*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
NOVEMBER 12, 2024
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Shao from:
Omni Hotel
251 S Olive St., Room 835
Los Angeles, CA 90012
1. PRELIMINARY
A. Call to Order: Vice Mayor Campbell called the me eting to order at 7:00 p.m.
B. Flag Salute: Councilmember Salwan led the salute to the flag.
C. Roll Call: Present: Mayor Mei (via Z oom), Vice Mayor Campbell, Councilmembers: Keng, Kimberlin, Shao (via Zoom), Salwan, and Cox
D. Announcements by Vice Mayor /City Manager/City Attorney
Vice Mayor Campbell announced the Boards and Commissions vacancies.
City Manager Shackelford shared information regarding items of Council/community interest and introduced colleagues.
E. Report Out of Closed Session – None.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* B. Approval of Minutes – None.
* C. Vice Mayor Campbell opened consideration of a Second Reading and Adoption of an Ordinance of the City of Fremont Amending Fremont Municipal Code Section 2.20.560 to Amend the Composition of the Patterson House Advisory Board
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council waived the second reading and adopted Ordinance No. 09-2024 amending Section 2.20.560 of the Fremont Municipal Code.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* D. Vice Mayor Campbell opened consideration of a Second Reading and Adoption of an Ordinance of the City of Fremont Amending Fremont Municipal Code Section 10.05.550 Restricting On-Street Parking to 72 Hours and Adding Section 10.05.555 Restricting Oversized Parking in Residential Areas
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person commented: Lisa Danz (FFE). There being no additional speakers, Mayor Mei closed the public comment period.
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council waived the second reading and adopted Ordinance No. 10-2024 amending Section 10.05.550 and adding Section 10.05.555 to the Fremont Municipal Code.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* E. Vice Mayor Campbell opened considerati on of Approval of Agreements for On-Call Traffic Counting Services with All Traffic Data Services, Quality Counts, LLC, and Quality Traffic Data, LLC, each in the amount of $250,000; and Make Findings of CEQA Exemption
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person commented: Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period.
*Consent Items
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council Found that the action is exempt from CEQA review and authorize the City Manager, or her designee, to execute a Master Service Agreement with the following consultants:
1. All Traffic Data Services for on-call traffic counting services for a total not-to-exceed compensation of $250,000 for five years.
2. Quality Counts, LLC for on-call traffic counting services for a total not-to-exceed compensation of $250,000 for five years.
3. Quality Traffic Data, LLC for on-call traffic counting services for a total not-to-exceed compensation of $250,000 for five years.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* F. Vice Mayor Campbell opened consideration of Approval of Professional Services Agreement with WMH, Inc., in the Amount of $7,149,550.00 (Including 15% Contingency) for Environmental Clearance and Design Services for the I-680/North Mission Boulevard Interchange Modernization Project (PWC 9021); Appropriation Actions; Make Findings of CEQA Exemption
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council approved the following actions related to the I-680/North Mission Boulevard Interchange Modernization Project (PWC9021):
1. Authorized the City Manager, or her designee, to execute a Professional Services Agreement with WMH, Inc., in an amount not to exceed $7,149,550 for environmental clearance and design services.
2. Allocated $300,000 from unallocated Traffic Impact Fee fund balance – Fund 531 and appropriated it to PWC9021-531.
3. Found that the actions are exempt from environmental review, each as a separate and independent bases for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* G. Vice Mayor Campbell opened consideration of Approval of Plans and Specifications, and Award Contract to Bear Electrical Solutions, Inc. in the amount of $357,995 (includes 15% Contingency) for the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108); and Make Findings of CEQA Exemption
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council approved the following actions related to the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108):
1. Approved the Plans and Specifications for the Six Commercial Districts Wi-Fi Access Expansion Project.
2. Accepted the Bid and awarded the installation contract to the only responsive and responsible bidder, Bear Electrical Solutions, Inc. in the amount of $311,300 and allocated a 15% contingency in the amount of $46,695 for a total installation contract amount of $357,995 and authorized the City Manager, or her designee, to execute the contract.
3. Found the project is exempt from the CEQA review pursuant to CEQA Guidelines as the minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* H. Vice Mayor Campbell opened consideration of Authorize the City Manager, or Designee, to Issue a Purchase Order and to Execute Implementing Documents with DocuSign, Inc., for the Electronic Signatures Software License Renewal
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council authorized the City Manager, or her designee, to issue a purchase order and to execute implementing documents with DocuSign, Inc., for the Annual Electronic Signatures Solution Renewal in an amount not to exceed $131,171.30.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* I. Vice Mayor Campbell opened consideration of Authorize the City Manager or their Designee to Execute Agreements with Motels for Temporary Use of Rooms for Winter Relief Program; Authorize the City Manager or their Designee to Execute an Agreement with the County of Alameda to Receive Grant Funding for the Winter Relief Program; and Making Findings of CEQA Exemption
*Consent Items
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City’s Agenda Center on Fremont.gov, and were placed on file.
See Green Sheet on file that contains additional information not included with the staff report.
1. Authorized the City Manager to execute FY 2024/25 Agreements with selected hotel partners C & L Wu, LLC (Mission Peak Lodge) in the amount of $140,400, and Fremont North, LLC, Motel 6 Fremont North in the amount of $133,186 for temporary use of hotel rooms as non-congregate winter relief shelter.
2. Authorized the City Manager to execute an Agreement with Alameda County to accept $230,500 in grant funding to support staffing and program maintenance and operations for the Winter Relief Program.
3. Found that the actions are exempt from review under the California Environmental Quality Act (CEQA) Guidelines, Section 15378(b) (administrative and funding activity not a “project” under CEQA) and Section 15061(b)(3) (no possibility the activity may have significant effect on the environment).
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* J. Vice Mayor Campbell opened consideration of Authorize the City Manager, or her designee, to amend the Accela SaaS Agreement to include Open Counter services as part of its subscription services, extend the term of the agreement an additional two years through October 2029, and increase the not-to-exceed compensation to $3,928,395.94 for services provided over the new five-year term.
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
1. Authorized the City Manager, or her designee, to amend the Accela SaaS agreement to extend the term through October 2029, with annual renewals occurring each year, and to increase the not-to-exceed compensation for all Accela and Open Counter services through October 2029 to $3,928,395.94.
2. Authorized the use of PWC8746, Land Use and Permitting System, for the one-time and initial year of Open Counter subscription fees totaling $59,710.
3. Authorized the City Manager, or her designee, to execute any implementing documents and actions, as necessary.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* K. Vice Mayor Campbell opened consideration of Update the 2016 City of Fremont Local Hazard Mitigation Plan (LHMP) by adopting the 2024 Tri-Cities LHMP Update.
Authorize staff to make any interim updates.
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
1. Adopted Resolution No. 2024-46 to update 2024 Tri-City Multi-jurisdictional Local Hazard Mitigation Plan.
2. Authorized staff to make interim updates to the Plan, including the Plan’s City of Fremont Annex.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* L. Vice Mayor Campbell opened considerati on of Amend Collection Agency Agreement with Financial Credit Network to Increase the Not-to-Exceed Amount to $180,000
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council authorized the City Manager, or her designee, to execute an amendment to the current agreement with FCN to increase the not-to-exceed amount by $81,000 for a total of $180,000.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* M. Vice Mayor Campbell opened consideration of Authorize the City Manager, or Designee, to Enter into Agreements, Issue Purchase Orders, and Execute Implementing Documents with CivicPlus for Implementation Consulting Services and the Software Subscription (includes Maintenance and Support) of the NextRequest Software System
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
1. Authorize the City Manager or designee to execute an amendment to the agreement with NextRequest (now part of CivicPlus) to provide implementation and subscription services for a dedicated Fremont Police Department public record request portal, increasing the not-to-exceed amount of the agreement by $30,449.47 to $127,945.96.
2. Authorized the City Manager, or her designee, to execute any implementing documents and take any implementing actions as necessary.
*Consent Items
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* N. Vice Mayor Campbell opened consideration of Receive Progress Report and Approve Continuation of the Emergency Plumbing Repair at Police Center Project On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council Accepted progress report and determined by a four-fifths vote to continue the emergency action for the Emergency Plumbing Repair at Police Center Project.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
3. CEREMONIAL ITEMS - None
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Vice Mayor Campbell opened the public comment period. The following people commented:
Joe Rose (NAMI), Katy Polony, Sameer Nagwekar, Lee Mason, Alison Monroe, Peggy Rahman, Joanna Lai, Suzanne Cameron, Kelly Abreu, and Salim Mastan. There being no additional speakers, Vice Mayor Campbell closed the public comment period.
5. SCHEDULED ITEMS
A. Vice Mayor Campbell opened consideration of Public Hearing (Published Notice) to Consider Adopting a Resolution Amending the Master Fee Schedule for Various Public Works Engineering Fees to Reflect Current Cost of Services, Support Community Interest in Monthly Parking at Centerville Train Depot, and to Ensure Full Accurate Cost Recovery; Make Findings of CEQA Exemption
Management Analyst II, Tiffany Curotto and Public Works Director, Hans Larsen were present for discussion. Vice Mayor Campbell opened the public hearing. The following person commented: Kelly Abreu. Vice Mayor Campbell closed the public hearing. Director Larsen responded to questions from Councilmembers.
*Consent Items
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council:
1. Held a Public Hearing; and
2. Approved Resolution No. 2024-47 amending the Master Fee Schedule to reflect the changes in the proposed updated Master Fee Schedule (Exhibit A to Resolution) for Public Works Fees, effective as of January 11, 2025.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
6. OTHER BUSINESS
A. Vice Mayor Campbell opened consideration of Informational Report and Presentation of Year-End Results for FY 2023/24
Finance Director, David Persselin shared a presentation and responded to questions from Councilmembers. Vice Mayor Campbell opened the public comment. The following people commented: Kelly Abreu (provided a handout), John Hinds, and Salim Mastan. Vice Mayor Campbell closed the public comment period. Director Persselin responded to questions from Councilmembers.
The City Council accepted the report and presentation.
7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees
1. Vice Mayor Campbell opened for considerati on of Mayor Mei Referral: Appointments and Reappointments to Advisory Bodies
Appointments:
Advisor
y Bodies Appointee Term Expires
Building Appeals Board
Kurt Fuller 12/31/2026
Building Appeals Board
Arun Shah 12/31/2028
Building Appeals Board
Kurt Hereld 12/31/2028
*Consent Items
Advisory Bodies Appointee Term Expires
George W. Patterson House Advisory Board
At-Large Representative
Lauren Teixeira 12/31/2025
Human Relations Commission
Rocio Keul 12/31/2027
Library Advisory Commission
At-Large Representative
Thomas Krum 12/31/2026
Library Advisory Commission
At-Large Representative
Edilberto Aguilera 12/31/2026
Planning Commission
Mufaddal Ezzy 12/31/2025
Rent Review Board
Tenant
Representative
Maria Caluag 12/31/2027
On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council approved appointments.
Ayes: Mayor Mei, Vice Mayor Ca mpbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
C. Legislative Actions – None.
D. Report on Committee Assignments – None.
8. ADJOURNMENT: There being no further business, Vice Mayor Campbell adjourned the meeting at 8:50 p.m.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk DESRIE CAMPBELL, Vice Mayor