Foster City City Council
October 5, 2026

13 • Coordinate applicant interviews, documentation collection, and move-in readiness. • Maintain a waitlist for future vacancies.

Placement into City-Owned Housing Units
• Match qualified households to available units based on household size, accessibility needs, support needs, and unit characteristics. • Coordinate lease-up and occupancy in partnership with the City. • Assist residents with move-in planning, household setup, and connection to community resources.
• Ensure units are occupied efficiently to minimize vacancy periods.

Supportive Services and Housing Retention
• Provide or coordinate ongoing supportive services tailored to each resident household and circle of support.
• Deliver tenancy support focused on successful independent living and long-term housing retention.
• Conduct regular resident check-ins based on need and acuity. • Assist residents in accessing healthcare, behavioral health, transportation, employment, public benefits, and community services.
• Promote independent living skills, neighbor relations, and community integration. • Coordinate with family members, conservators, service providers, and Regional Center social workers, as authorized.

Crisis Response and Housing Stability Interventions
• Identify early warning signs that may jeopardize tenancy. • Intervene promptly to address lease compliance issues, unpaid rent, conflicts, behavioral concerns, or service disruptions.
• Develop corrective action or stabilization plans with residents and partners as needed.
• Coordinate emergency resources and crisis supports.
• Work proactively to prevent eviction, homelessness, or institutionalization whenever possible
Task 3: Property Management
Housing Choices will provide ongoing administrative property management services, including leasing coordination, resident communication, occupancy monitoring, moveins/move-outs, and coordination of maintenance requests with the City’s designated property management or maintenance providers. Housing Choices will coordinate with the City’s contracted Property Management firm. In addition, Housing Choices will provide dayto-day administrative property management functions and will coordinate closely with the City’s contracted property management firm or designated maintenance providers for repairs, physical maintenance, and capital improvements to ensure clear communication, efficient issue resolution, and a high-quality resident experience.

Contractor property management services shall be limited to leasing, recertifications, resident communication, compliance, move-ins/move-outs, and coordination. The City’s contracted property management firm will be responsible for repairs and maintenance.

Services to be provided:

Item 9.1

14 Property Management Services
Housing Choices will provide administrative day-to-day property management functions for designated units. Physical maintenance, repairs, rehabilitation, and capital improvements shall remain the responsibility of the City or its designated maintenance providers. Property management services will include:
• Tenant communications and resident relations.
• Lease administration and occupancy monitoring.
• Rent collection coordination and tracking.
• Move-in and move-out coordination.
• Unit turnover planning and readiness coordination.
• Routine unit check-ins and documentation of property conditions. • Coordination with the City regarding maintenance needs, repairs, or habitability concerns.
• Vendor access scheduling for City-authorized maintenance work. • Support for lease compliance matters in coordination with supportive services staff.
• General stewardship and oversight of the housing units Rent and Utility Administration
• Tenants will be responsible for payment of rent to the City as required by their lease(s).
• Tenants are responsible for obtaining and paying their own electric utility account. • The City will cover the cost of trash collection, water, and sewer and the utility allowance and monthly rent will be adjusted accordingly. • Housing Choices will provide billing coordination, payment tracking, and supportive intervention as needed to help residents remain current. • Housing Choices will make best efforts to support timely rent and utility payment but does not guarantee tenant financial obligations unless separately funded or expressly agreed in writing.

Maintenance Coordination (City Responsibility)
• Housing Choices will promptly notify the City of maintenance issues identified by residents or staff and coordinate access as needed.
• Responsibility for maintenance, repairs, capital improvements, and licensed trade work will remain with the City or its designated contractors Task 4: Compliance and Reporting
Housing Choices will ensure that all supportive services, and, as applicable, groups of occupants or households, comply with the Program’s requirements regarding eligibility, affordability, and occupancy. The Housing Choices will also support the City’s compliance monitoring process by maintaining accurate records, providing annual reporting, and, if included in the scope of work, assisting with income verification and rental-rate compliance.

Housing Choices must coordinate with City staff to address any issues of non-compliance.

Services to be provided:

Compliance, Documentation, and Reporting
• Track placements, vacancies, housing retention outcomes, rent status, and service activities.

Item 9.1

15 • Submit periodic reports to the City summarizing program performance, outcomes, and emerging needs.
• Ensure compliance with fair housing laws, confidentiality requirements, and applicable local, state, and federal regulations.

Task 5: Reporting and Records Management
Housing Choices will maintain accurate and complete records of all Program activities, including supportive services provided, household occupancy data, and annual eligibility certification, if included in the scope of work. Housing Choices will provide the City with annual reports, due by January 31 of each year for the prior calendar year, summarizing Program activity and loan administration. All reporting must comply with local, state, and federal regulatory requirements, as well as the City’s contract terms.

Services to be provided:

Compliance, Documentation, and Reporting
• Maintain accurate participant, service, and occupancy records. • Submit periodic reports to the City summarizing program performance, outcomes, and emerging needs.

6. GENERAL PROVISIONS
a) Project Team and Key Personnel
Housing Choices will assign an experienced multidisciplinary team to successfully implement and manage the City of Foster City’s Supportive and Special Needs Housing Program. The team shall have combined expertise in supportive housing operations, housing navigation, tenancy support, property management coordination, public sector partnerships, and program administration. Staffing will be scalable based on the number of units under this Exhibit A and resident needs over time. Staffing will consist of the following team members and roles.
• Organizational Oversight
The Executive Director will provide overall organizational leadership, contract oversight, and executive-level coordination with the City of Foster City. The Executive Director will ensure program accountability, responsiveness, and alignment with City goals.
• Program Management
A program director and program managers: the Program Director will provide senior oversight of the Foster City contract, ensuring successful implementation, compliance, and achievement of program outcomes. This role will supervise management staff, review program performance, support strategic decisionmaking, and serve as an escalation point for operational matters. The Program Manager will serve as the primary day-to-day operational lead for the program and main point of contact for City staff. This position will oversee daily operations, manage outreach efforts, coordinate referrals and placements, monitor vacancies and occupancy, supervise frontline staff, and ensure timely response to resident and property-related needs. The Program Manager will directly supervise the Housing Coordinator and ensure the program maintains an Item 9.1

16 active pipeline of eligible households and a waitlist for future vacancies. Another Program Manager will oversee resident support services and housing stability functions for households residing in the City’s units and will supervise Resident Coordinators and ensure timely, high-quality service delivery focused on tenancy success, crisis response, and community integration.
• Housing Placement and Support Services
A housing coordinator and resident coordinator: the Housing Coordinator will do intake, eligibility review, waitlist administration, and housing placement activities.

This role will work closely with the Regional Centers, county partners, and community-based organizations to identify eligible applicants and coordinate timely occupancy of available units. The Housing Coordinator will report to the Program Manager. The Resident Coordinator will provide ongoing tenancy support and housing stabilization services to participating households.

Responsibilities include resident check-ins, service planning, linkage to healthcare and community resources, benefits support, independent living coaching, conflict resolution, and proactive interventions to promote housing retention. The Resident Coordinator will closely with circle of support including Regional Center Social Workers.
• Property Management Coordination
Facilities Coordinator - Housing Choices will assign a Facilities Coordinator to oversee property-related functions for designated unit(s). Responsibilities may include maintenance coordination, vendor scheduling, unit inspections, turnover readiness, tenant communications, and general stewardship of City-owned properties. Housing Choices has direct experience coordinating these functions through county-owned and scattered-site housing programs in other counties. • Finance and Compliance Support
Finance and Administrative Team - Housing Choices’ internal finance and administrative staff will support contract invoicing, budget tracking, reporting, records management, and compliance monitoring. This team ensures timely fiscal reporting, accurate documentation, and adherence to public contracting requirements.
b) Staffing Approach
Housing Choices utilizes a team-based service model that allows staff to crosscoordinate and respond quickly to resident or property needs. As additional units are added to the Foster City portfolio, staffing assignments can be adjusted to ensure appropriate service levels, responsive property oversight, and continued program quality.
c) Commitment to Partnership
The Housing Choices team will work collaboratively with Foster City staff, Regional Centers, county agencies, service providers, and maintenance partners to ensure the program operates efficiently and residents receive the support necessary to maintain stable housing and thrive in the community
d) Program Guidelines
Housing Choices agrees to follow the Program Guidelines as provided in this Exhibit A, Section 7.

Item 9.1

17 e) Payment of Rent; Lease Agreement for Tenants
Housing Choices is a service provider and not the master leaseholder for the property.

Housing Choices is, therefore, not automatically responsible for unpaid tenant rent unless specifically stated in Lease Agreement and is not a guarantor of tenant rent obligations unless agreed in writing. Unpaid tenant rent may not be deducted from Contractor invoices unless mutually agreed to in writing. City and Contractor will establish procedures for late notices, repayment plans, and supportive interventions before enforcement action. Housing Choices shall make good-faith efforts to support timely rent payment and connect tenants to subsidies or repayment plans.

END OF EXHIBIT A

Item 9.1

18 EXHIBIT B

FEE SCHEDULE
Foster City Supportive and Special Needs Housing Program

HOUSING CHOICES
Frequency
of Payment
Monthly
Amount
Annual
Amount
Method of
Payment
City Fund
for Payment
Program
Administration
Monthly $430 $5,160 Contractor to
submit monthly
invoice to City
General
Fund
Property
Management Fees
to be paid by the
City (see Scope of
Work)
$0 $320 $3,840 Contractor to
submit monthly
invoice to City
122
Labor Rates, if
applicable for
property
management

N/A N/A N/A N/A N/A
Any other costs to
the City for
providing services
as stated in the
Scope of Work
Monthly City pays
water,
sewer,
trash
City pays
water,
sewer,
trash
City to pay
EMID and
Recology
directly
122
Total Monthly $750 $9,000
Utility Payments
As part of this Agreement, the City of Foster City agrees to pay utility payments for water, sewer, and trash collection, which will not be reimbursed by the tenants. The value of these payments is accounted for in the Utility Allowance applied to the monthly rent for the unit. The value of the allowance is per the average of actual sewer charges for the prior 12 months, and water usage and trash collection rates as published by the Utility Allowance Schedule published by the County of San Mateo. The allowance rates shall be in effect from July 1 to June 30 annually. These utilities will be paid by the City of Foster City directly to EMID for water and sewer, and Recology for trash collection. The value of the payments, estimated at $5,000 per year, are not included in the Contract Maximum for this Agreement.

Contract Maximum
The Contract maximum is $9,000 per fiscal year and $45,000 for the five (5)-year Agreement.

Utility payments are not included in the Contract Maximum.

EXHIBIT C

SAMPLE INSURANCE REQUIREMENTS
Item 9.1

19 CONTRACTOR shall provide, in addition to the Certificates of Insurance, original Endorsement affecting the coverages specified in herein on the attached form. No substitute form will be accepted.

This is an Exhibit to, and made a part of and incorporated by reference to the Agreement dated Date of Agreement, by and between Consultant Name, hereinafter referred to as "Consultant”, and the City of Foster City, hereinafter referred to as "City", providing for professional services.

1. Consultant's Duty to Show Proof of Insurance. Consultant, in order to protect City and its Council members, officials, agents, officers, and employees against all claims and liability for death, injury, loss and damage as a result of Consultant's acts, errors, or omissions in connection with the performance of Consultant's obligations, as required in this Agreement, shall secure and maintain insurance as described below. Consultant shall not perform any work under this Agreement until Consultant has obtained all insurance required under this section and the required certificates of insurance and all required endorsements have been filed with the City's authorized insurance representative, insurance Tracking Services Inc. (ITS). Receipt of evidence of insurance that does not comply with all applicable insurance requirements shall not constitute a waiver of the insurance requirements set forth herein. The required documents must be signed by the authorized representative of the insurance company shown on the certificate. Upon request, Consultant shall supply proof that such person is an authorized representative thereof, and is authorized to bind the named underwriter(s) and their company to the coverage, limits and termination provisions shown thereon, Consultant shall promptly deliver to ITS a certificate of insurance, and all required endorsements, with respect to each renewal policy, as necessary to demonstrate the maintenance of the required insurance coverage for the term specified herein.

Such certificates and endorsements shall be delivered to ITS prior to the expiration date of any policy and bear a notation evidencing payment of the premium thereof if so requested. Consultant shall immediately pay any deductibles and self-insured retentions under all required insurance policies upon the submission of any claim by Consultant or City as an additional insured.

1.1 Insurance Requirements
☒ Commercial General Liability Insurance
Commercial General Liability Insurance including, but not limited to, Contractual Liability Insurance (specifically concerning the indemnity provisions of this Agreement with the City ), Products-Completed Operations Hazard, liability for slander, false arrest and invasion of privacy arising out of professional services rendered hereunder, Personal Injury (including bodily injury and death), and Property Damage for liability arising out of Consultant's performance of services under this Agreement. The Commercial General Liability insurance shall contain no exclusions or limitation for independent contractors working on the behalf of the named insured. Consultant shall maintain the Products-Completed Operations Hazard coverage for the longest period allowed by law following termination of this Agreement. The amount of said insurance coverage required by this Agreement shall be the policy limits, which shall be at one million dollars ($1,000,000) each occurrence and three million dollars ($3,000,000) aggregate.
*Please note, the City will require a separate additional insured endorsement for the Commercial General Liability policy, listing the “City of Foster City, its Council members, officials, agents, officers, and employees”.

Item 9.1

20 ☒ Business Automobile Liability Insurance
Automobile Liability Insurance against claims of Personal Injury (including bodily injury and death) and Property Damage covering any vehicle and/or all owned, leased, hired and non-owned vehicles used in the performance of Services pursuant to this Agreement with coverage equal to the policy limits, which shall be at least one million dollars ($1,000,000) each occurrence.
☒ Workers' Compensation Insurance
Consultant shall submit written proof that Consultant is insured against liability for workers' compensation in accordance with the provisions of section 3700 of the California Labor Code. Consultant shall require any Subconsultants to provide workers' compensation for all of the Subconsultants' employees, unless the Subconsultants' employees are covered by the insurance afforded by Consultant. If any class of employees engaged in work or services performed under this Agreement is not covered by California Labor Code section 3700, Consultant shall provide and/or require each Subconsultant to provide adequate insurance for the coverage of employees not otherwise covered. Consultant shall also maintain employer's liability insurance with limits of one million dollars ($1,000,000) for bodily injury or disease. ☒ Professional Liability Insurance
Professional Liability (Errors and Omissions) Insurance, for liability arising out of, or in connection with, all negligent acts, errors or omissions in connection with services to be provided under this Agreement, with no exclusion for claims of one insured against another insured, with coverage equal to the policy limits, which shall not be less than one million dollars ($1,000,000) per occurrence and five million dollars ($1,000,000) aggregate.
□ Installation Floater (required if ADU is to be installed/constructed on any property covered by this agreement)
Installation Floater, covering the work performed under this Contract, against all risks of direct physical loss. The policy shall cover the Contractor’s labor, materials and equipment, including materials and equipment in transit or away from the project site, to be installed in the existing structure(s). The coverage shall be written for an amount equal to the initial contract amount plus the value of any subsequent change orders, subject to a deductible of not more than [$10,000] payable by Contractor. □ Cyber Liability Insurance
Cyber Liability Insurance, covering network risk and cyber liability (including coverage for unauthorized access, failure of security, breach of privacy perils, as well at notification costs and regulatory defense) in an amount of not less than $1,000,000.

Such insurance shall be maintained in force at all times during the term of the Contract and for a period of two years thereafter for services completed during the term of the Contract.

1.2 Self-Insured Retention
Any self-insured retentions in excess of $100,000 must be declared on the Certificate of insurance or other documentation provided to City and must be approved by the City Risk Manager.

Item 9.1

21 1.3 Claims-Made Basis Coverage
If any of the insurance coverages required under this Agreement is written on a claimsmade basis, Consultant, at Consultant's option, shall either (i) maintain said coverage for at least five (5) years following the termination of this Agreement with coverage extending back to the effective date of this Agreement; (ii) purchase an extended reporting period of not less than five (5) years following the termination of this Agreement; or (iii) acquire a full prior acts provision on any renewal or replacement policy.

2. City as Additional Insured
On Consultant's Commercial General Liability and Automobile policies, the City, its Council members, officers, directors, agents, employees, and volunteers, shall be named as additional insured's, but only with respect to liability arising out of the activities of the named insured. Any endorsement shall be provided using one of the following three options: (i) on ISO form CG 20 10 1 1 85; or (ii) on ISO form CG 20 37 10 01 plus either ISO form CG 20 10 10 01 or CG 20 33 10 01; or (iii) on such other forms which provide coverage at least equal to or better than form CG 20 10 1 1 85.

3. Insurance terms and conditions:

3.1 Cancellation of Insurance
The above stated insurance coverages required to be maintained by Consultant shall be maintained until the completion of all of Consultant's obligations under this Agreement except as otherwise indicated herein. Each insurance policy supplied by Consultant shall not be suspended, voided, cancelled or reduced in coverage or in limits except after ten (10) days written notice by Consultant in the case of non-payment of premiums, or thirty (30) days written notice in all other cases. This notice requirement does not waive the insurance requirements stated herein. Consultant shall immediately obtain replacement coverage for any insurance policy that is terminated, canceled, non-renewed, or whose policy limits have been exhausted or upon insolvency of the insurer that issued the policy.

3.2 All insurance shall be issued by a company or companies admitted to do business in California and listed in the current "Best's Key Rating Guide" publication with a minimum rating of A-; VII Any exception to these requirements must be approved by the City Risk Manager.

3.3 If Consultant is, or becomes during the term of this Agreement, self-insured or a member of a self-insurance pool, Consultant shall provide coverage equivalent to the insurance coverages and endorsements required above. The City will not accept such coverage unless the City determines, in its sole discretion and by written acceptance, that the coverage proposed to be provided by Consultant is equivalent to the above-required coverages.

3.4 For any claims related to the Agreement, the Consultant’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Item 9.1

22 3.5 Insurance coverages in the minimum amounts set forth herein shall not be construed to relieve Consultant for any liability, whether within, outside, or in excess of such coverage, and regardless of solvency or insolvency of the insurer that issues the coverage; nor shall it preclude the City from taking such other actions as are available to it under any other provision of this Agreement or otherwise in law.

3.6 Failure by Consultant to maintain all such insurance in effect at all times required by this Agreement shall be a material breach of this Agreement by Consultant. City, at its sole option, may terminate this Agreement and obtain damages from Consultant resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to Consultant, City shall deduct from sums due to Consultant any premiums and associated costs advanced or paid by City for such insurance. If the balance of monies obligated to Consultant pursuant to this Agreement are insufficient to reimburse City for the premiums and any associated costs, Consultant agrees to reimburse City for the premiums and pay for all costs associated with the purchase of said insurance. Any failure by City to take this alternative action shall not relieve Consultant of its obligation to obtain and maintain the insurance coverages required by this Agreement.

3.7 Should any of the required insurance (other than errors and omissions insurance) be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defenses costs be included in such general aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limit specified above.

3.8 City may (but is under no obligation to) secure project-specific insurance, wrap-up insurance, or administer an owner controlled insurance Program ("OCIP"), in which case Consultant and its subconsultants shall communicate this fact to their insurance carriers and request that the risk of this project be excluded from their practice policies.

Consultant's fees under this Agreement (and the fee of its subconsultants under subconsultant agreements) shall be reduced by the amount of insurance premiums that may be avoided by Consultant and its subconsultants by virtue of the City's obtaining the project-specific insurance, wrap-up insurance or administering an OCIP, and the exclusion of this project from coverage of Consultant's and subconsultants policies.

Construction Manager and its subconsultants shall afford City access to their books and records and cooperate with City in verifying the amount of savings realized.

ATTACHED

1. Insurance Coverage Form
Item 9.1

23 This INSURANCE COVERAGE FORM modifies or documents insurance provided under the following:

Named Insured: ____________________________________ Effective Work Date(s): _______ Description of Work/Locations/Vehicles:
___________________________________________________
ADDITIONAL INSURED: City of Foster City (CITY)
610 Foster City Boulevard, Foster City, CA 94404
Attention: _________________________________
Contract Administrator
Endorsement and Certificates of Insurance Required
The Additional Insured, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (Check all that apply) Insurer Policy
No.

General Liability: (a) activities performed by or on behalf of the Named Insured, (b) products and completed
operations of the Named Insured, (c) premises owned,
leased occupied or used by the Named Insured, and/or (d) permits issued for operations performed by the Named
Insured. {Note: MEETS OR EXCEEDS ISO Form # CG
20 10 11 85}
Auto Liability: the ownership, operation, maintenance,
use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a
combination of the Named Insured and the Additional
Insured, its elected or appointed officers, officials,
employees or volunteers.

Other: [Cyber Liability, Installation Floater, etc.]
Certificates of Insurance Required (no endorsement needed) (Check all that apply)
Insurer Policy
No.

Workers Compensation: work performed by employees
of the Named Insured while those employees are engaged
in work under the simultaneous directions and control of the Named Insured and the Additional Insured.

Professional Liability:

PRIMARY/NON-CONTRIBUTORY: This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds.

SEVERABILITY OF INTEREST: The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respect to the insurer’s limit of liability.

Item 9.1

24 PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS: Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the Additional Insured, its elected or appointed officers, officials, employees, or volunteers.

CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days' prior written notice (ten (10) days if canceled due to non-payment) by regular mail return receipt requested has been given to the Additional Insured. Such notice shall be addressed as shown above.

WAIVER OF SUBROGATION: The insurer(s) named above agree to waive all rights of subrogation against the CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the CITY.

Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated.

SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, ______________________________________________________________(print/type name), warrant that I have authority to bind the above-named insurance company and by my signature hereon do so bind this company.

SIGNATURE OF AUTHORIZED REPRESENTATIVE (original signature required) ORGANIZATION: ________________________________________ TITLE:
_____________________________
ADDRESS:___________________________________________________________________ ________________
TELEPHONE: ( ) _____________________________ DATE ISSUED:
___________________________

Item 9.1

25 EXHIBIT D
Supportive and Special Needs Program Guidelines
September 2026

PROGRAM SUMMARY
The Supportive Housing Program (“Program”) is a new housing program approved by the City Council in January 2026. The program provides supportive housing, which is housing that is permanent in nature, rather than transitional or temporary housing, and helps specific target population groups that need supportive services on an ongoing basis. Supportive services provided for this Program may be provided on-site and/or off-site. However, due to the types of housing units owned by the City of Foster City and that are eligible for the Program, as described below, the opportunity for on-site services is limited.

Specifically, the Program provides housing, owned by the City of Foster City, and supportive services, provided by a third-party for target populations groups. All housing units in the Program are restricted to very low-income households and rents are set at the extremely low or very low-income level.

The Program as described in these Guidelines helps implement the following two programs included in the City of Foster City’s 2023-2031 Housing Element, approved in 2023 and certified in 2024. Due to the overlap of these two programs, the Supportive Housing Program also includes housing for special needs and associated services.

1. Program H-E-1-a Existing Unit Purchase Program-Opportunities for Supportive Housing: Implement the tenant preferences adopted in January 2023 for the Existing Unit Purchase Program (City-owned units) so that when vacancies occur, housing providers have an opportunity to propose renting the unit to provide supportive housing for people with disabilities and if no acceptable proposals are received, then continue to maintain the existing units owned by the City as rentals for large very low- and low-income families.
• Responsible Agency: Community Development Department, City Council • Timeframe: As vacancies occur
• Quantified Objectives: One (1) unit converted to supportive housing by 2031 • Performance Metric(s): Number of units converted to supportive housing • Funding Source: Affordable Housing Fund

2. H-F-1 Special Needs. Encourage a mix of housing units throughout the City including those for lower-income seniors, veterans, families with children, single parents, young families, victims of domestic violence, farmworkers, and the disabled.

H-F-1-a Facilities and Services for Special Needs. Support housing that incorporates facilities and services to meet the health care, transit or social service needs of households with special needs, including seniors, extremely low-income households and persons, farmworkers, people with developmental disabilities, and persons with disabilities through an expedited permit review process. Proactively contact nonprofit service providers and developers for persons with disabilities and other special needs groups on annual basis to inquire about their needs and notify them about funding opportunities, as they become available.

Item 9.1

26 • Responsible Agency: Community Development Department • Timeframe: Establish expedited permit review process and begin annual proactive outreach by December 2023
• Performance Metric(s): Facilitate development of at least one (1) new facility The City owns six (6) units that are eligible for the Program over time as units become vacant. The units include two (2) single-family homes (a three-bedroom unit and a fivebedroom unit) and four (4) duplex units (each consisting of a three-bedroom unit and a twobedroom unit). All six units have two-car garages. As of the date of issue of these Program Guidelines, there is one (1) vacant unit, a three-bedroom single-family home.

PROGRAM GOAL
The Program Goal is to transition one City-owned unit to supportive and special needs housing by 2031.

PROGRAM PARTICIPANTS
• Contractor: an agency that administers the program, including providing eligible households or referring potentially eligible households for the unit(s), and providing supportive services and/or or coordinating services for the eligible household occupying the unit or units in the Program.
• Property Management Firm: provides property management of the unit(s) in the Program under a separate Agreement with the City of Foster City. • City of Foster City: manages the Program, issues funding for the Program, provides the six eligible units; selects the Contractor for the Program and the Property Management Firm, manages the Agreements with the Contractor and the Property Management Firm.
• Household Occupants: those who live in the unit or units in the Program and receive supportive services from or arranged by the Contractor.

PROGRAM TIMELINE
The Program Period is from 2026 to 2031. The City plans to enter into an Agreement for Services for at least one and potentially up to six eligible units with a Contractor for an initial term until December 31, 2028, with a renewal option for an additional three (3) years until December 31, 2031. The City hopes to select a Contractor within 90 days of issuing an RFP for Supportive Housing Services. Additional units will only be eligible for the Program if one of the remaining five (5) units experiences a vacancy during the Program Period.

The program shall begin approximately 60 days prior to occupancy of the first unit(s) specified in Section 1 of this Exhibit A.

Upon vacancy of a future unit, if applicable, the City will prepare a rehabilitation plan for the unit to prepare it for occupancy for supportive housing. The Contractor for the Program will have an opportunity to review the rehabilitation plan, provide input, and request reasonable accommodation for those with disabilities, or other tenant improvements or modifications.

The plan and appropriation of funding for rehabilitation will need to be approved by the City Council for each unit that becomes eligible for the Program through a vacancy.

DEFINITIONS
The program uses the following definitions (in alphabetical order):

Item 9.1

27 Adjustment for Household Size: Adjustment for Household size is defined by Section 50053 as one (1) person for a studio unit, two (2) people for a one-bedroom unit, three (3) persons for a two-bedroom unit, four (3) persons for a three-bedroom unit, five (5) persons for a four-bedroom unit. The code does not provide the number of persons for a fivebedroom unit, but the City uses seven (7) persons for a five-bedroom unit.

Affordable Rent: means the following amounts, less a utility allowance and other fees and charges required to be paid by tenants on a non-optional basis:
(i) Extremely low-income units: rent shall be calculated as defined by California Health and Safety Code Section 50052.5, the product of 30 times 30 percent of area median income adjusted for family size appropriate for the unit (e.g., .6 times 50 percent of AMI (30% of AMI) adjusted for family size appropriate to the unit.
(ii) Very low-income units: rent shall be calculated as defined in California Health and Safety Code section 50053(b)(2), the product of 30 percent times 50 percent of the Area Median Income adjusted for family size appropriate to the unit.

The City adjusts rental rate maximums annually on July 1. The current rental rate maximums are as follows for a three-bedroom unit:

Table 1. Monthly rent for 3-bedroom unit located at 398 Chesapeake Avenue, effective July 1, 2026, to June 30, 2027
Unit Size
3-Bedrooms*
Extremely Low
Income (30% of
AMI limit)
Very Low Income
(50% of AMI)
Income limit $60,050 $105,050
Gross Rent
(30% of income limit/12)
1,576 $2,626
Utility Allowance* $288 $288
Tenant Rent $1,288 $2,338
* adjusted for household size of 4 persons for the purpose of rent calculations per California Health and Safety Code Section 50053.
** Utility allowance includes amounts provided by the County of San Mateo for the following utilities paid for by the tenant: electric heating ($85), electric cooking ($22), other electric ($127), electric water heating ($54). The City will pay water usage, sewer, and trash collection.

Disability: a disability is as defined by California Code of Regulations, Title 9, Section 10870: "Disability" means any condition or characteristic that renders a person a disabled person. "Disabled person" means any person who has a physical or mental impairment which substantially limits one or more major life activities, has a record of such impairment, or is regarded as having such an impairment. Person has a Record of Such an Impairment. "Has a record of such an impairment" means has a history of, or has been misclassified as having, a mental or physical impairment that substantially limits one or more major life activities. "Is regarded as having an impairment" means:

Item 9.1

28 (1) Has a physical or mental impairment that does not substantially limit major life activities but is treated by a recipient as constituting such a limitation; “Major life activities" means functions necessary to be self-sufficient such as caring for oneself, walking, seeing, hearing, speaking, breathing, learning, and working. "Physical or mental impairment" means: Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems: neurological; musculoskeletal; special sense organs; respiratory, including speech organs; cardiovascular; reproductive; digestive; genitourinary; hemic and lymphatic; and endocrine; or
(2) Any mental or psychological disorder, such as mental retardation, organic brain syndrome, emotional or mental illness, and specific learning disabilities. The term "physical or mental impairment" includes, but is not limited to, such diseases and conditions as orthopedic, visual, speech and hearing impairment, cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental retardation, emotional illness, and drug addiction and alcoholism.

Qualified Disabled Person. "Qualified disabled person" means: With respect to employment, a disabled person who, with reasonable accommodation, can perform the essential functions of the job in question. The term does not include any individual who is an alcoholic or drug abuser whose current use of alcohol or drugs prevents such person from performing the duties of the job in question or whose employment, by reason of such current alcohol or drug abuse, would constitute a direct threat to property or the safety of others; and, with respect to other programs or activities, a disabled person who meets the essential eligibility requirements of such programs or activities.

Eligible Units: the six (6) units included in the City of Foster City’s Existing Unit Purchase Program are eligible for the Program upon vacancy and approval by the City Council. Any additional units not listed in Section 1 of this Exhibit A are not covered by this Exhibit A.

Units include:

Property Type Size (bed/bath) Garage Size
833 Gull Avenue Single-family 5/2 2
631 Comet Drive Duplex 2/2 2
633 Comet Drive Duplex 3/2 2
833 Comet Drive Duplex 2/2 2
835 Comet Drive Duplex 3/2 2
398 Chesapeake Avenue Single-Family 3/2 2
Extremely Low-Income Household is defined by California Health and Safety Code Section 50106: “Extremely low-income households” means persons and families whose incomes do not exceed the qualifying limits for extremely low-income families as established and amended from time to time by the Secretary of Housing and Urban Development and defined in Section 5.603(b) of Title 24 of the Code of Federal Regulations. These limits shall be published by the department in the California Code of Regulations as soon as possible after adoption by the Secretary of Housing and Urban Development. In the event the federal standards are discontinued, the department shall, by regulation, establish income limits for extremely low-income households for all geographic areas of the state at 30 percent of area median income, adjusted for family size and revised annually. Area median income” means the median family income of a geographic area of the state.

Item 9.1

29 Group home for developmentally disabled adults is a group of individuals living in a home-like setting rather than a facility, Individualized care and support plans, community inclusion and participation, respect for choice, dignity, and independence. Residents usually have their own bedrooms or shared rooms, participate in daily household routines, and take part in activities based on their interests and abilities. Staff provide assistance with daily living, medication management, safety, and skill development while encouraging residents to make choices about their own lives. This model distinguishes group homes from larger institutional settings.

In-Home Supportive Services (IHSS): California Code of Regulations, Title 22, Section 40045.5 defines In-Home Supportive Services as a social service program which provides necessary personal and domestic care so that aged, blind and disabled persons may remain in their homes.

Supportive Housing: The City’s Municipal Code, Chapter 17.04.020, defines supportive housing as follows: housing with no limit on length of stay, that is occupied by the target population as defined in Section 65582 of the California Government Code, and that is linked to on- or off-site services that assist the supportive housing residents in retaining the housing, improving his or her health status, and maximizing his or her ability to live and, when possible, work in the community.

Supportive housing for the City of Foster City is permanent housing (as opposed to temporary or transitional housing) that includes access to support services to help at-risk community members, such as those with disabilities, health issues, or those experiencing chronic housing insecurity risk factors.

Target Population: The target populations for supportive housing are defined in Section 65582 (p) of the California Code of Regulations. However, because the units owned by the City of Foster City that are eligible for the Program are single-family homes and duplexes in residential neighborhoods and not proximate to public transit or medical or other institutional services, and because the Program supports two (2) programs of the Housing Element, the City of Foster City has limited the target populations for this Program to the following population groups, unless approved by the City Council. • Lower-income seniors with disabilities
• Victims of domestic violence in which a household member has a disability • Veterans with disabilities
• Families with children, young families, or single parent families • People with developmental disabilities, with developmental disability defined by Title 17, Section 54000 and Title 17, Section 54001 of the California Code of Regulations.

Supportive Services are services that help maintain individuals in home environments and avoid institutional care per California Code of Regulations, Title 22, Section 7147 and as defined by California Government Code, Section 65582 (o). The household or at least one member of the household must be in need of supportive services, including, but not limited to a combination of subsidized housing, permanent housing, intensive case management, medical health care, mental health care, substance abuse treatment, employment services, and benefits advocacy, in order to meet healthcare, transit, or social service needs.

Item 9.1

30 Very Low-Income Household is defined by California Health and Safety Code Section 50105. “Very low-income households” means persons and families whose incomes do not exceed the qualifying limits for very low-income families as established and amended from time to time pursuant to Section 8 of the United States Housing Act of 1937. These qualifying limits shall be published by the department in the California Code of Regulations as soon as possible after adoption by the Secretary of Housing and Urban Development. In the event the federal standards are discontinued, the department shall, by regulation, establish income limits for very low-income households for all geographic areas of the state at 50 percent of area median income, adjusted for family size and revised annually. “Very low-income households” includes extremely low-income households, as defined in Section 50106. The addition of this subdivision does not constitute a change in, but is declaratory of, existing law. As used in this section, “area median income” means the median family income of a geographic area of the state.

Program Operations
The Contractor’s Role
The Program requires a selected agency (“Contractor”) to provide or coordinate supportive services for eligible households in an eligible City-owned single-family home or duplex unit with the understanding that there is one (1) unit available in 2026 and additional units may or may not experience a vacancy and therefore may not become eligible for the program during the Program Period of 2026 to 2031.

In addition, the Contractor will provide ongoing supportive services or coordinate services and ensure that the household remains eligible for the program as long as the household occupies the unit. The Contractor may elect to provide its own property management services, some property management services, and/or coordinate with the City’s contracted property management firm for day-to-day lease management, compliance, and repairs and maintenance of the property.

If included in their Agreement for Services or Lease Agreement, the Contractor will pay or ensure tenant pays rent to the City of Foster City on a monthly basis.

The Contractor shall provide reporting as requested by the City of Foster City, consisting, at a minimum, of an annual report summarizing household occupancy and services provided.

All services must meet the definition of Supportive Housing Services.

The Contractor bills the City for Program administration as per their Agreement with the City.

The City’s Role
The City manages the Program, prepares budgets for the Program on an annual basis, selects the Contractor and Property Manager for the Program, and manages Agreements with Contractor and Property Manager. The City will cover costs for necessary rehabilitation of the unit(s) and upgrades prior to occupancy for the Program due to wear and tear from prior occupancy. The Contractor will either fill the unit or refer potentially eligible households to the City’s contracted property management firm to fill the unit. The City collects rents for the Program from the Contractor or occupants, and covers the cost of repairs, maintenance, property management fees, and, if applicable, Program fees. The City will also cover the cost of utilities including water, sewer, and trash collection if requested by the Contractor.

The utility adjustment and rental rate will be adjusted accordingly, if applicable.

Item 9.1

31 The Property Manager’s Role
The property manager provides property management services, including repairs and maintenance, annual income and occupancy certifications, tenant communications, and lease administration. The Property Manager is under a separate Agreement with the City.

The Contractor may elect to take on some of the property management roles or all property management roles and the City will amend the property management agreement accordingly, if applicable.

The Household’s Role
The household will be responsible for complying with the terms of their lease, including following house rules and payment of rent and utilities, unless payment is covered by a third-party or the Contractor. In addition, the household must meet initial eligibility and annual Program recertification requirements to maintain occupancy of the unit. Supportive and Special Needs Services provided by the Contractor shall be handled in a separate agreement between the household and the Contractor.

Requirements for Contractor
• Contractor must be a California government agency or non-profit 501c(3) corporation.
• Services to be provided may include off-site services or coordination of care or limited on-site services.
• Services must meet the definition of supportive services as provided by these Program Guidelines.
• Contractor must execute an Agreement for Services with the City of Foster City, including insurance requirements.
• Contractor must be able to provide an eligible household for the supportive housing that meets program requirements listed below or can provide referrals for potentially eligible households to the City of Foster City or, if requested, to the City’s contracted property management firm.
• Contractor and subcontractors must abide by fair housing laws. • Contractor shall provide one of three types of services as listed below as marked by an “X”:

1. __X__Supportive Housing Placement & Services: A contract with an agency to provide housing placement and supportive services for an eligible household for the currently eligible unit and future eligible units, if applicable. The agency would manage the housing unit(s) as part of its housing portfolio and would coordinate and/or offer supportive housing services for the occupants. The agency would be responsible for filling the unit, ensuring that occupants meet ongoing eligibility requirements, and that monthly rent is paid to the City of Foster City and all utilities are paid by the agency and/or the tenant of the unit. Property management of the housing unit would be provided by the agency either directly, through the agency’s subcontractor, or through the City’s contracted property management firm. Contactor is a service provider and not the master leaseholder for the property. Contractor is, therefore, not automatically responsible for unpaid tenant rent unless specifically stated in Lease Agreement and is not a guarantor of tenant rent obligations unless agreed in writing. Unpaid tenant rent may not be deducted from Contractor invoices unless mutually agreed to in writing. City and Contractor will establish procedures for late notices, repayment plans, and supportive interventions before enforcement action.

Item 9.1

32 Contractor shall make good-faith efforts to support timely rent payment and connect tenants to subsidies or repayment plans.

2. ____Supportive Housing Group Home(s): A contract with an agency to provide housing and supportive services for a group home for the currently eligible unit and future eligible units, if applicable. The housing unit (s) would be managed by the agency as part of its portfolio, through a subcontracted property management firm, or by the City of Foster City through the City’s contracted property management firm. The agency would be responsible for payment of rent to the City of Foster City and payment of all utilities.

3. ____Supportive Housing Services and Referrals for Placement: A contract with an agency to provide referrals of potentially eligible households and coordination of supportive services for the selected household and for future eligible units, if applicable. The agency would refer potentially eligible households to the City’s contracted property management firm for filling the unit(s). Tenants would be responsible for payment of rent to the City of Foster City and payment of utilities.

Requirements for Eligibility and Annual Recertification of Households The Program has multiple requirements for households to be eligible for Supportive and Special Needs Housing, including household size, demographic requirements, and supportive services requirements, including:
a) Household Size: households must meet the City’s occupancy requirements, which, for a three (3)-bedroom unit, are a minimum of three (3) people and a maximum of seven (7) people. Verification of household size is required for annual recertification. b) Household income: household income is restricted to extremely low-income (<30% of AMI), or very low-income (<50% of AMI) per California Health and Safety Code Sections 50106 and 50105 and defined above. Verification of household income is required for annual recertification. Rental rates shall be set at extremely low-income or very lowincome based on the household’s income at the time of initial or annual recertification. c) Disability: the household must include at least one member with one or more disabilities as defined by California Government Code Section 65582 (p). Verification of disability required for annual recertification as permitted by law. d) Requirement for Supportive Services: the household or at least one member of the household must be in need of supportive services, including, but not limited to a combination of subsidized housing, permanent housing, intensive case management, medical health care, mental health care, substance abuse treatment, employment services, and benefits advocacy, in order to meet healthcare, transit, or social service needs (as defined by California Government Code, Section 65582 (o).) It should be noted that because the unit is a single-family home in a residential neighborhood and not on a transit route, the opportunity for on-site supportive services is limited. Verification of supportive services is required for annual recertification. e) Member of a Target Population Group: the household must belong to or have a household member belonging to one or more of the following special needs population groups: veterans, seniors, families with children, single parent families, young families, Item 9.1

33 victims of domestic violence1, persons with developmental disabilities,2 or another special needs population group, if approved by the City of Foster City for eligibility.

Verification is required for annual recertification.
f) Lease and Payment of Rent: Occupancy of the unit requires a lease with a 12-month minimum term. Rent is required to be paid to the City of Foster City for all supportive/special needs housing units covered under the Program. Rental rates for the unit are calculated by the City of Foster City and issued annually on July 1 based on the household income at the time of initial certification or annual recertification. Household incomes are limited to extremely low and very low income households The Agency may provide a rent subsidy directly or through provided or coordinated supportive services.

Compliance with lease terms is required for ongoing occupancy. g) Recertification: Households have an obligation to inform the City’s contracted property management firm of changes in household composition, income, or other requirements for program eligibility. Annual recertification of income, household composition, and need for supportive housing services is required as a condition of occupancy. Households no longer meeting eligibility requirements will have 90 days to vacate the property. 1 Defined by California Penal Code Section 13700.
2 Defined by California Welfare and Institutions Code Section 4512 Item 9.1

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH GENERATION

BUILDERS FOR OVERSEEING AND PERFORMING CONSTRUCTION AND REHABILITATION SERVICES FOR THE CITY’S EXISTING UNIT PURCHASE PROGRAM (EUPP) UNIT LOCATED AT 398 CHESAPEAKE AVENUE (UNIT), IN AN AMOUNT NOT TO EXCEED $392,834.10; APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $40,000 WITH AUTHORITY GIVEN TO THE CITY MANAGER FOR ADDITIONAL WORK UP TO THE CONTINGENCY AMOUNT, IF NECESSARY; APPROVE A SUPPLEMENTAL APPROPRIATION OF $432,834.10 FROM THE LOW

AND MODERATE INCOME HOUSING (LMIHF) SPECIAL REVENUE FUND TO ACCOUNT NO. 122-0832-463-42-87 FOR THE AGREEMENT AND CONTINGENCY;

AND FINDS THE ACTIONS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15301 (CLASS 1-EXISTING FACILITIES

CITY OF FOSTER CITY
WHEREAS, the 2023-31 Housing Element contains two (2) programs specific to Supportive Housing/Special Needs, including H-E-1-a to implement tenant preferences for the City-owned EUPP units so that when vacancies occur, housing providers have an opportunity to propose renting the unit to provide Supportive Housing and H-F-1 to provide facilities and services for those with special needs; and WHERAS, earlier in 2026, one (1) of the six (6) City-owned EUPP units at 398 Chesapeake Avenue became vacant, providing an opportunity to begin transitioning the Unit for Supportive Housing; and
WHEREAS, on February 2, 2026, a City Council study session was held to discuss transitioning the Unit to Supportive Housing to meet those specific special needs groups fulfill the goals of two (2) Housing Element programs; and WHEREAS, To implement the Supportive Housing and Special Needs housing program, rehabilitation of the Unit is needed due to wear and tear after a long-term tenancy of 10 years and due to the age of the property; and WHEREAS, on August 20, 2026, staff issued an RFP requesting proposals from qualified general contractors interested in overseeing and performing construction and rehabilitation services for the Unit.; and
WHEREAS, staff received one (1) response, from Generation Builders, located in Burlingame that has been in business since 2022 and specializes in commercial and residential remodeling and new construction; and
WHEREAS, staff evaluated the response using a scoring sheet and recommends agreement with Generation Builders in an amount not to exceed $392,834.10 ; and Item 9.1

WHEREAS, staff recommends a contingency in the amount of $40,000 that will be used at the City Manager’s discretion to cover the cost of additional work deemed to be necessary in the event that asbestos abatement is required, or other unforeseen necessary costs to complete the project to be performed by a third-party vendor; and WHEREAS, staff is recommending appropriation of $432,834.10 from Fund 122 to Account No. 122-0832-463-42-86.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Foster City does hereby:

1. Authorize the Mayor to execute an Agreement with with Generation Builders, in a form substantially similar to Exhibit 1A, attached hereto, with minor amendments which may be approved by the City Attorney, ) for overseeing and performing construction and rehabilitation services for the City’s Existing Unit Purchase Program (EUPP) unit located at 398 Chesapeake Avenue (Unit), in an amount not to exceed $392,834.10.

2. Approve a project contingency in the amount of $40,000 with authority given to the City Manager to execute agreement amendments, in a form approved by the City Attorney, up to the contingency amount, if necessary.

3. Approve a supplemental appropriation of $432,834.10 from the Low and Moderate Income Housing (LMIHF) Special Revenue Fund to Account No. 122-0832-463-42- 87 for the Agreement and contingency.

4. Finds the actions exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1-Existing Facilities).

PASSED AND ADOPTED as a Resolution by the City Council of the City of Foster City at a Regular Meeting thereof held on October 5, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________

ART KIESEL, MAYOR
ATTEST:
_______________________________

PRISCILLA SCHAUS, CITY CLERK
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY

AGREEMENT FOR
REHABILITATION OF 398 CHESAPEAKE AVENUE, FOSTER CITY
This Agreement is made and entered into as of the _____ day of ____________, 2026 by and between the City of Foster City hereinafter called "CITY" and GENERATION BUILDERS, INC. hereinafter called "CONTRACTOR".

RECITALS
This Agreement is entered into with reference to the following facts and circumstances:

WHEREAS, CITY desires to engage CONTRACTOR to provide professional services in the CITY;
WHEREAS, CONSULTANT is qualified to provide such services to the CITY and; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties hereby agree as follows:

TERMS AND CONDITIONS

1. Services. The services to be performed by CONTRACTOR under this Agreement shall include those services set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.

Performance of the work specified in said Exhibit A is hereby made an obligation of CONTRACTOR under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.

2. Term; Termination. (a) The term of this Agreement shall commence upon the date herein above written and shall expire upon completion of performance of services hereunder by CONTRACTOR. (b) Notwithstanding the provisions of (a) above, CITY may, with or without cause, direct CONTRACTOR to suspend, delay or interrupt Services, in whole or in part, for such periods of time as CITY may determine in its sole discretion. (c) CITY may terminate performance of the Services under this Agreement in whole, or from time to time in part, for default, should CONTRACTOR commit a material breach of this Agreement, or part thereof, and not cure such breach within ten (10) calendar days of the date of CITY’s written notice to CONTRACTOR demanding such cure, in which case CONTRACTOR shall be liable to CITY for all loss, cost, expense, damage and liability resulting from such breach and termination. (d) CITY may terminate performance of the Services under this Agreement in whole, or from time to time Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY in part, for convenience, whenever CITY determines that such termination is in CITY’s best interests, in which case CONTRACTOR shall be entitled to recover its costs expended up to the termination date plus reasonable profit thereon to the termination date as this Agreement would otherwise provide, but may recover no other cost, damage or expense. CONTRACTOR shall continue its work throughout the course of any dispute, and CONTRACTOR’s failure to continue work during a dispute shall be a material breach of this Agreement.

3. Compensation; Expenses; Payment. CITY shall compensate CONTRACTOR for all services performed by CONTRACTOR hereunder in an amount based upon CONTRACTOR’s fees as provided in Exhibit B during the time of the performance of said services. A copy of CONTRACTOR’s fees for which services hereunder shall be performed are set forth in CONTRACTOR’s fee schedule marked Exhibit “B” hereof, attached hereto and by this reference incorporated herein.

Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum THREE

HUNDRED NINETY TWO THOUSAND EIGHT HUNDRED THIRTY-FOUR AND 10/100 DOLLARS ($392,834.10). Invoices for amounts in excess of THREE

HUNDRED NINETY TWO THOUSAND EIGHT HUNDRED THIRTY-FOUR AND 10/100 DOLLARS CENTS ($392,834.10).) shall not be paid unless the performance of services and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by the City Manager (for contracts less than $50,000) or City Council (for contracts $50,000 or more) evidenced by motion duly made and carried and a written contract amendment having been executed.

Compensation and reimbursement of costs and expenses hereunder shall be payable in installments as shown on Exhibit B. Final payment will be made when all Services required under this Agreement have been completed to the reasonable satisfaction of CITY including, without limitation, CONTRACTOR's transmittal of all deliverables to CITY required by EXHIBIT A.

CITY shall not be liable for, and CONTRACTOR shall not be entitled to, any payment for Services performed before this Agreement's execution.

4. Additional Services. In the event CITY desires the performance of additional services not otherwise included within the services described in Exhibit A, such services shall be authorized in advance of the performance thereof by the City Manager (for contracts less than $50,000) or City Council (for contracts $50,000 or more) by motion duly made and carried. Such amendment to this Agreement shall include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor, the time of performance thereof, and such other matters as the parties deem appropriate for the accomplishment of such services. Except to the extent Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.

5. Records. CONTRACTOR shall keep and maintain accurate records of all time expended and costs and expenses incurred relating to services to be performed by CONTRACTOR hereunder. Said records shall be available to CITY for review and copying during regular business hours at CONTRACTOR’S place of business or as otherwise agreed upon by the parties.

6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.

7. Reliance on Professional Skill of CONTRACTOR. CONTRACTOR represents that it has the necessary professional skills to perform the services required and the CITY shall rely on such skills of the CONTRACTOR to do and perform the work.

In performing services hereunder CONTRACTOR shall adhere to the standards generally prevailing for the performance of expert consulting services similar to those to be performed by CONTRACTOR hereunder.

CONTRACTOR represents that it has reviewed Exhibit A and that in its professional judgment the Services to be performed under this Agreement can be performed for a fee within the maximum amount set forth in the Compensation Schedule established in Exhibit A and within the times specified for each individual Project.

CONTRACTOR represents that it possesses all necessary training, licenses and permits to perform the Services and that its performance of the Services will conform to the standards of practice of a professional having experience and expertise in performing professional services of like nature and complexity of the Services working on similar, successfully completed projects.

The granting of any progress payment by CITY, or the receipt thereof by CONTRACTOR, or any inspection, review, approval or oral statement by any representative of CITY or any other governmental entity, shall in no way waive or limit the obligations in this Paragraph 7 or lessen the liability of CONTRACTOR for unsatisfactory Services, including but not limited to cases where the defective or below standard Services may not have been apparent or detected at the time of such payment, inspection, review or approval.

8. Documents. All documents, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by CONTRACTOR pursuant to the terms of this Agreement, shall, upon preparation and delivery to CITY, become the property of CITY.

9. Relationship of Parties. CONTRACTOR is an independent Contractor and does not act as City’s agent in any capacity, whatsoever. CONTRACTOR is not entitled Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY to any benefits that CITY provides to CITY employees, including, without limitation, worker’s compensation benefits or payments, pension benefits, health benefits or insurance benefits. Terms within this Agreement regarding direction apply to and concern the result of the CONTRACTOR’s provision of Services, not the means, methods, or scheduling of the CONTRACTOR’s work. CONTRACTOR shall be solely responsible for the means, methods, techniques, sequences and procedures with respect to its provision of Services under this Agreement.

CONTRACTOR shall pay all payroll taxes imposed by any governmental entity and shall pay all other taxes not specifically identified in this Agreement as CITY’s responsibility.

10. Schedule. CONTRACTOR shall adhere to the schedule set forth in Exhibit A; provided, that CITY shall grant reasonable extensions of time for the performance of such services occasioned by governmental reviews of CONTRACTOR’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, CONTRACTOR’s officers or employees.

CONTRACTOR acknowledges the importance to CITY of CITY’s Project schedule and agrees to put forth its best professional efforts to perform its services under this Agreement in a manner consistent with that schedule.

11. Prevailing Wage. CONTRACTOR shall pay prevailing wages to its employees on any contract in excess of $1,000.00 pursuant to California Labor Code 1720 Public Works unless the project is exempt. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the City’s Public Works Department and may be obtained from the California Department of Industrial Relations website [http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm]. To the extent applicable, CONTRACTOR shall comply with the 8-hours per day/40 hours per week/overtime/working hours restrictions for all employees, pursuant to the California Labor Code. CONTRACTOR and all subcontractors shall keep and maintain accurate employee payroll records for Work performed under the Agreement. The payroll records shall be certified and submitted as required by law, including Labor Code Sections 1771.4 (if applicable) and 1776, including to the Labor Commissioner no less frequently than monthly. CONTRACTOR shall comply fully with Labor Code Section 1777.5 in the hiring of apprentices for work relating to the Agreement. CONTRACTOR, and not CITY, shall be solely responsible for determining whether the work performed under this Agreement is subject to prevailing wage requirements under the California Labor Code, and CONTRACTOR shall comply with all such requirements to the extent they are determined to apply. To the fullest extent allowed by law, CONTRACTOR shall defend, indemnify, and hold harmless CITY and Estero Municipal Improvement District, and their respective Council members, boards, commissions, officers, employees, directors, agents, and volunteers, from and against any and all claims, Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY liabilities, penalties, fines, back wages, damages, and costs (including, without limitation, attorneys' fees and costs of litigation) arising out of, pertaining to, or relating to any determination that the work performed under this Agreement is subject to prevailing wage requirements, including any misclassification of the work as exempt.

12. Indemnity. To the fullest extent allowed by law, CONTRACTOR hereby agrees to defend, indemnify, and save harmless CITY and Estero Municipal Improvement District, its Council, boards, commissions, officers, employees, directors, volunteers and agents, from and against any and all claims, suits, actions liability, loss, damage, expense, injury (including, without limitation, economic harm, injury to or death of any person, including an employee of CONTRACTOR or its Subcontractors), cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, at law or equity, which may be brought against, or suffered or sustained by, City of Foster City or Estero Municipal Improvement District, its Council, boards, commissions, officers, employees, directors, volunteers or agents that arise out of, pertain to, or relate to any negligence, recklessness, or willful misconduct of CONTRACTOR, any Subcontractor, anyone directly or indirectly employed or retained by them, or anyone that they control. In the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the CONTRACTOR shall meet and confer with other parties regarding unpaid defense costs.

The duty of CONTRACTOR to indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code; provided, however, that nothing herein contained shall be construed to require CONTRACTOR to indemnify City of Foster City and Estero Municipal Improvement District, its Council, boards, commissions, officers, employees and agents against any responsibility or liability in contravention of Section 2782 of the California Civil Code.

CONTRACTOR’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

The defense and indemnification obligations of this agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained within this Agreement.

13. Insurance. Prior to execution of this Agreement, CONTRACTOR shall furnish to CITY Certificates of Insurance showing satisfactory proof that it maintains the insurance required by this Contract as set forth in EXHIBIT C, Insurance, which are attached and made a part of this Agreement. CONTRACTOR shall maintain all required insurance throughout the term of this Agreement and as otherwise provided in EXHIBIT C. In the event CONTRACTOR fails to maintain any required insurance, and notwithstanding Paragraph 3 above, CITY may (but is not obligated Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY to) purchase such insurance and deduct or retain premium amounts from any sums due CONTRACTOR under this Agreement (or CONTRACTOR shall promptly reimburse CITY for such expense).

CONTRACTOR shall maintain insurance as required by this Agreement to the fullest amount allowed by law and shall maintain insurance for a minimum of five (5) years following completion of this project or service. In the event CONTRACTOR fails to obtain or maintain completed operations coverage as required by this Agreement, the CITY at its sole discretion may purchase the coverage required and the cost will be paid by CONTRACTOR.

14. Workers' Compensation. CONTRACTOR certifies that he is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and CONTRACTOR certifies that he will comply with such provisions before commencing the performance of the work of this agreement.

15. Non-Discrimination. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONTRACTOR will take affirmative action to ensure that applicants are employed and the employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101-336) which prohibits discrimination on the basis of disability by public entities. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.

16. Notice. All notices required by this Agreement shall be given to the CITY and CONTRACTOR in writing, by first class mail, postage prepaid, addressed as follows:

CITY: City of Foster City
610 Foster City Boulevard
Foster City, CA 94404-2299
Attention: COMMUNITY DEVELOPMENT DIRECTOR
CONTRACTOR: Generation Builders Inc.
1445 N Carolan Ave.

Burlingame, CA 94010
Attn. Leonardo Silva, Chief Executive Officer
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY [email protected]

17. Non-Assignment. This Agreement is not assignable either in whole or in part.

18. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.

19. Validity. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

20. Governing Law. This Agreement shall be deemed to have been executed in the County of San Mateo, California. The formation, interpretation and performance of this Agreement shall be governed by the laws of the State of California, excluding its conflict of laws rules. Any suit or action initiated by either party shall be brought in the County of San Mateo, California unless the parties agree otherwise in a written amendment to this Agreement. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.

21. Mediation. Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties.

If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs.

22. Conflict of Interest. CONTRACTOR represents and warrants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of work and services required under this Agreement. Without limitation, CONTRACTOR represents to and agrees with CITY that CONTRACTOR has disclosed any potential conflict of interest, and will have no future conflict of interest, in providing CITY services hereunder, including but not limited to, any interest (financial, share ownership, shared management, shared directors, or reporting responsibilities) CONTRACTOR may presently have, or will have in the future, with respect to any other person or entity (including but not limited to potential suppliers, vendors, consultants, contractors, or regulatory agency) which may have an interest in the subject matter of the Services.

23. Liability of CITY.

Except as provided in Exhibit A, Services to be Provided by CONTRACTOR and Exhibit C, Insurance, CITY's obligations under this Agreement shall be limited to the payment of the compensation provided for in Paragraphs 1, 3, and 4 of this Agreement,
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY Notwithstanding any other provision of this Agreement, in no event shall CITY be liable, regardless of whether any claim is based on contract, tort or otherwise, for any special, consequential, indirect or incidental damages, lost profits or revenue, arising out of or in connection with this Agreement, the Services, or the Project.

CITY shall not be responsible for any damage to persons or property as a result of the use, misuse or failure of any equipment used by CONTRACTOR, or by any of its employees, even though such equipment be furnished, rented or loaned to CONTRACTOR by CITY. The acceptance or use of such equipment by CONTRACTOR or any of its employees shall be construed to mean that CONTRACTOR accepts full responsibility for and shall exonerate, indemnify, defend and save harmless CITY from and against any and all claims for any damage or injury of any type, including attorneys' fees, arising from the use, misuse or failure of such equipment, whether such damage be to the CONTRACTOR, its employees, CITY employees or third parties, or to property belonging to any of the above.

Nothing in this Agreement shall constitute a waiver or limitation of any right or remedy, whether in equity or at law, which CITY or CONTRACTOR may have under this Agreement or any applicable law. All rights and remedies of CITY or CONTRACTOR, whether under this Agreement or other applicable law, shall be cumulative.

24. Waiver of Default. Waiver of any default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided below.

25. Force Majeure. Except for defaults of subcontractors at any tier, CONTRACTOR shall not be liable for any excess costs if the failure to perform the Agreement arises from causes beyond the control and without the fault or negligence of CONTRACTOR, including without limitation failure to reasonably mitigate any adverse impacts (Force Majeure). Force Majeure events include the following:

Acts of God, fires, floods, earthquake, other natural disasters, epidemics and pandemics (other than COVID-19 or variants), abnormal weather conditions beyond the parameters otherwise set forth in this Article, nuclear accidents, strikes, lockouts, freight embargos, interruptions in service by a regulated utility, or governmental statutes or regulations enacted or imposed after the fact (together, “force majeure events”).

Any Force Majeure event with a duration in excess of than 30 days entitles either party to terminate this Agreement with written notice to the other party, without further penalty or compensation.

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY

26. Entire Agreement. This Agreement, including Exhibits A, B, C, and D comprises the entire Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.

CITY OF FOSTER CITY
Dated: _________________________________
Art Kiesel, Mayor
ATTEST:

Dated: ________________________________
Priscilla Schaus, City Clerk

APPROVED AS TO FORM
Dated:

Benjamin Stock, City Attorney
CONTRACTOR:

Dated:

Leonardo Silva, Chief Executive Officer

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY

EXHIBIT A

SERVICES TO BE PROVIDED, PAYMENTS, PROJECTS AND SCHEDULE, AND

DELIVERABLES FOR
REHABILITATION OF 398 CHESAPEAKE AVENUE FOSTER CITY
CONTRACTOR:

Generation Builders Inc.
1445 N Carolan Ave.

Burlingame, CA 94010
Attn. Leonardo Silva, Chief Executive Officer
[email protected]
General Contractor License: # 1101759

SERVICES TO BE PROVIDED
Rehabilitation of 398 Chesapeake Avenue, Foster City, one of six units in the City of Foster City’s Existing Unit Purchase Program (EUPP).

Description of the Project: Comprehensive Rehabilitation & Bathroom Renovation

1. BASE REHABILITATION SCOPE (REQUIRED TURNKEY INCLUSIONS) The Base Scope covers items shown in the RFP and covers all required structural, mechanical, electrical, plumbing, and interior/exterior improvements across the property:
• Item 01 — 200A Electrical Service Upgrade, Subpanel & EV Charger: 200A main service panel upgrade, garage subpanel, dedicated NEMA 14-50 240V EV charger receptacle, and whole-house grounding.
• Item 02 — Attic Insulation (R-38 Blown-In): Complete 1,290 SF ceiling coverage with R-38 blown-in fiberglass/cellulose insulation.
• Item 03 — Composition Shingle Roof Replacement (16 SQ): Full tear-off to plywood decking, synthetic underlayment, drip edge, flashing, ridge vents, and architectural composition shingles (20–30 year warranty).
• Item 04 — Heat Pump Split HVAC System: Removal of old gas furnace; installation of high-efficiency multi-zone split heat pump heating & cooling system, line sets, pad, drainage, and duct transitions.
• Item 05 — Whole-House Domestic Water Repiping (Type L Copper): Type L copper supply piping, shutoff valves, supply lines, and exterior hose bibbs throughout. • Item 06 — Exterior Side Gate Adjustment: Labor to adjust, align, trim, and re-hang existing right-side wooden gate, hinges, and latch for smooth operation (gate repair previously completed by property management).
• Item 07 — Full Interior Painting: Comprehensive prep, patching, priming, and 2 coats of paint on all interior walls, ceilings, doors, baseboards, and trim.

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY • Item 08 — Full Exterior Painting: Power washing, scraping, priming, and 2-coat weather-resistant paint on siding, eaves, fascia, stucco, trim, and doors. • Item 09 — 50-Gal Hybrid Heat Pump Water Heater: High-efficiency hybrid electric water heater with seismic strapping, expansion tank, and pressure relief piping. • Item 10 — Kitchen Range 50A Circuit & Garage Drywall Chase (fulfills RFP requirement to replace the gas stove/oven with an electric convection system):

Dedicated 50A/240V range circuit and associated electrical work routed through the garage wall cavity to bypass kitchen cabinetry, with garage-side drywall access, patching, and Level 3 finish. The electric convection range/oven appliance itself is included under Item 14 — Energy Star Appliance Package. • Item 11 — Bathrooms (Two):— Refresh & Repair and Bathroom. See Note below. This item has been changed to full remodel of both bathrooms and is included in Additional Required Work, Item 6, as shown below.
• Item 12 — Kitchen Renovation & Additional Cabinetry/Shelving: Countertops: New quartz countertops with 4" matching backsplash. Plumbing: Undermount stainless steel sink and single-handle pull-down sprayer faucet. Cabinets: Thorough cleaning, sanding, priming, durable enamel painting, and new hardware on existing cabinets. Dedicated Line Item: Built-In Cabinetry & Shelving Unit to Left of Garage Door (Material & Installation). Kitchen Flooring: carried under Additional Recommended Work Item 1 — Waterproof Luxury Vinyl Plank Flooring Replacement (approximately 1,150 SF); no duplicate flooring cost is included in Item 12. Kitchen Lighting: Standard kitchen lighting updates/replacement associated with the RFP rehabilitation scope are included within the existing electrical scope and Base Cost. Decorative, specialty, or owner-selected upgraded fixtures beyond the rehabilitation scope are excluded unless otherwise approved.
• Item 13 — Bedroom Mirrored Closet Doors: Heavy-duty mirrored bypass sliding closet doors with aluminum tracks.
• Item 14 — Energy Star Appliance Package: Refrigerator, electric range, microwave, dishwasher, washer, dryer, delivery, and setup.
• Item 15 — Window Coverings: Blackout curtains and rods for all bedrooms; horizontal/vertical blinds for living and family rooms. • Item 18 — Miscellaneous Repairs & Concrete Post Epoxy Application: Localized concrete post/base preparation and structural epoxy repair/bonding; minor concrete surface repair; localized miscellaneous framing/carpentry repair or reinforcement as required; framing hardware, brackets, fasteners, and connectors; cutting/fitting/installation associated with localized repairs; and cleanup. Major concealed structural reconstruction is excluded and, if discovered, will require a written change order.

2. ADDITIONAL NECESSARY IMPROVEMENTS
The following items were added based on further inspection and discussions with City staff and the contractor
# Description & Scope Detail Price
1 Waterproof Luxury Vinyl Plank (LVP) Flooring Replacement: ~1,150 SF mid-grade waterproof LVP flooring, acoustic underlayment, transitions, and baseboards.

Added due to age and condition of existing flooring.
$15,264.28
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 2 Attic Access Relocation & Old Closet Hatch Closure: Hallway rough opening framing, insulated pull-down ladder, and complete drywall closure/finish of old closet hatch.

Added to improve access to attic; current access is very limited and inside a bedroom closet.
$1,575.72
3 Garage Improvements (MC Wire Concealment, Drywall Walls/Ceiling & Paint):

Rerouting/concealing MC wiring into wall cavities, supplemental 2x4 framing, 1/2" drywall on walls and ceiling with Level 3 tape/mud/texture finish, and 2-coat painting.

Added to improve safety and energy efficiency and reduce risk of rodent infestation. $5,009.77
4 Bathroom Skylight Removal, Roof/Ceiling Framing Infill & Weathertight Finish:

Rooftop skylight removal, rafter framing, roof sheathing/shingle tie-in, ceiling joist framing, insulation, and Level 3 drywall patch/texture and paint.

Added due to age and condition of skylight and risk of leakage. $1,939.27
5 Replacement Window & Patio Door Screens: Replacement screens for 10 windows + 1 sliding patio door (field dimensions to be verified before ordering).

Added due to age and condition of existing screens.
$1,868.10
6 Full Like-for-Like Remodel of Both Bathrooms: Difference over the bathroom work already included in Base Cost. Full remodel value: $61,072.28; less bathroom work already included in Base Cost: $13,439.55; additional amount: $47,632.73.

Added due to age and condition of existing bathroom finishes, fixtures, and plumbing/electrical.
$47,632.73
7 Interior Residential Fire Sprinkler System: Installation of an interior residential fire sprinkler system serving all rooms, including the required upgraded water line/service, water meter, associated piping, permits, and related work necessary for the complete fire sprinkler installation.

Added to improve life safety of the unit in the event of a fire. $62,758.53
Total Additional Necessary Improvements $136,048.40
General Requirements & Disposal: Site setup, dust barriers, daily cleaning, selective demolition labor, and standard dumpster/disposal
Environmental Testing – Popcorn Ceiling Asbestos Screening: TBD — Pending Testing Provider Quote. Testing cost is not included in the Base Cost. If testing identifies asbestos or other regulated hazardous material, abatement, containment, clearance, disposal and restoration will be separately quoted by the appropriate licensed/certified contractor.

1. Base Rehabilitation Scope - Detailed Estimate
Base rehabilitation scope included in the Base Cost
Description City/Hours Unit Unit Rate Total
General Requirements, Site Protection & Dumpster Disposal $20,925.05 Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY Mobilization, Site Protection & Project Setup 1 LS $5,473.96 $5,473.96 Daily & Final Site Cleaning Labor 37.61 HRS $142.86 $5,373.03 Demolition & Selective Removal Labor 61.32 HRS $145.71 $8,935.20 Demolition Disposal / Dumpster Fee 1 EA $1,142.86 $1,142.86 Item 01 – 200A Electrical Service Upgrade, Subpanel & EV Charger $28,836.37 *200A Main Service Electrical Panel & Subpanel
Equipment (allowance)
1 EA $6,022.99 $6,022.99
*Garage EV Charger Dedicated Circuit & NEMA 14-
50 Receptacle Kit (allowance)
1 EA $1,642.63 $1,642.63
*Tamper-Resistant Receptacles, GFCI Outlets,
Switches & Wall Plates (allowance)
1 LS $1,277.60 $1,277.60
*Romex NM-B Wire 12/2, 10/3, 6/3, Conduit &
Electrical Rough Hardware (allowance)
1 LS $2,372.69 $2,372.69
Electrical Labor 106.65 HRS $164.29 $17,520.46
Item 02 – Attic Insulation (R-38 Blown-In) $5,841.86
*Attic Blown-In Fiberglass/Cellulose Insulation R-38
(allowance)
1290 SF $4.53 $5,841.86
Item 03 – Composition Shingle Roof Replacement (16 SQ) $22,546.86 *Architectural Composition Shingle Roofing System
(allowance)
16 SQ $558.23 $8,931.66
*Roofing Underlayment, Flashing, Ridge Vent &
Fasteners (allowance)
1 LS $3,102.74 $3,102.74
Roofing Labor 73.59 HRS $142.86 $10,512.46
Item 04 – Heat Pump Split HVAC System $40,071.38
*High-Efficiency Electric Heat Pump Split HVAC
System (allowance)
1 EA $23,828.30 $23,828.30
*HVAC Refrigerant Line Set, Condensate Drain, Pad
& Duct Transitions (allowance)
1 LS $3,102.74 $3,102.74
HVAC Labor 79.98 HRS $164.29 $13,140.34
Item 05 – Whole-House Domestic Water Repiping (Type L Copper) $26,755.58 *Whole-House Repipe Materials (Type L Copper
Supply Piping, Valves & Solder Fittings) (allowance)
1 LS $5,292.94 $5,292.94
*Plumbing Rough Accessories, Angle Stops, Supply
Lines, P-Traps & Caulk (allowance)
1 LS $1,752.13 $1,752.13
Plumbing Labor 119.98 HRS $164.29 $19,710.51
Item 06 – Whole-House Domestic Water Repiping (Type L Copper) $26,755.58 Adjust existing gate, hinges/latch/alignment as
necessary to allow gate to open and close smoothly.

Existing gate repair by others.

3.75 HRS $142.86 $535.97
Item 07 – Interior Painting (Walls, Ceilings, Doors & Trim) $20,420.00 Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY *Full Interior Paint, Ceiling Paint, High-Moisture
Primer & Supplies (allowance)
1 LS $2,372.69 $2,372.69
Painting Labor - Interior & Exterior Full Scope 120.32 HRS $150.00 $18,047.31 Item 08 – Exterior Painting (Power Wash, Prep, Prime & 2-Coat Paint) $2,007.65 *Exterior Premium Paint, Primer, Caulk & Surface
Prep Supplies (allowance)
1 LS $2,007.65 $2,007.65
Item 09 – 50-Gal Hybrid Heat Pump Water Heater $6,201.87 *Heat Pump Hybrid Water Heater 50-Gal (allowance) 1 EA $6,201.87 $6,201.87 Item 10 – Kitchen Range 50A Circuit & Garage Drywall Chase $1,387.09 Fulfills the RFP requirement to replace the gas stove/oven with an electric convection system. The electric convection range/oven appliance is included under Item 14 — Energy Star Appliance Package. Install dedicated 50A 240V range circuit. Work includes opening garage-side drywall to route conduit/cable through wall cavity bypassing kitchen cabinetry, followed by seamless Level 3 tape, mud, and texture drywall patching. *Range 50A Dedicated Circuit & Receptacle Kit -
Garage-Side Wall Access, Conduit Routing to
Bypass Cabinets & Level 3 Drywall Patch
(allowance)
1 EA $1,387.09 $1,387.09
Item 11 – Bathroom Repair and Refresh – see detail below Item 12 – Kitchen Range 50A Circuit & Garage Drywall Chase $28,134.83 Kitchen flooring is carried under Additional Recommended Work Item 1 — Waterproof Luxury Vinyl Plank Flooring Replacement (approximately 1,150 SF); no duplicate flooring cost is included here. Kitchen Lighting: Standard kitchen lighting updates/replacement associated with the RFP rehabilitation scope are included within the existing electrical scope and Base Cost. Decorative, specialty, or owner-selected upgraded fixtures beyond the rehabilitation scope are excluded unless otherwise approved. Fabricate and install premium quartz kitchen countertops with matching 4-inch quartz backsplash. New modern cabinet pulls, handles, and hinges for all refurbished kitchen cabinetry. Supplies for thorough cleaning, degreasing, sanding, priming, and multi-coat enamel painting of existing wood cabinets. Labor for cabinet cleaning, mechanical sanding, spray/brush enamel painting, hardware installation, and countertop/sink installation. Supply undermount single/double-basin stainless steel kitchen sink and commercial-style pull-down sprayer faucet. *Kitchen Quartz Countertops & 4-inch Matching
Backsplash Fabrication & Supply (allowance)
40 SF $273.74 $10,949.71
*Kitchen Cabinet Modern Hardware, Pulls & Hinges
Refurbishment (allowance)
1 LS $1,277.60 $1,277.60
*Kitchen Cabinet Refurbishment Materials
(Degreaser, Sanding Prep, High-Bond Primer &
Enamel Paint) (allowance)
1 LS $912.56 $912.56
Kitchen Cabinet Cleaning, Sanding, Painting,
Hardware Refurbishment & Countertop Installation
Labor

61.11 HRS $157.14 $10,074.51
*Kitchen Undermount Stainless Steel Sink & PullDown Sprayer Faucet (allowance)1 EA $2,007.66 $2,007.66 Built-In Cabinetry & Shelving Unit to Left of Garage
Door (Material & Installation)
1 EA $2,912.79 $2,912.79
Item 13 – Bedroom Mirrored Closet Doors $1,584.23
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY *Bedroom Mirrored Closet Door Assembly
(allowance)
1 EA $1,584.23 $1,584.23
Item 14 – Energy Star Appliance Package $19,463.34
*Energy Star Kitchen & Laundry Appliance Package
(allowance)
1 LS $16,426.43 $16,426.43
Appliance Delivery, Unpack, Set-in-Place &
Connection Labor

20.44 HRS $148.57 $3,036.91
Item 15 – Window Coverings (Curtains, Rods & Blinds) $6,314.74 *Window Coverings - Blackout Curtains, Rods &
Blinds (allowance)
1 LS $3,102.74 $3,102.74
Item 18 – Miscellaneous Repairs & Concrete Post Epoxy Application $12,319.33 Localized concrete post/base preparation and structural epoxy repair/bonding; minor concrete surface repair; localized miscellaneous framing/carpentry repair or reinforcement as required; framing hardware, brackets, fasteners and connectors; cutting/fitting/installation associated with localized repairs; and cleanup. Major concealed structural reconstruction is excluded and, if discovered, will require a written change order. *Structural Epoxy Compound & Concrete Repair Kit
(allowance)
2 EA $675.30 $1,350.60
Concrete Labor 16.72 HRS $157.14 $2,628.11
*Rough Fasteners, Brackets & Framing Hardware
(allowance)
1 LS $456.28 $456.28
Framing Labor 47.99 HRS $164.29 $7,884.34
Environmental Testing – Popcorn Ceiling Asbestos Screening Not Included – SEE NOTE BELOW Asbestos testing and abatement are not included in this bid unless separately contracted. If testing identifies asbestos or other regulated hazardous material, abatement, containment, clearance, disposal and restoration will be separately quoted by the appropriate licensed/certified contractor.

Subtotal – Base Rehabilitation Scope $256.785.70
Note: Asbestos testing and abatement are not included in this bid unless separately contracted.

Detail regarding Item 11 — Bathroom Work Included in Base Rehabilitation Cost Bathroom repair and refresh cost. Note: because the Scope changed to remove this item and instead complete a full remodel of the bathrooms, the amount for this item has been applied toward the full remodel of both bathrooms detailed below (see Required Additional Work).

Description City/Hours Unit Unit Rate Total
Item 11 – Bathroom Refresh & Repair – Two (2) Bathrooms $13,439.55 *Tile Grout, Color-Matched Silicone Sealant & Grout
Prep Kit (allowance) *may not match existing
1 LS $803.04 $803.04
Tile & Regrouting Labor - Refresh Bathrooms 51.29 HRS $157.14 $8,059.43 *ADA Compliant Bathroom Safety Grab Bars 24-inch
(allowance)
4 EA $215.27 $861.08
*Water-Efficient Bathroom Sink Faucets & Shower
Trim Kits (allowance)
2 EA $1,642.63 $3,285.26
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY *Bathroom Exhaust Fan Service Parts, Duct
Connections & Grilles (allowance)
2 EA $215.37 $430.74
Subtotal – Bathroom Base Cost $13,439.55

2. ADDITIONAL NECESSARY IMPROVEMENTS – DETAILED ESTIMATE Description City/Hours Unit Unit Rate Total
Improvement 1 – Waterproof Luxury Vinyl Plank (LVP) Flooring Replacement (1,150 SF) $15,264.28 *Mid-Grade Luxury Vinyl Plank Flooring (allowance) 1150 SF $7.56 $8,690.71 *LVP Underlayment, Transitions & Quarter-Round
Moulding (allowance)
1 LS $1,215.00 $1,215.00
Flooring Labor - LVP Installation 37.51 HRS $142.86 $5,358.57 Improvement 2 – Attic Access Relocation to Hallway & Old Closet Hatch Closure $1,575.72 Hallway Ceiling Rough Opening Framing &
Insulated Aluminum Pull-Down Ladder Assembly
(Labor & Materials)
1 EA $1,008.46 $1,008.46
Existing Bedroom Closet Hatch Closure: Framing
infill, 1/2-inch drywall, tape, mud, Level 3 texture,
and paint (Labor & Materials)
1 LS $567.26 $567.26
Improvement 3 – Garage Improvements (MC Wire Concealment, Drywall Walls/Ceiling & Paint)
$5,009.77
Existing MC Cable Rerouting & Concealment:

Reroute existing exposed MC cable as required to
allow garage walls and ceiling to be closed (Labor &
Materials)
1 LS $1,212.04 $1,212.04
Garage Supplemental Framing & 1/2-Inch Drywall
Installation on Walls & Ceiling with Level 3 Finish
(Labor & Materials)
1 LS $2,828.10 $2,828.10
Garage Drywall Painting: Prime and apply 2 coats of
paint to newly installed garage drywall walls and
ceiling (Labor & Materials)
1 LS $969.63 $969.63
Improvement 4 – Bathroom Skylight Removal Roof/Ceiling Weathertight Finish $1,939.27 Rooftop Skylight Removal, Rafter Framing Infill,
Plywood Decking & Weathertight Roofing/Shingle
Restoration (Labor & Materials)
1 LS $1,050.44 $1,050.44
Interior Ceiling Joist Framing Infill, Insulation, 1/2- inch Drywall, Tape, Mud, Level 3 Texture Match &
Paint (Labor & Materials)
1 LS $888.83 $888.83
Improvement 6 – Replacement Window & Patio Door Screens $1,868.10 Field dimensions to be verified before ordering.
*Replacement Window Screens (10 EA) (allowance) 10 EA $105.04 $1,050.43 Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY *Replacement Sliding Patio Door Screen (1 EA)
(allowance)
1 EA $195.54 $195.54
Window & Patio Door Screen Installation Labor 11 EA $56.56 $622.13 Improvement 6 – Full Like-for-Like Remodel of Both Bathrooms (Difference Over Bathroom Work in Base Cost, Item 11 in Base Rehabilitation Scope) $47,632.73
Full remodel of both bathrooms ($61,072.28), less
bathroom work already included in Base Cost
($13,439.55) – see below for detail
1 LS $47,632.73 $47,632.73
Improvement 7 – Interior Residential Fire Sprinkler System $62,758.53 Installation of an interior residential fire sprinkler
system serving all rooms, including the required
upgraded water line/service, water meter,
associated piping, permits, and related work
necessary for the complete fire sprinkler installation. 1 LS $62,758.53 $62,758.53
Subtotal – Additional Necessary Improvements 1-7 $136,048.40 Detail on Item 6, Additional Necessary Work - Like-for-Like Remodel of Both Bathrooms
Full bathroom remodel scope, materials and labor . The cost for this item is shown under Additional Necessary Improvement 6, below, and shown as the difference between the cost of the full remodel and the cost of the refresh and repair work included in the base work.

Work Performed Across Both Master & Hallway Bathrooms:
• Like-for-like full remodel maintaining the existing general layout across both (2) bathrooms.
• Complete tear-out down to framing and subfloor in both Master and Hallway bathrooms.
• Substrate & Waterproofing: 1/2" HardieBacker cement board and continuous RedGard liquid waterproofing membrane.
• Tile: New porcelain/ceramic shower/tub wall surrounds and floor tile with Schluter metal edge trim.
• Vanities & Sinks: Two (2) new 36"–48" solid wood vanities with quartz countertops and undermount sinks.
• Plumbing Fixtures: Two (2) new pressure-balanced shower valves with brushed nickel trim; two (2) comfort-height low-flow toilets.
• Electrical & Ventilation: Two (2) quiet Panasonic 110 CFM exhaust fans, two (2) LED vanity light fixtures, and two (2) dedicated GFCI circuits. • Safety: Solid blocking and installation of four (4) ADA-compliant grab bars.

Description City/Hours Unit Unit Rate Total
Item 11 – Full Like-for-Like Bathroom Remodel – Two (2) Bathrooms $61.072.28 *Bathroom Vanity & Safety Grab Bar Solid Wood
Wall Blocking Lumber (allowance)
1 LS $653.99 $653.99
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY *1/A Cement Backer Board (HardieBacker) for Wet
Areas (allowance)
240 SF $4.24 $1,018.29
*RedGard Waterproofing & Crack Prevention
Membrane (2 Coats) (allowance)
4 GAL $203.34 $813.37
*Mid-Range Porcelain/Ceramic Bathroom Shower &
Tub Wall Tile (allowance) *may not match existing
200 SF $14.39 $2,877.14
*Mid-Range Porcelain/Ceramic Bathroom Floor Tile
(allowance) *may not match existing
90 SF $16.33 $1,469.57
*Modified Thinset Mortar, Premium Sanded Grout,
Color Sealant & Leveling Clips (allowance)
1 LS $1,162.67 $1,162.67
*Schluter Aluminum Metal Tile Edge Trim (allowance) 6 EA $103.53 $621.17 Tile Labor - Master & Hallway Bathroom Tile
Installation
96 HRS $167.13 $16,044.34
*ADA Compliant Bathroom Safety Grab Bars 24-inch
(allowance)
4 EA $214.29 $857.14
*Solid Wood Bathroom Vanity Cabinets with Quartz
Countertop, 4-inch Backsplash & Undermount Sink
(36-48 inch) (allowance)
2 EA $4,541.73 $9,083.46
*Pressure-Balanced Shower Rough Valve & Brushed
Nickel Trim Kit with Showerhead (allowance)
2 EA $541.37 $1,082.74
*Comfort-Height Low-Flow Two-Piece Elongated
Toilet with Seat (allowance)
2 EA $723.01 $1,446.03
*Brushed Nickel Bathroom Sink Faucet with Pop-Up
Drain Assembly (allowance)
2 EA $323.34 $646.68
*Bathroom Rough Plumbing Accessories (Shower
Drains, Wax Rings, Closet Bolts & P-Traps)
(allowance)
2 EA $345.16 $690.31
*Panasonic WhisperFit 110 CFM Quiet Bathroom
Exhaust Fan & Exterior Roof Vent Kit (allowance)
2 EA $672.17 $1,344.34
*Bathroom LED Vanity Light Fixtures & MoistureRated Trim (allowance)2 EA $450.51 $901.03 *Bathroom Dedicated 20A GFCI Circuits, Outlets,
Switches & Boxes (allowance)
2 EA $308.84 $617.68
Additional Demolition, Electrical, Plumbing, Framing
& Finish Labor Attributable Solely to the Down-tothe-Studs Bathroom Remodel (reallocated out of the common base rehabilitation scope)
1 LS $19,742.33 $19,742.33
Subtotal – Full Bathroom Remodel $61,072.28
Additional Cost of Full Remodel Over Base Bathroom Refresh and Repair Cost is $47,632.73
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY

5. TOTAL PROJECT COST
Base Rehabilitation Scope (Section 1), including Item 11 $256,785.70 Additional Necessary Improvements $136,048.40
Total Project Cost $392,834.10
Asbestos testing and abatement are not included in this bid.

ADDITIONAL TERMS AND CONDITIONS

1. Proposal Validity & Change Orders: All estimates and proposal pricing are valid for thirty (30) calendar days from the date issued. Any modifications to the scope of work, unforeseen site conditions, or concealed structural/hazardous material defects will be handled through a written Change Order signed by both parties prior to execution of the additional work.

2. Specialty Tile & Backsplash Terms: For custom tile, backsplashes, and specialty stone installations, client-selected or client-provided materials must be inspected prior to installation. Tile variations in shade, tone, and texture are inherent to ceramic and porcelain manufacturing (*may not match existing). All shower and wet area installations adhere to TCNA standards, including cementitious backer unit substrate and continuous liquid-applied waterproofing membrane.

3. Environmental & Hazardous Materials Provision: Hazardous material screening is provided as a separate supplement and is not included in the Base Cost. If asbestos or lead-containing materials are identified by accredited laboratory testing, specialized abatement, containment, air clearance, and disposal shall be performed by a certified licensed environmental contractor and billed separately via written change order.

4. Permits & Inspections: Generation Builders will coordinate and obtain all required City of Foster City permits and inspections. City of Foster City building permit fees are waived per rehabilitation program guidelines.

5. Project Management: Included in existing proposal pricing. Includes contractor coordination, subcontractor coordination, materials and purchasing coordination, scheduling, City coordination, permits and inspections, progress communication, and required project records and warranty documentation.

6. Contingency: 0% — No separate contingency included in proposed pricing. Unforeseen conditions or changes in scope will be addressed through a written Change Order.

7. Allowance: “Allowance” as shown in this scope of work is a not-to-exceed amount.

Contractor will provide documentation of final price.

8. California Labor Code 1720: The City believes that 398 Chesapeake Avenue, as an EUPP unit, does not meet the definition of a public works project, and is, therefore, exempt pursuant to section (c)(4). For more information, see California Code, LAB 1720 but per section 11 of the Agreement, Contractor shall be solely responsible for determining whether the work performed under this Agreement is subject to prevailing wage requirements under the California Labor Code, and Contractor shall comply with all such requirements to the extent they are determined to apply.

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY

END OF EXHIBIT A
Item 9.1

EXHIBIT B

FEE SCHEDULE
Rehabilitation Costs for 398 Chesapeake Avenue
Description of Work Cost ($)
Base Cost
Work included in the draft rehabilitation plan
256,785.70
Additional Necessary Improvements

1. Waterproof vinyl blank flooring replacement (1,150 SF) to ensure flooring longevity and reduce wear and tear
15,264.28

2. Improve access to attic by relocating access point from master bedroom closet to main hallway (current access is very limited) 1,575.72

3. Garage improvements to assist with energy efficiency, pest control, and safety: conceal wires, add drywall, paint
5,009.77

4. Remove bathroom skylight due to age, condition, and risk of leakage
1,939.27

5. Replace screens for patio door and all windows due to wear and tear of existing screens
1,868.10

6. Full remodel of both bathrooms rather than simple upgrades and repairs to due age and condition of current finishes and fixtures and plumbing (credit of $13,439.55 for item 11 applied) 47,632.73

7. Installation of interior sprinkler systems, including upgraded water line and meter to provide additional life safety protections 62,758.53
Total Additional Improvements 136,048.40
Total Cost – Not to Exceed 392,834.10

PAYMENT SCHEDULE
Payment of the Total Cost shall be made in three (3) installments as follows:

1. Deposit payment of $1,000 shall be paid within 30 days of receipt of an invoice sent to the City of Foster City following execution of the Agreement.

2. Second payment of $117,850.23 (30%) shall be paid within 30 days of receipt of an invoice sent to the City of Foster City following issuance of the first payment.

3. Third payment of $117,850.23 (30%) shall be paid within 30 days of receipt of an invoice upon issuance of a signed permit card by the Building Division of the City of Foster City after passing the Rough All Trades (Framing, Mechanical, Electrical, Plumbing).

4. The fourth payment of $78,566.82 (20%) shall be paid within 30 days of receipt of an invoice, following confirmation by the City of Foster City that sufficient progress towards completion of the scope of work has been achieved.

5. The fifth payment of up to $78,566.82 (20%) less the deposit shall be paid within 30 days of receipt of an invoice and receipts and documentation for all items specifying Item 9.1

allowances for the prices in the scope of work, following passing of the Final Inspection card signed by the Building Division of the City of Foster City.

Item 9.1

EXHIBIT C

INSURANCE FORMS
CONTRACTOR shall provide, in addition to the Certificates of Insurance, original Endorsement affecting the coverages specified in herein on the attached form. No substitute form will be accepted.

This is an Exhibit to, and made a part of and incorporated by reference to the Agreement dated October 5, 2026, by and between GENERATION BUILDERS, hereinafter referred to as "CONTRACTOR”, and the City of Foster City, hereinafter referred to as "City", providing for professional services.

1. CONTRACTOR's Duty to Show Proof of Insurance. CONTRACTOR, in order to protect City and its Council members, officials, agents, officers, and employees against all claims and liability for death, injury, loss and damage as a result of CONTRACTOR's acts, errors, or omissions in connection with the performance of CONTRACTOR's obligations, as required in this Agreement, shall secure and maintain insurance as described below. CONTRACTOR shall not perform any work under this Agreement until CONTRACTOR has obtained all insurance required under this section and the required certificates of insurance and all required endorsements have been filed with the City's authorized insurance representative, insurance Tracking Services Inc. (ITS). Receipt of evidence of insurance that does not comply with all applicable insurance requirements shall not constitute a waiver of the insurance requirements set forth herein. The required documents must be signed by the authorized representative of the insurance company shown on the certificate. Upon request, CONTRACTOR shall supply proof that such person is an authorized representative thereof, and is authorized to bind the named underwriter(s) and their company to the coverage, limits and termination provisions shown thereon, CONTRACTOR shall promptly deliver to ITS a certificate of insurance, and all required endorsements, with respect to each renewal policy, as necessary to demonstrate the maintenance of the required insurance coverage for the term specified herein. Such certificates and endorsements shall be delivered to CITY prior to the expiration date of any policy and bear a notation evidencing payment of the premium thereof if so requested.

CONTRACTOR shall immediately pay any deductibles and self-insured retentions under all required insurance policies upon the submission of any claim by CONTRACTOR or City as an additional insured.

1.1 Insurance Requirements
☒ Commercial General Liability Insurance
Commercial General Liability Insurance including, but not limited to, Contractual Liability Insurance (specifically concerning the indemnity provisions of this Agreement with the City ), Products-Completed Operations Hazard, liability for slander, false arrest and invasion of privacy arising out of professional services rendered hereunder, Personal Injury (including bodily injury and death), and Property Damage for liability arising out of CONTRACTOR's performance of services under this Agreement. The Commercial General Liability insurance shall contain no exclusions or limitation for independent contractors working on the behalf of the named insured. CONTRACTOR shall maintain the Products-Completed Operations Hazard coverage for the longest period allowed by law following termination of this Agreement.

The amount of said insurance coverage required by this Agreement shall be the policy limits, which shall be at least two million dollars ($2,000,000) each occurrence and two million dollars ($2,000,000) aggregate.
*Please note, the City will require a separate additional insured endorsement for the Commercial General Liability policy, listing the “City of Foster City, its Council members, officials, agents, officers, and employees”.
☒ Business Automobile Liability Insurance
Item 9.1

Automobile Liability Insurance against claims of Personal Injury (including bodily injury and death) and Property Damage covering any vehicle and/or all owned, leased, hired and nonowned vehicles used in the performance of Services pursuant to this Agreement with coverage equal to the policy limits, which shall be at least one million dollars ($1,000,000) each occurrence.
☒ Workers' Compensation Insurance
CONTRACTOR shall submit written proof that CONTRACTOR is insured against liability for workers' compensation in accordance with the provisions of section 3700 of the California Labor Code. CONTRACTOR shall require any Subcontractors to provide workers' compensation for all of the Subcontractors’' employees, unless the Subcontractors' employees are covered by the insurance afforded by CONTRACTOR. If any class of employees engaged in work or services performed under this Agreement is not covered by California Labor Code section 3700, CONTRACTOR shall provide and/or require each Subcontractor to provide adequate insurance for the coverage of employees not otherwise covered. CONTRACTOR shall also maintain employer's liability insurance with limits of one million dollars ($1,000,000) for bodily injury or disease.
☐ Professional Liability Insurance
Professional Liability (Errors and Omissions) Insurance, for liability arising out of, or in connection with, all negligent acts, errors or omissions in connection with services to be provided under this Agreement, with no exclusion for claims of one insured against another insured, with coverage equal to the policy limits, which shall not be less than five million dollars ($5,000,000) per occurrence and five million dollars ($5,000,000) aggregate. ☐ Installation Floater
Installation Floater, covering the work performed under this Contract, against all risks of direct physical loss. The policy shall cover the Contractor’s labor, materials and equipment, including materials and equipment in transit or away from the project site, to be installed in the existing structure(s). The coverage shall be written for an amount equal to the initial contract amount plus the value of any subsequent change orders, subject to a deductible of not more than [$10,000] payable by Contractor.
☐ Cyber Liability Insurance
Cyber Liability Insurance, covering network risk and cyber liability (including coverage for unauthorized access, failure of security, breach of privacy perils, as well at notification costs and regulatory defense) in an amount of not less than $1,000,000. Such insurance shall be maintained in force at all times during the term of the Contract and for a period of two years thereafter for services completed during the term of the Contract.

1.2 Self-Insured Retention
Any self-insured retentions in excess of $100,000 must be declared on the Certificate of insurance or other documentation provided to City and must be approved by the City Risk Manager.

1.3 Claims-Made Basis Coverage
If any of the insurance coverages required under this Agreement is written on a claims-made basis, CONTRACTOR, at CONTRACTOR'S option, shall either (i) maintain said coverage for at least five (5) years following the termination of this Agreement with coverage extending back to the effective Item 9.1

date of this Agreement; (ii) purchase an extended reporting period of not less than five (5) years following the termination of this Agreement; or (iii) acquire a full prior acts provision on any renewal or replacement policy.

2. City as Additional Insured
On CONTRACTOR'S Commercial General Liability and Automobile policies, the City, its Council members, officers, directors, agents, employees, and volunteers, shall be named as additional insured's, but only with respect to liability arising out of the activities of the named insured. Any endorsement shall be provided using one of the following three options: (i) on ISO form CG 20 10 1 1 85; or (ii) on ISO form CG 20 37 10 01 plus either ISO form CG 20 10 10 01 or CG 20 33 10 01; or (iii) on such other forms which provide coverage at least equal to or better than form CG 20 10 1 1 85.

3. Insurance terms and conditions:

3.1 Cancellation of Insurance
The above stated insurance coverages required to be maintained by CONTRACTORshall be maintained until the completion of all of CONTRACTOR'S obligations under this Agreement except as otherwise indicated herein. Each insurance policy supplied by CONTRACTOR shall not be suspended, voided, cancelled or reduced in coverage or in limits except after ten (10) days written notice by CONTRACTOR in the case of non-payment of premiums, or thirty (30) days written notice in all other cases. This notice requirement does not waive the insurance requirements stated herein. CONTRACTOR shall immediately obtain replacement coverage for any insurance policy that is terminated, canceled, non-renewed, or whose policy limits have been exhausted or upon insolvency of the insurer that issued the policy.

3.2 All insurance shall be issued by a company or companies admitted to do business in California and listed in the current "Best's Key Rating Guide" publication with a minimum rating of A-; VII Any exception to these requirements must be approved by the City Risk Manager.

3.3 If CONTRACTOR is, or becomes during the term of this Agreement, self-insured or a member of a self-insurance pool, CONTRACTOR shall provide coverage equivalent to the insurance coverages and endorsements required above. The City will not accept such coverage unless the City determines, in its sole discretion and by written acceptance, that the coverage proposed to be provided by CONTRACTOR is equivalent to the above-required coverages.

3.4 For any claims related to the Agreement, the CONTRACTOR’S insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City , its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of theCONTRACTOR’S’ insurance and shall not contribute with it.

3.5 Insurance coverages in the minimum amounts set forth herein shall not be construed to relieve CONTRACTOR for any liability, whether within, outside, or in excess of such coverage, and regardless of solvency or insolvency of the insurer that issues the coverage; nor shall it preclude the City from taking such other actions as are available to it under any other provision of this Agreement or otherwise in law.

3.6 Failure by CONTRACTOR to maintain all such insurance in effect at all times required by this Agreement shall be a material breach of this Agreement by CONTRACTOR. City, at its sole option, may terminate this Agreement and obtain damages from CONTRACTOR resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to CONTRACTOR, City shall deduct from sums due to CONTRACTOR any premiums and associated costs advanced or paid by City for such insurance. If the balance of Item 9.1

monies obligated to CONTRACTOR pursuant to this Agreement are insufficient to reimburse City for the premiums and any associated costs, CONTRACTOR agrees to reimburse City for the premiums and pay for all costs associated with the purchase of said insurance. Any failure by City to take this alternative action shall not relieve CONTRACTOR of its obligation to obtain and maintain the insurance coverages required by this Agreement.

3.7 Should any of the required insurance (other than errors and omissions insurance) be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defenses costs be included in such general aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limit specified above.

3.8 City may (but is under no obligation to) secure project-specific insurance, wrap-up insurance, or administer an owner controlled insurance program ("OCIP"), in which case CONTRACTOR and its subcontractors shall communicate this fact to their insurance carriers and request that the risk of this project be excluded from their practice policies. CONTRACTOR'S fees under this Agreement (and the fee of its subcontractors under subccontractor agreements) shall be reduced by the amount of insurance premiums that may be avoided by CONTRACTOR and its subcontractors by virtue of the City's obtaining the project-specific insurance, wrap-up insurance or administering an OCIP, and the exclusion of this project from coverage of CONTRACTOR'S and subcontractors’ policies. Construction Manager and its subccontractors shall afford City access to their books and records and cooperate with City in verifying the amount of savings realized.

ATTACHED

1. Insurance Coverage Form

Item 9.1

EXHIBIT C, Attachment 1
This INSURANCE COVERAGE FORM modifies or documents insurance provided under the following:

Named Insured: Generation Builders Effective Work Date(s): 10/6/2026 1445 N. Carolan Avenue
Burlingame, CA 94010
Description of Work/Locations/Vehicles: ___________________________________________________ ADDITIONAL INSURED: City of Foster City/Estero Municipal Improvement District (CITY) 610 Foster City Boulevard, Foster City, CA 94404
Attention: _________________________________
Contract Administrator
Endorsement and Certificates of Insurance Required
The Additional Insured, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (Check all that apply) Insurer Policy No.

General Liability: (a) activities performed by or on behalf of the Named Insured, (b) products and completed
operations of the Named Insured, (c) premises owned,
leased occupied or used by the Named Insured, and/or (d) permits issued for operations performed by the Named
Insured. {Note: MEETS OR EXCEEDS ISO Form # CG 20
10 11 85}
OnMarket
Insurance
Associates
DACP0000851-
01 Auto Liability: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a
combination of the Named Insured and the Additional
Insured, its elected or appointed officers, officials,
employees or volunteers.

OnMarket
Insurance
Associates
50006859301
Other: [Cyber Liability, Installation Floater, etc.]
Umbrella LIAB
OnMarket
Insurance
Associates
DACPX0000169-
01 Certificates of Insurance Required (no endorsement needed) (Check all that apply)
Insurer Policy No.

Workers Compensation: work performed by employees
of the Named Insured while those employees are engaged
in work under the simultaneous directions and control of the Named Insured and the Additional Insured.

OnMarket
Insurance
Associates
BNET873484957
Professional Liability:

PRIMARY/NON-CONTRIBUTORY: This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds.

SEVERABILITY OF INTEREST: The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respect to the insurer’s limit of liability.

PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS: Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the Additional Insured, its elected or appointed officers, officials, employees, or volunteers.

Item 9.1

CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days' prior written notice (ten (10) days if canceled due to non-payment) by regular mail return receipt requested has been given to the Additional Insured. Such notice shall be addressed as shown above.

WAIVER OF SUBROGATION: The insurer(s) named above agree to waive all rights of subrogation against the CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the CITY.

Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated.

SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER I, ______________________________________________________________(print/type name), warrant that I have authority to bind the above-named insurance company and by my signature hereon do so bind this company.

SIGNATURE OF AUTHORIZED REPRESENTATIVE (original signature required) ORGANIZATION: ____________________________________ TITLE: ___________________________________ ADDRESS: ___________________________________________________________________________________ TELEPHONE: ( ) _____________________________ DATE ISSUED: ____________________________ Item 9.1

City of Foster City RequestforProposals
“Foster City Supportive and Special Needs Housing Program” RFP Schedule
Release Date: February 25, 2026
Extended Deadline for Questions/Comments: April 8, 2026 Extended Proposals Due: April 15, 2026
Please send questions, comments, and proposals via email to:
[email protected] Nori Jabba, Housing and Sustainability Manager Please write Supportive and Special Needs Housing RFP in the subject line of your email.

OFFICIAL CONTACT:

Nori Jabba
City of Foster City
Community Development
610 E. Hillsdale Blvd.

Foster City, CA 94404
650-286-3230
[email protected]
Table of Contents
Request for Proposal............................................................................................................... 1 Attachment A: RFP Checklist..................................................................................................11 Attachment B: Draft Rehabilitation Plan..................................................................................15 Attachment C: Site Tour and Non-Disclosure Agreements .......................................................18 Attachment D: Sample Agreement for Professional Services ...................................................21 Exhibit A: Scope of Work ....................................................................................................32 Exhibit B: Fee Schedule......................................................................................................33 Exhibit C: Insurance Requirements.....................................................................................34 Attachment E: Draft Program Guidelines.................................................................................41 Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 1 1. SUMMARY
The City of Foster City is requesting proposals from qualified agencies interested in administering the City’s new Supportive and Special Needs Housing Program (“Program”). The City of Foster City owns multiple housing units, six (6) of which have been designated for supportive housing.

Eligible agencies are invited to submit proposals for program administration, the placement or referral of eligible households into City-owned housing units designated for supportive housing, and the provision and/or coordination of supportive services. Respondents may also elect to provide property management services of the unit(s) or coordinate with the City’s contracted property management agency for day-to-day lease and property management of the unit(s).

The Program implements two programs of the City of Foster City’s 2023–2031 Housing Element: Program H-E-1-a Existing Unit Purchase Program – Opportunities for Supportive Housing, and H-F-1 Special Needs (pages HE-99 and HE-105).

The City of Foster City owns six (6) units currently in the City’s Existing Unit Purchase Program (EUPP) for eligible very low and low-income families, including a three (3)-bedroom single family home, a five (5)-bedroom single-family home and four (4) duplex units consisting of two (2) duplex properties each with a two (2)-bedroom and three (3)-bedroom subunit. Each of the six (6) units has a two (2)-car garage and two (2) bathrooms. The units are located throughout the City of Foster City in residential neighborhoods.

The 2023-2031 Housing Element has identified these six (6) units to transition to supportive housing over time as units become vacant (Program H-E-1) with the goal of transitioning at least one (1) of the six units to supportive housing by 2031. Similarly, the Housing Element’s Special Needs Program (H-F-1) calls for the City to facilitate development of one (1) special needs facility by 2031. The City is hoping to fulfill the goals of both programs through implementation of the new Supportive and Special Needs Housing Program.

One (1) EUPP unit has recently become vacant. Therefore, the City is ready to transition this vacant unit to supportive and special needs housing. This RFP is for the services described above, which will initially be used with respect to the one currently vacant EUPP unit, and potentially up to five (5) additional EUPP units later if and when any of the other five (5) units become vacant during the selected Respondent’s contract period.

Currently Eligible Unit:

Address to be provided upon execution of Site Tour Agreement Foster City, CA 94404
three-bedroom, two-bath single-family home with a two-car garage The currently eligible unit, built in the 1960s and purchased by the City in 2009, needs certain upgrades and rehabilitation. The draft rehabilitation plan is included with this RFP as Attachment A. Respondents must identify in their response any additional rehabilitation work, or known tenant improvements, including without limitation those needed to reasonably Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 2 accommodate individuals with disabilities, respondent believes should be completed prior to filling the unit with an eligible household but that are not identified in Attachment A.

Site Tour
Respondents are required to attend the site tour of the unit prior to submitting a proposal. The site tour is scheduled for:
• April 6, 2026, at 11:00 am or by appointment
Advance registration is required by emailing [email protected]. Please indicate “Site Tour” in the subject line of your email.

2. BACKGROUND
Foster City, incorporated in 1971, is a master-planned community located in San Mateo County. The City covers approximately four square miles and lies between San Francisco and Silicon Valley, with close access to both Highway 101 and Highway 92. Home to roughly 33,000 residents, Foster City is known for its diverse population, planned neighborhoods, and limited remaining space for new development. The community is protected by an eight-mile levee system along the bayfront and a lagoon system that provides flood storage and drainage.

The City of Foster City purchased six (6) units between 1997 and 2009 to provide lower-income housing for larger families. The units have a preference for very low and low-income households as specified by Resolution 2023-3. The list of preferences can be found here: (see link). If no eligible proposals are received, the City will fill the unit in preference order. The City will then re-issue an RFP for Supportive and Special Needs Housing Services when the next of the five (5) EUPP units becomes vacant.

3. PROGRAM OVERVIEW
The Program requires a selected agency (“Contractor”) to provide supportive services for eligible households in an eligible City-owned single-family home or duplex unit. The City will cover costs for necessary rehabilitation of the unit(s) and upgrades due to wear and tear from prior occupancy. The Contractor will either fill the unit or refer potentially eligible households to the City’s contracted property management firm to fill the unit. In addition, the Contractor will provide ongoing supportive services or coordinate services and ensure that the household remains eligible for the program as long as the household occupies the unit. The Contractor may elect to provide its own property management services or coordinate with the City’s contracted property management firm for day-to-day lease management and repairs and maintenance of the property.

The Program has multiple requirements for households to be eligible for Supportive and Special Needs Housing, including household size, demographic requirements, and supportive services requirements, including:
a) Household Size: households must meet the City’s occupancy requirements, which, for a three (3)-bedroom unit, are a minimum of three (3) people and a maximum of seven (7) people.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 3 b) Household income: household income is restricted to extremely low-income (<30% of AMI), or very low-income (<50% of AMI) per California Health and Safety Code Sections 50106 and 50105.
c) Disability: the household must include at least one member with one or more disabilities as defined by California Government Code Section 65582 (p). d) Requirement for Supportive Services: the household or at least one member of the household must be in need of supportive services, including, but not limited to a combination of subsidized housing, permanent housing, intensive case management, medical health care, mental health care, substance abuse treatment, employment services, and benefits advocacy, in order to meet healthcare, transit, or social service needs (as defined by California Government Code, Section 65582 (o).) It should be noted that because the unit is a single-family home in a residential neighborhood and not on a transit route, the opportunity for on-site supportive services is limited. If the Respondent would like to explore constructing an ADU (or installing a pre-manufactured ADU or constructing a garage conversion ADU) on the property to increase the opportunity for onsite services or increase the number of occupants on the property, please indicate interest in the proposal, Item 9(h).
e) Member of a Target Population Group: the household must belong to or have a household member belonging to one or more of the following special needs population groups:
veterans, seniors, families with children, single parent families, young families, victims of domestic violence1
, persons with developmental disabilities,
2 or another special needs
population group, if approved by the City of Foster City for eligibility. f) Lease and Payment of Rent
Occupancy of the unit requires a lease with a 12-month minimum term. Rent is required to be paid to the City of Foster City for all supportive/special needs housing units covered under the Program. Rental rates for the unit are calculated by the City of Foster City and issued annually on July 1 (see current rental rates below). The Respondent may provide a rent subsidy directly or through provided or coordinated supportive services.

The rental rates are based on standard adjustments for household size consistent with Section 50052.5(h) of the California Health and Safety Code and calculated based on 30% of income limits for extremely low-income households (30% of AMI), very low-income households (50% of AMI), and low-income limits (60% of AMI). The rent for the unit will be set based on the household’s income at the time of initial occupancy and re-adjusted annually thereafter with a maximum increase of no greater than 5%. Rent for the vacant unit for July 1, 2025, to June 30, 2026, is as follows:
1 Defined by California Penal Code Section 13700. 2 Defined by California Welfare and Institutions Code Section 4512 Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 4 Table 1. City of Foster City of Foster City Monthly Maximums for 3-bedroom, SingleFamily Home* Valid July 1, 2025-June 30, 2026
Unit Size Extremely Lowincome (30% of AMI)Very Low-income (50% of AMI)
Low-income
(60% of AMI)
Gross Rent $1,468 $2,447 $2,937
Utility Allowance* $547 $547 $547
Tenant Rent $921 $1900 $2,390
* Adjusted for household size of 4 persons for the purpose of rent calculations. ** Utility allowance includes amounts provided by the County of San Mateo for utilities paid by the tenant and includes heating, cooking fuel, other electricity usage, water usage, water heating, and trash collection.
g) Type of Program to be Provided
Respondents may submit a response to implement the Program through one (1) of the following structures of services to be provided there is no preference regarding the structure of services to be provided.

1. Supportive Housing Placement & Services: A contract with an agency to provide housing placement and supportive services for an eligible household for the currently eligible unit and future eligible units, if applicable. The agency would manage the housing unit(s) as part of its housing portfolio and would coordinate and/or offer supportive housing services for the occupants. The agency would be responsible for marketing and filling the unit, ensuring that occupants meet ongoing eligibility requirements, and that monthly rent is paid to the City of Foster City and all utilities are paid by the agency and/or the tenant of the unit. The lease for the property would be in the agency’s name and subleased to the occupants of the unit, or, if preferred by the agency, leased directly to the occupants. Property management of the housing unit would be provided by the agency either directly, through the agency’s subcontractor, or through the City’s contracted property management firm. The agency would be responsible for payment of rent or facilitating payment of rent to the City of Foster City and payment of all utilities or ensure that the tenant pays rent and utilities.

2. Supportive Housing Group Home(s): A contract with an agency to provide housing and supportive services for a group home for the currently eligible unit and future eligible units, if applicable. The housing unit (s) would be managed by the agency as part of its portfolio, through a subcontracted property management firm, or by the City of Foster City through the City’s contracted property management firm. The agency would be responsible for payment of rent to the City of Foster City and payment of all utilities.

3. Supportive Housing Services and Referrals for Placement: A contract with an agency to provide referrals of potentially eligible households and coordination of supportive services for the selected household and for future eligible units, if applicable. The agency would refer potentially eligible households to the City’s contracted property management firm for filling the unit(s). Tenants would be responsible for payment of rent to the City of Foster City and payment of utilities.

4. ATTACHMENTS
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 5 A. RFP Checklist
B. Draft Rehabilitation Plan for Available Unit
C. Site Tour Agreement
D. Sample Agreement for Professional Services (“Agreement”) E. Draft Program Guidelines (“Program Guidelines”)

5. GENERAL PROVISIONS AND CONDITIONS
The City reserves the right to:

1. Reject any and all responses.

2. Negotiate with more than one consultant.

3. Waive minor irregularities in a response.

4. Cancel, revise, or extend this solicitation.

5. Revise the Agreement and/or Program Guidelines prior to final approval.

6. Request additional information on any response beyond that required by this RFP.

7. Modify the selection process outlined in this RFP upon written notification to all respondents who have not been rejected at the time of modification.

8. Request substitution of sub-consultants.

Should discrepancies or omissions be found in this RFP, or should there be a need for clarification, questions, or comments regarding this RFP, they must be received by the deadline listed below and sent to Nori Jabba, Housing and Sustainability Manager, at [email protected].

6. TENTATIVE TIMELINE
RFP Timeline
The RFP timeline is provided for the convenience of the Proposers, but may be subject to change at any time by the City. Any such changes will be stated in an addendum to this RFP.

The tentative RFP timeline is as follows:

RFP ACTION DATE
RFP Issued February 25, 2026
Site Tour April 6, 2026, at 11 am or by appointment
Extended Deadline for questions and
clarifications
April 8, 2026
Extended Deadline for Proposals Due April 15, 2026
Finalist Identified May 2026
Consultant Interviews May 2026
Consultant selection & contract preparation Estimated to be within 60 days of RFP deadline Contract awarded Estimated to be within 90 days of RFP deadline Work commences Estimated to be within 120 days of RFP deadline Program Timeline
The timeline for implementation of the Program involves selecting an agency in response to this RFP, and, in parallel, rehabilitation of the unit. Staff estimates that rehabilitation, once Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 6 approved, will take approximately three (3) to four (4) months. The City’s goal is to fill the currently vacant EUPP unit by July 31, 2026. The Contractor’s Agreement shall be executed as soon as possible with a termination date of December 31, 2028, and with a three-year renewal option, at the City’s discretion, with a termination date of December 31, 2031. Additional renewals will be considered as needed for continued program implementation, as applicable.

7. RELATED DOCUMENTS/LINKS
Foster City Housing Element
Foster City’s 2023–2031 Housing Element establishes a framework for meeting local housing needs and complying with State housing laws. The Housing Element identifies community needs and establishes goals and programs that ensure Foster City grows in an equitable, climate-resilient, and consistent manner with the City’s long-range plans. The Supportive Housing Program and Special Needs Housing Programs are two of the implementation tools identified in the Housing Element to support addressing the City’s affordable housing needs and housing for special needs populations.

Preferences for below market rate units: Affordable Housing Preferences | Foster City, California

8. SCOPE OF WORK
The following five (5) tasks are associated with this RFP:

Task 1: Program Initiation and Program Management
At the start of the project, the Consultant will participate in a kick-off meeting with City staff to review objectives, roles, communication procedures, and reporting expectations. The Contractor will work with staff to refine and confirm the Program timeline. Ongoing Program management responsibilities include regular check-ins, progress updates, coordination, budget tracking, and responsive communication.

Task 2: Program Administration
The Contractor will manage all Program administration tasks, selection/referral of eligible households or groups of occupants for eligible target population(s), as applicable; payment of rent to the City of Foster City and payment of utilities or ensuring that the tenant pays rent and utilities, as applicable; and, coordination and/or administration of supportive housing services, as applicable. The Contractor is responsible for developing and maintaining all household eligibility applications, as applicable, coordinating documentation, and managing the household applicant process or group selection from initial inquiry through placement/referral.

Task 3: Property Management, if applicable
If the Contractor’s scope of work includes day-to-day property management, the Contractor will manage the property or properties as part of their portfolio and ensure compliance with local, state, and federal regulations for property management, the City of Foster City’s Below Market Rate Guidelines, as applicable, and the lease for the unit. Property management requirements shall be included in the Contractor’s scope of work, if applicable. Contractors not providing property management as part of their scope of work must either subcontract for property management services or agree to use the City’s contracted property management firm Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 7 for day-to-day management of the property (and future properties, if applicable) under this Program.

Task 4: Compliance and Reporting
The Contractor will ensure that all supportive services, and, as applicable, groups of occupants or households, comply with the Program’s requirements regarding eligibility, affordability, occupancy, and include a cost for this service in their proposal, or b) request that the City provide compliance services. The Contractor will also support the City’s compliance monitoring process by maintaining accurate records, providing annual reporting, and, if included in the scope of work, assisting with income verification and rental-rate compliance.

The Contractor must coordinate with City staff to address any issues of non-compliance.

Task 5: Reporting and Records Management
The Contractor will maintain accurate and complete records of all Program activities, including supportive services provided, household occupancy data, and annual eligibility certification, if included in the scope of work. The Contractor will provide the City with annual reports summarizing Program activity and loan administration. All reporting must comply with local, state, and federal regulatory requirements, as well as the City’s contract terms.

9. PROPOSAL REQUIREMENTS
Consultants interested in submitting a proposal should respond to this RFP with a written proposal that provides all requested information. The proposal will be considered complete only if it includes all the items listed under the Proposal Requirements. Please see Attachment A for a checklist of all submittal requirements.
□ Title Page
Include the RFP title; firm name; primary contact person; mailing address; phone number; email address; and submission date.
□ Cover Letter of Interest and Program Implementation Summary Provide a brief letter introducing the agency, summarizing its interest in the Program, describing the target population(s) to be served by the Program, and a description of supportive services to be provided or coordinated by the agency, and outlining the agency’s key qualifications. Include the type of business entity (corporation, LLC, partnership, joint venture, etc.), the type of Program the Respondent will be providing if selected: 1) Supportive Housing & Services, 2) Supportive Housing Group Home(s), or 3) Supportive Services and Referrals for Housing; include conflict of interest disclosures or a statement of no conflicts of interest; business license acknowledgement; and, acknowledgement of Additional Requirements.
□ Company Background and Experience
Describe the firm’s history, areas of expertise, and experience providing services similar to those requested. Include years in business, relevant licenses, and experience in supportive housing and/or services. Include up to three (3) references, if applicable, for any municipal partnerships or agreements, including contact names, phone numbers, and email addresses.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 8 □ Project Team and Key Personnel
Identify the individuals who will work on the Program, their roles, and relevant qualifications. Include resumes or biographies for staff responsible for Program management. Project teams can be comprised of a main Contractor and sub-contractor firms/agencies.
□ Conflicts of Interest
Disclose any actual or potential conflicts of interest related to the firm or its staff in the cover letter. If there are no conflicts, state this in the cover letter. □ Financial Documents
Include the most recent agency annual report and audited financial statements, and information about funding sources.
□ Acknowledgement of Business License Requirement
Proposers must acknowledge that they will maintain a Foster City business license during the contract term.
□ Acknowledgment of Attachment B, Draft Rehabilitation Plan Provide a list of any requested tenant improvements and known reasonable accommodations, if any, including construction or installation of an ADU, if proposed, along with estimated costs (to be finalized later) and whether your team is requesting that the City fund the improvements/accommodations or if the agency will share or be responsible for the costs. Please also include if the ADU, if proposed, is required prior to occupancy of the unit or if it could be added after occupancy. The cost of reasonable accommodations will not be included in the evaluation criteria and will be reviewed on a case-by-case basis.
□ Submittal of Attachment C, Site Tour Agreement, and Non-Disclosure Agreement The Site Tour Agreement and Non-Disclosure Agreement must be submitted prior to the Site Tour. If the Respondent needs the address of the vacant unit prior to the Site Tour, please submit the Non-Disclosure Agreement to [email protected]. □ Acknowledgment of Attachment D, Agreement
Confirm that the firm can enter into the City’s standard Professional Services Agreement, including Exhibits A, B, and C, or list any requested exceptions. Please reference the RFP page numbers for all exceptions and recommended changes or provide a redlined version.

A Word version for redlining will be provided upon request. □ Acknowledgement of Attachment E, Program Guidelines
List any recommended changes and/or exceptions to the Program Guidelines. Please reference the RFP page numbers for all exceptions and recommended changes or provide a redlined version. A Word version for redlining will be provided upon request. □ Acknowledgement of Additional Requirements
Include a statement of acknowledgement of the following additional requirements. a. Participate in any Program reviews or audits.
b. Maintain accounting of Program funds.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 9 c. Provide data for any required reports.
d. Confer with the City to review any proposed revisions of Program guidelines as necessary.
□ Scope of Work
Provide a detailed description of how the firm will complete each task in the Scope of Work.

The Scope of Work will be used to develop Exhibit A of the Agreement. Note that the Program Guidelines will be incorporated by reference into the Scope of Work. □ Cost Proposal
Provide a detailed cost proposal that includes all Contractor fees as applicable for the type of Program for which Respondent is applying, including
o Program administration fees, and whether costs will be billed monthly, quarterly, or annually.
o If applicable: property management fees, including management fees and labor rates. Please note that if the Respondent proposes to provide their own property management for unit(s) under contract, the City will remove the designated unit(s) from the scope of work from the existing Agreement and execute revisions as needed.
o City-funded tenant improvements, if requested.
o City-funded rent subsidies for household tenants, if requested. o Any other costs to the City for the Respondent to provide the services as stated in the proposed scope of work.

10. PROPOSAL SELECTION CRITERIA AND PROCEDURE
Responses to this RFP will be evaluated based on the criteria as stated below. Staff will make a recommendation to the City Council for approval of the recommended agency and an agreement for a proposed term through December 31, 2028, with a three (3)-year renewal option with the term ending December 31, 2031.

Responding consultant firms and/or teams will be evaluated based on the following 10 criteria:

1. Demonstrates understanding of the requested work and responsiveness to the scope of services; and

2. Quality and completeness of the proposal; and

3. The range of supportive services that the agency provides and/or coordinates for the target population(s) to be served through the Program; and

4. Household readiness: the number of households on a waitlist or identified by the agency that are in need of housing and meet the household eligibility requirements as listed above, and confirmation that the agency has at least one household eligible for the first vacant EUPP unit (a three (3)-bedroom single-family home) by the Program timeline goal; and

5. Costs to the City associated with the Proposed Scope of Work. Proposals will be ranked in order from lowest to highest cost. Costs to be identified include:
o Program administration fees, and whether costs will be billed monthly, quarterly, or annually
o If applicable: property management fees, including management fees and labor Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 10 rates. Please note that if the Respondent proposes to provide their own property management for unit(s) under contract, the City will remove the designated unit(s) from the scope of work from the existing Agreement and execute revisions as needed.
o City-funded tenant improvements, if requested.
o City-funded rent subsidies for household tenants, if requested. o Any other costs to the City for the Respondent to provide the services as stated in the proposed scope of work; and

6. Experience providing the services included in the proposal; and

7. Agency financial stability; and

8. Impact of/feasibility of exceptions/changes to the Program Guidelines; and

9. Acceptance of the City’s Standard Agreement for Professional Services and insurance requirements, including any proposed changes to the agreement or insurance coverages; and

10. Experience working with municipalities and related references.

Top-ranked agencies may be invited to an interview. Following interviews, staff will recommend the highest-ranked agency to the Foster City’s City Council for contract award.

11. GENERAL PROVISIONS AND CONDITIONS
The City reserves the right to:

1. Reject any and all responses.

2. Negotiate with more than one consultant.

3. Waive minor irregularities.

4. Cancel, revise, or extend this solicitation.

5. Request additional information on any response beyond that required by this RFP.

6. Modify the selection process outlined in this RFP upon written notification to all respondents who have not been rejected at the time of modification.

7. Request substitution of sub-consultants.

By submitting a proposal, each Proposer represents and warrants that its proposal is genuine and not made in the interest of or on behalf of any person not named therein and that the Proposer has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 11 Attachment A
RFP Checklist
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 12 RFP Checklist
Submit your proposal to [email protected] by the deadline stated on page 5.

Write “Supportive and Special Needs Housing RFP Response” in the subject line. □ Title Page
o RFP title
o Agency name
o Primary contact person
o Mailing address
o Phone number
o Email address
o Submission date
□ Cover Letter of Interest and Program Implementation Summary o Introduction of the agency and summarize its interest in the Program o Description of the type of business entity (corporation, LLC, partnership, joint venture, etc.),
o Description of the supportive services to be provided or coordinated by the agency o Statement of Agency’s key qualifications
o Statement of Type of Program the Respondent seeks to provide for the Program: 1) Supportive Housing & Services, 2) Supportive Housing Group Home(s), or 3) Supportive Services and Referrals for Housing
o Disclosure of conflicts of interest or a statement of no conflicts of interest o Acknowledgement of business license requirement
o Statement acknowledging the following additional requirements:
o Participation in any Program reviews or audits.
o Ongoing accounting of Program funds.
o Submittals of data for any required reports.
o Agreement to confer with the City to review any proposed revisions of Program Guidelines as necessary.
□ Company Background and Experience
o Describe the firm’s history
o Describe areas of expertise
o Describe experience providing services similar to those requested o State years in business
o Include relevant licenses
o Describe experience with supportive housing and/or services o Include up to three (3) references, if applicable, for any municipal partnerships or agreements, including contact names, phone numbers, and email addresses □ Project Team and Key Personnel
o Identify the individuals who will work on the Program, their roles, and relevant qualifications.
o Include resumes or brief biographies for staff responsible for Program management.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 13 Project teams can be comprised of a main Contractor and sub-contractor firms/agencies.
□ Financial Documents
o Include the most recent agency annual report and audited financial statements o Provide information about funding sources (can be included in Cover Letter) □ Acknowledgment of Attachment B, Draft Rehabilitation Plan o Provide a copy of Exhibit B with notes added or a list of any requested tenant improvements and known reasonable accommodations, if any, including construction or installation of an ADU, if proposed, along with estimated costs and whether your team is requesting that the City fund the improvements/ accommodations or if the agency will share or be responsible for the costs. o Please also state if the ADU, if proposed, is required prior to occupancy of the unit or if it could be constructed/installed after occupancy.

Note: the cost of reasonable accommodations will not be included in the evaluation criteria and will be reviewed on a case-by-case basis pursuant to all applicable federal, state, and local laws.
□ Submittal of Attachment C, Site Tour Agreement, and Non-Disclosure Agreement o These Agreements must be submitted on or before the site tour, if Applicant is attending, or, if not attending, with the submittal of the proposal. o The Non-Disclosure Agreement must be completed by the Respondent (the person whose name is listed on the Title Page) and included in the Proposal. □ Acknowledgment of Attachment D, Agreement
o Confirm that the Agency can enter into the City’s standard Professional Services Agreement, including Exhibits A, B, and C, or list any requested exceptions or redlined markups of the Agreement. Please reference the RFP page number for all exceptions if providing a list of the recommended changes. □ Acknowledgement of Attachment E, Program Guidelines
o List any recommended changes and/or exceptions to the Program Guidelines or a red-lined version. Please reference the RFP page number for all exceptions, if providing a list of the recommended changes.
□ Scope of Work
Provide a detailed description of how the firm will complete each task in the Scope of Work (Section 8 of the RFP). The Scope of Work will be used to develop Exhibit A of the Agreement. Note that the Program Guidelines will be incorporated by reference into the Scope of Work.
□ Cost Proposal
Provide a detailed cost proposal or copy of Exhibit B of the Agreement, included in Attachment D, that includes all Contractor fees as applicable for the type of Program for which Respondent is applying, including:

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 14 o Program administration fees, and whether costs will be billed monthly, quarterly, or annually; and
o If applicable: property management fees, including management fees and labor rates. Please note that if the Respondent proposes to provide their own property management for unit(s) under contract, the City will remove the designated unit(s) from the scope of work from the existing Agreement and execute revisions as needed; and
o City-funded tenant improvements, if requested; and
o City-funded rent subsidies for household tenants, if requested; and o Any other costs to the City for the Respondent to provide the services as stated in the proposed scope of work.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 15 Attachment B
Draft Rehabilitation Plan for Vacant Unit
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 16 Draft Rehabilitation Plan for Vacant EUPP Unit
Item # Description Notes
1 Electric panel upgrade from 100 amp
to 200 amp
2 Install smart outlet in garage
3 Add insulation to attic
4 Replace roof
5 Replace furnace with electric heat
pump system
Currently, a combination of galvanized and copper,
and likely 50 years old
6 Replace water piping
7 Fix gate on right side of house
8 Interior painting – entire house
9 Exterior painting – entire house
10 Optional: install solar photovoltaic
panels
Reviewing incentives
11 Upgrade water heater to heat pump
system
12 Replace gas stove/oven with electric
convection system
13 Toilets – replace if not low flow
14 Bathrooms - upgrade as needed:
showers, vanities, cabinetry,
faucets, flooring
15 Deep clean
16 Flooring: refinishing as needed
and/or cleaning
17 Bedroom mirrored closet door -
replace
18 Landscaping – weeding, tree
trimming, pruning as needed
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 17 ATTACHMENT B
RESPONDENT’S ADDITIONAL REQUESTS FOR REHABILITATION, TENANT

IMPROVEMENTS, ADU ON PROPERTY, AND/OR REASONABLE REQUESTS FOR

ACCOMMODATION
RESPONDENT: ______________________________________________

ITEM DESCRIPTION COMPLETION

REQUIRED PRIOR
TO OCCUPANCY?

ESTIMATED
COST

CITY OR AGENCY TO

PERFORM/PROVIDE

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 18 Attachment C
Site Tour Agreement and Non-Disclosure Agreement
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 19 City of Foster City
Supportive and Special Needs Housing Program
Site Tour Agreement
I, ____________________________, the undersigned, a participant (“PARTICIPANT”) of a site tour (“Site Tour”) held at a location to be disclosed on ___________, as part of the Request for Proposal for the Supportive and Special Needs Housing Program (“Program”), to the fullest extent allowed by law, hereby agree to defend (using counsel of CITY’s reasonable choice), indemnify, and save harmless CITY, its Council, boards, commissions, officers, employees, directors, volunteers and agents (collectively “Indemnitees”), from and against any and all claims, suits, actions liability, loss, damage, expense, injury (including, without limitation, economic harm, injury to or death of any person, including an employee of PARTICIPANT or its contractors or subcontractors), cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, at law or equity, (collectively “Claims”) which may be brought against, or suffered or sustained by any Indemnitees that arise out of, pertain to, or relate to the Site Tour, including negligence, recklessness, or willful misconduct of PARTICIPANT, any contractor, subcontractor, anyone directly or indirectly employed or retained by them, or anyone that they control.

In the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the PARTICIPANT shall meet and confer with other parties regarding unpaid defense costs.

The duty of PARTICIPANT to indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

PARTICIPANT’S responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

In addition, PARTICIPANT agrees not to disclose the addresses, location, assessor’s parcel number(s) or any information about the occupants of the five (5) other Existing Unit Purchase Program units to any person or entity outside of my organization except for the purposes of responding to this RFP in order to protect the privacy of the tenants. I understand that this Agreement is required in order to attend the Site Tour to be held on April 6, 2026, at 11:00 am. The address for the site tour and additional EUPP units will be disclosed following execution of this Agreement. The term of this non-disclosure Agreement shall remain in effect for each unit until it is vacant unless otherwise instructed by or announced by the City.

PARTICIPANT:

Name: ________________________________________
Date: _________________________________________
Agency represented: ____________________________
Signature: _____________________________________
Email: ____________________________________________
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 20 City of Foster City
Supportive and Special Needs Housing Program
Non-Disclosure Agreement
I, ____________________________, the undersigned, the Respondent (“Respondent”) to the Request for Proposals for the Supportive and Special Needs Housing Program (“Program”) representing _______________________________ (“Agency”) agree on behalf of myself, and Agency, not to disclose the addresses, location, assessor’s parcel number(s) or any information about the occupants of the five (5) other Existing Unit Purchase Program units to any person or entity outside of my organization except for the purposes of responding to this RFP in order to protect the privacy of the tenants. In addition, I have conveyed the confidentiality of the addresses to my team and by signing below I warrant, on behalf of myself and Agency, that I, my team, and Agency will keep the addresses of occupied EUPP units confidential to the fullest extent permitted by law. The term of this non-disclosure Agreement shall remain in effect for each unit until it is vacant unless otherwise instructed by or announced by the City.

RESPONDENT:

Name: ________________________________________
Title: _________________________________________
Date: _________________________________________
Signature: _____________________________________
Email: ____________________________________________
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 21 Attachment D
Sample Agreement for Professional Services
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 22 SAMPLE PROFESSIONAL SERVICES AGREEMENT
FOR

CONTRACTOR SERVICES
This Agreement is made and entered into as of the _____ day of ____________, 20___ by and between the City of Foster City hereinafter called "CITY" and ____________________ hereinafter called "CONTRACTOR".

RECITALS
This Agreement is entered into with reference to the following facts and circumstances:

WHEREAS, CITY desires to engage CONTRACTOR to provide professional services in the CITY; WHEREAS, CONTRACTOR is qualified to provide such services to the CITY and; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties hereby agree as follows:

TERMS AND CONDITIONS

1. Services. The services to be performed by CONTRACTOR under this Agreement shall include those services set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.

Performance of the work specified in said Exhibit A is hereby made an obligation of CONTRACTOR under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.

2. Term; Termination. (a) The term of this Agreement shall commence _______________and shall expire on December 31, 2028, with an option to renew the contractor for one (1) additional three (3)-year term until December 31, 2031, at the City’s sole discretion. (b) Notwithstanding the provisions of (a) above, CITY may with or without cause, direct CONTRACTOR to suspend, delay or interrupt Services, in whole or in part without cause of time as CITY may determine in its sole discretion. (c) CITY may terminate performance of the Services under this Agreement in whole, or from time to time in part, for default, should CONTRACTOR commit a material breach of this Agreement, or part thereof, and not cure such breach within ten (10) calendar days of the date of CITY’s written notice to CONTRACTOR demanding such cure, in which case CONTRACTOR shall be liable to CITY for all loss, cost, expense, damage and liability resulting from such breach and termination. (d) CITY may terminate performance of the Services under this Agreement in whole, or from time to time in part, for convenience, whenever CITY determines that such termination is in CITY’s best interests, in which case CONTRACTOR shall be entitled to recover its costs expended Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 23 up to the termination date plus reasonable profit thereon to the termination date as this Agreement would otherwise provide, but may recover no other cost, damage or expense.

CONTRACTOR shall continue its work throughout the course of any dispute, and CONTRACTOR’s failure to continue work during a dispute shall be a material breach of this Agreement.

Should City elect to exercise its option to renew the Agreement for a second three-year term, CONTRACTOR will perform the Services with respect to an additional [__] units during the second three-year period. CONTRACTOR’s compensation during the second three-year period shall be the same as set forth below in Section 3 below, subject only to an adjustment for inflation (or deflation, if applicable) based on changes in the consumer price index for the San FranciscoOakland-Hayward region during the initial three-year term.

3. Compensation; Expenses; Payment. CITY shall compensate CONTRACTOR for all services performed by CONTRACTOR hereunder within 30 days of receipt of a monthly invoice in an amount as set forth in Exhibit “B” hereof, attached hereto, for which services hereunder shall be diligently performed as set forth in Exhibit “A” hereof, attached hereto and by this reference incorporated herein.

Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum _____________________ ($________________) for loans and administrative fees as set forth in Exhibit “B”. Invoices for amounts in excess of _____________________ ($________________) shall not be paid unless the performance of services and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by the City Manager (for contracts less than $50,000) or City Council (for contracts $50,000 or more) evidenced by motion duly made and carried and a written contract amendment having been executed.

CITY shall not be liable for, and CONTRACTOR shall not be entitled to, any payment for Services performed before this Agreement's execution.

4. Additional Services. In the event CITY desires the performance of additional services not otherwise included within the services described in Exhibit A, such services shall be authorized in advance of the performance thereof by the City Manager (for contracts less than $50,000) or City Council (for contracts $50,000 or more) by motion duly made and carried. Such amendment to this Agreement shall include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor, the time of performance thereof, and such other matters as the parties deem appropriate for the accomplishment of such services. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.

5. Records. CONTRACTOR shall keep and maintain accurate records of all time expended and costs and expenses incurred relating to services to be performed by CONTRACTOR hereunder. Said records shall be available to CITY for review and copying during regular business hours at CONTRACTOR’s place of business or as otherwise agreed upon by the parties.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 24 6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.

7. Reliance on Professional Skill of CONTRACTOR. CONTRACTOR represents that it has the necessary professional skills to perform the services required and the CITY shall rely on such skills of the CONTRACTOR to do and perform the work. In performing services hereunder CONTRACTOR shall adhere to the standards generally prevailing for the performance of expert consulting services similar to those to be performed by CONTRACTOR hereunder.

CONTRACTOR represents that it has reviewed Exhibit A and that in its professional judgment the Services to be performed under this Agreement can be performed for a fee within the maximum amount set forth in the Compensation Schedule established in Exhibit A and within the times specified for each individual Project.

CONTRACTOR represents that it possesses all necessary training, licenses and permits to perform the Services and that its performance of the Services will conform to the standards of practice of a professional having experience and expertise in performing professional services of like nature and complexity of the Services working on similar, successfully completed projects.

The granting of any progress payment by CITY, or the receipt thereof by CONTRACTOR, or any inspection, review, approval or oral statement by any representative of CITY or any other governmental entity, shall in no way waive or limit the obligations in this Paragraph 7 or lessen the liability of CONTRACTOR for unsatisfactory Services, including but not limited to cases where the defective or below standard Services may not have been apparent or detected at the time of such payment, inspection, review or approval.

8. Documents. All documents, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by CONTRACTOR pursuant to the terms of this Agreement, shall, upon preparation and delivery to CITY, become the property of CITY.

9. Relationship of Parties. CONTRACTOR is an independent Contractor. CONTRACTOR is not entitled to any benefits that CITY provides to CITY employees, including, without limitation, worker’s compensation benefits or payments, pension benefits, health benefits or insurance benefits. Terms within this Agreement regarding direction apply to and concern the result of the CONTRACTOR’s provision of Services, not the means, methods, or scheduling of the CONTRACTOR’s work. CONTRACTOR shall be solely responsible for the means, methods, techniques, sequences and procedures with respect to its provision of Services under this Agreement. CONTRACTOR shall pay all payroll taxes imposed by any governmental entity and shall pay all other taxes not specifically identified in this Agreement as CITY’s responsibility.

10. Schedule. CONTRACTOR shall adhere to the schedule set forth in Exhibit A; provided, that CITY shall grant reasonable extensions of time for the performance of such services occasioned by governmental reviews of CONTRACTOR’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, CONTRACTOR’s Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 25 officers or employees.

CONTRACTOR acknowledges the importance to CITY of CITY’s Project schedule and agrees to put forth its best professional efforts to perform its services under this Agreement in a manner consistent with that schedule.

11. Compliance with Laws; Prevailing Wage. CONTRACTOR shall carry out, and shall use its best efforts to ensure that its employees, volunteers, contractors and subcontractors carry out, the design and construction of all Project activities funded hereunder in conformity with all applicable State of California Labor Code requirements; the City zoning and development standards; building, plumbing, mechanical and electrical codes; all other provisions of the City of Foster City Municipal Code (“Code”); all applicable disabled and handicapped access requirements, including the Americans With Disabilities Act, 42 U.S.C. Section 12101, et seq., Government Code Section 4450, et seq., Government Code Section 11135, et seq., and the Unruh Civil Rights Act, Civil Code Section 51, et seq.; that all contractors or subcontractors hired by CONTRACTOR are licensed in the State of California; and that all activities funded hereunder are only performed on property located within the CITY’s corporate limits.

In the performance of its obligations set forth in this Agreement, CONTRACTOR shall have the status of an independent contractor and shall not be deemed to be an employee, agent or officer of the CITY. To the extent State prevailing wage laws apply to the Project, CONTRACTOR shall ensure that it complies with prevailing wage requirements in connection with the design, construction, and/or installation contemplated hereunder (the “Work”), that no less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the Work shall be paid to all workers, laborers and mechanics employed in the execution of the Work by CONTRACTOR, contractors and subcontractors doing or contracting to do any part of the Work. Copies of such prevailing rate of per diem wages are available at:
https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

To the extent applicable, CONTRACTOR, its contractors and subcontractors, shall comply with all requirements of the California Labor Code, including but not limited to, Labor Code sections:
1773.2 (regarding posting wage determinations at each job site); section 1776 (regarding the certification, maintenance, and availability for inspection of payroll records); section 1777.5 (regarding employment of apprentices); section 1810 (regarding a legal day’s work as 8 hours of labor); and section 1775 (regarding penalties for violations).

CONTRACTOR shall defend, with counsel reasonably acceptable to CITY, indemnify and hold harmless Indemnitees from and against any Claims arising out of CONTRACTOR’s failure to comply with State of California Labor Code requirements pertaining to the design and construction of the Work. Further, CONTRACTOR shall indemnify and hold harmless the Indemnitees with respect to all final judgments or settlements in actions brought by any “contractor” in which City is (i) determined to be an “awarding body” and (ii) damages are awarded, pursuant to Labor Code sections 1726 or 1781. CONTRACTOR’s defense, indemnity and hold harmless obligations under this section shall survive expiration or termination of this Agreement.

CONTRACTOR hereby waives, releases and discharges the Indemnitees from any and all present and future Claims arising out of or in any way connected with CONTRACTOR’s obligation to comply Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 26 with all State of California Labor Code requirements pertaining to the design and construction of the Work. This release applies to all potential future claims by CONTRACTOR on behalf of itself and its agents, representatives, assigns, heirs, spouses, successors-in-interest, executors, administrators, employees, contractors, subcontractors, material suppliers and vendors (“Releasors”), agrees to waive any and all rights pursuant to Section 1542 of the California Civil Code, which reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
CONTRACTOR shall include within each of its contracts, subcontracts, and within any other agreements with Releasors involved in the Work, a release in favor of the Indemnitees substantially identical to this Section 11.

12. Indemnity. To the fullest extent allowed by law, CONTRACTOR hereby agrees to defend (using counsel of City’s reasonable choice), indemnify, and save harmless CITY, its Council, boards, commissions, officers, employees, directors, volunteers and agents, from and against any and all claims, suits, actions liability, loss, damage, expense, injury (including, without limitation, economic harm, injury to or death of any person, including an employee of CONTRACTOR or its Subconsultants), cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, at law or equity, which may be brought against, or suffered or sustained by, City of Foster City, its Council, boards, commissions, officers, employees, directors, volunteers or agents that arise out of, pertain to, or relate to any negligence, recklessness, or willful misconduct of CONTRACTOR, any Subconsultant, anyone directly or indirectly employed or retained by them, or anyone that they control. In the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the CONTRACTOR shall meet and confer with other parties regarding unpaid defense costs.

The duty of CONTRACTOR to indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code; provided, however, that nothing herein contained shall be construed to require CONTRACTOR to indemnify City of Foster City, its Council, boards, commissions, officers, employees and agents against any responsibility or liability in contravention of Section 2782 of the California Civil Code.

CONTRACTOR’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

The defense and indemnification obligations of this agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained within this Agreement.

If CONTRACTOR is a “design professional,” as defined in California Civil Code Section 2782.8(c), CONTRACTOR shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 27 CONTRACTOR’s negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONTRACTOR shall not exceed CONTRACTOR’s proportionate percentage of fault.

13. Insurance. Prior to execution of this Agreement, CONTRACTOR shall furnish to CITY Certificates of Insurance showing satisfactory proof that it maintains the insurance required by this Contract as set forth in EXHIBIT C, Insurance, which are attached and made a part of this Agreement. CONTRACTOR shall maintain all required insurance throughout the term of this Agreement and as otherwise provided in EXHIBIT C. In the event CONTRACTOR fails to maintain any required insurance, and notwithstanding Paragraph 3 above, CITY may (but is not obligated to) purchase such insurance and deduct or retain premium amounts from any sums due CONTRACTOR under this Agreement (or CONTRACTOR shall promptly reimburse CITY for such expense).

CONTRACTOR shall maintain insurance as required by this Agreement to the fullest amount allowed by law and shall maintain insurance for a minimum of five (5) years following completion of this project or service. In the event CONTRACTOR fails to obtain or maintain completed operations coverage as required by this Agreement, the CITY at its sole discretion may purchase the coverage required and the cost will be paid by CONTRACTOR.

14. WORKERS' COMPENSATION. CONTRACTOR certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and CONTRACTOR certifies that it will comply with such provisions before commencing the performance of the work of this agreement.

15. NON-DISCRIMINATION. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONTRACTOR will take affirmative action to ensure that applicants are employed and the employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101-336) which prohibits discrimination on the basis of disability by public entities. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.

16. Notice. All notices required by this Agreement shall be given to the CITY and CONTRACTOR in writing, by first class mail, postage prepaid, addressed as follows:

CITY: City of Foster City
610 Foster City Boulevard
Foster City, CA 94404-2299
Attention: ____________________
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 28 CONTRACTOR:
____________________________________
____________________________________
____________________________________
____________________________________
____________________________________
Fill in CONTRACTOR Name, Address, Phone Number, and Email Address for

CONTRACTOR)

17. Non-Assignment. CONTRACTOR may not assign its rights or obligations under this Agreement without the express written consent of the City, which may be granted or denied in its sole discretion. Subject to the foregoing restrictions on assignment, all of the terms, covenants and conditions of this Agreement shall be binding upon CITY and CONTRACTOR and their respective permitted successors and assigns.

18. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.

19. Validity. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

20. Governing Law. This Agreement shall be deemed to have been executed in the County of San Mateo, California. The formation, interpretation and performance of this Agreement shall be governed by the laws of the State of California, excluding its conflict of laws rules. Any suit or action initiated by either party shall be brought in the County of San Mateo, California unless the parties agree otherwise in a written amendment to this Agreement. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.

21. Mediation. Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs.

22. Conflict of Interest. CONTRACTOR represents and warrants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of work and services required under this Agreement. Without limitation, CONTRACTOR represents to and agrees with CITY that CONTRACTOR has disclosed any potential conflict of interest, and will have no future conflict of interest, in providing CITY services hereunder, including but not limited to, any interest (financial, share ownership, shared management, shared directors, or reporting responsibilities) CONTRACTOR may presently have, or will have in the future, with respect to any other person or entity (including but not limited to potential suppliers, vendors, consultants, contractors, or regulatory Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 29 agency) which may have an interest in the subject matter of the Services.

23. Liability of CITY. Except as provided in Exhibit A, Services to be Provided by CONTRACTOR and Exhibit C, Insurance, CITY's obligations under this Agreement shall be limited to the payment of the compensation provided for in Paragraphs 1, 3, and 4 of this Agreement,
Notwithstanding any other provision of this Agreement, in no event shall CITY be liable, regardless of whether any claim is based on contract, tort or otherwise, for any special, consequential, indirect or incidental damages, lost profits or revenue, arising out of or in connection with this Agreement, the Services, or the Project.

CITY shall not be responsible for any damage to persons or property as a result of the use, misuse or failure of any equipment used by CONTRACTOR, or by any of its employees, even though such equipment be furnished, rented or loaned to CONTRACTOR by CITY. The acceptance or use of such equipment by CONTRACTOR or any of its employees shall be construed to mean that CONTRACTOR accepts full responsibility for and shall exonerate, indemnify, defend (using Counsel of City’s reasonable choice) and save harmless CITY from and against any and all claims for any damage or injury of any type, including attorneys' fees, arising from the use, misuse or failure of such equipment, whether such damage be to the CONTRACTOR, its employees, CITY employees or third parties, or to property belonging to any of the above.

Nothing in this Agreement shall constitute a waiver or limitation of any right or remedy, whether in equity or at law, which CITY or CONTRACTOR may have under this Agreement or any applicable law. All rights and remedies of CITY or CONTRACTOR, whether under this Agreement or other applicable law, shall be cumulative.

24. Waiver of Default. Waiver of any default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided below.

25. Force Majeure. Except for defaults of subconsultants at any tier, neither party shall be liable for any excess costs if the party’s failure to perform the Agreement arises from causes beyond the party’s control and without the fault or negligence of the party who failed to perform, including without limitation failure to reasonably mitigate any adverse impacts (Force Majeure), provided the other party receives written notice of such force majeure event no later than five (5) calendar days after commencement of such force majeure event. Force majeure events include the following:

Acts of God, fires, floods, earthquake, other natural disasters, epidemics and pandemics (other than COVID-19 or variants), wars, abnormal weather conditions, nuclear accidents, strikes, lockouts, freight embargos, interruptions in service by a regulated utility, or governmental statutes or regulations enacted or imposed after the fact (together, “force majeure events”). The spread or effects of Covid-19, and any variants thereof, can be reasonably anticipated and do not constitute a force majeure event. Tariffs imposed by Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 30 the US government, and any resulting supply disruptions do not constitute a force majeure event.

Any force majeure event with a duration in excess of 30 days entitles either party to terminate this Agreement with written notice to the other party, without further penalty or compensation.

27. No Third-Party Beneficiary. It is the intention of the parties that under no circumstances are any rights created for persons or entities who are not parties to this Agreement under a thirdparty beneficiary theory or under any other theory of law.

28. Attorney’s Fees. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.

29. Authority. The parties each represent that the signatory has the authority to bind each respective entity, and assents to each and every term contained within this Agreement.

30. No Joint Venture. It is expressly understood and agreed that neither party shall become as a result of this Agreement a partner of the other nor a joint venturer with the other party in the conduct of such party’s business or otherwise. This Agreement is not intended, and shall not be construed, to create the relationship of principal and agent, partnership, joint venture, or association as between CITY and CONTRACTOR.

31. Severability. Should any provision of any of this Agreement be found invalid by a court or other body of competent jurisdiction, said invalidity or ineffectiveness shall not affect the validity of the remaining provisions of this Agreement which shall remain in force to the maximum extent possible.

32. Further Assurances. From and after the Effective Date of this Agreement, the parties agree to do such things, perform such acts, and make, execute, acknowledge and deliver such documents as may be reasonably necessary or proper and usual to timely complete the actions contemplated by this Agreement.

33. Interpretation. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or any document executed and delivered by either party in connection with this Agreement. The captions in this Agreement are for convenience of reference only and shall not be used to interpret such Agreement. The defined terms in this Agreement shall apply equally to both the singular and the plural forms of the terms defined. Whenever the context may require, any pronoun shall include the corresponding masculine, feminine and neuter forms. The words “include” and “including” shall be deemed to be followed by the phrase “without limitation.” The words “approval,” “consent” and “notice” shall be deemed to be preceded by the word “written.”

34. Entire Agreement. This Agreement, including Exhibits A, B, and C, comprises the entire Agreement.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 31 35. Counterparts. This Agreement may be executed in any number of counterparts and by different Parties hereto in separate counterparts, each of which when so executed shall be deemed to be an original and all of which taken together shall constitute one and the same agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.

CITY OF FOSTER CITY
Dated: _________________________________
Art Kiesel, Mayor
ATTEST:

Dated: ________________________________
Priscilla Schaus, City Clerk

APPROVED AS TO FORM
Dated:

Benjamin Stock, City Attorney

CONTRACTOR
Dated:
___________________________________________
___________________________________________
Type Name & Title and email of CONTRACTOR
Authorized to Sign
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 32 EXHIBIT A
Foster City Supportive and Special Needs Housing Program

SERVICES TO BE PROVIDED, PAYMENTS, PROJECTS AND SCHEDULE, AND

DELIVERABLES FOR
Scope of work will include elements from the Respondent’s Proposal and will also incorporate the final Program Guidelines. If Respondent’s Proposal includes conditions, assumptions, terms, or conditions which are inconsistent with the Agreement, they will not be incorporated into the Scope of Work.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 33 EXHIBIT B

FEE SCHEDULE
Foster City Supportive and Special Needs Housing Program Respondent _________________________________________________.

Frequency of Payment Amount
Program Administration
Property Management Fees to be
paid by the City (if Respondent
proposes property management
of unit)
Labor Rates, if applicable for
property management
Estimated Cost to the City of
Tenant Improvements requested
Estimated Cost to the City of ADU
to be constructed or installed on
property, if requested
Rent Subsidies to be provided by
City of Foster City
Any other costs to the City for
providing services as stated in the
Scope of Work
Total
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 34 EXHIBIT C

SAMPLE INSURANCE REQUIREMENTS
CONTRACTOR shall provide, in addition to the Certificates of Insurance, original Endorsement affecting the coverages specified in herein on the attached form. No substitute form will be accepted.

This is an Exhibit to, and made a part of and incorporated by reference to the Agreement dated Date of Agreement, by and between Consultant Name, hereinafter referred to as "Consultant”, and the City of Foster City, hereinafter referred to as "City", providing for professional services.

1. Consultant's Duty to Show Proof of Insurance. Consultant, in order to protect City and its Council members, officials, agents, officers, and employees against all claims and liability for death, injury, loss and damage as a result of Consultant's acts, errors, or omissions in connection with the performance of Consultant's obligations, as required in this Agreement, shall secure and maintain insurance as described below. Consultant shall not perform any work under this Agreement until Consultant has obtained all insurance required under this section and the required certificates of insurance and all required endorsements have been filed with the City's authorized insurance representative, insurance Tracking Services Inc. (ITS). Receipt of evidence of insurance that does not comply with all applicable insurance requirements shall not constitute a waiver of the insurance requirements set forth herein. The required documents must be signed by the authorized representative of the insurance company shown on the certificate. Upon request, Consultant shall supply proof that such person is an authorized representative thereof, and is authorized to bind the named underwriter(s) and their company to the coverage, limits and termination provisions shown thereon, Consultant shall promptly deliver to ITS a certificate of insurance, and all required endorsements, with respect to each renewal policy, as necessary to demonstrate the maintenance of the required insurance coverage for the term specified herein. Such certificates and endorsements shall be delivered to ITS prior to the expiration date of any policy and bear a notation evidencing payment of the premium thereof if so requested. Consultant shall immediately pay any deductibles and self-insured retentions under all required insurance policies upon the submission of any claim by Consultant or City as an additional insured.

1.1 Insurance Requirements
Commercial General Liability Insurance
Commercial General Liability Insurance including, but not limited to, Contractual Liability Insurance (specifically concerning the indemnity provisions of this Agreement with the City ), Products-Completed Operations Hazard, liability for slander, false arrest and invasion of privacy arising out of professional services rendered hereunder, Personal Injury (including bodily injury and death), and Property Damage for liability arising out of Consultant's performance of services under this Agreement. The Commercial General Liability insurance shall contain no exclusions or limitation for independent contractors working on the behalf of the named insured. Consultant shall maintain the ProductsCompleted Operations Hazard coverage for the longest period allowed by law following termination of this Agreement. The amount of said insurance coverage required by this Agreement shall be the policy limits, which shall be at least two million dollars Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 35 ($2,000,000) each occurrence and five million dollars ($5,000,000) aggregate. *Please note, the City will require a separate additional insured endorsement for the Commercial General Liability policy, listing the “City of Foster City, its Council members, officials, agents, officers, and employees”.
☒ Business Automobile Liability Insurance
Automobile Liability Insurance against claims of Personal Injury (including bodily injury and death) and Property Damage covering any vehicle and/or all owned, leased, hired and non-owned vehicles used in the performance of Services pursuant to this Agreement with coverage equal to the policy limits, which shall be at least two million dollars ($2,000,000) each occurrence.
☒ Workers' Compensation Insurance
Consultant shall submit written proof that Consultant is insured against liability for workers' compensation in accordance with the provisions of section 3700 of the California Labor Code. Consultant shall require any Subconsultants to provide workers' compensation for all of the Subconsultants' employees, unless the Subconsultants' employees are covered by the insurance afforded by Consultant. If any class of employees engaged in work or services performed under this Agreement is not covered by California Labor Code section 3700, Consultant shall provide and/or require each Subconsultant to provide adequate insurance for the coverage of employees not otherwise covered. Consultant shall also maintain employer's liability insurance with limits of one million dollars ($1,000,000) for bodily injury or disease. ☒ Professional Liability Insurance
Professional Liability (Errors and Omissions) Insurance, for liability arising out of, or in connection with, all negligent acts, errors or omissions in connection with services to be provided under this Agreement, with no exclusion for claims of one insured against another insured, with coverage equal to the policy limits, which shall not be less than five million dollars ($5,000,000) per occurrence and five million dollars ($5,000,000) aggregate.
□ Installation Floater (required if ADU is to be installed/constructed on any property covered by this agreement)
Installation Floater, covering the work performed under this Contract, against all risks of direct physical loss. The policy shall cover the Contractor’s labor, materials and equipment, including materials and equipment in transit or away from the project site, to be installed in the existing structure(s). The coverage shall be written for an amount equal to the initial contract amount plus the value of any subsequent change orders, subject to a deductible of not more than [$10,000] payable by Contractor. □ Cyber Liability Insurance
Cyber Liability Insurance, covering network risk and cyber liability (including coverage for unauthorized access, failure of security, breach of privacy perils, as well at notification costs and regulatory defense) in an amount of not less than $1,000,000.

Such insurance shall be maintained in force at all times during the term of the Contract Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 36 and for a period of two years thereafter for services completed during the term of the Contract.

1.2 Self-Insured Retention
Any self-insured retentions in excess of $100,000 must be declared on the Certificate of insurance or other documentation provided to City and must be approved by the City Risk Manager.

1.3 Claims-Made Basis Coverage
If any of the insurance coverages required under this Agreement is written on a claims-made basis, Consultant, at Consultant's option, shall either (i) maintain said coverage for at least five (5) years following the termination of this Agreement with coverage extending back to the effective date of this Agreement; (ii) purchase an extended reporting period of not less than five (5) years following the termination of this Agreement; or (iii) acquire a full prior acts provision on any renewal or replacement policy.

2. City as Additional Insured
On Consultant's Commercial General Liability and Automobile policies, the City, its Council members, officers, directors, agents, employees, and volunteers, shall be named as additional insured's, but only with respect to liability arising out of the activities of the named insured. Any endorsement shall be provided using one of the following three options: (i) on ISO form CG 20 10 1 1 85; or (ii) on ISO form CG 20 37 10 01 plus either ISO form CG 20 10 10 01 or CG 20 33 10 01; or (iii) on such other forms which provide coverage at least equal to or better than form CG 20 10 1 1 85.

3. Insurance terms and conditions:

3.1 Cancellation of Insurance
The above stated insurance coverages required to be maintained by Consultant shall be maintained until the completion of all of Consultant's obligations under this Agreement except as otherwise indicated herein. Each insurance policy supplied by Consultant shall not be suspended, voided, cancelled or reduced in coverage or in limits except after ten (10) days written notice by Consultant in the case of non-payment of premiums, or thirty (30) days written notice in all other cases. This notice requirement does not waive the insurance requirements stated herein. Consultant shall immediately obtain replacement coverage for any insurance policy that is terminated, canceled, non-renewed, or whose policy limits have been exhausted or upon insolvency of the insurer that issued the policy.

3.2 All insurance shall be issued by a company or companies admitted to do business in California and listed in the current "Best's Key Rating Guide" publication with a minimum rating of A-; VII Any exception to these requirements must be approved by the City Risk Manager.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 37 3.3 If Consultant is, or becomes during the term of this Agreement, self-insured or a member of a self-insurance pool, Consultant shall provide coverage equivalent to the insurance coverages and endorsements required above. The City will not accept such coverage unless the City determines, in its sole discretion and by written acceptance, that the coverage proposed to be provided by Consultant is equivalent to the above-required coverages.

3.4 For any claims related to the Agreement, the Consultant’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3.5 Insurance coverages in the minimum amounts set forth herein shall not be construed to relieve Consultant for any liability, whether within, outside, or in excess of such coverage, and regardless of solvency or insolvency of the insurer that issues the coverage; nor shall it preclude the City from taking such other actions as are available to it under any other provision of this Agreement or otherwise in law.

3.6 Failure by Consultant to maintain all such insurance in effect at all times required by this Agreement shall be a material breach of this Agreement by Consultant. City, at its sole option, may terminate this Agreement and obtain damages from Consultant resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to Consultant, City shall deduct from sums due to Consultant any premiums and associated costs advanced or paid by City for such insurance. If the balance of monies obligated to Consultant pursuant to this Agreement are insufficient to reimburse City for the premiums and any associated costs, Consultant agrees to reimburse City for the premiums and pay for all costs associated with the purchase of said insurance. Any failure by City to take this alternative action shall not relieve Consultant of its obligation to obtain and maintain the insurance coverages required by this Agreement.

3.7 Should any of the required insurance (other than errors and omissions insurance) be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defenses costs be included in such general aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limit specified above.

3.8 City may (but is under no obligation to) secure project-specific insurance, wrap-up insurance, or administer an owner controlled insurance Program ("OCIP"), in which case Consultant and its subconsultants shall communicate this fact to their insurance carriers and request that the risk of this project be excluded from their practice policies. Consultant's fees under this Agreement (and the fee of its subconsultants under subconsultant agreements) shall be reduced by the amount of insurance premiums that may be avoided by Consultant and its subconsultants by virtue of the City's obtaining the project-specific insurance, wrap-up insurance or administering an OCIP, and the exclusion of this project from coverage of Consultant's and subconsultants policies. Construction Manager and its subconsultants shall afford City access to their books and records and cooperate with City in verifying the amount of savings realized.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 38 ATTACHED

1. Insurance Coverage Form
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 39 This INSURANCE COVERAGE FORM modifies or documents insurance provided under the following:

Named Insured: ____________________________________ Effective Work Date(s): _____________ Description of Work/Locations/Vehicles: ___________________________________________________ ADDITIONAL INSURED: City of Foster City (CITY)
610 Foster City Boulevard, Foster City, CA 94404
Attention: _________________________________
Contract Administrator
Endorsement and Certificates of Insurance Required
The Additional Insured, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (Check all that apply) Insurer Policy
No.

General Liability: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, (c) premises owned, leased occupied or used by the Named Insured, and/or (d) permits issued for operations performed by the Named Insured. {Note: MEETS OR EXCEEDS ISO Form # CG 20 10 11 85}
Auto Liability: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether
liability is attributable to the Named Insured or a
combination of the Named Insured and the Additional
Insured, its elected or appointed officers, officials,
employees or volunteers.

Other: [Cyber Liability, Installation Floater, etc.]
Certificates of Insurance Required (no endorsement needed) (Check all that apply)
Insurer Policy
No.

Workers Compensation: work performed by employees of
the Named Insured while those employees are engaged in
work under the simultaneous directions and control of the Named Insured and the Additional Insured.

Professional Liability:

PRIMARY/NON-CONTRIBUTORY: This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds.

SEVERABILITY OF INTEREST: The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respect to the insurer’s limit of liability.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 40 PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS: Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the Additional Insured, its elected or appointed officers, officials, employees, or volunteers.

CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days' prior written notice (ten (10) days if canceled due to non-payment) by regular mail return receipt requested has been given to the Additional Insured. Such notice shall be addressed as shown above.

WAIVER OF SUBROGATION: The insurer(s) named above agree to waive all rights of subrogation against the CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the CITY.

Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated.

SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER I, ______________________________________________________________(print/type name), warrant that I have authority to bind the above-named insurance company and by my signature hereon do so bind this company.

SIGNATURE OF AUTHORIZED REPRESENTATIVE (original signature required) ORGANIZATION: ________________________________________ TITLE: _____________________________ ADDRESS:__________________________________________________________________________________ _
TELEPHONE: ( ) _____________________________ DATE ISSUED: ___________________________ Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 41 ATTACHMENT E

DRAFT PROGRAM GUIDELINES
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 42 City of Foster City
“FOSTER CITY SUPPORTIVE AND SPECIAL NEEDS HOUSING PROGRAM”

DRAFT PROGRAM GUIDELINES

PROGRAM SUMMARY
The Supportive Housing Program (“Program”) is a new housing program approved by the City Council in January 2026. The program provides supportive housing, which is housing that is permanent in nature, rather than transitional or temporary housing, and helps specific target population groups that need supportive services on an ongoing basis. Supportive services provided for this Program may be provided on-site and/or off-site. However, due to the types of housing units owned by the City of Foster City and that are eligible for the Program, as described below, the opportunity for on-site services is limited.

Specifically, the Program provides housing, owned by the City of Foster City, and supportive services, provided by a third-party for target populations groups. All housing units in the Program are restricted to very low-income households and rets are set at the extremely low or very low-income level.

The Program as described in these Guidelines helps implement the following two programs included in the City of Foster City’s 2023-2031 Housing Element, approved in 2023 and certified in 2024. Due to the overlap of these two programs, the Supportive Housing Program also includes housing for special needs and associated services.

1. Program H-E-1-a Existing Unit Purchase Program-Opportunities for Supportive Housing:

Implement the tenant preferences adopted in January 2023 for the Existing Unit Purchase Program (City-owned units) so that when vacancies occur, housing providers have an opportunity to propose renting the unit to provide supportive housing for people with disabilities and if no acceptable proposals are received, then continue to maintain the existing units owned by the City as rentals for large very low- and low-income families. • Responsible Agency: Community Development Department, City Council • Timeframe: As vacancies occur
• Quantified Objectives: One (1) unit converted to supportive housing by 2031 • Performance Metric(s): Number of units converted to supportive housing • Funding Source: Affordable Housing Fund

2. H-F-1 Special Needs. Encourage a mix of housing units throughout the City including those for lower-income seniors, veterans, families with children, single parents, young families, victims of domestic violence, farmworkers, and the disabled.

H-F-1-a Facilities and Services for Special Needs. Support housing that incorporates facilities and services to meet the health care, transit or social service needs of households with special needs, including seniors, extremely low-income households and persons, farmworkers, people with developmental disabilities, and persons with disabilities through an expedited permit review process. Proactively contact non-profit service providers and developers for persons with disabilities and other special needs groups on annual basis to inquire about their needs and notify them about funding opportunities, as they become available. • Responsible Agency: Community Development Department
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 43 • Timeframe: Establish expedited permit review process and begin annual proactive outreach by December 2023
• Performance Metric(s): Facilitate development of at least one (1) new facility The City owns six (6) units that are eligible for the Program over time as units become vacant. The units include two (2) single-family homes (a three-bedroom unit and a five-bedroom unit) and four (4) duplex units (each consisting of a three-bedroom unit and a two-bedroom unit). All six units have two-car garages. As of the date of issue of these Program Guidelines, there is one (1) vacant unit, a threebedroom single-family home.

PROGRAM GOAL
The Program Goal is to transition one City-owned unit to supportive and special needs housing by 2031.

PROGRAM PARTICIPANTS
• Contractor: an agency that administers the program, including providing eligible households or referring potentially eligible households for the unit(s), and providing supportive services and/or or coordinating services for the eligible household occupying the unit or units in the Program. • Property Management Firm: provides property management of the unit(s) in the Program under a separate Agreement with the City of Foster City. • City of Foster City: manages the Program, issues funding for the Program, provides the six eligible units; select the Contractor for the Program and the Property Management Firm, manages the Agreements with the Contractor and the Property Management Firm. • Household Occupants: those who live in the unit or units in the Program and receive supportive services from or arranged by the Contractor.

PROGRAM TIMELINE
The Program Period is from 2026 to 2031. The City plans to enter into an Agreement for Services for at least one and potentially up to six eligible units with a Contractor for an initial term until December 31, 2028, with a renewal option for an additional three (3) years until December 31, 2031. The City hopes to select a Contractor within 90 days of issuing an RFP for Supportive Housing Services. Additional units will only be eligible for the Program if one of the remaining five (5) units experiences a vacancy during the Program Period.

As of February 2026, one of the eligible units is vacant. For the currently vacant unit, the City is preparing a rehabilitation plan to be included in the Request for Proposals. The plan and appropriation of funding for rehabilitation needs to be approved by the City Council for the vacant unit. Reasonable accommodations for those with disabilities will be reviewed on a case-by-case basis as part of the rehabilitation plan or subsequently once the unit is occupied.

Upon vacancy of a future unit, the City will prepare a rehabilitation plan for the unit to prepare it for occupancy for supportive housing. The Contractor for the Program will have an opportunity to review the rehabilitation plan, provide input, and request reasonable accommodations for those with disabilities, or other tenant improvements or modifications. The plan and appropriation of funding for rehabilitation will need to be approved by the City Council for each unit that becomes eligible for the Program through a vacancy.

PROGRAM GUIDELINES
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 44 Definitions
The program uses the following definitions (in alphabetical order):
• Adjustment for Household Size: Adjustment for Household size is defined by Section 50053 as one (1) person for a studio unit, two (2) people for a one-bedroom unit, three (3) persons for a twobedroom unit, four (3) persons for a three-bedroom unit, five (5) persons for a four-bedroom unit.

The code does not provide the number of persons for a five-bedroom unit, but the City uses seven (7) persons for a five-bedroom unit.
• “Affordable Rent” means the following amounts, less a utility allowance and other fees and charges required to be paid by tenants on a non-optional basis:
(i) Extremely low-income units: rent shall be calculated as defined by California Health and Safety Code Section 50052.5, the product of 30 times 30 percent of area median income adjusted for family size appropriate for the unit (e.g., .6 times 50 percent of AMI (30% of AMI) adjusted for family size appropriate to the unit. (ii) Very low-income units: rent shall be calculated as defined in California Health and Safety Code section 50053(b)(2), the product of 30 percent times 50 percent of the Area Median Income adjusted for family size appropriate to the unit.

The City adjusts rental rate maximums annually on July 1. The current rental rate maximums are as follows for a three-bedroom unit:

Table 1. Monthly rent for 3-bedroom unit for July 1, 2025, to June 30, 2026 Unit Size
3-Bedrooms*
Extremely Low Income
(30% of AMI)
Very Low Income (50% of
AMI)
Gross Rent $1,468 $2,447
Utility Allowance* $547 $547
Tenant Rent $921 $1900
* (adjusted for household size of 4 persons for the purpose of rent calculations) ** Utility allowance includes amounts provided by the County of San Mateo for the following utilities paid for by the agency or tenant: gas heating, gas cooking, other electric, gas water heating, water usage, sewer, and trash collection. In the event that the City would pay for utilities, the utility allowance would be decreased accordingly, and the net rent would increase accordingly.
h) Disability: a disability is as defined by California Code of Regulations, Title 9, Section 10870:
"Disability" means any condition or characteristic that renders a person a disabled person. "Disabled person" means any person who has a physical or mental impairment which substantially limits one or more major life activities, has a record of such impairment, or is regarded as having such an impairment. Person has a Record of Such an Impairment. "Has a record of such an impairment" means has a history of, or has been misclassified as having, a mental or physical impairment that substantially limits one or more major life activities. "Is regarded as having an impairment" means:

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 45 (1) Has a physical or mental impairment that does not substantially limit major life activities but is treated by a recipient as constituting such a limitation; “Major life activities" means functions necessary to be self-sufficient such as caring for oneself, walking, seeing, hearing, speaking, breathing, learning, and working. "Physical or mental impairment" means: Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems: neurological; musculoskeletal; special sense organs; respiratory, including speech organs; cardiovascular; reproductive; digestive; genitourinary; hemic and lymphatic; and endocrine; or
(2) Any mental or psychological disorder, such as mental retardation, organic brain syndrome, emotional or mental illness, and specific learning disabilities. The term "physical or mental impairment" includes, but is not limited to, such diseases and conditions as orthopedic, visual, speech and hearing impairment, cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental retardation, emotional illness, and drug addiction and alcoholism.

Qualified Disabled Person. "Qualified disabled person" means: With respect to employment, a disabled person who, with reasonable accommodation, can perform the essential functions of the job in question. The term does not include any individual who is an alcoholic or drug abuser whose current use of alcohol or drugs prevents such person from performing the duties of the job in question or whose employment, by reason of such current alcohol or drug abuse, would constitute a direct threat to property or the safety of others; and With respect to other programs or activities, a disabled person who meets the essential eligibility requirements of such programs or activities.
• Eligible Units: the six (6) units included in the City of Foster City’s Existing Unit Purchase Program are eligible for the Program upon vacancy. Addresses are not disclosed to protect tenant privacy. Units include:

Property Year
Acquired
Type Bedrooms Bathrooms Garage
Size
Status
1 1997 Singlefamily5 2 2 Occupied
2 2008 Duplex 2 2 2 Occupied
3 2008 Duplex 3 2 2 Occupied
4 2009 Duplex 2 2 2 Occupied
5 2009 Duplex 3 2 2 Occupied
6 2009 SingleFamily3 2 2 Vacant
• Extremely Low-Income Household is defined by California Health and Safety Code Section 50106: “Extremely low-income households” means persons and families whose incomes do not exceed the qualifying limits for extremely low-income families as established and amended from time to time by the Secretary of Housing and Urban Development and defined in Section

5.603(b) of Title 24 of the Code of Federal Regulations. These limits shall be published by the department in the California Code of Regulations as soon as possible after adoption by the Secretary of Housing and Urban Development. In the event the federal standards are discontinued, the department shall, by regulation, establish income limits for extremely lowItem 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 46 income households for all geographic areas of the state at 30 percent of area median income, adjusted for family size and revised annually. Area median income” means the median family income of a geographic area of the state.
• Group home for developmentally disabled adults is a group of individuals living in a home-like setting rather than a facility, Individualized care and support plans, community inclusion and participation, respect for choice, dignity, and independence. Residents usually have their own bedrooms or shared rooms, participate in daily household routines, and take part in activities based on their interests and abilities. Staff provide assistance with daily living, medication management, safety, and skill development while encouraging residents to make choices about their own lives. This model distinguishes group homes from larger institutional settings. • In-Home Supportive Services (IHSS): California Code of Regulations, Title 22, Section 40045.5 defines In-Home Supportive Services as a social service program which provides necessary personal and domestic care so that aged, blind and disabled persons may remain in their homes. • Supportive Housing: The City’s Municipal Code, Chapter 17.04.020, defines supportive housing as follows: housing with no limit on length of stay, that is occupied by the target population as defined in Section 65582 of the California Government Code, and that is linked to on- or off-site services that assist the supportive housing residents in retaining the housing, improving his or her health status, and maximizing his or her ability to live and, when possible, work in the community.

Supportive housing for the City of Foster City is permanent housing (as opposed to temporary or transitional housing) that includes access to support services to help at-risk community members, such as those with disabilities, health issues, or those experiencing chronic housing insecurity risk factors.
• Target Population: The target populations for supportive housing are defined in Section 65582 (p) of the California Code of Regulations. However, because the units owned by the City of Foster City that are eligible for the Program are single-family homes and duplexes in residential neighborhoods and not proximate to public transit or medical or other institutional services, and because the Program supports two (2) programs of the Housing Element, the City of Foster City has limited the target populations for this Program to the following population groups, unless approved by the City Council.
• Lower-income seniors with disabilities
• Victims of domestic violence in which a household member has a disability • Veterans with disabilities
• Families with children, young families, or single parent families • People with developmental disabilities, with developmental disability defined by Title 17, Section 54000 and Title 17, Section 54001 of the California Code of Regulations. • Supportive Services are services that help maintain individuals in home environments and avoid institutional care per California Code of Regulations, Title 22, Section 7147 and as defined by California Government Code, Section 65582 (o). The household or at least one member of the Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 47 household must be in need of supportive services, including, but not limited to a combination of subsidized housing, permanent housing, intensive case management, medical health care, mental health care, substance abuse treatment, employment services, and benefits advocacy, in order to meet healthcare, transit, or social service needs. • Very Low-Income Household is defined by California Health and Safety Code Section 50105. “Very low-income households” means persons and families whose incomes do not exceed the qualifying limits for very low-income families as established and amended from time to time pursuant to Section 8 of the United States Housing Act of 1937. These qualifying limits shall be published by the department in the California Code of Regulations as soon as possible after adoption by the Secretary of Housing and Urban Development. In the event the federal standards are discontinued, the department shall, by regulation, establish income limits for very low-income households for all geographic areas of the state at 50 percent of area median income, adjusted for family size and revised annually. “Very low-income households” includes extremely low-income households, as defined in Section 50106. The addition of this subdivision does not constitute a change in, but is declaratory of, existing law. As used in this section, “area median income” means the median family income of a geographic area of the state.

Program Operations
The Contractor’s Role
The Program requires a selected agency (“Contractor”) to provide or coordinate supportive services for eligible households in an eligible City-owned single-family home or duplex unit with the understanding that there is one (1) unit available in 2026 and additional units may or may not experience a vacancy and therefore may not become eligible for the program during the Program Period of 2026 to 2031.

In addition, the Contractor will provide ongoing supportive services or coordinate services and ensure that the household remains eligible for the program as long as the household occupies the unit. The Contractor may elect to provide its own property management services or coordinate with the City’s contracted property management firm for day-to-day lease management and repairs and maintenance of the property.

If included in their Agreement for Services, the Contractor will pay or ensure tenant pays rent to the City of Foster City on a monthly basis.

The Contractor shall provide reporting as requested by the City of Foster City, consisting, at a minimum, of an annual report summarizing household occupancy and services provided. All services must meet the definition of Supportive Housing Services.

The Contractor bills the City for Program administration as per their Agreement with the City.

The City’s Role
The City manages the Program, budgets for the Program on an annual basis, selects the Contractor and Property Manager for the Program, and manages Agreements with Contractor and Property Manager. The City will cover costs for necessary rehabilitation of the unit(s) and upgrades prior to occupancy for the Program due to wear and tear from prior occupancy. The Contractor will either fill the unit or refer potentially eligible households to the City’s contracted property management firm Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 48 to fill the unit. The City collects rents for the Program from the Contractor or occupants, and covers the cost of repairs, maintenance, property management fees, and, if applicable, Program fees.

The Property Manager’s Role
The property manager provides property management services, including repairs and maintenance, annual income and occupancy certifications, and lease administration. The Property Manager is under a separate Agreement with the City.

The Household’s Role
The household will be responsible for complying with the terms of their lease, including following house rules and payment of rent and utilities, unless covered by a third-party or the Contractor. In addition, the household must meet initial eligibility and annual Program recertification requirements to maintain occupancy of the unit.

Requirements for Contractor
• Contractor must be a California government agency or non-profit 501c(3) corporation. • Services to be provided may include off-site services or coordination of care or limited onsite services. • Services must meet the definition of supportive services as provided by these Program Guidelines.
• Contractor must execute an Agreement for Services with the City of Foster City, including insurance requirements.
• Contractor must be able to provide an eligible household for the supportive housing that meets program requirements listed below or can provide referrals for potentially eligible households to the City of Foster City or, if requested, to the City’s contracted property management firm.
• Contractor and subcontractors must abide by fair housing laws. • Contractor shall provide one of three types of services as listed below:

4. Supportive Housing Placement & Services: A contract with an agency to provide housing placement and supportive services for an eligible household for the currently eligible unit and future eligible units, if applicable. The agency would manage the housing unit(s) as part of its housing portfolio and would coordinate and/or offer supportive housing services for the occupants. The agency would be responsible for filling the unit, ensuring that occupants meet ongoing eligibility requirements, and that monthly rent is paid to the City of Foster City and all utilities are paid by the agency and/or the tenant of the unit. Property management of the housing unit would be provided by the agency either directly, through the agency’s subcontractor, or through the City’s contracted property management firm. The agency would be responsible for payment of rent to the City of Foster City and payment of all utilities or ensure that the tenant pays rent and utilities.

5. Supportive Housing Group Home(s): A contract with an agency to provide housing and supportive services for a group home for the currently eligible unit and future eligible units, if applicable. The housing unit (s) would be managed by the agency as part of its portfolio, through a subcontracted property management firm, or by the City of Foster City through the City’s contracted property management firm. The agency would be responsible for payment of rent to the City of Foster City and payment of all utilities.

Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 49 6. Supportive Housing Services and Referrals for Placement: A contract with an agency to provide referrals of potentially eligible households and coordination of supportive services for the selected household and for future eligible units, if applicable. The agency would refer potentially eligible households to the City’s contracted property management firm for filling the unit(s). Tenants would be responsible for payment of rent to the City of Foster City and payment of utilities.

Requirements for Eligibility and Annual Recertification of Households The Program has multiple requirements for households to be eligible for Supportive and Special Needs Housing, including household size, demographic requirements, and supportive services requirements, including:
i) Household Size: households must meet the City’s occupancy requirements, which, for a three (3)-bedroom unit, are a minimum of three (3) people and a maximum of seven (7) people.

Verification of household size is required for annual recertification. j) Household income: household income is restricted to extremely low-income (<30% of AMI), or very low-income (<50% of AMI) per California Health and Safety Code Sections 50106 and 50105 and defined above. Verification of household income is required for annual recertification. k) Disability: the household must include at least one member with one or more disabilities as defined by California Government Code Section 65582 (p). Verification of disability required for annual recertification as permitted by law.
l) Requirement for Supportive Services: the household or at least one member of the household must be in need of supportive services, including, but not limited to a combination of subsidized housing, permanent housing, intensive case management, medical health care, mental health care, substance abuse treatment, employment services, and benefits advocacy, in order to meet healthcare, transit, or social service needs (as defined by California Government Code, Section 65582 (o).) It should be noted that because the unit is a single-family home in a residential neighborhood and not on a transit route, the opportunity for on-site supportive services is limited. Verification of supportive services is required for annual recertification. m) Member of a Target Population Group: the household must belong to or have a household member belonging to one or more of the following special needs population groups: veterans, seniors, families with children, single parent families, young families, victims of domestic violence3
, persons with developmental disabilities,4 or another special needs population group, if approved by the City of Foster City for eligibility. Verification is required for annual recertification.
n) Lease and Payment of Rent: Occupancy of the unit requires a lease with a 12-month minimum term. Rent is required to be paid to the City of Foster City for all supportive/special needs housing units covered under the Program. Rental rates for the unit are calculated by the City of Foster City and issued annually on July 1. The Agency may provide a rent subsidy directly or through provided or coordinated supportive services. Compliance with lease terms is required 3 Defined by California Penal Code Section 13700. 4 Defined by California Welfare and Institutions Code Section 4512 Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 50 for ongoing occupancy.
o) Recertification: Households have an obligation to inform the City’s contracted property management firm of changes in household composition, income, or other requirements for program eligibility. Annual recertification of income, household composition, and need for supportive housing services is required as a condition of occupancy. Households no longer meeting eligibility requirements will have 90 days to vacate the property.

END OF DOCUMENT
Item 9.1

Scoring Summary for RFP
Foster City Supportive and Special Needs Housing Program - RFP Due April 15, 2026 Item Criterion Max Points Scoring Guidelines R1 (PARCA) R2 (Housing Choices) Notes -Evaluator 1 R1 (PARCA) R2 (Housing Choices) Notes -Evaluator 2 1 Demonstrates understanding of the requested work and
responsiveness to the scope of services
5 5=excellent; 4=very good; 3=good;
2=fair; 1=poor; 0=no response
5 5 R1: Excellent understanding of the RFP. 5 5
R1: Strong understanding; hybrid model
clearly articulated; R2: Well aligned with
RFP
2 Quality and completeness of the proposal 5
5=excellent; 4=very good; 3=good;
2=fair; 1=poor or incomplete
5 4
R1: excellent proposal; well-organized and
professional.
5 4
R1: Very complete; well-organized; R2:

Polished, complete
3 Range of supportive services the agency provides and/or coordinates for the target population(s) to be served through the Program
7 7=comprehensive and well-aligned to
the target population(s); 5=strong;
3=adequate; 1=limited; 0=no response
7 5
R1: Extensive list of services was provided in
the RFP; R2: provides coordination of services
through partnerships with regional and local
providers.
7 5
R1: Exceptional depth and specificity -
low FC staff time due to Parca's breadth
of services; R2: Strong but less
specialized depth than PARCA - more
staff burden
4 Household readiness: number of households on a waitlist or identified by the agency that meet eligibility requirements, including at least one household eligible for the first vacant unit by the Program timeline goal
7 7=has at least one eligible household
for the first unit and a strong pipeline
for future units; 5=likely ready with
minor gaps; 3=some pipeline gaps;
1=limited readiness; 0=no response
5 7
R1: unit is filled through referrals from
Golden Gate Regional Center and since the
agency will be paying the rent, the timing of
filling the unit is not tied to rental revenue for
the City. However, no number of eligible
households on waitlist was provided. R2: has
least 5 households; HC also uses Golden Gate
Regional Center.
5 7
R1: Strong pipeline; R2: Clear pipeline
and eligible households
5 Cost Proposal Amount - net annual fees for program
administration.
10 10=<$10,000 per year; 8=$10,000 to
$25,000 per year; 6=$25,000 to
$50,000 per year; 4=$50,000 to
$75,000 per year; 2=$more than
$75,000 per year; 0=no response
4 10
R1: program administration is $68,220 per
year ($5,685 per month); R2: $9,000 per year
($750 per month).
4 10
R1: upfront and annual costs, some
revenue, but full supportive service; R2:
no upfront or annual costs
6 Cost Proposal Amount - additional unit modifications beyond proposed rehabilitation plan, excluding ADA accommodation requests
6 6= no cost; 5=$1 to $4,999, 4=$5,000 -
$24,999; 3= $25,000 - $49,999; 2=
$50,000 - $74,999, 1=$75,000 -
$99,000, 0 =>$100,000
3 6
R1: $43,100 ($251,100 with accommodations
of ADU and driveway expansion); R2: no costs
requested at this time.
3 6
R1: high cost, but includes garage
conversion + ADA accomodation; R2: no
cost, but if the property needs updating,
there could be a cost
7 Experience providing the services included in the proposal, including supportive housing and services for special needs populations, service coordination, and program administration 6 6=extensive directly relevant
experience; 4=good relevant
experience; 2=limited experience;
0=no response
6 6
R1: Extensive, directly aligned experience; 74
years in business in San Mateo County;
supportive services are provided directly by
PARCA. R2: 29 years in business; supportive
services are coordinated but not offered
directly by Housing Choices.
6 5
R1: direct experience, with low staff
burden; R2: Strong, but less direct grouphome experience 8 Agency financial stability 4
4=net assets>$5M, solid revenue
stream; 3=$3-$5M, solid revenue
stream; 2=fair $.5-$2M, inconsistent
revenue stream; 1=poor <$.5M,
inconsistent revenue stream; 0=no
response
4 4
Both agencies are financially stable with
assets over $5M and solid revenue streams. 4 4
R1: Strong diversified funding; R2: Very
strong financials and audit clarity
9 Impact of/feasibility of exceptions or changes to the Program Guidelines
4 4=no or minor exceptions;
3=exceptions acceptable with limited
burden; 1=exceptions create material
burden for the City or conflict; 0=no
response
4 1
R1: Fully aligned, no exceptions; R2: HC
secures housing for their clients but is not the
lessee and, therefore, could put the City at
risk if a tenant does not comply with the
lease.
4 2
R1: Fully aligned, no exceptions; R2:

Multiple requested
clarifications/conditions
10 Acceptance of the City's Standard Agreement for Professional Services and insurance requirements, including any proposed changes to the agreement or insurance coverages
3 3=no exceptions; 2=minor exceptions;
1=substantial exceptions; 0=no
response
3 2
R1: Fully accepted, no changes; R2: requests
$3 million instead of $5m aggregate for
insurance.
3 2 R1: Fully accepted, no changes
11 Experience working with municipalities and related references 3 3=strong municipal track record and
references; 2=some municipal
experience; 1=limited municipal
experience; 0=no response
3 3
Both have strong municipal partnerships and
references
3 3
R1: Strong references and partnerships;
R2: Strong public agency experience
12 Additional Costs for ADA accommodation requests, not included in scoring
R1: ADA accommodation request is $208,000.

R2: no accommodation requests at this time
but that could change depending on occupant
needs.

Evaluator 1 Scores Evaluator 2 Scores
Item 9.1

Scoring Summary for RFP
Foster City Supportive and Special Needs Housing Program - RFP Due April 15, 2026 Item Criterion Max Points Scoring Guidelines R1 (PARCA) R2 (Housing Choices) Notes -Evaluator 1 R1 (PARCA) R2 (Housing Choices) Notes -Evaluator 2 Evaluator 1 Scores Evaluator 2 Scores
13 Additional information; notes; requests
Both respondents prefer that the City pay for
utilities (PARCA: water/sewer, trash, and
PG&E), HC: water/sewer, trash). Rent would
be adjusted upward to include for city-paid
utilities.

Total possible score 60
Total Score of Respondent 49 53 49 53
Percentage of Possible Score 82% 88% 82% 88%
Rank based on percentage of Possible Score 2 1 2 1
Total Cost to City for 5-year contract period 5-bed
(PARCA)
3-bed
(Housing
Choices)
Notes
Rehabilitation Base Costs $ 211,134 $ 211,134 See Rehabilitation Plan Estimates Additional modfication requests from Vendor $ 43,100 $ - Central air conditioning, electrical upgrades,
master bathroom remodeling; no request
from HC.

ADA Accommodation requests from Vendor $ 208,000 $ -
2-bed, 1-bath garage conversion ADU that is
ADA compliant; expansion of driveway; no
request from HC.

Program Administration Fees $ 341,100 $ 45,000 $68,220 per year for PARCA and $9,000 per year for Housing Choices
Property Management (HHAV) - $275 per month per unit
which includes an accounting fee of $10 per month. This fee would likely be reduced to only accounting for Housing
Choices, as they will assume leasing and compliance work. $ 16,500 $ 600
Based on rates for 2026-2027; does not
provide for rate increases. Housing Choices
would take over property management work
but HHAV would keep accounting fee.

Maintenance and repairs (budgeted amount for labor,
supplies, maintenance, technology fee, onsite property
management, and major repairs.
$ 46,945 $ 46,945
Based on budgeted amount for one EUPP
home for 2026-2027; does not provide for
rate increases.

City-paid Utilities (estimated). 3-bed: water@$300 per month; recology at $70; 5-bedroom: water at $400 per month;
recology at $80 per month, and PG&E at $436 per month
based on San Mateo UA
$ 58,358 $ 23,573
Based on average billing and usage
assumptions and utility allowance for electric
costs for 5-bedroom home; not adjusted for
inflation
Rental Income (based on 2025 rates as 2026 limits have not been issued. Assumes no utility allowance for 5-bedroom unit and $303 utility allowance for electric heating, cooking, other electric, air conditioning, and water heating for 3-bedroom unit
$ (108,545) $ (68,854)
Household size adj. = 6 people for a 5-
bedroom unit and 4 people for a 3-bedroom
unit.

Total Program Cost for 5 years $ 816,592 $ 258,398
Utility Cost Estimates Water Recology PG&E x 12
3-bed 1 $ 300 $ 70 $ 370 $ 4,440
2 $ 309 $ 72 $ 381 $ 4,573
3 $ 318 $ 74 $ 393 $ 4,710
4 $ 328 $ 76 $ 404 $ 4,852
5 $ 338 $ 79 $ 416 $ 4,997
Total City Utility Cost Estimate - 5 years $ 23,573
5-bed 1 $ 400 $ 80 $ 436 $ 916 $ 10,992
2 $ 412 $ 82 $ 449 $ 943 $ 11,322
3 $ 424 $ 85 $ 463 $ 972 $ 11,661
4 $ 437 $ 87 $ 476 $ 1,001 $ 12,011
5 $ 450 $ 90 $ 491 $ 1,031 $ 12,372
Total City Utility Cost Estimate - 5 years $ 58,358
Rental Income Estimates UA
Item 9.1

Scoring Summary for RFP
Foster City Supportive and Special Needs Housing Program - RFP Due April 15, 2026 Item Criterion Max Points Scoring Guidelines R1 (PARCA) R2 (Housing Choices) Notes -Evaluator 1 R1 (PARCA) R2 (Housing Choices) Notes -Evaluator 2 Evaluator 1 Scores Evaluator 2 Scores
3-Bed 1 $ 58,750 $ 17,625 $ 3,636
Electric heat, cooking, other, a/c, water
heating = $303 in year 1 * 12=$3636, 3%
increase per year
$ 13,989
2 $ 60,513 $ 18,154 $ 3,745 $ 14,409
3 $ 62,328 $ 18,698 $ 5,610 $ 13,089
4 $ 64,198 $ 19,259 $ 5,778 $ 13,482
5 $ 66,124 $ 19,837 $ 5,951 $ 13,886
Total Rental Income Estimate - 5 years $ 68,854
5-bed 1 $ 68,150 $ 20,445 $ -
City pays PG&E, Recology, Water/Sewer so
no utility allowance
$ 20,445.00
2 $ 70,195 $ 21,058 $ - $ 21,058.35
3 $ 72,300 $ 21,690 $ - $ 21,690.10
4 $ 74,469 $ 22,341 $ - $ 22,340.80
5 $ 76,703 $ 23,011 $ - $ 23,011.03
$ 108,545 Total Rental Income Estimate - 5 years $ 108,545 Item 9.1

City of Foster City
Community Development Department
Attn: Nori Jabba, Housing and Sustainability Manager
610 E. Hillsdale Blvd.

Foster City, CA 94404
Supportive and Special Needs Housing Program
Request for Proposals (RFP) Response
Submitted by:

Housing Choices
Primary Contact:

Dennise Jauregui
Executive Director
Mailing Address:
3460 W. Bayshore Road, Suite 205
Palo Alto, Ca, 94303
Phone Number:
408-406-0551
Email Address:

[email protected]
Date of Submission:

April 15, 2026
Housing Choices 1
Item 9.1

April 15, 2026
City of Foster City
Community Development Department
Attn: Nori Jabba, Housing and Sustainability Manager
610 E. Hillsdale Blvd.

Foster City, CA 94404
RE: Supportive and Special Needs Housing Program RFP Response Dear Ms. Jabba,
Housing Choices is pleased to submit this proposal in response to the City of Foster City’s Request for Proposals for the Supportive and Special Needs Housing Program. As a nonprofit organization dedicated to expanding housing opportunities for individuals with developmental and other disabilities, we are excited about the opportunity to partner with the City to implement a high-quality, service-enriched housing model for residents with special needs.

Our mission is to enhance the lives of people with developmental and other disabilities and their families by creating and supporting quality, affordable housing opportunities. We work to ensure that all people enjoy rewarding lives in affordable homes of their choosing. This mission closely aligns with the City’s goal of expanding supportive housing opportunities while ensuring long-term housing stability for special needs populations.

Housing Choices proposes to implement the Program under the Supportive Housing Placement and Services model, providing housing placement, program administration, and individualized supportive services and day-to-day property management functions for households that include a person with a developmental disability. Our approach includes a flexible housing model that allows for either shared housing or family-based placement, ensuring the best fit for the unit and the needs of eligible households.

As part of our proposed property management approach, Housing Choices would oversee leasing coordination, tenant communication, move-ins and move-outs, annual recertifications, compliance monitoring, and resident support coordination. To maximize efficiency and leverage existing City resources, we would coordinate closely with the City’s current maintenance and repair personnel or contracted vendors for physical maintenance, repairs, rehabilitation work, and other unit upkeep needs.

Housing Choices maintains a strong pipeline of individuals and families seeking affordable housing in San Mateo County, with approximately 350 clients currently engaged in housing navigation services. Based Housing Choices 2
Item 9.1

on a preliminary review, at least five households appear to meet the eligibility criteria for the City’s available unit, positioning us to support timely occupancy.

Housing Choices is supported by a strong and reliable funding base with the majority of our annual revenue derived from Purchase of Service (POS) funding through Regional Centers. This primary source of support funds many of our core housing stability, placement, and supportive service programs for individuals with developmental disabilities and reflects longstanding confidence in Housing Choices’ ability to deliver effective, person-centered services and strong housing outcomes.

In addition to Regional Center funding, Housing Choices receives supplemental funding through county and local government contracts, grants, philanthropic foundations, individual donations, and other program-related revenue sources that advance affordable housing development, homelessness prevention, and supportive services. These additional resources strengthen our overall capacity, allow us to innovate and grow strategically, and enhance the breadth of services we provide across multiple counties.

Housing Choices has no actual or potential conflicts of interest to disclose related to this proposal. We acknowledge the requirement to maintain a Foster City business license and agree to all additional requirements outlined in the RFP, including participation in audits, financial tracking, reporting,and coordination with the City on Program Guidelines.

We appreciate the opportunity to submit this proposal and look forward to partnering with the City of Foster City to expand supportive housing opportunities for residents with special needs.

Sincerely,
Dennise Jauregui
Executive Director
Housing Choices
Housing Choices 3
Item 9.1

Program Implementation Summary
Housing Choices proposes to implement the City of Foster City’s Supportive and Special Needs Housing Program under the Supportive Housing Placement and Services model, providing comprehensive housing placement, program administration, and individualized supportive services for residents with developmental disabilities.

The proposed program will serve households that include at least one individual with a developmental disability, consistent with the City’s eligibility requirements. Housing Choices will utilize a flexible housing approach, offering either a shared housing model or a family-based placement, depending on the needs of eligible households and the characteristics of the available unit.

For the initial three-bedroom unit, Housing Choices will evaluate qualified applicants and determine the most appropriate placement model:
● A shared housing model, in which individual adults with developmental disabilities live together in a supportive, community-integrated environment; or
● A family-based placement, in which a family household includes at least one member with a developmental disability and benefits from stable, affordable housing and coordinated supportive services.

This flexible approach allows Housing Choices to maximize occupancy, ensure the best fit for the unit, and respond effectively to the City’s goals and the needs of the community.

Housing Choices maintains a robust pipeline of individuals and families seeking affordable housing in San Mateo County, with approximately 350 clients currently engaged in housing navigation services via our housing coordination program. Based on a preliminary review, at least five households appear to meet the eligibility criteria for the City’s available unit, with full screening to be conducted upon award. This positions Housing Choices to meet the City’s goal of timely lease-up.

Housing Choices will be responsible for:
● Identifying and screening eligible households;
● Facilitating placement into the unit in coordination with the City; ● Providing administrative property management services, including leasing coordination, resident communication, occupancy monitoring, move-ins/move-outs, and coordination of maintenance requests with the City’s designated property management or maintenance providers; ● Providing ongoing individualized supportive services and service coordination; ● Ensuring compliance with all program requirements, including income eligibility, occupancy standards, and annual recertification;
● Maintaining program records and providing required reporting to the City.

Housing Choices will provide day-to-day administrative property management functions and will coordinate closely with the City’s contracted property management firm or designated maintenance providers for repairs, physical maintenance, and capital improvements to ensure clear communication, efficient issue resolution, and a high-quality resident experience.

The program is designed to promote long-term housing stability, community integration, and person-centered services through strong partnerships with regional and local providers.

Housing Choices 4
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Background and Experience
Housing Choices Coalition for Persons with Developmental Disabilities (“Housing Choices”) is a nonprofit organization dedicated to enhancing the lives of people with developmental and other disabilities by creating and supporting quality, affordable housing. Founded in 1997 by parents and service providers, Housing Choices was established in response to the lack of inclusive housing opportunities that often forced adults with disabilities into segregated or restrictive residential settings. For nearly three decades, the organization has worked to expand independent, community-based housing options and prevent homelessness and institutionalization for some of the region’s most vulnerable residents.

Housing Choices has extensive experience developing and sustaining supportive housing programs across Santa Clara, San Mateo, Santa Cruz, Monterey, and San Benito Counties. Through partnerships with local jurisdictions and affordable housing developers, the organization has secured long-term commitments for 437 affordable rental units across 29 multifamily properties for people with developmental disabilities, with an additional 313 units in development across 21 future projects.

Housing Choices supports these commitments through proactive resident services, waitlist management, coordinated referrals, and close collaboration with property management teams to ensure successful occupancy and long-term housing retention.

In addition to housing development, Housing Choices provides robust housing navigation and placement services. Since 2002, the organization has assisted thousands of individuals and families in navigating affordable housing systems with multiple waitlists, eligibility criteria, and application processes. In Fiscal Year 2024–2025 alone, Housing Choices provided individualized housing navigation support to nearly 3,500 people seeking affordable housing across all counties that we serve.

Housing stability is a core area of expertise for Housing Choices. The organization currently provides on-site resident support services to 476 residents with developmental disabilities across 29 affordable housing properties and 6 scattered-site homes serving individuals with developmental disabilities that were placed in service between 2001 and 2025. Staff work closely with tenants, property managers, Regional Centers, and community providers to address lease compliance, conflict resolution, benefits access, and service coordination. These efforts have resulted in exceptionally strong outcomes, with more than 90% of residents maintaining housing for five years or longer.

Housing Choices also has significant experience serving individuals experiencing or at risk of homelessness. As an active participant in the Santa Clara County Continuum of Care and other regional homeless response systems, the organization delivers intensive case management, homelessness prevention services, and temporary rental assistance. Staff help participants access shelter, navigate Coordinated Entry Systems, and transition into permanent supportive housing while remaining connected to disability-specific supports and benefits.

In addition to its multifamily housing portfolio, Housing Choices has direct experience managing scattered-site homes and publicly supported residential properties that closely align with the scope of this RFP. In Santa Cruz County, Housing Choices operates Cabrillo Commons, a home owned by the Housing Choices 5
Item 9.1

County of Santa Cruz, where the organization provides supportive housing placement, tenancy support, and ongoing resident services comparable to those envisioned by the City of Foster City. Housing Choices also coordinates property management functions for the home through a trusted local contractor relationship, ensuring responsive maintenance, day-to-day operations, and quality stewardship of the property.

Housing Choices also operates two homes in Soledad, Monterey County, that were donated by Hope Services. These homes provide affordable housing opportunities for eligible residents, with rents maintained at 50% of Area Median Income (AMI) in accordance with County requirements. Housing Choices works closely with Monterey County to ensure ongoing compliance with affordability guidelines and program expectations while also managing property operations, maintenance coordination, tenant relations, and overall oversight of the homes.

These programs demonstrate Housing Choices’ ability to successfully manage city- or county-supported housing assets, coordinate referrals and placements, deliver effective supportive services, maintain affordability and regulatory compliance, and provide reliable property management for residential homes serving individuals with disabilities and special needs.

The organization is governed by an eleven-member volunteer Board of Directors and supported by a staff of 103 employees located across offices in San Jose, Palo Alto, Watsonville, and Salinas, as well as on-site staff embedded at housing communities across the counties we serve. Housing Choices’ Executive Director, Dennise Jauregui, brings more than twelve years of leadership experience with the organization, including prior service as Program Director.

Housing Choices maintains strong fiscal management and organizational capacity. The organization undergoes annual independent financial audits, has received no management comments in recent audits, holds GuideStar Platinum status, and operates with an annual budget exceeding $8 million.

Housing Choices also maintains reserves equal to six months of operating expenses, demonstrating the financial strength and stability necessary to successfully manage long-term supportive housing programs.

Through its proven track record in housing development, supportive services, housing navigation, homelessness prevention, and long-term resident stability, Housing Choices is well qualified to partner with the City of Foster City in implementing its Supportive and Special Needs Housing Program.

Housing Choices 6
Item 9.1

References for Comparable Experience
Housing Choices welcomes the opportunity to provide additional information regarding our experience operating county-supported supportive housing programs and coordinating property management for scattered-site homes.

County of Santa Cruz – Cabrillo Commons
Suzanne Isé
Principal Planner, Housing
CDI Planning Div.

County of Santa Cruz
(831) 454-5166
[email protected]
County of Monterey – Soledad Homes / Affordable Housing Partnership Rosa M. Camacho-Chavez
Housing Project Analyst
Housing and Community Development Department
County of Monterey
1441 Schilling Place, South 2nd Floor, Salinas, CA 93901 Direct: (831)755-5389 Fax: (831)755-5398
[email protected]
Additional references from affordable housing development partners, service providers, and public agency partners are available upon request.

Housing Choices 7
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Project Team and Key Personnel
Housing Choices will assign an experienced multidisciplinary team to successfully implement and manage the City of Foster City’s Supportive and Special Needs Housing Program. Our team combines expertise in supportive housing operations, housing navigation, tenancy support, property management coordination, public sector partnerships, and program administration. Staffing will be scalable based on the number of units in service and resident needs over time.

Organizational Oversight
Dennise Jauregui, Executive Director
The Executive Director will provide overall organizational leadership, contract oversight, and executive-level coordination with the City of Foster City. Ms. Jauregui has more than twelve years of experience with Housing Choices, including prior service as Program Director, and brings deep expertise in supportive housing program development, strategic partnerships, and nonprofit management. She will ensure program accountability, responsiveness, and alignment with City goals.

Program Management
Jessica Maldonado, Program Director
The Program Director will provide senior oversight of the Foster City contract, ensuring successful implementation, compliance, and achievement of program outcomes. This role will supervise management staff, review program performance, support strategic decision-making, and serve as an escalation point for operational matters. Jessica joined Housing Choices in 2015 as Program Manager in the Watsonville office and brings valuable property management experience. She was promoted to Program Director in 2023 and has successfully led managers and direct service staff in delivering high-quality housing and supportive services programs.

Justin Wang, Program Manager
The Program Manager will serve as the primary day-to-day operational lead for the program and main point of contact for City staff. This position will oversee daily operations, manage outreach efforts, coordinate referrals and placements, monitor vacancies and occupancy, supervise frontline staff, and ensure timely response to resident and property-related needs. The Program Manager will directly supervise the Housing Coordinator and ensure the program maintains an active pipeline of eligible households and a waitlist for future vacancies.

Justin joined Housing Choices’ San Mateo County team in 2021 as a Housing Coordinator and has firsthand experience supporting individuals and households through the affordable housing process.

Since 2024, he has served in a leadership capacity supporting staff and overseeing housing navigation services. He is bilingual in Cantonese and English.

Housing Choices 8
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Luisa Curiel / Program Manager
Luisa Curiel will oversee resident support services and housing stability functions for households residing in the City’s units. She will supervise Resident Coordinators and ensure timely, high-quality service delivery focused on tenancy success, crisis response, and community integration.

Luisa joined Housing Choices in 2015 as a part-time Resident Coordinator and advanced to Senior Resident Coordinator before becoming Program Manager. Prior to Housing Choices, she worked as an Intervention Specialist supporting individuals and families with communication skills development and behavioral support strategies. Luisa is bilingual in Spanish and English.

Housing Placement and Support Services
Housing Coordinator
The Housing Coordinator will do intake, eligibility review, waitlist administration, and housing placement activities. This role will work closely with the Regional Centers, county partners, and community-based organizations to identify eligible applicants and coordinate timely occupancy of available units. The Housing Coordinator will report to the Program Manager.

Resident Coordinator
The Resident Coordinator will provide ongoing tenancy support and housing stabilization services to participating households. Responsibilities include resident check-ins, service planning, linkage to healthcare and community resources, benefits support, independent living coaching, conflict resolution, and proactive interventions to promote housing retention. Work closely with circle of support including Regional Center Social Workers.

Property Management Coordination
Facilities Coordinator
Housing Choices will assign the Facilities Coordinator to oversee property-related functions for designated units. Responsibilities may include maintenance coordination, vendor scheduling, unit inspections, turnover readiness, tenant communications, and general stewardship of City-owned properties. Housing Choices has direct experience coordinating these functions through county-owned and scattered-site housing programs in other counties.

Finance and Compliance Support
Finance and Administrative Team
Housing Choices’ internal finance and administrative staff will support contract invoicing, budget tracking, reporting, records management, and compliance monitoring. This team ensures timely fiscal reporting, accurate documentation, and adherence to public contracting requirements.

Staffing Approach
Housing Choices 9
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Housing Choices utilizes a team-based service model that allows staff to cross-coordinate and respond quickly to resident or property needs. As additional units are added to the Foster City portfolio, staffing assignments can be adjusted to ensure appropriate service levels, responsive property oversight, and continued program quality.

Commitment to Partnership
Our project team will work collaboratively with Foster City staff, Regional Centers, county agencies, service providers, and maintenance partners to ensure the program operates efficiently and residents receive the support necessary to maintain stable housing and thrive in the community.

Housing Choices 10
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Acknowledgement of Attachment D
Housing Choices is prepared to enter into the City’s standard Professional Services Agreement. However, we respectfully request the following clarifications:

Maintenance vs. Property Management Scope
Relevant Pages: Agreement Pages 32–33
Page References:
● Page 32: Exhibit A – Scope of work will be finalized in the agreement. ● Page 33: Exhibit B – Includes Property Management Fees.

Why Clarification Is Needed:
● Property management fees are listed.
● Duties are not clearly defined.
● Administrative services and physical maintenance responsibilities are not separated.

Requested Clarifications:
● Define Contractor property management duties.
● Confirm the City handles repairs and maintenance unless otherwise agreed. ● Separate leasing/compliance tasks from physical upkeep. ● Align fees with assigned responsibilities.

Contractor (Housing Choices):
● Leasing
● Recertifications
● Resident communication
● Compliance
● Move-ins / move-outs
● Coordination
City of Foster City:
● Repairs
● Maintenance
● Capital replacements
● Rehabilitation
Housing Choices 11
Item 9.1

● Vendor management
Suggested Language:

Contractor property management services shall be limited to leasing, recertifications, resident communication, compliance, move-ins/move-outs, and coordination. Repairs, maintenance, rehabilitation, and capital improvements shall remain the responsibility of the City unless otherwise stated in the final Agreement.

Additionally, Housing Choices currently maintains $3 million in professional liability insurance, consistent with Regional Center requirements and the coverage maintained for our existing programs. Housing Choices respectfully requests acceptance of this existing $3 million coverage for the Program and can provide supporting documentation upon request.

Housing Choices 12
Item 9.1

Acknowledgement of Attachment E
Recommended RFP Clarifications

1. Rent Arrears Liability
Relevant Pages: Program Guidelines Pages 47–49 / Exhibit A of Agreement Current Issue:

The RFP states the Contractor may “pay or ensure the tenant pays rent,” but it does not explain responsibility if a tenant fails to pay rent.

Requested Clarifications:
● Contractor is not automatically responsible for unpaid tenant rent unless specifically stated in the final contract.
● Contractor is not a guarantor of tenant rent obligations unless agreed in writing. ● Unpaid tenant rent may not be deducted from Contractor invoices unless agreed in writing. ● City and Contractor should establish procedures for late notices, repayment plans, and supportive interventions before enforcement action.
● Responsibility for rent should depend on whether the Contractor is the leaseholder, master lessee, or service provider only.

Suggested Language:

Contractor shall make good-faith efforts to support timely rent payment and connect tenants to subsidies or repayment plans, but shall not be financially liable for tenant rent arrears unless expressly stated in the final Agreement.

2. Maintenance vs. Property Management Scope
Relevant Pages: Program Guidelines Pages 47–48
Why Clarification Is Needed:

The RFP references property management, repairs, maintenance, certifications, and fees, but does not clearly separate administrative property management duties from physical maintenance responsibilities.

Housing Choices 13
Item 9.1

Requested Clarifications:
● Define Contractor property management duties.
● Confirm City handles repairs and maintenance unless otherwise agreed. ● Separate leasing/compliance tasks from physical property upkeep. ● Align fees with actual assigned responsibilities.

Suggested Scope Division:

Contractor (Housing Choices):
● Leasing
● Recertifications
● Resident communication
● Compliance
● Move-ins / move-outs
● Coordination
City of Foster City:
● Repairs
● Maintenance
● Capital replacements
● Rehabilitation
● Vendor management
Suggested Language:

Contractor property management services shall include leasing, compliance, resident communication, recertifications, and coordination. Repairs, maintenance, rehabilitation, and capital improvements shall remain the responsibility of the City unless otherwise stated in the final Agreement.

3. Utility Cost Clarification
Housing Choices’ request that the City pays for trash and sewer and that rent be adjusted accordingly.

Housing Choices 14
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Scope of Work
Housing Choices proposes to administer the City of Foster City’s Supportive and Special Needs Housing Program in alignment with the RFP goals of providing housing placement, supportive services, and property management for City-owned units designated for supportive housing. Our approach is designed to support very low- and extremely low-income households, promote long-term housing stability, and ensure strong stewardship of City housing assets. The City has identified six units for the Program, with one vacant three-bedroom unit currently available and additional units to be added as vacancies occur.

1. Program Administration and Coordination
● Serve as the City’s program operator for designated supportive and special needs housing units. ● Coordinate regularly with City staff regarding vacancies, referrals, occupancy, resident needs, and program performance.
● Establish clear procedures for communication, approvals, reporting, and issue resolution. ● Support implementation of the City’s Housing Element goals related to supportive housing and special needs populations.

2. Referrals, Outreach, and Applicant Selection
● Conduct outreach to Regional Centers, referral partners, county agencies, social service providers, and community-based organizations serving people with developmental disabilities. ● Maintain an applicant pipeline of eligible households in need of supportive housing. ● Accept and review referrals on an ongoing basis for available units. ● Verify household eligibility, including income requirements and any program-specific criteria established by the City.
● Coordinate applicant interviews, documentation collection, and move-in readiness. ● Maintain a waitlist for future vacancies.

3. Placement into City-Owned Housing Units
● Match qualified households to available units based on household size, accessibility needs, support needs, and unit characteristics.
● Coordinate lease-up and occupancy in partnership with the City. ● Assist residents with move-in planning, household setup, and connection to community resources.
● Ensure units are occupied efficiently to minimize vacancy periods.

Housing Choices 15
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