Under no circumstances will any debris be permitted to enter the storm drain system.
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300-1.2.8 Disposal of Green Waste. The Contractor shall comply with Assembly Bill AB 939. The Contractor shall employ a chipper to grind as much of the tree trimming debris which has been generated from the tree trimming/removal operations as possible. Tree trimming debris shall not be disposed of as refuse. All tree trimming debris shall be recycled at a green waste facility or spread as mulch. A report that quantifies the amount of green waste diverted shall be submitted each month to the City. The monthly Green Waste Recycling report is included in the proposal amount. Wood chips can only be dumped and spread on public land within the city limits on request from the city.
All chips requested to be recycled on public land are required to be spread the same day and cannot exceed 5-inches in depth. Form of reporting and/or reporting forms must be approved by the Public Works Director or his representative prior to commencement of the contract.
300-1.2.9 Climbing Techniques. Climbing and pruning practices should not result in injury to the trees. Injury from the pruning cut shall be minimized by use of the proper method, location and angle of the pruning cut.
Climbing spurs shall not be used for tree trimming, but may be used during aerial rescue or when removing the same tree. Rope burns to thin barked tree shall be avoided by use of a block or leather sleeve between the crotch.
300-1.2.10 Certified Arborist/Certified Tree Worker. The Contractor shall ensure that a certified arborist, as accredited by the International Society of Arboriculture oversees the tree work according to these specifications.
The Contractor shall ensure that any t ree crew will have at least one certified tree worker, as accredited by the International Society of Arboriculture to perform the tree trimming work to the contract standards.
300-1.2.11 Competing Plant Material. Competing plant material or plant material clinging or attached to the tree trunk or branches in the canopy such as ivy, volunteer trees or woody shrubs shall be removed to provide an 18-inch clear area around the trunk and buttress. The Contractor is responsible for minimizing harm to the trunk and branches during this operation. All competing plant material shall be removed unless directed otherwise by the City representative.
300-1.2.12 Emergency Work. Emergency tree trimming or other optional serv ice removal operations will be determined by the City as the hazardous conditions are identified. All emergency work will require initial response within one hour of notification. Notification to an emergency phone will be considered proper notification. The Contractor shall have the capability to receive and respond immediately to a call of an emergency nature during normal working hours and during hours outside of normal working hours. Calls of an emergency nature received by the City shall be referred to the Contractor for immediate disposition. The Contractor shall have the duty to respond to the emergency jobsite within two (2) hours from time of the initial response.
The Contractor is required to provide 24-hour emergency phone numbers and names of a minimum of two (2) contact individuals at the Pre-job meeting. Should the phone number or contact person change during the course of the contract, those updates must be provided to the City. The Contractor’s name and telephone number will also be listed with the Police Department.
Upon arriving at any emergency situation, it shall be the responsibility of the Contractor to eliminate all unsafe conditions that would adversely af fect the health, safety or welfare of the public. The Contractor shall be required to provide all traffic control required during the emergency operation.
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Should the work involve any high voltage lines, the Contractor shall be required to notify the responsible utility company.
Emergency work shall be invoiced at the contract unit price as defined in the optional services and each unit prices shall include equipment, labor, tools and materials to complete the work and clear and/or secure the site from danger to the public. During rain events, on streets where high traffic is an issue, or during a time when further work will be disruptive to an event or the community, only that which is necessary to provide safety for the public and emergency workers is required and authorized. Work to complete an emergency tree issue after the first response will be billed at the established unit price for trimming or removals. All work that is necessary to complete for the tree trimming or removal following the initial emergency response is required to be completed within 5 working days of the emergency notification.
Failure to respond within two (2) hours of attempt to contact may result in a $500 penalty per incident and may be grounds for termination. Failure to respond to an emergency at any level will subject the Contractor to any primary or secondary costs arising from said emergencies.
300-1.2.13 Full Trim Specifications. Full trim includes all hazard reduction and maintenance pruning as is necessary to establish safety, improve health and structure of the tree as required by the contract pruning standards and as directed by the City Forester. All pruning types listed below are included in the bid price.
Crown Cleaning
• Removal of all diseased, broken, crowded, crossing, weakly attached, low vigor branches and water sprouts and dead wood to a minimum size of 1.5 inches in diameter throughout the tree’s crown.
• Provide uniform distribution of branches and foliage throughout the crown. A general rule is to maintain 50 % of the foliage on branches arising from the lower two-thirds of the tree. • Remove stubs, cutting outside the collar or wound wood tissue that has formed around the branch.
• Reduce end weight on heavy, horizontal branches by removing small diameter branches near the ends of the scaffolds or to an appropriate vertical branch (one-third the diameter of the branch being removed) to provide clearance over streets, roofs, sidewalks, parking lots, structures and pedestrian areas.
• Young trees are pruned to enhance the development of strong structure that is consistent with the normal character of the species.
• Excurrent trees are pruned to maintain a strong central leader with good spacing of radial scaffold branches.
• Decurrent trees are pruned to develop sturdy, tapered trunks with well -spaced lateral scaffold branches proportional in size.
• Competing leaders are reduced or removed.
• “Lion-tailing” or removing all interior lateral branches is not permitted.
Crown Thinning
• Selective removal of branches to reduce weight on heavy branches while retaining the tree’s natural shape. Normal thinning should not exceed 25% of the density unless necessary for safety.
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Crown Raising
• Removal of low branches to provide c learance for buildings, vehicles, pedestrians and signage, as necessary or as directed by the City. Raising canopies is intended to provide 14 feet clearance over the street, 8 feet over pedestrian areas and is intended to balance the tree’s canopy uniform ly. The purpose of these specifications are for safety , but are intended to preserve the beauty, structural integrity, and functional value of the trees recognizing that trees are individuals with different form and structure that may not always fit the guidelines.
Crown Reduction
• Thinning cuts to reduce the size of the crown when a tree is too large for the location and can include removal of large limbs or leaders to an appropriate lateral one-third the diameter of the branch being removed and is commonly referred to as drop - crotch pruning, as necessary or as directed by the City.
Crown Restoration
• Pruning of damaged or unbalanced trees to select and reduce the number of water sprouts for the purpose of improving the safety and appearance of the tree, as necessary or as directed by the City.
300-1.2.14 Canopy Raising Specifications. Canopy raising includes all safety trimming necessary on branches within 14 feet above grade. The purpose of these specifications is for safety, but are intended to preserve the beauty, structural integrity, and functional value of the trees recognizing that trees are individuals with different form and structure that may not always fit the guidelines.
300-1.2.15 Palm Trimming Specifications. Palm trimming includes all trimming necessary to provide pedestrian and vehicle safety. Palms will be trimmed in accordance with the general specifications, but must consider the type of palm to determine the number of fronds to remove beyond those that are dead or discolored. To keep palms healthy, only dead, or yellowing fronds are removed. Safety, appearance, and symmetry of the palm may require increased amounts of trimming as the City may direct. As with all trees that are not being removed, climbing gaffs or spurs are not allowed (Phoenix canariensis palm requires separate specifications with additional requirements).
• Remove all dead fronds, the entire length of the trunk including removal of the petiole and sheath. Trim as close to the trunk as possible without damage to the live trunk tissue. • Remove all seed stalks and fruit as close to the base or point of origin as possible. • Remove fronds that are deteriorating and yellow only within the established trimming zone. • Yellow or deteriorating fronds within the remaining canopy are not to be removed unless directed to be remove by the City.
• Angle of the remaining fronds shall be no less than 45 degrees, preferably more, unless directed by the City.
• Palm peeling is included and shall be performed without damage to the living trunk tissue. • Palm fronds that are not peeled or skinned normally shall be cut with a clean and blunt cut as close to the trunk as possible without cutting the attached circular fibers. The finished cut can be flat, or arrow shaped but not diagonal.
• Petioles/sheaths on palms that normally are retained and trimmed to shape are required to be retained and shaped in a consistent manner or as directed by the City.
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• Palms, in some cases, will be trimmed to match an existing trimming style that retains a portion of the petiole and sheath.
• All weeds or unwanted plants growing on the trunk of a palm shall be removed. • Palm seedlings within a 3- feet radius at the time of trimming shall be removed unless directed to protect
• Palms that have damage, spike marks, decay and/or deterioration shall be reported to the City immediately.
300-1.2.16 Tree Removals. All tree removals shall be performed in a manner that protects persons, property, utility wires and plant material in the landscapes below. Damage that is avoidable shall be the contractor’s responsibility to repair to the satisfaction of the City.
• The tree removal shall not damage the surrounding area including other trees, landscapes, property, animals, pets, birds, persons, structures, irrigations systems, lighting or utility wires.
• All trees except those trees in parkland or an area where the tree can be felled without damage to surrounding area with approval from the city, shall be removed in pieces by lowering limbs and trunk sections with ropes
• Trees shall not be notch cut and felled. Any exception including those in Parklands shall be approved by the City.
• Extreme care must be taken to prevent unsafe working conditions and/or hazardous conditions.
• All required traffic control including flag men with proper signs and communication devices shall be employed and at no time shall a tree block the street. • Stump removal is included in the unit price
300-1.2.17 Canary Island Palm Removals. All Canary Island palm tree removals shall be performed in a manner that protects persons, property, utility wires and plant material in the landscapes below. Damage that is avoidable shall be the contractor’s responsibility to repair to the satisfaction of the City.
• The tree removal shall not damage the surrounding area including other trees, landscapes, property, animals, pets, birds, persons, structures, irri gations systems, lighting or utility wires.
• Removals shall not be performed on wet or excessively windy days. • All trees except those trees in parkland or an area where the tree can be felled without damage to surrounding area with approval from the city, s hall be removed in pieces by lowering limbs and trunk sections with ropes
• Trees shall not be notch cut and felled. Any exception including those in Parklands shall be approved by the City.
• Extreme care must be taken to prevent unsafe working conditions and /or hazardous conditions.
• All required traffic control including flag men with proper signs and communication devices shall be employed and at no time shall a tree block the street. • Palms identified for removal due to disease shall protect the surrounding area from spread of saw dust with the use of plastic sheeting. All debris from the removal shall be removed from the site and delivered to a landfill. No grindings or mulch from the removal can be used in a re-cycle program or dumped for mulch within the City boundaries. • Stump removal is included in the unit price.
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300-1.2.18 Brush Removal and Chipping. All chipping and grinding shall be conducted in a safe manner to minimize debris flying out of the truck or disruption to the community. At no time shall the exhaust be directed at the plant material. Any damage from heated exhaust damaging plants is the contractor’s responsibility to repair to the satisfaction of the City.
300-1.2.19 Stump Grinding. Stump removal when a tree is being removed is included.
Stumps that exist and are not part of a present removal shall be invoiced per optional services’ item.
• Tree stumps shall be ground completely to 18-inches below soil surface unless utilities or the site conditions prevent this depth.
• All surface roots within an 8 feet square circumference of the stump shall be removed by grinding unless the site conditions prevent this or excessive damage that is unacceptable will occur.
• All excavations as a result of this process shall be backfilled with native soil or its equivalent to establish a level grade with the surrounding soil, compacted and fine graded. • Tree stumps in an open space area shall be filled native soil and the grindings spread on site unless a safety issue prohibits this.
• All grinding of stumps resulting from tree removals shall be completed within 48- hours.
Unless stump grinding follows immediately, the stump will be left in a safe condition with appropriate cones, barricades and caution tape.
• It is the contractor’s responsibility to contact Dig Alert to confirm the location of any utilities in the immediate area around the tree.
• The contractor is responsible to repair any damage resulting from the stump grinding unless prior written approval is received to damage the surrounding area due to the process of grinding.
300-1.2.20 Personnel. The City reserves the right to require a change in personnel if a conflict or inability to perform to the City’s standards occurs. Additionally, no change in personnel assigned to the City is allowed without prior approval from the City.
PART 6 - TEMPORARY TRAFFIC CONTROL
SECTION 600 - ACCESS
600-1 GENERAL.
600-1.1 Public Convenience/Notification and Safety Access. It is the responsibility of the Contractor to confirm the need for notification including “temporary no-parking” before any work is performed with the City. When notification is required, the Contractor shall notify in writing residents of property adjoining the location of the work at least forty-eight hours before the start of work in that Parkland area or on the adjacent street. The Contractor is responsible for posting “temporary no- parking” signs at least forty -eight (48) hours before using the parking lane for tree trimming purposes. In the case of work requiring the removal of tree(s) which may interfere with the use by the residents or businesses of their driveways, suitable provisions shall be made by the Contractor at such time as the exigencies of work may demand a temporary blocking of said driveways. Efforts shall be made by the Contractor to minimize the duration of said blocking and to notify the residents TP-8
of this need well in advance. Further, the Contractor shall provide access to each residential or commercial establishment each evening.
The contractor shall submit its work schedule and traffic control plans to the City for approval. No closure of any street shall be allowed unless prior permission is obtained from the City Engineer.
This schedule shall allow residents on the street where tree work is taking place, ample “on street” parking within an 800-foot distance from their homes.
Traffic control shall conform in accordance to the latest editions of the Work Area Traffic Control Handbook, the Caltrans’ Manual of Traffic Control in Construction and Maintenance Zones, and the standards contained in the “Manual of Uniform Traffic Control Devises (MUTCD)” and the stipulations set forth in this article.
Contractors shall maintain one lane of traffic in each direction at all times during construction, especially on heavily traveled arterials and collector streets, and even on cul-de-sac streets, unless otherwise approved by the Engineer. If necessary, and with prior City approval, a combination of flagmen and traffic control devices should be used to allow two- way traffic with only one lane available. No streets or alleys shall be entirely closed without prior City approval.
Portions of this project may be on streets that are heavily used. Any work that affects the flow of traffic or is a distraction to the safe flow of traffic is required to have a Traffic Control Plan approved prior to performing this type of work. Full compensation for the development of a traffic control plan acceptable to the City and the installation of traffic control devices for the duration of the project shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be allowed.
The contractor shall submit traffic control plans and project schedules to City staff. Any changes to the traffic control plans and schedules must be submitted to staff 72 hours prior to the scheduled day the activity is to occur. Traffic control shall adhere t o W.A.T.C.H. manual guidelines. The contractor shall notify motorists of impending detours at least forty -eight hours prior to their occurrence, through the use of traffic control devices and postings.
Contractor shall provide and maintain all signs, barricades, flashers, delineators and other necessary facilities for the protection of the motoring public within the limits of the construction area.
The Contractor shall also post proper signs to notify the public regarding detours and conditions of the roadway, all in accordance with the provisions of the Vehicle Code and the current State of California Department of Transportation “Manual of Warning Signs, Lights, and Devices for Use in Performance of Work upon Highways.”
Proper delineation of the travel way. If the traffic cones or portable delineators are damaged, or are not in an upright position, from any cause, said cones or portable delineators shall immediately be replaced or restored to their original location, in an upright position, by the Contractor.
Contractor shall furnish such flagmen as necessary to give adequate warning to traffic or to the public of any dangerous conditions to be encountered. Flagmen, while on duty, are assigned to give warning to the public that the highway is under construction and of any dangerous conditions to be encountered as a result thereof, shall perform their duties and shall be provided with the necessary equipment in accordance with the current “Instructions to Flagmen” of the Department of Transportation. The equipment shall be furnished and kept clean and in good repair by the Contractor, at his expense.
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Should the Contractor appear to be neglectful or negligent in furnishing warning and protective measures as provided above, the Engineer may direct attention to the existence of a hazard, and the necessary warning and protective measures shall be furnished and installed by the Contractor, at his expense. Should the Engineer point out the inadequacy of warning and protective measures, such action on the part of the Engineer shall not relieve the Contractor from responsibility for public safety or abrogate his obligation to furnish and pay for these devices.
The Contractor shall conduct his operations so as to provide reasonable access to the adjacent properties and have no greater length or quantity of work under construction than he can properly prosecute with a minimum of inconvenience to the public and other contractors engaged on adjacent or related work.
When entering or leaving roadways carrying public traffic, the Contractor’s equipment, whether empty or loaded, shall in all cases yield to public traffic. Spillage resulting from hauling operations along or across any public traveled way shall be removed immediately by the Contractor at his expense.
600-1.2 Street Closures, Detours, and Barricades. The Contractor shall not close any street within the City of Gardena without first obtaining the approval of the Engineer. Barricading, traffic control and detour diagrams in connection with street closures shall be submitted by the contractor as required by the Engineer.
The Contractor shall provide temporary “No Parking” and all other signs which are necessary for the safe and orderly conduct of vehicular traffic as directed by the Engineer and as specified herein. Contractor shall also provide an approval barricaded area in the parking lane for pedestrian traffic during such time as the parkway is unfit to be used for pedestrian traffic.
At such times as driveways are inaccessible due to the Contractor’s work, they shall be blocked by two (2) Class II barricades or one (1) Class II barricade and two (2) delineators. Driveways that are ramped or planked for temporary access shall be provided with a barricade or delineator at each side. The Contractor shall give 24 -hour notice, with City approval, to affected property owners prior to blocking any driveway.
The Contractor shall provide access for refuse collection on the regularly scheduled days. He shall also facilitate or assist in the collection where such work is hampered by his operations.
The Contractor shall provide and maintain Type II barricades along excavation edges parallel to the flow of traffic at a maximum spacing of twenty -five feet. Type II barricades mounted with flashers shall be installed around work areas in parkways. Type II barricades shall have alternating reflective orange and reflective white stripes at an angle of 45 degrees. The strip width shall be in accordance with Table 5 -1 “Barricade Characteristics” “Manual of Traffic Controls for Construction and Maintenance Work Zones”.
When one-way access from a side street or alley is permitted, barricades and cones shall be provided at five -foot intervals for a distance of fifty feet on either side of the centerline of the intersecting street, or alley.
Should the Contractor fail to furnish a sufficient number of traffic and/or pedestrian safety devices, the Agency will place such necessary items and the Contractor shall be liable to the Agency for providing such devices in accordance with the following provisions:
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1. For placing of barricades: $5.00 per barricade for the first day or any part thereof and $2.00 per barricade, per day, for each day thereafter or any part thereof. For flashers: $2.50 per flasher for the first day or any part thereof and $1.00 per flasher, per day, for each day thereafter or any part thereof. For traffic cones:
$1.00 per cone for each day or any part thereof.
2. In the event that the services of the Agency are required between the hours of 5:00 P.M. and 8:00 A.M., during the normal week or at any time on Saturday, Sunday or an Agency holiday, there shall be an additional charge to the above set forth minimums of $188.00 for each service trip required.
Contractor shall relocate, preserve and maintain the visibility of all existing signs within the project limits which affect the flow of traffic, as directed by the Engineer. Any signs which are damaged or found to be missing during the course of construction shall be replaced by the Contractor at his expense as directed by the Engineer. All other signs that interfere with the course of work and are not necessary for the safe flow of traffic will be removed and replaced by the Agency. Traffic control signs include Stop Signs, Speed Limit, Parking Restrictions and other regulatory signs.
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 15.C
Section: DEPARTMENTAL
ITEMS - PUBLIC WORKS
Meeting Date: June 14, 2022
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Authorize the City Manager to execute a Funding Agreement Amendment with the Los Angeles County Metropolitan Transit Authority (LACMTA) in the amount of $2,523,000 and approve a Contract Change Order to the Professional Services Agreement with Cannon Corporation (Corp.) in the amount of $63,114 for the Artesia Boulevard Arterial Improvement Project JN 935
COUNCIL ACTION REQUIRED:
Staff Recommendation:
• Authorize the City Manager to execute a Funding Agreement (FA) Amendment • Approve a Contract Change Order (CCO) for Professional Services with Cannon Corp.
RECOMMENDATION AND STAFF SUMMARY:
In June 2016, LACMTA approved the City of Gardena’s Artesia Boulevard Arterial Improvement project, JN 935 from Western Avenue to Vermont Avenue. Subsequently in August 2018, LACMTA programed $220,000 to begin the design phase of the project. On February 26, 2019, the City Council approved the award of the Professional Design Engineering Services to Cannon Corp. for $188,000.
After months of design and coordination with several agencies, a design report consisting of 90% of the plans, specification and estimates for the project were submitted to LACMTA in October 2021 for compliance to Measure R guidelines. The work items were approved and the FA amendment now includes the construction phase adding $2,303,000 to the original programed amount. The designated amount for the project by Metro is now $2,523,000.
Cannon Corp's original proposal did not include engineering design work on the railroad tracks, signals, signages, pedestrian facilities and adjacent areas became apparent only during coordination with Union Pacific (UP). The need for a more comprehensive traffic detour and control plan was obvious only when all lanes of Artesia Boulevard needed to be closed when UP replaces the railroad tracks. Complete replacement of the tracks is necessary to improve adjacent pavement. The city also added some scope of work to improve the aesthetics of the existing median landscaping, irrigation on the entire length of the project and to completely repave roadway pavements. Additional $1,650,000 Prop C funds have added for these additional scope. Thus, the attached contract change order to Cannon Corp.’s original contract in the amount of $63,114, is deemed necessary.
Staff recommends that the City Council authorize
the City Manager to execute a Funding
Agreement Amendment with the Los Angeles County Metropolitan Transit Authority (LACMTA) in the amount of $2,523,000 and approve a Contract Change Order to the Professional Services Agreement with Cannon Corporation (Corp.) in the amount of $63,114 for the Artesia Boulevard Arterial Improvement Project JN 935
FINANCIAL IMPACT/COST:
Budget Amount : $2,523,000.00 (Measure R Highway) and $1,650,000 (Prop C) Financial Impact: No impact to City's General Funds.
ATTACHMENTS:
Cannon Corp Change Order Proposal - Hardscape Medians 09-23-21.pdf Cannon Corp Change Order Proposal #2.pdf
FA_Amendment_No.1_-_MR312.09.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
16842 Von Karman Avenue, Suite 150
Irvine, CA 92606
T 949.753.8111
CannonCorp.us 19020.02
1 September 23, 2021
William Mendoza, P.E.
Associate Engineer
City of Gardena, Public Works Department
1717 West 162nd Street, Gardena, CA 90247
Sent via email: [email protected]
RE: AMENDMENT PROPOSAL FOR ARTESIA BOULEVARD ARTERIAL IMPROVEMENTS, JN 935
DESIGN OF HARDSCAPE MEDIANS, FROM WESTERN AVENUE TO VERMONT AVENUE
Dear William:
Cannon appreciates the opportunity to present this amendment proposal for the subject project to replace the existing stamped and/or asphalt hardscape medians along Artesia Boulevard, from Western Avenue to Vermont Avenue, with a new decorative hardscape paving solution. Based on prior discussions with City staff, the Cannon Team (including subconsultant BGB Design Group) evaluated and presented 4 paving solutions (with preliminary costs to the City in an excel matrix / table format): Grouted River Cobble, Exposed Concrete, Concrete Unit Pavers and Stain/Seal the Existing Stamped Concrete. The City subsequently decided to move forward with the “cobblestone” paving solution, which will be incorporated into the final design plans, specifications and cost estimate.
The following is an outline of our proposed scope of services:
SCOPE OF SERVICES
Task 1 – Conceptual Design Alternatives
Cannon will prepare design alternatives to replace existing asphalt and stamped concrete paving in Excel matrix format with rough order of magnitude construction costs associated with each alternative. We will prepare a design study (exhibit) to convey the proposed limits of add or deducted hardscape for City direction. The study will consider the following:
• Landscape versus cobble for the existing median just west of Vermont (major entry to the City)
• Add a maintenance edge to the wider medians that do not currently have them i nstalled • Where existing landscape extends to the end of a nosing, replace a portion with cobble • Move the landscape edge to the beginning of the left turn pockets unless it narrows down dramatically
• Where maintenance curbs (on each side of median) abruptly end, close it at the ends with cobble
Task 2 – Revise PS&E
Following approval of the conceptual design direction, we will proceed with revisions to the previously submitted 95% design plans, specifications and estimate (PS&E), which consist of the following:
16842 Von Karman Avenue, Suite 150
Irvine, CA 92606
T 949.753.8111
CannonCorp.us 19020.02
2 • Street Improvement Plans & Landscape Demolition Plan: Update Street Improvement Plans and Typical Sections to indicate “See Landscape Demolition Plans for limits of removals of existing hardscape”. The Landscape Demolition Plans will include final removals of existing hardscape.
• Irrigation Plan: Revise Irrigation Plans to address final hardscape / landscape configuration.
• Planting Plan: Revise current landscape design to address final hardscape configuration. • Technical Specifications: Add technical specifications for removal of existing hardscape and installation of new cobblestone paving.
• Cost Estimate: Update quantities and preliminary opinion of probable construction cost to include removal of existing hardscaping in medians, installation of new hardscape in medians and revised landscape and irrigation quantities.
FEE
Cannon proposes to provide the services for the total hourly "not-to-exceed" fee presented below.
TASK TOTAL
Task 1 – Conceptual Design Alternatives ....................................................................... $ 2,010 Sr. Project Manager: 3 hrs x $205/hr
Associate Engineer: 4 hrs x $115/hr
Subconsultant BGB (includes 10% sub markup): $935
Task 2 – Revise PS&E ................................................................................................... $ 13,650 Sr. Project Manager: 12 hrs x $205/hr
Associate Engineer: 16 hrs x $115/hr
Subconsultant BGB (includes 10% sub markup): $9,350
GRAND TOTAL = $ 15,660
Cannon looks forward to the opportunity to be of continued service to the City. Please feel free to call me at (909) 234 – 7857 with any questions or if you require anything additional.
Sincerely,
Gary Solsona, PE, QSD
Public Works Manager
License #68420
16842 Von Karman Avenue, Suite 150
Irvine, CA 92606
T 949.753.8111
CannonCorp.us 19020.02
3 ADDITIONAL SERVICES AGREEMENT
Proposal Date: September 23, 2021
Client: City of Gardena
1717 West 162nd Street
Gardena, CA 90247
Project: Artesia Boulevard Arterial improvement Project, JN 935
Scope of Work: Detailed in attached letter dated September 23, 2021
T&M Not to Exceed: $15,660.00
Reimbursable expenses are not included in this additional services agreement.
Please indicate your acceptance of this additional services agreement by signing below.
In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services and any other necessary and applicable documents to be executed of the date and year first above written. Payment is due within 15 days of completion o f work.
Any additions and/or corrections to this agreement will be addressed in a separate agreement.
CITY OF GARDENA CANNON
Client
Larry Kraemer, PE
Director, Public Infrastructure
Date Date
16842 Von Karman Ave., Ste 150, Irvine, CA 902606
T 949.753.8111
CannonCorp.us 19010.00
1 April 22, 2022
William Mendoza, PE
Associate Engineer
City of Gardena, Public Works Department
1717 West 162nd Street
Gardena, CA 90247
Sent via email: [email protected]
PROJECT: AMENDMENT #2 PROPOSAL FOR ARTESIA BLVD ARTERIAL IMPROVEMENTS PROJECT, JN 935
UPRR CROSSING IMPROVEMENTS, ADDITIONAL PDR UPDATES, SEPARATE IRRIGATION
SERVICE FOR MEDIAN, DETOUR & TRAFFIC CONTROL PLANS, AC GRIND & OVERLAY
Dear Mr. Mendoza:
Cannon appreciates the opportunity to present this amendment proposal to perform additional professional engineering design services for the subject project, which consist of:
Task 1: Union Pacific Railroad (UPRR) Crossing Improvements Task 2: Additional Preliminary Design Report Updates
Task 3: Separate Irrigation Service for Median Landscaping Improvements Task 4: Detour and Traffic Control Plans for Railroad Crossing Improvements Task 5: Grind and Overlay AC Pavement
Scope of Services
Task 1: UPRR Crossing Improvements
Cannon’s original contract scope of services for UPRR Coordination consisted of no modifications to the existing at-grade crossing at Artesia Boulevard and Normandie Avenue. A meeting was held on October 2020 with the City, Cannon and UPRR-representative Mr. Nick Vineyard (Benesch, consultant Project Manager to UPRR) to discuss upgrades to the existing railroad crossing via replacement with precast concrete panels and a 50% cost-share for the crossing upgrades. In March 2021, the City informed Cannon and Mr. Vineyard of its decision to proceed with UPRR’s preparation of an agreement for the track crossing upgrades. On April 12, 2022, the agreement for the authorization for crossing improvements was approved by City Council. Subtasks 1.1 through 1.3 below describe the additional engineering services related to the UPRR crossing improvements.
Task 1.1: Additional UPRR Coordination
Cannon performed additional railroad coordination with the City and/or Mr. Vineyard, which consisted of several email correspondence and meetings held on October 27, 2020, March 17, 2021, August 3, 2021, October 22, 2021, December 10, 2021, January 24, 2022, January 25, 2022, February 3, 2022, February 8, 2022, February 22, 2022, and March 1, 2022 to discuss the
16842 Von Karman Ave., Ste 150, Irvine, CA 902606
T 949.753.8111
CannonCorp.us 19010.00
2 railroad crossing improvements. Also, Cannon was requested by the City to provide an interim track panel crossing design plan and updated cost estimates for submittal to LA Metro for funding reimbursement, which were provided to the City. Based on feedback from Mr. Vineyard to obtain information for design and funding, Cannon performed a field review at the railroad crossing to verify existing field conditions and measure pedestrian and railroad gate crossing arms/counterweight dimensions and to capture site photos. Additionally, Cannon supported the City in reviewing and providing comments on the UPRR draft agreement for the crossing improvements, which consisted of adding a project location map, adding an exhibit depicting the work to be performed by UPRR, work to be performed by the City and general traffic control notes for work within UPRR right-of-way, and editing the scope of work to describe “railroad work” and “agency work”.
Task 1.2 – UPRR Crossing Design
The design of the railroad track concrete panels will be prepared by UPRR through a 50% cost- sharing agreement with the City. Cannon’s scope of services for this task includes updating the street improvement plans to include the sidewalk design around the existing gate arms for adequate horizontal clearance with arms/counterweights extending out during train preemption. Sidewalk design will include nominal/max 2% cross slopes and conform notes.
Design will improve the degraded existing pavement conditions that may impede safe pedestrian access across the railroad tracks and improve the vehicular crossing condition. We will modify and resubmit the street improvement plans, quantity takeoffs and cost estimate to coordinate with the UPRR design for the pavement rehabilitation, curb and gutter, and sidewalk improvements. The signing and striping plans will be updated to include two additional railroad crossing warning signs along Normandie Avenue as requested by UPRR and recommended in their railroad crossing safety audit report. Cannon will provide additional railroad design updates for the document preparation including two (2) review and comment cycles with UPRR along with 1 review by City staff.
The UPRR design sheet is to be provided to Cannon by UPRR for reference in the plan set and UPRR concrete panel improvements will also be referenced in Cannon’s plans with a note “Railroad improvements to be constructed by others” for imported CAD UPRR crossing design within the Cannon street improvement plans. Railroad design elevations from UPRR will be shown as conform elevations for adjacent roadway improvements.
Task 1.3 – UPRR Construction Support
Cannon will provide additional railroad coordination support during the construction phase due to the crossing upgrades. This task includes additional coordination required due to phasing of the work within UPRR right-of-way, incorporating field design changes, and as-built revisions as relayed to Cannon by UPRR and/or the City for the precast concrete panel construction. Cannon will include two (2) additional RFI and/or submittal reviews, and UPRR design drawing updates as reference files and/or reference sheets in the as-built plan set and provide same to the City as part of the final document submittal. Includes a final digital as-built submittal (PDF) including UPRR improvements to City and UPRR with the approval of City staff.
16842 Von Karman Ave., Ste 150, Irvine, CA 902606
T 949.753.8111
CannonCorp.us 19010.00
3 Task 2: Additional Preliminary Design Report Updates Additional City-Requested Changes to Preliminary Design Report / Additional Project Management and Meetings: Cannon provided additional services for the PDR via resubmittals of the PDR due to City-requested changes. The PDR was formally submitted on the following dates:
May 28, 2019, January 29, 2020, and May 12, 2020, which is one submittal more than the original contract scope of services of one (1) draft PDR submittal and one (1) final PDR submittal.
Additionally, multiple iterations of the cost estimate were performed per City direction (on January 16, 2020, January 29, 2020, April 9, 2020, May 12, 2020, June 28, 2020, July 2, 2020, August 31, 2020, October 6, 2020, etc.), which included various contingencies, slurry seal pavement, LA Metro funding updates, UPRR crossing modifications, landscape updates, etc. The extended PDR review and revisions duration, including the extended involvement and coordination required with UPRR design revisions has resulted in additional City correspondence and coordination, along with an extension of the project schedule. There were five meetings anticipated per the original contract scope of work (kick-off, PDR review, and 3 progress meetings), and we have since held more than 10 meetings in-person and/or via teleconference.
Task 3: Separate Irrigation Service for Median Landscaping Improvements Cannon’s original contract scope of services for the design of the proposed median landscaping and irrigation improvements assumed one (1) irrigation point of connection, wherein the proposed irrigation mainline and wires would cross the existing railroad tracks. However, based on discussions with City staff, the City wishes to separate the irrigation service at Normandie Avenue to avoid irrigation service crossing under the existing railroad tracks. Additionally, a recycled water line in Normandie Avenue was identified as a potential point of connection but was determined not to be attainable through City discussions with West Basin Municipal Water District. Instead, the entire irrigation system will remain as domestic water served by Golden State Water District. Cannon’s subconsultant (BGB) will coordinate the electrical service intent for the existing controller location with Cannon and provide Cannon with requirements for a new water meter and electrical service connection east of Normandie Avenue.
The Cannon team’s services include redesign of the irrigation drawings to provide separate irrigation services and control along Artesia Boulevard, one (1) east of Normandie Avenue and one (1) west of Normandie Avenue. The design will be reflected on BGB’s median landscaping and irrigation plans. Coordination regarding the electrical and water meter interface will be conducted by the Cannon team. The specifications and cost estimate will also be updated to reflect the separate irrigation services.
Task 4: Detour and Traffic Control Plans for Railroad Crossing Improvements Cannon will coordinate with the City’s Traffic Engineer or authorized representative to determine the conceptual approach to be used for the development of the detour and traffic control plans for the railroad crossing improvements at Artesia Boulevard and Normandie Avenue. Once the approach to the construction concept has been defined, a detour and traffic control plan will be prepared on 36” x 24” size, plan-view only sheets at 1” = 40’ scale. The plans
16842 Von Karman Ave., Ste 150, Irvine, CA 902606
T 949.753.8111
CannonCorp.us 19010.00
4 will be accordance with the WATCH manual, CA MUTCD and the City’s general requirements for traffic control, and consider the needs of the UPRR Contractor’s construction operations to install the new railroad concrete panels.
Task 5: Grind and Overlay AC Pavement
Cannon will incorporate a 2-inch full width AC grind and overlay pavement rehabilitation and AC digout repairs onto the street improvement plans, specifications, quantity takeoffs and cost estimate. The limits of pavement rehabilitation along Artesia Boulevard are from Western Avenue to Vermont Avenue. At Western Avenue, paving limits will not encroach into the City of Torrance right-of-way. At Vermont Avenue, paving limits will not encroach into the Caltrans right-of-way. Due to incorporating AC grind and overlay to the project, Cannon will perform a field visit to locate surface utilities within the pavement that require adjustment to new finished grade, and identifying, locating and plotting AC digout repairs on street improvement plans.
Subsequently, we will update our base maps, quantity takeoffs and cost estimate to reflect the utility cover adjustments.
ASSUMPTIONS / EXCLUSIONS:
• Excludes railroad track crossing improvements design and precast concrete panel design. Design data to be provided to Cannon by UPRR for reference. • Excludes detailed drainage design within the UPRR railroad right-of-way. Assumes existing drainage patterns to be maintained.
• Excludes review of submittals for UPRR contractor work. • Excludes environmental planning/engineering.
We propose to provide design services for a total hourly not to exceed fee of $47,454.
Breakdown of hours is provided on the next page.
If you have any questions or comments, please do not hesitate to call me at 909-234-7857.
Sincerely,
Gary Solsona, PE, QSD
Public Works Manager
License #C68420
16842 Von Karman Ave., Ste 150, Irvine, CA 902606
T 949.753.8111
CannonCorp.us 19010.00
5 ADDITIONAL SERVICES AGREEMENT
Project Client: City of Gardena Date: April 22, 2022
Project Name: Artesia Blvd Arterial Improvement Project Number: 19010.00 Project, JN 935
Description of Additional Services and/or Materials:
Engineering services for Task 1: Union Pacific Railroad (UPRR) Crossing Improvements; Task 2:
Additional Preliminary Design Report Updates; Task 3: Separate Irrigation Service for Median Landscaping Improvements; Task 4: Detour and Traffic Control Plans for Railroad Upgrades; and Task 5: Grind and Overlay AC Pavement
Additional Fee: $ 47,454
Reimbursable expenses are not included in this additional service agreement.
Authorization:
In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original signed contract dated February 26, 2019 and any other necessary and applicable documents to be executed and effective as of the date and year first above written. Payment is due within 15 days of completion of work.
Any additions and/or corrections to this agreement will be addressed in a separate agreement.
Client: City of Gardena Cannon
x
Kevin Kwak, PE Larry Kraemer, PE
Principal Civil Engineer Director, Public Infrastructure
Date: Date:
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 15.D
Section: DEPARTMENTAL
ITEMS - PUBLIC WORKS
Meeting Date: June 14, 2022
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
PUBLIC HEARING
:
RESOLUTION NO. 6582
, Approving a Franchise Fee,
an AB 939/SB 1383 Fee, and Residential and Commercial Solid Waste Disposal and Recycling Rates Effective July 1, 2022
COUNCIL ACTION REQUIRED:
Staff Recommendation: Conduct Public Hearing; (Note: Each speaker's comments to be limited to three [3] Minutes); Adopt Resolution No. 6582 RECOMMENDATION AND STAFF SUMMARY:
In early 2010, the City awarded the Agreement between the City of Gardena and Waste Resources of Gardena (WRG) for Integrated Solid Waste Management Services (Agreement) for citywide commercial and residential refuse and recycling collection services. This agreement became effective July 1, 2010.
Last year the City determined the need to amend and restate the Agreement to incorporate updates and new regulations such as Senate Bill 1383. The City retained HF&H Consultants, LLC to assist in the development and negotiation of an amended and restated agreement. The Amended and Restated Agreement between the City and WRG for Integrated Solid Waste Management Services (New Agreement), includes residential and commercial organics recycling collection services and other various changes. On March 22, 2022, the City Council approved the New Agreement which is from July 1, 2022 to June 30, 2032.The New Agreement may be extended 24 months by mutual agreement of the City and WRG.
Due to the new recycling requirements, cost of compliance, and recycling markets, the fees for multi-family and commercial services are proposed to increase 5.95% effective July 1, 2022.
There are no changes to the fees for residential services. Tonight's public hearing is to consider the proposed rate schedules in accordance with Proposition 218.
As specified in the Agreement, the commercial and residential rates provided for in the Agreement will not become effective until approved in accordance with majority protest procedures per Proposition 218 which entailed mailing to affected customers a notice setting forth the proposed rates; providing at least 45-day notice of the date, time, and location of the majority protest hearing, and conducting the hearing. These notices were mailed to said customers on April 28, 2022. If at the conclusion of this hearing, written protests against the proposed rates are presented by a majority of the customers, the fees may not be approved.
As of the writing of this report, nine protests had been received by the City. In comparison, there are 14,430 customers in the City.
Staff recommends that the City Council conduct the Public Hearing, consider the testimony of any interested parties, and adopt Resolution No. 6582.
FINANCIAL IMPACT/COST:
Proposed Budgeted General Fund Revenue of $1.8 million in FY 2022-2023 and $1.9 million in FY 2023-2024
10% of gross revenue from services provided to residential customers 12% of gross revenue from all other services provided by franchisee
1.5% AB 939/SB 1383 reimbursement based on gross receipts collected by franchisee to comply with State mandates
1% of gross revenue for public education for state regulations such as AB 341, AB 1826 and SB 138
ATTACHMENTS:
Solid Waste Resolution No. 6582 with Exhibit 1.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
1 RESOLUTION NO. 6582
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA, APPROVING A FRANCHISE FEE, AN AB 939/SB 1383 FEE AND RESIDENTIAL AND COMMERCIAL SOLID WASTE DISPOSAL AND RECYCLING RATES EFFECTIVE JULY 1, 2022
THE CITY COUNCIL OF THE CITY OF GARDENA DOES HEREBY RESOLVE AS FOLLOWS:
WHEREAS, on March 22, 2022, the City Council ap proved the Amended and Restated Agreement between the City and Waste Resources of Gardena for Integrated Solid Waste Management Services. (“Agreement”); and;
WHEREAS, Article 6 of the Agreement sets maximum rates to be charged for residential and commercial disposal and recyc ling for the Fiscal Year commencing July 1, 2022 and provides for cost of living increases for four subsequent years; and WHEREAS, Article 3 of the Agreement pr ovides for no increase in the current franchise fee and AB 939/SB 1383 fee which fees are collected from the customers.
WHEREAS, on April 27, 2022, the City mailed to the record owners and customers of each identified parcel, notices of a pub lic hearing to consider the new rates for commercial/multifamily and residential services to be held on June 14, 2022; and WHEREAS, said notices described the pro posed rates, the basis for these rates and other items as may be requi red by Article XIIID of t he California Constitution ("Proposition 218 "); and
WHEREAS, at the public hearing on June 14, 2022, the City Council duly considered the rates described on Exhibit 1 attached hereto and by this reference incorporated herein; and
WHEREAS, after conducting a properly noticed public hearing and considering all evidence and testimony and protests presented, the City Council now desires to approve the proposed increased maximum rates t hat may be charged for residential and commercial solid waste disposal and recycling as described on Exhibit 1 effective as of July 1, 2022, and to approve continuation of the current franchise fee and AB 939/SB1383 rates.
NOW, THEREFORE, THE CITY CO UNCIL OF THE CITY OF GARDENA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE, AS FOLLOWS:
RESOLUTION NO. 6582
2 SECTION 1. That the foregoing recitals ar e true, correct, and incorporated herein by reference.
SECTION 2. That the Residential and t he Commercial Solid Waste Disposal and Recycling Rates shown on Exhibit 1, attached hereto, are hereby adopted and shall commence and be effective for services provided as of July 1, 2022.
SECTION 3. That the current franchise fee of ten percent (10%) of gross revenues for residential customers and twelve percent (12%) of gross revenues for commercial customers, and the current AB 939/SB 1383 Regulatory Fee of one and one-half percent (1.5%) for all customers is hereby reaffirmed.
SECTION 4. That the City Clerk has cert ified that she has taken a count of protests received, if any, and there is no majority protest to the proposed rates.
SECTION 5. All notices, mailings and the hearings have taken place in accordance with the law.
SECTION 6. That this resolution shall take effect immediately upon adoption. The proposed rates will take effect July 1, 2022.
BE IT FURTHER RESOLVED that the City Clerk shall certify to the passage and adoption of this Resolution; shall cause t he same to be entered among the original Resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.
Passed, approved, and adopted this day of June, 2022.
TASHA CERDA, Mayor
ATTEST:
MINA SEMENZA, City Clerk
APPROVED AS TO FORM:
CARMEN VASQUEZ, City Attorney
March 22, 2022 1 - 1 City of Gardena
EXHIBIT 1
INITIAL MAXIMUM RATES
Following are the rates for July 1, 2022 through June 30, 2023
Rates Effective July 1, 2022
SERVICE RATES
RESIDENTIAL SERVICE 1
COMMERCIAL SERVICE 2
Single Family Units¹ $23.51 Per Unit Per month
Multi Family Units¹
2 Units $47.02 Per Unit Per Month
3 Units $70.53 Per Unit Per Month
4 Units $94.04 Per Unit Per Month
Extra Trash Cart¹ $7.85 Per Unit Per Month
Bulky Items¹ $15.70
Size 1x Week
1 - 64 gallon $78.42
# of Carts 1x Week 2x Week 3x Week
1 64-gallon cart $70.52 $141.16 $211.71
2 64-gallon carts $134.08 $268.18 $402.30
3 64-gallon cart2 $194.12 $388.29 $582.41
2 cy bin $238.47
64-gallon green waste cart $39.21
Recycling/Organics Contamination Fee is 10% of monthly rate per occurrence Size 1x Week 2x Week 3x Week 4x Week 5x Week 6x Week
64-gallon $78.42
1 cy $130.76 $261.60 $392.42 $523.24 $654.04 $784.88
2 cy $165.18 $330.39 $495.82 $660.82 $825.91 $991.26
3 cy $188.09 $376.23 $564.36 $752.52 $940.65 $1,128.81
4 cy $224.11 $448.24 $672.37 $896.50 $1,120.63 $1,344.77 6 cy $301.26 $602.55 $903.84 $1,202.14 $1,502.70 $1,803.27 Extra Pickup $71.75
Scout Serv ice $61.46 $122.92 $184.38 $245.85 $307.31 $368.77 Push Out Serv ice Ov er 15 Ft (per foot per month) $3.67 Locking Bin Service - Per Bin $40.98 $40.98 $40.98 $40.98 $40.98 $40.98 Note: Compactors are billed at 2x the trash rate
Size O pen Top
10 - 30 cy $348.71 Per Load
35-40 cy $369.17 Per Load
Size Com pactor
10 - 30 cy $369.17 Per Load
35-40 cy $430.76 Per Load
Weekend Service Surcharge $96.76 Additional per Service Disposal, WRR $71.70 Per Ton
Disposal, Other Destinations3
Per item after 4 free pick-ups/year or excess of 3cy per pick-u p Commercial Cart Rate²
Commercial AB1826 Organics Collection Rates²
Permanent Commercial Refuse Bins Rates (Recycling Containers are Provided at No Additional Char ge) ² Permanent Dro p Off/Roll Box Rates²
Plus Disposal & Demurrage
Plus Disposal & Demurrage
Permanent Dro p Off/Roll Box Rates²
Plus Disposal & Demurrage
Plus Disposal & Demurrage
Permanent Dro p Off/Roll Box Rates²
Pass‐Through
March 22, 2022 1 - 2 City of Gardena
INITIAL MAXIMUM RATES
Following are the rates for July 1, 2022 through June 30, 2023 Size
10 cy $605.14 Per Load
15-30 cy $717.99 Per Load
35-40 cy $779.55 Per Load
Delivery $140.09 Per Initial Delivery
Excess Tonnage $85.29 Per Ton, over 4 tons
Rent-A-Bin Service $263.33 Per Bin
Rent-A-Bin Additional $205.50 Per Bin
Additional Res idential Rates1
Multi-Family Premises - Additional Bulky Item 15.70$ Per item after 4 free pick-ups/year/unit or excess of 3 cy per pick-up Cart Replacement Due to Misuse 84.00 $ Each
Overage Charge 11.56 $ Per occurrence
Contamination Fee 11.56 $ Per occurrence
Sharps Kit 58.01 $ Per kit, after 1 free/quarter/account Valet Service 47.02 $ Per month, if no proof of need confirmed Additional Commercial Rates 2
Bulky Item Additional Pick-ups 105.76 $ Per pickup
Bin Steam Clean/Graffiti Removal 159.23 $ Each
Box Steam Clean/Graffiti Removal 572.52 $ Each
Bin Replacement 529.01 $ Per bin
Overage 57.97 $ Per occurrence, plus disposal fees (if any) Contamination Fee (10% of the monthly rate,
per occurrence) Per occurence
Bin Enclosure Cleaning 67.72 $ Per occurrence, 15 minutes Auto Tire Disposal 15.72 $ Per tire
Truck Tire Disposal 23.62 $ Per tire
Tires - Disposal 158.71 $ Per ton
Standby Time (after 10 minutes) - Commercial F 6.99$ Per minute Standby Time (after 10 minutes) - Roll-Off 5.23 $ Per minute Standby Time (after 10 minutes) - Scout 3.46 $ Per minute Roll-Off Demurrage 17.57 $ Per day, after 7 days
Roll-Off Dry Run 176.30 $ Per occurrence
Roll-Off Relocation 176.30 $ Per request
Street Permit(3) 129.00$ Per 7 days
Barricades 157.80 $ Per 7 days
Certified Deconstruction 189.40 $ Per load, includes certificate Emergency Response - Commercial 157.35 $ Per occurrence Emergency Response - Roll-Off 472.84 $ Per occurrence NSF Check 55.19 $ Per occurrence
Service Reinstatement 70.99 $ Per occurrence
Commercial Illegal Dumping 60.00 $ 1st item
Commercial Illegal Dumping 20.00 $ Each additional item Temporary Drop Off/Roll Off Rates² (Includes 4 tons disposal) Plus Delivery, Demurrage, & Excess Tonnage
Plus Delivery, Demurrage, & Excess Tonnage
(¹) Includes Franchise and AB 939/SB 1383 Regulatory Reimbursement (²) Plus Franchise and AB 939/SB 1383 Regulatory Reimbursement (
3 ) Pass-through charge, subject to change during the year Plus Delivery, Demurrage, & Excess Tonnage
Temporary Bins2
Mis cellaneous Rates ²
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 17.A
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: June 14, 2022
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Approve Change to Fare Policy to Raise Maximum Age of Free Fare to Under Six (6) Years of Age
COUNCIL ACTION REQUIRED:
Staff Recommendation: Approve Change to Fare Policy
RECOMMENDATION AND STAFF SUMMARY:
Currently GTrans allows two children under 5 years old to ride for free with each fare paying adult.
GTrans now participates in the regional GoPass program, which allows children in participating school districts to obtain a TAP card from their schools to travel for free on participating transit systems.
The State of California limits kindergarten enrollment to children who turn 5 on or before September 1. Consequently, some 5-year-olds do not qualify to enter kindergarten and cannot obtain a GoPass, and still cannot travel for free under GTrans' current fare policy of free for under five (5) years old.
In accordance with GTrans Major Service Change Policy, GTrans sought public input and held a public hearing on March 31, 2022, posted notices on social media and in both the Daily Breeze and the Gardena Valley News. Comments were accepted through April 7, 2022.
GTrans received only positive comments in support of this change to the fare policy.
Therefore to eliminate this gap between children who are four years old who ride for free and those that are five years old who have not yet started school, and to support reducing transportation costs for families in our community, Staff recommends modifying the existing Child Fare policy to provide free fares to children under 6 years old starting July 1, 2022. The costs associated with this change are estimated to be $1,500 per year.
FINANCIAL IMPACT/COST:
GTrans has included the estimated $1,500 cost within its overall proposed FY23 budget scheduled to come before the City Council. There is no impact to the General Fund.
ATTACHMENTS:
APPROVED:
___________________________________
Clint Osorio, City Manager
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 17.B
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: June 14, 2022
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Approve Service Changes - Line 7X Stadium Express
COUNCIL ACTION REQUIRED:
Staff Recommendation: Approve Service Changes
RECOMMENDATION AND STAFF SUMMARY:
In 2017, development began on the new Inglewood Sports and Entertainment District. The District includes the 70,000 seat SoFi Stadium (home field for the Los Angeles Rams and Chargers of the National Football League) and the YouTube Theatre. Given the new public events planned for the District, GTrans embarked upon piloting a new fixed route – the Line 7X Express to provide a direct transit connection between Gardena and the City of Inglewood’s new Sports and Entertainment District. Line 7X provides service to the Entertainment District from the Harbor Gateway Transit Center, with one intermediate stop at the Hawthorne/Lennox C-Line Metro Rail Station. Currently, Line 7X operates on Sundays only between the hours of 10:45 a.m. and 7:12 p.m.
Service began on Line 7X on September 12th, 2021, as a pilot demonstration service. During the pilot, GTrans analyzed several areas to determine productivity of the route. Those areas included service efficiency, service effectiveness, and service quality. For the purpose of the pilot review, the review period included the time frame between September 12, 2021 and February 13, 2022 – which included Superbowl LVI.
GTrans now recommends Line 7X become a permanent part of GTrans fixed route services.
In accordance with its Major Service Change Policy, GTrans analyzed the service, its impacts on the public and provided an opportunity for the public to review and comment on the proposal.
Therefore, based on the feedback from the public and the resulting analyses, Staff recommends:
Line 7X be made a permanent route with a span of service between 8:30 a.m. – 8:30 p.m. operating with a 30-minute frequency, with additional tripper buses added to accommodate passenger overcrowding, at an estimated cost of $293,598 for FY23 Line 7X shall maintain the $4 roundtrip fare structure for the route, and corresponding fares for students, seniors, and people with disabilities will apply
FINANCIAL IMPACT/COST:
The proposed cost of the service in FY23 is approximately $293,598 and included in the overall proposed budget scheduled to come before the City Council. There is no impact to the General Fund.
ATTACHMENTS:
Staff Report GTrans Line 7X Service 6_14_2022.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
1 of 3
CITY COUNCIL MEETING
AGENDA STAFF REPORT
AGENDA TITLE:
Approve Service Changes - Line 7X Stadium Express
RECOMMENDATION:
Approve proposal for GTrans’ pilot Line 7X Stadium Express service to be established as a permanent route at a $4 round trip fare, and corresponding reduced fares for students, seniors, and people with disabilities.
BACKGROUND:
LINE 7X STADIUM EXPRESS
In 2017, development began on the new Inglewood Sports and Entertainment District. The District includes the 70,000 seat SoFi Stadium (home field for the Los Angeles Rams and Chargers of the National Football League) and the YouTube Theatre (6,000-seat performing arts venue).
Given the new public events planned for the District, GTrans embarked upon implementing a new fixed route – the Line 7X Express. The purpose of Line 7X was to provide a direct transit connection between Gardena and the City of Inglewood’s new Sports and Entertainment District. Line 7X provides service to the Entertainment District from the Harbor Gateway Transit Center, with one intermediate stop at the Hawthorne/Lennox C-Line Metro Rail Station. Currently, Line 7X operates on Sundays only between the hours of 10:45 a.m. and 7:12 p.m.
Service began on Line 7X on September 12th, 2022, as a pilot demonstration service. During the pilot, GTrans analyzed several areas to determine productivity of the route. Those areas include service efficiency, service effectiveness, and service quality. For the purpose of the pilot review, the review period includes the time frame between date of launch (September 12, 2022) through a 5-month period ending (February 13, 2022 – which included the NFL Superbowl). GTrans now recommends that this service become permanent. In accordance with its Major Service Change Policy, GTrans analyzed the service, its impacts on the public and provided an opportunity for the public to review and comment on the proposal.
Pilot Outcomes
Service Efficiency
During the pilot review period, Line 7X operated a total of 1,037.4 revenue hours, 29,426.7 revenue miles, and 1,596 bus trips. The operating cost of the line totaled $112,806.88 during the review period, with operating revenues from passenger fares of $29,588.04. This represented a farebox recovery ratio of 26%, reflecting the amount of operating costs covered by the fares paid by passengers.
Table 1 below illustrates several performance indicators of Line 7X service efficiency in comparison to other weekend lines operated by GTrans (Lines 1X, 2, and 3).
Agenda Item No. 17.B
Department: Transportation
Meeting Date: June 14, 2022
2 of 3
Table 1: Line 7X Service Efficiency Performance Indicators Avg. Sun.
Boardings
Sun.
Boardings
Per Rev.
Hr.
Sun.
Peak
Load
Sun.
Costs per
Boarding
Sun. Farebox
Recovery
Ratio
Line 1X 251 10.9 11 $12.82 9%
Line 2 2,261 24.7 31 $5.70 15%
Line 3 717 17.0 14 $8.32 10%
Line 7X 987 22.0 60 $4.90 26%
Service Effectiveness
With the launch of service on September 12, 2021, Line 7X had a total of 850 passenger boardings, and the number of boardings gradually increased throughout the pilot review period. The highest ridership on Line 7X occurred on Sunday, January 2, 2022, when the L.A. Chargers had a scheduled game at SoFi Stadium. Overall, it was observed that those Sundays when the Chargers were scheduled to play at SoFi Stadium there were more boardings compared to the L.A. Rams NFL games. The total ridership during the pilot review period was 22,719 boardings. The average daily boardings equated to 987 boardings for each Sunday of operation, which compares favorably to other GTrans weekend bus routes.
Service Quality
To obtain feedback from Line 7X customers, and to evaluate the potential for a future expansion of Line 7X service, customer outreach was conducted which included a detailed survey provided to customers.
The surveys were conducted in person at the Harbor Gateway Transit Center on both January 2, 2022, and January 9, 2022. The survey conducted on January 2, 2022, included passengers traveling to the 1:05 p.m. game featuring the L.A. Chargers and the Denver Broncos. Line 7X carried a total of 2,084 boardings, and 208 surveys were collected representing a 20 percent response rate.
The survey conducted on January 9, 2022, included passengers traveling to the 1:25 p.m. game featuring the L.A. Rams and the San Francisco 49ers. On that day, Line 7X carried a total of 1,216 boardings, with. 149 surveys collected representing a 25 percent response rate.
Questions in the survey included (but were not limited to):
- Zip Code of destination
- How satisfied are you with the time it took to board? - How satisfied are you with the trip time?
- How many times have you taken the 7X Express?
- How many people are traveling with you, including yourself?
Overall, survey responses found that Line 7X was a success with passengers, with 88 percent of customers stating that they were satisfied with the service. Most of the surveyed passengers on Line 7X traveled from the City of Torrance and San Pedro to access service. Some of the farthest traveled zip codes were from Dallas, Texas, and Cheyenne, Wyoming.
GTrans also held a public hearing on Thursday, March 31, 2022, at 6:00 p.m., and accepted comments from the public until April 7, 2022. The purpose of the hearing was to receive feedback on the operation of Line 7X and the fare, and introduce the proposed permanent Line 7X span of service and frequency of service. Several attendees were present for the hearing, with only one question related to the schedule of the 7X. No written comments were received.
3 of 3
Fare
The current fare for this service is $4.00 for a round trip. Students, Seniors and people with disabilities are eligible for corresponding reduced fares. Please see fares below:
Cash/TAP Fares Local Zone Fare
(Express)
Transfer
Valid for 2
Hours
Line 7X
Roundtrip Fare
Regular $1.00 $1.00 $0.40 $4.00
Senior/62+/Disabled $0.35 $0.35 $0.40 $1.40
Student K-12* $0.70 Free $0.40 $1.40
Children Under 5 Free (limit 2 with paying passenger)
*GoPass Fareless Pass Program for K-12 Students are Free.
The $4 base fare (and corresponding discounted fares) are consistent with the roundtrip fare for GTrans express services, such as Line 1X traveling between Redondo Beach and Downtown Los Angeles.
Because Line 7X is designed as a park-n-ride service with limited stops, the $4 roundtrip fare allows park- n-ride passengers to pay the full fare in one direction, providing faster boarding and reduced waiting time on their return trips.
Next Steps
If these changes are approved by the Council, GTrans will begin its internal preparation for the change to the Line 7X schedule to take effect on July 24, 2022. This preparation will include the development of bus schedules, marketing materials, and dissemination of the new bus service information to GTrans staff, customers, and the general community.
Recommendation
• Line 7X to be made a permanent route with a span of service between 8:30 a.m. – 8:30 p.m. operating with a 30-minute frequency, with additional tripper buses added to accommodate passenger overcrowding, at an estimated cost of $293,598 for FY23. • Maintain the $4 roundtrip fare structure for the route. Corresponding fares for students, seniors, and people with disabilities will apply.
IN CONCLUSION, GTrans recommends that the City Council approve the proposal to establish Line 7X as a permanent route at a cost of approximately $293,598, with a span of service between 8:30 a.m. – 8:30 p.m. operating with a 30-minute frequency, with additional tripper buses added to accommodate passenger overcrowding. And maintain the $4 roundtrip fare structure for the route, with corresponding reduced fares for students, seniors, and people with disabilities.
Submitted by: ___________________________________ Date: June 8, 2022 Ernie Crespo, Director of Transportation
Ernie Crespo
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 17.C
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: June 14, 2022
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Approve Contract with Pulsar Advertising, Inc. in the amount of $49,829 COUNCIL ACTION REQUIRED:
Staff Recommendation: Approve Contract
RECOMMENDATION AND STAFF SUMMARY:
In September 2021, GTrans launched Line 7X Stadium Express, a new Sunday pilot service to the Inglewood Sports and Entertainment District and SoFi Stadium. GTrans worked with Pulsar Advertising, Inc. to develop a unique concept and branding for this service, as well as a strategic marketing approach to ensure that it quickly became known as a convenient, cost- effective way to get to the stadium area on Sundays.
Thanks to Pulsar's thoughtful planning and development of creative materials, and delivery of a robust digital and social campaign, these efforts generated great awareness and drove efficient web traffic to the GTrans website: the 7X ad campaign directly generated 58% of total website sessions, with an average time on landing page that was 59% higher than our website average. Overall, this represented 64% of total website users. Most importantly, this campaign translated into a tangible increase in ridership. From mid-Sept. 2021 through Jan. 2022, the Line 7X Stadium Express saw an increase in boardings of nearly 150%.
Following on the success of Year 1, GTrans wishes to engage Pulsar again in Year 2 to build upon the gains made in the awareness of the service. A long-time partner with GTrans, Pulsar was instrumental in building the GTrans brand identity, including its new logo, bus livery and brand standards. In addition, Pulsar helped develop the concept design and launch campaign for GTrans’ 75th Anniversary, the website, and new service initiatives that took place in 2015 and 2016. More recently, Pulsar helped create the design and logo for the two new City of Gardena Hometown Trolleys that joined the GTrans fleet in 2021. Over the years, the partnership with Pulsar has been invaluable and GTrans plans to again contract with them to develop a marketing approach for this important service.
For Year 2, Pulsar will leverage existing assets and build upon the existing design to cost- effectively target key audiences using owned media, digital and social media and mobile banner ads. Staff has reviewed the proposal and cost to ensure they are fair and reasonable.
Therefore, staff respectfully requests that the City Council approve a professional services agreement with Pulsar Advertising, Inc. for Year 2 marketing and advertising services for Line 7X Stadium Express in the amount of $49,829.
FINANCIAL IMPACT/COST:
GTrans has eligible funding within the FY22 budget, and has also programmed funding within the proposed FY23 budget for Council consideration. There is no impact to the General Fund.
ATTACHMENTS:
GTrans Line 7X Year 2 Proposal 5_27_22.pdf
Agreement with Pulsar Advertising_7X Year 2.pdf
Pulsar Year 1 Example 7X Stadium Express Campaign.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
GTrans Line 7X Service
Year 2 Proposal
Prepared by Pulsar
Rev May 27, 2022
GTrans Line 7X Stadium Express Sunday Service launched August 2021 coinciding with the opening of the new Sofi Stadium. In preparation for the upcoming NFL Football preseason and regular season this proposed recommendation will build upon the inaugural year’s marketing approach and strategies.
Line 7X, entering its second year of service, is a key player to help alleviate congestion around the Sofi Stadium. The line offers patrons a smart, incredibly inexpensive way to get to the game.
Service runs every Sunday and costs users only $4 round trip.
Our marketing team’s objective is to continue building 7X ridership with a lean Year 2 marketing plan. This effort leverages the established messaging and assets and seeks opportunities to bring brand and product awareness and usage to the next level.
Goals:
● Reinforce GTrans as a foundational service to Sofi Stadium game goers ● Build upon momentum and awareness from the inaugural service year ● Leverage promotion of Sofi Stadium’s newness and a Super Bowl host/win year To accomplish these goals, we will:
● Strategically and efficiently adapt and/or repurpose any Launch campaign messaging and creative
● Coordinate with the GTrans Marketing Team to source and expand upon GTrans owned media and assets to further reach and awareness
● Ensure relevant and consistent campaign creative and materials are most impactful ● Continue a multimedia approach with concentration on social/digital media to target key audience groups at the right time with the right message Our target audiences include LA Rams and LA Chargers ticket holders, residents in the vicinity of South College parking lots and existing GTrans riders in South Bay communities. These audiences represent a rich field of possible Game Day Service riders who can help to alleviate congestion and realize benefits of the service.
GTrans Line 7X Year 2 Proposal Page 1 of 5
Our approach:
To continue targeting key audiences cost effectively, we recommend maintaining the multimedia approach. This allows for greater frequency among audiences most likely to use the service. In addition, this allows for greater messaging opportunities to feature benefits as well as how to use the service.
The multi-media approach provides a platform for extension of all possible partnership opportunities and optimizes the available budget. Specific tactics to explore are outlined in the Owned and Earned Media and Social/Digital campaign sections below.
Pulsar’s proposed effort comprises 3 areas of support for GTrans 7X marketing efforts. 1) Marketing and Media Planning
Marketing and Media planning will identify key geographies, audience targets building upon previous campaign learnings. Pulsar will identify and negotiate media placements that ensure the greatest return on investment.
Pulsar will work with the GTrans 7X marketing team to develop a marketing and media plan which identifies:
● Most impactful messaging and priorities to focus on to ensure audiences are aware and interested in riding
● Specific tactics to convey messages most cost effectively ● Metrics and goals for the overall effort
Media Tactics: (Media budget separate from this proposal) ● Owned Media/Targeted OOH
○ On-board video
○ On-board bus cards on GTrans buses
● Digital and Socia l Media
○ Additional executions from Game Changer campaign
● Additional Media/Experiential/Community Outreach to be explored ○ Design event(s) to garner photo ops/content to be promoted on social media to further reach and awareness
■ Develop game day tailgating event(s) sponsored or hosted by GTrans ■ Partner with ESPN to create Tailgating Experiences
■ Brainstorm event themes, ie: Enter to win prizes valued at $96 (because when you ride 7x, you’re only spending $4. The other $96 you’d spend on parking could go to far better use!)
GTrans in-house team will:
GTrans Line 7X Year 2 Proposal Page 2 of 5
○ Pursue partnership with Rams, Chargers to enhance visibility and cachet to GTrans riding experience
○ Execute paid social media
○ Create/execute on-site events
Deliverables:
● Marketing & Media Plan
● Creative Brief
● Campaign Recap Report
2) Campaign Development
Pulsar will use the Inaugural year 7X “Game Changer” campaign as a base to extend the campaign concept into refreshed layouts and messaging.
Deliverables:
● Revised, refreshed creative based on client feedback ● Specific executions depend on the outcomes of the marketing planning process, but possible executions are outlined in the Owned and Earned Media and Social/Digital Campaign sections below
3) Campaign Execution
Once a refresh on campaign messaging has been approved, Pulsar will use the updated approaches to develop the assets for campaign execution.
Specifics will be determined by the media and marketing plan. This effort includes final art production of all ad units and traffic to publications as needed.
Owned and Earned Media Asset Deliverables:
● Revised, refreshed creative based on client feedback ● Specific executions depend on the outcomes of the marketing planning process, but owned and earned media assets could include:
○ Bus wrap designs - partial designs that maximize visual interest and minimize installation costs
○ In-system media elements
○ Posters
○ Refresh of website landing page design
GTrans Line 7X Year 2 Proposal Page 3 of 5
Social/Digital Campaign Development Deliverables:
● Additional Game Changer creative based on client feedback ● Specific executions depend on the outcomes of the marketing planning process, but social/digital campaign development could include:
○ Facebook and Instagram Social Media Ads -
■ Facebook static
■ Facebook video
■ Instagram static
■ Instagram video
○ Promoted post copy to accompany each of the above Facebook/Instagram elements
○ Digital display banner ads, various sizes per media plan ○ Streaming radio spot
○ :15 and/or :30 second video(s)
Detailed budget follows
GTrans Line 7X Year 2 Proposal Page 4 of 5
GTrans Line 7X Year 2 Proposal Page 5 of 5
AGREEMENT BETWEEN
THE CITY OF GARDENA
AND
PULSAR ADVERTISING, INC.
This contract, hereinafter referred to as Agreement, is entered into by and between THE CITY OF GARDENA (“City”) and PULSAR ADVERTISING, INC. (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree as follows:
1. Recitals.
A. City is desirous of obtaining services to build upon the marketing approach and strategy for the inaugural year of GTrans Line 7X Stadium Express B. Consultant is qualified by virtue of experience, training, education and expertise to provide these services.
C. City has determined that the public interest, convenience and necessity require the execution of this Agreement.
2. Services.
A. The services to be performed by Consultant shall consist of the scope of services outlined in the Consultant ’s proposal dated May 27, 2022, and any associated addendum, incorporated herein by reference, unless otherwise instructed by City.
B. The Services shall be performed in accordance with the Project Schedule. Consultant shall not be liable for any failure or delay in furnishing proposed services resulting from fire, explosion, flood, storm, Act of God, governmental acts, order s or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by City to provide appropriate access to equipment or personnel, or other causes beyond Consultant’s reasonable control.
3. Additional Services. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in wri ting prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the amount agreed upon in writing by the Parties. No compensation shall be paid to Consultant for Additional Services which are not speci fically approved by City in writing.
4. Agreement Administrator. For purposes of this Agreement, City designates Rachel Yoo as the Agreement Administrator who shall monitor Consultant’s performance under this Agreement. All notices, invoices or other documents shall be addressed to the Agreement Administrator, as well as all substantive issues relating to this contract. City reserves the right to change this designation upon written notice to Consultant.
5. Consultant’s Proposal. This Agreement shall inc lude and incorporate therein Consultant’s proposal in response incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.
6. Timing of Performance. Time is of the essence with respect to Consultant’s performance of the Services
required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement City, in its sole discretion, may extend the time for performance of any Service.
7. Compensation. Compensation for the Services shall be billed as set forth in Attachment A, attached hereto. The Co mpensation is inclusive of all costs that may be incurred by Consultant in performance of the Services, including but not limited to such items as travel, copies, delivery charges, phone charges, and facsimile charges.
8. Term of Agreement/Termination.
A. This Agreement shall be effective as of the date of execution by the City and shall remain in effect until all Services are completed or until terminated as provided for herein.
B. City may terminate this Agreement without cause by providing written notice to Consultant not less than three days prior to an effective termination date. City’s only obligation in the event of termination will be payment of fees and allowed expenses incurred up to and including the effective date of termination.
C. Unless for cause, Consultant may not terminate this Agreement.
D. Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) days, deliver to City all files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the Services under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in electronic format if available. In the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination and shall be deemed released from liability for any work assigned but not completed as of the effective date of termination.
9. Invoices and Payments.
A. Payment shall be made upon receipt and approval of invoices for Services rendered. In order for payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs, and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced.
B. The Agreement Administrator shall review the invoices to determine whether services performed and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or the Agreement Administrator shall provide Consultant with a written statement objecting to the charges and stating the reasons therefore.
C. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.
10. Records/Audit.
A. Consultant shall be responsible for ensuring accuracy and propriety of all billings and shall maintain all supporting documentation for a minimum of three (3) years from the completion date of the Services under this agreement the following records:
1. All accounts and records, including personnel, property and financial, adequate
to identify and account for all costs pertaining to this Agreement and assure proper accounting for all funds.
2. Records which establish that Consultant and any subconsultant who renders Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations.
3. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.
B. City shall have the right to audit Consultant’s invoices and all supporting documentation for purposes of compliance with this Agreement for a period of three years following the completion of Services under this Agreement.
C. Upon reasonable notice from City or any other governmental agency, Consultant shall cooperate fully with any audit of its billings conducted by, or of, City and shall permit access to its books, records and accounts as may be necessary to conduct such audits.
11. Successors and Assignment. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.
12. Change in Name, Ownership or Control. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or subconsultant. Change of ownership or control of Consultant’s firm may require an amendment to the Agreement.
13. Key Personnel . City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City.
14. Use of Materials.
A. City shall make available to Consultant such materials from its files as may be required by Consultant to perform Services under this Agreement. Such materials shall remain the property of City while in Consultant’s possession. Upon termination of this Agreement and payment of outstanding invoices of Consultant, or completion of work under this Agreement, Consultant shall return to City any property of City in its possession and any calculations, notes, reports, electronic files, or other materials prepared by Consultant in the course of performance of this Agreement.
B. City may utilize any material prepared or work performed by Consultant pursuant to this Agreement, including computer software, in any manner, which City deems proper without additional compensation to Consultant. Consultant shall have no responsibility or liability for any revisions, changes, or corrections made by City, or any use or reuse pursuant to this paragraph unless Consultant accepts such responsibility in writing.
15. Confidentiality. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal statutes ("Confidential Information"). Confidential Information includes,
but is not limited to, names, addresses, Social Security numbers, e -mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement re cords, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use o f Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub -consultants who h ave signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.
"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.
HIPAA establishes national minimum standards for the use and disclosure of certain health information.
The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.
Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.
Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.
16. Nonuse of Intellectual Property of Third Parties. Consultant shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Consultant has a license. Consultant shall indemnify and hold City harmless against all claims raised against City based upon allegations that Consultant has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Consultant pursuant to this Agreement.
17. Ownership of Work Product. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed worked made for hire for City by Consultant and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination of this Agreement.
18. Legal Requirements.
A. Consultant shall secure and maintain all licenses or permits required by law, including a City business license, and shall comply with all ordinances, laws, orders, rules, and regulations pertaining to the work.
B. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreements.
C. Consultant covenants that thee shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin or ancestry, or any other category forbidden by law in performance of this Agreement.
19. Conflict of Interest and Reporting.
A. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H a nd 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Agreement.
B. Consultant and its representatives shall refrain from lobbying City of Gardena officials, employees and representatives for the duration of this Agreement.
20. Guarantee and Warranty. Consultant warrants to City that the material, analysis, data, programs and SERVICES to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. Without waiver of City’s other rights or remedies, City may require Consultant to re - perform any of said services, which were not perf ormed in accordance with these standards. Consultant shall perform the remedial services at its sole expense.
21. Insurance.
A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverage required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all of the requirements of this Section and Consultant shall be responsible to obtain evidence of insu rance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.
B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A -: VII, unless otherwise approved by City.
C. Coverage, Limits and Policy Requirements . Consultant shall maintain the types of coverage and limits indicated below:
1. Commercial General Liability Insurance - a policy for occurrence coverage for bodily injury, personal injury and property damage, including all coverage provided by and to the extent
afforded by Insurance Services Office Form CG 2010 ed. 10/93 or 11/85, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.
2. General Auto Liability Insurance - a policy including all coverage provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including hired and non-owned autos with no special limitations affecting City. The limit for bodily injury and p roperty damage liability shall be no less than one million dollars ($1,000,000.00) per accident.
3. Worker’s Compensation and Employer’s Liability Insurance - a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.
4. Professional Errors & Omissions - a policy with minimum limits of one million dollars ($1,000,000.00) per claim and aggregate. This policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, unless cancelled for non-payment, then ten (10) calendar days notice shall be given, is mailed to City.
5. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. The City, its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy. b. The insurer shall agree to provide City with thirty (30) days prior written notice, of any cancellation, non-renewal or material change in coverage, unless cancelled for non-payment, then ten (10) calendar days notice shall be given. c. For any claims with respect to the Services covered by this Agreement, Consultant’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its elected and appointed officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not contribute with it.
D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder or to fulfill the indemnification provisions and requirements of this Agreement . There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.
E. Deductibles. Any deductible or self -insured retention over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self- insured retentions with respect to City, its offic ers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.
F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City.
Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.
G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.
22. Indemnity.
A. Consultant assumes all risk of injury to its employees, agents, and contractors, including loss or damage to property.
B. Consultant shall defend, indemnify, and hold harmless the City, including its officials, officers, employees, and agents from and against all claims, suits, or causes of action for injury to any person or damage to any property arising out of any intentional or negligent acts or errors or omissions to act by Consultant or its agents, officers, employees, subcontractors, or independent contractor, in the performance of its obligations pursuant to this Agreement. This indemnity shall apply to all cl aims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. This indemnity shall not apply if the claim arises out of the sole negligence or willful misconduct of City, its officers, agents, employees or volunteers.
C. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.
23. Independent Contractor. Consultant agrees to furnish consulting services in the capacity of an independent contractor and neither Consultant nor any of its employees shall be considered to be an employee or agent of City.
24. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, la w or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
25. Notices. Any notice or communication given under this Agreement shall be effective when deposited, postage prepaid, with the United States Postal Service and addressed to the contracting parties. Name, address, telephone and facsimile numbers of the parties are as follows:
City of Gardena – GTrans
Attn: Rachel Yoo
13999 S. Western Avenue
Gardena, California, 90249
Email: [email protected]
Pulsar Advertising, Inc.
Attn: Jim Wright
12100 Wilshire Blvd. Ste. 1980
Los Angeles, CA 90025
Email: [email protected]
Either party may change the information to which notice or communication is to be sent by providing advance written notice to the other party.
26. Severability. If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, such provision shall be modified to the minimum extent necessary to make it legal, valid, and enforceable, and the legality, validity, and enforceability of the remaining provisions shall not be affected thereby.
27. Jurisdiction and Venue. This Agreement shall be deemed a contract under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws. Both parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the venue of any action brought hereunder shall be Los Angeles County, California.
28. Waiver. No delay or failure by either Party to exercise or enforce at any time any right or provision of this Agreement shall be considered a waiver thereof or of such Party’s right thereafter to exercise or enforce each and every right and provision of this Agreement. To be valid a waiver shall be in writing but need not be supported by consideration. No single waiver shall constitute a continuing or subsequent waiver.
29. Entire Agreement.
A. This writing contains the entire agreement of the Parties relating to the subject matter hereof; and the Parties have made no agreements, representations, or warranties either written or oral relating to the subject matter hereof which are not set forth herein. Except as provided herein, this Agreement may not be modified or altered without formal amendment thereto.
B. Notwithstanding the foregoing, and to realize the purpose of this Agreement, the Agreement Administrator may issue a written modification to the Scope of Work, if this modification will not require a change to any other term of this Agreement.
30. Joint Drafting. Each party acknowledges that it has had an adequate opportunity to revie w each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.
31. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section
6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
32. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
33. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.
34. Attorney’s Fees. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.
IN WITNESS WHEREOF, the parties have hereunto affixed their names as of the day and year written below.
CITY OF GARDENA
By ______________________
Tasha Cerda
Mayor
Date ____________________
ACCEPTED: PULSAR ADVERTISING, INC.
By ______________________
Date ____________________
APPROVED AS TO FORM:
________________________
Carmen Vasquez
City Attorney
6/2/22
Lisa whatt0r1
GTrans
Line 7X Stadium Express
Game Changer Campaign
September 2021- January 2022
Game Changer Campaign
GTrans / Game Changer Campaign / Print Media - Gardena Valley News GTrans Game Changer Campaign
GTrans / Game Changer Campaign /Print Media - Bus Placards English-Spanish GTrans Game Changer Campaign
GTrans Game Changer Campaign
GTrans / Game Changer Campaign /Digital Media - Static Digital English
GTrans Game Changer Campaign
GTrans / Game Changer Campaign /Digital Media - Static Digital Spanish
GTrans Game Changer Campaign
GTrans / Game Changer Campaign /Bus Wraps
GTrans Game Changer Campaign
GTrans / Game Changer Campaign /Bus Wraps