Fremont City Council Meeting: 11/12/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Public Projects
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5298) DOC ID: 5298
Updated: 11/7/2024 9:26 AM by Susan Gauthier Page 1
EMERGENCY PLUMBING REPAIR AT POLICE CENTER - Receive Progress Report and Approve Continuation of the Emergency Plumbing Repair at Police Center Project
Contact Persons:
Name: Jimmy Chen Hans Larsen
Title: Facilities Manager Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4715 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to recommend that City Council continue the emergency action for plumbing repairs currently underway at the Fremont Police Center building. Repair work is 90% complete.
BACKGROUND: In response to severe water leaks in the men’s shower room of the Fremont Police Center building, on June 14, 2024, the City Manager made the emergency determinations required based on facts and information provided by staff and authorized award of an emergency contract to immediately address the emergency.
In accordance with the Public Contract Code Section 22050 and Fremont Municipal Code Section 3.20.290, the Fremont City Council has delegated authority to the City Manager to order emergency action to protect City interests and to waive formal bidding requirements for emergency contracts. A written determination must be made supported by substantial evidence that an emergency exists, that immediate action must be taken to resolve the emergency, and that the action to be taken is directly related to resolving the emergency.
Applicable law defines an emergency as a “sudden, unexpected occurrence that poses a clear and imminent danger, requiring action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.”
When the City Manager approves an emergency action, the law requires that the City Council take action to review the emergency and make a finding, by a four-fifths vote, that the emergency continues until it has been resolved. The Council must continually review the emergency at every regularly scheduled meeting and terminate the emergency when appropriate. Accordingly, this item will remain on the Council agenda until such time the emergency action can be terminated.
DISCUSSION/ANALYSIS: Emergency work began on July 29, 2024, with staff estimating three months to complete the emergency repair. The project is now 90% complete with an estimated completion date by mid-November 2024.
Work completed to-date includes demolition of existing showers, sinks, mirrors and walls within the work area; excavation to approximately six feet below the existing concrete floor to find the leaks caused by deteriorated sewer pipes; replacement of the old sewer pipes; installation of waterlines for the showers, replacing all damaged framing within shower area and installation of moisture barrier on shower/sink area flooring. Gym side wall is now Council Staff Report (ID # 5298) Meeting of November 12, 2024 Updated: 11/7/2024 9:26 AM by Susan Gauthier Page 2
finished, mirrors have been installed, all touch-ups have been completed and the gym area was turned back over to the Police Department for use. Contractor is currently working on installing wall tiles throughout shower area and is awaiting delivery of approved floor tiles.
Staff recommends that the Council finds the need to continue the emergency action authorized by the City Manager and find that the emergency continues until the work on the project has been completed and the Police Department facilities have been restored to full use.
FISCAL IMPACT: The total estimated project cost of $300,000 was funded through the Capital Budget appropriation for major building facility maintenance projects (PWC8393).
Staff will provide an update on the final cost of the repairs at a future City Council meeting once all repairs have been completed.
ENVIRONMENTAL REVIEW: The project is Exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15269(b), related to emergency repairs needed to maintain essential services.
ATTACHMENTS: None.
RECOMMENDATIONS: Accept progress report and determine by a four-fifths vote to continue the emergency action for the Emergency Plumbing Repair at Police Center Project.