Agenda packet — Gardena City Council, April 28, 2026 (part 2 of 4)

ZONE 4
ALL HAZARDS .250 - 2.275 $361,553.50
ALL HAZARDS .625 - 2.275 $283,545.28
ZONE 5
ALL HAZARDS .250 - 2.275 $297,698.84
ALL HAZARDS .625 - 2.275 $220,946.69
ZONE 6
ALL HAZARDS .250 - 2.275 $230,429.72
ALL HAZARDS .625 - 2.275 $172,828.91
ZONE 4, 5, 6
ALL HAZARDS .250 - 2.275 $889,682.06
ALL HAZARDS .625 - 2.275 $677,320.88

Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 1

PUBLIC WORKS CONTRACT
PROJECT NO. JN 554

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CONTRACT
PROJECT NO. JN 554
THIS CONTRACT is made and entered into this 28th of April 2026 by and between THE CITY OF GARDENA, a municipal corporation (“City”) and Southern California Precision Concrete Inc., a California Corporation (hereinafter "Contractor"). It is agreed by and between the parties that:

1. WORK

1.1 Contractor agrees to enter into a one (1) year agreement with City for the Sidewalk Trip Hazard Removal for the Pedestrian Safety Project FY 2025-2026, utilizing the piggy-back agreement of the City’s Sidewalk Trip Hazard Removal for the Pedestrian Safety Project FY 2024-2025 contract, JN 545, at the same unit rate attached hereto as Appendix A.

PROJECT: Pedestrian Safety Project FY 2025-2026, Trip Hazard Removal

1.2 Should City, at any time during the progress of the Work, request any alterations, deviations, additions or omissions, it shall be at liberty to do so, and the same shall in no way affect or make void the Contract, but will be added to, or deducted from, the amount of the Contract price, as the case may be, by a fair and reasonable valuation.

1.3 The Standard Specifications for Public Works Construction (“Greenbook”) shall be the Standard Specifications of the City. Unless otherwise indicated, the latest edition, including supplements, of the Greenbook shall apply.

2. SCHEDULE

2.1 Contractor shall commence and diligently pursue the Project to completion in oneyear, except as such time may be extended in writing by City.

2.2 If the Work called for under the Contract is not completed before the date specified, damage will be sustained by City and it will be impracticable to determine the actual damage which City will sustain in the event of such delay. Therefore, it is agreed that Contractor shall pay to City $1000 per day for each and every working day's delay beyond the completion date. In the case the damages are not paid, Contractor agrees that City may deduct the amount from any money due or that may become due Contractor under the Contract. Compliance with the Greenbook is not required for liquidated damages to be assessed.

3. CONTRACT PRICE

3.1 Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the rate of $34.95/inch foot. Subject to any additions or deductions that may be made by change order or amendment, and any penalties or damages that may be assessed against Contractor, Contractor shall receive total compensation, including reimbursement of Contractor’s expenses, of an amount not to exceed Six Hundred and Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 3 Seventy Seven Thousand Three Hundred and Twenty Dollars and Eighty Eight cents ($677,320.88) (“Contract Sum”) for completion of the work.

4. PAYMENTS

4.1 If Contractor desires a progress payment, he shall invoice City for the amount of work satisfactorily completed and inspected as of the closure date. The invoice shall be delivered to the City Engineer. All requests for payment shall be accompanied by the appropriate conditional waiver and releases in the form set forth in Civil Code section 3262. A five percent (5%) retention shall be retained on all payments. In the event of any claims, $1000/day will be adequate to cover such claims shall be withheld from the retention payment until resolution of the claims.

4.2 Payment requests that are determined to be improper shall be returned to Contractor with written explanation within 7 days after receipt. The number of days available to make payment without incurring interest shall be reduced by the number of days by which City exceeds the 7-day return requirement.

4.3 Within 60 days of the date of completion and acceptance of the Work, City will pay to Contractor the amount remaining after appropriate modifications are made for change orders, liquidated damages, or any other of the provisions of which, by the terms hereof, City is or may be authorized or required to reserve or retain funds. Any moneys withheld beyond the allowable amount or prescribed time will accrue interest at a rate of two percent per month until such time that said moneys are released to Contractor, at which time withheld moneys and accrued interest shall be dispensed. In the event of a dispute between City and Contractor, City may withhold from the final payment an amount not to exceed 150 percent of the disputed amount.

4.4 In the event there is any claim specifically excluded by Contractor from the operation of any release, there shall be retained by City an amount not to exceed the amount of the disputed claim. In the event of a dispute after completion of the Project, City may withhold an amount not to exceed 150 percent of the disputed amount.

4.5 No claim shall be made or be filed and neither City, nor any of its elected or appointed officers, employees, agents, or volunteers shall be liable, or held to pay any money, except as specifically provided in the Contract. The acceptance by Contractor of the final payment when no securities or certificates of deposit have been deposited in escrow or with City, or his acceptance from the escrow agent or City of the securities or certificates of deposit substituted for the retention, whichever is later, shall operate as, and shall be, a release to City, and its elected and appointed officers, employees, agents, and volunteers, from all claims and liability to Contractor for anything done or furnished for, or relating to, the Project or for any act or neglect of City or of any person relating to or affecting the Project, except claims previously made as provided for and in accordance with the provisions of the General Conditions and pending at the time of acceptance of final payment or of the securities or certificates of deposit, or the claim against City for the remainder, if any there be, of the amounts kept or retained due to unpaid claims.

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5. LEGAL REQUIREMENTS
State Requirements

5.1 Contractor, its agents and employees shall be bound by and shall comply with all applicable federal, state and local laws regardless of whether enumerated herein.

5.2 This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) in a format prescribed by the Labor Commissioner no less than monthly. The State General Prevailing Wage Determination is as established by the California Department of Industrial Relation (available at http://www.dir.ca.gov/DLSR/PWD/index.htm).

Exceptions: The Labor Commissioner may (but is not required to) excuse contractors and subcontractors from furnishing electronic certified payroll records to the labor Commissioner on a project that is under the jurisdiction of one of the four legacy DIRapproved labor compliance programs (Caltrans, City of Los Angeles, Los Angeles Unified School District, and County of Sacramento) or that is covered by a qualifying project labor agreement.

A. AWARD OF CONTRACT: The following are conditions to the award of the contract:
i. Each contractor and subcontractor listed on the bid must be registered with the Department of Industrial Relation pursuant to Labor Code Section 1725.5 subject to the limited exceptions set forth in Labor Code Section 1771.1(a) (regarding the submission of a bid as authorized by Business & Profession Code Section 7029.1 or Public Contract Code Section 10164 or 20103.5 provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded): and ii. No contractor or subcontractor may be awarded this contract unless the contractor and each subcontractor listed on the bid is registered with the Department of Industrial Relations pursuant to Section 1725.5.

Similarly, failure to comply with the registration requirements of Labor Code Section 1725.5, will disqualify a bidder or proposer.

These requirements will apply to all public works projects that are subject to the prevailing wage requirements of the Labor Code without regard to funding source.

5.3 In accordance with the requirements of the California Prevailing Wage Laws, Contractor and each Subcontractor shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time, and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by it in connection with Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 5 the work done under the Contract. The payroll records shall be certified and made available for inspection at all reasonable hours in accordance with the California Prevailing Wage Laws. Contractor shall be subject to, and fully comply with, all California Prevailing Wage Laws, including, but not limited to, those pertaining to the maintenance and inspection of certified payroll records.

5.4 Pursuant to California Labor Code section 1810 et seq., eight (8) hours labor constitutes a legal day's work. Contractor shall forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, unless such worker receives compensation for all hours worked in excess of these hours at a rate of at least one and one-half times the basic rate of pay. (Labor Code § 1813.) City may withhold from any monies payable on account of work performed by Contractor or subcontractor, such sums as may administratively be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor, for unpaid wages and liquidated damages as provided for herein.

5.5 Contractor, and any subcontractor under Contractor, shall pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the Contract. (Labor Code § 1774.) Copies of the determination of the Director of the Department of Industrial Relations of the rate of per diem wages for each craft, classification or type of worker needed to execute the Contract are on file in, and available at, the office of City. (Labor Code § 1773.2.) When any craft or classification is omitted from the general prevailing wage determinations, Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification.

A copy of the prevailing rate per diem wages for cash craft or type of workman needed to execute any contract which may be awarded by City, may be requested by contacting the State Board of Equalization at (800) 400-7115.

5.6 Contractor shall post a copy of the prevailing rates at the work site(s), for the duration of the Work. (Labor Code § 1773.2.)

5.7 Contractor shall comply with all provisions of Labor Code section 1775. In accordance with Labor Code section 1775, Contractor shall forfeit as a penalty to City not more than $50.00 for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor shall also pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate.

5.8 Nothing in this Contract shall prevent Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor shall have responsibility for compliance with California Labor Code Section 1777.5 and 1777.6 for all apprenticeable occupations. These sections require that Contractor and subcontractors shall submit contract award information to the applicable joint apprenticeship committee, shall employ apprentices in apprenticeable occupations, shall contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Board and that Contractors and subcontractors shall not discriminate among otherwise qualified employees as apprentices solely on the ground Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 6 of sex, race, religion, creed, national origin, ancestry or color. Only apprentices as defined in Labor Code Section 3077, who are in training under apprenticeship standards and who have written apprentice agreements will be employed in apprenticeable occupations.

5.9 Contractor warrants full compliance with all applicable Federal and California employment laws, including, but not limited to, the Immigration Reform and Control Act of 1986 (P.L. 99-603). Contractor shall obtain from all covered employees performing services hereunder, all verification and other documentation of employment eligibility status required by federal statutes and regulations as they currently exist and as they may be hereafter amended. Contractor shall retain such documentation for all covered employees for the period prescribed by law. Contractor shall indemnify, defend, and hold harmless, City, its elected and appointed officers, employees, agents and volunteers from employer sanctions and any other liability which may be assessed against City in connection with any alleged violation of federal or state statutes or regulations pertaining.

5.10 Neither Contractor, nor any subcontractor under Contractor, shall discriminate in the employment of persons, including apprentices, because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, sexual orientation or age of such person, except as provided in Sections 12940 and 12941 of the Government Code. Contractor shall have responsibility for compliance with this section. (Gov. Code §§ 12940, 12941.)

5.11 Contractor and all subcontractors shall, at Contractor and subcontractor's sole expense, obtain and maintain all necessary licenses for the Work, including but not limited to a valid business license, and give all necessary notices and pay all fees and taxes required by law.

5.12 Contractor shall be responsible for obtaining at its own expense, all construction permits and licenses required by the City, including for any subcontracting firm engaged in construction/installation for this Project.

5.13 In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties. (Gov.

Code § 4552; Pub. Con. Code § 7103.5.)

5.14 Subcontractors who are ineligible pursuant to Labor Code sections 1777.1 and 1777.7 are ineligible to perform work under this Contract.

5.15 This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.

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6. INDEPENDENT CONTRACTOR
Contractor is and shall at all times remain as to City a wholly-independent contractor.

Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees, servants, agents or subcontractors, except as set forth in the Contract Documents. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors, are in any manner officers, employees, agents or subcontractors of City.

7. INDEMNIFICATION

7.1 To the fullest extent permitted by law, Contractor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Gardena and its respective elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Contractor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the work performed under the Contract, or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision.

7.2 This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence.

7.3 This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law.

7.4 Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.

7.5 The prevailing party shall pay for reasonable attorney fees and costs incurred in relation to this indemnification provision.

7.6 Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b).

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7.7 This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees.

7.8 Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.

Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees.

7.9 In the event there is more than one person or entity named in the Agreement as the Contractor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several.

8. QUALITY ASSURANCE

8.1 All materials furnished and all Work done under the Project shall be subject to rigid inspection. Work done in the absence of prescribed inspection may be required to be torn out and replaced and the entire cost of repair and replacement shall be borne by Contractor, irrespective of whether the work dismantled is found to be defective.

8.2 If the Work or materials, or any part thereof, shall be found defective any time before the final acceptance of the Project, Contractor shall immediately make good such defect without compensation in a manner satisfactory to the City, regardless of any previous inspection or estimation of such Work for payment.

8.3 If Contractor fails or neglects to make ordered repairs and/or replacement of damaged property within ten (10) DAYS after the service of an order to do such repair and/or replacement, the City, may make the ordered repairs and/or replacement and deduct the cost thereof from the monies due Contractor.

8.4 Prior to final acceptance, Contractor shall restore all areas affected by the work to the original state of cleanliness and repair all damage done to the premises, including the grounds, by his workmen and equipment.

9. INSURANCE

9.1 Commencement of Work. Contractor shall not be authorized to commence Work under this Contract until it has obtained approved insurance. Before beginning Work hereunder, during the entire period of this Contract, for any extensions hereto, and for periods after the end of this Contract as may be indicated below, Contractor must have and maintain in place not less than the insurance coverages required in this Section at his sole cost and expense. Contractor’s insurance shall comply with all items specified by this Contract. Any subcontractors shall be subject to all of the requirements of this Section and Contractor shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Contractor’s insurance may cover all Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 9 subcontractors. The insurance requirements are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Contractor under this Contract.

9.2. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

9.3 Coverages, Limits and Policy Requirements. Contractor shall maintain the types of coverages indicated below:

9.4 Comprehensive General Liability Insurance. A policy of comprehensive general liability insurance written on a per occurrence basis in an amount not less than either one million dollars ($1,000,000) per occurrence or two million dollars ($2,000,000) aggregate.

9.5 Commercial Auto Liability Insurance - a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting City. The minimum auto insurance coverage shall be one million dollars ($1,000,000) combined single limit per accident.

9.6 Worker’s Compensation and Employer’s Liability Insurance - a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars ($1,000,000) per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

In accordance with the provisions of section 1860 of the California Labor Code, Contractor's attention is directed to the requirement that in accordance with the provisions of section 3700 of the California Labor Code, Contractor and every subcontractor will be required to secure the payment of compensation of his or her employees, or obtain a certificate of consent to self-insurance by the Director of Industrial Relations in accordance with the requirements of Section 3700 of the California Labor Code.

In accordance with the provisions of section 1861 of the California Labor Code, Contractor shall sign and file with the awarding body the following certification prior to performing any work on the Project:
"I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
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9.7 Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
(i) City and its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy as respects liabilities arising out of the performance of any work done under the Contract. (ii) The insurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non-renewal or material change in coverage.
(iii) For any claims with respect to the Project covered by this Contract, Contractor’s insurance coverage shall be primary insurance as respects City and its elected and appointed officers, employees, agents and volunteers.

Any insurance or self-insurance maintained by City and its elected and appointed officers, employees, agents and volunteers shall be excess of Contractor’s insurance and shall not contribute with it. (iv) The policy shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company’s liability.

9.8 Course of Construction Insurance - Contractor shall provide course of construction insurance covering for “all risks” of loss in the amount of the completed value of the Work. The City shall be named as a loss payee and the insurer shall waive all rights of subrogation against the City. This policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, return receipt requested, is mailed to the City. Course of Construction Insurance may be provided for each separate Phase.

9.9 Additional Requirements. The procuring of required insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Contract. City shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Contractor shall be deemed in default hereunder.

9.10 Deductibles. Any deductible or self-insured retentions must be declared to and approved by City. Contractor shall guarantee that, at the option of the City, either:
the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Contractor); or Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses in the amount of any deductibles or selfinsured retentions.

9.11 Verification of Compliance. Contractor shall furnish City with the required endorsements attached hereto. All documents are to be received and approved by City before Work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Contract, Contractor shall deliver to Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 11 City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Contractor shall provide full copies of any requested policies to City within three (3) days of any such request by City.

9.12 Termination for Lack of Required Coverage. If Contractor, for any reason, fails to have in place, at all times during the term of this Contract, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Contractor’s expense and/or terminate this Contract. Contractor shall indemnify, defend and hold harmless City and its elected and appointed officers, employees, agents and volunteers from any claim resulting from failure of either Contractor or any subcontractor to take out or maintain any insurance required by this Contract.

9.13 Equipment Coverage
Any policy or policies of insurance Contractor or his subcontractors elect to carry as insurance against loss or damage to construction equipment and tools or other personal property shall include a provision waiving the insurer’s right of subrogation against City.

10. SECURITY

10.1 Contractor shall not commence the Work under this Contract until Contractor has obtained all security required under this Section and such security has been approved by City as to form, amount and carrier.

10.2 Contractor shall maintain in full force and effect during the term of this Contract a certificate regarding workers' compensation, liability insurance certificates, proof of a valid business license and any other documents required by the Contract. If this Contract is for more than $25,000.00, Contractor shall also maintain in full force and effect during the term of this Contract security guaranteeing one hundred percent (100%) of payment (labor and materials) and separate security guaranteeing one hundred percent (100%) of performance. If bonds are the chosen form of security, they shall be submitted on the forms which are part of the Contract Documents; no substitutions shall be accepted. The performance bond shall remain in effect for all deliverables for one full year from the date of acceptance of the Work to insure that defects which appear within said period will be repaired, replaced, or corrected by the Contractor at his own cost and expense to the satisfaction of the City Engineer within thirty (30) days after written notice thereof by City.

10.3 The surety shall be admitted to do business in California, listed with the State of California Department of Insurance and shall comply with all requirements of State law. (No surplus list surety will be accepted.) (Code of Civil Procedure § 995.311.)

10.4 If during this Contract any of the sureties upon the bonds become insufficient in the opinion of City, City may require additional sureties which Contractor shall furnish to City’s satisfaction within 15 calendar days after written notice and failure to do so shall be considered a default by Contractor.

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11. CITY'S RIGHT TO TERMINATE

11.1 If Contractor refuses or fails to prosecute the Work with such diligence as will insure its completion within the time specified or any extension thereof, or fails to complete the Work within such time, or if Contractor should be adjudged a bankrupt, or if it should make a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of his insolvency, or if Contractor or any subcontractor shall violate any of the provisions of this Contract, or should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply enough properly skilled workers or proper materials to complete the Work in the time specified, or if he should fail to make prompt payment to subcontractors or for material or labor, or persistently disregard laws, or instructions of City or otherwise breach this Contract, City shall serve written notice on Contractor and Contractor's sureties of the intention that this Contract be terminated together with the reasons therefor. Unless within five (5) working days after the service of such notice such condition or violation shall cease or satisfactory arrangements for the correction thereof be made, this Contract shall upon the expiration of said five (5) working days, cease and terminate. In such case, Contractor shall not be entitled to receive any further payment until the Work is finished.

In event of any such termination, City shall immediately serve written notice thereof upon surety and Contractor, and surety shall have the right to take over and perform this Contract, provided, however, that if surety within five (5) working days after service upon it of said notice of termination does not give City written notice of its intention to take over and perform this Contract or does not commence performance thereof within ten (10) working days from the date of serving such notice, City may take over the Project and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at the expense of Contractor, and Contractor and its surety shall be jointly and severally liable to City for any excess cost or other damages occasioned City thereby. If City takes over the Project as herein above provided, City may, without liability for so doing, take possession of, and utilize in completing the Project, such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Project and necessary therefor.

In the event of any such termination, Contractor will be paid for Work performed, less damages caused to City by the acts of Contractor causing the termination.

11.2 City may terminate the Contract at its own discretion for any reason. Upon such termination, City will pay Contractor fair and reasonable compensation as agreed upon between City and Contractor. In the event that no agreement is reached, City will be liable to Contractor only for the reasonable value of the Work performed and other actual costs sustained by Contractor.

12. WAIVER
No waiver of any provision of this Contract shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 13 constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

13. NOTICE

13.1 Any notice required or given by one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving notice or by a duly authorized representative of such party. Any notice shall not be effective for any purpose whatever unless served in the following manner:

13.2 Whenever it shall be necessary for either party to serve notice on the other respecting the Contract, such notice shall be in writing and served by personal delivery or by registered mail, postage prepaid, return receipt requested, addressed as follows:

City: City of Gardena
Allan Rigg
Director of Public Works/City Engineer
1717 W. 162nd Street
Gardena, CA 90247
Contractor: Precision Concrete Cutting
13089 Peyton Drive, #C235
Chino Hills, CA 91709
unless and until different addresses may be furnished in writing by either party to the other.

14. ASSIGNMENT

14.1 Contractor shall not assign the performance of the Contract, nor any part thereof, nor any monies due or to become due hereunder, without the prior written consent of City.

14.2 Subject to the provision of this Section regarding assignment, the Contract shall be binding upon the heirs, executors, administrators, successors, and assigns of Contractor.

15. ATTORNEY'S FEES
Except as specifically provided for herein, attorney’s fees shall not be awarded to either party in any action in law or in equity, including an action for declaratory relief, brought to enforce or interpret the provisions of this Contract or to assert any claim resulting or alleged to result from its performance.

16. MISCELLANEOUS PROVISIONS

16.1 The Contract shall be effective from and after the date that this Contract is signed by the representatives of City.

Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 14

16.2 This Contract may be made in counterparts.

16.3 The captions of the articles, sections, subsections, paragraphs and subparagraphs of the Contract are for reference only and are not to be construed in any way as a part of the Contract.

16.4 The rights and remedies contained in this Contract are cumulative, and in addition to and not in limitation of, any right or remedy at law or in equity to which City may be entitled.

16.5 Pursuant to Gardena Municipal Code Section 2.24.020(H), Contractor is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the city of Gardena until completion of Work.

17. ENTIRE AGREEMENT

17.1 This Contract integrates all terms and conditions in connection with the Work and supersedes all negotiations and prior understandings, either oral or in writing, in respect to the subject matter hereof.

17.2 The Contract shall not be amended except by a writing duly executed by the parties.

18. PREPARATION OF AGREEMENT. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Contract and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Contract. No provision of this Contract or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

19. Claims Disputes
Any claims of Contractor, as “claims” are defined in California Public Contract Code Section 9204 shall be processed in accordance with that section. Section 9204 provides in relevant part that upon receiving a claim from a contractor, together with reasonable documentation to support the claim, a contracting public entity shall conduct a reasonable review of the claim and, within a period not to exceed 45 days [except as otherwise provided in Section 9204], shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply. If the contractor disputes the public entity’s written response, or if the public entity fails to respond to a claim within the time prescribed, the contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 15 undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the contractor sharing the associated costs equally. The public entity and contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to other applicable procedures.

IN WITNESS WHEREOF, THE PARTIES hereto have caused this Contract to be executed and attested by their duly authorized officers.

CITY CONTRACTOR
By: By:

MAYOR (Sign) Name / Title

Date: Sign/Date:

Attest: Attest: (Contractor)
By:

CITY CLERK (Sign) By:

Name / Title
Date: Sign/Date:

APPROVED AS TO FORM:

CARMEN VASQUEZ, City Attorney
CITY ATTORNEY (Sign)
Date:

Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 4/22/2026
Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 16 (To be submitted after award)

CONTRACT
PROJECT NO. JN 554

FAITHFUL PERFORMANCE BOND
WHEREAS, the City of Gardena has awarded to Precision Concrete Cutting hereinafter designated as the "Principal", a Contract for:

PROJECT: Pedestrian Safety Project FY 2025-2026, Trip Hazard Removal Concrete WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract;
NOW, THEREFORE, we, as Principal, and
___________________________________________________________as Surety, are held and firmly bound unto the City, as Obligee, in the sum ($___________ ), lawful money of the United States of America, this amount being not less than one hundred percent (100%) of the total Contract price, , for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay all court costs and reasonable attorneys’ fees to the City of Gardena in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner therein designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. The City is the principal beneficiary of this bond and has all rights of a party hereto.

Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 17 This bond shall remain in full force and effect for a warranty period of one full year after acceptance of the job by the City.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety named herein, on the day of , 2026, the
name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body. [PRINCIPAL]
By
Title

Signature
[SURETY]

By
Title
Address

Phone No.

Signature
All signatures must be notarized.

Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.

Corporations must affix corporate seal.

Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 18 (To be submitted after award)

CONTRACT
PROJECT NO. JN 554

PAYMENT BOND
WHEREAS, the City of Gardena has awarded to Precision Concrete Cutting, as Contractor, a contract for the work described as follows:

PROJECT: Pedestrian Safety Project FY 2025-2026, Trip Hazard Removal Concrete AND WHEREAS, said Contractor is required to furnish a bond in connection with said contract, to secure the payment of claims of laborers, mechanics, materialmen and other persons, as provided by law;
NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto the City in the sum of Sixty Hundred and Seventy Seven Thousand Three Hundred and Twenty Dollars and Eighty Eight cents , Dollars ($677,320.88) this amount being not less than one hundred percent (100%) of the total Contract price, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 3181, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, or any other amounts due to persons under any applicable project contract or law, with respect to such work and labor, then the Surety or Sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the said Surety will pay all court costs and reasonable attorneys’ fees to the plaintiff(s) and City in an amount to be fixed by the court.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 3181 as to give a right of action to such persons or their assigns in any suit brought upon this bond.

Further, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849.

Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 19 This bond shall remain in full force and effect for six full months after the period in which verified claims may be filed as provided for in Section 3184 of the California Civil Code.

Signature
[SURETY]

By
Title
Address

Phone No.

Signature
All signatures must be notarized.

Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.

Corporations must affix corporate seal.

Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 20 (To be submitted with bid/quote)
(To be submitted after award)

CONTRACT
PROJECT NO. JN 554

WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract.

DATED:

CONTRACTOR
By
Signature

Title
ATTEST:

By
Signature

Title
(To be submitted with bid/quote)
Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 21 (To be submitted with bid/quote)

PROPOSAL
PROJECT NO. JN 554

DESIGNATION OF SUBCONTRACTORS
In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100-4113 of the Public Contract Code of the State of California, and any amendments thereto, each bidder shall set forth below the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime contractor's total bid, and shall further set forth the portion of the work which will be done by each subcontractor. Only one subcontractor for each such portion shall be listed.

If the contractor fails to specify a subcontractor for any portion of the work to be performed under the contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth.

Subletting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the legislative body of the City.

The bidder shall also designate in the space provided indicating whether or not the subcontractor qualifies as a Woman Owned Business Enterprise, "WBE”, or a Minority Business Enterprise, "MBE”.

WBE Portion State
or of Subcontractor's Type of License
MBE Work % Name and Address Work Number Class
____ _____ ___________________________ _______ ______ ______ ____ _____ ___________________________ _______ ______ ______ ____ _____ ___________________________ _______ ______ ______ ____ _____ ___________________________ _______ ______ ______ ____ _____ ___________________________ _______ ______ ______ ____ _____ ___________________________ _______ ______ ______ ____ _____ ___________________________ _______ ______ ______ ____ _____ ___________________________ _______ ______ ______ Not more than _____%.
(To be submitted with bid/quote)
Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 Ped Safety Improvements FY 2025-2026 – Trip Hazard Removal 22

PROPOSAL
PROJECT NO. JN 554

NON-COLLUSION AFFIDAVIT
(To be executed by Bidder and submitted with Bid)
State of California
County of Los Angeles
being first duly sworn, deposes and
says that he or she is of
the party making the foregoing bid, that the bid is not made in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, or agent thereof to effectuate a collusive or sham bid.

NAME OF BIDDER

SIGNATURE OF BIDDER

ADDRESS OF BIDDER

CITY STATE ZIP

ALL SIGNATURES MUST BE WITNESSED BY NOTARY
(attach appropriate jurats)
Docusign Envelope ID: E5A030E9-0D1F-85A3-82C2-CF20F8FB2987 City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY
Agenda Item No. 17C.

Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: April 28,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Reject All Bids for the Citywide Tree Trimming Maintenance Services and Rebid the Project with Modified Requirements and/or Scope
COUNCIL ACTION REQUIRED:

Staff Recommendation: Reject all Bids and Rebid
RECOMMENDATION AND STAFF SUMMARY:

On March 19, 2026, the Public Works Department solicited the Request for Proposal for the Citywide Tree Trimming Maintenance Services for more than 7,000 trees throughout the designated City districts, city owned facilities and arterial streets. In addition to trimming the trees on a four-year rotation, the Contractor may also service sick trees, remove dead trees and plant new trees.

The request was published in CR Planwell and the City website. It was also sent directly to 18 firms known to provide similar services in other local municipalities. On April 8, 2026, the ten (10) proposals were received. Of the ten (10) proposals, seven (7) proposals were incomplete and did not submit the Fee Schedule for Optional Services and Specification. Therefore, the seven (7) proposals were deemed non-responsive. Of the ten (10) proposals, all proposals had errors in the bid table.

Organization Apparent 4-Year
Total Notes
North California Tree
Experts, Inc. $499,021.31 Nonresponsive
Tiger Tree Services, Inc. $597,828.00 Nonresponsive
United Pacific Services,
Inc. $642,600.00
Integrity Arborist and
Ecoscape, Inc. $648,990.79 Nonresponsive
Mariposa Tree
Management, Inc. $662,453.00 Nonresponsive
North Star Landcare, Inc. $668,839.00
Rolling Green, Inc. $677,005.00 Nonresponsive
West Coast Arborists, Inc. $685,450.00 Nonresponsive
Great Scott Tree Service,
Inc. $735,894.00
Four Seasons
Landscaping, Inc. $1,025,525.00 Nonresponsive
There were only three (3) viable proposals and those proposals were significantly higher in cost. Staff recommends further evaluation and revision of the Request for Proposals/Bids, as necessary, to allow for a rebid.

Staff respectfully recommends that the City Council reject all bids for the Citywide Tree Trimming Maintenance Services and re-bid with modified requirements and/or scope.

FISCAL IMPACT/COST:

None
APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
2026 Citywide Tree Trimming Maint Bid Request for Proposal.pdf Citywide Tree Trimming Maintenance Services Apparent Bid Table.pdf Four Seasons Landscaping, Inc. Proposal.pdf
GSTS, Inc. Proposal.pdf
Integrity Arborist and Ecoscape, Inc. Proposal.pdf
Mariposa Tree Management, Inc. Proposal.pdf
North California Tree Experts, Inc. Proposal.pdf
North Star Land Care, Inc. Proposal.pdf
RG Tree Care, Inc. Proposal.pdf
Tiger Tree Services, Inc. Proposal.pdf
United Pacific Services, Inc. Proposal.pdf
West Coast Arborist, Inc. Proposal.pdf

CITY OF GARDENA

CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR

CITYWIDE TREE TRIMMING

MAINTENANCE SERVICES
MARCH 2026

NOTICE INVITING BIDS/PROPOSAL
City of Gardena, California
Notice is hereby given that the City of Gardena is soliciting bids/proposal (Deliver, mail, or Email) at the office of the Public Works Department – Public Works Engineering, 1717 W. 162nd Street, Gardena, California, 90247 or [email protected] (Attn: Hong Lee), until 2 PM on April 8, 2026, for:

CONTRACT: CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
You may access the specifications and invitation through the following platforms:
https://cityofgardena.org/rfps/ or https://www.e-arc.com/location/costa-mesa/ Any bid received after the hour stated above for any reason whatsoever, will be considered nonresponsive and disqualified. The City reserves the right to withdraw or cancel this Notice Inviting Informal Bids/Quotes at any time without prior notification and the City makes no representation that any contract will be awarded to any contractor responding to the notice.

The City reserves the right to reject any and/or all bids, waive any information or irregularity in any bid received and to be the sole judge of the merits of the respective bids received. The award, if made, will be based on the Best Value (taking into consideration of qualifications, experience, and costs).

ABSTRACT: The City of Gardena is in the South Bay Area of Los Angeles County. It is a modestly sized city with an area of 6.2 square miles and has a population of 60,000 residents. The Public Works Department, Parks Division has a need to service city owned trees annually. The Parks Division is responsible for trimming and maintaining trees within six (6) designated city districts, city owned facilities and arterial streets throughout the city. Currently the work is performed by City staff and private contractor. The City of Gardena is seeking assistance by augmenting its current work force with a four (4) year tree trimming services contract.

SCOPE OF WORK: The Tree Trimming Maintenance Services Contract involves scheduling and trimming trees within the city right-of-way at city owned and maintained facilities within six (6) districts, and arterial streets throughout the city. The work may include additional services as requested by the city for servicing sick trees, removal of dead trees and planting of new trees.

The contractor shall at the time of award possess a valid State of California Contractors license, license C-61/D-49 (“Tree Service”) classification and perform a minimum of 100% of the work.

Bidders are advised that this Project is a public work for purposes of the California Labor Code which requires payment of prevailing wages. Accordingly, the bidder awarded the Contract shall be required to pay no less than the prevailing rate of per diem wages, as determined by the Director of the California Department of Industrial Relations, and otherwise comply with the provisions of Section 1770 et seq. of the California Labor Code, California Code of Regulations, Title 8, Section 16000 et seq., and any other applicable laws, rules and regulations adopted with respect thereto (“California Prevailing Wage Laws”). Copies of such prevailing rates of per diem wages are on file at the Gardena City Clerk’s office and the office of the City Engineer, and copies shall be made available to any interested party on request. The prevailing rates of per diem wages referred to herein are hereby made a part of this Notice by reference.

Attention is directed to the provisions of Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by Contractor. Contractor and any Subcontractor under it shall comply with the requirements of said sections in the employment of apprentices.

The Contractor is PROHIBITED from performing work on this project with a subcontractor.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (A.K.A. Division of Labor Standards Enforcement) in a format prescribed by the Labor Commissioner no less than monthly.

As of January 1, 2016, the requirement to furnish electronic certified payroll records to the Labor Commissioner will apply to all public works projects, whether new or ongoing.

Exceptions: The Labor Commissioner may (but is not required to) excuse contractors and subcontractors from furnishing electronic certified payroll records to the Labor Commissioner on a project that is under the jurisdiction of one of the four legacy Department of Industrial Relationsapproved labor compliance programs (Caltrans, City of Los Angeles, Los Angeles Unified School District, and County of Sacramento) or that is covered by a qualifying project labor agreement.

These requirements will apply to all public works projects that are subject to the prevailing wage requirements of the Labor Code without regard to funding source.

The State General Prevailing Wage Determination is established by the California Department of Industrial Relations (available at http://www.dir.ca.gov/DLSR/PWD/index.htm).

Skilled and Trained Workforce: This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.

Any questions regarding this bid package may be referred to Hong Lee, Public Works Department at (310) 217-9564, [email protected]. The deadline to submit Request for Information is on Monday, March 30, 2026 at 2 PM.

T A B L E O F C O N T E N T S

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

DESCRIPTION PAGE DESCRIPTION PAGE
Title Page ......................................................

Notice Inviting Bids .........................................

Location Map..................................................

Table of Contents ........................................... i Instructions to Bidders .................................... ii-iv BID PROPOSAL (To Be Submitted with Proposal)
Bid Schedule .................................................. BP-2 Acknowledgement of Addenda Received........ BP-7
Bidder’s Declaration........................................ BP-8 Non-collision Affidavit ..................................... BP-10 Declaration of Eligibility to Contract................. BP-11 Construction Project Reference ...................... BP-12 Certificate of Non-Discrimination by Contractors BP-13
Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion –
Primary Covered Transition ....................... BP-14 CONTRACT DOCUMENTS (To Be Submitted after Award)
Agreement...................................................... CD-2 Faithful Performance Bond ............................. CD-4 Payment Bond................................................ CD-6 Workers’ Compensation Insurance Certificate CD-8
Indemnification and Hold Harmless Agreement
Of Subrogation and Contribution ...................... CD-9 Insurance ............................................................. CD-10

GENERAL PROVISIONS
PART 1 – GENERAL PROVISIONS..................... GP-1
Section 1 – General.............................................. GP-1 Section 2 – Scope of the Work ............................. GP-4 Section 3 – Control of the Work............................ GP-7 Section 4 – Control of Material ............................. GP-8 Section 5 – Labor................................................. GP-9 Section 6 – Prosecution and Progress of the Work GP-10
Section 7 – Measurement and Payment............... GP-13

TECHNICAL PROVISIONS
PART 3 – CONSTRUCTION METHODS.............. TP-1
Section 300 – Earthwork ................................. TP-1 PART 6 – TEMPORARY TRAFFIC CONTROL .... TP-8
Section 600 – Access...................................... TP-8 Section 601 – General..................................... TP-8 ii

INSTRUCTIONS TO BIDDERS

FORM OF PROPOSAL
The Proposal shall be fully executed and submitted on the forms in the project specifications and shall be enclosed in a sealed envelope marked and addressed or emailed as directed in the Notice Inviting Bids.

PROPOSAL/BID DOCUMENTS
All Proposals shall include the following executed documents to be submitted with each bid:

Bidding Schedule
Acknowledgement of Addenda Received
Bidder's Declaration
Non-Collusion Affidavit
Declaration of Eligibility of Contract
Construction Project Reference
Certificate of Non-Discrimination by Contractors
Certification of Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Primary Covered Transitions

DELIVERY OF PROPOSAL
The Proposal shall be delivered by the time stipulated in the Notice Inviting Bids. It is the bidder's sole responsibility to see that its Proposal is received as stipulated. Any Proposal received after the scheduled closing time for receipt of proposals will be returned to the bidder.

WITHDRAWAL OF PROPOSAL
The Proposal may be withdrawn by the bidder by means of a written request, signed by the bidder or its properly authorized representative. Such written request must be notified via email or delivered to the place stipulated in the Notice Inviting Bids for receipt of proposals prior to the scheduled closing time for receipt of proposals. No Proposal may be withdrawn after the hour fixed for opening bids.

MODIFICATIONS AND ALTERNATIVE PROPOSALS
Unauthorized conditions, limitations, or provisions attached to the Proposal will render it informal and may be grounds for its rejection as non-responsive. The completed Proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered iii
unless specifically requested. Oral, telegraphic, or telephonic proposals or modifications will not be considered.

DISCREPANCIES IN PROPOSALS
In the event there is more than one bid item in a Bidding Schedule, the bidder shall furnish a price for all bid items in the Schedule, and failure to do so will render the Proposal informal and may be grounds for its rejection as non-responsive. The bidder shall state in words and figures the unit prices or the specific sums as the case may be, for which it proposes to supply the labor, materials, supplies, or machinery, and completely perform the Contract. The total amount of each item bid and the total amount of the bid shall be stated in words and figures.

PROPOSAL GUARANTEE – BIDDER’S SECURITY (BIDDER’S BOND IS WAIVED) Each bidder shall submit with his Proposal cash, an unconditional certified or cashier's check, or a bidder's bond, in the sum of the percentage of the bid stated in the Notice Inviting Bids, payable to the City as a guarantee that the bidder will, if its Proposal is accepted, execute the Contract and furnish a satisfactory Faithful Performance Bond, a satisfactory Payment Bond and insurance certificates as specified herein.

If a bidder to whom an award is made, fails or refuses to sign the Contract or furnish the required bonds and certificates, all within the time stated in Section 2-1.5 of the Special Provisions herein, the funds represented by said cash, check or bidder's bond shall be forfeited and become and remain the property of the City; the amount thereof being agreed to by the bidder and the surety as a bid bond forfeiture due to the City because of the delay in the execution of the Contract and in the performance of work thereunder, resulting from such failure or refusal, except that if the City awards the contract to the next lowest responsive responsible bidder, only that portion of the bidder's security equal to the difference between the two bids will be forfeited.

A Bid Bond must be obtained from a corporate surety authorized to do business as such in the State of California as an “admitted surety insurer” and shall be on the form furnished by the City or one substantially in conformance with it. Certified or cashier's checks must be drawn on a solvent state or nationally chartered bank or branch thereof in the State of California. The liability of the City in connection with the checks shall be limited to the return of the checks (without interest) as provided in Section 2-1.6 of the Special Provisions bound herein.

DISQUALIFICATION OF BIDDERS
A person, firm, or corporation shall NOT be allowed to make or file, or be interested in more than one bid, except an alternative bid when specifically requested; provided, however, a person, firm, or corporation who has submitted a sub-proposal to a bidder submitting a Proposal, or who has quoted prices on materials to such bidders, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other bidders submitting proposals, or from submitting a Proposal as a prime contractor. Similarly, failure to comply with the registration requirements of Labor Code Section 1725.5, as further described in the Notice Inviting Bids, will disqualify a bidder.

ADDITIONAL REQUIREMENTS
The bidder's attention is directed to the Special Provisions and Technical Provisions bound herein for additional requirements of the Proposal and Contract Documents. iv

TERMINATION OF SERVICES
The City reserves the right to cancel the Agreement at any time due to nonperformance.

CONTRACT DOCUMENTS
Contract Documents are to be submitted within twenty-one (21) calendar days AFTER award of the contract unless extended by agreement of the City. Failure to timely submit executed Contract Documents may be grounds for rejecting the bid award and forfeiture of the bid security. See enclosed documents commencing on page CD-1.

TO BE SUBMITTED WITH PROPOSAL
BP-1

BID PROPOSAL (BP)

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
Contractor:

Address:

Phone:

Fax:

License No.:

D.I.R. No.

Email:

To Be Submitted
WITH
Bid Package

TO BE SUBMITTED WITH PROPOSAL
BP-2

BID PROPOSAL

BID SCHEDULE
The undersigned, having examined the proposed Contract Documents titled:

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
and having visited the sites and examined the conditions affecting the work, hereby proposes and agrees to furnish all labor, materials, equipment, and appliances, and to perform operations necessary to complete the work as required by said proposed Contract Documents and itemized bid schedule below. All work shall be performed on a 4-year rotation among the six districts in addition to optional services. Refer to General Provisions, Section 6-3, for the additional details. City’s fiscal year begins on July 1st and ends on June 30th.

Year One (1) – District 5 & 6 (1,895 Tree Trimming)
Species Quantity Height Frequency Unit Unit Price Total King Palm 42 15’ to 30’ Twice Each $ $
Date Palm 4 15’ to 60’ Twice Each $ $
Queen Palm 178 15’ to 60’ Twice Each $ $
Fan Palm 90 30’ to 65’ Twice Each $ $
Pine 44 60’ to 90’ Once Each $ $
Medjool Palm 14 25’ to 30’ Three Each $ $
Medjool Palm 5 10’ to 15’ Three Each $ $
YEAR ONE (1) PALM & PINE TREE TRIMMING SUBTOTAL $
DBH Quantity Frequency Unit Unit Price Total
0-6 148 Once Each $ $
7-12 491 Once Each $ $
13-18 527 Once Each $ $
19-24 276 Once Each $ $
25-30 76 Once Each $ $
31+ 0 Once Each $ $
YEAR ONE (1) OTHER TREE TRIMMING SUBTOTAL $

YEAR ONE TREE TRIMMING TOTAL
YEAR ONE (1) PALM & PINE TREE TRIMMING SUBTOTAL +
YEAR ONE (1) OTHER TREE TRIMMING SUBTOTAL
$

TO BE SUBMITTED WITH PROPOSAL
BP-3
Year Two (2) – District 1 & 2 (1,946 Tree Trimming)
Species Quantity Height Frequency Unit Unit Price Total King Palm 12 15’ to 30’ Twice Each $ $
Date Palm 1 15’ to 60’ Twice Each $ $
Queen Palm 16 15’ to 60’ Twice Each $ $
Fan Palm 35 30’ to 65’ Twice Each $ $
Medjool Palm 14 25’ to 30’ Three Each $ $
Medjool Palm 5 10’ to 15’ Three Each $ $
YEAR TWO (2) PALM TREE TRIMMING SUBTOTAL $
DBH Quantity Frequency Unit Unit Price Total
0-6 404 Once Each $ $
7-12 533 Once Each $ $
13-18 546 Once Each $ $
19-24 341 Once Each $ $
25-30 39 Once Each $ $
31+ 0 Once Each $ $
YEAR TWO (2) OTHER TREE TRIMMING TOTAL $

YEAR TWO TREE TRIMMING TOTAL
YEAR TWO (2) PALM TREE TRIMMING SUBTOTAL +
YEAR TWO (2) OTHER TREE TRIMMING SUBTOTAL
$

TO BE SUBMITTED WITH PROPOSAL
BP-4
Year Three (3) – District 3 & Arterial (1,298 Tree Trimming) Species Quantity Height Frequency Unit Unit Price Total King Palm 4 15’ to 30’ Twice Each $ $
Date Palm 0 15’ to 60’ Twice Each $ $
Queen Palm 9 15’ to 60’ Twice Each $ $
Fan Palm 17 30’ to 65’ Twice Each $ $
Medjool Palm 14 25’ to 30’ Three Each $ $
Medjool Palm 5 10’ to 15’ Three Each $ $
YEAR THREE (3) PALM TREE TRIMMING SUBTOTAL $
DBH Quantity Frequency Unit Unit Price Total
0-6 21 Once Each $ $
7-12 271 Once Each $ $
13-18 130 Once Each $ $
19-24 791 Once Each $ $
25-30 36 Once Each $ $
31+ 0 Once Each $ $
YEAR THREE (3) OTHER TREE TRIMMING TOTAL $

YEAR THREE TREE TRIMMING TOTAL
YEAR THREE (3) PALM TREE TRIMMING SUBTOTAL +
YEAR THREE (3) OTHER TREE TRIMMING SUBTOTAL
$

TO BE SUBMITTED WITH PROPOSAL
BP-5
Year Four (4) – District 4 & Arterial (1,916 Tree Trimming) Species Quantity Height Frequency Unit Unit Price Total King Palm 31 15’ to 30’ Twice Each $ $
Date Palm 2 15’ to 60’ Twice Each $ $
Queen Palm 43 15’ to 60’ Twice Each $ $
Fan Palm 44 30’ to 65’ Twice Each $ $
Pine 44 60’ to 90’ Once Each $ $
Medjool Palm 14 25’ to 30’ Three Each $ $
Medjool Palm 5 10’ to 15’ Three Each $ $
YEAR FOUR (4) PALM & PINE TREE TRIMMING

SUBTOTAL
$
DBH Quantity Frequency Unit Unit Price Total
0-6 158 Once Each $ $
7-12 394 Once Each $ $
13-18 450 Once Each $ $
19-24 440 Once Each $ $
25-30 199 Once Each $ $
31+ 92 Once Each $ $
YEAR FOUR (4) OTHER TREE TRIMMING TOTAL $
YEAR FOUR (4) TREE TRIMMING TOTAL
YEAR FOUR (4) PALM & PINE TREE TRIMMING SUBTOTAL +
YEAR FOUR (4) OTHER TREE TRIMMING SUBTOTAL
$

ADDITIONAL TREE REMOVAL & TREE PLANTING ALLOWANCE
TOTAL $40,000

GRAND TOTAL TREE TRIMMING

GRAND TOTAL
TREE TRIMMING (YEAR 1+ YEAR 2 + YEAR 3 + YEAR 4)
+ ADDITIONAL TREE REMOVAL ALLOWANCE ($40,000)
$

TO BE SUBMITTED WITH PROPOSAL
BP-6
Contractor is to submit their Fee Schedule for Optional Services AND provide specifications with the proposal. The City reserves the right to use other contract services or in-house-forces in order to achieve the fastest response and best price for the City.

The Contract term is for a period of four years (48 months). An annual inflation factor of up to 5% based on the United States Department of Labor, Bureau of Labor Statistics, Consumer Price Index (CPI) may ONLY be applied to the Optional Services in the Fee Schedule if pre-approved by the Director of Public Works.

All work required and shown on this specification for which no price or item is listed on this proposal, it shall be understood that such work, equipment, labor, tools and materials shall be provided without extra charge, allowance or direct payment of any kind. Payment for performing such work or furnishing such equipment, labor, tools and materials shall be included in the above lump sum or unit bid prices and no additional compensation will be paid therefor.

The City will award the contract based on the Best Value (taking into consideration qualifications, experience, and costs).

The approximate number of trees provided for each year are estimated quantities. Contractor shall be paid the DBH that is currently listed on this RFP. There will be no additional fees for the DBH growth of the tree.

Contractor must take that into consideration when submitting the Bid Table.

If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the bidder’s intention and all totals will be corrected to conform thereto. ___________________________________ ___________________________________ Name of Bidder Signature of Bidder Date

TO BE SUBMITTED WITH PROPOSAL
BP-7

BID PROPOSAL

ACKNOWLEDGEMENT OF ADDENDA RECEIVED
The Bidder shall acknowledge the receipt of addenda by number and date each addendum received.

Addendum No.

Date
Date
Addendum No.

Addendum No.

Date
Date
Addendum No. Date Addendum No. Date
Addenda will be issued through the Arc Solution California (https://www.e-arc.com/location/costamesa/) and City Website (https://cityofgardena.org/rfps/). It is the Bidder’s sole responsibility to visit these planforms to obtain and administer any Addendum related to this bid. An Addendum must be acknowledged above by a bidder in its submitted form of Proposal.

If an addendum or addenda have been issued by the City and not noted above as being received by the Bidder, the Bid Proposal may be rejected.

Bidder’s Signature Date

TO BE SUBMITTED WITH PROPOSAL
BP-8

BIDDER'S DECLARATION
It is understood and agreed that:

1. The undersigned has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, the Instructions to Bidders, this Proposal, the Bid Bond, the Contract, the Faithful Performance Bond, the Payment Bond, the federal requirements, if any, the Plans and Specifications, the Special Provisions, and the Technical Provisions.

2. The undersigned has, by investigation at the site of the work and otherwise, satisfied himself as to the nature and location of the work and fully informed himself as to all conditions and matters, which can in any way affect the work or the cost thereof.

3. The undersigned fully understands the scope of work and has carefully checked all words and figures inserted in this Proposal and further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal.

4. The undersigned agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned.

The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents.

The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Schedule.

5. The undersigned certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding. The undersigned has not in any manner sought by collusion to secure for himself any advantage over any other bidder.

6. The undersigned will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the City after evaluation of the bids are submitted. The undersigned agrees that the City shall recover or retain as a bid bond forfeiture an amount equal to the difference between the low bid and amount of the bid of the bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowest bidder in accordance with the provisions of the Public Contract Code Sections 20172 and 20174 in the event of his failure to execute a Contract and furnish required bonds and insurance therefor within the time provided.

TO BE SUBMITTED WITH PROPOSAL
BP-9
BIDDER'S DECLARATION (Continued)

7. The undersigned bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate, and complete.

Respectfully submitted,
Contractor's Business Name Contractor (Print)Title
Business Address: Street Signature Title
City State Zip Contractor's License No. and Classification Business Phone Number Business Fax Number
Date
Name Title Residence: Street
Residence Phone Number City State Zip
Note: If the bid is made by an individual, it must be signed with the full name of the bidder, whose address must be given: if it is made by a firm, it must be signed in the co- partnership's name by a general partner thereof, who shall also sign his or her own name, and the name and full address of each partner (general and/or limited) must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the separate corporate officer’s certification shall be provided.

TO BE SUBMITTED WITH PROPOSAL
BP-10

BID PROPOSAL

NAME OF BIDDER

SIGNATURE OF BIDDER

ADDRESS OF BIDDER

CITY STATE ZIP

ALL SIGNATURES MUST BE WITNESSED BY NOTARY
(attach appropriate jurats)

TO BE SUBMITTED WITH PROPOSAL
BP-11

BID PROPOSAL

DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1777.1; Public Contract Code Section 6109] The undersigned, a duly authorized representative of the contractor, certifies and declares that:

1. The undersigned contractor is aware of Sections 1777.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time.

2. The undersigned contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law.

3. The undersigned contractor is aware of California Public Contract Code Section 6109, which states:
“(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.” “(b) Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the awarding body. The contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.”

4. The undersigned contractor has investigated the eligibility of each and every subcontractor the undersigned contractor intends to use on this public works project and has determined that none of them are ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 _, at
(place of execution),
California .

Signature: Name:

Title: Company:

TO BE SUBMITTED WITH PROPOSAL
BP-12

BID PROPOSAL

CONSTRUCTION PROJECT REFERENCE
In order to fully evaluate your background and experience for the project herein proposed, please submit a list of Public Works and/or similar construction projects completed or in progress within the last three (3) years. Failure to provide this information may constitute grounds for rejection of your bid as non-responsive.

Number of years as a contractor in construction work of this type:

Three projects of this type recently completed:

1. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

2. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

3. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $
NOTE: If requested by the City, the bidder shall furnish a certified financial statement, references, and other information sufficiently comprehensive to permit an appraisal of his current financial condition.

Bidder's Signature

TO BE SUBMITTED WITH PROPOSAL
BP-13

BID PROPOSAL

CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS
As suppliers of goods or services to the City, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and local directives, and executive orders regarding non-discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment.

We agree specifically:

1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.

2. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large.

3. To take affirmative steps to hire minority employees within the company.

FIRM

TITLE OF PERSON SIGNING

SIGNATURE
DATE
Please include any additional information available regarding equal opportunity employment programs now in effect within your company:

TO BE SUBMITTED WITH PROPOSAL
BP-14

BID PROPOSAL

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE) The Contractor shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or State law providing for the debarment of contractors from public works. The Contractor and Subcontractors shall not be debarred or suspended throughout the duration of the Contract pursuant to Labor Code Section 1777.1 or any other federal or State law providing for the debarment of contractors from public works. If the Contractor or any Subcontractor becomes debarred or suspended during the duration of the Project, the Contractor shall immediately notify the City.

1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
b. Have not within a 5-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph 1b of this certification; and d. Have not within a 5-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Signature: Name:

Title: Company:

TO BE SUBMITTED WITH PROPOSAL
BP-15

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(Continued)

INSTRUCTIONS FOR CERTIFICATION
By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.

1. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction.

However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

2. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.

3. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is submitted for assistance in obtaining a copy of those regulations (13 CFR Part 145).

5. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

6. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-- Lower Tier Covered Transactions," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the ineligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

CD-1

CONTRACT DOCUMENTS (CD)

CITYWIDE TREE TRIMMING

MAINTENANCE SERVICES
To be Submitted
within twenty-one (21) calendar days
AFTER
Award of Contract
CD-2

CONTRACT DOCUMENT

AGREEMENT
THIS AGREEMENT, made and entered into this day of , 20 , by and between CITY OF GARDENA in the State of California, hereinafter referred to as “CITY” and , hereinafter referred to as “CONTRACTOR.”
The City and the Contractor mutually agree as follows:

ARTICLE I.

THE PROJECT
For and in consideration of the mutual promises set forth herein, Contractor agrees to perform and complete in a good and workmanlike manner all work required by the Contract Documents, which is described as follows:

PROJECT: CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
Said work shall be performed in accordance with the Plans, Specifications and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though fully set forth. Contractor shall furnish at its own expense all labor, materials, equipment and services necessary therefor, except such labor, materials, equipment and services as are provided in the Contract Documents to be furnished by City.

This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.

ARTICLE II.

CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contractor, in full compensation therefor, the contract sum set forth in the Bidding Schedule.

Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipment, tools and services used or incorporated in the work, supervision, administration, overhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Documents. City shall make payments to Contractor on account of the contract sum at the time, in the manner, and upon the conditions specified in the Contract Documents.

ARTICLE III.

CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire agreement between the City and the Contractor, are enumerated as follows: Proposal Documents, including the Notice Inviting Bids, Instructions to Bidders, Bidding Schedule, Bidder's Declaration, Designation of Subcontractors, Bidder's Assurance, and Fair Employment Practices documents; this Agreement; Standard Specifications; Special Provisions; Technical Provisions; Drawings; Plans; and all addenda issued prior to and all modifications issued after the execution of this Agreement. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

CD-3
ARTICLE IV.

EFFECTIVE DATE
This Agreement shall become effective and commence as of the date set forth below on which the last of the parties, whether City or Contractor, executes said Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized.

CITY CONTRACTOR
Tasha Cerda, Mayor Name & Title
Date: ______ Sign:_________
Seal: Date:

SECOND SIGNATURE: (Contractor)
___________________________________
Name & Title
ATTEST: Sign:_______________________________
Date:

Mina Semenza, City Clerk
Date:

APPROVED AS TO FORM:

Carmen Vasquez, City Attorney
Date:

CD-4

CONTRACT DOCUMENT

FAITHFUL PERFORMANCE BOND
WHEREAS, the City of Gardena has awarded to , hereinafter designated as the "Principal", a Contract for:

PROJECT: CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract;
NOW, THEREFORE, we,
as Principal, and
as Surety, are held and firmly bound unto the City in the sum of Dollars ($ ), this amount being not
less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.

In case suit is brought upon this bond, the Surety will pay all court costs and reasonable attorneys’ fees to the City of Gardena in an amount to be fixed by the court.

CD-5
This bond shall remain in full force and effect for a warranty period of one full year after acceptance of the job by the City.

IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety named herein, on the day of , 20 , the name and
corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative pursuant to authority of its governing body. [PRINCIPAL]
By
Title
Signature
[SURETY]
By
Title
Address
Phone No.

Signature
All signatures must be notarized.

Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.

Corporations must affix corporate seal.

CD-6

CONTRACT DOCUMENT

PAYMENT BOND
WHEREAS, the City of Gardena has awarded to , as
Contractor, a contract for the work described as follows:

PROJECT: CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
AND WHEREAS, said Contractor is required to furnish a bond in connection with said contract, to secure the payment of claims of laborers, mechanics, materialmen and other persons, as provided by law;
NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto the City in the sum of ,
Dollars ($ ) this amount being not less than one hundred percent (100%) of the total Contract price, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 3181 as to give a right of action to such persons or their assigns in any suit brought upon this bond.

CD-7
This bond shall remain in full force and effect for six full months after the period in which verified claims may be filed as provided for in Section 3184 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this day of 20 .
[PRINCIPAL]
By
Title
Signature
[SURETY]
By
Title
Address
Phone No.

Signature
All signatures must be notarized.

Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.

Corporations must affix corporate seal.

CD-8

CONTRACT DOCUMENT

WORKER'S COMPENSATION INSURANCE CERTIFICATE

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

DATED:

CONTRACTOR
By
Signature
Title
ATTEST:

By
Signature
Title
CD-9

CONTRACT DOCUMENT

INDEMNIFICATION AND HOLD HARMLESS AGREEMENT

AND WAIVER OF SUBROGATION AND CONTRIBUTION

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Gardena and its respective elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above-referenced contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing this indemnification provision.

Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees.

Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees.

In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor”
Company/Contractor
Name & Title
Signature & Date
CD-10

CONTRACT DOCUMENT

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

INSURANCE

CERTIFICATION OF INSURANCE (COI) SHALL BE SUBMITTED BY THE CONTRACTOR

1. COMMENCEMENT OF WORK. Contractor shall not be authorized to commence Work under this Contract until it has obtained approved insurance. Before beginning Work hereunder, during the entire period of this Contract, for any extensions hereto, and for periods after the end of this Contract as may be indicated below, Contractor must have and maintain in place not less than the insurance coverages required in this Section at his sole cost and expense.

Contractor’s insurance shall comply with all items specified by this Contract. Any subcontractors shall be subject to all of the requirements of this Section and Contractor shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Contractor’s insurance may cover all subcontractors. The insurance requirements are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Contractor under this Contract.

2. INSURANCE COMPANY REQUIREMENTS. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted doing business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

3. COVERAGES, LIMITS AND POLICY REQUIREMENTS. Contractor shall maintain the types of coverages indicated below:

4. COMPREHENSIVE GENERAL LIABILITY INSURANCE. A policy of comprehensive general liability insurance written on a per occurrence basis in an amount not less than either one million dollars ($1,000,000) per occurrence or two million dollars ($2,000,000) aggregate.

5. COMMERCIAL AUTO LIABILITY INSURANCE. A policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting City. The minimum auto insurance coverage shall be one million dollars ($1,000,000) combined single limit per accident.

6. WORKER’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE. A policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars ($1,000,000) per claim. The policy shall be issued by an insurance company which is admitted doing business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

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In accordance with the provisions of section 1861 of the California Labor Code, Contractor shall sign and file with the awarding body the following certification prior to performing any work on the Project:
"I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."

7. POLICY REQUIREMENTS. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
(i) City and its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy as respects liabilities arising out of the performance of any work done under the Contract.
(ii) The insurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non-renewal or material change in coverage.
(iii) For any claims with respect to the Project covered by this Contract, Contractor’s insurance coverage shall be primary insurance as respects City and its elected and appointed officers, employees, agents and volunteers. Any insurance or selfinsurance maintained by City and its elected and appointed officers, employees, agents and volunteers shall be excess of Contractor’s insurance and shall not contribute with it.
(iv) The policy shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company’s liability.

8. COURSE OF CONSTRUCTION INSURANCE. Contractor shall provide course of construction insurance covering for “all risks” of loss in the amount of the completed value of the Work. The City shall be named as a loss payee and the insurer shall waive all rights of subrogation against the City. This policy shall be issued by an insurance company which is admitted doing business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, return receipt requested, is mailed to the City. Course of Construction Insurance may be provided for each separate Phase.

9. ADDITIONAL REQUIREMENTS. The procuring of required insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Contract. City shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Contractor shall be deemed in default hereunder.

10.DEDUCTIBLES. Any deductible or self-insured retentions must be declared to and approved by City. Contractor shall guarantee that, at the option of the City, either: the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Contractor); or Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses in the amount of any deductibles or self-insured retentions.

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11.VERIFICATION OF COMPLIANCE. Contractor shall furnish City with the required endorsements attached hereto. All documents are to be received and approved by City before Work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Contract, Contractor shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Contractor shall provide full copies of any requested policies to City within three (3) days of any such request by City.

12.TERMINATION FOR LACK OF REQUIRED COVERAGE. If Contractor, for any reason, fails to have in place, at all times during the term of this Contract, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Contractor’s expense and/or terminate this Contract. Contractor shall indemnify, defend and hold harmless City and its elected and appointed officers, employees, agents and volunteers from any claim resulting from failure of either Contractor or any subcontractor to take out or maintain any insurance required by this Contract.

13.EQUIPMENT COVERAGE. Any policy or policies of insurance Contractor or his subcontractors elect to carry as insurance against loss or damage to construction equipment and tools or other personal property shall include a provision waiving the insurer’s right of subrogation against City.

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GENERAL PROVISIONS

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
PART 1 – GENERAL PROVISIONS
SECTION 1 – GENERAL
1-1 GENERAL. The Standard Specifications for Public Works Construction (“Greenbook”) written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern California Districts of the Associated General Contractors of California shall be the Standard Specifications of the City. All work shall conform to the 2021 edition, including supplements of the Standard Specifications, the Special Provisions which supplement or modify the Standard Specifications, as issued by the City (defined herein as “Agency”).

The above referenced Standard Specifications, Special Provisions and Standard Drawings are hereby made a part of the Contract Documents.

For the convenience of the Contractor, the section and subsection numbering system used in these Special Provisions corresponds to that used in the Standard Specifications. 1-2 TERMS AND DEFINITIONS. Whenever in the Standard Specification the following terms are used, they shall be understood to mean and refer to the following:
(a) AGENCY The City of Gardena, a California municipal corporation. (b) BOARD The City Council of the City of Gardena.
(c) CONTRACT Documents including, but not limited to the proposal forms, DOCUMENTS Standard “Greenbook” Specifications, Special Provisions, Technical Provisions, Notice Inviting Bids, Instructions to Bidders, Bonds, Insurance, Contract and all Addenda
setting forth any modifications of the documents.
(d) CITY The City of Gardena Director of Public Works
or his authorized representative.
(e) BIDDER An individual, co-partnership, association or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative.
(f) LEGAL ADDRESS The legal address of the Contractor to be the address OF CONTRACTOR given on the Contractor’s bid and is hereby designated as the place to which all notices, letters or other communications to the Contractor shall be mailed or delivered.
(g) LABORATORY An established laboratory approved and authorized by the City for testing materials and work involved in the contract. 1-7 AWARD AND EXECUTION OF THE CONTRACT.

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1-7.1 General. The proposal shall be fully executed and submitted on the forms provided by the Agency and shall be enclosed in a sealed envelope marked and addressed or submitted via email as directed in the “Notice Inviting Bids”.

If the proposal is made by an individual, it shall be signed and his or her full name and address shall be given; if it is made by a firm, it shall be signed with co-partnership name by a general partner thereof, who shall also sign his or her known name, and the name and address of each member of such co-partnership shall be given; if made by a corporation, the name of the corporation shall be signed by its duly authorized officers and attested by the corporate seal.

Bidders are warned against making erasures or alterations of any kind on their Proposal.

Proposals which contain omissions, erasures, alterations, conditions or additions not called for may be rejected.

At the time the Contract is awarded by the Agency, the Contractor shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code of the State of California to do the type of work contemplated in the Contract and shall be skilled and regularly engaged in the general class or type of work required by this Contract. 1-7.2 Contract Bonds. The “Performance Bond” is equivalent to City’s “Faithful Performance Bond.”
1-7.3 Examination of Specifications and Project Site. Bidders shall read the specifications, review the drawings and examine the existing facilities to fully understand the project in order to plan for the improvements as shown in the contract, including local condition, uncertainty of weather and all other contingencies.

Bidders shall satisfy themselves by personal examination of the proposed work sites, and by such other means as they may choose as to actual conditions and requirements and as to the accuracy of the quantities stated in the Proposal forms. Information derived from the maps, plans, specifications, profiles, drawings, or from the City/Architect of the record, shall not relieve the bidder of this responsibility, and the interpretation of the data disclosed by borings or other preliminary investigations is not guaranteed nor is any liability assumed by the Agency. 1-7.4 Interpretation of Drawings and Documents. If a prospective bidder is in doubt as to the true meaning or intent of any part of the Contract Documents including the Specifications, or discovers discrepancies in, or omissions from, the Specifications or Drawings, he may submit to the City a written request for an interpretation or a correction thereof. Interpretations or corrections of the Contract Documents including the Specifications and Drawings, shall be made only by addendum duly issued by the City, and a copy of such addendum will be sent by certified mail, postage prepaid, or delivered to each person receiving a set of the Contract Documents whose address is known to the City and such addendum shall be considered a part of and incorporated in the Contract Documents.
1-7.5 Award of Contract. The Agency reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective bids received.

Bids subsequently shown to be mathematically unbalanced would be rejected as nonresponsive.

A mathematically unbalanced bid is one containing lump sum or unit bid items which do not reflect reasonable actual costs plus a reasonable proportionate share of the bidder’s anticipated profit, overhead costs, and other indirect costs, which he/she anticipates for the performance of the items in question.

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“A bid is mathematically unbalanced if the bid is structured on the basis of nominal prices for some work and inflated prices for other work; that is, each element of the bid must carry its proportionate share of the total cost of the work plus profits.”
“A bid is materially unbalanced if there is a reasonable doubt that award to the bidder submitting the mathematically unbalanced bid will result in the lowest ultimate cost to the Government.

Consequently, a materially unbalanced bid may not be accepted.” Award of the Contract, if it is awarded, will ordinarily be made by the Agency within 30 days after opening of the bids. City will award the contract based on the Best Value (taking into consideration qualifications, experience, and costs).

In selecting the Best Value bidder, consideration will be given to the general competency of the bidder for the performance of the work covered by the proposal. To receive favorable consideration, a bidder may be required to present evidence that he has successfully performed similar work of comparable magnitude or submit other evidence satisfactory to the Agency that he or his associates are competent to manage the proposed undertaking and to carry it forward to a successful conclusion. Professional integrity and honesty of purpose shall be essential requirements. A showing of adequate financial resources may be required, but will not alone determine whether a bidder is competent to undertake the proposed work.

Only manufacturers or contractors of established reputation, or their duly authorized dealers or agency, having proper facilities for the manufacture of the materials or equipment and for servicing same, or for proper execution of the work called for in the contract, will be considered in making the award.
1-7.6 Execution of Contract. A bidder whose proposal is accepted shall properly sign a written contract with the Agency on the form attached hereto and return said contract together with good and approved bonds and insurance certificates as required by the Contract Documents within twenty-one (21) calendar days from the date of the mailing of a notice from the Agency to the bidder, according to the address given by him, of acceptance of his proposal.

Contract bonds and certificates of insurance, if required, shall be filed in all instances before delivering any equipment, materials, or performing any work under the contract; also before any purchase order shall be issued. An executed Power of Attorney form shall be submitted with all contract bonds herein specified.

If a bidder whose proposal is accepted fails or refuses to enter into a contract as herein provided, or to conform to any stipulated requirement in connection therewith, the money represented by his check or bidder’s bond shall be refunded less the difference between the low bid and the bid of the bidder with whom the Agency enters into an agreement in accordance with the provisions of the Public Contracts Code Section 20174. At the discretion of the Agency, an award may be made to the bidder whose proposal is the next most acceptable to the Agency, and such bidder and his surety shall fulfill every stipulation embraced herein as if he were the party to whom the first award was made.

A corporation to which an award is made may be required before the contract is finally signed to furnish evidence of its corporate existence, of its right to do business in California and of the authority of the officer signing the contract and bonds for the corporation to so sign. 1-7.8 Precedence of Contract Documents. The order of precedence of contract document shall be:

FIRST Requirements of law, including the Code and Ordinances of the GP-4
City of Gardena.

SECOND Permits from other agencies as may be required by law.

THIRD Permits from City of Gardena Departments as may be required by law or ordinance.

FOURTH The Contract.

FIFTH The Bid Proposal.

SIXTH Addenda.

SEVENTH Notice Inviting Bids.

EIGHTH Instructions to Bidders.

NINTH Technical Provisions.

TENTH Plans.

ELEVENTH General Provisions of the Standard Specifications.

TWELFTH Standard Plans.

THIRTEENTH Standard Specifications for Public Works Construction (current edition).

FOURTEENTH Caltrans Standard Plans and Specifications.

FIFTEENTH Reference Specifications.

Change orders, supplemental agreements, and approved revisions to Plans and Specifications will take precedence over documents listed above, except those listed as FIRST, SECOND and THIRD. Detailed plans shall have precedence over general plans.

SECTION 2 – SCOPE OF THE WORK
2-2 PERMITS. The Contractor will obtain, at no cost to the Agency, all permits necessary to perform the work on streets, highways, railways or other rights-of-ways. The Contractor shall obtain and pay for all costs incurred for permits necessitated by its operations such as, but not limited to those permits required for night work, overload, blasting and demolition. For private contracts, the Contractor shall obtain all permits incidental to the work or made necessary by its operations, and pay all costs incurred by the permit requirements.

The Contractor and each subcontractor employed upon the work must have or obtain a valid City of Gardena Business License in accordance with the provisions of the Gardena Municipal Code. 2-7.1 GENERAL
In addition to specified Section 7-1.2 Method of Measure, the City reserves the right to increase or decrease the amount of any item or portion of work to be performed or materials furnished beyond 25 percent without limitation or to delete any items.

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2.10 DISPUTED WORK.

Retention of Imperfect Work. If any portion of the work done or materials furnished under the contract proves defective or not in accordance with the specifications and contract drawings, and if the imperfection in the same is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if the removal of such work is impracticable or will create conditions which are dangerous or undesirable in the opinion of the City, the City shall have the right and authority to retain the work instead of requiring it to be removed and reconstructed, but he shall make deductions therefor in the payment of the contract item due Contractor as may be just and reasonable.
2-11. DISPUTE RESOLUTION.
2-11.1 Requests for Contract Adjustments and Relief. If either Contractor or the Agency believes that it is entitled to relief against the other for any event arising out of or related to the work or Project, such party shall provide written notice to the other party of the basis for its claim for relief. Such notice shall, if possible, be made prior to incurring any cost or expense and in accordance with any specific notice requirements contained in the applicable sections of this Contract.

In the absence of any specific notice requirement, written notice shall be given within a reasonable time, not to exceed fourteen (14) days, after the occurrence giving rise to the claim for relief or after the claiming party reasonably should have recognized the event or condition giving rise to the request, whichever is later. Such notice shall include sufficient information to advise the other party of the circumstances giving rise to the claim for relief, the specific contractual adjustment or relief requested and the basis of such request.
2-11.2 Dispute Avoidance and Resolution. The parties are fully committed to working with each other throughout the Project and agree to communicate regularly with each other at all times so as to avoid or minimize disputes or disagreements. If disputes or disagreements do arise, Contractor and the Agency each commit to resolving such disputes or disagreements in an amicable, professional and expeditious manner so as to avoid unnecessary losses, delays and disruptions to the work under the Contract.

Contractor and the Agency will first attempt to resolve disputes or disagreements at the field level through discussions between Contractor’s Representative and the City.

If a dispute or disagreement cannot be resolved through the Contractor’s Representative and the City, Contractor’s Chief Executive Officer or similar senior representative and the Gardena City Manager, or designee, upon the request of the other party, shall meet as soon as conveniently possible, but in no case later than twenty (20) days after such a request is made, to attempt to resolve such dispute or disagreement. Prior to any meeting between the parties’ senior representatives, the parties will exchange relevant information that will assist the parties in resolving their dispute or disagreement.

If, after meeting, the senior representatives determine that the dispute or disagreement cannot be resolved on terms satisfactory to both parties, the parties may submit the dispute to binding or non-binding mediation. The mediation shall be conducted in any manner and by any person or mediation association mutually acceptable to the parties. 2-11.3 Arbitration. Any claims, disputes or controversies between the parties arising out of or relating to the Contract, or the breach thereof, which have not been resolved in accordance with the procedures set forth in Section 9-4.2 above may be decided by binding or non-binding arbitration. The arbitration shall be conducted in any manner and by any person or arbitration association mutually acceptable to the parties.

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2-11.4 Claims Disputes. Any claims of Contractor, as “claims” are defined in California Public Contract Code Section 9204 shall be processed in accordance with that section. Section 9204 provides in relevant part that upon receiving a claim from a contractor, together with reasonable documentation to support the claim, a contracting public entity shall conduct a reasonable review of the claim and, within a period not to exceed 45 days [except as otherwise provided in Section 9204], shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed.

Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, Section 9-4.3 shall apply. If the contractor disputes the public entity’s written response, or if the public entity fails to respond to a claim within the time prescribed, the contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute.

Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed.

Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the contractor sharing the associated costs equally. The public entity and contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to other applicable procedures.
2-13 DRAWINGS AND SPECIFICATIONS (SERVICES REPORT).

Prior to each progress payment, the Contractor shall use their GIS system to deliver a “Services Report” to the City with all services provided including location, district number and species type for the billing period being submitted. Failure to provide a “Services Report” will cause progress payment to be withheld until information is provided to the City.

After completion of the work and before final payment for each year, the Contractor shall deliver to the City a complete “Shapefile.” The final form and detail of the “Service Reports and Shapefile” are subject to the acceptance of the City.
2-14 MARKING REMOVAL. All markings placed by the Contractor, City, and Underground Service Alert (USA) during construction shall be removed at the completion of the work. These markings shall include, but not limited to, paint, stakes, and metal tags.

All cost associated with removal of markings shall be included in the bid prices for the applicable bid items. Failure of the Contractor to remove these markings shall be cause for the City to do the work and withhold the costs from the Contractor’s final payment.

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SECTION 3 – CONTROL OF THE WORK
3-5 INSPECTION. Inspection shall be made on a daily basis for areas ready for inspection.

Areas or items that fail inspection or that are not ready for inspection shall be rescheduled by the contractor.

Inspection of the work shall not relieve the contractor of the obligation or lack of to fulfill all conditions and requirements of the contract.
3-6 THE CONTRACTOR’S REPRESENTATIVE. The Contractor shall furnish the City with the name, address and cell/business/home telephone numbers of the person responsible for the maintenance of barricades, traffic control signs, lights and other safety devices. 3-12 WORK SITE MAINTENANCE.
3-12.1 General. The Contractor shall keep the work site clean and free from rubbish and debris.

The Contractor shall abate dust nuisance by cleaning, sweeping and sprinkling with water in keeping with the AQMD and NPDES requirements. Debris, soil or other matter shall not be washed into storm drains, but shall be collected and disposed of in a legal, responsible manner.

The construction area shall be cleaned with a power sweeper at the end of every workday and when deemed necessary by the City.

The Contractor shall maintain drainage within and through the work areas. Earth dams will not be permitted in paved areas. Use temporary sandbags to control the site perimeter. At the completion of the project, sandbags shall become the property of the City of Gardena and shall be remain in place.

The Contractor shall not spill on haul routes. Any such spillage shall be removed immediately, and the area cleaned.

Stockpiling of construction materials or debris on City right-of-way shall be in accordance with the NPDES permit and shall be approved by the inspector. At the completion of work, the Contractor shall thoroughly clean all work areas.
3-12.2 Air Pollution and Surface Maintenance Control. The Contractor shall obtain a construction water meter from Golden State Water including required deposit and fees. The Contractor shall pay for the water used, at the current water rates. All arrangements for construction water shall be made by contractor with Golden State Water at the Contractor’s expense.
3-12.4. Storage of Equipment and Material.
3-12.4.1 General. All costs associated with the disposal of all excavated or demolition materials, including any gate fees, shall be paid by the Contractor. These costs shall be included in the bid price for the applicable bid items.

Prior to any excavated or demolition material being removed from the construction site, the Contractor shall notify the City as to the hauling route and destination for disposal. If the location for disposal is other than a county landfill then the Contractor shall provide the City with written permission and release of liability for the City from the owner of the property where the material will be deposited.

The City has an exclusive agreement with Waste Resources, Inc. and no other firm may provide bulk trash bins in the event the work requires this service. 3-12.4.2 Storage in Public Streets. Construction equipment shall not be stored at the GP-8
construction site, any public street or publicly owned facilities without approval of the City.

Contractor shall store equipment at a contractor’s rental yard.

All excavated material that is to be hauled to and disposed of at a County landfill site by the Contractor is subject to a County gate fee based on tonnage. 3-12.5.4 Protection and Restoration of Existing Improvements. Any facilities, structures, water lines, landscaping, surfaces, signs, pavement markings, painted curbs, house numbers, etc., which are damaged during construction shall be restored to the satisfaction of the City.

Damaged water lines shall be repaired immediately at no additional cost to the city.

Protect and preserve all existing pavements and facilities, both within and outside the construction limits, that are not part of the proposed improvements. If the contractor is permitted by the City to use a construction staging area outside the project limits, the contractor shall be responsible for maintaining and restoring it to its original condition or better. The contractor shall repair or replace any damaged areas to the satisfaction of the City.

Any damage to existing concrete improvements shall be removed and replaced from joint to joint, or as directed by the City. Concrete patching will not be permitted. 3-12.5.5 Access to Private Property. The Contractor shall be aware that business and residential access must be maintained at all times. The Contractor shall schedule operations to minimize interference with access to private property.

The main access way to any business or home shall not be completely blocked for more than one four-hour period a day; blockage shall be limited to one twenty-four (24) hour period when concrete is poured.

Temporary access ways shall be provided from the street to the main access way of all businesses and homes by use of traffic rated steel plates or any other method approved by the city.

Payment for this item shall be included in the applicable contract work item. 3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.
3-13.3 Warranty. In addition to the guarantees as required in Section 1-7.2 and 3-13.3 of the Standard Specifications, the Faithful Performance Bond shall remain in full force and effect for a period of one-year after acceptance of the work by the Agency to insure that defects which may appear within said period, will be repaired, replaced, or corrected by the Contractor, at his own cost and expense, to the satisfaction of the City within thirty (30) days after written notice thereof by the Agency.

SECTION 4 – CONTROL OF MATERIAL
4-1 GENERAL.
4-1.1 Warranty of Title. No materials, supplies or equipment for the work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale contract or other agreement by which an interest therein or any part thereof is retained by the seller or supplier.

The Contractor warrants clear and good title to all materials, supplies and equipment installed and incorporated in the work, and agrees upon completion of all work to deliver the premises, together with all improvements and appurtenances constructed or placed thereon by him to the Agency GP-9
free from any claims, liens, encumbrances or charges, and further agrees that neither he nor any person, firm or corporation furnishing any material or labor for work covered by the Contract shall have any right to a lien upon the premises or any improvement or appurtenance thereon; provided, that this shall not preclude the Contractor from installing metering devices or other equipment of utility companies the title of which is commonly retained by the utility company. Nothing contained in this section shall defeat or impair the right of such persons furnishing materials or labor under any bond given by the Contractor for their protection, or any right under any law permitting such persons to look to funds due the Contractor, which are in the hands of the Agency.

The provisions of this section shall be inserted in all subcontractor’s and material contracts, and notice of its provisions shall be given to all persons furnishing materials for the work when no formal contract is entered into regarding such materials.SECTION 5 – LEGAL RELATIONS AND

RESPONSIBLITIES
5-3 LABOR.
5-3.3 Payroll Records. The Contractor will be required to submit weekly-certified payrolls for the project. The Contractor shall also submit payrolls for all subcontractors. These payrolls shall be submitted to the Engineer on a weekly basis. The Contractor shall also maintain separate records for three years after the project is completed. In the event a legal request is made for a redacted copy of these payroll records, the Contractor shall provide same within three working days of receipt of this demand.

Submitting certified payrolls to other agencies (Union, Prime Contractor, Labor Compliance Program, and Department of Industrial Relations) does not fulfill the requirement to submit certified payroll records to the City.
5-4 INSURANCE. In lieu of Section 5-4 of the Standard Specifications, refer to the City Contract Documents Section, CD-10, for detail requirements. 5-5 ANTITRUST CLAIMS. By entry into this Contract, Contractor hereby acknowledges the terms of Section 7103.5 of the Public Contract Code and hereby offers and agrees to assign to the Agency all rights, title and interest in all causes of action it may have outlined above. 5-7 SAFETY.
5-7.4 Hazardous Substances. As required by Public Contract Code Section 7104, if this Contract involves digging trenches or other excavations that extend deeper than four (4) feet below the surface, Contractor shall promptly, and prior to disturbance of any conditions, notify the Agency of: (1) any material discovered in excavation that Contractor believes to be a hazardous waste that is required to be removed to a Class I, Class II or Class III disposal site; (2) subsurface or latent physical conditions at the site differing from those indicated by the Agency; and (3) unknown physical conditions of an unusual nature at the site, significantly different from those ordinarily encountered in such contract work. Upon notification, the Agency shall promptly investigate the conditions to determine whether a change order is appropriate. In the event of a dispute, Contractor shall not be excused from any scheduled completion date and shall proceed with all work to be performed under the Contract, but shall retain all rights provided by the Contract and by law for making protests and resolving the dispute. 5-7.4.1 Edison Energized Conductors. Contractor hereby promises and agrees that in the performance of the work specified in this Contract, it will employ and utilize only qualified persons, as hereinafter defined, to work in proximity to Edison’s secondary, primary and transmission facilities. The term “qualified person” is defined in Title 8, California Administrative Code, Section 2700, as follows:

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“Qualified Person: A person who by reason of experience or instruction is familiar with the operation to be performed and the hazards involved.”
Contractor further promises and agrees that the provisions of this section shall be and are binding upon any subcontractor or subcontractors that may be retained by it, and that Contractor shall take such steps as are necessary to assure compliance by said subcontractor or subcontractors with the requirements of this section. 5-7.4.2 Emergency Provisions. Unusual conditions may arise on the work which will require that immediate and unusual provision be made to protect the public from danger or loss or damage to life and property, due directly or indirectly to the prosecution of the work, and it is part of the service required of the Contractor to make such provisions and to furnish such protection.

Whenever, in the opinion of the Agency, an emergency exists of which the Agency is aware and against which the Contractor has not taken sufficient precaution for the safety of the public or the protection of utilities or of adjacent structures or property which may be injured by the progress of construction; and whenever, in the opinion of the Agency, immediate action shall be considered necessary in order to protect public or private personnel or property interests, or prevent likely loss of human life or damage on account of the operations under the Contract, then in that event, the Agency may provide suitable protection to said interests by causing such work to be done and material to be furnished, as in the opinion of the Agency may seem reasonable and necessary, all at the expense of the Contractor.

SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK
6-1.1 Maintenance Schedule. The Contractor’s proposed construction schedule shall be submitted to the City within fourteen (14) calendar days after the date of the contract execution.

The time of completion as specified in Section 6-3, shall commence on the date of the “Notice to Proceed.”
The City will review the schedule and may require the Contractor to modify the schedule to conform to the requirements of the Contract Documents. If work falls behind the approved schedule, the Contractor shall be prohibited from starting additional work until the Contractor has exerted extra effort to meet the original schedule and has demonstrated that the ability to maintain the approved schedule in the future. Such stoppages of work shall in no way relieve the Contractor from the overall time of completion requirement, nor shall it be construed as the basis for payment of extra work because additional personnel and equipment were required on the job.

The Contractor shall include in his bid all costs to perform the work under this contract on a weekly basis. The Contractor shall begin and complete work each week prior to starting work in subsequent stages unless previous permission is obtained from the City. The contractor shall stage the work to allow parking on the next adjacent streets. Restricting parking on multiple adjoining streets shall require approval of the City.
6-1.2 Commencement of the Work. City may establish a Notice to Proceed (NTP) date no later than thirty (30) calendar days after the date of the contract execution. Prior to issuing the Notice to Proceed, the City will schedule a preconstruction meeting with the Contractor to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods and clarify inspection procedures.

No work shall begin until a “Notice to Proceed” has been issued, a preconstruction meeting has been conducted, and a schedule of the work has been approved by the City. The Contractor shall GP-11
submit a construction schedule to the City for approval a minimum of five (5) working days prior to commencing any work. Schedule may be bar chart of Critical Path Method, CPM, style.

The names, addresses and telephone numbers of the Contractor and subcontractors, or their representatives, shall be filed with the Public Works Superintendent and the County Sheriff’s Department or the City Police Department prior to beginning work.

The Contractor shall also notify the City of Gardena and the owners of all utilities and substructures within the Project area not less than 48 hours prior to starting construction. The following utility companies list of names and telephone numbers is intended for the convenience of the contractor and is not guaranteed to be complete or correct:

COMPANY CONTACT TELEPHONE NO.

Southern California Edison Manuel Vargas, Jr. 310.783.9389 Southern California Gas Melissa Fukunaga: Tech Services Planning: Attn - Lead Planner
213.231.7281
AT&T Marco A. Perez 626.491.5503
Raymond Dover 310.515.4257
Gardena Police Dispatch 310.3237911
L.A. County Fire Dept. 310.323.7911
Time Warner Communications Arturo Fernandez 310.750.9099 Crown Castle Hector Aguilera 951.454.5111
Waste Resources of Gardena Lorena Rodriguez 310.366.7600 Golden State Water Co. Justin Doronio 310.436.6950 x111 Joseph Salcido 310.660.0320 x101
L.A. County Flood Control Daryll Chenoweth 626.458.3129 L.A. Sanitation District Jon Ganz 562.908.4288
Metropolitan Water District Civil Eng. Substructures Section 213.217.7059 Chevron Pipeline Dave Zerler 310.669.4014
Underground Service Alert 800.422.4133
6-1.3 Working Day. The Contractor’s working hours shall be limited to the hours between 8:00 A.M. and 4:00 P.M., Monday through Friday except holidays. Deviation from normal working hours will not be allowed unless written permission has been duly obtained beforehand from the office of the Public Works. The Contractor shall provide adequate light for proper prosecution of the work, for the safety of the workmen and the public, and for proper inspection.

If the Contractor works beyond the allowed working hours without prior written approval from the City, the Contractor may be charged Five Hundred ($500) for each occurrence as required by the City. The amount will be deducted from a progress payment or bond.

Contractor hereby acknowledges and shall be required to comply with the provisions of California Labor Code Section 1810 et seq. According to those sections, eight (8) hours of labor shall constitute a legal day’s work. Contractor shall pay to the Agency a penalty of Twenty-Five Dollars ($25.00) for each worker employed in the execution of this Contract by Contractor, or by any Subcontractor, for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any calendar day or forty (40) hours in anyone (1) calendar week, except when payment for overtime is made at not less than one and one-half (1-1/2) times the GP-12
basic rate for that worker.

In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead and travel time. The service fees will be deducted from any amounts due to the Contractor.
6-1.4 Notice and Service Thereof. Any notice required or given by one party to the other under the contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatever unless served in the following manner:

Notice shall be given to the Agency by personal delivery thereof to the City of Gardena or by depositing the same in the United States mail enclosed in a sealed envelope, registered and with postage prepaid, addressed to:

Public Works Department
City of Gardena
1717 W. 162nd Street
Gardena, CA 90247-3778
Notice shall be given to the Contractor by personal delivery thereof to said Contractor or to his authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope addressed to said Contractor at the address established for the conduct of the work under this Contract, postage prepaid and registered.

Notice shall be given to the Surety, or any other person, by personal delivery to said Surety or other person, or by depositing the same in the United States Mail, enclosed in a sealed envelope addressed to such Surety or persons at the address of said Surety or persons last communicated to the party giving the notice, postage prepaid and registered.

Notification of Property Owners and Tenants - The Contractor shall notify each property owner and/or tenant in the project area in writing five (5) working days prior to the start of construction.

If pedestrian or vehicular access to private property is to be blocked, the Contractor shall again notify each property owner and/or tenant in writing five (5) working days prior to construction activities. The Contractor shall provide additional notices when a lapse time occurs during each phase/segment work.

The written notice shall be submitted to the City for approval prior to being delivered. 6-2 PROSECUTION OF THE WORK.
6-2.1 Contractor’s Responsibility for Work. Until the formal acceptance of the work by the Agency, the Contractor shall have the charge and care thereof and shall, subject to the insurance protection furnished in accordance with the Section 1-7.6 and 5-4 hereof, bear the risk of accident, loss or damage to any part thereof by action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore and otherwise correct damages to any portion of the work occasioned by any of the above causes before its acceptance.

In case of suspension of work from any cause whatsoever, the Contractor shall be responsible for all materials and the proper temporary storage thereof.

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6-3 TIME OF COMPLETION.
6-3.1 General. The contract time shall begin per the City’s written notification. The Contract is for a period of four years (48 months) of tree trimming maintenance services to trim the trees in the designated areas. An annual inflation factor rate of up to 5% based upon the United States Department of Labor, Bureau of Labor Statistics, Consumer Price Index (CPI) may be applied ONLY to the Optional Services if pre-approved by the Director or Public Works.

Work must be completed within the working days specified for the project. In addition, the Contractor shall notify the City 24 hours in advance of the actual commencement of work.

No work shall be undertaken during the City’s holiday closures. It is the Contractor’s responsibility to determine the City’s closure dates.
6-9 LIQUIDATED DAMAGES. An invoice will be submitted at the end of each month for completed work in that month. Incomplete work, work not performed, areas not completed within the applicable time frame or areas not in compliance with the standards and requirements set forth in these Special provisions will be deducted from the monthly invoice and may be subject to liquidated damages. The City will inspect on an as needed basis. Items not completed will be documented on a Deficiency/Action document that is required to be corrected on or before the next scheduled service day. Items that appear repetitively on the Deficiency/Action form may be subject to liquidated damages. The Contractor will have ten (10) calendar days to complete all items on the Deficiency/Action form. All items not completed within ten (10) days will be subjected to liquidated damages in which the Contractor shall pay to the City or to be withheld from the Contractor’s progress payments, the daily sum of one thousand dollars ($1000).

The intent of this section is to emphasize to the Contractor the importance of prosecuting the work in an orderly preplanned continuous sequence to minimize inconvenience to residents, businesses, vehicular and pedestrian traffic, and to the public as a result of construction operations.

SECTION 7 – MEASUREMENT AND PAYMENT
7-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK.
7-1.2 Method of Measure. The quantities shown on the Bid Schedule are approximate only. The Contractor will be paid for the actual quantities of work based on approved field measurements as provided for in these Specifications. The City reserves the right to increase or decrease the amount of any item or portion of work to be performed or materials furnished, or to delete any item, in accordance with the Specifications. Additional bid item work shall be completed within the total working days in these specifications. Additional working days maybe allowed with the approval of the City.
7-3 PAYMENT.
7-3.2 Partial and Final Payment. The closure date for periodic progress payments will be the twenty-fifth day of each month. Authorization to pay is commonly received on the tenth day of the following month. However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents.

In addition to the provisions outlined in Section 5-3.3 Payroll Records, the City will withhold progress payments or final payment for failure to submit weekly-certified payrolls. 7-3.3 Delivered Materials. The City will NOT honor or make any progress payments for materials ordered and delivered to the job site by the Contractor unless prior approval is obtained from the City.

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7-4 PAYMENT FOR EXTRA WORK.
7-4.3 EXTRA WORK. Extra Work is defined as any additional services not identified in the bid schedule, optional services, or specifications. When work is performed on a "time and materials" basis, the following percentages shall be added to the Contractor's cost and shall constitute the markup for all overhead and profits:
1) Labor ...................................................................... 20 2) Materials ..................................................................15 3) Equipment Rental..................................................... 15 4) Other Items and Expenditures.................................. 15 To the sum of the costs and markups provided for in this section, 1 percent shall be added as compensation for bonding.

When all or any part of the extra work is performed by a Subcontractor, the markup established above shall be applied to the Subcontractor's actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

END OF GENERAL PROVISIONS
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TECHNICAL PROVISIONS

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
PREFACE: All work and materials shall conform to the "Standard Specification for Public Works Construction", 2024 edition, except as modified by the contract and these Technical Provisions.

Incidental Work - All work and materials required by the plans and specifications, and not specifically listed in the bid schedule items of work, shall be considered incidental and no additional payment shall be made therefore. Incidental items shall include, but are not limited to, mobilization, implementation of the applicable SWPPP or Best Management Practices for the protection of storm drain structures, adjusting utility access covers to grade, saw cutting, excavation and disposal of materials, survey, traffic control and coordination of utilities.

PART 3 – CONSTRUCTION METHODS
SECTION 300 – EARTHWORK
300-1 CLEARING AND GRUBBING.
300-1.2 Root Pruning and Tree Trimming. Tree trimming and root pruning shall be performed as specified in the Special Provisions.
300-1.2.1 General. All trees in the City’s right-of-ways, city facilities and public open space are included in this contract. Location of the trees may be curbside, within a public park, in public open space or a city facility. Some trees may have limited access for equipment and clean up. All trimming performed in right-of-ways, in City parks, or open space shall be invoiced at unit prices per the bid schedule. For non-exclusive or emergency/call out shall be invoiced at the unit prices per the Optional Services’ bid schedule with prior written approval by the City. Optional Services are reserved for any additional work not covered in the base scope of work/bid schedule. 300-1.2.2 Protection of Work. The contractor shall continuously maintain adequate protection of all work from damage, and the City will not be held responsible for the care or protection of any material, equipment, or work, unless expressly provided for in the contract documents. 300-1.2.3 Safety Standards. Tree maintenance shall only be performed by qualified tree workers, who through related training, or on the job experience, or both, are familiar with the practices and hazards of arboriculture, and the equipment used in such operations. Safety standards will be followed according to guidelines listed in the American Standards Institute publication Z133.1 and as determined by the City. Operations shall comply with applicable Occupational Safety and Health Administration (OSHA) standards as well as state and local regulations. Prior to the beginning of contracted operations, the Contractor will furnish the City a current list indicating the equipment to be used for the project. All equipment shall be in a safe and working condition. Contractor shall have current OSHA Aerial Tower inspection certificates provided for all aerial equipment to be used on the job. All Certificates must be submitted with the bid. Current SB 198 Safety and Procedure manuals must be present at all times in contractor’s vehicles during the course of the contract.

Copies of manuals shall be presented to the City at the pre-job meeting.

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300-1.2.4 Pruning Standards. Pruning standards will generally conform to the most recent editions of Tree Pruning Guidelines (International Society Of Arboriculture, 1995) and the guidelines listed in the American National Standard Institute publication ANSI-A300 (Part 1) 2008, the National Arborist Association. The purpose of the specifications is to preserve tree health and structure.

Pruning tools use in making pruning cuts shall be kept adequately sharpened to result in final cuts with a smooth surface and firmly attached remaining adjacent bark. A thinning cut should be the preferred type of cut to make. Heading cuts should rarely be used on mature trees. Tree branches should be removed in such a manner so as not to cause damage to other parts of the tree or to other plants or property. When necessary, ropes or other equipment should be used to lower large branches or portions of branches to the ground. All pruning of trees shall include hazard reduction; maintenance pruning is required and is included in the ‘Full Trim’ unit price. ‘Full Trims’ shall include all crown cleaning, crown thinning, crown raising, crown reduction traffic/vista pruning, and crown restoration that may be necessary for the individual safety and health conditions of each tree A mixed forest of old and young trees exists in the City of Gardena. Pruning standards must endeavor to balance health, function, preservation and beauty with the structural integrity necessary for safety. Trees not conforming to the guidelines due to unique characteristics, location, function, age, condition, and objective of the pruning must be considered prior to significant modifications.

Modifications for street clearance, driveways and building shall be discussed and approved by the City.
300-1.2.5 Staging Area. It shall be the Contractor’s responsibility to locate any storage sites for equipment needed and such sites either located on public or private property must be approved in advance by the City. When storage sites are to be located upon private property, the contractor shall be required to submit to the City, written approval from the record owner authorizing the use of the property by the contractor.
300-1.2.6 Work Schedule. A schedule will be implemented through monthly work orders from the Superintendent. Work orders shall consist of Unit price trimming and removals as determined by the City. This schedule will be modified, as necessary during the course of the contract, based on the City’s trimming needs.
300-1.2.7 Site Cleanup. Cleanup of any debris resulting from any tree pruning or removal operations shall be promptly and properly accomplished. The work area shall be kept safe at all times until all operations are completed. Under no circumstances shall the accumulation of debris be allowed in such a manner as to result in a hazard to the public. All debris from tree operations shall be cleaned up each day before the work crew leaves the site unless permission is given by City Representative to do otherwise. All lawn areas, parkways, street and sidewalk shall be raked and/or blown clean, and all branches or other debris shall be removed from the site. All areas are to be left in a condition equal to or better than that which existed prior to the commencement of tree pruning or tree removal operations.

Debris, trimmings, branches and wood shall be removed from the worksite by the Contractor and disposed of and shall follow as closely as possible to the trimming or removal operation. At all times prior to vacating the work site, the contractor shall clean up and remove trimmings and debris. All areas shall be left clean and free of debris at the close of each day’s operation. Work shall not start before 7 am or continue past 6 pm.

Under no circumstances will any debris be permitted to enter the storm drain system.

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300-1.2.8 Disposal of Green Waste. The Contractor shall comply with Assembly Bill AB 939. The Contractor shall employ a chipper to grind as much of the tree trimming debris which has been generated from the tree trimming/removal operations as possible. Tree trimming debris shall not be disposed of as refuse. All tree trimming debris shall be recycled at a green waste facility or spread as mulch. A report that quantifies the amount of green waste diverted shall be submitted each month to the City. The monthly Green Waste Recycling report is included in the proposal amount. Wood chips can only be dumped and spread on public land within the city limits on request from the city.

All chips requested to be recycled on public land are required to be spread the same day and cannot exceed 5-inches in depth. Form of reporting and/or reporting forms must be approved by the Public Works Director or his representative prior to commencement of the contract. 300-1.2.9 Climbing Techniques. Climbing and pruning practices should not result in injury to the trees. Injury from the pruning cut shall be minimized by use of the proper method, location and angle of the pruning cut.

Climbing spurs shall not be used for tree trimming, but may be used during aerial rescue or when removing the same tree. Rope burns to thin barked tree shall be avoided by use of a block or leather sleeve between the crotch.
300-1.2.10 Certified Arborist/Certified Tree Worker. The Contractor shall ensure that a certified arborist, as accredited by the International Society of Arboriculture oversees the tree work according to these specifications.

The Contractor shall ensure that any tree crew will have at least one certified tree worker, as accredited by the International Society of Arboriculture to perform the tree trimming work to the contract standards.
300-1.2.11 Competing Plant Material. Competing plant material or plant material clinging or attached to the tree trunk or branches in the canopy such as ivy, volunteer trees or woody shrubs shall be removed to provide an 18-inch clear area around the trunk and buttress. The Contractor is responsible for minimizing harm to the trunk and branches during this operation. All competing plant material shall be removed unless directed otherwise by the City representative. 300-1.2.12 Emergency Work. Emergency tree trimming or other optional service removal operations will be determined by the City as the hazardous conditions are identified. All emergency work will require initial response within one hour of notification. Notification to an emergency phone will be considered proper notification. The Contractor shall have the capability to receive and respond immediately to a call of an emergency nature during normal working hours and during hours outside of normal working hours. Calls of an emergency nature received by the City shall be referred to the Contractor for immediate disposition. The Contractor shall have the duty to respond to the emergency jobsite within two (2) hours from time of the initial response.

The Contractor is required to provide 24-hour emergency phone numbers and names of a minimum of two (2) contact individuals at the Pre-job meeting. Should the phone number or contact person change during the course of the contract, those updates must be provided to the City. The Contractor’s name and telephone number will also be listed with the Police Department.

Upon arriving at any emergency situation, it shall be the responsibility of the Contractor to eliminate all unsafe conditions that would adversely affect the health, safety or welfare of the public. The Contractor shall be required to provide all traffic control required during the emergency operation.

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Should the work involve any high voltage lines, the Contractor shall be required to notify the responsible utility company.

Emergency work shall be invoiced at the contract unit price as defined in the optional services and each unit prices shall include equipment, labor, tools and materials to complete the work and clear and/or secure the site from danger to the public. During rain events, on streets where high traffic is an issue, or during a time when further work will be disruptive to an event or the community, only that which is necessary to provide safety for the public and emergency workers is required and authorized. Work to complete an emergency tree issue after the first response will be billed at the established unit price for trimming or removals. All work that is necessary to complete for the tree trimming or removal following the initial emergency response is required to be completed within 5 working days of the emergency notification.

Failure to respond within two (2) hours of attempt to contact may result in a $500 penalty per incident and may be grounds for termination. Failure to respond to an emergency at any level will subject the Contractor to any primary or secondary costs arising from said emergencies. 300-1.2.13 Full Trim Specifications. Full trim includes all hazard reduction and maintenance pruning as is necessary to establish safety, improve health and structure of the tree as required by the contract pruning standards and as directed by the City Forester. All pruning types listed below are included in the bid price.

Crown Cleaning
• Removal of all diseased, broken, crowded, crossing, weakly attached, low vigor branches and water sprouts and dead wood to a minimum size of 1.5 inches in diameter throughout the tree’s crown.
• Provide uniform distribution of branches and foliage throughout the crown. A general rule is to maintain 50 % of the foliage on branches arising from the lower two-thirds of the tree. • Remove stubs, cutting outside the collar or wound wood tissue that has formed around the branch.
• Reduce end weight on heavy, horizontal branches by removing small diameter branches near the ends of the scaffolds or to an appropriate vertical branch (one-third the diameter of the branch being removed) to provide clearance over streets, roofs, sidewalks, parking lots, structures and pedestrian areas.
• Young trees are pruned to enhance the development of strong structure that is consistent with the normal character of the species.
• Excurrent trees are pruned to maintain a strong central leader with good spacing of radial scaffold branches.
• Decurrent trees are pruned to develop sturdy, tapered trunks with well-spaced lateral scaffold branches proportional in size.
• Competing leaders are reduced or removed.
• “Lion-tailing” or removing all interior lateral branches is not permitted.

Crown Thinning
• Selective removal of branches to reduce weight on heavy branches while retaining the tree’s natural shape. Normal thinning should not exceed 25% of the density unless necessary for safety.

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Crown Raising
• Removal of low branches to provide clearance for buildings, vehicles, pedestrians and signage, as necessary or as directed by the City. Raising canopies is intended to provide 14 feet clearance over the street, 8 feet over pedestrian areas and is intended to balance the tree’s canopy uniformly. The purpose of these specifications are for safety, but are intended to preserve the beauty, structural integrity, and functional value of the trees recognizing that trees are individuals with different form and structure that may not always fit the guidelines.

Crown Reduction
• Thinning cuts to reduce the size of the crown when a tree is too large for the location and can include removal of large limbs or leaders to an appropriate lateral one-third the diameter of the branch being removed and is commonly referred to as drop- crotch pruning, as necessary or as directed by the City.

Crown Restoration
• Pruning of damaged or unbalanced trees to select and reduce the number of water sprouts for the purpose of improving the safety and appearance of the tree, as necessary or as directed by the City.
300-1.2.14 Canopy Raising Specifications. Canopy raising includes all safety trimming necessary on branches within 14 feet above grade. The purpose of these specifications is for safety, but are intended to preserve the beauty, structural integrity, and functional value of the trees recognizing that trees are individuals with different form and structure that may not always fit the guidelines. 300-1.2.15 Palm Trimming Specifications. Palm trimming includes all trimming necessary to provide pedestrian and vehicle safety. Palms will be trimmed in accordance with the general specifications, but must consider the type of palm to determine the number of fronds to remove beyond those that are dead or discolored. To keep palms healthy, only dead, or yellowing fronds are removed. Safety, appearance, and symmetry of the palm may require increased amounts of trimming as the City may direct. As with all trees that are not being removed, climbing gaffs or spurs are not allowed (Phoenix canariensis palm requires separate specifications with additional requirements).
• Remove all dead fronds, the entire length of the trunk including removal of the petiole and sheath. Trim as close to the trunk as possible without damage to the live trunk tissue. • Remove all seed stalks and fruit as close to the base or point of origin as possible. • Remove fronds that are deteriorating and yellow only within the established trimming zone. • Yellow or deteriorating fronds within the remaining canopy are not to be removed unless directed to be remove by the City.
• Angle of the remaining fronds shall be no less than 45 degrees, preferably more, unless directed by the City.
• Palm peeling is included and shall be performed without damage to the living trunk tissue. • Palm fronds that are not peeled or skinned normally shall be cut with a clean and blunt cut as close to the trunk as possible without cutting the attached circular fibers. The finished cut can be flat, or arrow shaped but not diagonal.
• Petioles/sheaths on palms that normally are retained and trimmed to shape are required to be retained and shaped in a consistent manner or as directed by the City.

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• Palms, in some cases, will be trimmed to match an existing trimming style that retains a portion of the petiole and sheath.
• All weeds or unwanted plants growing on the trunk of a palm shall be removed. • Palm seedlings within a 3-feet radius at the time of trimming shall be removed unless directed to protect
• Palms that have damage, spike marks, decay and/or deterioration shall be reported to the City immediately.
300-1.2.16 Tree Removals. All tree removals shall be performed in a manner that protects persons, property, utility wires and plant material in the landscapes below. Damage that is avoidable shall be the contractor’s responsibility to repair to the satisfaction of the City. • The tree removal shall not damage the surrounding area including other trees, landscapes, property, animals, pets, birds, persons, structures, irrigations systems, lighting or utility wires.
• All trees except those trees in parkland or an area where the tree can be felled without damage to surrounding area with approval from the city, shall be removed in pieces by lowering limbs and trunk sections with ropes
• Trees shall not be notch cut and felled. Any exception including those in Parklands shall be approved by the City.
• Extreme care must be taken to prevent unsafe working conditions and/or hazardous conditions.
• All required traffic control including flag men with proper signs and communication devices shall be employed and at no time shall a tree block the street. • Stump removal is included in the unit price
300-1.2.17 Canary Island Palm Removals. All Canary Island palm tree removals shall be performed in a manner that protects persons, property, utility wires and plant material in the landscapes below. Damage that is avoidable shall be the contractor’s responsibility to repair to the satisfaction of the City.
• The tree removal shall not damage the surrounding area including other trees, landscapes, property, animals, pets, birds, persons, structures, irrigations systems, lighting or utility wires.
• Removals shall not be performed on wet or excessively windy days. • All trees except those trees in parkland or an area where the tree can be felled without damage to surrounding area with approval from the city, shall be removed in pieces by lowering limbs and trunk sections with ropes
• Trees shall not be notch cut and felled. Any exception including those in Parklands shall be approved by the City.
• Extreme care must be taken to prevent unsafe working conditions and/or hazardous conditions.
• All required traffic control including flag men with proper signs and communication devices shall be employed and at no time shall a tree block the street. • Palms identified for removal due to disease shall protect the surrounding area from spread of saw dust with the use of plastic sheeting. All debris from the removal shall be removed from the site and delivered to a landfill. No grindings or mulch from the removal can be used in a re-cycle program or dumped for mulch within the City boundaries. • Stump removal is included in the unit price.

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300-1.2.18 Brush Removal and Chipping. All chipping and grinding shall be conducted in a safe manner to minimize debris flying out of the truck or disruption to the community. At no time shall the exhaust be directed at the plant material. Any damage from heated exhaust damaging plants is the contractor’s responsibility to repair to the satisfaction of the City. 300-1.2.19 Stump Grinding. Stump removal when a tree is being removed is included.

Stumps that exist and are not part of a present removal shall be invoiced per optional services’ item.
• Tree stumps shall be ground completely to 18-inches below soil surface unless utilities or the site conditions prevent this depth.
• All surface roots within an 8 feet square circumference of the stump shall be removed by grinding unless the site conditions prevent this or excessive damage that is unacceptable will occur.
• All excavations as a result of this process shall be backfilled with native soil or its equivalent to establish a level grade with the surrounding soil, compacted and fine graded. • Tree stumps in an open space area shall be filled native soil and the grindings spread on site unless a safety issue prohibits this.
• All grinding of stumps resulting from tree removals shall be completed within 48-hours.

Unless stump grinding follows immediately, the stump will be left in a safe condition with appropriate cones, barricades and caution tape.
• It is the contractor’s responsibility to contact Dig Alert to confirm the location of any utilities in the immediate area around the tree.
• The contractor is responsible to repair any damage resulting from the stump grinding unless prior written approval is received to damage the surrounding area due to the process of grinding.
300-1.2.20 Personnel. The City reserves the right to require a change in personnel if a conflict or inability to perform to the City’s standards occurs. Additionally, no change in personnel assigned to the City is allowed without prior approval from the City.

SECTION 402 – UTILITIES
402-2 PROTECTION. The Contractor shall provide coordination with all utility companies involved and shall provide protection from damage to their facilities. The Contractor shall be responsible for repair or replacement to said facilities made necessary by its failure to provide required protection.

The Contractor shall be solely responsible to check all utility record maps, books, and/or other data in the possession of the CITY, other agencies, and/or all utility companies, and no allowance shall be made for any failure to have done so.

The Contractor shall utilize the services of “Underground Service Alert-Southern California” for utility locating in all public right-of-ways by calling 811 or 1-800-227-2600 at least 48 hours prior to any excavation.

Underground lines that are potentially hazardous such as oil company lines, natural gas mains, and electrical conduits will be carefully located by the owner as provided in the Standard Specifications. The Contractor shall take special precautions in determining the precise location TP-8
and depth of these structures and coordinate work with the utility to ensure that they will not be damaged by its operations.

PART 6 - TEMPORARY TRAFFIC CONTROL
SECTION 600 - ACCESS
600-1 GENERAL.
600-1.1 Public Convenience/Notification and Safety Access. It is the responsibility of the Contractor to confirm the need for notification including “temporary no-parking” before any work is performed with the City. When notification is required, the Contractor shall notify in writing residents of property adjoining the location of the work at least forty-eight hours before the start of work in that Parkland area or on the adjacent street. The Contractor is responsible for posting “temporary noparking” signs at least forty-eight (48) hours before using the parking lane for tree trimming purposes. In the case of work requiring the removal of tree(s) which may interfere with the use by the residents or businesses of their driveways, suitable provisions shall be made by the Contractor at such time as the exigencies of work may demand a temporary blocking of said driveways. Efforts shall be made by the Contractor to minimize the duration of said blocking and to notify the residents TP-9
of this need well in advance. Further, the Contractor shall provide access to each residential or commercial establishment each evening.

The contractor shall submit its work schedule and traffic control plans to the City for approval. No closure of any street shall be allowed unless prior permission is obtained from the City. This schedule shall allow residents on the street where tree work is taking place, ample “on street” parking within an 800-foot distance from their homes.

Traffic control shall conform in accordance to the latest editions of the Work Area Traffic Control Handbook, the Caltrans’ Manual of Traffic Control in Construction and Maintenance Zones, and the standards contained in the “Manual of Uniform Traffic Control Devises (MUTCD)” and the stipulations set forth in this article.

Contractors shall maintain one lane of traffic in each direction at all times during construction, especially on heavily traveled arterials and collector streets, and even on cul-de-sac streets, unless otherwise approved by the City. If necessary, and with prior City approval, a combination of flagmen and traffic control devices should be used to allow two-way traffic with only one lane available. No streets or alleys shall be entirely closed without prior City approval.

Portions of this project may be on streets that are heavily used. Any work that affects the flow of traffic or is a distraction to the safe flow of traffic is required to have a Traffic Control Plan approved prior to performing this type of work. Full compensation for the development of a traffic control plan acceptable to the City and the installation of traffic control devices for the duration of the project shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be allowed.

The contractor shall submit traffic control plans and project schedules to City staff. Any changes to the traffic control plans and schedules must be submitted to staff 72 hours prior to the scheduled day the activity is to occur. Traffic control shall adhere to W.A.T.C.H. manual guidelines. The contractor shall notify motorists of impending detours at least forty-eight hours prior to their occurrence, through the use of traffic control devices and postings.

Contractor shall provide and maintain all signs, barricades, flashers, delineators and other necessary facilities for the protection of the motoring public within the limits of the construction area.

The Contractor shall also post proper signs to notify the public regarding detours and conditions of the roadway, all in accordance with the provisions of the Vehicle Code and the current State of California Department of Transportation “Manual of Warning Signs, Lights, and Devices for Use in Performance of Work upon Highways.”
Proper delineation of the travel way. If the traffic cones or portable delineators are damaged, or are not in an upright position, from any cause, said cones or portable delineators shall immediately be replaced or restored to their original location, in an upright position, by the Contractor.

Contractor shall furnish such flagmen as necessary to give adequate warning to traffic or to the public of any dangerous conditions to be encountered. Flagmen, while on duty, are assigned to give warning to the public that the highway is under construction and of any dangerous conditions to be encountered as a result thereof, shall perform their duties and shall be provided with the necessary equipment in accordance with the current “Instructions to Flagmen” of the Department of Transportation. The equipment shall be furnished and kept clean and in good repair by the Contractor, at his expense.

TP-10
Should the Contractor appear to be neglectful or negligent in furnishing warning and protective measures as provided above, the City may direct attention to the existence of a hazard, and the necessary warning and protective measures shall be furnished and installed by the Contractor, at his expense. Should the City point out the inadequacy of warning and protective measures, such action on the part of the City shall not relieve the Contractor from responsibility for public safety or abrogate his obligation to furnish and pay for these devices.

The Contractor shall conduct his operations so as to provide reasonable access to the adjacent properties and have no greater length or quantity of work under construction than he can properly prosecute with a minimum of inconvenience to the public and other contractors engaged on adjacent or related work.

When entering or leaving roadways carrying public traffic, the Contractor’s equipment, whether empty or loaded, shall in all cases yield to public traffic. Spillage resulting from hauling operations along or across any public traveled way shall be removed immediately by the Contractor at his expense.
600-1.2 Street Closures, Detours, and Barricades. The Contractor shall not close any street within the City of Gardena without first obtaining the approval of the City. Barricading, traffic control and detour diagrams in connection with street closures shall be submitted by the contractor as required by the City.

The Contractor shall provide temporary “No Parking” and all other signs which are necessary for the safe and orderly conduct of vehicular traffic as directed by the City and as specified herein.

Contractor shall also provide an approval barricaded area in the parking lane for pedestrian traffic during such time as the parkway is unfit to be used for pedestrian traffic.

At such times as driveways are inaccessible due to the Contractor’s work, they shall be blocked by two (2) Class II barricades or one (1) Class II barricade and two (2) delineators. Driveways that are ramped or planked for temporary access shall be provided with a barricade or delineator at each side. The Contractor shall give 24-hour notice, with City approval, to affected property owners prior to blocking any driveway.

The Contractor shall provide access for refuse collection on the regularly scheduled days. He shall also facilitate or assist in the collection where such work is hampered by his operations.

The Contractor shall provide and maintain Type II barricades along excavation edges parallel to the flow of traffic at a maximum spacing of twenty-five feet. Type II barricades mounted with flashers shall be installed around work areas in parkways. Type II barricades shall have alternating reflective orange and reflective white stripes at an angle of 45 degrees. The strip width shall be in accordance with Table 5-1 “Barricade Characteristics” “Manual of Traffic Controls for Construction and Maintenance Work Zones”.

When one-way access from a side street or alley is permitted, barricades and cones shall be provided at five-foot intervals for a distance of fifty feet on either side of the centerline of the intersecting street, or alley.

Should the Contractor fail to furnish a sufficient number of traffic and/or pedestrian safety devices, the Agency will place such necessary items and the Contractor shall be liable to the Agency for providing such devices in accordance with the following provisions:

TP-11

1. For placing of barricades: $5.00 per barricade for the first day or any part thereof and $2.00 per barricade, per day, for each day thereafter or any part thereof. For flashers: $2.50 per flasher for the first day or any part thereof and $1.00 per flasher, per day, for each day thereafter or any part thereof. For traffic cones:
$1.00 per cone for each day or any part thereof.

2. In the event that the services of the Agency are required between the hours of 5:00 P.M. and 8:00 A.M., during the normal week or at any time on Saturday, Sunday or an Agency holiday, there shall be an additional charge to the above set forth minimums of $188.00 for each service trip required.

Contractor shall relocate, preserve and maintain the visibility of all existing signs within the project limits which affect the flow of traffic, as directed by the City. Any signs which are damaged or found to be missing during the course of construction shall be replaced by the Contractor at his expense as directed by the City. All other signs that interfere with the course of work and are not necessary for the safe flow of traffic will be removed and replaced by the Agency. Traffic control signs include Stop Signs, Speed Limit, Parking Restrictions and other regulatory signs.

CITY OF GARDENA APPARENT BID TABULATION
DEPARTMENT: PUBLIC WORKS
PROJECT: CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
BID OPEN DATE: APRIL 8, 2026 AT 2 PM
Bid Bond #1  #2  #3  #4  #5 

NAME OF

BIDDERS
&

ADDRESS
OF

BIDDERS
North California
Tree Experts, Inc.
2741 Hamner Ave.

Norco, CA 92860
Tiger Tree
Services, Inc
10815 Brockway St
El Monte, CA 91731
United Pacific
Services, Inc.
5529 Leeds St.

South Gate, CA 90280
Integrity Arborist and
Ecoscape Inc.
10000 Indiana Ave,
Ste 206
Riverside, CA 92503
Mariposa
Tree Management Inc.
6232 Santos Diaz St.

Irwindale, CA 91702

APPARENT

TOTAL BID
$499,021.31 $597,828.00 $642,600.00 $648,990.79 $662,453.00 Bid Number #6  #7  #8  #9  #10 

NAME OF

BIDDERS
&

ADDRESS
OF

BIDDERS
North Star
Landcare, Inc.
10831 Downey Ave.

Downey, CA 90241
Rolling Green, Inc.
401 W 4th St
San Bernardino, CA 92401
West Coast
Arborists, Inc.
2200 E Via Burton
Anaheim, CA 92806
Great Scott
Tree Service, Inc.
10761 Court Ave.

Stanton, CA 90680
Four Seasons
Landscaping, Inc.
14937 Delano St.

Van Nuys, CA 91411

APPARENT

TOTAL BID
$668,839.00 $677,005.00 $685,450.00 $735,894.00 $1,025,525.00

TO BE SUBMITTED WITH PROPOSAL
BP-1

BID PROPOSAL (BP)

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
Contractor:

Address:

Phone:

Fax:

License No.:

D.I.R. No.

Email:

To Be Submitted
WITH
Bid Package
SGD Enterprises dba Four Seasons Landscaping 14937 Delano Street, Van Nuys, CA 91411 323-658-1047 323-658-1047 CSLB#: 662720 [email protected] 1000594916

TO BE SUBMITTED WITH PROPOSAL
BP-2

BID PROPOSAL

BID SCHEDULE
The undersigned, having examined the proposed Contract Documents titled:

YEAR ONE TREE TRIMMING TOTAL
YEAR ONE (1) PALM & PINE TREE TRIMMING SUBTOTAL +
YEAR ONE (1) OTHER TREE TRIMMING SUBTOTAL
$

70.00 5,880.00
200.00 1,600.00

70.00 24,920.00

95.00 17,000.00
650.00 28,600.00
150.00 6,300.00
125.00 1,875.00
86,175.00

50.00 70.00

90.00 150.00
400.00
0 7,400.00
34,370.00
47,430.00
41,400.00
30,400.00
0 161,000.00
247,175.00

YEAR TWO TREE TRIMMING TOTAL
YEAR TWO (2) PALM TREE TRIMMING SUBTOTAL +
YEAR TWO (2) OTHER TREE TRIMMING SUBTOTAL
$

70.00 1,680.00
500.00 1,000.00

70.00 2,240.00
175.00 12,250.00
175.00 7,350.00
125.00 1,875.00
26,395.00

50.00 70.00

90.00 150.00
400.00
20,200.00
37,310.00
49,050.00
51,150.00
15,600.00
0 173,310.00
199,705.00

YEAR THREE TREE TRIMMING TOTAL
YEAR THREE (3) PALM TREE TRIMMING SUBTOTAL +
YEAR THREE (3) OTHER TREE TRIMMING SUBTOTAL
$

70.00 560.00

0.00 0.00

70.00 1,260.00

95.00 3,230.00
175.00 7,350.00
125.00 1,875.00
14,275.00

50.00 70.00

90.00 150.00
600.00
0 1,050.00
18,970.00
11,700.00
118,650.00
21,600.00

0.00 171,970.00
185,320.00

ADDITIONAL TREE REMOVAL & TREE PLANTING ALLOWANCE
TOTAL $40,000

GRAND TOTAL TREE TRIMMING

GRAND TOTAL
TREE TRIMMING (YEAR 1+ YEAR 2 + YEAR 3 + YEAR 4)
+ ADDITIONAL TREE REMOVAL ALLOWANCE ($40,000)
$

70.00 400.00

70.00 95.00
650.00
175.00
125.00
4,340.00
1,600.00
6,020.00
8,360.00
28,600.00
7,350.00
1,875.00
58,145.00

50.00 70.00

90.00 150.00
400.00
800.00
7,900.00
27,580.00
40,500.00
66,000.00
79,600.00
73,600.00
295,180.00
353,325.00
1,025,525.00

The City will award the contract based on the Best Value (taking into consideration qualifications, experience, and costs).

Contractor must take that into consideration when submitting the Bid Table.

TO BE SUBMITTED WITH PROPOSAL
BP-7

BID PROPOSAL

ACKNOWLEDGEMENT OF ADDENDA RECEIVED
The Bidder shall acknowledge the receipt of addenda by number and date each addendum received.

Addendum No.

Date
Date
Addendum No.

Addendum No.

If an addendum or addenda have been issued by the City and not noted above as being received by the Bidder, the Bid Proposal may be rejected.

Bidder’s Signature Date
4/6/2026 1 4/3/2026

TO BE SUBMITTED WITH PROPOSAL
BP-8

BIDDER'S DECLARATION
It is understood and agreed that:

The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents.

The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Schedule.

BIDDER'S DECLARATION (Continued)

7. The undersigned bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate, and complete.

Respectfully submitted,
SGD enterprises dba Four Seasons Landscaping
Contractor's Business Name
14937 Delano Stree1
Business Address: Street
Van Nuys
City
CA
State
323-658-1047
Business Phone Number
4/6/2026
Date
91411
Zip
Eytan Darrison
Name
323-658-1047
Vice Presiden1
Title
Residence Phone Number
Eytan Darrison / Vice President
Vice President
Title
CSLB#:662720 C27/D49/C61
Contractor's License No. and Classification
323-658-1047
Business Fax Number
14937 Delano Street
Residence: Street
Van Nuys, CA
City State
91411
Zip
Note: If the bid is made by an individual, it must be signed with the full name of the bidder, whose address must be given: if it is made by a firm, it must be signed in the co- partnership's name by a general partner thereof, who shall also sign his or her own name, and the name and full address of each partner (general and/or limited) must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the separate corporate officer's certification shall be provided .

TO BE SUBMITTED WITH PROPOSAL
BP-9
. --

TO BE SUBMITTED WITH PROPOSAL
BP-10

BID PROPOSAL

NAME OF BIDDER

SIGNATURE OF BIDDER

ADDRESS OF BIDDER

CITY STATE ZIP

ALL SIGNATURES MUST BE WITNESSED BY NOTARY
(attach appropriate jurats)
Eytan Darrison Vice President SGD Enterprises dba Four Seasons Landscaping Eytan Darrison 14937 Delano Street Van Nuys, CA 91411

TO BE SUBMITTED WITH PROPOSAL
BP-11

BID PROPOSAL

DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1777.1; Public Contract Code Section 6109] The undersigned, a duly authorized representative of the contractor, certifies and declares that:

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 _, at
(place of execution),
California .

Signature: Name:

Title: Company:
7th April 26 14937 Delano Street Van Nuys,91411 Eytan Darrison Vice President SGD Enterprises dba Four Seasons Landscaping

TO BE SUBMITTED WITH PROPOSAL
BP-12

BID PROPOSAL

Number of years as a contractor in construction work of this type:

Three projects of this type recently completed:

1. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

2. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

3. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Bidder's Signature
39 City of Beverly HIlls 455 N Rexford Dr, Beverly Hills, CA 90210 James Burnley ongoing Beverly Hills alleyways Alley tree and weed abatement services 310-285-2475 Arcadia Unified School District 150 S. 3rd Ave Arcadia, CA 91006 Melinda Williams 626-506-8585 Landscaping Services for District Sites multiple school campuses ongoing $1,181,700 2,000,000 Orange County Fire Authority
1 Fire Authority Rd. Irvine, CA Scott Hatch 949-308-3426 Tree Removal Services 1 Fire Authority Rd. Irvine, CA 9/1/2023 255,000

TO BE SUBMITTED WITH PROPOSAL
BP-13

BID PROPOSAL

We agree specifically:

1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.

3. To take affirmative steps to hire minority employees within the company.

FIRM

TITLE OF PERSON SIGNING

SIGNATURE
DATE
Please include any additional information available regarding equal opportunity employment programs now in effect within your company:

SGD Enterprises dba Four Season Landscaping Vice President 4/7/2026

TO BE SUBMITTED WITH PROPOSAL
BP-14

BID PROPOSAL

2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Signature: Name:

Title: Company:

Eytan Darrison Vice President SGD Enterprises dba Four Seasons Landscaping

TO BE SUBMITTED WITH PROPOSAL
BP-15

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(Continued)

INSTRUCTIONS FOR CERTIFICATION
By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.

However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

TREE SERVICE PROPOSAL
10761 Court Avenue, Stanton, CA 90680 • Tel 714.826.1750 • Fax 714.826.1753 • www.gstsinc.com Prepared For: City of Gardena
Citywide Tree Trimming Maintenance Services
April 8, 2026
Section 1. COVER LETTER
City of Gardena
Attn: Hong Lee
1717 W. 162nd Street
Gardena, California, 90247
RE: RFP for Citywide Tree Trimming Maintenance Services Dear Mr. Lee,
On behalf of Great Scott Tree Service, Inc. (GSTS), we appreciate the opportunity to submit our proposal for the Citywide Tree Trimming Maintenance Services contract for the City of Gardena.

GSTS understands that the City is seeking a contractor capable of delivering a structured, multi-year tree maintenance program across six districts, arterial streets, and City facilities.

We recognize that this contract requires not only consistent production, but also strict adherence to public works requirements, technical pruning standards, and reporting obligations tied directly to contract performance and payment.

With over 50 years of experience in professional tree maintenance, including more than 35 years supporting municipal clients throughout Southern California, GSTS has extensive experience performing cyclical tree trimming programs, removals, and emergency services within active urban environments. We understand the importance of maintaining safe clearances, preserving tree health, and completing work in compliance with ANSI A300 standards, OSHA regulations, and City specifications.

GSTS is fully prepared to self-perform 100% of the work with qualified personnel, including ISA Certified Arborists and Certified Tree Workers, in accordance with the contract requirements. Our workforce, equipment, and operational structure allow us to efficiently execute district-based rotations while maintaining the flexibility to respond to service requests and emergency conditions.

We understand that the City requires GIS-based service reporting tied to each billing cycle, including detailed documentation of work performed by location, district, and species. GSTS utilizes TrimIT™, our GIS-based platform, to support accurate service tracking, reporting, and invoicing, ensuring compliance with contract requirements and transparency for City staff.

GSTS also recognizes the importance of timely emergency response, including 24-hour availability and rapid mobilization to address hazardous conditions. Our team is equipped and staffed to meet these requirements while maintaining scheduled operations.

Additionally, we understand the need to perform work safely and efficiently within the public right-of-way, including maintaining traffic flow, coordinating with utilities, preserving access to residents and businesses, and providing proper notification and traffic control in accordance with City requirements.

Section 1. COVER LETTER
GSTS confirms that we have reviewed all contract documents and requirements and have incorporated them into our proposal.

Thank you for your consideration. We welcome the opportunity to partner with the City of Gardena and are confident in our ability to deliver safe, compliant, and reliable tree maintenance services.

Should you have any questions or require additional information, please do not hesitate to contact me at (714) 826-1750.

Sincerely,
Scott Griffiths
Scott Griffiths,
President/CEO
Great Scott Tree Service, Inc.
10761 Court Avenue, Stanton, CA 90680

TABLE OF CONTENTS
1 REQUIRED PROPOSAL DOCUMENTS ...............................................................................1 BID PROPOSAL ................................................................................................... 1 BID SCHEDULE................................................................................................... 2 ACKNOWLEDGEMENT OF ADDENDA .......................................................... 7 BIDDERS DECLARATION................................................................................. 8 NON-COLLUSION AFFIDAVIT....................................................................... 10 DECLARATION OF ELIGIBILITY TO CONTRACT...................................... 12 CONSTRUCTION PROJECT REFERENCE..................................................... 13 CERTIFICATE OF NON-DISCRIMINATION.................................................. 14 CERTIFICATION REGARDING DEBARMENT............................................. 15 2 COMPANY INFORMATION.................................................................................................17 VISION................................................................................................................ 17 HISTORY ............................................................................................................ 17 CORPORATE OVERVIEW ............................................................................... 17 LICENSING ........................................................................................................ 17 INSURANCE COVERAGE................................................................................ 17 FINANCIAL STABILITY .................................................................................. 17 3 COMPANY PERSONNEL......................................................................................................18 DEDICATED STAFF.......................................................................................... 18 ORGANIZATION CHART................................................................................. 18 KEY PERSONNEL ............................................................................................. 19 EMPLOYEE TRAINING AND DEVELOPMENT............................................ 23 EMPLOYEE CERTIFICATION......................................................................... 24 TCIA ACCREDITATION................................................................................... 24 CERTIFIED ARBORISTS AND TREE WORKERS......................................... 24 ADDITIONAL CERTIFICATIONS, LICENSES & DIR REGISTRATION .... 25 4 WORK PLAN............................................................................................................................26 PROJECT UNDERSTANDING ......................................................................... 26 CORPORATE CAPACITY................................................................................. 27 DEMONSTRATION OF CAPACITY................................................................ 27 IMPLEMENTATION PLAN .............................................................................. 28 STANDARD WORKFLOW PROCESS............................................................. 30 5 SERVICES OFFERED ............................................................................................................31 GRID PRUNING................................................................................................. 31 MAINTENANCE TREE PRUNING .................................................................. 32 PALM TREE CARE............................................................................................ 32 SERVICE REQUEST PRUNING ....................................................................... 33 LINE CLEARANCE PRUNING......................................................................... 33 SAFETY CLEARANCE PRUNING................................................................... 34 YOUNG TREE CARE ........................................................................................ 34 TREE REMOVAL............................................................................................... 35 TREE PLANTING/WATERING ........................................................................ 36 EMERGENCY RESPONSE................................................................................ 38 ROOT PRUNING/ROOT BARRIER ................................................................. 41 ARBORIST CONSULTING ............................................................................... 41

TABLE OF CONTENTS
6 QUALITY CONTROL.......................................................................................................................... 42 QUALITY ASSURANCE...............................................................................................42 SAFETY ..........................................................................................................................44 CREW SUPERVISION...................................................................................................46 COMMUNICATION.......................................................................................................47 PROGRESS REPORTING..............................................................................................49 PERFORMANCE MONITORING .................................................................................51 RISK MANAGEMENT...................................................................................................53 PRUNING STANDARDS...............................................................................................55 TRAFFIC CONTROL .....................................................................................................56 CUSTOMER SERVICE & PUBLIC INTERFACE........................................................59 7 GPS TREE INVENTORY..................................................................................................................... 61 ONLINE ACCESS ..........................................................................................................61 KEY FEATURES............................................................................................................61 JOB CALENDAR............................................................................................................61 WORK REQUESTS/WORK ORDERS ..........................................................................62 INVOICING/WORK HISTORY.....................................................................................62 DATA COLLECTION ....................................................................................................76 MAPPING .......................................................................................................................76 8 COMPANY FLEET............................................................................................................................... 77 FLEET OVERVIEW .......................................................................................................77 EQUIPMENT LIST.........................................................................................................77 EQUIPMENT BREAKDOWN CONTINGENCY PLAN ..............................................81 FLEET & EQUIPMENT EMISSION CONTROL PROGRAM.....................................81 9 GREEN WASTE RECYCLING........................................................................................................... 82 GREEN WASTE OVERVIEW.......................................................................................82 ENVIRONMENTAL COMMITMENT..........................................................................82 GREEN WASTE REPORTING......................................................................................82 10 WILDLIFE PROTECTION ............................................................................................................... 83 WILDLIFE PROTECTION OVERVIEW.......................................................................83 NESTING SEASON........................................................................................................83 GENERAL GUIDELINES ..............................................................................................83 CERTIFIED WILDLIFE AWARE..................................................................................83 11 COMMUNITY ENGAGEMENT....................................................................................................... 84 COMMUNITY BENEFIT...............................................................................................84 12 REFERENCES..................................................................................................................................... 85 RELEVANT EXPERIENCE...........................................................................................85 MUNICIPAL AGENCIES...............................................................................................85 PRIVATE AGENCIES....................................................................................................85 CONTRACTS IN-PROCESS..........................................................................................86 CONTRACT COMPLETED PAST 5 YEARS ...............................................................89 LETTERS OF RECOMMENDATION...........................................................................93 13 EQUAL OPPORTUNITY EMPLOYMENT .................................................................................... 97 INCLUSIVE RECRUITMENT & HIRING PRACTICES..............................................97 TRAINING, ADVANCEMENT, & WORKPLACE EQUITY.......................................97 EQUAL EMPLOYMENT OPPORTUNITY STATEMENT..........................................98 14 FEE SCHEDULE FOR OPTIONAL SERVICES ............................................................................ 99

BID PROPOSAL

BID SCHEDULE
The undersigned, having examined the proposed Contract Documents titled:

YEAR ONE TREE TRIMMING TOTAL
YEAR ONE (1) PALM & PINE TREE TRIMMING SUBTOTAL +
YEAR ONE (1) OTHER TREE TRIMMING SUBTOTAL
$

Page 2 ends

Year Two (2) – District 1 & 2 (1,946 Tree Trimming)
Species Quantity Height Frequency Unit Unit Price Total King Palm 12 15’ to 30’ Twice Each $ $
Date Palm 1 15’ to 60’ Twice Each $ $
Queen Palm 16 15’ to 60’ Twice Each $ $
Fan Palm 35 30’ to 65’ Twice Each $ $
Medjool Palm 14 25’ to 30’ Three Each $ $
Medjool Palm 5 10’ to 15’ Three Each $ $
YEAR TWO (2) PALM TREE TRIMMING SUBTOTAL $
DBH Quantity Frequency Unit Unit Price Total
0-6 404 Once Each $ $
7-12 533 Once Each $ $
13-18 546 Once Each $ $
19-24 341 Once Each $ $
25-30 39 Once Each $ $
31+ 0 Once Each $ $
YEAR TWO (2) OTHER TREE TRIMMING TOTAL $

YEAR TWO TREE TRIMMING TOTAL
YEAR TWO (2) PALM TREE TRIMMING SUBTOTAL +
YEAR TWO (2) OTHER TREE TRIMMING SUBTOTAL
$

Page 3 ends

Year Three (3) – District 3 & Arterial (1,298 Tree Trimming) Species Quantity Height Frequency Unit Unit Price Total King Palm 4 15’ to 30’ Twice Each $ $
Date Palm 0 15’ to 60’ Twice Each $ $
Queen Palm 9 15’ to 60’ Twice Each $ $
Fan Palm 17 30’ to 65’ Twice Each $ $
Medjool Palm 14 25’ to 30’ Three Each $ $
Medjool Palm 5 10’ to 15’ Three Each $ $
YEAR THREE (3) PALM TREE TRIMMING SUBTOTAL $
DBH Quantity Frequency Unit Unit Price Total
0-6 21 Once Each $ $
7-12 271 Once Each $ $
13-18 130 Once Each $ $
19-24 791 Once Each $ $
25-30 36 Once Each $ $
31+ 0 Once Each $ $
YEAR THREE (3) OTHER TREE TRIMMING TOTAL $

YEAR THREE TREE TRIMMING TOTAL
YEAR THREE (3) PALM TREE TRIMMING SUBTOTAL +
YEAR THREE (3) OTHER TREE TRIMMING SUBTOTAL
$

Page 4 ends

Year Four (4) – District 4 & Arterial (1,916 Tree Trimming) Species Quantity Height Frequency Unit Unit Price Total King Palm 31 15’ to 30’ Twice Each $ $
Date Palm 2 15’ to 60’ Twice Each $ $
Queen Palm 43 15’ to 60’ Twice Each $ $
Fan Palm 44 30’ to 65’ Twice Each $ $
Pine 44 60’ to 90’ Once Each $ $
Medjool Palm 14 25’ to 30’ Three Each $ $
Medjool Palm 5 10’ to 15’ Three Each $ $
YEAR FOUR (4) PALM & PINE TREE TRIMMING

ADDITIONAL TREE REMOVAL & TREE PLANTING ALLOWANCE
TOTAL $40,000

GRAND TOTAL TREE TRIMMING

GRAND TOTAL
TREE TRIMMING (YEAR 1+ YEAR 2 + YEAR 3 + YEAR 4)
+ ADDITIONAL TREE REMOVAL ALLOWANCE ($40,000)
$

Page 5 ends

Section 2. COMPANY INFORMATION
Pg.17
VISION - "Great Scott Tree Service’s vision is caring for trees that enhance the beautiful landscapes of Southern California communities for today and future generations." HISTORY - Great Scott Tree Service, Inc. was founded in 1976 with a simple mission: to provide high-quality, cost-effective tree maintenance services to communities throughout Southern California. In 2026, we proudly celebrate our 50th year in operation, marking five decades of continuous service and industry leadership. From our humble beginnings, we have grown into a leading municipal and commercial tree service provider, with a strong operational footprint across Southern California and a reputation built on quality, integrity, safety, innovation, and caring.

CORPORATE OVERVIEW - Our company specializes in long-term municipal partnerships and public works contracts, delivering a full range of services including grid-based tree pruning, removals, planting, stump grinding, 24/7 emergency response, and GPS-enabled tree inventory management. Our cloud-based TrimIT™ system allows for full digital tracking from proposal through invoicing, with real-time access to work history, maps, and reporting.

Great Scott is an accredited Tree Care Industry Association (TCIA) member and we currently employ over 130 qualified professionals, including ISA Certified Arborists, ISA Certified Tree Workers, and supervisory staff trained in ANSI A300 and Z133 safety standards. All employees are equipped and trained to perform services in accordance with best management practices, CAL/OSHA regulations, and the specific requirements of each jurisdiction we serve.

Our corporate headquarters have been located at 10761 Court Ave, Stanton, CA since 1987, and we operate additional North and South County yards to support scalable deployment and local responsiveness. We maintain a fleet of over 210 pieces of OSHA-compliant, modern equipment, including aerial lifts, chippers, grinders, loaders, cranes, and GPS-enabled vehicles.

LICENSING - We are fully licensed and qualified to perform all services defined in the scope of work. The following are licenses and certifications held by Great Scott Tree Service, Inc.:
• California Contractor’s License #556832 (C-49, C-61/D-49, C-27, B) • California DIR Public Works Registration #1000004820
• ISA and TCIA Membership & Certifications
INSURANCE COVERAGE - Great Scott Tree Care Services, Inc. maintains $22,000,000 in total general liability capacity, supporting large-scale municipal operations. In addition, we carry Automobile Liability with limits of $2MM per accident and Workers’ Compensation in compliance with California statutory requirements, and Professional Liability (E&O) with limits of $1MM per claim and $2MM aggregate.

FINANCIAL STABILITY - Great Scott Tree Service is a financially strong and independently operated firm with an annual run rate exceeding $22 million and a consistent growth rate of 10%+ over the past ten years. We maintain a $2.5 million line of credit and have access to over $1.5 million in equipment financing capacity to support future growth or capital needs.

Reviewed financial statements are available for confidential review as part of this proposal process. Our organizational depth, proven history of municipal service delivery, and commitment to safety, technology, and accountability make us a trusted partner for the City of Gardena.

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ORGANIZATIONAL OVERVIEW – Great Scott Tree Service, Inc. is a family-owned and operated company headquartered at 10761 Court Ave, Stanton, CA, and has proudly served Southern California communities since 1987. We employ over 130 qualified professionals, including Arborists and Tree Workers certified by the International Society of Arboriculture (ISA). Our team is fully trained and knowledgeable in the latest pruning standards and techniques, ensuring the highest level of care.

Executive leadership is comprised of the President/CEO, Chief Operating Officer, and Vice President of Internal Operations. This leadership team is further supported by a Board of Directors that meets regularly to provide strategic oversight, financial stability, and operational accountability.

DEDICATED STAFF - Upon contract award, Great Scott Tree Service, Inc. (GSTS) will assign a dedicated management and supervision team to support all aspects of contract performance. Scott Griffiths will serve as Project Manager, providing overall leadership and coordination with City staff.

Jaime Meza will serve as Area Manager, overseeing daily operations, with Daniel Ruelas as Field Supervisor, providing direct field oversight and crew supervision.

This core team brings decades of combined experience in municipal tree maintenance and includes ISA Certified Arborists with extensive field and operational expertise. Augustine Dominguez, Tree Health Care Advisor and Qualified Applicator License (QAL) holder, will provide specialized support for plant health care and integrated pest management, while Isgard Ocampo, Safety Manager and Certified Treecare Safety Professional (CTSP), will oversee safety compliance, training, and implementation of all safety protocols.

Together, this team will oversee all crews working within the City and coordinate with City staff on ongoing work, scheduling, and emergency response. GSTS personnel will attend meetings as requested and maintain consistent communication to ensure alignment with City expectations.

ORGANIZATION CHART
City of
Gardena
Project Manager
(Municipal Arborist)
Area Manager
(Certified Arborist)
Field Supervisor
(Arborist/Tree Worker)
Working Foreman
(Tree Worker/Climber)
Chief Operating
Officer
Vice President of
Internal Operations
Contract
Administrator
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KEY PERSONNEL
Scott P. Griffiths, President / CEO
Roll: Project Manager
Professional Registration
ISA Certified Arborist #WE-0901AM
ISA Certified Municipal Arborist
ISA Certified Urban Forest Professional
Qualified Tree Risk Assessor (TRAQ)
Mr. Griffiths founded Great Scott Tree Service, Inc. in 1976 and brings over 50 years of experience in municipal tree management and urban forestry operations. As Project Manager, he will provide executive oversight of all contract activities, ensuring alignment with City specifications, performance standards, and service expectations. His extensive experience with public agency contracts, combined with his professional certifications, supports effective coordination with City staff, quality assurance, and consistent delivery of safe, high-quality tree maintenance services.

Jason Wade, Chief Operating Officer
Roll: Alternate Project Manager
Mr. Wade brings over 25 years of experience in operational leadership within municipal and commercial tree care. As Chief Operating Officer, he provides executive oversight of field operations, safety compliance, and quality control across the organization.

For this contract, Mr. Wade will serve as Alternate Project Manager, supporting contract performance, resource allocation, and operational continuity. He oversees scheduling, staffing, and equipment logistics, and works closely with supervisory personnel to ensure work is completed safely, efficiently, and in full compliance with City specifications.

Jeanie Roulson, Vice President of Internal Operations
Roll: Internal Operations & Process Management

Ms. Roulson brings over 15 years of experience with Great Scott Tree Service, Inc. and oversees internal operational processes that support efficient contract execution. She ensures that internal communication, workflow, and administrative systems function seamlessly, enabling timely processing of work requests and consistent coordination between departments.

Her role supports overall contract performance by maintaining efficient internal operations and ensuring that all service activities are delivered in a timely, organized, and consistent manner.

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KEY PERSONNEL
Jaime Meza, Director of Operations
Roll: Area Manager
Professional Registration
ISA Certified Arborist #WE10874AT
HAA Certified Aerial Rescue Instructor, HAA Certified EHAP, Wildlife Certified Certified FA/CPR-AED, ATSSA Traffic Control Design Specialist/Technician Jaime brings over 30 years of experience in tree care operations and municipal services. As Area Manager, he will oversee contract execution at the operational level, providing direct supervision and support to Field Supervisors and ensuring consistent performance across all crews. He is responsible for enforcing compliance with City specifications, ANSI A300 standards, and ISA Best Management Practices, while maintaining accountability for safety, quality, and production. Mr. Meza also coordinates resource allocation, supports emergency response operations, and serves as a key point of escalation to ensure efficient and consistent service delivery throughout the contract.

Daniel Ruelas, Field Operations Municipal Manager
Roll: Field Supervisor
Professional Registration
ISA Certified Arborist + Tree Worker # WE-10688AT
HAA Certified Aerial Rescue, HAA Certified EHAP
Certified FA/CPR-AED, Wildlife Certified, Traffic Control & Flagger Certified Daniel brings over 20 years of experience in municipal tree maintenance and field operations. As Field Supervisor, he is responsible for overseeing daily crew activities, ensuring work is performed safely, efficiently, and in full compliance with City specifications, ANSI A300 standards, and ISA Best Management Practices. He conducts field inspections, provides technical guidance to crews, and verifies that all work meets required quality and safety standards. His ISA certifications and field experience support proper pruning practices and the long-term health and structure of the City’s urban forest.

Isgard Ocampo, Safety Manager
Roll: Safety Manager
Professional Registration
Certified Treecare Safety Professional (CTSP) No. 03856 OSHA Certified Safety and Health
EHAP Certified, Crew leader certified.

CPR-AED Certified instructor.

Isgard brings over 10 years of experience focused on tree care safety, training, and regulatory compliance. As Safety Manager, he is responsible for overseeing all aspects of the company’s safety program, including implementation of Cal/OSHA requirements, ANSI Z133 standards, and ISA Best Management Practices. He leads safety training initiatives, conducts field safety audits, and ensures all personnel are equipped with the knowledge and tools necessary to perform their work safely. His role supports incident prevention, regulatory compliance, and the overall safety performance of the contract.

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KEY PERSONNEL
Francisco Aguilar, Tree Risk Assessor
Roll: Tree Risk Assessor
Professional Registration
ISA, Certified Arborist + Tree Worker # WE-10583AT
ISA Tree Risk Assessment Qualified (TRAQ)
Francisco serves as the Tree Risk Assessor and Arborist Consultant within Great Scott Tree Service, providing expert evaluations and recommendations to support the City’s urban forestry program. As an ISA Certified Arborist/Tree Worker and TRAQ Qualified professional, Francisco brings practical field insight to every inspection. His assessments emphasize safety, structural integrity, and long-term tree health, ensuring that all consulting services align with industry best practices and City standards.

Agustin Dominguez, Tree Health Care Advisor
Roll: Tree Health Care Advisor
Professional Registration
Qualified Applicator License #100829
Agustin brings over 35 years of experience in the green industry specializing in plant health care, pest management, and soil management programs. As Tree Health Care Advisor, he will oversee integrated pest management (IPM) strategies and tree health care recommendations to support the long-term vitality and sustainability of the City’s urban forest. He ensures all treatments and applications are performed in compliance with State regulations and industry best practices. His practical experience and proactive approach support early detection of issues, effective treatment planning, and preservation of tree health and structural integrity.

Brenton Beller, Contract Administrator
Roll: Contract Administrator & Client Relations
Mr. Beller brings over 15 years of experience with Great Scott Tree Service, Inc. and specializes in contract administration and project coordination. As Contract Administrator, he will oversee contract compliance requirements, including execution of agreements, and management of all required certificates, bonds, licenses, and permits.

His responsibilities include tracking contract budgets, coordinating meetings with City staff, and supporting progress reporting to ensure transparency and alignment throughout the contract term.

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KEY PERSONNEL
Jordan Kim, Technology Project Manager
Roll: GIS & Tree Inventory Systems Manager
Jordan oversees all technology initiatives and IT operations for Great Scott Tree Service, Inc. As Technology Project Manager, he is responsible for management and administration of the TrimIT™ tree inventory and reporting platform, including system deployment, data integrity, and ongoing maintenance. He supports implementation of the City’s GIS-based tree inventory, facilitates data reporting and dashboard functionality, and provides technical support to ensure accurate, realtime tracking of work activities and contract deliverables.

Ba Tran, Inventory Manager
Roll: GPS Inventory Data Collector
Professional Registration
ISA, Certified Arborist # WE-6543A
Ba brings over 25 years of experience in arboriculture and field operations. As GPS Inventory Data Collector, he supports the City’s tree inventory and mapping initiatives by collecting accurate, fieldverified data for integration into the TrimIT™ system. His ISA certification and field expertise ensure high-quality data collection, supporting maintenance planning, asset management, and long-term urban forest sustainability.

Larry Baldwin, Municipal Production Manager
Roll: Scheduling Coordinator
Larry serves as the dedicated Scheduling Coordinator for this contract, responsible for developing and managing daily work schedules, tracking service requests, and assigning crews in alignment with City priorities and contract requirements. He works closely with Project Supervisors and City staff to coordinate service timelines, access logistics, and work order status, ensuring efficient alignment between field operations and administrative functions. Larry operates within GSTS’s established scheduling systems and procedures, to maintain consistent workflow, timely service delivery, and clear communication.

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EMPLOYEE TRAINING & DEVELOPMENT
At Great Scott Tree Service, Inc., employee training is at the core of our service model and central to our ability to provide safe, consistent, and high-quality tree care operations. We have developed a comprehensive training program that combines formal instruction, field-based mentorship, certification support, and ongoing skills development to ensure that every team member is fully prepared to meet the demands of municipal tree maintenance.

Our training program is overseen by our in-house Safety Manger, Risk Manager, and ISA Certified Arborists, and is fully aligned with ANSI Z133 Safety Requirements, ANSI A300 Tree Pruning Standards, the ISA Best Management Practices and referenced throughout the City’s RFP. Training begins on day one with a structured onboarding process that includes:
• Introduction to company policies, jobsite protocols, and safety expectations • Hands-on training in equipment use, PPE requirements, and hazard recognition • Job-specific instruction for pruning, removals, and field documentation • Review of the City's specific expectations and safety protocols All field personnel receive ongoing instruction through multiple channels, including:
• Daily Training modules prior to start of work
• Weekly Tailgate Meetings following ISA and TCIA Training Logs • Monthly expanded training sessions on ISA and TCIA logs and Safety Management. • Annual Training Certifications and CEU updates.
• Routine Field coaching sessions from Certified Tree Workers and Supervisors • Project-specific training for high-risk activities, such as crane removals or utility-adjacent work
• Instruction in traffic control, aerial lift safety, and emergency response protocols Training materials are drawn from ISA, TCIA, NAA Tailgate Safety Series, OSHA standards, and internally developed best practices manuals. These resources are routinely updated to reflect regulatory changes and lessons learned from incident reviews or field audits.

To ensure accountability and progress, we maintain detailed training records for each employee, documenting participation in courses, certifications earned, and any corrective actions or retraining required. Supervisors conduct routine field evaluations to assess crew adherence to safety procedures, technical quality, and client expectations. These evaluations feed directly into our Quality Control and Safety Review processes.

By investing heavily in structured, relevant, and recurring training, Great Scott Tree Service ensures that our workforce is not only qualified to meet the City of Gardena’s standards—but is also equipped to adapt, improve, and lead in the delivery of safe and effective urban forest management.

Upon award of the contract, all key personnel and field crews will receive copies of the City of Gardena’s policies, standards, and specifications. These materials will be incorporated into ongoing safety and operations training to ensure full compliance and consistent performance throughout the duration of the contract.

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Aguilar, Francisco WC-10583AT Meza, Jaime WE-10874AT
Arvizu, Enrique WE-10530AT Ortiz, Jose L. WE-11038T
Cruz, Jose L. WE-11481T Ruelas, Daniel WE-10688AT
Escobedo, Jesus WE-10824T Vallejo, Jose WE-11077T
Gonzalez, Ruben WE-12334T Vergara, Pablo WE-8279T
Lopez, Paulino WE-11337T
Aguilar, Francisco WE-10583AT Gutierrez, Raudel WE-10588A Arvizu, Enrique WE-10530AT Henry, Toby WE-11911A
Barrios, Luis WE-15379A Meza, Jaime WE-10874AT
Barker, Rebekah WE-12474A Munos, Fernando WE-375337A
Cornish, Garrett WE-11315A Ruelas, Daniel WE-10688AT
Griffiths, Scott WE-0901AM Sanchez, Omar WE-15285A
EMPLOYEE CERTIFICATION - In addition to a strong foundation in safety and operational training, Great Scott Tree Service, Inc. is committed to the continued professional development of our workforce. We actively support employees in earning and maintaining certifications such as ISA Certified Arborist, ISA Certified Tree Worker, Pest Control Advisor, and Wildlife Aware. Many staff also hold specialized credentials in utility pruning, traffic control, and equipment operation. We offer tuition reimbursement, paid CEU time, and testing support to promote long-term growth and technical excellence. This depth of certification ensures service continuity, allowing qualified staff to step in seamlessly when needed. A list of certified personnel is provided below.

TCIA ACCREDITATION - Great Scott Tree Service is an accredited TCIA member and you’re your Celestino Chaves serves as our Certified Treecare Safety Professional (CTSP).

TCIA Accreditation is a third-party consumer confidence verification program administered by the Tree Care Industry Association (TCIA) – America’s oldest and most respected tree-care trade association. Accreditation helps consumers identify qualified tree care companies who conduct business in a safe, legal and ethical manner.

CERTIFIED ARBORISTS - The International Society of Arboriculture (ISA) through research, technology, and education, promote the professional practice of arboriculture and fosters a greater worldwide awareness of the benefits of trees. The ISA offers a rigorous program which our certified arborists have partaken in. It is vital to the health and wellness of urban forests to ensure that a certified arborist oversee the City of Gardena contract. Our arborists are required to accumulate a minimum of ten Continuing Education Units per year, which most of our arborist exceed. Below is a current list of our Certified Arborist’s.

CERTIFIED TREE WORKERS - The ISA also provides certification for tree workers to ensure strict standards and guidelines are set in place to ensure health and productive growth in trees across the country. Great Scott Tree Service, Inc. strictly trains and assigns certified tree workers to do all tree cutting for all our customers to ensure work is done to the highest standards. All of our Certified Tree Workers are required to have a minimum of six Continuous Education Units in order to educate themselves on any new requirements or changes. Below is the list of our Certified Tree Workers:

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ADDITIONAL CERTIFICATIONS - Great Scott Tree Service is proud to employ a highly qualified team of professionals whose certifications reflect our commitment to industry best practices and compliance with the City of Gardena’s contract requirements. In addition to ISA Certified Arborists and Tree Workers, our staff holds specialized credentials that support safe, efficient, and standards-based execution of all services outlined in this RFP.

ISA MUNICIPAL ARBORIST CERTIFIED TREECARE SAFETY PROF.

Scott Griffiths WE-0901AM Ocampo, Isgard CTSP #03856

ACRT LINE CLEARANCE ARBORIST ISA URBAN FOREST PROFESSIONAL Enrique Arvizu Scott Griffiths WE-0901AM

QUALIFIED TREE RISK ASSESSOR CA PEST CONTROL APPLICATOR (QAL) Aguilar, Francisco Agustin Dominguez 100829
Cornish, Garrett
Dominguez, Jose SAFETY & HEALTH OSHA CERT.

Griffiths, Scott Barios, Luis
CONTROL DESIGN SPEC. (ATSSA) TRAFFIC CONTROL TECH. (ATSSA) Jaime Meza Jaime Meza
TRAFFIC CONTROL CERTIFIED ELECTRICAL HAZARD AWARE (EHAP).

Employee Count: 7 Employee Count: 53

AERIAL RESCUE CERTIFIED CPR/FIRST AID CERTIFIED
Employee Count: 53 Employee Count: 54

WILDLIFE CERTIFIED TRAFFIC CONTROL CERTIFIED
Employee Count: 22 Employee Count: 11

CONTRACTORS LICENSE
State of Certification: California
License Number: 556832
Business Name: Great Scott Tree Service
Classifications: C61/D49, B, C27
Expiration Date: 02/28/27

REGISTERED PUBLIC WORKS

CONTRACTOR
DIR Registration Number: 1000004820
Expiration Date: June 30, 2026
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PROJECT UNDERSTANDING - Great Scott Tree Service, Inc. (GSTS) understands that the City of Gardena is seeking a qualified contractor to deliver a comprehensive, multi-year tree trimming maintenance program that ensures public safety, preserves the City’s urban forest, and provides consistent, high-quality service across all six (6) districts, City facilities, and arterial corridors.

GSTS recognizes that this contract is structured as a four-year rotational program with defined district workloads, requiring careful planning, efficient crew deployment, and strict adherence to performance standards, reporting requirements, and scheduling expectations. The work includes routine and cyclical tree trimming, maintenance pruning, tree removals, emergency response, and additional services as directed by the City, all performed in compliance with ANSI A300 standards, OSHA safety requirements, and public works regulations.

Our team understands that success under this contract requires a high level of coordination, accountability, and responsiveness. GSTS is prepared to self-perform 100% of the work with qualified personnel, including ISA Certified Arborists and Certified Tree Workers, ensuring all work meets the City’s technical specifications and quality expectations. We also understand the importance of maintaining a skilled and trained workforce, complying with prevailing wage requirements, and submitting certified payroll records in a timely and accurate manner.

GSTS acknowledges the City’s emphasis on data-driven management and reporting. We understand that the contract requires submission of GIS-based Service Reports with each billing cycle and delivery of annual shapefiles documenting completed work. Our TrimIT™ system supports real-time tracking of work activities by location, species, and service type, ensuring transparency and accurate reporting.

We further understand the operational complexities associated with working in an active urban environment, including maintaining traffic flow, implementing traffic control, coordinating with utilities, preserving residential and business access, and providing advance public notification.

GSTS will ensure all operations minimize disruption while maintaining the highest standards of safety and professionalism.

GSTS also recognizes the importance of emergency response readiness, including 24-hour availability and rapid response to hazardous conditions. Our team is equipped to mobilize quickly and resolve emergencies while protecting the public and surrounding infrastructure.

Additionally, GSTS understands the City’s commitment to environmental stewardship, including compliance with AB 939 for green waste recycling and proper handling of organic debris generated through operations.

In summary, GSTS has a clear and comprehensive understanding of the City of Gardena’s expectations. Our approach is centered on delivering safe, efficient, and high-quality tree maintenance services through experienced personnel, structured operations, proactive communication, and reliable reporting systems, all in support of the City’s goals of public safety, urban forest preservation, and accountable service delivery.

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CORPORATE CAPACITY - Great Scott Tree Service, Inc. (GSTS) has the organizational structure, workforce capacity, equipment resources, and operational systems necessary to successfully perform the full Scope of Services outlined in this RFP. With over five decades of experience in municipal tree management, GSTS has developed the infrastructure required to deliver large-scale, multi-location operations while maintaining consistent quality, safety, and responsiveness.

GSTS maintains a workforce of over 130 trained professionals, including ISA Certified Arborists, Certified Tree Workers, ACRT Line Clearance Arborists, and EHAP-certified personnel. This depth of staffing allows GSTS to deploy multiple fully equipped crews simultaneously across the City’s service areas while maintaining flexibility to respond to service requests, emergency conditions, and changing priorities without disruption to scheduled work.

Our operational model is supported by a fleet of over 210 OSHA-compliant vehicles and specialized equipment, including aerial lift trucks, chippers, cranes, and stump grinders. All equipment is owned, maintained, and serviced in-house, ensuring reliability, rapid deployment, and minimal downtime. GSTS also maintains backup equipment and parts inventory to support uninterrupted service delivery.

GSTS employs a multi-tiered supervision structure consisting of Project Manager, Area Manager, Field Supervisors, and Working Foremen to ensure consistent oversight, quality control, and compliance with City specifications, ANSI standards, and ISA Best Management Practices.

In addition to field capacity, GSTS maintains dedicated administrative and operational support staff responsible for scheduling, reporting, and contract coordination. Our proprietary TrimIT™ system provides real-time tracking of work activities, service requests, and tree inventory data, supporting transparency and accountability throughout the contract.

GSTS is structured to scale operations and reallocate resources as needed, ensuring consistent service levels across all areas of the City under routine and emergency conditions.

DEMONSTRATION OF CAPACITY - The following demonstrates GSTS’s recent production volumes across comparable municipal contracts, reflecting our capacity to deliver high-volume, citywide tree management services.

NEWPORT BEACH IRVINE
YEAR SERVICE Qty YEAR SERVICE Qty
24/25 Trimming 22,441 24/25 Trimming 16,420
24/25 Removals 430 24/25 Removals 1,290
24/25 Planting 87 24/25 Planting 345
24/25 GPS Inventory Mgmt. 34,920 24/25 GPS Inventory Mgmt. 61,267 TOTAL TRIMMING 38,861
TOTAL REMOVALS 1,720
TOTAL PLANTING 432
TOTAL GPS/GIS INVENTORY MANAGEMENT 96,187
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IMPLEMENTATION PLAN - Great Scott Tree Service, Inc. (GSTS) will implement a structured, milestone-driven workplan designed to ensure rapid mobilization, seamless service delivery, and full compliance with the City’s Scope of Services requirements. Our approach integrates contract startup, GIS inventory deployment, cyclical maintenance operations, reporting, and continuous improvement into a unified and coordinated schedule.

PHASE 1: Contract Administration & Project Initiation
Timeline: Within fourteen (14) calendar days of Agreement issuance Key Milestones:
• Execution of Agreement and submission of all required insurance, bonds, and documentation
• Establishment of project team and communication structure • Completion of Pre-Operational Meeting with City staff • Finalization of reporting protocols, escalation procedures, and coordination workflows Deliverables:
• Executed Agreement and compliance documentation
• Approved startup and communication framework
• Designated project team and contact structure
PHASE 2: Data Validation & Operational Preparation
Timeline: Immediately following Notice to Proceed (NTP) and during initial startup period Key Milestones:
• Submission of initial work schedule within 48 hours of NTP (per RFP requirements) • Deployment of GIS-based tree inventory system (TrimIT™) • Field verification and validation of existing tree data • Establishment of grid-based work zones and maintenance cycles Deliverables:
• Approved initial work schedule and service sequencing plan • Operational GIS inventory platform with City access
• Baseline condition data to support performance tracking PHASE 3: Mobilization & Service Commencement
Timeline: Within seven (7) calendar days of NTP.

Key Milestones:
• Deployment of fully staffed, ISA-certified crews
• Implementation of traffic control and public safety measures • Initiation of grid-based maintenance and service request operations • Activation of 24/7 emergency response capability
Deliverables:
• Daily production reporting and crew activity tracking • Verified service records tied to GIS inventory
• Traffic control and safety compliance documentation
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PHASE 4: Full Operations & Cyclical Maintenance
Timeline: Ongoing throughout contract term
Key Milestones:
• Completion of initial maintenance cycles across assigned grid areas • Continuous execution of pruning, removals, planting, and specialty services • Integration of service requests and emergency work into scheduled operations • Ongoing updates to GIS inventory and work history database Deliverables:
• Daily, weekly, and monthly reports in accordance with City requirements • Updated maintenance schedules (1st and 15th of each month) • Green waste recycling and diversion reports
• Service request tracking and resolution documentation PHASE 5: Performance Management & Continuous Improvement Timeline: Ongoing throughout contract term
Key Milestones:
• Regular coordination meetings with City staff (weekly/monthly cadence) • Performance reviews aligned with contract metrics and City expectations • Ongoing safety training and workforce development
• Continuous process evaluation and operational refinement • Maintain strong public relations through community engagement & outreach initiatives Deliverables:
• Performance reporting and KPI tracking (see KPI section) • Updated GIS analytics and reporting outputs
• Training records and safety compliance documentation
• Participation in community engagement activities including Chamber of Commerce events, local fundraisers, school demonstrations, and Arbor Day programs PHASE 6: Emergency Response & Special Operations (Parallel Phase) Timeline: 24/7 throughout contract term
Key Milestones:
• Immediate response to emergency service requests based on priority levels • Rapid deployment of crews for storm events and hazard mitigation • Coordination with City personnel during high-demand or emergency conditions Deliverables:
• Emergency response reports and post-event documentation • Hazard mitigation and clearance records
• Compliance with required response time standards
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operations—are delivered in a coordinated, transparent, and performance-driven manner, fully aligned with the City’s operational goals, timelines, and service expectations.

STANDARD WORKFLOW PROCESS - The following illustrates GSTS’s standardized workflow for managing service requests—from initial intake through scheduling, field execution, documentation, and final invoicing. This process reflects our structured, end-to-end approach to service delivery, ensuring that all work is tracked, verified, and completed in accordance with City requirements.

Each step in the workflow is supported by defined roles, real-time communication, and integrated data systems, allowing for clear accountability, efficient coordination, and full transparency throughout the lifecycle of each work order. From the moment a request is received through TrimIT™ to final reconciliation and billing, GSTS maintains continuous oversight and documentation of all activities.

This workflow ensures that service requests are processed consistently, field operations are executed efficiently, and all completed work is properly documented and reported. By maintaining this level of process control, GSTS is able to deliver reliable service, minimize delays, and provide the City with accurate, verifiable records of all work performed.

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SERVICES OVERVIEW - Great Scott Tree Service, Inc. (GSTS) is a full-service operation equipped and qualified to provide you with the best solutions for all your tree maintenance needs. GSTS will deliver a level of quality that meets or exceeds the International Society of Arboriculture (ISA) standards. We provide tree services that result in a neat, clean and attractive appearance to trees and associated sites serviced. Below is an overview of the most common tree maintenance services that we can provide.

GRID PRUNING - GSTS will implement a comprehensive, data-driven Grid Pruning Program designed to provide consistent, equitable, and cyclical tree maintenance across all designated service areas. In accordance with the City’s grid-based system, the urban forest is divided into 6 geographic grid areas as illustrated in the provided Grid Pruning Map.

Each grid will be systematically maintained on a recurring cycle to ensure uniform service levels, proactive risk mitigation, and long-term tree health.

Cyclical Grid Pruning Schedule Development - GSTS will develop a multi-year pruning cycle in collaboration with the City’s Urban Forester, prioritizing tree population density, species composition, risk profiles, and historical maintenance needs within each grid. Our methodology includes:
• Baseline Assessment: Utilizing existing City inventory data and GIS records to evaluate current pruning cycles and backlog conditions.
• Cycle Establishment: Implementing a structured rotation schedule (e.g., 3–5 year cycle or as directed by the City) ensuring that all grids are maintained within the prescribed timeframe.
• Workload Balancing: Distributing workload evenly across all grids to maintain consistent crew productivity and avoid service gaps.
• Priority Integration: Incorporating high-risk or high-visibility areas into early-cycle scheduling while maintaining overall program balance.

This structured approach ensures that all areas of the City receive consistent attention while proactively reducing hazards and emergency incidents.

Grid Pruning Execution & Management - Each grid will be treated as a defined work unit, allowing for efficient planning, tracking, and completion. GSTS will:
• Assign dedicated crews to specific grid areas to improve efficiency and accountability • Perform systematic, street-by-street pruning to ensure no trees are missed • Maintain daily production targets to keep grid completion on schedule • Coordinate closely with City staff to confirm priorities and address field conditions Field supervisors will conduct ongoing quality control inspections to ensure all work meets ANSI A300 and ISA Best Management Practices, as well as City specifications.

Summary - Through a structured grid-based approach, GSTS will deliver a reliable, consistent, and performance-driven pruning program that ensures all areas of the City are maintained equitably while improving public safety, tree health, and overall urban forest quality.

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MAINTENANCE TREE PRUNING is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure and includes pruning to reduce overall canopy mass and excessive wood weight. A Full Prune typically consists of one or more of the following pruning treatments:
• Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low-vigor branches and water sprouts from the entirety of the tree crown. • Crown Reduction (Pruning to Reduce) is used to reduce the height and/or spread of a tree. Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off limbs that are subject to decay. • Crown Restoration (Pruning to Restore) is corrective pruning used as a means to restore the form of crowns that have been previously damaged by extenuating circumstances.

This treatment is best performed by tree workers who have a good understanding of the effects of pruning for the cultivation of tree canopies. • Crown Thinning includes crown cleaning and the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulate and maintain interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind-sail effect of the crown and the weight of heavy limbs.

PALM TREE CARE criterion varies based on the species, type and/or purpose of the service being performed and consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds and seedpods, trunk sounding, and the skinning/pinneappling or shaping of spent petiole bases into a ball or nut as applicable by palm type.
• Palm Pruning shall consist of the removal of loose dead fronds, fruit clusters and other vegetation from the trunks of all palms in a manner selected by the Contractor and approved by the City’s Contracting Officer.
• Palm Sounding is proactive approach to preventing extreme safety hazards and (in some recorded cases) death caused by non-visible decay in the trunk interior. A sound inspection is performed at the three general stem areas: the upper stem, middle stem, and lower stem at the North, East, South, and West points of the tree. Detailed written reports with findings, overall assessment, and recommended courses of action are then submitted to the city for review. • Palm Skinning is performed to promote positive health, safety, and aesthetic characteristics in most varieties of palm species. Spent petiole bases are left uniformly long to form a base, which shall extend a specific distance (based on the individual species of palm) below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue. • Palm Pineappling is performed to promote positive health, safety, and aesthetic characterizes specific to Date Palms (Phoenix canariensis & Phoenix dactylifera). Dead petiole bases shall be formed into an ornamental ball, which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown. This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (8) feet below the lowest live frond in the crown.

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SERVICE REQUEST PRUNING - Great Scott Tree Service, Inc. (GSTS) will provide a responsive and well-coordinated Service Request Pruning program designed to address noncyclical maintenance needs, public safety concerns, and City-directed work orders. This program operates in parallel with the City’s grid pruning schedule and is fully aligned with the response time requirements and service priority classifications outlined in the RFP.

Our team will maintain dedicated rapid response and flex crews to address these requests without impacting the progress of cyclical grid pruning operations. Crews will be strategically deployed based on priority level and geographic proximity, ensuring efficient response and compliance with required timelines.

All work will be performed in accordance with ANSI A300 standards and ISA Best Management Practices, with a focus on public safety, tree health, and overall urban forest quality. Typical service request work includes hazard mitigation, clearance pruning, corrective pruning, removals, and stump grinding as directed by the City. GSTS will coordinate closely with the City’s Urban Forester and designated representatives to ensure service requests are addressed in alignment with City priorities. When practical, work will be integrated with ongoing grid operations to maximize efficiency while maintaining responsiveness to urgent needs.

LINE CLEARANCE PRUNING - Great Scott Tree Service, Inc. (GSTS) will perform line clearance pruning to maintain safe and reliable separation between trees and utility infrastructure. This service addresses conditions where tree limbs may create strain, tension, or abrasion on telecommunication or electrical lines, and will be performed at the direction of the City inspector.

Line clearance pruning includes the pruning, trimming, maintaining, or removal of vegetation to achieve required clearances of six (6) to eight (8) feet from primary electrical lines and three (3) feet from secondary lines, in accordance with applicable regulations. All work will be performed with consideration for both public safety and tree health, maintaining structural integrity and aesthetics to the extent practicable.

Safety & Compliance - GSTS will comply with all applicable safety requirements, including:
• City of Gardena Municipal Codes
• Article 38 of the High Voltage Electrical Safety Orders • Article 12 of the General Industry Safety Orders
• Title 8 of the California Administrative Code
Each crew performing work near electrical conductors will include qualified personnel, with workers certified as ACRT Line Clearance Arborists and/or Electrical Hazard Awareness Program (EHAP) certified, ensuring full compliance with RFP requirements and safe work practices around energized conductors.

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Work Practices - All line clearance pruning will be performed in accordance with ANSI A300 standards and ISA Best Management Practices. Crews will utilize proper pruning techniques to avoid damage to conductors and surrounding infrastructure while maintaining tree health. Work will be conducted with strict adherence to safety protocols, including appropriate PPE, traffic control, and minimum approach distances. Coordination with the City and, when necessary, utility providers will ensure all work is performed safely and efficiently.

Summary - GSTS’s line clearance pruning program prioritizes public safety, regulatory compliance, and system reliability, ensuring that vegetation is properly managed around utility lines while maintaining the health and appearance of the City’s urban forest.

SAFETY CLEARANCE PRUNING - Safety clearance pruning is performed when conditions within the crown of a hardwood tree require specific corrective action to meet clearance or safety objectives. Parkway trees in residential areas with limbs extending less than 15 feet over traffic lanes and arterials, and less than 8 feet at the curb, are typical candidates for this service.

Safety clearance pruning may include one or more of the following:
• Crown Raising: Removal of lower branches to provide clearance for buildings, vehicles, and pedestrians. Trees will be pruned to maintain proper structure, ensuring that at least one-half of the foliage remains within the lower two-thirds of the crown to support a stable, well-tapered form and balanced stress distribution. • Clearance Pruning: Selective removal of limbs to address specific clearance issues when full pruning is not required. This approach targets problem areas without performing the detailed work associated with a full prune.

YOUNG TREE CARE - Great Scott Tree Service, Inc. (GSTS) will provide young tree care services focused on establishing strong structure, promoting healthy growth, and reducing future maintenance needs. This service supports the long-term success of newly planted and developing trees.

Young tree care will include structural pruning to develop proper branch spacing, attachment, and form in accordance with ANSI A300 standards and ISA Best Management Practices. Trees will be regularly inspected to identify and correct defects such as codominant stems, poor branch structure, or growth patterns that may lead to future failure. Additional care will include monitoring tree condition, maintaining tree wells in a clean and weed-free condition, and adjusting staking or ties as needed to support proper development.

Through proactive maintenance during the establishment period, GSTS will help ensure safer, healthier, and more structurally sound trees contributing to the City’s long-term goals.

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TREE REMOVAL – GSTS will provide comprehensive tree removal services focused on public safety, risk mitigation, and proactive urban forest management. All removals will be performed in accordance with City direction, applicable standards, and best management practices, including ANSI Z133 and ISA guidelines. Removals will be conducted based on cyclical inspections, service requests, emergency response, or direct City authorization. Only trees designated and approved by the City will be removed.

Tree removal services will be performed under the bid schedule categories, including:
• Tree and Stump Removal with Backfill and Reseeding (as needed) • Tree Only Removal (with Stump Herbicide Treatment)
• Stump Only Removal with Backfill
Hazard Identification & Risk Assessment - GSTS utilizes ISA Certified Arborists, including TRAQ-qualified personnel, to identify and assess hazardous trees using industry-recognized risk assessment methods. Evaluations consider structural defects, canopy condition, root stability, site conditions, and proximity to potential targets. Each tree is assigned a risk rating consistent with ISA TRAQ guidelines, allowing the City to prioritize mitigation measures based on likelihood of failure and potential impact.

Documentation & City Coordination - All hazardous tree assessments will be clearly documented and submitted to the City, including location, observed conditions, risk rating, photographic documentation, and recommended action. GSTS will coordinate closely with the City’s Urban Forester to review findings, confirm removal approvals, and prioritize work.

Conditions posing immediate risk will be addressed promptly, with notification to the City.

Removal Operations & Site Protection - All tree removal operations will be performed with the highest level of care and control to ensure safety and prevent damage to surrounding property. Trees will be dismantled using appropriate rigging, equipment, or crane support as necessary, with all limbs and trunk sections carefully lowered—never free-felled in a manner that could cause damage.

Prior to commencing work, GSTS will contact Underground Service Alert (USA) and identify all underground utilities and irrigation systems. Any damage to utilities or irrigation components will be promptly repaired using materials equal to or better than existing conditions. During operations, GSTS will maintain full control of all debris handling and loading activities to minimize noise, prevent property damage, and ensure safe working conditions within the public right-of-way.

Stump Removal & Site Restoration - Immediately following tree removal, stumps and associated surface roots will be ground to a minimum depth of twenty-four (24) inches below grade, or as otherwise specified by the City. For larger removals, additional grinding will be performed around the stump perimeter to ensure a smooth and even finished grade.All resulting holes will be backfilled, compacted, and leveled to match surrounding conditions. If stump grinding cannot be completed immediately, GSTS will install and maintain appropriate safety barricades until the work is finalized. All debris, excess material, and work-related waste will be removed, and the site will be left clean and safe upon completion.

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Coordination with City Planting Programs - GSTS recognizes that tree removals are directly tied to the long-term sustainability and continuity of the City’s urban forest. Following removals, GSTS will coordinate closely with the City to support replanting efforts by:
• Identifying viable planting locations and verifying site conditions • Ensuring complete stump grinding and site preparation to support successful installation • Providing relevant site data (species removed, location, constraints) to assist in species selection
• Coordinating scheduling to align removals with planned planting cycles This coordinated approach ensures a seamless transition from removal to replacement, helping maintain canopy coverage, improve species diversity, and support the City’s long-term urban forestry goals.

Summary - GSTS’s approach to tree removal combines proactive hazard identification, defensible risk assessment, controlled removal operations, and coordination with planting programs to protect public safety and support the City’s urban forest management objectives.

By identifying and mitigating high-risk conditions early, documenting all assessments, and executing removals in a controlled and professional manner, GSTS helps the City reduce potential liability exposure, minimize risk to the public and property, and maintain a safe and defensible urban forest.

TREE PLANTING - Great Scott Tree Service, Inc. (GSTS) will provide complete tree planting and establishment services that support the City’s long-term urban forest goals. All services will be performed in accordance with City standards, APWA Standard Plans, and recognized industry standards including ANSI A300, ANSI Z133 Safety Standards, ISA Best Management Practices (BMPs), and TCIA guidelines.

Tree planting services will be provided under the bid schedule categories, including:
• 15 Gallon Tree Installation
• 24-Inch Box Tree Installation
Planting Operations - GSTS will furnish all labor, materials, and equipment necessary for proper tree installation. Each planting location will be verified with the City prior to installation to ensure correct placement and species selection. Planting pits will be excavated to proper width and depth, leaving undisturbed soil at the base to prevent settling and promote stability, consistent with ISA and ANSI planting standards.

All trees will be installed with staking, ties, trunk guards, mulch, and root barriers (as directed by the City). Installation practices will promote proper root flare exposure, soil contact, and longterm structural stability. GSTS will identify all underground utilities and irrigation systems prior to excavation and coordinate with Underground Service Alert (USA). Any damage to utilities or irrigation systems will be promptly repaired. All plant material will meet recognized nursery standards for quality and health. Trees will be properly handled, transported, and installed to prevent stress, damage, or root defects.

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Establishment - GSTS will implement a structured establishment program aligned with ISA BMPs to ensure long-term tree health and survival. Newly planted trees will receive deep root watering at installation and on an ongoing basis consistent with City requirements. Young trees will be inspected regularly, with adjustments made to staking, ties, and tree wells to promote proper growth and prevent girdling or instability.

Maintenance activities will include:
• Regular watering and monitoring of soil moisture
• Weed control and maintenance of tree wells
• Structural pruning in accordance with ANSI A300 standards • Inspection for pests, disease, or stress conditions
Coordination with City Programs - GSTS will coordinate closely with the City’s Urban Forester to align planting activities with removal operations, site conditions, and species selection goals. Site readiness, including stump removal and soil preparation, will be verified prior to planting to ensure successful establishment. Planting data, including location, species, and installation date, will be incorporated into the City’s tree inventory system to support tracking, reporting, and long-term management.

Quality Assurance - GSTS will monitor tree establishment and ensure all plantings are installed and maintained in accordance with project specifications and industry standards. Any trees that fail to thrive due to installation or maintenance deficiencies will be replaced.

Summary - GSTS’s planting approach emphasizes proper installation, consistent establishment care, and adherence to industry standards to ensure long-term tree survival, canopy growth, and overall urban forest sustainability.

TREE WATERING - Great Scott Tree Service, Inc. (GSTS) will perform all tree watering operations in accordance with City requirements and under the direction of the Urban Forester or their designee. Watering will be conducted using City-approved reclaimed water and performed in a controlled manner to prevent runoff, erosion, or damage to surrounding property and infrastructure.

Watering services will be provided under the bid schedule categories, including:
• Young Tree Care / Watering
• Supplemental Watering
Watering Operations - GSTS will implement a structured watering program to support tree establishment and ongoing health. Newly planted and young trees will receive deep root watering at installation and at frequencies consistent with City specifications, including increased watering during the initial establishment period. Supplemental watering will be provided as needed based on seasonal conditions, soil moisture, and overall tree health. All watering will be performed using properly maintained equipment designed to deliver water efficiently and directly to the root zone. Care will be taken to maintain tree basin integrity and avoid water waste or overspray.

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Monitoring & Compliance - GSTS will regularly inspect trees receiving watering services to assess soil moisture, overall condition, and effectiveness of irrigation. Adjustments to watering frequency and volume will be made in coordination with the City to ensure optimal tree health and compliance with project requirements.

All watering activities will be documented and tracked by location, with records made available to the City as required. This ensures accountability, transparency, and alignment with the City’s maintenance and reporting expectations.

Summary - GSTS’s watering program emphasizes efficient water use, consistent monitoring, and adherence to City standards to support successful tree establishment and long-term urban forest health.

SCHEDULED CREW RENTAL - Great Scott Tree Service, Inc. (GSTS) will provide scheduled crew rental services on a limited, as-needed basis to support City-directed work that falls outside of the routine scope of services. This service is intended for special projects or extenuating circumstances, not as a replacement for standard maintenance operations.

GSTS maintains a scalable workforce capable of providing qualified personnel without disrupting scheduled grid or service request operations. Crews assigned to rental work will be coordinated in advance and deployed in a manner that ensures continuity of all ongoing services.

All personnel will be properly trained, equipped, and supervised, and will perform work in accordance with ANSI Z133 safety standards, ANSI A300, and ISA Best Management Practices.

GSTS is committed to transparency and accountability in the use of crew rental services.

Detailed backup documentation will be provided with each invoice, including crew rental backup sheets that itemize personnel, hours worked, and tasks performed. This allows the City to easily audit and verify all charges.

EMERGENCY RESPONSE - Great Scott Tree Service, Inc. (GSTS) will provide 24-hour emergency response services, seven (7) days per week, including weekends and holidays, to address tree-related incidents that pose an immediate risk to public safety or property. GSTS will dispatch crews in full compliance with City requirements, including crew dispatch within 30 minutes and on-site arrival within one (1) hour of notification for urgent conditions as directed by the Urban Forester Manager or their designee.

Mobilization & Rapid Response - GSTS maintains a decentralized, field-ready response model, enabling rapid mobilization across the City.
• GSTS currently has 10 crew members located within the City of Gardena and neighboring communities who take their work pickup trucks and emergency response equipment home daily, allowing for immediate deployment • Crews are fully equipped and ready to respond without delay, eliminating the need for centralized staging
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This structure allows GSTS to consistently meet or exceed required response timelines and maintain rapid on-site presence during emergency conditions.

Staffing Surge Capacity & Internal Mutual Aid - GSTS maintains significant internal surge capacity through its regional workforce and branch network, allowing for rapid scaling of operations during emergency conditions.

In addition to local crews assigned to the City of Gardena, GSTS can deploy trained personnel, supervisors, and equipment from other company service areas to support emergency response efforts. This internal mutual aid structure enables GSTS to quickly increase staffing levels in response to large-scale or extended events, including storm-related incidents and widespread tree failures.

Because all supplemental personnel are GSTS employees, they operate under the same training standards, safety protocols, and operational procedures, ensuring consistency in performance and compliance with City requirements.

This internal deployment model ensures that emergency staffing increases can occur without disrupting ongoing scheduled operations within the City.

Emergency Response Operations - Upon notification, GSTS will promptly mobilize crews to secure the site and mitigate hazards. In accordance with RFP requirements, emergency response efforts will prioritize:
• Removal of fallen limbs and debris
• Removal of fallen trees
• Clearing of roadways to maintain access for emergency vehicles and the public • Management of hazards within public rights-of-way
Crews will remain on-site until all immediate hazards are stabilized and the area is deemed safe.

Coordination with City & EOC Operations - GSTS will coordinate closely with City inspectors, the Urban Forester, Public Works staff, and Emergency Operations Center (EOC) personnel, as applicable, to ensure a unified and effective response. • Field supervisors will maintain continuous communication with City representatives during emergency operations
• GSTS will operate within the City’s established emergency management structure and follow direction from authorized personnel
• Crews and resources will be deployed, reassigned, and prioritized in alignment with Citydirected emergency response objectives This coordinated approach ensures efficient resource utilization and seamless integration with Citywide emergency operations.

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Documentation & Reporting - GSTS will provide detailed documentation for all emergency work performed, including personnel, equipment, locations, and activities. • Emergency response activities will be documented in real time • A written report will be submitted within 48 hours following the conclusion of emergency conditions
• Documentation will include work performed, locations serviced, and crew activity. • Any additional compensation requests will be submitted within the required timeframe and supported by appropriate documentation
Summary - GSTS’s emergency response program is designed to protect public safety, reduce risk, and ensure rapid, coordinated response to hazardous conditions. Through immediate mobilization, scalable internal staffing, coordinated operations with City and EOC personnel, and disciplined reporting, GSTS delivers a reliable and effective emergency response program.

All work is performed in accordance with City standards, ANSI A300, and ISA Best Management Practices, ensuring a safe, responsive, and defensible approach to emergency tree operations.

INCLEMENT WEATHER RESPONSE - Great Scott Tree Service, Inc. (GSTS) will provide inclement weather crew rental services in response to weather events declared by the Urban Forester Manager or their designee. This service is intended to support storm watch, high wind events, and weather-related cleanup efforts performed in lieu of regular scheduled work.

Upon notification, GSTS will promptly dispatch crews to support ongoing response efforts and maintain safe conditions throughout the City. During declared inclement weather events, crews will be reassigned as needed to address weather-related impacts while ensuring an organized and continuous response.

Work Conditions & Response - During non-emergency conditions, work will proceed as appropriate based on weather and safety considerations. When conditions escalate, GSTS crews will prioritize:
• Removal of fallen limbs and debris
• Removal of fallen trees
• Clearing of roadways to maintain access
• Management of hazards within public rights-of-way
Coordination & Continuity - GSTS understands that inclement weather events often require sustained response over multiple days. Our scalable workforce and field-ready crews allow us to support extended operations without disrupting overall service continuity. Crews will be deployed and reassigned in coordination with the City to ensure efficient use of resources and timely completion of work.

Summary - GSTS’s inclement weather response program ensures a coordinated and adaptable approach to storm-related events, allowing the City to maintain safe conditions, respond quickly to changing circumstances, and effectively manage weather-related impacts on the urban forest.

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ROOT PRUNING - Great Scott Tree Service, Inc. (GSTS) will perform root pruning services to address infrastructure conflicts while preserving tree health and structural stability. This service will be performed in accordance with City requirements and the standards.

Root pruning is the selective removal of tree roots to repair damaged hardscape, reduce infrastructure conflicts, and address potential safety hazards. All work will be performed using specialized equipment to ensure clean, precise cuts that minimize stress to the tree. GSTS will follow City standards and industry best practices when performing root pruning. Root cuts will be made at appropriate distances from the trunk, consistent with Industry guidelines.

To protect tree health and stability:
• Root pruning will be limited to no more than 25% of the root zone • Larger roots (3 inches or greater) will be evaluated by qualified arborists prior to removal • Roots will be exposed as needed to ensure proper, controlled cuts • Trenches will be backfilled and work areas will be restored to match surrounding grade.

Utility Coordination & Site Protection - Prior to commencing work, GSTS will contact Underground Service Alert (USA) to identify all underground utilities and irrigation systems. All operations will be performed in a manner that protects surrounding infrastructure, and any damage will be promptly repaired. All debris will be removed, and work areas will be left clean.

ROOT BARRIER INSTALLATION - GSTS can implement root barrier installation as a preventative measure to reduce future hardscape damage and support long-term tree health in urban environments. This method is used selectively and in coordination with the City when site conditions warrant its application. Root barrier installation combines root pruning with the placement of semi-rigid deflector panels between tree roots and adjacent hardscape. These panels are designed to redirect root growth downward and away from sidewalks, curbs, and other infrastructure, helping to minimize future conflicts.

All root barrier installations will follow the same evaluation criteria and best practices used for root pruning. GSTS will assess each site to determine feasibility and will notify the City if installation is not appropriate. Root barriers will only be installed when it can be done without compromising the health, stability, or safety of the tree. Through proper evaluation and installation, GSTS provides root barrier solutions as a value-added approach to extending infrastructure life while maintaining a healthy and sustainable urban forest.

ARBORIST CONSULTING – Proactive arborist consulting is a key component of effective urban forest management and helps minimize liability while promoting long-term tree health and safety. Great Scott Tree Service (GSTS) will dedicate a qualified ISA Certified Arborist who also holds TRAQ (Tree Risk Assessment Qualification) to provide professional inspection, reporting, and advisory services for the City.

This arborist will respond promptly to inspection requests, whether for a single tree or larger site evaluations. Each inspection will include a detailed written report with photographic documentation, assessment of tree structure and stability, identification of pests or diseases, evaluation of root and soil conditions, and clear recommendations for preventive action.

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QUALITY CONTROL OVERVIEW - Great Scott Tree Service, Inc. has established a comprehensive Quality Control Plan designed to ensure consistent, high-quality service delivery across all areas of operations. This plan begins with a strong foundation in safety, and extends through pruning standards, certified personnel, customer service protocols, traffic control procedures, and day-to-day operational guidelines. Our Quality Control Plan will be implemented immediately upon contract award to ensure that the City of Gardena receives professional, reliable, and responsive tree maintenance services throughout the duration of the agreement.

QUALITY ASSURANCE - Great Scott Tree Service, Inc. (GSTS) implements a structured Quality Assurance (QA) and Quality Control (QC) program to ensure all work complies with City specifications, ANSI A300 standards, and ISA Best Management Practices. Our approach combines proactive field oversight, standardized inspection protocols, and documented corrective action procedures to maintain consistent service quality across all operations. This process is further supported through coordination with the City’s 311 service request system, ensuring that all tree-related concerns are tracked, addressed, and verified through completion.

Field Inspection Protocols - GSTS utilizes a multi-tiered inspection process to verify quality at every stage of work:
• Pre-Site Inspections: Prior to the start of work, supervisors evaluate each job site to confirm scope, identify site-specific challenges, and ensure crews are properly staffed and equipped for the task. These inspections also provide an opportunity to coordinate with City staff and align expectations before work begins. • Ongoing Field Supervision: ISA Certified Arborists and Field Supervisors conduct continuous on-site inspections during active operations to verify proper pruning techniques, safety compliance, traffic control implementation, and City standards. • Post-Work Inspections: Upon completion of each work location, supervisors perform formal inspections using standardized checklists aligned with ANSI A300 and ISA BMPs. These inspections verify structural pruning quality, clearance compliance, debris removal, and site restoration.
• Management Audits: Area Managers perform periodic quality audits and spot checks to ensure consistency across crews and confirm compliance with contract specifications.

All inspections are documented through our digital management system, providing real-time visibility and accountability.

Compliance Verification - All completed work is evaluated against:
• City of Gardena specifications, work standards, and Municipal Codes • ANSI A300 Tree Care Standards
• ISA Best Management Practices
• TCIA industry standards and safety guidelines
• Internal performance benchmarks and safety protocols
This ensures all operations are performed safely, consistently, and in accordance with industry and municipal requirements.

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Collaborative Field Inspection - As part of our communication and coordination program with City inspectors, the Urban Forester, and Public Works staff, GSTS will provide regular progress updates and completion reports for all active work orders. We will coordinate and facilitate collaborative field inspections at key project benchmarks, creating multiple opportunities for alignment and feedback throughout the work process.

Prior to the start of work, GSTS supervisors conduct pre-site inspections to confirm that crews are properly configured, equipped, and prepared for the specific scope of work. These preinspections also provide an opportunity to meet with City staff in the field to perform sample pruning on representative tree species, allowing both parties to align expectations on pruning standards and outcomes before full production begins.

This proactive approach ensures that expectations are clearly established on the front end, reducing the need for corrective work later. Post-work inspections will still be performed to verify compliance; however, GSTS’s process creates multiple layers of collaboration and quality verification throughout the lifecycle of each work order.

Corrective Action Procedures - GSTS’s Quality Control Program is designed to prevent deficiencies before they occur through proactive field supervision, pre-site inspections, standardized work practices, and continuous communication with City staff. Our layered inspection and verification processes ensure that work is performed correctly the first time, minimizing the need for corrective action.

However, should a deficiency be identified, the following shall apply:
• Immediate Field Correction: Any issue identified during inspection is addressed in real time by the responsible supervisor whenever feasible.
• Deficiency Tracking: All deficiencies are documented in our TrimIT™ system, including location, issue type, responsible crew, and required corrective action. • Timely Resolution: Corrective actions are prioritized and completed within Cityrequired timeframes, including the 72-hour correction window, ensuring full compliance and avoidance of performance penalties.
• Verification & Closure: Supervisors re-inspect corrected work to confirm compliance before closing out the issue.
• Continuous Improvement: Management reviews recurring issues to identify root causes and implement training or process adjustments to prevent future occurrences.

Summary - Through structured inspections, real-time oversight, proactive collaboration, and disciplined corrective action procedures, GSTS ensures that all work consistently meets or exceeds City specifications, ANSI standards, and ISA Best Management Practices.

These systems collectively support our Key Performance Indicator (KPI) tracking, allowing GSTS to measure performance in areas such as response times, quality compliance, schedule adherence, and issue resolution. By continuously monitoring and analyzing these metrics, we ensure accountability, drive ongoing improvement, and deliver consistent, high-quality results while reducing risk and maintaining full alignment with City expectations.

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SAFETY - Great Scott Tree Service, Inc. (GSTS) is committed to maintaining a rigorous and proactive safety program that protects the health and welfare of our employees, the public, and City property. Our safety program is built on planning, communication, and real-time hazard mitigation, ensuring all operations are performed in full compliance with Cal/OSHA regulations, ANSI Z133 safety standards, ISA Best Management Practices, and all applicable City requirements.

Our safety culture is led by our full-time Safety Manager, Isgard Ocampo, whose sole responsibility is overseeing safety across all operations.

Isgard’s Professional Registration:
• Certified Treecare Safety Professional (TCIA)
• OSHA Certified Safety and Health
• EHAP Certified
• Crew Leader Certified
• CPR-AED Certified Instructor
Isgard is a dedicated safety professional who evaluates all operations strictly through the lens of safety—independent of production, scheduling, or profitability. As a Certified Treecare Safety Professional (CTSP), he ensures that all work is performed in accordance with the highest standards of safety, training, and regulatory compliance. He is deeply committed to providing employees with the tools, knowledge, and support necessary to perform their work safely and effectively.

Job Hazard Analysis (JHA) - Prior to the start of each workday and at each new job site, GSTS crews perform a Job Hazard Analysis (JHA) to identify site-specific risks and establish appropriate control measures.

JHAs evaluate:
• Traffic conditions and pedestrian exposure
• Proximity to utilities and electrical conductors
• Tree condition, structural defects, and potential failure points • Environmental factors such as weather, slopes, and access limitations • Equipment needs and crew positioning
Based on this assessment, supervisors determine the safest work approach, required PPE, and equipment setup before work begins.

Tailgate Safety Meetings - GSTS maintains a structured, multi-level safety training program designed to reinforce safe work practices on a daily, weekly, monthly, and annual basis. • Daily Training (Tyfoom App): Each crew member completes a daily safety training module through the Tyfoom platform prior to beginning work. These modules include short training videos followed by quizzes to confirm comprehension. Participation and completion are tracked digitally to ensure accountability and engagement.

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• Weekly Tailgate Meetings: Crews participate in in-person weekly safety meetings conducted at GSTS yard locations. These sessions follow TCIA Tailgate Safety Training Log topics and focus on reinforcing core safety practices and field-level hazard awareness.
• Monthly Safety Training: GSTS conducts expanded monthly training sessions that build upon weekly topics. These sessions include deeper dives into TCIA materials as well as additional topics selected by our Safety Manager based on seasonal risks, incident trends, or operational needs.
• Annual Training & Certifications: All field personnel participate in annual safety training that includes CPR certification, aerial rescue procedures, wildlife awareness, and Continuing Education Unit (CEU) updates as required to maintain certifications and ensure ongoing professional development.

This layered training approach ensures that safety knowledge is continuously reinforced and applied in the field.

Incident Response Protocols - GSTS’s safety program is designed to minimize the occurrence of incidents through proactive hazard identification, structured training, and continuous field oversight. Our layered safety systems and supervision ensure that risks are addressed before they result in injury, damage, or disruption.

However, in the event that an incident does occur, GSTS maintains a structured and immediate response protocol:
• Immediate Action: Work is stopped, the area is secured, and any hazards are mitigated • Notification: The on-site supervisor notifies GSTS management and City representatives promptly
• Documentation: All incidents are documented, including conditions, actions taken, and supporting information
• Corrective Measures: A resolution plan is implemented immediately, with corrective actions tracked through completion
• Review & Prevention: Management reviews each incident to identify root causes and implement training or procedural improvements
All safety procedures are governed by our formal Injury and Illness Prevention Program (IIPP), developed in collaboration with our insurance carrier and aligned with Cal/OSHA standards.

Great Scott Tree Service maintains an excellent safety record, supported by a low Experience Modification Rating (EMR), demonstrating our commitment to safe and responsible operations.

Summary - GSTS’s operational safety methodology emphasizes proactive hazard identification, continuous training, and disciplined response procedures. Supported by dedicated safety leadership, structured training programs, and real-time field practices, our program ensures safe, compliant, and reliable operations while minimizing risk to the City, the public, and our workforce.

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CREW SUPERVISION - Great Scott Tree Service, Inc. (GSTS) maintains a structured, multilevel supervision system to ensure all operations are performed safely, efficiently, and in full compliance with City of Gardena specifications. Our supervision model provides clear accountability, real-time oversight, and consistent quality control across all field activities.

Executive Oversight - At the highest level, GSTS will assign a dedicated Project Manager responsible for overall contract performance, coordination, and accountability. This role will be fulfilled by Scott Griffiths, President of Great Scott Tree Service, who is a Certified Arborist, Certified Municipal Arborist, and Certified Urban Forest Professional. The Project Manager will provide executive oversight, ensure alignment with City expectations, and support field operations through direct involvement and high-level coordination.

Supervision Structure - In accordance with the RFP requirements, GSTS will maintain three levels of supervision at all times:
• Area Manager – ISA Certified Arborist: Responsible for daily operations, scheduling coordination, and communication with City staff
• Field Supervisor – ISA Certified Arborist + Certified Tree Worker / Climber:

Oversees daily field operations, ensures compliance with specifications, and coordinates crew activities
• Working Foreman – Certified Tree Worker / Climber: Provides direct, on-site supervision of crew members and ensures work is performed safely and in accordance with standards
Qualified Personnel & Certification Compliance - All crews will include ISA Certified Tree Workers, supervised by qualified personnel meeting or exceeding RFP requirements. GSTS will provide the City with copies of all required certifications for personnel assigned to work within the City. Supervisory staff are responsible for:
• Ensuring compliance with ANSI A300, ANSI Z133, ISA Best Management Practices, and City specifications
• Verifying proper pruning techniques, safety procedures, and work quality • Coordinating with City inspectors and addressing field directives in real time Communication & Field Responsiveness - All supervisory personnel are equipped with mobile communication devices, allowing for immediate response to City direction, emergency conditions, or field issues.
• Supervisors maintain constant communication with City staff & Urban Forestry staff • Field adjustments and priorities can be implemented in real time • Issues are escalated quickly through established communication channels This ensures that GSTS remains fully responsive and always aligns with City expectations.

Summary - GSTS’s supervision model is built on experienced leadership, qualified personnel, and structured field oversight. With executive-level involvement, multiple layers of certified supervision, and real-time communication, GSTS ensures that all work is performed safely, consistently, and in full compliance with City requirements.

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COMMUNICATION - Great Scott Tree Service, Inc. (GSTS) prioritizes clear, consistent, and responsive communication with City inspectors, the Urban Forester, and Public Works staff. Our communication framework is designed to provide real-time visibility, structured reporting, and immediate responsiveness, ensuring full alignment with City expectations and contract requirements.

Project Coordination & Points of Contact - GSTS will assign a dedicated ISA Certified Project Supervisor to serve as the City’s primary point of contact. This individual is authorized to make real-time field decisions, coordinate all operations, and respond immediately to City direction or concerns.

The Project Supervisor will:
• Maintain continuous communication with the City’s assigned inspector, Urban Forester, and Public Works staff
• Coordinate daily operations, scheduling, and field adjustments • Serve as the primary escalation point for issues requiring immediate attention This structure ensures clear accountability and eliminates communication gaps.

Reporting Tools & Documentation - GSTS utilizes a combination of digital reporting tools and GIS-based systems to ensure transparency and accountability. • Daily Electronic Reports: GSTS will submit a detailed daily report via email no later than 7:30 A.M. each working day to the Public Works Director, Field Operations Manager, Urban Forester Manager, and City Inspector. Reports will include:
o Crew counts and assignments
o Work locations and planned activities
o Contact information for field supervisors
o Status updates and work completed
o Midday updates and schedule adjustments
o Any issues, delays, or special conditions encountered • Photo Documentation: All written communications will include time-stamped photographs to document:
o Correction of deficiencies
o Vandalism, accidents, or theft
o Completed work or other conditions as requested by the City • Web-Based Portal (TrimIT™): City staff will have access to a real-time platform to:
o Submit and track service requests
o View completed work and job status
o Access GIS-based tree inventory and service history
o Generate reports and review documentation
This system ensures that all communication is documented, traceable, and accessible.

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Meeting Cadence & Ongoing Coordination
GSTS is committed to proactive coordination with City staff through structured and flexible communication practices:
• Daily Coordination: Ongoing communication with City inspectors throughout the workday to address field conditions, priorities, and adjustments • Weekly Walk-Through Inspections: GSTS Project Management will meet on-site with the City’s authorized representative, as needed, for daytime walk-through inspections scheduled at the City’s convenience. Any corrective work identified during these inspections, or through interim inspections conducted by the City, will be completed promptly and to the City’s satisfaction
• Routine Check-Ins: Scheduled meetings or calls with the Urban Forester and Public Works staff to review progress, discuss upcoming work, and address any concerns • Field Walk-Throughs: Joint site inspections and quality review meetings conducted at key project milestones
• On-Demand Meetings: Availability for additional coordination meetings as requested by City staff
This approach ensures continuous alignment, accountability, and immediate response to City feedback.

Escalation Procedures - GSTS maintains a clear and responsive escalation process to address issues, delays, or unexpected conditions:
• Immediate Notification: Any issues impacting schedule, safety, or service levels are communicated immediately to the City inspector
• Supervisor Response: The Project Supervisor evaluates the issue and implements corrective actions in real time
• Management Escalation: If required, issues are escalated to senior management to ensure rapid resolution
• Documentation & Follow-Up: All issues are documented, tracked, and communicated through completion
This structured escalation process ensures that all concerns are addressed quickly, transparently, and in coordination with the City.

Summary - GSTS’s communication and coordination approach is built on accountability, transparency, and responsiveness. Through dedicated points of contact, structured reporting, real-time data access, and clear escalation procedures, GSTS ensures seamless coordination with City staff and consistent alignment with contract requirements.

These processes are further supported by KPI tracking, including communication response times, reporting compliance, and issue resolution timelines, ensuring continuous improvement and reliable performance throughout the contract term.

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PROGRESS REPORTING – Great Scott Tree Service, Inc. (GSTS) utilizes a structured and data-driven approach to progress reporting, invoicing, and performance tracking to ensure full transparency, accountability, and alignment with City of Gardena contract requirements. Our system integrates dedicated personnel, scheduled reporting, and real-time data management tools to support effective contract administration and continuous performance monitoring.

Progress Reporting & Scheduling - GSTS will develop and maintain detailed work schedules and progress reports in full compliance with City requirements. • Dedicated Scheduling Coordination: GSTS will assign a dedicated internal scheduling staff member responsible for developing, maintaining, and updating all work schedules.

This individual will be in constant communication with the assigned Project Supervisor to ensure real-time alignment between planned and field operations. • Initial Schedule: Within 48 hours of Notice to Proceed, GSTS will submit a proposed weekly maintenance schedule, including task locations, timelines, and crew assignments, for City review and approval
• Ongoing Schedule Updates: Revised schedules will be submitted twice monthly (1st and 15th), reflecting progress, changes in work activities, and upcoming operations • Weekly Project Reports: A weekly report will be submitted to the City outlining:
o Work completed and areas serviced
o Overall condition of maintained areas
o Any issues or problem areas encountered
o Corrective actions and anticipated timelines
• Daily Reporting: GSTS will provide daily electronic reports by 7:30 A.M. including:
o Crew counts and assignments
o Work locations and planned activities
o Status updates and midday adjustments
o Any issues, delays, or special conditions
Invoicing & Supporting Documentation - GSTS maintains a highly transparent and detailed invoicing process designed to provide full accountability and traceability of all work performed. • Monthly Invoices: Submitted electronically by the 15th of each month for all work completed during the previous billing cycle
• Detailed Line-Item Documentation: Each invoice will include individual line items for each tree asset serviced, including:
o Grid Identification, Address, and GPS coordinates
o Tree Species
o DBH & Height
o Service Type & Service Date
o Applicable Field Notes
• Supporting Documentation: Invoices will be supported by:
o Work completion reports
o Photo documentation as required
o Green waste recycling and diversion reports in compliance with state and local regulations
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• Mapping Capability: GSTS can provide GPS-based tree maps (Google Maps format) upon request to visually support invoicing and work verification • Budget Tracking: Each monthly invoice will include a cover summary page that serves as an overall budget report for the current fiscal period, providing the City with clear insight into contract utilization and remaining budget
• Separate Invoicing for Extra Work: Any authorized extra work or repairs will be invoiced separately, with proper City approval documentation Certified Payroll Compliance: GSTS prepares all certified payroll records in-house in full compliance with prevailing wage requirements. All payroll reports are reviewed and audited by a qualified third-party provider - LCP Tracker - prior to submission to the California Department of Industrial Relations (DIR), ensuring accuracy, compliance, and timely reporting KPI Tracking & Performance Monitoring - GSTS utilizes Key Performance Indicators (KPIs) to measure and manage contract performance in alignment with City expectations and Vendor Performance Evaluation criteria. Tracked metrics include:
• Schedule adherence and on-time completion rates
• Service request response times
• Quality control inspection results and compliance rates • Complaint resolution timelines
• Emergency response performance
These KPIs are continuously monitored to ensure that GSTS maintains high performance standards and avoids deficiencies that could impact City evaluations or contract compliance.

Dashboard Reporting & Data Systems - GSTS will provide the City with access to a comprehensive, web-based GIS and reporting platform (TrimIT™), which serves as the central hub for all contract data and reporting.

TrimIT™ includes an online customer web portal that provides City staff with direct access to:
• Full tree inventory associated with the contract
• Real-time status of ongoing work and service requests • Historical work records and service history
• Past invoicing and supporting documentation
• Detailed tree data including species, size, location, and maintenance history This system consolidates all contract-related information into a single, accessible platform, improving transparency, coordination, and decision-making.

Summary - GSTS’s reporting and data management approach is built on accuracy, transparency, and accountability. Through dedicated scheduling coordination, detailed and traceable invoicing, KPI-driven performance monitoring, and real-time dashboard access, GSTS provides the City with the tools and visibility needed to effectively manage the contract and evaluate performance.

This integrated system ensures consistent compliance with contract requirements, supports datadriven decision-making, and reinforces GSTS’s commitment to delivering measurable, highquality results.

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PERFORMANCE MONITORING- Great Scott Tree Service, Inc. (GSTS) utilizes a comprehensive, data-driven performance management system to measure contract success, ensure compliance with City standards, and continuously improve service delivery. Our approach is centered on Key Performance Indicators (KPIs) that align directly with the City of Gardena’s service expectations, response requirements, and Vendor Performance Evaluation procedures.

GSTS recognizes that this contract will be subject to the City’s Vendor Performance Plan Procedures (Administrative Manual Section 07.021.00) and has deliberately built its operational systems to perform under this level of scrutiny.

Where others may view formal performance evaluation as an added burden, GSTS views it as a strategic advantage—an opportunity to demonstrate measurable excellence, validate performance through data, and establish a documented record of consistent, high-quality service. Our approach is designed not only to meet performance standards, but to clearly and continuously prove it.

Core Performance Metrics - GSTS tracks performance across the following key categories:
• Response Time Compliance
o Emergency (ASAP): Dispatch within 30 minutes, on-site within 1 hour o Priority 1, 2, and 3 service request response compliance o Percentage of service requests completed within required timelines • Cycle Completion & Schedule Adherence
o Grid pruning completion rates by schedule
o Adherence to approved maintenance schedules
o On-time completion of cyclical and non-scheduled work • Quality & Defect Rate Monitoring
o QA/QC inspection pass rates
o Deficiency and rework frequency
o Compliance with ANSI A300, Z133, and City specifications • Corrective Action Performance
o Time to resolve deficiencies (within 72-hour requirement) o Recurrence tracking and prevention measures
o Completion of corrective work within mandated timelines • Public Interface & Complaint Resolution
o Complaint response time
o Resolution timeframe and closure rates
o Complaint frequency trends
• Emergency Response Performance
o Dispatch and arrival time tracking
o Duration of emergency operations
o Documentation and reporting compliance
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Data Integration & Reporting Systems - All KPI data is captured and managed through GSTS’s TrimIT™ Vendor Web Portal Platform, daily reports, and invoicing systems.

This integrated approach ensures that all performance metrics are:
• Real-time and verifiable
• Linked to specific work locations and tree assets
• Supported by as needed photo documentation and reporting records • Accessible to City staff through the Web Portal dashboard reporting tool.

This level of transparency ensures that performance can be continuously monitored, validated, and reported in alignment with Vendor Performance Evaluation requirements.

Continuous Improvement & Performance Management - GSTS actively uses KPI data to drive continuous improvement and proactively manage performance:
• Performance metrics are reviewed regularly by management and supervisory staff • Trends are analyzed to identify inefficiencies or recurring issues • Training, staffing, and operational adjustments are implemented based on data findings • Scheduling and resource allocation are refined to maintain compliance with service levels This proactive approach ensures that potential issues are addressed before they impact performance evaluations, trigger penalties, or create risk for the City.

Alignment with Vendor Performance Evaluation - GSTS’s KPI framework is intentionally aligned with the City’s Vendor Performance Plan Procedures, ensuring that all measurable aspects of contract performance are tracked, documented, and continuously improved. By maintaining strong performance across:
• Response times
• Schedule adherence
• Work quality
• Issue resolution
GSTS ensures consistently high evaluation scores and avoids conditions that could lead to corrective actions, penalties, or adverse performance ratings.

We view the Vendor Performance Evaluation process as an opportunity to demonstrate accountability, validate performance, and establish a documented record of excellence for future City partnerships.

Summary - GSTS’s KPI-driven approach transforms contract performance into a measurable, transparent, and actively managed system. By aligning our operations with the City’s Vendor Performance Plan Procedures, we ensure that performance is not only compliant, but consistently exceeds expectations.

Through continuous monitoring, data-driven decision-making, and a commitment to accountability, GSTS delivers reliable, high-quality service while reducing risk, minimizing liability, and strengthening the City’s confidence in contract performance.

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RISK MANAGEMENT – Great Scott Tree Service, Inc. (GSTS) understands that citywide municipal tree management operations involve a range of operational, environmental, and public interface risks.

Our approach is to proactively identify, mitigate, and manage these risks through structured systems, redundant staffing, and responsive operational controls to ensure uninterrupted service delivery.

Staffing Shortages & Workforce Availability
• Risk: The tree care industry in California faces an ongoing shortage of qualified tree workers due to a limited labor pool and the frequent migration of experienced personnel to higher-paying disaster response and utility-related work. • Mitigation Strategy: GSTS has developed a proactive workforce strategy to ensure long-term staffing stability and scalability.
o GSTS maintains a large, scalable workforce of over 130 field personnel, supported by internal scheduling and supervisory teams
o Redundancies are built into every staffing level to allow immediate reassignment of qualified personnel
o GSTS has implemented a robust internal training and career development program, recruiting from adjacent labor pools and developing personnel into certified tree workers
By investing in workforce development, certification pathways, and career advancement, GSTS ensures a stable labor force capable of supporting long-term municipal contracts.

Weather Events & Operational Delays
• Risk: Weather conditions such as storms, high winds, and rain events may delay scheduled operations and impact productivity.
• Mitigation Strategy: While weather conditions are uncontrollable, GSTS minimizes disruption through adaptive operations and specialized crew deployment. o Inclement weather crews are utilized to perform safe, ground-level work and support services during adverse conditions
o Crews are reassigned to priority or relief work to maintain productivity o Scheduling is adjusted in coordination with the City to ensure compliance with service expectations
This approach allows GSTS to minimize downtime and maintain forward progress even during unfavorable weather conditions.

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Supply Chain Disruptions & Equipment Availability
• Risk: Supply chain delays or equipment shortages may impact service delivery and operational efficiency.
• Mitigation Strategy: GSTS mitigates this risk through full ownership and control of its equipment and operational resources.
o All primary equipment is owned, maintained, and managed in-house o Preventative maintenance programs ensure equipment readiness and reliability o GSTS maintains warehouse inventory of critical parts, tools, and supplies to provide redundancy
o Backup equipment is available to support uninterrupted operations This self-sufficient model minimizes reliance on external supply chains and ensures continuous service delivery under all conditions.

Public Safety Incidents & Liability Exposure
• Risk: Tree maintenance operations present inherent risks to public safety, property, and surrounding infrastructure.
• Mitigation Strategy: GSTS prioritizes a proactive safety and quality-driven approach to minimize the likelihood of incidents.
o High-quality pruning and maintenance practices reduce the likelihood of tree failure
o A strong internal safety culture ensures adherence to ANSI Z133, ISA Best Management Practices, and City standards
o Crews actively manage work zones to protect pedestrians, motorists, and property o Community interaction and public awareness help reduce risk during operations GSTS’s philosophy is that the most effective way to manage risk is to prevent incidents before they occur through proper training, planning, and execution.

Summary - GSTS’s risk management approach is built on proactive planning, operational control, and continuous improvement. By addressing key risks through internal workforce development, adaptive scheduling, equipment self-sufficiency, and a safety-first culture, GSTS ensures uninterrupted service delivery and consistent performance.

Through these strategies, GSTS delivers a resilient, scalable, and low-risk service model that protects public safety, minimizes liability, and supports the City’s operational and performance objectives.

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PRUNING STANDARDS - Great Scott Tree Service, Inc. (GSTS) ensures that all pruning operations, workmanship, and site conditions comply with City of Gardena specifications, ANSI A300 and Z133 standards, ISA Best Management Practices, and all applicable regulatory requirements.

This section outlines the technical application of our QA/QC program specific to pruning and site performance. Our full Quality Assurance and Quality Control framework, including inspection protocols and corrective action procedures, is detailed in Section X: Quality Control Program.

Pruning Standards Compliance - All tree pruning performed by GSTS will adhere to:
• ANSI A300 (Part 1) – Pruning Standards (most current version) • ANSI Z133 Safety Standards
• ISA Best Management Practices and Tree Pruning Guidelines • TCIA industry standards
• City of Gardena specifications, which supersede all minimum standards GSTS crews are composed of ISA Certified Arborists and ISA Certified Tree Workers, with apprentice personnel working under direct supervision. All staff maintain certifications through Continuing Education Units (CEUs), ensuring current knowledge of industry standards and evolving best practices.

Pruning is performed to achieve clearance, structural integrity, and long-term tree health, while preserving natural form and avoiding improper practices such as topping, lion-tailing, or damage to the branch collar. All work is performed in accordance with City-specific requirements, including clearance heights, palm pruning standards, and utility separation distances.

Workmanship Verification - Workmanship is verified through field-level application of GSTS’s QA/QC system, with a focus on pruning quality and compliance with City standards.

Supervisors verify:
• Proper pruning cuts made to suitable laterals (minimum 1/3 diameter relationship) • Preservation of branch collars and avoidance of flush cuts • Removal of dead, damaged, or structurally deficient limbs • Correction of structural issues such as crossing limbs, codominant stems, and weak attachments
• Maintenance of required clearances for roadways, sidewalks, signage, and utilities • Balanced canopy structure and overall tree aesthetics Specialized requirements, including palm pruning specifications, epicormic growth management, and clearance from electrical conductors, are verified to ensure full compliance with City standards.

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Debris Removal & Site Restoration - GSTS maintains strict standards for debris removal and site restoration as part of our overall quality control approach. • All green waste, logs, and debris are removed from the site upon completion of work • Work areas are raked, swept, and restored to a clean and safe condition • Public rights-of-way and adjacent properties are left free of debris and hazards • All material is controlled during cutting and lowering operations to prevent damage to property or surrounding vegetation
Site conditions are verified prior to crew departure to ensure compliance with City expectations.

Summary - By combining strict adherence to industry standards with targeted quality verification, GSTS ensures that all pruning operations, workmanship, and site conditions consistently meet or exceed City expectations while supporting the long-term health and safety of the urban forest.

These efforts are further supported by our broader Quality Control Program and KPI tracking systems, which monitor performance, ensure accountability, and drive continuous improvement across all operations.

TRAFFIC CONTROL - Great Scott Tree Service, Inc. (GSTS) will implement a comprehensive traffic control program designed to ensure maximum public safety, minimal disruption, and full compliance with all City of Gardena requirements during tree maintenance operations.

All work will be carefully planned and executed to minimize obstruction, inconvenience, and disruption to the public, while maintaining safe and efficient access for vehicles, pedestrians, and adjacent properties.

Traffic Control Standards & Compliance - GSTS will furnish, install, and maintain all required traffic control devices and signage necessary to safely guide the public through active work zones, as directed by the Urban Forester Manager and City staff.

All traffic control operations will conform to applicable regulations and standards, including:
• California Manual on Uniform Traffic Control Devices (CAMUTCD) • Caltrans Traffic Control Manuals
• APWA Traffic Control Handbook
• Manual on Uniform Traffic Control Devices (MUTCD)
• American Traffic Safety Services Association (ATSSA) guidelines Traffic control measures will include the use of warning signs, cones, barricades, flaggers, and lane delineation devices as appropriate to the work environment.

GSTS will not close traffic lanes, streets, alleys, sidewalks, or implement detours without prior written approval from the City of Gardena Public Works Department.

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Public Safety & Operational Planning - GSTS will schedule operations to ensure the least possible disruption to traffic flow, businesses, and residential areas. Work will be performed in a manner that avoids unnecessary congestion and maintains safe access at all times. • Work on major arterial roadways will be performed only between 9:00 A.M. and 2:00 P.M., unless otherwise authorized by the City Traffic Engineer • Crews will not undertake more work than can be safely managed at any given time • Work zones will be established and maintained to ensure clear visibility and safe passage for pedestrians and vehicles
• Pedestrian pathways will be maintained or safely redirected as necessary At no time will operations proceed in a manner that creates a hazardous condition for the public.

Coordination with City & Agencies - GSTS will coordinate closely with the City of Gardena Public Works Department, Traffic Engineering, and Urban Forestry staff to ensure all traffic control measures are properly planned and executed.
• Traffic control plans and lane closures will be submitted for review and approval when required
• Field supervisors will communicate directly with City inspectors regarding site-specific traffic control needs
• Work schedules will be adjusted as necessary to accommodate City priorities, events, or traffic conditions
• Coordination with utility providers will occur when work impacts shared infrastructure As an added measure, GSTS has established partnerships with C31 licensed Construction Zone Traffic Control providers to supplement traffic control operations when conditions warrant.

These partners allow GSTS to scale traffic control resources for complex or high-traffic environments while maintaining full regulatory compliance. A full profile of these partners is included in Proposal Section 7, Attachments, Sub-Section: Proposed Subcontractors, Pages 104-105 for additional details.

Accountability & Risk Management - GSTS understands that proper traffic control is critical to public safety and contract compliance. Our supervisors actively monitor traffic control setups in the field to ensure all devices are properly installed, maintained, and functioning as intended.

Failure to provide proper traffic control may result in penalties; therefore, GSTS’s Quality Control and Safety programs are designed to prevent deficiencies and ensure full compliance at all times.

Summary - GSTS’s traffic control program is built on compliance, planning, and scalability, ensuring safe and efficient work zones that protect the public while minimizing disruption.

Through strict adherence to regulatory standards, dedicated field oversight, and the ability to deploy specialized traffic control partners when needed, GSTS delivers reliable, safe, and professionally managed operations throughout the City.

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RESIDENT NOTIFICATION – Great Scott Tree Service, Inc. (GSTS) implements a structured and proactive approach to resident notification, public coordination, and complaint resolution to ensure tree maintenance operations are conducted with minimal disruption, clear communication, and full compliance with City requirements.

Resident Notification - Prior to commencing work, GSTS will provide advance notification to all affected residents and businesses in accordance with City of Gardena requirements. • No Parking Signage: “NO PARKING” signs referencing applicable Gardena Municipal Code will be posted 48 hours in advance using approved methods. • Work Zone Visibility: Stakes, cones, and other safety devices will be placed in the parkway as appropriate to maintain visibility and public safety.

In addition, GSTS will provide the City with a detailed work schedule in advance of operations for coordination and review. GSTS acknowledges the City’s authority to modify schedules to avoid conflicts with community activities or operational priorities.

Coordination with Residents & Businesses - GSTS understands that our crews are highly visible representatives of the City and will maintain a professional and responsive presence in all public interactions.
• Field supervisors and crew members are trained to engage courteously with residents and businesses, providing general information about scheduled work and directing specific concerns to appropriate City representatives or GSTS management • Supervisors are available in the field to address real-time concerns and coordinate directly with affected property owners when necessary
• For work in parks, open spaces, or high-activity areas, GSTS will coordinate in advance with the Urban Forester or designated City staff to avoid conflicts with events or public use
Complaint Resolution & Public Concerns - GSTS maintains a proactive and responsive system for managing public inquiries, complaints, or concerns, including those related to property impacts.
• Immediate Acknowledgment: All complaints received in the field or through City channels are documented and acknowledged promptly
• Notification & Coordination: GSTS will notify City representatives of any complaints or property-related issues and coordinate on appropriate response actions • Timely Resolution: A resolution plan is implemented quickly, with corrective actions completed within 48 hours, unless otherwise directed by the City • Property Protection & Responsibility: GSTS will take all necessary precautions to protect public and private property during operations. In the event of damage, GSTS will immediately notify the appropriate owner or authority and take full responsibility for repair or replacement, in accordance with contract requirements • Tracking & Documentation: All complaints and incidents are logged and tracked through our TrimIT™ system, including status updates and final resolution • Follow-Up & Improvement: Management reviews all complaints to identify trends and implement improvements to prevent recurrence
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Summary - GSTS’s approach to notification and public coordination is built on proactive communication, professionalism, and accountability. By providing timely notifications, safeguarding public and private property, maintaining strong field presence, and resolving concerns quickly and transparently, GSTS ensures a positive public experience while minimizing disruption and maintaining full compliance with City requirements.

These processes are supported by Key Performance Indicator (KPI) tracking, including metrics such as notification compliance rates, response times to public inquiries, complaint resolution timelines, and overall complaint frequency.

By monitoring and evaluating these performance indicators, GSTS ensures continuous improvement, accountability, and alignment with the City’s expectations for service quality and community engagement.

CUSTOMER SERVICE & PUBLIC INTERFACE - Great Scott Tree Service, Inc. (GSTS) recognizes that our crews are often the most visible representatives of the City while performing work in public spaces. Every interaction—with City staff, residents, and the general public—is treated as an opportunity to demonstrate professionalism, respect, and responsiveness.

GSTS approaches public engagement as an extension of contract performance, with a focus on clear communication, accountability, and timely resolution of inquiries and concerns. • Proactive Communication & Coordination – GSTS maintains consistent communication with City staff and supports resident awareness through advance notifications, real-time updates, and coordination throughout all phases of work. Field supervisors are available to assist with on-site coordination and address public concerns. • Public Inquiries & Complaint Management – All public inquiries and complaints, whether received directly or through the City, are promptly acknowledged, documented, and tracked within our TrimIT™ system. Each item is assigned for follow-up, coordinated with City staff, and resolved in a timely and transparent manner in accordance with City expectations.
• Responsive Resolution & Accountability – GSTS implements prompt resolution strategies for all concerns, including field verification, corrective action if necessary, and communication with the reporting party when appropriate. All issues are tracked through closure to ensure accountability and prevent recurrence. • Professional Public Interaction – Field crews and supervisors are trained to engage courteously with residents, provide general information about scheduled work, and direct specific concerns through proper City and project management channels while maintaining safety and operational efficiency.

GSTS understands that effective public interaction reduces complaints, builds trust, and supports successful project delivery. Our goal is to ensure that all inquiries and concerns are handled quickly, professionally, and in full coordination with City staff.

Summary - Through structured communication, responsive issue management, and professional field conduct, GSTS ensures that all public inquiries and complaints are handled in a manner that reflects the City’s commitment to quality service, transparency, and community trust.

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CLEAN UP - Great Scott Tree Service, Inc. (GSTS) will ensure that all work sites are maintained in a clean, safe, and presentable condition throughout operations and upon completion of work.

Upon completion of work on individual street segments or project areas, GSTS will:
• Remove all debris, brush, logs, and excess materials generated from operations • Clean all work areas and adjacent surfaces, including streets, sidewalks, and parkways • Ensure that all equipment and materials are removed from the site • Leave each location in a neat, orderly, and publicly acceptable condition Care will be taken at all times to prevent spillage of debris or materials on any public or private property during work or hauling operations. In the event that debris or material is deposited on streets or surrounding areas, GSTS will immediately clean and restore the affected area.

All clean-up operations will be performed in accordance with City standards and in a manner that minimizes disruption to the public and surrounding environment.

Summary - GSTS’s clean-up practices reflect our commitment to professional workmanship, public safety, and community respect. By maintaining clean and orderly job sites, GSTS ensures a positive public experience and reinforces the quality and accountability of our services.

Section 7. GPS TREE INVENTORY
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INVENTORY OVERVIEW - Great Scott Tree Service, Inc. proudly offers the City of Gardena full access to our TrimIT™ Web-Based Tree Inventory System. Developed by an ISA Certified Arborist with over a decade of experience, TrimIT is designed to help municipalities efficiently manage their urban forest through an intuitive, GIS-integrated platform. TrimIT includes robust reporting tools that help streamline contract administration, compliance, budgeting, and performance monitoring. Work orders, job history, service requests, and upcoming maintenance schedules can all be queried and visualized through an intuitive dashboard.

ONLINE ACCESS
This fully cloud-based
solution provides 24/7 access
for unlimited City users to
detailed inventory records
and interactive maps of every
City-maintained tree. TrimIT
is accessible through desktop
and mobile browsers,
enabling real-time updates
and in-field data entry. Every
tree is geo-referenced using
precise latitude and longitude
coordinates and tagged with a
unique ID for clear tracking.
• View Your Job Calendar
• Create Works Requests
• Track Work Orders
• Review Invoicing
• Browse Tree Inventory
• Add Media & Notes

KEY FEATURES
• Web and mobile access for real-time updates and remote data entry • Interactive GPS/GIS mapping with ESRI export and ArcGIS compatibility • Detailed inventory fields with complete work history for each tree • Automated work requests and scheduling tools with printable job maps • Invoicing integration and service tracking for accountability and reporting • Dynamic job calendar with access from grid-level to individual tree records • Capability to manage unlimited records and perform multi-field queries • Capture and storage of before-and-after photos for service requests • Daily inventory updates aligned with completed work activities • Ability to export reports to Microsoft Excel for analysis and reporting • Documentation of sidewalk, curb, and infrastructure impacts

INTERACTIVE JOB CALENDAR
Time management is paramount in any professional operation, and it is a resource that we rely on to successfully manage each of our contracts. Our interactive calendar provides up-to-date project schedules for all recommended maintenance cycles. In addition, each calendar item is a live hot link that can instantly navigate from a GPS map of all trees being serviced by grid, or down to a single inventory detail of any tree.

HOME: City of Gardena (Inventory)
City of Gardena Representative
Welcome
Section 7. GPS TREE INVENTORY
Pg.75
WORK REQUESTS - TrimIT optimizes the time
spent on tree management by integrating mapping,
inventory, and cost tracking. Work requests can be
generated directly from the map by selecting specific
trees or service areas. Each request is tracked through completion and linked to work history, documentation,
and invoicing, ensuring full transparency and
accountability.

WORK ORDERS - After a request has been
submitted, it is automatically added to a list of Work
Orders which can be dynamically viewed at both micro
and macro levels of detail, supporting daily operations and performance tracking.

INVOICING / WORK HISTORY - TrimIT dynamically creates, stores, and tracks invoices, proposals, and complete work history for each tree. Work history includes the date, type of service performed, and associated costs. Digital photos and documentation can be attached to each record, including before-and-after images for service requests, ensuring compliance with City reporting requirements.

All invoicing is directly tied to verified work orders and inventory data, providing a clear and auditable link between services performed and billing submitted. Detailed reports can be generated to support invoice review, budget tracking, and contract administration. This integrated approach ensures accuracy, transparency, and alignment with City requirements for documentation and financial reporting.
.

Section 7. GPS TREE INVENTORY
Pg.76
TREE INVENTORY - TrimIT is compatible with existing City databases and supports migration of existing inventory data. The system includes comprehensive data fields such as species, location, DBH, height, condition, work history, service type, and maintenance needs.

Additional data fields including GPS coordinates, address location, removal records, planting records, damage reporting, and inspector notes are supported to meet City requirements. All data collected is maintained as the property of the City.

DATA COLLECTION, UPDATES, AND IMPORT/EXPORTS - GSTS possesses the technology, expertise, and field procedures necessary to perform accurate GPS-based tree inventory data collection and updates in alignment with the City of Gardena’s existing tree management program.

All inventory data collection is performed by trained personnel under the direction of Ba Tran, ISA Certified Arborist, who serves as GSTS’s dedicated GPS Tree Inventory Data Collector.

Using high-accuracy GPS-enabled mobile devices with sub-meter precision, field staff record and verify tree attributes such as species, diameter, condition, location, and type of maintenance performed. Each record is confirmed in the field for accuracy and completeness before upload.

GSTS utilizes its TrimIT™ system to manage and process all tree data. TrimIT™ supports direct import and export capabilities with industry-standard GIS and asset management software, ensuring seamless data exchange with the City’s existing database. Updates are provided in real time or in scheduled data transfers, allowing the City to maintain an accurate, current digital inventory of all serviced trees.

Through disciplined data collection procedures, skilled personnel, and proven technology, Great Scott Tree Service ensures that Gardena’s tree inventory remains precise, up-to-date, and fully compatible with the City’s long-term urban forest management goals.

MAPPING - TrimIT provides a fully integrated GPS mapping network, assigning each tree a unique ID and precise location. This eliminates the need for manual identification and improves efficiency in field operations, planning, and reporting. Field crews utilize GPS-enabled devices to locate, verify, and update tree data in real time, ensuring accuracy and consistency across all service areas. This mapping capability also supports efficient routing, service request tracking, and rapid response to priority locations, improving overall operational performance and coordination with City staff.

GIS CAPABILITIES - While TrimIT will provide the standard user all the necessary mapping capabilities, some end users might require additional GIS functionality. In this case the customer will be provided with an ESRI shape file which is the industry standard for GIS data.

TRAINING - City staff will receive personalized training sessions, either at our corporate office in Stanton or on-site, along with a comprehensive user guide and ongoing IT support. Our system is designed to be user-friendly for non-technical staff while offering advanced functionality for GIS professionals.

CONTACT - For more information regarding TrimIT please contact our IT specialist, Jordan Kim.

Jordan can be reached at (714) 826-1750 Ext: 327.

Section 8. COMPANY FLEET
Pg.77
FLEET OVERVIEW – Great Scott Tree Service, Inc. (GSTS) maintains a fleet of over 210 specialized units of tree maintenance equipment, deployed across our operations network to support efficient, responsive service delivery and rapid mobilization. Our fleet is supported by our primary maintenance facility in Stanton, along with additional yard locations positioned to facilitate regional operations. The fleet includes aerial lift trucks, chippers, stump grinders, cranes, loaders, and fully equipped service vehicles, along with access to a co-located green waste recycling facility to support efficient debris handling and disposal.

GSTS maintains a modern fleet with an average equipment age of approximately 5–7 years, ensuring reliability, operational efficiency, and compliance with current safety standards. Our equipment replacement program is structured to cycle out aging units on a rolling basis, with major equipment evaluated for replacement or refurbishment within 5–10 years, depending on usage and condition. Fleet replacement is also coordinated with applicable regulatory requirements, including CARB compliance, as further detailed in the Environmental Compliance section.

All equipment utilized under this contract will be OSHA-compliant, routinely inspected, and maintained to meet or exceed State of California safety and operational requirements. GSTS operates a structured preventive maintenance program managed by our in-house fleet department, ensuring consistent performance and minimizing downtime. Each unit undergoes scheduled service intervals based on manufacturer specifications, hours of use, and field conditions, with daily pre-use inspections performed by operators. Maintenance records are centrally managed and available for City review upon request. To support uninterrupted operations, GSTS maintains backup equipment and critical parts inventory, allowing for rapid replacement in the event of mechanical issues and ensuring equipment availability does not impact service delivery. Upon request, GSTS will make equipment available for City inspection and verification, and can provide maintenance logs, inspection records, and safety certifications.

EQUIPMENT LIST
AERIAL LIFT TRUCKS: 30
No. Year Make Model Weight Cap. License
B23 2013 FRTLNR XT 25500 65' 43557N1
B24 2013 FRTLNR XT 25500 65' 43558N1
B25 2013 FRTLNR XT 25500 65' 36561P1
B26 2013 FRTLNR XT 25500 65' 36562P1
B27 2013 FRTLNR XT 25500 65' 96515R1
B28 2013 FRTLNR XT 25500 65' 96516R1
B29 2015 FRTLNR XT 35000 75' 96517R1
B30 2011 FRTLNR M2 25500 65' 8Z84316
B32 2016 FRTLNR XT 35000 75' 10412Y1
B33 2016 FRTLNR M2 26000 75' 27425W1
B34 2016 FRTLNR M2 26000 75' 27426W1
B35 2017 FRTLNR M2 26000 75' 69583A2
B36 2017 FRTLNR M2 26000 75' 69595A2
B37 2017 FRTLNR M2 26000 75' 69584A2
B38 2017 FRTLNR M2 26000 75' 52319F2
B39 2017 FRTLNR M2 26000 75' 52318F2
B40 2014 International 4300 26000 75' 67038M1
B41 2014 International 4300 26000 75' 83561T2
B42 2015 International 4300 26000 75' 87915P1
B43 2014 International 4300 26000 75' 69867M1
B44 2015 International 4300 26000 75' 08181V2
B46 2016 International 4300 26000 75' 40838U1
B47 2015 FRTLNR M2 26000 75' 19499J2
B48 2016 FRTLNR M2 26000 75' 28655f3
B49 2015 FRTLNR M2 26000 75' 48664S1
B50 2021 FRTLNR M2 26000 75' 72064D3
B51 2021 FRTLNR M2 26000 75' 09817P3
B52 2023 FRTLNR M2 26000 75' 10502V3
B53 2023 FRTLNR M2 26000 75' 10503V3
B54* 2016 FORD F650 25,999 105’ T597474
* DENOTES AERIAL BOOM IN EXCESS OF (95) FEET.

Section 8. COMPANY FLEET
Pg.78
EQUIPMENT LIST (continued)
DUMP TRUCKS: 35
No. Year Make Model Weight Cap. License
D41 2012 Freightliner M2 25500 12 c.y. 17657E1
D42 2012 Freightliner M2 25500 12 c.y. 67889D1
D43 2012 Freightliner M2 25500 12 c.y. 69596A2
D44 2012 Freightliner M2 25500 12 c.y. 60363V3
D45 2014 Freightliner M2 25500 12 c.y. 14224M1
D46 2015 International 4300 25500 12 c.y. 60583H2
D49 2014 International 4300 25500 12 c.y. 24763J1
D50 2014 International 4300 25500 12 c.y. 88875M1
D51 2013 International 4300 25500 12 c.y. 24978J1
D52 2014 International 4300 25500 12 c.y. 24787J1
D53 2013 Freightliner M2106 25500 12 c.y. 33028W2
D54 2013 Freightliner M2106 25500 12 c.y. 33027W2
D55 2013 International 4300 25500 12 c.y. 33377W2
D56 2013 International 4300 25500 12 c.y. 33376W2
D57 2013 Freightliner M2106 25500 12 c.y. 59490X2
D58 2013 Freightliner M2106 25500 12 c.y. 66757X2
D59 2014 Freightliner M2 25500 12 c.y. 78363A3
D60 2014 Freightliner M2 25900 12 c.y. 78362A3
D61 2016 International 4300 25900 12 c.y. 40872U1
D62 2016 Freightliner M2 25900 12 c.y. 77753A3
D63 2015 Freightliner M2 25900 12 c.y. 90775E3
D64 2017 International 4300 25900 12 c.y. 73370G2
D65 2016 Freightliner M2 25900 12 c.y. 89710F3
D66 2016 International MA025 25900 12 c.y. 68004C3
D67 2015 Freightliner M2 25900 12 c.y. 17724U1
D68 2014 Freightliner M2 25900 12 c.y. 85130K1
D69 2015 Freightliner M2 25900 12 c.y. 53298L3
D70 2015 Freightliner M2 25900 12 c.y. 16759L3
D71 2015 Freightliner M2 25900 12 c.y. 16761L3
D72 2023 Ford F650 25999 12 c.y. 63904M3
D73 2023 Ford F650 25999 12 c.y. 63903M3
D74 2023 Ford F650 25999 12 c.y. 63908M3
D75 2023 Ford F650 25999 12 c.y. 63900M3
D76 2020 International MV607 25999 12 c.y. 68918B4
D77 2020 International MV607 25999 12 c.y. 68919B4
SUPERVISOR TRUCKS: 24
No. Year Make Model Weight Cap. License
T26 2015 Dodge 1500 6300 1500 43688U1
T27 2015 Dodge 1500 6300 1500 43687U1
T30 2015 Dodge 1500 6300 1500 43720W1
T33 2016 Dodge 1500 6300 1500 72931Z1
T34 2016 Dodge 1500 6300 1500 16944Z1
T35 2007 Chevrolet 2500 8000 2500 8H20899
T37 2019 Chevrolet 2500 8000 2500 74723P2
T38 2011 Chevrolet 2500 8000 2500 64568S2
T39 2013 Chevrolet 2500 8000 2500 64569S2
T40 2017 Chevrolet 2500 8000 2500 64570S2
T41 2014 Chevrolet 2500 8000 2500 41421U2
T42 2015 Chevrolet 2500 8000 2500 55321U2
T43 2019 Chevrolet 1500 8000 1500 70174U2
T44 2019 Chevrolet 1500 8000 1500 70162U2
T45 2014 International 4300 26000 4300 24779J1
T46 2019 Chevrolet 1500 8000 1500 49797W2
T47 2020 ISUZU NPR 16000 3500 29370W2
T48 2021 ISUZU NRR 19500 3500 70894Z2
T49 2022 Chevrolet 1500 8000 1500 80145K3
T50 2022 Chevrolet 1500 8000 1500 16487R3
T51 2023 Chevrolet 1500 8000 1500 86048W3
T52 2023 Chevrolet 1500 8000 1500 27328X3
T53 2024 Chevrolet 1500 8000 1500 74929Y3
T54 2024 ISUZU NPR 15,000 2500 73036K4 * DENOTES AERIAL BOOM IN EXCESS OF (95) FEET.

Section 8. COMPANY FLEET
Pg.79
EQUIPMENT LIST (continued)
No. Year Make Model Tag # MANAGER VEHICLES: 17
S32 2016 JEEP JGC 8DEX900
S37 2018 CHEV 1500 15594R2
S38 2019 TOY PRIUS XL 8MJK422
S39 2020 CHEV 1500 33960C3
S40 2022 TOYOTA HIGH XLE 9AGK088
S41 2022 TOYOTA HIGH XLE 9CFX814
S42 2022 TOYOTA HIGH XLE 9CFX812
S43 2022 TOYOTA HIGH XLE 9CUT538
S44 2022 TOYOTA PRIUS 9DDA503
S45 2022 CHEV SILVER GSTSINC
S46 2022 LINCOLN NAUTIL 9DJG290
S48 2023 CHEV 1500 33745V3
S49 2023 TOYOTA HIGHLAND 9JKK228
S50 2023 CHEV 1500 88835W3
S51 2023 HYUNDAI TUCSON 9GXU257
S52 2025 TOYOTA HIGHLAND 9WFD461
S53 2026 TOYOTA HIGHLAND 9WQM592
No. Year Make Model Tag # CHIPPERS: 35
C32 2013 VERMEER 1500 SE639817
C33 2013 VERMEER 1500 SE639819
C34 2013 VERMEER 1500 SE639818
C35 2013 VERMEER 1500 SE639768
C36 2013 VERMEER 1500 SE639763
C37 2013 VERMEER 1500 SE621154
C38 2013 VERMEER 1500 SE639741
C39 2013 VERMEER 1500 SE641223
C40 2013 VERMEER 1500 SE639729
C42 2013 VERMEER 1500 SE641244
C43 2014 VERMEER 1500 SE641480
C44 2014 VERMEER 1500 SE641256
C45 2014 VERMEER 1500 SE698539
C46 2014 VERMEER 1800XL SE638108
C47 2015 VERMEER 1800XL SE698201
C48 2016 VERMEER 1500 SE646237
C49 2016 VERMEER 1500 SE646236
C50 2016 VERMEER 1500 SE646238
C51 2016 VERMEER 1500 SE650002
C52 2016 VERMEER 1500 SE650000
C53 2016 VERMEER 1500 SE650001
C54 2016 VERMEER 1800 SE650003
C55 2018 VERMEER 1800XL SE703945
C56 2018 VERMEER BC1800XL SE706553
C57 2018 VERMEER BC1500 SE703612
C58 2019 VERMEER BC1800XL SE710834
C59 2019 VERMEER BC1800XL SE710833
C60 2020 VERMEER BC1500 SE712591
C61 2021 VERMEER BC1800XL SE661806
C62 2021 VERMEER BC1500 SE661903
C63 2022 VERMEER BC1800XL SE738076
C64 2022 VERMEER BC1800XL SE738075
C65 2023 VERMEER BC1800XL SE770760
C66 2023 VERMEER BC1800XL SE738422
C67 2024 VERMEER BC1500 SE764367
C68 2024 VERMEER BC1500 SE764368
C69 2025 VERMEER BC1500 SE769502
C70 2025 VERMEER BC1500 SE769503
C71 2025 VERMEER BC1800XL SE773840
C72 2025 VERMEER BC1800XL TBD
C73 2026 VERMEER BC1500 SE773886
C74 2026 VERMEER BC1500 TBD * DENOTES AERIAL BOOM IN EXCESS OF (95) FEET.

Section 8. COMPANY FLEET
Pg.80
EQUIPMENT LIST (continued)
No. Year Make Model/Cap Tag # SPECIALTY EQUIPMENT: 78
ROLLOFFS/BIN COMBO: 21
R7 2013 INTERNAT Roll-Off 60034X1
R8 2016 FRTLN Roll-Off 96017D2
R9 2018 FRTLN Roll-Off 99769N2
BIN 4 2014 CONSOL BIN 6’ NA
BIN 5-10, 12-14 2015 CONSOL BIN 4’ NA
BIN 11, 15-16 2017 CONSOL BIN 8' NA
BIN 17-21 2022 CONSOL BIN 8’ NA
STUMP GRINDERS: 10
G07 2011 VER SC372 NA
G09 2014 VER SC372 NA
G10 2014 VER SC372 NA
G11 2016 VER SC55T NA
G12 2017 VER SC552 NA
G14 2019 VER SC382 NA
G15 2019 VER SC382 NA
G16 2021 VER 70TX NA
G17 2023 VER SC852 NA
G18 2025 VER SC852 CA7K73
TRACTORS: 10
TRAC 12 2005 TOY 7FGCU25 NA
TRAC 13 2014 Case 21E NA
TRAC 14 2016 Case 21E NA
TRAC 15 2017 Case TR270 NA
TRAC 16 2018 CAT 289 NA
TRAC 17/T48** 2020 All Access 92HD NA
TRAC 18 2018 JOHN DR 544K NA
TRAC 19 2019 JOHN DR 4066 NA
TRAC 20 2025 JOHN DR 204G NA
TRAC 21 2026 JOHN DR 26P NA
GATOR TRUCK: 7
GA 3 2014 JOHN DR GATOR NA
GA 4 2014 JOHN DR GATOR NA
GA 5 2019 JOHN DR GATOR NA
GA 6 2022 JOHN DR GATOR NA
GA 7 2022 JOHN DR GATOR NA
GA 8 2008 EZGO TXT 9EBT605
GA 9 2007 KAWASAKI MULE NA
TRAILERS: 22
TR10 2011 BUTLER TRAILER- G7 4LL6089
TR12 2012 RONCO Trailer 4ML1114
TR13 2014 BUTLER Trailer - G9 4NJ9969
TR14 2015 DV TRL Trailer 4NT2415
TR15 2015 DV TRL Trailer 4NT2409
TR16 2014 BUTLER Trailer - G10 4NL8999
TR17 2013 BIG TEX Trailer Heavy 4PP6979
TR18 2016 BIG TEX Water Trailer 4PW3183
TR19 2017 BUTTLER TILT BED 4PY5794
TR20 2017 BIG TEX FLAT BED 4RE7097
TR21 2017 BUTTLER Trailer 4RA9174
TR22 2017 DVTRA Trailer 4RT3118
TR23 2003 CARSO Trailer 1KT7228
TR24 2019 DV Trailers Trailer 4TB1802
TR25 2019 DV Trailers Trailer 4TB1803
TR26 2019 Butler Trailer 4TA3080
TR27 2019 Butler Trailer 4TA3082
TR28 2021 Butler LT712 Trailer AV28F36
TR29 2022 DV TRL VANGUARD 4VG1313
TR30 2023 BUTLER LT712 4VG4152
TR31 2024 CARSON FUEL 4WM5298
TR32 2024 TOWMAST T-12DT TBD
ARROW BOARDS: 14
AB6 2013 Wanco WANCO SE627182
AB7 2010 Wanco WANCO SE770761
AB10 2013 Wanco WANCO SE627181
AB13 2014 Wanco WANCO SE627196
AB14 2014 Wanco WANCO SE653827
AB17 2017 Wanco WANCO SE676084
AB18 2018 Wanco WANCO SE695784
AB19 2018 Wanco WANCO SE695782
AB20 2018 Wanco WANCO SE695783
AB21 2019 Wanco WANCO SE638251
AB22 2019 Wanco WANCO SE770763
AB23 2019 Wanco WANCO SE770762
AB24 2025 Wanco WANCO SE770789
AB25 2025 Wance WANCO SE770790 * DENOTES AERIAL BOOM IN EXCESS OF (95) FEET.

Section 8. COMPANY FLEET
Pg.81
EQUIPMENT BREAKDOWN CONTINGENCY PLAN – GSTS recognizes that maintaining uninterrupted operations is essential to meeting the City’s service expectations. In the event of equipment breakdown or mechanical failure, GSTS has a well-established contingency plan to ensure work continues safely, efficiently, and without schedule disruption. This approach is designed to maintain consistent production levels and prevent delays to both cyclical grid pruning and service request response.

GSTS maintains redundant units of all major equipment types—including aerial lifts, chippers, stump grinders, and service trucks—positioned across our operations network to support immediate deployment. When a breakdown occurs, field crews notify our in-house fleet department through established communication channels, and replacement equipment is dispatched the same day to minimize disruption. Affected units are then transported to our maintenance facility for inspection and repair. This system ensures that field operations remain continuous regardless of equipment status.

Our on-staff mechanics and service technicians are available during all operational hours and remain oncall after hours to support emergency or unplanned maintenance needs. Repairs are prioritized to restore units to service quickly while maintaining full compliance with OSHA, ANSI, and manufacturer safety standards.

This built-in redundancy, combined with a disciplined preventive maintenance program and a fleet large enough to absorb unexpected downtime, ensures GSTS can continue meeting all performance schedules—even in the event of unforeseen equipment issues. Backup equipment and critical parts inventory are maintained to support rapid replacement, ensuring equipment availability does not impact production schedules, response times, or service quality. This proactive approach supports consistent service delivery and reinforces GSTS’s ability to meet all contract performance requirements.

FLEET EMISSION CONTROL PROGRAM – Great Scott Tree Service, Inc. (GSTS) is fully committed to environmental compliance and fleet sustainability, maintaining all vehicles and equipment in accordance with California Air Resources Board (CARB) regulations, South Coast Air Quality Management District (SCAQMD) requirements, and all applicable state and federal air quality standards.

All GSTS heavy-duty trucks and aerial units comply with CARB’s Clean Truck Check (formerly HDIME) program, including required registration, reporting, and emissions testing through the Clean Truck Check Vehicle Inspection System (CTC-VIS). Each vehicle is maintained under a structured preventive maintenance program and equipped with emission-reduction technologies designed to minimize nitrogen oxide (NOx) and particulate matter (PM) output. Portable equipment, including chippers and grinders, is regulated under CARB’s Portable Equipment Registration Program (PERP) and the Portable Engine Airborne Toxic Control Measure (ATCM). GSTS participates in the Tier Phase-Out Option, allowing for systematic replacement of older engines in alignment with CARB’s regulatory schedule while maintaining continuous compliance. All applicable equipment is properly registered, labeled, and supported by current documentation and maintenance records available for City review.

In addition to regulatory compliance, GSTS actively incorporates low-emission equipment into daily operations, including the use of electric chainsaws and blowers where appropriate. These tools reduce emissions, noise, and fuel consumption, particularly in residential areas and environmentally sensitive locations.

Through adherence to CARB and SCAQMD requirements, combined with proactive fleet management and the use of low-emission technologies, GSTS maintains a modern, compliant, and environmentally responsible fleet that supports improved air quality and aligns with the City’s sustainability objectives.

Section 9. GREEN WASTE RECYCLING
Pg.82
GREEN WASTE OVERVIEW - Great Scott Tree Service, Inc.’s dedication to being a responsible corporate citizen is demonstrated in our Green Waste Recycling Program. We recognize the importance of investing in our future and protecting our natural resources. Unless specified otherwise, we divert 100% of our green waste away from traditional landfills, ensuring it is processed for beneficial reuse.

Following the closure of the Colmac Energy biomass facility in 2024, GSTS transitioned to a regionally integrated and sustainable green waste management approach. Our crews transport all generated green waste to our centrally located staging yard, where it is temporarily stored, sorted, and prepared for transfer. From there, a licensed hauler delivers the material to a network of Southern California nurseries.

At these nursery facilities, the green waste is ground, composted, and amended to produce nutrient-rich soil components for potted plants and other horticultural applications. This process supports the circular economy within our regional green industry, enriches local soils, and reduces landfill dependency.

ENVIRONMENTAL COMMITMENT - In accordance with AB 939 of the California Integrated Waste Management Act, GSTS follows a waste management hierarchy to guide implementation, in order of priority:

1. Source Reduction – Minimizing waste at the point of origin.

2. Recycling and Composting – Converting organic materials into reusable products.

3. Environmentally Safe Transformation and Disposal – Only as a last resort.

This approach aligns with the City of Gardena’s sustainability goals and our own mission to reduce environmental impact in every community we serve.

GREEN WASTE REPORTING –
GSTS is committed to full
transparency and compliance with the
City of Gardena’s waste management
and reporting requirements. GSTS
maintains a comprehensive tracking
and documentation process to
accurately record, verify, and report
all green waste generated from
maintenance operations.

All debris produced during pruning,
removals, and stump grinding is
weighed, documented, and
categorized by project . This data is
compiled into a monthly Green Waste
Reports
Year Date Description Tonnage
24/25 7/31/2024 MA #106-492108 - July 2024 69.63
24/25 8/31/2024 MA #106-492108 - August 2024 70.56
24/25 9/30/2024 MA #106-492108 - September 2024 29.38
24/25 10/31/2024 MA #106-492108 - October 2024 44.16
24/25 11/30/2024 MA #106-492108 - November 2024 14.81
24/25 12/31/2024 MA #106-492108 - December 2024 28.84
24/25 01/31/2025 MA #106-492108 – January 2025 45.64
TOTAL: 186.17

SAMPLE GREEN WASTE REPORT
Section 10. WILDLIFE PROTECTION PLAN
Pg.83
Arvizu, Enrique Jiminez, Luis
Cornish, Garrett Leon, Salvador
Cruz, Jose Lopez, Paulino
Darden, Stephen Meza, Jaime
Escobedo, Jesus Ortiz, Jose
Gonzalez, Ruben Ruelas, Daniel
Griffiths, Scott Santos, Jose
Gutierrez, Raudel Torres, Luis
Gutierrez, Servando Vergara, Pablo
Hinshaw, Kirk

WILDLIFE PROTECTION OVERVIEW
The Federal Migratory Bird Treaty Act (MBTA) makes it unlawful "by any means or manner to pursue, hunt, take, capture (or) kill" any migratory birds except as permitted by regulations issued by the U.S. Fish and Wildlife Service (FWS). The term "take" is defined as "pursue, hunt, shoot, wound, kill, trap, capture or collect" any migratory bird or any part, nest or egg of any bird covered by the conventions, or to attempt those activities. According to the Act, anyone who violates the Act, or its regulations, is guilty of a misdemeanor and subject to fines, jail time or both. Anyone who knowingly takes a migratory bird and intends to sell or barter the bird is guilty of a felony.

NESTING SEASON
The nesting season is generally considered February 1st to August 31st in California, with it’s peak from mid-March and late-June, however this can vary from year to year depending on temperatures, rainfall and prey abundance and, although uncommon, birds have been reported to nest in all months of the year in California.

GENERAL GUIDELINES
Crews will always perform a visual inspection of the entire tree and surrounding area. If an active nest is found within 300 feet (passerines) or 500 feet (birds of prey) of a tree site the foreman will delay tree work until it can be determined that the nest is no longer active. If the nest has been determined to be active the tree will be flagged in our inventory system as such and will be removed from the work order and placed on dedicated tree list to be completed at a later time.

CERTIFIED WILDLIFE AWARE
TLC Wildlife is a field approach to wildlife laws,
ID, & preservation techniques for professionals in
the Green Industry including Arborists, Landscape
Contractors, & Municipality Employees. Great
Scott Tree Service understands the importance of
the wildlife within the urban forest and will always
provide the City of Gardena with certified crews
having the skills necessary to make safe, logical, &
ethical plans of action involving the wildlife that
reside in the trees they work on every day. Below
is a list of certified employees.

Section 11. COMMUNITY ENGAGEMENT
Pg.84
COMMUNITY BENEFIT - Great Scott Tree Service, Inc. is deeply committed to creating lasting value not only through high-quality tree maintenance, but also through meaningful contributions to the communities we serve. We understand that municipal partnerships extend beyond contracted services—they are opportunities to foster public pride, environmental stewardship, and civic engagement. As such, our team is fully prepared to support the City of Gardena’s community throughout the duration of this contract.

Here we have outlined some examples of community engagement, including participation in school programs, Earth Day tree donations, City-sponsored cleanup events, and involvement with the Gardena Chamber of Commerce. We proudly support these efforts and will actively collaborate with City staff to develop and execute City-approved service activities that align with public goals and local needs such as:
• Plant trees at schools, parks, and community centers during annual events such as Earth Day, Arbor Day, or Public Works Week.
• Provide interactive tree education sessions at local schools, including demonstrations of safe climbing techniques, urban forestry careers, and the benefits of healthy trees. • Assist in establishing a "Tree of the Month" program, where selected trees across the City are highlighted for their ecological or cultural significance, paired with educational signage or social media campaigns.
• Assist in holiday tree lighting events, including pre-event trimming, lighting support, and site safety reviews for featured trees in public spaces. • Become active members of the Gardena Chamber of Commerce, participating in local business mixers, service days, and civic events.

We believe that these efforts not only meet the criteria outlined in the RFP but also reflect a broader philosophy of environmental responsibility, education, and civic partnership. Our Marketing and Outreach Team will work directly with City staff to ensure all proposed community activities are reviewed, approved, and reported on at appropriate intervals, with documentation available for public transparency and internal tracking.

Great Scott Tree Service is proud to serve as both a contractor and a community partner. We welcome the opportunity to bring our full range of resources, creativity, and people to support the City’s vision of a healthy, engaged, and environmentally vibrant Gardena.

As a recent example of our proven
commitment to community outreach, Great
Scott Tree Service served as a main sponsor
and showcased our equipment and staff at
the City of Newport Beach’s “Touch a
Truck” event, held in celebration of National
Public Works Week. This hands-on, familyfriendly event gave children and residents an up-close look at the tools and personnel that
help maintain their city, and we were honored
to be a featured participant alongside public
agencies and other key contractors.

Pg. 85
Section 12. REFERENCES
RELEVANT EXPERIENCE - Great Scott Tree Service, Inc. (GSTS) has over 50 years of experience in professional tree maintenance, including more than 35 years providing municipal tree management services throughout Southern California. Our experience includes cities and public agencies with similar size, complexity, and geographic scope to the City of Gardena. GSTS has successfully delivered comprehensive, citywide municipal tree management programs designed to protect public safety, enhance the urban forest, and provide consistent, reliable service across diverse service areas. Our operations are supported by data-driven systems that ensure transparency, accountability, and real-time visibility into performance.

In addition to our municipal work, GSTS maintains a strong presence in the private sector, serving commercial, retail, and HOA clients in high-visibility environments such as the Irvine Company, Disneyland, and the Long Beach Grand Prix. These projects require a high level of coordination, responsiveness, and professionalism, which further reinforces our operational standards. GSTS delivers the same level of quality, safety, and professionalism across all clients—public and private alike.

If awarded the City of Gardena contract, GSTS is prepared to extend services to residential and business communities, while maintaining a clear separation of resources. Dedicated municipal crews will remain assigned to City operations, with additional staffing and equipment allocated to support private sector demand, ensuring City service levels are not impacted.

GSTS has a proven track record managing large-scale, multi-location municipal contracts across streets, parks, and public facilities, and is well-versed in the operational, regulatory, and community expectations of urban forestry programs in Southern California.

MUNICIPAL AGENCIES
• City of Anaheim
• City of Carmel Valley
• City of Carson
• City of Chula Vista
• City of Compton
• City of Cypress
• City of Fountain Valley
• City of El Monte
• City of El Segundo
• City of Hawthorne
• City of Irvine
• City of Laguna Niguel
• City of Lake Forest
• City of Long Beach
• City of Newport Beach
• City of Rosemead
• City of San Diego
• City of Santa Ana
• City of Seal Beach
• City of Stanton
• City of Westminster
• City of West Hollywood
• County of Orange
• County of San Diego
• Division
• Caltrans
• Golden State Water District
• Irvine Ranch Water District
• LA Metropolitan Transport
Authority (MTA)
• OC Water District
• OC Transportation
Authority
• Laguna Heights Recycled
Water Reservoir
• Moulton Niguel Water
District
• Los Angeles Convention
Center

EDUCATIONAL
• Anaheim UHSD
• CSU Long Beach
• East Whittier CSD
• Irvine USD
• Magnolia USD
• Long Beach USD
• Mount Saint Mary’s
• UCI
• USC

COMMERCIAL/RETAIL
• Baldwin Hills Crenshaw
• CBRE
• District at Tustin
• Gateway Corporate Center
• Irvine Spectrum
• Kaiser Permanente
• Long Beach Town Center
• Pelican Hill Golf & Resort
• The Irvine Company
HOA/PROPERTY MGMT.
• Action Property Mgmt.
• CZ Master (Coto De Casa)
• Casta Del Sol HOA
• Coyote Hills Bluffs HOA
• FirstService Residential
• Keystone Property Mgmt.
• Newport Crest HOA
• Powerstone Property Mgmt.
• Seabreeze Management
Pg. 86
Section 12. REFERENCES
CONTRACTS: IN-PROCESS
PROJECT OWNER: City of Aliso Viejo
PROJECT NAME: Tree Maintenance Services
ANNUAL CONTRACT AMOUNT: $42,000
BASE TERM: July 1, 2021 – June 30, 2024
OPTION YEARS: (2) 1-Year Terms
CONTRACT END: June 30, 2026
PROJECT MANAGER: Quang Le, Associate Engineer
PHONE, FAX, EMAIL: 949.425.2531 / 949.425.3899 / [email protected] SCOPE OF WORK: Tree Maintenance Services for City Trees fifteen feet in height and over.

General 1 year trimming cycle with Palms and Olives trimmed two times per year at City Hall, Parks, Landscaped Medians, and Facilities throughout the City of Aliso Viejo.

PROJECT OWNER: City of Anaheim
PROJECT NAME: Tree Maintenance Services for ARMD East
CONTRACT NUMBER: MA #106-498310
ANNUAL CONTRACT AMOUNT: $347,652.00
BASE TERM: March 1, 2025 – February 28, 2026
OPTION YEARS: (4) 1-Year Terms
CONTRACT END: February 28, 2030
PROJECT MANAGER: Dianne Rasmussen, Operations Supervisor PHONE, FAX, EMAIL: 714.936-4971 / [email protected] SCOPE OF WORK: Tree Maintenance, care, and GIS inventory management services for the 3,510 trees at the Anaheim Resort Maintenance District. Prune all palm trees twice a year and broadleaf trees once a year. Pines and Eucalyptus in the winter (November-February). Palms and other canopy trees in the fall (August to October). Remove broken or diseased branches and dead palm fronds while promoting proper tree scaffolding, strength, and appearance consistent with the tree’s intended use.

PROJECT OWNER: City of Cypress
PROJECT NAME: Citywide Tree Maintenance Services
ANNUAL CONTRACT AMOUNT: $275,000
BASE TERM: July 1, 2023 – June 30, 2026
OPTION YEARS: (3) 1 Year Terms
CONTRACT END: June 30, 2029
PROJECT MANAGER: Irving Jimenez, Maintenance Superintendent PHONE, FAX, EMAIL: 714.229.6765 / [email protected] SCOPE OF WORK: Provide annual services for maintenance, trimming, removal, replacement, and GPS inventory updates / management of over 14,000 sites within the City’s Community Forest.

Pg. 87
Section 12. REFERENCES
PROJECT OWNER: City of Fountain Valley
PROJECT NAME: Tree Maintenance Services
CONTRACT NUMBER: 21-19
ANNUAL CONTRACT AMOUNT: $335,500
BASE TERM: July 1, 2021 – June 30, 2023
OPTION YEARS: (2) 2-Year Terms
CONTRACT END: June 30, 2027
PROJECT MANAGER: Jeronimo Cheluca, Landscape Inspector
PHONE, FAX, EMAIL: 714.465.7375 / [email protected] SCOPE OF WORK: Provide tree maintenance services for the City in pre-designated areas of the City.

Work areas include, but are not limited to, parkways, arterial medians, right-of-ways, parks, civic facilities, sloped areas, and nature trails. Tree maintenance shall consist of, but not be limited to Trimming, Tree and Stump Removal, Tree Planting, GPS Tree Inventory Management and Emergency Tree Services of the ~12,000 trees within the City on a general 3-year cycle.

PROJECT OWNER: City of Irvine
PROJECT NAME: Tree Maintenance in the City of Irvine
CONTRACT NUMBER: IFB 22-3183
ANNUAL CONTRACT AMOUNT: $3,697,415
BASE TERM: September 1, 2022 – August 31, 2026
OPTION YEARS: (4) 1-Year Terms
CONTRACT END: August 31, 2030
PROJECT MANAGER: Casey Gnadt, Administrator
PHONE, FAX, EMAIL: 949.724.7621 / [email protected] SCOPE OF WORK: Provision of citywide tree management services for approximately 57,500 trees, including grid-based pruning, service request response, removals, and planting, supporting large-scale program management and consistent service delivery across a high-volume urban forest. Additional services include GIS-based inventory management, emergency response, traffic control, and debris removal, enabling efficient resource allocation, long-range planning, and performance tracking.

Work is performed across streets, parks, and municipal facilities in accordance with ANSI A300 and ISA standards, ensuring reliable operations at scale and sustained urban forest health.

PROJECT OWNER: City of Long Beach
PROJECT NAME: Tree Trimming Services for Parks, Marina, & Beaches CONTRACT NUMBER: PR19-126
ANNUAL CONTRACT AMOUNT: $970,025.00
BASE TERM: April 1, 2020 – March 31, 2022
OPTION YEARS: 4) 1-Year Options
CONTRACT END: March 31, 2026
PROJECT MANAGER: Raul Martinez Jr., Park Maintenance Supervisor PHONE, FAX, EMAIL: 562.570.4895 / [email protected] SCOPE OF WORK: Annual services for maintenance, removal, and replacement of trees within Parks (163 sites), Beach Areas (47 sites), Marinas (9 sites), and Downtown (11 sites), including grid-based pruning and service request response across diverse, high-traffic, and logistically complex public environments. Maintain and update the City’s GIS inventory of approximately 36,000 trees within park and recreational areas, supporting coordinated operations across multiple site types and stakeholder groups. Additional responsibilities include emergency response, debris removal, and coordination with City staff, ensuring safe, efficient service delivery within heavily utilized public spaces with minimal disruption to visitors and operations.

Pg. 88
Section 12. REFERENCES
PROJECT OWNER: City of Newport Beach
PROJECT NAME: Tree Maintenance / Service Agreement
CONTRACT NUMBER: NA
ANNUAL CONTRACT AMOUNT: $2,030,649.30
BASE TERM: November 13, 2013 – June 30, 2024
OPTION YEARS: (3) 2-Year Periods
CONTRACT END: June 30, 2030
PROJECT MANAGER: Kevin Pekar, Parks and Trees Superintendent PHONE, FAX, EMAIL: 949.644.3069 / [email protected] SCOPE OF WORK: Provision of citywide tree management services for approximately 57,500 trees, including grid-based pruning, service request response, removals, and planting, resulting in consistent cycle completion, reduced service backlogs, reduced emergency incidents, and improved public safety. Additional services include GIS-based inventory management, emergency response, traffic control, and debris removal, supporting data-driven planning, efficient operations, and program transparency. Work is performed across streets, parks, and municipal facilities in accordance with ANSI A300 and ISA standards, ensuring safe, consistent, and high-quality operations with minimal disruption to the public.

PROJECT OWNER: City of San Clemente
PROJECT NAME: Annual Tree Maintenance Services
CONTRACT NUMBER: NA
ANNUAL CONTRACT AMOUNT: $370,619.00
BASE TERM: January 1, 2025 – June 30, 2027
OPTION YEARS: (2) 1-Year Terms
CONTRACT END: June 30, 2029
PROJECT MANAGER: Randy Little, Maintenance Manager
PHONE, FAX, EMAIL: 949.361.8255 / [email protected] SCOPE OF WORK: Provide services to maintain the over 15,000 City-owned trees, primarily trimming about 3,500 trees annually and providing appropriate clean up and recycling and/or disposal of generated green waste. Other services include tree removal and planting, root pruning and root barrier installation, tree and stump removal, GIS tree inventory and management, emergency on-call tree services and Certified Tree Arborist services PROJECT OWNER: City of Westminster
PROJECT NAME: Tree Maintenance/Service Agreement FY 16/17 CONTRACT NUMBER: NA
ANNUAL CONTRACT AMOUNT: $189,968
BASE TERM: July 1, 2023 – June 30, 2024
OPTION YEARS: (4) 1-Year Options
CONTRACT END: June 30, 2028
PROJECT MANAGER: Brad Wade, Public Works Supervisor
PHONE, FAX, EMAIL: (714) 714-0052 / [email protected] SCOPE OF WORK: Provide services for the annual maintenance and GIS inventory management of the 6,200 Trees & Palms citywide. Remove annually 85 Trees & Palms, and Plant 55 Trees & Palms at various locations throughout the city.

Section 12. REFERENCES
Pg. 89
CONTRACTS: COMPLETED PAST 5 YEARS
PROJECT OWNER: City of Anaheim
PROJECT NAME: Tree Maintenance Services for ARMD West & ACC CONTRACT NUMBER: MA #106-492108
ANNUAL CONTRACT AMOUNT: $485,885.07/Year
BASE TERM: September 1, 2018 – August 31, 2019
OPTION YEARS: (4) 1-Year Terms
DATE OF COMPLETION: August 31, 2023
PROJECT MANAGER: Dianne Rasmussen, Operations Supervisor PHONE, FAX, EMAIL: 714.936-4971 / [email protected] SCOPE OF WORK: Tree Maintenance, care, and inventory services for the 3,510 trees at the Anaheim Resort and the Anaheim Convention Center. Prune all trees once a year. Pines and Eucalyptus in the winter (November-February). Palms and other canopy trees in the fall (August to October).

PROJECT OWNER: City of Cypress
PROJECT NAME: Citywide Tree Maintenance Services
CONTRACT NUMBER: NA
ANNUAL CONTRACT AMOUNT: $243,500/Year
BASE TERM: July 1, 2017 – June 30, 2020
OPTION YEARS: (3) 1 Year Terms
DATE OF COMPLETION: June 30, 2023
PROJECT MANAGER: Jose Guerra, Maintenance Superintendent PHONE, FAX, EMAIL: 714.229.6760 / [email protected] SCOPE OF WORK: Provide annual services for maintenance, trimming, removal, replacement, and GPS inventory updates / management of over 14,000 sites within the City’s Community Forest.

PROJECT OWNER: City of Cerritos
PROJECT NAME: Cerritos Parkway Tree Maintenance
CONTRACT NUMBER: 1310-17
ANNUAL CONTRACT AMOUNT: $554,795.00
BASE TERM: October 9, 2017 – June 30, 2018
OPTION YEARS: 1-Year Term
DATE OF COMPLETION: June 30, 2019
PROJECT MANAGER: Todd Kuh, Parks Superintendent
PHONE, FAX, EMAIL: 562.916.1224 / [email protected]
SCOPE OF WORK: Provide grid trimming of 2,590 trees for Districts 14, 19, & 20 and remove 398 arterial and residential trees throughout the city. Provide as needed annual services for maintenance, trimming, removal, replacement, and GPS inventory updates.

Section 12. REFERENCES
Pg. 90
PROJECT OWNER: City of Hawthorne
PROJECT NAME: Street Tree Trimming - 3 Year Contract
CONTRACT NUMBER: 16-04
ANNUAL CONTRACT AMOUNT: $172,000
BASE TERM: April 3, 2017 - April 2, 2020
OPTION YEARS: NA
DATE OF COMPLETION: April 2, 2020
PROJECT MANAGER: Bill Gerten, Parks Supervisor
PHONE, FAX, EMAIL: (310) 349-2980 / [email protected] SCOPE OF WORK: Provide annual services for excavation and removal of existing trees, Planting, Trimming and Pruning throughout various locations within the city.

PROJECT OWNER: City of Irvine
PROJECT NAME: Windrow Tree Removals
CONTRACT NUMBER: Bid No. 21-2898
ANNUAL CONTRACT AMOUNT: $791,200.00
BASE TERM: March 15,2021 – March 31, 2022
OPTION YEARS: No
DATE OF COMPLETION: March 31, 2022
PROJECT MANAGER: Aaron Reece, Landscape Maintenance Sup.

PHONE, FAX, EMAIL: [email protected]
SCOPE OF WORK: The work to be performed shall include, but not be limited to: Tree maintenance in the City of Irvine, providing all labor, supervision, equipment, materials and supplies needed for Windrow tree removals in the City of Irvine. The Work shall be performed in accordance with the Standard Specifications for Public Works Construction, City of Irvine Standards and Design Manual.

PROJECT OWNER: City of Irvine
PROJECT NAME: Tree Maintenance in the City of Irvine
CONTRACT NUMBER: IFB 15-1146
ANNUAL CONTRACT AMOUNT: $1,835,000
BASE TERM: July 1, 2016 - June 30, 2020
OPTION YEARS: (1) 2-Year Option
DATE OF COMPLETION: September 30, 2020
PROJECT MANAGER: Casey Gnadt, Landscape Maintenance
Supervisor
PHONE, FAX, EMAIL: 949.724.7621 / [email protected] SCOPE OF WORK: Provision of citywide tree management services for approximately 57,500 trees, including grid-based pruning, service request response, removals, and planting. Additional services include GIS-based inventory management, emergency response, traffic control, and debris removal. Work is performed across streets, parks, and municipal facilities in accordance with ANSI A300 and ISA standards, ensuring safe, consistent, and high-quality operations.

Section 12. REFERENCES
Pg. 91
PROJECT OWNER: City of Laguna Niguel
PROJECT NAME: On-Call Citywide Tree Maintenance
CONTRACT NUMBER: RFP 2021-010
ANNUAL CONTRACT AMOUNT: $222,000.00/Year
BASE TERM: January 1, 2021 – June 30, 2023
OPTION YEARS: (2) 1-Year Terms
DATE OF COMPLETION: June 30, 2025
PROJECT MANAGER: Scott Frame, Parks & Landscape Maint. Sup.

PHONE, FAX, EMAIL: 949-362-4344 / 949-795-1537 / [email protected] SCOPE OF WORK: Provide services for Tree Trimming of ~725 trees within Right-of-Way, Parks and City Hall areas in various locations throughout the city. Provide as-needed Tree Removal and Inspection services for a period of one year.

PROJECT OWNER: City of Laguna Woods
PROJECT NAME: City of Laguna Woods
CONTRACT NUMBER: NA
ANNUAL CONTRACT AMOUNT: $56,000
BASE TERM: April 1, 2023 – March 31, 2024
OPTION YEARS: NA
DATE OF COMPLETION: March 31, 2024
PROJECT MANAGER: April Baumgarten, Programs Analyst
PHONE, FAX, EMAIL: 949.639.0515 / 949.639.0591 / [email protected] SCOPE OF WORK: Provide annual services for Tree Trimming of ~725 trees within Right-ofWay, Parks and City Hall areas in various locations throughout the city. Provide as-needed Tree Removal, Inspection & GPS services.

PROJECT OWNER: City of Lake Forest
PROJECT NAME: Agreement for Tree Maintenance Services
CONTRACT NUMBER: NA
ANNUAL CONTRACT AMOUNT: $419,799.00
BASE TERM: July 1, 2017 – June 30,2020
OPTION YEARS: (2) 1-Year Options
DATE OF COMPLETION: June 30, 2022
PROJECT MANAGER: K Yoshino, Facilities Supervisor
PHONE, FAX, EMAIL: 949.461.3427 / [email protected] SCOPE OF WORK: Annual services for maintenance of trees within facilities, medians, roadsides, parks, parkways, and trail areas in various locations throughout the city. Maintain and update the Cities GPS inventory of ~13,525 trees within the city.

Section 12. REFERENCES
Pg. 92
PROJECT OWNER: City of Long Beach
PROJECT NAME: Tree Trimming Services for Parks, Recreation & Marine CONTRACT NUMBER: ITB PR15-095
ANNUAL CONTRACT AMOUNT: $885,500.00
BASE TERM: September 10, 2015 – September 22, 2017
OPTION YEARS: (2) 1-Year Options (Extension: Amendment No. 6) DATE OF COMPLETION: March 31, 2020
PROJECT MANAGER: Jeffrey King, Contract Monitor
PHONE, FAX, EMAIL: 562.570.1592 / 562.570.8535 / [email protected] SCOPE OF WORK: Annual services for maintenance, removal, and replacement of trees within Parks (163 Sites), Beach Areas (7 Sites), Marinas (9 Sites), and MTA Right-of-Way (Various Sites). Maintain and update the Cities GPS inventory of ~36,000 trees within the City Parks.

PROJECT OWNER: City of Newport Beach
PROJECT NAME: Tree Maintenance / Service Agreement
CONTRACT NUMBER: NA
ANNUAL CONTRACT AMOUNT: $2,030,649.30
BASE TERM: November 13, 2013 – June 30, 2024
OPTION YEARS: (3) 2-Year Periods
BASE TERM COMPLETION DATE: June 30, 2024
PROJECT MANAGER: John Nelson, City Arborist
PHONE, FAX, EMAIL: 949.644.3197 / [email protected] SCOPE OF WORK: Annual services for maintenance, removal and replacement of trees as needed, and provide GIS inventory management of the estimated 35,000 trees within the City’s urban forest.

PROJECT OWNER: City of Westminster
PROJECT NAME: Tree Maintenance/Service Agreement FY 16/17 CONTRACT NUMBER: NA
ANNUAL CONTRACT AMOUNT: $156,000
BASE TERM: July 1, 2018 – June 30, 2019
OPTION YEARS: (4) 1-Year Options
DATE OF COMPLETION: June 30, 2023
PROJECT MANAGER: Brad Wade, Public Works Supervisor
PHONE, FAX, EMAIL: (714) 714-0052 / [email protected] SCOPE OF WORK: Provide services for the annual maintenance and GPS inventory of 6,200 Trees & Palms. Remove annually 85 Trees & Palms, and Plant 55 Trees & Palms at various locations throughout the city.

Section 12. REFERENCES
Pg. 93
LETTER OF RECOMMENDATION: CITY OF IRVINE
Section 12. REFERENCES
Pg. 94
LETTER OF RECOMMENDATION: CITY OF LONG BEACH
Section 12. REFERENCES
Pg. 95
LETTER OF RECOMMENDATION: CITY OF NEWPORT BEACH
Section 12. REFERENCES
Pg. 96
LETTER OF RECOMMENDATION: CITY OF WESTMINSTER
Section 13. EQUAL OPPORTUNITY EMPLOYMENT
Pg.97
EQUAL OPPORTUNITY OVERVIEW – Great Scott Tree Service, Inc. (GSTS) is firmly committed to maintaining and advancing equal employment opportunity (EEO) practices across all levels of our organization. Our EEO program is actively integrated into our hiring, training, and employee development processes to ensure fair and equitable treatment for all employees and applicants.

INCLUSIVE RECRUITMENT & HIRING PRACTICES - GSTS implements structured and consistent hiring procedures designed to promote equal access to employment opportunities.

Open positions are publicly posted through widely accessible platforms such as Indeed.com, and we also utilize employee referrals and walk-in applicants for field positions to broaden our candidate pool. All applicants are evaluated based on qualifications, experience, and job-related criteria only.

Our hiring process includes:
• Standardized application and interview procedures to ensure fairness and consistency • Multi-step interviews, including phone and in-person evaluations • Involvement of Certified Arborists and Safety Personnel in field staff hiring decisions • Background and driving record checks conducted uniformly for all candidates • Pre-employment drug screening applied consistently across applicants These procedures are designed to eliminate bias and ensure that all candidates are given equal consideration.

TRAINING, ADVANCEMENT & WORKPLACE EQUITY - GSTS supports equal opportunity through comprehensive onboarding, training, and career development programs. All employees receive:
• Formal orientation, including workplace conduct and anti-harassment training • Job-specific technical training (including ISA-aligned field training for arboricultural staff)
• Safety training led by our Safety Manager
• Clear job descriptions and performance expectations
Employees are provided equal access to training, advancement opportunities, and performancebased promotions. Our structured onboarding and training processes ensure that all employees— regardless of background—have the tools and support necessary to succeed.

WORKPLACE ENVIRONMENT & ACCOUNTABILITY - GSTS maintains a zerotolerance policy for discrimination, harassment, or retaliation. We are committed to fostering a respectful, inclusive, and professional workplace. All complaints are handled through a confidential, prompt, and thorough investigation process, with appropriate corrective action taken when necessary.

Section 13. EQUAL OPPORTUNITY EMPLOYMENT
Pg.98
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - Great Scott Tree Service, Inc. complies with all applicable federal, state, and local laws governing equal employment opportunity. We prohibit discrimination or harassment based on any protected characteristic, including but not limited to race, color, religion, national origin, ancestry, citizenship, disability, medical condition, genetic information, marital status, sex, gender identity or expression, age, sexual orientation, veteran or military status, or any other status protected by law.

This commitment applies to all employment practices, including recruitment, hiring, training, promotion, compensation, benefits, and termination.

ONGOING COMMITMENT - GSTS leadership actively reinforces EEO principles through management oversight, employee training, and consistent policy enforcement. We believe that a diverse and inclusive workforce strengthens our organization and enhances the quality of service we provide to our clients.

Section 15. OPTIONAL SERVICES
Pg.99
FEE SCHEDULE FOR OPTIONAL SERVICES – Great Scott Tree Service, Inc. has identified Optional Services commonly found in City Tree Maintenance Contracts and has provided them below for the City of Gardena’s consideration.

DESCTRIPTION UNIT UNIT PRICE
Service Request Pruning Man Hour $139.00
Palm Tree Skinning Per Foot $22.00
Palm Tree Pineappling Per Foot $49.00
Tree and Stump Removal Inch $59.00
Tree Only Removal Inch $49.00
Stump Only Removal Inch $29.00
Plant 15-Gal w/Root barrier Each $275.00
Plant 15-Gal w/o Root barrier Each $235.00
Plant 24" Box w/Root barrier Each $590.00
Plant 24" Box w/o Root barrier Each $550.00
Watering Hour $139.00
Arborist Services Man Hour $159.00
GPS Tree Inventory Tree Site $5.00
Crew Rental Man Hour $139.00
Emergency Response (During Business Hours) Man Hour $159.00 Emergency Response (After Business Hours) Man Hour $189.00 Supervisor Laborer Man Hour $145.00
Tree Trimmer Laborer Man Hour $140.00
Grounds Person/Laborer Man Hour $135.00

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MARIPOSA TREE MANAGEMENT TABLE OF

CONTENTS
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:K\0DULSRVD 6WDII5HVXPHV Key Personnel & 0DQDJHPHQW([SHULHQFH........................ 2UJDQL]DWLRQDO6WUXFWXUH *HRJUDSKLF&RYHUDJH 3URMHFW8QGHUVWDQGLQJ $SSURDFK 6HUYLFHV3URYLGHG 7UHH,QYHQWRU\ ,QIRUPDWLRQ0DQDJHPHQW

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TO BE SUBMITTED WITH PROPOSAL
BP-1

BID PROPOSAL (BP)

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
Contractor:

Address:

Phone:

Fax:

License No.:

D.I.R. No.

Email:

To Be Submitted
WITH
Bid Package
Mariposa Tree Management Inc.
6232 Santos Diaz St. Irwindale California 91702
626-960-0196
626-960-8477
#1061455, Class A, C-27, C-31, C-49, C-61/D-49
1000551767
[email protected]

TO BE SUBMITTED WITH PROPOSAL
BP-2

BID PROPOSAL

BID SCHEDULE
The undersigned, having examined the proposed Contract Documents titled:

YEAR ONE TREE TRIMMING TOTAL
YEAR ONE (1) PALM & PINE TREE TRIMMING SUBTOTAL +
YEAR ONE (1) OTHER TREE TRIMMING SUBTOTAL
$

50.00 300.00

70.00 105.00
550.00
120.00
120.00
2,100.00
1,200.00
12,460.00
9,450.00
24,200.00
1,680.00
600.00
51,690.00

30.00 54.00

75.00 100.00
125.00
150.00
4,440.00
26,514.00
39,525.00
27,600.00
9,500.00

0.00 107,579.00
159,269.00

YEAR TWO TREE TRIMMING TOTAL
YEAR TWO (2) PALM TREE TRIMMING SUBTOTAL +
YEAR TWO (2) OTHER TREE TRIMMING SUBTOTAL
$

52.00 315.00

73.00 110.00
126.00
126.00
624.00
315.00
1,168.00
3,850.00
1,764.00
630.00
8,351.00

31.00 56.00

78.00 105.00
131.00
157.00
12,524.00
29,848.00
42,588.00
35,805.00
5,109.00

0.00 125,874.00
134,225.00

YEAR THREE TREE TRIMMING TOTAL
YEAR THREE (3) PALM TREE TRIMMING SUBTOTAL +
YEAR THREE (3) OTHER TREE TRIMMING SUBTOTAL
$

55.00 330.00

77.00 115.00
132.00
132.00
220.00

0.00 693.00
1,955.00
1,848.00
660.00
5,376.00

33.00 59.00

82.00 110.00
137.00
165.00
693.00
15,989.00
10,660.00
87,010.00
4,932.00

0.00 119,284.00
124,660.00

ADDITIONAL TREE REMOVAL & TREE PLANTING ALLOWANCE
TOTAL $40,000

GRAND TOTAL TREE TRIMMING

GRAND TOTAL
TREE TRIMMING (YEAR 1+ YEAR 2 + YEAR 3 + YEAR 4)
+ ADDITIONAL TREE REMOVAL ALLOWANCE ($40,000)
$

57.00 347.00

81.00 121.00
605.00
138.00
138.00
1,767.00
694.00
3,483.00
5,324.00
26,620.00
1,932.00
690.00
40,510.00

36.00 62.00

86.00 115.00
143.00
173.00
5,688.00
24,428.00
38,700.00
50,600.00
28,457.00
15,916.00
163,789.00
204,299.00
662,453.00

1 4/3/26

TO BE SUBMITTED WITH PROPOSAL
BP-8

BIDDER'S DECLARATION
It is understood and agreed that:

The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents.

The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Schedule.

TO BE SUBMITTED WITH PROPOSAL
BP-15

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(Continued)

INSTRUCTIONS FOR CERTIFICATION
By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.

However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

9. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.

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Organizational Chart

MARIPOSA TREE MANAGEMENT
Company Background
History
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MARIPOSA TREE MANAGEMENT
Financial Condition
Mariposa Tree Management has been capable of meeting all fi nancial obligations for more than 40 years. Our company has experienced continued growth and its parent company, Mariposa Landscapes, has shown continued expansion by opening locations in Santa Ana, Somis, and Palm Desert. We have not in the past and are not currently fi ling for bankruptcy.

We do not have any pending litigation. Our offi ces are open and operating at full capacity.

We do not have any pending mergers.

Specialized Tree Care
Mariposa Tree Management is set apart from the competition by providing comprehensive consulting services in addition to expert tree care. Our ability to provide such excellent service is due to our crews of highly-trained, safety-oriented, certifi ed arborists and tree workers. Our staff receives the latest training in arboriculture methods, techniques, and software systems.

Our specialized consulting services include
the following: Urban Forest Management
Planning, Tree Evaluations, Inventory
Management, Risk Assessments, Hazard
Reports, Tree Appraisals, and Insect and
Disease Control Recommendations.
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ɫƌǹɓƷưژ ɋȵƷƷȽژ ƌȄưژ ȽɋƌȄưȽژ ȏǑژ ɓȵƨƌȄژ ǑȏȵƷȽɋِژ
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Geographic Coverage
Our base in Irwindale, California provides
a central location for servicing Los
Angeles, Orange, Riverside, San
Bernardino, and Ventura counties. From
the Glendale, Arizona offices of Mariposa
Landscapes, we also serve all of Maricopa
County.

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T he management and crew at Mariposa Tree Management have more than 100 years of combined experience in urban forestry operations, customer service, account management, and inventory technology. In addition to our vast experience in the field, our staff has completed numerous certifications, courses and training in urban forestry, and natural resources education. These include degrees from educational organizations accredited by the International Society of Arborists, the Society of American Foresters and the International Society of Arborists.ژɓȵژ ɋƷƌȂژǠȽژ ƩȏȂȂǠɋƷưژ ɋȏژ ƷȄȽɓȵǠȄǒژ ǠȂȂƷưǠƌɋƷژ ȵƷȽȲȏȄȽƷژ ɋȏژ ƌȄɲژ ǠȽȽɓƷȽژ ɋǚƌɋژ Ȃƌɲژ ƌȵǠȽƷژ ȵƷǹƌɋǠȄǒژ ɋȏژ ɋǚƷژ ȽƷȵɫǠƩƷȽژ ȲȵȏȲȏȽƷưِ
Our team leverages years of experience working with its major clients, including the cities of San Marino, kƌɬȄưƌǹƷ, Los Angeles, Burbank, and ¾ƷȂƷƩɓǹƌ, as well as the counties of Los Angeles, San Bernardino, and Ventura when managing client relations. Mariposa Tree Management has mastered efficient, detail-oriented relations in every aspect of these contracts, including coordinating with city officials, generating work orders, managing inventories, completing tree work operations, and processing records for accounting.

Since its start, our tree division has completed more than 1,000 contracts ranging in value between $500 and $2.5 million. Over the past three years, Mariposa Tree Management teams have successfully completed contracts with Palm Springs, Pasadena, Los Angeles County, and Caltrans which were comparative in size and complexity to the requested services included in this proposal. These contracts included urban forestry operations with the following tasks: customer service, account management, inventory management, trimming, pruning, removals, planting, and arboricultural consultations. All these projects have been completed successfully.
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MARIPOSA TREE MANAGEMENT
Mariposa Tree Management provides a complete training program. Our goal is to enable our employees to progress to higher levels of pay and rank by acquiring specialized knowledge about tree maintenance. By providing training to all our workers, we become more effi cient as a whole and provide better results for our customers.

Currently our training program involves learning in three areas: Instruction, Safety, and Practical Knowledge. We run a robust new-hire training program. We currently employ four Line Clearance Certifi ed Personnel, and CPR & First Aid Training and EHAP certifi cations are maintained for all employees.

In addition to our new-hire training program, our supervisors also conduct regular training sessions. These sessions include instructing and evaluating foremen and crews on safety and current techniques of equipment operation, maintenance practices, chemicals, and fertilizers. Additional topics of training are listed below.

Employee Training
• Chipper Safety and Operation
• Chain Saw Safety and Operation
• Pruning Techniques
• Aerial Lift Safety and Operation
• Loader Safety and Operation
• Safe Driving Tactics
• Safe Small Equipment Operation
• Planting Techniques
• Traffi c Control Safety and Techniques
• Tree I.D. (General and Account Specifi c)
• Fertilizer Use and Application
• Chemicals: Herbicides, Fungicides,
Insecticides
• Aerial Rescue
• Emergency Situations
• Arboricultural Injuries

MARIPOSA TREE MANAGEMENT
Equipment & Fleet
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MARIPOSA TREE MANAGEMENT
AERIAL LIFT TRUCKS (12)
A-617 - 2019 Freightliner M2106
A-618 - 2019 Freightliner M2106
A-549 - 2018 Freightliner M2106
A-567 - 2018 Freightliner M2106
A-480 - 2015 Ford F-750
A-481 - 2015 Ford F-750
A-462 - 2013 Ford F750
A-426 - 2012 Ford Bucket Truck
A-355 - 2011 Ford Bucket Truck
A-315 - 2008 International Bucket Truck
A-668 - 2020 Freightliner M2107
A-668 - 2020 Freightliner M2106
ROLL-OFF TRUCKS WITH CONTAINER (4)
A-632 - 2019 Peterbilt 348
A-430 - Freightliner 114SD
A-265 - 2007 Freightliner CL120 Roll Off
A-661 - 2020 Freightliner 114SD
UTILITY DUMP TRUCKS (9)
A-595 - 2018 Isuzu NRR
A-581 - 2018 Freightliner M2106
A-585 - 2018 Freightliner M2106
A-566 - 2017 Isuzu NRR
A-471 - 2015 Ford F-750 Chipper Dump
A-472 - 2015 Ford F-750 Chipper Dump
A-479 - 2015 Ford CHIPPER DUMP F-750
A-371 - 2012 Isuzu NPR Crew Dump
A-375 - 2011 Ford F-750 Chipper Dump
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MARIPOSA TREE MANAGEMENT
ARTICULATING WHEEL & SKID STEER LOADERS (4)
HE-107 - 2019 Caterpillar 908M
HE-83 - 2015 Caterpillar 908H2
HE-53 - 2007 Bobcat S220 Turbo
HE-46 - 2006 Bobcat S220 Turbo
STUMP CUTTERS (3)
HE-92 - 2017 Vermeer SC852
M-316 Honda 337-13H
E-39 - 2007 Carlton7500
CHIPPERS (9)
E-68 - 2018 Vermeer BC1500
E-69 - 2018 Vermeer BC1800XL
E-67 - 2017 Vermeer BC1500
E-64 - 2015 Vermeer BC1800XL
E-65 - 2015 Vermeer BC1800XL
E-62 - 2014 Vermeer BC1800XL
E-56 - 2013 Vermeer BC1800XL
E-57 - 2013 Vermeer BC1800XL
E-49 - 2011 Vermeer BC1800XL
CREW TRUCKS & VEHICLES (13)
A-653 - 2019 Chevrolet Silverado 2500HD
A-539 - 2017 Chevrolet 2500HD Four-Door Pick Up
A-475 - 2014 Chevrolet 3/4 Ton Stake-Extra Cab
A-477 - 2015 Chevrolet 3/4 Ton Double Cab
A-478 - 2015 Chevrolet 3/4 Ton Double Cab
A-488 - 2015 Chevrolet 3/4 Ton Double Cab
A-464 - 2014 Chevrolet 3/4 Ton Extra Cab
A-374 - 2012 Chevrolet 3/4 Ton Extra Cab
A-344 - 2011 Chevrolet 3/4 Ton Extra Cab
A-652 - 2020 Toyota Tacoma
A-655 - 2020 Toyota Tacoma
A-535 - 2017 Toyota Prius
A-411 - 2013 Toyota Prius

MARIPOSA TREE MANAGEMENT
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MARIPOSA TREE MANAGEMENT
Company Details
President: Terry Noriega
California Corporation: C4311511
California Employer ID: 123-5513-7
Date of Incorporation: December 17, 2019
Accreditation
Mariposa Landscapes received accreditation from the Tree Care Industry Association (TCIA) in 2012, becoming one of the few accredited tree care companies in California. In 2020, the accreditation was transferred to Mariposa Tree Management. This accreditation involves a thorough audit process of procedures in the following areas:

1.Consumer Satisfaction

2.Best Business Practices

3.Business Ethics

4.Employee Training

5.Safety

6.Quality

7.Industry Standards

8.Arborist Certifi cation

9.Insurance Coverage

10.Work Estimates and Specifi cation
ʿ˜˖˘ˡ˦˘˦˔ˡ˗ʶ˘˥˧˜Ё ˖˔˧˜ˢˡ˦

MARIPOSA TREE MANAGEMENT
Minority Business Enterprise
Mariposa Tree Management is proud to be certifi ed as a Minority Business Enterprise with the City of Los Angeles as of April 16, 2020 (MBE Certifi cation #20000326, expiring April 20, 2025). The Women and Minority Business Enterprise Clearing House has audited and verifi ed our eligibility as an MBE pursuant to the California Public Utilities Commission General Order 156. Our EEO/Affi rmative Action Plan is currently approved by the Offi ce of Contract Compliance pursuant to Los Angeles Administrative Code Section 10.8 et seq and is on fi le with this offi ce. This plan will expire in 2021. The County of Los Angeles Offi ce of Affi rmative Action Compliance has certifi ed Mariposa Tree Management as an eligible participant in the county of Los Angeles Local Business Enterprise (LBE) Program and has a registration date of April 1, 2020.

ADDITIONAL LICENSES & CERTIFICATES
Contractors State License: 1061455 $&&&
&'

Qualifi ed Applicators License: 103864 ABCDEFH
Pest Control Advisor License: 74416 ABCDEG
Pest Control Business License: 30977
Irwindale Business License: 000538
Supplier Clearinghouse MBE: 20000326
LA County LBE (LABAVN #): 106243
LA CO. Agricultural Pest Control: 1000279
Certifi ed Arborist: WE-1182A
DIR No. 1000551767
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ʿ˜˖˘ˡ˦˘˦ ˔ˡ˗ʶ˘˥˧˜Ё˖˔˧˜ˢˡ˦

Contractor Information
Legal Entity Name
Mariposa Tree Management, Inc.

Legal Entity Type
Corporation
Status
Active
Registration Number
PW-LR-1000551767
Registration effective date
07/01/22
Registration expiration date
06/30/25
Mailing Address
6232 Santos Diaz St Irwindale 91702 CA United States of America Physical Address
6232 Santos Diaz St Irwindale 91702 CA United States of America Email Address
[email protected]
Trade Name/DBA
License Number (s)
CSLB:1061455
Registration History
Effective Date ££ Expiration Date
01/10/20 06/30/22
07/01/22 06/30/25
Legal Entity Information
Corporation Entity Number: C4311511
Federal Employment Identification Number: 843100405
Agency for Service:

Agent of Service Name: Terry Noriega
Agent of Service Mailing Address: 6232 Santos Diaz Street Irwindale 91702 CA United States of America President Name: Terry Noriega
Vice President Name:

Treasurer Name:

Secretary Name:

CEO Name:

Worker's Compensation
Do you lease employees through Professional Employer Organization (PEO)?: No Please provide your current worker's compensation insurance information below:

PEO Information
PEO
Name
PEO
Phone
PEO
Email
Insured by Carrier
Policy Holder Name: Mariposa Tree Management, Inc.

Insurance Carrier: Alaska National Insurance Company
Policy Number: 22D WS 12057
Inception date: 04/01/22
Expiration Date: 04/01/23
5/1/2025

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER

OTH- STATUTEPER
(MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY)

POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
3/27/2025
Venbrook Insurance Services
6320 Canoga Avenue, 12th Floor
Woodland Hills, CA 91367
818-598-8942
www.venbrook.com CA Lic No. 0D80832
Windy West
Windy West
[email protected]
Mariposa Tree Management, Inc.
6232 Santos Diaz St.

Irwindale CA 91702
84570534
Mariposa Landscapes, Inc.
15529 Arrow Highway
Irwindale CA 91706
Proof of Insurance
A JWC 9800084-10 4/1/2025 4/1/2026 ✓
1,000,000 Y
1,000,000
1,000,000
Berkley National Insurance Company 38911
84570534 | 25-26 WC - MTM | Windy West | 3/27/2025 8:30:02 AM (PDT) | Page 1 of 1 7HFKQLFDO3URSRVDO
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NORMAL WORKFLOW PROCESS

EMERGENCY RESPONSE PROCESS
•Foreman submits completed
work orders Inventory
management staff update GIS
•Inventories and Work Histories
•Administrative staff prepare and
submit invoices for billing
•Inventory Management staff
update GIS inventory and work
histories
•Account Manager reviews work
orders and prepares invoices
•Invoices are submitted to client
for billing.

TASKS COMPLETE

ADMINISTRATIVE

FOLLOW-UP
•Crew performs work following
the industry’s best practices and
procedures
•Safety procedures and policies
are adhered to
•Cleanup operations are
conducted
•Crew conducts clean up
operations
•Foreman submits completed
work order
WORK

PERFORMED

TASKS COMPLETE
•Operations staff receive external
work orders and prepare internal
work orders
•Client notifies our
Emergency Response
Supervisor
•Local resident notifications are
sent out
•Traffic control measures are
prepared
•Supervisor notifies and
dispatches work crew
•Supervisor generates and
submits work order to Foreman
•Foreman receives orders
•Work site inspections conducted
•Job site and safety briefings
performed
•Foreman conducts site
inspection, safety and job
briefing
•Crew performs work

WORK PLANNED
WORK

PERFORMED

OPERATIONS

MANAGER

SCHEDULES
CREWS

RESPONSE

CLIENT SUBMITS

WORK ORDER

EMERGENCY
OCCURS
Work Plan, Operational
Processes & Timeline

MARIPOSA TREE MANAGEMENT

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MARIPOSA TREE MANAGEMENT
After years of urban forest
management for clients around
Southern California, Mariposa has
in-depth pruning experience and knows
how to match the right technique for the
right tree.
• Prune to Raise – Raise the canopies of
trees for vehicular and pedestrian access.
• Prune for Structure – Provide proper
clearances for trees in their youth, in order to
reduce hazards as they grow and age. This
method is the most cost-effective means of
pruning available. This method addresses
trees with a strong central leader by reducing
or removing co-dominant stems.
• Prune to Clean – Remove dead, diseased,
and hazardous branches from a tree’s canopy.
• Prune to Thin – Perform a cleaning
and remove overcrowded branches. This
method is used to provide light penetration
and reduce wind resistance within the
canopy. No more than 25 percent of live
foliage should be removed during any
single thinning cycle.
• Prune to Reduce – Reduce the size of the
trees that have been thinned repeatedly
over many years. This method can also be
used to reduce the overall stress on a tree
due to recent root cuttings or disruptions.
• Prune Palms – Remove hazardous and
messy frond fruit, seeds, and dead or dying
fronds.

Pruning Services

MARIPOSA TREE MANAGEMENT
Tree Maintenance
Inspection
Mariposa Tree Management’s certifi ed
arborists and tree workers have years of
experience in detecting hazards in trees
throughout the urban environment and
nearby forests.

Our crews are trained to observe and report
potential hazards while they perform their
duties. Many times, physical defects in
trees are not visible from the ground and
can only be seen once aloft. Our climbers
and bucket operators are trained to look
for defects and immediately report
hazards to their supervisor. If we locate
a urgent hazard, we follow up with our
designated city point of contact as soon
as possible.

Hazard Tree Analysis
We deliver comprehensive hazard tree
analysis and consulting services. These
services include detailed reports on which
trees are affected, their risk assessment,
and our recommended course of action.

Cabling & Bracing
Mariposa Tree Management provides
expert cabling and bracing services to
help reduce the risk of a tree’s branches
and stems from breaking. We use the
latest cables and equipment, as well as
pre-deployment testing.

Foliar and Pesticide Treatments
We are proud to employ certifi ed
applicators to provide expert services to
our clients. Our applicators are trained
to ensure proper safety procedures and
correct application methods are used to
maintain the health of your urban forest.

MARIPOSA TREE MANAGEMENT
Mariposa Tree Management offers complete tree removal services from start to fi nish. Our highly-trained and safety-oriented tree care experts will designate a work area, provide traffi c control, use the latest safety equipment, cut the tree, and haul away the debris.

Stump Removal
We use the latest equipment to provide either full stump removal or stump grinding services.

Debris Hauling
Providing safe and clean environments throughout the tree care process is very important to us at Mariposa. Using our chippers, loaders, containers, and utility dump trucks, hauling away debris from the work site is fast and effi cient. As part of our waste disposal service we ensure that green-waste, and anything else that can be recycled, is taken to the proper facilities.

Tree Removal

MARIPOSA TREE MANAGEMENT
Urban Forest Management
Weed Abatement
Mariposa Tree Management offers
complete weed abatement services. We
are proud to employ certifi ed applicators
who are trained to mix and apply
herbicides and pesticides that will reduce
and remove unwanted vegetation.

Non-Native Vegetation Removal
Non-native and invasive species tend
to grow fast and can be diffi cult to
remove once established. Mariposa
Tree Management is proud to provide
removal of these threats to your urban
forest. We also specialize in treating the
area to reduce the ability of unwanted
plant species to return. We ensure that
our employees are careful to remove the
plants according to your specifi cations.

Fire Clearance
Fire Return Intervals in Southern California
are an increased risk for clients across the
region. Mariposa Tree Management is
committed to reducing fi re hazards by
providing pruning and removal services
along right of ways and roadways, which
prevents wildfi res from jumping to an
adjacent area. We ensure that proper
clearances and distances are maintained
in order to reduce a fi re’s intensity and
ability to spread.

Landscape Demolition
Removing unwanted debris and clearing
your landscape in preparation for your next
project can be a big task. We provide skilled
staff and the latest equipment to handle
landscape demolition in even the most
diffi cult situations. From tree removal
to yard debris to landscape demolition
to hauling, we provide complete and safe
services to our clients.

MARIPOSA TREE MANAGEMENT
Day Service Crew
Mariposa Tree Management is capable of
providing a tree crew on a rental basis to
meet the needs of our clients who may
require additional tree maintenance
services that are not on the normal schedule
and not considered emergency work. One
crew consists of a chipper truck, chipper,
one aerial lift truck and the crew members
assigned to each.

Emergency Services
Mariposa Tree Management always has a
24-hour emergency response crew ready
to deploy in case of a client emergency.

Our emergency response process begins
once we get a client call. At that time, we
immediately dispatch our crew, create a
work order, inspect the work site, complete
the job, perform a follow-up inspection, and
invoice the client.

Tree Watering
We provide tree-watering services to many
clients using one of two methods: 1) A oneman crew operates a water truck to water trees along specifi ed routes, or 2) A oneman crew wears a backpack and follows a route on-foot to reach trees that are not
easily accessible by vehicle.

Expert Services

MARIPOSA TREE MANAGEMENT

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MARIPOSA TREE MANAGEMENT
Commitment to Quality Service
It is our goal to provide professional tree
care services with an emphasis on results –
what we as a contractor, and ultimately city
management will be judged by. It is our goal
to provide professional results that adhere
to the intended desires outlined in the
specifi cations of work. We intend to provide
clean and well- maintained trees that make
both city staff and residents proud.

Documentation
Before the actual start of contract work,
our staff will ensure that all necessary
documents and insurances are submitted
and approved by the city. Throughout the
life of the contract, we will maintain and
update all records and documentation, and
provide details upon request.

Scheduling
Before the fi rst Mariposa Tree Management
employee starts work, a detailed schedule
will be submitted to the designated point
of contact for approval. The schedule will
include all approved tree care activities for
the fi scal year. We will be ready to start work
once we have received confi rmation that
the schedule has been approved.

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MARIPOSA TREE MANAGEMENT
Every stage of our operations has
supervisory involvement. Our highly
trained Foremen are responsible
for their crew and work site. Our Field
Supervisors are responsible for conducting
work site inspections. Our Account
Managers are responsible for overall
oversite of contract administration and
client communications. Our Operations
Manager is responsible for oversight of all
operations and maintaining the operations
schedule. Our Division Manager ensures
that our operations, account management,
inventory management, estimating, and
sales departments are all performing
to Mariposa Tree Management’s high
standards. Using this system, we have
proven very effi cient and capable of
providing the highest quality services to our
clients.

Supervisory Methods

MARIPOSA TREE MANAGEMENT
Certifi ed Arborist Services
Mariposa Tree Management Inc. is proud to
employ several highly experienced Certifi ed
Arborists, Tree Risk Assessment Qualifi ed
Arborists, and Arborist Consultants. Our
arborists will follow all guidelines specifi ed
in the RFP, to provide timely and accurate
reports at the city’s request.

Tree Planting and Care
Young trees require signifi cant attention
and resources. All planting and young
tree care operations will follow the ANSI
300 guidelines, and the services provided
section of this proposal.

Inventory Management Program
Using the latest in urban forest management
software, Mariposa will ensure accurate and
up-to-date accounting of the city’s urban
forest inventory.

Arboriculture Expertise

MARIPOSA TREE MANAGEMENT
Customer Service Program
Providing outstanding service starts with communication. Mariposa Tree Management staff are trained and experienced to provide excellent customer service to our clients. Our account managers act as liaisons between the city’s designated contract manager, our company, and the general public. Ensuring a clear line of communication at all times between everyone involved in tree maintenance operations allows us to perform our work while minimizing any inconvenience to local residents.

The account manager assigned to the project will have direct communication with the city representative. Mariposa Tree Management will ensure that this manager can communicate clearly and be knowledgeable in urban forestry operations. These methods combined with instant communications via 24-hour telephone monitoring, two-way radios, cellular phones, or fax will ensure a quick response to any maintenance concerns.

MARIPOSA TREE MANAGEMENT
T
he safety of the public and our
employees is of paramount
importance to Mariposa Tree
Management. All work sites will have proper
signage, high-visibility clothing, lighting,
and designated safety coordination
personnel to ensure the safety and wellbeing of everyone involved.

Local Resident Notifi cation
Informing local residents of upcoming work
is critical. Mariposa uses pamphlets and
door hangers to notify local landowners of
any upcoming scheduled operations and to
share our company’s contact information.

Before any operation begins, we use traffi c
control signage and cones to inform
residents of our scheduled work at least 72
hours in advance.

Traffi c Control
Traffi c control procedures will be set-up in
accordance with city safety and permitting
policies and guidelines. Mariposa Tree
Management employees will ensure
normal fl ow of traffi c over public roads.

High visibility signage, cones, and refl ective
clothing will be used following city, state, and
company safety requirements. Unless work
sites are completely barricaded, a designated
safety watchperson will always coordinate
pedestrian and vehicular traffi c through the
area, while work operations are in progress.

Complaints
Mariposa’s communication policies keep
resident complaints to a minimum.

However, any complaints received from
either city offi cials or residents are handled
by our supervisors directly.

Accidents
In the rare event of an accident, Mariposa
has an established accident reporting
system and training program for all
employees. Every vehicle is equipped
with personal injury, vehicle accident, and
property damage reports. In the case of an
accident all employees use their provided
forms to gather and report all information
to management, any affected residents,
and city offi cials.

Emergency Communication
All communications will be routed through
our main offi ce and dispatch center in
Irwindale. A 24-hour, toll-free phone
number will be provided to the city for
emergency calls. We also use other forms
of communication, such as email, two-way
radios, and cellular phones. Our response
times will exceed the city’s expectations.

Public Safety & Communication

MARIPOSA TREE MANAGEMENT
Mariposa Tree Management crews
will follow all required laws and
regulations concerning storm
water management and national pollutant
discharge elimination regulations. Our staff
will also adhere to all city, state, and federal
best management practices concerning
cleaning, waste disposal, and landscaping.

Urban Lumber Recycling
Our green waste recycling program
involves species identifi cation and sorting,
converting waste into mulch, and recycling
of mulch for use in future landscape
operations. In the event that certain
species, or specifi c trees are identifi ed
as urban lumber, those trees are cut to
current timber harvesting specifi cations
and donated to interested parties. Mariposa
Tree Management adheres to AB939, and is
fulling committed to landfi ll diversion.

Green Initiatives
Mariposa Tree Management actively
promotes a “green” environment and
energy conservation methods and
philosophies. With tree management, we
advise clients on optimum water usage for
their urban forest. We have also transitioned
to a majority hybrid vehicle fl eet and
equipment. Our offi ces minimize paper
usage and participate in recycling.

Environmental Protection

MARIPOSA TREE MANAGEMENT
Wildlife Protection Plan
Urban forestry operations pose
many risks to wildlife, including
noise, habitat disruption, and
vehicular accidents on roads and trails.

At Mariposa Tree Management, it is our
goal to provide the best service while also
protecting wildlife and wildlife habitats
that we encounter.

Procedures and Training
Mariposa Manager Dennis Jones is
a Certifi ed Wildlife Protector. His
knowledge and expertise are shared with
every employee on a daily basis, but most
importantly he instructs all personnel on
the following proper wildlife protection
procedures as part of our quarterly
training operations.

Step 1. Awareness. All Mariposa
employees are trained to visually inspect
every work site for signs of wildlife. Taking
a few moments to look around the site
for nests, dens, droppings, footprints, and
animals themselves is part of every crew’s
initial set-up procedure.

Step 2. Reporting. If signs of wildlife
are found at any time during our crew’s
operation, they are instructed to report it
to the onsite foreman, and if necessary, to
their fi eld supervisor.

Step 3. Isolation. When a wildlife habitat is
located, our crews are trained to maintain
their distance and work around the
location so as not to disturb the creature
or its home.

Step 4. Expert Guidance. As part of our
foreman’s daily preparation, the contact
information to local animal control
centers are recorded and maintained
to guarantee quick and easy expert
assistance. Our staff and crews are also
trained and experienced in working with
wildlife biologists during mating, and
nesting seasons to identify specifi c animal
species and habitats. Using the guidance
of the wildlife biologist, our crews have
been able to complete their urban forestry
tasks, while also protecting wildlife habitat
during critical seasons.

MARIPOSA TREE MANAGEMENT
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Providing tree management services to municipal clients like the County of Los Angeles and the cities of Santa Monica, Pasadena, San Marino, Thousand Oaks and Palmdale takes signifi cant experience.

We succeed for these clients by providing a unique service: The power of a massive landscape company with the care of a specialized arborist. :K\0DULSRVD"
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MARIPOSA TREE MANAGEMENT
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Client Success

TO BE SUBMITTED WITH PROPOSAL
BP-1

BID PROPOSAL (BP)

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
Contractor:

Address:

Phone:

Fax:

License No.:

D.I.R. No.

Email:

To Be Submitted
WITH
Bid Package
2000000180
1056802
North California Tree Experts
2741 Hamner Ave. Norco, Ca 92860
9512207954
[email protected]

TO BE SUBMITTED WITH PROPOSAL
BP-2

BID PROPOSAL

BID SCHEDULE
The undersigned, having examined the proposed Contract Documents titled:

YEAR ONE TREE TRIMMING TOTAL
YEAR ONE (1) PALM & PINE TREE TRIMMING SUBTOTAL +
YEAR ONE (1) OTHER TREE TRIMMING SUBTOTAL
$

54.00 90.00

75.14 70.00

90.00 85.00

54.00 2,268.00
360.00
13,364.92
6,300.00
3,960.00
1,190.00
270.00
27,722.92

48.25 56.75

77.50 88.20

94.45 124.86
7,141.00
27,864.25
40,842.50
24,343.20
7,178.20
0 107,369.15
135,092.07

YEAR TWO TREE TRIMMING TOTAL
YEAR TWO (2) PALM TREE TRIMMING SUBTOTAL +
YEAR TWO (2) OTHER TREE TRIMMING SUBTOTAL
$

54.00 90.00

75.14 70.00

85.00 54.00
648.00

90.00 1,202.24
2,450.00
1,190.00
270.00
5,850.2
4 48.25

56.75 77.50

88.20 94.45
124.86
7,141.00
27,864.25
40,842.50
24,343.20
7,178.20
0 107,369.15
113,219.39

YEAR THREE TREE TRIMMING TOTAL
YEAR THREE (3) PALM TREE TRIMMING SUBTOTAL +
YEAR THREE (3) OTHER TREE TRIMMING SUBTOTAL
$

54.00 90.00

75.14 70.00

85.00 54.00
216.00
0 676.26
1,190.00
1,190.00
270.00
3,542.26

48.25 56.75

77.50 88.20

94.45 124.86
1,013.25
15,379.25
10,075.00
69,766.20
3,400.20
0 99,633.90
103,176.16

ADDITIONAL TREE REMOVAL & TREE PLANTING ALLOWANCE
TOTAL $40,000

GRAND TOTAL TREE TRIMMING

GRAND TOTAL
TREE TRIMMING (YEAR 1+ YEAR 2 + YEAR 3 + YEAR 4)
+ ADDITIONAL TREE REMOVAL ALLOWANCE ($40,000)
$

54.00 90.00

75.14 70.00

90.00 85.00

54.00 1,674.00
180.00
3,231.02
3,080.00
3,960.00
1,190.00
270.00
13,585.02

48.25 56.75

77.50 88.20

94.45 124.86
7,623.50
22,359.50
34,875.00
38,808.00
18,795.55
11,487.12
133,948.67
147,533.69
499,021.31

The City will award the contract based on the Best Value (taking into consideration qualifications, experience, and costs).

Contractor must take that into consideration when submitting the Bid Table.

TO BE SUBMITTED WITH PROPOSAL
BP-7

BID PROPOSAL

ACKNOWLEDGEMENT OF ADDENDA RECEIVED
The Bidder shall acknowledge the receipt of addenda by number and date each addendum received.

Addendum No.

Date
Date
Addendum No.

Addendum No.

If an addendum or addenda have been issued by the City and not noted above as being received by the Bidder, the Bid Proposal may be rejected.

Bidder’s Signature Date
1 04/03/26
04/08/2026

TO BE SUBMITTED WITH PROPOSAL
BP-8

BIDDER'S DECLARATION
It is understood and agreed that:

The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents.

The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Schedule.

TO BE SUBMITTED WITH PROPOSAL
BP-9
BIDDER'S DECLARATION (Continued)

7. The undersigned bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate, and complete.

North California Tree Experts Project Manager
2741 Hamner Ave
Norco, Ca 92860 1056802 D-49
9512207954
Project Manager

TO BE SUBMITTED WITH PROPOSAL
BP-10

BID PROPOSAL

NAME OF BIDDER

SIGNATURE OF BIDDER

ADDRESS OF BIDDER

CITY STATE ZIP

ALL SIGNATURES MUST BE WITNESSED BY NOTARY
(attach appropriate jurats)

TO BE SUBMITTED WITH PROPOSAL
BP-11

BID PROPOSAL

DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1777.1; Public Contract Code Section 6109] The undersigned, a duly authorized representative of the contractor, certifies and declares that:

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 _, at
(place of execution),
California .

Signature: Name:

Title: Company:
8 April 26 2741 Hamner Ave
North California Tree Experts
Project Manager North California Tree Experts
Jaime Zavala

TO BE SUBMITTED WITH PROPOSAL
BP-12

BID PROPOSAL

Number of years as a contractor in construction work of this type:

Three projects of this type recently completed:

1. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

2. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

3. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Bidder's Signature
California State University of Los Ángeles
5151 State University Dr. Los Angeles, ca 90032
Kirby Williams (323) 791-6875
Project Manager
Los Angeles
03/03/2022
Wright Tree Service of the west
3090 w Center St. Anderson, Ca 96007
Benny Forthsye
Division Manager
Redding, Fresno,Shaverlake
Current
California Department of fish and wildlife
4775 Bird Farm Roads Chino Hills, Ca 91709
Don Nelson
Captain
02/09/2022
(626)
629-9096
7 TO BE SUBMITTED WITH PROPOSAL
BP-13

BID PROPOSAL

We agree specifically:

1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.

3. To take affirmative steps to hire minority employees within the company.

FIRM

TITLE OF PERSON SIGNING

SIGNATURE
DATE
Please include any additional information available regarding equal opportunity employment programs now in effect within your company:

North California Tree Experts
Jaime Zavala
4/08/2026

TO BE SUBMITTED WITH PROPOSAL
BP-14

BID PROPOSAL

2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Signature: Name:

Title: Company: North California Tree Experts
Jaime Zavala
Project Manager

TO BE SUBMITTED WITH PROPOSAL
BP-15

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(Continued)

INSTRUCTIONS FOR CERTIFICATION
By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.

However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

Citywide Tree Trimming
Maintenance Service
City of Gardena
Request for Proposal
April 08, 2026
Northstarlandcare.com (562) 674-3076 LIC# 1034669 DIR# 1000056611

Approach and Scope of Work/Methodology
Work Statement....................................................................................................................1 Quality Control Plan………………………….…………………………………..………......….…..….........…..4 Company Qualifications
Statement of Qualifications…..……………….……………………………………….....…........……..……12 Information Management/ Database..…………………………………………….....…........……..……15 Equipment….…………………………………….…………..…............….......................................……..18 Community Outreach/Community Benefit...............……………………....…....….......…….……22 Management and Staffing
Staffing…….…………………………………………………………..……………..................................…….24 TRAQ/EHAP.................….…………………………………….…………..…............……….....................27 References
Client References..........…………………………………………………………..…….………….........……..29 Additions or Exceptions
Additions or Exceptions.....................................................................................................34 Litigation.......................................................................................................................34 Fee Schedule
Attachments........................................................................................................................35 Fee Schedule........………………………...........…………………………………..…….………......…..……...36

TABLE OF CONTENTS
P-8
Collect, organize, and upload city Inventory
onto our database called; ‘NS Tree Cloud’
STEP 1 STEP 2
Work Statement
Upon the award of the contract, our firm
will initiate the tree inventory of the designated
area within the current fiscal year. Using a global
positioning system (GPS) device, we are capable of
inventorying anywhere from 150 to 300 tree sites per day, subject to factors such as weather conditions, satellite accessibility, data attributes to be collected, and the number of field collectors. The city will have access to the gathered information, which will be integrated into its geographical information system (GIS). The inventory is estimated to encompass roughly 6,000 trees, with the city divided into predetermined districts. With the appropriate data collection criteria and workforce, we anticipate completing the inventory of the entire city in approximately 40 to 60 days.

Northstarlandcare.com_______________________________________________________________________________________________________________________________________P-1 Our process is as follows (Arborist Services)
Week 1 Collect, organize, and upload City inventory onto our Database called; ‘NS Tree Cloud’ Week 2 Notify Residents that work is scheduled to begin on their streets by passing out City approved door hangers in English and Spanish with City and Company contact information. We will also post City approved ‘NO PARKING’ signs with work dates. Our tree crew will be assigned a work order and will begin the scheduled tree pruning cycle and work order will be updated at the end of the day. Work history will reflect accurately, and City budget will get instantly updated. City representatives will be able to see the updated tree budget on their provided dashboard.

Report to City of any trees needing
Immediate attention by tree contractor
Collect, organize, and upload City Inventory
onto our database called; ‘NS Tree Cloud’
STEP 1 STEP 2
Northstarlandcare.com P-2
Along with the scheduled tree pruning for the
year our company is prepared to have a special
request crew available to perform unscheduled
tree work to help ease resident requests on city
staff. We will also have a dedicated tree removal
crew available for city-wide removals with tree
stumps removed within 48 hours. All tree
stumps will be scheduled for removal once we
have notified usa ‘DIG Alert’.

Emergency crew staff contact information will
be shared with key city staff in order to provide
prompt 24/7 tree emergency response.

Every two weeks a billing detail with all
work performed will be generated via the
NS Tree Cloud database and submitted to
the city for review. Once city staff
approves the work performed an invoice
will be generated and submitted to the
city. The tree crew will not move from one
grid until it is fully completed, once
completed they will continue onto the
next scheduled grid.

Northstarlandcare.com P-3
Below is the typical technical approach and define quality control plan. However, the technical approach can be modified to meet the needs of the City.

Quality Control Plan
Performance of work

1. Daily – Weekly Supervision:

A. Report to city representative on an as needed basis; to be determined by city staff.

B. Supervise tree services crew to maintain proper trim patterns.

C. Supervise traffic control.

D. Report any damages or injuries within one hour of occurrence.

E. Respond to any residents’/personnel complaints or questions concerning project.

F. Final inspection of tree work to insure proper clean-up on daily basis.

G. Maintain daily records of hours worked by each employee and work completed.

H. Authorized staff shall meet with the city representative each friday between 8:30 and 9:00 am, or anytime specified by the city grounds supervisor for the purpose of reviewing the week’s work, receiving special instructions, and to discuss any problems encountered on the job. Also, north star shall on each friday, or as specified by the city, submit to the city (engineer a weekly copy of daily work reports throughout the term of the contract. In addition, the contractor shall advise the grounds supervisor of the following week’s schedule. Daily work records shall be formatted for easy translation in the agency’s excel program or as directed by city staff.

I. Staff will notify the city of any changes in start date of each tree maintenance operations at least 48 hours in advance. Should North Star discontinue work for any reason, the city must be notified immediately as to the rationale behind the shutdown and the restarting date of operations.

Northstarlandcare.com P-4
A. Staff will start the tree trimming project within ten (10) working days of award of contract or as to be determined by the city. Prior to commencing work, submit and gain approval of a weekly work schedule indicating the order, location, and completion of work based on the information provided by the city representative or grounds supervisor.

B. Staff will notify the city of the work schedule on a daily and weekly basis. The schedule will be submitted for approval in writing at least 48 hours prior to the commencement of any tree work in the city or as directed by the city representative and grounds supervisor.

C. Staff must notify residents 72 hours in advance prior to restricting street parking or access to work area and will post No-Parking” signs with the date of work to be performed including notification of tree trimming on each sign 72 hours in advance of operations.

D. Only one job site shall be worked at a time unless specifically approved in advance by the city inspector or his authorized representative.

E. As soon as notified by the city of award of contract north star representatives will meet with city representative to develop a preliminary work schedule for accomplishing the work. Tree trimming schedule will be modified, as necessary, during the course of the contract based on city trimming needs.

2. Work Schedule:

Northstarlandcare.com P-5
A. Will be according to the International Society of Arboriculture or National Arborist Association and to the City specifications (see detailed specifications of Request for Proposal).

B. Staff will maintain a written log of all complaints including the date, time of occurrence, location, problem, and action to be taken pursuant thereto or reasoning for non-action. Log is to be reviewed by the City representative at the end of each day or as directed by the City. Pictures are to be taken at time of incident.

C. Hazardous Tree Notifications: Staff will report to the City Arborist/ Grounds Supervisor of any tree defects or hazardous trees within an hour of notice.

D. Any activities found by the City to be unacceptable will be rectified immediately. All other complaints shall be abated within 24 hours of occurrence by North Star.

E. North Star will be responsible to see that private property and vehicles at work locations are not endangered or damaged during the course of work. The City authorized representative will serve as mediator between the contractor and resident if property or vehicular damage should occur during the course of work. Sign stands, delineators and/or cones shall be used to identify work site for vehicular and pedestrian safety.

F. Staff will exercise precaution as necessary when working adjacent to aerial utilities. In the event that aerial utility wires present a hazard to personnel or others near work site, work is to immediately cease, and the appropriate utility company notified by North Star.

G. Sprinkler repair will be made immediately. All North Star Supervisors’ trucks are equipped to handle most sprinkler repairs as they occur.

H. No hooks, gaffs, spurs, or climbers will be used by anyone employed by North Star for tree trimming. Plants or other material growing on the trees shall be removed at ground level at time of trimming.

3. Tree Work Performed:

Northstarlandcare.com P-6
A. North Star understand the importance of the wildlife protection plan. We currently instruct all of our employees that if they come across any birds, nests, feathers, eggs, etc… they are to stop any tree work immediately and NOT touch or remove it themselves. They have also been instructed to notify their supervisor immediately so that he/she can notify the City officials and make the proper determinations.

B. North Star currently has employees certified with the Wildlife Training Institute…after careful research we felt the need to be completely certified as a wildlife protector, in order to address these issues properly and safely.

4. Wildlife Protection Plan:

A. North Star will observe all holidays recognized by the City and the City shall provide inspection for a 40-hour work shift (7:00 am to 4:00 pm or as directed by the City) B. Before performing any work at said times, staff shall give written notice to the City so that proper inspection may be provided and so that appropriate noise and lighting standards may be imposed.

C. No maintenance functions that generate excess noise which would cause annoyance to residents of the area shall be commenced before 7:00 am.

5. Hours of work in City:

A. North Star will provide the City with 24-hour emergency phone numbers and names of at least two (2) assigned individuals to be contacted in case of an emergency or call out.

B. Staff will respond and begin emergency work/call out within 1 hour and will communicate with assigned City staff of the completion of assigned work via, telephone call, text or email.

C. City staff will be immediately notified if any changes in assigned North Star personnel, telephone numbers.

6. Emergency – On Call Work
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A. North Star shall clean all job sites when work is completed, including the raking of leaves, twigs, etc. from the lawns and parkways and the sweeping of streets.

B. Each day’s scheduled work shall be completed and cleaned up and under no circumstances shall any brush, leaves, debris or equipment be left on the street overnight unless authorized by the Director, her/his designee, and residents adjacent to equipment are all notified.

C. City authorized representative shall be the sole judge as to the adequacy of the clean-up.

D. Staff shall fully adhere to the City’s BMP practices.

E. Temporary Sediment Control shall be utilized to prevent any green-waste material from entering the storm drains.

F. Vehicle washing, mechanic or other non-storm or other activities shall be contained within the project site using the right BMPs.

G. Staff will adhere to Federal, State, and local requirements for BMPs.

7. Clean-Up & BMP
A. North Star shall keep employees fully informed of and shall observe and comply with, and shall cause any and all persons employed to observe and comply with, all State, Federal, County and City, laws, ordinances, regulations, orders, and decrees which in any manner affect the conduct of the work.

8. Compliance with Laws and Regulations:

A. North Star published a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibitions.

B. North Star has established a Drug Free Awareness Program to inform employees about the dangers of drug abuse in the workplace.

C. North Star’s existing policy of maintaining a drug free workplace and the penalties that will be imposed upon employees for drug abuse violations occurring in the workplace. Taking appropriate personnel action against such employee, up to and including termination.

9. Drug Free Workplace:

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A. North Star will provide the City a sample brochure “Public Notice of the Tree Trimming Program” for approval before starting any tree work in the City. Once sample brochure has been approved, final draft will be printed and distributed 24 to 48 hours prior to commencing any tree trimming work.

A sample copy has been included in this proposal.

10. Brochure/letter:

A. North Star will supply the City representative photographs of “Before and After” trimming that is suitable for reproduction if required.

B. North Star will supply the City representative photographs of any damages that occur to public and or private property or persons.

11. Photographs:

A. All tree branches produced as a result of North Star’s operations will be reduced, reused, recycled, and/or transformed.

B. Weight slips or load slips for material removed from the City will be submitted to the City once a month as proof of final disposal to a recycling facility for documenting reusage per AB 939.

C. All tree branches chipped and/or mulched shall be made available free of charge to the City.

D. Staff operates a fully licensed and permitted Green Waste Transfer & Recycling facility in the County of Riverside and County of Los Angeles.

12. Disposal of Materials:

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A. North Star shall furnish, erect, and maintain such lights, barricades, bridges and other devices as required by the City, State, Federal and County “Public Safety” of the Standard Specifications. Should the City point out the inadequacy of warning devices or should the City approve the location of warning devices, such action shall not relieve North Star of responsibility for public safety, nor abrogate its obligation to furnish and pay for these devices.

B. All construction signs to be used on the job site and on the approaches to the job site shall conform to those standards set forth by the State of California, Business and Transportation Agency, Department of Transportation, Manual of Traffic Controls, latest edition and WATCH (Work Area Traffic Control Handbook).

C. Barricades shall be effectively reflectorized by having not less than one-half of the top board of the barricade covered with reflectorized sheeting surface or two 3-inch diameter reflector units. All other types of delineators shall have reflectorized sheeting, other reflective surfacing, or 3-inch unit reflectors.

D. All warning flashers shall be kept in good working order and each flasher shall have some type of reflective surface.

E. No material or equipment shall be stored where it will interfere with the safe passage of public traffic, and at the end of each day’s work and at other times when tree trimming operations are suspended for any reason, North Star shall remove all equipment and other obstructions from that portion of the roadway open for use by the public traffic.

F. Spillage resulting from hauling operations along or across any public traveled way shall be removed promptly.

G. Whenever North Star’s operations require one-way traffic or create a condition hazardous to the public traffic, staff shall provide and station competent flagmen whose sole duties shall consist of directing the movement traffic through or around the work. Staff shall also furnish such flaggers as are necessary to give adequate warning to traffic or public of any dangerous conditions as included in the various bid items.

H. Under no circumstances will any City street be closed to thru traffic unless authorized by City official.

13. Public Safety/ Traffic Control:

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North Star places great importance on the safety and training of our employees. Upon being hired, all employees are required to attend orientation, where they are made aware of potential hazards on the job site and given a detailed description of their assigned duties. Following orientation, new employees participate in a two-week on-field training program, where they work alongside a field manager to learn day-to-day operations. To further enhance the knowledge and expertise of our employees, North Star provides specialty training twice a year in areas such as CPR, EHAP, Aerial Rescues, and Traffic Control. Additionally, our Safety Coordinator conducts weekly tailgate meetings, which cover various safety topics and serve as a reminder for all North Star workers to carry out their daily work in the safest possible manner.

At North Star, we take our responsibility of properly handling green waste seriously. As part of our commitment to sustainability, we account for all green waste collected on a daily basis. Our team breaks down the material type, whether it's logs or chipped material, the grid or maintenance district, and the tons. We then transport this green waste to state-approved recycling facilities to ensure proper disposal. All of this information is meticulously recorded and inputted into our proprietary database, which serves as a reliable repository of all our work completed and green waste records.

We understand the importance of transparency and make these records available to our clients upon request or in set intervals, allowing them to see the progress made and the impact of our work on the environment.

Training
Green Waste
We understand the importance of providing high-quality trees that are well-suited for urban environments. That’s why we’ve established relationships with several trusted tree growers and nurseries to ensure we can source trees that meet our strict standards. Our experienced team carefully selects species known to thrive in urban settings, taking into account disease resistance, growth rate, and compatibility with local soil and climate conditions. Once selected, trees are transported to one of our satellite yards located in the neighboring Cty of Hawthorne, where they receive proper watering and care to ensure their health and vitality prior to planting. All trees planted by North Star are backed by a one-year warranty.

Planting
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At North Star Land Care, we are committed to hiring and retaining exceptional employees. Our onboarding process is designed to quickly familiarize new hires with our company culture and provide them with professional training tailored to their specific job classification. By creating a fulfilling work environment, we are able to keep our team motivated and happy, resulting in excellent service and low turnover. In addition, North Star affirms full compliance with all indemnity and insurance requirements outlined in the RFP and will fully indemnify the City as required. We also hold all necessary and current licensing needed to complete the defined scope of wor
Statement of Qualifications
North Star has assembled a highly skilled and knowledgeable staff with extensive experience in tree and landscape maintenance. The company's CEO has been in the municipal maintenance industry since 1994, and in 1990, he became one of the youngest certified arborists in the world. The VP of Contract Management has been managing municipal contracts since 2007 and has been instrumental in managing the largest Los Angeles County Tree Company, which procured over 45 maintenance contracts. With such experienced and dedicated leadership, North Star Land Care is well positioned to provide its clients with excellent tree maintenance services.

North Star Land Care is a California
Corporation, in business since 2017
California Contractors License 1034669,
Expiration Date 1/31/2028
Classifications C27, C49 & C61
Department of Pesticide Regulation
Qualified Applicator License #145492
Federal Tax ID # 82-4619683, current
with all taxes and filings with both State
and Federal Government
DBA under North Star Landscape
10 Municipal Contracts
$1,000,000 credit line
Bonded
100% Latino Owned Firm
Over 35 full time employees
ISA Certified Arborists, Utility Arborist,
and Municipal Arborists on staff
California State Licensed Pest Control
Applicator
Zero Drug Tolerance Workplace
Many distinguished Business Awards
Fully Insured
Over 50 Modern Vehicles in Fleet
North Star has never in its history been
disqualified or have entered any type of
litigations with any government agency
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LICENSING
North Star is a licensed contractor in the State of California (State License #1034669) and holds the C61, C49(new classification obtained through examination, replacing D49), and the C27 licenses all in good standing. North Star is a California Corporation without Federal Identification number being 82-4619683. North Star is also registered with the Department of Industrial Relations, registration Northstarlandcare.com P-13
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Information Management/Tree Database
• Computer Software System “NS TREE CLOUD”
North Star has a web-based database that is intuitive and exceedingly dependable. Powered by TreePlotter™, our system provides real-time updates on inventory, work orders, work history, green waste, reports, and GIS mapping through stored shapefiles, making it an optimal solution to the City’s requirements. Our system is user-friendly and employs the latest and most innovative technology available, ensuring that it’s both efficient and effective. • How Inventory Is Collected or Imported?
A Certified Arborist will walk the streets carrying a handheld GPS system, creating an Arc View File and inputting information at each tree site for importation into our database. The data collected will include, but is not limited to: address, on address, tree site, tree number, tree species, diameter at breast height (DBH), tree height, canopy radius, parkway, street parking, overhead utility lines, recommended maintenance, visible tree condition, tree health, and tree images. If the City has inventory and work history from prior years, we will store and import that information into our system, making it accessible to both the City and North Star.
• Important and Detailed Information for Each Site
Our system provides precise and current records of every tree being worked on in the City, complete with real-time updates. Each tree is assigned a unique ID, making it distinct within our system. This allows for the printing or exporting of tree sites, work orders, work history, and frequency reports, among other capabilities. By accessing the work history function, you'll have a comprehensive account of each tree's complete history, along with relevant recommendations.

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Client Database
• Agency
City staff will have full access to North Star’s web-based tree maintenance platform, allowing them to view and track all work orders in real time from any internet-connected device. This includes work performed by North Star as well as entries created by City crews. Staff can also generate new work orders, upload service request lists, and communicate directly with their assigned North Star representative through the platform. Additional data, such as green waste frequency reports, billing summaries, invoicing history, work records, and GIS shapefiles, are available upon request. Each tree is geo-tagged with a unique point containing its complete work history, which can be reviewed at any time-whether from the office or in the field via phone, tablet, or laptop. This ensures full transparency, seamless coordination, and accurate recordkeeping between City staff and North Star. • Dashboard
On the Dashboard, agency staff can view their district’s total tree count and access interactive charts showing key urban forest data such as species, condition, and maintenance status. All mapped tree points include detailed information like species, size, condition, and work history. Staff can access this data anytime from any internet-connected device, allowing for efficient and transparent tree management.
• Work Orders and Billing
Agency staff will be able to create work orders, track them on a live basis, be able to know the progress of that individual job and receive instant progress for that work performed. Our supervisors are equipped with iPads so they may update work orders and update the status of each individual job on a day-to-day basis.

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Data Collecting
North Star is committed to ensuring the
accuracy of the City of Huntington Park's Urban
Forest by collecting and updating all tree data
within 12 weeks of the award. We understand
the importance of having up-to-date
information to properly maintain and manage
the trees within the City's urban landscape. Our
team is equipped with the latest technology and
software to efficiently collect, analyze, and
manage the data, ensuring a comprehensive
and accurate inventory of the City's trees.

Tree Attributes Collected:
• Site Location
• Botanical Species
• Height
• DBH
• Vacant Sites
• Photographs
• Visual Condition
• Grid Location
• Health
• OUL
• Maintenance
• X & Y Coordinates
• Vacant Sites
• Sidewalk Damage
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Equipment List to be Assigned to the City of
Azusa
North Star has more than enough equipment and resources to fulfill our contract obligations with the City in a very professional manner. If additional equipment is required for the project, we will source it from our maintenance facility. Our inventory of equipment is sufficient to meet all contractual agreements with our other clients.

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Equipment Maintenance
North Star takes the safety of our employees and the public seriously. That’s why we have a comprehensive preventive maintenance program in place to ensure our vehicles and equipment are always in top condition. We believe regular maintenance and inspections are essential to prevent breakdowns and to ensure the safe operation of all equipment. Our program includes daily, weekly, monthly, and annual inspections of all vehicles and equipment. During these inspections, we check for any signs of wear and tear, leaks, or other potential issues. Any necessary repairs or replacements are made promptly to keep everything operating safely and efficiently. We also comply with California Air Resources Board (CARB) requirements, with each diesel vehicle undergoing inspection every six months to meet emissions standards. By implementing this program, we reduce the risk of accidents, maintain equipment reliability, and support a safe and compliant work environment at all times.

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North Star Land Care takes great pride in our commitment to providing the City with the newest and most advanced equipment available in the industry for our tree management operations. As a company dedicated to partnering with government agencies for the long term, we understand the importance of adhering to the strict regulations set forth by the Air Quality Management District. To uphold our responsibility as an extension of the city, we allocate our top line revenue to acquiring state-of-the-art heavy-duty equipment that meets all compliance requirements. We firmly believe in representing the City, its staff, and decisionmakers with the highest-quality fleet available. Our commitment to clean air quality equipment reflects our respect for the residents of the cities we represent, as well as our brand and the environment. We are not just a company that works in the City, but one that shops, plays, and resides in it, and we hold ourselves to the highest standards of excellence.

Fleet Presentation
Osha Compliant
North Star offers a comprehensive Vehicle-Mounted Aerial Lift Safety training program through 360 training to ensure the safety of our employees while operating such
equipment. This training covers various topics such as
vehicle-mounted aerial lift anatomy and identifying potential hazards, including falls, tip-overs, and structural failures.

Additionally, the program reviews the proper maintenance and inspection practices to ensure the equipment is in safe and reliable condition. Our training is designed to ensure compliance with OSHA standards, so you can be confident that our team is fully equipped to operate vehicle-mounted aerial lifts safely and efficiently.

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BIT/DOT Maintenance & Safety Inspection
North Star understands the importance of maintaining compliance with regulations related to vehicle safety and maintenance. That's why we conduct regular DOT (Department of Transportation) and BIT (Biennial Inspection of Terminals) inspections on our fleet of vehicles. These inspections ensure that our vehicles are operating safely and efficiently, and that we are in compliance with all applicable regulations. We partner with Betts who perform thorough inspections on each vehicle and takes corrective action as necessary to address any issues identified. By conducting these inspections on a 6 month basis, we are able to maintain a safe and compliant fleet that can reliably serve our clients' needs.

North Star Land Care is proud to support our local communities through meaningful outreach efforts that go beyond our day-to-day services. We are always eager to assist with city events, school tree plantings, and public initiatives that promote the long-term value of urban forestry. Whether it’s lending a hand during a community cleanup, helping coordinate a planting day, or simply being present at local events, we believe these efforts make a real difference. Our team values every opportunity to give back, enhance public spaces, and help foster a lasting appreciation for trees and the environment. Partnering with cities in this way reflects not only our dedication to quality service, but also our investment in the well-being and future of the communities we proudly serve.

Community Outreach
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North Star Land Care is committed to supporting the City of Gardena through meaningful, City-approved community engagement that promotes environmental enhancement, youth development, and civic pride. As part of our proposal, we are pleased to offer the following community-focused contributions:

Tree Donations and School Partnerships:

North Star has a long-standing practice of donating trees to our municipal clients and is glad to extend this to the City of Gardena. We are happy to donate trees for City planting events or partner with the City and local school districts to coordinate school-based tree planting days. Our team will also provide all necessary tools, materials, and support staff to help facilitate these hands-on, educational activities.

Citywide Beautification Mulch Donation:

We will donate and deliver a one-time 40-yard load of clean, organic mulch to be used in median islands or other landscaped public areas throughout the City. This effort enhances visual appeal, promotes healthy plant growth, and supports sustainable urban landscaping.

Community Engagement & Sponsorship
North Star is committed to supporting community efforts in the City of Gardena. We’re open to sponsoring youth sports, local events, or similar programs when appropriate.

Community Benefit- City of Gardena
Northstarlandcare.com_______________________________________________________________________________________________________________________________________P-23 North Star takes pride in employing a dedicated team of over 35 full-time professionals who bring experience, skill, and a strong commitment to excellence. Our accomplished management team leads by example, and we invest in our employees by fostering a supportive, motivating work environment. We are proud to have qualified personnel who are members of the Laborers’ International Union of North America (LIUNA Local 1184). Our team includes ISA Certified Arborists, as well as specialists holding credentials as ISA Municipal Specialists and ISA Utility Specialist, along with TRAQ-qualified professionals. This range of expertise allows us to meet the unique demands of municipal, utility, and public works contracts with confidence and precision.

Staffing
Below are brief backgrounds on North Star’s
management team & key team members.

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Huntington Park
Tony Martinez
President
WE-1278AU
Denise Rojas
Accounting/Human
Resources Manager
Saul Avalos
Operations
Manager
WE-14198A
Jessica Alvarez
Director of
Administration
Mario Jimenez
Inventory Specialist
WE-14262AF
Sal Covarrubias
Business Development/
Operations Manager
WE-15165AM
North Star’s Team
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Mr. Martinez brings over 30 years of experience in municipal tree care and landscape management across Southern California.

While at Cal Poly San Luis Obispo, he became a Certified Tree Worker (1995) and one of the region’s youngest ISA Certified Arborists (1993). His background in botany, soil science, and design supports a strong technical foundation. Rising from groundman to senior management, he has led 45+ municipal contracts and 12 urban forest inventories, helping develop a proprietary web-based tree inventory system. A published author in the Western Chapter ISA magazine, he shares industry insights in both English and Spanish.

Jose A. Martinez
President, Certified Utility Arborist (WE-1278AU)
Jessica serves as the Director of Administration at North Star Land Care, where she leads corporate operations with a focus on accounting, compliance, and employee support. She ensures full adherence to Cal/OSHA, Federal, and State labor standards, safeguarding both the company and its workforce. With over seven years of experience in Accounting and HR, Jessica brings exceptional precision and professionalism to her role. Certified in CPR, First Aid, and BLS, she promotes a culture of safety and accountability. Her leadership and commitment to operational excellence make her a cornerstone of the North Star team.

Jessica Alvarez
Director Of Administration
Sal is a Certified Municipal Arborist and EHAP-certified professional with over six years of experience in operations management, administrative support, and customer service. At North Star Land Care, he bridges technical field expertise with strong administrative and client coordination skills. Sal serves as a primary liaison for municipal projects, collaborating with city staff to ensure efficient service delivery, compliance, and communication. He oversees daily operations, manages internal data systems, and supports bid preparation and project organization. Sal holds a B.A. in Consumer Affairs from Cal State Long Beach, emphasizing business operations, research, and client relations.

Sal Covarrubias
Business Development/Area Manager, Certified Arborist (WE-15165AM) ISA Certified Arborist #WE-1278AU
ISA Certified Utility Specialist
QAL License B #145492
ISA Tree Risk Assessment Qualified (TRAQ)
B.A. Pol. Sci./ Landscape Arch., CPSLO
Sims TLC Wildlife Aware
ISA Certified Arborist #WE-15165AM
ISA Certified Urban Forest Professional
ISA Tree Risk Assessment Qualified (TRAQ)
TCIA Certified Tree Safety Professional #6539
TCIA Eletrical Hazard Awarness Program
ATSSA Traffic Control Technician
B.A. Consumer Affairs, CSULB
OSHA 30 Hour Outreach
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Mario Pineda
Mechanic
15 Years
Industry Experience
Eliseo Martinez
Senior Trimmer, EHAP
30 Years
Industry Experience
Ashley Reyes
Account Manager
5 Years
Industry Experience
Rene Serafin
Field Manager, EHAP
25 Years
Industry Experience
Mario brings over six years of experience in technology-driven tree management and serves as GIS and Inventory Manager at North Star Land Care. A Certified Municipal Arborist with TRAQ credentials, he integrates field data with digital mapping tools to improve accuracy and project outcomes. Mario develops detailed tree and landscape inventories and prepares arborist reports for municipal and private clients, delivering clear, data-backed insights. His strong background in plant health, species ID, and site planning helps bridge technical systems with fieldwork, making him a key part of North Star’s operations.

Mario Jimenez
GIS & Inventory Specialist, TRAQ, Certified Arborist (WE-14262A) Saul is a Certified Arborist with over six years of experience in the tree care industry and leads North Star Land Care’s tree department. He oversees field operations, coordinates crews, and enforces strict safety and quality standards.

Saul conducts regular safety trainings focused on accountability and injury prevention. Known for his hands-on leadership and dependability, he plays a vital role in maintaining efficient, high-performing operations across North Star’s municipal and private tree projects.

Saul Avalos
Operations Manager, EHAP, Certified Arborist (WE-14198A) Denise Rojas serves as a key member of North Star Land Care’s Human Resources team, overseeing payroll, employee administration, and hiring processes. She ensures the accurate and timely processing of payroll, maintains personnel records, and plays a central role in recruiting and onboarding new team members. Denise also assists with benefits coordination and helps ensure compliance with labor regulations. Her professionalism, organizational skills, and dedication to employee support make her an essential part of fostering a strong and reliable workforce at North Star.

Denise Rojas
Human Resources
ISA Certified Arborist #WE-14262AF
ISA Certified Urban Forest Professional
ISA Tree Risk Assessment Qualified (TRAQ)
TCIA Eletrical Hazard Awarness Program
OSHA 30 Hour outreach
ISA Certified Arborist #WE-14198A
TCIA Eletrical Hazard Awareness Program
North Star Land Care is proud to have ISA Tree Risk Assessment Qualified (TRAQ) professionals on our team who bring expert insight. Using TRAQ standards, we evaluate tree health, structural stability, and potential risk to people or property. Our assessments help cities make informed, responsible decisions, whether that means risk mitigation, pruning, or removal. We document all findings clearly, with a focus on safety, tree preservation, and public transparency. This approach supports our shared goal of maintaining a safe, healthy urban forest.

Tree Risk Assessment Qualification (TRAQ)
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TheÊInternationalÊSocietyÊofÊArboriculture
HerebyÊAnnouncesÊThat
HasÊEarnedÊtheÊCredential
ISAÊTreeÊRiskÊAssessmentÊQualification¨
ByÊsuccessfullyÊmeetingÊISAÊTreeÊRiskÊAssessmentÊQualificationÊrequirementsÊthrough demonstratedÊattainmentÊofÊrelevantÊcompetenciesÊasÊsupportedÊbyÊtheÊISA CredentialingÊCouncil
24ÊMayÊ2024
IssueÊDate ExpirationÊDate
24ÊMayÊ2029
CaitlynÊPollihan
CEOÊ&ÊExecutiveÊDirector
Salvador Covarrubias
TheÊInternationalÊSocietyÊofÊArboriculture
HerebyÊAnnouncesÊThat
HasÊEarnedÊtheÊCredential
ISAÊTreeÊRiskÊAssessmentÊQualification¨
ByÊsuccessfullyÊmeetingÊISAÊTreeÊRiskÊAssessmentÊQualificationÊrequirementsÊthrough demonstratedÊattainmentÊofÊrelevantÊcompetenciesÊasÊsupportedÊbyÊtheÊISA CredentialingÊCouncil
24ÊMayÊ2024
IssueÊDate ExpirationÊDate
24ÊMayÊ2029
CaitlynÊPollihan
CEOÊ&ÊExecutiveÊDirector
Mario Leonardo Jimenez
TheÊInternationalÊSocietyÊofÊArboriculture
HerebyÊAnnouncesÊThat
HasÊEarnedÊtheÊCredential
ISAÊTreeÊRiskÊAssessmentÊQualification¨
ByÊsuccessfullyÊmeetingÊISAÊTreeÊRiskÊAssessmentÊQualificationÊrequirementsÊthrough demonstratedÊattainmentÊofÊrelevantÊcompetenciesÊasÊsupportedÊbyÊtheÊISA CredentialingÊCouncil
21ÊMarchÊ2024
IssueÊDate ExpirationÊDate
21ÊMarchÊ2029
CaitlynÊPollihan
CEOÊ&ÊExecutiveÊDirector
Juan J. Sotelo
Electrical Hazard Awareness Program (EHAP)
We are committed to maintaining the highest safety standards when working near energized conductors. Our team is certified through both the Tree Care Industry Association (TCIA) and the Hispanic Arborist Association, and undergoes annual Electrical Hazard Awareness Program (EHAP) training to ensure all field staff remain current on safe work practices around electrical hazards. This training includes recognition of electrical hazards, minimum approach distances, aerial rescue procedures, and proper use of personal protective equipment (PPE). In addition, all crew members are certified in CPR to ensure they are prepared to respond to emergencies in the field. Ongoing EHAP and CPR training reinforces our culture of safety and ensures our crews are well-prepared to perform high-risk utility work responsibly and professionally.

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North Star Land Care takes pride in our work and is committed to providing high-quality tree services to our clients. We have had the privilege of working with many satisfied clients throughout our years of operation, including municipalities and school districts. We believe that our commitment to excellence and customer satisfaction is reflected in the long-lasting relationships we have developed with our clients over the years.

City of Lynwood
Tree Maintenance Services is currently under contract for $650,000 per year.

The contract was acquired in 2019. The contract entails trimming the City’s approximately 10,000 trees, categorized into 12 grids, on a two-year cycle with approximately 5,000 trees trimmed each fiscal year. North Star provides tree trimming, tree removal, emergency response, tree risk assessment, and tree planting, and has worked closely with the City to support efficient service delivery and participate in community events and City-led initiatives.

Cynthia Foreman, Public Works Coordinator(310) 603-0220 Ext. 821 The following are projects similar to this project in the last 5 years:

City of El Monte
Tree Maintenance Services is currently under contract for $250,000 per year.

The contract was acquired in 2022. The contract entails trimming the City’s approximately 6,000 trees, categorized into 4 grids, which is performed annually on a pruning schedule. North Star worked closely with the City to develop the current grid system and provides tree trimming, tree removal, emergency response, tree risk assessment, and tree planting.

Jerry Moreno, Public Works & Utilities Director (626)580-2250 Client References
City of Hawthorne
Tree Maintenance Services is currently under contract for $305,000 per year.

The contract was acquired in 2022. The contract entails trimming the City’s approximately 7,000 trees, categorized into 9 grids, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting.

Gerardo Duran, Public Works Leader (310)707-8684
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City of San Gabriel
Tree Maintenance Services is currently under contract for $115,000 per year.

The contract was acquired in 2021. The contract entails trimming the City’s approximately 8,000 trees, categorized into 10 grids, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting.

John Gonzalez, Parks& Facilities Manager (626)308-2878
City of Huntington Park
Tree Maintenance Services is currently under contract for $319,000 per year.

The contract was acquired in 2018. The contract entails trimming the City’s approximately 7,227 trees, categorized into 8 grids, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting.

Little Lake City School District
Tree Maintenance Services is currently under contract for $80,000 per year.

The contract was acquired in 2021. The contract entails trimming the school Districts approximately 500 trees, which is divided into 10 schools, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting.

Brent Griffen, Director of Maintenance (562)868-8241 Ext. 2280 Puente Hills Habitat Preservation Authority
Weed Abatement Services have been provided under contract since 2018, with a current annual budget of $100,000. The scope includes weed abatement along public right-of-ways and around public and private infrastructure within the Habitat Authority’s jurisdiction. Services are performed on a scheduled and as-needed basis to ensure fire-risk reduction, visibility, and site safety. North Star provides mechanical and manual vegetation removal, herbicide application, and debris cleanup in full compliance with environmental and regulatory standards.

Michelle Mariscal, Contract Manager (562) 945-9003
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City of Commerce
Tree Maintenance Services is currently under contract for $205,000 per year.

The contract was acquired in 2023. The contract entails trimming the City’s approximately 5,800 trees, categorized into 6 grids, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, tree risk assessment, and tree planting.

Anthony Delgado, Public Works Manager (323)695-9942
Montebello Unified School District
Tree Maintenance Services is currently under contract for $200,000 per year.

The contract was acquired in 2022. The contract entails trimming the school Districts approximately 2,000 trees, which is divided into 34 schools, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, weed abatement, tree risk assessment, and tree planting.

Mark Gutierrez, Maintenance & Operations Manager (323)506-8472 El Monte Union High School District
Tree Maintenance Services is currently under contract for $50,000 per year.

The contract was acquired in 2022. The contract entails trimming the school Districts approximately 1,250 trees, which is divided into 10schools, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, weed abatement, tree risk assessment, and tree planting.

Tony Barrera, Maintenance and Operations Coordinator (714)349-4481 Old Ranch Country Club
Tree maintenace Services is currently performed under a purchase order isued in 2025. The scope includes the annual pruning of approximately 500 trees throughout the golf course. North Star provides tree trimming, tree removal, emergency response, tree risk assessment, and tree planting services to support the safety and appearance of the course grounds.

Randy Hopton, Golf Course Superintendent (562)596-4425
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Additions or Exceptions to the City’s Standard
Contract Services Agreement
North Star Land Care has reviewed the Agreement and agrees to comply with all terms and conditions as written, without exception. At this time, we have no comments or requested modifications for the City’s consideration.

Northstarlandcare.com
Pending Litigation
North Star Land Care affirms that neither the firm, its principals, nor any of its offices have been involved in any substantiated complaints, litigation, legal proceedings, or investigations by a regulatory authority within the last five (5) years.

City’s Standard Insurance Requirements
North Star Land Care complies fully with all insurance requirements outlined in the Contract Services Agreement. Evidence of commercial liability, professional liability, and workers’ compensation coverage has been included, and certificates of insurance were provided earlier in this proposal.

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CITY OF GARDENA

CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR

CITYWIDE TREE TRIMMING

MAINTENANCE SERVICES
MARCH 2026

The contractor shall at the time of award possess a valid State of California Contractors license, license C-61/D-49 (“Tree Service”) classification and perform a minimum of 100% of the work.

The Contractor is PROHIBITED from performing work on this project with a subcontractor.

As of January 1, 2016, the requirement to furnish electronic certified payroll records to the Labor Commissioner will apply to all public works projects, whether new or ongoing.

These requirements will apply to all public works projects that are subject to the prevailing wage requirements of the Labor Code without regard to funding source.

The State General Prevailing Wage Determination is established by the California Department of Industrial Relations (available at http://www.dir.ca.gov/DLSR/PWD/index.htm).

Skilled and Trained Workforce: This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.

T A B L E O F C O N T E N T S

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

DESCRIPTION PAGE DESCRIPTION PAGE
Title Page ......................................................

Notice Inviting Bids .........................................

Location Map..................................................

INSTRUCTIONS TO BIDDERS

PROPOSAL/BID DOCUMENTS
All Proposals shall include the following executed documents to be submitted with each bid:

Gardena City CouncilApril 28, 2026

Gardena City Council
April 28, 2026