulting, Inc. for the City of Folsom Water Vision and Appropriation of Funds

2. Water Vision Request for Proposal
Submitted,
Marcus Yasutake, Director

ENVIRONMENTAL AND WATER RESOURCES DEPARTMENT
5Page 465
08/22/2023 Item No.17.

ATTACHMENT 1

08/22/2023 Item No.17.

RESOLUTION NO. 11089

A RE,SOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH WATER SYSTEMS CONSULTING,INC. FOR THE CITY OF

FOLSOM WATER VISION AND APPROPRIATION OF FUNDS
WHEREAS, the City of Folsom's 2020 lJrban Water Management Plan is the City's primary water supply planning document; and
WHEREAS, the City advertised a Request for Proposals on April 8 and May 5, 2023 for the Water Vision process; and
yHEREAS, the City conducted interviews on July 6 and July 11,2023; and WHEREAS' Water Systems Consulting, Inc. by reason of their past experience and abilities for performing these types of services are qualified to perform the professional services for the Water Vision process; and
WHEREAS, the agreement will be in a form acceptable to the City Attorney:

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Folsom authorizes the City Manager to execute an Agreement with Water Systems Consulting, Inc. for the City of Folsom Water Vision in the amount of $392,525.

BE IT FURTHER RESOLVED that the Finance Director is authorized to appropriate an additional $93,000 in the Water Operating Fund (Fund 520) and in the Water Impact Fund (Fund 456) as a transfer to the Water Operating Fund.
pASSED AND ADOPTED this22"d day of August2l23,by the following roll-call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmember(s):

Councilmember(s):

Councilmember(s):

Councilmember(s):

Rosario Rodriguez, MAYOR
ATTEST:

Christa Freemantle, CITY CLERK
Resolution No. I1089

08/22/2023 Item No.17.

ATTACHMENT 2

08/22/2023 Item No.17.

REQUE,ST FOR QUALIFICATIONS

CITY OF
F()LSON{

ENVIRONMENTAL AND

WATER RESOURCES

CITY OF FOLSOM WATERVISION
City of Folsom
50 Natoma Street
Folsomo CA 95630

08/22/2023 Item No.17.

Table of Contents
SECTION I. PURPOSE AND BACKGROLTND
SECTION 2. RFP TENTATIVE SCHEDULE ...

SECTION 3. RFP INSTRUCTIONS.........

SECTION 4. CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT SECTION 5. SCOPE OF WORK
SECTION 6. SPECIFICATIONS
SECTION 7. PROPOSAL SUBMITTAL REQUIREMENTS
SECTION 8. SUPPLEMENTAL INFORMATION.........

SECTION 9. SELECTION CRITERIA
Attachment A - Consultant and Professional Services Agreement.'.'... 3 4
4 7
7 0
,,...''. 12
........ t4
........ t5
........ t7
Page2

08/22/2023 Item No.17.

SECTION I. PURPOSE AND BACKGROLTND
The City of Folsom (Cify) Environmental & Water Resources Department (EWR) is requesting p.oporulr from qualified companies to develop a long-range (50 plus years) water vision and provide for a stakeholder engagement process for planning the City's future water supply portfolio. in an effort to develop more reliable, resilient, and sustainable water supplies for the City, EWR staff is recommending a Water Vision planning process to evaluate water supply alternatives to meet customer demands during drought or infrastructure outages, and to consider water supply impacts due to climate change. The goal is to evaluate the adequacy and reliability of the City's *ut.r supplies and to develop City Council policy to provide long-term guidance for managing these supplies.

The EWR Department develops the City's Urban Water Management Plan, and this plan is updated every five years. On June 8,2021, the Folsom City Council approved Resolution No. 10643 adopting the City's 2020 llrban Water Management Plan (UWMP) and Water Shortage Contingency Plan. The UWMP has been used as the primary water supply planning document for the City. The 2020 UWMP identifies the City's water supplies and demands in five-year increments to the year 2045.

In August 2022, the City of Folsom, along with other regional water agencies and the Bureau of Reclamation, completed the American River Basin Study. This American River Basin Study (ARBS) developed data, tools, analyses, and climate change adaptation strategies specific to the American River Basin. The ARBS examined strategies to integrate or better coordinate local and Federal water management practices to improve regional water supply reliability, while enhancing Reclamation's flexibility in operating Folsom Reservoir to meet flow and water quality standards in the Sacramento-San Joaquin Delta (Delta) and to protect endangered fishery species in the Lower American River.

The City desires to reassess the adequacy, reliability, and cost of its water supplies. Ultimately, the City envisions a "Folsom Water Vision" that incorporates its long range water supply planning efforts and potential water portfolio options as the final deliverable. The City also envisions the update process to be stakeholder-driven with a significant public engagement component. The following identifies the objectives of Folsom Water Vision. o Develop reliable, resilient, and sustainable water supply opportunities. o Provide the opportunity for public participation and education related to the City's current and long-range water suPPlies'
o Develop a targeted stakeholder group to provide feedback on the development of goals, objectives, and water supply opportunities.
o Update the Utility Commission and City Council during the process of developing the City's Water Vision.
r Develop a City-wide Water Vision based on City Council policy and direction.

08/22/2023 Item No.17.

Milestone Anticipated Date*
Request for Proposals Issued April28.2023
Written Questions from Consultants Due Mav 12. 2023bv 4:00 p.m.

Responses from City Due May 19,2023
Proposal Due (Date & Time) June 2, 2023 bv 2:00 p.m.

RFP Evaluation Completed June 14^ 2023
Consultant Interviews (if needed) June27"2023
City Council Approval Julv 25,2023
SECTION 2. RFP TENTATIVE SCHEDULE
*Subject to change at City's discretion
SECTION 3. RFP INSTRUCTIONS
A. Examination of Proposal Documents
By submitting a proposal, Consultants represent that they have thoroughly examined and become familiar with the requirements of this RFP and that they are capable of meeting the proposal.

B. RFP Addendum
Any changes to the RFP requirements will be made by written addenda by the City and shall be considered part of the RFP. Upon issuance, such addenda shall be incorporated in the agreement documents, and shall prevail over inconsistent provisions of earlier issued documentation. Should a Consultant have questions about this RFP, the Consultant shall notifu the City in writing in accordance with Section D.2 below.

C. Verbal Agreement or Conversation
No prior, current, or post award verbal conversation or agreement(s) with any officer, agent, or employee of the City shall affect or modiff any terms or obligations of the RFP, or any contract resulting from this RFP.

D. Clarification

1. Examination of Documents
Should a Consultant require clarification on this RFP, the Consultant shall notify the City in writing in accordance with Section D.2 below. Should it be found that the point in question is not clearly and fully set forth in the RFP, the City may issue a written addendum clari$,ing the matter which shall be sent to all known recipients of this RFP and will be posted on the City of Folsom website.

08/22/2023 Item No.17.

2. Submitting Requests
a. All Consultant questions, clarifications, or comments shall be submitted in writing and must be received by the City no later than May 12r2023 at 4:00 pm, and be emailed to Marcus Yasutake at [email protected] with the subject line:
"Folsom Water Vision Rf'P 2023 - Questions".
b. The City will only accept questions sent by email; all questions must be received by the City no later than the date and time specified above.

3. City Responses
a. Response from the City will be communicated to all known recipients of this RFP, by way of Addendum, no later than 72 hours prior to Proposal Due Date and Time. b. It is the responsibility of the Consultants to make sure they have received all addenda prior to submitting their proposal. The RFP Tentative Schedule may change at any time. Any and all changes to the RFP Tentative Schedule will be made by way of addendum. If an Addendum is issued less than 72 hours before the Proposal Due Date and Time, the Proposal Due Date will be extended.

E. Submission of Proposals
l. Date and Time
All proposals must be submitted to the City Clerk's Office no later than June 2'2023 by 2:00 p.m. Proposals received after that date and time will be rejected by the City as non-responslve.

2. Identification of Proposals
The Consultant shall submit the proposal and costs by hard copy a. Package shall include five (5) hard copies of the proposal and any additional required items
b. The proposal package shall be addressed:

Folsom Water Vision RFP 2023
City of Folsom
Attention: City Clerk's Office
50 Natoma Street
Folsom, CA 95630
c. Associated Costs submitted shall include one (l) hard copy and be addressed:

08/22/2023 Item No.17.

Folsom Water Vision RFP 2023 - Associated Costs
City of Folsom
Attention: CitY Clerk's Office
50 Natoma Street
Folsom, CA 95630

3. Acceptance of Proposals
a. The Cify reselves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in proposals. b. The City reserves the right to withdraw this RFP at any time without prior notice and the City makes no representations that any contract will be awarded to any Consultant responding to this RFP.
c. The City reselves the right to postpone proposal opening for its own convenience.

F. Pre-Contractual Expense
The City shall not be liable for any pre-contractual expenses incurred by any proposed or selected Consultant. Pre-contractual expenses include but are not limited to:
l. Preparing proposals in response to this RFP

2. Submitting proposals to the City

3. Negotiations with the City on any maffer related to proposals

4. Other expenses incurred by a proposer prior to the date of award of any agreement
Proposers shall not include any such expenses as part ofthe price proposed in response to the RFP. The City shall be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by, or on behalfof, any person or organization responding to this RFP.

G. Contract Award
This RFP does not commit the City to award a contract, to pay any costs incurred in the preparation ofthe contract in response to this request, or to procure or contract for services or supplies. The City expressly reserves the right to reject any and all proposals or to waive any irregularity or information in any proposal or in the RFP procedure and to the sole judge of the responsibility of any proposer and of the suitabilify of the materials and/or services to be rendered. The City reserves the right to withdraw this RFP at any time without prior notice. Further, the City reserves the right to modiff the RFP Tentative Schedule'
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H. Sienature
The proposal will need to provide the name, title, address, email address, telephone number, and signature of the individual with authority to bind the company. The person who may be contacted during the period of proposal evaluation must also sign the proposal and provide their contact information.

SECTION 4. CONSULTANT AND PROFESSIONAL SERVICES

AGREEMENT
The selected Consultant will be required to enter into a Consultant and Professional Services Agreement with the City. A sample of the City's standard Consultant and Professional Services Agreement is included in Attachment A. Unless stated otherwise; submission of a proposal indicates that the proposer accepts the terms of the City's standard Consultant and Professional Services Agreement without changes.

SE,CTION 5. SCOPE OF WORK
The City of Folsom is interested in working with a Consultant to provide professional seruices to develop a Folsom Water Vision and provide for a stakeholder engagement process for planning the City's future water supply portfolio. The City desires to reassess the adequacy, reliability, environmental effects, and cost of its water supplies with respect to these issues and integrate this comprehensive long range supply planning effort.

1. Project Management
Coordinate and manage the project, including internal project meetings with City staff at key milestones. Upon commencement of the project, build and maintain a detailed project schedule, including all public involvement events (see Task 2 below) using Microsoft Project or a comparable tool. It is anticipated that the project will begin in July 2023 with the first stakeholder group meeting in September 2023. The City's goal is to complete the Water Vision by December 2024.

2. Manage stakeholder involvement
The Cify is looking for public input throughout the water supply evaluation process. The Consultant will be responsible for managing the entire public engagement process with City staff support and shall demonstrate significant experience in facilitating stakeholder meetings with a diverse group of stakeholders, as well as familiarity with local conditions and issues. Public involvement will include input from the four following groups:

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08/22/2023 Item No.17.
o Citizen stakeholder group: representatives from City selected interest groups (plan for up to 25 stakeholders) dedicated to supporting the evaluation of the City's water supplies in a workshop setting
. City Council and Utility Commission meetings: open to all interested parties from the public
. City Utility Commission: established advisory group that recommends policy decisions to CitY Council
. City Council: policy decision makers
It is envisioned that up to six (6) citizen stakeholder working group meetings will be required, as well as two City Council meetings. Based on direction from City Council, the stakeholder group will meet in conjunction and in person with the Cify Utility Commission meetings, *[i"fi occur on the third Thursday of each month, beginning at 6:30 p.m. Stakeholders will be given the opportunity to provide input on goals and objectives, supply and conservation options, potential supply portfolios, portfolio evaluation, implementation strategy, and the diaft report. Although not completely selected, the Stakeholder Group will consist of one City Council Member, two Planning Commissioners, seven Utility Commissioners, two Parks and Recreation Commissioners, large water users, building community, environmental community, preservation community, education, public health, and possibly the Executive Director of the Sacramento Water Forum.

In addition, in partnership with the City's Communications Division, the Consultant shall develop website content for the City's website, which includes an opportunity for public education and input throughout the process, for the Folsom Water Vision with information regarding meetings and materials throughout the plan development. All Utility Commission und City Council meetings will be recorded, and links to the meetings in which the Folsom Water Virion is discussed will be provided on the website. Additional noticing of public meetings will be considered, such as social media, email distributions, newsletters, and news outlets through the City Communications Division. This effort will be handled by City staff but may require minimal input and coordination with the consultant.

3. Evaluation of the City's Water Supplies and Demands
Review the City's 2020LJrban Water Management Plan to understand the City's water demands and water supply portfolio. This shall include a review of existing supplies and demands and supplies and demands at build-out.

4. Analyzethe City's current water supply portfolio
Develop a full analysis of each of the City's current water supply portfolio, including but not limited to, potential climate change impacts, physical infrastructure limitations, or hydrologic impacts. Evaluate the current water supply portfolio based on performance measures such as costs, supply yield, environmental impacts, risk of infrastructure failure, and others.
a. Surface water from Folsom Reservoir

08/22/2023 Item No.17.
b. Treated groundwater from AerojetiRocketdyne
c. Water Use Efficiency and Conservation related to Senate Bill 606 and Assembly Bill 1668
d. Raw water delivery infrastructure
Identifr any potential shortfalls in the City's water supply portfolio. Key issues related to the water supplies include:
o Planned duration of the critical drought period identified inthe2020 UWMP o Folsom Reservoir supplies and operations
o Raw water delivery infrastructure
r Potential for non-potable groundwater from Aerojet/Rocketdyne o No groundwater within the City outside the potential for limited treated groundwater from Aerojet/Rocketdyne

5. Develop integrated water supply planning objectives
Develop water supply planning objectives in a public forum (see Task 2). The planning objectives will serve as the "why" for the City's future water supply policies. As not all objectives will have the same importance to all stakeholders, the objectives shall be weighted using a public process, to better reflect the values and preferences of City decision-makers and stakeholders. In addition, performance measures shall be developed in order to indicate how each objective will be achieved.

6. Develop and analyze future water supply portfolios
The goal of this task is to evaluate different themed water supply portfolios against the supply planning objectives to identifu the best water supply portfolio for the City. First, a suite of differing water supply portfolios or infrastructure improvements should be developed with public input. These portfolios may include new supply sources or infrastructure currently unused by the City. The portfolios should then be ranked. The use of a decision tool may be necessary. The City anticipates that up to ten (10) portfolio strategies will be developed. If the Consultant believes there are more or less than ten (10) portfolio options to be addressed, this should be clearly indicated in their proposal.

7. Evaluate uncertainty
Perform sensitivity analyses to address any unceftainty associated with key planning issues, such as, but not limited to future climate change, environmental requirements, infrastructure failure, supply vulnerabilities, regulatory constraints, and/or other factors affecting supplies and demands. Upon completion of this task and Task 3 above, a recommended supply portfolio should be defined. Include the associated advantages and/or disadvantages of each supply portfolio alternative.

8. Develop implementation strategy
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08/22/2023 Item No.17.

Develop an implementation strategy based on the recommended supply portfolio from Task 3. The implementation strategy shall include:
o implementation actions, including any potential challenges o a timeline, including any triggers that would necessitate future water supply projects
o potential rate implications, including estimated capital costs for any new projects
. recommended policies that can be used to guide the City's Water Supply Management program

9. Prepare draft and final report
Gather all information developed from Tasks I through 9 and prepare a Folsom Water Vision report. Provide a complete Administrative Draft for staff, the Utility Commission, and stakeholder group review. Following review of the Administrative Draft, incorporate comments and provide a complete Public Draft. The Administrative and Public Drafts can be provided to the City in digital format, with the ability to provide comments and/or feedback in "track changes" mode. Incorporate all comments and provide a Final Folsom Water Vision report. The Public Draft and Final Draft shall be State website ADA compliant. The Consultant shall provide six hard copies of the final report, along with a digital version. The Consultant shall be prepared to participate in presentations to the City Council.
1 0. Supporting documents
Prepare a one-page (front and back) description, including any graphics, for each ofthe water supply portfolio options developed. This should include a brief description of the water supply alternative, the proposed supply volume, potential costs, potential risks, and any regulatory or environmental requirements. The Consultant should anticipate that the City will provide comments and feedback on a draft one-page prior to creating a final one- pager.

SE,CTION 6. SPECIFICATIONS
Contract Period: The initial term shall be eighteen (18) months. In order to promote efficiency and economy, the City reserves the right to extend the contract period. Such extension(s) will be at the City's option, subject to the same specifications, terms, conditions, favorable prices, and agreement between the Consultant and the City.

2. Contract Award: The City plans to award a contract to the most responsible, responsive Consultant using the Selection Criteria section shown in this document.

3. Labor: All workmanship shall be first class throughout and only experienced qualified journeymen shall be employed under proper capable supervision.

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4. Unit Prices: The Consultant's unit price on the price proposal shall be the total cost to the City.

5. Notice of Termination: The City reserves the right to teminate the Contract as identified in the attached sample Agreement (see Attachment A).

6. Subcontracting: Consultant may subcontract portion(s) of the work, as long as the Consultant retains the bulk of the work. Any subcontracting will be solely between the Consultant and its subcontractor(s). Consultant will remain responsible for all work performed under the contract, as though the Consultant performed all the work.

Additionally, the Consultant shall remain the sole agent dealing with the City.

Subcontracting is subject to prior approval from the City. Failure to provide the requested information may result in disqualification of your proposal.

7. Public Safety: The Consultant shall erect such warning and directional signs as may be necessary for public safety. At the minimum, traffic cones and temporary constructions signs must be placed in advance of the work zone'

8. Health and Safefy: The Consultant shall be solely and completely responsible for conditions of the.iob site, including health and safety of all persons (including employees, subcontractors, service personnel, and site visitors) and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours. Health and Safety provisions shall conform to U.S. Safety Orders, Title 8, U.S.

Environmental Protection Agency Standard Operations Guides, and all other applicable Federal, State, County, and local laws, ordinances, codes, and regulations that may be detailed in other parts of these documents. Where any of these are in conflict, the more stringent requirements shall be followed. The Consultant's failure to thoroughly familiarize herself/himself with the aforementioned safety provisions shall not relieve her/him from compliance with the obligations and penalties set forth herein. g. Cleanup: The Consultant shall not allow the site or work to become littered with trash and waste material but shall maintain the site of work in its normal, neat, and orderly conditions throughout the inspection period. On or before the completion of work, the Consultant shall remove all rubbish from any area which she/he has occupied and leave the area in first-class condition to the satisfaction of the Project Engineer.

10. Public Convenience: The Consultant shall conduct operations in a manner that causes the least possible obstruction and inconvenience to the public. The Consultant shall have under construction no greater amount of work than can be prosecuted properly with due regard to the rights of the public. The Consultant shall provide temporary access to all business establishments and pedestrian walkways as required by the City.

11. Notification Requirements: The Consultant shall be responsible for providing notification to residents at least one (1) week prior to the start of leak detection work if it requires entering upon the residents' property beyond the water meter. The notification

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shall be hung on the front door handle of each residence. The cost associated with the notification requirements shall be considered as included in the prices ofthe contract items of work.

12. Use of Premises - Private Property: The Consultant must obtain written permission or "Right-of-Entry" or "ROE" from the owner or any privately owned property prior to beginning any leak and loss detection work on said property.

13. Protection of Property and Environment: The Consultant shall take every precaution to protect all public and private property during the performance of this contract. Any damage to existing facilities or property caused by the Consultant's personnel or equipment shall be promptly repaired to the condition existing before the damage or replaced. All costs for such repairs or replacement shall be solely the responsibility of the Consultant.

14. Dismissal of Unsatisfactory Employees: If any person employed by the Consultant or any subcontractor fails or refuses to carry out the directions of a City representative, or is, in ihe opinion of a City representative, incompetent, unfaithful, intemperate, disorderly, or uses threatening or abusive language to any person at the jobsite, or if otherwise unsatisfactory, he/she shall be removed from the work immediately, and shall not again be employed on the work except upon consent of the City.

15. Fees and Costs Not Expressly Paid for by the City: Proposal prices shall include everything necessary for the completion of the work and fulfillment of the Contract, including but not limited to fumishing all materials, equipment, tools, excavation, sheeting, bracing and supports, plans, labor, and senrices. Bid prices shall include all Federal, State, and loial taxes, and all other fees and costs. No fees or costs shall be paid for by the City.

SECTION 7. PROPOSAL SUBMITTAL REQUIREMENTS
All proposals and associated costs must be received by the City Clerk's Office no later than 2:00 p.m. on June 2, 2023. Late proposals will not be accepted.

The proposal package shall be submitted as hard copies to the City Clerk's Office. a. The proposal package shall include five (5) hard copies and be addressed:

Folsom Water Vision RFP 2023
City of Folsom
Attention: City Clerk's Office
50 Natoma Street
Folsom, CA 95630
b. Associated Costs submitted shall include one (l) hard copy and be addressed Folsom Water Vision RFP 2023 - Associated Costs

08/22/2023 Item No.17.

City of Folsom
Attention: City Clerk's Office
50 Natoma Street
Folsom, CA 95630
The proposal, excluding transmittal letter, title page, table of contents, plain section dividers, references, resumes, and other attachments (including the Supplemental Information), should be no more than a total of 15 printed pages. Clarity and conciseness are essential and will be considered in assessing the Consultant's capabilities.

The proposal shall be organized in the following manner:
l. Transmittal Letter (1 Page): Proposals shall include a brief description of the Consultant's approach to providing its seruices to the City, including overall benefits to the City.

2. Title Page (1 Page): Show the proposal subject, the name of the Consultant, address, telephone number, email address, name of contact person' and date.

3. Table of Contents (1 Page): Proposals shall include a table of contents listing the individual sections of the proposal and their corresponding page numbers.

4. Proposal Content (15 pages max):
a. Overview and Summary: This section should clearly convey the Consultant's understanding of the work and project approach. Consultant should address the following:
i. Understanding of the City's objective, requirements, and the purpose of the project
ii. Understanding of the project challenges
Project Approach: This section should include a full description of the work elements and the proposed methodology the Consultant proposes to satisff the City's objectives. The scope of work provided offers a framework to performing this project. However, the Consultant is allowed to identi$ and describe other activities to implement. In addition, the Consultant is also allowed to discuss the reason for modiSing or eliminating any task as outlined in the scope of work. c. Project Schedule: Include a schedule showing the work elements with major milestones.
d. Project Team: This section should describe the Consultant's approach to managing the work. If the proposal is a team efforl, the allocation of the work to the team members should be identified.
b

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e. References: This should include work from previous clients receiving similar selices by the consultant for this project.
f. Level of effort: This section should include the associated hours for each task. The hours should be shown by staff positions/title for hours worked under each task.

Cost shall not be included in the written proposal and must be submitted under a separate envelope.

5. Supplemental Information (see Section 8) -will not count against the 15 page limit SECTION 8. SUPPLEMENTAL INFORMATION
General: Respond to all information requested in the RFP. Brochures and advertisements will not be accepted as a substitute for these requirements. A qualiffing proposal must address all items. Incomplete proposals may be rejected.

Format: Your response to this Supplemental Information shall be included in the RFP. l. Companv Profile: Your company profile shall include the following information:
a. Founding date (month and Year)
b. Company size - staff and client base (i.e. local, regional, statewide, etc.) c. Products and/or services provided
d. Location of the office from which the work will be provided and the staff allocation at the office.
e. Number of Projects - Include the number of water supply planning projects completed during the past ten years.
f. Identif' the project manager and include his or her email address, telephone, fax, and cellular number.
g. Identiff key facilities and equipment that your company has in order to support the proposed agreement.

2. Company Experience and Oualifications: Describe how the company has the necessary ""p"ii"n."
and qualifications to perform the work successfully. Include resumes of all project team members who are expected to work on this project'

3. References: List three or more clients (governmental entities preferred) for whom your firm has provided water supply planning services within California within the last 10 years.

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For each of these references, include the organization name, mailing address, and contact person's name, telephone number, and email address'

4. Work Plan:
a. Outline of proposal methodologies that will be employed to accomplish the work. b. Indicate whether or not your company will be subcontracting portion(s) of the work.

If so, indicate the portion of work that will be subcontracted. A subcontractor does not need to be named in this proposal, but it should be described how a subcontractor would be chosen.

Describe how the interaction between your company and the City will take place to ensure that the work is performed and reported in an accurate and timely manner. d. Describe your company's approach to quality assurance and quality control e. Describe your company's approach to resolving problems that may be encountered in the field.

5. Clarification. Exception" or Deviation: Each respondent may clariff or describe an exception or deviation from the requirements as set forth herein. Each clarification, exception, or deviation must be clearly identified and submiffed with your proposal. If your firm has no clarification, exception, or deviation, a statement to that effect shall be included in the proposal.

SE.CTION 9. SELECTION CRITERIA
A technical review committee made up of City Staff will evaluate the proposals based on the understanding of work, experience with similar work, the project team, proposal costs, and the supplemental questionnaire. These evaluation criteria are provided to assist the proposers in their submittal and are not meant to limit other considerations deemed necessary by the technical review committee. Proposers may be telephoned and asked for further information and required to appear for oral interviews. The City reserves the right to select a Consultant based solely on written proposals and not convene oral interviews.

These factors will be used in the evaluation of each proposal to select a finalist.

Specifications Maximum Points:
c
Experience/Qualifi cations
References
Project Scope/Work Plan
Cost
35 15
30 20
TOTAL

100

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Note: Proposer must earn a minimum score of 75 or above to be considered for this proposal.

A maximum of 100 points may be awarded based upon the quality and thoroughness of the offeror's response to each evaluation factor as follows.

Experience/Qualifications: Up to 35 points may be awarded based on evaluation of the offeror's experience including key project personnel and all subcontractors. Evaluation will be based on documented experience on similar projects, resumes, and experience narratives submitted.

References: A maximum of l5 points for references will be awarded upon an evaluation of offeror's work for previous clients receiving similar products and services to those proposed by the offeror for this project.

Project ScopeAilork Plans: Up to 30 points may be awarded based on the quality and thoroughness ofofferor's project plan and understanding ofthe project.

Cost: The evaluation of each proposer's cost proposal will be conducted using the following formula:

Lowest Responsive Offer Grand Total Cost X 20: Points Award This Proposer's Grand Total Cost
Reference Documents
2020Urban Water Management Plan
https://www.folsom.ca.us/home/showpublisheddocument/67661637629066033570000 Water Shortage Contingency Plan
https://www.folsom.ca.us/home/showpublisheddocument/6768/637629066707970000 American River Basin Study
https ://www. usbr. gov/watersmart/bsp/arbs/

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Attachment A - Consultant and Professional Services Agreement

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CITY OF FOLSOM

CONSULTANT AND PROF'ESSIONAL

SERVICES AGREEMENT
F'rClL ig ()N4l
This Agreement is entered into as of
-
("Effective Date") by and
between the City of Folsom, a Municipal Corporation, hereinafter referred to as "City" and a hereinafter referred to as "Consultant."
WITNESSETH:
wHEREAS,Citydesirestohireaconsultanttoprovide-iand,
WHEREAS, Consultant, by reason of its qualifications, experience, and facilities for performing the type of seryices contemplated herein, has proposed to provide the requested services.

NOW, THEREFORE, in consideration of the mutual promises hereinafter set forth, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, City and Consultant agree as follows:

1. Scope ofService
The scope of seruice covered by this Agreement includes all consulting seruices described and contained in Exhibit A, attached hereto and by this reference incorporated into this Agreement. In the event of a conflict between the terms and conditions in this Agreement and the terms and conditions in Exhibit A, the terms and conditions set forth in this Agreement shall prevail.

2. Term of Aqreement
The term of this Agreement shall commence on the Effective Date and shall continue until all services provided for in this Agreement have been performed or for one year, whichever is sooner, unless otherwise terminated as set forth in Paragraph l7 of this Agreement.

3. Schedule for Performance
City and Consultant agree that time is of the essence in the perforrnance of this work, and Consultant agrees to produce documents in the times stated in the Proposal. Deviations from the time schedule stated in the Proposal may be made with the approval of the Environmental and Water Resources Director, or his/her authorized representative.

Comnensation
Compensation for the services shall be paid on a time-and-materials, not-to-exceed basis.

4.

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The maximum compensation for the services specified in Exhibit A, including any and all costs or expenseS, iS
-.

In the event the cost for services exceeds
-)
Consultant agrees to complete all services enumerated in Exhibit A at no additional expense to City.

The City shall have the right to review all books and records kept by the Consultant and any subcontractors in connection with the operation and services performed under this Agreement. The City shall withhold payment for any expenditure not substantiated by Consultant's or subcontractor's books and records. In the event the City has made payment for expenditures that are not allowed, as determined by the City's audit, the Consultant shall reimburse the City forthe amount of the disallowed expenditures. City shall make no payment for any services not specified in Exhibit A of this Agreement unless such additional services and the price thereof are agreed to in writing and approved by the City prior to the time that such additional services are rendered.

5. Invoicins. Pavment. Notices
A. Consultant shall submit periodic invoices, not more frequently than monthly, for the services rendered during the preceding period. Invoices shall describe the services performed and costs incurred, the person(s) rendering performed services, the amount of time spent by such person(s), and the applicable hourly rate. Invoices that include charges for services rendered during the month of June shall not include any charges incurred after June 30th. A separate invoice shall be submitted for all services rendered after June 3Oth.

B. Consultant shall transmit invoices and any notices required by this Agreement, to City as follows:

Email address : [email protected]
Attn: Environmental and Water Resources XP265l
C. City shall transmit payments on invoiced amounts, and any notices required by this Agreement to Consultant as follows:

Name
Address
ph

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6. Professional Services
Consultant agrees that services shall be performed and completed in the manner and according to the professional standards observed by a competent practitioner of the profession in which Consultanl and its subcontractors or agents are engaged. Consultant shall not, either during or after the term of this Agreement, make public any reports or afticles, or disclose to any third party any confidential information relative to the work of City or the operations or procedures of the City without the prior written consent of City.

Consultant further agrees that it shall not, during the term of this Agreement, take any action that would affect the appearance of impartiality or professionalism.

7. IndependentContractor
A. It is understood and agreed that Consultant (including Consultant's employees) is an independent contractor and that no relationship of employer-employee exists between the parties hereto. Consultant shall be responsible for the payment of all _
taxes, workers'
iompensation insurance and unemployment insurance. Should Consultant desire any insurance protection, Consultant is to acquire same at its sole expense.

B. Consultant's assigned personnel shall not be entitled to any benefits payable to employees of City.

C. City is not required to make any deductions or withholdings from the compensation payable to Consultant under the provisions of the Agreement, and is not required to isiue W-2 Forms for income and employment tax purposes for any of Consultant's assigned personnel.

D. Consultant, in the performance of its obligation hereunder, is only subject to the control or direction of City as to the designation of tasks to be perfomed and the results to be accomplished.

E. Any third persons employed by Consultant shall be entirely and exclusively under the direction, supervision, and control of Consultant.

F. Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer- employie relationship exists by reason of this Agreement. In the event Consultant or any "*ploy"",
agent, or subcontractor of Consultant providing services under this Agreement is detbrmined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall fuither indemniff, protect, defend, and hold harmless the City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its "-ploy."r,
agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

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8. Authoritv of Consultant
Consultant enters into this Agreement as an independent contractor and not as an officer, employee or representative of the City. Accordingly, Consultant shall provide information, recbmmendation, and advice to City, but shall possess no authority with respect to any City decision and no right to act on behalf of City in any capacity as agent, or to bind City to any obligations whatsoever.

9. Conflict of Interest
Consultant certifies that it has disclosed to City any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this Agreement' Consultant agrees to advise City of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this Agreement. Consultant further agrees to complete any statements of economic interest required by either City ordinance or State law.

Neither this Agreement, any duties or obligations under this Agreement, nor the intention or expectations of the City will cause the Consultant to be a "public official" as that term is used in California Govemment Code section 87100. The City and Consultant agreethat the Consultant is not a "public official" or "participating in governmental decisions" as those terms are used in section 87100. The City and Consultant also agree that no actions and opinions necessary for the performance of duties under this Agreement will cause the Consultant to be a "public official" or "participating in a governmental decision" as those terms are used in section gltOO. Nothing in this Agreement shall be construed to be inconsistent with the Consultant's status as an independent contractor.

10. Assignment and Subcontracting
Consultant's rights, duties and obligations under this Agreement are not assignable or transferable, and Consultant shall not subcontract any work, without the prior written approval of the City.

I l. Ownershin of Work Product
All technic al data, evaluations, reports, plans and other work products of Consultant provided hereunder shall become the property of City and shall be delivered to City upon tompletion of the seruices authorized hereunder. Consultant may retain copies thereof for its files and intemal use. City representatives shall have access to work products for the purpose of inspecting same and determining that the services are being performed in accordance with the terms of ihe Agreement. Publication of the information derived from work performed or data obtained in connection with seruices rendered under this Agreement must be approved in writing by City.

Both parties recognize that the City is a public entity subject to the requirements of the California public Records Act ("PRA"). Consultant understands that the release of any written, printed, graphic, or electronically recorded information and document delivered by Consultant to tfr" City *itl Ue governed by the PRA and agrees that the release of such material pursuant to the PRA shall not require Consultant's prior consent or approval.

08/22/2023 Item No.17.

12. Indemnification
Consultant shall indemniff, protect, defend, save and hold City, its officers, employees, and agents, harmless from any and all claims or causes of action for death or injury to persons, or damage to property resulting from intentional or negligent acts, errors, or omissions of Consultant or Consultant's officers, employees, volunteers, and agents during performance of this Agreement, or from any violation of any federal, state, or municipal law or ordinance, to the extentlaused, in whole or in paft, by the willful misconduct, negligent acts, or omissions of Consultant or its employees, subcontractors, or agents, or by the quality or character of Consultant's work. It ls understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not ."li.u"- Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply, and shall further survive the expiration or termination of this Agreement. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.

13. Insurance
During the term of this Agreement, Consultant shall maintain and provide evidence of insurance "overage as set forth in Exhibit B, attached hereto and incorporated herein by reference, at its own cost and expense.

14. Emnlovment Practices
Consultant, by execution of this Agreement, certifies that it does not discriminate against any person upon the basis of race, color, creed, national origin, age, sex, disabilify or marital status in its employment practices.

15. Licenses. Permits" Etc.

Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature legally required for Consultant to practice its profession.

Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, obtain and/or keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession at the time the services are performed.

16. Records
Consultant shall maintain records, books, documents and other evidence directly pertinent to the performance of work under this Agreement in accordance with generally accepted accounting principles and practices.

08/22/2023 Item No.17.

11. Termination
A. City or Consultant may terminate this Agreement by providing thirty (30) days written notice prior to the effective termination date.

B. In the event of such termination, City shall pay Consultant for all services actually rendered up to and including the date of termination.

C. Consultant shall deliver to City copies of all drawings, reports, analyses, and investigations whether completed or not, prepared or in the process of being prepared under the provisions of this Agreement.

18. Amendments
Any modification or amendment of any provision of this agreement shall be in writing and must be executed by both parties hereto.

19. IncidentalBeneficiaries
It is expressly understood and agreed that the enforcement of these terms and conditions shall be reserved to City and Consultant. Nothing contained in the Agreement shall give or allow any claim or right of action whatsoever by any third person. It is the express intent of the City and Consultant that any such person or entity, other than City and Consultant, receiving services or benefits under this Agreement shall be deemed an incidental beneficiary.

20. Miscellaneous Provisions
A. Attorneys' Fees: In the event an action or proceeding is instituted by either party for the breach or enforcement of any provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees according to law.

B. Venue: This Agreement shall be deemed to be made in, and the rights and liabilities of the pafties, and the interpretation and construction of the Agreement governed by and construed in accordance with the laws of the State of California. Any legal action arising out of this Agreement shall be filed in and adjudicated by a state court in the County of Sacramento, State of California.

C. Enforceability: If any term or provision of this Agreement is found to be void, voidable, invalid or unenforceable by a court of competent jurisdiction under the laws of the State of California, any and all of the remaining terms and provisions of this Agreement shall remain binding.

D. Time: All times stated herein or in any other contract documents are of the essence.

E. Binding: This Agreement shall bind and inure to the heirs, devisees, assignees and successors in interest of Consultant and to the successors in interest of City in the same manner as if such parties had been expressly named herein.

08/22/2023 Item No.17.

F. Survivorship: Any responsibility of Consultant for warranties, insurance, indemnity, record keeping or compliance with laws with respect to this Agreement shall not be invalidated due to the expiration, termination or cancellation of this Agreement.

G. Waiver: In the event that either City or Consultant shall at any time or times waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any othei or succeeding breach of this Agreement, whether of the same or any other covenant, .ondition or obligation. Waiver shall not be deemed effective until and unless signed by the waiving palty.

21. Entire Agreement
This instrument and any attachments hereto constitute the entire Agreement between the City and Consultant concerning the subject matter hereof and supersedes any and all prior oral and written communications between the parties regarding the subject matter hereof.

22. Authoritv to Execute
The person or persons executing this Agreement on behalf of the parties hereto warrants and representr thut he/she/they has/have the authority to execute this Agreement on behalf of their entity and has/have the authority to bind their party to the performance of its obligations hereunder.

23. Counterparts
This agreement may be executed in one or more counterparts, each of which shall be deemed an original, and will become effective and binding upon the parties at such time as all of the signatories hereto have signed a counterpart of this Agreement. All counterparts so executed shall constitute one Agreement binding on all of the parties hereto, notwithstanding that all of the parties are not signatory to the same counterpart.

END OF TEXT - SIGNATURE PAGE FOLLOWS

08/22/2023 Item No.17.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed.

CONSULTANT: (If a corporotion, must be signed by two
officers of the corporation per Corporations
Code section 313.)
Date Tax LD. Number
Signature Signature
Print Name Print Name
Title
CITY OF FOLSOM, A Municipal Corporation
Title
Date
ATTEST:

Elaine Andersen, City Manager
FUNDING AVAILABLE:

Christa Freemantle, City Clerk Date Stacey Tamagni, Finance Director Date ORIGINAL APPROVED AS TO CONTENT: ORIGINAL APPROVED AS TO FORM Marcus Yasutake, Date Steven Wang, City Attorney
Environmental and Water Resources Director
N
Date
T
section 1189 must be attached for
This section provides, at part (b)
be sufficient in this state if
ent on behalf of consultant.
taken in another place
shall
acknowledgment is made."
with the laws of the place where the

08/22/2023 Item No.17.

EXHIBIT A
(Scope of Work)
See following pages

08/22/2023 Item No.17.

EXHIBIT B

INSURANCE
NOTE: The word "Consultant" in this Exhibit refers to either "Consultant" or "Contractor" as the term is used in the Agreement/Contract to which this Exhibit is attached.

A. During the term of this Agreement, Consultant shall maintain in full force and effect at all times during the term of the contract, at its sole cost and expense, policies of insurance as set forth herein:

1. General Liabilitv:
a. General liability insurance including, but not limited to, protection for claims of bodily injury and property damage liability, personal and advertising injury liability and product and completed operations liability. b. Coverage shall be at least as broad as Insurance Services Office Commercial General Liability coverage form CG 0001 (occurence).
c. Claims-made coverage is not acceptable.
d. The limits of liability shall not be less than:

Each occurrence: One Million Dollars ($1,000,000)
Products & Completed Operations: One Million Dollars ($1,000,000) Personal & Advertising Injury: One Million Dollars ($1,000,000) e. If a general aggregate limit of liability is used, the minimum general aggregate shall be twice the 'each occurrence' limit or the policy shall contain an endorsement stating that the general aggregate limit shall apply separately to the project that is the subject ofthe contract.
f. If a products and completed operations aggregate limit of liability is used, the minimum products and completed operation aggregate shall be twice the 'each occurrence' limit or the policy shall contain an endorsement stating that the products and completed operations aggregate limit shall apply separately to the project which is the subject of the contract.
g. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

2. AutomobileLiability:
a. Automobile liability insurance providing protection against claims of bodily injury and property damage arising out of ownership, operation, maintenance, or use of owned, hired, and non-owned automobiles.
b. Coverage shall be at least as broad as Insurance Services Office Automobile Liability coverage form CA 0001, symbol 1 (any auto).
c. The limits of liability per accident shall not be less than:
1

08/22/2023 Item No.17.

Combined Single Limit One Million Dollars ($1,000,000)
d. If Automobile Liability coverage, as required above, is provided by the Commercial General Liability form, the General Liability policy shall include an endorsement providing automobile liability as required above. 3, Workers' Compensation
a. Workers' Compensation Insurance, with coverage as required by the State of California (unless the Consultant is a qualified self-insurer with the State of California), and Employer' s Liability coverage.
b. Employer's Liability Coverage with a limit not less than $1,000,000 per accident for bodily injury and disease.
c. Consultant shall sign and file with the City department responsible for this AgreementlContract the Worker's Compensation Certificate contained in the Project Manual.

4. Insurance Required in the Supplementarv Conditions: Consultant shall be required to comply with all conditions as stipulated in the Standard Construction Specifications, any supplementary conditions and any special provisions as applicable.

5. Professional Liability Insurance
If required, errors and omissions, malpractice or professional liability insurance with coverage of not less than $1,000,000 per claim.

6. Other Insurance Provisions:
a. The Consultant's General Liability and Automobile Liability policies shall contain, or be endorsed to contain, the following provisions:
i. The City, its officials, employees, agents and volunteers shall be covered and specifically named as additional insureds on a separate endorsement as respects liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied, or used by the Consultant, or automobiles owned, leased, hired, or borrowed by the Consultant in a form acceptable to the City Attorney.
ii. The Endorsement requirement may be satisfied with express provisions in the insurance policy(ies) which identifies any person or entity required to be included as an insured under the policy. A copy of the declarations page identifuing the policy number, and pertinent provisions in the policy providing additional insured coverage shall be provided to the City. iii. The policy shall contain no special limitations on the scope of coverage afforded to the City, its officials, employees, agents or volunteers. b. For any claims related to the project, the Consultant's General Liability and Automobile insurance coverage shall be primary insurance in their coverage of the City and its officers, officials, employees, agents, or volunteers, and any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
2

08/22/2023 Item No.17.
c. Any failure to comply with reporting or other provisions of the policies on the part of the Consultant, including breaches of warranties, shall not affect coverage provided to the City, its officers, officials, employees, agents or volunteers.
d. The Consultant's Workers Compensation and Employer's Liability policies shall contain an endorsement that waives any rights of subrogation against the City, its officers, officials, employees, agents, and volunteers. e. Each insurance policy shall state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits, non-renewed, or materially changed except after 30 days prior written notice by certified mail has been given to the City. Ten days prior written notice by certified mail shall be given to the City in the event of cancellation due to nonpayment of premium.

7. Acceptabilitv of Insurers: Insurance is to be placed with insurers with a Bests' rating of no less than A:VII.

8. The Consultant shall furnish the City with Certificates of Insurance and endorsements or insurance binders, signed by a person authorized by the insurer to bind coverage on its behalf, evidencing the coverage required by this section, the Standard Specifications, Special Provisions andlor any Supplementary Conditions.

The Consultant shall furnish complete. certified copies of all required insurance policies. including original endorsements specificallv required hereunder if requested.

9. The Consultant shall report, by telephone to the Project Manager within 24 hours, and also report in writing to the City within 48 hours, after Consultant or any Subcontractors or agents have knowledge of, any accident or occurrence involving death of or serious injury to any person or persons, or damage in excess of Ten Thousand Dollars (S10,000) to property of the City or others, arising out of any work done by or on behalf of the Consultant as part ofthe contract.

10. Such report shall contain:
a. the date and time of the occutrence,
b. the names and addresses of all persons involved, and c. a description of the accident or occurrence and the nature and extent of the injury or damage.

11. The City, at its discretion, may increase the amounts and types of insurance coverage required hereunder at any time during the term of the contract by giving 30 days written notice.

12. If the Consultant fails to procure or maintain insurance as required by this section, the Standard Specifications, and any Supplementary Conditions, or fails to fumish the City with proof of such insurance, the City, at its discretion, may procure any or all such insurance. Premiums for such insurance procured by the City shall be deducted and retained from any sums due the Consultant under the contract.

13. Failure of the City to obtain such insurance shall in no way relieve the Consultant from any of its responsibilities under the contract.

14. The making of progress payments to the Consultant shall not be construed as 3

08/22/2023 Item No.17.
relieving the Consultant or its Subcontractors of responsibility for loss or direct physical loss, damage, or destruction occurring prior to final acceptance by the City.

15. The failure of the City to enforce in a timely manner any of the provisions of this section shall not act as a waiver to enforcement of any of these provisions at any time during the term of the contract.

16. In the event Consultant carries Excess Liability Coverage, the Excess Liability Coverage shall apply to any and all claims related to the project on a primary and non-contributory basis, and the City's insurance or self-insurance coverage shall be excess to the Consultant's Excess Liability Coverage.
4

08/22/2023 Item No.17.

Folsom City Council
Staff ort

RECOMMENDATION / CITY COUNCIL ACTION
Staff respectfully recommends that the City Council make appropriate salary adjustment for the City Manager following her performance evaluation by adopting Resolution No. 11093 - A Resolution of the City Council Authorizing the Mayor to Execute an Amendment to the Employment Agreement for the City Manager.

BACKGROUND / ISSUE
The City Manager was appointed to her position effective July 16, 2018. The City Manager's contract provides for an annual evaluation of the City Manager's performance.

The City Council met in Closed Sessions on June 13, June 27, and July 11 to discuss the City Manager's performance over the past year. Following the performance evaluation, the Mayor desires to address a compensation adjustment to be considered by the Council in open session.

POLICY / RULE
The City Manager is appointed by the City Council pursuant to Section 3.01 of the City Charter. The salary of the City Manager is determined by the City Council commensurate with the responsibility of the position. Section 3.01(D) of the City Charter. 1 MEETING DATE: 812212023
AGENDA SECTION: New Business
SUBJECT: Resolution No. 11093 - A Resolution of the City Council Authorizing the Mayor to Execute an Amendment to the
Employment Agreement for the City Manager
FROM: City Attorney's Office

08/22/2023 Item No.18.

ANALYSIS
Due to the City's fiscal challenges, the City Manager voluntarily declined salary increases in 2020 and2022. The City Manager's cuffent base annual salary is $263,681 .25. The attached Resolution and amendment to City Manager's employment agreement provide for a l0o/o salary adjustment to $290,050 per year.

Additionally, HR has discovered a discrepancy between the amount of life insurance coverage in the City Manager's Employment Agreement ($70,000) and the actual coverage provided in the City's insurance policy document. The City's insurance policy indicates that the position of City Manager is covered by a $100,000 basic life insurance plan. Accordingly, the draft amendment to the City Manager's employment agreement also includes a correction to the City Manager's life insurance coverage provided by the insurance carrier.

Aside from adjustments to salary and life insurance coverage, all other terms in the agreement pertaining to employment and benefits remain the same. This matter appears in open session in order for the City Council to authoize the Mayor to execute an amendment to the employment agreement for the City Manager.

The adoption of this Resolution complies with the regulations of the California Public Employees' Retirement System and SB 1436inthatthe legislative body (i.e., the City Council) shall receive oral report on the changes in salaries, salary schedules or compensation paid in the form of fringe benefits of a "local agency executive", as defined in Government Code Section 3511.1(d). The only "local agency executive" covered by this Resolution is the City Manager, and the salary schedule for the City Manager, as approved by the City Council in open session, is $290,050 per year as shown in Attachment 1. The City Manager's deferred compensation and all fringe benefits remain the same, and as reported orally in open session, are shown in Attachment2.

FINANCIAL IMPACT
Funding for the City Manager's salary and benefits was included in the Fiscal Year 2023-2024 budget in the General Fund (Fund 010). Any increase over the budgeted amount will be funded by the General Fund.

ENVIRO AI, RR,VIEW
This action is not considered a project under Section 15061(bX3) of the Californra Environmental Quality Act Guidelines, and as such is exempt from environmental review.

ATTACHMENTS

1. Resolution No. 11093 - A Resolution of the City Council Authorizing the Mayor to Execute an Amendment to the Employment Agreement for the City Manager

2. Current Employment Agreement for the City Manager, as previously amended 2 Page 500
08/22/2023 Item No.18.

Respectfully submitted,
Steven Wang, City Attorney
JPage 501
08/22/2023 Item No.18.

ATTACHMENT 1

08/22/2023 Item No.18.

RESOLUTION NO. 11093

A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO

EXECUTE AN AMENDMENT TO THE EMPLOYMENT AGREEMENT

FOR THE CITY MANAGER
WHEREAS, the City Council is required by the Folsom City Charter to appoint a City Manager through the mechanism of an employment agreement to serve as the Chief Executive Officer of the City; and
WHEREAS, the City Council approved an Employment Agreement for the City Manager ("Agreemerft") aI its regular meeting on May 22,2018; and WHEREAS' Section 6 of the Agreement calls for annual performance evaluation of the City Manager; and
WHEREAS, the City Council met in closed session as authorized by the Brown Act on June 1 3 , June 27 , and July I1 , 2023 to conduct performance evaluation of the City Manager; and WHEREAS, following the City Manager's performance evaluation, the City Council desires to adjust the City Manager's compensation; and
WHEREAS, the City Attorney has prepared an amendment to the City Manager's Employment Agreement, attached hereto as Attachment 1, updating the salary and correcting the amount of life insurance for City Manager according to the City's life insurance plan, without changing any other provisions of the Agreement.

NOW' THEREFORE, BE IT RESOLVED by the City Council of the City of Folsom that the Mayor is hereby authorized to execute Amendment No. 4 to Employment Agreement for the City Manager as shown in Attachment 1 attached to this Resolution.

PASSED AND ADOPTED this22"d day of August,2023 by the following roll-call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmember(s):

Councilmember(s):

Councilmember(s):

Councilmember(s):

Rosario Rodriguez, MAYOR
ATTEST:

Christa Freemantle, CITY CLERK
Resolution No. 11093
Page I of3

08/22/2023 Item No.18.

ATTACHMENT 1
TO
RESOLUTION NO. 11093
AMENDMENT NO.4 TO

EMPLOYMENT AGREEMENT

FOR THE CITY MANAGER
This Amendment No. 4 to the Employment Agreement for the City Manager (refened to herein as the "Agreement"), is made and entered into this _ day of 2023, as provided for in Section 17 of the Agreement and for all purposes, including calculation of pay and benefits, is effective as of July 1,2023.

Exhibit A of the Agreement is hereby modified to reflect 1 Employee's base salary to be $290,050 per year

2. The provision for Life Insurance shall be replaced and updated with the following "Ctty pays 100% of the premium for a $100,000 life insurance policy on policies offered to other Executive Management employees of the City. The life insurance may be portable at no additional cost to the City."
Except as amended herein, all other provisions of the Agreement and any previously approved amendments thereto not inconsistent with this Amendment shall remain in full force and effect.

Approved and Authorized:

Rosario Rodriguez, Mayor
For the City of Folsom - Employer
Accepted and Agreed to
Elaine Andersen
Employee - City Manager
Approved as to Form:

Steven Wang
City Attorney
Resolution No. 11093
Page2 of3

08/22/2023 Item No.18.

Attest:

Resolution No. 11093

Christa Freemantle
City Clerk

08/22/2023 Item No.18.

ATTACHMENT 2

08/22/2023 Item No.18.

CITY OF FOLSOM
EN{PLOYMENT AGREEMENT

FOII THE

CITY MANAGBTT
THIS AGREEMENT, tlie eflbctive date of which shall be tng4."clay of \4ay' 2018, is by a'd between rrr. dity- of- Folro*, state of califor'ia, a 'runicipar c<lrpuration, hereinafler
refer.l.ed to as "Employ*ti' and Elailre Antlersen, lrereinal'tcr called "Et:tployee'"

RECITALS
WHEREAS, Section 3.01 of the Folsom city charter provides that the c_ity council slrall appoint a City M;;;;;; tt,. tt indetinite ternr lltrotrgh the mechanism of an Employment Agreement to ser\re ;ilir;;i-ttru'e of the City Council, *6 tlt* City Council rvishes to 'etain
Erirploycc in the position of City Manager; and
WHEREAS,pursttanttotheprovisiorrsoftlte|.olsonrCit-vCharterandClral:ter2.08of the Folsom Municipal code, the city cou*cir rras creten'irecr that Enrployee shall be the city Manager of the CitY of Folsorn; and
WHEREAS, it is the desire of the City Couricil to establish tertns and conditions of employment: establish
"o*p"n**ion
and certain benefrts; pr:ovicle a procedttre to set goals aud olrjectives tO be nlet arrd the ,n*u.ur*r,t"'rt thereof; p''tt'nidt for a rcvicw and cvaluation of per{brrrra'ce; provicte lbr terrninatiott. if ncces**y; *rd prolitle lor other sutrjecls 'elated to the
itatu.. olEnrpluy.* within this Enrploytuent Agreement; and ryHEREAS, the city council ha*s cletermined the salary and benefits for this positioil as outlined in Exhibit e,-onocn"a irereto and incorporated herein by reference; and WHEREAS: it is the tlesire of the City Courcil to secure and retain the sen'ices of Employee ancl to pruniJ" inclttcetnent for hcr lo renraitt in such entllloyttrent arrd to ntake possiblc full wort plodgctivity by assrtrilg Employee's ll1orale and peace ol mjnd wilh respect to futr:re securitY; and
WHEREAS, Employee desircs to accept ernployment uiirli the city of Folsom in the position specified above'
NOW, THEREFORE, in consirleration of the mutual covellants hereitl contained' tle parties hereto agree as fblior'rys:

Scction 1. Duties
city council helelry agrees to enrploy l':)m.p]o1'ee as city Manager of Enployer to perlbr:r such legallffctmissiUl. u,,a-prop*,. tluties. anO funci;olrs as 'tcscribed
by the Mr'uricipal
code a'd/or ns the'ciry iuun"il nray'rawruily assign. .rlniplo.ycc sha[ conrmence her cluties on July 16, 2018, ar:d r;i;'.y ancl all acci'als proula.4liercirl sliall bcgi'rvitlr conrtne'cement of her dtrtics.
-l-

08/22/2023 Item No.18.

Section 2. Termination. Resigiration gnd Severance Pay
A. The City Council shall have tle right to termiuate llre services of Ernployee at iuiy time, subject to the provisions of the City Charter, Chapter 2.08 of the Foisom Municipal Code, and this Agreemcnt. Ernployee may resign at any time fi'om her positiori with Employer subject to providing sixty (60) days advance written notice to Employer', unless the parties hereto otherwise agree, in writing, to a different notice period.

B. 11 the event Enrployee resigns or is ternrinated by the City Council, Ernployer agrees to pay Employee any accrued and urpaid salary and the cash value ofany accrued annual leave or administrative leave, all subject to federal and stale withholding requirements. Such amount shall be paitl witfuin thifiy (30) days of resignation or tenlination.

C. In the evenr Employee is terminated by lhe City Cor,rncil. Employer agrecs to pay Employee a lump sum cash severance payment as set.forth on Exhibit "A," attached hereto, 'lhe r"uipr"" payment shall be the equivalent of the cash value of the monthly salary and benefits provided to the Ernployee with no accnnl of annual, vacation, sick oi' administrative leave during that time period. Employel agrees to rnake this payment, less withholdings, rvithin thilty (30) days of termination. If Employee is terminaled for reasons ol criminal misconduct which would amount to a misdemeanor or higher offense rurder the Penal Code; acts constituti.ng moral turpitude, cplllicts of interest or incompatibility of office occuring in the course of employrnent, whether charges are filed or not, Employel shall have no obligation to make any payments to trrnployee under this section. If Employee is terminated as a result of a conviction of an offense a*ouni;ug to a nrisdemeanor or higher under the Penal Code, or tbr committing acts constituting moral turyitude, conflicts of ilterest or incompatibility of oltce occwring outside the eourse of her ernployment, Employer shall have no obligation to make any payrnents to Employee under this section.

D. In the event Employee is convicted of a crime thal involves abuse of her position or offise as clefined in Government Code section 53243.4, Employee rnust lully reimburse the Employer for speoified funds putsuant to Govetnment Code section 53243, el .seq., as set fofih below:
l. If Employee is placed on paid administrative leave pending an ilvestigation by the City of any potential abuse of her position, 'bmployee shall be required to flilly rein:burse the City the cost of the paid administrative ieave if she is convictcd of a crime irivolving an abuse oiiher position.

2. Notrryithstanding any other prorrisions of this Agleement, if Employee has beel providett legal crirninal defense corursel regarding a cllalge involving the abuse of her positiol, Employee rnust lully reimburse the City 1br the cost of thal counsel if Employee is convicted of a crime involving an abuse of her position'

3. Notwithslanding auy other provisions of this Agreement, jf this Agreement is terminated, ,ury cash settlement related to lhe termination that Employee may reieive Jtolr the Employer shall be lirlly reir:rbursed if Employee is convicted of a crimc involving au abuse of her position.
-?-

08/22/2023 Item No.18.

A. Employee,s base salary on the effective date of this Agreement shall be payable in installments at tle same time as other employees ol Employer are paid in the arlount sei ibrth in Exhibit A. Ernployee's salary is reflective of the salary for similar positions in a compalable "*ploy*"nt
rnurket, based upon a salary survey and takes itrto account the special expe(ise, experience and job duties ofEmployee'
B. The City Council shall review Employee's per-iormance annually, and shall determine compensatio; based upon Employce's perfbrmanoe' Salary detenninations shall be made after tlr" urrnuui Uuaget adoption. fni City- Council shall have no right to decrease the salary provided to Empioye-e by more than five (5) percent per year. unless voluntarily agreed to by Employee.

Section 4. ExPcnsc Allowanec
A, Egployer,s duties require tlrat Employee incur expcnses that may. not be eligible for reimbursement bith" City, but which a1" non"tlt"less incrured by Ernployee in the oourse of tt " p"rfor*ance of it or" offi"iul duties and/or functions. Aocordingly, to encourage Enrployee lo p'artl"lput*, attend or contribute to events, activities or organizations that Enluuce artd promote the image ancl interests of the city, the city corurcil hereby. plovides to Employee an expense allowance in the n*J-u*ou"t per month as set forth on Exhibit A as part of Employee's total compensation Package'
B. l'he expense allorvance is not intended to prevent or prohibit Employee frorn seeking reimbursem# fot expenses thal are eligible for reirnbursemcnt pursuant to state law "",V"i"CttV
policy, ,u"t, u, p*isonal travel, lodging or meal expenses incured while on official business.

C. The expense allowance shall be treated as income and shail be subject to all applicabte federal unJ-rtut" taxation requirenrents. The expense allowance is not eontitlgent 0n rfr,J pr""r of actpal "rp**"r
incuned by Employee, and Ernployee shall not be requircd by the City to nraintain any record of non-reimbursable expellses' $ection 5. Auto Allowancc
Employer's ctuties require thal tsmployee have transportation readily available ftir her unrestricted use <luring her enrployment wiih Employer, and, to the end of assuring that g;rpl"v.. has a vehicle"available, thl city Manager shall be granted an automohile allowance as set iorih on Exhibit A, payable in monthly installments in the regular payroil pro.ess' Section 6. Pcrformance Evaluation
,flie City Coglcil and lirnployee shall meet al least once annually to urulually establish goals and prrfoirnanc* objectives ieslreA by the City Council to be accomplished during the next yeat.
-3 -

08/22/2023 Item No.18.

Seclion ?. Administralive Lcavc
A. Administrative leave sirall be commensurate with lequired job commitments bcyond normal work hbuls, such as attendance at meetings of the Ciry Council atrd variotts boards ancl comnrissions, li is recognized that lDmployee has significant job requirernents and commitments beyond nor.ural wort ana Employee shall be credited with administrative leave annually i' the amount prorrided in Exhibit A to this Agreernent. Administrative leave shali be crediteci to Employee on the fir,st rlay of each calendar year in the t'ull an:l'olult specitied in Exhibit A.

B. Administrative leave may be used for leave purposes only and has no cash value, except in the event oi tegnination. Adminishative leave shall be capped at 80 hours and must be used duling the calendaf year. Unused hours sball not roll over to subsequent years' C. In the event of terlnination, except ternination for cause, Employee shall be paid tbr any unused Administrative Leave on an hour fol hour basis, Section 8. Arrnunl aud Sick Lcavc
Ernployee shall accrue annual and sick leave as tbllows:

A. Employee shall aocrue, and have ctedited. annual leave at the rate set tbrth in Exhibit A attached to this Agreement. Annual leave shall be comprised of sick leave, personal leave and vacation.

B. There is al annual leave cap of 320 hotus. Ernployee lnay accrue the unused portion of any eamecl a'nual leave up to jZO hours of annual leave, If Ernployce reaehes an A',ual Leave balance of 320 hours, Annual Leave will cease to ttccrue and Employee wilt begin ac"ruing Sick Leave until the Annual Leave balance falls bclow 320 hours' When Employee is accruing Sick Leave, it shall accrue at the same rate as Annual Leave (24 hours per month)' Sick l,eave would oontinue to aoorue lhereafter at the rate of 24 hours per month until and rutless ths Annual Leat'e bank balance is below 320 hours'
C, Sick leave rnay olly be used by Employee for purposes enumetated in the City pe'sonnel Rules. Accrued siik leave cannot be cash.ecl out and has no cash value' 'l-here is no maximum on the number of hours of sick leave Employee may accrue. consistetrt :firh PElts law, sick leave may be convertecl to service credit lbr purposes of retirctnent D. A maximum of 40 hours of accrued Annual l-,eave is eligible to be c'ashed out per tiscal year, except upon termination of emptoynrcnt or retilement frorn the City of Folsom' E. If Ernployee participates in volunlary contlibutions io a 4014 plal with anuual leave, nothing in this u""tinn is intcndcd to affect snch contributions provided the conttibutions are ai no costto the CilY'
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08/22/2023 Item No.18.

Scction 9. Othcr Beucfits
A, Ernployee shall be entitled to receive the benefits deiineated below in t}le amounts specified in Exhibit A attached to this Agreement. 'Ihe benefits provided slrall be with plans and as provided to other employees in the city. Benelits provided iilclude:

1. Health, Dental and vision Insurance (payment of trrremiums) 2- Life Insurance (payment of premiums)

3. Short and long-Grm disability insurance (payment of premiums) ' 4. Deferred CornPensation

5. Workers, Compensation coverage f:or on-the-job injuries or illnesses B. Employer iptelds to provide Ernployee with benefitq at least equivalent to those benefits;ailable to other city "*ploy""r. To the extent other benefits a:'e grantecl to city employees w1rich are not incluJed in ttriq Agreement, flre City council shall consider whether to "roind
tltit Ageement to provide such benefits to Employee'
C. Ad<Iitional and other benefits may be provided to Employee, at the disuetion of the City Council, and shall be set forth in Exhibit A'
D. Employer reser.ves its riglt to make changes fiotn time to tine in the benefits oflered and the cost of such benefits to active or retired employeqs, both before and after retirement,
Section 10. Retiremenl
Employer agrees to make employer contributions to the California Public Employees Retirement system (PERS) for the z.;lN at 55 PERS.plan on.behalf of Employee' Employee shall have *r" "mptoyee
portio,, of the PERS conlribution regularly deducted fi'om her salary by rhe city and forwarrJed to PERS, which accotlnt shall accrue to the benefit of EmpJoyee' nmpluy**'s relirenrent shall be c.alculated based on her higheSt average annual compensation tluring I'rcr last
"onr*rtltin"
l2-month period of employrnerit with tlre Ernployer' Employee shall pr' |"OOX of the g*piov*. coutributitn to the PERS Retilement benefit. I{ Employel rnodifies the retiremcnt plan pronia"a to other current non-safety employees. tlren Employee 's plan shall conform 1o the modified Plan,
E'rployer shall pay the reasonable travel anii srrbsistencc, registrati<ln and incidental "*1r*rrr",
oi Employee in"used for official travel, meetings, uncl events, ar-rd En:plo1'er shall pay for. the reasonable expensss related to il:e professionnl glowth ancl devslopruent, andltx' professional eei1ifi cation o1 Employee'
Scction 1.2. Ducs and Suhscrintions
Employer agrees to pay fcr the reasonal:le plofessional dues ancl subscriptions of Enrployee rr""uur*rf ftor 5el'continuation and partieipaiiorr in naliouat, regional, statc and looal associntio.s arcl grganiz-ations necessary and disirablt for her continued professional glowllr arrd knowledge euhattcemettl, and for the benefit of himployer' -5-

08/22/2023 Item No.18.
section 13, Team lluildine and sxccutivc'feam Develonmcnt The City Council ancl Egrployee acknowleclge the importauce of team building and executive t"u* o"u"top.ent ;d tt
" city council suppo{s reasonabre programs and activities. as determined by the city Manager, t0 achievJ a cohesive ald performailce-oriented management team.

Scction 14' Defcnsc anrl lgdcnrnilication
To the extent required by state law, Bmployer shall_defend, hold harmless and indemnify F,mployee against
"tt il1, proiessionat liability claim or depa.nd or other legal action' whether groundless or otherlis", ui'i*lng out of an alteged acl or omission occuming in the performance iipn.,pfoy*e's duties fot the position specified in tiris Agreement' Employer may' in its soie Oir*r"tiun, .o*pro*i** and seitle any such clainr or suit a'd pay the amount of any settlement or jrl;*;"i;"rrdered tfr*.eon when, in the judgment of,Employer such is thc nrost advisable course of action, but in uny-Lu.nt, will defend-anJinclemnify Enplol'se. This provision shall survive any termination or orig*tion of'the,Employee oI expiratiol of this Agreemerrt' 'l'his paragraplt is not intended to proviie any riglrts in eicess of those rights provided by state law' Section 15. Notices-
A. Notices pursuant to this Agreement shall be given by llrst class mail addressed as follows:

1. EMPLOYER: CitY Council
City of Folsont
50 Natoma Street
Folsom, California 9 5 $A
Arry Notice to the city council shall inolude a copy to the city Attorney at the same address'

2. EMPLOYEII: Elaine Andersen
1118 Souza WaY
Folsom. California 95630
B. Alte::natively. notices requlred pr:rsuant to this Agreement may be persona)ly served in r-l1e same manrlor as is applicable to civil judicial practice C. Notice shall be deeped given as of the date o1'pelsonal service ol as of the date of rleposit of such written notice in the U'S' Postal Service' Section 16. Rclationshin rvith Citv Attornev
Notwithstanding the power of the city Ma:rager to appoitit all en:ployees of the cit-v' including the city Attor$ey, Employee hereby acknowiedgJs that pursuant to the Rules of professional Conduct of tht State Bar of Caiitbrnia. the City Attomey's clienl is the City' Enrployee firther a"t no*teages that the city Atttx'ney is requirecl 1o advise the city council if the Cjty Altorney tr*lieves tha"t thc City Maniger has actetl, or: intcnc{s to acl in A lrlanncr which is -6-

08/22/2023 Item No.18.
likely tcr result in damage, injury or liability to 1he City. or has refused to act to prevent such dumage, injury or liabifty. irrrployee shall take no action to prohibit the city Attorney from fulfi il ing such respot'tsibilities.

Sectiqlr 17. Gengrsl Provision
A. 'fhe text hereof shall constitute the sntire Agreement between the parlies and shall supersede any and all prior agreements and amendments betweeu the parties' No subsequent alteration, amendment, change-or addition to this AgJeement shall be binding upon the parties unless reduced to writing anJsigned by a representative of the City Council and the Employee.

B. Th.is Agreement shall be binding on and inure to the benefit of the heirs at law and executols of EmploYee.

C. If any provision or any portion of the Agreement is held to be unconstitutional, invalid or unenforc"ubl", the remaindliof this Agreedrent shall not be affected ald shall remain iri full tbrce and effect.

D. The Agreement shall become effective immediately upon the execution by both parties.

SIGNATURE PAGE IMMEDIATELY FOLLOWS
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08/22/2023 Item No.18.

IN WITNESS WHERIIOF, the Mayor of the City of Folsom, California, pursualt to authority granted to him by the City Charter and Folsom Muuicipal Code, hereby signs this egrr**Lni on behalf of r'he City of Folqom as Employer, and Elaine Andersen, ns Enrployee, hJreby signs this Agrcement, both pzu'ties agreeing to the terms and ptovisions set forth herein' APPROVED AND AUTHORIZED:
l)ate:

ACCEPTED AND AGREED TO:

E.

For the City of Folsom - Employer
of the Cily of Folsom
Date: 5 7) LMIt
ATTEST:

APPROVED AS TO FORM:

Elaine Andersan
Employee - City Manager
Christa
City Clerk
Attorney
6 -B-

08/22/2023 Item No.18.

BIT .r Art

CITY MANAGER

TOTAL COMPENSATION
$245,000.00 arnuallYBase Salary:

Benefits:
l'EtrTS:

Deferred ComP:

Sick Leave:

Aulo Allowance: $500 Per month'
Expense Allowance: $200 Per month'
Tech Allorvance: $100 Pel month.

Adrninistrative Leave:80 houls per year'
Administrative leave shall be credited in January' Any
unexpended hours shall not "roll over" to ttre following year and shall have no cash value upon separation.

Annual Leave: 24 houls per month'
Employee shall use Annual Leave as follows:

2.7% at55, Employee shall pay her PERS employee contribution. 457 plan. Choice of 3 carriers; City pays 7'57o of Ernployee's salary per tnonth to tho plan of Enrployee's choice with no matehing contribution required of Employee.

A. Employee may acclue the unused portion of any earned annual leave up to a maxirn-um otiZO hr:urs; Ilmployee may not accrue more than 320 hogrs of Annual Leave. If Employee reaches an Annual Leave balance of 320 hours, Annual Leave will cease to accrue and employee will $egin accruir:g Sick I-,eave unlil the A_nnuai Lgave balance falls below 320 hours.

B. A maxjmum of 40 hours of accrucd Annual Leave is eligible to be casbed out per fiscal yeax, exc.epl upon termination ol. e:nployment or letirelnent flotn the City of Folsom.

Cl. If Employee participates in voluntary contributions to a 40lA pitrn (if avaitaUtei wiih annual leave, r)otlling in this section is intended to affect such contributions provided tire con{rjbutions €|].e at no cost 1o the city' A. Eilployee shall not accrue Sick Leave unless employee's Annual l,eave -9-

08/22/2023 Item No.18.
balance is in excess of320 hours'
B. When Enrployee is accruing Sick Leave, it sliall accrue at the same rale as Annual Leavi (24) houls per month). As an example, should Employee have a:r Annual Leave bank of310 hours and acsrue 24 hours ofleave the following nonth, l0 hours would accrue as Annual Leave and 14 would accrue as Sick Leave. Sick Leave would contitrue to accrus thereafter at the rate of 24hours per month until and unless the Annual Leave bank balance is below 320 hours'
C. Sick teave may be useci by Employee for illness or irrjury as set folth in City Personnel Rules.

D. per the amendrnent of City's contract with PERS to pennit sick leave to be ' converted to service credit fOr purposes of retirement, Employee may particiPate in the Program'
E. Accrued sick ieave shall not be oashed out and shall have no cash value.

There shall be rro maximum on the number of houfs of sick leave Emplo)/ee may accrue, Health lnsril.ance: City pays the health insu'ance prenium for Empioyee, Employee ptus t or Employee plus fhmily up to the nraximum insurance premiurn rate offured to other Executive Management employees of ** City, Enrployee shall provide contributions to health insurance premiums to the same level required of other City employees,
Employee may participate ir: any adopted Flcalth savings Accotut adopted by tle City, at no cost to the City'
I)ental lnsuran.ce: City pays !00% of the dental insruance premium for Etnployee, blnrpioyee plns 1 or Employee plus family for dental insurance "oulrage
offered to other employees of the Clity'
Vision Insurance: City pays 100% of the insuralrce preriiur:rr fbr Employee, Empioyee plus I or Employee plus family firr vision eye insurance coverapte oft'ered to other employees o!'the City.

L,ife Insurance: city pays I00% of the premium for a $70,000 life insurance policy o" poti*i.r offered to other Executive Management cmployees of the city, The life insurance may be portarbls at no additional cosl to the City.

Disability: City pays 1009/o of the monthly premium for both short and iong- tenn tlisability insurance policies on policies offered to other employees of the CitY.
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08/22/2023 Item No.18.

Itetiree It4edical: Employees hired on or befbre May 8, 2007 rarho retire with more ttran S years o1'service with the City of Folsom shall qualifu for a monthiy City retiree health insurance contribution. Subject to the maximum conhibution set forth below, the City'5 retii'ee health insurance contribution shall be as follows:
a) Retiree only - an amount equai to the City's contribuiion towards active employee health insurance for the category of "employee onlY.o'
b) Retiree and one dependent - an amount equal to the City's , contribution torvards active employee health insurance for the category of "emPloYee PIus one."
c) Retiree and two or more dependents - an amount equal to the City's contribution towards active employee health insurance fbr the category of "eirrployee plus two of lnore" until tl:e retiree reaehes age 55. Thereafter, the City's coniribution towards a retiree viith two or more dependents shall be an amount equal to the City's contribution towards active
emplbyee health insurance for thc category of "employee plus one" plus $100.

Ef:fective January 7,2017,1he City's monthly contribution toward the cost of retiree health insurance shail not exceed the maximum monthly conlribution paid by the Cify to active smployee health insurance for 1;he categories of employee only (tor retiree only), employee plus one (for retiree plus one dependent), and employee plui trvo or more until age 55 and employee plus one plus $ 100 uft"r age 55 (for retiree plus trvo or more dependents). For retiree medical coverage, rctirees are pooled with regular ernployees for covsrage and ratb setting'
The January 1,2012 oap ftrr each category shall be adjusted each Jarruary thereafter by an amount not to exceed 3%, depending on the percent increase in the Consumel Price Index (CPI), U'S' Department of Labor', for November - Novernber of the previous year,Index CPI-W, Urban Wage Earners and Clerical Wotkers, Series #CWUR0400SA0, Uni.ted States' For example: if the cost of living for the specilied period increases by 2va, the cap shall be increased by 2%. If the cost of living lbr tire specified peliod increases by 4o/o,the cap shall be increased by 3% (cost of living increases in the cap shall be rounded to the nearest tenth)' Pursuant to npplicable law, the City may establish a tax Gxeil]pt voluntary Employee Benefit Association (VEBA), Retiree I-lealth Savir:gs Account (Ri-lSA) or other mechanisnr for all employees to save lbr adclitional retiree health insuratlce and provide a nrechanism whereby etlployees may volunlarily coltribute toward -11-

08/22/2023 Item No.18.

Severanse
future costs of retiree health insurance premiums and related expenses. should such a program be established, Ernployee shall be eligible to ParticiPate.

Retired Ernployees shall receive vision and dental care in the same rnanner as curently provided to other retifed employees' TwelvE (12) months' salary and benefits, no accTual of annual or adnrinistrative lcave during that time period, during the first year of this Employment Agleement" and nine (9) months thereafter with no r""ruut of annual or adnrinistative leave during that tirne pei'iod. If the nurnber of days lemailing on the contlact upon discharge is less than the number of days provided for scvemnce, then puisuanf to Government Code section 3511.1 and 53260' Empioyee's severanoe sum shall be equivalent to the number of days rernaining on tlre contract. severatrce benefits shall not ilctude the value of any acsrual of annual or administrative leave.

Dated: t/ tll I {
1')

08/22/2023 Item No.18.

AMENDMENT NO. 1 TO

EMPLOYMENT AGREEMDNT

TORT,IIE

CITY MANAGER
T6is funeudnlsnl N{r. I t$ the F,nrployrnenl Agtcemenf tblthe ()ity Manager (relel'ed to herein as tbe "Agrceyncut"), is rnadc and entere(l into tlris :Ll"dAV of July, 2019, as prov.ided for insoction l?ol'theAgreomentarrd lbrRllpurposas,includirigcalculationof PaYandbenelits,is effective as of July 1,2019.

Exhibit A of the Agreement is hereby modified to reflect Employee's base salary to be $251,125,00 per year.

Except as amended herei.n, all other provisions of the Agreement and any previously approved amendments thereto temain in full force and effect.

Approved and Authorized: \/lr(,ilf #ttY",'r
KeFij tvi. i{6#o{t. May$i' \' k
For the City of Folsom - Employer
0n /^-Accepted and Agreed to:

Approved as to Form:

Attest:

Elaine Andersen
Employee - City Manager
-.t--:.{.-
Steven
Christa
City Clerk
i
\
1 t1

08/22/2023 Item No.18.

AMEIYDMENT NO.2 TO

EMPLOYMENT AGREEMENT
FOR TI{T' CITY MANAGER
This AmendmentNo.2 to Employment Agreement forthe City Managerdated. . -^{b september 22,2015 (referred to herein as the "Agreemenf), is made and entered into thislO - day of Novemb er,zol9,as provided for in section t6 of the Agreement and for all purposes, i"J'r"aing calculation ofpay and benefitso and is effective as of July 1, 2019' The following provisions in Exhibit A of the Agreement are hereby modified as follows:
l. Dental Insuranoe in Exhibit A of the Agreement is hereby deleted in its entirety and replaced with the following:
*Dental Insurance: Effective January 7,2020, City pays 80% of the dental insurance premium for Employee, Employee pius 1 or Employee plus familyfor den1al inzurance "orr"rug.
off"*"4 to othefemptoyees of the City, If Employee elects dental coveragE n*pfoir. will contribute206/oof themonthlypremium. If Employee does not elect dental "Lu"rug"
or drops coverage at any time in the future, Employee must wait 2 years to be eligible for dental coverage''o

2. Vision Insurance in Exhibit A of the Agreement is hereby deleted in iis entirety and replaced with the following:
..Vision Insurance: Effective January 7,2020, Crty pays 80% of the insY?nce premium fot Employee, Employee plus 1 or Employee plus family for vision eye instuance "ou"rug"
off"r"a to otttri" ployees of the City. If Employee elects vision coverage, pmploiee will contribute206/o of the monthly prernium. If_Employee does not elect vision ,Loer"g" or drops coverage at any time in the firture, Employee must wait 2 years to be eligible for vision coverage'o'
j. Retiree Medical in Exhibit A of the Agreement is hereby,deleted in its entirety and replaced with the following:
..Retiree Medical: The City reserves its right to make changes from time to time in the health benefits oif"t"a and the cosi of such insurance coverage to active or retired employees' both before and after retirement. Employee acknowledges city's right' A. Employee hired on or prior to May 8, 200? who retirer from City service may prtti;;dtrl; City t"unn insurance plans made available by the City for active "*ployees
until iee 65 when they move to a Medicare Advantage Plan per Section A.ii.b below. The amount of the City's monthly contribution shall be l'Existing employees'' are exclusivelY Permaqcnt and/or probationary eiuployees of tbe Ciry of Folsom bired on or before May 8,2007. "Rctif€" or "retirs€" is defurad as any City emPloYoe who (l) applies for retkemsnl with thc Public EmplcYecs' Rstirement System (PERS) \Yithin
receives a PERS retirement benefit'
90 days after terminating employmcut with the City, and (2)

08/22/2023 Item No.18.
a. The January 1, z}tzcap for each catogory shall be adjusted each January thereafter by an amoturt not to exceed 3%, depending on the percent increase in the Consumer Price Index (CPI), U.S. Departrnent of Labor, for November - November of the previous year, Index cPI-w Urban wage Eamers and clerical workers, Series #cwuR0400sA0, united states. (For example, if the cost of living for the specified period increases by 2Yo, the cap shall be increased by ZYt If the cost of living for the specified period increases by 4Yo,the cap shall be increased by 3%.

Cost of living increases in the cap shall be rounded to thE nearest tenth.) B. Effective Septernber 1,20L9, employees who retire from City service must have at least 120 months of continuous seryice as City employee to quali$ for dental and vision insqrance benefi.ts provided to active employees. If Employee elects this coverage, City shall contribute 5% of the premium per year of City service, up to an 80o7o Clty contribution. If Employee does not elect either vision or dental *rroug" or drops coverage at any time in the future, Employee must wait 2 yeus in order to be eligible for coverage'
C. Employee under the age of 65 retired from City se,lrrice and eligible for Retiree tvtedical coverage, but lives outside the City's health plan coverage atea, quali& for a Health Retirement Account (HRA) that will allow retired Employee to use the City's contribution toward Employee's health care plan to join any plan Employee desires in the locality where Employee resides. For details, please contaot the City of Folsom Human Resources Department-
Except as amended herein, all other provisions of the Agreeme,lrt shall remain in fulI force and effect.

Approved and Authorized
Accepted and Agreed to:

Approved as to Form:

M.

For the City of Folsom - Employer
Andersen
Employee - City Manager
Attorney
(_
Freemantle
Attest:

City Clerk

08/22/2023 Item No.18.

AMENDMENT NO.3 TO

EMPLOYMENT AGREEMENT

FOR THE

CITY MANAGER
This Amendment No. 3 to the Employment Agreement for the City Manager (referred to herein as the t'Agreement"), is made and entered into this 2fr day of August,2O2l, as provided for in Section l7 of the Agreernent and for all purposes, including calculation of pay and benefits, is effective as of July I,2027.

Exhibit A of the Agreement is hereby modified to reflect Employee's base salary to be $263,681.25 per year.

Except as amended herein, all other provisions of the Agreement and any previously approved am-endme,lrts thereto not inconsistent with this Amendment shall remain in full force and effect.

Approved and Authorized:

Michael D
For the of
Accepted and Agreed to:

Employee - City
Approved as to Form:

Steven
Attest:

City Clerk

08/22/2023 Item No.18.