Agenda packet — Fontana City Council, June 25, 2024 (part 1 of 4)

Tuesday, June 25, 2024
2:00 PM
City of Fontana
8353 Sierra Avenue
Fontana, CA 92335
Regular Agenda
Ord. No. 1954 Reso. No. 2024-045
Grover W. Taylor Council Chambers
City Council Meeting
Acquanetta Warren - Mayor
Peter A. Garcia - Mayor Pro Tem
John B. Roberts - Council Member
Jesus "Jesse" Sandoval - Council Member
Phillip Cothran - Council Member
Germaine Key - City Clerk
Janet Koehler-Brooks, City Treasurer
1 City Council Meeting Regular Agenda June 25, 2024
Welcome to a meeting of the Fontana City Council.

Welcome to a meeting of the Fontana City Council. Meetings are held at the Grover W. Taylor Council Chambers 8353 Sierra Avenue Fontana, CA 92335. To address the Council, please fill out a card located at the entrance to the right indicating your desire to speak on either a specific agenda item or under Public Communications and give it to the City Clerk. Your name will be called when it is your turn to speak. In compliance with Americans with Disabilities Act of 1990 (42 USC § 12132), the Council Chambers is wheelchair accessible, and a portable microphone is available. Upon request, this agenda will be made available in appropriate alternative forms to persons with disabilities, as required by Section 12132 of the Americans with Disabilities Act of 1990. Any person with a disability who requires accommodation to participate in a meeting should direct such a request to the City Clerk ’s Office at ( 909) 350-7602 at least 48 hours before the meeting, if possible. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk’s Office.

Para traducción en Español, comuniquese con la oficina,“City Clerk” al (909) 350-7602.

The City of Fontana is committed to ensuring a safe and secure environment for its residents to engage with the government. No oversized bags or backpacks (size limit of 14”x14”x6”) will be allowed inside the Council Chambers. All bags are subject to search. Face masks are prohibited in the Council Chambers, but clear masks will be provided upon request to accommodate individuals with medical needs, ensuring their safety and well-being. Before entering the Council Chambers, you may be subject to a metal detector screening. The City Manager retains the discretion to grant any exemptions. Fontana aims to provide safe buildings for our community members, employees, and visitors.

PUBLIC COMMUNICATION - CLOSED SESSION:

This is an opportunity for citizens to speak to the City Council for up to 3 minutes on the following Closed Session. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council.

A. Public Communications - Closed Session
CLOSED SESSION:

A. 1:00 P.M. CLOSED SESSION
A. 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING

LITIGATION
PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (d)
(1)
Case: Jesse Marez vs. City of Fontana; Jesus Mauricio
Garcia
Case No. CIVSB2214214

2. CONFERENCE WITH LABOR NEGOTIATORS - ALL
21-3095

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2 City Council Meeting Regular Agenda June 25, 2024

BARGAINING UNITS EXCEPT POLICE OFFICER'S

ASSOCIATION
(Gov. Code Section 54957.6)

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Gov. Code section 54956.8)
Property: APN # 0191-162-21 & 0191-162-22
City Negotiator: Phillip Burum, Deputy City Manager
Negotiating Party: American Legion Steele Towne Post 77 Under Negotiating: Price and Terms of payment

4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Gov. Code section 54956.8)
Property: 15186 Foothill Blvd.

City Negotiator: Phillip Burum, Deputy City Manager
Negotiating Party: Aldea Fontana Foothill, LLC
Under Negotiating: Price and Terms of payment
CALL TO ORDER/ROLL CALL:

A. Call To Order/Roll Call:

INVOCATION/PLEDGE OF ALLEGIANCE:

A. Invocation/Pledge of Allegiance:

SPECIAL PRESENTATIONS:

A. Special Presentations
A. 1. San Bernardino County Second District Supervisor, Jesse Armendarez to present City Council with a check for $10,000.

2. Mayor Warren and City Council to recognize Officers
Adam Sein and Jacob Hernandez, as April 2024 Employees
of the Month (Captain Stover to present).

3. Mayor Warren and City Council to recognize, Payroll
Coordinator, Rita Coventry on her retirement and for being selected as Finance Department Employee of the Year
(Chief Financial Officer, Jessica Brown to present).
21-3082
PUBLIC COMMUNICATIONS:

This is an opportunity for members of the public to address the City Council for up to three ( 3) minutes total on items either on the Agenda or items not on the Agenda, but within the City Council's jurisdiction. Note that Public Hearing items have individual and specific public input

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3 City Council Meeting Regular Agenda June 25, 2024
opportunities during the public hearing and testimony on those items will only be taken during the public hearing. The Council is prohibited by law from discussing or taking immediate action on non-agendized items. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council .

A. Public Communications
CONSENT CALENDAR:

All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for discussion.

Approve Consent Calendar Items as recommended by staff.

A. Approval of Minutes 21-3062
Approve the minutes of the June 18, 2024, Special City Council Meeting.

City Council Meeting Minutes 06-18-2024.pdfAttachments:

B. Calling of the November 5, 2024, General Municipal
Election; Requesting Consolidation with the Statewide
General Election to be conducted by the San Bernardino
County Registrar of Voters; and Providing Regulations for Candidates
21-3061

1. Adopt Resolution No. 2024-045 , a Resolution of the City Council of the City of Fontana, California, Calling And Giving Notice of a General Municipal Election to be held in the City of Fontana on Tuesday, November 5, 2024, for the Election of Certain Officers of the City as Required By the Provisions of the Laws of The State of California Relating To General Law Cities;

2. Adopt Resolution No. 2024-046 , a Resolution of the City Council of the City of Fontana, California, Requesting the Board of Supervisors of the County of San Bernardino to Consolidate a General Municipal Election to be held on November 5, 2024, with the Statewide General Election to be held on the date Pursuant To § 10403 of the Elections Code;

3. Adopt Resolution No. 2024-047 , a Resolution of the City Council of the City of Fontana, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements Submitted to the Voters at a General Municipal Election to be held on Tuesday, November 5, 2024.

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4 City Council Meeting Regular Agenda June 25, 2024
Call of the Election - Resolution No. 2024-045
Request for Consolidation - SB County Board of Supervisors (Resolution No. 2024-046)
Regulations for Candidates - Candidate Statements
(Resolution No. 2024-047)
Attachments:

C. Approve and Amended Cooperative Agreement between
the City of Fontana and the San Bernardino County Public Works Department for annual routine maintenance and
emergency response projects.
21-3019
Approve and authorize the City Manager to execute the first amendment of the Cooperative Agreement with the San Bernardino County Public Works Department for annual routine maintenance and emergency response projects.

Amendment 1 to Coop Agr 19-417 with City of Fontana.docx Original Cooperative Agreement # 19-417 with City of
Fontana for contract maintenance and ER work_TRANS.pdf
Area of Mutual Aid Map Fontana.pdf
Attachments:

D. Accept Donation from Burrtec Waste Industries, Inc. ( 2024 Fontana Days Run)
21-3024
Accept donation from Burrtec Waste Industries, Inc in the amount of $ 1,000 for use towards 2024 Fontana Days Run.
051324 Burrtec Waste Industries, Inc. (Fontana Days
Run).pdf
Attachments:

E. Accept Donation from Bel-Air Swap-Meet, Inc. ( 2024
Fontana Days Run)
21-3025
Accept donation from Bel-Air Swap-Meet, Inc in the amount of $10,000 for use towards 2024 Fontana Days Run.
051324 Bel-Air Swap-Meet, Inc (Fontana Days Run).pdfAttachments:

F. Accept Donation from Fontana Foundation of Hope ( 2024 Fontana Days Run)
21-3026
Accept donation from Fontana Foundation of Hope in the amount of $ 5,000 for use towards 2024 Fontana Days Run.
051324 Fontana Foundation of Hope (Fontana Days
Run).pdf
Attachments:

G. Accept donation from Fontana Chrysler Dodge Jeep Ram (2024 Fontana Car Show)
21-3027
Accept donation from Fontana Chrysler Dodge Jeep Ram in the amount of

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5 City Council Meeting Regular Agenda June 25, 2024
$3,000 for use towards 2024 Fontana Car Show.
051324 Fontana Chrysler Dodge Jeep Ram.pdfAttachments:

H. Annual Placement of Rubbish Charges on the Property Tax Rolls
21-3044
Adopt Resolution No. 2024-048, of the City Council of the City of Fontana, California, directing the placement of rubbish charges on the property tax bills for collection.

Rubbish Resolution 2024.pdfAttachments:

I. Annual Placement of Sewer Charges on the Property Tax Rolls
21-3045
Adopt Resolution No. 2024-049, of the City Council of the City of Fontana, California, directing the placement of sewer charges on the property tax bills for collection.

Sewer Resolution 2024.pdfAttachments:

J. Annual Placement of Weed Abatement Charges on the
Property Tax Rolls
21-3046
Adopt Resolution No. 2024-050, of the City Council of the City of Fontana, California, directing the placement of weed abatement charges on the property tax bills for collection.

Weed Resolution 2024.pdfAttachments:

K. 2024-2025 Statement of Investment Policy 21-3048
Adopt the City of Fontana Statement of Investment Policy for Fiscal Year 2024-2025.
2024-2025 Investment PolicyAttachments:

L. Award Bid for City-Wide Tree Maintenance Services
(PW-24-191-SP)
21-3057

1. Award bid and authorize the City Manager to execute a contract with West Coast Arborists, Inc. of Anaheim, CA for City-Wide Tree Maintenance Services. The contract term shall be for two and a half (2.5) years with three (3) additional one-year extensions at the City’s sole discretion.

2. Approve and authorize the City Manager to execute any future contract amendments to this contract with West Coast Arborists, Inc. for City-Wide Tree Maintenance Services.

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RFP Scoring Ranking - PW-24-191-SP.pdf
WCA Fontana Tree Maintenance Response Proposal.pdf
Attachments:

M. Grant Award from Kaiser Permanente "Feeding Fontana" 21-3063 Accept grant award from Kaiser Permanente in the amount of $18,000 for use towards Healthy Fontana’s “Feeding Fontana.”
N. Approve Pre-Qualified Public Works and Engineering Firms to Provide On-Call Professional Services
21-3064

1. Approve the Pre-Qualified Firms List to provide various On-Call Professional Public Works and Engineering Services and authorize the Purchasing Division to add and remove firms during the valid time frame of the short list.

2. Authorize the City Manager to execute a On-Call Professional Agreements with selected firms on an as-needed basis for a period of five (5) years from approval

3. Authorize the City Manager to execute any future amendments to the On-Call Professional Agreements.

Qualified Firms for On-Call Engineering Services
(DE-24-195-SQ).pdf
Attachments:

O. Police Department Monthly Information Update 21-3067 Accept the Police Department monthly information update for April 2024.

April 2024 Report for City Council Rev.pptxAttachments:

P. Award a Construction Contract for the ARPA - Fiber to City Facilities Project (Bid No. DE-24-181-SB)
21-3069

1. Award Bid and authorize the City Manager to execute a construction contract with GA Technical Services, Inc. for the construction of the ARPA - Fiber to City Facilities Project in the amount of $1,443,140.00, and authorize a 10% contingency in the amount of $144,314.00 (Bid No.

DE-24-181-SB).

2. Approve and authorize the City Manager to execute any and all utility agreements, utility easements, and subsequent agreements on behalf of the City of Fontana for the ARPA - Fiber to City Facilities Project.

Vicinity Map
Bid Results
Bid Detail
Attachments:

Q. Approve a Professional Services Agreement for 21-3072

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7 City Council Meeting Regular Agenda June 25, 2024
Engineering Design Services for the Arrow Boulevard
Sewer Main Improvement Project (DE-24-202-SP)

1. Approve and authorize the City Manager to execute a Professional Services Agreement in a not-to-exceed amount of $355,618 with TKE Engineering, Inc. for Engineering Design Services for the Arrow Boulevard Sewer Main Improvement Project (DE-24-202-SP).

2. Approve and authorize the use of funds in the amount of $355,618 from Fund 302 as part of the City’s American Rescue Plan Act Expenditure Plan (ARPA).

3. Approve and authorize the City Manager to execute any future amendments to the Professional Service Agreement not exceeding $100,000.00 for the Arrow Boulevard Sewer Main Improvement Project, Request for Proposals DE-24-202-SP.

Vicinity Map
Evaluation Results
PSA Contract - Design Services - Arrow Blvd Sewer Main
Project DE-24-202-SP
Attachments:

R. Fontana 311 Customer Relationship Management System
Renewal and Improvement
21-3075

1. Award bid and authorize the City Manager to execute 3 year renewal subscription of SalesForce software/ platform with Salesforce in the amount of $619,909.20.

2. Approve and Authorize the City Manager to execute Contract Services agreement with StackNexus in the amount of $71,560.

3. Authorize the City Manager to execute any future amendments to the SalesForce and StackNexus agreements.

SalesForce - Bid Detail
SalesForce - 3 yr Renewal.pdf
Contract Services Quote 1 - StackNexus SOW.pdf
Attachments:

S. Adopt a Resolution of the City Council of the City of Fontana, California, Adopting Updated Salary Tables for Executive and Management Confidential Employees.
21-3077
Adopt Resolution No. 2024-051, a resolution of the City Council of the City of Fontana adopting the updated Executive and Management Confidential salary tables, effective July 13, 2024.

Executive & Management Confidential Salary Tables,
Effective 07/13/2024
Attachments:

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T. Approve the Purchase Order for Decorative Wrapping of Traffic Signal Controller Cabinets
21-3084
Authorize the City Manager to execute purchase orders for decorative wrapping of traffic signal controller cabinets in the amount of $366,770.91 with Econolite as sole source.

Cabinet Wrap Quote Phase 2.pdfAttachments:

U. Amendment to the Acquisition and Funding Agreement for CFD #111 (Monterado)
21-3087
Adopt Resolution No. 2024-052, of the City Council of the City of Fontana which approves the amendment of the Acquisition and Funding Agreement related to the City of Fontana Community Facilities District No. 111 (Monterado) and authorizes designated members of the City Council or Authorized Officers of the City to execute and deliver such amendment for execution.

Resolution
First Amendment to Acquisition Agreement
Attachments:

V. Auditing Services Contract for Fiscal Years Ending June 30, 2024, 2025, 2026
21-3088

1. Approve and award the professional auditing services contract to Eide Bailly for the three fiscal years beginning with the fiscal year ending June 30, 2024 to June 30, 2026, in the amount of $119,000 for first year, $124,951 for second year and $131,199 for third year, and with the option of two ( 2) subsequent years .in the amount of $135,134 for 2027 and $139,190 for 2028, respectively, and to authorize the City Manager to execute the auditing services agreement.

2. Authorize the City Manager to execute any future amendments to the auditing services agreement on behalf of the City of Fontana.

Bid Ranking
Eide Bailly - PSA 3 year agreement.pdf
Attachments:

W. Sales Tax Audit Services 21-3089

1. Authorize Finance to procure the Sales Tax Audit Services utilizing the Purchasing Policy and Procedure Manual Section 3.1.5
Non-Competitive Proposal to maintain the continuity of the service.

2. Authorize the City Manager to execute a contract with the Hinderliter, de Llamas and Associates to provide sales tax audit services for (5) five years.

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9 City Council Meeting Regular Agenda June 25, 2024

3. Authorize the City Manager to execute any future amendments to the contract.

X. Award Bid for Maintenance Services Agreements with Bear Electrical Solutions, Inc. and Yunex Traffic for Traffic Signal Maintenance and Repair Services
21-3092

1. Award bid and authorize the City Manager to execute Maintenance Services Agreements with Bear Electrical Solutions, Inc. and Yunex Traffic not to exceed $120,000 each but not to exceed $120,000 in total annual expenditures, to provide traffic signal maintenance and repair services on an as-needed basis. The Agreement period shall be two (2) years with an option of three (3) additional one (1) year renewals, at the sole discretion of the City.

2. Authorize the City Manager to execute any future amendments to the Maintenance Services Agreements.

Summary of Evaluations and Ranking for Traffic Signal
Maintenance and Repair Services.pdf
Attachments:

Y. Accept a Grant, and Approve and Authorize City Manager to Execute the Grant Agreement Under the Fiscal Year 2023
Strengthening Mobility and Revolutionizing Transportation (SMART) Grants Program in the amount of $ 2,000,000 for the Leveraging Advanced Adaptive Signal Timing for
Freight to Improve Safety, Climate, and Mobility Project 21-3093

1. Authorize and approve the City Manager to execute the Grant Agreement Under the Fiscal Year 2023 Strengthening Mobility and Revolutionizing Transportation (SMART) Grants Program for the Leveraging Advanced Adaptive Signal Timing for Freight to Improve Safety, Climate, and Mobility.

2. Accept Grant funding in the amount of $2,000,000 for the Strengthening Mobility and Revolutionizing Transportation (SMART) Grant Program from the United States Department of Transportation (USDOT) for the Leveraging Advanced Adaptive Signal Timing for Freight to Improve Safety, Climate, and Mobility.

FY23 SMART Grant Awarded Project List.pdf
SMART Grant Agreement Combined.pdf
Attachments:

Z. Consideration to Proceed with the Biennial Review of the Conflict-of-Interest Code for the City Council and Authorize the Filing of the 2024 Local Agency Biennial Notice.
21-3096
Staff recommends that the City Council direct staff to proceed with the biennial review
of its Conflict-of-Interest Code and authorize the filing of a Local Agency

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10 City Council Meeting Regular Agenda June 25, 2024
Biennial Notice by October 1, 2024.

PUBLIC HEARINGS:

To speak on Public Hearing Items, submit comments via e-mail at [email protected]. In the subject of your e-mail please indicate whether you are in favor or opposition of the item. Comments must be received no later than 5:00 P.M. on the day of the meeting. Comments of no more than three ( 3) minutes will be read into the record at the appropriate time during the meeting. If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing.

All Public Hearings will be conducted following this format:
(a) hearing opened (e) oral - favor
(b) written communication (f) oral - opposition
(c) council/staff comments (g) hearing closed
(d) applicant comments (applicant not limited to 5 minutes) A. Quarterly Lien Action for Delinquent Sewer, Rubbish and Weed Abatement Accounts
21-3047

1. Authorize staff to complete and record lien notices against real property for those sewer accounts sixty days or more delinquent as described in Certified Lien List and direct staff to forward recorded liens to the County for collection.

2. Authorize staff to complete and record liens against real property for those rubbish accounts more than ninety days delinquent as described in the Certified Lien List and direct staff to forward recorded liens to the County for collection.

3. Adopt Resolution No. 2024-053, of the City Council of the City of Fontana adopting the statement of unpaid expenses for weed abatement and imposing a lien against real property for payment thereof.

Public Hearing Notice - Rubbish
Public Hearing Notice - Sewer
Public Hearing Notice - Weed Abatement
Weed Abatement Resolution June 2024
Attachments:

B. User Fees for City Services 21-3083

1. Adopt Resolution No. 2024-054 , a resolution of the City of Fontana adjusting existing user fees for various services provided by The City.

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11 City Council Meeting Regular Agenda June 25, 2024

2. Adopt Resolution No. 2024-055, a resolution of the City of Fontana adopting new Community Services fees
Resolution To Increase Fees
Resolution To Add New Fees
Exhibit A
Exhibit B
Attachments:

UNFINISHED BUSINESS:

A. Unfinished Business
NEW BUSINESS:

A. New Business
A. Issuance of Special Tax Bonds for CFD #107 (Highland) 21-3090 Adopt Resolution No. 2024-055, of the City Council of the City of Fontana authorizing the issuance of City of Fontana Community Facilities District No. 107 (Highland) Special Tax Bonds, Series 2024, in an aggregate principal amount of not to exceed $3,595,000, authorizing the execution and delivery of an Indenture, a Bond Purchase Agreement and a Continuing Disclosure Agreement, authorizing the distribution of an Official Statement in connection therewith and authorizing the execution of necessary documents and certificates and related actions.

Resolution
Indenture
Continuing Disclosure Agreement
Bond Purchase Agreement
Preliminary Official Statement
Appraisal Report
Attachments:

CITY MANAGER COMMUNICATIONS:

A. City Manager Communications
ELECTED OFFICIALS COMMUNICATIONS/REPORTS:

A. Elected Officials Communications/Reports
ADJOURNMENT:

A. Adjournment
Adjourn to the next Regular City Council Meeting on July 9, 2024 at 2:00 p.m. in the Grover W. Taylor Council Chambers located at 8353 Sierra Avenue, Fontana, California.

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12 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3095 Agenda Date: 6/25/2024
Agenda #: A. Category: Closed Session
Closed Session
Tuesday, June 25, 2024
1:00 P.M.

City Hall - Executive Conference Room
City Council
Acquanetta Warren, Mayor
Peter Garcia, Mayor Pro Tem
John Roberts, Council Member
Jesus “Jesse” Sandoval, Council Member
Phillip W. Cothran., Council Member
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13 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3082 Agenda Date: 6/25/2024
Agenda #: A. Category: Special Presentation
Special Presentations
Tuesday, June 25, 2024
Council Chambers
City Council
Acquanetta Warren, Mayor
Peter Garcia, Mayor Pro Tem
John Roberts, Council Member
Jesse “Jesus” Sandoval, Council Member
Phillip W. Cothran, Council Member
City of Fontana Printed on 6/20/2024Page 1 of 1
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14 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3062 Agenda Date: 6/25/2024
Agenda #: A. Category: Consent Calendar
FROM:

City Clerk
SUBJECT:

Approval of Minutes
RECOMMENDATION:

Approve the minutes of the June 18, 2024, Special City Council Meeting.

COUNCIL GOALS:
· Create and maintain a dynamic team by supporting the decisions of the majority once made.
· Create and maintain a dynamic team by communicating Goals and Objectives to all commissions and employees.

DISCUSSION:

The City Council will consider approval of the minutes of the June 18, 2024, Special City Council Meeting. The draft minutes are attached to this report for Council review and approval.

FISCAL IMPACT:

None.

MOTION:

Approve staff recommendation.

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City of Fontana

8353 Sierra Avenue
Fontana, CA 92335

Minutes

Tuesday, June 18, 2024

2:00 PM

Grover W. Taylor Council Chambers

Special City Council Meeting

Acquanetta Warren - Mayor
Peter A. Garcia - Mayor Pro Tem
John B. Roberts - Council Member
Jesus "Jesse" Sandoval - Council Member
Phillip Cothran - Council Member
Germaine McClellan Key - City Clerk
Janet Koehler-Brooks, City Treasurer

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CLOSED SESSION:

A. 1:00 P.M. CLOSED SESSION

The Closed Session meeting of the Fontana City Council was held in the Executive Conference Room, 8353 Sierra Avenue, Fontana, CA 92335, on Tuesday, June 18, 2024.

Mayor Warren called the meeting to order at 1:03 p.m., with all m embers of the City Council present. Council Member Sandoval was absent.

PUBLIC COMMUNICATION - CLOSED SESSION:

There were no public communications received for the following items:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Gov. Code Section 54956.9(d)(1))
Name of Case: Catalyst - Fontana LLC v. City of Fontana, et al Case No. CIVSB2329401

2. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION (Paragraph (4) of subdivision (d) of Gov. Code § 54956.9) Initiation of litigation: Number of potential cases: (1)

3. CONFERENCE WITH LABOR NEGOTIATORS – ALL BARGAINING UNITS EXCEPT

POLICE OFFICER'S ASSOCIATION
(Gov. Code Section 54957.6).

CALL TO ORDER/ROLL CALL:

A. 2:00 P.M. Call To Order/Roll Call:

The Special Meeting of the Fontana City Council was held in the Gr over W. Taylor Council Chambers, 8353 Sierra Avenue, Fontana, CA 92335, on Tuesday, June 18, 2024.

Mayor Warren called the Special City Council Meeting to order at 2:11 p.m.

ROLL CALL:

PRESENT: Mayor Warren, Mayor Pro Tem Garcia, Council Members Cothran and Roberts.

City Treasurer Janet Koehler-Brooks and City Clerk Germaine Key were also present.

ABSENT: Council Member Sandoval

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INVOCATION/PLEDGE OF ALLEGIANCE:

A. Invocation/Pledge of Allegiance:

The invocation was given by Council Member Roberts, followed by the pledge of allegiance led by Mayor Pro Tem Garcia.

CLOSED SESSION ANNOUNCEMENT:

City Attorney Ruben Duran reported that the City Council met in Closed Session on the items listed on the agenda, provided direction to staff, and took no reportable action.

PUBLIC COMMUNICATIONS:

A. Public Communications

The were no public communications.

CONSENT CALENDAR:

ACTION: Motion was made by Council Member Cothran, seconded by Council Member Roberts, and passed by a vote of 4- 0 to approve Consent Calendar I tems “A-E.” The motion carried by the following vote: AYES: Warren , Garcia, Cothran and Roberts; NOES: None; ABSTAIN: None; ABSENT: Sandoval
A. Approval of Minutes 21-3056
Approve the minutes of the May 28, 2024, Regular City Council Meeting.

B. Initiation and Intention to Levy Assessments for 2024-25 for 21-3022 Landscape and Lighting Maintenance Districts

1. Adopt Resolution No. 2024-033, of the City of Fontana, California, Initiating Proceedings to Levy and Collect Assessment Within Landscape Maintenance District No. 1 for 2024-25 and Ordering the Preparation of the Engineer’s Report Therefore.

2. Adopt Resolution No. 2024-034, of the City of Fontana, California, Declaring its Intention to Levy and Collect Assessments within Landscape Maintenance District No. 1 ("LMD #1") for 2024- 25 and Giving Notice of and Setting the Time and Place of the Hearing on the Levy of the Proposed Assessment.

3. Adopt Resolution No. 2024-035, of the City of Fontana, California, Initiating Proceedings to Levy and Collect Assessment Within Landscape Maintenance District No. 2 for 2024-25 and Ordering the Preparation of 18

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the Engineer’s Report Therefore.

4. Adopt Resolution No. 2024-036, of the City of Fontana, California, Declaring its Intention to Levy and Collect Assessments within Landscape Maintenance District No. 2 ("LMD # 2") for 2024- 25 and Giving Notice of and Setting the Time and Place of the Hearing on the Levy of the Proposed Assessment.

5. Adopt Resolution No. 2024-037, of the City of Fontana, California, Initiating Proceedings to Levy and Collect Assessment Within Landscape Maintenance District No. 3 for 2024-25 and Ordering the Preparation of the Engineer’s Report Therefore.

6. Adopt Resolution No. 2024-038, of the City of Fontana, California, Declaring its Intention to Levy and Collect Assessments within Landscape Maintenance District No. 3 ("LMD # 3") for 2024-25 and Giving Notice of and Setting the Time and Place of the Hearing on the Levy of the Proposed Assessment.

7. Adopt Resolution No. 2024-039, of the City of Fontana, California, Initiating Proceedings to Levy and Collect Assessment Within Landscape Maintenance District No. 3-1 for 2024-25 and Ordering the Preparation of the Engineer’s Report Therefore.

8. Adopt Resolution No. 2024-040, of the City of Fontana, California, Declaring its Intention to Levy and Collect Assessments within Landscape Maintenance District No. 3- 1 ("LMD # 3-1") for 2024-25 and Giving Notice of and Setting the Time and Place of the Hearing on the Levy of the Proposed Assessment.

9. Adopt Resolution No. 2024-041, of the City of Fontana, California, Initiating Proceedings to Levy and Collect Assessment Within Local Lighting Maintenance District No. 3 for 2024-25 and Ordering the Preparation of the Engineer’s Report Therefore.

10. Adopt Resolution No. 2024-042, of the City of Fontana, California, Declaring its Intention to Levy and Collect Assessments within Local Lighting Maintenance District No. 3 ("LLMD # 3") for 2024-25 and Giving Notice of and Setting the Time and Place of the Hearing on the Levy of the Proposed Assessment.

C. Approve Amendment No. 2 to Professional Service Agreement 21-3054 with Kimley -Horn Associates, Inc. for Local Early Action Planning (LEAP) Grant Administration

1. Approve and authorize the City Manager to execute Amendment No. 2 to Professional Services Agreement SP-49-DS-21 for Local Early Action Planning (LEAP) Grant Administration with Kimley-Horn Associates, Inc. in the additional amount of $9,200 for a total not to exceed $478,575.

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2. Approve and authorize the City Manager to execute any future amendments to the contract with Kimley-Horn Associates, Inc. for Local Early Action Planning (LEAP) Grant Administration.

D. Approve Change Order (1) Stage RED (DE-24-25-SB) Contract 21-3066 for the Interior Renovation for Stage RED

1. Approve and authorize the City Manager to execute Change Order No. 1 to the Interior Renovation for Stage RED Contract (DE-24-25-SB) in the amount of $325,000 for a total contract of $1,900,000.

2. Approve budget adjustments to increase appropriation in the amount of $325,000 in Fund 601 Project No. 37300002.

E. Homelessness Prevention Resource and Care Center Services 21-3068

1. Authorize Development Services to procure the services utilizing Section

3.1.5 Non-Competitive method of the Purchasing Policy and Procedure Manual.

2. Approve the proposal and authorize the City Manager to enter into an agreement with Pursuit 360 Strategies in the amount of $50,000 for a minimum of 6 (six) months with 60-day extensions thereafter if agreed upon by both parties for Homeless Resources Strategic Analysis & Services Implementation.

3. Approve an increase in appropriations of $170,000 in the General Fund (10130103) and authorize the carryforward of available budget to fiscal year 2024-25 at fiscal yearend.

NEW BUSINESS:

A. New Business
A. Fiscal Year 2024-25 Supplemental Budget Report 21-3051

1. Approve the recommended 2024-25 Supplemental Budget adjustments and authorize adjustments for final fund balance.

2. Adopt Resolution No. 2024- 043, of the City Council of the City of Fontana establishing a General Fund Appropriations limit of $370,164,949 pursuant to Article XIII (B) of the California Constitution for 2024-25.

3. Authorize the carryforward of the available budget at fiscal yearend to the following fiscal year for all capital improvement projects and obligations funded with grants and other one-time funding.

4. Adopt Resolution No. 2024- 044, of the City Council of the City of Fontana adopting the updated salary table for the Fontana Police Officers’ 20

Page 6 of 8 ends

Association for the 2024-25.

Chief Financial Officer Jessica Brown provided the staff report.

ACTION: Motion was made by Council Member Roberts , seconded by Mayor Pro Tem Garcia, and passed by a vote of 4- 0 to approve New Business Item “A.” The motion carried by the following vote: AYES: Warren, Garcia, Cothran and Roberts; NOES:

None; ABSTAIN: None; ABSENT: Sandoval

CITY MANAGER COMMUNICATIONS:

A. City Manager Communications

City Manager Matt Ballantyne congratulated the Council on completion of the Stage Red project and the opening of Fire Station 81. Also encouraged the community t o attend the 4th of July Celebration on June 29 th at Summit High School and stated that the summer concerts would be held at various parks with the next concert at Fontana Park on June 20th.

ELECTED OFFICIALS COMMUNICATIONS/REPORTS:

A. Elected Officials Communications/Reports

City Treasurer Koehler-Brooks thanked Chief Financial Officer Jessica Brown and Finance staff for the Fiscal Year 2024-25 Supplemental Budget presentation.

City Clerk Key discussed the Stage Red opening, congratulated all on the Fire Station 81 opening and stated she looked forward to the 4th of July Celebration and summer concerts.

Council Member Roberts thanked Chief Financial Officer Jessica Brown and Finance staff for the Fiscal Year 2024- 25 Supplemental Budget and congratulated all on the Fire Station 81 opening. Also commended Deputy City Manager Phil Burum on the Stage Red opening event.

Council Member Cothran commended Deputy City Manager Burum on the Stage Red opening event. Discussed the opening of Fire Station 81 and the Counc il's recent trip to Washington, DC to thank Fontana's federal representatives for current funding and lobby for future funding.

Also encouraged all to attend the upcoming summer concerts and asked staff to increase vector control at the parks due to the presence of mosquitos.

Mayor Pro Tem Garcia thanked Deputy City Manager Burum for the Stage Red project and opening event. Also discussed recently completed and upcoming projects including the opening of Fire Station 81, the downtown parking structure and Sierra Avenue widening.

Mayor Warren thanked the community for their patience with the Sierra Avenue widening and stated that the center median landscaping would be completed soon. Also discussed the opening of Fire Station 81 and thanked Fontana's senate and congressional leaders for their support. Congratulated Deputy City Manager Burum on the Stage Red project and opening event and thanked Sammy Hagar for trusting the City with putting his name on the venue. Also 21

Page 7 of 8 ends

discussed upcoming summer events and activities.

ADJOURNMENT:

A. Adjournment
Mayor Warren adjourned the meeting at 3:0 1 p.m. to the Joint City Council and Planning Commission Workshop on Tuesday, June 18, 202 4, at 3:00 p.m. in the Grover W. Taylor Council Chambers located at 8353 Sierra Avenue, Fontana, California.

WORKSHOP:

A. 3:00 P.M. Joint City Council and Planning Commission Workshop

a. Foothill Boulevard & Sierra Avenue Corridors Economic Analysis

The Joint Workshop meeting with the Planning Commission and City Council was held on Tuesday, June 18, 2024 , in the Grover W. Taylor Council Chambers located at 8353 Sierra Avenue, Fontana, CA 92335.

Mayor Warren called the meeting of the City Council to order at 3:13 p.m.

Planning Commission Chair Fort called the meeting of the Planning Commission to order at 3:13 p.m.

ROLL CALL:

City Council Members:

PRESENT: Mayor Warren, Mayor Pro Tem Garcia, Council Members Cothran and Roberts

ABSENT: Council Member Sandoval

City Clerk Key and City Treasurer Koehler-Brooks were also in attendance.

Planning Commission:

PRESENT: Chair Fort, Vice-Chair Sanchez, Secretary Quintana and Commissioner Thrasher

ABSENT: Commissioner Sangha

The invocation was led by Planning Commission Chair Fort, followed by the pledge of allegiance led by Mayor Pro Tem Garcia.

Commissioner Sangha arrived at 3:16 p.m.

City Clerk Key noted for the record that there were no public communication requests for 22

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this meeting.

Deputy City Manager Burum discussed the need for an economic analysis for the Foothill Blvd and Sierra Avenue Corridors.

Ken Hira and Bobby Valenti of Kosmont Companies presented the economic analysis of the Foothill Blvd and Sierra Avenue corridors.

Discussion ensued about business attraction, retention, zoning and permitting.

Discussion also ensued about meeting the needs of businesses being attracted to the downtown area.

Deputy City Manager Burum stated that specific recommendations and changes based on today's workshop could be brought to the Planning Commission and then to the Council in the fall. Also stated that the development moratorium ended in July and staff would need to extend it another six months to one year.

Direction was provided to have staff work with Kosmont to come back with a specific recommendation based on the information provided.

Mayor Warren also suggested getting the public’s input.

ADJOURNMENT:

A. Adjournment
Mayor Warren adjourned the City Council Workshop at 4:29 p.m.

Planning Commission Chair Fort adjourned the Planning Commission Workshop at 4:29 p.m.

_____________________
Christina Rudsell, CMC
Deputy City Clerk

THE FOREGOING MINUTES WERE ADOPTED AND APPROVED BY THE FONTANA CITY COUNCIL ON JUNE 25, 2024.

_______________________
Germaine Key
City Clerk

23 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3061 Agenda Date: 6/25/2024
Agenda #: B. Category: Consent Calendar
FROM:

City Clerk
SUBJECT:

Calling of the November 5, 2024, General Municipal Election; Requesting Consolidation with the Statewide General Election to be conducted by the San Bernardino County Registrar of Voters; and Providing Regulations for Candidates
RECOMMENDATION:

1. Adopt Resolution No. 2024-045, a Resolution of the City Council of the City of Fontana, California, Calling And Giving Notice of a General Municipal Election to be held in the City of Fontana on Tuesday, November 5, 2024, for the Election of Certain Officers of the City as Required By the Provisions of the Laws of The State of California Relating To General Law Cities;

2. Adopt Resolution No. 2024-046, a Resolution of the City Council of the City of Fontana, California, Requesting the Board of Supervisors of the County of San Bernardino to Consolidate a General Municipal Election to be held on November 5, 2024, with the Statewide General Election to be held on the date Pursuant To § 10403 of the Elections Code;

3. Adopt Resolution No. 2024-047, a Resolution of the City Council of the City of Fontana, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements Submitted to the Voters at a General Municipal Election to be held on Tuesday, November 5, 2024.

COUNCIL GOALS:
· To concentrate on inter-governmental relations by working cooperatively with neighboring jurisdictions.
· To concentrate on inter-governmental relations by establishing partnerships and positive working relationships with other public agencies providing services to residents. · To increase citizen involvement by seeking community input.

DISCUSSION:

In order to meet the requirements of the California Elections Code, now is the appropriate time for the City Council to call the General Municipal Election for November 5, 2024, to elect, two City Council members (One Council Member for each District: District 2 and District 3), as terms for these positions expire in December 2024, and to request the San Bernardino County Board of Supervisors to consolidate the City’s General Municipal Election with the Statewide General Election.

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24 File #: 21-3061 Agenda Date: 6/25/2024
Agenda #: B. Category: Consent Calendar
Before holding an election, the City Council must adopt three resolutions:

1. The first resolution calls and gives notice of the election and requests the San Bernardino County Registrar of Voters to conduct the election and canvass the results;

2. The second resolution request the San Bernardino County Board of Supervisors to consent to consolidation of the Statewide General Election being held on the same day, and

3. The third resolution adopts regulations for the candidates’ statements.

The nomination filing period is from July 15 through August 9, 2024. If an eligible incumbent does not file, a five-day extension will permit filing until Wednesday, August 14, 2024, at 5:00 p.m., for that seat only. Candidates will also provide a deposit for costs associated with printing a candidate statement (200 words or less) in the sample ballot, should they choose to provide one. A deposit of no less than $1,000 will also be collected from each candidate as a measure to ensure accountability among candidates and reimburse the City for costs associated with removing non-compliant campaign signs.

The deposit will be waived for candidates who opt not to erect any signage during their campaign period or whose gross annual household income does not exceed the area median income threshold for San Bernardino County.

As for the election, the Registrar will administer, manage and oversee the operational portion of the City’selection, including the voting processes, ballot counting and canvass of the votes, which will take place at the Registrar’soffice. The Deputy City Clerk will continue to serve as the Elections Official, manage the candidates, nomination filing process, Fair Political Practices Commission (FPPC) filings, creating/publishing official election notices relating to calling an election and nominations, and serve as the liaison between the City and Registrar.

FISCAL IMPACT:

The estimated cost for an election is based on the number of registered voters. Once the election is conducted, the County Registrar of Voters’will submit the actual costs associated with the election, which could come in higher or even lower than the estimated costs. Staff has budgeted $154,000.00 in the Fiscal Year 2024/25 Proposed Operating Budget in account #10122000-8130.

MOTION:

Approve staff recommendation.

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25 1 of 2

RESOLUTION NO. 2024-045

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FONTANA,

CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5,
2024, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY

THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES.

WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 5, 2024, for the election of Municipal Officers; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fontana, California, as follows:

Section 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Fontana, California, on Tuesday, November 5, 2024, a General Municipal Election for the purpose of electing two Members of the City Council (District 2 and District 3), for the full term of four years.

Section 2. That the ballots to be used at the election shall be in form and content as required by law.

Section 3. That the Deputy City Clerk is authorized, instructed, and directed to coordinate with the County of San Bernardino to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

Section 4. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

Section 5. That notice of the time and place of holding the election is given and the Deputy City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form and manner as required by law.

Section 6. That the Deputy City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. 26 Resolution No. 2024-045

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Section 7. The City Council authorizes the Deputy City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.

APPROVED AND ADOPTED on this 25th day of June 2024.

READ AND APPROVED AS TO LEGAL FORM:

City Attorney

I, Germaine Key, City Clerk of the City of Fontana, California, and Ex- Officio Clerk of the City Council do hereby certify that the foregoing resolution is the actual resolution duly and regularly adopted by the City Council at a regular meeting thereof, held on the 25th day of June 2024, by the following vote to-wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

City Clerk of the City of Fontana

Mayor of the City of Fontana

ATTEST:

City Clerk
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RESOLUTION NO. 2024-046

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FONTANA,

CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL
MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024,

WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE
DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE.

WHEREAS, the City Council of the City of Fontana called a General Municipal Election to be held on November 5, 2024, for the purpose of the election of two Members of the City Council (District 2 and District 3) and;

WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General election to be held on the same date and that within the city the precincts, polling places and election officers of the two elections be the same, and that the county election department of the County of San Bernardino canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fontana, California, as follows:

Section 1. That pursuant to the requirements of § 10403 of the Elections Code, the Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 5, 2024, for the purpose of the election of, two Members of the City Council (District 2 and District 3).

Section 2. That the county election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide or special election.

Section 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election.

Section 4. That the City of Fontana recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.

Section 5. That the Deputy City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of San Bernardino.

28 Reso No. 2024-046
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Section 6. That the Deputy City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

APPROVED AND ADOPTED on this 25th day of June 2024.

READ AND APPROVED AS TO LEGAL FORM:

City Attorney

AYES:

NOES:

ABSENT:

ABSTAIN:

City Clerk of the City of Fontana

Mayor of the City of Fontana

ATTEST:

City Clerk
29 1 of 3

RESOLUTION NO. 2024-047

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FONTANA,

CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR
ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS

SUBMITTED TO THE VOTERS AT A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024.

WHEREAS, §13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fontana, California, as follows:

Section 1. General Provisions. That pursuant to §13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Fontana on November 5, 2024, may prepare a candidate’s statement on an appropriate form provided by the Deputy City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed [in typewritten form] in the Office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

Section 2. Foreign Language Policy.

A. Pursuant to the Federal Voting Rights Act, candidates’ statements will be translated into all languages required by the County of San Bernadino. The County is required to translate candidate’s statements into the following languages: Spanish.

B. The County will mail separate voter information guides and candidate’s statements in qualified languages to only those voters who are on the county voter file as having requested a voter information guide in a particular language. The County will make the voter information guides and candidates’ statements in the required languages available at all polling places, on the County’s website, and in the Election Official’s office. 30 Reso No. 2024-047

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Section 3. PAYMENT.

A. Translations:

1. The candidate shall be required to pay for the cost of translating the candidates statement into any required foreign language as specified in (A) and/or (B) of Section 2 above pursuant to Federal and\or State law.

2. The candidate shall be required to pay for the cost of translating the candidates statement into any foreign language that is not required as specified in (A) and/or (B) of Section 2 above, pursuant to Federal and\or State law, but is requested as an option by the candidate.

B. Printing:

1. The candidate shall be required to pay for the cost of printing the candidates statement in English in the main voter pamphlet.

2. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language required in (A) of Section 2 above, in the main voter pamphlet.

3. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language requested by the candidate per (B) of Section 2 above, in the main voter pamphlet.

4. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language required by (A) of Section 2 above, in the facsimile voter pamphlet.

The Deputy City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the Deputy City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the Deputy City Clerk may require the candidate to pay the balance of the cost incurred.

In the event of overpayment, the Deputy City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

31 Reso No. 2024-047

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Section 4. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the voter information guide.

Section 5. That the Deputy City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.

Section 6. That all previous resolutions establishing council policy on payment for candidate’s statements are repealed.

Section 7. That the Deputy City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

APPROVED AND ADOPTED on this 25th day of June 2024.

READ AND APPROVED AS TO LEGAL FORM:

City Attorney

I, Germaine, City Clerk of the City of Fontana, California, and Ex- Officio Clerk of the City Council do hereby certify that the foregoing resolution is the actual resolution duly and regularly adopted by the City Council at a regular meeting thereof, held on the 25th day of June 2024, by the following vote to-wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

City Clerk of the City of Fontana

Mayor of the City of Fontana

ATTEST:

City Clerk
32 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3019 Agenda Date: 6/25/2024
Agenda #: C. Category: Consent Calendar
FROM:

Public Works
SUBJECT:

Approve and Amended Cooperative Agreement between the City of Fontana and the San Bernardino County Public Works Department for annual routine maintenance and emergency response projects.

RECOMMENDATION:

Approve and authorize the City Manager to execute the first amendment of the Cooperative Agreement with the San Bernardino County Public Works Department for annual routine maintenance and emergency response projects.

COUNCIL GOALS:
· Concentrate on Inter-governmental relations by working cooperatively with neighboring jurisdictions.
· Invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.

DISCUSSION:

On June 25, 2019, the San Bernardino County Public Works Department (SBCPWD) and the City of Fontana Public Works Department entered into an agreement that provided mutual assistance by utilizing the most effective, efficient, and expedient manner for routine infrastructure maintenance and emergency responses on street segments with shared jurisdictional boundaries. Maintenance of storm drain facilities, post-storm event debris cleanup activities, grading and soil stabilization of unimproved roads, emergency asphalt pavement repairs, pavement markings, and striping are examples of typical projects covered under this agreement.

The current agreement is scheduled to expire on June 30, 2024. Staff recommends that the proposed first amendment to the cooperative agreement be in effect for a period of five (5) years, ending June 30, 2029, in an annual amount not to exceed $100,000. All other terms of the contract will remain the same.

FISCAL IMPACT:

Funds shall be allocated and available from the Gas Tax (State) Fund # 281 annually in an amount not to exceed $100,000.

MOTION:

Approve staff recommendation.

City of Fontana Printed on 6/18/2024Page 1 of 1
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33 Non-Standard Contract Coversheet Revised 3/14/19

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY

Public Works

Department Contract Representative Johnny D. Gayman, P.E.

Engineering Manager
Telephone Number (909) 387-7997

Contractor City of Fontana
Contractor Representative Gia Kim
Public Works Director/ City
Engineer
Telephone Number (909) 350-6655
Contract Term 06/25/2019-06/30/2029
Original Contract Amount $75,000 per project not to exceed $100,000 for each party per fiscal
year
Amendment Amount
Total Contract Amount $100,000 annually
Cost Center 6650002000

IT IS HERBY AGREED AS FOLLOWS:

Amendment No. 1 to
Cooperative Agreement No. 19-417
Between San Bernardino County And
City of Fontana

San Bernardino County (“County”) and City of Fontana (“City”), hereby seek to enter into Amendment No. 1 to amend Cooperative Agreement No. 19-417 as follows:

1. DELETE paragraph 1.7 and REPLACE with revised paragraph 1.7 that shall now read as follows:

1.7. Accept all payments from CITY via electronic funds transfer (EFT) directly deposited into the COUNTY’s designated checking or other bank account. COUNTY shall promptly comply with directions and accurately complete forms provided by CITY required to process EFT payments.

Contract # 19-417 A-1

SAP Number

34 2. DELETE paragraph 4.10 and REPLACE with revised paragraph 4.10 that shall now read as follows:

4.10. Except with respect to the indemnification obligations contained herein which shall survive the termination of this Agreement, this Agreement shall commence on the date it is approved by both PARTIES, and shall terminate on June 30, 2029, unless it is terminated early as provided in Paragraph 4.9

3. All terms and conditions of Cooperative Agreement No. 19-417 shall remain unchanged.

4. This Amendment No. 1 shall take effect on the date it is last signed by both parties.

5. This Amendment may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Amendment.

The parties shall be entitled to sign and transmit an electronic signature of this Amendment (whether by facsimile, PDF or other email transmission), which signatures shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Amendment upon request.

IN WITNESS WHEREOF, the San Bernardino County and the City have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

SAN BERNARDINO COUNTY CITY OF FONTANA
(Print or type name of corporation, company, contractor, etc.) By
Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated: ____________________________________ Name: Matthew C. Ballantyne

SIGNED AND CERTIFIED THAT A COPY OF THIS

DOCUMENT HAS BEEN DELIVERED TO THE CHAIR

OF THE BOARD
Lynna Monell Clerk of the Board of Supervisors
of San Bernardino County

By:__________________________________________
(Print or type name of person signing contract)

Title: City Manager
(Print or Type)
Dated: __________________________________

Deputy
Address:
8353 Sierra Ave
___Fontana, CA 92335___________
fghfghfghfghfghf2335 Highland,
CA 92346fgh

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department

Aaron Gest, Deputy County Counsel Andy Silao, P.E. Noel Castillo, Director Date Date Date

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47 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3024 Agenda Date: 6/25/2024
Agenda #: D. Category: Consent Calendar
FROM:

Community Services
SUBJECT:

Accept Donation from Burrtec Waste Industries, Inc. (2024 Fontana Days Run) RECOMMENDATION:

Accept donation from Burrtec Waste Industries, Inc in the amount of $1,000 for use towards 2024 Fontana Days Run.

COUNCIL GOALS:.
· Operate in a businesslike manner by creating a memorable customer experience with every interaction.
· Increase citizen involvement by seeking community input. · Invest in the City’s infrastructure (streets, sewers, parks, etc.) by creating and promoting community through people, parks, and programs.

DISCUSSION:

The Community Services Department receives donations and sponsorships from many local companies to help support and enhance various programs, activities, and events. Burrtec Waste Industries, Inc. donated $1,000 towards the 2024 Fontana Days Run and is recognized as a Presenting Title Sponsor of this event.

FISCAL IMPACT:

The $1,000 was deposited into account 101.3510 for use in offsetting costs for the 2024 Fontana Days Run.

MOTION:

Approve staff recommendation.

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City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3025 Agenda Date: 6/25/2024
Agenda #: E. Category: Consent Calendar
FROM:

Community Services
SUBJECT:

Accept Donation from Bel-Air Swap-Meet, Inc. (2024 Fontana Days Run) RECOMMENDATION:

Accept donation from Bel-Air Swap-Meet, Inc in the amount of $10,000 for use towards 2024 Fontana Days Run.

COUNCIL GOALS:
· Operate in a businesslike manner by creating a memorable customer experience with every interaction.
· Increase citizen involvement by seeking community input. · Invest in the City’s infrastructure (streets, sewers, parks, etc.) by creating and promoting community through people, parks, and programs.

DISCUSSION:

The Community Services Department receives donations and sponsorships from many local companies to help support and enhance various programs, activities, and events. Bel-Air Swap- Meet, Inc. donated $10,000 towards the 2024 Fontana Days Run and is recognized as a Presenting Title Sponsor of this event.

FISCAL IMPACT:

The $10,000 was deposited into account 101.3510 for use in offsetting costs for the 2024 Fontana Days Run.

MOTION:

Approve staff recommendation.

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58 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3026 Agenda Date: 6/25/2024
Agenda #: F. Category: Consent Calendar
FROM:

Community Services
SUBJECT:

Accept Donation from Fontana Foundation of Hope (2024 Fontana Days Run) RECOMMENDATION:

Accept donation from Fontana Foundation of Hope in the amount of $5,000 for use towards 2024 Fontana Days Run.

DISCUSSION:

The Community Services Department receives donations and sponsorships from many local companies to help support and enhance various programs, activities, and events. Fontana Foundation of Hope donated $5,000 towards the 2024 Fontana Days Run and is recognized as a Presenting Title Sponsor of this event.

FISCAL IMPACT:

The $5,000 was deposited into account 101.3510 for use in offsetting costs for the 2024 Fontana Days Run.

MOTION:

Approve staff recommendation.

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City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3027 Agenda Date: 6/25/2024
Agenda #: G. Category: Consent Calendar
FROM:

Community Services
SUBJECT:

Accept donation from Fontana Chrysler Dodge Jeep Ram (2024 Fontana Car Show) RECOMMENDATION:

Accept donation from Fontana Chrysler Dodge Jeep Ram in the amount of $3,000 for use towards 2024 Fontana Car Show.

DISCUSSION:

The Community Services Department receives donations and sponsorships from many local companies to help support and enhance various programs, activities, and events. Fontana Chrysler Dodge Jeep donated $3,000 towards the 2024 Fontana Car Show and is recognized as a Presenting Title Sponsor of this event.

FISCAL IMPACT:

The $3,000 was deposited into account 101.3520 for use in offsetting costs for the 2024 Fontana Car Show.

MOTION:

Approve staff recommendation.

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67 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3044 Agenda Date: 6/25/2024
Agenda #: H. Category: Consent Calendar
FROM:

Management Services
SUBJECT:

Annual Placement of Rubbish Charges on the Property Tax Rolls RECOMMENDATION:

Adopt Resolution No. 2024-048, of the City Council of the City of Fontana, California, directing the placement of rubbish charges on the property tax bills for collection.

COUNCIL GOALS:
· To operate in a businesslike manner by becoming more service oriented.

DISCUSSION:

The City, on behalf of Burrtec, processes payments for current annual rubbish services and prior year rubbish liens that have been received through property tax payments. The County Auditor-Controller requires that the City provide an annual resolution to place rubbish charges on the property tax bills.

The attached resolution provides for the following, as approved by the City Council on April 4, 1995, for the 2024/2025 property tax bills:

1. Mandatory tax roll billing of rubbish charges for current residential customers

2. Mandatory tax roll billing of rubbish charges for those customers that have unpaid liens.

Mandatory placement of tax roll billing for all residential customers is a new requirement per the Second Amendment to the Integrated Solid Waste Agreement between the City of Fontana and Burrtec Waste Industries, Inc. dated February 27, 2024. Mandatory tax roll placement will be effective beginning the 2024/2025 fiscal year and continue each consecutive year.

FISCAL IMPACT:

This action will help ensure collection of outstanding receivables in a timely manner. County cost of $0.30 per parcel will be included with charges on the property tax bill. Actual amounts will be determined and applied to tax bills directly by Burrtec. Previous year total was approximately $3,649,398.81 applied to 8,284 properties. The totals this year will be significantly higher since beginning July 2024 all residential rubbish bills will be placed on the property taxes. Estimated totals for 2024 have not yet been provided by Burrtec.

MOTION:

Approve staff recommendation.

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RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FONTANA,

CALIFORNIA, DIRECTING THE PLACEMENT OF RUBBISH CHARGES
ON THE PROPERTY TAX BILLS FOR COLLECTION.

WHEREAS, Section 24-85 of the Municipal code of the City of Fontana provides for the collection of rubbish charges more than ninety days delinquent by recording real property liens, and further by annually forwarding amounts remaining unpaid to the County of San Bernardino for addition to the property tax rolls as a special assessment; and

WHEREAS, California Health and Safety Code Section 5473 specifically authorizes the City to levy and collect rubbish charges through County administered and enforced property tax billing and collection procedures; and

WHEREAS, the Auditor-Controller of San Bernardino County is authorized, if so directed by the City, to place rubbish charges on property tax bills; and

WHEREAS, the City Council has elected to place annual rubbish charges on the property tax rolls for accounts subject to lien action because of delinquency.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fontana, California, as follows:

SECTION 1. That rubbish service charges for the period of July 1, 2024, through June 30, 2025, for those residential properties whose owners have elected tax roll billing, be forwarded to the County of San Bernardino for addition to the 2024/2025 property tax rolls as a special assessment. Additionally, that rubbish service charges for July 1 through June 30 of each subsequent year be forwarded in the same manner.

SECTION 2. That rubbish service charges for the period of July 1, 2024, through June 30, 2025, for those residential properties that have unpaid liens for delinquent rubbish charges as of June 30, 2024, together with the amount of unpaid liens, be forwarded to the County of San Bernardino for addition to the 2024/2025 property tax rolls as a special assessment.

SECTION 3. That whenever a rate change occurs during the assessment year, the City shall prepare a pro-rated adjustment to the assessment file which shall be added to the subsequent annual assessment.

SECTION 4. This resolution shall take effect upon adoption. 69

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Resolution No. 2024-

APPROVED AND ADOPTED 25th day of June, 2024.

READ AND APPROVED AS TO LEGAL FORM:

City Attorney

I, Tonia Lewis, City Clerk of the City of Fontana, and Ex -Officio Clerk of the City Council, do hereby certify that the foregoing resolution is the actual resolution duly and regularly adopted by the City Council at a regular meeting on the 25th day of June, 2024, by the following vote to wit:

AYES:

NOES:

ABSENT:

City Clerk of the City of Fontana

Mayor of the City of Fontana

ATTEST:

City Clerk
70 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3045 Agenda Date: 6/25/2024
Agenda #: I. Category: Consent Calendar
FROM:

Management Services
SUBJECT:

Annual Placement of Sewer Charges on the Property Tax Rolls RECOMMENDATION:

Adopt Resolution No. 2024-049, of the City Council of the City of Fontana, California, directing the placement of sewer charges on the property tax bills for collection.

COUNCIL GOALS:
· To operate in a businesslike manner by becoming more service oriented.

DISCUSSION:

The County Auditor-Controller requires that the City provide an annual resolution to place sewer charges on the property tax bills. The attached resolution provides for the following, as approved by the City Council on April 4, 1995, for the 2024/2025 property tax bills:

1. Voluntary tax roll billing of sewer charges for current residential customers;

2. Mandatory tax roll billing of sewer charges for those residential customers that have unpaid liens; and

3. Mandatory tax roll billing for new residential connections and residential properties that change ownership.

Per Resolution 95-21 from May 1995, all new residential properties and all residential properties that have changed ownership are required to be placed on the property tax roll. As assessments can only be placed on the property taxes once a year, residents are initially billed bimonthly by the city. The number of bills each resident receives will vary based upon when they close escrow on their property.

Accounts billed directly throughout their first year will be placed on the tax roll July of the following year. Additionally, for all residential properties that have unpaid liens for delinquent sewer charges as of June 30, the lien amount will be added to the tax roll, and the property will remain on the tax roll for future billing. Unpaid lien balances on non-residential properties as of June 30 are also placed on the tax roll the following July.

FISCAL IMPACT:

This action will help ensure collection of outstanding receivables in a timely manner. County cost of $0.30 per parcel will be included with charges on the property tax bill. Total amount to be applied has not yet been determined. Previous year total was approximately $21,319,492.83 applied to 40,799 properties.

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71 File #: 21-3045 Agenda Date: 6/25/2024
Agenda #: I. Category: Consent Calendar
MOTION:

Approve staff recommendation.

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RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FONTANA,

CALIFORNIA, DIRECTING THE PLACEMENT OF SEWER CHARGES
ON THE PROPERTY TAX BILLS FOR COLLECTION.

WHEREAS, Section 23-351 of the Municipal code of the City of Fontana provides for the adoption, by resolution of the City Council, rules and regulations for the rendering and collection of sewer bills; and

WHEREAS, California Health and Safety Code Section 5473 specifically authorizes the City to levy and collect s ewer charges through County administered and enforced property tax billing and collection procedures; and

WHEREAS, the Auditor-Controller of San Bernardino County is authorized, if so directed by the City, to place sewer charges on property tax bills; and

WHEREAS, the City Council has elected to transition the placement of residential sewer charges on the property tax rolls, making it voluntary for current customers and mandatory for new homes, property transfers and accounts subject to lien action because of delinquency.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fontana, California, as follows:

SECTION 1. That sewer service charges for the period of July 1, 2024, through June 30, 2025 for those residential properties whose owners have elected tax roll billing, be forwarded to the County of San Bernardino for addition to the 2024/2025 property tax rolls as a special assessment. Additionally, that sewer service charges for July 1 through June 30 of each subsequent year be forwarded in the same manner.

SECTION 2. That sewer service charges for the period of July 1, 2024, through June 30, 2025, for those residential properties that have unpaid liens for delinquent sewer charges as of June 30, 2024, together with the amount of unpaid liens, be forwarded to the County of San Bernardino for addition to the 2024/2025 property tax rolls as a special assessment. Additionally, that sewer service charges for July 1 through June 30 of each subsequent year be forwarded in the same manner.

SECTION 3. That all new residential connections and residential properties that have changed ownership on or after July 1, 1995, and which have not previously been placed on the property tax rolls shall be billed on a bi -monthly basis through June 30 of the assessment year and that sewer service charges for July 1 through June 30 of each year be forwarded to the County of San Bernardino for addition to the property tax rolls as a special assessment.
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Resolution No. 2024-

SECTION 4. That whenever a rate change occurs during the assessment year, the City shall prepare a pro-rated adjustment to the assessment file which shall be added to the subsequent annual assessment.

SECTION 5. This resolution shall take effect upon adoption.

APPROVED AND ADOPTED 25th day of June, 2024.

READ AND APPROVED AS TO LEGAL FORM:

City Attorney

AYES:

NOES:

ABSENT:

City Clerk of the City of Fontana

Mayor of the City of Fontana

ATTEST:

City Clerk
74 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3046 Agenda Date: 6/25/2024
Agenda #: J. Category: Consent Calendar
FROM:

Management Services
SUBJECT:

Annual Placement of Weed Abatement Charges on the Property Tax Rolls RECOMMENDATION:

Adopt Resolution No. 2024-050, of the City Council of the City of Fontana, California, directing the placement of weed abatement charges on the property tax bills for collection.

COUNCIL GOALS:
· To operate in a businesslike manner by becoming more service oriented.

DISCUSSION:

The County Auditor-Controller requires that the City provide an annual resolution to place weed abatement charges on the property tax bills. The attached resolution provides for the property tax roll billing of weed abatement charges for those properties that have unpaid liens as of July 1, 2024 as authorized in Fontana Municipal Code Section 28-16 and 28-17.

FISCAL IMPACT:

MOTION:

Approve staff recommendation.

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75 RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FONTANA,

CALIFORNIA, DIRECTING THE PLACEMENT OF WEED ABATEMENT
CHARGES ON THE PROPERTY TAX BILLS FOR COLLECTION.

WHEREAS, Section 25-16 and 25-17 of the Municipal code of the City of Fontana provide the rules and regulations for the rendering and collection of unpaid delinquent weed abatement charges; and
WHEREAS, the Auditor-Controller of San Bernardino County is authorized, if so directed by the City, to place weed abatement charges on property tax bills for collection; and
WHEREAS, the City Council has elected to place unpaid weed abatement charges onto the property tax rolls for accounts subject to lien action because of delinquency.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fontana, California, as follows:

SECTION 1. That weed abatement charges which remain unpaid as of July 1, 2024, on which lien action has been taken, be forwarded to the County of San Bernardino for addition to the 2024/2025 property tax rolls as a special assessment.

SECTION 2. This resolution shall take effect upon adoption.

Resolution No. 2024-
APPROVED AND ADOPTED 25th day of June, 2024.

READ AND APPROVED AS TO LEGAL FORM:

City Attorney
I, Germaine Key, City Clerk of the City of Fontana, and Ex-Officio Clerk of the City Council, do hereby certify that the foregoing resolution is the actual resolution duly and regularly adopted by the City Council at a regular meeting on the 25th day of June, 2024, by the following vote to wit:

AYES:

NOES:

ABSENT:

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City Clerk of the City of Fontana

Mayor of the City of Fontana

ATTEST:

City Clerk
77 City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3048 Agenda Date: 6/25/2024
Agenda #: K. Category: Consent Calendar
FROM:

Management Services
SUBJECT:
2024-2025 Statement of Investment Policy
RECOMMENDATION:

Adopt the City of Fontana Statement of Investment Policy for Fiscal Year 2024-2025.

COUNCIL GOALS:
· To create a team by working together to provide stability and consistent policy direction.

DISCUSSION:

The City of Fontana Statement of Investment Policy (Policy) requires an annual review and adoption by the City Council. The Policy was last updated in July 2023. The Policy is being presented at this time to ensure that the requirements of the Policy are consistent throughout the fiscal year. The Policy has been certified by the Association of Public Treasurers of the United States and Canada (APT US&C).

There are some additional changes being proposed to the policy including the following:
· Addition of two investment options - Money Market Funds and JPA pools. Both options are in legal compliance with State and Federal law.
· Additional language clarification, as needed.

The Investment Review Committee will meet quarterly to discuss the status of current investments, strategies for future investments, and other matters deemed relevant. Additionally, upon approval of this item, the Authorized Investment Officers will be as follows:

Authorized Investment Officers:

City Manager
Chief Financial Officer/Deputy City Treasurer
Deputy Finance Officer
Revenue and Operations Manager
Accounting Manager
The update is being done to bring the Investment Policy review schedule in line with the Fiscal year rather than the calendar year.

FISCAL IMPACT:

None.

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78 File #: 21-3048 Agenda Date: 6/25/2024
Agenda #: K. Category: Consent Calendar
MOTION:

Approve staff recommendation.

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79 CITY OF FONTANA

STATEMENT OF

INVESTMENT POLICY
2024-2025

Certified by the Association of Public Treasurers of the United States and Canada (APT US&C)

Prepared by the Finance Department Lisa Conlon,
Revenue Operations Manager
Reviewed and Approved by
Janet Koehler-Brooks, City Treasurer
80 TABLE OF CONTENTS
Page

I. OVERVIEW 1
Introduction
Scope
Objectives
Significant Changes
II. INVESTMENT AUTHORITY AND RESPONSIBILITIES 3
Authorized Investment Officers
Investment Review Committee
Investment Procedures
Internal Control
Conflicts of Interest
III. ELIGIBLE FINANCIAL INSTITUTIONS 5
Selection of Eligible Financial Institutions
Safekeeping and Custody
IV. AUTHORIZED INVESTMENTS 7
Investment Types
Due Diligence Requirement
Prohibited Investments
Derivative Investments
Legislative Changes
V. INVESTMENT MATURITIES 14
VI. CASH MANAGEMENT 15
VII. EVALUATION OF INVESTMENT PERFORMANCE 16
Benchmark Comparison
VIII. INVESTMENT REPORTING 17
IX. INVESTMENT POLICY REVIEW AND ADOPTION 18
X. GLOSSARY 19
81 City of Fontana
Statement of Investment Policy
1 I. OVERVIEW

INTRODUCTION
The purpose of this document is to provide guidelines for the prudent investment of the unexpended cash in the City’s treasury and outline policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its pooled cash.

SCOPE

Included in the scope of the City's investment policy are the following major guidelines and practices which are to be used in achieving the City's primary investment objectives:

❖ Investment Authority and Responsibilities
❖ Eligible Financial Institutions
❖ Authorized Investments
❖ Investment Maturities
❖ Cash Management
❖ Evaluation of Investment Performance
❖ Investment Reporting
❖ Investment Policy Review and Adoption

It is intended that this policy cover all funds and investment activities under the direct authority of the City. These funds are accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include the general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, internal service funds and agency funds.

Funds excluded from this policy include proceeds of debt issuance, retirement/pension funds and deferred compensation funds, and pension or other post-employment benefit funds held in a trust.

OBJECTIVES

The City' s cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. The City attempts to obtain the highest yield obtainable as long as investments meet the criteria established for safety and liquidity. 82 City of Fontana
Statement of Investment Policy
10 Criteria for selecting investments in the order of priority are:

1. Safety. The safety and risk associated with an investment refers to the potential loss of principal, interest, or a combination of these amounts. The City shall invest in a manner that seeks to avoid capital losses resulting from institution default or the erosion of market value.

2. Liquidity. This refers to the ability to convert an investment into cash with a minimal risk of losing some portion of principal or interest. Liquidity is an important investment quality, especially when the need for unexpected f unds occurs occasionally.

3. Yield. Yield is the potential dollar earnings an investment can provide and becomes a consideration only after the basic requirements of safety and liquidity have been met.

Portfolio diversification in terms of maturity, instrument types and issuer help minimize the overall risk while maximizing the market rate of return. Therefore, the portfolio should consist of a mix of various types of securities, issuers and maturities. Occasional measured losses are inevitable and must be considered within the context of the overall portfolio's investment return, provided that adequate diversification has been implemented.

The City operates its pooled cash investments under the "Prudent Person Rule" which obligates a fiduciary to ensure that:

"... investment shall be made with the exercise of that degree of judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment considering the probable safety of their capital as well as the probable income to be derived."

All participants in the investment process shall act as custodians of the public trust.

Investment officials sh all recognize that the investment portfolio is subject to public review and evaluation. The overall program shall be designed and managed with a degree of professionalism that is worthy of the public trust. 83 City of Fontana
Statement of Investment Policy
7 II. INVESTMENT AUTHORITY AND RESPONSIBILITIES

AUTHORIZED INVESTMENT OFFICERS

Cash management and investment transactions are the responsibility of the Chief Financial Officer or designee. The City Council has authorized the following officials to undertake investment transactions on behalf of the City:

City Manager
Chief Financial Officer/Deputy City Treasurer
Deputy Finance Officer
Accounting Manager
Revenue Operations Manager

Daily portfolio management responsibilities have been delegated to the Chief Financial Officer/Deputy City Treasurer.

The City may retain the services of an outside investment advisor or manager as approved by the City Council to assist with the City’s investment program who shall retail full liability for, and make all investment decisions and transactions in strict accordance with State Law, this Policy and such other written instructions as are provided.

INVESTMENT REVIEW COMMITTEE

At least quarterly, the Investment Review Committee, consisting of the City Treasurer, Chief Financial Officer/Deputy City Treasurer, Deputy Finance Officer, Accounting Manager and Revenue Operations Manager shall meet with the investment advisor or manager to discuss the status of current investments, strategies for future investments, and other matters deemed relevant, and shall report to the City Council as necessary.

INVESTMENT PROCEDURES

The Chief Financial Officer/Deputy City Treasurer has established investment procedures which:
❖ Adhere to the Statement of Investment Policy
❖ Prioritize safety and liquidity
❖ Determine risk and optimizes return
❖ Provide for a system of due diligence in making investment decisions.

In order to accomplish these goals, a “Model” investment portfolio has been designed to provide the strategic framework for supervising and reporting on the investment portfolio. 84 City of Fontana
Statement of Investment Policy
8 The model was developed according to th is policy’s maturity guidelines and is used to facilitate decisions regarding security transactions. Each security selection recommended by the investment advisor or manager shall be designed to move the actual portfolio toward the model portfolio without taking any immediate losses.

No person authorized to conduct investment transactions (including investment advisor or manager) shall engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Chief Financial Officer/Deputy City Treasurer.

All investments selected under this policy, including any investments in foreign securities or currency, must be held with a financial institution that is subject to the jurisdiction of the laws and courts of the United States.

INTERNAL CONTROL

The Finance Department is responsible for ensuring compliance with the City's investment policy as well as for establishing systems of internal control designed to monitor the activities of any appointed investment advisor or manager, so as to prevent loss due to fra ud, employee error, misrepresentation by third parties, unanticipated changes in financial markets, or imprudent actions by the investment advisor or manager, city officers and employees. Timely bank reconciliations are conducted to ensure proper handling of all transactions.

An independent analysis by an external auditor shall be conducted annually to review internal control and compliance with policies and procedures.

CONFLICTS OF INTEREST

The City adopts the following policy concerning conflicts of interest:

1. Officers, investment advisor(s) or manager(s), and employees involved in the investment process shall not conduct personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

2. Officers, investment advisor(s) or manager(s), and employees involved in the investment process shall disclose to the City Clerk any material financial interests in financial institutions that conduct business with the City of Fontana , and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City's portfolio.

85 City of Fontana
Statement of Investment Policy
9 III. ELIGIBLE FINANCIAL INSTITUTIONS

SELECTION OF ELIGIBLE FINANCIAL INSTITUTIONS

In selecting financial institutions for deposit or investment of funds, the Finance Department shall consider the creditworthiness of the institution.

1. Deposits. The City will only deposit funds with an institution that has a rating of at least "A" as assigned by an established rating service based on quarterly financial information provided by the Federal Reserve Board and the Federal Home Loan Bank Board (i.e., The Financial Directory). Ratings will be monitored on a quarterly basis and any downgrade in rating below "A" will be reported to the Investment Review Committee together with a recommendation for possible action.

2. Brokers/Dealers. Investments must be purchased directly from the issuer, from an institution licensed by the state as a broker-dealer, from a member of a federally regulated securities exchange, or from a brokerage firm designated as a primary government dealer by the Federal Reserve Bank.

All financial institutions which desire to do business with the City must supply the Finance Department with the following:

❖ Completed broker/ dealer questionnaire including certification that the financial institution has reviewed and will comply with the City’s Statement of Investment Policy and applicable California Government Code sections and that it will exercise due diligence in informing the City of all foreseeable risks associated with financial transactions conducted with the firm.

❖ Certified financial statements.

❖ Resumé of the primary representative who will be dealing with the City.

The Deputy City Treasurer shall review the information submitted and designate the institution as either eligible or ineligible for City investment transactions. The City will only do business with those institutions designated as “eligible”; however, an “eligible” designation does not guarantee that the City will do business with that institution.

A current audited financial report prepared by an independent certified public accountant shall be submitted to the City annually within six months after the end of the institution’s 86 City of Fontana
Statement of Investment Policy
10 fiscal year in order for the institution to remain on the “eligible” list. Within the context of the City’s policies regarding portfolio limitations, investment transactions shall be distributed as evenly as possible between financial institutions.

If the City has an investment advisor, the investment advisor may use its own list of

authorized broker/dealers to conduct transactions on behalf of the City. The advisor shall make available its list of authorized broker/dealers to City staff upon request.

SAFEKEEPING AND CUSTODY

The City shall enter into an agreement with a bank trust department to serve as the safekeeping agent for all direct investmen ts. The safekeeping agent shall hold all investments in an account for the sole benefit of the City.

All security transactions, including collateral requirements, shall be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by a third-party custodian and evidenced by safekeeping receipts.
87 City of Fontana
Statement of Investment Policy
11 IV. AUTHORIZED INVESTMENTS

INVESTMENT TYPES

Investment of City funds is governed by the California Government Code Sections 16429.1 and 53601. Investments may not have a term or maturity at the time of investment of longer than that authorized by Section 53601 or five years (measured by settlement date) unless the City Council has granted express authority, no less than three (3) months prior to the investment, for a specific investment to exceed such limit.

It should be noted that while the Government Code specifies the maximum percentage of the portfolio which may be held in each type of investment at any one time, fluctuations in the portfolio balance will prevent strict adherence to such restrictions. Therefore, percentage limitations shall apply to inves tments at the time of purchase. The City will diversify its investments by security type and institution.

Within the context of the State limitations, the following investments are authorized:

1. State Treasurer's Local Agency Investment Fund (LAIF)

Government Code Section 16429.1 : Pursuant to LAIF policy, local government agencies are authorized to invest in this program administered by the California State Treasurer. Monies invested with LAIF are pooled with State monies in order to earn the maximum rate of return consistent with safe and prudent treasury management. A thorough investigation of the pool is required on a continual basis. (See Due Diligence Requirement on page 12.)

2. U.S. Treasury Obligations

Government Code Sections 53601(b) : U.S. Treasury Notes or other indebtedness secured by the full faith and credit of the federal government.

3. U.S. Government Securities

Government Code Sections 53601(f) : Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies of the United States government -sponsored enterprises.
88 City of Fontana
Statement of Investment Policy
12 4. California State, California State, California Local Government Agencies, and other United States State Bonds

Government Code Sections 53601(c) through (e): Up to twenty percent (20%) of the City’s portfolio may be invested in this category having at the time of investment a minimum “AA” or its rating equivalent or better by an NRSRO. This category includes:

❖ Registered state warrants or treasury notes or bonds of the State of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled or operated by the state or by a department, board, agency, or authority of the state.

❖ Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California.

❖ Bonds, notes, warrants, or other evidence of indebtedness of a local agency within the State of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency.

5. Bankers Acceptances

Government Code Section 53601(g) : Up to f orty percent (40%) of the City's portfolio may be invested in Bankers Acceptances which are defined as bills of exchange or time drafts, drawn on and accepted by a commercial bank, which are eligible for purchase by the Federal Reserve System, although no more than 30% of the portfolio may be invested in Bankers Acceptances with any one commercial bank. Additionally, the maturity period cannot exceed 180 days.

6. Commercial Paper

Government Code Section 53601(h): Up to twenty-five percent (25%) of the City's portfolio may be invested in "Prime" commercial paper as rated by a nationally recognized statistical-rating organization (NRSRO). Issuing corporations must be organized and operating in the United States, have $500 million total assets, and have at least an "A" rating by an NRSRO on debt other than commercial paper.

No more than 10% of the portfolio may be invested in the commercial paper and 89 City of Fontana
Statement of Investment Policy
13 medium-term notes of any single issuer. The maturity period cannot exceed 270 days.

7. Negotiable Certificates of Deposit

Government Code Section 53601(i) : Up to t hirty percent (30%) of the City's portfolio may be invested in Negotiable Certificates of Deposit issued by a nationally or state-chartered bank or a sta te or federal association or by a state - licensed branch of a foreign bank. These securities shall be rated in a ratings category of “A” or its equivalent or better by an NRSRO.

8. Medium-Term Notes

Government Code Section 53601(k) : Defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less (measured by settlement date), issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision must be rated in a rating category of "A" or its equivalent or better by an NRSRO. No more than 10% of the portfolio may be invested in the commercial paper and medium-term notes of any single issuer. Up to 30% of the City's portfolio may be so invested.

9. Mortgage or Asset-Backed Securities (ABS)

Government Code Section 53601(o) : Up to twenty percent (20%) of the City's portfolio may be invested in mortgage pass -through securities, collateralized mortgage obligations, mortgage -backed or other pay -through bonds, equipment lease-backed certificates, consumer receivable passthrough certificates, or consumer receivable-backed bonds. Securities eligible for investment under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less measured on a weighted average life (WAL) basis.

10. Supranational Obligations

Government Code Section 53601(q) : Defined as United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, and eligible for purchase and sale within the United States. These 90 City of Fontana
Statement of Investment Policy
14 securities shall be rated in a ratings category of “AA” or its equivalent or better by an NRSRO. Purchases of supranationals shall not exceed 30 percent (30%) of the City’s portfolio nor exceed a five-year term.

11. Non-Negotiable Certificates of Deposit

Government Code Section 53635 : There is no limit as to the amount of the investment portfolio that may be deposited in certificates of deposit , however diversification is an element of fiduciary standard and will be kept in mind when determining how much of the investment portfolio is deposited in certificates of deposit.

California law requires that public funds be collateralized. The depository must secure its public fund accounts by maintaining with the agent of the depository government securities having a market value of at least one hundred ten percent (110%) of the value of the public fund accounts. If a depository uses mortgage- backed securities (i.e., promissory notes secured by first mortgages or first deeds of trust) as collateral for public deposits, the market value of the mortgage- backed securities must be at least one hundred fifty percent (150%) of the value of the public fund accounts.

The collateralization requirement may be waived to the extent that funds are federally insured (currently up to $ 250,000 per institution). For deposits equivalent to the m aximum insured amount, security may also be waived for interest accrued on the deposit provided the interest is computed by the depository on the average daily balance of the deposits, paid monthly and computed on a 360-day basis.

12. Money Market Mutual Funds

Government Code Section 53601(l) & 53601.6(b): Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, et seq.).

To be eligible for investment pursuant to this subdivision these companies will either:

a. Attain the highest-ranking letter or numerical rating provided by not less than two of the three largest NRSRO or
b. Have an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds and with assets 91 City of Fontana
Statement of Investment Policy
15 under management in excess of $500,000,000.

Up to twenty percent (20%) of the City’s portfolio, based on purchase price, may be invested in money market mutual funds.

13. Joint Powers Authority Pools

Government Code Section 53601(p): Shares of beneficial interest issued by a joint powers authority organized pursuant to Government Code Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q) of Government Code Section 53601, inclusive. Each share will represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares will have retained an investment adviser that meets all of the following criteria:

a. The adviser is registered or exempt from registration with the Securities and Exchange Commission.
b. The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q) California Government Code Section 53601, inclusive.
c. The adviser has assets under management in excess of five hundred million dollars ($500,000,000).

There is no limit as to the amount of the investment portfolio that may be invested in joint powers authority pools.

It is the current practice of the City of Fontana to invest in the following types of securities.

In order to avoid the risks associated with investing in unfamiliar instruments, any new type of security allowed by the State of California but not listed below must be approved by the Investment Review Committee prior to the investment of City funds.

The portfolio can invest in 144A-registered securities.

Also, while not expressly prohibited by State law, unregistered securities, such as Rule 144A securities, may not be purchased by local agencies that do not meet the threshold of $5 million investments and $100 million in securities. On August 26, 2020, the Securities and Exchange Commission expanded the definition of Qualified Institutional Buyers (QIB)2 to include any institution that qualifies as an accredited investor under Rule 501(a) under the Securities Act that are not otherwise stated in the definition of “qualified institutional buyer” provided they satisfy the $100 million threshold. 92 City of Fontana
Statement of Investment Policy
16 Investment Type

Maximum
Maturity

Maximu
m
% of
Portfolio

Minimum Quality
Requirements

Governme
nt Code
Section
State Treasurer’s Local
Agency Investment Fund
(LAIF)

5 years
LAIF
maximum
per
account

N/A

16429.1
U.S. Government
Securities 5 years None None 53601(b)
53601(f)
California State, California
Local Government Agencies,
and other United States
State Bonds

5 years

20%
“AA” rating
category or its
equivalent or
better

53601(c)
53601(d)
53601(e)
Bankers Acceptances 180 days 40% None 53601(g)

Commercial Paper

270 days
25%
(10% with
one issuer)*

A-1 or higher

53601(h)
Negotiable Certificates of
Deposit 5 years 30% None 53601(i)

Medium-Term Notes

5 years
30% (10%
with
one
issuer)*
“A” rating
category or its
equivalent or
better

53601(k)

Pass-Through Securities
5 years

20%
“AA” rating
category or its
equivalent or
better

53601(o)

Supranational Obligations
5 years

30%
“AA” rating
category or its
equivalent or
better

53601(q)
Certificates of Deposit 5 years None None 53635

Money Market Mutual Funds

N/A

20%
Highest Ranking
at least two
ratings agencies
53601(l) &
53601.6(b)

Joint Powers Authority
Pools

N/A

None
Minimum $500M
in assets and 5
years of
experience

53601(p)

*Commercial paper and medium-term notes are combined to determine the 10% limit per issuer.
93 City of Fontana
Statement of Investment Policy
17 DUE DILIGENCE REQUIREMENT

As stated the Chief Financial Officer/Deputy City Treasurer, as assisted by an investment advisor or manager, shall make a thorough investigation of an investment pool or mutual fund prior investing funds and on a continual basis. At a minimum, the following information shall be on file for each pool and/or mutual fund:

1. A description of eligible investment securities, and a written statement of investment policy and objectives.

2. A description of interest calculations, how interest is distributed, and how gains and losses are treated.

3. A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited.

4. A description of who may invest in the program, how often, and the size of deposits and withdrawals.

5. A schedule for receiving statements and portfolio listings.

6. Whether reserves, retained earnings, etc. are utilized by the pool/fund.

7. A fee schedule, and when and how fees are assessed.

8. Whether the pool/fund is eligible for bond proceeds and/or will it accept such proceeds.

PROHIBITED INVESTMENTS

In compliance with Government Code Section 53631.5, the City of Fontana shall not invest in inverse floaters, range notes, or interest-only strips that are derived from a pool of mortgages. Additionally, the City shall not invest in any security that could result in zero interest accrual if held to maturity.

The City does not participate in any form of portfolio leverage, including but not limited to securities lending programs, reverse repurchase agreements and margin accounts.

DERIVATIVE INVESTMENTS

Derivatives are investments whose value is “derived” from or based upon the value of other assets or on the level of an interest rate index. The City of Fontana does not invest in derivative products.
94 City of Fontana
Statement of Investment Policy
18 LEGISLATIVE CHANGES

Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations will be incorporated into the City of Fontana Statement of Investment Policy and supersede any and all previous applicable language.

If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Review Committee, until the maturity date to avoid an unnecessary loss. 95 City of Fontana
Statement of Investment Policy
19 V. INVESTMENT MATURITIES

In order to minimize the impact of market risk, while maximizing the investment rate of return, it is intended that all investments will be held to maturity. In order to implement this policy, the following guidelines will be used:

1. Liquidity. Approximately ten percent (10%) of the portfolio shall be held in short- term investments (less than twelve months) as insufficient liquidity could cause the premature sale of a security at a price below the original investment cost.

2. Weighted Average Life. The weighted average life (WAL) of the portfolio should not exceed two and one-half years.

3. Duration. The target duration of the portfolio shall be two years.

4. Diversification of Maturities . Projected cash flow requirements are the primary factor to be used in determining investment maturity terms. After cash flow needs have been met, yield considerations will be the next factor used in determining maturity terms, with the expectation that longer maturity periods will generally yield greater returns. However, the City will diversify its investments by maturity in order to avoid over concentration (in excess of 25%) in a specific maturity sector.

5. Sale of Securities . Investments may be sold prior to maturity for cash flow or appreciation purposes. However, no investment shall be made based solely on earnings anticipated from capital gains.

6. Maximum Maturity . As previously stated, the maximum maturity term of any investment shall not exceed five (5) years (measured by settlement date or Weighted Average Life ) unless recommended by an investment advisor or manager, and prior express authority from Council has been granted. 96 City of Fontana
Statement of Investment Policy
20 VI. CASH MANAGEMENT

In order to obtain a reasonable return on public funds, the following cash management practices will be followed:

1. Maintain maximum investment of all City funds not required to meet immediate cash flow needs.

2. Pool cash from all City administered funds for investment purposes with interest earnings allocated monthly based on the average cash balance of each fund at month end as a percentage of the entire pooled portfolio.

3. Maximize the City's cash flow through immediate deposit of all cash receipts, use of direct deposit when available, and appropriate timing of payment to vendors.

4. Maximize cash flow information available through the use of only one operating bank account.
97 City of Fontana
Statement of Investment Policy
21 VII. EVALUATION OF INVESTMENT PERFORMANCE

The investment portfolio shall be managed using a passive style; market timing shall be ignored, and the focus instead shall be on obtaining a market average rate of return during budgetary and economic cycles, taking into account the City's investment risk constraints and cash flow needs. Investments shall be managed at the portfolio level, not at the level of the individual securities.

BENCHMARK COMPARISON

The investment portfolio shall be structured to optimize the return given the risk constraints and cash flow needs.

Investment performance shall be continually monitored and evaluated by the Investment Review Committee. Investment performance statistics and activity reports shall be generated on a monthly basis for presentation to the City Council.

For reporting purposes, the portfolio’s monthly rate of return shall be compared to the BBG Barc Treasury 1-3 Yr Index.
98 City of Fontana
Statement of Investment Policy
22 VIII. INVESTMENT REPORTING

The Finance Department shall prepare and submit a monthly investment report to the City Council.

The Monthly Investment Report shall be included in the Monthly Performance Report and available approximately 30 days after the end of the monthly reporting period, or as soon as the information is available.

99 City of Fontana
Statement of Investment Policy
23 IX. INVESTMENT POLICY REVIEW AND ADOPTION

This Statement of Investment Policy shall be submitted annually to the City Council for review and adoption in June for the Fiscal period beginning the following July. The policy shall be reviewed at least annually to ensure its consistency with the overall objectives of the City and its relevance to current law and financial and economic trends. Any modifications made thereto must be approved by the City Council. 100
City of Fontana
Statement of Investment Policy
24 X. GLOSSARY

AGENCIES: Federal agency securities.

BROKER: A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides.

COLLATERAL: This includes, but is not limited to securities pledged by a bank to secure deposits of public monies.

COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the city.

CERTIFICATES OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CD's are typically negotiable.

COMMERCIAL PAPER (CP): Short-term, negotiable, unsecured promissory notes.

COUPON: The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value.

DELIVERY VERSUS PAYMENT (DVP): Delivery of securities with an exchange of money for the securities.

DERIVATIVE PRODUCTS: Financial instruments whose own value is "derived" from or based upon the value of other assets or on the level of an interest rate index. These instruments often have complex structures with option-like features.

DISCOUNT: The difference between the cost price of a security and its value at maturity when quoted at lower than face value.

DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued at a discount and rede emed at maturity for full face value, e.g., U.S. Treasury Bills.

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

DURATION: A measure of the timing of the cash flows to be received from a given fixed income security. The duration of a security is a useful indicator of its price volatility for given changes in interest rates.
101
City of Fontana
Statement of Investment Policy
25 FEDERAL AGENCY SECURITIES (AGENCIES): Discount and coupon obligations of the federal agencies established by Congress to provide credit to specific sectors of the economy.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits currently up to $100,000 per deposit.

FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and lend to savings and loan associations.

FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): A federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). FNMA securities are highly liquid and widely accep ted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA): Securities are backed by FHA, VA or FMHM mortgages. Security holder is protected by full faith and credit of the U.S. Government.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value.

LOCAL AGENCY INVESTMENT FUND (LAIF): Investment program administered by the California State Treasurer where monies invested are pooled with State monies to earn the maximum rate of return consistent with safe and prudent treasury management.

MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.

MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer to liquidate the underlying securities in the event of default by the seller.

MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.

MEDIUM-TERM NOTES: all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. 102
City of Fontana
Statement of Investment Policy
26 MONEY MARKET: The market in which short -term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. For this purpose, bankers’ acceptance means one or more time draft(s) for which a bank has committed to making the payment to the holder at maturity.

MONEY MARKET MUTUAL FUND: A type of fixed income mutual fund that invests in debt securities characterized by their short maturities and minimal credit risk.

MORTGAGE PASS-THROUGH SECURITIES: A security created when one or more mortgage holders form a pool of mortgages and sells shares or participation certificates in the pool. The cash flow from the collateral pool is “passed through” to the security holder as monthly payments of principal, interest and prepayments.

MUTUAL FUNDS: Open-end professionally managed investment fund that pools money from many investors to purchase securities.

NEGOTIABLE CERTIFICATES OF DEPOSIT: CDs with a minimum face value of $100,000 that can be traded in a highly-liquid secondary market.

NRSRO: Nationally Recognized Statistical Rating Organization, a credit rating agency approved by the U.S. Securities and Exchange Commission (SEC) to provide information that financial firms must rely on for regulatory purposes. The top firms including Moody’s Investor Services, Standard and Poor’s and Fitch Group.

PORTFOLIO: Collection of securities held by an investor.

PRUDENT PERSON RULE: The standard of care to be used under this policy, whereby investments shall be made with the exercise of that degree of judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment considering the probable safety of their capital as well as the probable income to be derived."

PRIMARY DEALER: A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange commission (SEC) r egistered securities broker - dealers, banks, and a few unregulated firms.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return.

REPURCHASE AGREEMENT (REPO): A holder of securities sells these securities to an 103
City of Fontana
Statement of Investment Policy
27 investor with an agreement to repurchase them at a fixed price on a fixed date.

SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection.SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES AND EXCHANGE COMMISSION (SEC): Agency created by Congress to protect investors in securities transactions by administering securities legislation.

SUPRANATIONAL OBLIGATIONS: United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank, and eligible for purchase and sale within the United States.

TREASURY BILLS: A non -interest bearing discount security issued by the U.S.

Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.

TREASURY BOND: Long-term U.S. Treasury securities having initial maturities of more than ten years.

TREASURY NOTES: Intermediate term coupon bearing U.S. Treasury securities having initial maturities of from one to ten years.

YIELD: The rate of annual income return on an investment e xpressed as a percentage. Income Yield is obtained by dividing the current dollar income by the current market price for the security. Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.
104
City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3057 Agenda Date: 6/25/2024
Agenda #: L. Category: Consent Calendar
FROM:

Public Works
SUBJECT:

Award Bid for City-Wide Tree Maintenance Services (PW-24-191-SP) RECOMMENDATION:

2. Approve and authorize the City Manager to execute any future contract amendments to this contract with West Coast Arborists, Inc. for City-Wide Tree Maintenance Services.

COUNCIL GOALS:
· Invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
· Invest in the City’s infrastructure (streets, sewers, parks, etc.) by improving the aesthetics of the community through code enforcement, street sweeping, and landscape maintenance.

DISCUSSION:

The Public Works Department currently maintains over 61,000 trees located in the City’s parks, landscape, and right-of-way areas. The scope of work includes annual grid trimming, service request trimming, emergency response services, pest control, tree plantings, tree removals, and GIS based tree inventory services.

Our current annual tree maintenance contract period runs from January 1 to December 31, which does not align with the City’sfiscal budget period and causes various budget adjustment issues. In addition, the current contract is approaching the end of its original 10-year term, and staff are expecting another price adjustment request from the contractor prior to the contract’sexpiration. As a result, staff decided to solicit this RFP for a new contract with a term that better aligns with the City’s budget calendar. The proposed initial 2.5-year contract term will also prohibit any price increases until June 30th, 2027.

The formal bidding process has been completed in conformance with the City’spurchasing policies.

Public Works Department staff evaluated the four (4) proposals received with assistance from the City’sPurchasing Department. Grid Trimming is the main category of service performed as part of this contract. The proposed unit prices for grid trimming in the 4 proposals received ranged between $78.00 to $85.00, compared to the current unit price of $62.60 per tree.

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File #: 21-3057 Agenda Date: 6/25/2024
Agenda #: L. Category: Consent Calendar
Staff recommends that West Coast Arborists of Anaheim, CA be awarded the contract for these services as they were determined to be the most qualified, responsible, and responsive bidder. This proposed contract will be for an initial two and a half (2.5) year period, with three (3) additional one- year extensions at the City’s sole discretion, effective January 1, 2025.

FISCAL IMPACT:

The total fiscal impact associated with the approval of this item is $1,702,647 in fiscal year 2024/2025, $908,432 from the General Fund, and $794,215 from the various LMD’s and CFD’s where these activities will be performed.

Current FY 2024/2025 budgeted funding in the General Fund for these activities is $832,840. The Public Works Department will request an additional $75,600 from General Fund balance as part of the FY 24/25 mid-year budget adjustment to fully fund the first year of the contract.

The appropriate amounts of funding are included in the City’scurrent FY 2024/2025 budget for the LMD and CFD funded areas where these activities will be performed.

MOTION:

Approve Staff Recommendation
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Firms Total Score
West Coast Arborists, Inc. 93%
Mariposa 78%
United Pacific Services, Inc. 72%
Ramirez Tree Service 40%
Tree Maintenance Services
RFP Evaluations
SP-01-PW-16
107
(SUBMIT ONLINE WITH PROPOSAL)
Proposal Summary Sheet
51 PROPOSAL SUMMARY SHEET
Tree Maintenance Services, PW-24-191-SP
NAME OF PROPOSER: ___________________________________________

DESCRIPTION UNIT PRICE

1. ROUTINE ANNUAL TREE TRIMMING
ON GRID BASIS per tree $

2. AESTHETIC OR SERVICE REQUEST
PRUNING:
a. 0 – 6” dbh per tree $
b. 7” – 12” dbh per tree $
c. 13” – 18” dbh per tree $
d. 19” – 24” dbh per tree $
e. 25” – 36” dbh per tree $
f. 37” dbh & over per tree $

3. PALM TREE TRIMMING:
a. King or Queen Palm, any size per tree $
b. Washingtonia Palm, any size per tree $
c. Canary Island Date Palm, any size per tree $

4. TREE REMOVAL:
a. Tree and Stump Removal, 0 – 24” dbh per diameter inch $ b. Tree and Stump Removal, o ver 25” dbh per diameter inch $ c. Tree Removal only, 0 – 24” dbh per diameter inch $ d. Tree Removal only, over 25 ” dbh per diameter inch $ e. Stump Removal only per diameter inch $
f. Root Pruning per linear foot $
g. Root Barrier Installation per linear foot $
108
Proposal Summary Sheet
52 DESCRIPTION UNIT PRICE

5. TREE PLANTING
(includes labor, tree and 90 day watering):
a. 15 Gallon Tree per tree $
b. 15 Gallon Tree w/ Root Barrier per tree $
c. 24” Box Tree per tree $
d. 24” Box Tree w/ Root Barrier per tree $
e. 36” Box Tree per tree $
f. 36” Box Tree w/ Root Barrier per tree $

6. TREE WATERING per day $

7. ON CALL and EMERGENCY CREW RENTAL
3 MAN CREW WITH EQUIPMENT:
(including truck, chipper and aerial lift)
a. During Regular Work Hours per hour $
b. After Hours Work per hour $

8. SMALL TREE CARE per day $

9. SPECIALTY EQUIPMENT w/ Operator:
a. Crane (15 ton minimum) per hour $
b. Loader per hour $
c. Roll Off Container per hour $
d. 95’ Aerial Tower per hour $

10. PEST CONTROL APPLICATION per tree $

11. ARBORIST SERVICES (i.e. tree evaluations
Including written reports and photographs ) per hour $

12. GPS TREE INVENTORY per tree site $

13. TREE INVENTORY SOFTWARE annually $
109
City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3063 Agenda Date: 6/25/2024
Agenda #: M. Category: Consent Calendar
FROM:

Community Services
SUBJECT:

Accept Grant Award from Kaiser Permanente
RECOMMENDATION:

Accept grant award from Kaiser Permanente in the amount of $18,000 for use towards Healthy Fontana’s “Feeding Fontana.”
COUNCIL GOALS:
· Operate in a businesslike manner by creating a memorable customer experience with every interaction.
· Increase citizen involvement by seeking community input. · Invest in the City’s infrastructure (streets, sewers, parks, etc.) by creating and promoting community through people, parks, and programs.

DISCUSSION:

The City’s Healthy Fontana Program received a grant from Kaiser Permanente as an effort to provide food for Fontana residents in need. The program was granted $18,000 to conduct food distribution of a total of 1,200 meal kits at 6 different food distributions (200 meal kits per distribution). The City is partnering with Feeding America and Loveland Church to distribute the meal kits.

FISCAL IMPACT:

The $18,000 will be deposited into account 101.3511 for use to off-set the costs for “Feeding Fontana”.

MOTION:

Approve staff recommendation
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City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3064 Agenda Date: 6/25/2024
Agenda #: N. Category: Consent Calendar
FROM:

Engineering
SUBJECT:

Approve Pre-Qualified Public Works and Engineering Firms to Provide On-Call Professional Services RECOMMENDATION:

2. Authorize the City Manager to execute a On-Call Professional Agreements with selected firms on an as-needed basis for a period of five (5) years from approval

3. Authorize the City Manager to execute any future amendments to the On-Call Professional Agreements.

COUNCIL GOALS:
· To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the City's existing infrastructure.
· To invest in the City’s infrastructure (streets, sewers, parks, etc.) by improving the aesthetics of the community through code enforcement, street sweeping, and landscape maintenance. · To invest in the City’s infrastructure (streets, sewers, parks, etc.) by creating and promoting community through people, parks, and programs.
· To invest in the City’s infrastructure (streets, sewers, parks, etc.) by utilizing Measure-I Funds wisely.

DISCUSSION:

On April 16, 2024, the Purchasing Division solicited a Request for Qualifications (DE-24-195-SQ) to establish a list of pre-qualified firms of various disciplines for Professional Engineering and Public Works Services for various City-wide projects and other professional services. The Request for Qualifications consisted of Project Management, Construction Management, Engineering Design, Landscape Architecture Design, Architecture Design, Geotechnical, Pavement, and Material Testing, Inspection, Landscape Inspection, Survey, Water Quality Compliance, Right of Way Acquisition, Right of Way Appraisal, Grant and Funding Administration, Land Development Improvement Plan Checking, Land Development Map Checking, Land Development Drainage Study and Sewer Area Study, Traffic Studies, Reports, Design Plans, and related Environmental Documents Preparation and Review, Comprehensive Transportation Planning and Design Support, Traffic Signal Design and Operation Support, Aquatic Design Services, Electrical Engineering Design, and HVAC Mechanical City of Fontana Printed on 6/18/2024Page 1 of 2
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File #: 21-3064 Agenda Date: 6/25/2024
Agenda #: N. Category: Consent Calendar
Design.

Purchasing notified 1,994 firms via the City's online bid system. The bid closed on May 14, 2024, and Purchasing received proposals from 79 professional engineering firms. The firms were selected based on City policies for professional services criteria.

The Qualified List of Professional Public Works and Engineering Services opens competitive opportunities to selected firms to assist the City in continuing to process and review the large volume of capital improvements, land development, traffic, and public works projects. The qualified list can be used by various departments to provide professional services for the City. When the firm is selected for on-call services or specified professional services, a task order to the master agreement will identify the specific project, scope of services, dollar amounts, and expiration date. This process is consistent with the current process established by the Purchasing Division.

FISCAL IMPACT:

Firms will be utilized only for projects and/or services that have an approved annual budget.

MOTION:

Approve staff recommendation.

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QUALIFIED FIRMS FOR ON-CALL ENGINEERING SERVICES
DE-24-195-SQ

SERVICE CATEGORY FIRMS
Interwest Consulting Group, Inc.

LAE Associates, Inc.

TKE Engineering, Inc.

Transtech Engineers, Inc.

Interwest Consulting Group, Inc.

LAE Associates, Inc.

Onward Engineering
TKE Engineering, Inc.

Engineering Resources of So. California, Inc.

HR Green Pacific, Inc.

Onward Engineering
TKE Engineering, Inc.

Architerra Design Group
BMLA, Inc.

PBK
SVA Architects, Inc.

TR Design Group, Inc.

Geocon West, Inc.

Ninyo & Moore
The Converse Professional Group
Fountainhead Consulting Corporation
LAE Associates, Inc.

NV5, Inc.

Southstar Engineering & Consulting, Inc.

Z&K Consultants Inc.

David Evans and Associates, Inc.

Fountainhead Consulting Corporation
NV5, Inc.

Z&K Consultants Inc.

CL Surveying and Mapping
Psomas
TKE Engineering, Inc.

WestLAND Group, Inc.

CWE
Engineering Resources of So. California, Inc.

NV5, Inc.

CAPITAL IMPROVEMENT PROGRAM
Project Management
Construction Management
Engineering Design
Landscape Architecture Design
Architecture Design
Geotechnical, Pavement, and Material
Testing
Survey
Water Quality Compliance
Inspection
Landscape Inspection
June 2024 113

QUALIFIED FIRMS FOR ON-CALL ENGINEERING SERVICES
DE-24-195-SQ
BENDER ROSENTHAL, INC.

Epic Land Solutions, Inc.

Monument
BENDER ROSENTHAL, INC.

Epic Land Solutions, Inc.

VPA LA Inland Empire - Valbridge Property Advisors
HR Green Pacific, Inc.

Southstar Engineering & Consulting, Inc.

Transtech Engineers, Inc.

SERVICE CATEGORY FIRMS
Bureau Veritas
HR Green Pacific, Inc.

NV5, Inc.

TKE Engineering, Inc.

Willdan Engineering
CL Surveying and Mapping
Coast Surveying, Inc.

HR Green Pacific, Inc.

NV5, Inc.

TKE Engineering, Inc.

Bureau Veritas
HR Green Pacific, Inc.

NV5, Inc.

TKE Engineering, Inc.

Willdan Engineering

SERVICE CATEGORY FIRMS
General Technologies and Solutions (GTS)
HR Green Pacific, Inc.

LSA Associates, Inc.

Alta Planning + Design, Inc.

Fehr & Peers
Kittelson & Associates, Inc.

KOA Corporation
Iteris, Inc.

Linscott, Law & Greenspan, Engineers
System Metrics Group, Inc.

LAND DEVELOPMENT
Right of Way Appraisal
Grant and Funding Administration
Right of Way Acquisition
Land Development Improvement Plan
Checking
Land Development Map Checking
Land Development Drainage Study and
Sewer Area Study
Traffic Studies, Reports, Design Plans,
and related Environmental Documents
Preparation and Review
Comprehensive Transportation Planning
and Design Support
Traffic Signal Design and Operation
Support

TRAFFIC
June 2024 114

QUALIFIED FIRMS FOR ON-CALL ENGINEERING SERVICES
DE-24-195-SQ

SERVICE CATEGORY FIRMS
Aquatic Design Services Aquatic Design Group
IDS Group, Inc.

IMEG Corporation
PBK
IDS Group, Inc.

IMEG Corporation
PBK
Electrical Engineering Design
HVAC Mechanical Design

PUBLIC WORKS
June 2024 115
City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3067 Agenda Date: 6/25/2024
Agenda #: O. Category: Consent Calendar
FROM:

Police Department
SUBJECT:

Police Department Monthly Information Update
RECOMMENDATION:

Accept the Police Department monthly information update for April 2024.

COUNCIL GOALS:
· Operate in a businesslike manner by creating a memorable customer experience with every interaction.
· Increase citizen involvement by informing the public about issues, program, and accomplishments.
· Concentrate on Inter-governmental relations by establishing partnerships and positive working relationships with other public agencies providing services to residents and local businesses.

DISCUSSION:

The April 2024 monthly information report has been completed. Once the report is accepted by the City Council it will be featured on the Department website.

FISCAL IMPACT:

There is no fiscal impact.

MOTION:

Approve staff recommendation.

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POLICE DEPARTMENT

MONTHLY REPORT
April 2024
117

NOTEWORTHY EVENTS
• Sergeant Kyle Guthrie graduated the Sherman Block Leadership Institute Class #522. • Lieutenant Tusant hosted the Area Three “Area Commander Meeting” at Citrus Elementary School.
• Fontana Police Dispatchers were honored during National Public Safety Telecommunications Week.
• Fontana Police supported the Special Olympics.
• Fontana Police Animal Services Officers were honored for National Animal Service Officer Week.
• RRT, Gangs, and Narcotic Units seized multiple illegal firearms. • ICAC arrested several adults for child pornography.

KA1
118
Slide 2
KA1 Kevin Anderson, 2/9/2021
119
120

CITYWIDE
• Priority 1 response time- 4:43 (Emergency calls like subject not breathing, shots fired, and other immediate risk to life/safety)
• Calls for service- 8,851
• Total Traffic Accidents- 176
• Non-Injury- 129, Injury - 47
• Total arrests- 396
• Hispanic- 271, White- 48 , Black- 72, All others races- 5 • Total Group A Offenses- 623
• Crimes Against Persons- 138
• Crimes Against Property- 338
• Crimes Against Society- 147
121
CITYWIDE• Crimes Against Person- 138
• Homicide- 0
• Sex Offenses- 12
• Assault- 121
• Kidnapping- 5
• Other- 0
• Crimes Against Property- 338
• Robbery- 11
• Burglary- 25
• Larceny- 133
• Destruction of Property- 31
• Fraud- 29
• Possession of Stolen Property- 51
• Motor Vehicle Theft- 43
• Other Miscellaneous Property Crimes- 15
• Crimes Against Society- 147
• Drug and Paraphernalia Possession- 99
• Possession of Child Pornography- 4
• Possession of Weapons- 43
• Other Miscellaneous Crimes- 1
122

CRIMES BY BEAT
• Police Department Beat system is NOT
geographically the same as City Council
representation Districts
• Beat 1- All area north of 210 Freeway
• Beat 2- All area south of 210 Freeway and
north of Foothill
• Beat 3- All area south of Foothill and north
of 10 Freeway
• Beat 4- All area south of the 10 Freeway
Area 1
Area 2
Area 3
Area 4
123
BEAT 1

AREA COMMANDER IS LIEUTENANT KYLE SLUSSER
EMAIL- [email protected]
DESK- (909) 350-7716
• Total Group A Offenses- 86
• Crimes Against Persons- 10
• Crimes Against Property- 67
• Crimes Against Society- 9
124
BEAT 2

AREA COMMANDER IS LIEUTENANT MATT KRAUT
EMAIL- [email protected]
DESK- (909) 356-7142
• Total Group A Offenses- 131
• Crimes Against Persons- 50
• Crimes Against Property- 70
• Crimes Against Society- 11
125
BEAT 3

AREA COMMANDER IS LIEUTENANT CHRIS TUSANT
EMAIL – [email protected]
DESK – (909) 350-7706
• Total Group A Offenses- 254
• Crimes Against Persons- 59
• Crimes Against Property- 127
• Crimes Against Society- 68
126
Beat 4

AREA COMMANDER IS LIEUTENANT TRACY DILLS
EMAIL – [email protected]
DESK – (909) 350-7707
•Total Group A Offenses- 95
•Crimes Against Persons- 18
•Crimes Against Property- 73
•Crimes Against Society- 4
127

ADDITIONAL USEFUL INFORMATION
• For more information regarding specific geographical crime data, visit www.crimemapping.com and enter your zip code
• Police Department information line- (909) 350-7740
• Police Department Dispatch non-emergency line- (909) 350-7700 • Anonymous crime reporting (909) 356-TIPS to leave a recorded message
• Report Graffiti on City Property- (909) 350-GONE
• Office of the Chief- (909) 350-7702 or [email protected] 128
City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3069 Agenda Date: 6/25/2024
Agenda #: P. Category: Consent Calendar
FROM:

Engineering
SUBJECT:

Award a Construction Contract for the ARPA - Fiber to City Facilities Project (Bid No. DE-24-181-SB) RECOMMENDATION:

DISCUSSION:

The City has determined the need for new conduit and fiber to be installed throughout the City in order to connect multiple City facilities to our Central Police Station, Traffic Management Center (TMC), and Information Technology programs and systems. These City facilities include the Mary Vagle Nature Center, South Fontana Park, Martin Tudor Jurupa Hills Regional Park, Cypress Neighborhood Center/Central City Park, Heritage Neighborhood Center, Don Day Neighborhood Center, and Fire Station 74.

BB&K, the City’s legal counsel, reviewed and approved the American Rescue Plan Act (ARPA) eligibility of the Fiber to City Facilities project under Federal Use Category 5.0 Infrastructure subsection 5.21 Broadband-Other. This project will utilize funds from the American Rescue Plan Act (ARPA) under the Water, Sewer, and Broadband Infrastructure Federal Use Category used to expand the City’s existing broadband infrastructure. The improvements consist of installing fiber optic cable, conduit, splice vaults, and splice canisters to obtain one continuous run. Once completed, the project will create dedicated fiber optic lines to all locations, providing stronger and more reliable bandwidth, promoting safety within the public facilities, and increase responsiveness from local emergency responders.

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File #: 21-3069 Agenda Date: 6/25/2024
Agenda #: P. Category: Consent Calendar
On May 7, 2024, at 2:00 p.m. the bids for this contract were opened. A total of 9 bids were received ranging from $1,443,140.00 to $3,533,005.71. GA Technical Services, Inc. is the lowest bidder in the amount of $1,443,140.00. The Engineer's estimate was $1,469,592.93. After reviewing the proposed bid documents, Purchasing staff has determined GA Technical Services, Inc. to be the lowest responsive and responsible bidder.

FISCAL IMPACT:

The fiscal impact associated with the approval of this item is $1,443,140.00 for the full term of the contract and $144,314.00 for construction contingency. These amounts are included in the FY 2023- 2024 available budget in 37600059-302-A-8330 and 37600059-302-A-8331, respectively, from the ARPA Fund. All future costs will be included in subsequent fiscal year budgets.

MOTION:

Approve staff recommendation.

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PROJECT LOCATIONFONTANA FIBER OPTIC CONNECTIVITY PROJECTSEGMENT: MARY VAGLE NATURE CENTER 131
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PROJECT LOCATIONFONTANA FIBER OPTIC CONNECTIVITY PROJECTSEGMENT: SOUTH FONTANA PARK 132
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PROJECT LOCATIONFONTANA FIBER OPTIC CONNECTIVITY PROJECTSEGMENT: MARTIN TUDOR JURUPA HILLS REGIONAL PARK 133
PROJECT LOCATIONFONTANA FIBER OPTIC CONNECTIVITY PROJECTSEGMENT: CYPRESS NEIGHBORHOOD CENTER AND CENTRAL CITY PARK N01 inch = 800 feet1600800
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PROJECT LOCATIONFONTANA FIBER OPTIC CONNECTIVITY PROJECTSEGMENT: HERITAGE NEIGHBORHOOD CENTER 135
FONTANA FIBER OPTIC CONNECTIVITY PROJECTSEGMENT: DON DAY NEIGHBORHOOD CENTERAND FIRE STATION 74 N01 inch = 800 feet1600800PROJECT LOCATION
136
Bid Results
ARPA – Fiber to City Facilities
DE-24-181-SB

1. GA Technical Services, Inc. $1,443,140.00
Glendora, CA

2. Innovative Engineering Systems $1,579,192.50
Bakersfield, CA

3. SECC Corporation $1,826,833.75
Corona, CA

4. Elecnor Belco Electric, Inc. $2,150,926.00
Chino, CA

5. Baker Electric, Inc. $2,266,795.90
Escondido, CA

6. Crosstown Electrical & Data, Inc. $2,452,773.00
Irwindale, CA

7. HP Communications, Inc. $2,532,067.05
Corona, CA

8. DBX, Inc. $2,713,160.00
Temecula, CA

9. HHS Construction, LLC $3,533,005.71
Ontario, CA

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City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3072 Agenda Date: 6/25/2024
Agenda #: Q. Category: Consent Calendar
FROM:

Engineering
SUBJECT:

Approve a Professional Services Agreement for Engineering Design Services for the Arrow Boulevard Sewer Main Improvement Project (DE-24-202-SP) RECOMMENDATION:

2. Approve and authorize the use of funds in the amount of $355,618 from Fund 302 as part of the City’s American Rescue Plan Act Expenditure Plan (ARPA).

DISCUSSION:

The Arrow Blvd Sewer Main Improvement project consists of the conversion from septic to sewer system on Arrow Boulevard between Ilex Street to Beech Avenue, Cherry Avenue from Arrow Boulevard to Foothill Boulevard, and Beech Avenue from Arrow Boulevard to Foothill Boulevard as identified in the City’s Sewer Master Plan. The project’s infrastructure goal is to construct sewer mainlines to fully serve the identified locations, including but not limited to reconstruction of curb, gutter, and ADA complaint curb ramps necessary as a result of street rehabilitation improvements and warranted by the project.

As a sewer infrastructure project, this project will utilize funds from the American Rescue Plan Act (ARPA) under the Water, Sewer and Broadband Infrastructure Federal Use category. BB&K, the City’s legal counsel, reviewed and approved the ARPA eligibility of the Septic to Sewer project under Federal Use Category 5 Infrastructure subsection 5.18 Water and Sewer: Other. Additionally, this project is included as part of the council approved ARPA expenditure plan.

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File #: 21-3072 Agenda Date: 6/25/2024
Agenda #: Q. Category: Consent Calendar
Since the City of Fontana maintains sewer within the Western Sphere area, the City will complete the design of sewer design and the County will take over the construction of the project.

Staff solicited and Request for Proposal by notifying 46 prequalified firms through the Purchasing Office. Forty-two (42) prospective firms downloaded the RFP documents, and a proposal was received from three (3) engineering firms interested in providing design services for the project on May 23, 2024. The proposal was evaluated based on several considerations including experience with similar work, understanding of scope and issues, along with available staff and schedule. The proposals fee had the range of $355,618 to $625,931.09. As a result, the staff recommends approval of a Professional Services Agreement with TKE Engineering, Inc. for Engineering Design Services for the above-mentioned project. The total not-to-exceed amount of the professional service agreement is $355,618 and includes optional tasks.

FISCAL IMPACT:

The fiscal impact associated with the approval of this item is $355,618 for the full term of the Professional Services Agreement. This amount is included in the FY 2023-24 budget in 37600036- 302-A-8118 from the ARPA 302 Fund.

MOTION:

Approve staff recommendation.

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ARROW BOULEVARD SEWER MAIN IMPROVEMENT PROJECTPROJECT LOCATION 145
Desing Services for Arrow Blvd Sewer Main
Improvement Project
DE-24-202-SP
Ranking

Firms Rank

1. TKE Engineering, Inc. 1
Riverside, CA

2. GHD, Inc. 2
Irvine, CA

3. IMEG Corporation 3
Ontario, CA

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1 CITY OF FONTANA

PROFESSIONAL SERVICES AGREEMENT
DE-24-202-SP

This Agreement is made and entered into as of June 12th, 2024 by and between the City of Fontana, a public agency organized and operating under the laws of the State of California with its principal place of business at 8353 Sierra Avenue, Fontana, California 92335 (“City”), and TKE Engineering Inc., a corporation with its pr incipal place of business at 2305 Chicago Ave, Riverside CA 92507 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City is a public agency of the State of Californ ia and is in need of professional services for the following project:

Engineering design services for Arrow Boulevard Sewer Main Project No. DE-24-202-SP

(hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessar y qualifications to provide such services.

C. The Parties desire by this Agreement to establis h the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.” This project consi sts of the conversion from septic to sewer system on Arrow Blvd between Ilex Street to Beech A venue, Cherry Avenue from Arrow Blvd to Foothill Blvd, and Beech Avenue from Arrow Blvd to Foothill Blvd per the City’s Master Plan of Sewer. The project’s infrastructure goal is to cons truct sewer mainlines to fully serve the identified locations including but not limited to r econstruction of curb, gutter, and ADA complaint curb ramps as a result of street rehabilitation imp rovements warranted by the project. The work shall be designed as phased work for bidding and co nstruction purposes. Sewer connections to existing properties will not be part of this project.

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for serv ices rendered by Consultant under this Agreement exceed the sum of $ 355,618. This amount is to cover all printing and related costs, and the City will not p ay any additional fees for printing expenses.

Periodic payments shall be made within 30 days of r eceipt of an invoice which includes a 147
99999.91910\40791408.1

2 detailed description of the work performed. Paymen ts to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant o r the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or tim e schedule. An amendment to this Agreement shall be prepared by the City and execute d by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and o ther evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

5. Time of Performance
Consultant shall perform its services in a prompt a nd timely manner and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). Consultant shall complete the services required hereunder within Exhibit C. The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyon d the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; ea rthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work s lowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-perform ing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued p erformance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws , ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, a s requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. 148
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3 c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care
Consultant’s services will be performed in accordan ce with generally accepted professional practices and principles and in a mann er consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer th is Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer wi thout such consent shall be void and without legal effect and shall constitute grounds for termi nation. Subcontracts, if any, shall contain a provision making them subject to all provisions sti pulated in this Agreement. Nothing contained herein shall prevent Consultant from employing inde pendent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an emp loyee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.

11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured al l insurance required under this section. In addition, Consultant shall not allow any subcontrac tor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, dur ing the performance of all work under this Agreement, in am ounts not less than specified herein, Commercial General Liability Insurance, in a form a nd with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insu rance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Li ability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must i nclude coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
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4 (4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclu sion deleted
(7) Contractual Liability with respect to this Agre ement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or p rovisions limiting coverage for (1) contractual liability; (2) cross l iability exclusion for claims or suits by one insured against another; (3) products/completed ope rations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, off icers, employees, agents and City designated volunteers additional in sured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize eit her deductibles or provide coverage excess of a self-insured retention , subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-o wned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance sh all be at least as broad as Insurance Services Office Form Number CA 0 0 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, o fficers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the a utomobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of th e provisions of Section 3700 of the California Labor Code which req uires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply wit h such provisions before commencing work under this Agreement.

(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the per formance of the work under this Agreement, the Consultant shall maintain full compensation ins urance for all persons employed directly by him/her to carry out the work contemplated under th is Agreement, all in accordance with the 150
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5 “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Emp loyer’s Liability Coverage in amounts indicated herein. Consultant shall require all sub consultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.

d. Professional Liability (Errors and Omissions)
At all times during the performance of the work und er this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy for m coverage specifically designed to protect against acts, errors or omissions of the Consultant . “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurr ence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage

Automobile Liability $1,000,000 combined single l imit Employer’s Liability $1,000,000 per accident or d isease Professional Liability $1,000,000 per claim and a ggregate (errors and omissions)

(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverag e, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. A ny available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers c ertifying to the coverage of all insurance required herein. Such evidence shall include origi nal copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsemen ts. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additio nal insureds, where appropriate, the type and 151
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6 amount of the insurance, the location and operation s to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thir ty (30) days prior written notice of cancellation of any policy requir ed by this Agreement, except that the Consultant shall provide at least ten (10) days pri or written notice of cancellation of any such policy due to non-payment of premium. If any of th e required coverage is cancelled or expires during the term of this Agreement, the Consultant s hall deliver renewal certificate(s) including the General Liability Additional Insured Endorsemen t to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Au tomobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintai ned by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant s hall maintain such coverage continuously for a period of at least three years after the completi on of the work under this Agreement.

Consultant shall purchase a one (1) year extended r eporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for t he professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, a nd volunteers or shall specifically allow Consultant or others providing insurance evidence i n compliance with these specifications to waive their right of recovery prior to a loss. Cons ultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separat ely to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Con sultant’s indemnification obligations to the City and shall not preclude the City from taking su ch other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by accept able insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or com panies with a current A.M. Best's rating of no less than A :VII and admitted to transact in the business of insurance in the State of California, o r otherwise allowed to place insurance through surplus line brokers under applicable provi sions of the California Insurance Code or any federal law.
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7 i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any ap proval of said insurance by the City, is not intended to and shall not in any manner limit o r qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to thi s Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreemen t, any policy of insurance required under this Agreement does not co mply with these specifications or is canceled and not replaced, City has the right but n ot the duty to obtain the insurance it deems necessary and any premium paid by City will be prom ptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Con sultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provid e complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, off icers, employees, agents or volunteers shall be personally responsible for a ny liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultan t shall not allow any subcontractors or subconsultants to commence work o n any subcontract until they have provided evidence satisfactory to the City that the y have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Cit y as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exac t same coverage. If requested by Consultant, City may approve different scopes or mi nimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification .
a. To the fullest extent permitted by law, Consulta nt shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any a nd all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other r elated costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design p rofessional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consult ant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of 153
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8 competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of Cal ifornia Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “p ublic works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are bein g performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees t o fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabiliti es, costs, penalties or interest arising out of any failure or alleged failure to comply with the P revailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to compl y with all California Labor Code provisions, which include but are not limited to prevailing wag es (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Lab or Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the La bor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a publi c works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Co de Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such s ervices must be registered with the Department of Industrial Relations. Consultant sha ll maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a p ublic works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to complian ce monitoring and enforcement by the Department of Industrial Relatio ns. It shall be Consultant’s sole responsibility to comply with all applicable regist ration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its offi cials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies t hat it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shal l require all subconsultants and sub- subconsultants to comply with the same.
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9 15. Reserved

16. Laws and Venue.

This Agreement shall be interpreted in accordance w ith the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situat ed in the County of San Bernardino, State of California.
17 Termination or Abandonment
a. City has the right to terminate or abandon any p ortion or all of the work under this Agreement by giving ten (10) calendar da ys written notice to Consultant. In such event, City shall be immediately given title and po ssession to all original field notes, drawings and specifications, written reports and other docum ents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work co mpleted prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services perf ormed during such task shall be the reasonable value of such services, based on an amou nt mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein.

Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provi de further services under this Agreement upon thirty (30) calendar days’ writ ten notice to City only in the event of substantial failure by City to perform in accordanc e with the terms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in “Te rmination or Abandonment,” above, all original field notes, written reports, D rawings and Specifications and other documents, produced or developed for the Project sh all, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

19. Organization
Consultant shall assign Estephany Monroy as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

20. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

21. Notice

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10 Any notice or instrument required to be given or de livered by this Agreement may be given or delivered by depositing the same in any Un ited States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

City of Fontana
8353 Sierra Avenue
Fontana, California 92335
Attn: Estephany Monroy, Engineering
CONSULTANT:

TKE Engineering, Inc.
2305 Chicago Ave,
Riverside CA 92507
Michael Thornton

and shall be effective upon receipt thereof.

22. Third Party Rights
Nothing in this Agreement shall be construed to giv e any rights or benefits to anyone other than the City and the Consultant.

23. Equal Opportunity Employment.

Consultant represents that it is an equal opportuni ty employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other intere sts protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Entire Agreement
This Agreement, with its exhibits, represents the e ntire understanding of City and Consultant as to those matters contained herein, an d supersedes and cancels any prior or contemporaneous oral or written understanding, prom ises or representations with respect to those matters covered hereunder. Each Party acknow ledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by bot h Parties hereto. This is an integrated Agreement.

25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.

26. Successors and Assigns
This Agreement shall be binding upon and shall inur e to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operatio n of law or otherwise any or all of its rights, 156
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11 burdens, duties or obligations without the prior wr itten consent of City. Any attempted assignment without such consent shall be invalid and void.

27. Non-Waiver
None of the provisions of this Agreement shall be c onsidered waived by either Party, unless such waiver is specifically specified in writing.

28. Time of Essence
Time is of the essence for each and every provision of this Agreement.

29. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants , including engineers, in connection with this Project or other projects.

30. Prohibited Interests
Consultant maintains and warrants that it has not e mployed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or othe r consideration contingent upon or resulting from the award or making of this Agreement. For br each or violation of this warranty, City shall have the right to rescind this Agreement without li ability. For the term of this Agreement, no director, official, officer or employee of City, du ring the term of his or her service with City, shal l have any direct interest in this Agreement, or obta in any present or anticipated material benefit arising therefrom.

31. Federal Requirements
When funding for the services is provided, in whole or in part, by an agency of the federal government, Consultant shall also fully and adequately comply with the provisions included in Exhibit “D” (Federal Requirements) atta ched hereto and incorporated herein by reference (“Federal Requirements”). With respect t o any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
[SIGNATURES ON FOLLOWING PAGE]
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12 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

CITY OF FONTANA

By:

Matthew C. Ballantyne
City Manager
VENDOR NAME.

By:

Michael Thornton
President

Attest:

By:

Germaine McClellan Key
City Clerk

By:

Phillip Burum
Deputy City Manager

Approved as to form:

Best Best & Krieger LLP
City Attorney

By: _____________________________
Gia Kim
Director of Engineering / City Engineer

IN COMPLIANCE WITH CONTRACT INSURANCE REQUIREMENTS

By: ______________________________
Rakesha Thomas
Human Resources & Risk Management Director

IN COMPLIANCE WITH PURCHASING AND CONTRACT ADMINIST RATION POLICIES/PROCEDURES

___________________________________
Jessica Brown
Chief Financial Officer

Purchasing Office

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13 EXHIBIT A
Scope of Services

This project consists of the conversion from septic to sewer system on Arrow Blvd between Ilex Street to Beech Avenue, Cherry Avenue from Arrow Bl vd to Foothill Blvd, and Beech Avenue from Arrow Blvd to Foothill Blvd per the City’s Master Plan of Sewer. The project’s infrastructure goal is to construct sewer mainlines to fully serve the identified locations including but not limited to reconstruction of curb, gutter and ADA c omplaint curb ramps as a result of street rehabilitation improvements warranted by the projec t. The work shall be designed as phased work for bidding and construction purposes. Sewer connections to existing properties will not be part of this project.

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14 EXHIBIT B
Schedule of Charges/Payments

Consultant will invoice City on a monthly cycle. C onsultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform City regarding any out-of-scope work being performed by Consultant. This is a time-and- materials contract.

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15 EXHIBIT C
Activity Schedule
Items 1.2 thru 1.5 described above are scheduled to commence in 2024, or as determined by the date of Contract execution. First plan check submittal (60% Complete) for all the Construction Plans (unless noted otherwise) shall be delivered to the City of Fontana within 90 calendar days of receiving the notice to proceed. The plan will be reviewed by both the City of Fontana and the County of San Bernardino. The plan check process is assumed to require three checks (60%, 90% & 100% Submittal) with each plan check requiring approximately three-weeks for the City of Fontana and County of San Bernardino. Concurrent plan checks will be accepted.

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16 EXHIBIT D

Federal Requirements

Funds from the Coronavirus State Fiscal Recovery Fu nd and/or the Coronavirus Local Fiscal Recovery Fund, together known as the Coronavirus St ate and Local Fiscal Recovery Funds (“CSLFRF”) program, will be used to fund all or a portion of t his Agreement. As applicable, Consultant shall com ply with all federal requirements including, but not li mited to, the following, all of which are expressly incorporated herein by reference:
• Sections 602 and 603 of the Social Security Act a s added by Section 9901 of the American Rescue Plan Act of 2021 (“ARPA”);
• CSLFRF Final Rule, codified at 31 CFR Part 35;
• CSLFRF Guidance on Recipient Compliance and Repor ting Requirement, the most current version;
• 2 C.F.R. Part 200 – Uniform Administrative Requir ements, Cost Principles, and Audit Requirements for Federal Awards, other than such pr ovisions as the U.S. Department of the Treasury may determine are inapplicable to the CSLF RF program and subject to such exceptions as may be otherwise provided by the U.S. Department of the Treasury; • Treasury Coronavirus Local Fiscal Recovery Fund A ward Terms and Conditions; and Subcontracts, if any, shall contain a provision mak ing them subject to all of the provisions stipulated in this Agreement. With respect to any conflict between the Federal Contract Provisions an d the Agreement and/or the provisions of state law an d, except as otherwise required under federal law o r regulation, the Federal Contract Provisions shall control.

Consultant shall also comply with the following provisions:

1. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APP ENDIX II TO PART 200 – CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACT S UNDER FEDERAL AWARDS (2 C.F.R. § 200.327)
(a) Appendix II to Part 200 (A); Appendix II to Part 20 0 (B): Remedies for Breach; Termination for Cause/Convenience. The Agreement i ncludes remedies for breach and termination for cause and convenience.
(b) Appendix II to Part 200 (C) – Equal Employment Oppo rtunity: Except as otherwise provided under 41 C.F.R. Part 60, if this Agreement meets the definition of a “federally assisted construction contract” in 41 C. F.R. § 60-1.3, then Consultant shall comply with the following equal opportunity clause, in acc ordance with Executive Order 11246 of September 24, 1965 entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967 and implementation regulations at 41 C.F.R. Chapter 60:
(i) The Consultant will not discriminate against any em ployee or applicant for employment because of race, color, religion, se x, sexual orientation, gender identity, or 162
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17 national origin. The Consultant will take affirmati ve action to ensure that applicants are employed, and that employees are treated during emp loyment without regard to their race, color, religion, sex, sexual orientation, gender id entity, or national origin. Such action shall include, but not be limited to the following: Empl oyment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or t ermination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (ii) The Consultant will, in all solicitations or advert isements for employees placed by or on behalf of the Consultant, state tha t all qualified applicants will receive consideration for employment without regard to race , color, religion, sex, sexual orientation, gender identity, or national origin.
(iii) The Consultant will not discharge or in any other m anner discriminate against any employee or applicant for employment be cause such employee or applicant has inquired about, discussed, or disclosed the compens ation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions d iscloses the compensation of such other employees or applicants to individuals who do not o therwise have access to such information, unless such disclosure is in response to a formal c omplaint or charge, in furtherance of an investigation, proceeding, hearing, or action, incl uding an investigation conducted by the employer, or is consistent with the Consultant's legal duty to furnish information. (iv) The Consultant will send to each labor union or rep resentative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (v) The Consultant will comply with all provisions of E xecutive Order 11246 of September 24, 1965, and of the rules, regulation s, and relevant orders of the Secretary of Labor.
(vi) The Consultant will furnish all information and rep orts required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will p ermit access to his books, records, and accounts by the administering agency and the Secret ary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (vii) In the event of the Consultant’s noncompliance with the nondiscrimination clauses of this Agreement or with any of the said rules, regulations, or orders, this Agreement may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further G overnment contracts or federally assisted 163
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18 construction contracts in accordance with procedure s authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (viii) The Consultant will include the portion of the sent ence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulation s, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 1 1246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Consultant will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided , however, that in the event a Consultant becomes inv olved in, or is threatened with, litigation with a subcontractor or vendor as a resu lt of such direction by the administering agency, the Consultant may request the United State s to enter into such litigation to protect the interests of the United States.

The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it par ticipates in federally assisted construction work: Provided, That if the applicant so participating is a State o r local government, the above equal opportunity clause is not applicable to any a gency, instrumentality or subdivision of such government which does not participate in work on or under the Agreement.

The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations , and relevant orders of the Secretary of Labor, that it will furnish the administering agenc y and the Secretary of Labor such information as they may require for the supervision of such com pliance, and that it will otherwise assist the administering agency in the discharge of the agency 's primary responsibility for securing compliance.

The applicant further agrees that it will refrain f rom entering into any contract or contract modification subject to Executive Order 11246 of Se ptember 24, 1965, with a contractor debarred from, or who has not demonstrated eligibil ity for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the e qual opportunity clause as may be imposed upon contractors and subcontractors by the administ ering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Ord er. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or sus pend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received fr om such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. 164
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19 (c) Appendix II to Part 200 (D) – Davis-Bacon Act: Not applicable to this Agreement since it is funded by the CSLFRF.
(d) Appendix II to Part 200 (D) – Copeland “Antti-Kickb ack” Act: Not applicable to this Agreement since it is funded by the CSLFRF.
(e) Appendix II to Part 200 (E) – Contract Work Hours and Safety Standards Act:
(i) If this Agreement is in excess of $100,000 and invo lves the employment of mechanics or laborers, Consultant shall comply w ith 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. Part 5). Under 40 U.S.C. 3702, each contractor must be required to compute the wag es of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to co nstruction work and provide that no laborer or mechanic must be required to work in surrounding s or under working conditions which are unsanitary, hazardous or dangerous. These requireme nts do not apply to the purchases of supplies or materials or articles ordinarily availa ble on the open market, or contracts for transportation or transmission of intelligence.
(ii) Overtime Requirements. No contractor or subcontrac tor contracting for any part of the Contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of f orty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (iii) Violation; liability for unpaid wages; liquidated d amages. In the event of any violation of the clause set forth in paragraph (ii) of this section the Consultant and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such Consultant and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a te rritory, to such District or to such territory), for liquidated damages. Such liquidated damages sha ll be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages r equired by the clause set forth in paragraph (ii) of this section.
(iv) Withholding for unpaid wages and liquidated damages . The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Consultant or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any oth er federally-assisted contract subject to the 165
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20 Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to s atisfy any liabilities of such Consultant or subcontractor for unpaid wages and liquidated damag es as provided in the clause set forth in paragraph (iii) of this section.
(v) Subcontracts. The Consultant or subcontractor shal l insert in any subcontracts the clauses set forth in paragraph (ii ) through (v) of this Section and also a clause requiring the subcontractors to include these claus es in any lower tier subcontracts. The Consultant shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section. (f) Appendix II to Part 200 (F) – Rights to Inventions Made Under a Contract or Agreement:
(i) If the Federal award meets the definition of “fundi ng agreement” under 37 C.F.R. § 401.2(a) and the non-Federal entity wis hes to enter into a contract with a small business firm or nonprofit organization regarding t he substitution of parties, assignment or performance of experimental, developmental, or rese arch work under that “funding agreement,” the non-Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizatio ns and Small Business Firms Under Government Grants, Contracts and Cooperative Agreem ents), and any implementing regulations issued by the Federal awarding agency.
(ii) The regulation at 37 C.F.R. § 401.2(a) currently de fines “funding agreement” as any contract, grant, or cooperative a greement entered into between any Federal agency, other than the Tennessee Valley Aut hority, and any contractor for the performance of experimental, developmental, or rese arch work funded in whole or in part by the Federal government. This term also includes any assignment, substitution of parties, or subcontract of any type entered into for the perfor mance of experimental, developmental, or research work under a funding agreement as defined in the first sentence of this paragraph. (g) Appendix II to Part 200 (G) – Clean Air Act and Fed eral Water Pollution Control Act: If this Agreement is in excess of $150,000, Co nsultant shall comply with all applicable standards, orders, or requirements issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). (i) Pursuant to the Clean Air Act, (1) Consultant agree s to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees t o include these requirements in each subcontract exceeding $150,000.
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21 (ii) Pursuant to the Federal Water Pollution Control Act , (1) Consultant agrees to comply with all applicable standards, ord ers or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification t o the Federal awarding agency and the appropriate Environmental Protection Agency Regiona l Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000. (h) Appendix II to Part 200 (H) – Debarment and Suspens ion: A contract award (see 2 C.F.R. § 180.220) must not be made to parties lis ted on the government wide exclusions in the System for Award Management (SAM), in accordanc e with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 C.F.R. par t 1986 Comp., p. 189) and 12689 (3 C.F.R. part 1989 Comp., p. 235), “Debarment and Suspension .” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (i) This Agreement is a covered transaction for purpose s of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Consultant is requir ed to verify that none of the Consultant, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (ii) Consultant must comply with 2 C.F.R. pt. 180, subp art C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to c omply with these regulations in any lower tier covered transaction it enters into.
(iii) This certification is a material representation of fact relied upon by City. If it is later determined that Consultant did not comp ly with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iv) Consultant warrants that it is not debarred, suspen ded, or otherwise excluded from or ineligible for participation in an y federal programs. Consultant also agrees to verify that all subcontractors performing work unde r this Agreement are not debarred, disqualified, or otherwise prohibited from particip ation in accordance with the requirements above. Consultant further agrees to notify the Cit y in writing immediately if Consultant or its subcontractors are not in compliance during the term of this Agreement. (i) Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act: If this Agreement is in excess of $100,000, Consultant shall have submitted and fi led the required certification pursuant to the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1353) . If at any time during the Contract term funding exceeds $100,000.00, Consultant shall file with the City the Federal Standard Form LLL titled “Disclosure Form to Report Lobbying.” Consu ltants that apply or bid for an award exceeding $100,000 must file the required certifica tion. Each tier certifies to the tier above that it will not and has not used Federal appropriated f unds to pay any person or organization for influencing or attempting to influence an officer o r employee of any agency, a member of 167
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22 Congress, officer or employee of Congress, or an em ployee of a member of Congress in connection with obtaining any Federal contract, gra nt or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying wit h non-Federal funds that takes place in connection with obtaining any Federal award. Such d isclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. (j) Appendix II to Part 200 (J) – §200.323 Procurement of Recovered Materials:
(i) Consultant shall comply with section 6002 of the So lid Waste Disposal Act, as amended by the Resource Conservation and Re covery Act. The requirements of Section 6002 include procuring only items designated in gui delines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfac tory level of competition, where the purchase price of the item exceeds $10,000 or the value of t he quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. (ii) In the performance of this Agreement, the Consultan t shall make maximum use of products containing recovered materi als that are EPA-designated items unless the product cannot be acquired: Competitively withi n a timeframe providing for compliance with the contract performance schedule; Meeting con tract performance requirements; or At a reasonable price.
(iii) Information about this requirement, along with the list of EPA-designate items, is available at EPA’s Comprehensive Procurem ent Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. (iv) The Consultant also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.” (k) Appendix II to Part 200 (K) – §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment:
(i) Consultant shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Agreement. As descr ibed in Public Law 115–232, section 889, covered telecommunications equipment is telecommuni cations equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).
(1) For the purpose of public safety, security of gover nment facilities, physical security surveillance of critical infrastr ucture, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications 168
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23 Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
(2) Telecommunications or video surveillance services p rovided by such entities or using such equipment.
(3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretar y of Defense, in consultation with the Director of the National Intelligence or the Direct or of the Federal Bureau of Investigation, reasonably believes to be an entity owned or contro lled by, or otherwise connected to, the government of a covered foreign country.
(ii) See Public Law 115-232, section 889 for additional information. (l) Appendix II to Part 200 (L) – §200.322 Domestic Preferences for Procurement:
(i) Consultant shall, to the greatest extent practicabl e, purchase, acquire, or use goods, products, or materials produced in the U nited States (including but not limited to iron, aluminum, steel, cement, and other manufactur ed products). The requirements of this section must be included in all subcontracts
(ii) For purposes of this section:
(1) “Produced in the United States’’ means, for iron an d steel products, that all manufacturing processes, from th e initial melting stage through the application of coatings, occurred in the United States. (2) ‘‘Manufactured products’’ means items and construct ion materials composed in whole or in part of nonferrou s metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride p ipe; aggregates such as concrete; glass, including optical fiber; and lumber.

2. COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY COR ONAVIRUS STATE AND

LOCAL FISCAL RECOVERY FUND AWARD TERMS AND CONDITIONS
(a) Maintenance of and Access to Records. Consultant s hall maintain records and financial documents sufficient to evidence complian ce with section 603(c) of ARPA, Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing. Consultant agrees to provide the CITY, Treasury Office of Inspector General and the Government Accountability Office, or any of their a uthorized representatives access to any books, documents, papers, and records (electronic a n otherwise) of the Consultant which are directly pertinent to this Agreement for the purpos es of conducting audits or other investigations. Records shall be maintained by Con sultant for a period of five (5) years after completion of the project.
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24 (b) Compliance with Federal Regulations. Consultant ag rees to comply with the requirements of section 603 of ARPA, regulations ad opted by Treasury pursuant to section 603(f) of ARPA, and guidance issued by Treasury reg arding the foregoing. Consultant also agrees to comply with all other applicable federal statutes, regulations, and executive orders, including, without limitation, the following:
(i) Universal Identifier and System for Award Managemen t (SAM), 2 C.F.R.

Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference.
(ii) Reporting Subaward and Executive Compensation Infor mation, 2 C.F.R.

Part 170, pursuant to which the award term set fort h in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference.
(iii) OMB Guidelines to Agencies on Governmentwide Debarm ent and Suspension (Nonprocurement), 2 C.F.R. Part 180, inc luding the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subje ct to 2 C.F.R. Part 180 and Treasury’s implementing regulation at 31 C.F.R. Part 19.
(iv) Recipient Integrity and Performance Matters, pursua nt to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference.
(v) Governmentwide Requirements for Drug-Free Workplace , 31 C.F.R. Part

20. (vi) New Restrictions on Lobbying, 31 C.F.R. Part 21. (vii) Uniform Relocation Assistance and Real Property Acq uisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations.
(c) Compliance with Federal Statutes and Regulations Pr ohibiting Discrimination.

Consultant agrees to comply with statutes and regul ations prohibiting discrimination applicable to the CSLFRF program including, without limitation, the following:
(i) Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury’s implementing regulations at 31 C.F.R. Pa rt 22, which prohibit discrimination on the basis of race, color, or national origin under prog rams or activities receiving federal financial assistance.
(ii) The Fair Housing Act, Title VIII of the Civil Right s Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in ho using on the basis of race, color, religion, national origin, sex, familial status, or disability.
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25 (iii) Section 504 of the Rehabilitation Act of 1973, as a mended (29 U.S.C. § 794), which prohibits discrimination on the basis o f disability under any program or activity receiving federal financial assistance.
(iv) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury’s implementing regulations at 3 1 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance. (v) Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimin ation on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto.
(d) False Statements. Consultant understands that maki ng false statements or claims in connection with the CSLFRF program is a v iolation of federal law and may result in criminal, civil, or administrative sanctions, inclu ding fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law.
(e) Hatch Act. If Consultant is a public agency, Consu ltant agrees to comply, as applicable, with the requirements of the Hatch Act (5 U.S.C. section 1501-1508 and 7324-7328), which limit certain political activities of State o r local government employees whose principal employment is in connection with an activity financ ed in whole or in part by this federal assistance.
(f) Protections for Whistleblowers.
(i) In accordance with 41 U.S.C. § 4712, Consultant may not discharge, demote, or otherwise discriminate against an employ ee in reprisal for disclosing to any of the list of persons or entities provided below, informa tion that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contrac t or grant, a substantial and specific danger to public health or safety, or a violation of law, rul e, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. (ii) The list of persons and entities referenced in the paragraph above includes the following:
(1) A member of Congress or a representative of a commi ttee of Congress;
(2) An Inspector General;
(3) The Government Accountability Office;
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26 (4) A Treasury employee responsible for contract or gra nt oversight or management;
(5) An authorized official of the Department of Justice or other law enforcement agency;
(6) A court or grand jury; or
(7) A management official or other employee of Consulta nt, or a subcontractor who has the responsibility to investigate, discover, or address misconduct. (g) Increasing Seat Belt Use in the United States. Pur suant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Consultant is e ncouraged to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented or personally owned vehicles, and encourage its subcontractors to do the same (h) Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), Consultant should encourag e its employees and subcontractors to adopt and enforce policies that ban text messaging while driving, and Consultant should establish workplace safety policies to decrease accidents caused by distracted drivers. (i) Assurances of Compliance with Civil Rights Requirem ents. The Civil Rights Restoration Act of 1987 provides that the provision s of this assurance apply to the Contract, including, but not limited to, the following:
(i) Consultant ensures its current and future complianc e with Title VI of the Civil Rights Act of 1964, as amended, which prohibi ts exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal funds, of any person in the United States on the gr ound of race, color, or national origin (42 U.S.C. § 2000d et seq. ), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive ord ers such as Executive Order 13166; directives; circulars; policies; memoranda and/or guidance documents. (ii) Consultant acknowledges that Executive Order 13166, “Improving Access to Services for Persons with Limited English Profic iency (LEP),” seeks to improve access to federally assisted programs and activities for indi viduals who, because of national origin, are limited in their English proficiency. Consultant un derstands that the denial of access to persons to its programs, services and activities because of their limited proficiency in English is a form of national origin discrimination prohibited under Tit le VI of the Civil Rights Act of 1964.

Accordingly, Consultant shall initiate reasonable s teps, or comply with Treasury’s directives, to ensure meaningful access to its programs, services and activities to LEP persons. Consultant understands and agrees that meaningful access may e ntail providing language assistance services, including oral interpretation and written translation where necessary to ensure effective communication in the Project.
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27 (iii) Consultant agrees to consider the need for language services for LEP persons during development of applicable budgets an d when conducting programs, services and activities. As a resource, the Department of th e Treasury has published its LEP guidance at 70 FR 6067. For more information on LEP, please visit http://www.lep.gov. (iv) Consultant acknowledges and agrees that compliance with this assurance constitutes a condition of continued receipt of fed eral financial assistance and is binding upon Consultant and Consultant’s successors, transferees and assignees for the period in which such assistance is provided.
(v) Consultant agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulation s between the Consultant and the Consultant’s subcontractors, successors, transferees and assignees:

The subcontractor, successor, transferee and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also extends protection to persons with “Limited English proficiency” in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement).

(vi) Consultant understands and agrees that if any real property or structure is provided or improved with the aid of federal fin ancial assistance by the Department of the Treasury, this assurance obligates the Consultant, or in the case of a subsequent transfer, the transferee, for the period during which the real pr operty or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any p ersonal property is provided, this assurance obligates the Consultant for the period during whic h it retains ownership or possession of the property.
(vii) Consultant shall cooperate in any enforcement or co mpliance review activities by the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. Cons ultant shall comply with information requests, on-site compliance reviews, and reporting requirements. (viii) Consultant shall maintain a complaint log and infor m the Department of the Treasury of any accusations of discrimination o n the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and 173
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28 implementing regulations and provide, upon request, a list of all such reviews or proceedings based on the complaint, pending or completed, inclu ding outcome. Consultant must also inform the Department of the Treasury if Consultant has received no complaints under Title VI. (ix) Consultant must provide documentation of an adminis trative agency’s or court’s findings of non-compliance of Title VI and efforts to address the non-compliance, including any voluntary compliance or other agreeme nts between the Consultant and the administrative agency that made the finding. If th e Consultant settles a case or matter alleging such discrimination, Consultant must provide docume ntation of the settlement. If Consultant has not been the subject of any court or administra tive agency finding of discrimination, please so state.
(x) If Consultant makes sub-awards to other agencies or other entities, Consultant is responsible for assuring that sub-rec ipients also comply with Title VI and all of the applicable authorities covered in this assurance.

3. CONTRACTING WITH SMALL AND MINORITY FIRMS, WOMEN’S BUSINESS ENTERPRISE AND LABOR SURPLUS AREA FIRMS (2 C.F.R. § 200.321)

(a) Consultant shall be subject to 2 C.F.R. § 200.321 and will take affirmative steps to assure that minority firms, women’s business enterp rises, and labor surplus area firms are used when possible and will not be discriminated against on the grounds of race, color, religious creed, sex, or national origin in consideration for an award. (b) Affirmative steps shall include:
(i) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
(ii) Assuring that small and minority businesses, and wo men's business enterprises are solicited whenever they are potential sources; (iii) Dividing total requirements, when economically feas ible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises;
(iv) Establishing delivery schedules, where the requirem ent permits, which encourage participation by small and minority busin ess, and women's business enterprises; and (v) Using the services/assistance of the Small Business Administration (SBA), and the Minority Business Development Agency (MBDA) of the Department of Commerce.

Consultant shall submit evidence of compliance with the foregoing affirmative steps when requested by the City.

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City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3075 Agenda Date: 6/25/2024
Agenda #: R. Category: Consent Calendar
FROM:

Innovation & Technology
SUBJECT:

Fontana 311 Customer Relationship Management System Renewal and Improvement RECOMMENDATION:

1. Award bid and authorize the City Manager to execute 3 year renewal subscription of SalesForce software/ platform with Salesforce in the amount of $619,909.20.

2. Approve and Authorize the City Manager to execute Contract Services agreement with StackNexus in the amount of $71,560.

3. Authorize the City Manager to execute any future amendments to the SalesForce and StackNexus agreements.

COUNCIL GOALS:
· Operate in a businesslike manner by improving services through the effective use of technology.
· Operate in a businesslike manner by correcting problems immediately. · Increase citizen involvement by seeking community input. · Increase citizen involvement by utilizing technology to promote communication and linkages in the community.

DISCUSSION:

In January 2022, Council approved the purchase of a 311 customer relationship management system (SalesForce) that would help residents, visitors and businesses locate services, information, file forms/complaints, or report problems like graffiti or road damage through the use of a unified online portal. The 311/SalesForce project was approved to be funded for 5 years of software subscriptions, for future anticipated improvements and additional program features found during the project. (File ID - 21-1111). (Project# 26101023)
Over the last 2 years, Fontana's use of the 311 / SalesForce Platform has expanded. Fontana has found new ways to leverage the 311 / SalesForce platform by adding additional online functionality to the public and streamlining internal workflows. This growth has created the demand for additional programming and development in the SalesForce platform as well as the need to additional system user licenses.

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File #: 21-3075 Agenda Date: 6/25/2024
Agenda #: R. Category: Consent Calendar
On May 9, 2023, Council approved the Fontana 311 project as a leveraged project which included implementation costs and subscription costs. Additionally, BBK, legal counsel, reviewed and approved the American Rescue Plan Act (ARPA) eligibility of the Fontana 311 project under Federal Use Category 3 Public Health-Negative Economic Impact: Public Sector Capacity Infrastructure subsection 3.4 Public Sector Capacity: Effective Service Delivery.

Fontana is entering into its 3rd year of it's SalesForce subscription (July 1, 2024), and needs to renew its software subscription and add additional user counts. Additionally, staff requests the adding of Public Sector Foundation feature set/licensing to allow for continued expansion and use of the SalesForce platform to better serve the community. Staff would like to contract 1000 hours for new/expanded Salesforce software development/programming.

A formal bidding process was performed, and SalesForce submitted the lowest bid with manufacturer direct pricing in the amount of $619,909.20 (Bid# IT-24-212-SB).

Software development/programming contract services went through an informal bidding process, where StackNexus came in as the low bidder in the amount of $71,560.

FISCAL IMPACT:

A 3-year contract term was sought to lock in a fixed price and avoid annual pricing increases for 3 years. This also allows Fontana to take advantage of multiyear commitment discounts.

The first 2.5 years of the contract (7/1/24 - 12/31/26) will be funded through ARPA funding previously approved by City Council - $516,591. The remaining 6 months funding will be requested for the Fiscal 26/27 year in the amount of $103,318.20. This amount has been accounted for in most recent financial budget forecasts.

SalesForce Renewal Schedule
Term Cost Funding Source
7/1/2024 - 6/30/2025 $206,636.40 ARPA Fund 30226101
7/1/2025 - 6/30/2026 $206,636.40 ARPA Fund 30226101
7/1/2026 - 12/31/26 103,318.20 ARPA Fund 30226101
1/1/27 - 6/30/2027 103,318.20 10226101-8053 (Future budget Item) Total: $619,909.20
StackNexus will also be funded through APRA funding (30226101) $71,560 and services will be delivered prior to 12/31/26.

These ARPA expenditures would be categorized under the 3.0 PH Negative Economic Impact Public Sector Capacity category.

MOTION:

Approve staff recommendation.

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Salesforce, Inc.

Salesforce Tower
415 Mission Street, 3rd Floor
San Francisco, CA 94105
United States
ORDER FORM for City of Fontana
Offer Valid Through: 6/30/2024
Proposed by: Adam Hambleton
Email: [email protected]
Quote Number: Q-08694413

ORDER FORM
Address Information
Bill To:
8353 Sierra Ave
Fontana
CA, 92335
US - United States
Ship To:
8353 Sierra Ave
Fontana
CA, 92335
US - United States
Billing Company Name: City of Fontana
Billing Contact Name: Rami Asad
Billing Email Address: [email protected]
Billing Phone: 9093506672
Billing Fax:

Billing Language: English
Terms and Conditions
7/1/2024Contract Start Date*:
6/30/2027Contract End Date*:

Billing Frequency: Annual
Payment Method: Check
Payment Terms: Net 30
Billing Method: Email
Services
Services
Order
Start
Date*
Order
End
Date*
Order
Term
(months)*
Monthly/
Unit
Price** Quantity Total Price
Sales & Service Cloud - Enterprise Edition 7/1/2024 6/30/2027 36 USD 138.60
1 USD
4,989.60
Salesforce Scheduler - Enterprise Edition 7/1/2024 6/30/2027 36 USD

23.10 3 USD
2,494.80
Digital Engagement - Enterprise Edition 7/1/2024 6/30/2027 36 USD

66.90 1 USD
2,408.40
Business Rules Engine - Public Sector Foundation Advanced (6K calls/annum)
7/1/2024 6/30/2027 36 USD 0.00 1 USD 0.00
Customer Community - Enterprise Edition - Logins (Per Month) 7/1/2024 6/30/2027 36 USD 0.84 3,750 USD 113,400.00
Public Sector Foundation - Advanced - Enterprise Edition 7/1/2024 6/30/2027 36 USD 143.00
96 USD
494,208.00
Knowledge 7/1/2024 6/30/2027 36 USD

66.90 1 USD
2,408.40
180
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Total: USD 619,909.20
*If this Order Form is executed and/or returned to Salesforce by Customer after the Order Start Date above, Salesforce may adjust the Order Start Date and Order End Date, without increasing the Total Price, based on the date Salesforce activates the products and provided that the total term length does not change. Following activation, any adjustments to such Order Start Date and Order End Date may be confirmed by logging into Your Account, by reference to an order confirmation sent by Salesforce, and/or by contacting customer support. **The Monthly/Unit Price shown above has been rounded to two decimal places for display purposes. As many as eight decimal places may be present in the actual price. The totals for this order were calculated using the actual price, rather than the Monthly/Unit Price displayed above, and are the true and binding totals for this order.

Prices shown above do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an invoice. For customers based in the United States, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on this Order Form.

Annual Pricing Summary
Fees Aggregate Price #
7/1/2024 - 6/30/2025 USD 206,636.40
7/1/2025 - 6/30/2026 USD 206,636.40
7/1/2026 - 6/30/2027 USD 206,636.40
Total: USD 619,909.20
The Annual Pricing Summary is provided for informational purposes only and is not a payment schedule. Please refer to the Terms and Conditions section of this Order Form for payment-related information.

Usage Details
By Tenant ID
Usage Type Start Date End Date Tenant ID Quantity Overage Rate True Up Rate Business Rules Engine Calls 7/1/2024 6/30/2027 00D5e000002FOk1EAG 18,000 USD 0.01250000 N/A Overage fees are billable monthly, in arrears
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Pricing Schedule
Product
Monthly/
Unit Price** Quantity For
Sales & Service Cloud - Enterprise Edition USD 138.60 1+ Salesforce Scheduler - Enterprise Edition USD 23.10 3+
Digital Engagement - Enterprise Edition USD 66.90 1+
Customer Community - Enterprise Edition - Logins (Per Month) USD 0.84 3750+ Knowledge USD 66.90 1+
Public Sector Foundation - Advanced - Enterprise Edition USD 143.00 96+ The pricing in the Pricing Schedule above (“Pricing Schedule”) reflects the monthly per-subscription fees for the applicable Service. In the event the Pricing Schedule sets forth tiered pricing, any such tiered pricing levels are based upon the Aggregate Total Number of active subscriptions of the relevant Service purchased. “Aggregate Total Number” as it relates to a subscription, is the aggregate total number of active subscriptions, purchased by the Customer executing this Order Form, commencing on the Contract Start Date of this Order Form, as measured at the time of execution of the applicable Order Form. If a single additional order raises the aggregate number of subscriptions for any Service listed in the Pricing Schedule above the threshold limits specified therein, only those subscriptions exceeding the new threshold are entitled to the reduced pricing. Only additional orders by Customer that are associated with this Order Form, for purchase of subscriptions to the same Service and edition as set forth in the Pricing Schedule, during the period commencing on the Contract Start Date and ending on the Contract End Date of this Order Form, are eligible for the applicable volume pricing levels under the Pricing Schedule. For clarity, restricted use subscriptions (those subscriptions that either have the term “Restricted Use” in the Service name, or are indicated as a Restricted Use Subscription in a Quote Special Term) are not included when determining the Aggregate Total Number of a full use subscription, and full use subscriptions are not included when determining the Aggregate Total Number of a restricted use subscription. Any price decreases shall have no effect on previously purchased subscriptions. Volume discounts do not accumulate across different Services or editions. Any renewals of the subscriptions purchased under this Order Form are not eligible for the Pricing Schedule unless expressly agreed to in writing between the parties in an applicable renewal Order Form.

Quote Special Terms
182
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In the event this Order Form reflects an early renewal of Customer’s existing subscriptions purchased under applicable Order Forms under Contract No(s). 03530132, (as referenced in the corresponding invoice(s)), this Order Form shall replace such previous Customer's Order Form(s) which is/are hereby terminated. Any credits applicable to fees paid in relation to such terminated Order Form(s) will be applied to this Order Form. In the event this Order Form reflects an on-time renewal of applicable Order Forms under Contract No(s). 03530132, the previous sentence about credits does not apply, and Order Forms related to such existing subscriptions shall be considered expired.

Unless otherwise provided in the applicable Agreement, any increase in subscription pricing for the first renewal term will not exceed 9% over the then-current subscription pricing, provided that (a) Customer renews its entire then-current subscription volume under this Order Form combined with any associated add-on Order Forms, and (b) the first renewal term is the same duration as the Order Term of this Order Form or one year (whichever is longer). Thereafter, any increase in subscription and support pricing will be in accordance with SFDC’s pricing and policies in effect at the time of the renewal or as otherwise agreed to by the parties. Notwithstanding the foregoing, any consumption-based Services which are subject to a rate card as set forth in the product terms for the applicable Services and any support or resource-based Services are not subject to any price increase limitations.

Customer has expressly requested to pay the fees for the entire Order Form Term mentioned in this Order Form in one single invoice to be issued 30 days prior to the Order Start Date (the invoice will be issued immediately if the Order Start Date is within 30 days). Customer understands that once this signed Order Form is received and processed by SFDC, Customer may not reverse their request and is therefore bound to pay such invoice in full within the applicable payment terms. Unless otherwise stated herein, such invoice shall be paid by Customer pursuant to the invoicing terms of the Customer’s applicable MSA.

Notwithstanding anything to the contrary, subscriptions purchased pursuant to this Order Form shall not automatically renew, and therefore shall terminate on the applicable Order End Date above unless Customer enters into a new Order Form with Salesforce, on or before that Order End Date, for the relevant product(s). 183
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Product Special Terms
Digital Engagement
Customer acknowledges and agrees to indemnify, defend, and hold Salesforce, aggregators (as defined in the applicable Security, Privacy, and Architecture Documentation), and their respective affiliates harmless from and against any claim or loss arising from or relating to Customer's use of the Messaging Services or Customer Data sent via the Messaging Services. ANY LIMITATION OF

LIABILITY SET FORTH IN THE AGREEMENT WILL NOT APPLY WITH RESPECT TO THE INDEMNIFICATION OBLIGATIONS SET FORTH ABOVE. Each Messaging subscription entitles Customer to: (i) 25 conversations per month, aggregated over the Order Term; and (ii) 1000 Triggered and Bulk Messages for use in a single org only. Notwithstanding the foregoing, the 1000 Triggered and Bulk Messages are only provisioned with a Customer’s initial Digital Engagement subscription. Customer will not be provisioned additional quantities of Triggered and Bulk Messages if Customer purchases multiple or add-on subscriptions for Digital Engagement for use in the same org. Notwithstanding anything to the contrary in the Agreement, a detailed description of conversations and how they may be used can be found at: https://sfdc.co/bLlXEm including the corresponding multipliers by region, which are subject to change upwards or downwards over time. In order to set up message types, including enablement of phone number(s) and over the top ("OTT") messaging identities (example: Facebook Messenger), as applicable, and to complete message type set up, Customer shall follow the set up instructions in Help at https://help.salesforce.com/s/articleView?id=sf.livemessage_setup.htm&type=5. To complete SMS message type set up, Customer shall follow the Messaging Set Up Instructions located at:
http://www.salesforce.com/assets/pdf/misc/livemessage-set-up.pdf. For Customers located in the U.S. only: (i) Salesforce is entering into this Order Form on behalf of Salesforce Communications LLC; and (ii) the rates payable by Customer for Messaging are inclusive of all amounts that Salesforce must pay to any U.S. or foreign government, regulatory body, agency, commission or quasi-governmental body as a result of Salesforce providing Messaging other than U.S. sales taxes that Salesforce determines are required to be collected from Customer.

Einstein Features
SFDC may access Customer Data submitted to the Einstein features for the purpose of improving and training services and features Customer may access, and Customer instructs SFDC to process its Customer Data for such purpose. Customer retains all ownership of its Customer Data and SFDC retains all ownership in and to aggregated machine learning results.

Public Sector Foundation - Advanced
In order to access Omnistudio features and functionality, Customer’s system administrator must first install the latest OmniStudio managed package available at:
https://help.salesforce.com/s/articleView?id=sf.os_omnistudio_release_summary_for_installation_and_upgrade.htm&type=5.

Emergency Program Management
In order to access Emergency Program Management Services, Customer’s system administrator must first install the managed package via the following link: http://industries.force.com/publicsector.

Business Rules Engine
Overage fees are billed monthly in arrears and due in accordance with the payment terms set forth herein. 184
6 / 7
Tenant Information
Org Type Org Details Services Quantity
Salesforce Platform 00D5e000002FOk1EAG
Sales & Service Cloud - Enterprise Edition 1
Salesforce Scheduler - Enterprise Edition 3
Digital Engagement - Enterprise Edition 1
Business Rules Engine - Public Sector Foundation Advanced (6K calls/annum) 1 Customer Community - Enterprise Edition - Logins (Per Month) 3,750 Public Sector Foundation - Advanced - Enterprise Edition 96 Knowledge 1
Purchase Order Information
Is a Purchase Order (PO) required for the purchase or payment of the products on this Order Form?(Customer to complete) [ ] Noxxxxxxxx
[ ] Yes \porbtn1\ - Please complete below
PO Number: \ponum1\
PO Amount: \poamt1\
Upon signature by Customer and submission to Salesforce, this Order Form shall become legally binding unless this Order Form is rejected by Salesforce for any of the following reasons: (1) the signatory below does not have the authority to bind Customer to this Order Form, (2) changes have been made to this Order Form (other than completion of the purchase order information and the signature block), or (3) the requested purchase order information or signature is incomplete or does not match our records or the rest of this Order Form. Subscriptions are non-cancelable before their Order End Date. This Order Form is governed by the terms of the Salesforce MSA found at https://www.salesforce.com/company/msa.jsp, unless (i) Customer has a written MSA executed by Salesforce for such Services as referenced in the Documentation, in which case such written Salesforce MSA will govern or (ii) otherwise set forth herein. Additional information related to the Services may be found in the Documentation at https://sfdc.co/ptd. For the avoidance of doubt, the applicable MSA takes precedence over the Documentation. 185
7 / 7
Customer: City of Fontana
Signature \s1\
Name \n1\
Business Title \t1\
Date \d1\

City of Fontana Maintenance and Operations
Submitted by, StackNexus, Inc. 1401 21st St, Suite 201 Sacramento, CA 95811 Eduardo Parra, VP of Sales and Global Delivery Email: [email protected] Phone: (916)842-4576 Submitted To, City of Fontana 8353, Sierra Avenue Fontana CA 92335 Rami Asad, Business Analyst II Email: [email protected] City of Fontana Date: January 23, 2024 Statement of Work 187
City of Fontana | Maintenance & Support SN-Fontana-2024 | Statement of Work © 2024 StackNexus, Inc. 2
TABLE OF CONTENTS Table of Contents ........................................................................................................................ 2 1. Project Overview and Scope ............................................................................................. 3 1.1 Introduction/Background ........................................................................................................... 3 1.2 Objectives ................................................................................................................................. 3 1.3 Place of Performance ................................................................................................................ 3 2. Expectations from the City ................................................................................................ 4 3. Our Maintenance & Support Approach ............................................................................ 5 3.1 Process & Requirement Analysis .............................................................................................. 5 3.2 Development & Integrations ...................................................................................................... 5 3.3 Testing & Deployment ............................................................................................................... 6 4. Support Service Model ....................................................................................................... 8 4.1 Service Level Agreement (SLAs) .............................................................................................. 8 5. Engagement Type ............................................................................................................... 9 5.1 Invoicing and Payment .............................................................................................................. 9 5.2 Proposed Team Composition .................................................................................................... 9 6. Signatures ......................................................................................................................... 10 188
City of Fontana | Maintenance & Support SN-Fontana-2024 | Statement of Work © 2024 StackNexus, Inc. 3

1. PROJECT OVERVIEW AND SCOPE Under this Agreement, StackNexus Inc (hereinafter “Contractor”) shall provide Salesforce services for the City of Fontana (hereinafter “the City”). Contractor shall be responsible for providing enhancement services to the City’s existing Salesforce Service and Marketing Cloud for the scope as identified in this statement of work. 1.1 INTRODUCTION/BACKGROUND The City Utilizes Salesforce Service Cloud as their 311 platform while leveraging Marketing Cloud for marketing efforts and community engagement across the city. The 311 system includes various system integrations. 1.2 OBJECTIVES The following are the objectives the City would like to achieve: • Maintenance and Operational Support ¡ Contractor will provide Service Cloud maintenance and support, and refine the deployment pipeline ¡ Contractor will assist in maintaining the City’s Marketing Cloud instance ¡ Contractor will support the City of Fontana as new enhancements and initiatives are identified. 1.3 PLACE OF PERFORMANCE Work will be performed at the following locations. Exhibit 1: Work Location The City of Fontana (As required) Fontana, CA. Remote Location (Contractor US Location) 1401 21st St, Suite 201 Sacramento, CA 95811 Remote Location (Contractor India Location) Technical Block, Madhava Reddy Colony, Gachibowli, Hyderabad, Telangana 500032 189
City of Fontana | Maintenance & Support SN-Fontana-2024 | Statement of Work © 2024 StackNexus, Inc. 4

2. EXPECTATIONS FROM THE CITY • The City stakeholders should attend interviews and meetings as required to capture requirements, feedback, etc. • The City should assign a Business Analysts to work with the Contractor team as needed to provide the required inputs. From our past experiences, it would be beneficial to both parties if the City could assign at least one dedicated SME with whom the Contractor team can reach out for all questions and clarifications. • The City stakeholders should provide approval for deliverables within a reasonable timeframe. • The City project team should provide the required documents and any access required for the Contractor team to reasonably perform services. • The City team should attend all training sessions as required. • The City leadership team should attend project governance meetings as required. 190
City of Fontana | Maintenance & Support SN-Fontana-2024 | Statement of Work © 2024 StackNexus, Inc. 5

3. OUR MAINTENANCE & SUPPORT APPROACH 3.1 PROCESS & REQUIREMENT ANALYSIS To effectively resolve bugs & defects or implement requested enhancements, the Contractor will analyze the current state of the application(s) and solicit requirements for the desired state. The following can be expected from the Contractor: • Define business capabilities required to achieve the desired end state via best practices, focusing on each core area or departments. • Translate business requirements into enabling technological functionality requirements and prioritize the determination of the modification scope, timeframe, and success measures. • Collaborate with the City to validate the integration architecture approach and its associated level of complexity and effort. 3.2 DEVELOPMENT & INTEGRATIONS Support will focus on delivering valuable functionality that can be meaningfully tested with real content. Work will be broken down into units with defined acceptance criteria. Support will typically involve: • Design clarification sessions • Prioritization of work • Development/Configuration • Integrations • System testing and regression testing • Evaluation and acceptance through a business showcase Integration: There are four ways to integrate with Salesforce. Depending on the requirement or enhancement, the City’s existing technologies, current business processes, and business goals will determine which integration approach—or combination of approaches—is best. The four methods are defined below. • AppExchange1: AppExchange includes more than 2000+ pre-integrated components and applications. This would be the first place we would assess to see if a pre-integrated solution is available to meet the City’s requirements. 1 AppExchange products may require additional purchase and would be procured independent on this contract 191
City of Fontana | Maintenance & Support SN-Fontana-2024 | Statement of Work © 2024 StackNexus, Inc. 6
AppExchange includes apps for email marketing, customer surveys, sales methodologies, analytics, and much more. • Native desktop connectors: Salesforce.com provides free connectors to the most popular desktop productivity tools in the market, including Microsoft Outlook, Lotus Notes, Microsoft Excel, and Microsoft Word. • Integration middleware: Salesforce applications work with all major middleware solutions including MuleSoft, Tibco, Informatica, IBM, Oracle Fusion, Software AG/Web Methods, and Cast Iron. • Developer toolkits: These toolkits provide the ultimate integration flexibility and choice. The Force.com platform supports all major development environments and tools, including Java, .NET, PHP, and Ruby. With that said, we, the Contractor, will determine the most suitable type of integration for all the City’s requirements based on our current understanding of the City’s framework and our experience working on similar implementations. Deliverables • City’s Acceptance 3.3 TESTING & DEPLOYMENT Testing The objective of testing is to ensure that all the business and technical requirements of the solution are met. Our testing methodology identifies three key elements such as inputs, processes, and outputs. Inputs to testing typically include requirements (business, functional, and non-functional) and a code base that has passed the exit criteria of the Build phase. The outputs typically include test plans, test scripts, test results, defect logs, and relevant defect management reports. Key Activities: • Identify Test scenarios or use cases. • Establish test scripting for functional and integration tests. • Execute test and summarize test execution. • Defect rectifications and tracking. • User acceptance testing is completed. • Showcase Demos • Testing Reports
192
City of Fontana | Maintenance & Support SN-Fontana-2024 | Statement of Work © 2024 StackNexus, Inc. 7
Deployment Deployments implement new solutions into the City’s production environment. Pre-deployment meetings will take place as needed to confirm the solution is ready for deployment and that the business is aware of and prepared for the transition. All the elements of the implementation must come together to ensure that the solution is successfully transitioned to production. Key Activities: • Deploy into production • Production verification test • Solution and integrations are operational in the production environment Deliverables: • Test Scenarios/Use Cases • Test Scripts for Functional and Integration Tests • Defect Rectification and Tracking • UAT Sign off Report • The solution is operational in the production environment • City’s Approval 193
City of Fontana | Maintenance & Support SN-Fontana-2024 | Statement of Work © 2024 StackNexus, Inc. 8

4. SUPPORT SERVICE MODEL As the City identifies issues or has requests, a Jira issue will be raised to Contactor for intake and assessment, prior kicking off design and implementation services. Regardless of the additional methods of communication, Jira will serve as the central source of authority for any identified issues. Jira allows all key stakeholders to have visibility and traceability of bugs and defects throughout the implementation. The Contractor will review the defect/request and either troubleshoot or brainstorm solutions. Once a proposed solution has been identified, we will meet with the City’s business analyst before implementing. The Contractor is responsible for receiving and responding to tickets within an agreed-upon time frame. If necessary, we, the Contractor, will escalate to Product Support or Host Support. Our team will track the resolution, notify stakeholders, document the solution, and close the ticket. 4.1 SERVICE LEVEL AGREEMENT (SLAS) • Level 1: Critical o A high impact problem which affects the Users and has no workaround. o Response Time: 3 hours o Resolution Time: 8 hours • Level 2: Urgent o A work around may exist, but its use is unsatisfactory. o Response Time: 4 hours o Resolution Time: 16 hours • Level 3: Important o Lesser issues, questions, or items that minimally impact the workflow or require a work around. o Response Time: 6 hours o Resolution Time: 24 hours • Level 4: Minor o Inquiry regarding a routine technical issue. o Response Time: 6 hours o Resolution Time: 32 hours 194
City of Fontana | Maintenance & Support SN-Fontana-2024 | Statement of Work © 2024 StackNexus, Inc. 9

5. ENGAGEMENT TYPE Maintenance, operational support, and enhancements will be delivered on a time & materials basis. Contractor will use capacity as needed to align with the City’s specific needs, ensuring that resource hours are used effectively to deliver functionality that meets requirements. Based on the estimated required implementation services, Contractor is providing an estimated budget breakdown and allocation below. As new changes are requested of Contractor, Contractor will assess and estimate the distinct level of effort (by role) required to implement each change. Prior to beginning work, City will review and approve the level of effort estimate(s). Contractor will provide monthly updates with project burn and budget forecasts throughout the engagement. 5.1 INVOICING AND PAYMENT Invoices will be raised on monthly basis. Payment should be carried out within 30 days from the date of receipt of the invoice by the Contractor to the City. 5.2 PROPOSED TEAM COMPOSITION AND COST Enlisted below is the estimated team composition to support the City, their corresponding hourly rates, and our proposed total cost for services. Role Rate Onshore CRM Lead $90 Offshore Salesforce Developer(s) $70 Offshore QA Lead $65 Role Hours Cost Onshore Project Lead 125 $11,250 Offshore Salesforce Developer(s) 687 $48,090 Offshore QA Lead 188 $12,220 Totals: 1000 $71,560 195
City of Fontana | Salesforce Integrations SN-Fontana-2024 | Statement of Work © 2024 StackNexus, Inc. 10

6. SIGNATURES This Statement of Work serves as a formal agreement between the City and Contractor. Both parties have reviewed and agree with the terms and conditions enlisted. City of Fontana StackNexus Name Name Eduardo Parra Title Title VP of Sales and Global Delivery Phone Phone (916)842-4576 Email Email [email protected] Signature Signature 196
City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3077 Agenda Date: 6/25/2024
Agenda #: S. Category: Consent Calendar
FROM:

Human Resources
SUBJECT:

Adopt a Resolution of the City Council of the City of Fontana, California, Adopting Updated Salary Tables for Executive and Management Confidential Employees.

RECOMMENDATION:

Adopt Resolution No. 2024-051, a resolution of the City Council of the City of Fontana adopting the updated Executive and Management Confidential salary tables, effective July 13, 2024.

COUNCIL GOALS:
· Operate in a businesslike manner by ensuring that the public debate is based on accurate information.
· Practice sound fiscal management by living within our means while investing in the future. · Create and maintain a dynamic team by promoting stability and predictability by providing consistent policy direction.
· Create and maintain a dynamic team by emphasizing staff development.

DISCUSSION:

The City’s objective is to attract and retain the best talent to serve the Fontana residents and business community by offering attractive and competitive salaries and benefits. In an effort to be consistent, equitable, and fair, staff is recommending the attached Executive and Management Confidential salary tables, which affords Executives and Management Confidential employees a

3.0% base salary cost of living adjustment.

Formal adoption of all City Salary Tables is in accordance with the guidelines provided by the California Public Employee Retirement System (CalPERS).

FISCAL IMPACT:

The fiscal impact associated with the approval of this item is $614,300, which includes $493,700 for the Management Confidential classifications and $120,600 for the Executive classifications. Of this amount, $120,600 was included in the 2024-25 Supplemental Budget. The required additional appropriation of $493,700 will be requested in the 2024-25 First Quarter Budget Report.

MOTION:

Approve staff recommendation.

City of Fontana Printed on 6/18/2024Page 1 of 1
powered by Legistar™
197
RESOLUTION NO. 2024 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FONTANA,

CALIFORNIA, ADOPTING UPDATED SALARY TABLE S FOR EXECUTIVE AND MANAGEMENT CONFIDENTIAL EMPLOYEES.

WHEREAS, the City Council of the City of Fontana has adopted the Personnel Rules and Regulations w hich incorporate the City’s Classification and Compensation Plan; and

WHEREAS, the Classification and Compensation Plan is not a static plan and requires revisions to reflect organizational changes and needs; and

WHEREAS, the City Manager seeks to ensure that compensation levels are up- to-date, consistent, and properly tailored to meet the needs to the City by affording Executives and Management Confidential employees a 3.0% base salary cost of living adjustment.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fontana, California, to adopt the updated Executive (Exhibit A) and Management Confidential (Exhibit B) salary tables, effective July 13, 2024.

APPROVED AND ADOPTED this 25
th day of June, 2024.

READ AND APPROVED AS TO LEGAL FORM:

City Attorney

I, Germaine McClellan Key, City Clerk of the City of Fontana, and Ex-Officio Clerk of the City Council, do hereby certify that the foregoing Resolution is the actual Resolution duly and regularly adopted by the City Council of said City at a regular meeting thereof, held on the 25
th day of June 2024, by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

___________________________
City Clerk of the City of Fontana

198
Resolution No. 2024-
2 of 2

___________________________
Mayor of the City of Fontana

ATTEST:

___________________________
City Clerk
199

CITY OF FONTANA

EXECUTIVE GROUP ANNUAL PAY SCHEDULE
EFFECTIVE 07/13/2024

TITLE RANGE MINIMUM ANNUAL SALARY MAXIMUM ANNUAL SALARY City Manager EXE02 $347,550.84
Chief of Police EXE02 $206,957.90 $293,264.50
Deputy City Clerk EXE01 $106,605.82 $150,796.72
Deputy City Manager EXE02 $206,957.90 $292,749.21
Director of Building & Safety EXE01 $139,050.00 $200,465.96 Director of Community Services EXE01 $137,015.05 $200,595.79 EXE01 $137,033.26 $193,838.89
Director of Innovation & Technology EXE01 $145,974.69 $206,486.67 Director of Planning EXE01 $139,050.00 $200,465.96
Chief Financial Officer/ Director of
Management Services
EXE01 $155,890.50 $220,512.31
Public Works Director/City Engineer EXE01 $169,950.00 $225,211.03 Director of Human Resources & Risk
Management
Exhibit A 200

CITY OF FONTANA

MANAGEMENT CONFIDENTIAL

HOURLY/MONTHLY/ANNUAL PAY SCHEDULE
Effective 07/13/2024
TITLE RANGE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
$61.11 $64.17 $67.38 $70.75 $74.29 Hourly
$10,592.40 $11,122.80 $11,679.20 $12,263.34 $12,876.94 Monthly $127,108.80 $133,473.60 $140,150.40 $147,160.00 $154,523.20 Annual $28.57 $30.00 $31.50 $33.08 $34.74
$4,952.14 $5,200.00 $5,460.00 $5,733.87 $6,021.60
$59,425.60 $62,400.00 $65,520.00 $68,806.40 $72,259.20
$48.97 $51.42 $54.00 $56.70 $59.54
$8,488.14 $8,912.80 $9,360.00 $9,828.00 $10,320.27
$101,857.60 $106,953.60 $112,320.00 $117,936.00 $123,843.20 $34.19 $35.90 $37.70 $39.59 $41.57
$5,926.27 $6,222.67 $6,534.67 $6,862.27 $7,205.47
$71,115.20 $74,672.00 $78,416.00 $82,347.20 $86,465.60
$39.93 $41.93 $44.03 $46.24 $48.56
$6,921.20 $7,267.87 $7,631.87 $8,014.94 $8,417.07
$83,054.40 $87,214.40 $91,582.40 $96,179.20 $101,004.80 $41.74 $43.83 $46.03 $48.34 $50.76
$7,234.94 $7,597.20 $7,978.54 $8,378.94 $8,798.40
$86,819.20 $91,166.40 $95,742.40 $100,547.20 $105,580.80 $61.11 $64.17 $67.38 $70.75 $74.29
$10,592.40 $11,122.80 $11,679.20 $12,263.34 $12,876.94
$127,108.80 $133,473.60 $140,150.40 $147,160.00 $154,523.20 $53.02 $55.68 $58.47 $61.40 $64.47
$9,190.14 $9,651.20 $10,134.80 $10,642.67 $11,174.80
$110,281.60 $115,814.40 $121,617.60 $127,712.00 $134,097.60 $57.16 $60.02 $63.03 $66.19 $69.50
$9,907.74 $10,403.47 $10,925.20 $11,472.94 $12,046.67
$118,892.80 $124,841.60 $131,102.40 $137,675.20 $144,560.00 $54.37 $57.09 $59.95 $62.95 $66.10
$9,424.14 $9,895.60 $10,391.34 $10,911.34 $11,457.34
$113,089.60 $118,747.20 $124,696.00 $130,936.00 $137,488.00 $38.55 $40.48 $42.51 $44.64 $46.88
$6,682.00 $7,016.54 $7,368.40 $7,737.60 $8,125.87
$80,184.00 $84,198.40 $88,420.80 $92,851.20 $97,510.40
$56.78 $59.62 $62.61 $65.75 $69.04
$9,841.87 $10,334.14 $10,852.40 $11,396.67 $11,966.94
$118,102.40 $124,009.60 $130,228.80 $136,760.00 $143,603.20 $39.93 $41.93 $44.03 $46.24 $48.56
$6,921.20 $7,267.87 $7,631.87 $8,014.94 $8,417.07
$83,054.40 $87,214.40 $91,582.40 $96,179.20 $101,004.80 Customer Service Supervisor MC13
Community Services
Supervisor MC12
Accounting Manager MC01
Administrative Secretary MC02
Assistant Internal Auditor MC04
Assistant Building Official MC03
(IT) Application Programmer/
Developer MC05
(IT) Business Analyst II MC06
Community Improvement
Program Manager MC10
Budget Manager MC07
Communications & Marketing
Manager MC09
Community Services Manager MC11
(IT) Customer Service
Manager MC91

Page 1 of 7 ends

Exhibit B 201

CITY OF FONTANA

MANAGEMENT CONFIDENTIAL

HOURLY/MONTHLY/ANNUAL PAY SCHEDULE
Effective 07/13/2024
TITLE RANGE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
$54.07 $56.78 $59.62 $62.61 $65.75 Hourly
$9,372.14 $9,841.87 $10,334.14 $10,852.40 $11,396.67 Monthly $112,465.60 $118,102.40 $124,009.60 $130,228.80 $136,760.00 Annual $67.91 $71.31 $74.88 $78.63 $82.57
$11,771.07 $12,360.40 $12,979.20 $13,629.20 $14,312.14
$141,252.80 $148,324.80 $155,750.40 $163,550.40 $171,745.60 $39.93 $41.93 $44.03 $46.24 $48.56
$6,921.20 $7,267.87 $7,631.87 $8,014.94 $8,417.07
$83,054.40 $87,214.40 $91,582.40 $96,179.20 $101,004.80 $44.33 $46.55 $48.88 $51.33 $53.90
$7,683.87 $8,068.67 $8,472.54 $8,897.20 $9,342.67
$92,206.40 $96,824.00 $101,670.40 $106,766.40 $112,112.00 $44.52 $46.75 $49.09 $51.55 $54.13
$7,716.80 $8,103.34 $8,508.94 $8,935.34 $9,382.54
$92,601.60 $97,240.00 $102,107.20 $107,224.00 $112,590.40 $61.92 $65.02 $68.28 $71.70 $75.29
$10,732.80 $11,270.14 $11,835.20 $12,428.00 $13,050.27
$128,793.60 $135,241.60 $142,022.40 $149,136.00 $156,603.20 $41.53 $43.61 $45.80 $48.09 $50.50
$7,198.54 $7,559.07 $7,938.67 $8,335.60 $8,753.34
$86,382.40 $90,708.80 $95,264.00 $100,027.20 $105,040.00 $38.48 $40.41 $42.44 $44.57 $46.80
$6,669.87 $7,004.40 $7,356.27 $7,725.47 $8,112.00
$80,038.40 $84,052.80 $88,275.20 $92,705.60 $97,344.00
$41.53 $43.61 $45.80 $48.09 $50.50
$7,198.54 $7,559.07 $7,938.67 $8,335.60 $8,753.34
$86,382.40 $90,708.80 $95,264.00 $100,027.20 $105,040.00 $61.92 $65.02 $68.28 $71.70 $75.29
$10,732.80 $11,270.14 $11,835.20 $12,428.00 $13,050.27
$128,793.60 $135,241.60 $142,022.40 $149,136.00 $156,603.20 $41.53 $43.61 $45.80 $48.09 $50.50
$7,198.54 $7,559.07 $7,938.67 $8,335.60 $8,753.34
$86,382.40 $90,708.80 $95,264.00 $100,027.20 $105,040.00 $54.07 $56.78 $59.62 $62.61 $65.75
$9,372.14 $9,841.87 $10,334.14 $10,852.40 $11,396.67
$112,465.60 $118,102.40 $124,009.60 $130,228.80 $136,760.00 $53.02 $55.68 $58.47 $61.40 $64.47
$9,190.14 $9,651.20 $10,134.80 $10,642.67 $11,174.80
$110,281.60 $115,814.40 $121,617.60 $127,712.00 $134,097.60 Deputy Finance Officer MC86
Homeless Solutions Manager MC87
Finance Manager MC20
Facilities Maintenance
Supervisor MC19
(IT) Database Administrator MC14
Economic Development
Analyst MC76
Engineering Manager MC16
Environmental Control
Supervisor MC17
Executive Secretary to City
Manager MC18
Emergency Services
Coordinator MC93
Development Services
Supervisor MC15
Fleet Supervisor MC21
(IT) GIS Administrator MC22

Page 2 of 7 ends

Exhibit B 202

CITY OF FONTANA

MANAGEMENT CONFIDENTIAL

HOURLY/MONTHLY/ANNUAL PAY SCHEDULE
Effective 07/13/2024
TITLE RANGE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
$53.02 $55.68 $58.47 $61.40 $64.47 Hourly
$9,190.14 $9,651.20 $10,134.80 $10,642.67 $11,174.80 Monthly $110,281.60 $115,814.40 $121,617.60 $127,712.00 $134,097.60 Annual $40.92 $42.97 $45.12 $47.38 $49.75
$7,092.80 $7,448.14 $7,820.80 $8,212.54 $8,623.34
$85,113.60 $89,377.60 $93,849.60 $98,550.40 $103,480.00 $23.63 $24.82 $26.07 $27.38 $28.75
$4,095.87 $4,302.14 $4,518.80 $4,745.87 $4,983.34
$49,150.40 $51,625.60 $54,225.60 $56,950.40 $59,800.00
$34.90 $36.65 $38.49 $40.42 $42.45
$6,049.34 $6,352.67 $6,671.60 $7,006.14 $7,358.00
$72,592.00 $76,232.00 $80,059.20 $84,073.60 $88,296.00
$29.61 $31.10 $32.66 $34.30 $36.02
$5,132.40 $5,390.67 $5,661.07 $5,945.34 $6,243.47
$61,588.80 $64,688.00 $67,932.80 $71,344.00 $74,921.60
$57.16 $60.02 $63.03 $66.19 $69.50
$9,907.74 $10,403.47 $10,925.20 $11,472.94 $12,046.67
$118,892.80 $124,841.60 $131,102.40 $137,675.20 $144,560.00 $60.96 $64.01 $67.22 $70.59 $74.12
$10,566.40 $11,095.07 $11,651.47 $12,235.60 $12,847.47
$126,796.80 $133,140.80 $139,817.60 $146,827.20 $154,169.60 $32.81
$5,687.07 "Step 1 Only"
$68,244.80
$37.50 $39.38 $41.35 $43.42 $45.60
$6,500.00 $6,825.87 $7,167.34 $7,526.14 $7,904.00
$78,000.00 $81,910.40 $86,008.00 $90,313.60 $94,848.00
$43.14 $45.30 $47.57 $49.95 $52.45
$7,477.60 $7,852.00 $8,245.47 $8,658.00 $9,091.34
$89,731.20 $94,224.00 $98,945.60 $103,896.00 $109,096.00 $57.16 $60.02 $63.03 $66.19 $69.50
$9,907.74 $10,403.47 $10,925.20 $11,472.94 $12,046.67
$118,892.80 $124,841.60 $131,102.40 $137,675.20 $144,560.00 $44.33 $46.55 $48.88 $51.33 $53.90
$7,683.87 $8,068.67 $8,472.54 $8,897.20 $9,342.67
$92,206.40 $96,824.00 $101,670.40 $106,766.40 $112,112.00 $41.53 $43.61 $45.80 $48.09 $50.50
$7,198.54 $7,559.07 $7,938.67 $8,335.60 $8,753.34
$86,382.40 $90,708.80 $95,264.00 $100,027.20 $105,040.00 Management Analyst I MC80
(IT) Infrastructure Manager MC28
(IT) Network/Security
Administrator MC29
Human Resources Clerk MC25
Parks & Landscape
Supervisor MC31
Parks Development
Coordinator MC30
Human Resources Specialist MC26
Human Resources Technician MC27
Housing Development
Manager MC23
Human Resources Analyst MC24
Management Trainee MC78
Management Analyst II MC81
Information Technology (IT)
Project Administrator MC85

Page 3 of 7 ends

Exhibit B 203

CITY OF FONTANA

MANAGEMENT CONFIDENTIAL

HOURLY/MONTHLY/ANNUAL PAY SCHEDULE
Effective 07/13/2024
TITLE RANGE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
$23.20 $24.36 $25.58 $26.86 $28.21 Hourly
$4,021.34 $4,222.40 $4,433.87 $4,655.74 $4,889.74 Monthly $48,256.00 $50,668.80 $53,206.40 $55,868.80 $58,676.80 Annual $34.90 $36.65 $38.49 $40.42 $42.45
$6,049.34 $6,352.67 $6,671.60 $7,006.14 $7,358.00
$72,592.00 $76,232.00 $80,059.20 $84,073.60 $88,296.00
$29.75 $31.24 $32.81 $34.46 $36.19
$5,156.67 $5,414.94 $5,687.07 $5,973.07 $6,272.94
$61,880.00 $64,979.20 $68,244.80 $71,676.80 $75,275.20
$53.02 $55.68 $58.47 $61.40 $64.47
$9,190.14 $9,651.20 $10,134.80 $10,642.67 $11,174.80
$110,281.60 $115,814.40 $121,617.60 $127,712.00 $134,097.60 $44.33 $46.55 $48.88 $51.33 $53.90
$7,683.87 $8,068.67 $8,472.54 $8,897.20 $9,342.67
$92,206.40 $96,824.00 $101,670.40 $106,766.40 $112,112.00 $35.14 $36.90 $38.75 $40.69 $42.73
$6,090.94 $6,396.00 $6,716.67 $7,052.94 $7,406.54
$73,091.20 $76,752.00 $80,600.00 $84,635.20 $88,878.40
$27.98 $29.38 $30.85 $32.40 $34.02
$4,849.87 $5,092.54 $5,347.34 $5,616.00 $5,896.80
$58,198.40 $61,110.40 $64,168.00 $67,392.00 $70,761.60
$33.77 $35.46 $37.24 $39.11 $41.07
$5,853.47 $6,146.40 $6,454.94 $6,779.07 $7,118.80
$70,241.60 $73,756.80 $77,459.20 $81,348.80 $85,425.60
$36.85 $38.70 $40.64 $42.68 $44.82
$6,387.34 $6,708.00 $7,044.27 $7,397.87 $7,768.80
$76,648.00 $80,496.00 $84,531.20 $88,774.40 $93,225.60
$61.71 $64.80 $68.04 $71.45 $75.03
$10,696.40 $11,232.00 $11,793.60 $12,384.67 $13,005.20
$128,356.80 $134,784.00 $141,523.20 $148,616.00 $156,062.40 $57.75 $60.64 $63.68 $66.87 $70.22
$10,010.00 $10,510.94 $11,037.87 $11,590.80 $12,171.47
$120,120.00 $126,131.20 $132,454.40 $139,089.60 $146,057.60 $44.33 $46.55 $48.88 $51.33 $53.90
$7,683.87 $8,068.67 $8,472.54 $8,897.20 $9,342.67
$92,206.40 $96,824.00 $101,670.40 $106,766.40 $112,112.00 $54.07 $56.78 $59.62 $62.61 $65.75
$9,372.14 $9,841.87 $10,334.14 $10,852.40 $11,396.67
$112,465.60 $118,102.40 $124,009.60 $130,228.80 $136,760.00 Payroll Technician MC34
Payroll Coordinator MC33
Payroll Clerk MC32
Police Communications
Supervisor MC37
Police Administrative Support
Services Manager MC36
Police Dispatch Shift
Supervisor MC38
Police Records Supervisor MC39
Police Supervising Property
Control Clerk MC40
Police Support Services
Supervisor MC41
Principal Civil Engineer MC42
Public Information
Coordinator MC43
Principal Planner MC83
Public Safety Systems
Administrator MC84

Page 4 of 7 ends

Exhibit B 204

CITY OF FONTANA

MANAGEMENT CONFIDENTIAL

HOURLY/MONTHLY/ANNUAL PAY SCHEDULE
Effective 07/13/2024
TITLE RANGE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
$47.60 $49.98 $52.48 $55.11 $57.87 Hourly
$8,250.67 $8,663.20 $9,096.54 $9,552.40 $10,030.80 Monthly $99,008.00 $103,958.40 $109,158.40 $114,628.80 $120,369.60 Annual $57.16 $60.02 $63.03 $66.19 $69.50
$9,907.74 $10,403.47 $10,925.20 $11,472.94 $12,046.67
$118,892.80 $124,841.60 $131,102.40 $137,675.20 $144,560.00 $47.82 $50.22 $52.74 $55.38 $58.15
$8,288.80 $8,704.80 $9,141.60 $9,599.20 $10,079.34
$99,465.60 $104,457.60 $109,699.20 $115,190.40 $120,952.00 $32.71 $34.35 $36.07 $37.88 $39.78
$5,669.74 $5,954.00 $6,252.14 $6,565.87 $6,895.20
$68,036.80 $71,448.00 $75,025.60 $78,790.40 $82,742.40
$39.93 $41.93 $44.03 $46.24 $48.56
$6,921.20 $7,267.87 $7,631.87 $8,014.94 $8,417.07
$83,054.40 $87,214.40 $91,582.40 $96,179.20 $101,004.80 $37.79 $39.68 $41.67 $43.76 $45.95
$6,550.27 $6,877.87 $7,222.80 $7,585.07 $7,964.67
$78,603.20 $82,534.40 $86,673.60 $91,020.80 $95,576.00
$31.61 $33.20 $34.86 $36.61 $38.45
$5,479.07 $5,754.67 $6,042.40 $6,345.74 $6,664.67
$65,748.80 $69,056.00 $72,508.80 $76,148.80 $79,976.00
$48.97 $51.42 $54.00 $56.70 $59.54
$8,488.14 $8,912.80 $9,360.00 $9,828.00 $10,320.27
$101,857.60 $106,953.60 $112,320.00 $117,936.00 $123,843.20 $47.82 $50.22 $52.74 $55.38 $58.15
$8,288.80 $8,704.80 $9,141.60 $9,599.20 $10,079.34
$99,465.60 $104,457.60 $109,699.20 $115,190.40 $120,952.00 $59.32 $62.29 $65.41 $68.69 $72.13
$10,282.14 $10,796.94 $11,337.74 $11,906.27 $12,502.54
$123,385.60 $129,563.20 $136,052.80 $142,875.20 $150,030.40 $40.12 $42.13 $44.24 $46.46 $48.79
$6,954.14 $7,302.54 $7,668.27 $8,053.07 $8,456.94
$83,449.60 $87,630.40 $92,019.20 $96,636.80 $101,483.20 $31.86 $33.46 $35.14 $36.90 $38.75
$5,522.40 $5,799.74 $6,090.94 $6,396.00 $6,716.67
$66,268.80 $69,596.80 $73,091.20 $76,752.00 $80,600.00
$44.33 $46.55 $48.88 $51.33 $53.90
$7,683.87 $8,068.67 $8,472.54 $8,897.20 $9,342.67
$92,206.40 $96,824.00 $101,670.40 $106,766.40 $112,112.00 Purchasing Specialist MC46
Records Coordinator MC77
Purchasing Manager MC88
Resources Budget Officer MC49
Revenue Operations Manager MC89
Risk Manager MC90
Senior Accountant MC50
Public Works Inspection
Supervisor MC44
Senior Administrative Aide MC51
Senior Administrative Analyst MC52
Purchasing Supervisor MC47
Real Property Analyst MC48
Public Works Manager MC45

Page 5 of 7 ends

Exhibit B 205

CITY OF FONTANA

MANAGEMENT CONFIDENTIAL

HOURLY/MONTHLY/ANNUAL PAY SCHEDULE
Effective 07/13/2024
TITLE RANGE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
$31.43 $33.01 $34.67 $36.41 $38.24 Hourly
$5,447.87 $5,721.74 $6,009.47 $6,311.07 $6,628.27 Monthly $65,374.40 $68,660.80 $72,113.60 $75,732.80 $79,539.20 Annual $47.75 $50.14 $52.65 $55.29 $58.06
$8,276.67 $8,690.94 $9,126.00 $9,583.60 $10,063.74
$99,320.00 $104,291.20 $109,512.00 $115,003.20 $120,764.80 $56.94 $59.79 $62.78 $65.92 $69.22
$9,869.60 $10,363.60 $10,881.87 $11,426.14 $11,998.14
$118,435.20 $124,363.20 $130,582.40 $137,113.60 $143,977.60 $54.22 $56.94 $59.79 $62.78 $65.92
$9,398.14 $9,869.60 $10,363.60 $10,881.87 $11,426.14
$112,777.60 $118,435.20 $124,363.20 $130,582.40 $137,113.60 $54.22 $56.94 $59.79 $62.78 $65.92
$9,398.14 $9,869.60 $10,363.60 $10,881.87 $11,426.14
$112,777.60 $118,435.20 $124,363.20 $130,582.40 $137,113.60 $47.03 $49.39 $51.86 $54.46 $57.19
$8,151.87 $8,560.94 $8,989.07 $9,439.74 $9,912.94
$97,822.40 $102,731.20 $107,868.80 $113,276.80 $118,955.20 $48.97 $51.42 $54.00 $56.70 $59.54
$8,488.14 $8,912.80 $9,360.00 $9,828.00 $10,320.27
$101,857.60 $106,953.60 $112,320.00 $117,936.00 $123,843.20 $47.27 $49.64 $52.13 $54.74 $57.48
$8,193.47 $8,604.27 $9,035.87 $9,488.27 $9,963.20
$98,321.60 $103,251.20 $108,430.40 $113,859.20 $119,558.40 $51.76 $54.35 $57.07 $59.93 $62.93
$8,971.74 $9,420.67 $9,892.14 $10,387.87 $10,907.87
$107,660.80 $113,048.00 $118,705.60 $124,654.40 $130,894.40 $47.27 $49.64 $52.13 $54.74 $57.48
$8,193.47 $8,604.27 $9,035.87 $9,488.27 $9,963.20
$98,321.60 $103,251.20 $108,430.40 $113,859.20 $119,558.40 $56.94 $59.79 $62.78 $65.92 $69.22
$9,869.60 $10,363.60 $10,881.87 $11,426.14 $11,998.14
$118,435.20 $124,363.20 $130,582.40 $137,113.60 $143,977.60 $54.07 $56.78 $59.62 $62.61 $65.75
$9,372.14 $9,841.87 $10,334.14 $10,852.40 $11,396.67
$112,465.60 $118,102.40 $124,009.60 $130,228.80 $136,760.00 $61.92 $65.02 $68.28 $71.70 $75.29
$10,732.80 $11,270.14 $11,835.20 $12,428.00 $13,050.27
$128,793.60 $135,241.60 $142,022.40 $149,136.00 $156,603.20 Senior Landscape Planner MC92
Strategic Transportation
Engineering Manager MC61
Senior Planner MC59
(IT) Software Development
Supervisor MC60
Senior Administrative
Secretary MC53
(IT) Senior Business Analyst MC54
Senior Engineer MC56
Senior Management Analyst MC82
Senior Internal Auditor MC58
Senior Civil Land Surveyor MC79
Senior Civil Engineer MC55
Senior Human Resources
Analyst MC57
MC74Senior Traffic Engineer

Page 6 of 7 ends

Exhibit B 206

CITY OF FONTANA

MANAGEMENT CONFIDENTIAL

HOURLY/MONTHLY/ANNUAL PAY SCHEDULE
Effective 07/13/2024
TITLE RANGE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
$46.32 $48.64 $51.08 $53.64 $56.33 Hourly
$8,028.80 $8,430.94 $8,853.87 $9,297.60 $9,763.87 Monthly $96,345.60 $101,171.20 $106,246.40 $111,571.20 $117,166.40 Annual $32.83 $34.48 $36.21 $38.03 $39.94
$5,690.54 $5,976.54 $6,276.40 $6,591.87 $6,922.94
$68,286.40 $71,718.40 $75,316.80 $79,102.40 $83,075.20
$48.97 $51.42 $54.00 $56.70 $59.54
$8,488.14 $8,912.80 $9,360.00 $9,828.00 $10,320.27
$101,857.60 $106,953.60 $112,320.00 $117,936.00 $123,843.20 $48.97 $51.42 $54.00 $56.70 $59.54
$8,488.14 $8,912.80 $9,360.00 $9,828.00 $10,320.27
$101,857.60 $106,953.60 $112,320.00 $117,936.00 $123,843.20 $48.97 $51.42 $54.00 $56.70 $59.54
$8,488.14 $8,912.80 $9,360.00 $9,828.00 $10,320.27
$101,857.60 $106,953.60 $112,320.00 $117,936.00 $123,843.20 $44.33 $46.55 $48.88 $51.33 $53.90
$7,683.87 $8,068.67 $8,472.54 $8,897.20 $9,342.67
$92,206.40 $96,824.00 $101,670.40 $106,766.40 $112,112.00 $48.08 $50.49 $53.02 $55.68 $58.47
$8,333.87 $8,751.60 $9,190.14 $9,651.20 $10,134.80
$100,006.40 $105,019.20 $110,281.60 $115,814.40 $121,617.60 $46.21 $48.53 $50.96 $53.51 $56.19
$8,009.74 $8,411.87 $8,833.07 $9,275.07 $9,739.60
$96,116.80 $100,942.40 $105,996.80 $111,300.80 $116,875.20 $54.07 $56.78 $59.62 $62.61 $65.75
$9,372.14 $9,841.87 $10,334.14 $10,852.40 $11,396.67
$112,465.60 $118,102.40 $124,009.60 $130,228.80 $136,760.00 $47.75 $50.14 $52.65 $55.29 $58.06
$8,276.67 $8,690.94 $9,126.00 $9,583.60 $10,063.74
$99,320.00 $104,291.20 $109,512.00 $115,003.20 $120,764.80 $38.92 $40.87 $42.92 $45.07 $47.33
$6,746.14 $7,084.14 $7,439.47 $7,812.14 $8,203.87
$80,953.60 $85,009.60 $89,273.60 $93,745.60 $98,446.40
$68.20 $71.61 $75.20 $78.96 $82.91
$11,821.34 $12,412.40 $13,034.67 $13,686.40 $14,371.07
$141,856.00 $148,948.80 $156,416.00 $164,236.80 $172,452.80 $41.53 $43.61 $45.80 $48.09 $50.50
$7,198.54 $7,559.07 $7,938.67 $8,335.60 $8,753.34
$86,382.40 $90,708.80 $95,264.00 $100,027.20 $105,040.00 Supervising Technical
Engineer MC67
Supervising Real Property
Agent MC66
Supervising Accountant MC62
Utilities & Streets Supervisor MC73
(IT) Systems Administrator MC70
(IT) Systems/Network
Specialist MC71
Transportation Engineering
Manager MC72
Supervising Traffic Systems
Specialist MC68
(IT) Support Supervisor MC69
MC75Supervising Plans Examiner
MC65Supervising Code
Enforcement Inspector
Supervising Animal Services
Officer MC63
Supervising Building
Inspector MC64

Page 7 of 7 ends

Exhibit B 207
City of Fontana
Action Report
City Council Meeting
8353 Sierra Avenue
Fontana, CA 92335
File #: 21-3084 Agenda Date: 6/25/2024
Agenda #: T. Category: Consent Calendar
FROM:

Engineering
SUBJECT:

Approve the Purchase Order for Decorative Wrapping of Traffic Signal Controller Cabinets RECOMMENDATION:

Authorize the City Manager to execute purchase orders for decorative wrapping of traffic signal controller cabinets in the amount of $366,770.91 with Econolite as sole source.

DISCUSSION:

The City of Fontana has committed to the beautification of the existing traffic signal facilities by wrapping the traffic signal controller cabinets with decorative artwork. The artwork will feature City images reflecting different themes and eras of the City of Fontana.

Due to the different configuration of the existing traffic signal controller cabinets, the project was divided into two phases. The purchase order of the first phase was executed on April 16, 2024, for decorative wrapping on forty (40) existing standard traffic signal controller cabinets within the Baseline, Foothill, and Sierra Avenue corridors in the amount of $99,805.11. The project was funded by Assemblymember Eloise Gomez Reyes as part of the Downtown Fontana Revitalization Plan.

The second phase of the project will wrap the nineteen (19) existing traffic signal controller cabinets with attachments and replace nine (9) damaged traffic signal controller cabinets with decorative wrapping in the amount of $266,965.80.

The combination of the two purchase orders will exceed the City Manager’s authorization amount; therefore, staff requests the City Council to approve the cumulative amount of $366,770.91 for the project. In addition, since all traffic signal controller cabinets within the City are supplied by Econolite that has been designated sole source manufacturer of traffic cabinets.

In order to maintain an efficient and reliable traffic signal system and to minimize operating, programming and maintenance costs, it was essential to utilize a single manufacturer for the traffic City of Fontana Printed on 6/18/2024Page 1 of 2
powered by Legistar™
208
File #: 21-3084 Agenda Date: 6/25/2024
Agenda #: T. Category: Consent Calendar
signal system. Electronic components, within a traffic signal system, must be compatible in order for the system to operate accurately and effectively. Designating Econolite was to ensure that standardization and quality levels are maintained, and signal installations are compatible with City’s existing traffic signal system. The wrapping of the cabinets was also performed by Econolite to maintain the warranty of the cabinets.

FISCAL IMPACT:

Funds in the amount of $366,770.91 were approved by the City Council as part of the Fiscal Year 2023-24 Budget and at the subsequent 2023-24 Mid-Year Budget Report. The funds for wrapping of forty (40) cabinets were approved in the amount of $99,805.11 in grant project 37600075. Funding for wrapping of the nineteen (19) additional cabinets and replacement of the nine (9) damaged cabinets with pre-wrapping in the amount of $266,965.80 is available in general fund 10137505.

MOTION:

Approve staff recommendation.

City of Fontana Printed on 6/18/2024Page 2 of 2
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209

Quotation
1250 N. Tustin Ave. Anaheim, Ca. 92807
econolite.com/feedback

Page 1 ends

5/14/2024
To:

Item # Part Qty Description Tariff Price per Extended
1 CAB18717

5 TS2-1 PNG P44 BM 12 VERT CAB IN/OUT-BARE

INCLUDES THE FOLLOWING:
1 ASSY,CABINET, P44 55" UL LIST
2 SHELF, STANDARD, P44/R77
1 ASSY SLIDE DRAWER SPLIT,
4 ANCHOR BOLT, 18 X 3/4 X 2.5
1 AIR FILTER, ALUM, 12 X 16 X 1
1 LOCK, CABINET, DEAD BOLTWITH 2 KEYS,
CORBIN
1 LOCK, SUB TREASURY, BEVEL BOLTW/2 KEYS
LONG 04266
1 BULB, FLUORESCENT ,15W, 18"
1 GOOSENECK TASK LIGHT,A21 BULB
1 ENVELOPE, PLASTIC, 12 X 18
1 ASSY, DUAL FAN PANEL

DETECTION
1 ASSY, PCB, PROGRAM CARD
2 ASSY, DETECTOR RACK, TS2 16 CH
2 ASSY, DETECTOR INTERFACE PANEL16 LOOPS
+ OPTICOM

MISC
1 CKBKR PUSHBUTTON 5A
1 CIRCUIT BRKR, 40A 1P 120/240V
1 CIRCUIT BRKR, 15A, 1P 120/240V

PLUG-INS
4 FLASH TRANSFER RELAY
1 FLASHER, 2 CKT 15A SOLID STATE

SUB-ASSEMBLIES
1 ASSY, CABLE, ASC/3 PORT 3B TO
2 ASSY,C/C,BIU,SDLC 12 FEET
1 ASSY, TELEMETRY INTERFACE, TS2
1 ASSY, LOAD RESISTOR
1 ASSY, BIKE PUSH BUTTON PANEL
1 ASSY, CONVENIENCE OUTLET PANEL
3 CABLE,8 COND,24 AWG,(4PR)
1 ASSY, POWER AUX PANEL, R77,
1 ASSY, CABLE, CCA2 CONT PWR TO
1 PHONE JACK, 3-COND, FEMALE
1 ASSY, MAIN PANEL, TS2-1 PNG
1 ASSY, POLICE/AUX SWITCH PANEL
1 ASSY, POWER BUSS PANEL, 6 CONN
$23.22 $12,977.00 $64,885.00
Darrin Huggins
Fontana, CA; City of
8353 Sierra Ave. Office # 168.

Fontana, CA 92335

Quote Name: Cabinet Wrap Quote Phase 2
Project Reference:

Econolite Reference: Q-45227-247F
210

Quotation
1250 N. Tustin Ave. Anaheim, Ca. 92807
econolite.com/feedback

Page 2 ends

1 SDLC-5 TERM BLOCK ASSY5 SDLC CABLES

ECONOLITE SYSTEMS CABINET TESTING
2 CAB18716

3 TS2-1 PNG O67 BM 12 VERT CAB IN/OUT-BARE

INCLUDES THE FOLLOWING:
1 CABINET, ASSY, O67, CONT. WELD
3 SHELF, STANDARD, NEMA CABINET
1 ASSY, PANEL, DUAL FAN, SINGLE
1 ASSY SLIDE DRAWER SPLIT,
4 ANCHOR BOLT, 18 X 3/4 X 2.5
1 AIR FILTER, ALUM, 12 X 16 X 1
1 LOCK, CABINET, DEAD BOLTWITH 2 KEYS,
CORBIN
1 LOCK, SUB TREASURY, BEVEL BOLTW/2 KEYS
LONG 04266
1 BULB, FLUORESCENT ,15W, 18"
1 GOOSENECK TASK LIGHT,A21 BULB
1 ENVELOPE, PLASTIC, 12 X 18

DETECTION
1 ASSY, PCB, PROGRAM CARD
2 ASSY, DETECTOR RACK, TS2 16 CH
2 ASSY, DETECTOR INTERFACE PANEL16 LOOPS
+ OPTICOM

MISC
1 CKBKR PUSHBUTTON 5A
1 CIRCUIT BRKR, 40A 1P 120/240V
1 CIRCUIT BRKR, 15A, 1P 120/240V

PLUG-INS
4 FLASH TRANSFER RELAY
1 FLASHER, 2 CKT 15A SOLID STATE

SUB-ASSEMBLIES
1 ASSY, CABLE, ASC/3 PORT 3B TO
2 ASSY,C/C,BIU,SDLC 12 FEET
1 ASSY, TELEMETRY INTERFACE, TS2
1 ASSY, LOAD RESISTOR
1 ASSY, BIKE PUSH BUTTON PANEL
1 ASSY, CONVENIENCE OUTLET PANEL
1 ASSY, POWER AUX PANEL, R77,
1 ASSY, CABLE, CCA2 CONT PWR TO
1 PHONE JACK, 3-COND, FEMALE
1 ASSY, MAIN PANEL, TS2-1 PNG
1 ASSY, POLICE/AUX SWITCH PANEL
1 ASSY, POWER BUSS PANEL, 6 CONN
1 SDLC-5 TERM BLOCK ASSY5 SDLC CABLES

ECONOLITE SYSTEMS CABINET TESTING
$23.22 $13,220.00 $39,660.00
3 CAB18715

1 TS2-1 PNG R77 BM 12 VERT CAB IN/OUT-BARE

INCLUDES THE FOLLOWING:
1 ASSY, CABINET, 77", ALUM, CONT
4 SHELF, STANDARD, P44/R77
1 ASSY SLIDE DRAWER SPLIT,
4 ANCHOR BOLT, 18 X 3/4 X 2.5
1 AIR FILTER, ALUM, 12 X 16 X 1
$23.22 $13,591.00 $13,591.00
211

Quotation
1250 N. Tustin Ave. Anaheim, Ca. 92807
econolite.com/feedback

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1 LOCK, CABINET, DEAD BOLTWITH 2 KEYS,
CORBIN
1 LOCK, SUB TREASURY, BEVEL BOLTW/2 KEYS
LONG 04266
1 BULB, FLUORESCENT ,15W, 18"
1 GOOSENECK TASK LIGHT,A21 BULB
1 ENVELOPE, PLASTIC, 12 X 18
1 ASSY, DUAL FAN PANEL

DETECTION
1 ASSY, PCB, PROGRAM CARD
2 ASSY, DETECTOR RACK, TS2 16 CH
2 ASSY, DETECTOR INTERFACE PANEL16 LOOPS
+ OPTICOM

MISC
1 CKBKR PUSHBUTTON 5A
1 CIRCUIT BRKR, 40A 1P 120/240V
1 CIRCUIT BRKR, 15A, 1P 120/240V

PLUG-INS
4 FLASH TRANSFER RELAY
1 FLASHER, 2 CKT 15A SOLID STATE

ECONOLITE SYSTEMS CABINET TESTING
4 CABTBD

1 SIERRA @ ORANGE WAY CABINET $23.22 $19,000.00 $19,000.00 5 BCAB0002

3 BATTERY BACKUP/UPS CABINET

53.50 x 26.00 x 16.25
2 SHELVES, FAN PANEL, GENERATOR

COMPARTMENT PIGGYBACK INSTALLATION
$1.20 $2,606.00 $7,818.00
6 1133-141

10 MMU2-16LEip-E W/ETHERNET PORT BLUE ECPI

FACEPLATE
$0.00 $1,905.40 $19,054.00
7 160-1018-502

24 ASSY BUS INTERFACE UNIT W/ PANEL LOCK $1.08 $205.80 $4,939.20 8 1084-046

10 PWR SUPPLY, 5 AMP EDI PS-250-E 120VAC $0.00 $485.80 $4,858.00 212

Quotation
1250 N. Tustin Ave. Anaheim, Ca. 92807
econolite.com/feedback

Page 4 ends

9 31095G20

160 LOAD SWITCH W/INPUT IND, SSR MODEL 200,
PDC SSS-86-3
$0.00 $28.00 $4,480.00
10 P44 CABINET

WRAP WITH

SMALL BOX

2 P44 Cabinet Wrap w/ Small Box: Printed on 3M
vinyl with Clean Slate Group graffiti-resistant
laminate- price includes production and
installation
$0.00 $1,837.33 $3,674.66
11 P44 CABINET
WRAP

8 P44 Cabinet Wrap: Printed on 3M vinyl with
Clean Slate Group graffiti-resistant laminate
price includes production and installation
$0.00 $1,696.00 $13,568.00
12 O67 CABINET

WRAP WITH

BBS CABINET

11 O67 Cabinet Wrap + BBS: Printed on 3M
vinyl with Clean Slate Group graffiti-resistant
laminate- price includes production and
installation
$0.00 $2,544.00 $27,984.00
13 067 CABINET
WRAP

1 O67 Cabinet Wrap: Printed on 3M vinyl with
Clean Slate Group graffiti-resistant laminate
price includes production and installation
$0.00 $1,837.33 $1,837.33
14 R77 CABINET

WRAP WITH

SMALL BOX

3 R77 Cabinet Wrap w/ Small Box: Printed on 3M
vinyl with Clean Slate Group graffiti-resistant
laminate- price includes production and
installation
$0.00 $2,614.67 $7,844.01
15 R77 CABINET
WRAP

3 R77 Cabinet Wrap: Printed on 3M vinyl with
Clean Slate Group graffiti-resistant laminate
price includes production and installation
$0.00 $2,261.33 $6,783.99
16 332 CABINET

WRAP WITH
BBS

1 332 Cabinet Wrap + BBS: Printed on 3M vinyl
with Clean Slate Group graffiti-resistant
laminate- price includes production and
installation
$0.00 $2,544.00 $2,544.00
17 CSG TRAVEL

1 CSG TRAVEL $0.00 $5,000.00 $5,000.00

*This estimate includes 1 hour of design and file preparation time per unit and 1 hour of surface preparation time per unit. Any additional time spent on design/file preparation will be billed to the client at $90/hr. Any additional time spent on surface preparation will be billed to the client at $85/hr.

Subtotal $247,521.19
Shipping & Handling*
Taxes** $19,182.89
Tariffs** $261.72
TOTAL $266,965.80
213

Quotation
1250 N. Tustin Ave. Anaheim, Ca. 92807
econolite.com/feedback

Page 5 ends

Fontana City CouncilJune 25, 2024

Fontana City Council
June 25, 2024