Fremont City Council Meeting: 11/12/24 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5279) DOC ID: 5279
Updated: 11/8/2024 2:23 PM by Jeremy Huynh Page 1
WI-FI EQUIPMENT INSTALLATION FOR THE SIX COMMERCIAL DISTRICTS - Approval of Plans and Specifications, and Award Contract to Bear Electrical Solutions, Inc. in the amount of $357,995 (includes 15% Contingency) for the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108); and Make Findings of CEQA Exemption
Contact Persons:
Name: Sanford Taylor Jimmy Chen
Title: IT Director Facilities Manager
Div/Dept: Information Technology Services Public Works
Phone: 510-494-4802 510-494-4715
E-Mail: [email protected] [email protected]
Executive Summary: Staff is recommending that the City Council approve plans and specifications, approve award of contract to Bear Electrical Solutions, Inc., and authorize the City Manager or her designee to execute a contract for the installation of WI-FI equipment for the Six Commercial Districts Wi-Fi Access Expansion Project in an amount not to exceed $357,995 (includes 15% Contingency).
BACKGROUND: On July 10, 2023, the State of California adopted legislation amending its budget for Fiscal Year 2023-2024 under Assembly Bill No. 102, Chapter 38 (AB 102). The State Budget included “earmark” allocations to specific projects and programs identified by State legislators. With support from State Senator Aisha Wahab and State representative Alex Lee, a budget was allocated to the Six Commercial Districts Wi-Fi Access Expansion Project in Fremont.
On December 6, 2023, the City received $1,500,000 in State funding to support the Commercial District Wi-Fi Access Expansion Project. (Note, the City was also awarded $1.5 million in Federal funding for this project through support from the office of Congressman Ro Khanna. This funding will be applied to future phases of the overall project.)
The project consists of the installation of Wi-Fi equipment in Centerville, Downtown City Center, Irvington, Niles, Mission San Jose, and Warm Springs commercial districts. The new Wi-Fi zones will help address the digital divide issues in these districts by allowing for equitable access among residents and small businesses who may otherwise not have access to high-speed Wi-Fi internet access.
On May 6, 2024, the City entered into an agreement with SmartWave Technologies, LLC, in the amount of $725,472.49, for the design, engineering specifications, and drawings and purchase of equipment for the project.
DISCUSSION/ANALYSIS: In partnership with SmartWave Technologies, LLC, Staff has completed the design and engineering drawings for the Six Commercial Districts Wi -Fi Access Expansion Project (PWC9108).
Council Staff Report (ID # 5279) Meeting of November 12, 2024 Updated: 11/8/2024 2:23 PM by Jeremy Huynh Page 2
The next phase involves installing the Wi-Fi equipment. To move forward, the ITS Department, in collaboration with the Public Works Department, issued a bid to obtain a contractor for the installation phase.
Bid Results: Bids for the installation project were opened on September 18, 2024. The bidder with its respective bid amount is shown below. The Engineer’s Estimate is $500,000.
Bidder Bid Amount
Bear Electrical Solutions, Inc. $ 311,300.00
The only bidder for this project, Bear Electrical Solutions, Inc., submitted a responsive bid, and all documents are in order. The contractor is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of similar nature with other nearby agencies.
Installation Project Cost & Funding
Estimated Installation Project Costs:
Installation Contract - Bid $ 311,300
Installation Contingency (15%) $ 46,695
Total Estimated Installation Project Costs: $ 357,995
Source of Funding:
Currently Budgeted
PWC9108- Fund 525 – State Capital Grants Fund $ 357,995
Installation of the Wi-Fi equipment by Bear Electrical Solutions, Inc. will proceed in phases, starting with the Downtown City Center. Wi-Fi Access for the Six Commercial Districts will leverage wireless technology to create a 10 Gbps connectivity to the City Fiber Backbone; and support free Wi-Fi internet access to the Six Commercial Districts.
FISCAL IMPACT: Funding for the installation of the Wi-Fi equipment for the Six Commercial Districts Wi-Fi Access Expansion Project is appropriated in the State Capital Grants Fund PWC9108-525.
ENVIRONMENTAL REVIEW: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 as the minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists.
LINKS:
• Six Commercial Districts Wi-Fi Access Expansion Project Locations (.KMZ files):
https://www.fremont.gov/home/showdocument?id=16693&t=638650988100585734
https://www.fremont.gov/home/showdocument?id=16691&t=638650988092629930
Council Staff Report (ID # 5279) Meeting of November 12, 2024 Updated: 11/8/2024 2:23 PM by Jeremy Huynh Page 3
• Six Commercial Districts Wi-Fi Access Expansion Project Network Equipment Locations Phase 1 (Excel file):
https://www.fremont.gov/home/showdocument?id=16685&t=638648697300345332
• Six Commercial Districts Wi-Fi Access Expansion Project Network Equipment Locations Phase 2 (Excel file):
https://www.fremont.gov/home/showdocument?id=16687&t=638648697306439756
ATTACHMENTS:
• Wireless Backhaul - Six Commercial Districts Wi-Fi Access Expansion Project Plans and Specifications
• Fire Station 2 - Six Commercial Districts Wi-Fi Access Expansion Project Plans and Specifications
• Niles Depot Museum - Six Commercial Districts Wi-Fi Access Expansion Project Plans and Specifications
• Phase 1 Typical Mounting - Six Commercial Districts Wi-Fi Access Expansion Project Plans and Specifications
• Phase 2 Typical Mounting - Six Commercial Districts Wi-Fi Access Expansion Project Plans and Specifications
• Fiber Optic Splice Diagram - Six Commercial Districts Wi-Fi Access Expansion Project Plans and Specifications
RECOMMENDATION: Approval of the following actions related to the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108):
1) Approve the Plans and Specifications for the Six Commercial Districts Wi-Fi Access Expansion Project.
2) Accept the Bid and award the installation contract to the only responsive and responsible bidder, Bear Electrical Solutions, Inc. in the amount of $311,300 and allocate a 15% contingency in the amount of $46,695 for a total installation contract amount of $357,995 and authorize the City Manager or designee to execute the contract.
3) Find the project is exempt from the CEQA review pursuant to CEQA Guidelines as the minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists.