shortcomings the program may have, discover any unmet needs that participants may have, and determine areas for improvement.
d. Describe how the project will be marketed to the target population.
Project Unite will market its services to the target population through regular outreach activities to engage people in need and educate them about available housing assistance and other resources offered in the community by WestCare and other partners in the Fresno-Madera Continuum of Care. The program also produces brochures describing available services and distributes these marketing materials at community events to notify the community about available services. Additionally, Project Unite's Case Manager will continue actively participating in weekly Coordinated Entry case conferencing meetings where potential clients are discussed and decisions about referrals are made.
2025-2026 Requests for Funding Page 632
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
e. Summary of services to be provided:
Select all services to be provided, including those that are not funded by the City.
Emergency Shelter
Transitional Housing
Homeless Prevention/Housing Assistance
Homeless Diversion
Mental Health/Other Services
- Individual and Family Counseling
- Drug/Alcohol Treatment
- Job Training
- Children’s Program
- Parenting education
- Domestic Violence Intervention
- Self-Sufficiency Skills Training
- Outreach
- Assessment of Needs
Permanent Housing with Supportive Services
Affordable Housing
Job Training/ Job Search
Women’s Program
Day Care
Youth Program
Access to Medical
Immigration Assistance
Fair Housing Assistance
Academic Support/Tutoring
Referral Services
Case Management
Provide Meals
Free Services
Business Development to micro-enterprise
Other (specify):If WestCare does not provide a needed service directly, the program will provide a warm handoff to other service providers in the community.
2025-2026 Requests for Funding Page 633
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
f. Estimate the number of unduplicated persons expected to benefit from the project:
48 unduplicated persons will receive a direct benefit from this project. g. Please indicate which of these service types will be provided and the number of unduplicated persons who will benefit.
Check if
Providing Homeless Housing and Service Types Estimated No.
Persons Assisted
Operating Cost of Shelters for Persons
who are homeless or impacted by
HIV/AIDS
Rental Assistance/Subsidy 48
Supportive/Essential Services (not
duplicated with services provided in
conjunction with another activity)
Housing information services (not
duplicated with services provided in
conjunction with another activity)
h. Describe the homeless housing and services program. Please include information about barriers to program participation and how the activity will address those barriers, and any information about how the activity was developed or refined in consultation with the target population. Limit description to the space provided on this and the next page.
Alignment with the Consolidated Plan. WestCare's proposed activities are consistent with the priorities outlined in the City of Fresno 2025-2029 Consolidated Plan. The specific priority addressed under this application is to “Provide Housing and Services for People Experiencing or At-Risk of Homelessness” with goals to “Improve quality of life by providing housing and supportive services for residents experiencing or at-risk of homelessness, including homelessness prevention, case management, wrap-around services, emergency shelter, transitional housing, and permanent supportive housing.” WestCare's proposed services are 1) consistent with the plan’s priorities regarding homelessness, 2) will help participants regain housing stability, and 3) are grounded in the Housing First approach. Project Unite aligns with the Consolidated Plan’s goals to provide all aspects of housing and supportive services, including homelessness prevention, case management, wrap-around 2025-2026 Requests for Funding Page 634
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
services, emergency shelter, transitional housing, and permanent supportive housing. Project Unite focuses on homelessness prevention, rapid rehousing, case management, and wrap-around services. Clients who are in need of emergency shelter, transitional housing, or permanent supportive housing will be referred to other WestCare programs providing these services or other partners in the FMCoC, depending on their needs and preferences.
The Program. WestCare seeks continued funding for rapid rehousing and homelessness prevention for Project Unite. This Housing First program prioritizes the housing, health, and well-being of extremely low-income individuals experiencing chronic homelessness and those at risk of homelessness. The project’s goals are to 1) Establish supportive relationships with the street homeless population in the City of Fresno, providing linkages and support to decrease the number of persons experiencing unsheltered and chronic homelessness; 2) Increase participants’ income and ability to obtain and maintain permanent housing; and 3) Assist participants in establishing and maintaining a healthy lifestyle. 2025-2026 Requests for Funding Page 635
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
Detailed Narrative Description of Project/Program (Continued from previous page)
WestCare applies the Housing First approach to meet people experiencing homelessness where they’re at. WestCare works with a broad network of community partners in the Fresno-Madera Continuum of Care and its Coordinated Entry system.
Potential participants are identified through FMCoC outreach efforts, other WestCare programs like San Joaquin Valley Veterans, and WestCare’s navigation team. Project Unite also accepts walk-ins and referrals from city and county agencies and the Veterans Administration Medical Center. Intake is done through Coordinated Entry.
Participants are immediately assessed and prioritized for available housing using the standardized Vulnerability Index-Service Prioritization and Decision Assistance Tool (VI- SPDAT). Additionally, all participants are entered into HMIS to prevent duplication and ensure efficient, expedited service delivery. Case managers begin working with participants upon enrollment to develop individualized housing and services plans with short- and long-term goals for housing stability. Initially, participants and Case Managers meet weekly, or even daily, until the participant gains more stability in their living situation. Additional services include life skills training, literacy, and job readiness programs. Permanent housing is usually obtained within 30-60 days.
Addressing Barriers. People experiencing homelessness face formidable barriers in their attempts to improve their housing stability. Lack of reliable transportation, need for childcare, lack of steady work history or inadequate preparation for employment, lack of benefits for which they may be eligible, and the inability to navigate complex systems can all impede housing stability. Project Unite mitigates these factors through comprehensive services, including providing transportation to appointments, assisting with benefits enrollment, and linking participants to medical and mental health providers, substance use disorder treatment, and education and employment services.
Consultation with Target Population. At WestCare, we prioritize participant feedback as a cornerstone for enhancing the effectiveness and efficiency of our programs. Project Unite Case Managers actively document the obstacles encountered by program participants during their housing journeys. This critical input helps us pinpoint the unique needs and challenges faced by individuals and families referred for rapid rehousing and homelessness prevention services. Feedback from participants also plays a vital role in refining WestCare’s program design, offering insights that help leadership identify program gaps, uncover unmet participant needs, and highlight opportunities for improvement.
Meaningful Impact. WestCare has operated Project Unite with ESG grant funding since 2013. Over that time, the program has helped hundreds of households in Fresno regain stable housing with comprehensive homelessness prevention and rapid rehousing services. During the most recently completed grant term (February 1, 2023 – January 31, 2024), Project Unite successfully helped 31 households (69 individuals) safely avoid or quickly recover from a traumatic and stressful homeless episode.
2025-2026 Requests for Funding Page 636
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
i. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.
Collaborating Organization Description of Collaboration Marjaree Mason Center domestic violence counseling
Turning Point of Central
California
emergency shelter, bridge housing
Wings Advocacy Fresno, a
WestCare program
furniture and household goods
RH Community Builders emergency shelter
Mental Health Systems emergency shelter, bridge housing Kings View street outreach
4. Project/Program Budget
a. Activity Budget by Funding Type
Please provide a high-level summary of the total budget by federal and non- federal funds.
Proposed Activity Budget Amount
Total Federal Funds Requested $1,283,480
Total Other Federal Funds (do not include the above funds on this line)
$0
Total Non-Federal Funds $322,993
Total Proposed Activity Budget $1,606,473
2025-2026 Requests for Funding Page 637
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
b. List of Funding Sources
Provide all planned funding anticipated/ committed for this activity for PY 2025- 2026. If the organization has received funding commitment letters, please attach as an exhibit to this application.
Funding Source (Name of
Funder)
Name of
Funding
Program (if
applicable)
Dollar Amount
Commitment
Status
(Committed
or Pending)
If Pending,
Expected
Commitment
Date
Fresno County HHAP - Rapid
Rehousing
$242,245 committed N/A
Fresno County HHAP -
Diversion
$80,748 committed N/A
c. Activity Budget Summary and Narrative
Please complete Exhibit A – Operating Budget Summary.
The above referenced Budget worksheet is available in Excel format at www.fresno.gov/housing under ‘Notices of Funding Available.’ Please complete Exhibit B – Budget Narrative to provide a brief explanation of the expenses included in the budget.
d. Prior-Year Financial Statement
For existing programs, please attach a financial statement labeled as Exhibit D for the proposed program for the last full operating year. Failure to provide the financial statement will result in disqualification.
2025-2026 Requests for Funding Page 638
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
Attachments to Part B Application:
EXHIBIT A – Operating Budget Summary
EXHIBIT B – Budget Narrative
EXHIBIT C – Homeless Housing and Services ESG Sources and Amounts of Match and Match Questionnaire (ESG-Only)
EXHIBIT D – Prior-year audited financial statement including statement of activities, statement of financial position and statement of cash flows (required when total Federal grant awards equaled or exceeded $1,000,000 during the annual audit period); or prior-year unaudited financial statement when total Federal grant awards for the annual audit period was less than $1,000,000
Optional Additional Exhibits:
EXHIBIT E – Funding Commitment Letters (if available)
EXHIBIT F – Letters of Support (optional – maximum 2)
EXHIBIT G – Service Area Map (required if not described in 2.e.)
2025-2026 Requests for Funding Page 639
Salaries & Wages Fringe Benefits
Totals
(City of Fresno
HUD Funds)
Other
Federal
Funds
State
Funds
Local Govm't
Funds
Private /
Donor
Funds
Other
Funds
(specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:
Director of Housing 20% 15,750.00 3,560.00 19,310.00 19,310.00 38,620.00 Case Manager 100% ($25) 52,000.00 11,752.00 63,752.00 63,752.00 127,504.00 ‐
Administrative Personnel:
‐
‐
‐
Independent Contractors / Consultants:
‐
‐
TOTAL PERSONNEL BUDGET $ 67,750.00 $ 15,312.00 $ 83,062.00 $ ‐ $ ‐ $ 83,062.00 $ ‐ $ ‐ $ 166,124.00 Occupancy, Supplies, and Other Operating
Office Rent $ ‐ ‐ ‐ ‐ Utilities 2,800.00 2,800.00 2,800.00 5,600.00 Computers/Copier/Equipment 1,100.00 1,100.00 1,100.00 2,200.00 Telecommunications 1,000.00 1,000.00 1,000.00 2,000.00 Office Supplies 1,500.00 1,500.00 1,500.00 3,000.00 Project Supplies (Specify) ‐ ‐ ‐ Staff Recruitment 300.00 300.00 300.00 600.00 Training/HMIS 1,500.00 1,500.00 1,500.00 3,000.00 Travel/Mileage 1,500.00 1,500.00 1,500.00 3,000.00 Vehicle Lease/Fuel 14,500.00 14,500.00 14,500.00 29,000.00 Other (Auto,Property,Liability,Umbrella
Ins) 4,866.10 4,866.10 4,866.10 9,732.20 TOTAL OCCUPANCY, SUPPLIES AND
OTHER OPERATING BUDGET $ 29,066.10 $ 29,066.10 $ ‐ $ ‐ $ 29,066.10 $ ‐ $ ‐ $ 58,132.20
INDIRECT COSTS (Select 1 indirect rate Only)
Approved Cost Allocation Plan Rate ‐ 24% 62,515.00 62,515.00 62,515.00 125,030.00 De minimus 10 % Rate ‐
TOTAL INDIRECTCOST BUDGET 62,515.00 $ 62,515.00 $ ‐ $ ‐ $ 62,515.00 $ ‐ $ ‐ $ 125,030.00
Program Expense Budget
RAPID REHOUSING ‐ Grant Assistance to
Beneficiaries ‐ ‐ ‐ Rental Assistance 103,290.00 103,290.00 103,290.00 206,580.00 Security & Utility Deposits 17,215.00 17,215.00 17,215.00 34,430.00 Utility Payments 5,500.00 5,500.00 5,500.00 11,000.00 HOMELESS PREVENTION ‐ Grant
Assistance to Beneficiaries ‐ Rental Assistance 18,780.00 18,780.00 18,780.00 37,560.00 Security & Utility Deposits 1,565.00 1,565.00 1,565.00 3,130.00 Utility Payments 2,000.00 2,000.00 2,000.00 4,000.00 STREET OUTREACH ‐ Grant Assistance to
Beneficiaries ‐ ‐ WestCare Street
Outreach ‐ ‐ ‐ ‐ Loans to Beneficiaries ‐ ‐ Other (Specify) ‐
TOTAL
PROGRAM EXPENSE BUDGET 148,350.00 $ 148,350.00 $ ‐ $ ‐ $ 148,350.00 $ ‐ $ ‐ $ 296,700.00 TOTAL PROJECT BUDGET $ 307,681.10 $ 15,312.00 $ 322,993.10 $ ‐ $ ‐ $ 322,993.10 $ ‐ $ ‐ $ 645,986.20 * Please revise this form and annotate budget items as needed All applicants are required to submit a copy of their organization’s operating budget.
CITY OF FRESNO
OPERATING BUDGET SUMMARY (non‐capital projects)
Budgeted Position (Personnel) or
Category (Operations)
City of Fresno HUD Funds Other Funds for Project
Project Totals (All
Funds)
2025-2026 Requests for Funding Page 640
WestCare California
Case Manager Case Manager will provide individuals and their families with case management to ensure they transition to independence. This will include arrangement, coordination, monitoring, and delivery of services related to meeting the housing needs of clients and helping them obtain housing stability. The Case Manager will meet with each client at least once weekly to provide support and assistance towards achieving each Individualized Service Plan. The position cost is $25/hour x 2080 hours = $52,000.
Program Director-Housing The Director of Housing Svcs will be responsible for the oversight of the program and scope of work. This position will approve all purchases to ensure costs are within budget, monitor data for contract compliance, submit performance reports, and will provide supervision through direct observation and follow-up training. This will be calculated at 20% of the WestCare salary paid to this position.(Approx $15,750)
Fringe Benefits Calculated at 22.6% of total salaries = $15,312.
Communications For the connectivity fees associated with the program cell phones to be used by WestCare ESG program staff, office phone, and internet connectivity.
Calculated at $83.33/month per month x 12 months.
Office Supplies This line item represents the cost of consumables such as paper, pens, clipboards, toner, etc.; for the program facility. Calculated at an estimated $125 per month x 12 months.
Computer/Copier-Scanner-Fax Monthly maintenance/lease fees on one printer/fax/scanner of $500 annually, plus copy charges @ $0.20 per month for 12 months ($8.33/month x 12 = $100) Toner costs, $500
Repairs/Maintenance/Lease/Utilities This line item represents the cost of electricity, natural gas, Garbage, Sewer, Alarm and other utility and matenience costs allocated per the rented space to be used by the program; and for the day-to-day facility repairs of the program facility. Calculated at an estimated $233.33 per month x 12 months.
Staff Recruitment This line item represents the recruiting of staff over a 12 month period.
Fuel/Vehicle Maintenance/Mileage Leased vehicle @$925 per month x 12 mo $11,100 fuel $3400 annually- $1,500 for costs to cover mileage when pov is used ($16,000.00) Veh,Liability,Property,Umbrella Ins Annual costs for insurance for Auto, Liability, Propery, Umbrella Estimated @ $4,866.10
WestCare Rapid Rehousing Financial Assistance
Rental Assistance Funds to provide assistance to clients for short-term, medium-term, or one-time payment for rent in arrears. WestCare California, Inv (WCAA) will assit 11 Families for 6 months
@ $1565 each month estimated at $103,290 for the grant year Utility Payments Funds to assist clients with security and/or utility deposit assistance. Estimated at 11 families
@ $250 each for 2 months $5,500
Security Deposits Funds to assist 11 families with securing housing. Estimated at $1565 per family $17,21
5 HP Financial Assistance
Rental Assistance Funds to provide assistance to Four (4) HP Client/ Families for payment of arrears which will assist in client's ability to remain housed. Estimated at $1,565 per client over 3 months ea .(4 x 1565 x 3 = $17,780.00) Security & Utility Deposits Funds to assist 1 Client/Family with security deposit assistance. Estimated at $1,565 over 12 months.
Utility Payments Funds to assist clients with utility payments. Estimated at 4 families @ $250 for 2 months. ($2,000)
Administrative costs Administrative costs are comprised of administrative personnel and other such costs that support the program and are not covered in the line item budget.
These costs include, but are not limited to, management, accounting, payroll, human resources, and technical support. Calculated at 24% of direct costs.
Homelessness Prevention
Administration
WestCare California, Inc.
City of Fresno ESG (Project Unite)
Rapid Re-Housing
Rapid Re-Housing
2025-2026 Requests for Funding Page 641
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
Exhibit C:
ESG Match Follow-Up Questions and Match Exclusions
Please identify ESG Matching Funds (eligible Match Funds only) by name of the funding source and dollar amount. Please also provide answers to the below questions.
Source of ESG Match Funds
(Eligible Match Only. Please be specific.)
Dollar ($) Amount of Match
HHAP-Rapid Rehousing $242,245.00
Diversion $80,748.10
$
$
$
$
$
$
$
$
TOTAL $ 0.00
2025-2026 Requests for Funding Page 642
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
Please review the Match statements below and indicate whether they are correct or not.
In general, Federal, State, loca l, or private funds, other t han ESG, may be used to satisfy the requirement that the subrecipient provide matching contributions to City of Fresno ESG funding, so long as the following conditions are met:
1. The matching funds to be contributed to th e activity described in the NOFA Part B Application will be exclusively expended on the subrecipient’s described activity and is an allowable ESG costs.
Yes
No
2. The matching funds will not be expended before the commenc ement date of the applicable ESG subrecipient agreement.
Yes
No
3. The matching funds will be expended by the expenditure deadline that applies to the ESG funds being matched.
Yes
No
4. The matching funds have not been, and will not be, used to match any other Federal program’s funds nor any other ESG grant.
Yes
No
5. The subrecipient does not use ESG funds to meet another program's matching requirement.
Yes
No
2025-2026 Requests for Funding Page 643
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
6. The subrecipient will keep records of the source and use of the matching funds, including the fiscal year of the ESG grant for which the matching contribution is counted.
Yes
No
Note: Because the matching funds are contribut ed to the ESG program and expended for the subrecipient’s allowable ESG costs, the following are not allowed to be used as match:
SNAP benefits (food stamps) because the funds are being used to cover the program participant’s costs;
Housing Choice Vouchers, because the funds are used to pay the Fresno Housing Authority’s obligations under its Housing Assistance Payment contract with the owner; and
The tenant’s portion of the rent because this amount is the tenant’s obligation.
Please also note the following:
The matching funds are provided based on the total grant amount and do not have to be provided on a component-by-component basis.
HOME-TBRA funds cannot be used as a match because the requirements for rental assistance are significantly different between the two programs. In particular, under the HOME-TBRA program (24 CFR parts 92.209 and 92.253), subrecipient(s) may not require a program participant to accept any services (subrecipient may offer services but cannot require them). In contrast, when providing ESG homelessness prevention or rapid re-housing assistance to a program participant, the recipient or subrecipient must require the program participant to meet with a case manager not less than once per month to assist the program participant in ensuring long-term housing stability and develop a plan to assist the program participant to retain permanent housing after the ESG assistance ends (24 CFR 576.401(e)). Because of these differences in the two programs, HOME-TBRA funds may not be used as Match for the ESG funds.
2025-2026 Requests for Funding Page 644
January 13, 2025
City of Fresno
Planning and Development Department
Community Development Division (HCDD)
2600 Fresno Street
Fresno, CA 93721
Re: Letter of Support for WestCare California, Inc.
Dear Grant Review Committee:
Equus Workforce Solutions, a provider under the local Fresno’s Workforce Connection is pleased to support WestCare California’s application for Emergency Solutions Grant (ESG) funding to provide rapid rehousing and homelessness prevention services in the City of Fresno. WestCare California is an important partner, and its work to support and house people experiencing homelessness continues to be greatly needed and highly valued.
Through many collaborations, WestCare California and its partners serve hundreds of people experiencing homelessness in Fresno City each year, including low-income people experiencing chronic homelessness, Veterans, and families . WestCare California is instrumental in providing housing and other supportive services for the most vulnerable members of our community.
WestCare California is an important leader in enabling Fresno City to reach its goals of ending homelessness and preventing its return for individuals and families in need. We look forward to continuing our critical work with WestCare California and improving the quality of life for our entire community.
Respectfully,
Joseph Oaxaca
Project Director
559-230-3656
[email protected]
2025-2026 Requests for Funding Page 645
Room 300-Hall of Records-2281 Tulare Street-Fresno, California 93721-Telephone (559) 600-5000 Email [email protected]
County of Fresno
BOARD OF SUPERVISORS
SUPERVISOR NATHAN MAGSIG – DISTRICT FIVE
January 13, 2025
City of Fresno
Planning and Development Department
Community Development Division (HCDD)
2600 Fresno Street
Fresno, CA 93721
Re: Letter of Support for WestCare California, Inc.
Dear Grant Review Committee:
I am pleased to support WestCare California’s application for Emergency Solutions Grant (ESG) funding to provide rapid rehousing and homelessness prevention services in the City of Fresno. WestCare California is an important partner, and its work to support and house people experiencing homelessness continues to be greatly needed and highly valued.
Through many collaborations, WestCare California and its partners serve hundreds of people experiencing homelessness in Fresno City each year, including low-income people experiencing chronic homelessness, Veterans, and families. WestCare California is instrumental in providing housing and other supportive services for the most vulnerable members of our community.
WestCare California is an important leader in enabling Fresno City to reach its goals of ending homelessness and preventing its return for individuals and families in need. We look forward to continuing our critical work with WestCare California and improving the quality of life for our entire community.
Sincerely,
Nathan Magsig, Supervisor
County of Fresno, District 5
2025-2026 Requests for Funding Page 646
2025-2026 Requests for Funding Page 647
WestCare California, Inc.
The Living Room
2025-2026 Requests for Funding Page 648
PY 2025-2026 CONSOLIDATED NOFA
PART A – COVER PAGE:
NON-PROFIT ORGANIZATION1
Part A, Section 1: General Information
Legal Name of the Organization: Fictitious Name (if applicable):
WestCare California, Inc. N/A
UEI of Organization: Taxpayer Identification Number:
CBQUXGEXW5Y7 23-7368450
Date of Incorporation: Date of 501(c)(3) Determination:
October 1973 November 1974
Mailing Address of Organization: Organization Website Address:
1900 N Gateway Blvd Ste 100 Fresno CA 93727-
1625 www.westcare.com
Name of President (or Chair of the Board): E-mail Address:
Dr. Toussaint M. Streat (Board Chair) [email protected] Name of Chief Executive or Executive Director: E-mail Address:
Ken Ortbals, CEO [email protected]
Name of the Secretary: E-mail Address:
Linda Erath, CFO [email protected]
Name of Treasurer (or Chief Financial Officer): E-mail Address:
Linda Erath, CFO [email protected]
Principal Contact
Person: Principal Contact’s Title:
Principal Contact’s Physical
Address (Street Address, Suite,
City, State, ZIP):
Robert Marquez
Director of Housing
Support Services
1900 N Gateway Blvd, Ste 100,
Fresno, CA 93727-1625
Primary Phone #: Alternative Phone #: E-mail Address:
559-346-8778
559-251-4800 Ext.
21233 [email protected]
Name of Authorized Signatory: Title of Authorized Signatory:
Shawn Jenkins
Chief Operating Officer –
Western Region
Signature of Authorized Official: Date of Signature:
1/13/25
1 This document is for non-profit organizations. Units of local government, please complete Part A: Unit of Government Information
2025-2026 Requests for Funding Page 649
Do you have an active registration with SAM.gov? Yes No Part A, Section 2: Organizational Background
Please provide the organization’s mission statement within the below space:
WestCare empowers everyone with whom we come into contact to engage in a process of healing, growth, and change, benefitting themselves, their families, coworkers, and communities.
Please mark any of the following classifications that apply to your organization:
Woman-Owned Business Small Business
Minority Institution Minority-Owned
Tribal Veteran-Owned
Other:
Part A, Section 3: Organizational Capacity and Management Please provide the number of staff employed by your organization: 453
Please provide key personnel information for HUD-funded projects:
Staff Name Title
Years of
Experience
1) Shawn Jenkins
Chief Operating Officer –
Western Region 35
2) Maryann Knoy Vice President 23
3) Maria Rodriguez Deputy Administrator 12
4) Stephanie Perez Program Director 9
5) Robert Marquez Program Director 19
Board of Directors
How often does your Board of Directors regularly meet?
2025-2026 Requests for Funding Page 650
quarterly
List current Board of Directors below:
1) Dr. Toussaint M. Streat ~ Chair 6) William (Bill) J. Ekstrom, Jr. 2) James (Jim) L. Wadhams 7) Richard (Dick) E. Steinberg, President
3) Thomas (Tom) J. Walsh, II 8) Ken Ortbals, CEO
4) Mary A.Y. Okada 9) Linda Erath, Treasurer and
Secretary
5) Doris Hope Michaux 10)
Financial Management
1) Provide the name of staff responsible for your agency’s accounting system
Name: Linda Erath
Title: Chief Financial Officer
Phone/Email: 702-385-2090 / [email protected]
2) Has your agency operated with or managed federal funds within the past three years? Yes No
3)
Has your agency been required to comply with the Single Audit requirements of the Uniform Guidance in the past two fiscal years? Yes No
A Single Audit is required when $1,000,000 or more in federal funds is expended in a fiscal year.
4)
Have your agency’s annual financial statements been audited by an independent audit firm? Yes No
If yes, please provide a copy of the statements for the past two years in Exhibit 2.
5)
If the answer to Questions 3 or 4 were ‘Yes’, please explain any findings or questioned costs.
N/A
6)
Does your financial system:
a) Provide for the control and accountability of grant funds, property, and other assets? Yes No
b) Separately track revenue and expenditures for the grant funds? Yes No
7) Does your payroll system separately track staff time by grant and/or activity? Yes No
2025-2026 Requests for Funding Page 651
8) Are all payments properly documented with evidence or receipt of goods or performance of services? Yes No
9) Are all bank accounts reconciled monthly? Yes No 10)
11)
Has your agency had any significant changes in key personnel within the past 12 months? (e.g. Controller, Exec. Director, Program Manager, Accounting Manager, etc.) Yes No
If yes, please explain
Housing Program Director Fil Leanos has been replaced by Robert Marquez. Carlene Mendez, Director of The Living Room (funded by HOPWA), recently resigned. As of today, this position is still vacant, but WestCare is actively
recruiting for her replacement. Maria Rodriguez is
the interi
m director.
Has your agency implemented new or substantially changed systems related to grant management or accounting systems in the past 12 months?
Yes No
If yes, please explain
N/A
12)
Does your agency have policies that address the following? Ethics/Professional Conduct Yes No
Pay Rates and Benefits Yes No
Discrimination Yes No
Purchasing/Procurement Yes No
Property and Equipment Yes No
Segregation of Duties Yes No
Time and Effort Reporting Yes No
Record Retention Yes No
13) Does your agency certify that you have a current business license with the City of Fresno? Yes No
14)
Does your agency certify that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal or State department or agency? Yes No
2025-2026 Requests for Funding Page 652
Authorized Signatories
If your organization is selected for funding, signatures from persons bearing titles from each of the two lines below will be required by your organization.
1. Board Chair, President, or Vice President
2. Treasurer, Secretary, or Assistant Secretary
If you will be unable to provide the two requested signatures or intend to otherwise deviate from the standard signature authority, please indicate the names and titles of the authorized signatories below and provide the names and titles of the person(s) authorized to execute agreements on behalf of your organization in your board- certified resolution.
Authorized Signatory Name Authorized Signatory Title
1) Shawn Jenkins Chief Operating Officer - Western Region 2)
Board Resolution providing for the signature authority of persons to sign agreements on behalf of the entity is attached (required before a subrecipient agreement will be executed).
To view the City’s policy regarding signature authority, including a sample signature page and sample certification, view Administrative Order 4-1 at:
https://www.fresno.gov/personnel/human-resources-support/#administrative-order
2025-2026 Requests for Funding Page 653
Part A
, Section 4: Summary of Attached Applications:
Provide number and total dollar amount of applications by Application Type Homeless an
d Homelessness Prevention Programs
Number of Applications
2 Total Dollar Amount
Requested $ 1,283,480
Owner-Occupi
ed Home Repair
Number of Applications Total Dollar Amount Requested
0 $ 0.00
Public a
nd Community Services
Number of Applications Total Dollar Amount Requested
0 $ 0.00
Fair Housi
ng
Number of Applications Total Dollar Amount Requested
0 $ 0.00
Public Inf
rastructure & Facility Improvements
Number of Applications Total Dollar Amount Requested
0 $ 0.00
=
GRAND TOTAL
Number of Applications
2 Total Dollar Amount
Requested $1,283,480.00
2025-2026 Requests for Funding Page 654
Requi
red Attachments to Part A
Select all attachments included.
Part A, Exhibit 1 – Organization’s U.S. Internal Revenue Service 501(c)(3) Determination of Exemption Letter (Required)
Part A, Exhibit 2 – Most Recent Audited Financial Statement (an IRS 990, Return of Organization Exempt from Income Tax, may be submitted in lieu of an audit whenever the organization lacks an audit due it not exceeding California and Federal audit thresholds)
Part A, Exhibit 3 – Copies of results of audits, examinations, or monitoring procedures performed during the last two fiscal years on any direct federal award received by the organization
Part A, Exhibit 4 – Indirect Cost Rate Agreement with Federal Cognizant Agency (Required if applicant seeks to charge an indirect cost rate greater than 15 percent of modified total direct costs)
Part A, Exhibit 5 – List of all awards to the organization from City of Fresno during the past two years
Part A, Exhibit 6 – Statement and Designation by Foreign Corporation (when location of incorporation was outside of California) (Required of Out-of-State Corporations only)
Part A, Exhibit 7 – List of Directors and Officers by Corporate Title and Name (Required)
Part A, Exhibit 8 – Organization’s Articles of Incorporation (Required) Part A, Exhibit 9 – Bylaws of the Organization (Required) Part A, Exhibit 10 – Resolution of the Board of the Directors Authorizing the Application and Naming the Persons Authorized to Sign the Application (Required; the Resolution must be submitted to the City by 5 PM, February 1, 2025)
2025-2026 Requests for Funding Page 655
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
PY 2025-2026 APPLICATION
Homeless Housing and Services Programs
1. Project Summary Information
Project Name (10 words or fewer): The Living Room
Amount Requested: $ 960,487.00
ESG Applicants Only – please provide a breakdown of amounts requested by program component:
Street Outreach: $ 0.00
Emergency Shelter: $ 0.00
Homelessness Prevention: $ 0.00
Rapid Rehousing: $ 0.00
HMIS: $ 0.00
HOPWA Applicants Only – please provide a breakdown of amounts requested by program component:
Rapid Rehousing: $ 86,215.00
Tenant-Based Rental Assistance (TBRA): $ 210,000.00
Short-Term Rent, Mortgage and Utility (STRMU): $ 78,492.00 Supportive Services: $ 417,685.00
Housing Information: $ 168,095.00
HOME Applicants Only:
Tenant-Based Rental Assistance (HOME-TBRA) $0.00
This is a:
New Project/Program
Existing Project/Program
2025-2026 Requests for Funding Page 656
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).
WestCare California, Inc. is the lead agency partnering with Fresno Housing to continue providing housing assistance and related support for people living with HIV and their families in Fresno County. In PY25, The Living Room will endeavor to provide Rapid Rehousing for twenty-six (26) households; Tenant-Based Rental Assistance (TBRA) for thirteen (13) households; Short-Term Rent, Mortgage, and Utility assistance (STRMU) for twenty-six (26) households; Supportive Services for one hundred thirty-six (136) households; and Housing Information for one hundred fifty (150) households. The primary goals of the proposed program are to help participants achieve permanent housing and health stability.
2. Organizational Capacity
a. Describe the organization’s experience with administering Federally funded programs like the one described in this application.
WestCare California has provided behavioral health and human services in Fresno County since 1974. Today, WestCare's services fall into six primary domains: Mental Health & Wellness, Treatment & Rehabilitation, Veteran Services, Criminal Justice, Housing Opportunities, and HIV Education & Prevention. WestCare has extensive experience working with a variety of special populations, including people experiencing homelessness, people with substance use and mental health disorders, people living with HIV, criminal justice populations, Veterans, and the LGBTQ community.
WestCare has administered the short-term rental assistance, outreach, and case management components of HOPWA since 2007 and has systems in place for connecting with and helping the high-priority HOPWA subpopulations, including people experiencing unsheltered homelessness, people experiencing chronic homelessness, Veterans experiencing homelessness, and other highly vulnerable persons, such as victims of domestic violence, households with children, and youth aging out of the foster care system. Since 1996, WestCare has operated The Living Room, one of the only community centers for people living with HIV in the Central Valley.
With ongoing funding from multiple federal, state, and local agencies, including HUD, SAMHSA, Veterans Administration, California Department of Corrections and Rehabilitation, Board of State and Community Corrections, County of Fresno, City of Fresno, and others, WestCare administers more than 50 separate contracts throughout California with a budget of approximately $74 million and more than 400 staff. WestCare's leadership 2025-2026 Requests for Funding Page 657
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
team has decades of experience administering federally-funded homelessness prevention and housing programs in Fresno.
WestCare is a longstanding recipient of the HOPWA formula grant from the City of Fresno, which supports The Living Room. In 2024, WestCare was awarded a new HOPWA HINT grant directly from HUD, which will enable The Living Room to significantly enhance and expand its housing services for people living with HIV.
WestCare is also a grantee of the City of Fresno’s ESG and HOME-ARP programs.
These federal passthrough grants support WestCare’s Project Unite program, which provides homelessness prevention and rapid rehousing services for extremely low- income individuals and families, including Veterans who are not eligible for HUD- VASH benefits.
b. For how many years has the organization administered activities of the type described in this application?
18 c. Please describe the cultural competency training staff will be required to complete during the term of this program.
All WestCare staff must complete cultural competency training within 30 days of hire and annually thereafter. The “Diversity in the Workplace” training is designed to help participants recognize diversities and understand how they can create an accepting environment that celebrates each person’s diversity. After completing this course, staff will be prepared to: 1) List ways in which we’re diverse, 2) Describe the challenges and opportunities of having a diverse workplace, 3) Name ways to avoid discrimination in the workplace, 4) Recognize ways to embrace diversity, and 5) Identify interpersonal diversity skills.
d. Does the organization have the following in place (check box if ‘yes’)? Written policies and procedures for the proposed project or program (i.e., intake, eligibility)
Written Financial Management Policies and Procedures
Non-Discrimination / Equal Opportunity Policy
Conflict of Interest Policies and Procedures
Procurement Policies and Procedures
2025-2026 Requests for Funding Page 658
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
Facility utilization plan and policies
Note: If not, be aware, the City will require a facility utilization plan and policies prior to the execution of a subrecipient agreement. e. Provide addresses for each applicable location of site(s) where activity will occur, a brief description of the facilities, and a description of the service area (a map may be attached in lieu of a service area description).
The Living Room is located at 1850 N Gateway Blvd, Ste 100, Fresno, CA 93727- 1626. This facility has private offices for staff that can be used for counseling or testing. The facility also has a kitchen, drop-in center, bathrooms, and a reception area. The Living Room's office is located on multiple bus lines and is ADA- accessible. A map of the service area is attached in lieu of a service area description.
3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need.
There is a great need in the City of Fresno for housing and supportive services for an increasing homeless population. Because the Fresno-Madera Continuum of Care did not conduct a Point-in-Time Count in 2024, the 2023 PIT Count provides the most recently available data. The 2023 PIT Count, which attempted to document all people experiencing homelessness in Fresno and Madera Counties, showed that a total of 4,493 people were experiencing homelessness in Fresno and Madera Counties on the night of the survey. This included 2,758 (61%) people who were experiencing unsheltered homelessness, 1,431 (32%) people who were staying in emergency shelters, and 304 (7%) people who were living in transitional housing. These figures represented an overall 7% increase in homelessness in the Fresno-Madera area since the previous PIT Count was conducted in 2022. The 2023 PIT Count identified 34 (1%) people who had an HIV/AIDS-related illness. However, this is likely a significant underrepresentation considering that The Living Room serves hundreds of people living with HIV experiencing homelessness every year in Fresno.
The most recent HIV Surveillance Report published by the California Department of Public Health, Office of AIDS, shows that in 2022 there were 2,375 persons living with diagnosed HIV infection in Fresno County. 171 people received new HIV diagnoses in 2022, the largest single-year increase since 2017. Only 80.3% of people living with HIV in Fresno were in care, and only 68% were virally suppressed, 2025-2026 Requests for Funding Page 659
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
falling well below the 2025 Ending the HIV Epidemic (EHE) national goals of 95% in care and 95% virally suppressed.
Currently, available resources are not enough to meet the needs of low-income people living with HIV in this community. Many more HOPWA-eligible people need these services than the program can currently serve with its existing resources. In 2024, seventy-five (75) households were on the wait list for TBRA, and thirteen (13) were on the wait list for ST-TFBH. More resources are urgently needed to help close this gap in services.
b. Briefly describe the target population, how they will be assessed, and how the project will meet the specific needs of the target population.
Target Population. The priority populations for the Living Room include those individuals who are currently at the highest risk for contracting HIV in Fresno County, namely Black and Hispanic/Latinx MSM under 30 years of age. The Living Room’s participants are representative of Fresno County’s most high-risk populations, including people who inject drugs, people experiencing unsheltered and chronic homelessness, MSM, young MSM (YMSM), sex industry workers, people with criminal records, and people with SUD, mental health disorders, and co-occurring disorders (COD). Although housing is the most immediate need for most of The Living Room’s participants, most clients also have significant needs in other areas as well, including linkage to appropriate medical care, SUD and mental health treatment, food, clothing, adult basic education, employment, and assistance securing public benefits, which they often are not aware that they are eligible for.
Assessment. Upon enrollment to the program, the program team will collaborate with the client to comprehensively assess their strengths, needs, and preferences. Clients will complete a comprehensive biopsychosocial assessment, which covers all life areas needed to achieve wellness, not just for housing but also for life areas that will support future housing stability, including SUD treatment, mental health therapy, medical care, financial, educational, vocational, legal, social, and recreation/leisure needs. The assessment results will form the basis for creating the client’s individualized service plan (ISP).
Meeting Client Needs. Based on the assessment results, the Lead Case Manager and Client Service Navigator will collaborate with clients to develop an individualized housing and services plan that outlines the specific housing assistance and supportive services they will participate in to achieve their identified goals. Once the goals for the plan are established, the caseworker will assist the client in obtaining all services identified in their plan, including housing assistance, medical care, and any supportive services they may need to achieve housing stability. The caseworker will provide a warm handoff to all service linkages rather than a mere referral to ensure the client receives all services identified in their plan. Program staff will also assist 2025-2026 Requests for Funding Page 660
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
the client with making appointments while following up with community service providers to ensure that the client attends their scheduled appointments. If the client is experiencing barriers to accessing services, program staff will help address those barriers, including providing transportation to service providers’ offices. Initially, clients will meet with their assigned caseworker on at least a weekly basis, or more often as necessary, to monitor progress on their plan and make updates as needed.
Once a client’s living situation becomes more stable, meetings may taper off to biweekly.
c. Describe how the project was developed in consultation with the target population.
At WestCare, we believe that participant feedback is essential for improving the effectiveness and efficiency of our programs. For The Living Room program, staff regularly engage clients in small, informal group discussions to identify the services they value most and explore how these can be delivered more effectively to meet their needs. These candid conversations offer insights into client satisfaction and provide a deeper understanding of the program’s impact from the participant’s perspective. Additionally, organized focus groups create a structured environment for participants to share their experiences, express opinions, and offer suggestions. A suggestion box is also available to encourage ongoing input from clients. Feedback gathered through these methods is analyzed during monthly review meetings, allowing the team to identify program shortcomings, address unmet needs, and implement improvements that enhance service delivery.
d. Describe how the project will be marketed to the target population.
The Living Room has a well-established presence in Fresno County, having conducted outreach and engagement activities here since its founding in 1996. Outreach conducted for the proposed program will focus on the priority population of Black and Hispanic/Latinx MSM under 30 years of age, who have the highest prevalence and incidence rates, respectively, for HIV in Fresno County. To reach this priority population, The Living Room will apply a multi-pronged approach for outreach encompassing the strategies listed below.
Leverage relationships with other CBOs serving the priority population. As a long-term HIV housing and service provider in Fresno County, The Living Room has extensive relationships with local LGBTQ+ centers, housing agencies, and health clinics serving the priority population. Although The Living Room receives referrals from (and provides linkages to) many agencies, 2025-2026 Requests for Funding Page 661
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
our primary referral partners include HIV clinics (CRMC, Kaiser Permanente, Clinica Sierra Vista, and United Health Centers), housing providers (through the FMCoC’s Coordinated Entry System), SUD treatment programs (WestCare, Touchstone Recovery Center), and LGBTQ+ agencies (Spectrum Center, Trans-E-Motion, and Fresno EOC’s LGBTQ+ Resource Center).
Host a safe drop-in space. The Living Room was founded in 1996 as "a place to belong," giving people living with HIV/AIDS a safe, secure environment to access needed services to improve their physical, mental, and emotional well- being. Today, The Living Room continues to offer a safe drop-in space where HIV+ individuals can feel comfortable discussing sexual health, accessing information about available resources, and participating in welcoming support groups.
Attend and host local LGBTQ+ events. The Living Room is a regular presence at Fresno’s LGBTQ events, including the annual Pride Parade, Reel Pride Film Festival, Fresno Rainbow Pride Pageant, and Imperial Dove Court. At many of these events, The Living Room will host a table providing free HIV testing and informational brochures with HIV resources. The Living Room also hosts regular Drag Queen Bingo Nights at local bars and clubs.
Attend and host HIV-specific events. Two of the biggest HIV-specific events in Fresno each year are World AIDS Day and the annual Fresno AIDS Walk and 5K Run. Each event aims to create community, fight stigma, and provide a safe space to remember the lives of those who have been lost to the virus.
The Living Room is the lead organizer of the Fresno AIDS Walk and has hosted this event every year since 2012. This highly anticipated event brings out hundreds of residents to support the cause each year.
Social media. The Living Room is active across several social media channels, including separate Facebook pages for The Living Room and the Fresno AIDS Walk.
WestCare’s Facebook, Twitter/X, and Instagram channels also provide information on the services available to HOPWA-eligible individuals. Regular posts across social media channels promote HOPWA services and HIV testing events.
2025-2026 Requests for Funding Page 662
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
e. Summary of services to be provided:
Select all services to be provided, including those that are not funded by the City.
Emergency Shelter
Transitional Housing
Homeless Prevention/Housing Assistance
Homeless Diversion
Mental Health/Other Services
- Individual and Family Counseling
- Drug/Alcohol Treatment
- Job Training
- Children’s Program
- Parenting education
- Domestic Violence Intervention
- Self-Sufficiency Skills Training
- Outreach
- Assessment of Needs
Permanent Housing with Supportive Services
Affordable Housing
Job Training/ Job Search
Women’s Program
Day Care
Youth Program
Access to Medical
Immigration Assistance
Fair Housing Assistance
Academic Support/Tutoring
Referral Services
Case Management
Provide Meals
Free Services
Business Development to micro-enterprise
Other (specify):If WestCare does not provide a needed service directly, the program will provide a warm handoff to other service providers in the community.
2025-2026 Requests for Funding Page 663
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
f. Estimate the number of unduplicated persons expected to benefit from the project:
150 unduplicated persons will receive a direct benefit from this project. g. Please indicate which of these service types will be provided and the number of unduplicated persons who will benefit.
Check if
Providing Homeless Housing and Service Types Estimated No.
Persons Assisted
Operating Cost of Shelters for Persons
who are homeless or impacted by
HIV/AIDS
Rental Assistance/Subsidy 150
Supportive/Essential Services (not
duplicated with services provided in
conjunction with another activity)
150
Housing information services (not
duplicated with services provided in
conjunction with another activity)
150
h. Describe the homeless housing and services program. Please include information about barriers to program participation and how the activity will address those barriers, and any information about how the activity was developed or refined in consultation with the target population. Limit description to the space provided on this and the next page.
Alignment with the Consolidated Plan. WestCare's proposed activities are consistent with the priorities outlined in the City of Fresno 2025-2029 Consolidated Plan. The specific priority addressed under this application is to “Provide Housing and Services for People Experiencing or At-Risk of Homelessness” with goals to “Improve quality of life by providing housing and supportive services for residents experiencing or at-risk of homelessness, including homelessness prevention, case management, wrap-around services, emergency shelter, transitional housing, and permanent supportive housing.” WestCare's proposed services are 1) consistent with the plan’s priorities regarding homelessness, 2) will help participants regain housing stability, and 3) are grounded in the Housing First approach. The Living Room aligns with the Consolidated Plan’s goals to provide all aspects of housing and supportive services, including homelessness prevention, case management, wrap-around 2025-2026 Requests for Funding Page 664
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
services, emergency shelter, transitional housing, and permanent supportive housing.
The Program. The Living Room's operations plan reflects a client-driven, holistic, and culturally affirming approach to promoting long-term housing stability and well-being for low-income people living with HIV. The program is centered around a Housing First approach, ensuring accessible and equitable housing assistance for HOPWA-eligible clients without mandatory participation in treatment services.
The program’s outreach strategies will focus on a priority population of Black and Hispanic/Latinx MSM under 30. To reach this audience, specific outreach strategies will include leveraging community partnerships, hosting safe drop-in spaces, attending and hosting LGBTQ+ and HIV-specific events, and utilizing social media.
At intake, the program’s Case Manager will verify eligibility for services based on a positive HIV diagnosis, proof of homelessness, and documented low- income status. Each client will complete a comprehensive assessment and collaborate with their Case Manager to develop an individualized housing plan incorporating supportive services to address underlying issues contributing to housing instability. Clients will receive various housing assistance services based on their unique needs and preferences, including Rapid Rehousing, Tenant-Based Rental Assistance (TBRA), Short-Term Rent, Mortgage, and Utility (STRMU) assistance, Supportive Services, and Housing Information.
Once clients have established stable housing and demonstrate the ability to maintain it successfully, they will be eligible for discharge. The caseworker will provide six months of post-discharge follow-ups to ensure the client’s sustained stability, and cases will be closed after clients demonstrate six months of ongoing stability. 2025-2026 Requests for Funding Page 665
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
Detailed Narrative Description of Project/Program (Continued from previous page)
Partnership with Fresno Housing. The Living Room has a longstanding collaboration with Fresno’s public housing agency, Fresno Housing, to administer TBRA for low-income people living with HIV and their families in Fresno County. Under this agreement, WestCare will continue to provide Fresno Housing with a subcontract for its services, which include 1) Conducting a Housing Quality Standard inspection and verifying rent reasonableness for each prospective leased unit; 2) Completing income eligibility and rent calculation to determine each participant’s rent responsibility; 3) Ensuring timely rental assistance payments are made to property owners/landlords; 4) Conducting annual re-certifications, interims, and transfers using HACF-approved tracking software; 5) Assisting WestCare staff in providing support as needed for housing retention; and 6) Making rent payments on behalf of program participants and billing these payments to WestCare.
Addressing Barriers. People experiencing homelessness face formidable barriers, including lack of reliable transportation, need for childcare, lack of steady work history and/or inadequate preparation for employment, little or no income, food scarcity, and the inability to navigate complex systems. WestCare mitigates these factors through comprehensive services, including providing transportation to appointments, linking participants to medical and mental health providers, substance use disorder treatment, vocational and educational services, assistance enrolling in public benefits, and providing hot meals and an emergency food pantry.
Consultation with the Target Population. At WestCare, gathering participant feedback is a key strategy for enhancing the quality and efficiency of our programs. Within The Living Room program, staff frequently host informal group discussions with clients to understand their priorities and determine how services can be tailored to better address their needs. These open dialogues provide valuable perspectives on client satisfaction and shed light on the program’s overall effectiveness. In addition to these discussions, structured focus groups offer participants a platform to share their experiences, voice opinions, and propose ideas. A suggestion box is also available, ensuring clients have an ongoing opportunity to contribute feedback. This input is reviewed during monthly team meetings, where it informs decisions to address gaps, resolve unmet needs, and implement improvements that strengthen the program’s delivery.
Meaningful Impact. For the most recently completed program year (February 1, 2024 – January 31, 2025) The Living Room met or exceeded its performance targets: 21 households received TBRA, 79 households received STRMU, 22 households received Short-Term Transitional Facility-Based Housing (ST-TFBH), 341 bags of food were distributed through the food pantry, and 1,619 hot meals were served. When low-income people living with HIV have access to stable housing and nutritious food, this stability contributes to better health outcomes. It helps clients reach a point where their viral loads become undetectable and untransmittable. Ultimately, these efforts reduce the risk of spreading HIV, improving overall community health.
2025-2026 Requests for Funding Page 666
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
i. Collaboration
Briefly describe any collaboration efforts with other organizations for this project/program or related initiatives.
Collaborating Organization Description of Collaboration Fresno Housing TBRA administration
Community Special Services
clinic at Community Regional
Medical Center
HIV treatment
Kaiser Permanente HIV treatment
Clinica Sierra Vista HIV treatment
Trans-E-Motion Support groups, community education
Spectrum Center LGBTQ programming, social and community events Avita Pharmacy PrEP
4. Project/Program Budget
a. Activity Budget by Funding Type
Please provide a high-level summary of the total budget by federal and non- federal funds.
Proposed Activity Budget Amount
Total Federal Funds Requested $1,283,480
Total Other Federal Funds (do not include the above funds on this line)
$0
Total Non-Federal Funds $322,993
Total Proposed Activity Budget $1,606,473
2025-2026 Requests for Funding Page 667
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
b. List of Funding Sources
Provide all planned funding anticipated/ committed for this activity for PY 2025- 2026. If the organization has received funding commitment letters, please attach as an exhibit to this application.
Funding Source (Name of
Funder)
Name of
Funding
Program (if
applicable)
Dollar Amount
Commitment
Status
(Committed
or Pending)
If Pending,
Expected
Commitment
Date
Broadway Cares/Equity
Fights AIDS
National Grants
Program –
Direct Services
$7,500 committed N/A
Fresno County EFSP Phase 41 $10,350 committed N/A
HUD HOPWA HINT $2,500,000 committed N/A
c. Activity Budget Summary and Narrative
Please complete Exhibit A – Operating Budget Summary.
The above referenced Budget worksheet is available in Excel format at www.fresno.gov/housing under ‘Notices of Funding Available.’ Please complete Exhibit B – Budget Narrative to provide a brief explanation of the expenses included in the budget.
d. Prior-Year Financial Statement
For existing programs, please attach a financial statement labeled as Exhibit D for the proposed program for the last full operating year. Failure to provide the financial statement will result in disqualification.
2025-2026 Requests for Funding Page 668
PY25-26 Consolidated NOFA Part B
Application – Homeless Housing and Services
Attachments to Part B Application:
EXHIBIT A – Operating Budget Summary
EXHIBIT B – Budget Narrative
EXHIBIT C – Homeless Housing and Services ESG Sources and Amounts of Match and Match Questionnaire (ESG-Only)
EXHIBIT D – Prior-year audited financial statement including statement of activities, statement of financial position and statement of cash flows (required when total Federal grant awards equaled or exceeded $1,000,000 during the annual audit period); or prior-year unaudited financial statement when total Federal grant awards for the annual audit period was less than $1,000,000
Optional Additional Exhibits:
EXHIBIT E – Funding Commitment Letters (if available)
EXHIBIT F – Letters of Support (optional – maximum 2)
EXHIBIT G – Service Area Map (required if not described in 2.e.)
2025-2026 Requests for Funding Page 669
Salaries & Wages Fringe Benefits
Totals
(City of Fresno HUD
Funds)
Other Federal
Funds State Funds Local Govm't
Funds
Private / Donor
Funds
Other Funds
(specify)
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:
Administrative Assistant 32,032.00 7,239.00 39,271.00 39,271.00 Lead Case Manager 56,160.00 12,692.00 68,852.00 68,852.00 Outreach Specialist 50,960.00 11,517.00 62,477.00 62,477.00 Kitchen Assistant 26,208.00 5,923.00 32,131.00 32,131.00 Client Services Navigator 47,840.00 10,812.00 58,652.00 58,652.00 Administrative Personnel:
Program Director 47,250.00 10,679.00 57,929.00 57,929.00
Independent Contractors / Consultants:
TBRA - Fresno Housing
Authority 204,000.00 204,000.00 204,000.00 TOTAL PERSONNEL BUDGET $ 464,450.00 $ 58,862.00 $ 523,312.00 $ 523,312.00 Other Direct Costs (Include only costs that are direct; indirect costs are covered under the Indirect Cost Rate) Program Operational Expense
Facility Lease/Rent $ 26,256.00 26,256.00 26,256.00
Utilities $ 54,000.00 54,000.00 54,000.00 Repairs/Maintenance $ 5,000.00 5,000.00 5,000.00 Supplies/ Expendable Equip $ 1,500.00 1,500.00 1,500.00 Auto Lease (Truck) $ 14,376.00 14,376.00 14,376.00 Staff Travel & Training Fuel $ 7,250.00 7,250.00 7,250.00 Auto Insurance $ 2,760.00 2,760.00 2,760.00 HMIS Licensing $ 843.87 844.00 844.00 Employee Recruitment $ 600.00 600.00 600.00 Communications $ 5,600.00 5,600.00 5,600.00
TOTAL OCCUPANCY,
SUPPLIES AND OTHER
OPERATING BUDGET
$ 118,186.00 $ - $ 118,186.00 $ 118,186.00
CITY OF FRESNO
OPERATING BUDGET SUMMARY (non-capital projects)
Budgeted Position
(Personnel) or Category
(Operations)
City of Fresno HUD Funds Other Funds for Project
Project Totals (All
Funds)
2025-2026 Requests for Funding Page 670
CITY OF FRESNO
OPERATING BUDGET SUMMARY (non-capital projects)
City of Fresno HUD Funds Other Funds for ProjectDirect Serivces to Participants Short-term facility based
housing-Leasing $ 75,072.00 75,072.00 75,072.00 Short-term facility based
housing-Operational
Expenses
24,000.00 24,000.00 24,000.00 Leasing Hotel/Motel $ 15,000.00 15,000.00 15,000.00 Permanent Housing
Placement $ 15,000.00 15,000.00 15,000.00 Transportation $ 6,000.00 6,000.00 6,000.00 Client Needs $ 7,500.00 7,500.00 7,500.00 STRMU $ 30,000.00 30,000.00 30,000.00 TOTAL OTHER DIRECT COSTS $ 172,572.00 $ - $ 172,572.00 $ - $ - $ - $ - $ - $ 172,572.00 INDIRECT COSTS* (Select 1 indirect rate Only)
Approved Indirect Cost Rate
De minimus 10 % Rate - -
TOTAL INDIRECT COST
BUDGET $ 146,417.00 $ - $ - $ - $ - $ - $ 146,417.00 TOTAL PROJECT BUDGET $ 755,208.00 $ 58,862.00 $ 960,487.00 $ - $ - $ - $ - $ - $ 960,487.00 All applicants are required to submit a copy of their organization’s operating budget. *An approved indirect cost rate must be applied to the base identified in the agreement with the federal cognizant agency.
Per 2 CFR 200.414, any non-federal entity that does not have a current negotiated rate may elect to charge a de minimis rate of 15% of Modified Total Direct Costs (defined in 2 CFR 200.1).
Facility Based Housing
Permanent Housing Placement
Supportive Services
STRMU
Please revise this form and annotate budget items as needed 2025-2026 Requests for Funding Page 671
Salaries/ Wages
Direct Service Personnel
WestCare California
Lead Case Manager Person in this position will be responsible for providing programmatic leadership and oversight of a caseload for the program. Responsible for the coordination of client care by collaborating with multidisciplinary healthcare professionals and other community- based programs as needed to provide and facilitate services toward housing stability and client self-efficacy. Lead Case Manager will meet with each client twice monthly, or as needed to provide support and assistance towards achieving each Individualized Housing Plan. This full time position will be paid at $27/hour.
Outreach Specialist/Case Manager
This staff member will be responsible for a caseload of PLWA, and coordinating and facilitating outreach efforts in the greater Fresno community; prioritizing efforts in the rural communities that are greatly underserved. The Case Manager will meet with each client at least once weekly to provide support and assistance towards achieving each Individualized Service Plan. This 1.0 FTE will be paid at $24.50/hour.
Kitchen Assistant
The Kitchen Assistant will ensure meals are prepared on Tuesday, Wednesday and Thursday and are in accordance with safe food handling guidelines. They will also provide maintenance of the food pantry and prepare and distribute grocery bags to program participants. This part-time position will work on-site a total of 24 hours per week (0.6 FTE) and will be paid $21/hour.
Administrative Assistant
The Administrative Assistant will provide essential support to clients at the front desk and assist in the various operational functions of the HOPWA (Housing Opportunities for Persons With AIDS) program. This role is classified as a full-time equivalent (1.0 FTE) and is compensated at a rate of $22 per hour.
Client Services Navigator Primary responsibility is to assess and understand client needs and connect them with services.1.0 FTE paid at $23/hour
Fringe Benefits Calculated at 22.6% of total salaries
Administrative Personnel
Program Director The Program Director will be responsible for oversight of the program and scope of work. This position will approve all purchases to ensure costs are within budget, monitor data for contract compliance, submit performance reports, and will provide supervision through direct observation and follow-up training.
Fringe Benefits
Calculated at 22.6% of total salaries
Independent Contractors/Consultants
Contractual TBRA-FHA Contracted housing assistance through the Fresno Housing Authority for HOPWA clients as a part of the TBRA Voucher program. Cost include FHA staff hours and rental assistance, calculated at $17,000 per month for 12 months.
Facility Lease/Rent
This line item represents the cost of rented space to be used for the day-to-day operations of the program. Office space, reception area, restrooms, kitchen, food pantry, etc. Estimated costs are $2,188/month.
Utilities
This line item represents the cost of electricity, natural gas, water/sewer, trash removal, alarm service, and other utility costs allocated per the rented space to be used by the program. Calculated at an estimated $4,500 per month x 12 months.
Repairs/Maintenance This line item represents the repairs/maintenance/remodel of office space for staff to be used for the program calculated at an estimated cost of $5,000 for the year or $416.67 per month for 12 months.
WestCare California, Inc.
City of Fresno HOPWA
PY25 CoF - FY26-27 WCCA
Program Operational Expense
2025-2026 Requests for Funding Page 672
WestCare California, Inc.
City of Fresno HOPWA
PY25 CoF - FY26-27 WCCA
Supplies/Expendable Equipment This line item represents the cost of consumables such as paper, pens, clipboards, toner, staples, etc. for the program staff/facility in addition to the cost of copier/printer/scanner lease. Calculated at an estimated $125 per month x 12 months.
Auto Lease Line item represents the cost of one truck leased at $1,198/month for 12 months.
Staff Travel/Training/Fuel Costs/Vehicle
Maintenance
Cost of fuel for leased vehicles, mileage reimbursements for staff who use their personal vehicle for program related travel, and vehicle maintenance. Additionally, cost allocated for possible staff training during the PY. Calculated at an estimated $7,250 for the PY.
Auto Insurance Cost to cover leased vehicle insurance annually. Approximately, $230/ month x 12 months
HMIS Licensing Cost of two staff to be HMIS licensed. PY cost of $843.87.
Employee Recruitment This line item represents the recruiting of staff, Indeed, physical exams, lab work, etc. at $600/year.
Communications For the monthly connectivity fees associated with the program cell phones to be used by HOPWA program staff, desk phone, FedEx cost , internet/cable, etc. Calculated at $466.67 per month x 12 months.
Short-Term Facility Based Housing-Leasing This line represents the cost of four apartments at a cost of $1,564/ 4 units x 12 months.
Short-Term Facility Based Housing-
Operational Expenses
This line represents the cost food and utilities associated with maintaining the four apartments under STFBH. Expenses estimated at $2,000 per month.
Leasing Hotel/Motel This line item identify the financial requirement associated with providing emergency shelter( hotel) accommodations for clients in need. Approximately $15,000 annually is expected to be spent in this area.
Permanent Housing Placement (PHP)
Funds to provide assistance to clients for a path to permanent housing for clients Estimated at $1,250 per month x 12 months.
Client Travel This line item represents the cost of client transportation via bus passes and gas cards.
Calculated at $500 per month.
Client Needs This line item represents the cost of consumables. Calculated at an estimated $7,500 annually.
Others-STRMU Short-Term Rent, Mortgage, Utilities assistance for HOPWA clients in need of such services. Calculated at an $30,000/ year.
Indirect Costs Costs are comprised of administrative personnel and other such costs that support the program and are not covered in the line item budget. These costs include, but are not limited to, management, accounting, auditing, payroll, human resources, and technical support. Calculated at 24% of direct costs.
Permanent Housing Placement
Supportive Services
STRMU
Facility Based Housing
2025-2026 Requests for Funding Page 673
2025-2026 Requests for Funding Page 674
TURNING POINT
OF CENTRAL CALIFORNIA, INC.
3636 N. First Street, Suite 135, Fresno, CA 93726 Phone (559) 225-1464 Fax (844)601-2973 First Street Center Outpatient/AB 109 Program
1/10/2025
City of Fresno
Planning and Development Department
Community Development Division (HCDD)
2600 Fresno Street
Fresno, CA 93721
Re: Letter of Support for WestCare California, Inc.
Dear Grant Review Committee:
Turning Point/First Street Center Point Outpatient Program is pleased to support WestCare California’s grant application in response the City of Fresno’s Housing Opportunities for Persons with AIDS (HOPWA) Notice of Funding Availability. WestCare is an important partner, and its work to prevent the spread of HIV in Fresno County continues to be greatly needed and highly valued.
First Street Center OP has worked with WestCare since 2012, and we have found its staff to be highly knowledgeable in providing housing and other supportive services for low -income people living with HIV.
They provide program participants with the tools, resources, and referrals necessary to achieve their goals and thrive in their lives. WestCare is a recognized leader in providing effective services in a culturally competent, trauma-informed, and gender-responsive environment. They have devoted significant resources to understanding and successfully addressing the needs of Fresno’s most vulnerable residents.
We look forward to continuing our critical work with W estCare California and improving the quality of life for our entire community. We highly recommend your favorable consideration of their grant proposal.
Signed,
Keith Ennis, SUDCC III-CS
Program Director
Turning Point-First Street Center
3636 N. First St. # 135
Fresno, CA 93726
559-225-1464 x 6209
[email protected]
2025-2026 Requests for Funding Page 675
2025-2026 Requests for Funding Page 676