AGENDA
Garden Grove City Council
Tuesday, October 14, 2025
6:30 PM
Community Meeting Center
11300 Stanford Avenue
Garden Grove, California 92840
Stephanie Klopfenstein
Mayor
Joe DoVinh
Mayor Pro Tem – District 4
George S. Brietigam
Council Member – District 1
Phillip Nguyen
Council Member – District 2
Cindy Tran
Council Member – District 3
Yesenia Muñeton
Council Member – District 5
Ariana Arestegui
Council Member – District 6
Meeting Assistance: Any person requiring auxiliary aids and services, due to a disability, to address the City Council, should contact the City Clerk's Office 72 hours prior to the meeting to arrange for accommodations. Phone: (714) 741-5040.
Agenda Item Descriptions: Are intended to give a brief, general description of the item. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda.
Documents/Writings: Any revised or additional documents/writings related to an item on the agenda distributed to all or a majority of the Council Members within 72 hours of a meeting, are made available for public inspection at the same time (1) in the City Clerk's Office at 11222 Acacia Parkway, Garden Grove, CA 92840, during normal business hours; (2) on the City's website as an attachment to the City Council meeting agenda; and (3) at the Council Chamber at the time of the meeting.
Public Comments: Members of the public who attend the meeting in -person and would like to address the City Council are requested to complete a pink speaker card indicating their name and address, and identifying the subject matter they wish to address. This card should be given to the City Clerk before the meeting begins. General comments are made during "Oral Communications" and should be limited to matters under consideration and/or what the City Council has jurisdiction over. Persons wishing to address the City Council regarding a Public Hearing matter will be called to the podium at the time the matter is being considered.
Manner of Addressing the City Council: After being called by the Mayor, you may approach the podium, it is requested that you state your name for t he record, and proceed to address the City Council. All remarks and questions should be addressed to the City Council as a whole and not to individual Council Members or staff members. Any person making impertinent, slanderous, or profane remarks or who becomes boisterous while addressing the City Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council any further during that meeting.
Time Limitation: When any group of persons wishes to address the City Council on the same subject matter, the Mayor may request a spokesperson be chosen to represent the group, so as to avoid unnecessary repetition. At the City Council's discretion, a limit on the total amount of time for public comments during Oral Communications and/or a further limit on the time allotted to each speaker during Oral Communications may be set.
PLEASE SILENCE YOUR CELL PHONES DURING THE MEETING.
1
AGENDA
ROLL CALL: COUNCIL MEMBER BRIETIGAM, COUNCIL MEMBER NGUYEN, COUNCIL MEMBER TRAN, COUNCIL MEMBER MUÑETON, COUNCIL MEMBER ARESTEGUI, MAYOR PRO
TEM DOVINH, MAYOR KLOPFENSTEIN
INVOCATION
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
PRESENTATIONS
1. Community Spotlight in recognition of the 25th Anniversary of the Magnolia Park Family Resource Center.
[Item 374/2025]
2. Community Spotlight in recognition of Thomas House Family Shelter, which has provided a safe, supportive environment for families experiencing homelessness and at-risk families for over 40 years.
[Item 376/2025]
3. Community Spotlight in recognition of the 2025 Foods of Garden Grove Live participating eateries.
[Item 375/2025]
ORAL COMMUNICATIONS (TO BE HELD SIMULTANEOUSLY WITH OTHER
LEGISLATIVE BODIES)
WRITTEN COMMUNICATIONS
4. Consideration of a request from King Shocks Technology, Inc., for temporary street closures to host the 3rd annual Christmas Toy Drive on Saturday, December 20, 2025. (Action Item)
[Item 363/2025]
5. Consideration of a request from LFA Group, LLC to extend the operating hours and make an exemption to the City’s Noise Ordinance on Wednesday, December 31, 2025, at the Garden Amp. (Action Item)
[Item 373/2025]
RECESS
CONDUCT OTHER LEGISLATIVE BODIES' BUSINESS
RECONVENE
2
CONSENT ITEMS (WILL BE ACTED ON SIMULTANEOUSLY WITH ONE MOTION
UNLESS SEPARATE DISCUSSION AND/OR ACTION IS REQUESTED BY A COUNCIL
MEMBER)
6. Adoption of a Proclamation recognizing Magnolia Park Family Resource Center on its 25th Anniversary for 25 years of dedicated service, programs, and contributions to the Garden Grove community. (Action Item)
[Item 382/2025]
7. Adoption of a Proclamation recognizing Red Ribbon Week from October 23 to October 31, 2025. (Action Item)
[Item 331/2025]
8. Adoption of a Proclamation recognizing October as Breast Cancer Awareness Month. (Action Item)
[Item 377/2025]
9. Adoption of a Proclamation recognizing October 19 through October 25, 2025, as National Lead Poisoning Prevention Week. (Action Item)
[Item 384/2025]
10. Approval of Amendment No. 8 to the agreement with Fazekas & Associates, Inc. to provide on-call Building Plan Review Services. (Cost: $250,000) (Action Item)
[Item 356/2025]
11. Approval of the Third Amendment to the Lease Agreement with Investel Development, LLC for office space located at 12966 Euclid Street, Garden Grove. (Action Item)
[Item 348/2025]
12. Approval of a cost sharing agreement with the Municipal Water District of Orange County to develop the City’s 2025 Urban Water Management Plan. (Shared Cost: $65,910)(Action Item)
[Item 364/2025]
13. Approval of two cost sharing agreements with the Municipal Water District of Orange County for Water Conservation Framework compliance planning and technical assistance. (Shared Cost: $101,890.55)(Action Item)
[Item 365/2025]
14. Approval to participate in the Fiscal Year 2025-2026 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP). (Action Item)
[Item 370/2025]
15. Approval of a sole source agreement with Hydrologic, Inc. to provide zero-discharge flushing services for the City’s water distribution system. (Cost: $224,742.08) (Action Item)
[Item 378/2025]
3
16. Award a contract to GA Technical Services, Inc. for electrical system upgrades at City Hall to facilitate a secure connection for a portable emergency generator. (Cost: $142,006)(Action Item)
[Item 371/2025]
17. Award contracts to Crown Castle Fiber LLC (Cost: $90,000) and AT&T/Nobilite Communications, LLC (Cost: $136,410.63), to provide direct internet access services. (Action Item)
[Item 340/2025]
18. Authorization for the issuance of a purchase order to Motorola Solutions for portable radios for the Public Works Department. (Cost: $240,037.82)(Action Item)
[Item 379/2025]
19. Receive and file the minutes from the meetings held on September 9, 2025 and September 23, 2025. (Action Item)
[Item 383/2025]
20. Receive and file warrants. (Action Item)
[Item 380/2025]
21. Approval to waive full reading of ordinances listed. (Action Item)
[Item 367/2025]
ORDINANCES PRESENTED FOR SECOND READING AND ADOPTION
22. Second reading and Adoption of Ordinance No. 2970, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GARDEN GROVE AMENDING
PROVISIONS OF THE LAND USE CODE RELATING TO SUBSTANCE ABUSE TREATMENT CENTERS. (Action Item)
[Item 368/2025]
MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS AND CITY MANAGER
ADJOURNMENT
The next Regular Meeting is scheduled for Tuesday, October 28, 2025, at 5:30 p.m. in the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California, 92840. 4 Item 363/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: John Montanchez
Dept:
City Manager Dept: Community Services
Date: 10/14/2025
Subject: Consideration of a request from King Shocks Technology, Inc., for temporary street closures to host the 3rd annual Christmas Toy Drive on Saturday, December 20, 2025. (Action Item)
OBJECTIVE
To transmit a letter from King Shocks Technology, Inc. requesting approval of temporary closure of city streets for the 3 rd annual Christmas Toy Drive on Saturday, December 20, 2025.
BACKGROUND
For the past two years, King Shocks Technology, Inc. has held a Christmas Toy Drive that has been a huge success. The events united the Off-Road, Overland and Outdoor community together, with over 1,000 off -road builds on hand, 5,000 people in attendance, and more than 100 vendors. The events have collected many toys that are distributed to organizations in the commun ity including, the Orange County Fire Authority, and Magnolia Park Family Resource Center.
Additionally, King Shocks Technology, Inc. has fulfilled all event permit requirements that included partnership with a local non -profit organization in good stand ing, insurance coverage, street closure approval from the City Council, and reimbursement for all direct costs to provide city support.
DISCUSSION
King Shocks Technology, Inc., located in Garden Grove, would like to request City Council approval for the closure of city streets for the 3 rd annual Christmas Toy Drive on Saturday, December 20, 2025.
The event route has been reviewed by the Garden Grove Police Department Traffic Division, who has agreed to provide staff support for the closure of city streets during the event. The proposed route would require street closures on Lampson Avenue between Knott Street and Monarch Street, on Edison Way between Lampson Avenue and Belgrave Avenue, on Industry 5 Item 363/2025
Street between Lampson Avenue and Chapman Avenue, and on Belgrave Avenue between Industry Street and Knott Street. Partial street closures would begin on Friday, December 19 on Lampson Avenue beginning at 8:00 p.m., and full street closures along the event route on Saturday, December 20 from 6:00 a.m. to 5:00 p.m. The attached map shows details on how the street closure will be sectioned off for booths of local businesses, activities, and King Shocks Action Sports Arena.
Additionally, King Shocks Technology, Inc. has once again received approval from the Garden Grove Community Foundation, to serve as the non-profit organization to apply for the city’s community event permit.
FINANCIAL IMPACT
Approval of the proposed 3rd annual Christmas Toy Drive will not have an impact on the City’s General Fund. King Shock s Technology, Inc. will reimburse the City for all direct costs associated with police, public works, and other staff support required for this event.
RECOMMENDATION
It is recommended that the City Council:
Consider approval of the written request from King Shocks Technology, Inc. for the temporary street closures in the area as agreed, to host the 3rd annual Christmas Toy Drive on Saturday, December 20, 2025.
By: Janet Pelayo, Deputy Director
ATTACHMENT(S)
1. Letter Request from King Shocks Technology, Inc.
2. 2025 Christmas Toy Drive Event Map
6 King Shock Technology, Inc.
12472 Edison Way • Garden Grove, CA 92841
Phone 714-530-8701 • Fax 714-530-8702 • www.kingshocks.com
To Mayor Klopfenstein and City Council,
My name is Brett King and I would like to request a street closure in front of my business (12472 Edison Way, Garden Grove, Ca 92841) for our 3rd Annual Christmas Toy Drive that we hold in collaboration with Trail Wolves. The event will be held on 12/20/25. The event will be free and open to the public.
The partial street closure would begin on Lampson Ave. and Edison Way (see attached map for details). The proposed route would require street closures on Lampson Avenue between Knott Street and Monarch Street, on Edison Way between Lampson Avenue and Belgrave Avenue, on Industry Street between Lampson Avenue and Chapman Avenue, and on Belgrave Avenue between Industry Street and Knott Street. Partial street closures would begin on Friday, December 19 on Lampson Avenue beginning at 8:00 p.m., and full street closures along the event route on Saturday, December 20 from 6:00 a.m. to 5:00 p.m. This map shows details on how the street closure will be sectioned off for booths of local businesses, a food court, portable public restrooms, hand washing stations and the King Shocks Action Sports Arena.
This is a special event since it unites the Off-Road, Overland and Outdoor community together for a great cause. The goal is to work alongside a non- profit organization and local businesses to collect toy donations from the public and deliver them to different charitable organizations within the City and County. We believe it is important to give back to our community and with your continued help, this can become a mainstay event for us and the city of Garden Grove.
Respectfully,
Brett King
7 K-Rails
PD command Post
FD stagging
BMX / MTB Inflatable Demo Ramp
RC Car Track
Food court
Action Sports Arena
Bleachers
Vendors
General Parking
M o n s t e r T r u c k
8 Item 373/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: John Montanchez
Dept:
City Manager Dept: Community Services
Date: 10/14/2025
Subject: Consideration of a request from LFA Group, LLC to extend the operating hours and make an exemption to the City’s Noise Ordinance on Wednesday, December 31, 2025, at the Garden Amp. (Action Item)
OBJECTIVE
To transmit a written request on behalf of LFA Group, LLC, requesting approval to extend the operating hours and make an exemption to the Noise Ordinance, Municipal Code Section
8.47.040, to allow higher noise levels from 10:00 p.m. to 12:15 a.m. on Wednesday, December 31, 2025, at the Garden Amp.
BACKGROUND
Since 2017, LFA Group, LLC has served as the production company for the City’s Festival Amphitheater. The facilities use agreement currently allows LFA Group, LLC to operate and rent the facility until 10:00 p.m.
DISCUSSION
Staff received a written request from LFA Group, LLC, the production company of the Garden Amp, seeking approval to extend operating hours on New Year’s Eve, December 31, 2025, from 10:00 p.m. until 12:15 a.m. This request would also require approval of an exemption under Garden Grove Municipal Code Section 8.47.070 to exceed the lower noise thresholds typically enforced after 10:00 p.m. LFA Group, LLC will be hosting a New Year’s Eve event and would like to accommodate the traditional midnight countdown, as previously done in 2023 and 2024, giving attendees the opportunity to celebrate and welcome the new year.
FINANCIAL IMPACT
Approval of this request will not have a financial impact on the City.
9 Item 373/2025
RECOMMENDATION
It is recommended that the City Council:
Consider the written request from LFA Group, LLC to extend the operating hours and make an exemption to the Noise Ordinance from 10:00 p.m. to 12:15 a.m. on Wednesday, December 31, 2025 at the Garden Amp.
ATTACHMENT(S)
Letter – LFA Group LLC
10 LFA Group, LLC
12762 Main Street Garden Grove, CA 92840
Phone: 949.400.4630 □ E-Mail: [email protected]
Web: gardenamp.com
September 30, 2025
John Montanchez
Director of Parks and Recreation
City of Garden Grove
11222 Acacia Parkway
Garden Grove, CA 92840
Subject: Request for Extension of Operating Hours – Garden Amphitheatre New Year’s Eve Concert
Dear John,
On behalf of the Garden Amphitheatre, I am writing to respectfully request an extension of our operating hours and amplified sound curfew on Wednesday, December 31, 2025, for our annual New Year’s Eve concert.
This adjustment would allow us to properly host the traditional midnight countdown, as was granted last year.
• Proposal: Current Operating Hours and Amplified Sound Curfew: 10:00 p.m. • Proposed Extended Operating Hours and Amplified Sound Curfew: 12:15 a.m.
This extension will provide several community and public benefits:
• Community Tradition: New Year’s Eve celebrations are centered around the midnight countdown, and extending hours ensures our residents and visitors can fully enjoy this cultural tradition locally.
• Public Safety: Hosting the celebration at the Garden Amphitheatre provides a safe, well- managed venue for the community to gather.
• Economic Impact: The event brings positive visibility to Garden Grove and supports local restaurants, hotels, and businesses through increased foot traffic and tourism. • Successful Precedent: Both years’ extensions were well-received, managed smoothly, and concluded without issue, demonstrating our team’s ability to responsibly host past midnight.
Thank you very much for your consideration of this request.
Sincerely,
Viet Tran
Docusign Envelope ID: A74CD36F-D335-46DC-A3A5-D5CF7B94DED9 11 Item 382/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Johnathan Garcia
Dept:
City Manager Dept: Community Relations
Date: 10/14/2025
Subject: Adoption of a Proclamation recognizing Magnolia Park Family Resource Center on its 25th Anniversary for 25 years of dedicated service, programs, and contributions to the Garden Grove community. (Action Item)
OBJECTIVE
For the City Council to adopt a Proclamation recognizing the Magnolia Park Family Resource Center on its 25th Anniversary, celebrating 25 years of dedicated service, programs, and contributions to the Garden Grove community.
BACKGROUND/DISCUSSION
Established in 2000 through a partnership with the County of Orange Social Services Agency and the Families and Communities Together (FaCT) network, the Magnolia Park Family Resource Center has served as a safe and reliable place of support for Garden Grove families for 25 years.
The Center provides a wide range of services, including parenting workshops, counseling, health and wellness programs, and case management, all aimed at strengthening families and promoting self-sufficiency. Throughout its history, Magnolia Park has assisted tens of thousands of residents and continues to embody compassion, collaboration, and community support in Garden Grove.
FINANCIAL IMPACT
There is no financial impact.
RECOMMENDATION
It is recommended that the City Council:
Adopt a Proclamation recognizing the Magnolia Park Family Resource Center on its 25th Anniversary for its continued dedication and service to the Garden Grove community.
12 Item 382/2025
ATTACHMENT
1. Proclamation
13 Proclamation
25th Anniversary of the
Magnolia Park Family Resource Center
WHEREAS, The Magnolia Park Family Resource Center, located in the heart of Garden Grove, has served as a vital community hub for 25 years, offering families essential programs, services, and resources that strengthen relationships and improve quality of life; and WHEREAS, Established in 2000 through a partnership with the County of Orange Social Services Agency and the Families and Communities Together (FaCT) network, Magnolia Park Family Resource Center has grown into one of Orange County’s most trusted community spaces, providing parenting workshops, counseling, health and wellness programs, and case management services; and
WHEREAS, Over the past 25 years, the Center has provided vital assistance to tens of thousands of Garden Grove residents through programs focused on family support, counseling, parent education, health and wellness, and community engagement; and
WHEREAS, The Center’s success is the result of the dedication of its staff, volunteers, and community partners, who have worked hand in hand with the City of Garden Grove, local schools, and nonprofit organizations to ensure that every family has the opportunity to thrive; and
WHEREAS, The City of Garden Grove proudly celebrates Magnolia Park Family Resource Center’s 25 years of dedication to empowering families, promoting self-sufficiency, and strengthening our community; and NOW, THEREFORE, WE, that the Garden Grove City Council, do hereby recognize and commend the Magnolia Park Family Resource Center on the occasion of its 25th Anniversary, and extend our deepest appreciation for its outstanding service, leadership, and lasting contributions to the well-being of the Garden Grove community.
October 6, 2025
14 Item 331/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Lizabeth Vasquez
Dept:
City Manager Dept: City Clerk
Date: 10/14/2025
Subject: Adoption of a Proclamation recognizing Red Ribbon Week from October 23 to October 31, 2025. (Action Item)
OBJECTIVE
For the City Council to adopt a Proclamation recognizing October 23-31, 2025, as Red Ribbon Week.
BACKGROUND/DISCUSSION
The Garden Grove City Council has adopted a proclamation recognizing October 23-31 as Red Ribbon Week to support the Garden Grove Elks Drug Awareness Program (DAP) since 2019.
The National Center for Drug Abuse Statistics indicates that teens in Californi a are 11.47 percent more likely in the last month to have used drugs than the average American teen.
The Elks are committed to bringing awareness to the community and youth of the national campaign for living a drug -free life. Adoption of a Proclamat ion by the City Council recognizing October 23-31 as Red Ribbon Week illustrates support of a drug-free and healthy life, and of the Garden Grove Elks’ commitment to bringing awareness of what Red Ribbon Week represents through civic engagement.
FINANCIAL IMPACT
There is no financial impact.
RECOMMENDATION
It is recommended that the City Council:
Adopt a Proclamation recognizing October 23-31, as Red Ribbon Week.
ATTACHMENT(S)
Proclamation
15 Proclamation
National Red Ribbon Week
October 23 through October 31
WHEREAS, alcohol and drug abuse affect individuals, families, and communities across the nation; and
WHEREAS, it is imperative that visible, unified efforts by community members be launched to prevent drug abuse; and
WHEREAS, National Red Ribbon Week off ers citi zens the opportunity to demonstrate their commitment to drug-free lifestyles; and
WHEREAS, National Red Ribbon Week will be celebrated in communities across the nation on October 23-31, 2025; and
WHEREAS, the theme for 2025 is , “Life is a Puzzle, Solve it Drug -Free,” and underscores the Elks ongoing dedication to fostering healthy, drug-free lifestyles among youth; and
WHEREAS, The Garden Grove Elks has initiated DAP, a Drug Awareness Program, to promote drug abuse awareness and encourage schools, businesses, government, law enforcement, media, healthcare providers, religious institutions, and other community-based organizations to demonstrate their commitment to healthy, drug-free lifestyles by wearing red ribbons and participating in drug prevention activities.
NOW, THEREFORE, the Garden Grove City Council does hereby proclaim October 23- 31, 2025, as RED RIBBON WEEK, and encourage s the community to participate in drug prevention education activities, not only during National Red Ribbon Week, but also throughout the year, making a visible statement that Garden Grove is strongly committed to a drug-free lifestyle.
October 14, 2025
16 Item 377/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Lizabeth Vasquez
Dept:
City Manager Dept: City Clerk
Date: 10/14/2025
Subject: Adoption of a Proclamation recognizing October as Breast Cancer Awareness Month. (Action Item)
OBJECTIVE
For the City Council to adopt a Proclamation recognizing October 2025 as Breast Cancer Awareness Month.
DISCUSSION/BACKGROUND
Breast cancer is the most commonly diagnosed cancer among women in the United States and the second leading cause of cancer death among women. In Orange County, recent data reveals breast cancer rates continue to rise for women under the age of 50. Awareness, early detection and access to treatment are essential in reducing the risk and improving survival rates. During the month of October, communities across the nation observe Breast Cancer Awareness Month, a campaign that aims to promote screenings and reduce the risk of the disease.
At the September 23, 2025 meeting, the City Council approved a request by Mayor Klopfenstein that a Proclamation recognizing October as Breast Cancer Awareness Month in Garden Grove, be listed for action at a subsequent meeting. She highlighted the devastating effects of the disease that have impacted many in our local communities, including members of her family . Mayor Klopfenstein encouraged the City Council , City staff and community members to wear pink at the next meeting in support of Breast Cancer Awareness Month.
FINANCIAL IMPACT
There is no financial impact.
17 Item 327/2025
RECOMMENDATION
It is recommended that the City Council:
Adopt a Proclamation recognizing October 2025 as Breast Cancer Awareness Month and approve recognizing it annually thereafter.
ATTACHMENT(S)
1. Proclamation
18 Proclamation
October as Breast Cancer Awareness Month
WHEREAS, Breast cancer is the most commonly diagnosed cancer among women in the United States and the second leading cause of cancer death among women, affecting hundreds of thousands of individuals and families each year;
WHEREAS, Recent data reveals breast cancer rates continue to rise for women under the age of 50 in Orange County;
WHEREAS, Awareness, early detection and access to treatment remain essential in reducing the risk and improving survi val rates for those affected by breast cancer;
WHEREAS, There are currently over 4 million breast cancer survivors in the United States, a testament to the power of medical progress and community support;
WHEREAS, During the month of October, communities across the nation come together to observe Breast Cancer Awareness month, a health campaign that aims to promote screenings and reduce the risk of the disease; WHEREAS, We encourage all individuals to talk with their healthcare providers about breast cancer risk factors, the importance of regular screenings, and ways to support loved ones facing a diagnosis;
WHEREAS, The City of Garden Grove stands with survivors, honors the memory of those lost, and supports continued efforts toward prevention, treatment, research, and ultimately, a cure.
NOW, THEREFORE, the Garden Grove City Council does hereby proclaim the month of October as Breast Cancer Awareness Month in the City of Garden Grove and encourages all to stand together for a future without breast cancer.
19 Item 384/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Lizabeth Vasquez
Dept:
City Manager Dept: City Clerk
Date: 10/14/2025
Subject: Adoption of a Proclamation declaring October 19 to October 25, 2025 as National Lead Poisoning Prevention Week. (Action Item)
OBJECTIVE
For the City Council to adopt a Proclamation recognizing October 19-25, 2025, as National Lead Poisoning Prevention Week.
BACKGROUND/DISCUSSION
The City of Garden Grove City Council has adopted proclamations annually recognizing Lead Poisoning Prevention Week since 2019 in support of the Orange County Health Department’s efforts to bring community awareness that exposure to lead can result in serious developmental problems affecting children.
This year, National Lead Poisoning Prevention Week (NLPPW) is October 19-25. As noted by the Environmental Protection Agency, NLPPW is a call to bring together individuals, organizations, industry, and Tribal, state , and local governments to reduce childhood exposure to lead by increasing lead poisoning prevention awareness. NLPPW highlights ways parents, caregivers, and communities can reduce children's exposure to lead and prevent its harmful health effects.
FINANCIAL IMPACT
There is no financial impact.
RECOMMENDATION
It is recommended that the City Council:
Adopt a Proclamation recognizing October 19-25, 2025, as National Lead Poisoning Prevention Week in Garden Grove.
ATTACHMENT
Proclamation
20 Proclamation
National Lead Poisoning Prevention Week
October 19-25, 2025
WHEREAS, Lead poisoning remains a significant public health concern, especially in young children, who are most at risk of the long -term impacts of lead exposure, including developmental delays, learning difficulti es, and behavioral problems;
WHEREAS, Lead hazards are most prevalent in pre-1978 paint, dust, soil, and lead dust brought home on parents’ work clothes, some imported ceramic pottery, traditional home remedies, some imported spices, candies and foods, and hobbies involving lead products;
WHEREAS, The best way to identify children with lead poisoning is through targeted screening of high-risk children with a blood lead test;
WHEREAS, It is the responsibility of all parents and the community to take the necessary precautions and provide a safe environment to help ensure a bright and healthy future for our children;
WHEREAS, California’s theme for 2025 is “Nutrition as Prevention,” which highlights the role that nutrition plays in preventing lead from being absorbed into the body and empowers families to offer healthy meals and snacks whenever possible;
WHEREAS, National Lead Poisoning Prevention Week is a call to action to bring together individuals, organizations, industry, and government to increase awareness of lead poisoning prevention, educate communities on the dangers of lead exposure, and encourage actions to reduce risks.
NOW, THEREFORE, the Garden Grove City Council does hereby recognize the week of October 19 to October 25, 2025, as “National Lead Poisoning Prevention Week” and encourages all to join in supporting efforts to protect children and families from the dangers of lead poisoning and to promote a healthier, safer community.
October 14, 2025
21 Item 356/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Niki Wetzel
Dept:
City Manager Dept: Community Development
Date: 10/14/2025
Subject: Approval of Amendment No. 8 to Scott Fazekas & Associates, Inc. agreement to provide on-call Building Plan Review Services. (Cost: $250,000) (Action Item)
OBJECTIVE
For the City Council to approve Amendment No. 8 with Scott Fazekas & Associates, Inc. (SFA) for on-call Building Plan Review Services on an “as-needed” basis.
BACKGROUND
The Community Development Department (CDD) utilizes SFA for on-call building plan review services. The intent is to ensure a timely turnaround and to meet high customer service standards. The need for building plan review remains constant, and staff has been working to fill a vacant Plan Check Engineer and, subsequently, a Plans Examiner position. When preparing the Fiscal Year 25/27 budget, staff had anticipated that the position would be filled and that additional funds for the SFA agreement would not be needed; however, through multiple recruitments and interviews, filling the vacancy has proven difficult due to lack of qualified candidates. As such, staff continues to rely upon SFA for plan check services and requests an increase in compensation to the SFA agreement.
DISCUSSION
Staff utilizes SFA for on-call building plan review services for plan check overflow and large developmental projects. There is currently a vacant CDD Plan Check Engineer position, which staff is working to fill, resulting in an increase in plan reviews by SFA. Due to the vacant position, CDD is invoiced from SFA an average cost of $65,000 per month. Staff will continue to recruit for a Plans Examiner/Plan Check Engineer to assist the department in plan reviews.
To ensure plan review services are not disrupted and that the maximum authorized compensation in the SFA agreement is not exceeded, CDD is requesting an authorized increase in compensation to the current SFA agreement. This will allow CDD to support the ongoing need of plan review services and to maintain acceptable service levels while we continue to recruit for an in-house plan review professional. 22 Item 356/2025
Currently, SFA contract compensation amount is $250,000 to provide on -call building plan review services. The amendment will increase the contract by $250,000 to a total not to exceed compensation amount of $500,000 to be expended as needed. The new compensation amount is expected to cover se rvices for F iscal Year 2025/26. Staff will monitor contract budget and request an increase if necessary.
FINANCIAL IMPACT
Amendment No. 8 to the SFA contract will increase the contract amount by $250,000. Funds will be expended only as needed. The additi onal cost is include d in the Community Development Department’s adopted FY 2025 –26 operating budget, and no additional appropriation is required to approve this amendment.
RECOMMENDATION
It is recommended that the City Council:
Approve Amendment No. 8 to the agreement with Scott Fazekas & Associates Inc. in the amount of $250,000 for on-call Building Plan Review Services; Authorize the City Manager, or her designees, to execute Amendment No. 8 to the agreement with Scott Fazekas & Associates, Inc., and make minor modifications as appropriate thereto, on behalf of the City; and Authorize the City Manager, or designees, to exercise option year amendment terms, for the current year and available option year.
ATTACHMENT(S)
1. SFA Amendment No. 8
23 1
CITY OF GARDEN GROVE
AMENDMENT NO. 8
This Amendment No. 7 is made and entered into this ________ of ________, 2025, by and between the CITY OF GARDEN GROVE, hereinafter referred to as "CITY", and SCOTT FAZEKAS & ASSOCIATES, INC hereinafter referred to as "CONTRACTOR".
WHEREAS, CONTRACTOR an d CITY entered into Contract No. B220293, dated September 28, 2021 for On-Call Building Plan Review Services, as needed (the “Existing Contract”).
WHEREAS, CONTRACTOR and CITY desire to amend the Existing Contract as provided herein.
Now, therefore, it is mutually agreed, by and between the parties as follows:
Section 3.1., COMPENSATION - shall be amended as follows:
Contractor shall be compensated in accordance with the Rate and Services Structure set forth in Exhibit/Attachment “A” of the Existing Contract. The contract price is hereby increased by Two-Hundred and Fifty Thousand dollars ($250,000.00), for a total not to exceed compensation amount of $500,000 to cover increased services requested by CITY for the performance period of July 1, 2025 through June 30, 2026.
Except as expressly amended hereby, all of the terms and conditions in the Existing Contract remain in full force and effect as originally executed.
[SIGNATURE PAGE FOLLOWS]
24 2
IN WITNESS WHEREOF, the parties have caused this Amendment No. 8 to the Existing Contract to be executed by their respective officers duly authorized on the date first written above.
Date: _____________ "CITY"
CITY OF GARDEN GROVE
By: ____________________________
City Manager
ATTESTED:
____________________________
City Clerk
Date: _______________________
"CONTRACTOR"
SCOTT FAZEKAS & ASSOCIATES, INC
By: ______________________________
Name: ___________________________
Title: ____________________________
Date: ____________________________
If CONTRACTOR is a corporation, a
Corporate Resolution and/or
Corporate Seal are required. If a
partnership, Statement of
Partnership must be submitted to
CITY.
APPROVED AS TO FORM:
____________________________
Garden Grove City Attorney
________________________
Date
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26 Item 348/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Ursula Luna-Reynosa
Dept:
City Manager Dept: Economic Development and
Housing
Date: 10/14/2025
Subject: Approval of the Third Amendment to the Lease Agreement with Investel Development, LLC for office space located at 12966 Euclid Street, Garden Grove. (Action Item)
OBJECTIVE
For City Council to consider the Third Amendment to the Agreement by and between Investel Development LLC and the City for lease of office space in the Garden Office Plaza located at 12966 Euclid Street, Garden Grove.
BACKGROUND
On November 30, 2023, the City acquired the office building and surface parking lot located at 12966 Euclid Street (the “Property”) from LT Properties Company (the “Previous Owner”).
The Property is improved with a five-story office building containing 64,402 rentable square feet. The office building was constructed in 1985 and at the time of acquisition the building was configured with 25 tenant suites of which 8 suites were unoccupied for a vacancy rate of 32%. Since acquisition, the City , as successor in interest to the Previous Owner, (the “Lessor”) has renewed certain leases and found new te nants to occupy the Property. The current vacancy rate is 20% (see Attachment 1).
Investel Development LLC (the “Lessee”) entered into a lease agreement with the Previous Owner on February 15, 2017 (the “Agreement”) , to lease Suite s 300 and 320 (11,096 rentable square feet). An amendment to the Agreement was executed on February 2017 (the “First Amendment”), which addressed tenant improvements, signage rights, and tenant improvement allowances. A following amendment to the Agreement was executed on May 27, 2022 (the “Second Amendment”), which expanded the lease to include Suite 330, increasing the total leased space to 13,272 rentable square feet. Suite 330 was subsequently absorbed into Suites 300 and 320, consolidating the leased pr emises. The Second Amendment is scheduled to expire on November 30, 2025. The Lessee is the largest tenant, occupying 20% of the building.
27 Item 348/2025
DISCUSSION
The Lessee desires to enter into a Third Amendment to extend their lease term by thirty-nine (39) months beyond the existing expiration date of November 30, 2025, with a new expiration date of February 28, 2029. The starting base rent will be $2.00 per square foot per month, with a three percent (3%) annual increases during the new term. According to the City’s retained leasing agent, the proposed rental rate is consistent with current market rates. The Lessee will renew the lease as-is, with no Lessor or tenant improvement allowance provided.
As part of the Third Amendment, the Lessee will receive three (3) months of free/abated base rent, to be applied in months one (1), twelve (12), and twenty-four (24) of the new lease term.
Lease Amendment Details
Premises: Suite Nos. 300 and 320, 12966 Euclid Street, Garden Grove, CA 92840. Lease Term: Thirty nine (39) months, commencing on December 1, 2025 and expiring on February 28, 2029.
Base Rent: $2.00 per square foot per month, subject to three (3) percent annual increase.
Rent Abatement: Three (3) months taken in months one (1), twelve (12), and twenty-four (24).
Brokerage: CBRE (City’s agent) and Maxim Hotel Brokerage (Lessee’s agent); total leasing commissions are $59,369 per the fee schedule.
FINANCIAL IMPACT
The City will receive lease revenues of $26,500 monthly for the first year which will increase by three (3) percent every year until the agreement’s expiration. The annual proportionate share of the building’s operating expenses will be 20 percent.
RECOMMENDATION
It is recommended that the City Council:
Approve the Third Amendment to the Agreement with Investel Development LLC for office space located at 12966 Euclid Street, Garden Grove; and Authorize the City Manager, or designee, to execute the Third Amendment, including any minor modifications or amendments as appropriate, and any other pertinent documents necessary to effectuate and/or implement the Third Amendment on behalf of the City.
ATTACHMENT(S)
1. Leasing Chart
2.Third Amendment to the Agreement
28 Prepared by:
Peter Wells 714.371.9220 [email protected]
Taylor Friend 714.371.9241 [email protected]
Garden Grove Plaza
Stacking Plan – September 2025
12966 Euclid Street
Gar
den Grove, CA
VACANT
Suite 500
Lease 3,337 SF
CA Medical
Evaluators
Suite 508
Lease 1,888 SF
Exp: 2/26/26
Start: 1/1/22
Golden Era
Promotions/Babylon
Suite 550
Lease 1,712 SF
Exp: 6/30/27
Start: 5/1/25
Acute Data
Suite 530
Lease 803 SF
Exp: 1/1/26
Start:10/1/22
Tony H. Vu
Suite 520
Lease 1,615 SF
Exp: 11/30/26
Start: 9/1/23
VACA
NT
Suite 510
BOMA 1,550 SF
VACANT
Suite 525
BOMA 554 SF
EasyFlex
Suite 515
Lease 2,371 SF
Exp: 11/30/29
Start: 12/1/24
1 3,830 SF
Law Offices of Choi & Choi
Suite 400
Lease 2,008 SF
Exp: 5/31/27
Start: 4/1/12
VACANT
Suite 450
BOMA 920 SF
T&T Group
Suite 445
Lease 580 SF
Exp: 11/30/26
Start: 10/1/23
Orange County Asian Pacific Islander Community Alliance, Inc. (OCAPICA) Suite 495
Lease 7,859 SF
Exp. 8/31/26
Start: 7/1/23
OCAPICA
Suite 425
Lease 1,905 SF
Exp: 8/31/26
Start: 10/16/23
13,272 SF
Investel Resorts Management, LLC
Suite 300/320/330
Lease 13,272 SF
Exp: 11/30/25
Start: 6/1/17
13,272 SF
Paul Joo
Suite 210 (250
E&F)
Lease 1,820 SF
Exp: 4/30/28
Start: 12/01/12
Mgmt.
250C
326 SF
James Nguyen
250D
Lease 203 SF
Exp: MTM
Start: 4/1/18
Kitchen
CC
73 SF
Hung Nguyen
250A/B
Lease 700 SF
Exp: MTM
Start: 1/1/15
Western
International
Real Estate
Suite 270
Lease 761 SF
Exp: MTM
Start: 4/1/17
Andrew Pham
and Toan Tran
Suite 275
Lease 702 SF
Exp: MTM
Start: 4/1/14
VACANT
Suite 240
BOMA 1,074 SF
Pathways Community
Services, LLC
Suite 220
Lease 2,742 SF
Exp: 6/30/28
Start: 7/1/213
Pathways Community
Services LLC
Suite 200/280
Lease 3,930 SF
Exp: 6/30/28
Start: 7/1/23
12,331 SF
VACANT
Suite 100
BOMA 3,291 SF
Lucky Team
Escrow, Inc.
Suite 110
Lease 1,035 SF
Exp: 4/30/28
Start: 1/3/25
VACANT
Suite 130
BOMA 2,041 SF
Farmers & Merchants Bank of Long Beach
Suite 150
Lease 5,332 SF
Exp: 6/1/36
Start: 6/1/25
11,699 SF
Total Rentable Square Footage (“RSF”) per Stevenson Systems report dated 10/02/2019 – 64,404 RSF Vacant 19.8% (12,767 sf)
MTM 3.7% (2,366 sf)
2025 20.6% (13,272 sf)
2026 22.7% (14,650 sf)
2027 5.8% (3,720 sf)
2028 14.8% (9,527 sf)
2029 3.7% (2,371 sf)
2036 8.3% (5,332 sf)
Bldg Mgmt 0.6% (399 sf)
29 ________ ________
________ ________
INITIALS INITIALS
©2017AIRCRE. AllRightsReserved. LastEdited:9/24/20254:55PM ATL-1.02,Revised10-22-2020 Page1 of2
THISAMENDMENT TOLEASE ismadeand enteredinto asof September 25, 2025 ,byand between The City of Garden Grove successor in interest to LT Properties Company, a California Limited Partnership ("Lessor")and Investel Development LLC, successor in interest to Investel Resorts Management LLC ("Lessee").
WHEREAS,on orabout February 15, 2017 aLease wasentered intoby andbetweenLessor andLessee relaƟngtocertain realproperty commonly knownas (streetaddress, city,state,zip): 12966 Euclid Street, Suites 300 and 320, Garden Grove, CA 92840 (the"Premises"), and
WHEREAS,Lessor andLessee have have notpreviouslyamended saidLease, and WHEREAS,the Lessorand Lesseenowdesire toamend saidLease, NOW,THEREFORE, forpayment ofTENDOLLARS andother goodand valuable consideraƟonto Lessor,the receiptand sufficiency ofwhich isherebyacknowledged, the parƟes mutuallyagree tomakethe following addiƟons and modificaƟons totheLease:
TERM: The ExpiraƟon Dateishereby advanced extendedto February 28, 2029 .
AGREEDUSE: The AgreedUseis hereby modified to: .
BASERENT ADJUSTMENT: MonthlyBaseRentbeginningonDecember1,2025 shallbe asfollows:
Months 1-12: $26,500.00 per month*
Months 13-24: $27,295.00 per month*
Months 25-36: $28.113.85 per month
Months 37-39: $28,957.27 per month
*Base Rent due in months one (1), twelve (12) and twenty-four (24) shall be abated .
OTHER: NEW LEASE TERM AND COMMENCEMENT DATE: The Lease Term shall be extended by thirty-nine (39) months beyond the existing expiration date of November 30, 2025 and shall expire on February 28, 2029 .
ThisAmendment shallnot beconstruedagainst theparty preparingit, butshallbe construedas ifall parƟes jointlyprepared thisAmendmentand anyuncertainty and ambiguityshall notbe interpretedagainstany oneparty. Signatures tothisAmendment accomplishedby meansofelectronic signatureor similartechnologyshall be legaland binding.
Allother termsand condiƟons ofthis Leaseshall remainunchanged andshall conƟnue infull forceand effect exceptas specificallyamendedherein.
EXECUTEDas ofthe dayandyear firstabove wriƩen.
ByLessor:
The City of Garden Grove successor in
interest to LT Properties Company, a
California Limited Partnership
By:
NamePrinted:
Title:
Phone:
Fax:
Email:
By:
3rd AMENDMENTTO LEASE
ByLessee:
Investel Development LLC, successor in
interest to Investel Resorts Management LLC
By:
NamePrinted:
Title:
Phone:
Fax:
Email:
By:
NamePrinted:
Title:
Phone:
Fax:
Email:
Kai Benedetti
Director of HR
[email protected]
30 ________ ________
________ ________
INITIALS INITIALS
©2017AIRCRE. AllRightsReserved. LastEdited:9/24/20254:55PM ATL-1.02,Revised10-22-2020 Page2 of2
NamePrinted:
Title:
Phone:
Fax:
Email:
Address:
FederalID No.:
Address:
FederalID No.:
AIRCRE * hƩps://www.aircre.com * 213-687-8777 * [email protected] NOTICE: Nopart oftheseworks maybe reproducedin anyformwithout permissionin wriƟng. 31 Item 364/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 10/14/2025
Subject: Approval of a Cost Sharing Agreement with the Municipal Water District of Orange County to develop the City’s 2025 Urban Water Management Plan (Shared Cost: $65,910)(Action Item)
OBJECTIVE
To request that the City Council approve a cost sharing agreement with the Municipal Water District of Orange County (MW DOC) for the preparation and submittal of the City’s 2025 Urban Water Management Plan.
BACKGROUND
The State Department of Water Resources requires that every urban water supplier providing water for more than 3,000 customers, or supplying more than 3,000 acre-feet of water annually, prepare and adopt an Urban Water Management Plan (Plan) that requires an update every five (5) years. The purpose of the Plan is to achieve the efficient use of urban water supplies to protect the ratepayers of Garden Grove and their water resources. The Plan also helps ensure that sufficient water supplies will be available for future beneficial use.
MWDOC was requested by member agencies, of which Garden Grove is a member, to facilitate this joint effort and retain one consulting firm to prepare Plans and to potentially save time and costs through economies of scale. MWDOC initiated a request for proposals and selected Carollo Engineers, Inc. as the most qualified consultant that w as geared towards efficiency and partnership with MWDOC on obtaining key information such as data collection and reliability analyses.
DISCUSSION
In accordance with the Urban Water Management Planning Act of 1983, the Plan update requires preparation, adoption, and submittal to the State Department of Water Resources by July 1, 2026. Due to limited staff resources and an aggressive project timeline, assistance is needed to complete the Plan by the required deadline.
32 Item 364/2025
The City’s P urchasing Policy collabor ation with other government agencies through cooperative purchasing agreements. To optimize both cost and efficiency, staff recommends leveraging the Municipal Water District of Orange County’s (MWDOC) recent contract award to Carollo Engineers, Inc. in lieu of conducting a separate formal bid process.
Accordingly, staff recommends dispensing with the bidding requirements pursuant to Garden Grove Municipal Code Section 2.50.060 (E) and entering into a cost-sharing agreement with MWDOC in the amount of $65,910 to have Carollo Engineers, Inc. prepare and submit the City’s Plan.
FINANCIAL IMPACT
The cost of the proposed cost -sharing agreement with MWDOC to have Carollo Engineers, Inc. prepare and submit the City’s Urban Water Man agement Plan is $65,910. Funding is available in the adopted operating budget of the Water Enterprise Fund. No additional appropriation is necessary.
RECOMMENDATION
It is recommended that the City Council:
Approve dispensing of the bidding process pursuant to Garden Grove Municipal Code Section 2.50.060 (D) , a cooperative agreement with another governmental agency for a particular service;
Approve the Professional Services Cost Sharing Agreement between the City and Municipal Water District of Orange County fo r the preparation and submittal of the 2025 Urban Water Management Plan in the amount not to exceed $65,910; and
Authorize the City Manager, or designee, to execute the agreement on behalf of the City and make minor modifications as appropriate thereto.
By: Samuel Kim, P.E.
Deputy Public Works Director/
Water Services Manager
ATTACHMENT(S)
1. MWDOC Contract - 2025 UWMP Participating Agencies Cost Sharing Agreement
2. Exhibit A - 2025 UWMP Consultant Agreement
3. Exhibit B - 2025 UWMP Cost Summary Table
33 * Participating Agency pursuant to separate Master Agreement with MWDOC. 1 AGREEMENT FOR SHARING CONSULTANT COSTS FOR
2025 URBAN WATER MANAGEMENT PLANS
This AGREEMENT is made and entered into as of, ___________ 2025, by and between 1) City of Buena Park
2) City of Fullerton*
3) City of Garden Grove
4) City of La Palma
5) City of Orange
6) City of Seal Beach
7) City of Tustin
8) City of Westminster
9) Yorba Linda Water District
10) East Orange County Water District
11) City of Anaheim*
12) City of Fountain Valley
13) City of Newport Beach
14) City of Santa Ana*
15) City of Huntington Beach
16) Mesa Water District
17) City of San Clemente
18) Santa Margarita Water District
19) South Coast Water District
20) Trabuco Canyon Water District
21) Laguna Beach County Water District
22) City of Brea
23) City of La Habra
(collectively "Participating Agencies" and individually "Participating Agency") and the Municipal Water District of Orange County ("MWDOC"). The Participating Agencies and MWDOC are collectively referred to as "Parties."
RECITALS
WHEREAS, under California Water Code section 10621(a), the Participating Agencies are required to update their respective Urban Water Management Plan ("UWMP") at least once every five years; and
WHEREAS, the 202 5 UWMP's shall be updated and submitted to the California Department of Water Resources (“DWR”) by July 1, 2026; and
WHEREAS, each Participating Agency has the responsibility to prepare a separate 2025 UWMP for submission by July 1, 2026; and
34 Cost Sharing Agreement for 2025 UWMP
2 WHEREAS, the Participating Agencies share many water supply characteristics, including water sources, regional water management agencies, location, climate history, and demographics; and
WHEREAS, pursuant to California Water Code section 10620, subdivision (d)( 3), the Participating Agencies wish to coordinate the preparation of their 2025 UWMPs in the interest of reducing preparation costs; and
WHEREAS, the Participating Agencies and MWDOC desire to cooperate with each other to obtain economies of scale and thereby reduce preparation costs for each of the Participating Agencies; and
WHEREAS, MWDOC and the Participating Agencies have jointly prepared and agreed to a Scope of Work that was incorporated into a Request for Proposals. In response, two consulting firms submitted proposals which were reviewed by a panel comprised of representatives of MWDOC and several Participating Agencies and which resulted in the selection of Carollo Engineers, Inc. ("Consultant") as the consultant to prepare UWMPs for the Participating Agencies (the “Work”); and
WHEREAS, MWDOC and its staff are willing to coordinate this process, including the preparation and administration of a professional services agreement with the Consultant; and the administration of the cost sharing provisions of this Agreement;
NOW, THEREFORE, in consideration of the payment of money as set forth below and the mutual promises of the Parties hereto, it is agreed:
1. Engagement of Consultant and Administration of Consultant Agreement
1.1 MWDOC shall award a professional services agreement for the work identified in the Request for Proposals to Consultant ("Consultant Agreement").
MWDOC shall use its standard professional services agreement form for the Consultant Agreement with minor negotiated deviations permitted by MWDOC General Manger and Legal Counsel and require appropriate types and limits of insurance coverage. Each CGL policy shall identify MWDOC and its directors, officers, agents, employees, attorneys, consultants and authorized volunteers, the Participating Agencies and their respective directors, officials, officers, agents, employees, attorneys, consultants and authorized volunteers, as additional insureds, or be endorsed to identify these parties as additional insureds using a form acceptable to MWDOC. The Consultant Agreement will require the Consultant's insurer(s) to waive all rights of subrogation against MWDOC and its directors, officers, agents, employees, attorneys, consultants and authorized volunteers, and the Participating Agencies and their respective directors, officials, officers, agents, employees, attorneys, consultants and authorized volunteers. The Consultant Agreement will require Consultant to ensure that its sub-consultants, if any, provide similar insurance coverage.
35 Cost Sharing Agreement for 2025 UWMP
3 1.2 MWDOC shall coordinate all aspects of the proposed work with Consultant and communicate with each Participating Agency, regularly and upon request of the Participating Agency, regarding the status and substance of its 202 5 UWMP.
1.3 MWDOC shall withhold the final payment until such time as every Participating Agency has notified MWDOC that it is satisfied with the final UWMP prepared for it by Consultant.
1.4 Each Participating Agency shall, within a reasonable timeframe, provide all documents, information and assistance requested by the selected contractor during the performance of the Consultant Agreement.
1.5 Each Participating Agency acknowledges that costs may fluctuate as DWR releases the Draft UWMP Guidebook and participating agencies decide whether or not to participate.
2. Cost Sharing by Participating Agencies
2.1 MWDOC shall:
2.1.1 Collect from each Participating Agency upon execution of this Agreement the full amount of the Participating Agency’s proportionate share of the total cost of the Work as described in the Contractor’s proposal, which is in Exhibits A and B.
2.1.2 Inform each Participating Agency of any proposed additional work under the Consultant Agreement that relates to preparation of that Participating Agency's 2025 UWMP and that would result in an increase in that Participating Agency's payment under this Agreement. MWDOC and the affected Participating Agency must both first approve such additional work in writing before MWDOC will notify Consultant to proceed with the work. Exhibit B includes each Participating Agency’s base cost with elected additional items and may be updated pursuant to this section.
Exhibit B will be incorporated into this Agreement by this reference, subject to any approved updates.
2.1.3 Be responsible for making progress payments directly to Consultant from funds paid to MWDOC by Participating Agencies (see section 1.3) for approved additional work.
2.1.4 Prepare a final accounting and either distribute any remaining funds collected from the Participating Agencies back to the Participating Agencies or issue a final bill to Participating Agencies if there are funds due.
2.2 Each Participating Agency shall:
2.2.1 Pay to MWDOC upon execution of this Agreement the full amount of the 36 Cost Sharing Agreement for 2025 UWMP
4 Participating Agency’s proportionate share of the total cost o f the Work as described in the Contractor’s proposal, which is in Exhibit A.
2.2.2 Pay to MWDOC, upon approval of any additional work under the Consultant Agreement that relates to preparation of its 2025 UWMP, the full amount owed for the approved additional work. Each Participating Agency shall bear all costs associated with extra work it approves, described within Exhibits A and B, incorporated into this Agreement by reference.
3. Accounting
Upon request of any Participating Agency, MWDOC will provide copies of the selected Consultant's invoices and MWDOC's payment records.
4. Independent Contractor
Any consultant engaged by MWDOC on behalf of the Participating Agencies as contemplated in this Agreement will not be a party to this Agreement and will not be an employee or agent of MWDOC or any of the Participating Agencies, either as a result of this Agreement or as a result of a professional services agreement between MWDOC and the Consultant. Any consultant engaged as contemplated in this Agreement will be an independent contractor to MWDOC.
5. Warranty, Indemnification and Defense
MWDOC shall use its best efforts in administering the Consultant Agreement, but makes no representations, guarantees or warranties to the Participating Agencies as to the quality or timeliness of work product provided by Consultant pursuant to the Consultant Agreement. All losses or liabilities resulting from any and all actions, claims, penalties, obligations or liabilities, in law or in equity, of every kind or nature whatsoever, that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of or in any manner directly or indirectly connected with any work contemplated by this Agreement shall be subject to the indemnification described in this section. Each of the Parties hereto shall fully indemnify and hold each of the other Parties, their officers, board members, employees, and agents, harmless from any claim, expense or cost, damage or liability imposed or occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying party, its officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this Agreement. No Party, nor any officer, board member, employee or agent thereof, shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of the other Parties hereto, their officers, board members employees, or agents, under or in connection with or arising out of any work authority or jurisdiction delegated to any other Parties under this Agreement.
37 Cost Sharing Agreement for 2025 UWMP
5 6. Notice
Any notice or communication required to be given under this Agreement shall be in writing and effective when deposited, first class postage prepaid with the United States Postal Service addressed to the contracting Parties as follows:
Notice
to Parties
If to:
1. MWDOC Harvey De La Torre, General Manager
Municipal Water District of Orange County
18700 Ward St.
Fountain Valley, CA 92708
2. City of Buena Park Aaron France, City Manager
City of Buena Park
6650 Beach Blvd.
Buena Park, CA 90622
3. City of Fullerton Pursuant to Master Agreement
4. City of Garden Grove Lisa Kim, City Manager
City of Garden Grove
P.O. Box 3070
Garden Grove, CA 92842
5. City of La Palma Michael Egan, Interim City Manager
City of La Palma
7822 Walker Street
La Palma, CA 90623
6. City of Orange Jarad Hildenbrand, City Manager
City of Orange
P.O. Box 449
Orange, CA 92866
7. City of Seal Beach Patrick Gellegos, City Manager
City of Seal Beach
211 8th Street
Seal Beach, CA 90740
8. City of Tustin Aldo Schindler, City Manager
City of Tustin
300 Centennial Way
Tustin, CA 92780
9. Yorba Linda Water
District
Mark Toy, General Manager
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, CA 92870
10. City of Westminster Christine Cordon, City Manager
City of Westminster
8200 Westminster Blvd.
Westminster, CA 92683
38 Cost Sharing Agreement for 2025 UWMP
6 11. East Orange County
Water District
David Youngblood, General Manager
East Orange County Water District
185 N. McPherson Rd.
Orange, CA 92869
12. City of Anaheim Pursuant to Master Agreement
13. City of Fountain Valley Ted Bui, Mayor
City of Fountain Valley
10200 Slater Avenue
Fountain Valley, CA 92708
14. City of Newport Beach Grace Leung, City Manager
City of Newport Beach
P.O. Box 1768
Newport Beach, CA 92663
15. City of Santa Ana Pursuant to Master Agreement
16. City of Huntington Beach Howard Johnson, Utilities Manager City of Huntington Beach
19001 Huntington Street
Huntington Beach, CA 92648-2211
17. Mesa Water District Paul Shoenberger, General Manager Mesa Water District
1965 Placentia Avenue
Costa Mesa, CA 92627-3420
18. City of San Clemente Andy Hall, City Manager
City of San Clemente
100 Avenida Presidio
San Clemente, CA 92672
19. Santa Margarita Water
District
Robert Grantham, General Manager
Santa Margarita Water District
26111 Antonio Pkwy
Ranch Santa Margarita, CA 92688
20. South Coast Water District Rick Shintaku, General Manager South Coast Water District
31592 West Street Laguna Beach, CA 92651
21. Trabuco Canyon Water
District
Fernando Paludi, General Manager
Trabuco Canyon Water District
32003 Dove Canyon Drive
Trabuco Canyon, CA 92679
39 Cost Sharing Agreement for 2025 UWMP
7 22. Laguna Beach County
Water District
Keth Van Der Maaten, General Manager
Laguna Beach County Water District
306 3rd Street
Laguna Beach, CA 92651
23. City of Brea Kristin Griffith, City Manager
City of Brea
1 Civic Center Circle Brea,
CA 92821
24. City of La Habra Jim Sadro, Executive Director
City of La Habra
P.O. Box 337
La Habra, CA 90633-0337
7. Jurisdiction and Venue
In all matters concerning the validity, interpretation, performance, or effect of this Agreement, the laws of the State of California shall govern and be applicable. The Parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that venue of any action brought hereunder shall be in Orange County, California.
8. Counterparts and Facsimile
This Agreement may be executed by the Parties in counterparts, which counterparts shall be construed together and have the same effect as if all the Parties had executed the same instrument. Counterpart signatures may be transmitted by facsimile, email, or other electronic means and have the same force and effect as if they were original signatures. All Parties have participated in the drafting of this Agreement.
9. Severability
If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, the legality, validity, and enforceability of the remaining provisions shall not be affected thereby
.
10. Term
This Agreement shall commence upon the date of the earliest execution by any Participating Agency below and shall extend thereafter through the completion of all work product generated by the Consultant and delivered to MWDOC and to each Participating Agency. The scheduled completion date by the Consultant is July 1, 2026 . MWDOC shall issue a Notice of Completion to all Participating Agencies upon close -out of the Consultant Agreement. Notwithstanding anything to the contrary in this Section 10, this Agreement may be terminated earlier by MWDOC in its discretion upon or after termination of the Consultant Agreement.
40 Cost Sharing Agreement for 2025 UWMP
8 11. Entire Agreement
This Agreement contains the entire agreement of the Parties relating to the subject matter hereof; and the Parties have made no agreements, representations, or warranties, either written or oral, relating to the subject matter hereof that are not set forth herein. Except as provided herein, this Agreement may not be modified or altered without prior written approval from Parties.
IN WITNESS WHEREOF, the Parties have hereunto affixed their names as of the day and year thereinafter written, which shall be and is the effective date of This Agreement.
Execution of Agreement by Parties
1. Municipal Water District of Orange
County
Date: ________________________
By:____________________________
Harvey De La Torre, General Manager
Municipal Water District of Orange County
Approved as to Form:
Date: _______________________
By: _________________________
Joseph Byrne
General Counsel
2. City of Buena Park Date: _________________________
By: ___________________________
Aaron France, City Manager
City of Buena Park
Approved as to Form:
41 Cost Sharing Agreement for 2025 UWMP
9 Date: _________________________
By: ___________________________
City Attorney
3. City of Garden Grove Date: _________________________ By: ___________________________
Lisa Kim, City Manager
City of Garden Grove
Approved as to Form:
Date: _________________________
By: ___________________________
City Attorney
4. City of La Palma Date: _________________________
By: ___________________________
Michael Egan, Interim City Manager
City of La Palma
Approved as to Form:
Date: _________________________
By: ___________________________
City Attorney
42 Cost Sharing Agreement for 2025 UWMP
10 5. City of Orange Date: _________________________
By: ___________________________
Jarad Hildenbrand, City Manager
City of Orange
Approved as to Form:
Date: _________________________
By: ___________________________
City Attorney
6. City of Seal Beach Date: _________________________
By: ___________________________
Patrick Gallegos, City Manager
City of Seal Beach
Approved as to Form:
Date: _________________________
By: ___________________________
City Attorney
7. City of Tustin Date: _________________________
By: ___________________________
Aldo Schindler, City Manager
City of Tustin
43 Cost Sharing Agreement for 2025 UWMP
11 Approved as to Form:
Date: _________________________
By: ___________________________
City Attorney
8. Yorba Linda Water District Date: _________________________ By: ___________________________
Richard Mark Toy, General Manager
Yorba Linda Water District
Approved as to Form:
Date: _________________________
By: ___________________________
District Counsel
9. City of Westminster Date: _________________________
By: ___________________________
Christine Cordon, City Manager
City of Westminster
Approved as to Form:
Date: _________________________
By: ___________________________
City Attorney
44 Cost Sharing Agreement for 2025 UWMP
12 10. East Orange County Water District Date: _________________________ By: ___________________________
David Youngblood, General Manager
East Orange County Water District
Approved as to Form:
Date: _________________________
By: ___________________________
District Counsel
11. City of Fountain Valley Date: _________________________ By: ___________________________
Ted Bui, Mayor
City of Fountain Valley
Approved as to Form:
Date: _________________________
By: ___________________________
Attorney for the City
12. City of Newport Beach Date: _________________________ By: ___________________________
Grace Leung, City Manager
City of Newport Beach
45 Cost Sharing Agreement for 2025 UWMP
13 Approved as to Form:
Date: _________________________
By: ___________________________
City Attorney
13. City of Huntington Beach
a municipal corporation of the State of
California
Date: _________________________
By: ___________________________
Pat Burns, Mayor
City of Huntington Beach
Date: _________________________
By: ___________________________
Lisa Lane Barnes, City Clerk
Approved as to Form:
Date: _________________________
By: ___________________________
Michael Vigliotta, City Attorney
14. Mesa Water District Date: _________________________ By: ___________________________
Paul Shoenberger, General Manager
Mesa Water District
Approved as to Form:
46 Cost Sharing Agreement for 2025 UWMP
14 Date: _________________________
By: ___________________________
District Counsel
15. City of San Clemente Date: _________________________ By: ___________________________
Andy Hall, City Manager
City of San Clemente
Approved as to Form:
Date: _________________________
By: ___________________________
Elizabeth A. Mitchell, City Attorney
16. Santa Margarita Water District Date: _________________________ By: ___________________________
Robert Grantham, General Manager
Santa Margarita Water District
Approved as to Form:
Date: _________________________
By: ___________________________
District Counsel
47 Cost Sharing Agreement for 2025 UWMP
15 17. South Coast Water District Date: _________________________ By: ___________________________
Rick Shintaku, General Manager
South Coast Water District
Approved as to Form:
Date: _________________________
By: ___________________________
District Counsel
18. Trabuco Canyon Water District Date: _________________________ By: ___________________________
Fernando Paludi, General Manager
Trabuco Canyon Water District
Approved as to Form:
Date: _________________________
By: ___________________________
District Counsel
19. Laguna Beach County Water District Date: _________________________ By: ___________________________
Keith Van Der Maaten, General Manager
Laguna Beach County Water District
48 Cost Sharing Agreement for 2025 UWMP
16 Approved as to Form:
Date: _________________________
By: ___________________________
District Counsel
20. City of Brea Date: _________________________
By: ___________________________
Kristin Griffith, City Manager
City of Brea
Approved as to Form:
Date: _________________________
By: ___________________________
City Attorney
21. City of La Habra Date: _________________________
By: ___________________________
Jim Sadro, City Manager
City of La Habra
Approved as to Form:
Date: _________________________
By: ___________________________
City Attorney
49 Cost Sharing Agreement for 2025 UWMP
17 EXHIBIT A
Consultant Agreement
50 Cost Sharing Agreement for 2025 UWMP
18 EXHIBIT B
Cost Summary for Development of Urban Water Management Plans for 2025
51 55401.00000\43859268.1
DRAFT 06/06/25
AGREEMENT FOR CONSULTANT SERVICES
This AGREEMENT for consulting services dated August 4, 2025 , which includes all exhibits and attachments hereto, “ AGREEMENT” is made on the last day executed below by and between MUNICIPAL WATER DISTRICT OF ORANGE COUNTY, hereinafter referred to as "DISTRICT," and, CAROLLO ENGINEERS, INC. hereinafter referred to as "CONSULTANT" for Preparation of 2025 Urban Water Management Plans, hereinafter referred to as “SERVICES.”1 DISTRICT and CONSULTANT are als o referred to collectiv ely herein as the “PARTIES” and individually as “PARTY”. The PARTIES agree as follows:
I PURPOSE AND SCOPE OF WORK
A. Consulting Work
DISTRICT hereby con
tracts with CONSULTANT to provide general or special
SERVICES, as more specifically set forth in Exhibit "B" attached hereto and incorporated herein, and in coordination with “PARTICIPATING AGENCIES”, as more specifically set forth in Exhibit “C ”2. Tasks other than those specifically described therein shall not be performed without prior written approval of DISTRICT's General Manager.
B. Independent Contractor
CONSULTANT is retained as an independent contractor for the sole purpose of rendering professional and/or special SERVICES described herein and is not an agent or employee of DISTRICT. CONSULTANT shall be solely responsible for the payment of all federal, state and local income tax, social security tax, Workers’ Compensation insurance, state disability insurance, and any other taxes or insurance CONSULTANT, as an independent contractor, is responsible for paying under federal, state or local law. CONSULTANT is thus not eligible to receive workers’ compensation, medi cal, indemnity or retirement benefits, including but not limited to enrollment in CalPERS. Unless, expressly provided herein, CONSULTANT is not eligible to receive overtime, vacation or sick pay. CONSULTANT shall not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of DISTRICT. CONSULTANT shall have the sole and absolute discretion in determining the methods, details and means of performing the SERVICES required by DISTRICT. CONSULTANT shall furnish, at his/her own expense, all labor, materials, equipment and transportation necessary for the successful completion of the SERVICES to be performed under this AGREEMENT. DISTRICT shall not have any right to direct the methods, details and means of the SERVICES; however, CONSULTANT must receive prior written approval from DISTRICT before using any sub-consultants for SERVICES under this AGREEMENT.
CONSULTANT represents and warrants that in the process of hiring CONSULTANT’s employees who participate in the performance of SERVICES, CONSULTANT conducts such lawful screening of those employees (including, but not limited to, background checks and Megan’s Law reviews) as are appropriate and standard for employees who provide SERVICES of the type contemplated by this Agreement.
1 Pursuant to Section 8002 of the District’s Administrative Code, the District’s “Ethics Policy” set forth at sections 7100-7111 of the Administrative Code is attached hereto as Exhibit “A” and incorporated herein by this reference.
2 The PARTIES acknowledge that the list of PARTICIPATING AGENCIES as set forth in Exhibit “C” is subject to modification by addendum.
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2 C. Changes in Scope of Work
If DIST
RICT requires changes in the tasks or scope of work shown in Exhibit "B" or additional work not specified therein, DISTRICT shall prepare a written change order. If CONSULTANT believes work or materials are required outside the tasks or scope of work described in Exhibit “B,” it shall submit a written request for a change order to the DISTRICT.
A change order must be approved and signed by the PARTIES before CONSULTANT performs any work outside the scope of work shown in Exhibit “B.” DISTRICT shall have no responsibility to compensate CONSULTANT for such work without an approved and signed change order. Change orders shall specify the change in the budgeted amount for SERVICES.
D. Standard of Care.
CON
SULTANT shall perform the services required hereunder in accordance with the prevailing engineering standard of care by exercising the skill and ability ordinarily required of engineers performing the same or similar services, under the same or similar circumstances, in the State of California.
E.
DIST
RICT Provided Information and Services.
The DIST
RICT shall furnish CONSULTANT available studies, reports and other data pertinent to CONSULTANT’s services; obtain or authorize CONSULTANT to obtain or provide additional reports and data as required; furnish to CONSULTANT services of others required for the performance of CONSULTANT's services hereunder, and CONSULTANT shall be entitled to use and rely upon all such information and services provided by the DISTRICT or others in performing CONSULTANT's services under this AGREEMENT.
F. Estimates and Projections.
CON
SULTANT has minimal control over the cost of labor, materials, equipment or services furnished by others, over the incoming water quality and/or quantity, or over the way the DISTRICT’s plant and/ or associated processes are operated and/or maintained. Data projections and estimates are based on CONSULTANT’s opinion based on experience and judgment. CONSULTANT cannot and does not guarantee that actual costs and/or quantities realized will not vary from the data projections and estimates prepared by CONSULTANT and CONSULTANT will not be liable to and/or indemnify the DISTRICT and/or any third party related to a
ny inconsistencies between CONSULTANT’s data projections and estimates and actual costs and/or quantities realized by the DISTRICT and/or any third party in the future.
II TERM
This AGRE
EMENT shall commence upon the date of its execution and shall extend thereafter for the period specified in Exhibit "B" or, if no time is specified, until terminated on thirty (30) days notice as provided herein.
III BUDGET, FEES, COSTS, BILLING, PAYMENT AND RECORDS
A. Budgeted Amount for Services
CON
SULTANT is expected to complete all SERVICES within the Budgeted Amount set forth on Exhibit "B.” The total compensation for the SERVICES to be performed under this AGREEMENT shall not exceed the Budgeted Amount unless modified as provided herein.
Upon expending and invoicing the DISTRICT 80% of the Budgeted Amount, CONSULTANT shall prepare and provide to DISTRICT a “cost to complete” estimate for the remaining SERVICES. The PARTIES shall work together to complete the project within the agreed-upon Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 53 55401.00000\43859268.1
3 Budgeted Amount, but the obligation to complete the SERVICES within the Budgeted Amount lies with the CONSULTANT.
B. Fees
Fees shall be billed per the terms and conditions and at the rates set forth on Exhibit "B" for the term of the AGREEMENT. Should the term of the AGREEMENT extend beyond the period for which the rates are effective, the rates specified in Exhibit "B" shall continue to apply unless and until modified by consent of the PARTIES.
C. Notification Clause
Formal notices, demands and communications to be given hereunder by either PARTY shall be made in writing and may be effected by personal delivery or by registered or certified mail, postage prepaid, return receipt requested and shall be deemed communicated as of the date of mailing. If the name or address of the person to whom notices, demands or communication shall be given changes, written notice of such change shall be given, in accordance with this section, within five (5) working days.
Notices shall be made as follows:
Municipal Water District of Orange County
Harvey De La Torre
General Manager
18700 Ward Street, P.O. Box 20895
Fountain Valley, CA 92708
Carollo Engineers, Inc.
Inge Wiersema, PE, ENV SP
Water Resources Practice Director,
Senior Vice President
707 Wilshire Boulevard, Suite 3920
Los Angeles, CA 90017
D. Billing and Payment
CONSULTANT's fees shall be billed by the 25 th day of the month for the previous month’s activities. Invoices received by the 25th day of the month will be paid by DISTRICT by the end of the following month. Invoices shall reference the Purchase Order number from DISTRICT.
DISTRICT shall review and approve all invoices prior to payment. CONSULTANT agrees to submit additional supporting documentation to support the invoice if requested by DISTRICT. If DISTRICT does not approve an invoice, DISTRICT shall send a notice to CONSULTANT setting forth the reason(s) the invoice was not approved. CONSULTANT may re-invoice DISTRICT to cure the defects identified in the DISTRICT notice. The revised invoice will be treated as a new submittal. If DISTRICT contests all or any portion of an invoice, DISTRICT and CONSULTANT shall use their best efforts to resolve the contested portion of the invoice.
E. Billing Records
CONSULTANT shall keep records of all SERVICES and costs billed pursuant to this AGREEMENT for at least a period of seven (7) years and shall make them available for review and audit if requested by DISTRICT.
IV DOCUMENTS
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4 All MATERIALS as defined in Paragraph XI below, related to SERVICES performed under this AGREEMENT shall be furnished to DISTRICT upon completion or termination of this AGREEMENT, or upon request by DISTRICT, and are the property of DISTRICT.
V TERMINATION
Each PART
Y may terminate this AGREEMENT at any time upon thirty (30) days written notice to the other PARTY , except as provided otherwise in Exhibit "B.” In the event of termination: (1) all work product prepared by or in custody of CONSULTANT shall be promptly delivered to DISTRICT; (2) DISTRICT shall pay CONSULTANT all payments for services performed and due under this AGREEMENT on the effective date of termination; (3) CONSULTANT shall promptly submit a final invoice to the DISTRICT, which shall include any and all non-cancelable obligations owed by CONSULTANT at the time of termination, (4) neither PARTY waives any claim of any nature whatsoever against the other for any breach of this AGREEMENT; (5) DISTRICT may withhold 125 percent of the estimated value of any disputed amount pending resolution of the dispute, consistent with the provisions of section III D above, and; (6) DISTRICT and CONSULTANT agree to exert their best efforts to expeditiously resolve any dispute between the PARTIES.
VI INSURANCE REQUIREMENTS
CON
SULTANT shall obtain prior to commencing work and maintain in force and effect throughout the term of this AGREEMENT, all insurance set forth below.
A. Workers’ Compensation Insurance
By his/her signature h
ereunder, CONSULTANT certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and that CONSULTANT will comply with such provisions before commencing the performance of the SERVICES under this AGREEMENT.
CONSULTANT and sub-consultant will keep workers’ compensation insurance for their employees in effect during all work covered by this AGREEMENT in accordance with applicable law. An ACORD certificate of insurance or other certificate of insurance satisfactory to DISTRICT, evidencing such coverage must be provided (1) by CONSULTANT and (2) by sub- consultant’s upon request by DISTRICT.
B. Professional Liability Insurance
CON
SULTANT shall file with DISTRICT , before beginning professional SERVICES, an ACORD certificate of insurance, or any other certificate of insurance satisfactory to DISTRICT, evidencing professional liability coverage of not less than $1,000,000 per claim and $1,000,000 aggregate, requiring 30 days notice of cancellation (10 days for non-payment of premium) to DISTRICT.
Such coverage shall be placed with a carrier with an A.M. Best rating of no less than A:
VII, or equivalent. The retroactive date (if any) of such insurance coverage shall be no later than the effective date of this AGREEMENT. In the event that the CONSULTANT employs sub- consultants as part of the SERVICES covered by this AGREEMENT, CONSULTANT shall be responsible for requiring and confirming that each sub-consultant meets the minimum insurance requirements specified herein.
C. Other Insurance
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5 CONSULTANT will file with DISTRICT, before beginning professional SERVICES, ACORD certificates of insurance, or other certificates of insurance satisfactory to DISTRICT, evidencing general liability coverage of not less than $1,000,000 per occurrence for bodily injury, personal injury and property damage; automobile liability (owned, scheduled, non-owned or hired) of at least $1,000,000 for bodily injury and property damage each accident limit; workers’ compensation (statutory limits) and employer’s liability ($1,000,000) (if applicable); requiring 30 days (10 days for non payment of premium) notice of cancellation to DISTRICT.
For the coverage required under this paragraph, the insurer(s) shall waive all rights of subrogation against DISTRICT, the PARTICIPATING AGENCIES, and their directors, officers, agents, employees, attorneys, consultants or authorized volunteers. CONSULTANT’s insurance coverage shall be primary insurance as respects DISTRICT, its directors, officers, agents, employees, attorneys, consultants and authorized volunteers, the PARTICIPATING AGENCIES, and their directors, officers, agents, employees, attorneys, consultants and authorized volunteers, for all liability arising out of the activities performed by or on behalf of the CONSULTANT. Any insurance pool coverage, or self-insurance maintained by DISTRICT, its directors, officers, agents, employees, attorneys, consultants or authorized volunteers, the PARTICIPATING AGENCIES , and their directors, officers, agents, employees, attorneys, consultants and authorized volunteers, shall be excess of the CONSULTANT’s insurance and shall not contribute to it.
The general liability coverage shall give DISTRICT, the PARTICIPATING AGENCIES , and its directors, officers, agents, employees, attorneys, consultants and authorized volunteers additional insured status using ISO endorsement CG2010, CG2033, or equivalent. Coverage shall be placed with a carrier with an A.M. Best rating of no less than A: VII, or equivalents. In the event that the CONSULTANT employs sub-consultant as part of the work covered by the AGREEMENT, it shall be the CONSULTANT’s responsibility to require and confirm that each sub-consultant meets the minimum insurance requirements specified herein.
D. Expiration of Coverage
If any of
the required coverages expire during the term of the AGREEMENT, CONSULTANT shall deliver the renewal certificate(s) including the general liability additional insured endorsement to DISTRICT at least ten (10) days prior to the expiration date.
VII INDEMNIFICATION
To the fullest extent permitted by applicable law, CONSULTANT shall indemnify, defend and hold harmless DISTRICT , its directors, officers, agents, employees, attorneys, consultants and authorized volunteers, , PARTICIPATING AGENCIES, and their directors, officers, agents, employees, attorneys, consultants and authorized volunteers , and each of them from and against:
a.
When the law establishes a professional standard of care for the CONSULTANT’s service
s, all claims and demands of all persons that arise out of, pertain to, or relate to the CONSULTANT’s negligence, recklessness or willful misconduct in the performance (or actual or alleged non-performance) of the work under this agreement.
CONSULTANT shall defend itself against any and all liabilities, claims, losses,
damages, and costs
arising out of or alleged to arise out of CONSULTANT’s
performance or non-performance of the SERVICES hereu nder, and shall not tender such claim
s to DISTRICT nor its directors, officers, employees, or authorized volunteers, for defense or indemnity.
b.
Any and all actions, proceedings, damages, costs, expenses, penalties or liabilities, in law or equity, of every kind or nature whatsoever, arising out of, resulting from, or on account of the violation of any gover nmental law or regulation, compliance with which is the responsi
bility of CONSULTANT.
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6 c. Any and all losses, expenses, damages (including damages to the work itself), attorney’s fees incurred by counsel of the DISTRICT’s choice and other costs, including all costs of defense, which any of them may incur with respect to the failure, neglect, or refusal of CONSULTANT to faithfully perform the work and all of the CONSULTANT’s obligations under the agreement. Such costs, expens es, and damages shall include all costs, including attorneys’ fees, incurred by counsel of the DISTRICT’s choice, incurred by the indemnified parties in any lawsuit to which they are a party. Notwithstanding the foregoing, in no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. The duty to indemnify, including the duty and the cost to defend, is limited as provided in this section.
d. CONSULTANT shall not be responsible for warranties, guarantees, fitness for a particular purpose, breach of fiduciary duty, loss of anticipated profits or for economic, incidental or consequential damages to the DISTRICT or any third party arising out of breach of contract, termination, or for any other reason whatsoever unless the damages arise from CONSULTANT’s willful misconduct. Additionally, CONSULTANT shall not be responsible for acts and decisions of third parties, including governmental agencies, other than CONSULTANT’s subconsultants, that impact project completion and/or success.
CONSULTANT shall immediately defend, at CONSULTANT’s own cost, expense and risk, any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against DISTRICT or its directors, officers, employees, or authorized volunteers with legal counsel reasonably acceptable to DISTRICT, and shall not tender such claims to DISTRICT nor its directors, officers, employees, or authorized volunteers.
CONSULTANT shall immediately pay and satisfy any judgment, award or decree that may be rendered against DISTRICT or its directors, officers, employees, or authorized volunteers, in any and all such suits, actions, or other legal proceedings.
CONSULTANT shall immediately reimburse DISTRICT or its directors, officers, employees, or authorized volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing indemnity herein provided.
CONSULTANT’s obligation to indemnify shall survive the termination or completion of this agreement for the full period of time allowed by law and shall not be restricted to insurance proceeds, if any, received by DISTRICT, its directors, officers, agents, employees, attorneys, consultants or authorized volunteers, or the PARTICIPATING AGENCIES, its directors, officers, agents, employees, attorneys, consultants or authorized volunteers.
VIII FINANCIAL DISCLOSURE AND CONFLICTS OF INTEREST
Although CONSULTANT is retained as an independent contractor, CONSULTANT may still be required, under the California Political Reform Act and DISTRICT's Administrative Code, to file annual disclosure reports. CONSULTANT agrees to file such financial disclosure reports upon request by DISTRICT. Further, CONSULTANT shall file the annual summary of gifts required by Section 7105 of the DISTRICT’s Ethics Policy, attached hereto as Exhibit “A.”
Failure to file financial disclosure reports upon request and failure to file the required gift summary are grounds for termination of this AGREEMENT. Any action by CONSULTANT that is inconsistent with DISTRICT’s Ethic’s Policy current at the time of the action is grounds for termination of this AGREEMENT. The Ethics Policy as of the date of this AGREEMENT is attached hereto as Exhibit “A.”
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7 IX PERMITS AND LICENSES
CONSULTANT shall procure and maintain all permits, licenses and other government- required certification necessary for the performance of its SERVICES, all at the sole cost of CONSULTANT. None of the items referenced in this section shall be reimbursable to CONSULTANT under the AGREEMENT. CONSULTANT shall comply with any and all applicable local, state, and federal regulations and statutes including Cal/OSHA requirements.
X LABOR AND MATERIALS
CONSULTANT shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and other items or services necessary for the successful completion of the SERVICES to be performed under this AGREEMENT. CONSULTANT shall give its full attention and supervision to the fulfillment of the provisions of this AGREEMENT by its employees and sub-consultant and shall be responsible for the timely performance of the SERVICES required by this AGREEMENT. All compensation for CONSULTANT’s SERVICES under this AGREEMENT shall be pursuant to Exhibit “B” to the AGREEMENT.
Only those SERVICES, materials, administrative, overhead and travel expenses specifically listed in Exhibit “B” will be charged and paid. No other costs will be paid.
CONSULTANT agrees not to invoice DISTRICT for any administrative expenses, overhead or travel time in connection with the SERVICES, unless agreed upon and listed in Exhibit “B”.
XI CONFIDENTIALITY AND RESTRICTIONS ON DISCLOSURE
A. Confidential Nature of Materials
CONSULTANT understands that all documents, records, reports, data, or other materials (collectively “MATERIALS”) provided by DISTRICT and PARTICIPATING AGENCIES to CONSULTANT pursuant to the AGREEMENT, including but not limited to draft reports, final report(s) and all data, information, documents, graphic displays and other items that are not proprietary to CONSULTANT and that are utilized or produced by CONSULTANT pursuant to the AGREEMENT are to be considered confidential for all purposes.
B. No Disclosure of Confidential Materials
CONSULTANT shall be responsible for protecting the confidentiality and maintaining the security of DISTRICT MATERIALS and records in its possession. All MATERIALS shall be deemed confidential and shall remain the property of DISTRICT and PARTICIPATING AGENCIES. CONSULTANT understands the sensitive nature of the above and agrees that neither its officers, partners, employees, agents or sub-consultants will release, disseminate, or otherwise publish said reports or other such data, information, documents, graphic displays, or other materials except as provided herein or as authorized, in writing, by DISTRICT’s representative and the PARTICIPATING AGENCY’s representative. CONSULTANT agrees not to make use of such MATERIALS for any purpose not related to the performance of the SERVICES under the AGREEMENT. CONSULTANT shall not make written or oral disclosures thereof, other than as necessary for its performance of the SERVICES hereunder, without the prior written approval of DISTRICT and the PARTICIPATING AGENCY . Disclosure of confidential MATERIALS shall not be made to any individual, agency, or organization except as provided for in the AGREEMENT or as provided for by law.
C. Protections to Ensure Control Over Materials
All confidential MATERIALS saved or stored by CONSULTANT in an electronic form shall be protected by adequate security measures to ensure that such confidential MATERIALS are safe from theft, loss, destruction, erasure, alteration, and any unauthorized viewing, Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 58 55401.00000\43859268.1
8 duplication, or use. Such security measures shall include, but not be limited to, the use of current virus protection software, firewalls, data backup, passwords, and internet controls.
The provisions of this section survive the termination or completion of the AGREEMENT.
XII OWNERSHIP OF DOCUMENTS AND DISPLAYS
All original
written or recorded data, documents, graphic displays, reports or other MATERIALS which contain information relating to CONSULTANT’s performance hereunder and which are originated and prepared for DISTRICT and PARTICIPATING AGENCIES pursuant to the AGREEMENT are instruments of service and shall become the property of DISTRICT and PARTICIPATING AGENCIES upon completion or termination of the Project.
CONSULTANT hereby assigns all of its right, title and interest therein to DISTRICT and PARTICIPATING AGENCIES , including but not limited to any copyright interest. In addition, DISTRICT and PARTICIPATING AGENCIES reserve the right to use, duplicate and disclose in whole, or in part, in any manner and for any purpose whatsoever all such data, documents, graphic displays, reports or other MATERIALS delivered to DISTRICT and PARTICIPATING AGENCIES pursuant to this AGREEMENT and to authorize others to do so.
To the extent that CONSULTANT utilizes any of its property (including, without limitation, any hardware or software of CONSULTANT or any proprietary or confidential information of CONSULTANT or any trade secrets of CONSULTANT) in performing SERVICES hereunder, such property shall remain the property of CONSULTANT, and DISTRICT and PARTICIPATING AGENCIES shall acquire no right or interest in such property.
CONSULTANT hereby assigns to DISTRICT, PARTICIPATING AGENCIES o r i t s designee, for no additional consideration, all CONSULTANT’s intellectual property rights, including, but not limited to, copyrights, in all deliverables and other works prepared by the CONSULTANT under this agreement. CONSULTANT shall, and shall cause its employees and agents to, promptly sign and deliver any documents and take any actions that DISTRICT, PARTICIPATING AGENCIES, or its designee reasonably requests to establish and perfect the rights assigned to DISTRICT, PARTICIPATING AGENCIES or its designee under this provision.
Reuse of documents by DISTRICT or others on extensions or modifications of this project or on other sites or use by others on this project, shall be at the user’s sole risk, without liability to CONSULTANT.
XIII EQUAL OPPORTUNITY
DIST
RICT is committed to a policy of equal opportunity for all and to providing a work environment that is free of unlawful discrimination and harassment. In keeping with this commitment, DISTRICT maintains a policy prohibiting unlawful discrimination and harassment in any form based on race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, pregnancy or childbirth, marital status, gender, sex, sexual orientation, veteran status or age by o fficials, employees and non-employees (vendors, contractors, etc.).
This policy applies to all employees, consultants and contractors of the DISTRICT.
Appropriate corrective action will be taken against all offenders, up to and including immediate discharge or termination of this AGREEMENT. During, and in conjunction with, the performance of this AGREEMENT, CONSULTANT shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, marital status or national origin.
XIV INTEGRATION OF ALL OTHER AGREEMENTS
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9 This AGREEMENT, including any Exhibits and Addenda, contains the entire understanding of the PARTIES, and there are no further or other agreements or understandings, written or oral, in effect between the PARTIES hereto relating to the subject matter hereof. Any prior understanding or agreement of the PARTIES shall not be binding unless expressly set forth herein and, except to the extent expressly provided for herein, no changes of this AGREEMENT may be made without the written consent of both PARTIES.
XV ELECTRONIC SIGNATURES
The Uniform Electronic Transactions Act, California Civil Code section 1633.1 et seq., authorizes PARTIES to conduct business electronically. In accordance with California Civil Code section 1633.5, PARTIES acknowledge, consent and agree that transactions subject to this AGREEMENT may be effectuated by electronic means through the use of electronic and/or digital signatures. For purposes of this section, an electronic signature means an electronic symbol or process logically associated with the intent to sign an electronic record pursuant to Civil Code section 1633(h). A digital signature, which is a type of electronic signature, means an electronic identifier, created by a computer, that is intended to have the same force and effect as the use of a manual signature under Government Code 16.5(d). An example of an electronic signature would be a JPG of a manual signature imposed onto this AGREEMENT, an example of a digital signature would be the use of DocuSign or similar provider that requires an encrypted key that certifies the authenticity of the signature.
This consent to conduct transactions by electronic means through the use of electronic and/or digital signatures extends to the execution of this AGREEMENT or any related contract or other document necessary for the performance of this AGREEMENT including, without limitation, any related offers, proposals, bids, amendments, change orders, task orders and notices.
XVI ATTORNEYS’ FEES
In any action at law or in equity to enforce any of the provisions or rights under this AGREEMENT, the prevailing PARTY shall be entitled to recover from the unsuccessful PARTY all costs, expenses and reasonable attorney’s fees incurred therein by the prevailing PARTY (including, without limitations, such costs, expense and fees on any appeals), and if such prevailing PARTY shall recover judgment in any such action or proceeding, such costs, expenses, including those of expert witnesses and attorneys’ fees, shall be included as part of this judgment.
XVII JURISDICTION AND VENUE SELECTION
In all matters concerning the validity, interpretation, performance, or effect of this AGREEMENT, the laws of the State of California shall govern and be applicable. The PARTIES hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that venue of any action brought hereunder shall be in Orange County, California.
XVIII. THIRD PARTIES
The services to be performed by CONSULTANT are intended solely for the benefit of the DISTRICT and PARTICIPATING AGENCIES. No other person or entity shall be entitled to rely on CONSULTANT's performance of its services hereunder, and no right to assert a claim against CONSULTANT by assignment of indemnity rights or otherwise shall accrue to a third party as a result of AGREEMENT or the performance of CONSULTANT's services hereunder.
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 60 55401.00000\43859268.1
10 Internal Use Only:
Program No. ____________________
Line Item: _______________________
Funding Year: ___________________
Contract Amt.: ___________________
Purchase Order # _________________
IN WITNESS WHEREOF, the PARTIES have hereunto affixed their names as of the day and year thereinafter, which shall be and is the effective date of this AGREEMENT.
APPROVED BY: CONSULTANT ACCEPTANCE:
Harvey F. De La Torre, General Manager
Municipal Water District of Orange County
18700 Ward Street Fountain Valley, CA
92708
(714) 963-3058
__________________________
Inge Wiersema, PE, ENV SP
Water Resources Practice
Director, Senior Vice President
Carollo Engineers, Inc.
707 Wilshire Boulevard, Suite 3920
Los Angeles, CA 90017
(213) 279-3320
Date ________________________ Date ______________________ ___________________________
Date _______________________
Graham Juby, PhD, PE
Vice President
Carollo Engineer, Inc.
3150 Bristol Street, Suite 500
Costa Mesa, CA 92626
(714) 593-5134
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 8/6/2025 | 3:30 PM PDT
8/7/2025 | 5:22 AM PDT8/7/2025 | 7:52 AM PDT
61 55401.00000\43859268.1
11 EXHIBIT “A”
ETHICS POLICY §7100-§7110
§7100 PURPOSE
The po
licy of MWDOC is to maintain the hi ghest standards of ethics from its Board members, officers and employees (all shall be referred to as employees for the purposes of this section). The proper operation of MWDOC requires decisions and policy to be made in the proper manner, that public office not be used for personal gain, and that all individuals associated with MWDOC remain impartial and responsible toward the public.
Accordingly, all employees ar e expected to abide by the highest ethical standards and integrity when dealing on behal f of MWDOC with fellow Boar d members or employees, vendors, contractors, customers, and other members of the public. §7101 RESPONSIBILITIES OF BOARD MEMBERS
Board members are obli ged to uphold the Consti
tution of the United States and the
Constitution of the State of California and shall comply with all applicable laws regulating Board member conduct, including conflicts of interest and fi nancial disclosure laws. No Board member or officer shall grant any special consideration, treatment, or advantage to any person or group beyond that which is available to every other person or group in the same circumstances.
§7102 PROPER USE OF MWDOC PROPERTY AND RESOURCES
Exc
ept as specifically authorized, no employee shall use or remove or permit the use or removal of MWDOC property, including MWDOC vehicles, equipment, telephones, office supplies, and materials for pe rsonal convenience or profit. No em ployee shall require another MWDOC employee to perform services for the personal convenience or profit of another employee. Each em ployee must protect and pr operly use any MWDOC asset within his/her control, including information recorded on paper or in electronic form.
Employees shall safeguard MWDOC property, equipment, monies, and assets against unauthorized use or removal, as well as from loss due to criminal act or breach of trust.
Employees are responsible for maintaining written records, including expense reports, in sufficient detail to reflect accurately and completely all transactions and expenditures made on MWDOC’s behalf. Creating a document with misleading for false information is prohibited.
Motion - 1/17/96;
§7103 C
ONFLICT OF INTEREST
All MWDO
C Directors, officers, and employee s at every level shal l comply with the requirements of Section 1090 of the California Government Code which prohibits such persons from being financially in terested in any contract made by them in their official Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 62 55401.00000\43859268.1
12 capacity, or by any body or board of which they are members, or from being a purchaser at any sale or a vendor at any purchase made by them in their official capacity.
All Directors and em ployees designated under MWDOC’ s Conflict of Interest Code ("designated employees") and employees required to report under Chapter 7, Article 2 of the Political Reform Act (Government Code Section 7300 et seq.) shall promptly and fully comply with all requirements thereof.
MWDOC employees who are not designated employees under MWDO C’s Conflict of Interest Code shall refrain from participating in, making a recommendation, or otherwise attempting to influence MWDOC’s selection of a contractor, consultant, product, or source of supply if the non-designated employee, or an immediate family member, has a direct or indirect financial interest in the outcome of the selection process. No employee shall use his/her position with MWDOC in any manner for the purpose of obtaining personal favors, advantages or benefits for him/herself or an immediate family member from a person or entity doing business or seeking to do business with MWDOC. Such favors, advantages, or benefits would include, bu t are not limited to: 1) offers of employment; 2) free or discounted goods or services; or 3) gifts.
§7104 GIFTS
No em
ployee shall accept, directly or indirectly, any compensation, reward or gift from any source except from MWDOC, for any action related to the conduct of MWDOC business, except as set forth below:
1. Acceptance of fo od and refreshments of nominal value on infrequent occasions in the ordinary course of a breakfast, luncheon or dinner meeting or other meeting or on an inspection tour where the arrangements are consistent with the transaction of official business.*
2. Acceptance of transporta tion, lodging, meals or refres hments, in connection with attendance at widely attended gatherings sponsored by industrial, technical or professional organizations; or in connection with attendance at public ceremonies or similar activities financed by nongo vernmental sources where the employee's part icipation on behalf of MWDOC is the result of an invi tation addressed to him or her in his/her official capacity, and the transportation, lodging , meals or refreshment accepted is related to, and is in keeping with, his/her official participation.*
3. Acceptance of unsolicit ed advertising or pr omotional materials such as pens, pencils, note pads, calendars, or other items of nominal value.*
4. Acceptance of plaques and commemorativ e mementoes, of nominal value, or of value only to the recipient, such as service pins, recognition awards, retirement mementoes.
5. Acceptance of incidental tr ansportation from a private or ganization, provided it is furnished in connection with an employee's official duties and is of the type customarily provided by the private organization.
* Nothing herein shall be deem ed to relieve any Director or designated em ployee from reporting the value of such meals, transpor tation, lodging or gifts and abstaining from Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 63 55401.00000\43859268.1
13 participation in any decision of MWDOC which could foreseeably have a material financial effect on the donor when the value of such gifts reaches the limits set forth in MWDOC’s Conflict of Interest Code and the Political Reform Act.
In no event shall any employee accept gifts from any single source, the cumulative value of which exceeds the applicable gift limit under California law.
A gift or gratuity, the receipt of which is prohibited under this section, shall be returned to the donor. If return is not possible, the gift or gratuity shall be turned over to a public or charitable institution without being claimed as a charitable deduction and a report of such action, and the reasons why return was not feasible shall be made on MWDOC records.
When possible, the donor also shall be informed of this action.
Motion - 1/17/96;
§7105
PERSONS OR COMPANIES REPORTING GIFTS
All per
sons and companies doi ng business with MW DOC, with the ex ception of public agencies, shall submit a summary, by January 31 of each calendar year, of all gifts claimed for internal vendor audits (including meals) made to, or on behalf of, employees or Directors of MWDOC, or their immediate fami ly members, that ha ve occurred in the normal course of business duri ng the previous calendar year . Failure to provide this information to MWDOC may result in the te rmination of MWDOC business with that person or company.
Motion - 7/21/93; Motion - 8/18/93;
§7106 USE
OF CONFIDENTIAL INFORMATION
Conf
idential information (i.e., information which is exempt from disclosure under the California Public Records Act) shall not be released to unauthorized persons unless the disclosure is approved by the Board, Pres ident of the Board, or General Manager.
Employees are prohibited from using any confidential information for personal advantage or profit.
§7107 POLITICAL ACTIVITIES
During the course and scope of their employment employees are prohibited f rom
engaging in campaign activities associated with MWDOC Director elections, MWDOC Director appointments, the appointment of MET Directors, or from attempting to influence changes to MWDOC Division boundaries, except where such activities are expressly required in the course of official duties. Employees are otherwise free to personally, endorse, advocate, contribute to, or otherwise support any political party, candidate, or cause they may choose; however, employees are prohibited from soliciting political funds or contributions at MWDOC facilities or during the course and scope of their duties for MWDOC. In any personal political activity an employee may be involved in, it shall be made clear that the employee is acting personally and not for MWDOC. These provisions are intended to protect employees against political assessments, coerced political activities, and to prevent political activities on the part of employees from interfering with MWDOC operations. Nothing in this section shall be Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 64 55401.00000\43859268.1
14 interpreted or applied in a manner to unlawfully curtail the constitutional right to political activity of MWDOC employees.
Motion – 6/17/15
§7108 IMPROPER ACTIVITIES
Employees shall not interfere with the proper performance of the official duties of others, but are strongly encouraged to fulfill their own moral obligations to the public, MWDOC, and its member agencies by disclosing, to the extent not expressly prohibited by law, improper activities within their knowledge. No employee shall directly or indirectly use or attempt to use the authority or influence of his/her position for the purpose of intimidating, threatening, coercing, commanding, or influencing any person with the intent of interfering with that person's duty to disclose improper activity.
§7109
VIOLATION OF POLICY – STAFF AND STAFF OFFICERS
If an employee is reported to have vi
olated MWDOC’s Ethics Policy, the matter shall be
referred to any of the following: (1) the General Manager; (2) Human Resources; (3) the Board of Director s; or (4) any member of the management staff, for investigation and consideration of any appropriate action warranted which may include employment action such as demotion, reduction in salary, or termination.
If a Board appointed officer (Secretary, Treasurer or General Manager) is reported to have violated MWDOC’s Ethics Policy, the matter shall be referred to the Executive Committee for investigation and consideration of any appropriate action. The Executive Committee may make a determination and present the issue to the full Board.
Motion - 1/17/96; 6/17/15
§7110 VIOLATION OF POLICY -- DIRECTORS
A perc
eived violation of this policy by a Director should be referred to the President of the Board or the full Board of Directors for investigation, and consideration of any appropriate action warranted. A violation of this policy may be addressed by the use of such remedies as are available by law to MW DOC, including, but not limited to: (a) adoption of a resolution expressing disapproval of the condu ct of the Director who has violated this policy, (b) injunctive relief, or (c) referral of the violation to MWDOC Legal Counsel and/or the Grand Jury.
§7111 PERIODIC REVIEW OF ETHICS, CONFLICT OF INTEREST AND
ADMINISTRATIVE GUIDELINES
Purs
uant to the terms of Government Co de Sections 53234 th rough 53235.2, each Director shall receive at least two hours of tr aining in general ethics principles every two years. Pursuant to Government Code Sect ion 53235(c), the curricula for ethics training must be approved by the Fair Political Pr actices Commission (FPPC) and the Attorney General. It is the general desire of the MWDOC Board to meet and review and/or receive a presentation that addresses principles relating to reporting guidelines on compensation, conflict of interest issues, and standards for rules of conduct during the first quarter of the year immediately following an election (every two years).
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15 Each Director shall retain the certificate of completion from any et hics course in which he/she participates and shall pr ovide a copy of such report to MWDOC. Such records shall be retained for five years from the date they are received.
M-12/21/05
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 66 55401.00000\43859268.1
16 Please note If using Consultant’s proposal as Exhibit “B” please attach the proposal or complete the standard Exhibit “B” Form below, BOTH Parties must verify that all sections of this form are FULLY ADDRESSED and the appropriate Exhibit is attached and labeled accordingly
EXHIBIT "B"
SCOPE OF WORK, TERMS OF AGREEMENT
AND TERMS AND CONDITIONS FOR BILLING
Carollo Engineers, Inc.
Inge Wiersema, PE, ENV SP
707 Wilshire Blvd., Suite 3920
(213) 279-3320
Tax I.D. 86-0899222
1. Term – Commencement August 4, 2025, Termination September 30, 2026
2. Fees/Rates to be billed – See Exhibit B-2 Cost Summary for Development of 2025 Urban Water Management Plans for base price (lump sum) and optional task s/ cont
ingency tasks fees prepared based on Fee Schedule per page 20-22 of Exhibit B-1.
.
3. Budgeted Amount – See Exhibit B-2; Note: Budgeted amount is based on the “Base
Price” and the optional tasks on which the participating agency provides written
approval. CONSULTANT fees shall be billed by the 25 th day of the month for the
previous month’s activities. Invoices received by the 25th day of the month will be paid by DISTRICT by the end of the following month. Invoices shall reference the Purchase
Order number from DISTRICT.
Consultant shall prepare a breakdown of the percent complete by task by Participating Agency to submit with each monthly invoice.
Upon invoicing
DISTRICT 80% of the contract amount, CONSULTANT shall prepare and provide
to DISTRICT a “cost to complete” estimate for the remaining work.
4. Scope of Work/Services – Preparation of the 2025 Urban Water Management Plans for MWDOC and Participating Agencies as outlined in the attached Exhibit B-1.
5. Consultant
Representative: Inge Wiersema, PE, ENV SP, Water Resources Practice Director, Senior Vice President
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 67 Exhibit B-1
Scope of Work
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 68 C. PROJECT APPROACH AND SCOPE OF WORK
10 CAROLLO / PROPOSAL / JUL Y 2025
B:\Marketing\Pursuits\Client20(OCO)\MWDOC\2025UWMP\Prop0525\Revised0725\C-ProjectApproach-0725 MWDOC / 2025 URBAN WATER MANAGEMENT PLAN
PREPARATION FOR ORANGE COUNTY WATER AGENCIES
C. Project Approach and Scope of Work
Project Understanding
We understand that the goal of this project is to prepare the 2025 UWMPs for MWDOC and the Participating Agencies. Based on discussions with MWDOC staff, we anticipate that this project will likely involve around twenty individual UWMPs that all must be completed and submitted to the California DWR by the submittal deadline of July 1, 2026.
The 2025 UWMP must meet all the requirements of the Final 2025 UWMP Guidebook, which will be published by DWR no later than July 1, 2025. Although the final guidebook is not available yet, our team has a good understanding of the upcoming changes through our involvement in the guidebook development process and access to the interim tables released for review. As shown on the graphic below, there are several key changes that either increase (shown in orange) or decrease (shown in green) the level of effort for the 2025 UWMPs compared to the 2020 UWMP cycle.
CHAPTER 4
Decreased Table 4-1: Wholesale: Total Uses for Potable and Non-Potable Water - Actual and Table 4-2 Wholesale: Uses for Potable and Non-Potable Water - Projected are now optional.
Increased Table 4-4 Retail: Passive Water Savings Projection is a new optional table to document projected water savings from adopted codes over the next 25 years, in five-year increments.
Decreased Table 4-4: Last Five Years of Water Loss Audit Reporting, optional for Wholesale and mandatory for Retail in 2020 have been removed.
Increased Table 4-5: Water Loss Auditing (optional for Wholesale and mandatory for Retail) is now added to document whether a water loss audit for each of the past 5 years for each public water system served by the agency was submitted to DWR.
Increased Table 4-6 Retail: Progress Towards 2028 Water Loss Performance Standard is a new table to report on whether a retail agency has met the new distribution system loss performance standard enacted by the California State Water Resources Control Board.
Table of Contents
EXECUTIVE SUMMARY .......................................................................... 1 CHAPTER 1: INTRODUCTION AND
UWMP OVERVIEW ............................................................................... 1-1 CHAPTER 2: UWMP PREPARATION...................................................2-1 CHAPTER 3: SYSTEM DESCRIPTION ................................................ 3-1 CHAPTER 4: WATER USE CHARACTERIZATION ............................. 4-1 CHAPTER 5: CONSERVATION
TARGET COMPLIANCE ......................................................................... 5-1 CHAPTER 6: WATER SUPPL Y CHARACTERIZATION.......................6-1 CHAPTER 7: WATER SERVICE RELIABILITY
AND DROUGHT RISK ASSESSMENT ................................................. 7-1 CHAPTER 8: WATER SHORTAGE
CONTINGENCY PLANNING ................................................................. 8-1 CHAPTER 9: DEMAND MANAGEMENT MEASURES ....................... 9-1 CHAPTER 10: PLAN ADOPTION,
SUBMITTAL, AND IMPLEMENTATION ............................................. 10-1 REFERENCES ........................................................................................ 11-1 2025 URBAN WATER MANAGEMENT PLAN
CHAPTER 5
Decreased Table 5-1: Baseline and Targets Summary From SB X 7-7 Verification Form and 2020 Table 5-2: 2020 Compliance From SB X 7-7 2020 Compliance Form from 2020 have been removed and a new Table 5-1 Retail: SB X7-7 2020 Target Progress table is included to report the progress in meeting the urban water use target from 2020.
CHAPTER 6
Decreased Table 6-1: Wholesale: Groundwater Volume Pumped has now been made mandatory.
CHAPTER 7
Decreased Table 7-1: Basis of Water Year Data (Reliability Assessment) is now optional for both Retail and Wholesale.
Increased Table 7-2: Normal Year Supply and Use Comparison, Table 7-3: Single Dry Year Supply and Demand Comparison, Table 7-4: Five Consecutive Dry Years Supply and Demand Comparison and Table 7-5: Five-Year Drought Risk Assessment for both Retail and Wholesale have now an optional section to provide WSCP supply augmentation benefit, WSCP water use reduction savings and revised surplus/shortfall over the next 20 years, in five-year increments.
CHAPTER 8
Decreased Table 8-1: Cross-reference for Standard vs Supplier Shortage Levels is now a modified table with no entry for describing the shortage response actions and new columns to list the supplier's own shortage levels (if these differ from the standard shortage levels) and corresponding percent shortage ranges.
TOP 10 Changes anticipated in the 2025 UWMP Guidebook
Based on a detailed side-by-side comparison, we have identified 30 changes between the 2020 and 2025 UWMP tables.
The UWMP Table of Contents below calls out the top 10 changes that either increase or decrease the anticipated level of effort.
Potential triggers that would warrant a
WSCP update include:
☑ Changes in water supplies. For example, water
shortage contingency tiers may need to be modified
for agencies that had stopped using groundwater
in anticipation of the PFAS regulation, but have
brought their groundwater wells back online since the
publication of the 2020 UWMP.
☑ Changes in Metropolitan Water District of Southern
California's (MET's) shortage triggers.
☑ Updates to an agency’s Hazard Mitigation Plan
or Climate Action Plans to ensure consistency and
avoid conflict in drought and other system vulnerability response actions.
☑ Updates to an agency’s Communication Protocols
following the drought in 2021/22 and recent wildfires.
Based on these draft tables released by DWR, we believe that the top three changes are:
1. C
hapter 8: The Water Supply Shortage Levels are now standardized to 6 levels and do not require details on response actions anymore. The currently adopted versions of the WSCPs are now considered acceptable. However, if MWDOC or any of the PAs wants to make any changes, then an update and recertification process will be needed (refer to potential triggers at right).
2. C
hapter 4: The projection of Passive Water Conservation Savings is a new optional table that could require some extensive analysis to estimate water savings from already adopted and/or anticipated changes to plumbing codes and regulations.
3. C
hapter 4: Progress towards the 2028 Water Loss Performance Standard is a new table to report on whether a retail agency has met the new distribution system loss performance standard enacted by the California State Water Resources Control Board.
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11 CAROLLO / PROPOSAL / JUL Y 2025
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PREPARATION FOR ORANGE COUNTY WATER AGENCIES
Carollo is currently working on the 2025 UWMP for
the City of San Diego. With the first draft of the UWMP planned for the end of May 2025, we have built off the
comprehensive 2020 UWMP (prepared by CDM Smith)
and developed the plan in accordance with the 2020
Guidebook, while tracking/flagging potential changes
identified through our connections with parties
involved in the 2025 Guidebook development.
In parallel, we have compiled, reviewed, and organized
the City’s data and information sources such that
when the 2025 Guidebook is released, we will be
able to quickly generate the Draft UWMP by linking
our spreadsheet information to new table formats and
word chapters (see page 14). The remaining gaps will
the directly inform the additional information needs to meet all 2025 Guidebook requirements.
San Diego 2025 UWMP
Based on our experience from previous guidebook
updates since our involvement in the 2005 UWMP
cycle, and our ongoing work on the 2025 UWMP for
San Diego, our team has concluded that the changes
for the 2025 UWMP cycle are much less substantive
than in previous cycles. As a result, we understand
most of the work effort will involve updating information and tables, rather than new types of analysis or major
narrative overhauls like in 2020.
Due to the large number of UWMPs that need to
be prepared in parallel within the 11-month project
duration per the timeline in the RFP, we understand
that a key challenge of this project is centered
around organization.
It will be critical to streamline data gathering,
coordination with member agencies, and the
preparation and reviews of the deliverables. To meet
this challenge, MWDOC needs an experienced team
that has gone down this road before. Our team brings
this specific experience through Shivani Shrotriya, who worked with Sarina Sriboonlue for MWDOC while at
Arcadis in the preparation of 22 UWMPs during the
2020 UWMP cycle.
Lastly, we also understand that the key objective of
most of your participating member agencies is to
“check the box” and get this regulatory requirement
completed and be eligible for state funding programs.
It is our job as the consulting team to deliver these
2025 UWMPs with minimal effort from your member
agencies, while getting all the tables and information
accurately updated that meet the 2025 UWMP
Guidebook requirements and extend the planning
horizon to 2050 such that these Plans can also be
used for future Water Supply Assessment until the
2030 UWMP cycle.
Our Tailored Approach to Project Success
We have developed a tailored project approach that meets the critical success factors of this project, namely:
1 Efficient and On-Time Project Delivery
2 Streamlined Data Management and Organization
3 Sound Quality Control that Promotes Smooth DWR Approval Each of these approach elements are described in more detail on the following three pages.
Our ongoing work on the San Diego 2025 UWMP has
resulted in proactive and efficient methods to quickly
incorporate anticipated guidebook changes once released.
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PREPARATION FOR ORANGE COUNTY WATER AGENCIES
Project Approach
PILOT PHASE PRODUCTION
PHASE DELIVERY PHASE
MWDOC, OCWD &
PAs Data2020 UWMPs Prepopulated
DWR Tables (≈20x)
Virtual Meetings with
Pilot Agency
2025 UWMP
Template (1x)
Refine Common
Text by PA Group
Draft 2025
UWMP
Carollo Review With
DWR Checklist
MWDOC &
PA Reviews
Notifications
Public Review
Final Draft
2025 UWMPS
Final
2025 UWMPS
Adoption &
DWR Submittals
Virtual 1:1
Meetings (≈20x)
2025 UWMP
Templates (≈20x)
Internal Draft
2025 UWMPs
20MWDOC0525pf6-UploadFlow2.ai
Chapter Chapter Leads
1 - Introduction Mayra Lara
2 - UWMP Preparation Mayra Lara
3 - System Description Becky Gates
4 - Water Use Characterization Nicola Fontaine
5 - Conservation Targets Tess Kretschmann
6 - Water Supply Characterizations Brian Shepard
7 - Water Service Reliability and Drought Risk Assessments Andria Loutsch 8 - Water Shortage Contingency Planning Bill Fernandez
9 - Demand Management Measures Nicki Powell
10 - Plan Adoption Mayra Lara
Our proven delivery process with a pilot phase and
dedicated chapter leads will result in on-time project
delivery of 20+ UWMPs by DWR's deadline.
1 Efficient and On-Time Project Delivery
Leveraging the knowledge and experience from our proposed project engineer, Shivani Shrotriya, who worked on the successful delivery of your 2020 UWMPs, we prepared the flowchart shown below to visually display the steps we envision for the efficient preparation of likely more than 20 2025 UWMPs.
The 2025 UWMP development process will first be piloted with one PA. Although the pilot approach takes time in a tight schedule, we have accounted for this in our overall schedule (see page 18). We advise taking this more cautious approach, so we can repeat and accelerate the project delivery process for the remaining UWMPs with confidence. In this way we Plan the Work so we can then Work the Plan.
This pilot could be completed with the City of Buena Park like in 2020, or another agency may be selected by MWDOC as desired. To take full advantage of the piloting phase, it will be important to use an agency that uses both groundwater and imported water such that the common narrative updates for these water supplies can be used for all UWMPs that need to describe these same water supply sources.
For example, the impact of new PFAS regulations and changes in water reuse with the Groundwater Replenishment System Phase 3 expansion in 2023 will need to be incorporated consistently for all respective member agencies.
Upon completion of the pilot phase, the delivery process will be refined as needed before being replicated for the 2025 UWMPs of MWDOC and all PAs simultaneously. The three key takeaways of our efficient project delivery process shown in the flowchart below are:
1. P
repopulated UWMP Tables: Before we meet with any of
the member agencies, we will combine the information from the 2020 UWMPs, water supply and demand information from MWDOC and online sources. This will allow us to make tailored data requests for each Participating Agency, reducing their data gathering time and effort as much as possible . The tables will be reviewed in the 1:1 meetings and updated information will be directly linked to tables in the 2025 UWMP documents (see sidebar on page 14).
2. D
edicated Chapter Leads: As shown in the flowchart, we have dedicated chapter leads (dedicated UWMP leads) assigned who will work in assembly line style to produce their respective chapters for the 20-ish UWMPs. Only chapters 1, 2, and 10 are combined because of the limited content and preparation timeline. Through repetition, this enhances efficiency and promotes consistency for all common narrative content.
3. E
arly DWR Checklist Review: Each of our three technical
advisors has a clear responsibility (UWMP, WSCP, and DWR reviews). We will conduct the DWR Checklist review prior to the Draft UWMP delivery to verify completeness. This avoids surprises, the need for additional meetings, and potential delays.
Our UWMP delivery process with a pilot phase and dedicated chapter leads is a proven process that will result in on-time project delivery.
*PA = Participating Agency;
*Refer to Schedule (pg 18) for identification of Groups *
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PREPARATION FOR ORANGE COUNTY WATER AGENCIES
Carollo will host and manage all the data and documents in an organized manner, such that MWDOC and the participating agencies only have to focus on providing raw data and conducting reviews. It is our job to make it easy for you!
20MWDOC0525P-Fig1
200+
PROJECTS
96%
OF THE MWDOC
MEMBER AGENCIES
IN THE LAST
10 YEARS
2 Streamlined Data Management and Organization
Despite the anticipated relatively minor changes in the 2025 UWMP Guidebook compared to the changes between 2015 and 2020, the preparation of likely more than 20 UWMPs in 11 months with multiple revisions in each remains a big undertaking. This is especially true when it comes to data and document management. In addition to the volume of files, the security of the information must be considered. It is therefore critical to apply the principal “Plan the Work, Work the Plan”.
The Carollo team is familiar with nearly all
players in MWDOC’s service area having
collectively delivered more than 200 projects
for the PAs in just the last decade. We will
leverage our institutional knowledge and
relationships in the 2025 UWMP updates.
The three key elements and benefits of how the Carollo team will streamline data management and organization are as follows:
1. S
ecure SharePoint Site: Carollo will set up and
host a project SharePoint Site to manage all project
files from start to finish. At the end of the project,
files can be transferred back in a single zip file to
MWDOC and the respective agencies, as desired.
As depicted in the graphic below, we propose using
dedicated locked channels for MWDOC and each of
the participating member agencies. These channels
can be used to securely upload and download files
by approved members. Public and non-sensitive
information will be stored in an open shared folder
to avoid unnecessary duplication of data. For
example, the 2025 UWMP Guidebook and Water
Use Efficiency reports can be saved in the shared
folder for easy reference.
2. C
onsistent Folder Structures: We will work with
MWDOC’s project manager at the start of the
project to review and refine our draft proposed
folder structure that will be used for all UWMPs.
This makes it easy for all team members to quickly
find the right files for any member agency, which
enhances efficiency and allows support staff to
quickly ramp up during peak production periods.
3. F
ile Naming Protocol: A document naming protocol
will be launched at the kickoff meeting so that all
data, spreadsheets, chapters, UWMP versions, and
comment logs are kept in the correct folders and
with the correct file name extensions. This avoids
version control issues and potential duplicate work.
Last, but not least, we understand that it is the
consultant’s role to make the data gathering and 2025
UWMP preparation as easy as possible. As members
of our team have not only worked on the 2020 UWMPs
but also completed 200+ projects for all but one of
your member agencies, we bring exceptionally strong
relationships in your entire service area. Our personal and working relationships will help with data gathering and result in efficient project delivery.
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PREPARATION FOR ORANGE COUNTY WATER AGENCIES
3 Sound Quality Control that Promotes Smooth DWR Approval Quality control is clearly important on any project we deliver. The unique project elements that make a robust and well-thought-out quality control and quality assurance (QAQC) process extra critical for this project are:
T
he accelerated timeline of 11 months;
A r
egulatory deadline that is truly fixed; and
T
he simultaneous preparation of 20-ish plans that all roughly follow the same timeline, creating “waves” of deliverables and subsequent reviews.
To address the challenge of the “waves” of internal reviews, we plan to take a 2-pronged approach:
1. S
taggered UWMP Delivery Schedule. We have
separated the anticipated participating member
agencies into four (4) groups based on their
respective supply mix complexity. The delivery
of the Draft, Final Draft, and Final UWMPs in each
group are staggered by 1 week to phase both
production and reviews. In addition, this allows
more time to complete the more complicated plans
and accelerates the UWMP of member agencies
with fewer supplies and less complexity. The group
allocations are consistent with Attachment A of the
RFP and are shown on the project schedule on
page 18.
2. D
edicated Technical Advisory Roles: As shown in
our organization chart on page 2 we have included
three technical advisors on our team. The advisors
are not involved in the day-to-day project activities
or meetings to maintain a truly independent review
perspective. Each advisor has a unique and clearly
defined responsibility as follows:
Dan Rodrigo: Conduct detailed review of
narrative, numbers, and calculations of all
Draft and Final Draft, and Final UWMPs.
Assure consistency with MWDOC’s Water
Reliability Study.
Michelle Maddaus: Conduct detailed review
of narrative, numbers, and calculations of all
Draft and Final Draft, and Final WSCPs.
Jessica Fritsche: Conduct comprehensive
review of the Final Draft and Final UWMPs
and WSCPs from the DWR perspective, using
the DWR checklist.
In addition, we plan to employ available document
processing tools by setting up all the 2025 UWMP
word documents such that the tables in the MS Word
files are automatically linked to the corresponding
master MS Excel workbook. As the UWMP tables
are the core of these plans, we will be using the MS
Excel workbooks as the master data repository from
start to finish. We can then change numbers in excel
when we get new information from a report or during
the 1:1 meetings with the member agencies, and that
automatically updates the corresponding report tables.
Similarly, we will link common text narratives in a
master word document (e.g. about the project Basin
Pumping Percentage with the Final GWRS Expansion)
to the word documents of the applicable member
agencies. The automatic updates via linked tables
and common text improves efficiency, accuracy, and
consistency between the various UWMPs.
Smart Links Improve Efficiency,
Accuracy, and Consistency
DWR Tables
UWMP Chapters
and TablesLinked Tables
20MWDOC0525pf-1-efficiency and accuracy.ai
Common Text
Common Text
Automatic updates via linked tables and common text
improves efficiency, accuracy, and consistency.
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PREPARATION FOR ORANGE COUNTY WATER AGENCIES
Scope of Work
Task 1: Project Management
This task includes effort to communicate and
coordinate with MWDOC and all the Participating
Agencies on project issues and project status, maintain the project schedule, and complete monthly invoices
and progress reports. Our quality control measures will be conducted under this task as well.
Task 1A - Meetings
We have scoped the following meetings:
O
ne 1-hour kickoff meeting with MWDOC.
O
ne 1-hour kickoff meeting with all Participating
Agencies (PA).
O
ne 1:1 meeting with each individual PAs for UWMP.
3
0-minute biweekly check-in meetings with
MWDOC’s PM.
3
0-minute biweekly consultant team check-in
meetings.
Task 1B - Invoicing and Progress Reporting
This task includes invoicing and creating monthly
progress reports to describe accomplishments for
the month and activities planned for the next month.
Invoices will include a budget tracker table that provides budget spent, budget remaining, and percent complete
by PA and for the overall project.
Task 1C – Quality Control
Carollo will follow a rigorous quality control process.
Before the project begins, the project manager will
prepare a project checklist. The checklist outlines
key project steps and guides the team on quality
management requirements. The checklist helps confirm
that the project follows our quality management
procedures.
As a minimum, quality management milestones are:
W
ork Plan. A work plan will be developed to
establish the work sequence effort, when work
needs to occur within the project schedule, meeting
times, discussion topics at the meetings, key
decisions that need to be made, and the project
deliverables.
P
roject Management Plan (PMP). The PMP will
include lines of communication, schedule, scope,
budget, staffing plan, and special requirements.
The project management plan will be distributed to
the entire project team and include quality review
assignments by person, deliverable, and review
period dates based on the kickoff meeting schedule.
I
ndependent Final Checks. Senior technical
advisors, who are not involved in the project
activities or meetings, will conduct independent
technical review of the final draft and final
deliverables using Carollo’s “redlining” checking
procedures as well as DWRs formal UWMP Checklist.
Task 1D - Data Management and Organization
Carollo will a setup secure SharePoint site with a
logical folder structure to facilitate easy data sharing and deliverables reviews throughout the project. This
will include secure folders for MWDOC and each PA,
as well as an open shared folder. All raw data, UWMP
spreadsheets, meeting materials, and UWMP document
files will be stored in their respective folders.
Key Assumptions
A ll meetings will be virtual.
1
1-month project duration (8/1/2025 – 7/1/2026).
U
p to 20 bi-weekly check-in calls with MWDOC,
considering holidays and review times.
M
WDOC will provide a contact list of all team
members from MWDOC and the PAs that need
access to the SharePoint Site.
Key Deliverables
M eeting agenda, PowerPoint presentation, and
notes for both kickoff meetings (2x).
M
eeting agenda and summary of action items for
each 1:1 meeting with the PAs.
M
onthly invoice, budget tracker, and progress
report (11).
M
aster Action and Decision Item log with ongoing
updates.
Task 2: Data Collection and
Information Review
Carollo will make use of the 2020 UWMPs, where
possible. Carollo will access the 2020 UWMPs and
previous water loss audits and Urban Water Use
Objective Reports from the DWR’s Water Use Efficiency
(WUE) Data Portal website. Carollo will also request the following documents from MWDOC for review:
M
etropolitan’s 2025 UWMP draft.
2
025 Orange County Water Agencies Demand
Forecast by agency.
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2 025 Orange County Water Agencies Demand
Forecast Technical Memorandum.
M
WDOC’s 2022 The Economic Impacts of Water
Shortages on Orange County Report.
2
025 Orange County Water and Wastewater Multi-
Jurisdictional Local Hazard Mitigation Plan (MJHMP)
with each PA’s annex.
M
WDOC’s water use efficiency programs
information, including activities related to Making
Conservation a California Way of Life framework and
Urban Water Use Objective compliance approaches.
M
WDOC’s water loss control programs information,
including leak detection activities summaries for
each PA that participates in this program.
Key Assumptions
M WDOC will provide the following files in native
format for both MWDOC and all PAs:
» 2
020 UWMP report files in MS Word.
» 2
020 UWMP tables in MS Excel.
» 2
020 WSCP report files in Word.
» 2
020 WSCP tables in MS Excel (if optional
updates are requested).
» 2
025 UWMP demand forecasts in MS Excel
(prepared by Hazen and Sawyer).
N
ative 2020 UWMP and WSCP files will be provided
within 1 month of the NTP.
C
arollo will access relevant Orange County Water
District (OCWD) documents available through the
OCWD website. For any documents and information
not available on the OCWD website, Carollo will
include those in the data request to MWDOC
C
arollo will request additional PA-specific documents
e.g., Water Master Plans, Recycled Water Master
Plans, Hazard Mitigation Plans, etc. from the PAs to
support the preparation of the 2025 UWMPs.
Key Deliverables
P rioritized Data Request matrix in Excel with updates.
Task 3: Draft and Final Draft 2025 UWMP
Carollo will write and format all sections of the 2025
UWMPs in accordance with the CWC requirements
following the guidance from DWR’s 2025 UWMP
Guidebook once released. This includes preparation of
the reports that will allow easy uploading to DWR in the required electronic format.
Carollo will respond/revise the 2025 UWMP in case
DWR considers the submittal to be non-compliant with
the Guidebook requirements and Carollo was provided
with the necessary information to meet the Guidebook
requirements. Carollo will address the comments to
the satisfaction of the PA and DWR within 3 months of
receiving comments from DWR.
Task 3A – Draft UWMP
C arollo will prepare the Draft 2025 UWMP including
all necessary appendices and DWR tables for
MWDOC and each PA and relevant agencies for
review and comment.
C
arollo will complete the DWR UWMP Preparation
Checklist for MWDOC and each PA.
C
arollo will submit the Draft UWMP in native format
(MS Word) via posting on the project SharePoint Site.
Task 3B – Final Draft UWMP
C arollo will address all the comments received on
Draft 2025 UWMP, appendices and DWR tables to
prepare the Final Draft 2025 UWMP.
C
arollo will submit two versions of the Final Draft
UWMP in native MS Word format (one with track
changes and one clean copy with all changes
accepted).
C
arollo will create a consolidated PDF document
of the Final Draft UWMP and corresponding
attachments for public comment.
Key Assumptions
C omments on the Draft and Final Draft UWMPs will
be provided within 15 working days.
M
WDOC and each PA will provide consolidated
comments in one single document using track
changes in the native Word files.
A
ll deliverables will be submitted in electronic format
only via posting on the project SharePoint Site.
C
omments from DWR will be addressed outside the
11-month project window.
Key Deliverables
D raft 2025 UWMP.
F
inal Draft 2025 UWMPs.
Task 4: Final 2025 UWMP
As part of this task, Carollo will incorporate public
comments received during the public hearing process,
and as approved and instructed by the respective PA.
Carollo then will prepare the Final 2025 UWMP for
MWDOC and all PAs with the inclusion of Adoption
Notices. A consolidated PDF of the Final UWMP will all
appendices, along with the native files will be uploaded to the SharePoint Site such that MWDOC and PAs can
complete submittal to DWR.
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PREPARATION FOR ORANGE COUNTY WATER AGENCIES
Key Assumptions
M WDOC and all PAs will each coordinate their Public
Hearings and subsequently gather and consolidate
any public comments received.
C
arollo will receive one consolidated electronic copy
of all public comments that must be incorporated
within 2 weeks of the public hearing and no later
than June 1, 2026.
Key Deliverables
F inal 2025 UWMPs.
Optional Services
MWDOC and PAs may opt to have any of the following
services in addition to those described under Tasks 1
through 4.
Optional Task 1: In-Person Individual Meetings
Carollo will schedule and attend individual in-person
meetings with MWDOC and/or PAs. It is assumed that
these meetings would not exceed 1 hour in duration.
The fee estimate for this task represents one (1) extra meeting. MWDOC and/or PA(s) may elect to add
multiple additional in-person meetings.
Optional Task 2: Additional Virtual 1:1 Meetings
Carollo will attend one extra virtual 1:1 meeting of
up to 1 hour with MWDOC and/or PAs. It is assumed
that these meetings would take place during the
preparation of the Final Draft UWMPs. The fee estimate
for this task represents one (1) extra virtual meeting.
MWDOC and/or PA(s) may elect to add multiple
additional virtual meetings.
Optional Task 3A: Additional
Coordination (Option A)
This task can be utilized to accommodate some
additional coordination effort required for agencies that have complicated arrangements, limited staff, and/or
competing interests. For budgeting purposes, this effort is limited to approximately 10 extra labor hours and up to $2,500 per Plan.
Optional Task 3B: Additional
Coordination (Option B)
This task can be utilized to accommodate more
extensive additional coordination effort required for
agencies that have complicated arrangements, limited
staff, and/or competing interests. For budgeting
purposes, this effort is limited to approximately 20 extra labor hours and up to $5,000 per Plan.
Optional Task 4A: Ripple Effects (Option A)
This task would provide additional budget to process
minor changes that might arise from Metropolitan or
other new/changed data sources after completion of
the Draft UWMP that would require changes that ripple
through multiple tables and/or chapters. For budgeting
purposes, this effort is limited to approximately 10 hours and $2,500 per Plan.
Optional Task 4B: Ripple Effects (Option B)
This task would provide additional budget to process
more extensive changes that might arise from
Metropolitan or other new/changed data sources after
completion of the Draft UWMP that would require
changes that ripple through multiple tables and/or
chapters. For budgeting purposes, this effort is limited to approximately 20 hours.
Optional Task 5A: Water Shortage
Contingency Plan Revision (Option A)
This task can be utilized by PAs who decide to
republish their 2020 WSCP by modifying the
shortage levels and associated actions, consistent
with Chapter 8 of the 2025 UWMP. This task does
not include any WSCP modifications triggered by
changes in water supplies, MET’s shortage triggers,
Hazard Mitigation Plans, Climate Action Plans, and/
or Communication Plans. The 1:1 meeting with the PA
included in Task 1 will be used to discuss the changes
in shortage levels and actions with the PA. Optional
Task O1 or O2 can be utilized if additional meetings with the PA are warranted to complete this optional task.
Optional Task 5B: Water Shortage
Contingency Plan Revision (Option B)
This task can be utilized by PAs who decide to only
make moderate updates to their 2020 WSCP by
modifying the shortage levels and associated actions,
consistent with Chapter 8 of the 2025 UWMP. In
addition, changes in Hazard Mitigation Plans, Climate
Action Plans, and/or Communication Plans will be
incorporated in the updated WSCP. Up to one (1)
additional virtual 1:1 meetings of up to 1 hour will be held to discuss the content change with the PA.
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PREPARATION FOR ORANGE COUNTY WATER AGENCIES
Optional Task 5C: Water Shortage
Contingency Plan Revision (Option C)
This task can be utilized by PAs who decide to make
significant updates to their 2020 WSCP to incorporate
changes in water supplies, MET’s shortage triggers,
Hazard Mitigation Plans, Climate Action Plans, and/
or Communication Plans. As part of this task, the
Carollo team will revise the 2020 WSCP and revisit the
6 shortage levels or other requirements as defined
in the draft guidebook tables and consistent with
Chapter 8 of the 2025 UWMP. Up to two (2) additional
virtual 1:1 meetings of up to 1 hour will be held to discuss the content change with the PA.
Optional Task 6: Adoption Process Support
For PAs who elect this optional task, Carollo will
coordinate and prepare up to five (5) notifications for the circulation of the Final Draft UWMP that can be
circulated to the public, cities, and county. In addition, Carollo will prepare the resolution for 2025 UWMP
Adoption.
Optional Task 7A: Management/Board/
Public Hearing Presentation Template
Carollo will prepare a PowerPoint presentation template that can easily be populated with content from the
Final Draft 2025 UWMP by MWDOC or PA to conduct
a 10-minute/10-15 slide presentation to their Executive Management, Board of Directors, or General Public.
Only one (1) template will be prepared that can by
used by all agencies with clear placeholders on where
to change the agency name, logo, and which tables/
charts/content to replace on each slide.
Optional Task 7B: Management/Board/
Public Hearing Presentation
Carollo will utilize the template prepared as part of
Optional Task 7A to prepare a 10-minute PowerPoint
presentation that summarizes the 2025 UWMP and that
can be used by MWDOC or PA to present the report
to their Executive Management, Board of Directors, or
General Public. As desired, Carollo will either present at, or only attend, one Management/Board/Public
Hearing meeting as part of Optional Task 08.
Optional Task 8: Public Hearing Meeting
As part of this task, Carollo would attend the 2025
UWMP Public Hearing to provide backup and answer
any questions at the end of the public hearing process
at the meeting where the 2025 UWMP is on the
agenda for adoption. The fee estimate for this task
represents one (1) public hearing.
Optional Task 9: DWR Submittal
Carollo will submit the 2025 UWMP data to the DWR
WUE Portal online.
Optional Task 10A: 2025 UWMP 5 Hard Copies
Carollo will print and deliver up to 5 hard copies of the 2025 UWMP with appendices.
Optional Task 10B: 2025 UWMP 10 Hard Copies
Carollo will print and deliver up to 10 hard copies of the 2025 UWMP with appendices.
Optional Task 11A: Incorporate
Climate Impacts (Option A)
Carollo will review how climate change impacts
were considered in the 2025 UWMP demand
forecast developed by another consultant and
make recommendations for potentially more/less
conservative demand forecasting adjustments for
normal, dry, and/or wet years using AWWA’s guidebook
“Incorporating Climate Change Impacts into Demand
Forecasting" (AWWA, 2025). It is assumed that this
optional task would be elected by MWDOC and/or
PA(s) at the project kickoff to avoid ripple effects. The 1:1 meeting included in Task 1 would be used to discuss and decide on potential modifications of the demand
forecast numbers provided at the start of the project.
Optional Task 11B: Incorporate
Climate Impacts (Option B)
Carollo will incorporate climate change impacts in the
supply availability consistent with the assumptions
and findings of MWDOC's Water Reliability Study,
specifically as it pertains to projected imported water availability under single dry and multiple dry year
conditions. The 1:1 meeting included in Task 1 would be used to discuss and decide on potential modifications
of the demand forecast numbers provided at the start
of the project.
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PREPARATION FOR ORANGE COUNTY WATER AGENCIES
D. Project Schedule
Project Schedule
Meeting the aggressive project schedule of
11 months is one of the key project challenges.
Our team has completed many complex
planning efforts with multi-agency coordination
of similar and larger scope/scale successfully
under tight schedules. With the specialty
expertise and availability of our team, we
are committed to completing the final 2025
UWMPs by June 12, 2026 such that there
ample time for submittal to DWR by the
deadline of July 1, 2026.
The proposed project schedule is based on our
project understanding and a contract award by
August 1, 2025 as noted in the RFP. The work
effort to be completed by the Carollo team is
shown in blue bars, while the MWDOC and
participating agencies (PAs) reviews are shown
in orange. All key deliverables are shown with
white (draft) and dark blue (final) dots.
The project schedule aligns with the work plan,
our approach, and meets the timeline listed in
the RFP. This schedule is based on the following
key assumptions:
T
he project kick-off meeting with MWDOC is
held in the week of August 8, 2025.
T
he project kick-off meeting with the PAs is
held in the week of September 5.
T
he virtual bi-weekly PM meetings with
MWDOC will be held starting in the week of
August 22, 2025 through the week of
June 19, 2026.
T
he one-on-one meetings with the PAs will
be completed within a 3-week period, with
1-hour time slots per PA.
M
WDOC and PA staff will review all
deliverables within 2
weeks.
A
ll project meetings will be scheduled at the
start of the project and take place virtually
using MS Teams (or similar), unless in-person
meetings are requested by MWDOC and PAs
as part of the optional tasks.
Task Name
2025 2026
August September October November December January February March April May June July 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 1 6 11 16 1 Project Management
1A Kickoff and PA meetings
PM Check-in Calls with MWDOC
1B Invoicing and Progress Reporting
1C Quality Control
Project Management Plan
1D Data Management and Organization
2 Data Collection and Information Review
Data from MWDOC/OCWD
Data from PAs
3 Draft and Final Draft UWMP
3A Draft UWMP
MWDOC
Group 1 Agencies
Group 2 Agencies
Group 3 Agencies
Group 4 Agencies
3B Final Draft UWMP
MWDOC
Group 1 Agencies
Group 2 Agencies
Group 3 Agencies
Group 4 Agencies
4 Final 2025 UWMP
MWDOC
Group 1 Agencies
Group 2 Agencies
Group 3 Agencies
Group 4 Agencies
5 Optional Tasks
O1 In-Person Individual Meetings
O2 Second Virtual 1:1 Meeting
O3 Additional Coordination
O4 Incorporating Ripple Eff ects
O5 Water Shortage Contingency Plan Revisions
MWDOC
Group 1 Agencies
Group 2 Agencies
Group 3 Agencies
Group 4 Agencies
O6 Adoption Process Support
O7 Prepare Public Hearing Presentations
O8 Public Hearing Meetings
O9 DWR Submittals
O10 2025 UWMP Hard Copies
O11 Incorporate Climate Impacts
NTP
1 2 3 4 5 6 7 8 9 10 11
* To streamline the work eff ort and deliverables, we have grouped the UWMPs of the 22 PAs listed in the “Responses to Questions” to the RFP into 4 groups. The grouping will be fi nalized at the kickoff meeting with MWDOC based on the fi nal list of PAs. For example:
Group 1: Approximately 5 of 11 OCWD Groundwater Agencies Group 2: Approximately 6 of 11 OCWD Groundwater Agencies Group 3: Approximately 5 OCWD Groundwater Agencies with Recycled Water Group 4: Approximately 6 South County Agencies with Recycled Water & Non-OCWD Groundwater Agencies LEGEND
Work by the Carollo Team
Data Gathering/Reviews by MWDOC/PAs
1:1 Meetings with PAs
30-day Public Review/Agency Review
Kickoff meetings
PM Check-in Calls with MWDOC
Invoice number
Internal
Deliverables to MWDOC and PAs
1 1:1 mtgs
Pilot & Template
Kickoff with
MWDOC
Kickoff with PAs
DWR Submittal
Period
DWR Submittal Deadline (7/1/2026)
Thanksgiving Week
Winter Holidays
DWR Submittal
Period
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 78 20
CAROLLO / PROPOSAL / JUL Y 2025
B:\Marketing\Pursuits\Client20(OCO)\MWDOC\2025UWMP\Prop0525\Revised0725\E-Fee-rev0725 MWDOC / 2025 URBAN WATER MANAGEMENT PLAN
PREPARATION FOR ORANGE COUNTY WATER AGENCIES
E. Fee Schedule
FEE SUMMARY PROPOSAL - COST PER CATEGORY OF UWMP
UWMP Category
Minimum of
15 Agencies
More than
20 Agencies
MWDOC $74,727
Group 1 - OCWD Groundwater Agencies $41,488 $40,433
Group 2 - OCWD Groundwater Agencies with Recycled Water $44,637 $43,582 Group 3 - South Orange County Agencies with Recycled Water $47,251 $46,196 Group 4 - South Orange County Agencies without Recycled Water $42,369 $41,314 Group 5 - Non-OCWD North County Groundwater Basin Agencies $47,251 $46,196 Fee Proposal
The Fee Proposal presented herein is based on our
current understanding of the anticipated Guidebook
Changes presented in the project understanding
(page 10) and the scope of work presented on pages
15-18. It should be noted that although this is not a
technically challenging project, the combined effort
is still an extensive undertaking. This project will
involve a lot of coordination with 20+ agencies and
3 versions of each UWMP with quality control of all
60+ plans to ensure accuracy and consistency. Our
fee proposal reflects the necessary effort to ensure
smooth approval of the 2025 UWMPs by DWR, such
that MWDOC and all Participating Agencies (PAs)
maintain full eligibility for state grants and loans.
Any significant changes incorporated in the Final
2025 UWMP Guidebook and/or requests to include
optional tables, could require a change in the level of effort and budget. We look forward to the opportunity
to negotiate these changes upon notice of selection
and release of the Final Guidebook.
The table shown below summarizes our estimated
costs to complete the 2025 UWMPs by agency group
as requested in the RFP. A detailed fee estimate with
a breakdown of labor hours by task, subtask, and
team member is provided on the next page.
Our key assumptions that affect our labor estimate
for this cost proposal include:
1
1-month duration.
2
2 biweekly project management calls of
½ hour duration.
A ll meetings will take place virtually using MS
Teams or similar platform, except for in-person
meetings included in Optional Task 1.
T
o streamline data gathering and deliverable
production, all PAs will be known at the kickoff
meeting with MWDOC.
T
he virtual/in-person 1:1 coordination meetings with
each of the PAs do not exceed 1 hour.
T
he virtual 1:1 coordination calls will take place
in designated meeting blocks of 4 hours each.
MWDOC will coordinate with the PAs to get all
virtual and/or in-person meetings scheduled.
T
he PAs will deliver all requested data using the
data gathering template (in Excel) provided via the
secure project SharePoint site, setup and hosted
by Carollo.
A
ll deliverables will be delivered electronically.
Comments will be returned as a compiled set of
consolidated comments using track changes on
word documents and the comment response log
spreadsheet template provided by Carollo.
T
he optional tables and/or task items included
in the Scope of Work can be added individually
by each PA as desired, and/or modified or
supplemented with other optional task ideas as
desired by MWDOC and the PAs.
P
rinting of hard copy UWMPs are estimated to cost
$250 each, including shipping.
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 79 E. FEE SCHEDULE
21 CAROLLO / PROPOSAL / JUL Y 2025
B:\Marketing\Pursuits\Client20(OCO)\MWDOC\2025UWMP\Prop0525\Revised0725\E-Fee-rev0725 MWDOC / 2025 URBAN WATER MANAGEMENT PLAN
PREPARATION FOR ORANGE COUNTY WATER AGENCIES
CAROLLO ENGINEERS CDM SMITH MADDAUS WATER MANAGEMENT OTHER DIRECT COSTS TOTALS Task Description
Principal-in-Charge
Graham Juby
Project Manager
Inge Wiersema
Project Engineer
Anthony Cemo
QC Lead
Jessica Fritsche
Chapter 4 Lead
Nicola Fontaine
Chapter Lead and
Document Support
Myra Lara
Chapter 3 Lead
Becky Gates
Administrative
Support
UWMP QC Lead
Dan Rodrigo
Chapter 6 Lead
Brian Shepard
Chapter 7 Lead
Andria Loutsch
Chapter 8 Lead
Bill Fernandez
WSCP Lead
Bill Fernandez
Administrative
Support
WSCP QC Lead
Michelle Maddaus
Chapter 5 Lead
Tess Kretschmann
Chapter 9 Lead
Nicki Powell
WSCP Ch 3 Lead
Nicki Powell
WSCP Ch 1/2/4 Lead
Victoria Bravo
Subconsultant
Markups (5%)
PECE*
Travel, Printing,
Miscellaneous
Total ODCs*
Labor Hours
Fee Estimate
Hourly Rates ($/hr) $350 $350 $225 $285 $225 $175 $200 $150 $340 $165 $250 $240 $240 $165 $340 $240 $165 $165 $135 5% $15.00 Task 1 - Project Management 8 40 85 4 0 61 0 2 15 12 8 3 0 11 4 11 11 0 11 $946 $3,000 $- $3,946 286 $70,901 Kickoff with MWDOC 1 2 5 0 0 4 0 1 1 0 0 0 0 0 1 0 0 0 0 $34 $195 $- $229 15 $3,934 Kickoff with all PAs 1 2 5 0 0 4 0 1 1 1 0 0 0 0 1 0 0 0 0 $42 $195 $- $237 16 $4,107 1:1 Meeting with Individual PAs 0 0 2 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $60 $- $60 4 $860 Internal Biweekly Meetings 0 11 11 0 0 11 0 0 0 11 8 3 0 0 0 0 11 0 0 $318 $495 $- $813 66 $15,413 Biweekly PM Checkins with MWDOC 0 11 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $330 $- $330 22 $6,655 Task 1B - Invoicing and Progress Reporting 6 11 11 0 0 0 0 0 11 0 0 0 0 11 0 11 0 0 11 $484 $420 $- $904 72 $19,009 Task 1C - Quality Control per UWMP 0 0 0 4 0 0 0 0 2 0 0 0 0 0 2 0 0 0 0 $68 $60 $- $128 8 $2,628 Task 1D - Data Management and Organization 0 3 40 0 0 40 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $1,245 $- $1,245 83 $18,295 Task 2 - Data Collection and Review (per UWMP) 0 0 4 0 2 0 2 0 0 2 2 0 0 0 0 0 0 0 0 $42 $120 $- $162 12 $2,742 Task 3 - Draft and Final UWMP - MWDOC 0 6 52 0 28 8 6 44 4 28 28 16 0 0 4 6 8 0 0 $1,047 $2,160 $- $3,207 238 $53,447 Develop Pilot Template 0 2 40 0 16 0 0 32 4 4 4 4 0 0 4 0 0 0 0 $267 $1,350 $- $1,617 110 $25,057 Task 3A - Draft UWMP 0 2 8 0 8 4 4 8 0 16 16 8 0 0 0 4 6 0 0 $526 $510 $- $1,036 84 $18,546 T
ask 3B - Final Draft UWMP 0 2 4 0 4 4 2 4 0 8 8 4 0 0 0 2 2 0 0 $255 $300 $- $555 44 $9,845 Task 3 - Draft and Final UWMP - Group 1 Agencies 0 4 10 0 6 6 6 12 0 20 12 6 0 0 0 6 8 0 0 $525 $660 $- $1,185 96 $20,735 Task 3A - Draft UWMP 0 2 6 0 4 4 4 8 0 12 8 4 0 0 0 4 6 0 0 $345 $420 $- $765 62 $13,305 Task 3B - Final Draft UWMP 0 2 4 0 2 2 2 4 0 8 4 2 0 0 0 2 2 0 0 $181 $240 $- $421 34 $7,431 Task 3 - Draft and Final UWMP - Group 2 Agencies 0 4 10 0 14 6 6 12 0 18 18 6 0 0 0 6 8 0 0 $584 $780 $- $1,364 108 $23,884 Task 3A - Draft UWMP 0 2 6 0 8 4 4 8 0 12 12 4 0 0 0 4 6 0 0 $395 $480 $- $875 70 $15,315 Task 3B - Final Draft UWMP 0 2 4 0 6 2 2 4 0 6 6 2 0 0 0 2 2 0 0 $189 $300 $- $489 38 $8,569 Task 3 - Draft and Final UWMP - Group 3 Agencies 0 4 10 0 14 6 6 12 0 24 24 6 0 0 0 6 8 0 0 $708 $780 $- $1,488 120 $26,498 Task 3A - Draft UWMP 0 2 6 0 8 4 4 8 0 16 16 4 0 0 0 4 6 0 0 $478 $480 $- $958 78 $17,058 Task 3B - Final Draft UWMP 0 2 4 0 6 2 2 4 0 8 8 2 0 0 0 2 2 0 0 $231 $300 $- $531 42 $9,441 Task 3 - Draft and Final UWMP - Group 4 Agencies 0 4 10 0 10 6 6 12 0 15 15 6 0 0 0 6 8 0 0 $521 $720 $- $1,241 98 $21,616 Task 3A - Draft UWMP 0 2 6 0 6 4 4 8 0 10 10 4 0 0 0 4 6 0 0 $353 $450 $- $803 64 $13,963 Task 3B - Final Draft UWMP 0 2 4 0 4 2 2 4 0 5 5 2 0 0 0 2 2 0 0 $168 $270 $- $438 34 $7,653 Task 3 - Draft and Final UWMP - Group 5 Agencies 0 4 10 0 14 6 6 12 0 24 24 6 0 0 0 6 8 0 0 $708 $780 $- $1,488 120 $26,498 Task 3A - Draft UWMP 0 2 6 0 8 4 4 8 0 16 16 4 0 0 0 4 6 0 0 $478 $480 $- $958 78 $17 ,058 Task 3B - Final Draft UWMP 0 2 4 0 6 2 2 4 0 8 8 2 0 0 0 2 2 0 0 $231 $300 $- $531 42 $9,441 Task 4 - Final 2025 UWMP - MWDOC 0 2 4 0 2 4 2 8 0 6 4 2 0 0 0 2 0 0 0 $148 $330 $- $478 36 $7,778 Task 4 - Final 2025 UWMP - Group 1 Agencies 0 2 4 0 2 2 2 6 0 4 2 2 0 0 0 2 0 0 0 $106 $270 $- $376 28 $6,196 Task 4 - Final 2025 UWMP - Group 2 Agencies 0 2 4 0 2 2 2 6 0 4 2 2 0 0 0 2 0 0 0 $106 $270 $- $376 28 $6,196 Task 4 - Final 2025 UWMP - Group 3 Agencies 0 2 4 0 2 2 2 6 0 4 2 2 0 0 0 2 0 0 0 $106 $270 $- $376 28 $6,196 Task 4 - Final 2025 UWMP - Group 4 Agencies 0 2 4 0 2 2 2 6 0 4 2 2 0 0 0 2 0 0 0 $106 $270 $- $376 28 $6,196 Task 4 - Final 2025 UWMP - Group 5 Agencies 0 2 4 0 2 2 2 6 0 4 2 2 0 0 0 2 0 0 0 $106 $270 $- $376 28 $6,196 * ODCs include $15.00 per labor hour Project Equipment and Communication Expense (PECE).
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 80 E. FEE SCHEDULE
22 CAROLLO / PROPOSAL / JUL Y 2025
B:\Marketing\Pursuits\Client20(OCO)\MWDOC\2025UWMP\Prop0525\Revised0725\E-Fee-rev0725 MWDOC / 2025 URBAN WATER MANAGEMENT PLAN
PREPARATION FOR ORANGE COUNTY WATER AGENCIES
CAROLLO ENGINEERS CDM SMITH MADDAUS WATER MANAGEMENT OTHER DIRECT COSTS TOTALS Task Description
Principal-in-Charge
Graham Juby
Project Manager
Inge Wiersema
Project Engineer
Anthony Cemo
QC Lead
Jessica Fritsche
Chapter 4 Lead
Nicola Fontaine
Chapter Lead and
Document Support
Myra Lara
Chapter 3 Lead
Becky Gates
Administrative
Support
UWMP QC Lead
Dan Rodrigo
Chapter 6 Lead
Brian Shepard
Chapter 7 Lead
Andria Loutsch
Chapter 8 Lead
Bill Fernandez
WSCP Lead
Bill Fernandez
Administrative
Support
WSCP QC Lead
Michelle Maddaus
Chapter 5 Lead
Tess Kretschmann
Chapter 9 Lead
Nicki Powell
WSCP Ch 3 Lead
Nicki Powell
WSCP Ch 1/2/4 Lead
Victoria Bravo
Subconsultant
Markups (5%)
PECE*
Travel, Printing,
Miscellaneous
Total ODCs*
Labor Hours
Fee Estimate
Optional Tasks
Task O1: In-Person Individual Meetings ($/mtg) 0 4 0 0 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $150 $100 $250 10 $2,700 Task O2: Additional Virtual 1:1 Meeting 0 0 2 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $60 $0 $60 4 $860 Task O3A: Additional Coordination (Option A) 0 2 2 0 1 1 0 0 0 1 1 0 0 0 0 1 0 0 0 $33 $90 $172 $295 9 $2,500 Task O3B: Additional Coordination (Option B) 0 4 4 0 2 2 2 1 0 1 1 1 0 0 0 1 1 0 0 $53 $225 $12 $290 20 $5,000 Task O4A: Incorporating Ripple Effects (Option A) 0 2 2 0 1 1 0 1 0 1 1 0 0 0 0 1 0 0 0 $33 $105 $7 $145 10 $2,500 Task O4B: Incorporating Ripple Effects (Option B) 0 4 4 0 2 2 2 4 0 1 1 1 0 0 0 1 1 0 0 $53 $270 $12 $335 23 $5,495 Task O5A: WSCP Revision (Option A) 0 1 1 0 0 0 0 8 0 0 0 0 2 0 1 0 0 12 0 $140 $150 $0 $290 25 $4,865 Task O5B: WSCP Revision (Option B) 0 1 1 0 0 0 0 8 0 0 0 0 4 0 2 0 0 16 12 $295 $150 $0 $445 48 $8,120 Task O5C: WSCP Revision (Option C) 0 2 4 2 0 0 0 8 2 0 0 0 12 0 4 0 0 20 24 $573 $240 $0 $813 78 $15,643 Task O6: Adoption Process Support 0 2 4 0 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $150 $0 $150 10 $2,450 Task O7A: Public Hearing Presentation Template 0 2 2 0 0 2 0 1 0 0 0 0 0 0 0 0 0 0 0 $0 $105 $0 $105 7 $1,755 Task O7B: Management/Board/Public Hearing
Presentation 0 0 2 0 0 2 0 1 0 1 0 0 0 0 0 0 1 0 0 $17 $75 $0 $92 7 $1,372 Task O8: Public Hearing Meetings ($/mtg) 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $60 $100 $160 4 $1,560 Task O9: DWR Submittal 0 1 1 0 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $90 $0 $90 6 $1,365 Task O10A: 2025 UWMP 5 Hard Copies 0 2 0 0 0 2 0 1 0 0 0 0 0 0 0 0 0 0 0 $0 $75 $1,250 $1,325 5 $2,525 Task O10B: 2025 UWMP 10 Hard Copies 0 2 0 0 0 2 0 1 0 0 0 0 0 0 0 0 0 0 0 $0 $75 $2,500 $2, 575 5 $3,775 Task 011A: Incorporate Climate Impacts (Option A) 0 2 2 4 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $180 $15 $195 12 $3, 385 Task 011B: Incorporate Climate Impacts (Option B) 0 2 4 0 0 0 0 0 2 16 4 0 0 0 0 0 0 0 0 $216 $90 $15 $321 28 $6,241 * ODCs include $15.00 per labor hour Project Equipment and Communication Expense (PECE).
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 81 Exhibit B-2
Cost Summary
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 82 Budget Groupings of AgenciesBase Price
Task O1:In-Person Individual Meetings ($/mtg)Task O2:Additional Virtual 1:1 MeetingTask O3A:Additional Coordination (Option A) Task O3B:Additional Coordination (Option B) Task O4A:Incoporating Ripple Effects (Option A) Task O4B:Incoporating Ripple Effects (Option B) Task O5A:Water Shortage Contingency Plan (WSCP) Revision (Option A) Task O5B:Water Shortage Contingency Plan (WSCP) Revision (Option B) Task O5C:Water Shortage Contingency Plan (WSCP) Revision (Option C) Task O6:Adoption Process Support Task O7A: Public Hearing Presentation TemplateTask O7B: Management/Board/ Public Hearing Presentation Task O8:Public Hearing Meetings ($/mtg)Task O9:DWR SubmittalTask O10A:2025 UWMP 5 Hard CopiesTask O10B:2025 UWMP 10 Hard CopiesTask O11A:Incorporating Climate change Impacts (Option A)Task O11B:Incorporating Climate change Impacts (Option B) $ 2,700 $ 860 $ 2,500 $ 5,000 $ 2,500 $ 5,495 $ 4,865 $ 8,120 $ 15,643 $ 2,450 $ 1,755 $ 1,372 $ 1,560 $ 1,365 $ 2,525 $ 3,775 $ 3,385 $ 6,241 1 MWDOC $74,727 - - - - 2,500$ - - - - - 1,755$ - - 1,365$ - - - - 80,347$ 5,620$ 2 City of Buena Park $40,433 - 860$ - - 2,500$ - - 8,120$ - 2,450$ - 1,372$ 1,560$ 1,365$ 2,525$ - - - 61,185$ 20,752$ 3 City of Fullerton (not a part of MWDOC)$40,433 2,700$ 860$ 2,500$ - 2,500$ - - 8,120$ - 2,450$ - 1,372$ 1,560$ 1,365$ 2,525$ - 3,385$ - 69,770$ 29,337$ 4 City of Garden Grove $40,433 - 860$ 2,500$ - - 5,495$ - 8,120$ - 2,450$ 1,755$ 1,372$ 1,560$ 1,365$ - - - - 65,910$ 25,477$ 5 City of La Palma $40,433 - 860$ - - - - - - - - - 1,372$ - 1,365$ - - - - 44,030$ 3,597$ 6 City of Orange $40,433 - - - - - - 4,865$ - - - - - - 1,365$ - - - - 46,663$ 6,230$ 7 City of Seal Beach $40,433 - - - - - - 4,865$ - - - - 1,372$ 1,560$ 1,365$ - - - - 49,595$ 9,162$ 8 City of Tustin $40,433 - - - - - - 4,865$ - - - - - - - - - - 6,241$ 51,539$ 11,106$ 9 Yorba Linda Water District $40,433 2,700$ 860$ - - - - - 8,120$ - - 1,755$ - 1,560$ 1,365$ - - - - 56,793$ 16,360$ 10 City of Westminster $40,433 - - - - - - 4,865$ - - - - - - 1,365$ - - - - 46,663$ 6,230$ 11 East Orange County Water District*$40,433 - - - - - - 4,865$ - - 2,450$ - 1,372$ - 1,365$ - - - - 50,485$ 10,052$ 12 Huntington Beach $40,433 - 860$ - - - - - - - - - - - - - - - - 41,293$ 860$ 13 Serrano Water District* $40,433 - - - - - - 4,865$ - - 2,450$ - 1,372$ - 1,365$ - - - - 50,485$ 10,052$ 14 City of Anaheim $43,582 2,700$ 860$ - 5,000$ - 5,495$ - - 15,643$ 2,450$ 1,755$ 1,372$ 1,560$ 1,365$ - 3,775$ 3,385$ - 88,942$ 45,360$ 15 City of Fountain Valley $43,582 - 860$ - - 2,500$ - - 8,120$ - 2,450$ 1,755$ 1,372$ - 1,365$ - - - - 62,004$ 18,422$ 16 City of Newport Beach $43,582 2,700$ - - - 2,500$ - - 8,120$ - 2,450$ - 1,372$ - 1,365$ 2,525$ - - - 64,614$ 21,032$ 17 City of Santa Ana (not a part of MWDOC)$43,582 2,700$ 860$ 2,500$ - 2,500$ - - - 15,643$ 2,450$ 1,755$ 1,372$ 1,560$ 1,365$ - - 3,385$ - 79,672$ 36,090$ 18 Mesa Water District $43,582 - - - - - - 4,865$ - - - - - - 1,365$ - - - - 49,812$ 6,230$ 19 City of San Clemente $46,196 - - - - - - - 8,120$ - - - 1,372$ 1,560$ 1,365$ - - - - 58,613$ 12,417$ 20 Santa Margarita Water District $46,196 - 860$ 2,500$ - 2,500$ - - - - - - 1,372$ 1,560$ - - - 3,385$ - 58,373$ 12,177$ 21 South Coast Water District $46,196 - - - - 2,500$ - 4,865$ - - - 1,755$ 1,372$ 1,560$ 1,365$ - - 3,385$ - 62,998$ 16,802$ 22 Trabuco Canyon Water District $46,196 - - - - - - - - - 2,450$ 1,755$ - - 1,365$ 2,525$ - - - 54,291$ 8,095$ 23 Laguna Beach County Water District$41,314 - - - - - - 4,865$ - - - - 1,372$ - 1,365$ - - - - 48,916$ 7,602$ 24 City of Brea $46,196 - - - - - - - 8,120$ - 2,450$ - 1,372$ 1,560$ - 2,525$ - - - 62,223$ 16,027$ 25 City of La Habra $46,196 - 860$ - - - - - 8,120$ - 2,450$ - 1,372$ 1,560$ 1,365$ 2,525$ - - - 64,448$ 18,252$ $1,055,890 13,500$ 9,460$ 10,000$ 5,000$ 20,000$ 10,990$ 38,920$ 73,080$ 31,286$ 26,950$ 14,040$ 21,952$ 18,720$ 27,300$ 15,150$ 3,775$ 16,925$ 6,241$ 1,419,179$ 363,289$ *Optional Tasks costs for EOCWD and Serrano WD are placeholder estimates only. Pending task selections from these two agencies.
Legend Status
Contingecy Items Activated
Not Activated
Last update: 8/5/2025
Total for All Agencies
Total
Exhibit B-2
Cost Summary For Development of 2025 Urban Water Management Plans Optional Tasks and Contingency Items
Grand Total by AgencyTotal Optional/Contingency Tasks Selected MWDOC
OCWD Groundwater Agencies
OCWD Groundwater Agencies with Recycled Water
South County Agencies with Recycled Water
South County Agencies without Recycled Water
Non-OCWD Groundwater Agencies
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B 83 Budget Groupings of AgenciesBase Price
Task O1:In-Person Individual Meetings ($/mtg)Task O2:Additional Virtual 1:1 MeetingTask O3A:Additional Coordination (Option A) Task O3B:Additional Coordination (Option B) Task O4A:Incoporating Ripple Effects (Option A) Task O4B:Incoporating Ripple Effects (Option B) Task O5A:Water Shortage Contingency Plan (WSCP) Revision (Option A) Task O5B:Water Shortage Contingency Plan (WSCP) Revision (Option B) Task O5C:Water Shortage Contingency Plan (WSCP) Revision (Option C) Task O6:Adoption Process Support Task O7A: Public Hearing Presentation TemplateTask O7B: Management/Board/ Public Hearing Presentation Task O8:Public Hearing Meetings ($/mtg)Task O9:DWR SubmittalTask O10A:2025 UWMP 5 Hard CopiesTask O10B:2025 UWMP 10 Hard CopiesTask O11A:Incorporating Climate change Impacts (Option A)Task O11B:Incorporating Climate change Impacts (Option B) $ 2,700 $ 860 $ 2,500 $ 5,000 $ 2,500 $ 5,495 $ 4,865 $ 8,120 $ 15,643 $ 2,450 $ 1,755 $ 1,372 $ 1,560 $ 1,365 $ 2,525 $ 3,775 $ 3,385 $ 6,241 1 MWDOC $74,727 - - - - 2,500$ - - - - - 1,755$ - - 1,365$ - - - - 80,347$ 5,620$ 2 City of Buena Park $40,433 - 860$ - - 2,500$ - - 8,120$ - 2,450$ - 1,372$ 1,560$ 1,365$ 2,525$ - - - 61,185$ 20,752$ 3 City of Fullerton (not a part of MWDOC)$40,433 2,700$ 860$ 2,500$ - 2,500$ - - 8,120$ - 2,450$ - 1,372$ 1,560$ 1,365$ 2,525$ - 3,385$ - 69,770$ 29,337$ 4 City of Garden Grove $40,433 - 860$ 2,500$ - - 5,495$ - 8,120$ - 2,450$ 1,755$ 1,372$ 1,560$ 1,365$ - - - - 65,910$ 25,477$ 5 City of La Palma $40,433 - 860$ - - - - - - - - - 1,372$ - 1,365$ - - - - 44,030$ 3,597$ 6 City of Orange $40,433 - - - - - - 4,865$ - - - - - - 1,365$ - - - - 46,663$ 6,230$ 7 City of Seal Beach $40,433 - - - - - - 4,865$ - - - - 1,372$ 1,560$ 1,365$ - - - - 49,595$ 9,162$ 8 City of Tustin $40,433 - - - - - - 4,865$ - - - - - - - - - - 6,241$ 51,539$ 11,106$ 9 Yorba Linda Water District $40,433 2,700$ 860$ - - - - - 8,120$ - - 1,755$ - 1,560$ 1,365$ - - - - 56,793$ 16,360$ 10 City of Westminster $40,433 - - - - - - 4,865$ - - - - - - 1,365$ - - - - 46,663$ 6,230$ 11 East Orange County Water District $40,433 - 860$ - - - - 4,865$ - - - - - - 1,365$ - - - - 47,523$ 7,090$ 12 Huntington Beach $40,433 - 860$ - - - - - - - - - - - - - - - - 41,293$ 860$ 13 City of Anaheim $43,582 2,700$ 860$ - 5,000$ - 5,495$ - - 15,643$ 2,450$ 1,755$ 1,372$ 1,560$ 1,365$ - 3,775$ 3,385$ - 88,942$ 45,360$ 14 City of Fountain Valley $43,582 - 860$ - - 2,500$ - - 8,120$ - 2,450$ 1,755$ 1,372$ - 1,365$ - - - - 62,004$ 18,422$ 15 City of Newport Beach $43,582 2,700$ - - - 2,500$ - - 8,120$ - 2,450$ - 1,372$ - 1,365$ 2,525$ - - - 64,614$ 21,032$ 16 City of Santa Ana (not a part of MWDOC)$43,582 2,700$ 860$ 2,500$ - 2,500$ - - - 15,643$ 2,450$ 1,755$ 1,372$ 1,560$ 1,365$ - - 3,385$ - 79,672$ 36,090$ 17 Mesa Water District $43,582 - - - - - - 4,865$ - - - - - - 1,365$ - - - - 49,812$ 6,230$ 18 City of San Clemente $46,196 - - - - - - - 8,120$ - - - 1,372$ 1,560$ 1,365$ - - - - 58,613$ 12,417$ 19 Santa Margarita Water District $46,196 - 860$ 2,500$ - 2,500$ - - - - - - 1,372$ 1,560$ - - - 3,385$ - 58,373$ 12,177$ 20 South Coast Water District $46,196 - - - - 2,500$ - 4,865$ - - - 1,755$ 1,372$ 1,560$ 1,365$ - - 3,385$ - 62,998$ 16,802$ 21 Trabuco Canyon Water District $46,196 - - - - - - - - - 2,450$ 1,755$ - - 1,365$ 2,525$ - - - 54,291$ 8,095$ 22 Laguna Beach County Water District$41,314 - - - - - - 4,865$ - - - - 1,372$ - 1,365$ - - - - 48,916$ 7,602$ 23 City of Brea $46,196 - - - - - - - 8,120$ - 2,450$ - 1,372$ 1,560$ - 2,525$ - - - 62,223$ 16,027$ 24 City of La Habra $46,196 - 860$ - - - - - 8,120$ - 2,450$ - 1,372$ 1,560$ 1,365$ 2,525$ - - - 64,448$ 18,252$ $1,055,890 13,500$ 10,320$ 10,000$ 5,000$ 20,000$ 10,990$ 38,920$ 73,080$ 31,286$ 24,500$ 14,040$ 20,580$ 18,720$ 27,300$ 15,150$ 3,775$ 16,925$ 6,241$ 1,416,217$ 360,327$ Legend Status
Contingecy Items Activated
Not Activated
Last update: 8/7/2025
Total for All Agencies
Total
Exhibit B
Cost Summary For Development of 2025 Urban Water Management Plans Optional Tasks and Contingency Items
Grand Total by AgencyTotal Optional/Contingency Tasks Selected MWDOC
OCWD Groundwater Agencies
OCWD Groundwater Agencies with Recycled Water
South County Agencies with Recycled Water
South County Agencies without Recycled Water
Non-OCWD Groundwater Agencies
84 Item 365/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 10/14/2025
Subject: Approval of two Cost Sharing Agreements with the Municipal Water District of Orange County for Water Conservation Framework compliance planning and technical assistance. (Shared Cost: $101,890.55)(Action Item)
OBJECTIVE
To request that City Council approve two (2) cost sharing agreements with the Municipal Water District of Orange County (MWDOC) to assist the City with compliance planning and technical assistance for the Water Conservation as a California Way of Life water efficiency framework standards.
BACKGROUND
In 2018, the California State Legislature enacted two policy bills, Senate Bill (SB) 606 and Assembly Bill (AB) 1668, to establish a new foundation for long-term improvements in water conservation and drought planning through a water-budget based approach. These bills are commonly referred to as the Conservation Framework. Under this regulation, there are several components that involve the following:
Citywide Aggregate Annual Reporting on Water Use Budget through evaluation of the City’s volum etric indoor residential use, outdoor residential use and water distribution system water losses (commonly referred to as the Urban Water Use Objective).
Identifying and re -classifying Commercial, Industrial and Institutional (CII) accounts into specific c ategories (e.g. restaurants, retail services, lodging offices, etc.).
Identifying CII dedicated irrigation meters and CII mixed use meters to develop a targeted CII best management practices for water conservation.
Each component has a series of specific deadlines. The state will be evaluating overall compliance with the Urban Water Use Objective beginning January 1, 2027.
85 Item 365/2025
In 2023, MWDOC began discussing the need to retain consultant services on behalf of member agencies to provide guidance and outline the necessary steps to ensure compliance for each performance objective. This roadmap planning effort involves organizing agencies current data, identifying gaps, and creating agency specific strategies to meet program objectives. It also facilitates the ongoing cooperative efforts between water retail agencies to benefit from increased economies of scale.
DISCUSSION
For Fiscal Year (FY) 2 025-2026, MWDOC initiated a request for proposals and retained two (2) consulting firms based on competitive pricing and staffing capacity for these projects in addition to the most substantial, relevant experience. Two (2) agreements have been implemented on behalf of member agencies, of which Garden Grove is a member:
1. The Conservation Framework Technical Assistance Program (Framework TAP), which includes a customized five-year Framework Compliance Plan, annual report compilation, CII account classification, and best management practices implementation; and
2. The Meter Area Measurement Program (MAM) to perform GIS analysis of large landscape water usage calculations associated with mixed-use CII meters.
Other participating Orange County retailers in this project include:
City of Brea
City of Buena Park
City of Fountain Valley
City of Fullerton
City of Huntington Beach
City of Laguna Beach
City of La Habra
City of La Palma
City of Newport Beach
City of Orange
City of San Clemente
City of Santa Ana
City of Seal Beach
City of Tustin
City of Westminster
Laguna Beach County Water District
Moulton Niguel Water District
South Coast Water District
Trabuco Canyon Water District
Yorba Linda Water District
The City’s cost for participating in MAM is $10,466 and the cost for participating in Framework TAP is $91,424.55. This includes a program cost reduction of $17,500 from MWDOC-provided grant funds that are being offered on a first come, first served basis.
86 Item 365/2025
Due to the consultants’ specialized expertise and the need for reclassification of over 2,100 CII accounts and GIS mapping analysis of outdoor irrigation areas, City staff recommend dispensing of the bidding process pursuant to Garden Grove Municipal Code Section 2.50.060 (D) and participating in the two MWDOC cost sharing agreements to help the City meet compliance deadlines.
FINANCIAL IMPACT
There is no impact to the General Fund. The total cost for both agreements is $101,890.55.
These projects will be funded from the City’s adopted FY 2025-2026 Water Enterprise Fund budget.
RECOMMENDATION
It is recommended that City Council:
Approve dispensing of the bidding process pursuant to Garden Grove Municipal Code Section 2.50.060 (D) , a cooperative agreement with another governmental agency for a particular service;
Approve the two attached MWDOC cost sharing agreements to assist the City in compliance planning and technical assistance for Water Conservation Framework requirements, in the amount of, not to exceed $101,890.55; and
Authorize the City Manager, or designee, to execute the agreement on behalf of the City and make minor modifications as appropriate thereto.
By: Samuel Kim, P.E.
Deputy Public Works Director/
Water Services Manager
ATTACHMENT(S)
1. MWDOC Addendum 3D - Meter Area Measurements Program Agreement
2. MWDOC Addendum 3E - Conservation Framework Technical Assistance Program Agreement
87 Addendum 3D
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County's Meter Area Measurements Program
(Page 1 of 5)
Program Overview
Assembly Bill (AB) 1668 and Senate Bill (SB) 606, also known as the Making Conservation a California Way of Life Framework, or Conservation Framework, requires each Urban Water Supplier to calculate and report their Urban Water Use Objective (UWUO) and to stay within their calculated annual water budget.
The UWUO is aggregate efficient water use of:
• Indoor Residential Use (population x GPCD standard);
• Outdoor Residential Use (measurements of irrigated/irrigable area, local weather data, and a landscape efficiency factor); ·
• Outdoor Use with Dedicated Irrigation Meters (measurements of irrigated area, local weather data, and a landscape efficiency factor);
• Distribution System Water Losses;
• Approved Variances; and
• Potable Reuse Bonus.
Additionally, the Conservation Framework includes commercial, industrial, and institutional (CII) non-volumetric Performance Measures, including CII customer account classifications, thresholds for converting mixed-use CII meters (MUMs) irrigating over½ an acre of landscape to dedicated meters or in lieu technologies, CII best management practices (BMPs), and identification of and information sharing with disclosable buildings.
To assist Orange County Water Suppliers (hereafter Participant Agency or Participant Agencies), MWDOC has entered into an Agreement with Quantum Spatial, Inc., also known as NV5 Geospatial (NV5G), and arranged for Metropolitan funding and Santa Ana Watershed Project Authority (SAWPA) funding, where applicable, to provide (1) landscape area measurements (LAM) associated with dedicated irrigation meters (DIMs), which may include the creation of water efficiency budgets for dedicated landscape meter customers; (2) identification of MUMs irrigating landscapes greater than ½ acre and subject to the regulation; and (3) reconciliation of DIM and residential LAMs where areas may overlap.
Dedicated Irrigation Meter (DIM) Landscape Area Measurements (LAM) Urban Water Suppliers are responsible for measuring landscapes that are irrigated and irrigable by dedicated irrigation meters .
The method for capturing landscape areas is remote measurement. The remote method includes NV5G using 3," 4-band aerial imagery to map and measure irrigated and irrigable areas. All methodologies will result in irrigated and irrigable area measurements, following DWR's classification methodology as closely as possible. The area analysis ( corrected for slope at slopes steeper than 15 degrees) will occur using GIS software once the irrigation areas, as mapped in the final database, are confirmed as final.
The imagery source used for this project will be MWDOC-provided 3," 4-band imagery flown in Summer/Fall of 2020. If, for any reason, this imagery is unable to be used, MWDOC will direct NV5G on which source to use in its place.
NV5G will define the meter service area and meter location, if the Participant Agency does not already have current data available. NV5G will run NV5G proprietary landscape area mapping 88 Addendum 3D
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County's Meter Area Measurements Program
(Page 2 of 5)
models across each customer's meter service area. With this as the starting point for the irrigated and irrigable areas, NV5G will then 'heads-up' digitize to correct for any anomalies in the modeled output. Table 1 provides the cost structure of the services. Pricing is based on the total DIM meters . *SAWPA funding may be available to agencies located within the Santa Ana River watershed to help offset retailer costs.
Mixed-Use Meter (MUM) Landscape Area Measurements (LAM) Urban Water Suppliers are responsible for converting mixed-use CII meters irrigating over½ an acre of landscape to dedicated meters or in lieu technologies.
NV5G has developed a workflow to help the Participant Agency identify MU Ms that would likely fall under the new Conservation Framework legislation for meters that should be converted to Dedicated Irrigation Meters (DI Ms) or mediated with in-lieu technology. The workflow will build from the CII technical assistance Land Use Classification Dataset (LUCO) provided by DWR.
Table 2 provides the range of measurement costs based on the quantity of MU Ms. Pricing is based on the number of total MUM connections and the quality of the agency data used to geolocate MUMs and associate them with parcel information to identify the meters with irrigable landscape over half an acre. Geospatial Data Quality is defined as follows :
Table 2. MUM Large Landscapes - Participant Agency Quantities and Funding Quantity of Mixed-Use Existing Data Level Retailer Cost Range Meters Advanced $5,005.00
::; 2,000 Intermediate $5,720 .00
Standard $6,380.00
Advanced $5 ,005 .00
2,001 - 4 ,000 Intermediate $6 ,578 .00
Standard 8,294 .00
Advanced $5,005 .00
4,001 - 6,000 Intermediate $7,436.00
Standard $10,208.00
Advanced
> 6,000 Intermediate To Be Determined by
NV5
Standard
89 Addendum 3D
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County's Meter Area Measurements Program
(Page 3 of 5)
Definition of existing data levels:
• Advanced : Supplier has *.shp files of known CII meters . • Intermediate : Suppl ier has *.shp files or latitude/longitude locations of all meters ; NV5 needs to identify CII MUMs from other meters .
• Standard : Supplier has addresses associated with meters; NV5 needs to identify and geocode CII meters.
DIM/Residential Landscape Area Measurements (LAM) Reconc iliation Due to residential and DIM Land Use Classification Dataset (LUCO) and Landscape Area Measurements (LAM) processes happening independently, in some areas the DIM premises may overlap with the Residential parcels. This overlap can result in an inaccurate calculation of the outdoor components of the Urban Water Use Objective .
Participant Agency can choose to remove overlap from Residential parcels or the DIM parcels at the Agency level, but not at an individual parcel/premises level. Processes for this step include NV5 intersecting DIM premises and LAM parcels, identifying areas of overlap, removing overlap in favor of DIM premises or RES parcel (Agency choice) , and recalculating land class areas for premises and parcels .
Table 3 provides the range of reconciliation costs based on the quantity of DIMs.
Table 3. LAM Reconciliation - Participant Agency Quantities and Funding Quantity of DIM Meters Reconciliation Cost Range
::; 250 $1 ,636.00
251-350 $1,904.00
351-450 $2,172.00
451-650 $2,708.00
651-850 $3,245.00
851-1,000 $3,647.00
1,001-2,000 $6,329.00
In order to access NV5G's Services through MWDOC , Participant Agency must complete and sign this Addendum 30 and provide upfront co-funding as set forth below.
Election to Participate in Meter Area Measurements Program .
By completing Table 4 below or selecting to roll over the balance of any previous funding, Participant Agency hereby elects to participate in the Meter Area Measurements Program. 90 Addendum 3D
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County's Meter Area Measurements Program
(Page 4 of 5)
Participant Agency Obligations. As a condition of participation , Participant Agency understands and agrees to the following :
• Participant Agency will make reasonable efforts to assist MWDOC and NV5G with customer outreach within the Participant Agency's service area. • Participant Agency will make reasonable efforts to provide NV5G with any documentation or data required by NV5G for implementation of this Program on Participant Agency's behalf.
• Participant Agency will provide MWDOC with upfront co-funding prior to the Program commencing in Participant Agency's service area.
Participant Agency Co-Funding. Participant Agency agrees to provide co-funding for the Program in the amounts specified in the Tables below. Co-funding will be provided on a per meter basis up to the Not to Exceed funding limit. Participant Agency understands that cost calculations are based on the best available information and are subject to change:
Table 4 is to be completed by Participant Agencies enrolling in the Program for the first time and Participant Agencies needing to increase their upfront co-funding. Participant Agencies only rolling over an unspent balance do not need to complete Table 4.
Table 4. Funding Cost Sheet
Participant Agency: C;.·½ <A- 6-vciv\ &rt-,L
Cost Sheet for Selected Meter Area Measurements Program Qty of DIMs: ·2)q, I)
Qty of MUMs: '2 ; -z,o-V
Estimated Estimated
Tasks: (All tasks Agency Estimated Agency Agency
are performed by Cost Rate Costs Funding for Funding for NVS) Per Meter Fiscal Year Fiscal Year
2025-2026 2026 -2027
Dedicated Irrigation
□ $98.98 $ 0.00 $ 0.00 Meters (DIMs)
Mixed Use Meters
□ N/A ~~ 0~
(MUMs) . ,1ftt.{.,,,
DI Ms/Residential
() ~::;
Reconciliation □ N/A il,,i ,~, z, -
Estimated ~
Funding Total 't- f'D J '-1&'9 $ 0.00
91 Addendum 3D
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County's Meter Area Measurements Program
(Page 5 of 5)
Grand Total Not to Exceed
Authorized Funding for Fiscal Years 2025-2026: $ 1 V I Y: Le,~ Grand Total Not to Exceed
Authorized Funding for Fiscal Years 2026-2027: $ 0.00
Elect to Roll Over Any Remaining Balance from FY 24-25 to 25-26 □ Elect to Roll Over Any Remaining Balance from FY 25-26-to 26-27 ~ By signing below, Participant Agency understands that this is an addendum to the Water Conservation Participation Agreement between MWDOC and Participant Agency and that Participant Agency is bound by the terms and conditions of that Agreement . The Meter Area Measurements Program is a MWDOC-administered program as described in the Agreement . Participant Agency also understands and agrees that it is obligated to pay any co-funding amounts and/or optional Platform or Calculation fees, for any Services initiated during the term of this Addendum 3D, regardless of when the Service is completed.
This Addendum and funding authorization is effective as of the date signed below and continues through June 30, 2026, or until a replacement Addendum is approved and implemented by MWDOC, whichever comes first. All Program conditions and invoicing shall be pursuant to the terms of the Water Conservation Participation Agreement. Each form submitted shall include the total authorization of the Agency for the specified time period .
By signing, Participant Agency agrees to these terms.
Participant Age ncy _ _,(0"""7_·:_9----\-----"'-<}f----'--_____,,~,..___~=--___._-~=· __ Q_ __ Autllori zinfl Siv1ature Geneml Mmrnflet /Desi!l11ee Date Date received: _____ ___ Approved by
Comments:
92 Addendum 3E
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County’s Conservation Framework Technical Assistance Program
(Page 1 of 6)
Program Overview
Assembly Bill (AB) 1668 and Senate Bill (SB) 606, also known as the Making Conservation a California Way of Life Framework, or Conservation Framework, requires each Urban Water Supplier to calculate and report their Urban Water Use Objective and to stay within their calculated annual water budget. Additionally, the Conservation Framework includes commercial, industrial, and institutional (CII) non-volumetric Performance Measures including CII customer account classifications, thresholds for converting mixed CII meters to DIMs or in lieu technologies, CII best management practices (BMPs), and identification of and information sharing with disclosable buildings.
To assist Orange County Water Suppliers (hereafter Participant Agency or Participant Agencies), MWDOC has entered into an Agreement with Environmental Incentives (EI) and arranged for Metropolitan funding and United States Bureau of Reclamation (USBR) funding, where applicable, to provide technical assistance for compliance with the Conservation Framework. This Conservation Framework Technical Assistance Program (TAP) includes required tasks as well as optional tasks as outlined in this addendum. The available tasks are summarized below, including the associated price range per task.
Individual Agency costs may vary based on retailer size, number of connections, available data and/or resources, or other unique attributes. Agency-specific costs will be listed in Table 1.
In order to access EI’s Services through MWDOC, Participant Agency must complete and sign this Addendum 3E and provide upfront co-funding as set forth below.
Election to Participate in Framework Technical Assistance Program By checking the box below, _____City of Garden Grove_____ hereby Name of Participant Agency
elects to participate in the Program.
Election to Participate in Framework Technical Assistance Program ☒
Participant Agency Obligations
As a condition of participation, Participant Agency understands and agrees to the following:
● Participant Agency will make reasonable efforts to assist MWDOC and EI with gathering the information needed for fulfilling task deliverables. ● Participant Agency will be required to pay for all costs incurred through the Program.
Participant Agency Co-Funding
Participant Agency agrees to provide co-funding for the Program in the amounts specified in the Tables below. Co-funding will be provided on a per-task basis up to the Not to Exceed funding limit. Participant Agency understands that cost calculations are based on the best available information and are subject to change.
93 Addendum 3E
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County’s Conservation Framework Technical Assistance Program
(Page 2 of 6)
Tasks Overview
TASK 1 - PROGRAM MANAGEMENT
Required for participation in the Conservation Framework TAP EI’s overall Program Management internally and externally with MWDOC and the participating retailer. The Consultant will invoice MWDOC at regular intervals and provide final task completion reports, when appropriate.
Deliverables:
• MWDOC to receive regular program invoicing and associated backup reports • Final Task completion reports
Cost: 15% of costs of selected tasks (MWDOC has paid Management costs associated with the Readiness Assessment)
TASK 2 - READINESS ASSESSMENT AND ONBOARDING
This task has been completed
EI will perform a retailer-specific readiness assessment, including task recommendations and pricing, as part of the retailer onboarding process. This step will help EI and participating agency understand what areas need to be addressed and what TAP menu items will be needed at what cost.
Deliverables:
• Readiness Assessment
Cost: $5,060 (paid by MWDOC)
TASK 3A - FRAMEWORK COMPLIANCE PLAN
EI will create a customized Framework Compliance Plan that outlines (1) what the retailer needs to do to prepare for compliance and (2) what needs to be implemented to achieve the water savings necessary to comply with the Urban Water Use Objective. This task is recommended to be completed no later than 2027.
Deliverables:
• Framework Compliance Plan that addresses preparation for compliance and implementation over the next five years.
• Estimate water savings and associated device/program implementation needed to comply with objectives at required milestones.
• Estimate costs needed to comply with objectives at required milestones.
Cost Range: $25,008 –$65,870 (one-time)
94 Addendum 3E
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County’s Conservation Framework Technical Assistance Program
(Page 3 of 6)
TASK 3B - ANNUAL REPORT COMPILATION AND DATA MANAGEMENT EI will support the retailer with the submittal of the annual report to the State Water Board, including support for data management, reporting form input fields, and state data updates.
Deliverables:
• Annual Report preparation and assistance.
• Organize and manage data needed to comply with the reporting requirements of the Regulation, including State Open Data updates.
Cost Range: $5,418–$8,062 (annual)
TASK 3C - CII ACCOUNT CLASSIFICATIONS
EI will work with the retailer to classify CII customer accounts according to the Regulation requirements and create a guidance plan to keep classifications at 95% (or higher) moving forward. Classifications must be completed by June 30, 2027.
Deliverables:
• Classifications of all CII accounts.
• Guidance plan to keep classification at 95% moving forward.
Cost Range: $4,006–$5,796 (one-time)
TASK 3D - CII BEST MANAGEMENT PRACTICES (BMPS) IMPLEMENTATION PLAN EI will create a customized implementation plan mapping compliance with the Conservation Framework regulation, including the CII BMP requirements of § 974, the in-lieu technologies and accompanying BMP requirements in § 973, and disclosable buildings requirements in § 974a.
Depending on the chosen compliance path referenced in § 974(c), option 1 must be completed by June 30, 2025; or option 2 must be completed by June 30, 2027; or option 3 must be completed by June 30, 2029.
Depending on the chosen compliance path referenced in § 973(a), option 1 must be completed by June 30, 2027; or option 2 must be completed by June 30, 2029.
Deliverables:
• Retailer-specific BMP , In-Lieu Technology, and Disclosable Building Implementation Plan.
Cost Range: $16,089–$24,974 (one-time)
95 Addendum 3E
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County’s Conservation Framework Technical Assistance Program
(Page 4 of 6)
TASK 3E - MISCELLANEOUS FRAMEWORK TECHNICAL ASSISTANCE
EI will provide technical support as needed for specific issues, analyses, or one-time activities. Scope and budget to be developed with the participating agency.
Deliverables, as needed:
• Data investigation and reconciliation.
• Program planning support.
• Targeted staff training to support compliance planning and implementation.
Cost Range: $86–$349 Per Hour (as needed)
TASK 3F(a) – INTERNAL AND EXTERNAL ENGAGEMENT
EI will provide support for engagement of internal and external collaborators to ensure Task 3a-3d recommendations can be implemented effectively.
Deliverables, as needed:
• Outreach and engagement plan for key stakeholders.
• Compliance roadmaps to share with other departments and agency partners.
Cost Range: $10,670–$21,655 (as needed)
96 Addendum 3E
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County’s Conservation Framework Technical Assistance Program
(Page 5 of 6)
Table 1. FYs 2024-2026 – Conservation Framework Technical Assistance Program
Participating Agency: ____City of Garden Grove_____
Cost Sheet for Selected Conservation Framework TAP Services with Environmental Incentives
Tasks: (All tasks are
performed by Environmental
Incentives)
Estimated
Costs
MWDOC
Cost Share
Estimated
Agency Funding
for Fiscal Year
2025-2026
Estimated
Agency Funding
for Fiscal Year
2026-2027*
Task 1: Program Management**
(Required) ☒ $14,207.55 - $14,207.55
Task 2: Readiness Assessment
and Onboarding (Completed) ☒ - - - -
Task 3a: Framework Compliance
Plan ☒ $50,000 - $50,000
Task 3b: Annual Report
Compilation and Data
Management
☒ $8,062 - $8,062
Task 3c: CII Account
Classifications ☒ $5,000 $2,500 $2,500
Task 3d: CII BMPs
Implementation Plan ☒ $21,655 $15,000 $6,655
Task 3e: Miscellaneous
Framework Technical Assistance ☐ -
Task 3f(a): Internal and External
Engagement ☒ $10,000 - $10,000
Estimated
Funding Total $91,424.55 $ 0.00
*These estimates are for planning purposes only and do not authorize funding for the next fiscal year. **MWDOC will cover the $759 Program Management cost associated with the Readiness Assessment.
(1) Check the box and fill in the estimated funding for all tasks you wish to participate in (Tasks 1 and 2 are required). Leave the funding box empty for the tasks you do not wish to participate in.
(2) This Cost Sheet may be updated upon mutual consent of the parties as indicated in writing.
97 Addendum 3E
FY 24-26 Election and Authorization
For Participation in Municipal Water District of Orange County’s Conservation Framework Technical Assistance Program
(Page 6 of 6)
Grand Total Not to Exceed
Authorized Funding for Fiscal Years 2025-2026: $91,424.55
Future Estimate for Planning Purposes Only
Estimated Funding for Fiscal Years 2026-2027: $ 0.00
Elect to Roll Over Remaining Balance from FY 25-26 to 26-27 ☐
By signing below, Participant Agency understands that this is an addendum to the Water Conservation Participation Agreement between MWDOC and Participating Agency and that Participating Agency is bound by the terms and conditions of that Agreement. The Conservation Framework Technical Assistance Program is a MWDOC-Administered Program as described in the Agreement. Participant Agency also understands and agrees that it is obligated to pay any co-funding amounts for any Services initiated during the term of this Addendum 3E, regardless of when the Service is completed.
This Addendum and funding authorization is effective as of the date signed below and continues through June 30, 2026, or until a replacement Addendum is approved and implemented by MWDOC, whichever comes first. All Program conditions and invoicing shall be pursuant to the terms of the Water Conservation Participation Agreement. Each form submitted shall include the total authorization of the Agency for the specified time period.
By signing, Participant Agency agrees to these terms.
Participant Agency: City of Garden Grove
Authorizing Signature General Manager /Designee Date
Date received: _____________________ Approved by _____________________ Comments:
98 Item 370/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Chief El-Farra
Dept:
City Manager Dept: Police
Date: 10/14/2025
Subject: Approval to participate in the Fiscal Year 2025-2026 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP). (Action Item)
OBJECTIVE
To obtain City Council authorization to participate in the Fiscal Year 2025-26 Selective Traffic Enforcement Program (STEP) Grant through the California Office of Traffic Safety (OTS).
Through the proposed grant, the City is eligible to receive $335,000 in state funds to purchase equipment, and implement DUI/CDL Checkpoints and Selective Traffic Enforcement Operations.
BACKGROUND
The California Office of Traffic Safety awards grants to local law enforcement agencies for enforcement and education purposes. The mission of the California Office of Traffic Safety through the use of the Selective Traffic Enforcement Program is to effectively administer traffic safety grants that deliver innovative programs and eliminate traffic fatalities and injuries on California roadways. This one -year grant begins October 1, 2025 and ends September 30, 2026. The Garden Grove Police Department has applied for and received similar grants dating back to 1996.
DISCUSSION
The grant that was applied for this year focuses on the reduction of persons killed and injured in alcohol -involved crashes by using “best practice” strategies. These strategies include driving under the influence (DUI)/Driver’s License checkpoints, DUI Saturation Patrols, Know Your Limit Campaigns, Motorcycle Safety operations, Distracted Driving Enforcement, Traffic Safety Education Presentations, Traffic/Bicycle/Pedestrian Enforcement operations, Collaborative DUI and Traffic Enforcement operations, and Street Racing and Sideshow Enforcement. The Police and Finance departments will be responsible for providing the necessary reporting to fulfill the goals and objectives of the grant.
99 Item 370/2025
FINANCIAL IMPACT
The grant amount of the FY 2025 -26 OTS Step Grant is $335,000, and will be used to purchase equipment, and implement DUI/CDL Checkpoints and Selective Traffic Enforcement Operations. There is no local matching requirement, and therefore no fiscal impact to the General Fund.
RECOMMENDATION
It is recommended that the City Council:
Authorize participation in the F iscal Year 2025-26 Office of Traffic Safety ( OTS) Selective Traffic Enforcement Program (STEP);
Approve additional appropriation in the amount of $335,000 for the Fiscal Year 2025- 26 Selective Traffic Enforcement Program (STEP) grant in Fund 231, State Grants; and Authorize the City Manager, or designee, Police Chief, Finance Director, and Finance Manager to execute the grant agreement on behalf of the City.
ATTACHMENT(S)
1. FY 2025-26 OTS Step Grant Agreement
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State of California Office of Traffic SafetyGRANT AGREEMENT GRANT NUMBERPT260361.GRANT TITLESelective Traffic Enforcement Program (STEP)2.NAME OF AGENCY 3.Grant PeriodGardenGroveFrom:To:10/01/202509/30/20264.AGENCY UNIT TO ADMINISTER GRANTGarden Grove Police Department5.GRANT DESCRIPTIONBest practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.6.Federal Funds AllocatedUnder This Agreement Shall Not Exceed:Allocation is contingent upon availability of federal funds.$335,000.007.TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:Schedule A Problem Statement, Goals and Objectives and Method of ProcedureSchedule B Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1Budget Narrative and Sub-Budget Narrative (if applicable)Exhibit A Certifications and AssurancesExhibit B* OTS Grant Program ManualExhibit C Grant Electronic Management System (GEMS) Access*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we areduly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.8.Approval SignaturesA.GRANT DIRECTORB.AUTHORIZING OFFICIALNAME:TITLE:EMAIL:PHONE:ADDRESS:Tanner De [email protected](714) 741-500011301 Acacia ParkwayGarden Grove, CA 92840ADDRESS: Lisa L. KimCity [email protected](714) 741-510011222 Acacia ParkwayGarden Grove, CA 92840{{_es_signer2_signature}} {{_es_signer2_date}}{{_es_signer4_signature}} {{_es_signer4_date}}(Signature) (Date) (Signature) (Date)C.FISCAL OFFICIALD.AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETYADDRESS: Patricia SongFinance [email protected](714) 741-506211222 Acacia ParkwayGarden Grove, CA 92840ADDRESS: Stephanie [email protected](916) 509-30302208 Kausen Drive, Suite 300Elk Grove, CA 95758{{_es_signer3_signature}} {{_es_signer3_date}}{{_es_signer6_signature}} {{_es_signer6_date}}(Signature) (Date) (Signature) (Date) 101
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E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY9. SAM INFORMATIONNAME: Carolyn Vu SAM #:REGISTERED ADDRESS:CITY:ZIP+4:ME8LG18RT6M911301 Acacia ParkwayGarden Grove92840-5310ADDRESS: 2208 Kausen Drive, Suite 300Elk Grove, CA 9575810.PROJECTED EXPENDITURESFUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTEPROJECTED EXPENDITURES405e DDL-26 20.616 0521-0890-101 2025 04/25 BA/25 $40,000.00164AL-26 20.608 0521-0890-101 2025 04/25 BA/25 $210,000.00402PT-26 20.600 0521-0890-101 2025 04/25 BA/25 $85,000.00AGREEMENT TOTAL $335,000.00AMOUNT ENCUMBERED BY THIS DOCUMENTI CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period andpurpose of the expenditure stated above.$335,000.00PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT$ 0.00OTS DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE{{_es_signer5_signature}}{{_es_signer5_date}}$335,000.00 102
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State of California Office of Traffic SafetyGRANT AGREEMENT Schedule AGRANT NUMBERPT260361.PROBLEM STATEMENTDescribe the city, county, or jurisdiction this grant will impact.The City of Garden Grove, located in Orange County, California, is a vibrant community known for its rich cultural heritage, strong economy, and thriving tourism. The city covers an area of about 18 square miles, making it one of the more densely populated areas in the region. With a population of approximately 170,000 residents, Garden Grove is one of the most ethnically diverse cities in the region, home to a large Vietnamese American population, as well as significant Latino, Korean, and other multicultural communities. This diversity is reflected in the city's businesses, restaurants, and annual events, such as the renowned Garden Grove Strawberry Festival, one of the largest community-based Memorial Day events in the country, ricultural roots, which attracts visitors from across the region. Notably, Garden Grove is situated in Little Saigon, the largest Vietnamese community in the United States. The Garden Grove Unified School District serves over 44,000 students across 70 schools, making it the third-largest school district in Orange County. Garden Grove is also a key transportation hub, bordered by several densely populated cities, including Anaheim, Santa Ana, Westminster, and Orange. The city is bisected by State Route 22 (the Garden Grove Freeway), which serves as a major east-west corridor through Orange County. With its central location and proximity to major attractions like Disneyland and the Anaheim Convention Center, Garden Grove experiences a high volume of commuter and tourist traffic daily. This heavy traffic flow contributes to a significant number of vehicles traveling through the city, which in turn leads to a considerable number of traffic crashes, including those involving pedestrians and cyclists.As both a residential and tourist destination, Garden Grove faces unique transportation safety challenges. The city is committed to improving roadway conditions and enhancing traffic safety measures to reduce crashes and protect all road users, particularly in high-traffic areas. With a focus on equitable enforcement, education, and infrastructure improvements, Garden Grove continues to prioritize the safety of its diverse community and the many visitors who travel through its streets each day.Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).The City of Garden Grove experiences a significant volume of traffic due to its central location in Orange County, its proximity to major attractions such as Disneyland and the Anaheim Convention Center, and the presence of State Route 22 running through the heart of the city. This high traffic volume, combined with of roadway crashes, putting drivers, pedestrians, bicyclists, and motorcyclists at risk.In the most recent OTS Grant reporting year, Garden Grove recorded 15 fatalities and 493 injuries resulting from traffic crashes. Of particular concern is the safety of vulnerable road users, as 9 pedestrians were killed and 59 were injured, while 2 bicyclists were killed and 43 were injured. Motorcyclists also faced significant risks, with 1 fatality and 24 injuries reported. However, these figures only account for incidents that were officially reported to our department, and countless others likely went unreported.Impaired driving remains a persistent issue in the city. Alcohol-related crashes resulted in 4 fatalities and 38 injuries, while drug-involved crashes led to 3 injuries. These statistics may be skewed due to a lack of properly trained personnel to detect drug-impaired drivers, potentially allowing some offenders to go undetected. Additionally, 1 fatality and 4 injuries were linked to crashes involving both alcohol and drugs. Hit-and-run incidents further exacerbate safety concerns, with 4 fatal crashes and 51 injury crashes reported. Nighttime crashes are also notably hazardous, with 7 fatalities and 42 injuries occurring during hours of darkness.Several high-risk corridors and intersections in Garden Grove have been identified as hotspots for severe traffic incidents, particularly where excessive speed, impaired driving, and pedestrian-involved crashes are prevalent. The combination of high vehicle traffic, mixed transportation modes, and increased risk factors makes it imperative to implement targeted traffic safety measures. 103
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As impaired driving activities have played a large role in injuries and even deaths on our roadways, we find any way possible to prevent these senseless acts from occurring. DUI checkpoints play a vital role in detecting and deterring impaired drivers, yet our department lacks critical supplies to ensure their success. To enhance officer safety and efficiency, GGPD must secure updated traffic safety vests to replace the mismatched, faded, and outdated reflective vests currently in use, along with anti-fatigue mats to help prevent officer fatigue while conducting driver contacts during DUI checkpoints. Incorporating an electronic car counter will enhance data collection and automate vehicle counting at checkpoints, eliminating the need to assign personnel to manually track vehicle numbers, further increasing efficiency when we already have experienced labor shortages. Additionally, canopies are required to provide shade and shelter for officers working at checkpoints. Traffic cones must be replenished to ensure the proper setup of safe and effective DUI checkpoints, as our cone trailer has been depleted from damaged cones and theft. To improve the safety of all personnel at these events, flashlights with beacons are necessary to assist officers and civilian/volunteer personnel in directing traffic at DUI checkpoints, improving visibility and nighttime safety. Lastly, current DUI/DL Checkpoint operations would benefit from having new MUTCD-compliant checkpoint signage to replace mismatched, old, and damaged signage, ensuring that checkpoints meet all regulatory requirements and all signs are clearly visible to all drivers and roadway occupants.Garden Grove has recently seen a large increase in youth riding electronic bicycles (e-bikes) and electric motorcycles that are often mistaken for e-bikes. Many of these young riders fail to wear proper safety equipment, including helmets, and engage in reckless riding habits, leading to an increase in complaints from community members and unreported crashes. To address this growing issue, GGPD sees an urgent need to distribute helmets and provide structured bike safety education to ensure that youth understand the risks of unsafe riding behaviors. We are also researching alternative enforcement efforts as it pertains to enforcement of juvenile subjects on these electronic devices.Garden Grove also faces ongoing challenges in bicycle and pedestrian safety, particularly among school-aged children. According to the California Office of Traffic Safety, youth under 15 are among the most targeted interventions. To address this issue, the city will distribute 100 properly fitted bicycle helmets to students at elementary and intermediate schools, during bike rodeos, assemblies, and community events. These events will include hands-on fittings and safety education focused on helmet use, traffic awareness, and bicycle handling. Performance criteria will include the number of helmets distributed, participant engagement, and pre/post-event safety knowledge assessments, all aimed at reducing injury rates and promoting safer biking behaviors in a community with documented need. Also, we will conduct Traffic Safety Educational Presentations. Traffic Safety Educational Presentations geared towards bicycle and pedestrian safety will be conducted at schools. These presentations will serve as a platform to engage a captive audience, allowing for interactive instruction on safe walking and biking practices. Immediately following the presentations, properly fitted bicycle helmets will be distributed to participating children who need them, reinforcing the safety messaging and ensuring they leave with both knowledge and protective gear.GGPD also receives numerous complaints regarding speed violations throughout the city. In response, we typically deploy a speed radar trailer to help gather data and deter speeding violations. However, due to the high number of community requests and the limited availability of existing equipment, enforcement efforts are constrained. To better analyze traffic patterns and recommend optimal enforcement times, we require an additional speed radar trailer to replace our old and nonfunctional trailer. The specific model requested includes a message board, which would provide additional options for public safety messaging and enforcement awareness. With two functional radar trailers, our city is sure to benefit from the added traffic analysis providing data for efficient enforcement paired with traffic message capabilities.GGPD is dedicated to reducing crashes, preventing fatalities, and fostering a safer transportation environment for all residents and visitors. Through targeted enforcement, public education, and essential equipment upgrades, we are committed to enhancing traffic safety and protecting the community. GGPD will be able to address critical resource gaps, improve officer effectiveness, and implement proactive safety measures that will have a lasting impact on roadway safety in Garden Grove.Define the target population the grant intends to serve and how they are affected by the problem(s). 104
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Garden Grove aims to enhance roadway safety and reduce crash risks for all who live in, work in, or travel through the city. Traffic enforcement efforts will target high-risk behaviors such as impaired driving, speeding, and reckless driving. Public education initiatives will focus on pedestrian and cyclist safety, and infrastructure improvements will help create safer streets. With a data-driven, community-focused approach, confidently.2.PERFORMANCE MEASURESA.Goals:1. Reduce the number of persons killed in traffic crashes.2. Reduce the number of persons injured in traffic crashes.3. Reduce the number of pedestrians killed in traffic crashes.4. Reduce the number of pedestrians injured in traffic crashes.5. Reduce the number of bicyclists killed in traffic crashes.6. Reduce the number of bicyclists injured in traffic crashes.7. Reduce the number of persons killed in alcohol-involved crashes.8. Reduce the number of persons injured in alcohol-involved crashes.9. Reduce the number of persons killed in drug-involved crashes.10. Reduce the number of persons injured in drug-involved crashes.11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.13. Reduce the number of motorcyclists killed in traffic crashes.14. Reduce the number of motorcyclists injured in traffic crashes.15. Reduce hit & run fatal crashes.16. Reduce hit & run injury crashes.17. Reduce nighttime (2100 - 0259 hours) fatal crashes.18. Reduce nighttime (2100 - 0259 hours) injury crashes.B.Objectives:Target Number1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.12. Distribute and properly fit OTS funded bicycle helmets at no cost to community members in need who receive bicycle helmet safety education.1003. Purchase bicycle helmets. 1004. Participate and report data (as required) in the following campaigns; Quarter 1: National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.125.and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly.126. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training.67. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training.68. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).39. Send law enforcement personnel to the DRE Recertification training. 210. Send law enforcement personnel to SFST Instructor training. 111. Send law enforcement personnel to DRE Instructor training. 1 105
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12. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.513. Conduct DUI Saturation Patrol operation(s). 1814. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.415. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.616. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers.117. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers.218. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.219. Participate in highly visible collaborative DUI Enforcement operations. 220. Participate in highly visible collaborative Traffic Enforcement operations. 121. Send law enforcement personnel to DUI Checkpoint Planning and Management training.222. Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.123. Utilize the oral fluid drug screening device at roadside to assist with identifying drug use during DUI investigations. Report on the use, accomplishments, or challenges associated with the use of the oral fluid drug screening device.424. Send law enforcement personnel to a POST certified implicit bias training, such as; Implicit Bias and Community Policing, Principles Policing, or Beyond Bias.123.METHOD OF PROCEDUREA.Phase 1 Program Preparation(1stQuarter of Grant Year)outlined in the objectives section.Conduct all training needed to implement the program, in the first quarter.Purchase all grant related supplies and materials to implement the program, in the first quarter.Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America.t DUI offenders with a suspended or revoked license as a result of DUI description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.Oral Fluid Drug Screening Devices - The Grantee agrees all personnel using road-side drug testing equipment, including oral fluid drug screening devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment. At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving 106
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Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor's office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Office of Traffic Safety) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices. Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.Media RequirementsIssue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.B.Phase 2 Program Operations(Throughout Grant Year)Media RequirementsThe following requirements are for all grant-related activities:Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO [email protected] approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at [email protected] your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] approval and copy your OTS grant coordinator.News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] your OTS grant coordinator with the embargoed date and time Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval. 107
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Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] copy your OTS grant coordinator for approval prior to the production or duplication.Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.Email the OTS PIO at [email protected] copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant-related event or program. Media and program highlights are to be reflected in QPRs.Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.For additional guidance, refer to the OTS Grants Materials Approval Process GuidelinesandOTS Grants Media Approval Process FAQson the OTS website.Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.C.Phase 3 Data Collection & Reporting (Throughout Grant Year)1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)Collect and report quarterly, appropriate data that supports the progress of goals and objectives.Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.Provide a brief summary of quarterly accomplishments and explanations for objectives notcompleted or plans for upcoming activities.Collect, analyze and report statistical data relating to the grant goals and objectives.4.METHOD OF EVALUATIONthe fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.5.ADMINISTRATIVE SUPPORTThis program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 108
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State of California Office of Traffic SafetyGRANT AGREEMENT Schedule BGRANT NUMBERPT26036FUNDNUMBERCATALOG NUMBER (CFDA)FUNDDESCRIPTIONTOTAL AMOUNT405e DDL-26 20.616 Distracted Driving Laws $40,000.00402PT-26 20.600 State and Community Highway Safety$85,000.00164AL-26 20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated$210,000.00COST CATEGORYFUNDNUMBERUNITCOST OR RATEUNITSTOTAL COST TO GRANTA.PERSONNEL COSTSStraight Time$0.00OvertimeDUI/DL Checkpoints 164AL-26 $12,000.00 5 $60,000.00DUI Saturation Patrols 164AL-26 $6,000.00 18 $108,000.00Collaborative DUI Enforcement 164AL-26 $5,000.00 2 $10,000.00Benefits for 164AL OT @ 16.24% 164AL-26 $178,000.00 1 $28,907.00Traffic Enforcement 402PT-26 $6,000.00 4 $24,000.00Motorcycle Safety Enforcement 402PT-26 $3,100.00 1 $3,100.00Pedestrian and Bicycle Enforcement 402PT-26 $4,500.00 2 $9,000.00Street Racing and Sideshow Enforcement Operations402PT-26 $5,000.00 1 $5,000.00Collaborative Traffic Enforcement 402PT-26 $6,000.00 1 $6,000.00Traffic Safety Educational Presentations 402PT-26 $1,000.00 2 $2,000.00Benefits for 402PT OT @ 16.24% 402PT-26 $49,100.00 1 $7,974.00Distracted Driving Enforcement 405e DDL-26$5,735.11 6 $34,411.00Benefits for 405e DDL @ 16.24% 405e DDL-26$34,412.00 1 $5,589.00Category Sub-Total $303,981.00B.TRAVEL EXPENSESIn State Travel 402PT-26 $5,926.00 1 $5,926.00$0.00Category Sub-Total $5,926.00C.CONTRACTUAL SERVICES$0.00Category Sub-Total $0.00D.EQUIPMENTChangeable Message Sign Trailer with Radar402PT-26 $20,000.00 1 $20,000.00Category Sub-Total $20,000.00E.OTHERDIRECTCOSTSDUI Checkpoint Supplies 164AL-26 $3,093.00 1 $3,093.00Bicycle Helmets 402PT-26 $20.00 100 $2,000.00Category Sub-Total $5,093.00F.INDIRECT COSTS 109
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$0.00Category Sub-Total $0.00GRANT TOTAL$335,000.00
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State of California Office of Traffic SafetyGRANT AGREEMENT Schedule B-1GRANT NUMBERPT26036BUDGET NARRATIVEPERSONNEL COSTSDUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnelBenefits for 164AL OT @ 16.24% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant. Benefits breakdown:WC - 14.79%Medicare - 1.45%Total- 16.24%Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.Motorcycle Safety Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.Street Racing and Sideshow Enforcement Operations - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnelTraffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.Benefits for 402PT OT @ 16.24% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant. Benefits breakdown:WC - 14.79%Medicare - 1.45%Total- 16.24%Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.Benefits for 405e DDL @ 16.24% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant. Benefits breakdown:WC - 14.79%Medicare - 1.45%Total- 16.24%TRAVEL EXPENSESIn State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.CONTRACTUAL SERVICES 111
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-EQUIPMENTChangeable Message Sign Trailer with Radar-Fully equipped changeable message sign trailer(s) with a radar device and digital display that is portable and fully programmable and will determine and display the speed of vehicles or post traffic safety information and messages during OTS funded operations.OTHERDIRECTCOSTSDUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.Bicycle Helmets - Helmets to be distributed at no cost during bicycle rodeos and other bicycle safety related events. Cost per helmet not to exceed a Unit Cost of $20, including shipping, handling, and tax. More expensive helmets may be purchased if approved by OTS.INDIRECT COSTS-STATEMENTS/DISCLAIMERSThere will be no program income generated from this grant.enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.The OTS grant funded activities must be separate from the CHP Cannabis Tax Fund Grant Program activities and maintained under separate accounting/tracking/other codes (example: the same DUI checkpoint may not be funded by both the CHP and the OTS).Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant. 112
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State of California Office of Traffic SafetyGRANT AGREEMENT Exhibit AGRANT NUMBERPT26036Appendix A to Part 1300Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58)The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:GENERAL REQUIREMENTSThe State will comply with applicable statutes and regulations, including but not limited to: 23 U.S.C. Chapter 4Highway Safety Act of 1966, as amended;Sec. 1906,Public Law 109-59, as amended by Sec. 25024,Public Law 117-58;23 CFR part 1300Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200Uniform Administrative Requirements, Cost Principles, and Audit Requirementsfor Federal Awards;2 CFR part 1201Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.NONDISCRIMINATION(applies to subrecipients as well as States)The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing limited to:Title VI of the Civil Rights Act of 1964(42 U.S.C. 2000det seq.,78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);49 CFR part 21(entitled Non-discrimination in Federally-Assisted Programs of the Department ofTransportationEffectuation of Title VI of the Civil Rights Act of 1964);28 CFR 50.3(U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601),(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683and 1685-1686) (prohibit discrimination on the basis of sex);Section 504 of the Rehabilitation Act of 1973,(29 U.S.C. 794et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;The Age Discrimination Act of 1975,as amended, (42 U.S.C. 6101et seq.), (prohibits discrimination on the basis of age);The Civil Rights Restoration Act of 1987,(Pub. L. 100-209), (broadens scope, coverage, andapplicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section504 of the Rehabilitation Act of 1973, by expanding the definitioninclude all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and privatetransportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37and38 113
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The preceding statutory and regulatory cites hereinafter are referred to as therespectively.GENERAL ASSURANCESIn accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda,and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:excluded fromparticipation in, be denied the benefits of, or be otherwise subjected todiscrimination under any program or activity, for which the Recipient receives Federal financial assistance from The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, solong as any portion of the program is Federally assisted.SPECIFICASSURANCESMore specifically, and without limiting the above general Assurance, the Recipient agrees with and gives thefollowing Assurances with respect to its Federally assisted Highway Safety Grant Program:1.49 CFR part 21will be (with regard to anfacilitated,in compliance with all requirementsimposed by, or pursuant to the Acts and the Regulations.2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant runningwith the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.5. That where the Recipient receives Federal financial assistance to construct a facility, or part of afacility, the Assurance will extend to the entire facility and facilities operated in connection therewith.6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisitionof, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; andb. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the 114
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form of, personal property, or real property, or interest therein, or structures or improvementsthereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:a. the period during which the property is used for a purpose for which the Federal financialassistance is extended, or for another purpose involving the provision of similar services or benefits; orb. the period during which the Recipient retains ownership or possession of the property.9. The Recipient will provide for such methods of administration for the program as are found by theSecretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federalfinancial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federalgrants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)The Subgrantee will provide a drug-free workplace by:a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, andspecifying the actions that will be taken against employees for violation of such prohibition;b. Establishing a drug-free awareness program to inform employees about:1. The dangers of drug abuse in the workplace;2. The grantee's policy of maintaining a drug-free workplace;3. Any available drug counseling, rehabilitation, and employee assistance programs;4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will1. Abide by the terms of the statement;2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction;d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted1. Taking appropriate personnel action against such an employee, up to and including termination;2. Requiring such employee to participate satisfactorily in a drug abuse assistance or 115
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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.POLITICAL ACTIVITY (HATCH ACT)(applies to subrecipients as well as States)The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activitiesof employees whose principal employment activities are funded in whole or in part with Federal funds.CERTIFICATION REGARDING FEDERAL LOBBYING(applies to subrecipients as well as States)CERTIFICATION FORCONTRACTS, GRANTS, LOANS,ANDCOOPERATIVEAGREEMENTSThe undersigned certifies, to the best of his or her knowledge and belief, that:1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension,continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;2. If any funds other than Federal appropriated funds have been paid or will be paid to any person forinfluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete andsubmit Standard Form-LLL,instructions;3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts undergrant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making orentering into this transaction imposed by section 1352, title 31,U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty ofnot less than $10,000 and not more than $100,000 for each such failure.RESTRICTION ON STATE LOBBYING(applies to subrecipients as well as States)None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g.,lobbyingactivities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.CERTIFICATION REGARDING DEBARMENT AND SUSPENSION(applies to subrecipients as well as States)INSTRUCTIONS FORPRIMARYTIERPARTICIPANTCERTIFICATION(STATES) 116
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1. By signing and submitting this proposal, the prospective primary tier participant is providing thecertification set out below and agrees to comply with the requirements of2 CFR parts 180and 1200.2. The inability of a person to provide the certification required below will not necessarily result indenial of participation in this covered transaction. The prospective primary tier participant shallsubmit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.3. The certification in this clause is a material representation of fact upon which reliance was placedwhen the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate thistransaction for cause or default or may pursue suspension or debarment.4. The prospective primary tier participant shall provide immediate written notice to the departmentor agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.5. The termscovered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded,as used in this clause, are defined in 2 CFR parts 180and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4,debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.7. The prospective primary tier participant further agrees by submitting this proposal that it will include Regarding Debarment, Suspension, Ineligibility and Voluntary ExclusionLower Tier Coveredprovided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180and 1200.8. A participant in a covered transaction may rely upon a certification of a prospective participant in alower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).9. Nothing contained in the foregoing shall be construed to require establishment of a system ofrecords in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available tothe Federal Government, the department or agency may terminate the transaction for cause or default.CERTIFICATIONREGARDINGDEBARMENT, SUSPENSION,ANDOTHERRESPONSIBILITY MATTERSPRIMARY TIERCOVERED TRANSACTIONS1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and 117
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its principals:a.Are not presently debarred, suspended, proposed for debarment, declared ineligible, orvoluntarily excluded from participating in covered transactions by any Federal department or agency;b.Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connectionwith obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;c.Are not presently indicted for or otherwise criminally or civilly charged by agovernmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; andd.Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.2. Where the prospective primary tier participant is unable to certify to any of the Statements in thiscertification, such prospective participant shall attach an explanation to this proposal.INSTRUCTIONS FORLOWERTIERPARTICIPANTCERTIFICATION1. By signing and submitting this proposal, the prospective lower tier participant is providing thecertification set out below and agrees to comply with the requirements of2 CFR parts 180and 1200.2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available tothe Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns thatits certification was erroneous when submitted or has become erroneous by reason of changed circumstances.4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in2 CFR parts180and1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.5. The prospective lower tier participant agrees by submitting this proposal that, should the proposedcovered transaction be entered into, it shall not knowingly enter into any lower tier coveredtransaction with a person who is proposed for debarment under48 CFR part 9, subpart 9.4,debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled Regarding Debarment, Suspension, Ineligibility and Voluntary ExclusionLower Tier Covered tier covered transactions and in all solicitations forlower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180and1200.7. A participant in a covered transaction may rely upon a certification of a prospective participant in alower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website(https://www.sam.gov/).8. Nothing contained in the foregoing shall be construed to require establishment of a system of 118
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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available tothe Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.CERTIFICATIONREGARDINGDEBARMENT, SUSPENSION, INELIGIBILITY ANDVOLUNTARY EXCLUSIONLOWER TIERCOVERED TRANSACTIONS1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, orvoluntarily excluded from participating in covered transactions by any Federal department or agency.2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.BUY AMERICA(applies to subrecipients as well as States)The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.CERTIFICATION ON CONFLICT OF INTEREST(applies to subrecipients as well as States) GENERAL REQUIREMENTSNo employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity tonegotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:1. The recipient shall maintain a written code or standards of conduct that provide for disciplinaryactions to be applied for violations of such standards by officers, employees, or agents.a.The code or standards shall provide that the recipient's officers, employees, or agentsmay neither solicit nor accept gratuities, favors, or anything of monetary value frompresent or potential subawardees, including contractors or parties to subcontracts.b.The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.DISCLOSUREREQUIREMENTS 119
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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to performunder a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, inorganizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible,making an immediate and full disclosure in writing to NHTSA. The disclosure shall include adescription of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that itis otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE(applies to subrecipients as well as States)The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.POLICY ON SEAT BELT USEIn accordance withExecutive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org.The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.POLICY ON BANNING TEXT MESSAGING WHILE DRIVINGIn accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a mannercommensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and otheroutreach to employees about the safety risks associated with texting while driving. 120
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INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS1.Each agency is allowed a total of FIVE (5) GEMS Users.2.GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.3.Complete the form if adding, removing or editing a GEMS user(s).4.The Grant Director must sign this form and return it with the Grant Agreement.CURRENT GEMS USER(S)1.Thomas CappsTitle: Police Sergeant Media Contact: YesPhone: (714) 741-5787Email: [email protected] De PaduaTitle: Officer Media Contact: NoPhone: (714) 741-5000Email: [email protected] FukazawaTitle: Sr. Accountant Media Contact: NoPhone: (714) 741-5577Email: [email protected] NigatuTitle: Accountant Media Contact: NoPhone: (714) 741-5045Email: [email protected] YerglerTitle: Police Officer Media Contact: YesPhone: (714) 741-5772Email: [email protected] State of California Office of Traffic SafetyOTS-55 Grant Electronic Management System (GEMS) AccessExhibit CGRANT NUMBERPT26036GRANT DETAILSGrant Number: PT26036Agency Name: Garden Grove Police DepartmentGrant Title: Selective Traffic Enforcement Program (STEP)Agreement Total: $335,000.00Authorizing Official: Lisa L. KimFiscal Official: Patricia SongGrant Director: Tanner De Padua 121
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Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1Add/Change {{[]c11_es_:signer1}} Remove Access {{[]c12_es_:signer1}}Add as a media contact? Yes {{[]c1_es_:signer1}} No{{[]c2_es_:signer1}}{{UserName1_es_:signer1 }} {{UserTitle1_es_:signer1 }}Name Job Title{{UserEmail1_es_:signer1 }} {{UserPhone1_es_:signer1 }}Email address Phone numberGEMS User 2Add/Change {{[]c13_es_:signer1}} Remove Access {{[]c14_es_:signer1}}Add as a media contact? Yes {{[]c3_es_:signer1}}No {{[]c4_es_:signer1}}{{UserName2_es_:signer1 }} {{UserTitle2_es_:signer1 }}Name Job Title{{UserEmail2_es_:signer1 }} {{UserPhone2_es_:signer1 }}Email address Phone numberGEMS User 3Add/Change {{[]c15_es_:signer1}} Remove Access {{[]c16_es_:signer1}}Add as a media contact? Yes {{[]c5_es_:signer1}}No {{[]c6_es_:signer1}}{{UserName3_es_:signer1 }} {{UserTitle3_es_:signer1 }}Name Job Title{{UserEmail3_es_:signer1 }} {{UserPhone3_es_:signer1 }}Email address Phone numberGEMS User 4Add/Change {{[]c17_es_:signer1}} Remove Access {{[]c18_es_:signer1}}Add as a media contact? Yes {{[]c8_es_:signer1}}No {{[]c7_es_:signer1}}{{UserName4_es_:signer1 }} {{UserTitle4_es_:signer1 }}Name Job Title{{UserEmail4_es_:signer1 }} {{UserPhone4_es_:signer1 }}Email address Phone numberGEMS User 5Add/Change {{[]c19_es_:signer1}} Remove Access {{[]c20_es_:signer1}} Add as a media contact? Yes {{[]c9_es_:signer1}}No {{[]c10_es_:signer1}}{{UserName5_es_:signer1 }} {{UserTitle5_es_:signer1 }}Name Job Title{{UserEmail5_es_:signer1 }} {{UserPhone5_es_:signer1 }}Email address Phone numberForm completed by: {{Sig_es_:signer1:signature}} Date: {{Dte1_es_:signer1:date}}As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access.{{Sig_es_:signer2:signature}} {{Name1_es_:signer2:fullname }}Signature Name{{Dte2_es_:signer2:date}} Grant DirectorDate Title 122
Item 378/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 10/14/2025
Subject: Approval of a sole source agreement with Hydrologic, Inc. to provide z ero- discharge flushing services for the City’s water distribution system. (Cost: $224,742.08)(Action Item)
OBJECTIVE
To request City Council approve a sole source agreement with Hydrologic, Inc. to provide zero-discharge flushing services for the west area of the City’s water distribution system.
BACKGROUND
Well No. 16 supplies water to the West Garden Grove area. The distribution pipes in this area have experienced a buildup of sediment, including iron and manganese deposits, due to elevated iron and manganese levels from Well No. 16. In addition, Well No. 26 experienced a high volume of sand infiltration affecting the lower east side of the City last February, resulting in water quality issues involving sand sediment, murky and discolored water.
Changes in water flow such as gate valve replacements or firefighting ac tivities can disturb the sediment inside the water main, releasing it into private water lines. Although the discolored water meets state and federal primary drinking water standards, its appearance has prompted public concerns.
To address these areas, cu rrent mitigation methods would involve flushing individual fire hydrants simultaneously within this widespread area. This method involves allocating a lot of staff time and results in a significant amount of water loss. Insufficient staff is available to take on this project due to other daily maintenance and capital work taking place within the citywide water distribution system.
DISCUSSION
The Municipal Water District of Orange County provided the City with a resource to address this issue by referring a contractor, Hydrologic, Inc., who offers a zero -discharge flushing truck service involving a closed-loop filtration system by connecting two fire hydrants. Rather than flushing water out of the distribution system, this truck circulates the water, filters it, and puts it back into the water distribution system. Hydrologic, Inc. is the sole sourced 123
Item 378/2025
patented manufacturing and service technology of zero-discharge flushing method, therefore it is necessary to dispense of the bidding process pursuant to Garden Grove Municipal Code Section 2.50.060 (C). Staff received a quote for this project in the amount of $ 224,742.08.
Staff recommends contractin g with Hydrologic, Inc. services to help remove the sediment buildup in the water main lines caused by Well No.16 and Well No. 26.
FINANCIAL IMPACT
The total cost of the agreement with Hydrologic, Inc. to provide zero -discharge flushing services for the western area of the City’s water distribution system is $224,742.08. Funding for this agreement is available in the City’s adopted FY 2025 –26 Water Enterprise Fund operating budget.
RECOMMENDATION
It is recommended that the City Council:
Approve dispensing of the bidding process pursuant to Garden Grove Municipal Code Section 2.50.060 (C), the service can be obtained from only one vendor; Approve the attached sole source agreement with Hydrologic, Inc. in the amount not to exceed $224,742.08, to provide zero-discharge flushing services for the west area of water distribution system; and
Authorize the City Manager, or designee, to execute the agreement on behalf of the City and make minor modifications as appropriate thereto.
By: Samuel Kim, P.E.
Deputy Public Works Director/
Water Services Manager
ATTACHMENT(S)
1. Agreement
2. Sole Source Letter
3. Quote
124
1233369.1 1
MAINTENANCE AGREEMENT
Hydrologic, Inc.
THIS AGREEMENT is made this day of , 2025, by the CITY OF GARDEN GROVE , a municipal corporation ("CITY") and Hydrologic, Inc. (“CONTRACTOR”).
RECITALS
The following recitals are a substantive part of this Agreement:
1. This Agreement is entered into pursuant to Garden Grove Council approval dated ______.
2. CITY desires to utilize the services of CONTRACTOR to Provide all material, parts and labor for zero-discharge flushing services for the West Area of City’s Water Distribution System.
3. CONTRACTOR is qualified by virtue of experience, training, education and expertise to accomplish services.
AGREEMENT
THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. Term and Termination . The term of the Agreement shall be for period of 180 calendar days from full execution of the agreement or completion of the project whichever occurs first. This agreement may be terminated by the CITY without cause. In such event, the CITY will compensate CONTRACTOR for work performed to date in accordance with Proposal (Attachment “A”). Contractor is required to present evidence to support performed work completion.
2. Services to be Provided. The services to be performed by CONTRACTOR shall consist of tasks as set forth in the Proposal (Attachment ”A”), which is attached and is incorporated herein by reference. The Proposal and this Agreement do not guarantee any specific amount of work.
3. Compensation. CONTRACTOR shall be compensated as follows:
3.1 AMOUNT. Compensation under this agreement shall be the Not To Exceed (NTE) amount of Two Hundred Twen ty-Four Thousand Seven Hundred Forty-Two and 08/100 Dollars ($224,742.08) payable in arrears and in accordance with the Scope of Work in Attachment A.
3.2 Payment. For work under this Agreement, payment shall be made per invoice for work completed. For extra work not a part of this Agreement, a written authorization by CITY will be required, and payment shall be based on schedule included in the Proposal (Attachment A). 125
1233369.1 2
3.3 Records of Expenses. CONTRACTOR shall keep complete and accurate records of all costs and expenses inci dental to services covered by this Agreement. These records will be made available at reasonable times to CITY.
3.4 Termination. CITY shall have the right to terminate this agreement, without cause, by giving thirty (30) days written notice of termination. If the Agreement is terminated by CITY, then the provisions of paragraph 3 would apply to that portion of the work completed.
4. Insurance and Bonding requirements.
4.1 COMMENCEMENT OF WORK. CONTRACTOR shall not commence work under this Agreement until all certif icates and endorsements have been received and approved by the CITY. All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notify the CITY of any material change, cancellation, or termination at least thirty (30) days in advance and a waiver of subrogation.
4.2 WORKERS COMPENSATION INSURANCE. During the duration of this Agreement, CONTRACTOR and all subcontractors shall maintain Workers Compensation Insurance in the amount and type required by law, if applicable.
4.3 INSURANCE AMOUNTS. CONTRACTOR and all subcontractors shall maintain the following insurance in the amount and type for the duration of this Agreement:
(a) Commercial general liability in an amount not less than $1,000,000.00 per occurrence ( claims made and
modified occurrence policies are not
acceptable); Insurance companies must be
acceptable to CITY and have a Best’s Guide Rating of
A-, Class VII or better, as approved by the CITY.
(b) Automobile liability for all autos in an amount of $1,000,000.00 combined single limit (claims made
and modified occurrence policies are not
acceptable); Insurance companies must be
acceptable to CITY and have a Best’s Guide Rating
of A-, Class VII or better, as approved by the CITY.
4.4 ENDORSEMENTS AND OTHER REQUIREMENTS.
(a) An On-Going and Completed Operations Additional Insured Endorsement for the policy under section 4.3 (a) shall designate CITY, it’s officers, officials, employees, agents, and volunteers as 126
1233369.1 3
additional insureds for liability ar ising out of work or operations performed by or on behalf of the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.
(b) An Additional Insured Endorsement for the policy under section 4.3 (b) shall designate CITY, it’s officers, officials, employees, agents, and volunteers as additional insureds for automobiles, owned, leased, hired, or borrowed by the
CONTRACTOR. CONTRACTOR shall provide to CITY proof of
insurance and endorsement forms that conform to CITY’s
requirements, as approved by the CITY.
(c) For any claims related to this Agreement, CONTRACTOR’s insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, agents, and
volunteers. Any insurance or se lf-insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it.
(d) If CONTRACTOR maintains hi gher insurance limits than the minimums shown above, CONTRACTOR shall provide
coverage for the higher insurance limits otherwise
maintained by the CONTRACTOR.
5. Non-Liability of Officials and Employees of the City. No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY, or for any amount which may become due to CONTRACTOR.
6. Non-Discrimination. CONTRACTOR covenants there shall be no discrimination against any person or group due to race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancest ry, in any activity pursuant to this Agreement.
7. Independent Contractor . It is agreed to that CONTRACTOR shall act and be an independent contractor and not an agent or employee of the CITY, and shall obtain no rights to any benefits which accrue to CITY'S employees.
8. Compliance with Law. CONTRACTOR shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government.
9. Notices. All notices shall be personally de livered or mailed to the below listed address, or to such other addresses as may be designated by written notice.
These addresses shall be used for delivery of service of process.
127
1233369.1 4
a. (Contractor)
Hydrologics, Inc.
Attention: Gary DeSanctis
500 S. Australian Ave., Ste. 600-1008
West Palm Beach, FL 33401
b. (Address of City) (with a copy to):
City of Garden Grove Garden Grove City Attorney
11222 Acacia Parkway 11222 Acacia Parkway
Garden Grove, CA 92840 Garden Grove, CA 92840
10. CONTRACTOR'S PROPOSAL. This Agreement shall include CONTRACTOR'S proposal or bid which shall be incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.
11. Licenses, Permits, and Fees. At its sole expense, CONTRACTOR shall obtain a Garden Grove Business License, all permits, and licenses as may be required by this Agreement.
12. Familiarity with Work. By executing this Agreement, CONTRACTOR warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the facilities, difficulties, and restrictions of the work under this Agreement. Should Contractor discover any latent or unknow n conditions materially differing from those inherent in the work or as represented by CITY, it shall immediately inform CITY of this and shall not proceed, exce pt at CONTRACTOR'S risk, until written instructions are received from CITY.
13. Time of Essence. Time is of the essence in the performance of this Agreement.
14. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability, and reputation of CONTRACTOR, its principals and employees were a substantial inducement for CITY to enter into this Agreement.
CONTRACTOR shall not contract with any other entity to perform the services required without written approval of the CITY. This Agreement may not be assigned voluntarily or by operation of law, without the prior written approval of CITY. If CONTRACTOR is permitted to subcontract any part of this Agreement, CONTRACTOR shall be responsible to CITY for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationship between any subcontractor and CITY. All persons engaged in the work will be considered employees of CONTRACTOR. CITY will deal directly with and will make all payments to CONTRACTOR.
15. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound.
16. Prevailing Wages. The CITY has been advised that the Prevailing Wages 128
1233369.1 5
Law applies to the work. CONTRACTOR and its subcontractors must be registered with the California Department of Industrial Relations pursuant to Labor Code Section 1725.5. This Agre ement shall not be effective until CONTRACTOR provides proof of registration to the CITY. CONTRACTOR shall be responsible for CONTRACTOR's compliance in all respects with the Prevailing Wage Law, including the payment of the prevailing wage rates to all the laborers involved, and with California Labor Code Section 1770 et seq., including the keeping of all records required by the provisions of Labor Code Section 1776 and the implementing administrative re gulations. CONTRACTOR shall submit payroll records to the Labor Commissioner pursuant to Labor Code section 1771.4(a)(3) and shall comply with the job site notices posting requirements established by the Labor Commissioner pu rsuant to Title 8, California Code of Regulations Section 16461(e) or other regulation promulgated pursuant to Labor Code Section 1771.4(a)(2). Pursuant to Labor Code Section 1771.4, this Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. The CITY shall be a third party beneficiary of the forgoing covenant with rights to enforce the same as against the CONTRACTOR.
17. Indemnification. CONTRACTOR agrees to protect, defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses , or damages of any nature, including attorneys' fees, for injury or death of any person, or damage to property, or interference with use of property, arising out of, or in any way connected with performance of the Agreement by CONTRACTOR, CONTRACTOR'S agents, officers, employees, subcontractors, or independent cont ractors hired by CONTRACTOR. The only exception to CO NTRACTOR'S responsibility to protect, defend, and hold harmless CITY, is due to the active negligence of CITY, or any of its elective or appointive boards, officers, agents, or employees.
This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR.
18. No Third Party Beneficiaries . Except as may be specifically provided for herein, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as third-party beneficiary or otherwise, upon any entity or person not a party hereto.
(Agreement Signature Block On Next Page)
129
1233369.1 6
IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below.
Date: _____________ "CITY"
CITY OF GARDEN GROVE
By: ___________________________
City Manager
ATTESTED:
____________________________
City Clerk
Date: _______________________
"CONTRACTOR"
Hydrologic, Inc.
By: ___________________________
Name:
Gary DeSanctis____________
Title:
CEO______________________
Date: __________________________
Tax ID No. ______________________
DIR Registration Number:__________
Contractor’s License: _____________
Expiration Date:_________________
If CONTRACTOR is a corporation, a
Corporate Resolution and/or Corporate
Seal is required. If a partnership,
Statement of Partnership must be
submitted to CITY.
APPROVED AS TO FORM:
____________________________
Garden Grove City Attorney
________________________
Date
130
500 South Australian Avenue, Suite 600 -1008, West Palm Beach, FL 33401 888.493.3123 | www.hydrologics.com
March 19, 2025
City of Garden Grove
13802 Newhope St.
Garden Grove, CA 92843
Zero-Discharge Flushing Method and Process
Sole Source Declaration
Hydrologics, Inc. proudly offers a patented, industry -leading water main flushing technology —an innovative, zero -discharge process with no commercial equivalents or competitors. Developed and patented by Chris Wilkinson and exclusively owned by Hydrologics, Inc., this cutting -edge method allows public and private water municipa lities to effectively maintain clean, potable drinking water mains while conserving valuable water resources and enhancing overall water quality.
US Patent Number 6,627,089 B1
Zero-discharge flushing is a sole sourced patented manufacturing and service technology. Hydrologics, Inc. is the sole source contract operator for this technology.
Sincerely,
Andrew Casson
CEO
Hydrologics, Inc.
[email protected]
(888) 493-3123
131
Hydrologics, Inc.
500 S Australian Ave Ste 600-1008
West Palm Beach, FL
33401-6223
8884933123
Quotation 240100v6
ADDRESS SHIP TO
Cody Nicolae
City of Garden Grove
Public Works Department
13802 Newhope St.
Garden Grove, CA 92843
City of Garden Grove
Public Works Department
13802 Newhope St.
Garden Grove, CA 92843
DATE
09/30/2025
TOTAL
$224,742.08
EXPIRATION
DATE
10/30/2025
PROJECT
ZDF Services
QTY RATE AMOUNT
Flushing
Standard ZDF flushing process includes (1) ZDF unit operated by (2) Hydrologics employees and all necessary equipment to perform the flushing operation in a normal potable water distribution system (per 8-hour day)
22 9,800.00 215,600.00
Flushing
Discount on daily flushing rate - Returning customer
22 -2,800.00 -61,600.00
10-Hour Workday Surcharge
Daily surcharge for 10-hour flushing days, up to 40 hours per week (per 2-person crew, per day) 0 1,750.00 0.00T
Disinfection
Disinfection of ZDF equipment before use in the customer's system. This fee is charged when a project is started and before any return visits.
1 4,000.00 4,000.00
Mobilization
A mobilization fee is charged to move ZDF equipment to/from the customer's site. This fee is charged at the start of a project and upon return visits.
1 4,000.00 4,000.00
Prevailing Wage Addition
Additional daily expense for the increased cost of additional wages required per prevailing wage laws in the city or local of operations. The rate is not inclusive of weekend, overtime, or holiday hours and is subject to increase if work performed falls after the date of the next determination increase posted by the Department of Labor/DIR.
22 765.00 16,830.00
NSF61 Filters
Polypropylene Micro Fiber Bag
Material: Polypropylene Micro Fiber
Nominal Micron Rating: 1
Filter Bag Finish: Standard (Polypropylene Cover)
Dimensions: 7.2"x 32", Trade Size #2
Molded Polypropylene Ring (RPO)
NSF61 Certified Filtration Media
Note: This estimate assumes the use of 38 filters per day. The customer will be billed for the actual number of filters used.
836 50.50 42,218.00T
132
SUBTOTAL 221,048.00
TAX 3,694.08
TOTAL $224,742.08
THANK YOU.
Accepted By Accepted Date
133
Item 371/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 10/14/2025
Subject: Award a contract to GA Technical Services, Inc. for electrical system upgrades at City Hall to facilitate a secure connention for portable emergency generator. (Cost: $142,006)(Action Item)
OBJECTIVE
For the City Council to award a contract to GA Technical Services, Inc. to install a secure exterior connection point at City Hall to facilitate connection of a portable emergency generator that will support full building operations in the event of an electrical outage.
BACKGROUND
The Public Works Department Facilities Division is responsible for maintenance of City buildings.
In 2019, the City contracted with a consultant to perform a comprehensive Facilities Condition Assessment (FCA) of City-owned buildings. This assessment forecasts the useful lifecycle, as well as costs of our building’s repair and maintenance needs. Additionally, the assessment captured current building deficiencies and categorized them by Safety, Performance Integrity, Accessibility, Environmental, Retrofit Adaptation and Lifecycle Renewal. These categories are the primary reason or rationale for replacement, repair, or corrective action.
DISCUSSION
Currently, the existing City Hall emergency generator does not support full building operation.
It was designed and built for emergency building egress only. In August of 2021, the City, through grant funding, secured a portable generator with enough capacity to support full building operation. The required connection point will provide a quick, safe and secure method of connecting the new generator to the building, providing ample power to fully support daily operations.
Specifications were generated and submitted for bid (IFB S-1376). Results shown below reflect the three (3) lowest bids:
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Item 371/2025