Foster City City Council
October 5, 2026

4. Supportive Services and Housing Retention
● Provide or coordinate ongoing supportive services tailored to each resident household and circle of support.
● Deliver tenancy support focused on successful independent living and long-term housing retention.
● Conduct regular resident check-ins based on need and acuity. ● Assist residents in accessing healthcare, behavioral health, transportation, employment, public benefits, and community services.
● Promote independent living skills, neighbor relations, and community integration. ● Coordinate with family members, conservators, service providers, and Regional Center social workers, as authorized.

5. Crisis Response and Housing Stability Interventions
● Identify early warning signs that may jeopardize tenancy. ● Intervene promptly to address lease compliance issues, unpaid rent, conflicts, behavioral concerns, or service disruptions.
● Develop corrective action or stabilization plans with residents and partners as needed. ● Coordinate emergency resources and crisis supports.
● Work proactively to prevent eviction, homelessness, or institutionalization whenever possible.

6. Property Management Services
Housing Choices will provide administrative day-to-day property management functions for designated units. Physical maintenance, repairs, rehabilitation, and capital improvements shall remain the responsibility of the City or its designated maintenance providers.

Property management services will include:
● Tenant communications and resident relations.
● Lease administration and occupancy monitoring.
● Rent collection coordination and tracking.
● Move-in and move-out coordination.
● Unit turnover planning and readiness coordination.
● Routine unit check-ins and documentation of property conditions. ● Coordination with the City regarding maintenance needs, repairs, or habitability concerns. ● Vendor access scheduling for City-authorized maintenance work. ● Support for lease compliance matters in coordination with supportive services staff. ● General stewardship and oversight of the housing units.

Housing Choices 16
Item 9.1

7. Rent and Utility Administration
● Housing Choices will pay approved monthly rent to the City and utilities in advance, as required under the final Agreement.
● These costs will then be passed through to the tenant household pursuant to the lease or occupancy agreement.
● Tenants will reimburse Housing Choices for rent and will pay utilities directly to Housing Choices, unless another subsidy source or payment arrangement is approved. ● Housing Choices request the city pays for trash and sewer and that rent is adjusted accordingly. ● Housing Choices will provide billing coordination, payment tracking, and supportive intervention as needed to help residents remain current.
● Housing Choices will make best efforts to support timely rent and utility payment but does not guarantee tenant financial obligations unless separately funded or expressly agreed in writing.

8. Maintenance Coordination (City Responsibility)
● Housing Choices will promptly notify the City of maintenance issues identified by residents or staff and coordinate access as needed.
● Responsibility for maintenance, repairs, capital improvements, and licensed trade work will remain with the City or its designated contractors.

9. Compliance, Documentation, and Reporting
● Maintain accurate participant, service, and occupancy records. ● Track placements, vacancies, housing retention outcomes, rent status, and service activities. ● Submit periodic reports to the City summarizing program performance, outcomes, and emerging needs.
● Ensure compliance with fair housing laws, confidentiality requirements, and applicable local, state, and federal regulations.

10. Future Unit Expansion and Continuous Improvement
● Scale services as additional City-owned units are designated for the Program over time. ● Participate in regular meetings with City staff to evaluate progress and refine operations. ● Incorporate resident and City feedback to strengthen program effectiveness. ● Recommend strategies to improve occupancy, resident success, and long-term program sustainability.

Expected Outcomes
Housing Choices 17
Item 9.1

● Timely placement of eligible households into available City-owned units. ● Stable housing for residents with supportive service needs. ● Strong housing retention and reduced risk of homelessness. ● Effective day-to-day property management with clear maintenance coordination. ● Strong stewardship of City housing assets.
● A scalable program model that supports future expansion of supportive housing opportunities in Foster City.

Housing Choices 18
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 33 EXHIBIT B

FEE SCHEDULE
Foster City Supportive and Special Needs Housing Program Respondent _________________________________________________.

Frequency of Payment Amount
Program Administration
Property Management Fees to be
paid by the City (if Respondent
proposes property management
of unit)
Labor Rates, if applicable for
property management
Estimated Cost to the City of
Tenant Improvements requested
Estimated Cost to the City of ADU
to be constructed or installed on
property, if requested
Rent Subsidies to be provided by
City of Foster City
Any other costs to the City for
providing services as stated in the
Scope of Work
Total
Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 16 Draft Rehabilitation Plan for Vacant EUPP Unit
Item # Description Notes
1 Electric panel upgrade from 100 amp
to 200 amp
2 Install smart outlet in garage
3 Add insulation to attic
4 Replace roof
5 Replace furnace with electric heat
pump system
Currently, a combination of galvanized and copper,
and likely 50 years old
6 Replace water piping
7 Fix gate on right side of house
8 Interior painting – entire house
9 Exterior painting – entire house
10 Optional: install solar photovoltaic
panels
Reviewing incentives
11 Upgrade water heater to heat pump
system
12 Replace gas stove/oven with electric
convection system
13 Toilets – replace if not low flow
14 Bathrooms - upgrade as needed:
showers, vanities, cabinetry,
faucets, flooring
15 Deep clean
16 Flooring: refinishing as needed
and/or cleaning
17 Bedroom mirrored closet door -
replace
18 Landscaping – weeding, tree
trimming, pruning as needed
Add grab bars to at least one of the bathrooms
Item 9.1

Frank, Rimerman + Co. LLP
Housing Choices Coalition for Persons with
Developmental Disabilities, Inc.
(DBA Housing Choices)
Financial Statements
June 30, 2025 and 2024
Item 9.1

Audit Committee
Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
San Jose, California
INDEPENDENT AUDITOR’S REPORT
Opinion
We have audited the accompanying financial statements of Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices) (the Organization), which comprise the statements of financial position as of June 30, 2025 and 2024, and the related statements of activities and change in net assets, functional expenses, and cash flows for the years then ended, and the related notes to the financial statements.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Organization as of June 30, 2025 and 2024, and the results of its operations and its cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America.

Basis for Opinion
We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the Organization and to meet our other ethical responsibilities in accordance with the relevant ethical requirements relating to our audit. We believe the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the Organization’s ability to continue as a going concern within one year after the date the financial statements are available to be issued.

Item 9.1

Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and, therefore, is not a guarantee an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements, including omissions, are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

In performing an audit in accordance with generally accepted auditing standards, we:
x Exercise professional judgment and maintain professional skepticism throughout the audit.
x Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. x Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Organization’s internal control. Accordingly, no such opinion is expressed. x Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.
x Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the Organization’s ability to continue as a going concern for a reasonable period of time.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control related matters that we identified during the audit.

San Jose, California
December 3, 2025
Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Statements of Financial Position
2025 2024
Current Assets
Cash and cash equivalents 1,604,478 $ 1,460,738
Accounts receivable 908,023 808,573
Prepaid expenses 227,945 191,391
Total current assets 2,740,446 2,460,702
Investments, at fair value 4,201,336 3,299,212
Property and Equipment, net 51,481 59,327
Restricted Cash 1,995 1,995
Deposits 25,024 25,024
Funded Reserves Restricted Cash 105,457 84,202
Operating Lease Right of Use Assets, net 525,182 701,936 Total assets 7,650,921 $ 6,632,398 $
Current Liabilities
Accounts payable 21,355 $ 3,510 $
Accrued expenses 457,113 394,966
Operating lease liability, current portion 180,537 164,845 Total current liabilities 659,005 563,321
Operating Lease Liability, net of current portion 442,052 616,923 Replacement Reserve Payable 18,356 17,101
Tenant Security Deposits 10,383 9,140
Total liabilities 1,129,796 1,206,485
Commitments and Contingencies (Notes 9 and 10)
Net Assets
Without donor restrictions
Undesignated 2,303,810 2,072,493
With board designation 4,201,336 3,326,948
6,505,146 5,399,441
With donor restrictions 15,979 26,472
Total net assets 6,521,125 5,425,913
Total liabilities and net assets 7,650,921 $ 6,632,398 $

LIABILITIES AND NET ASSETS
ASSETS
June 30,
See Notes to Financial Statements
- 3 -
Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Statement of Activities and Changes in Net Assets
Year Ended June 30, 2025
Without Donor With Donor
Restrictions Restrictions Total
Support and Revenue
Service contract fees 8,420,975 $ - $ 8,420,975 $
Contributions of cash and other financial assets 90,059 500 90,559 Contributions of nonfinancial assets 213,241 - 213,241
Rental income 137,313 - 137,313
Utility reimbursement income 22,168 - 22,168
Other income 16,691 - 16,691
Net assets released from restrictions 10,993 (10,993) - Total support and revenue 8,911,440 (10,493) 8,900,947
Expenses
Program services 7,518,371 - 7,518,371
Management and general 731,809 - 731,809
Fundraising 35,042 - 35,042
Total expenses 8,285,222 - 8,285,222
Other Revenue
Net investment return 479,487 - 479,487
Changes in Net Assets 1,105,705 (10,493) 1,095,212
Net Assets, June 30, 2024 5,399,441 26,472 5,425,913
Net Assets, June 30, 2025 6,505,146 $ 15,979 $ 6,521,125 $ See Notes to Financial Statements
- 4 -
Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Statement of Activities and Changes in Net Assets
Year Ended June 30, 2024
Without Donor With Donor
Restrictions Restrictions Total
Support and Revenue
Service contract fees 7,403,974 $ - $ 7,403,974 $
Contributions of cash and other financial assets 183,657 - 183,657 Contributions of nonfinancial assets 202,353 - 202,353
Rental income 133,485 - 133,485
Utility reimbursement income 22,958 - 22,958
Other income 19,447 - 19,447
Net assets released from restrictions 13,292 (13,292) - Total support and revenue 7,979,166 (13,292) 7,965,874
Expenses
Program services 6,645,393 - 6,645,393
Management and general 681,167 - 681,167
Fundraising 36,900 - 36,900
Total expenses 7,363,460 - 7,363,460
Other Revenue
Net investment return 57,369 - 57,369
Changes in Net Assets 673,075 (13,292) 659,783
Net Assets, June 30, 2023 4,726,366 39,764 4,766,130
Net Assets, June 30, 2024 5,399,441 $ 26,472 $ 5,425,913 $ See Notes to Financial Statements
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Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Statement of Functional Expenses
Year Ended June 30, 2025
Program Management
Services and General Fundraising Total
Personnel expenses 6,214,892 $ 534,623 $ 33,036 $ 6,782,551 $ Building rent 365,514 21,388 494 387,396
Equipment rent 8,992 526 12 9,530In-kind rent 213,241 - - 213,241Contract services 53,075 27,182 155 80,412Travel 20,259 653 - 20,912Accounting - 33,500 - 33,500Legal - 11,878 - 11,878Utilities 40,753 343 11 41,107Telephone 25,786 2,275 69 28,130Repairs and maintenance 16,572 12 - 16,584Dues and subscriptions 42,938 32,600 169 75,707Miscellaneous 19,615 32,039 521 52,175Client grants 441,427 - - 441,427Insurance 7,958 28,264 - 36,222Training 229 57 - 286Depreciation and amortization 7,828 18 - 7,846Office supplies 10,036 2,375 58 12,469Computer equipment 14,655 3,184 - 17,839Postage and shipping 12,736 668 509 13,913Marketing 1,865 224 8 2,097 Total expenses 7,518,371 $ 731,809 $ 35,042 $ 8,285,222 $ Percentage of Total Expenses 90% 9% 1% 100%
See Notes to Financial Statements
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Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Statement of Functional Expenses
Year Ended June 30, 2024
Program Management
Services and General Fundraising Total
Personnel expenses 5,542,080 $ 489,871 $ 34,461 $ 6,066,412 $ Building rent 300,094 17,905 476 318,475
Equipment rent 6,792 909 22 7,723In-kind rent 202,354 - - 202,354Contract services 53,689 41,194 207 95,090Travel 15,086 543 12 15,641Accounting - 37,300 - 37,300Legal - 10,000 - 10,000Utilities 31,545 346 14 31,905Telephone 23,098 1,802 62 24,962Repairs and maintenance 25,226 118 - 25,344Dues and subscriptions 39,843 38,110 170 78,123Miscellaneous 19,081 12,155 472 31,708Client grants 337,189 - - 337,189Insurance 4,292 20,761 - 25,053Training 1,461 3,098 - 4,559Depreciation and amortization 2,130 214 - 2,344Office supplies 19,418 4,442 735 24,595Computer equipment 11,529 1,455 - 12,984Postage and shipping 9,448 822 264 10,534Marketing 1,038 122 5 1,165 Total expenses 6,645,393 $ 681,167 $ 36,900 $ 7,363,460 $ Percentage of Total Expenses 90% 9% 1% 100%
See Notes to Financial Statements
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Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Statements of Cash Flows
2025 2024
Cash Flows from Operating Activities
Change in net assets 1,095,212 $ 659,783 $
Adjustments to reconcile change in net assets to net cash provided by operating activities:

Depreciation and amortization 7,846 2,344
Amortization of operating lease right of use assets 176,754 146,994 Net investment return (449,120) 30,862
Changes in operating assets and liabilities:

Accounts receivable (99,450) 18,299
Prepaid expenses (36,554) (40,742)
Deposits - (3,638)
Accounts payable 17,845 (5,108)
Accrued expenses 62,147 10,346
Operating lease liability (159,179) (136,283)
Replacement reserve payable 1,255 1,255
Tenant security deposits 1,243 861
Net cash provided by operating activities 617,999 684,973 Cash Flows from Investing Activities:

Proceeds from sale and distribution of investments - 13,157 Purchase of investments (453,004) (3,343,231)
Purchase of property and equipment - (58,450)
Net cash used in investing activities (453,004) (3,388,524) Net Increase (Decrease) in Cash, Cash Equivalents and Restricted Cash 164,995 (2,703,551) Cash, Cash Equivalents and Restricted Cash, beginning of year 1,546,935 4,250,486 Cash, Cash Equivalents and Restricted Cash, end of year 1,711,930 $ 1,546,935 $ Cash and Cash Equivalents 1,604,478 $ 1,460,738 $
Restricted Cash 1,995 1,995
Funded Reserves Restricted Cash 105,457 84,202
Total Cash, Cash Equivalents and Restricted Cash 1,711,930 $ 1,546,935 $ Years Ended June 30,
See Notes to Financial Statements
- 8 -
Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

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1. Nature of Operations

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices) (the Organization), is a California nonprofit public benefit corporation established in July 1997 to assist people with disabilities.

Mission:

The Organization’s mission is to enhance the lives of people with developmental and other disabilities and their families by creating and supporting quality, affordable housing opportunities.

Program Services:

Housing Choices was founded in 1997 by parents and service providers who recognized that, without access to affordable housing, people with developmental and other disabilities would be unable to make a successful transition from living in the family home to living in their own homes in the community. Finding affordable housing in Santa Clara, Monterey, San Benito, Santa Cruz and San Mateo counties is difficult for anybody, and particularly so for an individual with developmental and other disabilities. The need for the housing navigation service and other services has only grown since the Organization’s founding. The services include:

Housing Advocacy:

The Organization advocates with local jurisdictions and developers of affordable housing to designate a percentage of housing units for rent to people with developmental disabilities (Partner Properties). The Organization has secured and now safeguards long-term commitments for units of affordable housing at different Partner Properties for rent to people with developmental disabilities.

Housing Access:

Individuals with developmental disabilities turn to the Organization for help in navigating the complex maze of affordable rental housing provided by organizations with independent waiting lists and different eligibility rules and procedures. Since 2002, the Organization has provided individual housing advice to people with developmental disabilities and has worked to move individuals into affordable rental housing.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

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1. Nature of Operations (continued)

Program Services: (continued)
Housing Stability:

The Organization promotes individual housing stability and safeguards the long-term availability of rental units at Partner Properties by providing onsite resident support services for people with developmental disabilities. The Organization helps these residents understand and comply with lease terms and property rules, and prevents evictions by resolving problems with neighbors, roommates, and property managers. The Organization sponsors regular workshops and social events for residents to foster leadership and create supportive communities of friends and neighbors.

Housing Case Management for Homeless People with Developmental Disabilities:

The Organization assists a small, but growing, caseload of homeless people with developmental disabilities to remain safe, help them access emergency housing and other community resources, and apply for permanent supportive housing. The Organization is a member of the Continuum of Care System, a coordinated effort to help homeless people with disabilities obtain permanent supportive housing, in the counties of Santa Clara, San Benito, Monterey, and Santa Cruz, California.

2. Significant Accounting Policies

Financial Statement Presentation:

The Organization prepares its financial statements in accordance with accounting standards for not-for-profit organizations and in accordance with accounting principles generally accepted in the United States of America (U.S. GAAP). U.S. GAAP requires not-for-profit organizations to segregate their assets, liabilities and operations into two categories: with donor restrictions and without donor restrictions. Net assets without donor restrictions consist of net assets for which there are no donor-imposed restrictions and funds designated by the Organization’s Board of Directors (the Board) for special purposes. Net assets with donor restrictions consist of amounts that are restricted by the donor for specific purposes or for subsequent periods.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

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2. Significant Accounting Policies (continued)
Use of Estimates:

The preparation of financial statements in conformity with U.S. GAAP requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of support, revenue and expenses during the reporting period. Actual results could differ from those estimates. Significant estimates include the collectability of accounts receivable.

Revenue Recognition:

The Organization accounts for its revenue-generating activities under Financial Accounting Standards Board (FASB) issued Accounting Standards Codification (ASC) Topic 606, Revenue from Contracts with Customers (Topic 606). The Organization determines revenue recognition through the following steps:
- Identification of the contract or agreement with a customer - Identification of the performance obligations in the contract or agreement - Determination of the transaction price
- Allocation of the transaction price to the performance obligations in the contract or agreement - Recognition of revenue when, or as, performance obligations are satisfied.

The Organization recognizes support and revenue on the accrual method of accounting. Service contract fees from the Regional Center are recognized as revenue in the period in which the service is provided. Rental and utility reimbursement income is recognized in the period the services are provided, which aligns with the period of the related tenant leases.

Contributions:

The Organization recognizes contributions and pledges as revenue in the period the donor makes a promise to give that is, in substance, unconditional. Contributions and pledges without donor restrictions or with donor restrictions that expire in the fiscal year in which the support is received are reported as increases in net assets without donor restrictions. All other donor restricted contributions are reported as increases in net assets with donor restrictions depending on the nature of the restrictions. When a restriction as to time or use expires, net assets with donor restrictions are reported as net assets released from donor restrictions on the statements of activities and changes in net assets.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

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2. Significant Accounting Policies (continued)
Contributions: (continued)
From time to time the Organization receives grants from the U.S. government. The grants received from the US government are subject to certain conditions and restrictions, which are met by incurring qualifying expenses. Revenue from such grants is recognized when the funds have been expended in accordance with grant requirements, until which time they are recorded as refundable advance in the statement of financial position. For unconditional grants, revenue is recognized as contribution revenue that increases net assets with donor restrictions at the time the grant is received or pledged, and the funds are released from restriction when the qualifying expenses have been incurred.

Contributed Nonfinancial Assets:

U.S. GAAP requires contributions from donors be reported on the Statement of Activities and Change in Net Assets as either contributions of cash and other financial assets or nonfinancial assets.

Not-for-profit entities are required to provide details as to the types of nonfinancial assets received, any donor imposed restrictions on the assets, whether the contributed nonfinancial assets were either monetized or utilized during the reporting period, the entity's accounting policy for monetizing the assets instead of utilizing the assets, and a description of the valuation techniques and inputs used to arrive at a fair value measurement for the donated assets at initial recognition.

The Organization receives below-market-rent on buildings, which they manage and rent out to its clients at below-market-rent. The leases on these buildings are month-to-month and the Organization is responsible for processing all maintenance needs and for payment of common area maintenance charges, which is charged monthly. The Organization records the fair value of donated rent, which is the difference between the fair value of the lease and the amount of rent paid, it receives annually (Note 8).

Statements of Functional Expenses:

The costs of providing the Organization’s various programs and services have been summarized on a functional basis in the statements of functional expenses. Direct expenses are allocated based on the related program or service benefited. Indirect expenses, such as personnel expenses, consultant expenses and office supplies are allocated based on employee labor hours, while indirect expenses, including building rent, are allocated based on the square footage used by the program or service benefited.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

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2. Significant Accounting Policies (continued)
Cash and Cash Equivalents:

For purposes of the statement of cash flows, the Organization considers all highly liquid instruments purchased with an original maturity of three months or less to be cash equivalents. Cash and cash equivalent balances held temporarily with brokerage firms are considered investments.

Restricted Cash:

At June 30, 2025 and 2024, the Organization had restricted cash in the amount of $1,995, which is to be loaned out to qualifying residents in need of security deposit assistance.

Investments and Investment Return:

Investment income is recorded net of external and direct internal investment related expenses on the accrual method of accounting and dividends are recorded at the dividend date. Realized gains and losses on investments represent the difference between the original cost of the investments and the price on the date of sale or disposal. Unrealized gains and losses represent the difference between the current fair value of the investments and their cost basis if purchased during the years, or their value at the beginning of the year. The difference between the original cost, if purchased during the year, or the fair value at the beginning of the year and the estimated fair value at the end of the year represents unrealized gain or loss. Unrealized gains and losses are included in investment income or loss.

Fair Value Measurement:

The Organization uses a three-level hierarchy for fair value measurement based on the nature of inputs used in the valuation of an asset or liability at the measurement date. The three-level hierarchy prioritizes within the measurement of fair value, the use of market-based information over entity-specific information. Fair value focuses on an exit price and is defined as the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. The inputs or methodology used for valuing assets or liabilities are not necessarily an indication of the risk associated with those assets or liabilities.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

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2. Significant Accounting Policies (continued)
Fair Value Measurement: (continued)
The three-level hierarchy for fair value measurement is defined as follows:

Level I: Inputs to the valuation methodology are quoted prices (unadjusted) for identical assets or liabilities in active markets.

Level II: Inputs to the valuation methodology include quoted prices for similar assets and liabilities in active markets, and inputs that are observable for the asset or liability, either directly or indirectly.

Level III: Inputs to the valuation methodology are unobservable and significant to the fair value measurement.

An asset or liability’s categorization within the fair value hierarchy is based upon the lowest level of input that is significant to the fair value measurement.

Investments are traded on national security exchanges and are valued at closing market prices on the date closest to June 30. As of June 30, 2025, all investments have readily determinable fair values and are categorized under Level I of the fair value hierarchy (Note 5).

Concentration of Credit Risk:

Financial instruments that potentially subject the Organization to concentration of credit risk consist primarily of cash and cash equivalents, investments, and accounts receivable. The Organization maintains its cash, cash equivalents and restricted cash deposits with two major U.S. financial institutions. The Organization’s cash and cash equivalent deposits with each financial institution are insured up to $250,000 by the Federal Deposit Insurance Corporation (FDIC). Cash and cash equivalents and restricted cash held in financial institutions exceeded the amount insured by the FDIC by $1,495,248 at June 30, 2025 (1,457,533 at June 30, 2024). Investments held with a brokerage firm are insured by the Securities Investor Protection Corporation (SIPC) for up to $500,000 ($250,000 for cash deposits). The Organization maintains its investments at one major brokerage firm. The balances at the major brokerage firm exceed the insured limit by $3,701,336 at June 30, 2025 ($2,799,212 at June 30, 2024). To date, the Organization has not experienced any losses on its cash and cash equivalents deposits through June 30, 2025.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

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2. Significant Accounting Policies (continued)
Accounts Receivable:

Accounts receivable are contract assets derived from services provided to customers. Accounts receivable were $908,023 and $808,573 at June 30, 2025 and 2024, respectively ($826,872 at June 30, 2023). Accounts receivable are unsecured; however, management performs ongoing evaluations of the creditworthiness of its customers and maintains a reserve for credit losses as needed. The Organization considers its receivables to be fully collectible; accordingly, no allowance for doubtful accounts is considered necessary.

Credit Losses:

The Organization accounts for credit losses in accordance with FASB ASC Topic 326, Financial Instruments – Credit Losses. The standard requires all entities to evaluate, on an ongoing basis, future expected credit losses for financial instruments recorded at amortized cost. The Organization measures and recognizes credit losses based on historical experience, an evaluation of customer credit worthiness, and the use of reasonably supportable forecasted conditions to determine collectability of its accounts receivable.

Concentration in Funding Sources:

In fiscal 2025, 74% of support and revenue was received through funding from San Andreas Regional Center (the Regional Center) (78% in fiscal 2024). The Regional Center is a communitybased, private nonprofit corporation that is funded through the State of California’s Department of Developmental Services. In fiscal 2025 and 2024, the revenue received from the Regional Center was $6,917,210 and $6,287,863, respectively. Other support and revenue is received from various donors and grantors and from rental income.

In July 2025, Congress passed the One Big Beautiful Bill Act of 2025, which was then signed into law. The law may have an indirect impact on revenue received by the Organization from the Regional Center. Management has evaluated the potential risk and does not currently expect the legislation to affect the Organization’s revenue streams. However, management will continue to monitor how implementation unfolds and assess any potential impact on the Organization’s activities.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

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2. Significant Accounting Policies (continued)

Property and Equipment:

The Organization capitalizes property and equipment in excess of $2,500. Purchased property and equipment is recorded at cost. Donated property and equipment is recorded at estimated fair value on the date of donation. Property and equipment are depreciated over the estimated useful lives, ranging from three to seven years. Leasehold improvements are amortized over the lesser of the asset’s estimated useful life or remaining lease term.

Accounting for Impairment of Long-Lived Assets:

Long-lived assets consist of property and equipment and right of use assets. The Organization reviews its long-lived assets for impairment whenever events or changes in circumstances indicate the carrying value of assets may not be recoverable. Recoverability of assets held and used is measured by comparison of the carrying amount of an asset to future net cash flows expected to be generated by the asset. If such assets are considered to be impaired, the impairment to be recognized is measured by the amount by which the carrying amount of the assets exceeds the fair value of the assets. Assets to be disposed of are reported at the lower of their carrying cost amount or fair value less cost to sell. The Organization has not recognized an impairment loss through June 30, 2025.

Income Taxes:

The Organization has been determined to be exempt from federal and California income taxes under Section 501(c)(3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code, respectively. As a result, no provision for federal or state income taxes has been provided for in the accompanying financial statements.

The Organization applies the provisions set forth in FASB ASC Topic 740, Income Taxes, to account for the uncertainty in income taxes. The Organization assessed all income tax positions taken where the statute of limitations remains open. Examples of these tax positions include the Organization’s tax-exempt status and potential sources of unrelated business taxable income, which would be subject to income taxes. The Organization believes that its tax filing positions will be sustained upon tax examinations; therefore, no liability for unrecognized income tax benefits has been recorded at June 30, 2025 or 2024.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

- 17 -

2. Significant Accounting Policies (continued)

Board Designated Operating Reserve Fund:

Because the Organization's funding sources are overly concentrated in the Regional Centers’ system, any significant change in Regional Center funding policies would be disruptive to the Organization.

Therefore, to allow for an orderly transition if a disruption in the Regional Centers’ state funding does occur, the Board has created a Board-designated operating reserve fund and a process for regularly reviewing current cash needs to determine whether it is feasible to increase the operating reserve fund.

At June 30, 2025 and 2024, $4,201,336 and $3,299,212, respectively, has been designated as the Board designated operating reserve fund.

Leases:

The Organization accounted for its leases in accordance with FASB ASC Topic 842, Leases, which requires all entities that lease assets with terms greater than twelve months to capitalize the assets as operating lease right of use (ROU) assets and operating lease liabilities on the statement of financial position. The Organization leases office space at four locations and copiers under operating lease agreements. These leases are included in the operating right of use assets and operating lease liabilities presented in the statement of financial position (Note 9).

The Organization has elected not to capitalize operating leases with terms of twelve months or less.

For the Organization’s lease agreements with lease and non-lease components, the Organization elected the practical expedient to account for these as a single lease component for all classes of assets.

Reclassifications:

Certain reclassifications have been made to prior year amounts to conform to current year presentation with no effect to changes in net assets.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

- 18 -

3. Liquidity and Availability of Resources
The table below represents assets available for general expenditures within one year at June 30:
2025 2024
Cash and cash equivalents $ 1,604,478 $ 1,460,738
Restricted cash 1,995 1,995
Accounts receivable 908,023 808,573
Investments 4,201,336 3,299,212
Financial assets available to meet general expenditures 6,715,832 5,570,518

Less amounts not available to be used within one year:

Restricted cash 1,995 1,995
Funds received from donors restricted for use (Note 7) 15,979 26,472

Financial assets available to meet general expenditures within one year
$ 6,697,858 $ 5,542,051
The Organization monitors liquidity and availability of its resources on an ongoing basis to ensure adherence to donor restrictions, contractual commitments and legal requirements for use of funds.

The Organization has certain donor-restricted assets limited to use which are not available for general operations. Accordingly, these assets have been included above as unavailable for general expenditure within one year. The Board has designated an operating reserve fund which may be released at any time to meet general expenditures within the current year.

4. Funded Reserves

The Organization is required to maintain replacement and operating reserves in accordance with its three lease agreements: two of which are with HOPE Services, a San Jose, California not-for-profit organization, for the 776 Solano and 949 Toledo homes and one of which is with the County of Santa Cruz for the Cabrillo Commons home. Reserve funding and withdrawals are dictated by the terms of the properties’ respective lease agreements.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

- 19 -

4. Funded Reserves (continued)
The reserve balances are as follows at June 30, 2025:

Operating Replacement Total
Reserves Reserves Reserves
Cabrillo Commons $ 5,278 $ 18,356 $ 23,634
949 Toledo 9,318 28,010 37,328
776 Solano 10,663 33,832 44,495
$ 25,259 $ 80,198 $ 105,457
The reserve balances are as follows at June 30, 2024:

Operating Replacement Total
Reserves Reserves Reserves
Cabrillo Commons $ 7,186 $ 17,101 $ 24,287
949 Toledo 7,268 20,332 27,600
776 Solano 8,204 24,111 32,315
$ 22,658 $ 61,544 $ 84,202
The replacement reserve payable represents the Cabrillo Commons amount payable to the lessors.

The replacement reserves for the 776 Solano and 949 Toledo homes only require the net cash funded in excess of the amount required to be maintained in the operating reserve.

5. Investments
The following table presents the financial instruments carried at fair value at June 30, 2025:

Level I Level II Level III Total
Cash and cash equivalents $ 43,945 $ - $ - $ 43,945
Exchange traded funds 3,947,209 - - 3,947,209
Mutual funds 210,182 - - 210,182
$ 4,201,336 $ - $ - $ 4,201,336
Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

- 20 -

5. Investments (continued)
The following table presents the financial instruments carried at fair value at June 30, 2024:

Level I Level II Level III Total
Cash and cash equivalents $ 25,485 $ - $ - $ 25,485
Exchange traded funds 3,273,727 - - 3,273,727
$ 3,299,212 $ - $ - $ 3,299,212
The following is a reconciliation of the investments beginning and ending balance for the years ended June 30, 2025 and 2024:
2025 2024
Investments, beginning balance $ 3,299,212 $ -
Purchases of investments 450,000 3,250,000
Interest and dividends 108,778 88,231
Net realized gain 3,005 10,106
Net unrealized gain (loss) 367,704 (40,968)
Less: Investment expenses 27,363 8,157
Investments, ending balance $ 4,201,336 $ 3,299,212

6. Property and Equipment

Property and equipment consists of the following at June 30:

2025 2024
Computer equipment $ 34,753 $ 34,753
Furniture and fixtures 35,641 35,641
Software 3,265 3,265
Leasehold improvements 60,952 60,952
Office equipment 2,153 2,153
136,764 136,764
Less accumulated depreciation and amortization 85,283 77,437 $ 51,481 $ 59,327
Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

- 21 -

7. Net Assets with Donor Restrictions
Net assets with donor restrictions are restricted by donors for the following purposes or future periods at June 30:

2025 2024
Bill Akers resident assistance fund $ 36 $ 36
Bernini loan fund 1,995 1,995
Wishbook 116 10,764
Application fees 155 -
Destination home 13,677 13,677
$ 15,979 $ 26,472
The Bernini Loan Fund consists of net assets for which the original value of $23,475 was stipulated by donors to be loaned out to qualifying residents in need of security deposit assistance. It is not the Organization’s responsibility to reimburse the Bernini Loan Fund when loans are deemed uncollectible.

For fiscal 2025 and 2024, the Organization did not have any uncollectible loans from the Bernini Loan Fund. The remaining balance as of June 30, 2025 and 2024 was $1,995.

Net assets were released from donor restrictions by incurring expenses satisfying the restricted purpose or by occurrence of other events specified by donors, including the passage of time. In fiscal 2025, net assets of $10,993 were released from purpose restrictions for operations ($13,292 released in fiscal 2024).

8. Contributions of Nonfinancial Assets

Contributions of nonfinancial assets consist of below market lease payments that are recorded as contributions of nonfinancial assets and in-kind rent expense in the statements of activities for the fiscal year ended:

2025 2024
Cabrillo Commons $ 34,189 $ 33,063
Bayshore 205 101,652 94,290
776 Solano 36,600 35,400
949 Toledo 40,800 39,600
$ 213,241 $ 202,353
Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

- 22 -

8. Contributions of Nonfinancial Assets (continued)
The Organization determines the value of discounted rent based on the original lease or, if not defined, the current estimated market rent of a comparable property. The housing units leased are used to provide housing access and stability to its clients. Use of the housing units is restricted for use by the Organization in fulfilling its mission to provide housing to those in need.

9. Commitments and Contingencies

Leases:

The Organization leases office facilities in Watsonville, San Jose, Salinas, and Palo Alto, California under non-cancelable operating leases which expire at various dates through April 2029.

Additionally, the Organization leases copiers under non-cancelable operating leases which expire at various dates through November 2028. The Organization capitalizes all these leases under Topic 842.

The ROU assets and liabilities were calculated using risk-free discount rates of 0.21%-4.64%. At June 30, 2025, the remaining weighted average lease term was 39.92 months and the weightedaverage discount rate was 2.39%.

As of June 30, 2025 and 2024, the ROU assets had a balance of $525,182 and $701,936, respectively, as shown in noncurrent assets on the statements of financial position.

The corresponding current and noncurrent lease liabilities were $180,537 and $442,052, respectively, ($164,845 and $616,923, respectively, as of June 30 2024), as presented on the statements of financial position, and are collateralized by the leased facilities. The Organization's ROU assets are amortized ratably over the term of the leases.

Minimum lease payments under non-cancelable leases are as follows for years ending June 30:
2026 $ 191,704
2027 196,950
2028 202,485
2029 57,789
648,928
Less amount representing interest 26,339
Total ROU liabilities 622,589
Less current portion 180,537
Noncurrent portion $ 442,052
Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

- 23 -

9. Commitments and Contingencies (continued)
The Organization also leases various office space under short-term operating leases, typically on a month-to-month basis. These facility leases are classified as operating leases under Topic 842; however, the Organization has elected to not capitalize leases with terms of twelve months or less and, as a result, no operating lease ROU assets or operating lease liabilities have been recorded through June 30, 2025 for these leases.

In fiscal 2025 and 2024, total building rent expense for all leases was $387,396 and $318,475, respectively.

In fiscal 2025 and 2024, cash paid for amounts included in the measurement of operating lease liabilities was approximately $187,863 and $145,230, respectively.

Contingencies:

Grants and contracts awarded to the Organization are subject to the funding agencies’ criteria, contract terms and regulations under which expenditures may be charged and are subject to audit under such terms, regulations and criteria. The audits may determine that certain costs incurred in connection with the grants and contracts do not comply with the established criteria that govern them. In these cases, the Organization could be held responsible for amounts due to the funding sources for the costs or be subject to a reduction of future funding in the amount of the disallowed costs.

Management does not anticipate any materially questioned costs for the grants and contracts administered through June 30, 2025. The Organization would be responsible for any expenditures of its restricted grants and contracts that cannot be covered by additional grant funds or from other sources.

10. Retirement Plan

The Organization has a defined contribution retirement plan (the Plan) established under the provisions of Section 401(k) of the Code. The Plan requires the Organization to make contributions that match employee contributions who contribute 3% of eligible employee compensation, an additional 0.5% for employees who contribute 4% and an additional 0.5% for employees who contribute 5%, for a maximum match of 4%. Employees are eligible to participate after a month of employment, and contributions vest immediately. In fiscal 2025 and 2024, the Organization’s contributions to the Plan were $122,160 and $126,647, respectively.

Item 9.1

Housing Choices Coalition for Persons with Developmental Disabilities, Inc. (DBA Housing Choices)
Notes to Financial Statements

- 24 -

11. Subsequent Events
Management has reviewed subsequent events and transactions that occurred after the statement of financial position date through December 3, 2025. The financial statements include all events or transactions, including estimates, required to be recognized in accordance with U.S. GAAP.

Management has determined that there are no unrecognized subsequent events that require additional disclosure.

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Item 9.1

City of Foster City RequestforProposals (RFP)
Foster City Supportive and Special Needs Housing Program 16 Draft Rehabilitation Plan for Vacant EUPP Unit
Item # Description Notes
1 Electric panel upgrade from 100 amp
to 200 amp
2 Install smart outlet in garage
3 Add insulation to attic
4 Replace roof
5 Replace furnace with electric heat
pump system
Currently, a combination of galvanized and copper,
and likely 50 years old
6 Replace water piping
7 Fix gate on right side of house
8 Interior painting – entire house
9 Exterior painting – entire house
10 Optional: install solar photovoltaic
panels
Reviewing incentives
11 Upgrade water heater to heat pump
system
12 Replace gas stove/oven with electric
convection system
13 Toilets – replace if not low flow
14 Bathrooms - upgrade as needed:
showers, vanities, cabinetry,
faucets, flooring
15 Deep clean
16 Flooring: refinishing as needed
and/or cleaning
17 Bedroom mirrored closet door -
replace
18 Landscaping – weeding, tree
trimming, pruning as needed
Add grab bars to at least one of the bathrooms
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 1 City of Foster City Request for Proposals
“Rehabilitation of City-Owned Residential EUPP Property” RFP Schedule
Release Date: August 20, 2026
Deadline for Questions/Comments: September 8, 2026
Proposals Due: September 11, 2026
Please send questions, comments, and proposals via email to:
[email protected] Nori Jabba, Housing and Sustainability Manager Please write “RFP for Rehabilitation of City-Owned Residential EUPP Property” in the subject line of your email.

OFFICIAL CONTACT:

Nori Jabba
Housing and Sustainability Manager
City of Foster City
Community Development
610 Foster City Boulevard
Foster City, CA 94404
650-286-3230
[email protected]
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 2 Contents

1. SUMMARY ......................................................................................................................... 3

2. SITE TOUR ........................................................................................................................ 3

3. BACKGROUND .................................................................................................................. 3

4. LIST OF ATTACHMENTS................................................................................................... 4

5. GENERAL PROVISIONS AND CONDITIONS..................................................................... 4

6. TIMELINE ........................................................................................................................... 5

7. SCOPE OF WORK ............................................................................................................. 5

8. CONTRACTOR REQUIREMENTS...................................................................................... 6

9. PROPOSAL REQUIREMENTS........................................................................................... 6

10. PROPOSAL SELECTION CRITERIA AND PROCEDURE................................................... 7 Attachment 1.............................................................................................................................. 8 Attachment 2.............................................................................................................................11 Attachment 3.............................................................................................................................12 Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 3 1. SUMMARY
The City of Foster City (“City” or “Foster City”) is requesting proposals from qualified general contractors interested in overseeing and performing construction and rehabilitation services for one (1) single-family home that is part of the City’s Existing Unit Purchase Program (EUPP). While there are four (4) properties consisting of six (6) units in the program, the RFP covers rehabilitation of one (1) EUPP property at this time located at 398 Chesapeake Avenue.

The Contract term will be for one (1) year with an understanding that the rehabilitation work for the unit shall be performed commencing upon execution of the Agreement and completed within six (6) months of execution of the Agreement to the extent feasible.

Eligible firms are invited to submit proposals by the deadline date of September 11, 2026.

City of Foster City owns six (6) EUPP units, including two (2) single-family homes and two (2) duplex properties, each with two (2) residential units. These units were purchased by the City between 1997 and 2009. The units range in size from 1,290 to 2,000 square feet (SF) in size and include two (2) bedrooms to five (5) bedrooms and. These units are in various locations throughout the City of Foster City. This RFP is for the EUPP property located at 398 Chesapeake Avenue.

Table 1. EUPP Unit Summary
Address Type of
Structure
SF Year
Built
Bedrooms Bathrooms Attached
Garage
398 Chesapeake Ave. Single-family 1,290 1971 3 2 2-car
833 Gull Ave. Single-family 1,920 1965 5 2 2-car
631 Comet Drive Duplex 1,800 1964 3 2 2-car
633 Comet Drive Duplex 2,000 1964 2 2 2-car
833 Comet Drive Duplex 1,800 1964 3 2 2-car
835 Comet Drive Duplex 2,000 1964 2 2 2-car
The draft rehabilitation plan for 398 Chesapeake is included with this RFP as Attachment 1.

The rehabilitation plan includes interior and exterior painting, plumbing and electrical upgrades, a new roof, and various other work needed due to wear and tear after a long-term tenancy.

2. SITE TOUR
Respondents are required to attend the site tour of the unit located at 398 Chesapeake prior to submitting a proposal. The site tour is tentatively scheduled for August 31, 2026, at 10:00am. Advance registration is required by emailing [email protected]. Please indicate “Site Tour” in the subject line of your email. If you are unable to make the scheduled site tour date, please contact Nori Jabba to make other arrangements. The Site Tour Agreement (Attachment 2) must be submitted on or before the date of the site tour.

3. BACKGROUND
Incorporated in 1971, the City of Foster City is a planned community in San Mateo County, Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 4 California. Foster City is a General Law City with a Council-Manager form of government. It is approximately four square miles, located about 25 miles south of San Francisco and 30 miles north of Silicon Valley, with easy access from Highway 101 and Highway 92.

Foster City is a culturally diverse community of roughly 33,000 residents. It has limited space for growth in both residential and commercial areas. The developed portion of Foster City is protected from flooding by an approximately 43,000-linear-foot (8-mile) levee system that surrounds the City along the bayfront and an interior lagoon that serves as a drainage detention basin.

The City of Foster City purchased six (6) single-family and duplex EUPP units between 1997 and 2009 to provide lower-income housing for larger families. The City also purchased the 22-unit building located at 501 Pilgrim Drive in 2022 for workforce and below market rate housing. The Workforce Housing Property and other EUPP units are not included in this RFP.

Location
Foster City is located midway between San Francisco and San Jose on the western shoreline of the San Francisco Bay, east of U.S. 101, which provides convenient access to the San Francisco Airport and San Francisco to the north and Santa Clara County to the south. The City is bisected by State Route 92 (the J. Arthur Younger Freeway), which runs between Half Moon Bay to the west and Highway 880 to the east via the San Mateo-Hayward Bridge. The City encompasses 12,345 acres, of which 9,726 acres are part of San Francisco Bay and Belmont Slough, and 2,619 acres are land area.

California Labor Code 1720
While Contractors responding to this RFP must comply with California Labor Code 1720 Public Works, the City believes the EUPP units do not meet the definition of a public works project, and they are exempt pursuant to section (c)(4). For more information, see California Code, LAB 1720.

4. LIST OF ATTACHMENTS

1. Rehabilitation Plan for 398 Chesapeake Avenue

2. Site Tour Agreement

3. Sample Agreement

5. GENERAL PROVISIONS AND CONDITIONS
The City reserves the right to:

1. Reject any and all responses.

2. Negotiate with more than one contractor.

3. Waive minor irregularities in a response.

4. Cancel, revise, or extend this solicitation.

5. Revise the Agreement and/or Rehabilitation Plan prior to final approval.

6. Request additional information on any response beyond that required by this RFP.

7. Modify the selection process outlined in this RFP upon written notification to all respondents who have not been rejected at the time of modification.

8. Request substitution of subcontractors.

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 5 Should discrepancies or omissions be found in this RFP, or should there be a need for clarification, questions, or comments regarding this RFP, they must be received by the deadline listed below and sent to Nori Jabba, Housing and Sustainability Manager, at [email protected].

6. TIMELINE
RFP Timeline
The RFP timeline is provided for the convenience of the Proposers but may be subject to change at any time by the City. Any such changes will be stated in an addendum to this RFP. The tentative RFP timeline is as follows:

RFP ACTION DATE
RFP Issued August 20, 2026
Site Tour August 31, 2026, 10:00 am or by appointment
Deadline for questions and
clarifications September 8, 2026, 5:00 pm
Proposals Due September 11, 2026, 5:00 pm
Contractor Interviews September 14-15, 2026
Finalist Identified September 17, 2026
City Council Review and
Approval October 5, 2026
Work commences Following execution of the Agreement
Work completion No more than six (6) months following execution of agreement

7. SCOPE OF WORK
The requested bid for the Scope of Work is for rehabilitation of 398 Chesapeake Avenue.

The following tasks are associated with this RFP:

Task 1: General Contracting of Project – Kickoff meeting At the start of the project, the Contractor will participate in a kick-off meeting with City staff to review objectives, roles, communication procedures, and reporting expectations. The Contractor will work with staff to refine and confirm the Project timeline. Ongoing project management responsibilities include regular check-ins, progress updates, coordination, budget tracking, and responsive communication.

Task 2: Rehabilitation Project Management
The Contractor will manage all project tasks, including selection of subcontractors, payments to subcontractors, purchasing of materials and supplies associated with the project, construction, and installation. In addition, the General Contractor will be responsible for coordinating with the City’s Building Division and obtaining all required permits and inspections. Permit fees will be waived. See Attachment 1 for project details.

Task 3: Reporting and Records Management
The Contractor will maintain accurate and complete records of all Program activities, including product warranties. The Contractor will provide documents to the City as requested.

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 6 Task 4: Future Project Management, if requested
The Contractor will manage all project tasks, including selection of subcontractors, payments to subcontractors, purchasing of materials and supplies associated with the project, construction, and installation. In addition, the General Contractor will be responsible for coordinating with the City’s Building Division and obtaining all required permits and inspections. Permit fees will be waived. The contractor acknowledges that the project may be subject to bidding pursuant to the City of Foster City’s contracting policies, and that a Contract Amendment may be needed for future project work.

8. CONTRACTOR REQUIREMENTS
Firms responding to this RFP must meet the following requirements:
□ The firm holds a General Contractor’s License and a Residential Remodeling Contractor license (B-2 or some other equivalent level). □ The firm has at least five (5) years of experience in remodeling and/or rehabilitating single-family and/or multi-family homes in San Mateo County. □ The firm has not had any significant penalties or judgements levied against them through the California Contractors State License Board in the last five (5) years.
□ Any subcontractors that will be used and the subcontractor’s relevant certifications and licenses for work to be performed.
□ The firm can meet the insurance requirements and agrees to provide insurance certificates within seven (7) days, if selected. □ The firm can enter into an Agreement with the City of Foster City, in a similar form to the one included in this RFP, if selected.
□ The firm can meet the rehabilitation schedule of completion of the job within six (6) months from the date of execution of the Agreement with the City of Foster City.
□ The firm agrees to obtain all required permits and inspections using the City’s eTRAKiT system. The firm certifies that all work will be performed in compliance with applicable California Building Standards (Cal.Code Regs., Title 24), the California Labor Code, as well as the City’s Municipal Code and other local law.
□ The firm agrees to hold a Foster City Business License during the term of the project. The License must be obtained within seven (7) days of execution of the Agreement with the City of Foster City.

9. PROPOSAL REQUIREMENTS
Contractors interested in submitting a proposal should respond to this RFP with a written proposal that provides all requested information. The proposal will be considered complete only if it includes all the items listed under the Proposal Requirements.

1. Title Page/Cover Letter
Include the RFP title; firm name; primary contact person; mailing address; phone number; email address; and submission date. Provide a brief letter introducing the firm, summarizing its interest in the Program, and outlining the firm’s key qualifications.

Please include your firm’s relevant license number(s).

2. Company Background and Experience
Describe the firm’s history, areas of expertise, and experience providing services similar Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 7 to those requested. Include years in business, examples of similar projects and locations.

3. Project Team and Key Personnel
Identify the individuals who will work on the Projects, their roles, and relevant qualifications.

4. References
Provide three (3) references, including contact names, phone numbers, and email addresses. Please indicate if your firm has had any experience working with a municipality.

5. Disclosure of Existing or Potential Conflicts of Interest Disclose any actual or potential conflicts of interest related to the firm or its staff in the cover letter. If there are no conflicts, please include a statement of no conflict of interest.

6. Acknowledgement of RFP Requirements
Provide a statement that your firm meets the following requirements. Please list any exceptions and provide an explanation for each exception.

7. Disclosure of Penalties and Judgements
Please disclose any penalties or judgements levied against the firm by the California Contractors License Board since the firm’s inception.

8. Project Bid
Include your proposed costs for the Rehabilitation Project Plan. Please add any additional work and proposed fees that you believe should be provided.

10. PROPOSAL SELECTION CRITERIA AND PROCEDURE
Responses to this RFP will be evaluated based on the criteria as stated below. Staff will make a recommendation to the City Council for approval of the recommended firm.

Responding contractors and/or teams will be evaluated based on the following criteria:

1. Quality and completeness of the proposal; and

2. Costs to the City associated with the Proposed Scope of Work; proposals will be ranked in order from lowest to highest cost; and

3. Experience providing the services included in the proposal; and

4. Experience working with municipalities; and

5. Quality of references provided; and

6. The number and extent of exceptions to RFP requirements, if any Top-ranked firms may be invited to an interview. Following interviews, staff will recommend the highest-ranked firm to the Foster City’s City Council for contract award.

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 8 Attachment 1
Draft Rehabilitation Project for
398 Chesapeake Avenue, Foster City, CA 94404
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 9 Rehabilitation Plan for 398 Chesapeake Avenue
Item # Description Notes Quote
1 Electrical upgrades:
panel upgrade from
100 amps to 200 amps;
outlet upgrades with
grounds; install proper
outlets in garage for EV
charging*
Age 17 years; original
panel >40 years.
2 Add insulation to attic
3 Replace roof Composite, life of new
composite roof should be
at least 20 years; prefer

30. 4 Replace furnace with
electric heat pump
system*
5 Replace water piping Currently a combination
of galvanized and copper
and likely >50 years old
6 Fix gate on right side of
house
7 Interior painting
8 Exterior painting
9 Upgrade water heater
to heat pump system*
10 Replace gas
stove/oven with electric
convection system*
11 Bathrooms remodels:
flooring, lighting, vanity,
toilet, shower, sink, etc.
12 Kitchen remodel:
cabinets, flooring,
lighting, sink, etc.
13 Replace mirrored closet
door in bedroom
14 Replace appliances* Washer, Dryer, Fridge,
Dishwasher, Microwave -
all energy star
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 10 Item # Description Notes Quote
15 Window coverings Provide for all windows -
rods plus blackout
curtains for bedrooms,
vinyl horizontal or vertical
blinds for living room,
family room
16 Install photovoltaic
panels
17 Floors – refinish
18 Miscellaneous repairs,
replacements
Various walls, hardware,
floor, etc.

Please provide any additional recommended work:

Subtotal Cost
Project Management
Total Cost
Contingency - indicate
percentage
Total Cost
*Energy efficiency upgrades
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 11 Attachment 2
Site Tour Agreement
City of Foster City
Site Tour Agreement
398 Chesapeake Avenue, Foster City, CA 94404
I, ____________________________, the undersigned, a participant (“PARTICIPANT”) of a site tour (“Site Tour”) held at 398 Chesapeake Avenue, Foster City, CA 94404. as part of the Request for Proposal for Rehabilitation of City-Owned Units (“Project”), to the fullest extent allowed by law, hereby agree to defend, indemnify, and save harmless CITY, its Council, boards, commissions, officers, employees, directors, volunteers and agents (collectively “Indemnitees”), from and against any and all claims, suits, actions liability, loss, damage, expense, injury (including, without limitation, economic harm, injury to or death of any person, including an employee of PARTICIPANT or its contractors or subcontractors), cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, at law or equity, (collectively “Claims”) which may be brought against, or suffered or sustained by any Indemnitees that arise out of, pertain to, or relate to the Site Tour, including negligence, recklessness, or willful misconduct of PARTICIPANT, any contractor, subcontractor, anyone directly or indirectly employed or retained by them, or anyone that they control. In the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the PARTICIPANT shall meet and confer with other parties regarding unpaid defense costs.

The duty of PARTICIPANT to indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code; provided, however, that nothing herein contained shall be construed to require PARTICIPANT to indemnify City of Foster City, its Council, boards, commissions, officers, employees and agents against any responsibility or liability in contravention of Section 2782 of the California Civil Code.

PARTICIPANT’S responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

The defense and indemnification obligations of this agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained within this Agreement.

PARTICIPANT:

Name: ________________________________________
Date: _________________________________________
Firm represented: _______________________________
Signature: _____________________________________
Email: ________________________________________
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 12 Attachment 3
Sample DRAFT Agreement
PROFESSIONAL SERVICES AGREEMENT – MAINTENANCE, REPAIR, OR LANDSCAPING FOR
[ENTER PROJECT TITLE]
This Agreement is made and entered into as of the _____ day of ____________, 20___ by and between the City of Foster City hereinafter called "CITY" and ____________________ hereinafter called "CONSULTANT".

RECITALS
This Agreement is entered into with reference to the following facts and circumstances:

WHEREAS, CITY desires to engage CONSULTANT to provide professional services in the CITY;
WHEREAS, CONSULTANT is qualified to provide such services to the CITY and; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties hereby agree as follows:

TERMS AND CONDITIONS

1. Services. The services to be performed by CONSULTANT under this Agreement shall include those services set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.

Performance of the work specified in said Exhibit A is hereby made an obligation of CONSULTANT under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.

2. Term; Termination. (a) The term of this Agreement shall commence upon the date hereinabove written and shall expire upon completion of performance of services hereunder by CONSULTANT. (b) Notwithstanding the provisions of (a) above, CITY may, with or without cause, direct CONSULTANT to suspend, delay or interrupt Services, in whole or in part, for such periods of time as CITY may determine in its sole discretion. (c) CITY may terminate performance of the Services under this Agreement in whole, or from time to time in part, for default, should CONSULTANT commit a material breach of this Agreement, or part thereof, and not cure such breach within ten (10) calendar days of the date of CITY’s written notice to CONSULTANT demanding such cure, in which case CONSULTANT shall be liable to CITY for all loss, cost, expense, damage and liability resulting from Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 13 such breach and termination. (d) CITY may terminate performance of the Services under this Agreement in whole, or from time to time in part, for convenience, whenever CITY determines that such termination is in CITY’s best interests, in which case CONSULTANT shall be entitled to recover its costs expended up to the termination date plus reasonable profit thereon to the termination date as this Agreement would otherwise provide, but may recover no other cost, damage or expense. CONSULTANT shall continue its work throughout the course of any dispute, and CONSULTANT’s failure to continue work during a dispute shall be a material breach of this Agreement.

3. Compensation; Expenses; Payment. CITY shall compensate CONSULTANT for all services performed by CONSULTANT hereunder in an amount based upon CONSULTANT’s hourly rates during the time of the performance of said services.

A copy of CONSULTANT’s hourly rates for which services hereunder shall be performed are set forth in CONSULTANT’s fee schedule marked Exhibit “B” hereof, attached hereto and by this reference incorporated herein.

Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum _____________________ ($________________). Invoices for amounts in excess of _____________________ ($________________) shall not be paid unless the performance of services and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by the City Manager (for contracts less than $50,000) or City Council (for contracts $50,000 or more) evidenced by motion duly made and carried and a written contract amendment having been executed.

Compensation and reimbursement of costs and expenses hereunder shall be payable upon monthly billing therefor by CONSULTANT to CITY, which billing shall include an itemized statement, briefly describing by task and labor category or cost/expense items billed. Final payment will be made when all Services required under this Agreement have been completed to the reasonable satisfaction of CITY including, without limitation, CONSULTANT's transmittal of all deliverables to CITY required by EXHIBIT A.

CITY shall not incur any charges under this Agreement, nor shall any payments become due to CONSULTANT for any payment period on the Project, until CITY receives all deliverables required under Exhibit A, SCOPE OF WORK AND SCHEDULE, for the payment period (if any) and reasonably accepts such deliverables as meeting the requirements of this Agreement. In cases where CONSULTANT has partially completed one or more deliverables due during a payment period, and if CONSULTANT demonstrates diligent progress thereon, then CITY may make a partial progress payment based upon percentage completion of the partially completed deliverables and diligent progress but taking into account any adverse impacts upon CITY. CITY shall not be liable for, and CONSULTANT shall not be entitled to, any payment for Services performed before this Agreement's execution.

4. Additional Services. In the event CITY desires the performance of additional services not otherwise included within the services described in Exhibit A, such Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 14 services shall be authorized in advance of the performance thereof by the City Manager (for contracts less than $50,000) or City Council (for contracts $50,000 or more) by motion duly made and carried. Such amendment to this Agreement shall include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor, the time of performance thereof, and such other matters as the parties deem appropriate for the accomplishment of such services. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.

5. Records. CONSULTANT shall keep and maintain accurate records of all time expended and costs and expenses incurred relating to services to be performed by CONSULTANT hereunder. Said records shall be available to CITY for review and copying during regular business hours at CONSULTANT’s place of business or as otherwise agreed upon by the parties.

6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.

7. Reliance on Professional Skill of CONSULTANT. CONSULTANT represents that it has the necessary professional skills to perform the services required and the CITY shall rely on such skills of the CONSULTANT to do and perform the work. In performing services hereunder CONSULTANT shall adhere to the standards generally prevailing for the performance of expert consulting services similar to those to be performed by CONSULTANT hereunder.

CONSULTANT represents that it has reviewed Exhibit A and that in its professional judgment the Services to be performed under this Agreement can be performed for a fee within the maximum amount set forth in the Compensation Schedule established in Exhibit A and within the times specified for each individual Project.

CONSULTANT represents that it possesses all necessary training, licenses and permits to perform the Services and that its performance of the Services will conform to the standards of practice of a professional having experience and expertise in performing professional services of like nature and complexity of the Services working on similar, successfully completed projects.

The granting of any progress payment by CITY, or the receipt thereof by CONSULTANT, or any inspection, review, approval or oral statement by any representative of CITY or any other governmental entity, shall in no way waive or limit the obligations in this Paragraph 7 or lessen the liability of CONSULTANT for unsatisfactory Services, including but not limited to cases where the defective or below standard Services may not have been apparent or detected at the time of such payment, inspection, review or approval.

8. Documents. All documents, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by CONSULTANT pursuant to the terms of this Agreement, shall, upon preparation and delivery to CITY, become the property of CITY.

9. Relationship of Parties. CONSULTANT is an independent Contractor and does Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 15 not act as City’s agent in any capacity, whatsoever. CONSULTANT is not entitled to any benefits that CITY provides to CITY employees, including, without limitation, worker’s compensation benefits or payments, pension benefits, health benefits or insurance benefits. Terms within this Agreement regarding direction apply to and concern the result of the CONSULTANT’s provision of Services, not the means, methods, or scheduling of the CONSULTANT’s work. CONSULTANT shall be solely responsible for the means, methods, techniques, sequences and procedures with respect to its provision of Services under this Agreement.

CONSULTANT shall pay all payroll taxes imposed by any governmental entity and shall pay all other taxes not specifically identified in this Agreement as CITY’s responsibility.

10. Schedule. CONSULTANT shall adhere to the schedule set forth in Exhibit A; provided, that CITY shall grant reasonable extensions of time for the performance of such services occasioned by governmental reviews of CONSULTANT’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, CONSULTANT’s officers or employees.

CONSULTANT acknowledges the importance to CITY of CITY’s Project schedule and agrees to put forth its best professional efforts to perform its services under this Agreement in a manner consistent with that schedule.

11. Prevailing Wage. CONSULTANT shall pay prevailing wages to its employees on any contract in excess of $1,000.00 pursuant to California Labor Code 1720 Public Works unless the project is exempt. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the City’s Public Works Department and may be obtained from the California Department of Industrial Relations website [http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm]. CONSULTANT shall comply with the 8-hours per day/40 hours per week/overtime/working hours restrictions for all employees, pursuant to the California Labor Code.

CONSULTANT and all subcontractors shall keep and maintain accurate employee payroll records for Work performed under the Agreement. The payroll records shall be certified and submitted as required by law, including Labor Code Sections 1771.4 (if applicable) and 1776, including to the Labor Commissioner no less frequently than monthly. CONSULTANT shall comply fully with Labor Code Section 1777.5 in the hiring of apprentices for work relating to the Agreement.

12. Indemnity. To the fullest extent allowed by law, CONSULTANT hereby agrees to defend, indemnify, and save harmless CITY and Estero Municipal Improvement District, its Council, boards, commissions, officers, employees, directors, volunteers and agents, from and against any and all claims, suits, actions liability, loss, damage, expense, injury (including, without limitation, economic harm, injury to or death of any person, including an employee of CONSULTANT or its Subconsultants), cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, at law or equity, which may be brought against, or suffered or sustained by, City of Foster City or Estero Municipal Improvement District, its Council, boards, commissions, officers, employees, directors, volunteers or agents that arise out of, pertain to, or relate to any negligence, Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 16 recklessness, or willful misconduct of CONSULTANT, any Subconsultant, anyone directly or indirectly employed or retained by them, or anyone that they control. In the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the CONSULTANT shall meet and confer with other parties regarding unpaid defense costs.

The duty of CONSULTANT to indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code; provided, however, that nothing herein contained shall be construed to require CONSULTANT to indemnify City of Foster City and Estero Municipal Improvement District, its Council, boards, commissions, officers, employees and agents against any responsibility or liability in contravention of Section 2782 of the California Civil Code.

CONSULTANT’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

The defense and indemnification obligations of this agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained within this Agreement.

13. Insurance. Prior to execution of this Agreement, CONSULTANT shall furnish to CITY Certificates of Insurance showing satisfactory proof that it maintains the insurance required by this Contract as set forth in EXHIBIT C, Insurance, which are attached and made a part of this Agreement. CONSULTANT shall maintain all required insurance throughout the term of this Agreement and as otherwise provided in EXHIBIT C. In the event CONSULTANT fails to maintain any required insurance, and notwithstanding Paragraph 3 above, CITY may (but is not obligated to) purchase such insurance and deduct or retain premium amounts from any sums due CONSULTANT under this Agreement (or CONSULTANT shall promptly reimburse CITY for such expense).

CONSULTANT shall maintain insurance as required by this Agreement to the fullest amount allowed by law and shall maintain insurance for a minimum of five (5) years following completion of this project or service. In the event CONSULTANT fails to obtain or maintain completed operations coverage as required by this Agreement, the CITY at its sole discretion may purchase the coverage required and the cost will be paid by CONSULTANT.

14. Workers' Compensation. CONSULTANT certifies that he is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and CONSULTANT certifies that he will comply with such provisions before commencing the performance of the work of this agreement.

15. Non-Discrimination. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed and the employees are treated during employment Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 17 without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101-336) which prohibits discrimination on the basis of disability by public entities. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.

16. Notice. All notices required by this Agreement shall be given to the CITY and CONSULTANT in writing, by first class mail, postage prepaid, addressed as follows:

CITY: City of Foster City
610 Foster City Boulevard
Foster City, CA 94404-2299
Attention: ____________________
CONSULTANT: ____________________________
(Fill in CONSULTANT Name, Address, Phone
Number, Project Manager and Email Address for

CONSULTANT)

17. Non-Assignment. This Agreement is not assignable either in whole or in part.

18. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.

19. Validity. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

20. Governing Law. This Agreement shall be deemed to have been executed in the County of San Mateo, California. The formation, interpretation and performance of this Agreement shall be governed by the laws of the State of California, excluding its conflict of laws rules. Any suit or action initiated by either party shall be brought in the County of San Mateo, California unless the parties agree otherwise in a written amendment to this Agreement. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.

21. Mediation. Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties.

If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs.

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 18 22. Conflict of Interest. CONSULTANT represents and warrants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of work and services required under this Agreement. Without limitation, CONSULTANT represents to and agrees with CITY that CONSULTANT has disclosed any potential conflict of interest, and will have no future conflict of interest, in providing CITY services hereunder, including but not limited to, any interest (financial, share ownership, shared management, shared directors, or reporting responsibilities) CONSULTANT may presently have, or will have in the future, with respect to any other person or entity (including but not limited to potential suppliers, vendors, consultants, contractors, or regulatory agency) which may have an interest in the subject matter of the Services.

23. Liability of CITY.

Except as provided in Exhibit A, Services to be Provided by CONSULTANT and Exhibit C, Insurance, CITY's obligations under this Agreement shall be limited to the payment of the compensation provided for in Paragraphs 1, 3, and 4 of this Agreement,
Notwithstanding any other provision of this Agreement, in no event shall CITY be liable, regardless of whether any claim is based on contract, tort or otherwise, for any special, consequential, indirect or incidental damages, lost profits or revenue, arising out of or in connection with this Agreement, the Services, or the Project.

CITY shall not be responsible for any damage to persons or property as a result of the use, misuse or failure of any equipment used by CONSULTANT, or by any of its employees, even though such equipment be furnished, rented or loaned to CONSULTANT by CITY. The acceptance or use of such equipment by CONSULTANT or any of its employees shall be construed to mean that CONSULTANT accepts full responsibility for and shall exonerate, indemnify, defend and save harmless CITY from and against any and all claims for any damage or injury of any type, including attorneys' fees, arising from the use, misuse or failure of such equipment, whether such damage be to the CONSULTANT, its employees, CITY employees or third parties, or to property belonging to any of the above.

Nothing in this Agreement shall constitute a waiver or limitation of any right or remedy, whether in equity or at law, which CITY or CONSULTANT may have under this Agreement or any applicable law. All rights and remedies of CITY or CONSULTANT, whether under this Agreement or other applicable law, shall be cumulative.

24. Waiver of Default. Waiver of any default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided below.

25. Force Majeure. Except for defaults of subconsultants at any tier, CONSULTANT shall not be liable for any excess costs if the failure to perform the Agreement arises from causes beyond the control and without the fault or negligence of CONSULTANT, including without limitation failure to reasonably mitigate any Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 19 adverse impacts (Force Majeure). Force Majeure events include the following:

Acts of God, fires, floods, earthquake, other natural disasters, epidemics and pandemics (other than COVID-19 or variants), abnormal weather conditions beyond the parameters otherwise set forth in this Article, nuclear accidents, strikes, lockouts, freight embargos, interruptions in service by a regulated utility, or governmental statutes or regulations enacted or imposed after the fact (together, “force majeure events”).
[For consideration if applicable:] Any Force Majeure event with a duration in excess of [TBD by Owner—recommend not less than 30] days entitles either party to terminate this Agreement with written notice to the other party, without further penalty or compensation.

26. Entire Agreement. This Agreement, including Exhibits A, B, C, and D comprises the entire Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.

CITY OF FOSTER CITY
Dated: _________________________________
______________________, City Manager
(for contracts less than $50,000)
[REMOVE signature line if $50,000 or more]
Dated: _________________________________
Art Kiesel, Mayor
(for contracts $50,000 or more)
[REMOVE signature line if less than $50,000]
ATTEST:

Dated: ________________________________
Priscilla Schaus, City Clerk

APPROVED AS TO FORM
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 20 Dated:

Benjamin Stock, City Attorney

CONSULTANT
Dated:

Type Name & Title of CONSULTANT Authorized to
Sign
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 21 EXHIBIT A

SERVICES TO BE PROVIDED, PAYMENTS, PROJECTS AND SCHEDULE, AND

DELIVERABLES FOR
[ENTER PROJECT TITLE]
[EITHER COMPLETE EXHIBIT A OR ATTACH A PROPOSAL/SCOPE OF WORK THAT CONTAINS ALL THE INFORMATION BELOW AND DELETE THE TEXT BELOW]

SERVICES TO BE PROVIDED
This is an Exhibit attached to, and made a part of and incorporated by reference to the Agreement dated Date of Agreement, by and between Consultant Name, hereinafter referred to as "CONSULTANT" and the City of Foster City, hereinafter referred to as "CITY" providing for professional services.

Description of the Project:

DESCRIPTION: Description of Project
Basic Services:

The CITY has developed a general scope of work as described below.

Task 1 – Description of Task 1
Task 2 – Description of Task 2
Task 3 – Description of Task 3

PAYMENTS
The maximum payment to CONSULTANT under this Agreement for the Project shall be:

Maximum Payment Amount
METHODS OF PAYMENT FOR CONSULTANT’S SERVICES AND EXPENSES:

List Methods of Payment
TIMES OF PAYMENTS.

List Times of Payments

PROJECTS AND SCHEDULE
List Project Schedule

DELIVERABLES
CONSULTANT’s deliverables under the Agreement are enunciated throughout the Professional Services Agreement and include but are not limited to the following:

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 22 PROJECT DELIVERABLES
DELIVERABLES: List of Deliverables
OTHER:

CONSULTANT SERVICES. The deliverables considered part of CONSULTANT’s professional services are defined as, but are not limited to, the following deliverables:

SERVICES: List of Services

END OF EXHIBIT A
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY 23 EXHIBIT B

FEE SCHEDULE
[Specify Consultant’s hourly rates for which services hereunder shall be performed] Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY

EXHIBIT C

INSURANCE FORMS
CONSULTANT shall provide, in addition to the Certificates of Insurance, original Endorsement affecting the coverages specified in herein on the attached form. No substitute form will be accepted.

This is an Exhibit to, and made a part of and incorporated by reference to the Agreement dated Date of Agreement, by and between Consultant Name, hereinafter referred to as "Consultant”, and the City of Foster City, hereinafter referred to as "City", providing for professional services.

Consultant's Duty to Show Proof of Insurance. Consultant, in order to protect City and its Council members, officials, agents, officers, and employees against all claims and liability for death, injury, loss and damage as a result of Consultant's acts, errors, or omissions in connection with the performance of Consultant's obligations, as required in this Agreement, shall secure and maintain insurance as described below. Consultant shall not perform any work under this Agreement until Consultant has obtained all insurance required under this section and the required certificates of insurance and all required endorsements have been filed with the City's authorized insurance representative, insurance Tracking Services Inc. (ITS). Receipt of evidence of insurance that does not comply with all applicable insurance requirements shall not constitute a waiver of the insurance requirements set forth herein. The required documents must be signed by the authorized representative of the insurance company shown on the certificate. Upon request, Consultant shall supply proof that such person is an authorized representative thereof, and is authorized to bind the named underwriter(s) and their company to the coverage, limits and termination provisions shown thereon, Consultant shall promptly deliver to ITS a certificate of insurance, and all required endorsements, with respect to each renewal policy, as necessary to demonstrate the maintenance of the required insurance coverage for the term specified herein. Such certificates and endorsements shall be delivered to ITS prior to the expiration date of any policy and bear a notation evidencing payment of the premium thereof if so requested. Consultant shall immediately pay any deductibles and self-insured retentions under all required insurance policies upon the submission of any claim by Consultant or City as an additional insured.

Insurance Requirements
Commercial General Liability Insurance
Commercial General Liability Insurance including, but not limited to, Contractual Liability Insurance (specifically concerning the indemnity provisions of this Agreement with the City ), Products-Completed Operations Hazard, liability for slander, false arrest and invasion of privacy arising out of professional services rendered hereunder, Personal Injury (including bodily injury and death), and Property Damage for liability arising out of Consultant's performance of services under this Agreement. The Commercial General Liability insurance shall contain no exclusions or limitation for independent contractors working on the behalf of the named insured. Consultant shall maintain the Products-Completed Operations Hazard coverage for the longest period allowed by law following termination of this Agreement. The amount of said insurance coverage required by this Agreement shall be the policy limits, which shall be at least two million dollars ($2,000,000) each occurrence and five million dollars ($5,000,000) aggregate. *Please note, the City will require a separate additional insured endorsement for the Commercial General Liability policy, listing the “City of Foster City, its Council members, officials, agents, officers, and employees”.
☒ Business Automobile Liability Insurance
Automobile Liability Insurance against claims of Personal Injury (including bodily injury and death) and Property Damage covering any vehicle and/or all owned, leased, hired and non-owned vehicles used in the performance of Services pursuant to this Agreement with coverage equal to the policy limits, which Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY shall be at least two million dollars ($2,000,000) each occurrence. ☒ Workers' Compensation Insurance
Consultant shall submit written proof that Consultant is insured against liability for workers' compensation in accordance with the provisions of section 3700 of the California Labor Code. Consultant shall require any Subconsultants to provide workers' compensation for all of the Subconsultants' employees, unless the Subconsultants' employees are covered by the insurance afforded by Consultant. If any class of employees engaged in work or services performed under this Agreement is not covered by California Labor Code section 3700, Consultant shall provide and/or require each Subconsultant to provide adequate insurance for the coverage of employees not otherwise covered. Consultant shall also maintain employer's liability insurance with limits of one million dollars ($1,000,000) for bodily injury or disease. ☒ Professional Liability Insurance
Professional Liability (Errors and Omissions) Insurance, for liability arising out of, or in connection with, all negligent acts, errors or omissions in connection with services to be provided under this Agreement, with no exclusion for claims of one insured against another insured, with coverage equal to the policy limits, which shall not be less than five million dollars ($5,000,000) per occurrence and five million dollars ($5,000,000) aggregate.
☒ Installation Floater
Installation Floater, covering the work performed under this Contract, against all risks of direct physical loss. The policy shall cover the Contractor’s labor, materials and equipment, including materials and equipment in transit or away from the project site, to be installed in the existing structure(s). The coverage shall be written for an amount equal to the initial contract amount plus the value of any subsequent change orders, subject to a deductible of not more than [$10,000] payable by Contractor. ☒ Cyber Liability Insurance
Cyber Liability Insurance, covering network risk and cyber liability (including coverage for unauthorized access, failure of security, breach of privacy perils, as well at notification costs and regulatory defense) in an amount of not less than $1,000,000. Such insurance shall be maintained in force at all times during the term of the Contract and for a period of two years thereafter for services completed during the term of the Contract.

Self-Insured Retention
Any self-insured retentions in excess of $100,000 must be declared on the Certificate of insurance or other documentation provided to City and must be approved by the City Risk Manager.

Claims-Made Basis Coverage
If any of the insurance coverages required under this Agreement is written on a claims-made basis, Consultant, at Consultant's option, shall either (i) maintain said coverage for at least five (5) years following the termination of this Agreement with coverage extending back to the effective date of this Agreement; (ii) purchase an extended reporting period of not less than five (5) years following the termination of this Agreement; or (iii) acquire a full prior acts provision on any renewal or replacement policy.

City as Additional Insured
On Consultant's Commercial General Liability and Automobile policies, the City, its Council members, Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY officers, directors, agents, employees, and volunteers, shall be named as additional insured's, but only with respect to liability arising out of the activities of the named insured. Any endorsement shall be provided using one of the following three options: (i) on ISO form CG 20 10 1 1 85; or (ii) on ISO form CG 20 37 10 01 plus either ISO form CG 20 10 10 01 or CG 20 33 10 01; or (iii) on such other forms which provide coverage at least equal to or better than form CG 20 10 1 1 85.

Insurance terms and conditions:

Cancellation of Insurance
The above stated insurance coverages required to be maintained by Consultant shall be maintained until the completion of all of Consultant's obligations under this Agreement except as otherwise indicated herein. Each insurance policy supplied by Consultant shall not be suspended, voided, cancelled or reduced in coverage or in limits except after ten (10) days written notice by Consultant in the case of nonpayment of premiums, or thirty (30) days written notice in all other cases. This notice requirement does not waive the insurance requirements stated herein. Consultant shall immediately obtain replacement coverage for any insurance policy that is terminated, canceled, non-renewed, or whose policy limits have been exhausted or upon insolvency of the insurer that issued the policy.

All insurance shall be issued by a company or companies admitted to do business in California and listed in the current "Best's Key Rating Guide" publication with a minimum rating of A-; VII Any exception to these requirements must be approved by the City Risk Manager.

If Consultant is, or becomes during the term of this Agreement, self-insured or a member of a selfinsurance pool, Consultant shall provide coverage equivalent to the insurance coverages and endorsements required above. The City will not accept such coverage unless the City determines, in its sole discretion and by written acceptance, that the coverage proposed to be provided by Consultant is equivalent to the above-required coverages.

For any claims related to the Agreement, the Consultant’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City , its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Insurance coverages in the minimum amounts set forth herein shall not be construed to relieve Consultant for any liability, whether within, outside, or in excess of such coverage, and regardless of solvency or insolvency of the insurer that issues the coverage; nor shall it preclude the City from taking such other actions as are available to it under any other provision of this Agreement or otherwise in law.

Failure by Consultant to maintain all such insurance in effect at all times required by this Agreement shall be a material breach of this Agreement by Consultant. City, at its sole option, may terminate this Agreement and obtain damages from Consultant resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to Consultant, City shall deduct from sums due to Consultant any premiums and associated costs advanced or paid by City for such insurance. If the balance of monies obligated to Consultant pursuant to this Agreement are insufficient to reimburse City for the premiums and any associated costs, Consultant agrees to reimburse City for the premiums and pay for all costs associated with the purchase of said insurance. Any failure by City to take this alternative action shall not relieve Consultant of its obligation to obtain and maintain the insurance coverages required by this Agreement.

Should any of the required insurance (other than errors and omissions insurance) be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defenses costs be included in such general aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limit specified above.

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY City may (but is under no obligation to) secure project-specific insurance, wrap-up insurance, or administer an owner-controlled insurance program ("OCIP"), in which case Consultant and its subconsultants shall communicate this fact to their insurance carriers and request that the risk of this project be excluded from their practice policies. Consultant's fees under this Agreement (and the fee of its subconsultants under subconsultant agreements) shall be reduced by the amount of insurance premiums that may be avoided by Consultant and its subconsultants by virtue of the City's obtaining the project-specific insurance, wrap-up insurance or administering an OCIP, and the exclusion of this project from coverage of Consultant's and subconsultants policies. Construction Manager and its subconsultants shall afford City access to their books and records and cooperate with City in verifying the amount of savings realized.

ATTACHED

1. Insurance Coverage Form
Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY

EXHIBIT C
This INSURANCE COVERAGE FORM modifies or documents insurance provided under the following:

Named Insured: Effective Work Date(s):

Description of Work/Locations/Vehicles:

ADDITIONAL INSURED: City of Foster City/Estero Municipal Improvement District (CITY) 610 Foster City Boulevard, Foster City, CA 94404
Attention: _________________________________
Contract Administrator
Endorsement and Certificates of Insurance Required
The Additional Insured, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (Check all that apply) Insurer Policy
No.

General Liability: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, (c) premises owned, leased occupied or used by the Named Insured, and/or (d) permits issued for operations performed by the Named Insured. {Note: MEETS OR EXCEEDS ISO Form # CG 20 10 11 85}
Auto Liability: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the Additional Insured, its elected or appointed officers, officials, employees or volunteers.

Other: [Cyber Liability, Installation Floater, etc.]
Certificates of Insurance Required (no endorsement needed) (Check all that apply)
Insurer Policy
No.

Workers Compensation: work performed by employees of the Named Insured while those employees are engaged in work under the simultaneous directions and control of the Named Insured and the Additional Insured.

Professional Liability:

PRIMARY/NON-CONTRIBUTORY: This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds.

SEVERABILITY OF INTEREST: The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respect to the insurer’s limit of liability.

PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS: Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the Additional Insured, its elected or appointed officers, officials, employees, or volunteers.

CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days' prior written notice (ten (10) days if canceled due to non-payment) by regular mail return receipt requested has been given to the Additional Insured. Such notice shall be addressed as shown above.

Item 9.1

RFP FOR REHABILITATION OF CITY-OWNED RESIDENTIAL EUPP PROPERTY WAIVER OF SUBROGATION: The insurer(s) named above agree to waive all rights of subrogation against the CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the CITY.

Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated.

SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER I, ______________________________________________________________(print/type name), warrant that I have authority to bind the above-named insurance company and by my signature hereon do so bind this company.

SIGNATURE OF AUTHORIZED REPRESENTATIVE (original signature required) _________________________________________________________ ORGANIZATION:

TITLE:
__________________________________________________________ ADDRESS:
__________________________________________________________ __________________________________________________________ TELEPHONE: ( ) DATE ISSUED:_______________________
Item 9.1

Scoring Summary for RFP
Rehabilitation Services for 398 Chesapeake Avenue - bids due September 11, 2026 Evaluator 1 Scores Evaluator 2 Scores
Item Criterion Max Points Scoring Guidelines R1 R1
1 Quality and completeness of the proposal 5
5=excellent; 4=very good; 3=good;
2=fair; 1=poor or incomplete 5 Respondent included all requested items. 5 Vendor included everything requested. 2 Costs to the City 10
Ranked:10 = 1st rank (lowest cost); 5=
2nd rank 10
Ranked this cost a 10 because there was no
other proposal submitted. 10 Nothing to compare it to.
3 Experience providing the services included in the proposal 10 1 point for every year of experience -
max 10 points. 9
Company is four (4) years old but principals
have 10 years of experience. Deducted 1
points for being in business less than 5 years.
9 Doesn't have 5 years experience, only in
bus for 4 years but experience they do
have is positive.
4 Experience working with municipalities 5
5 points if the respondent has
experience working with
municipalities
5 Respondent is currently doing work for City of
Redwood City -$995K project. 5 Redwood City project is 80% complete 5 Quality of references provided 3
3=would use them again; 2= might use
them again; 1=would not use them
again
3 All references were excellent. 3 All 3 references would use again. 6 Disclosures of penalties/judgements 3
3= none; 2 = 1-5; 1=6+, 0=did not
disclose 3 No reported issues. 3 None reported
7 Number and extent of exeptions to RFP requirements 4
4=no or minor exceptions;
3=exceptions acceptable with limited
burden; 1=exceptions create material
burden for the City or conflict; 0=no
response
4 No exceptions. 4
Vendor would subcontract
HVAC/Mechanical and Solar/PVT.

Total possible score 40
Total Score of Respondent 39 39
Percentage of Possible Score 98% 98%
Rank based on percentage of Possible Score
Cost
$ 256,785.70
$ 15,264.28
$1,575.72
$5,009.77
$1,939.27
$1,868.10
$47,632.73
$62,758.53
Total of Additional Recommended Work $ 136,048.40
$ 392,834.10
Description of Work
Base Cost: Work included in initial scope of work: electrical panel upgrade and electric improvements, plumbing improvements, interior and exterior painting, roof replacement, attic insulation, water heat pump system, kitchen upgrades, window coverings, minor bathroom upgrades, and minor misc. repairs

1. Waterproof luxury vinyl plank flooring replacement (1,150 SF) to ensure flooring longetivy and reduce wear and tear Additional Recommended Work

2. Attic access relocation to hallway and closure of master bedroom attic access in closet - recommended to improve access to attic

6. Bathroom Remodel due to condition and age of existing fixtures, finishing, electrical, plumbing (price over base rehabilitation cost)

7. Interior Residential Fire Sprinkler System - to improve life safety protection Note: Funds to be paid out of Fund 122 Low and Moderate Income Housing Fund.

Base Cost A plus Additional Recommended Work

3. Garage improvements - wire concealment, drywall all walls and ceiling, paint interior. Recommended to increase energy efficiency, reduce risk of pests, and improve safety

4. Bathroom skylight removal, roof and ceiling framing install, and weathertight finish - recommended due to leakage risk with current skylight/age of current skylight

5. Replacement of window and patio door screens - due to wear and tear of existing screens Item 9.1

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Item 9.1

Prepared Date 09/04/2026 City of Foster City, CA
Accounts Payable Check Register

Accounting Period 2027/3
Report Number 7
ACH Date ACH Vendor Name Description
9/4/2026 ACH WILLIAM CLARK LONGEVITY 08/16/2026-09/15/2026 210.00 9/4/2026 ACH BARBARA SCHUTZ LONGEVITY 08/16/2026-09/15/2026 200.00 9/4/2026 ACH DAVID VILLANUEVA LONGEVITY 08/16/2026-09/15/2026 200.00 9/4/2026 ACH MOSHE JOSHUA LONGEVITY 08/16/2026-09/15/2026 275.00 9/4/2026 ACH GLENN WILSON LONGEVITY 08/16/2026-09/15/2026 140.00 9/4/2026 ACH ERIC EGAN LONGEVITY 08/16/2026-09/15/2026 210.00 9/4/2026 ACH DOUGLAS ESTILL LONGEVITY 08/16/2026-09/15/2026 350.00 9/4/2026 ACH THOMAS LINARI LONGEVITY 08/16/2026-09/15/2026 350.00 9/4/2026 ACH MONICA MEDRANO LONGEVITY 08/16/2026-09/15/2026 345.00 9/4/2026 ACH JOSEPH PIERUCCI LONGEVITY 08/16/2026-09/15/2026 140.00 9/4/2026 ACH BRIAN TIDWELL LONGEVITY 08/16/2026-09/15/2026 210.00 9/4/2026 ACH MICHAEL TOWNS LONGEVITY 08/16/2026-09/15/2026 350.00 9/4/2026 ACH CHARLES GOODWIN LONGEVITY 08/16/2026-09/15/2026 350.00 9/4/2026 ACH KENNKETH LAMBRO LONGEVITY 08/16/2026-09/15/2026 350.00 9/4/2026 ACH MOHAMMAD ASLAM LONGEVITY 08/16/2026-09/15/2026 345.00 9/4/2026 ACH KRAIG WHITNEY LONGEVITY 08/16/2026-09/15/2026 350.00 9/4/2026 ACH ALBERT PIACENTE LONGEVITY 08/16/2026-09/15/2026 350.00 9/4/2026 ACH STEVEN ARCHER LONGEVITY 08/16/2026-09/15/2026 140.00 9/4/2026 ACH JOBEE FARRER LONGEVITY 08/16/2026-09/15/2026 275.00 9/4/2026 ACH DANIEL STRAMBI LONGEVITY 08/16/2026-09/15/2026 350.00 9/4/2026 ACH LOUIS WARNER LONGEVITY 08/16/2026-09/15/2026 200.00 9/4/2026 ACH VINCENT WARNER LONGEVITY 08/16/2026-09/15/2026 350.00 9/4/2026 ACH LWP CLAIMS SOLUTIONS MONTHLY ADMIN FEE: SEPTEMBER 2026 6,780.83 12,820.83
Amount
Submitted for Information:
____________________________________________
Nate Cruz, Finance Director/City Treasurer
ACH ON THIS REGISTER PROCESSED ON SEPTEMBER 4, 2026
Item 10.1

Prepared Date 09/16/2026 City of Foster City, CA
Accounts Payable Check Register

Accounting Period 2027/03
Report Number 8
Check
Number
Vendor Name Description
158770 AAA WORKSPACE OFFICE SUPPLIES $196.71
158771 AMAZON CAPITAL SERVICES, INC. MISCELLANEOUS SUPPLIES FOR VARIOUS DEPARTMENTS $2,507.77 158772 ANGELA M. CACCIATORE SYNTHETIC TURF REBATE $2,052.00 158773 ANIMAL DAMAGE MANAGEMENT, INC. GROUND SQUIRREL CONTROL SEA CLOUD PARK $350.00 158774 AQUA METRIC SALES COMPANY WATER METER PURCHASE $51,278.79 158775 ARGUELLO CATERING CO. DONOR APPRECIATION DINNER $8,026.14 158776 ARTHUR ALIPIO PHOTO BOOTH: GRAND OPENING EVENT 9/19/26 $600.00 158777 ASHISH SHARMA SYNTHETIC TURF REBATE $1,800.00
158778 AT&T BUSINESS PHONE LINE SERVICES $430.27
158779 AUDIE CHANG RENTAL PARK DEPOSIT $220.00
158780 AVENU MUNISERVICES LLC SUTA SERVICES- MISALLOCATION- Q1 2026 $290.47 158781 AWP SAFETY WATER WALL RENTAL-PARKS $2,539.25
158782 AXON ENTERPRISE, INC. BWC AND TASER, IN CAR CAMERAS $107,182.60 158783 BANK OF SAN FRANCISCO BHM RETAINAGE PAYMENT $53,546.99 158784 BAY AREA WATER SUPPLY & WATER LOSS MANAGEMENT PROGRAM- JULY 2026 $642.00 158785 BAY CITY ELECTRIC WORKS GENERATOR PURCHASE $1,295,538.47 158786 BAY PLANNING COALITION MEMBERSHIP DUES FY26/27 $1,100.00 158787 BAYBASI INC. NON-PROFIT FUNDING FY 2026-2027 $3,400.00 158788 BAYSIDE BUILDING MATERIALS MISCELLANEOUS MATERIALS & SUPPLIES-PARKS DEPARTMENT $2,305.68 158789 BEAZLEY SECURITY LLC CONTAINMENT & MONITORING $10,000.00 158790 BENDER ROSENTHAL INC CIP657:ACQUSITION SERVICES-JULY 2026 $67.50 158791 BHM CONSTRUCTION LLC CIP678 RECREATION CENTER REBUILD PROJECT CONSTRUCTION SERVICES $1,017,392.89 158792 BKF ENGINEERS CIP725 ENGINEERING SERVICES $21,762.75 158793 BLANKINSHIP & ASSOCIATES, INC. LAGOON MANAGEMENT- WATER QUALITY CONSULTING SERVICES FOR JULY 2026 $3,819.00 158794 BRADY INDUSTRIES MISCELLANEOUS SUPPLIES-PARKS $2,224.96 158795 C/CAG C/CAG GENERAL FUND, GAS TAX ASSESSMENTS & CONGESTION RELIEF $128,766.00 158796 CALIFORNIA PUBLIC POLICY GROUP INC. LOBBYING SERVICES: JULY 2026 $5,000.00 158797 CALL PRIMROSE NON-PROFIT FUNDING FY 2026-2027 $4,000.00 158798 CATHOLIC CHARITIES CYO CAMP BUS TRANSPORTATION $4,860.00 158799 CATHY LAU EMPLOYEE REIMBURSEMENT $43.62
158800 CEL ANALYTICAL INC DISCHARGE SAMPLE AT CROWN PLAZA HOTEL- AUGUST 2026 $2,820.00 158801 CHEMSEARCH ECOFLOW BIOAMP PROGRAM $4,259.82
158802 CHME/CHME PHARMACY SUMMER DAYS INFO BOOTH REFUND $390.00 158803 CINTAS CORPORATION UNIFORM/LAUNDRY SERVICES $1,136.70 158804 CLAIRE MCWILLIAMS FY26/27 VISION REIMBURSEMENT $152.00 158805 CONSOR NORTH AMERICA,INC. CIP660 & CIP705: CONSTRUCTION SUPPORT $3,958.25 158806 CONTRACT SWEEPING SERVICES STREET SWEEPING SERVICE - JULY 2026 $10,761.45 158807 CORA NON-PROFIT FUNDING FY 2026-2027 $3,680.00
158808 CORODATA RECORDS MANAGEMENT INC OFF SITE RECORDS STORAGE $58.95 158809 CORY CALL FY26/27 EDUCATION REIMBURSEMENT $1,000.00 158810 COUNTY OF SAN MATEO COUNCIL OF CITIES DINNER/MEETING FEE FOR CITY COUNCIL MEMBERS $188.00 158811 CSG CONSULTANTS INC. CIP726: CIVIL ENGINEERING SERVICES, ON-CALL SERVICES & ENCROACHMENT PERMITS- JULY 2026
$93,166.00
158812 CUMMINS SALES & SERVICE (DBA) FULL SERVICE ON ENGINE 37 & COLLANT & DRAIN REPLACED $8,364.47 158813 CWEA MEMBERSHIP & CERTIFICATION RENEWALS FOR EMPLOYEES $377.00 158814 CYGNET ENTERPRISES INC. POND DYE FOR LAGOON MANAGEMENT $8,263.29 158815 DAVAASUREN BEKHBAT CLASS REFUND: ENRICH26-27-4-AUD $299.43 158816 DAVID ORLANDO FY26/27 EDUCATION REIMBURSEMENT $1,000.00 158817 DAVID TURCH AND ASSOC. FEDERAL GOVERNMENT AFFAIR CONSULTING SERVICE- JULY 2026 $7,500.00 158818 DEPARTMENT OF PESTICIDE REGULATION CERTIFICATION RENEWAL FOR EMPLOYEE $140.00 158819 ERLER & KALINOWSKI, INC. CIP455: ENGINEERING SERVICES-JULY 2026 $1,742.00 158820 ELDORADO FORKLIFT COMPANY MISCELLANEOUS SUPPLIES- VEHICLE PROGRAM $1,759.21 158821 ESTERO MUNICIPAL IMPROVEMENT DIST. WATER SERVICES: MAY-JULY 2026 $5,323.93 158822 EWING IRRIGATION PRODUCTS MISCELLANEOUS IRRIGATION SUPPLIES $302.39 158823 FORELAND PARTS INC. VEHICLE PARTS/SUPPLIES $4,665.99 158824 FREYER & LAURETA, INC. CIP705 & 721: ENGINEER SERVICES - JULY 2026, MASTER WATER &

WASTEWATER ENGINEERING SERVICE & EMERGENCY GENERATOR

REPLACEMENT PROJECT
$45,796.25
158825 FTC INVESTMENT INC-MUMU HOT POT REFUND: PLAN CHECKING & SAN MATEO COUNTY FIRE FEES $2,266.63 158826 GOLDEN STATE PORTABLES PORTABLE TOILETS RENTAL $7,259.38 158827 THE GOODYEAR TIRE & RUBBER COMPANY TIRE & SERVICES $1,900.62 158828 GRAINGER MISCELLANEOUS SUPPLIES- LAGOON & BUILDING PROGRAM $1,761.64 158829 GRANICUS LLC ENGAGEMENT HQ ANNUAL LICENSE $24,696.41 158830 GRANITE ROCK COMPANY #26462 MISCELLANEOUS SUPPLIES- WATER PROGRAM $1,539.04 158831 GREAT AMERICA TOWING TOWING SERVICE FOR CITY VEHICLE $475.00 158832 GREENTECH LANDSCAPE SERVICES LANDSCAPE SERVICES- JULY 2026 $750.00 158833 HF&H CONSULTANTS, LLC. SOLID WASTE RATE REVIEW $3,876.75 158834 HILLYARD SACRAMENTO JANITORIAL SUPPLIES & STEAM CLEANER & EXTRACTOR CARPET $26,883.28 158835 HIP HOUSING AFFORDABLE VENTURES INC MATERIAL & LABOR- 501 PILGRIM- JULY 2026 & MANAGEMENT WEEKLY REPAIR- AUGUST 2026
$8,175.13
158836 HOME DEPOT CREDIT SERVICES MISCELLANEOUS SUPPLIES FOR VARIOUS DEPARTMENTS $5,778.99 158837 IEDA LABOR RELATION SERVICE: SEPTEMBER 2026 $2,639.58 158838 INTERNATIONAL E-Z UP,INC. EXPRESS SHELTER/WALL KITS $2,357.91 9/16/2026
9/16/2026
9/16/2026
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9/16/2026
9/16/2026
9/16/2026
9/16/2026
9/16/2026
Check Date
9/16/2026
9/16/2026
Check Amount
9/16/2026
9/16/2026
9/16/2026
9/16/2026
9/16/2026
9/16/2026
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9/16/2026
Item 10.1

Prepared Date 09/16/2026 City of Foster City, CA
Accounts Payable Check Register

Accounting Period 2027/03
Report Number 8
Check
Number
Check Date Vendor Name Description Check Amount
158839 INTERSTATE BATTERY SYSTEM OF SF BATTERIES FOR SEWER PROGRAM $464.32 158840 IT'S PERSONNEL P.C. HR SUPPORT SERVICES - JUNE 2026 $840.00 158841 JENNA GRIMALDI FY26/27 EDUCATION REIMBURSEMENT $1,000.00 158842 JIMMY NGUYEN EMPLOYEE REIMBURSEMENT $40.00
158843 JULIO CLEANING AND MAINTENANCE SVCS MONTHLY JANITORIAL SERVICES, ADDITIONAL AS NEEDED SERVICES & GARBAGE DISPOSAL SERVICES- AUGUST 2026
$34,992.00
158844 KIS BARRACUDA BACKUP SERVER $32,896.50
158845 KOSMONT COMPANIES REAL ESTATE ANALYSIS- JULY 2026 $22,122.10 158846 LANGUAGE LINE SERVICES LANGUAGE LINE TRANSLATION SERVICES- JULY 2026 $979.48 158847 LEADERSHIP COUNCIL OF SM COUNTY 26-27 EDUCATE LEVEL SPONSOR $5,000.00 158848 LOUIS MEDINA EMPLOYEE REIMBURSEMENT $40.00
158849 LUYU ZHAO CLASS REFUND: FALL26-S19-F $269.00
158850 LWP CLAIMS SOLUTIONS INC (TRUST) WORKER'S COMP REPLENISH $25,171.17 158851 MARK LEE FY26/27 EDUCATION REIMBURSEMENT $1,000.00 158852 MCK AMERICAS, INC CIP717: ENGINEERING SERVICES- JULY 2026 $3,071.26 158853 MCMASTER-CARR MISCELLANEOUS SUPPLIES- SEWER PROGRAM $456.78 158854 METRO LIGHTING DBA WESCHEM INC. LIGHTING SUPPLIES $2,622.07 158855 MICHAEL A. GREENE FY26/27 EDUCATION REIMBURSEMENT $1,000.00 158856 MICHAEL CHAI SOLAR REBATE $1,000.00
158857 MIRAMAR APARTMENTS MEASURE K EMERGENCY RENT RELIEF PAYMENT $1,000.00 158858 MISSION CLOUD SERVICES, INC CALOPPS AWS SERVICES: AUGUST 2026 $4,699.39 158859 MISSION HOSPICE & HOME CARE, INC. NON-PROFIT FUNDING FY 2026-2027 $5,100.00 158860 MISSION LINEN SUPPLY-UNIFORM LAUNDRY SERVICES-PARKS $217.28 158861 MOBILE MODULAR MANAGEMENT CORP. CIP678:TEMPORARY MODULAR BUILDINGS - REC CENTER PROJECT $10,198.13 158862 MOFFATT & NICHOL, ENGINEERS PROFESSIONAL SERVICES: LAGOON ASSESSMENT $3,294.25 158863 MOVEABLE FEAST FEE FOR ADDITIONAL VENDORS $1,300.00 158864 MUNICIPAL MAINTENANCE EQUIP INC. MISCELLANEOUS SUPPLIES- SEWER PROGRAM $1,283.97 158865 NADINE MAKKI CLASS REFUNDS: FALL27-S19-N, FALL27-S19-F $916.00 158866 NEARMAP US, INC. ANNUAL SUBSCRIPTION $16,673.50
158867 OFFICE DEPOT OFFICE SUPPLIES $212.19
158868 OPTIV SECURITY, INC. ANNUAL SUBSCRIPTION $6,113.84 158869 OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE SERVICE- SEPTEMBER- NOVEMBER 2026 $1,074.24 158870 PACIFIC GAS & ELECTRIC COMPANY ELECTRICITY & GAS $12,569.54 158871 PACIFIC LANDSCAPE SUPPLY, INC. ARBOR MULCH $1,754.91 158872 PACIFIC OFFICE AUTOMATION, INC COPIER USAGE CHARGE & CANON TONER $1,960.82 158873 PATRIOT ENVIRONMENTAL SERVICES,INC. EMERGENCY GENERATOR REPLACEMENT $181,642.03 158874 PENINSULA BUILDING MATERIALS CO. REBAR BENDER $53.84 158875 PENINSULA JEWISH COMMUNITY CENTER NON-PROFIT FUNDING FY 2026-2027 $3,800.00 158876 PETERSON CAT COOLANT REPAIRS & PARTS, SERVICE ON ENGINEER WATER BOOSTERS $32,083.83 158877 PIVOT INTERIORS, INC. STATIONS STORAGE COST $909.18 158878 PRECISION ACTUARIAL INC GASB73 PENSION VALUATION REPORT 6/30/26 & ADDITIONAL INSURED FEE,GASB75 OPEB VALUATION REPORT 6/30/26
$4,750.00
9/16/2026 158879 PROMO DIRECT OPENING EVENT PROMO ITEMS $3,168.28 9/16/2026 158880 PRUDENTIAL CLEANROOM SERVICES TOWEL/UNIFORM LAUNDRY SERVICES $592.56 9/16/2026 158881 QA CONSTRUCTORS INC. CIP726: CONSTRUCTION SERVICES $1,194,134.32 9/16/2026 158882 QUADIENT FINANCE USA, INC. POSTAGE $1,000.00 9/16/2026 158883 RAPIDFIRE SAFETY & SECURITY LLC FIRE ALARM REPAIRS $1,532.00 9/16/2026 158884 RECOLOGY SAN MATEO COUNTY COMMUNAL WASTE & ORGANICS $885.53 9/16/2026 158885 ROADSAFE TRAFFIC SYSTEMS INC. SUPPLIES FOR STREETS $1,863.53 9/16/2026 158886 RUI ZHANG CLASS REFUND: FALL27-T7-B $155.00 9/16/2026 158887 SAN MATEO CO HEALTH DEPT POTABLE WATER LAB TESTS $1,911.68 9/16/2026 158888 COUNTY OF SAN MATEO CLETS ACCESS- JULY 2026 $246.76 9/16/2026 158889 SAN MATEO CONSOLIDATED FIRE DEPT PLAN REVIEW FEES: JULY 2026 $12,907.00 9/16/2026 158890 SAN MATEO COUNTY DEM DEPARTMENT OF EMERGENCY MANAGEMENT JOINT POWERS AGREEMENTFY26/27 CONTRIBUTION$93,194.00 9/16/2026 158891 SAN MATEO COUNTY SHERIFF'S OFFICE CRIME LAB FEES $4,685.75 9/16/2026 158892 COUNTY OF SAN MATEO SAN MATEO LOCAL AGENCY FORMATION COMMISSION OPERATING EXPENSE-FY26/27 CONTRIBUTION
$15,744.00
9/16/2026 158893 SAN MATEO LOCK WORKS INC. LOCKS AND KEYS $16.44 9/16/2026 158894 SCOTT BUSCHMAN PHOTOGRAPHY STAGE RISERS $887.43 9/16/2026 158895 SERRAMONTE FORD, INC. 2026 FORD RANGER XL $35,806.27 9/16/2026 158896 SERVICE PRESS INC. BUSINESS CARDS & TOW WARNING TAGS $242.48 9/16/2026 158897 SHAPE INCORPORATED REBUILD FYGET PUMP LS#40 $16,582.16 9/16/2026 158898 SHARKS POOL TABLES POOL TABLES FOR SENIOR LOUNGE & VIBE $9,225.88 9/16/2026 158899 SHIHO ITO CLASS REFUND: FALL27-S19-L $189.00 9/16/2026 158900 SITEONE LANDSCAPE SUPPLY LLC IRRIGATION SUPPLIES $1,513.20 9/16/2026 158901 SOLUTIONS II INC. 1 YEAR CLOUD BACKUP SERVICE $3,450.00 9/16/2026 158902 STANDARD INSURANCE COMPANY GROUP LIFE AND LONG-TERM DISABILITY INSURANCE-SEPTEMBER 2026 $10,086.18 9/16/2026 158903 DEPARTMENT OF JUSTICE FINGERPRINTING SERVICES $32.00 9/16/2026 158904 T-MOBILE MONTHLY CITY WIDE CELLULAR SERVICES & TELEPHONE LINE- BUILDING ENTRY
$5,609.62
9/16/2026 158905 TAL RAPOPORT CLASS REFUND:ENRICH26-27-4-AUD $280.00 9/16/2026 158906 TELECOMMUNICATIONS ENGINRNG ASSC RADIO EQUIPMENT FEES $4,912.00 9/16/2026
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Item 10.1

Prepared Date 09/16/2026 City of Foster City, CA
Accounts Payable Check Register

Accounting Period 2027/03
Report Number 8
Check
Number
Check Date Vendor Name Description Check Amount
9/16/2026 158907 THREE ALARM ELECTRICAL SYSTEMS INC FIRE ALARM MONITORING- OCTOBER- DECEMBER 2026 $2,271.00 9/16/2026 158908 TIFCO INDUSTRIES MISCELLANEOUS SUPPLIES- VEHICLE PROGRAM $1,159.26 9/16/2026 158909 U.S. BANK G.O. BOND 2020 ADMINISTRATION FEE $800.00 9/16/2026 158910 UNDERGROUND REPUBLIC WATER WORKS MISCELLANEOUS SUPPLIES- WATER PROGRAM $735.70 9/16/2026 158911 URBAN INSIGHT, INC. CALOPPS TECH SUPPORT SERVICES $2,750.00 9/16/2026 158912 UTILITY TELECOM GROUP, LLC INTERNET SERVICES $3,226.25 9/16/2026 158913 VARUN TALWAR CLASS REFUND: ENRICH26-27-1-AUD $288.00 9/16/2026 158914 VERITIV OPERATING COMPANY JANITORIAL SUPPLIES $6,539.77 9/16/2026 158915 VICKI YIM CLASS REFUND: TRIP-1001-A $20.00 9/16/2026 158916 VISION SERVICE PLAN VISION INSURANCE & COBRA VISION PREMIUM- SEPTEMBER 2026 $1,543.92 9/16/2026 158917 VORTEX GRANULAR SYSTEMS, LLC VORTEX TRA W/VIBRATION $5,537.00 9/16/2026 158918 WE GO LOGO COOLER TOTE $1,318.07
9/16/2026 158919 WE MAKE IT MATTER NON-PROFIT FUNDING FY 2026-2027 $1,100.00 9/16/2026 158920 WEST COAST CODE CONSULTANTS, INC BUILDING SERVICES AND ON-CALL SERVICES: JULY 2026 $11,580.00 9/16/2026 158921 WEST COAST CRANES, INC. CRANE & RIGGING SERVICE $7,694.00 9/16/2026 158922 WILDLIFE INNOVATIONS, INC. CANADA GOOSE CONTROL SERVICES $38,642.72 9/16/2026 158923 WILLIAM SANDRI FY26/27 EDUCATION REIMBURSEMENT $1,000.00 Submitted for Information:
____________________________________________
Nate Cruz, City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON SEPTEMBER 16, 2026 4,961,039.73
Item 10.1