City Council Chambers
3300 Capitol Avenue
Fremont, CA
Fremont City Council
Lily Mei, Mayor
Desrie Campbell, Vice Mayor
Teresa Keng, District 1
Kathy Kimberlin, District 3
Yang Shao, District 4
Raj Salwan, District 5
Teresa Cox, District 6
City Staff
Karena Shackelford, City Manager
Rafael E. Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager
Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Susan Gauthier, City Clerk
Kelly King, Maintenance Operations Director
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Dan Schoenholz, Community Dev. Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police
Fremont City Council Agenda and
Report
November 12, 2024
General Order of Business
1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)
2. Consent Calendar
3. Ceremonial Items
4. Public Communications
5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees
6. Other Business
7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments
8. Adjournment
Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may they speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.
Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.
Spoken Public Communications and/or
Public Comment is limited to speakers
attending the meeting in-person in
City Council Chambers.
Agenda and Report - Fremont City Council Meeting - November 12, 2024
November 12, 2024 Fremont City Council Page 2
IMPORTANT NOTICE REGARDING THE CITY COUNCIL MEETING.
The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which provides a link to the live stream; or, via Comcast Channel 27.
Please note at this time, Channel 27 is only available to Comcast cable subscribers. The public may also view the meeting via Zoom, or attend in-person in the Council Chamber. The lobby doors open approximately 15 minutes prior to the start of the meeting. The public is strongly encouraged but not required to wear masks.
Attending November 12, 2024, City Council meeting online via Zoom https://us06web.zoom.us/j/85398703543
Meeting ID: 853 9870 3543
Addressing the Council
Spoken Public Communications / Public Comment is limited to persons attending the Council Meeting in the City Council Chambers.
How to submit Public Communications / Public Comment by email prior to the meeting:
Send an email to [email protected] by 4:00 p.m. the day of the meeting. Please identify the agenda item number & letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit, submit the pdf formatted document(s) to the email above by the noted deadline.
Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.
How to provide Spoken Public Comment during the meeting for items on the agenda:
Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk. When the Mayor calls for the item on which you wish to speak, step to the podium to address the City Council. Please limit your remarks on matters related to the agency and to the time limit allotted.
How to provide Spoken Public Comment during the meeting for items not on the agenda (Oral Communications):
Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Attend the meeting in-person in the Council Chamber and submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor may limit the time allotted for public speakers, and each speaker may only address the Council once on each agenda item.
The City Council Agendas may be accessed online: https://www.fremont.gov/government/agenda-center
Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.
Information about the City or items scheduled on the Agenda and Report may be referred to:
Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060
If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.
Your interest in the conduct of our City’s business is appreciated.
November 12, 2024 Fremont City Council Page 3
REVISED
Agenda
Fremont City Council Regular Meeting
November 12, 2024
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM
TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Shao from:
Omni Hotel
251 S Olive St., Room 835
Los Angeles, CA 90012
1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)
2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.
A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes - None.
C. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY OF FREMONT AMENDING FREMONT MUNICIPAL CODE SECTION 2.20.560 TO
AMEND THE COMPOSITION OF THE PATTERSON HOUSE ADVISORY BOARD RECOMMENDATION: Waive the second reading and adopt the attached ordinance amending Section 2.20.560 of the Fremont Municipal Code.
D. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY OF FREMONT AMENDING FREMONT MUNICIPAL CODE SECTION 10.05.550 RESTRICTING ON-STREET PARKING TO 72 HOURS AND ADDING SECTION
10.05.555 RESTRICTING OVERSIZED PARKING IN RESIDENTIAL AREAS RECOMMENDATION: Waive the second reading and adopt an ordinance amending Section 10.05.550 and adding Section 10.05.555 to the Fremont Municipal Code.
November 12, 2024 Fremont City Council Page 4
E. ON-CALL TRAFFIC COUNTING SERVICES - Approval of Agreements for On- Call Traffic Counting Services with All Traffic Data Services, Quality Counts, LLC, and Quality Traffic Data, LLC, each in the amount of $250,000; and Make Findings of CEQA Exemption
Contact Persons:
Name: Eric Hu Hans Larsen
Title: Principal Transportation
Engineer
Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4542 510-494-4722
E-Mail: [email protected] [email protected]
RECOMMENDATION: Find that the action is exempt from CEQA review and authorize the City Manager or her designee to execute a Master Service Agreement with the following consultants:
1. All Traffic Data Services for on-call traffic counting services for a total not- to-exceed compensation of $250,000 for five years.
2. Quality Counts, LLC for on-call traffic counting services for a total not-to- exceed compensation of $250,000 for five years.
3. Quality Traffic Data, LLC for on-call traffic counting services for a total not- to-exceed compensation of $250,000 for five years.
F. I-680/NORTH MISSION BOULEVARD INTERCHANGE MODERNIZATION PROJECT - Approval of Professional Services Agreement with WMH, Inc., in the Amount of $7,149,550.00 (Including 15% Contingency) for Environmental Clearance and Design Services for the I-680/North Mission Boulevard Interchange Modernization Project (PWC 9021); Appropriation Actions; Make Findings of CEQA Exemption.
Contact Persons:
Name: Jian Huang Hans Larsen
Title: Senior Civil Engineer Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4733 510-494-4722
E-Mail: [email protected] [email protected]
RECOMMENDATION: Approval of the following actions related to the I-680/North Mission Boulevard Interchange Modernization Project (PWC9021):
1. Authorize the City Manager or her designee to execute a Professional Services Agreement with WMH, Inc., in an amount not to exceed $7,149,550 for environmental clearance and design services.
2. Allocate $300,000 from unallocated Traffic Impact Fee fund balance – Fund 531 and appropriate it to PWC9021-531.
3. Find that the actions are exempt from environmental review, each as a separate and independent bases for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).
November 12, 2024 Fremont City Council Page 5
G. WI-FI EQUIPMENT INSTALLATION FOR THE SIX COMMERCIAL DISTRICTS - Approval of Plans and Specifications, and Award Contract to Bear Electrical Solutions, Inc. in the amount of $357,995 (includes 15% Contingency) for the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108); and Make Findings of CEQA Exemption
Contact Persons:
Name: Sanford Taylor Jimmy Chen
Title: IT Director Facilities Manager
Dept: Information Technology
Services
Public Works
Phone: 510-494-4802 510-494-4715
E-Mail: [email protected] [email protected]
RECOMMENDATION: Approval of the following actions related to the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108):
1) Approve the Plans and Specifications for the Six Commercial Districts Wi-Fi Access Expansion Project.
2) Accept the Bid and award the installation contract to the only responsive and responsible bidder, Bear Electrical Solutions, Inc. in the amount of $311,300 and allocate a 15% contingency in the amount of $46,695 for a total installation contract amount of $357,995 and authorize the City Manager or designee to execute the contract.
3) Find the project is exempt from the CEQA review pursuant to CEQA Guidelines as the minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists.
H. ELECTRONIC SIGNATURES SOLUTION RENEWAL - Authorize the City Manager, or Designee, to Issue a Purchase Order and to Execute Implementing Documents with DocuSign, Inc., for the Electronic Signatures Software License Renewal.
Contact Persons:
Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Dept: Information Technology
Services
Information Technology Services
Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]
RECOMMENDATION: Authorize the City Manager, or her designee, to issue a purchase order and to execute implementing documents with DocuSign, Inc., for the Annual Electronic Signatures Solution Renewal in an amount not to exceed $131,171.30.
I. WINTER RELIEF PROGRAM AGREEMENTS - Authorize the City Manager or their Designee to Execute Agreements with Motels for Temporary Use of Rooms for Winter Relief Program; Authorize the City Manager or their Designee to Execute an Agreement with the County of Alameda to Receive Grant Funding for the Winter Relief Program; and Making Findings of CEQA Exemption.
Contact Persons:
Name: Judith Christopher Christina Briggs
Title: Senior Program Coordinator Assistant City Manager Dept: Human Services Department City Manager's Office
Phone: 510-574-2207 510-284-4022
E-Mail: [email protected] [email protected]
November 12, 2024 Fremont City Council Page 6
RECOMMENDATIONS:
1. Authorize the City Manager to execute FY 2024/25 Agreements with selected hotel partners C & L Wu, LLC (Mission Peak Lodge) in the amount of $140,400, and Fremont North, LLC, Motel 6 Fremont North in the amount of $133,186 for temporary use of hotel rooms as non-congregate winter relief shelter.
2. Authorize the City Manager to execute an Agreement with Alameda County to accept $230,500 in grant funding to support staffing and program maintenance and operations for the Winter Relief Program.
3. Find that the actions are exempt from review under the California Environmental Quality Act (CEQA) Guidelines, Section 15378(b) (administrative and funding activity not a “project” under CEQA) and Section 15061(b)(3) (no possibility the activity may have significant effect on the environment).
J. ACCELA SAAS AGREEMENT AMENDMENT - Authorize the City Manager, or her designee, to amend the Accela SaaS Agreement to include Open Counter services as part of its subscription services, extend the term of the agreement an additional two years through October 2029, and increase the not-to-exceed compensation to $3,928,395.94 for services provided over the new five-year term.
Contact Persons:
Name: Jennifer Craven Dan Schoenholz
Title: Business Manager Community Development Director
Dept: Community Development Community Development
Phone: 510-494-4554 510-494-4438
E-Mail: [email protected] [email protected]
RECOMMENDATIONS:
1. Authorize the City Manager, or her designee, to amend the Accela SaaS agreement to extend the term through October 2029, with annual renewals occurring each year, and to increase the not-to-exceed compensation for all Accela and Open Counter services through October 2029 to $3,928,395.94.
2. Authorize the use of PWC8746, Land Use and Permitting System, for the one- time and initial year of Open Counter subscription fees totaling $59,710.
3. Authorize the City Manager or her designee to execute any implementing documents and actions, as necessary.
K. ADOPT RESOLUTION TO UPDATE LOCAL HAZARD MITIGATION PLAN – Update the 2016 City of Fremont Local Hazard Mitigation Plan (LHMP) by adopting the 2024 Tri-Cities LHMP Update. Authorize staff to make any interim updates.
Contact Persons:
Name: Alec Tune Donna Do
Title: Emergency Services Manager Management Analyst II Dept: Fire Department Fire Department
Phone: 510-494-4200 510-494-4200
E-Mail: [email protected] [email protected]
RECOMMENDATIONS:
1. Adopt Resolution to update 2024 Tri-City Multi-jurisdictional Local Hazard Mitigation Plan.
2. Authorize staff to make interim updates to the Plan, including the Plan’s City of Fremont Annex.
November 12, 2024 Fremont City Council Page 7
L. COLLECTION AGENCY AGREEMENT AMENDMENT - Amend Collection Agency Agreement with Financial Credit Network to Increase the Not-to-Exceed Amount to $180,000
Contact Persons:
Name: Kristi Bartelmie David Persselin
Title: Revenue Division Manager Finance Director
Dept: Finance Department Finance Department
Phone: 510-494-4797 510-494-4631
E-Mail: [email protected] [email protected]
RECOMMENDATION: Authorize the City Manager or her designee to execute an amendment to the current agreement with FCN to increase the not-to-exceed amount by $81,000 for a total of $180,000.
M. CONTRACT AMENDMENT FOR THE CITY’S PUBLIC RECORD REQUEST MANAGEMENT SOFTWARE - Authorize the City Manager, or Designee, to Enter into Agreements, Issue Purchase Orders, and Execute Implementing Documents with CivicPlus for Implementation Consulting Services and the Software Subscription (includes Maintenance and Support) of the NextRequest Software System.
Contact Persons:
Name: Eleanor W Lee Sanford Taylor
Title: Systems
Analyst/Programmer
IT Director
Dept: Information Technology
Services
Information Technology Services
Phone: (510) 494-4807 510-494-4802
E-Mail: [email protected] [email protected]
RECOMMENDATIONS:
1. Authorize the City Manager or designee to execute an amendment to the agreement with NextRequest (now part of CivicPlus) to provide implementation and subscription services for a dedicated Fremont Police Department public record request portal, increasing the not-to-exceed amount of the agreement by $30,449.47 to $127,945.96.
2. Authorize the City Manager or her designee to execute any implementing documents and take any implementing actions as necessary.
N. EMERGENCY PLUMBING REPAIR AT POLICE CENTER - Receive Progress Report and Approve Continuation of the Emergency Plumbing Repair at Police Center Project
Contact Persons:
Name: Jimmy Chen Hans Larsen
Title: Facilities Manager Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4715 510-494-4722
E-Mail: [email protected] [email protected]
RECOMMENDATIONS: Accept progress report and determine by a four-fifths vote to continue the emergency action for the Emergency Plumbing Repair at Police Center Project.
November 12, 2024 Fremont City Council Page 8
3. Ceremonial Items - None.
4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.
PUBLIC FINANCING AUTHORITY - None.
CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR
5. Scheduled Items
A. UPDATE TO THE MASTER FEE SCHEDULE- Public Hearing (Published Notice) to Consider Adopting a Resolution Amending the Master Fee Schedule for Various Public Works Engineering Fees to Reflect Current Cost of Services, Support Community Interest in Monthly Parking at Centerville Train Depot, and to Ensure Full Accurate Cost Recovery; Make Findings of CEQA Exemption.
Contact Persons:
Name: Tiffany Curotto Hans Larsen
Title: Management Analyst II Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4548 510-494-4722
E-Mail: [email protected] [email protected]
RECOMMENDATIONS:
1. Hold a Public Hearing; and
2. Approve a resolution amending the Master Fee Schedule to reflect the changes in the proposed updated Master Fee Schedule (Exhibit A to Resolution) for Public Works Fees, effective as of January 11, 2025.
6. Other Business
A. FISCAL YEAR 2023/24 YEAR-END BUDGET REPORT - Informational Report and Presentation of Year-End Results for FY 2023/24
Contact Persons:
Name: David Persselin
Title: Finance Director
Dept: Finance Department
Phone: 510-494-4631
E-Mail: [email protected]
RECOMMENDATION: Accept the report and presentation.
7. Items Referred by Councilmembers
A. Councilmember Referrals - None.
November 12, 2024 Fremont City Council Page 9
B. Appointments to Boards, Commissions, Committees
1. MAYOR MEI REFERRAL: Appointments to Advisory Bodies Contact Persons:
Name: Lily Mei
Title: Mayor
Dept: City Council
Phone: 510-284-4011
E-Mail: [email protected]
APPOINTMENTS:
Advisory Bodies Appointee Term Expires
Building Appeals Board Kurt Fuller 12/31/2026
Building Appeals Board Arun Shah 12/31/2028
Building Appeals Board Kurt Hereld 12/31/2028
George W. Patterson House Advisory Board Lauren Teixeira 12/31/2025 At-Large Representative
Human Relations Commission Rocio Keul 12/31/2027
Library Advisory Commission Thomas Krum 12/31/2026
At-Large Representative
Library Advisory Commission Edilberto Aguilera 12/31/2026 At-Large Representative
Planning Commission Mufaddal Ezzy 12/31/2025
Rent Review Board Maria Caluag 12/31/2027
Tenant Representative
RECOMMENDATION: Approve appointments.
C. Legislative Actions - None.
D. Report on Committee Assignments
8. Adjournment
November 12, 2024 Fremont City Council Page 10
November 12, 2024 Fremont City Council Page 11
ACRONYMS
ABAG Association of Bay Area Governments GIS Geographic Information System ACE Altamont Commuter Express GPA General Plan Amendment ACFCD Alameda County Flood Control District HARB Historical Architectural Review Board ACTC Alameda County Transportation
Commission
HBA Home Builders Association
HRC Human Relations Commission
ACWD Alameda County Water District ICMA International City/County Management Association ARB Art Review Board
BAAQMD
BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
JPA Joint Powers Authority
LLMD Lighting and Landscaping Maintenance
District
BCDC Bay Conservation & Development
Commission
LOCC League of California Cities
LOS Level of Service
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
Commission
CALPERS California Public Employees’ Retirement
System
NEPA
NLC
National Environmental Policy Act
National League of Cities
CBC
CDD
California Building Code
Community Development Department
NPDES National Pollutant Discharge Elimination
System
CC & R’s Covenants, Conditions & Restrictions NPO Neighborhood Preservation Ordinance CDBG Community Development Block Grant PC Planning Commission CEQA California Environmental Quality Act PD Planned District CERT Community Emergency Response Team PDA Priority Development Area CIP Capital Improvement Program PUC Public Utilities Commission CNG Compressed Natural Gas PVAW Private Vehicle Accessway COF City of Fremont PWC Public Works Contract
COPPS Community Oriented Policing and Public
Safety
RFP Request for Proposals
RFQ Request for Qualifications
CSAC California State Association of Counties RHNA Regional Housing Needs Allocation CTC California Transportation Commission ROP Regional Occupational Program dB Decibel RRIDRO Residential Rent Increase Dispute
Resolution Ordinance DEIR Draft Environmental Impact Report DU/AC Dwelling Units per Acre RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET
Southern Alameda County Narcotics
Enforcement Task Force EDAC Economic Development Advisory Commission (City)
EIR
EIS
Environmental Impact Report (CEQA)
Environmental Impact Statement
STIP State Transportation Improvement
Program
ERAF
(NEPA)
Education Revenue Augmentation Fund
TCRDF Tri-Cities Recycling and Disposal Facility
TOD Transit Oriented Development
EVAW
FAR
Emergency Vehicle Accessway
Floor Area Ratio
TS/MRF Transfer Station/Materials Recovery
Facility
FEMA Federal Emergency Management Agency UBC See CBC
FFD Fremont Fire Department VTA Santa Clara Valley Transportation Authority
FMC Fremont Municipal Code WMA Waste Management Authority FPD Fremont Police Department
FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment
November 12, 2024 Fremont City Council Page 12
UPCOMING MEETING AND CHANNEL 27
BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 November 12, 2024 7:00 p.m. City Council Meeting Council Chambers Live
November 19, 2024 7:00 p.m. City Council Meeting Council Chambers Live
November 26, 2024 5:30 p.m. CC/FUSD Liaison
Committee Meeting FUSD Hosts Live
December 3, 2024 7:00 p.m. City Council Meeting Council Chambers Live
December 10, 2024 7:00 p.m. City Council Meeting Council Chambers Live
December 17, 2024 7:00 p.m. City Council Meeting Council Chambers Live
December 24, 2024
CANCELLED: CC/FUSD
Liaison Committee Meeting
(Observed Holiday)
January 7, 2025 7:00 p.m. City Council Meeting Council
Chambers
January 14, 2025 7:00 p.m. City Council Meeting Council Chambers
January 21, 2025 7:00 p.m. City Council Meeting Council Chambers
January 28, 2025 CANCELLED: CC/FUSD
Liaison Committee Meeting