Garden Grove City Council
April 25, 2023

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 8
Check Vendor # Vendor Name Issue Date Check Amount
00020968 E05025 SABGA, INGRID D 04/06/2023 $553.22 00020969 E04620 SALDIVAR, DIANA 04/06/2023 $399.74 00020970 E01893 SAUCEDO, DANA MARIE 04/06/2023 $2,534.36 00020971 E00925 SCHLUMPBERGER, EMERON J 04/06/2023 $1,079.81 00020972 E04926 SERNA, SAMANTHA M 04/06/2023 $393.10 00020973 E05016 SIERRA, AILEEN S 04/06/2023 $123.83 00020974 E04795 SIEVE, MYCHAELLA J 04/06/2023 $733.25 00020975 E03895 SMITH, REBECCA S 04/06/2023 $742.08 00020976 E04376 SMITH, SARAH L 04/06/2023 $56.02 00020977 E05030 TRIGGS, MARY SHANNON 04/06/2023 $236.31 00020978 E04924 TU, KATHY 04/06/2023 $189.38 00020979 E01396 VALDIVIA, CLAUDIA 04/06/2023 $3,496.96 00020980 E00015 VAN SICKLE, JEFFREY 04/06/2023 $3,243.90 00020981 E04687 VARGAS, SAMANTHA B 04/06/2023 $393.20 00020982 E05046 VARGAS-CABRERA, ARMANDO 04/06/2023 $240.37 00020983 E05017 VARGAS-SERNA, KELLY 04/06/2023 $375.13 00020984 E04118 VENCES, DAISY O 04/06/2023 $143.41 00020985 E03085 VICTORIA, PAUL E 04/06/2023 $1,505.83 00020986 E05018 VILLEGAS, MIA A 04/06/2023 $254.94 00020987 E04609 VIRAMONTES, JACOB D 04/06/2023 $639.76 00020988 E04274 WILMES, DAVID M 04/06/2023 $295.12 00020989 E05070 XOOL VARGAS, RUDY G 04/06/2023 $364.20 00020990 E05076 XU, CHARLIE 04/06/2023 $233.09 00020991 E03819 ALAMILLO, MARCOS R 04/06/2023 $4,042.77 00020992 E03712 ALARCON, CLAUDIA 04/06/2023 $3,575.20 00020993 E05029 ALARID, DAVID M 04/06/2023 $1,899.72 00020994 E03616 ALCARAZ, MARIA A 04/06/2023 $2,129.93 00020995 E00121 ALLISON, WILLIAM 04/06/2023 $5,510.31 00020996 E04873 ALVARADO, MADELINE M 04/06/2023 $2,165.39 00020997 E04080 ALVAREZ BROWN, RICHARD A 04/06/2023 $3,338.90 00020998 E05028 AMAYA, JOSE J 04/06/2023 $2,560.75 00020999 E03011 ANDERSON, BOBBY B 04/06/2023 $3,876.63 00021000 E05040 ARCHULETA, ANDREW M 04/06/2023 $2,356.66 00021001 E01234 ARELLANO, PEDRO R 04/06/2023 $4,245.64 00021002 E04875 ARROYO, SANDRA M 04/06/2023 $2,148.16 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 9
Check Vendor # Vendor Name Issue Date Check Amount
00021003 E04497 ASHBAUGH, TIMOTHY R 04/06/2023 $3,145.56 00021004 E03397 ASHBY, PAUL W 04/06/2023 $3,572.55 00021005 E04719 ATWOOD, MARIA S 04/06/2023 $2,525.44 00021006 E04613 AVALOS JR, FRANCISCO 04/06/2023 $3,589.70 00021007 E04550 BAEK, SHARON S 04/06/2023 $2,599.78 00021008 E05062 BAEZ, JASMIN 04/06/2023 $631.59 00021009 E04209 BAINTO, JUDY A 04/06/2023 $264.01 00021010 E04778 BAKER, COLLIN E 04/06/2023 $3,269.44 00021011 E03005 BANKSON, JOHN F 04/06/2023 $4,201.94 00021012 E04645 BARRAZA, RENE 04/06/2023 $3,457.64 00021013 E05041 BARRIOS-ROA, JAYDE D. 04/06/2023 $3,289.70 00021014 E04432 BEHZAD, JOSHUA K 04/06/2023 $2,283.52 00021015 E04951 BELLO, ANGELICA 04/06/2023 $1,945.14 00021016 E03006 BELTHIUS, LISA A 04/06/2023 $301.83 00021017 E04976 BELTHIUS, TYLER E 04/06/2023 $451.61 00021018 E04753 BERENGER, BEAU A 04/06/2023 $3,660.73 00021019 E03296 BERESFORD, EVAN S 04/06/2023 $3,953.26 00021020 E01604 BERLETH, RYAN S 04/06/2023 $2,224.49 00021021 E03443 BLUM, JAMES A 04/06/2023 $3,085.16 00021022 E03363 BOWEN, GENA M 04/06/2023 $1,842.81 00021023 E04767 BOWMAN, TROY F 04/06/2023 $2,646.93 00021024 E04963 BOYENS III, ROBERT 04/06/2023 $3,470.98 00021025 E00946 BRAME, KAREN D 04/06/2023 $2,196.29 00021026 E04803 BRANTNER, BRITTANEE N 04/06/2023 $1,648.02 00021027 E05083 BRITTON, CODY W 04/06/2023 $1,832.76 00021028 E03380 BROWN, JEFFREY A 04/06/2023 $4,658.72 00021029 E03968 BRUNICK, CARISSA L 04/06/2023 $1,558.66 00021030 E05074 BUJANONDA, CHANON 04/06/2023 $2,817.22 00021031 E02031 BURILLO, RICHARD O 04/06/2023 $5,145.26 00021032 E03972 BUSTILLOS, RYAN V 04/06/2023 $3,148.49 00021033 E05077 CAGLE, RONALD L 04/06/2023 $1,662.60 00021034 E03964 CAMARA, DANIEL A 04/06/2023 $2,651.22 00021035 E04074 CAMPOS, JESENIA 04/06/2023 $2,172.63 00021036 E03739 CAPPS, THOMAS A 04/06/2023 $2,786.60 00021037 E05002 CARBALLO, MILTON A 04/06/2023 $2,568.07 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 10
Check Vendor # Vendor Name Issue Date Check Amount
00021038 E02372 CENTENO, JUAN C 04/06/2023 $4,623.69 00021039 E03607 CHANG, DAVID Y H 04/06/2023 $2,327.59 00021040 E04867 CHAPPELL, SHYLER R.D. 04/06/2023 $2,398.67 00021041 E03481 CHAURAN HAIRGROVE, TAMMY L 04/06/2023 $2,930.23 00021042 E04498 CHEATHAM, JEROME L 04/06/2023 $2,909.40 00021043 E01541 CHO, HAN J 04/06/2023 $6,606.39 00021044 E03423 CHOWDHURY, JACINTA F 04/06/2023 $1,830.97 00021045 E04414 CHUNG, RANDY G 04/06/2023 $335.05 00021046 E00003 CIBOSKY, COURTNEY P 04/06/2023 $3,162.88 00021047 E04539 CLASBY JR, BRIAN M 04/06/2023 $124.76 00021048 E04872 CORNETT, KRISTINA L 04/06/2023 $1,795.51 00021049 E04832 CORTEZ JR, DARRYL B 04/06/2023 $2,491.47 00021050 E04666 CORTEZ, JULIO C 04/06/2023 $3,144.30 00021051 E01875 COUGHRAN, ADAM B 04/06/2023 $322.33 00021052 E01796 COULTER, GARY L 04/06/2023 $3,550.65 00021053 E04555 CRUZ, REYNA 04/06/2023 $1,957.00 00021054 E01364 DALTON, BRIAN D 04/06/2023 $4,264.80 00021055 E04874 DANG, JOHN 04/06/2023 $1,023.06 00021056 E04503 DAVILA, ISAAC 04/06/2023 $2,504.12 00021057 E04431 DE ALMEIDA LOPES, NICHOLAS A 04/06/2023 $323.85 00021058 E04731 DE PADUA, TANNER C 04/06/2023 $4,261.94 00021059 E03691 DELGADO JR, JUAN L 04/06/2023 $4,170.78 00021060 E03395 DIX, JENNIFER A 04/06/2023 $2,615.01 00021061 E05088 DOAN, THOMMY 04/06/2023 $1,949.51 00021062 E02313 DOSCHER, RONALD A 04/06/2023 $3,274.16 00021063 E04586 DOVEAS, CHRISTOPHER C 04/06/2023 $465.47 00021064 E04281 DRISCOLL, RUSSELL B 04/06/2023 $2,269.87 00021065 E04844 DUARTE, TAYLOR M 04/06/2023 $2,419.17 00021066 E04720 DUDLEY, BROC D 04/06/2023 $3,426.50 00021067 E03625 EARLE, CHRISTOPHER M 04/06/2023 $3,457.27 00021068 E03740 EL FARRA, AMIR A 04/06/2023 $4,902.76 00021069 E03927 ELHAMI, MICHAEL K 04/06/2023 $4,976.82 00021070 E03933 ELIZONDO, BENJAMIN M 04/06/2023 $3,353.65 00021071 E04016 ELIZONDO, FLOR DE LIS 04/06/2023 $2,371.01 00021072 E01598 ELSOUSOU, HELENA 04/06/2023 $3,059.29 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 11
Check Vendor # Vendor Name Issue Date Check Amount
00021073 E02708 ENRIQUEZ, JOHN G 04/06/2023 $1,067.66 00021074 E02734 ESCALANTE, OTTO J 04/06/2023 $6,381.55 00021075 E04334 ESCOBEDO, JOSHUA N 04/06/2023 $3,889.50 00021076 E02724 ESTLOW, STEPHEN C 04/06/2023 $4,871.38 00021077 E04358 ESTRADA MONSANTO, MICHELLE N 04/06/2023 $2,820.41 00021078 E04748 FAJARDO, JESUS 04/06/2023 $0.00 00021079 E04303 FERREIRA JR, HECTOR 04/06/2023 $2,819.24 00021080 E01663 FERRIN, KORY C 04/06/2023 $4,139.55 00021081 E03976 FIGUEREDO, GEORGE R 04/06/2023 $4,287.52 00021082 E04774 FLINN, PATRICIA C 04/06/2023 $3,000.67 00021083 E02887 FOSTER, VICTORIA M 04/06/2023 $1,536.44 00021084 E04033 FRANCISCO, KATHERINE M 04/06/2023 $2,337.73 00021085 E02963 FRANKS, JAMES D 04/06/2023 $3,490.61 00021086 E04747 FRESENIUS, ROBERT D 04/06/2023 $2,505.51 00021087 E00903 FRUTOS, VERONICA 04/06/2023 $1,981.76 00021088 E04729 GARCIA, JOSEPH A 04/06/2023 $2,956.30 00021089 E03086 GARCIA, PETE 04/06/2023 $4,181.75 00021090 E03659 GARNER, AMANDA B 04/06/2023 $978.40 00021091 E02606 GEORGE, DAVID L 04/06/2023 $2,814.32 00021092 E04351 GERDIN, MICHAEL E 04/06/2023 $3,111.69 00021093 E04542 GIFFORD, ROBERT J 04/06/2023 $4,622.48 00021094 E04658 GIRGENTI, BRIAN C 04/06/2023 $3,411.92 00021095 E04401 GLEASON, SEAN M 04/06/2023 $3,304.01 00021096 E04917 GOMEZ, JESUS 04/06/2023 $2,199.44 00021097 E04863 GONZALEZ JR, GONZALO 04/06/2023 $3,258.66 00021098 E05003 HA, DANNY 04/06/2023 $3,051.46 00021099 E04732 HADDEN, TRAVIS J 04/06/2023 $2,393.10 00021100 E04787 HALEY, KYLE N 04/06/2023 $2,157.71 00021101 E03527 HALLER, TROY 04/06/2023 $4,535.95 00021102 E03402 HEINE, STEVEN H 04/06/2023 $4,886.45 00021103 E02469 HERRERA, JOSE D 04/06/2023 $3,847.40 00021104 E04244 HINGCO, PINKY C 04/06/2023 $2,532.36 00021105 E03713 HOLLOWAY, WILLIAM T 04/06/2023 $4,308.77 00021106 E04739 HOWARD, JASON A 04/06/2023 $5,146.97 00021107 E04654 HURLEY, KIRK P 04/06/2023 $2,429.64 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 12
Check Vendor # Vendor Name Issue Date Check Amount
00021108 E04089 HUTCHINS, DONALD J 04/06/2023 $3,679.87 00021109 E03815 HUYNH, AI KELLY 04/06/2023 $2,973.05 00021110 E03559 HUYNH, THI A 04/06/2023 $3,052.36 00021111 E04915 ITURRALDE, JENNIFER L 04/06/2023 $1,362.85 00021112 E04583 JENSEN, MICHAEL J 04/06/2023 $4,292.22 00021113 E02935 JENSEN, NICKOLAS K 04/06/2023 $3,899.73 00021114 E04587 JIMENEZ JR, EFRAIN A 04/06/2023 $3,090.52 00021115 E04781 JIMENEZ TAVAREZ, SERGIO J 04/06/2023 $2,233.55 00021116 E04655 JOHNSON, CODY M 04/06/2023 $2,537.98 00021117 E03368 JOHNSON, JASON L 04/06/2023 $3,129.65 00021118 E03831 JORDAN, GERALD F 04/06/2023 $4,376.01 00021119 E04460 KAISER, GEORGE R 04/06/2023 $1,124.87 00021120 E04559 KELLEY, KRISTOFER D 04/06/2023 $3,741.24 00021121 E04353 KEUILIAN, SHELBY 04/06/2023 $2,276.51 00021122 E04663 KIM, CHAD B 04/06/2023 $2,547.70 00021123 E04538 KIMBERLY, ALLYSON L 04/06/2023 $1,784.43 00021124 E03932 KIVLER, ROBERT J 04/06/2023 $2,640.79 00021125 E03389 KOLANO, JOSEPH L 04/06/2023 $3,344.49 00021126 E03294 KOVACS, LEA K 04/06/2023 $4,034.73 00021127 E05000 KOVACS, TIMOTHY M 04/06/2023 $2,408.97 00021128 E04669 KOVACS, TIMOTHY P 04/06/2023 $4,782.34 00021129 E03484 KUNKEL, PETER M 04/06/2023 $3,861.96 00021130 E04804 LADD, LAUREN M 04/06/2023 $3,893.03 00021131 E04857 LANG, MICHAEL J 04/06/2023 $3,595.35 00021132 E03511 LAZENBY, NICHOLAS A 04/06/2023 $3,305.79 00021133 E04877 LE, BAO TINH THI 04/06/2023 $2,012.72 00021134 E04021 LEE, RAPHAEL M 04/06/2023 $4,304.31 00021135 E04970 LEIVA, EDUARDO C 04/06/2023 $5,459.50 00021136 E03488 LEYVA, ERICK 04/06/2023 $4,281.13 00021137 E04541 LINK, DEREK M 04/06/2023 $4,035.04 00021138 E00030 LOERA JR, RAFAEL 04/06/2023 $4,175.39 00021139 E05033 LOFFLER, CHARLES H 04/06/2023 $5,304.77 00021140 E02645 LOPEZ, DAVID 04/06/2023 $3,668.10 00021141 E05066 LORD, MARK A 04/06/2023 $4,343.89 00021142 E04581 LOWEN, BRADLEY A 04/06/2023 $3,186.79 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 13
Check Vendor # Vendor Name Issue Date Check Amount
00021143 E04761 LUCATERO, JESSE A 04/06/2023 $2,671.49 00021144 E00027 LUKAS, STEVEN W 04/06/2023 $2,316.08 00021145 E04048 LUX, ROBERT D 04/06/2023 $2,302.54 00021146 E03663 LUX, RYAN M 04/06/2023 $4,139.81 00021147 E04772 LY, LINDALINH THU 04/06/2023 $1,672.54 00021148 E04661 MACHUCA, ROBERTO 04/06/2023 $3,735.66 00021149 E03752 MACY, TAYLOR A 04/06/2023 $3,285.42 00021150 E04532 MANIACI, GIANLUCA F 04/06/2023 $3,700.17 00021151 E04435 MARCHAND, MATTHEW P 04/06/2023 $7,000.67 00021152 E01359 MARTINEZ JR, MARIO 04/06/2023 $4,852.65 00021153 E04974 MARTINEZ, JUANITA PATRICIA 04/06/2023 $2,380.80 00021154 E02792 MATA, RAQUEL D 04/06/2023 $1,094.30 00021155 E04656 MAZON, JORGE L 04/06/2023 $2,791.59 00021156 E02796 MCFARLANE, MARIA C 04/06/2023 $2,340.13 00021157 E06761 MEEKS, REBECCA S 04/06/2023 $3,156.68 00021158 E03826 MEERS, BRYAN J 04/06/2023 $5,061.81 00021159 E02655 MENDOZA CAMPOS, MELISSA 04/06/2023 $220.04 00021160 E04402 MERRILL, KENNETH E 04/06/2023 $588.83 00021161 E03965 MIHALIK, DANNY J 04/06/2023 $3,611.85 00021162 E04865 MORIN, LINDA M 04/06/2023 $3,785.13 00021163 E04352 MORSE, JEREMY N 04/06/2023 $3,195.82 00021164 E01940 MORTON, NATHAN D 04/06/2023 $5,280.48 00021165 E04454 MOSER, MICHAEL A 04/06/2023 $1,891.40 00021166 E03929 MURILLO JR, RAUL 04/06/2023 $5,453.39 00021167 E04626 MURO, JASON M 04/06/2023 $4,529.37 00021168 E04577 MUSCHETTO, PATRICK J 04/06/2023 $2,226.36 00021169 E03422 NADOLSKI, THOMAS R 04/06/2023 $2,568.75 00021170 E05084 NAKANO HITZKE, SARAH V 04/06/2023 $1,522.17 00021171 E04111 NEELY, JACOB J 04/06/2023 $2,080.96 00021172 E02813 NGUYEN, TRINA T 04/06/2023 $1,919.02 00021173 E04540 NIKOLIC, ADAM C 04/06/2023 $5,085.93 00021174 E05054 NUNEZ, BREANNE S 04/06/2023 $2,713.11 00021175 E03350 OLIVO, JOSHUA T 04/06/2023 $4,288.79 00021176 E04035 ORTIZ, STEVEN TRUJILLO 04/06/2023 $2,986.65 00021177 E03427 PANELLA, JOSEPH N 04/06/2023 $2,363.17 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 14
Check Vendor # Vendor Name Issue Date Check Amount
00021178 E04910 PAQUA, BRANDON J 04/06/2023 $2,592.99 00021179 E01948 PARK, BRANDY J 04/06/2023 $2,874.75 00021180 E02995 PAYAN, CRISTINA V 04/06/2023 $3,032.14 00021181 E00824 PAYAN, LUIS A 04/06/2023 $4,932.03 00021182 E04843 PEREZ, EMMANUEL 04/06/2023 $2,675.42 00021183 E00145 PERKINS, JASON S 04/06/2023 $4,979.36 00021184 E04429 PHAM, PHILLIP H 04/06/2023 $3,329.97 00021185 E06938 PLUARD, DOUGLAS A 04/06/2023 $5,653.99 00021186 E03299 POLOPEK, COREY T 04/06/2023 $3,815.66 00021187 E05050 QUANG, DENNIS 04/06/2023 $2,948.07 00021188 E04788 QUIROZ, LUIS A 04/06/2023 $1,904.70 00021189 E03967 RAMIREZ OROZCO, SINDY 04/06/2023 $3,162.97 00021190 E04955 RAMIREZ, KAYLYN C 04/06/2023 $1,751.56 00021191 E03390 RAMIREZ, LUIS F 04/06/2023 $3,987.08 00021192 E05021 RAMIREZ, TERRA M 04/06/2023 $3,073.29 00021193 E05049 RAMOS, DAVID N 04/06/2023 $2,682.77 00021194 E04914 RAMOS, RODOLFO B 04/06/2023 $451.61 00021195 E03217 RANEY, JOHN E 04/06/2023 $4,754.17 00021196 E04941 RASMUSSEN, TRENTON L 04/06/2023 $2,023.12 00021197 E04659 REED, THOMAS S 04/06/2023 $3,065.20 00021198 E03486 REYES, RON A 04/06/2023 $4,583.43 00021199 E04911 RICHARDS, BRYANT D 04/06/2023 $2,385.88 00021200 E04437 RICHMOND, RYAN R 04/06/2023 $3,043.70 00021201 E04860 ROCHA, RUDY A 04/06/2023 $524.44 00021202 E04738 RODRIGUEZ, DANIEL 04/06/2023 $3,095.14 00021203 E04082 RODRIGUEZ, JENNIFER M 04/06/2023 $2,333.81 00021204 E05001 RODRIGUEZ, RYAN ELIJAH 04/06/2023 $3,043.44 00021205 E04438 ROGERS, CHRISTIN E 04/06/2023 $3,797.16 00021206 E04385 ROJAS, ASHLEY C 04/06/2023 $2,287.69 00021207 E04507 ROMBOUGH, JENNIFER V 04/06/2023 $2,358.12 00021208 E04552 RUZIECKI, ERIC T 04/06/2023 $3,761.15 00021209 E02845 SALAZAR, SEAN M 04/06/2023 $3,341.02 00021210 E04845 SALGADO JR., ALFREDO 04/06/2023 $2,483.72 00021211 E03297 SAMOFF, TANYA L 04/06/2023 $2,759.41 00021212 E02646 SANTANA, LINO G 04/06/2023 $7,074.65 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 15
Check Vendor # Vendor Name Issue Date Check Amount
00021213 E05086 SEELY, BRITTANY L 04/06/2023 $291.36 00021214 E03035 SEYMOUR, SUSAN A I 04/06/2023 $2,627.32 00021215 E04282 SHELGREN, CHRISTOPHER M 04/06/2023 $3,663.44 00021216 E04616 SHIPLEY, AARON T 04/06/2023 $2,604.15 00021217 E02937 SHORROW, NICOLE D 04/06/2023 $3,008.62 00021218 E04864 SILVA, LEVI JOENIEL 04/06/2023 $2,469.86 00021219 E04576 SIMONS, SHAYLEN L 04/06/2023 $2,720.32 00021220 E04934 SLETTVET, HEATHER P 04/06/2023 $3,262.88 00021221 E02587 SOSEBEE, DANNY J 04/06/2023 $3,945.11 00021222 E03563 SPELLMAN, MARSHA D 04/06/2023 $2,762.72 00021223 E04500 STAAL, GAREY D 04/06/2023 $3,650.89 00021224 E03218 STARNES, CHARLES W 04/06/2023 $3,893.54 00021225 E03761 STEPHENSON III, ROBERT M 04/06/2023 $4,805.74 00021226 E04584 STROUD, BRIAN T 04/06/2023 $4,387.01 00021227 E02979 TESSIER, PAUL M 04/06/2023 $3,860.15 00021228 E04449 TRAN, SPENCER T 04/06/2023 $2,695.52 00021229 E02982 VAICARO, VINCENTE J 04/06/2023 $5,196.11 00021230 E03053 VALENCIA, EDGAR 04/06/2023 $3,785.93 00021231 E04667 VAUGHN, CALEB I 04/06/2023 $608.59 00021232 E04977 VAZQUEZ, BRIAN M 04/06/2023 $524.44 00021233 E04434 VELLANOWETH, KIMBRA S 04/06/2023 $2,282.41 00021234 E04903 VIGIL, DANIEL C 04/06/2023 $2,490.26 00021235 E03022 VU, TUONG-VAN NGUYEN 04/06/2023 $2,367.13 00021236 E04730 VU, TYLER D 04/06/2023 $1,749.47 00021237 E01905 WAINWRIGHT, JONATHAN B 04/06/2023 $4,014.61 00021238 E03220 WARDLE, DENNIS 04/06/2023 $4,435.38 00021239 E03213 WARDLE, SANTA 04/06/2023 $2,497.18 00021240 E04758 WEYKER, CHRYSTAL L 04/06/2023 $2,233.68 00021241 E03930 WHITNEY, CHERYL L 04/06/2023 $1,915.45 00021242 E03305 WIMMER, ROYCE C 04/06/2023 $5,147.49 00021243 E04762 WREN, DANIELLE E 04/06/2023 $2,915.33 00021244 E04763 WRIGHT, SARAH A 04/06/2023 $2,705.95 00021245 E04856 XU, DUO 04/06/2023 $1,546.46 00021246 E03543 YELENSKY, SHANNON M 04/06/2023 $1,872.01 00021247 E04156 YERGLER, JOHN J 04/06/2023 $5,043.77 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 16
Check Vendor # Vendor Name Issue Date Check Amount
00021248 E04722 YNIGUEZ, COLE A 04/06/2023 $2,588.52 00021249 E01978 ZMIJA, ADAM D 04/06/2023 $3,699.99 00021250 E04517 AGUIRRE, ALFRED J 04/06/2023 $3,699.46 00021251 E01626 AGUIRRE, ANSELMO 04/06/2023 $2,140.99 00021252 E04451 AGUIRRE, ANTHONY U 04/06/2023 $416.19 00021253 E05087 ALVAREZ, CARLOS J 04/06/2023 $1,729.11 00021254 E04631 ANDREI, IOAN 04/06/2023 $1,298.17 00021255 E04678 BABINSKI IV, SYLVESTER A 04/06/2023 $2,179.68 00021256 E04336 BECERRA, RODOLPHO M 04/06/2023 $2,187.84 00021257 E04972 BECERRA-SAMANIEGO JR, GABRIEL 04/06/2023 $2,008.59 00021258 E01255 BOS, MICHAEL C 04/06/2023 $2,256.75 00021259 E04650 BUCHLER, RAYMOND A 04/06/2023 $1,735.54 00021260 E01584 CANDELARIA, DANIEL J 04/06/2023 $4,557.76 00021261 E04300 CANO, EDGAR A 04/06/2023 $2,606.10 00021262 E03828 CANTRELL, JEFFREY G 04/06/2023 $2,238.69 00021263 E05063 CARRILLO, GEORGE 04/06/2023 $2,478.44 00021264 E03811 CARRISOZA, ALBERT J 04/06/2023 $2,190.44 00021265 E00916 CARTER, PHILLIP J 04/06/2023 $3,457.11 00021266 E04869 CHAVEZ, DAMIAN JESUS 04/06/2023 $758.43 00021267 E04551 CONTRERAS, GABRIELA R 04/06/2023 $2,530.87 00021268 E03518 COTTON, JULIE T 04/06/2023 $1,821.59 00021269 E03807 DE LA ROSA, VINCENT L 04/06/2023 $3,245.26 00021270 E03736 DIBAJ, KAMYAR 04/06/2023 $3,501.78 00021271 E02515 DUVALL, RICK L 04/06/2023 $3,388.74 00021272 E04514 ESPINOZA, ERIC M 04/06/2023 $2,090.31 00021273 E03733 ESPINOZA, JULIA 04/06/2023 $1,326.70 00021274 E05957 FERNANDEZ, ARYANA C 04/06/2023 $645.83 00021275 E03405 FERNANDEZ, CECELIA A 04/06/2023 $1,301.54 00021276 E04997 FLORES, ANTHONY 04/06/2023 $752.90 00021277 E04990 FLORES, MITCHELL C 04/06/2023 $981.24 00021278 E05064 FOX, LUCAS 04/06/2023 $703.51 00021279 E05037 GAINES, JEFFREY S 04/06/2023 $787.64 00021280 E05010 GALVAN, EDGAR 04/06/2023 $0.00 00021281 E04754 GARCIA, ALICIA R 04/06/2023 $1,610.04 00021282 E04677 GIROUARD, CASEY G 04/06/2023 $1,609.30 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 17
Check Vendor # Vendor Name Issue Date Check Amount
00021283 E04629 GOMEZ, DIANA 04/06/2023 $1,079.97 00021284 E03341 GONZALEZ, JORGE 04/06/2023 $1,278.02 00021285 E03400 GREENE, MICHAEL R 04/06/2023 $2,369.29 00021286 E03685 GUZMAN, JESSE 04/06/2023 $2,358.70 00021287 E04299 HANSEN, AARON R 04/06/2023 $2,046.85 00021288 E03523 HARO, GLORIA A 04/06/2023 $1,267.53 00021289 E03759 HERNANDEZ, HERMILO 04/06/2023 $0.00 00021290 E04622 HOFER, ALICIA M 04/06/2023 $2,172.94 00021291 E02874 HOLMON III, ALBERT J 04/06/2023 $4,021.90 00021292 E04347 HSIEH, NICOLAS C 04/06/2023 $3,601.46 00021293 E03588 HUYNH, HUY HOA 04/06/2023 $2,399.32 00021294 E04831 ILFELD, MATTHEW D 04/06/2023 $1,985.53 00021295 E01907 JACOT, ROSEMARIE 04/06/2023 $2,317.95 00021296 E04296 JOHNSON, ERIC W 04/06/2023 $1,835.77 00021297 E04979 JURADO, MICHAEL 04/06/2023 $1,335.05 00021298 E04470 KAYLOR, BRENT 04/06/2023 $2,559.20 00021299 E04728 KHALIL, MARK M 04/06/2023 $2,172.90 00021300 E04382 KWIATKOWSKI, BRYAN D 04/06/2023 $2,000.89 00021301 E02852 LADNEY, MARK W 04/06/2023 $2,906.75 00021302 E04769 LAMAS, LEONEL A 04/06/2023 $1,058.38 00021303 E03813 LEWIS, SHAN L 04/06/2023 $2,927.79 00021304 E03301 LEYVA, RAUL 04/06/2023 $4,132.84 00021305 E05065 LOMELI, JONATHAN 04/06/2023 $313.75 00021306 E05006 MARQUEZ, STEVEN ADAM 04/06/2023 $1,364.29 00021307 E05364 MARU, NAVIN B 04/06/2023 $3,558.00 00021308 E04665 MEJIA, DIEGO A 04/06/2023 $2,136.11 00021309 E03493 MENDEZ, RIGOBERTO 04/06/2023 $3,307.80 00021310 E04998 MENDOZA, LAURA 04/06/2023 $1,014.27 00021311 E04724 MOORE, DOUGLAS A 04/06/2023 $2,734.89 00021312 E04827 MORELAND, ANDREW J 04/06/2023 $1,670.59 00021313 E04222 MOSS, DANIEL C 04/06/2023 $558.81 00021314 E01243 MURRAY JR, WILLIAM E 04/06/2023 $7,618.36 00021315 E04634 NAVARRO, JUAN C 04/06/2023 $2,910.18 00021316 E04969 ORNELLAS, MICHAEL 04/06/2023 $2,766.26 00021317 E03378 ORTIZ, STEVEN T 04/06/2023 $2,551.64 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 18
Check Vendor # Vendor Name Issue Date Check Amount
00021318 E04999 ORTUNO, ANIBAL 04/06/2023 $2,040.04 00021319 E03754 PINKSTON, RICHARD L 04/06/2023 $2,653.86 00021320 E04567 POWELL, AUSTIN H 04/06/2023 $2,720.78 00021321 E03799 QUIROZ, ROLANDO 04/06/2023 $2,925.53 00021322 E05031 RAMIREZ, AACIN 04/06/2023 $2,059.82 00021323 E04572 REED, MELVIN P 04/06/2023 $1,947.49 00021324 E02058 REYES, DELFRADO C 04/06/2023 $1,320.07 00021325 E04295 ROBLES, RAFAEL 04/06/2023 $2,067.00 00021326 E04563 RODRIGUEZ, ADRIANNA M 04/06/2023 $1,245.58 00021327 E05004 RUELAS, SERGIO 04/06/2023 $788.82 00021328 E04289 SALDIVAR, RICARDO 04/06/2023 $1,574.62 00021329 E04505 SANTOS, MICHAEL F 04/06/2023 $3,427.03 00021330 E04836 SOTO, WILLIAM A 04/06/2023 $1,907.68 00021331 E05089 STAIR, DEAN T 04/06/2023 $586.70 00021332 E03091 SUDDUTH, STEPHEN D 04/06/2023 $2,940.54 00021333 E01625 TAPIA, LUIS A 04/06/2023 $5,666.42 00021334 E04756 TARIN, ALEXIS P 04/06/2023 $2,654.08 00021335 E03239 TAUANU U, STEVE J 04/06/2023 $2,116.28 00021336 E04773 THURMAN JR, EDWIN O 04/06/2023 $1,079.03 00021337 E08679 THURMAN, RODERICK 04/06/2023 $1,946.43 00021338 E04825 TRUJILLO, JOSEPH E 04/06/2023 $1,602.83 00021339 E02482 UPHUS, MARK P 04/06/2023 $4,906.47 00021340 E03681 VASQUEZ, JOSE A 04/06/2023 $3,449.40 00021341 E02942 VERA, EVARISTO 04/06/2023 $1,979.56 00021342 E03727 VERGARA NEAL, ANA G 04/06/2023 $2,978.88 00021343 E05093 VIRAMONTES, ALEXANDRA 04/06/2023 $2,846.91 00021344 E03670 VITALI, SUSAN 04/06/2023 $760.62 00021345 E01580 VU, DAI C 04/06/2023 $4,542.37 00021346 E04362 VU, KHANG L 04/06/2023 $3,786.04 00021347 E03414 WILLIAMS, HILLARD J 04/06/2023 $509.42 00021348 E04006 WILLIAMS, RICHARD L 04/06/2023 $2,734.45 00021349 E05023 YNIGUEZ, KARISSA N 04/06/2023 $2,364.94 00021350 E03436 ZIEGLER, RICK S 04/06/2023 $355.76 00021351 E03917 ALLEN, CHRISTOPHER L 04/06/2023 $72.59 00021352 E04163 AMBRIZ GARCIA, EDWARD D 04/06/2023 $1,469.90 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 19
Check Vendor # Vendor Name Issue Date Check Amount
00021353 E04784 BANUELOS, ALEJANDRO 04/06/2023 $2,818.87 00021354 E04063 BERGER, JAN 04/06/2023 $2,537.09 00021355 E00651 BERMUDEZ, ROBERT P 04/06/2023 $3,527.79 00021356 E03495 BLAS, VICTOR T 04/06/2023 $2,467.72 00021357 E00070 CANNON, TIM P 04/06/2023 $6,297.54 00021358 E04365 DAN, CARINA M 04/06/2023 $2,516.27 00021359 E04440 DAVIS, RYAN H 04/06/2023 $2,017.66 00021360 E03145 DE LA ROSA, FRANK X 04/06/2023 $2,159.57 00021361 E03051 DIEMERT, RONALD W 04/06/2023 $2,602.76 00021362 E02718 ESCOBAR, CHRIS N 04/06/2023 $2,863.05 00021363 E03688 GLENN, JEREMY J 04/06/2023 $1,892.56 00021364 E01618 GOMEZ, JOSE 04/06/2023 $2,180.44 00021365 E02701 GONZALEZ, ALEJANDRO 04/06/2023 $3,647.28 00021366 E03763 GRIFFIN, LARRY 04/06/2023 $3,359.26 00021367 E04828 GUERRERO, MICHAEL V 04/06/2023 $4,121.74 00021368 E04018 HAENDIGES, ROBERT A 04/06/2023 $2,884.35 00021369 E03575 HART, RYAN S 04/06/2023 $2,064.59 00021370 E03701 HAYES, WALTER B 04/06/2023 $3,805.05 00021371 E03399 HOWENSTEIN, FRANK D 04/06/2023 $2,618.53 00021372 E03406 HUY, EDWARD A 04/06/2023 $2,344.52 00021373 E04782 JIN, LIYAN 04/06/2023 $2,626.84 00021374 E03534 KIM, SAMUEL K 04/06/2023 $4,037.42 00021375 E03254 KIRZHNER, ALLEN G 04/06/2023 $2,663.85 00021376 E05095 LALLY, JASON T 04/06/2023 $2,531.01 00021377 E03988 LI, REBECCA PIK KWAN 04/06/2023 $4,113.06 00021378 E02063 MA AE, DAVID 04/06/2023 $2,203.50 00021379 E03249 MANSON, RAQUEL K 04/06/2023 $2,844.13 00021380 E04837 MARTINEZ, ALFREDO 04/06/2023 $1,987.11 00021381 E02124 MEISLAHN, TYLER 04/06/2023 $1,815.99 00021382 E04403 MONTGOMERY, JESSE K 04/06/2023 $2,710.33 00021383 E04707 MORRIS, JUSTIN M 04/06/2023 $2,199.91 00021384 E03590 MOYA JR, STEVEN J 04/06/2023 $2,466.20 00021385 E03519 MURAD, BASIL G 04/06/2023 $3,053.98 00021386 E03144 NATLAND, KIRK L 04/06/2023 $2,211.81 00021387 E04291 NGUYEN, DUC TRUNG 04/06/2023 $2,657.92 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 20
Check Vendor # Vendor Name Issue Date Check Amount
00021388 E04904 NGUYEN, LISA 04/06/2023 $324.92 00021389 E03221 NICOLAE, CORNELIU 04/06/2023 $3,127.47 00021390 E04210 NUNES, BRANDON S 04/06/2023 $1,980.42 00021391 E03923 ORNELAS, ANDREW I 04/06/2023 $2,645.34 00021392 E03582 ORTEGA, DAVID A 04/06/2023 $4,278.08 00021393 E03578 PASILLAS, CELESTINO J 04/06/2023 $3,139.53 00021394 E03170 PEARSON, WILLIAM F 04/06/2023 $3,469.76 00021395 E04805 POLIDORI, JESSICA J 04/06/2023 $3,613.40 00021396 E02500 PORRAS, STEPHEN 04/06/2023 $3,841.28 00021397 E07590 RUITENSCHILD, LES A 04/06/2023 $4,227.38 00021398 E03926 RUIZ, JONATHAN 04/06/2023 $3,162.06 00021399 E07690 SANTOS, ALEXIS 04/06/2023 $2,164.11 00021400 E07692 SARMIENTO, ADRIAN M 04/06/2023 $2,906.25 00021401 E04956 SON, TOMMY T 04/06/2023 $1,983.84 00021402 E04301 TALAMANTES JR, ALBERT 04/06/2023 $2,546.01 00021403 E04121 TRAN, MINH K 04/06/2023 $2,578.17 00021404 E08881 VALENZUELA, ALEJANDRO N 04/06/2023 $4,400.33 00021405 E01882 VIRAMONTES, JESSE 04/06/2023 $1,930.09 00021406 E04195 WOLLAND, RONALD J 04/06/2023 $1,793.76 00021407 E09940 YERGENSEN, VICTOR K 04/06/2023 $2,263.05 00021408 E09954 ZAVALA, JOHN 04/06/2023 $2,722.36 EFT - Total $1,608,239.11
Overall - Total $1,626,434.77
Server Name: cognos.ggcity.org User Name: victoriac

Agenda Item - 4.a.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Craig Beck
Dept.: City Manager Dept.: Community and Economic
Development Department
Subject: Approval of the Fiscal Year
2023-24 Action Plan for the
use of Housing and Urban
Development funds. ( Action
Item)
Date: 4/25/2023

OBJECTIVE
To conduct a public hearing regarding the City of Garden Grove's FY 2023-24 Action Plan for the use of U.S. Department of Housing and Urban Development (HUD) funds (Attachment No. 1), and to authorize the submittal of the Action Plan to HUD.

BACKGROUND
The U.S. Department of Housing and Urban Development (HUD) requires a public hearing be conducted prior to the approval of the FY 2023-24 Annual Action Plan to receive and utilize HUD grants. The City must submit an Annual Action Plan to HUD forty-five (45) days prior to the start of the fiscal year, or by May 15, 2023. Each year’s Action Plan must address the Priority Objectives adopted by the City Council on June 23, 2020 for the 5-Year Consolidated Plan for the use of HUD Funds. The Draft FY 2023-24 Action Plan is available on the City’s webpage for public review until April 25, 2023 (ggcity.org/neighborhood-improvement/reports).

DISCUSSION
Approximately $3.7 million in HUD funds will be available during FY 2023-24. This budget includes approximately $1.2 million of carryover, or previously unallocated HUD funds from prior years’ entitlement allocations, and a new entitlement allocation of $2.5 million in HUD funds, as depicted below:

HUD Funds FY 2023-24
Allocation Prior Year Carryover Total Funding
CDBG $1,582,741 $1,220,679 $2,803,420
HOME $737,254 $0 $737,254
ESG $169,786 $0 $169,786
Total $2,489,781 $1,220,679 $3,710,460

Program and funding recommendations for FY 2023-24 are based upon the Priority Objectives and input received during the public comment period on community and housing development needs conducted during the preparation of the 2020-2025 Consolidated Plan. During FY 2023-24, HUD funds will address a wide range of Garden Grove housing and community development needs as follows:

Public Services:

Funding in the CDBG public service category is strictly limited by HUD regulatory formula to 15% of the total allocation, or $277,603 for FY 2023-24.

Special Resource Team – Fund at $110,000 to assist 975 homeless individuals with essential services and referrals to emergency shelter.

Senior Center Services – Fund at $147,603 to assist 300 seniors.

Meals on Wheels Program – Fund at $20,000 to assist 155 individuals.

Public Facilities and Infrastructure: Approximately $800,000 in CDBG funds is recommended for the Marchand Avenue Street Rehabilitation Project and is projected to assist approximately 1,215 individuals. Additionally, roughly $800,000 in unexpended prior year resources will be carried over to complete the Josephine/Acacia Street Rehabilitation project.

Owner Occupied Housing Rehabilitation:

Approximately $135,000 in CDBG funds
will be allocated to Habitat for Humanity of Orange County to complete 20 owner- occupied rehabilitation projects for single-family homeowners in Garden Grove.

Economic Development:

Approximately $318,679 in unexpended prior year CDBG
funds is recommended for the Jobs 1 st Program and is projected to create/retain about 15 jobs. Another $102,000 in unexpended prior year resources will be allocated to implement a new pilot program centered on providing childcare agencies with technical assistance and business support. The pilot program is anticipated to assist 17 childcare agencies in Garden Grove build their capacity and expand.

Affordable Housing:

The City recommends allocating $250,000 in HOME funds to continue tenant-based rental assistance for the Homeless Emergency Assistance and Rental Transition (HEART) Program administered by Interval House.

Emergency Solutions Grant: In 2020, the Orange County ESG Collaborative (comprised of staff from the cities of Garden Grove, Santa Ana, Irvine and Anaheim) issued a multi-year Request for Proposals for ESG funding. Below are the proposed funding levels and projections for each eligible activity:

Street Outreach - Fund Moving Forward Psychological Institute at $50,000 to assist 75 homeless individuals with essential services.

Emergency Shelter – Fund Interval House and Illumination Foundation a combined $51,870 to assist 45 homeless individuals with shelter and essential services.

Rapid Rehousing - Fund Illumination Foundation $30,089 to assist 6 homeless households with rental assistance and essential services.

Homeless Prevention - Fund Mercy House $20,000 to assist 5 households who

•
• •
•
•
•
•
are at-risk of homelessness with rental assistance and essential services.

Homeless Management Information System - Fund 211 Orange County $5,094 to manage the County’s Coordinated Entry System and Homeless Management Information System.

Administration: Approximately $456,596 in CDBG, HOME, and ESG funds is recommended for staff and material costs for program management, project development and monitoring, public communication, HUD reporting, and financial administration.

CITIZEN PARTICIPATION

All HUD citizen participation requirements have been met. Public notices regarding the draft Action Plan, including an invitation to share comments at this public hearing, were published on March 24, 2023 in local English, Spanish, and Vietnamese language newspapers.

FINANCIAL IMPACT
The proposed FY 2023-24 Action Plan will allow the City to access $2.5 million in new entitlement grants from HUD and an estimated $1.2 million in unexpended previous year’s funds. The allocation of HUD funds effectively leverages competitive grants and the City’s General Funds. Funds will be included as part of the upcoming biennial budget for FY 2023-24.

RECOMMENDATION
It is recommended that the City Council:

Conduct a public hearing and accept comments;

Direct staff to submit the FY 2023-24 Action Plan to HUD for approval; and

Authorize the City Manager to execute agreements related to HUD funding, and make modifications as appropriate thereto, on behalf of the City.

ATTACHMENTS:

Description Upload Date Type File Name
FY 2023-24 Action Plan 4/17/2023 Exhibit FY_23-24_AAP_- _DRAFT_(City_Council_Draft).pdf

•
•
•
•
2023 - 24 Annual Action Plan
Performance Period: July 1, 2023 - June 30, 2024Page 131 of 424

HOMELESS SERVICES
$157,053

HOUSING REHAB
$135,000
2023 PROJECTED FUNDING HUD ENTITLEMENT FUNDSDuring FY 2023-24, the City of Garden Grove is projecting to utilize a total of $3,710,460 IN HUD grant funds to benefit low/moderate income residents through a variety of
programs and services.

The City of Garden Grove is an
administrative authority for the U.S.

Department of Housing and Urban
Development’s (HUD) Community
Development Block Grant (CDBG),
HOME Investment Partnership (HOME),
and Emergency Solutions Grant (ESG)
allocations.
$1,850,690 IN CDBG funding will be
programmed to benefit low/moderate
income residents, through housing
rehabilitation, senior services, fair
housing activities, infrastructure
improvements, and gang suppression
activities.
$737,254 IN HOME funding will be used to
develop affordable housing and provide
rental assistance to low-income
households.
$169,786 IN ESG funding will be used to
provide homeless services through street
outreach, emergency shelter, homeless
prevention, and rapid rehousing.

CARES ACT funding will continue to be
programmed to provide supportive
services to those affected by the
Coronavirus (COVID-19).

To view the full Annual Action Plan, visit: ggcity.org/neighborhood-improvement/reports

UNDUPLICATED

PERSONS SERVED
10,360

INDIVIDUALS
20 UNITS

HOUSING

REHABILITATED
7,300

INDIVIDUALS

COMMUNITY

OUTREACH &

EDUCATION

HOMELESS

ASSISTANCE
361

INDIVIDUALS

MEALS PROVIDED
61,086 MEALS
2023-24 Annual Action Plan
Performance Period: July 1, 2023 – June 30, 2024
PUBLIC

SERVICES
655 INDIVIDUALS
PUBLIC

IMPROVEMENTS
$1,600,000

AFFORDABLE

HOUSING
PUBLIC

SERVICES
$277,603

ECONOMIC

DEVELOPMENT
$420,679
$663,529 ECONOMIC

DEVELOPMENT
$420,679
PUBLIC

SERVICES
$277,603

GARDEN GROVE
•••••• • • • • ••••••
I'\ I'\ I'\ I'\
I'\ I'\ I'\ I'\ I'\
000000
rJOrJOrJ tOt
Annual Action Plan
2023
2 OMB Control No: 2506-0117 (exp. 09/30/2021)
City of Garden Grove 2022 Annual Action Plan
July 1, 2023 – June 30, 2024
Submitted to HUD on May 15, 2022

TABLE OF CONTENTS

Executive Summary
AP-05 Executive Summary – 24 CFR 91.200(c), 91.220(b) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 PR-05 Lead & Responsible Agencies – 91.200(b) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 AP-10 Consultation – 91.100, 91.200(b), 91.215(l) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 AP-12 Participation – 91.105, 91.200(c) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Expected Resources
AP-15 Expected Resources – 91.220(c) (1,2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Annual Goals and Objectives
AP-20 Annual Goals and Objectives – 91.420, 91.220(c)(3)&(e) . . . . . . . . . . . . . . . . . . . . . . . . . 21

Projects
AP-35 Projects – 91.220(d) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 AP-38 Projects Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 AP-50 Geographic Distribution – 91.220(f) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Affordable Housing
AP-55 Affordable Housing – 91.220(g) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 AP-60 Public Housing – 91.220(h) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 AP-65 Homeless and Other Special Needs Activities – 91.220(i) . . . . . . . . . . . . . . . . . . . . . . . . . 36 AP-75 Barriers to Affordable Housing – 91.220(j) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

AP-85 Other Actions – 91.220(k) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Appendices
Appendix A: Summary of Public Outreach
Appendix B: Maps of Projects
Appendix C: Emergency Solutions Grant Protocols

Annual Action Plan
2023
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Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The Consolidated Plan/Annual Action Plan
The City of Garden Grove 2020-2025 Consolidated Plan is a planning document that identifies and develops a strategy to address critical housing and community development needs that can be addressed through federal funding sources including Community Development Block Grants, HOME Investment Partnership Act funds, and Emergency Solutions Grants.

To implement the Consolidated Plan and address the adopted priorities, the City annually prepares an Action Plan to more specifically identify financial resources, priority programs and goals, as well as objectives for the fiscal year.

The Consolidated Plan and Action Plan were prepared using the eCon Planning Suite system developed by the U.S. Department of Housing and Urban Development (HUD). The system prescribes the structure and contents of this document, following HUD's Consolidated Planning regulations This Action Plan covers the period beginning July 1, 2023 through June 30, 2024 and focuses on the use of the three federal funding resources (CDBG, HOME, and ESG) as described below.

Community Development Block Grants (CDBG): The primary objective of this program is to develop viable urban communities by providing decent housing, a suitable living environment, and economic opportunities, principally for persons of lower income. CDBG funds are relatively flexible and can be used for a wide range of activities, including housing rehabilitation, homeownership assistance, lead-based paint detection and removal, acquisition of land and buildings, construction or rehabilitation of public facilities (including infrastructure), removal of architectural barriers to housing needs, public services, rehabilitation of commercial or industrial buildings, and loans or grants to businesses. The City of Garden Grove’s estimated annual entitlement of CDBG funds is $1,850,690.

HOME Investment Partnership Act (HOME): The HOME program provides federal funds for the development and rehabilitation of affordable rental and ownership housing for low- and moderate- income households. The program gives local governments the flexibility to fund a wide range of affordable housing activities through housing partnerships with private industry and non-profit organizations. HOME funds can be used for activities that promote affordable rental housing and homeownership by low- and moderate-income households, including building acquisition, new construction and reconstruction, moderate or substantial rehabilitation, homebuyer assistance, and tenant-based rental assistance. The City of Garden Grove’s estimated annual entitlement of HOME funds is $737,254.

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Emergency Solutions Grant (ESG): The ESG program provides homeless persons with basic shelter and essential supportive services, including rehabilitating or remodeling a building producing new shelter beds, operations and maintenance of a homeless facility, essential supportive services, and homeless prevention. The City of Garden Grove’s annual allocation of ESG funds is $169,786.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

This Consolidated Plan has established the following objectives over the life of the Plan (Program Years 2020-2025):
 Expand the City's affordable housing inventory by 5 units through new construction of affordable units for lower income households and 10 units through acquisition/rehabilitation of affordable un
its for lower income households;
 Provide rehabilitation assistance to 200 single-family homes;  Provide rental assistance to 134 very low- and extremely low-income households through the TBRA program;
 Assist 1,580 persons/households with homelessness-related issues;  Assist 3,500 persons through the provision of community services;  Create or retain approximately 20 jobs; and
 Improve low-income neighborhoods through infrastructure and public improvement projects.

3. Evaluation of past performance
The City of Garden Grove continually strives to improve its performance, as well as the performance of its funded agencies.

During FY 2022-23, the City estimates expending a total of $4,962,000 in HUD grant funds to meet the goals and objectives outlined in the 2020-2025 Consolidated Plan. The approximate expended amounts by grant are as follows:
 $2,700,000 in CDBG funds on administration, public services, capital projects, homeowner rehabilitation, and business assistance activities;
 $762,000 in HOME funds on administration and the development of affordable housing; and  $1,500,000 in ESG funds on administration and homeless service activities.

CDBG, HOME and ESG funds were targeted in four primary areas:

1. Development of decent and affordable housing;

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2. Provision of community and supportive services;

3. Improvement of public facilities and infrastructure; and

4. Expansion of economic opportunities and anti-poverty activities.

The performance of programs and systems are evaluated on a regular basis through Consolidated Annual Performance and Evaluation Reports (CAPERs). A more detailed summary of the City’s evaluation of past performance in previous Consolidated Annual Performance and Evaluation Reports (CAPERs) can be viewed on the City’s website at https://ggcity.org/neighborhood-improvement/reports

4. Summary of Citizen Participation Process and consultation process During its development, the Action Plan will be discussed in a publicly noticed NICC meeting where opportunity for public comment is provided. The draft plan will be made available for public review between March 24, 2023 and April 25, 2023 on the City's website. Public hearings were held before the NICC on April 17, 2023 and the City Council on April 25, 2023 to solicit public comments on the Draft FY2023-24 Action Plan. All meeting locations were accessible to persons with disabilities. The public review period and public meetings/hearings for the Draft FY2023-24 Action Plan were published in the Orange County News (English), Viet Bao (Vietnamese) and La Opinion (Spanish) on Friday, March 24, 2023.

5. Summary of public comments
Please see Appendix A for summary of public comments.

6. Summary of comments or views not accepted and the reasons for not accepting them N/A

7. Summary
The City of Garden Grove has undertaken diligent and good faith efforts to outreach to all segments of the community that may benefit from the CDBG, ESG, and HOME programs. The City of Garden Grove will continue to concentrate its resources for maximum impact and strive to address the needs, priorities, and goals identified in the 2020-2025 Consolidated Plan and the FY 2023-24 Action Plan.

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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency

CDBG Administrator GARDEN GROVE Community And Economic Development Department
HOME Administrator GARDEN GROVE Community and Economic Development Department
ESG Administrator GARDEN GROVE Community and Economic Development Department
Table 1 – Responsible Agencies

Narrative (optional)
The City’s CDBG, HOME, and ESG programs are administered by the City of Garden Grove Community and Economic Development Department's Neighborhood Improvement Division.

Program Descriptions
The Community Development Block Grant (CDBG) program was initiated by the Housing and Community Development Act (HCDA) of 1974. The primary objective of the program is to develop viable urban communities by providing decent housing, a suitable living environment, and economic opportunities, principally for persons of low and moderate income. Regulations governing the CDBG program also require that each activity undertaken with CDBG funds meet one of the following three broad national objectives:
 Benefit low- and moderate-income persons;
 Aid in the prevention or elimination of slums and blight; and  Meet other community development needs having a particular urgency.

The HOME Investment Partnership (HOME) program was created by the 1990 National Affordable Housing Act. The HOME program provides federal funds for the development and rehabilitation of affordable rental and ownership housing for low- and moderate-income households, replacing a series of programs previously funded by HUD. The program gives the grantee flexibility to fund a wide range of affordable housing activities through housing partnerships with private industry and non-profit organizations.

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The Emergency Solutions Grant (ESG) program provides homeless persons with basic shelter and essential supportive services. ESG funds can be used for a variety of activities, including rehabilitation or remodeling of a building to add new shelter beds, operations and maintenance of a homeless facility, essential supportive services, and homeless prevention.

Consolidated Plan Public Contact Information
Monica Covarrubias, Senior Program Manager
City of Garden Grove
Community and Economic Development Department
11222 Acacia Parkway, Garden Grove, CA 92840
(714) 741-5788
[email protected]

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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
As part of the Consolidated Plan development, the City undertook a comprehensive outreach program to solicit input from residents and beneficiaries of entitlement programs, and to consult with elected officials, City departments, and various organizations, agencies, and service providers to inform and develop the priorities and strategies contained in the Garden Grove 2020-2025 Consolidated Plan. The City has continued to keep these lines of communications open during the preparation of the FY 2023-24 Action Plan.

Provide a concise summary of the ju risdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
There has been input by residents, service providers, non-profit organizations, religious institutions, other city departments, and other agencies through a community survey and public hearings. These views are incorporated into the Garden Grove 2020-2025 Consolidated Plan and its programs. A total of 159 stakeholders, including: public and assisted housing providers and developers; private and governmental agencies; and health, mental health and service agencies were directly contacted and invited to participate in the planning process for Garden Grove.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The County of Orange Department of Housing and Community Services (HCS) coordinates the County Continuum of Care in response to the ongoing homeless needs in the region. A collaborative approach to addressing homelessness in Garden Grove dubbed United to End Homelessness was established in May 2019 uniting the five major sectors of the population: residents, businesses, non-profit organizations, faith-based groups and philanthropic organizations. The City of Garden Grove also participates in the Point in Time Survey that assesses the level of homelessness and an inventory of available local community resources to address homelessness in the county. The Neighborhood Improvement and Conservation Commission is an advisory body to the City Council that promotes citizen awareness, involvement, and support for neighborhood improvement and preservation for the community.

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Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Garden Grove is one of five jurisdictions that receive ESG funds directly within the County of Orange. To this end, the city contributes to the countywide CoC providing funding to:

1. Engage homeless individuals and families living on the street;

2. Improve the number and quality of emergency shelters for homeless individuals and families;

3. Help operate these shelters;

4. Provide essential services to shelter residents;

5. Rapidly re-house homeless individuals and families; and

6. Prevent families/individuals from becoming homeless.

The City allocates the resources to sub-recipients to rehabilitate and operate emergency and transitional shelters, provide essential social services, and prevent homelessness.

The City actively participates in the Orange County CoC by attending meetings to discuss how to establish performance measures that benefit the broader goals of the region. Garden Grove provides data for CoC surveys and relies heavily upon the CoC’s research and discussions to identify and address critical gaps in local care for the homeless. In doing so, the City is able to meet homeless needs in the community through assistance to providers and programs that offer emergency/transitional housing or homeless prevention services.

The Orange County CoC is the Homeless Management and Information System (HMIS) lead agency, also referred to as Orange County HMIS. This organization administers the HMIS for the region and sets a uniform standard for all homeless and at-risk service providers and agencies to submit client-level and demographic data for HUD reporting and local homeless strategies. All ESG-funded organizations enter information to the Orange County HMIS system.

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2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities 1 Agency/Group/Organization 211 ORANGE COUNTY
Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Health
Services-Education
Services-Employment
Service-Fair Housing
Services - Victims
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Market Analysis
Economic Development
Anti-poverty Strategy

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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
This organization provided direct input, helped to identify priority needs in the community, and participated in a community workshop for the Garden Grove 2020-2025 Consolidated Plan. 2 Agency/Group/Organization HELPING OTHERS PREPARE FOR ETERNITY Agency/Group/Organization Type Services-Children
Services-Victims of Domestic Violence
Services-Education
Services-Employment
What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs
Market Analysis
Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
This organization provided direct input, helped to identify priority needs in the community, and participated in a community workshop for the Garden Grove 2020-2025 Consolidated Plan. 3 Agency/Group/Organization Garden Grove Community Arts Society Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
This organization provided direct input, helped to identify priority needs in the community, and participated in a community workshop for the Garden Grove 2020-2025 Consolidated Plan. 4 Agency/Group/Organization Illumination Foundation
Agency/Group/Organization Type Services-homeless

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What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
This organization provided direct input, helped to identify priority needs in the community, and participated in a community workshop for the Garden Grove 2020-2025 Consolidated Plan. 5 Agency/Group/Organization Garden Grove United Methodist Church Agency/Group/Organization Type Community Church
What section of the Plan was addressed by Consultation? Housing Need Assessment Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
This organization provided direct input, helped to identify priority needs in the community, and participated in a community workshop for the Garden Grove 2020-2025 Consolidated Plan.

Table 2 – Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting No agency/ organization was left out of the consultation process.

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Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care County of Orange
The Orange County Point-in-Time count provided homeless data for the Consolidated Plan. The Orange County Ten-Year Plan to End Homelessness Strategic Plan is closely aligned with the goals of the CoC. Garden Grove is an administering agency for CoC and ESG funds in addition to the City's CDBG and HOME allocations.

City of Garden Grove
Housing Element
(2014-2021)
City of Garden Grove
Community and Economic
Development Department
The Housing Element serves as a policy guide to help the City meet existing and future housing needs. Both the Consolidated Plan and the Housing Element share common goals that address housing-related issues in the community.

Garden Grove
Proposed Biennial
Budget FY 2021-2022
City of Garden Grove
Finance Department
The Consolidated Plan is aligned with the City's annual budgets. Finance prepares annual strategies and financing to fulfill the Action Plan and by extension the overall Consolidated Plan.

Economic
Development
Strategic Plan, 2018
City of Garden Grove
Office of Economic
Development
The City of Garden Grove’s 2018 Economic Development Strategic Plan is a baseline assessment of existing conditions that drive economic investment and outlines strategic recommendations to address the community’s economic issues and opportunities.

Table 3 – Other local / regional / federal planning efforts

Annual Action Plan
2023
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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation . Summarize citizen participation process and how it impacted goal-setting

Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Public Hearing
Non-
targeted/broad
community
See Appendix A
(Neighborhood
Improvement
Conservation
Committee)
See Appendix A See Appendix A
2 Public Hearing
Non-
targeted/broad
community
See Appendix A (City
Council Meeting) See Appendix A See Appendix A
3 Newspaper Ad
Non-English
Speaking - Specify
other language:

Spanish

Non-
targeted/broad
community
See Appendix A See Appendix A See Appendix A

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Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
4 Newspaper Ad
Non-English
Speaking - Specify
other language:

Vietnamese

Non-
targeted/broad
community
See Appendix A See Appendix A See Appendix A
5 Newspaper Ad
Non-
targeted/broad
community
See Appendix A See Appendix A See Appendix A
6 Internet Outreach
Non-
targeted/broad
community
See Appendix A See Appendix A See Appendix A
Table 4 – Citizen Participation Outreach

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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
For the one-year period covering July 1, 2023 through June 30, 2024, the City has planned for the following allocations:
 $1,850,690 in CDBG funds
 $737,254 in HOME funds
 $169,786 in ESG funds
Garden Grove does not receive funding under the Housing Opportunities for Persons with AIDS (HOPWA) programs. In recent years, the levels of CDBG, HOME and ESG funds have been consistent.

In terms of program income, the City anticipates an unsteady stream of program income over the course of this Action Plan. During the past five years, the level of program income received varied from $30,000 in one year to over $90,000 in another. Program income received from of will re-programmed for similar loan activities in the same or similar programs from which the funds were originally provided.

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Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 4 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
$1,850,690 $0 $1,220,679 $3,071,369 $1,987,272
The amount of CDBG funds available during the planning
period is based on actual funds available.

Approximately, $267,949 of the FY 2023-24 CDBG
allocation will be left unallocated for potential use during the fiscal year. If unused by June 30, 2023, the City will program the funding during next fiscal year.

Approximately, $800,000 in unexpended prior year
resources will be carried over to complete the following infrastructure projects: Josephine/Acacia Street
Rehabilitation Project.

Approximately, $420,679 in unexpended prior year
resources will be carried over to fund the economic
development activities.

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Program Source
of
Funds
Uses of Funds Expected Amount Available Year 4 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
HOME public -
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily rental
new construction
Multifamily rental
rehab
New construction
for ownership
TBRA $737,254 $0 $0 $737,254 $683,486
The amount of HOME funds available during the planning
period is based on actual funds available.

ESG public -
federal
Conversion and
rehab for
transitional housing
Financial Assistance
Overnight shelter
Rapid re-housing
(rental assistance)
Rental Assistance
Services
Transitional housing $169,786 $0 $0 $169,786 $161,207
The amount of ESG funds available during the planning
period is based on actual funds available.

Table 5 - Expected Resources – Priority Table

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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Permanent Local Housing Allocation Program
In 2019, the City was awarded an annual allocation of Permanent Local Housing Allocation Program funds. The Permanent Local Housing Allocation Program is part of a 15-bill housing package aimed at addressing California’s housing shortage and high housing costs. The first year of the grant is designed to assist jurisdictions with planning and administration activities, including: updating the Housing Element, creating objective development standards, creating objective development standards for supportive housing, updating the City’s density bonus ordinance, creating development standards for hotel and motel conversions, updating the multi-family residential ordinance to allow by-right permanent supportive housing, and providing funding for the University of California, Irvine Housing Study.

Eligible program activities after the first year include predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, and rental housing that is affordable to extremely low-, very low-, low-, or moderate-income households; affordable rental and ownership housing that assists households earning up to 120% AMI, or 150% AMI in high-cost areas; matching portions of funds placed into local or regional housing trust funds; matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund; capitalized reserves for services connected to the preservation and creation of new permanent supportive housing; assisting persons who are experiencing or at risk of homelessness; accessibility modifications; efforts to acquire and rehabilitate foreclosed or vacant homes and apartments; homeownership opportunities; and matching funds invested by a county in an affordable housing development project.

Low-Moderate Income Housing Trust Fund
The City anticipates receiving approximately $13M into the LMIHAF over the 5-year Consolidated Plan period. Per State regulations, up to $250,000 per year may be expended to provide programs and services to homeless Garden Grove households. During FY 2022-2023, the City utilized $50,000 in LMIHAF monies to subsidize the services portion of a rental assistance program for homeless households as a part of the Homeless Emergency Assistance Rental Transition (HEART) Program. The City expects to extend this program throughout the 5-year Consolidated Planning period to reduce homelessness within the jurisdiction. Remaining LMIHAF monies will be expended to produce affordable housing for low-income residents throughout the City.

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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
The Successor Agency owns an 8-unit apartment complex located at 12602 Keel Street in Garden Grove. This location is currently being leased to the Orange County Community Housing Corporation (OCCHC) who offers the units to very-low-income families at an affordable rent. During FY 2023-24, the City will continue to monitor this project for compliance with rent/income limits to ensure Garden Grove residents have access to quality affordable housing.

Discussion
See responses above.

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Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Provide Decent
and Affordable
Housing
2020 2025 Affordable
Housing
Homeless
Non-Homeless
Special Needs
Citywide Increase, Improve, and
Preserve Affordable
Housing
Promote New
Construction of Affordable
Housing
Provide Rental Assistance
to Alleviate Cost Burden
CDBG:
$135,000
HOME:
$663,529
Homeowner Housing
Rehabilitated: 20 Household
Housing Unit
Tenant-based rental
assistance / Rapid Rehousing:
15 Households Assisted
2 Address the Needs
of Homeless
Individuals
2020 2025 Homeless Citywide Promote Programs to
Meet Homeless Needs
ESG:
$169,786
Tenant-based rental
assistance / Rapid Rehousing:
6 Households Assisted
Homeless Person Overnight
Shelter: 45 Persons Assisted
Homelessness Prevention: 15
Persons Assisted
Other: 75 Other

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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
3 Provide
Community and
Supportive
Services
2020 2025 Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
Citywide Preserve and Improve
Existing Supportive
Services
CDBG:
$277,603
Public service activities other
than Low/Moderate Income
Housing Benefit: 655 Persons
Assisted
4 Address Public
Facilities and
Infrastructure
Needs
2020 2025 Non-Homeless
Special Needs
Non-Housing
Community
Development
Citywide Address Public
Facilities/Infrastructure
Needs
CDBG:
$800,000
Public Facility or
Infrastructure Activities other
than Low/Moderate Income
Housing Benefit: 1,215
Persons Assisted
5 Promote Economic
Development and
Employment
2020 2025 Non-Housing
Community
Development
Citywide Promote Economic
Development and
Employment
CDBG:
$420,679
Jobs created/retained: 15
Jobs
Businesses Assisted: 17
6 Provide for
Planning and
Administration
Activities
2020 2025 Affordable
Housing
Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
Citywide Provide for Necessary
Planning and
Administration
CDBG:
$370,138
HOME:
$73,725
N/A
Table 6 – Goals Summary

Annual Action Plan
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23 OMB Control No: 2506-0117 (exp. 09/30/2021)

Goal Descriptions
1 Goal Name Provide Decent and Affordable Housing
Goal
Description
The City is focused on providing decent and affordable housing through a variety of programs as funding permits. Programs and activities to accomplish the City’s goal include: new construction of affordable housing; acquisition and/or rehabilitation activities; rehabilitation assistance programs; lead-based paint hazard reduction efforts; and home ownership assistance. 2 Goal Name Address the Needs of Homeless Individuals
Goal
Description
The City of Garden Grove will continue to use its funds to address homeless needs in the City in a manner that supports the countywide CoC system.
3 Goal Name Provide Community and Supportive Services
Goal
Description
The City will provide for a variety of community and supportive services, with a focus on crime awareness and prevention programs and senior services. Other services may be considered if funding is available. 4 Goal Name Address Public Facilities and Infrastructure Needs Goal
Description
The City will coordinate improvements to public facilities and infrastructure to improve living conditions for low -income residents and neighborhoods.
5 Goal Name Promote Economic Development and Employment Goal
Description
The City will promote greater employment opportunities and support of economic development activities throughout the city.

Annual Action Plan
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24 OMB Control No: 2506-0117 (exp. 09/30/2021)
6 Goal Name Provide for Planning and Administration Activities Goal
Description
The City will continue to administer the CDBG, HOME, and ESG programs in compliance with program regulations and requirements. To ensure the effective use of limited CDBG, HOME, and ESG funds, the City must allocate funding towards planning and monitoring of the programs.

The City complies with state and federal fair housing laws. To achieve fair housing goals, the City has contracted with a fair housing service provider to provide information, mediation, and referrals to residents. Garden Grove will strive to provide and maintain equal housing opportunities for all residents in the City, including special needs residents.

Annual Action Plan
2023
25 OMB Control No: 2506-0117 (exp. 09/30/2021)
Projects
AP-35 Projects – 91.220(d)
Introduction
The Fiscal Year (FY) 2023-24 Action Plan implements the fourth year of the 2020–2025 Consolidated Plan and addresses HUD consolidated planning requirements for the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) programs for the City of Garden Grove. This plan outlines the action steps that Garden Grove will use to address housing and community development needs in the City. The plan also includes a listing of activities that the City will undertake during FY 2023-24 (July 1, 2023 through June 30, 2024) that utilize CDBG, HOME and ESG funds.

The City makes its funding allocation decisions in part based on proposals received as part of the annual RFP process. Through this process, funds are awarded to eligible activities that support the goals and address the priority needs described in the Strategic Plan. While CDBG, HOME, and ESG funding allocations for FY 2023-24 will not address all of the community’s priority needs, allocations are focused toward specific projects addressing high community priorities and producing tangible community benefits.

Prior Year Funds Description
Home Repair Program - During FY 2022-23, the City funded the Home Repair Program with $120,000 in CDBG funds to assist 20 low-income residents with home repairs. The City plans to carry over any funding left over at the end of the fiscal year to support additional homeowners through the Home Repair Program.

Josephine/Acacia Street Rehabilitation Project - During FY 2022-23, the City funded the Josephine/Acacia Street Rehabilitation project utilizing approximately $800,000 in CDBG resources. The City plans to carry over any funding left over at the end of the fiscal year to complete the project.

Jobs 1st and Garden Grove Boost Program – During FY 23-24, the City is allocating $420,679 in prior year funds to the economic development activity. The City will continue administering the Jobs 1 st Program, which will be funded at $318,679 and is anticipated to create or retain 15 low income jobs in Garden Grove. Additionally, the City is implementing a microbusiness assistance program called the Boost Program, which will support microenterprise businesses currently in the childcare field. The Boost

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26 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program is anticipated to create or retain 23 low income jobs in Garden Grove.

Projects
# Project Name
1 Administration and Planning
2 Public Services
3 Public Facilities and Infrastructure
4 Affordable Housing
5 Owner-Occupied Housing Rehabilitation
6 Economic Development and Employment
7 ESG 23 Garden Grove
Table 7 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The major obstacle to addressing the underserved needs in the community is the lack of adequate funding, especially for affordable housing activities. With the dissolution of redevelopment in California and reduced state and federal funding levels, the City's ability to address the extensive needs in the community is seriously compromised.

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AP-38 Project Summary
Project Summary Information
1 Project Name Administration and Planning
Target Area Citywide
Goals Supported Provide for Planning and Administration Activities Needs Addressed Provide for Necessary Planning and Administration Funding CDBG: $370,138
HOME: $73,725
Description Provide for necessary planning and administration activities to address housing and community development needs in the City.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed
activities
N/A
Location Description N/A
Planned Activities Planning and public participation, contract design, management and monitoring, financial administration, and HUD communication to administer the City's CDBG and HOME programs. Garden Grove will strive to provide and maintain equal housing opportunities for all residents in the City, including special needs residents.
2 Project Name Public Services
Target Area Citywide
Goals Supported Provide Community and Supportive Services Needs Addressed Preserve and Improve Existing Supportive Services Funding CDBG: $277,603

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28 OMB Control No: 2506-0117 (exp. 09/30/2021)
Description Special Resource Team ($110,000) - The Police Department's Special Resource Team is responsible for providing response and outreach to homeless individuals. The main goal for the Special Resource Team is to get the homeless residents the services they need to get off of the streets.

Funding this organization will enhance safety in lower-income areas.

Senior Center Services ($147,603) - Provide one or more programs for seniors at the H. Louis Lake Senior Center. Programs include recreation and socialization, daily lunch, nutrition health education, and support for seniors.

Meals on Wheels ($20,000) - Provide raw food for congregate meals to Garden Grove residents citywide.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed
activities
Special Resource Team – 200 referrals
Senior Center Services - 300 individuals
Meals on Wheels - 155 individuals
Location Description Special Resource Team - Citywide
Senior Center Services - 11300 Stanford Avenue, Garden Grove, CA 92840.

Meals on Wheels - Citywide
Planned Activities Special Resource Team - The Police Department's Special Resource Team is responsible for providing response and outreach to homeless individuals. The main goal for the Special Resource Team is to get the homeless residents the services they need to get off of the streets.

Funding this organization will enhance safety in lower-income areas.

Senior Center Services - Provide one or more programs for seniors at the H. Louis Lake Senior Center. Programs include recreation and socialization, daily lunch, nutrition health education, and support for seniors.

Meals on Wheels - Provide raw food for congregate meals to Gard en Grove residents citywide.
3 Project Name Public Facilities and Infrastructure
Target Area
Goals Supported Address Public Facilities and Infrastructure Needs Needs Addressed Address Public Facilities/Infrastructure Needs

Annual Action Plan
2023
29 OMB Control No: 2506-0117 (exp. 09/30/2021)
Funding CDBG: $800,000
Description Josephine/Acacia Street Rehabilitation Project (FY 22-23 Project) Approximately $800,000 in CDBG funds will be carried over into FY 23-24 to complete the rehabilitation of local residential streets.

Marchand Avenue Street Rehabilitation Project
CDBG funds will be used to rehabilitate local residential streets.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed
activities
Josephine/Acacia Street Rehabilitation Project - Low/Mod Income Individuals Assisted: 3,050
Marchand Avenue Street Rehabilitation Project - Low/Mod Income Individuals Assisted: 1,215
Location Description Josephine/Acacia
Magnolia/Chapman
Planned Activities Josephine/Acacia Rehabilitation - CDBG funds will be used to rehabilitate local residential streets at Josephine/Acacia.

Marchand Rehabilitation - CDBG funds will be used to rehabilitate local residential streets at Magnolia/Chapman.
4 Project Name Affordable Housing
Target Area Citywide
Goals Supported Provide Decent and Affordable Housing
Address the Needs of Homeless Individuals
Needs Addressed Increase, Improve, and Preserve Affordable Housing Promote New Construction of Affordable Housing
Provide Rental Assistance to Alleviate Cost Burden
Promote Programs to Meet Homeless Needs
Funding HOME: $663,529

Annual Action Plan
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30 OMB Control No: 2506-0117 (exp. 09/30/2021)
Description New Construction of Affordable Housing ($206,765) - Facilitate predevelopment of new housing projects.

Acquisition/Rehabilitation of Affordable Housing ($206,764) - Dedication of affordable rental housing units in exchange for financial assistance for developers to acquire and/or rehabilitate properties.

Interval House HEART ($250,000) - Interval House will be funded at $250,000 of FY 22 -23 HOME funding that will be a ssist approximately 10 extremely low-income residents.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed
activities
Tenant Based Rental Assistance - 15 households.

Location Description Citywide.

Planned Activities New Construction of Affordable Housing - Facilitate predevelopment of new housing projects.

Acquisition/Rehabilitation of Affordable Housing - Dedication of affordable rental housing units in exchange for financial assistance for developers to acquire and/or rehabilitate properties.

Tenant Based Rental Assistance - TBRA for extremely low -income individuals and families.
5 Project Name Owner-Occupied Housing Rehabilitation
Target Area Citywide
Goals Supported Provide Decent and Affordable Housing
Needs Addressed Increase, Improve, and Preserve Affordable Housing Funding CDBG: $135,000
Description Home Repair Program ($ 135,000 CDBG) - The program provides a grant of up to $5,000 for minor home repairs including: plumbing, electrical, energy conservation activities, accessibility improvements, security and safety improvements, exterior refurbishing, and painting to eligible lower- income homeowners. Unexpended program funds will be carried over to assist additional low-income residents.

Target Date 6/30/2024

Annual Action Plan
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31 OMB Control No: 2506-0117 (exp. 09/30/2021)
Estimate the number
and type of families
that will benefit from
the proposed
activities
Home Repair Program - 20 households served
Location Description Citywide
Planned Activities Home Repair Program - The program provides a grant of up to $5,000 for minor home repairs including: plumbing, electrical, energy conservation activities, accessibility improvements, security and safety improvements, exterior refurbishing, and painting to eligible lower-income homeowners. 6 Project Name Economic Development and Employment
Target Area Citywide
Goals Supported Promote Economic Development and Employment Needs Addressed Promote Economic Development and Employment Funding CDBG: $420,679
Description JOBS 1st Program ($ 318,679) - During FY 2021 -22, the City funded the JOBS 1st to provide assistance to business owners looking to create or retain jobs. Approximately $318,679 in prior year CDBG funds will be used to fund the Jobs 1 st Program in FY 23 -24, w hich is projected to create/retain 15 jobs.

Boost Program ($102,000) – This is the first year the City is funding th e Boost P rogram to support local childcare providers serving low -income families by providing technical assistance and support to microenterprise businesses in Garden Grove . The program will assist 255 low income individuals’ access affordable childcare opportunities in the City , and will provide business support and technical assistance to 17 micro-enterprises.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed
activities
JOBS 1st Program - 15 Jobs Created and/or Retained.

Boost Program – 17 microenterprises assisted.

Location Description Citywide

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32 OMB Control No: 2506-0117 (exp. 09/30/2021)
Planned Activities Provide small business assistance loans and grants for job creation or retention.

Support local childcare providers serving low-income families by providing business and technical assistance and support.
7 Project Name ESG 23 Garden Grove
Target Area Citywide
Goals Supported Address the Needs of Homeless Individuals Needs Addressed Promote Programs to Meet Homeless Needs Funding ESG: $169,786
Description Emergency Solutions Grant - Provide street outreach, emergency shelter, rapid rehousing and homeless prevention services to the extremely low - income population in Garden Grove.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed
activities
Tenant-based rental assistance / Rapid Rehousing - 6 Households Assisted
Homeless Person Overnight Shelter – 45 Persons Assisted Homelessness Prevention – 15 Persons Assisted (5 households) Other - 75 Other
Location Description Citywide
Planned Activities Administration - $12,733
Administration Total (7.5% Cap) - $12,733

Street Outreach - $50,000
Emergency Shelter - $51,870
Shelter and Outreach Total (60% Cap-$102,418.80) - $101,871

Homeless Prevention - $20,000
Rapid-Rehousing - $30,089
Homeless Management and Information Systems - $5,094

Annual Action Plan
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33 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City has not established specific target areas to focus the investment of CDBG funds. Appendix B contains a map of block groups illustrating the lower-income areas in the City (defined as a block group where at least 51% of the population have incomes not exceeding 80% of the AMI). Investments in housing and community development services serving special needs populations and primarily lower-income persons will be made throughout the City. Housing assistance will be available to income-qualified households citywide.

Geographic Distribution
Target Area Percentage of Funds
Citywide 35
Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically The majority of the city of Garden Grove qualifies as a low- and moderate-income area. Therefore, given the extensive needs in the community, the City has not targeted any specific neighborhood for investment of CDBG and HOME funds. Instead, projects are evaluated on a case- by-case basis, while considering emergency needs, cost effectiveness, feasibility, and availability of other funding to address the specific needs.

Discussion
Refer to the discussion above.

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34 OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
The City plans to utilize HOME and CDBG funds to support its authorized housing activities, including the Home Improvement Grant Program, tenant-based rental assistance, as well as the acquisition/rehabilitation of affordable housing units.

One Year Goals for the Number of Households to be Supported Homeless 15
Non-Homeless 20
Special-Needs 0
Total 35
Table 9 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 15
The Production of New Units 0
Rehab of Existing Units 20
Acquisition of Existing Units 0
Total 35
Table 10 - One Year Goals for Affordable Housing by Support Type

Discussion
Refer to responses above.

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35 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-60 Public Housing – 91.220(h)
Introduction
The City of Garden Grove Housing Authority receives federal funds to facilitate the housing needs of persons from low-income households. The City does not operate or own public housing units. However, it disseminates rental assistance through the Section 8 vouchers. The City is currently serving approximately 2,200 households through the rental assistance program.

Actions planned during the next year to address the needs to public housing Not Applicable. The City of Garden Grove does not operate any public housing units.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not Applicable. The City of Garden Grove does not operate any public housing units.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not Applicable. The City of Garden Grove does not operate any public housing units.

Discussion
Refer to responses above.

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36 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
Homeless prevention services are identified as a high priority need in the 2020-2025 Consolidated Plan.

The City plans to address the needs of homeless individuals and those at risk of homelessness through allocation of ESG funds to support local efforts that prevent and address homelessness. The City of Garden Grove also administers the Homeless Emergency Assistance Rental Transition (HEART) Program, which forms part of the Comprehensive Four-Point Approach to End Homelessness. Through HEART, a portion of a household’s rent (including security and utility deposits) is paid while offering services to achieve self- sufficiency. The program aims to assist 10 households over a 12-month period. The City will also continue to participate in the Orange County Continuum of Care System for the Homeless.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
Garden Grove participates in the Orange County Continuum of Care (CoC) system. For the past several years, leadership and coordination of Orange County’s Continuum of Care planning process have been the shared responsibility of OC Partnership, 211 Orange County, and the OC Community Services. This public/nonprofit partnership helps ensure comprehensive and regional coordination of efforts and resources to reduce the number of homeless individuals and persons at risk of homelessness throughout Orange County. This group serves as the regional convener of the year-round CoC planning process and works as a catalyst for the involvement of the public and private agencies that make up the regional homeless system of care. The Orange County Continuum of Care system consists of 6 basic components:

1. Advocacy on behalf of those who are homeless or at-risk of becoming homeless;

2. A system of outreach, assessment, and prevention for determining the needs and conditions of an individual or family who is homeless;

3. Emergency shelters with appropriate supportive services to help ensure that homeless individuals and families receive adequate shelter and referrals;

4. Transitional housing to assist homeless individuals and families who are not prepared to make the transition to permanent housing and independent living;

5. Permanent housing or permanent supportive housing to help meet the long-term needs of homeless individuals and families; and

6. Reducing chronic homelessness in Orange County and addressing the needs of homeless families and individuals using motels to meet their housing needs.

During FY 2023-24, the City plans to fund street outreach services to reach out to unsheltered homeless people; connect them with emergency shelter, housing or critical services; and provide urgent non-

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facility-based care to unsheltered homeless people who are unwilling or unable to access emergency shelter, housing or an appropriate health facility.

Addressing the emergency shelter and transitional housing needs of homeless persons The City actively participates in the Orange County CoC by attending meetings to discuss how to establish performance measures that benefit the broader goals of the region. Consistent with the objectives of the countywide CoC, the City's Neighborhood Improvement Division has developed several strategies to address homelessness. Some of the tasks recently undertaken by the City include:

1. Point in Time Survey conducted by the County of Orange and City Net;

2. Development of a brochure for homeless persons that includes an inventory of local community resources; and

3. Collaborating with ESG entitlement jurisdictions within the County of Orange to discuss issues, concerns, and best practices for meeting the needs of the homeless population.

In addition, the City addresses the emergency and transitional housing needs of homeless persons through allocation of its ESG funds. Garden Grove will provide funding to Interval House, which provides domestic violence shelter and support services to victims of domestic violence. In addition, City Net, the City’s street outreach service provider will connect homeless individuals and families to local shelters and service providers.

The City mobilizes its Section 8 Housing Choice Voucher Program, to the extent possible, to address the needs of homeless individuals and families. The Housing Authority gives homeless families referred by social service and emergency/transitional shelter programs preference for Section 8 vouchers to assist in transitioning to stable and permanent housing.

The City plans to fund Interval House to provide short to medium term rental assistance for up to 24 months, including up to six months of rental arrears, to homeless individuals and families. Homeless individuals and families will be located in permanent housing while they are given services to increase their income. In addition, Interval House will provide housing relocation, stabilization, case management, legal services for housing needs, and credit repair assistance. All services are designed to seamlessly transition clients into suitable and stable permanent housing.

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38 OMB Control No: 2506-0117 (exp. 09/30/2021)
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
Interval House advocates are specialized in assisting clients with housing search and placement through established operational agreements with over 40 landlords. Clients may be immediately housed in local CoC shelters or access emergency homeless assistance through social services during housing search. All ineligible applicants are offered resources through 2-1-1 County.

As part of the efforts to provide housing for the homeless and those at risk of homelessness, the City of Garden Grove will award ESG funds to service providers who provide rental assistance through the HEART Program. Interval House administers the program and are aiming to assist 15 households over a 12-month period through providing a portion of a household’s rent (including security and utility deposits) while offering services to achieve self-sufficiency.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City works diligently to expand and conserve the affordable housing inventory, especially affordable rental housing that benefits the extremely low- and very low-income households who are most at risk of becoming homeless. Lower-income households referred to the Housing Authority by local transitional housing and emergency shelters are given priority for the Section 8 program. The City will allocate ESG funds to Mercy House to provide homeless prevention services in the form of short to medium term rental assistance for up to 24 months, including up to 6 months of arrears, to individuals and families at imminent risk of homelessness. The housing assistance provided will be located in permanent housing. In addition, funds for homeless prevention will also provide financial assistance such as rental application fees, security deposits and/or services such as case management, housing search and placement, and legal services.

Mercy House will engage persons in need of homeless prevention through referrals from 2-1-1 Orange County and will participate in the Orange County Homeless Provider Forum. To ensure that the most vulnerable are served, eligible households will be those at imminent risk of homelessness, who fall at or below 30% AMI, and have been served a notice of eviction. Mercy House will work with households to

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39 OMB Control No: 2506-0117 (exp. 09/30/2021)
increase income, find employment, and set a household budget that will prepare them for long-term stability and to prevent recidivism and homelessness.

There will also be continued rental assistance for persons experiencing homelessness and those at risk of being homeless through the Homeless Emergency Assistance Rental Transition (HEART) Program that Interval House administers. The HEART Program is part of Garden Grove’s Comprehensive Four -Point Approach to End Homelessness, which provides rental assistance for persons who are homeless, and those at risk of homelessness. In addition, while receiving services, case managers from Interval House will meet with the household receiving assistance regularly to encourage accomplishments of goals, money savings, and debt payoffs.

Discussion
Refer to responses above.

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40 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Development Fees - The fees the City charges to process and review plans for residential developments may increase the cost of building affordable housing in the jurisdiction. This may, in turn, affect rents, which may become fair market rents.

Development Review and Permit Processing - The review process for building permits can be a constraint to housing development if they place an undue burden on the developer. The longer housing projects take to be built or rehabilitated, the higher the development or rehabilitation cost may become. This could also affect the affordable housing stock due to conversion to market rents.

Environmental Review Process - Environmental factors such as the presence of sensitive biological resources and habitats or geological hazards can constrain residential development in a community by increasing costs and reducing the amount of land suitable for housing construction Legislative Barriers - AB 1482 legislation was voted into law to prevent arbitrary rental increases on lower- income households. However, due to the 85-day waiting period before the law came into effect on the 1st of January 2020, many tenants were given eviction notices so that their homes could be converted to market rents.

Financing - Economic conditions and national policies determine interest rates for borrowing money for residential developments as well as mortgage rates. This affects the ability to purchase or rehabilitate housing due to increased costs.

Infrastructure Constraints - Public facilities, particularly drainage and sewage, need to be updated and expanded constantly to accommodate the growing number of housing units. Deficiency in sewer capacity, as well as land designations for this essential infrastructure, reduces land that is available for housing development.

Environmental Constraints - The City of Garden Grove is located in a region with a seismic activity that may hinder the development of housing within certain areas. However, it is not located within an Alquist- Priolo Special Study Zone that would affect housing production. The Alquist-Priolo Earthquake Fault Zoning Act of 1972 prevents the construction of buildings used for human occupancy on the surface trace of active faults. The Act prohibits new construction of houses in California within these zones unless a comprehensive geologic investigation shows that the fault does not pose a hazard to the proposed structure.

The city of Garden Grove is within a flood zone, according to The Federal Emergency Management Agency (FEMA) maps. According to FEMA, the term "100-year flood" refers to the flood elevation level that has a 1% chance of being equaled or exceeded each year. There is a need for additional investment in flood

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prevention when developing residential units.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Market and governmental factors pose barriers to the provision of adequate and affordable housing.

These factors tend to disproportionately impact lower- and moderate-income households due to their limited resources for absorbing the costs. Garden Grove works to remove barriers to affordable housing by implementing a Housing Element that is consistent with California law and taking actions to reduce costs or provide offsetting financial incentives to assist in the production of safe, high-quality, affordable housing. The City is committed to removing governmental constraints that hinder the production of housing and offers a “one -stop” streamlined permitting process to facilitate efficient entitlement and building permit processing.

The City of Garden Grove has instituted additional actions aimed at reducing the impact of the public sector role in housing costs. City efforts to remove barriers to affordable housing include:

1. Periodical analysis and revision of the zoning code aimed at developing flexible zoning provisions in support of providing an adequate supply of desirable housing, such as mixed-use zoning standards and updates to the Housing Element;

2. Provision of affordable housing projects through acquisition and rehabilitation activities, and new construction of affordable housing units;

3. Establishing a streamlined service counter to reduce the processing time;

4. Density bonuses for affordable projects; and

5. Continued assessment of existing policies, procedures, and fees to minimize unnecessary delays and expenses to housing projects.

Also, the City will use its Analysis of Impediments to Fair Housing Choice (AI) report in coordination with other local jurisdictions. The AI has identified any potential impediments to fair housing and has established a Fair Housing Action Plan to outline steps to overcome any identified impediments.

Discussion:

Refer to responses above.

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42 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-85 Other Actions – 91.220(k)
Introduction:

This section discusses the City’s efforts in addressing underserved needs, expanding and preserving affordable housing, reducing lead-based paint hazards, and developing institutional structure for delivering housing and community development activities.

Actions planned to address obstacles to meeting underserved needs The major obstacle to addressing underserved needs is the lack of adequate funding, especially for affordable housing activities. With reduced state and federal funding levels, the City's ability to address the extensive needs in the community is seriously compromised. The City will strive to leverage available funds to overcome obstacles in meeting underserved needs. The City continues to use its 2021-2029 Housing Element, which includes a commitment to pursue state, federal, and other funding opportunities to increase the supply of safe, decent, affordable housing in Garden Grove for lower-income households (including extremely low-income households), which includes: senior citizens, disabled, homeless, and those at risk of homelessness.

Actions planned to foster and maintain affordable housing Garden Grove has several programs in place to increase and preserve the supply of affordable housing for lower-income households. One of these programs produces affordable housing through the acquisition and rehabilitation of existing housing units, as well as the construction of new units. In the past, the City has partnered with nonprofit organizations and housing developers to accomplish this goal. Increased sustainability of existing single-family housing is accomplished through the provision of grants to low- income residents and senior repairs homes.

Actions planned to reduce lead-based paint hazards
The City has an aggressive policy to identify and address lead-based paint hazards in HUD-funded housing rehabilitation projects. A licensed professional for detecting the presence of lead-based paint first inspects all housing units rehabilitated with federal funds. The City ensures lead-safe work practices are used to perform all rehabilitation where lead-based paint is identified. All homes identified as containing lead paint are tested post-rehabilitation to ensure the hazard has been mitigated.

Actions planned to reduce the number of poverty-level families Garden Grove continues to look for ways to expand economic activities to include all people, including those at or below the poverty line. In the past, the City has focused on the creation of jobs for low- and moderate-income persons through economic development in the Harbor Boulevard area. In recent years, the Jobs 1st Program was implemented as a resource for businesses to create or retain jobs. The Jobs 1st

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Program offers financial assistance to for-profit businesses in exchange for them to hire or retain at least one low-income full-time employee.

In addition, other essential elements of the City’s anti-poverty strategy include:

1. Section 8 Housing Choice Voucher Program;

2. Housing Choice Voucher Family Self Sufficiency Program;

3. Economic development programs;

4. Workforce Investment Board outreach and training programs;

5. Anti-crime programs;

6. Housing rehabilitation programs;

7. Creation of affordable housing; and

8. Homeless service programs.

Through these programs, the City is working to reduce the number of families living below the poverty line. The goals and strategies contained in this Consolidated Plan aim to fund housing, community development, and community services. In addition, the City will allocate up to 15% of its CDBG funds annually to public service agencies that offer supportive services in an effort to reduce poverty.

Actions planned to develop institutional structure
Successful program implementation requires coordination, both internally and with outside agencies. The City makes changes, as needed, to its staff assignments to address the administrative, planning, and reporting needs of CDBG, HOME, and ESG funds. Project management improvements have included strengthened project eligibility review and staff training of regulatory compliance and procedures. The City of Garden Grove Neighborhood Improvement Division of the Community and Economic Development Department serves as the lead agency in the administration and compliance of CDBG, HOME, and ESG programs and grant management. The Neighborhood Improvement Division coordinates activities related to CDBG, HOME, and ESG funds, including coordination of internal departments, outside agencies, and grant recipients.

The City's ongoing efforts in its institutional structure include strengthening project designs through negotiating stronger and more specific performance goals for project contracts. This includes ongoing education and technical assistance for program stakeholders including fellow City Departments implementing HUD-funded programs, outside contractors, Neighborhood Improvement and Conservation Commission, City Council, and the public. The City also amended the Citizen Participation Plan to make it more readable and to officially designate the City Council as the public hearing body.

Capacity building is another development component within the City's institutional structure. In addition to in-house training and development of improved management systems, the City will continue to participate in all HUD training offered locally. To gather more information, build staff knowledge, and seek regional solutions to regional problems, the City participates in regional efforts such as the Orange County

Annual Action Plan
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44 OMB Control No: 2506-0117 (exp. 09/30/2021)
Continuum of Care for the Homeless.

Actions planned to enhance coordination between public and private housing and social service agencies
Housing, supportive services, and community development activities are delivered by a number of public agencies, nonprofit entities, and private organizations. The City of Garden Grove will continue to function in a coordinating role between local non-profit service providers and other county, state, and federal organizations. To enhance coordination, the City participates in regional planning groups and forums to foster collaboration with other agencies and organizations.

Through collaboration, the City identifies common goals and strategies to avoid overlaps in services and programs and identify potential for leveraging resources. The City also continues to work with a wide range of public and community social service agencies to address the various needs of the community. The City also utilizes the services of 211 Orange County, whose mission is to help people in the community find the help they need by eliminating the barriers to finding and accessing social services.

Discussion:

Refer to responses above.

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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100%

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46 OMB Control No: 2506-0117 (exp. 09/30/2021)
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

The City of Garden Grove does not anticipate using forms of investment beyond what is listed in Section 92.205.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

The City of Garden grove does not anticipate using HOME funds for home-buyer activities during FY 2023-24.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

The City of Garden Grove does not anticipate using HOME funds for home-buyer activities during FY 2023-24.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

The City of Garden grove does not anticipate using HOME funds to refinance existing debt.

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47 OMB Control No: 2506-0117 (exp. 09/30/2021)
Emergency Solutions Grant (ESG)
Reference 91.220(l)(4)

1. Include written standards for providing ESG assistance (may include as attachment) Please see City of Garden Grove Protocols for Administering the Emergency Solutions Grant, included as Appendix C.

2. If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system.

The City of Garden Grove participates in the Orange County Continuum of Care system (CoC). The Orange County CoC has established the Orange County Homeless Management Information System (HMIS), an online database used by homeless and at-risk service providers that records demographic and service usage data and produces an unduplicated count of the people using those services.

3. Identify the process for making sub-awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith-based organizations).

The City, along with the cities of Anaheim, Irvine, Santa Ana and the County of Orange, has developed the Orange County ESG collaborative. During the 5-year Consolidated Plan cycle, the collaborative conducts an open and competitive Request for Proposal process for making sub-awards.

4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG.

The City consults with the Continuum of Care, which has former homeless individuals as members.

Subrecipients who run the shelters and the rapid re-housing programs in the community have former homeless individuals in their organizations who help shape policies and make decisions about services and programs that receive ESG funding.

5. Describe performance standards for evaluating ESG.

The performance standards for evaluating ESG are described in the Protocols for Administration of The Emergency Solutions Grant, included in Appendix C.

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APPENDIX A

SUMMARY OF PUBLIC OUTREACH

NOTICE OF PUBLIC COMMENT PERIOD AND PUBLIC HEARING
FOR PROPOSED FY 2023-24 ACTION PLAN

FOR USE OF HUD FUNDS

GARDEN GROVE NEIGHBORHOOD IMPROVEMENT AND CONSERVATION

COMMISSION
AND

GARDEN GROVE CITY COUNCIL

The City of Garden Grove is an Entitlement City for the U.S. Department of Housing and Urban Development's (HUD) Community Development Block Grant, HOME Investment Partnership Act, and Emergency Solutions Grant.

On April 17, 2023, at 6:30 p.m., the Garden Grove Neighborhood Improvement and Conservation Commission will hold a Public Hearing in the Council Chambers of the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, to consider the FY 2023-24 Action Plan, covering the period of July 1, 2023, through June 30, 2024.

This Action Plan will allocate approximately $3 million in new HUD funds.

On April 25, 2023, at 6:30 p.m., the City Council will also hold a Public Hearing in the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, to consider the FY 2023-24 Action Plan.

COVID-19: Please do not attend this meeting if you have had direct contact with someone who has tested positive for Covid-19, or if you are experiencing symptoms such as coughing, sneezing, fever, difficulty breathing or other flu-like symptoms.

Opportunity for Public Review and Comment

From March 24, 2023 through April 25, 2023, the City’s FY 2023-2024 Action Plan will be available for public review at the following location:

Please visit the City’s website at
https://ggcity.org/neighborhood-
improvement/reports to review the FY 2023-24 Action Plan, and please submit comments electronically to Timothy Throne at [email protected].

The Community and Economic Development Department will accept written and verbal comments until 3:00 p.m. on April 25, 2023. Please direct any questions or comments to Timothy Throne, at (714) 741-5144 or by email at [email protected] .

/s/ Teresa Pomeroy
City Clerk

Dated: 3/17/23
Publish: 3/24/23

AVISO DE AUDIENCIA PÚBLICA
REFERENTE AL PLAN DE ACCIÓN PROPUESTO PARA EL AÑO FISCAL 2023-2024

PARA EL USO DE FONDOS DE HUD

COMISIÓN DE MEJORIA Y CONSERVACIÓN DE VECINDARIOS DE GARDEN GROVE Y

CONSEJO MUNICIPAL DE GARDEN GROVE

La ciudad de Garden Grove es una ciudad habilitada para la subvención en bloque para el desarrollo comunitario (CDBG), la ley de asociación de inversión HOME (HOME) y la subvención para soluciones de emergencia (ESG) del Departamento de Vivienda y Desarrollo Urbano de los EE. UU. (HUD).

El 17 de abril del 2023, a las 6:30 pm, la Comisión de Conservación y Mejoramiento del Vecindario de Garden Grove llevará a cabo una Audiencia Pública el Centro de Reuniones Comunitarias, 11300 Stanford Avenue, Garden Grove, para considerar el Plan de Acción del año fiscal 2023- 24, que abarca el período del 1 de julio de l 2023 al 30 de junio de l 2024. Este Plan de A cción asignará aproximadamente $3 millones en nuevos fondos de HUD.

El 25 de abril del 2023, a las 6:30 p.m., el Concejo Municipal también llevará a cabo una Audiencia Pública en el Centro de Reuniones Comunitarias, 11300 Stanford Avenue, Garden Grove, para considerar el Plan de Acción del año fiscal 2023-24.

COVID-19: Por favor no asista a esta reunión si ha tenido contacto directo con alguien que dio positivo por Covid 19, o si tiene síntomas como tos, estornudos, fiebre, dificultad para respirar u otros síntomas similares a los de la gripe.

Oportunidad de revisión y comentarios públicos
Desde el 24 de marzo del 2023 al 25 de abril del 2023, el Plan de Acción de la ciudad para el año fiscal 2023-2024 estará disponible para revisión pública en la siguiente ubicación:

Por favor visite el sitio web de la ciudad en
https://ggcity.org/neighborhood-
improvement/reports para revisar el Plan de A cción del año fiscal 2023-2024 y envíe sus comentarios por vía electrónica a Monica Covarrubias en [email protected].

El Departamento de Desarrollo Económico y Comunitario aceptará comentarios escritos y verbales hasta las 3:00 p.m. el 25 de abril del 2023. Dirija cualquier pregunta o comentario a Monica Covarrubias, al (714) 741-5788 o por correo electrónico a [email protected] .

/s/ Teresa Pomeroy
City Clerk

Con fecha de: 3/17/23
Publicar: 3/24/23

THÔNG BÁO BUỔI ĐIỀU TRẦN CHO CÔNG CHÚNG
VỀ KẾ HOẠCH HÀNH ĐỘNG ĐỀ NGHỊ CHO NIÊN KHÓA 2023-24 VỀ
VIỆC DÙNG QUỸ HUD

ỦY BAN BẢO TRÌ VÀ CẢI THIỆN KHU XÓM GARDEN GROVE
VÀ
HỘI ĐỒNG THÀNH PHỐ GARDEN GROVE

Thành phố Garden Grove là một Thành Phố Đặc Quyền thuộc Ban Phát Triển Gia Cư và Đô Thị (HUD) Hoa Kỳ, Trợ Cấp Khu Phố Phát Triển Cộng Đồng (CDBG), Đạo Luật Cộng Tác Đầu Tư HOME (HOME), và các chương trình Trợ Cấp Giải Pháp Khẩn Cấp (ESG).

Vào ngày 17 tháng Tư, 2023, lúc 6:30 chiều, Ủy Ban Bảo Trì và Cải Thiện K hu Xóm Garden Grove sẽ tổ chức một buổi Điều Trần Công Khai tại Phòng Họp Hội Đồng Thành Phố, địa chỉ là 11300 Stanford Avenue, Garden Grove, để xem xét Kế Hoạch Hành Động cho niên khóa 2022-23, áp dụng cho thời kỳ từ 1 tháng Bảy, 20 23, cho tới ngày 30 tháng Sáu, 2024. Kế Hoạch Hành Động này sẽ cấp khoảng $3 triệu cho quỹ HUD mới.

Vào ngày 25 tháng Tư, 2023, lúc 6:30 chiều, Hội Đồng Thành Phố cũng sẽ tổ chức một buổi Điều Trần Công Khai tại Phòng Họp Hội Đồng, địa chỉ là 11300 Stanford Avenue, Garden Grove, để xem xét Kế Hoạch Hành Động cho niên khóa 2023-24.

Covid-19: Vui lòng không tham dự cuộc họp này nếu bạn đã tiếp xúc trực tiếp với người có kết quả xét nghiệm dương tính với Covid -19 hoặc nếu bạn đang có các triệu chứng như ho, hắt hơi, sốt, khó thở hoặc các triệu chứng cảm cúm khác.

Cơ Hội cho Công Chúng Xem Duyệt và Góp Ý

Từ ngày 24 tháng Ba, 2023 cho tới ngày 25 tháng Tư, 2023, Kế Hoạch Hành Động đề nghị cho niên khóa 2023-24 sẽ có sẵn để công chúng xem xét tại các địa điểm sau:

Vui lòng truy c ập https://ggcity.org/neighborhood-improvement/reports để xem xét s ửa đổi AP 2023-2024, và vui lòng g ửi ý kiến trực tiếp bằng cách email cho ông Timothy Throne tại [email protected].

Phòng Phát tri ển Kinh t ế và Cộng đồng sẽ chấp nhận các ý kiến bằng văn bản và bằng lời nói cho đến 3:00 giờ chiều ngày 25 tháng Tư, 2023. Vui lòng liên lạc ông Timothy Throne tại (714) 741-5144 nếu có bất kỳ câu hỏi hoặc nhận xét nào hoặc gởi qua email tại [email protected].

/s/ Teresa Pomeroy
Thư Ký Thành Phố

Ngày: 3/17/23
Ngày công bố: 3/24/23

Annual Action Plan
2023
49 OMB Control No: 2506-0117 (exp. 09/30/2021)

APPENDIX B

MAPS OF PROJECTS

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Low- and Moderate-Income Summary Data for Fiscal Year 2014.

LEGEND
Lower Income Areas
Lower Income concentration Is defined by Census Block Groups with 51 % of households that have incomes at or below 80% of the area median income (AMI)
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2015-2020 Consolidated Plan

Annual Action Plan
2023
50 OMB Control No: 2506-0117 (exp. 09/30/2021)

APPENDIX C

EMERGENCY SOLUTIONS GRANT PROTOCOLS

City of Garden Grove

Protocols for Administering
The Emergency Solutions Grant

City of Garden Grove

COMMUNITY DEVELOPMENT DEPARTMENT

NEIGHBORHOOD IMPROVEMENT DIVISION
11222 ACACIA PARKWAY
GARDEN GROVE, CA 92840

GARDEN GROVE

OVERVIEW
This document establishes protocols for administering the Emergency Solutions Program (ESG) and replaces previous protocols for the defunct Emergency Shelter Grants Program. The protocols herein incorporate changes in the ESG program pursuant to the Interim Rule (effective January 4, 2012), which established the regulations for the Emergency Solutions Grants Program (ESG). Unlike the forme r Emergency Shelter Grants Program that emphasized serving the needs of the homeless in emergency or transitional shelters, the focus of the ESG aims at “assisting people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness” (Interim Rule, Federal Register / Vol. 76, No. 233. p. 75954).

Regulatory Authority. The Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009, was promulgated on May 20, 2009, reauthorized and amended the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq) consolidating three homeless assistance programs into one grant program and revising the Emergency Shelter Grants program and renaming it as the Emergency Solutions Grants (ESG) program. The HEARTH Act also codifies into law the Continuum of Care planning process.

Effective January 4, 2012, the Homeless Emergency Assistance and Rapid Transition to Housing:

Emergency Solutions Grants Program and Consolidated Plan Conforming Amendments interim rule revised the regulations for the Emergency Shelter Grants program by establishing the regulations for the Emergency Solutions Grants program, which replaced the Emergency Shelter Grants program.

Objectives. The ESG Program provides funding to achieve these objectives:

 Engage homeless individuals and families living on the street;  Improve the number and quality of emergency shelters for homeless individuals and families;  Help operate these shelters;
 Provide essential services to shelter residents,
 Rapidly re-house homeless individuals and families, and  Prevent families/individuals from becoming homeless.

Beneficiary Eligibility
City staff will ensure compliance by subrecipients with the minimum eligibility criteria for ESG beneficiaries:
 For e ssential services related to street outreach, beneficiaries must meet the criteria under paragraph (1)(i) of the “homeless” definition under 24 CFR 576.2, namely:

An individual or family with a primary nighttime residence that is a public or private plac e not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or c amping ground;

 For emergency shelter, beneficiaries must meet the “homeless” definition in 24 CFR 576.2. (1) An individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
(i) An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings ,including a car, park, abandoned building, bus or train station, airport, or camping ground;
(ii) An individual or family living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state, or local government programs for low income individuals); or
(iii) An individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution; (2) An individual or family who will imminently lose their primary nighttime residence, provided that
:(i) The primary nighttime residence will be lost within 14 days of the date of application for homeless assistance;
(ii) No subsequent residence has been identified; and
(iii) The individual or family lacks the resources or support networks, e.g., family, friends, faith-based or other social networks, needed to obtain other permanent housing;
(3) Unaccompanied youth under 25 years of age, or families with children and youth, who do not otherwise qualify as homeless under this definition, but who:
(i) Are defined as homeless under section 387 of the Runaway and Homeless Youth Act (42 U.S.C. 5732a), section 637 of the Head Start Act (42 U.S.C. 9832), section 41403 of the Violence Against Women Act of 1994 (42 U.S.C. 14043e –2), section 330(h) of the Public Health Service Act (42 U.S.C. 254b(h)), section 3 of the Food and Nutrition Act of 2008 (7 U.S.C. 2012), section 17(b) of the Child Nutrition Act of 1966 (42 U.S.C. 1786(b)) or section 725 of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a);
(ii) Have not had a lease, ownership interest, or occupancy agreement in permanent housing at any time during the 60 days immediately preceding the date of application for homeless assistance;
(iii) Have experienced persist ent instability as measured by two moves or more during the 60-day period immediately preceding the date of applying for homeless assistance; and
(iv) Can be expected to continue in such status for an extended period of time because of chronic disabilities, chronic physical health or mental health conditions, substance addiction, histories of domestic violence or childhood abuse (including neglect), the presence of a child or youth with a disability, or two or more barriers to employment, which include the lack of a high school degree or General Education Development (GED), illiteracy, low English proficiency, a history of incarceration or detention for criminal activity, and a history of unstable employment; or

(4) Any individual or family who:
(i) Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or a family member, including a child, that has either taken place within the individual’s or family’s primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence;
(ii) Has no other residence; and
(iii) Lacks the resources or support networks, e.g., family, friends, faith based or other social networks, to obtain other permanent housing.

 For essential services related to emergency shelter, beneficiaries must be “homeless” and staying in an emergency shelter (which could include a day shelter).  For homelessness pr evention assistance, beneficiaries must meet the requirements described in 24 CFR 576.103par. That is, those who meet the criteria under “At Risk of Homelessness”, and who have an annual income below 30% of the median family income for the area. At Risk of Homelessness” means an individual or family who has an annual income below 30 percent of median family income for the area, as determined by HUD, and does not have sufficient resources or support networks.
 For rapid re -housing assistance, beneficiaries mu st meet requirements described in 24 CFR 576.104, that is:

Program participants who meet the criteria under paragraph (1) of the ‘‘homeless’’ definition in § 576.2 or who meet the criteria under paragraph (4) of the ‘‘homeless’’ definition and live in an emergency shelter or other place described in paragraph (1) of the ‘‘homeless’’ definition.

Further eligibility criteria may be established at the local level in accordance with 24 CFR 576.400(e).

Minimum Documentation. The following standards for docume nting homelessness are to be monitored by City staff.

Persons living on
the street
Certify that the persons
served reside on the street.

Provision of services (e.g., outreach, food, health care, clothing) to persons who reside on the streets and not i n shelters or other places meant for human habitation),
require the outreach or service worker to sign and date a general certification that:
 verifies that the services are going to homeless
persons, and
 indicates where the persons served reside.

Persons coming
from living on the
street (and into a
place meant for
human habitation)
Obtain information to indicate
that the participant is coming
from the street.

You must verify that an individual is coming from the street through:
 organizations or outreach workers who have assisted
him/her in the past;
 determining where the resident receives assistance
checks, if applicable; and/or
 other information regarding the participant’s recent
past activities.

Document your verification efforts! Your staff should
prepare a statement that is then signed and dated.

As a last resort, if you are unable to verify in this manner that the person is coming from living on the street, the participant or a staff member may prepare a short written statement about the participant’s previous living place and have the participant sign the statement and date it.

Persons coming
from
an emergency
shelter
Verify from the emergency
shelter staff that the
participant has been residing
at the emergency shelter.

You need to obtain from the referring agency a written, signed, and dated verification that the individual has been a resident of the emergency shelter.

Persons coming
from a transitional
housing
Verify with the transitional
housing staff that:

 the participant has been
residing at the
transitional housing; and

 the participant was living
on the streets or in an
emergency shelter prior
to living in the transitional
housing facility or was
discharged from an
institution or evicted prior
to living in the transitional
housing and would have
been homeless if not for
the transitional housing.

You must obtain from the referring agency two written,
signed, and dated verifications:

 a signed statement from the transitional housing staff indicating that the individual had been a resident there; and

 the referring agency’s written, signed, and dated
verification as to the individual’s homeless status when he/she entered their program.

If the referring agency did not verify the individual’s homeless status upon entry into their program, you will need to verify that status yourself. That is, in addition to the written, signed, and dated verification from the referring agency that the individual has been residing in the
transitional housing, you need to verify their status upon entry into transitional housing and document that status according to the instructions here.
(For example, if the person was living on the streets before moving into the transitional housing, you will need to obtain the documenta tion required under “Persons coming from
living on the street” above).

Persons being
evicted from a
private dwelling
Have evidence of the eviction
proceedings.

You need to obtain two types of information:

 Documentation of:
 the income of the participant;
 what efforts were made to obtain housing; and
 why, without the homeless assistance, the
participant would be living on the street or in an
emergency shelter.

 Documentation of one of the following:

 For formal eviction proceedings, evidence that the
participant was being evicted within the week
before receiving homeless assistance;
 Where a participant’s family is evicting, a signed
and dated statement from a family member
describing the reason for the eviction;
 Where there is no formal evi ction process (in
these cases, persons are considered evicted
when they are forced out of the dwelling unit by
circumstances beyond their control), two things
are needed:

 a signed and dated statement from the
participant describing the situation; and

 documentation and verification (through
written, signed, and dated statements) of
efforts to confirm that these circumstances
are true.

Persons from a
short term stay
(up to 30
consecutive days)
in an institution
who previously
resided
on the street or in
an emergency
shelter
Verify from the institution staff
that the participant has been
residing at the institution and
was homeless before entering
the institution
. You must obtain:

 written verification from the situation’s staff that the participant has been residing in the institution for less that 31 days; and

 information on the previous living situation. Preferably, this will be the institution’s written, signed, and dated verification on the individual’s homeless status when
he/she entered th e institution. If the institution’s staff did not verify the individual’s homeless status upon
entry into the institution, you will need to verify that status yourself, according to the instructions above
(i.e., if the person was living on the streets befo re
moving into the institution, you will need to obtain the documentation required under “Persons coming from
living on the street”).

Persons being
discharged from a
longer stay in an
institution
Verify from the institution staff
that the participant has been
residing at the institution and
will be homeless if not
provided with assistance.

You need to obtain signed and dated:

 evidence from the institution’s staff that the participant was being discharged within the week before receiving
homeless assistance; and

 documentation of the following:

 the income of the participant;
 what efforts were made to obtain housing; and
 why, without the homeless assistance, the
participant would be living on the street or in an
emergency shelter.

Persons flee ing
domestic violence
Verify that the participant is
fleeing a domestic violence
situation.

You must obtain written, signed, and dated verification from the participant that he/she is fleeing a domestic violence situation.

If the participant is unabl e to prepare the verification, you may prepare a written statement about the participant’s previous living situation, have the participant sign, and date it.

SALIENT ESG COMPONENTS
The following summarizes the five allowable ESG components and corresponding activities. Refer to Exhibit 1 for a detailed summation of ESG components, activities and allowable costs.

 Street Outreach. Essential Services necessary to reach out to unsheltered homeless individuals and families, connect them with emergency shelter, housing, or critical services, and provide them with urgent, non-facility-based care. Component services per 24 CFR 576.101 comprise the following:

 Engagement,
 Case management,
 Emergency health and mental health services,
 Transportation.

 Emergency Shelter. Per 24 CFR 576.102, ESG funds may be used to renovate a building to serve as an emergency shelter. Site must serve homeless persons for at least 3 or 10 years, depending on the cost and type of renovation (major rehabilitation, conversion, or other renovation). Note: Property acquisition and new construction are ineligible.

 Essential Services for individuals and families in emergency shelter. Component services generally consist of case management, childcare, education services, employment assistance and job training, outpatient health services, legal services, life skills training, mental health services, substance abuse treatment services, and transportation.

 Shelter Operations, including maintenance, rent, security, fuel, equipment, insurance, utilities, and furnishings.

 Relocation assistance for persons displaced by a project assisted with ESG funds.

 Homelessness Prevention. Housing relocation and stabilization services and/or short and/or medium-term rental assistance necessary to prevent the individual or family from moving into an emergency shelter or another place described in paragraph (1) of the “homeless” definition in § 576.2.

Component services and assistance generally consist of short-term and medium-term rental assistance, rental arrears, rental application fees, security deposits, advance payment of last month's rent, utility deposits and payments, moving costs, housing search and placement, housing

stability case management, mediation, legal services, and credit repair. For specific requirements and eligible costs, see 24 CFR 576.103, 576.105, and 576.106.

 Rapid Re-Housing. Housing relocation and stabilization services and short and/or medium-term rental assistance as necessary to help individuals or families living in an emergency shelter or other place described in paragraph (1) of the “homeless” definition move as quickly as possible into permanent housing and achieve stability in that housing.

Component services and assistance generally consist of short-term and medium-term rental assistance, rental arrears, rental application fees, security deposits, advance payment of last month's rent, utility deposits and payments, moving costs, housing search and placement, housing stability case management, mediation, legal services, and credit repair. For specific requirements and eligible costs, see 24 CFR 576.104, 576.105, and 576.106.

The following chart summarizes the ESG components and related activities:

Components
ESG Eligible Activities
Renovation/
Rehab
Essential
Services
Operations
Housing
Relocation &
Stabilization/
Financial
Assistance
Housing
Relocation &
Stabilization/
Financial
Services
Rental
Assistance
Street Outreach 
Shelter   
Homeless Prevention   
Rapid Re-Housing   

ESG funds are also used for the following:

 HMIS. Grant funds may be used for certain Homeless Management Information System (HMIS) and comparable database costs, as specified at 24 CFR 576.107.  Administration. Pursuant to 24 CFR 576.108.,u p to 7.5% of a recipient’s fiscal year grant can be used for administrative activities, such as general management, oversight, coordination, and reporting on the program. State recipients must share administrative funds with their subrecipients who are local governments and may share with their subrecipients who are nonprofit organizations.

SALIENT MONITORING COMPONENTS
City staff will monitor subrecipients to ensure compliance with ESG requirements outlined below.

The Eligibility Evaluation form and the Subrecipient Agreement will include the following performance objective and performance outcome by ESG activity category.

ESG Activity
Category in IDIS
Performance Objective Performance Outcome
Create
Suitable Living
Environments
Provide Decent
Affordable
Housing
Availability/
Accessibility Affordability
Shelter  
Street Outreach  
Homeless Prevention  
Rapid Re-Housing  

Obligation & Expenditure Deadlines
In accordance with 24 CFR 576.203, the City is to adhere to the following deadlines:

ESG Timeliness Requirement Timeframe
Obligate funds (from the date HUD signs the grant agreement) 60 Days Select subrecipient organizations 120 Days
Reimburse subrecipient organizations 30 Days
Expend all ESG funds 2 Years

In addition, an Emergency Shelter facility must be maintained and used for the homeless based upon minimum time periods (See 24 CFR 576.102(c)(1)) according to the types of activities assisted with ESG funds. Emergency Shelter Facilities (24 CFR 576.2) comprise facilities primarily intended to provide a
temporary shelter for the homeless in general or for specific populations of the homeless and which do not require occupants to sign leases or occupancy agreements.

Emergency Shelter
Activities Timeframe
Major Rehabilitation 10 years after the date the building is first occupied by a homeless individual or family after the completed Rehabilitation, if Rehabilitation costs exceed 75 percent (75%) of the value of the building before Rehabilitation. A recorded deed or use restriction is required.

Conversion 10 years after the date the building is first occupied by a homeless individual or family after the completed Conversion, if Conversion costs exceed 75 percent of the value of the building after Conversion. A recorded deed or use restriction is required.

Renovation 3 years after the date the building is first occupied by a homeless individual or family after the completed Renovation.

Shelter Operations or
Essential Services
Term of the Standard Agreement, without regard to a particular site or structure, so long as the Applicant serves the same type of persons (e.g., families with children, unaccompanied youth, veterans, disabled individuals, or victims of domestic violence) or persons in the same geographic area.

GENERAL REQUIREMENTS
Along with monitoring activity eligibility, cost eligibility and proper documentation to support beneficiary eligibility, City staff will also ensure compliance with the following general requirements.

 Uniform Administrative Requirement. ESG regulations at 24 CFR 576.407(c) require the governmental agencies apply 24 CFR Part 85, except for 24 CFR 85.24 and 85.42 , and program income is to be used as match under 24 CFR 85.25 (g). The requirements of 24 CFR Part 84 apply to Private Nonprofit subrecipien ts, except for 24 CFR 84.23 and 84.53 , and program income is to be used as the non-Federal share under 24 CFR 84.24 (b).

 Homeless Participation. Under 24 CFR 576.405 the City is ensure subrecipients provide for the participation of not less than one homeless individual or formerly homeless individual on the Board of Directors or other equivalent policy-making entity, to the extent that the entity considers and makes policies and decisions regarding any facilities, services or other assistance that receives funding under ESG.

 Program Termination . The City will review the termination/denial policy in each subrecipient’s Written Standards to verify that the following minimal components are included : a progressive discipline warning system, written notices, a formal appeal process, and consideration of the appeal by someone not involved in the original termination. Staff will also monitor each subrecipient’s compliance with ESG regulations at 24 CFR 576.402 to ascertain whether persons or families receiving assistance who violate program requirements are terminated only in the most severe cases. The subrecipient is required to terminate assistance in accordance with a formal process that has been established and that recognizes the rights of individuals or families affected.

City staff will monitor compliance with the following area-wide systems coordination requirements pursuant to 24 CFR 576.400.

 Consultation with CoCs. Staff will assist s ubrecipients are to consult with the CoC to (1) determine how ESG funds will be allocated in that region; (2) identify the performance standards for evaluating the outcomes of projects and activities; and (3) identify the funding, policies and procedures for the administration and operation of the HMIS, if appropriate

 Coordination with Other Targeted Homeless Services . City staff will monitor subrecipients to verify that other programs are targeted to homeless people in the area covered by the CoC to provide a strategic, community-wide system to prevent and end homelessness for that area.

 System and Program Coordination with Mainstream Resources . The subrecipient is to coordinate and integrate ESG-funded activities with mainstream housing, health, social services, employment, education, and youth programs for whi
ch families and individuals at risk of
homelessness and homeless individuals and families may be eligible.

 Centralized or Coordinated Assessment . Each ESG-funded subrecipient is to work with the CoC to ensure the screening, assessment and referral of participants are consistent with the Written Standards. A Victim Service Provider may choose not to use the CoC Centralized or Coordinated Assessment System.

 Written Standards .Once the CoC has developed Written Standards in accordance with the requirements outlined in 24 CFR 576.400(e)(2)(3), Each subrecipient is to use the CoC ’s Written Standards.

 Participation in HMIS. The subrecipient is to ensure that data on all persons served and all activities assisted under ESG are entered into the applicable community-wide HMIS in the area in which those persons and activities are located, or a comparable database in accordance with HUD’s standards on participation, data collection and reporting under a local HMIS. If the subrecipient is a Victim Service Provider or a Legal Services Provider, it may use a comparable database that collects client level data over time (i.e., longitudinal data) and generates unduplicated aggregate reports based on the data. Information entered into a comparable database must not be entered directly into or provided to an HMIS.

City staff will monitor each subrecipient ’s compliance with other federal and state requirements set forth at 24 CFR 576.406-576.408.

 Per 24 CFR 576.407(a), the subrecipient is to adhere to the requirements in 24 CFR Part 5, Subpart A, including the nondiscrimination and equal opportunity requirements at 24 CFR 5.105(a).

Section 3 of the Housing and Urban Development Act of 1968, 12 U.S.C. 41701u, and implementing regulations at 24 CFR Part 135 apply, except that homeless individuals have priority over other Section 3 residents in accordance with 24 CFR 576.405(c).

 Faith-Based Activities. Religious organizations may receive ESG funds if agreeable to providing all eligible ESG activities in a manner that is in accordance with 24 CFR 576.406. ESG funds may not be used for the rehabilitation of structures if those structures are used for inherently religious activities. Where a structure is used for both eligible and inherently religious activities, funds may not exceed the cost of those portions of the rehabilitation that are attributable to eligible activities in accordance with the federal cost accounting requirements. Sanctuaries, chapels, or other rooms the religious congregation uses as its principal place of worship are ineligible for ESG-funded improvements. Disposition of real property after the term of the grant, or any change in use of the property during the term of the grant, is subject to government-wide regulations governing real property disposition (See 24 CFR Parts 84 and 85).

 Organizations that are religious or faith-based are eligible to receive ESG funds but may not engage in inherently religious activities, such as worship, religious instruction, or proselytization as part of the programs or services funded under ESG. Refer to 24 CFR 576.406 for additional details.

 Affirmative Outreach. As required under 24 CFR 576.407(b), the subrecipient is to establish procedures that ensure the use of the facilities, assistance, and services are available to all on a nondiscriminatory basis.

 Displacement, Relocation, and Acquisition . In accordance with 24 CFR 576.408 , the displacement of persons as a result of a Components/Activities assisted with ESG funds must be provided Relocation Assistance pursuant to the URA and 49 CFR Part 24. Temporary relocation is not permitted. No tenant occupant of housing (a dwelling unit) that is converted into an Emergency Shelter may be required to relocate temporarily for a Component/Activity assisted with ESG funds or be required to move to another unit in the same building/complex. The acquisition of real property, whether funded privately or publicly, for a Component/Activity assisted with ESG funds is subject to the URA and the federal government-wide regulations at 49 CFR Part 24, Subpart B.

Refer to 24 CFR 576.408 for additional details.

 Match. City staff will monitor matching contributions from each subrecipient to verify that the amount of match equals the amount of ESG funds received p er 24 CFR 576.201, and that the

match sources include any federal source other than the ESG Program, as well as State, local, and private sources (see 24 CFR 576.201).

 Shelter and Housing Standards. City staff will require per 24 CFR 576.403 that any ESG- assisted shelter to meet minimum Habitability Standards. Shelters renovated with ESG funds, are to meet State or local government Safety and Sanitation Standards, as applicable, include energy- efficient appliances and materials, as well as incorporate lead- based paint remediation and disclosure requirements.

 Recordkeeping and Reporting Requirements. City staff will monitor subrecipients have written policies and procedures to ensure that ESG funds are used in accordance with requirements at 24 CFR 576.500. In addition, sufficient records must be established and maintained to enable HCD and HUD to determine whether ESG requirements are being met. Refer to for additional details. (24 CFR 576.500):
 Homeless status. F ollow written intake procedures to ensure compliance with the homeless definition in § 576.2. The procedures must require documentation at intake of the evidence relied upon to establish and verify homeless status.
 At risk of homelessness status . For each individual or family who receives ESG homelessness prevention assistance, the records must include the evidence relied upon to establish and verify the individual or family's “at risk of homelessness” status. This evidence must include an intake and certification form that meets HUD specifications.

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 Determinations of ineligibility. For each individual and family determined ineligible to receive ESG assistance, the record must include documentation of the reason for that determination.  Annual income. For each program participant who receives homelessness prevention assistance, or who receives rapid re-housing assistance longer than one year  Income evaluation form completed by the subrecipient; and  Source documents for the assets held by the program participant and income received over the most recent period ( e.g., wage statement, unemployment compensation statement, public benefits statement, bank statement);
 If source documents are unobtainable, a written statement by the relevant third party (e.g., employer, government benefits administrator) or the written certification by the subrecipient's intake staff of the oral verification by the relevant third party of the income the program participant received over the most recent period for which representative data is available; or
 If source documents and third party verification are unobtainable, the written certification by the program participant of the amount of income the program participant received for the most recent period repr esentative of the income that the program participant is expected to receive over the 3 -month period following the evaluation.
 Program participant records. In addition to evidence of homeless status or “at risk of homelessness” status, as applicable, recor ds must be kept for each program participant that document:
 The services and assistance provided to program participant, including the security deposit, rental assistance, and utility payments made on behalf of the program participant;
 Compliance with the applicable requirements for providing services and assistance to t program participant under the program components and eligible activities provisions at § 576.101 through §576.106, the provision on determining eligibility and amount and type of assistance at § 576.401(a) and (b) , and the provision on using appropriate assistance and services at § 576.401(d) and (e); and
 Where applicable, compliance with the termination of a ssistance requirement in § 576.402.
 Centralized or coordinated assessment systems and procedures. Documentation evidencing written intake procedures for, the centralized or coordin ated assessment system(s) developed by the CoC.
 Rental assistance agreements and payments. The records must include copies of all leases and rental assistance agreements for the provision of rental assistance, documentation of payments made to owners for the provision of rental assistance, and supporting documentation for these payments, including dates of occupancy by program participants.  Utility allowance. The records must document the monthly allowance for utilities (excluding telephone) used to determine compliance with the rent restriction.

 Shelter and housing standards. Documentation of compliance with the shelter and housing standards in § 576.403, including inspection reports.
 Emergency shelter facilities. The amount and type of assistance provided to each emergency shelter.
 Services and assistance provided. Types of essential services, rental assistance, and housing stabilization and relocation services and the amounts s pent on these services and assistance. Subrecipients that are units of general-purpose local government must keep records to demonstrate compliance with the maintenance of effort requirement, including records of the unit of the general-purpose local government's annual budgets and sources of funding for street outreach and emergency shelter services.  Coordination with C oC and other programs. Document their compliance with the requirements of § 576.400 for consulting with the C oC and coordinating and integrating ESG assistance with programs targeted toward homeless people and mainstream service and assistance programs.
 HMIS. Records of the participation in HMIS or a comparable database by all projects.  Matching. The recipient must keep records of the source and use of contributions made to satisfy the matching requirement in § 576.201. The records must indicate the particular fiscal year grant for which each matching contribution is counted. The records must show how the value placed on third party, noncash contributions was derived. To the extent feasible, volunteer services must be supported by the same methods that the organization uses to support the allocation of regular personnel costs.
 Conflicts of interest. Records to show compliance with the organizational conflicts -of-interest requirements in § 576.404(a), a copy of the personal conflicts of interest policy or codes of conduct developed and implemented to comply with the requirements in § 576.404(b), and records supporting exceptions to the personal conflicts of interest prohibitions.  Homeless participation. Document compliance with the homeless participation requirements under § 576.405.
 Faith-based activities. Document compliance with the faith -based activities requirements under § 576.406.
 Other Federal requirements. Document compliance with the Federal requirements in § 576.407, as applicable, including:
 Records demonstrating compliance with the nondiscrimination and equal opportunity requirements under § 576.407(a), including data concerning race, ethnicity, disability status, sex, and family characteristics of persons and households who are applicants for, or program participants in, any program or activity funded in whole or in part with ESG funds and the affirmative outreach requirements in § 576.407(b).  Records demonstrating compliance w ith the uniform administrative requirements in 24 CFR part 85(for governments) and 24 CFR part 84 (for nonprofit organizations).  Records demonstrating compliance with the environmental review requirements, including flood insurance requirements.

 Certifications and disclosure forms required under the lobbying and disclosure requirements in 24 CFR part 87.
 Relocation. Document compliance with the displacement, relocation, and acquisition requirements in § 576.408.
 Financial records.
 Supportive documentation for all costs charged to the ESG grant.  Documentation showing that ESG grant funds were spent on allowable costs in accordance with the requirements for eligible activities under § 576.101-§576.109 and the cost principles in OMB Circulars A-87 (2 CFR part 225) and A-122 (2 CFR part 230).  Records of the receipt and use of program income.
 Documentation of compliance with the expenditure limits in § 576.100 and the expenditure deadline in § 576.203.
 Subrecipients and contractors.
 The recipient must retain copies of all solicitations of and agreements with subrecip ients, records of all payment requests by and dates of payments made to subrecipients, and documentation of all monitoring and sanctions of subrecipients, as applicable. If the recipient is a State, the recipient must keep records of each recapture and dis tribution of recaptured funds under § 576.501.
 The recipient and its subrecipients must retain copies of all procurement contracts and documentation of compliance with the procurem ent requirements in 24 CFR 85.36 and 24 CFR 84.40-84.48.
 The recipient must ensure that its subrecipients comply with the recordkeeping requirements specified by the recipient and HUD notice or regulations.  Confidentiality.
 Written procedures to ensure:
□ All records containing personally identifying information of any individual or family who applies for and/or receives ESG assistance will be kept secure and confidential; □ The address or location of any domestic violence, dating violence, sexual assault, or stalking shelter project assisted under the ESG will not be made public, except with written authorization of the person responsible for the operation of the shelter; and □ The address o r location of any housing of a program participant will not be made public, except as provided under a preexisting privacy policy of the recipient or subrecipient and consistent with state and local laws regarding privacy and obligations of confidentiality.
□ Written confidentiality procedures.
 Period of record retention. All records pertaining to each fiscal year of ESG funds must be retained for the greater of 5 years or the period specified below. □ Documentation of each program participant's qualification as a family or individual at risk of homelessness or as a homeless family or individual and other program participant records must be retained for 5 years after the expenditure of all funds from the grant under which the program participant was served;

□ Where ESG funds are used for the renovation of an emergency shelter involves costs charged to the ESG grant that exceed 75 percent of the value of the building before renovation, records must be retained until 10 years after the date that ESG funds are first obligated for the renovation; and
□ Where ESG funds are used to convert a building into an emergency shelter and the costs charged to the ESG grant for the conversion exceed 75 percent of the value of the building after conversion, records must be retained u ntil 10 years after the date that ESG funds are first obligated for the conversion.
 Access to records.
 Federal government rights. Notwithstanding the confidentiality procedures established under paragraph (w) of this section, HUD, the HUD Office of the Ins pector General, and the Comptroller General of the United States, or any of their authorized representatives, must have the right of access to all books, documents, papers, or other records pertinent to the ESG grant, in order to make audits, examinations, excerpts, and transcripts. These rights of access are not limited to the required retention period but last as long as the records are retained.
 Public rights. Provide citizens, public agencies, and other interested parties with reasonable access (consis tent with state and local laws regarding privacy and obligations of confidentiality and the confidentiality requirements in this part) to records regarding any uses of ESG funds the recipient received during the preceding 5 years.  Reports. The recipient mu st collect and report data on its use of ESG funds in the Integrated Disbursement and Information System (IDIS) and other reporting systems, as specified by HUD. The recipient must also comply with the reporting requirements in 24 CFR parts 85 and 91 and the reporting requirements under the Federal Funding Accountability and Transparency Act of 2006, ( 31 U.S.C. 6101 note), which are set forth in appendix A to 2 CFR part 170.

THE MONITORING PROCESS
Monitoring of ESG-assisted activities takes place on a quarterly and annual basis.

Quarter Reports
Each quarter, subrecipients submit an ESG Subgrantee Report (Exhibit 2), which City staff use to monitor performance measured against the requirements initially outlined in the Eligibility Evaluation (Exhibit 3) and Subrecipient Agreement (Exhibit 4).

Desk Audit
Desk reviews are done at the City and entail a review of reports and other documentation that are submitted to the City that help the City understand how well a project is managed, and whether it is achieving its goals and compliance obligations.

At the close of each program year, City staff issue a monitoring letter (Exhibit 5: Monitoring Notification Letter: On-Site Visit or Exhibit 6: Annual Monitoring Notification Letter: Desk Audit) will be sent to the subrecipient transmitting the following documents to be completed and returned to the City prior to the scheduled monitoring visit:


Monitoring Notification Letter: Desk Audit
A Monitoring Notification Letter: Desk Audit will be sent to the owner/property manager detailing the salient terms of the Subrecipient Agreement that will be the source of monitoring.

 Monitoring Checklist
This report collects information as a basis for conclusions to be included in the Monitoring Summary letter and follow-up (Exhibit 7: Monitoring Checklist).

 Monitoring Summary
A Monitoring Summary Letter will be provided to the subrecipient that serves as the formal notification of the results of the monitoring. All negative conclusions will be considered a finding or concern with a specific required corrective action. A copy is retained in the Project monitoring file.

 A “finding” is a deficiency in project performance evidencing an unmet statutory or regulatory requirement.

 A “concern” relates to project performance -requiring improvement before becoming a finding.

The subrecipient is to provide a written response within 30 days of the date of the Monitoring Summary letter. Upon completion of all corrective actions, a letter is sent to the owner/ property
manager stating that the monitoring findings and concerns have been closed. A copy is retained in the Project monitoring file.

ON-SITE VISIT
On-site monitoring enables the City to conduct a more in-depth level of review than the desk review and entails a visit to the office of the owner or property manager to review documents and source information, as well as observe operations. On-site monitoring is necessary when the risk analysis or desk review suggests that there may be problems, or if a protracted period of time has elapsed since the last visit.

The following steps are to be taken when monitoring on-site:

 Monitoring Notification Letter: On-Site Visit
A Monitoring Notification Letter: On-Site Visit will be sent to the owner/property manager at least two weeks in advance of the monitoring visit. The letter will detail the salient terms of the Subrecipient Agreement that will be the source of monitoring. The letter will also notify the owner/property manager of the date and time of an interview that will be conducted to make sure that the owner and/or manager thoroughly understands the purpose, scope, and schedule for the monitoring.

In addition to the aforementioned reports, these items also are to be reviewed:


Monitoring Summary
After the monitoring visit, a Monitoring Summary letter is forwarded to the subrecipient that serves as the formal notification of the results of the monitoring. All negative conclusions are considered a finding or concern with a specific required corrective action. If relevant, the letter may stipulate steps initiated by the owner/
property manager to correct areas of noncompliance or
nonperformance. A copy is retained in the Project monitoring file.

 A “finding” is a deficiency in project perfor mance evidencing an unmet statutory or regulatory requirement.

 A “concern” relates to project performance requiring improvement before becoming a finding.

The owner/property manager is to provide a written response within 30 days of the date of the Monitoring Summary letter. Upon completion of all corrective actions, a letter is sent to the owner/property manager stating that the monitoring findings and concerns have been closed. A copy is retained in the Project monitoring file.

APPENDIX

Exhibit 1: Summary of Eligible Components, Activities and Expenses

Exhibit 2: ESG Subgrantee Report

Exhibit 3: Eligibility Evaluation

Exhibit 4: Subrecipient Agreement

Exhibit 5: Monitoring Notification Letter: On-Site Visit

Exhibit 6: Annual Monitoring Notification Letter: Desk Audit

Exhibit 7: Monitoring Checklist

Exhibit 1
Summary of Eligible Components, Activities and Expenses

Emergency Solutions Grants Program (ESG) funds may only reimburse cost directly related to the following ESG eligible expenditure program components:

▪ Street Outreach – Unsheltered individuals and families, meaning those who qualify under 24 CFR §

91.5 paragraph (1)(i) of the definition of “homelessness”. Essential Service s to eligible participants provided on the street or in parks, abandoned buildings, bus stations, campgrounds, and in other such settings where unsheltered persons are staying. Staff salaries related to carrying out street outreach activities are eligible.

✓ Essential Services – Services necessary to reach out to unsheltered homeless people; connect them with emergency shelters, housing, or critical services; and provide urgent, non-facility-based care to unsheltered homeless people who are unwilling or unable to access emergency shelter, housing, or an appropriate health facility.

✓ Engagement – activities to locate, identify, and build relationships with unsheltered homeless people for providing immediate support, intervention, and connections with homeless assistance programs and/or mainstream social services and housing programs.

□ Initial assessment of needs and eligibility
□ Providing crisis counseling
□ Addressing urgent physical needs
□ Actively connecting and providing information and referral □ Cell phone costs of outreach workers

✓ Case Management – assessing housing and service needs and arranging/coordinating/ monitoring the delivery of individualized services.

□ Using the centralized or coordinated assessment system □ Initial evaluation/verifying and document eligibility □ Counseling
□ Developing/Securing/Coordinating Services
□ Helping obtain Federal, state, and local benefits
□ Monitoring/evaluating participant progress
□ Providing information and referral to other providers

□ Developing an individualized housing/service plan

✓ Emergency Health Services – Outpatient treatment of urgent medical conditions by licensed medical professionals in community-based settings (e.g. streets, parks, and campgrounds) to those eligible participants unwilling or unable to access emergency shelter or an appropriate healthcare facility.

□ Assessing participants’ health problems and developing treatment plans □ Assisting participants to understand their health needs □ Providing or helping participants obtain appropriate emergency medical treatment □ Providing medication and follow-up services

✓ Emergency Mental Health Services – Outpatient treatment of urgent mental health conditions by licensed professionals in community-based settings (e.g. streets, parks, and campgrounds) to those eligible participants unwilling or unable to access emergency shelter or an appropriate healthcare facility.

□ Crisis Intervention
□ Prescription of psychotropic medications
□ Explain the use and management of medications
□ Combinations of therapeutic approaches to address multiple problems

✓ Transportation – Travel by outreach workers, social workers, medical professionals or other service providers during the provision of eligible street outreach services.

□ Transporting unsheltered people to emergency shelters or other service facilities □ Cost of a participant’s travel on public transit
□ Mileage allowance for outreach workers to visit participants □ Purchasing or leasing a vehicle for use in conducting outreach activities, including the cost of gas, insurance, taxes, and maintenance for the vehicle
□ Costs of staff to accompany or assist participant to use public transportation

✓ Services to Special Populations – Otherwise eligible Essential Services that have been tailored to address the special needs of homeless youth, victims of domestic violence, and related crimes/threats, and/or people living with HIV/AIDS who are literally homeless. For all eligible expenses, refer above under Street Outreach.

▪ Emergency Shelter ( Includes Emergency Shelters, Transitional Housing & Day Centers) –eligible participants are individuals and families who are homeless. Essential Services to persons in emergency shelters, renovating buildings to be used as emergency shelters, and operating emergency

shelters are eligible costs. Staff costs related to carrying out emergency shelter activities are also eligible.

✓ Essential Services – Services provided to individuals and families who are in an emergency shelter:

□ Case Management – Assessing, arranging, coordinating, and monitoring individualized services.

➢ Using the centralized or coordinated assessment system ➢ Initial evaluation including verifying and documenting eligibility ➢ Counseling
➢ Developing, securing and coordinating services including Federal, State, and local benefits ➢ Monitoring and evaluating program participant progress ➢ Providing information and referrals to other providers ➢ Providing ongoing risk assessment and safety planning with victims of domestic violence, dating violence, sexual assault and stalking
➢ Developing an Individualized Housing and Service Plan

□ Childcare – “Licensed” childcare for program participants with children under the age of 13 or disabled children under the age of 18.

➢ Child care costs
➢ Meals and snacks
➢ Comprehensive and coordinated sets of appropriate developmental activities

□ Education Services – Instruction or training to enhance participants’ ability to obtain and maintain housing: literacy, English literacy, GED, consumer education, health education, and substance abuse prevention.

➢ Educational services/skill-building
➢ Screening, assessment, and testing
➢ Individual or group instruction
➢ Tutoring
➢ Provision of books, supplies and instructional material ➢ Counseling
➢ Referral to community resources

□ Employment Assistance and Job Training – Services assisting participants secure employment and job training programs.

➢ Classroom, online, and/or computer instruction
➢ On the-job instruction
➢ Job finding, skill-building
➢ Reasonable stipends in employment assistance and job training programs ➢ Books and instructional material
➢ Employment screening, assessment, or testing
➢ Structured job-seeking support
➢ Special training and tutoring, including literacy training and pre-vocational training ➢ Counseling or job coaching
➢ Referral to community resources

□ Outpatient Health Services – Direct outpatient treatment of medical conditions provided by licensed medical professionals.

➢ Assessing health problems and developing a treatment plan Emergency Solutions Grants Eligible Expense Guide
➢ Assisting program participants to understand their health needs ➢ Providing or helping participants obtain appropriate medical treatment, preventive medical care, and health maintenance services, including emergency medical services ➢ Providing medication and follow-up services
➢ Providing preventive and non-cosmetic dental care

□ Legal Services – Necessary legal services regarding matters that interfere with the program participant’s ability to obtain and retain housing.

➢ Hourly fees for legal advice and representation by licensed attorneys and certain other fees-for-service
➢ Client intake, preparation of cases for trial, provision of legal advice, representation at hearings, and counseling
➢ Filing fees and other necessary court costs

□ Legal Representation – Legal representation and advice to resolve legal problems that prevent participants from obtaining or retaining permanent housing.

➢ Child support
➢ Guardianship
➢ Paternity
➢ Emancipation
➢ Legal separation
➢ Resolution of outstanding criminal warrants
➢ Appeal of veterans and public benefit claim denials

➢ Orders of protection and other civil remedies for victims of domestic violence, dating violence, sexual assault, and stalking

□ Life Skills Training – Critical life management skills necessary to assist the program participant to function independently in the community.

➢ Budgeting resources
➢ Managing money
➢ Managing household
➢ Resolving conflict
➢ Shopping for food and needed items
➢ Improving nutrition
➢ Using public transportation
➢ Parenting

□ Mental Health Services – Direct outpatient treatment of mental health conditions by licensed professionals.

➢ Crisis intervention
➢ Individual, family, or group therapy sessions
➢ Prescription of psychotropic medications or explanations about the use and management of medications
➢ Combinations of therapeutic approaches to address multiple problems

□ Substance Abuse Treatment Services – Substance abuse treatment provided by licensed or certified professionals, designed to prevent, reduce, eliminate or deter relapse of substance abuse or addictive behaviors.

➢ Client intake and assessment
➢ Outpatient treatment for up to thirty days
➢ Group and individual counseling
➢ Drug testing

□ Transportation – Costs of travel by program participants to and from medical care, employment, childcare, or other facilities that provide eligible essential services; and cost of staff travel to support provision of essential services.

➢ Cost of program participant’s travel on public transportation ➢ Mileage allowance for service workers to visit participants ➢ Purchasing or leasing a vehicle used for transport of participants and/or staff serving participants, including the cost of gas, insurance, taxes, and maintenance for the vehicle

➢ Travel costs of staff to accompany or assist program participants to use public transportation

□ Services for Special Populations – Otherwise eligible essential services tailored to address the special needs of homeless youth, victims of domestic violence, and related crimes/threats and people living with HIV/AIDS in emergency shelters.

➢ See all eligible expenses above under Essential Services

□ Rehabilitation and Renovation – Renovating buildings used as emergency shelter for homeless families and individuals.

➢ Labor
➢ Materials
➢ Tools
➢ Other costs for renovation, including soft costs
➢ Major rehabilitation of an emergency shelter
➢ Conversion of a building into an emergency shelter

□ Shelter Operations – Costs to operate and maintain emergency shelter activities and also provide other emergency lodging when appropriate.

➢ Maintenance (including minor or routine repairs)
➢ Rent
➢ Security
➢ Fuel
➢ Insurance
➢ Utilities
➢ Food
➢ Furnishings
➢ Equipment
➢ Supplies necessary for the operation of emergency shelter activities ➢ Hotel and motel voucher for family or individuals Note:* Hotel or motel vouchers are only eligible when no appropriate emergency shelter is available.

□ Assistance Required under URA – Assistance required under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) as described in subpart E of the interim regulations.

➢ Costs of providing URA assistance under 24 CFR § 576.408, including relocation payments and other assistance to persons displaced by a project assisted with ESG funds.

(Note: Persons that receive URA assistance are not considered “program participants” for the purposes of this part of ESG and relocation payments and other URA assistance are not considered “rental assistance” or “housing relocation and stabilization services” for the purposes of this part under ESG.

▪ Homelessness Prevention – individuals and families who are at imminent risk or at risk of homelessness, meaning those who qualify under 24 CFR 576.2 paragraph (1) of the homeless definition or those who qualify as at risk of homelessness. Individuals and families must have an income below 30% of AMI. Short and medium-term rental assistance and housing relocation and stabilization services are eligible activities. Staff salaries related to carrying out homelessness prevention activities are also eligible.

▪ Housing Relocation and Stabilization Services

□ Financial Assistance

➢ Moving Costs – moving costs, such as truck rental or hiring a moving company, including certain temporary storage fees.
➢ Rent Application Fees – application fee that is charged by the owner to all applicants. ➢ Security Deposit – equal to no more than 2 months’ rent. ➢ Last Month’s Rent – paid to the owner of housing at the time security deposit and first month’s rent are paid.
➢ Utility Deposit – standard utility deposit required by the utility company for all customers (i.e. gas, electric, water/sewage).
➢ Utility Payments – up to 24 months of utility payments per participant per service (i.e. gas, electric, water/sewage), including a 1 time payment up to 6 months of arrearages, per service.

□ Services

➢ Housing Search and Placement

o Assessment of housing barriers, needs and preferences o Development of an action plan for locating housing
o Housing search and outreach to and negotiation with owner o Assistance with submitting rental applications and understanding leases o Assessment of housing for compliance with ESG requirements for habitability, lead based paint and rent reasonableness
o Assistance with obtaining utilities and making moving arrangements o Tenant counseling

➢ Housing Stability Case Management – Assessing, arranging, coordinating, and monitoring the delivery of individualized services to facilitate housing stability

o Using the centralized or coordinated assessment system conduct the initial evaluation and reevaluation
o Counseling
o Developing, securing, and coordinating services including Federal, state, and local benefits
o Monitoring and evaluating program participant progress o Providing information and referrals to other providers o Developing an Individualized Housing and Service Plan

➢ Mediation – Mediation between the program participant and the owner or person(s) with whom the program participant is living, to prevent the program participant from losing permanent housing in which they currently reside.

o Time and/or services associated with mediation activities

➢ Legal Services – legal services that are necessary to resolve a legal problem that prohibits the program participant from obtaining or maintaining permanent housing.

o Hourly fees for legal advice and representation
o Fees based on the actual service performed (i.e. fee for service), but only if the cost would be less than the cost of hourly fees
o Client intake, preparation of cases for trial, provision of legal advice, representation at hearings, and counseling
o Filing fees and other necessary court costs
o Subrecipient’s employees’ salaries and other costs necessary to perform the series, if the subrecipient is a legal services provider and performs the services itself

➢ Legal Representation may be provided for:
.

o Landlord/tenant matters
o Child support
o Guardianship
o Paternity
o Emancipation
o Legal Separation
o Resolution of outstanding criminal warrants
o Orders of protection and other civil remedies for victims of domestic violence, dating violence, sexual assault, and stalking

o Appeal of veterans and public benefit claim denials

➢ Credit Repair – services necessary to assist program participants with critical skills related to household budgeting, managing money, accessing a free personal credit report, and resolving personal credit problems (Note: Assistance cannot include the payment or modification of a debt).

o Credit counseling
o Other related Services

□ Short and Medium-Term Rental Assistance

➢ Short-Term Rental Assistance -up to 3 months
➢ Medium-Term Rental Assistance – 4 to 24 months
➢ Payment of Rental Arrears – Onetime payment up to 6 months, including any late fees on those arrears
➢ Any Combination of the Three Types of Rental Assistance Above – Total not to exceed 24 months during any 3-year period, including any payment for last month’s rent.

▪ Rapid Re-Housing – individuals and families who are literally homeless, meaning those who qualify under 401(1) McKinney-Vento Act of the definition of homeless. Short and medium-term rental assistance and housing relocation and stabilization services are eligible activities. Staff salaries related to carrying out Rapid Re-Housing activities are also eligible.

✓ Relocation and Stabilization Services above.

✓ Short and Medium-Term Rental Assistance – See Short and Medium-Term Rental Assistance above.

▪ HMIS – the HEARTH Act makes HMIS participation a statutory requirement for ESG subrecipients.

Victim service providers cannot and Legal Services Organizations may choose not to, participate in HMIS. Providers that do not participate in HMIS must use a comparable database that produces unduplicated, aggregate reports instead. Activities funded under this component must comply with HUD’s standards on participation, data collection and reporting under a local HMIS.

✓ Hardware, Equipment and Software Costs

□ Purchasing or leasing computer software
□ Purchasing software or software licenses
□ Purchasing or leasing equipment, including telephones, faxes, and furniture

✓ Staffing: Paying salaries for operating HMIS, including:

□ Data collection
□ Completing data entry
□ Monitoring and reviewing data quality
□ Completing data analysis
□ Reporting to the HMIS Lead
□ Training staff on using the HMIS or comparable database □ Implementing and complying with HIMIS requirements

✓ Training and Overhead

□ Obtaining technical support
□ Leasing office space
□ Paying charges for electricity, gas, water, phone service and high-speed data transmission necessary to operate or contribute data to HMIS
□ Paying costs of staff to travel to and attend HUD-sponsored and HUD-approved training on HMIS and programs authorized by Title IV of the McKinney-Vento Homeless Assistance Act
□ Paying staff travel costs to conduct intake
□ Paying participation fees charged by the HMIS Lead

▪ Administration

✓ General Management / Oversight / Coordination – Costs of overall program management, coordination, monitoring, and evaluation

□ Administrative services performed under third party contracts or agreements, including general legal services, accounting services, and audit services

□ Other costs for goods and services required for administration of the program, including rental or purchase of equipment, insurance, utilities, office supplies, and rental and maintenance (but not purchase) of office space

□ Staff salaries, wages, and related costs of staff engaged in eligible program administration activities

✓ Training on ESG Requirements

□ Costs of providing training on ESG requirements and attending HUD-sponsored ESG trainings

✓ Consolidated Plan

□ Costs of preparing and amending the ESG and homelessness related sections of the consolidated plan in accordance with ESG requirements and 24 CFR part 91

✓ Environmental Review

□ Costs of carrying out the environmental review responsibilities under 24 CFR § 576.407 of the HUD regulations

▪ Ineligible Costs. .

✓ Emergency Shelter

□ Legal Services Ineligible Costs:
.

➢ Legal Services for immigration and citizenship matters ➢ Issues related to mortgages
➢ Retainer fee arrangements and contingency fee arrangements ➢ Substance abuse treatment services for inpatient detoxification and other inpatient drug or alcohol treatment are ineligible costs

✓ Homelessness Prevention and Rapid Re-housing

□ Housing Relocation and Stabilization Services Ineligible Costs:
.

➢ Payment of temporary storage fees in arrears
➢ No financial assistance to a household for a purpose and time period supported by another public source
➢ Credit Repair assistance does not include the payment or modification of a debt

□ Rental Assistance Ineligible Cost:
.

➢ Late payment penalties.

✓ Administration

□ General management / Oversight / Coordination Ineligible Cost:
.

Purchase of office space.

Exhibit 2
ESG Subgrantee Report

(See Attachment)

Exhibit 3
Eligibility Evaluation

PROJECT INFORMATION

APPLICANT CONTACT INFORMATION
Agency/Program:

Contact Person/Title:

Street Address:

City, State, Zip:

Telephone & Email:

PROJECT
DESCRIPTION This program funds ----

OUTCOME
STATEMENT During FY 2014-15, the subrecipient will implement the ---- Program to assist ---- persons.

OBJECTIVE

CATEGORY
Suitable Living Environment Decent Housing Economic Opportunity NA

OUTCOME

CATEGORY
Availability/Accessibility Affordability Sustainability NA

PERFORMANCE INDICATOR

New (continuing) Access NA

Improved Access

Receiving a service or benefit no longer substandard

PROJECT LOCATION (See Attached Map):

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ACTIVITY ELIGIBILITY (check at least one
applicable category)
Allowable
Activity Allowable
Costs
Street Outreach
Essential Service s (24 CFR 576.101).

Includes the provision of Essential Services to
unsheltered homeless individuals (those who
qualify under 24 CFR 91.5 paragraph (1)(i) of
the definition of “homelessness”); connect the
homeless with emergency shelter, housing, or
critical services; and provide urgent non -facility-
based care to unsheltered homeless individuals
unwilling or unable to access emergency
shelter, housing or an appropriate health
facility.

Engagement. The cost of activities to
locate, iden tify, and build
relationships with unsheltered
homeless people for the purpose of
providing immediate support,
intervention, and connections with
homeless assistance programs
and/or mainstream social services
and housing programs.

Initial assessment of needs and
eligibility
Providing crisis counseling
Addressing urgent physical needs
Actively connecting and providing
information and referral
Cell phone costs of outreach
workers
Case Management. Assessing
housing and service needs and
arranging/coordinating/ monitoring
the delivery of individualized services.

Initial evaluation/verifying and
document eligibility
Counseling
Developing/Securing/Coordinating
Services
Helping obtain Federal, state, and
local benefits
Monitoring/evaluating participant
progress
Providing information and referral to
other providers
Developing an individualized
housing/service plan
Emergency Health Services .

Outpatient treatment of urgent
medical conditions by license d
medical professionals in community
based settings (e.g. streets, parks,
and campgrounds) to eligible
participants unwilling or unable to
access emergency shelter or an
appropriate healthcare facility.

Assessing participants’ health
problems and developing treatment
plans
Assisting participants to understand
their health needs
Providing or helping participants
obtain appropriate emergency
medical treatment
Providing medication and follow-up
services
Emergency Health Services and
Emergency Mental Health
Services. Outpatient treatment of
urgent mental health conditions by
licensed professionals in community -
based settings (e.g. streets, parks,
and campgrounds) to eligible
participants unwilling or unable to
access emergency shelter or an
appropriate healthcare facility
Crisis Intervention
Prescription of psychotropic
medications
Explain the use and management of
medications
Combinations of therapeutic
approaches to address multiple
problems

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ACTIVITY ELIGIBILITY (check at least one
applicable category)
Allowable
Activity
Allowable
Costs
Street Outreach (continued)
\
Transportation. Travel by outreach
workers, social workers, medical
professionals or other service
providers while providing eligible
street outreach services

LMA Transporting unsheltere d
people to emergency shelters or
other service facilities
Cost of a participant’s travel on
public transit
Mileage allowance for outreach
workers to visit participants

Purchasing or leasing a vehicle for
use in conducting outreach
activities, including the cost of gas,
insurance, taxes, and maintenance
for the vehicle

Costs of staff to accompany or
assist participant to use public
transportation
Services to Special Populations.

Otherwise eligible Essential Services
that have been tailored to address
the special needs of homeless youth,
victims of domestic violence, and
related crimes/threats, and/or people
living with HIV/AIDS who are literally
homeless.

Identify specific costs; all eligible
expenses above under Street
Outreach

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ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Emergency Shelter (Includes Emergency Shelters, Transitional Housing & Day Centers) Essential Services. Provided to persons in
emergency shelters, renovating buildings to be
used as emergency shelters, and operating
emergency shelters

Case Management. Assessing,
arranging, coordinating, and
monitoring individualized services.

Using the centralized or coordinated
assessment system
Initial evaluation including verifying
and documenting eligibility
Counseling

Developing, securing and
coordinating services including
Federal, State, and local benefits
Monitoring and evaluating program
participant progress
Providing information and referrals to
other providers

Providing ongoing risk assessment
and safety planning with victims of
domestic violence, dating violence,
sexual assault and stalking
Developing an Individualized Housing
and Service Plan
Child Care. “Licensed” child care for
program participants with children
under the age of 13 or disabled
children under the age of 18.

Child care costs
Meals and Snacks
Comprehensive coordinated sets of
appropriate developmental activities

Education Services. Instruction or
training to enhance participants’
ability to obtain and maintain housing:
literacy, English literacy, GED,
consumer education, health
education and substance abuse
prevention.

Educational services/skill-building
Screening, assessment, and testing
Individual or group instruction
Tutoring
Provision of books, supplies and
instructional material
Counseling
Referral to community resources

Employment Assist ance and Job
Training. Services assisting
participants secure employment and
job training programs.

Classroom, online, and/or computer
instruction
On the-job instruction
Job finding, skill-building
Reasonable stipends in employment
assistance job training programs
Books and instructional material
Employment screening, assessment,
or testing
Structured job-seeking support
Special training , tutoring including
literacy training, re-vocational training
Counseling or job coaching
Referral to community resources

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ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Emergency Shelter (Includes Emergency Shelters, Transitional Housing & Day Centers) (continued)

.

Outpatient Health Services. Direct
outpatient treatment of medical
conditions provided by licensed
medical professionals.

Assessing health problems and
developing a treatment plan
Providing or helping participants
obtain appropriate med ical treatment,
preventive medical care, and health
maintenance services, including
emergency medical services
Providing medication and follow-up
services
Providing preventive and non-
cosmetic dental care
Legal Services. Necessary legal
services regarding matters that
interfere with the program
participant’s ability to obtain and
retain housing
Hourly fees for legal advice and
representation by licensed attorneys
and certain other fees-for-service
Client intake, preparation of cases for
trial, provision of legal advice,
representation at hearings, and
counseling
Filing fees and other necessary court
costs
Legal Representation. Legal
representation and advice to resolve
legal problems that prevent
participants from obtaining or
retaining permanent housing.

Child support
Guardianship
Paternity
Emancipation
Legal separation
Resolution of outstanding criminal
warrants
Appeal of veterans and public benefit
claim denials
Orders of protection and other civil
remedies for victims of domestic
violence, dating violence, sexual
assault, and stalking
Life Skills Training. Critical life
management skills necessary to
assist the program participant to
function independently in the
community.

Budgeting resources
Managing money
Managing household
Resolving conflict
Shopping for food and needed items
Improving nutrition
Using public transportation
Parenting

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ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Emergency Shelter (Includes Emergency Shelters, Transitional Housing & Day Centers) (continued)

..

.

.Mental Health Services. Direct
outpatient treatment of mental health
conditions by licensed professionals
Crisis intervention
Individual, family, or group therapy
sessions
Prescription of psychotropic medications
or explanations about the use and
management of medications
Combinations of therapeutic approaches
to address multiple problems
Substance Abuse Treatment
Services. Substance abuse
treatment provided by licensed or
certified professionals, designed to
prevent, reduce, eliminate or deter
relapse of substance abuse or
addictive behaviors
Client intake and assessment
Outpatient treatment for up to thirty days
Group and individual counseling
Drug testing
Transportation. Costs of travel by
program participants to and from
medical care, employment, child care,
or other facilities that provide eligible
essential ser ices; and cost of staff
travel to support provision of essential
services.

Cost of program par ticipant’s travel on
public transportation
Mileage allowance for service workers to
visit participants
Purchasing or leasing a vehicle used for
transport of participants and/or staff
serving participants, including the cost of
gas, insurance, taxes, and maintenance
for the vehicle
Travel costs of staff to accompany or
assist program participants to use public
transportation
Services for Special Populations.

Otherwise eligible essential services
tailored to address the special needs
of homeless youth, victims of
domestic violence, and related
crimes/threats and people living with
HIV/AIDS in emergency shelters.

See all eligible expenses above unde r
Essential Services

Rehabilitation and Renovation.

Renovating buildings to be used as
emergency shelter for homeless
families and individuals.

Labor
Materials
Tools
Other costs for renovation, including soft
costs
Major rehabilitation of an emergency
shelter
Conversion of a building into an
emergency shelter

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ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Emergency Shelter (Includes Emergency Shelters, Transitional Housing & Day Centers) (continued) Shelter Operations

.

Shelter Operations . Costs to
operate and maintain emergency
shelter activities and also provide
other emergency lodging when
appropriate. *

*Hotel or motel vouchers are only
eligible when no appropriate
emergency shelter is available
Maintenance (in cluding minor or routine
repairs)
Rent
Security
Fuel
Insurance
Utilities
Food
Furnishings
Equipment
Supplies necessary for the operation of
emergency shelter activities
Assistance Required under URA.

Assistance Required under URA.

Assistance required und er the
Uniform Relocation Assistance and
Real Property Acquisition Policies Act
of 1970 (URA) as described in
subpart E of the interim regulations

Costs of providing URA assistance
under 24 CFR § 576.408, including
relocation payments a nd other
assistance to persons displaced by a
project assisted with ESG funds. *
*Persons that receive URA assistance
are not considered “program
participants” for the purposes of this part
of ESG and relocation payments and
other URA assistance are not
considered “rental assistance” or
“housing relocation and stabilization
services” for the purposes of this part
under ESG.

ACTIVITY ELIGIBILITY (check at least one Allowable Allowable

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applicable category) Activity Costs
Homelessness Prevention (24 CFR 576.103) and Rapid Re-Housing (24 CFR 576.104)

Housing Relocation and
Stabilization Services
Financial Assistance Moving Costs. M oving costs, such as truck rental or hiring a moving company,
including certain temporary storage
fees.

Rent Application Fees. A pplication fee
that is charged by the owner to all
applicants.

Security Deposit. Equal to no more than
2 months’ rent.

Last Month’s Rent. P aid to the owner of
housing at the time security deposit and
first month’s rent are paid.

Utility Deposit. Standard utility deposit
required by the utility company for all
customers (i.e. gas, electric,
water/sewage).

Utility Payments. Up to 24 months of
utility payments per participant per
service (i.e. gas, electric,
water/sewage), including a 1 time
payment up to 6 months of arrearages,
per service.

Services: Housing Search and
Placement:

Assessment of housing barriers, needs
and preferences
Development of an action plan for
locating housing
Housing search and outreach to and
negotiation with owner
Assistance with submitting rental
applications and understanding leases
Assessment of housing for compliance
with ESG requirements for habitability,
lead based paint, a nd rent
reasonableness
Assistance with obtaining utilities and
making moving arrangements
Tenant counseling
Assessment of housing barriers, needs
and preferences
Housing Stability Case
Management. Assessing, arranging,
coordinating, and monitoring the
delivery of individualized services to
facilitate housing stability
Using the centralized or coordinated
assessment system conduct the initial
evaluation and reevaluation

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ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Homelessness Prevention (24 CFR 576.103) and Rapid Re-Housing (24 CFR 576.104) (continued)

.

Counseling
Developing, securing, and coordinating
services including Federal, state, and
local benefits
Monitoring and evaluating program
participant progress
Providing infor mation and referrals to
other providers

Developing an Individualized Housing
and Service Plan
Services: Mediation. Time and/or services associated with mediation activities between the
program participant a nd the owner or
person(s) with whom the program
participant is living, to prevent the
program participant from losing
permanent housing in which they
currently reside.

Legal Services. Legal services that
are necessary to resolve a le gal
problem that prohibits the program
participant from obtaining or
maintaining permanent housing
Hourly fees for legal advice and
representation
Fees based on the actual service
performed (i.e. fee for service) , but only
if the cost would be less than the cost of
hourly fees
Client intake, preparation of cases for
trial, provision of legal advice,
representation at hearings and
counseling
Services: Legal Representation Landlord/tenant matters Child support
Guardianship
Paternity
Emancipation
Legal Separation
Resolution of outstanding criminal
warrants
Orders of protection and other civil
remedies for victims of domestic
violence, dating violence, sexual assault
and stalking

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ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Homelessness Prevention (24 CFR 576.103) and Rapid Re-Housing (24 CFR 576.104) (continued)

.

Services: Credit Repair . Services
necessary to assist program
participants with critica l skills related
to household budgeting, managing
money, accessing a free personal
credit report, and resolving personal
credit problems*

* Assistance cannot include the
payment or modification of a debt.

Credit counseling
Other related Services
Short and Medium-Term Rental Assistance Short-Term Rental Assistance.

Extended up to 3 months
Rental Assistance: rental assistance and
rental arrears
Medium-Term Rental Assistance .

Extended 4 to 24 months
rental application fees, security and
utility deposits, utility payments, last
month's rent, moving costs

Payment of Rental Arrears. Onetime
payment up to 6 months, including
any late fees on those arrears

Any Combination of the Three
Types of Rental Assistance Above.

Total not to exceed 24 months during
any 3 year period, including any
payment for last month’s rent.

HMIS (24 CFR 576.107)
HMIS. The HEARTH Act makes HMIS
participation a statutory requirement for ESG
subrecipients. Activities funded under this
component must comply with HUD’s standards
on participation, data collection and reporting
under a local HMIS.

Hardware, Equipment and Software
Costs

Purchasing or leasing computer
software
Purchasing software or software
licenses
Purchasing or leasing equipme nt,
including telephones, faxes, and
furniture
Staffing: Paying salaries for
operating HMIS
Data collection
Completing data entry
Monitoring and reviewing data quality
Completing data analysis
Reporting to the HMIS
Training staff on using the HMIS or
comparable database
Implementing and complying with HIMIS
requirements

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ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
HMIS (24 CFR 576.107) (continued)
Training and Overhead

Obtaining technical support
Leasing office space
Paying charges for electricity, gas,
water, phone service and high speed
data transmission necessary to operate
or contribute data to HMIS
Paying costs of staff to travel to and
attend HUD -sponsored and HUD
approved training on HMIS and
programs authorized by Title IV of the
McKinney-Vento Homeless Assistance
Act
Paying staff travel costs to conduct
intake
Paying participation fees charged by th e
HMIS

Is the project an ineligible activity? (Double-check that it is none of the following.) (570.207) Emergency Shelter Legal Services:

Legal Services for immigration and citizenship matters
Issues related to mortgages
Retainer fee arrangements and contingency fee arrangements Substance abuse treatment services for inpatient detoxification and other inpatient drug or alcohol treatment are ineligible costs Homelessness Prevention and Rapid Re-housing/
Housing Relocation and Stabilization Services:

Payment of temporary storage fees in arrears
No financial assistance to a household for a purpose and time period supported by another public source Credit Repair assistance does not include the payment or modification of a debt Rental Assistance
Late payment penalties.

Administration
General management / Oversight / Coordination
Purchase of office space.

Bad debts (e.g., late fees shown on invoices), , grant writing, public relations events, staff training, attending conferences, advertising, and entertainment
PROJECT FUNDING/ MATCHING REQUIREMENT (24 CFR 576.201)
Subrecipient’s estimated cost:

Recommended ESG funding:

Match sources (amount & source):*
*Matching contributions in an amount
that equals the amount of ESG funds
applied for, and awarded . Matching

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contributions may be obtained from any
source, including any federal source
other than the ESG Program, as well as
State, local, and private sources.

ESG share of City’s estimated total cost

CONSOLIDATED OR ACTION PLAN
Yes Is the project consistent with a priority need or objective identified in the Consolidated Plan? If not, a Plan amendment wil l be needed, following the Citizen Participation Plan. Identify the priority:

No
Yes Is the project identified in the current Action Plan or as a previous Action Plan activity for which there are still sufficie nt funds? If not, if this is a “substantial amendment” per the Citizen Participation Plan, a Plan a mendment will be needed to implement the project.

No
CONTINUUM OF CARE CONSULTATION (24 CFR 576.400(a))
Yes Project is consistent with local CoC: (1) determine how ESG funds will be allocated in that region; (2) i dentify the performance standards for evaluating the outcomes of projects and activities; and (3) identify the funding, policies and procedures for the administration and operation of the HMIS, if appropriate (24 CFR 576.400(a)).

No
Yes Subrecipient has coordinated and integrated, to the maximum extent practicable, ESG -funded activities with other programs targeted to homeless people in the area covered by the CoC to provide a strategic, community -wide system to prevent and end homelessness for the area (24 CFR 576.400(c)). No Yes Subrecipient has coordinated and integrated, to the maximum extent practicable, ESG -funded activities with mainstream housing, health, social servic es, employment, education, and youth programs for which families and individuals at risk of homelessness and homeless individuals and families may be eligible (24 CFR 576.400(d)). No Yes If the CoC has developed Wr itten Standards in accordance with the requirements outlined in 24 CFR 576.400(e)(2)(3), is the subrecipient using those written standards. No
NA
Yes If the CoC has not yet established its Written Standards, has subrecipient established and applied written standards for providing ESG Assistance per 24 CFR 576.400 (e)(2)(3). No NA
Participation in HMIS
Yes The subrecipient has ensured that data on all persons served and all activities assisted under ESG are entered into the HMIS. If subrecipient is a Victim Service Provider or a Legal Services Provider, it may use a comparable database that collects client level data over time (i.e ., longitudinal data) and generates unduplicated aggregate reports based on the data.

Information entered into a comparable database must not be entered directly into or provided to an HMIS (24 CFR 576.400(f)). No

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RECOMMENDATION AND COMMENTS
Comments:

PREPARER’S SIGNATURE
Signature: Date:

Name: Title:

CITY REVIEWER SIGNATURE
Signature: Date:

Name: Title:

CITY REVIEWER SIGNATURE
Signature: Date:

Name: Title:

ATTACHMENTS
.

Exhibit 4
Subrecipient Agreement

EMERGENCY SOLUTIONS GRANT PROGRAM

SUBRECIPIENT AGREEMENT

BETWEEN THE CITY OF GARDEN GROVE
AND (Insert Organization)
FOR (Insert activities that are being funded)
This agreement is made and entered into this (Insert date), by and between the CITY OF GARDEN GROVE, a municipal corporation of the State of California, hereinafter referred to as "CITY," and (Insert name of Subrecipient), a nonprofit corporation under the laws of the State of California, hereinafter referred to as "SUBRECIPIENT."

RECITALS
The following recitals are a substantive part of this agreement:

1. The CITY has applied for and received funds, Community Development Block Grant (CDBG), CFDA No. 14.218, and Emergency Solution Grant (ESG), CFDA No. 14.231, from the U.S. Department of Housing and Urban Development (HUD) under subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act of 1974, (42 U.S.C. 11371-11378); and

2. The CITY’s Annual Action Plan submitted to HUD includes the PROJECT described herein and indicates that a portion of the funds, received from HUD shall be allocated to SUBRECIPIENT; and

3. HUD has accepted and certified the aforementioned Annual Action Plan; and

4. The CITY wishes to engage the SUBRECIPIENT to provide (Insert activities that are being funded) , as set forth in CITY’s Annual Action Plan, in accordance with the Scope of Services (Attachment A) of this agreement (the “PROJECT”); and

5. The provision of this service is an eligible expenditure of available Emergency Solutions Grant (ESG) Program funds, Catalogue of Federal Domestic Assistance (CFDA) 14.231, of the CITY, required to carry out the purpose of the ESG Program under 24 CFR 576.1.

AGREEMENT
The parties mutually agree as follows:

1. Term of Agreement . This agreement shall cover services rendered from (Insert start date of agreement) until (Insert date that the contract will expire) . The term of this agreement and the provisions herein shall be extended to cover any additional time period during which the SUBRECIPIENT remains in control of ESG funds or other assets, including program income. Subrecipient shall remain obligated to perform such duties as would normally extend beyond the end date of reimbursable activities, including, but not limited to, indemnification, audits, reporting, and accounting.

2. Services to be Provided . As a condition of receiving ESG funding pursuant to this agreement, the SUBRECIPIENT shall perform all the services necessary to administer the PROJECT as described in the CITY’s Annual Action Plan and as set for th in the Scope of Services described in Attachment A to this agreement, a copy of which is attached hereto

and incorporated herein by this reference. The Scope of Services includes the following components:

2.1 Activities. The SUBRECIPIENT will be responsible for administering the services with Fiscal (Insert year) ESG Program funds to qualified Garden Grove residents in a manner satisfactory to the CITY and consistent with any and all standards required as a condition of providing these funds, the terms of this agreement, and all applicable Federal, State and local laws, guidelines, policies and regulations.

a. Program Delivery. The Scope of Services includes a description of each activity eligible under the ESG Program, the products or services to be performed, where they are to be provided, for whom they are to be provided, and how many they are to be provided.

b. General Administration . A description of the SUBRECIPIENT’s general administrative services to be performed in support of the activities is noted i n the Scope of Services. A schedule for the completion of these services and goals is included in the Scope of Services. The services will include activities eligible under the ESG Program.

2.2 The Eligible Expense Guide The Eligible Expense Guide, attached hereto as Attachment B and incorporated herein by reference, details what activities are eligible for reimbursement with ESG funds, and includes the following components:

a. Eligible Activities. A complete description of each activity eligible under the ESG Program, the products or services to be performed, where the services are to be provided and for how long services are to be provided.

b. Participant Qualifications. A description of client qualification to receive ESG services, including the definitions of “at risk” and “homeless”, and maximum gross household income.

2.3 Emergency Solutions Program Objectives. All activities funded with ESG funds are limited to ones that increase the number and quality of emergency shelters and transitional housing facilities for homeless individuals and families and to operate these facilities, and provide essential social services, homelessness prevention and rapid rehousing services.

2.4 Level of Accomplishment-Goals and Performance Measures. The Scope of Services includes measurements for each activity per quarter and year-to-date.

2.5 Performance Monitoring. The CITY will monitor the performance of the SUBRECIPIENT against goals and performance standards required herein.

Substandard performance as determined by the CITY will constitute non- compliance with this agreement. If action to correct such substandard performance is not taken by the SUBRECIPIENT within a reasonable period of time after being notified by the CITY, Agreement suspension or termination procedures will be initiated.

3. Disbursement of Funds. SUBRECIPIENT shall receive ESG Funds as follows:

3.1 Amount. It is expressly agreed and understood that the total amount to be paid by the CITY under this agreement shall not exceed (Insert amount funded to

Subrecipient). Payment may be contingent upon certification of the SUBRECIPIENT’s financial management system in accordance with the standard specified in 2 CFR Part 200.

3.2 Not to Exceed. ESG Funds under this agreement shall not exceed (Insert amount funded). If the costs of services provided exceed (Insert amount funded) , the SUBRECIPIENT shall pay all additional costs. If the cost of services provided is less than (Insert amount funded), the CITY shall retain all unused funds.

3.3 Budget. Drawdowns for the payment of eligible expenses shall be made in accordance with the line item budgets specified in the Project Budget set forth in Attachment A hereto, and in accordance with the payment procedures set forth in Section 5.10 of this agreement.

3.4 Prohibition of Subrecipient Income from ESG Funds. Subrecipient agrees that it shall not use ESG Funds in any manner which shall provide income to Subrecipient, other than Program Income. Any earned interest income on funds generated through the use of investment of funds received from ESG shall be cause, at the discretion of the City, for recapture of such income and/or the full amount of funds originally granted to Subrecipient.

4. General Conditions . During the performance of this agreement, the SUBRECIPIENT agrees as follows:

4.1 General Compliance. The SUBRECIPIENT agrees to comply with applicable Uniform Administrative Requirements of Title 2 of the Code of Federal Regulations as well as the requirements of Title 24 of the Code of Federal Regulations, Part 576 (the U.S.

Housing and Urban Development regulations concerning the Emergency Solutions Grant Program (ESG) including 24 CFR 576.407 of these regulations, except that (1) the SUBRECIPIENT does not assume the recipient’s environmental responsibilities described in 24 CFR 576.407 (d) and (2) the SUBRECIPIENT does not assume the recipient’s responsibility for initiating the environmental review process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to comply with all other applicable federal, state and local laws, regulations, and policies governing the funds provided under this agreement. The SUBRECIPIENT further agrees to utilize funds available under this agreement to supplement rather than supplant funds otherwise available.

Subrecipient shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Agreement or the ESG Program, including all Cal/OSHA requirements, and shall give all notices required by law. Subrecipient shall be liable for all violations of such laws and regulations in connection with performing work related to the Agreement or ESG Program. If Subrecipient performs any work or services in violation of such laws, rules, and regulations, Subrecipient shall be solely responsible for all penalties and costs arising therefrom. Subrecipient shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.

4.2. Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or mailed to the below listed addresses,

or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process.

Address of CITY is as follows: With One (1) Copy to:

City of Garden Grove City of Garden Grove
Attn: Neighborhood Improvement
Division, 3rd Floor
Attn: City Attorney
City Attorney’s Office
Community and Economic
Development Department
11222 Acacia Parkway
Garden Grove, CA 92840-5208
11222 Acacia Parkway
Garden Grove, CA 92840-5208

Address of SUBRECIPIENT:
(Name of Subrecipient)
Attn: (Contact name)
(Contact title)

(Address)

4.3. Independent Contractor. Nothing contained in this agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The SUBRECIPIENT shall at all times remain an independent contractor with respect to the services to be performed under this agreement. All persons employed for the performance of services and functions hereunder shall be officers, agents, or employees (including volunteers) of SUBRECIPIENT and shall not be deemed to be those of CITY; no CITY officer, agent, or employee shall be under control or supervision of SUBRECIPIENT, and no SUBRECIPIENT officers, agents or employees (including volunteers), shall have any entitlement to wages, pension, civil service, or any status or rights with CITY. The CITY shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the SUBRECIPIENT is an independent contractor.

4.4 Licensing. Prior to performing any services or work hereunder Subrecipient shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to perform the work and services required by this Agreement and ESG Funds. Subrecipient represents and warrants to City that Subrecipient shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Subrecipient to perform the work and services required or authorized by this Agreement or ESG Funds. Subrecipient shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Subrecipient's performance of the work and services required or authorized by this Agreement or ESG Funds, and shall defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, and approvals of whatever nature that are legally required to perform the work or services set forth in the ESG Program.

4.5 Ineligibility of Subrecipient or Contractors. Subrecipient shall not use ESG Funds directly or indirectly in its operations or to employ, award contracts to, or

otherwise engage the services of, or fund any contractor during any period of debarment, suspension, or placement in ineligibility status of the Subrecipient or such contractor under the provisions of the applicable federal regulations governing ESG funds, projects, or programs.

4.6 Prohibition of Expending ESG Funds to Obtain Other Funding. Subrecipient shall in no event expend ESG Funds granted hereunder to fund another service provider, to pay a contractor for services outside the scope of this Agreement, to apply for other public agencies' program funds, or to supplant another funding source, unless expressly approved by the City.

4.7 Unauthorized Aliens. Subrecipient represents and warrants that it will comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Subrecipient so employ such unauthorized aliens for the performance of any work and/or services under this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Subrecipient hereby agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City.

4.8 Hold Harmless. SUBRECIPIENT agrees to protect, defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damage to property, or interference with use of property, arising out of, or in any way connected with performance of the Agreement by SUBRECIPIENT, SUBRECIPIENT's agents, officers, employees, subcontractors, or independent contractors hired by SUBRECIPIENT. The only exception to SUBRECIPIENT's responsibility to protect, defend, and hold harmless CITY, is due to the sole negligence of CITY, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by SUBRECIPIENT.

4.9 Commencement of Work: SUBRECIPIENT shall not commence work under this Agreement until all certificates and endorsements have been received and approved by the CITY. All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notify the CITY of any material change, cancellation, or termination at least thirty (30) days in advance. All subcontractors, consultants, and agents shall be required to provide the same insurance as that required of the SUBRECIPIENT. SUBRECIPIENT shall be responsible to collect and maintain all insurance required of all subcontractors, consultants, and agents.

4.10 Insurance: For the Theduration of this agreement SUBRECIPIENT shall maintain the following insurance.

a. Workers Compensation Insurance. SUBRECIPIENT shall maintain workers compensation insurance in the amount and type required by California law, if

applicable.

b. Commercial General Liability in an amount not less than $1,000,000 per occurrence; (claims made and modified occurrence policies are not acceptable); Insurance companies m ust be acceptable to CITY and have an A.M. Best’s Guide Rating of A-, Class VII or better, as approved by CITY.

c. Automobile Liability in an amount not less than $1,000,000 combined single limit; (claims made and modified occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have an A.M. Best’s Guide Rating of A-, Class VII or better, as approved by CITY.

d. Sexual Misconduct in an amount not less than $1,000,000 per occurrence; (claims made and modified occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have a Best’s Guide Rating of A-, Class VII or better, as approved by CITY (claims made and modified occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have an A.M. Best’s Guide Rating of A -, Class VII or better, as approved by CITY. (IF APPLICABLE)

e. Professional Liability in an amount not less than $1,000,000 per occurrence/per claim; Insurance companies must be acceptable to CITY and have a Best’s Guide Rating of A-, Class VII or better, as approved by the CITY.

f. Directors & Officers Liability in an amount not less than $1,000,000 per occurrence/per claim; Insurance companies must be acceptable to CITY and have an A.M. Best’s Guide Rating o f A-, Class VII or better, as approved by the CITY.

Additional Insured Endorsements and Loss Payee Endorsement:

An additional insured Endorsement for on-going and products-completed operations under the commercial general liability policy (Subsection “b” above) shall designate the City of Garden Grove and its officers, officials, employees, agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalf of SUBRECIPIENT. SUBRECIPIENT shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.

An Additional Insured Endorsement for automobile liability policies (Subsection “c” above) shall designate the City of Garden Grove and its off icers, officials, employees, agents, and volunteers as additional insureds for automobiles owned, leased, hired, or borrowed by SUBRECIPIENT. SUBRECIPIENT shall provide to CITY proof of insurance and endorsement forms that conform to City’s requirements, as approved by CITY.

SUBRECIPIENT shall provide to CITY endorsements from each insurance carrier wherein the insurance carrier shall give CITY thirty (30) days advanced written notice of any material change, cancellation, or termination of coverage.

For any claims related to this Agreement, SUBRECIPIENT’s insurance coverage shall be primary insurance as respects the City of Garden Grove, and its

officers, officials, employees, agents, and volunteers. Any insurance or self- insurance maintained by the CITY, its officers, officials, employees, agents, or volunteers shall be excess of the SUBRECIPIENT’S insurance and shall not contribute with it. Claims made and modified occurrence policies are not acceptable.

IF SUBRECIPIENT maintains higher insurance limits than the minimums shown above, SUBRECIPIENT shall provide coverage for the higher insurance limits otherwise maintained by the SUBRECIPIENT.

4.11 City Recognition. The SUBRECIPIENT shall insure recognition of the role of the CITY in providing services through this agreement. All activities, facilities and items utilized pursuant to this agreement shall be prominently labeled as to funding source. In addition, the SUBRECIPIENT will include a reference to the support provided herein in all publications made possible with funds made available under this agreement.

4.12 Amendments. The CITY or SUBRECIPIENT may amend this agreement at any time provided that such amendments make specific reference to this agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the CITY’s governing body. Such amendments shall not invalidate this agreement, nor relieve or release the CITY or SUBRECIPIENT from its obligations under this agreement.

The CITY may, in its discretion, amend this agreement to conform with federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this agreement, such modifications will be incorporated only by written amendment signed by both CITY and SUBRECIPIENT.

4.13 Suspension or Termination. In accordance with 2 CFR 200.338, the CITY may suspend or terminate this agreement if the SUBRECIPIENT materially fails to comply with any terms of this agreement, which include (but are not limited to) the following:

a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time;

b. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner its obligations under this agreement;

c. Ineffective or improper use of funds provided under this agreement; or

d. Submission by the SUBRECIPIENT to the CITY reports that are incorrect or incomplete in any material respect.

In accordance with 2 CFR 200.339, this agreement may also be terminated for convenience by either the CITY or the SUBRECIPIENT, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the CITY determines that the remaining portion of

the award will not accomplish the purpose for which the award was made, the CITY may terminate the award in its entirety.

5. Administrative Requirements

Financial Management

5.1. Accounting Standards. The SUBRECIPIENT agrees to comply with 2 CFR 200.302 and all other applicable provisions of 2 CFR Part 200 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

5.2. Cost Principles. The SUBRECIPIENT shall administer its program in conformance with 2 CFR Part 200 as it pertains to all costs incurred whether charged on a direct or indirect basis.

Documentation and Record Keeping

5.3. Records to be Maintained. The SUBRECIPIENT shall maintain all records required by the federal regulations specified in 24 CFR 576.500 that are pertinent to the activities to be funded under this agreement. Such records shall include but not be limited to:

a. Records providing a full description of each activity undertaken;

b. Records demonstrating that each activity undertaken meets the Purpose of the ESG Program;

c. Records required to determine the eligibility of activities;

d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with ESG assistance;

e. For homeless prevention activities, records documenting evidence of an eviction, foreclosure, or utility termination notice(s) and evidence that the inability to pay was sudden, necessary to prevent homelessness, and resumption of payment is reasonably expected within the near future;

f. Financial records as required by and 2 CFR Part 200;

g. Records to document homelessness status to determine the eligibility of persons served by the ESG Program; and

h. Other records necessary to document compliance with 24 CFR Part 576.57.

5.4. Retention. The SUBRECIPIENT shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the agreement for a period of four (4) years. The retention period begins on the date of the submission of the CITY’s annual performance and evaluation report to HUD in which the activities assisted under the agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the four-year period, then such records must be retained until

completion of the actions and resolution of all issues, or the expiration of the four- year period, whichever occurs later.

5.5. Client Data. The SUBRECIPIENT shall maintain client data demonstrating client eligibility for services provided. Such data shall be inputted into the Homeless Management Information System (HMIS) within 48 hours of service by SUBRECIPIENT and include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided.

Such information shall be made available to CITY monitors or their designees for review upon request. (If applicable)

5.6. Disclosure. The SUBRECIPIENT understands that client information collected under this agreement is private and the use or disclosure of such information, when not directly connected with the administration of the CITY’s or SUBRECIPIENT’s responsibilities with respect to services provided under this agreement, is prohibited by the all applicable state and federal law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian.

5.7. Closeouts . The SUBRECIPIENT’s obligation to the CITY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: Making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the CITY), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this agreement shall remain in effect during any period that the SUBRECIPIENT has control over ESG funds.

5.8. Audits and Inspections. All SUBRECIPIENT records with respect to any matters covered by this agreement shall be made available to the CITY, grantor agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data.

Any deficiencies noted in audit reports must be fully cleared by the SUBRECIPIENT within 30 days after receipt by the SUBRECIPIENT. Failure of the SUBRECIPIENT to comply with the above audit requirements will constitute a violation of this agreement and may result in the withholding of future payments. The SUBRECIPIENT hereby agrees to have an annual agency audit conducted in accordance with current CITY policy concerning SUBRECIPIENT audits and 2 CFR Part 200 subparts A-F.

Reporting and Payment Procedures

5.9 Quarterly Reports . The Subrecipient shall submit "Quarterly Reports" during the program year beginning (Insert date), and ending (Insert date), within fifteen (15) calendar days of the end of each quarter. The final quarterly report is due no later than July 15, (Insert year). The report must include sufficient information to assist the City in monitoring the Subrecipient's performance. The Subrecipient must demonstrate satisfactory performance prior to reimbursement for expenditures.

The Quarterly Reports shall indicate the number of persons assisted, income and ethnicity of persons assisted, how/what assistance was provided, and a description of how and when determination of eligibility status was made for persons assisted.

5.10 Reimbursement Schedule. Subrecipient may request to draw down on these ESG Funds in the manner delineated in Scope of Services, unless receipts and appropriate documentation can be provided to, and approved by, the City indicating the need to draw down on funds earlier. The City shall not provide any payments/reimbursements in advance of actual expenditures by the Subrecipient.

5.11 Reimbursement Requests. Concurrently with the submittal of each Quarterly Report, as described in subsection 5.9, Subrecipient shall submit a "Reimbursement Request" to the City to request payment for eligible ESG Program costs. Each Reimbursement Request shall include documentation to verify that the expenditure of funds is consistent with the ESG Program description/definition as approved by the City Council. Documentation shall include, but not be limited to, both (i) an original invoice and (ii) true copies of other receipts, agreements, payroll records or other documentation supporting and evidencing how the ESG Funds have been or will be expended during the applicable quarter. Prior to reimbursing Subrecipient, the City will verify that Subrecipient has met all applicable regulations for the ESG Program.

5.12 Remaining Balance . The ESG Program shall be completed and all funds provided through this Agreement shall be expended on eligible ESG Program activities from (Insert date) through (Insert date) . Invoices for approved ESG Program costs funded under this Agreement shall be submitted within 30 days after the Agreement expiration date. After the 30 day period for submitting invoices has expired, any remaining balance on this Agreement may be allocated by City to other eligible ESG projects within the City's approved ESG Program.

5.13 Separation of Accounts. All ESG Funds received by Subrecipient from City pursuant to this Agreement shall be maintained in an account in a federally insured banking or savings and loan institution with record keeping of such accounts maintained pursuant to Title 2 of the Code of Federal Regulations ("2 CFR") Part 200. The Subrecipient is not required to maintain separate depository accounts for ESG Funds; provided however, the Subrecipient must be able to account for receipt, obligation and expenditure of ESG Funds pursuant to applicable 2 CFR 200.302 et seq., requirements and any other applicable law.

5.14 Repayment of Funds by Subrecipient. In the event this Agreement is terminated, as provided in section 4.9, Subrecipient agrees to and shall immediately return to City any and all unexpended and unencumbered ESG Funds. Further, Subrecipient shall comply with the provisions of the section of this Agreement relating to Reversion of Assets.

5.15 Additional Payment after Notice of Termination at Discretion of City. In the event of early termination of the Agreement by either party without cause, at the sole discretion and election of the City, the Subrecipient will be compensated for all services rendered and necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have been previously eligible for reimbursement and paid, to the date of the notice of termination to the extent that ESG Funds are available from HUD.

In the event of early termination of the Agreement by the City for cause (but not due to the non-performance or breach by Subrecipient), at the sole discretion and election of the City, the Subrecipient will be compensated for all services rendered

and necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have been previously eligible for reimbursement and paid, to the date of the notice of termination to the extent that ESG Funds are available from HUD.

5.16 Indirect Costs. If indirect costs are charged, the SUBRECIPIENT will develop an indirect cost allocation plan for determining the appropriate SUBRECIPIENT’s share of administrative costs and shall submit such plan to the CITY for approval, in a form specified by the CITY.

5.17 Payment Procedures. The CITY will pay to the SUBRECIPIENT funds available under this agreement based upon information submitted by the SUBRECIPIENT and consistent with any approved budget and CITY policy concerning payments. With the exception of certain advances, payments will be made for eligible expenses actually incurred by the SUBRECIPIENT, and not to exceed actual cash requirements. Payments are to be adjusted by the CITY in accordance with advanced fund and program income balances available in SUBRECIPIENT accounts.

In addition, the CITY reserves the right to liquidate funds available under this agreement for costs incurred by the CITY on behalf of the SUBRECIPIENT.

5.18 Progress Reports. The SUBRECIPIENT shall submit regular Progress Reports to the CITY in the form, content, and frequency as required by the CITY.

5.19 Procurement

a. Compliance
The SUBRECIPIENT shall comply with current CITY policy concerning the purchase of equipment and shall maintain inventory records of all non- expendable personal property as defined by such policy as may be procured with funds provided herein. All program assets (unexpended program income, property, equipment, etc.) shall revert to the CITY upon termination of this Agreement.

b. OMB Standards
Unless specified otherwise within this agreement, the SUBRECIPIENT shall procure all materials, property, or services in accordance with the requirements of 2 CFR Part 200.

c. Travel
The SUBRECIPIENT shall obtain written approval from the CITY for any travel outside the metropolitan area with funds provided under this Agreement.

Use and Reversion of Assets

5.20 Compliance. The SUBRECIPIENT shall comply with current CITY policy concerning the purchase of equipment and shall maintain inventory records of all non- expendable personal property as defined by such policy as may be procured with funds provided herein. All program assets shall revert to the CITY upon termination of this agreement as provided for in Use and Reversion of Assets.

5.21 OMB Standards. Unless specified otherwise within this agreement, the SUBRECIPIENT shall procure all materials, property, or services in accordance with the requirements of 2 CFR Part 200.

5.22 Travel. The SUBRECIPIENT shall obtain written approval from the CITY for any travel outside the metropolitan area with funds provided under this agreement.

5.23 Use as an Emergency Shelter. The use and disposition of real property and equipment under this agreement shall be in compliance with the requirements of 2 CFR Part 200, which include but are not limited to the following:

a. The SUBRECIPIENT shall transfer to the CITY any ESG funds on hand and any accounts receivable attributable to the use of funds under this agreement at the time of expiration, cancellation, or termination.

b. Real property under the SUBRECIPIENT’s control that was improved, in whole or in part, with funds under this agreement shall comply with ESG assistance involving major rehabilitation or conversion, requires any building for which ESG assistance is used to continue in use as a shelter for homeless individuals and families for not less than a ten-year period. ESG assistance involving rehabilitation (other than major rehabilitation or conversion) requires any building for which ESG assistance is used to continue in use as a shelter for homeless individuals and families for not less than a three-year period. Thus, for either the 3- or 10-year period of use, the use requirement starts on the date of initial occupancy for a building that had not previously been operated as a shelter. The date the ESG funds are obligated to a shelter starts the applicable use requirement where the building was previously operated as a shelter.

c. In all cases in which equipment acquired, in whole or in part, with funds under this agreement is sold, the proceeds shall be program income (prorated to reflect the extent to that funds received under this agreement were used to acquire the equipment). When equipment is no longer needed in the same project, it cannot be used to assist homeless or low-income persons, and the value of the property in question is $5,000 or more, disposition instructions should be requested from HUD. If HUD has neither use for the equipment nor provides instruction within 120 days, the recipient may dispose of the equipment provided the ESG account is reimbursed by applying to the sales price or fair market value of the equipment an amount equal to the percentage of HUD's participation in the original acquisition price of the equipment.

6. Relocation, Real Property Acquisition. The SUBRECIPIENT agrees to comply with the following:

a. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR Part 24; and,

b. The SUBRECIPIENT also agrees to comply with all applicable CITY ordinances, resolutions and policies concerning the displacement of persons from their residences.

c. The requirements in 24 CFR 570.606(d) governing optional relocation policies.

The CITY hereby reserves the right to preempt the optional policies.

The SUBRECIPIENT shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b) (2) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for an ESG-assisted project. The SUBRECIPIENT also agrees to comply with applicable CITY ordinances, resolutions and policies concerning the displacement of persons from their residences.

7. Personnel & Participant Conditions.

7.1. Civil Rights

a. Compliance
The SUBRECIPIENT agrees to comply with all local and State civil rights laws and with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 706), the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086.

b. Nondiscrimination
The SUBRECIPIENT agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders, as revised by Executive Order 13279 and all local ordinances. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable.

c. Land Covenants
This agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88-352). In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this agreement, the SUBRECIPIENT shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the CITY and the United States are beneficiaries of and entitled to enforce such covenants. The SUBRECIPIENT, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate.

d. Section 504
The SUBRECIPIENT agrees to comply with all Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the individuals with disabilities or handicaps in any Federally assisted program. The CITY shall provide the SUBRECIPIENT with any guidelines necessary for compliance with that portion of the regulations in force during the term of this agreement.

7.2. Affirmative Action

a. Approved Plan
The SUBRECIPIENT agrees that it shall be committed to carry out pursuant to the CITY’s specifications an Affirmative Action Program in keeping with t he

principles as provided in President’s Executive Order 11246 of September 24, 1966. The CITY shall provide Affirmative Action guidelines to the SUBRECIPIENT to assist in the formulation of such program. The SUBRECIPIENT shall submit a plan for an Affirmative Action Program for approval prior to the award of funds.

b. Women- and Minority-Owned Business Enterprise (W/MBE) The SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women’s business enterprises th e maximum practicable opportunity to participate in the performance of this agreement. As used in this agreement, the terms “small business” means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and “minority and women’s business enterprise” means a business at least fifty-one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, “minority group members” are Afro -Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian Americans, and American Indians. The SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation.

c. Access to Records
The SUBRECIPIENT shall furnish and cause each of its own SUBRECIPIENT’s or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the CITY, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein.

d. Confidentiality of Records
The SUBRECIPIENT is to ensure the safety and security of ESG project participants fleeing domestic violence situations by developing and implementing procedures to guarantee the confidentiality of records concerning project participants as required under 24 CFR 576.500. In addition, the address and location of family violence shelter facilities receiving ESG funding may not be publicly disclosed except with the written authorization of the person(s) responsible for the shelter facility's operation. To comply with this requirement, recipient organizations should, for example, keep written records or files pertaining to families under lock and key with only particular personnel granted access to those files.

e. Notifications
The SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker’s representative of the SUBRECIPIENT’s commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

f. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action employer.

7.3 Subcontract Provisions
The SUBRECIPIENT will require and include compliance with any and all provisions of Civil Rights, Affirmative Action, and other applicable requirements applicable to SUBRECIPIENT in every subcontract or purchase order as applicable, specifically or by attached reference, so that such provisions will be binding upon each of its own subcontractors.

7.4 Other Employment Restrictions
The SUBRECIPIENT is prohibited from using funds provided herein or personnel employed in the administration of the program for: Political activities, inherently religious activities, lobbying, political patronage, and nepotism activities.

7.5 OSHA
Where employees are engaged in activities not covered under the Occupational Safety Act of 1970 (OSHA), they shall not be required or permitted to work, be trained, or receive services in buildings that are unsanitary, hazardous, or dangerous to the participants’ health or safety.

7.6 Labor Standards
The SUBRECIPIENT agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq. ) and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this agreement. The SUBRECIPIENT agrees to comply with the Copeland Anti-Kick Back Act (18 U.S.C. 874 et seq.) and it’s implementing regulations of the U.S. Department of Labor at 29 CFR Part 5. The SUBRECIPIENT shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the CITY for review upon request.

The SUBRECIPIENT agrees that, except with respect to the rehabilitation or construction of residential property containing less than eight (8) units, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair work financed in whole or in part with assistance provided under this agreement, shall comply with Federal requirements adopted by the CITY pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers provided that, if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the SUBRECIPIENT of its obligation, if any, to require payment of the higher wage. The SUBRECIPIENT shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph.

7.7 Section 3 Clause

a. Compliance
Compliance with the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this agreement, shall be a condition of the Federal financial assistance provided under this agreement and binding upon the CITY, the SUBRECIPIENT and any of the SUBRECIPIENT’s subrecipients and subcontractors. Failure to fulfill these

requirements shall subject the CITY, the SUBRECIPIENT and any of the SUBRECIPIENT’s subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the agreement through which federal assistance is provided. The SUBRECIPIENT certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements.

The SUBRECIPIENT further agrees to comply with these “Section 3” requirements and to include the following language in all subcontracts executed under this agreement:

“The work to be performed under this agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low and very low-income persons residing in the metropolitan area in which the project is located.”

The SUBRECIPIENT further agrees to ensure that opportunities for training and employment arising in connection with rehabilitation (including reduction and abatement of lead-based paint hazards) are given to low and very low-income persons residing within the metropolitan area in which the ESG-funded project is located; where feasible, priority should be given to low and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low and very low-income persons residing within the metropolitan area in which the ESG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low and very low-income residents within the service area or the neighborhood in which the project is located, and to low and very low-income participants in other HUD programs.

The SUBRECIPIENT certifies and agrees that no contractual and/or other legal incapacity exists that would prevent compliance with these requirements.

b. Notification
The SUBRECIPIENT agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker’s representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training.

c. Subcontract
The SUBRECIPIENT will include this Section 3 clause in every subcontract and will take appropriate action pursuant to the subcontract upon a finding that the

subcontractor is in violation of regulations issued by the grantor agency. The SUBRECIPIENT will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations.

d. Conduct

i. Assignability

The SUBRECIPIENT shall not assign or transfer any interest in this agreement without the prior written consent of the CITY thereto; provided, however, that claims for money due or to become due to the SUBRECIPIENT from the CITY under this agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the CITY.

ii. Subcontracts

a. Approvals
The SUBRECIPIENT shall not enter into any subcontracts with any agency or individual in the performance of this agreement without the written consent of the CITY prior to the execution of such agreement.

b. Monitoring
The SUBRECIPIENT will monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance.

c. Content
The SUBRECIPIENT shall cause all of the provisions of this agreement in its entirety to be included in and made a part of any subcontract executed in the performance of this agreement.

d. Selection Process
The SUBRECIPIENT shall undertake to insure that all subcontracts let in the performance of this agreement shall be awarded on a fair and open competition basis in accordance with applicable procurement requirements. Executed copies of all subcontracts shall be forwarded to the CITY along with documentation concerning the selection process.

7.8 Hatch Act
The SUBRECIPIENT agrees that no funds provided, nor personnel employed under this agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C.

7.9 Conflict of Interest
The SUBRECIPIENT agrees to abide by the provisions of 2 CFR Part 200, which include (but are not limited to) the following:

a. No employee, officer or agent of the SUBRECIPIENT shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved.

b. No covered persons who exercise or have exercised any functions or responsibilities with respect to ESG-assisted activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the ESG-assisted activity, or with respect to the proceeds from the ESG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a “covered person” includes a ny person who is an employee, agent, subcontractor, consultant, officer, or elected or appointed official of the CITY, the SUBRECIPIENT, or any designated public agency.

7.10 Lobbying The SUBRECIPIENT hereby certifies that:

a. No federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; and,

b. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; and,

c. It will require that the language of paragraph (d) of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly; and,

d. Lobbying Certification: This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S.C. Any person

who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

7.11. Copyright
If this agreement results in any copyrightable material or inventions, the CITY and/or grantor agency reserves the right to royalty-free, exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes.

7.12. Religious Activities
The SUBRECIPIENT agrees that funds provided under this agreement will not be utilized for inherently religious activities prohibited by 24 CFR 576.406 such as worship, religious instruction, or proselytization. An organization that is awarded direct HUD funds may still engage in inherently religious activities provided they are voluntary for participants in HUD-funded activities and occur separately in time or location from the HUD-funded activities. An organization receiving HUD funds may not restrict HUD-funded services or housing to people of a particular religion or religious denomination.

8. Environmental Conditions.

8.1 Air and Water
The SUBRECIPIENT agrees to comply with the following requirements insofar as they apply to the performance of this agreement:

a. Clean Air Act, 42 U.S.C., 7401, et seq.;

b. Federal Water Pollution Control Act, as amended, 33 U.S.C., 1251, et seq., as amended, 1318 relating to inspection, monitoring, entry, reports, and information, as well as other requirements specified in said Section 114 and Section 308, and all regulations and guidelines issued hereunder;

c. Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50, as amended.

8.2 Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the SUBRECIPIENT shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation).

8.3 Lead-Based Paint
The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with assistance provided under this agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B.

Such regulations pertain to all ESG-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level