Agenda packet — Gardena City Council, May 24, 2022 (part 2 of 5)

985 ( c ) Budlong Ave (El Segundo to RBB) and Halldale Ave (135
th to El Segundo) Street Improvements - $1,490,000
Rehabilitate asphalt pavement, striping and pedestrian
safety as needed.

987 ( c ) Local Street Improvements FY 2020/2021 - $1,000,000 Rehabilitate various local residential streets asphalt
pavement, striping and pedestrian safety as needed.

988 ( c ) Crenshaw Blvd Improvements (Rosecrans to El
Segundo) - $250,000
Rehabilitate various local residential streets asphalt
pavement, striping and pedestrian safety as needed. Multi- year project and current budget for design phase only.

990 ( c ) Sewer Master Plan - $350,000
Assessment of hydraulic capacity of the City’s major sewers and prioritized set of Capital Improvement Projects to
101
CAPITAL IMPROVEMENT PROJECTS – STREETS, SEWER & STORMWATER FISCAL YEAR 2022-2023
( c
) – Continuing project from previous years
( n ) – New project proposed for fiscal year 2022-2023
Overall Impact on Operating Budget
T
here is no financial impact to the General Fund for these projects.

These improvements in the City will benefit both citizens and visitors in the community. This will provide a safer place, as well as make the City more inviting to people visiting or wanting to move into the community.
address existing and projected future capacity requirements including GIS implementation.

J
OB NO. PR OJECT DESCRIPTION
992 (
c ) Van Ness Ave Street Improvements (RBB to Marine) -
$800,000
Rehabilitate asphalt pavement, striping and pedestrian
safety as needed.
993 ( c ) Pedestrian Safety Improvements FY 2020/2021 - $380,000
Remove and replace damaged curb, gutter, sidewalk, and
access ramps at various locations.
994 (
c ) Local Street Improvements FY 2021/2022 - $1,893,047 Rehabilitate various local residential streets asphalt
pavement, striping and pedestrian safety as needed.
996 (
c ) Vermont Ave Street Improvements (Rosecrans to 135th) - $540,000
Rehabilitate asphalt pavement, striping, and improve
pedestrian safety as needed.
998 (
c ) Storm Drain Debris Screen FY 2020/2021 - $145,000
Continue implementing the Statewide Trash Provisions
through multi-phase iterative approach. Install the Full Capture System Equivalency (FCSE) screens by year 2025
to all City jurisdictional catch basins.
999 (
c ) Storm Drain Debris Screen FY 2021/2022 - $165,000
Continue implementing the Statewide Trash Provisions
through multi-phase iterative approach. Install the Full Capture System Equivalency (FCSE) screens by year 2025
to all City jurisdictional catch basins.
507 (
c ) Citywide Wayfinding/Entry Sign Program - $135,000
Install new and replace existing Citywide wayfinding sings to help direct drivers on city streets to city facilities such as parks, fire stations, and City Hall.
506 (
n ) Gardena Decorative Street Lighting - $250,000
Convert existing street lights to SCE approved decorative lights on Gardena Blvd between Vermont and Western and
162
nd Street from Denker Ave to Western Ave.
513
( n ) Pedestrian Safety Improvements FY 2022/2023 -
$356,000
Remove and replace damaged curb, gutter, sidewalk, and
access ramps at various locations.
514
( n ) Local Street Improvements FY 2022/2023 - $1,775,000 Rehabilitate various local residential streets asphalt
pavement, striping and pedestrian safety as needed.
515
( n ) Street Sweeping Truck Replacement - $500,000
Replace the existing street sweeping truck that has
exceeded its life expectancy.
102
CAPITAL IMPROVEMENT PROJECTS – STREETS, SEWER & STORMWATER FISCAL YEAR 2022-2023

( c ) – Continuing project from previous years
( n ) – New project proposed for fiscal year 2022-2023

Overall Impact on Operating Budget

There is no financial impact to the General Fund for these projects.

JOB NO. PROJECT DESCRIPTION

516 ( n ) Storm Drain Debris Screen FY 2022/2023 - $200,000 Continue implementing the Statewide Trash Provisions
through multi-phase iterative approach. Install the Full Capture System Equivalency (FCSE) screens by year 2025
to all City jurisdictional catch basins.

517 ( n ) Intelligent Transportation System (ITS) Master Plan - $100,000
Development of citywide traffic communication network and signal system improvements that will provide the foundation for future smart city solutions and prioritize CIP
improvements.

518 ( n ) County Regional Traffic Signal Synchronization Program (TSSP) on East Rosecrans Ave - $20,000
A multi-jurisdictional project through the County of Los Angeles Project TSSP. The East Rosecrans Ave corridor
project from Ocean Gate Ave in the City of Hawthorne to Vermont Ave in the City of Gardena. Agencies are required to provide 20% matching funds and Gardena is anticipating four intersections.

519 ( n ) County Regional Traffic Signal Synchronization Program (TSSP) on Redondo Beach Blvd - $2000,000
A multi-jurisdictional project through the County of Los Angeles Project TSSP. The Redondo Beach Blvd corridor
project from Artesia Blvd in the City of Redondo Beach to Vermont Ave in the City of Gardena. Agencies are required to provide 20% matching funds and the Crenshaw Blvd is
the only participated intersection by Gardena due to City’s its own project on RBB, JN #945.

103

FUNDING SOURCE STREETS, SEWER & STORMWATER IMPROVEMENTS PROJECT COST Measure R Highway #930 (c) Vermont Ave Traffic Signal Improvement 1,270,000 #935 (c) Artesia Blvd. Street Improvements (Western to Vermont) 2,260,000 #973 (c) New Traffic Signal at Vermont/Magnolia 128,267 Measure R Highway - Total 3,658,267 $3,658,267 Measure M Highway #945 (c) RBB Street Improvements (Crenshaw to Vermont) 2,736,000 $2,736,000 STPL #944 (c) 170th Street Improvements - Normandie to Vermont 680,000 #959 (c) Vermont Ave Improvements - Artesia to Gardena 700,000 #972 (c) New Marked Crosswalk with PHB on Vermont/133 St. 167,800 STPL - Total 1,547,800 $1,547,800
SB 821 (TDA) #993 (c) Pedestrian Safety Improvements FY 2021-2022 80,000 #513 (n) Pedestrian Safety Improvements FY 2022-2023 56,000 SB 821 (TDA) - Total 136,000 $136,000
Prop C #935 (c) Artesia Blvd. Street Improvements (Western to Vermont) 1,650,000 #985 (c) Budlong Ave (135th to RBB) & Halldale Ave (135th to El Segundo) Street Improvements 1,000,000 #992 (c) Van Ness Ave St Improvements - RBB to Marine 800,000 #996 (c) Vermont Ave St Improvements - Rosecrans to 135th St 100,000 Prop C - Total 3,550,000 $3,550,000
Gas Tax #507 (c) Citywide Wayfinding Program 135,000
#514 (n) Local Street Improvements 2022-2023 400,000
#515 (n) Street Sweeping Truck Purchase 100,000
Gas Tax - Total 635,000 $635,000
Measure M Local #944 (c) 170th Street Improvements - Normandie to Vermont 20,000 #959 (c) Vermont Ave Street Improvements - Artesia to Gardena 100,000 #985 (c)
Budlong Ave (135th to RBB) & Halldale Ave (135th to El Segundo) Street Improvements 490,000 #988 (c) Crenshaw Blvd St. Improvements - Rosecrans to El Segundo 250,000 #996 (c) Multi-Year Vermont Ave St Improvements - Rosecrans to 135th St 240,000 #517 (n) Intelligent Transportation System (ITS) Master Plan 100,000 #518 (n) County Regional TSSP on Rosecrans 200,000
#519 (n) County Regional TSSP on RBB 20,000
Measure M - Total 1,420,000 $1,420,000
SB 1 #987 (c) Local Street Improvements 2020-2021 - Various 1,000,000 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022-2023 FUNDING SUMMARY 104
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022-2023 FUNDING SUMMARY #994 (c) Local Street Improvements 2021-2022 - Various 1,893,047 #514 (n) Local Street Improvements 2022-2023 1,375,000
SB 1 - Total 4,268,047 $4,268,047
Measure R Local #993 (c) Pedestrian Safety Improvements FY 2021-2022 300,000 #996 (c) Vermont Ave St Improvements - Rosecrans to 135th St 200,000 #513 (n) Pedestrian Safety Improvements FY 2022-2023 300,000 Measure M Local - Total 800,000 $800,000
Sewer Fund #990 (c) Sewer Master Plan 350,000
#515 (n) Street Sweeping Truck Purchase 400,000
Sewer Fund - Total 750,000 $750,000
Measure W #998 (c) Storm Drain Debris Screen FY 2020-2021 145,000 #999 (c) Storm Drain Debris Screen FY 2021-2022 165,000 #516 (n) Storm Drain Debris Screen FY 2022-2023 200,000 Measure W - Total 510,000 $510,000
Lighting District #506 (n) Gardena Decorative Street Lighting 250,000 $250,000 STREETS, SEWER & STORMWATER IMPROVEMENTS SUBTOTAL $20,261,114

FUNDING SOURCE PARK/FACILITY IMPROVEMENTS PROJECT COST
Park Land in Lieu #820 (c) Mas Fukai Park Improvements 1,000,000 #961 (c) Bell Park Rehabilitation Program 149,730
#963 (c) Recreation Facilities Landscape and Outdoor Improvements 75,000 #966 (c) Thornburg Park Improvement 150,000
#967 (c) Multi-Park Improvements/Facility Master Plan Study 70,000 #520 (n) Rowley Park Gymnasium HVAC Upgrade 170,000
#522 (n) NCC HVAC Upgrade 40,000
Park Land in Lieu - Total 1,654,730 $1,654,730 Measure A #967 (c) Multi-Park Improvements/Facility Master Plan Study 1,100,000 #528 (n) Civic Center Lighting Improvements 400,000
#529 (n) Park Electronic Signage 250,000
Measure A - Total 1,750,000 $1,750,000
Prop 68 #530 (n) Rowley Park Basketball Court Rehabilitation 215,103 #978 (c) Gardena Community Aquatic & Senior Center 8,500,000 105
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022-2023 FUNDING SUMMARY Prop 68 - Total 8,715,103 $8,715,103
Bond Proceeds / Measure G #978 (c) Gardena Community Aquatic & Senior Center 5,020,000 #505 (c) Rosecrans Community Center 1,000,000
General Fund / Measure G - Total 6,020,000 $6,020,000 Federal Earmarks #978 (c) Gardena Community Aquatic & Senior Center 1,400,000 $1,400,000 Deferred Maintenance Fund #509 (c) Fire Station No. 158 Roof Replacement 654,000 #521 (n) PW Yard Workshop Hvac Upgrade 50,000
Deferred Maintenance Fund - Total 704,000 $704,000
PARK/FACILITY IMPROVEMENTS SUBTOTAL $20,243,833
CIP- FISCAL YEAR 2022-2023 TOTAL $40,504,947
106
Park Land in
Lieu,
$3,500,000
Measure M
Highway,
$2,627,000
STPL,
$40,000
Gas Tax,
$550,000Prop C,
$550,000 Measure A,
$375,000
Measure G /
Bond
Proceeds,
$5,000,000
Measure R,
$400,000
Sewer Fund,
$300,000
Measure W,
$200,000
SB1,
$1,350,000
Measure M,
$900,000

CAPITAL REVENUE
… Where the money comes from ...

Streets,
$6,417,000
Parks/Facility
$8,875,000
Sew
er,
$300,000
Stormwater,
$200,000

CAPITAL EXPENDITURES
… Where the money goes...

Capital Improvement Projects Fiscal Year 2023-2024
107
CAPITAL IMPROVEMENT PROJECTS – PARKS / FACILITIES
FISCAL YEAR 2023-2024
( c
) – Continuing project from previous years,
( n ) – New project proposed for fiscal year 2021-2022
Overall Impact on Operating Budget
T
here is no financial impact to the General Fund for these projects.

J
OB NO. PROJECT DESCRIPTION
820
( c ) Mas Fukai Park Rehabilitation - $300,000
Replace playground equipment; Replace basketball
standards and handball wall, bleachers, fencing, asphalt ; renovate restrooms; replace picnic shelter . (Combined with JN 961)
96 1 ( c ) Bell Park Rehabilitation Program – $268,730
Replace picnic shelters, bleachers, fencing, netting, asphalt; renovate building, courts and restroom
963 (
c ) Rec Facilities Landscaping & Outdoor Improvements - $75,000
Irrigation, landscaping, parking lot improvements
9 66 ( c ) Thornburg Park Improvements - $150,000
Renovate southern portion of the park to add recreation space and opportunities
96 7 ( c ) Multi-Park Improvements - $75,000
Renovate/repair recreation facilities
968 (
c ) Rowley Park Baseball Diamond Restroom Rehabilitation - $225,000
Replace or Rehabilitate Rowley Park Diamond #1 Restroom 501 (
n) City Hall Roof Rehabilitation - $199,964
Lead and asbestos abatement, repair of existing and
additional drainage systems, and new curb openings;
installation of all new flashings and skirts; and repair and seal of all edges, joints, transitions, etc.
502 (
n) Nakaoka Community Center Roof Rehabilitation -
$235,222
Lead and asbestos abatement, removal and disposal of
existing materials; repair of existing and additional drainage systems, and new curb openings; installation of all new flashings and skirts; and repair and seal of all edges, joints, transitions, etc.
505
( n ) Community Project - $3,500,000
Acquire and renovate a building for community and senior programs
108
CAPITAL IMPROVEMENT PROJECTS – STREETS, SEWER & STORMWATER FISCAL YEAR 2023-2024
( c
) – Continuing project from previous years
( n ) – New project proposed for fiscal year 2023-2024
Overall Impact on Operating Budget
T
here is no financial impact to the General Fund for these projects.

J
OB NO. PROJECT DESCRIPTION
945
( c ) Redondo Beach Blvd Street Improvements - $2,627,000 Improve traffic flow along Redondo Beach Blvd. from
Crenshaw Blvd. to Vermont Ave; new medians, improve
signal, signing & striping, rehabilitate concrete and
pavements.
523
( n ) Storm Drain Master Plan - $300,000
Assessment of hydraulic capacity of the City’s major storm drains and prioritized set of Capital Improvement Projects to address existing and projected future capacity requirements including GIS implementation.
524
( n ) Storm Drain Debris Screen FY 2023/2024 - $200,000 Continue implementing the Statewide Trash Provisions
through multi-phase iterative approach. Install the Full Capture System Equivalency (FCSE) screens by year 2025
to all City jurisdictional catch basins.
525
( n ) Local Street Improvements FY 2023/2024 - $2,450,000 Rehabilitate various local residential streets asphalt
pavement, striping and pedestrian safety as needed.
526
( c ) Normandie Ave (Artesia to 177th), Cassidey St
(Normandie to Vermont) and Vermont Ave (177th to
182nd) Improvements - $900,000
Rehabilitate asphalt pavement, striping and pedestrian
safety as needed.
527 ( n ) Pedestrian Safety Improvements FY 2023/2024 - $440,000
Remove and replace damaged curb, gutter, sidewalk, and
access ramps at various locations.
109

FUNDING SOURCE STREETS, SEWER & STORMWATER IMPROVEMENTS PROJECT COST Measure M Highway #945 (c) RBB Street Improvements (Crenshaw to Vermont) 2,627,000 $2,627,000 Sewer Fund #523 (n) Storm Drain Master Plan 300,000 $300,000 Measure W #524 (n) Storm Drain Debris Screen FY 2023-2024 200,000 $200,000 Gas Tax #525 (n) Local Street Improvements 2023-2024 550,000 $550,000 SB 1 #525 (n) Local Street Improvements 2023-2024 1,350,000 $1,350,000 Prop C #525 (n) Local Street Improvements 2023-2024 550,000 $550,000 Measure R Local #526 (n)
Normandie (Artesia to 177th), Cassidy (Normandie to Vermont) and Vermont (177th to 182nd) Street Improvements 400,000 $400,000
Measure M Local #526 (n)
Normandie (Artesia to 177th), Cassidy (Normandie to Vermont) and Vermont (177th to 182nd) Street Improvements 500,000
#527 (n) Pedestrian Safety FY 2023-2024 400,000
Measure M Local - Total 900,000 $900,000
SB 821 (TDA) #527 (n) Pedestrian Safety Improvements FY 2023-2024 40,000 $40,000 STREETS, SEWER & STORMWATER IMPROVEMENTS SUBTOTAL $6,917,000

FUNDING SOURCE PARK/FACILITY IMPROVEMENTS PROJECT COST
Park Land in Lieu #820 (c) Mas Fukai Park Improvements 3,500,000 $3,500,000 Measure A #967 (c) Multi-Park Improvements/Facility Master Plan Study 375,000 $375,000 Bond Proceeds / Measure G #505 (c) Rosecrans Community Center 5,000,000 $5,000,000 PARK/FACILITY IMPROVEMENTS SUBTOTAL $8,875,000
CIP- FISCAL YEAR 2023-2024 TOTAL $15,792,000
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2023-2024 FUNDING SUMMARY 110
CAPITAL IMPROVEMENT PROJECT (CIP) STREET REHABILITATION TEN (10) YEAR PLAN - FISCAL YEARS ENDING 2022-2032 Prop C SB 821 Gas Tax SB1 Federal Sewer Measure W Lighting Dist. 1,366$ R
1,650$ 2,523$ R
430$
5,567$ R
100$ L 700$
40$ L 167$
130$ R
1,000$ 500$ L
1,000$
980$ L
350$
775$
80$ 300$ L
1,893$
100$ 200$ L 240$ L
145$
145$
135$
250$
40$ 300$ L
400$ 1,375$
200$
Measure R* Measure M*
Local Street Improvements FY 2020-2021
(Various)
Vermont Ave Street Improvements
(Rosecrans to 135th)
Storm Drain Debris Screeen FY 2020-2021
Storm Drain Debris Screeen FY 2021-2022
FUNDING ($1,000's)
FISCAL YEAR 2022-2023
New Traffic Signal at Vermont/Magnolia
Budlong Ave (135th to RBB) and Halldale Ave
(135th to El Segundo) Street Improvements
Local Street Improvements FY 2020-2021
(Various)
Crenshaw Blvd St. Improvements (Rosecrans
to El Seg.)
Sewer Master Plan
Van Ness Ave Street Improvements (RBB to
Marine)
Vermont Traffic Signal Improvement at RBB
Artesia Blvd. Street Improvements (Western
to Vermont)
170th Street Improvements (Normandie to
Vermont)
RBB Street Improvements (Crenshaw to
Vermont)
Vermont Ave Street Improvements (Artesia
to Gardena)
New Marked Crosswalk with PHB on
Pedestrian Safety FY 2021-2022
Citywide Wayfinding/Entry Sign Program
Gardena Decorative Street Lighting
Pedestrian Safety FY 2022-2023
Local Street Improvements FY 2022-2023
(Various)
Storm Drain Debris Screen FY 2022-2023
111
CAPITAL IMPROVEMENT PROJECT (CIP) STREET REHABILITATION TEN (10) YEAR PLAN - FISCAL YEARS ENDING 2022-2032 100$ 400$
100$ L
20$ L
130$ L 200$
3,525$ 120$ 4,819$ 7,677$ # 2,528$ 2,375$ 1,297$ 750$ 690$ 250$ Prop C SB 821 Gas Tax SB1 Federal Sewer Measure W Lighting Dist. 300$
200$
550$ 1,350$
400$ L 500$ L
40$ 400$ L
-$ 40$ 400$ 900$ 550$ 1,350$ -$ 300$ 200$ -$ Prop C SB 821 Gas Tax SB1 Federal Sewer Measure W Lighting Dist.

Local Street Improvements FY 2023-2024
(Various)
Normandie (Artesia to 177th), Cassidey
(Normandie to Vermont) and Vermont
(177th to 182nd) Street Improvements
Pedestrian Safety FY 2023-2024
TOTAL Fiscal Year 2023 - 2024
FISCAL YEAR 2024 - 2025
FUNDING ($1,000's)
Measure R* Measure M*
Storm Drain Debris Screen FY 2023-2024
FUNDING ($1,000's)
* L - Local Share & R - Regional/Highway funds
Measure R* Measure M*
Development of Intelligent Transportation
System (ITS) Master Plan
Street Sweeping Truch Purchase
County Regional TSSP on Rosecrans
County Regional TSSP on RBB
TOTAL Fiscal Year 2022 - 2023
FISCAL YEAR 2023-2024
Storm Drain Master Plan
112
CAPITAL IMPROVEMENT PROJECT (CIP) STREET REHABILITATION TEN (10) YEAR PLAN - FISCAL YEARS ENDING 2022-2032 550$ 900$ L
40$ 400$ L
L 500$ 1,300$
1,600
200$
40$
590$ 40$ 400$ 900$ 500$ 1,300$ -$ 1,600$ 200$ -$ 550$ 900$ L
40$ 400$ L
L 500$ 1,300$
1,600
200$
550$ 40$ 400$ 900$ 500$ 1,300$ -$ 1,600$ 200$ -$ Prop C SB 821 Gas Tax SB1 Federal Sewer Measure W Lighting Dist. 550$ 900$ L
132nd St (Wilton to Water Chanel), 135th
(Crenshaw to Budlong), 139th (Ardath to Van
Ness), 145th (Gramercy to Western), 146th
(Western to Denker), 157th ( Van Ness to
Gramercy), 164th (Normandie to New
Hampshire) and 166th St (Western to
Normandie) and Marine Ave (Western to
Vermont) Street Improvements
Normandie Ave (RBB to El Segundo),
Rosecrans Ave (Normandie to Purche PCC
Repair), Vermont Ave (132nd to 135th) &
Vermont (Roscecrans, Marine and RBB,
161st PCC Repair) and Western Ave (RBB to
139th) Street Improvements
Ped Safety Improvement FY 2025-2026
(Various)
Local Street Improvement FY 2025-2026
(Various)
Ped Safety Improvement FY 2024-2025
(Various)
FISCAL YEAR 2025 - 2026
TOTAL Fiscal Year 2024 - 2025
Local Street Improvement FY 2024-2025
(Various)
Sewer Rehabilitation FY 2024-2025
FISCAL YEAR 2026 - 2027
TOTAL Fiscal Year 2025 - 2026
Storm Drain Debris Screen FY 2024-2025
Storm Drain Debris Screen FY 2025-2026
Sewer Rehabilitation FY 2025-2026
Pavement Mangaement Program Update
FUNDING ($1,000's)
Measure R* Measure M*
Arterial and Collector Streeet Improvements
113
CAPITAL IMPROVEMENT PROJECT (CIP) STREET REHABILITATION TEN (10) YEAR PLAN - FISCAL YEARS ENDING 2022-2032 40$ 400$ L
L 500$ 1,300$
1,000$
600$ 200$
550$ 40$ 400$ 900$ 500$ 1,300$ -$ 1,600$ 200$ -$ 550$ 900$ L
40$ 400$ L
L 500$ 1,300$
1,000$
600$ 200$
45$
550$ 40$ 400$ 900$ 500$ 1,300$ -$ 1,600$ 200$ -$ Prop C SB 821 Gas Tax SB1 Federal Sewer Measure W Lighting Dist. 550$ 900$ L
40$ 400$ L
TOTAL Fiscal Year 2027 - 2028
FISCAL YEAR 2028 - 2029
Arterial and Collector Streeet Improvements
Ped Safety Improvement FY 2028-2029
(Various)
Storm Drain Rehabilitation FY 2027-2028
FISCAL YEAR 2027 - 2028
TOTAL Fiscal Year 2026 - 2027
Sewer Rehabilitation FY 2027-2028
Ped Safety Improvement FY 2026-2027
(Various)
Local Street Improvement FY 2026-2027
(Various)
Sewer Rehabilitation FY 2026-2027
Storm Drain Rehabilitation FY 2026-2027
Ped Safety Improvement FY 2027-2028
(Various)
Arterial and Collector Streeet Improvements
Local Street Improvement FY 2027-2028
(Various)
Pavement Mangaement Program Update
* L - Local Share & R - Regional/Highway funds
FUNDING ($1,000's)
Measure R* Measure M*
114
CAPITAL IMPROVEMENT PROJECT (CIP) STREET REHABILITATION TEN (10) YEAR PLAN - FISCAL YEARS ENDING 2022-2032 L 500$ 1,300$
1,000$
600$ 200$
550$ 40$ 400$ 900$ 500$ 1,300$ -$ 1,000$ 200$ -$ 550$ 900$ L
40$ 400$ L
L 500$ 1,300$
1,000$
600$ 200$
550$ 40$ 400$ 900$ 500$ 1,300$ -$ 1,600$ 200$ -$ Prop C SB 821 Gas Tax SB1 Federal Sewer Measure W Lighting Dist. 550$ 900$ L
40$ 400$ L
L 500$ 1,300$
Local Street Improvement FY 2029-2030
(Various)
Local Street Improvement FY 2028-2029
(Various)
Local Street Improvement FY 2030-2031
(Various)
Ped Safety Improvement FY 2030-2031
(Various)
FISCAL YEAR 2030 - 2031
Sewer Rehabilitation FY 2028-2029
FISCAL YEAR 2029 - 2030
TOTAL Fiscal Year 2028 - 2029
TOTAL Fiscal Year 2029 - 2030
Storm Drain Rehabilitation FY 2028-2029
Arterial and Collector Streeet Improvements
Measure R*
Arterial and Collector Streeet Improvements
Ped Safety Improvement FY 2029-2030
(Various)
Sewer Rehabilitation FY 2029-2030
Storm Drain Rehabilitation FY 2029-2030
Measure M*
* L - Local Share & R - Regional/Highway funds
FUNDING ($1,000's)
115
CAPITAL IMPROVEMENT PROJECT (CIP) STREET REHABILITATION TEN (10) YEAR PLAN - FISCAL YEARS ENDING 2022-2032 1,000$
600$ 200$
45$
550$ 40$ 400$ 900$ 500$ 1,300$ -$ 1,600$ 200$ -$ Prop C SB 821 Gas Tax SB1 Federal Sewer Measure W Lighting Dist. 550$ 900$ L
40$ 400$ L
L 500$ 1,300$
1,000$
600$ 200$
550$ 40$ 400$ 900$ 500$ 1,300$ -$ 1,000$ 200$ -$ Storm Drain Rehabilitation FY 2030-2031
TOTAL Fiscal Year 2030 - 2031
Sewer Rehabilitation FY 2031-2032
FISCAL YEAR 2031 - 2032
Arterial and Collector Streeet Improvements
Local Street Improvement FY 2031-2032
(Various)
Storm Drain Rehabilitation FY 2031-2032
TOTAL Fiscal Year 2031 - 2032
FUNDING ($1,000's)
Measure R* Measure M*
* L - Local Share & R - Regional/Highway funds
Pavement Mangaement Program Update
Ped Safety Improvement FY 2031-2032
(Various)
Sewer Rehabilitation FY 2030-2031
116

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117

DEBT SERVICE

PROPOSED BUDGET
FY 2022/2023 & 2023/2024
118
Series PRINCIPAL INTEREST TOTAL PRINCIPAL INTEREST TOTAL PRINCIPAL INTEREST TOTAL PRINCIPAL INTEREST TOTAL Certificates of Participation (COPs):
2006 A¹ 21,010,000 27,690,971 48,700,971 6,565,000 1,891,193 8,456,193 625,000 398,910 1,023,910 5,940,000 1,492,283 7,432,283 2007 A 2,800,000 1,929,165 4,729,165 1,315,000 356,432 1,671,432 120,000 66,575 186,575 1,195,000 289,857 1,484,857 Direct Purchase Lease:
2017² 1,635,000 121,078 1,756,078 565,000 11,748 576,748 280,000 8,798 288,798 285,000 2,950 287,950 Lease Revenue Bonds:
2014¹ 9,110,000 8,035,249 17,145,249 8,815,000 4,721,178 13,536,178 65,000 438,366 503,366 8,750,000 4,282,812 13,032,812 2021 13,155,000 5,319,216 18,474,216 12,880,000 4,988,000 17,868,000 440,000 498,000 938,000 12,440,000 4,490,000 16,930,000 Taxable Pension Obligation Bonds:
2020³ 101,490,000 36,502,806 137,992,806 98,285,000 32,480,434 130,765,434 3,665,000 2,938,951 6,603,951 94,620,000 29,541,483 124,161,483 $155,700,000 $79,598,485 $ 235,298,485 $128,425,000 $44,448,985 $172,873,985 $5,195,000 $4,349,600 $9,544,600 $123,230,000 $40,099,385 $163,329,385 Professional services and Admin. Fees: 9,545$
TOTAL: 9,554,145$
REVENUE SOURCES:

Transfer-in from General Fund 7,896,043$
Transfer-in from GTrans Fund 1,386,169$
Transfer-in from Sewer Fund 64,719$
Transfer-in from Grant Funds 207,214$
9,554,145$
¹ In Fiscal Year 2014/2015, 2006 Series B was refunded by the 2014 Taxable Lease Revenue Refunding Bonds. ² In Fiscal Year 2016/2017, 2006 Series C was refunded by the 2017 Direct Purchase Lease Bonds. ³ Of the original principal issued, $79,193,585 was allocated to governmenal activities (General) and $22,296,415 was allocated to business-type activities (Enterprise).

ENDING BALANCE June 30, 2023ORIGINAL ISSUE BEGINNING BALANCE July 1, 2022 RETIRED FY 2022-23

CITY OF GARDENA
FISCAL YEAR 2022-2023

DEBT SERVICE REQUIREMENTS
119
BOND ISSUES: CITY OF GARDENA
Refunding Certificates of Participation
DATE OF ISSUES: June 7, 2006
AMOUNT OF ISSUE: $21,010,000.00
AMOUNT OUTSTANDING: $6,565,000.00 *
(June 30, 2022)
DESCRIPTION: The 2006 Refunding Certificates of Participation Series AB&C are issued to (1) refinance certain financial obligations of the City in connection with a Memorandum of Understanding with certain financial institutions, (2) prepay and defease certain outstanding 1994 Refunding Certificates of Participation, (3) fund a reserve fund and (4) pay certain costs of issuance.

The total $21,010,000 includes $12,495,000 aggregate principal amount of Certificates of Participation (2006 Refinancing Project, Series A), and $8,515,000 aggregate principal amount of Certificates of Participation Series B (the 2006C Certificates.) *Note-In Fiscal Year 2014-2015 the 2006 Certificate of Participation, Series B, was refunded by the 2014 Taxable Lease Revenue Refunding Bonds, Series 2014. The econmic gain on the current refunding was $1,637,398 and the savings in debt service payments was $2,360,051.

The bond interest rates vary from 3.625% to 4.500%.

PAYMENT DATES: January 1 and July 1
PAYMENT AGENT: US Bank
FY 2021-22 FY 2022-23 FY 2023-24

REVENUE SOURCES
Transfer-in from General Fund 1,024,939 1,026,340 1,025,189 TOTAL: 1,024,939$ 1,026,340$ 1,025, 189$

EXPENDITURES
Interest Expense 437,509 398,910 357,759
Principal payment 585,000 625,000 665,000
Administration and trustee fees 2,430 2,430 2,430
TOTAL: 1,024,939$ 1,026,340$ 1,025, 189$

DEBT SERVICE REQUIREMENTS

DEBT SERVICE REQUIREMENTS
2006 REFUNDING CERTIFICATES OF PARTICIPATION SERIES A
(Issued in 2006)
120
BOND ISSUES: CITY OF GARDENA
Direct Purchase Lease
DATE OF ISSUES: June 2017
AMOUNT OF ISSUE: $1,635,000.00
AMOUNT OUTSTANDING: $565,000.00
(June 30, 2022)
DESCRIPTION: The 2017 Direct Purchase Lease Bonds were issued to (1) refund 2016 Certificate of Participation, Series C, (2) interests due and (3) p
ay certain costs of issuance.

The bonds bear interest at 2.07%.

PAYMENT DATES: January 1 and July 1
PAYMENT AGENT: Zions Bank
FY 2021-22 FY 2022-23 FY 2023-24

REVENUE SOURCES
Transfer-in from General Fund 17,110 288,798 287,950
TOTAL: 17,110$ 288,798$ 287,950$

EXPENDITURES
Interest Expense 14,594 8,798 2,950
Principal payment 280,000 280,000 285,000
Administration and trustee fees - - -
TOTAL: 294,594$ 288,798$ 287,950$

DEBT SERVICE REQUIREMENTS

DEBT SERVICE REQUIREMENTS
2017 DIRECT PURCHASE LEASE
(Issued in 2017)
121
BOND ISSUES: CITY OF GARDENA
South Bay Communication Center
DATE OF ISSUES: January 24, 2007
AMOUNT OF ISSUE: $2,800,000.00
AMOUNT OUTSTANDING: $1,315,000.00
(June 30, 2022)
DESCRIPTION: The 2007 A Refunding Revenue Bonds are issued pursuant to Indenture of Trust, dated as of February 1, 2007 by and between the South Bay Regional Public Communications Authority (SBRPCA), and the Bank of New York Trust Company, N.A. as trustee. The bonds are issued to refund SBRPCA Revenue Bonds 2001Series A (City of Gardena Project) in an amount of $2,800,000, to fund the Reserve Account, and to pay certain costs of issuance.

PAYMENT DATES: January 1 and July 1
PAYMENT AGENT: Bank of New York Trust Company
FY 2021-22 FY 2022-23 FY 2023-24

REVENUE SOURCES
Transfer-in from General Fund 189,295 188,545 187,545 TOTAL: 189,295$ 188,545$ 187, 545$

EXPENDITURES
Interest Expense 72,325 66,575 60,575 Principal payment 115,000 120,000 125,000 Trustee admin. services 1,970 1,970 1,970 TOTAL: 189,295$ 188,545$ 187, 545$

DEBT SERVICE REQUIREMENTS

DEBT SERVICE REQUIREMENTS
2007 REVENUE BONDS SERIES A
(Issued in 2007)
122
BOND ISSUES: CITY OF GARDENA
Taxable Lease Revenue Refunding Bonds
DATE OF ISSUES: May 1, 2015
AMOUNT OF ISSUE: $9,110,000.00
AMOUNT OUTSTANDING: $8,815,000.00
(June 30, 2022)
DESCRIPTION: The 2014 Taxable Lease Revenue Refunding Bonds, were issued to (1) refund the 2006B Certificates, (2) f
und capitalized interest for a portion of the Bonds through May 1, 2017, and (3) pay a portion of the costs of issuance.

The bond interest rates vary from 3.950% to 5.000%.

PAYMENT DATES: May 1 and November 1
PAYMENT AGENT: US Bank
FY 2021-22 FY 2022-23 FY 2023-24

REVENUE SOURCES
Transfer-in from General Fund 508,579 506,011 508,444
TOTAL: 508,579$ 506,011$ 508,444$

EXPENDITURES
Interest Expense 440,934 438,366 435,799
Principal payment 65,000 65,000 70,000
Administration and trustee fees 2,645 2,645 2,645
TOTAL: 508,579$ 506,011$ 508,444$

DEBT SERVICE REQUIREMENTS
2014 TAXABLE LEASE REVENUE REFUNDING BONDS
(Issued in 2015)

DEBT SERVICE REQUIREMENTS
123
BOND ISSUES: CITY OF GARDENA
Taxable Pension Obligation Bonds
DATE OF ISSUES: November 1, 2020
AMOUNT OF ISSUE: $101,490,000.00 ($79,193,585 General and $22,296,415 Enterprise) AMOUNT OUTSTANDING: $98,285,000.00 ($76,692,723 General and $21,592,277 Enterprise) (June 30, 2022)
DESCRIPTION: The 2020 Taxable Pension Obligation Bonds were issued to (1) finance a portion of the City's unfunded accrued actuarial liability to the California Public Employees' Retirement System (CalPERS) and (2) pay the costs of issuance of the bonds. Of the original principal issued, $79,193,585 was allocated to governmenal activities (General) and $22,296,415 was allocated to business-type activities (Enterprise).

The bond interest rates vary from 1.081% to 3.363%.

PAYMENT DATES: April 1 and October 1
PAYMENT AGENT: US Bank
FY 2021-22 FY 2022-23 FY 2023-24

REVENUE SOURCES
Transfer-in from General Fund 4,503,020 4,948,349 5,319,938 Transfer-in from GTrans Fund 1,252,647 1,386,169 1,490,541 Transfer-in from Sewer Fund 58,485 64,719 69,592
Transfer-in from Grant Funds 156,174 207,214 223,625
TOTAL: 5,970,325$ 6,606,451$ 7,103, 696$

EXPENDITURES
Interest Expense 2,972,825 2,938,951 2,891,196 Principal payment 2,995,000 3,665,000 4,210,000 Administration and trustee fees 2,500 2,500 2,500
TOTAL: 5,970,325$ 6,606,451$ 7,103, 696$

DEBT SERVICE REQUIREMENTS
2020 TAXABLE PENSION OBLIGATION BONDS
(Issued in 2020)

DEBT SERVICE REQUIREMENTS
124
BOND ISSUES: CITY OF GARDENA
Lease Revenue Bonds
DATE OF ISSUES: September 1, 2021
AMOUNT OF ISSUE: $13,155,000.00
AMOUNT OUTSTANDING: $12,880,000.00
(June 30, 2022)
DESCRIPTION: The 2021 Lease Revenue Bonds were issued to (1) finance a portion of the costs of construction of the new Gardena Community Aquatic & Senior Center, (2) finance the costs of acquiring and renovating an existing building to be converted into a new Community Center, (3) finance various park improvements, and (4) pay the costs of issuance.

The bond interest rates vary from 3.000% to 5.000%.

PAYMENT DATES: May 1 and November 1
PAYMENT AGENT: US Bank
FY 2021-22 FY 2022-23 FY 2023-24

REVENUE SOURCES
Transfer-in from General Fund 606,216 938,000 941,000
TOTAL: 606,216$ 938,000$ 941,000$

EXPENDITURES
Interest Expense 331,216 498,000 476,000
Principal payment 275,000 440,000 465,000
Administration and trustee fees - - -
TOTAL: 606,216$ 938,000$ 941,000$

DEBT SERVICE REQUIREMENTS
2021 LEASE REVENUE BONDS
(Issued in 2021)

DEBT SERVICE REQUIREMENTS
125
Series PRINCIPAL INTEREST TOTAL PRINCIPAL INTEREST TOTAL PRINCIPAL INTEREST TOTAL PRINCIPAL INTEREST TOTAL Certificates of Participation (COPs):
2006 A¹ 21,010,000 27,690,971 48,700,971 5,940,000 1,492,283 7,432,283 665,000 357,759 1,022,759 5,275,000 1,134,524 6,409,524 2007 A 2,800,000 1,929,165 4,729,165 1,195,000 289,857 1,484,857 125,000 60,575 185,575 1,070,000 229,282 1,299,282 Direct Purchase Lease:
2017² 1,635,000 121,078 1,756,078 285,000 2,950 287,950 285,000 2,950 287,950 - - - Lease Revenue Bonds:
2014¹ 9,110,000 8,035,249 17,145,249 8,750,000 4,282,812 13,032,812 70,000 435,799 505,799 8,680,000 3,847,013 12,527,013 2021 13,155,000 5,319,216 18,474,216 12,440,000 4,490,000 16,930,000 465,000 476,000 941,000 11,975,000 4,014,000 15,989,000 Taxable Pension Obligation Bonds:
2020³ 101,490,000 36,502,806 137,992,806 94,620,000 29,541,483 124,161,483 4,210,000 2,891,196 7,101,196 90,410,000 26,650,287 117,060,287 $155,700,000 $79,598,485 $2 35,298,485 $123,230,000 $40,099,385 $163,329,385 $5,820,000 $4,224,279 $10,044,279 $117,410,000 $35,875,106 $153,285,106 Professional services and Admin. Fees: 9,545$
TOTAL: 10,053,824$
REVENUE SOURCES:

Transfer-in from General Fund 8,270,066$
Transfer-in from GTrans Fund 1,490,541$
Transfer-in from Sewer Fund 69,592$
Transfer-in from Grant Funds 223,625$
10,053,824$
¹ In Fiscal Year 2014/2015, 2006 Series B was refunded by the 2014 Taxable Lease Revenue Refunding Bonds. ² In Fiscal Year 2016/2017, 2006 Series C was refunded by the 2017 Direct Purchase Lease Bonds. ³ Of the original principal issued, $79,193,585 was allocated to governmenal activities (General) and $22,296,415 was allocated to business-type activities (Enterprise).

ENDING BALANCE June 30, 2024ORIGINAL ISSUE BEGINNING BALANCE July 1, 2023 RETIRED FY 2023-24

CITY OF GARDENA
FISCAL YEAR 2023-2024

DEBT SERVICE REQUIREMENTS
126
BOND ISSUES: CITY OF GARDENA
Refunding Certificates of Participation
DATE OF ISSUES: June 7, 2006
AMOUNT OF ISSUE: $21,010,000.00
AMOUNT OUTSTANDING: $5,940,000.00 *
(June 30, 2023)
DESCRIPTION: The 2006 Refunding Certificates of Participation Series AB&C are issued to (1) refinance certain financial obligations of the City in connection with a Memorandum of Understanding with certain financial institutions, (2) prepay and defease certain outstanding 1994 Refunding Certificates of Participation, (3) fund a reserve fund and (4) pay certain costs of issuance.

The bond interest rates vary from 3.625% to 4.500%.

PAYMENT DATES: January 1 and July 1
PAYMENT AGENT: US Bank
FY 2022-23 FY 2023-24 FY 2024-25

REVENUE SOURCES
Transfer-in from General Fund 1,026,340 1,025,189 1,021,486 TOTAL: 1,026,340$ 1,025,189$ 1,021, 486$

EXPENDITURES
Interest Expense 398,910 357,759 314,056
Principal payment 625,000 665,000 705,000
Administration and trustee fees 2,430 2,430 2,430
TOTAL: 1,026,340$ 1,025,189$ 1,021, 486$

DEBT SERVICE REQUIREMENTS

DEBT SERVICE REQUIREMENTS
2006 REFUNDING CERTIFICATES OF PARTICIPATION SERIES A
(Issued in 2006)
127
BOND ISSUES: CITY OF GARDENA
Direct Purchase Lease
DATE OF ISSUES: June 2017
AMOUNT OF ISSUE: $1,635,000.00
AMOUNT OUTSTANDING: $285,000.00
(June 30, 2023)
DESCRIPTION: The 2017 Direct Purchase Lease Bonds were issued to (1) refund 2016 Certificate of Participation, Series C, (2) interests due and (3) p
ay certain costs of issuance.

The bonds bear interest at 2.07%.

PAYMENT DATES: January 1 and July 1
PAYMENT AGENT: Zions Bank
FY 2022-23 FY 2023-24 FY 2024-25

REVENUE SOURCES
Transfer-in from General Fund 17,110 287,950 -
TOTAL: 17,110$ 287,950$ -$

EXPENDITURES
Interest Expense 8,798 2,950 -
Principal payment 280,000 285,000 -
Administration and trustee fees - - -
TOTAL: 288,798$ 287,950$ -$

DEBT SERVICE REQUIREMENTS

DEBT SERVICE REQUIREMENTS
2017 DIRECT PURCHASE LEASE
(Issued in 2017)
128
BOND ISSUES: CITY OF GARDENA
South Bay Communication Center
DATE OF ISSUES: January 24, 2007
AMOUNT OF ISSUE: $2,800,000.00
AMOUNT OUTSTANDING: $1,195,000.00
(June 30, 2023)
DESCRIPTION: The 2007 A Refunding Revenue Bonds are issued pursuant to Indenture of Trust, dated as of February 1, 2007 by and between the South Bay Regional Public Communications Authority (SBRPCA), and the Bank of New York Trust Company, N.A. as trustee. The bonds are issued to refund SBRPCA Revenue Bonds 2001Series A (City of Gardena Project) in an amount of $2,800,000, to fund the Reserve Account, and to pay certain costs of issuance.

PAYMENT DATES: January 1 and July 1
PAYMENT AGENT: Bank of New York Trust Company
FY 2022-23 FY 2023-24 FY 2024-25

REVENUE SOURCES
Transfer-in from General Fund 188,545 187,545 186,295
TOTAL: 188,545$ 187,545$ 186,295$

EXPENDITURES
Interest Expense 66,575 60,575 54,325
Principal payment 120,000 125,000 130,000
Trustee admin. services 1,970 1,970 1,970
TOTAL: 188,545$ 187,545$ 186,295$

DEBT SERVICE REQUIREMENTS

DEBT SERVICE REQUIREMENTS
2007 REVENUE BONDS SERIES A
(Issued in 2007)
129
BOND ISSUES: CITY OF GARDENA
Taxable Lease Revenue Refunding Bonds
DATE OF ISSUES: May 1, 2015
AMOUNT OF ISSUE: $9,110,000.00
AMOUNT OUTSTANDING: $8,745,000.00
(June 30, 2023)
DESCRIPTION: The 2014 Taxable Lease Revenue Refunding Bonds, were issued to (1) refund the 2006B Certificates, (2) f
und capitalized interest for a portion of the Bonds through May 1, 2017, and (3) pay a portion of the costs of issuance.

The bond interest rates vary from 3.950% to 5.000%.

PAYMENT DATES: May 1 and November 1
PAYMENT AGENT: US Bank
FY 2022-23 FY 2023-24 FY 2024-25

REVENUE SOURCES
Transfer-in from General Fund 506,011 508,444 505,679
TOTAL: 506,011$ 508,444$ 505,679$

EXPENDITURES
Interest Expense 438,366 435,799 433,034
Principal payment 65,000 70,000 70,000
Administration and trustee fees 2,645 2,645 2,645
TOTAL: 506,011$ 508,444$ 505,679$

DEBT SERVICE REQUIREMENTS
2014 TAXABLE LEASE REVENUE REFUNDING BONDS
(Issued in 2015)

DEBT SERVICE REQUIREMENTS
130
BOND ISSUES: CITY OF GARDENA
Taxable Pension Obligation Bonds
DATE OF ISSUES: November 1, 2020
AMOUNT OF ISSUE: $101,490,000.00 ($79,193,585 General and $22,296,415 Enterprise) AMOUNT OUTSTANDING: $94,620,000.00 ($73,832,923 General and $20,787,077 Enterprise) (June 30, 2023)
DESCRIPTION: The 2020 Taxable Pension Obligation Bonds were issued to (1) finance a portion of the City's unfunded accrued actuarial liability to the California Public Employees' Retirement System (CalPERS) and (2) pay the costs of issuance of the bonds. Of the original principal issued, $79,193,585 was allocated to governmenal activities (General) and $22,296,415 was allocated to business-type activities (Enterprise).

The bond interest rates vary from 1.081% to 3.363%.

PAYMENT DATES: April 1 and October 1
PAYMENT AGENT: US Bank
FY 2022-23 FY 2023-24 FY 2024-25

REVENUE SOURCES
Transfer-in from General Fund 4,948,349 5,319,938 5,712,295 Transfer-in from GTrans Fund 1,386,169 1,490,541 1,601,109 Transfer-in from Sewer Fund 64,719 69,592 74,754
Transfer-in from Grant Funds 207,214 223,625 242,304
TOTAL: 6,606,451$ 7,103,696$ 7,630, 462$

EXPENDITURES
Interest Expense 2,938,951 2,891,196 2,827,962 Principal payment 3,665,000 4,210,000 4,800,000 Administration and trustee fees 2,500 2,500 2,500
TOTAL: 6,606,451$ 7,103,696$ 7,630, 462$

DEBT SERVICE REQUIREMENTS
2020 TAXABLE PENSION OBLIGATION BONDS
(Issued in 2020)

DEBT SERVICE REQUIREMENTS
131
BOND ISSUES: CITY OF GARDENA
Lease Revenue Bonds
DATE OF ISSUES: September 1, 2021
AMOUNT OF ISSUE: $13,155,000.00
AMOUNT OUTSTANDING: $12,440,000.00
(June 30, 2023)
DESCRIPTION: The 2021 Lease Revenue Bonds were issued to (1) finance a portion of the costs of construction of the new Gardena Community Aquatic & Senior Center, (2) finance the costs of acquiring and renovating an existing building to be converted into a new Community Center, (3) finance various park improvements, and (4) pay the costs of issuance.

The bond interest rates vary from 3.000% to 5.000%.

PAYMENT DATES: May 1 and November 1
PAYMENT AGENT: US Bank
FY 2022-23 FY 2023-24 FY 2024-25

REVENUE SOURCES
Transfer-in from General Fund 938,000 941,000 942,750
TOTAL: 938,000$ 941,000$ 942,750$

EXPENDITURES
Interest Expense 498,000 476,000 452,750
Principal payment 440,000 465,000 490,000
Administration and trustee fees - - -
TOTAL: 938,000$ 941,000$ 942,750$

DEBT SERVICE REQUIREMENTS
2021 LEASE REVENUE BONDS
(Issued in 2021)

DEBT SERVICE REQUIREMENTS
132

INTERNAL SERVICE FUNDS

PROPOSED BUDGET
FY 2022/2023 & 2023/2024
133

INTERNAL SERVICE FUNDS
I
nternal Service Funds are established to cover the cost of insurance and other ongoing administrative obligations and to separate these funds from the G eneral Fund account . The City is self -insured for general liability, w orker’s compensation and employee health benefits coverage. Funds in these accounts are used to pay all self -insured losses and related administrative costs with the balance in each account at the end of the fiscal year accumulated as reserves against future liabilities.

SEL

F - INSURANCE PROGRAMS
The C
ity retains the services of Third- Party Administrators (TPA) to handle claims for general liability, worker’s
compensation and health care claims. Current services are provided by:

G
eneral Liability Claims – Carl Warren & Co.

Workers Compensation Claims – AdminSure
Health Benefits Plan – Health Now
• General Liability
The General Liability Fund provides for the City's general liability, self-insurance program, and other insurance needs in order to reduce cost and provide better control; to provi de
f
or the administration and legal service necessary for the operation of this program; to provide insurance protecti on agai
nst catastrophic loss or losses and to provide payment
of liability insurance purchased in excess of the City’s self- insurance limits.

Charges to departments are established by the Director of Administrative Services and included in the budget manual.

Upon recommendation from the finance committee,
additional reserves may be transferred at year-end from the General Fund reserves.
• W
orkers Compensation
The Workers Compensation Fund is established to pay
administrative and legal services necessary for the
operation of this program; to provide payment of
compensation benefits and medical expenses associated
w
ith industrial injuries; to provide insurance protecti on agai
nst a catastrophic loss or losses; to review and analyze t
he City’s industrial injury risks and determine the most suitable means of reducing employee expos ure, and to
dev
elop procedures for the administration of the City’s Self- Insurance Compensation and Safety Program.

Charges to departments are established by the Director of Administrative Services and included in the budget manual.

PUBLIC SERVICE GOAL: To continually build and maintain adequate reserves through annual budget contributions to protect the City’s investment in the cost of insurance and other ongoing administrative obligations. 134
• Health Benefits
The City is self-insured for health benefits for its employees and purchases reinsurance to transfer some of its risk.

Rates are set by the Health Benefits Committee, which is comprised of management and one employee from each of
the employee bargaining groups. The committee reviews
the cost of health care, changes in benefits, and market trends in order to establish the rate for health insurance.

Fund levels are set at a 70% confidence
rate.

The f
und is supported through contributions of both
employees and the City as negotiated each year with the employee bargaining groups. T he City’s contribut ion is $1,368 per month for the employee and one dependent.

Employees contribute an additional $494 per month if they have more than one dependent insured. Rates for life
insurance varies depending on the bargaining group.
135
Internal Service Funds Audited
2020-2021
Adopted
2021-2022
Proposed
2022-2023
Proposed
2023-2024
Self-Insurance Liability 1,895,716 2,364,423 2,650,414 2,736,135 Self-Insurance Workers Comp 3,161,078 1,940,032 2,217,890 2,279,683 Self-Insurance Health Benefit Fund 8,961,087 9,567,611 10,082,809 11,074,225 Total Internal Service Funds 14,017,881 13,872,066 14,951,113 16,090,043 Self-Insurance
Liability
17%
Self-Insurance
Workers Comp
14%
Self-Insurance
Health Benefit Fund
69%
136

APPENDIX
137

ACCOUNTING SYSTEM
The total set of records and procedures that are used to record, classify, and report information on the financial status and operations of an entity.

ACCOUNTS PAYABLE
Amounts owing to private persons, firms, or corporations for goods and services received.

ACCOUNTS RECEIVABLE
Amounts owing from private persons, firms, or corporations for goods and services furnished.

ACCRUAL
Transactions and events are recognized as revenues/gains or expenses/losses when they occur, regardless of the timing of the related cash flows.

ADOPTION
Formal action by the City Council that sets the spending path for the fiscal year.

LOCATION
The practice of spreading costs among various cost centers on some predetermined reasonable basis (e.g., percentages) as opposed to distribution of expenses on a unit charge or direct identification basis.

ACT
IVITY
A specific unit of work or service performed.

PROPRIATION
An authorization made by the City Council that permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one-year period.

PROPRIATION ORDINANCE
The official enactment by the City Council establishing the legal authority for the City officials to obligate and expend resources.

ASSESSED VALUATION
The estimated value placed upon real and personal property by the County Assessor as the basis for levying property taxes.

ASSETS
The entries on a balance sheet showing all properties and claims against others that may be used directly or indirectly to cover liabilities.

AUDIT
A systematic examination of resource utilization concluding in a written report. It is a test of management’s internal accounting controls and is intended to:
• Ascertain whether financial statements fairly present financial positions and results of operations;
• Test whether transactions have been legally performed; • Identify areas for possible improvements in accounting practices and procedures;
• Ascertain whether transactions have been recorded accurately and consistently; an
d
• A
scertain the managerial conduct of officials responsible for governmental resources.

BALANCE SHEET
A statement purporting to present the financial position of an entity by disclosing its assets, liabilities, and fund equities as of a specific date.

Under varying circumstances, assets are carried at “lower of cost or market,” “cost less allowance for depreciation,” etc.

BOND (Debt Instrument)
A written promise to pay (debt) a specified sum of money (called principal or face value) at a specified future date (called the maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long- term debt to pay for specific capital expenditures.

BUDGET (Operating)
A plan of financial operation embodying an estimate of proposed expenditures for a given period (typically a fiscal year) and the proposed means of financing them (revenue estimates). The term is also sometimes used to denote the officially approved expenditure ceilings under which the City and its departments operate .

BUDG

ET CALENDAR
The schedule of key dates or milestones which the City follows in the preparation and adoption of the budget.
138
BUDGET MESSAGE (City Manager’s)
A general discussion of the proposed budget presented in writing as a part of, or supplement to, the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations made by the City Manager
.

CAPITAL ASSETS
Assets of significant value and having a useful life of more than one year. Capital assets are also called fixed assets.

CAPITAL BUDGET
A plan of proposed capital expenditures and the means of financing them. The capital budget is enacted as part of the City’s consolidated budget which includes both operating and capital outlays, and is based on a capital improvement program (CIP).

CAPITAL IMPROVEMENT PROGRAM (CIP)
A plan for capital expenditures to be incurred each year over a period of ten future years setting forth each capital project, the amount to be expended in each year, and the method of financing those expenditures.

CAPITAL OUTLAYS
Expenditures for the acquisitions of capital assets. Includes the cost of land, buildings, permanent improvements, machinery, large tools, rolling, and stationary equipment.

CAPITAL PROJECTS
Projects which purchase or construct capital assets. Typically a capital project encompasses a purchase of land and/or the construction of a building or facility.

CAPITAL PROJECTS FUND
Used to account for financial resources used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds).

RTIFICATE OF DEPOSIT
A negotiable or non-negotiable receipt for monies deposited in a bank or financial institution for a specified period and rate of interest.

COMMODITIES
Items of expenditure (in the operating budget) which after use, are consumed or show a material change in their physical condition, and which are generally of limited value and are characterized by rapid depreciation, i.e. office supplies and motor fuel.

CONTINGENCY
A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted for.

CONTRACTUAL SERVICES
Items of expenditure for services the City receives from an internal service fund or an outside company. Utilities, rent and maintenance service agreements are examples of contractual services.

CONSUMER PRICE INDEX (CPI):

A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation.

DEBT SERVICE
Payment of interest and repayment of principal to holders of the City’s debt instruments.

DEBT SERVICE FUND
Used to account for the accumulation of resources for, and payment of, general long-term debt.

DEFICIT
• The excess of entity’s liabilities over its assets (See Fund Balance). • The excess of expenditures or expenses over revenues during a single accounting period.

DEPARTMENT
An organizational unit comprised of one or more divisions.

DEPRECIATION
Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence.
• That portion of the cost of a capital asset, which is charged as an expense during a particular period.

BT RATIO
A ratio that indicates the proportion of debt compared to assets, calculated by dividing total debt by total assets.
139
D

IVISION
A program or activity, within a department, that furthers the objectives of the City Council by providing services or products.

NCUMBRANCES
Obligations in the form of purchase orders or contract commitments, which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when an actual liability is set up.

NTERPRISE FUND
Separate financial accounting used for government operations that are financed and operated in a manner similar to business enterprises, and where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public be financed or recovered primarily through user charges, or where the governing body had decided that periodic determination of net income is appropriate for capital maintenance, public policy, management control, or other purposes (i.e. utilities and transit systems).

EXPEN

DITURES
Where accounts are kept on the accrual or modified accrual basis of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the above purposes are made.

ISCAL YEAR
The City’s fiscal year is based on the twelve- month period beginning July 1st and ending the following June 30th.

IXED CHARGES
Items of expenditure for services rendered by internal operations of the City. Examples include: rental equipment, computer services, building rental, indirect operating expenses, and depreciation.

RINGE BENEFITS
Included are employee retirement, social security, Medicare, health, dental, life insurance, workers’ compensation, uniforms, and deferred compensation plans.

FULL FAITH AND CREDIT
A pledge of the City’s taxing power to repay debt obligations (typically used in reference to General Obligation Bonds or tax-supported debt).

F
UND
An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives.

UND BALANCE
The excess of an entity’s assets over its liabilities. A negative fund balance is sometimes called a deficit.

ENERAL FUND
The fund supported by taxes, fees and other revenues that may be used for any lawful purpose. The general fund accounts for all financial resources except those required to be accounted for in another fund.

ENERAL OBLIGATION BONDS
When the City pledges its full faith and credit to the repayment of the bonds it issues, then those bonds are general obligation (G.O. ) bonds.

Sometimes the term is also used to refer to bonds, which are to be repaid from taxes and other general revenues. In California, G.O. bonds must be authorized by public referenda with two- thirds voter approval.

OVERNMENTAL ACCOUNTING STANDARDS BOARD
To establish and improve standards in governmental accounting and financial reporting that will result in useful information.

NTERGOVERNMENTAL GRANT
A contribution of assets (usually cash) by one governmental unit or organization to another. Typically, these contributions are made to local governments from the State and Federal governments. Grants are usually made for specified purposes.

INTERNAL SERVICE FUND
Funds used to account for the financing of goods or services provided by one department or agency to another department or agency within the same organization.
140
I

NVESTMENT
Securities and real estate purchased and held for the production of income in the form of interest, dividends, rental or base payments.

LIA
BILITY
Debt or other legal obligations arising out of transactions in the past, which must be liquidated, renewed or refunded at some future date; financial obligations entered in the balance sheet. NOTE: The term does not include encumbrances.

MATURITIES
The dates on which the principal or stated values of investments or debt obligations mature and may be reclaimed.

MODIFIED ACCRUAL
Revenues are recognized when measurable and available to liquidate liabilities of the current period. Expenditures are recognized when an event or transaction is expected to draw on current or available resources.

UNICIPAL CODE
A book containing City Council Approved Ordinances currently in effect. The Code defines City Policy in various categories (i.e., building regulations, planning and zoning regulations, sanitation and health standards, and traffic regulations).

BJECT OF EXPENDITURE
Expenditure classifications based upon the types of categories of goods and services purchased. Examples include:

• personnel services (salaries and wages)
• contractual services (utilities, maintenance contracts, travel) • commodities
• fixed charges (rental of City equipment, City building rental) • capital outlays

OBJECTIVES
Departmental statements describing significant activities to be accomplished during the fiscal year.

OPERATING FUNDS
Resources derived from recurring sources used to finance ongoing operating expenditures and pay-as-you-go capital projects.

RDINANCE
A formal legislative enactment by the governing board (City Council) of a municipality. If it is not in conflict with any higher form of law, it has the full force and effect of law within the boundaries of the municipality to which it applies.

ERFORMANCE MEASURES
Specific quantitative measures of work performed within an activity or program (e.g., total miles of streets cleaned). A specific quantitative measure of results obtained through a program or activity (e.g., reduced incidence of vandalism due to new street lighting program).

PER

SONNEL SERVICES
Items of expenditures in the operating budget for salaries and wages paid for services performed by City employees, the incident fringe benefit cost associated with City employment, and amounts paid to outside firms, consultants, or individuals for contract personnel services.

P
ROGRAM
An activity , or division, within a department, which furthers the objectives of the City Council, by providing services or a product.

RAT
ING
The credit worthiness of a City as evaluated by independent agencies.

IMBURSEMENTS
Payments remitted by another agency, department, or fund to help defray the costs of a particular service or activity for which some benefit was obtained by the reimbursing party. These amounts are recorded as expenditures, or expenses in the reimbursing fund and as a reduction of expenditures, or expenses, in the fund that is reimbursed.

R
ESERVE
An account used to indicate that a portion of fund equity is legally restricted for a specific purpose, or set aside for emergencies or unforeseen expenditures not otherwise budgeted for. Reserve accounts can also be used to earmark a portion of fund balance to indicate that it is not appropriate for expenditures.
141

RESOLUTION
A special order of the City Council which requires less legal formality than an Ordinance in terms of public notice and the number of public readings prior to approval. A Resolution has lower legal standing than an Ordinance. The adopted operating budget is approved by Resolution and requires a majority vote of the Council members present at the time of adoption.

SOURCES
Total dollars available for appropriations including estimated revenues, fund transfers, and beginning fund balances.

RE
VENUE
The term designates an increase to a fund’s assets which:
• does not increase a liability (e.g., proceeds from a loan); • does not represent a repayment of an expenditure already made; • does not represent a cancellation of certain liabilities; and • does not represent an increase in contributed capital.

REVENUE BONDS
When a government issues bonds, which do not pledge the full faith and credit of the jurisdiction, it issues limited liability revenue bonds.

Typically, pledges are made to dedicate one specific revenue source to repay these bonds. In addition to a pledge of revenues, such bonds sometimes may be secured by a lien against property.

EVENUE ESTIMATES
A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically, a future fiscal year.

VOLVING ACCOUNT
A reserve account that is funded by the amortization of a capital asset value charged annually to the user department with the accumulated funds used to replace the asset when it has reached the end of its normal life cycle.

ALARIES AND BENEFITS
An operating budget category which generally accounts for full -time and part-time salaries, overtime costs, and fringe benefits.

OURCE OF REVENUE
Revenues are classified according to their source or point of origin.

PECIAL REVENUE FUND
Used to account for the proceeds of special revenue sources that are restricted by law (or ad ministrative action) to expenditures for specific purposes.

SUPPLIES AND SERVICES
This budget category accounts for all nonpersonnel, and noncapital outlay expenses (i.e., building/structure maintenance, contractual services, equipment maintenance, office supplies, small tool purchases, and utility costs).

T
AXES
Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments. Neither does this term include charges for services rendered only to those paying such charges.

RIPLE-FLIP
The revenue formula the State of California imposed on local government. T he formula modifies (flips) the rate of distribution of three (triple) revenue sources that are passed through and distributed by the State: property tax, sales tax and motor vehicle-in-lieu fees.

TRANSFERS IN/OUT
Payments from one fund to another fund, primarily for work or services provided.

RUST AND AGENCY FUND
A type of fund that temporarily holds monies for other agencies or legal entities.

UNI
T COST
The cost required to produce a specific product or unit of service (e.g., the cost to purify one thousand gallons of water).

US
ER CHARGES (also known as USER FEES)
The payment of a fee for direct receipt of a public service by the party benefiting from the service.

YIELD
The rate earned on an investment based on the price paid. 142
AB Assembly Bill
ABC Alcoholic Beverage Control
ADA American Disabilities Act
ADCRC Alzheimers Day Care Resource Center
AMBAC American Municipal Bond Assurance Corporation
AQMD Air Quality Management District
ARRA American Recovery and Reinvestment Act
ASST Assistant
ATF Alcohol Tobacco and Firearms, US Bureau of
ATM Automated Teller Machine
AVE Avenue
BHS Behavioral Health Services
BIT Biannual Inspection of Terminals
BJA Bureau of Justice Assistance
BLDG Building
BLVD Boulevard
CA California
CAL OSHA California Occupational Safety and Health Act
CALWORKS California Work Opportunity and Responsibility to Kids CAPE Community Action Project for the Elderly
CDBG Community Development Block Grant
CDE California Department of Education
CDPP County Delinquency Prevention Program
CEO Chief Executive Officer
CEQA California Environmental Quality Act
CHGS Charges
CINDEX Clerk's Index
CIP Capital Improvement Projects
CIS Continuous Improvement System
CJSSP County Justice System Subvention Program
CLEEP California Law Enforcement Equipment Program
CLETEP California Law Enforcement Technology
Equipment Program
CO Company
CO-ED Co-educational
C of O Certificate of Occupancy
COLA Cost of Living Adjustment
COPS Citizen Option for Public Safety
CORP Corporation
CPI Consumer Price Index
CSBG Community Services Block Grant
CSMFO California Society of Municipal Finance Officers
DEMO Demolition
DEV Development
DHS Department of Homeland Security
DIST District
DMH Department of Mental Health
DOC Document
DUI Driving Under the Influence
EAP Employee Assistance Program
EDWAA Economically Dislocated Worker Adjustment Act
E.G. For Example (Exempli Gratia)
ENF Enforcement
EPA Environmental Protection Agency
ERAF Educational Relief Augmentation Fund
ESA Environmental Site Assessment
E & T Education and Training
ETC Etcetera
EXP Expense
FAU Federal Aid to Urban Areas
FEMA Federal Emergency Management Agency
FPPC Fair Public Practices Commission
143

G-CAN Gardena Community Action Network
GAAFR Governmental Accounting, Auditing and Financial Reporting GAAP Generally Accepted Accounting Practices
GAAS Generally Accepted Auditing Standards
GASB Governmental Accounting Standards Board
GBAC Gardena Business Advisory Council
GED General Education Development
GEPCO Gardena Employee Personal Computer Opportunity
GFCC Gardena Family Child Care
GFOA Government Finance Officers Association
GIS Geographic Information System
GMBL Gardena Municipal Bus Line
GMC Gardena Municipal Code
GRADE Gardena Regional Anti-Drug Education
GRAGA Gardena Royal and Ancient Golf Association
GREAT Gang Resistance Education and Training
HS Human Services
HUD The U.S. Department of Housing and Urban Development ICMA International City/County Management Association
i.e. (Latin: id est) that is
IMPR Improvement
INC. Incorporated
IND Industrial
ISTEA Intermodal Surface Transportation Efficiency Act
JAG Justice Assistance Grant Program
JR. Junior
JT POWERS Joint Powers
L.A. Los Angeles
LACDACC Los Angeles County Department of Animal Care and Control LACoFD Los Angeles County Fire District

LLEBG Bureau of Justice Assistance Local Law Enforcement Block Grant Program
LP Limited Partnership
LAIF Local Agency Investment Fund
LTD. Limited
MAINT Maintenance
MDC Mobile Data Computers
MDT Mobile Data Terminals
MGMT Management
MGR. Manager
MIC Management Information Center
MISC. Miscellaneous
MMIC Municipal Mutual Insurance Company
MTA Metropolitan Transportation Authority
N.A. National Association
NPDES National Pollutant Discharge Elimination System
NRC National Revenue Corp.

OAA Older Americans Act
OCJP Office of Criminal Justice Planning
OJP Office of Justice Programs
OSHA Occupational, Safety and Health Administration
OTS Office of Traffic Safety
PARS Public Agency Retirement System
PERS Public Employee's Retirement System
PK. Park
PL Place
POP Problem Oriented Policing
POST Police Officers Standards and Training
PRIM Primary
PROG Program
PROP 127 Proposition 127: 1/2 cents of sales for public safety services (Public Safety Augmentation Fund)
PROP 40 Proposition 40: California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act
of 2002

PSI Progressive Solutions, Inc.

PT Part-time
144

RCC Regional Communication Center
REC. Recreation
RFP Request for Proposal
SB Senate Bill
S.B.R.P.C.A. South Bay Regional Public Communications Authority SBWIB South Bay Workforce Investment Board
SCAG Southern California Association of Governments
SCAMP Senior Community Action Meals Program
SCAMP HD Senior Community Action Meals Program-Home Delivered SCIBA Southern California International Business Academy SDA Service Delivery Area
SDCC Senior Day Care Center
SLESF Supplemental Law Enforcement Services Fund
SPORTS Service Providing Opportunities through Recreational Training & Support
SR. Senior
ST Street

STEP Strategic Traffic Enforcement Program
STEP Subsidized Transitional Employment Program
STIP State Transportation Improvement Program
STPLHG Surface Transportation Program Local Hazard Grant SUBVN Subvention
SYETP Summer Youth Employment and Training Program
TDA Transportation Development Act
TEA 21 Transportation Equity Act for the 21st Century
TECH Technical
TRANS Tax and Revenue Anticipation Notes
TRAP Taskforce For Regional Auto Theft Prevention
TRG Training
TV Television
UHP Universal Hiring Program
US United States
USDOJ U.S. Department of Justice
WIA Workforce Investment Act
WRG Waste Resources of Gardena
WOTC Work Opportunity Tax Credits
YMCA Young Men's Christian Association

145
City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 11.C
Section: DEPARTMENTAL

ITEMS - ADMINISTRATIVE

SERVICES
Meeting Date: May 24, 2022

TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:

Single Audit Report Required for Federally Funded Programs for Fiscal Year Ended June 30, 2021
COUNCIL ACTION REQUIRED:

Staff Recommendation: Receive and File
RECOMMENDATION AND STAFF SUMMARY:

Presented for City Council to receive and file is the City of Gardena Single Audit Report for the Fiscal Year ended June 30, 2021, as prepared by the City’s contracted auditing firm, The Pun Group, LLP, Certified Public Accountants. The City is required to have a Single Audit performed annually on its major federal funds pursuant to the Office of Management and Budget (OMB) Compliance Supplement.

The major program determination for the federal grants for Fiscal Year 2020-2021 resulted in three (3) major programs being tested:

1 .

Federal Transit -
Gtrans Formula Grants -
Federal Expenditures audited for Fiscal Year
2020-2021 of $17,291,685.
2 .

Coronavirus State and Local Fiscal Recovery Funds
- Coronavirus State and Local
Fiscal Recovery Grants-
Federal Expenditures audited for Fiscal Year 2020-2021 of $10,414,759.
3 .

Community Development Block Grants/Entitlement Grants
- Community
Development Block Grants/Entitlement Grants- Federal Expenditures audited for Fiscal Year 2020-2021 of $959,261.

The audit was conducted in accordance with generally accepted auditing standards in the United States and the standards applicable to financial audits contained in Government
Auditing Standards
, issued by the Comptroller General of the United States.

The Single Audit is conducted to review the internal controls and adequacy of procedures carried out in the City’s financial reporting. The auditors found no instances of non-compliance material to the basic financial statements of the City. The auditors identified no instances of procedural deficiency or material weaknesses in any of the federal grant programs. The auditors did not identify any current year findings or questioned costs in the financial statement. There was also no prior year findings or questioned costs in the financial statements.

FINANCIAL IMPACT/COST:

None
ATTACHMENTS:
2021_Gardena_Single Audit Report_FINAL_.pdf
Single_Audit_PPT.pdf

APPROVED:
___________________________________
Clint Osorio, City Manager

City of Gardena

Gardena, California

Single Audit and
Independent Auditors’ Reports

For the Year Ended June 30, 2021

City of Gardena
Single Audit and Independent Auditors’ Reports
For the Year Ended June 30, 2021

Table of Contents

Page

Independent Auditors’ Reports:

Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards .................................................................. 1

Report on Compliance for Each Major Federal Program;
Report on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance ................................................... 3

Schedule of Expenditures of Federal Awards ............................................................................................................ 5

Notes to the Schedule of Expenditures of Federal Awards ....................................................................................... 7

Schedule of Findings and Questioned Costs .............................................................................................................. 8

This page intentionally left blank.

REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND

OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN

ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS

Independent Auditors’ Report

To the Honorable Mayor and the Members of City Council
of the City of Gardena
Gardena, California

We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to fina ncial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Gardena, California (the “City”), as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated December 9, 2021.

Internal Control Over Financial Reporting

In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (“internal control”) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expr essing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accord ingly, we do not express an opinion on the effectiveness of the City’s internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assi gned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonabl e possibility that a material misstatement of the City’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is le ss severe than a material we akness, yet important enough to merit attention by those charged with governance.

Our consideration of internal control was for the limited pur pose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

Compliance and Other Matters

As part of obtaining reasonable assurance about whether the City’s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not e xpress such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

200 E. Sandpointe Ave., Suite 600, Santa Ana, California 92707 www.pungroup.c
pa
3939352 Pun & McGeady_L_final.pdf 2 1/14/14 3:48 PM To the Honorable Mayor and the Members of City Council
of the City of Gardena
Gardena, California

Page 2 ends

2 Purpose of this Report

The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City ’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

Santa Ana, California
December 9, 2021

REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM;
REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT ON THE

SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE

Independent Auditors’ Report

To the Honorable Mayor and the Members of City Council
of the City of Gardena
Gardena, California

Report on Compliance for Each Major Federal Program

We have audited the City of Gardena, California’s (the “City”) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended June 30, 2021. The City’s major federal programs are identified in the summary of the auditors' results section of the accompanying Schedule of Findings and Questioned Costs.

Management’s Responsibility

Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs.

Auditors’ Responsibility

Our responsibility is to express an opinion on compliance for each of the City’s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards , issued by the Comptroller Genera l of the United States; the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the “Uniform Guidance”). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referre d to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.

We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program.

However, our audit does not provide a legal determination of the City’s compliance.

Opinion on Each Major Federal Program

In our opinion, the City complied, in al l material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2021. 200 E. Sandpointe Ave., Suite 600, Santa Ana, California 92707 www.pungroup.c
pa
3939352 Pun & McGeady_L_final.pdf 2 1/14/14 3:48 PM To the Honorable Mayor and the Members of City Council
of the City of Gardena
Gardena, California

Page 2 ends

4 Report on Internal Control Over Compliance

Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City’s internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determ ine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on comp liance for each major federal program and to test and report on internal control over comp liance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over compliance.

A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federa l program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance.

Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that were not identified.

The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance.

Accordingly, this report is not suitable for any other purpose.

Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance

We have audited the financial statements of the government al activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the C ity’s basic financial statements. We issued our report thereon dated December 9, 2021, which contained unmodified opinions on t hose financial statements. Our audit was conducted for the purpose of forming opinions on the fi nancial statements that collectively comprise the basic financial statements. The accompanying Schedule of Expe nditures of Federal Awards is presented for purposes of additional analysis as required by Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The informa tion has been subjected to the auditing procedures applied in the audit of the financial statemen ts and certain other procedures, including comparing and reconciling such information directly to the underlying accounting and other record s used to prepare the basic financial statements or to the basic financial st atements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the Schedule of Expenditure of Federal Awards is fairly stated in all material respects in relation to the basic financial statements as a whole.

Santa Ana, California
May 2, 2022, except for the Schedule of Expenditures of Federal Awards, which is as of December 9, 2021.

City of Gardena
Schedule of Expenditures of Federal Awards
For the Year Ended June 30, 2021

See accompanying Notes to the Schedule of Expenditures of Federal Awards. 5 Assistance Agency or
Federal Grantor/Pass-Through Listing Pass-Through Federal Expenditures Grantor Program Title Number Number Expenditures to Subrecipients U.S . Department of Housing and Urban Development
CDBG - Entitlement Grants Cluster
Direct Programs:

Community Development Block Grants / Entitlement Grants 14.218 B-20-MC-06-0577 $ 443,389 $ 20,000 Community Development Block Grants / Entitlement Grants 14.218 B-20-MW-06-0577 515,872 - Total CDBG - Entitlement Grants Cluster 959,261 20,000 Total U.S . Department of Housing and Urban Development 959,261 20,000 U.S. Department of Justice
Direct Program:

Equitable Sharing Program 16.922 CA0192400 32,025 - Total U.S. Department of Justice 32,025 -
U.S. Department of Transportation
Highway Planning and Construction Cluster
Pass-through the State of California Department of Transportation:

Highway Planning and Construction (Federal-Aid Highway Program) 20.205 STPL-5276 12,773 - Total Highway Planning and Construction Cluster 12,773 - Federal Transit Cluster
Direct Programs:

Federal Transit - Formula Grants (Urbanized Area Formula Program) 20.507 CA-90-Z260-00 4,052,223 - Federal Transit - Formula Grants (Urbanized Area Formula Program) 20.507 CA-95-X334-00 4,718,408 - Federal Transit - Formula Grants (Urbanized Area Formula Program) 20.507 CA-2018-128-00 1,623,779 - Federal Transit - Formula Grants (Urbanized Area Formula Program) 20.507 CA-2019-092-00 237,549 - Federal Transit - Formula Grants (Urbanized Area Formula Program) 20.507 CA-2020-189-01 6,650,248 - Federal Transit - Formula Grants (Urbanized Area Formula Program) 20.507 CA-2020-241-00 9,478 - Total Federal Transit - Formula Grants (Urbanized Area Formula Program) 17,291,685 - Total Federal Transit Cluster 17,291,685 -
Highway Safety Cluster
Pass-through the State of California Office of Traffic Safety:

State and Community Highway Safety 20.600 PT20052 12,905 - State and Community Highway Safety 20.600 PT21126 15,129 - National Priority Safety Programs 20.616 TR21064 24,800 - Total Hig hway Safety Cluster 52,834 -
Pass-through the State of California Office of Traffic Safety:

Minimum Penalties for Repeat Offenders for Driving While Intoxicated 20.608 PT20052 15,758 - Minimum Penalties for Repeat Offenders for Driving While Intoxicated 20.608 PT21126 25,969 - Total Minimum Penalties for Repeat Offenders for Driving While Intoxicated 41,727 - Total U.S. Department of Transportation 17,399,019 - (Continued)
City of Gardena
Schedule of Expenditures of Federal Awards (Continued)
For the Year Ended June 30, 2021

See accompanying Notes to the Schedule of Expenditures of Federal Awards. 6 Assistance Agency or
Federal Grantor/Pass-Through Listing Pass-Through Federal Expenditures Grantor Program Title Number Number Expenditures to Subrecipients U.S. Department of Health and Human Services
Aging Cluster
Pass-through the County of Los Angeles:

Special Programs for the Aging - Title III, Part B - Grants for Supportive Services and Senior Centers 93.044 ENP202105 1,000 - Special Programs for the Aging - Title III, Part B - Grants for Supportive Services and Senior Centers 93.044 SSP192003 17,493 - Special Programs for the Aging - Title III, Part C - Nutrition Services 93.045 ENP202105 327,463 - Special Programs for the Aging - Title III, Part C - Nutrition Services 93.045 ENP202105 326,404 Special Programs for the Aging - Title III, Part C - Nutrition Services 93.045 ENP202105 12,128 Nutrition Services Incentive Program 93.053 ENP202105 41,949 Nutrition Services Incentive Program 93.053 ENP202105 163,130 - Total Ag ing Cluster 889,567 -
CCDF Cluster
Pass-through the State of California Department of Education:

Childcare and Development Block Grant 93.575 CCTR-0080 216,322 - Childcare Mandatory and Matching Funds of the Childcare and Development Fund 93.596 CCTR-0080 482,729 Coronavirus Response and Relief Supplemental Appropriations Act 93.575 93,713 - Total CCDF Cluster 792,764 -
Total U.S. Department of Health and Human Services 1,682,331 - U.S. Department of Homeland Security
Pass-through the State of California Governor's Office of Emergency Services Disaster Grants - Public Assistance (Presidentially Declared Disasters) 97.036 FEMA-4482DR 338,422 - Total U.S. Department of Homeland Security 338,422 - U.S . Treasury
Direct Programs:

Coronavirus Relief Fund 21.019 752,396 -
Pass-through the State of California Department of Finance Coronavirus State and Local Fiscal Recovery Funds 21.027 10,414,759 - Total U.S. Treasury 11,167,155 -
Total E xpenditures of Federal Awards 31,578,213$ 20,000 $ (Concluded)

City of Gardena
Notes to the Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2021

7 Note 1 – Reporting Entity

The financial reporting entity, as defined by the G overnmental Accounting Standards Board (“GASB”) Codification, consists of the prim ary government, which is the City of Gardena, California (the “City”), organizations for which the primary gove rnment is financially accountable, and other organizations for which the nature and significance of their relationship with the pr imary government are such that exclusion would cause the City’s financial statements to be misleading or incomplete.

The City Council acts as the governing body and is ab le to impose its will on the following organization, establishing financial accountability:

 City of Gardena Public Improvement Corporation

Note 2 – Summary of Significant Accounting Policies

Basis of Accounting

Funds received under the various grant programs have been recorded within the special revenue funds and enterprise fund of the City. The City utilizes the modified accrual basis of accounting for the special revenue funds and the accrual basis of accounting for the enterprise funds. The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (“CFR”) Part 200, Uniform Administrative Requirements, Co st Principles, and Audit Requirements for Federal Awards (the “Uniform Guidance”). Therefore, some amounts presented in the Schedule may differ from amounts presented in, or used in, the preparation of City’s basic financial statements.

Schedule of Expenditures of Federal Awards

The accompanying Schedule presents the activity of all fede ral financial assistance programs of the City. Federal financial assistance received directly from federal agenci es, as well as federal financial assistance passed through the State of California Department of Transportation, the State of California Office of Traffic Safety, the State of California Department of Education, the County of Los Angeles, the State of California Governor’s Office of Emergency Services, and the State of California Depart ment of Finance are included in the Schedule. The Schedule was prepared from only the accounts of various grant programs and, therefore, does not present the financial position or results of operations of the City.

Indirect Cost Rate

The City did not elect to use the 10% de minimis cost rate.

Note 3 – Subrecipients

During the year ended June 30, 2021, the City provided federal funds to the following subrecipient:

Assistance Listing Amount Provided
Numbers Program Name / Subrecipient Name to Subrecipients

14.218 Community Development Block Grants/Entitlement Grants:

The Fair Housing Foundation 20,000 $

City of Gardena
Schedule of Findings and Questioned Costs
For the Year Ended June 30, 2021

8 Section I – Summary of Auditors’ Results

Financial Statements

Types of report the auditors issued on whether the financial statements audited were prepared in accordance with GAAP: Unmodified

Internal control over financial reporting:

 Material weakness(es) identified? No

 Significant deficiency(ies) identified? None Reported

Noncompliance material to financial statements noted? No

Federal Awards

Internal control over major federal programs:

 Material weakness(es) identified? No

 Significant deficiency(ies) identified? None Reported

Type of auditors’ report issued on compliance for major federal programs: Unmodified

Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? No

Identification of major federal programs:

Assistance Listing Federal
Numbers Name of Major Program or Cluste r Expenditures

14.218 Community Development Block Grants/Entitlement Grants 959,261 $

20.507 Federal Transit - Formula Grants 17,291,685

21.027 Coronavirus State and Local Fiscal Recovery Funds 10,414,759 Total E xpenditures of All Major Federal Programs 28,665,705$ Total E xpenditures of Federal Awards 31,578,213$
Percent of Total E xpenditures of Federal Awards 90.78%

Dollar threshold used to distinguish between type A and type B programs: $947,346

Auditee qualified as a low-risk auditee in accordance with 2 CFR 200.520? Yes City of Gardena
Schedule of Findings and Questioned Costs (Continued)
For the Year Ended June 30, 2021

9 Section II – Financial Statement Findings

A. Current Year Findings – Financial Statement

No current year findings were noted.

B. Prior Year Findings – Financial Statement

No prior year findings were noted.

Section III – Federal Award Findings and Questioned Costs

A. Current Year Findings and Questioned Co sts – Major Federal Award Program Audit

No current year findings were noted.

B. Prior Year Findings and Questioned Costs – Major Federal Award Program Audit

No prior year findings were noted.

SINGLE AUDIT REPORT
FISCAL YEAR 2020
-
2021
City Council Meeting
May 24, 2022
City of Gardena

SINGLE AUDIT REPORT
FISCAL YEAR 2020
-
2021
➢
Independent Auditor: The Pun Group
➢
Total Expenditures of Federal Funds:
$31.6M
➢
Major Program Selection Criteria
➢
Program expenditure of $947,346 or 3% of the Total Federal Fund Expenditures
➢
Three (3) programs with expenditures greater than $947,346 Program Total Federal
Expenditures
% of Total
Federal Exp
Federal Transit Grants - FTA $17,291,685 54.7%
Coronavirus State & Local Fiscal Recovery Funds - ARP $10,414,759 33% Community Development Block Grant (CDBG) $959,261 3%
Total Major Federal Programs $28,665,705 90.78% 1

SINGLE AUDIT REPORT
FISCAL YEAR 2020
-
2021
➢
Audit to test for
➢
Internal Control & Compliance
➢
Expenditures samples: 120 invoices, 56 payroll, 5
procurements
➢
Revenue samples: 101
➢
Time frame: 2 weeks period (March 1st to March 11th)
➢
City qualified as a low
-
risk auditee
➢
Audit Results:

Unmodified
–
No findings
2 SINGLE AUDIT REPORT
FISCAL YEAR 2020
-
2021
City Council Meeting
May 24, 2022
City of Gardena

City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 12.A
Section: DEPARTMENTAL

ITEMS - COMMUNITY

DEVELOPMENT
Meeting Date: May 24, 2022

TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:

RESOLUTION NO. 6578
, Authorizing the Community Development
Department to Enforce the Requirements of AB 1276- Single-Use Foodware Accessories and Standard Condiments
COUNCIL ACTION REQUIRED:

Staff Recommendation: Adopt Resolution No. 6578
RECOMMENDATION AND STAFF SUMMARY:

In October 2021, Governor Newsom signed into law California State Assembly Bill (AB) 1276 (attached).

AB 1276, effective January 1, 2022, prohibits a food facility from providing any single-use foodware accessory (knives, spoons, sporks, chopsticks, condiment cups and packets, straws, stirrers, splash sticks and cocktail sticks) or standard condiment (relishes, spices, sauces, confections, or seasonings that require no additional preparation and that are usually used on a food item after preparation, including ketchup, mustard, mayonnaise, soy sauce, hot sauce, salsa, salt, pepper, sugar, and sugar substitutes) unless requested by the consumer.

This new law also prohibits those items from being bundled or packaged in a way that prohibits the consumer from taking only the item desired. The new law does not apply to correctional institutions, health care facilities, residential care facilities, and public and private school cafeterias.

The first and second violations of these provisions result in a notice of violation, and any subsequent violation is an infraction punishable by a fine of $25 for each day in violation, but not to exceed an annual total of $300. The law further requires each City, by June 30, 2022, to authorize an enforcement agency to enforce these requirements.

The Community Development Department currently employs code compliance officers appointed in accordance with Gardena Municipal Code §1.16.070 to issue administrative citations. Thus, the proposed Resolution No 6578 designates the Community Development Department as the enforcement agency to enforce the new state requirements of AB 1276.

Therefore, Staff respectfully recommends that Council Adopt Resolution number 6578.

FINANCIAL IMPACT/COST:

Current staff is expected to provide this service, and the City will be the recipient of any fines.

ATTACHMENTS:

Bill Text - AB-1276 Single-use foodware accessories and standard condiments.pdf RESOLUTION NO 6578.pdf

APPROVED:
___________________________________
Clint Osorio, City Manager
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA,

AUTHORIZING THE COMMUNITY DEVELO PMENT DEPARTMENT TO ENFORCE THE REQUIREMENTS OF AB 1276- SINGLE-USE FOODWARE ACCESSORIES AND

STANDARD CONDIMENTS

THE CITY COUNCIL OF THE CITY OF GARDENA DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, AB 1276, effective January 1, 2022, prohibits a food facility from providing any single-use f oodware accessory (knives, spoons, sporks, chopsticks, condiment cups and packets, straws, stirre rs, splash sticks and cocktail sticks.) or standard condiment (relishes, spices, sauces, confections, or seasonings that require no additional preparation and that are usually used on a food item after preparation, including ketchup, mustard, mayonnaise, soy sauce, hot sauce, salsa, salt, pepper, sugar, and sugar substitutes), unless requested by the consumer and also prohibits those items from being bundled or packaged in a way that prohibits the consumer from taking only the item desired; and
WHEREAS, AB 1276 specifies that the firs t and second violations of this bill’s provisions result in a notice of violation, and any subsequent violation is an infraction punishable by a fine of $25 for each day in violation, but not to exceed an annual total of $300; and
WHEREAS, AB 1276 further requires each City, by June 30, 2022, to authorize an enforcement agency to enforce these requirements; and
WHEREAS, The Community Development Department currently employs code compliance officers appointed in accordance with Gardena Municipal Code §1.16.070 to issue administrative citations for infractions.

NOW, THEREFORE, THE CITY CO UNCIL OF THE CITY OF GARDENA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE, AS FOLLOWS:

SECTION 1. The Community Development Department is hereby authorized to RESOLUTION NO. 6578

2 enforce the infractions designated in AB 1276.

BE IT FURTHER RESOLVED that the City Clerk shall certify to the passage and adoption of this Resolution; shall cause t he same to be entered among the original Resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.

Passed, approved, and adopted this day of May, 2022

TASHA CERDA, Mayor

ATTEST:

MINA SEMENZA, City Clerk

APPROVED AS TO FORM:

CARMEN VASQUEZ, City Attorney

City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 12.B
Section: DEPARTMENTAL

ITEMS - COMMUNITY

DEVELOPMENT
Meeting Date: May 24, 2022

TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:

Approve additional $350,000 in funding to pay BPR Consulting Group, Inc to Continue Providing Contracted Plan Check, Permitting, and Inspection Services.

COUNCIL ACTION REQUIRED:

Staff Recommendation: A
pprove Additional Amount Requested
RECOMMENDATION AND STAFF SUMMARY:

On October 12, 2021, the City Council approved an agreement with BPR Consulting Group, Inc. to provide contracted building and safety services such as plan check, plan routing, permit processing, building and safety oversight, and inspection services. The budgeted amount requested for this vendor and approved at the time was $300,000.

However, the $300,000 approved is expected to be depleted by the services rendered in March, and additional funding authorization is required to pay for the remaining fiscal year’s contracted building services. In the past 10 months the Community Development Department has seen a significant increase in plan check submittals, permit issuance, and inspection services in comparison to the previous fiscal years' same 10 month period.

Staff respectfully recommends that an additional $350,000 for FY 2021-2022 be available to pay for contracted Building and Safety services to BPR Consulting Group, Inc., an increase of $350,000 from the original approved $300,000 for a total amount approved for FY 2021-2022 of $650,000.

FINANCIAL IMPACT/COST:

Requesting an additional $350,000 to be made available to pay for contracted building and safety services to BPR Consulting Group, Inc. for a total approved amount of $650,000 for Fiscal Year 2021-2022. The $350,000 being requested would be offset by the plan check and permit fees to be collected which is anticipated to be approximately $466,000 .

ATTACHMENTS:

Staff Report - Building Services FY21-22 Funding Request.pdf

APPROVED:
___________________________________
Clint Osorio, City Manager
City of Gardena
City Council Meeting

Agenda Item No.: 12.B
Department: Community Development
Meeting Date: May 24, 2022
Building & Safety Budget Amendment

AGENDA STAFF REPORT
AGENDA TITLE: APPROVE ADDITIONAL $350,000 IN FUNDING TO PAY BPR

CONSULTING GROUP, INC TO CONT INUE PROVIDING CONTRACTED

PLAN CHECK, PERMITTING, AND INSPECTION SERVICES
RECOMMENDATION:

Staff respectfully recommends that Council approve adding additional funding to increase the amount available to pay for contracted Building and Safety services pr ovided by BPR Consulting Group, Inc. from $300,000 to $650,000, for a total increase of $350,000.

BACKGROUND:

On October 12, 2021, the City Council approved an agreement with BPR Consulting Group, Inc. to provide contracted building a nd safety services such as plan check, plan routing, permit processing, building and safety oversight, and inspection services. The budgeted amount requested and approved at the time was $300,000.

DISCUSSION:

Initially, in October 2021, approximately $30 0,000 was made avai lable for the remaining Fiscal Year (FY) 2021 -2022 contracted building and safety services budget. This was based on an average of expending approximately $45,300 per month for the previous 2 months on contracted building services. Howev er, the $300,000 ma de available is expected to be depleted by the services rendered in March, and additional funding authorization is required to pay for the remaining fiscal year ’s contracted building services. In comparing the past 10 months of activity for FY 2021 -2022 to the previous FY 2020 -2021 activities, a much larger amount of permit issuances, plan checks, and inspection services were conducted than anticipated. Although the department is still in the process of becoming current for all building related services, there has been a positive result in reducing the backlog of plan checks and inspection services. It is important to note that as the amount of building service activities increase, the amount of fees collected also increases, which is used to pay for the ser vices.

The $350,000 being requested would be offset by the plan check and permit fees which is anticipated to be approximately $466,000. The following is a comparison from FY -to-FY for the past 10 months of services and fees collected:

Page 2 of 3 ends

Total Issued Permits –

July 2021 – April 2022: 1,899 (488 Increase)
July 2020 – April 2021: 1,411
Total Inspections –

July 2021 – April 2022: 6,505 (1,664 Increase)
July 2020 – April 2021: 4,841

Total Truth in Sales Reports Completed –

July 2021 – April 2022: 199 (116 Increase)
July 2020 – April 2021: 83

Total Plan Check Fees Collected –

July 2021 – April 2022: $488.976.84 ($282,061.56 Increase) July 2020 – April 2021: $206,915.28

Total Permit and Other Fees Collected –

July 2021 – April 2022: $2,780,788.87 ($934,781.50 Increase) July 2020 – April 2021: $1,846,007.31

California state law allows cities to collect fees in orde r to pay for the service that is being provided. Building and Safety fees collected, and expenditures for providing those related services fluctu ates based on activity that is occurring at the time, and is unpredictable throughout the fiscal year. Large qu antity or single large complicated projects require more costs for services, however, the fees collected by the plan check and permit issuance se rvices increases and pays for those costs.

LEGAL REVIEW:

Not Applicable

CONCLUSION:

Building and Safety ser vices is an integral part of development in our City. The additional $350,000 requested to be made available to pay for contracted building and s afety services is funded by plan check review fees, permit issuance fees, and other related fees which would be collected during the same remaining FY 2021 -2022. Staff respectfully recommends that an additional $350,000 for FY 2021 -2022 be made available t o pay for contracted Building and Safety services to BPR Consulting Group, Inc., resulting in a total increase from $300,000 to $650,000.

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FISCAL IMPACT:

Greg S. Tsujiuchi
Date: 05/24/2022 Submitted by: ___________________________________

City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 15.A
Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: May 24, 2022

TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:

Award Professional Services Contract for the National Pollutant Discharge Elimination System (NPDES) Program Management Services for Fiscal Year 2022-2023, 2023-2024 and 2024-2025 in the amount of $689,193 to CWE Corporation.

COUNCIL ACTION REQUIRED:

Staff Recommendation: Approve Professional Services Contract RECOMMENDATION AND STAFF SUMMARY:

The City of Gardena solicited proposals from qualified and experienced firms to provide NPDES Program Management services and assist the City with compliance and implementation efforts related to the Los Angeles County Municipal Separate Storm Sewer System (MS4) Permit as amended by the State Water Resources Control Board (SWRCB).

The anticipated scope of services includes reviewing current Stormwater Program activities, recommending improvements, assisting with the development of policies, procedures, presentations, and forms, implementing tasks and recommending adjustments to procedures to facilitate implementation, conducting staff and contractor training, performing industrial/commercial facilities inspection services, monitoring the stormwater, complying with regulations for trash waste, preparing semiannual and annual reports with appropriate documentation, and providing related strategic assistance.

In January 2022, the Department of Public Works released a Request for Proposal (RFP) for the upcoming three-year service with two optional years and distributed to engineering firms throughout California utilizing the Information Management System (IMS) platform that specializes in government project notifications. On February 24, 2022, the proposals were received from CWE Corporation and John L. Hunter & Associates. Two sealed envelopes were received from each firm; one with the firm's proposal/qualifications and the other with the firm's fee.

The Director of Public Works and Principal Civil Engineer evaluated the written proposals based on the service approach and understanding, approach to potential challenges, anticipated staffing levels, qualifications and experience of proposed team members including Program Manager and sub consultants on similar services, length of time members have been with the firm and other similar service experience.

In addition to the rating, there was a forty minute interviews that were conducted with both firms. There was an opening introduction statement and presentation followed by a Q&A session. CWE Corporation and John L. Hunter & Associates firms are equally capable and have years of experience providing NPDES and MS4 compliance services to many local municipalities and are well-respected by their industry peers. As such, to go through a transition to a new firm would not yield any net gains.

After the qualification rating was completed, the fee proposals were opened for both firms.

Three (3) Year Base Service Annual Amount

CWE Corporation
J.L. Hunter & Associates
FY 2022-2023
$269,400
$278,263
FY 2023-2024
$202,739
$269,768
FY 2024-2025
$217,054
$269,788
Total
$689,193
$817,819

Two (2) Year Optional Service Annual Amount
FY 2025-2026
$252,308
$282,488
FY 2026-2027
$240,601
$280,447
Total
$492,909
$562,935

CWE Corporation has the lower cost for services and provides the superior value. With 35+ years of experience in municipal environmental programs, they have developed and implemented comprehensive stormwater management programs for 50 Southern California municipalities, many of whom are within Los Angeles County limits. Over the last four years, CWE Corporation has successfully helped the City improve with MS4 NPDES Permit compliances. For the reporting period from July 1, 2020 to June 30, 2021, the City completed its third full round of water and sediment quality monitoring, conducted over one-hundred seventy Industrial/Commercial (I/C) Facility Inspections, updated a GIS based I/C Facility tracking database to over 1,500 records, and made sixty-five Industrial General Permit (IGP) non-filer referrals to the L.A. Regional Water Quality Control Board (LARWQCB). On January 25, 2021, the City submitted its inaugural Safe Clean Water Program (SCWP), Municipal Program Transfer Agreement (MPTA), Fiscal Year 2020-2021 Annual Budget Plan and received it disbursement share of $811,389.80 for Measure W. Please note, all costs for these services are from restricted funding, Measure W.

Staff respectfully recommends that the City Council approve a Professional Services Contract, in a form approved by the City Attorney, to CWE Corporation for the City of Gardena NPDES Program Management Services for fiscal years 2022-2023, 2023-2024 and 2024-2025 in the amount of $689,193 and an additional two-year optional service at the City's discretion.

FINANCIAL IMPACT/COST:

Budget Amount for Fiscal Years 2022-2023 thru Fiscal Years 2024-2025 : $689,193 Funding Source: Measure W

ATTACHMENTS:
22-05-18 NPDES MS4 Consultant Agreement_CWE_Rev01.pdf
Exhibit A_Gardena NPDES-MS4 RFP.pdf
Exhibit B_CWE Proposal.pdf

APPROVED:
___________________________________
Clint Osorio, City Manager

Consultant Agreement with CWE Page 1

CITY OF GARDENA

CONSULTANT AGREEMENT WITH CWE

This Agreement is entered into this day of , 2022, by and between the City of Gardena , a municipal corporation (“City”) and CWE, a California Corporation (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. RECITALS. This Agreement is made and entered into with respect to the following facts:

A. Whereas, City is desirous of obtaining professional consultant to provide National Pollutant Discharge Elimination System (NPDES) program management services and assist City with compliance and implementation efforts related to the Los Angeles County Municipal Separate Storm Sewer System (MS4) Permit;

B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to accomplish these services; and

C. Whereas, City has determined that the public interest, convenience and necessity require the execution of this Agreement; and

D. Whereas, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

2. TERM OF AGREEMENT. This Agreement shall commence upon execution and shall continue until completion, unless earlier terminated as provided below.

A. Consultant agrees to a three (3) year agreement per Council approval. The Agreement includes an option to continue the Agreement for an additional two (2) years at City’s discretion in one-year increments.

B. Either party may terminate this Agreemen t, without cause, by giving thirty (30) days written notice to the other party.

C. City may terminate this Ag reement for cause by giving thirty (30) days written notice to Consultant. Lack of funding shall be considered cause for terminating this Agreement.

D. Upon termination, Consultant shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to City

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all data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the services under this Agreement, whether completed or in progress. Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination; however, if the Agreement is terminated by City for cause, other than lack of funding, or by Consultant without cause, City shall be entitled to deduct any costs it incurs payment to another consultant for Services, which duplicate Consultant’s Services to date. In the event of termination for other than cause attributable to Consultant, Consultant shall be deemed released for liability for any work assigned but not completed as of the effective date of termination.

3. SERVICES. Consultant agrees to provide the services as specified in the Consultant’s Request for Proposal (RFP), Exhibit A, attached hereto and incorporated herein by this reference (“services”). Unless otherwise specified herein, Consultant shall, at its sole cost and expense, furnish all facilities, equipment and personnel which may be required for providing the Services pursuant to this Agreement.

4. ADDITIONAL SERVICES. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the agreed upon charges therefore as set forth in the written authorization. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

5. CONSULTANT’S PROPOSAL. This Agreement shall include Consultant’s Proposal to City’s RFP, which is incorporated herein as Exhibit B. In the event of any inconsistency between the terms of the proposal and this Agreement, it shall be resolved by giving precedence in the following order: (a) The Agreement (b) Exhibit A (c) Exhibit B.

6. PERSONNEL. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City. During the term of this Agreement, Consultant shall provide the services specified in the proposal. Such individual(s) shall not be replaced without the prior written consent of City.

7. PERFORMANCE BY CONSULTANT. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of

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California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

8. TIMING OF PERFORMANCE. Time is of the essence with respect to Consultant’s performance of the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement. City, in its sole discretion, may extend the time for performance of any Service.

9. MONITORING OF CONSULTANT. Consultant’s performance of this Agreement shall be continuously monitored by the General Services Director/City Engineer.

Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by the General Services Director/City Engineer.

Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the General Services Director/City Engineer. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereunder. Should the General Services Director/City Engineer determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section 2 above.

10. COMPENSATION. Consultant shall be compensated as follows:

B. Invoices and Payment. Payment by City to Consultant shall be made upon receipt and approval of invoices for Services rendered. For payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced. City shall review the invoices to determine whether services performed, and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or City shall provide Consultant with a written statement objecting to the charges and stating the reasons therefor.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

C. Expenses. Consultant shall not be entitled to any additional compensation for expenses.

11. INSURANCE REQUIREMENTS.

A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any

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extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverages required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requirements. All in surance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. Coverages, Limits and Policy Requirements. Consultant shall maintain the types of coverages and limits indicated below:

1. Commercial General Liability Insurance – a policy for occurrence coverage for bodily injury, personal injury and property damage, including all coverages provided by and to the extent afforded by Insurance Services Office Form CG 2010 ed. 10/93 or 11/85, with no special limitations affecting City. The limit for all coverages under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. Commercial Auto Liability Insur ance – a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

3. Worker’s Compensation and Employers Liability Insurance – a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

4. Professional Errors & Omissions (“E&O”) – a policy with minimum limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement

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and for three years after completion of the work hereunder. This policy shall be issued by an insurance company which is admitted to do business in the State of California.

5. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:

a. Additional insureds: “The City Gardena and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”

b. Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

c. Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Gardena, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Gardena shall be excess and not contributing with the insurance provided by this policy.”

d. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Gardena, its officers, officials, agents, employees, and volunteers.

e. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self-insured retentions over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following

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changes: either the insurer shall eliminate or reduce such deductibles or self- insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefor, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

H. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

12. INDEMNIFICATION. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents, employees and volunteers arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subconsultants, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subconsultants, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, employees and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subconsultants under this Agreement, whether or not the Consultant, its employees, and/or authorized subconsultants are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the

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sole negligence or willful misconduct of the City. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity and defense shall be limited to the extend required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or misconduct of Consultant. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

13. COOPERATION. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

14. INDEPENDENT CONTRACTOR. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

15. PERS ELIGIBILITY INDEMNIFICATION. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility

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to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

16. NON-LIABILITY OF CITY. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

17. OWNERSHIP OF WORK PRODUCT. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed works made for hire for City by Consultant as City employee(s) for hire and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination or expiration of this Agreement.

18. CONFIDENTIALITY CLAUSE. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal (“Confidential Information”). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub-consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.

"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

HIPAA establishes national minimum standards for the use and disclosure of certain health information. The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

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Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.

19. NONUSE OF INTELLECTUAL PROPERTY OF THIRD PARTIES. Contractor shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Contractor has a license. Contractor shall indemnify and hold City harmless against all claims raised against City based upon allegations that Contractor has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Contractor pursuant to this Agreement.

20. WAIVER OR BREACH. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

21. COMPLIANCE WITH LAWS. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement
.

22. CONFLICT OF INTEREST AND REPORTING. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the

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City, or to an officeholder, until the completion of services to be performed under this Agreement.

23. NON-DISCRIMINATION. Consultant covenants there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in activity pursuant to this Agreement.

24. FORCE MAJEURE. Consultant shall not be in default for failing to perform in accordance with the terms of this Agreement if such failure arises out of causes beyond the control and without the fault or negligence of Consultant.

25. ASSIGNMENT. Consultant shall not assign or subcontract any of its obligations pursuant to this Agreement, nor any part thereof, except for any monies due the Consultant, without the prior written consent of City. Such consent by City shall not be unreasonably withheld. Consultant shall be fully responsible to City for all work performed by assignees or subcontractors.

26. NOTICES. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be in writing and shall be given by personal service upon the party to be notified, or by deposit of the same in the custody of the United States Postal Service, postage prepaid, addressed to the party to be notified as follows:

To City: City of Gardena
1700 West 162nd Street
Gardena, California 90247
Attn: Allan Rigg
Director of Public Works

To Consultant: CWE
1561 E. Orangethorpe Ave, Suite 240
Fullerton, CA 92831-5202
Attn: Gerald Greene
Director, Stormwater

Notices shall be deemed to have been served upon the date of personal service or three (3) working days after the same has been deposited in the United States Postal Service.

27. LICENSED STATUS. Consultant shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a City Business License.

28. FAMILIARITY WITH WORK. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should Consultant discover any conditions materially differing from those inherent in the work or as represented by

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City, it shall immediately inform City and shall not proceed, except at Consultant’s own risk, until written instructions are received from City.

29. PUBLIC RECORD ACT DISCLOSURE. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

30. MAINTENANCE OF RECORDS. Consultant shall maintain for a minimum of three (3) years from the completion date of the Services under this Agreement, the following records:

A. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assume proper accounting for all funds;

B. Records which establish that Consultant and all subcontractors who render Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations;

C. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

D. The aforementioned records shall be made available to City or any authorized representative thereof upon request for audit.

31. BINDING EFFECT. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

32. GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of California. Any action commenced about this Agreement shall be filed in the appropriate branch of the Los Angeles County Municipal or Superior Court.

33. SECTION HEADINGS. The Section headings used in this Agreement are for reference purposes only and shall have no binding effect.

34. AUTHORITY TO EXECUTE. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

Consultant Agreement with CWE Page 12

35. ATTORNEY’S FEES. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

36. PREPARATION OF AGREEMENT. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

37. SEVERABILITY. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

38. ENTIRE AGREEMENT. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E-

Consultant Agreement with CWE Page 13
SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first hereinabove set forth.

CITY OF GARDENA CONSULTANT – CWE
________________________________ _________________________________ Tasha Cerda, Mayor Name
ATTEST:

Sign:_____________________________
Title:
________________________________
Mina Semenza, City Clerk _________________________________ Name
APPROVED AS TO FORM:

Sign:_____________________________
Title:

Carmen Vasquez, City Attorney
Jason Pereira
Vik Bapna
Secretary
_______
_____________________________ _____
_
_
CEO
n VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVassssssssssssssssssssssqqqqqqqqquqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqq ez,

CITY OF GARDENA
PUBLIC WORKS
REQUEST FOR PROPOSAL (RFP)
TO PROVIDE
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
(NPDES) PROGRAM MANAGEMENT SERVICES

JANUARY 2022

Memoranda:

Proposal Due: Thursday, February 24, 2021, 4:00 P.M.

Public Works Department – Public Works: (310) 217‐9568

Page | 2

REQUEST FOR PROPOSALS TO PROVIDE
NPDES PROGRAM MANAGEMENT SERVICES

Table of Contents

1. OVERVIEW……………………………… ……………………………… …………………………… Page 3

2. BACKGROUND…………………… ………………………………………………………………... Page 3

3. SCOPE OF SERVICES……………………………………………………………………………… Page 4

4. RFP SUBMITTAL REQUIREMENTS……… …………………………………………………. Page 8

5. QUALIFICATIONS……………… ……………………………………… …………………………. Page 9

6. GENERAL TERMS & CONDITIONS………… ………………………………………………. Page 10

7. AGREEMENT & I NSURANCE……………… …………………………………………………. Page 10

8. ATTACHMENTS………………………………………………………… …………………………. Page 11 Attachment A – Standard Consultant Services Agreement (Sample) Attachment B – City of Gardena MS4 FY 2020‐2021 Annual Permit Report Attachment C – City of Gardena SCWP MPTA FY 2020‐2021 Annual Report Attachment D – City of Gardena SCWP MPTA FY 2021‐2022 Annual Plan

Page | 3

1.0 OVERVIEW
The City of Gardena (City) is soliciting proposals from qualified and experienced firms to provide National Pollutant Discharge Elimination System (NPDES) program management services and assist the City with compliance and implementation efforts related to the Los Angeles County Municipal Separate Storm Sewer System (MS4) Permit. The City seeks qualified firms to assist with the co mpliance efforts under the current permit and in accordance with the terms and conditions prescribed in this Request for Proposals (RFP).

The City makes no representation or guarantee as to, and shall not be responsible for, the accuracy, completeness, or pertinence of the Reference Documents, and, in addition shall not be responsible for any concl
usions drawn therefrom. They are made available to the Proposer for the purpose of providing such information as is in the possession of the City, whether or not such information may be accurate, complete or pertinent, or of any value.

The agreement is ex pected to begin in July 2022 and extend for three years, with an option authorizing the Public Works Director or his/her representative to renew the agreement for two additional years.

Questions regarding this RFP shall be directed to Kevin Kwak, Principal Civil Engineer, at (310) 217‐9643 or [email protected].

Deadline to submit a proposal is February 24, 2022, at 4:00 p.m. Three (3) hard copies and one complete PDF copy (on USB memory stick) shall be addressed to:

City of Gardena
Department of Public Works
1717 West 162nd Street
Gardena, CA 90247
Attn: Kevin Kwak, P.E.

Proposal packages received after the deadline will not be accepted and will be returned unopened.

The City currently anticipates conducting the selection process in accordance with the following schedule.

This schedule is subject to revision and the City reserves the right to modify the schedule as needed or necessary.

RFP released January 27, 2022
Deadline for questions, clarifications February 14, 2022 Proposal due February 24, 2022
Consultant interviews (if necessary) March 10, 2022
Consultant selection and Council award April 12, 2022

2.0 BACKGROUND
The City of Gardena is located in the South Bay region of Los Angeles County and Dominguez Channel Region. The population of the City is approximately 59,000 and occupies approximately six (6) square miles and is primarily built‐out, with a few remaining undeveloped parcels and a 9.4‐acre wetland preserve, the Gardena Will ows Wetland Preserve, is located at the southeast corner of Gardena. Gardena

Page | 4

is bordered by the City of Torrance, Hawthorne, Carson, Los Angeles (L.A.), and County of Los Angeles, including their unincorporate area.

The City of Gardena (WDID 4 19M1000113) is soliciting proposals from qualified and experienced firms to provide the National Pollutant Discharge Elimination Systems (NPDES) program managem ent services and assist the City with compliance efforts related to the Individual and Watershed Los Angeles County Municipal Separate Storm Water System (MS4) NPDES Permit No. CAS004001; Regional Water Quality Control Board, Los Angeles Region (LARWQCB) Order No. R4‐2012‐0175, as amended by the State Water Resources Control Board (S WRCB) Order WQ 2015‐0075, and LARWQCB Order No. R4‐202‐0175‐A01 and the 2021 new Permit Order CAS004004.

The current permit may be viewed on the State of California Regional Water Control Board Los Angeles website:
https://www.waterboards.ca.gov/losangeles/water_issues/programs/stormwater/municipal/losangeles .html
During the MS4 NPDES Permit reporting period from July 1, 2020 to June 30, 2021, the City completed its third full round of water and sediment quality monitoring, conducted over one‐hundred seventy Industrial/Commercial (I/C) Facility Inspections, updated its GIS based I/C Facility tracking database to over 1500 records, and made sixty‐five I ndustrial General Permit (IGP) non‐filer referrals to the LARWQCB.

On January 25, 2021, the City submitted its inaugural Safe Clean Water Program (SCWP), Municipal Program Transfer Agreement (MPTA), Fiscal Year 2020‐2021 Annual (Budget) Plan and received it disbursement share of $811,389.80. Refer to the attached City’s Annual Plan for details.

The City is not formally affiliated with a WMP/EWMP and has been performing a baseline individual monitoring two dry and three wet weather monitoring events per year. The LARWQCB EO approved the City of Gardena’s Request to Modify the Board Directive to Commence Baseline Monitoring Pursuant to the Monitori
ng and Reporting Program as Set Forth in the Los Angeles MS4 Permit. Respondents shall assume that the City is to continue the same baseline approach for the purpose of submitting the proposal. However, the City plans to revisit the decision following the July 23, 2021, adoption of the fifth term permi
t.

3.0 SCOPE OF SERVICES
The anticipated scope of services includes a review of current Stormwater Program activities, recommendations for improvement, assisting with the development of policies, procedures, presentations, and forms. Implementing tasks and recommending adjustments in procedures to facilitate implementation, conducting staff and contractor training, performing inspection services, preparing annual reports with appropriate documentation, and providing related strategic assistance. Respondents are advised to read this information car
efully prior to submitting a proposal.

Respondents should have significant experience and familiarity with working with the Los Angeles Regional Water Quality Control Board (LARWQCB), complying with the MS4 NPDES Permit Program, Total Maximum Daily Loads (TMDLs) requirements for the Domingu ez Channel and be familiar with the baseline individual monitoring in addition to the Watershed Management Program (WMP), Enhanced Watershed

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Management Plan (EWMP) and Coordinate Integrated Monitoring Program (CIMP) to inform and make recommendations to the City to join the group(s).

In addition to specific tasks identified in this RFP, it is the intent of the City that the selected firm will provide additional compliance related s upport, as needed, based on an approved schedule of hourly rates or prior negotiated lump sum.

The Water Quality Act of 1978 added Section 402(p) to the federal Clean Water Act. This section required the United States Environmental Protection Agency (USEPA) to regulate the discharge of storm water and urban runoff to th e waters of the United States, thus setting forth the National Pollutant Discharge Elimination System (NPDES) Program.

The Consultant shall provide services to assist the City in complying with the NPDES permit. The Consultant’s services shall include, but not limited to:

A. Administration – The consultant shall assign a Program Manager that will be the mai n point of contact with City staff. The Program Manager must be available to:

1. Keep City staff informed of the various State and Regional Permit mandates, regulations, and initiatives. Provide written report to City staff on the discussion topics, critical dates, action items and re commendations on quarterly basis.

2. Conduct a program review and develop recommendations that can be used to help determine annual and long‐term effectiveness of the stormwater program.

3. Meet quarterly or as required with City staff to review progress in performing required tasks involving Permit compliance and Baseline implementation.

4. Develop and deliver Permit train
ing, including the newly adopted 2021 permit, to three (3) groups/audiences of staff annually.

5. Consultant shall update the City’s NPDES Program folders with MS4 permit related documents as necessary.

6. Provide Public Education and Outreach materials for distribution and updates for city website.

7. Review, edi t, update, and/or assist with the development of relevant ordinances or other regulatory mechanisms to maintain adequate legal authority to meet the requirements of the Permit.

8. Assist the City in reviewing the effectiveness of the enforcement program and recommend changes to improve the enforcement program.

9. Prepare, with input from th e City, the Los Angeles County MS4 Permit Annual Report for submittal to the Regional Water Board by December 15th of each year. Informed that the City’s current consultant is to complete the FY 2021‐2022 annual reporting, therefore an six months overlap services are anticipated during July 1st to December 15, 2022.

10. Prepare, with input from the City, the Safe Clean Water Program (SCWP) annual plan and reporting per Municipal Program Transfer Agreement (MPTA).

11. Assist with the preparation of the Report of Waste Discharge (new Permit reapplication documents) as required by the Permit. Reapplication documents are due 180 days prior to Permit ex
piration.

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12. City has installed Automatic Retractable Screens (ARS) and Connector Pipe Screen (CPS) on City‐owned and plan to also install Los Angeles County‐owned catch basins. Provide updates and recommendations to verify compliance with Statewide Trash Amendments.

13. Develop recommendations, policies and procedures to achieve compliance with TMDLs.

14. Verify and/or assist City wi
th Compliance plans to minimize stormwater pollution impacts from City‐owned or operated facilities and activities. Prepare/update an inventory and map of all Permittee‐owned or operated facilities are up to compliance. Verify that implemented activity specific BMPs such as catch basin cleaning, open cha nnel maintenance, street sweeping, and appropriate pesticide applications are up to current compliance standards.

15. Identify funding opportunity and assist City with applying for stormwater related grants.

B. Industrial/Commercial Facilities Inspection Program

1. Perform stormwater related inspections of all designated (critical Commercial Source approximately 510 & critical Industrial Sources approximately 230) industrial and comm ercial facilities as required by the Permit.

2. Update the Watershed‐based database of all industrial and commercial facilities.

3. Distribute appropriate BMPs to facilities (e.g., CASQA manual) during inspections. Verify proper implementation of BMPs at industrial/commercial facilities to reduce the contribution of pollutants to the MS4 fr om industrial/commercial activities.

4. Conduct follow‐up inspections that are required by the Permit.

C. Development Construction Program

1. Provide guidance and assist staff with record keeping as part of the NPDES‐compliance inspection effort(s) for ongoing construction projects (as requested).

2. Assist in development of the City’s Capital I mprovement Project NPDES supplemental specifications as needed.

D. Illicit Connections and Illicit Discharges (IC/ID) Elimination Program

1. Evaluate existing policies and enhance existing procedures for eliminating the source of IC/IDs. Provide support with implanting requirements such as identifying and assessing priority areas, GIS mapping, identifying and inspecting specific types of bus inesses and stormwater pollution sources, conducting illicit discharge detection and elimination source investigations and corrective actions, and preparing, reviewing and updating the spill response plan.

2. Verify that the developed and implemented Outfall Screening and Inventory Program is updated.

3. Verify that the developed procedures for conducting source investigation for IC/IDs are current and in compliance with regulati
ons and standards.

E. Implement Integrated Monitoring Program

1. Baseline Monitoring services pursuant to the Monitoring and Reporting Program per the Los Angeles MS4 Permit. Coordination with EWMP/WMP groups performing receiving water

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monitoring, and obtain copies of monitoring data for City staff for use in reporting to the LARWQCB are required in‐lieu of baseline monitoring if City decides to join the groups. Part of this process may require development and implementation of MOUs and other agreements.

2. Prepare/update a GIS‐bas ed outfall inventory including all fields required by the MS4 permit.

3. Perform stormwater outfall‐based monitoring at sites identified in the City’s IMP three times per year and/or as required by the NPDES permit. Cost includes lab testing for listed or revised list of constituents in permit.

4. Coordinate in
spection of City outfalls and record observations of any significant non‐storm water flow.

5. Investigate any dissolved significant non‐storm water flows to determine the source of the flow.

F. Statewide Trash Amendments Submittal

1. Prepare and submit electronically the jurisdictional maps with information as requested in the 13383 Or
der from the Regional Water Board.

G. Adaptive Management Process Submittal

1. Prepare and submit electronically an Adaptive Management Process every two years as required by the Permit.

H. Load Reduction Strategy Implementation Assistance

1. Assist the City with implementation of a Load Reduction Strategy as part of the Los Angel es River bacteria TMDL (dry weather portion).

I. Reasonable Assurance Analysis Update

1. Prepare and submit electronically an updated Reasonable Assurance Analysis as required by the Permit and Regional Water Board direction.

J. Report of Waste Discharge Preparation and Submittal

1. Assist with the preparation and ele ctronic submittal of the Report of Waste Discharge (new Permit reapplication documents) as required by the Permit. The reapplication documents are due to the Regional Water Board 180 days prior to the current permit expiration date.

K. Perform Additional As‐Needed NPDES Services ‐ In addition to specific tasks identified above an d upon prior approval from the Public Works Director or designated staff, the selected proposer may from time to time be asked to provide additional NPDES compliance related professional support services, as needed, based on approved schedule of hourly rates or negotiated lump sum price. Prior to commencing additional services, an executed Work Order must be issued by the City. A
dditional services may include, but are not limited to:

1. Develop/Update a GIS database to track inspections of construction projects within the City.

Database shall include all fields required by the Los Angeles MS4 Permit.

2. Update database on a monthly basis with information provided by the City.

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3. Develop/update a GIS database of all City‐owned or operated facilities.

4. Coordinate with staff to verify proper Best Management Practice (BMPs) at facilities that currently do not have BMPs on or at City Facilities.

5. Assist the City with preparing a list of candidates for re trofitting opportunities for the implementation of infiltration BMPs on or at City facilities.

6. Develop/update a GIS‐based database for all reported and investigated IC/IDs. Database shall include all fields required by the Los Angeles MS4 Permit.

4.0 RFP SUBMITTAL REQUIREMENTS
The City requires the proposer to submit a concise proposal clearly addressing all of the requirements outlined in this RFP. The proposal shall be signed by someone authorized by the proposer to execute a contract between the City and proposer. Proposal must include, at a minimum, the following sections; however, the proposer is encourage d to expand on the scope to fully address the project issues and deliver the completed improvements:

1. Scope of Services Methodology and Understanding – Description which enable the City of Gardena to assess the proposer’s experience and capability to perform the services as outlined in the Scope of Services in a structured and efficient fas hion. Details with specific task descriptions to demonstrate that the proposer has considered all aspects of the project and that the proposer will cover them thoroughly. A list of the City’s responsibilities, if any, shall be included. Five pages maximum is allowed.

2. Potential C hallenges – A description of the anticipated potential challenges that will be faced by the consultant and how the team is skilled and capable to address those challenges. Two pages maximum is allowed.

3. Personnel/Staffing Levels – Names of all team members, including specialized legal counsel and sub‐consultants, their role s for the services, and length of time with firm and in the industry shall be identified. An organization chart identifying the proposed team members shall also be included. Resumes of the individual(s), specialized legal counsel, and sub‐consultants assigned to project shall be provided as an attachment to the proposal. Tw o pages maximum per individual is allowed.

4. Representative Project Descriptions and Client Reference – Provide up to five examples of similar services, including a respective brief description of the proposer’s role(s) and responsibilities for each within the last five years. Additionally, each example shall include the client’s contact na me and telephone number. Five pages maximum is allowed collectively. Phone number shall be current, or the proposer will not receive credit for the reference.

5. Comments Regarding Contract (if any) – Submit comments, if any, to any clause(s) in the agreement that proposer objects to. Ensure that insurance and con tract agreements can be met.

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6. Hourly Breakdown by Task – The proposal shall provide a table that identifies each subtask and the number of hours assigned to each team member for the task. This provides the City with information on the consultant’s understanding of the level of effort needed for the services. Th e consultant will not be held to the allocation of hours by subtask as the project moves forward, but will be held to the not to exceed amount identified in the cost estimate for the consulting fee.

7. Schedule – The proposal shall provide a schedule for the en tire project and identify each deliverable in the schedule. The Consultant shall assume two weeks for City review of all draft documents. All other reviews will be completed within three to five business days.

8. Cost Estimates of Consulting Fee – Each proposal shall include service specific fees. The costs are to be brok
en down by services listed in the Scope of Services and shall indicate the proposed level of effort by staff, sub‐consultants, and other overhead costs. A fee schedule outlining hourly rates of the staff levels shall also be included. Additionally, provide the annual total, three (3) year s total, optional two (2) year total and its grant total as such:

Consultant estimates shall be placed in a separate sealed envelope.

5.0 QUALIFICATIONS
The City intends to select the most qualified consultant available for this assignment that demonstrates a thorough understanding of the City’s needs and the ability to deliver the project in a reasonable timeframe and for a reasonable fee. It is imperative the Consultant’s proposal fully addresses all aspects of the RFP.

The proposal must clearly articulate th
e Consultant’s understanding of the services and the City’s specific requirements.

The City intends to rank the consultants based on the following factors (not necessarily listed in the order of importance):
 Service approach and understanding
 Approach to potential challenges
 Anticipated staffing levels
 Qualifications and ex perience of proposed team members, including Program Manager and sub‐ consultants, on similar services
Three (3) years base service amount per year
FY 2022‐2023 $
FY 2023‐2024 $
FY 2024‐2025 $
Total $
Two (2) years optional service amount per year
FY 2025‐2026 $
FY 2026‐2027 $
Total $
Grant Total $

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 Length of time team members have been with the firm
 Other similar service experience
Follow‐up discussion or contract negotiations with selected consultant may be utilized to finalize the scope of work. If a contract cannot be negotiated with the highest ranked consultant for this project, th e negotiations shall be terminated in writing and negotiations shall start with the next highest ranked consultant.

6.0 GENERAL TERMS & CONDITIONS
By submitting a Proposal, the Consultant represents that they have thoroughly examined and became familiar with the requirements of this RFP and can perform quality work to achieve the objectives of the City.

The City reserves the right to withdraw the RFP at any time without prior notice. The City makes no repres
entations that any Agreement will be awarded to any Consultant responding to this RFP. The City reserves the right to extend the deadline for Proposals, postpone reviewing the Proposals for its own convenience, to reject any and all Proposals without indicating any reasons for such rejection(s), and to negotiate wi th any qualified consultant.

The successful consultant(s) and sub‐consultants are required to obtain and maintain a City of Gardena business license and insurance. The license and insurance shall be maintained for the duration of the Agreement. A current business license is not a prerequisite for submittal of the proposal.

The selected firm shall co mply with the California Labor Code if applicable. Which requires payment of prevailing wages determined by the Director of the Department of Industrial Relations (http://www.dir.ca.gov/), and otherwise comply with the provisions of Section 1770 et seq., of the California Labor Code, California Code of Regulations, Title 8, Section 1600 et seq., and any other applicabl
e laws, rules and regulations adopted with respect thereto (“California Prevailing Wage Laws”).

The City is not liable for any costs incurred by the Proposers before entering into a formal agreement.

Costs for developing the Proposal or any other such expenses incurred by the Proposer in r esponding to
this RFP and entirely the responsibility of the Proposer and shall not be reimbursed by the City.

The City is not responsible for Proposals which are delinquent, lost, incorrectly marked, sent to the wrong address, or sent by mail or courier service and not signed for by the City.

7.0 AGREEM
ENT & INSURANCE
The City’s Standard Consultant Services Agreement is included in Attachment 1. The Consultant will be expected to enter into the Agreement without substantive changes. Any changes will require approval by the City Attorney.

The City’s standard insurance requirements is included as part of the Standard Consultant Services Agreement included in Attachment 1.

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8.0 ATTACHMENTS
Attachment A – Standard Consultant Services Agreement (Sample) Attachment B – City of Gardena MS4 FY 2020‐2021 Annual Permit Report Attachment C – City of Gardena SCWP MPTA FY 2020‐2021 Annual Report Attachment D – City of Gardena SCWP MPTA FY 2021‐2022 Annual Plan

ATTACHMENT A –
Standard Consultant Services Agreement (Sample)

Consultant Agreement with XYZ Page 1

CITY OF GARDENA

CONSULTANT AGREEMENT WITH XYZ

This Agreement is entered into this day of , 2022, by and between the City of Gardena, a municipal corporation (“City”) and XYZ, a [state] [type of entity ] (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. RECITALS. This Agreement is made and entered into with respect to the following facts:

A. Whereas, City is desirous of obtaini ng professional consultant to provide National Pollutant Disc harge Elimination Syst em (NPDES) program management services and assist City with compliance and implementation efforts related to the Los Angeles County Municipal Separate Storm Sewer System (MS4) Permit;

B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to accomplish these services; and

C. Whereas, City has determined that t he public interest, convenience and necessity require the execution of this Agreement; and

D. Whereas, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consider ation of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

2. TERM OF AGREEMENT. This Agreement shall commence upon execution and shall continue until completion, unless earlier terminated as provided below.

A. Either party may terminate this Ag reement, without cause, by giving thirty (30) days written notice to the other party.

B. City may terminate this Agreement for cause by giving thirty (30) days written notice to Consultant. Lack of funding shall be considered cause for terminating this Agreement.

C. Upon termination, Consultant shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to City all data, reports, estimates, summari es, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the services under this Agreement, whether completed or in

Consultant Agreement with XYZ Page 2
progress. Consultant shall be entitl ed to reasonable compensation for the services it performs up to the date of termination; however, if the Agreement is terminated by City for cause, other than lack of funding, or by Consultant without cause, City shall be entitled to deduct any costs it incurs payment to another consultant for Services, which duplicate Consultant’s Services to date. In the event of termination for other than cause attributable to Consultant, Consultant shall be deemed released for liability for any work assigned but not completed as of the effective date of termination.

3. SERVICES. Consultant agrees to provide t he services as specified in the Consultant’s Request for Proposal (RFP), Exhibit A, attached hereto and incorporated herein by this reference (“services”). Unless otherwise specified herein, Consultant shall, at its sole cost and expense, furnish all facilities, equipment and personnel which may be required for provid ing the Services pursuant to this Agreement.

4. ADDITIONAL SERVICES. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such addi tional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the agreed upon charges therefore as set forth in the written authorization. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

5. CONSULTANT’S PROPOSAL. This Agreement shall include Consultant’s Proposal to City’s RFP, which is incorporated herei n as Exhibit B. In the event of any inconsistency between the terms of the proposal and this Agreement, it shall be resolved by giving precedence in the following order: (a) The Agreement (b) Exhibit A (c) Exhibit B.

6. PERSONNEL. City has relied upon the profe ssional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City. During the term of this Agreement, C onsultant shall provide the services specified in the proposal. Such individual(s) shall not be replaced without the prior written consent of City.

7. PERFORMANCE BY CONSULTANT. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

Consultant Agreement with XYZ Page 3

9. MONITORING OF CONSULTANT. Consultant’s performance of this Agreement shall be continuously monitored by the G eneral Services Director/City Engineer.

Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by the G eneral Services Director/City Engineer.

Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the General Services Director/City Engineer. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereund er. Should the General Services Director/City Engineer determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section 2 above.

10. COMPENSATION. Consultant shall be compensated as follows:

A. Amount. City shall compensate Consultant for services rendered pursuant to this Agreement at the rate specified in the attached fee proposal hereto and incorporated herein by reference. In no event shall compensation under this Agreement exceed _____________and 00/00 ($###.##) without the prior written authorization of the City Council.

B. Invoices and Payment. Payment by City to Consultant shall be made upon receipt and approval of invoices for Services rendered. For payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, dire ct and/or subcontract costs and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced. City shall review the invoices to determine whether services perfo rmed, and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or City shall provide Consultant with a written statement objecting to the charges and stating the reasons therefor.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

C. Expenses. Consultant shall not be entitled to any additional compensation for expenses.

11. INSURANCE REQUIREMENTS.

Consultant Agreement with XYZ Page 4
indicated below, Consultant must hav e and maintain in place all of the insurance coverages required in this Se ction. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all the requirements of this Section and Consultant shall be responsible to obtain ev idence of insurance from each subcontractor and provide it to City before the subcontra ctor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requir ements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. Coverages, Limits and Policy Requirement s. Consultant shall maintain the types of coverages and limits indicated below:

1. Commercial General Liability In surance – a policy for occurrence coverage for bodily injury, personal injury and property damage, including all coverages provided by and to the extent afforded by Insurance Services Office Form CG 2010 ed. 10/93 or 11/85, with no special limitations affecting City. The limit for all coverages under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. Commercial Auto Liability Insuranc e – a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, includi ng Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

4. Professional Errors & Omissi ons (“E&O”) – a policy with minimum limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

Consultant Agreement with XYZ Page 5
shall be issued by an insurance co mpany which is admitted to do business in the State of California.

5. Policy Requirements. The policie s set forth above shall comply with the following, as evidenced by t he policies or endorsements to the policies:

a. Additional insureds: “T he City Gardena and its elected and appointed boards, officers, offici als, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with th e City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”

b. Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

c. Other insurance: “The Consul tant’s insurance coverage shall be primary insurance as respects t he City of Gardena, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Gardena shall be excess and not contributing with the insurance provided by this policy.”

d. Any failure to comply with the reporting provisions of the policies shall not affect coverage provid ed to the City of Gardena, its officers, officials, agents, employees, and volunteers.

e. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

D. Additional Requirement s. The procuring of su ch required policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

There shall be no recourse against City for payment of premiums or other amounts with respect theret o. City shall notify Cons ultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with Cit y incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self -insured retentions over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self-

Consultant Agreement with XYZ Page 6
insured retentions with respect to Cit y, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfacto ry financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effe cting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on it s behalf. All endorsem ents are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefor, or accompanied by other proof of payment satisfactory to City. Consultant sha ll provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Cover age. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all requir ed insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

H. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held res ponsible for payments of damages to persons or property.

12. INDEMNIFICATION. Consultant agrees to def end, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the Cit y, its elected officials, officers, agents, employees and volunteers arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subconsultants, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subconsultants, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, employees and volunteers based upon the work performed by the Consultant, its empl oyees, and/or authoriz ed subconsultants under this Agreement, whether or not th e Consultant, its employees, and/or authorized subconsultants are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole negligence or willful misconduct of the City. Notwithstanding the foregoing, to

Consultant Agreement with XYZ Page 7
the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity and defense shall be limited to the extend required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or misconduct of Consult ant. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

Consultant shall secure, at its sole ex pense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all busi ness licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amo unt due to City from Consultant as a result of Consultant’s failure to prom ptly pay to City any reimbursement or indemnification arising under this paragraph.

15. PERS ELIGIBILITY INDEMNIFICATION. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a c ourt of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its empl oyees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waiv e any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility
to enroll in PERS as an employee of City and entitlement to any contribution to be

Consultant Agreement with XYZ Page 8
paid by City for employer contribution an d/or employee contributions for PERS benefits.

16. NON-LIABILITY OF CITY. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

17. OWNERSHIP OF WORK PRODUCT. All documents or other information created, developed, or received by Consultant shal l, for purposes of copyright law, be deemed works made for hire for City by Consultant as City employee(s) for hire and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination or expiration of this Agreement.

18. CONFIDENTIALITY CLAUSE. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal (“Confidential Information”). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual th at relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub-cons ultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.

HIPAA establishes national minimum standards for the use and disclosure of certain health information. The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities co vered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

Consultant Agreement with XYZ Page 9
Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

20. WAIVER OR BREACH. No waiver of any provisio n of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

22. CONFLICT OF INTEREST AND REPORTING. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply wit h the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2. 24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this

Consultant Agreement with XYZ Page 10
Agreement.

23. EMPLOYMENT OF ALIENS. Consultant warrants it fu lly complies with all laws regarding employment of aliens and others, and that all its employees performing services hereunder meet the citizenship or alien status requirements contained in federal and state statutes and regulations.

24. NON-DISCRIMINATION. Consultant covenants there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in activity pursuant to this Agreement.

25. FORCE MAJEURE. Consultant shall not be in def ault for failing to perform in accordance with the terms of this Agreement if such failure arises out of causes beyond the control and without the fault or negligence of Consultant.

26. ASSIGNMENT. Consultant shall not assign or subcontract any of its obligations pursuant to this Agreement, nor any part thereof, except for any monies due the Consultant, without the prior written consent of City. Such consent by City shall not be unreasonably withheld. Consultant shall be fully responsible to City for all work performed by assignees or subcontractors.

27. NOTICES. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be in writing and shall be given by personal service upon the party to be notified, or by deposit of the same in the custody of the United Stat es Postal Service, postage prepaid, addressed to the party to be notified as follows:

To City: City of Gardena
1700 West 162nd Street
Gardena, California 90247
Attn: Allan Rigg
Director of Public Works

To Consultant: XYZ
A d d r e s s
XXXX, CA #####
Attn: Name
T i t t l e

Notices shall be deemed to have been served upon the date of personal service or three (3) working days after the same has been deposited in the United States Postal Service.

28. LICENSED STATUS. Consultant shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a City Business License.

29. FAMILIARITY WITH WORK. By executing this Agreement, Consultant warrants

Consultant Agreement with XYZ Page 11
that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should Consultant discover any conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City and shall not proceed, except at Consultant’s own risk, until written instructions are received from City.

30. PUBLIC RECORD ACT DISCLOSURE. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

31. MAINTENANCE OF RECORDS. Consultant shall maintain for a minimum of three (3) years from the completion date of the Services under this Agreement, the following records:

A. All accounts and records, including personnel, property and financial, adequate to identify and account for all co sts pertaining to this Agreement and assume proper accounting for all funds;

B. Records which establish that Consul tant and all subcontractors who render Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations;

C. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

D. The aforementioned records shall be made available to City or any authorized representative thereof upon request for audit.

32. BINDING EFFECT. This Agreement shall be bi nding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

33. GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of California. Any action commenced about this Agreement shall be filed in the appropriate branch of the Los Angeles County Municipal or Superior Court.

34. SECTION HEADINGS. The Section headings used in this Agreement are for

Consultant Agreement with XYZ Page 12
reference purposes only and shall have no binding effect.

35. AUTHORITY TO EXECUTE. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

36. ATTORNEY’S FEES. In the event that legal acti on is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

37. PREPARATION OF AGREEMENT. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

38. SEVERABILITY. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a c ourt of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

39. ENTIRE AGREEMENT. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatur es, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual sign ature, (ii) int end to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures , and (iv) hereby waive any

Consultant Agreement with XYZ Page 13
defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E- SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

IN WITNESS WHEREOF, City and Consultant have execut ed this Agreement as of the date first hereinabove set forth.

CITY OF GARDENA CONSULTANT – XYZ

________________________________ _________________________________ Tasha Cerda, Mayor Name

ATTEST:

Sign:________ _____________________
Title:

________________________________
Mina Semenza, City Clerk _________________________________ Name

APPROVED AS TO FORM:

Sign:_____________________________
Title:

Carmen Vasquez, City Attorney

ATTACHMENT B –
City of Gardena MS4 FY 2020‐2021 Annual Permit Report

City of Gardena
(WDID#4 19M1000113)

Individual and Watershed
MS4 Permit Annual Report
July 1, 2020 to June 30, 2021
Reporting Period

Coastal Los Angeles County Municipal Separate Storm
Sewer System (MS4) NPDES Permit No. CAS004001;
Regional Water Quality Control Board, Los Angeles Region (LARWQCB) Order No. R4-2012-0175, as amended by
State Water Resources Control Board (SWRCB) Order WQ
2015-0075, and LARWQCB Order No. R4-2012-0175-A01
December 15, 2021

1561 E. Orangethorpe Avenue, Suite 240
Fullerton, California 92831
TEL (714) 526-7500 | FAX (714) 526-7004
www.cwecorp.com

City of Gardena
(WDID 4 19M1000113)
Individual and Watershed
MS4 Permit Annual Reports
July 1, 2020 to June 30, 2021
Reporting Period
Coastal Los Angeles County Municipal Separate Storm Sewer System (MS4) NPDES Permit No. CAS004001; Regional Water Quality Control Board, Los Angeles Region (LARWQCB) Order No. R4-2012-0175, as amended by State Water Resources Control Board (SWRCB) Order WQ 2015-0075 and LARWQCB Order No. R4-2012-0175-A01

Prepared for:

City of Gardena
1700 West 162nd Street
Gardena, California 90247-3732
TEL (310) 217-9500

Prepared by:
1561 E. Orangethorpe Avenue, Suite 240
Fullerton, California, 92831
TEL (714) 526-7500 | FAX (714) 526-7004 | www.cwecorp.com

December 15, 2021

2020-2021 Municipal Separate Storm Sewer System
Individual and Watershed MS4 Permit Annual Reports City of Gardena

Table of Contents
TABLE OF CONTENTS ...................................................................................................................................................... i TABLE OF FIGURES ......................................................................................................................................................... i INTRODUCTION AND TRANSMITTAL INFORMATION .................................................................................................. 1 1 LEGAL AUTHORITY AND CERTIFICATION .............................................................................................................. 3 2 PROGRAM EXPENDITURES .................................................................................................................................... 4 3 DISCHARGE PROHIBITIONS AND RECEIVING WATER LIMITATIONS .................................................................... 5 4 NON‐STORMWATER OUTFALL SCREENING AND MONITORING .......................................................................... 6 5 MINIMUM CONTROL MEASURES ......................................................................................................................... 8

5.1 PUBLIC INFORMATION AND PARTICIPATION PROGRAM [VI.D.5] ................................................................................ 8

5.2 INDUSTRIAL AND COMMERCIAL FACILITIES PROGRAM [VI.D.6] ................................................................................. 9

5.3 PLANNING AND LAND DEVELOPMENT PROGRAM [VI.D.7 AND ATTACHMENT E‐XVIII] ............................................... 11

5.4 DEVELOPMENT CONSTRUCTION PROGRAM [VI.D.8] .............................................................................................. 15

5.5 PUBLIC AGENCY ACTIVITIES PROGRAM [VI.D.9] ................................................................................................... 16

5.6 ILLICIT CONNECTIONS AND ILLICIT DISCHARGES ELIMINATION PROGRAM [VI.D.10] .................................................... 16 6 STORMWATER CONTROL MEASURES SUMMARY .............................................................................................. 18 7 NON‐STORMWATER CONTROL MEASURES SUMMARY .................................. ................................................... 21 8 TMDL REPORTING ............................................................................................................................................... 22 9 WATERSHED HYDROLOGY .................................................................................................................................. 23 10 ADDITIONAL INFORMATION (OPTIONAL) ...................................................................................................... 31 11 ADAPTIVE MANAGEMENT STRATEGIES ....................................................................................................... 152 12 CITY OF GARDENA CONFIRMATION OF MS4 PERMIT LEGAL ENFORCEMENT AUTHORITY ......................... 153 Table of Figures
Figure‐1 City of Gardena Willows Wetlands Preserve Location Aerial Photograph ................................................ 24 Figure‐2 Dominguez Channel Watershed Land Use Map (HUC‐12 180701060102) ................................................. 25 Figure‐3 City of Gardena Vicinity, 85th Percentile, 24‐hour Isohyetal Map (0.90” to 0.98”, mean 0.94”) .............. 26 Figure‐4 City of Gardena Vicinity One‐year, One‐hour, Isohyetal Map (0.28” to 0.32”) ......................................... 27 Figure‐5 City of Gardena Vicinity Map showing major MS4 Elements and Outfall Locations. ................................ 28 Figure‐6 City of Gardena Jurisdiction Area Showing MS4 Elements and Major Outfalls ......................................... 29

- i -

2020-2021 Municipal Separate Storm Sewer System
Individual and Watershed MS4 Permit Annual Reports City of Gardena

Page 1 of 154 ends

Introduction and Transmittal Information
On November 8, 2012, the California Regional Water Quality Control Board, Los Angeles Region (LARWQCB) adopted Order No. R4-2012-0175, Waste Discharge Requirements for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles County, Except Those Discharges Originating from the City of Long Beach MS4 . This fourth term MS4 National Pollutant Discharge Elimination System (NPDES) Permit became effective on December 28, 2012. Subsequently, on June 16, 2015, the State Water Resources Control Board (SWRCB) adopted Order WQ 2015- 0075 directing the LARWQCB to revise some MS4 Permit requirements, which became immediately effective when the LARWQCB released the 2015 amended MS4 Permit on July 1, 2015. On September 8, 2016, the LARWQCB further amended the MS4 Permit with Ballona Creek and Los Angeles River Trash Total Maximum Daily Loads (TMDL) Basin Plan Amendment implementation and compliance criteria revisions.

As herein reported, during the July 1, 2020, to June 30, 2021, MS4 NPDES Permit reporting period, the City of Gardena completed its third full round of water and sediment quality monitoring, conducted over one hundred seventy Industrial/Commercial (I/C) Facility inspections, updated its Geographical Information System (GIS) based I/C Facility tracking database to over 1500 records, and made sixty-five Industrial General Permit (IGP) non-filer referrals to the LARWQCB. On January 25, 2021, the City submitted its inaugural Safe Clean Water Program (SCWP), Municipal Program Transfer Agreement (MPTA), Fiscal Year 2020-2021 Annual (Budget) Plan and received it disbursement share of $811,389.80 the following week. The City of Gardena submits the following 2020-21 Annual Report as a demonstration of its efforts to effectively implement the amended MS4 Permit.

City of Gardena Individual Form
Reporting Year 2020-21

Page 2 of 154 ends

Los Angeles County Municipal Storm Water Permit
(Order No. R4-2012-0175 as amended by Order WQ 2015-0075) NPDES No. CAS004001

Annual Report
Individual Form
Reporting Year 2020-2021

This form includes items to be reported individually by each Permittee.

Permittee Name

City of Gardena

Permittee Program Contact

Allan Rigg, P.E.

Title

Director of Public Works

Address 1717 West 162nd Street

City

Gardena

Zip Code

90247

Phone

(310) 217-9571

[email protected]
City of Gardena Individual Form
Reporting Year 2020-21

Page 3 of 154 ends

1 Legal Authority and Certification
Complete the items on this page.

1.1 Answer the following questions on Legal Authority [VI.A.2.b]:

Yes No
Is there a current statement certified by the Permittee’s chief legal counsel that the Permittee has the legal authority within its jurisdiction to implement and enforce each of the requirements contained in 40 CFR § 122.26(d)(2)(i)(A-F) and the Permit?

☒

☐
Has the above statement been developed or updated within the reporting year? If yes, attach the updated legal authority statement to this report. ☐ ☒

1.2 Complete the required certification below [Attachment D – V.B.5]:

City of Gardena Individual Form
Reporting Year 2020-21

Page 4 of 154 ends

2 Program Expenditures
Complete the following items in this section.

2.1 Source(s) of funds used in the past year, and proposed for the coming year, to meet necessary expenditures on the Permittee’s stormwater management program [VI.A.3.b]:

On February 18, 2021, the City of Gardena received its first, Fiscal 2020-2021, Safe Clean Water Program Municipal Program Transfer Agreement (SCWP MPTA) support, for $811,389.80; some of which may be applied against earlier City General Fund expenditures since November 2018. Some elements of the stormwater management program is still being supported by the City of Gardena General Fund. Additionally, Plan Checks, Building Inspections, and Industrial/Commercial (I/C) Facility Inspections may be subsequently invoiced as inspection fees imposed on the project developer/owner or I/C facility.

2.2 Complete the table on program expenditures below [Attachment D – VII.A.5]:

Table 2a: Program Expenditures

Category Expenditures for
Reporting Year
Program Budget for
Next Reporting Year
(1) Program
Management

General Program Management

$40,000

(2) Minimum
Control
Measures
(MCMs)
Public Information and Participation Program
(PIPP)

$15,000

$15,000
Industrial / Commercial (I/C) Facilities Inspection
Program

$25,000

$73,000
Planning and Land Development Implementation $15,000 $15,000 Development Construction Program $20,000 $20,000
Public Agency Activities $25,000 $25,000
Street Sweeping/Vacuuming $250,000 $250,000
Illicit Connections and Illicit Discharges Program $5,000 $5,000

(3) Projects
Distributed Projects and Green Streets $5,000 $250,000
Regional Projects $0 $5,000
Restoration Projects $5,000 $50,000
(4) Monitoring $159,000 $96,000
(5) SWRCB/LARWQCB MS4 NPDES Permit Fees $23,969 $26,498 (6) Other1 $30,000 $25,000
6/8/21 City Council Authorization to purchase Jet/Vactor Truck $0 $510,766 TOTAL $617,969 $1,406,264

2.3 Please add any additional comments on stormwater expenditures below:

At this time, the City of Gardena has no additional comments regarding Municipal Separate Storm Sewer System (MS4) Permit implementation related expenditures.

1 Categories may be added to the table as necessary
City of Gardena Individual Form
Reporting Year 2020-21

Page 5 of 154 ends

3 Discharge Prohibitions and Receiving Water Limitations Complete the following items in this section.

3.1 Did you develop and implement procedures to ensure that a discharger, if not a named Permittee in this Order, fulfilled the requirements of Part III.A.4.a.i-vi? If so, provide a link to where the procedures may be found or attach to the Annual Report [III.A.4.a]:

The City of Gardena discourages unnamed dischargers from draining to the MS4 primarily through public education regarding water and environmental pollution, as found at http://www.cityofgardena.org/stormwater- management-program/, and secondarily through enforcement of the Gardena Municipal Code, primarily the contents of Title 8, Chapter 70, found at https://www.codepublishing.com/CA/Gardena/.

3.2 Did you develop and implement procedures that minimize the discharge of landscape irrigation water into the MS4? If so, provide a link to where the procedures may be found or attach to the Annual Report [III.A.4.b]:

In support of Governor Newsom’s Executive Order N-10-21, the City of Gardena directed Golden State Water Company to verify their contact information on the state Save Water registry at https://savewater.ca.gov/. This will facilitate the anonymous reporting of water waste back to the City Water Purveyor and staff. Normal City operating procedures for minimizing landscape overirrigation and overspray relies on its Code Enforcement Officers and the online Accela Customer Relationship Management (CRM) “Gardena Direct” application at http://iframe.publicstuff.com/#?client_id=1000006, which facilitates the reporting of illicit discharges and connections, among other issues. Landscape overirrigation and treatment is also explicitly addressed on the City website at
http://www.cityofgardena.org/wp-content/uploads/2016/08/GardenaLandscape.pdf and at https://cityofgardena.org/wp-content/uploads/2016/08/21-05-25-Stormwater-Friendly-Landscaping.pdf.

3.3 Where Receiving Water Limitations were exceeded, describe efforts that were taken to determine whether discharges from the MS4 caused or contributed to the exceedances and all efforts that were taken to control the discharge of pollutants from the MS4 to those receiving waters in response to the exceedances (e.g. BMPs that were implemented) [Attachment E – XVIII.A.5.e]:

While regulated and unregulated pollutant sources may potentially contribute to the exceedance of LARWQCB Water Quality Control (aka Basin) Plan Receiving Water Limitations, such as zero for trash or a daily maximum of 235 MPN/100 ml for Fecal Indicator Bacteria (Escherichia coli or E. coli), the City of Gardena MS4 NPDES Permit implementation program has taken actions to support the attainment of Water Quality Objectives.

During the current reporting period, over one hundred seventy Industrial/Commercial Facility inspections were conducted, resulting in the enrollment of fifty non-filers into the Industrial General Permit (IGP) program and the referral of sixty-five IGP non-filers to the LARWQCB. The City previously installed approximately two hundred Trash Full Capture Device (FCD), such as Linear Connector Pipe Screens (LCPS), along with a lesser number of Automatic Retracting Screens (ARS), in advance of statewide policy requirements and is planning for the installation of approximately four hundred more over the next year using Safe Clean Water Program (SCWP) Municipal Program Transfer Agreement (MPTA) support. Another cost-effective Best Management Practices (BMPs) implementation activity, to the Maximum Extent Practicable (MEP) standard, is weekly street vacuuming (cleaning or sweeping) throughout the City, with twice weekly vacuuming of arterials.

City of Gardena Individual Form
Reporting Year 2020-21

Page 6 of 154 ends

4 Non-Stormwater Outfall Screening and Monitoring
Complete the following items in this section.

4.1 Complete the following tables regarding your Non-Stormwater Outfall Based Screening and Monitoring Program [Attachment E – XVIII.A.3.a-g]. (These tables correspond to Tables 4a and 4b in the Watershed Form.) Table 4a: Summary of Non-Stormwater Based Screening and Monitoring

Receiving Water

No. of
Outfalls

Total No. of
Outfalls
Screened
Since Dec
28, 2012
No. of
Screening
Events
During
Reporting
Year

No. of
Screening
Events
Since Dec
28, 2012
Outfalls with Significant Non-Stormwater
Discharges2

Total
Confirmed

Total
Abated
Total
Attributed to
Allowable
Sources3

Total No.

Being
Monitored
Dominguez
Channel 150 165 0 3 1 0 1 0
Total 150 165 0 3 1 0 1 0

Table 4b: Summary of Non-Stormwater Discharges Abated During Reporting Year Method Total No.

Low Flow Diversion None Required
IC/ID Eliminated None Required
Permitted None Required
Retention None Required
Discharge No Longer Observed None Required
Other (describe in Section 4.4) None Required

4.2 How many of the conditionally exempt non-stormwater discharges in Part III.A.2.b of the Permit did you determine to be sources of pollutants that caused or contributed to an exceedance of receiving water limitations or WQBELs? If you made that determination, which type(s) of non-stormwater discharges in Part III.A.2.b were sources of pollutants? [III.A.4.d]

With the exception of E. coli, which are ubiquitous in the environment, conditionally exempt non-stormwater discharges from the City of Gardena do not appear to be a significant source of pollutants that cause or contribute to the exceedance of Receiving Water or Water Quality Based Effluent Limitations.

4.3 State when the non-stormwater outfall-based screening and monitoring program will be (or was) re-assessed. If applicable, describe any changes to program (the program must be re-assessed once during the permit term) [Attachment E – IX.B.2].

Since prior non-stormwater outfall-based screening records could not be recovered, the City reassessed its non-stormwater outfall inventory during April and May of 2019, then performed two screenings during June of 2019, to develop an outfall source control prioritization schedule. No outfalls repeatedly conveyed significant (>5 GPM) non-stormwater discharges, precluding the need to prioritize and monitor non-stormwater outfalls.

2 “Significant Non-Storm Water Discharges” as identified by the Permittee per Part IX.C.1 of the MRP 3 “Allowable Sources” include NPDES permitted discharges, discharges subject to a Record of Decisions approved by USEPA pursuant to section 121 of CERCLA, conditionally exempt essential non-storm water discharges, and natural flows as defined in Part III.A.d of the permit.

City of Gardena Individual Form
Reporting Year 2020-21

Page 7 of 154 ends

4.4 Additional Information. If desired, provide additional information regarding Non-Stormwater Outfall Screening and Monitoring:

The City of Gardena has occasionally noted significant Non-Stormwater Discharges, into the Dominguez Channel, from the north and west. Although they may pass a short distance (several hundred feet) through the City of Gardena, these outfalls primarily service catchments in Dominguez Channel Enhanced Watershed Management Program (EWMP) communities, other than the City of Gardena. In speaking with EWMP group representatives, Gardena was advised that these discharges had been screened in 2015, prioritized for source control efforts and reported upon in a July 12, 2016, Draft Memorandum, and a source control exercise completed in 2017. This costly and technically difficult exercise primarily found the irregular and difficult to anticipate high volume flows were associated with other, non-MS4, National Pollutant Discharge Elimination System (NPDES) Permittees, including potable water production and industrial facilities.

City of Gardena Individual Form
Reporting Year 2020-21

Page 8 of 154 ends

5 Minimum Control Measures
Complete the following items in this section.

5.1 Public Information and Participation Program [VI.D.5] Complete the following item regarding the Public Information and Participation Program.

5.1a) Summarize stormwater pollution prevention public service announcements and advertising campaigns. What pollutants were targeted? What audiences were targeted? Note whether activities were performed by the jurisdiction or as part of a watershed, regional, or county-wide group.

While the City continued to host stormwater pollution prevention public service information on its website at https://www.cityofgardena.org/stormwater-management-program/ the CoViD 19 pandemic-induced social distancing measures precluded other productive outreach efforts. While pollution source prevention Best Management Practices (BMPs) and applicable corrective measures were recommended during I/C facility inspections, the program emphasis was on IGP non-filer enrollment. Following a return to normal societal interactions, oil filter return and other source control events will return to being promoted electronically on the City’s web site at https://www.cityofgardena.org/events-calendar/.

5.1b) Which of the following public education materials did you distribute? (check yes or no)

Yes No
Information on the proper handling (i.e., disposal, storage and/or use) of Vehicle waste fluids? ☒ ☐ Household waste materials (i.e., trash and household hazardous waste, including personal care products and pharmaceuticals)? ☒ ☐
Construction waste materials? ☒ ☐
Pesticides and fertilizers (including integrated pest management practices [IPM] to promote reduced use of pesticides)? ☒ ☐
Green waste (including lawn clippings and leaves)? ☒ ☐
Animal wastes? ☒ ☐

5.1c) Did you distribute activity specific stormwater pollution prevention public education materials at the following points of purchase? If yes, provide the number of points of purchase within each category (if available).

Category Yes No Number of Points
of Purchase
Automotive Part Stores ☒ ☐ One
Home Improvement Centers, Lumber Yards, Hardware and Paint Stores ☐ ☒ Not Applicable Landscaping, Gardening Centers ☐ ☒ Not Applicable
Pet Shops, Feed Stores ☐ ☒ Not Applicable

5.1d) Did you maintain stormwater websites or provide links to stormwater websites via your website, which included educational material and opportunities for the public to participate in stormwater pollution prevention and clean-up activities listed in Part VI.D.4? Provide links to the stormwater websites that you maintained and/or the location on your website where you provide links to stormwater websites.

The City educates its business community and residents about stormwater and urban runoff pollution source controls (including sanitary sewer system overflows, car wash fundraiser best management practices (BMPs), landscaping, fertilizing, pesticide application, other gardening tips, household tips for pollution prevention, proper disposal of household hazardous waste) through an informational webpage, in both English and Spanish, at: http://www.cityofgardena.org/stormwater-management-program/.

City of Gardena Individual Form
Reporting Year 2020-21

Page 9 of 154 ends

5.1e) Did you provide materials to educate school children (K-12) on stormwater pollution?

Schools within the City of Gardena are part of the Los Angeles Unified School District (LAUSD) and educational materials, such as “Trash on the Street Ends Up at the Beach,” are available for teacher use.

While Public Information and Participation Program (PIPP) stormwater education materials continue to be developed, currently interested schools, teachers, and students are advised to visit the State Water Board Erase the Waste website at http://www.waterboards.ca.gov/water_issues/programs/outreach/erase_waste/ and the CA Environmental Education Interagency Network (CEEIN) at https://www.coastal.ca.gov/publiced/ceein/.

5.1 f) Additional Information. If desired, provide additional information regarding implementation of the Public Information and Participation Program:

During the reporting period, the City’s priority for public education and outreach was tailored toward CoViD 19 social distancing, compliance with State “Stay at home” campaign, proper disposal of household hazardous waste, and water conservation messages. As previously stated, the City also utilizes the “Gardena Direct” application, located at http://iframe.publicstuff.com/#?client_id=1000006, which facilitates public participation in reporting littering, illicit discharges, and connections to the MS4.

Due to the pandemic and Safer at Home Orders from Los Angeles County, additional efforts in public participation events were postponed for the reporting year.

5.2 Industrial and Commercial Facilities Program [VI.D.6] Complete the following items regarding the Industrial and Commercial Facilities Program.

5.2a) Watershed-Based Inventory:

Yes No
Did you maintain and update a watershed-based inventory or database containing the latitude / longitude coordinates of all industrial and commercial facilities within your jurisdiction that are critical sources4 of stormwater pollution?

☒

☐

5.2b) Commercial Facilities:

Question Response
Number of Critical Commercial Sources4: How many critical commercial sources are within your jurisdiction (as of the end of the reporting year)? ~510 Number of Facility Inspections Conducted during the Reporting Year: How many inspections of commercial facilities were conducted during the reporting year? 13 First Round of Mandatory Compliance Inspections5: Did you complete a first round of mandatory compliance inspections of all commercial facilities identified in Part VI.D.6.d of the permit by 12/28/20146? (Yes/No)
No. Initial inspections
reportedly occurred in 2015.

Second Round of Mandatory Compliance Inspections: Describe your progress on the second round of mandatory compliance inspections of all commercial facilities identified in Part VI.D.6.d of the permit. (To be completed by 12/28/2017.) Including 2015 inspections,
second round commercial
inspections are believed to have
been completed during the 2020-
21 Fiscal Year.

4 Part VI.D.6.b.i of the LA County MS4 Permit summarizes “critical sources” to be tracked 5 Permittees are required to inspect all commercial facilities identified in Part VI.D.6.b of the permit twice during the 5-year permit term, provided that the first mandatory compliance inspection occurs no later than 2 years after the effective date of the permit. A minimum interval of 6 months between the first and the second mandatory compliance inspection is required. 6 Permit effective date = December 28, 2012
City of Gardena Individual Form
Reporting Year 2020-21

Page 10 of 154 ends

5.2c) Industrial Facilities:

Question Response
Number of Critical Industrial Sources: How many critical industrial sources are within your jurisdiction (as of the end of the reporting year)? ~230 Number of Facility Inspections Conducted during the Reporting Year:

How many inspections of industrial facilities were conducted during the reporting year?

145
First Round of Mandatory Compliance Inspections7: Did you complete a first round of mandatory compliance inspections of all industrial facilities identified in Part VI.D.6.d of the permit by 12/28/2014? (Yes/No) No. Approximately 180 IGP and Non-Filer
facilities were reportedly inspected in 2015.

Second Round of Mandatory Compliance Inspections: Describe your progress on the second round of mandatory compliance inspections of all industrial facilities that did not file a No Exposure Certification (To be completed by 12/28/2017.)
The second round of mandatory
compliance inspections have been
completed. Non-Filers who did not obtain
permit coverage were referred to the
LARWQCB.

No Exposure Verification Inspections8: Describe your progress on performing a second mandatory compliance inspection at a minimum of 25% of facilities identified to have a filed a No Exposure Certification.

The City has 130 NEC facilities within its
jurisdiction, with 40 newly enrolled during
the 2020-21 Fiscal Year. The City has
performed 65 NEC Verification inspections.

5.2d) Enforcement Actions: Describe the number and nature of any enforcement actions taken related to the industrial and commercial facilities program.

Sixty-five formal enforcement actions were filed during the 2020-21 FY. These were primarily IGP Non-Filer Notices of Violation (NOVs) sent to business/ property owner and electronically copied (referred) to the LARWQCB Stormwater Compliance Unit.

5.2 e) Additional Information. If desired, provide additional information regarding implementation of the Industrial and Commercial Facilities Program.

During the 2020-21 Reporting Year, approximately 34 businesses, inspected in 2015 by the City’s prior consultant, were re-inspected as IGP Non-Filers to determine IGP applicability and re-introduce/educate business owners/operators. Over 150 IGP Notice of Intent (NOI) facilities, identified in the State Stormwater Multiple Application and Report Tracking System (SMARTS) as located within the City of Gardena, were actually found in adjacent communities. These were identified to the LARWQCB Stormwater Compliance Unit, which corrected the SMARTS database; however, state SMARTS staff intentionally reinserted the incorrect facility location data at the request of those facility Permittees, stating that LARWQCB staff would need to initiate formal enforcement actions to recorrect the data erroneously accepted by the State Board staff.

7 Permittees are required to perform an initial mandatory compliance inspection at all industrial facilities identified in Part VI.D.6.b no later than 2 years after the effective date of the permit. After the initial inspection, all facilities that have not filed a No Exposure Certification with the State Water Board are subject to a second mandatory compliance inspection. A minimum interval of 6 months between the first and second mandatory compliance inspection is required. 8 Approximately 3 to 4 years after the effective of the permit, each Permittee shall evaluate its inventory of industrial facilities and perform a second mandatory compliance inspection at a minimum of 25% of the facilities identified to have filed a No Exposure Certification. The purpose of this inspection is to verify the continuity of the non exposure status.

City of Gardena Individual Form
Reporting Year 2020-21

Page 11 of 154 ends

5.3 Planning and Land Development Program [VI.D.7 and Attachment E-XVIII] Complete the following items regarding the Planning and Land Development Program.

5.3a) New Development Projects: Complete the table below for projects completed during the reporting year.

Table 5a: Summary of New Development Projects Subject to Implementation of Post-Construction Controls Receiving Water
and/or

WMP/EWMP
Number of Projects
Completed Using
On-Site Retention9
Number of Projects
Completed Using
Alternative Compliance
Measures10
Total Drainage
Area of Projects
[acres]
Total Storm Water
Quality Design
Volume (SWQDv)
[acre-feet]11
City of Gardena Not Applicable Not Applicable Not Applicable Not Applicable

5.3b) Redevelopment Projects. Complete the table below for projects completed during the reporting year.

Table 5b: Summary of Redevelopment Projects Subject to Implementation of Post-Construction Controls Receiving Water
and/or

WMP/EWMP
Number of Projects
Completed Using On-
Site Retention
Number of Projects
Completed Using
Alternative Compliance
Measures
Total Drainage
Area of
Projects
[acres]
Total Storm Water
Quality Design
Volume (SWQDv)
[acre-feet]
Dominguez
Channel
1523 W 134th Street
(NOT 12/29/2020)
Proprietary biofiltration 3.1 0.2937
Dominguez
Channel
14321 Van Ness Avenue
(NOT 09/29/2020)
3 Filterra Tree Well Units 1.99 0.0921
Dominguez
Channel
14215 S Normandie Ave
(NOT 11/16/2020)
3 Bioretention Basins 1.14 0.0522
Dominguez
Channel
16210 Crenshaw Blvd
(NOT 6/16/20)
Rainwater harvesting 1.22 0.096
Dominguez
Channel
16958 S Western Ave
(NOT 12/03/19)
Four Filterra Treewells 2.31 0.181
Dominguez
Channel
16908 S Normandie Ave
(NOT 7/29/19)
Cultec Infiltration 1.53 0.120
Dominguez
Channel
15400 S Western Ave
(NOT 2/19/19)
LARWQCB Enforcement
Order

1.4 0.094
Dominguez
Channel
1399 Artesia Boulevard
(NOT 1/16/19)
Biofiltration (West of
Attendant Station)

1.5 0.099
Dominguez
Channel
16908 Normandie Ave
(NOT 9/26/18)
Infiltration System (See
SMARTS Plans)

1.53 0.120
Dominguez
Channel
14504 S Normandie Ave
(NOT 9/24/18)
Two Filterra Treewells (mid
project) & two bioswales

4.69 0.367
Dominguez
Channel
12901 Western Avenue
(NOT 6/18/18)
Modular Wetland System
Biofiltration N of driveway

1.84 0.192
Dominguez
Channel
15350 Van Ness Avenue
(NOT 11/6/17)
Modular Wetland System
Biofiltration Southwest Cor

1.72 0.135
Dominguez
Channel
15501 Normandie Ave
(Waiver Return 9/26/17)
None Identified 1.5 0.099

9 “Number of Projects Completed” should only include projects that are completed and signed off by the Permittee during the reporting year. In progress projects that have been issued a permit, but are not completed should not be included. 10 “Alternative Compliance Measures” refer to the mitigation options listed in Part VI.D.7 of the permit. These options include: on- site biofiltration, offsite infiltration, groundwater replenishment projects, offsite retrofits of existing developments, and areas covered by a regional storm water mitigation program.
11 “Total Storm Water Quality Design Volume (SWQDv)” should also include the SWQDv which would have been achieved on-site for projects completed using alternative compliance measures.

City of Gardena Individual Form
Reporting Year 2020-21

Page 12 of 154 ends

Table 5b: Summary of Redevelopment Projects Subject to Implementation of Post-Construction Controls Receiving Water
and/or

1.97 0.154
Receiving Water
and/or

WMP/EWMP
Number of Projects
Completed Using On-
Site Retention
Number of Projects
Completed Using
Alternative Compliance
Measures
Total Drainage
Area of
Projects
[acres]
Total Storm Water
Quality Design
Volume (SWQDv)
[acre-feet]
Dominguez
Channel
1600 Artesia Boulevard
(NOT 1/18/17)
None Identified 5.3 0.415
Dominguez
Channel
1701 W Artesia Blvd
(NOT 10/15/15)
None Identified 1.1 0.086
Dominguez
Channel
14020 S Western Ave
(NOT 10/18/07)
None Identified 1.0 0.094
Dominguez
Channel
13950 Vermont Avenue
(NOT 5/24/06)
None Identified 11 0.862
Dominguez
Channel
1702 El Segundo Blvd
(NOT 3/10/06)
None Identified 4 0.313

5.3c) Planning and Land Development Efforts beyond Permit Requirements. If applicable, describe Planning and Land Development activities that went above and beyond the permit requirements (e.g. stricter LID ordinance, small-site LID).

The City of Gardena emphasizes the utilization of Planning and Land Development procedures in compliance with the amended MS4 Permit requirements.

City of Gardena Individual Form
Reporting Year 2020-21

Page 13 of 154 ends

5.3d) Summary of New and Redevelopment Projects using Alternative Compliance Measures: Complete the table below for projects completed during the reporting year.

Table 5c: Summary of Alternative Compliance Measures for Development/Redevelopment Projects (where onsite retention of the SWQDv is infeasible)

Category12
Number of
Projects
Completed
Utilizing
Alternative
Compliance
Method

Area
Addressed by
Projects
[acres]

Total Design
Retention
Volume of
Projects13
[acre-feet]

Total Design
Biofiltration
Volume of
Projects14
[acre-feet]
Total SWQDv
Which Would
Have Been
Achieved by
Retaining
SWQDv on-
site [acre-feet]
Onsite Biofiltration 1523 W 134th
Street (NOT
12/29/2020)

3.1 0

0.38 0.2937
Offsite Infiltration Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Ground Water
Replenishment Projects Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Offsite Project Retrofit
Existing Development Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Regional Storm Water
Mitigation Program15 Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable TOTAL Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable

5.3e) Alternative Compliance Measures – Regional Storm Water Mitigation Program [VI.D.7.c.vi]: If applicable, complete the table below.

Table 5d: Alternative Compliance Measures – Regional Storm Water Mitigation Program

Mitigation Program

Receiving
Water and/or

WMP/EWMP
Date Program
Approved by
Regional Water
Board

Area Addressed by
Mitigation Program
[acres]
Cumulative Number of
New and Redevelopment
Projects Addressed by
Project since Program
Approval
Not Applicable Dominguez
Channel Not Applicable Not Applicable Not Applicable

12 Alternative Compliance Measures refer only to the alternative measures used to comply with Planning and Land Development Program requirements as described in Part VI.D.7.c.iii.(1)-(7) 13 Design Retention Volume should correspond to the sum of the mitigation volume (Mv) and the volume of stormwater runoff reliably retained on-site (Rv) as noted in Equation 2 of Part VI.D.7.c.iii.(2).(c) and Part VI.D.7.c.iii.(3).(c) of the permit. 14 Design Biofiltration Volume should correspond to the biofiltration volume (Bv) noted in Equation 1 of Part VI.D.7.c.iii.(1).(a) of the permit.
15 “Regional Storm Water Mitigation Program” is only applicable where the Permittee (or Permittee Group) has received approval of such a program from the Regional Water Board. If a Permittee intends to use regional projects in an approved WMP or EWMP as the basis of a Regional Storm Water Mitigation Program, the Permittee must still receive approval of the program from the Regional Water Board.

City of Gardena Individual Form
Reporting Year 2020-21

Page 14 of 154 ends

5.3f) Alternative Compliance Measures – Pending Offsite Projects16 [VI.D.7.c.iii.(5).(f)]: If applicable, complete the table below.

Table 5e: Alternative Compliance Measures – Offsite Projects

Pending Offsite
Project

Location

General Design
Concept
Volume of
Water Expected
to be Retained
[acre-feet]
Total
Estimated
Budget
Total Project
Funds Raised to
Date
Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable

5.3g) Control Measures for Projects Greater than 50 Acres [Attachment E – XVIII.A.6.e]: If applicable, provide a detailed description of control measures to be applied to new development or redevelopment projects disturbing more than 50 acres.

No new or redevelopment projects disturbing more than 50 acres are currently being implemented in the City of Gardena.

5.3h) Enforcement Actions: Describe the number and nature of any enforcement actions taken related to the planning and land development program.

No Planning and Land Development, MS4 Permit related, enforcement actions were reported to have occurred during the reporting year within the City of Gardena.

5.3 i) Additional Information. If desired, provide additional information regarding implementation of the Planning and Land Development Program.

No additional information provided at this time.

16 “Offsite projects” refers only to offsite projects being used as an alternative compliance measure for development/redevelopment project applicants that have demonstrated technical infeasibility for on-site retention of the SWQDv. This does not include on-site biofiltration, however it does include off-site biofiltration projects.

City of Gardena Individual Form
Reporting Year 2020-21

Page 15 of 154 ends

5.4 Development Construction Program [VI.D.8]
Complete the following items regarding the Development Construction Program.

5.4a) Answer the following questions regarding your Development Construction Program:

Yes No
For construction sites 1 acre or greater, did you use an electronic system to inventory grading permits, encroachment permits, demolition permits, building permits, or construction permits (and any other municipal authorization to move soil and/ or construct or destruct that involves land disturbance) that you issued?

☒

☐
For construction sites 1 acre or greater, did you use procedures to review and approve an ESCP (or a SWPPP prepared in accordance with the requirements of the Construction General Permit) that contains appropriate site-specific construction site BMPs that meet the minimum requirements of a Permittee’s erosion and sediment control ordinance?

☒

☐
For construction sites 1 acre or greater, did you track the date that you approved the Erosion and Sediment Control Plans (ESCP) or CGP SWPPPs for new sites permitted and sites completed? ☒ ☐ For construction sites less than 1 acre, did you require the implementation of an effective combination of erosion and sediment control BMPs from Table 12 of the LA County MS4 Permit to prevent erosion and sediment loss, and the discharge of construction wastes through the use of the Permittee’s erosion and sediment control ordinance or building permit?

☒

☐
Did you ensure that all staff whose primary job duties are related to implementing the construction stormwater program is adequately trained? [VI.D.8.I] ☒ ☐

5.4 b) Permits and Inspections: Complete the table below. Only report numbers for sites 1 acre or greater in area.

Table 5f. Construction Site Inspections for Construction Sites ≥ 1 Acre

How many building/grading permits were issued to construction sites during the reporting year?

0 How many Erosion and Sediment Control Plans (ESCPs) did you approve during the reporting year?

0 How many inspections of construction sites were conducted during the reporting year?

0 How many final landscaping/site stabilization inspections (to ensure that all graded areas have reached final stabilization and that all trash, debris, and construction materials, and temporary erosion and sediment BMPs are removed) were conducted during the reporting year?

0 (a) Enforcement Actions: Describe the number and nature of any enforcement actions taken related to the development construction program.

The Development Construction Program was generally able to achieve compliance through the issuance of Correction Notices, rather than issuing formal enforcement actions. Typically, about 20% of the inspections result in verbal or written corrections; however, most are related to construction tasks, rather than discharges.

(b) Additional Information. If desired, provide additional information regarding implementation of the Development Construction Program.

Annual training of public works, building and safety, and code enforcement personnel were contracted for staff whose primary job duties are related to implementing the construction stormwater program; however training was delayed due to CoViD 19 related social distancing.

City of Gardena Individual Form
Reporting Year 2020-21

Page 16 of 154 ends

5.5 Public Agency Activities Program [VI.D.9]
Complete the following items regarding the Public Agency Activities Program.

5.5a) Answer the following questions regarding the Public Agency Activities Program:

Yes No
Did you maintain an updated inventory of all Permittee-owned or operated (i.e., public) facilities within your jurisdiction that are potential sources of stormwater pollution? ☒ ☐ Did you develop an inventory of retrofitting opportunities that meets the requirements of Part VI.D.9.d. of the LA MS4 Permit? ☒ ☐
Were all Permittee-owned parking lots exposed to stormwater cleaned at least once per month? ☒ ☐ Did you ensure effective source control BMPs for the activities listed in Table 18 of the Permit were implemented at Permittee-owned or operated facilities? ☒ ☐ Did you ensure employees in targeted positions (whose interactions, jobs, and activities affect stormwater quality) were trained on the requirements of the overall stormwater management program, and contractors performing privatized/contracted municipal services were appropriately trained

☒

☐

5.5 b) Street Sweeping: Complete the table below.

Table 5g. Summary of Street Sweeping Activities
Total
Miles of
Street17
Total Curb
Miles of
Street
Frequency of
Street
Sweeping

Additional Notes

Priority A (greater than
once per month)

113

226

≥Weekly
Major arterial roads are swept twice
weekly, while secondary and residential
streets are swept weekly. Parking
restrictions are enforced during sweeping.

Priority B (once per month) None None None None
Priority C (as needed, once
per year minimum) None None None None

5.6 Illicit Connections and Illicit Discharges Elimination Program [VI.D.10] Complete the following items regarding the Illicit Connections and Illicit Discharges Elimination Program.

5.6a) IC/ID Investigations: Complete the following table18

Table 5h. IC/ID Investigations
Number of Reported Illicit
Discharges or Connections
Number of
Investigations
Number
Eliminated
Number Permitted or
Documented
Illicit Discharges 0 0 0 0
Illicit Connections 0 0 0 0

5.6b) Enforcement Actions: Describe the number and nature of any enforcement actions taken related to the illicit connections and illicit discharges elimination program.

When found, or reported via “Gardena Direct”, illicit discharges are terminated via a Notice to the owner of the facility ordering that the discharge be terminated. If not terminated the City’s Code Enforcement Division is involved, issuance of a citation initiated, and legal action against the responsible party maybe undertaken.

17 Permittee may report the length of street swept in “total miles of street” and/or “total curb miles,” depending on availability. 18 Illicit discharges and connections detected through other inspection programs should be included.

City of Gardena Individual Form
Reporting Year 2020-21

Page 17 of 154 ends

Gardena City CouncilMay 24, 2022

Gardena City Council
May 24, 2022