AGENDA
Garden Grove City
Council
Tuesday, April 25, 2023
6:30 PM
Community Meeting
Center 11300 Stanford
Avenue Garden Grove
California 92840
Steve Jones
Mayor
George S. Brietigam
Mayor Pro Tem - District 1
John R. O'Neill
Council Member - District 2
Cindy Tran
Council Member - District 3
Joe DoVinh
Council Member - District 4
Stephanie Klopfenstein
Council Member - District 5
Kim B. Nguyen
Council Member - District 6
Meeting Assistance: Any person requiring auxiliary aids and services, due to a disability, to address the City Council, should contact the City Clerk's Office 72 hours prior to the meeting to arrange for accommodations. Phone: (714) 741-5040.
Agenda Item Descriptions
: Are intended to give a brief, general description of the item. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda.
Documents/Writings
: Any revised or additional documents/writings related to an item on the agenda distributed to all or a majority of the Council Members within 72 hours of a meeting, are made available for public inspection at the same time (1) in the City Clerk's Office at 11222 Acacia Parkway, Garden Grove, CA 92840, during normal business hours; (2) on the City's website as an attachment to the City Council meeting agenda; and (3) at the Council Chamber at the time of the meeting.
Public Comments
: Members of the public who attend the meeting in-person and would like to address the City Council are requested to complete a pink speaker card indicating their name and address, and identifying the subject matter they wish to address. This card should be given to the City Clerk before the meeting begins. General comments are made during "Oral Communications" and should be limited to matters under consideration and/or what the City Council has jurisdiction over.
Persons wishing to address the City Council regarding a Public Hearing matter will be called to the podium at the time the matter is being considered.
Manner of Addressing the City Council
: After being called by the Mayor, you may approach the podium, it is requested that you state your name for the record, and proceed to address the City Council. All remarks and questions should be addressed to the City Council as a whole and not to individual Council Members or staff members. Any person making impertinent, slanderous, or profane remarks or who becomes boisterous while addressing the City Council shall be called to order by the Mayor.If such conduct continues, the Mayor may order the person barred from addressing the City Council any further during that meeting.
Time Limitation
: When any group of persons wishes to address the City Council on the same subject matter, the Mayor may request a spokesperson be chosen to represent the group, so as to
GARDEN GROVE
avoid unnecessary repetition.At the City Council's discretion, a limit on the total amount of time for public comments during Oral Communications and/or a further limit on the time allotted to each speaker during Oral Communications may be set.
PLEASE SILENCE YOUR CELL PHONES DURING THE MEETING.
AGENDA
COUNCIL MEMBER O'NEILL, COUNCIL MEMBER TRAN, COUNCIL
MEMBER DOVINH, COUNCIL MEMBER KLOPFENSTEIN, COUNCIL
MEMBER K. NGUYEN, MAYOR PRO TEM BRIETIGAM, MAYOR JONES
INVOCATION
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
1. PRESENTATIONS
1.a. Community Spotlight in recognition of the Garden Grove Police Department VIP Program Volunteers for their valued service.
2. ORAL COMMUNICATIONS (to be held simultaneously with other legislative bodies)
RECESS
CONDUCT OTHER LEGISLATIVE BODIES' BUSINESS
RECONVENE
3. CONSENT ITEMS
(Consent Items will be acted on simultaneously with one motion unless separate discussion and/or action is requested by a Council Member .)
3.a. Adoption of a Proclamation celebrating May 1-7, 2023, as Youth Week. (Action Item)
3.b. Adoption of a Proclamation celebrating May as Asian American and Pacific Islander Heritage Month. ( Action Item)
3.c. Adoption of a Proclamation recognizing May as Mental Health Awareness Month. ( Action Item)
3.d. Authorization for Council Members and staff to travel to South Korea to participate in a tourism promotion and Sister City anniversary program; authorization for one staff member to travel from South Korea to Japan as part of an optional Visit Anaheim delegation. (Cost: $10,000) ( Action Item)
3.e. Reject the Bid received for IFB S-1300B On-Call Asphalt Cold Milling, Trucking, Street Sweeping, and Operator Services. (Action Item)
3.f. Appropriation of Asset Forfeiture funds to purchase Police Department equipment. (Amount: $65,000) ( Action Item)
3.g. Award a contract to Southstar Engineering & Consulting Inc., for the Bicycle Corridor Improvement Project No. 2312, Construction Management and Inspection Services. (Cost:$135,805) ( Action Item)
3.h. Approval of Amendment No. 3 to the Agreement with HF&H Consultants, LLC, to assist with technical and legislative compliance with the implementation of Senate Bill 1383. (Total Cost: $155,062.50) ( Joint Action Item with the Garden Grove Sanitary District.)
3.i. Approval of Change Order No. 3 to a contract with Pacific Hydrotech Corporation for the construction of the Magnolia Reservoir and Booster Pump Station Rehabilitation Project. (Cost:
$215,834.46) (Action Item)
3.j. Receive and file minutes from the meeting held on March 14, 2023. (Action Item)
3.k. Receive and file warrants. ( Action Item)
4. PUBLIC HEARINGS
(Motion to approve will include adoption of each Resolution unless otherwise stated.)
4.a. Approval of the Fiscal Year 2023-24 Action Plan for the use of Housing and Urban Development funds. ( Action Item)
5. COMMISSION/COMMITTEE MATTERS
5.a. Appointment to the Parks, Recreation and Arts Commission to fill a vacancy. (Action Item)
6. ITEMS FOR CONSIDERATION
6.a. Award a contract to Volunteers of America of Los Angeles to operate the Central Cities Navigation Center. (Cost: Year 1 - 2,569,275, Year 2 - $2,697,739) ( Action Item)
6.b. Award a contract to Thomco Construction Inc. for the construction of the Central Cities Navigation Center (CCNC) located at 13871 West Street, City Project No. 1350000-1. (Cost:
$4,267,450.00) (Action Item)
7. MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY
MANAGER
8. ADJOURNMENT
The next Regular City Council Meeting is scheduled for Tuesday, May 9, 2023, at 5:30 p.m. in the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California 92840.
Agenda Item - 3.a.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Teresa Pomeroy
Dept.: City Manager Dept.: City Clerk
Subject: Adoption of a Proclamation
celebrating May 1-7, 2023,
as Youth Week. ( Action
Item)
Date: 4/25/2023
Attached is a Proclamation celebrating May 1 through May 7, 2023, as Youth Week recommended for adoption.
ATTACHMENTS:
Description Upload Date Type File Name
Proclamation 4/17/2023 Proclamation 4-25-23_May_1-
7_as_Elks_National_Youth_Week.pdf
Proclamation
May 1-7, 2023
Elks Nation Youth Week
WHEREAS, The Benevolent and Protective Order of Elks has designated May 1-7, as Youth Week to honor America’s Junior Citizens for their accomplishments, and to give fitting recognition of their services to Community, State and Nation; and
WHEREAS, Garden Grove Elks No. 1952 will sponsor an observance during that week in tribute to the Junior Citizens of this Community; and WHEREAS, no event could be more deserving of our support and participation than one dedicated to these young people who represent the nation’s greatest resource, and who in the years ahead will assume the responsibility for the advancement of our free society; and WHEREAS, our Youth need the guidance, inspiration and encouragement which we alone can give in order to help develop those qualities of character essential for future leadership; and
WHEREAS, to achieve this worthy objective we should demonstrate our partnership with Youth, our understanding of their hopes and aspirations and a sincere willingness to help prepare them in every way for the responsibilities and opportunities for citizenship.
NOW, THEREFORE, WE, the Garden Grove City Council, do hereby proclaim the first week in May as Youth Week, and urge all our citizens to participate wholeheartedly in its observance.
April 25, 2023
Agenda Item - 3.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Teresa Pomeroy
Dept.: City Manager Dept.: City Clerk
Subject: Adoption of a Proclamation
celebrating May as Asian
American and Pacific
Islander Heritage Month.
(Action Item)
Date: 4/25/2023
Attached is a Proclamation celebrating May as Asian American and Pacific Islander Heritage Month recommended for adoption.
ATTACHMENTS:
Description Upload Date Type File Name
Proclamation 4/18/2023 Proclamation 4-25-
23_May_as_Asian_Pacific_Islander_Heritage_Month_Proclamation.pdf
PROCLAMATION
MAY 2022 AS ASIAN AMERICAN AND PACIFIC ISLANDER
HERITAGE MONTH
WHEREAS: The City of Garden Grove and the United States of America continue to thrive because of the hard work, talent, and ongoing cultural contributions of its richly diverse community;
WHEREAS: According to the 2020 Census, Asian Americans constitute more than 42.1 percent of the City of Garden Grove’s population;
WHEREAS: Asian and Pacific Americans have helped advance the City’s prosperity through their contributions to all fields of education, business, the arts, economic development, science, and technology;
WHEREAS: Asian and Pacific Americans are working to achieve full participation in the social, economic, and political decisions that affect their families, building stronger alliances across all communities in Garden Grove;
WHEREAS: Asian Americans and Pacific Islanders have a proud legacy of service and dedication to our community, our city, our state and our country;
WHEREAS: The City is the proud home to Little Saigon, the largest Vietnamese community outside Vietnam, as well as Koreatown;
WHEREAS: May has become a symbolic month in which Asian Americans and Pacific Islanders and supporters come together in various celebrations of culture, traditions and history.
NOW, THEREFORE, BE IT RESOLVED, that the City of Garden Grove, does hereby proclaim May 2023 to be Asian American and Pacific Islander Heritage Month in Garden Grove and encourage the community to join in this observance.
April 25, 2023
Agenda Item - 3.c.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Teresa Pomeroy
Dept.: City Manager Dept.: City Clerk
Subject: Adoption of a Proclamation
recognizing May as Mental
Health Awareness Month.
(Action Item)
Date: 4/25/2023
Attached is a Proclamation recognizing May as Mental Health Awareness Month recommended for adoption.
ATTACHMENTS:
Description Upload Date Type File Name
Proclamation 4/18/2023 Proclamation 4-25-
23_Mental_Health_Awareness_Month.pdf
Proclamation
Mental Health Awareness Month
WHEREAS, Mental health is essential to everyone’s overall health and well-being;
WHEREAS, All Americans experience times of difficulty and stress in their lives;
WHEREAS, Prevention is an effective way to reduce the burden of mental health conditions;
WHEREAS, There is strong research that diet, exercise, sleep and stress management can help all Americans protect their health and well- being;
WHEREAS, Mental health conditions are real and prevalent in our nation and with effective treatment, those individuals with mental health conditions can recover and lead full, productive lives;
WHEREAS, Each business, school, government agency, healthcare provider, organization and citizen shares the burden of mental health problems and has a responsibility to promote mental wellness and support prevention efforts.
NOW, THEREFORE, BE IT PROCLAIMED that the month of May 2023 is “Mental Health Awareness Month” in Garden Grove, and in doing so we recognize the need to raise awareness and to promote services for integrated mental health and wellness solutions for children, youth and families.
April 25, 2023
Agenda Item - 3.d.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Maria Stipe
Dept.: City Manager Dept.: City Manager
Subject: Authorization for Council
Members and staff to travel
to South Korea to participate
in a tourism promotion and
Sister City anniversary
program; authorization for
one staff member to travel
from South Korea to Japan
as part of an optional Visit
Anaheim delegation. (Cost:
$10,000) (Action Item)
Date: 4/25/2023
OBJECTIVE
To obtain travel authorization for up to five members of the City Council and three staff members to participate in a tourism promotion and Sister City Anniversary program in the Republic of Korea, and for one staff member to travel from South Korea to Japan as part of an optional Visit Anaheim delegation, from September 15- 24, 2023, including travel time.
BACKGROUND
For the past 40 years, the City of Garden Grove has worked to foster friendship, understanding and cooperation with its Sister City in Anyang, South Korea. This has been accomplished through support of the Sister City Association and annual student exchange program, various business meetings, as well as participation in a public employee exchange program.
DISCUSSION
This year, Anyang City will be celebrating their 50th anniversary. In order to commemorate the anniversary, the City of Anyang has invited the Mayor and City Council/City delegation to attend a celebration ceremony and variety of events and seminars that will take place from September 19-22, 2023. Anyang City will provide all lodging, ground transportation, and interpreters for the full City delegation while staying in Anyang (4 days, 3 nights).
As part of the visit, the City will also be partnering with representatives from Visit Anaheim and the Garden Grove Tourism Promotion Corporation (GGTPC) to promote tourism from the Republic of Korea to Garden Grove. On September 16-19, 2023, the City delegation will meet with South Korea’s key travel industry representatives in Seoul to discuss tourism opportunities and promote Garden Grove as a tourism destination. It is anticipated tourism industry officials will be further encouraged to invest in and promote tourism exchange between the City of Garden Grove and Republic of Korea as a result of this visit.
An additional optional component of this trip is for one staff member to join Visit Anaheim and the GGTPC in Japan to further promote Garden Grove as a tourism destination. This optional component, if included in the final program, would occur concurrently with travel to Anyang City, from September 19-24, 2023.
FINANCIAL IMPACT
There will be minimal impact to the General Fund. Expenses related to the tourism promotion components will be covered by Visit Anaheim and GGTPC. The Sister City portion of the trip will be primarily funded by Anyang City, including lodging, ground transportation and some meals. Ancillary expenses, not expected to exceed $10,000, will be paid from the FY 2022-23 Budget.
RECOMMENDATION
It is recommended that the City Council:
Authorize travel for up to five City Council Members and three staff members to South Korea from September 15-24, 2023, in cooperation with Visit Anaheim, GGTPC and Anyang City.
Authorize optional travel for one staff member from South Korea to Japan from September 19-24, 2023, in cooperation with Visit Anaheim and GGTPC.
ATTACHMENTS:
Description Upload Date Type File Name
Anyang City Invitation
Letter 4/17/2023 Cover Memo 230314_Garden_Grove_city_letter_invitation.pdf
•
•
ANYANG CITY HALL
235 Simin-daero, Dongan-gu Anyang-si, Gyeonggi-do.
Republic of Korea
TEL +B2-31-604S-S824~S FAX +B2-31-B04S-2113
http://www.anyang.go.kT
March 14, 2023
The Honorable Steve Jones
Mayor of Garden Grove City
11222 Acacia Parkway
Garden Grove, CA 92840
Honorable Mayor Steven Jones:
~
V ~!:!~ o years
Sooring 100 years
lt gives me great pleasure to have the opportunity to send greetings to you and the citizens of Garden Grove.
As we prepare to commemorate Anyang's 50th Anniversary of city promotion, I would like to extend an invitation to you, city council members, city staff, and a celebratory performance troupe led by the citizens of Garden Grove, for a stay of four days and three nights from September 19th (Tue) to 22nd (Fri), 2023.
This year, the Anyang Citizen Festival will be held for five days from September 20th (Wed) to 24th (Sun). The delegation of Garden Grove City is a total of 10 people, including the mayor. During your stay, we are planning various programs such as a visit to City Hall, a welcome dinner, and an international exchange seminar to present the best practices of each city. And the celebratory performance troupe will take the stage two or three times.
I look forward to having the honor of hearing the congratulatory speech from the mayor of Garden Grove, Steve Jones, at the Anyang Citizens' Day ceremony to be held on the evening of Thursday, September 21st.
The itinerary will be provided prior to your v1s1t, and lodging, transportation, and interpretation will be provided in Anyang so that you do not experience any inconveniences during your stay.
I hope this can become a great opportunity for us to further deepen our sisterhood relationship and solidify co-prosperity and cooperation.
Sincerely,
tki. la.t ._/,,,
Choi Dae-Ho
Mayor of Anyang
Republic of Korea
Agenda Item - 3.e.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: William E. Murray
Dept.: City Manager Dept.: Public Works
Subject: Reject the Bid received for
IFB S-1300B On-Call
Asphalt Cold Milling,
Trucking, Street Sweeping,
and Operator Services.
(Action Item)
Date: 4/25/2023
OBJECTIVE
For City Council to reject the bid received for IFB S-1300B On-Call Asphalt Cold Milling, Trucking, Street Sweeping, and Operator Services.
BACKGROUND
The Public Works Department Streets Division solicited bids for a backup contractor to help with the maintenance of city streets, city alleyways, and city park’s parking lots that are in considerable need of repairs. To provide equipment needed and work in coalition with Public Works to address the deteriorating infrastructure in the road ways.
DISCUSSION
In February 2023, specifications were prepared and submitted to Planet Bids. In response to the prescribed bidding procedure, one (1) bid was received in March by Hardy and Harper. After opening and reviewing the bid, it was apparent that the price was substantially higher than what staff had anticipated and prices exceeded the budget.
FINANCIAL IMPACT
There is no financial impact to the General Fund.
RECOMMENDATION
It is recommended that the City Council:
Reject the bid received on Friday, March 17, 2023 for IFB S-1300B On-Call Asphalt Cold Milling, Trucking, Street Sweeping, and Operator Services.
•
By: Raul Leyva, Streets Division Supervisor
Agenda Item - 3.f.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Amir El-Farra
Dept.: City Manager Dept.: Police Chief
Subject: Appropriation of Asset
Forfeiture funds to purchase
Police Department
equipment. (Amount:
$65,000) (Action Item)
Date: 4/25/2023
OBJECTIVE
To obtain City Council approval to appropriate $65,000 in Asset Forfeiture funds to purchase equipment for the Police Department. The Strawberry Festival Association will reimburse the Department for the majority of the purchase costs, reducing the overall burden on the Asset Forfeiture fund.
BACKGROUND
Every year, the Garden Grove Strawberry Festival Association (“the Festival”) donates proceeds from the previous year’s festival to nonprofit groups for equipment and capital improvement projects.
DISCUSSION
This year the board has approved and will donate $46,500 to the Garden Grove Police Department to replace SWAT team equipment that has expired or become outdated. Specifically, SWAT tactical ballistic helmets and fully-integrated headset communications devices.
FINANCIAL IMPACT
Asset Forfeiture funds will be used for the initial purchases totaling approximately $65,000. The Festival will reimburse the City in the amount of $46,500 upon showing proof of purchase documentation, offsetting a large portion of the expenses.
There will be no burden to the General Fund.
RECOMMENDATION
It is recommended that the City Council:
Appropriate Asset Forfeiture funds in the amount of $65,000 and allocate those funds to the Police Department 2022-23 budget.
By: Lieutenant Richard Burillo
ATTACHMENTS:
Description Upload Date Type File Name
Strawberry Festival
donation award letter 2-21-
2023
4/13/2023 Backup Material Straw_Fest_award_ltr_2-
21-2023.pdf
•
Garden Grove Strawberry Festival Association
P.O. Box 2287, Garden Grove, California 92 842 (714) 638 -0981 www.strawberryfestival.org
Nick Lazenby, Corporal
Garden Grove Police Department
Community Policing Bureau, West Division
Special Weapons and Tactics, Sniper Team Leader
02/21/2023
Thank you for submitting a donation request. The Garden Grove Strawberry Festival Association Inc. donates proceeds from the previous year's festival to nonprofit groups for Equipment and capital improvement projects.
Congratulations , the board has approved your request for $46,500.00 for the much-needed equipment that you requested . The GGSFA will reimburse you for the items listed in your request, after they have been purchased.
Please mail the invoice(s) to the following:
Garden Grove Strawberry Festival Association Inc.
Attn. Pat Catlin-Donation Chair
P.O. Box 2287
Garden Grove Ca. 92842
ftJA{
Pat Catlin
GGSFA Donation Chair
(714) 225-1072
[email protected]
Agenda Item - 3.g.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Craig Beck
Dept.: City Manager Dept.: Community and Economic
Development Department
Subject: Award a contract to
Southstar Engineering &
Consulting Inc., for the
Bicycle Corridor
Improvement Project No.
2312, Construction
Management and Inspection
Services. (Cost:$135,805)
(Action Item)
Date: 4/25/2023
OBJECTIVE
For the City Council to award a contract to Southstar Engineering & Consulting Inc. to provide comprehensive construction management, inspection, public outreach, labor compliance, and material testing services for the Bicycle Corridor Improvement Project (BCIP), Project No. 2312.
BACKGROUND
The BCIP is a $20 million grant program for projects that make bicycling and walking easier and safer in Orange County. Funding for the program comes from the Congestion Mitigation and Air Quality Improvement Program, a federal program that provides funding for transportation projects that help meet Federal Clean Air Act requirements and for implementation of goals from the Garden Grove Active Streets Bicycle and Pedestrian Master Plan.
In 2018, the Community and Economic Development Department was awarded $1.1 million in Caltrans grant funds to provide resources to improve on-street bicycle infrastructure by 75%. The project scope incorporates approximately 15 miles of both new and improved bike lanes located Citywide along five (5) major corridors:
Brookhurst Street, West Street, Gilbert Street, Chapman Avenue, and Lampson Avenue.
· Phase 1:Environmental study completed in 2019 · Phase 2: Design and Engineering completed in 2020 · Phase 3: Right-of-Way (ROW) certification completed in 2021 · Phase 4: Construction is anticipated to be completed in August 2023
Due to the size of the project scope, external expertise is needed to facilitate construction management, inspection, public outreach along all major corridors, and monitoring labor compliance to meet all federal restrictions.
DISCUSSION
In 2022, the Community and Economic Development Department launched an extensive RFP process to seek out experienced firms interested in providing these services. The RFP was published on Planetbid, and two (2) proposers submitted formal responses. A selection panel consisting of three (3) staff members rated the proposals on the basis of qualifications, experience, work plan, familiarity with federal restrictions/procedures, references, and oral interviews.
Based on the evaluation results, Southstar Engineering & Consulting Inc. received the highest rating.
The following is a summary of the ratings:
GK & ASSOCIATES SOUTHSTAR
RATER A 85 95
RATER B 93 95
RATER C 90 96
TOTAL 268 286
CONCLUSION
In summary, Southstar Engineering & Consulting Inc. is a Disadvantaged Business Enterprise (DBE) certified firm comprised of Professional Project and Construction Managers with over 30+ years of experience in the engineering and construction industry, providing similar project management services for Caltrans. The firm has assisted over 40 public agencies, and specializes in managing the construction of local infrastructure within and outside the Caltrans right-of-way (ROW).
A significant component included in the proposal is Public Relations services. The firm provides planning and execution of community outreach campaigns for infrastructure projects to engage and inform stakeholders. In addition, the firm implements public awareness by proactively establishing goals, objectives, budgets, while encouraging open conversation and facilitating the access of project information. This includes website management, business and resident outreach for major road closures, toll-free hotline, photography/collateral material, and press releases.
Staff reference checks for the firm confirmed positive feedback, with excellent marks in areas of responsiveness, problem solving, customer service, and overall knowledge, which is consistent with the firm’s staffing, reliability, and exceptional communication skills, most recently demonstrated during the height of the
I
I
pandemic.
FINANCIAL IMPACT
There is no impact to the General Fund. Funding is currently included in the Fiscal Year 22-23 AQMD grant fund operational budget, approved with matching funds restricted for the BCIP project.
RECOMMENDATION
It is recommended that the City Council:
Award a contract to Southstar Engineering & Consulting Inc. for Construction Management Services in the amount of $135,805; and
Authorize the City Manager, or her designees, to execute the agreement, sign amendments, and make minor modifications as appropriate thereto, on behalf of the City.
By: Alana Cheng, Administrative Officer
ATTACHMENTS:
Description Upload Date Type File Name
Technical Proposal 4/18/2023 Exhibit Technical_Proposal-Southstar.pdf Southstar
Agreement 4/18/2023 Agreement Southstar_Agreement_and_BAFO_cost_proposal.pdf
•
•
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
951.342.3120
southstareng.com
ConstruCtion ManageMent & inspeCtion serviCes
for BiCyCle Corridor iMproveMent projeCt
FOR THE
City of Garden Grove
RFP No. 159224
WORK PROPOSAL FOR: FEBRUARY 7, 2023
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 taBle of Contents
Introduction Letter 1
Firm’s Qualifications and Experience in Similar Work 3 Understanding of the Work to Be Done, and the Work Plan 6 Organization Chart 17
Key Personnel 18
References 25
Federal-Aid Provisions and Forms i
I ,/
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 introduCtion letter
February 7, 2023
City of Garden Grove
Community and Economic Development Department
11222 Acacia Parkway
Garden Grove, CA 92840
ATTN: Alana Cheng
RE: City of Garden Grove – Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project
Dear Ms. Cheng and Selection Committee:
Southstar Engineering & Consulting, Inc. (Southstar) greatly appreciates the City of Garden Grove (City) for granting us the opportunity to submit this proposal. We love building bike lanes because it shows an agency’s willingness to move itself into the future, towards a healthier, cleaner and more sustainable environment. And based on the review of the RFP, it certainly appears the City of Garden Grove is on that path!
Southstar understands the City is implementing this project because it is committed to upgrading and beautifying the streets while keeping a safe environment for its residents. As part of these upgrades, the project will install improvements such as striping buffers on existing bike lanes, striping bike lane network gaps, improving and creating bicycle routes, and providing wayfinding signs. We understand that all work is within the Public Right of Way and the project will include various improvements to the existing streets: Brookhurst Avenue, West Street, Chapman Avenue, Gilbert Street, Lampson Avenue. The estimated project duration is 45 working days but Southstar understands the need to be flexible with this timeline and has assembled a construction management and inspection team that can deliver what the City needs, when the City needs it.
The Southstar team is prepared to work under the direction of the City’s Public Works Staff to support the Bicycle Corridor Improvement Program (BCIP) Project by providing construction management and inspection services to the City. Our team is the one to choose if you want a firm to deliver the quality, responsiveness, innovation, and value that the City of Garden Grove expects.
This proposal will demonstrate the turn-key benefits of working with a professional construction management and inspection team with unparalleled qualifications and experience, especially when it comes to our depth of knowledge regarding Public Works CIP projects in Southern California.
Southstar intends to surpass your expectations through dedication to quality, professional integrity, and service excellence. Selecting Southstar for this contract will result in a successfully completed project, on time and within budget. Not only will we successfully deliver the City’s major project goals, but we will also exceed your expectations because of our dedicated commitment to making roads safer for Southern California commuters and pedestrians.
Depth of Experience | For nearly 17 years, Southstar has provided top- notch CIP construction management and inspection services for a variety of municipalities throughout Southern California including Caltrans, the Counties of San Bernardino, Riverside, and Los Angeles and the cities of Rialto, Bellflower, Huntington Park, Corona, Riverside, Murrieta, Temecula, Santa Fe Springs, South Gate, Downey, Norwalk, La Mirada, San Dimas, Fontana, Ontario, Palmdale, La Quinta, Palm Desert, Palm Springs, and Indio.
The Southstar construction management and inspection team has extensive experience working with these agencies to deliver federally funded and/or state/locally funded public works projects. We have also teamed with MTGL, Inc. (MTGL) as our subconsultant to provide materials testing services. MTGL brings nearly 30 years of civil engineering project experience to our team.
Southstar Engineering &
Consulting, Inc.
DIR No:
100017294
EIN No:
20-5648626
Type of Business Entity:
S-Corporation/
100% Employee-Owned
Year Founded:
2006
Years
in Business:
16+
Number of
Employees:
25 Headquarters:
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
Phone: (951) 342-3120
Fax: (951) 342-3148
www.southstareng.com
Primary Contact:
Mr. Jason Bennecke, PE, MBA, PMP
Principal-in-Charge
Cell: (909) 556-8852
Email: [email protected]
Engineering Trust Into
Every Project
.... •~SOUTHSTAR ~
'" ENG IN EERING ~
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 introduCtion letter
Jason Bennecke, PE, MBA, PMP
Principal-in-Charge/Executive Vice President
Southstar Engineering & Consulting, Inc.
Benefits to the City of Garden Grove | Mr. Amr Abuelhassan, PE, MS, QSD, is the proposed resident engineer/construction manager offering over 30 years of experience in project management, construction management, and civil engineering. His project experience working as resident engineer/construction manager incudes everything imaginable from street rehabilitations and bridge construction to grade separations, freeway widening jobs and more. He has become intimately familiar working with local agencies and has provided similar construction management services to the local cities of: South Gate, La Mirada, Fontana, Riverside and Corona.
As one of the executives managing a medium-sized organization, I have the authority to modify the proposed and actual billable hours to closely reflect days when construction occurs. This flexibility will help the City control costs—which is not always possible with the larger, more bureaucratic firms—and ensure everything stays within the programmed budget.
Demonstrated Commitment & Flexibility | Southstar’s past performance on successfully completed CIP projects is an indicator of the Southstar team’s ability to respond to a client’s needs at a moment’s notice.
Municipal Background | Every member of the proposed CM/CI team is acutely familiar with municipal projects and the organization and structure of a governmental agency.
Productive from Day 1 | The Southstar team does not require a learning curve. Southstar team members are ready to go to work on the first day, saving public resources. Each member of the Southstar team has extensive experience providing civil engineering services and also possesses the necessary knowledge, skills and abilities that the City of Garden Grove expects from professional engineering consultants.
Miscellaneous | Southstar acknowledges Addendum 1, 2, 3, 4 and 5 released via Planet Bids and accepts the terms and conditions of the RFP and Professional Services Agreement. Southstar has no exceptions and will adhere to the provisions described in the RFP without modification. Southstar understands that the proposal shall remain valid for a period of one-hundred and twenty (120) days from the date of submittal. Southstar attests that all information submitted with this proposal is true and correct.
Again, we appreciate the opportunity to submit our qualifications to you. As Southstar’s Executive Vice President, I have the authority to bind the company in a contractual agreement with the City of Garden Grove. If you have any questions, please feel free to contact me via the information in the blue sidebar.
Sincerely,
~•"soUTHSTAR ~
,, ENGINEERING ¥
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 firM’s QualifiCations and experienCe in siMilar Work
Southstar Services
Southstar clients can be assured of the quality and professionalism of Southstar’s 25 employee staff and its extensive in-house resources are highly regarded within the transportation construction industry.
Southstar construction managers and
inspectors have assisted over 40 public agencies in the successful delivery of projects of all sizes. Services include:
• • Construction Engineering
Management
• • Program/Project Management
& Design
• • Inspection Services
• • Community Outreach
• • Critical Path Schedule
Development
• • Project Budget Development
& Tracking
• • Program Planning
• • Utility Relocation Management
• • Local Agency Coordination
• • Traffic Engineering
• • Local Assistance Coordination
• • Resolution of Funding Issues
• • Federal Funding Guidance
• • Claims Management/Risk
Management
• • Highway Bridge Program
• • Right-of-Way management
• • Labor Compliance
• • FAA Section 107 GPS Drone
Photogrammetry
Southstar team members make a difference to clients and the community by continually providing superior service with the highest level of integrity. Providing client-focused services to many state and local agencies in Southern California, Southstar professionals know the critical questions to ask, and the corresponding solutions to offer. By blending innovative problem-solving skills, exceptional depth of experience, and quality supervision and inspection services, Southstar consistently completes the construction of large-scale transportation projects on time, within budget, and with no claims.
The Southstar team has the ability to
resolve challenges by offering their clients innovative solutions that are custom tailored to each project, and the Bicycle Corridor Improvement Program (BCIP) Project is no different.
Firm Profile
Southstar has provided professional engineering services in Southern and Central California for the past 16+ years (founded 2006) and is dedicated to the public works and transportation needs of California. Southstar is a certified Small Business Enterprise (SBE) and 100% Employee-owned company with its primary office located in the City of Riverside. Southstar focuses on providing solutions to two primary industry needs:
1) managing the construction of bridges, rapid transit systems, freeways, and local infrastructure within and outside the Caltrans right-of-way (ROW) and 2) managing the project development of both small and large-scale infrastructure improvements. Southstar was built upon the successes of superior construction management skills and experiences. In addition to these two areas of expertise, Southstar’s extensive professional knowledge also includes planning, sustainability, utility coordination, design, labor compliance, public outreach, inspection services for roadways, bridges, sanitary sewer, storm channels, streambeds, and other infrastructure projects.
Southstar has an exceptional reputation for delivering and managing a wide variety of projects throughout Southern California. The Southstar Team has the ability and expertise to resolve challenges by offering our clients innovative solutions that are custom tailored to each specific project. Southstar’s Core Values – Quality, Value, Innovation, Responsiveness and Trust – drive each valued Team member to deliver high quality services that clients can trust. Our Diversity, Equity & Inclusiveness approach to hiring the best possible staff helps us create an organization that delivers high quality results coupled with community based values. With dedicated customer service, Southstar delivers projects of any discipline on-time and under budget.
Financial Interests & Litigation
Southstar is financially stable and is not involved in bankruptcy proceedings or mergers, and has no conditions that may impede its ability to complete any projects. Southstar has no outstanding or pending complaints as determined through the Better Business Bureau, State of California Department of Consumer Affairs. Southstar has no controlling or financial interests in any other organization and is not owned or controlled by any other person or organization. Southstar also has had no litigation and/or judgments entered against it by any local,state or federal entity and has had no litigation and/or judgments entered against such entities during the past five (5) years.
SBE Certified
Interchange &
Bridge Projects
Years in Business
Based in
Inland Empire
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 firM’s QualifiCations and experienCe in siMilar Work
Meet Our Subconsultant
The Southstar team is rounded out with a top-level subconsultant firm to provide as-needed materials testing and geotechnical engineering services. We understand how important the upcoming Bicycle Corridor Improvement Program (BCIP) Project is to the City of Garden Grove and we have chosen an experienced and well-qualified firm to join our team. Their firm profile is listed below:
Subcon Sul tant Profile
MTGL, Inc. (MGTL)
MTGL, Inc. was formed in 1993 by a group of seasoned professionals. For over 29 years, MTGL has provided comprehensive acceptance testing services to projects throughout Southern California. They possess fully accredited facilities with specializations in materials testing, inspections, pavement engineering, and construction quality oversight. They have considerable experience servicing city‐government agencies for capital improvement projects including new construction, rehabilitation, and other improvements.
MTGL is a certified W/MBE, Metro SBE File #8462, Metro DBE CUCP #33843, and registered as a public works contractor with the State of California under DIR 1000006646. MTGL has a clear understanding of Safety Compliance on all projects, with policies in place that provide a desirable EMR Rating of 0.69.
MTGL ’s laboratories operate in accordance with ISO 17025 certified by: Caltrans, CCRL, ASTM/AASHTO, and USACE. MTGL is 1 of 15 test companies on the Caltrans Authorized Laboratory list. They are one of few facilities that provide testing services for materials that utilize the latest methods of analysis adopted by Caltrans (Hot Mix Asphalt via Superpave and Smoothness Testing via an Inertial Profiler).
MTGL inspectors and technicians are experienced and multi‐certified (including Caltrans) to provide more excellent value for quality oversight in overlapping disciplines and reduce costs. Their staff also recognizes the demand for consistent communication, reliability, and continuity needed to successfully execute this project.
MTGL implements and maintains custom in‐house Quality Assurance and Control (QA/QC) plans to ensure the quality and integrity of the materials being placed. MTGL provides the same level of expertise in technical services as is required per the City’s Quality Assurance Program (QAP).
MTGL has proven ability to respond quickly and effectively to any requested task for any individual project. Our current expertise and commitment to each client allow us to provide the best value‐driven services.
Their core value is to maintain consistent communication with the client/ owner, county/city representative, construction manager, general contractor, and design team to ensure the project demands are in a timely manner.
MTGL engineers, inspectors, and field technicians value communication and constructive dialogue with the city representative and the rest of the project team.
MTGL aims to provide qualified personnel, quick response time, and accurate reporting. MTGL ’s project approach reflects their desire to deliver quality services for the project on time while adhering to the budget.
YEAR FOUNDED
1993
DBE
CUCP #33843
DIR
1000006646
ROLE FOR THIS PROPOSAL
Materials Testing &
Geotechnical Engineering
Services
COMPANY SERVICES
-Materials Testing &
Engineering
-Geotechnical Investigation,
Testing and Consultation
-Special & Deputy Inspection
-Laboratory Services
-Environmental Services
BENEFITS TO CITY
-Over 30 years of experience
working on materials testing
and inspection projects
-Over 100 employees in 3
locations
-Office located in Anaheim
MTGL, INC. CONTACT INFO
Business Address 2992 E. La Palma Avenue Suite A
Anaheim, CA 92806
Firm Contact Mr. Steven Koch - Vice President
Email
[email protected]
Phone
714-632-2999
Subcon Sul tant PerSonnel
MTGL personnel information can be found alongside Southstar’s in the Key Personnel section of this proposal per the instructions provided in the RFP.
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'" ENG IN EER I NG ~
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 firM’s QualifiCations and experienCe in siMilar Work
Project Experience
Having completed projects throughout Southern California over the past 16+ years, Southstar has an extensive working knowledge of the tools and processes required to deliver Capital Improvement Projects on time and under budget. Southstar is proud of our team of veteran construction management professionals that have demonstrated success on recent relevant projects, with numerous agencies throughout the region. Below is a table of sample projects where Southstar successfully performed similar construction management, inspection and public outreach services:
AGENCY PROJECT NAME LOCATION CONSTRUCTION
MANAGEMENT
CONSTRUCTION
INSPECTION
PUBLIC
OUTREACH
City of South Gate Garfield/Firestone/Imperial
Roadway and Media Improvements
South Gate, CA
City of Palm DesertSan P ablo Avenue Phase I&II
Streetscape Project
Palm Desert, CA
City of La Quinta La Quinta Complete Streets Project La Quinta, CA City of Palmdale P earblossom Highway
Reconstruction Project
Palmdale, CA
SBCTA SR-60/Archibald A ve Interchange
Improvement Project
Ontario, CA
RCTC I-215 Widening - South Murrieta, CA
City of Corona I-15/Cajalco R oad Interchange
Improvement project
Corona, CA
RCTD I-10 Jefferson Street Interchange Indio , CA
City of Murrieta Los Alamos R oad Overcrossing
Bridge Replacement Project
Murrieta, CA
City of San Dimas F oothill Boulevard Bridge
Widening Project
San Dimas, CA
City of Riverside Columbia A ve Grade Separation Riverside, CA City of Riverside Iowa A ve Grade Separation Riverside, CA City of Riverside Streeter A ve Grade Separation Riverside, CA City of Riverside Magnolia A ve Grade Separation Riverside, CA On the I-215 Widening
South Segment for RCTC (12
lane miles of new pavement
and sizx miles of Type 60
barrier) our team suggested
a staging method during
the constructability review
phase that reduced the
number of working days on
the contract by 150 days.
This saved approximately
$1.5 million in construction
and support costs.
On the I-10/Jefferson Interchange
Improvements, the Southstar
team suggested the removal of
existing trees ahead of the nesting
season. This was performed by
a separate contract with a tree
trimming contractor. This forward
thinking allowed the contractor to
immediately start construction as
the nesting bird moratorium risk had
been eliminated. This action saved
the project four months on schedule
and $500,000 in delay costs.
On the Pearblossom Highway
Improvements Project in Palmdale,
Southstar’s quality assurance
survey team supported our field
team in providing control points
and verification of contractor
staking. This support identified
discrepancies in control point
elevation that could have cost the
City of Palmdale several hundred
thousand dollars in additional lean
concrete base and class 3 base in
the subgrade section.
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.... •~SOUTHSTAR ~
'" ENG IN EER I NG ~
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan Project Understanding
The City of Garden Grove is seeking qualified professional firms to provide Construction Management and Inspection services for Federal-Aid project No. CML-5328 (083), City Project No. 2312. Southstar understands the City is implementing this project because it is committed to upgrading and beautifying the streets while keeping a safe environment for its residents. As part of these upgrades, the project will install improvements such as striping buffers on existing bike lanes, striping bike lane network gaps, improving and creating bicycle routes, and providing wayfinding signs. The Southstar team has reviewed the plans, RFP, and visited the project location and the following information demonstrates Southstar’s understanding and approach, and we are confident we address every aspect of the project in this proposal. We understand that all work is within the Public Right of Way and the project will include various improvements to the existing streets: Brookhurst Avenue, West Street, Chapman Avenue, Gilbert Street, Lampson Avenue.
This project consists of bicycle signing and striping improvements at the following five (5) corridors.
1 - Brookhurst Avenue (From Trask Avenue to Katella Avenue) 2 - Western Street (From Garden Grove Boulevard to Orangewood Avenue) 3 - Chapman Avenue (From Valley View Street To Beach Boulevard) 4 - Gilbert Street (From Deodora Drive to Katella Avenue) 5 - Lampson Avenue (From Dale Street to Haster Street)
If selected, Southstar shall provide Professional Construction Management and Inspection Services as described in this RFP, various chapters of the LAPM including but not limited to LAPM Chapter 16, “Administer Construction Contracts,” and LAPM Chapter 17, “Project Completion.” Southstar understands that, if selected, it will be responsible for providing comprehensive construction management, inspection, and material testing services for the Project, including (but not limited to) the administration of the construction contract, monitoring the contractor’s work progress, proper reporting, inspections, material testing and other tasks as needed to complete the Project. Southstar has no exclusions to the scope of service and will provide all services as described in the RFP.
Southstar understands estimated construction cost of the project is $1,000,000.00 and is subject to the Buy American Build American requirement. Southstar also understands that the Bicycle Corridor Improvement Program (BCIP) Project is federally funded and has a DBE participation goal of 12% so we have teamed with MTGL, Inc. as our subconsultant to meet that goal by providing as-needed materials testing services.
The estimated project duration is 45 days and is anticipated to begin construction in April 2023. Due to the various project going on throughout the City, Southstar also understands the need to be able to adjust to changes in schedule to accommodate more or less working days and will modify our billable hours to closely reflect days when construction is occurring and days when no construction will take place. Southstar understands it will be required to provide a qualified and licensed Construction Manager (Not to Exceed of ½ FTE) who will serve as the Project’s Resident Engineer throughout the Project and a Construction Inspector (Not to Exceed of 1 FTE) for the project duration.
Southstar will also provide as-needed public outreach and labor compliance as part of the construction management services. Our proposed Resident Engineer, Mr. Amr Abuelhassan, PE, MS, QSD, will be in charge of assigning any inspection and materials testing services that need to be provided. Mr. Abuelhassan will be responsible for overseeing the team that will provide observation/inspection, labor compliance, material testing services, utility and outside agency coordination, and monitoring and project close-out services for the duration of this project.
The approach to how the Southstar Construction Management and Inspection Team intends to deliver this project can be found on the following pages.
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan Southstar understands that the proposed project work will be done in an important residential, business and commercial zone that features Chapman Sports Park, West Haven Park, Spirit of 76 Mini Park, Haster Basin Recreational Park, Medal of Honor Bike and Pedestrian Trail, Garden Grove Sports & Recreation Center. The area is also home to Sunnyside Elementary School, Gilbert Elementary School and Spotlight School of Music.
The Southstar team will coordinate with the necessary City officials, residents, business owners and school officials to inform them of the project status as well as to help prevent or mitigate any complaints about traffic and/or safety. Chapman Avenue and Brookhurst Street in particular are very important roads in the city, and we expect significant traffic around the jobsite there. Preventing traffic congestion will be essential to limit the strain on residents and travelers. Work hours may need to be adjusted to night hours to minimize traffic congestion and accommodate the needs of residents and schools.
Coordination will be done with every local stakeholder for the special requirements. From hours of operation and control of dust and safety around the jobsite on every corner of intersections to including having meetings with the contractor to distribute information to the workers for the special areas with travelers and high pedestrian transit around the jobsite. It will be of critical importance for everyone on the team to maintain high levels of professionalism and patience when dealing with people around the construction area. Additionally, Southstar has significant experience working with communities in the areas like this. Southstar has noted several conflicts that might impact the schedule and/or overall construction capital costs of the Bicycle Corridor Improvement Program (BCIP) Project if not addressed properly:
antici Pated iSSueS
LIST OF POTENTIAL CONCERNS AND RECCOMENDATIONS:
1. Traffic Control - Provide instructions for contractor to reduce the activities or pay special attention to hours of high traffic on major arterials and streets adjacent of schools.
2. Residential/School Zones - Send notices to inform and talk with the residents to help resolve any claims or problems.
3. Distinct Locations - Verify with contractor the schedule for working in distinct locations at same time in near area.
4. Parking Restrictions - Some areas may have problems with limited available street parking spaces and during construction the work crews may need to occupy some spaces. For this reason we need inform and talk with residents to resolve any claims or problems.
5. Safety on Jobsite - We need talk with workers about their own personal safety and the safety of residents and pay special attention to helping students, customers and other pedestrians when they are walking around the jobsites.
6. Progress Communication - The contractor must inform the City of the progress of the project weekly.
7. Working Hours - The contractor may need to adjust the working hours in the locations next to any business and/or major arterials for heavy traffic. Night work may be necessary.
The existing area shows missing or fading bicycle lane striping and improvements will need to include striping buffers on existing bike lanes, striping bike lane network gaps, improving and creating bicycle routes, and providing wayfinding signs.
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'" ENG IN EERING ~
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan Project Approach
Our goal is to complete this project in a safe, high quality, cost effective and efficient manner. Southstar’s approach takes into consideration the traveling public, local and surrounding residents, surrounding businesses, all stakeholders and the environment to ensure full satisfaction with the final Construction Management team members. Our team members successfully delivered similar projects with similar aspects and components. Early and effective communication with Project stakeholders, local residents, local businesses, utility owners and other affected local agencies is another essential component for meeting this project’s goals. Our team will develop a project specific communication plan to maintain an effective and transparent level of communication with all the stakeholders.
Southstar follows a comprehensive methodology consisting of dozens of time-tested and proven strategies for ensuring contractors working on public works capital projects for municipal agencies stay on schedule and under budget. The following tasks will be performed as part of the overall approach to providing oversight of the prime contractor to anticipate issues that may lead to unintended CCO’s and/or project delays.
Southstar will provide services from the pre-construction through the post-construction phases of the project all in conformance with applicable City, Federal, State and other Local requirements. In general, services are anticipated to include the following:
Federal Contract Management & Documentation | Southstar has successfully managed 100% Federally funded projects under close oversight from Caltrans District 7 and 8 Construction Divisions. Southstar supported many agencies in the preparation of all invoicing and needed documentation of the Local Assistance Procedures Manual for proper reimbursement of funds. All applicable LAPM chapters were followed including Chapter 16 for project implementation and Chapter 17 for Project Closeout with all applicable forms signed by our Resident Engineer.
Consultant’s Key Team & Sub-Consultant Management | Early and effective communication with Project stakeholders, local residents, local businesses, utility owners and other affected local agencies is another essential component for meeting this project’s goals. In addition to the project specific Public Outreach plan to be developed by Vanessa prior to the start of the Project, Our team will develop a project specific communication plan to maintain an effective and transparent level of communication with the City and all the stakeholders.
Staffing Capability | Our team does not require a learning curve in City, Caltrans and federal policies, procedures and processes. Southstar team members have demonstrated the ability to work on any task assigned and with the ability to adjust and assist other members of the team when workloads change.
Document Control | Southstar follows a Caltrans compliant standardized filing and document control system.
The team will document all communications with the contractor in correspondence and daily diaries. The team will receive all correspondence, prepare and transmit responses and coordinate with applicable parties as required. All project filing will be in compliance with the Caltrans Local Assistance Procedures Manual, Caltrans Construction Manual and with any City filing system requirements.
Management | Mr. Abuelhassan will lead the team members and will be involved on an as needed basis to provide pre-bid constructability review services. These services will, at a minimum, participation include a detailed independent review of 100% PS&E package with an in-depth field review to determine constructability and include a detailed review of all available documents and reports on the project.
He will manage and coordinate all aspects of the project inclusive to the services identified the RFP. Mr.
Abuelhassan will also coordinate all necessary field and office project meetings during this phase including agenda preparation, inviting attendees, meeting minute preparation and distribution and issues follow up and resolution. He will participate in public outreach activities, other improvements/activities as deemed necessary to implement the improvements on the project, provide direct supervision, scheduling and problem resolution for the contractors, and he will monitor the contractors to ensure as-built drawings and specifications are properly maintained. Mr. Abuelhassan will also be responsible for compiling the as-built documents and submitting them at the end of the Project to the City Engineer for further processing.
Labor Compliance | Southstar’s understands it may be expected to perform labor compliance in accordance with the Local Assistance Procedure Manual LAPM and the DIR. Southstar’s labor compliance officer, Mr.
Ramon Carlos, offers over 16 years of experience in construction labor compliance regulation, record keeping and submission requirements, with labor code requirements on public works projects. He will verify labor compliance through review of the contractor’s certified payrolls, including fringe benefit statements, in accordance with prevailing wage rates set by the California Labor Code and Federal guidelines for reporting of federalized projects. The labor compliance review will also include verification of DBE utilization, subcontractor utilization, and labor compliance interviews with workers.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan Construction Management
Progress Status Update
Progress/Coordination Meetings | Southstar’s construction manager will coordinate meetings with the Contractor, Designer, the City’s construction surveyor, the City’s materials inspector, and utility companies.
During construction, Southstar’s CM can lead or assist weekly progress meetings with the Contractor to address the status of the project and project issues. The team will prepare and distribute agendas, minutes, and an issues log. During these meetings, the status of submittals, RFIs, CCOs and project issues will be reviewed and updated.
Monthly Activity Summary Report | The Southstar Inspector will provide the City with project status reports on a monthly basis and as requested. The monthly reports will discuss contract issues, procedures, progress, problems, change orders, submittals, request for information (RFIs), deficiencies and schedules. This report will describe the status of the project’s budget, schedule, construction activity, accomplishments, submittals, change orders, claims in process, issues of concern, and current and anticipated work progress.
Schedule Management
Project Schedule | The Southstar team will review and approve the Contractor’s Critical Path Method (CPM) schedule. Southstar is fully able to use Primavera P6 and Microsoft Project software to review, monitor, and analyze the contractor’s schedule. Updates to the schedule will be reviewed monthly against the project baseline schedule, progress will be verified and any potential issues causing delay to the project will be identified and mitigated ahead of the delay occurring.
Schedule Control | Schedule control starts with the Contractor’s submittal of a baseline construction schedule, approval of the schedule and the subsequent schedule updates. Once these activities are approved, they will be checked against actual activities in the field and any discrepancies will be noted. The Contractor will be required to submit a narrative for all changes in the monthly schedule updates and the Southstar field team will carefully scrutinize them. The team will also require the contractor to provide a 2-4-week look-ahead schedule that will allow for weekly planning of inspections, material testing and for planning off-site inspections, if needed. All of these issues will be discussed in the weekly meetings with the Contractor. To avoid a project schedule impact, Southstar will review the contract documents and identify long lead materials to ensure that their procurement and delivery are performed diligently. Southstar will alert the City if the Contractor makes any construction changes that may lead to delays in completion and/or construction cost changes of the project.
Cost Control
Cost Control System | Identifying and documenting construction issues as they arise, and resolving them in a timely manner, is every team member’s responsibility, particularly Ms. Keshawarz since she will be in the field. Each month, the team will prepare progress payments for all work completed by the Contractor for review and processing by the City. The team will also review progress reports and inventory of materials-on- hand. Effective change order administration is imperative for controlling cost and schedule on any construction project. The goal is to provide timely direction to the Contractor while assuring that the costs of changes are fair and reasonable to both the Contractor and the City. The Southstar team has an excellent record of resolving construction issues at the lowest possible level and prior to completion of the project. The team is skilled at examining issues and maintaining detailed project documentation which mitigate potential claims by the Contractor. Southstar will collect invoices monthly and submit them to the City for final approval.
Project team in a typical
weekly meeting.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan Change Management
Change Orders | Change Orders can be requested by the Contractor after the discovery of a field conflict or can be initiated by the City for a change of scope. The team will determine the merit, scope, estimated cost and schedule impacts to the project as a result of potential contract change orders requested by the contractor, and provide recommendations to the City. The team will also negotiate change orders as directed by the City in case there is addition or change in scope by the City. The team will attempt to avoid all unnecessary contract change orders, and when necessary, we will consult with the City prior to its preparation. The City’s preferred method of payment for contract change orders should begin by agreeing on a price, identifying all potential claims, tracking and monitoring unresolved claims, and implementing claims avoidance processes.
Administration of Contract Payments
Contractor Progress Payments | As-needed, Southstar team can administer Contractor’s progress payments, based on measurements and quantities calculated in the field, subject to the City’s audit and delegation of approval. Team inspectors will prepare daily quantity sheets for all payable items installed on any given day. These quantity sheets will provide specifics on each pay item performed on that day with location and measured units in place.
Submittal, Shop Drawings, RFI Management
Submittal Management and Review | The Southstar team will receive and log all Contractor’s submittals project architect’s/design consultant’s review and approval. Depending on the subject of the submittal, it will be documented and routed for review. For example, it will be routed to the designer for structures items or to the materials testing lab on the team for the various mix designs. Responses will be prepared for each submittal and documented in the submittal log. The submittal log will be reviewed at every weekly progress meeting ensuring the contractor has all the information needed to continue progress.
Southstar will provide technical and administrative management services for the project, provide coordination and oversight of all activities related to the construction of the project, maintain a close relationship with the Client’s Project Manager and Design Engineer, and send copies of all correspondence to the Client Project Manager. Southstar will process and track project files at the job site utilizing the filing system provided by the City. At a minimum, project files shall include the following:
• • RFIs, Submittals, Proposed change orders and revisions Cost accounting records on authorized work performed under contract unit costs and additional work performed based on actual costs of time (labor) and materials (T&M).
All contract documents including: Special Provisions; Contract / Agreement; Subcontractors Listing; Bonds; Non-Collusion Affidavit; Construction Quality Assurance (CQA); correspondence, etc. • • Disadvantaged Business Enterprises (DBE) Compliance • • Relevant permits and requirements from local governments or regulatory agencies • • Appropriate reference specifications, standards, and standard plans • • Notice to Proceed and contract time accounting procedure and documentation • • Equipment and material submittal log. The construction contract shall be reviewed for submittal requirements, and due dates shall be established based on the construction schedule. • • Correspondence log
• • Progress payment format in compliance with City’s standards • • Project personnel and emergency phone numbers
• • Contract change order documentation and approval procedures • • Daily construction report, supplemented by daily materials sampling and testing reports prepared on printed forms
• • Required safety documentation and equipment
• • Project photograph log
• • Record drawing format
• • Progress meeting format
• • Pre-construction meeting format
Requests for Information | The Southstar team will respond to Contractor’s Requests for Information (RFI) or forward them to the design engineers as deemed necessary. A weekly tracking report listing new, resolved and outstanding RFI’s will be prepared by the team and shared with the City and will be discussed at the weekly progress meeting with the Contractor. Follow up on all outstanding RFI’s will be conducted by the construction engineer to resolve issues efficiently.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan Quality Control/Quality Assurance Measures
Quality Assurance/Control | Southstar ensures that only quality work will be performed by the team.
Southstar’s Quality Control starts with hiring and selecting highly experienced and qualified staff for construction management services. Careful inspection prevents re-work, thereby assisting with meeting both schedule and budget. Southstar independently performs quality assurance (QA) reviews of the Project documents and all its files to ensure that the team is accurately documenting the work and have all of the quality processes in place including test results, daily reports and back-up for estimates and monthly progress payments to the Contractor. Standards of quality are thoroughly discussed, including the expectations of the City and the requirements of the project’s Plans, Specifications and other City requirements. Proper inspection will yield expected quality of materials and workmanship along with the proper testing of the materials both prior to and after entering the work.
Safety
Site Safety | Change Orders can be requested by the Contractor after the discovery of a field conflict or can be initiated by the City for a change of scope. The team will determine the merit, scope, estimated cost and schedule impacts to the project as a result of potential contract change orders requested by the contractor, and provide recommendations to the City. The team will also negotiate change orders as directed by the City in case there is addition or change in scope by the City. The team will attempt to avoid all unnecessary contract change orders, and when necessary, we will consult with the City prior to its preparation. The City’s preferred method of payment for contract change orders should begin by agreeing on a price, identifying all potential claims, tracking and monitoring unresolved claims, and implementing claims avoidance processes.
Traffic Control, SWPPP and Other Coordination
Review Traffic Control Plans | Change Orders can be requested by the Contractor after the discovery of a field conflict or can be initiated by the City for a change of scope. The team will determine the merit, scope, estimated cost and schedule impacts to the project as a result of potential contract change orders requested by the contractor, and provide recommendations to the City. The team will also negotiate change orders as directed by the City in case there is addition or change in scope by the City. The team will attempt to avoid all unnecessary contract change orders, and when necessary, we will consult with the City prior to its preparation.
The City’s preferred method of payment for contract change orders should begin by agreeing on a price, identifying all potential claims, tracking and monitoring unresolved claims, and implementing claims avoidance processes.
SWPPP | The Resident Engineer will be responsible for verifying water pollution control regulations, erosion and sedimentation processes, BMP installation and maintenance, dewatering operations, sampling and analysis, contract administration for water pollution control, and reviewing storm water pollution prevention plans.
Team members are required by Resident Engineer to provide recommendations for improvements to the BMP installation and functionality on a daily basis during their regular inspection activities.
Utility and Outside Agency Coordination | Our highly qualified Resident Engineer/Construction Manager, Mr.
Abuelhassan, will also perform all utility and outside agency coordination. He is a seasoned utility coordinator with over 30 years of experience. Mr. Abuelhassan’s experience as utility coordinator is a result of many years of working for Caltrans as both utility coordinator and resident engineer. Mr. Abuelhassan will be responsible for alerting all affected utility companies, school administrators, Police Department, Orange County Fire Department, Republic Services Trash Services, and OCTA for the pre-construction meeting. Additionally, Mr.
Abuelhassan will review the scope of work with each utility company at the pre-construction meeting, review possible conflicts, and work with each utility to insure that specific needs of the project are understood. Mr.
Abuelhassan will also coordinate with utility companies to expedite the identification of any unknown utilities found during exaction, and he will coordinate any relocation work by utility companies after notifying the City.
Environmental Stewardship
Environmental Compliance (if necessary) | Resident Engineer will coordinate with the approved environmental consultant for all environmental compliance and inspections depending on the requirements needed in the Projects’ environmental document.
Post-Construction Services
Punch Walk & Closeout
Southstar will perform all construction management and administration necessary for closing out the project to ensure contract compliance as outlined in the Caltrans Local Assistance Procedures Manual. We understand that the City desires the closeout period to be concluded within a reasonable duration from completion of construction activities. The following is a brief description of some of the major aspects of this work:
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan As-Built Drawings | The Southstar team will maintain a red-lined set of “As-Built” plans in the construction field office documenting as-built conditions. At the end of construction, the As-Built drawings will be reviewed to confirm all changes to the plans are accurately documented. Following the review, they will be transmitted to the designer to be updated into the electronic plan set with the City’s signature and transmitted for archiving.
Final Walkthrough | Southstar will perform final inspections and issue punch-lists of incomplete or deficient work. Southstar will monitor punch-list completion, and issue a notice of substantial completion. Subject to delegation of authority by the City, Southstar will schedule and conduct a final walkthrough with the City, Contractors, and design engineers. Southstar will coordinate the execution of any required corrections resulting from the final walkthrough. Once all corrections are addressed, Southstar will coordinate final project acceptance with the City and applicable local agencies and utilities.
Final Inspection and Punch-list | Southstar will deliver a final completed project to the City in compliance with the plans, specifications, and estimate (PS&E) package, and all applicable codes, permits and standards. The Team will perform final inspections and issue punch-lists of incomplete work, monitor punch list completion, coordinate final project acceptance with the City and other stake holders, close out the project’s files and turn them over to the City with the project’s as-built plans and work with the City in coordinating, completing and filing all invoicing and necessary documentation to ensure proper and full reimbursement of funds.
Finalized Documents | All project items including record drawings, contract bid items, claims, change orders, and punchlist items will be finalized.
Item Closeout | All open contract items will be closed out and balanced. Item overruns and underruns will be resolved with the Contractor. Contract Change Orders to adjust item prices will be created if necessary.
Claims Report | Southstar team members have successfully managed hundreds of projects with zero contractor claims. The team will ensure that excellent communication and working relationships are established at the beginning of the project and will continue during the life of the project among all project stakeholders.
The team will focus on solving and documenting issues to avoid the need for the contractor to file claims. In the event that claims become unavoidable, the team has the ability to tap into expert resources to eliminate or minimize impacts to the project’s cost and schedule. Mr. Abuelhassan will prepare a Claims Report for each claim that is outstanding and unresolved at the end of the construction project. Claim Reports shall be in accordance with the Caltrans Construction Manual.
Proposed Final Estimate | The Southstar CM can lead or assist in the preparation the Proposed Final Estimate and obtain Contractor’s concurrence. This document shall be provided after resolution of any open claims.
Final Project Report
Project Report | A Final Project Report will be created that identifies the construction of the project, the final cost of construction including construction management and administration, a list of all Contract Change Orders, a list of Construction Claims and the result of each after resolution, and photo and video documentation of construction.
Electronic Files | In addition to the final project report, project files including all drawings, will be transmitted to the City in PDF file format. Hardcopy project files will be neatly arranged, labeled, and boxed for storage.
Final Acceptance | The Southstar team will recommend for final acceptance of the Project after the contractors have corrected deficient work and satisfied all contract conditions. The team will then deliver a final completed project to the City which is in compliance with the plans, specifications, and estimate (PS&E) package, and all applicable codes, permits and standards.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan Inspection Services
Construction Observation and Inspection | As part of the quality control process, field Inspectors are the first line of defense on any construction project. It is important to have seasoned and experienced field inspectors in the lead of any field activities to ensure contractor’s compliance with the plans and specifications and to provide a quality product to the City, Caltrans and the motoring public. It is also critical for proper documentation of all field activities to maintain accurate measurement and payment records on all Contract Items. The Southstar team is comprised of seasoned construction management personnel with many years of individual experience on projects such as this one.
The Southstar team is comprised of seasoned construction inspectors with many years of individual experience on similar contracts to this one. Our inspectors are not your typical roadway inspectors, because they were cross-trained as inspectors for building and facility improvements, electrical and lighting improvements, landscaping improvements, sewage improvements, storm drainage improvements, traffic signal improvements.
Additionally, all of Southstar inspectors have performed inspection services for projects including storm drain and pipeline relocation, street improvements, traffic signal improvements, roadway widening, striping, traffic control, utility protection (with relocation if required) project quality control, and various types of concrete work. They are intimately familiar with the Caltrans Standard Specifications, Caltrans Standard Plans, and the Standard Specifications for Public Works Construction (“Green Book”) State of California Construction Safety Orders (CalOSHA) and traffic control practices as specified in the Work Area Traffic Control Handbook (WATCH).
Inspectors will ensure that appropriate agencies (including, but not limited to) Fire Departments, City, resource (environmental) agency, and local agency personnel are notified and present as required throughout the project. They will notify the City immediately regarding any directives, recommendations, notices, etc. received from agencies other than the City. In the field, the Southstar team will make all reasonable efforts to guard the City against defects and deficiencies in the contractor’s work.
Responsibilities of the construction inspectors include, but are not limited to:
• • Performing daily on-site observations of the progress and quality of construction to determine if work being performed is in general conformance with contract documents, all applicable laws, codes, and ordinances. • • Identifying actual and potential problems associated with Project and recommending sound engineering solutions
• • Reviewing plans, specification, and other contract and construction-related documents. Inspectors will intimately study these documents along with traffic control plans, construction schedules, sequences, and permit requirements. Understanding all the details of these resources will guide the inspectors when ensuring the contractor’s compliance.
• • Maintain photographs of the pre-construction phase, during the construction phase, and the post- construction phase
• • Attend pre-construction meetings, weekly and monthly (if necessary) meetings, and discuss any concerns that may lead to budget or scheduling issues. Inspectors will create and submit a “Weekly Statement of Calendar/Working Days” as requested by the City.
• • Coordinate with the Contractor to discuss the plans, specifications, and regulations to ensure the contractor is complying.
• • Provide inspections to ensure encroachment permittees about non-compliance and correct compliance problems as they arise. Inspector will then notify the encroachment permittees when these problems arise. • • The field inspector’s daily diaries will contain full documentation and photographs of the work performed.
Consistent and accurate written and photo documentation of all field activities is of paramount importance in protecting the City against contractor claims and costly contract change orders. Per the City’s request, the daily diaries will include site and weather conditions; traffic control measures taken by contractors; labor, equipment and materials used; quantity of work performed; and major incidents/safety violations. • • Consistently review construction progress schedules to verify the project is on track and within budget. The inspectors will notify the Contractor should any deviations occur, and they will formulate a plan to bring the project back on track.
• • Monitoring the contractor’s daily work for safety, quality, public convenience, and compliance with contract documents.
• • Coordination with the Materials Testing unit to review soil compaction and materials testing certifications of compliance. The Inspector will also coordinate with the City’s Acceptance Testing and Independent Assurance Program firms to ensure the quality of work once completed. Monitoring of change order work. • • Monitor contractors to ensure materials aren’t installed without the approval of the City’s Material Testing firm.
• • Monitor utility relocation , minimize utility conflict delays, and potent relocations. Inspectors will report any potential delays or relocations to the City.
• • Coordinate with the Contractor and Public Outreach Liaison to discuss access to surrounding businesses and residential areas
• • Ensure safety compliance in the field, for the surrounding public, and report any failing safety measures to the City.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan • • Monitor and maintain compliance with the City’s National Pllutant Discharge Elimination System (NPDES).
Ensure environmental compliance of other local Cities, County, State, and Federal regulations. • • Maintaining data for change orders and tracking the time of dispute , the time of the contractor’s notification, and what the inspector will do.
• • Provide technical support, prepare and submit necessary documentation for approval by the City and attend meetings as required in order to receive authorization from the City to construct the project. • • Maintaining awareness of water discharge requirements. Monitoring Contractors compliance with applicable regulations and applicable required construction contract provisions. • • Coordinate with the Contractor and construction manager to provide complete measurements and calculations to administer progress payments and make recommendations for payments • • Performing field measurements of the contractor’s work and recording them in quantity calculation sheets that will be the basis for contractor’s payments.
• • Ensure the Contractor submits all certified payroll reports with monthly progress payment requests. The inspector will also coordinate with the labor compliance officer to ensure these reports are compliant with both federal and state prevailing wage regulations. Also, the inspector will verify the labor and hours reported by the Contractor’s based on their daily diaries and inspection reports. • • Submit as-built plans to the City once the project is completed • • Making punch-lists, conducting final inspections and close-out encroachment and construction/excavation permits.
Daily Reports | The Southstar Inspector will provide the City with daily diaries of the construction progress.
Here, the inspector will prepare a daily report using the Caltrans format found in the Caltrans Local Assistance Procedures Manual. The report will discuss quantities of materials, photos of construction progress, any issues that may have occurred throughout the day, construction activity, accomplishments, status of project budget and schedule, and any other components that should be brought the City’s attention.
Progress / Coordination Meetings | Southstar’s Inspector will assist the construction manager in coordinating meetings with the Contractor, Designer, the City’s construction surveyor, the City’s materials inspector, and utility companies. During construction, Southstar’s Inspector can lead or assist weekly progress meetings with the Contractor to address the status of the project and project issues. The team will prepare and distribute agendas, minutes, and an issues log. During these meetings, the status of submittals, RFIs, CCOs and project issues will be reviewed and updated.
Drainage | Proper on-site drainage is critical for the safety of the public and the constructed facilities. It is very important to maintain working drainage facilities during construction to prevent flooding of the project site local streets and to construct the new facilities with the ultimate conditions in mind. The projects propose to construct/modify drainage systems with various pipe sizes and materials and drainage structures. Members of our team are heavily experienced in the construction of drainage facilities and systems in accordance with the Caltrans Standard Plans, Green Book and the contract documents.
Materials Testing | Southstar will coordinate with our Materials Testing subconsultant, MTGL, to provide quality assurance material sampling and testing services to support the project as needed. Field personnel will provide periodic or continuous observation and perform sampling and testing of in strict accordance with published standard testing procedures, the project Technical Specifications, and as directed by the City.
During construction, their field inspector will meet each shift with the City’s Representative to discuss the day’s operations. The test results for each material will be processed into a standard report format and sent to the Resident Engineer within the timeline established by the project Technical Specifications. A summary of all acceptance testing will be maintained and updated throughout the project. Constant coordination between our field team and laboratory personnel ensures that time-sensitive tests are performed and reported promptly.
Soils Compaction Testing Service | MTGL ’s proposed scope of work for providing soils compaction testing on an on-call, as-directed basis will consist of the following. • • Performing relative compaction testing of utility trench backfills, and on-site street improvements • • Performing necessary laboratory tests to evaluate conformance of the soils and aggregate base materials • • Preparation of a written report summarizing all test results performed upon completion of the work. The report will not contain a rendering, opinion, certificate, or warranty, of the compaction or materials tested.
Asphalt Laydown Inspection and Testing | MTGL ’s proposed scope of work for asphalt laydown inspection and testing will consist of the following. Asphalt inspections and testing will be performed in general conformance to the latest Standard Specifications for Public Works Construction (Greenbook). • • Asphaltic Concrete Laydown Inspection - Services will consist of providing inspection and quality control during the laydown operation for conformance to the job specifications. The laydown inspection will consist of monitoring the temperature and rolling procedure for the in-place density of asphaltic concrete by nuclear method. The quality control will consist of asphaltic concrete maximum density testing for conformance to the job specification. A written report will be provided at the completion of the work.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan Project Schedule
The Southstar team has reviewed the plans provided with the RFP to determine an approximate schedule for various activities to be performed by the construction management team involved that identifies the milestones of major tasks of the Project. This schedule can be found on the following page. •• Laboratory Testing of Asphaltic Concrete - Services will consist of materials testing of asphaltic concrete.
Services will include Hveem stabilometer, sieve analysis and extraction tests of asphaltic pavement. Tests will be performed on materials sampled at random locations and at frequencies based on the project specifications. A written report will be provided at the completion of the work. •• A written report summarizing the results of all tests performed will be prepared upon completion of the work.
Reinforced Concrete | Field testing of concrete will consist of slump and temperature. Samples will be fabricated and transported to our laboratory for compressive strength testing at the rate of one set of four concrete test cylinders per every 150 cubic yards.
Laboratory Testing of Concrete Specimens | Test cylinders would be cured in our laboratory in accordance with ASTM C192. Compression tests would be performed in accordance with ASTM C39 at 7 and 28 days, respectively. Copies of the results of all compression tests will be provided upon completion of the test.
Value Added Services
Photo Documentation | All our team members are equipped with iPhones and iPads for proper photo/video and written documentation of all project activities. We will document the job site existing conditions with complete and comprehensive job-site photos and video prior to construction. During construction activities and after completion of project elements, project photos and videos will be taken and stored on a common project cloud server to document progress. City staff will have access to Project cloud server at any time.
Cost Reduction Proposals | The team will monitor and manage the initiation, preparation, review and justifications for project cost reduction proposals submitted by the Contractor, Design Engineer, City or Southstar to affect the most desirable benefit to the project. Any proposal will be thoroughly reviewed by the team and discussed with the City for potential implementation after establishment of merit and benefit to the City.
P
ublic Outreach | Southstar is pr oposing a s-needed
public outreach support with unrivaled experience
in community outreach and public education and
a
wareness programs. Led by Vanessa Barrientos,
B
ilingual, our team will provide community outreach
a
nd public meeting support for the project. Our team
wi
ll ensure that accurate information regarding
th
is project reaches ta rgeted businesses and the
community in a timely, cost-effective mann er.
Communication platforms are always tailored to the
ne
eds of the community and businesses. Our go al i s
to minimize the inconvenience of the community and
traveling public as they all play an important role in
the success of all projects. Ms. Barrientos’s ability to co
mmunicate about design, engineering, traffic, and
di
verse communities makes her an asset throughout
the life of the co nt ract.
Ms. Barrientos is a seasoned award winning public outreach specialist with a broad background that combines Program Project Management (Caltrans), Traffic Management Coordination and Office Engineering services for state, County, Cities and body of Government Organizations. She successfully led a variety of public outreach campaigns most recently for the high-profile Caltrans I-5 Corridor Improvement Projects, a combination of 17 concurrent projects with multiple Traffic Management Plans (TMP) Caltrans Seniors, RE’s, Inspectors and Public Works Directors.
She has proven abilities for managing complex, multi-objective projects with multidisciplinary teams and for designing and implementing outreach strategies that reach target audiences, especially participants with little or no tradition of participating in civic processes.
Public Outreach Meeting
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 understanding of the Work to Be done, and the Work plan ID Task Name Duration Start Finish Predecessors Resource Names 0 Bicycle Corridor Improvement Program
(BCIP) Project
76 days Mon 5/1/23 Mon 8/14/23
1 1 Construction Management 1 day Mon 5/1/23 Mon 5/1/23 Amr Abuelhassan,Jason
Bannecke
2 1.1 NTP to Southstar 1 day Mon 5/1/23 Mon 5/1/23
3 2 Phase 1 - Pre-Construction/Procurement
Activities
20 days Tue 5/2/23 Mon
5/29/23
2 Amr
Abuelhassan,Sergio
Topete,Vanessa
Barrientos,Rose
Keshawarz
4 2.1 Early Utilities Relocations As Applicable 20 days Tue 5/2/23 Mon 5/29/23 2 5 2.2 Procurement Period, Review CPM, SWPPP, Shop
Submittals and Mix Designs
20 days Tue 5/2/23 Mon 5/29/23 2
6 2.3 Preconstruction Public Outreach Activities - Business Notifications
20 days Tue 5/2/23 Mon 5/29/23 2
7 2.4 Order and Procure Long Lead Items 20 days Tue 5/2/23 Mon 5/29/23 2 8 3 Construction (Phase 2) 39 days Tue 5/30/23 Fri 7/21/23 Amr Abuelhassan,Vanessa Barrientos,Sergio
Topete,Ramon Carlos,Rose
Keshawarz
9 3.1 NTP to Contractor 1 day Tue 5/30/23 Tue 5/30/23 5 10 3.2 Construct New Roadway Improvements 38 days Wed 5/31/23 Fri 7/21/23 11 3.2.1 Chapman Avenue - (Valley View to Beach) 9 days Wed 5/31/23 Mon 6/12/23 12 3.2.1.1 Install BMPs 1 day Wed 5/31/23 Wed 5/31/23 9 13 3.2.1.2 Install Signage 1 day Thu 6/1/23 Thu 6/1/23 12 14 3.2.1.3 Install Thermoplastic Striping 2 days Fri 6/2/23 Mon 6/5/23 13 15 3.2.1.4 Install Thermoplastic Pavement Markings 2 days Tue 6/6/23 Wed 6/7/23 14 16 3.2.1.5 Adjust Video Detection/Install Video
Detection/Install REDFLEX Stubouts/Install Traffic
Loops
3 days Thu 6/8/23 Mon 6/12/23 14 , 15
17 3.2.2 West Street - (Garden Grove to Convention) 8 days Thu 6/8/23 Mon 6/19/23 18 3.2.2.1 Install BMPs 1 day Thu 6/8/23 Thu 6/8/23 15 19 3.2.2.2 Install Signage 1 day Fri 6/9/23 Fri 6/9/23 18 20 3.2.2.3 Install Thermoplastic Striping 2 days Mon 6/12/23 Tue 6/13/23 19 21 3.2.2.4 Install Thermoplastic Pavement Markings 2 days Wed 6/14/23 Thu 6/15/23 20 22 3.2.2.5 Adjust Video Detection/Install Video
Detection/Install REDFLEX Stubouts/Install Traffic
Loops
2 days Fri 6/16/23 Mon 6/19/23 20 , 21
23 3.2.3 Gilbert Street - (Westminster to Katella) 8 days Fri 6/16/23 Tue 6/27/23 24 3.2.3.1 Install BMPs 1 day Fri 6/16/23 Fri 6/16/23 21 25 3.2.3.2 Install Signage 1 day Mon 6/19/23 Mon 6/19/23 24 26 3.2.3.3 Install Thermoplastic Striping 2 days Tue 6/20/23 Wed 6/21/23 25 27 3.2.3.4 Install Thermoplastic Pavement Markings 2 days Thu 6/22/23 Fri 6/23/23 26 28 3.2.3.5 Adjust Video Detection/Install Video
Detection/Install REDFLEX Stubouts/Install Traffic
Loops
2 days Mon 6/26/23 Tue 6/27/23 26 , 27
29 3.2.4 Brookhurst Street - (Trask to Katella) 8 days Mon 6/26/23 Wed 7/5/23 30 3.2.4.1 Install BMPs 1 day Mon 6/26/23 Mon 6/26/23 27 31 3.2.4.2 Install Signage 1 day Tue 6/27/23 Tue 6/27/23 30 32 3.2.4.3 Install Thermoplastic Striping 2 days Wed 6/28/23 Thu 6/29/23 31 33 3.2.4.4 Install Thermoplastic Pavement Markings 2 days Fri 6/30/23 Mon 7/3/23 32 34 3.2.4.5 Adjust Video Detection/Install Video
Detection/Install REDFLEX Stubouts/Install Traffic
Loops
2 days Tue 7/4/23 Wed 7/5/23 32 , 33
35 3.2.5 Lampson Avenue - (San Marcos to Haster) 14 days Tue 7/4/23 Fri 7/21/23 36 3.2.5.1 Install BMPs 1 day Tue 7/4/23 Tue 7/4/23 33 37 3.2.5.2 Install Signage 2 days Wed 7/5/23 Thu 7/6/23 36 38 3.2.5.3 Install Thermoplastic Striping 2 days Fri 7/7/23 Mon 7/10/23 37 39 3.2.5.4 Install Thermoplastic Pavement Markings 2 days Tue 7/11/23 Wed 7/12/23 38 40 3.2.5.5 Adjust Video Detection/Install Video
Detection/Install REDFLEX Stubouts/Install Traffic
Loops
3 days Thu 7/13/23 Mon 7/17/23 38 , 39
41 3.2.5.6 Finish and Clean up 4 days Tue 7/18/23 Fri 7/21/23 40 42 4 Post Construction Activities 16 days Mon 7/24/23 Mon 8/14/23 Amr Abuelhassan,Rose Keshawarz,Ramon Carlos
43 4.1 Finalize As-Builts and Transfer files to City 5 days Mon 7/24/23 Fri 7/28/23 41 44 4.2 Prepare Project Final Accounting Documents and Final Pay Estimate
10 days Mon 7/31/23 Fri 8/11/23 43
45 4.3 File Notice of Completion with County of Orange 1 day Mon 8/14/23 Mon 8/14/23 44 5/1
Phase 1 - Pre-Construction/Procurement Activities
Early Utilities Relocations As Applicable
Procurement Period, Review CPM, SWPPP, Shop Submittals and Mix Designs Preconstruction Public Outreach Activities - Business Notifications 5/2
Install BMPs
Install Thermoplastic Striping
Install Thermoplastic Pavement Markings
Adjust Video Detection/Install Video Detection/Install REDFLEX Stubouts/Install Traffic Loops Install BMPs
Install Thermoplastic Striping
Install Thermoplastic Pavement Markings
Adjust Video Detection/Install Video Detection/Install REDFLEX Stubouts/Install Traffic Loops Install BMPs
Install Thermoplastic Striping
Install Thermoplastic Pavement Markings
Adjust Video Detection/Install Video Detection/Install REDFLEX Stubouts/Install Traffic Loops Install BMPs
Install Thermoplastic Striping
Install Thermoplastic Pavement Markings
Adjust Video Detection/Install Video Detection/Install REDFLEX Stubouts/Install Traffic Loops Install BMPs
Install Thermoplastic Striping
Install Thermoplastic Pavement Markings
Adjust Video Detection/Install Video Detection/Install REDFLEX Stubouts/Install Traffic Loops Finalize As-Builts and Transfer files to City
Prepare Project Final Accounting Documents and Final Pay Estimate 4/30/23 5/7/23 5/14/23 5/21/23 5/28/23 6/4/23 6/11/23 6/18/23 6/25/23 7/2/23 7/9/23 7/16/23 7/23/23 7/30/23 8/6/23 8/13/23 Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
Progress
Deadline
CITY OF GARDEN GROVE -- Bicycle Corridor Improvement Program (BCIP) Project Improvements Proposed Resource Loaded Schedule and Workplan
Project: Bicycle Corridor Improvement
Date: Mon 2/6/23
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♦
♦ ♦ ◊
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 organization Chart
Organization Chart and Proposed Roster
This organizational chart illustrates our team’s proposed roles, lines of communication and support services.
Below is a roster of available staff for the City to select for the Bicycle Corridor Improvement Program (BCIP) Project. Southstar will be happy to meet with the City to determine the unique needs of the project and provide recommendations from the available roster with regard to both technical expertise and availability as well as cost considerations.
Southstar understands that those designated as key personnel will be available to the extent proposed for the duration of the required services and acknowledges that no person designated as “key” shall be removed or replaced without the prior written concurrence of the City of Garden Grove.
Amr Abuelhassan, PE, MS, QSD*
Southstar
Resident Engineer/
Construction Manager
* = Key Personnel
Ramon Carlos*
Southstar
Labor Compliance
Rose Keshawarz*
Southstar
Construction Inspector/
Assistant Resident Engineer
Sergio Topete
Southstar
Construction Inspector
(backup)
ROLE NAME FIRM % AVAILABILITY
PIC Jason Bennecke, PE, MBA, PMP* Southstar 25%
Resident Engineer/Construction Manager Amr Abuelhassan, PE, MS, QSD* Southstar As Needed (up to 100%) Construction Inspector/Assitant Resident Engineer Rose Keshawarz* Southstar 100% Labor Compliance Ramon Carlos* Southstar As Needed (up to 100%) Public Outreach Lead Vanessa Barrientos* Southstar As Needed (up to 100%) Construction Inspector (backup) Sergio Topete Southstar As Needed (up to 100%) Materials Testing Engineering Manager Isaac Chun, P.E., G.E.* MTGL As Needed (up to 20%) Materials Testing Field Technician Colton Senger MTGL As Needed (up to 75%) Materials Testing Field Technician Derek Tipps MTGL As Needed (up to 60%) Jason Bennecke, PE, MBA, PMP*
Southstar
Principal-in-Charge
Vanessa Barrientos*
Southstar
Public Outreach Lead
Isaac Chun, P.E., G.E.*
MTGL
Materials Engineering Manager
Colton Senger
MTGL
Materials Project Engineer
Derek Tipps
MTGL
Materials Laboratory Manager
....... SOUTHSTAR
• •
,, E N G I N E E R I N G
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 key personnel
Southstar Key Personnel Bios
JaSon bennecke, Pe, Mba, PMP -
PrinciPal-in-charge/firM rePreSentative
As the PIC/Contract Manager/Firm Representative, Mr. Jason Bennecke, PE, MBA, PMP, (Professional Engineer, CA #58808) will be responsible for allocating the necessary resources for this contract. He will be responsible f
or the overall scope, cost, and schedule for all proposed work. Mr. Bennecke has over 30 years of civil engineering and management experience and has provided similar project management services for Caltrans, R
CTD, and the Cities of San Luis Obispo, Corona, Menifee, Murrieta, Palm Desert, La Quinta, Palmdale, and R
ialto. Mr. Bennecke is a master level risk manager , having managed risks for over a dozen local interchanges d
uring project development and construction and he will regularly check in to ensure that our team is p
erforming and meet ing a nd/or exceeding the City’s expectations. aMr abuelhaSS an, Pe, MS, QSd -
reSid ent enginee r/conS truc tion Manager
Mr. Amr Abuelhassan, PE, MS, QSD, (Professional Engineer, CA #C5781 7) brings over 30 years of experience in project management, construction management, and civil engineering. Hi s r e levant c onstruction ma nagement and contract administration experience and knowledge provides a solid foundation for the delivery of projects from
inception to completion of construction. He previously worked as construction manager for the local Cities of La Mirada, Santa Fe Springs, and Norwalk when he led the I-5 Widening Construction Traffic Mitigation Projects. In addition to this project, Mr. Abuelhasssan has provided similar services required for this project on the San Pablo Avenue Streetscape Phase 1 and 2 Projects for the City of Palm Desert, and La Quinta’s Complete Streets project for
the City of La Quinta. Working with the local cities in Los Angeles, Orange, Riverside and San B
ernardino Counties has resulted in Mr. Abuelhassan becoming intimately familiar working with various local a
gencies and utility companies. Mr . Abuelhassan, will serve as the resident engineer /construction manager for the duration of the project.
roSe keShawarz -
conS truc tion inSPecto r/aSSiSt ant reSid ent engineer Ms. Keshawarz has over 24 years of experience in heavy construction work related to highways, railroads, a
irports, subdivision roads, stadiums & arenas, utility coordination and leisure and hospitality projects. Owners, d
esigners, and contractors highly value her ability to communicate effectively in addition to her adeptness at cutting overall costs and to accelerate project schedules with efficiency. Ms. Keshawarz has worked on all a
spects of construction and brings expertise in contract documentation, processing change orders, resolving c
onflicts, coordination with designers and resolves all field issues. She possesses an in-depth understanding o
f the Caltrans Standard Specifications and plans, Construction Manual, Bridge Construction Records and Procedures manual, Standard Specifications for Public Works Construction (Greenbook), and Cal-OSHA p
ractices and procedures. She has led all aspects of contract administration including staffing; meeting with c
ontractors and agencies; monitoring con struction b udget an d s chedule, partnering; as well as conducting value analysis and constructability reviews of project plans and specifications for errors and omissions. Public a
nd private agencies across Southern California hold Ms. Keshawarz in high esteem and as she is a seasoned p
rofessional with Public Works project experience, which covers a complete spectrum of their needs. Ms.
K
eshawarz will serve as the full-time Construction Inspector for the duration of the project. r aM
on carloS - labor coMPliance officer
Mr. Ramon Carlos, Jr. has been a labor compliance officer since 2003 with the public sector as well as private s
ector. He takes on highly challenging positions and projects, and with his energy, initiative and ability to i
mplement and administer programs, delivers successful assignments that have built his reputation in our i
ndustry as one of the best labor compliance officers in the Inland Empire. vane
SSa barrientoS - Public outreach lead
Vanessa Barrientos has over 15 years of experience planning and executing community outreach campaigns for high-profile infrastructure projects en gaging a nd informing stakeholders. Sh e co nsistently implements ta ilored public awareness campaigns with a cost-effective approach by proactively establishing goals, objectives, and b
udgets, while encouraging open conversation and facilitating the access of project information. Vanessa’s e
xperience includes visual content creation, collateral material creative concepts, presentation development, c
ommunity event marketing, special event coordination, speaker’s bureaus research, canvassing, direct mail, grassroots outreach, helpline management, electronic communication, website management, social media c
ontent creation, photography, development of press releases and kits, and elected briefings coordination.
.... •~SOUTHSTAR ~
, ... E\JGINE ~ I NG ..,,.
Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 key personnel
Jason Bennecke, PE, MBA, PMP | Principal-in-Charge
BIOGRAPHY
Mr. Bennecke has over 30 years of extensive civil engineering and management experience while working on large transportation projects in different capacities. As a full-time Project Manager at Caltrans District 8 from 2008 -2014, he was responsible for successfully delivering and maintaining a project portfolio worth over $500 million, mostly interchange reconstruction projects in various stages of PA/ED, PS&E, and Construction. He successfully guided ten (10) separate interchange projects in Riverside County through the project development and construction phases. His practical design experience includes design of roadways, streets, street lighting, drainage channels, drainage structures, storm drains, sanitary sewer, and structural work. He has broad experience in project coordination with local agencies, funding partners, Local Assistance, Caltrans, utility companies, cities, state agencies, and private property owners.
CV
EEdduuccaattiioonn • Master of Business Administration, Corporate Management, CSUSB • BS, Civil Engineering, Cal Poly Pomona
PPrrooffeessssiioonnaall
RReeggiissttrraattiioonnss
• Professional Civil Engineer, CA #58808
• CA General Building Contractor, #921267CA
• Real Estate Broker, Lic #01332170
• Certified Project Management Professional, PMP #1443915 EExxppeerriieennccee • 14 Years with Southstar | 30+ Years in Role BBeenneeffiittss ttoo tthhee PPrroojjeecctt
• Significant experience on large scale paving, highway and bridge construction projects • Significant experience with risk mitigation and constructability reviews • 30 years working with and for Caltrans District 8 in San Bernardino, resulting in extensive knowledge of Caltrans procedures and policies
• Extensive claims resolution experience
II--1155//CCaajjaallccoo IInntteerrcchhaannggee CCoorroonnaa Corona, CA – Project Manager
Mr. Bennecke was responsible for guiding this project which has reconstructed the interchange located on Interstate 15 (I-15) at Cajalco Road from Temescal Canyon Road to Bedford Canyon Road. The $50 million dollar investment included the widening of Cajalco Road from a two-lane bridge to a six-lane overcrossing bridge on a new alignment north of the existing bridge. In addition, the bridge included a striped median, outside shoulders and a sidewalk on the southern side.
Mr. Bennecke was able to successfully deliver this project despite its external challenges such as local mountain fires.
Nonetheless, the project was still delivered ahead of schedule saving the City of Corona unnecessary costs.
SSaann PPaabblloo AAvvee SSttrreeeettssccaappee PPhhaasseess II && IIII PPrroojjeeccttss Palm Desert, CA – Project Manager
Mr. Bennecke was responsible for providing project management for these two construction management and inspection services projects. The projects were fully funded with City Funds, however, Mr. Bennecke ensured to document the project construction and progress payments in sufficient detail to comply with Caltrans Construction Manual, the Construction Manual Supplement for Local agency Resident Engineers, the Local Assistance Procedures Manual (LAPM) and the Local Agency Structure Representative Guidelines requirements and as directed by the City Engineer.
LLaa QQuuiinnttaa CCoommpplleettee SSttrreeeettss IImmpprroovveemmeennttss PPrroojjeecctt La Quinta, CA – Project Manager
Mr. Bennecke was responsible for providing project management services for this construction management, inspection, survey, and materials testing project. The project was partially funded with State Only Active Transportation Funds, and therefore we documented the Project construction and progress payments in sufficient detail to comply with Caltrans Construction Manual and the Local Assistance Procedures Manual (LAPM) requirements and as directed by the City Engineer. Careful consideration was taken to develop a construction schedule based on the approved Stage Construction plans. The construction staging and schedule was developed to minimize impacts to the businesses and school during the season (November to April) and to minimize detours and closures to keep traffic flowing at all times. As such, the Project was broken down into three phases.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 key personnel
Amr Abuelhassan, MS, PE, QSD | Resident Engineer/Construction Manager
BIOGRAPHY
Mr. Abuelhassan has over 3 1 years of experience in project management, construction management, and civil engineering. His extensive construction management and administration experience and knowledge provides a solid foundation for the delivery of projects from inception to completion of construction. Mr. Abuelhassan’s experience includes working for Caltrans District 8 delivering projects on various routes within the District as a Project Manager and as a Resident Engineer. Mr. Abuelhassan’s experience also includes working for the County of San Bernardino Department of Public Works as a Resident Engineer where he performed the duties of construction manager on several successful projects. During his tenure, as Resident Engineer at the County of San Bernardino Department of Public W orks, Mr. Abuelhassan delivered the largest transportation construction project in the County’s history, Ft. Irwin Road Widening and Rehabilitation Project.
CV
EEdduuccaattiioonn
• Master of Science, Civil Engineering, California State University, Fullerton, 1997 • Bachelor of Science, Civil Engineering, California State Polytechnic University Pomona, 1991 • Caltrans RE Academy 2001
PPrrooffeessssiioonnaall
RReeggiissttrraattiioonnss
• Professional Engineer, CA #C57817
• Qualified SWPPP Developer (QSD) #23428
EExxppeerriieennccee • 13 Years with Southstar | 31 Years in Role BBeenneeffiittss ttoo tthhee
PPrroojjeecctt
• Former Caltrans Project Manager and Resident Engineer • Has managed multiple public works projects throughout Southern California • Significant experience in Federally Funded Transportation Projects • Experienced Resident Engineer of similar projects
• Expert on roadway, highway, and bridge construction projects • Significant Experience in Delivering Transportation Projects under Caltrans Ov ersight SSaann PPaabblloo AAvvee SSttrreeeettssccaappee PPhhaassee II aanndd IIII PPrroojjeecctt Palm Desert, CA – Resident Engineer
As resident engineer, Mr. Abuelhassan was responsible for providing construction management services. The project was fully funded with City Funds, however, Mr. Abuelhassan ensured to document the project construction and progress payments in sufficient detail to comply with Caltrans Construction Manual, the Construction Manual Supplement for Local agency Resident Engineers, the Local Assistance Procedures Manual (LAPM) and the Local Agency Structure Representative Guidelines requirement s and as directed by the City Engineer. Mr. Abuelhassan was responsible for ensuring construction activities are continuous and no delay is encountered as a result of field conflicts.
LLaa QQuuiinnttaa CCoommpplleettee SSttrreeeettss IImmpprroovveemmeennttss PPrroojjeecctt La Quinta, CA – Resident Engineer
The Southstar Team, led by Mr. Abuelhassan, was responsible for providing construction management, inspection, survey, and material testing services. He ensured construction activities were continuous and that no delays were encountered as a result of field conflicts. The project was partially funded with State Only Active Transportation Funds, and therefore the Project construc tion and progress payments were documented in sufficient detail to comply with Caltrans Construction Manual and the Local Assistance Procedures Manual (LAPM) requirements and as directed by the City Engineer. The project was constructed in 3 phases split into 3 stages each.
SSRR--6600 // AArrcchhiibbaalldd AAvveennuuee IInntteerrcchhaannggee IImmpprroovveemmeennttss PPrroojjeecctt Ontario, CA – Senior Resident Engineer
Mr. Abuelhassan served as the Senior Resident Engineer on this $15 million project that improved Archibald Avenue between East Oak Hill Drive and Monticello Place at the State Route 60 (SR 60) interchange, located in the City of Ontario in San Bernardi no County. Improvements included widening Archibald Avenue to add a northbound left -turn lane to the westbound on-ramp and an additional southbound left-turn lane to the eastbound on-ramp. This widening also extended an additional storage lane south of the interchange for northbound traffic accessing the westbound on- ramp. The westbound and eastbound off-ramps were also widened to accommodate an additional left-turn lane. In addition, right-turn pockets in the northbound and southbound directions were added approaching the eastbound and westbound on-ramps. Services include: participation in the evaluation of scheduling; constructability reviews; utility coordination; construction project advertising, bid analysis, and award; construction inspe ction; surveying; materials testing; source inspection; landscape inspection; contractor interface and contract administration; office engineering; coordinating with local ongoing projects, and other assorted duties as appropriate in managing the construction of the Caltrans oversight and city roadway improvement project.
TAR
R I NG
SUlTING,INC
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 key personnel
Rose Keshawarz | Construction Inspector/Assistant Resident Engineer
BIOGRAPHY
Ms. Keshawarz has over 24 years of experience in heavy construction work related to highways, railroads, airports, subdivision roads, stadiums & arenas, utility coordination and leisure and hospitality projects. Owners, designers, and contractors highly value her ability to communicate effectively in addition to her adeptness at cutting overall costs and to accelerate project schedules with efficiency. Ms. Keshawarz has worked on all aspects of construction and brings expertise in contract documentation, processing change orders, resolving conflicts, coordination with designers and resolves all field issues. She possesses an in -depth understanding of the Caltrans Standard Specifications and plans, Construction Manual, Bridge Construction Records and Procedures manual, Standard Specifications for Public Works Construction (Greenbook), and Cal-OSHA practices and procedures. She has led all aspects of contract administration including staffing; meeting with contractors and agencies; m onitoring construction budget and schedule, partnering; as well as conducting value analysis and constructability reviews of project plans and specifications for errors and omissions.
CV
EEdduuccaattiioonn • BS, Construction & Civil Engineering, Newark College of Engineering 1999 RReeggiissttrraattiioonnss
• OSHA 30 Hour Training
• OSHA 10 Hour Training
• URS Certified Project Manager
• 30-Hour OSHA General Industry Safety
PPrroojjeecctt
BBeenneeffiittss
Ms. Keshawarz has over 24 years’ experience working on large construction projects:
• $1.908 billion Caltrans and Metro, I-405 Sepulveda Gap Closure HOV Widening Project • $1.5 billion Caltrans, RCTC and City of Corona, SR-91 / I-15 Corridor Improvement Design-Build • $208-million San Bernardino County and Caltrans, I-15 / I-215 Interchange Design-Build CA • $485 million City of Phoenix-Sky Harbor International Airport, Automated People Mover (APM) and Maintenance Facility
EExxppeerriieennccee • < 1 Year with Southstar | 24 Years in Role CCoouunnttyy ooff SSaann BBeerrnnaarrddiinnoo,, MMaaccyy SSttrreeeett IImmpprroovveemmeennttss San Bernardino, CA – Construction Inspector
Ms. Keshawarz served as Construction Inspector on this project. Project included removal and repair of broken and damaged cur bs & gutters; driveway & alley approaches; sidewalks; and deteriorated asphaltic concrete pavement; installation and reconstruction of curb ramps meeting current Americans with Disabilities Act guidelines; surface grinding of existing asphalt concrete pavem ent; placement of Asphalt Rubber Hot Mix (ARHM) surface course and reconstruction of Public Works Facilities Parking Lot. She performed site inspections, making sure the work is being done in compliance with the plans and specifications and provided reporting, Daily Dairies, project photos and coordination with the contractor keeping track of equipment and track of manp ower.
CCiittyy ooff WWhhiittttiieerr,, NNeelllleess aatt tthhee GGrroovvee iinn WWhhiittttiieerr ((WWUUAA1188--002277)),, Whittier, CA – Construction Inspector
Field Inspector. The project includes new construction of 561 homes, 189 apartments and 150,000 square feet of retail and restaurant space. Four historic buildings will be preserved. Project also includes for new neighborhood parks and open space, as well as the restoration and reuse of four buildings from the 1920s and 1930s as part of the commercial and residential areas.
Responsibilities include field inspection of asphalt concrete pavement, mill and resurfacing, AC dike, electrical work, coord inating with utility companies’, landscaping, irrigation, grading, traffic signals, upgrade of traffic control devices, turn lanes, streetlights, parking lots, driveways; curbs, sidewalks, water systems, sewer systems and traffic control, concrete drainage pools and overseeing compliance testing. Her other tasks include reporting, Daily Dairies, project photos and coordination with the contractor, keeping track of equipment and track of manpower.
HHoollllaanndd RRooaadd//II--221155 BBrriiddggee -- CCiittyy ooff MMeenniiffeeee Menifee, CA – Office Engineer
As Office Engineer, Ms. Keshawarz provides construction support services for the Holland Road/I -215 Bridge. The work consists of installing a bridge structure, MSE walls, a roadway, and utilities. The structure will be a three span, cast -in-place prestressed (CIP/PS) concrete box girder bridge. The structure will be 328'-0" long and 82'-0" wide include parallel MSE walls will retain the approach at the east abutment and utility relocations. Responsibilities includes but not limited to significant coordination with multiple local Agencies, set up and maintain all project files in accordance with the Caltrans Construction Manual, SWPPP review and approval, review of quantities for progress payment, attending project construction, inspection and site meetings, as wel l as review and coordinate the engineering submittals such as, shop drawings/RFI’s with engineering staff while ensuring quality plans meet the contract requirements and approved the design materials for the project. She reviews, process construction changes orders and coordinate with all subcontractors affected by the change. Coordinate construction activities with Utility Owners and Public and Local Agencies. Also prepare monthly progress report, review of contractors CPM schedule.
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.'- E N G I N E E R I N G
,,,,, & Cc:t,JSULTING, INC
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 key personnel
Ramon Carlos | Labor Compliance Officer
BIOGRAPHY Mr. Ramon Carlos, Jr. has been a labor compliance officer since 2003 with the public sector as well as private sector. He takes on highly challenging positions and projects, and with his energy, initiative, and ability to implement and administer programs, delivers successful assignments that have built his reputation in our industry as one of the best labor compliance officers in the Inland Empire.
CV EEdduuccaattiioonn • High School Diploma
EExxppeerriieennccee • 11 Years with Southstar | 20 Years in Role CCiittyy ooff CCoorroonnaa,, II--1155//CCaajjaallccoo RRooaadd IInntteerrcchhaannggee PPrroojjeecctt Corona, CA - Labor Compliance Officer
Mr. Carlos served as the labor compliance officer for this $50M project. The project reconstructed the interchange located on Interstate 15 at Cajalco Road in the City of Corona. The improvements will increase the capacity of the overcrossing and ramps to reduce congestion and accommodate projected development and growth in the area. As the labor compliance officer, Ramon is responsible for reviewing contractor’s certified payroll records, performing worker interviews, DBE reports and EEO records.
Project Cost: $50 million │ Performance Period: 10/2017-3/2020 II--1100//JJeeffffeerrssoonn SSttrreeeett IInntteerrcchhaannggee PPrroojjeecctt,, IInnddiioo,, CCAA Indio, CA - Labor Compliance Officer
Mr. Carlos served as the Labor Compliance Officer for this project that consisted of widening the existing structure for both west and east bound traffic. The project added a 5 -foot bike lane and an 8 -foot shoulder to improve pedestrian safety and tie in with the existing east and west bound approaches by widening the existing structures. The project also included the installation of a water main on Foothill. Throughout the construction duration, one -way traffic was maintained on Foothill Boulevard, continuous access to the businesses and residents was also maintained.
Project Cost: $45 million │Performance Period: 03/2015-10/2017 FFooootthhiillll BBoouulleevvaarrdd BBrriiddggee WWiiddeenniinngg San Dimas, CA - Labor Compliance Officer
Mr. Carlos served as the Labor Compliance Officer for this project that consisted of widening the existing structure for both west and east bound traffic. The project added a 5 -foot bike lane and an 8 -foot shoulder to improve pedestrian safety and tie in with the existing east and west bound approaches by widening the existing structures. The project also included the installation of a water m ain on Foothill. Throughout the construction duration, one -way traffic was maintained on Foothill Boulevard, continuous access to the businesses and residents was also maintained.
Project Cost: $2.3 million │ Performance Period: 03/2015 – 04/2016 LLooss AAllaammooss BBrriiddggee,, II--1155
Murrieta, CA - Labor Compliance Officer
As the labor compliance officer, Mr. Carlos reviewed the Prime and subcontractor certified payrolls, monthly, to confirm compliance with specified prevailing wage requirements. He also provided written reports with any findings on certified payroll reviews and interviews to construction manager monthly.
Project Cost: $30 million │ Performance Period: 12/2006-12/2010 RRiivveerrssiiddee WWaatteerr TTrreeaattmmeenntt PPllaanntt ((WWQQCCPP eexxppaannssiioonn pprroojjeecctt)) Riverside, CA – Labor Compliance Officer
Mr. Carlos served as the labor compliance officer. He reviewed the Prime and subcontractor certified payrolls, monthly, to confirm compliance with City of Riverside specified prevailing wage requirements. He conducted on-site/mail interviews with prime and subcontractor employees to confirm compliance with the City of Riverside specified prevailing wage requirements. He conducted source document reviews on contractors who performed work on project. He also provided written reports with any findings on certified payroll reviews and interviews to construction manager monthly.
Project Costs: Varies │ Performance Period: Varies
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E N G I N E ER I NG
& CONSUtnNG, INC
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 key personnel
Vanessa Barrientos | Public Outreach Lead
BIOGRAPHY
Vanessa Barrientos has over 15 years of develop and execute tailored public awareness campaigns for over $3.4 billion high-profile infrastructure projects with a cost-effective approach by establishing goals, objectives and budgets. She encourages open conversation and facilitating the access of project information. Top priorities are safety and engaging the community in an open conversation and facilitating the access of project information. Her unique approach to public outreach strains from her experience as a Caltrans Traffic Management Center Liaison, Assistant Project Manager for Caltrans Stream-Lined Oversight Projects, and as an Office Engineer. These assignments enhanced her communication skills – affording her the capability of communicating with Engineers - turn around and decode technical project information to the general public for continuous support throughout the life of the project.
CV
EEdduuccaattiioonn • BS Criminal Justice, California State University, San Bernardino AAwwaarrddss
• ASCE OC Branch Awards | Construction Project of the Year • Gold Award, MarCom Awards | Communication Program
• Finalist, Public Relations Society of America, 50th Prism Awards, Community Relations EExxppeerriieennccee • 7 Year with Southstar | 15 Years in Role SSaann PPaabblloo AAvveennuuee SSttrreeeettssccaappee PPhhaassee 11 aanndd 22 PPrroojjeecctt Palm Desert, CA – Public Outreach Liaison
Ms. Barrientos is served as the lead Community Outreach Representative for the project that will ransformed San Pablo Avenue into a key artery in a revitalized city center where walking, biking, and fun is the focus in the City of Palm Desert. Her responsibilities included a community outreach plan, dedicated website, dedicated hotline, project branding, construction notices, business outreach, TEXT to Sign-Up, construction maps, collateral material, monthly aerial photos, bitables videos and canvassing. Coordinating Project Partners include: City Project Manager, Contractor, Resident Engineer, CVWD, Business Owners and field staff. She attends weekly construction meetings, reviews schedule and develops tailored outreach services for each construction activities.
LLaa QQuuiinnttaa CCoommpplleettee SSttrreeeettss MMuullttii--SSttaaggee PPrroojjeecctt La Quinta, CA – Public Outreach Liaison
Ms. Barrientos served as the lead Community Outreach Representative for the project that constructed five new roundabouts where pedestrian, bicycle, golf cart, and automobile traffic exists. Her responsibilities included a community outreach plan, dedicated website, dedicated hotline, TEXT to Sign-Up, construction maps, project branding, construction notices, business outreach, collateral material, monthly aerial photos, bitables videos and canvassing.
Coordinating Project Partners include: City Project Manager, City PIO, Contractor, Resident Engineer, Old Town La Quinta, Benjamin Franklin Elementary School, Bus Transit, Business Owners and field staff. She attended weekly construction meetings, reviews schedule and developed tailored outreach services for each construction activities.
CCoouunnttyy ooff OOrraannggee,, OOCC PPuubblliicc WWoorrkkss,, LLaa PPaattaa EExxtteennssiioonn PPrroojjeecctt San Clemente/San Juan Capistrano, CA – Dedicated Community Outreach Coordinator Ms. Barrientos was responsible for developing and implementing the extensive community outreach plan. The plan, tailored to encompass the entire Orange County region includes collaborating with other county groups, event planning, resident and business outreach, open houses, community meeting presentations, branding, collateral material development and review news releases, translation and interpretation, inquiries, and 3D simulation. Partners include, Cities of San Juan Capistrano, San Clemente, OC Waste & Recycling and construction division.
CCiittyy ooff CCoorroonnaa –– II--1155//CCaajjaallccoo RRooaadd IInntteerrcchhaannggee PPrroojjeecctt,, DDeeddiiccaatteedd CCoommmmuunniittyy OOuuttrreeaacchh LLiiaaiissoonn Corona, CA – Dedicated Community Outreach Liaison
Ms. Barrientos served as a Dedicated Community Liaison and was responsible for developing and executing a comprehensive bilingual community outreach plan for this complicated highway project. She coordinated with resident engineer, contractor, I-15 Express Lanes Project, EVMWD’s Flager Wells Project, Temescal Canyon Widening Project, City Water Main Project, Arantine Hills Development Roadway Project, local businesses and residents. Her outreach plan included a dedicated project website, business outreach, resident outreach, City Council briefing presentations, branding and collateral material design, toll-free hotline number management, graphic design, photography, translation services, and construction alerts. She maintained a comprehensive documentation control system, detailing public inquiries, photos, and outreach activities.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 key personnel
RESUME
ISAAC CHUN, P.E., G.E.
Geotechnical Engineer/Engineering Manager
EXPERIENCE
Years of Experience: 29
Years with MTGL: 11
Office Location: Anaheim
EDUCATION
B.S. Civil Engineering,
California State
Polytechnic University,
Pomona
LICENSES
/CERTIFICATIONS
State of California
Registered Civil Engineer,
CE #59431
State of California
Registered Geotechnical
Engineer, GE #2649
EXPERTISE
Preconstruction and
Regular Construction
Meeting
Geotechnical Services
Materials Testing
Source Inspection
Roadway Inspection
Project Management
Monthly Activity Reports
Safety
Project Closeout
AVAILABILITY: 20%
Isaac Chun is a Geotechnical Engineer and Engineering Manager with over 29 years of experience in geotechnical engineering, mate rials testing, special inspection, construction engineering and management, quality assurance/quality control program development and administration, and the source/fabrication inspection industry.
His extensive experiences and knowledge base include geotechnical investigations, specialty pile design, seismic hazard mitigation, resource evaluation and characterization, slope stability analysis, settlement analysis, seepage analysis, performance testing, post -construction stability analysis, distress mapping, and soils characterization. His geotechnical construction experience includes specification review and augmentation, earthwork - related remediation, deep pile inspection, CIDH inspection, observation of ground improvement construction, and regulatory agency compliance.
He is experienced performing in quality program management and administration extends to projects administered through FAA, FHWA, USACE, Greenbook, DSA, OSHPD, and various other city governments and local funding agencies.
RELEVANT PROJECT EXPERIENCE
JACOBS PROJECT
MANAGEMENT
Contact/Phone
Ken Bui, P.E.
P: 714-400-7988
OCTA DB I-405 Improvement Project.
Engineering Manager during materials testing
and inspection services for the project
improvement scope of work includes but is not
limited to the construction of two (2) new
travels lanes from the Orange County segment
of the I-405 to the Los Angeles County Lane. In
addition to the new pavement, twelve (12)
Over-Crossings are being rebuilt to
accommodate a wider freeway.
JACOBS PROJECT
MANAGEMENT
Contact/Phone
Gary Tomasetti
P: 714-412-2262
I-215 Central Widening – Scott Road in
Menifee and Nuevo Road in Perris, California.
Engineering Manager for the project widened
12.5-miles of Interstate 215 between Scott
Road in Menifee and Nuevo Road in Perris.
One (1) lane added in each direction to this
section of I-215 and three (3) continuous
Northbound lanes and Southbound lanes on
I-215 between I-15 and SR 60.
JACOBS PROJECT
MANAGEMENT
Contact/Phone
Gary Tomasetti
P: 714-412-2262
SR47/1-110 Widening and Improvements, Los
Angeles, California. Engineering Manager for
the proposed project involved widening of the
SR47/I-110 connector from 1 to 2 lanes,
extending the additional general-purpose lane
on the northbound NB I-110 past the John S.
Gibson Boulevard off-ramp, modifying the
northbound ramps at the I-110/John S. Gibson
Boulevard interchange, and improving the
intersection of John S. Gibson Boulevard and
the NB I-110 ramps.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 referenCes
San Pablo PhaSeS 1 & 2
CITY OF PALM DESERT | 2019 - 2021 | Project Cost: $20M The San Pablo Avenue Streetscape Project transformed San Pablo Avenue into a key artery in a revitalized city center where walking, biking, and fun is the focus in the City of Palm Desert. Roadway lanes are being reduced to allow room for improved bikeways along San Pablo Avenue, enhanced pedestrian accommodations, new landscaping, beautification of existing community gardens, on-street parking, and a roundabout intersection at San Gorgonio Way. Project Elements included Roundabout intersection at San Gorgonio Way, Midblock Pedestrian Crossings, On-Street Bikeway, In-Street Event Space, Decorative Hardscape, Landscape and Shade Trees, Enhanced Street Lighting, Street Furniture, and Pocket Parks. Southstar provided Construction Management, Inspection and Public Outreach Services throughout the duration of the project.
Relevant Reference Project Experience
It is important for Southstar to showcase the depth of experience that has broadened our skills and talents, and will serve us well in delivering this project for the City of Garden Grove. Multiple street rehabilitations, grade separations, and roadway projects, combined with our deep knowledge of Caltrans procedures, have us ready to take on any project with an unmatched level of expertise. The following examples detail our expertise on past successful projects that have prepared us for delivering this project for the City of Garden Grove. Additional reference information can be found in Attachment H in the Forms section of this proposal.
Steeter avenue grade SeParation
CITY OF RIVERSIDE | 2013 - 2015 | Project Cost: $36M
The Streeter Avenue Grade Separation project provided for the lowering of Streeter Avenue under the UPRR railroad tracks. The project site was along an arterial street within a residential area of the City. Two elementary schools and two churches were less than ½ mile from the site.
The project scope included major earthwork grading to accommodate the construction of two parallel bridges, one to carry traffic on Dewey Avenue which is parallel and immediately adjacent to the railroad, and another bridge to carry UPRR and Metrolink trains over Streeter Avenue.
Other work needed to complete the grade separation project included:
Realignment of residential streets within the project area; major utility relocations; and the construction of a new storm water pump station. The Streeter Avenue Underpass Structure is a 4-span precast box beam girder supported on CIDH piles. Southstar has provided similar services on multiple grade separation projects throughout the City of Riverside in the past decade and has worked with Mr. Cwiak often.
CLIENT NAME TITLE PHONE EMAIL
City of Palm Desert Randy Bowman Deputy Director of Public Works 760.346.0611 [email protected]
CLIENT NAME TITLE PHONE EMAIL
City of Riverside Danny Cwiak Constracts Administrator 951.826.5892 [email protected] la Quinta coMPlete Street S ProJect
CITY OF LA QUINTA | 2020 - 2021 | Project Cost: $13.5M
The City of La Quinta invested over $13.5 million from various funding sources to construct five new roundabouts in the La Quinta Village where pedestrian, bicycle, golf cart, and automobile traffic exists. The reduced travel lanes and cross-walks added mid-block will provide pedestrians with safer access to Civic Center Park, Old Town La Quinta, and the Benjamin Franklin Elementary School. Improvements are being completed in three stages throughout The Village and Cove areas. Mr. Abuelhassan served as Resident Engineer/Construction Manager and Ms. Barrientos provided Public Outreach servies for this project.
CLIENT NAME TITLE PHONE EMAIL
City of La Quinta Bryan McKinney, PE City Engineer 760.777.7045 [email protected]
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Title
Engineering Trust Into Every Project
Federal-Aid
ProviSionS and forMS
Engineering Trust Into Every Project
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
EXHIBIT 10-I NOTICE TO PROPOSERS DBE INFORMATION
(Federally funded projects only)
The Agency has established a DBE goal for this Contract of __12_%
1. TERMS AS USED IN THIS DOCUMENT
• The term “Disadvantaged Business Enterprise” or “DBE” means a for-profit small business concern owned and controlled by a socially and economically disadvantaged person(s) as defined in Title 49, Code of Federal Regulations (CFR), Part 26.5.
• The term “Agreement” also means “Contract.”
• Agency also means the local entity entering into this contract with the Contractor or Consultant. • The term “Small Business” or “SB” is as defined in 49 CFR 26.65.
2. AUTHORITY AND RESPONSIBILITY
A. DBEs and other small businesses are strongly encouraged to participate in the performance of Contracts financed in whole or in part with federal funds (See 49 CFR 26, “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs”).
The Consultant must ensure that DBEs and other small businesses have the opportunity to participate in the performance of the work that is the subject of this solicitation and should take all necessary and reasonable steps for this assurance. The proposer must not discriminate on the basis of race, color, national origin, or sex in the award and performance of subcontracts.
B. Proposers are encouraged to use services offered by financial institutions owned and controlled by DBEs.
3. SUBMISSION
OF DBE INFORMATION
If there is a DBE goal on the contract, Exhibit 10-O1: Consultant Proposal DBE Commitment must be included in the Proposal. In order for a proposer to be considered responsible and responsive, the proposer must make good faith efforts to meet the goal established for the contract. If the goal is not met, the proposer must document adequate good faith efforts. All DBE participation will be counted towards meeting the contract goal; therefore, all DBE participation shall be collected and reported.
Exhibit 10-O2 Consultant Contract DBE Information must be included in best qualified consultant’s executed consultant contract. Even if no DBE participation will be reported, the successful proposer must execute and return the form.
4. DBE PARTICIPATION GENERAL INFORMATION
It is the proposer’s responsibility to be fully informed regarding the requirements of 49 CFR, Part 26, and the Department’s DBE program developed pursuant to the regulations. Particular attention is directed to the following:
A. A DBE must be a small business firm defined pursuant to 13 CFR 121 and be certified through the California Unified Certification Program (CUCP).
B. A certified DBE may participate as a prime consultant, subconsultant, joint venture partner, as a vendor of material or supplies, or as a trucking company.
C. A DBE proposer not proposing as a joint venture with a non-DBE, will be required to document one or a combination of the following:
1. The proposer is a DBE and will meet the goal by performing work with its own forces.
2. The proposer will meet the goal through work performed by DBE subconsultants, suppliers or trucking companies.
3. The proposer, prior to proposing, made adequate good faith efforts to meet the goal.
Attachment B: 10-I
I
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
D. A DBE joint venture partner must be responsible for specific contract items of work or clearly defined portions thereof. Responsibility means actually performing, managing, and supervising the work with its own forces. The DBE joint venture partner must share in the capital contribution, control, management , risks and profits of the joint venture commensurate with its ownership interest.
E. A DBE must perform a commercially useful function pursuant to 49 CFR 26.55, that is, a DBE firm must be responsible for the execution of a distinct element of the work and must carry out its responsibility by actually performing, managing and supervising the work.
F. The proposer shall list only one subconsultant for each portion of work as defined in their proposal and all DBE subconsultants should be listed in the bid/cost proposal list of subconsultants.
G. A prime consultant who is a certified DBE is eligible to claim all of the work in the Contract toward the DBE participation except that portion of the work to be performed by non-DBE subconsultants.
5. RESOURCES
A. The CUCP database includes the certified DBEs from all certifying agencies participating in the CUCP. If you believe a firm is certified that cannot be located on the database, please contact the Caltrans Office of Certification toll free number 1-866-810-6346 for assistance.
B. Access the CUCP database from the Department of Transportation, Office of Civil Rights website.
1. Click on the link titled “Access the DBE Query Form”
2. Click on “Start DBE Firms Query” link
Searches can be performed by one or more criteria. Follow instructions on the screen.
6. materials or supplies purchased from dbes count towards the dbe goal under the following conditions:
A. If the materials or supplies are obtained from a DBE manufacturer, count 100 percent of the cost of the materials or supplies. A DBE manufacturer is a firm that operates or maintains a factory, or establishment that produces on the premises the materials, supplies, articles, or equipment required under the Contract and of the general character described by the specifications.
B. If the materials or supplies purchased from a DBE regular dealer, count 60 percent of the cost of the materials or supplies. A DBE regular dealer is a firm that owns, operates or maintains a store, warehouse, or other establishment in which the materials, supplies, articles or equipment of the general character described by the specifications and required under the Contract are bought, kept in stock, and regularly sold or leased to the public in the usual course of business. To be a DBE regular dealer, the firm must be an established, regular business that engages, as its principal business and under its own name, in the purchase and sale or lease of the products in question. A person may be a DBE regular dealer in such bulk items as petroleum products, steel, cement, gravel, stone or asphalt without owning, operating or maintaining a place of business provided in this section.
C. If the person both owns and operates distribution equipment for the products, any supplementing of regular dealers’ own distribution equipment shall be, by a long-term lease agreement and not an ad hoc or Agreement-by-Agreement basis. Packagers, brokers, manufacturers’ representatives, or other persons who arrange or expedite transactions are not DBE regular dealers within the mean ing of this section.
D. Materials or supplies purchased from a DBE, which is neither a manufacturer nor a regular dealer, will be limited to the entire amount of fees or commissions charged for assistance in the procurement of the materials and supplies, or fees or transportation charges for the delivery of materials or supplies required on the job site, provided the fees are reasonable and not excessive as compared with fees charged for similar services.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
☐ a. contract ☐ a. bid/offer/application ☐ a. initial ☐ b. grant ☐ b. initial award ☐ b. material change
☐ c. cooperative agreement ☐ c. post-award
☐ d. loan For Material Change Only:
☐ e. loan guarantee year ____ quarter _________
☐ f. loan insurance date of last report __________
4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:
☐ Prime ☐ Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable ____________________
8. Federal Action Number, if known: 9. Award Amount, if known:
10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ ☐ actual ☐ planned ☐a. retainer
☐b. one-time fee
13. Form of Payment (check all that apply): ☐c. commission ☐ a. cash ☐d. contingent fee
☐ b. in-kind; specify: nature _____________ ☐e. deferred Value _____________ ☐f. other, specify _______________________
15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)
16. Continuation Sheet(s) attached: ☐☐ Yes ☐☐No
17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date: ___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files
Jason Bennecke, PE, MBA, PMP
Executive Vice President/CAO
951-342-3120 02/07/2023
NOT APPLICABLE
TO SOUTHSTAR
Attachment B: 10-Q
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
Attachment B: 10-Q
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
4. 6.
8. 10.
12. 13.
15. D a. contract
Db. grant
D a. bid/offer/application D a. initial
D b. initial award D b . material change
D c. cooperative agreement
D d. loan
D c. post-award
F~ ,teig, Only,
D e. loan guarantee
D f. loan insurance
Name and Address of Reporting Entity
D Prime D Subawardee
Tier ___ , if known
Congressional District, if known
Federal Department/ Agency:
Federal Action Number, if known:
arter ___ _
last report _ __ _
5. If Reporting E is Subawardee,
Enter am f Prime:
♦ oc i:.Vnct ifknown
'-,~•ram Name/Description:
' ~Number, if applicable ___ _ ____ _
9. Award Amount, if known:
Name and Address of Lobby Entity
(If individual, last name, first na Ml)
. Individuals Performing Services
(last name, first name, MI)
ontinuation Sheet(s) ifnecessary)
Amount of Payment all t I
$_____ a I D planned
check I that apply):
specify: nature _____ _
Value _ ____ _
14. Type of Payment (check all that apply)
D a. retainer
Db. one-time fee
De. commission
Dd. contingent fee
De. deferred
□ f. other, specify _______ __ _
Brief .Desc ion of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)
16. Continuation Sheet(s) attached: D Yes OONo ;Q@-
17. Information requested through this fonn is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance Signature:
was placed by the tier above when his transaction was made or --- ij;-------- ----- ---- entered in~o: This di_sclos~re is required pursuant to 31 U.S.C. Print Name: Michelle Elliott 1352. Tlus mfonnation will be reported to Congress ---------- - - ------ semiannually and will be available for public inspection. Any Owner/CEO person who fails to file the required disclosure shall be subject Title: ---------- ------- --- to a civil penalty of not less than $10,000 and not more than 714 632 2999 $100,000 for each such failure. Telephone No.: - - Date: Ot/Z.(,,/V Federal Use Only:
Distribution: Orig- Local Agency Project Files
Standard Form LLL Rev. 04-28-06
Authorized for Local Reproduction
Standard Form - LLL
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
EXHIBIT 10-O1 CONSULTANT PROPOSAL DBE COMMITMENT
1. Local Agency: 2. Contract DBE Goal:
3. Project Description:
4. Project Location:
5. Consultant's Name: 6. Prime Certified DBE:
7. Description of Work, Service, or Materials
Supplied
8. DBE
Certification
Number
9. DBE Contact Information 10. DBE %
Local Agency to Complete this Section
11. TOTAL CLAIMED DBE PARTICIPATION %
17. Local Agency Contract Number:
18. Federal-Aid Project Number:
19. Proposed Contract Execution Date:
20. Consultant’s Ranking after Evaluation: __________________________
Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.
IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.
21. Local Agency Representative's Signature 22. Date
12. Preparer's Signature 13. Date
23. Local Agency Representative's Name 24. Phone
14. Preparer's Name
15. Phone
25. Local Agency Representative's Title 16. Preparer's Title
DISTRIBUTION: Original – Included with consultant’s proposal to local agency.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS -89, Sacramento, CA 95814. Page 24 Bicycle Corridor Improvement Program (BCIP) Project - Federal-Aid Project No: CML-5328 (083) City Project No: PKG 2312 City of Garden Grove 12%
Garden Grove, CA
Southstar Engineering & Consulting, Inc.
02/07/23
951-342-3120Jason Bennecke, PE, MBA, PMP
Executive Vice President/CAO
CUCP 33843
Steven Koch - MTGL , Inc. - (760) 420-9200
2992 East La Palma Ave. Suite A
Anaheim, CA 92806
Materials Testing 12%
12 Attachment B: 10-O1
Q- ~ ⇒
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
EXHIBIT 15-H: PROPOSER/CONTRACTOR GOOD FAITH EFFORTS
Cost Proposal Due Date ______02/07/2023_____ PE/CE
Federal-aid Project No(s). ___CML-5328 (083)____ Bid Opening Date __01/10/2023_______ CON The City of Garden Grove established a Disadvantaged Business Enterprise (DBE) goal of __12__% for this contract. The information provided herein shows the required good faith efforts to meet or exceed the DBE contract goal.
Proposers or bidders submit the following information to document their good faith efforts within five (5) calendar days from cost proposal due date or bid opening. Proposers and bidders are recommended to submit the following information even if the Exhibit 10-O1: Consultant Proposal DBE Commitments or Exhibit 15-G: Construction Contract DBE Commitment indicate that the proposer or bidder has met the DBE goal. This form protects the proposer’s or bidder’s eligibility for award of the contract if the administering agency determines that the bidder failed to meet the goal for various reasons, e.g., a DBE firm was not certified at bid opening, or the bidder made a mathematical error.
The following items are listed in the Section entitled “Submission of DBE Commitment” of the Special Provisions, please attach additional sheets as needed:
A. The names and dates of each publication in which a request for DBE participation for this project was placed by the bidder (please attach copies of advertisements or proofs of publication):
Publications Dates of Advertisement
B. The names and dates of written notices sent to certified DBEs soliciting bids for this project and the dates and methods used for following up initial solicitations to determine with certainty whether the DBEs were interested (please attach copies of solicitations, telephone records, fax confirmations, etc.):
Names of DBEs Solicited Date of Initial Solicitation Follow Up Methods and Dates
15-H NOT APPLICABLE
TO SOUTHSTAR BECAUSE WE HAVE
TEAMED WITH A DBE
SUBCONSULTANT TO MEET 12% GOAL
Attachment B: 15-H
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
Attachment C
Bidders List
The Department of Transportation requires the City to create and maintain a “Bidders List” containing information about all firms (DBE and Non-DBE) that bid, proposal or quote on the Authority’s DOT-assisted contracts, in accordance with 49 CFR Part 26.11. The “Bidders List” is intended to be a count of all firms that are participating, or attempting to participate, on DOT-assisted contracts, whether successful or unsuccessful in their attempt to obtain a contract.
The bidder is to complete all requested information for every firm who submitted a bid, proposal or quote, including the primary bidder, and submit this information to the City by date and time noted in this RFP.
Prime Name and Location Type of
Work/Services/Materials
Provided:
Agreement
Amount
Percentage of
Bid Item
Sub-consulted
Consultant
License No.
DBE
(Y/N)
Phone: Annual Gross
Receipts
NAICS/WCC DIR Reg
Number
DBE
Certification ID
E-mail:
Prime Offeror: Less than $1
million
Less than $5
million
Contact Name: Less than $10
million
Less than $15
million
Address: More than $15
million
Age of Firm: ______ yrs.
Subconsultant Name and
Location
Type of
Work/Services/Materials
Provided:
Agreement
Amount
Percentage of
Bid Item
Sub-consulted
Consultant
License No.
DBE
(Y/N)
Phone: Annual Gross
Receipts
NAICS/WCC DIR Reg
Number
DBE
Certification ID
E-mail:
Firm Name: Less than $1 million
Less than $5 million
Contact Name: Less than $10
million
Less than $15
million
Address: More than $15
million
Age of Firm: ______ yrs.
Southstar Engineering &
Consulting, Inc.
Jason Bennecke
1945 Chicago Ave.
Unit C-2
Riverside, CA 92507
Construction
Management and
Inspection services
12%
1000017294
N/A N
N/A
951-342-3120 X
16 jason
@southstareng.com
NAICS 541330
NAICS 541820
MTGL, Inc.
Michelle Elliott
Owner/CEO
2992 E. La Palma Ave.,
Suite A
Anaheim, CA 92806
Soils Inspection and
Materials Testing
NAICS 541380
NAICS 541620
TBD
TBD 12% N/A
1000006646
Y
Metro CUCP
#33843
714-632-2999
melliott
@mtglinc.com
X
29
□
□
□
□
□
I I
I I
□
□
□
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
TBD (12% participation)
Attachment D
City of Garden Grove
BCIP Project
DBE LETTER OF ACKNOWLEDGMENT AND COMMITMENT
1. RFP NO.: __ 1_5_9_22_4 ___________________ _
Bicycle Corridor Improvement Program (BCIP) Project 2. Project Name/Description: ____________________ _
3. Offeror: ___ S_o_u_t_h_st_a_r _E_ng .... i_n_ee_r_in __ g __ &_C_o_n_su_l_tin __ g,_,_l_nc_. ___________ _
4. DBE Commitment Information
(A) Description of work to be performed by DBE firm (include bid item number on the DBE Participation Commitment Form as applicable):
Materials Testing
(B) Dollar value of this work$ ____________ _
5. DBE ACKNOWLEDGMENT*
I acknowledge that my firm has been listed by the Offeror named above, and is committed, to perform the scope and portion of work (A and B) stated above.
DBE Firm's Name: MTGL, Inc.
--------------------------
Name: Michelle Elliott
Signature: IF
Title: Owner/CEO
714-632-2999 Telephone: ____________________________ _
*If the offeror does not receive award of the prime contract, any and all representations in this letter of Acknowledgment and Commitment shall be null and void.
This form may be used to fulfill the DBE Participation Commitment Letter requirement as stated in the RFP instructing that the "the offeror is required to submit with the proposal a DBE Letter of Acknowledgement and Commitment signed and dated from each DBE acknowledging that the DBE is participating in the contract for the specified dollar value ($) and scope of work.
This form is required from each proposed DBE firm listed on the bidder's proposal ~ ,., SOUTHSTAR • @
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
ATTACHMENT F
NON-COLLUSION STATEMENT
It is understood and agreed that:
1. No proposal will be accepted unless authorized representatives of proposing organizations attend the mandatory pre-proposal conference at the stated time and location specified within the RFP document.
2. After the contract has been awarded, the designed Contractor shall attend a pre-job conference. The Contractor shall be informed of said time and location.
3. No verbal agreement or conversation with any officer, agent or employee of the City either before or after the execution of the agreement shall affect or modify any of the terms or obligations of this proposal.
4. The City will not be responsible for any errors or omissions on the part of the undersigned in making up his proposal, nor will proposers be released on account of errors.
5. The undersigned hereby certifies that this proposal is genuine and is not sham or collusive, or made in the interest or in behalf of any person not herein named, and that the undersigned has not directly or indirectly induced or solicited any other proposer to put in a sham proposal or any other person, firm or corporation to refrain from proposing, and that the undersigned has not in any manner sought, by collusion, to secure for himself an advantage over any other proposer.
6. The Undersigned is licensed in accordance with the Laws of the State of California.
BY: __________________________ _________________________ (Authorized Signature) (Telephone Number)
_________________________
(Type or Print Name)
__________________________
(Title)
___________________________
(Email Address)
___________________________
(Company Name)
City of Garden Grove
BCIP Project
951-342-3120
Jason Bennecke, PE, MBA, PMP
Executive Vice President/CAO
[email protected]
Southstar Engineering & Consulting, Inc.
Attachment F
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
ATTACHMENT G
CONFLICT OF INTEREST AND NON-DISCRIMINATION CERTIFICATION Conflict of Interest. Consultant acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in the Agreement nor shall Consultant enter into any agreement of any kind with any such officer or employee during the term of the Agreement and for one year thereafter. Consultant warrants that Consultant has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining the Agreement.
Covenant Against Discrimination. In connection with its performance under the Agreement, Consultant shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity , gender expression, physical or mental disability , or medical condition (each a “prohibited basis”). Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter the Agreement, and in executing the Agreement, Consultant certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Consultant activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Consultant is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-d iscrimination in city contracting.
NAME OF CONSULTANT: ________________________________________ NAME and TITLE of Authorized Representative:
(Print) _______________________________________________________________ Signature and Date of Authorized Representative:
(Sign) ____________________________________________ (Date) ________________ City of Garden Grove
BCIP Project
Southstar Engineering & Consulting, Inc.
Jason Bennecke, PE, MBA, PMP - Executive Vice President/CAO 02/07/2023
Attachment G
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
ATTACHMENT H
CITY OF GARDEN GROVE
PAGE 1 of 2
REFERENCES
List and describe in full the contracts performed by your firm which demonstrate your ability to provide the s ervices included in the scope of work. Attach additional pages if required. The City reserves the right to contact each of the r eferences listed for additional information regarding your firm's qualifications.
Reference 1
Agency Name:
Address:
Contract Amount:
Description of Project:
Reference 2
Agency Name:
Address:
Contract Amount:
Description of Project:
Reference 3
Agency Name:
Address:
Contract Amount:
Description of Project:
Key Staff/Contact
Individual:
Phone Number: -----------
Email Address:
Key Staff/Contact
Individual:
Phone Number: __________ _
Email Address:
Key Staff/Contact
Individual:
Phone Number: -----------
Email Address:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
City of Garden Grove
BCIP Project
City of Palm Desert Randy Bowman
760.346.0611
[email protected]
The San Pablo Avenue Streetscape Project transformed San Pablo Avenue into a key artery in a revitalized city center where walking, biking, and fun is the focus in the City of Palm Desert.
City of Riverside Danny Cwiak
951.826.5892
[email protected]
$13.5 Million
$36 Million
$20 Million
City of La Quinta Bryan McKinney, PE
760.777.7045
[email protected]
The City of La Quinta invested over $13.5 million from various funding sources to construct five new roundabouts in the La Quinta Village where pedestrian, bicycle, golf cart, and automobile traffic exists.
The Streeter Avenue Grade Separation project provided for the lowering of Streeter Avenue under the UPRR railroad tracks. The project site was along an arterial street within a residential area of the City. 78495 Calle Tampico
La Quinta, CA 92253
73510 Fred Waring Drive
Palm Desert, CA 92260
3900 Main Street, 4th Floor
Riverside, CA 92522
Attachment H
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
Reference 4
Agency Name:
Address:
Contract Amount:
Description of Project:
Reference 5
Agency Name:
Address:
Contract Amount:
Description of Project:
ATTACHMENT H
CITY OF GARDEN GROVE
PAGE 2 of 2
REFERENCES
Key Staff/Contact
Individual:
Phone Number: __________ _
Email Address:
Key Staff/Contact
Individual:
Phone Number: -----------
Email Address:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
City of La Mirada
City of South Gate Jose Loera
323.563.9578
[email protected]
8650 California Ave,
South Gate, CA 90280
$6 Million
Mark Stowell
562.902.2385
[email protected]
15515 Phoebe Avenue
La Mirada, CA 90638
Southstar provided construction management, inspection, and labor compliance services for this two project contract. Delivered the Garfield Avenue and Imperial Highway Street Improvements, Firestone Boulevard And Otis Street Improvements, and Imperial Highway Center Median projects. ambitious, five-year, multi-million dollar infrastructure improvement plan to include numerous reconstruction, repair and replacement projects throughout the City.
Southstar provided inspection services for various improvements projects for the Various (On-call task orders)
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
Sample Professional Services Agreement for Construction Management & Inspection Services
For the Bicycle Corridor Improvement Program (BCIP) Project Federal-Aid Project No. CML-5328(083) – City Project No: 2312 By submitting a proposal, the bidder confirms that they have reviewed the RFP and the sample agreement provided here. In a case if a bidder would like to propose revisions made to language in RFP or agreement, the bidder is required to identify and list a ll proposed modifications as last attachment of bidder’s proposal. If there are no proposed modifications by bidder, attachment in proposal should clearly state the bidder’s agreement to all terms and conditions in RFP and sample agreement.
City of Garden Grove
BCIP Project
Attachment J
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
ATTACHMENT J
PROFESSIONAL SERVICES AGREEMENT
THIS A GREEMENT is made this ___ day of _____ 2022, by t he CITY OF GARDEN GROVE, a municipal corporation, ("CITY") and �� herein after referred to as "CONSULTANT".
RECITALS
The following recitals are a substantive part of this Agreement:
1. This Agreement is entered into pursuant to City Council approval dated __ .
2. CI TY desires to utilize the services of CONSULTANT to ___________.
3. CONSULTANT i s qualified by virtue of experience, tr aining, education and expertise to accomplish services.
AGREEMENT
THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. Term and Termination The term of the agreement shall remain in effect until completion of the services to be provided by CONSULTANT hereunder, unless earlier t erminated by CITY. This agreement may be terminated by the CITY without cause per S ection 3.4 below. In such event, the CITY will compensate CONSULTANT for work performed to date in accordance with CONSULTANT's proposal which is attached as Attachment __ and is hereby incorporated by reference. CONSULTANT is required to present evidence to support performed work.
2. Services to be Provided. The services to be performed by CONSULTANT shall consist of tasks as set forth in the Proposal. The Proposal is attached as Attachment __, and is incorporated herein by reference. The Pr oposal and this Agreement do not guarantee any specific amount of work.
3. Compensation. CONSULTANT shall be compensated as follows:
3.1 3.2
Amount. Total Compensation under this agreement shall not exceed (NTE) amount of XXXXXXXXXXXXXX ($XXXX.XX), payable in arrears and in accordance with proposal in Attachment __ .
Payment. For work under this Agreement, payment shall be made per invoice for work completed. Within 45 day of delivery of goods or City of Garden Grove
BCIP Project
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
4. 3.3
3.4 completion of performance of services, CONSULTANT must promptly render an invoice to CITY or payment may be significantly delayed. For extra work not a part of this Agreement, a written authorization by CITY will be r equired, and payment shall be b ased on schedule included in Proposal (Attachment A).
Records of Expenses. CONSU LTANT shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to CITY.
Termination. CITY and CONSU LTANT shall have the right to terminate this agreement, with out ca use, by giving thirty (30) days written n otice of termination. If the Agreement is terminated by CITY, then the provisions of paragraph 3 would a pply to that p ortion of the work completed.
Insurance requirements.
4.1 4.2
COMMENCEMENT OF WORK. CONSULTANT shall not commence work under this Agreement until all certificates and endorsements have been received and approved by the CITY. All insurance r equired by this Agreement shall contain a Statement of Obligation on the part of the carrier or CONSULTANT or its agent to notify the CITY of any ma terial change, c ancellation, or termination at least thirty (30) days in advance and provide a W aiver of Subrogation in favor of the City.
WORKERS COMPENSATION INSURANCE. During the duration of this Agreement, CONSULTANT and all subcontractors shall maintain Workers Compensation Insurance in the amount and type required by law, if applicable. T he insurer shall waive its rights of subrogation against the CITY, its officers, officials, a gents, employees, and volunteers.
4.3 INSURANCE AMOUNTS. CONSULTANT shall maintain the following insurance for the duration of this Agreement:
(a) Commercial general liability in an amount of $2,000,000.00 per occurrence (claims made and modified occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have a Best's Guide Rating of A-, Class VII or better, as approved by the CITY.
(b) Automobile liability in an amount of $1,000,000.00 combined single limit (claims made and modified occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have a Best's Guide Rating of A-, Class VII or better, as approved by the CITY.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
5. 6.
(c) Professional liability in an amount not less than $2,000,000.
Insurance companies must be admitted and licensed In California and have a Best's Guide Rating of A-Class VII or better, as approved by the City. If the policy is written on a "claims made" basis, the policy shall be continued in full force and effect at all times during the term of the agreement, and for a period of three (3) years from the date of the completion of services provided.
In the event of termination, cancellation, or material change in the policy, professional/consultant shall obtain continuing insurance coverage for the prior acts or omissions of
professional/consultant during the course of performing services under the term of the agreement. The coverage shall be
evidenced either by a new policy evidencing no gap in coverage, or by obtaining separate extended "tail" coverage with the present or new carrier.
An On-Going and Completed Operations Additional Insured Endorsement for the policy under section 4.3 ( a) shall designate CITY, it's officers, officials, employees, agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalf of the CONSULTANT. CONSULTANT shall provide to CITY proof of insurance and endorsement forms that conform to CITY's requirements, as approved by the CITY.
An Additional Insured Endorsement for the policy under se ction 4.3 (b) shall designate CITY, it's officers, officials, employees, agents, and volunteers a s additional insureds for au tomobiles, owned, leased, hired, or borrowed by the CONSULTANT. CONSULTANT shall provide to CITY proof of insurance and endorsement forms that conform to CITY's requirements, as approved by the CITY.
For any claims related to this Agreement, CONSULTANT's insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of the CONSULTANT's insurance and shall not contribute with it.
If CONSULTANT maintains higher insurance limits than the minimums shown above, CON SULTANT shall provide coverage for the higher insurance limits otherwise maintained by the CONSULTANT.
Non-Liability of Officials a nd Employees of the CITY. No official or employee of CI TY shall be personally liable to CONSULTANTin the event of any default or breach by CITY, or for any amount which may become due t o CONSULTANT.
Non-Discrimination. CONSULTANT covenants there shall be no discrimination against any person or group due to race, color, c reed, re ligion, sex, marital
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
status, age, handicap, national origin, or ancestry, in any activity pursuant to this Agreement.
7. Independent Contractor. It is agreed to that CONSULTANT shall act and be an independent contractor and not an agent or employee of the CITY, and shall obtain no rights to any benefits which accrue to CITY's employees. The personnel performing the services under this Agreement on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control. Neither CITY nor any of its officers, employees, or agents shall have control over the c onduct of CONSULTANT or any of its officers, employees, or agents, except as set forth in this Agreement. If for any reason, any court or governmental agency determines that CITY has financial obligations, other than pursuant to Section 3 above, of any nature related to salary, taxes, or benefits of CONSULTANT's officers, employees, servants, representatives, subcontractors, or agents, CONSULTANT shall indemnify CITY for all such financial obligations.
8. Compliance with Law. CONSULTANT shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government.
CONSULTANT shall comply with, and shall be responsible for causing all contractors an d subcontractors performing any of the work pursuant to this Agreement t o comply with, all applicable federal and state labor standards, including, to the extent applicable, the prevailing wage requirements promulgated by the Director of Industrial Relations of the State of California Department of Labor. The City makes no warranty or representation concerning whether any of the work performed pursuant to this Agreement constitutes public works subject to the prevailing wage requirements.
9. Disclosure of Documents. All documents or other information developed or received by CONSULTANT are confidential and shall not be disclosed without authorization by CITY, unless disclosure is required by law.
10. Ownership of Work Product. All documents or other information developed or received by CONSULTANT s
hall be the property of CITY. CONSULTANT shall
provide CITY with copies of these items upon demand or upon termination of this Agreement.
11. Conflict of Interest. CONSULTANT shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement.
12. Notices. All notices shall be personally delivered or mailed to the below listed address, or to such other addresses as may be designated by written notice.
These addresses shall be used for delivery of service of process. a. (CONSULTANT)
xxxxxxxxxxxxxxx
Attention: X XXXXXX
xxxxxxxxxxxxxxx
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
b.
XXXXX, CA 9XXXX
(Address of CITY)
City of Garden Grove
11222 Acacia Parkway
Garden Grove, CA 92840
(with a copy to):
Garden Grove City Attorney
11222 Acacia Parkway
Garden Grove, CA 92840
13. Contractor's Proposal. This Agreement shall i nclude CONSULTANT'S proposal or bid which shall be incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.
14. Licenses. Permits. and Fees. At its sole expense, CONSULTANT shall obtain a Garden Grove Business License, all permits, and licenses as may be required by this Agreement.
15. Familiarity with Work. By executing this Agreement, CONS ULTANT warrants that: (1 ) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the facilities, difficulties, and restrictions of the work under this Agreement.
Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by CITY, it shall immediately inform CITY of this and shall not proceed, except at CONSULTANT'S risk, until written instructions are received from CITY.
16. Time of Essence. Time is of the essence in the performance of this Agreement.
17. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability, and reputation of CONSULTANT, its principals and employees were a substantial inducement for CITY to enter into this Agreement.
CONSULTANT shall not contract with any other entity to perform the services required without written approval of the CITY. This Agreement may not be assigned voluntarily or by operation of law, without the prior written approval of CITY. If CONSULTANT is permitted to subcontract any part of this Agreement, CONS ULTANT shall be responsible to CITY for the acts and omissions o
f it s subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationship between any subcontractor and CITY. A ll persons engaged in the work will be considered employees of CONSULTANT. CITY will deal directly with and will make all payments to CONSULTANT.
18. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute t his Agreement and that by executing this Agreement, the parties are formally bound.
19. Indemnification. To the fullest extent permitted by law, CONSULTANT shall defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
damages of a ny nature, including attorneys' fees, for injury or death of any person, or damages of any nature, i ncluding interference with use of property, arising out of, or in any way connected with the n egligence, recklessness and/or intentional wrongful conduct of CONSULTANT, C ONSULTANT'S agents, officers, employees, subcontractors, or independent contractors hired by CONSULTANT in the p erformance of t he Agreement. The only exception to CONSULTANT'S responsibility to protect, defend, and h old harmless C ITY, is due to t he negligence, recklessness and/or wrongful conduct of CITY, or any of its elective or appoi ntive boards, officers, agents, or employees.
This ho ld harmless agreement shall apply to all liability regardless of whether any insurance po licies are applicable. The policy l imits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT.
20. Modification. This Agreement constitutes the entire agreement b etween the parties and supersedes any previous agreements, oral or wr itten. This Agreement may be modified only by subsequent mutual written agreement executed by CITY and CONSULTANT.
21. Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefor by the Garden Grove City Council f or each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the CITY.
22. Waiver. All waivers of the provisions of this Agreement must be in wr iting by the appropriate authorities of the CITY and CONSULTANT.
23. California Law. This Agreement shall be construed in accordance with the laws of the State of California. Any action commenced about this Agreement shall be filed in the central branch of the Orange County Superior Court.
24. Preservation of Agreement. Should any provision of this Agreement be found invalid or unenforceable, the decision shall affect only the provision interpreted, and all remaining provisions shall remain enforceable.
25. Interpretation. This Agreement shall be interpreted as though prepared by both parties.
\\\\
(Agreement Signature Block on Next Page)
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below.
Date: _____ _
ATTESTED:
City Clerk
Date: -----------
APPROVED AS TO FORM:
Garden Grove City Attorney
Date
"CITY"
CITY OF GARDEN GROVE
By: __________ _
City Manager
"CONSULTANT"
By:-------------
Name: ___________ _
Title: ____________ _
Date: ___________ _
Tax ID No. _________ _
Contractor's License:
------
Expiration Date: _______ _
If CONS ULTANT is a corporation, a
Corporate Resolution and/or Corporate
Seal is required. If a partnership,
Statement of partnership must be
submitted to CITY.
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
BIDDER/CONTRACTOR/CONSULTANT STATEMENT
REGARDING INSURANCE COVERAGE
(Submit with IFB/RFP Package)
This signed document must be included with your bid/proposal package in order for your bid/proposal to be considered complete!
BIDDER/CONTRACTOR/CONSULTANT HEREBY CERTIFIES that he/she has reviewed and understands the insurance coverage requirements specified in the attached Insurance Requirements Checklist.
Should we/I be awarded the contract, we/I certify that we/I can meet the specified requirements for insurance, including insurance coverage of the subcontractors, and agree to name the City and other additional insureds as per the agreement for the work specified and we/I will comply with the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, before commencing the performance of the work specified.
Please Print (Person, Firm, or Corporation)
Signature of Authorized Representative
Please Print (Name & Title of Authorized Representative) Date Phone Number Email
02/07/2023 951-342-3120 [email protected]
Jason Bennecke, PE, MBA, PMP - Executive Vice President/CAO Southstar Engineering & Consulting, Inc.
Attachment K
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
STATEMENT OF COMPLIANCE
The undersigned Proposer declares that the proposal submitted to Provide Consultant Services for the Bicycle Corridors Improvement Program (BCIP) Project for the City of Garden Grove as described in, and in response to City of Garden Grove enclosed RFP was prepared in strict compliance with the instructions, conditions and terms listed in the RFP, Scope of Services and Draft Agreement, with exceptions listed below, if applicable. At least one box for each item must be checked.
RFP Instructions and Terms & Conditions (Check One)
□ No Exceptions Taken □ Exceptions Taken
Scope of Services (Check One)
□ No Exceptions Taken □ Exceptions Taken
Draft Agreement/Insurance Requirements (Check One)
□ No Exceptions Taken □ Exceptions Taken
If any exceptions are taken, this Statement of Compliance shall include a narrative that identifies each item to which the Proposer is taking exception or is recommending change, including the suggested rewording of the contractual obligations or suggested change in RFP, and identifies the reasons for submitting the proposed exception or change. When available, please reference specific line item numbers as provided in the RFP. The City reserves the right to rule as non-responsive and reject any Proposals that are not accompanied with the required documentation as described above.
______________________________ _________________________ Signature Date
______________________________ _________________________ Printed Name and Title Name of Proposer
(Attach a separate sheet(s) detailing each exception being taken, if applicable)
Southstar Engineering & Consulting, Inc.
02/07/2023
Jason Bennecke, PE, MBA, PMP
- Executive Vice President/CAO
X
X
X
• GARDEN GROVE
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Proposal for City of Garden Grove - Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project RFP No. 159224 federal-aid provisions and forMs
CERTIFICATION REGARDING LOBBYING
FOR
CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment, or modification of any Federal contract grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities" in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 21, U.S. Code. Any Person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Name of Organization: _________________________ _
Address: ---------------------
City: _________________ _
State: ----------
Zip Code: --------
(Signature of Authorized Official)
(Title of Authorized Official)
(Date) __________ _
Southstar Engineering & Consulting, Inc.
1945 Chicago Ave. Unit C-2
Riverside
CA
92507
02/07/2023
Executive Vice President/CAO
Attachment N
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made ____ day of ______ , 2023, by the CITY OF GARDEN GROVE, a municipal corporation, ("CITY") and SOUTHSTAR ENGINEERING & CONSULTING, INC. herein a~er referred to as "CONSULTANT".
RECITALS
The following recitals are a substantive part of this Agreement:
1. This Agreement is entered into pursuant to City Council approval date April 25, 2023.
2. CITY desires to utilize the services of CONSULTANT to provide construction management and inspection services to the Bicycle Corridor Improvement Program (BCIP) Project CML-5328(083), related to the Caltrans/OCTA grant project.
3. CONSULTANT is qualified by virtue of experience, training, education and expertise to accomplish services.
AGREEMENT
THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. Term and Termination The term of the agreement shall remain in effect until completion of the services to be provided by CONSUTLANT hereunder, unless earlier terminated by CITY. This agreement may be terminated by the CITY without cause per Section 3.4 below. In such event, the CITY will compensate CONSULTANT for work performed to date in accordance with CONSUTLANT's proposal which is attached as Exhibit "A" and is hereby incorporated by reference. CONSUTLANT is required to present evidence to support performed work.
2. Services to be Provided. The services to be performed by CONSULTANT shall consist of tasks, including but not limited to work plan listed in Exhibit "A", and is incorporated herein by reference. The Exhibit and this Agreement do not guarantee any specific amount of work.
3. Compensation. CONSULTANT shall be compensated as follows:
3.1 AMOUNT. Total Compensation under this agreement shall not exceed (NTE) amount of One-Hundred Thirty Five Thousand, Eight Hundred and Five Dollars and 00/100 cents ($135,805.00), payable in arrears and in accordance with the Proposal Cost Estimate attached in Exhibit "A"
1
4. 3.2 Payment. For work under this Agreement, payment shall be made per invoice for work completed. Within 45 day of delivery of goods or completion of performance of services, CONSULTANT must promptly render an invoice to CITY or payment may be significantly delayed. For extra work not a part of this Agreement, a written authorization by CITY will be required, and payment shall be based on Rate and Fee Estimate included in Exhibit "A".
3.3 Records of Expenses. CONSULTANT shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to CITY.
3.4 Termination. CITY and CONSULTANT shall have the right to terminate this agreement, without cause, by giving thirty (30) days written notice of termination. If the Agreement is terminated by CITY, then the provisions of paragraph 3 would apply to that portion of the work completed.
Insurance requirements.
4.1 COMMENCEMENT OF WORK. CONSULTANT shall not commence work under this Agreement until all certificates and endorsements have been received and approved by the CITY. All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notify the CITY of any material change, cancellation, or termination at least thirty (30) days in advance and provide a Waiver of Subrogation in favor of the City.
4.2 WORKERS COMPENSATION INSURANCE. During the duration of this Agreement, CONSULTANT and all sub-CONSULTANTs shall maintain Workers Compensation Insurance in the amount and type required by law, if applicable.
4.3 INSURANCE AMOUNTS. CONSULTANT shall maintain the following insurance for the duration of this Agreement:
(a) Commercial general liability in an amount of
$2,000,000.00 per occurrence (claims made and
modified occurrence policies are not acceptable);
Insurance companies must be acceptable to CITY and have a Best's Guide Rating of A-, Class VII or better, as
approved by the CITY.
(b) Automobile liability in an amount of $1,000,000.00
combined single limit (claims made and modified
2
occurrence policies are not acceptable); Insurance
companies must be acceptable to CITY and have a Best's
Guide Rating of A-, Class VII or better, as approved by the CITY.
( c) Professional liability in an amount not less than
$2,000,000. Insurance companies must be admitted and
licensed In California and have a Best's Guide Rating of A Class VII or better, as approved by the City. If the policy is written on a "claims made" basis, the policy shall be continued in full force and effect at all times during the term of the agreement, and for a period of three (3)
years from the date of the completion of services
provided. In the event of termination, cancellation, or material change in the policy, professional/CONSULTANT
shall obtain continuing insurance coverage for the prior acts or omissions of professional/CONSULTANT during the course of performing services under the term of the
agreement. The coverage shall be evidenced either by a
new policy evidencing no gap in coverage, or by obtaining separate extended "tail" coverage with the present or
new carrier.
An On-Going and Completed Operations Additional Insured Endorsement for the policy under section 4.3 (a) shall designate CITY, it's officers, officials, employees, agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalf of the CONSULTANT. CONSULTANT shall provide to CITY proof of insurance and endorsement forms that conform to CITY's requirements, as approved by the CITY.
An Additional Insured Endorsement for the policy under section 4.3 (b) shall designate CITY, it's officers, officials, employees, agents, and volunteers as additional insureds for automobiles, owned, leased, hired, or borrowed by the CONSULTANT. CONSULTANT shall provide to CITY proof of insurance and endorsement forms that conform to CITY's requirements, as approved by the CITY.
For any claims related to this Agreement, CONSULTANT's insurance coverage shall be primary insurance as respects CITY, it's officers, officials, employees, agents, and volunteers. Any insurance or self insurance maintained by the CITY, it's officers, officials, employees, agents, and volunteers shall be excess of the CONSULTANT's insurance and shall not contribute with it.
If CONSULTANT maintains higher insurance limits than the minimums shown above/ CONSULTANT shall provide coverage for the higher insurance limits 3
5. 6.
7. 8.
9. otherwise maintained by the CONSULTANT.
Non-Liability of Officials and Employees of the CITY. No official or employee of CITY shall be personally liable to CONSULTANT in the event of any default or breach by CITY, or for any amount which may become due to CONSULTANT.
Non-Discrimination. CONSULTANT covenants there shall be no discrimination against any person or group due to race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in any activity pursuant to this Agreement.
Independent CONSULTANT. It is understood and agreed that in the performance of the work and services agreed to be performed by CONSULTANT, CONSULTANT shall act and be an independent contractor and not an agent or employee of CITY, and as an independent contractor, shall obtain no rights to retirement benefits or other benefits which accrue to CITY's employees, and CONSULTANT hereby expressly waives any claim it may have to any such rights. Any personnel performing services under this Agreement on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control. Except for the consideration paid by CITY to contractor under Section 4 of this Agreement, CITY shall not be liable for compensation or indemnification to CONSULTANT, its officers, employees, or agents for injury or sickness arising out of performing the services hereunder. If for any reason, any court or governmental agency determines that CITY has financial obligations, other than pursuant to Section 3 herein, of any nature related to salary, taxes, or benefits of CONSULTANT 's officers, employees, servants, representatives, subcontractors, or agents, CONSULTANT shall indemnify CITY for all such financial obligations.
Compliance with Law. CONSULTANT shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government.
CONSULTANT shall comply with, and shall be responsible for causing all CONSULTANTs and sub-CONSULTANTs performing any of the work pursuant to this Agreement to comply with, all applicable federal and state labor standards, including, to the extent applicable, the prevailing wage requirements promulgated by the Director of Industrial Relations of the State of California Department of Labor. The City makes no warranty or representation concerning whether any of the work performed pursuant to this Agreement constitutes public works subject to the prevailing wage requirements.
Disclosure of Documents. All documents or other information developed or received by CONSUTLANT are confidential and shall not be disclosed without authorization by CITY, unless disclosure is required by law. 4
10. Ownership of Work Product. All documents or other information developed or received by CONSUTLANT shall be the property of CITY. CONSULTANT shall provide CITY with copies of these items upon demand or upon termination of this Agreement.
11. Conflict of Interest. CONSULTANT shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement.
12. Notices. All notices shall be personally delivered or mailed to the below listed address, or to such other addresses as may be designated by written notice.
These addresses shall be used for delivery of service of process. a. Address of CONSULTANT is as follows:
SOUTHSTAR ENGINEERING & CONSULTANT, INC.
Attn: JASON BENNECKE, PE, MBA, PMP
And AMR ABUELHASSAN, PE, MS, QSD
1945 CHICAGO AVENUE, SUITE C-2
RIVERSIDE, CA 92507
[email protected]
AM [email protected]
b. Address of CITY is as follows:
Department of Community and Economic Development
City of Garden Grove
11222 Acacia Parkway
Garden Grove, CA 92840
Attn: ALANA CHENG/Christy Le
c. With a copy to:
Garden Grove City Attorney
11222 Acacia Parkway
Garden Grove, CA 92840
10. Consultant's Proposal. This Agreement shall include CONSULTANT'S proposal which shall be incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.
11. Licenses, Permits, and Fees. At its sole expense, CONSULTANT shall obtain a Garden Grove Business License, all permits, and licenses as may be required by this Agreement.
5
12. Familiarity with Work. By executing this Agreement, CONSULTANT warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the facilities, difficulties, and restrictions of the work under this Agreement. Should CONSULTANT discover any latent or unknown conditions materially differing from those inherent in the work or as represented by CITY, it shall immediately inform CITY of this and shall not proceed, except at CONSULTANT'S risk, until written instructions are received from CITY.
13. Time of Essence. Time is of the essence in the performance of this Agreement.
14. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability, and reputation of CONSULTANT, its principals and employees were a substantial inducement for CITY to enter into this Agreement. CONSULTANT shall not contract with any other entity to perform the services required without written approval of the CITY. This Agreement may not be assigned voluntarily or by operation of law, without the prior written approval of CITY. If CONSULTANT is permitted to subcontract any part of this Agreement, CONSULTANT shall be responsible to CITY for the acts and omissions of its sub-CONSULTANT as it is for persons directly employed.
Nothing contained in this Agreement shall create any contractual relationship between any sub-CONSULTANT and CITY. All persons engaged in the work will be considered employees of CONSULTANT. CITY will deal directly with and will make all payments to CONSULTANT.
15. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound.
16. Indemnification. To the fullest extent permitted by law, CONSULTANT shall defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of CONSULTANT, CONSULTANT'S agents, officers, employees, sub-CONSULTANTs, or independent CONSULTANTs hired by CONSULTANT in the performance of the Agreement. The only exception to CONSULTANT'S responsibility to protect, defend, and hold harmless CITY, is due to the sole negligence, recklessness and/or wrongful conduct of CITY, or any of its elective or appointive boards, officers, agents, or employees.
This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a 6
limitation upon the amount of indemnification to be provided by CONSULTANT.
17. Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefor by the Garden Grove City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the CITY.
18. Modification. This Agreement constitutes the entire agreement between the parties and supersedes any previous agreements, oral or written. This Agreement may be modified only by subsequent mutual written agreement executed by CITY and CONSULTANT.
19. Waiver. All waivers of the provisions of this Agreement must be in writing by the appropriate authorities of the CITY and CONSULTANT.
20. California Law. This Agreement shall be construed in accordance with the laws of the State of California. Any action commenced about this Agreement shall be filed in the central branch of the Orange County Superior Court.
21. Interpretation. This Agreement shall be interpreted as though prepared by both parties
22. Preservation of Agreement. Should any prov1s1on of this Agreement be found invalid or unenforceable, the decision shall affect only the provision interpreted, and all remaining provisions shall remain enforceable. \\\\
(Agreement Signature Block on Next Page)
7
IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below.
Date: _____ _
ATTESTED:
City Clerk
Date: __________ _
APPROVED AS TO FORM:
Garden Grove City Attorney
Date
8 "CITY"
CITY OF GARDEN GROVE
By: __________ _
City Manager
"CONSULTANT"
SOUTHSTAR ENGINEERING
& CONSUL TANT, INC.
By:------------
Name: ___________ _
Title:
Date: ____________ _
Tax ID No. _________ _
CONSULTANT's License: ___ _
Expiration Date ________ _
If CONSULTANT is a corporation, a
Corporate Resolution and/or Corporate
Seal is required. If a partnership,
Statement of Partnership must be
submitted to CITY.
EXHIBIT "A"
9
SOUTHSTAR
ENGINEERING
Cr;i.ur/9 7;,,c /4c, fiwy Prr/ct
March 17, 2023
City of Garden Grove
1945 Chicago Ave, Uni! 'C-2' Riverside CA 92507 T 951.342.3120 F 951.342.3148 Community and Economic Development Department
11222 Acacia Parkway
Garden Grove, CA 92840
ATTN: Alana Cheng
RE: City of Garden Grove -Construction Management & Inspection Services for Bicycle Corridor Improvement Program (BCIP) Project -Best and Final Offer (BAFO) Dear Ms. Cheng,
Southstar Engineering & Consulting, Inc. (Southstar) greatly appreciates the City of Garden Grove for granting us the opportunity to submit this BAFO to provide construction management and inspection services for the Bicycle Corridor Improvement Program (BCIP) Project. The total estimated fee for the proposed scope of services is now $135,805.00 (reduced from $153,186.00).
Southstar understands the need to be able to adjust to changes in contractor's schedule to accommodate more or less working days and will modify our billable hours to closely reflect days when construction is occurring and days when no construction will take place. The following pages include our fee proposal along with our subconsultant's (MTGL) cost information. Below, we have also addressed the items listed in the enclosure of your Request for Best and Final Offer Letter dated March 16, 2023.
1-Task breakdown provided in spreadsheet and our proposal 2-a-inspection budgeted hours reduced from 438 to 407 by deleting the majority of backup inspector hours and the padding in the primary inspector hours
3-a-Construction Manager Budgeted Hours reduced from 192 to 184 4-a-15 PIC hours deleted all together. Public Outreach Hours reduced from 22 to 20. 5-Our loaded rates are all inclusive for all our staff. They include vehicle, fuel, tools, laptops, cell phones and any other items needed to perform our job duties. No additional costs will ever be charged to the City as it relates to our performance of the scope of work. 6-Cost proposal amended and attached in the sheets below.
It is noted that attached cost proposal is only 11% of the construction capital cost. This is well under the industry standard 15-20% for projects of this size. It is also noted that our original proposal was only 13% of the capital cost.
We look forward to working with the City of Garden Grove.
Sincerely,
~~
Jason Bennecke, PE, MBA, PMP
Executive Vice President
Southstar Engineering & Consulting, Inc.
CITY OF GARDEN GROVE
BICYCLE CORRIDOR IMPROVEMENT PROGRAM (BCIP) PROJECT
FEDERAL PROJECT NO. CML-5328 (083), CITY PROJECT NO. PKG 2312 Prime -Southstar Engineering & Consulting, Inc.
45 WORKING DAYS, ONE WEEK PRE-CONSTRUCTION and ONE WEEK POST CONSTRUCT/ON c:: ~ • R.;;ldent
0 •
Engineer/Construction
~ Man;ger (K<[Y) •
,X':: " ;rr;=;:'"' ~µ
Names Jason Bennecke, Amr Abuelhassan, PE, Rose Keshawarz Sergio Topete Ramon Carlos Vanessa Loaded BIiiing Rates with Mark-Up /Hourly) 259.00 $ 259.00 175.00 169.00 155.00 $ Project Coordination (including, but not
limited to1 project meetings, submittal
reviews, RFls, coordination with other City
projects, progress estimates, CCOs,
Construction Observation (Including, but
not limited to, Inspection, field reports,
measurements, QA, Traffic Control
labor Compliance (Review and document
certified payroll records)
Post Construction Services (lncuding, but
not limited to, as builts, final estimate, final
TOTAL PROJECT COST (BEST AND FINAL OFFER)
Assumptions
132
36 16
30 360
22 16
This noMo•exceed fee is based on 45 working days. Public Works Observer shall be provided for the entire 45 working day period. All other positions are as needed part time commitment.
Additional services needed beyond the contract specified shall require prior approval from the City. 20 Original Estimate
Revised Cost reduction
Revised Percent of Capital Cost
($1.2MM Capital Cost)
135,805.00
153,186.00
17,381.00
11%
CITY OF GARDEN GROVE
BICYCLE CORRIDOR IMPROVEMENT PROGRAM (BCIP) PROJECT
FEDERAL PROJECT NO. CML-5328 (083), CITY PROJECT NO. Pl(G 2312 Subconsultant -MTGL, Inc.
45 WORKING DAYS, PRE-CONSTRUCT/ON and POST CONSTRUCTION 1 $ 135.00 $
Assumptions
Testing, Engineering Oversite
(5% of Invoice)
This not-to-exceed fee is based on 45 working days.
30
MTGL Fee Schedule for Prevailing Wages
PROFESSIONAL SERVICES UNIT RATE LAB TESTING -CONCRETE UNIT RATE Staff Engineer/Geologist HR $ 115.00 C39 Compressive Strength Concrete Cylinders (6" x 12") EACH $ 35.00 Project Manager/Engineer/Geologist HR $ 130.00 C39 Compressive Strength Cores (6" Max. Diameter) EACH $ 55.00 Principal Engineer/Geologist HR $ 175.00 C78 Flexural Strength Beams (6" x 6") EACH $ 60.00 Draftsperson HR $ 70.00 C157 Concrete Shrinkage (Set of 3) SET $ 350.00 Administrative (Per Monthly Invoice) 5% C174 Handling Charge Cylinders Not Broken/Hold EACH $ 10.00 Project Setup Fee $ 200.00 C192 Concrete Trial Batch w/ Lab Testing EACH $ 1,100.00 Certified Payroll (Per Pay Period) $ 95.00 C469 Modulus of Elasticity EACH $ 150.00 C495 Comp. Strength lightweight Concrete Fill EACH $ 45.00 FIELD INSPECTION PERSONNEL UNIT RATE Handling Charge Beams Not Broken/Hold EACH $ 50.00 ICC Special Inspector HR $ 115.00 C496 Tensile Strength, Splitting EACH $ 75.00 Soils/ Asphalt Technician HR $ 115.00 C567 Unit Weight (Hardened Lightweight Concrete) EACH $ 50.00 AWS/CWI Welding Inspector HR $ 115.00 C1140 Shotcrete Panel Test EACH $ 300.00 NDT Technician/ Fabrication Inspector HR $ 145.00 Core Trimming (In Laboratory) EACH $ 55.00 Field/Lab Supervisor HR $ 135.00
DSA Masonry Shotcrete Inspector HR $ 125.00 LAB TESTING -ASPHALT UNIT RATE L.A. Deputy Grading Inspector HR $ 145.00 D1188 Core Density Parafilm Coated EACH $ 85.00 L.A. City Special Inspector HR $ 145.00 D1560 Stabilometer HVEEM EACH $ 290.00 Multi Certified Inspector HR $ 135.00 D1561 Max Density HVEEM EACH $ 195.00 Pull I Torque Testing Technician HR $ 115.00 D2172 Asphalt Content by Solvents EACH $ 250.00 Batch Plant (Concrete or Asphalt) Technician HR $ 115.00 D3910 Wet Track Abrasion EACH $ 195.00 Firestopping Inspection HR $ 180.00 D5444 Gradation of Extracted Agg EACH $ 275.00 Floor Flatness/ Levelness (Inc. Equipment) DAY $ 1,500.00 D6307 Asphalt Content by Ignition EACH $ 245.00 Prestressed/Post Tensioned Inspector HR $ 115.00 D6926 Max Density Marshall EACH $ 295.00 Concrete, Masonry, Asphalt Coring or Sawing QUOTE D6927 Stability and Flow Marshall EACH $ 375.00 Travel Time HR Tech Rate T209/D2041 Theoretical Maximum Density EACH $ 150.00 Mileage MILE $ 0.58 T324 Hamburg Wheel EACH $ 1,000.00
CT 370 Moisture Content EACH $ 70.00
LAB TESTING -SOIL UNIT RATE
D422 Hydrometer Analysis EACH $ 175.00 LAB TESTING -MASONRY UNIT RATE D422 Sieve Analysis of Soil EACH $ 200.00 C109 Mortar 2" cube Compressive Strength EACH $ 40.00 D558 Soil Cement Maximum Density EACH $ 300.00 C140 Block Compressive Strength EACH $ 75.00 D559 Soil Cement Sample Preparation EACH $ 100.00 C140 Block Moisture & Absorption EACH $ 80.00 D854 Specific Gravity of Soils EACH $ 125.00 C140 Block Unit Weight & Measurements EACH $ 275.00 D1140 Materials Finer than #200 (Sieve) EACH $ 60.00 C426 Block linear Shrinkage EACH $ 180.00 D1557 Maximum Density EACH $ 290.00 C780 Mortar (2" x 4") Cylinders Comp. Strength EACH $ 35.00 D1883 California Bearing Ratio (CBR) EACH QUOTE C1019 Grout Prisms Compressive Strength EACH $ 35.00 D2216 Soil Moisture Content by Mass EACH $ 25.00 Handling Charge (Cylinders/Cubes/Prisms) Not Broken/Holds EACH $ 75.00 D2419 Sand Equivalent EACH $ 110.00 C1314 CMU Grouted Prisms Comp. Strength (< 8" x 8" x 16") EACH $ 180.00 D2434 Permeability EACH QUOTE C1314 CMU Grouted Prisms Comp. Strength(> 8" x 8" x 16") EACH $ 245.00 D2435 Consolidation EACH $ 225.00 C67 Brick Boil EACH $ 90.00 D2435 Consolidation with Time Rate EACH $ 275.00 C67 Brick Compressive Strength EACH $ 50.00 D2844 R Value & Expansive Pressures 3 Points $ 250.00 C67 Brick Moisture & Absorption EACH $ 85.00 D2937 Moisture & Density (Ring Samples) EACH $ 30.00
D3080 Direct Shear EACH $ 200.00 LAB TESTING -STEEL UNIT RATE D4318 Plasticity Index of Soils EACH $ 145.00 Steel Chemical Analysis/AWS Weld:Macroetch/Fracture/Bend Test EACH QUOTE D4829 Expansion Index of Soils EACH $ 135.00 A325 High Strength Bolt, Nut & Washer Conformance (Per Assembly) EACH $ 180.00 CT 216 CA Impact Max Density EACH $ 225.00 A370 Brinell & Rockwell Hardness Test EACH $ 80.00 CT 216 CA Impact Rock Correction EACH $ 95.00 A370 Nelson Stud Tensile EACH $ 195.00 A370 Rebar Bend & Tensile Test No. 11 Bar & Smaller EACH $ 45.00 LAB TESTING -AGGREGATES UNIT RATE A615/706 Bend Test No. 11 Bar and Smaller EACH $ 60.00 C40 Organic Impurities in Fine Agg EACH $ 95.00 A615/706 Tensile No. 11 Bar and Smaller EACH $ 65.00 C88 Soundness by Sodium Sulfate EACH $ 315.00 A615/706 Tensile No. 14 Bar and Larger EACH QUOTE C123 Percent lightweight Particles EACH $ 215.00 A416 Prestressing Wire, Tension EACH $ 170.00 C127 Specific Gravity (Coarse Agg) EACH $ 130.00 Sample Preparation (Cutting) EACH $ 80.00 C128 Specific Gravity (Fine Agg) EACH $ 150.00 A416 Prestressing Cable (7 Wire) Yield & Tensile EACH $ 170.00 C131 Abrasion Los Angeles Rattler EACH $ 235.00 E605 Fireproofing Unit Weight EACH $ 60.00 C136 Sieve Analysis (Combined Agg) EACH $ 130.00
C136 Sieve Analysis (Fine or Coarse Agg) EACH $ 110.00 EQUIPMENT CHARGES UNIT RATE C142 Clay lumps & Friable Particles EACH $ 135.00 Air Meter DAY $ 30,00 C535 Abrasion (Large Agg) Los Angeles Rattler EACH $ 235.00 Dye Penetrant Equipment DAY $ 50.00 C566 Moisture Content by Drying EACH $ 25.00 Emissivity Test Kit EACH $ SO.OD CT 227 Cleanness Value EACH $ 230.00 Ground Rod Equipment DAY $ 50.00 D3744 Durability Index EACH $ 180.00 Jacking Assembly DAY $ 65.00 D5821 Flat & Elongated Particles EACH $ 200.00 Magnetic Particle Equipment DAY $ 50.00 T335 Crushed Particles EACH $ 170.00 Nuclear Density Gauge DAY $ 70.00 Pachometer DAY $ 55.00
LAB TESTING -Misc. UNIT RATE Sand Cone Kit DAY $ 50.00
C67 Roofing Tile Absorption EACH $ 65.00 Schmidt Hammer DAY $ 45.00 C67 Roofing Tile Strength Test EACH $ 60.00 Skidmore Wilhelm Bolt Cell DAY $ 65.00 Torque Wrench DAY $ 50.00
Sample Pickup Charges UNIT RATE Ultrasonic Equipment DAY $ 45.00 Pick up Sample Trip Charge (2hr Minimum) HR $ 60.00 Outside Services Cost+20% Weekend Sample Pick Up Charge (2hr Minimum) HR $ 80.00
Basis of Charges and Contract Terms
The charges for services and General Terms and Conditions set forth below will govern the provision of services and will constitute the contract terms between the Owner or Owner's Representative (Client) and MTGL, Inc unless the Client and MTGL, Inc. have executed a written contract with respect to such services, in which case the terms and provisions of the written contract shall supersede.
Minimum Field Hourly Charges
For Field Technicians, Special Inspectors or any on-site (field) materials testing services:
4 hours: 4-hour minimum charge up to the first four hours of work. 8 hours: 8-hour minimum charge for over four hours of work, up to eight hours.
Project time accrued includes portal to portal travel time.
Scheduling & Cancellations
• A 24-hour notice is required when scheduling an inspection or technician. • A two-hour show -up charge will be applied to any service canceled the same day of service. • Verbal request will be considered authorization to perform billable work. Client shall designate member(s) of staff who have authority to request services and notify MTGL in writing of their authorized representative. otherwise all service requests are billable.
Overtime Rates
• Work performed in excess of 8 hours per day and/ or up to eight (8) hours on Saturdays will be billed at 1.5 times the unit rate.
• Work performed on Sunday, recognized holidays, or in excess of eight (8) hours on Saturdays will be billed at 2.0 times the unit rate.
• A 20% surcharge will be applied for laboratory tests performed on a Saturday or Sunday. • Work performed by field or laboratory staff outside of normal business hours ( 5:00 AM -5:00 PM) will be subiect to the above overtime rates.
Administrative Charges
• All administrative costs including report distribution are billed at 5% of the monthly invoice total.
• Certified payroll requests will have a processing fee applied for each project, billed at $95 per payroll week.
Anticipated Costs
MTGL estimates a budget to assist the client with code required inspections and testing based upon information provided by the client. MTG L's ability to perform within the estimated budget relies heavily on the accuracy of the information provided, as well as the cooperation of client's management staff.
• Project actual budget totals may vary. Estimated budget hours are based upon 40 hours a week, 8 hours a day, Monday-Friday. Client shall monitor the percentage of work remaining to assure inspections and testing is not greater than the estimated budget and adjusts the contractor's labor and scheduling to maintain the work completion schedule. • Client recognizes and agrees that any "anticipated costs," 11 budget estimates/' or the like
that may be prepared by MTGL are NOT "guaranteed maximums," "lump sums;" or "not-to exceed totals". Client will be invoiced for all work performed and only for work performed based on MTG L's working conditions and hours as an attachment to their contract. • Additionally, any weekly overtime hours, Saturday or Sunday, double shift, and/or night shift differential for shop steel inspection are NOT included in MTG L's proposal.
Reimbursable Expenses & Outside Services
• Heavy equipment, subcontractor fees and expenses, supplemental insurance, travel, shipping, outside reproduction, and other reimbursable expenses will be invoiced at cost plus 20%.
• Outside services will be billed at cost plus 20% unless billed directly to and paid for by Client.
Travel Charges & Mileage
• For projects outside a SO-mile radius from the nearest MTGL facility, $0.58 per excess mile to and from the project will be charged for inspectors and technicians. • When project related equipment is required to be transported to and from the project site, time and mileage for inspectors and field technicians will be billed on a portal to portal basis. • For all projects, $0.58 per mile rate and applicable travel time will be charged portal to portal for engineers, consultants, and supervisors from the laboratory to the project site and return.
Laboratory Testing
• A 2-hour minimum material sample pick-up charge with an hourly rate of $50 will be billed in addition to the prices quoted for testing.
• Quoted laboratory test rates assume samples are free of hazardous materials. Handling and testing of samples containing hazardous materials may include additional costs.
Weekend Sample Pick-Ups
In order to be in strict conformance with testing standards, it may be required that weekend pick ups be performed (e.g. concrete specimens cast on Friday must be picked up during weekend to be in conformance with ASTM C31 requiring specimens to be moved to their final curing location within 48 hours of casting.) Applicable charges for weekend work will apply when this is required.
Should these charges not be authorized then MTGL will not be held responsible for any negative consequences for non-conformance.
Terms of Payment
• Invoices for all services willl be submitted monthly. These invoices are due in full upon presentation to client. Invoices outstanding over 45 days are considered past due and will be subject to a finance charge of 1.5% of the unpaid balance each month. • All invoice errors or necessary corrections shall be brought to the attention of MTGL within 30 days of receipt of invoice. Thereafter, customer, acknowledges invoices are correct and valid. • MTGL reserves the right to terminate its services to a customer without notice if all invoices are not current. Upon such termination of services, the entire amount accrued for all services performed shall immediately become due and payable. Customer waives any and all claims against MTGL, its subsidiaries, affiliates. servants and agents for termination of work on account of these terms.
• In the event of any litigation arising from or related to any agreement to provide services whether verbal or written, the prevailing party shall be entitled to recover from the non-prevailing party all reasonable costs incurred, including staff time. court costs, attorney fees and all other related expenses in such litigation. Additionally, in the event of a non-adjudicative settlement of litigation between the parties or a resolution of dispute by arbitration, that same process shall determine the prevailing party.
Please note that field service rates will increase 5 July 1st of each year for cost ofliving increases.
Our professional engineering, geology, and inspection services are performed in accordance with the current standards of practice in the industry. No other warranty or representation, express or implied, is made or intended.
Agenda Item - 3.h.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: William E. Murray
Dept.: City Manager Dept.: Public Works
Subject: Approval of Amendment No.
3 to the Agreement with
HF&H Consultants, LLC, to
assist with technical and
legislative compliance with
the implementation of Senate
Bill 1383. (Total Cost:
$155,062.50) (Joint Action
Item with the Garden Grove
Sanitary District.)
Date: 4/25/2023
OBJECTIVE
To request City Council approval of Amendment No. 3 to the Agreement with HF&H Consultants, LLC, to increase the contract amount by $50,000 to assist with technical and legislative compliance with the implementation of Senate Bill 1383.
BACKGROUND
In September 2016, then Governor Jerry Brown signed Senate Bill 1383 (SB 1383, Lara, 2016) to achieve a reduction in the statewide disposal of organic waste.
Diverting organic waste from landfills conserves the planet’s natural and limited resources such as space, water/air pollution and more. Keeping organic waste out of landfills also reduces the amount of greenhouse gases, such as methane, produced when organic materials break down. SB 1383 builds upon existing legislation related to solid waste and recycling, including Assembly Bill 939 (AB 939), Assembly Bill 341 (AB 341), and Assembly Bill 1826 (AB 1826).
In order to assist with the implementation of the various state bills relating to waste and recycling, and to also assist staff with technical management of the Republic Services Franchise Agreement, a five year agreement with HF&H Consultants, LLC (HF&H), was approved on September 22, 2020. The agreement is for an annual not to exceed amount of $100,000 with a 2.5% adjustment each contract year.
DISCUSSION
Over the past several years, HF&H has assisted staff with compliance related to AB
341 and AB 1826. With the addition of SB 1383 and the community wide impact of the state mandate, staff been utilizing HF&H's experience to assist in developing plans to bring the Sanitary District into full compliance with the state mandate.
Since the District was delayed in implementing of SB 1383 due to the negotiation process with Republic Services, CalRecycle is placing the District on a Corrective Action Plan (CAP). The CAP will ensure SB 1383 is properly and fully implemented.
HF&H is instrumental in ensuring the compliance dates and components of the CAP are met. Failure to comply with the CAP can result in the District facing fines from CalRecycle of up to $10,000 per day, per violation.
FINANCIAL IMPACT
There is no impact to the General Fund. The $50,000 contract increase will be funded using SB 1383 Grant Funds awarded to the District by CalRecycle in 2022.
RECOMMENDATION
It is recommended that the City Council:
Approve Amendment No.3 with HF&H Consultants, LLC, increasing the current contract amount by $50,000 for a new not to exceed total of of $155,062.50 through September 30, 2023; and
Authorize the City Manager to execute the amendment on behalf of the District and make minor modifications as appropriate.
By: Mark Ladney, Sr. Program Specialist
ATTACHMENTS:
Description Upload Date Type File Name
Amendment 3 4/6/2023 Agreement Amendment_3-
HF_H_Consultants_LLC_FY23.pdf
•
•
CITY OF GARDEN GROVE
AMENDMENT NO. 3
This Amendment No.3 is made and entered into this day of 2023, by and between the CITY OF GARDEN GROVE, hereinafter referred to as “CITY”, and HF&H CONSULTANTS, LLC , a California limited liability company, herein after referred to as “CONSULTANT”.
WHEREAS, CONSULTANT and CITY entered into a Professional Services Agreement for CONSULTANT to provide technical assistance to meet regulatory compliance with the commercial recycling mandates per AB 341 (2011) and provide legislative compliance assistance with AB 341, AB 1826, SB 1383 and CalGreen.
WHEREAS, CONSULTANT and CITY desire to amend the existing Agreement as provided herein.
Now, therefore, it is mutually agreed, by and between the parties as follows:
1. Section 3.1 Compensation Amount, is hereby amended as follows:
The contract price is hereby increased from $105,062.50 to a new Firm Fixed Price of $155,062.50, to cover SB1383 implementation and mandates through the current term of the contract ending on September 30, 2023.
Except as expressly amended by this Amendment No. 3, all provisions of the existing Agreement shall remain in full force and effect as originally executed.
[SIGNATURES ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the parties have caused this Amendment No. 3 to the existing Agreement to be executed by their respective officers duly authorized on the date first written above.
GARDEN GROVE SANITARY
DISTRICT
Dated: , 2023 By:
Lisa Kim
General Manager
ATTEST "CONSULTANT"
HF&H CONSULTANTS, LLC
By:
Secretary Title:
Dated: , 2023 Dated: , 2023
APPROVED AS TO FORM:
If CONSULTANT is a corporation, a
Corporate Resolution and/or Corporate
Seal is required. If a partnership,
Statement of Partnership must be
submitted to CITY
General Counsel
Dated: , 2023
Agenda Item - 3.i.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: William E. Murray
Dept.: City Manager Dept.: Public Works
Subject: Approval of Change Order
No. 3 to a contract with
Pacific Hydrotech
Corporation for the
construction of the Magnolia
Reservoir and Booster Pump
Station Rehabilitation
Project. (Cost: $215,834.46)
(Action Item)
Date: 4/25/2023
OBJECTIVE
To request City Council approval of Change Order No. 3 for the contract with Pacific Hydrotec Corporation to provide construction of Project No. CP1205000 - Magnolia Reservoir and Booster Pump Station Rehabilitation Project.
BACKGROUND
The City contracted with Pacific Hydrotec Corporation for the construction of Magnolia Reservoir and Booster Pump Station Rehabilitation Project. The reservoir repairs consist of crack, spall, and joint repair, construction of seismic curb, roof waterproofing, rust spot repair, and the addition of a fall protection system. Site Improvements include rerouting the existing sub-drain sump pump piping, replacement of the sump hatch and sump vault lid and hatch, repair of the overflow flap gate, construction of a new parking lot and ADA ramp, installation of bollards and a mow strip around the reservoir, and replacement of the meter vault and piping.
The repair work for the pump station consists of replacement of the existing engine and booster pump, replacement of the existing exhaust system, replacement of the existing catalytic converter, replacement of two 10-inch butterfly valves, replacement of the 10-inch check valve, refurbishment of the existing flow control valve, and replacement of the roof and existing removable dormer.
DISCUSSION
During construction of the Magnolia Reservoir and Booster Pump Station Rehabilitation Project, additional unforeseen conditions were encountered. It was discovered that the reservoir waterstop (the sealant system for the bottom of the
floor joints) was not 100% intact when the reservoir was being drained for the project work. Water was seeping back into the reservoir through several spots of the floor joints. This was not observed during the assessment of the reservoir in the design process. The project proceeded with the original floor joints sealants scope, with the understanding that the sealants would correct the waterstop problem.
However, staff observed a leak in the reservoir following completion of the floor joint sealant replacement work. After thorough investigation and consulting with the sealant company, the contractor has recommended this issue be addressed by installing the Combiflex System, a secondary joint sealant system that consist of sealant strips that cover the top of the floor joints. This secondary joint sealant system is not part of the original scope which would require a change order to the contract.
A second item requiring out-of-scope work involves the addition of noise reducing acoustic panels for the new radiator assembly. The replacement of the pump engine required a new cooling system which added the installation of a radiator fan outside of the pump station building. However, noise generated from the radiator fan is higher than expected and causes nuisance to nearby residences. A sound study was conducted which recommended the installation of acoustic panels to mitigate the unexpected issue.
The additional fees for the secondary sealant system and acoustic panels are $119,495 and $96,339.46 respectively. The additional scopes will increase the contract price from $3,514,053.35 to $3,729,887.81, a $215,834.46 increase. The fees for the two (2) additional scopes along with the previous change orders put the project cost over 10% of the original contract price.
FINANCIAL IMPACT
There is no impact to the General Fund. This cost will be financed with Water Funds, in the amount of $215,834.46.
RECOMMENDATION
It is recommended that the City Council:
Approve Change Order No. 3 to the existing contract with Pacific Hydrotec Corporation, increasing the existing Agreement amount from $3,514,053.35 to $3,729,887.81, a $215,834.46 increase;
Approve 70 working days of time extension for the additional scopes; and
Authorize the Public Works Director to execute Change Order No. 3 to the contract agreement on behalf of the City, and make minor modifications as appropriate thereto.
By: Rebecca Li, Sr. Civil Engineer
•
•
•
ATTACHMENTS:
Description Upload Date Type File Name
Change Order No. 3 4/17/2023 Backup Material ChangeOrder_CP1205000_No03.pdf
CITY OF GARDEN GROVE
13802 NEWHOPE STREET
GARDEN GROVE, CA 92843
CHANGE ORDER
Contractor: Pacific Hydrotech Corp. C.O. No.: 3 Date: April 14, 2023
Job: CP1205000- MAGNOLIA RESERVOIR AND BOOSTER PUMP STATION
REHABILITATION PROJECT
Design Consultant: Kleinfelder, Inc.
Amount of this Change Order (Add $215,834.46)
In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following addition to or deductions from the contract price are hereby approved.
ITEM 1: Installation of secondary sealant system
Reason for Change: Leaks were discovered from the reservoir after the completion of original floor joint sealant work. It was discovered that the reservoir waterstop was not 100% intact. The Contractor proposed to install a secondary sealant system to address the issue. The sealant system is called a combiflex system which is a sealant strip that covers the top of the floor joints.
Description: Provide labor, equipment, and materials necessary to dewater and clean the reservoir, surface preparation for the installation of the combiflex system, installation of the combiflex system and disinfect the reservoir.
ADDED COST THIS CHANGE ORDER ITEM: + $119,495.00
TIME EXTENSION THIS CHANGE ORDER ITEM: 60 Working Days
ITEM 2: Installation of acoustic panels
Reason for Change: The replacement of the pump engine required a change in cooling system which added the installation of a radiator fan outside of the pump station building. However, the noise generated from the radiator fan is higher than expected and caused a nuisance to the nearby residences. A sound study was conducted and recommended the installation of acoustic panels to mitigate the unexpected issue.
Description: Provide labor, equipment, and materials necessary to install the custom acoustical panels
Qty (1) Barrier wall 8’ high with 10’, 20’, and 7’ long walls; Qty (1) Barrier wall 8’ high with 6’ & 14’ walls,
and a Roof 6’x6’
ADDED COST THIS CHANGE ORDER ITEM: + $96,339.46 TIME EXTENSION THIS CHANGE ORDER ITEM: 10 Working Days
CITY OF GARDEN GROVE
13802 NEWHOPE STREET
GARDEN GROVE, CA 92843
CHANGE ORDER
Contractor: Pacific Hydrotec Corp. C.O. No.: 3 Date: April 14, 2023
Job: CP1205000- MAGNOLIA RESERVOIR AND BOOSTER PUMP STATION
REHABILITATION PROJECT
Consultant: Kleinfelder, Inc.
The compensation (time and cost) set forth in this Change Order comprises the total compensation due the Contractor, all Subcontractors and all suppliers, for the work or change defined in this Change Order, including all impact on any unchanged work. By signing this Change Order, the Contractor acknowledges and agrees, on behalf of himself, all Subcontractors, and all suppliers, that the stipulated compensation includes payment for all work contained in this Change Order, plus all payment for the interruption of schedules, extended overhead costs, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of this Change Order shall indicate that the Change Order constitutes full mutual accord and satisfaction for the change, and that the time and/or cost under the Change Order constitutes the total equitable adjustment owed the Contractor, all Subcontractors, and all suppliers, as a result of the change. The Contractor, on behalf of himself, all Subcontractors, and all suppliers, agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of or as a result of this Change Order or the impact of this Change Order on the remainder of the work under this Contract.
Original Contract Price $ 3,204,880.00
Prev. Authorized Changes $ 309,173.35
This Change (Add) $ 215,834.46
Amended Contract Price $ 3,729,887.81
Percent Change +16.4%
Time Extension _____________
CITY OF GARDEN GROVE
13802 NEWHOPE STREET
GARDEN GROVE, CA 92843
CHANGE ORDER
Contractor: Pacific Hydrotech Corp. C.O. No.: 3 Date: April 14, 2023
Job: CP1205000- MAGNOLIA RESERVOIR AND BOOSTER PUMP STATION
REHABILITATION PROJECT
Consultant: Kleinfelder, Inc.
CONTRACTOR
____________________________________________
Pacific Hydrotech Corp Date
Authorized Agent of Contractor
Submitted and accepted by:
CITY OF GARDEN GROVE
Project Engineer Date
Approved by:
Public Works Director Date
Accepted by:
Agenda Item - 3.j.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Teresa Pomeroy
Dept.: City Manager Dept.: City Clerk
Subject: Receive and file minutes
from the meeting held on
March 14, 2023. ( Action
Item)
Date: 4/25/2023
Attached are the minutes from the meeting held on March 14, 2023, recommended to be received and filed as submitted or amended.
ATTACHMENTS:
Description Upload Date Type File Name
Minutes 4/19/2023 Minutes cc-min_03_14_2023.pdf
-1- 03/14/23
MINUTES
GARDEN GROVE CITY COUNCIL
Regular Meeting
Tuesday, March 14, 2023
Community Meeting Center
11300 Stanford Avenue, Garden Grove, CA 92840
CONVENE CLOSED SESSION
At 5:40 p.m., Mayor Jones convened closed session.
ROLL CALL PRESENT: (7) Council Members O’Neill, Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Mayor
Jones
ABSENT: (0) None
ORAL COMMUNICATIONS FOR CLOSED SESSION
Speakers: None.
Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1): Clasby v. City of Garden Grove, Workers Compensation Appeal Board Case Nos. ADJ13886000 and ADJ13878382.
Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1): Southern California Edison Company vs. Griffith Company, City of Garden Grove et al., OCSC Case No. 30- 2020-01146577.
ADJOURN CLOSED SESSION
At 6:15 p.m., Mayor Jones adjourned closed session.
CONVENE REGULAR MEETING
At 6:30 p.m., Mayor Jones convened the meeting in the Council Chamber with all Council Members present.
INVOCATION
-2- 03/14/23
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
ORANGE COUNTY HUMAN RELATIONS ANNUAL REPORT UPDATE AS PRESENTED BY BOARD MEMBER CHRISTIAN LOPEZ (F: 23.17)
COMMUNITY SPOTLIGHT IN RECOGNITION OF THE TECHNACOLTS FOR WINNING
FIRST PLACE AT THE FIRST LEGO LEAGUE CHALLENGE
RECESS
At 6:48 p.m. Mayor Jones recessed the meeting.
RECONVENE
At 7:04 p.m., Mayor Jones reconvened the meeting in the Council Chamber with all Council Members present.
ORAL COMMUNICATIONS
Speakers: Rubi Garcia, Grace Lee, Teresa Tran, Nicholas Dibs
RECESS
At 7:17 p.m. Mayor Jones recessed the meeting.
RECONVENE
At 7:19 p.m., Mayor Jones reconvened the meeting in the Council Chamber with all Council Members present.
ADOPTION OF A PROCLAMATION CELEBRATING WOMEN’S HISTORY MONTH (F: 83.1-2023)
It was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:
A Proclamation celebrating the month of March as Women's History Month, be adopted.
The motion carried by a 7-0 vote as follows:
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
-3- 03/14/23
ADOPTION OF A RESOLUTION PROCLAIMING THE TERMINATION OF THE LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC DECLARED ON MARCH 17, 2020 (F: 117.2A)
It was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:
Resolution No. 9784-23 entitled: A Resolution of the City Council of the City of Garden Grove proclaiming the termination of the local emergency due to the COVID-19 Pandemic, be adopted.
The motion carried by a 7-0 vote as follows:
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
AUTHORIZATION FOR COUNCIL MEMBER KLOPFENSTEIN TO PARTICIPATE IN THE ACC-OC ADVOCACY DELEGATION IN WASHINGTON D.C., ON APRIL 17-20, 2023 (F: 74.11B)
It was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:
Participation by Council Member Klopfenstein in the ACC-OC advocacy delegation in Washington D.C. on April 17-20, 2023, including travel, lodging, food, and other ancillary expenses, be authorized.
The motion carried by a 7-0 vote as follows:
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER TO VORTEX INTERNATIONAL INC., FOR THE REPLACEMENT OF VARIOUS WATER FILTRATION EQUIPMENT FOR THE ATLANTIS PLAY CENTER SPLASH PAD (F: 73.1)
It was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:
The Finance Director be authorized to issue a purchase order to Vortex International Inc., in the amount of $57,019.94, for the purchase of new replacement equipment for the Atlantis Play Center splash pad.
The motion carried by a 7-0 vote as follows:
-4- 03/14/23
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
APPROVAL OF AN AGREEMENT WITH FG SOLUTIONS TO PREPARE A WATER RATE STUDY (F: 55-FG SOLUTIONS)
It was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:
The agreement with FG Solutions, in the amount not to exceed $93,046.80, to prepare a Water Rate Study for the Water Enterprise Fund, be approved; and The City Manager be authorized to execute the agreement on behalf of the City and make minor modifications as appropriate.
The motion carried by a 7-0 vote as follows:
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
RECEIVE AND FILE THE 2022 ANNUAL PROGRESS REPORT ON THE STATUS OF THE GENERAL PLAN (F: 20.2)
It was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:
The 2022 Annual Progress Report on the Status of the General Plan, be received and filed; and
Staff be authorized to transmit the annual Report to the Governor's Office of Planning and Research, and the California Department of Housing and Community Development.
The motion carried by a 7-0 vote as follows:
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
RECEIVE AND FILE MINUTES FROM THE MEETINGS HELD ON JANUARY 24, 2023, FEBRUARY 2, 2023, AND FEBRUARY 18, 2023 (F: VAULT)
It was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:
-5- 03/14/23
Minutes from the meetings held on January 24, 2023, February 2, 2023, and February 18, 2023, be received and filed.
The motion carried by a 7-0 vote as follows:
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
WARRANTS
It was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:
Demands covered by Wire numbers 00001445 through 00001461 EFT numbers 00032483 through 00032527, and check numbers 00684403 through 00684526 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed; Demands covered by EFT numbers 00032528 through 00033556, and check numbers 00684527 through 00684736 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;
Demands covered by EFT numbers 00033557 through 00033578, and check numbers 00684737 through 00684824 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;
Demands covered by EFT numbers 00033579 through 00033606, and check numbers 00684825 through 00684977 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;
Demands covered by Wire numbers 00001462 through 00001482 EFT numbers 00033607 through 00033632, and check numbers 00684978 through 00685071 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed; and Payroll deposits dated March 9, 2023, with a check dated February 9, 2023, and checks dated March 9, 2023, are inclusive and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed.
-6- 03/14/23
The motion carried by a 7-0 vote as follows:
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
PUBLIC HEARING – APPROVAL OF THE HOME ARP ALLOCATION PLAN AND SUBSTANTIAL AMENDMENT NO. 1 TO THE FY 2021-22 ANNUAL ACTION PLAN (AAP) (F: 117.10D)
Following staff introduction, Mayor Jones declared the public hearing open.
Speakers: Nicholas Dibs, Maureen Blackmun, Kris Beard
With no further public comments, Mayor Jones closed the public hearing.
Following Council Member O’Neill thanking staff on their work, it was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:
The HOME ARP Allocation Plan and Substantial Amendment No. 1 to the FY 2021-22 AAP, be approved;
That $3,037,211 in HOME-ARP funds (Fund 249) be appropriated for TBRA and the development of affordable housing with any unused funds to be carried over to FY 2023-24;
That staff be directed to submit Substantial Amendment No. 1 to HUD; and The City Manager be authorized to execute agreements, and make modifications as appropriate thereto, on behalf of the City.
The motion carried by a 7-0 vote as follows:
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
CONSIDERATION TO APPOINT TO THE CITY’S COMMISSIONS, COMMITTEE, AND BOARD (CONTINUED FROM THE MEETINGS HELD ON JANUARY 24, 2023, FEBRUARY 14, 2023, AND FEBRUARY 28, 2023.) (F: 122.1)
Mayor Jones introduced this matter, and it was moved by Council Member O’Neill, seconded by Council Member Klopfenstein that the City’s Commissions, Committee and Board appointments be approved as follows:
-7- 03/14/23
Planning Commission: Asia Cunningham, Josh Lindsay, Daisy Perez Castellanos, John Ramirez, Randy Arbgast, Mark Paredes, and Matthew Montano.
Neighborhood Improvement and Conservation Commission: Maureen Blackmun, Rosalyn Rubin, Tuan Tran, Julian de la O, Matthew Bell, Kay Kearney, and James Kester.
Downtown Commission: Jennifer Stewart, Viet Tran, Katherine Amoukhteh, Linh Nguyen, Elizabeth Dang, Rebecca Weimer, and Marilyn Tortolano.
Administrative Board of Appeals: Kathy Ladd, Jessica Knight, Andrew Nguyen, Geoff Tackney, and Timothy Brady.
Traffic Commission: Ricardo Cepeda, Patrick Catlin, Joseph Laricchia, Jeffrey Sanders, Calvin Van, Lyle Flatebo, and Roger Flanders.
Parks, Recreation and Arts Commission: Andrea Perez, Ted Stevens, Alan Strickland, Cam Mangels, Daniel Gonzales, Dolores Rubi Garcia, and Fernando Cueva.
Measure O – Citizens’ Oversight Committee: Les Malo, Robert Sanders, Kris Beard, Claire Bischoff, Sandy Thomas, Mark Mackanic, and Fernando Ferrer.
The motion carried by a 7-0 vote as follows:
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
APPROVAL OF A COOPERATIVE AGREEMENT WITH CALTRANS FOR
IMPLEMENTATION OF A FENCING PILOT PROGRAM (F: 55-CALTRANS)
Following staff introduction and City Council comments, it was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:
A Cooperative Agreement with Caltrans to implement a Fencing Pilot Program, be approved;
The City Manager or designee be authorized to execute the Cooperative Agreement including option terms and amendments on behalf of the City; and
An additional appropriation in the amount of $600,000 be appropriated for the amended Fiscal Year 2022-23 budget.
The motion carried by a 7-0 vote as follows:
-8- 03/14/23
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
AWARD A CONTRACT TO NEXGEN DESIGN BUILDERS, INC., FOR THE CENTRAL CITIES NAVIGATION CENTER (PROJECT NO. 1350000) – CONSTRUCTION MANAGEMENT SERVICES (F: 55-NEXGEN DESIGN BUILDERS, INC.)
Following staff introduction and City Council comments, it was moved by Mayor Pro Tem Brietigam, seconded by Council Member Nguyen that:
A contract be awarded to NEXGEN Design Builders, Inc., for construction management services for the Central Cities Navigation Center in the not to exceed amount of $365,850;
Funding in the amount of $365,850, be appropriated from the Central Cities Navigation budget for funding the Construction Management Services contract with NEXGEN Design Builders, Inc., for GL: 260-211-1210; JL CP1350000; and
The City Manager, or designee, be authorized to execute the contract on behalf of the City and make minor modifications as appropriate including extending option terms and amendments if necessary to complete the project.
The motion carried by a 7-0 vote as follows:
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER
DISCUSSION REGARDING PROPOSED LETTER OF COMMENDATION FOR GARDEN
GROVE VETERAN GIOVANNI ROMAN FOR HIS SERVICE AS A VOLUNTEER COMBAT MEDIC IN UKRAINE, AS REQUESTED BY COUNCIL MEMBER KIM NGUYEN (F: 83.2)
Council Member Kim Nguyen read the proposed letter of commendation, and asked that the City Council honor the sacrifice made by Giovanni Roman, noting he was injured while helping those in Ukraine. Following City Council questions, it was moved by Council Member Nguyen, seconded by Mayor Pro Tem Brietigam that:
A letter of commendation to Giovanni Roman recognizing his personal sacrifice volunteering as a medic in Ukraine while under attack by the Russian Military, be approved.
The motion carried by a 7-0 vote as follows:
-9- 03/14/23
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None
MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER (Continued)
Mayor Pro Tem Brietigam updated the City Council on the progress being made on the bronze “Strawberry Zest” sculpture by artist and sculptress Jennifer Stewart, and that he has raised $100,000 towards the expenses and installation. He noted that the majority of the funds will be paid to the foundry, and that Ms. Stewart has leased the front portion of “Happiness is a Balloon” business on Main Street where people can watch her progress. The Garden Grove Community Foundation is a major donor to this artwork and are accepting donations for the project. There is a link for those interested in donating to the Strawberry Zest artwork at https://www.ggcf.com/strawberry-zest. He is optimistic that the sculpture will be complete by the end of the Fall season.
Council Member O’Neill noted he recently attended the funeral service for Jim Stovall who was a true pillar of the communities of Anaheim and Garden Grove alongside is wife Bobbie Stovall of 57 years. Jim and his brothers built a lot of the hotels in Anaheim, and they built the White House Restaurant. Their support and charitable work included providing for the Gem Theater. Their generosity and support for many organizations throughout Anaheim and Garden Grove was not widely known, and Council Member O’Neill had the privilege of knowing Jim Stovall through personal and work connections, and that he will be missed.
Council Member Tran thanked Public Works Director, Bill Murray, for giving her a tour of the Municipal Services Center, and commented on how impressed she was with the facility and the staff. She noted that as a Library Advisory member, she was very pleased and honored to have attended a pre-school reading event, and a short movie viewing about Little Saigon where she met with the director. She noted that she met with a couple of ladies from the Waymakers on International Women’s Day and she encouraged people to reach out to get help with a smoking cessation program. She praised Garden Grove Police Chief El Farra and his department for intervening and assisting with several issues in her district all in less than 24 hours. She noted plans for collaborating with Council Member O’Neill on a school event, and plans for honoring veterans.
Council Member DoVinh congratulated tonight’s appointees to the City’s commissions, committee and board; noting the importance of these positions and finding the right people. He thanked Council Member Nguyen for requesting delays to appoint, and he thanked Mayor Jones for extending the time to appoint. He hopes to be able to meet the appointees and thanked them for submitting applications and for their willingness to serve.
-10- 03/14/23
Council Member Klopfenstein noted that she was part of a delegation from the Association of California Cities – Orange County (ACCOC) who went to Sacramento last week, where they met with key legislators, officials and staff. Discussions included housing, the homelessness crisis, crime, transportation, infrastructure and water. She felt honored that she had a seat at the table representing Garden Grove.
Council Member Nguyen expressed regret for having to step down from her role on the Southern California Association of Governments (SCAG) and the Orange County Council of Governments (OCCOG) for District 18 that encompasses Garden Grove, Cypress, and La Palma. She encouraged her colleagues on the dais to send a letter of interest to serve on the OCCOG Board by March 15, 2023. She cautioned it is a time commitment if elected by the board as members serve on both SCAG and OCCOG that includes a number of policy committees. She wished her father an early Happy Birthday.
City Manager Kim introduced the interim Community and Economic Development Director, Craig Beck, who is the contract manager for the public safety building project and who will be serving as the interim director until the position is filled.
Mr. Beck thanked the City Council and City Manager for having the opportunity to serve as the interim director, noting that he has been getting to know the community as well as engaging staff in a team building exercise. He looks forward to moving the public safety building project forward and working with the City Council.
City Attorney Sandoval stated that no reportable actions were taken under closed session.
ADJOURNMENT
At 8:04 p.m., Mayor Jones adjourned the meeting. The next Regular City Council Meeting is scheduled for Tuesday, March 28, 2023, at 5:30 p.m. in the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California.
Teresa Pomeroy
City Clerk
Agenda Item - 3.k.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Patricia Song
Dept.: City Manager Dept.: Finance
Subject: Receive and file warrants.
(Action Item)
Date: 4/25/2023
Attached are the warrants recommended to be received and filed.
ATTACHMENTS:
Description Upload Date Type File Name
Warrants 4/19/2023 Warrants Warrants_PR_04062023.pdf
City of Garden Grove
Certificate of Warrants
Register Date:
Between Mar 23, 2023 and Apr 6, 2023
This is to certify the demands covered by EFT numbers 00020779 through 00021408 and check numbers 00185325 through 00185339 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures.
Note:
Finance Director
Patricia Song
CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 2
PY - Payroll
Check Type: CHK
Check Vendor # Vendor Name Issue Date Check Amount
00185325 E05035 NGUYEN, TAN V 04/06/2023 $49.27 00185326 E05079 TRAN, CINDY NGOC 04/06/2023 $793.89 00185327 E00977 BELAIR, DIANE 04/06/2023 $2,453.28 00185328 E05101 CASTANEDA, LILIANA 04/06/2023 $364.20 00185329 E04936 NGUYEN, BRENDAN L 04/06/2023 $31.86 00185330 E05103 RODRIGUEZ, MATTHEW S 04/06/2023 $544.07 00185331 E05105 RODRIGUEZ, ROGER 04/06/2023 $305.93 00185332 E05045 VIRAMONTES, KATE E 04/06/2023 $72.84 00185333 E04444 JULIENNE, PATRICK R 04/06/2023 $3,425.68 00185334 E05100 RAABE, MATTHEW A 04/06/2023 $2,481.95 00185335 E09942 YOUNG, DAVID C 04/06/2023 $80.14 00185336 E05098 BARNESE, VINCENZO A 04/06/2023 $2,549.67 00185337 E03529 ROCHA, MICHAEL F 04/06/2023 $2,170.46 00185338 E05067 SANCHEZ, MARTIN 04/06/2023 $365.11 00185339 E03446 JIMENEZ, VIDAL 04/06/2023 $2,507.31 CHK - Total $18,195.66
Check Type: EFT
Check Vendor # Vendor Name Issue Date Check Amount
00020779 E03220 WARDLE, DENNIS 03/23/2023 $5,287.49 00020780 E03973 AVILA, VERONICA 04/06/2023 $2,625.29 00020781 E03982 BECKLES, CAROL E 04/06/2023 $49.27 00020782 E04755 BRIETIGAM III, GEORGE S 04/06/2023 $778.36 00020783 E01338 CARRENO, SHAUNA J 04/06/2023 $2,220.50 00020784 E02788 DAVIS, JEFFREY P 04/06/2023 $1,733.97 00020785 E05080 DOVINH, JOSEPH T 04/06/2023 $729.69 00020786 E04994 GREENUP, BREANNA C 04/06/2023 $956.04 00020787 E00803 HADDAD, PAMELA M 04/06/2023 $2,040.62 00020788 E04750 HO, VY D 04/06/2023 $1,879.10 00020789 E04096 HUYNH, DANNY 04/06/2023 $5,131.93 00020790 E03612 JONES, STEVEN R 04/06/2023 $454.38 00020791 E04442 KIM, LISA L 04/06/2023 $6,230.66 00020792 E04131 KIM, NOELLE N 04/06/2023 $3,080.09 Server Name: cognos.ggcity.org User Name: victoriac
CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 3
Check Vendor # Vendor Name Issue Date Check Amount
00020793 E02612 KLOESS, VILMA C 04/06/2023 $2,867.45 00020794 E04536 KLOPFENSTEIN, STEPHANIE L 04/06/2023 $616.09 00020795 E01949 LE, IVY 04/06/2023 $1,632.88 00020796 E01280 LE, TAMMY 04/06/2023 $1,809.04 00020797 E05072 LOPEZ, CARLOS 04/06/2023 $1,397.56 00020798 E05828 MIDDENDORF, LINDA 04/06/2023 $3,342.45 00020799 E02787 MORAN, MARIE L 04/06/2023 $2,850.07 00020800 E04948 NGUYEN, HOAI THUONG H 04/06/2023 $1,588.59 00020801 E04537 NGUYEN, KIM B 04/06/2023 $717.63 00020802 E03255 NGUYEN, PHUONG VIEN T 04/06/2023 $2,260.99 00020803 E02560 NGUYEN, QUANG 04/06/2023 $2,760.47 00020804 E01286 NGUYEN, TINA T 04/06/2023 $2,176.89 00020805 E04534 ONEILL, JOHN R 04/06/2023 $793.68 00020806 E04528 PARK, SHAWN S 04/06/2023 $2,792.35 00020807 E03541 PHI, THYANA T 04/06/2023 $2,803.44 00020808 E04443 POLLOCK, AMANDA M 04/06/2023 $2,027.58 00020809 E06945 POMEROY, TERESA L 04/06/2023 $3,909.37 00020810 E01964 PULIDO, ANA E 04/06/2023 $4,598.97 00020811 E01356 RAMOS, MARIA 04/06/2023 $15,335.50 00020812 E05057 SATO, MICHI L 04/06/2023 $2,741.87 00020813 E00564 STIPE, MARIA A 04/06/2023 $7,632.03 00020814 E03715 THAI, KRISTY H 04/06/2023 $2,521.37 00020815 E02543 TO, TANYA L 04/06/2023 $1,696.07 00020816 E01971 TRAN, CUONG K 04/06/2023 $2,500.42 00020817 E02056 TRUONG, ELAINE 04/06/2023 $1,839.20 00020818 E03983 VASQUEZ, LIZABETH C 04/06/2023 $2,580.29 00020819 E04971 VITAL, ANDREA 04/06/2023 $1,531.24 00020820 E02562 VO, THANH-NGUYEN 04/06/2023 $1,859.94 00020821 E04230 WIMMER, MISSY M 04/06/2023 $890.53 00020822 E04944 ANDERSON CAMBA, ASHLEIGH R 04/06/2023 $2,190.95 00020823 E04764 BRADLEY, JANNA K 04/06/2023 $2,663.42 00020824 E03766 CERDA, MARY C 04/06/2023 $2,290.07 00020825 E04673 HART, BRANDI M 04/06/2023 $841.30 00020826 E04363 KWAN, LIANE Y 04/06/2023 $3,656.74 00020827 E01985 LEE, JANY H 04/06/2023 $4,291.29 Server Name: cognos.ggcity.org User Name: victoriac
CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 4
Check Vendor # Vendor Name Issue Date Check Amount
00020828 E03420 PROCTOR, SHERRILL A 04/06/2023 $2,500.69 00020829 E05078 SANCHEZ, GIOVANNI P 04/06/2023 $2,101.63 00020830 E04417 STEPHENSON, CAITLYN M 04/06/2023 $2,192.15 00020831 E02115 STOVER, LAURA J 04/06/2023 $5,363.01 00020832 E05082 YIN, ARTHUR 04/06/2023 $2,106.46 00020833 E04445 BROWN, KAREN J 04/06/2023 $1,383.37 00020834 E03313 BUI, AI N 04/06/2023 $1,715.59 00020835 E05068 CASTELLON, ALVARO A 04/06/2023 $4,228.41 00020836 E04961 CHAO, VICTORIA 04/06/2023 $1,601.21 00020837 E03686 CHAVEZ, JAIME F 04/06/2023 $1,682.30 00020838 E03760 CHUNG, JANET J 04/06/2023 $2,823.09 00020839 E05094 CORTEZ, ELIZABETH M. 04/06/2023 $1,977.43 00020840 E04957 CURTSEIT, MARIA 04/06/2023 $2,010.94 00020841 E04960 FUKAZAWA, KEISUKE 04/06/2023 $2,085.56 00020842 E05055 GAMINO, LINDA M 04/06/2023 $1,411.24 00020843 E03134 GARCIA, SYLVIA 04/06/2023 $2,636.45 00020844 E03877 GOMEZ, STEVEN E 04/06/2023 $1,834.34 00020845 E03429 GULLEY, SUSAN J 04/06/2023 $610.01 00020846 E03016 HERNANDEZ, GARY F 04/06/2023 $1,774.99 00020847 E04569 HOFFMAN, CORINNE L 04/06/2023 $2,454.22 00020848 E04968 HONG, SEUNGBUM 04/06/2023 $1,721.66 00020849 E04959 LE, KENNETH H 04/06/2023 $1,488.66 00020850 E00057 MANALANSAN, NEAL M 04/06/2023 $2,135.42 00020851 E01668 MAY, ROBERT W 04/06/2023 $1,689.56 00020852 E01393 MENDEZ, ANGELA M 04/06/2023 $2,128.97 00020853 E03628 MENDOZA, CHRISTI C 04/06/2023 $1,964.89 00020854 E04958 NGO, TINA 04/06/2023 $2,687.13 00020855 E04838 NIGATU, SELAMAWIT 04/06/2023 $2,806.04 00020856 E02429 PHAM, ANH 04/06/2023 $1,858.09 00020857 E03610 RAMIREZ, EVA 04/06/2023 $2,105.07 00020858 E05008 RAMOS, ASHLEY 04/06/2023 $1,533.99 00020859 E04973 RAMOS, NANCY 04/06/2023 $2,937.77 00020860 E05097 RODRIGUEZ, SEBASTIAN 04/06/2023 $1,947.68 00020861 E03539 SEGAWA, SANDRA E 04/06/2023 $3,823.72 00020862 E04780 SONG, YUAN 04/06/2023 $5,179.63 Server Name: cognos.ggcity.org User Name: victoriac
CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 5
Check Vendor # Vendor Name Issue Date Check Amount
00020863 E04859 VO, MY TRA 04/06/2023 $3,110.60 00020864 E03433 WESTON, RETA J 04/06/2023 $865.64 00020865 E04674 WHITTAKER DEGEN, HELEN E 04/06/2023 $651.38 00020866 E04527 YOO, MEENA 04/06/2023 $2,410.40 00020867 E04493 ANDREWS, STEVEN F 04/06/2023 $2,648.19 00020868 E00845 CHANG, TERENCE S 04/06/2023 $3,148.51 00020869 E05091 ENCISO, MARIA VERONICA M 04/06/2023 $2,142.16 00020870 E03498 ESPINOZA, VERNA L 04/06/2023 $2,661.12 00020871 E04523 GALLO, CESAR 04/06/2023 $3,112.17 00020872 E04415 GOLD, ANNA L 04/06/2023 $2,187.01 00020873 E04713 HINGCO, ERNIE E 04/06/2023 $2,059.62 00020874 E02617 KLOESS, GEOFFREY A 04/06/2023 $4,330.82 00020875 E03571 MORAGRAAN, RACHOT 04/06/2023 $4,121.47 00020876 E05071 OCHOA, NICOLAS E 04/06/2023 $2,523.89 00020877 E01277 PROFFITT, NOEL J 04/06/2023 $3,675.77 00020878 E01901 RAO, ANAND V 04/06/2023 $5,916.45 00020879 E05027 SANCHEZ MENDOZA, ALFREDO 04/06/2023 $2,128.42 00020880 E05073 SEYMOUR, DAVID M 04/06/2023 $893.33 00020881 E04395 SWANSON, MATTHEW T 04/06/2023 $2,026.30 00020882 E01674 VALENZUELA, ANTHONY 04/06/2023 $1,749.94 00020883 E00809 VICTORIA, ROD T 04/06/2023 $2,559.17 00020884 E03014 WILDER, CANDY G 04/06/2023 $2,286.64 00020885 E03509 WINSTON, TERREL KEITH 04/06/2023 $3,208.95 00020886 E03725 ABU HAMDIYYAH, AMEENAH 04/06/2023 $2,099.21 00020887 E02996 ASHLEIGH, JULIE A 04/06/2023 $2,124.16 00020888 E03161 AUSTIN, MICHAEL G 04/06/2023 $2,932.44 00020889 E05099 BECK, CRAIG A 04/06/2023 $4,380.00 00020890 E00740 BLODGETT, GREG 04/06/2023 $4,158.65 00020891 E03808 CHENG, ALANA R 04/06/2023 $3,588.18 00020892 E03601 CHUNG, CHRISTOPHER 04/06/2023 $3,110.51 00020893 E03353 COVARRUBIAS, MONICA 04/06/2023 $3,708.42 00020894 E00128 CRAMER, RITA M 04/06/2023 $2,774.11 00020895 E04394 DAHLHEIMER, BRYSON T 04/06/2023 $3,026.87 00020896 E04879 DAKE, RYAN J 04/06/2023 $2,301.94 00020897 E04578 DENT, DAVID A 04/06/2023 $4,636.21 Server Name: cognos.ggcity.org User Name: victoriac
CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 6
Check Vendor # Vendor Name Issue Date Check Amount
00020898 E03697 GUERRERO, PAUL 04/06/2023 $2,972.57 00020899 E03600 HARTWIG, TODD C 04/06/2023 $2,821.18 00020900 E03531 HERNANDEZ, RALPH V 04/06/2023 $2,392.94 00020901 E04855 HERRERA JR, ARMANDO 04/06/2023 $648.56 00020902 E03410 HODSON, AARON J 04/06/2023 $1,682.55 00020903 E04716 KASKLA, PRIIT J 04/06/2023 $2,482.73 00020904 E05092 LE, LINH D 04/06/2023 $2,124.71 00020905 E03617 LEE, GRACE E 04/06/2023 $2,878.17 00020906 E04490 LY, HUONG Q 04/06/2023 $4,405.25 00020907 E04194 MARTINEZ, MARIA L 04/06/2023 $2,861.85 00020908 E03044 MOORE, JUDITH A 04/06/2023 $2,237.85 00020909 E02895 MOURE, SVETLANA 04/06/2023 $2,486.82 00020910 E04635 NGUYEN, PHU T 04/06/2023 $4,000.71 00020911 E02842 PARRA, MARIA C 04/06/2023 $3,541.40 00020912 E04992 ROBLES, ALFONSO 04/06/2023 $2,487.44 00020913 E04408 THRONE, TIMOTHY E 04/06/2023 $2,302.83 00020914 E04862 TRAN, JAKE P 04/06/2023 $2,059.02 00020915 E05048 TUONG, NGHIA T 04/06/2023 $1,809.33 00020916 E05053 VU, VINNY X 04/06/2023 $1,757.22 00020917 E03643 ALVARADO, YOLANDA A 04/06/2023 $1,895.72 00020918 E05009 ALVAREZ, CYNTHIA 04/06/2023 $823.09 00020919 E04390 AMBRIZ, STEPHANIE 04/06/2023 $604.27 00020920 E04978 AVINA, MIKAYLA M 04/06/2023 $576.79 00020921 E04771 BAILOR, REBECCA J 04/06/2023 $521.21 00020922 E04988 BAUTISTA, BRENDA 04/06/2023 $2,036.59 00020923 E04262 BEARD, ALEX C 04/06/2023 $793.90 00020924 E02658 CAMARENA, RACHEL M 04/06/2023 $2,270.65 00020925 E01588 CAMARENA, RENE 04/06/2023 $2,393.63 00020926 E01902 CASILLAS, VICTORIA M 04/06/2023 $2,723.98 00020927 E03304 CHUMACERO, DEANNA M 04/06/2023 $1,290.95 00020928 E04611 CROSS, AMANDA D 04/06/2023 $1,947.02 00020929 E02956 CUMMINGS, KENNETH E 04/06/2023 $87.20 00020930 E04653 DIAZ, GABRIELA 04/06/2023 $436.25 00020931 E05036 DINH, NGUYEN KHOA 04/06/2023 $211.24 00020932 E05013 DINH, TIFFANY 04/06/2023 $509.88 Server Name: cognos.ggcity.org User Name: victoriac
CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates Between Mar 23, 2023 and Apr 6, 2023
Report Generated on Apr 10, 2023 10:49:42 AM Page 7
Check Vendor # Vendor Name Issue Date Check Amount
00020933 E05090 ESCARENO, MELISSA 04/06/2023 $378.77 00020934 E02120 FRAUSTO, LUIZ F 04/06/2023 $390.25 00020935 E04679 FREEMAN, MARK C 04/06/2023 $3,905.73 00020936 E05019 FUENTES, DIANA 04/06/2023 $642.18 00020937 E04481 GARCIA, JARED D 04/06/2023 $602.35 00020938 E04253 GARCIA, VANESSA L 04/06/2023 $728.71 00020939 E05069 GARCIA, VERONICA 04/06/2023 $123.49 00020940 E03337 GODDARD, JENNIFER DANIELLE 04/06/2023 $2,766.79 00020941 E04982 GONZALEZ, KATHERYN 04/06/2023 $478.01 00020942 E00940 GRANT, JACOB R 04/06/2023 $2,556.52 00020943 E04967 HASHEMI, SETAREH 04/06/2023 $517.84 00020944 E01687 HOLER, KIMBERLY K 04/06/2023 $149.61 00020945 E05032 LEE, JASON J 04/06/2023 $286.80 00020946 E03603 MA AE, ELAINE M 04/06/2023 $3,187.86 00020947 E01552 MEDINA, JESUS 04/06/2023 $1,829.06 00020948 E00455 MEDINA, JUAN 04/06/2023 $2,416.10 00020949 E04925 MENDOZA, JESSICA 04/06/2023 $305.93 00020950 E02808 MONTANCHEZ, JOHN A 04/06/2023 $7,066.93 00020951 E04947 NGUYEN, ALEXANDER H 04/06/2023 $349.63 00020952 E05052 NGUYEN, RYAN N 04/06/2023 $39.84 00020953 E04391 NICHOLAS, NOEL N 04/06/2023 $2,168.97 00020954 E04931 NODAL, NATALIE 04/06/2023 $342.35 00020955 E00785 OCADIZ HERNANDEZ, GABRIELA 04/06/2023 $3,429.15 00020956 E04965 ORDUNO, SAMANTHA 04/06/2023 $462.60 00020957 E03881 PANGAN, CHRISTIAN 04/06/2023 $45.60 00020958 E03361 PELAYO, JANET E 04/06/2023 $4,181.19 00020959 E04777 PHAN, EDOUARD T 04/06/2023 $206.29 00020960 E03893 PICKRELL, ARIELLE 04/06/2023 $1,211.68 00020961 E04463 PUAILOA, SHADY S 04/06/2023 $0.00 00020962 E04932 RAYO, ALONDRA 04/06/2023 $87.41 00020963 E02754 REYNOSO, SUGEIRY 04/06/2023 $2,663.10 00020964 E05096 ROCHA ISLAS, CINTHIA R 04/06/2023 $621.38 00020965 E03362 ROMERO, MARINA Y 04/06/2023 $2,088.12 00020966 E04684 ROSALES, MARIA D 04/06/2023 $456.80 00020967 E04614 ROSAS, TANYA 04/06/2023 $382.41 Server Name: cognos.ggcity.org User Name: victoriac