*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
DECEMBER 2, 2025
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Shao from:
Shanghai-La Sydney
176 Cumberland Street, The Rocks
Sydney, NSW 2000, Australia
1. PRELIMINARY
A. Call to Order: Mayor Salwan called the meeting to order at 7:00 p.m.
B. Flag Salute: Councilmember Keng led the salute to the flag.
C. Roll Call: Mayor Salwan, Vice Mayor Zhang Councilmembers: Keng, Campbell, Kimberlin, Shao, and Liu
D. Announcements by Mayor/City Manager/City Attorney
Mayor Salwan announced the Boards and Commissions vacancies.
City Manager Shackelford shared information regarding items of Council/community interest and introduced colleagues.
E. Report Out of Closed Session – None.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances - None.
* B. Mayor Salwan opened consideration of Approval of Minutes – None. * C. Mayor Salwan opened consideration of approval of Plans and Specifications, Accept the Bid and Award a Construction Contract for the Bid Amount of $316,998 to Resource Environmental, Inc. and Allocate a 20% Construction Contingency of $63,400 for a Total Contract Amount of $380,398 for the Palm Avenue Demolition Project (PWC8813A), Accept the bid withdrawal of Castle Construction LLC, deny the bid protest from Penkor Wrecking, and find that the project is exempt from review under the California Environmental Quality Act (CEQA) per CEQA Guidelines Sections 15301. *Consent Items
On a motion by Councilmember Kimberlin, seconded by Councilmember Keng, the City Council:
1. Approved the plans and specifications for the Palm Avenue Demolition Project (PWC8813A).
2. Accepted the bid withdrawal of Castle Construction LLC, denied the bid protest from Penkor Wrecking, and accepted the bid and awarded a contract to Resource Environmental, Inc., for a total base bid amount of $316,988, and allocated a 20% construction contingency of $63,400 for a total contract amount of $380,397.
3. Found that the project is exempt from review under the California Environmental Quality Act (CEQA), each as a separate and independent basis, per Section 15301, as the demolition of two single-family homes, one accessory shed, their supporting utilities, and the remnant foundations of former structures that inhabited the site would be consistent with Section 15301(l).
Ayes: Mayor Salwan, Vice Mayor Zhang Councilmembers: Keng, Campbell, Kimberlin, Shao, and Liu
Noes: None
Absent: None
Abstain: None
* D. Mayor Salwan opened consideration of authorizing the City Manager, or her Designee, to execute agreements with Eplus Technology, Inc., PEAC US Capital, Inc., and Rubrik, Inc., for Hardware and Software Support and Maintenance of the Rubrik Enterprise Backup Solution in the amount of $371,535.30, for a 3-year term. (City Infrastructure Backup Solution Support Renewal)
On a motion by Councilmember Kimberlin, seconded by Councilmember Keng, the City Council:
1. Authorized the City Manager, or designee, to issue purchase orders with Eplus Technology Inc. in the amount of $371,535.30 for three years of support ($123,845.10 annually) for the Rubrik Enterprise Backup and Recovery Solution renewal.
2. Authorized the City Manager, or designee, to execute a Hardware and Software Support and Maintenance agreement with Rubrik, Inc. for the Rubrik Enterprise Backup and Recovery Solution renewal.
3. Authorized the City Manager, or designee, to execute an Installment Payment Agreement with PEAC US Capital, inc., for Rubrik Enterprise Backup and Recovery Solution renewal.
4. Authorized the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.
Ayes: Mayor Salwan, Vice Mayor Zhang Councilmembers: Keng, Campbell, Kimberlin, Shao, and Liu
Noes: None
Absent: None
Abstain: None
*Consent Items
* E. Mayor Salwan opened consideration of authorizing the City Manager to Execute a Memorandum of Understanding (MOU) with Alameda County Health for FY 2025/26 Medi-Cal Targeted Case Management Services.
On a motion by Councilmember Kimberlin, seconded by Councilmember Keng, the City Council adopted Resolution No. 2025-55:
1. Authorizing the City Manager, or designee, to execute a Memorandum of Understanding with Alameda County Health to enable the City’s Human Services Department to receive reimbursement for eligible FY 2025/26 expenses through Alameda County’s Targeted Case Management (TCM) program;
2. Making findings of CEQA exemption, as described in this staff report; and
3. Delegating to the City Manager, Finance Director, or their designees, the authority to sign, certify or execute documents on behalf of the City with respect to the TCM program.
Ayes: Mayor Salwan, Vice Mayor Zhang Councilmembers: Keng, Campbell, Kimberlin, Shao, and Liu
Noes: None
Absent: None
Abstain: None
* F. Mayor Salwan opened consideration of approval of On-Call Water Well Maintenance Services Agreement with Eaton Pumps Sales & Services in an Amount Not-to-Exceed of $2,100,000.
On a motion by Councilmember Kimberlin, seconded by Councilmember Keng, the City Council: (1) authorized the City Manager, or designee, to execute a Service Agreement with Eaton Pumps Sales & Services for on-call water well maintenance services in an amount not-to-exceed $2,100,000 over a seven-year term, and (2) found that this action is not a project subject to CEQA review pursuant to CEQA Guidelines Section 15378(b)(2).
Ayes: Mayor Salwan, Vice Mayor Zhang Councilmembers: Keng, Campbell, Kimberlin, Shao, and Liu
Noes: None
Absent: None
Abstain: None
* G. Mayor Salwan opened consideration of approval to Increase Purchase Order through Cooperative Agreement with The Ford Store San Leandro for the Purchase of Ford Fleet Vehicles by $185,000, for a New Not-to-Exceed Amount of $1,010,000; and Decrease the Purchase Order with National Auto Fleet Group by $185,000 for a New Not-to-Exceed of $330,000; Make Findings of CEQA Exemptions.
On a motion by Councilmember Kimberlin, seconded by Councilmember Keng, the City Council:
1. Authorized the City Manager, or designee, to increase purchase orders with The Ford Store San Leandro for the purchase of Ford vehicles by $185,000, for a new amount not-to-exceed of $1,010,000.
*Consent Items
2. Authorized the City Manager, or designee, to decrease purchase orders with National Auto Fleet Group for the purchase of vehicles by $185,000, for a new amount not-to-exceed of $330,000.
3. Found the proposed purchase is not a project as defined by Public Resources Code Section 21065 and of the California Environmental Quality Act (CEQA), and, alternatively, the action is exempt from CEQA under Section 15061 (b) (3), as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment, and Section 15378 (b), as an organizational, administrative, policy and fiscal activity that will not result in direct or indirect physical change in the environment.
Ayes: Mayor Salwan, Vice Mayor Zhang Councilmembers: Keng, Campbell, Kimberlin, Shao, and Liu
Noes: None
Absent: None
Abstain: None
* H. Mayor Salwan opened consideration of Adopting a Resolution Authorizing the City Manager to Extend the Term of Existing City Loan Agreement with Pickering Associates, L.P., an Affiliate of MidPen Housing and Making Findings of CEQA Exemption. (Pickering Place Loan Extension)
On a motion by Councilmember Kimberlin, seconded by Councilmember Keng, the City Council adopted Resolution No. 2025-56 authorizing the City Manager, or designee, to amend the loan agreement and other implementing documents and take such other actions as required to extend the term of the loan agreement to January 1, 2031.
Ayes: Mayor Salwan, Vice Mayor Zhang Councilmembers: Keng, Campbell, Kimberlin, Shao, and Liu
Noes: None
Absent: None
Abstain: None
* I. Mayor Salwan opened consideration of approval of Agreements for On-Call Mechanical, Electrical and Plumbing Design Services in the Amount of $1,250,000 per Agreement with Advanced Design Consultants, Inc., American Consulting Engineers Electrical, Inc., Salas O’Brien, and YEI Engineers, Inc.; Make Findings of CEQA Exemption.
On a motion by Councilmember Kimberlin, seconded by Councilmember Keng, the City Council:
1. Authorized the City Manager, or designee, to execute a Master Service Agreement for on-call MEP design services with the following consultants:
a. Advanced Design Consultants, Inc., with a total not-to-exceed compensation of $1,250,000 for five years.
b. American Consulting Engineers Electrical, Inc., with a total not-to-exceed compensation of $1,250,000 for five years.
c. Salas O’Brien, with a total not-to-exceed compensation of $1,250,000 for five years. *Consent Items
d. YEI Engineers, Inc., with a total not-to-exceed compensation of $1,250,000 for five years.
2. Found that the actions are exempt from environmental review, each as a separate and independent basis for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).
Ayes: Mayor Salwan, Vice Mayor Zhang Councilmembers: Keng, Campbell, Kimberlin, Shao, and Liu
Noes: None
Absent: None
Abstain: None
* J. Mayor Salwan opened consideration of Adopting Resolution of Project Compliance to Support Receipt of $1,000,000 in Regional Measure 3 Grant Funds and Adopting Resolution of Local Support for $1,500,000 in Regional One Bay Area Grant Cycle 3 Funds from the Metropolitan Transportation Commission for the Bay Trail Gap Closure – Marshland Road Segment Project (PWC9133); and Make Findings of CEQA Exemption.
On a motion by Councilmember Kimberlin, seconded by Councilmember Keng, the City Council:
1. Adopted Resolution No. 2025-57 of Project Compliance to support receiving $1,000,000 in Regional Measure 3 grant funds from the Metropolitan Transportation Commission for the Bay Trail Gap Closure – Marshland Road Segment Project (PWC9133).
2. Adopted Resolution No. 2025-58 of Local Support to receive $1,500,000 in One Bay Area Grant – Cycle 3 grant funds from the Metropolitan Transportation Commission for the Bay Trail Gap Closure – Marshland Road Segment Project (PWC9133).
3. Found the action is exempt from CEQA review per CEQA Guidelines, Section 150619(b)(3) which categorize administrative and funding activities as not a project.
Ayes: Mayor Salwan, Vice Mayor Zhang Councilmembers: Keng, Campbell, Kimberlin, Shao, and Liu
Noes: None
Absent: None
Abstain: None
3. CEREMONIAL ITEMS – None.
*Consent Items
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.
Mayor Salwan opened the public comment period. The following people commented: Phil Leung, Fatima Alkamez, and Dave Jacobs. There being no additional speakers, Mayor Salwan closed the public comment period.
5. SCHEDULED ITEMS – None.
6. OTHER BUSINESS – None.
7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees
1. Mayor Salwan opened consideration of Mayor Salwan Referral: Appointment to Advisory Body.
Appointments:
Advisory Body Appointee Term Expires
Economic Development Advisory Commission
At Large Representative
Amy Davis 12/31/2029
On a motion by Councilmember Keng, seconded by Vice Mayor Zhang, the City Council approved appointment.
Ayes: Mayor Salwan, Vice Mayor Zhang Councilmembers: Keng, Campbell, Kimberlin, Shao, and Liu
Noes: None
Absent: None
Abstain: None
C. Legislative Actions – None.
D. Report on Committee Assignments – None.
*Consent Items
8. ADJOURNMENT: There being no further business, Mayor Salwan adjourned the meeting at 7:11 p.m.
Attest: Approved:
Susan Gauthier, City Clerk RAJ SALWAN, Mayor