Gardena City Council
February 8, 2022

GARDENA CITY COUNCIL
Regular Meeting Notice and Agenda
Council Chamber at City Hall
1700 West 162nd Street, Gardena, California
Website:
www.cityofgardena.org
Tuesday, February
8, 2022
Open Session 7:30 p.m.

TASHA CERDA
,
Mayor
RODNEY G. TANAKA,
Mayor Pro Tem
PAULETTE C. FRANCIS
,
Council Member

ART KASKANIAN
,
Council Member
MARK E. HENDERSON
,
Council Member

MINA SEMENZA
,
City Clerk
J. INGRID TSUKIYAMA,
City Treasurer

CLINT OSORIO
, City Manager

CARMEN VASQUEZ
,
City Attorney

LISA KRANITZ
,
Assistant City Attorney
PETER L. WALLIN
,
Deputy City Attorney

In order to minimize the spread of the COVID 19 virus Governor Newsom has signed AB 361. Please be advised that the Council Chambers are closed to the public and that some, or all, of the Gardena City Council Members may attend this meeting telephonically.

If you would like to participate in this meeting, you can participate via the following options:
1 .

VIEW THE MEETING live on SPECTRUM CHANNEL 22 or ONLINE at youtube.com/CityofGardena
2 .

PARTICIPATE BEFORE THE MEETING by emailing the Deputy City Clerk at [email protected]
by 5:00p.m. on the day of the meeting and write "Public Comment" in the subject line.
3 .

PARTICIPATE DURING THE MEETING VIA ZOOM WEBINAR
https://us02web.zoom.us/j/85439614902
Phone number: US: +1 669 900 9128, Meeting ID: 854 3961 4902 Press *9 to Raise your Hand and *6 to unmute when prompted.

If you wish to speak live on a specific agenda item during the meeting you, may use the “Raise your Hand” feature during the item you wish to speak on. For Non-Agenda Items, you would be allowed to speak during Oral Communications, and during a Public Hearing you would be allowed to speak when the Mayor opens the Public Hearing. Members of the public wishing to address the City Council will be given three (3) minutes to speak.
4 .

The City of Gardena, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk's Office by phone (310) 217-9565 or email [email protected]
at least 24 hours prior to the scheduled general meeting to ensure assistance is provided. Assistive listening devices are available.

The City of Gardena thanks you in advance for taking all precautions to prevent spreading the COVID 19 virus.

1. ROLL CALL

2. CLOSED SESSION

3. PLEDGE OF ALLEGIANCE
Aiden Sekine and Damian Consencion - Denker Elementary School

4. INVOCATION
Presented by Mayor Pro Tem Rodney G. Tanaka

5. PRESENTATIONS

5.A
Certificate of Special Recognition to Junipero Serra High School Football Team, 2021 CIF Division 3 Champions and 2021 CIF State Division 1 Champions (to be accepted by Serra High Team Members, Head Coach, Athletic Director, School Officials)

Serra HS Football Championship - 2022.pdf

6. PROCLAMATIONS

6.A
"BLACK HISTORY MONTH," February 2022 (to be proclaimed only)

Proclaim Only-Black History Month-2022.pdf

7. APPOINTMENTS

7.A
Council Appointments to Commissions, Committees, Councils and Boards (Appointees to be Ratified and Sworn In)

Planning and Environmental Quality Commission - Kale Eaton (Appointed by Council Member Kaskanian)

STANDARDS OF BEHAVIOR THAT PROMOTE CIVILITY AT ALL PUBLIC MEETINGS

Treat everyone
courteously
;
Listen to others
respectfully
;
Exercise
self-control
;
Give
open-minded
consideration to all viewpoints;
Focus on the issues and
avoid personalizing debate
; and
Embrace respectful disagreement
and dissent as democratic rights, inherent components of an inclusive public process, and tools for forging sound decisions.

Thank you for your attendance and cooperation

PUBLIC COMMENT ON CLOSED SESSION
The City Council will hear from the public only on the items that have been described on this agenda (GC
§54954.3)

8. CONSENT CALENDAR

NOTICE TO THE PUBLIC
- Roll Call Vote Required On The Consent Calendar
All matters listed under the Consent Calendar will be enacted by one motion unless a Council Member requests Council discussion, in which case that item will be removed from the Consent Calendar and considered separately following this portion of the agenda.

8.A
Waiver of Reading in Full of All Ordinances Listed on This Agenda and that they Be Read by Title Only
CONTACT: CITY CLERK

8.B
Approve Minutes:

Regular Meeting of the City Council, January 25, 2022
Special Meeting of the City Council, January 26, 2022
Special Meeting/Workshop of the City Council and Planning Commission, January 27, 2022
CONTACT: CITY CLERK

01252022 REGULAR Minutes Gardena CC Meeting - FINAL.pdf

01262022 Special CC Meeting Minutes for Final Housing Element Mtg - FINAL.pdf

01272022 Special Joint Meeting and Workshop of the CC and PEQC Meeting Minutes - FINAL.pdf

8.C
Receive and File of Minutes:

Planning & Environmental Quality Commission, October 19, 2021 CONTACT: COMMUNITY DEVELOPMENT

21_10_19 PCMIN Signed.pdf

8.D
Receive and File of Minutes:

Planning & Environmental Quality Commission, December 7, 2021 CONTACT: COMMUNITY DEVELOPMENT

21_12_07 PCMIN Signed.pdf

8.E
Approval of Warrants/Payroll Register, February 8, 2022 CONTACT: CITY TREASURER

Consent Calendar Memo 02-08-22.pdf

8.F
Personnel Report P-2022-3 2-08-22
CONTACT: HUMAN RESOURCES

PERS RPT P-2022-3 2-08-22.doc

8.G

RESOLUTION N
O. 6559
, Re
affirming Proclamation and Resolution No. 6441,
which declared the Existence of a Local Emergency
CONTACT: CITY MANAGER

Resolution No. 6559.pdf

8.H

RESOLUTIO
N NO. 6560
, Mak
i
ng the legally required findings to Re-Authorize the
use of Teleconferencing in accordance with Assembly Bill 361 for meetings of the Gardena City Council and other Commissions, Committees and Boards subject to State open meeting laws.

CONTACT: CITY MANAGER

RESO NO 6560.pdf

9. EXCLUDED CONSENT CALENDAR

10. PLANNING & ENVIRONMENTAL QUALITY COMMISSION ACTION SHEET

10.A
FEBRUARY 1, 2022 MEETING
Continuation of Environmental #14-21, Assessment Site Plan Review #5-21, Conditional Use Permit #5-21, and Conditional Use Permit #6-21 This item was continued to the February 15, 2022, Planning Commission meeting

10.B
FEBRUARY 1, 2022 MEETING
Site Plan Review #4-21
The Planning Commission considered a request for site plan approval to construction of a new 3,720 square-foot multi-tenant commercial building with a drive-thru in the Commercial (C-2) and Mixed-Use Overlay (MUO) zones that qualified for a categorical exemption from the provisions of the California Environmental Quality Act (CEQA), pursuant to Guidelines Section 15303(c), New Construction of Small Structures.

Commission Action
: The Planning Commission voted 4-0-0, approving
Resolution No. PC 2-22, approving Site Plan Review #4-21.

City Council Action:

Receive and File or Call for Council Review
(By way of two
votes from the City Council)

10.C
FEBRUARY 1, 2022 MEETING
City of Gardena - Public Safety Plan & Environmental Justice Element The Planning Commission considered amendments to the general plan updating the Public Safety Plan, an Environmental Justice Element, and changes to the Implementation Program. The Commission considered the draft policy documents and made a recommendation to the Gardena City Council. The amendments to the City's General Plan is exempt from CEQA.

Commission Action:

The Planning Commission voted 4-0-0, approving
Resolution No. PC 3-22, recommending that the City Council approve amendments to the Gardena General Plan by adopting an Environmental Justice element and an update to the Public Safety Plan and adopting amendments to the General Plan Implementation Plan.

City Council Action:

No action needed. This item will come before the City
Council on the February 22, 2022 meeting.

CLICK HERE, for the completed Planning Commission Packet dated February 1, 2022

Planning Commission Action Sheet.pdf

11. DEPARTMENTAL ITEMS - ADMINISTRATIVE SERVICES

12. DEPARTMENTAL ITEMS - COMMUNITY DEVELOPMENT

13. DEPARTMENTAL ITEMS - ELECTED & CITY MANAGER'S OFFICES

13.A
COVID-19 Update

14. DEPARTMENTAL ITEMS - POLICE

15. DEPARTMENTAL ITEMS - PUBLIC WORKS

15.A
RESOLUTION NO. 6551
, A Resolution of the City Council of the City of Gardena, California, authorizing submittal of application(s) for all CalRecycle Grants for which the City of Gardena is eligible
Staff Recommendations: Adopt Resolution No. 6551

Resolution No. 6551_CalRecycle.pdf

15.B
Award Professional Services Contract for the Sewer Master Plan Project, JN 990, to Carollo Engineering, Inc., in the amount of $598,000.

Staff Recommendations: Approve Professional Services Contract

Attachment
2 - JN 990 Citywide Sewer Map.pdf

Attachment 1 - JN 990
Consultant Agreement with Carollo Engineering, Inc..pdf

15.C
Award Construction Contract for the Police Station Sewer Pump Replacement Project, JN511, to OC Pump Company, in the Amount of $80,243.82 and Declare California Environmental Quality Act (CEQA) Exemption.

Staff Recommendations:

Award Construction Contract
Declare CEQA Exemption

NOE_JN 511 Police Sewer Pump Replacement Final.pdf

NIB JN511 Final PDF.pdf

15.D
Gardena Public Geographic Information System (GIS) Viewer Staff Recommendation: Receive and File

16. DEPARTMENTAL ITEMS - RECREATION & HUMAN SERVICES

17. DEPARTMENTAL ITEMS - TRANSPORTATION

ORAL COMMUNICATIONS (
LIMITED TO A 30-MINUTE PERIOD)
Oral Communications by the public will be heard for one-half hour at or before 8:30 p.m. or at the conclusion of the last agenda item commenced prior to 8:30 p.m. Oral Communications not concluded at that time shall be resumed at the end of the meeting after Council Reports.

Speakers are to limit their remarks to three minutes, unless extended by the Mayor. An amber light will appear to alert the speaker when two minutes are complete, and a red light will appear
when three minutes are over. Your cooperation is appreciated.

18. COUNCIL ITEMS

19. COUNCIL DIRECTIVES

20. CITY MANAGER REMARKS RE: DIRECTIVES / COUNCIL ITEMS

21. COUNCIL REMARKS
1 .

COUNCIL MEMBER KASKANIAN
2 .

COUNCIL MEMBER HENDERSON
3 .

COUNCIL MEMBER FRANCIS
4 .

MAYOR CERDA
5 .

MAYOR PRO TEM TANAKA

22. ANNOUNCEMENT(S)

23. REMEMBRANCES
Mrs. Gloria Elaine Cooper
, 85 years of age, beloved sister of WRG Municipal Affairs Manager, Bevan Thomas, she was born on March 7, 1936 in Clarendon Jamaica and transitioned on Saturday, January 29, 2022.

24. ADJOURNMENT
The Gardena City Council will adjourn to the Closed Session portion of the City Council Meeting at 7:00 p.m. followed by the Regular City Council Meeting at 7:30 p.m. on Tuesday, February 22, 2022.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted in the City Hall lobby not less than 72 hours prior to the meeting. A copy of said Agenda is available on our website at www.CityofGardena.org
.

Dated this 4th day of February 2022.

/s/ MINA SEMENZA
MINA SEMENZA, City Clerk

TO BE PROCLAIMED ONLY

““ BB LL AA CC KK HH II SS TT OO RR YY MM OO NN TT HH ””

~~ FFeebbrruuaarryy 22002222 ~~

Black History Month is observed nation -wide during February each year to recognize the past achievements and current status of African Americans in our Country, as it coincides with t he birthday of Frederick Douglass on February 14 and the birthday of U.S. President Abraham Lincoln on February 12. The observance was officially established as Black History Month in February 1976.

The Gardena Hollypark Youth Affai rs Alliance initiated t he observance of Black History Month in our community as part of the Dr. Martin Luther King Jr. birthday commemorative activities, in the belief that “the role of history in the li fe of a people is to give them a kind of measurement as to where they have b een and where they are now; and if they understand history correctly, they will have some definition of what they must become.”

Gardena’s annual activities during February 2022 will include the Dr. Martin Luther King Jr. Commemorative Parade the morning of Saturday, February 26 , 2022 , followed by the “Afternoon in the P ark” Celebration at Rowley Park . These events will provide the community with an opportunity to ref lect on the strengths of Black heritage and family lifestyles, as well as providing Afri can American citizens with a positive sen se of racial identity.

Therefore, I, TASHA CERDA, MAYOR OF THE CITY O F GARDENA, CALIFORNIA, do hereby proclaim FF EE BB RR UU AA RR YY 22 00 22 22 to be

in the City of Garde na and encourage all citizens to highlight those who h ave been an inspiration within and to our community and who continue to make the world a more equal and just place for future generations.

1 MINUTES
Regular Meeting Notice of the
Gardena City Council
Tuesday, January 25, 2022

In order to minimize the spread of the COVID 19 virus, Governor Newsom has signed Assembly Bill 361. Please be advised that the Council Chambers are closed to the public and that some, or all, of the Gardena City Council Members may attend this meeting telephonically.

The Regular Meeting Notice and Agenda of the Gardena City Council of the City of Gardena, California, was called to order via Zoom at 7:30 PM on Tues day, January 25, 2022, Mayor Cerda presiding.

1. ROLL CALL

Present: Mayor Tasha Cerda; Mayor Pro Tem Rodney G. Tanaka; Council Member Mark E. Henderson; Council Member Art Kaskanian; and Council Member Paulette C. Francis; Other City Officials and Employees present: City Manager Clint Osorio; City Attorney Carmen Vasquez; and City Clerk Mina Semenza.

At 7:05 p.m., the City Council recessed into Closed Session via Microsoft Teams, with the following in attendance: Mayor Tasha Cerda; Mayor Pro Tem Rodney G. Tanaka; Council Member Mark E. Henderson; Council Member Art Kaskanian; Council Member Paulette C. Francis. Other City Officials and Employees present: City Manager Clint Osorio; City Attorney Carmen Vasquez ; and Director of Administrative Servic es Ray Beeman.

PUBLIC COMMENT ON CLOSED SESSION - None

2. CLOSED SESSION

2.A CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representative: Clint Osorio, City Manager Employee Organizations:

1. Gardena Police Officers Association (GPOA), Matt Hassoldt, Association President

2. Gardena Management Employees Organization (GMEO), Vicky L. Barker, Attorney

3. Gardena Municipal Employees Association (GMEA), Fred G. Quiel, Attorney

4. Confidential / Unrepresented Employees

Mayor Cerda reconvened the meeting to the Regular Open Session at 7:46 p.m., and the City Clerk noted the return of all Council Members, who were present at the meeting. When City Attorney Vasquez was asked if there was any reportable action from Closed Session, she stated that staff was provided with direction, but no reportable action had been taken.

2 3. PLEDGE OF ALLEGIANCE

Stacey Jackson and Adrian Pineda led the Pledge of Allegiance. Stacey and Adrian both attend Junipero Serra High School. Stacey Jackson is a 12th grader and ASB president.

She is a great leader with many God- given gifts and talents. She lives by the Cavalier Code with a smile always on her face. Adrian Pineda is a 10th grader. He is a great representative on ASB who constantly leads and serves our Serra family. He lives by the Cavalier Code!

4. INVOCATION

Mayor Pro Tem Rodney G. Tanaka led the Invocation.

5. PRESENTATIONS

5.A Certificate of Commendation in Special Recognition of Retirement and Long-Time Service to the City of Gardena: Nancy L. Ward, Executive Office Assistant - Elected & City Manager's Offices - 33.5 years - A video was presented.

City Manager Osorio read Mrs. Ward’s bio.

Mayor Cerda, Mayor Pro Tem Tanaka and Council Members Henderson, Kaskanian, and Francis expressed their appreciation for Mrs. Ward.

5.B Certificate of Commendation in Special Recognition of Retirement and Long-Time Service to the City of Gardena: Teresa Sterling, Bus Operator - Transportation Department - 27.4 years - Teresa Sterling, Bus Operator came into the meeting and accepted recognition.

5. PROCLAMATIONS - None

6. APPOINTMENTS

7.A Council Appointments to Commissions, Committees, Councils and Boards (Appointees to be Ratified and Sworn In)

Planning and Environmental Quality Commission - Anthony Dixon (Appointed by Council Member Kaskanian)

Council Member Kaskanian stated that Mr. Dixon is unable to fulfill his duties as a Planning Commissioner and for that reason Mr. Dixon withdrew his application. A new Commissioner will be announce d at the next Council Meeting.

3 8. CONSENT CALENDAR

8.A Waiver of Reading in Full of All Ordinances Listed on This Agenda and that they Be Read by Title Only
CONTACT: CITY CLERK

8.B Approve Minutes:

Regular Meeting of the City Council, January 11, 2022
CONTACT: CITY CLERK

8.C Approval of Warrants/Payroll Register, January 25, 2022 CONTACT: CITY TREASURER

January 25, 2022: Wire Transfer: 12108- 12120; Prepay: 165948; Check Nos. 165949 -166138 – for a total Warrants issued in the amount of $2,028,707.22 Total Payroll Issued for January 14, 2022: $1,770,878.98.

8.D Personnel Report P-2022-2 1-25-22
CONTACT: HUMAN RESOURCES

8.E RESOLUTION NO. 6549, Making the legally required findings to Re-Authorize the use of Teleconferencing in accordance with Assembly Bill 361 for meetings of the Gardena City Council and other Commissions, Committees and Boards subject to State open meeting laws.

CONTACT: CITY MANAGER

RESOLUTION NO. 6549

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GARDENA, CALIFORNIA, MAKING THE LEGALLY

REQUIRED FINDINGS TO RE -AUTHORIZE THE USE OF

TELECONFERENCING IN ACCORDANCE WITH
ASSEMBLY BILL 361 FOR MEETINGS OF THE GARDENA

CITY COUNCIL AND OTHER COMMISSIONS,

COMMITTEES AND BOARDS SUBJECT TO STATE OPEN

MEETING LAWS

8.F Approve the Redondo Beach Transit Center Use Agreement between the City of Redondo Beach and the City of Gardena
CONTACT: TRANSPORTATION

It was moved by Mayor Pro Tem Tanaka, seconded by Council Member Henderson, and carried by the following roll call vote to Approve all Items on the Consent Calendar:

Ayes: Mayor Pro Tem Tanaka and Council Members Henderson, Kaskanian, Francis, and Mayor Cerda

Noes: None

Absent: None

4 9. EXCLUDED CONSENT CALENDAR

10. PLANNING & ENVIRONMENTAL QUALITY COMMISSION ACTION SHEET

10.A January 18, 2022 MEETING - Meeting Cancelled

ORAL COMMUNICATIONS – None

11. DEPARTMENTAL ITEMS - ADMINISTRATIVE SERVICES – No Items

12. DEPARTMENTAL ITEMS - COMMUNITY DEVELOPMENT – No Items

13. DEPARTMENTAL ITEMS - ELECTED & CITY MANAGER'S OFFICES

13.A Calling for the June 7, 2022, General Municipal Election, Requesting Consolidation with the Statewide Primary Election to be Conducted by the Los Angeles County Registrar of Voters, and Providing Regulations for Candidates; Adoption of Resolutions: 6545, 6546 and 6547

RESOLUTION NO. 6545

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GARDENA, CALIFORNIA, CALLING FOR THE HOLDING

OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, JUNE 7, 2022, FOR THE ELECTION OF

CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS

OF THE LAWS OF THE STATE OF CALIFORNIA RELATING

TO GENERAL LAW CITIES

RESOLUTION NO. 6546

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GARDENA REQUESTING THE BOARD OF SUPERVISORS

OF THE COUNTY OF LOS ANGELES TO ORDER THE

CONSOLIDATION OF A GENERAL MUNCIPAL ELECTION
TO BE HELD ON JUNE 7, 2022 WITH THE STATEWIDE

DIRECT PRIMARY ELECTION TO BE HELD IN THE
COUNTY OF LOS ANGELES THE SAME DAY; TO

AUTHORIZE THE BOARD OF SUPERVISORS OF THE

COUNTY OF LOS ANGELES TO CANVASS THE RETURNS
OF SAID GENERAL MUNICIPAL ELECTION; AND TO

REQUEST THAT THE REGISTRAR- RECORDER/COUNTY

CLERK OF SAID COUNTY BE PERMITTED TO RENDER

FULL SERVICES TO THE CITY OF GARDENA RELATING

TO THE CONDUCT OF SAID GENERAL MUNICIPAL

ELECTION PURSUANT TO CALIFORNIA ELECTIONS
CODE SECTION 10403

5 RESOLUTION NO. 6547

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GARDENA, CALIFORNIA, ADOPTING REGULATIONS FOR

CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATES’ STATEMENTS SUBMITTED TO THE

VOTERS AT AN ELECTION TO BE HELD ON TUESDAY,
JUNE 7, 2022

City Manager Osorio presented the Staff Report.

It was moved by Council Member Henderson, seconded by Mayor Pro Tem Tanaka, and carried by the following roll call vote to Adopt Resolution Nos. 6545, 6546 and 6547:

Ayes: Council Member Henderson, Mayor Pro Tem Tanaka and Council Members Kaskanian, Francis, and Mayor Cerda
Noes: None

Absent: None

13.B RESOLUTION NO. 6548, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF GARDENA, CALIFORNIA, EXPRESSING SUPPORT FOR THE “BRAND-HUANG-MENDOZA TRIPARTISAN LAND USE INITIATIVE” TO AMEND

ARTICLE XI OF THE CONSTITUTION OF THE STATE OF CALIFORNIA TO

MAKE ZONING AND LAND USE COMMUNITY AFFAIRS, AND NOT OF STATE

INTEREST

RESOLUTION NO. 6548

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GARDENA, CALIFORNIA, EXPRESSING SU PPORT FOR
THE “BRAND- HUANG-MENDOZA TRIPARTISAN LAND
USE INITIATIVE” TO AMEND ARTICLE XI OF THE

CONSTITUTION OF THE STATE OF CALIFORNIA TO

MAKE ZONING AND LAND USE COMMUNITY AFFAIRS,

AND NOT OF STATE INTEREST

City Manager Osorio presented the Staff Report.

Council Member Francis expressed her concerns and asked for clarification regarding the Urgency Ordinance that was recently adopted. City Attorney Vasquez explained and answered her questions.

Mayor Pro Tem Tanaka also made a comment that this i s an initiative that we would support to go onto the ballot in November. City Attorney Vasquez confirmed that was correct.

Public Speaker: Sherrell Diggs had technical difficulties and asked if she was able to make a comment on this item. City Attorney Vasquez stated that Item has already been voted on and we have gone through Oral communications, however, she is welcome to email the City Council.

6 It was moved by Mayor Pro Tem Tanaka, seconded by Council Member Henderson, and carried by the following roll call vote to approve City Council to discuss and Adopt Resolution No. 6548:

Ayes: Mayor Pro Tem Tanaka and Council Members Henderson, Kaskanian, Francis, and Mayor Cerda
Noes: None

Absent: None

13.C RESOLUTION NO. 6550, ESTABLISHING BENEFITS FOR ALL UNREPRESENTED

POSITIONS
RESOLUTION NO. 6550

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GARDENA, CALIFORNIA, ESTABLISHING BENEFITS FOR

ALL UNREPRESENTED POSITIONS WHICH ARE NOT

COVERED UNDER AN APPROVED MEMORANDUM OF

UNDERSTANDING WITH A COLLECTIVE BARGAINING
GROUP, REPEALING RESOLUTION NO. 6332

City Manager Osorio presented the Staff Report.

Council Member Francis asked wh o the unrepresented employees are. City Manager Osorio answered her question. City Attorney Vasquez pointed out that Exhibit A to the actual resolution has an itemized list of all the positions.

Council Member Henderson asked a question regarding the pay schedule for the car allowance: Is there a reason why two offices have a lower amount versus making them all the same or comparable. City Manager Osorio explained and answered his question.

It was moved by Council Member Henderson, seconded by Council Member Kaskanian, and carried by the following roll call vote to Adopt Resolution No. 6550:

Ayes: Council Members Henderson, Kaskanian, Mayor Pro Tem Tanaka and Council Member Francis, and Mayor Cerda
Noes: None

Absent: None

13.D Gardena Municipal Employees Association (GMEA) Side Letter; Salary Adjustments to previously negotiated and executed Memorandum of Understanding (MOU) for period July 1, 2021 - June 30, 2025

City Manager Osorio presented the Staff Report.

Public Speaker: Jeremy Bastian, President of the GMEA, expressed his appreciation and thanked all Members of the City Council.

7 It was moved by Mayor Pro Tem Tanaka, seconded by Council Member Francis, and carried by the following roll call vote to Approve Side Letter:

Ayes: Mayor Pro Tem Tanaka and Council Members Francis, Henderson, Kaskanian, and Mayor Cerda
Noes: None

Absent: None

13.E COVID-19 Update

City Manager Osorio presented the update.

There was a discussion which included Mayor Cerda, Mayor Pro Tem Tanaka and City Manager Osorio regarding the rising number of COVID cases since our last meeting; they talked about the rising number of cases at LA City and County Fire and how our Police and Fire departments are coming along; if we are following mandates and if rapid tests are being accepted. Mayor Cerda then asked if our employees getting COVID twice. City Manager Osorio confirm ed that the number of cases is correct; our Police Department, Public Works, and Admin Services departments have all been hit hard. He continued to say that the symptoms are mild, so the turnaround has been quick; we are following all mandates, the KN95 surgical masks are available to all departments, we are reminding employees to wash their hands, and telling them to stay home if they are sick. He then said that some of our employees are getting COVID twice, but mainly one time; the ones who are getting it twice has been over a period of 1 year and symptoms are very mild.

14. DEPARTMENTAL ITEMS – POLICE – No Items

15. DEPARTMENTAL ITEMS - PUBLIC WORKS

15.A Award Professional Services for the Vermont Avenue Street Improvement Projects; Artesia Boulevard to Gardena Boulevard, JN959, in the amount of $97,886 and Rosecrans Avenue to 135th Street, JN 996, in the amount of $54,000 to Cannon Corporation.

City Manager Osorio presented the Staff Report.

There was a discussion which included Mayor Cerda, Council Me mbers Henderson and Francis, City Manager Osorio, and City Attorney Vasquez regarding the advertisement of the project, why an old Agreement was in the packet; what’s the process of getting other firms to get on our short list; if criteria is listed somewhere ; and if on-call consultants responsible for getting the folks to do the work.

Allan Rigg, Public Works Director and Kevin Kwak, Principal Civil Engineer came into the meeting and answered all questions.

8 It was moved by Council Member Henderson, seconded by Council Member Kaskanian, and carried by the following roll call vote to Award a Professional Services to On-Call Consultant:

Ayes: Council Members Henderson, Kaskanian, Mayor Pro Tem Tanaka and Council Member Francis, and Mayor Cerda
Noes: None

Absent: None

16. DEPARTMENTAL ITEMS - RECREATION & HUMAN SERVICES – No Items

17. DEPARTMENTAL ITEMS – TRANSPORTATION – No Items

18. COUNCIL ITEMS – No Items

19. COUNCIL DIRECTIVES

Council Member Henderson

(1) Asked for a report pertaining to federal funding - The Infrastructure Investment in Jobs Act, he is not sure if the city is currently receiving it. Seconded by Mayor Cerda

Mayor Pro Tem Tanaka

(1) Asked if the shrubs near the parking lot near the library can be trimmed because the shrubs obstructed his view and the sidewalk. Seconded by Council Member Henderson

Mayor Cerda

(1) Asked if a light can be installed by the outside doorway exit. Seconded by Mayor Pro Tem Tanaka

20. CITY MANAGER REMARKS RE: DIRECTIVES / COUNCIL ITEMS

City Manager Osorio gave a verbal report of information to follow -up on matters that had been directed or requested by the Mayor and Members of Council. Those items were, as follows:

1. Memo – To the president of Village Mobile Home Park, addressing traffic concerns along Gramercy Place.

2. Memo – The possibility of providing relief to home- based businesses through certain waivers of business licenses.

3. Free Shredding Event, Saturday, February 19, 2022, 10:00 a.m. – 2:00 p.m. at City Hall Complex; Maximum of 2 boxes (15 x 10 x 24 in) per household. Proof of residency required. Prevent identity theft by securely shredding & recycling documents such as Documents containing Social Security numbers ; Credit cards and bank account information; Credit card applications; Canceled or unused checks; Bank and credit card statements; Insurance an income tax record. For more information call 310-217-9537.

4. Two employees were recognized for their promotions: Diana Schnur and Alejandra Orozco.

9 21. COUNCIL REMARKS

1. MAYOR PRO TEM TANAKA – Since the last meeting, Mayor Pro Tem presided over a funeral of a great family friend; was also invited to attend flag ceremony for Jonathan Flagler it was a heart-wrenching ceremony; an actual touching memorial dedicated in his name, also shared he will always remember. Asked to keep first responders in our prayers.

Lastly, had lunch with the Elks State President.

2. COUNCIL MEMBER KASKANIAN – Since the last meeting, Council Member Kaskanian also attended Jonathan Flagler’s memorial service, shared it was an unbelievable experience and gave his blessings to him. Congratulated Alejandra Orozco and Diana Schnur on their promotions and shared it is well deserved.

3. COUNCIL MEMBER HENDERSON – Watched Jonathan Flagler’s memorial service online and shared it was a great memorial service. Thanked LA County Fire for sharing the memorial online. Also met with the Boys & Girls Club of Carson and they are servicing Gardena schools providing another way of service to the community. Attended the District 2 meeting, LA Bizfed meeting; AQMD meeting shared a lot of positive work is being made, also participated in a seminar to promote digital equity within the community. Lastly, attended an interesting seminar as an attendee on Public Agency’s investing in Crypto currency and shared that even though the city holds a more conservative view it may be the next investment vehicle.

4. MAYOR CERDA – Since the last meeting, Mayor Cerda attended via Zoom the CCGA meeting, monthly sanitation meeting, flag ceremony for Jonathan Flagler as well as the memorial; shared it was a very nice and moving ceremony. Mayor Cerda gave a special thanks to Gardena Police Department honor guard Sean Dixon and two other officers for representing Gardena. She also added an additional adjournment her cousin who passed from COVID at 54 years old.

5. COUNCIL MEMBER FRANCIS – Council Member Francis was not able to attend Jonathan Flagler’s memorial but sent her condolences to the fire department and his family. Since the last meeting , Council Member Francis attended the Greater Vecto r Control District meeting and was sworn in as their newest member, District 1 Neighborhood Watch meeting and discussed the new officers coming on board. She also shared they discussed the plan for the Superbowl and addressed everyone needs to be aware of the traffic that may enter our city. The MLK parade has been rescheduled to Feb. 26 th combined with Annual Black History Month Afternoon in the Park celebration.

Congratulated Alex for doing such a great job, and congratulated Diana Schnur on her promotion as well ; grateful they are on board. Also mentioned there will be a brief presentation on January 29 th for the MLK essay contest winner. Lastly, shared that on January 30th is Fred Korematsu Day, who was an American civil rights activist and in 2010 the State of California passed a bill establishing January 30 th as Fred Korematsu Day. In 1998 President Bill Clint awarded him the medal of honor and encouraged everyone to read his story.

10 22. ANNOUNCEMENT(S)

Mayor Cerda announced:

(1) Free Shredding Event for Gardena Residents, Saturday, February 19, 2022, 10:00 a.m. – 2:00 p.m. at City Hall Complex. For more information call 310-217-9537.

(2) Gardena Homeless Count 2022, scheduled for Wednesday, February 23, 2022, from 8:
a.m. to 12:00 p.m. For more information on how to become a volunteer you can sign up at www.theycountwillyou.org
.

(3) Virtual Com munity Open House Safety and Environmental Justice Element. City o f Gardena will be hosting an open house for residents to learn more about the draft Safety and Environmental Justice Element which will be Thursday, January 27, 2022, at 6:00 p.m.

23. REMEMBRANCES

Jimmy A. Romero, 61 years of age, beloved brother-in-law of Becky Romero, Deputy City Clerk in the City Clerk's Office; Shonell Green Barber, 54 years of age, beloved cousin of Mayor Cerda.

24. ADJOURNMENT

At 9:26 p.m., Mayor Cerda adjourned the Gardena City Council Meeting to a Special Council Meeting at 7:00 p.m. on Wednesday, January 26, 2022.

MINA SEMENZA

City Clerk of the City of Gardena and

APPROVED:

Ex-officio Clerk of the Council

______________________________ By:___________________________

Tasha Cerda, Mayor Becky Romero, Deputy City Clerk

1 of 2

MINUTES
Special Meeting
of the Gardena City Council
on the City of Gardena’s Housing Element
Wednesday, January 26, 2022

In order to minimize the spread of the COVID 19 virus, Governor Newsom has issued Executive Orders that temporarily suspend requirements of the Brown Act. Please be advised that the Council Chambers are closed to the public and that some, or all, of the Gardena City Council Members may attend this meeting telephonically.

The Special Meeting of the City Council of the City of Gardena, California, was held via Zoom and was called to order at 7:02 p.m. on Wednesday, January 26, 2022; Mayor Tasha Cerda presiding.

1. ROLL CALL

Present: Mayor Tasha Cerda; Mayor Pro Tem Rodney G. Tanaka; Council Member Mark E.

Henderson; Council Member Art Kaskanian; and Council Member Paulette C. Francis. Other City officials and employees present: City Manager Clint Osorio; City Attorney Carmen Vasquez; Assistant City Attorney Lisa Kranitz; Community Developm ent Director Greg S.

Tsujiuchi; Senior Planner Amanda Acuna; and City Clerk Mina Semenza.

2. SPECIAL MEETING

Senior Planner Amanda Acuna, along with Consultant Veronica Tam of Veronica Tam & Associates gave a PowerPoint presentation based on the following:

2.A PUBLIC HEARING: RESOLUTION NO. 6542 Amending the Gardena General Plan by Adopting the 6th Cycle 2021-2029 Gardena Housing Element and Directing Staff to File a Notice of Exemption.

Mayor Cerda opened the Public Hearing at 7:30 p.m.

Consultant Tam, along with Assistant City Attorney Kranitz, and Senior Planner Acuna answered all questions.

Mayor Cerda closed the Public Hearing at 7:50 p.m.

It was moved by Mayor Pro Tem Tanaka, seconded by Council Member Kaskanian, and carried by the following roll call vote to Adopt Resolution No. 6542:

Ayes: Mayor Pro Tem Tanaka and Council Members Kaskanian, Henderson, Francis, and Mayor Cerda

Noes: None

Absent: None

2 of 2

3. PUBLIC COMMENT

No one from the Public spoke, but an email was received and made part of the record from Matthew Gelfand, Counsel for Californians for Homeownership, who was in opposition of the 6th Cycle 2021-2029 Gardena Housing Element.

4. ADJOURMENT

At 7:54 p.m., Mayor Cerda adjourned to the Joint Special Meeting / Workshop of the Gardena City Council and the Planning Environmental Quality Commission at 6:00 p.m. on Thursday, January 27, 2022.

MINA SEMENZA
City Clerk of the City of Gardena and
Ex-officio Clerk of the Council
APPROVED:

____________________________ By: _____________________________ Tasha Cerda, Mayor Becky Romero, Deputy City Clerk
1 of 2

MINUTES
Special Meeting / Workshop
of the Gardena City Council and
Planning and Environmental Quality Commission
Thursday, January 27, 2022

In order to minimize the spread of the COVID 19 virus, Governor Newsom has issued Executive Orders that temporarily suspend requirements of the Brown Act. Please be advised that the Council Chambers are closed to the public and that some, or all, of the Gardena City Council Members and Planning and Environmental Quality Commission Members may attend this meeting telephonically.

The Special Meeting / Workshop of the City Council and the Planning and Environmental Quality Commission of the City of Gardena, California, was held via Zoom and was called to order at 6:07 p.m. on Thursday, January 27, 2022; Mayor Tasha Cerda presiding.

1. ROLL CALL

Present: Mayor Tasha Cerda; Council Member Mark E. Henderson; and Council Member Art Kaskanian. Mayor Pro Tem Rodney G. Tanaka and Council Member Paulette C. Francis were away on an excused absence. Other City officials and employees present: City Manager Clint Osorio; City Attorney Carmen Vasquez; Assistant City Attorney Lisa Kranitz; Community Development D irector Greg S. Tsujiuchi ; Senior Planner Amanda Acuna; and City Clerk Mina Semenza. None of the Planning and Environmental Quality Commissioners were in attendance.

2. WORKSHOP

A. CITY OF GARDENA - PUBLIC SAFETY PLAN & ENVIRONMENTAL JUSTICE

ELEMENT

There was a PowerPoint presentation by Consultant Kelly Heckler of De Novo Planning Group. It was for residents to learn more about the Draft Safety and Environmental Justice Elements.

Consultant Hickler, along with Assistant City Attorney Kranitz, and Senior Planner Amanda Acuna answered all questions.

Staff advised that this item was scheduled to appear before the Planning Commission at a public hearing on February 1, 2022 and before the City Council on February 22, 2022 at another public hearing.

Information on the workshop and the draft policy documents has been posted on the City’s website at. https://cityofgardena.org/community-development/planning-projects/ https://cityofgardena.org/environmental-justice-element/

3. PUBLIC COMMENT

No one from the Public spoke.

2 of 2

4. ADJOURMENT

At 6:52 p.m., Mayor Cerda adjourned to the Closed Session portion of the City Council Meeting at 7:00 p.m. followed by the Regular City Council Meeting at 7:30 p.m. on Tuesday, February 8, 2022.

MINA SEMENZA
City Clerk of the City of Gardena and
Ex-officio Clerk of the Council
APPROVED:

____________________________ By: _____________________________ Tasha Cerda, Mayor Becky Romero, Deputy City Clerk

MINUTES
Regular PEQC Meeting Notice and Agenda of the
Planning and Environmental Quality Commission
Tuesday, October 19, 2021

The Regular PEQC Meeting Notice and Agenda of the Planning and Environmental Quality Commission of the City of Gardena, California, was called to order at 7:00 PM on Tuesday, October 19, 2021, in the 1700 W. 162nd Street, Gardena, California.

PARTICIPATE DURING THE MEETING VIA ZOOM
Join Zoom Meeting Via the Internet or Via Phone Conference Direct URL: https://us02web.zoom.us/j/81105324301
Phone number: US: +1 669 900 9128 or +1 346 248 7799 or +1 253 215 8782 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799
International numbers available: https://us02web.zoom.us/u/kbyauD47m Meeting ID: 811 0532 4301

1. CALL MEETING TO ORDER

2. ROLL CALL

Present: Chair Stephen P Langley, Vice Chair Deryl Henderson, Member Dale R Pierce, Member Jules Kanhan.

Absent: Member Steve Sherman.

3. APPROVAL OF MINUTES

3.A SEPTEMBER 21, 2021

It was moved by Commissioner Pierce, seconded by Vice Henderson, and passed by the following vote to approve

Ayes: Peirce, Henderson, Kanhan, Langley
Noes: None
Abstain: Sherman

4. ORAL COMMUNICATIONS
Chair Langley invited anyone from the public to speak on any issues not on the agenda, however, there was no one from the public in attendance and hence there were no oral communications.

5. PUBLIC HEARING ITEMS

5.A ENVIRONMENTAL ASSESSMENT #10-21, SITE PLAN REVIEW #8-21, CONDITIONAL USE PERMIT #3-21, CONDITIONAL USE PERMIT #4-06 (REVOCATION)
A request to develop a new soccer facility on a 1.49-acre site which included a site plan review to construct seven 50-foot by 98-foot soccer fields with netting, lighting, and other accessory structures; a conditional use permit for the operation of a new soccer facility per Section 18.46.030.C.9 of the Gardena Municipal Code (GMC) and to permit parking that utilizes tandem and off-site parking per Section

18.40.080 of the GMC, a revocation of CUP #4-06 for the operation of a demolition and hauling business; and direction staff to file a Notice of Exemption for a Class 32 exemption pursuant to CEQA Guidelines Section 15332 for an in-fill development project.

Senior Planner John Signo presented the Staff Report and recommended that the Planning and Environmental Quality Commission adopt Resolution No. PC 13-21, approving the project and directing staff to file a notice of exemption.

The project applicant, Romain Bianchi provided a presentation of his own showing rendering of the proposed project.

Chair Langley left the meeting at 7:37pm, on an excused absence.

Mr. Signo clarified that there was a condition of approval included to require a temporary use permit or another special use permit in the event there were large events conducted at the facility, however, tournaments would fall under the scope of the proposed project.

Commissioner Pierce commented on the benefits of the soccer facilities could have on the youth community of the City.

Mr. Bianchi stated that in another project the community surrounding their facility enjoyed the soccer fields.

Vice Chair Henderson asked about providing crosswalks around the facility and whether there were adequate restroom facilities on site.

Mr. Bianchi stated that during operations staff would make sure people are not crossing the street when there are cars and manage the flow of traffic. He then stated that the restroom requirements were based on the square footage of the building on site.

Vice Chair Henderson asked whether the restroom requirements were based on the total occupancy.

Mr. Bianchi answered no.

Mr. Signo stated the project plans were reviewed by the City’s Building Official and stated the same concern over the number of restrooms provided, but that the applicant’s architect assured it was adequate.

Mr. Bianchi stated that at another facility that had eight soccer fields and provided two restrooms, did not have any issues.

Commissioner Kanhan raised his concerns regarding noise generated by the soccer fields and how it would affect the neighboring properties.

Mr. Bianchi stated the tournaments would occur during the day and not all the soccer fields would be used at once. They would rotate the games and only use four to five fields at a time.

Vice Chair Henderson opened the public hearing.

Crystal Wong, the architect for the project, stated that three restrooms would be sufficient for the project in accordance with the State’s plumbing code.

Vice Chair Henderson closed the public hearing.

MOTION: It was moved by Commissioner Pierce and seconded by Vice Chair Henderson to approve Resolution No. PC 13-21 approving Site Plan Review #8-21 and Conditional Use Permit #3-20 subject to the conditions of approval, revoking Conditional Use Permit #4-06, and directing staff to file a notice of exemption for a Class 32 in-fill development project.

The motion passed by the following roll call vote:

Ayes: Pierce, Henderson, Kanhan
Noes: None

Absent: Sherman, Langley
.

6. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
Community Development Director Greg Tsujiuchi stated that he would have Senior Planner Amanda Acuna provide an update on the development of the City’s Environmental Justice Element.

Ms. Acuna provided information to the Commission and public on the City’s draft Environmental Justice Element and how staff was conducting community outreach. Ms.

Acuna encouraged all to take part in a community survey that was provided on the City’s website.

7. PLANNING & ENVIRONMENTAL QUALITY COMMISSIONERS' REPORTS Vice Chair Henderson asked about the Planning Commissioners Academy being put on by the League of Californian Cities happening in March of 2022.

Mr. Tsujiuchi stated he would keep the Commission informed on the registration for the event.

Assistant City Attorney Lisa Kranitz introduced Lauren L’Ecuyer who had been recently hired.

Vice Chair Henderson welcomed Lauren.

8. ADJOURNMENT

Vice Chair Henderson adjourned the meeting at 7:56 P.M.

Respectfully submitted,

________________________________

GREG TSUJIUCHI, SECRETARY
Planning and Environmental Quality Commission

DERYL HENDERSON, VICE-CHAIR
Planning and Environmental Quality Commission

MINUTES
Regular PEQC Meeting Notice and Agenda of the
Planning and Environmental Quality Commission
Tuesday, December 7, 2021

The Regular PEQC Meeting Notice and Agenda of the Planning and Environmental Quality Commission of the City of Gardena, California, was called to order at 7:00 PM on Tuesday, December 7, 2021, in the 1700 W. 162nd Street, Gardena, California.

PARTICIPATE DURING THE MEETING VIA ZOOM
Join Zoom Meeting Via the Internet or Via Phone Conference:
https://us02web.zoom.us/j/89825345902
Via Phone Conference Phone number: US +1 669 900 9128, Meeting ID : 898 2534 5902
Press *9 to Raise Hand and *6 to unmute when prompted.

If you wish to speak on a specific agenda item during the meeting you, may use the "Raise your Hand" feature during the item you wish to speak on. For Non-Agenda Items you will be allowed to speak during Oral Communications. Members of the public wishing to address the Commission/Committee/Board will be given three (3) minutes to speak.

1. CALL MEETING TO ORDER

2. ROLL CALL

Present: Chair Stephen P Langley, Vice Chair Deryl Henderson, Member Dale R Pierce Member Jules Kanhan Member Sherman

Absent: None

3. APPROVAL OF MINUTES
None.

4. ORAL COMMUNICATIONS
Chair Langley invited anyone from the public to speak on any issues not on the agenda, however, there was no one from the public in attendance and hence there were no oral communications.

5. PUBLIC HEARING ITEMS

5.A URGENCY ORDINANCE NO. 1838 AND ORDINANCE NO. 1839

Consideration of an Ordinance adopting changes to Title 17 (Subdivisions) and Title 18 (Zoning) of the Gardena Municipal Code relating to the implementation of Senate Bill 9 allowing the subdivision of single-family residential lots into two and the creation of two residential units per lot as mandated by State law. The changes are proposed to be adopted as an Urgency Ordinance as well as a regular Ordinance. The adoption of these Ordinances are not a project under the California Environmental Quality Act pursuant to California Senate Bill 9. The Planning Commission will make a recommendation to the City Council.

Assistant City Attorney Lisa Kranitz gave an overview of Senate Bill 9.

Special Projects Planner Gregg McClain presented the Staff Report and recommended that the Planning and Environmental Quality Commission adopt Resolution No. PC 14-21, recommending that the City Council approve an ordinance adopting changes to Title 17 and Title 18 of the Gardena Municipal Code relating to the implementation of Senate Bill 9.

Ms. Kranitz stated the Commission received a letter of opposition to the amendments.

Commissioner Sherman stated his concerns regarding sufficient parking.

Ms. Kranitz stated State Law was very restricted on what the City is allowed to do in regard to parking.

Chair Langley asked whether there could be a requirement to install electric charging stations for each parking space.

Ms. Kranitz stated the law prohibited cities from requiring parking for areas located within one-half mile walking distance of a high-quality transit corridor.

Community Development Director Greg Tsujiuchi stated staff could look more into requirements around electric charging stations.

Chair Langley open the public hearing.

Senior Planner Amanda Acuna gave instructions for speakers and stated there were no speakers.

Chair Langley closed the public hearing.

MOTION: It was moved by Vice Chair Henderson and seconded by Commissioner Kanhan to adopt Resolution No. PC 14- 21, recommending the City Council adopt Ordinance No. 1839 Amending Titles 17 and 18 of the G ardena Municipal Code relating to ur ban lot splits and two- unit housing developments, and also adopt th e Ordinance as an Urgency Ordinance to put standards into place immediately.

The motion passed by the following roll call vote:

Ayes: Henderson, Kanhan, Langley
Noes: Pierce, Sherman

Absent: None.

6. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
Mr. Tsujiuchi stated staff is still monitoring when the Planning Commissioners academy information will be posted.

7. PLANNING & ENVIORNMENTAL QUALITY COMISSIONERS' REPORTS C hair Langley wished everyone happy holidays.

8. ADJOURNMENT

Chair Langley adjourned the meeting at 7:42 P.M.

Respectfully submitted,

________________________________

GREG TSUJIUCHI, SECRETARY
Planning and Environmental Quality Commission

STEPHEN LANGLEY, CHAIR
Planning and Environmental Quality Commission

MEMORANDUM

TO: Honorable Mayor and City Council

FROM: City Treasurer’s Office

DATE: February 3, 2022

SUBJECT: WARRANT REGISTER

PAYROLL REGISTER

February 8, 2022 TOTAL WARRANTS ISSUED: $3,014,368.69

Wire Transfer: 12121-12127
Prepay: 166139-166143
Check Numbers: 166144-166302
Checks Voided:

Total Pages of Register: 20

January 28, 2022 TOTAL PAYROLL ISSUED: $1,921,189.13

__________________________________
for J. Ingrid Tsukiyama, City Treasurer

cc: City Clerk
02/03/2022
Voucher List

CITY OF GARDENA
1 11:18:36AM
Page:vchlist
Bank code : usb
Voucher Date Vendor Invoice PO # Description/Account Amount 12121 1/20/2022 111894 HEALTHNOW ADMINISTRATIVE, SERVICES U4711 HEALTH INSURANCE CLAIMS~ 95,990.47 Total : 95,990.47
12122 1/20/2022 104058 ADMINSURE INC. 011922 WORKERS' COMP CLAIMS 26,321.41 Total : 26,321.41
12123 1/25/2022 104058 ADMINSURE INC. 012422 WORKERS' COMP CLAIMS ADMINISTRATION- 28,600.96 Total : 28,600.96
12124 1/27/2022 111894 HEALTHNOW ADMINISTRATIVE, SERVICES U4712 HEALTH INSURANCE CLAIMS 35,903.01 Total : 35,903.01
12125 1/26/2022 303348 EMPLOYMENT DEVELOPMENT, DEPARTMENTOCT-DEC 2021 SDI FOR QUARTER ENDED 12/31/21 154.70 Total : 154.70
12126 1/26/2022 303348 EMPLOYMENT DEVELOPMENT, DEPARTMENTOCT-DEC 2021 SUI SUI FOR QUARTER ENDED 12/31/21 48,597.05 Total : 48,597.05
12127 2/2/2022 111016 KAISER FOUNDATION HEALTH PLAN JANUARY 2022 HEALTH INSURANCE 280,429.24 Total : 280,429.24
166139 1/25/2022 111902 BPR CONSULTING GROUP LLC 27 032-00098 CONSULTING SERVICES - OCTOBER 2021 2,500.00 Total : 2,500.00
166140 1/25/2022 111902 BPR CONSULTING GROUP LLC 35 032-00098 CONSULTING SERVICES - NOVEMBER 2021 50,407.22 Total : 50,407.22
166141 1/25/2022 105418 EMPIRE CLEANING SUPPLY S5045319.001 034-00496 COVID-19 PPE SUPPLIES 1,662.99 Total : 1,662.99
166142 1/31/2022 109900 U.S. BANK CORPORATE PAYMENT, SYSTEMSBEEMAN 01/24/22 CAL CARD STATEMENT 12/23-01/24/22 3,108.68 Total : 3,108.68
166143 1/31/2022 109900 U.S. BANK CORPORATE PAYMENT, SYSTEMSSANTIN 01/24/22 CAL CARD STATEMENT 12/23-01/24/22 11,469.62 Total : 11,469.62
166144 2/8/2022 106086 ABC COMPANIES 3284197 GTRANS AUTO PARTS 409.64 1Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount 166144 2/8/2022 (Continued)106086 ABC COMPANIES
666.79GTRANS AUTO PARTS3289243
Total : 1,076.43
166145 2/8/2022 111853 ACCESS 9184073 PD SHREDDING SERVICES 70.00 Total : 70.00
166146 2/8/2022 104742 ADVANCED IMAGING OF SOUTH BAY, INC. 502676-QAISB MEDICAL SERVICES 15.87 Total : 15.87
166147 2/8/2022 101748 AFTERMARKET PARTS COMPANY LLC, THE 82585933 037-10048 GTRANS AUTO PARTS 270.90 037-10048 3,206.37GTRANS AUTO PARTS82588241
037-10048 5.46GTRANS AUTO PARTS82588283
Total : 3,482.73
166148 2/8/2022 201283 ALARCON, RAUL A. 02/06-02/08 TRAINING - CRITICAL INCIDENT LEADERSHIP 100.00 Total : 100.00
166149 2/8/2022 100925 AMERICAN MOVING PARTS 01A128631 GTRANS AUTO PARTS 135.77 Total : 135.77
166150 2/8/2022 110028 ANSER ADVISORY MANAGEMENT LLC 2194 037-10036 PROJECT MANAGEMENT SUPPORT- ELECTRIC BUS 1,600.00 Total : 1,600.00
166151 2/8/2022 108625 ARAD OIL INC. DECEMBER 2021 CAR WASH 110.00 Total : 110.00
166152 2/8/2022 101459 ASBURY ENVIRONMENTAL SERVICES I500-00763237 HAZARDOUS WASTE DISPOSAL SERVICES 95.00 387.02HAZARDOUS WASTE DISPOSAL SERVICESI500-00787272
919.09HAZARDOUS WASTE DISPOSAL SERVICESI500-00787382

55.00HAZARDOUS WASTE DISPOSAL SERVICESI500-00787684

95.00USED OIL SERVICE CHARGEI500-00788223

85.00USED OIL SERVICE CHARGEI500-00790822
Total : 1,636.11
166153 2/8/2022 104687 AT&T 17619848 TELEPHONE 375.27 426.58TELEPHONE17619849
13,806.76TELEPHONE17620159
2Page:
02/03/2022
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CITY OF GARDENA
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Bank code : usb
Voucher Date Vendor Invoice PO # Description/Account Amount 166153 2/8/2022 (Continued)104687 AT&T
554.45TELEPHONE17622968

33.78TELEPHONE17650912

86.41TELEPHONE17650913

33.78TELEPHONE17650927

33.78TELEPHONE17650935

88.66TELEPHONE17650936
Total : 15,439.47
166154 2/8/2022 111170 AT&T FIRSTNET 287290885074Z011022 CITYWIDE CELL PHONE ACCT #287290885074 1,945.73 1,734.20PD CELL PHONE ACCT #287293416290287293416290X011022 231.55PD CELL PHONE ACCT #287295242065287295242065X011022 1,630.06COVID-19 FIRSTNET COMMUNICATION SERVICES287298156560X011022 1,632.99COVID-19 FIRSTNET COMMUNICATION SERVICES287298156560X121021 427.62BUS CELL PHONE ACCT #287303490376287303490376X011022 Total : 7,602.15
166155 2/8/2022 100474 AT&T LONG DISTANCE 011222 TELEPHONE 62.47 Total : 62.47
166156 2/8/2022 100964 AT&T MOBILITY 287275680401X010122 PD CELL PHONE ACCT #287275680401 202.70 202.42PD CELL PHONE ACCT #287275680401287275680401X020122

86.46CM CELL PHONE ACCT #828667974828667974X01162022
645.57PD CELL PHONE ACCT #835577878835577878X011022
644.85PD CELL PHONE ACCT #835577878835577878X020122
Total : 1,782.00
166157 2/8/2022 102880 AUTOPLEX, INC. 13503 2015 FORD INTRCPTR #1462933 OIL & FILTER 82.53

44.562012 FORD E350 #1391819 OIL AND FILTER C13506
Total : 127.09
166158 2/8/2022 105377 BARTEL ASSOCIATES, LLC 21-959 023-01367 ACTUARIAL SERVICES - OPEB VALUATION 6,953.00 Total : 6,953.00
166159 2/8/2022 102400 BAYSIDE MEDICAL CENTER 00134153 BLOOD DRAW 381.60 Total : 381.60
166160 2/8/2022 102035 BD WHITE TOP SOIL CO., INC. 86262 PARK MAINT SUPPLIES 76.07 3Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 76.07 166160 2/8/2022 102035 102035 BD WHITE TOP SOIL CO., INC. 166161 2/8/2022 103641 BECNEL UNIFORMS 43242 BUS UNIFORM SUPPLIES 121.55 Total : 121.55
166162 2/8/2022 102135 BEHRENDS, KENT 80 023-01346 IT NETWORK SUPPORT 3,400.00 Total : 3,400.00
166163 2/8/2022 102243 BISHOP COMPANY 710773 PARK MAINT SUPPLIES 154.33 Total : 154.33
166164 2/8/2022 111835 BOB MURRAY & ASSOCIATES 9349 PROFESSIONAL SERVICES 76.45 Total : 76.45
166165 2/8/2022 110538 CANNON COMPANY 79065-R 024-00779 CONSULTANT SERVICES - ROWLEY PARK REHAB, 916.25 Total : 916.25
166166 2/8/2022 823003 CARL WARREN & COMPANY DECEMBER 2021 CLAIMS MANAGEMENT 1,087.50 Total : 1,087.50
166167 2/8/2022 303331 CDTFA 2021 USE TAX RETURN 21,893.00 Total : 21,893.00
166168 2/8/2022 110719 CHARGEPOINT IN109441 MODULE TO UPDATE CHARGING STATION AT CIT 358.31 Total : 358.31
166169 2/8/2022 111836 CHARGERS FOOTBALL COMPANY IN-CF-02090 037-10070 LINE 7X MARKETING PACKAGE WITH THE CHARG 25,400.00 Total : 25,400.00
166170 2/8/2022 108378 CHARLES E. THOMAS COMPANY INC. 79624 037-10045 FY22 SCAQMD VAPOR REVERIFICATION TESTING 630.20 037-10045 200.00DESIGNATED OPERATOR SERVICES83398
Total : 830.20
166171 2/8/2022 110146 CHUCK THOMAS INVESTIGATIONS 10/14-12/20/21 035-01123 PROFESSIONAL SERVICES 2,326.97 035-01130 3,212.16PROFESSIONAL SERVICES12/20/21-01/05/22 Total : 5,539.13
166172 2/8/2022 308112 CITY OF HAWTHORNE GARDENA JAIL-02 035-01127 JAIL SERVICES - DECEMBER 2021 7,500.00 4Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 7,500.00 166172 2/8/2022 308112 308112 CITY OF HAWTHORNE 166173 2/8/2022 111534 CLEAN ENERGY CE12462942 037-10056 GTRANS OFFSITE CNG FUELING SERVICES 44,911.45 Total : 44,911.45
166174 2/8/2022 111740 CLEANCOR LNG LLC 592-000718 024-00743 QUARTLERY PREVENTATIVE MAINTENANCE 918.10 Total : 918.10
166175 2/8/2022 102388 COPYLAND, INC. 77619 037-10047 FY22 PROFESSIONAL PRINTING AND COPYING S 1,141.66 Total : 1,141.66
166176 2/8/2022 110907 CRAYON SOFTWARE EXPERTS, LLC 3065680 023-01371 ANNUAL MICROSOFT LICENSE RENEWAL - 2022 160,111.16 Total : 160,111.16
166177 2/8/2022 103353 CRM COMPANY, LLC. LA19589 SCRAP TIRE DISPOSAL FEE 69.50 Total : 69.50
166178 2/8/2022 104736 D&R OFFICE WORKS, INC. 0122411 PW OFFICE SUPPLIES 413.44 Total : 413.44
166179 2/8/2022 111377 DE NOVO PLANNING GROUP 3254 032-00096 PROFESSIONAL SERVICES - GARDENA LAB 5 4,604.37 Total : 4,604.37
166180 2/8/2022 104222 DELL MARKETING L.P. 10545201984 023-01360 COMPUTER REPLACEMENT PARTS 19,650.63 Total : 19,650.63
166181 2/8/2022 312558 DEPARTMENT OF ANIMAL CARE, & CONTROLDECEMBER 2021 MONTHLY HOUSING SERVICES - DECEMBER 2021 792.09 Total : 792.09
166182 2/8/2022 303459 DEPARTMENT OF JUSTICE 553633 FINGERPRINT APPS - DECEMBER 2021 2,709.00 Total : 2,709.00
166183 2/8/2022 312117 DEPARTMENT OF WATER & POWER 012622 LIGHT & POWER 105.73 Total : 105.73
166184 2/8/2022 110849 DMS CONSULTANTS CIVIL, ENGINEERS, INC GA-004-1 024-00800 CONSULTANT SERVICES - LOCAL STREET IMPRO 35,935.00 Total : 35,935.00
166185 2/8/2022 104500 DOOLEY ENTERPRISES, INC 61865 035-01124 PD AMMUNITION SUPPLIES 3,779.33 5Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 3,779.33 166185 2/8/2022 104500 104500 DOOLEY ENTERPRISES, INC 166186 2/8/2022 109426 ESPINOSA, VANESSA 01/09-01/22/22 PROFESSIONAL SERVICES - CASE WORKER 1,344.00 Total : 1,344.00
166187 2/8/2022 110320 EYEDEAL INTERIORS INC CG105468 CARPET INSTALLATION CITY HALL BASEMENT T 1,232.00 Total : 1,232.00
166188 2/8/2022 105367 FACILITIES PROTECTION SYSTEMS 71329 037-10057 FY22 FIRE SPRINKLER MAINTENANCE AND 5-YE 840.00 Total : 840.00
166189 2/8/2022 100055 FAIR HOUSING FOUNDATION DECEMBER 2021 CDBG CONSULTANT 1,954.13 Total : 1,954.13
166190 2/8/2022 106109 FASTSIGNS 0094-104698 BLDG MAINT SUPPLIES 84.52 Total : 84.52
166191 2/8/2022 106129 FEDEX 7-608-96424 SHIPPING SERVICES 28.45

28.58SHIPPING SERVICES7-609-26857
153.06SHIPPING SERVICES7-615-81803

25.90SHIPPING SERVICES7-615-88865

87.13SHIPPING SERVICES7-636-19089
Total : 323.12
166192 2/8/2022 111943 FILO GROUP, THE 20220114E COVID-19 EMERGENCY SUPPLIES 950.00 Total : 950.00
166193 2/8/2022 206509 FRANCIS, JOHN S. 02/06-02/08 TRAINING - CRITICAL INCIDENT LEADERSHIP 100.00 Total : 100.00
166194 2/8/2022 112566 GALLS, LLC BC1523432 PD UNIFORM SUPPLIES 851.82 851.82PD UNIFORM SUPPLIESBC1523434
851.82PD UNIFORM SUPPLIESBC1523435
851.82PD UNIFORM SUPPLIESBC1523436
1,127.43PD UNIFORM SUPPLIESBC1527382
275.61PD UNIFORM SUPPLIESBC1527384
Total : 4,810.32
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Voucher Date Vendor Invoice PO # Description/Account Amount 166195 2/8/2022 107030 GARDENA AUTO PARTS 147323 PW AUTO PARTS 122.69

49.74PW AUTO PARTS147413
246.08PW AUTO PARTS147525
Total : 418.51
166196 2/8/2022 107011 GARDENA VALLEY NEWS, INC. 00114107 COMMUNITY OPEN HOUSE 143.50 129.50SUMMARY OF ORDINANCE NO. 183800114214
161.00NOTICE OF PUBLIC HEARING -00114302
210.00NOTICE OF PUBLIC HEARING -00114303
196.00NOTICE OF PUBLIC HEARING -00114304
227.50NOTICE OF PUBLIC HEARING0114108
Total : 1,067.50
166197 2/8/2022 106470 GILLIG LLC 40875686 037-10049 GTRANS AUTO PARTS 217.09 Total : 217.09
166198 2/8/2022 619004 GOLDEN STATE WATER CO. 012522 WATER 9,853.31 Total : 9,853.31
166199 2/8/2022 111942 GONZALEZ, JORGE AND MARGARET CIT #19466 REFUND - ADMINISTRATIVE CITATION FOR 55.00 Total : 55.00
166200 2/8/2022 111945 HARCO GROUP, INC PERMIT #50020-0320 PERMIT DEPOSIT REFUND - 1735 ARTESIA 15,000.00 Total : 15,000.00
166201 2/8/2022 111549 HF & H CONSULTANTS, LLC 9718905 CONSULTING SERVICES - SOLID WASTE 5,019.00 Total : 5,019.00
166202 2/8/2022 108434 HOME DEPOT CREDIT SERVICES 0023394 GTRANS MAINT SUPPLIES 134.68

31.91BLDG MAINT SUPPLIES1543781
408.09BLDG MAINT SUPPLIES3054382

93.30GTRANS MAINT SUPPLIES5074572
100.81PARK MAINT SUPPLIES6040222
416.48BLDG MAINT SUPPLIES7053762

84.94BLDG MAINT SUPPLIES8320120
Total : 1,270.21
166203 2/8/2022 111593 INTER-CON SECURITY SYSTEMS INC BD0067825 037-09992 GTRANS SECURITY SERVICES - DECEMBER 2021 7,154.80 7Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount 166203 2/8/2022 (Continued)111593 INTER-CON SECURITY SYSTEMS INC 037-09992 620.28GTRANS SECURITY SERVICES - DECEMBER 2021BD0067826 037-09992 439.96GTRANS SECURITY SERVICES - DECEMBER 2021BD0067827 Total : 8,215.04
166204 2/8/2022 106714 INTERSTATE BATTERIES OF, CALIFORNIA COAST, INC.130102158 GTRANS AUTO PARTS 438.03 Total : 438.03
166205 2/8/2022 110733 J & S PROPERTY MANAGEMENT AND, MAINTENANCE, INC5670 LANDSCAPE MAINTENANCE SERVICE 1,295.00 1,295.00LANDSCAPE MAINTENANCE SERVICE6034
Total : 2,590.00
166206 2/8/2022 107642 JAPANESE AUTOMOTIVE CENTER, INC. 0295156 2017 FORD F350 #F21224VIN SERVICE 144.72 Total : 144.72
166207 2/8/2022 110853 JONES & MAYER 107471 020-00034 ATTORNEY SERVICES 10,182.20

27.79ATTORNEY SERVICES - MONTHLY RETAINER FOR107472

38.33ATTORNEY SERVICES107473
196.62ATTORNEY SERVICES107474
511.20ATTORNEY SERVICES107475

42.60ATTORNEY SERVICES107476
426.00ATTORNEY SERVICES107477
1,256.70ATTORNEY SERVICES107478

51.95ATTORNEY SERVICES107479

42.60ATTORNEY SERVICES107480
467.56ATTORNEY SERVICES107482
1,298.78ATTORNEY SERVICES107483
3,919.20ATTORNEY SERVICES107484
337.68ATTORNEY SERVICES107485
805.25ATTORNEY SERVICES107486
181.83ATTORNEY SERVICES107488

63.90ATTORNEY SERVICES107489
276.90ATTORNEY SERVICES107490
2,406.90ATTORNEY SERVICES107491
127.80ATTORNEY SERVICES107492
234.30ATTORNEY SERVICES107493
7,325.16ATTORNEY SERVICES107494
8Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount 166207 2/8/2022 (Continued)110853 JONES & MAYER
337.68ATTORNEY SERVICES107495
155.85ATTORNEY SERVICES107496

22.86ATTORNEY SERVICES107497
234.30ATTORNEY SERVICES107498
Total : 30,971.94
166208 2/8/2022 111016 KAISER FOUNDATION HEALTH PLAN FEBRUARY 2022 HEALTH INSURANCE 308,182.94 Total : 308,182.94
166209 2/8/2022 110385 KIMLEY-HORN AND ASSOCIATES, INC 194091009-1221 032-00097 DEVELOPMENT SERVICES - WESTERN SRO APART 2,120.77 Total : 2,120.77
166210 2/8/2022 111517 KIRK'S AUTOMOTIVE INC. 1056672 GTRANS SHOP SUPPLIES 205.43

52.90GTRANS SHOP SUPPLIES1056712
Total : 258.33
166211 2/8/2022 111045 KJ SERVICES 2342 020-00035 USED OIL PROGRAM EXPENSE - DECEMBER 2021 382.50 Total : 382.50
166212 2/8/2022 111260 KJOS, BARBARA JEAN JANUARY 2022 GARDENA FAMILY CHILD CARE PROGRAM 1,711.00 Total : 1,711.00
166213 2/8/2022 105900 KONECRANES, INC. 154599706 037-10032 PREVENTATIVE MAINT & INSPECTION OF CRANE 525.00 Total : 525.00
166214 2/8/2022 312030 L.A. COUNTY ASSESSOR 22ASRE105 MAPS/POSTAGE 48.48 Total : 48.48
166215 2/8/2022 312240 L.A. COUNTY DEPARTMENT OF, PUBLIC WORKS22011003817 024-00769 INDUSTRIAL WASTE SERVICES 15,959.99 024-00769 1,591.08TRAFFIC SIGNAL MAINT - HIGHWAY SAFETY- D22011004129 Total : 17,551.07
166216 2/8/2022 312039 L.A. COUNTY FIRE DEPARTMENT C0010256 023-01337 FIRE PROTECTION SERVICE S- MARCH 2022 877,619.77 Total : 877,619.77
166217 2/8/2022 312113 L.A. COUNTY SHERIFF'S DEPT 221667SG INMATE MEAL DELIVERY PROGRAM - DECEMBER 455.77 9Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 455.77 166217 2/8/2022 312113 312113 L.A. COUNTY SHERIFF'S DEPT 166218 2/8/2022 110904 L.N. CURTIS & SONS INV553815 PD PROGRAM SUPPLIES 144.70 183.03PD PROGRAM SUPPLIESINV553820
162.22PD PROGRAM SUPPLIESINV553845
Total : 489.95
166219 2/8/2022 105874 LAWSON PRODUCTS, INC. 9308946727 BUS SHOP SUPPLIES 19.65 Total : 19.65
166220 2/8/2022 112805 LEAGUE OF CALIFORNIA CITIES 641158 ANNUAL MEMBERSHIP DUES 20,859.00 Total : 20,859.00
166221 2/8/2022 111941 LEE, JUDITH RECEIPT #49175 REFUND - REPORT WAS NOT RELEASED 23.00 Total : 23.00
166222 2/8/2022 110920 LIBERTY MANUFACTURING, INC 437 PD RANGER SERVICES 440.00 515.00PD RANGE SERVICES452
Total : 955.00
166223 2/8/2022 112260 LIEBERT CASSIDY WHITMORE 210570 LEGAL SERVICES 32,091.30 Total : 32,091.30
166224 2/8/2022 112260 LIEBERT CASSIDY WHITMORE 210572 LEGAL SERVICES 15,356.50 Total : 15,356.50
166225 2/8/2022 112260 LIEBERT CASSIDY WHITMORE 210565 LEGAL SERVICES 1,740.00 1,274.00LEGAL SERVICES210566
156.00LEGAL SERVICES210568
3,715.25LEGAL SERVICES210569
5,760.00LEGAL SERVICES210573
8,550.00ANNUAL HARASSMENT TRAINING211776
Total : 21,195.25
166226 2/8/2022 111939 LITTLETON, JONATHON RECEIPT #48747 REFUND - REPORT WAS NOT RELEASED 23.00 Total : 23.00
166227 2/8/2022 109517 LOAD N' GO BUILDING MATERIALS 21687 STREET MAINT SUPPLIES 48.47 10Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount 166227 2/8/2022 (Continued)109517 LOAD N' GO BUILDING MATERIALS

99.15STREET MAINT SUPPLIES21698

77.13STREET MAINT SUPPLIES21736
149.83STREET MAINT SUPPLIES21793
Total : 374.58
166228 2/8/2022 112607 LUMINATOR TECHNOLOGY GROUP INC 590198 037-10101 BUS CAMERA DVR AND BATTERY REPAIR 2,557.80 Total : 2,557.80
166229 2/8/2022 112615 LU'S LIGHTHOUSE, INC. 01209794 037-10063 GTRANS SHOP SUPPLIES 131.30 037-10063 32.08GTRANS SHOP SUPPLIES01210756
037-10063 176.40GTRANS SHOP SUPPLIES01210768
Total : 339.78
166230 2/8/2022 111944 LUX AUTO BODY & PAINT 9691 VEHICLE REPAIRS - 2019 HONDA ODYSSEY #11 2,393.34 Total : 2,393.34
166231 2/8/2022 109203 MAKAI SOLUTIONS SD576 037-10042 FACILITIES & EQUIPMENT MAINTENANCE SERVI 1,836.00 Total : 1,836.00
166232 2/8/2022 104841 MAR-CO EQUIPMENT COMPANY 183221 PW MAINT SUPPLIES 893.27 Total : 893.27
166233 2/8/2022 113064 MCMASTER-CARR SUPPLY COMPANY 68158026 GTRANS SHOP SUPPLIES 179.94 208.85GTRANS SHOP SUPPLIES70795243
230.62GTRANS SHOP SUPPLIES70942626
255.94GTRANS SHOP SUPPLIES71010751
1,362.98COVID-19 PPE SUPPLIES71095805
Total : 2,238.33
166234 2/8/2022 110784 MD AUTOBODY 1391 037-10105 GTRANS BUS REPAIRS 13,060.00 037-10105 4,333.10GTRANS BUS REPAIRS1392
Total : 17,393.10
166235 2/8/2022 110206 MICHELIN NORTH AMERICA, INC. DA0049507729 037-10059 GTRANS' BUS TIRE LEASE SERVICES - DECEMB 6,847.46 Total : 6,847.46
166236 2/8/2022 111604 MICRO ELECTRONICS, INC 11709581 023-01349 COMPUTER REPLACEMENT PARTS 3,161.21 11Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 3,161.21 166236 2/8/2022 111604 111604 MICRO ELECTRONICS, INC 166237 2/8/2022 100097 MISS L.A. COUNTY SCHOLARSHIP, PROGRAMKASKANIAN 21/22 COMMUNITY PROMOTIONS 50.00 Total : 50.00
166238 2/8/2022 100097 MISS L.A. COUNTY SCHOLARSHIP, PROGRAMCERDA 21/22 COMMUNITY PROMOTIONS 50.00 Total : 50.00
166239 2/8/2022 103093 MOBILE RELAY ASSOCIATES, INC. 80017625 037-10050 GTRANS BUS RADIO SYSTEM RENTAL AGREEMENT 11,059.49 037-10050 271.53GTRANS BUS RADIO SYSTEM RENTAL AGREEMENT80017626 Total : 11,331.02
166240 2/8/2022 111934 MSM PUBLIC SAFETY 2840 035-01129 PD TRAFFIC SERVICES SUPPLIES 4,853.41 Total : 4,853.41
166241 2/8/2022 113605 MUTUAL LIQUID GAS & EQUIPMENT, CO., INC.576212 PROPANE GAS 721.07 Total : 721.07
166242 2/8/2022 113721 MYERS TIRE SUPPLY COMPANY 21400153 BUS SHOP SUPPLIES 50.11 129.48BUS SHOP SUPPLIES21400154
201.65BUS SHOP SUPPLIES21400265
Total : 381.24
166243 2/8/2022 105622 N/S CORPORATION 0109282 037-10060 GTRANS BUS WASH EQUIPMENT MAINTENANCE CO 550.00 Total : 550.00
166244 2/8/2022 111923 NATIONAL CONSTRUCTION RENTALS 6396233 024-00799 TEMPORARY FENCING FOR COMMUNITY PROJECT 9,221.49 Total : 9,221.49
166245 2/8/2022 105204 NEW PIG CORPORATION 4960330 BUS SUPPLIES 1,041.86 Total : 1,041.86
166246 2/8/2022 110819 NORTHERN SAFETY CO., INC. 904668681 COVID-19 EMERGENCY SUPPLIES 1,637.87 1,830.15COVID-19 EMERGENCY SUPPLIES904668682
1,637.87COVID-19 EMERGENCY SUPPLIES904671583
Total : 5,105.89
166247 2/8/2022 110575 OCCUPATIONAL HEALTH CENTERS, OF CALIFORNIA74048132 PHYSICAL RECERTIFICATION 309.00 12Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount 166247 2/8/2022 (Continued)110575 OCCUPATIONAL HEALTH CENTERS, OF CALIFORNIA 925.50PHYSICAL RECERTIFICATION74120291
Total : 1,234.50
166248 2/8/2022 115168 OFFICE DEPOT 214870980 BUS OFFICE SUPPLIES 63.91

55.27HR OFFICE SUPPLIES216396659

5.01FCC OFFICE SUPPLIES216547341-002
107.67BUS OFFICE SUPPLIES217766522
159.80BUS OFFICE SUPPLIES217811116

89.50REC OFFICE SUPPLIES218044968
122.36REC OFFICE SUPPLIES218045204

55.73PD OFFICE SUPPLIES218146051
116.12PD OFFICE SUPPLIES21954922

12.95PD OFFICE SUPPLIES219549910

13.32FINANCE OFFICE SUPPLIES220075317
Total : 801.64
166249 2/8/2022 111358 O'REILLY AUTO PARTS 189388 PW AUTO PARTS 158.69

8.81GTRANS AUTO PARTS189529

63.46GTRANS AUTO PARTS194700
Total : 230.96
166250 2/8/2022 115810 ORKIN PEST CONTROL 219972351 PEST CONTROL - ACCT #27336703 192.00 237.00PEST CONTROL - ACCT #27336703222777522
237.00PEST CONTROL - ACCT #27336703222806526
237.00PEST CONTROL - ACCT #27336703222816542
237.00PEST CONTROL - ACCT #27336703222816692
Total : 1,140.00
166251 2/8/2022 108382 OSORIO, CLINT 11/07-11/09 APTA 2021 ANNUAL CONFERENCE - PER DIEM 150.00

75.00CALIFORNIA GAMING REGULATION MEETING -11/18-11/19 Total : 225.00
166252 2/8/2022 100663 OVERLAND PACIFIC & CUTLER, INC 2109235 PROFESSIONAL SERVICES 982.50 Total : 982.50
166253 2/8/2022 111496 PHILPOTT, MARK RECEIPT #34896300 MAINTENANCE DEPOSIT REFUND 100.00 13Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 100.00 166253 2/8/2022 111496 111496 PHILPOTT, MARK 166254 2/8/2022 108600 PHOENIX GROUP INFORMATION, SYSTEMS 1220211211 035-01103 PARKING CONTRACT SERVICES - DECEMBER 202 5.94 035-01103 6,037.89PARKING CONTRACT SERVICES - DECEMBER 202122021211 Total : 6,043.83
166255 2/8/2022 105574 PINNACLE PETROLEUM, INC. 0267595 037-10038 87 OCTANE REGULAR UNLEADED CARB ETH 32,584.52 Total : 32,584.52
166256 2/8/2022 105574 PINNACLE PETROLEUM, INC. 0267596 037-10038 87 OCTANE REGULAR UNLEADED CARB ETH 32,529.17 Total : 32,529.17
166257 2/8/2022 106092 PRUDENTIAL OVERALL SUPPLY 42691852 UNIFORM & SUPPLY RENTAL 271.30 034-00508 1,067.98CUSTODIAL SUPPLIES42693748
149.23UNIFORM & SUPPLY RENTAL42693749

48.41UNIFORM & SUPPLY RENTAL42693750

50.10UNIFORM & SUPPLY RENTAL42693751
271.30UNIFORM & SUPPLY RENTAL42693846
149.23UNIFORM & SUPPLY RENTAL42695678

47.16UNIFORM & SUPPLY RENTAL42695679

50.10UNIFORM & SUPPLY RENTAL42695680

13.65UNIFORM & SUPPLY RENTAL42695681

19.00UNIFORM & SUPPLY RENTAL42695682

91.60UNIFORM & SUPPLY RENTAL42695683

11.60UNIFORM & SUPPLY RENTAL42695684
271.30UNIFORM & SUPPLY RENTAL42696093
Total : 2,511.96
166258 2/8/2022 116820 PSOMAS 180232 037-09987 GTRANS DESIGN BUILD CONSTRUCTION OF CNG 3,103.38 Total : 3,103.38
166259 2/8/2022 108623 PUN GROUP LLP, THE 113234 023-01350 AUDIT SERVICES DURING FY 2021-2022 - 10,404.00 Total : 10,404.00
166260 2/8/2022 104868 PYRO-COMM SYSTEMS, INC. 177664 037-10078 FIRE ALARM MONITORING - BLDG A 135.00 037-10078 135.00FIRE ALARM MONITORING - BLDG B177665
037-10078 135.00FIRE ALARM MONITORING - BLDG C177666
037-10078 195.00FIRE ALARM SECURITY MONITORING - BLDG A178104 14Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount 166260 2/8/2022 (Continued)104868 PYRO-COMM SYSTEMS, INC. 037-10078 900.00FIRE ALARM MAINT AGREEMENT - BLDG A178367 037-10078 600.00FIRE ALARM MAINT AGREEMENT - BLDG B178368 037-10078 390.00FIRE ALARM MAINT AGREEMENT - BLDG C178369 Total : 2,490.00
166261 2/8/2022 114143 QUADIENT LEASING USA, INC n9229796 POSTAGE MAILING MACHINE LEASE 790.67 Total : 790.67
166262 2/8/2022 111574 RACE COMMUNICATIONS RC625486 FIBER INTERNET SERVICES - FEBRUARY 2022 5,729.46 023-01351
Total : 5,729.46
166263 2/8/2022 103072 REACH 0122806 EAP SERVICES/REACHLINE NEWSLETTER 902.00 Total : 902.00
166264 2/8/2022 108886 REDMON GROUP INC. RG2021294 037-10097 GTRANS WEBSITE SUPPORT 2,325.00 Total : 2,325.00
166265 2/8/2022 118476 RICOH USA, INC. 5063585482 RICOH MPC3300SPF USAGE CHARGES - GTRANS 245.69 245.15RICOH MPC300SPF COPIER USAGE CHARGE5063585483
246.46RICOH MPC3503 COPIER LEASE - CM ~9029423695
175.70RICOH MPC3503 COPIER LEASE - CLERK~9029423696
459.79RICOH PRO8100SE COPIER LEASE - PD9029423701
738.33RICOH MPC6502SP COPIER LEASE -PRINT9029423702
236.10RICOH MPC3503 COPIER LEASE - CD~9029423704
187.53RICOH MPC3503 COPIER LEASE - REC~9029475758
147.04RICOH MPC3503 COPIER LEASE - CHIEF~9029476208
165.00RICOH MPC3503 COPIER LEASE - PW~9029476393
228.83RICOH MPC6003 COPIER LEASE - PD SOUTH~9029476427
Total : 3,075.62
166266 2/8/2022 109609 SEA COAST DESIGN GROUP 24843 BUS OFFICE TOOLS & SUPPLIES 628.22 Total : 628.22
166267 2/8/2022 103053 SEARLE, DOLORES 02/06-02/08 TRAINING - CRITICAL INCIDENT LEADERSHIP 100.00 Total : 100.00
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Voucher Date Vendor Invoice PO # Description/Account Amount 166268 2/8/2022 108654 SECTRAN SECURITY INC. 22010748 ARMORED TRANSPORTATION SERVICES - JANUAR 213.44 Total : 213.44
166269 2/8/2022 119233 SHERWIN-WILLIAMS CO. 4779-4 STREET MAINT SUPPLIES 461.40 Total : 461.40
166270 2/8/2022 109918 SHIGE'S FOREIGN CAR SERVICE, INC. 8090150 2016 FORD INTRCPTR #1488055 SERVICE & RE 555.67 1,696.852016 FORD INTRCPTR #1488059 SERVICE & RE8090161 1,570.672018 FORD INTRCPTR #1555072 SERVICE & RE8090162 1,601.172017 FORD INTRCPTR #1368929 SERVICE & RE8090178 324.212017 FORD INTRCPTR #1488142 SERVICE & RE8090221
Total : 5,748.57
166271 2/8/2022 119447 SOUTH BAY FORD 507279 035-01125 2013 FORD F550 - SERVICE & REPAIR 5,840.45 Total : 5,840.45
166272 2/8/2022 619003 SOUTHERN CALIFORNIA EDISON 012022 LIGHT & POWER 13,875.10 Total : 13,875.10
166273 2/8/2022 108238 SPARKLETTS 15638236 012822 DRINKING WATER FILTRATION SYSTEM RENTAL 47.30 Total : 47.30
166274 2/8/2022 111778 SPCALA 2021-10 032-00091 ANIMAL SHELTER SERVICES 3,810.00 032-00091 3,810.00ANIMAL SHELTER SERVICES2021-11
032-00091 3,810.00ANIMAL SHELTER SERVICES2021-12
Total : 11,430.00
166275 2/8/2022 104126 SPECTRUM SOLUTIONS 0851122011222 CABLE SERVICES - PD 68.75 Total : 68.75
166276 2/8/2022 119010 STAPLES ADVANTAGE 3497886837 PW OFFICE SUPPLIES 106.07 Total : 106.07
166277 2/8/2022 119565 STEVEN ENTERPRISES, INC 0450235 PW ENG OFFICE SUPPLIES 408.90 Total : 408.90
166278 2/8/2022 100609 TANK SPECIALISTS OF CALIFORNIA 31168 MONITORING SYSTEM TEST & CERTIFICATION 1,135.00 189.75CERTIFIED DESIGNATED OPERATOR SERVICE31218
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Bank code : usb
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 1,324.75 166278 2/8/2022 100609 100609 TANK SPECIALISTS OF CALIFORNIA 166279 2/8/2022 107928 TELECOM LAW FIRM, P.C. 11768 PROFESSIONAL SERVICES - 2043 MARINE AVE 592.20 Total : 592.20
166280 2/8/2022 106018 TRANE U.S. INC. 11527238 BUS FACILITY MAINT SUPPLIES 391.81 853.82BUS FACILITY MAINT SUPPLIES312219622
Total : 1,245.63
166281 2/8/2022 110851 TRAPEZE SOFTWARE GROUP, INC. TSMAU210748 037-10106 SCHEDULING & OPERATIONS MGMT SOFTWARE 4,035.00 Total : 4,035.00
166282 2/8/2022 105584 TRE PRINTING 3067 PD FIELD SUPPLIES 591.30 Total : 591.30
166283 2/8/2022 111481 TRIO COMMUNITY MEALS, LLC INV2230004402 034-00480 SENIOR FEEDING PROGRAM 10,920.63 034-00480 11,686.71SENIOR FEEDING PROGRAMINV2230004685 034-00480 10,306.17SENIOR FEEDING PROGRAMINV2230004921 Total : 32,913.51
166284 2/8/2022 120854 TURF STAR INC. 3311080 PW AUTO PARTS 584.75 Total : 584.75
166285 2/8/2022 111940 TURNER, KEVIN RECEIPT #48560 REFUND - REPORT WAS NOT RELEASED 23.00 Total : 23.00
166286 2/8/2022 105190 TYLER TECHNOLOGIES, INC. 045-362706 023-01372 EDEN SOFTWARE ANNUAL MAINTENANCE 52,420.62 Total : 52,420.62
166287 2/8/2022 109900 U.S. BANK CORPORATE PAYMENT, SYSTEMSPYNN 12/22/21 CAL CARD STATEMENT 11/23-12/22/21 9,099.45 Total : 9,099.45
166288 2/8/2022 109900 U.S. BANK CORPORATE PAYMENT, SYSTEMSC.OSORIO 10/22/21 CAL CARD STATEMENT 09/23-10/22/21 1,129.97 109.77CAL CARD STATEMENT 11/23-12/22/21C.OSORIO 12/22/21 1,128.45CAL CARD STATEMENT 12/23-01/24/22CRESPO 01/24/22 232.71CAL CARD STATEMENT 11/23-12/22/21CRESPO 12/22/21

43.01CAL CARD STATEMENT 12/23-01/24/22FOX 01/24/22
1,535.90CAL CARD STATEMENT 12/23-01/24/22GOLDMAN 01/24/22 17Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount 166288 2/8/2022 (Continued)109900 U.S. BANK CORPORATE PAYMENT, SYSTEMS 6,795.15CAL CARD STATEMENT 11/23-12/22/21GOLDMAN 12/22/21 037-10108
1,212.44CAL CARD STATEMENT 12/23-01/24/22LEWIS 01/24/22 1,462.12CAL CARD STATEMENT 10/24-11/22/21LEWIS 11/22/21 2,426.25CAL CARD STATEMENT 11/23-12/22/21LEWIS 12/22/21 1,501.88CAL CARD STATEMENT 11/23-12/22/21PD TRAINING 12/22/21 1,461.59CAL CARD STATEMENT 11/23-12/22/21PD TRNING2 12/22/21 1,735.99CAL CARD STATEMENT 11/23-12/22/21PD TRNING4 12/22/21 2,543.09CAL CARD STATEMENT 12/23-01/24/22PYNN 01/24/22
697.57CAL CARD STATEMENT 12/23-01/24/22SANTOS 01/24/22
1,986.05CAL CARD STATEMENT 11/23-12/22/21SANTOS 12/22/21 946.22CAL CARD STATEMENT 11/23-12/22/21V.OSORIO 12/22/21 Total : 26,948.16
166289 2/8/2022 109900 U.S. BANK CORPORATE PAYMENT, SYSTEMSFCC 01/24/22 CAL CARD STATEMENT 12/23-01/24/22 2,309.43 5,192.11CAL CARD STATEMENT 11/23-12/22/21FINANCE 12/22/21 206.92CAL CARD STATEMENT 12/23-01/24/22NOLAN 01/24/22
669.75CAL CARD STATEMENT 11/23-12/22/21NOLAN 12/22/21
391.32CAL CARD STATEMENT 11/23-12/22/21PD TRNING3 12/22/21 6,379.52CAL CARD STATEMENT 10/24-11/22/21PYNN 11/22/21

15.74CAL CARD STATEMENT 12/23-01/24/22RIGG 01/24/22

6.60CAL CARD STATEMENT 09/23-10/22/21SANTOS 10/22/21
2,934.79CAL CARD STATEMENT 06/23-07/22/21SWEENEY 07/22/21 3,221.95CAL CARD STATEMENT 08/24-09/22/21SWEENEY 09/22/21 2,052.46CAL CARD STATEMENT 12/23-01/24/22TSUJIUCHI 01/24/22 Total : 23,380.59
166290 2/8/2022 121275 UNDERGROUND SERVICE ALERT, OF SC 1220210274 NEW TICKETS 150.25

55.38STATE REGULATORY COSTS - BILLABLEDSB20206465
Total : 205.63
166291 2/8/2022 121407 UPS 649922022 01/08/2022 SHIPPING SERVICE CHARGES 145.66 Total : 145.66
166292 2/8/2022 106754 URBAN RESTORATION GROUP US, INC. 00031224 STREET MAINT SUPPLIES 822.14 18Page:
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19 11:18:36AM
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Bank code : usb
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 822.14 166292 2/8/2022 106754 106754 URBAN RESTORATION GROUP US, INC. 166293 2/8/2022 122050 VERIZON WIRELESS 9897011808 PW CELL PHONE SERVICE~ 885.29 Total : 885.29
166294 2/8/2022 103841 VILLAGE AUTO SPA NOV-DEC 2021 CAR WASH 499.00 Total : 499.00
166295 2/8/2022 105254 VISION TIRE 01/18/2022 ANIMAL CONTROL VEHICLE REPAIR 20.79 Total : 20.79
166296 2/8/2022 108353 WALTERS WHOLESALE ELECTRIC CO 79840 S119769104.004 181.66 -1,378.14SIGNS/SIGNALS MAINT SUPPLIESS11835165.006
1,378.14SIGNS/SIGNALS MAINT SUPPLIESS118385165.004

33.28SIGNS/SIGNALS MAINT SUPPLIESS119768635.001
119.37GTRANS MAINT SUPPLIESS119769104.002

45.53GTRANS MAINT SUPPLIESS119769104.003
Total : 379.84
166297 2/8/2022 101195 WASTE RESOURCES GARDENA 012422 WASTE COLLECTION 257,467.60 Total : 257,467.60
166298 2/8/2022 104107 WAXIE SANITARY SUPPLY 80588375 BUS WASH SUPPLIES 34.03 Total : 34.03
166299 2/8/2022 100107 WAYNE ELECTRIC CO. 203913 TEST ALTERNATOR 95.00 Total : 95.00
166300 2/8/2022 123154 WEST COAST ARBORISTS, INC. 181619 024-00765 TREE TRIMMING SERVICES FY 2022 25,760.50 Total : 25,760.50
166301 2/8/2022 123050 WILLIAMS SCOTSMAN, INC. 9012860695 MODULAR BUILDING RENTAL CPX-80416 2,212.87 Total : 2,212.87
166302 2/8/2022 125001 YAMADA COMPANY, INC. 81553 TREE MAINT SUPPLIES 115.63

82.42TREE PROGRAM SUPPLIES81575

29.06PARK MAINT SUPPLIES81579
19Page:
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V
oucher List

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Bank code : usb
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) T
otal : 227.11 166302 2/8/2022 125001 125001 YAMADA COMPANY, INC.

Bank total : 3,014,368.69 171 Vouchers for bank code : usb 3,014,368.69Total vouchers :Vouchers in this report 171 20Page:
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Voucher Date Vendor Invoice PO # Description/Account Amount

CLAIMS VOUCHER APPROVAL
I hereby certify that the demands or claims covered by the checks listed on pages _____ to _____ inclusive of the check register are accurate and funds are available for payment thereof.

By: __________________________________________
Director of
Administrative Services
This is to certify that the claims or demands covered by checks listed on pages _____ to _____ inclusive of the check register have been audited by the City Council of the City of Gardena and that all of the said checks are approved for payment except check numbers:
______________________________________________________
_________________________ __________
Mayor Date
_________________________ __________
Councilmember Date
_________________________ __________
Councilmember Date
Acknowledged:
_________________________ __________
Councilmember Date
_________________________ __________
Councilmember Date
21Page:
1 20
1 20
02/08/2022
1 TO: THE HONORABLE MAYOR AND CITY COUNCIL
SUBJECT: PERSONNEL REPORT

1. Report the count of confirmed COVID-19 employee cases.

Total Count: One-Hundred Fifty-Nine (159)
a. Administrative Services Department: Five (5)
b. City Clerk’s Office: Three (3)
c. Elected & City Manager’s Offices: One (1)
d. Community Development Department: Four (4)
e. Transportation Department: Fifty (50)
f. Police Department: Forty-Six (46)
g. Public Works Department: Twenty-Five (25)
h. Recreation & Human Services Department: Twenty-Five (25)

2. Report the Promotion of DOLORES SEARLE, to the position of Police Sergeant, Schedule 203 ($9,341 - $11,922/month) with the Police Department effective January 10, 2022.

3. Report the Separation of Police Officer, AESON RAMOS NORIEGA, of the Police Department effective January 23, 2022. Mr. Ramos Noriega provided one year and two months of service to the City.

4. Report the recruitment for the Open/Competitive position of Human Resources Analyst (Administrative Services Department). This recruitment is open until filled.

5. Report the recruitment for the Open/Competitive position of Economic Development Manager (Community Development Department). This recruitment is open until filled.

6. Report the recruitment for the Closed/Promotional position of Lead Equipment Mechanic (GTrans Department). This recruitment is scheduled to close February 2, 2022.

7. Report the recruitment for the Open/Competitive position of Engineering Technician (Public Works Department). This recruitment is open until filled.

8. Report the recruitment for the Open/Competitive position of Planning Assistant (Community Development Department). This recruitment closed on January 31, 2022.

City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 8.G
Section: CONSENT CALENDAR
Meeting Date: February 8, 2022

TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:

RESOLUTION N
O. 6559
, Re
affirming Proclamation and Resolution No.
6441, which declared the Existence of a Local Emergency CONTACT: CITY MANAGER
COUNCIL ACTION REQUIRED:

RECOMMENDATION AND STAFF SUMMARY:

On March 4, 2020, Governor Newsom declared a State of Emergency in California due to the threat of Coronavirus Disease 2019 (“COVID-19”). Also, on March 4, 2020, the County of Los Angeles Public Health Department declared a local health emergency in response to COVID- 19 activity. On March 16, 2020, in response to the State and County actions and pursuant to Government Code Section 8550 et seq., including Section 8558(c), City Manager Clint Osorio proclaimed the existence of a local emergency in Gardena. On March 19, 2020, the City Council ratified the proclamation through its approval of Resolution No. 6441. On May 12, 2020 City Council adopted Resolution No. 6454, reaffirming Resolution No. 6441. On July 14, 2020 City Council adopted Resolution No.6469, reaffirming Resolution No. 6441. On September 8, 2020 City Council adopted Resolution No. 6478, reaffirming Resolution No. 6441. On October 27, 2020 City Council adopted Resolution No. 6483, reaffirming Resolution No. 6441. On December 15, 2020 City Council adopted Resolution No.6489, reaffirming Resolution No. 6441. On February 9, 2021 City Council adopted Resolution No. 6495, reaffirming Resolution No. 6441. On March 23, 2021 City Council adopted Resolution No. 6503, reaffirming Resolution No. 6441. On May 11, 2021 City Council adopted Resolution No. 6512, reaffirming Resolution No. 6441. On June 22, 2021 City Council adopted Resolution No. 6521, reaffirming Resolution No. 6441. On August 10, 2021 City Council adopted Resolution No. 6526, reaffirming Resolution No. 6441. On October 26, 2021 City Council adopted Resolution No. 6533, reaffirming Resolution No. 6441. On December 14, 2021 City Council adopted Resolution No. 6538, reaffirming Resolution No. 6441.

Pursuant to
Government Code Section 8630, the City Council is required to “review the need for continuing the local emergency at least once every 60 days until the governing body (i.e. the City Council) terminates the local emergency. The extension of the local emergency allows the City Manager and City Council to issue rules, regulations, and orders to deal with the COVID- 19 emergency. Additionally, it allows the City of Gardena to seek reimbursement from the State and Federal government for expenditures related to the COVID-19 emergency. Finally, it allows the City Manager and City Council to use the authority granted to them by the California Constitution, the Government Code and the Gardena Municipal Code to respond to the COVID-19 emergency. Efforts to stop the spread of the pandemic continue at the national, state and county levels. The conditions that required the declaration of a local emergency continue to exist as of this date. Staff therefore recommends the City Council adopt a resolution reaffirming and continuing the current declaration of a local emergency.

FINANCIAL IMPACT/COST:

Staff is continuing to pursue any available Federal and State reimbursement for all City costs incurred due to COVID-19.

ATTACHMENTS:

Resolution No. 6559.pdf

APPROVED:
___________________________________
Clint Osorio, City Manager

1 RESOLUTION NO. 6560

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA,

MAKING THE LEGALLY REQUIRED FINDINGS TO RE-AUTHORIZE THE USE OF TELECONFERENCING IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR

MEETINGS OF THE GARDENA CITY COUNCIL AND OTHER COMMISSIONS,

COMMITTEES AND BOARDS SUBJECT TO STATE OPEN MEETING LAWS

THE CITY COUNCIL OF THE CITY OF GARDENA DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, international, national, state, and local health and governmental authorities are responding to an outbreak of respiratory disease caused by a novel coronavirus named “SARS -CoV-2,” and the disease it causes has been named “coronavirus disease 2019,” abbreviated COVID-19, (“COVID-19”); and WHEREAS, on March 4, 2020, the Govern or of the State of California, Gavin Newsom declared a State of Emergency in California to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State prepare for broader spread of COVID-19; and WHEREAS, on March 4, 2020, the Los Angeles County Board of Supervisors and Department of Public Health declared a local emergency and local public health emergency to aid the regional healthcare and governmental community in responding to COVID-19; and
WHEREAS, on March 13, 2020, the President of the United States declared a National Emergency due to the continue spread and the effects of COVID-19; and WHEREAS, on March 16, 2020, the City Manager, as the City’s Director of Emergency Services, did proclaim the existence of a local emergency as authorized by Government Code section 8630 and Gardena Municipal Code Chapter 2.56.060; and WHEREAS, the Governor’s March 4, 2021, declaration of a state of emergency based on the COVID-19 pandemic remains in place; and
WHEREAS, the Proclamation of Existence of a Local Emergency issued by the City Manager, as the City’s Director of Emergency Services on March 16, 2020, has been ratified by the City Council via Resolution 6441 on March 19, 2020 and reaffirmed by Resolution No. 6454 on May 12, 2020, Resolution No 6469 on July 14, 2020, Resolution No. 6478 on September 8, 2020, Resolution No. 6483 on October 27, 2020, Resolution RESOLUTION NO. 6560

2 No. 6489 on December 15, 2020, Resolution No. 6495 on February 9, 2021, Resolution No. 6503 on March 23, 2021, Resolution No. 6512 on May 11, 2021, Resolution No. 6521 on June 22, 2021, Resolution No. 6526 on August 10, 2021 , Resolution No. 6533 on October 26, 2021 and Resolution No. 6538 on December 14, 2021, with the result that the proclamation of a local emergency based on the COVID -19 pandemic remains in place; and
WHEREAS, Paragraph 3 of Executive Order N-29-20, issued by the Governor on March 17, 2020, among other things, suspended the Brown Act requirem ents for teleconferencing, provided that notice and accessibility requirements were met, the public was allowed to observe and address the legislative body at the meeting, and the legislative body had a procedure for receiving and swiftly resolving request s for reasonable accommodation for individuals with disabilities, specifying that this suspension would remain in place during the period in which state or local public health officials have imposed or recommended social distancing measures; and WHEREAS, paragraph 42 of Executive Order N-08-21, issued by the Governor on June 11, 2021, withdrew, and replaced paragraph 3 of Executive Order N -29-20’s suspension of the Brown Act requirements for teleconferencing with a similar suspension of those requirements that it specified would remain in place only through September 30, 2021; and
WHEREAS, on September 16, 2021, the Governor signed into law Assembly Bill No. 361 (“AB 361”), which, until January 1, 2024, authorizes a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Brown Act when a legislative body of a local agency holds a meeting during a declared state of emergency, as that term is defined, when state or local health officials have imposed or recommended measures to promote social distancing or when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees; and
WHEREAS, AB 361 requires legislative bodies that hold teleconferenced meetings under its abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may RESOLUTION NO. 6560

3 access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option, and to conduct the meeting in a manner that protects the statutory and constitutional r ights of the parties and the public appearing before the legislative body; and
WHEREAS, AB 361 requires the legislative body to take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; and
WHEREAS, AB 361 prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for the public to address the legislative body and offer comment in real time; and
WHEREAS, AB 361 prohibits the legislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as specified; and WHEREAS, when there is a continuing state of emergency, or when state or local officials have imposed or recommended measures to promote social distancing, AB 361 requires a legislative body to make specified findings not later than 30 days after the first teleconferenced meeting pursuant to these provisions, and to make those findings every 30 days thereafter, in order to continue to meet under AB 361’s abbreviated teleconferencing procedures; and
WHEREAS, this body previously adopted a Resolution , which made the findings required by AB 361 to allow the City Council and all City Commissions, Committees and Boards to continue to meet under AB 361’s abbreviated teleconferencing procedures, and authorized the City Council and all City Commissions, Committees and Boards to conduct meetings under AB 361’s abbreviated teleconferencing procedures, without complying with the requirements set forth in Government Code Section 54953(b)(3), subject to compliance with the requirements set forth in Government Code Section 54953(e)(2); and

RESOLUTION NO. 6560

4 WHEREAS, in light of the continuing State and local declarations of emergency resulting from the COVID-19 pandemic, the continuing recommendation by Los Angeles County Public Health officials of measures to promote social distancing, and the imminent risks to the health of safety of attendees at meetings conducted in person, the City Council desires to again make the findings required by AB 361 to allow the City Council and all City Commissions, Committees and Boards to continue to meet under AB 361’s abbreviated teleconferencing procedures.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE, AS FOLLOWS:

SECTION 1. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

SECTION 2. The City Council finds that the State and local declarations of emergency resulting from the COVID-19 pandemic remain in place, and that the state of emergency continues to directly impact the ability to meet safely in person.

SECTION 3. The City Council finds that local officials, namely, the Los Angeles County Department of Public Health, has continued to recommend measures to promote social distancing.

SECTION 4. As a result of the findings in Sections 1 through 3 above, the City Council and all City Commissions, Committees and Boards are authorized to conduct meetings under AB 361’s abbreviated teleconferencing procedures, without complying with the requirements set forth in Gov ernment Code Section 54953(b)(3), subject to compliance with the requirements set forth in Government Code Section 54953(e)(2).

SECTION 5. If any section, subsection, sentence, clause, or phrase of this Resolution is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed this Resolution and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of this RESOLUTION NO. 6560

5 Resolution would be subsequently declared invalid or unconstitutional.

BE IT FURTHER RESOLVED that the City Clerk shall ce rtify to the passage and adoption of this Resolution; shall cause the same to be entered among the original Resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.

Passed, approved, and adopted this 8th day of February 2022.

TASHA CERDA, Mayor

ATTEST:

MINA SEMENZA, City Clerk

APPROVED AS TO FORM:

CARMEN VASQUEZ, City Attorney

PLANNING AND ENVIRONMENTAL

QUALITY COMMISSION
Regular PEQC Meeting Notice and Agenda
Website: www.cityofgardena.org
Tuesday, February 1, 2022 – 7:00 PM
1700 W. 162nd Street, Gardena, California

5. PUBLIC HEARING ITEMS

5. A Continuation of Environmental #14-21, Assessment Site Plan Review #5-21, Conditional Use Permit #5-21, and Conditional Use Permit #6-21 This item was continued to the February 15, 2022, Planning Commission meeting
Continuation_Memo.pdf

5. B Site Plan Review #4-21
The Planning Commission considered a request for site plan approval to construction of a new 3,720 square-foot multi-tenant commercial building with a drive-thru in the Commercial (C-2) and Mixed-Use Overlay (MUO) zones that qualified for a categorical exemption from the provisions of the California Environmental Quality Act (CEQA), pursuant to Guidelines Section 15303(c), New Construction of Small Structures.

Staff Report.pdf
Resolution No PC 2-22.pdf
Conditions of Approval.pdf
Project Plans.pdf

Commission Action: The Planning Commission voted 4-0-0, approving Resolution No.

PC 2-22, approving Site Plan Review #4-21.

5.C City of Gardena - Public Safety Plan & Environmental Justice Element

The Planning Commission considered amendments to the general plan updating the Public Safety Plan, an Environmental Justice Element, and changes to the Implementation Program. The Commission considered the draft policy documents and made a recommendation to the Gardena City Council. The amendments to the City's General Plan is exempt from CEQA.

Staff Report.pdf
Resolution No. PC 3-22.pdf
Government Code Section 65302.pdf
Public Safety Plan, including appendices.pdf
Environmental Justice Element, including appendices.pdf Implementation Program.pdf
Notice of Exemption.pdf

Commission Action: The Planning Commission voted 4-0-0, approving Resolution No. PC 3-22, recommending that the City Council approve amendments to the Gardena General Plan by adopting an Environmental Justice element and an update to the Public Safety Plan and adopting amendments to the General Plan Implementation Plan.

City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 15.A
Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: February 8, 2022

TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:

RESOLUTION NO. 6551
, A Resolution of the City Council of the City of
Gardena, California, authorizing submittal of application(s) for all CalRecycle Grants for which the City of Gardena is eligible
COUNCIL ACTION REQUIRED:

Staff Recommendations: Adopt Resolution No. 6551
RECOMMENDATION AND STAFF SUMMARY:

Staff respectfully recommends that the City Council adopt Resolution No. 6551, authorizing the submittal of application(s) for all of the Department of Resources Recycling and Recover (CalRecycle) grants for which the City of Gardena is eligible.

Public Resource Code sections 48000 et seq. authorizes CalRecycle to offer various grants in furtherance of the State of California’s efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment.

CalRecycle grant application procedures require an applicant’s governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants including:

Submission of applications for all grants which the City of Gardena is eligible City Manager or authorized designee can execute grant documents such as applications, agreements and requests for payment to secure grant funds and implement the approved grant
The resolution is effective for five (5) years from the adoption date The City of Gardena is submitting a grant application to CalRecycle to meet compliance requirements for SB1383. SB 1383 requires a reduction of organic waste in the landfill. The grant requires a resolution to apply for the grant and request payment. If the funds are awarded, the City of Gardena will hire a Consultant to oversee the SB 1383 requirements including ensuring the waste hauler collects organics separately and recovering edible food for residential and commercial residents.

FINANCIAL IMPACT/COST:

Financial Impact: Potential $80,167 in SB 1383 Grant funds Financial Impact: Potential $80,167 in SB 1383 Grant funds ATTACHMENTS:

Resolution No. 6551_CalRecycle.pdf

APPROVED:
___________________________________
Clint Osorio, City Manager
1 RESOLUTION NO. 6551

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GARDENA, CALIFORNIA, AUTHORIZING SUBMITTAL OF

APPLICATION(S) FOR ALL CALRECYCLE GRANTS FOR

WHICH THE CITY OF GARDENA IS ELIGIBLE

WHEREAS, Public Resources Code se ctions 48000 et seq. authorize the Department of Resources Recycling and Re covery (CalRecycle) to administer various grant programs (grants) in furtheran ce of the State of California’s (state) efforts to reduce, recycle and reuse so lid waste generated in the state thereby preserving landfill capac ity and protecting public health and safety and the environment, and;

WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures gov erning the application, awarding, and management of the grants, and;

WHEREAS, CalRecycle grant applic ation procedures require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the adm inistration of CalRecycle grants.

NOW, THEREFORE, THE CITY COUNC IL OF THE CITY OF GARDENA,

CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE, AS FOLLOWS:

SECTION 1. That the City Council authoriz es the submittal of application(s) to CalRecycle for all grants for which the City of Gardena is eligible.

SECTION 2. The City Manager, or his/ her designee is hereby authorized and empowered to execute in the name of the City of Gardena all grant documents, including but not limited to, applicati ons, agreements, amendments and requests for payment, necessary to secure gr ant funds and implement the approved grant project.

SECTION 3. That this Resolution shall be effective immediately, and that this authorization will remain in effect for fi ve (5) years from t he date of adoption of this resolution.

BE IT FURTHER RESOLVED that t he City Clerk shall certify to the passage and adoption of this Resolution ; shall cause the same to be entered among the original Resolutions of said City; and shall make a minute of the passage and adoption thereof in the re cords of the proceedings of the City Council of said City in t he minutes of the meeting at which the same is passed and adopted.

RESOLUTION NO. 6551
2 Passed, approved, and adopted this day of , 2022.

TASHA CERDA, Mayor

ATTEST:

MINA SEMENZA, City Clerk

APPROVED AS TO FORM:

CARMEN VASQUEZ, City Attorney

City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 15.B
Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: February 8, 2022

TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:

Award Professional Services Contract for the Sewer Master Plan Project, JN 990, to Carollo Engineering, Inc., in the amount of $598,000.

COUNCIL ACTION REQUIRED:

Staff Recommendations: Approve Professional Services Contract RECOMMENDATION AND STAFF SUMMARY:

The City of Gardena provides wastewater collection services to the entire City within its 6.2 square mile boundary. The City's existing wastewater collection system is made up of a network of gravity sewers. The City has over 88 miles of varying pipes sizes with approximately 2,080 manholes and own and maintain one lift station.

The overall goals of developing and implementing a Sewer Master Plan is to evaluate the existing condition of the sewer system; ensure adequate capacity exists to effectively collect and transport sewage generated in the City, and to identify and plan for Capital Improvement Programs. The plan also helps ensure that the City remains compliant with new and constantly updated State regulations related to sewer system management.

The project scope consists of data collection, sewer CCTV survey, manhole inspection, flow monitoring, lift station assessment to develop technical report to identify capacity constraints, land use/population updates, and Capital Improvement Programs for five, ten, and twenty year priority projects. Additionally, the end result of the project is to develop a sewer GIS inventory, Sewer System Management Plan Update (SSMP) per state requirements, and a sewer Design Manual to provide guidelines for the analysis and design of sewer facilities.

In June 2021, the Department of Public Works released a Request for Proposal (RFP) for Sewer Master Plan 2021 services and distributed to engineering firms throughout California utilizing the Information Management System (IMS) platform that specializes in government project notifications. Staff contacted 13 regional consultants that provide Sewer Master Plan services. On Sept. 20, 2021, four (4) proposals were received. Two sealed envelopes were received from each firm: one with the firm's proposal/qualifications and the other with the firm's fee.

Three staff members, the Director of Public Works, Principal Engineer, and Associate Engineer, evaluated the written proposal using the weighed criteria regarding the experience of the team, qualifications, project understanding, schedule, cost, relevant project experiences, response to scope of services and level of effort and familiarity with the City's existing system. Subsequently, the top two (2) firms, Cannon Corporation and Carollo Engineering, Inc. were invited to participate in an interview on October 26, 2021. Both firms presented their experience, project approach, team resume and participated in a Q&A session with the City.

Both firms were very qualified and have years of experience providing Sewer Master Plans to local municipalities. The staff review team selected Carollo Engineering, Inc. based on their qualifications, experiences, knowledge of the project and presentation. Within the past 15 years, they have completed 100 Sewer Master Plans including City of Torrance and had exceptional feedback from their professional references. Carollo Engineering, Inc.'s fee was also the second lowest overall proposal and is reasonable.

Founded in 1933, Carollo Engineering, Inc. is a full- service environmental engineering firm that has been exclusively providing water and wastewater services for 88 years across the United States. They have 48 offices throughout the United States. This project will be from their office in Los Angeles.

Staff respectfully recommends that the City Council approve a Professional Services Contract, in a form approved by the City Attorney, to Carollo Engineers, Inc. for the Sewer Master Plan Project, JN 990 in the amount of $598,000
FINANCIAL IMPACT/COST:

Budgeted Amount: $600,000
Funding Source: Sewer Funds
ATTACHMENTS:

Attachment
2 - JN 990 Citywide Sewer Map.pdf
Attachment 1 - JN 990
Consultant Agreement with Carollo Engineering, Inc..pdf

APPROVED:
___________________________________
Clint Osorio, City Manager

Consultant Agreement with Carollo Engineers Inc. Page 1

CITY OF GARDENA

CONSULTANT AGREEMENT WITH CAROLLO ENGINEERS
INC.

This Agreement is entered into this day of , 2022, by and between the City of Gardena , a municipal corporation (“City”) and Carollo Engineers Inc., a Ca., corporation (“Co nsultant”). Based on the mutua l promises and covenants contained herein, the Parties hereto agree, as follows.

1. RECITALS. This Agreement is made and entered into with respect to the following facts:

A. Whereas, City is desirous of obtaining professional consultant services to develop a Sewer System Master Plan, update the Sewer System Management Plan, and prepare a Sewer Design Manual services;

B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to accomplish these services; and

C. Whereas, City has determined that the public interest, convenience and necessity require the execution of this Agreement; and

D. Whereas, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

2. TERM OF AGREEMENT. This Agreement shall commence upon execution and shall continue until completion, unless earlier terminated as provided below.

A. Either party may terminate this Agreement, without cause, by giving thirty (30) days written notice to the other party.

B. City may terminate this Agreement for cause by giving thirty (30) days written notice to Consultant. Lack of funding shall be considered cause for terminating this Agreement.

C. Upon termination, Consultant shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to City all data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the services under this A greement, whether completed or in progress. Consultant shall be entitled to reasonable compensation for the

Consultant Agreement with Carollo Engineers Inc. Page 2 services it performs up to the date of termination; however, if the Agreement is terminated by City for cause, other than lack of funding, or by Consultant without cause, City shall be entitled to deduct any costs it incurs payment to another consultant for Services, which duplicate Consultant’s Services to date. In the event of termination for other than cause attributable to Consultant, Consultant s hall be deemed r eleased for liability for any work assigned but not completed as of the effective date of termination.

3. SERVICES. Consultant agrees to provide the services as specified in the City’s Request for Proposal (“RFP”), Exhibit A, attached hereto and incorporated herein by this reference (“services”). Unless otherwise specified herein, Consultant shall, at its sole cost and expense, furnish all facilities, equipment and personnel which may be required for providing the Services pursuant to this Agreement.

4. ADDITIONAL SERVICES. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the agreed upon charges therefore as set forth in the written authorization. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

5. CONSULTANT’S PROPOSAL. This Agreement shall include Consultant’s proposal to City ’s RFP, which is incorpor ated herein as Exhibit B . In the e vent of any inconsistency between the terms of the proposal and this Agreement, it shall be resolved by giving precedence in the following order: (a) The Agreement, (b) Exhibit A, (c) Exhibit B.

6. PERSONNEL. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City. During the term of this Agreement , Consultant shall provide the services specified in the proposal. Such individual(s) shall not be replaced without the prior written consent of City.

7. PERFORMANCE BY CONSULTANT. Consultant shall maintain the level of competency pres ently maintained by other similar practiti oners in the State of California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

8. TIMING OF PERFORMANCE. Time is of the essence with respect to Consultant’s performance of the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by

Consultant Agreement with Carollo Engineers Inc. Page 3 this Agreement. City, in its sole discretion, may extend the time for performance of any Service.

9. MONITORING OF CONSULTANT. Consultant’s performance of this Agreement shall be continuously monitored by the General Services Director/City Engineer.

Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a ti mely manner by the General Services Director/City Engineer.

Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the General Services Director/City Engineer. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereunder. Should the General Services Director/City Engineer determine that Consultant has not performed its obligation as stated in this Agreemen t in a satisfactory manner, Ci ty may terminate this Agreement for cause as specified in Section 2 above.

10. COMPENSATION. Consultant shall be compensated as follows:

A. Amount. City shall compensate Consultant for services rendered pursuant to this Agreement at the rate specified in the attached fee proposal hereto and incorporated herein by reference. In no event shall compensation under this Agreement excee d Fi ve Hundred Ninety Eight Thousand ($59 8,000) without the prior written authorization of the City Council.

B. Invoices and Payment. Payment by City to Consultant shall be made upon receipt and approval of invoices for Services rendered. For payment to be made, Consultant’s invoice must include an itemization as to the ser vices rendered, date(s) of service, direct and/or subcontract costs and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced. City shall review the invoices to determine whether services performed, and documents submit ted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or City shall provide Cons ultant with a written statement objecting to the charges and stating the reasons therefor.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

C. Expenses. Consultant shall not be entitled to any additional compensation for expenses.

11. INSURANCE REQUIREMENTS.

A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverages required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall

Consultant Agreement with Carollo Engineers Inc. Page 4 be subject to all the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. Coverages, Limits and Policy Requirements. Consultant shall maintain the types of coverages and limits indicated below:

1. Commercial General Liability Insurance – a policy fo r occurrence coverage for bodily injury, personal injury and propert y damage, including all coverages provided by and to the extent afforded by Insurance Services Office Form CG 2010 ed. 10/93 or 11/85, with no special limitations affecting City. The limit for all coverages under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. Commercial Auto Liability Insurance – a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one m illion dollars ($1,000,000.00) per accident.

3. Worker’s Compensation and Employers Liability Insurance – a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled wit hout thirty (30) days prior written notice, return receipt requested, is mailed to City.

4. Professional Errors & Omissions (“E&O”) – a policy with minimum limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. This policy shall be issued by an insurance company which is admitted to do business in the State of California.

Consultant Agreement with Carollo Engineers Inc. Page 5

5. P olicy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:

a. Additional ins ureds: “The City Gardena and its elected and appointed boards, officers, officials, agents, empl oyees, and volunteers are additional insureds with respect to: liability arising out of activitie s perform ed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”

b. Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

c. Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Gardena, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Gardena shall be excess and not contributing with the insurance provided by this policy.”

d. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Gardena, its officers, officials, agents, employees, and volunteers.

e. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

D. Additional Requirements. The procuring of such r equired policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any de ductible or self -insured retentions over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to Cit y shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self- insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment o f

Consultant Agreement with Carollo Engineers Inc. Page 6 losses and related investigations, claim administration and defens e expenses.

F. Verification of Compliance. Consultant shall furnish City with original policies or certi ficates and endorsements eff ecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this A greement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefor, or accompanied by other proof of payment satisfactory to City. Consultant sh all provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

H. Non-Limiting. Nothing in this Section shall be constr ued as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

12. INDEMNIFICATION. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, of ficers, agents, employees and volunteers arising out of relating to or pertaining to the negligence, recklessness or willful misconduct
of the Consultant, its employees,
and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subconsultants, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligent acts, errors or omissions, or willful misconduct of the Consultant, its em ployees, and/or authorized subconsultants, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected offic ials, officers, age nts, employees and volunteers based upon the negligence, recklessness or willful misconduct by the Consultant, its employees, and/or authorized subconsultants under this Agreement, whether or not the Consultant, its employees, and/or authorized subcon sultants are specifically named or otherwi se asserted to be liable. Notwithstanding the foregoing, the Consultant shall not b e liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole negligence or w illful misconduct of the City. Notwithstanding the foregoing, to the extent Consultant ’s services are subject to Civil Code Section 2782.8, the above indemnity and defense

Consultant Agreement with Carollo Engineers Inc. Page 7 shall be limited to the extend required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or misconduct of Consultant. In no event shall the cost to defend charged to Consultant exceed Consultant's proportionate percentage of fault. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

13. COOPERATION. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

14. INDEPENDENT CONTRACTOR. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

Consultant shall secure, at it s sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to Ci ty any reimbursement or indemnification arising under this paragraph.

15. PERS ELIGIBILITY INDEMNIFICATION . In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under thi s Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consul tant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and her eby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be

Consultant Agreement with Carollo Engineers Inc. Page 8 paid by City for employer contri bution and/or employee contributions for PERS benefits.

16. NON-LIABILITY OF CITY. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

17. OWNERSHIP OF WORK PRODUCT. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed works made for hire for City by Consultant as City employee(s) for hire and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination or expiration of this Agreement.

18. CONFIDENTIALITY CLAUSE. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exem pt from disclosure to the public or other unauthorized persons under either state or federal (“Confidential Information”). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant ag rees to hold Confidential Information in s trictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the informat ion known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub- consultants who have signed a nondisc losure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguar ds to prevent unauthorized access to Confidential Information.

"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses , pho ne numbers, birth dates, and social securit y numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

HIPAA establishes national minimum standards for the use and disclosure of certain health information. The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perfo rm "b usiness associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

Consultant Agreement with Carollo Engineers Inc. Page 9 Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub- consultants agree not to release, div ulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the Cit y harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.

19. NONUSE OF INTELLECTUAL PROPERTY OF THIRD PARTIES. Contractor shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Contractor has a license. Contractor shall indemnify and hold City harmless against all claims raised against City based upon allegations that Contractor has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Contract or pursuant to this Agreement.

20. WAIVER OR BRE ACH. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

21. COMPLIANCE WITH LAWS. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; f air employment and emp loyment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and desc ription including attorneys’ fees and costs, pr esented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement
.

22. CONFLICT OF INTEREST AND REPORTING. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this

Consultant Agreement with Carollo Engineers Inc. Page 10 Agreement.

23. EMPLOYMENT OF ALIENS. Consultant warrants it fully complies wit h all laws regarding employment of aliens and others, and that all its employees performing services hereunder meet the citizenship or alien status requirements contained in federal and state statutes and regulations.

24. NON-DISCRIMINATION. Consultant cov enants there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in activity pursuant to this Agreement.

25. FORCE MAJEURE. Consultant shall not be in default for failing to perf orm in accordance with the terms of this Agreement if such failure arises out of causes beyond the control and without the fault or negligence of Consultant.

26. ASSIGNMENT. Consultant shall not assign or subcontract any of its obligations pursuant to this Agreement, nor any part thereof, except for any monies due the Consultant, without the prior written consent of City. Such consent by City shall not be unreasonably withheld. Consultant shall be fully responsible to City for all work performed by assignees or subcontractors.

27. NOTICES. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be in writing and shall be given by personal service upon the party to be notified, or by deposit of th e same in the custody of the United States Postal Service, postage prepaid, addressed to the party to be notified as follows:

T o City: City of Gardena
1717 West 162nd Street
Gardena, California 90247
Attn: Allan Rigg
Director of Public Works

To Consultant: Carollo Engineers Inc.
707 Wilshire Blvd. Suite 3920
Los Angeles, Ca. 90017
Attn: Inge Wiersema PE
Vice President

Notices shall be deemed to have been served upon the date of personal service or three (3) working da ys after the same has been deposited in the United States Postal Service.

28. LICENSED STATUS. Consultant shal l, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a City Business License.

29. FAMILIARITY WITH WORK. By executing this Agreement, Consultant warrants

Consultant Agreement with Carollo Engineers Inc. Page 11 that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should Consultant discover any conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City and shall not proceed, except at Consultant’s own risk, until written instructions are received from City.

30. PUBLIC RECORD ACT DISCLOSURE. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disc losure as required by the California Public R ecords Act (California Government Code section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

31. MAINTENANCE OF RECORDS. Consultant shall maintain for a minimum of three (3) ye ars from the completion date of the Services under this Agreement, t he following records:

A. All accounts and records, including personnel, property and financial, adequate to identify and a ccount for all costs pertaining to this Agreement and assume proper accounting for all funds;

B. Records which establish that Consultant and all subcontractors who render Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations;

C. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

D. The aforementioned records shall be made available to City or any authorized representative thereof upon request for audit.

32. BINDING EFFECT. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

33. GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of California. Any action commenced about this Agreement shall be filed in the appropriate branc h of the Los Angeles County Municipal or Superior Court.

34. SECTION HEADINGS. The Section headings used in this Agreem ent a re f or

Consultant Agreement with Carollo Engineers Inc. Page 12 reference purposes only and shall have no binding effect.

35. AUTHORITY TO EXECUTE. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

36. ATTORNEY’S FEES. In the event that lega l action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

37. PREPARATION OF AGREEMENT. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

38. SEVERABILITY. If any term or portion o f this Agreement is held to be invalid, illegal, or otherwise unenforceable by a c ourt of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

39. ENTIRE AGREEMENT. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Ag reement and electronic signatures, facsimile si gnatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreem ent had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreem ent is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by t he signatures ( whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party wi ll reply on such signatures, and (iv) hereby waive any

Consultant Agreement with Carollo Engineers Inc. Page 13 defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E- SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, emai l or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

40. CITY-PROVIDED INFORMATION AND SERVICES. City shall furnish Consultant available studies, reports and other data pertinent to Consultant's services; obtain or authorize Consultant to obtain or provide additional reports and data as required; furnish to Consultant services of others required for the performance of Consultant's services hereunder, and Consultant shall be entitled to use and reasonably rely upon all such information and services provided by City or others in performing Consultant's services under the Agreement.

41. ESTIMATES AND PROJECTIONS. Consultant has no control over the cost of labor, materials, equipment or services furnished by others, over the incoming wastewater quality and/or quantity, or over the way City’s plant(s) and/or associated processes are operated and/or maintained. Data projections and estimates are based on Consultant’s opinion based on experience and judgment. Consultant cannot and does not guarantee that actual costs and/or quantities realized will not vary from the data projections and estimates prepared by Consultant and Consultant will not be liable to and/or indemnify City and/or any third party related to any inconsistencies between Consultant’s data projections and estimates and actual costs and/or quantities realized by City and/or any third party in the future, except to the extent such inconsistencies are caused by Consultant’s negligent performance hereunder.

42. ACCESS. City shall arrange for access to and make all provisions for Consultant to enter upon public and private property as required for Consultant to perform services hereunder.

43. DAMAGES AND WARRANTIES. Consultant shall not be responsible for warranties, guarantees, fitness for a particular purpose, breach of fiduciary duty, loss of anticipated profits or for economic, incidental, liquidated, or consequential damages to City or any third party arising out of breach of contract, delay, termination, or for professional negligence. Additionally, Consultant shall not be responsible for acts and decisions of third parties, including governmental agencies, other than Consultant’s subconsultants, that impact project completion and/or success.

44. THIRD PARTIES. The services to be performed by Consultant are intended solely for the benefit of City. No person or entity not a signatory to

Consultant Agreement with Carollo Engineers Inc. Page 14 the Agreement shall be entitled to rely on Consultant's performance of its services hereunder, and no right to assert a claim against Consultant by assignment of indemnity rights or otherwise shall accrue to a third party as a result of the Agreement or the performance of Consultant’s services hereunder.”

IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first hereinabove set forth.

CITY OF GARDENA CONSULTANT – Carollo Engineers Inc.

________________________________ _________________________________ Tasha Cerda, Mayor Name

ATTEST:

Sign:_____________________________
Title:

________________________________
Mina Semenza, City Clerk _________________________________ Name

APPROVED AS TO FORM:

Sign:_____________________________
Title:

Carmen Vasquez, City Attorney

Vice President
Inge Wiersema, PE
Eric M. Mills
Senior Vice President

CITY OF GARDENA

PUBLIC WORKS DEPARTMENT

REQUEST FOR PROPOSAL
SEWER MASTER PLAN 2021

AUGUST 2021

Memoranda:

Proposal Due: Monday Sept. 20, 2021 at 5 P.M.

Public Works Department: (310) 217-9568

CITY OF GARDENA
FOR CITY OF GARDENA SEWER MASTER PLAN 2021

I. INTRODUCTION
Overview of Scope of Services
The City of Gardena (City) is requesting proposals (RFP) from qualified civil engineering firms (Consultant) to provide professional engineering services to prepare a Sewer System Master Plan 2021 (SMP), update the Sewer System Management Plan (SSMP) , and prepare a Sewer Design Manual. Please see Scope of Services for task details.

The goal is to develop a comp rehensive sewer model and analysis tool with the primary driver of evaluating future projects/developments to confirm the system has the required capacity . At the conclusion of the study, a prioritized Capital Improvement Program (CIP) plan with detailed d escriptions and cost estimates shall be prepared based on the findings. The CIP will be used to establish appropriate fees to its customers.

Consultants may submit proposals for the Sewer Master Plan Study and should include any tasks they believe are impo rtant and should be part of the study. The City may select the top firm to develop the Sewer Master Plan Study, and the City reserves the right to make no award.

The City makes no representation or guarantee as to, and shall not be responsible for, the acc uracy, completeness, or pertinence of the Reference Documents, and, in addition shall not be responsible for any conclusions drawn therefrom. They are made available to the Proposer for the purpose of providing such information as is in the possession of the City, whether or not such information may be accurate, complete or pertinent, or of any value.

Questions regarding this RFP shall be directed to Jun De Castro at (310) 217-9642 or [email protected].

Deadline to submit a proposal is Sept 20, 2021 at 5:00 p.m. Five (5) hard copies and one complete PDF copy (on USB memory stick) shall be addressed to:

City of Gardena
Department of Public Works Engineering Division
1717 West 162nd Street
Gardena, CA 90247
Attn: Jun De Castro, Associate Engineer
Proposal packages received after the deadline will not be accepted and will be returned unopened.

The City currently anticipates conducting the selection process in accordance with the following schedule.

This schedule is subject to revision and the City reserves the right to modify the schedule as needed or necessary.

Aug. 19, 2021: RFP released
Aug. 30, 2021: Questions from Consultants due
Sept. 9, 2021: Responses from City due
Sept. 20, 2021: Proposals due
TBD: Consultant Interviews (if necessary)
TBD: Consultant Selection by
TBD: Council Award

II. PROJECT BACKGROUND
The City is soliciting written proposals from Engineering firms experienced in the development of sewer master plan, the assessment of wastewater system operation and maintenance practices and level of service requirements, and establishment of various information technology applications for both operations and asset management.

III. SCOPE OF WORK
The following generalized task descriptions are presented as information only to assist consultants in preparing the proposal. In general, the scope of services is intended to provide the engineering services required to prepare a comprehens ive Sewer Master Plan , SSMP update, and Sewer Design Manual . A more detailed scope of services will be incorporated into the negotiated consultant agreement. If any information is unclear, please feel free to provide assumptions and state these assumptions within your proposal.

A) PROJECT MANAGEMENT, KICK-OFF MEETING, AND SCOPE REFINEMENT Consultant shall attend an initial project coordination meeting with City staff to fine-tune the process and procedures to be used in completing this project. Review all background data including existing sewer map, SSMP, City service area and sphere of influence, City General Plan, and proposed future development.

Consultant team shall provide team members with expertise in CCTV operations, master planning and sewer modelling expertise at the kick-off meeting.

Consultant shall attend monthly meetings with the City’s Project Manager and maintain an action item log to be reviewed and updated at each meeting. Consultant shall also be prepared to discuss schedule progress on a monthly basis.

B) SEWER MASTER PLAN
The Consultant’s Scope of Work shall include at least the tasks described below:

TASK 1: DATA COLLECTION
Meet with the City to hold kickoff meeting/workshop. Gather, collect and examine all data supplied by the City, which may include copies of as -built drawings, video inspections, City utility map sets . Other records useful to the understanding of the City’s wastewater collection system, include:
• As-built drawings
• Lift station information (record plans and historic SCADA data, if available) • Any available O&M records for leaks, repairs and replacements • Any available CCTV data
The consultant is to develop a thorough understanding of the City’s wastewater collection system, including the operation and maintenance practices, analyzing the existing and anticipated land uses and population within the City, in accordance with the General Plan and the discharge generation factors for the different land uses within the sewer study area.

Deliverable: Summary Report
TASK 2: SEWER CCTV SURVEY
Of the approximate 88 total miles of sewer mains within City limits, the City performed approximately 80 miles of CCTV in 2019. Consultant shall conduct comprehensive sewer collection system survey utilizing Closed Circuit Television system of the remaining 8 +/- miles of sewer main. The system shall be inspected for general construction, condition and evidence of inflow, infiltration or surcharging. Recognizing budget constraints for the project, th e City is open to alternative approaches to conducting a comprehensive survey.

The Consultant will be responsible for performing the following tasks:
• Recording pipe conditions in accordance with the National Association of Sewer Service Company’s (NASSCO) Pipeline Assessment and Certification Program (PACP). • Documenting the number and location of connections (laterals). • Documenting of Material – (Spacing of Joints).
• Indicating and documenting pipe slope using an inclinometer. • Cleaning the pipes enough for proper video inspection, and removal and disposal of solid waste.

The Consultant shall make a maximum of five (5) passes with a jetting nozzle to remove debris before considering the pipeline unsuitable for video inspection. If the Consultant determines that a pipeline is unsuitable for video inspection, the Consultant shall inform the City and shall document the attempts made and the conditions, to the extent possible, causing the unsuitability of the pipeline for inspection.
• Documenting promptly all observed substantial infiltration and inflow and critical structural damage or blockages.
• Providing corrections to the sanitary sewer system drawings as encountered. The Consultant shall provide a legible sketch (8-1/2” x 11”) of any revised configuration. (No surveying required).

Deliverable: Four (4) sets of videos in USB memory stick format and Summary Reports TASK 3: MANHOLE INSPECTION
There are approximately 2,080 sewer manholes within City limits. Consultant shall inspect manholes for general construction, condition and evidence of inflow, infiltration and surcharging. Assess and record results of inspection, confirm size of pipeline penetration, perform video inspection and submit manhole inspection report.
• Recording manhole conditions in accordance with the National Association of Sewer Service Company’s (NASSCO) Manhole Assessment and Certification Program (MACP) Level 1. • Traffic control shall follow the WATCH Manual. Properly trained flagmen, if necessary, shall be deployed.
• No parking signs shall be posted 72 hours before inspection.

TASK 4: FLOW MONITORING
Consultant is to collect flow and rainfall data for representative areas within the City’s wastewater collection system. Provide flow monitoring and documentation at locations recommended by the consultant using the following:
• Duration of flow monitoring
o Assume one month for dry weather (baseline)
o Assume 2-3 months for wet weather flow
• Criteria for completion to the flow monitoring study, data collection with flowmeters and rain gauges
• Dry weather and wet weather flow data
Subtask 4.1: Sewer System Data Collection
Consultant shall GPS all sewer system assets to create a working system model. Consultant shall verify and GPS:
• Pipe size and material
• Manhole location and data (rim and inverts)
• Force mains locations
Subtask 4.2: Sewer System Flow Development
• Develop existing system flow based on historical data • Rainfall-dependent Inflow and Infiltration
o Determine base RDII from flow monitoring results
o Design storm event
TASK 5: SEWER FLOW PROJECTIONS
Consultant shall determine dry weather and wet weather flow projections . Projections shall be based upon land use from General Plan, Specific Plans and Urban Water Management Plan/Water Supply Assessment projections. Coordinate with the City’s Planning Division on land use and potential developments that will impact the system.

Deliverable: Based on Tasks 4 & 5 above, prepare a report summarizing findings with the description of means and methods used to collect data and determine projections.

TASK 6: LIFT STATION ASSESSMENT
Perform a condition assessment of one (1) lift station, as directed by the City. Condition assessment shall include the following:
• Condition
• Safety/code violations
• Capacity
• Redundancy
• Flood resilience
Deliverable: Lift Station inventory report, listing features and conditions for each station inspected.

TASK 7: TECHNICAL MEMORANDUM ON EXISTING WASTEWATER COLLECTION SYSTEM

1. The Technical Memorandum shall identify locations in the wastewater system that have capacity constraints under peak wet weather flow based on the following desired performance criteria:
• The value of d/D=0.67 for pipe sizes less than 12 inches and d/D=0.75 for pipe sizes greater than or equal to 12 inches.

2. The Technical Memorandums shall include, but not be limited to:
• Modeling Software Selection
• Flow Monitoring Plan / Locations
• Sanitary Sewer Master Plan Criteria
• LA County Sanitation District Sewer Discharge Permits (if applicable) • Existing and Build-Out Condition Runs
• Land Use / Population Updates and Model Calibration
• Modeling Results and Alternative Analysis
• Sewer Improvement Updates

3. The selected consultant will summarize the model calibration results in a draft technical memorandum, which will be submitted in a Microsoft Word te chnical file for the City’s review.

Comments from the City on the draft technical memorandum will be discussed in one of the project meetings and incorporated into the Final Technical Memorandum.

Deliverables:
• Draft Technical Memorandum
• Final Technical Memorandum
TASK 8: GIS AND HYDRAULIC MODEL DEVELOPMENT
Subtask 8.1 – GIS Development
The Consultant shall p rovide the development of a complete, informative, and cost- effective GIS-based inventory database of the City’s sewer point of connection for private sewer laterals , manholes, County sewer lines/manholes, and one lift station, and infrastructure within the City Limits. The Consultant shall develop the functional GIS database to provide an accurate inventory and assessment of the City’s sewer network and infrastructure, which includes a base map and GIS maps of all the compiled information – sewer components and appurtenances of the City’s sewer system. GIS data will have complete metadata and will be provided to the City in a shapefile format compatible with the City’s computerized maintenance management system (CMMS) platform. The coordinate system to be used for GIS data is NAD 1983 State Plane California Zone 5 FIPS 0405 feet. Maps will be provided to the City as PDF an d shapefile formats.

Deliverable: Complete sewer system map with attribute data in a shapefile compatible with City’s CMMS platform
Subtask 8.2 – Hydraulic Model Development

1. The City does not have a hydraulic model for the sewer collection system. Consultant shall develop and calibrate a sewer system hydraulic model using a City-approved Sewer Modeling Software with GIS compatibility for existing and future flow conditions.

2. Using flow data collected in Field Investigations, the consultant shall update model simulations for design storm dry and wet weather flows for existing and future development scenarios.

3. Identify locations in the wastewater system that have capacity constraints under peak wet weather flow.

4. Identify areas in the City with high rates of Infiltration and Inflow (I&I).

5. The consultant shall provide the City a hydraulic model that includes, but is not limited to, all of the following:
a. Manhole and pipe segment identification numbers in accordance with City -specified naming convention, manhole invert elevation for all pipes and rim elevation. b. Pipe size and material
c. Pipe flow estimates for peak dry and wet weather flows, resulting D/d ratios, and available capacity based on City specified D/d ratios
d. Links to any available meter data collected as part of Field Investigations Deliverable: Complete sewer hydraulic model in electronic format TASK 9: CAPITAL IMPROVEMENT PROGRAM (CIP)
• Identify the condition, useful life and value of existing sewer system. • Establish condition improvement projects based on structural integrity of existing sewer lines and manholes.
• Establish capacity improvement projects and timeline for existing and future flow conditions • Create prioritization criteria based on criticality of the project(s) • Create a prioritized list of recommended improvements for immediate (5 years), midterm (10 years) and long term (20 years) projects.
• Provide phasing of improvements, capital cost requirements, cost estimates which incorporate the CPI, and implementation schedule.

Deliverable: Prioritize d CIP plan with detailed description of the project identifying deficiencies, improvements required and cost estimates.

TASK 10: FINAL REPORT
Summarize findings from tasks 1− 9 and prepare a Draft Report. • Prepare exhibits and sewer atlas map that accurately represent the City’s existing and proposed sewer system. The report should at a minimum include sewer service area, sewer trunk and collection system (existing and future), LA County Sanitation District’s Facilities, CCTV Inspection and Report and Capital Improvement Program (CIP). The Sewer Atlas Map will show the complete sewer system within City limits including City sewer lines/manholes and County Sanitation District sewer lines/manholes. This map shall be provided in both CADD and PDF formats.
• Prepare a Hydraulic Model for existing and future conditions (proposed improvements) that include all sewer elements.
• Prepare a Hydraulic Schematic Drawing for existing and future conditions. • Prepare an Executive Summary containing all core elements of the report including CIP.

The selected consultant will submit the Draft Report to the City for review. Comments from the City on the Draft Report will be discussed in one of the project meetings and incorporated into the Final Report.

Deliverables:
• Draft Report
• Final Report

C) SEWER SYSTEM MANAGEMENT PLAN UPDATE
The Consultant shall prepare an updated Sewer System Management Plan (SSMP) in accordance with the Development Guide prepared by California Water Environment Association (2015), and in accordance with the State Water Resources Control Board (SWRCB) Order No. 2006¬0003 WDR, and the requirements of the amended monitoring and reporting program as specified in the Order No. WQ2013 -0058-EXEC issued by the SWRCB. The consultant shall also be familiar with the “SWRCB Informal Staff Draft – February 2021 Order WQ202X-XXXX-DWQ Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems” and incorporate design and technical information developed as part of the Sewer Master Plan above into the SSMP Update as appropriate. The SSMP document shall detail how the City's sewer system is operated, maintained, repaired and funded. At a minimum, the SSMP shall include the following elements, to comply with the SSO WDR:

1. Develop goals for the SSMP.

2. Establish an organization chart to identify administrative and maintenance positions responsible for implementing the SSMP.

3. Legal Authority – The public entity shall de monstrate, through sewer use ordinances, that it possesses the legal authority to prohibit illicit discharges to the sewer system; require that sewers be property designed and constructed; ensure access for maintenance, repair and inspections; and enforce any violations of its sewer ordinances.

4. Operation & Maintenance Program – The SSMP shall describe the entity's routine (or proposed) operation and maintenance activities, including development of a Condition Assessment and Rehabilitation/replacement plan to address system deficiencies, the review and assessment of existing (or proposed) television inspection programs to quantify current conditions and to provide staff training on a regular basis.

5. Design and Performance Provisions – The SSMP shall provide design and construction standards not only for the installation of new sanitary sewer systems, pump stations and other appurtenances, but also for the rehabilitation and repair of existing sewer systems. The SSMP shall identify procedures and standards for inspecting and testing of new sewers, pump stations and other appurtenances including rehabilitation and repair projects.

6. Overflow Emergency Response Plan – The SSMP shall describe the entity's overflow emergency response plan to be implemented in case of SSO's. The City has a Sewer Spill Reporting Procedure plan. The plan shall include proper notification procedures, emergency response operations and staff training.

7. Fats, Oil & Grease (FOG) Control Program – The SSMP shall describe procedures for the pro per disposal of fats, oil and grease generated within the sewer system service area; require installation of grease removal devices such as traps or interceptors; and inspect grease producing facilities such as restaurants, auto repair shops, carwashes, etc.

8. System Evaluation & Capacity Assurance Plan – The SSMP shall include a Sewer System Capital Improvement Program (CIP) that will identify and address the entity’s sewer system deficiencies.

The CIP may include increases in pipe sizes, inflow/infiltration reduction programs, develop design flow and hydraulic criteria, sewer system evaluation of system hydraulic performance and future capacity requirements, cost criteria, etc. The CIP shall include an implementation schedule with cost estimates, project priorities, and shall identify sources of funding.

9. Monitoring Program – The public entity shall monitor the implementation and measure the effectiveness of each element of the SSMP.

10. Program Audits – The public entity shall conduct an annual internal audit evaluating the effectiveness of the SSMP.

11. Communication Program – The entity shall communicate with the public on a regular basis on the development and implementation of the SSMP. This will provide the public an opportunity to provide input as the program is developed and implemented.

The selected consultant will submit the Draft SSMP to the City for review. Comments from the City on the Draft SSMP will be discussed in one of the project meetings and incorporated into the Final SSMP.

Deliverables:
• Draft SSMP
• Final SSMP

D) SEWER DESIGN MANUAL
Consultant shall prepare a Sewer Design Manual to provide guidelines for the analysis and design of sewer facilities in the City of Gardena. See Attachment 3 – Sample Sewer Design Manual for reference . The manual may include, but not necessarily be limited to, the following sections:

1. Sizing – Proposed sewer systems shall be designed based on tributary areas, land use, and population estimate. Minimum pipe size allowed shall be specified.

2. Modeling – The manual shall provide guidelines for modeling existing condition, proposed development condition, and General Plan ultimate build out condition.

3. Capacity – The manual shall list the maximum allowable capacity of proposed sewer line per range of pipe sizes.

4. Horizontal Alignment – The manual shall provide guidelines on location, maximum deflection at bends, clearances to other facilities, etc.

5. Vertical Alignment – The manual shall provide guidelines on ground cover, slope, drops thru manholes, clearances to other facilities, blanket protection, etc.

6. Materials – The manual shall list the pipe materials allowed by the City.

7. Soil report – The manual shall provide requirements for geologic investigation, soil unit weight, etc.

8. Bedding – The manual shall provide guidelines on calculations, safety factor, and plan requirements.

9. Manholes – The manual shall include spacing, future stub, manhole type requirements, etc.

10. Lift Stations – The manual shall provide requirements for lift stations.

11. Standard Details – The manual shall provide a list of standard details acceptable to the City.

12. Easements – Easement requirements shall be detailed in the manual to provide the City with the necessary access for maintenance of public sewer facilities outside of public right-of-way.

The selected consultant will submit the Draft Sewer Design Manual to the City for review. Comments from the City on the Draft Sewer Design Manual will be discussed in one of the project meetings and incorporated into the Final Sewer Design Manual.

Deliverables:
• Draft Sewer Design Manual
• Final Sewer Design Manual

E) HYDRAULIC ANALYSIS MODULE (OPTIONAL)
The selected consultant shall update the master plan hydraulic model as new developments are proposed. The scope of work for this task shall consist of obtaining the development engineer’s sewer capacity analysis report/calculations and updating the master plan hydraulic model to verify that the additional sewer flow is within an acceptable range. Consultant shall propose performing this hydraulic analysis module task on a Time and Materials basis.

F) ADDITIONAL INFORMATION
All programs, software, reports, work, etc. identified in this RFP shall be provided by the Consultant at no additional cost to the City.

IV. QUALIFICATIONS
The Consultant should have experience of preparation of SMP , SSMP update, and Sewer Design Manual for cities with similar characteristics and resources to provide all related deliverables required for its completion in a timely manner. The proposal shall include a comprehensive technical approach, methodology and specific tasks and activities required fo r completion of the SMP , SSMP update, and Sewer Design Manual.

If your firm is qualified and would like to be considered, please submit a formal proposal addressing the following items:

A. Proposal shall be limited to 15 pages maximum, excluding cover page and resumes.

B. Identify the name of your organization, address and telephone number. Indicate whether your firm is a Corporation, joint venture, partnership or sole proprietorship or a DBE. Indicate the name(s) of the owner(s) of your firm and number of years in business.

C. Identify all subconsultants / subcontractors to be used by name of organization, address and telephone number and provide examples of experience of each subconsultant and their key staff as related to the service they will perform.

D. Identify the designated Project Manager as well as key staff for this project along with their background, experience, responsibility and office location(s).

E. Provide a concise statement of your understanding of the Project.

F. Describe the methodology proposed for the SMP and also demonstrate your ability regarding understanding the approach, analysis and coverage of all aspects of the project.

G. Provide a scope of work within specific task description.

H. Provide a project schedule outlining the main tasks within the scope of work and the projected timeline throughout the project. The schedule should be presented in Microsoft Project format.

I. Provide a list of clients for whom similar services were provided with contact information.

J. Project fees that cover the entire aspect of services and other costs to complete the project. Provide the fee proposal in a separate sealed envelope.

V. EVALUATION AND SELECTION PROCESS
All Proposals will be evaluated on the basis of professional experience, qualifications and services to be performed. The City reserves the right to judge, appraise and reject all proposals, or to otherwise cancel the RFP process entirely if deemed in the City’s best interest. The City reserves the right to request additional technical information or clarification of information submitted during the evaluation process.

The written proposal and potentially an oral interview will be evaluated using the following weighted criteria and will be assigned a score with a maximum of 100 points.

Criteria Maximum Score
Experience of Project Team 10
Qualifications / Experience of the Consulting Firm 10
Project Understanding / Schedule / Cost 30
Past Relevant Projects / References 10
Response to Scope of Services 20
Appropriateness of level of effort 10
Familiarity with the City and Location of Firm 10

The City has the option to revise rating criteria at its direction.

The City reserves the right to require an oral interview of any and all respondents prior to the final scoring and selection. In the event an oral interview is required, the respondents will be provided with a minimum advanced notice of one (1) week.

VI. GENERAL CONDITIONS
By submitting a Proposal, the Consultant represent s that they have thoroughly examined and become familiar with the requirements of this RFP and can perform quality work to achieve the objectives of the City.

The City reserves the right to withdraw the RFP at any time without prior notice. The City makes no representations that any Agreement will be awarded to any Consultant responding to this RFP. The City reserves the right to extend the deadline for Proposals, postpone reviewing the Proposals for its own convenience, to reject any and all Proposals without indicating any reasons for such rejection(s), and to negotiate with any qualified consultant. The City does not guarantee successful firms will be provided any projects.

The successful consultant(s) and sub -consultants are required to obtain and maintain a City of Gardena business license and insurance. The license and insurance shall be maintained for the duration of the Agreement. A current business license is not a prerequisite for submittal of the proposal.

The City is not liable for any costs incurred by the Proposers before entering into a formal agreement.

Costs for developing the Proposal or any other such expenses incurred by the Proposer in responding to this RFP and entirely the responsibility of the Proposer and shall not be reimbursed by the City.

The City is not responsible for Proposals which are delinquent, lost, incorrectly marked, sent to the wrong address, or sent by mail or courier service and not signed for by the City.

VII. AGREEMENT & INSURANCE
The City’s Standard Consultant Services Agreement is included in Attachment 1 . The Consultant will be expected to enter into the Agreement without substantive changes. Any changes will require approval by the City Attorney.

The City’s standard insurance requirements is included as part of the St andard Consultant Services Agreement included in Attachment 1.

VIII. ATTACHMENTS
Attachment 1 – Standard Consultant Services Agreement (Sample) Attachment 2 – Sewer System Area Map
Attachment 3 – Sample Sewer Design Manual
Attachment 4 – SWRCB Draft February 2021 SWDR Requirements

ATTCHAMENT 1 –

STANDARD CONSULTANT SERVICES AGREEMENT (SAMPLE)

Consultant Agreement with XYZ Page 1

CITY OF GARDENA

CONSULTANT AGREEMENT WITH XYZ

This Agreement is entered into this day of , 2020, by and between the City of Gardena, a municipal corporation (“City”) and XYZ, a [state] [type of entity ] (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. RECITALS. This Agreement is made and entered into with respect to the following facts:

A. Whereas, City is desirous of obtaining professional consultant services to develop a Sewer System Master Plan, update the Sewer System Management Plan, and prepare a Sewer Design Manual services;

B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to accomplish these services; and

C. Whereas, City has determined that t he public interest, convenience and necessity require the execution of this Agreement; and

D. Whereas, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consider ation of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

2. TERM OF AGREEMENT. This Agreement shall commence upon execution and shall continue until completion, unless earlier terminated as provided below.

A. Either party may terminate this Ag reement, without cause, by giving thirty (30) days written notice to the other party.

B. City may terminate this Agreement for cause by giving thirty (30) days written notice to Consultant. Lack of funding shall be considered cause for terminating this Agreement.

C. Upon termination, Consultant shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to City all data, reports, estimates, summari es, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the services under this Agreement, whether completed or in progress. Consultant shall be entitl ed to reasonable compensation for the services it performs up to the date of termination; however, if the Agreement

Consultant Agreement with XYZ Page 2
is terminated by City for cause, other than lack of funding, or by Consultant without cause, City shall be entitled to deduct any costs it incurs payment to another consultant for Services, which duplicate Consultant’s Services to date. In the event of termination for other than cause attributable to Consultant, Consultant shall be deemed released for liability for any work assigned but not completed as of the effective date of termination.

3. SERVICES. Consultant agrees to provide t he services as specified in the Consultant’s Proposal, Exhibit A, attached hereto and incorporated herein by this reference (“services”). Unless otherwise specified herein, Consult ant shall, at its sole cost and expense, furnish all facilities, equipment and personnel which may be required for providing the Services pursuant to this Agreement.

4. ADDITIONAL SERVICES. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such addi tional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the agreed upon charges therefore as set forth in the written authorization. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

5. CONSULTANT’S PROPOSAL. This Agreement shall include Consultant’s proposal or bid which is incorporated herein as Exhibit A. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

6. PERSONNEL. City has relied upon the profe ssional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City. During the term of this Agreement, C onsultant shall provide the services specified in the proposal. Such individual(s) shall not be replaced without the prior written consent of City.

7. PERFORMANCE BY CONSULTANT. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

8. TIMING OF PERFORMANCE. Time is of the essence with respect to Consultant’s performance of the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement. City, in its sole discretion, may extend the time for performance of any Service.

Consultant Agreement with XYZ Page 3

9. MONITORING OF CONSULTANT. Consultant’s performance of this Agreement shall be continuously monitored by the G eneral Services Director/City Engineer.

Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by the G eneral Services Director/City Engineer.

Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the General Services Director/City Engineer. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereund er. Should the General Services Director/City Engineer determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section 2 above.

10. COMPENSATION. Consultant shall be compensated as follows:

A. Amount. City shall compensate Consultant for services rendered pursuant to this Agreement at the rate specified in the attached fee proposal hereto and incorporated herein by reference. In no event shall compensation under this Agreement exceed _____________and 00/00 ($###.##) without the prior written authorization of the City Council.

B. Invoices and Payment. Payment by City to Consultant shall be made upon receipt and approval of invoices for Services rendered. For payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, dire ct and/or subcontract costs and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced. City shall review the invoices to determine whether services perfo rmed, and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or City shall provide Consultant with a written statement objecting to the charges and stating the reasons therefor.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

C. Expenses. Consultant shall not be entitled to any additional compensation for expenses.

11. INSURANCE REQUIREMENTS.

A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire peri od of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must hav e and maintain in place all of the insurance coverages required in this Se ction. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all the requirements of this Section and Consultant shall be responsible to obtain ev idence of insurance from each subcontractor and

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provide it to City before the subcontra ctor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requir ements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. Coverages, Limits and Policy Requirement s. Consultant shall maintain the types of coverages and limits indicated below:

1. Commercial General Liability In surance – a policy for occurrence coverage for bodily injury, personal injury and property damage, including all coverages provided by and to the extent afforded by Insurance Services Office Form CG 2010 ed. 10/93 or 11/85, with no special limitations affecting City. The limit for all coverages under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. Commercial Auto Liability Insuranc e – a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, includi ng Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

3. Worker’s Compensation and Employers Liability Insurance – a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

4. Professional Errors & Omissi ons (“E&O”) – a policy with minimum limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. This policy shall be issued by an insurance company which is admitted to do business in the State of California.

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5. Policy Requirements. The policie s set forth above shall comply with the following, as evidenced by t he policies or endorsements to the policies:

a. Additional insureds: “T he City Gardena and its elected and appointed boards, officers, offici als, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with th e City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”

b. Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

c. Other insurance: “The Consul tant’s insurance coverage shall be primary insurance as respects t he City of Gardena, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Gardena shall be excess and not contributing with the insurance provided by this policy.”

d. Any failure to comply with the reporting provisions of the policies shall not affect coverage provid ed to the City of Gardena, its officers, officials, agents, employees, and volunteers.

e. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

D. Additional Requirement s. The procuring of su ch required policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

There shall be no recourse against City for payment of premiums or other amounts with respect theret o. City shall notify Cons ultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with Cit y incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self -insured retentions over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self- insured retentions with respect to Cit y, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfacto ry financial guarantee for payment of

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losses and related investigations, claim administration and defense expenses.

F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effe cting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsemen ts are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefor, or accompanied by other proof of payment satisfactory to City. Consultant sha ll provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Cover age. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all requir ed insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

H. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held res ponsible for payments of damages to persons or property.

12. INDEMNIFICATION. Consultant agrees to def end, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the Cit y, its elected officials, officers, agents, employees and volunteers arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, employees and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specific ally named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

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13. COOPERATION. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

14. INDEPENDENT CONTRACTOR. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

Consultant shall secure, at its sole ex pense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all busi ness licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amo unt due to City from Consultant as a result of Consultant’s failure to prom ptly pay to City any reimbursement or indemnification arising under this paragraph.

15. PERS ELIGIBILITY INDEMNIFICATION. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a c ourt of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its empl oyees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waiv e any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution an d/or employee contributions for PERS benefits.

16. NON-LIABILITY OF CITY. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

Consultant Agreement with XYZ Page 8

17. OWNERSHIP OF WORK PRODUCT. All documents or other information created, developed, or received by Consultant shal l, for purposes of copyright law, be deemed works made for hire for City by Consultant as City employee(s) for hire and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination or expiration of this Agreement.

18. NONUSE OF INTELLECTUAL PROPERTY OF THIRD PARTIES. Contractor shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Contractor has a license. Contractor shall indemnify and hold City harmless against all claims raised against City based upon allegations that Contractor has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Contractor pursuant to this Agreement.

19. WAIVER OR BREACH. No waiver of any provisio n of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

20. COMPLIANCE WITH LAWS. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and descripti on including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement
.

21. CONFLICT OF INTEREST AND REPORTING. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply wit h the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2. 24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Agreement.

22. EMPLOYMENT OF ALIENS. Consultant warrants it fu lly complies with all laws regarding employment of aliens and others, and that all its employees performing services hereunder meet the citizenship or alien status requirements contained in federal and state statutes and regulations.

Consultant Agreement with XYZ Page 9

23. NON-DISCRIMINATION. Consultant covenants there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in activity pursuant to this Agreement.

24. FORCE MAJEURE. Consultant shall not be in def ault for failing to perform in accordance with the terms of this Agreement if such failure arises out of causes beyond the control and without the fault or negligence of Consultant.

25. ASSIGNMENT. Consultant shall not assign or subcontract any of its obligations pursuant to this Agreement, nor any part thereof, except for any monies due the Consultant, without the prior written consent of City. Such consent by City shall not be unreasonably withheld. Consultant shall be fully responsible to City for all work performed by assignees or subcontractors.

26. NOTICES. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be in writing and shall be given by personal service upon the party to be notified, or by deposit of the same in the custody of the United Stat es Postal Service, postage prepaid, addressed to the party to be notified as follows:

To City: City of Gardena
1700 West 162nd Street
Gardena, California 90247
Attn: Allan Rigg
Director of Public Works

To Consultant: XYZ
A d d r e s s
XXXX, CA #####
Attn: Name
T i t t l e

Notices shall be deemed to have been served upon the date of personal service or three (3) working days after the same has been deposited in the United States Postal Service.

27. LICENSED STATUS. Consultant shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a City Business License.

28. FAMILIARITY WITH WORK. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should Consultant discover any conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City and shall not proceed, except at Consultant’s own risk, until written instructions are received from City.

Consultant Agreement with XYZ Page 10

29. PUBLIC RECORD ACT DISCLOSURE. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

30. MAINTENANCE OF RECORDS. Consultant shall maintain for a minimum of three (3) years from the completion date of the Services under this Agreement, the following records:

A. All accounts and records, including personnel, property and financial, adequate to identify and account for all co sts pertaining to this Agreement and assume proper accounting for all funds;

B. Records which establish that Consul tant and all subcontractors who render Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations;

C. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

D. The aforementioned records shall be made available to City or any authorized representative thereof upon request for audit.

31. BINDING EFFECT. This Agreement shall be bi nding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

32. GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of California. Any action commenced about this Agreement shall be filed in the appropriate branch of the Los Angeles County Municipal or Superior Court.

33. SECTION HEADINGS. The Section headings used in this Agreement are for reference purposes only and shall have no binding effect.

34. AUTHORITY TO EXECUTE. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

35. ATTORNEY’S FEES. In the event that legal acti on is necessary to enforce the

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provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

36. PREPARATION OF AGREEMENT. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

37. SEVERABILITY. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a c ourt of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

38. ENTIRE AGREEMENT. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatur es, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual sign ature, (ii) int end to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures , and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E- SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall

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constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

IN WITNESS WHEREOF, City and Consultant have execut ed this Agreement as of the date first hereinabove set forth.

CITY OF GARDENA

Tasha Cerda, Mayor

CONSULTANT – XYZ

Name

S i g n :

Title:

Name

S i g n :

Title:

ATTEST:

Mina Semenza, City Clerk

APPROVED AS TO FORM:

Carmen Vasquez, City Attorney

ATTCHAMENT 2 –

SEWER SYSTEM AREA MAP

Attachment 2

ATTCHAMENT 3 –

SAMPLE SEWER DESIGN MANUAL

Attachment 3

ATTCHAMENT 4 –
SWRCB DRAFT FEBRUARY 2021 SWDR REQUIREMENTS

1 STATE

WATER RESOURCES CONTROL BOARD
1001 I St
reet, Sacramento, California 95814
INFO
RMAL STAFF DRAFT – FEBRUARY 2021

ORDER WQ
202X-XXXX-DWQ
STATEW

IDE WASTE DISCHARGE REQUIREMENTS

GENERAL

ORDER FOR
SANIT

ARY SEWER SYSTEMS
All italiciz
ed terms in this General Order are defined in Attachment A of this Order.

Table 1. Key Definitions for the Purpose of this Order
Sanitary
Sewer
System
A sanitary sewer system is a system that is designed to convey sewage, including but not limited to, pipes, manholes, pump stations, syphons, wet wells, diversion structures and/or other pertinent supporting infrastructure, upstream of a wastewater treatment plant headworks, including:
• Laterals owned by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.

Enrollee
An Enrollee is a public or private entity that has submitted a complete application and has obtained approval for regulatory coverage under this General Order, including:

A federal or state agency, municipality, special district, or other public entity that owns and/ or operates a sanitary sewer system with pipelines totaling more than one (1) mile in length;
or
A private company that owns and/or operates a sanitary sewer system of any size where the State Water Resources Control Board or a Regional Water Quality Control Board identifies the need to be regulated, and that is not regulated under separate waste discharge requirements issued by a Regional Water Quality Control Board.

Waste
Discharge
Identification
Number
(WDID)
A waste discharge identification number (WDID) identifies each individual sanitary sewer system enrolled under this General Order. A WDID number is assigned to each enrolled system upon an Enrollee’s approved regulatory coverage.

Attachment 4

DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER

ORDER 202X-XXXX-DWQ February 2021
2 Spill
A spill is a release, or any other type of emission, of sewage from any portion of a sanitary sewer system due to system overflow, flow stoppage, system leaks, operational failure and/or infrastructure failure.

A spill includes underground exfiltration1 of sewage from a sanitary sewer system through cracks in pipes, misaligned joints, seepage through porous materials, or other means, to groundwater, the ground surface, or a surface water of the State.

Discharge A discharge is a spill, or any other type of emission or release of sewage from a sanitary sewer system whether or not it reaches a water of the State.

Sewage
Sewage is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge) conveyed in a sanitary sewer system.

1 This General Order does not regulate underground exfiltration of sewage from a sanitary sewer system to underground soil that does not reach groundwater, the ground surface, or a surface water of the State. Such exfiltrated sewage is not considered to be a spill and is not subject to regulation under this Order.

This General Order does not convey any property rights of any sort or any exclusive privileges.

The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, nor protect the Enrollee from liability under federal, state, or local laws, nor create a vested right for the Enrollee to continue the discharge of waste.

Table 2. Administrative Information
This Order was adopted by the State Water Resources Control Board on XXXX XX, 202X.

This Order shall become effective on XXXX XX, 202X.

CERTIFICATION
I, Jeanine Townsend, Clerk to the Board, do hereby certify that this Order with all attachments is a full, true, and correct copy of the Order adopted by the State Water Board on XXXX XX, 202X.

AYE:

NAY:

ABSENT
ABSTAIN:

Jeanine Townsend
Clerk to the Board

DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER

ORDER 202X-XXXX-DWQ February 2021
3 Table of Contents

1. Introduction ..................................................................................................................... 5

2. Regulatory Coverage and Application Requirements ..................................................... 5

2.1. Requirements for Continuation of Existing Regulatory Coverage ....................... 5

2.2. Effective Date of This Order ................................................................................ 6

2.3. Application Package Requirements for New Applicants ...................................... 6

2.4. Regulatory Coverage Transfer ............................................................................. 7

3. Findings ......................................................................................................................... 7

3.1. Legal Authorities ................................................................................................. 7

3.2. General ............................................................................................................... 9

3.3. Water Quality Control Plans, Policies and Resolutions ..................................... 12

3.4. California Environmental Quality Act ................................................................. 13

3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders ................................................................................................... 14

3.6. Notification to Interested Parties ....................................................................... 14

4. Prohibitions ................................................................................................................... 14

4.1. Discharge of Waste from a Sanitary Sewer System ........................................... 14

4.2. Discharge of Waste to Waters of the State ........................................................ 14

4.3. Discharge of Sewage Creating a Nuisance ........................................................ 15

5. Specifications ................................................................................................................ 15

5.1. Sewer System Management Plan Development and Implementation ................ 15

5.2. Five-Year Sewer System Management Plan Update ......................................... 15

5.3. Proactive System Resiliency – Risk Assessment and Remediation Prioritization ........................................................................................................................... 15

5.4. Local Resources for Full Implementation of Sewer System Management Plan . 16

5.5. Designation of A Legally Responsible Official .................................................... 16

5.6. Designation of Data Submitters .......................................................................... 17

5.7. Certification of Sewer System Management Plan .............................................. 17

5.8. Reporting Certification ........................................................................................ 17

5.9. System Capacity ................................................................................................ 18

5.10. System Performance Analysis ........................................................................... 18

5.11. Internal Program Audits ..................................................................................... 19

5.12. Spill Response and Remedial Actions ............................................................... 20

5.13. Notification, Monitoring, Reporting and Recordkeeping Specifications .............. 21

5.14. Electronic Sanitary Sewer System Service Boundary Map ................................ 22

5.15. Required Notification of Spills from Privately-Owned Sewer Laterals and/or Sanitary Sewer Systems to Regional Water Board ............................................ 23

5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services ...................................................... 23

5.17. Annual Report .................................................................................................... 23

5.18. Electronic Reporting Account for New Enrollee .................................................. 24

5.19. Unintended Failure to Report ............................................................................. 24

5.20. System-specific Reduced Reporting .................................................................. 24

DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER

ORDER 202X-XXXX-DWQ February 2021
4 5.21. Duty to Provide Information to State Water Board and Applicable Regional Board ........................................................................................................................... 25

6. Provisions ..................................................................................................................... 25

6.1. Enforcement Provisions ..................................................................................... 25

6.2. Professional Licensing and Certification ............................................................ 28

6.3. Other Regional Water Quality Control Board Orders ......................................... 28

6.4. Sewer System Management Plan Availability Provisions ................................... 29

6.5. Entry and Inspection Provisions ......................................................................... 29

Table of Attachments

Attachment A – Definitions ..................................................................................................... A-1 Attachment B – Application For Enrollment ............................................................................ B-1 Attachment C – Notice Of Termination ................................................................................... C-1 Attachment D – Sewer System Management Plan – Required Elements .............................. D-1 Attachment E1 – Notification, Monitoring, Reporting And Recordkeeping Requirements ..... E1-1 Attachment E2 – Summary Of Notification, Monitoring, Reporting And Record Keeping Requirements Per Spill Categories ........................................................... E2-1 Attachment F – Regional Water Quality Control Board Contact Information .......................... F-1

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5 1. INTRODUCTION
A sanitary sewer system is a combination of pipelines, valves, pump stations, manholes, and other auxiliary infrastructure designed, operated, and maintained to convey sewage from system users to a downstream wastewater treatment plant or facility. Sewage contains high levels of suspended solids, non-digested organic waste, pathogenic bacteria, viruses, toxic pollutants, nutrients, oxygen-demanding organic compounds, oils, grease, pharmaceuticals, and other harmful pollutants. Sewage spilled from a sanitary sewer system threatens public health, beneficial uses of waters of the State, and the environment.

This General Order serves as statewide waste discharge requirements. All sections, attachments and appendices of this General Order are enforceable by the State Water Resources Control Board (State Water Board) and Regional Water Quality Control Boards (Regional Water Boards). Through this General Order, the State Water Board requires Enrollees to:
• Comply with specifications, provisions, and notification, monitoring and reporting requirements that implement the federal Clean Water Act, the California Water Code (Water Code), water quality control plans (including Regional Water Quality Control Board Basin Plans), and statewide water quality control policies; • Comply with federal and state prohibitions of discharge of sewage to waters of the United States and other waters of the State;
• Prevent any spill from the sanitary sewer system in violation of this General Order. • Proactively operate and maintain sewer systems to ensure system resiliency and prevention of spills;
• Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan;
• M onitor, analyze, and track spills for ongoing system performance evaluation; and • Immediately report any noncompliance with this General Order.

This General Order supersedes previous State Water Board Order 2006-0003-DWQ and amendments thereafter.

2. REGULATORY COVERAGE AND APPLICATION REQUIREMENTS

2.1. Requirements for Continuation of Existing Regulatory Coverage To maintain continuation of regulatory coverage from previous Order 2006-003-DWQ to coverage under this General Order, 60-days-prior-to the effective Date of this General Order, XXXX XX, 202X, the Legally Responsible Official of an Enrollee with regulatory coverage under previous General Order 2006-0003-DWQ shall electronically certify Continuation of Existing Regulatory Coverage in the California Integrated Water Quality System (CIWQS). The Legally Responsible Official will receive an automated CIWQS-issued Notice of Applicability email, dated per the date of the Enrollee’s electronic certification, that the Enrollee maintains continuation of regulatory coverage

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6 under this General Order, commencing on the Effective Date of this Order. All regulatory coverage under previous Order 2006-003-DWQ will cease on the Effective Date of this Order. An Enrollee with coverage under previous Order 2006-0003-DWQ that fails to electronically certify continuation of coverage under this General Order as specified above, will not have regulatory coverage for its sanitary sewer system as of the Effective Date of this Order.

2.2. Effective Date of This Order
Upon the Effective Date of this General Order, all requirements within this Order, including the Attachments to this Order, become effective; the Enrollees shall comply with requirements of this General Order upon the Effective Date.

2.3. Application Package Requirements for New Applicants

2.3.1. Application Package for System Enrollment
Within 60 days prior to commencing and/or assuming operation and maintenance responsibilities of a sanitary sewer system required to be enrolled under this General Order, a legally authorized representative of the public or private entity that maintains legal authority over the sanitary sewer system shall submit a complete Application for Enrollment package as provided in Attachment B of this General Order.

A previous Enrollee of Order 2006-0003-DWQ that fails to complete the Continuation of Existing Regulatory Coverage, as specified in section 2.1 above, is a New Applicant and does not have coverage under this General Order until the date of approval of its complete application package for system enrollment, as specified in section 2.3.2 below.

2.3.2. Approval of Complete Application Package for System Enrollment The Deputy Director of the State Water Board Division of Water Quality (Deputy Director) will consider approval of each complete Application for Enrollment package.

The Deputy Director will issue a Notice of Applicability letter which serves as approved regulatory coverage for the new Enrollee.

If the submitted application package is not complete in accordance with application package requirements of this General Order, the Deputy Director will send a response letter to the applicant outlining the application deficiencies. The Legally Responsible Official will have 60 days from the date of the response letter to correct the application deficiencies and submit the identified items necessary to complete the Application for Enrollment Package to the State Water Board.

2.3.3. Required Application for Enrollment Package Items The Application for Enrollment package for new applicants must include the following items:
• Application for Enrollment Form. A completed Application for Enrollment form (Attachment B), signed and certified by a Legally Responsible Official, in accordance with section 5.3 (Designation of Legally Responsible Official). If an electronic

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7 Application for Enrollment form is available at the time of application, a new applicant shall submit its application form electronically; and • Application Fee. A fee payable to the “State Water Resources Control Board” in accordance with the Fee Schedule required in the California Code of Regulations, Title 23, section 2200 or subsequent fee regulations updates.

The application fee for this General Order is based on the sanitary sewer system’s threat to water quality and complexity designations of 2C or 3C based on the population served by the sanitary sewer system. The current fee schedule for sanitary sewer systems is listed under Category C2 at the following website:

Fee
Schedule (https://www.waterboards.ca.gov/resources/fees/water_quality/)

2.4. Regulatory Coverage Transfer
Regulatory coverage under this General Order is not transferable to any person or party except after an existing Enrollee submits a written notice serving as a Regulatory Coverage Transfer request to the Deputy Director at least 60 days in advance of any proposed system ownership transfer. The written request must include a written agreement between the existing Enrollee and new Enrollee containing:
• Acknowledgement that the transfer of ownership is solely of an existing system with an existing waste discharge identification (WDID) number; • The specific ownership transfer date in which the responsibility and regulatory coverage between the existing Enrollee and the new Enrollee becomes effective; and
• A cknowledgement that the existing Enrollee is liable for violations occurring up to the transfer date and that the new Enrollee is liable for violations occurring on and after the transfer date.

The Deputy Director will consider approval of the written request. If approved, the Deputy Director will issue a Notice of Applicability letter which serves as approved regulatory coverage for the new Enrollee.

3. FINDINGS

3.1. Legal Authorities

3.1.1. Federal and State Regulatory Authority
The objective of the Clean Water Act is to restore and maintain the chemical, physical, and biological integrity of the waters of the United States. (33 U.S.C. 1251.) The Water Code authorizes the State Water Board to implement the Clean Water Act in the State and to protect the quality of all waters of the State (Water Code sections 13000 and 13160).

3.1.2. Discharge of Sewage
A discharge of raw or partially treated sewage is a discharge of waste as defined in Water Code section 13050(d) that could affect the quality of waters of the State and is subject to regulation by waste discharge requirements issued pursuant to Water Code

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8 section 13263 and Chapter 9, Division 3, Title 23 of the California Code of Regulations .

A discharge of sewage may pollute and alter the quality of the waters of the State to a degree that unreasonably affects the beneficial uses of the receiving water body or facilities that serve those beneficial uses. (Water Code section 13050(l)(1)).

3.1.3 Water Boards Authority for Reporting
Water Code sections 13267 and 13383 authorize the Regional Water Boards and State Water Board to establish monitoring, inspection, entry, reporting, and recordkeeping requirements. Water Code section 13267(b), authorizes the regional water boards to “require any person who has discharged, discharges, or is suspected of having discharged or discharging, or who proposes to discharge waste within its region… or is suspected of having discharged or discharging, or who proposes to discharge, waste outside of its region that could affect the quality of water within its region shall furnish, under penalty of perjury, technical or monitoring reports which the regional board requires… In requiring those reports, the regional board shall provide the person with a written explanation with regard to the need for the reports and shall identify the evidence that supports requiring that person to provide the reports.” Water Code section 13267(f) authorizes the State Water Board to require this information if it consults with the Regional Water Boards and determines that it will not duplicate the efforts of the Regional Water Boards. The State Water Board has consulted with the Regional Water Boards and made this determination.

Water Code section 13383(a) authorizes the Water Boards to “establish monitoring, inspection, entry, reporting, and recordkeeping requirements… for any person who discharges, or proposes to discharge, to navigable waters, any person who introduces pollutants into a publicly owned treatment works, any person who owns or operates, or proposes to own or operate, a publicly owned treatment works or other treatment works treating domestic sewage, or any person who uses or disposes, or proposes to use or dispose, of sewage sludge.” Section 13383(b) continues, “the state board or the regional boards may require any person subject to this section to establish and maintain monitoring equipment or methods, including, where appropriate, biological monitoring methods, sample effluent as prescribed, and provide other information as may be reasonably required.”
Failure to comply with the notification, monitoring and reporting requirements of a Water Board order may subject the Enrollee to civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement.

3.1.4. Water Board Authority to Prescribe General Waste Discharge Requirements Water Code section 13263(i) provides that the State Water Board may prescribe general waste discharge requirements for a category of discharges if the Board finds or determines that:
• The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and

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9 • The discharges are more appropriately regulated under general waste discharge requirements than individual waste discharge requirements.

California has over 1100 publicly owned sanitary sewer systems regulated by a State Water Board statewide order since 2006. (See finding below.) California also has a large unknown number of unregulated privately-owned sanitary sewer systems. All waste conveyed in publicly owned and privately-owned sanitary sewer systems (as defined in this General Order) is comprised of untreated or partially treated domestic waste and/or industrial waste. Generally, sanitary sewer systems are designed and operated to convey waste by gravity or under pressure; system-specific design elements and system-specific operations do not change the common nature of the waste, the common threat to public health, or the common impacts on water quality. All spills (releases or emissions) of waste from a sanitary sewer system prior to reaching the ultimate downstream treatment facility are unauthorized and enforceable by the State Water Board and/or a Regional Water Board. Therefore, spills from sanitary sewer systems are more appropriately regulated under general waste discharge requirements.

As specified in Water Code sections 13263(a) and 13241, the implementation of requirements set forth in this Order will ensure the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance.

The requirements implement the water quality control plans (Basin Plans) for each region and take into account the environmental characteristics of hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect water quality in the area, costs associated with compliance with these requirements, the need for developing housing within California, and the need to develop and use recycled water.

3.1.5. Previous Statewide General Waste Discharge Requirements On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ serving as Waste Discharge Requirements pursuant to Article 4, Chapter 4, Division 7 of the Water Code (commencing with section 13260) for inadvertent discharges to waters of the State. Order 2006-003-DWQ prohibited discharges of untreated or partially treated sewage, Order 2006-0003-DWQ also required systems-specific management, operation, and maintenance of sewer systems greater than one mile in length.

On July 30, 2013, the State Water Board amended General Order 2006-0003-DWQ with Order WQ 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.

3.2. General

3.2.1. Waters of the State
Waters of the State include any surface water or groundwater, including saline waters, within the boundaries of the state as defined in Water Code section 13050(e), and are inclusive of waters of the United States.

3.2.2. Sanitary Sewer System Spill Threats to Public Health and Beneficial Uses Sanitary sewer spills may:

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10 • Adversely affect or threaten water quality when reaching receiving waters. • C ontain pollutants, including nutrients, toxics from industrial, commercial and residential sources, wastewater solids and debris, and other untreated waste; • T hreaten public health through direct public exposure to bacteria, viruses, intestinal parasites, and other microorganisms that can cause serious illness such as gastroenteritis, hepatitis, cryptosporidiosis, and giardiasis; • Negatively impact ecological receptors and biota within surface waters; and • C ause nuisance including odors, closure of beaches and recreational areas, and property damage.

Sanitary sewer system spills may pollute receiving waters and threaten beneficial uses of surface water and groundwater. Potentially threatened beneficial uses include, but are not limited to the following beneficial uses (with associated acronym representations as included in statewide water quality control plans and Regional Water Quality Control Board basin plans):
• Municipal and domestic supply (MUN);
• Water contact recreation (REC-1) and non-contact water recreation (REC-2); • Cold freshwater habitat (COLD);
• Warm freshwater habitat (WARM);
• Native American Culture (CUL);
• Wildlife habitat (WILD);
• Rare, threatened, or endangered species (RARE);
• Spawning, reproduction, and/or early development (SPWN); • Wetland habitat (WET);
• Agricultural supply (AGR);
• Estuarine habitat (EST);
• Commercial and sport fishing (COMM);
• Aquaculture (AQUA);
• Marine Habitat (MAR);
• Preservation of biological habitats of special significance (BIOL); • Migration of aquatic organisms (MIGR);
• Shellfish harvesting (SHELL);
• Industrial Process Supply (PROC);
• Fresh water replenishment (FRSH);
• Groundwater recharge (GWR); and
• Inland saline water habitat (SAL).

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11 3.2.3. Proactive Sanitary Sewer System Management to Eliminate Spill Causes Many spills are preventable through proactive sanitary sewer system management using best industry practices and available technologies to address major causes of spills including but not limited to:
• B lockages from sources including but not limited to:
o Grease, oils and fats;
o Tree roots;
o Rags, flushable wipes and other paper, cloth and plastic products; and o Sediment and debris.
• S ewer system damage from identified system-specific environmental, climate, and climate-change impacts, including but not limited to:
o Sea level rise and sea level rise impacts including flooding, coastal erosion, seawater intrusion, tidal inundation and submerged lands; o Increased surface water flows due to higher intensity rain events; o Flooding;
o Wildfires and wildfire induced impacts;
o Earthquake induced damage;
o Wildfires and surrounding burn areas;
o Landslides; and
o Subsidence.
• Infrastructure deficiencies and failures, including but not limited to:
o P ump station mechanical failures;
o System age;
o Construction material failures;
o Manhole cover failures;
o Structural failures; and
o Lack of proper operation and maintenance.
• Insufficient system capacity (temporary or sustained), due to factors including but not limited to:
o Excessive storm or ground water inflow/infiltration;
o Population increase and/or new connections from industrial, commercial and other system users; and
o Stormwater capture projects utilizing a sanitary sewer system to convey stormwater to treatment facilities for reuse.
• Community impacts, including but not limited to:
o Power outages;
o V andalism; and
o C ontractor-caused or other third party-caused damages.

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12 3.2.4. Underground Sanitary Sewer System Leakage
Not all, yet many sanitary sewer systems leak, causing underground exfiltration (exiting) of sewage from the system. Underground exfiltration of sewage, in and of itself, does not threaten beneficial uses. Exfiltrated sewage that remains in the underground infrastructure trench and/or the soil matrix, and that does not discharge into a water of the State (surface water or groundwater) may not threaten beneficial uses and is not subject to regulation under this Order.

Underground exfiltrated sewage may threaten beneficial uses if that waste discharges to a water of the State. Exfiltrated sewage that discharges to groundwater may threaten and impact beneficial uses of groundwater and pollute groundwater. Additionally, exfiltrated sewage to the ground surface or into a compromised underground drainage conveyance system that discharges into a water of the United States, or into groundwater that is hydraulically connected to (feeds into) a water of the United States, may: (1) be a Clean Water Act violation, (2) threaten and impact beneficial uses of surface waters, and (3) pollute surface water.

3.2.5. Proactive Sanitary Sewer System Management to Reduce Inflow and Infiltration Excessive inflow and infiltration to sanitary sewage systems is preventable through proactive sewer system management using best industry practices and available technologies. The efficiency of treatment at a downstream wastewater treatment plant depends strongly on the performance of the sanitary sewer system. When the structural integrity of a sanitary sewer system deteriorates, high volumes of inflow and infiltration (including rainfall-induced infiltration) can enter the sewer system. High levels of inflow and infiltration increase the hydraulic load on the downstream treatment plant, which can reduce treatment efficiency, lead to bypassing a portion of the treatment process, or in extreme situations make biological treatment facilities inoperable (e.g., wash out the biological organisms that treat the waste).

3.3. Water Quality Control Plans, Policies and Resolutions

3.3.1. Regional Water Board Basin Plans
The nine Regional Water Boards have adopted region-specific water quality control plans (commonly referred to as Basin Plans) that designate beneficial uses, establish water quality objectives, and contain implementation programs and policies to achieve those objectives. The State Water Board has adopted statewide water quality control plans, policies and resolutions establishing statewide water quality objectives, implementation programs and initiatives.

3.3.2. State Water Board Antidegradation Policy
On October 28, 1968, the State Water Board adopted Resolution 68-16, titled Statement of Policy with Respect to Maintaining High Quality of Waters in California, which incorporates the federal antidegradation policy. Resolution 68-16 requires that existing water quality be maintained unless degradation is justified based on specific findings.

The continued prohibition of sewage discharges from sanitary sewer systems into waters of the State aligns with Resolution 68-16. A sewage discharge from sanitary

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13 sewers to a water of the State is prohibited by this Order. Therefore, this Order does not allow degradation of waters of the State. In addition, this Order: (1) further clarifies the existing prohibitions of sewage discharges to all waters of the State, as provided in previous Order 2006-0003-DWQ, (2) adds regulation of sewage spills due to exfiltration, and (3) enhances the ability for Water Board enforcement of violations of the established prohibitions.

3.3.3. State Water Board Sources of Drinking Water Policy On May 19,1988, the State Water Board adopted Resolution 88-63 (amended on February 1, 2006), titled Sources of Drinking Water, establishing state policy that designates all waters of the State, with certain exceptions, as suitable or potentially suitable for municipal or domestic supply.

3.3.4. State Water Board Cost of Compliance Resolution On September 24, 2013, the State Water Board adopted Resolution 2013-0029, titled Directing Actions in Response to Efforts by Stakeholders on Reducing Costs of Compliance While Maintaining Water Quality Protection. Through this resolution, the State Water Board committed to continued stakeholder engagement in identifying and implementing measures to reduce costs of compliance with regulatory orders while maintaining water quality protection and improving regulatory program outcomes.

3.3.5. State Water Board Human Right to Water Resolution On February 16, 2016, the State Water Board adopted Resolution 2016-0010, titled Adopting the Human Right to Water as a Core Value and Directing its Implementation in Water Board Programs and Activities, addressing the human right to water as a core value and directing Water Board programs to implement requirements to support safe drinking water for all Californians.

3.3.6. State Water Board Open Data Resolution
On July 10, 2018, the State Water Board adopted Resolution 2018-0032, titled Adopting Principles of Open Data as a Core Value and Directing Programs and Activities to Implement Strategic Actions to Improve Data Accessibility and Associated Innovation, directing regulatory programs to assure all monitoring and reporting requirements support the State Water Boards’ Open Data Initiative.

3.3.7. State Water Board Response to Climate Change
On March 7, 2017, the State Water Board adopted Resolution 2017-0012, titled Comprehensive Response to Climate Change, requiring a proactive response to climate change in all California Water Board actions, with the intent to embed climate change consideration into all programs and activities.

3.4. California Environmental Quality Act
The adoption of this Order is an action to reissue general waste discharge requirements that is exempt from the California Environmental Quality Act (Public Resources Code section 21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment. (Cal. Code Regs., Title. 14, section 15308). In addition, the action to adopt this Order is exempt from CEQA pursuant to Cal. Code Regs., Title

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14 14, section 15301 to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in sections 15301 and 15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.

3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders
In accordance with State Water Board, Division of Financial Assistance funding program policies and guidelines, local public agencies may apply for Clean Water State Revolving Fund low-interest loan funding assistance for costs associated with complying with this General Order.

Section 13477.6 of the Water Code authorizes the Small Community Grant Fund. The Small Community Grant Fund allows the State Water Board to provide grant funding assistance to small disadvantaged communities and small severely disadvantaged communities that may not otherwise be able to afford a loan or similar financing for projects to comply with requirements of this General Order.

3.6. Notification to Interested Parties
On XXXX XX, 202X, the State Water Board notified interested parties and persons of its intent to reissue Sanitary Sewer Systems General Order 2006-0003-DWQ by issuing a draft General Order for a XX-day public comment period. State Water Board staff conducted extensive stakeholder outreach and encouraged public participation in the adoption process for this General Order. On XXXX XX, 202X, the State Water Board held a public meeting to hear and consider oral public comments. The State Water Board considered all public comments prior to adopting this General Order.

THEREFORE, IT IS HEREBY ORDERED, that pursuant to Water Code sections 13263, 13267, and 13383 this General Order supersedes Order 2006-0003-DWQ, Order WQ 2013- 0058-EXEC, and any amendments made to these Orders thereafter, except for enforcement purposes and to meet the provisions contained in Division 7 of the Water Code (commencing with section 13000) and regulations adopted thereunder, and the provisions of the Clean Water Act and regulations and guidelines adopted thereunder, the Enrollee shall comply with the requirements in this Order.

4. PROHIBITIONS

4.1. Discharge of Sewage from a Sanitary Sewer System
Any spill of sewage from a sanitary sewer system is prohibited.

4.2. Discharge of Sewage to Waters of the State
Any discharge of untreated or partially treated sewage to waters of the State is prohibited.

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15 4.3. Discharge of Sewage Creating a Nuisance
Any discharge of untreated or partially treated sewage that creates a nuisance as defined in Water Code section 13050(m) is prohibited.

5. SPECIFICATIONS

5.1. Sewer System Management Plan Development and Implementation The Enrollee shall develop, maintain, and fully implement an updated comprehensive Sewer System Management Plan, of this General Order (Definitions) to proactively prevent spills from its system(s). The Sewer System Management Plan must address, at minimum, all required Plan elements in Attachment D of this General Order (Sewer System Management Plan – Required Elements). The Sewer System Management Plan must address the implementation of current standard industry practices through available equipment, technologies, and strategies for operating and maintaining sewer systems and managing local sanitary sewer programs.

5.2. Five-Year Sewer System Management Plan Update
At a minimum, the Enrollee shall update its Sewer System Management Plan every five (5) years after the original date of its first Plan adoption by the local governing board.

The updated Sewer System Management Plan must include all changes to sewer system management-related plans and programs. The Enrollee’s local governing board is required to approve the updated Plan and the Legally Responsible Official must certify and submit the updated Sewer System Management Plan into CIWQS in accordance with the requirements of this General Order.

During the time period in between its local board approval of Sewer System Management Plan updates, the Enrollee must continuously document changes and updates to its Sewer System Management Plan in a change log attached to the Plan.

5.3. Proactive System Resiliency – Risk Assessment and Remediation Prioritization The Enrollee shall develop and implement ongoing system resiliency efforts, as specified in Attachment D of this General Order (Sewer System Management Plan – Required Elements) to address high-risk and high-priority sewer/program areas that are contributing, or potentially contributing to system spills. The Enrollee shall include updated risk assessment and remediation prioritization elements in each 5-year Sewer System Management Plan update. The Enrollee shall implement (and update as necessary) the system resiliency elements in its Sewer System Management Plan to ensure the prevention of future spills.

If an Enrollee’s next Sewer System Management Plan update is within two (2) years of the effective date of this General Order, the system resiliency requirements must be included in the subsequent Plan update.

5.3.1. Proactive System Resiliency Requirement for Disadvantaged Communities In recognition of lack of local resources available for disadvantaged communities, the Risk Assessment and Remediation Prioritization requirements specified in this section

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16 and in Attachment D of this General Order are reduced to a one-time requirement for disadvantaged communities. Disadvantaged communities are required to conduct and implement a one-time Risk Analysis, Remediation Prioritization, and corresponding Corrective Actions, as detailed in Attachment D of this General Order, and must include the updated Corrective Actions in its next update of its Sewer System Management Plan.

If a disadvantaged community’s next Sewer System Management Plan update is within four (4) years of the effective date of this General Order, the one-time system risk analysis and remediation prioritization requirements must be included in the subsequent Plan update.

5.4. Local Resources for Full Implementation of Sewer System Management Plan The Enrollee’s governing board shall approve the Sewer System Management Plan in its entirety (including change logs and other attachments and references made therein) and provide necessary staffing, contractor, and budget resources for full implementation of the approved Plan and full compliance with this General Order. The Enrollee’s governing board shall allocate necessary resources for the planning, operation, maintenance, and repair of its sanitary sewer system.

5.5. Designation of a Legally Responsible Official
The Enrollee shall designate a duly authorized representative that has the appropriate knowledge, authority and expertise to serve as a Legally Responsible Official to certify the Sewer System Management Plan and spills. The Legally Responsible Official shall complete the Legally Responsible Official form in CIWQS for each of its enrolled systems. (A Legally Responsible Official that represents multiple enrolled systems shall complete a Legally Responsible Official form for each system.) The Legally Responsible Official must:
• Have responsibility over operation or management of the Enrollee’s entire sanitary sewer system (Example include a sewer systems superintendent or manager, an operations manager, a public utilities manager or director, or a district engineer); and
• Hold current registration or certification as a:
o Professional Engineer registered in the State of California, or
o Grade III Certified collection system operator certified by the California Water Environment Association or the Sacramento State University Office of Water Programs.

The Legally Responsible Official shall certify that the Sewer System Management Plan and subparts thereof: (1) comply with the requirements of this General Order, and (2) comply with the Enrollee’s required prevention of spills through increased system resiliency.

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17 The Enrollee shall submit any change to its Legally Responsible Official, and/or change in contact information, to the State Water Board within 30 calendar days of the change by emailing [email protected]
and copying the appropriate Regional
Water Board as provided in Attachment F of this General Order.

5.6. Designation of Data Submitters
The Legally Responsible Official may designate one or more individuals as a Data Submitter for reporting purposes. The Legally Responsible Official shall authorize the designation of one or more Data Submitters through CIWQS prior to the individuals entering spill data into CIWQS.

The Legally Responsible Official shall submit any change to its Data Submitter, and/or change in contact information, to the State Water Board within 30 calendar days of the change by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F of this General Order.

5.7. Certification of Sewer System Management Plan
The Legally Responsible Official shall upload its Sewer System Management Plan and all updates to the Plan (as required in section 5.1 of this General Order), and electronically certify the Sewer System Management Plan, and subsequent Plan updates within the California Integrated Water Quality System (CIWQS) Sewer System Management Plan module in accordance with spill database procedures provided in CIWQS. Alternately, the Enrollee shall maintain its Sewer System Management Plan on its publicly accessible internet site and shall provide the web link to the Plan on a document uploaded to CIWQS.

5.8. Reporting Certification
The Legally Responsible Official shall electronically certify and sign, on the Enrollee’s behalf, all applications, reports, Sewer System Management Plan(s) and corresponding updates, and other information submitted electronically to the State Water Board and/or a Regional Water Quality Control Board, as accommodated by CIWQS, and as follows:
“I certify under penalty of perjury under the laws of the State of California that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to ensure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. Additionally, I certify that: (1) all reports and notifications of all sanitary sewer spills and/or discharges, (2) development and implementation of a Sewer System Management Plan, and (3) all required reports, comply with the requirements of the Statewide Sanitary Sewer Systems General Order.” All electronic reporting, electronic signatures and accompanying certifications must be in compliance with the spill database procedures
provided in CIWQS.

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18 All hardcopy submittals to the State Water Board and/or a Regional Water Board must be accompanied by the above certification statement.

5.9. System Capacity
The Enrollee shall maintain the system capacity necessary to convey base flows and design peak wet weather flows to prevent: (1) system capacity-related spills, and (2) adverse impacts to the treatment efficiency of downstream wastewater treatment facilities. System capacity must meet or exceed the design criteria as defined in the System Evaluation and Capacity Assurance Plan in the Enrollee’s Sewer System Management Plan.

5.10. System Performance Analysis
The Enrollee shall perform a running 10-year system performance analysis and include the analysis in its Annual Report. The System Performance Analysis shall analyze and present in graph format the following information:
(1) Identification of the current calendar year – the calendar year covered in the Annual Report (X axis of graph);
(2) Identification of the running 10-year period which includes the current calendar year and the nine previous calendar years resulting in the current running 10-year period (X axis of graph);
(3) The total annual spill volume, per year, for the running 10-year period identified in Item (2) above (Y axis of graph);
(4) The total number of spills, per each year, for the running 10-year period identified in Item (2) above (Y axis of graph);
(5) The total length of system, in miles;
(6) The number of spills per 100 miles per each year, for the running 10-year period identified in Item (2) above (Y axis of graph);
The graph must be labeled as follows:
• An X-axis, in the units of “year”, labeled with each calendar year within the running 10-year period identified in Item (2) above, on the X axis; • A Left Y-axis, in the unit of “gallons”, labeled “total annual spill volume”; • A Right Y-axis, in the unit of “number of spills”, labeled “number of spills per 100 miles per year”;
• Plotted and labeled graph content illustrating the annual spill volume (in units of gallons) for each calendar year within the running 10-year period identified in Item (2) above, (per left Y axis); and
• Plotted and labeled graph content illustrating the number of spills per 100 miles, for each calendar year within the running 10-year period identified in Item (2) above, (per right Y axis).

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ORDER 202X-XXXX-DWQ February 2021
19 5.11. Internal Program Audits
The Enrollee shall conduct an internal program audit, at a minimum of every two years, to evaluate the effectiveness of its sewer system management program, identify deficiencies, and recommend corrective actions. The internal program audit addressing a two (2) calendar-year period subsequent to the Enrollee’s last audit due date and, at minimum, address the following tasks:
• Evaluate the implementation and effectiveness of its Sewer System Management Plan in preventing spills;
• Evaluate the Enrollee’s compliance with this General Order; • Evaluate the sanitary sewer system’s long-term and short-term performance, including system-specific performance trends and patterns during periods of environmental, climate and climate change-induced impacts (including but not limited to wildfires, floods, and high intensity storms.); • I dentify deficiencies in the Sewer System Management Plan that are not addressing the prevention of spills and the elimination of discharges to waters of the State; • Identify steps to incorporate into the Enrollee’s System Resiliency planning process to correct deficiencies; and
• Identify modifications to the Sewer System Management Plan to correct deficiencies.

The Enrollee shall submit a complete audit report, including audit findings and recommended corrective actions, in CIWQS by March 1 of the calendar year after the end of the audit period. The complete audit report must include a proposed schedule for the Enrollee to address the recommended corrective actions. The Enrollee shall immediately incorporate procedures that address the audit findings into its forthcoming Sewer System Management Plan Update.

New Enrollees of this General Order that did not have a sanitary sewer system enrolled in the previous State Water Board Order 2006-0003-DWQ shall:
o C onduct its first internal program audit for the time period between the date of its Notice of Applicability (NOA) and the second subsequent December 31st date, and o S ubmit the audit report in CIWQS by March 1 of the following calendar year.

New Enrollees shall conduct subsequent internal program audits every two calendar years thereafter.

Enrollees with sanitary sewer systems enrolled in previous Order 2006-0003-DWQ shall maintain existing internal program audit cycles and audit periods, with minor adjustment for the audit period to end December 31st, if necessary.

Enrollees with existing audit periods that end within two months of the March 1st Audit Report Due Date are granted three (3) additional months to submit its audit report; in this circumstance, the audit report is due on June 1st. See following table for clarification.

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ORDER 202X-XXXX-DWQ February 2021
20 Audit Period Audit Due Date
New Enrollees NOA Date through Second
Dec 1st Date
March 1st Date after
Second December 1st Date
Example
NOA Date of August 2, 2022
Audit Period of August 2, 2022
through December 21, 2023
March 1, 2024
Enrollees previously
regulated by previous
Order 2006-003-DWQ
Maintain existing two-year
audit cycle
March 1st Date following
Audit Period
Example Existing two-year audit ends
October 2022 March 1, 2023
Existing two-year audit period
ends January 15, 2023 June 1, 2023

5.12. Spill Response and Remedial Actions
When a sanitary sewer system spill occurs, the Enrollee shall take all steps and remedial actions to:
• Immediately stop the spill and prevent/minimize a discharge to a water of the State; • Minimize the volume of sewage spilled and discharged into a water of the State during its spill response and clean-up efforts;
• R ecover and properly dispose of as much of the spilled sewage as possible, including all wash down water;
The Enrollee’s remedial actions to all spills must be immediate and consistent with the Emergency Response Plan in its Sewer System Management Plan. At minimum, remedial actions must include the following:
• Intercepting and rerouting of sewage flows around the system failure; • Vacuum truck or other means of recovery of spills and wash down water, if feasible; • Cleanup of sewage and debris at the spill site;
• System modifications to prevent recurring spills:
o A t the same or similar system locations;
o D ue to the same cause;
• Required notification, monitoring, reporting, and recordkeeping, as required in this General Order; and
• Public notification and signage as required by State and local public health agencies. (Local Health Services/Offices
(https://www.cdph.ca.gov/Pages/LocalHealthServicesAndOffices.aspx)

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ORDER 202X-XXXX-DWQ February 2021
21 5.13. Notification, Monitoring, Reporting and Recordkeeping Specifications

5.13.1. General
The Enrollee shall comply with all notification, monitoring, reporting, and record keeping requirements in Attachment E of this General Order (Notifications, Monitoring, Reporting and Recordkeeping Requirements), per the following spill categories:
• Category 1 Spill
A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order, that results in a discharge to:
o A water of the United States, or a drainage conveyance system tributary to a water of the United States; or
o A municipal separate storm sewer system that discharges to a water of the United States when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.

A Category 1 spill includes underground exfiltrated sewage from a sanitary sewer system that discharges into:
o An underground drainage conveyance system that flows to a water of the United States, or
o Groundwater that is hydraulically connected to a water of the United States.

Note: For purposes of this General Order, any volume of sewage not recovered from a municipal separate storm sewer system or other drainage conveyance system that discharges to a water of the United States, is considered a discharge to a water of the United States. • Category 2 Spill
A Category 2 spill is:
o An above ground spill of 1000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that is not a Category 1 Spill.
o Underground exfiltrated sewage of 1000 gallons or greater, from a sanitary sewer system regulated under this General Order, that discharges to a water of the State or the ground surface, and that is not a Category 1 Spill. • Category 3 Spill
A Category 3 spill is:
o An above ground spill, of greater than or equal to 50 gallons and less than 1000 gallons, from or caused by a sanitary sewer system regulated under this General Order that is not a Category 1 Spill.
o Underground exfiltrated sewage, greater than or equal to 50 gallons and less than 1000 gallons, from a sanitary sewer system regulated under this General

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ORDER 202X-XXXX-DWQ February 2021
22 Order, that discharges to a water of the State or the ground surface, and that is not a Category 1 Spill.
• Category 4 Spill
A Category 4 spill is:
o A n above ground spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that is not a Category 1 Spill.
o Underground exfiltrated sewage of less than 50 gallons, from a sanitary sewer system regulated under this General Order, that discharges to a water of the State or the ground surface, and that is not a Category 1 Spill.

5.14. Electronic Sanitary Sewer System Service Boundary Map Within 12 months of the Effective Date of this General Order, or within six (6) months of approval of an Application for Enrollment, an Enrollee must maintain and submit into the CIWQS database an updated sanitary sewer system service boundary map as follows:

1. A n electronic spatial map of the Enrollee’s sewer system service area boundaries, digitized at a minimum scale of 1:24,000, and including the following elements:
• A scale;
• A north arrow;
• Major streets, city and county boundaries, and other landmarks necessary to appropriately identify location of service area boundaries; • Location of wastewater treatment facility(ies) that treats system waste if in same or adjacent sewer service boundary;
• The corresponding WDID number (or numbers for Enrollees with multiple systems); and
• Date map produced/updated.

The electronic map must use one of the following three formats:

• ESRI Shapefile per the following specification: https://support.esri.com/en/white- paper/279
• Keyhole Markup Language / Compressed Keyhole Markup Language (KML/KMZ) format per the following specifications:
https://www.ogc.org/standards/kml/
• Geospatial Javascript Object Notation (GeoJSON) format per the following specification: https://tools.ietf.org/html/rfc7946
OR
• Other updated formats specified by the State Water Board.

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ORDER 202X-XXXX-DWQ February 2021
23 2. The public water system identification number(s) (PWSID) of the drinking water system(s) that serves customers within the sewer service area. (The PWSID is the regulatory identification number of the public drinking water system permit issued by the State Water Board, Division of Drinking Water.)

3. The waste discharge identification number(s) (WDID) of the wastewater treatment facility(ies) that receives sewage from the Enrollee’s sewer system(s). (The WDID is the regulatory identification number of the waste discharge requirements for the treatment facility issued by a Regional Water Quality Control Board.)

5.15. Required Notification of Spills from Privately-Owned Sewer Laterals and/or Sanitary Sewer Systems to Regional Water Board
Within 2 hours of becoming aware of a spill from a private sewer lateral or private sanitary sewer system that is not owned by the Enrollee, and/or the Enrollee is not responsible for its operation and maintenance, the Enrollee shall notify the State Water Board and applicable Regional Water Quality Control Board of any of the following observations through the CIWQS spill notification portal and the contact information provided in Attachment F of this General Order:
• A spill that results, or potentially results, in a spill volume equal or greater than 1000 gallons to a water of the State, or to a drainage conveyance system that discharges to a water of the State, or
• A ny volume of sewage discharged to a water of the State In the CIWQS Online Database, the Enrollee shall identify the spill as occurring from, and caused by, a private sanitary sewer system (or portion thereof) and identify a responsible party (other than the Enrollee), if known. The Enrollee is not required to certify the private spill report.

5.16. V oluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services
Upon observing or acquiring knowledge of a spill from a privately-owned lateral or privately-owned sanitary sewer system, that is estimated to be greater than or equal to 1,000 gallons that discharges, or has the potential to discharge into a water of the State or drainage conveyance discharging to a water of the State, the Enrollee is encouraged to notify the California Office of Emergency Services (as provided by Health and Safety Code section 5410 et. seq. and Water Code section 13271) or notify the responsible party that notification and reporting of a spill by the system owner or operator, to the Office of Emergency Services, is required by State law for any person that causes or permits a sewage discharge to waters of the State.

5.17. Annual Report
The Enrollee shall submit an Annual Report (previously termed as questionnaire in Order 2006-0003-DWQ) as specified in Attachment E1, section 3.5. of this General Order, into CIWQS by February 1 of each year.

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ORDER 202X-XXXX-DWQ February 2021
24 5.18. Electronic Reporting Account for New Enrollee
Within 30 days of the date of Approval of its Application for Enrollment , a new Enrollee shall contact State Water Board staff by email at [email protected] for assistance in obtaining a database account and corresponding “Username” and “Password” for formal registration into CIWQS. The online account will provide the Enrollee secure access to the CIWQS database.

Within 30 days of obtaining a CIWQS account, a new Enrollee shall submit its initial Annual Report, as specified in Attachment E of this General Order, into CIWQS, and submit subsequent Annual Reports by February 1 of each year, as specified in section

5.2.2 above.

5.19. Unintended Failure to Report
If an Enrollee becomes aware that they unintentionally failed to submit any relevant facts in any report required in this General Order, the Enrollee shall promptly notify State Water Board staff by email at [email protected] for assistance in formally amending the corresponding report(s) in the CIWQS database.

5.20. System-specific Reduced Reporting
Enrollees that certify the following criteria to the State Water Board may comply with system-specific reduced reporting requirements for Category 4 spills, (as specified in Attachment E of this General Order), by maintaining onsite recordkeeping, in place of public reporting into CIWQS, for Category 4 spills:
• The Enrollee maintains the following system-specific performance for at least five (5) consecutive years:
o No more than two spills per 100 miles of system, per year; o Total volume of individual spills not to exceed 1,000 gallons; and o Spills do not discharge to a water of the United States. • At least 50 percent (50%) of the Enrollee’s system-specific operation and maintenance workforce are certified collection system operators through the California Water Environment Association or the California Sacramento State University, Office of Water Programs; and
• If the Legally Responsible Official is not a Grade III (or higher) certified collection system operator, a Grade III (or higher) certified collection system operator provides additional certification that all Sewer System Management Plan updates are compatible with, and supportive of, actual system operations.

To qualify for the reduced reporting of Category 4 spills, an Enrollee must provide a System-Specific Reduced Reporting Request Package to the State Water Board, at [email protected]
, containing the following information:

1. A request letter signed by the Enrollee’s Legally Responsible Official to the Deputy Director to consider approval of reduced reporting for Category 4 spills;

DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER

ORDER 202X-XXXX-DWQ February 2021
25 2. Organizational Staffing Chart as required in section 2.3 of Attachment D of this General Order.

3. Number of total system operation and maintenance staff/positions that are required to perform field operations and maintenance tasks per documented responsibilities of corresponding position duty statements.

4. Number of total certified system operation and maintenance staff that perform field system operations and maintenance tasks per documented responsibilities of their position duty statements.

5. List of position title and operator certification classifications held by workforce identified in item 2 above.

6. Modified Sewer System Management Plan update procedures that include a certified collection system operator co-signature designating review of the Plan update by operations staff.

7. Certification that the Enrollee has reported all spills from its system into CIWQS in the last five (5) years.

The Deputy Director will consider approval of each Reduced Reporting Request Package on a system-specific basis. If approved, per instructions and conditions in a Deputy Director System-specific Reduced Reporting Approval Letter, the Enrollee may substitute all reporting of Category 4 spills for that system, with the full onsite recordkeeping of such spill events, as specified in Attachment E of this General Order, accessible and immediately available to the public and Water Board staff available upon request.

5.21. Duty to Provide Information to State Water Board and Applicable Regional Board In accordance with Water Code section 13267 and/or section 13383, upon request by the State Water Board Executive Director (or designee) or a Regional Water Board Executive Officer (or designee), the Enrollee shall provide to the State Water Board and/or the applicable Regional Water Board within the specified due date, any requested information which the State or Regional Water Board deems necessary to determine compliance with this General Order. Upon request by State or Regional Water Board staff, the Enrollee shall provide copies of records required to be kept by the General Order to the State Water Board and/or applicable Regional Water Board.

6. PROVISIONS

6.1. Enforcement Provisions

6.1.1. Enforceability of Water Code Violations
Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board. Failure to comply with the notification, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the Enrollee to administrative civil liabilities of up to $10,000 a day per

DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER

ORDER 202X-XXXX-DWQ February 2021
26 violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the Enrollee to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the first 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.

6.1.2. Monetary Penalties
The Water Code provides the State and Regional Water Boards the authority to pursue formal enforcement actions, including imposing administrative liability and civil monetary penalties, for non-compliance with the requirements of this General Order and violations of the Clean Water Act.

6.1.3. Falsifying or Failure to Report
The Water Code provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this General Order, or falsifying any information provided in the technical or monitoring reports is subject to administrative liability and civil monetary penalties. Any person who knowingly fails or refuses to furnish technical or monitoring program reports or falsifies any information provided in reports required by this General Order is subject to criminal penalties.

6.1.4. Severability of General Order
The provisions of this General Order are severable; if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances and the remainder of this Order shall not be affected thereby.

6.1.5. Indirect Discharges
In the event that a spill enters into a drainage conveyance system, the Enrollee shall take all feasible steps to prevent sewage from entering into drainage conveyance systems (including flood control channels or structures) or waters of the State by blocking the drainage conveyance system, removing the sewage from the drainage conveyance system, and sanitizing the system in a manner that does not inadvertently impact beneficial uses in the downstream receiving water body.

6.1.6. Water Boards’ Considerations for Discretionary Enforcement Consistent with the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to contain, control, and mitigate spills when considering Water Code section 13327 factors. In assessing the factors, the State Water Board or the applicable Regional Water Board will consider:
• The Enrollee’s compliance with this General Order with a focus on compliance with reporting requirements;
• The Enrollee’s compliance with implementing an updated Sewer System Management Plan;

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ORDER 202X-XXXX-DWQ February 2021
27 • The overall effectiveness of the Enrollee’s Sewer System Management Plan with respect to:
o System management, operation, and maintenance;
o Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent spills (e.g. adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow, etc.);
o Preventive maintenance (including cleaning, root grinding, and fats, oils, and grease control) and source control measures;
o Implementation of backup equipment;
o Inflow and infiltration prevention and control;
o Appropriate sanitary sewer system capacity to prevent spills; o The Enrollee’s responsiveness to stop and mitigate the impact of the discharge. • The Enrollee’s compliance with identifying the cause of the spill; • The Enrollee’s use of available information and observations to accurately estimate the spill volume and identify the affected or potentially affected receiving waters; • The Enrollee’s use of water quality and biological monitoring and assessment to determine the short-term and long-term impacts to beneficial uses and the environment;
• The Enrollee’s compliance with follow up actions to proactively improve system performance;
• The Enrollee’s implementation of feasible alternatives to prevent spills, such as:
o Use of temporary storage or waste retention;
o R eduction of system inflow and infiltration;
o C ollection and hauling of waste to a treatment facility; o Prevention of and/ or containment of spills due to a design storm event identified in the Enrollee’s Sewer System Management Plan;
o Implementation of available equipment, technologies, strategies, and recommended industry practices for maintaining and managing sewer systems to proactively prevent spills, and contain and eliminate discharges to waters of the State; and
• The spill duration and factors causing the event.

6.1.7. Enforcement Consideration of Reporting Compliance Consistent with the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to comply with spill reporting requirements when determining compliance with Water Code section 13267 and section 13383. When assessing Water Code section 13227 factors, the State Water Board or the applicable Regional Water Board will consider:

DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER

ORDER 202X-XXXX-DWQ February 2021
28 • The Enrollee’s diligence to comply with all reporting requirements in this General Order;
• The use of best available information for the Enrollee’s reporting of spill start date and start time in which the release of sewage from the sanitary sewer system initiated;
• The Enrollee’s reporting of spill end date, and end time to be the date and time in which the release of sewage from the sanitary sewer system was stopped; • The Enrollee’s diligence to accurately estimate and report spill volumes; • The Enrollee’s subsequent verification and/or updates to initial Draft Spill Reports in accordance with this General Order; and
• The Enrollee’s timely certification of all spill reports.

6.2. Professional Licensing and Certification
All requirements in this General Order requiring the approval or certification of a registered professional engineer or certified operator must be signed and stamped, as applicable, by a professional that holds a current and valid:
• Professional Engineer License that is in accordance with the California Business and Professions Code sections 6735, 7835, and 7835.1, and must:
o Bear the licensed professional(s)’ signature and stamp; and o Demonstrate competency and proficiency in the fields pertinent to the required activities, and must:
• Certified Grade III Collection System Operator issued by the California Water Environment Association or the California State University, Sacramento, Office of Water Programs, and must:
o Bear the certified operator(s)’ signature and certification number; and o Demonstrate competency and proficiency in the fields pertinent to the required activities.

6.3. Other Regional Water Quality Control Board Orders
It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with federal and state regulations. This Order will not be interpreted or applied:
• In a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrative/judicial order or Consent Decree; • To authorize a spill or discharge that is illegal under either the Clean Water Act, the Water Code, and/or an applicable Basin Plan prohibition or water quality standard; • To prohibit a Regional Water Board from issuing an individual National Pollutant Discharge Elimination System (NPDES) permit or individual waste discharge requirements superseding an Enrollee’s regulatory coverage under this General Order for a sanitary sewer system authorized under the Clean Water Act or Water Code; or

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ORDER 202X-XXXX-DWQ February 2021
29 • To supersede any more specific or more stringent waste discharge requirements or enforcement orders issued by a Regional Water Board.

Certain Regional Water Boards have issued waste discharge requirements to sanitary sewer system owners/operators within their jurisdictions. This General Order establishes minimum requirements to prevent spills. Although it is the State Water Board’s intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, a Regional Water Board may issue more stringent or more prescriptive waste discharge and reporting requirements for sanitary sewer systems in its region.

6.4. Sewer System Management Plan Availability Provisions The Enrollee’s certified Sewer System Management Plan must be maintained at appropriate locations (Enrollee’s offices, facilities, and/or Internet homepage) and must be available in a format accessible to the public, Water Board staff, and system engineering, operating and maintenance personnel, at all times.

6.5. Entry and Inspection Provisions

6.5.1. Entry and Availability of Information
The Enrollee shall allow State and Regional Water Board staff, upon presentation of credentials and other documents as may be required by law, to:
• Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the requirements of this General Order; • Have access to and reproduce any records required to be maintained by this General Order;
• Inspect any facility and/or equipment (including monitoring and control equipment), practices, or operations required in this General Order; and • Sample or monitor, for the purposes of assuring compliance with this General Order or as otherwise authorized by the Water Code, any substances or parameters at any location.

6.5.2. Pre-Inspection Questionnaire
The Enrollee shall provide pre-inspection information to State and Regional Water Board staff through the completion of a Pre-Inspection Questionnaire, as provided by the Water Board staff if requested.

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ATTACHMENT A – DEFINITIONS February 2021
A -1

ATTACHMENT A - DEFINITIONS
Annual Report
An Annual Report is an annual mandatory report (previously termed as Annual Questionnaire in Order 2006-0003-DWQ) in which the Enrollee provides an annual update to its efforts taken to prevent spills and eliminate discharges during a specific calendar year, as required by this General Order.

Basin Plan
A Basin Plan is a water quality control plan that is specific to a Regional Water Quality Control Board (Regional Water Board), and serves as regulations that: (1) define and designate beneficial uses of surface and ground waters, (2) establish water quality objectives to protect the beneficial uses, and (3) provide implementation measures.

Beneficial Uses
The term “Beneficial Uses” is a Water Code term used to identify the uses of specific waters of the State to be protected from water quality degradation. Examples of beneficial uses include but are not limited to, municipal, domestic, agricultural and industrial supply; power generation; recreation; aesthetic enjoyment; navigation; and preservation and enhancement of fish, wildlife, and other aquatic resources or preserves.

Best Industry Practices and Available Technologies
Best Industry Practices and Available Technologies are management practices, methods, equipment, and strategies acknowledged in the professional field of sanitary sewer system management, that contribute to effective system management and the prevention of spills.

Certified Collection System Operator
A certified collection system operator, for purposes of this General Order, is an individual that holds a valid collection system operations and maintenance certification by the California Water Environment Association or the Sacramento State University, Office of Water Programs, and has completed the corresponding education, testing, and experience requirements to maintain active certification.

Certified Report
A certified report is a report that is electronically submitted into the California Integrated Water Quality System (CIWQS) Spill Database and is “certified” by an Enrollee’s Legally Responsible Official.

California Integrated Water Quality System (CIWQS)
CIWQS is the State Water Board, statewide electronic reporting database that provides for electronic reporting of mandatory reports that are requirements of State and Regional Water Board-issued waste discharge requirements.

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ATTACHMENT A – DEFINITIONS February 2021
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Continuation of Existing Regulatory Coverage
Continuation of Existing Regulatory Coverage is the automatic continuation of regulatory coverage for Enrollees with regulatory coverage under previous Order 2006-0003-DWQ, from the previous Order to this General Order, conditioned on each Enrollee’s electronic certification for continued coverage in CIWQS.

Data Submitter
A Data Submitter is an individual designated and authorized by the Enrollee’s Legally Responsible Official to enter spill data into CIWQS. A Data Submitter does not have the authority of a Legally Responsible Official to certify reporting entered into CIWQS.

Disadvantaged Community
A disadvantaged community is a community with a median household income of less than eighty percent (80%) of the statewide median household income.

For the purpose of this General Order, there is no differentiation between a small and large disadvantaged community.

Discharge (associated verb Discharged)
A discharge is a spill, or any other type of emission or release of sewage from a sanitary sewer system regardless of whether the sewage reaches a water of the State.

Drainage Conveyance System
A drainage conveyance system is a municipal separate storm sewer system or other manmade (municipal or non-municipal) drainage canal, channel, pipeline or conveyance system constructed to provide drainage through transport of stormwater and non-stormwater flows.

Enrollee
An Enrollee is one of the following entities enrolled and subject to the requirements of this General Order:
• A federal or state agency, municipality, special district or other public entity that owns and/or operates a sanitary sewer system with pipelines totaling more than one (1) mile in length, or
• A private company that owns and/or operates a private sanitary sewer system or private sewer lateral that is not regulated under separate waste discharge requirements issued by a Regional Water Quality Control Board.

Environmentally Sensitive Area
An environmentally sensitive area is a designated agricultural and/or wildlife area identified to need special natural landscape protection due to its wildlife or historical value.

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ATTACHMENT A – DEFINITIONS February 2021
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Flood Control Channel
A flood control channel is a man-made channel constructed to convey stormwater and non- stormwater flows through and from areas for flood management purposes.

Hydraulically Connected
Two waterbodies are hydraulically connected when one waterbody flows, or has the potential to flow, into the other waterbody. For the purpose of this General Order, groundwater is hydraulically connected to a surface water when the groundwater feeds into the surface water (The surface water in this example is termed a gaining stream as it gains flow from surrounding groundwater.)
Lateral (Service Lateral)
A lateral is an underground segment of pipe that conveys the sewage of a sanitary sewer system user (residential, commercial, or industrial user) through an infrastructure connection into a sanitary sewer system.

Typically, the length of lateral closer to the serviced building or property, to the cleanout closest to the main sewer system, is referred to as the upper lateral. The length of pipe from the cleanout closest to the main sewer system, to the main sewer system, is referred to as the lower lateral.

Legally Responsible Official
A Legally Responsible Official is an Enrollee’s official representative, designated by the Enrollee with authority to sign and certify all reports required by this General Order. (For purposes of electronic reporting requirements in this General Order, a Legally Responsible Official’s report certification is through an electronic signature and accompanying electronic certification, which is a component of the CIWQS database procedures.) Nuisance
For the purpose of this General Order, a nuisance, as defined in Water Code section 13050(m), is anything that meets all of the following requirements:
• I s injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. • A ffects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.
• Occurs during, or as a result of, the treatment or disposal of wastes.

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Private Sewer Lateral
A private sewer lateral is the privately-owned portion of the sewer network that conveys sewage from private property(ies) into a public sewer system.

Private Sanitary Sewer System
A private sanitary sewer system is a sanitary sewer system of any size that is owned and/or operated by a private individual or company. A private sanitary sewer system may or may not connect into a publicly owned sanitary sewer system.

Receiving Water
A receiving water is a water of the State that receives a discharge of waste.

Sanitary Sewer System
A sanitary sewer system is a system of pipes, pump stations, siphons, diversion structures, wet wells, manhole structure, tanks and other storage facilities, and/or other conveyances or components of conveyances, upstream of a wastewater treatment plant headworks, used to collect and convey sewage. Temporary storage and conveyance facilities (including but not limited to vaults, siphons, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are part of the sanitary sewer system. For purposes of this General Order, the downstream wastewater treatment plant is not part of the sanitary sewer system.

Satellite Sewer System
A satellite sewer system is a portion of a sanitary sewer system owned or operated by a different owner than the owner of the downstream wastewater treatment facility ultimately treating the sewage.

Sewage
Sewage is untreated or partially treated domestic, municipal, commercial, and/or industrial waste (including sewage sludge) conveyed in a sanitary sewer system.

Sewer System Management Plan
A sewer system management plan is a living document a sanitary sewer system owner develops and implements to effectively manage sewage collection and conveyance through its system in accordance with this General Order.

Spill
A spill is a release or any other type of emission, of sewage from a sanitary sewer system, or portion thereof, including but not limited to laterals, due to system backup, system overflow, flow stoppage, system leaks, operational failure and/or infrastructure failure. A spill includes underground exfiltration of sewage from a sanitary sewer system through cracks in pipes, misaligned joints, seepage through porous materials, or other means, to surrounding soil and any of the following: groundwater, the ground surface, or a surface water of the State.

Exfiltration of sewage that is limited to underground soil, and does not reach groundwater, the ground surface, or a surface water of the State is not considered to be a spill under this General Order, and is not subject to regulation under this Order.

DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

ATTACHMENT A – DEFINITIONS February 2021
A -5
Training
Training is continued, on-the-job and formal educational training (providing trainee with educational units) for all collection system administrative, maintenance, engineering, and operations staff and managers, including contractors.

Wash Down Water
Wash down water is water used to clean a spill area.

Waste
Waste, as defined in Water Code section 13050(d), includes sewage and any and all other waste substances, liquid, solid, gaseous, or radioactive, associated with human habitation, or of human or animal origin, or from any producing, manufacturing, or processing operation, including waste placed within containers of whatever nature prior to, and for purposes of, disposal.

Water of the State
A water of the State is any surface water or groundwater, including saline waters, within boundaries of the state, as defined in Water Code section 13050(e), in which the State and Regional Water Boards have authority to protect beneficial uses. Waters of the State include, but are not limited to, groundwater aquifers, surface waters, natural washes and pools, wetlands, sloughs, and estuaries, including in dry conditions, regardless if flow or water exists.

Waters of the State include waters of the United States.

Water of the United States
A Water of the United States is a surface water or waterbody identified as a water of the United States that is subject to federal jurisdiction in accordance with the Clean Water Act and Navigable Waters Protection Rule (effective June 22, 2020 per the information included in the following federal register weblink:
https://www.federalregister.gov/documents/2020/04/21/2020-02500/the-navigable-waters- protection-rule-definition-of-waters-of-the-united-states).

Water Quality Objective
A water quality objective is the limit or maximum amount of pollutant, waste constituent or characteristic, or parameter level established in statewide water quality control plans and Regional Water Boards’ basin plans, for the reasonable protection of beneficial uses of surface waters and groundwater and the prevention of nuisance.

DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

ATTACHMENT B – APPLICATION FOR ENROLLMENT February 2021 B - 1
ATTACHMENT B – APPLICATION FOR ENROLLMENT

1. Enrollment Status: (Mark only one item)
☐ New Enrollee
☐ Enrollee Under Order 2006-0003-DWQ
Existing WDID Number:
☐ Change of Information
Existing WDID Number:

2. Applicant Information:

Legally Responsible Official Name (First, Last):

Title:

Professional Engineer License Number or Operator Certification Number:

Phone:

Email Address:

Agency/Company Name:

Mailing Address:

City(ies), State, ZIP:

County:

Sanitary Sewer System Name(s) or Unique Identifier:

Regional Water Quality Control Board(s):

Signature and Date:

3. Applicant Type (Check one):
☐
City
☐
County
☐
State
☐
Federal
☐
Special
District
☐
Joint
Government
☐
Private

4. Wastewater Treatment Plant Ultimately Treating System Waste:

Discharger Name on Wastewater
Treatment Plant Discharge Permit: WDID No.:

5. Population of Community Served (Check one):
☐ Less than 50,000 ☐ Greater than or equal to 50,000

6. Billing Information:

Billing Address:

City, State ZIP:

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ATTACHMENT B – APPLICATION FOR ENROLLMENT February 2021 B - 2
Billing Contact Person and Title:

Phone and Email Address:

6. A pplication Fee:

The application fee, as required by Water Code section 13260, is based on the daily population served by the sanitary sewer system. (See updated fee schedule) Check one of the following and enter fee amount:
☐ Population Served < 50,000 – Total Fee submitted is $___________ ☐ Population Served ≥ 50,000 – Total Fee submitted is $___________ The applicant must make the appropriate fee payment payable to the State Water Resources Control Board and mail the complete application package to:

State Water Resources Control Board, Accounting Office
P O Box 1888
Attention: Statewide Sanitary Sewer System Program
Sacramento, CA 95812-1888

7. Electronic Signature Submittal Certification
I, ________________________________ ( print name), certify that I am the legally responsible official for _________________________________ (agency/company). My signature on this form certifies that, I agree, my California Integrated Water Quality System (CIWQS) user Identification and password constitute my electronic signature and any information I indicate I am electronically certifying contains my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as by a hand-written signature.

I agree that I will protect my electronic signature from unauthorized use, and that I will contact the State Water Resources Control Board, within 24-hours of discovery, if I suspect that my electronic signature has been lost, stolen, or otherwise compromised. I certify that my electronic signature is for my own use, that I will keep it confidential, and that I will not delegate or share it with any other person.

8. Application Submittal Certification
I certify under penalty of perjury under the laws of the State of California that this document and all attachments including verification of mileage of sewer lines were prepared under my direction and supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment.

Additionally, I certify that the provisions of the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, including electronic reporting of all sanitary sewer spills and development and implementation of a sewer system management plan, will be complied with.

Printed Name: ______________________________________________________________ Title: ______________________________________________________________________ Signature: _____________________________________________ Date: ________________ DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

ATTACHMENT C – NOTICE OF TERMINATION February 2021
C - 1

ATTACHMENT C - NOTICE OF TERMINATION

1. Enrollee Information
Enrollee Name:

Legally Responsible Official Name (First, Last):

Title:

Phone:

Email:

Mailing Address:

Address (Line 2):

City, State, ZIP:

County:

Sanitary Sewer System(s):

Waste Discharge Identification Number(s) (WDID):

Regional Water Quality Control Board(s):

Signature and Date:

2. Basis of Termination
Explanation of termination, including subsequent regulatory coverage and subsequent owner/operator of enrolled sanitary sewer system, as applicable:

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ATTACHMENT C – NOTICE OF TERMINATION February 2021
C - 2

3. Certification
I certify under penalty of law that 1) the sanitary sewer system I officially represent is not required to be regulated under the Statewide Waste Discharge Requirements for Sanitary Sewer System Order 202X-XXXX-DWQ, and 2) this document and all attachments including verification of mileage of sewer lines were prepared under my direction and supervision in accordance with a system designed to ensure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine or imprisonment. Additionally, I understand that the submittal of this Notice of Termination does not release sanitary sewer system agencies from liability for any violations of the Clean Water Act.

Printed Name: ______________________________________________________________ Title: ______________________________________________________________________ Signature: _____________________________________________ Date: ________________ For State Water Board Use Only
☐ Approved for termination
☐ Denied and returned to Enrollee
Deputy Director of Water Quality Signature: _____________________________________ Date: ____________________ Notice of Termination Effective Date: __________________

DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
D - 1
ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS Table of Contents

1. Sewer System Management Plan Introduction ............................................................ D-3

1.1. Regulatory Context ........................................................................................... D-3

1.2. Sewer System Management Plan Update Schedule ......................................... D-4

1.3. Sewer System Asset Overview ......................................................................... D-4

2. Sewer Rates And Allocated Sewer Systems Resources ............................................. D-4

2.1. Minimum Sewer System Management Program Resources ............................. D-4

2.2. Current Sewer Rate Schedule(s) and Local Funding Resources ...................... D-4

2.3. Organizational Staffing Plan and Organizational Chart ..................................... D-5

2.4. Chain of Communication for Reporting Spills and Discharges .......................... D-5

2.5. Sewer System Department and Local Resources Program Budgets ................ D-5

3. Legal Authority ............................................................................................................. D-6

4. Sewer System Service Area Information ..................................................................... D-7

4.1. Description of Service Area Utilities .................................................................. D-7

4.2. Sewer Service Area Inter-Agency Coordination and Collaboration ................... D-7

5. Sewer System Planning, Operations and Maintenance Information / Data Systems ... D-8

6. Incorporation Of Local Program Audit Findings Into Sewer System Management Plan Updates ....................................................................................................................... D-8

7. Sewer System Resilency ............................................................................................. D-8

7.1. Condition Assessment ...................................................................................... D-9

7.2. Capacity Assessment ...................................................................................... D-10

7.3. Risk Assessment ............................................................................................. D-11

7.4. Remediation Prioritization ............................................................................... D-12

7.5. System Resiliency Actions .............................................................................. D-12

8. Implementation Of Updated Operation And Maintenance Program ........................... D-14

8.1. Routine Operation and Maintenance ............................................................... D-14

8.2. Modified Operation and Maintenance ............................................................. D-14

8.3. Operations and Maintenance Priorities ........................................................... D-15

8.4. Rehabilitation and Replacement ..................................................................... D-15

8.5 Stormwater Management and Erosion Control Plan ....................................... D-15

9. Implementation Of Capital Improvement Program ..................................................... D-15

9.1. Capital Improvement Program Implementation Resources ............................. D-16

9.2. Capital Improvement Project Schedules ......................................................... D-16

10. Record Keeping ......................................................................................................... D-16

11. Local Sewer System Program Budget And Resources .............................................. D-17 DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
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12. Spill Emergency Response Plan ................................................................................ D-17

13. Sewer Pipe Blockage Control Program ...................................................................... D-18

14. Required Training ...................................................................................................... D-19

15. Local Community And Interagency Communication .................................................. D-19

16. Sewer System Management Plan Adaptive Management ......................................... D-20

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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
D - 3
ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS A Sewer System Management Plan (Plan) is a living planning document that documents ongoing local sewer management program elements, procedures, and decision-making to assure short-term and long-term sewer system resiliency. The Enrollee must implement a Sewer System Management Plan that ensures system resiliency through:
• Proactive planning and decision making;
• Strategic routine operations and maintenance;
• Adaptable focus on high-risk system spill areas;
• Effective capital improvement projects;
• Necessary staff resources and equipment;
• Necessary local program resources from sewer rates and other local resources to support necessary staffing, contractors, equipment, and training; and • Update to date training of staff and contractors.

The Enrollee’s development, update and implementation of a Sewer System Management Plan addressing the requirements of this Attachment is an enforceable component of this General Order. As specified in Provision 6.1. of this Order, consistent with the Water Code and the State Water Board Enforcement Policy, the State Water Board or a Regional Water Quality Control Board may consider the Enrollee’s efforts in implementing an effective Sewer System Management Plan to prevent, contain, control, and mitigate spills when considering Water Code section 13327 factors to determine necessary enforcement of this General Order.

This Attachment includes all elements that an Enrollee shall include and address in its Sewer System Management Plan and subsequent updates. The Enrollee shall identify any required elements required in this Attachment that are not applicable to the Enrollee’s system and shall provide justification in its Plan explaining why the element is not applicable.

The Sewer System Management Plan, and its subsequent updates, must be submitted to the State Water Board in accordance with section 5.1 of this General Order.

1. SEWER SYSTEM MANAGEMENT PLAN INTRODUCTION
The Sewer System Management Plan must include a narrative Introduction section that discusses the following items:

1.1. Regulatory Context
The Sewer System Management Plan Introduction must provide a general description of the local sewer system management program, discussion regarding the Enrollee’s Plan implementation, and necessary updates incorporated into the Plan, leading to the Enrollee sustained regulatory compliance with this General Order.

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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
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1.2. Sewer System Management Plan Update Schedule
The Sewer System Management Plan Introduction must include a detailed schedule for the Enrollee to update the Plan. The detailed schedule must include milestones for incorporation of new program information addressing proactive prevention of sewer spills.

1.3. Sewer System Asset Overview
The Sewer System Management Plan Introduction must provide a full description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Software and data management systems;
• Sewer system ownership boundary at sewer laterals;
• Population and community served;
• Number of residential, commercial, and industrial service connections; and • Unique service boundary conditions and challenge(s).

2. SEWER RATES AND ALLOCATED SEWER SYSTEMS RESOURCES
The Sewer System Management Plan must include a detailed narrative explanation of local funding sources, including sewer rate schedule and structure, necessary to fund staff, contractors, consultant, equipment and training needed for full compliance with this General Order, including, at minimum, the following:

2.1. Minimum Sewer System Management Program Resources
The Sewer System Management Plan must include a general overview of the minimum necessary planning, operation, maintenance, engineering, and administrative resources for the Enrollee’s sewer system and other pertinent utilities for the prevention of all spills and elimination of discharges to waters of the State.

2.2. Current Sewer Rate Schedule(s) and Local Funding Resources The Sewer System Management Plan must include:
• Current local board-approved sewer rate structure and schedule(s); • F orecasted period the local board will update the current rates; and • Other local funding resources.

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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
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2.3. Organizational Staffing Plan and Organizational Chart The Sewer System Management Plan must include an Organizational Staffing Plan identifying all staff resources necessary for compliance with this General Order. The Organizational Staffing Plan must include a sewer system departmental Organizational Chart with names, job classifications, telephone numbers, and email addresses of all sewer system staff, supervisors, director/general managers, and governing board, by division/department. The Organizational Chart must identify the Legally Responsible Official and staff that directly manage operations, maintenance, and engineering.

The Organizational Staffing Plan must include job classifications for each staff type, including applicable certification or licensing required for each position.

2.4. Chain of Communication for Reporting Spills
The Sewer System Management Plan must include a detailed description and corresponding information of the required chain of communication from initial receipt of spill information to the final reporting and certification of a spill in the California Integrated Water Quality System (CIWQS). The chain of communication must include all administrative, technical, managerial, and public outreach staff of the sewer department, and of other utilities involved in an emergency spill response.

2.5. Sewer System Department and Local Resources Program Budgets The Sewer System Management Plan must include detailed information regarding short-term and long-term cumulative budget(s) for the Enrollee’s compliance with this General Order. Detailed information regarding short-term cumulative budget(s) must include current short-term plans to address deficiencies in budget needed to address, at minimum, the following divisions:
• Collection system operation, maintenance, and engineering divisions; • Capital improvement program;
• Personnel training; and
• Chain of command for budget decision making.

Detailed information regarding the Enrollee’s long-term cumulative budget(s) for the local resources dedicated to the sanitary sewer system and the local sewer system program must include, at minimum, the identification of budget sources for the following elements:
• A budget that accounts for, at minimum, a 20-year timeframe; • Forecasted costs adequate for the operation, maintenance, repair and rehabilitation of its sanitary sewer system, and sewer system management program. • Comparison of forecasted/projected costs with available funding sources; • Identification of financial strategy for sustained funding of system management and improvement to sustain service and performance;
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
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• Local rate structure;
• Accounting mechanisms and procedures that are generally accepted accounting practice;
• Auditing procedures to ensure an adequate measure of revenues and expenditures; and
• Financial and accounting program procedures compliant with applicable laws and regulations.

3. LEGAL AUTHORITY
The Sewer System Management Plan must include copies or an electronic link to updated sewer system use ordinances, service agreements and/or other legally binding procedures, that the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sewer system from inflow and infiltration; unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash including rags, wipes, and other non-flushable paper products.
• Collaborate with storm sewer agency to maintain coordinated emergency spill responses and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure;
• Require that sewer system components and connections be properly designed and constructed;
• Access storm sewer systems owned and operated by a different entity during spill events;
• Ensure authority and access for maintenance, inspection, and/or repairs for portions of the service lateral owned or maintained by the Enrollee; • Limit the discharge of fats, oils, and grease and other debris that may cause blockages;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures;
• Define ownership and maintenance responsibilities between the Enrollee and private entities for sewer laterals, including main line connections and any other upstream assets;
• Review and update customer sewer rate adequacy, as often as necessary, to ensure proactive and proper operation, maintenance, and management of all parts of the sewer system, to prevent spills to the maximum extent feasible; and • Obtain easement accessibility agreements for locations requiring operations and maintenance.

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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
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4. SEWER SYSTEM SERVICE AREA INFORMATION
The Sewer System Management Plan must delineate updated sewer system service area boundaries, and contain general information and description of, at minimum, the following items:

4.1. Description of Service Area Utilities
The Sewer System Management Plan must include a narrative description of the owners/operators of public utilities within and immediately adjacent to the sewer system service boundary, including:
• Enrollee’s sanitary sewer system, including:
o R ange of size and approximate length of gravity line segments; o Range of size and approximate length of force mains;
o N umber of pumping facilities;
o N umber of privately owned laterals served by the system; and o O ther sanitary sewer system components that are critical to system operations and management.
• Number of connections to adjacent publicly owned or privately-owned sewer systems;
• Municipal separate storm sewer systems and/or drainage conveyance system; • Stormwater drainage areas and corresponding receiving waters; • Drinking water intake facilities and supply wells; and • Drinking water and irrigation water supply aquifers:
o Approximate average depth to groundwater aquifer.
o Highest anticipated groundwater elevation, if known.

4.2. Sewer Service Area Inter-Agency Coordination and Collaboration The Sewer System Management Plan must provide clear protocol for established coordination and collaboration with stormwater and drinking water agencies/department in the Enrollee’s sewer service boundary, including but not limited to:
• R outine coordination for daily sanitary sewer system operation and maintenance; • Inter-agency coordination and collaboration during and after a spill event; • Ongoing established coordination for proposed modifications to sanitary sewer system operations and maintenance, as necessary;
• Ongoing established coordination for proposed capital improvement projects; and DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
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• Updated contact information of local stormwater and drinking water agencies/departments staff for emergency spill response purposes, routine sanitary sewer system operation and maintenance, and applicable planning purposes.

5. SEWER SYSTEM PLANNING, OPERATIONS AND MAINTENANCE INFORMATION /

DATA SYSTEMS
The Sewer System Management Plan must include a detailed description of the Enrollee’s information and data systems used for system resiliency planning of existing and future assets, system operations and maintenance, and remediation and capital improvement projects.

6. INCORPORATION OF LOCAL PROGRAM AUDIT FINDINGS INTO SEWER SYSTEM

MANAGEMENT PLAN UPDATES
The Enrollee must incorporate the findings of its local program audits as required in section 5.9 of this General Order. At a minimum, the Sewer System Management Plan updates must provide the necessary procedures for implementation of corrective actions necessary to address identified system/program deficiencies.

7. SEWER SYSTEM RESILENCY
The Enrollee shall manage its sanitary sewer system, through implementation of its Sewer System Management Plan, to assess risk and prioritize actions that assure its system is resilient to system-specific impacts due to, but not limited to, the following:
• Local / regional climate change;
• Environmental impacts;
• Capacity to accommodate waste flows from increasing populations and changes in system users;
• Pandemics and local area health concerns;
• Customer use of household and commercial products; and • Other current and forecasted system-specific impacts that threaten the system, the local sewer system program, and/or staff resources;
The Enrollee shall implement proactive system planning, operations, maintenance, repair, rehabilitation, and capital improvements to significantly prevent all spills and eliminate discharges to waters of the State.

The Sewer System Management Plan must provide for system resiliency through the identification, prioritization, and remediation of:
• S hort-term system problems to be addressed through a modified operation and maintenance program; and
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
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• High-priority long-term infrastructure problem areas to be addressed through its updated capital improvement program.

Sewer system resiliency must be addressed in the Sewer System Management Plan through the implementation of, at minimum, the following elements:

7.1. Condition Assessment
The Sewer System Management Plan must provide procedures for routine inspection, data collection, and assessment of the existing system condition through infrastructure inspection and documentation, to assure compliance with this General Order. The Enrollee shall identify the amount (percentage) of its system to be assessed each year through its own internal review of its system. The Sewer System Management Plan shall document the internal review procedures and provide the justification for the resulting amount (percentage) of the system to be assessed annually.

The Sewer System Management Plan must include condition assessment procedures that:
• A ssess the condition of all sanitary sewer system assets utilizing best industrial practices and available technologies;
• Assess the system each year, with high-risk system areas as a priority, through regular visual and video surveillance or through the use of other comparable system inspection methods;
• Prioritize assessment of infrastructure located in or within the vicinity of surface waters, steep terrain, high ground water elevations, and environmentally sensitive areas;
• C onduct additional assessments of any portion of a sanitary sewer system within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List to determine if sanitary sewer system exfiltration is potentially contributing to the impairment.
• I dentify system assets and locations that hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies;
• Documents inspections through Condition Assessment Inspection reports that, at minimum, include:
o The name of the agency/company;
o The name of the inspector(s);
o The inspection start and end dates;
o The inspection start and end times;
o The reason for the inspection;
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
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o The system asset(s) inspected;
o Location of potential system problems;
o The inspection findings and summary;
o Reference to corresponding videos and data; and
o R ecommended response actions.

7.2. Capacity Assessment
The Sewer System Management Plan must include steps to determine the need for short-term (less than two years) operational or program modifications, and long-term capital improvement project(s), to enhance hydraulic capacity in hydraulic deficient system areas.

The Sewer System Management Plan must provide procedures, and methods and/or models for an ongoing system capacity assessment of the existing system in its entirety and per system segments/components priorities. The capacity assessment must evaluate and identify hydraulically-deficient system areas or components that are contributing or have the potential to contribute to spills, based on information that includes, but is not limited to, spill history, infrastructure inspections, and operation and maintenance logs.

The Capacity Assessment procedures must address:
• T echnical analysis of data from existing system condition assessments, system inspections, system audits, spill history, and other available information; • Capacity evaluation of flood-prone system areas subjected to increased infiltration and inflow, under normal local and regional storm conditions; • C apacity evaluations of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather event, including:
o Peak flows associated with conditions that have historically caused, or have the potential to cause, spill events (including flows from spills); • I nflow and infiltration reduction programs;
• Necessary redundancy in pumping and storage capacities; • Non-stormwater sources that contribute to peak flows associated with spill events; The Capacity Assessment Plan must include evaluation standards to assess existing system components including, at minimum:
• Pump stations;
• Private lateral connections;
• Gravity pipelines and manholes; and
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
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• Pressure (force) mains.

The findings of the Capacity Assessment must be further assessed for risk and prioritized corrective actions through the Capital Improvement Plan component of the Sewer System Management Plan, as specified in section 7.3 through section 7.5 of this Attachment.

7.2.1. Updated Design and Construction Standards and Specifications The Sewer System Management Plan must identify and reference updated design and construction standards and specifications for the installation, repair, and rehabilitation of existing and proposed system infrastructure, including but not limited to pipelines, pump stations, and other system appurtenances.

7.2.2. Procedures, Protocols and Standards
The Sewer System Management Plan must include procedures, protocols, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.

7.2.3. Component-specific Design Criteria
If design criteria and standards for system construction and installation, repair and rehabilitation do not exist, or if existing design criteria and standards are deficient to address necessary capacity determinations, a system condition assessment must include component-specific evaluation to appropriately assess design criteria and/or existing conditions.

The design criteria and standards must be developed and updated to address underground and above ground pipes in areas of potential flooding and erosion due to high intense storm events, raising groundwater and/or high waterbody flow conditions.

7.3. Risk Assessment
The Sewer System Management Plan must provide procedures for assessing risk of identified potential system and programmatic deficiencies that may compromise the integrity of the sanitary sewer system and local sewer management program(s). The Risk Assessment procedures must, at minimum:
• I ncorporate Condition Assessment and Capacity Assessment information conducted on different components/segments of the current system infrastructure; • Identify high risk system components and system areas that may potentially cause or contribute to spills;
• Measure risk for potential spills due to increased infiltration and inflow, bank erosion (in canyons and along coastal bluffs);
• Measure inundation risk of low-lying pump stations.

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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN - REQUIRED ELEMENTS February 2021
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• Measure the severity of the consequences of the spills.

The Risk Assessment must include a ranking system that categorizes all system components/segment areas, for subsequent prioritization of corrective actions. Risk measures and categorization must be based on the severity of the consequences of system spills. High-risk system components/areas must be further categorized as:
• S ystem or program areas to be addressed through short-term modifications to system operations and maintenance; and
• S ystem or program areas to be addressed through long-term operations and engineering mitigation.

7.4. Remediation Prioritization
The Sewer System Management Plan must provide procedures for the prioritization of short-term operation and maintenance modifications, and long-term operations and engineering improvement projects that are the subject of the Enrollee’s System Resilience Actions per section 7.5 below. Remediation prioritization must be based on the immediacy of remediation of higher risk system areas identified in the Enrollee’s Risk Assessment.

7.5. System Resiliency Actions
The Sewer System Management Plan must include specific actions, and corresponding schedules to immediately address necessary system resiliency for the identified high- risk portions of the sewer system and local sewer management program deficiencies that contribute to, or have the potential to contribute to spills. The System Resiliency Actions must propose implementation of the following elements to address ongoing system resiliency:
• Action schedules including interim milestones and feasible interim milestone completion dates of operation and maintenance program modifications, and capital improvement projects;
• L ocal budgeting, fee rate structure modifications and local resources to support interim milestones;
• Schedule for pursuing and acquiring external funding for planning, design and construction of projects, as necessary; and
• Action resources, including interim milestones and schedule, for acquiring necessary staff resources (including consulting and contracting services), equipment, data systems and other non-monetary resources.

7.5.1. System Resiliency Actions – Operation and Maintenance The Sewer System Management Plan must include System Resiliency Actions necessary to address preventative operation and maintenance activities through, at minimum:

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• Updated scheduling of regular system maintenance and cleaning; • E nhanced inspections, video surveillance, and maintenance in high risk system areas;
• I mmediate actions to address roots, fats, oils and grease potentially resulting in system blockages and failures;
• Higher frequency system maintenance of high-risk system and more frequent update of operation and maintenance program areas;
• Increased data collection of infrastructure condition of high-risk system updated data collection systems; and
• Joint coordination between operational staff and engineering staff/consultants to optimize engineered capital improvements.

7.5.2. System Resiliency Actions – Capital Improvement Component The Sewer System Management Plan must include System Resiliency Actions that address capital improvement projects necessary to address high-risk system deficiencies identified in the most updated condition assessment and capacity assessment as follows:
• Identification of high-risk, high-priority capital improvement projects; • Project action schedules including interim milestones and feasible interim project milestone completion dates;
• Local budgeting, fee rate structure modifications and local resources to support interim milestones;
• Identification of internal and external sources of funding; • Identification of internal and external sources of funding; • Schedule for pursing and acquiring external planning, design and construction funding, as necessary; and
• Action resources, including interim milestones and schedule, for acquiring necessary staff resources (including consulting and contracting services), equipment, data systems and other non-monetary resources.

7.5.3. Implementation and Update of System Resiliency Actions The Enrollee shall implement its System Resiliency Actions immediately after System Resiliency Actions are identified and, at minimum:
• Incorporate its System Resiliency Actions into its Sewer System Management Plan during each 5-year Sewer System Management Plan update, and • I mmediately implement the System Resiliency Actions per corresponding schedule.

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The System Resiliency Actions incorporated into the Sewer System Management Plan must be reviewed by operation and maintenance personnel prior to the local governing board approval and Legally Responsible Official certification of the corresponding Sewer System Management Plan update.

An Enrollee that is a disadvantaged community shall incorporate and implement its identified System Resiliency Actions in a one-time Sewer System Management Plan update as specified in section 5.3.1 of this General Order.

8. I MPLEMENTATION OF UPDATED OPERATION AND MAINTENANCE PROGRAM The Sewer System Management Plan must include implementation of, at minimum, the following operation and maintenance activities and protocols for its sanitary sewer system:
• Continued implementation of routine system operation and maintenance that is effective in preventing system spills;
• Implementation of updated technologies, equipment, and practices for reducing and preventing spills;
• Remediation plans for roots, fats, oils, grease, rags, and flushable paper products causing blockages or other performance problems;
• Modified system operations and maintenance to address high-risk, high-priority system or program problem areas;
• Rehabilitation and replacement of critical infrastructure and system components; and • Stormwater management to prevent infrastructure failures directly and indirectly caused by storm events.

8.1. Routine Operation and Maintenance
The Operation and Maintenance Program must include and address the following:
• O ngoing implementation of routine preventative operations, maintenance and cleaning activities that are effective in preventing system spills; • C orresponding schedules and frequencies;
• U se of best available technologies, equipment, practices, and techniques; and • B udget needs (current discrepancies) to implement necessary routine operation and maintenance.

8.2. Modified Operation and Maintenance
The Operation and Maintenance Program must be modified to address the higher risk assets. The Program modifications must address modified frequencies, as necessary, to address problem system areas through:
• Modified inspection program;
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• Modified routine preventative operations, maintenance, and cleaning activities; • Acquisition of additional best-available technologies, equipment, practices, and techniques;
• Staffing, contractor, and training needs to implement Operation and Maintenance Program modifications; and
• Necessary budget to implement Operation and Maintenance Program modifications.

8.3. Operations and Maintenance Priorities
The Operation and Maintenance Program must prioritize:
• Enhanced operation and maintenance for high risk system areas; • Immediate mitigation of system blockage due to rags, wipes (and other non- flushable paper products), roots, fats, oils, and grease mitigation plan; and • Adaptive updates to proactively prevent system blockages and failures due to roots, fats, oils, and grease.

8.4. Rehabilitation and Replacement
The Operation and Maintenance Program must address necessary rehabilitation and/or replacement of system components through routine maintenance and/or prioritized operations and maintenance, as identified in the Enrollee’s System Resiliency Actions.

The Operation and Maintenance Program must, at minimum, include:
• A documented schedule for the rehabilitation and replacement of routine- maintenance and high-priority system components; and
• Identification of necessary additional funding needed to implement necessary rehabilitation and replacement of system components per documented schedule.

8.5 Stormwater Management and Erosion Control Plan
The Operation and Maintenance Plan must include stormwater management and erosion control measures to implement necessary routine maintenance that manages stormwater around sewer system assets, and minimizes soil erosion, flooding, and landslides that may potentially result in pipeline and other infrastructure failure.

9. IMPLEMENTATION OF CAPITAL IMPROVEMENT PROGRAM
The Sewer System Management Plan must include detailed procedures and corresponding implementation schedules for proposed capital improvement projects that will provide system resiliency and necessary dry and wet weather peak flow capacity to address:
• Region-specific and system-specific climate change;
• Service area population change;
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• C apacity assessment results; and
• Existing or potential failure of existing system infrastructure.

The Sewer System Management Plan must include a detailed implementation plan describing how existing and proposed resources will be utilized to implement capital improvement projects of the identified System Resiliency Actions.

9.1. Capital Improvement Program Implementation Resources The Sewer System Management Plan must include detailed implementation procedures describing how existing and proposed staff and budget resources will be utilized to implement the Enrollee’s Capital Improvement Program, and specific high-risk, high- priority capital improvement projects identified in the Enrollee’s System Resiliency Assessment. The procedures must, at minimum, addresses:
• Specific local budget accounts that will provide the necessary local resources; • Proposed local council/board budget approvals necessary to support address budget deficiencies;
• Identification of existing staff, contractor and budget resources; • How existing resources are allocated to various elements and projects of the Capital Improvement Program;
• Additional staff, contractor and budget resources needed for full implementation of the Capital Improvement Program;
• How the identified additional resources will be acquired, allocated and utilized for the various elements and projects of the Capital Improvement Program; • Identification of viable funding programs to pursue necessary project planning, design and construction funding.

9.2. Capital Improvement Project Schedules
The Sewer System Management Plan must include detailed implementation schedules for each high-priority capital improvement project identified in the Enrollee’s system Resiliency Actions, including, at minimum, the following proposed interim milestones:
• Development and submittal of application package for funding assistance; • Development of project planning, design, and construction documents for each project; and
• Construction and initiation of operations.

10. Record Keeping
The Sewer System Management Plan must provide protocol for a detailed record keeping system for the Enrollee to maintain records documenting, at minimum:

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• Identified high-risk, high-priority capital improvement projects; • Capital improvement program work-order history per location; • O perations and maintenance work-order history per location; • Data system records;
• I nspections;
• Spill response records for all spills;
• Spill response records for spills not caused by the Enrollee’s sanitary sewer system; and
• Training of staff and contractors.

11. LOCAL SEWER SYSTEM PROGRAM BUDGET AND RESOURCES
The Sewer System Management Plan must include a detailed description of the local resources dedicated to the sanitary sewer system and the local sewer system program.

The description of the local budget and resources must, at minimum, provide identification of budget sources for the following elements:
• Local resource allocations adequate for the operation, maintenance, repair and rehabilitation of its sanitary sewer system, and sewer system management program; • Local rate structure;
• A ccounting mechanisms and procedures that are generally accepted accounting practice;
• A uditing procedures to ensure an adequate measure of revenues and expenditures; and
• Financial and accounting program procedures compliant with applicable laws and regulations.

12. SPILL EMERGENCY RESPONSE PLAN
The Sewer System Management Plan must include a developed Spill Emergency Response Plan addressing all spills to waters of the State (including sewer system overflows and system exfiltration). The Enrollee shall implement an Emergency Response Plan that identifies standard operating procedures for responding to spills in a manner that reduces spill volumes and collects information for prevention of future spills. The Spill Emergency Response Plan must include, at minimum:
• Procedures to ensure compliance with notification, monitoring and reporting requirements of this General Order, the Water Code, other State law and regulations;
• Procedures to immediately notify necessary local officials; DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

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• Procedures to assure primary responders and regulatory agencies are notified of all spills in a timely manner;
• A strategy for effective training of sanitary sewer system operations and maintenance staff, local program support staff, and contractors; • A strategy to evaluate competency annually for collection systems staff and contractors (if applicable) covering all the requirements in this Order; • Updated procedures to assure immediate detection and response to spills; • Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities;
• Procedures to assure all reasonable steps are taken, and all available and feasible technologies, practices, and equipment, including mutual aid agreements established with other agencies or contractors, are used to: (1) ensure expedited containment, recovery, and discharge prevention to waters of the State, and (2) minimize or correct any adverse impact on the environment resulting from the spills, including accelerated water quality monitoring as may be necessary to determine the nature of short-term and long-term impacts of the discharge. • Procedures for inter-Agency coordination and collaboration among the Enrollee’s staff and staff of other utility agencies/departments in accordance with pre-planned coordination with storm drain agencies prior, during, and after a spill event; • Procedures to prevent or minimize spill reaching any drainage conveyance system, and prevent a discharge to a water of the State;
• A list of equipment used during an emergency response; • Procedures for post-spill assessment of response activities; • Procedures for documentation and reporting for all spill events; • Protocol for annual practice drills of the Emergency Response Plan including spill and discharge scenarios and staff competency assessments. • Procedures for annual review and assessment of the Emergency Response Plan and corresponding procedures in the Sewer System Management Plan.

13. SEWER PIPE BLOCKAGE CONTROL PROGRAM
The Sewer System Management Plan must evaluate its service area to determine a system-specific pipe blockage control program to address roots, fats, oils, grease, rags and flushable paper products. The Enrollee shall prepare and implement a source control program to reduce the amount of the pipe-blocking substances entering the sanitary sewer system. The Sewer System Management Plan must include, at minimum:
• An implementation plan and schedule for a public education outreach program that promotes proper disposal of pipe-blocking substances;
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• A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; • The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, record keeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance;
• An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning maintenance schedule for each section; • Development and implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above; and
• Development and implementation program staffing and training.

14. REQUIRED TRAINING
The Sewer System Management Plan must include a detailed description of the training resources (in-class, training materials, mentor shadowing, etc.) provided to technical, administrative staff, managerial staff, and contractors that have any role in the Enrollee’s compliance with this General Order. The training program must provide, at minimum, an assessment of program staff competency and modified training resources for staff and contractors to have the following required skills:
• Thorough understanding of the requirements of this General Order; • C ompetency to fulfill all the requirements of this General Order corresponding with staff position;
• Thorough understanding of Spill Emergency Response Procedures; • Skilled estimation of spill volume;
• Electronic CIWQS reporting skills; and
• Maintenance of existing levels of professional certifications, as applicable for compliance with this General Order.

15. LOCAL COMMUNITY AND INTERAGENCY COMMUNICATION
The Sewer System Management Plan must include communication procedures for the Enrollee to maintain routine communicate with its local governing board, the public, DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

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utility agencies/companies within and adjacent to service area, and satellite agencies on the development, implementation, and performance of its Sewer System Management Plan. The communication procedures must include public communication and outreach procedures for:
• The public to provide input to the Enrollee as program modifications are developed and implemented;
• The public to have timely information regarding past spills; • The public to have information on recent spills and discharges that resulted in closures to beaches or recreational areas, or that entered a drinking water reservoir; and a description of corrective actions that were taken in response to such spills or discharges.
• The public to have access to the Sewer System Management Plan; • The public to view local program audits;
• Privately-owners of laterals and adjacent sanitary sewer systems to be informed of local ordinances and private infrastructure maintenance responsibilities; and • Owners of satellite sewer systems to collaborate in joint source-control outreach efforts and sewer system improvement projects.

16. SEWER SYSTEM MANAGEMENT PLAN ADAPTIVE MANAGEMENT
The Sewer System Management Plan must include an Adaptive Management section to address the system(s) program modifications discovered from internal, state, and Regional Water Board audit findings, and detail all system and program modifications that are planned and have been incorporated within the Sewer System Management Plan. The Adaptive Management section must provide a detailed narrative of what the Enrollee has learned through conducting planning, system modifications, program modifications, and the corrective actions needed to prevent spills.

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ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING AND RECORDKEEPING

REQUIREMENTS
Table of Contents

1. Notification Requirements .......................................................................................... E1-2

1.1. Water Board Notification ................................................................................. E1-2

1.2. California Office of Emergency Services Notification ...................................... E1-2

2. Spill-Specific Monitoring Requirements ..................................................................... E1-3

2.1. Water Quality Monitoring Representation ....................................................... E1-3

2.2. Monitoring Equipment Calibration ................................................................... E1-4

2.3. Spill Volume Estimation................................................................................... E1-4

2.4. Spill Location and Spread ............................................................................... E1-4

2.5. Spill Travel Time to Receiving Water .............................................................. E1-5

2.6. Safety and Access Exceptions ........................................................................ E1-7

3. Reporting Requirements ............................................................................................ E1-7

3.1. Individual Spill Reporting Provisions ............................................................... E1-8

3.2. Report Certification Requirements .................................................................. E1-8

3.3. Individual Spill Reporting ................................................................................. E1-8

3.4. Monthly Reporting ......................................................................................... E1-12

3.5. Annual Report (Previously termed as Questionnaire in Order 2006-0003-DWQ) .. ..................................................................................................................... E1-14

3.6. Sewer System Management Plan Audit Reporting Requirement .................. E1-16

3.7. Sewer System Management Plan Reporting Requirements ......................... E1-16

4. Record Keeping Requirements ................................................................................ E1-16

4.1. Record Keeping Time Period ........................................................................ E1-17

4.2. Availability of Documents .............................................................................. E1-17

4.3. Spill Reports .................................................................................................. E1-17

4.4. Record Keeping per System-specific Reduced Reporting ............................ E1-17

4.5. Sewer System Telemetry Records ................................................................ E1-18

4.6. Sewer System Management Plan Implementation Records ......................... E1-18

4.7. Audit Records ................................................................................................ E1-18

4.8. Equipment Records ....................................................................................... E1-18

4.9. Work Orders .................................................................................................. E1-18

4.10. Applicable Regional Water Quality Control Board Basin Plan ....................... E1-18

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ATTACHMENT E1– NOTIFICATION, MONITORING, REPORTING AND RECORD-KEEPING

REQUIREMENTS
The notification, monitoring, reporting and recordkeeping requirements in this Attachment are pursuant to Water Code section 13267 and section 13383, and are an enforceable component of this General Order. Failure to comply with the notification, monitoring, reporting and recordkeeping requirements may subject the Enrollee to civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement.

Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Board to collect sanitary sewer spill information for each spill event and make this information available to the public. Sanitary sewer spill information for each spill event includes but is not limited to: Enrollee contact information for each spill event, spill cause, estimated spill volume and factors used for estimation, location, date, time, duration, amount discharged to a water of the State, response and corrective action(s) taken.

1. NOTIFICATION REQUIREMENTS

1.1. Water Board Notification
Within two (2) hours of the Enrollee’s knowledge of any spill, the Enrollee must notify the State Water Board through the CIWQS Spill Notification Portal.

1.2. California Office of Emergency Services Notification

1.2.1 Notification of Spills of 1000 Gallons or Greater For a spill with a discharge of 1000 gallons or greater to a water of the State (Water Code section 13271), the Enrollee shall notify the California Office of Emergency Services and obtain a California Office of Emergency Services Control Number as soon as possible but no later than two (2) hours after:
• The Enrollee has knowledge of the spill; and
• Notification can be provided without substantially impeding cleanup or other emergency measures.

1.2.2. Spill Notification Information
The Enrollee shall provide the following spill information to the California Office of Emergency Services before receiving a Control Number:
• Name and phone number of the person notifying California Office of Emergency Services;
• Estimated spill volume (gallons);
• Estimated spill rate from the system (gallons per minute); DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

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• Estimated discharge rate (gallons per minute) directly into a water of the United States or indirectly into a drainage conveyance system; • Spill incident description:
o Brief narrative of the spill event; and
o Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks.
• Name and phone number of contact person on-scene;
• Date and time Enrollee was informed of the spill event; • Name of responsible agency or private system/lateral owner causing the spill; • Spill cause or suspected cause (if known);
• Amount of spill contained;
• Name of receiving water body receiving or potentially receiving discharge; • Description of water body impact and/ or potential impact to beneficial uses.

1.2.3. Notification of Spill Report Updates
Following the initial notification to the California Office of Emergency Services and until such time that an Enrollee certifies the spill report in the CIWQS Online Spill Database, the Enrollee shall provide updates to the California Office of Emergency Services regarding substantial changes to:
• Estimated spill volume (increase or decrease in gallons initially estimated); • Estimated discharge volume discharged (increase or decrease in gallons initially estimated); and
• Additional impact(s) to the receiving water(s) and beneficial uses.

2. SPILL-SPECIFIC MONITORING REQUIREMENTS
For Category 1 Spills, the Enrollee shall develop and implement monitoring, water quality sampling, and impact analysis requirements as specified in sections 2 in its entirety, and section 3 of this Attachment, for assessment and reporting of all impacts of the spill and impacts on waters of the United States.

For Category 2 through 4 Spills, the Enrollee shall develop and implement monitoring, analysis requirements as specified in sections 2.2. through 2.5, and section 3 of this Attachment, for assessment and reporting of all spill impacts, and, as applicable, impacts on the receiving water and beneficial uses.

2.1. Water Quality Monitoring Representation
All samples and measurements collected for monitoring must be representative of the monitored activity (40 Code of Federal Regulations section 122.41(j)(1)).

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2.1.2 Sufficiently Sensitive Methods
Sampling analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 for the sample analysis of pollutants. For the purposes of this General Order, a method is sufficiently sensitive when the lowest method minimum level of the analytical methods approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.

2.1.3. Environmental Laboratory Accreditation Program-certified Laboratories c

2.2. Monitoring Equipment Calibration
Monitoring and sampling instruments and devices used to implement the requirements of this General Order must be properly maintained and calibrated. The Enrollee must maintain records documenting the maintenance and calibration of instruments and devices to ensure continued accuracy.

2.3. Spill Volume Estimation
The Enrollee shall estimate spill volumes using updated volume estimation observatory factors, calculations, and documentation for electronic reporting. The Enrollee shall employ updated visual standards and field calculations to assess the approximate spill magnitude. The Enrollee shall update its notification and reporting of estimated spill volume (which includes spill volume recovered) as further information is gathered during and after a spill event.

2.4. Spill Location and Spread
The Enrollee shall monitor the spread of the spill by gathering:
• G lobal positioning system (GPS) coordinates of:
o T he system location where spill originated;
o At minimum, three (3) locations at edge of spill that depict furthest geographic spread of spill; and
o The location(s) of discharge into a water of the State, as applicable; • P hotographic evidence documenting critical spill locations, including origination point, drainage conveyance system entry locations, largest volumes, discharge to receiving waters, and boundaries of spill spread, throughout the entire duration of the spill until completion of clean up.

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2.5. S pill Travel Time to Receiving Water
In addition to estimating spill volume, the Enrollee shall estimate spill travel time to the water of the State. For Category 1 spills into a drainage conveyance system, the Enrollee must estimate the spill travel time from the point of entry into the drainage conveyance system to the point of discharge into the water of the United States.

2.5.1. Receiving Water Sampling Location(s)
The Enrollee shall collect a minimum of three (3) receiving water samples and one sewage sample, per day at the following discharge and receiving water locations to capture the impact of sewage discharge to a receiving surface water. For multiple-day spills, the Enrollee shall collect the set of samples each day, for the duration of the spill.

Sampling Location Sampling
Location Name Sampling Location Description
DCS: Sewage prior to directly entering receiving surface water, or prior to entering a drainage conveyance system that drains to a receiving surface water RSW: Receiving surface water
n: Number indicating more than one receiving surface water U: Upstream
D: Downstream
DCS*: Drainage conveyance system*
*Upstream Drainage
Conveyance System
Monitoring Location*
DCS-001U
through
DCS-00nU
A point upstream of the point of
discharge, to capture drainage
conveyance system flow absent of
sewage discharge impacts.
*Sewage prior to entering
drainage conveyance
system*
DCS-001 (and
DCS-00n
thereafter)
A point where a representative sample
of the sewage is accessible to be
sampled prior to entering into a
drainage system.

Receiving water
location(s) receiving
sewage discharge
RSW-001
(and RSW-00n
thereafter)
A point where a representative sample
of the receiving water is collected at
the initial point where the sewage
discharges into the receiving surface
water.

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Sampling Location Sampling
Location Name Sampling Location Description
Sewage prior to entering
receiving water
DIS-001 (and
DIS-00n
thereafter)
A point where a representative sample
of the sewage is accessible to be
sampled at the initial point of discharge
into the receiving surface water, prior
to entering the receiving water.

If sewage is discharged into a
receiving water via a drainage
conveyance system, a point where a
representative sample of the drainage
conveyance system discharge is
accessible to be sampled at the initial
point of discharge.

Upstream Receiving
Water Monitoring
Location1
RSW-001U
through
RSW-00nU
A point upstream of the point of
sewage discharge (including point of
drainage conveyance system
discharge (as applicable)), to capture
ambient conditions absent of sewage
discharge impacts.

Downstream Receiving
Water Monitoring
Location1
RSW-001D
through
RSW-00nD
A point downstream of the point of
sewage discharge (including point of
drainage conveyance system
discharge (as applicable)), where the
spill material is fully mixed with the
receiving water, and upstream of
additional discharges/inputs into the
receiving water from other sources of
pollutants.
1 The Enrollee must use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream water body banks, and size of visible sewage plume.

2.5.2. Water Quality Sampling
For all spills that discharge into a water of the State, the Enrollee shall conduct • S pill volume estimation using updated estimating standards and field calculations to estimate approximate spill volume discharged into the receiving water. • Visual observations for:
o Waterbody bank erosion,
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o Sediment loading,
o Floating particulates,
o G rease and oil;
o Discoloration of the receiving water;
• Field sampling of:
o pH;
o Turbidity,
o Temperature;
o Total chlorine residual, and
o Dissolved oxygen.
• A dditional sampling required by the applicable Regional Water Quality Control Board Executive Officer.

For all spills with a field-estimated volume of 50,000 gallons or more discharged or potentially discharged to waters of the United States, The Enrollee shall conduct water quality sampling of the receiving water(s) for the following constituents, as soon as possible, but no later than 12 hours of the Enrollee’s knowledge of potential discharge to a water of the United States:
• Sampling and laboratory analysis of:
o Ammonia;
o 5- day biochemical oxygen demand @ 20 degrees Celsius (BOD5), and o Bacterial indicator(s), including total coliform bacteria, fecal coliform bacteria (or E-coli), and/or enterococcus as specified in, and sufficient to determine compliance with the applicable Basin Plan water quality objectives.

Dependent on the receiving water(s), sampling of bacterial indicators shall be sufficient to determine post-spill (after the spill) compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.

2.6. Safety and Access Exceptions
If the Enrollee encounters access restrictions or unsafe conditions that prevents its compliance with spill response requirements or monitoring requirements in this General Order, the Enrollee shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.

3. REPORTING REQUIREMENTS
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All reporting required in this General Order is electronic reporting to the State Water Board, California Integrated Water Quality System (CIWQS) unless specified otherwise in this General Order.

3.1. Individual Spill Reporting Provisions

3.1.1. Report for Individual Spill Events
The Enrollee shall electronically submit one spill report for each individual spill in the CIWQS Online Spill Database. If one spill event results in multiple appearance locations in a sanitary sewer system, the Enrollee shall complete one spill report containing information for the multiple appearance locations:

For each spill event, the Enrollee shall report:
• Detailed description of cause of spill;
• A ll applicable monitoring required in section 2 of this Attachment; • All assumptions and calculations used to estimate spill volumes; and • L ocation of all spill appearance points closest to the failure point, blockage, or location of the flow condition that caused the spill.

3.1.2. Homeland Security Act
The Enrollee shall report any information that is protected by the Homeland Security Act, by email to [email protected], with a brief explanation of the protection provided by the Act for the subject report to be protected from unauthorized disclosure and/or public access, and for official Water Board regulatory purposes only.

3.2. Report Certification Requirements

3.2.1 Certified Reporting
All information required to be electronically reported into CIWQS Online Spill Database must be certified by the Legally Responsible Official previously established to certify reports, as required in section 5.5 of this General Order.

Upon spill report certification, the CIWQS Online Spill Database will issue a final spill identification (ID) number to the Enrollee.

3.2.2 Draft Data Entry
Electronic entry of draft spill information into the CIWQS Online Spill Database may solely be conducted by a Data Submitter(s) previously designated by the Legal Responsible Official, as required in section 5.6 of this General Order.

3.3. Individual Spill Reporting

3.3.1. Draft Category 1 and Draft Category 2 Spill Report DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

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Within three (3) business days of the Enrollee’s knowledge of a Category 1 and Category 2 spill, the Enrollee shall submit a Draft Spill Report to the State Water Board.

The draft Spill Report must, at minimum, include the following items:
• C ontact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
• Spill location description and GPS coordinates of known geographical spill boundaries;
• Whether the spill developed into a direct or indirect (via a drainage conveyance system) discharge into:
o A water of the United States for a Category 1 spill; or o A water of the State that is not a water of the United States, for a Category 2 spill.
• Description of municipal separate storm sewer system or other drainage conveyance system transporting the spill, as applicable;
• Description of immediate spill containment and cleanup efforts; • Estimate of the spill volume;
• Description and GPS coordinates of all discharge point(s), as applicable; • Estimate of the spill volume that discharged to a water of the, or volume that was not recovered from a drainage conveyance system;
• Estimate of the spill volume recovered;
• Spill appearance point(s):
o Number of appearance points;
o Asset(s) in which spill appeared;
o GPS coordinates of each spill appearance point or attach a sketch to illustrate the geographic location(s) of each spill appearance point; and o Description and location of spill appearance location(s). If a single sanitary sewer system failure results in multiple spill appearance locations, each appearance point must be described.
• Estimate of the spill start date and time;
• Date and time the Enrollee was notified of, or self-discovered, the spill event; • Estimate of the operator arrival time; and
• For spills greater than or equal to 1000 gallons, include at minimum:
o The dat e and time the California Office of Emergency Services was called; and o The California Office of Emergency Services control number.

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3.3.2. Certified Category 1 Spill Report
Within 15 calendar days of the spill end date, the Enrollee shall report a Certified Category 1 Spill Report addressing all reporting requirements in sections 3.1 through

3.3.1 above, and the following items:
• All information provided in Draft Category 1 Spill Report, with verification, or necessary modification based on subsequently acquired information after submittal of draft report;
• Description of the spill event destination(s) and GPS coordinates of the furthest reaches of the spill;
• Estimate of the spill end date and time;
• Spill cause(s) (for example, root intrusion, grease deposition, etc.); • System failure location (for example, main, lateral, pump station, etc.); • The association of the spill with a storm event, if applicable; • Description of how the volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered); and o The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time. • Description of spill corrective actions, including at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable; and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
• Adjusted schedule/method of preventive maintenance;
• Planned rehabilitation or replacement of sanitary sewer asset; • Inspected, repaired asset(s), or replaced defective asset(s); • Capital improvements;
• Documentation verifying immediately implemented system modifications and operating/maintenance modifications;
• Description of spill response activities
• Spill response completion date; and
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• O ngoing investigation efforts, and expected completion date of investigation, to determine the full cause of spill.
• Detailed narrative of investigation and investigation findings of cause of spill; • Name and type of water body(s) impacted;
• Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill:
o Responsible entity for closing/restricting use of water body; and o Number of days closed/restricted as a result of the spill. • Visual inspection of water body, narrative description, and photographs of impacted water body(s); and
• W ater quality sample analysis results.

3.3.3. Technical Report
For any spill with a net volume of 50,000 gallons or greater discharged into a water of the State, within 45 calendar days of the spill end date, the Enrollee shall submit a Spill Technical Report as an attachment to the CIWQS Certified Spill Report. The Technical Report, at minimum, must include the following information:
• Spill Causes and Circumstances, including at minimum:
o Complete and detailed explanation of how and when the spill was discovered; o Photographic evidence must document the extent of the spill, including but not limited to spill origin, spill flow path, drainage conveyance system entrance and exit, receiving water, field crew response operations, and reveal site conditions after field crew spill response operations have been completed;
o Diagram showing the spill failure point, appearance point(s), and ultimate destinations;
o Detailed description of the methodology and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; o Detailed description of the spill cause(s);
o Copy of original field crew records used to document the spill; and o Historical maintenance records for the failure location. • Enrollee’s response to spill:
o Chronological narrative description of all actions taken by the Enrollee to terminate the spill;
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o Explanation of how the Sewer System Management Plan Overflow Emergency Response Plan was implemented to respond to and mitigate the spill; and
o Final corrective action(s) completed and/or planned to be completed including a schedule for actions not yet completed.
• Water Quality Monitoring, including at minimum:
o List of pollutant and parameters monitored, sampled and analyzed; as required in section 2.5.2 of this Attachment;
o R egulatory agencies receiving sample results (if applicable). If no samples were collected, select either “no water quality samples collected” or “not applicable to this spill”, and provide a detailed narrative for the reason; o Description of all water quality sampling activities conducted including analytical results and evaluation of the results; and
o Detailed location map illustrating all water quality sampling points and photographs documenting the water quality sampling points. • Impact(s) of the spill including at minimum:
o Name and contact information of the responsible person(s) conducting impact assessment; and
o Description of impact assessment to evaluate short- and long-term impact(s) to beneficial uses of the surface water.
• Financial Information, including at minimum:
o Comprehensive Annual Financial Report information:
• Current assets and liabilities; and
• Operating revenue and expenses.

3.3.4. Amended Spill Reports
The Enrollee shall update or add additional information to a certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the CIWQS Spill Database. The Enrollee shall certify the amended report.

After 90 days, the Enrollee shall contact the State Water Board at [email protected]
to request to amend a Spill Report. The Legally
Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.

3.4. Monthly Reporting

3.4.1. Category 2, Category 3, and Category 4 Certified Spill Report DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

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Within the first day of the second month from the spill end date, the Enrollee shall report a Certified Spill Report for all Category 2, Category 3 and Category 4 spills addressing all reporting requirements in sections 3.1 through 3.3.1 above, and the following items:
• All information provided in Draft Category 1 Spill Report, with verification, or necessary modification based on subsequently acquired information after submittal of draft report;
• Description of the spill event destination(s) and GPS coordinates of the furthest reaches of the spill;
• Estimate of the spill end date and time;
• Spill cause(s) (for example, root intrusion, grease deposition, etc.); • System failure location (for example, main, lateral, pump station, etc.); • The association of the spill with a storm event, if applicable; • Description of how the volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered); and o The methodology and type of data relied upon to estimate the spill start time, on- going spill rate at time of arrival (if applicable), and the spill end time. • Description of spill corrective actions, including at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable; and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
• Adjusted schedule/method of preventive maintenance;
• Planned rehabilitation or replacement of sanitary sewer asset; • Inspected, repaired asset(s), or replaced defective asset(s); • Capital improvements;
• Documentation verifying immediately implemented system modifications and operating/maintenance modifications;
• Description of spill response activities
• Spill response completion date; and
• Ongoing investigation efforts, and expected completion date of investigation, to determine the full cause of spill.

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• Detailed narrative of investigation and investigation findings of cause of spill; • Name and type of water body(s) impacted;
• Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill:
o Responsible entity for closing/restricting use of water body; and o Number of days closed/restricted as a result of the spill. • Visual inspection of water body, narrative description, and photographs of impacted water body(s); and
• Water quality sample analysis results.

3.4.2. Monthly “No-Spills” Certification
If no spills occur during a calendar month, the Enrollee shall certify that no spills occurred during a specified calendar month, within the first 10 days of the subsequent calendar month.

If a spill starts in one calendar month and ends in a subsequent calendar month, and the Enrollee has no further spills in the subsequent calendar month, the Enrollee shall certify “no-spills” for the subsequent calendar month.

If the Enrollee has no spills from its systems during a calendar month, but the Enrollee notified the Regional Water Board of a spill from a private lateral or a private system, the Enrollee shall certify “no-spills” for that calendar month.

3.5. Annual Report (Previously termed as Questionnaire in Order 2006-0003-DWQ) By February 1 of each year, the Enrollee shall submit a certified Annual Report providing the following system-specific updates regarding its Sewer System Management Plan implementation and compliance with this General Order. Each Annual Report must address updates to the previous calendar year. The updated Annual Report content, as listed below, must be entered directly in CIWQS:
• Updated sewer system service area boundaries and system service area (square miles);
• Updated population served;
• Current annual system operation and maintenance budget; • Current annual system capital expenditure budget;
• Number of system operation and maintenance staff:
o Entry level (less than two years of experience);
o Journey level (greater than two years of experience); o Supervisory level; and
o Managerial level.

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• Number certification title of the above system operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA) or California State University Sacramento - Office of Water Programs, with:
o Corresponding number of various certified collection system operator grade levels (Grade I, II, III, IV, and V).
• Legally Responsible Official’s active Professional Engineer license number or Certified Collection System Operator certification number; • Updated system information:
o Miles of system gravity and force mains;
o Number of upper and lower service laterals connected to system (see definition of laterals in Attachment A);
o Estimated number of upper and lower laterals owned and/or operated/maintained by the Enrollee;
o Portion of laterals that is Enrollee’s responsibility; o Average age the major components of system infrastructure; o Number and age of pump stations; and
o Estimated total miles of the system pipeline not accessible for maintenance. • Estimated sewer system flow characteristics;
• Name and location of the treatment plant(s) receiving sanitary sewer system’s waste;
• Name of satellite sewer system tributaries;
• Number of gravity sewer above or underground crossings of water bodies throughout system;
• Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system;
• Number of siphons used to convey waste throughout the sewer system; • Miles of sewer system cleaned;
• Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods);
• System Performance Evaluation as specified in section 5.10 of this General Order; • Description of methodology(ies) and type of data relied upon for estimations of the spill volume discharged and recovered;
• Major spill causes (for example, root intrusion, grease deposition); DRAFT SANITARY SEWER SYSTEMS GENERAL ORDER 202X-XXXX-DWQ

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• System infrastructure failure points (for example, main, pump station, lateral, etc.); and
• O ngoing spill investigations.

3.6. Sewer System Management Plan Audit Reporting Requirement The Enrollee shall submit its certified Sewer System Management Plan Audit and other pertinent audit information, in accordance with section 5.11 of this General Order, in CIWQS by March 1 of the calendar year after the end of the 2-year audit period.

If a Sewer System Management Plan Audit is not conducted as required, the Enrollee shall:
• U pdate CIWQS and select the justification for not conducting the Audit; and • Notify its corresponding Regional Water Quality Control Board (see Attachment F) of the justification for the lapsed requirements.

The Enrollee’s reporting of a justification for not conducting a timely Audit does not justify non-compliance with this Order. The Enrollee shall:
• S ubmit the late Audit as required in this General Order; and • Comply with subsequent Audit requirements and due dates corresponding with the original audit cycle.

3.7. Sewer System Management Plan Reporting Requirements Within every five (5) years from the date of its first submitted Sewer System Management Plan, the Enrollee must upload an updated, local Board-approved and certified Sewer System Management Plan to CIWQS. If electronic document format or size capacity prevents the electronic upload of the Plan, the Enrollee must report an electronic link to its Sewer System Management Plan posted on its own website.

For New Enrollees: Within nine (9) months of its Application for Enrollment Approval date, a new Enrollee shall submit a local Board-approved and certified Sewer System Management Plan to CIWQS. If electronic document format or size capacity prevents the electronic upload of the Plan, the Enrollee must provide an electronic link to its Sewer System Management Plan posted on its own website. The due date for subsequent 5-year Plan updates, is five (5) years from the first submittal due date of the new Enrollee’s first Sewer System Management Plan.

4. RECORD KEEPING REQUIREMENTS
The Enrollee shall maintain records to document compliance with all provisions of this General Order, and previous Order 2006-0003-DWQ as applicable, for each sanitary sewer system owned, including any required records generated by an Enrollee’s contractor(s).

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4.1. Record Keeping Time Period
The Enrollee shall maintain records listed in this Attachment, and records collected for compliance with this Order, and records collected in accordance with previous Order 2006-0003-DWQ, for a minimum of five (5) years.

4.2. Availability of Documents
The Enrollee shall make the records required in this General Order readily available, either electronic or hard copies, for review by Water Board staff during onsite inspections or through an information request.

4.3. Spill Reports
The Enrollee shall maintain records for each of the following spill-related events:
• Spill event complaint, including but not limited to records documenting how the Enrollee responded to all notifications of possible or actual spills, during and after business hours, including complaints not resulting in spills. Each complaint record must, at a minimum, include the following information:
o Date, time, and method of notification;
o Date and time the complainant first noticed the spill; o Narrative description of the complaint, including any information the caller provided on if the spill has reached surface waters or a drainage conveyance system;
o Complainant’s contact information unless reported anonymously; and o Final resolution of the complaint.
• Records documenting the steps and/or remedial action(s) undertaken by the Enrollee, using all available information, to comply with this General Order, and previous Order 2006-0003-DWQ as applicable;
• Records documenting how estimate(s) of volume(s) and, if applicable, volume(s) of spill recovered were calculated;
• All California Office of Emergency Services notification records, as applicable; and • Records, in accordance with the Monitoring Requirements, to document water quality monitoring for spills in which a net volume of 50,000 gallons or greater reached a surface water.

4.4. Record Keeping per System-specific Reduced Reporting An Enrollee that receives Deputy Director approval of its Reduced Reporting Request per section 5.20 of this General Order (System Specific Reduced Reporting) must maintain records of all Category 4 spill information in accordance with the corresponding Reduced Reporting Request Approval.

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4.5. Sewer System Telemetry Records
The Enrollee shall maintain the following sewer system telemetry records if used to document compliance with this General Order, and previous Order 2006-0003-DWQ as applicable, including spill volume estimates:
• Supervisory control and data acquisition (SCADA) system(s); • Alarm system(s);
• Flow monitoring device(s) or other instrument(s) used to estimate wastewater levels, flow rates, and/or volumes;
• Computerized maintenance management system records; and • Asset management-related records.

4.6. Sewer System Management Plan Implementation Records The Enrollee shall maintain records documenting the Enrollee’s implementation of its Sewer System Management Plan, including critical documents to support its Sewer System Management Plan audits, corrections, modifications and updates to the Sewer System Management Plan.

4.7. Audit Records
The Enrollee shall maintain, at minimum, the following records pertaining to its Sewer System Management Plan audits, and other local sewer system program audits:
• Completed audit documents and findings;
• Name and contact information of staff and/or consultants that conducted or involved in the audit;
• Follow-up actions based on audit findings; and
• Financial-related records pertaining to Audit findings.

4.8. Equipment Records
The Enrollee shall maintain a log of all owned and leased sewer system cleaning, operational, maintenance, construction, and rehabilitation equipment.

4.9. Work Orders
The Enrollee shall maintain record of work order for capital improvement projects and operations and maintenance projects.

4.10. Applicable Regional Water Quality Control Board Basin Plan The Enrollee shall keep a copy of the most recent applicable Basin Plan pertaining to all potential receiving waters (surface waters and groundwater) of potential system spills.

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ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, MONITORING, REPORTING AND REPORTING REQUIREMENTS February 2021
E2 - 1
ATTACHMENT E2 – SUMMARY OF NOTIFICATION, MONITORING, REPORTING AND

RECORD KEEPING REQUIREMENTS PER SPILL CATEGORIES
This Attachment provides a summary of notification, monitoring, reporting and recordkeeping requirements, by spill category as defined in section 5 (Specifications) and Attachment E1 of this General Order, for quick reference purposes only. The content in this Attachment is summarized from the detailed reporting requirements in Attachment E1 and provided for summary purposes only.

Table of Contents
Table E2-1 Spill Category 1 .................................................................................................. E2-2 Table E2-2 Spill Category 2 .................................................................................................. E2-4 Table E2-3 Spill Category 3 and Category 4 ........................................................................ E2-5 Table E2-4 Private Lateral or Private System Spills ............................................................. E2-6 Table E2-5 Category 4 Spills with Approved System-Specific Reduced Reporting .............. E2-7

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Table E2-1
Spill Category 1: Spills to Waters of the United States Spill
Requirement Due Method
Notification
Within two (2) hours of the Enrollee’s
knowledge of a Category 1 spill
discharging or threatening to discharge
to a water of the United States:
1) For Category 1 spills of 1000 gallons
or greater, notify California Office of
Emergency Services and obtain a
notification control number; and/or
2) For all Category 1 spills, notify the
State Water Board through the
CIWQS spill notification portal.
1) California Office of Emergency
Services at: (800) 852-7550
2) https://ciwqs.waterboards.ca.gov
in accordance with section 1.1
(Water Board Notifications) of
Attachment E1.

Monitoring
• Conduct water quality monitoring
• Conduct water quality sampling within
12 hours of initial notification of a
Category 1 spill of 50,000 gallons or
greater to a water of the United
States.
• Conduct Spill Volume Monitoring
In accordance with sections 2.1
through 2.3, and section 3 of
Attachment E1.

Reporting
of
Category 1
Spills
• Submit Draft Spill Report within
three (3) business days of having
knowledge of the spill.
• Submit Certified Spill Report within
15 calendar days of the spill end
date.
• Submit Technical Report within 45
calendar days after the spill end
date for a Category 1 spill in which
50,000 gallons or greater
discharged to a water of the United
States.
• Submit Amended Spill Reports
within 90 calendar days after the
spill end date.

In accordance with section 3.3
and section 3.5 (Individual Spill
Report and Annual Report) of
Attachment E1.

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Table E2-1
Spill Category 1: Spills to Waters of the United States Spill
Requirement Due Method
Record
Keeping
Immediately and made available to State
and/or Regional Water Board staff upon
request.

In accordance with section 4
(Record Keeping Requirements)
of Attachment E1.

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Table E2-2
Spill Category 2: Spills of 1000 Gallons or Greater That Are Not Category 1 Spills Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s
knowledge of a spill discharging or
threatening to discharge to a water of
the State:
• Notify California Office of Emergency
Services and obtain a notification
control number; and/or
• N otify the State Water Board
through the CIWQS spill notification
portal.

California Office of Emergency
Services at: (800) 852-7550
CIWQS spill notification portal:
https://ciwqs.waterboards.ca.gov
in accordance with section 1.1
(Water Board Notifications) of
Attachment E1 and Regional
Water Board contact information
in Attachment F of this Order.

Monitoring
• Conduct monitoring within 12 hours
of initial notification of spill to a water
of the State.

In accordance with sections 2.1
through 2.3, and section 3 of
Attachment E1.

Reporting
of
Category 2
Spills
• Draft Spill Report: Within three (3)
business days of having knowledge
of the spill.
• Within the first day of the second
month from the spill end date, submit
Monthly Certified Spill Report, as
applicable.
• Submit Amended Spill Reports
within 90 calendar days after the
spill end date,
In accordance with
section 3.3.1. (Draft Spill
Report), and section 3.4
(Monthly Report) of Attachment
E1.

Record
Keeping
Immediately and made available to
State and/or Regional Water Board staff
upon request.

In accordance with section 4
(Record Keeping Requirements)
of Attachment E1.

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Table E2-3
Spill Category 3 and Category 4: Spills less than 1000 Gallons and Not Category 1 Spills Spill
Requirements Due Method
Notification Notify the State Water Board through the
CIWQS spill notification portal https://ciwqs.waterboards.ca.gov Monitoring Spill Volume Observatory Monitoring
In accordance with sections 2.2
through 2.3, and section 3 of
Attachment E1.

Reporting
of
Category 3
and
Category 4
Spill Reports
• Within the first day of the second
month from the spill end date, submit
Monthly Certified Spill Report, as
applicable
• Submit Amended Spill Reports within
90 calendar days after the spill end
date
In accordance with
section 3.4 (Monthly Report) of
Attachment E1.

Record
Keeping
Immediately and made available to State
and/or Regional Water Board staff upon
request
In accordance with section 4
(Record Keeping Requirements)
of Attachment E1.

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Table E2-4
Private Lateral or Private System Spills
(Non-Enrollee Ownership or Responsibility) per section 5.11.3. and 5.11.4. of this General Order
Spill
Requirements Due Method
Notification
Within two (2) hours of becoming aware
of a Private Lateral/System Waste Spill,
the Enrollee shall report all private
lateral/system waste spills that:
• Are equal or greater than 1000
gallons, or
• Result in a discharge to a water of the
United States, or
• Flow into a municipal separate storm
sewer system or other drainage
conveyance system, that is not fully
captured, and discharges to a water
of the United States.

Notify Applicable Regional
Water Quality Control Board
(See Attachment F for contact
information)
Voluntary
Notification
and
Voluntary
Reporting
• Voluntary notification to the California
Office of Emergency Services for
spills of 1000 gallons or greater
• Voluntary Reporting to the CIWQS
• California Office of
Emergency Services at:
(800) 852-7550 (See
section 5.16 of this General
Order)
• CIWQS Database
Homepage Link (See
section 5.15 and 5.16 of
this General Order)
Monitoring Not Applicable
Reporting Not Applicable
Record
Keeping Not Applicable

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Table E2-5
Category 4 Spills with Approved System-Specific Reduced Reporting per section 5.7 of this General Order
Spill
Requirements Due Method
Notification
Voluntary Notification of Spills from
Privately-Owned Laterals and/or Systems
to the California Office of Emergency
Services
California Office of Emergency
Services at: (800) 852-7550
Monitoring Spill and Discharge Volume Observatory
Monitoring
In accordance with sections

2.2 through 2.3, and section 3.
of Attachment E1.

Reporting Submit all spill information in Annual
Report
In accordance with section 3.5
of Attachment E1.

Record
Keeping
Immediately and made available to State
and/or Regional Water Board staff upon
request
In accordance with:
• S ection 4 (Record
Keeping Requirements) of
Attachment E1, and
• Deputy Director System-
specific Reduced
Reporting Approval Letter.

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ATTACHMENT F – REGIONAL WATER QUALITY CONTROL BOARD CONTACT INFORMATION February 2021
F - 1
ATTACHMENT F – REGIONAL WATER QUALITY CONTROL BOARD CONTACT

INFORMATION
This Attachment provides a map, list of counties and contact information to assist Enrollees in identifying the corresponding Regional Water Quality Control Board office, for all Regional Water Board notification requirements in this General Order.

Region 1 -- North Coast Regional Water Quality Control Board:

Del Norte, Glenn, Humboldt, Lake, Marin, Mendocino, Modoc, Siskiyou, Sonoma, and Trinity counties.

[email protected] or (707) 576-2220
Region 2 -- San Francisco Regional Water Quality Control Board:

Alameda, Contra Costa, San Francisco, Santa Clara (north of Morgan Hill), San Mateo, Marin, Sonoma, Napa, Solano counties.

[email protected] or (510) 622-2300
Region 3 -- Central Coast Regional Water Quality Control Board:

Santa Clara (south of Morgan Hill), San Mateo (southern portion), Santa Cruz, San Benito, Monterey, Kern (small portions), San Luis Obispo, Santa Barbara, Ventura (northern portion) counties.
[email protected] or (805) 549-3147
Region 4 -- Los Angeles Regional Water Quality Control Board:

Los Angeles, Ventura counties, (small portions of Kern and Santa Barbara counties).

[email protected] or (213) 576-6600

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ATTACHMENT F – REGIONAL WATER QUALITY CONTROL BOARD CONTACT INFORMATION February 2021
F - 2
Region 5 -- Central Valley Regional Water Quality Control Board:

Rancho Cordova (Sacramento) Office: Colusa, Lake, Sutter, Yuba, Sierra, Nevada, Placer, Yolo, Napa, (N. East), Solano (West), Sacramento, El Dorado, Amador, Calaveras, San Joaquin, Contra Costa (East), Stanislaus, Tuolumne counties.

[email protected] or (916) 464-3291 Fresno Office: Fresno, Kern, Kings, Madera, Mariposa, Merced, and Tulare counties, and small portions of San Benito and San Luis Obispo counties.

[email protected] or (559) 445-5116 Redding Office: Butte, Glen, Lassen, Modoc, Plumas, Shasta, Siskiyou, and Tehama Counties.

[email protected] or (530) 224-4845 Region 6 -- Lahontan Regional Water Quality Control Board:

Lake Tahoe Office: Modoc (East), Lassen (East side and Eagle Lake), Sierra, Nevada, Placer, El Dorado counties.

[email protected] or (530) 542-5400
Victorville Office: Alpine, Mono, Inyo, Kern (East), San Bernardino, Los Angeles (N/E corner) counties.

[email protected] or (760) 241-6583
Region 7 -- Colorado River Regional Water Quality Control Board:

Imperial county and portions of San Bernardino, Riverside, San Diego counties.

[email protected] or (760) 346-7491
Region 8 -- Santa Ana Regional Water Quality Control Board:

Orange, Riverside, San Bernardino counties.

[email protected] or (951) 782-4130
Region 9 -- San Diego Regional Water Quality Control Board:

San Diego county and portions of Orange and Riverside counties.

[email protected] or (619) 516-1990

End of Order 202X-XXXX-DWQ
Prepared for:

City of Gardena Public Works Department
PROPOSAL | September 2021
SEWER

MASTER PLAN
2021

REQUIRED INFORMATION

IDENTIFICATION OF FIRM
Carollo Engineers, Inc.
707 Wilshire Boulevard, Suite 3920
Los Angeles, CA 90017
P: 213-489-1587

LEGAL BUSINESS STATUS
Carollo is a Corporation.

MINORITY STATUS
Carollo is an Other Business
Enterprise (OBE).

FIRM OWNERSHIP
Carollo is a privately held Delaware
corporation solely owned by 50
shareholders who are all full-time
employees of the firm. A select
group of shareholders forms the
Board of Directors and they govern
the company.

YEARS IN BUSINESS
Carollo was founded in 1933 and
has been operating for 88 years.
30024.GDN001 | Gardena-SewerMP-Prop0921
707 Wilshire Boulevard, Suite 3920, Los Angeles, California 90017 P . 213.489.1587 F . 213.572.0361
September 20, 2021
Jun De Castro, Associate Engineer
City of Gardena
Department of Public Works Engineering Division
1717 West 162nd Street
Gardena, CA 90247
Subject: Proposal for the Sewer Master Plan 2021
Dear Mr. De Castro:

The Sewer Master Plan 2021 project will provide the City of Gardena (City) with strategic guidance for reliable and cost-effective wastewater service through ultimate build-out conditions. As demonstrated in our proposal, Carollo brings the depth and breadth of experience that is a direct match to your project needs. We can meet your schedule and our approach provides the following benefits:

Success Delivered Through Proven Project Leadership. Our team has proven their ability to develop dozens of master plans and condition assessment that not only meet our clients’ needs, but develop creative, cost-effective solutions that address challenges similar to your own. Our team, led by Ryan Orgill and Inge Wiersema, has collectively completed more than 300 master plans and hydraulic modeling projects, several in the local region, including for the Cities of Torrance and Chino Hills.

Confidence Built Upon a Customized Project Approach. We have developed an approach that tailors our wastewater modeling and condition assessment expertise to your specific needs. Our modeling approach focuses on robust flow monitoring, model accuracy, and the development of creative solutions to utilize available system capacity and minimize capital improvement costs. In addition, we will efficiently perform CCTV and manhole inspection of your sewer system and integrate proposed recommendations into a phased replacement plan that meets your budget. Results from field condition assessment will also be incorporated into the replacement planning so that the City has a guide to address aging infrastructure.

Creative Solutions focused on Redundancy and Optimization. We pride ourselves in developing creative solutions that help our clients provide redundancy and optimization to system operations. We are focused on helping system operators mitigate risk, and plan for the unknown. We look forward to the opportunity to provide similar solutions to your City.

Carollo has reviewed the City’s contract and have minor comments that we would like to discuss upon selection. If you have any questions about this proposal, please contact Ryan Orgill at 559-284-5451 or [email protected].

Sincerely,
CAROLLO ENGINEERS, INC.

Inge Wiersema, PE, ENV SP Ryan F . Orgill, PE
Principal-in-Charge/Vice President Project Manager/Associate V ice President IW/RFO:alh

Founded in 1933, Carollo’s engineering team has grown to include more than 1,100 employees in 48 offices throughout the United States. All our work is in water, resulting in a level of understanding of key wastewater collection system planning issues that few can match.

Firm Overview
CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 2 FIRM OVERVIEW
CAROLLO ENGINEERS, INC.

Carollo is a full-service, environmental engineering firm that has been exclusively providing water and wastewater services for 88 years across the U.S. In fact, we are the largest firm in the country that is 100 percent focused on water engineering solutions. Carollo is nationally recognized for technical excellence and the ability to offer advanced solutions that are practical, affordable, and reliable. Our clients count on us to help them address collection system challenges and to navigate the increasing complexities of planning capital programs and mitigating SSO risk.

Wastewater Collection System Planning
Carollo is a leader in sewer system master/management
planning, including sewer collection system hydraulic
modeling and sewer system management plans (SSMPs),
because we take a comprehensive approach to meeting these challenges. We have completed more than 100 sanitary sewer master plans in the last 15 years, each customized to our clients’ individual needs. We provide a variety of services to help our clients plan for system maintenance, and plan timely expansions that are properly sized to accommodate growth.

Our focus includes:
ƒ Developing realistic growth projections for use in collection system capacity evaluations.
ƒ Identifying and quantifying I/I and determining the best approach regarding mitigation of identified system
inefficiencies.
ƒ Developing and maintaining up-to-date collection system hydraulic models.
ƒ Identifying capital improvements to provide for system expansion while optimizing the life of existing collection system assets.
ƒ Balancing capital improvements and maintenance
programs to maximize taxpayer investment and provide the level of service that ratepayers expect.

In addition, Carollo brings a thorough understanding of sanitary sewer system inspection and condition assessment technologies and rating systems. We have provided sanitary sewer inspection, condition assessment, and R&R engineering services for more than 700 miles of sewer assessment,
rehabilitation, and design, with pipe sizes reaching 120 inches in diameter. Our wastewater conveyance experts include
NASSCO certified staff and trainers.

Success Delivered Through Proven
Project Leadership. Our team has
proven their ability to develop dozens of
master plans and condition assessments.

Confidence Built Upon a
Customized Project Approach. We
have developed an approach that tailors
our wastewater modeling and condition
assessment expertise to your specific needs.

Creative Solutions focused on
Redundancy and Optimization. We
are focused on helping system operators
mitigate risk, and plan for the unknown.

WHY SELECT
CAROLLO?
Project Organization

PROJECT ORGANIZATION
CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 3 YOUR PROJECT TEAM
Our singular focus on water helps us attract and retain professionals with a passion for solving the toughest water- related challenges across the country. These individuals offer strength in their core technical specialties and a proven track record of delivering similar projects on time and within budget.

Your project will receive the management and technical
expertise, personal attention, and resources necessary to make it a success.

A T eam Y ou Can T rust. Nothing is more important to the success of your project than the qualifications and experience of your engineering team. Simple, one-size-fits-all solutions will not meet your expectations for a thorough evaluation, sound recommendations, and quality hydraulic models to address your project needs. Y ou need a team of specialists.

Greg Gould
Jeff Garcia2
Gardena-0921-OrgChart.ai
CCTV
Mechanical
Khalil Kairouz, PhD, PE
Structural
James Doering, PE, SE
Lift Station Condition
Assessment
Subconsultants
1 - V&A Consulting Engineers, Inc.
2 - National Plant Services
Legend
Key Team Member
Inge Wiersema, PE, ENV SP
Principal-in-Charge
Tim Loper, PE
Technical Advisor
Ryan Orgill, PE
Project Manager
Joaquin Ramirez, PE
Hydraulic Modeling
Kevin Krajewski, PE1
Flow Monitoring
Kevin Christensen
GIS/Graphics
Danielle Orgill, PE
Project Engineer
Miko Aivazian, PE
Design Standard
Development
Mike Wetterau, PE
Sewer System
Management Plan
We have combined Carollo’s
local and national resources
to assemble the right team of
individuals with specialized
expertise in wastewater
master planning and financial
assistance. Our team will
provide you with a technically
sound, comprehensive, and
fundable Master Plan to
guide future expenditures and
deliver multiple benefits for
every project.

Our project team is shown in
the adjacent organizational
chart. On the following pages
we provide in our key team’s
qualifications, experience,
responsibilities, and office
location. Resumes for all team
members are provided in
an appendix.

PROJECT ORGANIZATION
CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 4 KEY TEAM MEMBERS
Tim Loper, PE
Technical Advisor
Reno, NV
Inge Wiersema, PE, ENV SP
Principal-in-Charge
Los Angeles, CA
Ryan Orgill, PE
Project Manager
Reno, NV
Tim is Carollo’s Infrastructure Master Planning Services Lead and has been working for the past 20 years exclusively on master planning, modeling, and asset management projects. Tim has served as project manager and/ or project engineer for more than 90 water, wastewater, stormwater and/ or recycled water master plans and modeling projects, with a focus on helping agencies develop capital improvement programs that help prioritize rehabilitation and replacement projects, as well as integrate capital with inspection and funding prioritization. Tim brings a pair of fresh eyes to the work we deliver to you as he is not involved in any of the project tasks.

He will conduct technical reviews at all critical milestones according to Carollo’s Best Management Practices.

Inge is an environmental engineer with 26 years of experience and serves as Carollo’s national One Water Director and Water Resources Practice Lead. She is specialized in strategic utility master planning and water resources projects and has been involved in more than 150 master planning and hydraulic modeling projects for water, recycled water, wastewater, and stormwater systems in Southern California. She also brings experience with stakeholder engagement, groundwater management plans, watershed management plans, urban water management plans, and water supply studies. As a hands-on principal-in-charge, Inge will be responsible for providing technical input when needed, maintaining the project resource levels, overall QA/QC, and making sure the City’s needs are met.

Ryan brings 17 years of experience dedicated specifically to infrastructure master planning projects and is Carollo’s company-wide lead for sewer system modeling, calibration, and system analysis. He developed Carollo’s means and methods for sewer system planning that have been adopted company-wide and is an expert in delivering projects that incorporate all critical elements of collection system capital program needs. Ryan has worked with both Inge Wiersema and Tim Loper on more than 20 master planning projects. As project manager, Ryan will serve as your primary point of contact throughout the project; he will carefully listen to your staff to understand your needs, drivers, and preferences, and will incorporate these concepts into the project to develop a plan that is accurate, robust, and flexible enough to address current and future needs.

His relevant experience includes:
ƒ Technical advisor and collection system lead
for the Comprehensive Wastewater Master
Plan for the City of Riverside, CA.
ƒ Project manager for the Sewer Master Plan
and SSMP for the City of Torrance, CA.
ƒ Quality control engineer for the Water and
Wastewater Master Plan for the City of
Banning, CA.
ƒ Quality control engineer for the
Comprehensive Facilities Master Plan for
Padre Dam Municipal Water District, CA.

Her relevant experience includes:
ƒ Principal-in-charge for the Sewer Master Plan
and SSMP for the City of Torrance, CA.
ƒ Project manager for the Integrated Water
Wastewater Resources Management Plan for
the City of South Pasadena, CA.
ƒ Project manager for the 2015 Comprehensive
Facilities Master Plan for the Padre Dam
Municipal Water Department, CA.
ƒ Project manager for the Wastewater Master
Plan and SSMP for the Elsinore Valley
Municipal Water District, CA.

His relevant experience includes:
ƒ Project manager for the Sewer Master Plan
ans SSMP for the City of Scotts Valley, CA.
ƒ Project manager for the Citywide Wastewater
Master Plan for the City of Chino Hills, CA.
ƒ Project engineer for the Sewer Master Plan
and SSMP for the City of Torrance, CA.
ƒ Project manager for the 2020 Master Plan
Update for Padre Dam Municipal Water
District, CA.

SUBCONSULTANTS
V&A Consulting Engineers
Flow Monitoring
V&A is a multi-disciplined engineering organization
specializing in evaluating, rehabilitating, and preserving municipal infrastructure in the water, wastewater, and
transit industries. V&A has supported municipalities and agencies in managing their water and wastewater collection systems and mitigating sanitary system overflows. They
have completed more than 100 sanitary and stormwater flow monitoring projects in the past five years alone in support of master planning studies, totaling more than 1,200 flow monitoring locations. Carollo has worked with V&A, and
specifically with Kevin Krajewski, on more than 50 sewer planning and modeling projects within the last 10 years, including the City of Torrance Sewer Master Plan, the City of Chino Hills Citywide Wastewater Master Plan Update,
and the West County Wastewater District’s District-Wide Master Plan.

National Plant Services
CCTV/Pipeline Inspection
NPS is a full-service sewer and storm drain cleaning,
inspection, rehabilitation, and maintenance contractor.

They have been providing these services to cities,
counties, sanitation districts, and contractors since 1981.

NPS owns all the equipment and employs all the personnel to perform the work necessary to meet the specifications and requirements for an agency. In addition to cleaning and inspection, NPS provides laser inspection, sonar
inspection, LiDAR inspection, flow monitoring/sewer
studies, industrial plant cleaning, specialty cleaning/ mechanical cleaning, smoke testing, line grouting, spot repairs, lateral lining from the mainline, and top hats (lateral seals). Local clients include the City of Los Angeles, City of Alhambra, Los Angeles County Public Work, and Los
Angeles County Flood Control.

PROJECT ORGANIZATION
CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 5 Danielle Orgill, PE
Project Engineer
Reno, NV
Joaquin Ramirez, PE
Hydraulic Modeler
Fresno, CA
Danielle has eight years of experience in infrastructure design, modeling, and planning and has assisted with master planning and evaluation studies for sewer systems. She also has experience in data management, analysis, hydraulic modeling, and GIS. Danielle has worked with this same team on numerous master planning projects throughout Southern California, including the Torrance Sewer Master Plan and the Chino Hills Citywide Wastewater Master Plan. Danielle will serve as project engineer and will, along with Ryan, oversee the technical direction of the project team.

Joaquin has seven years of experience in hydraulic modeling, master planning, and GIS. His experience includes performing hydraulic analysis for similar master planning efforts, including hydraulic modeling and demand and fire flow analysis. He has developed and performed hydraulic modeling for clients across the nation with trusted, credible results. Joaquin will provide hydraulic modeling expertise for the project.

Her relevant experience includes:
ƒ Project engineer for the Citywide Wastewater
Master Plan Update for the City of
Chino Hills, CA.
ƒ Project engineer for the Sanitary Sewer
Master Plan Update for the City of Pinole, CA.
ƒ Project engineer for the Wastewater
Collection System Master Plan Update for the
Vallejo Flood and Wastewater District, CA.
ƒ Modeler for the Sewer Master Plan and
SSMP for the City of Torrance, CA.

His relevant experience includes:
ƒ Hydraulic modeling engineer for the
Wastewater Collection System Master Plan
for the City of Modesto, CA.
ƒ Project engineer for the Wastewater
Collection System Hydraulic Model Update
for the City of Fresno, CA.
ƒ Project engineer for the Integrated Master
Plan for the City of Banning, CA.
11011 Via Frontera, Suite C, San Diego, CA 92127
P: 858-576-0226
1461 Harbor Avenue, Long Beach, CA 90813
P: 562-436-7600
Project Understanding, Approach, and Methodology

PROJECT UNDERSTANDING, APPROACH, AND METHODOLOGY
CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 6 Project
Kickoff
Data
Collection
Land Use
Analysis
Model
Construction
Existing
System TM
Sewer Design
Manual
Planning and
Evaluation
Criteria
Capacity
Analysis and
Recommenda-
tions
Develop
Recommended
Projects and
Costs
Model
Calibration
O&M
Program
Design and
Performance
FOG
Program
SECAP
OERP
Monitoring
Program
Audits and
Communication
Monitoring
ProgramCondition
Assessment
Findings and
Recommenda-
tions
Flow
Monitoring
Sewer Design
Manual
SSMP
Report
SSMP
Sewer Master
Plan
CIP
Sewer Flow
Projections
Sewer CCTV
and Manhole
Inspections
Lift Station
Condition
Assessment
GIS and
Hydraulic Model
Development
Goals, Org.

Chart, Legal
Authority
LEGEND
City Identified Task
Subtasks
Deliverables
CCTV = Closed Circuit Television
CIP = Capital Improvement Program
OERP = Overflow Emergency Response Plan
SECAP = System Evaluation and Capacity Assurance Plan
SSMP = Sewer System Management Plan
O&M = Operations and Maintenance

PROJECT UNDERSTANDING
The City is seeking to develop a comprehensive program for the planning and maintenance of the City’s sewer collection system, which builds off the City’s previous efforts. The project approach needs to focus on efficient spending of City funds to gain maximum knowledge to guide City capital projects, while at the same time developing a Sewer Design Manual document and SSMP that provides regulatory compliance.

The City provides sewer service to customers within their current City limits. Flows are conveyed through the City’s collection system to an interceptor system operated by the The Carollo Team is prepared to deliver a Sewer System Master Plan 2021 (SMP), update the Sewer System Management Plan (SSMP), and Sewer Design Manual for the City. Y our goals include developing a comprehensive hydraulic model of the sewer system, evaluating future projects/developments to confirm system capacity, and developing a prioritized Capital Improvement Program (CIP) plan. Our team will deliver!
Los Angeles County Sanitation District (LACSD). Wastewater treatment is provided by LACSD. The City has completed closed circuit television (CCTV) inspection of the majority (80 miles) of its collection system pipelines, and in general, the system is in good shape. 8 miles of sewer mains still need to be inspected.

PROJECT APPROACH AND

METHODOLOGY
This project offers up some challenges and opportunities for the City. After thinking about the project objectives and developing the project Work Plan shown below, Carollo
Our work plan is built around efficient
flow from one task to another, with project
elements being implemented concurrently to
move the project along. Close coordination
with City staff on workshop dates and data
collection will be critical for success.

PROJECT UNDERSTANDING, APPROACH, AND METHODOLOGY
CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 7 has identified multiple areas of focus that are key to project success. These success factors are:
ƒ Development of an accurate and reliable hydraulic model the provides confidence in CIP recommendations.
ƒ Robust and cost-effective pipeline and manhole inspections. ƒ Conducting a rigorous lift station inspection to identify key aspects of pump station condition that present the highest risk to the City.
ƒ Developing a comprehensive CIP that mitigates the City’s risk while meeting regulatory drivers.

These elements play into each other, and successful
completion of each fuels greater confidence in the following steps. Carollo’s experience and understanding of the
complexities of collection system planning can make a highly complex problem efficient and intuitive to complete. We highlight our approach to these focus areas below and on the following pages.

Carollo’s “Just-in-Time” flow monitoring approach
results in cost-effective capture of solid dry and
wet weather flow data.

For sewer system hydraulic modeling projects, the flow
monitoring program is the most critical element to building confidence in modeling recommendations. We can’t control the weather, but we can maximize the chances for capturing significant wet weather flow data with a solid plan. Carollo has a unique relationship with our flow monitoring partner, V&A Consulting Engineers (V&A). Throughout the past 15
years, Carollo has developed our Just-in-Time approach to capturing wet weather flow monitoring data. At the beginning of the wet weather season, Carollo/V&A and the City will determine flow monitoring sites, perform field reconnaissance on the proposed meter location, and acquire all necessary permits. We then continuously monitor the weather forecast to determine the optimal timing for meter deployment. For a system the size of Gardena, V&A can deploy meters within a Carollo captured wet weather flow monitoring data, including a 2-year return interval storm, that was from one of the only significant storm events during the 2019/2020 rainy season for the City of Torrance using our “Just-in-Time” flow monitoring approach.

Level calibration was critical
for analysis of West County
Wastewater District’s system.

Without matching flow levels on
the downstream end of the system,
the analysis would have neglected
the significant surcharge event
that ended up being the driver for
many of the system improvements.

Because level is the determining
factor in the identification of
deficiencies and improvement
sizing, it is paramount to get it right
during model calibration.
matter of days. Carollo used this same approach for the City of Torrance, and we were able to capture flow data from one of the only significant storms during the 2019/2020 rainy season.

Due to our proven success in utilizing this approach in the past, we should only need flow meters in the ground for one month, which provides a significant savings of roughly $40,000 to the City compared to the proposed two or three months as outlined in the RFP without compromising the risk of not capturing a significant wet weather event.

Industry leading model construction and
calibration approach provides confidence in
Capital Project recommendations.

Developing a reliable and defensible modeling tool requires developing an accurate representation of the collection system facilities in the model, and calibrating the model to a Surcharge Event
Captured During
Level Calibration

PROJECT UNDERSTANDING, APPROACH, AND METHODOLOGY
CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 8 high level of confidence. Carollo will incorporate
all available information needed to construct the
model, including the City’s sewer system mapping
data (developed in CAD), as-built drawings,
and other readily available information, such as
manhole depth measurements, to develop the
model. We also understand that the City has
previously developed an 2008 H2OMap Sewer
hydraulic model in 2008. Assuming this model is
available, we will leverage the City’s investment by
streamlining the model development process with
this existing tool.

The most important element of model development
is calibration, and not only calibration to flow, but
calibration to the hydraulic gradeline (level in the
pipe). Pipeline capacity analysis, and improvement
sizing is based on level in the pipe, not just flow.

Carollo is one of the only consulting firms to make
level calibration a standard element of model
development, which is one of the most important
factors contributing to model accuracy and
proper improvement sizing.

Targeted CCTV and manhole inspection
provides a solid basis for rehabilitation
and repair recommendations while
minimizing project costs.

The City has previously completed CCTV
inspections for 80 miles of the City’s 88 miles of
collection system pipes utilizing NASSCO’s PACP
scoring system. Inspection of the remaining 8
miles is needed to provide a comprehensive
understanding of system pipeline condition.

Additionally, the City would like to conduct
manhole inspections as part of this project. CCTV
and manhole inspections are time consuming and
costly endeavors. The City has 2,080 manholes
in the system currently, which have not been
inspected to date.

We recognize that inspection of all 2,080 manholes
in the City is a significant undertaking, which
will require a significant amount of coordination
between City staff and the project team. For
this reason, Carollo is recommending a phased
Carollo helped the City of Riverside develop a prioritized CCTV inspection program based on a number of factors. We developed a plan to spread inspection spending over the five-year program to distribute costs and allow for reprioritization based on current year inspection results.
svy0818pf1.ai
$60
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24
$22
$35
$44
$48$50
$40
$30
$20
$10
0 Existing Capacity Related Improvements
Headworks
Future Capacity Related Improvements
ATT
Rehabilitation and Replacement Projects
AWT
Other Projects (CCTV)
Phase II MBR Expansion
No New Increases
3% Increase (Starting FY2021)
4% Increase (Starting FY2021)
5% Increase (Starting FY2021)
$32
$18
CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 phase of the manhole inspections would be conducted
at a later date, and would include the remaining 1,940
manholes in the City. This could be conducted as part of this project, or deferred to a later date at the discretion of the City.
approach to the inspections. The first phase would include the manholes associated with the 8 miles of sewers that will be CCTV inspected (roughly estimated to be 140 manholes). This provides cost savings to the City as the manhole and pipeline inspections would be conducted concurrently. The second

PROJECT UNDERSTANDING, APPROACH, AND METHODOLOGY
CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 9 A collaborative multi-disciplined team drives
identification of meaningful risk during the lift station condition assessment.

Carollo is solely focused on water, and our company is built around specialist within the water industry that are experts in their respective area of the water practice. We leverage that experience and expertise for lift station condition assessments by bringing specific experts to inspect your lift stations for defects in mechanical, electrical, structural, and overall conditions related to code violations and other factors.

Pulling in expert opinions provides the most efficient way to reach meaningful recommendations.

Story Maps provide a fun
and interactive summary of
project improvements by
location. For the majority of
the time a master plan sits on
the shelf, but this tools allows
your team to quickly pan
around and locate projects
with details that are tailored
to your specific needs! As
shown, Carollo has used
this tool on similar projects,
such as the Northwest Reno
Sanitary Sewer Capacity
Analysis and Master Plan.

Carollo’s electronic deliverables
provide an easy way to communicate
CIP recommendations to project
stakeholders.

A hard copy SMP report format has some
utility, because it is often helpful to have all
the master plan information consolidated in
one place. However, the standard hard copy
master plan leaves much to be desired when it
comes to updates that are necessary to reflect
ever-changing drivers and implementation
assumptions.

Carollo’s electronic master planning tools
put your entire system at your fingertips.

All of the requisite information for project
implementation—cost, project need/driver(s),
project priority—is linked so that it can be easily
accessed through GIS. But more important for
you as the end user, input data, including cost,
timing/phasing, and priority for implementation,
can be easily adjusted such that the entire
CIP is automatically reset. Carollo’s electronic
deliverable would supplement the hard copy
SMP and provides superior flexibility as a
planning and financial tool, particularly over the
course of a long CIP time horizon, during which
any number of variables can change, resulting
in a need to update project implementation
schedules and cash flow projections.

Click
Here
Carollo’s multi-discipline approach helped Contra Costa Sanitary District (CCCSD) and the City of Riverside develop meaningful recommendations for lift station upgrades. CCCSD is currently implementing many of the recommendations that were included in their master plan report.

TASK 1 // DATA COLLECTION AND

MEETINGS
Carollo will prepare for and attend a project kickoff meeting to discuss project objectives and data needs for the project.

Carollo will gather, collect, and examine all data supplied by the City, which is assumed to include electronic copies of as-built drawings, past video inspections, maintenance records, the previous H2OMap Model, the City’s sewer system utility map sets in CAD, land use, and other pertinent data in GIS. Through this task, Carollo will develop a thorough understanding of the City’s wastewater collection system, including the operation and maintenance practices, existing and anticipated land uses and population within the City.

In addition to the kickoff meeting, this task includes up to five (5) additional project meetings.

Assumptions: Meetings will be virtual.

Deliverables: Data Collection List.

TASK 2 // SEWER CCTV SURVEY
The Carollo/National Pipe Services Team will conduct Closed Circuit Television (CCTV) inspection of approximately 8 miles of sewer mains not covered in the City’s most recent CCTV inspection round. The system will be inspected for general construction, condition and evidence of inflow, infiltration or surcharging. Pipe conditions in accordance with the National Association of Sewer Service Company’s (NASSCO) Pipeline Assessment and Certification Program (PACP).

We will document all observed substantial infiltration and inflow and critical structural damage or blockages, and provide corrections to the sanitary sewer system drawings, as appropriate.

Deliverables: CCTV inspection results and reports, CCTV and Manhole Inspection Findings Technical Memorandum (TM).

TASK 3 // MANHOLE INSPECTION
There are approximately 2,080 sewer manholes within City limits. As part of this task, the Carollo/National Pipe Service Team will inspect the manholes associated with the 8-miles of pipe included in Task 2 (roughly estimated to be approximately 140 manholes) for general construction, condition and evidence of inflow, infiltration and surcharging. Manhole conditions will be documented in accordance with the NASSCO Manhole
Assessment and Certification Program (MACP) Level 1. Traffic control will follow the WATCH Manual, and no parking signs will be posted 72 hours before inspection.

Deliverables: Manhole inspection results and reports, CCTV and Manhole Inspection Findings TM.

TASK 4 // FLOW MONITORING
The Carollo/V&A Team will collect flow and rainfall data for representative areas within the City’s wastewater collection system. Carollo recommends 15 flow meters be installed for a duration of one month. Extension beyond this timeframe can be provided as additional services. The flow meters will be installed during a time period deemed to be the most conducive for capturing flows during significant wet weather periods. The recorded flow data will be organized and delivered to the City in electronic format.

Deliverables: Flow monitoring data and report.

TASK 5 // SEWER FLOW PROJECTIONS
Carollo will develop estimates of the existing dry weather and wet weather flows, and will develop future flow projections through year 2045, consistent with the City’s urban water management plan (UWMP) horizon. The future flow projections will be based on information provided in the City’s General Plan, Specific Plans, and UWMP and Water Supply Assessment
projections.

Deliverables: Existing and Future Flow Projections TM.

TASK 6 // LIFT STATION ASSESSMENT
Carollo will perform a field condition assessment of one (1) lift station to assess the overall condition of the lift station and document any observed safety concerns/code violations, the reliability/redundancy of the lift station, and flood resilience.

We will also document the capacity of the lift station based on as-built drawings and available pump curves.

Deliverables: Lift Station Condition Assessment Findings TM.

Scope of Work

SCOPE OF WORK
CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 10 TASK 7 // GIS AND HYDRAULIC MODEL

DEVELOPMENT
Subtask 7.1 // GIS Development
Carollo will prepare a GIS-based database of the City’s collection system, including sewer main, manholes, County sewer lines/manholes, and lift station. The GIS database will be prepared using the City’s existing sewer system mapping (CAD format), which will be converted to GIS and all data necessary to complete the database (e.g., pipe inverts and diameter, manhole invert and rim, etc.). The sewer GIS will be compiled based on available information from the City, such as as-built drawings or other existing data. The GIS database will have complete metadata and will be provided to the City in a shapefile format compatible with the City’s computerized maintenance management system (CMMS) platform. The
coordinate system to be used for GIS data is NAD 1983 State Plane California Zone 5 FIPS 0405 feet. Maps will be provided to the City as PDF and shapefile formats.

Assumptions: The City’s existing CAD database (manhole
locations and pipe alignments) are sufficiently accurate for GIS database development. As-built drawings or other data necessary to input facility attributes (e.g., pipe inverts and diameter, manhole invert and rim, etc.) will be provided by the City. No survey work will be conducted as part of this task, but could be provided as additional services upon request.

Deliverables: Complete sewer system map with attribute data in shapefiles compatible with City’s CMMS platform.

Subtask 7.2 // Hydraulic Model Development
and Calibration
Using the GIS database prepared as part of Subtask 7.1, Carollo will construct a hydraulic model of the sewer collection system in a software program approved by the City. The model will be calibrated against the flow monitoring data collected as part of Task 4 and updated to include existing and future peak dry and peak wet weather flow scenarios.

Deliverables: Collection System Hydraulic Model Files.

TASK 8 // TECHNICAL MEMORANDUM

ON EXISTING AND FUTURE

WASTEWATER COLLECTION SYSTEM
Carollo will develop a TM summarizing the results of the capacity analysis of the City’s collection system using the hydraulic model (developed as part of Task 7). The TM will identify locations in the wastewater system that have capacity constraints under existing and future peak dry and peak wet weather flow conditions. Carollo will also recommend the appropriate d/D criteria for the City as part of this task, and will develop capacity improvements to meet existing and future peak flow projections.

The Existing Wastewater Collection System TM will summarize the modeling software selection, the flow monitoring program, planning and evaluation criteria, hydraulic model development and calibration, existing and future system modeling results, and recommended capacity improvements.

Deliverables: Existing and Future Wastewater Collection System TM, Draft and Final.

TASK 9 // CAPITAL IMPROVEMENT

PROGRAM (CIP)
Carollo will develop a CIP for the City’s collection system, based on the findings from Tasks 1 – 8. The CIP will include Class 5 estimates and phasing for projects needed to correct existing and future capacity deficiencies (as documented in Task 8) and condition (as identified in Tasks 2, 3, and 6). The CIP will provide a prioritized list of recommended improvements for immediate (5 years), mid-term (10 years) and long-term (10+ years) projects.

Deliverables: Prioritized CIP plan with detailed description of the project identifying deficiencies, improvements required and cost estimates.

TASK 10 // SEWER MASTER PLAN
REPORT
The findings from Tasks 1-9 will be documented in the Sewer Master Plan report, which will be prepared as part of this task.

Carollo will submit a draft Master Plan report to the City in pdf and word document formats. The draft report will be discussed in a project meeting. City comments on the draft report will be incorporated into a final report, which will be provided in pdf and word document format, as well as five (5) hard copies.

Carollo will also prepare the City’s electronic CIP deliverables and ESRI story maps as part of this task.

Deliverables: Master Plan Report, Draft and Final; Electronic CIP and ESRI Storyboards.

TASK 11 // SEWER SYSTEM

MANAGEMENT PLAN UPDATE
Carollo will prepare an updated Sewer System Management Plan (SSMP) in accordance with the State Water Resources Control Board (SWRCB) Order No. 2006–0003 WDR, and
subsequent amendments, including the “SWRCB Informal

SCOPE OF WORK
CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 11 Staff Draft – February 2021 Order WQ202X-XXXX-DWQ
Statewide Waste Discharge Requirements General Order
for Sanitary Sewer Systems” and incorporate design and
technical information developed as part of the Sewer Master Plan above into the SSMP Update as appropriate. The SSMP document shall detail how the City’s sewer system is operated, maintained, repaired and funded, and will include all elements required to satisfy the State’s regulatory requirements.

Deliverables: SSMP Report, Draft and Final.

TASK 12 // SEWER DESIGN MANUAL
Carollo will prepare a Sewer Design Manual to provide
guidelines for the analysis and design of sewer facilities in the City of Gardena. The manual may include, but not necessarily be limited to, the following sections:

1. Sizing – Proposed sewer systems shall be designed based on tributary areas, land use, and population estimate.

Minimum pipe size allowed shall be specified.

2. Modeling – The manual will provide guidelines for modeling existing condition, proposed development condition, and General Plan ultimate build out condition.

3. Capacity – The manual will list the maximum allowable capacity of proposed sewer line per range of pipe sizes.

4. Horizontal Alignment – The manual will provide guidelines on location, maximum deflection at bends, clearances to other facilities, etc.

5. Vertical Alignment – The manual will provide guidelines on ground cover, slope, drops through manholes, clearances to other facilities, blanket protection, etc.

6. Materials – The manual will describe the pipe materials allowed by the City.

7. Soil Report – The manual will provide requirements for geologic investigation, soil unit weight, etc.

8. Bedding – The manual will provide guidelines on
calculations, safety factor, and plan requirements.

9. Manholes – The manual will include spacing, future stub, manhole type requirements, etc.

10. Lift Stations – The manual will provide requirements for lift stations.

11. Standard Details – The manual will provide a list of standard details acceptable to the City.

12. Easements – Easement requirements will be detailed in the manual to provide the City with the necessary access for maintenance of public sewer facilities outside of public right-of-way.

Carollo will submit the Draft Sewer Design Manual to the City for review. Comments from the City on the Draft Sewer Design Manual will be incorporated into the Final Sewer Design Manual.

Deliverables: Sewer Design Manual, Draft and Final.

TASK 13 // ON-CALL HYDRAULIC

ANALYSIS (OPTIONAL)
Carollo will update the master plan hydraulic model as new developments are proposed. The scope of work for this task will consist of obtaining the development engineer’s sewer capacity analysis report/calculations and updating the master plan hydraulic model to verify that the additional sewer flow is within an acceptable range. This work will be conducted on a Time and Materials basis. For budgeting purposes, this optional task includes up to $30,000 for on-call hydraulic analysis.

Assumptions: Up to $30,000 of on-call assistance is assumed.

TASK 14 // ADDITIONAL MANHOLE

INSPECTION (OPTIONAL)
Task 3 included manhole inspection for approximately 140 manholes. This optional task would include inspection for all City manholes (approximately 1,940 additional manholes for a total of 2,080 manholes).

SCOPE OF WORK
CAROLLO // PROPOSAL // SEPTEMBER 2021
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CITY OF GARDENA PUBLIC WORKS DEPARTMENT // SEWER MASTER PLAN 2021 13 PROJECT SCHEDULE
CAROLLO // PROPOSAL // SEPTEMBER 2021
\\io-bd-1\BD-DATA\Marketing\Pursuits\Client24(LAO)\Gardena\SewerMP\Prop0921\Indd\Gardena-SewerMP-Prop0921 Carollo’s project schedule is based on a best estimate of the timing to complete all the elements of the project. The schedule revolves around the flow monitoring program due to capturing dry and wet weather flows. The flow monitoring program start date is not set in stone, but could start as early as November. We have scheduled several elements to start right after project kickoff. Overall, we have estimated an approximate duration of nine months for the project.

ID
Task
Mode
Task Name Duration Start Finish
1 Task 1 - Data Collection and Meetings 9 mons Fri 10/1/21 Thu 6/9/22 2 Kickoff Meeting 0 days Fri 10/1/21 Fri 10/1/21
3 Task 2 - Sewer CCTV Survey 4 wks Sun 1/16/22 Thu 2/10/22 4 Task 3 - Manhole Inspection 4 wks Sun 1/16/22 Thu 2/10/22 5 Task 4 - Flow Monitoring 3 mons Mon 11/1/21Fri 1/21/22 6 Task 5 - Sewer Flow Projections 2.5 mons Mon 12/20/21Fri 2/25/22 7 Task 6 - Lift Station Assessment 4 wks Sun 1/16/22 Thu 2/10/22 8 Task 7 - GIS and Hydraulic Model Development 5 mons Mon 10/18/21Fri 3/4/22 9 Task 7.1 - GIS Development 3 mons Mon 10/18/21Fri 1/7/22 10 Task 7.2 - Hydraulic Model Development and Calibration 3 mons Mon 12/13/21Fri 3/4/22 11 Task 8 - Technical Memorandum on Existing and
Future Wastewater Collection System
5 wks Mon 3/7/22 Fri 4/8/22
12 Task 9 - Capital Improvement Program 1.5 mons Wed 3/30/22Tue 5/10/22 13 Task 10 - Master Plan Report 2 mons Fri 4/15/22 Thu 6/9/22 14 Draft Master Plan 0 days Thu 5/19/22 Thu 5/19/22
15 Final Master Plan 0 days Thu 6/9/22 Thu 6/9/22
16 Task 11 - Sewer System Management Plan Update 3 mons Fri 3/18/22 Thu 6/9/22 17 Draft SSMP Report 0 days Thu 5/12/22 Thu 5/12/22
18 Final SSMP Report 0 days Thu 6/9/22 Thu 6/9/22
19 Task 12 - Sewer Design Manual 1.5 mons Mon 4/4/22 Fri 5/13/22 20 Draft Sewer Design Manual 0 days Mon 4/25/22Mon 4/25/22 21 Final Sewer Design Manual 0 days Fri 5/13/22 Fri 5/13/22 22 Task 13 - On-Call Hydraulic Analysis (Optional Task) 123 days Mon 3/14/22Wed 8/31/22 23 Task 14 - Additional Manhole Inspection (Optional Task)16 wks Sun 1/16/22 Thu 5/5/22 10/1
5/19
6/9
5/12
6/9
4/25
5/13
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Qtr 3, 2021 Qtr 4, 2021 Qtr 1, 2022 Qtr 2, 2022 Qtr 3, 2022 Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress