Agenda packet — Gardena City Council, June 23, 2026 (part 7 of 7)

720p, 1080p, or better. Recording devices often have limitations and will sometimes be advertised as supporting 720p or 1080p; however, the advertising does not explain that the higher resolution is only for limited channels and when maxed out will provide reduced resolution. e. Minimum 30-day storage retention and archival for each camera (all video) at 720p resolution, 30fps (full frame rate and resolution). f. Design your camera system to ensure that the privacy of your patrons and/or employees is not infringed, and do not view or record areas where your patron(s) and/or employees would have an expectation of privacy. Typically, this is easily resolved by the p lacement of the camera and is not an issue.

However, where this could present a problem as the need for both coverage and privacy exists in the same area, camera technology exists that allows for the best of both worlds. Called “video masking,” “window b lanking,” and by other names, it allows the area within a larger view to be masked so that private areas cannot be seen, however surrounding areas are still viewable. g. The recording device must contain a USB port for Police Department personnel to easily access the system and download video. h. Video shall be exportable in an open file format.

CUP10. The business owner shall provide the Police Department with access to the CCTV system footage and information as deemed necessary for any investigation(s).

CUP11. The business owner shall ensure that industrial building is equipped with an alarm system that is properly maintained and registered with the Police Department.

CUP12. All activities must take place within the enclosed building. Loitering outside the tenant suite is prohibited.

CUP13. The Applicant shall comply with all provisions outlined in the City’s Noise Ordinance as specified in GMC Chapter 8.36.

CUP14. In the event noise, lighting, parking, or traffic nuisances or other public safety issues are brought to the attention of the City, the Community Development Director may impose further conditions or restrictions or the site operations to ensure land use compatibility.

CUP15. The Applicant shall be required to notify the City of any changes to the use of the facility.

Resolution No. PC 7-26
EA #1-26 and CUP #1-26

Page 4 of 5 ends

CUP16. If the business operation results in excessive issues or complaints at any time, the Director of Community Development shall initiate a review of the CUP by the Planning and Environmental Quality Commission. The Commission shall determine if additional restrictions, conditions, or physical changes are needed in order to address the issues or concerns.

CUP17. Per Gardena Municipal Code Section 18.46.080, i f the use discontinued for a period of one hundred eighty (180) days, the permit shall be deemed to have lapsed and shall be null and void.

CUP18. The Conditional Use Permit may be revoked, amended and suspended by the Planning and Environmental Quality Commission under the provisions of Section 18.46.050 of the Gardena Municipal Code.

BUILDING AND SAFETY DIVISION
BS1. The Applicant shall comply with all applicable portions of the most current California Building Standards Code (Title 2 5, California Code of Regulations) in effect at the time of permit application.

BS2. The Applicant shall obtain separate Building Division permits for Demolition, Grading, Building, Landscaping, Site Lighting, Trash Enclosure and Fences and Walls if required.

BS3. The Applicant shall comply with all conditions set forth by other departments and agencies, including but not limited to: Gardena Planning, Gardena Public Works, and Los Angeles County Fire Department.

BS4. The Applicant shall comply with all applicable State and Federal Accessibility codes.

BS5. All indoor parking areas are to be ventilated in accordance to the California Energy Code.

BS6. The approval of plans and specifications does not permit the violation of any section of the Building Code, City Ordinances, or State law.

BS7. The Applicant shall submit plans and specifications to the Building Division for review.

Resolution No. PC 7-26
EA #1-26 and CUP #1-26

Page 5 of 5 ends

Wanderwell Society South Bay, Representative
By Date
I I
PROPERTY LINE 120'
PROPERTY LINE 206'

CHAIN LINK FENCE
6' HT. BLOCK WALL6' HT. BLOCK WALL
8 1 23
4 5 67
9 1011 12131415 16 17 18

ALMA AVE
DRIVEWAYDRIVEWAY P.P.

GATE

CHAIN LINK FENCE
PROPERTY LINE 120'
PROPERTY LINE 140'

COMMERCIAL LOT
13607 ALMA AVE
GARDENA CA 90249
APN # 6102-015-021

NOT A PART OF

COMMERCIAL LOT
13625 ALMA AVE
GARDENA CA 90249
APN # 6102-015-027
11,970 S.F.
16' BUILDING HT.

PARKING

CHAIN LINK FENCE

SITE PLAN
SCALE: 3/32" = 1'-0"
5' 10' 15' 20' 25'30'40' 50'35'45'
A-1 EXISTING SITE PLAN
A-2 EXISTING FLOOR PLAN
A-3 EXISTING ELEVATION
A-4 PROPOSED FLOOR PLAN

VICINITY MAP
SHEET INFO.

PARKING LOT DATA:

TOTAL PARKING PROVIDED:

EXISTING PARKING: 17 PARKING
HANDICAP PARKING: 1 PARKING
TOTAL OF 18 PARKING
BUILDING DATA:

SITE ADDRESS 13625 - 13629 ALMA AVE
GARDENA CA 90249
APN# 6102-015-027
LOT SIZE:24,720 (SQ FT)
PROPERTY TYPE:COMMERCIAL / INDUSTRIAL
PROPERTY BOUNDARY DESCRIPTION:

EX ST LOTS 13, 14 AND 15 DORR TRACT AND E 66 FT
OF S 120 FT OF LOT 13 MB 8-138
EXISTING BUILDING:

SQUARE FOOTAGE:11,970 (SQ FT)
YEAR BUILD / EFFECTIVE YEAR BUILT: 1969 / 1969
BEDROOM / BATHROOM 0/0
UNITS0
BUILDING HT:16' HT.

REVISIONSBY
SHEET
JOB
DRAWN
SCALE
DATE

REVISIONSBY
PROJECT INFORMATION: BUSINESS INFORMATION:

LIQUORLICENSEBROKERS.COM
A-1
730 WASHINGTON BLVD.

MARINA DEL REY, CA 90292.

OFFICE 310-614-8492
CONDITIONAL USE PERMITS.COM
L.L.
2-03-2026
3/32" = 1'-0"
13625 - 13629 ALMA AVE
GARDENA CA 90249
13625 - 13629 ALMA AVE
GARDENA CA 90249
APN# 6102-015-023
EXISTING FLOOR PLANSCALES: 1/8" = 1'-0"1'2'3'4'5'10'15'20'25'30'40'50' #13629#13625

REVISIONSBY

SHEETJOBDRAWNSCALEDATE

REVISIONSBY
PROJECT INFORMATION:OWNER INFORMATION:LIQUORLICENSEBROKERS.COM A-2 730 WASHINGTON BLVD.MARINA DEL REY, CA 90292.OFFICE 310-614-8492CONDITIONAL USE PERMITS.COM L.L.1/8" = 1'-0"02-03-26 13625 - 13629 ALMA AVEGARDENA CA 9024913625 - 13629 ALMA AVEGARDENA CA 90249APN# 6102-015-023 #13629#13625
EXISTING EAST ELEVATION (FRONT)SCALES: 3/16" = 1'-0"
(E) EXTERIOR LIGHT
EXISTING SOUTH ELEVATIONSCALES: 3/16" = 1'-0"
EXISTING NORTH ELEVATIONSCALES: 3/16" = 1'-0"
EXISTING WEST ELEVATION (REAR)SCALES: 3/16" = 1'-0"
(E) EXTERIOR LIGHT(E) EXTERIOR LIGHT

REVISIONSBY

SHEETJOBDRAWNSCALEDATE

REVISIONSBY
PROJECT INFORMATION:OWNER INFORMATION:LIQUORLICENSEBROKERS.COM A-3 730 WASHINGTON BLVD.MARINA DEL REY, CA 90292.OFFICE 310-614-8492CONDITIONAL USE PERMITS.COM L.L.3/16" = 1'-0"02-03-26 13625 - 13629 ALMA AVEGARDENA CA 9024913625 - 13629 ALMA AVEGARDENA CA 90249APN# 6102-015-023 PROPOSED FLOOR PLANSCALES: 1/8" = 1'-0"1'2'3'4'5'10'15'20'25'30'40'50' #13629#13625
EXISTINGSTORAGE #22,739 S.F.

GARAGE DOORGARAGE DOOR

GARAGE DOOR GARAGE DOOR

ENTRANCEENTRANCE
EXISTINGSTORAGE #12,359 S.F.

BIG LOUNGE2,340 S.F.

EXISTINGSTORAGE #3244 S.F.EXISTINGSTORAGE #4199 S.F.
(E) RESTROOM #350 S.F.

EXITEXIT
(E) OFFICE #1205 S.F.(E) OFFICE #2158 S.F.RECEPTION191 S.F.SITTINGAREA210 S.F.

WORKSHOPAND OPEN STORAGE2,398 S.F.EXISTINGSTORAGE #4120 S.F. (E) RESTROOM #324 S.F.(E) RESTROOM #524 S.F.(E) RESTROOM #424 S.F.(E) RESTROOM #124 S.F.(E) UTILITYROOM24 S.F.

EXISTINGSTORAGE #524 S.F.

EXITEXIT

EXIT EXIT
EXIT
EXIT
EXIT
(E)DOOR(E)DOOR(E)DOOR
(E)DOOR
(E)DOOR(E)DOOR
(E)DOOR(E)DOOR(E)DOOR(E)DOOR
(E)DOOR
(E)DOOR
(E)DOOR (E)DOOR
(E)DOOR(E)DOOR

TWO POST CAR LIFT

REVISIONSBY

SHEETJOBDRAWNSCALEDATE

REVISIONSBY
PROJECT INFORMATION:OWNER INFORMATION:LIQUORLICENSEBROKERS.COM A-4 730 WASHINGTON BLVD.MARINA DEL REY, CA 90292.OFFICE 310-614-8492CONDITIONAL USE PERMITS.COM L.L.1/8" = 1'-0"02-03-26 13625 - 13629 ALMA AVEGARDENA CA 9024913625 - 13629 ALMA AVEGARDENA CA 90249APN# 6102-015-023 RESOLUTION NO. 6741

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GARDENA, APPROVING CONDITIONAL USE PERMIT #1 -26 TO ALLOW THE

OPERATIONS OF PRIVATE VEHICLE STORAGE FACILITY WITHIN AN EXISTING INDUSTRIAL BUILDING TOTALING 11,970 SQUARE FEET LOCATED AT 13625-13629 ALMA AVENUE IN THE INDUSTRIAL (M-2) ZONE

RECITALS
WHEREAS, on January 12 2026, the Applicant, Wanderwell Society South Bay , represented by Liliger & Rob De La Torre, submitted an application for a new conditional use permit for the operation of a private vehicle storage facility within an existing industrial building totaling 11,970 square feet (the “Project”) within the existing industrial building addressed at 13625-13629 Alma Avenue, (the “Subject Property”); WHEREAS, the General Plan Land Use Plan and Zoning designation of the Property is Industrial Zone (M-2) as are the properties to the north, east and south and west;
WHEREAS, on May 19, 2026, the Planning and Environmental Quality Commission held a duly noticed public hearing at which time it considered all the material and evidence presented by staff, the applicant, and the public, whether written or oral and adopted Resolution No. PC 7-26, approving the Project;
WHEREAS, on May 26, 2026, Mayor Cerda called the decision of the Planning Commission for review, which was seconded by Council Member Paulette Francis; and WHEREAS, on June 23, 2026, the City Council held a duly noticed public hearing on the Project, at which time it considered all evidence presented, both oral and written.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Conditional Use Permit #1 -26 Findings. Conditional Use Permit #1 -26 to allow the operation of private vehicle storage within an industrial building in the M -2 zone as shown on Exhibit 1, is hereby approved based on the following findings and subject to the conditions attached hereto as Exhibit 2:

A. Resolution No. 6730 The use applied for at the location set forth in the application is properly one for which a conditional use permit is authorized by this chapter.

Pursuant to Section 18.46.030.C.9 of the GMC, a conditional use permit is required for “uses which are not specifically listed which in no way are detrimental to surrounding properties or uses permitted in the zone and which are not permitted as a similar u se.” The subject property is zoned M-2; therefore, the application for a CUP is deemed proper will authorize the applicant to store luxury vehicles in an existing industrial building.

Resolution No. 6741
2 B. Such use is necessary or desirable for the development of the community and is compatible with the surrounding uses, is in harmony with the general plan, is not detrimental to the surrounding properties, existing uses, or to uses specifically permitted in the zone in which the proposed use is to be located, and will not be detrimental to the public health, safety, or welfare.

The proposed use is consistent with the Industrial Zone (M-2). Private vehicle storage is a use is compatible with the surrounding uses in the area, as it is located within one (1) existing industrial building of adequate size to allow for the use. The use would be operated entirely within the existing building with employees parking the vehicles to ensure limited disruption to surrounding areas.

C. The site for the intended use is adequate in size and shape to accommodate such use and all of the yards, setbacks, walls, fences, landscaping, and other features required in order to adjust such use to those existing or permitted future uses on land in the neighborhood.

The subject property, located within the M -2 zone, is adequate in size, shape, and configuration to support the proposed private vehicle storage facility. The 11,036 -sf industrial building offers sufficient interior area to accommodate the tenant improvements.

The project is designed to meet all applicable Gardena Municipal Code standards.

Therefore, the site is adequate in size and shape to accommodate such use.

D. The site for the proposed use relates to streets and highways properly designed and improved so as to carry the type of quantity of traffic generated or to be generated by the proposed use.

The Circulation Plan, which is part of the Community Development Element of the Gardena General Plan, designates Alma Avenue as a local street. Local streets are designed to provide vehicular, pedestrian and bicycle access to individual parcels throughout the City. They are intended to carry low volumes of traffic and allow unrestricted parking. Local streets typically have two travel lanes, and in most cities are 50 feet in width . The applicant’s request to operate private vehicle storage facilities are not anticipated to generate traffic beyond the current levels, and it is unlikely to impact the area’s circulation. Based on the storage of vehicles, off -street parking ratios for warehousing may determine the required amount of parking for the facility. U nder warehousing uses, one parking space is required for every 1,000 -sf for warehousing areas and one parking space is required for every 300 -sf of office area. With approximately 11,036 sf used for warehousing space and approximately 934 sf used for office space, in total the minimum number of parking spaces required is 16 parking spaces, but the site offers 18 parking spaces for its employees and patrons, resulting in a surplus of two (2) parking spaces. Staff do not foresee any adverse traffic impacts related to the subject property’s proposed use.

Resolution No. 6741
3 Therefore, surrounding streets are properly designed to carry the quantity of traffic generated by the proposed use.

E. The conditions stated in the decision are deemed necessary to protect the public health, safety and general welfare.

The following conditions of approval have been added for Conditional Use Permit #1 -26 (Exhibit 1) to ensure that the private vehicle storage facility use will be compatible with, and not be detrimental to the surrounding uses in the vicinity:
• Vehicles shall be stored as depicted in the floor plans approved by the Planning and Environmental Quality Commission. Vehicles shall not be stored in any drive aisle. Deviations from the approved plans will require modification to the approved Conditional Use Permit #1-26.
• Parking or storage of oversized trucks, recreational vehicles, or equipment shall be prohibited.
• All activities must take place within the enclosed building. Loitering outside the tenant suite is prohibited.
• The business owner shall provide the Police Department with access to the CCTV system footage and information as deemed necessary for any investigation(s). • No special events shall be held at the project site without the applicant obtaining a temporary event permit from the City and paying all appropriate fees. Temporary events are those that meet the intent and purpose of GMC Section 18.60.010.

SECTION 2. CALIFORNIA ENVIRONMENTAL QUALITY ACT FINDINGS The Project is exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to the following exemption:

A. Class 1—Section 15301 - Existing Facilities - the building in which the Project is proposed already exists. The Project will not include any alterations to the existing building footprint nor the exterior façade as previously approved. The building in which private vehicle storage would be located is an existing industrial building originally constructed in 1969 for manufacturing use. As a result, the Project is not considered an expansion of use.

B. The Project is not subject to any of the exceptions to the exemptions under Section 15300.2 of the California Environmental Quality Act. The cumulative impact of establishing private vehicle storage is not considered significant. The project is not located along any state -designated scenic highway nor within any designated hazardous waste site. The building where the vehicle storage will be located is not considered a significant historical structure by any governmental body. Staff does not expect any signi ficant impacts or unusual circumstances related to the approval of this Project.

Resolution No. 6741
4 C. Staff is hereby directed to file a Notice of Exemption.

SECTION 3. Custodian of Record. Each and every one of the findings and determinations in this Resolution are based on the competent and substantial evidence, both oral and written, contained in the entire record relating to the Project. All summaries of information in the findings which precede this section are based on the entire record.

The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact. The documents and materials that constitute the record of proceedings on which these findings and approval are based are located in the Community Development Department at City Hall, 1700 W. 162 nd Street, Gardena, California 90247. The Custodian of Records is Greg Tsujiuchi, Community Development Director who can be reached at 310/217 -9546 or [email protected].

SECTION 4. Effective Date. This Resolution shall be effective immediately.

BE IT FURTHER RESOLVED that the City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered among the original Resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.

Passed, approved, and adopted this 23RD day of June, 2026.

TASHA CERDA, Mayor

ATTEST:

MINA SEMENZA, City Clerk

APPROVED AS TO FORM:

CARMEN VASQUEZ, City Attorney
Resolution No. 6741
5 Exhibit 1 – Project Plans
Exhibit 2 – Conditions of Approval

EXHIBIT A

CITY OF GARDENA

CONDITIONS OF APPROVAL FOR CONDITIONAL USE PERMIT #1-26

GENERAL CONDITIONS
GC 1. The Applicant accepts all conditions of approval set forth in this document and shall sign the acknowledgment , prior to building permit and business license issuance.

GC 2. The Applicant shall comply with all written policies, resolutions, ordinances, and all applicable laws in effect at the time of approval. The conditions of approval shall supersede all conflicting notations, specifications, and dimensions which may be shown on the project development plans.

GC 3. The architectural plans shall be in accordance with the plans approved by the Planning and Environmental Quality Commission and modified by these conditions of approval. The final completed project shall be in substantial compliance with the plans upon which the Commission based its decision on May 19, 2026, as modified by such decision. Deviations from the approved plans will require modification to the approved Conditional Use Permit #1-26.

GC 4. The Applicant shall reimburse the City for all attorneys’ and consultants’ fees spent in processing the project application, including a review of all documents required by these conditions of approval prior to the issuance of a final building permit.

GC 5. The Applicant shall defend, indemnify, and hold harmless the City, its agents, officers, and employees from any claims, actions or proceedings, damages, costs (including without limitation attorneys’ fees), injuries, or liabilities against the City or its agents, offic ers, or employees arising out of the City’s approval of the Notice of Exemption and Conditional Use Permit. The City shall promptly notify the Applicant of any claim, action, or proceeding and the City shall cooperate fully in the defense. If the City fails to promptly notify the Applicant of any claim, action, or proceeding, or if the City fails to cooperate fully in the defense, the Applicant shall not thereafter be responsible to defend, indemnify, or hold harmless the City. Although the Applicant is the real party in interest in the action, the City may, at its sole discretion, participate in the defense of any action with the attorneys of its own choosing, but such participation shall not relieve the Applicant of any obligation under this c ondition, including the payment of attorneys’ fees.

GC 6. The costs and expenses of any enforcement activities, including, but not limited to attorney’s fees, caused by the applicant’s violation of any condition imposed by this approval or any provision of the Gardena Municipal Code shall be paid by the applicant.

Resolution No. PC 5-26
EA #1-26 and CUP #1-26

Page 2 of 5 ends

CONDITIONAL USE PERMIT (CUP #1-26)
CUP1. Conditional Use Permit # 1-26 shall be utilized within a period not to exceed twelve (12) months from the date of approval unless an extension is granted in accordance with Section 18.46.040 of the Gardena Municipal Code (GMC).

Utilization shall involve the issuance of a business license.

CUP2. Parking of oversized trucks, recreational vehicles, or equipment shall be prohibited on-site.

CUP3. Carwash services shall be prohibited on-site.

CUP4. The hours of operation for the private vehicle storage facilities shall be limited to 9 AM to 10 PM seven days a week.

CUP5. Workshop classes shall be limited to no more than 10 members/attendees participating onsite at any given time. All workshops/classes shall be conducted indoors. Workshops/classes with 11 or more members/ attendees shall be prohibited unless approval of a temporary events permit is granted.

CUP6. No special events shall be held at the project site without the Applicant obtaining a temporary event permit from the City with all appropriate fees paid.

Temporary events are those that meet the intent and purpose of GMC Section

18.60.010.

CUP7. The Applicant shall ensure that any proposed signage shall meet the necessary requirements put forth by GMC Chapter 18.58.

CUP8. Barbed wire fencing shall be prohibited in locations visible to the public right - of-way in accordance with Section 18.42.070.E.2 of the GMC.

CUP9. A CCTV surveillance system shall be installed prior to the issuance of a business license and building permit final approval . The CCTV surveillance system shall view and record all areas within the interior and exterior areas of the warehouse. The CCTV surveillance system shall meet the following minimum requirements:
a. 720p (1280x720) minimum recording resolution is required. An increase in resolution of 1080p (1920x1080) or better is encouraged. b. Minimum H.264 video compression. H.265 is also acceptable. c. Real-time recording at 30 fps per camera at 720p resolution. d. Use caution when purchasing systems and ensure that each camera will be recording at full resolution and frame rate at the minimum spec, whether it is Resolution No. PC 5-26
EA #1-26 and CUP #1-26

Page 3 of 5 ends

CUP10. The business owner shall provide the Police Department with access to the CCTV system footage and information as deemed necessary for any investigation(s).

CUP11. The business owner shall ensure that industrial building is equipped with an alarm system that is properly maintained and registered with the Police Department.

CUP12. All activities must take place within the enclosed building. Loitering outside the tenant suite is prohibited.

CUP13. The Applicant shall comply with all provisions outlined in the City’s Noise Ordinance as specified in GMC Chapter 8.36.

CUP15. The Applicant shall be required to notify the City of any changes to the use of the facility.

Resolution No. PC 5-26
EA #1-26 and CUP #1-26

Page 4 of 5 ends

CUP17. Per Gardena Municipal Code Section 18.46.080, i f the use discontinued for a period of one hundred eighty (180) days, the permit shall be deemed to have lapsed and shall be null and void.

CUP18. The Conditional Use Permit may be revoked, amended and suspended by the Planning and Environmental Quality Commission under the provisions of Section 18.46.050 of the Gardena Municipal Code.

BS2. The Applicant shall obtain separate Building Division permits for Demolition, Grading, Building, Landscaping, Site Lighting, Trash Enclosure and Fences and Walls if required.

BS4. The Applicant shall comply with all applicable State and Federal Accessibility codes.

BS5. All indoor parking areas are to be ventilated in accordance to the California Energy Code.

BS6. The approval of plans and specifications does not permit the violation of any section of the Building Code, City Ordinances, or State law.

BS7. The Applicant shall submit plans and specifications to the Building Division for review.

Resolution No. PC 5-26
EA #1-26 and CUP #1-26

Page 5 of 5 ends

Wanderwell Society South Bay, Representative

_______________________________________________ _____________________ By Date
PROPERTY LINE 120'
PROPERTY LINE 206'

CHAIN LINK FENCE
6' HT. BLOCK WALL6' HT. BLOCK WALL
8 1234567
9101112131415161718

ALMA AVE
DRIVEWAYDRIVEWAYP.P.

GATECHAIN LINK FENCE
PROPERTY LINE 120'
PROPERTY LINE 140'
COMMERCIAL LOT13607 ALMA AVEGARDENA CA 90249APN # 6102-015-021NOT A PART OF COMMERCIAL LOT13625 ALMA AVEGARDENA CA 90249APN # 6102-015-02711,970 S.F.16' BUILDING HT.

NOPARKING

CHAIN LINK FENCE
SITE PLAN SCALE: 3/32" = 1'-0"5'10'15'20'25'30'40'50'35'45' A-1EXISTING SITE PLANA-2EXISTING FLOOR PLANA-3EXISTING ELEVATIONA-4PROPOSED FLOOR PLAN

VICINITY MAP
SHEET INFO.

PARKING LOT DATA:TOTAL PARKING PROVIDED:EXISTING PARKING: 17 PARKINGHANDICAP PARKING: 1 PARKING TOTAL OF 18 PARKING BUILDING DATA:SITE ADDRESS 13625 - 13629 ALMA AVEGARDENA CA 90249APN# 6102-015-027LOT SIZE:24,720 (SQ FT) PROPERTY TYPE:COMMERCIAL / INDUSTRIALPROPERTY BOUNDARY DESCRIPTION:EX ST LOTS 13, 14 AND 15 DORR TRACT AND E 66 FTOF S 120 FT OF LOT 13 MB 8-138EXISTING BUILDING:SQUARE FOOTAGE:11,970 (SQ FT)YEAR BUILD / EFFECTIVE YEAR BUILT:1969 / 1969BEDROOM / BATHROOM 0/0 UNITS0 BUILDING HT:16' HT.

REVISIONSBY

SHEETJOBDRAWNSCALEDATE

REVISIONSBY
PROJECT INFORMATION:BUSINESS INFORMATION:LIQUORLICENSEBROKERS.COM A-1 730 WASHINGTON BLVD.MARINA DEL REY, CA 90292.OFFICE 310-614-8492CONDITIONAL USE PERMITS.COM L.L.2-03-20263/32" = 1'-0" 13625 - 13629 ALMA AVEGARDENA CA 9024913625 - 13629 ALMA AVEGARDENA CA 90249APN# 6102-015-023 EXISTING FLOOR PLANSCALES: 1/8" = 1'-0"1'2'3'4'5'10'15'20'25'30'40'50' #13629#13625

REVISIONSBY

SHEETJOBDRAWNSCALEDATE

REVISIONSBY

SHEETJOBDRAWNSCALEDATE

GARAGE DOORGARAGE DOOR

GARAGE DOOR GARAGE DOOR

ENTRANCEENTRANCE
EXISTINGSTORAGE #12,359 S.F.

BIG LOUNGE2,340 S.F.

EXISTINGSTORAGE #3244 S.F.EXISTINGSTORAGE #4199 S.F.
(E) RESTROOM #350 S.F.

EXITEXIT
(E) OFFICE #1205 S.F.(E) OFFICE #2158 S.F.RECEPTION191 S.F.SITTINGAREA210 S.F.

WORKSHOPAND OPEN STORAGE2,398 S.F.EXISTINGSTORAGE #4120 S.F. (E) RESTROOM #324 S.F.(E) RESTROOM #524 S.F.(E) RESTROOM #424 S.F.(E) RESTROOM #124 S.F.(E) UTILITYROOM24 S.F.

EXISTINGSTORAGE #524 S.F.

EXITEXIT

EXIT EXIT
EXIT
EXIT
EXIT
(E)DOOR(E)DOOR(E)DOOR
(E)DOOR
(E)DOOR(E)DOOR
(E)DOOR(E)DOOR(E)DOOR(E)DOOR
(E)DOOR
(E)DOOR
(E)DOOR (E)DOOR
(E)DOOR(E)DOOR

TWO POST CAR LIFT

REVISIONSBY

SHEETJOBDRAWNSCALEDATE

AGENDA REPORT

SUMMARY

Agenda Item No. 15A.

Section: DEPARTMENTAL

ITEMS - ELECTED & CITY

MANAGER'S OFFICES
Meeting Date: June 23,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: RESOLUTION NO. 6742, Adopting a New City Council Policy Addressing a Disruption of Telephonic or Internet Service During City Council Meetings (SB 707) COUNCIL ACTION REQUIRED:

Adopt Resolution No. 6742
RECOMMENDATION AND STAFF SUMMARY:

The Brown Act requires that, with limited exceptions, all meetings of a legislative body of a local agency be open and public and that all persons be permitted to attend and participate.

In 2025, the Legislature adopted Senate Bill 707 (Durazo), which amends the Brown Act and establishes new public access requirements for city council meetings. This bill becomes operative on July 1, 2026, and remains in effect until January 1, 2030. Among other provisions, the legislation requires the City to provide two-way remote participation options and to adopt a formal policy addressing disruptions to telephonic or internet service during public meetings.

The proposed policy establishes clear procedures for recessing, restoring service, and reconvening meetings in the event of a disruption. Adoption of the policy ensures the City of Gardena remains compliant with state law and continues to support transparent and accessible public meetings.

Beginning July 1, 2026, the Gardena City Council will be required to:

Provide members of the public with the option to attend meetings through a two-way telephonic service; Continue to provide live webcasting of meetings; and
Translate meeting agendas into any language spoken by at least 20 percent of the City's population. The City of Gardena has met the requirement to translate their agendas in Spanish.

SB 707 also requires that, on or before July 1, 2026, the City Council adopt a policy addressing disruptions to telephonic or internet service occurring during meetings. The policy must establish procedures for recessing and reconvening a meeting in the event of a service disruption and outline the good-faith efforts the city will make to restore service.

If telephonic or internet services fails and the public is unable to participate as a result, the meeting must be recessed while the City makes a good-faith effort to restore service. The City Council may not reconvene the open session of the meeting until at least one hour after the disruption or until service is restored, whichever occurs first.

The City Council may meet in closed session during this period. If service has not been restored after one hour, the meeting may resume if the Council adopts a finding by roll-call vote that good-faith efforts to restore telephonic or internet service have been made.

Adoption of a new City Council Policy Addressing a Disruption of Telephonic or Internet Service During City Council Meetings ensures compliance with Senate Bill 707 and supports the City's commitment to transparency and public access. The policy establishes clear procedures for handling unexpected telephonic or internet service disruptions, minimizing confusion during meetings and helping to preserve the public's right to participate.

FISCAL IMPACT/COST:

None.

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
RESO NO. 6742
EXHIBIT A - 2026-2 Council Policy - SB 707.pdf
RESOLUTION NO. 6742

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GARDENA, CALIFORNIA, ADOPTING A NEW CITY

COUNCIL POLICY ADDRESSING A DISTRUPTION OF

TELEPHONIC OR INTERNET SERVICE DURING CITY
COUNCIL MEETINGS (SB 707)

WHEREAS, On October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707), which amended the Ralph M. Brown Act (Government Code § 54950 et seq.) (“Brown Act”) to expand public access and participation in local government meetings; and

WHEREAS, SB 707 amended the Brown Act to update teleconferencing and accessibility requirements, including provisions related to remote participation in public meetings; and

WHEREAS, Government Code § 54953.4(b)(1)(A) requires eligible legislative bodies, on or before July 1, 2026, to adopt at a noticed public meeting in open session, and not on the consent calendar, a policy addressing disruption of telephonic or internet service during meetings conducted with remote participation; and

WHEREAS, the required policy must address procedures for recessing and reconvening a meeting in the event of a disruption and the efforts the legislative body will make to attempt to restore service; and

WHEREAS, Government Code § 54953.4 further requires that, in the event of a disruption preventing members of the public from observing or participating in the meeting through a two -way telephonic or audiovisual platform, the legislative body shall recess the open session for at least one hour and make a good faith effort to restore service, and may not reconvene open session until at least one hour has passed or service has been restored, whichever occurs first; and

WHEREAS, if telephonic or internet service has not been restored upon reconvening, the legislative body must make findings by roll call vote that good faith efforts to restore service have been made and that the public interest in continuing the meeting outweighs the public interest in remote public access; and

WHEREAS, adoption of a technology disruption policy is required to ensure compliance with state law and to promote transparency and continuity of public meetings; and

WHEREAS, the proposed policy addressing disruption of telephonic or internet service during meetings of the City Council meeting has been prepared in accordance with Government Code § 54953.4 and is attached hereto as Exhibit A.

Docusign Envelope ID: E4DCE995-0DD3-82F5-8195-B5620101E3E0

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE, AS FOLLOWS:

SECTION 1 . Adoption of Policy. The City Council hereby adopts the policy entitled “Disruption of Telephonic or Internet Service During Public Meetings,” substantially in the form attached hereto as Exhibit A.

SECTION 2 . Implementation. The Assistant City Clerk is authorized and directed to implement the policy in coordination with agency staff, legal counsel, and technology support staff, as appropriate.

SECTION 3 . Minor Modifications. The City Attorney may approve minor, non - substantive modifications to the policy as necessary to conform to applicable law, agency practices, or formatting requirements, provided such modifications do not materially alter the intent of the policy.

SECTION 4. That this Resolution shall be effective immediately upon adoption, and the Policy shall become operative on July 1, 2026.

BE IT FURTHER RESOLVED that the City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered among the original Resolutions of said City; and shall make a minute of the passage and adoption thereof in the reco rds of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.

Passed, approved, and adopted this 23rd day of June, 2026.

TASHA CERDA, Mayor

ATTEST:

MINA SEMENZA, City Clerk

APPROVED AS TO FORM:

CARMEN VASQUEZ, City Attorney
Docusign Envelope ID: E4DCE995-0DD3-82F5-8195-B5620101E3E0

COUNCIL POLICY

SUBJECT: DISRUPTION OF TELEPHONIC OR INTERNET

SERVICE DURING CITY COUNCIL MEETINGS

Page 1 of 4 ends

1.0 BACKGROUND
Senate Bill 707 (2025) amended the Brown Act to require eligible legislative bodies to adopt, on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevent members of the public fro m attending or observing a meeting remotely. This policy is adopted to comply with that requirement and to ensure continuity of public participation during technical disruptions.

2.0 PURPOSE
This policy establishes procedures for responding to a disruption in the telephonic or internet services that provide two-way remote public access to meetings of the Gardena City Council as required by the Brown Act (Gov. Code § 54953.4). The policy ensures transparency, public participation, and continuity of government during technology disruptions.

3.0 DEFINITIONS
For purposes of this policy:
• “Meeting” a meeting held by the City Council pursuant to the Brown Act. • “Disruption” means any failure, outage, or other interruption that prevents members of the public from attending or observing the meeting via these remote access services.

Document: Resolution No. 6742 Revision:

Subject: Disruption of Telephonic or Internet Service
During City Council Meetings
Effective Date: July 1, 2026

Author: Clint D. Osorio, City Manager Reference No. 2026-02 Authorized by: Tasha Cerda, Mayor

___________________________________________

COUNCIL POLICY

SUBJECT: DISRUPTION OF TELEPHONIC OR INTERNET

SERVICE DURING CITY COUNCIL MEETINGS

Page 2 of 4 ends

• “Remote access services” means the two -way telephonic service and/or two-way audiovisual platform used to provide real -time remote public attendance and observation of meetings.
• “Two-way Telephonic Service” a telephone-based service that allows members of the public to dial a telephone number to listen and verbally participate in a Meeting of the City Council without requiring internet access.

4.0 APPLICABILITY
This policy applies to all open and public meetings of the City Council at which remote public participation is offered or required under the Brown Act. It does not apply to Cit y Council-appointed boards and commissions.

5.0 PROCEDURE IN THE EVENT OF A SERVICE DISRUPTION

5.1 Response to Service Disruption
If the Presiding Officer or Clerk becomes aware of a disruption to the agency’s remote access services that prevents members of the public from attending or observing the meeting remotely:

1. The Presiding Officer or Clerk shall immediately announce the disruption to the public.

2. The Presiding Officer may then call for a recess of the open session or convene the legislative body in closed session, consistent with the Brown Act.

3. Staff shall begin efforts to diagnose and restore the disrupted service.

4. The meeting shall remain in recess for at least one hour or until service is restored, whichever is sooner. The recess period may be extended if restoration efforts are ongoing.

5.2 Efforts to Restore Service
The agency shall make good faith efforts to restore remote access services, which may include:
• Troubleshooting platform or teleconferencing software • Resetting or replacing audiovisual equipment
• Attempting alternative connection methods

COUNCIL POLICY

SUBJECT: DISRUPTION OF TELEPHONIC OR INTERNET

SERVICE DURING CITY COUNCIL MEETINGS

Page 3 of 4 ends

• Contacting necessary support staff or service providers • Switching to back-up equipment or platforms, if available

The Assistant City Clerk, in consultation with staff or designated contractors from Technology Resources, shall document the restoration efforts undertaken.

6.0 RECONVENING THE OPEN SESSION

6.1 Timing
The open session may be reconvened after at least one hour has elapsed from the time of disruption or as soon as service is restored, whichever occurs earlier.

6.2 If Service is Restored
If the remote access service is restored before or at the time the meeting reconvenes, the meeting shall continue as normal.

6.3 If Service is NOT Restored
If service has not been restored after one hour, the City Council may reconvene and:

1. Adjourn the meeting; or

2. Continue the meeting in open session by adopting, by roll call vote, the following, or a substantially similar, finding:
“The City Staff has made good faith efforts to restore telephonic or internet service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote public access.”
Upon adoption of the finding, the City Council may continue the open session despite the fact that remote access services have not been restored.

7.0 RECORDKEEPING
The Assistant City Clerk shall enter a brief statement into the meeting minutes, including the following:
• The nature and time of the disruption
• The restoration efforts undertaken
• The time the meeting was reconvened (if applicable)
• Any finding adopted pursuant to Section 6.3

COUNCIL POLICY

SUBJECT: DISRUPTION OF TELEPHONIC OR INTERNET

SERVICE DURING CITY COUNCIL MEETINGS

Page 4 of 4 ends

8.0 NOTICE OF REMOTE ACCESS
For each Meeting subject to this Policy, the Assistant City Clerk shall ensure that the Meeting agenda clearly identifies:
• The available remote access options;
• Instructions for accessing the Meeting and providing public comment; and • Contact information for reporting technical difficulties during the meeting

9.0 PUBLIC AVAILABILITY
This Policy shall be posted on the City of Gardena’s meeting webpage. In addition, the Policy is available from the City Clerk’s Office by emailing [email protected]

10.0 REVIEW AND UPDATES
This Policy shall be reviewed periodically and updated as necessary to reflect changes in law, technology, or City procedures. It may be amended by the City Council at a noticed public meeting in open session, not on the consent calendar.

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 17A.

Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: June 23,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Approve Three-Year Contract for HF&H Consultants, LLC to Monitor and Manage the Solid Waste Agreement and Manage Senate Bill 1383 Requirements for the City of Gardena, in the Amount of $474,575.00 and 10% Contingency of $47,475.50.

COUNCIL ACTION REQUIRED:

Staff Recommendation: Approve Contract

RECOMMENDATION AND STAFF SUMMARY:

Since 2020, HF&H Consultants, LLC (HF&H) has supported the City by updating the 10-year Solid Waste Franchise Agreement and related ordinances to incorporate SB 1383 requirements, monitoring compliance with the Franchise Agreement, and assisting with implementation of SB 1383 programs. HF&H will continue to provide services including contract monitoring and franchise management, SB 1383 compliance assistance, annual rate adjustment review, and CalRecycle reporting and support.

The Franchise Agreement and its amendment incorporate diversion goals established by the California Integrated Waste Management Act of 1989, as well as more recent regulatory requirements. With the State’s increasing emphasis on waste diversion and recycling, Senate Bill 1383 (SB 1383) mandates a reduction in methane emissions generated from the decomposition of organic waste in landfills. Responsibility for compliance has been assigned to local jurisdictions, which are required to adopt and enforce ordinances consistent with SB 1383 regulations.

In March 2022, the City Council approved a Solid Waste Management Franchise Agreement with Waste Resources Technologies. In January 2026, the City Council subsequently approved the reassignment to USA Waste of California, (“Waste Management”), along with an amendment to the existing Franchise Agreement. Waste Management commenced service to the City effective May 1, 2026.

In addition to drafting the Franchise Agreement, during the recent reassignment, HF&H played a critical role in reviewing and negotiating the agreement. HF&H also helped enforce the Franchise Agreement. As a result, they secured the City an assignment fee of $1.26 million.

During the first year of the proposed agreement, HF&H will provide supplemental services such as assistance with Proposition 218 notices, support for the transition to the new hauler, and the CalRecycle Jurisdiction and Agency Compliance and Enforcement (JACE) Compliance Evaluation Audit. In the third year, HF&H will also assist the City in preparing the SB 1383 capacity planning report which requires identifying existing and planned infrastructure for organic waste recycling and edible food recovery to ensure adequate capacity for maximum recovery. These efforts will be coordinated regionally with Los Angeles County, with reporting due to CalRecycle by August 1, 2029.

With more than 30 years of experience, HF&H is a recognized subject matter expert in solid waste management, recycling compliance, and environmental regulatory requirements, and has served over 300 municipalities. Staff respectfully recommends that the City Council approve a three-year agreement with HF&H in the amount of $474,575.00 and 10% Contingency of $47,474.50 for unforeseen circumstances as needed to continue providing these essential services.

FISCAL IMPACT/COST:

Financial Impact: $474,575.00
(3-yr contract, July 1, 2026, to June 30, 2029) and 10% Contingency of $47,457.50 Funding Source: $522,032.50 General Funds
(The City receives franchise administrative fee revenue from the Waste Hauler Franchise Agreement for Regulatory Compliance with AB 939 and SB 1383 to offset these costs.) Contract Year Annual ServiceOne-Time Tasks Amount
Year One (1) – July
1, 2026 to June 30,
2027
$135,000.00$46,575.00 $181,575.00
Year Two (2) – July 1,
2027 to June 30,
2028
$139,725.00 $139,725.00
Year Three (3) – July
1, 2028 to June 30,
2029
$144,615.00$8,660.00 $153,275.00
Total Amount $419,340.00$55,235.00 $474,575.00
10% Contingency$47,457.50
GRAND TOTAL $522,032.50

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
HF&H Proposal
HF&H Professional Services Agreement.pdf
HF&H Consultants
1201 Dove Street, Suite 585
Newport Beach, CA 92660
Phone: (925) 977-6950
Web: hfh-consultants.com

February 26, 2026
Allan Rigg
Public Works Director
City of Gardena

Sent via email: [email protected]
Subject: Scope of Work and Fee Estimate for SB 1383 Solid Waste Consulting Services FY 2026-27 through FY 2028-29
Dear Allan Rigg,
HF&H Consultants (HF&H) is pleased to submit this proposal to the City of Gardena (City) to provide solid waste consulting services. Since 1989, we have supported communities across California with strategic planning, policy development, program implementation, and compliance assistance.

We are particularly proud of the partnership we have built with the City since 2020 in our role as the City’s solid waste consultant. During this time, our work has included contract negotiation support —most notably the amended and restated agreement incorp orating SB 1383 requirements —along with SB 1383 implementation , compliance monitoring, and ongoing solid waste and recycling contract management.

More recently, we assisted the City in reviewing the assignment of its franchise agreement from WRG to WM, anticipated for completion in early spring. The City can continue to rely on our historical knowledge and familiarity with its programs, which will be especially valuable in preparation for the upcoming JACE Compliance Evaluation. This foundation enables the City to proactively plan for future needs (such as Proposition 218 processes and SB 1383 capacity planning and enforcement support) , ensuring readiness and alignment with regulatory and service requirements.

Thank you for the opportunity to provide you with this information. We look forward to continuing our partnership with the City. If you have any questions, please contact Laith Ezzet at (949) 251- 8902, lezzet@hfh -consultants.com; or Karla Del Rosario at (9 49) 409-6430, [email protected].

Sincerely,

Laith B. Ezzet, CMC Karla Del Rosario
Senior Vice President Senior Associate

Gardena Scope of Work and Fee Estimate for Consulting Services February 26, 2026

Page 2 of 7 ends

SCOPE OF WORK
Task 1 Contract Monitoring & Franchise Management
HF&H will support the City with comprehensive contract management and franchise monitoring services to help ensure the City’s solid waste franchise agreement is effectively administered, compliant with regulatory requirements, and aligned with service and performance expectations. Our assistance includes ongoing review, evaluation, and coordination with the City’s franchise hauler, as well as structured monitoring activities that promote transparency, responsive service delivery, and clear communication. HF&H recognizes unanticipated needs may emerge throughout the project and will assist the City with waste management -related inquiries and miscellaneous tasks within the project’s budgetary limitations. The tasks below outline the support HF&H will provide to strengthen the City’s oversight and maximize the value of its franchise agreement. • Schedule and attend monthly meetings
• Review of franchise h auler's monthly, quarterly, and annual reports ( including diversion, tonnage, and franchise fees)
• Monitor diversion programs, contamination, trends, participation levels • Review and track public education developed by franchise hauler • Track and discuss relevant solid waste legislation and policy decisions • Guidance on the enhancement of current or development of new programs to meet state requirements based on new legislation
• Other tasks as requested by City Staff
One-Time Tasks for Task 1
Proposition 218 Assistance (Year 1, FY 2026-27)
In 2022, the City amended and restated their solid waste and recycling franchise agreement to include SB 1383 services which resulted in a cost increase and triggered P roposition 218 process for the proposed rate adjustment. Following the five-year cycle, HF&H has allocated time and budget to support the City in Year 1 (FY 2026- 27) to ensure the rates and methodology are effective July 1, 2027.

New Hauler Transition Support (Year 1, FY 2026-27)
As the City completes its transition from WRG to WM (anticipated in May 2026) , HF&H will provide targeted transition support to maintain continuity in reporting, communication, and compliance activities. The City will experience an efficient transition as we clarify expectations, streamline data and reporting responsibilities, minimize disruptions, and ensure continued alignment with all contractual and regulatory requirements.

Gardena Scope of Work and Fee Estimate for Consulting Services February 26, 2026

Page 3 of 7 ends

*Depending on when the City receives its JACE Notice, support may extend into Year 2 (FY 2027-28).

Task 2: SB 1383 Assistance
HF&H will provide the City with ongoing support to maintain and strengthen compliance with SB 1383’s organics waste reduction, edible food recovery, procurement, and recordkeeping requirements. This framework is designed to ensure the City remains prepared for regulatory reviews, maintains quality documentation, and efficiently manages coordination with the franchise hauler, internal departments, and CalRecycle. The tasks below outline the specific activities HF&H will perform to support the City’s ongoing SB 1383 program and compliance needs.
• Implementation Record maintenance on a quarterly basis • ROWP procurement review and analysis
• Annual review of SB 1383 route reviews (including methodology) • Annual review and noticing of Tier 1/2 EFG and FRO/FRS lists • Enforcement support (including waiver verification)
• Other SB 1383 support as requested by City Staff
One-Time Tasks for Task 2
JACE Compliance Evaluation Support (Year 1, FY 2026-27)* To guide the City through CalRecycle’s Jurisdiction and Agency Compliance and Enforcement (JACE) Branch Compliance Evaluation, we have prepared the following task outli ne covering initiation and preparation through IR review or updates, site visit participation, and follow-up meetings. JACE compliance evaluations may take up to two years to complete and may require additional budget beyond what is described below. Our approach below is primarily designed to guide the City through the first six to twelve months of the JACE process, ensuring strong preparation at each stage, maintaining clear communication with JACE staff, and proactively addressing any issues that may arise during the evaluation. • Project Initiation / JACE Meeting with: After CalRecycle issues its notice of intent to conduct a JACE Compliance Evaluation, HF&H will coordinate a meeting with City staff and JACE to review the evaluation process, expectations, timeline, and deliverables.

• IR Review Meeting with JACE and the City: HF&H will facilitate or participate in a virtual meeting with JACE and the City to review draft IR responses and clarify any questions related to documents submitted.

• Attend JACE Site Visit: HF&H will support a CalRecycle-led site visit covering a representative area of the city, including collection routes, city facilities, C&D operations, edible food recovery partners, and container checks (“lid flips”), with potential tracing of material streams to destination facilities.

HF&H includes up to three days of site-visit participation and will provide additional coordination support with JACE, the franchise hauler, and City staff prior to the visit.

Gardena Scope of Work and Fee Estimate for Consulting Services February 26, 2026

Page 4 of 7 ends

*Depending on when the City receives its JACE Notice, support may extend into Year 2 (FY 2027-28).

JACE Compliance Evaluation Support continued (Year 1, FY 2026-27)* • Post-Site Visit Meetings: HF&H will attend or facilitate up to three follow-up meetings with JACE and the City to resolve identified issues, address immediate inquiries, and reduce the risk of misunderstandings, additional information requests, or potential Notices of Violation (NOV).

• Final CalRecycle Meeting: If needed, HF&H will support one final meeting with JACE and the City to review responses to the Draft Findings Report and prioritize resolving compliance concerns. Corrective actions may be addressed under a combination of Tasks 1 or 2, pending budget availability.

Limitations: After the CalRecycle JACE Branch finalizes their findings in the compliance review, CalRecycle may place the City on a Compliance Action Plan (CAP) if any open gaps are identified during the Compliance Evaluation. This proposal does not include tasks for assisting the City with full CAP support and remaining budget may be applied to further support the City. If additional support is needed, HF&H can provide a separate proposal for further CalRecycle CAP support.

Capacity Planning Reporting due August 1, 2029 (Year 3, FY 2028-29) Article 11 of SB 1383 outlines organic waste recycling capacity planning requirements which consists of identifying existing or planned infrastructure for organic waste recycling and edible food recovery for maximum recovery. This data is reported to CalRe cycle by counties, in coordination with local agencies, on a five-year cycle with the current capacity planning report due on August 1, 2029.

Task 3: Annual Rate Adjustment Review CalRecycle Assistance & Reporting HF&H will review the franchise hauler’ s annual rate adjustment request and assist the City with preparing a timeline and coordinating applicable tasks with the parties involved. We will review the accuracy of the franchise hauler’s calculations, in accordance with the allowable annual increase in the franchise agreement, document recommended adjustments to the submittal (if applicable), and review customer notices.

Task 4: CalRecycle Assistance & Reporting
The City will stay on track with annual reporting requirements as HF&H provides ongoing support to help maintain open, consistent communication with CalRecycle’s Local A ssistance and Market Development (LAMD) Branch. Our assistance ensures accurate EAR and Form 303 submittals, coordinated data collection, and effective engagement with LAMD staff throughout the year. To ensure the City meets annual CalRecycle reporting requirements, HF&H will:
• Review the City’s EAR prepared by the franchise hauler due annually by August 1 (note: historically, a majority of the City’s EAR is completed by the hauler) • Assist the City with identifying SB 1383 -related data needed from other City Departments for inclusion in the EAR.
• Assist the City by responding to questions from CalRecycle and preparing for and participating in the annual conference calls, meetings and annual site visit. • Support City staff in completing Form 303 documents due annually on October 1 Gardena Scope of Work and Fee Estimate for Consulting Services February 26, 2026

Page 5 of 7 ends

PROJECT COST
We will perform the scope of work based on time and materials , not to exceed $474,575 for the three year period without written City authorization. Estimated costs for the engagement period are as follows:

The workplans on the following pages itemize hours by task and staff classification. Hours may be shifted among tasks and between years to achieve the City’s goals for the requested services.

Billing will occur once per month based on the number of hours worked and expenses incurred.

Payment is due within thirty ( 30) days of invoicing. Hourly rates for professional and administrative personnel through June 30, 2027, are as follows and will be adjusted by 3.5% each July:

Schedule of Hourly Rates (July 1, 2026 – June 30, 2027) Position Rate
Executive $340 - $380
Senior Project Manager $315 - $340
Project Manager $280 - $315
Senior Associate $235 - $280
Associate Analyst $205 - $230
Assistant Analyst $190 - $200
Administrative Staff $145 - $175

Out-of-pocket expenses will be billed as follows:

Automobile Travel Prevailing IRS mileage rate
Other Travel Actual
Postage, Overnight Mail, and Couriers Actual

Contract Year Annual Service Cost One-Time Tasks Total Cost Year 1 (July 1, 2026 to June 30, 2027) FY 2026-27 135,000$ 46,575$ 181,575$ Year 2 (July 1, 2027 to June 30, 2028) FY 2027-28 139,725$ -$ 139,725$ Year 3 (July 1, 2028 to June 30, 2029) FY 2028-29 144,615$ 8,660$ 153,275$ Total Estimate for Years 1-3 419,340$ 55,235$ 474,575$ Summary Fee Estimate for Fiscal Years 2027-29
Gardena Scope of Work and Fee Estimate for Consulting Services February 26, 2026

Page 6 of 7 ends

Table 1: Annual Base Service Fee Estimate (July 1, 2026 - June 30, 2027)

Task Description Executive
Sr. Project
Manager
Senior
Associate Total Proposed
$379 $322 $265 Hours Cost
Task 1 Contract Monitoring & Franchise Management

1.1 Monitor contract com pliance 2 2 20 24 $6,702

1.2 Schedule and attend monthly meetings 21 8 60 89 $26,435

1.3 Review of Hauler's monthly, quarterly, and annual reports 10 12 64 86 $24,614

1.4 Review and track public education developed by contractor 2 4 30 36 $9,996

1.5 Track solid waste legislation and policy decisions 3 3 12 18 $5,283

1.6 Other Tasks as requested by City Staff 3 3 5 11 $3,428 Task 1 41 32 191 264 $76,458
Task 2 SB 1383 Assistance

2.1 Implementation Record maintenance 2 4 20 26 $7,346

2.2 ROWP annual target review/analysis 0 2 16 18 $4,884

2.3 Review and analyze annual SB 1383 Route Review data 1 2 22 25 $6,853

2.4 Annual review and noticing of Tier 1/2 EFG and FRO/FRS lists 0 1 21 22 $5,887

2.5 Enforcement support 4 6 30 40 $11,398

2.6 Other SB 1383 support as requested by City Staff 2 2 7 11 $3,257 Task 2 9 17 116 142 $39,625
Task 3 Annual Rate Adjustment Review

3.1 Review and verify contractor's annual rate adjustment 2 3 11 16 $4,639

3.2 Prepare timeline and coordinate with involved parties 0 0 3 3 $795

3.3 Assist with reviewing notices sent to custom ers 0 0 3 3 $795 Task 3 2 3 17 22 $6,229
Task 4 CalRecycle Assistance & Reporting

4.1 Assist with CalRecycle LAMD correspondence and annual site visit 1 2 16 19 $5,263

4.2 Review City's electronic annual report (EAR) drafted by hauler 0 2 16 18 $4,884

4.3 Communicate with CalRecycle representatives regarding reports and programs including attending virtual meetings
2 2 3 7 $2,197
Task 4 3 6 35 44 $12,344
Total Costs
Total Hours 55 58 359 472
Total Fees 20,845$ 18,676$ 95,135$ 134,656$ Expenses 344$
Total Fees & Expenses $135,000
*Hours may be shifted among tasks and staff members.

Gardena Scope of Work and Fee Estimate for Consulting Services February 26, 2026

Page 7 of 7 ends

Table 2: Detailed Fee Estimate for Fiscal Years 2027-29

Year 1 Year 2 Year 3
FY 2026-27 FY 2027-28 FY 2028-29
Solid Waste & Recycling Consulting Services
Annual Base Service (from Table 1) 135,000$ 139,725$ 144,615$ One-Time Tasks
Task 1 Contract Monitoring & Franchise Management

1.7 Proposition 218 Assistance $ 7,668 -$ -$

1.8 New Hauler Transition Support $ 8,842 -$ -$ Task 2 SB 1383 Assistance

2.7 JACE Compliance Evaluation Support 30,065$ -$ -$

2.8 Capacity Planning Reporting (due Aug. 1, 2029) -$ -$ 8,660$ Subtotal: Base Service & One-Time Task 181,575$ 139,725$ 153,275$ *Hours may be shifted among tasks and staff members.

Task Description

Consultant Agreement with HF&H Consultants, LLC Page 1

CITY OF GARDENA
CONSULTANT AGREEMENT WITH HF&H Consultants, LLC

This Agreement is entered into this 1 day of July, 2026, by and between the City of Gardena, a municipal corporation (“City”) and HF&H Consultants, LLC, a California LLC (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. RECITALS. This Agreement is made and entered into with respect to the following facts:

A. Whereas, City is desirous of obtaining professional consultant services to monitor and manage the solid waste agreement and manage Senate Bill 1383 requirements for the City

B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to accomplish these services; and

C. Whereas, City has determined that the public interest, convenience and necessity require the execution of this Agreement; and

D. Whereas, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

2. TERM OF AGREEMENT. This Agreement shall commence upon execution and shall continue until completion, unless earlier terminated as provided below.

A. Either party may terminate this Agreement, without cause, by giving thirty (30) days written notice to the other party.

B. City may terminate this Agreement for cause by giving thirty (30) days written notice to Consultant. Lack of funding shall be considered cause for terminating this Agreement.

C. Upon termination, Consultant shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to City all data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the services under this Agreement, whether completed or in progress. Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination; however, if the Agreement Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA

Consultant Agreement with HF&H Consultants, LLC Page 2
is terminated by City for cause, other than lack of funding, or by Consultant without cause, City shall be entitled to deduct any costs it incurs payment to another consultant for Services, which duplicate Consultant’s Services to date. In the event of termination for other than cause attributable to Consultant, Consultant shall be deemed released for liability for any work assigned but not completed as of the effective date of termination.

3. SERVICES. Consultant agrees to provide the services as specified in the HF&H Consultants, LLC Proposal, Exhibit A, attached hereto and incorporated herein by this reference (“services”). Unless otherwise specified herein, Consultant shall, at its sole cost and expense, furnish all facilities, equipment and personnel which may be required for providing the Services pursuant to this Agreement.

4. ADDITIONAL SERVICES. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the agreed upon charges therefore as set forth in the written authorization. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

5. CONSULTANT’S PROPOSAL. This Agreement shall include Consultant’s proposal, which is incorporated herein as Exhibit A . In the event of any inconsistency between the terms of the proposal and this Agreement, it shall be resolved by giving precedence in the following order: (a) The Agreement (b) The Consultant Proposal (Exhibit B).

6. PERSONNEL. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City. During the term of this Agreement, Consultant shall provide the services specified in the proposal. Such individual(s) shall not be replaced without the prior written consent of City.

7. PERFORMANCE BY CONSULTANT. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

8. TIMING OF PERFORMANCE. Time is of the essence with respect to Consultant’s performance of the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA

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this Agreement. City, in its sole discretion, may extend the time for performance of any Service.

9. MONITORING OF CONSULTANT. Consultant’s performance of this Agreement shall be continuously monitored by the Public Works Director/City Engineer.

Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by the Public Works Director/City Engineer.

Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the Public Works Director/City Engineer. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereunder. Should the Public Works Director/City Engineer determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section 2 above.

10. COMPENSATION. Consultant shall be compensated as follows:

A. Amount. City shall compensate Consultant for services rendered pursuant to this Agreement at the rate specified in the attached fee proposal hereto and incorporated herein by reference. In no event shall compensation under this Agreement exceed Five hundred thousand twenty two thousand fifty_and 50/100 ($522,050.50) without the prior written authorization of the City Council.

B. Invoices and Payment. Payment by City to Consultant shall be made upon receipt and approval of invoices for Services rendered. For payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced. City shall review the invoices to determine whether services performed, and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or City shall provide Consultant with a written statement objecting to the charges and stating the reasons therefor.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

C. Expenses. Consultant shall not be entitled to any additional compensation for expenses.

11. INSURANCE REQUIREMENTS.

A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverages required in this Section. Consultant’s insurance shall Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA

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comply with all items specified by this Agreement. Any subcontractors shall be subject to all the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. Coverages, Limits and Policy Requirements. Consultant shall maintain the types of coverages and limits indicated below:

1. Commercial General Liability Insurance – a policy for occurrence coverage for bodily injury, personal injury and property damage, with coverage at least as broad as Insurance Services Office Form CG 00 01, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. Commercial Auto Liability Insurance – a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, including Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

3. Worker’s Compensation and Employers Liability Insurance – a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

4. Professional Errors & Omissions (“E&O”) – a policy with minimum limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. This policy shall be issued by an insurance company which is admitted to do business in the State of California.

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5. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:

a. Additional insureds: “The City Gardena and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”

b. Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

c. Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Gardena, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Gardena shall be excess and not contributing with the insurance provided by this policy.”

d. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Gardena, its officers, officials, agents, employees, and volunteers.

e. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

D. Additional Requirements . The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self -insured retentions over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self- insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA

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losses and related investigations, claim administration and defense expenses.

F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefor, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

H. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

12. INDEMNIFICATION. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents, employees and volunteers arising out of the negligent performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subconsultants , but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subconsultants, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, employees and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subconsultants under this Agreement, whether or not the Consultant, its employees, and/or authorized subconsultants are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

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13. COOPERATION. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

14. INDEPENDENT CONTRACTOR. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

15. PERS ELIGIBILITY INDEMNIFICATION. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

16. NON-LIABILITY OF CITY. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

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17. OWNERSHIP OF WORK PRODUCT. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed works made for hire for City by Consultant as City employee(s) for hire and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination or expiration of this Agreement.

18. CONFIDENTIALITY CLAUSE. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal (“Confidential Information”). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub- consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.

"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

HIPAA establishes national minimum standards for the use and disclosure of certain health information. The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub- consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

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Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.

19. NONUSE OF INTELLECTUAL PROPERTY OF THIRD PARTIES. Contractor shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Contractor has a license. Contractor shall indemnify and hold City harmless against all claims raised against City based upon allegations that Contractor has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Contractor pursuant to this Agreement.

20. WAIVER OR BREACH. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

21. COMPLIANCE WITH LAWS. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement
.

22. CONFLICT OF INTEREST AND REPORTING. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Agreement.

23. NON-DISCRIMINATION. Consultant covenants there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in activity pursuant to this Agreement.

24. FORCE MAJEURE. Consultant shall not be in default for failing to perform in Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA

Consultant Agreement with HF&H Consultants, LLC Page 10 accordance with the terms of this Agreement if such failure arises out of causes beyond the control and without the fault or negligence of Consultant.

25. ASSIGNMENT. Consultant shall not assign or subcontract any of its obligations pursuant to this Agreement, nor any part thereof, except for any monies due the Consultant, without the prior written consent of City. Such consent by City shall not be unreasonably withheld. Consultant shall be fully responsible to City for all work performed by assignees or subcontractors.

26. NOTICES. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be in writing and shall be given by personal service upon the party to be notified, or by deposit of the same in the custody of the United States Postal Service, postage prepaid, addressed to the party to be notified as follows:

To City: City of Gardena
1700 West 162nd Street
Gardena, California 90247
Attn: Kevin Kwak
Acting Director of Public Works

To Consultant: HF&H Consultants, LLC
1201 Dove Street, Suite 585
Newport Beach, CA 92660
Attn: Laith B. Ezzet
Senior Vice President

Notices shall be deemed to have been served upon the date of personal service or three (3) working days after the same has been deposited in the United States Postal Service.

27. LICENSED STATUS. Consultant shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a City Business License.

28. FAMILIARITY WITH WORK. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should Consultant discover any conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City and shall not proceed, except at Consultant’s own risk, until written instructions are received from City.

29. PUBLIC RECORD ACT DISCLOSURE. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA

Consultant Agreement with HF&H Consultants, LLC Page 11 (California Government Code section 7920.000 et seq .). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

30. MAINTENANCE OF RECORDS. Consultant shall maintain for a minimum of three (3) years from the completion date of the Services under this Agreement, the following records:

A. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assume proper accounting for all funds;

B. Records which establish that Consultant and all subcontractors who render Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations;

C. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

D. The aforementioned records shall be made available to City or any authorized representative thereof upon request for audit.

31. BINDING EFFECT. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

32. GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of California. Any action commenced about this Agreement shall be filed in the appropriate branch of the Los Angeles County Municipal or Superior Court.

33. SECTION HEADINGS. The Section headings used in this Agreement are for reference purposes only and shall have no binding effect.

34. AUTHORITY TO EXECUTE. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

35. ATTORNEY’S FEES. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

36. PREPARATION OF AGREEMENT. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA

Consultant Agreement with HF&H Consultants, LLC Page 12 submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

37. SEVERABILITY. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

38. ENTIRE AGREEMENT. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

39. ELECTRONIC SIGNATURE . The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E-SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first hereinabove set forth.

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CITY OF GARDENA CONSULTANT – HF&H Consultants, LLC

________________________________ _________________________________ Tasha Cerda, Mayor Name

ATTEST:

Sign:_____________________________
Title:

________________________________
Mina Semenza, City Clerk _________________________________ Name

APPROVED AS TO FORM:

Sign:_____________________________
Title:

Carmen Vasquez, City Attorney

Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA Rob Hilton
President
Laith Ezzet
Sr.Vice President

HF&H Consultants
1201 Dove Street, Suite 585
Newport Beach, CA 92660
Phone: (925) 977-6950
Web: hfh-consultants.com

February 26, 2026
Allan Rigg
Public Works Director
City of Gardena

Sincerely,

Laith B. Ezzet, CMC Karla Del Rosario
Senior Vice President Senior Associate
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*Depending on when the City receives its JACE Notice, support may extend into Year 2 (FY 2027-28).

HF&H includes up to three days of site-visit participation and will provide additional coordination support with JACE, the franchise hauler, and City staff prior to the visit.

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*Depending on when the City receives its JACE Notice, support may extend into Year 2 (FY 2027-28).

Task 4: CalRecycle Assistance & Reporting
The City will stay on track with annual reporting requirements as HF&H provides ongoing support to help maintain open, consistent communication with CalRecycle’s Local A ssistance and Market Development (LAMD) Branch. Our assistance ensures accurate EAR and Form 303 submittals, coordinated data collection, and effective engagement with LAMD staff throughout the year. To ensure the City meets annual CalRecycle reporting requirements, HF&H will:
• Review the City’s EAR prepared by the franchise hauler due annually by August 1 (note: historically, a majority of the City’s EAR is completed by the hauler) • Assist the City with identifying SB 1383 -related data needed from other City Departments for inclusion in the EAR.
• Assist the City by responding to questions from CalRecycle and preparing for and participating in the annual conference calls, meetings and annual site visit. • Support City staff in completing Form 303 documents due annually on October 1 Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA Gardena Scope of Work and Fee Estimate for Consulting Services February 26, 2026

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The workplans on the following pages itemize hours by task and staff classification. Hours may be shifted among tasks and between years to achieve the City’s goals for the requested services.

Billing will occur once per month based on the number of hours worked and expenses incurred.

Payment is due within thirty ( 30) days of invoicing. Hourly rates for professional and administrative personnel through June 30, 2027, are as follows and will be adjusted by 3.5% each July:

Out-of-pocket expenses will be billed as follows:

Automobile Travel Prevailing IRS mileage rate
Other Travel Actual
Postage, Overnight Mail, and Couriers Actual

Contract Year Annual Service Cost One-Time Tasks Total Cost Year 1 (July 1, 2026 to June 30, 2027) FY 2026-27 135,000$ 46,575$ 181,575$ Year 2 (July 1, 2027 to June 30, 2028) FY 2027-28 139,725$ -$ 139,725$ Year 3 (July 1, 2028 to June 30, 2029) FY 2028-29 144,615$ 8,660$ 153,275$ Total Estimate for Years 1-3 419,340$ 55,235$ 474,575$ Summary Fee Estimate for Fiscal Years 2027-29
Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA Gardena Scope of Work and Fee Estimate for Consulting Services February 26, 2026

Page 6 of 7 ends

Table 1: Annual Base Service Fee Estimate (July 1, 2026 - June 30, 2027)

Task Description Executive
Sr. Project
Manager
Senior
Associate Total Proposed
$379 $322 $265 Hours Cost
Task 1 Contract Monitoring & Franchise Management

1.1 Monitor contract com pliance 2 2 20 24 $6,702

1.2 Schedule and attend monthly meetings 21 8 60 89 $26,435

1.3 Review of Hauler's monthly, quarterly, and annual reports 10 12 64 86 $24,614

1.4 Review and track public education developed by contractor 2 4 30 36 $9,996

1.5 Track solid waste legislation and policy decisions 3 3 12 18 $5,283

1.6 Other Tasks as requested by City Staff 3 3 5 11 $3,428 Task 1 41 32 191 264 $76,458
Task 2 SB 1383 Assistance

2.1 Implementation Record maintenance 2 4 20 26 $7,346

2.2 ROWP annual target review/analysis 0 2 16 18 $4,884

2.3 Review and analyze annual SB 1383 Route Review data 1 2 22 25 $6,853

2.4 Annual review and noticing of Tier 1/2 EFG and FRO/FRS lists 0 1 21 22 $5,887

2.5 Enforcement support 4 6 30 40 $11,398

2.6 Other SB 1383 support as requested by City Staff 2 2 7 11 $3,257 Task 2 9 17 116 142 $39,625
Task 3 Annual Rate Adjustment Review

3.1 Review and verify contractor's annual rate adjustment 2 3 11 16 $4,639

3.2 Prepare timeline and coordinate with involved parties 0 0 3 3 $795

3.3 Assist with reviewing notices sent to custom ers 0 0 3 3 $795 Task 3 2 3 17 22 $6,229
Task 4 CalRecycle Assistance & Reporting

4.1 Assist with CalRecycle LAMD correspondence and annual site visit 1 2 16 19 $5,263

4.2 Review City's electronic annual report (EAR) drafted by hauler 0 2 16 18 $4,884

Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA Gardena Scope of Work and Fee Estimate for Consulting Services February 26, 2026

Page 7 of 7 ends

Table 2: Detailed Fee Estimate for Fiscal Years 2027-29

1.7 Proposition 218 Assistance $ 7,668 -$ -$

1.8 New Hauler Transition Support $ 8,842 -$ -$ Task 2 SB 1383 Assistance

2.7 JACE Compliance Evaluation Support 30,065$ -$ -$

2.8 Capacity Planning Reporting (due Aug. 1, 2029) -$ -$ 8,660$ Subtotal: Base Service & One-Time Task 181,575$ 139,725$ 153,275$ *Hours may be shifted among tasks and staff members.

Task Description
Docusign Envelope ID: 9C11AE0D-73DD-8112-82A7-4969F62FF1AA Contractor Four-Year Contract Total

1. Tiger Tree Services, Inc $629,327.00

2. Great Scott Tree Services, Inc $711,403.60

3. United Pacific Services, Inc $721,382.00

4. Mariposa Tree Management, Inc $779,364.00
City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 17B.

Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: June 23,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Approve Four-Year Contract for Citywide Tree Trimming Maintenance Services to Tiger Tree Trimming Services, Inc in the Amount of $629,327.00.

COUNCIL ACTION REQUIRED:

Staff Recommendation: Award Citywide Tree Trimming Maintenance Services

RECOMMENDATION AND STAFF SUMMARY:

The current four-year Citywide Tree Trimming Maintenance Services contract with Mariposa Tree Management, Inc. will expire on June 30, 2026. In preparation for the continuation of these services, the Public Works Department issued a Request for Proposal in May 2026 using a best-value procurement method for the maintenance of approximately 7,000 trees located within designated City districts, City-owned facilities, and arterial streets. In addition to trimming trees on a four-year rotation, the awarded Contractor may also provide services for diseased trees, remove of dead trees and plant new trees.

The request was published in CR Planwell and the City website. It was also sent directly to firms known to provide similar services in other local municipalities and to Contractors that previously submitted proposals. On May 14, 2026, the 11 proposals below were received for the four-year contract. Two (2) bids were deemed non-responsive.

The bid for Nor Cal Tree was received after the deadline and the bid for North Star Landcare submitted the incorrect form for the bids.

5. West Coast Arborist, Inc $779,345.00

6. Rolling Green, Inc $781,734.79

7. T&S Services LLC $838,880.00

8. Four Seasons Landscaping, Inc$948,440.00

9. Julian Tree Care, Inc $2,068,692.00
Nor Cal Tree, Inc Non-responsive
North Star Landcare, Inc Non-responsive

Based on the best-value evaluation
process, Tiger Tree Trimming Services, Inc. received the highest overall rating, considering qualifications, references, experience, and cost. There was a calculation error in the bid table subumitted by Tiger Tree Trimming Services, Inc. Per the specifications, the unit price prevails. Therefore, the corrected total amount of the proposal is $629,327.00. This error did not affect the fee ranking.

Tiger Tree Trimming Services, Inc. has over 10 years of experience in the industry. The Contractor is a state- licensed firm with verified successful maintenance experience in the field and will be required to meet all bonding and labor compliance obligations. They have provided tree trimming services to other municipalities. Their municipality references ranked them as providing excellent tree trimming services. Tiger Tree Trimming Services, Inc has met the City’s high expectations. In addition to the tree trimming in the public right-of-way, Tiger Tree Trimming Services, Inc will also provide tree trimming services for the trees around City Hall, Fire Department, Human Services/Rush Gym and the Gardena Community Aquatic and Senior Center.

Staff recommends that the City Council approve the four-year contract for Citywide Tree Trimming Maintenance Services to Tiger Tree Trimming Services, Inc in the amount of $629,327.00.

FISCAL IMPACT/COST:

Contract Term: Four-year contract for $629,327.00
Funding Source: Gas Tax (Appropriated in the FY 2026-2027 & FY 2027-2028 O&M budget) and General Funds (City Owned Trees)
Funding
Sources
FY 2026-
2027
FY 2027-
2028
FY 2028-
2029
FY 2029-
2030 Total
Gas Tax$142,076.00$131,382.00$133,579.00$189,099.00$596,136.00 General
Funds $12,340.00$2,508.00 $3,267.00 $15,076.00$33,191.00 Total $154,416.00$133,890.00$136,846.00$204,175.00$629,327.00

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
May 2026 Citywide Tree Trimming Maintenance Bid RFP.pdf Tiger Tree Services Inc Proposal.pdf
Tree Trimming District Map.pdf

CITY OF GARDENA

CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR

CITYWIDE TREE TRIMMING

MAINTENANCE SERVICES

MAY 2026

NOTICE INVITING BIDS/PROPOSAL
City of Gardena, California
Notice is hereby given that the City of Gardena is soliciting bids/proposal (Deliver, mail, or Email) at the office of the Public Works Department – Public Works Engineering, 1717 W. 162nd Street, Gardena, California, 90247 or [email protected] (Attn: Hong Lee), until 2 PM on May 14, 2026, for:

CONTRACT: CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
You may access the specifications and invitation through the following platforms:
https://cityofgardena.org/rfps/ or https://www.e-arc.com/location/costa-mesa/ Any bid received after the hour stated above for any reason whatsoever, will be considered non- responsive and disqualified. The City reserves the right to withdraw or cancel this Notice Inviting Informal Bids/Quotes at any time without prior notification and the City makes no representation that any contract will be awarded to any contractor responding to the notice.

The City reserves the right to reject any and/or all bids, waive any information or irregularity in any bid received and to be the sole judge of the merits of the respective bids received. The award, if made, will be based on the Best Value (taking into consideration of qualifications, experience, and costs).

ABSTRACT: The City of Gardena is in the South Bay Area of Los Angeles County. It is a modestly sized city with an area of 6.2 square miles and has a population of 60,000 residents. The Public Works Department, Parks Division has a need to service city owned trees annually. The Parks Division is responsible for trimming and maintaining trees within six (6) designated city districts, city owned facilities and arterial streets throughout the city. Currently the work is performed by City staff and private contr actor. The City of Gardena is seeking assistance by augmenting its current work force with a four (4) year tree trimming services contract.

SCOPE OF WORK: The Tree Trimming Maintenance Services Contract involves scheduling and trimming trees within the city right-of-way at city owned and maintained facilities within six (6) di
stricts, and arterial streets throughout the city. The work may include additional services as requested by the city for servicing sick trees, removal of dead trees and planting of new trees.

The contractor shall at the time of award possess a valid State of California Contractors license, license C-61/D-49 (“Tree Service”) classification and perform a minimum of 100% of the work.

Bidders are advised that this Project is a public work for purposes of the California Labor Code which requires payment of prevailing wages. Accordingly, the bidder awarded the Contract shall be required to pay no less than the prevailing rate of per diem wages, as determined by the Director of the California Department of Industrial Relations, and otherwise comply with the provisions of Section 1770 et seq. of the California Labor Code, California Code of Regulations, Title 8, Section 16000 et seq., and any other applicable laws, rules and regulations adopted with respect thereto (“California Prevailing Wage Laws”). Copies of such prevailing rates of per diem wages are on file at the Gardena City Clerk’s office and the office of the City Engineer, and copies shall be made available to any interested party on request. The prevailing rates of per diem wages referred to herein are hereby made a part of this Notice by reference.

Attention is directed to the provisions of Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by Contractor. Contractor and any Subcontractor under it shall comply with the requirements of said sections in the employment of apprentices.

The Contractor is PROHIBITED from performing work on this project with a subcontractor.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (A.K.A. Division of Labor Standards Enforcement) in a format prescribed by the Labor Commissioner no less than monthly.

As of January 1, 2016, the requirement to furnish electronic certified payroll records to the Labor Commissioner will apply to all public works projects, whether new or ongoing.

Exceptions: The Labor Commissioner may (but is not required to) excuse contractors and subcontractors from furnishing electronic certified payroll records to the Labor Commissioner on a project that is under the jurisdiction of one of the four legacy Department of Industrial Relations- approved labor compliance programs (Caltrans, City of Los Angeles, Los Angeles Unified School District, and County of Sacramento) or that is covered by a qualifying project labor agreement.

These requirements will apply to all public works projects that are subject to the prevailing wage requirements of the Labor Code without regard to funding source.

The State General Prevailing Wage Determination is established by the California Department of Industrial Relations (available at http://www.dir.ca.gov/DLSR/PWD/index.htm).

Skilled and Trained Workforce: This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.

Any questions regarding this bid package may be referred to Hong Lee, Public Works Department at (310) 217-9564, [email protected]. The deadline to submit Request for Information is on Monday, May 11, 2026 at 2 PM.

T A B L E O F C O N T E N T S

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

DESCRIPTION PAGE DESCRIPTION PAGE

Title Page ......................................................

Notice Inviting Bids .........................................

Location Map ..................................................

Table of Contents ................................ ........... i Instructions to Bidders .................................... ii-iv

BID PROPOSAL (To Be Submitted with Proposal)
Bid Schedule .................................................. BP-2 Acknowledgement of Addenda Received ........ BP-7
Bidder’s Declaration ........................................ BP-8 Non-collision Affidavit ..................................... BP-10 Declaration of Eligibility to Contract ................. BP-11 Construction Project Reference ...................... BP-12 Certificate of Non-Discrimination by Contractors BP-13
Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion –
Primary Covered Transition ....................... BP-14

CONTRACT DOCUMENTS (To Be Submitted after Award)
Agreement ................................ ...................... CD-2 Faithful Performance Bond ............................. CD-4 Payment Bond ................................................ CD-6 Workers’ Compensation Insurance Certificate CD-8
Indemnification and Hold Harmless Agreement
Of Subrogation and Contribution ...................... CD-9 Insurance ............................................................. CD-10

GENERAL PROVISIONS
PART 1 – GENERAL PROVISIONS ..................... GP-1 Section 1 – General.............................................. GP-1 Section 2 – Scope of the Work ............................. GP-4 Section 3 – Control of the Work ............................ GP-7 Section 4 – Control of Material ............................. GP-8 Section 5 – Labor ................................................. GP-9 Section 6 – Prosecution and Progress of the Work GP-10
Section 7 – Measurement and Payment ............... GP-13

TECHNICAL PROVISIONS
PART 3 – CONSTRUCTION METHODS .............. TP-1
Section 300 – Earthwork ................................. TP-1

PART 6 – TEMPORARY TRAFFIC CONTROL .... TP-8
Section 600 – Access ...................................... TP-8 Section 601 – General ..................................... TP-8 Section 801 – Maintenance ............................. TP-11 ii

INSTRUCTIONS TO BIDDERS

FORM OF PROPOSAL

The Proposal shall be fully executed and submitted on the forms in the project specifications and shall be enclosed in a sealed envelope marked and addressed or emailed as directed in the Notice Inviting Bids.

PROPOSAL/BID DOCUMENTS

All Proposals shall include the following executed documents to be submitted with each bid:

Bidding Schedule
Acknowledgement of Addenda Received
Bidder's Declaration
Non-Collusion Affidavit

Declaration of Eligibility of Contract
Construction Project Reference
Certificate of Non-Discrimination by Contractors

Certification of Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Primary Covered Transitions

*Fee Schedule for Optional Services

*If the Fee Schedule for Optional Services is not submitted, points may be deducted from the evaluation score.

DELIVERY OF PROPOSAL

The Proposal shall be delivered by the time stipulated in the Notice Inviting Bids. It is the bidder's sole responsibility to see that its Proposal is received as stipulated. Any Proposal received after the scheduled closing time for receipt of proposals will be returned to the bidder.

WITHDRAWAL OF PROPOSAL

The Proposal may be withdrawn by the bidder by means of a written request, signed by the bidder or its properly authorized representative. Such written request must be notified via email or delivered to the place stipulated in the Notice Inviting Bids for receipt of proposals prior to the scheduled closing time for receipt of proposals. No Proposal may be withdrawn after the hour fixed for opening bids.

iii

MODIFICATIONS AND ALTERNATIVE PROPOSALS

Unauthorized conditions, limitations, or provisions attached to the Proposal will render it informal and may be grounds for its rejection as non-responsive. The completed Proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. Oral, telegraphic, or telephonic proposals or modifications will not be considered.

DISCREPANCIES IN PROPOSALS

In the event there is more than one bid item in a Bidding Schedule, the bidder shall furnish a price for all bid items in the Schedule, and failure to do so will render the Proposal informal and may be grounds for its rejection as non- responsive. The bidder shall state in words and figures the unit prices or the specific sums as the case may be, for which it proposes to supply the labor, materials, supplies, or machinery, and completely perform the Contract. The total amount of each item bid and the total amount of the bid shall be stated in words and figures.

PROPOSAL GUARANTEE – BIDDER’S SECURITY (BIDDER’S BOND IS WAIVED)

Each bidder shall submit with his Proposal cash, an unconditional certified or cashier's check, or a bidder's bond, in the sum of the percentage of the bid stated in the Notice Inviting Bids, payable to the City as a guarantee that the bidder will, if its Proposal is accepted, execute the Contract and furnish a satisfactory Faithful Performance Bond, a satisfactory Payment Bond and insurance certificates as specified herein.

If a bidder to whom an award is made, fails or refuses to sign the Contract or furnish the required bonds and certificates, all within the time stated in Section 2-1.5 of the Special Provisions herein, the funds represented by said cash, check or bidder's bond shall be forfeited and become and remain the property of the City; the amount thereof being agreed to by the bidder and the surety as a bid bond forfeiture due to the City because of the delay in the execution of the Contract and in the performance of work thereunder, resulting from such failure or refusal, except that if the City awards the contract to the next lowest responsive responsible bidder, only that portion of the bidder's security equal to the difference between the two bids will be forfeited.

A Bid Bond must be obtained from a corporate surety authorized to do business as such in the State of California as an “admitted surety insurer” and shall be on the form furnished by the City or one substantially in conformance with it. Certified or cashier's checks must be drawn on a solvent state or nationally chartered bank or branch thereof in the State of California. The liability of the City in connection with the checks shall be limited to the return of the checks (without interest) as provided in Section 2-1.6 of the Special Provisions bound herein.

DISQUALIFICATION OF BIDDERS

A person, firm, or corporation shall NOT be allowed to make or file, or be interested in more than one bid, except an alternative bid when specifically requested; provided, however, a person, firm, or corporation who has submitted a sub-proposal to a bidder submitting a Proposal, or who has quoted prices on materials to such bidders, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other bidders submitting proposals, or from submitting a Proposal as a prime contractor. Similarly, failure to comply with the registration requirements of Labor Code Section 1725.5, as further described in the Notice Inviting Bids, will disqualify a bidder.

ADDITIONAL REQUIREMENTS

The bidder's attention is directed to the Special Provisions and Technical Provisions bound iv
herein for additional requirements of the Proposal and Contract Documents.

TERMINATION OF SERVICES

The City reserves the right to cancel the Agreement at any time due to nonperformance.

CONTRACT DOCUMENTS

Contract Documents are to be submitted within twenty-one (21) calendar days AFTER award of the contract unless extended by agreement of the City. Failure to timely submit executed Contract Documents may be grounds for rejecting the bid award and forfeiture of the bid security. See enclosed documents commencing on page CD-1.

TO BE SUBMITTED WITH PROPOSAL
BP-1

BID PROPOSAL (BP)

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

Contractor:

Address:

Phone:

Fax:

License No.:

D.I.R. No.

Email:

To Be Submitted
WITH
Bid Package

TO BE SUBMITTED WITH PROPOSAL
BP-2

BID PROPOSAL

BID SCHEDULE

The undersigned, having examined the proposed Contract Documents titled:

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
and having visited the sites and examined the conditions affecting the work, hereby proposes and agrees to furnish all labor, materials, equipment, and appliances, and to perform operations necessary to complete the work as required by said proposed Contract Documents and itemized bid schedule below. All work shall be performed on a 4- year rotation among the six districts in addition to optional services. Refer to General Provisions, Section 6 -3, for the additional details. City’s fiscal year begins on July 1st and ends on June 30th.

Year One (1) – District 5 & 6 (1,895 Tree Trimming)
Species Quantity Height Frequency Unit Unit Price Total

King Palm 84 15’ to 30’ Once Each $ $
Date Palm 8 15’ to 60’ Once Each $ $
Queen Palm 356 15’ to 60’ Once Each $ $
Fan Palm 180 30’ to 65’ Once Each $ $
Pine 44 60’ to 90’ Once Each $ $
Medjool Palm 42 25’ to 30’ Once Each $ $
Medjool Palm 15 10’ to 15’ Once Each $ $
YEAR ONE (1) PALM & PINE TREE TRIMMING SUBTOTAL $

DBH Quantity Frequency Unit Unit Price Total

0-6 148 Once Each $ $
7-12 491 Once Each $ $
13-18 527 Once Each $ $
19-24 276 Once Each $ $
25-30 76 Once Each $ $
31+ 0 Once Each $ $
YEAR ONE (1) OTHER TREE TRIMMING SUBTOTAL $

YEAR ONE TREE TRIMMING TOTAL
YEAR ONE (1) PALM & PINE TREE TRIMMING SUBTOTAL +
YEAR ONE (1) OTHER TREE TRIMMING SUBTOTAL
$

TO BE SUBMITTED WITH PROPOSAL
BP-3
Year Two (2) – District 1 & 2 (1,946 Tree Trimming)
Species Quantity Height Frequency Unit Unit Price Total

King Palm 24 15’ to 30’ Once Each $ $
Date Palm 2 15’ to 60’ Once Each $ $
Queen Palm 32 15’ to 60’ Once Each $ $
Fan Palm 70 30’ to 65’ Once Each $ $
Medjool Palm 42 25’ to 30’ Once Each $ $
Medjool Palm 15 10’ to 15’ Once Each $ $
YEAR TWO (2) PALM TREE TRIMMING SUBTOTAL $

DBH Quantity Frequency Unit Unit Price Total

0-6 404 Once Each $ $
7-12 533 Once Each $ $
13-18 546 Once Each $ $
19-24 341 Once Each $ $
25-30 39 Once Each $ $
31+ 0 Once Each $ $
YEAR TWO (2) OTHER TREE TRIMMING TOTAL $

YEAR TWO TREE TRIMMING TOTAL
YEAR TWO (2) PALM TREE TRIMMING SUBTOTAL +
YEAR TWO (2) OTHER TREE TRIMMING SUBTOTAL
$

TO BE SUBMITTED WITH PROPOSAL
BP-4
Year Three (3) – District 3 & Arterial (1,298 Tree Trimming) Species Quantity Height Frequency Unit Unit Price Total

King Palm 8 15’ to 30’ Once Each $ $
Date Palm 0 15’ to 60’ Twice Each $ $
Queen Palm 18 15’ to 60’ Once Each $ $
Fan Palm 34 30’ to 65’ Once Each $ $
Medjool Palm 42 25’ to 30’ Once Each $ $
Medjool Palm 15 10’ to 15’ Once Each $ $
YEAR THREE (3) PALM TREE TRIMMING SUBTOTAL $

DBH Quantity Frequency Unit Unit Price Total

0-6 21 Once Each $ $
7-12 271 Once Each $ $
13-18 130 Once Each $ $
19-24 791 Once Each $ $
25-30 36 Once Each $ $
31+ 0 Once Each $ $
YEAR THREE (3) OTHER TREE TRIMMING TOTAL $

YEAR THREE TREE TRIMMING TOTAL
YEAR THREE (3) PALM TREE TRIMMING SUBTOTAL +
YEAR THREE (3) OTHER TREE TRIMMING SUBTOTAL
$

TO BE SUBMITTED WITH PROPOSAL
BP-5
Year Four (4) – District 4 & Arterial (1,916 Tree Trimming) Species Quantity Height Frequency Unit Unit Price Total

King Palm 62 15’ to 30’ Once Each $ $
Date Palm 4 15’ to 60’ Once Each $ $
Queen Palm 86 15’ to 60’ Once Each $ $
Fan Palm 88 30’ to 65’ Once Each $ $
Pine 44 60’ to 90’ Once Each $ $
Medjool Palm 42 25’ to 30’ Once Each $ $
Medjool Palm 15 10’ to 15’ Once Each $ $
YEAR FOUR (4) PALM & PINE TREE TRIMMING

SUBTOTAL
$

DBH Quantity Frequency Unit Unit Price Total

0-6 158 Once Each $ $
7-12 394 Once Each $ $
13-18 450 Once Each $ $
19-24 440 Once Each $ $
25-30 199 Once Each $ $
31+ 92 Once Each $ $
YEAR FOUR (4) OTHER TREE TRIMMING TOTAL $

YEAR FOUR (4) TREE TRIMMING TOTAL
YEAR FOUR (4) PALM & PINE TREE TRIMMING SUBTOTAL +
YEAR FOUR (4) OTHER TREE TRIMMING SUBTOTAL
$

ADDITIONAL TREE REMOVAL & TREE PLANTING ALLOWANCE
TOTAL

$40,000

GRAND TOTAL TREE TRIMMING

GRAND TOTAL
TREE TRIMMING (YEAR 1+ YEAR 2 + YEAR 3 + YEAR 4)
+ ADDITIONAL TREE REMOVAL ALLOWANCE ($40,000)
$

TO BE SUBMITTED WITH PROPOSAL
BP-6
Contractor is to submit their Fee Schedule for Optional Services AND provide specifications with the proposal. If the Fee Schedule for Optional Services and job specifications are not submitted, this may result in a deduction during the evaluation and rating of the proposal.

The City reserves the right to use other contract services or in-house-forces in order to achieve the fastest response and best price for the City.

All work required and shown on this specification for which no price or item is listed on this proposal, it shall be understood that such work, equipment, labor, tools and materials shall be provided without extra charge, allowance or direct payment of any kind. Payment for performing such work or furnishing such equipment, labor, tools and materials shall be included in the above lump sum or unit bid prices and no additional compensation will be paid therefor.

The City will award the contract based on the Best Value (taking into consideration qualifications, experience, and costs).

The approximate number of trees provided for each year are estimated quantities. Contractor shall be paid the DBH that is currently listed on this RFP. There will be no additional fees for the DBH growth of the tree.

Contractor must take that into consideration when submitting the Bid Table.

If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the bidder’s intention and all totals will be corrected to conform thereto.

___________________________________ ___________________________________ Name of Bidder Signature of Bidder Date

TO BE SUBMITTED WITH PROPOSAL
BP-7

BID PROPOSAL

ACKNOWLEDGEMENT OF ADDENDA RECEIVED

The Bidder shall acknowledge the receipt of addenda by number and date each addendum received.

Addendum No.

Date
Date
Addendum No.

Addendum No.

Date
Date
Addendum No. Date Addendum No. Date

Addenda will be issued through the Arc Solution California (https://www.e-arc.com/location/costa- mesa/) and City Website (https://cityofgardena.org/rfps/). It is the Bidder’s sole responsibility to visit these planforms to obtain and administer any Addendum related to this bid. An Addendum must be acknowledged above by a bidder in its submitted form of Proposal.

If an addendum or addenda have been issued by the City and not noted above as being received by the Bidder, the Bid Proposal may be rejected.

Bidder’s Signature Date

TO BE SUBMITTED WITH PROPOSAL
BP-8

BIDDER'S DECLARATION

It is understood and agreed that:

1. The undersigned has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, the Instructions to Bidders, this Proposal, the Bid Bond, the Contract, the Faithful Performance Bond, the Payment Bond, the federal requirements, if any, the Plans and Specifications, the Special Provisions, and the Technical Provisions.

2. The undersigned has, by investigation at the site of the work and otherwise, satisfied himself as to the nature and location of the work and fully informed himself as to all conditions and matters, which can in any way affect the work or the cost thereof.

3. The undersigned fully understands the scope of work and has carefully checked all words and figures inserted in this Proposal and further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal.

4. The undersigned agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned.

The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents.

The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Schedule.

5. The undersigned certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding. The undersigned has not in any manner sought by collusion to secure for himself any advantage over any other bidder.

6. The undersigned will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the City after evaluation of the bids are submitted. The undersigned agrees that the City shall recover or retain as a bid bond forfeiture an amount equal to the difference between the low bid and amount of the bid of the bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowes t bidder in accordance with the provisions of the Public Contract Code Sections 20172 and 20174 in the event of his failure to execute a Contract and furnish required bonds and insurance therefor within the time provided.

TO BE SUBMITTED WITH PROPOSAL
BP-9
BIDDER'S DECLARATION (Continued)

7. The undersigned bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate, and complete.

Respectfully submitted,

Contractor's Business Name Contractor (Print) Title

Business Address: Street Signature Title

City State Zip Contractor's License No. and Classification

Business Phone Number Business Fax Number

Date

Name Title Residence: Street

Residence Phone Number City State Zip

Note: If the bid is made by an individual, it must be signed with the full name of the bidder, whose address must be given: if it is made by a firm, it must be signed in the co - partnership's name by a general partner thereof, who shall also sign his or her own name, and the name and full address of each partner (general and/or limited) must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the separate corporate officer’s certification shall be provided.

TO BE SUBMITTED WITH PROPOSAL
BP-10

BID PROPOSAL

NON-COLLUSION AFFIDAVIT
(To be executed by Bidder and submitted with Bid)

State of California

County of Los Angeles

being first duly sworn, deposes and
says that he or she is of
the party making the foregoing bid, that the bid is not made in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, c ommunication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, or agent thereof to effectuate a collusive or sham bid.

NAME OF BIDDER

SIGNATURE OF BIDDER

ADDRESS OF BIDDER

CITY STATE ZIP

ALL SIGNATURES MUST BE WITNESSED BY NOTARY
(attach appropriate jurats)

TO BE SUBMITTED WITH PROPOSAL
BP-11

BID PROPOSAL

DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1777.1; Public Contract Code Section 6109] The undersigned, a duly authorized representative of the contractor, certifies and declares that:

1. The undersigned contractor is aware of Sections 1777.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time.

2. The undersigned contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law.

3. The undersigned contractor is aware of California Public Contract Code Section 6109, which states:
“(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is ineligible to perfo rm work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.” “(b) Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the aw arding body. The contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.”

4. The undersigned contractor has investigated the eligibility of each and every subcontractor the undersigned contractor intends to use on this public works project and has determined that none of them are ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 _, at
(place of execution),
California .

Signature: Name:

Title: Company:

TO BE SUBMITTED WITH PROPOSAL
BP-12

BID PROPOSAL

CONSTRUCTION PROJECT REFERENCE

In order to fully evaluate your background and experience for the project herein proposed, please submit a list of Public Works and/or similar construction projects completed or in progress within the last three (3) years. Failure to provide this information may constitute grounds for rejection of your bid as non-responsive.

Number of years as a contractor in construction work of this type:

Three projects of this type recently completed:

1. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

2. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

3. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

NOTE: If requested by the City, the bidder shall furnish a certified financial statement, references, and other information sufficiently comprehensive to permit an appraisal of his current financial condition.

Bidder's Signature

TO BE SUBMITTED WITH PROPOSAL
BP-13

BID PROPOSAL

CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS

As suppliers of goods or services to the City, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and local directives, and executive orders regarding non- discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment.

We agree specifically:

1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.

2. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large.

3. To take affirmative steps to hire minority employees within the company.

FIRM

TITLE OF PERSON SIGNING

SIGNATURE

DATE

Please include any additional information available regarding equal opportunity employment programs now in effect within your company:

TO BE SUBMITTED WITH PROPOSAL
BP-14

BID PROPOSAL

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS

(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE)

The Contractor shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or State law providing for the debarment of contractors from public works. The Contractor and Subcontractors shall not be debarred or suspended throughout the duration of the Contract pursuant to Labor Code Section 1777.1 or any other federal or State law providing for the debarment of contractors from public works. If the Contractor or any Subcontractor becomes debarred or suspended during the duration of the Project, the Contractor shall immediately notify the City.

1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:

a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

b. Have not within a 5 -year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property;

c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph 1b of this certification; and

d. Have not within a 5-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Signature: Name:

Title: Company:

TO BE SUBMITTED WITH PROPOSAL
BP-15

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(Continued)

INSTRUCTIONS FOR CERTIFICATION

By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.

1. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction.

However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

2. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.

3. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is submitted for assistance in obtaining a copy of those regulations (13 CFR Part 145).

5. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

6. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-- Lower Tier Covered Transactions," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the ineligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.

CD-1

CONTRACT DOCUMENTS (CD)

CITYWIDE TREE TRIMMING

MAINTENANCE SERVICES

To be Submitted
within twenty-one (21) calendar days
AFTER
Award of Contract
CD-2

CONTRACT DOCUMENT

AGREEMENT
THIS AGREEMENT, made and entered into this day of , 20 , by and between CITY OF GARDENA in the State of California, hereinafter referred to as “CITY” and , hereinafter referred to as “CONTRACTOR.”

The City and the Contractor mutually agree as follows:

ARTICLE I.

THE PROJECT
For and in consideration of the mutual promises set forth herein, Contractor agrees to perform and complete in a good and workmanlike manner all work required by the Contract Documents, which is described as follows:

PROJECT: CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

Said work shall be performed in accordance with the Plans, Specifications and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though fully set forth. Contractor shall furnish at its own expense all labor, materials, equipment and services necessary therefor, except such labor, materials, equipment and services as are provided in the Contract Documents to be furnished by City.

This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.

ARTICLE II.

CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contractor, in full compensation therefor, the contract sum set forth in the Bidding Schedule.

Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipment, tools and services used or incorporated in the work, supervision, administration, overhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Documents. City shall make payments to Contractor on account of the contract sum at the time, in the manner, and upon the conditions specified in the Contract Documents.

ARTICLE III.

CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire agreement between the City and the Contractor, are enumerated as follows: Proposal Documents, including the Notice Inviting Bids, Instructions to Bidders, Bidding Schedule, Bidder's Declaration, Designation of Subcontractors, Bidder's Assurance, and Fair Employment Practices documents; this Agreement; Standard Specifications; Special Provisions; Technical Provisions; Drawings; Plans; and all addenda issued prior to and all modifications issued after the ex ecution of this Agreement. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

CD-3
ARTICLE IV.

EFFECTIVE DATE
This Agreement shall become effective and commence as of the date set forth below on which the last of the parties, whether City or Contractor, executes said Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized.

CITY CONTRACTOR

Tasha Cerda, Mayor Name & Title

Date: ______ Sign:_________
Seal: Date:

SECOND SIGNATURE: (Contractor)

___________________________________
Name & Title

ATTEST: Sign:_______________________________
Date:

Mina Semenza, City Clerk

Date:

APPROVED AS TO FORM:

Carmen Vasquez, City Attorney

Date:

CD-4

CONTRACT DOCUMENT

FAITHFUL PERFORMANCE BOND

WHEREAS, the City of Gardena has awarded to , hereinafter designated as the "Principal", a Contract for:

PROJECT: CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract;

NOW, THEREFORE, we,
as Principal, and
as Surety, are held and firmly bound unto the City in the sum of

Dollars ($ ), this amount being not
less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severall y, firmly by these presents.

In case suit is brought upon this bond, the Surety will pay all court costs and reasonable attorneys’ fees to the City of Gardena in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner therein designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the C ontract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. The City is the principal beneficiary of this bond and has all rights of a party hereto.

CD-5
This bond shall remain in full force and effect for a warranty period of one full year after acceptance of the job by the City.

IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and

Surety named herein, on the day of , 20 , the name and corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

[PRINCIPAL]

By
Title

Signature

[SURETY]

By
Title
Address

Phone No.

Signature

All signatures must be notarized.

Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.

Corporations must affix corporate seal.

CD-6

CONTRACT DOCUMENT

PAYMENT BOND

WHEREAS, the City of Gardena has awarded to , as
Contractor, a contract for the work described as follows:

PROJECT: CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

AND WHEREAS, said Contractor is required to furnish a bond in connection with said contract, to secure the payment of claims of laborers, mechanics, materialmen and other persons, as provided by law;

NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto the City in the sum of ,
Dollars ($ ) this amount being not less than one hundred percent (100%) of the total Contract price, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 3181, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors pursuan t to Section 13020 of the Unemployment Insurance Code, or any other amounts due to persons under any applicable project contract or law, with respect to such work and labor, then the Surety or Sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the said Surety will pay all court costs and reasonable attorneys’ fees to the plaintiff(s) and City in an amount to be fixed by the court.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 3181 as to give a right of action to such persons or their assigns in any suit brought upon this bond.

Further, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shal l in any way affect its obligations under this bond, and it does hereby waive notice of such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849.

CD-7
This bond shall remain in full force and effect for six full months after the period in which verified claims may be filed as provided for in Section 3184 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this day of 20 .

[PRINCIPAL]

By
Title

Signature

[SURETY]

By
Title
Address

Phone No.

Signature

All signatures must be notarized.

Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.

Corporations must affix corporate seal.

CD-8

CONTRACT DOCUMENT

WORKER'S COMPENSATION INSURANCE CERTIFICATE

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract.

DATED:

CONTRACTOR

By
Signature

Title

ATTEST:

By
Signature

Title
CD-9

CONTRACT DOCUMENT

INDEMNIFICATION AND HOLD HARMLESS AGREEMENT

AND WAIVER OF SUBROGATION AND CONTRIBUTION

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Gardena and its respective elected officials, officers, attorneys, agents, employees, volunteers, s uccessors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above- referenced contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing this indemnification provision.

Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees.

Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. Accountants, attorneys, or other professionals employed by Indemni tor to defend Indemnitees shall be selected by Indemnitees.

In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several.

“Indemnitor”

Company/Contractor

Name & Title

Signature & Date
CD-10

CONTRACT DOCUMENT

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

INSURANCE

CERTIFICATION OF INSURANCE (COI) SHALL BE SUBMITTED BY THE CONTRACTOR

1. COMMENCEMENT OF WORK. Contractor shall not be authorized to commence Work under this Contract until it has obtained approved insurance. Before beginning Work hereunder, during the entire period of this Contract, for any extensions hereto, and for periods after the end of this Contract as may be indicated below, Contractor must have and maintain in place not less than the insurance coverages required in this Section at his sole cost and expense.

Contractor’s insurance shall comply with all items specified by this Contract. Any subcontractors shall be subject to all of the requirements of this Section and Contractor shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Contractor’s insurance may cover all subcontractors. The insurance requirements are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Contractor under this Contract.

2. INSURANCE COMPANY REQUIREMENTS. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted doing business in the State of California. Insurers shall have a current Best’s rating of not less than A -:VII, unless otherwise approved by City.

3. COVERAGES, LIMITS AND POLICY REQUIREMENTS. Contractor shall maintain the types of coverages indicated below:

4. COMPREHENSIVE GENERAL LIABILITY INSURANCE. A policy of comprehensive general liability insurance written on a per occurrence basis in an amount not less than either one million dollars ($1,000,000) per occurrence or two million dollars ($2,000,000) aggregate.

5. COMMERCIAL AUTO LIABILITY INSURANCE. A policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting City. The minimum auto insurance coverage shall be one million dollars ($1,000,000) combined single limit per accident.

6. WORKER’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE . A policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars ($1,000,000) per claim. The policy shall be issued by an insurance company which is admitted doing business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

In accordance with the provisions of section 1860 of the California Labor Code, Contractor's attention is directed to the requirement that in accordance with the provisions of section 3700 of the California Labor Code, Contractor and every subcontractor will be required to secure the payment of compensation of his or her employees, or obtain a certificate of consent to self-insurance by the Director of Industrial Relations in accordance with the requirements of Section 3700 of the California Labor Code.

CD-11
In accordance with the provisions of section 1861 of the California Labor Code, Contractor shall sign and file with the awarding body the following certification prior to performing any work on the Project:

"I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self -insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."

7. POLICY REQUIREMENTS. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:

(i) City and its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy as respects liabilities arising out of the performance of any work done under the Contract.

(ii) The insurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non -renewal or material change in coverage.

(iii) For any claims with respect to the Project covered by this Contract, Contractor’s insurance coverage shall be primary insurance as respects City and its elected and appointed officers, employees, agents and volunteers. Any insurance or self- insurance maintained by City and its elected and appointed officers, employees, agents and volunteers shall be excess of Contractor’s insurance and shall not contribute with it.

(iv) The policy shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company’s liability.

8. COURSE OF CONSTRUCTION INSURANCE. Contractor shall provide course of construction insurance covering for “all risks” of loss in the amount of the completed value of the Work. The City shall be named as a loss payee and the insurer shall waive all rights of subrogation against the City. This policy shall be issued by an insurance company which is admitted doing business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, return receipt requested, is mailed to the City. Course of Construction Insurance may be provided for each separate Phase.

9. ADDITIONAL REQUIREMENTS. The procuring of required insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Contract. City shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Contractor shall be deemed in default hereunder.

10. DEDUCTIBLES. Any deductible or self-insured retentions must be declared to and approved by City. Contractor shall guarantee that, at the option of the City, either: the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Contractor); or Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses in the amount of any deductibles or self-insured retentions.

CD-12

11. VERIFICATION OF COMPLIANCE. Contractor shall furnish City with the required endorsements attached hereto. All documents are to be received and approved by City before Work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Contract, Contractor shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing paym ent of the premium therefore, or accompanied by other proof of payment satisfactory to City. Contractor shall provide full copies of any requested policies to City within three (3) days of any such request by City.

12. TERMINATION FOR LACK OF REQUIRED COVERAGE. If Contractor, for any reason, fails to have in place, at all times during the term of this Contract, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Contractor’s expense and/or terminate this Contract. Contractor shall indemnify, defend and hold harmless City and its elected and appointed officers, employees, agents and volunteers from any claim resulting from failure of either Contractor or any subcontractor to take out or maintain any insurance required by this Contract.

13. EQUIPMENT COVERAGE. Any policy or policies of insurance Contractor or his subcontractors elect to carry as insurance against loss or damage to construction equipment and tools or other personal property shall include a provision waiving the insurer’s right of subrogation against City.

GP-1

GENERAL PROVISIONS

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
PART 1 – GENERAL PROVISIONS
SECTION 1 – GENERAL

1-1 GENERAL. The Standard Specifications for Public Works Construction (“Greenbook”) written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern California Districts of the Associated General Contractors of California shall be the Standard Specifications of the City. All work shall conform to the 2021 edition, including supplements of the Standard Specifications, the Special Provisions which supplement or modify the Standard Specifications, as issued by the City ( defined herein as “Agency”).

The above referenced Standard Specifications, Special Provisions and Standard Drawings are hereby made a part of the Contract Documents.

For the convenience of the Contractor, the section and subsection numbering system used in these Special Provisions corresponds to that used in the Standard Specifications.

1-2 TERMS AND DEFINITIONS. Whenever in the Standard Specification the following terms are used, they shall be understood to mean and refer to the following:

(a) AGENCY The City of Gardena, a California municipal corporation.

(b) BOARD The City Council of the City of Gardena.

(c) CONTRACT Documents including, but not limited to the proposal forms, DOCUMENTS Standard “Greenbook” Specifications, Special Provisions, Technical Provisions, Notice Inviting Bids, Instructions to Bidders, Bonds, Insurance, Contract and all Addenda
setting forth any modifications of the documents.

(d) CITY The City of Gardena Director of Public Works
or his authorized representative.

(e) BIDDER An individual, co-partnership, association or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative.

(f) LEGAL ADDRESS The legal address of the Contractor to be the address OF CONTRACTOR given on the Contractor’s bid and is hereby designated as the place to which all notices, letters or other communications to the Contractor shall be mailed or delivered.

(g) LABORATORY An established laboratory approved and authorized by the City for testing materials and work involved in the contract.

1-7 AWARD AND EXECUTION OF THE CONTRACT.

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1-7.1 General. The proposal shall be fully executed and submitted on the forms provided by the Agency and shall be enclosed in a sealed envelope marked and addressed or submitted via email as directed in the “Notice Inviting Bids”.

If the proposal is made by an individual, it shall be signed and his or her full name and address shall be given; if it is made by a firm, it shall be signed with co -partnership name by a general partner thereof, who shall also sign his or her known name, and the name and address of each member of such co -partnership shall be given; if made by a corporation, the name of the corporation shall be signed by its duly authorized officers and attested by the corporate seal.

Bidders are warned against making erasures or alterations of any kind on their Proposal.

Proposals which contain omissions, erasures, alterations, conditions or additions not called for may be rejected.

At the time the Contract is awarded by the Agency, the Contractor shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code of the State of California to do the type of work contemplated in the Contract and shall be skilled and regularly engaged in the general class or type of work required by this Contract.

1-7.2 Contract Bonds. The “Performance Bond” is equivalent to City’s “Faithful Performance Bond.”

1-7.3 Examination of Specifications and Project Site. Bidders shall read the specifications, review the drawings and examine the existing facilities to fully understand the project in order to plan for the improvements as shown in the contract, including local condition, uncertainty of weather and all other contingencies.

Bidders shall satisfy themselves by personal examination of the proposed work sites, and by such other means as they may choose as to actual conditions and requirements and as to the accuracy of the quantities stated in the Proposal forms. Information derived from the maps, plans, specifications, profiles, drawings, or from the City/Architect of the record, shall not relieve the bidder of this responsibility, and the interpretation of the data disclosed by borings or other preliminary investigations is not guaranteed nor is any liability assumed by the Agency.

1-7.4 Interpretation of Drawings and Documents. If a prospective bidder is in doubt as to the true meaning or intent of any part of the Contract Documents including the Specifications, or discovers discrepancies in, or omissions from, the Specifications or Drawings, he may submit to the City a written request for an interpretation or a correction thereof. Interpretations or corrections of the Contract Documents including the Specifications and Drawings, shall be made only by addendum duly issued by the City , and a copy of such addendum will be sent by certified mail, postage prepaid, or delivered to each person receiving a set of the Contract Documents whose address is known to the City and such addendum shall be considered a part of and incorporated in the Contract Documents.

1-7.5 Award of Contract. The Agency reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective bids received.

Bids subsequently shown to be mathematically unbalanced would be rejected as nonresponsive.

A mathematically unbalanced bid is one containing lump sum or unit bid items which do not reflect reasonable actual costs plus a reasonable proportionate share of the bidder’s anticipated profit, overhead costs, and other indirect costs, which he/she anticipates for the performance of the items in question.

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“A bid is mathematically unbalanced if the bid is structured on the basis of nominal prices for some work and inflated prices for other work; that is, each element of the bid must carry its proportionate share of the total cost of the work plus profits.”

“A bid is materially unbalanced if there is a reasonable doubt that award to the bidder submitting the mathematically unbalanced bid will result in the lowest ultimate cost to the Government.

Consequently, a materially unbalanced bid may not be accepted.”

Award of the Contract, if it is awarded, will ordinarily be made by the Agency within 30 days after opening of the bids. City will award the contract based on the Best Value (taking into consideration qualifications, experience, and costs).

In selecting the Best Value bidder, consideration will be given to the general competency of the bidder for the performance of the work covered by the proposal. To receive favorable consideration, a bidder may be required to present evidence that he has successfully performed similar work of comparable magnitude or submit other evidence satisfactory to the Agency that he or his associates are competent to manage the proposed undertaking and to carry it forward to a successful conclusion. Professional integr ity and honesty of purpose shall be essential requirements. A showing of adequate financial resources may be required, but will not alone determine whether a bidder is competent to undertake the proposed work.

Only manufacturers or contractors of established reputation, or their duly authorized dealers or agency, having proper facilities for the manufacture of the materials or equipment and for servicing same, or for proper execution of the work called for in the contract, will be considered in making the award.

1-7.6 Execution of Contract. A bidder whose proposal is accepted shall properly sign a written contract with the Agency on the form attached hereto and return said contract together with good and approved bonds and insurance certificates as required by the Contract Documents within twenty-one (21) calendar days from the date of the mailing of a notice from the Agency to the bidder, according to the address given by him, of acceptance of his proposal.

Contract bonds and certificates of insurance, if required, shall be filed in all instances before delivering any equipment, materials, or performing any work under the contract; also before any purchase order shall be issued. An executed Power of Attorney form shall be submitted with all contract bonds herein specified.

If a bidder whose proposal is accepted fails or refuses to enter into a contract as herein provided, or to conform to any stipulated requirement in connection therewith, the money represented by his check or bidder’s bond shall be refunded less the difference between the low bid and the bid of the bidder with whom the Agency enters into an agreement in accordance with the provisions of the Public Contracts Code Section 20174. At the discretion of the Agency, an award may be made to the bidder whose proposal is the next most acceptable to the Agency, and such bidder and his surety shall fulfill every stipulation embraced herein as if he were the party to whom the first award was made.

A corporation to which an award is made may be required before the contract is finally signed to furnish evidence of its corporate existence, of its right to do business in California and of the authority of the officer signing the contract and bonds for the corporation to so sign.

1-7.8 Precedence of Contract Documents. The order of precedence of contract document shall be:

FIRST Requirements of law, including the Code and Ordinances of the GP-4
City of Gardena.

SECOND Permits from other agencies as may be required by law.

THIRD Permits from City of Gardena Departments as may be required by law or ordinance.

FOURTH The Contract.

FIFTH The Bid Proposal.

SIXTH Addenda.

SEVENTH Notice Inviting Bids.

EIGHTH Instructions to Bidders.

NINTH Technical Provisions.

TENTH Plans.

ELEVENTH General Provisions of the Standard Specifications.

TWELFTH Standard Plans.

THIRTEENTH Standard Specifications for Public Works Construction (current edition).

FOURTEENTH Caltrans Standard Plans and Specifications.

FIFTEENTH Reference Specifications.

Change orders, supplemental agreements, and approved revisions to Plans and Specifications will take precedence over documents listed above, except those listed as FIRST, SECOND and THIRD. Detailed plans shall have precedence over general plans.

SECTION 2 – SCOPE OF THE WORK

2-2 PERMITS. The Contractor will obtain, at no cost to the Agency, all permits necessary to perform the work on streets, highways, railways or other rights -of-ways. The Contractor shall obtain and pay for all costs incurred for permits necessitated by its operations such as, but not limited to those permits required for night work, overload, blasting and demolition. For private contracts, the Contractor shall obtain all permits incidental to the work or made necessary by its operations, and pay all costs incurred by the permit requirements.

The Contractor and each subcontractor employed upon the work must have or obtain a valid City of Gardena Business License in accordance with the provisions of the Gardena Municipal Code.

2-7.1 GENERAL

In addition to specified Section 7-1.2 Method of Measure, the City reserves the right to increase or decrease the amount of any item or portion of work to be performed or materials furnished beyond 25 percent without limitation or to delete any items.

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2.10 DISPUTED WORK.

Retention of Imperfect Work. If any portion of the work done or materials furnished under the contract proves defective or not in accordance with the specifications and contract drawings, and if the imperfection in the same is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if the removal of such work is impracticable or will create conditions which are dangerous or undesirable in the opinion of the City, the City shall have the right and authority to retain the work instead of requiring it to be removed and reconstructed, but he shall make deductions therefor in the payment of the contract item due Contractor as may be just and reasonable.

2-11. DISPUTE RESOLUTION.

2-11.1 Requests for Contract Adjustments and Relief. If either Contractor or the Agency believes that it is entitled to relief against the other for any event arising out of or related to the work or Project, such party shall provide written notice to the other party of the basis for its claim for relief. Such notice shall, if possible, be made prior to incurring any cost or expense and in accordance with any specific notice requirements contained in the applicable sections of this Contract.

In the absence of any specific notice requirement, written notice shall be given within a reasonable time, not to exceed fourteen (14) days, after the occurrence giving rise to the claim for relief or after the claiming party reasonably should have recogni zed the event or condition giving rise to the request, whichever is later. Such notice shall include sufficient information to advise the other party of the circumstances giving rise to the claim for relief, the specific contractual adjustment or relief requested and the basis of such request.

2-11.2 Dispute Avoidance and Resolution. The parties are fully committed to working with each other throughout the Project and agree to communicate regularly with each other at all times so as to avoid or minimize disputes or disagreements. If disputes or disagreements do arise, Contractor and the Agency each commit to resolving such disputes or disagreements in an amicable, professional and expeditious manner so as to avoid unnecessary losses, delays and disruptions to the work under the Contract.

Contractor and the Agency will first attempt to resolve disputes or disagreements at the field level through discussions between Contractor’s Representative and the City.

If a dispute or disagreement cannot be resolved through the Contractor’s Representative and the City, Contractor’s Chief Executive Officer or similar senior representative and the Gardena City Manager, or designee, upon the request of the other party, shall meet as soon as conveniently possible, but in no case later than twenty (20) days after su ch a request is made, to attempt to resolve such dispute or disagreement. Prior to any meeting between the parties’ senior representatives, the parties will exchange relevant information that will assist the parties in resolving their dispute or disagreement.

If, after meeting, the senior representatives determine that the dispute or disagreement cannot be resolved on terms satisfactory to both parties, the parties may submit the dispute to binding or non-binding mediation. The mediation shall be conducted in any manner and by any person or mediation association mutually acceptable to the parties.

2-11.3 Arbitration. Any claims, disputes or controversies between the parties arising out of or relating to the Contract, or the breach thereof, which have not been resolved in accordance with the procedures set forth in Section 9- 4.2 above may be decided by binding or non- binding arbitration. The arbitration shall be conducted in any manner and by any person or arbitration association mutually acceptable to the parties.

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2-11.4 Claims Disputes. Any claims of Contractor, as “claims” are defined in California Public Contract Code Section 9204 shall be processed in accordance with that section. Section 9204 provides in relevant part that upon receiving a claim from a contractor, together with reasonable documentation to support the claim, a contracting public entity shall conduct a reasonable review of the claim and, within a period not to exceed 45 days [except as otherwise provided in Section 9204], shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed.

Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, Section 9-4.3 shall apply. If the contractor disputes the public entity’s written response, or if the public entity fails to respond to a claim within the time prescribed, the contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute.

Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed.

Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the contractor sharing the associated costs equally. The public entity and contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to other applicable procedures.

2-13 DRAWINGS AND SPECIFICATIONS (SERVICES REPORT).

Prior to each progress payment, the Contractor shall use their GIS system to deliver a “Services Report” to the City with all services provided including location, district number and species type for the billing period being submitted. Failure to provide a “Services Report” will cause progress payment to be withheld until information is provided to the City.

After completion of the work and before final payment for each year, the Contractor shall deliver to the City a complete “Shapefile.” The final form and detail of the “Service Reports and Shapefile” are subject to the acceptance of the City.

2-14 MARKING REMOVAL. All markings placed by the Contractor, City, and Underground Service Alert (USA) during construction shall be removed at the completion of the work. These markings shall include, but not limited to, paint, stakes, and metal tags.

All cost associated with removal of markings shall be included in the bid prices for the applicable bid items. Failure of the Contractor to remove these markings shall be cause for the City to do the work and withhold the costs from the Contractor’s final payment.

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SECTION 3 – CONTROL OF THE WORK

3-5 INSPECTION. Inspection shall be made on a daily basis for areas ready for inspection.

Areas or items that fail inspection or that are not ready for inspection shall be rescheduled by the contractor.

Inspection of the work shall not relieve the contractor of the obligation or lack of to fulfill all conditions and requirements of the contract.

3-6 THE CONTRACTOR’S REPRESENTATIVE. The Contractor shall furnish the City with the name, address and cell/business/home telephone numbers of the person responsible for the maintenance of barricades, traffic control signs, lights and other safety devices.

3-12 WORK SITE MAINTENANCE.

3-12.1 General. The Contractor shall keep the work site clean and free from rubbish and debris.

The Contractor shall abate dust nuisance by cleaning, sweeping and sprinkling with water in keeping with the AQMD and NPDES requirements. Debris, soil or other matter shall not be washed into storm drains, but shall be collected and disposed of in a legal, responsible manner.

The construction area shall be cleaned with a power sweeper at the end of every workday and when deemed necessary by the City.

The Contractor shall maintain drainage within and through the work areas. Earth dams will not be permitted in paved areas. Use temporary sandbags to control the site perimeter. At the completion of the project, sandbags shall become the property of the City of Gardena and shall be remain in place.

The Contractor shall not spill on haul routes. Any such spillage shall be removed immediately, and the area cleaned.

Stockpiling of construction materials or debris on City right-of-way shall be in accordance with the NPDES permit and shall be approved by the inspector. At the completion of work, the Contractor shall thoroughly clean all work areas.

3-12.2 Air Pollution and Surface Maintenance Control. The Contractor shall obtain a construction water meter from Golden State Water including required deposit and fees. The Contractor shall pay for the water used, at the current water rates. All arrangements for construction water shall be made by contractor with Golden State Water at the Contractor’s expense.

3-12.4. Storage of Equipment and Material.

3-12.4.1 General. All costs associated with the disposal of all excavated or demolition materials, including any gate fees, shall be paid by the Contractor. These costs shall be included in the bid price for the applicable bid items.

Prior to any excavated or demolition material being removed from the construction site, the Contractor shall notify the City as to the hauling route and destination for disposal. If the location for disposal is other than a county landfill then the Contractor shall provide the City with written permission and release of liability for the City from the owner of the property where the material will be deposited.

The City has an exclusive agreement with Waste Resources, Inc. and no other firm may provide bulk trash bins in the event the work requires this service.

3-12.4.2 Storage in Public Streets. Construction equipment shall not be stored at the GP-8
construction site, any public street or publicly owned facilities without approval of the City.

Contractor shall store equipment at a contractor’s rental yard.

All excavated material that is to be hauled to and disposed of at a County landfill site by the Contractor is subject to a County gate fee based on tonnage.

3-12.5.4 Protection and Restoration of Existing Improvements. Any facilities, structures, water lines, landscaping, surfaces, signs, pavement markings, painted curbs, house numbers, etc., which are damaged during construction shall be restored to the satisfaction of the City.

Damaged water lines shall be repaired immediately at no additional cost to the city.

Protect and preserve all existing pavements and facilities, both within and outside the construction limits, that are not part of the proposed improvements. If the contractor is permitted by the City to use a construction staging area outside the project l imits, the contractor shall be responsible for maintaining and restoring it to its original condition or better. The contractor shall repair or replace any damaged areas to the satisfaction of the City.

Any damage to existing concrete improvements shall be removed and replaced from joint to joint, or as directed by the City. Concrete patching will not be permitted.

3-12.5.5 Access to Private Property. The Contractor shall be aware that business and residential access must be maintained at all times. The Contractor shall schedule operations to minimize interference with access to private property.

The main access way to any business or home shall not be completely blocked for more than one four-hour period a day; blockage shall be limited to one twenty -four (24) hour period when concrete is poured.

Temporary access ways shall be provided from the street to the main access way of all businesses and homes by use of traffic rated steel plates or any other method approved by the city.

Payment for this item shall be included in the applicable contract work item.

3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.

3-13.3 Warranty. In addition to the guarantees as required in Section 1 -7.2 and 3 -13.3 of the Standard Specifications, the Faithful Performance Bond shall remain in full force and effect for a period of one-year after acceptance of the work by the Agency to insure that defects which may appear within said period, will be repaired, replaced, or corrected by the Contractor, at his own cost and expense, to the satisfaction of the City within thirty (30) days after written notice thereof by the Agency.

SECTION 4 – CONTROL OF MATERIAL

4-1 GENERAL.

4-1.1 Warranty of Title. No materials, supplies or equipment for the work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale contract or other agreement by which an interest therein or any part thereof is retained by the seller or supplier.

The Contractor warrants clear and good title to all materials, supplies and equipment installed and incorporated in the work, and agrees upon completion of all work to deliver the premises, together with all improvements and appurtenances constructed or pl aced thereon by him to the Agency GP-9
free from any claims, liens, encumbrances or charges, and further agrees that neither he nor any person, firm or corporation furnishing any material or labor for work covered by the Contract shall have any right to a lien upon the premises or any improvement or appurtenance thereon; provided, that this shall not preclude the Contractor from installing metering devices or other equipment of utility companies the title of which is commonly retained by the utility company. Nothing contained in this section shall defeat or impair the right of such persons furnishing materials or labor under any bond given by the Contractor for their protection, or any right under any law permitting such persons to look to funds due the Contractor, which are in the hands of the Agency.

The provisions of this section shall be inserted in all subcontractor’s and material contracts, and notice of its provisions shall be given to all persons furnishing materials for the work when no formal contract is entered into regarding such materials.SECTION 5 – LEGAL RELATIONS AND

RESPONSIBLITIES

5-3 LABOR.

5-3.3 Payroll Records. The Contractor will be required to submit weekly -certified payrolls for the project. The Contractor shall also submit payrolls for all subcontractors. These payrolls shall be submitted to the Engineer on a weekly basis. The Contractor shall also maintai n separate records for three years after the project is completed. In the event a legal request is made for a redacted copy of these payroll records, the Contractor shall provide same within three working days of receipt of this demand.

Submitting certified payrolls to other agencies (Union, Prime Contractor, Labor Compliance Program, and Department of Industrial Relations) does not fulfill the requirement to submit certified payroll records to the City.

5-4 INSURANCE. In lieu of Section 5- 4 of the Standard Specifications, refer to the City Contract Documents Section, CD-10, for detail requirements.

5-5 ANTITRUST CLAIMS. By entry into this Contract, Contractor hereby acknowledges the terms of Section 7103.5 of the Public Contract Code and hereby offers and agrees to assign to the Agency all rights, title and interest in all causes of action it may have outlined above.

5-7 SAFETY.

5-7.4 Hazardous Substances. As required by Public Contract Code Section 7104, if this Contract involves digging trenches or other excavations that extend deeper than four (4) feet below the surface, Contractor shall promptly, and prior to disturbance of any conditions, notify the Agency of: (1) any material discovered in excavation that Contractor believes to be a hazardous waste that is required to be removed to a Class I, Class II or Class III disposal site; (2) subsurface or latent physical conditions at the site differing from those indicated by the Agency; and (3) unknown physical conditions of an unusual nature at the site, significantly different from those ordinarily encountered in such contract work. Upon notification, the Agency shall promptly investigate the conditions to determine whether a change order is appropriate. In the event of a dispute, Contractor shall not be excused from any scheduled completion date and shall proceed with all work to be performed under the Contract, but shall retain all rights provided by the Contract and by law for making protests and resolving the dispute.

5-7.4.1 Edison Energized Conductors. Contractor hereby promises and agrees that in the performance of the work specified in this Contract, it will employ and utilize only qualified persons, as hereinafter defined, to work in proximity to Edison’s secondary, primary and transmission facilities. The term “qualified person” is defined in Title 8, California Administrative Code, Section 2700, as follows:

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“Qualified Person: A person who by reason of experience or instruction is familiar with the operation to be performed and the hazards involved.”

Contractor further promises and agrees that the provisions of this section shall be and are binding upon any subcontractor or subcontractors that may be retained by it, and that Contractor shall take such steps as are necessary to assure compliance by said subcontractor or subcontractors with the requirements of this section.

5-7.4.2 Emergency Provisions. Unusual conditions may arise on the work which will require that immediate and unusual provision be made to protect the public from danger or loss or damage to life and property, due directly or indirectly to the prosecution of the work, and it is part of the service required of the Contractor to make such provisions and to furnish such protection.

Whenever, in the opinion of the Agency, an emergency exists of which the Agency is aware and against which the Contractor has not taken sufficient precaution for the safety of the public or the protection of utilities or of adjacent structures or property which may be injured by the progress of construction; and whenever, in the opinion of the Agency, immediate action shall be considered necessary in order to protect public or private personnel or property interests, or prevent likely loss of human life or damage on account of the operations under the Contract, then in that event, the Agency may provide suitable protection to said interests by causing such work to be done and material to be furnished, as in the opinion of the Agency may seem reasonable and necessary, all at the expense of the Contractor.

SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK
6-1.1 Maintenance Schedule. The Contractor’s proposed construction schedule shall be submitted to the City within fourteen (14) calendar days after the date of the contract execution.

The time of completion as specified in Section 6-3, shall commence on the date of the “Notice to Proceed.”

The City will review the schedule and may require the Contractor to modify the schedule to conform to the requirements of the Contract Documents. If work falls behind the approved schedule, the Contractor shall be prohibited from starting additional work until the Contractor has exerted extra effort to meet the original schedule and has demonstrated that the ability to maintain the approved schedule in the future. Such stoppages of work shall in no way relieve the Contractor from the overall time of completion requirement, nor shall it be construed as the basis for payment of extra work because additional personnel and equipment were required on the job.

The Contractor shall include in his bid all costs to perform the work under this contract on a weekly basis. The Contractor shall begin and complete work each week prior to starting work in subsequent stages unless previous permission is obtained from the City. The contractor shall stage the work to allow parking on the next adjacent streets. Restricting parking on multiple adjoining streets shall require approval of the City.

6-1.2 Commencement of the Work. City may establish a Notice to Proceed (NTP) date no later than thirty (30) calendar days after the date of the contract execution. Prior to issuing the Notice to Proceed, the City will schedule a preconstruction meeting with the Contractor to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods and clarify inspection procedures.

No work shall begin until a “Notice to Proceed” has been issued, a preconstruction meeting has been conducted, and a schedule of the work has been approved by the City. The Contractor shall GP-11
submit a construction schedule to the City for approval a minimum of five (5) working days prior to commencing any work. Schedule may be bar chart of Critical Path Method, CPM, style.

The names, addresses and telephone numbers of the Contractor and subcontractors, or their representatives, shall be filed with the Public Works Superintendent and the County Sheriff’s Department or the City Police Department prior to beginning work.

The Contractor shall also notify the City of Gardena and the owners of all utilities and substructures within the Project area not less than 48 hours prior to starting construction. The following utility companies list of names and telephone numbers is intended for the convenience of the contractor and is not guaranteed to be complete or correct:

COMPANY CONTACT TELEPHONE NO.

Southern California Edison Manuel Vargas, Jr. 310.783.9389 Southern California Gas Melissa Fukunaga: Tech Services Planning: Attn - Lead Planner
213.231.7281

AT&T Marco A. Perez 626.491.5503
Raymond Dover 310.515.4257
Gardena Police Dispatch 310.3237911
L.A. County Fire Dept. 310.323.7911
Time Warner Communications Arturo Fernandez 310.750.9099 Crown Castle Hector Aguilera 951.454.5111
Waste Resources of Gardena Lorena Rodriguez 310.366.7600 Golden State Water Co. Justin Doronio 310.436.6950 x111 Joseph Salcido 310.660.0320 x101
L.A. County Flood Control Daryll Chenoweth 626.458.3129 L.A. Sanitation District Jon Ganz 562.908.4288
Metropolitan Water District Civil Eng. Substructures Section 213.217.7059 Chevron Pipeline Dave Zerler 310.669.4014
Underground Service Alert 800.422.4133

6-1.3 Working Day. The Contractor’s working hours shall be limited to the hours between 8:00 A.M. and 4:00 P.M., Monday through Friday except holidays. Deviation from normal working hours will not be allowed unless written permission has been duly obtained beforehand from the office of the Public Works. The Contractor shall provide adequate light for proper prosecution of the work, for the safety of the workmen and the public, and for proper inspection.

If the Contractor works beyond the allowed working hours without prior written approval from the City, the Contractor may be charged Five Hundred ($500) for each occurrence as required by the City. The amount will be deducted from a progress payment or bond.

Contractor hereby acknowledges and shall be required to comply with the provisions of California Labor Code Section 1810 et seq. According to those sections, eight (8) hours of labor shall constitute a legal day’s work. Contractor shall pay to the Agency a penalty of Twenty-Five Dollars ($25.00) for each worker employed in the execution of this Contract by Contractor, or by any Subcontractor, for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any calendar day or forty (40) hours in anyone (1) calendar week, except when payment for overtime is made at not less than one and one -half (1-1/2) times the GP-12
basic rate for that worker.

In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead and travel time. The service fees will be deducted from any amounts due to the Contractor.

6-1.4 Notice and Service Thereof. Any notice required or given by one party to the other under the contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatever unless served in the following manner:

Notice shall be given to the Agency by personal delivery thereof to the City of Gardena or by depositing the same in the United States mail enclosed in a sealed envelope, registered and with postage prepaid, addressed to:

Public Works Department
City of Gardena
1717 W. 162nd Street
Gardena, CA 90247-3778

Notice shall be given to the Contractor by personal delivery thereof to said Contractor or to his authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope addressed to said Contractor at the address established for the conduct of the work under this Contract, postage prepaid and registered.

Notice shall be given to the Surety, or any other person, by personal delivery to said Surety or other person, or by depositing the same in the United States Mail, enclosed in a sealed envelope addressed to such Surety or persons at the address of said Surety or persons last communicated to the party giving the notice, postage prepaid and registered.

Notification of Property Owners and Tenants - The Contractor shall notify each property owner and/or tenant in the project area in writing five (5) working days prior to the start of construction.

If pedestrian or vehicular access to private property is to be blocked, the Contractor shall again notify each property owner and/or tenant in writing five (5) working days prior to construction activities. The Contractor shall provide additional notices when a lapse time occurs during each phase/segment work.

The written notice shall be submitted to the City for approval prior to being delivered. 6-2 PROSECUTION OF THE WORK.
6-2.1 Contractor’s Responsibility for Work. Until the formal acceptance of the work by the Agency, the Contractor shall have the charge and care thereof and shall, subject to the insurance protection furnished in accordance with the Section 1-7.6 and 5-4 hereof, bear the risk of accident, loss or damage to any part thereof by action of the elements or from any other cause, whether arising from the execution or from the non- execution of the work. The Contractor shall rebuild, repair, restore and otherwise correct damages to any portion of the work occasioned by any of the above causes before its acceptance.

In case of suspension of work from any cause whatsoever, the Contractor shall be responsible for all materials and the proper temporary storage thereof.

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6-3 TIME OF COMPLETION.

6-3.1 General. The contract time shall begin per the City’s written notification. The Contract is for a period of four years (48 months) of tree trimming maintenance services to trim the trees in the designated areas. An annual inflation factor rate of up to 5% based upon the United States Department of Labor, Bureau of Labor Statistics, Consumer Price Index (CPI) may be applied ONLY to the Optional Services if pre-approved by the Director or Public Works.

Work must be completed within the working days specified for the project. In addition, the Contractor shall notify the City 24 hours in advance of the actual commencement of work.

No work shall be undertaken during the City’s holiday closures. It is the Contractor’s responsibility to determine the City’s closure dates.

6-9 LIQUIDATED DAMAGES. An invoice will be submitted at the end of each month for completed work in that month. Incomplete work, work not performed, areas not completed within the applicable time frame or areas not in compliance with the standards and requirements set forth in these Special provisions will be deducted from the monthly invoice and may be subject to liquidated damages. The City will inspect on an as needed basis. Items not completed will be documented on a Deficiency/Action document that is r equired to be corrected on or before the next scheduled service day. Items that appear repetitively on the Deficiency/Action form may be subject to liquidated damages. The Contractor will have ten (10) calendar days to complete all items on the Deficiency/Action form. All items not completed within ten (10) days will be subjected to liquidated damages in which the Contractor shall pay to the City or to be withheld from the Contractor’s progress payments, the daily sum of one thousand dollars ($1000).

The intent of this section is to emphasize to the Contractor the importance of prosecuting the work in an orderly preplanned continuous sequence to minimize inconvenience to residents, businesses, vehicular and pedestrian traffic, and to the public as a result of construction operations.

SECTION 7 – MEASUREMENT AND PAYMENT
7-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK.
7-1.2 Method of Measure. The quantities shown on the Bid Schedule are approximate only. The Contractor will be paid for the actual quantities of work based on approved field measurements as provided for in these Specifications. The City reserves the right to increase or decrease the amount of any item or portion of work to be performed or materials furnished, or to delete any item, in accordance with the Specifications. Additional bid item work shall be completed within the total working days in these specifications. Additional working days maybe allowed with the approval of the City.

7-3 PAYMENT.

7-3.2 Partial and Final Payment. The closure date for periodic progress payments will be the twenty-fifth day of each month. Authorization to pay is commonly received on the tenth day of the following month. However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents.

In addition to the provisions outlined in Section 5- 3.3 Payroll Records , the City will withhold progress payments or final payment for failure to submit weekly-certified payrolls.

7-3.3 Delivered Materials. The City will NOT honor or make any progress payments for materials ordered and delivered to the job site by the Contractor unless prior approval is obtained from the City.

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7-4 PAYMENT FOR EXTRA WORK.

7-4.3 EXTRA WORK. Extra Work is defined as any additional services not identified in the bid schedule, optional services, or specifications. When work is performed on a "time and materials" basis, the following percentages shall be added to the Contractor's cost and shall constitute the markup for all overhead and profits:
1) Labor ...................................................................... 20 2) Materials .................................................................. 15 3) Equipment Rental ..................................................... 15 4) Other Items and Expenditures .................................. 15

To the sum of the costs and markups provided for in this section, 1 percent shall be added as compensation for bonding.

When all or any part of the extra work is performed by a Subcontractor, the markup established above shall be applied to the Subcontractor's actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

END OF GENERAL PROVISIONS
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TECHNICAL PROVISIONS

CITYWIDE TREE TRIMMING MAINTENANCE SERVICES

PREFACE: All work and materials shall conform to the "Standard Specification for Public Works Construction", 2024 edition, except as modified by the contract and these Technical Provisions.

Incidental Work - All work and materials required by the plans and specifications, and not specifically listed in the bid schedule items of work, shall be considered incidental and no additional payment shall be made therefore. Incidental items shall include, but are not limited to, mobilization, implementation of the applicable SWPPP or Best Management Practices for the protection of storm drain structures, adjusting utility access covers to grade, saw cutting, excavation and disposal of materials, survey, traffic control and coordination of utilities.

PART 3 – CONSTRUCTION METHODS

SECTION 300 – EARTHWORK

300-1 CLEARING AND GRUBBING.

300-1.2 Root Pruning and Tree Trimming. Tree trimming and root pruning shall be performed as specified in the Special Provisions.

300-1.2.1 General. All trees in the City’s right -of-ways, city facilities and public open space are included in this contract. Location of the trees may be curbside, within a public park, in public open space or a city facility. Some trees may have limited access for equipment and clean up. All trimming performed in right-of-ways, in City parks, or open space shall be invoiced at unit prices per the bid schedule. For non-exclusive or emergency/call out shall be invoiced at the unit prices per the Optional Services’ bid schedule with prior written approval by the City. Optional Services are reserved for any additional work not covered in the base scope of work/bid schedule.

300-1.2.2 Protection of Work. The contractor shall continuously maintain adequate protection of all work from damage, and the City will not be held responsible for the care or protection of any material, equipment, or work, unless expressly provided for in the contract documents.

300-1.2.3 Safety Standards. Tree maintenance shall only be performed by qualified tree workers, who through related training, or on the job experience, or both, are familiar with the practices and hazards of arboriculture, and the equipment used in such operations. Safety standards will be followed according to guidelines listed in the American Standards Institute publication Z133.1 and as determined by the City. Operations shall comply with applicable Occupational Safety and Health Administration (OSHA) standards as well as state and local regulations. Prior to the beginning of contracted operations, the Contractor will furnish the City a current list indicating the equipment to be used for the project. All equipment shall be in a safe and working condition. Contractor shall have current OSHA Aerial Tower inspection certificates provided for all aerial equipment to be used on the job. All Certificates must be submitted with the bid. Current SB 198 Safety and Procedure manuals must be present at all times in contractor’s vehicles during the course of the contract.

Copies of manuals shall be presented to the City at the pre-job meeting.

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300-1.2.4 Pruning Standards. Pruning standards will generally conform to the most recent editions of Tree Pruning Guidelines (International Society Of Arboriculture, 1995) and the guidelines listed in the American National Standard Institute publication ANSI -A300 (Part 1) 2008, the National Arborist Association. The purpose of the specifications is to preserve tree health and structure.

Pruning tools use in making pruning cuts shall be kept adequately sharpened to result in final cuts with a smooth surface and firmly attached remaining adjacent bark. A thinning cut should be the preferred type of cut to make. Heading cuts should rarely be used on mature trees. Tree branches should be removed in such a manner so as not to cause damage to other parts of the tree or to other plants or property. When necessary, ropes or other equipment should be used to lower large branches or portions of branches to the ground. All pruning of trees shall include hazard reduction; maintenance pruning is required and is included in the ‘Full Trim’ unit price. ‘Full Trims’ shall include all crown cleaning, crown thinning, crown raising, crown reduction traffic/vista pruning, and crown restoration that may be necessary for the individual safety and health conditions of each tree

A mixed forest of old and young trees exists in the City of Gardena. Pruning standards must endeavor to balance health, function, preservation and beauty with the structural integrity necessary for safety. Trees not conforming to the guidelines due to unique characteristics, location, function, age, condition, and objective of the pruning must be considered prior to significant modifications.

Modifications for street clearance, driveways and building shall be discussed and approved by the City.

300-1.2.5 Staging Area. It shall be the Contractor’s responsibility to locate any storage sites for equipment needed and such sites either located on public or private property must be approved in advance by the City. When storage sites are to be located upon private property, the contractor shall be required to submit to the City, written approval from the record owner authorizing the use of the property by the contractor.

300-1.2.6 Work Schedule. A schedule will be implemented through monthly work orders from the Superintendent. Work orders shall consist of Unit price trimming and removals as determined by the City. This schedule will be modified, as necessary during the course of the contract, based on the City’s trimming needs.

300-1.2.7 Site Cleanup. Cleanup of any debris resulting from any tree pruning or removal operations shall be promptly and properly accomplished. The work area shall be kept safe at all times until all operations are completed. Under no circumstances shall the accumulation of debris be allowed in such a manner as to result in a hazard to the public. All debris from tree operations shall be cleaned up each day before the work crew leaves the site unless permission is given by City Representative to do otherwise. All lawn areas, parkways, street and sidewalk shall be raked and/or blown clean, and all branches or other debris shall be removed from the site. All areas are to be left in a condition equal to or better than that which existed prior to the commencement of tree pruning or tree removal operations.

Debris, trimmings, branches and wood shall be removed from the worksite by the Contractor and disposed of and shall follow as closely as possible to the trimming or removal operation. At all times prior to vacating the work site, the contractor shall clean up and remove trimmings and debris. All areas shall be left clean and free of debris at the close of each day’s operation. Work shall not start before 7 am or continue past 6 pm.

Under no circumstances will any debris be permitted to enter the storm drain system.

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300-1.2.8 Disposal of Green Waste. The Contractor shall comply with Assembly Bill AB 939. The Contractor shall employ a chipper to grind as much of the tree trimming debris which has been generated from the tree trimming/removal operations as possible. Tree trimming debris shall not be disposed of as refuse. All tree trimming debris shall be recycled at a green waste facility or spread as mulch. A report that quantifies the amount of green waste diverted shall be submitted each month to the City. The monthly Green Waste Recycling report is included in the proposal amount. Wood chips can only be dumped and spread on public land within the city limits on request from the city.

All chips requested to be recycled on public land are required to be spread the same day and cannot exceed 5-inches in depth. Form of reporting and/or reporting forms must be approved by the Public Works Director or his representative prior to commencement of the contract.

300-1.2.9 Climbing Techniques. Climbing and pruning practices should not result in injury to the trees. Injury from the pruning cut shall be minimized by use of the proper method, location and angle of the pruning cut.

Climbing spurs shall not be used for tree trimming, but may be used during aerial rescue or when removing the same tree. Rope burns to thin barked tree shall be avoided by use of a block or leather sleeve between the crotch.

300-1.2.10 Certified Arborist/Certified Tree Worker. The Contractor shall ensure that a certified arborist, as accredited by the International Society of Arboriculture oversees the tree work according to these specifications.

The Contractor shall ensure that any tree crew will have at least one certified tree worker, as accredited by the International Society of Arboriculture to perform the tree trimming work to the contract standards.

300-1.2.11 Competing Plant Material. Competing plant material or plant material clinging or attached to the tree trunk or branches in the canopy such as ivy, volunteer trees or woody shrubs shall be removed to provide an 18-inch clear area around the trunk and buttress. The Contractor is responsible for minimizing harm to the trunk and branches during this operation. All competing plant material shall be removed unless directed otherwise by the City representative.

300-1.2.12 Emergency Work. Emergency tree trimming or other optional service removal operations will be determined by the City as the hazardous conditions are identified. All emergency work will require initial response within one hour of notification. Notification to an emergency phone will be considered proper notification. The Contractor shall have the capability to receive and respond immediately to a call of an emergency nature during normal working hours and during hours outside of normal working hours. Calls of an emergency nature received by the City shall be referred to the Contractor for immediate disposition. The Contractor shall have the duty to respond to the emergency jobsite within two (2) hours from time of the initial response.

The Contractor is required to provide 24-hour emergency phone numbers and names of a minimum of two (2) contact individuals at the Pre-job meeting. Should the phone number or contact person change during the course of the contract, those updates must be provided to the City. The Contractor’s name and telephone number will also be listed with the Police Department.

Upon arriving at any emergency situation, it shall be the responsibility of the Contractor to eliminate all unsafe conditions that would adversely affect the health, safety or welfare of the public. The Contractor shall be required to provide all traffic control required during the emergency operation.

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Should the work involve any high voltage lines, the Contractor shall be required to notify the responsible utility company.

Emergency work shall be invoiced at the contract unit price as defined in the optional services and each unit prices shall include equipment, labor, tools and materials to complete the work and clear and/or secure the site from danger to the public. During rain events, on streets where high traffic is an issue, or during a time when further work will be disruptive to an event or the community, only that which is necessary to provide safety for the public and emergency workers is required and authorized. Work to complete an emergency tree issue after the first response will be billed at the established unit price for trimming or removals. All work that is necessary to complete for the tree trimming or removal following the initial emergency response is required to be completed within 5 working days of the emergency notification.

Failure to respond within two (2) hours of attempt to contact may result in a $500 penalty per incident and may be grounds for termination. Failure to respond to an emergency at any level will subject the Contractor to any primary or secondary costs arising from said emergencies.

300-1.2.13 Full Trim Specifications. Full trim includes all hazard reduction and maintenance pruning as is necessary to establish safety, improve health and structure of the tree as required by the contract pruning standards and as directed by the City Forester. All pruning types listed below are included in the bid price.

Crown Cleaning

• Removal of all diseased, broken, crowded, crossing, weakly attached, low vigor branches and water sprouts and dead wood to a minimum size of 1.5 inches in diameter throughout the tree’s crown.
• Provide uniform distribution of branches and foliage throughout the crown. A general rule is to maintain 50 % of the foliage on branches arising from the lower two-thirds of the tree. • Remove stubs, cutting outside the collar or wound wood tissue that has formed around the branch.
• Reduce end weight on heavy, horizontal branches by removing small diameter branches near the ends of the scaffolds or to an appropriate vertical branch (one-third the diameter of the branch being removed) to provide clearance over streets, roofs, sidewalks, parking lots, structures and pedestrian areas.
• Young trees are pruned to enhance the development of strong structure that is consistent with the normal character of the species.
• Excurrent trees are pruned to maintain a strong central leader with good spacing of radial scaffold branches.
• Decurrent trees are pruned to develop sturdy, tapered trunks with well -spaced lateral scaffold branches proportional in size.
• Competing leaders are reduced or removed.
• “Lion-tailing” or removing all interior lateral branches is not permitted.

Crown Thinning

• Selective removal of branches to reduce weight on heavy branches while retaining the tree’s natural shape. Normal thinning should not exceed 25% of the density unless necessary for safety.

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Crown Raising

• Removal of low branches to provide clearance for buildings, vehicles, pedestrians and signage, as necessary or as directed by the City. Raising canopies is intended to provide 14 feet clearance over the street, 8 feet over pedestrian areas and is intended to balance the tree’s canopy uniformly. The purpose of these specifications are for safety, but are intended to preserve the beauty, structural integrity, and functional value of the trees recognizing that trees are individuals with different form and structure that may not always fit the guidelines.

Crown Reduction

• Thinning cuts to reduce the size of the crown when a tree is too large for the location and can include removal of large limbs or leaders to an appropriate lateral one-third the diameter of the branch being removed and is commonly referred to as drop- crotch pruning, as necessary or as directed by the City.

Crown Restoration
• Pruning of damaged or unbalanced trees to select and reduce the number of water sprouts for the purpose of improving the safety and appearance of the tree, as necessary or as directed by the City.

300-1.2.14 Canopy Raising Specifications. Canopy raising includes all safety trimming necessary on branches within 14 feet above grade. The purpose of these specifications is for safety, but are intended to preserve the beauty, structural integrity, and functional value of the trees recognizing that trees are individuals with different form and structure that may not always fit the guidelines.

300-1.2.15 Palm Trimming Specifications. Palm trimming includes all trimming necessary to provide pedestrian and vehicle safety. Palms will be trimmed in accordance with the general specifications, but must consider the type of palm to determine the number of fronds to remove beyond those that are dead or discolored. To keep palms healthy, only dead, or yellowing fronds are removed. Safety, appearance, and symmetry of the palm may require increased amounts of trimming as the City may direct. As with all trees that are not being removed, climbing gaffs or spurs are not allowed (Phoenix canariensis palm requires separate specifications with additional requirements).

• Remove all dead fronds, the entire length of the trunk including removal of the petiole and sheath. Trim as close to the trunk as possible without damage to the live trunk tissue. • Remove all seed stalks and fruit as close to the base or point of origin as possible. • Remove fronds that are deteriorating and yellow only within the established trimming zone. • Yellow or deteriorating fronds within the remaining canopy are not to be removed unless directed to be remove by the City.
• Angle of the remaining fronds shall be no less than 45 degrees, preferably more, unless directed by the City.
• Palm peeling is included and shall be performed without damage to the living trunk tissue. • Palm fronds that are not peeled or skinned normally shall be cut with a clean and blunt cut as close to the trunk as possible without cutting the attached circular fibers. The finished cut can be flat, or arrow shaped but not diagonal.
• Petioles/sheaths on palms that normally are retained and trimmed to shape are required to be retained and shaped in a consistent manner or as directed by the City.

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• Palms, in some cases, will be trimmed to match an existing trimming style that retains a portion of the petiole and sheath.
• All weeds or unwanted plants growing on the trunk of a palm shall be removed. • Palm seedlings within a 3-feet radius at the time of trimming shall be removed unless directed to protect
• Palms that have damage, spike marks, decay and/or deterioration shall be reported to the City immediately.

300-1.2.16 Tree Removals. All tree removals shall be performed in a manner that protects persons, property, utility wires and plant material in the landscapes below. Damage that is avoidable shall be the contractor’s responsibility to repair to the satisfaction of the City.

• The tree removal shall not damage the surrounding area including other trees, landscapes, property, animals, pets, birds, persons, structures, irrigations systems, lighting or utility wires.
• All trees except those trees in parkland or an area where the tree can be felled without damage to surrounding area with approval from the city, shall be removed in pieces by lowering limbs and trunk sections with ropes
• Trees shall not be notch cut and felled. Any exception including those in Parklands shall be approved by the City.
• Extreme care must be taken to prevent unsafe working conditions and/or hazardous conditions.
• All required traffic control including flag men with proper signs and communication devices shall be employed and at no time shall a tree block the street. • Stump removal is included in the unit price

300-1.2.17 Canary Island Palm Removals. All Canary Island palm tree removals shall be performed in a manner that protects persons, property, utility wires and plant material in the landscapes below. Damage that is avoidable shall be the contractor’s responsibility to repair to the satisfaction of the City.

• The tree removal shall not damage the surrounding area including other trees, landscapes, property, animals, pets, birds, persons, structures, irrigations systems, lighting or utility wires.
• Removals shall not be performed on wet or excessively windy days. • All trees except those trees in parkland or an area where the tree can be felled without damage to surrounding area with approval from the city, shall be removed in pieces by lowering limbs and trunk sections with ropes
• Trees shall not be notch cut and felled. Any exception including those in Parklands shall be approved by the City.
• Extreme care must be taken to prevent unsafe working conditions and/or hazardous conditions.
• All required traffic control including flag men with proper signs and communication devices shall be employed and at no time shall a tree block the street. • Palms identified for removal due to disease shall protect the surrounding area from spread of saw dust with the use of plastic sheeting. All debris from the removal shall be removed from the site and delivered to a landfill. No grindings or mulch from the removal can be used in a re-cycle program or dumped for mulch within the City boundaries. • Stump removal is included in the unit price.

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300-1.2.18 Brush Removal and Chipping. All chipping and grinding shall be conducted in a safe manner to minimize debris flying out of the truck or disruption to the community. At no time shall the exhaust be directed at the plant material. Any damage from heated exhaust damaging plants is the contractor’s responsibility to repair to the satisfaction of the City.

300-1.2.19 Stump Grinding. Stump removal when a tree is being removed is included.

Stumps that exist and are not part of a present removal shall be invoiced per optional services’ item.

• Tree stumps shall be ground completely to 18-inches below soil surface unless utilities or the site conditions prevent this depth.
• All surface roots within an 8 feet square circumference of the stump shall be removed by grinding unless the site conditions prevent this or excessive damage that is unacceptable will occur.
• All excavations as a result of this process shall be backfilled with native soil or its equivalent to establish a level grade with the surrounding soil, compacted and fine graded. • Tree stumps in an open space area shall be filled native soil and the grindings spread on site unless a safety issue prohibits this.
• All grinding of stumps resulting from tree removals shall be completed within 48- hours.

Unless stump grinding follows immediately, the stump will be left in a safe condition with appropriate cones, barricades and caution tape.
• It is the contractor’s responsibility to contact Dig Alert to confirm the location of any utilities in the immediate area around the tree.
• The contractor is responsible to repair any damage resulting from the stump grinding unless prior written approval is received to damage the surrounding area due to the process of grinding.

300-1.2.20 Personnel. The City reserves the right to require a change in personnel if a conflict or inability to perform to the City’s standards occurs. Additionally, no change in personnel assigned to the City is allowed without prior approval from the City.

SECTION 402 – UTILITIES

402-2 PROTECTION. The Contractor shall provide coordination with all utility companies involved and shall provide protection from damage to their facilities. The Contractor shall be responsible for repair or replacement to said facilities made necessary by its failure to provide required protection.

The Contractor shall be solely responsible to check all utility record maps, books, and/or other data in the possession of the CITY, other agencies, and/or all utility companies, and no allowance shall be made for any failure to have done so.

The Contractor shall utilize the services of “Underground Service Alert-Southern California” for utility locating in all public right-of-ways by calling 811 or 1-800-227-2600 at least 48 hours prior to any excavation.

Underground lines that are potentially hazardous such as oil company lines, natural gas mains, and electrical conduits will be carefully located by the owner as provided in the Standard Specifications. The Contractor shall take special precautions in determining the precise location and depth of these structures and coordinate work with the utility to ensure that they will not be TP-8
damaged by its operations.

PART 6 - TEMPORARY TRAFFIC CONTROL

SECTION 600 - ACCESS

600-1 GENERAL.

600-1.1 Public Convenience/Notification and Safety Access. It is the responsibility of the Contractor to confirm the need for notification including “temporary no-parking” before any work is performed with the City. When notification is required, the Contractor shall notify in writing residents of property adjoining the location of the work at least forty-eight hours before the start of work in that Parkland area or on the adjacent street. The Contractor is responsible for posting “temporary no- parking” signs at least forty - eight (48) hours before using the parking lane for tree trimming purposes. In the case of work requiring the removal of tree(s) which may interfere with the use by the residents or businesses of their driveways, suitable provisions shall be made by the Contractor at such time as the exigencies of work may demand a temporary blocking of said driveways. Efforts shall be made by the Contractor to minimize the duration of said blocking and to notify the residents of this need well in advance. Further, the Contractor shall provide access to each residential or commercial establishment each evening.

The contractor shall submit its work schedule and traffic control plans to the City for approval. No closure of any street shall be allowed unless prior permission is obtained from the City. This schedule shall allow residents on the street where tree work is taking place, ample “on street” parking within an 800-foot distance from their homes.

Traffic control shall conform in accordance to the latest editions of the Work Area Traffic Control Handbook, the Caltrans’ Manual of Traffic Control in Construction and Maintenance Zones, and the standards contained in the “Manual of Uniform Traffic Control Devises (MUTCD)” and the stipulations set forth in this article.

Contractors shall maintain one lane of traffic in each direction at all times during construction, especially on heavily traveled arterials and collector streets, and even on cul-de-sac streets, unless otherwise approved by the City. If necessary, and with prior City approval, a combination of flagmen and traffic control devices should be used to allow two- way traffic with only one lane available. No streets or alleys shall be entirely closed without prior City approval.

Portions of this project may be on streets that are heavily used. Any work that affects the flow of traffic or is a distraction to the safe flow of traffic is required to have a Traffic Control Plan approved prior to performing this type of work. Full compensation for the development of a traffic control plan acceptable to the City and the installation of traffic control devices for the duration of the project shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be allowed.

The contractor shall submit traffic control plans and project schedules to City staff. Any changes to the traffic control plans and schedules must be submitted to staff 72 hours prior to the scheduled day the activity is to occur. Traffic control shall adhere to W.A.T.C.H. manual guidelines. The contractor shall notify motorists of impending detours at least forty -eight hours prior to their occurrence, through the use of traffic control devices and postings.

Contractor shall provide and maintain all signs, barricades, flashers, delineators and other necessary facilities for the protection of the motoring public within the limits of the construction area.

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The Contractor shall also post proper signs to notify the public regarding detours and conditions of the roadway, all in accordance with the provisions of the Vehicle Code and the current State of California Department of Transportation “Manual of Warning Signs, Lights, and Devices for Use in Performance of Work upon Highways.”

Proper delineation of the travel way. If the traffic cones or portable delineators are damaged, or are not in an upright position, from any cause, said cones or portable delineators shall immediately be replaced or restored to their original location, in an upright position, by the Contractor.

Contractor shall furnish such flagmen as necessary to give adequate warning to traffic or to the public of any dangerous conditions to be encountered. Flagmen, while on duty, are assigned to give warning to the public that the highway is under construction and of any dangerous conditions to be encountered as a result thereof, shall perform their duties and shall be provided with the necessary equipment in accordance with the current “Instructions to Flagmen” of the Department of Transportation. The equipment shall be furnished and kept clean and in good repair by the Contractor, at his expense.

Should the Contractor appear to be neglectful or negligent in furnishing warning and protective measures as provided above, the City may direct attention to the existence of a hazard, and the necessary warning and protective measures shall be furnished and installed by the Contractor, at his expense. Should the City point out the inadequacy of warning and protective measures, such action on the part of the City shall not relieve the Contractor from responsibility for public safety or abrogate his obligation to furnish and pay for these devices.

The Contractor shall conduct his operations so as to provide reasonable access to the adjacent properties and have no greater length or quantity of work under construction than he can properly prosecute with a minimum of inconvenience to the public and other contractors engaged on adjacent or related work.

When entering or leaving roadways carrying public traffic, the Contractor’s equipment, whether empty or loaded, shall in all cases yield to public traffic. Spillage resulting from hauling operations along or across any public traveled way shall be removed immediately by the Contractor at his expense.

600-1.2 Street Closures, Detours, and Barricades. The Contractor shall not close any street within the City of Gardena without first obtaining the approval of the City. Barricading, traffic control and detour diagrams in connection with street closures shall be submitted by the contractor as required by the City.

The Contractor shall provide temporary “No Parking” and all other signs which are necessary for the safe and orderly conduct of vehicular traffic as directed by the City and as specified herein.

Contractor shall also provide an approval barricaded area in the parking lane for pedestrian traffic during such time as the parkway is unfit to be used for pedestrian traffic.

At such times as driveways are inaccessible due to the Contractor’s work, they shall be blocked by two (2) Class II barricades or one (1) Class II barricade and two (2) delineators. Driveways that are ramped or planked for temporary access shall be provided with a barricade or delineator at each side. The Contractor shall give 24- hour notice, with City approval, to affected property owners prior to blocking any driveway.

The Contractor shall provide access for refuse collection on the regularly scheduled days. He shall also facilitate or assist in the collection where such work is hampered by his operations.

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The Contractor shall provide and maintain Type II barricades along excavation edges parallel to the flow of traffic at a maximum spacing of twenty -five feet. Type II barricades mounted with flashers shall be installed around work areas in parkways. Type II barricades shall have alternating reflective orange and reflective white stripes at an angle of 45 degrees. The strip width shall be in accordance with Table 5- 1 “Barricade Characteristics” “Manual of Traffic Controls for Construction and Maintenance Work Zones”.

When one-way access from a side street or alley is permitted, barricades and cones shall be provided at five -foot intervals for a distance of fifty feet on either side of the centerline of the intersecting street, or alley.

Should the Contractor fail to furnish a sufficient number of traffic and/or pedestrian safety devices, the Agency will place such necessary items and the Contractor shall be liable to the Agency for providing such devices in accordance with the following provisions:

1. For placing of barricades: $5.00 per barricade for the first day or any part thereof and $2.00 per barricade, per day, for each day thereafter or any part thereof. For flashers: $2.50 per flasher for the first day or any part thereof and $1.00 per flasher, per day, for each day thereafter or any part thereof.

For traffic cones:
$1.00 per cone for each day or any part thereof.

2. In the event that the services of the Agency are required between the hours of 5:00 P.M. and 8:00 A.M., during the normal week or at any time on Saturday, Sunday or an Agency holiday, there shall be an additional charge to the above set forth minimums of $188.00 for each service trip required.

Contractor shall relocate, preserve and maintain the visibility of all existing signs within the project limits which affect the flow of traffic, as directed by the City. Any signs which are damaged or found to be missing during the course of construction shall be replaced by the Contractor at his expense as directed by the City. All other signs that interfere with the course of work and are not necessary for the safe flow of traffic will be removed and replaced by the Agency. Traffic control signs include Stop Signs, Speed Limit, Parking Restrictions and other regulatory signs.

TP-11
PART 8 – Landscape and Irrigation

SECTION 801 - Installation

801-6.1 Maintenance and Plant Establishment General. The entire project shall be satisfactorily maintained, commencing from the time that all items of work have been completed as specified in the foregoing articles of these Special Provisions and to the satisfaction of the Engineer, and continuing through the plant establishment period and the landscape maintenance period until final acceptance of the project. Project maintenance work shall consist of: Description of Work Items: Applying irrigation water Sweeping pavement Removing weeds Removing litter and debris Caring for plants Preventing and repairing damage Project maintenance work shall consist of applying water (except initial watering of plants), weeding, caring for plants, edging, sweeping walks, litter pickup, and performing all general project maintenance.

801-6.2 Plant Establishment Period. The plant establishment period shall be part of the maintenance period. Maintenance period shall be one year and shall commence after work has been completed. Contractor is required to provide one (1) year warranty for the newly planted tree. The date of warranty begins once the tree is planted.

Watering during and after the warranty period is up to the Contractor’s discretion.

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 17C.

Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: June 23,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Authorize the City Manager to execute a Funding Agreement Amendment with the Los Angeles County Metropolitan Transit Authority (LACMTA) in the amount of $1,228,000 and approve a Contract Change Order to the Professional Services Agreement with Iteris, Inc, in the Amount of $28,480 for the Vermont Ave Traffic Signal Improvements, JN 930
COUNCIL ACTION REQUIRED:

Staff Recommendation:
-Authorize the City Manager to execute a Funding Agreement (FA) Amendment -Approve a Contract Change Order (CCO) for Professional Services with Iteris RECOMMENDATION AND STAFF SUMMARY:

In February 2018, LACMTA approved $1,500,000 for the City of Gardena’s Vermont Avenue at Redondo Beach Boulevard and at Rosecrans Avenue Project, JN 930. In June 2023, Amendment #2 was approved by LACMTA which increased the project budget by $728,000 to address post pandemic price escalation. Subsequently, in January 2025, the City requested and was granted an additional $500,000 to ensure the successful completion of the project. Together, these actions provided an additional $1,228,000 in project funding. The attached Funding Agreement Amendment #3 approves the additional funding, resulting in a total approved project budget of $2,728,000.

On August 28, 2018 the City Council approved a Professional Services Agreement with Iteris, Inc. to prepare project plans, specifications and a cost estimate for the project. Iteris’ original proposal did not include coordinating with and securing a City of Los Angeles B-permit from the Bureau of Engineering (BOE) for work within the City of Los Angeles jurisdiction. While the plans and permit application has been submitted and subsequent comments received from BOE, in order to comply with BOA requirements to secure a B-permit for the project, additional revisions to the project plans are required.

Staff has reviewed the B-permit requirements and requested Iteris to submit a contract change order proposal to address the City of Los Angeles’ comments and to secure a permit with minimal additional delay to the project.

Iteris has submitted a contract change order proposal in the amount of $28,480 to cover the costs associated with revising the plans and securing a B-permit. The attached contract change order to Iteris’ original contract is appropriate and warranted.

Staff recommends that the City Council authorize the City Manager to execute a Funding Agreement Amendment with the LACMTA in the amount of $1,228,000 and approve a Contract Change Order to the Professional Services Agreement with Iteris in the amount of $28,480 for the Vermont Avenue at Redondo Beach and at Rosecrans Avenue Project JN 930.

FISCAL IMPACT/COST:

Project Budget Amount: $2,728,000 (Measure R Highways), of which $2,412,774 remains and is budgeted for Fiscal Year 2026-2027
Financial Impact: No impact to the General Fund

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
Amendment No. 3 to Measure R Funding Agreement
Iteris Proposal_Traffic Signal Upgrades for Vermont Ave Improvement Project Project Location Map.pdf
FTIP #: LA0G1415
Subregion ID: South Bay

Project#: MR312.02
Amendment No. 3
FA# 920000000MR31202

Rev: 10.26.2022 1 Measure R Funding Agreement Amendment Highways – General

AMENDMENT No.3 TO MEASURE R FUNDING AGREEMENT

BETWEEN CITY OF GARDENA AND THE LOS ANGELES COUNTY

METROPOLITAN TRANSPORTATION AUTHORITY

This Amendment No. 3 to the Funding Agreement (this “Amendment”), is dated March 4, 2026, for reference purposes only, by and between the City of Gardena ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").

RECITALS:

Grantee and LACMTA entered into that certain Funding Agreement No. 920000000MR31202 dated February 20, 2018, which was amended on October 15, 2019 and July 15, 2022 (as amended, the "Existing FA"), which Existing FA provides for the Vermont Avenue at Redondo Beach Boulevard and at Rosecrans Avenue Project (the “Project”); and

B. WHEREAS, the Grantee desires to increase the Project’s budget of Measure R by $728,000 from $1,500,000 to $2,228,000. This amount is within the Board authorized budget increase for the Project. The total new Project budget is $2,228,000 which was approved by the LACMTA Board on June 22, 2023; and

WHEREAS, the Grantee desires to increase the Project’s budget of Measure R by $500,000 from $2,228,000 to $2,728,000. This amount is within the Board authorized budget increase for the Project. The total new Project budget is $2,728,000 which was approved by the LACMTA Board on January 23, 2025; and

D. WHEREAS, the LACMTA Board on Ja nuary 26, 2023 delegated administrative authority to staff to extend funding lapse dates to meet PAED, PS&E, ROW and Construction time frames; and

E. WHEREAS, the Grantee and LACMTA desi re to extend the lapsing date of FY 2017- 18 funds and FY 2023-24 funds to June 30, 2027; and

F. WHEREAS, the Funds are currently prog rammed for the Project as follows: $40,000 in Measure R Funds in FY 2016-17, $1,460,000 in Measure R Funds in FY 2017-18, $728,000 in Measure R Funds in FY 2023-24 and $500,000 in Measure R Funds in FY 2025-26. The total designated amount for the Project is $2,728,000; and

G. Grantee and LACMTA desire to amend the Existing FA as provided herein.

AGREEMENT:

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:

1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure R funds are available, FTIP #: LA0G1415
Subregion ID: South Bay

Project#: MR312.02
Amendment No. 3
FA# 920000000MR31202

Rev: 10.26.2022 2 Measure R Funding Agreement Amendment Highways – General

LACMTA shall make to GRANTEE a grant of the Measure R funds in the amount of $2,728,000 (the “Funds”) for the Project. LACMTA Board of Directors actions on June 23, 2016, June 22, 2023, and January 23, 2025 granted the Measure R Funds for the Project. The Funds are currently programmed in Fiscal Years: $40,000 in FY 2016-17; $1,460,000 in FY 2017-18; $728,000 in FY2023-24; and $500,000 in FY 2025-26.”

2. Part I, Paragraph 11 of the Existing FA is he reby amended by deleting it in its entirety and replacing it with the following:

“Los Angeles County Metropolitan Transportation Authority One Gateway Plaza
Metro HQ
Los Angeles, CA 90012
Attention: Minji Kwon, 99-18-2
(213) 922-4164
[email protected]”

3. Part II, Paragraph 6.1 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:

“6.1 GRANTEE shall submit the draft of Quarterly Progress/Expenditure Report (Attachment D-2) within sixty (60) days after the close of each quarter on the last day of the months November, February, May and August to the LACMTA Project Manager for review and pre-approval of the applicable report. LACMTA Project Manager shall review and respond in writing to the draft Quarterly Progress/Expenditure Reports within thirty (30) calendar days from receipt. Grantee shall submit the LACMTA pre-approved Quarterly Progress/Expenditure Report no later than five (5) days after receipt of LACMTA’s written approval. Should GRANTEE fail to submit either the draft or pre-approved reports within five (5) days of the due date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE until the completed required reports are received, reviewed, and approved. The Quarterly Progress/Expenditure Reports shall include all appropriate documentation (such as contractor invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not impact the final milestone date. All supporting documents must include a clear justification and explanation of their relevance to the Project. If no activity has occurred during a particular quarter, GRANTEE will still be required to submit the Quarterly Progress/Expenditure Reports indicating no dollars were expended that quarter. If a request for reimbursement exceeds $500,000 in a single month, then GRANTEE can submit such an invoice once per month with supporting documentation. Expenses that are not invoiced to LACMTA Accounts Payable within ninety (90) days after the lapsing date specified in Part II, Section 9.1 below are not eligible for reimbursement”

4. Part II, Section 9.1 (vii) of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “(vii) Expending the Funds granted under this FA for allowable costs by the lapsing date. All Funds programmed for FY2016-17 have been expended and are no longer available. All Funds programmed for FY2017-18 are subject to lapse by June 30, 2027. All Funds programmed for FY2023-24 are subject to lapse by June 30, 2027. All Funds programmed for FY2025-26 are subject to lapse by June 30, 2028.” FTIP #: LA0G1415
Subregion ID: South Bay

Project#: MR312.02
Amendment No. 3
FA# 920000000MR31202

Rev: 10.26.2022 3 Measure R Funding Agreement Amendment Highways – General

5. Part II, Paragraph 12 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:

“12. COMMUNICATIONS:

12.1 GRANTEE shall ensure that all Communication Materials contain recognition of LACMTA’s contribution to the Project as more particularly set forth in “Funding Recipient Communications Guidelines” available online at http://metro.net/partners-civic. The Funding Recipient Communications Guidelines may be changed from time to time during the course of this Agreement. GRANTEE shall be responsible for complying with the latest Funding Recipient Communications Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer.

12.2 For purposes of this Agreemen t, “Communications Materials” include, but are not limited to, press events, public and external newsletters, printed materials, advertising, websites radio and public service announcements, electronic media, and construction site signage. A more detailed definition of “Communications Materials” is found in the Funding Recipient Communications Guidelines.

12.3 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. The preferred logo lock-up for Funding Recipients to use is included in the Funding Recipient Communications Guidelines.

12.4 GRANTEE
shall ensure that any subcontractor, including, but not limited to, public relations, public affairs, and/or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section.

12.5 The LACMTA Project Manager shall be responsible for monitoring GRANTEE’s compliance with the terms and conditions of this Section. GRANTEE’s failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein.”

6. Attachment A-1 of the Existing FA is he reby replaced by Attachment A-2, attached.

7. Attachment B-1-2 of the Existing FA is hereby replaced by Attachment B-1-3, attached.

8. Attachment C-2 – Scope of Work of the Ex isting FA is hereby amended by deleting the Project Budget and replacing it with the following Revised Project Budget:

FTIP #: LA0G1415
Subregion ID: South Bay

Project#: MR312.02
Amendment No. 3
FA# 920000000MR31202

Rev: 10.26.2022 4 Measure R Funding Agreement Amendment Highways – General

PROJECT BUDGET:

COMPONENT

AMOUNT
PA/ED 2,529
PS and E 201,471
R/W Support 000,000
R/W Capital 000,000
Construction Support 260,000
Construction Capital 2,264,000
Total Budget $ 2,728,000

9. Attachment C-2 – Scope of Work of the Ex isting FA is hereby amended by deleting the Milestones Schedule and replacing it with the following Revised Milestones Schedule:

MILESTONES
: The implementation schedule for this project will be as follows.

START DATE COMPLETION DATE
PS&E
35% PS&E 2/2019 4/2019
Preliminary Investigations
Geometric Drawings
ADL Review
Utilities
Estimating
Civil Design
65% PS&E 5/2019 10/2024
Civil Design Plans
Structural Design
Prepare Project Cost Estimate
95% PS&E 10/2025 2/2026
Civil Design Plans
Structural Design
Submit Final PS&E 3/2026 3/2026
Solicitation (Bid/Proposal)
Develop Solicitation Package 8/2025 1/2026
Solicitation Response 2/2026 2/2026
Evaluations/Selections 2/2026 2/2026
Board Approval Process 2/2026 3/2026
Contract Award 4/2026 4/2026
Fully Executed Contract 5/2026 5/2026

CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE

COMPLETION DATE
Solicitation (Bid/Proposal)
Develop Solicitation Package 8/2025 1/2026
Solicitation Response 2/2026 2/2026
Evaluations/Selections 2/2026 2/2026
Board Approval Process 2/2026 3/2026
Contract Award 4/2026 4/2026
Fully Executed Contract 5/2026 5/2026
FTIP #: LA0G1415
Subregion ID: South Bay

Project#: MR312.02
Amendment No. 3
FA# 920000000MR31202

Rev: 10.26.2022 5 Measure R Funding Agreement Amendment Highways – General

Excavation
Potholing 6/2026 6/2026
Foundation work 7/2026 8/2026
Conduit work 7/2026 9/2026
Procurement of Long Lead Time Materials 6/2026 3/2027
Concrete
Rebar placement 7/2026 8/2026
Concrete foundation pour 7/ 2026 8/2026
Pole and Equipment replacement 9/2026 2/2027
Removal of Old equipment 10/2026 2/2027
Traffic Control 6/2026 3/2027
Utilities Coordination / Permits 6/2026 9/2026
Signage and Striping 1/ 2027 1/2027
A/G Testing/Acceptance 1/2027 3/2027
General Construction/close out project 6/2026 3/2027

10. The parties have agreed th at the Monthly Progress Report is no longer required and therefore, Attachment D-1 and all references thereto are hereby deleted.

11. Attachment E - TIP Sheet of the Existing FA is hereby replaced by Attachment E-1, attached.

12. Except as expressly amended hereby, the Exis ting FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged.

FTIP #: LA0G1415
Subregion ID: South Bay

Project#: MR312.02
Amendment No. 3
FA# 920000000MR31202

Rev.: 05.20.2025 6 Measure R Funding Agreement Amendment Highways – General

IN WITNESS WHEREOF, the parties have caused this Amendment No. 3 to the FA to be executed by their duly authorized representatives as of the dates indicated below:

LACMTA:

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY

By: ________________________________________ Date : ____________________ Stephanie Wiggins
Chief Executive Officer

APPROVED AS TO FORM:

DAWYN R. HARRISON
County Counsel

By: ________________________________________ Date : ____________________ D e p u t y

GRANTEE:

CITY OF GARDENA

By: _______________________________________ Date: ____________________ C l i n t O s o r i o
City Manager

APPROVED AS TO FORM:

By: _______________________________________ Date: ____________________ Carmen Vasquez
City Attorney

April 23, 2026
FTIP #: LA0G1415
SOURCES OF FUNDS Prior Years FY2016-17 FY 2017-18 FY2023-24 FY2025-26 FY2026-27 Total Budget
% of Budget

LACMTA PROGRAMMED FUNDING
MEASURE R FUNDS 40,000$ 1,460,000$ 728,000 $ 500,000 $ 2,728,000$

LACMTA PROGRAMMED FUNDS BY
YEAR SUBTOTAL 40,000$ 1,460,000$ 728,000 $ 500,000 $ - $ 2,728,000$ 100% OTHER SOURCES OF FUNDING:

LOCAL: -$ 0%
STATE: -$ 0%
FEDERAL: -$ 0%
PRIVATE OR OTHER: -$ 0% OTHER FUNDING SUBTOTAL -$ -$ -$ - $ - $ - $ - $ 0% TOTAL PROJECT FUNDS -$ 40,000$ 1,460,000$ 728,000 $ 500,000 $ - $ 2,728,000$ 100% ATTACHMENT A-2 - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 9200000000MR312.02 Project Title: Traffic Signal Improvements on Vermont Ave. at Redondo Beach Blvd. and at Rosecrans Ave. Project#: MR312.02

PROGRAMMED BUDGET - SOURCES OF FUNDS
Rev. 05.03.19 FA Measure R Hwys Gen Attachment A Project Funds SOURCES OF FUNDS Prior
Expenditures
FY 2025-26
Qtr 2
FY 2025-26
Qtr 3
FY 2025-26
Qtr 4
FY 2026-27
Qtr 1
FY 2026-27
Qtr 2
FY 2026-27
Qtr 3
FY 2026-27
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS:

PAED $2,529 $2,529
PS&E $174,649 $2,000 $7,822 $5,000 $6,000 $6,000 $201,471 RW Support $0
Const. Support $73,537 $41,463 $10,000 $40,000 $50,000 $45,000 $260,000 RW $0
Construction $200,000 $964,000 $900,000 $200,000 $2,264,000 Total MEASURE R $250,715 $0 $43,463 $217,822 $1,009,000 $956,000 $251,000 $0 $2,728,000 PROP C 25%
PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total PROP C 25% $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM PROG LACMTA FUNDS: $250,715 $0 $43,463 $217,822 $1,009,000 $956,000 $251,000 $0 $2,728,000 SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0
SOURCES OF FUNDS FY 2027-28
Qtr 1
FY 2027-28
Qtr 2
FY 2027-28
Qtr 3
FY 2027-28
Qtr 4
FY 2027-28
Qtr 1
FY 2027-28
Qtr 2
FY 2027-28
Qtr 3
FY 2027-28
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total MEASURE R $0 $0 $0 $0 $0 $0 $0 $0 $0
PROP C 25%
PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total PROP C 25% $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM PROG LACMTA FUNDS: $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0

PROJECT FUNDING
FY24-25 and FY25-26 $0 $0 $0 $0 $0 $0 $0 $0 $0

SUMMARY OF ALL FUNDS
PAED $2,529 $0 $0 $0 $0 $0 $0 $0 $2,529
PS&E $174,649 $0 $2,000 $7,822 $5,000 $6,000 $6,000 $0 $201,471 RW Support $0 $0 $0 $0 $0 $0 $0 $0 $0
Const. Support $73,537 $0 $41,463 $10,000 $40,000 $50,000 $45,000 $0 $260,000 RW $0 $0 $0 $0 $0 $0 $0 $0 $0
Construction $0 $0 $0 $200,000 $964,000 $900,000 $200,000 $0 $2,264,000 TOTAL MILESTONES $250,715 $0 $43,463 $217,822 $1,009,000 $956,000 $251,000 $0 $2,728,000 SUM PROG LACMTA FUNDS $250,715 $0 $43,463 $217,822 $1,009,000 $956,000 $251,000 $0 $2,728,000 SUM NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $250,715 $0 $43,463 $217,822 $1,009,000 $956,000 $251,000 $0 $2,728,000 ATTACHMENT B-1-3 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000000MR31202 A-3 Project Title: Traffic Signal Upgrade for Vermont Ave. Intersections with Rosecrans Ave. and Redondo Beach Blvd. Project#: MR312.02

PROGRAMMED SOURCES OF FUNDS
Los Angeles Metropolitan Transportation Authority
2025 Federal Transportation Improvement Program ($000)
LA0G1415TIP ID Implementing Agency Gardena, City of
SCAG RTP Project #: 2016A319
Conformity Category: EXEMPT - 93.127
Project Description: Traffic Signal Improvements on Rosecrans Ave at Vermont Ave. and Redondo Beach Blvd at Vermont Ave. Study:N/A Is Model: NO Model #:

PM: William Mendoza - (310) 217-9608
Email: wmendoza@cityofgardena
LS: N LS GROUP#:

PPNO:EA #:

Program Code: NCNH2 - SIGNAL(S)-AT INTERSECTIONS (NON SIGNAL SYNCH) Stop Loc:

Air Basin: SCAB Envir Doc: CATEGORICALLY EXEMPT - 05/01/2018 Uza: Los Angeles-Long
Beach-Santa Ana
Sub-Area: Sub-Region: South Bay Cities
COG
CTIPS ID: 20920012259
Lane # Extd: Lane # Prop: Imprv Desc:

Hov acs eg loc: Toll Rate:

0.00 Toll Colc Loc: Toll Method:

System :Local Hwy Completion Date 12/31/2028Phase: Construction/Project Implementation beginsDistance: Postmile: Route :

PRIOR PROG TOTAL BEYONDPHASE 29/3028/2927/2826/2725/2624/25 $2 $12 $10 $180 $204 PEMR20H - Measure R 20% Highway
CON
RW
SUBTOTAL $2,728 $500 $518 $210 $1,500
$2,524 $498 $506 $200 $1,320
$0 $0 $0 $0 $0
$1,500 $210 $518 $500 TOTAL
TOTAL PE: $204 TOTAL RW: $0 TOTAL CON: $2,524
$2,728
TOTAL PROGRAMMED: $2,728
- General Comment: Metro Board approved in January 2025 additional Measure R 20% to cover construction costs. Document uploaded for reference. #MR312.02 - Modeling Comment: Scope change was due to B-Permit work added to Design Engineer consultant. Permit has been pending with the City of Los Angeles since FY 20-21 and we have been dealing with 3 different departments (DOT, BOE and BSL). Price escalation of Materials, Equipment and Labor from summer of 2022 to fall of 2023 were substantial. Delay was cause by pausing design phase and waiting for the issuance of the permit which will influence the final curb ramp plans/details, traffic signal pole placement and safety light placement. Project Schedule also takes account the long lead time needed to order Traffic Signal Equipment.
- TCM Comment: N/A
- Amendment Comment:
- CMP Comment:
- Narrative:

Change reason:COST INCREASE Total Project CostLast Revised Amendment 25-17 - APPROVED $2,728 1Page Tuesday, March 3, 2026
Attachment E-1

Iteris, Inc. | 1
January 29, 2026

Mr. William Mendoza
Associate Engineer
City of Gardena
Public Works Department, Engineering Division
1717 W. 162
nd Street
Gardena, CA 90247-3778

Re: Proposal for Traffic Signal Upgrades on Vermon t Avenue at Redondo Beach Boulevard and Rosecrans Boulevard – B Permit Plans Revisions

Dear Mr. Mendoza:

Iteris is pleased to present this proposal for engi neering and design services related to the Traffic Signal Reconstruction on Vermont Avenue at Redondo Beach B oulevard and at Rosecrans Avenue. This amendment is intended to secure Permit B approval by addressing the additional comments provided by the City of Los Angeles Bureau of Engineering (BOE). BOE initially provided approval in 2024 but returned with more comments that needed to be addressed on the roadway plans. Iteris will also update specifications to reflect updated video detection at two intersections. Our approach will include revising t he existing plans as necessary and resubmitting the m through the BOE permit process for approval. The proposed scope of work is outlined below.

1 SCOPE OF WORK

TASK 1. PLAN REVISION AND PERMIT SUBMITTAL

The BOE has provided comments that must be addressed as part of the Permit B approval process. The Iteris/Psomas team has reviewed these comments and identified the necessary revisions to fully comply with BOE requi rements.

Iteris will complete all steps required to obtain Permit B approval, except for the payment of the $10,000 permitting fee, which will be paid for by the City of Gardena.

Deliverables
• Revised Traffic Signal and Civil Plans
• Permit B approval from BOE

Iteris, Inc. | 2
2 COMPENSATION/METHOD OF PAYMENT

In consideration for the services set forth in the Scope of Work, Iteris shall be compensated on a Tim e and Material (T&M) basis set forth below and per the conditions of the On-Call Professional Services Agreement with the City, effective September 10, 2024. Except to the extent the a mount is increased by mutual written agreement, the total compensation shall be $28,480, as summarized below.

The fee includes all labor and direct expenses for the defined tasks.

3 TERMS AND CONDITIONS

This proposal is submitted subject to the successful negotiation of a mutually agreeable contract between Iteris and the City of Gardena. Invoices will be submitted mon thly based upon project progress. Progress payments shall be made monthly for that percentage of work completed, and in full upon completion of our work. Payment i s due within 30 days.

Thank you for the opportunity to work with the City of Gardena. Please feel free to contact me at (949) 270-9647 or [email protected], or Joshua McNeill, at (949) 270-9579, jmc [email protected], should you have any questions or require additional information.

Sincerely,
Iteris, Inc.

Steven Bradley, PE
Vice President
Consulting Solutions

Joshua McNeill
Project Manager
Associate Engineer
Assistant Engineer
Iteris Total
Psomas Total
Plan Revision and Permit Submittal 20 24 28 $14,980 $13,500 72 $28,480 14 20 28 $12,364 $13,500 $25,864
6 4 $2,616 $2,616
$28,480
TASK

ITERIS PSOMAS
Total
Hours
Total
Cost
Task 1.0
Plan Revision
TOTAL FEE:

Permit Submittal

Gardena City CouncilJune 23, 2026

Gardena City Council
June 23, 2026