Applications for Funding — Fresno City Council, May 12, 2022 (part 1 of 2)

2022-2023 Requests for Funding
Planning and Development Department
2600 Fresno Street, Room 3065
Fresno, CA 93721
(559) 621-8003
Table of Contents
Public Services......................................................................................................................... 3 Boys and Girls Club ...................................................................................................................................6 Chinatown Fresno Foundation................................................................................................................ 38 PARCS After School Program .................................................................................................................. 63 PARCS Senior Enrichment Program ........................................................................................................ 79 Self‐Help Enterprises............................................................................................................................... 95 Valley Caregiver Resource Center......................................................................................................... 117 Homeless and Homelessness Prevention............................................................................. 142 Fresno Housing Authority ..................................................................................................................... 146 Marjaree Mason Center........................................................................................................................ 165 Poverello House Rapid Rehousing ........................................................................................................ 203 Poverello House Street Outreach ......................................................................................................... 220 WestCare California, Inc. Project Unite ................................................................................................ 245 WestCare California, Inc. Living Room.................................................................................................. 266 Neighborhood Street Improvements................................................................................... 282 Tenth & Roberts....................................................................................................................................285 Clinton‐Hughes‐Shields‐West ............................................................................................................... 302 Gettysburg‐First‐Fairmont‐Millbrook ................................................................................................... 322

Public and Community Services
Entity Project Name Amount Requested
Boys and Girls Club East, West, and Central Fresno
Boys & Girls Clubs $                   117,242
Chinatown Fresno Foundation Business Visability Initiative of the Make Time Business School $                      40,000 PARCS Neighborhood Park After School
Program $                   315,000
PARCS Senior Enrichment Program 480,000 $
Self‐Help Enterprises Housing Rehab 500,000 $
Valley Caregiver Resource Center OASIS Adult Day Care Relaunch Pro $                      40,000 Total 1,492,242 $

PY 2022–2023 CONSOLIDATED NOFA
PART A – COVER PAGE:

NON-PROFIT ORGANIZATION1
Part A, Section 1: General Information
Legal Name of the Organization: Fictitious Name (if applicable):

Chinatown Fresno Foundation
DUNS Number of Organization: Federal Tax ID Number:
06-160-1710 82-4272279
Date of Incorporation: Date of 501(c)(3) Determination:
1/5/2018 2/28/2018
Mailing Address of Organization: Organization Website Address:
912 F Street www.chinatownfresno.org
Name of President (or Chair of the Board): E-mail Address:

Morgan Doizaki [email protected]
Name of Chief Executive or Executive Director: E-mail Address:

Jan Minami [email protected]
Name of the Secretary: E-mail Address:

June Stanfield [email protected]
Name of Treasurer (or Chief Financial Officer): E-mail Address:

Eduardo Lopez [email protected]
Principal Contact
Person : Principal Contact’s Title:

Principal Contact’s Physical
Address (Street Address, Suite,
City, State, ZIP):

Jan Minami Project Director
912 F Street, Fresno CA 93706
Primary Phone #: Alternative Phone #: E-mail Address:
559.859.1763 559.393.0774 [email protected]
Name of Authorized Signatory : Title of Authorized Signatory:

Morgan Doizaki Board Chair
Signature of Authorized Official: Date of Signature:
see signature page attached
1 This document is for non-profit organizations. Units of local government, please complete Part A: Unit of Government Information
PY22-23 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

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Part A, Section 2: Mission Statement
Please provide the organization’s mission statement within the below space:

Foster civic pride and enhance the quality of life by generating additional sources of funds to support the improvement of the social, physical, and cultural environment of Historic Chinatown Fresno.

Part A, Section 3: Organizational Capacity and Management Please provide key personnel information for HUD-funded projects:

Staff Name Title
Years of
Experience
1) TBD - hiring Executive Director TBD
2) Jan Minami Project Director 25
3)
4)
5)
Board of Directors
How often does your Board of Directors regularly meet?
Monthly
List current Board of Directors below:
1) Renatta Carter-Ford 6) Christina Husbands
2) Alex Cervantes 7) Eduardo Lopez
3) Morgan Doizaki 8) Lupe Perez
4) Tom Freund 9) Doug Seibert Jr
5) Ben Gitmed 10) June Stanfield
PY22-23 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

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Financial Management
1) Has an audit been performed on the proposing organization’s accounting procedures within the last two years?
Yes No If yes, name of
auditor:
2) Is the agency audited every year? Yes No
3) Were any management letters issued as a result of the last audit? If yes, explain.

N/A
4) Provide the name of staff responsible for your agency’s accounting system Name: Jan Minami
Title: Project Director
Phone/Email: 559.859.1763
Authorized Signatories
If your organization is selected for funding, signatures from persons bearing titles from each of the two lines below will be required by your organization.

1. Board Chair, President, or Vice President

2. Treasurer, Secretary, or Assistant Secretary
If you will be unable to provide the two requested signatures, or intend to otherwise deviate from the standard signature authority, please indicate the names and titles of the authorized signatories below and provide the names and titles of the person(s) authorized to execute agreements on behalf of your organization in your board certified resolution.

Authorized Signatory Name Authorized Signatory Title
1) Morgan Doizaki Board Chair
2) Eduardo Lopez Treasurer
Board Resolution providing for the signature authority of persons to sign agreements on behalf of the entity is attached (required before a subrecipient agreement will be executed).

To view the City’s policy regarding signature authority, including a sample signature page and sample certification, view Administrative Order 4-1 at:
https://www.fresno.gov/personnel/human-resources-support/#tab-2 PY22-23 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

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Part A, Section 4: Summary of Attached Applications:

Provide number and total dollar amount of applications by Application Type Homeless and Homelessness Prevention Programs
Number of Applications Total Dollar Amount Requested
$
Public and Community Services
Number of Applications Total Dollar Amount Requested
1 $ 40,000
=

GRAND TOTAL
Number of Applications Total Dollar Amount Requested
1 $ 40,000
PY22-23 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

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Required Attachments to Part A
Select all attachments included.

Part A, Exhibit 1 – Organization’s U.S. Internal Revenue Service 501(c)(3) Determination of Exemption Letter (Required)
Part A, Exhibit 2 – Organization’s Articles of Incorporation (Required) Part A, Exhibit 3 – Bylaws of the Organization (Required) Part A, Exhibit 4 – Statement and Designation by Foreign Corporation (when location of incorporation was outside of California) (Required of Out-of-State Corporations only)
Part A, Exhibit 5 – List of Directors and Officers by Corporate Title and Name (Required)
Part A, Exhibit 6 – Most Recent Audited Financial Statement (an IRS 990, Return of Organization Exempt from Income Tax, may be submitted in lieu of an audit whenever the organization lacks an audit due it not exceeding California and Federal audit thresholds).

Part A, Exhibit 7 – Indirect Cost Rate Agreement with Federal Cognizant Agency (Required if applicant seeks to charge an indirect cost rate greater than 10 percent of modified total direct costs)
Part A, Exhibit 8 – Resolution of the Board of the Directors Authorizing the Application and Naming the Persons Authorized to Sign the Application (Required; the Resolution must be submitted to the City by 4:00 PM, Friday, March 18, 2022) PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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PY 2022–2023 APPLICATION
Public and Community Service Programs
NOTE: This application is not for public services to benefit primarily homeless and individuals at risk of homelessness or for Fair Housing programs. If you are a homeless provider, please use the Homeless and Homelessness Prevention Application. Fair Housing Programs will be requested on a separate NOFA to be released on a date yet to be determined.

1. Project Summary Information – please complete the below summary information for the project/program.

Project Name (10 words or less): Business Visibility Initiative of the Make Time Business School
Amount Requested: $ 4000,000.00
This is a:

New Project/Program
Existing Project/Program
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).

Make Time Business School offers free training for Chinatown micro-enterprise businesses. The focus this year is increasing visibility for Chinatown businesses.

Building a strong social media presence and improving the physical appearances of the businesses benefit both individual businesses and the Chinatown commercial neighborhood.

If this is a new project/program, please briefly explain how CDBG funds will be used to increase the level of service.

CDBG funding will allow introduction of the Business Visibility Initiative to the Make Time Business School, giving Chinatown micro-enterprises access to one-to-one guidance that helps them expand their customer base and grow their businesses.

PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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2. Organizational Capacity
a. Briefly describe how your organization’s prior activities have resulted in meaningful impact:

Over four years, the Chinatown Fresno Foundation has united the community, created a Cultural Gallery to honor Chinatown heritage, launched the Empowerment Center and Make Time Business School to focus on business support and assistance, hired experienced business development personnel, developed connections with governments (City of Fresno, Fresno County) and organizations (Central Valley Community Foundation, Fresno County EDC), media, business owners and property owners.
b. Describe the organization’s experience with administering federally-funded programs of this nature.

Project Director Jan Minami spent three years administering federal grants for Food Commons Fresno. The organization received and is implementing a CDBG grant for PY21.
c. For how many years has the organization administered activities of the type described in this application?
4 d. Does the organization have the following in place (check box if ‘yes’)? Written policies and procedures for the proposed project or program (i.e. intake, eligibility)
Written Financial Management Policies and Procedures
Non-Discrimination / Equal Opportunity Policy
Conflict of Interest Policies and Procedures
Procurement Policies and Procedures
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Application – Public and Community Services

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3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

Even with ongoing support from the Foundation, many Chinatown businesses are struggling to improve their customer base and their bottom line. Disinvestment, road construction and the pandemic continue to create barriers to success.

New resources are needed to create visibility and expand the customer base for individual businesses, raising the level of Chinatown commerce. New resources are also needed to improve the physical appearance of businesses in this historic neighborhood.
b. Briefly describe the target population and how the project will meet the specific needs of the target population. and how the project will be marketed to the target population.

Over 75% of the businesses operating within the Chinatown neighborhood are micro-enterprises. They operate in a challenging market with no direct connection to a residential population, ongoing road construction and the pandemic. In this atmosphere of economic isolation, improving visibility of individual businesses will expand avenues to reach new customers.

Relying on input from micro-enterprises in Chinatown, we determined that improving the digital and physical appearance of businesses would have a strong immediate impact on the neighborhood.

All businesses will be contacted by direct mail. We will use in-person visits, phone calls and text messages when that is possible. The information will be included in our newsletter, on our website, and announced at meetings. c. Describe consultation efforts made with the target population in the development of the proposed activity.

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Application – Public and Community Services

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The Chinatown Board of Directors represent business and property owners in the neighborhood. Several of them own micro-enterprises. In discussing the needs of the business community, the Board, and particularly the Executive Board and Board Chair, have been active in creating and improving this year's proposal.

Three additional micro-enterprises were consulted and helped shape the plan details.

Overall, six owners of micro-enterprises helped create and evaluate the proposed Business Visibility Initiative and approved the direction for the School. d. Describe the marketing plan for the proposed activity and how the organization will ensure it reaches the target population.

MARKETING PLAN 1. Hire an outreach and social media specialist to work with businesses

2. Through an initial neighborhood assessment of all Chinatown businesses, create a comprehensive micro-enterprise database

3. Engage up to 20 micro-enterprise business owners in the Business Visibility Initiative of the Make Time Business School through an Organizational Meeting

4. Begin one-to-one consulting for social media and business/building image. Paid and volunteer experts, including Chinatown Fresno staff, will be brought in as needed

4. Track the efforts for feedback on social media improvements and improvements to interior spaces, facades and signage

5. Evaluate through a follow-up survey of Chinatown businesses and outside business experts to determine improvements made
e. The City’s Analysis of Impediments to Fair Housing Choice recommends that the City prioritize investments in areas identified as Racially/Ethnically Concentrated Areas of Poverty (RECAPs – see NOFA Handbook). Will this program be:

Offered Citywide
Offered Citywide with an emphasis and affirmative marketing toward RECAPs
Offered exclusively to residents of RECAPs
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Application – Public and Community Services

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f. Describe the service area:

Note: Strong applications will include specifically defined services areas such as ‘residents within ½ mile radius of [facility address]’ or ‘residents within the boundaries defined on the attached map.’
Chinatown Fresno is bounded by Ventura Street on the south, Freeway 99 on the west, Fresno Street on the north and the railroad tracks on the east.

As a mixed-use urban neighborhood located on the western boundary of Downtown Fresno, Chinatown Fresno is primarily commercial. Decades of disinterest and disinvestment by government, agencies and nonprofits has bred distrust. A concerted economic development effort is needed to support these businesses.

Service area map attached as exhibit D
g. Estimate the number of unduplicated persons expected to benefit from the project:
20 unduplicated persons will receive a direct benefit from this project.

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Application – Public and Community Services

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h. Income Documentation
CDBG-eligible programs primarily benefit persons who earn less than 80% of the area median income. A chart containing the income limits is included as a reference below. Applicants must select one of the three options for documenting how their activity will satisfy the income eligibility requirement.

Please note, these income limits are subject to change. For the most current income limits please reference the link below:
https://www.hudexchange.info/resource/5334/cdbg-income-limits/ Household Size 30% AMI 50% AMI 80% AMI
1 14,650 24,400 39,050
2 16,750 27,900 44,600
3 18,850 31,400 50,200
4 20,900 34,850 55,750
5 22,600 37,650 60,250
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Application – Public and Community Services

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OPTION 1: Low-Income Clientele – Presumed Benefit
Select this option only if the program will exclusively serve one of the following clientele (select all that apply)
Older Adults (62 and older)
Severely Disabled Adults
Abused Children
Illiterate Adults
Migrant Farm Workers
OPTION 2: Low-Income Clientele – Other
Select this option if the program will serve a specific clientele not listed under the first option. The organization must document income eligibility for each program participant. Indicate below the types of documentation the organization will collect to verify income eligibility (select all that apply):

Pay Stubs / Wage Statements
W-2s
Income Tax Returns
Social Security Documentation
Bank Statements
Signed Certifications from
Beneficiaries
Other:

Other:

OPTION 3: Low-Income Area
Select this option if the program will benefit all residents within the defined service area described in 3.d.

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Application – Public and Community Services

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i. Detailed Narrative Description of Project/Program
Describe the project/program in detail in the space below. Limit description to the space provided on this and the next page.

Chinatown Fresno deserves a prosperous business community. The Business Visibility Initiative of the Make Time Business School will create visibility for individual businesses as well as the Chinatown business community. Quoting Barak Obama, “When we succeed, we succeed because of our individual initiative, but also because we do things together.” Chinatown microenterprises have been succeeding because of their individual initiative. We offer the opportunity for them to succeed together – to be part of a stabilized and enhanced Chinatown business environment.

The Chinatown Fresno Foundation is committed to “strengthen our business and property assets.” This Initiative is aimed directly at building economic and community development through strengthening business and property assets.

For Chinatown, the challenges are many. Chinatown Fresno is disconnected from the rest of Downtown Fresno by the railroad tracks, as well as from its former residential community to the west by Highway 99. Customers must make an effort to shop in Chinatown. Disappointed customers will not come back.

We have developed the Make Time Business School to make Chinatown micro-enterprises as competitive as possible, expanding economic opportunities for individual owners and fostering job growth. An expanding job market in Chinatown produced by the Business School and the Business Visibility Initiative can also lead to affordable housing demand, another priority in Chinatown.

Over 75% of Chinatown businesses are micro-enterprises. It is particularly challenging for owners of businesses this small to make time for business improvement and expansion. The Make Time Business School will address this challenge by approaching business visibility in multiple directions.

Not only will the Business School assure competence in social media skills, but a short video will be created for each business to use. These will be compiled as a promotion called Chinatown Thrive. Not only will each business receive a lengthy assessment of their interior and exterior spaces, but we are seeking separate funding for façade renovation and signage improvements.

Restoration of historic signs that remain on many Chinatown buildings would be a bonus.

NEIGHBORHOOD ASSESSMENT An initial survey will be sent to all businesses, determining those that are micro-enterprises, those that have an PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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Detailed Narrative Description of Project/Program (Continued from previous page) existing social media presence and those that are aware of their business image. An existing Chinatown database will be updated with this information. Ongoing feedback from businesses will be tracked and monitored. A similar survey will be conducted at the end of the year for comparison purposes.

ORGANIZATIONAL MEETING All Chinatown micro-enterprises will be invited to the organizational meeting by mail, e-newsletter, social media and in person. The purpose is to introduce the concept of developing a story for each business, a story that emphasizes the importance of the results of using a business’s products or services. During this meeting, we can determine social media readiness, marketing and customer relations needs and the state of the business image, both digital and physical. This is the jumping-off point for one-on-one consulting for up to twenty individual business owners.

CONSULTING A new outreach person will be hired to work with businesses through the process of creating visibility. If a business needs a particular type of expertise beyond the scope of our staff, that experienced person will be found. In consultation with existing staff, a plan will be developed for each business.

OTHER NOTES

1. Micro-enterprises that are part of the Make Time Business School for PY21 will be more prepared than other businesses are likely to be, but there is much to be offered with this Initiative that goes beyond the basics of Year One and will be beneficial for all businesses. Though the focus is engaging businesses new to the Business School, those from PY21 are welcome if there is space.

2. By social media, we mean newsletter and website development, Facebook, Instagram, Yelp and email marketing.

3. A videographer will shoot and edit footage to develop a 30-second “sizzle reel” for each business. The combination of all the individual videos will be assembled to promote the Chinatown neighborhood.

SUMMARY Chinatown’s commercial district consists primarily of microenterprises that operate in a long-neglected neighborhood. The PY21 Make Time Business School is proving to be an important resource for the businesses involved.

Building on that effort, the Business Visibility Initiative will build steps to success that lead to job growth and improved quality of life in Chinatown.

PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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j. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.

Collaborating Organization Description of Collaboration Access+ Capital Financial incentives for façade and signage improvemernts
Hmong Chamber of
Commerce
Social media support
Fresno Area Hispanic
Foundation
Technical support
Fresno County Economic
Development Corporation
Technical support
Downtown Fresno Partnership Business survey consultation PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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4. Project/Program Budget
a. The City is interested in applicants that can deploy activities in a timely manner (12 months) while balancing the need to maintain high standards of program delivery. Please propose how you will address this need.

Since the Chinatown Fresno Foundation currently operates the Make Time Business School for basic business instruction, the new Business Visibility Initiative can be incorporated easily. It can be developed within two months of approval. New outreach staff will be hired upon awarding of the funds. The Organizational Meeting will be scheduled in mid- to late-summer with consulting beginning by September. All work will wrap up by the end of February.
b. List of Funding Sources
Provide all planned funding anticipated/ committedfor this activity for PY 2022 – 2023. If the organization has received funding commitment letters, please attach as an exhibit to this application.

Funding
Source (Name
of Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date
Union Bank Community
Development
$5,000 Pending June, 2022
Alaska Airlines
Corporate
Giving Program
Socioeconomic
Mobility
$5,000 Pending April 31, 2022
Sony Create Action
Grant Program
$10,000 Pending April 15, 2022
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Application – Public and Community Services

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c. Activity Budget Summary
Please complete Exhibit A – Operating Budget Summary.

The above referenced Budget worksheet is available at www.fresno.gov/housing under the ‘Notices of Funding Available’ tab.

Please note the following costs are not allowable for CDBG: bad debts; contingencies; contributions and donations; entertainment costs (including meals for social events and awards/graduation banquets); gifts or incentive awards to individuals; fines and penalties resulting from violations of or non-compliance with Federal, State, and Local laws; interest on borrowed capital; fundraising; investment management.
d. Prior-Year Financial Statement
Please attach a financial statement labeled as Exhibit B for the proposed program for the last full operating year. Failure to provide the financial statement will result in disqualification.

Attachments to Part B Application:

EXHIBIT A – OPERATING BUDGET SUMMARY
EXHIBIT B – PRIOR-YEAR AUDITED FINANCIAL STATEMENT INCLUDING

STATEMENT OF ACTIVITIES, STATEMENT OF FINANCIAL POSITION AND

STATEMENT OF CASH FLOWS (REQUIRED WHEN TOTAL FEDERAL GRANT AWARDS EQUALED OR EXCEEDED $750,000 DURING THE ANNUAL AUDIT PERIOD); OR
EXHIBIT B – PRIOR-YEAR UNAUDITED FINANCIAL STATEMENT WHEN TOTAL

FEDERAL GRANT AWARDS FOR THE ANNUAL AUDIT PERIOD WAS LESS THAN $750,000
Optional Additional Exhibits:

EXHIBIT – FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT C – LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
EXHIBIT D – SERVICE AREA MAP (REQUIRED IF NOT DESCRIBED IN 3.d.) PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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Budgeted Position
(Personnel) or Category
(Operations)
City of Fresno HUD Funds Other Funds for Project
Project
Totals (All
Funds)
Salaries &
Wages
Fringe
Benefits
Totals
(City of
Fresno
HUD
Funds)
Other
Federal
Funds
State
Funds
Local
Govm't
Funds
Private /
Donor
Funds
Other
Funds
(specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel (enter position titles):

Business Visibility
Coordinator 19.000 4,750 23,750 23,750

Administrative Personnel (enter position titles):

Executive Director 4,000 1,000 5,000 5,000

Independent Contractors / Consultants (enter position titles):

Project Director 4,500 4,500 4,500

TOTAL PERSONNEL
BUDGET $27,500 $5,750 $33,250 $ $ $ $ $ $33,250
Other Direct Costs (Include only costs that are direct; indirect costs are covered under the Indirect Cost Rate) Organizational
Meeting Expenses 215 215
Project Supplies 1,000 1,000
Content Experts 900 900
Videographer 1,000 1,000
façade
Renovation 12,000 12,000
Signage Repair 3,000 3,000

TOTAL OTHER DIRECT
COSTS $3,115 $ $ $ $15,000 $ $18,115
INDIRECT COSTS (Select 1 indirect rate Only)
Approved Indirect Cost
Rate
De minimus 10 % Rate 3,635 3,635

TOTAL INDIRECT COST
BUDGET $3,635 $ $ $ $ $ $3,635

TOTAL PROJECT
BUDGET $27,500 $5,750 $40,000 $ $ $ $ $ $55,000
*An approved indirect cost rate must be applied to the base identified in the agreement with the federal cognizant agency.

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Application – Public and Community Services

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Per 2 CFR 200.414, any non-federal entity that does not have a current negotiated rate may elect to charge a de minimis rate of 10% of Modified Total Direct Costs (defined in 2 CFR 200.68).

Part B Exhibit C-1
Part B Exhibit C-2

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Application Public and Community Services

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PY 2022 2023 APPLICATION
Public and Community Service Programs
NOTE: This application is not for public services to benefit primarily homeless and individuals at risk of homelessness or for Fair Housing programs. If you are a homeless provider, please use the Homeless and Homelessness Prevention Application. Fair Housing Programs will be requested on a separate NOFA to be released on a date yet to be determined.

1. Project Summary Information please complete the below summary information for the project/program.

Project Name (10 words or less): Neighborhood Park After School Program Amount Requested: $ 315,000.00
This is a:

New Project/Program
Existing Project/Program
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).

Funding for this program provides high quality after school program services, camps and enrichment activities for youth ages 5-17 at community centers and neighborhood parks. After school programming improves quality of life for youth through recreation.

If this is a new project/program, please briefly explain how CDBG funds will be used to increase the level of service.

CDBG funding will be used for staffing and to deliver drop-in and structured recreational programming at neighborhood community centers and parks. Short-term camps and enrichment activities in the areas like arts, theatre, dance, fitness, sports, culinary arts wil be funded to create access to new experiences for youth.

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2. Organizational Capacity
a.
meaningful impact:

The City of Fresno Parks, After School, Recreation and Community Services (PARCS) Department has provided after school and neighborhood park programming for decades. This programming provides a safe place for youth to build relationships with their peers, seek assistance with homework, develop new skills, pursue sports, arts and other recreational activities.
b. D -funded
programs of this nature.

The PARCS Department has participated in CDBG funded service delivery for more than a decade, and has the fiscal controls and staffing in place to manage federallyfunded programs in accordance with regulations. The team responsible for oversight of the funding and operational oversight of the program has nearly 100 years of combined experience relevant to community program and grant administration. c. For how many years has the organization administered activities of the type described in this application?
40 d.

Written policies and procedures for the proposed project or program (i.e. intake, eligibility)
Written Financial Management Policies and Procedures
Non-Discrimination / Equal Opportunity Policy
Conflict of Interest Policies and Procedures
Procurement Policies and Procedures
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3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

This proposal addresses the need for access to high quality, no-cost youth programming delivered at neighborhood locations that are safe and accessible to youth. No-cost after school programs are often oversubscribed and have long waitlists. Providing services at community centers helps address unmet demand for after school programming.

CDBG funding pays for part of the cost to deliver programming. Funds are leveraged with local funding to maximize reach.
b. Briefly describe the target population and how the project will meet the specific needs of the target population. and how the project will be marketed to the target population.

The target population to be served are youth ages 5-17 from low-income households. Youth in this age range need opportunities to develop social and emotional skills, reinforce academic skills, build resilience and try new sports and activities that enrich their quality of life. PARCS After School Programming provides the target population with activities designed to support development and resilience for youth of all ages. For marketing plans, see section 3-d. c. Describe consultation efforts made with the target population in the development of the proposed activity.

After school programming provided at neighborhood community centers has been shaped based on feedback received from Operations Managers who are responsible for community center operations, and PARCS' Action Sports Program Manager. Their feedback indicates that youth would like to participate in drop in recreation as well as structured camps and special events that include opportunities to learn theatre arts, dance, art, culinary arts, gardening and other specialized skills.

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Application Public and Community Services

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d. Describe the marketing plan for the proposed activity and how the organization will ensure it reaches the target population.

After school programming, camps, or workshops will be marketed with flyers and posters placed at neighborhood center sites, shared on the City of Fresno website and social media accounts. Information will also be shared with principals and administrators at neighborhood schools within 1 mile of the community center.

Printed and digital materials will be provided in multiple languages to maximize accessibility for target audiences. This marketing plan is presumed to reach the target population by using multiple communication methods across a variety of locations where our target population and their guardians congregate and/or seek information about recreation.
e. Choice recommends that the
City prioritize investments in areas identified as Racially/Ethnically Concentrated Areas of Poverty (RECAPs see NOFA Handbook). Will this program be:

Offered Citywide
Offered Citywide with an emphasis and affirmative marketing toward RECAPs
Offered exclusively to residents of RECAPs

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Application Public and Community Services

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f. Describe the service area:

Note: Strong applications will include specifically defined services areas such as boundaries defined on
Program will primarily serve youth within a 1 mile radius of each of the ten locations. All locations except Einstein Playground are located in RECAPS.

Alfonso Hernandez Jr./Dickey Youth Center - 1515 E. Divasadero Einstein Playground - 3566 E. Dakota
Fink White - 535 S. Trinity Ave
Frank H. Ball - 760 Mayor Ave
Holmes Playground - 212 S. First
Lafayette Neighborhood Center - 1516 E. Princeton
Maxie L. Parks - 1802 E. California
Quigley - 808 W. Dakota
Romain Neighborhood Center - 745 N. First
Ted C. Wills Community Center - 770 N. San Pablo
Service area map attached as exhibit B
g. Estimate the number of unduplicated persons expected to benefit from the project:
400 unduplicated persons will receive a direct benefit from this project.

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 12 of 20 ends

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Application Public and Community Services

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OPTION 1: Low-Income Clientele Presumed Benefit
Select this option only if the program will exclusively serve one of the following clientele (select all that apply)
Older Adults (62 and older)
Severely Disabled Adults
Abused Children
Illiterate Adults
Migrant Farm Workers
OPTION 2: Low-Income Clientele Other
Select this option if the program will serve a specific clientele not listed under the first option. The organization must document income eligibility for each program participant. Indicate below the types of documentation the organization will collect to verify income eligibility (select all that apply):

Pay Stubs / Wage Statements
W-2s
Income Tax Returns
Social Security Documentation
Bank Statements
Signed Certifications from
Beneficiaries
Other:

Other:

OPTION 3: Low-Income Area
Select this option if the program will benefit all residents within the defined service area described in 3.d.

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

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i. Detailed Narrative Description of Project/Program
Describe the project/program in detail in the space below. Limit description to the space provided on this and the next page.

CDBG currently provides funding for 10 Neighborhood Centers located throughout the City of Fresno. These centers range in size from 1,500 square feet to 41,000 square feet and are primarily located in RECAPS, throughout the low income areas of Fresno. These neighborhood park sites included:

Holmes playground, Ted C. Wills Community Center, Romain Playground, Maxie L Parks Community Center, Frank H. Ball Playground, Fink White Neighborhood Center, Quigley Park, Dickey Youth and Development Center, Einstein Park and Lafayette Park.

The centers are open Monday through Friday from either 3pm 7pm or 3pm 8pm depending on whether or not the facility has a gymnasium. In addition Frank H. Ball, Ted C. Wills, Holmes and Romain are open on Saturdays from noon-5pm.

During shelter in place and other COVID-19 restrictions, participation numbers declined. Based on these trends and increased marketing efforts, PARCS estimates a minimum of 400 unique participants in program year 22-23.

Marketing efforts will aim to bring reach up to pre-pandemic numbers as COVID-19 restrictions are eased.

In addition to standard, drop-in recreation,specialized programming and camps will be piloted by staff during the program year to gauge youth interest and grow attendance at the centers. Staff will pilot promotion, registration and other aspect of specialized programming to inform best practices for operations.

Programming at the centers includes, but is not limited to the following; Performing arts and talent shows
Family Fun night which promotes family fitness, unity and recreation Nature hikes
Teen Leadership Program Learning valuable job skills
Arts and Crafts
Neighborhood Park Youth Sports leagues
Character development programs
PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 15 of 20 ends

Large group games
Homework Centers
Summer and Winter Break Day Camps
A Healthy snack/ lunch program in partnership with the EOC Healthy cooking classes
Karate Classes
Break Dancing Classes
Service Oriented Projects like Pride in your park, SPCA Clean up, etc.

Haunted Yard, etc.

Programming at these centers provides a safe space for at-risk youth to seek mentorship and access to engaging recreational activities. Programming is designed to reach all ages and is tailored to respond to youth interests.

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Application Public and Community Services

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j. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.

Collaborating Organization Description of Collaboration Fresno Economic
Opportunities Comission
(EOC)
Provides sack lunch for youth

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 18 of 20 ends

PARCS managers and supervisors have decades of experience leading recreational activities and youth programming. Staff providing direct services recieve training and tools to ensure programming is high quality. Programming schedules are prepared monthly and guide implementation at community centers. Established processes will allow PARCS to begin providing programming immediately following execution of the grant agreement. b. List of Funding Sources
Provide all planned funding anticipated/ committed for this activity for PY 2022 2023. If the organization has received funding commitment letters, please attach as an exhibit to this application.

Funding Source
(Name of
Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date
HUD CDBG $315,000 Pending 7/1/22
General/Measure
P Funds
PARCS
Operating
$4,400,000 Pending 7/1/22

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 19 of 20 ends

c. Activity Budget Summary
Please complete Exhibit A Operating Budget Summary.

The above referenced Budget worksheet is available at www.fresno.gov/housing .

Attachments to Part B Application:

EXHIBIT A OPERATING BUDGET SUMMARY

EXHIBIT B PRIOR-YEAR AUDITED FINANCIAL STATEMENT INCLUDING

STATEMENT OF ACTIVITIES, STATEMENT OF FINANCIAL POSITION AND

STATEMENT OF CASH FLOWS (REQUIRED WHEN TOTAL FEDERAL GRANT AWARDS EQUALED OR EXCEEDED $750,000 DURING THE ANNUAL AUDIT PERIOD); OR

EXHIBIT B PRIOR-YEAR UNAUDITED FINANCIAL STATEMENT WHEN TOTAL

FEDERAL GRANT AWARDS FOR THE ANNUAL AUDIT PERIOD WAS LESS THAN $750,000
Optional Additional Exhibits:

EXHIBIT FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
EXHIBIT B SERVICE AREA MAP (REQUIRED IF NOT DESCRIBED IN 3.d.)

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Application Public and Community Services

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Exhibit A: Operating Project Budget Summary (or, submit via Excel) Budgeted Position
(Personnel) or Category
(Operations)
City of Fresno HUD Funds Other Funds for Project
Project
Totals (All
Funds)
Salaries &
Wages
Fringe
Benefits
Totals
(City of
Fresno
HUD
Funds)
Other
Federal
Funds
State
Funds
Local
Govm't
Funds
Private /
Donor
Funds
Other
Funds
(specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel (enter position titles):

Administrative Personnel (enter position titles):

Independent Contractors / Consultants (enter position titles):

TOTAL PERSONNEL
BUDGET $ $ $ $ $ $ $ $ $
Other Direct Costs (Include only costs that are direct; indirect costs are covered under the Indirect Cost Rate)

TOTAL OTHER DIRECT
COSTS $ $ $ $ $ $ $
INDIRECT COSTS (Select 1 indirect rate Only)
Approved Indirect Cost
Rate
De minimus 10 % Rate

TOTAL INDIRECT COST
BUDGET $ $ $ $ $ $ $

TOTAL PROJECT
BUDGET $ $ $ $ $ $ $ $ $
*An approved indirect cost rate must be applied to the base identified in the agreement with the federal cognizant agency.

Per 2 CFR 200.414, any non-federal entity that does not have a current negotiated rate may elect to charge a de minimis rate of 10% of Modified Total Direct Costs (defined in 2 CFR 200.68).
#*
#*
#*
#*
#*
#*
#* #*
#*
#*
American Ave
North Ave North Ave
Jensen Ave
California Ave
Whites Bridge Ave Belmont Ave
McKinley Ave
Ashlan Ave Shaw Ave Shaw Ave Ashlan Ave
McKinley Ave
Belmont Ave
Bullard Ave
Herndon Ave
Nees Ave
Shepherd Ave Behymer Ave Copper Ave
Bullard Ave
Herndon Ave
California Ave
Quigley
Ted C. Wills
Community
Center
Dickey
Youth
Center
Fink White
Frank H. Ball
Maxie L.

Parks
Holmes
Playground
Romain
Neighborhood
Center
Lafayette
Neighborhood
Center Einstein
Playground
City of Fresno, PARCS Department
Exhibit 2
After School Program Centers
File Path: H:\USER\ErikaAJ\MXDs\COF_PARCS_AfterSchoolPrograms_20220301.mxd / Updated: 3/1/2022
#* After School Programs
1 mile Service Area
Council Districts
District 1
District 2
District 3
District 4
District 5
District 6
District 7
Major Streets
City Limits
0 1.5 3 0.75
Miles
Salaries & Wages Fringe Benefits
Totals
(City of Fresno
HUD Funds)
Other Federal
Funds State Funds Local Govm't Funds Private / Donor
Funds
Other Funds
(specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:

Services Aides (temps) 291,070.00 23,930.00 315,000.00 1,836,339.00 2,151,339.00 Rec Specialist 18 @ 50% - 627,532.92 627,532.92
Comm Rec Assistant 18
@50% - 533,696.34 533,696.34
[enter position title] - -
[enter position title] - -
Administrative Personnel:

Rec Manager (4) @25% - 122,496.38 122,496.38
- -
- -
Independent Contractors / Consultants:
[enter position title] - -
[enter position title] - -
TOTAL PERSONNEL BUDGET $ 291,070.00 $ 23,930.00 $ 315,000.00 $ - $ - $ 3,120,064.65 $ - $ - $ 3,435,064.65 Other Direct Costs (Include only costs that are direct; indirect costs are covered under the Indirect Cost Rate) Supplies 1,323,306.00 1,323,306.00
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
TOTAL OTHER DIRECT COSTS $ - $ - $ - $ 1,323,306.00 $ - $ - $ 1,323,306.00 INDIRECT COSTS* (Select 1 indirect rate Only)
Approved Indirect Cost Rate -
De minimus 10 % Rate -

TOTAL INDIRECT COST
BUDGET $ - $ - $ - $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 291,070.00 $ 23,930.00 $ 315,000.00 $ - $ - $ 4,443,370.65 $ - $ - $ 4,758,370.65 *An approved indirect cost rate must be applied to the base identified in the agreement with the federal cognizant agency.

Per 2 CFR 200.414, any non-federal entity that does not have a current negotiated rate may elect to charge a de minimis rate of 10% of Modified Total Direct Costs (defined in 2 CFR 200.68).

CITY OF FRESNO
OPERATING BUDGET SUMMARY (non-capital projects)
Please revise this form and annotate budget items as needed All applicants are required to submit a copy of their organization’s operating budget.

City of Fresno HUD Funds Other Funds for Project
Project Totals (All Funds)
Budgeted Position
(Personnel) or Category
(Operations)

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 7 of 20 ends

1. Project Summary Information please complete the below summary information for the project/program.

Project Name (10 words or less): Senior Enrichment Program Amount Requested: $ 480,000.00
This is a:

New Project/Program
Existing Project/Program
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).

The Senior Enrichment Program provides recreational activities at up to 10 community centers in the City of Fresno for low and moderate income senior (>62 years) populations. Activities include: arts and crafts, educational and skill-building workshops, nutrition education, therapeutic recreation, gardening, special events and excursions. The purpose of the program is to improve quality of life and strengthen community resilency.

If this is a new project/program, please briefly explain how CDBG funds will be used to increase the level of service.

In addition to funding existing programming, CDBG funding will be used to extend the service day at the Ted C. Wills community center to pilot full-day programming for seniors.

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 8 of 20 ends

2. Organizational Capacity
a.
meaningful impact:

The City of Fresno Parks, After School, Recreation and Community Services (PARCS) Department has an established senior hot meals program that includes senior recreation opportunities and reached 700+ unique individuals annually (prepandemic). The recreational opportunities offered at community centers throughout the City of Fresno have provided seniors a safe space to connect with their peers, pursue lifelong education, and enhance their quality of life through recreation. b. D nistering federally-funded
programs of this nature.

The PARCS Department has participated in CDBG funded service delivery for more than a decade, and has the fiscal controls and staffing in place to manage federallyfunded programs in accordance with regulations. The team responsible for internal oversight of the funding and senior enrichment program delivery has over 35 years of combined experience relevant to program and grant administration. c. For how many years has the organization administered activities of the type described in this application?
29 d.

Page 9 of 20 ends

3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

This proposal addresses the need to engage seniors in recreational opportunities, lifelong learning, skill development and community building to improve quality of life.

Senior Enrichment Programming is funded in part by CDBG, with local funding sources leveraged to make programming possible. Combining funds in this way ensures sufficient funding is available for program delivery. b. Briefly describe the target population and how the project will meet the specific needs of the target population. and how the project will be marketed to the target population.

The target population are low- to moderate-income seniors aged 62 and older.

Seniors have communicated a need for enrichment activities through surveys and ongoing collective action efforts to advocate for senior center services. Senior Enrichment Program services funded by CDBG are provided in lower-income areas of town where seniors tend to live on fixed incomes and may not have transportation or the means to participate in paid programming.

Providing no-cost recreational opportunities at neighborhood community centers in a congregate setting eliminates barriers to participation and strengthens independent living skills. It fosters a sense of community connection and supports social, emotional and physical wellness among populations that are vunerable to isolation and the mental and physical health impacts associated with it. Please see question "3-d" for the marketing plan.
c. Describe consultation efforts made with the target population in the development of the proposed activity.

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Application Public and Community Services

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The PARCS Department surveys seniors who are active in existing programming.

According to surveys, seniors report an interest in recreational activities tailored specifically to their age group, interests and abilities. Based on the growing demand for senior programming, the PARCS Department has restructured to include a dedicated Program Manager role to lead senior programming. The Program Manager will use senior survey feedback and industry best practices to shape enrichment programming around the evolving needs of the target population.
d. Describe the marketing plan for the proposed activity and how the organization will ensure it reaches the target population.

The PARCS Department has hired a Communications Coordinator and a Program Manager who will work together to tailor marketing and outreach to serve senior populations. Services will be marketed to the target population through placing information on the City's website, social media accounts and distribution/posting of printed materials. All information will be provided in multiple languages in an accessible format. Printed materials (posters, banners, brochures and/or flyers) will be placed at community centers throughout the City. A senior survey will also be conducted to get feedback from existing participants to inform program operations and marketing.

To expand community outreach, referral information will be provided to two community service centers including United Way's Community Service Center (211) and the City of Fresno's Customer Service Center (311). Information will also be provided to community partners such as the Community Food Bank, Fresno Madera Agency on Aging, Fresno County libraries, social service programs and other organizations serving the target population.

This marketing plan is presumed to reach the target population by using multiple communication methods across a variety of locations where low-income seniors congregate and/or seek information or resources. The marketing plan will also focus on promoting enrichment and encouraging seniors to return to programming. Prepandemic the program reached approximately 700 older adults per year. Estimated reach for 2022-23 is a minimum of 350 seniors, with the aim of reaching higher numbers through marketing and promotion efforts.

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Application Public and Community Services

Page 11 of 20 ends

e. Th
City prioritize investments in areas identified as Racially/Ethnically Concentrated Areas of Poverty (RECAPs see NOFA Handbook). Will this program be:

Offered Citywide
Offered Citywide with an emphasis and affirmative marketing toward RECAPs
Offered exclusively to residents of RECAPs

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 12 of 20 ends

f. Describe the service area:

Note: Strong applications will include specifically defined services areas such as Services will be offered to low-income older adults and seniors (>62 years) at the following ten locations:
1) Bulldog and 6th - 1343 E. Barstow
2) Inspiration Park - 5770 W. Gettysburg
3) Lafayette Neighborhood Park - 1516 E. Princeton Ave
4) The Link - Mckinley and Blackstone - 1507 N Blackstone Ave 5) Mary Ella Brown Community Center - 1350 E. Annadale Ave. 6) Mosqueda Community Center - 4670 E. Butler Ave.
7) Pinedale Community Center - 7170 N. San Pablo Ave.
8) Romain Park - 745 N. First Street
9) Senior Citizens Village - 1917 S. Chestnut Ave.
10) Ted C. Wills Community Center - 770 N. San Pablo
Service area map attached as exhibit B
g. Estimate the number of unduplicated persons expected to benefit from the project:
350 unduplicated persons will receive a direct benefit from this project.

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

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PY22-23 Consolidated NOFA Part B
Application Public and Community Services

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Pay Stubs / Wage Statements
W-2s
Income Tax Returns
Social Security Documentation
Bank Statements
Signed Certifications from
Beneficiaries
Other:

Other:

OPTION 3: Low-Income Area
Select this option if the program will benefit all residents within the defined service area described in 3.d.

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 15 of 20 ends

i. Detailed Narrative Description of Project/Program
Describe the project/program in detail in the space below. Limit description to the space provided on this and the next page.

Senior Enrichment Programming will be offered at up to 10 locations throughout the City. Programming is offered up to five days a week at each location for four hours, and includes a variety of programming to support the whole person, supporting physical, mental and social wellbeing for senior populations. Activities offered include: exercise and fitness classes, guest speakers, community service presentations, arts and crafts, educational workshops tailored to the unique needs of seniors, painting, bingo, gardening, cooking, nutrition education, digital literacy, intergenerational events, performing arts, games, dance, day-trip excursions and other special events.

Programming hours will be periodically extended to accommodate special events.

Additionally, the PARCS program will pilot full day senior programming at one location (Ted C. Wills) in Spring 2023. The staffing budget reflects any extra costs for extended day programming to accommodate this pilot.

All CDBG funding will be used toward staffing costs. Local funding will be used toward staffing costs and supplies.

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 17 of 20 ends

j. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.

Collaborating Organization Description of Collaboration Fresno Madera Agency on
Aging (FMAAA)
FMAAA provides funding for senior hot meals and/or
meals on wheels programming. This complements
senior enrichment by providing nutrition assistance
for senior program participants. No funding is
associated with this grant proposal.

Community Based
Organizations
Partners from a variety of community based
organizations will be invited as guest speakers to
support PARCS enrichment programming. No
CDBG funding will be used toward any associated
fees or costs.

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 18 of 20 ends

As an established program with administrative and operational oversight in place, the Senior Enrichment Program can be delivered in a timely manner.

The established and recurring nature of the senior enrichment schedule allows PARCS to document expenditures and regularly draw down CDBG grant funding in accordance with all program delivery requirements while maintainined high standards of program delivery.
b. List of Funding Sources
Provide all planned funding anticipated/ committed for this activity for PY 2022 2023. If the organization has received funding commitment letters, please attach as an exhibit to this application.

Funding
Source (Name
of Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date
Local General Fund $50,000 Pending 7/1/22
Local Measure P $300,000 Pending 7/1/22
Federal CDBG $480,000 Pending 7/1/22

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 19 of 20 ends

c. Activity Budget Summary
Please complete Exhibit A Operating Budget Summary.

The above referenced Budget worksheet is available at www.fresno.gov/housing .

Attachments to Part B Application:

EXHIBIT A OPERATING BUDGET SUMMARY

EXHIBIT B PRIOR-YEAR AUDITED FINANCIAL STATEMENT INCLUDING

STATEMENT OF ACTIVITIES, STATEMENT OF FINANCIAL POSITION AND

STATEMENT OF CASH FLOWS (REQUIRED WHEN TOTAL FEDERAL GRANT AWARDS EQUALED OR EXCEEDED $750,000 DURING THE ANNUAL AUDIT PERIOD); OR

EXHIBIT B PRIOR-YEAR UNAUDITED FINANCIAL STATEMENT WHEN TOTAL

FEDERAL GRANT AWARDS FOR THE ANNUAL AUDIT PERIOD WAS LESS THAN $750,000
Optional Additional Exhibits:

EXHIBIT FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
EXHIBIT B SERVICE AREA MAP (REQUIRED IF NOT DESCRIBED IN 3.d.)

PY22-23 Consolidated NOFA Part B
Application Public and Community Services

Page 20 of 20 ends

Administrative Personnel (enter position titles):

Independent Contractors / Consultants (enter position titles):

TOTAL PERSONNEL
BUDGET $ $ $ $ $ $ $ $ $
Other Direct Costs (Include only costs that are direct; indirect costs are covered under the Indirect Cost Rate)

TOTAL OTHER DIRECT
COSTS $ $ $ $ $ $ $
INDIRECT COSTS (Select 1 indirect rate Only)
Approved Indirect Cost
Rate
De minimus 10 % Rate

TOTAL INDIRECT COST
BUDGET $ $ $ $ $ $ $

TOTAL PROJECT
BUDGET $ $ $ $ $ $ $ $ $
*An approved indirect cost rate must be applied to the base identified in the agreement with the federal cognizant agency.

Per 2 CFR 200.414, any non-federal entity that does not have a current negotiated rate may elect to charge a de minimis rate of 10% of Modified Total Direct Costs (defined in 2 CFR 200.68).
#*
#*
#*
#*
#*
#*
#*
#*
#*
#*
Pinedale
Community
Center
Bulldog
& Sixth
Lafayette
Neighborhood
Park
The Link
Mosqueda
Community
Center
Senior
Citizens
Village
Romain Park
Ted C. Wills
Community
Center
Inspiration
Park
Mary Ella Brown
Community Center
American Ave
North Ave
Jensen Ave North Ave
Jensen Ave
California Ave
Whites Bridge Ave Belmont Ave
McKinley Ave
Ashlan Ave Shaw Ave Shaw Ave Ashlan Ave
McKinley Ave
Belmont Ave
Bullard Ave
Herndon Ave
Nees Ave
Shepherd Ave Behymer Ave Copper Ave
Bullard Ave
Herndon Ave
California Ave
File Path: H:\USER\ErikaAJ\MXDs\COF_PARCS_SeniorPrograms_20220302.mxd / Updated: 3/2/2022
#* Senior Programs
1 mile Service Area
Council Districts
District 1
District 2
District 3
District 4
District 5
District 6
District 7
Major Streets
City Limits
0 1.5 3 0.75
Miles
City of Fresno, PARCS Department
Exhibit 1
Senior Program Centers
Salaries & Wages Fringe Benefits
Totals
(City of Fresno
HUD Funds)
Other Federal
Funds State Funds Local Govm't Funds
Private / Donor
Funds
Other Funds
(specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:

Recreation Specialist 33% 20,582.10 20,582.10
Recreation Specialist(temp) 23,100.00 1,767.15 24,867.15 24,867.15 Services Aide (27 temps) 1080 hrs 421,200.00 32,221.80 453,421.80 453,421.80 - -
Administrative Personnel:

Program Manager 33% - 29,486.76 29,486.76
Operations Managers (4) 5% - 20,774.08 20,774.08
- -
Independent Contractors / Consultants:
- -
- -
TOTAL PERSONNEL BUDGET $ 444,300.00 $ 33,988.95 $ 478,288.95 $ - $ - $ 70,842.94 $ - $ - $ 549,131.89 Other Direct Costs (Include only costs that are direct; indirect costs are covered under the Indirect Cost Rate) Supplies 248,028.00 248,028.00
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
[enter cost category] -
TOTAL OTHER DIRECT COSTS $ - $ - $ - $ 248,028.00 $ - $ - $ 248,028.00 INDIRECT COSTS* (Select 1 indirect rate Only)
Approved Indirect Cost Rate -
De minimus 10 % Rate -
TOTAL INDIRECT COST BUDGET $ - $ - $ - $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 444,300.00 $ 33,988.95 $ 478,288.95 $ - $ - $ 318,870.94 $ - $ - $ 797,159.89 *An approved indirect cost rate must be applied to the base identified in the agreement with the federal cognizant agency.

Per 2 CFR 200.414, any non-federal entity that does not have a current negotiated rate may elect to charge a de minimis rate of 10% of Modified Total Direct Costs (defined in 2 CFR 200.68).

City of Fresno HUD Funds Other Funds for Project
Project Totals (All Funds) Budgeted Position (Personnel) or Category (Operations)

PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

Page 7 of 23 ends

1. Project Summary Information – please complete the below summary information for the project/program.

Project Name (10 words or less): Housing Rehab
Amount Requested: $ 500,000.00
This is a:

New Project/Program
Existing Project/Program
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).

Execute emergency, minor, and substantial housing rehabilitation to remedy property maintenance, age, health and safety, and/or housing code issues of existing singlefamily residential units for low-income owner occupied households. Self-Help Enterprises staff will collaborate with homeowners and contractors to improve key building features including roofing, windows, and flooring, and property systems such as basic plumbing, electrical, cooling and/or security. The home repair and rehabilitation services are available to income eligible homeowners of single family residences located within City limits of Fresno.

If this is a new project/program, please briefly explain how CDBG funds will be used to increase the level of service.

N/A
PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

Page 8 of 23 ends

2. Organizational Capacity
a. Briefly describe how your organization’s prior activities have resulted in meaningful impact:

Self-Help Enterprises’ (SHE) overall qualifications and ability to perform owner occupied home repair and rehabilitation services in the City of Fresno reside in considerable experience with CDBG, HOME, CalHome and BEGIN program administration and implementation. Self-Help Enterprises’ construction experience spans over 50 years of project completions, including the repair and rehabilitation of more than 6,800 homes. This prior experience gives SHE a familiarity with the housing stock, rehabilitation needs, and program operations for many San Joaquin Valley communities and the low-income beneficiaries. SHE boasts a successful record as a CDBG, HOME, CalHome and BEGIN contractor in the City of Fresno and the greater San Joaquin Valley region. The City’s owner occupied home repair and rehabilitation program will benefit from SHE’s experienced staff. In total, SHE has partnered with 43 different San Joaquin Valley local jurisdictions to implement housing rehabilitation programs, homebuyer programs, and/or new unit development type projects. Since 2018, SHE has partnered with the City of Fresno on the implementation of a home repair program with CDBG funding. Under this program, SHE has completed 36 home repair projects that improved home features and systems for low-income homeowners at an average cost of about $21,880 per project. An additional 13 home repair projects are currently underway. SHE's staff will leverage this specific and overall experience and employ industry best practices when performing grant administration and completing home improvement projects.

Working with SHE provides the City with highly skilled personnel that are easily accessible to the City and its residents. SHE has two office locations in the San Joaquin Valley, in Visalia and Madera respectively, to serve program participants and City Staff. Staff assigned to the City of Fresno are available to meet with the applicants and the City staff as needed. With a combined total of 40 years of experience, our loan staff is highly proficient in conducting applicant and property eligibility analysis, as well as loan-processing. The construction staff has over 35 years of combined construction experience. The total staff to be assigned to the City’s program has an average tenure of 15 years with SHE. Self-Help Enterprises' staff is prepared for a rapid start-up of all funded activities by promoting the available services and recruiting participants as necessary. As part of its subrecipient responsibilities, SHE will regularly communicate with all City staff during the implementation of the home repair an rehabilitation program. Many of SHE’s program and support staff are bilingual in Spanish and English, and interpreters are enlisted to assist participants who speak languages other than English and Spanish. Program marketing materials are distributed in multiple languages as needed. b. Describe the organization’s experience with administering federally-funded programs of this nature.

PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

Page 9 of 23 ends

Self-Help Enterprises has extensive experience in grant writing for CDBG, HOME, and CalHOME housing rehabilitation and homebuyer programs, as well as public services and infrasturcure projects throughout eight counties in the San Joaquin Valley. SHE has prepared 532 successful grant applications for housing programs and services. Currently, Self-Help Enterprises is administering 32 CDBG, HOME, and CalHome funded Housing Rehabilitation and/or Homebuyer Assistance programs throughout communities in Fresno, Kern, Kings, Madera, Merced and Tulare Counties. In addition, SHE is also administering 23 CDBG CV Programs for both Subsistence Payments and Business Assistance in Merced, Fresno, Tulare, Kings and Kern Counties.

Self-Help Enterprises staff is extremely knowledgeable about cost-effective management methods, has considerable fiscal experience, and has worked with many differenty types of financing programs including:
-BEGIN
-CalHome
-Community Development Block Grant
-HOME Investment Partnership Program
-Neighborhood Stabilization Program
-HELP Program (Housing Enabled by Local Partnerships)
USDA Housing Preservation Grants
-USDA 502, 504, 514, 516 and 525 funds
-USDA Household Water Well Systems Grant
-CalHFA Financing
-Bank financing
-Low Income Housing Tax Credit Program
-Local Early Action Planning (LEAP)
-Permanent Local Housing Allocation (PLHA)
-Parks Grants
-State Water Resource Management Agency
PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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-CA Department of Drinking Water
The 371 CDBG, 180 HOME and 81 CalHome funded programs implemented and administered by Self-Help Enterprises have been completed in a timely and costefficient fashion, in accordance with Department of Housing and Urban Development (HUD) and Department of Housing and Community Development (HCD) requirements, and free of negative audit findings.

Self-Help Enterprises' construction experience includes the following construction completions from 1965 through August 31, 2021:
-She has repaired and rehabilitated 6,786 homes;
-She has built 6,424 single family homes;
-SHE has developed 1,836 multifamily units; and
-SHE has aided community utility districts in providing 33,019 sewer and water connections throughout the Valley.
c. For how many years has the organization administered activities of the type described in this application?
50 d. Does the organization have the following in place (check box if ‘yes’)? Written policies and procedures for the proposed project or program (i.e. intake, eligibility)
Written Financial Management Policies and Procedures
Non-Discrimination / Equal Opportunity Policy
Conflict of Interest Policies and Procedures
Procurement Policies and Procedures
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Application – Public and Community Services

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3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

The City's Owner-Occupied Rehab Program is designed to help maintain decent, safe and affordable housing for Fresno's low/maderate-income families. It helps homeowners, who are finacially unable to make the necessary repairs, bring their homes into compliance with the City's Building Code and Housing Quality Standards. The Owner-Occupied Rehab Program will provide neighborhood revitalization and spot repair of substandard units. Without the Owner-Occupied Rehab Program, low-income homeowners would be forced to use credit, or apply for high-interest personal loans, that could potentially put them at an extreme financial hardship. Low-income homeowners would also be forced to live in unhealthy and unsafe housing and potentially be forced from their homes. b. Briefly describe the target population and how the project will meet the specific needs of the target population. and how the project will be marketed to the target population.

Target propulation is low-income residents of City of Fresno. Self-Help Enterprises staff will collaborate with homeowners and contractors to improve key building features including roofing, windows, and flooring, and property systems such as basic plumbing, electrical, cooling and/or security. The home repair and rehabilitation services are available to income eligible homeowners of single family residences located within City limits. Marketing will be in a matter that will reach community, single-family home-owners and will be publicized in both english and spanish. Media will include flyers, brochures, door hangers, postcards, newspaper ads, articles, public service announcements and social media.

Fliers and brochures are distributed at local government buildings and other public offices, through the mail, as well as to community leaders, businessses and/or organizations that assist those not likely to apply without special outreach.

Advertisements and articles are publised in newspapers that are widely circulated within the community. Targets for marketing will also include the local community organizations, service agencies, colleges and churches. c. Describe consultation efforts made with the target population in the development of the proposed activity.

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Application – Public and Community Services

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Home repair grants are available to all income-eligible households within the City of Fresno. Although the program will not be directed to Racially/Ethnically Concentrated Areas of Poverty (RECAPs), priority will be given to applicants located in RECAPs. The Program Operator will utilize a waiting list. In response to a homeowner’s request, the homeowner is placed on the waiting list. Homeowners are offered the opportunity to qualify for assistance by waiting list priority (a firstcome, first served basis). Assistance will be provided to eligible homeowners on a first-come, first served basis. Priority will be given to applicants who have not received prior assistance.
d. Describe the marketing plan for the proposed activity and how the organization will ensure it reaches the target population.

Marketing campaigns will target low-income, racially, ethically, diverse single-family home owners throughout the community and will be publicized in both english and spanish. Media will include flyers, brochures, door hangers, post-cards, newspaper ads, articles, public service announcements and social media. Flyers and brochures are distributed at local government buildings and other public offices, through the mail, as well as to community leaders, businessses and/or organizations that assist those not likely to apply without special outreach. Advertisements and articles are publised in newspapers that are widely circulated within the community. Targets for marketing will also include the local community organizations, service agencies, colleges and churches.
e. The City’s Analysis of Impediments to Fair Housing Choice recommends that the City prioritize investments in areas identified as Racially/Ethnically Concentrated Areas of Poverty (RECAPs – see NOFA Handbook). Will this program be:

Page 13 of 23 ends

f. Describe the service area:

Note: Strong applications will include specifically defined services areas such as ‘residents within ½ mile radius of [facility address]’ or ‘residents within the boundaries defined on the attached map.’
Residents whithin the boudaries defined on the attached service area map Service area map attached as exhibit C
g. Estimate the number of unduplicated persons expected to benefit from the project:
10 unduplicated persons will receive a direct benefit from this project.

PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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Pay Stubs / Wage Statements
W-2s
Income Tax Returns
Social Security Documentation
Bank Statements
Signed Certifications from
Beneficiaries
Other:

Other:

OPTION 3: Low-Income Area
Select this option if the program will benefit all residents within the defined service area described in 3.d.

PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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i. Detailed Narrative Description of Project/Program
Describe the project/program in detail in the space below. Limit description to the space provided on this and the next page.

Self-Help Enterprises (SHE) will operate a Home Repair and Rehabilitation Program with the following services for owner-occupants with incomes below 80% of the County median income with properties within the city limits. Grants may be combined to meet the needs of a homeowner as long as location and income eligibility requirements are met, but may never exceed a total amount of $50,000.

Substantial Housing Rehabilitation grants of up to $50,000 are available to income eligible owner-occupants within the City of Fresno limits. These grants are meant to assist eligible homeowners requiring repairs to and/or replacement of multiple home systems. The condition of the home systems (e.g., electrical, plumbing, heating and cooling, security) affect the household’s health, safety, and general well-being.

Homeowners must be current with property taxes, have sufficient equity to secure the necessary loan/grant amount, and possess homeowner’s insurance. Credit worthiness criteria is not required.

SHE estimates completing a total of two (2) substantial rehabilitation projects at cost of about $50,000 per project under the 2022 funding year if funded. SHE also proposes to completing a total of eight (8) Home Repair projects at an average cost of $20,000 per project with 2022 funding. The available home repair activites include:
1) repair and/or replace a major home feature that causes a homeowner to live without basic plumbing, elecrical, cooling or security that is impaired or absent; 2) to aid homeowners experiencig problems related to the enforcement of government codes, ordinances or other requirements; and 3) the identification and abatement of Lead Based Paint found in older single-family residential units (e.g., built prior to 1976) to remove the presence of lead based paint helath and safety concerns.

Repairs may include replacement of damaged, deteriorated and otherwise unsuitable roofing and or siding that adversly affects the households's daily life and/or other property features, windows, repairs to electical and plumbing systems, sub-floor replacement, termite treatment, repair/replacement of doors and flooring, heating and colling systems and installation of modifications needed for those experiencing mobility disabilities.

Self-Help Enterprises anticipates the following challenges and/or limitations when implementing the Home Repair and Housing Rehabilitation Program: 1) identification and utilization of effective and inclusive marketing strategies; 2) applicants without homeowner’s insurance; 3) incomplete applications and eligibility determinations; 4) PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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conflicts between homeowners and the contractors; and 5) processing delays due to timely completion of environmental reviews. 6) Increased cost of materials. 1) In collaboration with the City of Fresno, SHE will develop a marketing plan for the program services that leverages platforms and venues that reaches eligible households, particularly City of Fresno residents with protected characteristics. For example, marketing strategies and materials will satisfy language and accessibility needs.
2) SHE finds that particular homeowners with no mortgage and minimal financial means to complete home repairs often lack homeowners insurance simply because the cost to possess the proper insurance is considered too expensive. SHE will work with applicants to obtain reasonable homeowners insurance and develop a budget that allows them to maintain the coverage. When homeowners are unable to obtain coverage due to the home’s condition, SHE will work with insurance providers to ensure the necessary home repairs are completed to allow the homeowner to obtain coverage.
3) SHE finds that many interested and eligible homeowners struggle to complete the program application and gather the documents for their eligibility determination. In this scenario, SHE loan processors meet directly with the applicants to provide assistance with the application and build their understanding of the involved requirements and steps. Deadlines are in place to foster timely completion of each application and project. Participants whom fail to uphold communications, provide the required documentation, and follow through on expectations are terminated from the program and advised that they are able to return to the pool of interested persons if they so choose at a later date.
4) SHE finds that there is a potential for conflict between a homeowner and a licensed contractor. Setting and executing a work plan for a home repair or rehabilitation project involves considerable communication and relationship management. SHE addresses this situation by following a detailed process for contractor selection and by conducting periodic inspections. Homeowners are provided a list of eligible contractors that is made up of licensed contractors identified by both the homeowners and SHE. All identified licensed contractors are invited to bid on the project. SHE’s Project Manager completes a thorough inspection of the home with the owner and compiles a list of desired improvements with their input.

From which a final work plan is created that satisfies critical needs, the available budget, and time constraints. All selected contractors are invited to the bid tour with the Project Manager. Those in attendance are provided with a bid package that outlines all work to be completed and material specifications. Contractors are encouraged to ask questions and obtain clarification where necessary to ensure a fair bid process. Once bids are received, the Project Manager will review all bids for completeness and cost reasonableness. Bids within 10% of the cost estimate will be presented to the homeowner for final selection.

PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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Prior to the selection, the homeowner is encouraged to speak with the contractor and seek references. When the homeowner selects an eligible contractor, a contract will be developed between the homeowner and the contractor. Before the execution of a contract, the Project Manager will conduct a pre-construction conference with the homeowner and the contractor to discuss the project and build agreement on the scope of work and timeline for the project. The homeowner must sign off on all pay requests from the contractor. This signifies their agreement with the description of the completed work for which payment is being requested, as well as their satisfaction with said work. The Project Manager will conduct inspections throughout the project to monitor that the materials meet specifications and the work meets professional craftsmenship and local building standards. At the time of project completion, a final walkthrough is carried out with the homeowner and the contractor to review the quality of work, materials, and other items. The homeowner will sign off on the contractor’s final payment at the conclusion of the walkthrough. It is the contractor’s responsibility to provide the homeowner with all warranty information, a review of system operations and ongoing maintenance, and the contact information for suppliers and subcontractors.
5) Over the past several years SHE has experienced significant delays in the processing of Environmenatl Reviews, which has caused project delays and homeowners to become fustrated and upset with the process due to the on going need to request new or current information as income documents become stale after 30 days, in turn this has resulted in duplication of work for SHE staff and increased cost to administer/implement the program. SHE understands that they cannot assume the City's environmental responsibilities; however, SHE staff are very well versed in conducting HUD environmental reviews for housing rehabilitation programs. SHE hopes through continued open communication that we may be able to further support the City in expiditing the review and approval of Historic Preservation Reviews and final Envonrmental Review Reports in a timely manner.

PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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j. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.

Collaborating Organization Description of Collaboration

PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

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Given that we have maintained an ongoing program with a waitlist, we strive to depoly activities within the 18 month timeframe and have developed processes that allow us to do so; however timely approvals of environmental reviews continue to delay projects often requiring double the work and cost increase. We hope to continue to work with City staff to develop a process that will result in timely processing and approval of environmental reviews. b. List of Funding Sources
Provide all planned funding anticipated/ committed for this activity for PY 2022 – 2023. If the organization has received funding commitment letters, please attach as an exhibit to this application.

Funding
Source (Name
of Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date

N/A N/A N/A N/A N/A

PY22-23 Consolidated NOFA Part B
Application – Public and Community Services

Page 22 of 23 ends

c. Activity Budget Summary
Please complete Exhibit A – Operating Budget Summary.

The above referenced Budget worksheet is available at www.fresno.gov/housing under the ‘Notices of Funding Available’ tab.

Attachments to Part B Application:

EXHIBIT A – OPERATING BUDGET SUMMARY
EXHIBIT B – PRIOR-YEAR AUDITED FINANCIAL STATEMENT INCLUDING

STATEMENT OF ACTIVITIES, STATEMENT OF FINANCIAL POSITION AND

STATEMENT OF CASH FLOWS (REQUIRED WHEN TOTAL FEDERAL GRANT AWARDS EQUALED OR EXCEEDED $750,000 DURING THE ANNUAL AUDIT PERIOD); OR
EXHIBIT B – PRIOR-YEAR UNAUDITED FINANCIAL STATEMENT WHEN TOTAL

FEDERAL GRANT AWARDS FOR THE ANNUAL AUDIT PERIOD WAS LESS THAN $750,000
Optional Additional Exhibits:

EXHIBIT – FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT – LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
EXHIBIT C – SERVICE AREA MAP (REQUIRED IF NOT DESCRIBED IN 3.d.) Salaries &
Wages
Fringe Benefits
Totals
(City of Fresno HUD
Funds)
Other Federal
Funds State Funds Local Govm't Funds
Private / Donor
Funds
Other Funds
(specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:

Rehab Manager 10,240.00 3,379.20 13,619.20 13,619.20
Rehab Loan Processor 11,396.00 3,760.68 15,156.68 15,156.68 Rehab Project Technician 9,270.00 3,059.10 12,329.10 12,329.10 Project Manager 52,500.00 17,325.00 69,825.00 69,825.00 [enter position title] - -
Administrative Personnel:

Program Director 2,630.00 867.90 3,497.90 3,497.90
Administrative Analsyst 9,246.00 3,051.18 12,297.18 12,297.18 Project Technician 3,674.00 1,212.42 4,886.42 4,886.42
Independent Contractors / Consultants:
[enter position title] - -
[enter position title] - -
TOTAL PERSONNEL BUDGET $ 98,956.00 $ 32,655.48 $ 131,611.48 $ - $ - $ - $ - $ - $ 131,611.48 Other Direct Costs (Include only costs that are direct; indirect costs are covered under the Indirect Cost Rate) Office Space/Utilities/Phone 4,000.00 4,000.00
Office Supplies 4,500.00 4,500.00
Insurance 4,500.00 4,500.00
Travel 3,800.00 3,800.00
Marketing & Outreach 250.00 250.00
Postage 500.00 500.00
Director Grants 305,000.00 305,000.00
Professional Services 19,188.00 19,188.00
-
-
TOTAL OTHER DIRECT COSTS $ 341,738.00 $ - $ - $ - $ - $ - $ 341,738.00 INDIRECT COSTS* (Select 1 indirect rate Only)
Approved Indirect Cost Rate

20.25% 26,651.32 26,651.32
De minimus 10 % Rate -

TOTAL INDIRECT COST
BUDGET $ 26,651.32 $ - $ - $ - $ - $ - $ 26,651.32
TOTAL PROJECT BUDGET $ 98,956.00 $ 32,655.48 $ 500,000.80 $ - $ - $ - $ - $ - $ 500,000.80 *An approved indirect cost rate must be applied to the base identified in the agreement with the federal cognizant agency.

Per 2 CFR 200.414, any non-federal entity that does not have a current negotiated rate may elect to charge a de minimis rate of 10% of Modified Total Direct Costs (defined in 2 CFR 200.68).

City of Fresno HUD Funds Other Funds for Project
Project Totals (All
Funds)
Budgeted Position
(Personnel) or Category
(Operations)

Homelessness and Homelessness Prevention
Entity Project Name Amount Requested
Fresno Housing Authority HMIS 21,231 $
Marjaree Mason Center Eradicating Homelessness for
Victims of Domestic Violence $ 197,140 Poverello House Rapid Rehousing 316,031 $
Poverello House HOPE Team 197,140 $
WestCare California, Inc. Unite 243,459 $
WestCare California, Inc. The Living Room 849,665 $
Total 1,824,666 $
FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 7 of 24 ends

Evaluation Process
Applications will be scored and ranked according to the below criteria.

Category Points
Qualified / Disqualified:
x Does the applicant demonstrate how the proposal aligns with one or more priorities outlined in the City of Fresno 2020- 2024 Consolidated Plan? (If no, the application is disqualified.)
x Are the proposed activities eligible under the applicable funding source? (If no in part or full, the application is disqualified in part or full.) x Are the proposed costs eligible under the applicable funding source? (if no in part or full, the application is disqualified in part or full.) x Is the applicant an established corporation chartered and in good standing with the State of California or a 501(c)(3) tax-exempt organization? (if no, the application is disqualified)
x Does the applicant have established financial and management systems? (if no, the application is disqualified)
x Has the applicant failed to meet any other threshold eligibility requirements in the accompanying 2021-2022 Consolidated NOFA Handbook? (If yes, the application is disqualified.)
x ESG Funding Applications- Has the applicant submitted a fully complete Match attachment? (If no, the application is disqualified.) x Has the applicant identified the target population? (If no, the application is disqualified.)
Qualified or Disqualified
Organizational Capacity:
x Does the organization have material experience with HUD grants and contracts? (Up to 5 points)
x Does the organization have demonstrated success in administering a similar activity? (0 years = 0 points; 1-4 years = 5 points; 5 or more years = 10 points)
x Is the experience and training of the proposed program/project/activity staff consistent with the needs of the proposed activity(s)? (5 points) x Does the agency have facilities consistent with the proposed program activities? (5 points)
x Does the agency have current, open monitoring findings? (Up to -10) 25 FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

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Category Points
Quality of the Proposal / Alignment to Community Needs:
x To what extent does the proposal address unmet community needs? (Up to 15 points)
x Does the proposal describe barriers to program participation, and how the activity addresses those barriers? (Up to 5 points) x Has the proposal clearly identified how it will address the needs of one or more of the following populations: Domestic Violence Survivors, Veterans, LGBTQ, Deaf and Hard-of-Hearing, Persons with Intellectual Disabilities, Youth, Victims of Human Trafficking, Elderly (Up to 5 points) x Does the proposal describe how it will enable access to one or more of the following: employment programs and services, mental health services, addiction and recovery services (Up to 5 points) 30 Impact and Outcomes:
x Has the applicant described how the target population will be reached and assessed? (Up to 5 points)
x Do the proposed program services match the needs of the population? (Up to 5 points)
x Does the organization clearly articulate how the program activities were developed in consultation with the target population? (Up to 5 points)
x Does the organization describe how their prior activities have resulted in meaningful impact? (Up to 5 points)
20 Cost Effectiveness / Leveraging
x ESG Only - Has the Match Attachment established that there is a reasonable expectation that the Match requirement can be met? (Up to 5 points)
x Non-ESG Only - Will the proposed activity leverage additional funds that would otherwise not be available? (Up to 5 points)
x Has the organization provided financial statements showing current assets sufficient to cover operating expenses for at least 6 months? (If yes, 5 points)
x Is the proposed budget consistent with the proposed program service(s)? (Up to 5 points)
15 FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 9 of 24 ends

Category Points
Coordination / Collaboration
To what extent does the applicant describe how its activities will be delivered in coordination with other community resources to address the overall needs of its clientele? (Up to 10 points)
10 Total Possible Points 100
x
)UHVQR+RXVLQJ$XWKRULW\
PY 2022–2023 CONSOLIDATED NOFA
PART A – COVER PAGE:

UNIT OF GOVERNMENT
Part A, Section 1: General Information
Legal Name of the Unit of Government:

Housing Authority City of Fresno
DUNS Number: Federal Tax ID Number:
071870877 94-6000749
Office Location: Organization Website Address:
1331 Fulton Street; Fresno, CA 93721 fresnohousing.org
Director: E-mail Address:

Tyrone Roderick Williams [email protected]
Manager: E-mail Address:

Doreen Eley [email protected]
Financial Officer: E-mail Address:

Emily De La Guerra [email protected]
Principal Contact
Person : Principal Contact’s Title:

Principal Contact’s Physical
Address (Street Address, Suite,
City, State, ZIP):

Doreen Eley
Assistant Director,
Special Programs
1331 Fulton Street; Fresno, CA
93721
Primary Phone #: Alternative Phone #: E-mail Address:
5595135171 5594438431 [email protected]
Name of Authorized Signatory : Title of Authorized Signatory:

Tyrone Roderick Williams Chief Executive Office
Signature of Authorized Official: Date of Signature:

March 3, 2022
g
PY22-23 City of Fresno Consolidated NOFA Part A
Unit of Government

Page 2 of 4 ends

Part A, Section 2: Organizational Capacity and Management Please provide key personnel information for HUD-funded projects:

Staff Name Title
Years of
Experience
1) Tyrone Roderick Williams CEO 20
2) Emily De La Guerra Chief Business Officer 11
3) Doreen Eley
Assistant Director, Special
Programs 19
4) Tiffany Chavarria Assistant Manager 38
5)
Financial Management
Were any management letters issued as a result of the last audit? If yes, explain.

No
Provide the name of staff responsible for your agency’s accounting system Name: Emily De La Guerra
Title: Chief Business Officer
Phone/Email: 559/457-4266/[email protected] PY22-23 City of Fresno Consolidated NOFA Part A
Unit of Government

Page 3 of 4 ends

Part A, Section 3: Summary of Attached Applications:

Provide number and total dollar amount of applications by Application Type ¾ Homeless and Homelessness Prevention Programs
Number of Applications Total Dollar Amount Requested
1 $ 21,231
¾ Public Infrastructure and City-Owned Facilities
Number of Applications Total Dollar Amount Requested
$
=

GRAND TOTAL
Number of Applications Total Dollar Amount Requested
1 $ 21,231
PY22-23 City of Fresno Consolidated NOFA Part A
Unit of Government

Page 4 of 4 ends

Required Attachments to Part A
Select all attachments included.

Part A, Exhibit 1 – List of Directors and Officers by Corporate Title and Name (Required)
Part A, Exhibit 2 – Most Recent Audited Financial Statement (Required) Part A, Exhibit 3 – Indirect Cost Rate Agreement with Federal Cognizant Agency (Required if applicant seeks to charge an indirect cost rate greater than 10 percent of modified total direct costs)
FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

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FY 2021–2022 APPLICATION
Homeless and Homelessness Prevention Programs

1. Project Summary Information – please complete the below summary for the project/program.

Project Name (10 words or less): ESG City of Fresno Homeless Management Information System
Amount Requested: $ 21,300.00
ESG Applicants Only – please provide a breakdown of amount requested by program component:

Street Outreach: $ 0.00
Emergency Shelter: $ 0.00
Homelessness Prevention: $ 0.00
Rapid Rehousing: $ 0.00
HMIS: $ 21,300.00
This is a:

New Project/Program
Existing Project/Program
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).

Fresno Housing will provide a functioning Homeless Management Information System (HMIS) for the purposes of gathering and analyzing community data from various programs including Emergency Solutions Grant (ESG). This system will be used to assess the effectiveness of the homeless response system and inform decision making on housing and services needs for individuals/families experiencing homelessness.

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

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2. Organizational Capacity
a. Describe the organization’s experience with administering federally-funded programs of this nature.

In terms of federally funded programs to assist those experiencing homelessness, Fresno Housing (FH) currently administers two U.S. Department of Housing and Urban Development Continuum of Care (HUD CoC) HMIS grants totaling $322,270.

In addition, the organization administers seven HUD CoC housing grants totaling $2 million.

In addition FH is a Public Housing Authority that both manages developments and administers 13,000 Housing Choice Vouchers in both the City and County of Fresno.

FH is also a developer of affordable housing in the City and County of Fresno. b. For how many years has the organization administered activities of the type described in this application?
At least 14 years
c. Does the organization have the following in place (check box if ‘yes’)? Written policies and procedures for the proposed project or program (i.e. intake, eligibility)
Written Financial Management Policies and Procedures
Non-Discrimination / Equal Opportunity Policy
Conflict of Interest Policies and Procedures
Procurement Policies and Procedures
Facility utilization plan and policies
Note: If not, be aware, the City will require a facility utilization plan and policies prior to the execution of a subrecipient agreement.

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

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d. Provide addresses for each applicable location of site(s) where activity will occur, and a brief description of the facilities.

Main activities for HMIS will occur at the FH main office - 1331 Fulton Street; Fresno, CA 93721.

Maps attached as exhibit
FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

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3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

This proposal addresses the data needs for the Fresno Madera Continuum of Care FMCoC) in terms of the HMIS system. Data collection and entry by agencies, including ESG recipients, is vital for the community to make data informed decisions on the housing and services needs of individuals and/or families experiencing homelessness. The data additionally informs the effectiveness of the community homeless response system. HMIS discerns metrics such as amount/type and utilization of various housing solutions. Other metrics include demographics to ascertain the level of racial equity in the community. Currently HMIS has over 100 users from CoC, State and ESG funded agencies.
b. Briefly describe the target population, how the project will meet the specific needs of the target population, and how the project will be marketed to the target population.

The target population of an HMIS proposal is the Fresno Madera Continuum of Care through its projects, including ESG projects that data will be entered into the system. Though for most funding sources, HMIS participation is a mandated activity, it is much more important to think of data as the lynchpin for both analyzing system effectiveness and using data to make informed decisions on the housing and services needed for those experiencing homelessness. In its role as HMIS Lead Agency, FH will work with all projects to ensure data quality and completeness through data entry training and analysis of subsequent data for the effectiveness of the homeless response system.

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

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c. Summary of Services to be provided:

Select all services to be provided, including those that are not funded by the City.

Emergency Shelter
Transitional Housing
Homeless Prevention/Housing Assistance
Homeless Diversion
Mental Health/Other Services
- Individual and Family Counseling
- Drug/Alcohol Treatment
- Job Training
- Children’s Program
- Parenting education
- Domestic Violence Intervention
- Self-Sufficiency Skills Training
- Outreach
- Assessment of Needs
Permanent Housing with Supportive Services
Affordable Housing
Job Training/ Job Search
Women’s Program
Day Care
Youth Program
Access to Medical
Immigration Assistance
Fair Housing Assistance
Academic Support/Tutoring
Referral Services
Case Management
Provide Meals
Free Services
Business Development to micro-enterprise
Other (specify):Homeless Management Information System

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

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d. Estimate the number of unduplicated persons expected to benefit from the project:
130 unduplicated persons will receive a direct benefit from this project. e. Please indicate which of these service types will be provided and the number of unduplicated persons who will benefit.

Check if
Providing Public and Community Service Types Estimated No. Persons Assisted Operating Cost of Shelters for Persons
who are homeless or impacted by

HIV/AIDS

Rental Assistance/Subsidy
Supportive/Essential Services (not
duplicated with services provided in
conjunction with another activity)

Housing information services (not
duplicated with services provided in
conjunction with another activity)

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 16 of 24 ends

f. Describe the homeless or homelessness prevention service program. Please include information about barriers to program participation and how the activity will address those barriers, and any information about how the activity was developed or refined in consultation with the target population. Limit description to the space provided on this and the next page.

As stated, HMIS is a mandated component of all HUD CoC, ESG and many State of California programs. HMIS is the vehicle by which the community can judge the effectiveness of its homeless response system. HMIS provides metrics on a number of factors - number of housing and services projects for individuals/families experiencing homelessness by project type (PSH, RRH), existence of other projects endemic to assisting those experiencing homeless (Diversion, Homeless Prevention) and utilization of these projects to name a few. HMIS is responsible for grant reporting for the annual Housing Inventory Chart, System Performance Measures and the Longitudinal Study Analysis - all enumerate and analyze the effective of the community homeless response system. It is through these and other HMIS reports that the community can make data informed decisions on funding for particular types of projects, i.e. does the data show the community needs more PSH or RRH.

This ESG HMIS grant will contribute to the match needed to pay for those components - software, licenses and staff time for HMIS reporting particularly for community positions, such Coordinated Entry Housing Navigators, Community Coordinator, Community Matcher and ESG recipients.

There are no real barriers to HMIS participation; it is a matter of training. The HMIS team provides HMIS Data Entry training and will assist with some Data Collection training. The HMIS team has developed relationships with both end users and Agency Administrators - responsible for assisting end users and with HMIS team assistance, analyzing their program performance. Due to safety concerns in this moment of COVID-19, HMIS training is accomplished via self-paced videos. Once it is safe to do so, the HMIS team will resume in person training.

The HMIS team is always receptive to the needs of the community and end users. In this program year, the team will engage a consultant with many years of HMIS Lead Agency experience to ascertain best practices in the FMCoC HMIS Lead Agency role, including training components best suited in this changing data world. Also in the program year, the HMIS team will attend conferences particular to data and/or homelessness - i.e., National Human Services Data Consortium. The team belongs to many listservs and web-based groups around data and HMIS.

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 18 of 24 ends

g. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.

Collaborating Organization Description of Collaboration Fresno Madera Continuum of
Care
FH is the HMIS Lead Agency for the CoC
State of California As FH is the HMIS Lead Agency, FH works with the State on its new data system HDIS

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 19 of 24 ends

4. Project/Program Budget
a. Activity Budget by Funding Type
Please provide a high-level summary of the total budget by federal and nonfederal funds.

Proposed Activity Budget Amount
Total ESG, HOPWA, CDBG and/or HOME Funds
Requested
$21,300
Total Other Federal Funds (do not include the above funds on this line)
$245,770
Total Non-Federal Funds $61,443
Total Proposed Activity Budget $328,513
b. List of Funding Sources
Provide all planned funding anticipated/ committed for this activity for FY 2020 – 2021. If the organization has received funding commitment letters, please attach as an exhibit to this application.

Funding
Source (Name
of Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date
HUD CoC HMIS $245,770
CoC funded
agencies
HMIS Match $61,443

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 20 of 24 ends

c. Activity Budget Summary
Please complete Exhibit A – Operating Budget Summary.

The above referenced Budget worksheet is available in Excel format at www.fresno.gov/housing under ‘Notices of Funding Available.’ d. Prior-Year Financial Statement
For existing programs, please attach a financial statement labeled as Exhibit B for the proposed program for the last full operating year. Failure to provide the financial statement will result in disqualification.

Attachments to Part B Application:

EXHIBIT A – OPERATING BUDGET SUMMARY
EXHIBIT B – HOMELESS AND HOMELESSNESS PREVENTION ESG SOURCES

AND AMOUNTS OF MATCH AND MATCH QUESTIONAIRE
EXHIBIT C – PRIORYEAR AUDITED FINANCIAL STATEMENT INCLUDING

STATEMENT OF ACTIVITIES, STATEMENT OF FINANCIAL POSITION AND

STATEMENT OF CASH FLOWS (REQUIRED WHEN TOTAL FEDERAL GRANT AWARDS EQUALED OR EXCEEDED $750,000 DURING THE ANNUAL AUDIT PERIOD ); OR
EXHIBIT C – PRIOR-YEAR UNAUDITED FINANCIAL STATEMENT WHEN TOTAL

FEDERAL GRANT AWARDS FOR THE ANNUAL AUDIT PERIOD WAS LESS THAN $750,000
Optional Additional Exhibits:

EXHIBIT – FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT – LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
EXHIBIT – SERVICE AREA MAP (REQUIRED IF NOT DESCRIBED IN 2.d.) FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 21 of 24 ends

1 FTE HMIS Coodinator 60,133.04 31,099.38 91,212.42
.7 FTE HMIS Analyst 45,716.22 22,646.44 68,632.66

Administrative Personnel (enter position titles):
.10 FTE Assistant
Director, Special
Programs
12,924.86 4,300.06 17,224.92

Independent Contractors / Consultants (enter position titles):

TOTAL PERSONNEL
BUDGET $118754.10 $58,045.88 $ $ $ $ $ $ $176800
Other Direct Costs (Include only costs that are direct; indirect costs are covered under the Indirect Cost Rate) Support, Maintenance,
Security of HMIS
System
42,200
HUD Approved
HMIS/CoC Training 10,000
Central Office costs -
IT/IS, Utilities,
Communications
7,000
Administrative Costs 9,770
FMCoC Agency Match 61,443
City of Fresno Match 21,300

TOTAL OTHER DIRECT
COSTS $21,300 $130,413 $ $ $ $ $151,713
INDIRECT COSTS* (Select 1 indirect rate Only)
Approved Indirect Cost
Rate
De minimus 10 % Rate

TOTAL INDIRECT COST
BUDGET $ $ $ $ $ $ $

TOTAL PROJECT
BUDGET $118754.10 $58,045.88 $21,300 $130,413 $ $ $ $ $328,513 *An approved indirect cost rate must be applied to the base identified in the agreement with the federal cognizant agency.

Per 2 CFR 200.414, any non-federal entity that does not have a current negotiated rate may elect to charge a de minimis rate of 10% of Modified Total Direct Costs (defined in 2 CFR 200.68).

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 22 of 24 ends

Exhibit B:

ESG Match Follow-Up Questions and Match Exclusions
Please identify ESG Matching Funds (eligible Match Funds only) by name of the funding source and dollar amount. Please also provide answers to the below questions.

Source of ESG Match Funds
(Eligible Match Only. Please be specific.)
Dollar ($) Amount of Match
As HMIS Lead Agency, Fresno Housing maintains
the HMIS system which is endemic to fulfilling HUD
data mandates for CoC, ESG and State programs. In
addition, there is no other agency that can administer
and maintain an HMIS system except Fresno Housing
as HMIS Lead. As such, it is believed Fresno Housing
should be considered an ESG vendor, not an ESG
recipient
$0

TOTAL $0

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 23 of 24 ends

Please review the below Match statements and indicate whether they are correct or not.

In general, federal (other than ESG), state, local, or private funds may be used to satisfy the requirement that the subrecipient provide matching contributions to City of Fresno ESG funding, so long as the following conditions are met:

1. The matching funds to be contributed to the activity described in the NOFA Part B Application will be exclusively expended for the subrecipient’s described activity and is an allowable ESG costs.

Yes
No

2. The matching funds will not be expended before the commencement date of the applicable ESG subrecipient agreement.

Yes
No

3. The matching funds will be expended by the expenditure deadline that applies to the ESG funds being matched.

Yes
No

4. The matching funds have not been and will not be used to match any other Federal program’s funds nor any other ESG grant.

Yes
No

5. The subrecipient does not use ESG funds to meet another program's matching requirements.

Yes
No

FY21-22 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 24 of 24 ends

6. The recipient will keep records of the source and use of the matching funds, including the particular fiscal year ESG grant for which the matching contribution is counted.

Yes
No
Note: Because the matching funds are contributed to the ESG program and expended for the subrecipient’s allowable ESG costs, the following are not allowed to be used as match:
x SNAP benefits (food stamps), because the funds are being used to cover the program participant’s costs;
x Housing Choice Vouchers, because the funds are used to pay the PHA’s obligations under its Housing Assistance Payment contract with the owner; and x The tenant’s portion of the rent, because this amount is the tenant’s obligation.

Please also note the following:
x The matching funds are provided based on the total grant amount and do not have to be provided on a component-by-component basis.
x HOME-TBRA funds cannot be used as match because the requirements for rental assistance are significantly different between the two programs. In particular, under the HOME TBRA program (24 CFR parts 92.209 and 92.253), subrecipient(s) may not require a program participant to accept any services (subrecipient may offer services, but cannot require them). In contrast, when providing ESG homelessness prevention or rapid re-housing assistance to a program participant, the recipient or subrecipient must require the program participant to meet with a case manager not less than once per month to assist the program participant in ensuring long-term housing stability and develop a plan to assist the program participant to retain permanent housing after the ESG assistance ends (24 CFR 576.401(e)). Because of these differences in the two programs, HOME TBRA funds may not be used as Match for the ESG funds.
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Please note, however, that HMIS costs are only eligible to be used as match under ESG if they are eligible under section 576.107 and allocable to the ESG program, whether charged as direct costs or indirect costs. If the SHP HMIS funds are being used to pay for SHP projects’ data entry, those data entry costs are not allocable to the ESG program and the funds used cannot be counted as match. 0DUMDUHH0DVRQ&HQWHU
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PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 10 of 32 ends

PY 2022–2023 APPLICATION
Homeless and Homelessness Prevention Programs

1. Project Summary Information – please complete the below summary for the project/program.

Project Name (10 words or less): Eradicating Homelessness for Victims of Domestic Violence
Amount Requested: $ 197,140.00
ESG Applicants Only – please provide a breakdown of amount requested by program component:

Street Outreach: $ .00
Emergency Shelter: $ 197,140.00
Homelessness Prevention: $ .00
Rapid Rehousing: $ .00
HMIS: $ .00
This is a:

New Project/Program
Existing Project/Program
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).

Marjaree Mason Center is requesting ESG funding to support emergency shelter and support services for adults and their children experiencing domestic violence and/or at risk of homelessness due to abuse. Funds through this program will be used to support costs associated with Marjaree Mason Center's Eradicating Homlessness for Victims of Domestic Violence Program which provides 24/7 crisis response, emergency shelter, basic needs (food, clothing, blankets, hygeine items, diapers, etc.), case management, mental health services and coordinated entry system services that assist clients with obtaining longer-term safe housing and increase stability.

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 11 of 32 ends

2. Organizational Capacity
a. Describe the organization’s experience with administering federally-funded programs of this nature.

Established in 1979, Marjaree Mason Center (MMC) has over 40 years of experience in providing safe and confidential emergency shelter and comprehensive support services for adults and children affected by domestic violence, and is the only dedicated provider of these critical services in Fresno County. Since its inception, MMC has grown to provide a wide breadth of diverse services that are specifically designed to meet the unique needs of individuals impacted by the trauma of abuse.

Comprehensive services include: 24/7 hotline and crisis response, safety planning and risk assessment, case management, advocacy, emergency and longer-term safe shelter, individual and group counseling, legal assistance, children services, child advocacy, community outreach, youth education and linkages to local community social service programs. All MMC programs and services are provided using trauma informed care practices that recognize the impact of trauma on the individuals physical and mental health and limit re-traumatization of clients participating in supportive services.

In order to increase access to these vital programs, MMC has adopted a "no wrong door" approach to providing services; this means that in addition to connecting with the agency direclty through the 24/7 hotline or crisis drop-in center, clients can be linked to services through a variety of community entry points including law enforcement, hospitals, medical providers, social servies agencies and other community-based organizations. Regardless of how a client is initially linked for services (either directly or indirectly), MMC's Crisis Response Team (CRT) is the first point of contact for individuals seeking shelter and /or services. This diverse multilingual team operates the 24/7 hotline, attends to crisis drop- ins, conducts risks assessments, develops safety plans and facilitates intakes for emergency shelter.

MMC's Deputy Director, Leticia Campos, has over 15 years of experience in providing client services and will have direct oversight of this project. She holds a Bachelors degree in Social Work and has been with MMC for over 10 years and has held several leadership roles within the agency. In her current role, as Deputy Director, Leticia oversees all direct client service programs inlcuding: CRT, the emergency shelter, housing programs (transitional, rapid rehousing and permanent) and the children's program. Fiscal oversight for this program will be provided by the Director of Finance and Technology, Marcus Martin. Marcus has been with MMC for over 15 years and has extensive experience in accounting, finance and internet technology. Currently, Marcus oversees all agency finances and monitors all contracts and provides oversight for all current and prior CDBG, ESG, HUD and HEAP funds as well as all data platforms and analytics for the agency.

On average, MMC manages more than 25 grants each year amounting to over $5.5 million in funding from federal, state and local government programs as well as PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 12 of 32 ends

private foundations. For more than 20 years, MMC has consistently received and successfully fullfilled commitments and met objectives for government funding programs similar to this ESG opportunity. Further, MMC has a lengthy history demonstrating many years fiscal and programmatic stability with ensuring compliance with HUD, SHP, HPRP and ESG policies and regulations. The agency's Board of Directors have met all federal review standards and has an excellent history of maintaining feduciary oversight for the agency.

In addition to its long history and well established capacity to administer federally funded projects of this nature, MMC has developed a strong record of community partnership. Through collaborative partnerships with local community organizations, MMC is able to ensure uninterupted access to a diverse array of programs and services that support all survivors of domestic violence. MMC's collaborative partners include but are not limited to: the Fresno Housing Authority, (they are a collaborative applicant for HUD grants), local law enforcement agencies throughout Fresno County (including MMC Advocates stationed at Fresno PD and Fresno Sheriff's Department), Crime Victims Assistance Center (provide support to emergency shelter clients and assistance with relocation expenses and securing permanent housing), Meathead Movers and Wings (assist with moving and obtaining household items), local hospitals (CRMC, Kaiser Permanente, St. Agnes, Valley Children's Hospital), Centro La Familia and Fresno Unified School District (assist children with school related needs through Project First Step). MMC is also an active member and in good standing with the Fresno Madera Continuum of Care. MMC believes that maintaining strong partnerships with local organizations is essential to creating a community network of support that addresses the needs of all individuals, streamlines access to assistance and reduces duplication of services thereby maximizing community resources.
b. For how many years has the organization administered activities of the type described in this application?
43 c. Does the organization have the following in place (check box if ‘yes’)? Written policies and procedures for the proposed project or program (i.e. intake, eligibility)
Written Financial Management Policies and Procedures
Non-Discrimination / Equal Opportunity Policy
Conflict of Interest Policies and Procedures
PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 13 of 32 ends

Procurement Policies and Procedures
Facility utilization plan and policies
Note: If not, be aware, the City will require a facility utilization plan and policies prior to the execution of a subrecipient agreement.

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 14 of 32 ends

d. Provide addresses for each applicable location of site(s) where activity will occur, and a brief description of the facilities.

Marjaree Mason Center Adminstrative Offices and Crisis Drop-In Center: 1600 M Street, Fresno, CA 93721 (See Exhibit )) Marjaree Mason Center Emergency Shelter:

Confidential domestic violence shelter located in Fresno, CA.

Maps attached as exhibit )
PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 15 of 32 ends

3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

Marjaree Mason Center is proposing to address the critical needs of individuals who are fleeing domestic violence by providing safe emergency shelter and support services, thereby reducing their risk of homelessness. Last year, MMC provided over 90,000 nights of emergency and longer-term safe shelter to 7,757 individuals (6,264 adults and 1,246 children) affected by domestic violence.

These figures reflect a 19% increase in the number of clients provided with emergency shelter and crisis response services compared to the previous year.

According to the DOJ, last year, Fresno Police Department (FPD) responded to 5,527 domestic violence calls for service in the City of Fresno; a 22% increase compared to the previous year. FPD also reports that the severity of domestic violence incidents leading to injury continues to grow, and last year, 8 individuals were murdered in Fresno as a direct result of domestic violence. According to the Department of Justice (DOJ), Fresno has the highest rates per capita of domestic violence calls to law enforcement in the state. This is especially troubling given that law enforcement and advocates agree that most instances of domestic violence go unreported.

The ongoing need and increase in clients seeking services mean that MMC's Emergency Shelter Program is nearly always filled to capacity. This coupled with social distance mandates and safety precautions related to COVID-19 have dramatically affected MMC’s ability to provide enough safe housing for those in need. Since the onset of COVID-19, MMC has operated using a hybrid model that provides shelter to clients Safe House (at a reduced capacity) as well as offsite in alternative shelter. This shift in the shelter program has enabled MMC to maintain the health and safety of clients and staff by ensuring social distance measures can be observed without interrupting access to vital support services.

Rising rates of reported domestic violence in our community are reflected in the increased number of victims seeking emergency shelter and the increase in their average length of stay in the shelter. Clients housed in off-site location are provided with the same services as those staying the the Safe House. This inlcudes safety planning, food, clothing and basic hygiene needs, case management, counseling, legal advocacy (assisting with filing restraining orders), housing assistance, children’s services and referrals for additional community partners as needed. These increases impact the number of clients the agency can provide safe shelter and supportive services to at any given time, thereby increasing the need for additional funding support. Unfortunately, MMC’s Emergency Shelter Program is the least funded program in the agency as many funders prefer to provide support for longer-term programs such as Permanent Housing and Rapid Rehousing programs. While MMC recognizes the importance PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

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of providing long-term care programs (and works diligently to transfer clients from emergency programs to transitional and permanent housing programs), we must first meet their immediate needs by offering robust emergency programs that address their present crisese and support their basic needs. b. Briefly describe the target population and how the project will meet the specific needs of the target population.

The target population for this project includes includes all individuals in Fresno County who are experiencing domestic violence and who are either homeless or at risk of homelessness due to the abuse. Domestic violence effects all populations regardless of ethnicity, age, religion, gender, language, sexual orientation, location or economic ability. While MMC provides services to all individuals seeking support, the vast majority of clients are individuals or families who are defined as low/moderate income (LMI) and/or homeless by the Department of Housing and Urban Development (HUD). Last year 100% of MMC clients fell within the HUD definition for LMI and homeless.

All MMC services are provided by knowledgable staff who have been trained in using Trauma Informed Care principles to provide supportive services and are tailored to meet the unique needs of each victim. Domestic violence is a viscious cycle of power and control that includes (but is not limited to) isolation, physical assault, verbal abuse, emotional abuse, sexual abuse and financial abuse; the long-term effects of which often lead victims to experience depression, anxiety, fear, homelessness, unemployment and financial instability. MMC services are designed to meet each client where they are; this means that they can work at their own pace and drive their own care based on their level of ability and readiness. Clients are not requred to participate in agency programs in order to receive services.
c. Describe how the project will be marketed to the target population.

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Victims of domestic violence face a wide variety of barriers to accessing services, these include isolation from friends and family, no transportation, little or no access to money, unemployment, language barriers and physical distance from services. Due to the significant danger of domestic violence, the variety of barriers victims face and the limited amount of resources available, most MMC programs and services are provided at no cost. Supportive services inlcude, but are not limited to: diverse programs, transportation, translation services, child care assistance, utility assistance and housing assistance. In order to ensure that services are accessible to all victims, MMC works closely with a variety community partners to provide domestic violence awareness classess that teach first reponders, local service providers and community organizations how to recognize abuse, provide intervention when abuse is present and how to directly link victims to MMC for safe shelter and comprehensive supportive services when needed.

In order to increase access to services, MMC operates offices at 7 sites located throughout Fresno County; these include two safe and confidential shelters, administrative offices and satelite locations in Reedley and Mendota which provide support for individuals located in rural communities. Additionally, MMC employs Community Navigators who are able to travel to victims and meet them in safe places within their communities rather than requiring them to travel to the crisis drop-in center to receive support. Further, in order to increase awareness of domestic violence and available services, MMC routinely attends community events to facilitate outreach and education services that provide comprehensive information about MMC and how to access agency services.

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d. Summary of Services to be provided:

Select all services to be provided, including those that are not funded by the City.

Page 19 of 32 ends

e. Estimate the number of unduplicated persons expected to benefit from the project:
200 unduplicated persons will receive a direct benefit from this project. f. Please indicate which of these service types will be provided and the number of unduplicated persons who will benefit.

Check if
Providing Public and Community Service Types Estimated No. Persons Assisted Operating Cost of Shelters for Persons
who are homeless or impacted by

HIV/AIDS
200
Rental Assistance/Subsidy
Supportive/Essential Services (not
duplicated with services provided in
conjunction with another activity)
200
Housing information services (not
duplicated with services provided in
conjunction with another activity)
200

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g. Describe the homeless or homelessness prevention service program. Please include information about barriers to program participation and how the activity will address those barriers, and any information about how the activity was developed or refined in consultation with the target population. Limit description to the space provided on this and the next page.

All MMC programs and services continue to be impacted by COVID-19. In order to protect the health and safety of clients and staff, MMC is using a hybrid model to facilitate services and provide direct support to clients; this means that risk assessments, safety planning, case management, legal advocacy, counseling and children’s supportive services are being provided remotely rather than in person unless strictly necessary. Additionally, due to the communal nature of our facility, and the need to ensure isolation friendly housing to decrease the likelihood of virus transmission, MMC is using a hybrid housing model that shelters clients in the agency’s Safe House (at a reduced capacity) and in isolation friendly off-site safe shelter. While necessary, the shift in shelter accommodations and adaptations to service delivery has significantly increased the cost of providing these vital programs.

Support through this program will ensure that MMC is able to meet the increased demand and ensure uninterrupted access to safe shelter and the full continuum of support services that are critical to individuals recovering from domestic violence. Services that will be provided through this program include:
24/7 crisis response, safe shelter, safety planning, risk assessment, case management, victim advocacy, counseling, legal advocacy, children’s services and linkages to additional community programs as needed. Clients experiencing barriers (lack of transportation, language, physical distance from services, lack of support system, etc.) to access services will be provided with support that specifically addresses their needs such as transportation via train/bus tickets or Lyft, translation services, in person support via an MMC Community Navigator and childcare while clients participate in agency services. MMC’s 24/7 Crisis Response Team (CRT) will provide immediate crisis intervention services including: risk assessments, safety planning, emergency shelter, transportation, food and referrals for additional services and/or organizations.

Marjaree Mason Center’s Safe House Program ensures that victims of domestic violence are provided with a safe place to reside while their traumatic situation is addressed, and they attain the support needed to return to the community safely. The average length of stay in emergency shelter is 34 days, however this can vary based on each client or family’s individual needs. MMC Safe Houses feature private rooms for each family, large communal kitchens and play areas for children. Families are welcome to bring items to make them feel more at home, such as personal linens, pillows, and toys. In the past, when necessary, due to capacity limits, Marjaree Mason Center has housed client’s offsite at alternate locations; this practice has increased due to COVID- PY22-23 Consolidated NOFA Part B
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19 and the communal nature of the facility. These locations are also confidential.

While enrolled in MMC programs, all clients are connected to a case manager who remains connected to them for the duration of their care. Case managers will assist them with program enrollment, coordinate referrals, safety plan and help clients develop their plan of care. All services are provided using trauma informed care practices that allow each client to drive their own care based on their unique needs. MMC facilitators will provide group psychoeducational sessions which will include, but are not limited to: SAFE (Survivors of Abuse:

Free and Empowered), Children’s Group, Parenting, Anger Management and Batterer’s Intervention. These groups assist clients in developing coping strategies, recognizing emotions, anger management tools, healthy communication, understanding power and control, child development and healthy parenting.

Through the Children’s Enrichment Center, MMC provides support to children and their families and collaborates with multiple agencies in Fresno to offer additional assistance and resources. Children’s services are provided in partnership with schools, mental health services, and through assessments to determine what, if any, other needs the children may have. In addition to being a positive and safe place where children can learn, grow and play, the Enrichment Center contains books, puzzles, games, and fun activities for children of all ages. Child supervision is provided while moms attend onsite counseling, legal classes, or groups. Children’s services are provided by knowledgeable professionals who are trained to work with children in crisis and/or Marriage and Family Therapists. To ensure that children of victims don’t fall through the cracks while receiving services, MMC works with Fresno Unified Department to connect families to social workers through Project Access.

Through the Coordinated Entry System (CES), and in collaboration with community partners, MMC works to connect clients to stable housing programs. While enrolled in the Emergency Program, MMC Case Managers work with clients to determine their next steps towards stability. This can be accomplished either through re-unification with friends or family and/or through linkages to an MMC internal permanent housing project, or external housing project. In order to make the connection to a permanent housing project, clients are added to a “by-name list”- which encompasses their combined “scores” from a lethality risk assessment and the Vulnerability Index- Service Prioritization Assessment Tool (VI-SPDAT). Depending on their overall “score” clients are then prioritized accordingly for housing. While added to the by-name list, clients are connected with an MMC Housing Locator that will prepare and support the client in becoming “document ready.” Once document ready, the clients are then eligible to be “matched” with an identified housing project. The identified housing project can be an MMC internal connection, or PY22-23 Consolidated NOFA Part B
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an external connection through the overall “community” housing availability.

On average, clients remain on the by-name list for 198 days before being connected to permanent housing. This time consuming process makes the need for emergency shelter and support services critical in reducing the risk of homelessness and in assisting clients with achieving independence and stability.

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h. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.

Collaborating Organization Description of Collaboration Fresno Police Department Fresno Police Department: MMC collaborates with the Fresno Police Department on a daily basis. We
have two MMC Victim Advocates stationed directly
within the Fresno Police Department office; who
support and respond to victims that unfortunately
have law enforcement involvement due to domestic
violence. MMC PD Advocates, collaboratively work
with detectives and officers, in responding,
supporting and navigating these survivors through
their available options for shelter and support
services.

The Poverello House Over the last 20 years the Marjaree Mason Center has collaborated with the Poverello house to provide
meals for clients receiving safe shelter. Through this
partnership, MMC purchases and distributes daily
meals for clients that have been prepared by the
Poverello House and delivered to the Center.

Fresno Unified School District Marjaree Mason Center collaborates with FUSD for all levels of support for those children impacted by
DV and residing in the MMC Emergency Safe
House. Through Project First Step, a FUSD Liasion,
collaborates with the MMC Children’s team for all
FUSD children residing in the safe house, and in
need of educational support. Often times, children of
victims are uprooted from their school, need to
remain out of school due to safety issues, and/or the
family lacks the educational resources needed.

FUSD and MMC staff work hand in hand to ensure
families and the children are supported.

Fresno Housing Authority The Marjaree Mason Center has managed multiple HUD RRH grants in partnership with Fresno
Housing Authority over the past several years.

These HUD funded RRH housing projects focus on
providing support for survivors of Domestic Violence.

Additionally, through the support of these RRH
projects MMC is able to focus on the financial and
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long term housing stability of each client served.

The long-term goals is to support clients/families in
regaining their self-sufficiently and above all a sense of safety.

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4. Project/Program Budget
a. Activity Budget by Funding Type
Please provide a high-level summary of the total budget by federal and nonfederal funds.

Proposed Activity Budget Amount
Total ESG, HOPWA, CDBG and/or HOME Funds
Requested
$197,140
Total Other Federal Funds (do not include the above funds on this line)
$477400
Total Non-Federal Funds $1,106,600
Total Proposed Activity Budget $1,781,140
b. List of Funding Sources
Provide all planned funding anticipated/ committed for this activity for FY 2022 – 2023. If the organization has received funding commitment letters, please attach as an exhibit to this application.

Funding
Source (Name
of Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date
California Office
of Emergency
Services
Domestic
Violence
Assistance
Program
$150,000 Committed
California Office
of Emergency
Services
Domestic
Violence
Assistance
Program
$324,650 Pending 10/01/2022
HUD Coordinated
Entry
$160,000 Committed
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Application – Homeless and Homelessness Prevention

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HUD Coordinated
Entry
$317,400 Pending 12/01/2022
Private
Donations
Private
Donations
$614,900 Pending 7/01/2022
County of
Fresno
Marriage
License Fee
$17,050 Committed

c. Activity Budget Summary
Please complete Exhibit A – Operating Budget Summary.

Attachments to Part B Application:

EXHIBIT A – OPERATING BUDGET SUMMARY
EXHIBIT B – HOMELESS AND HOMELESSNESS PREVENTION ESG SOURCES

AND AMOUNTS OF MATCH AND MATCH QUESTIONAIRE
EXHIBIT C – PRIORYEAR AUDITED FINANCIAL STATEMENT INCLUDING

STATEMENT OF ACTIVITIES, STATEMENT OF FINANCIAL POSITION AND

STATEMENT OF CASH FLOWS (REQUIRED WHEN TOTAL FEDERAL GRANT AWARDS EQUALED OR EXCEEDED $750,000 DURING THE ANNUAL AUDIT PERIOD); OR
EXHIBIT C – PRIOR-YEAR UNAUDITED FINANCIAL STATEMENT WHEN TOTAL

FEDERAL GRANT AWARDS FOR THE ANNUAL AUDIT PERIOD WAS LESS THAN $750,000
Optional Additional Exhibits:

EXHIBIT D – FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT E – LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
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EXHIBIT F – SERVICE AREA MAP (REQUIRED IF NOT DESCRIBED IN 2.d.) Salaries & Wages Fringe Benefits
Totals
(City of Fresno
HUD Funds)
Other Federal
Funds State Funds Local Govm't Funds Private / Donor Funds Other Funds (specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:

Case Managers 20,151.00 4,098.00 24,249.00 24,000.00 96,000.00 144,249.00 Client Services Residential 80,568.18 20,795.00 101,363.18 300,000.00 150,000.00 551,363.18 Maintenance Technician 5,484.00 1,157.00 6,641.00 39,000.00 45,641.00 Maintenance Custodian - 36,000.00 36,000.00
[enter position title] - -
Administrative Personnel:

Housing Manager - 75,000.00 75,000.00
Director of Facilities - 25,000.00 15,000.00 58,000.00 98,000.00 Staff Accountant - 10,000.00 10,000.00 35,000.00 55,000.00 Independent Contractors / Consultants:
[enter position title] - -
[enter position title] - -
TOTAL PERSONNEL BUDGET $ 106,203.18 $ 26,050.00 $ 132,253.18 $ 434,000.00 $ 271,000.00 $ - $ 168,000.00 $ - $ 1,005,253.18 Other Direct Costs (Include only costs that are direct; indirect costs are covered under the Indirect Cost Rate) Repairs and Maintenance 20,300.00 10,000.00 2,000.00 35,000.00 67,300.00 Telephone Expense 10,000.00 4,000.00 1,000.00 150,000.00 165,000.00 Utlilities Expense 15,000.00 15,000.00 30,000.00 60,000.00 Software 1,665.00 10,000.00 10,000.00 20,000.00 41,665.00 Office Supplies 4,000.00 1,000.00 5,000.00
Project/Program Supplies 15,000.00 500.00 1,500.00 17,000.00 Travel 2,500.00 500.00 3,000.00
Food 150,000.00 150,000.00
Postage/ Printing 1,000.00 1,000.00
Hotel 100,000.00 100,000.00
Auto Maintenance 2,000.00 2,000.00 4,000.00

TOTAL OTHER DIRECT
COSTS $ 46,965.00 $ - $ 160,500.00 $ 15,500.00 $ 391,000.00 $ - $ 613,965.00 INDIRECT COSTS* (Select 1 indirect rate Only)
Approved Indirect Cost Rate -
De minimus 10 % Rate 17,921.82 43,400.00 43,150.00 1,550.00 55,900.00 - 161,921.82

TOTAL INDIRECT COST
BUDGET $ 17,921.82 $ 43,400.00 $ 43,150.00 $ 1,550.00 $ 55,900.00 $ - $ 161,921.82 TOTAL PROJECT BUDGET $ 106,203.18 $ 26,050.00 $ 197,140.00 $ 477,400.00 $ 474,650.00 $ 17,050.00 $ 614,900.00 $ - $ 1,781,140.00 *An approved indirect cost rate must be applied to the base identified in the agreement with the federal cognizant agency.

Per 2 CFR 200.414, any non-federal entity that does not have a current negotiated rate may elect to charge a de minimis rate of 10% of Modified Total Direct Costs (defined in 2 CFR 200.68).

City of Fresno HUD Funds Other Funds for Project
Project Totals (All Funds)
Budgeted Position
(Personnel) or Category
(Operations)
PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 30 of 32 ends

Exhibit B:

Source of ESG Match Funds
(Eligible Match Only. Please be specific.)
Dollar ($) Amount of Match
California Office of Emergency Services CalOES $101,363 Marriage and License Fees $17,050
Private Donations $78,727

TOTAL $197,140

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Application – Homeless and Homelessness Prevention

Page 31 of 32 ends

Please review the below Match statements and indicate whether they are correct or not.

Yes
No

2. The matching funds will not be expended before the commencement date of the applicable ESG subrecipient agreement.

Yes
No

3. The matching funds will be expended by the expenditure deadline that applies to the ESG funds being matched.

Yes
No

4. The matching funds have not been and will not be used to match any other Federal program’s funds nor any other ESG grant.

Yes
No

5. The subrecipient does not use ESG funds to meet another program's matching requirement.

Yes
No

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Application – Homeless and Homelessness Prevention

Page 32 of 32 ends

6. The recipient will keep records of the source and use of the matching funds, including the particular fiscal year ESG grant for which the matching contribution is counted.

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XHIBIT

BOARD OF EDUCATION
Elizabeth Jonasson Rosas, President
Genoveva Islas, Clerk
Valerie F. Davis
Claudia Cazares
Major Terry Slatic USMC (Retired)
Keshia Thomas
Trustee Area 5 (Vacant)

SUPERINTENDENT
Robert G. Nelson, Ed.D.

March 2, 2022
Planning and Development Department
Housing and Community Development Division
2600 Fresno Street, Room 3065
Fresno, CA 93721
Re: Letter of Support for the Marjaree Mason Center
To Whom It May Concern,
The Fresno Unified School District Department of Prevention & Intervention is pleased to support the Marjaree Mason Center’s (MMC’s) application for the Emergency Solutions Grants (ESG) through the City of Fresno 2022-23 Consolidated NOFA. The Marjaree Mason Center is proposing to utilize funds through this grant program to provide emergency shelter and supportive services to individuals affected by domestic violence and homeless or at risk of experiencing homelessness.

This funding would be life changing for many of our students and families.

Marjaree Mason Center has provided emergency shelter and domestic violence supportive services for over 40 years. Their mission is to support and empower adults and their children affected by domestic violence, while striving to prevent and end the cycle of abuse through education and advocacy. To this aim, MMC offers a full range of services including crisis support, safe shelter, case management, safety planning, legal assistance and counseling. Last year alone, the Marjaree Mason Center provided 7,575 individuals (including 6,264 adults and 1,246 children) with over 90,000 nights of emergency and longer-term safe shelter. We are fortunate to have this resource in our community and pleased to work in partnership with MMC to provide social work support and educational resources to their residents.

Fresno Unified continues to partner with MMC to serve our students and families that have been impacted by domestic violence and homelessness. We fully support Marjaree Mason Center in pursuing this grant opportunity and asks that the City of Fresno strongly consider their full request for Emergency Shelter and domestic violence services funding. Should you have questions or require additional information, feel free to contact me at 559.457.3340 Sincerely,
Ambra O’Connor, J.D.

Executive Director Prevention & Intervention
Fresno Unified School District
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PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 10 of 26 ends

PY 2022–2023 APPLICATION
Homeless and Homelessness Prevention Programs

1. Project Summary Information – please complete the below summary for the project/program.

Project Name (10 words or less): Poverello House Rapid Rehousing Program Amount Requested: $ 316,031.00
ESG Applicants Only – please provide a breakdown of amount requested by program component:

Street Outreach: $ 197,140.00
Emergency Shelter: $ .00
Homelessness Prevention: $ .00
Rapid Rehousing: $ 316,031.00
HMIS: $ .00
This is a:

New Project/Program
Existing Project/Program
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).

The proposed progam is to provide direct case management and rental support for those experiencing homelessness in the City of Fresno for up to one year. This program will support security deposits, pay for costs associated with PG&E arrears and direct rental support. Case Managers will work with program participants during this timeframe to develop a plan to sustain housing beyond the rapid rehousing program support.

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 11 of 26 ends

2. Organizational Capacity
a. Describe the organization’s experience with administering federally-funded programs of this nature.

HUD Contracts/HMIS: In 2007, Poverello House (PH) become the grant recipient of HUD funds for Naomi's House. This funding contiuned to 2018. In 2015, PH received ESG funds for the motel voucher program that provided vouchers for homeless families. This funding continued for several years. Currently Poverello House has two ESG Grants with the City of Fresno that include Outreach and Rapid Rehousing. PH is also recieves ESG-CV for outreach and shelter services. To date, there has not been any corrective action regarding those grants. PH has complied with all reporting requirements for these programs. All of Poverello House's Homeless Programs enter data into HMIS.
b. For how many years has the organization administered activities of the type described in this application?
2 years
c. Does the organization have the following in place (check box if ‘yes’)? Written policies and procedures for the proposed project or program (i.e. intake, eligibility)
Written Financial Management Policies and Procedures
Non-Discrimination / Equal Opportunity Policy
Conflict of Interest Policies and Procedures
Procurement Policies and Procedures
Facility utilization plan and policies
Note: If not, be aware, the City will require a facility utilization plan and policies prior to the execution of a subrecipient agreement.

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 12 of 26 ends

d. Provide addresses for each applicable location of site(s) where activity will occur, and a brief description of the facilities.

City of Fresno and 412 F. Street, Fresno, CA 93706
Maps attached as exhibit
PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 13 of 26 ends

3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

The program's purpose is to provide people experiencing homelessness with housing assistance for up to one year within the City of Fresno. According to the 2020 Point in Time Count, there were in the City of Fresno 2510 people who were experiencing homelessness. Due to the economic downturn attributed to COVID19, it is anticipated that more people will become homeless. The City of Fresno estimates that there are 4,000 people experiencing homelessness living in the city. The eviction moratorium will potentially lift in several months, and the number of people experiencing homelessness will dramatically increase. Poverello House's Rapid Re-Housing program addresses the need to house people who are experiencing homelessness.
b. Briefly describe the target population and how the project will meet the specific needs of the target population.

Poverello House's Rapid Rehousing Program targets people who are experiencing homelessness living within the City of Fresno. Poverello House will receive referrals to the Rapid Re-Housing program through the coordinated entry system. The ESG Case Manager will case manage those clients who have, through navigation services, have been "matched" to Poverello House's ESG Rapid Rehousing program.
c. Describe how the project will be marketed to the target population.

Poverello House will work with the Coordinated Entry System Management entity to inform all agencies about the Rapid Rehousing Programs. Poverello House will provide workshops and brochures to agencies regarding the program. Since Poverello House's program will be part of the Coordinated Entry System, clients eligible for the program will be "matched" to it.

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 15 of 26 ends

d. Summary of Services to be provided:

Select all services to be provided, including those that are not funded by the City.

Page 16 of 26 ends

e. Estimate the number of unduplicated persons expected to benefit from the project:
30 unduplicated persons will receive a direct benefit from this project. f. Please indicate which of these service types will be provided and the number of unduplicated persons who will benefit.

Check if
Providing Public and Community Service Types Estimated No. Persons Assisted Operating Cost of Shelters for Persons
who are homeless or impacted by

HIV/AIDS

Rental Assistance/Subsidy 30
Supportive/Essential Services (not
duplicated with services provided in
conjunction with another activity)

Housing information services (not
duplicated with services provided in
conjunction with another activity)

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 17 of 26 ends

Poverello House's Rapid Re-Housing program addresses the need to house people who are experiencing homelessness. The Rapid Re-housing program will include case management and rental assistance for up to one year. This program will provide Rapid Re-Housing for at least 30 homeless households.

Below is an outline of the program:
•Rental assistance will be provided for up to one year. The Case Managers will inform the client that the program will provide rental assistance for three months and will re-evaluate every three months if rental assistance is needed for an additional three months. This can continue for up to one year. •While enrolled in the Rapid Rehousing program, the client will receive case management for one year, even if they are no longer receiving rental assistance during the enrollment period.

Rental assistance will include the following; outstanding utility bills, double deposit assistance, application fees, and credit check fees.

Landlord Engagement: A Landlord Engagement Specialist will recruit and secure landlords that will accept clients from the ESG Program.

Poverello House will receive referrals to the Rapid Re-Housing program through the coordinated entry system. The ESG Case Manager will accept those clients who, have through navigation services, been "matched" to Poverello House's ESG Rapid Rehousing program. Once matched to the program, the ESG case manager will work to secure housing for the client. The ESG case manager will work with the Landlord Engagement Coordinator to secure and work with potential landlords for the project. The ESG case manager will also create a supportive services plan that would include the following: mental health services through their primary care provider or, if necessary, through the Fresno County Department of Behavioral Health; supportive services through Fresno County Department of Social Services; job resources, substance abuse interventions and any other additional supportive services. After the client is housed, the case manager will contact the client once a week through the telephone or in person. The case manager will be required to meet the client in person at least once a month. Every three months, the case manager will reevaluate the client's progress to determine if rental assistance needs to continue for another three months. If the case manager determines that rental assistance is no longer required, the case manager will still provide non-financial support to the client until the enrollment period has ended. The purpose of continued case management is to prevent the client from falling into homelessness. Agency Capacity and PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 18 of 26 ends

Experience: Since 1973, Poverello House has provided services to needy families and people experiencing homelessness. Poverello House provides 3 meals a day, 365 days a year. Poverello House also provides overnight emergency shelter for men, women, and families. Every night, approximately 100 people who experience homelessness access our shelter services. In 2015, Poverello House collaborated with WestCare on an Emergency Solutions Grant to provide rapid rehousing to homeless individuals. Robert Huerta, while an ESG case manager, linked approximately 55 clients to Rapid Rehousing. In 2019 ,Poverello House, through its shelter programs and the Multi-Agency Access Program (MAP), linked over 400 people to permanent housing. About half of those clients accessed housing programs through the coordinated entry system. Robert Huerta, Client Services Manager, will supervise the Rapid Re-Housing program. Robert has 10 years of experience in outreach, case management, HMIS data collection, landlord engagement, coordinated entry processes, staff training, and program development. Currently Poverello House's Rapid Rehousing Program provided 26 households with rental assistance and case management. The program will be supervised by Sara Mirhadi, Chief Programs Officer, who has extensive experience in developing and managing homeless programs. She also has experience managing federal grants such as HUD, ESG, CDGB, and Emergency Food and Shelter program HUD Contracts/HMIS: In 2007, Poverello House become the grant recipient of HUD funds for Naomi's House. In 2015, Poverello House received ESG funds for the motel voucher program that provided vouchers for homeless families. This funding continued for several years. To date, there has not been any corrective action regarding those grants. Poverello House has complied with all reporting requirements for these programs. Poverello House participates in the Homeless Management Information System (HMIS). Currently, the Village of Hope, Naomi's House, and Family Navigation services enter data into the HMIS system. Match, Financial Capacity and Compliance: Poverello House will provide a 1:1 cash and inkind match for the program. These funds will provide for two ESG case managers, rental assistance, a Landlord Engagement Specialist, and an ESG Accounts Payable Assistant (to assist in processing payments for program). Poverello House will provide $165,466 cash and $150,565 as an in-kind match for ESG eligible activities.

These funds will be used to provide rental assistance to people experiencing homelessness. Poverello House currently has sufficient liquidity on hand to cover operating costs for at least three months and personnel costs for six months.

Poverello House has a diverse funding base. 70% of funding comes from private donors and foundations. Poverello House does not have any monitoring findings with the City of Fresno. Consolidated Plan: According to the Consolidated Plan, homelessness was the number one issue in the community. This grant directly addresses the issue of homeliness by connecting people who are experiencing homelessness to permanent housing. The program also provides extensive case management to prevent the client from falling back into homelessness.

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 20 of 26 ends

h. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.

Collaborating Organization Description of Collaboration All Agencies participating in
the Coordinated Entry System
Agencies participating in the Coordinated Entry
System submit their client's paperwork/documents to
be "matched" to a housing program. These agencies
include Westcare, KingsView, Turning Point, RH
Community Builders, Centro La Familia, and Fresno
County Department of Behavioral Services and
Social Services.

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 21 of 26 ends

4. Project/Program Budget
a. Activity Budget by Funding Type
Please provide a high-level summary of the total budget by federal and nonfederal funds.

Proposed Activity Budget Amount
Total ESG, HOPWA, CDBG and/or HOME Funds
Requested
$316,031
Total Other Federal Funds (do not include the above funds on this line)
$
Total Non-Federal Funds $316,031
Total Proposed Activity Budget $632,062
b. List of Funding Sources
Provide all planned funding anticipated/ committed for this activity for FY 2022 – 2023. If the organization has received funding commitment letters, please attach as an exhibit to this application.

Funding
Source (Name
of Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date
Poverello
House
316031 Committed
PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 22 of 26 ends

c. Activity Budget Summary
Please complete Exhibit A – Operating Budget Summary.

Attachments to Part B Application:

EXHIBIT A – OPERATING BUDGET SUMMARY
EXHIBIT B – HOMELESS AND HOMELESSNESS PREVENTION ESG SOURCES

AND AMOUNTS OF MATCH AND MATCH QUESTIONAIRE
EXHIBIT C – PRIORYEAR AUDITED FINANCIAL STATEMENT INCLUDING

STATEMENT OF ACTIVITIES, STATEMENT OF FINANCIAL POSITION AND

STATEMENT OF CASH FLOWS (REQUIRED WHEN TOTAL FEDERAL GRANT AWARDS EQUALED OR EXCEEDED $750,000 DURING THE ANNUAL AUDIT PERIOD); OR
EXHIBIT C – PRIOR-YEAR UNAUDITED FINANCIAL STATEMENT WHEN TOTAL

FEDERAL GRANT AWARDS FOR THE ANNUAL AUDIT PERIOD WAS LESS THAN $750,000
Optional Additional Exhibits:

EXHIBIT D – FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT – LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
EXHIBIT E – SERVICE AREA MAP (REQUIRED IF NOT DESCRIBED IN 2.d.) Salaries & Wages Fringe Benefits
Totals
(City of Fresno HUD
Funds)
Other Federal
Funds State Funds Local Govm't Funds Private / Donor Funds Other Funds (specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:

ESG Case Manager (2 FTE) 87,360.00 17,472.00 104,832.00 104,832.00 Landlord Eng. Specialist 42,432.00 42,432.00
ESG A/P Assistant 19,968.00 19,968.00
Administrative Personnel:

Client Services Mgr 21,000.00 4,200.00 25,200.00 25,200.00 Chief Program Officer 8,000.00 1,600.00 9,600.00 11,400.00 21,000.00 Chief Financial Officer - 23,000.00 23,000.00
Independent Contractors / Consultants:
- -
TOTAL PERSONNEL BUDGET $ 116,360.00 $ 23,272.00 $ 139,632.00 $ - $ - $ - $ 96,800.00 $ - $ 236,432.00 Occupancy, Supplies, and Other Operating
Office Rent 8,431.00 8,431.00
Utilities 3,250.00 3,250.00
Telecommunications 3,200.00 3,200.00
Office Supplies 145.00 2,000.00 2,145.00
Project Supplies (Specify) 3,200.00 3,200.00
Printing 1,161.00 1,161.00
Travel 1,500.00 1,500.00
Training -
Internet 1,600.00 1,600.00
Postage -
Other (Specify) -

TOTAL OCCUPANCY,

SUPPLIES AND OTHER

OPERATING BUDGET
$ 145.00 $ - $ - $ - $ 24,342.00 $ - $ 24,487.00
INDIRECT COSTS (Select 1 indirect rate Only)
Approved Cost Allocation
Plan Rate -
De minimus 10 % Rate 31,720.00 29,423.00 61,143.00

TOTAL INDIRECTCOST
BUDGET $ 31,720.00 $ - $ - $ - $ 29,423.00 $ - $ 61,143.00 Program Expense Budget
Grant Assistance to
Beneficiaries 144,534.00 165,466.00 310,000.00
Loans to Beneficiaries -
Other (Specify) -

TOTAL PROGRAM EXPENSE
BUDGET $ 144,534.00 $ - $ - $ - $ 165,466.00 $ - $ 310,000.00 TOTAL PROJECT BUDGET $ 116,360.00 $ 23,272.00 $ 316,031.00 $ - $ - $ - $ 316,031.00 $ - $ 632,062.00

BUDGET SUMMARY
Agreement “Between” City of Fresno and POVERELLO HOUSE
Emergency Solutions Grant

POV RAPID RE-HOUSING

EXHIBIT B
* Please revise this form and annotate budget items as needed All applicants are required to submit a copy of their organization’s operating budget.

City of Fresno HUD Funds Other Funds for Project
Project Totals (All
Funds)
Budgeted Position
(Personnel) or Category
(Operations)
PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 24 of 26 ends

Exhibit B:

Source of ESG Match Funds
(Eligible Match Only. Please be specific.)
Dollar ($) Amount of Match
Poverello House $316,031

TOTAL $316,031

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 25 of 26 ends

Please review the below Match statements and indicate whether they are correct or not.

Yes
No

2. The matching funds will not be expended before the commencement date of the applicable ESG subrecipient agreement.

Yes
No

3. The matching funds will be expended by the expenditure deadline that applies to the ESG funds being matched.

Yes
No

4. The matching funds have not been and will not be used to match any other Federal program’s funds nor any other ESG grant.

Yes
No

5. The subrecipient does not use ESG funds to meet another program's matching requirement.

Yes
No

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 26 of 26 ends

6. The recipient will keep records of the source and use of the matching funds, including the particular fiscal year ESG grant for which the matching contribution is counted.

Salaries & Wages Fringe Benefits
Totals
(City of Fresno HUD
Funds)
Other Federal
Funds State Funds Local Govm't Funds Private / Donor Funds Other Funds (specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:

Street Outreach Coordinator 37,440.00 7,488.00 44,928.00 44,928.00 Street Outreach Worker 35,360.00 7,072.00 42,432.00 42,432.00 Street Outreach Worker 35,360.00 7,072.00 42,432.00 42,432.00 Street Outreach Worker 32,841.00 - 32,841.00 9,591.00 42,432.00 Street Outreach Worker 39,936.00 39,936.00
Street Outreach Worker 39,936.00 39,936.00
Street Outreach Worker 39,936.00 39,936.00
Street Outreach Worker - 39,936.00 39,936.00
Administrative Personnel:

Chief Programs Officer 4,000.00 800.00 4,800.00 4,800.00 Client Services Manager 9,820.98 1,964.20 11,785.18 11,785.18 [enter position title] - -
Independent Contractors / Consultants:
[enter position title] - -
[enter position title] - -
TOTAL PERSONNEL BUDGET $ 154,821.98 $ 24,396.20 $ 179,218.18 $ - $ - $ - $ 169,335.00 $ - $ 348,553.18 Occupancy, Supplies, and Other Operating
Office Rent -
Utilities -
Telecommunications 2,400.00 2,400.00
Office Supplies -
Project Supplies (Specify) 3,477.18 3,477.18
Printing -
Travel 4,000.00 4,000.00
Training -
Internet -
Postage - -
Other (HMIS) -

TOTAL OCCUPANCY,

SUPPLIES AND OTHER

OPERATING BUDGET
$ - $ - $ - $ - $ 9,877.18 $ - $ 9,877.18
INDIRECT COSTS (Select 1 indirect rate Only)
Approved Cost Allocation
Plan Rate -
De minimus 10 % Rate 17,921.82 17,927.82 35,849.64

TOTAL INDIRECTCOST
BUDGET $ 17,921.82 $ - $ - $ - $ 17,927.82 $ - $ 35,849.64 Program Expense Budget
Grant Assistance to
Beneficiaries -
Loans to Beneficiaries -
Other (Specify) -

TOTAL PROGRAM EXPENSE
BUDGET $ - $ - $ - $ - $ - $ - $ -
TOTAL PROJECT BUDGET $ 154,821.98 $ 24,396.20 $ 197,140.00 $ - $ - $ - $ 197,140.00 $ - $ 394,280.00

CITY OF FRESNO
OPERATING BUDGET SUMMARY (non-capital projects)
* Please revise this form and annotate budget items as needed All applicants are required to submit a copy of their organization’s operating budget.

City of Fresno HUD Funds Other Funds for Project
Project Totals (All Funds)
Budgeted Position
(Personnel) or Category
(Operations)

:HVW&DUH&DOLIRUQLD,QF
PY 2022–2023 CONSOLIDATED NOFA
PART A – COVER PAGE:

NON-PROFIT ORGANIZATION1
Part A, Section 1: General Information
Legal Name of the Organization: Fictitious Name (if applicable):

WestCare California, Inc. N/A
DUNS Number of Organization: Federal Tax ID Number:
054612767 23-7368450
Date of Incorporation: Date of 501(c)(3) Determination:

October 1973 November 1974
Mailing Address of Organization: Organization Website Address:
1900 N Gateway Blvd Ste 100 Fresno CA 93727 www.westcare.com/california Name of President (or Chair of the Board): E-mail Address:

Dr. Toussaint M. Streat [email protected]
Name of Chief Executive or Executive Director: E-mail Address:

Richard Steinberg
[email protected]
m
Name of the Secretary: E-mail Address:

Ken Ortbals [email protected]
Name of Treasurer (or Chief Financial Officer): E-mail Address:

Ken Ortbals [email protected]
Principal Contact
Person : Principal Contact’s Title:

Principal Contact’s Physical
Address (Street Address, Suite,
City, State, ZIP):

Shawn Jenkins Chief Operating Officer
1900 N Gateway Blvd Ste 100
Fresno CA 93727-1625
Primary Phone #: Alternative Phone #: E-mail Address:
559-974-2919 559-251-4800 [email protected]
Name of Authorized Signatory : Title of Authorized Signatory:

Shawn Jenkins Chief Operating Officer
Signature of Authorized Official: Date of Signature:
3/1/2022
1 This document is for non-profit organizations. Units of local government, please complete Part A: Unit of Government Information
Signature of Authorized
PY22-23 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

Page 2 of 6 ends

Part A, Section 2: Mission Statement
Please provide the organization’s mission statement within the below space:

MISSION:WestCare empowers everyone with whom we come into contact to engage in a process of healing, growth, and change benefitting themselves, their families, coworkers, and communities.

VISION: WestCare devotes our best collective and individual efforts to "uplift the human spirit" by consistenly improving, expanding, and strengthening the quality, efficacy, and cost-effectiveness of everything we do in building for the future.

MOTTO: Uplifting the human spirit
Part A, Section 3: Organizational Capacity and Management Please provide key personnel information for HUD-funded projects:

Staff Name Title
Years of
Experience
1) Richard Steinberg President / CEO 40+
2) Ken Ortbals
Executive Vice President /
Chief Financial Officer 20+
3) Shawn Jenkins Chief Operating Officer 30+
4) Beverly Watts-Davis
Chief Office of Program
Support / Senior Vice
President 30+
5) Dr. Jason Engel Chief Clinical Officer 20+
Board of Directors
How often does your Board of Directors regularly meet?
quarterly
List current Board of Directors below:
1) Dr. Toussaint M. Streat ~ Chair 6) Ramón (Ray) A. Abadin 2) James (Jim) L. Wadhams 7) Derrick T. Boazman
3) Thomas (Tom) J. Walsh, II 8)
Richard (Dick) E. Steinberg ~
President
4) Mary A.Y. Okada 9)
Ken Ortbals, Treasurer and
Secretary
PY22-23 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

Page 3 of 6 ends

5) William (Bill) J. Ekstrom, Jr. 10)
Financial Management
1) Has an audit been performed on the proposing organization’s accounting procedures within the last two years?
Yes No If yes, name of
auditor: Roos & McNabb CPA's
2) Is the agency audited every year? Yes No
3) Were any management letters issued as a result of the last audit? If yes, explain.

No
4) Provide the name of staff responsible for your agency’s accounting system Name: Ken Ortbals
Title: Chief Financial Officer
Phone/Email: 702-385-2090 x10202 / [email protected] Authorized Signatories
If your organization is selected for funding, signatures from persons bearing titles from each of the two lines below will be required by your organization.

1. Board Chair, President, or Vice President

Authorized Signatory Name Authorized Signatory Title
1) Shawn Jenkins Chief Operating Officer
2)
Board Resolution providing for the signature authority of persons to sign agreements on behalf of the entity is attached (required before a subrecipient agreement will be executed).

PY22-23 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

Page 4 of 6 ends

Page 5 of 6 ends

Part A, Section 4: Summary of Attached Applications:

Provide number and total dollar amount of applications by Application Type ¾ Homeless and Homelessness Prevention Programs
Number of Applications Total Dollar Amount Requested
2 $ 1,093,124
¾ Public and Community Services
Number of Applications Total Dollar Amount Requested
0 $ 0
=

GRAND TOTAL
Number of Applications Total Dollar Amount Requested
2 $ 1,093,124
PY22-23 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

Page 6 of 6 ends

Required Attachments to Part A
Select all attachments included.

Page 10 of 27 ends

PY 2022–2023 APPLICATION
Homeless and Homelessness Prevention Programs

1. Project Summary Information – please complete the below summary for the project/program.

Project Name (10 words or less): Project Unite
Amount Requested: $ 243,459.00
ESG Applicants Only – please provide a breakdown of amount requested by program component:

Street Outreach: $ 0.00
Emergency Shelter: $ 0.00
Homelessness Prevention: $ 18,669.00
Rapid Rehousing: $ 224,790.00
HMIS: $ 0.00
This is a:

New Project/Program
Existing Project/Program
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).

WestCare California, Inc. is seeking funding to continue providing rapid rehousing and homelessness prevention services through Project Unite.

During the grant period, Project Unite will will provide: 1) 7 households with homelessness prevention services; 2) 11 households with rapid rehousing assistance; and 3) 18 households will receive case management services.

The program will engage homeless and chronically homeless extremely lowincome (30% area median income) individuals and families, including Veterans who are not eligible for housing assistance through Supportive Services for Veteran Families and VASH.

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 11 of 27 ends

2. Organizational Capacity
a. Describe the organization’s experience with administering federally-funded programs of this nature.

WestCare California, a subsidiary of WestCare Foundation, has provided behavioral health and human services including street outreach and engagement, housing and homelessness prevention, case management, substance use disorder treatment, and co-occurrring mental health disorder services to the Fresno community since 1973. WestCare provides services for low-income individuals and families including, but not limited to, people living with HIV/AIDS, criminal justice populations, Veterans, adolescents, men, women, and women with children.

With ongoing funding from multiple federal, state, and local agencies including HUD, Health and Human Services, SAMHSA, Veterans Administration, cities and counties, corporations, and private foundations, WestCare California administers 60 separate contracts throughout the State of California with a budget of approximately $60 million and more than 400 staff. WestCare's leadership team possesses decades of experience in administering homelessness prevention and housing programs.

WestCare currently operates several housing programs through a variety of funders including Project Unite and Housing Opportunities for People with AIDS (HOPWA) under contract with the City of Fresno; Project LiftOFF funded by HUD; and Coordinated Entry for the Fresno Madera Continuum of Care also funded by HUD, among others.

WestCare has sufficient cash reserves to guarantee at least three months of program service in the event that funding from this source is delayed or unavailable.
b. For how many years has the organization administered activities of the type described in this application?
47 c. Does the organization have the following in place (check box if ‘yes’)? Written policies and procedures for the proposed project or program (i.e. intake, eligibility)
Written Financial Management Policies and Procedures
PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 12 of 27 ends

Non-Discrimination / Equal Opportunity Policy
Conflict of Interest Policies and Procedures
Procurement Policies and Procedures
Facility utilization plan and policies
Note: If not, be aware, the City will require a facility utilization plan and policies prior to the execution of a subrecipient agreement.

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 13 of 27 ends

d. Provide addresses for each applicable location of site(s) where activity will occur, and a brief description of the facilities.

WestCare's Housing Department offices are located at 1900 N. Gateway Blvd., Ste. 100, Fresno, CA 93727. This facility houses senior leadership, Housing Department staff, and administrative support staff and provides dedicated office space for private client meetings, conference rooms, and a complete training facility.

Maps attached as exhibit F
PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 14 of 27 ends

3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

There is a great need in the City of Fresno for housing and supportive services for an increasing homeless population. The 2022 Point in Time Count, which documents all persons living on the streets in Fresno and Madera Counties, took place February 23-25 but the data is not yet available. The 2021 Point in Time Count was cancelled because of the global coronavirus pandemic, so 2020 is the most recent data available. According to the 2020 Point in Time Count, of the 2,510 homeless households reported in January 2020, 1,674 were unsheltered and 836 were sheltered. That is a 45.3% increase in the unsheltered population and a 150.3% increase in the sheltered population. And these numbers have only continued to increase as the pandemic lingers on.

WestCare continues to work diligently to secure additional funding from both public and private sources to address the huge increase in demand for housing services and reduce the current gaps in funding to meet this need. Of the 456 individuals currently on the Fresno-Madera Continuum of Care's By Name List, 136 (30%) fall under the category for rapid rehousing intervention, so continued funding is urgently required to address this unmet need. b. Briefly describe the target population and how the project will meet the specific needs of the target population.

WestCare has a long history of successfully housing and treating people in need in Fresno County, including the most vulnerable populations who are considered the hardest to reach – extremely low-income households, disabled individuals, Veterans, people living with HIV/AIDS, chronically homeless individuals, people fleeing domestic violence, and people with co-occurring substance use and mental health disorders.

The people WestCare serves need comprehensive case management services and often require linkages to multiple supportive services in addition to housing, including physical and mental health care, substance use disorder treatment, acquisition of basic educational skills, life skills training, vocational skills and job search assistance, and enrollment in benefits for which the client may not be aware of their eligibility. WestCare staff is highly experienced in the provision of effective, stigma free services for people who may have many barriers to successful outcomes. All of WestCare's programs follow the housing first model PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

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and are person-centered, gender-responsive, and trauma-informed and follow proven, evidence-based practices in service delivery.

Project Unite provides comprehensive services based on each participant’s unique needs, including:
• Conducting assessments to determine housing and supportive services needs • Developing individualized plans for housing and supportive services • Providing prevention, diversion, and rapid re-housing assistance • Provision of financial, utility, and/or rental assistance • Obtaining needed documents (license, birth certificate, etc.) • Helping participants set up appointments and complete paperwork • Attending appointments with participants
• Locating, securing, and maintaining stable permanent housing (within 30-60 days)
• Obtaining federal, state, and local benefits (Medi-Cal, CalFresh, WIC, etc.) • Monitoring and evaluating participants’ progress
• Updating assessments and service plans to reflect current needs and interests • Continuing engagement with supports and services until permanently housed • Providing linkages/warm hand-off to other available services, including:
o Financial literacy, budgeting, paying rent, and bills o Transportation passes/vouchers
o Employment
o Social and recreational opportunities
o Apartment maintenance/upkeep
o Tenant rights and responsibilities
o Household and personal safety
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o Being a good neighbor
o Conflict resolution
o Developing supportive and positive relationships
c. Describe how the project will be marketed to the target population.

Project Unite will market its services to the target population through regular outreach activities to engage people in need and educate them about available housing assitance and other resources offered in the community by WestCare and other partners in the FMCoC. Additionally, Project Unite's Case Manager will continue to actively participate in Coordinated Entry Services weekly Case Conferencing meetings where potential clients are discussed and decisions on referrals are made.

The program also produces brochures describing available services and distributes these marketing materials at community events to notify the community about available services.

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d. Summary of Services to be provided:

Select all services to be provided, including those that are not funded by the City.

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e. Estimate the number of unduplicated persons expected to benefit from the project:
64 unduplicated persons will receive a direct benefit from this project. f. Please indicate which of these service types will be provided and the number of unduplicated persons who will benefit.

Check if
Providing Public and Community Service Types Estimated No. Persons Assisted Operating Cost of Shelters for Persons
who are homeless or impacted by

HIV/AIDS

Rental Assistance/Subsidy 64
Supportive/Essential Services (not
duplicated with services provided in
conjunction with another activity)

Housing information services (not
duplicated with services provided in
conjunction with another activity)

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WestCare is seeking continued funding for rapid rehousing and homelessness prevention for Project Unite. This program prioritizes the housing, health, and well-being of homeless and chronically homeless extremely low-income individuals, and those at risk of homelessness, without regard for gender, sexual orientation, or disability, and fulfills all criteria of Housing First.

The project’s goals are to: 1) Establish supportive relationships with the street homeless population, providing linkages and support to decrease the number of persons experiencing unsheltered and chronic homelessness in Fresno; 2) Increase participants’ income and ability to obtain and maintain permanent housing; 3) Assist participants in establishing and maintaining a healthy lifestyle.

WestCare's proposed activities are consistent with the priorities outlined in the City of Fresno 2020-2024 Consolidated Plan. The specific priority addressed under this application is for "Homelessness and the Prevention of Homelessness" to "provide assistance for the homeless and those at risk of becoming homeless through safe low-barrier shelter options, housing first collaborations, and associated supportive services." WestCare's proposed services are interventions that are consistent with the plan’s priorities regarding homelessness, will help participants regain housing stability, and are grounded in the Housing First approach. WestCare and partners provide all aspects of homeless housing and homelessness prevention including emergency shelter, bridge housing, housing relocation, rental assistance and housing stabilization, linkages to care and access to substance use disorder treatment services, and case management.

Project Unite aligns with the Consolidated Plan’s high prioritization of homelessness remediation. The plan’s goal regarding homelessness is to provide assistance including shelter operations, rapid rehousing, and homelessness prevention. Project Unite provides homeless housing and homelessness prevention services including emergency shelter, bridge housing, housing relocation, rental assistance, and housing stabilization. The plan also prioritizes providing assistance to low-income and special needs households through linkages to care and access to substance use disorder treatment services, and case management - services which are all provided by WestCare. WestCare also fulfills the plan's goal of providing facilities through collaboration for persons with special needs, such as domestic violence victims, through a partnership with the Marjaree Mason Center.

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Detailed Narrative Description of Project/Program (Continued from previous page) WestCare applies the Housing First approach to meet the people we serve where they are. WestCare works with a broad network of community partners in the Fresno-Madera Continuum of Care and its Coordinated Entry system, a collaboration that also conducts street outreach. Potential participants are also identified through WestCare's other programs, including San Joaquin Valley Veterans, and WestCare’s own outreach staff.

Project Unite accepts walk-ins and referrals from city and county agencies, as well as the Veterans Administration Medical Center. Intake is done through Coordinated Entry.

Participants are immediately prioritized for available housing using the standardized Vulnerability Index-Service Prioritization and Decision Assistance Tool (VI-SPADT), length of homelessness, and severity of need. All contacts resulting from outreach or identification are entered into HMIS to prevent service duplication and ensure efficient, expedited service delivery. Case managers immediately begin working with participants upon enrollment to develop Individual Service Plans (ISP) producing short- and longterm goals, including care linkages. Initially, participants and case managers meet weekly or even daily, until the participant gains more stability in their living situation.

Permanent housing is usually obtained within 30-60 days. Participants typically remain in the program for three to six months but can remain longer, depending on individual needs. Additional services include life skills, literacy, and job-readiness programs, based on individual needs.

People experiencing homelessness face formidable barriers in their attempts to improve their housing stability. Lack of reliable transportation, need for childcare, lack of steady work history because of homelessness or inadequate preparation for employment, absence of technical skills, lack of benefits for which they may be eligible, and the inability to navigate complex systems can all impede housing stability. Project Unite mitigates these factors through comprehensive services including providing transportation to appointments, linking participants to medical and mental health providers, substance use disorder treatment, vocational and educational services, and assisting them in successfully enrolling in benefits for which they may be eligible.

At WestCare, we believe that getting feedback from participants is the best way to continuously improve the effectiveness and efficiency of our programs. To this end, participant satisfaction surveys are issued to clients to receive feedback on services from their perspective. The goal of these surveys is to gather participant’s opinions about the program and determine how satisfied they were with the services they received. These surveys are critical to WestCare’s program design process because the information they collect can help program leadership to identify any shortcomings the program may have, discover any unmet needs that participants may have, and determine areas for improvement. The surveys ask for participant feedback on a number of important program areas, including their satisfaction with the program’s location and facility quality, enrollment and intake processes, content of services provided, length of services provided, satisfaction with staff members, cultural competence, and achieved outcomes.

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h. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.

Collaborating Organization Description of Collaboration Marjaree Mason Center domestic violence counseling
Turning Point of Central
California
emergency shelter, bridge housing
Wings Advocacy Fresno furniture and household goods
RH Community Builders emergency shelter
Mental Health Systems emergency shelter, bridge housing Kingsview Behavioral Health
Systems
street outreach

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4. Project/Program Budget
a. Activity Budget by Funding Type
Please provide a high-level summary of the total budget by federal and nonfederal funds.

Proposed Activity Budget Amount
Total ESG, HOPWA, CDBG and/or HOME Funds
Requested
$1,093,124
Total Other Federal Funds (do not include the above funds on this line)
$0
Total Non-Federal Funds $243,459
Total Proposed Activity Budget $1,336,583
b. List of Funding Sources
Provide all planned funding anticipated/ committed for this activity for FY 2022 – 2023. If the organization has received funding commitment letters, please attach as an exhibit to this application.

Funding
Source (Name
of Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date
Day 1 Families
Fund
Housing
Assistance
$2,500,000 committed N/A

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Application – Homeless and Homelessness Prevention

Page 23 of 27 ends

c. Activity Budget Summary
Please complete Exhibit A – Operating Budget Summary.

Attachments to Part B Application:

EXHIBIT A – OPERATING BUDGET SUMMARY
EXHIBIT B – HOMELESS AND HOMELESSNESS PREVENTION ESG SOURCES

AND AMOUNTS OF MATCH AND MATCH QUESTIONAIRE
EXHIBIT C – PRIORYEAR AUDITED FINANCIAL STATEMENT INCLUDING

STATEMENT OF ACTIVITIES, STATEMENT OF FINANCIAL POSITION AND

STATEMENT OF CASH FLOWS (REQUIRED WHEN TOTAL FEDERAL GRANT AWARDS EQUALED OR EXCEEDED $750,000 DURING THE ANNUAL AUDIT PERIOD); OR
EXHIBIT C – PRIOR-YEAR UNAUDITED FINANCIAL STATEMENT WHEN TOTAL

FEDERAL GRANT AWARDS FOR THE ANNUAL AUDIT PERIOD WAS LESS THAN $750,000
Optional Additional Exhibits:

EXHIBIT D – FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT E – LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
EXHIBIT F – SERVICE AREA MAP (REQUIRED IF NOT DESCRIBED IN 2.d.) Salaries & Wages Fringe Benefits
Totals
(City of Fresno
HUD Funds)
Other Federal
Funds State Funds Local Govm't
Funds
Private / Donor
Funds
Other Funds
(specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:

Director of Housing 17,000.00 3,723.00 20,723.00 20,723.00 41,446.00 Case Manager 45,760.00 10,021.44 55,781.44 55,781.44 111,562.88 Ͳ
Ͳ
Ͳ
Administrative Personnel:

Ͳ
Ͳ
Ͳ
Independent Contractors / Consultants:

Ͳ
Ͳ
TOTAL PERSONNEL BUDGET $62,760.00$13,744.44 $76,504.44 $ Ͳ $ Ͳ $76,504.44$ Ͳ $ Ͳ $153,008.88 Occupancy, Supplies, and Other Operating
Office Rent $ Ͳ Ͳ Ͳ Ͳ
Utilities 2,400.00 2,400.00 2,400.00 4,800.00
Computers/Copier/Equipment 300.00 300.00 300.00 600.00
Telecommunications 1,800.00 1,800.00 1,800.00 3,600.00
Office Supplies 600.00 600.00 600.00 1,200.00
Project Supplies (Specify) Ͳ Ͳ Ͳ
Staff Recruitment 200.00 200.00 200.00 400.00
Travel 1,200.00 1,200.00 1,200.00 2,400.00
Training Ͳ Ͳ Ͳ Ͳ
Vehicle Lease/Insurance Ͳ Ͳ Ͳ Ͳ
Other (Specify)

TOTAL OCCUPANCY, SUPPLIES
AND OTHER OPERATING BUDGET $6,500.00$6,500.00 $ Ͳ $ Ͳ $6,500.00$ Ͳ $ Ͳ $13,000.00 INDIRECT COSTS (Select 1 indirect rate Only)
Approved Cost Allocation Plan
RateͲ26% 50,237.49 50,237.49 50,237.49 100,474.98 De minimus 10 % Rate Ͳ
TOTAL INDIRECTCOST BUDGET 50,237.49 $50,237.49 $ Ͳ $ Ͳ $50,237.49$ Ͳ $ Ͳ $100,474.98 Program Expense Budget
RAPID REHOUSINGͲGrant
Assistance to Beneficiaries Ͳ Ͳ Ͳ
Rental Assistance 69,300.00 69,300.00 69,300.00 138,600.00 Security & Utility Deposits 23,100.00 23,100.00 23,100.00 46,200.00 Utility Payments 3,000.00 3,000.00 3,000.00 6,000.00
HOMELESS PREVENTIONͲGrant
Assistance to Beneficiaries Ͳ
Rental Assistance 7,350.00 7,350.00 7,350.00 14,700.00 Security & Utility Deposits 6,300.00 6,300.00 6,300.00 12,600.00 Utility Payments 1,166.68 1,166.68 1,166.68 2,333.36
STREET OUTREACHͲGrant
Assistance to Beneficiaries Ͳ Ͳ
WestCare Street Outreach Ͳ Ͳ Ͳ Ͳ
Loans to Beneficiaries Ͳ Ͳ
Other (Specify) Ͳ

TOTAL PROGRAM EXPENSE
BUDGET 110,216.68 Ͳ$110,216.68 $ Ͳ $ Ͳ $110,216.68$ Ͳ $ Ͳ $220,433.36 TOTAL PROJECT BUDGET $229,714.17$13,744.44$243,458.61$Ͳ $Ͳ $243,458.61$Ͳ $Ͳ $486,917.22 * Please revise this form and annotate budget items as needed All applicants are required to submit a copy of their organization’s operating budget.

CITY OF FRESNO
OPERATING BUDGET SUMMARY (nonͲcapital projects)
Budgeted Position (Personnel) or
Category (Operations)
City of Fresno HUD Funds Other Funds for Project
Project Totals (All
Funds)

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Zd/E'h'
d^hDDZz
PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 25 of 27 ends

Exhibit B:

Source of ESG Match Funds
(Eligible Match Only. Please be specific.)
Dollar ($) Amount of Match
Day 1 Families Fund $243,459
TOTAL $243,459
(;+,%,7%0$7&+48(67,211$,5(
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Application – Homeless and Homelessness Prevention

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Please review the below Match statements and indicate whether they are correct or not.

Yes
No

2. The matching funds will not be expended before the commencement date of the applicable ESG subrecipient agreement.

Yes
No

3. The matching funds will be expended by the expenditure deadline that applies to the ESG funds being matched.

Yes
No

4. The matching funds have not been and will not be used to match any other Federal program’s funds nor any other ESG grant.

Yes
No

5. The subrecipient does not use ESG funds to meet another program's matching requirement.

Yes
No
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Application – Homeless and Homelessness Prevention

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6. The recipient will keep records of the source and use of the matching funds, including the particular fiscal year ESG grant for which the matching contribution is counted.

March 1, 2022
WestCare California, Inc.
1900 N. Gateway Blvd., Ste. 100
Fresno, CA 93727-1625
Re: Letter of Support for WestCare California, Inc.

Dear Grant Review Committee:

Fresno Housing is pleased to support WestCare California’s application for Emergency Solutions Grant (ESG) funding to provide rapid rehousing and homelessness prevention services in the City of Fresno. WestCare California is an important partner, and its work to support and house people experiencing homelessness continues to be greatly needed and highly valued.

Through many collaborations, WestCare California and its partners serve hundreds of people experiencing homelessness in Fresno City each year, including the chronically homeless, veterans, and families. WestCare California is instrumental in providing housing and other supportive programs for these most vulnerable, and deserving, members of our community.

WestCare California is an important leader in enabling Fresno City to reach its goals to end homelessness and preventing its return for individuals and families in need. We look forward to continuing our critical work with WestCare California and improving the quality of life for our entire community.

Respectfully,
Doreen Eley
Assistant Director, Special Programs
Doreen Eley

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Turning Point of Central California, Inc.

PO Box 7447
Visalia, CA 93290-7447
559-732-8086
March 1, 2022
WestCare California, Inc.
1900 N. Gateway Blvd., Ste. 100
Fresno, CA 93727-1625
Re: Letter of Support for WestCare California, Inc.

Dear Grant Review Committee:

Turning Point of Central CA, Inc (TPOCC) is pleased to support WestCare California’s application for Emergency Solutions Grant (ESG) funding to provide rapid rehousing and homelessness prevention services in the City of Fresno. WestCare California is an important partner, and its work to support and house people experiencing homelessness continues to be greatly needed and highly valued.

Respectfully,
Jody Ketcheside
Deputy Chief Operating Officer
Turning Point of Central CA, Inc
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PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

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PY 2022–2023 APPLICATION
Homeless and Homelessness Prevention Programs

1. Project Summary Information – please complete the below summary for the project/program.

Project Name (10 words or less): The Living Room
Amount Requested: $ 849,665.00
ESG Applicants Only – please provide a breakdown of amount requested by program component:

Street Outreach: $ .00
Emergency Shelter: $ .00
Homelessness Prevention: $ .00
Rapid Rehousing: $ .00
HMIS: $ .00
This is a:

New Project/Program
Existing Project/Program
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).

WestCare California, Inc. is the lead agency partnering with Fresno Housing Authority to renew HOPWA grant funding to continue providing Short Term Rental and Mortgage Assistance (STRMU), Tenant-Based Rental Assistance (TBRA), transitional housing, homelessness prevention, rapid re-housing, supportive services, and housing information to homeless and at-risk of homelessness individuals affected by HIV/AIDS and their families in Fresno.

The primary goals of the proposed program are to help participants achieve both permanent housing and health stability.

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Application – Homeless and Homelessness Prevention

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2. Organizational Capacity
a. Describe the organization’s experience with administering federally-funded programs of this nature.

WestCare California, a subsidiary of WestCare Foundation, has provided health and human services including street outreach and engagement, housing and homelessness prevention, case management, substance use disorder treatment, and co-occurrring mental health disorder services to the Fresno community since 1973. WestCare provides services for low-income individuals and families including people living with HIV/AIDS, criminal justice populations, Veterans, adolescents, men, women, and women with children.

WestCare has administered the Short-Term Rental Assistance, outreach, and case management components of HOPWA since 2009 and has systems in place for connecting with and helping the high priority HOPWA subpopulations including unsheltered homeless persons living in places not intended for human habitation, chronically homeless persons, homeless Veterans, and other highly vulnerable homeless persons such as victims of domestic violence, households with children, and youth aging out of the foster care system. Since 1996, WestCare has operated The Living Room, one of the only community centers for people living with HIV/AIDS in the Central Valley.

With ongoing funding from multiple federal, state, and local agencies including HUD, Health and Human Services, SAMHSA, Veterans Administration, cities and counties, and private foundations, WestCare administers 60 separate contracts throughout California with a budget of approximately $60 million and more than 400 staff. WestCare's leadership team possesses decades of experience in administering homelessness prevention and housing programs.

WestCare currently operates several housing programs through a variety of funders including: Housing Opportunities for People with AIDS (HOPWA) and Project Unite under contract with the City of Fresno; Project LiftOFF funded by HUD; and Coordinated Entry for the Fresno Madera Continuum of Care (CoC) also funded by HUD, among others. WestCare has sufficient cash reserves to guarantee at least three months of program service in the event that funding from this source is delayed or unavailable.
b. For how many years has the organization administered activities of the type described in this application?
47 PY22-23 Consolidated NOFA Part B
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c. Does the organization have the following in place (check box if ‘yes’)? Written policies and procedures for the proposed project or program (i.e. intake, eligibility)
Written Financial Management Policies and Procedures
Non-Discrimination / Equal Opportunity Policy
Conflict of Interest Policies and Procedures
Procurement Policies and Procedures
Facility utilization plan and policies
Note: If not, be aware, the City will require a facility utilization plan and policies prior to the execution of a subrecipient agreement.

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Application – Homeless and Homelessness Prevention

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d. Provide addresses for each applicable location of site(s) where activity will occur, and a brief description of the facilities.

At the beginning of 2021, The Living Room moved to a new building located at 1330 E Olive Ave, Fresno, CA 93728 to accommodate the growing needs of the community. The new facility has 4 offices for staff, 3 of which are private and can be used for counseling or testing. The facility also has a kitchen, drop-in center, dining room, living room/group room/tv room, two bathrooms, and a reception area. Outside, there is a patio in the rear, which allows the program to host outside lunches and social events, and a large parking lot.

The building is located in Fresno's Tower District, which is an LGBTQ friendly area known for its diversity, vibrant arts scene, and friendly neighbors. Multiple festivals are held in the area including the annual Gay Pride parade and festival. The Living Room's office is located on multiple bus lines and is ADA accessible.

Maps attached as exhibit F
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Application – Homeless and Homelessness Prevention

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3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

Currently, there are more than 2,000 diagnosed people living with HIV/AIDS in Fresno County. WestCare serves approximately 700 of these individuals annually through The Living Room, which provides outreach, housing assistance, HIV/HCV testing, linkages to medical care, navigation/case management services, support groups, hot meals, financial help, social gatherings, prevention education, an emergency food pantry, as well as a safe drop-in space for the program's participants.

The Living Room serves a primary target population of Latino men who have sex with men (MSM) who have the highest incidence rates for HIV and AIDS in Fresno County. In fact, most of the HIV transmission in the county has been linked to MSM, who represent more than 85% of total new cases, with the majority of new cases self-identifying as Hispanic.

After achieving an all-time low of new HIV cases in Fresno during the 2000s, in 2011 the HIV transmission rate sky rocketed 73% over the county’s previous fiveyear average. To this day, Fresno’s HIV transmission rates have never returned to pre-2010 levels. Additionally, over the last several years, HIV transmission rates in Fresno County have dramatically increased among people under 35 years of age representing nearly 50% of all new HIV cases occurring in the county. Alarmingly, Fresno’s HIV transmission rates among young adults have even exceeded rates reported in San Francisco, which has a significantly larger population.

In 2009, just before the HIV transmission rates began to increase, the State of California cut more than $80 million from its HIV budget. As a result of these cuts, many community-based organizations dedicated to ending the HIV epidemic in California closed their doors. Although The Living Room managed to survive, it went from serving approximately 400 participants per month down to just over 50 each month, drastically reducing the amount of HIV prevention and education services available in Fresno County. Significant reinvestment is needed to support Fresno’s HIV infrastructure to reverse the rising tide of new HIV cases and chart a new trajectory towards “getting to zero.”
b. Briefly describe the target population and how the project will meet the specific needs of the target population.

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The Living Room's participants are primarily composed of minority racial and ethnic groups who subsist with fixed limited incomes, high unemployment, and inadequate education. Subgroups served that are disparately impacted by HIV/AIDS include people who inject drugs (PWID) and men who have sex with men (MSM), as well as African American and Hispanic individuals.

The Living Room serves marginalized people in need of comprehensive case management services who often require linkages to multiple supportive services in addition to housing, including physical and mental health care, substance use disorder treatment, acquisition of basic educational skills, life skills training, vocational skills and job search assistance, and enrollment in benefits for which the client may not be aware of their eligibility. The Living Room staff is highly experienced in the provision of effective, stigma free services for people who may have many barriers to successful outcomes. All of The Living Room’s programs are person-centered, gender-responsive, and trauma-informed and follow proven, evidence-based practices in service delivery.
c. Describe how the project will be marketed to the target population.

The Living Room will market its services to the target population through regular outreach activities to engage people in need and educate them about available housing assitance and other resources offered in the community by WestCare and other partners in the Fresno Madera Continuum of Care (FMCoC). The Living Room also uses social media as a marketing tool. We have separate Facebook pages for The Living Room and The Fresno AIDS Walk, both of which describe our services, as does our Fresno AIDS Walk web site. The Living Room also does Zoom meetings and presentations with local organizations such as PFLAG, Spectrum Center, Trans-E-Motion, and The LGBTQ Center. Finally, The Living Room frequently engages medical providers to educate them about services offered.

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Application – Homeless and Homelessness Prevention

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d. Summary of Services to be provided:

Select all services to be provided, including those that are not funded by the City.

Page 17 of 26 ends

Check if
Providing Public and Community Service Types Estimated No. Persons Assisted Operating Cost of Shelters for Persons
who are homeless or impacted by

HIV/AIDS

Rental Assistance/Subsidy 200
Supportive/Essential Services (not
duplicated with services provided in
conjunction with another activity)

Housing information services (not
duplicated with services provided in
conjunction with another activity)

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Application – Homeless and Homelessness Prevention

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WestCare is seeking continued funding for a collaborative program with the Fresno Housing Authority (FHA). Under this agreement, the program will provide provide Short-Term Rent, Mortgage, or Utility Assistance (STRMU) for 40 households, Tenant-Based Rental Assistance (TBRA) for 20 households, and 32 units in transitional short-term housing facilities developed, leased, or operated with HOPWA funds. All participants in this program will be individuals and families affected by HIV/AIDS who are homeless or at-risk of homelessness. WestCare's proposed activities are consistent with the priorities outlined in the City of Fresno 2020-2024 Consolidated Plan. The specific priority addressed under this application is for "Homelessness and the Prevention of Homelessness" to "provide assistance for the homeless and those at risk of becoming homeless through safe low-barrier shelter options, housing first collaborations, and associated supportive services." WestCare's proposed services are interventions that are consistent with the plan’s priorities regarding homelessness, will help participants regain housing stability, and are grounded in the Housing First approach. WestCare and partners provide all aspects of homeless housing and homelessness prevention including emergency shelter, transitional housing, housing relocation, rental assistance and housing stabilization, linkages to care and access to substance use disorder treatment services, and case management.

The Consolidated Plan's HOPWA-specific goals continue to prioritize shortterm rent, mortgage, and utility assistance (STRMU), tenant-based rental assistance (TBRA); and transitional housing. WestCare and FHA are currently providing these services, plus outreach, case management, and supportive services. All clients who are assessed for housing are entered into a database for consideration for Section 8 vouchers. WestCare expects to identify and serve 200 individuals during FY 2022-2023 in the high priority sub-populations of people living with HIV/AIDS including unsheltered homeless individuals living outdoors or in places not intended for human habitation, chronically homeless individuals, homeless Veterans, youth aging out of foster care, domestic violence victims, and households with children. Participants will continue to be identified through outreach and partnerships including the Fresno Madera Continuum of Care, Marjaree Mason Center, San Joaquin Valley Veterans, The Living Room, Community Regional Medical Center, Kaiser Permanente, LGBTQ organizations, referrals from other agencies, selfreferrals, and walk-ins.

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Application – Homeless and Homelessness Prevention

Page 19 of 26 ends

Detailed Narrative Description of Project/Program (Continued from previous page) Eligibility will be determined using: 1) Documented medical diagnosis of HIV/AIDS of at least one member of the household; 2) Documented living situation of homelessness or at-risk for homelessness; 3) Documented low-income status at or below 80 percent of the area median income (AMI). Priority will be given to those households documenting residency in the City of Fresno, Fresno County, and living at or below the poverty level.

All of the program's proposed services will provide participants and their families with appropriate, safe, high-quality, stable housing, and the case management and supportive services they need to maintain mental, physical, and emotional health.

Eligible activities and services to be provided include: 1) Short-Term Rent, Mortgage, or Utility Assistance (STRMU) for 40 households; 2) Tenant-Based Rental Assistance (TBRA) for 20 households; and 3) 32 units provided in transitional short-term housing developed, leased, or operated with HOPWA funds. Additionally, WestCare will continue to provide housing information services including counseling, information, and referral/linkage. Supportive services provided will continue to include a detailed needs assessment using the Vulnerability Index and Service Assessment Tool (VI-SPDAT), case management, permanent housing placement, substance use disorder treatment, personal assistance, nutritional services, transportation, and assistance in enrolling in public benefits. All services will be entered into HMIS.

People experiencing homelessness face formidable barriers in their attempts to improve their housing stability. Lack of reliable transportation, need for childcare, lack of steady work history because of homelessness or inadequate preparation for employment, absence of technical skills, lack of benefits for which they may be eligible, and the inability to navigate complex systems can all impede housing stability. WestCare mitigates these factors through comprehensive services including providing transportation to appointments, linking participants to medical and mental health providers, substance use disorder treatment, vocational and educational services, and assisting them in successfully enrolling in benefits for which they may be eligible.

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 20 of 26 ends

h. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.

Collaborating Organization Description of Collaboration Fresno Housing Authority Tenant-Based Rental Assistance Kaiser Permanente primary medical care
Family Healthcare Network -
Specialty Services Clinic
primary medical care
Clinica Sierra Vista primary medical care
Trans-E-Motion support groups, community education
Spectrum Center LGBTQ programming, social and community events

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 21 of 26 ends

4. Project/Program Budget
a. Activity Budget by Funding Type
Please provide a high-level summary of the total budget by federal and nonfederal funds.

Funding
Source (Name
of Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date

PY22-23 Consolidated NOFA Part B
Application – Homeless and Homelessness Prevention

Page 22 of 26 ends

c. Activity Budget Summary
Please complete Exhibit A – Operating Budget Summary.

Attachments to Part B Application:

EXHIBIT A – OPERATING BUDGET SUMMARY
EXHIBIT B – HOMELESS AND HOMELESSNESS PREVENTION ESG SOURCES

AND AMOUNTS OF MATCH AND MATCH QUESTIONAIRE
EXHIBIT C – PRIORYEAR AUDITED FINANCIAL STATEMENT INCLUDING

STATEMENT OF ACTIVITIES, STATEMENT OF FINANCIAL POSITION AND

STATEMENT OF CASH FLOWS (REQUIRED WHEN TOTAL FEDERAL GRANT AWARDS EQUALED OR EXCEEDED $750,000 DURING THE ANNUAL AUDIT PERIOD); OR
EXHIBIT C – PRIOR-YEAR UNAUDITED FINANCIAL STATEMENT WHEN TOTAL

FEDERAL GRANT AWARDS FOR THE ANNUAL AUDIT PERIOD WAS LESS THAN $750,000
Optional Additional Exhibits:

EXHIBIT D – FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT E – LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
EXHIBIT F – SERVICE AREA MAP (REQUIRED IF NOT DESCRIBED IN 2.d.) Salaries & Wages Fringe Benefits
Totals
(City of Fresno HUD
Funds)
Other Federal
Funds State Funds Local Govm'tFunds
Private / Donor
Funds
Other Funds
(specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:

Program Director 70,000.00 15,330.00 85,330.00 85,330.00 Case Manager 47,840.00 10,476.96 58,316.96 58,316.96 Case Manager 45,760.00 10,021.44 55,781.44 55,781.44 Case Manager/Housing
Retention Specialist 45,760.00 10,021.44 55,781.44 55,781.44 Client Services
Specialist/Navigator 47,840.00 10,476.96 58,316.96 58,316.96 Administrative Personnel:

Ͳ Ͳ
Ͳ Ͳ
Ͳ Ͳ
Independent Contractors / Consultants:

TBRAͲFresno Housing
Authority 78,000.00 78,000.00 78,000.00 Ͳ Ͳ
TOTAL PERSONNEL BUDGET $257,200.00$56,326.80 $313,526.80 $ Ͳ $ Ͳ $ Ͳ $ Ͳ $ Ͳ $ 313,526.80 Occupancy, Supplies, and Other Operating
Office Rent $56,400.00 56,400.00 56,400.00 Utilities 10,200.00 10,200.00 10,200.00 Telecommunications 7,404.84 7,404.84 7,404.84
Office Supplies 9,750.00 9,750.00 9,750.00
Client Personal Needs 18,500.00 18,500.00 18,500.00 Client Travel 4,200.00 4,200.00 4,200.00
Repairs/Maintenance 2,500.00 2,500.00 2,500.00
Travel 4,800.00 4,800.00 4,800.00
Training 3,050.00 3,050.00 3,050.00
Vehicle Lease/Insurance 19,176.00 19,176.00 19,176.00 HMIS Licensing 990.00 990.00 990.00
Employee Recruitment 1,500.00 1,500.00 1,500.00
Other (Specify) Ͳ

TOTAL OCCUPANCY, SUPPLIES

AND OTHER OPERATING
BUDGET
$138,470.84$138,470.84 $ Ͳ $ Ͳ $ Ͳ $ Ͳ $ Ͳ $ 138,470.84 INDIRECT COSTS (Select 1 indirect rate Only)
Approved Cost Allocation Plan
Rate 26% 164,391.36 164,391.36 164,391.36 De minimus 10 % Rate Ͳ
TOTAL INDIRECT COST BUDGET 164,391.36 $164,391.36 $ Ͳ $ Ͳ $ Ͳ $ Ͳ $ Ͳ $ 164,391.36 Program Expense Budget
Grant Assistance to
BeneficiariesͲSober Living (18
persons / 30 days / $28/day)
15,000.00 15,000.00 15,000.00
Bridge Housing (4 unitsͲ#208,
#213, new unit Dakota Ln) @
$995/unit/month + deposit
49,550.00 49,550.00 49,550.00
ShortͲTerm Rent, Mortgage,
Utilities (STRMU) 90,726.00 90,726.00 90,726.00 Loans to Beneficiaries Ͳ
Other (Specify) Ͳ

TOTAL PROGRAM EXPENSE
BUDGET 155,276.00 $155,276.00 $ Ͳ $ Ͳ $ Ͳ $ Ͳ $ Ͳ $ 155,276.00 TOTAL PROJECT BUDGET $793,338.20$56,326.80$849,665.00$Ͳ $Ͳ $Ͳ $Ͳ $Ͳ $849,665.00 * Please revise this form and annotate budget items as needed All applicants are required to submit a copy of their organization’s operating budget.

CITY OF FRESNO
OPERATING BUDGET SUMMARY (nonͲcapital projects)
Budgeted Position (Personnel)
or Category (Operations)
City of Fresno HUD Funds Other Funds for Project
Project Totals (All
Funds)

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Community & Public Facility Improvements
Entity Project Name Amount Requested
DPW Tenth & Roberts $ 375,000
DPW Clinton‐Hughes‐Shields‐West 6,619,468 $
DPW Gettysburg‐First‐Fairmont‐Millbrook 4,892,892 $
Total 11,887,360 $
PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 4 of 20 ends

Evaluation Process
Applications will be scored and ranked according to the below criteria.

Category Points
Qualified / Disqualified:
• Does the applicant demonstrate how the proposal aligns with one or more priorities outlined in the City of Fresno 2020- 2024 Consolidated Plan? (If no, the application is disqualified.)
• Are the proposed activities eligible under the applicable funding source? (If no in part or full, the application is disqualified in part or full.) • Are the proposed costs eligible under the applicable funding source? (if no in part or full, the application is disqualified in part or full.) • Has the applicant failed to meet any other threshold eligibility requirements in the accompanying 2022-2023 Consolidated NOFA Handbook? (If yes, the application is disqualified.)
• Does the application clearly define a service area that meets lowand-moderate income criteria, or demonstrate that the primary activities to be enabled by the improvement benefit at least 51% lowand moderate-income persons? Qualified or Disqualified
Quality of the Proposal / Alignment to Community Needs
• Does the application provide sufficient evidence that the improvement was identified as a community need by low- and moderate-income residents, and that an assessment demonstrates the need takes priority among competing needs? (20 points)
• Are existing resources insufficient to meet the need? (10 points) • Is the program targeted to specific areas identified as Racially/Ethnically Concentrated Areas of Poverty (RECAPs)? (10 points)
40 Impact and Outcome:
• Does the proposal clearly describe how the improvement will be completed in a timely manner? (Up to 15 points)
• Does the proposal clearly articulate how the proposal was developed and how any final designs will be prepared in consultation with the target population? (Up to 15 points) 30 PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 5 of 20 ends

Category Points
Cost Effectiveness / Leveraging:
• Is the proposed budget well-researched and consistent with the proposed benefits? (Up to 10 points)
• Will the proposed activity leverage additional funds that would otherwise not be available? (Up to 10 points)
20 Coordination / Collaboration
• Will the proposed improvement enable coordination between organizations and resources to serve the overall needs of beneficiaries? (10 points)
10 Total Possible Points 100
PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 6 of 20 ends

PY 2022–2023 APPLICATION
Public Infrastructure and City-Owned Facility Improvements

1. Project Summary Information – please complete the below summary information for the project/program.

Project Name (10 words or less): Roberts Avenue and Tenth Street Neighborhood Street Improvement
Amount Requested: $ 375,000.00
Provide a short description of the proposed project. (1 to 3 sentences and must fit in the provided space).

This project is located on Tenth Street from Barstow Avenue to Roberts Avenue and on Roberts Avenue from Tenth Street to Cedar Avenue. The work includes roadway pavement removal, re-compaction, and repairs to roadway base, as needed, followed by pavement reconstruction. Barriers to pedestrian access will be removed with this project, and curb ramps will also be reconstructed to improve sidewalk accessibility.

PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 7 of 20 ends

2. Organizational Capacity
a. Describe the unit’s experience with administering federally-funded projects of this nature.

The City of Fresno Department of Public Works has decades of experience administering federally funded projects, including CDBG. Public Works has successfully delivered on hundreds of millions of dollars in Federally funded grant projects. Staff in the division are experienced and equipped to deliver CDBG projects on time and on budget, and most recently completed several road reconstruction and sidewalk reconstruction projects funded by CDBG.
b. For how many years has the unit administered activities of the type described in this application?
The City of Fresno Department of Public Works has administered road and sidewalk reconstruction projects since its inception and has successfully delivered CDBG funded neighborhood reconstruction projects for decades. c. Does the unit have the following in place (check box if ‘yes’)? Written policies and procedures for the proposed project or program (i.e. intake, eligibility)
Written Financial Management Policies and Procedures
Non-Discrimination / Equal Opportunity Policy
Conflict of Interest Policies and Procedures
Procurement Policies and Procedures
PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 8 of 20 ends

3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

This project is located on Tenth Street from Barstow Avenue to Roberts Avenue and on Roberts Avenue from Tenth Street to Cedar Avenue. The proposed improvements include roadway pavement removal, re-compaction, and repairs to roadway base, as needed, followed by pavement reconstruction. Barriers to pedestrian access will be removed with this project. Curb ramps will also be reconstructed to improve sidewalk accessibility.

The proposed project has been reviewed for eligibility and was determined to serve predominately residential uses (see Exhibit B). As a disadvantaged community, existing funding for reconstruction projects is insufficient. The City of Fresno must apply for grant funding to obtain resources to reconstruct neighborhood streets and sidewalk.
b. The City’s Analysis of Impediments to Fair Housing Choice recommends that the City prioritize investments in areas identified as Racially/Ethnically Concentrated Areas of Poverty (RECAPs – see NOFA Handbook). Please select one of the following:

The investment is not located within a RECAP
The investment and its service area are located within RECAPs PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 9 of 20 ends

c. Describe the service area:

Note: Strong applications will include specifically defined services areas such as ‘residents within ½ mile radius of [facility address]’ or ‘residents within the boundaries defined on the attached map.’
The capital improvements are expected to benefit the residents included within the boundaries identified on the attached map. An estimated 2,545 people will be served by the improvements, 2,045 of which are low-moderate income.

Service area map attached as exhibit B
d. Estimate the annual number of unduplicated persons expected to receive a direct benefit from the project:
2,545 unduplicated persons will receive a direct benefit from this project. e. Select the proposed beneficiaries of the proposed project (select all that apply):

Children and Youth
Abused Children
Older Adults (62 and older)
Severely Disabled Adults
Public Housing Residents
Victims of Domestic Violence
Illiterate Adults
Migrant Farm Workers
Low-Income Persons in General
Homeless Individuals
Persons at Risk of Homelessness
Other (Specify: )
PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 10 of 20 ends

f. What are the expected outcomes of the project?
The expected outcomes of the project are improved neighborhood infrastructure and improved accessibility for neighborhood residents.

The project will achieve one of the goals of the annual action plan in that it will promote quality of life and neighborhood revitalization through improvements to current public infrastructure and facilities, and close gaps in a neighborhood with aging, lower quality, and nonexistent public infrastructure and facilities.

PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 11 of 20 ends

g. Income Documentation
CDBG-eligible projects must primarily benefit persons who earn less than 80% of the area median income. A chart containing the income limits is included as a reference below. Applicants must select one of the following three options for documenting how their project or program will satisfy the CDBG income eligibility requirement.

View the most current CDBG income limits at
https://www.hudexchange.info/resource/5334/cdbg-income-limits/ Household Size 30% AMI 50% AMI 80% AMI
1 14,650 24,400 39,050
2 16,750 27,900 44,600
3 18,850 31,400 50,200
4 20,900 34,850 55,750
5 22,600 37,650 60,250

SELECT ONE OF THE THREE OPTIONS ON THE FOLLOWING PAGE
PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 12 of 20 ends

OPTION 1: Low-Income Clientele – Presumed Benefit
Select this option if the program will exclusively serve one of the following clientele (select all that apply)
Older Adults (62 and older)
Severely Disabled Adults
Abused Children
Illiterate Adults
Migrant Farm Workers
OPTION 2: Low-Income Clientele – Other
Select this option if the activity will benefit low- and moderate-income persons other than the specific clientele listed under the first option. The organization must be willing to document income eligibility for each beneficiary participating in programs at the facility (see continuation of use).

Indicate below the types of documentation the organization will collect to verify income eligibility (select all that apply):

Pay Stubs / Wage Statements
W-2s
Income Tax Returns
Social Security Documentation
Bank Statements
Signed Certifications from
Beneficiaries
Other:

Other:

OPTION 3: Low-Income Area
Select this option if the improvement will benefit residents within the defined service area described in Error! Reference source not found..

NOTE: the service area must be primarily residential, and the participants receiving benefit from the improvement must primarily reside within the service area. If a portion of the participants receiving benefit from the improvement reside outside the service area, additional information about these participants may be required to qualify under Option 3: Low-Income Area.

PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 13 of 20 ends

h. Continuation of Use
Pursuant to 24 CFR 570.505, recipients receiving CDBG funds may not change the use or planned use of any property for which CDBG-funded improvements were made unless the recipient provides affected citizens with reasonable notice of, and opportunity to comment on, any proposed change, and the new use of such property qualifies as meeting one of the national objectives in §570.208 (formerly §570.901) and is not a building for the general conduct of government.

The applicant agrees to comply with 24 CFR 570.505 and to consult with the Housing & Community Development Division prior to implementing any change of use for facilities improved with CDBG funds.

Please describe your unit’s capacity to maintain the facility or improvements into the future.

The City of Fresno Department of Public Works will maintain these facilities following local operations and maintenance procedures.

PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 14 of 20 ends

i. Detailed Narrative Description of Project
Describe the project in detail in the space below. Include any information about how the project has or will incorporate input from its anticipated beneficiaries.

Limit description to the space provided on this and the next page.

This project is located on Tenth Street from Barstow Avenue to Roberts Avenue and on Roberts Avenue from Tenth Street to Cedar Avenue. It is recommended for funding at the request of neighborhood residents. Numerous complaints from the community have been received through FresGo and the Streets and Landscape Maintenance Division regarding the condition of the pavement within the area. This project is expected to benefit neighborhood residents.

This project will include approximately 10,900 square yards of pavement surface reconstruction. Reconstruction will include roadway pavement removal, recompaction, and repairs to roadway base, as needed, followed by pavement reconstruction. The project will also include reconstruction of curbs and gutters.

Barriers to pedestrian access will be removed with this project. Curb ramps will also be reconstructed to improve sidewalk accessibility. Approximately 2 curb ramps will be reconstructed.

Neighborhood residents would be the target population to be served by this project. It is estimated that approximately 2,545 residents would benefit from this project PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 15 of 20 ends

Detailed Narrative Description of Project (Continued from previous page) PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 16 of 20 ends

j. Please attach any drawing or visual plans that have been drafted as an exhibit to this application.

Drawings or visual plans are attached as exhibit
k. Collaboration
Briefly describe any collaboration efforts with other organizations for this project or activities enabled through this investment.

Collaborating Organization Description of Collaboration PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 17 of 20 ends

4. Project/Program Budget
a. The City is interested in investments that provide benefit to residents in a timely manner (12 months) while balancing the need to maintain high standards of project delivery. Please propose how you will address this need.

This project will be constructed in CDBG Program Year 2023, following receipt of the Notice of Grant Award (NOGA).
b. List of Funding Sources
Provide all planned funding anticipated/ committedfor this activity for PY 2022– 2023. If the unit has received funding commitment letters, please attach as an exhibit to this application.

Funding
Source (Name
of Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date
N/A
PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 18 of 20 ends

c. Activity Budget Summary
Please complete Exhibit A – Capital Budget Summary.

The above referenced Budget worksheet is available in Excel format by sending a request to [email protected] with a copy to [email protected].

Attachments to Part B Application:

EXHIBIT A – OPERATING BUDGET SUMMARY
Optional Additional Exhibits:

EXHIBIT – DRAWINGS OR PLANS (IF AVAILABLE)
EXHIBIT – FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT – LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
EXHIBIT B – SERVICE AREA MAP (REQUIRED IF NOT DESCRIBED IN Error! Reference source not found.)
PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 19 of 20 ends

Exhibit A: Capital Project Budget Summary (or, submit via Excel) Budgeted Category City of
Fresno CDBG
Other
Federal
Funds
State Funds Local Funds
Private
Funds
(List Source)
Subrecipient
Contribution
Other
(List Source) Total Cost
Property Acquisition
Land Acquisition
Building and
Improvements
Related Acquisition Soft
Costs
Total Acquisition $ $ $ $ $ $ $ $
Construction Hard Costs
Renovation Cost
New Construction Cost
Off-site Improvements
Renovation /
Construction / Off Site
Contingency

Environmental
Mitigation
Permits
Connection / Tap Fees
Construction Period
Utilities
Other: (Specify)
$370,000
Reconstructi
on
$370,000
Reconstructi
onf
Total Construction Hard
Cost $370,000 $ $ $ $ $ $ $370,000
Professional Fees
Architect
Engineer
A & E Reimburseables
Survey
Environmental
Consultant $5,000 $5,000
Geotechnical
Testing and Inspection
Construction Estimator
Project Management
Total Professional Fees
Budget $5,000 $ $ $ $ $ $ $5,000
PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 20 of 20 ends

Continued from previous page
Budgeted Category City of
Fresno CDBG
Other
Federal
Funds
State Funds Local Funds
Private
Funds
(List Source)
Subrecipient
Contribution
Other
(List Source) Total Cost
Project Financing Fees and Costs
Appraisal
Title and Recording
Construction Escrow
Application Fees
Financing Fees
Construction Interest
Lender Inspections
Lender Legal
Total Project Financing $ $ $ $ $ $ $ $
Miscellaneous
Real Estate taxes
Builder's Risk Insurance
Property Insurance
Liability Insurance
Pollution Insurance
Other: (Specify)
Other: (Specify)
Total Miscellaneous $ $ $ $ $ $ $ $
Furnishings & Equipment
Program Equipment
Data & Communications
Equipment
Security Equipment
Furnishings
Other: (Specify)
Other: (Specify)
Total Furnishings &
Equipment $ $ $ $ $ $ $ $
GRAND TOTAL $375,000 $ $ $ $ $ $ $375,000
Roberts – Tenth CDBG Map
This project will include approximately 10,900 square yards of pavement surface reconstruction.

Reconstruction will include roadway pavement removal, re-compaction, and repairs to roadway base as needed followed by pavement reconstruction. Pavement reconstruction includes reconstruction of curbs and gutters. Barriers to pedestrian access will be removed with this project. Curb ramps will also be reconstructed to improve sidewalk accessibility. Approximately 2 curb ramps will be reconstructed.

Exhibit B
2011-2015 Census: Low to Moderate Income Data by Block Group TRACT BLOCK GROUP LOW/MOD RESIDENTS LMI %

54.09 1 2045 2545 80.35%
PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 6 of 21 ends

PY 2022–2023 APPLICATION
Public Infrastructure and City-Owned Facility Improvements

1. Project Summary Information – please complete the below summary information for the project/program.

Project Name (10 words or less): Clinton - Hughes - Shields - West Neighborhood Street Improvement
Amount Requested: $ 6,619,468.00
Provide a short description of the proposed project. (1 to 3 sentences and must fit in the provided space).

This project is located in and serves the Homan Elementary neighborhood within the limits of Clinton Avenue, Hughes Avenue, Shields Avenue, and West Avenue. The work includes roadway pavement removal, re-compaction, and repairs to roadway base, as needed, followed by pavement reconstruction. Barriers to pedestrian access will be removed with this project, and curb ramps will also be reconstructed to improve sidewalk accessibility.

PY22-23 Consolidated NOFA Part B
Application – Public Infrastructure and City-Owned Facility Improvements

Page 7 of 21 ends

2. Organizational Capacity
a. Describe the unit’s experience with administering federally-funded projects of this nature.

Page 8 of 21 ends

Fresno City CouncilMay 12, 2022

Fresno City Council
May 12, 2022